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HomeMy WebLinkAbout06-09-2008 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS JUNE 9, 2008 6:30 PM MAYOR MARK NELSON DEPUTY MAYOR JIM LAWRENCE COUNCIL MEMBERS LUCIUS BIGLOW DREW BLAZEY BRETJORDAN BOB RUDOLPH SHAWN WHITNEY CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA PRESENTATIONS INTERIM CITY MANAGER MIKE CALDWELL CITY ATTORNEY WAYNE TANAKA CITY CLERK RACHELBAKER i:30 PM PUBLIC COMMENTS Persons wishing to address the City Council on agenda items (except public hearings) or non -agenda items related to City business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the City Manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS A. Mayor B. Council C. Staff CONSENT AGENDA These items will be acted upon as a whole unless called upon by a Council Member. CA-1: Approval of May 12, 2008 City Council Regular Meeting Minutes CA-2: Approval of May 28, 2008 City Council Special Meeting Minutes CA-3: Approval of May 2008 Checks/Finance Officer's Report CA-4: Approval of Resolution Identifying Burden to Maintain Index of Public Records Medina City Naii • 501 Evergreen Point Road , Medina WA 98039 425-233-6400 ph • 425-454-8490 fx v www.medina-wa.g©v OTHER BUSINESS OB-1: LOT COVERAGE FOR UNDERSIZED LOTS Recommendation: Provide policy direction to Planning Commission and provide recommendation for dealing with lot coverage for undersized lots within the R-16, R-20 and R-30 zoning classifications OB-2: PLANNING COMMISSION 2008 WORK PLAN Recommendation: Discuss and provide direction to staff. PUBLIC HEARING PH-1: SIX -YEAR 2009 - 2014 CIP/TIP OTHER BUSINESS OB-3: ADOPTION OF SIX -YEAR 2009 — 2014 CIP/TIP Recommendation Approve Six Year Capital Improvement Plan (CIP) and Transportation Improvement Plan (TIP) for the period 2009 — 2014 OB-4: MEDINA BEACH SHORELINE RESTORATION PROJECT CHANGE ORDER Recommendation: Approve change orders one through eight for Medina Beach Shoreline Restoration project in the total amount of $ 99,463.50 (Capital Improvement Fund). OB-5: COUNCIL PERSONNEL COMMITTEE Recommendation: Mayor shall designate two other Council Members to constitute a three -member personnel committee to perform interviews and recommendations for appointments to the Planning Commission and Park Board. OB-6: SCHEDULE FACILITY EXPANSION COMMUNITY OPEN HOUSE DATES Recommendation: Finalize community open house date(s) to be held with the intention to educate community members and gain public feedback about Council's goals, strategies, and test cases regarding City Hall facility expansion. COUNCIL INITIATIVE CI-1: STUDY SESSION CALENDAR Discussion: Council Member Jordan requested Council re -consider scheduling Study Sessions during 2008. REPORTS — CITY MANAGER CM-1: CITY MANAGER'S MONTHLY ACTIVITY REPORT Recommendation: Receive and File. A. City Manager B. Police Department C. Development Services D. Public Works CM-2: AGENDA CALENDAR Medina City Council June 9, 2008 Page 2 of 3 ADJOURNMENT Next Special Meetings: 930 PM Wednesday, June 11; 4:00 pm The city council will convene in a closed session to evaluate the qualifications of applicants for the position of city manager pursuant to RCW 42.30.110 (1)(g). 2. Tuesday, June 24; 5:00 pm The city council will convene in a closed session to evaluate the qualifications of applicants for the position of city manager pursuant to RCW 42.30.110 (1)(g). Next Regular Meeting: Monday, July 14; 6:30 pm Medina City Council June 9, 2008 Page 3 of 3 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers May 12, 2008, 6:00 pm CALL TO ORDER ITEM CA-1 DRAFT The May 12, 2008 Regular Meeting of the Medina City Council was called to order by Mayor Nelson at 6:12 pm. EXECUTIVE SESSION Council recessed into Executive Session at 6:12 pm for an estimated time of fifteen minutes to discuss six items of litigation, including cases of pending litigation and potential litigation, pursuant to RCW 42.30.110(1)(i). Council Members Biglow, Blazey, Jordan (arrived at 6:25 pm), Lawrence, Nelson, Rudolph, and Whitney; City Manager; City Attorney; and City Clerk were present. Executive Session adjourned at 6:36 pm. No action was taken. Following a recess, the Regular Meeting was called back to order at 6:40 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Robert Rudolph, and Shawn Whitney City Staff Present: Mike Caldwell, Interim City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Robert Grumbach, Director of Development Services; Joe Willis, Director or Public Works; Jan Burdue, Finance Officer; and Rachel Baker, City Clerk Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. APPROVAL OF AGENDA Agenda approved as amended by unanimous consent of the Council at 6:41 pm. The Johnston Architects presentation was reordered to coincide with discussion of "City Hall Facility Expansion and Design Options". The "Lot Coverage for Undersized Lots" discussion was reordered to follow City Hall items. PRESENTATION Waldron and Company (6:42 pm) Caldwell introduced Dick Cushing, from Waldron and Company. Mr. Cushing said the advertisement has been placed and calls and letters of interest have been sent to potential candidates. He indicated 25 applications have been received to date and anticipates additional applications will be received toward the recruitment deadline at the end of the month. He projected Council will review a list of candidates in June and interviews will begin in July. Mr. Cushing provided information regarding comparable city manager salary ranges and requested direction from Council. MOTION LAWRENCE AND SECOND JORDAN TO ADOPT CITY MANAGER SALARY RANGE RECOMMENDED BY WALDRON AND COMPANY OF $115,000 TO $130,000. MOTION CARRIED 4-3 BIGLOW, RUDOLPH, WHITNEY OPPOSED AT 7:15 PM. Council elected to hold special meetings on Wednesday, June 11 from 4:00 to 6:00 pm and Tuesday, June 24 from 5:00 to 6:00 to review a list of candidates and applications for city manager in executive session. Council directed Caldwell to work with Waldron and Company to schedule dates for candidate interviews and a council work session. Mercer Island Marine Patrol (7:34 pm) Chief Chen introduced Sergeant Keith McDonough and emergency medical technician Eric Derth. McDonough provided an overview of 2007 marine patrol activities. He recommended residents ensure property addresses are affixed to docks to assist in an emergency response and conveyed "16" can be dialed on a boat radio or "911" from any phone to hail assistance. McDonough said the marine patrol can be reached via email or phone at 206-275-7953 for non -emergency situations, such as cigarette boat noise. McDonough said vessel owners must be aware of low water levels during summer months when using the new City dock and he raised concerns pertaining to possible boat damage and sewer overflow line damage during dock use. In response to resident inquiry, Sergeant confirmed the City dock recently removed at Medina Beach Park was previously usable by the Marine Patrol. In response to resident inquiry, McDonough reminded residents of mandatory boaters' education requirement for boaters aged 20 and under during 2008 and, beginning January 1, 2009, for boaters aged 25 and under. He said the marine patrol offers courses during winter months and other public agencies offer courses year-round. He noted course information can be obtained from the Washington State Parks website. In response to resident inquiry, mayor acknowledged it would be appropriate to inform residents of dock limitation in the City newsletter. City Council Minutes May 12, 2008 Page 2 DRAFT PUBLIC COMMENT Mayor opened floor to public comment at 7:51 pm. Resident Michael Higgins requested June agenda item regarding traffic issues on NE 12th Street and 84t" Avenue NE. Nelson indicated staff have been working on matter and a report would be made available at the June council meeting. Resident Heija Nunn remarked she made a substantial public records request and questioned one document received as a result of the request, identified as an email dated Friday, June 22, 2007 from looshb@aol.com to staff, Council, and Ross Hunter. Ms. Nunn read document into the record. Biglow shed perspective on document. Resident Katie Phelps reported her dismay in onslaught of continued public records requests and the related disruptions to services and priorities at City Hall. She first questioned why requests are not submitted to one location, then asked when additional staff would be hired to assist with requests, and thirdly, when the City would again approach the attorney general regarding current situation. Caldwell stated staff are exploring options that would provide assistance without violating state statutes. Resident Henry Paulman identified himself as Mr. Hokanson's sidekick. He mentioned that the public records requests have brought considerable consternation to the City and also allowed the City to correct underlying problems. Resident said the price to pay for staff to gather records and provide them in a public manner in an effort to correct problems that exist in City departments, particularly police, is small. Mr. Paulman remarked the City is now ahead since someone has been willing to dig out the information and that it has all been worthwhile. Responding to Whitney, Mr. Paulman voiced that public disclosure is paramount and is part of the governmental system. Fifty-eight year resident Vance Mylroie thanked Council for serving Medina citizens and stressed no one was elected to abstain from voting. He voiced support for Council's approval of a graduated lot bonus proposal plan B for lots smaller than R-16. He said the proposal would allow his lot coverage to increase 3.3 percent (400 square feet) and result in a significant benefit to his future home value. Mr. Mylroie commented that the small accommodation would help a majority of Medina citizens. Mayor closed floor to comment at 8:10 pm. REMARKS AND ANNOUNCEMENTS Mayor announced the City was named Tree City USA for 2007 by the Washington State Department of Natural Resources and thanked Willis and the Public Works Department for their efforts. City Council Minutes May 12, 2008 Page 3 DRAFT Mayor conveyed the four points communities are interested in developing a position statement regarding bridge tolling. He distributed the city of Bellevue's tolling policy and invited Council and citizens to comment via email to him by June 9 regarding Bellevue's policy. Mayor relayed he would bring comments to the next mayors' meeting when a member of the tolling committee will be in attendance. CONSENT AGENDA MOTION JORDAN AND SECOND BIGLOW TO APPROVE CONSENT AGENDA AS PRESENTED, AND MOTION CARRIED 7-0 AT 8:14 PM. Approval of April 14, 2008 City Council Regular Meeting Minutes Approval of April 17, 2008 City Council Special Meeting Minutes Approval of April 2008 Checks/Finance Officer's Report PRESENTATION Johnston Architects — City Hall Facility and Design Options (8:15 pm) Willis introduced Marc Pevoto and Cary Westerbeck from Johnston Architects. Representatives presented slideshow which included photographs of current City Hall building structural concerns, current as -built drawings, conceptual schematics of a 25- foot and 32-foot expansion, and spreadsheet identifying space needs assessment. Mr. Pevoto answered inquiries from Council. Mayor opened floor to audience participation at 8:47 pm. Resident Daniel Lipkie expressed his concern that the proposal does not provide a 20 to 50 year solution for the City. He suggested the solution only addresses current needs and larger issues need to be addressed, such as if both city and police functions remain together or operate in separate facilities, and the option to alter current City Hall building to house a civic center and move city services to another facility and location. Resident remarked the larger issues should be discussed before the detailed planning is presented. Resident Heija Nunn addressed ADA-accessibility compliance issues and suggested accommodations could be made in other facilities available to the City. Ms. Nunn inquired if facility is captured under essential facility definition. Grumbach explained City Hall does not. Willis replied staff areas do not need to be ADA-compliant, though all public areas must meet ADA-requirements. Mayor announced discussion would continue under City Hall Facility Expansion and Design Options. City Council Minutes May 12, 2008 Page 4 DRAFT OTHER BUSINESS City Hall Facility Expansion and Design Options (9:07 pm) Mayor opened floor to public comment at 9:07 pm. Resident Kristen Edelhertz spoke on behalf of herself and her husband, Paul, and exclaimed that they both are against expansion of City Hall since the option does not consider the value of waterfront property, park quality, or what is best for the community in the long term. She said an expansion would not meet all needs and would not be the best solution for the next 50-plus years. Resident suggested the City purchase property and build a new facility for city services in order to protect park space, community park use, and property values. She voiced support for using current building for future community use and support to begin life and safety repairs to existing structure during the interim. Ms. Edelhertz encouraged Council to review all options and to do what is right for the community. Resident Lynne Witham agreed with points made by Ms. Edelhertz and reported that of all the people she spoke to, no one agreed that expanding City Hall was the best solution. She opined that parks should not be used to expand office space. Ms. Witham suggested Council gather additional community input regarding facility and funding options. Three-year resident Colleen Estrada disclosed one reason she chose to live in Medina was because of the beach park and that she was shocked to learn of expansion. She shared sentiments spoken by Ms. Edelhertz and suggested Council consider a bond measure. Resident Connie Gerlitz said she loves the parks, that she has attended numerous City Council meetings, and that discussions about repairing the current building have continued for a long time. She remarked the City has the money to expand the building into an area occupied only by a rhododendron bush in an area no one uses. Mrs. Gerlitz voiced the Council should move ahead with the expansion plan. Resident Wilma Edmonds proclaimed she is in favor of the parks and agreed with Mrs. Gerlitz's comments. Mrs. Edmonds reported there are four other public beach parks within four miles of City Hall and that no beach park would be sacrificed as a result of the expansion. Resident indicated she has listened to City Hall discussions since at least 2003 and stated it is time to expand it. Resident Kay Dicharry said the 32-foot schematics look much larger compared to the 25-foot area visited during the previous meeting and shared her opinion that the drawings change the whole feel of the building. Resident expressed concern about changing the appearance of the building from the lake and questioned if the second floor of Green Store could be used for City services. Mrs. Dicharry voiced that the Dustin property was purchased in order to expand space in the future to the east of the current building and instead a driveway was installed there. She said she is against expanding the building to the north. City Council Minutes May 12, 2008 Page 5 Resident Heija Nunn agreed the 32-foot expansion mock-ups dramatically alter the look and feel of the building in relation to the scale of the land. Ms. Nunn referenced Medina's Comprehensive Plan and a resolution passed by park board asking Council to commit to preserve current open space. Resident suggested Council proceed with repair of existing building, move staff to office space in chambers, find another location for Council meetings; then determine what to do with facility development. Ms. Nunn continued to say that at that point then, find another way to house City employees and maintain existing building as a historically preserved structure used to serve the community in a broad way. Resident Paul Edelhertz recognized that the unsafe building needs attention and staff needs must be addressed. He expressed his concern about the decision process and suggested there is energy and ideas in the community that need to be brought forward. Mr. Edelhertz stated he would like to use less valuable land for office space. Mayor closed floor to public comment at 9:30 pm. Motion Jordan and second Blazey to extend meeting twenty minutes. Motion carried 4-1-2 (Lawrence opposed, Biglow and Rudolph abstained) at 9:31 pm. Council discussion followed. Council agreed to hold a special meeting on Wednesday, May 28, at 6:30 pm to discuss City Hall facility strategies and goals. Motion and second to extend meeting eight minutes and motion carried 6-1 (Biglow opposed) at 9:50 pm. Active Military Duty Salary for City Staff (9:50 pm) Caldwell presented item and council discussion followed. MOTION LAWRENCE AND SECOND JORDAN TO CONFIRM THAT THE CITY COUNCIL INTENDED TO CONTINUE TO PAY THE DIFFERENCE IN OFFICER RAMIREZ'S CITY SALARY AND WHAT HE WAS EARNING ON ACTIVE MILITARY DUTY DURING HIS TOUR IN IRAQ AND RATIFY ALL PRIOR ACTIONS TAKEN IN THIS REGARD BY CITY STAFF. MOTION CARRIED 7-0 AT 9:57 PM Council Audit Committee (9:57 pm) Whitney introduced item and volunteered for committee. MOTION WHITNEY AND SECOND LAWRENCE TO APPOINT WHITNEY TO COUNCIL AUDIT COMMITTEE AND MOTION CARRIED 7-0 AT 9:57 PM. Lot Coverage for Undersized Lots (9:58 pm) Resident Mike Burke questioned when Council would discuss item as there are people in the community that have purchased property and are ready to develop, but are waiting for Council's decision in the matter. City Council Minutes May 12, 2008 Page 6 DRAFT Mayor conveyed item would be placed on June 9 meeting agenda. City Manager's Monthly Activity Report A. Police Department B. Development Services C. Public Works D. City Manager Reports received and filed. Agenda Calendar Six -Year CIP/TIP, Lot Coverage for Undersized Lots, and Planning Commission 2008 Work Plan moved to June 9 meeting agenda. ADJOURNMENT MOTION LAWRENCE AND SECOND JORDAN TO ADJOURN THE MAY 12, 2008 CITY COUNCIL MEETING. MOTION CARRIED 7-0 AT 10:01 PM. The May 12, 2008, Regular Meeting of the Medina City Council adjourned at 10:01 pm. The Council will hold a Special Meeting, Wednesday, May 28, 2008 at 6:30 pm. The next Regular Meeting of the Medina City Council is scheduled to be held Monday, June 9, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes May 12, 2008 Page 7 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES Medina City Hall Council Chambers May 28, 2008, 6:30 pm CALL TO ORDER ITEM CA-2 DRAFT The May 28, 2008 Special Meeting of the Medina City Council was called to order by Mayor Nelson at 6:38 pm. ROLL CALL Council Members Present: Bret Jordan, Jim Lawrence, Mark Nelson, Robert Rudolph, and Shawn Whitney Council Members Absent: Lucius Biglow (excused) and Drew Blazey (excused) City Staff Present: Mike Caldwell, Interim City Manager; Jeff Chen, Chief of Police; and Rachel Baker, City Clerk Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. ANNOUNCEMENT Mayor announced the SR 520 Project Team will brief eastside mayors on Friday, June 13 from 9:30 to 11:00 am at Clyde Hill City Hall and then the SR 520 mediation group will meet with representatives from the west side of the bridge. Mayor reported SR 520 community open houses are planned for June 24 and June 25 and more information will be provided later as it becomes available. OTHER BUSINESS City Hall Facility (6:41 pm) Caldwell described presentation information which included a financial summary of 2008 revenues and expenditures to April 30, and a worksheet identifying strategy ideas gathered from council discussions, public comments and history files. Council discussion followed. Council identified goal: "To have adequate, cost effective, and efficient facilities and services for the City's needs." and the following list of strategies was identified: 1. Facilities located on property owned by the City of Medina preferred over leased property and facilities. 2. Facilities located within city limits of Medina. 3. Acquisition of new property for facilities preferred over consumption of existing park property for facilities. DRAFT 4. Minimize impact to park properties and if current park space is used, develop a plan for additional park space and uses to offset consumption. 5. Minimize impact to residential areas surrounding facility. 6. Maintain city and police services in same building to accomplish operating efficiencies. 7. Central facility location preferred, but not required. 8. Minimize barriers for public access to facility. 9. Develop work spaces that allow for maximum employee efficiency. 10. Develop facility to efficiently serve the staff and the public now and into foreseeable future. 11. Develop flexible and adaptable technology systems to accommodate evolution of technology over time. 12. Fire and life safety conditions improved over existing. 13. Minimize facility operating costs. 14. Select green approach to facility when it meets goals of operating costs. 15. Preserve historical building regardless of future use. 16. Develop plan for long term use of existing City Hall building if city services are relocated. 17.Accomplish facility development without new tax preferable but not mandatory. 18. Preference to include council chambers in facility, but not a priority. Mayor opened floor to public comment at 8:52 pm. Resident Doug Dicharry complimented Council on discussion. He conveyed establishing criteria and pursuing those is the right approach. Resident Kristen Edelhertz preferred to see a stronger statement in favor of preserving park space and voiced opinion that Medina's park spaces are different and the waterfront park is unique. For this reason, she expressed she would like to see a stronger statement regarding the offset of park space and suggested term "like property". Ms. Edelhertz questioned use of Dustin property and stated preference for expansion to occur there if park consumption necessary. Resident Miles Adam suggested discussions like the one that occurred this evening should be held during regular council meetings in order to include more citizens and the entire Council. Mr. Adam conveyed two members of the Council are absent from discussion and stated his belief there was no notice of the special meeting. Resident pointed out parking and traffic impacts should be included on strategy list. Resident Kay Koelemay noted there was a discussion with neighbors east of Dustin property regarding use of acquired property at time of purchase. She asked for clarification regarding rumor of locating City Hall at public works shop area. Lawrence answered that years ago it was an idea brought forward and not explored. Mrs. Koelemay stated community feedback is important on this issue. She expressed her concerns about delaying repairs to current facility and for missed opportunities by City Council Minutes May 28, 2008 Page 2 a waiting to purchase property. Resident spoke of community center option as a place for all people to gather. Comment period closed at 9:10 pm and council discussion followed. Council preferred to propose four test cases: 1. reconfigure existing building within current footprint, 2. expand building by consuming city -owned land, 3. construct new facility on land city currently owns, and 4. acquire new land and construct new facility. Council discussed options to provide strategies and test cases to citizens to gain public input. Nelson asked Caldwell to provide cost details to Council within one month in order to include on July 14 meeting agenda. Council elected to determine public notice needs and open house dates during its June 9 meeting. Council directed Caldwell to provide strategy list via email to each member and to allow time at the June 24 special meeting to discuss, if necessary. Motion Jordan and second Nelson to extend meeting fifteen minutes and motion carried 4-1 (Lawrence opposed) at 9:39 pm. ADJOURNMENT MOTION AND SECOND TO ADJOURN THE MAY 28, 2008 SPECIAL MEETING OF THE CITY COUNCIL. MOTION CARRIED 5-0 AT 9:53 PM. The May 28, 2008, Special Meeting of the Medina City Council adjourned at 9:53 pm. The next Regular Meeting of the Medina City Council is scheduled to be held Monday, June 9, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes May 28, 2008 Page 3 ITEM CA-3 Of 'Ai CITY OF MEDINA Memorandum DATE: June 9, 2008 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — May 2008 General Fund Revenues Local Retail Sales and Use Tax — $916,456 year to date or 99% of the entire 2008 Budget amount has been received. 0 In M Cl M N ^ l— M 1/ 0 N Gam'\ C% N N 00 G Vr' o —� M 00 O In �o N x0 l— O b �n-e C Chi CD cn i N -- t• F7 ti a O` o *~ N G L Ge 6e 0\ NO N .0 0 kn 1�s 00 a N N N k0 N M N P O O O N n Nf. cll M X W 61, O N C F. 64 � oa o � co In o7 0 CNT N O N V O N y K ra be M Hi 69 7 T 1/1 N �i N In O Na y UFO GON 1 O N � y V1 69 F+ i O C 'ti q !r y9 FA M Y 0 10 fr3 � 10 1) t- 0 C. T 1n It N T O ri M '� p N N N -• W w � U z co Co. O N N Wcel -1 V 0 " � r ra se EK z a O r�i fh z z u U QO CMV M T M lT O M N A M V1 N OD N -0 p O M rQn lhY V ti � M 14 � � M W iT P3 fig 49 N G a y W rn cn Cb i a o 0 o N C> a b vi m M � N n� N C b9 iR O N s kl rn ra L ro- N O j N � CO ri N to a N � y ri b O O C O O Q O O b N N aq a d ^ N C ti V U N a0 �O l� Q W 00 OO r �p O a G A W M N m1 M M C 3 W N C a rn vi a p a o 0 S�7 W E 2 U z F z w cn cn W a cZ3 O ca cw ca U U 7� d v�i V Q 1"n 817H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT May 31, 2008 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 it Fed11 Grant -Homeland Security 001 000 000 334 01 10 00 State Grant-Crim Just Training 001 000 000 334 01 80 00 WA St Military Dept-FEMA 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 21 00 20 WCIA-Lexipol 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 367 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 00 Confiscated -Drug Seizure 001 000 000 369 30 00 10 Confiscated Property -Auction 001 000 000 369 81 00 00 Petty Cash - Overage/Shortages 001 000 000 369 90 00 00 Other 001 000 000 369 90 00 OS Other-Cd's Y.T.D. RECEIPTS ESTIMATED 469,257.34 1,132,723.43 2,191,253.00 .00 115.03- •00 273,319.39 916,456.92 925,000.00 6,126.44 29,817.10 55,0OO.Oo 748,703.17 2,078,882.42 3,171,253.00 PAGE 1 OF REMAINING TOTAL EXPECTATION 51.69 1,058,529.57 .00, 115.03 99.D8 8.543.08 54.21 25,182.90 65.55 1,092,370.58 37,139.26 268,147.22 900,000.00 29.79 631,852.78 42.00 404.00 1,000.00 40.40 596.00 18.00 729.95 500.OD 145.99 229.95- 37,199.26 269,282.17 901,500.00 29.87 632,218.83 2,724.46 2,724.46 16,800.00 16.22 14,075.54 41,760.98 41,760.98 .00 .00 41,760.98- 41,760.98- 34,285.03 .00 .00 34,285.03- .00 .00 2,500.00 .00 2,500.00 .00 16,585.78 .00 .00 16,585.78- .00 500.00 1.,000.00 50.00 S00.00 .00 1,142.13 2,200.00 51.92 1,057.87 .00 267.26 645.00 41.44 377.74 .00 7,107.70 13,865.00 51.26 6,757.30 .00 5,056.99 22,500.00 22.48 17,44.3.01 .00 62,481.50 250,000.00 24.99 187,S18.50 .00 .00 2,000.00 _00 2,000.00 .00 .00 500.00 .00 500.00 2,724.46 171,911.83 312,010.00 55.10 140,098.17 700.00 5,861.20 20,000.00 29,31 14,138.80 20.00 70.00 1,000.00 7.00 930.00 .00 .00 100.00 .00 100.00 .00 .00 1,500.00 .00 1,500.00 720.00 5,931.20 22,600.0.0 26.24 16,66B.80 14,444.11 55,277.71 120,000.00 46.06 64,722.29 14,444.11 55,277.71 120,000.00 46.06 64,722.29 12,963.89 85,5DO.00 225,000.00 38.00 139,500.00 367.78 2,912.79 3,500.00 84.08 557.21 .00 3,085.00 2,500.00 123.40 585.00- 3,957.14 3,964.58 200.00 1,982.29 3,764.58- .00 283.62 .00 .00 283.62- 4.23 4.23 _00 .00 4.23- 10,645.50 10,906.24 18,000.00 60.59 7,093.76 .00 5.00 .00 .00 5.00- City of Medina MONTHLY REVENUE REPORT May 31, 2008 M.T.D- Y.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED 001 000 000 369 90 00 10 Other -Copies 41.85 574.96 .00 001 000 000 369 90 00 15 Other -Fingerprinting 18.00 36.00 .00 001 000 000 369 90 00 35 Other -Notary 24.00 112.00 .00 001 000 000 369 90 00 40 Other -Postage 275_18 277.31 .00 001 000 000 369 90 00 45 Other -Reports .00 40.50 .00 TOTAL MISCELLANEOUS REVENUES 28,297.57 107,732.23 249,200.00 NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) 001 000 000 389 00 00 10 Attorney 001 000 000 389 00 00 20 Building Inspector 001 000 000 389 00 00 30 Building Official 001 000 000 389 00 00 50 Engineer 001 000 000 389 00 00 60 Landscape Architect 001 000 000 3B9 00 00 70 Planner TOTAL NONREVENUES TOTAL GENERAL FUND PAGE 2 OF REMAINING TOTAL RXP2CTATI0N .00 574.96- .00 36.00- .00 112.00- .00 277.31- .00 40.50- 43.23 141,467.77 .00 .00 225,000.00 .00 225,000.00 .00 4.50 .00 .00 4.50- 1,156.50 2,437.50 .00 .00 2,437.50- 9,632.83 18,511.08 .00 .OD 18,511.OB- 45,915.62 76,951.43 .00 .00 76,951.43- 3,824.51 11,060.68 .00 .00 11,060.68- 7,343.29 12,617.54 .00 .00 12,617.54- 67,B72.75 121,582.73 225,000.00 54.04 103,417.27 899,961.32 2,B10,599.29 5,001,563.00 56.19 2,190,963.71 S17H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY EXPENDITURE REPORT PAGE I May 31, 2008 M.T.D. Y.T.D. OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 42 00 Communications -TV System 001 000 000 S11 60 43 00 Travel & Training 001 000 000 511 60 49 00 Miscellaneous 001 000 000 511 60 49 10 Medina Days 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs TOTAL LEGISLATIVE SERVICES .00 .00 5,000.00 .00 5,000.00 .00 .00 25,000.00 .00 25,000.00 .00 275.69 2,500.00 11.03 2,224.31 195.22 186.55 3,000.00 6.22 2,813.45 .00 .00 7,500.00 .00 7,500.00 8,292.31 8,292.34 6,000-00 138.21 2,292.34- 9,487.56 8,754.58 49,000.00 17.87 40,245.42 City of Medina MONTHLY EXPENDITURE REPORT MAY 31, 24008 - - PAGE 2 M.T.D. Y.T.D. 1' OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 4,000.00 16,000.00 48,000.00 33.33 32,000.00 001 000 000 512 50 41 20 Public Defender .00 4,930.00 10,000.00 49.30 5,070,00 001 000 000 512 50 41 30 Expert Witness .00 _00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 4,465.00 22,500.50 60,000.00 37.50 37,499.50 TOTAL MUNICIPAL COURT 8,465.00 43,430.50 119,000.00 36.50 75,569.50 City of Medina MONTHLY EXPENDITURE REPORT AUY 31, 2008 M.T.D. Y.T.L. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 001 000 000 513 10 21 50 Auto Allowance TOTAL PERSONNEL, BENEFITS OTHER SERVICES AND CHARGES 061 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 41 00 Professional Services 001 000 000 513 10 42 00 Communications 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 °s OF UNEXPENDED TOTAL BALANCE .00 29,499.75 118,344.00 24.93 88,844.25 00 29,499.75 118,344.00 24.93 88,844.25 .00 2,815.14 30,025.00 9.38 27,209.86 .00 .00 4,200.00 .00 4,200.00 .DO 2,815.14 34,225.00 8.23 31,409.86 .00 .00 500.00 .00 500.00 15,429.12 21,512.43 50,000.00 43.02 28,487.57 .00 231.63 600,00 38.61 368.37 .00 246.58 2,500.00 9.86 2,253.42 .00 180.34 6,000.00 3.01 5,819.66 00 1,170.33 500.00 234.07 670.33- 15,429.12 23,341.31 60,100.00 38.84 36,758.69 15,429.12 55,656.20 212,669.00 26.17 157,012.80 City of Medina MrflO RTu Y RXPENDITURE REPORT May 31, 2008 M.T.D. Y.T.O. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 46 00 Insurance (WCIA) 001 000 000 514 10 49 00 Misc-Dues,Suhscriptions 001 000 000 514 10 49 10 Miscellaneous 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 514 10 64 10 Financial Reporting Software TOTAL CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT PAGE 4 OF UNEXPENDED TOTAL BALANCE 5,738.00 28,690.00 68,100.00 42.13 39,410.00 5,738.00 28,690.00 68,100.00 42.13 39,410.00 1,372.19 6,874.00 19,035.00 36.11 12,161.00 1,372.19 6,874.00 19,035.00 36.11 12,161.00 276.14 614.96 3,000.00 20.50 2,385.04 .00 68,235.00 98,000.00 87.48 9,766.00 .00 115.00 750.00 15.33 635.00 396.43 5,206.89 6,200,00 83.98 993,11 324.00 2,218.40 12,000.00 18.49 9,781.52 996.57 76,390.33 99,950.00 76.43 23,559.67 .00 .00 20,000.00 .00 20,000.00 .00 .00 20,000.00 .00 20,000.00 8,106.76 111,954.33 207,085.00 54.06 95,130.67 ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 City of Medina MONTHLY EXPENDITURE REPORT May 31, 2008 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT 5,481,85 61,543.38 106,750.00 .O0 .00 15,000.00 5,4Bi.85 61,543.38 121,750.00 PAGE 5 3 OF UNEXPENDE➢ TOTAL BALANCE 57.65 45,206.62 .00 15,000.00 50.55 60,206.62 City of Medina MONTHLY EXPENDITURE REPORT May e71, 2AOOO PAGE 6 M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CENTRAL SERVICES SALARIES & WAGES 001 000 000 SIB 10 11 00 Salaries & Wages 16,413.66 ?9,574.75 182,395.00 41.63 102,820.25 001 000 000 518 10 12 00 Overtime .00 .00 2,500.00 .00 2,500.00 TOTAL SALARIES & WAGES 16,413.66 79,574.?5 184,895.00 43.04 105,320.25 PERSONNEL BENEFITS 001 000 000 SIB 10 21 00 Personnel Benefits 4,412.43 21,692.12 62,351.00 34.79 40,658.88 TOTAL PERSONNEL BENEFITS 4,412,43 21,692.12 62,351.00 34.79 40,658.88 OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 709.31 4,430.35 23,000,00 19.26 18,569.65 001 000 000 518 1.0 41 00 Professional Services 102.98 183.23 -00 .00 183.23- 001 000 000 518 10 41 90 Prof Serv-1maging .00 21464.51 .00 .00 2,464.51- 001 000 000 518 10 42 00 Postage/Telephone 2,042,85 10,762.41 30,000.00. 35.87 19,237.59 001 000 000 518 10 43 00 Travel & Training 360.24 1,890.32 5,500.00 34.37 3,609.68 001 000 000 518 10 44 00 Advertising .00 4-19.10 4,000.00 10.98 3,560.90 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 616.40 2,959.23 11,000.00 26.90 8,040.77 001 000 000 518 10 48 00 Repairs & Maint-Equipment .00 _00 2,000.00 .00 2,000.00 001 000 000 518 10 49 20 Dues, Subscriptions .00 876.20 2,500.00 35.05 1,623.80 001 000 000 518 10 49 30 Newsletter 565.09 9,830.78 32,000.00 30-72 22,169.22 001 000 000 518 10 49 40 Photocopies 10.9c 1,035.94 1,500.00 69.06 464.06 001 000 000 518 10 64 10 PRA/Agenda Manager Software .00 4,000.00 10,000.00 40.OD 6,000.00 TOTAL OTHER SERVICES & CHARGES 4,407.77 38,872.07 121,500.00 31.99 82,627.93 BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 756.90 2,430.40 6,201.00 39.19 3,710.60 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 355.94 5,164.24 18,500.00 27.91 13,335.76 TOTAL BUILDING MAINTENANCE 1,212.74 7,594.64 24,701.00 30.75 17,106.36 SUBTOTAL CENTRAL SERVICES 26,346.60 147,?33.58 393,447.00 31.55 245,713.42 City of Medina MONTHLY EXPENDITURE REPORT M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 518 90 31 00 Office & Operating Supplies 001 000 000 518 90 41 50 Technical Services 001 000 000 518 90 48 00 Repairs & Main -Equipment TOTAL INFORMATION TECHNOLOGY INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 08 OMWSE - office of Minority 001 000 000 519 90 51 20 Puget Sound Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou 001 000 000 519 90 51 60 WA St Purchasing & Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES 389.12 11074.95 154.28 1,618.35 .00 .00 .00 _00 .00 .00 175.45 921.33 .00 1,096.78 29,061.13 1,688,12 4,770.00 2,591.91 10,015.00 2,895.22 11,540.00 7,175.25 26,325.00 1,393.05 1,400.00 530.00 450.00 2,485.79 15,000,00 100.00 100.00 318.00 .00 5,364.00 5,021.00 343,56 500.00 921.33 2,000.00 .00 500.00 11,455.73 24,971.00 166,364.56 444,743.00 PAGE 7 4 OF UNEXPENDED TOTAL BALANCE 35.39 3,081.88 25.88 7,423.09 25.09 8,644.78 27.26 19,149.75 99.50 6.95 117.78 80.00- 16.57 12,514.21 100.00 .00 .00 318.00- 106.83 343.00- 68.71 156.44 46.07 1,078.67 .00 500.00 45.88 13,515.27 37.41 278,378.44 ACCOUNT NUMBER DESCRIPTION POLICE DEPARTMENT City of Medina MONTHLY EXPENDITURE REPORT May 31, 2008 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED SALARIES & WAGES 001 000 000 521 20 11 DO Salaries & wages 001 000 000 521 20 11 15 Salaries -Military Sack£ill 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday Pay - TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 31 70 Police Radio Equipment 001 000 000 521 20 32 00 Vehicle Expenses-gaa, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel E. Training 001 DOD 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 DOD 521 20 48 00 Repairs & Maint-Equipment 001 000 D00 521 20 48 10 Repairs & Maint-Automobiles DO1 000 000 521 20 49 00 Misc. (Service/supplies) DOi 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 41 Lexipol Manuals 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 9D Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 OF UNEXPENDED TOTAL BALANCE 63,587.80 308,046.96 830,975.00 37.07 522,928.04 .00 9,979.63 43,000.00 23,21 33,020.37 8,158.17 41.303.13 85,000.00 48.59 43,696.87 13,466.22 13,466.22 25,935.00 51.92 12,468.78 366.00 366.00 31,900-00 1.15 31,534.00 85,578.19 373,161.94 1,016,810.00 36.70 643,648.06 21,347.38 96,693.92 249,714.00 3B.72 153,020.08 3,528.20 17,641.00 46,000.00 38.35 28,359.00 225.20 6,470.48 19,500.00 33.18 13,029.52 1,500.00 1,50D.00 5,000.00 30.00 3,500.00 26,600.78 122,305.40 320,214.00 38.19 197,908.60 324.29 1,634.88 5,500.00 29.73 3,865.12 207.93 898.72 9,950.00 9.03 9,051,28 .00 .00 300.00 .00 300.00 597.00 6,409.47 6,ODD.00 106.82 409.47- .00 .00 29,500.00 .00 29,500.00 9,762.33 14,519.32 35,000.00 41.48 20,480.68 .00 7,078.00 3,000.00 235.93 1,078.00- 10,891.55 30,540.39 89,250.00 34.22 58,709_61 331.93 9,14.7,03 13,000.00 70.36 3,852.97 .00 834.00 2,ODO.00 41.70 1,1456.00 613.19 4,030.84 31,000.00 13.00 26,969.16 2,183.31 5,943.92 22,500.00 26.42 16,556.08 .00 .00 1,000.00 .00 1,000.00 .00 .00 2,700.00 DO 2,700.00 .00 818.95 15,000.00 5.46 14,181.05 3,204.17 10,322.47 10,000.00 103.22 322.47- 65.29 85.54 500.00 17.11 414.46 2,070.99 2,070.99 1,200.00 172.58 870.99- .00 .00 1,000.00 .00 1,000.00 181.76 2,750.76 2,500.00 110.03 250.16- .00 4,950.00 6,000.0D 82.50 1,050.00 .00 270.89 3,000.00 9.03 2,729.11 .00 .00 500.00 .00 500.00 8,650.63 41,225.39 111,900.00 36.84 70,674.61 City of Medina MONTHLY EXPENDITURE REPORT May 31, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 $21 20 51 15 Dispatch Services-Norcom Trans 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 S21 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 85 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV. CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment 001 000 000 521 20 64 30 Mobile Traffic Radar Trailer 001 000 000 521 20 64 40 Norcom Technology Share TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT .00 18,735.75 75,000.00 .00 631.99 8,450.00 617.32 3,086.60 7,650.00 .00 690.00 2,640.00 .00 .00 57,000.00 18,719.53 49,798.23 57,000.00 .00 5,250.00 7,500.00 .00 80.69 2,100.00 .00 4,534.75 46,822.00 19,356.85 82,778.01 264,162.00 .00 298.82 1,000.00 .00 .00 12,000.00 .00 12,025.44 44,125.00 .00 12,324.26 57,125.00 151,078.00 662,335.39 1,859,461.00 PAGE 9 94 OF UNEXPENDED TOTAL BALANCE 24.98 56,264.25 7.48 7,818.01 40.35 4,563.40 25.00 1,980.00 .00 57,000.00 87.37 7,201.77 70.00 2,250,00 3.04 2,019.31 9.69 42,287,25 31.34 181,393.99 29.88 701.18 .00 12,000-00 27.25 32,099.56 21.57 44,800.74 35.62 1,197,125.61 City of Medina MONTHLY EXPENDITURE REPORT May 31, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPR0PRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT 00 308,680.00 617,360.00 00 308,680.00 617,360.00 00 308,680.00 617,360.00 PAGE 10 OF UNEXPENDED TOTAL BALANCE 50.00 50.00 50.00 308,680,00 308,680.00 308,680.00 City of Medina MONTHLY EXPENDITURE REPORT —... may 3x, 20Q$ M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 001 000 000 525 60 42 00 Communications/Data-Coach 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed11 Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 $ OF UNEXPENDED TOTAL BALANCE 323.60 1,195.54 25,000.00 4.78 23,804.46 323.60 1,195.54 25,000.00 4.78 23,804.46 8,260.72 21,045.00 50,000.00 42.09 28,955.00 966.29 1,066.90 3,200,00 33,34 2,133.20 .00 419.67 4,B00.00 8,74 4,380.33 9,227.01 22,531.47 $8,000.00 38.83 35,468.53 .00 16,660.38 16,800.00 99.17 139.62 .00 16,660.38 16,800.00 99.17 139.62 9,550.61 40,387.39 99,800.00 40.47 59,412.61 City of Medina MONTHLY EXPENDITURE REPORT May 311, 2008 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION DEVELOPMENT SERVICES DEPT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries& Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS DOI 000 000 556 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Prof Services 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 S58 6D 41 OS Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL DEVELOPMENT SERVICES 16,970.38 80,606.36 240,948.00 19,970.38 80,606.36 240,948,00 5,288.24 23,272.33 70,547.00 5,288.24 23,272.33 70,547.00 .00 188.29 1,200.00 00 188-29 1,200.00 .00 25,972.61 .00 4,950.00 29,428.20 45,000.00 .00 10,387.50 11,000.00 .00 4,571.25 .00 11,590.51 30,219.97 110,000.00 24,276.56 114,040.40 160,000.00 702.00 12,626.41 50,000.00 .00 .00 1,000.00 12.00 12.00 5,000.00 150.00 260.00 1,000.00 .DO .00 500.00 41,681.07 227,518.34 383,5D0.00 65,939.69 331,585.32 696,195.00 PAGE 13 Ik OF UNEXPENDED TOTAL 13ALANCE 33.45 160,341.64 33.45 160,341.64 32.99 47,274.67 32.99 47,274.67 15.69 1,011.71 15.69 1,011.71 .00 25,972.61- 65.40 15,571.80 94.43 612.50 .00 4,571.25- 27.47 79,780.03 71.28 45,959.60 25.25 37,373.59 .00 1,000.00 .24 4,988.00 26.00 740.00 .00 500.00 59.33 155,981.66 47.63 364,609.68 City of Medina MONTHLY EXPENDITURE REPORT May 31, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 t OF UNEXPENDED TOTAL BALANCE 70.00 70.00 21,000.00 .33 20,930.00 .00 .00 500.00 .00 500.00 70.00 70.00 21,500.00 .33 21,430.00 9.45 9.45 2,800.00 .34 2,790.55 .00 163.35 600.00 27.23 436.65 9.45 172.80 3,400.00 5.08 3,227.20 .00 298.96 900.00 37.37 501.04 .00 298.96 800.00 37.37 501.04 -00 .00 200.00 .00 200.00 .00 .00 200.00 .00 200.00 .00 .00 200.00 .00 200.00 .00 .00 600.00 .00 600.00 79.45 541.76 26,300.00 2.06 25,758.24 City of Medina MONTHLY EXPENDITURE REPORT May 31, 2008 M.T_D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 S76 80 12 00 Overtime TOTAL SALARIES F. WAGES PERSONNEL BENEFITS 001 000 000 576 BO 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 operating Supplies 001 000 000 576 80 31 01 Maintenance Supplies 001 000 000 576 80 32 00 vehicle Fuel Q Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 OOD 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 DOD 000 576 80 49 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 05 Viewpoint Park -Stairs 001 000 000 576 80 63 10 Viewpoint Park-Irrigate/Landsc 001 000 000 576 80 63 15 Fairweather Playfield-Recondit 001 000 000 576 80 63 20 Park/Trails-Picnic Table/Bench 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT 14,644.96 72,977,30 202,796.00 .00 84.99 2,500.00 14,644,96 73,062.29 20S,296.00 4,143.96 20,699.83 51,000.00 323.74 670.68 2,500.00 4,467.?0 21,370.51 59,500.00 1,161.80 2,600.72 25,000.00 110.99 239.75 8,000.00 1,099.30 2,312.28 10,900.00 2,372.09 5,152.75 43,900.00 .00 5,419.24 37,300.00 135.59 841.38 9,000.00 .00 523.23 2,000.00 354.94 1,557.33 3,500.00 858.05 2,551.23 9,000.00 .00 496.15 6,000.00 123.29 696.53 3,000.00 .00 221.58 .Do 1,471.B7 12,306.67 70,000.00 .00 .00 24,000.00 .00 .00 10,000.00 .00 .00 10,000.00 .00 .00 6,000.00 32.67 911.51 1,500.00 32.67 911.51 51,500.00 22,989.29 112,803.73 430,196.00 PAGE 15 % OF UNEXPENDE➢ TOTAL BALANCE 35.99 129,818.70 3.40 2,41S.01 35.59 132,233.71 36.32 36,300.17- 26.83 1,829.32 35.92 38,129.49 10.40 22,399.28 3.00 7,760.25 21.21 8,587.72 11.74 38,747.2S 14.45 32,080.76 9.35 8,158.62 26.16 1,476.77 44.50 1,942.67 28.35 6,448.77 8.27 5,503.8S 23.22 2,303.47 .00 221.58- 17.58 57,693.33 .00 24,000.00 .00 10,000.00 .00 10,000.00 .00 6,000.00 60.77 588.49 1.77 50,588.49 26.22 317,392.27 City of Medina MONTHLY EXPENDITURE REPORT gray 31, 2oos M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 DO 30 00 Street Fund 001 000 000 597 00 40 00 Reserve Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES 00 200,000.00 200,000.00 00 500,000.00 500,000.DO 00 700,000.00 700,000.00 324,669.06 2,604,037.14 5,583,S59.00 PAGE 16 $ OF UNEXPENDED TOTAL BALANCE 100.00 .00 1D0.00 .00 100.00 .00 46.64 2,979,521.86 City of Medina MONTHLY REVENUE REPORT May 31, 2008 M.T.D. RECEIPTS ACCOUNT NUMBER DESCRIPTION CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 ODD 000 331 06 91 00 Nat'l Pollution Discharge Elim 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 DO From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 z.r.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 .00 15,000.00 .00 75,000.00 5,532.88 27,009.94 74,000.00 36.50 46,990.06 5,532.88 27,009.94 149,000.00 18.13 121,990.06 .OD 200,000.00 200,000.00 100.00 .00 .00 200,000.00 200,000.00 100.00 .00 5,532.88 227,0D9.94 349,000.00 65.05 121,990.06 city of Medina MONTHLY EXPENDITURE REPORT MRy,3l, 2aos M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT 2,481.51 39,686.91 2,481.51 39,6B6.91 2,481.51 39,686.91 PAGE 17 OF UNEXPENDED TOTAL BALANCE 79,480.00 49.93 39,793.09 79,480.00 49.93 39,793.09 79,480.00 49.93 39,793.09 City of Medina MONTHLY EXPENDITURE REPORT May 3l, `aoos� PAGE 18 1 M.T.D. Y.T.D. 3 OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 101 000 000 542 30 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 14,644.96 72,977.30 177,836.00 41.04 104,858.70 .00 85.01 .00 .00 85.01- 14,644.96 73,062.31 17-1,836.00 41.08 104,773.69 4,144.26 20,701.25 51,200.00 40.43 30,498.75 .00 145.40 2,500.00 5.82 2,3S4.60 4,144.26 20,846.65 53,700.00 38.82 32,853.35 1,821.35 3,143.16 10,000.00 31.43 6,656.84 .00 .00 1,500.00 .00 1,500.00 2,316.02 29,024.72 155,000.00 18.73 125,975.28 .00 69.51 25,000.00 _28 24,930.49 .00 .00 2,000.00 .00 2,000.00 .00 223.20 2,000.00 11.16 1,776.80 2,105.92 3,983.31 4,D00.00 99.58 16.69 .00 306.89 40,000.00 .77 39,693.11 1,625.66 8,079.86 21,000.00 39.48 12,920.12 .00 9,050.08 6,000.00 1SO.83 3,OSO.08- .00 846.28 1,000.00 94.63 153.72 .DO .00 12,000.00 .00 12,000.00 7,868.95 54,727.03 279,500.00 19.58 224,772.97 26,658.17 148,635.99 511,036.00 29.09 362,400.01 ACCOUNT NUMBER DESCRIPTION RESERVE FUND TRANSFERS 102 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL RESERVES FUND City of Medina MONTHLY REVENUE REPORT May 31, 2-005 M.T.U. RECEIPTS PAGE 5 Y.T.D. Ps OF REMAINING RECEIPTS RSTIMATED TOTAL EXPECTATION 00 500,000.00 500,000.00 10D.00 00 500,000.00 500,000.00 100.00 00 500,000.00 500,000.00 100.00 00 00 00 City of Medina MONTHLY EXPENDITURE REPORT May 31, 2DOS M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 569 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES F. CHARGES TOTAL TREE FUND 2,395.35 106,068.15 114,000.00 2,395.3S 106,068.15 114,000.00 2,395.3S 106,068.15 114,000.00 PAGE 20 OF UNEXPENDED TOTAL BALANCE 93.04 7,931.85 93.04 7,931.85 93.04 7,931.85 City of Medina MONTHLY REVENUE REPORT may all "08 M.T.D. ACCOUNT NUM199P DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 other NonRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND 2,178.00 2,178,00 2,178.00 Y.T.D. RECEIPTS 28,928.00 38,928.00 3B,928.00 ESTIMATED 35,000.00 35,000.00 33,000.00 PAGE 6 % OF REMAINING TOTAL EXPECTATION 111.22 3,928.00- 111.22 3,928-00- 111.22 3,928.00- ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND City of Medina MONTHLY EXPENDITURE REPORT May 3j' 9.008 PAGE 22 M.T-D, Y.T.D. OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 307 000 000 595 30 63 11 Facility Structural Analysis 307 000 000 595 30 63 13 Pub Safety Camera Systems 307 000 000 595 30 63 14 Viewpoint Park Dock Repair 307 000 000 595 30 63 15 Beach Prk Irrigate/Path Repair 307 000 000 595 30 63 16 Beaach Prk Pond water Treatmt 307 000 000 595 30 63 17 Park Five Corners Landscaping TOTAL IMPROVEMENTS TOTAL CAPITAL, PROJECTS .00 .00 .00 10,943.96 .00 .00 .00 .00 .00 10,943.86 10,943.86 .00 293,000.00 .00 65,000.00 .00 150,000.00 34,541.86 760,000.00 00 375,000.00 .00 55,000.00 .00 50,000.00 .00 40,000.00 .00 10,000.00 34,541-86 1,79B4O00.00 34,541.86 1,798,000.00 .00 293,000.00 .00 65,000.00 .00 150,000.00 4.54 725,458.14 .00 375,000.00 .00 55,000.00 .00 50,000.00 .00 40,000.00 .00 10,000.00 1.92 1,763,458.14 1.92 1,763,458.14 ACCOUNT NUMBER ➢ESCRIPTION CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 307 000 000 317 35 00 00 - Real Estate Excise Tax 2 TOTAL TAXES City of Medina MONTHLY REVENUE REPORT May 311, "08 1�1 PAGE 8 M.T.D. Y.T.D. OF REMAINING RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 37,357.95 91,965.93 412,500.00 22.29 320,534.07 37,357.95 91,965.93 412,500.00 22.29 320,534.07 74,715.90 193,931.86 B25,000.00 22.29 641,068.14 TOTAL CAPITAL PROJECTS FUND 74,715.90 183,931.86 825,000.00 22.29 641,068.14 ACCOUNT NUMBER 631 000 000 589 00 10 20 631 000 000 589 00 20 15 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 12 631 000 000 589 12 52 13 631 000 000 589 12 52 14 631 000 000 589 12 52 88 631 000 000 589 12 52 89 City of Medina MONTHLY EXPENDITURE REPORT May 31, 200S M.T.D- Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATE➢ NON -REVENUE TRUST FUND WON -EXPENDITURES Security Dep-Medina Place Benchmark -Upland Appraisal WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath WA St -State Portion-PSEA 3 WA St -Auto Theft Protection WA St -Trauma Brain Injury Dept of Lic-Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) TOTAL NON -EXPENDITURES PAGE 24 %. OF UNEXPENDED TOTAL BALANCE 10,000.00 10,000.00 .DO .00 10,000.00- .00 500.00 .00 .00 500.00- .00 216.00 .00 .00 216.00- .00 1,947.47 .00 -00 1,947.47- .00 10,571.56 .00 .00 10,571.56- .00 5,901.81 .00 .00 51901.81- .00 582.34 .00 .00 582.34- .00 633.65 .00 .00 633.65- .00 196.02 .00 .00 196-02- .00 756.52 .00 .00 756.52- .00 141.07 .00 -00 141.07- 36.00 234.00 .00 -00 234.00- 57.75 211.75 .00 .00 211.75- 10,093.7E 31,892.19 .00 -00 31,892.19- City of Medina MONTHLY REVENUE REPORT PAGE 10 May 31, 2008 M.T.D, Y_T.D- s OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes .00 5,000.00 .00 .00 5,000.00- 631 DOD 000 389 00 10 03 Security Dep-Burke, J Michael 00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 05 Security Dep-Brunell, Anne .00 S,ODO.00 .DO .00 51000-00- 631 000 ODD 389 00 10 30 Security Dep-Komen .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 DO 10 20 Security Dep-Medina Place .00 10,000.00 .Do .00 10,000.00- 631 000 ODD 389 00 10 22 C14P Bond -St Thomas .00 3,000.00 DO .00 3,000.00- 631 000 000 389 00 11 01 CMP Bond-Dalzell .00 1,500-00 .00 .00 1,500.00- 631 000 000 389 00 11 02 CMP Bond-Overlake Golf .00 1,500.00 .00 .00 1,500.00- 631 ODD 000 389 00 11 03 CMp Bond-8105 Overlake-Bond 1 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 04 CMP Bond-Kobzar, Alexander .00 1,500.o0 .00 .00 1,500.00- 631 000 000 389 00 11 05 CMP Bond-8105 Overlake-3ond II .00 60,000.00 .00 .00 60,000.00- 631 000 000 389 00 11 06 CMP Bond-Lochwood Lozier Custm .O0 l,S0o.00 .00 .00 1,500.00- 631 000 000 389 00 11 07 CMP Bond-Nosrat Majlesy .00 1,500.00 .00 .00 1,500-00- 631 000 000 389 00 11 08 CMP Bond-Overlake Golf&Country .00 25,D01.20 .00 OD 25,001.20- 631 000 000 389 00 11 12 CMP Bond-swindells/schiro .00 1,500.00 .00 .00 1,500.00- 631 ODD DOD 389 00 11 13 CMP Bond-Osterhaus C-1939 Do 1,500,00 .OD .00 1,500.00- 631 000 000 389 00 11 15 CMP Bond.-Valdman, Bert C- .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 16 CMP Bond-Waghini, Deven .00 1,500.00 .00 .00 1,500-00- 631 000 000 389 00 11 17 CMP Bond-Bakhmet C-1945 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 18 CMP Bond -Pine Structures .00 1,500-00 .00 .00 1,500.00- 631 000 000 389 00 11 19 CMP Bond-Chaffey, Herb 1,500.00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 20 CMP Bond -Carpenter, Colin .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 21 CMP Bond-Mazzuca, Deric .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 22 CMP Bond-Saad, Paul .00 11500.00 .00 .00 1,SO0.00- 631 000 000 389 00 11 23 CMP Bond -Fox, David C-2117 .00 1,500.00 .Do Do 1,500.00- 631 000 000 389 00 20 10 Park Bench -Tiles .00 2,460.00 .00 .00 2,460-00- 631 000 000 389 12 52 01 HA St -Bldg Code Fee 49.50 319.50 .00 .00 319.50- 631 000 000 389 12 52 03 WA St -Judicial Info Systems 919.85 4,201.40 .00 .00 4,201.40- 631 000 000 389 12 52 06 WA St -State Portion 5,808.42 22,862.26 .00 .00 22,862.26- 631 ODD 000 389 12 52 07 WA St -State 30% 2,887.33 12,499.78 .00 .00 12,499.78- 631 000 000 389 12 52 08 WA St -Trauma Care 283.94 1,264.07 .Do -00 1,264.07- 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 440.37 1,334.85 .00 .00 1,334.85- 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 136.78 452.22 .00 .00 452.22- 631 ODD 000 389 12 52 13 WA St -Auto Theft Prevention 469.90 1,883.95 .00 .00 1,883.95- 631 000 000 389 12 52 14 WA St -Trauma Brain Injury 86.89 342.97 .00 .00 342.97- 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18j21 18.00 270.00 .00 .00 270.00- 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 19.25 231-00 .00 .00 231.00- 631 000 000 389 12 52 99 King County -Crime Victims 244.53 503-19 .00 .00 503.19- TOTAL NON -REVENUES 12,864.76 192,126.39 .00 .00 192,126.39- TOTAL NON -REVENUE TRUST FUND 12,664.76 192,126.39 .00 .00 192,126.39- P.17H Check AMO-tMt VENDOR liumber NUMBER VENDOR NAME 74011 129.42 18352 CARQUEST City of Medina Claims Check Register May 31, "08 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 05/01/08 00/00/00 2417-ID-88468 001 000 000 521 20 48 10 SUPPLIES 74012 720.00 18450 DOUG FOX TRAVEL 74013 12.81 9070 LOWE'S BUSINESS ACCOUNT 74014 60-82 11100 PRTTY CASH INVOICE TOTAL 2417-ID-90142 001 000 DOD 576 80 32 00 SUPPLIES INVOICE TOTAL 2417-11)-90152 001 000 000 576 80 32 00 SUPPLIES INVOICE TOTAL 05/01/08 00/00/00 4216190 001 ODD OOO 521 20 43 00 AIRFARE-CBEN & KNOTT INVOICE TOTAL OS/DI/US 00/00/00 200804 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL, 05/01/08 00/00/00 200BOS01A 001 000 000 518 10 42 00 EXPRESS MAIL POSTAGE INVOICE TOTAL 200SO501B 001 000 000 518 10 42 00 CERTIFIED MAIL INVOICE TOTAL 20080501C 001 000 000 518 10 42 00 MAIL BINDER INVOICE TOTAL 20080501D 001 ODD 000 518 10 42 00 POSTAGE INVOICE TOTAL 20080501E 001 000 000 521 20 43 00 ARMA MEETING-CRUM INVOICE TOTAL 200BD501F 001 000 000 518 10 43 OD ARMA MEETING -BAKER INVOICE TOTAL 2008050IG 001 000 000 521 20 49 40 KC DUES-CHEN INVOICE TOTAL 20080501H 001 000 000 521 20 42 00 POSTAGE INVOICE TOTAL PAGE 1 DISTRIBUTION AMOUNT 14.55 14.55 87.56 87.56 27.31 27.31 720.00 720.00 12.81 12.81 10.30 10.30 5.21 5.21 5.74 5.74 5.21 5.21 10.00 10.00 10.00 10.00 10.00 10.00 8.59 8.59 City of Medina Claims Cheek. Register May 31, 2008 PAGE 2 Check AMO-UIIt VENDOR DATE DATE DISTRIBUTION oi r �1 NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 2DO80501I 001 000 DOD 369 81 00 00 4.23- PETTY CASH OVERAGE INVOICE TOTAL 4.23- 74D15 6,115.34 16391 PRENTICE, WAYNE 05/01/08 00/00/00 3/26108-4/25/08 001 000 000 558 60 41 06 6.11S.34 BUILDING INSPECTOR INVOICE TOTAL 6,115.34 74016 2,178.00 2275 BIG TREES, INC. 05/06/08 00/00/00 7863 103 000 000 589 00 49 10 2.170,00 SCARLET OAK TREE INVOICE TOTAL 2,178.00 74017 173.4S 18451 A & A ENGINEERING 05f07/08 00/00/00 10395 001 000 00D 525 60 31 00 173.45 BATTERY CHARGER INVOICE TOTAL 173.45 74018 294.73 18404 AT&T MOBILITY 05/07/08 00/00/00 3/9/08-4/8/08 001 000 000 521 20 42 00 294.73 MOBILE CONNECT INVOICE TOTAL 294.73 74019 585-49 1500 BELLEVUE CITY TREASURER - UTIL 05/07/08 00/00/00 2/07/08-4/03108 001 000 000 576 80 47 00 239.03 WATER INVOICE TOTAL 239.03 2/11/08-4/l/08 001 000 000 576 80 47 00 253.88 WATER INVOICE TOTAL 253-88 2/7/08-4/2/08 001 000 000 576 80 47 00 35.30 WATER INVOICE TOTAL 35.30 2/7/08-4/3/08 001 000 000 576 80 47 DO 57.28 WATER INVOICE TOTAL 57.28 74020 206.12 18220 BELLEVUE COPY & REPROGRAPHICS 05/07/08 OO/00/DO 207558 001 000 000 511 60 49 00 195.22 LEE V MEDINA COPIES INVOICE TOTAL 195.22 207709 001 000 000 518 10 49 40 10.90 COPIES INVOICE TOTAL 10.90 74021 3,785.73 18110 CHEVRON (POLICE) 05/07/08 OD/00/00 521622 001 000 000 521 20 32 00 3,785.73 POLICE AUTOMOBILES INVOICE TOTAL 3,785.71 74022 984.43 3100 CHEVRON (PW STREETS) 05/07/08 00/00100 521622 001 000 000 576 80 32 00 906.89 PW AUTOMOBILES INVOICE TOTAL 906.89 City of Medina Claims Check Register May 31, 2i008 PAGE 3 Check iAIt1017Iit VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDF.SMED INVOICE NO. ACCOUNT NUMBER AMOUNT 52183D 001 000 000 576 80 32 00 77.54 PW AUTOMIBILES INVOICE TOTAL 77.54 74023 154.28 IE192 CUR, INC 05/07/08 00/00/00 11375 001 000 000 518 10 42 00 1S4.28 APR'08 PHONE SYSTEM INVOICE TOTAL 154.28 74024 168.90 18363 COMCAST 05/07/08 00/00/00 MAY'08 001 000 000 521 20 42 00 168.90 HIGH SPEED INTERNET INVOICE TOTAL 168.90 74025 20.18 338S CRYSTAL AND SIERRA SPRINGS-POL OS/07/08 00/00/00 0408-POLICE 001 000 ODD 521 20 31 00 20.18 WATER INVOICE TOTAL 20.18 74026 26.75 18063 DATA BASE SECURE RECORDS DESTR 05/07/08 00/00/00 30607 001 000 000 518 10 41 00 26.75 SHRED RECORDS INVOICE TOTAL 26.75 74027 800.00 3708 DAY WIRELESS SYSTEMS 05/07/08 00/00/00 143665 AD➢'L 001 000 000 525 60 42 00 800.00 ONSITE SUPPORT MCC INVOICE TOTAL 800.00 74028 1,141.23 3810 DUCKY'S OFFICE FURNITURE 05/07/08 00/00/00 3929 100 000 000 521 50 64 00 1,141.23 REPLACE 3 CHAIRS -OFFICE INVOICE TOTAL 1,141.23 74029 49.04 4640 ENA COURIERS INC 05/07/0B 00/00/00 204995 001 000 000 521 20 42 00 49-04 COURIER SERVICE INVOICE TOTAL 49.04 74030 162.39 18092 ENVIRONMENT CONTROL 05/07/08 00/00/00 4103753 001 000 000 518 30 48 00 162.39 BLDG SUPPLIES INVOICE TOTAL 162.39 74031 2,107.80 18452 FOSTERS FRAME AND AXLE 05/07/08 00/00/00 6B597 061 DOD 000 521 20 48 10 2,107.80 POLICE AUTO MAINTENANCE INVOICE TOTAL 2,107.80 74032 163.52 5875 GRAINGER 05/07/08 00/00/00 9613119752 101 000 000 542 30 31 OD 42.58 SUPPLIES INVOICE TOTAL 42.58 9613431106 001 000 DOD 576 80 31 DO 60.04 SUPPLIES INVOICE TOTAL 60.04 9620IBS984 001 000 000 576 80 31 00 60.90 SUPPLIES INVOICE TOTAL 60.90 City of Medina Claims Check Register May 31, 2008 PAGE 4 Cheek a ,. A olmt VENDOR DATE DATE DISTRIBUTION Numher NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74033 2,070.99 5900 GREGG-S BELLEVUE CYCLE 05/07/08 00/00/00 746497 001 000 000 $21 20 49 20 2,070.99 POLICE MOUNTAIN BIKE INVOICE TOTAL 2,070.99 74034 76.91 6330 HOME DEPOT CREDIT SERVICES 05/07/08 00/00/00 200804 001 000 000 518 30 48 00 36.74 SUPPLIES 200804 101 000 000 542 30 Al 00 23.21 SUPPLIES 200804 001 000 000 576 80 31 00 16.96 SUPPLIES INVOICE TOTAL 76.91 74035 35.95 6340 HOMEGUARD SECURITY SERVICES OS/07/08 00/00/00 EIIII54 001 000 000 521 20 41 00 35.95 POLICE MONITORING CHGS INVOICE TOTAL 35.95 74036 164.64 6345 HORIZON 05/07/08 00/00/00 6804906-00 001 000 000 576 80 31 00 164.64 SUPPLIES INVOICE TOTAL 164.64 74037 1,425.00 18121 ISSAQUAH CITY JAIL 05/07/08 00/00/00 04-50005822 001 000 000 521 20 51 50 1,425.00 JAIL SERVICES INVOICE TOTAL 1,425.00 74038 3,952.40 8110 KC RECORDS AND ELECTION 05/07/08 00/00/00 1480991 001 DOD 000 511 80 51 00 3,768.09 2007 VOTER REG COSTS INVOICE TOTAL 3,768.09 1485946 001 000 000 511 80 51 00 194.31 2007 VOTER PAMPHLETS INVOICE TOTAL 184.31 74039 309.12 18453 KELLY SERVICES, INC 05/07/OB 00/00/00 156R9875 001 000 000 513 10 41 00 154.56 PUBLIC INFO REQUESTS INVOICE TOTAL 154.56 IG681632 001 000 000 513 10 41 00 154.56 PUBLIC INFO REQUESTS INVOICE TOTAL 154.S6 74040 62.07 18397 KING, MATTHEW OS/07/08 00/00/00 VALENTINAS 001 000 000 521 20 22 00 62.07 ALTERATIONS INVOICE TOTAL 62.0'7 74041 4,465.00 8625 KIRKLAND MUNICIPAL COURT 05/07/08 00/00/00 MAR08MED OOI 000 000 512 50 51 10 4,465.00 CRIMINAL TRAFFIC FEES INVOICE TOTAL 4,465.00 74042 435.80 10556 OIC EQUIPMENT INC 05/07/08 00/00/00 45313 001 000 000 S18 30 45 00 217.80 PW OFFICE TRAILER INVOICE TOTAL 217.80 Check Ajnoent VENDOR NluOber NUMBER VENDOR NAME 74041 74044 74045 City ©fMediva Ciaims Check. ReOste ' May 31, 2008 DATE DATE ISSUED .REDEEMED INVOICE NO. ACCOUNT NUMBER 45368 001 000 000 518 30 45 00 PW OFFICE TRAILER INVOICE TOTAL S32.69 18154 PITNEY BOWES PURCHASE POWER 05/07/08 00/00/00 MAY108 001 000 000 518 10 42 00 100.00 18131 PUBLIC SAFETY COMPUTER 321.00 13404 PUBLIC STORAGE 74046 2,514.62 11700 PUGET SOUND ENERGY 74047 47-94 11820 QWEST 74048 36.00 18441 SATWORX 74049 188.69 13400 SECURITY SAFE & LOCK IN POSTAGE INVOICE TOTAL 05/07/08 00/00/00 122 001 000 000 521 20 41 00 SOFTWARE MAINTENANCE INVOICE TOTAL 05/07/08 00/00/00 UNIT 1121-JUN'08 001 000 000 SIB 30 45 00 STORAGE INVOICE TOTAL UNIT 1178-JUN'08 001 000 000 518 30 45 00 STORAGE INVOICE TOTAL 05/07/08 00/00/00 200804AA 101 000 D00 542 63 41 00 ELECTRICITY INVOICE TOTAL 200804AB 101 000 000 542 63 41 00 ELECTRICITY INVOICE TOTAL 200804AC 001 000 000 518 10 47 00 ELECTRICITY INVOICE TOTAL 200804AD 001 000 000 576 80 47 00 ELECTRICITY INVOICE TOTAL 200804AB 001 000 000 576 80 47 00 ELECTRICITY INVOICE TOTAL 05/07/08 00/00/00 APR'08-PW 001 000 000 576 80 43 00 425-451-8075 INVOICE TOTAL 05/07/08 00/00/00 30079000014 001 000 000 525 60 42 00 MCC SAT PHONE INVOICE TOTAL C 05/07/08 00/DO/00 359798 001 000 000 521 20 41 00 FILE CAB LOCK & KEYS INVOICE TOTAL PAGE 5 DISTRIBUTION AMOUNT 218.00 218.00 532.69 532.69 100.00 100.00 164.00 164.00 157.00 157.00 1,603.48 1,603.48 22.18 22.18 616.40 616.40 265.76 265.76 6.80 6.80 47.94 47.94 36.00 36.00 31.88 31.88 %'I y of lvieuma Claims Cheek Register May 31, 2008 PAGE 6 111eck AMOUnt VENDOR DATE DATE DISTRIBUTION Ftauber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 360653 001 000 000 518 30 48 00 156.81 FILE CABINET LOCK INVOICE TOTAL 156.81 74050 5,075.00 18438 SKOOG, ANNE 05/07/08 00/00/00 200 101 000 000 542 30 41 DO 5,075.00 GIS MAPPING & AUTOCAD INVOICE TOTAL 5,075.00 74051 263.72 13520 STAPLES BUSINESS ADVANTAGE 05/07/08 DO/00/00 302092363 D01 000 ODD 518 10 31 00 88.05 SUPPLIES INVOICE TOTAL B8.05 3101484824 001 000 000 518 10 31 00 55.98 SUPPLIES INVOICE TOTAL 55.98 3102092364 001 DOD 000 SIB 10 31 00 36.87 SUPPLIES INVOICE TOTAL 36.87 3102092365 001 000 000 SIB 10 31 00 82.82 SUPPLIES INVOICE TOTAL 82.82 74052 439.00 18359 TYPESETTER CORPORATION, THE 05/07/00 DO/00/00 23914 001 DOD 000 518 10 31 00 439.00 ENVELOPES INVOICE TOTAL 439.00 74053 210.00 14605 US BANK OS/07/08 00/00/00 78348 001 000 000 514 10 49 10 210.00 ANNUAL BANK FEES INVOICE TOTAL 210.00 74054 70.72 18431 VISICORE INC OS/O7/OB OD/00/00 689 001 000 000 525 60 41 00 70.72 COUNCIL CHAMBERS PHONE INVOICE TOTAL 70.72 74055 150.00 156DO WA ASSOC OF SHERIFFS & POLICE 05/07/08 00/00/00 2008 DUES-KANE 001 000 000 521 20 49 40 75.00 ANNUAL MEMBERSHIP INVOICE TOTAL 75.00 2009 DUDS-YODRKO DOI 000 000 521 20 49 40 75.00 YOURKOSKI MEMBERSHIP INVOICE TOTAL 75.00 74056 15,120.00 16152 WALDRON RESOURCES 05/07/08 00/00/00 WROB-31 001 000 000 513 10 41 00 7,425.00 CITY MGR-CALDWELL,MIKE INVOICE TOTAL 7,425.00 WROB-39 001 000 000 513 10 41 00 7,69S_00 CITY MGR-CALDWELL,MIKE INVOICE TOTAL 7,695.00 [beck Amount VENDOR dumber NUMBER VENDOR NAME 74057 66.00 18146 WEDLUND, CAROLL 74058 136.25 16163 WELLS MEDINA NURSERY,INC 74059 307.00 18197 WILLIS, JOE WxLy vi 1riCUlIIa Claims Cheek R,ebister May 31, 2008 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER OS/07/08 00/00/00 APR'OB 001 000 000 521 20 41 00 CIVIL SERVICE INVOICE TOTAL 05/07/08 00/00/00 44218 001 000 000 576 80 31 00 MAGNOLIA TREE INVOICE TOTAL 05/07/OB 00/00/00 4/24/08 PARKING 001 000 000 576 80 43 00 SEATTLE SEMINAR INVOICE TOTAL MAY108 001 000 000 576 80 43 00 AUTO ALLOWANCE INVOICE TOTAL 74060 3,095.85 18035 YAKIMA COUNTY DEPT OF CORRECTI 05/07/08 DO/00/00 1ST QTR'06 001 000 000 521 20 51 50 UNUSED BEDS 74061 3,115.87 18147 BANK OF A14ERICA INVOICE TOTAL 05/09/08 00/00/00 APR'08-BAKER A 001 000 000 SIB 10 41 00 COMPUTER&PRINTER REPAIR INVOICE TOTAL APR'OB-BAKER B 001 000 000 518 10 43 00 WHOLEFOODS-WMCA CONF INVOICES TOTAL APR'OB-BARER C 001 000 000 518 10 43 0D WENATCHEE NATURAL FOODS INVOICE TOTAL APR'08-BAKER D 001 000 000 518 10 43 00 WENATCHEE CENTER HOTEL INVOICE TOTAL APR'08-BAKER E 001 000 000 516 90 31 00 COSTCO-STORAGE UNIT INVOICE TOTAL APR'08-BAKER F 001 000 000 516 10 31 OD WHOLEFOODS-COFFEE MTGS INVOICE TOTAL APR'08-BURDUE A 001 000 000 514 10 49 10 GO TO MY PC -CONNECTION INVOICE TOTAL APR'08-BUR➢U£ B 001 000 000 514 10 43 00 CAMPBELLS LODGE-WMTA INVOICE TOTAL PAGE 7 DISTRIBUTION AMOUNT 66.00 66.00 136.25 136.25 22.00 22.00 285,00 285.00 3,085.85 3,085.85 76.23 76.23 59.02 59.02 29.78 29.78 238.20 238.20 389.12 389.12 6.59 6.59 19.95 19.95 217.56 217.56 u11,y 01 Lrleulmn Claims Check �Rlegister May 31, 2008 PAGE 8 Checks AmOunt VENDOR DATE DATE DISTRIBUTION vumber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT APR108-CHEN AA 001 000 000 521 20 43 00 24.00 FRONT PAGE RESTAURANT INVOICE TOTAL 24.00 APR'08-CHEN AB 001 000 000 521 20 43 00 17.00 M&S GRILL -VA INVOICE TOTAL 17.00 APR108-CHEN AC 001 000 000 521 20 43 00 34.23 CHART SCUSE-DINNER INVOICE TOTAL 34.23 APR108-CHEN AD 001 000 000 521 20 43 00 47.90 PAOLO'S GEORGETOWN INVOICE TOTAL 47.90 APR'OB-CHEN AE 001 000 000 521 20 43 00 850.29 COURTYARD HOTEL INVOICE TOTAL 850.29 APR-08-CHEN AF 001 000 000 521 20 43 00 12.85 NAT'L AIRPORT GRILL INVOICE TOTAL 12.85 APR'08-CHEN AG 001 000 000 521 20 43 00 9.56 NAT'L AIRPORT GRILL INVOICE TOTAL 9.56 APR'08-CHEN AH 001 000 000 521 20 43 00 130.00 PORT OF SEATTLE-PRKG INVOICE TOTAL 130.00 APR'08-CHEN Al 001 000 000 521 20 43 00 25.00 DAILY GRILL GEORGETOWN INVOICE TOTAL 25.00 APR'08-CHEN AJ 001 000 000 525 60 42 00 10.00 MY FAX PROTUS-MCC INVOICE TOTAL 10.00 APR'08-CHEN AK 001 000 000 521 20 43 00 16.12- COURTYARD-MEAL REBATE INVOICE TOTAL 16.12- APR'.08-CHEN AL 001 000 000 525 60 42 00 79.99 MOTOSAT-C INVOICE TOTAL 79.99 APR108-CHEN AM 001 000 000 521 20 49 40 21.76 IDENTRUST CERTIFICATE INVOICE TOTAL 21.76 Check Amount VENDOR Neer NUMBER VENDOR NAME 74062 .00 18147 BANK OF AMERICA City of Medina Claims Check R.eoster May 3I, 2008 PAGE 9 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER AMOUNT APR'08-CHEN AN 001 000 000 521 20 43 00 20.00 UNITED AIRLINES -FEE INVOICE TOTAL 20.00 APR'OB-CHEN AO 001 ODO 000 521 20 43 00 20.00 UNITEED AIRLINES -PEE INVOICE TOTAL 20.00 APRIOB-CHEN AP 001 000 COD 521 20 43 00 18.62 STARBUCKS -POLICE AGENCY INVOICE TOTAL 18.62 APR'08-CHEN AQ 002 000 000 521 20 49 00 65.29 MAR'08 FEE INVOICE TOTAL 65.29 APR'08-GRUMBACH 001 000 000 558 60 43 00 12.00 PARKING -SR 520 MEETING INVOICE TOTAL 12.00 APR'08-WILLIS 001 000 000 576 80 49 00 65.29 MAR-08 FEE INVOICE TOTAL 65.29 APR'08-WILLIS A O01 000 000 516 80 64 00 32.67 RADIOSHACK-CABLE INVOICE TOTAL 32.67 APR'08-WILLIS B 103 000 DOD 589 00 49 10 217.35 HARNDENS TREE NURSERY INVOICE TOTAL 217.35 MAR`08-WILLIS A 001 000 000 576 80 22 00 42.90 ALL AMERICAN CLOTHING INVOICE TOTAL 42.90 MAR108-WILLIS B 001 000 000 576 80 49 00 58.00 NW FLOWER & GARDEN SHOW INVOICE TOTAL 58.00 MAR'OB-WILLIS C 001 000 000 576 80 22 00 195.99 GALLS -BOOTS INVOICE TOTAL 195.99 MAR108-WILLIS D 001 000 000 576 80 22 00 84.85 ALL AMERICAN CLOTHING INVOICE TOTAL 84.85 05/08/OB 05/08/08 VOIDED WARRANT .00 VOIDED WARRANT .00 City ofMedina Claims Check Register May 1, 200E PAGE 10 �iL Check Amount VENDOR DATE DATE DISTRIBUTION �iiiw er b lium NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT VOIDED WARRANT .00 INVOICE TOTAL .00 74063 .00 19147 BANK OF AMERICA 05/08/08 05/08/08 VOIDED WARRANT .00 VOIDED WARRANT .00 VOIDED WARRANT .00 INVOICE TOTAL .00 74064 2,105.92 16360 WESTERN POWER & EQUIPMENT 05/08/08 00/00/00 P42582 101 000 000 542 30 40 00 2,105.92 BACK HOE REPAIRS INVOICE TOTAL 2,105.92 74065 110.99 18147 BANK OF AMERICA 05/09/08 00/00/00 MAR-08-WILLIS E DOI 000 000 576 80 31 01 110.99 HAWS CORPORATION INVOICE TOTAL 110.99 74066 1,045.00 350 ACCUUET/ACCUPC 05/21/08 00/00/00 2512 001 000 000 518 90 41 50 1,045.00 EXCHANGE SERVER PROB INVOICE TOTAL 1,045.00 74067 23.24 18286 BAKER, RACHEL 05/21/08 00/00/00 5/15/08 MILEAGE 001 000 000 518 10 43 00 11.12 POLICE RECORDS NETWORK INVOICE TOTAL 11.12 5/8/08 MILEAGE 001 000 000 518 10 43 00 12.3.2 AWC CLERK'S TRAINING INVOICE TOTAL 12.12 74068 74.60 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 05/21/08 00/00/00 650566 001 000 000 521 20 22 00 74.60 BADGE. ALTERATIONS INVOICE TOTAL 74.60 74069 58.58 2595 BURDUE, JAN 05/21/08 00/00/00 5/13/08 MILEAGE 001 000 000 514 10 43 00 58.58 SOFTWARE TRAINING INVOICE TOTAL 58.58 74070 5,970.09 18110 CHEVRON (POLICE) 05/21/08 00/00/00 12324480 001 000 000 521 20 32 00 4,810.01 POLICE AUTOS INVOICE TOTAL 4,810.07 12461393 001 000 000 521 20 32 00 1,160.02 POLICE AUTOS INVOICE TOTAL 1,160.02 74071 184-23 18192 CUR, INC 05/21/08 00/00/00 11404 001 000 000 518 90 48 00 154.28 MONTHLY MAINT INVOICE TOTAL 154.28 %JANT VA --- Claims Check Register May 31, 2008 PAGE 11 Cheek Amount VENDOR DATE DATE DISTRIBUTION lumber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 53447 001 000 000 518 90 41 50 29.95 CHANGE PHONE SERVER INVOICE TOTAL 29.95 74072 33.78 3385 CRYSTAL AND SIERRA SPRINGS-POL 05/21/00 00/00/OO 0508-POLICE 001 000 000 521 20 31 00 33.7B WATER INVOICE TOTAL 33.78 74073 617.32 3890 EASTSIDE PUBLIC SAFETY COMMUNI 05/21/08 00/00/00 4797 001 000 000 521 20 51 20 617.32 RADIO ACCESS FEES INVOICE TOTAL 617.32 74074 49.04 4640 ENA COURIERS INC 05/21/OB 00/00/00 205454 001 000 000 521 20 42 00 49.04 POLICE COURIER INVOICE TOTAL 49.04 74075 478.70 11400 FORD OF BELLEVUE 05/21/08 00/00/00 307OB3 001 000 000 521 20 48 10 478.78 POLICE AUTO 9 INVOICE TOTAL 478.78 74076 6.51 18426 GMP HOMES WHITE SWAN LLC OS/21/08 00/00/00 1101 002 000 000 521 20 32 00 6.S1 POLICE AUTO WASH INVOICE TOTAL 6.51 74077 603.04 5850 GOODYEAR AUTO SERVICE CENTER 05/21/08 00/00/00 152955 001 D00 000 521 20 48 10 603.04 POLICE AUTO 14 INVOICE TOTAL 603.04 74078 86.95 18186 HAM RADIO OUTLET, INC 05/21/08 00/00/00 P1-194745 001 000 000 525 60 31 00 66.95 POWER PANEL INVOICE TOTAL 66.95 P1-195674 001 000 000 525 60 31 00 20.00 40 AMP 8 OUTLET INVOICE TOTAL 20.00 74079 100.00 18028 INT'L CODE COUNCIL INC 05/21/08 00/00/00 2008 DUES 001 000 O00 558 60 49 00 100.00 BLDG OFFICIAL INVOICE TOTAL 100.00 74080 662.82 18394 INTEGRA TELECOM 05/21/08 00/00/00 MAY'08 001 000 000 518 10 42 00 662.82 T-1 PHONE DATA CIRCUIT INVOICE TOTAL 662.82 74081 10,943.86 18331 JOHNSTON ARCHITECTS 05/21/08 00/00/00 20080501 307 000 000 595 30 63 11 10,943.86 MEDINA CITY HALL INVOICE TOTAL 10,943.86 74082 921.33 7706 AC DEPT OF NATURAL 05/21/08 DO/00/00 WRIA8-4229 001 000 000 519 90 51 40 921.33 WATERSHED PLANNING INVOICE TOTAL 921.33 City of Medina Claims Check Rester May 31, 2008 PAGE 12 Check AMOHUt VENDOR DATE DATE DISTRIB[TTION `unbeY NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74083 9,325.42 8210 KC FINANCE -.TAIL SERVICES 05/21/08 00/00/00 148601 001 000 000 521 20 51 50 7,798.02 MISDEMEANOR INVOICE TOTAL 7,798.02 1486097 OD1 ODO 000 521 20 51 50 1,527.40 MISDEMEANOR INVOICE TOTAL 1,527.40 74084 175.45 8300 KC FINANCE -MENTAL HEALTH, CHEM 05/21/08 00/00/00 7830067 001 000 000 519 90 51 30 175.45 LIQUOR PROFITS INVOICE TOTAL 175.45 74085 1,500.00 18397 KING, MATTHEW 05/21/DB 00/00/00 SPRING 2008 001 000 000 521 20 23 00 1,500.00 WSU TUITION INVOICE TOTAL 1,500.00 74086 1,340.28 8752 KIRKLAND, CITY OF 05/21/08 00/00/00 MPD030408 100 000 000 521 50 64 00 1,340.28 NEW WORLD SYS SOFTWARE INVOICE TOTAL 1,340.28 74087 10,000.00 18454 MEDINA PLACE LLC 05/21/DB 00/00/00 RELEASE DEPOSIT 631 000 000 589 00 10 20 10,000.00 ' PROJECT COMPLETED INVOICE TOTAL 10,000.00 74088 88.53 18099 MICHAEL'S DRY CLEANING 05/21/08 00/00/00 3/15/06-4/30/OB 001 000 000 521 20 22 00 88.53 POLICE DRY CLEANING INVOICE TOTAL 88.53 74089 4,000.00 18289 MOBERLY & ROBERTS, P.L.L.0 05/21/08 00/00/00 75 001 000 000 512 50 41 10 4,000.00 PROSECUTION SERVICES INVOICE TOTAL 4,000.00 74090 98.10 18455 NORTH WEST INSTRUMENT SERVICES 05/21/02 DO/00/OD 9672 001 000 000 521 20 41 00 9B.10 - CALIBRATE EVIDENCE INVOICE TOTAL 96.10 74091 207.93 18318 NORTHWEST AED, INC. 05/21/08 00/00/00 1475 001 000 000 521 20 31 40 207.93 REPLACE EXPIRED PADS INVOICE TOTAL 207.93 74092 63.20 10550 OFFICE DEPOT CREDIT PLAN 05/21/08 00/00/00 20080502 001 000 000 525 60 31 00 63.20 SUPPLIES INVOICE TOTAL 63.20 74093 5,481.85 10555 OGDEN MURPHY WALLACE 05/21/08 00/00/00 666364 001 000 000 515 20 41 10 5,481.85 WAYNE TANAKA INVOICE TOTAL 5,481.85 74094 5,652.00 10700 OTAK 05/21/06 00/00/00 APRS-MAY2108AA 001 000 000 558 60 41 50 702.00 TREE CONSULTANT INVOICE TOTAL 702.00 City of Medina Claims Check li ster May 31, 2008 PAGE 13 beck AIR01 Rt VENDOR DATE DATE DISTRIBUTION umber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT APR5-MAY218AB 001 000 000 558 60 41 01 4,950.00 PLANNING CONSULTANT INVOICE TOTAL 4,950.00 74095 2,601.35 11020 PACIFIC TOPSOILS, INC. 05/21/08 00/00/00 241677 001 000 000 576 80 31 00 71.82 SUPPLIES INVOICE TOTAL 71.82 242613 001 000 000 576 80 41 04 135.59 SUPPLIES INVOICE TOTAL 135.59 242959 101 000 000 542 30 31 00 104.85 SUPPLIES INVOICE TOTAL 104.85 242990 101 000 000 542 30 31 00 104.85 SUPPLIES INVOICE TOTAL 104.85 245672 001 000 000 576 80 31 00 150.93 SUPPLIES INVOICE TOTAL 150.93 246102 101 000 000 542 30 31 00 150.93 SUPPLIES INVOICE TOTAL 150.93 903796 001 000 000 576 80 31 00 407.45 SUPPLIES INVOICE TOTAL 487.45 906416 101 000 000 542 30 31 00 985.72 SUPPLIES INVOICE TOTAL 985-72 906528 101 000 000 542 30 31 00 409.21 SUPPLIES INVOICE TOTAL 409.21 74096 259.98 18457 RED LION RIVER INN 05121/O8 00/00/00 CONF 10157970 001 000 000 521 20 43 00 259.98 RNOTT, EMMET INVOICE TOTAL 259.98 74097 24,276.56 12005 ROTH HILL ENGINEERING PARTNERS 05/21/08 00/00/00 APR'08 001 000 000 558 60 41 07 24,276.56 RNGR CONSULTANT INVOICE TOTAL 24,276.56 74098 .00 999999 VOIDED CHECK 05/21/08 05/21/OB VOIDED WARRANT ,00 INVOICE TOTAL _00 %,It,' VI 1!'t.G"Jum i Claims Cheek Register Maay 31, 2008 PAGE 14 Cheek 141M'OIIIIt VENDOR DATE DATE DISTRIBUTION Vumber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74099 506.35 18255 SIMLAH.NET-CITY HALL 05/21/08 00/00/00 MAY'08 C01 000 000 518 10 42 00 506.35 INTERNET & PHONES INVOICE TOTAL 506.35 74100 160.25 18249 SIMLAB_NET-SHOP 05/21/08 00/00/00 MAY'OB 001 000 000 518 10 42 00 160.25 INTERNET & PHONE INVOICE TOTAL 160.25 74101 565.09 12660 SOS DATA SERVICES INC 05/22/08 DO/00/00 22957 001 000 000 518 10 49 30 565.09 NEWSLETTER & FLYER INVOICE. TOTAL S65.09 74102 270.33 13520 STAPLES BUSINESS ADVANTAGE 05/21/08 00/00/00 3101484825 001 000 000 521 20 31 00 166.12 SUPPLIES INVOICE TOTAL 166.12 3102092366 001 000 000 521 20 31 00 104.21 SUPPLIES INVOICE TOTAL 104.21 74103 297.05 18132 TUKWILA, CITY OF 05/21/08 00/00/00 MB-00184 001 000 000 521 20 51 50 297.05 JAIL FEASBILITY STUDY INVOICE TOTAL 297.05 741D4 597.00 14630 ULTRAMAR 05/21/08 00/00/00 91?78 001 000 000 521 20 31 60 597.00 AMMUNITION INVOICE TOTAL 597,00 74105 50.00 18456 WA CITY PLANNING DIRECTORS ASS 05/21/08 00/00/00 2008 DUES 001 000 000 55B 60 49 00 50.00 GRUMBACH, ROBERT INVOICE TOTAL 50.00 74106 324.00 13475 WA ST AUDITOR'S OFFICE 0S/21/0B 00/00/00 L70813 001 000 000 514 10 51 00 324.00 AUDIT OF 2006 REPORT INVOICE TOTAL 324.00 74107 36.00 16109 WA ST ➢EPT OF LICENSING 05/21/08 00/00/00 E621529-VIESER 631 000 000 589 12 52 88 18.00 CONCEALED WEAPON INVOICE TOTAL 18.00 E621521-SIDELL 631 000 000 589 12 52 88 18.00 CONCEALED WEAPON INVOICE TOTAL 18.00 74108 57.75 16145 WASHINGTON STATE PATROL 05/21/08 00/00/00 E621523-WITHERS 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 E621528-JOHNSON 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19-25 Claims Check Register May 31, 2008 PAGE is Akeek IbUOUIlt VENDOR DATE DATE DISTRIBUTION lumber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT E621530-REED 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 74109 42.88 422 XO COMMUNICATION SERVICES-POLI 05/21/08 DO/00/00 32901837 001 000 000 521 20 42 00 42.88 POLICE COMM CTR INVOICE TOTAL 42.88 74110 40.30 18447 SATWORX 05/21/08 00/00/00 3007900015 001 000 000 525 60 42 00 40.30 SATELLITE PHONE INVOICE TOTAL 40.30 74111 8,190.00 $275 FINNIGAN, KRISTEN 05/23/08 00/00/00 APR'08 001 DOD 000 525 60 41 00 4,080.00 EMERGENCY PREPAREDNESS INVOICE TOTAL 4,080.00 MAY'08 001 000 000 525 6O 41 00 4,110.00 EMERGENCY PREPAREDNESS INVOICE TOTAL 4,110.00 74112 5,475.17 18391 PRENTICE, WAYNE 05/29/08 00/00/00 MAY-08 001 000 000 558 60 41 06 5,475.17 BLDG INSPECTOR INVOICE TOTAL 5,475.17 74113 4,606.21 8210 KC FINANCE -JAIL SERVICES 05/30/O8 00/00/00 1465489 001 000 000 521 20 51 50 4,606.21 MISDEMEANOR MAINT INVOICE TOTAL 4,606.21 GRAND TOTAL 175,183.77 ITEM CA-4 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DECLARING THAT MAINTENANCE OF AN INDEX IDENTIFYING CERTAIN PUBLIC INFORMATION AND RECORDS HELD BY THE CITY WOULD BE UNDULY BURDENSOME AND PROVIDING THAT SUCH AN INDEX WILL NOT BE MAINTAINED WHEREAS, The City Council of the City of Medina has determined maintaining an index of records as directed by RCW 42.56.070 (3) would create an unreasonable and undue burden on the City and would substantially interfere with the operations of the City because of the time necessary to index the multitude of records, and WHEREAS, RCW 42.56.070 requires every public agency to maintain and make available for public inspection and copying a current index providing identifying information as to certain public records, except where maintaining such an index would be unduly burdensome or would interfere with agency operations, and WHEREAS, The City's business is not limited to a single function. Its departments are indicative of the breadth of the City's official business. The departments include Central Services, Finance, Human Resources, Information Services, Development Services, Police and Public Works, and WHEREAS The records to be indexed are varied and maintained by individual departments at different worksites within the City. To inventory, categorize and maintain a central index of each of the records identified in RCW 42.56.070(3) would require the addition of staff and storage resources, creating an additional taxpayer expense. Indexing each document at the department level would place undue burden on administrative staff and reduce the efficiency with which the public's business is conducted, now therefore BE IT RESOLVED, that: Section 1. Index Not to be Maintained. Pursuant to RCW 42.56.070(4), the City Council of the City of Medina hereby declares that the indexing and maintaining an index of all public records obtained by the City would be unduly burdensome and would interfere with the operations of the city. A current index as described in RCW 42.56.070 will therefore not be maintained by the city. Section 2. Duties of City Clerk. The City Clerk shall continue to make available for public inspection and copying all existing public records, not otherwise exempt, and indexes maintained for use by the City of Medina. ITEM CA-4 PASSED BY THE CITY COUNCIL THIS 14t" DAY OF APRIL, 2008, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE 14t" DAY OF APRIL, 2008. APPROVED: MARK L. NELSON, MAYOR APPROVED TO AS FORM: WAYNE TANAKA, CITY ATTORNEY ATTEST/AUTHENTICATED: RACHEL BAKER, CITY CLERK FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: RESOLUTION NO. ITEM OB-1 CITY OF MEDINA Office of the City Manager Date: March 10, 2008 TO: MAYOR AND CITY COUNCIL FROM: CITY MANAGER SUBJECT: LOT COVERAGE FOR UNDERSIZED LOTS RECOMMENDATION: The Planning Commission requests policy direction from Council after reviewing the attached documentation with recommendation for dealing with the lot coverages for undersized lots within the R-16, R-20 and R-30 zoning classifications. POLICY IMPLICATION: Undersized lots within the R-16, R-20 and R-30 zoning classification will be allotted more lot coverage for building structures while preserving proportionality and parity in lots value. The property owners through the sliding scale concept would have a more refined way of determining what they are able to build on their lots when combined with all other standards of the zones classification. T. On November 13, 2007 the City Council at its regular meeting received from the Mayor a memorandum requesting a discussion on lot coverage's for undersized lots. The Mayor requested the Council to discuss said memorandum, and to give direction to the City Manager as to how they wished to proceed. Please see attached the November 13, 2007 memorandum from Mayor Adam to Council. After considerable discussion the Council directed that the Medina Planning commission study the matter, and report back to Council with their findings and recommendations The Planning Commission received the lot coverage issue at its November 27th meeting, and approved a recommendation to Council on December 20, 2007. DISCUSSION: The Planning Commission at its November 27th, 2007 meeting began their review of the Council's request for discussion on lot coverage's for undersized lots. As was suggested by Council the Planning Commission's initial discussion was with the undersized lots within the R-16 zone. As a way to further their discussions within the R-16 zone a sliding scale concept was introduced which awarded a given additional bonus of coverage depending upon the size of the lot as noted on the attachment to this memorandum. The attachment is entitled "Bonus Chart — R16 Zoning Classification". While discussing the matter the Commission discovered an anomaly in the R 20 & R30 zones at 16,000 square foot lot. As a result the Commission decided to broaden their review of lot coverage's for undersize lots within the R-20 and R-30 zones for lots currently 16,000 square or smaller. The Planning ITEM OB-1 Commission's decided to prepare a white paper visioning statement for the City Council to review. The statement outlines the process utilized by the Planning Commission, and makes a recommendation to Council on how they should proceed with the lot coverage for undersized lots. At its December 20, 2007 meeting the Planning approved the white paper. FISCAL IMPACT: None ITEM OB-1 To: Medina City Council From: Medina Planning Commission CC: Staff Date: 12/17/2007 Re: Lot Coverage for Undersized Lots At the November 27, 2007 Planning Commission Meeting the Planning Commission was asked by the City Council and the Mayor to discuss lot coverages for undersized lots within existing zoning districts and return a recommendation. Outlined below is the Planning Commission's recommendation. Larry Frazier presented to the Commission in the attached November 27, 2007 memo an overview of the council's direction and three potential alternatives as discussion points, After a lengthy discussion of the topic and the evaluation of the staff alternatives the Planning Commission came to a consensus on the following recommendation. The Planning Commission recommends City Council adopt a change to the zoning code that addresses lot coverage in the R-16 zone. The lot coverage in R-16 is and shall remain 25% for lots 16,000 square feet and above. For all lots under 16,000 square feet, there shall be a proportionate lot coverage bonus calculated as zero at 16,000 square feet and increasing to a maximum of 5% for lots 10,000 square feet and less. This sliding scale provides for greater lot coverage on the smaller lots in R-16. The additional percentage increase in lot coverage is not believed to create larger houses than conforming lots as the increased percentage on the smaller lot still provides for a smaller footprint overall. The rationale behind the sliding scale was to preserve proportionality and parity in lot value in the neighborhoods and eliminate what would have been an anomaly at the break point. For example, if the bonus threshold were set at 5% on lots 10,000 square feet and less, the owner of the 10,001 square foot lot would be allowed 5% less lot coverage, potentially creating an anomaly in the proportionality of the neighborhood structures and economic value of the lot. The Planning Commission rejected as a solution the notion of the site plan review process as the Site Plan Review Process currently on the books provides for changing the site of the structure on the lot to minimize impacts on the neighbors. With the small lots there isn't room to move structures so this process wouldn't create the desired outcome, The existing ordinance would have to be significantly reconstructed to apply to these circumstances as well since it deals mostly with the concept of situation of the structure on the lot. The Commission also rejected as a solution the notion of establishing a new Zoning District, This seemed to create patchwork zoning throughout the city and lacked the proportionality of structures and parity of lat value over one square foot of land area, which appeared irrational. As a result of this discussion the Planning Commission discovered an anomaly in the R-20 & R- 30 zones at the 16,000 square foot lot. Currently the 16,000 square foot or smaller lot owners in R-20 and R-30 have a 25% lot coverage allowance for a 25 foot height limit where the 16,001 and larger lot owners have a 217o lot coverage allowance for a 25 foot height limit. This would produce circumstances where two adjacent lots of very similar size would have two dissimilar structures. The Planning Commission recommends the City Council adopt a similar change to the zoning ordinance where there shall be a proportionate lot coverage bonus ITEM QB-1 calculated as four percent (4%) for lots at least 16,001 square feet decreasing to zero percent (01/.) for lots 20,000 square feet and larger in only those circumstances where the height limit is 25 feet. This again seeks to create proportionality of structures and parity of lot value. 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O m ° r-1 0 W H ca L V d L V M ca N q , m Q {t E o a o o, ii 9 2 y i 4 S D N S n 00 k f9f ff § p O � i 4 10 t n N 41 0 Ul a20 t N E t s tl � mj 4 o s i C)CL m 1v 9� �Y to y .awe -r--...�.�r....�-.� -•-- _........�.� _.._... 3.. ._ �......�.�.� 3 ff js 4 Y .7 C two L V N CL O CL M 06 N � m ii r O i ! �C0 0 cl '. 3 t a-+ cr.�. v � N O +�+ 9 i O @c E O 1 , Ev C o Nco 00 j O1 3 v ., YfX O £ N ---ae O gg m f O ? � Ev v O O O O O O O O VI 9 v i I O O ITEM OB-2 CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wagov MEMORANDUM DATE: May 12, 2008 TO: City Council FROM: Planning Commission RE: 2008 PLANNING COMMISSION WORK PROGRAM Attached is the status of the 2007 work program and the planning commission's proposal for a work program for the remainder of 2008. Please note the planning commission is requesting to add two new work items — code enforcement for construction mitigation plans and short subdivisions. Several other items that were on the 2007 work program are recommended to be deleted because the history as to why they were on the work program is unknown. N ch W F- R O a Y L O .y N O •E O ti C.) O N C a A� W a O Q fp. � � � CD- MO O U 14 N L —a � '0 O c E c� O EO O U 0H0=2 } N U C) O a)CD O N -E i QC 0 p w N CF) C:a) 0 7 a) Ey 0. L C> " N sa C �O , C) U© co0)O U 0 a) a) O p U p U �' ' O cn U C O c 00000 0) C c Cm C O C 0) c CW . N U > LOa} a) N to a) co a) U C " ✓ L �-. > 0 a •s N + + 0 -a 0 •� -" O7 5 0 O E To Y U (LT O O N v c •• C '� j C r, Y C,4 O U cv $ a) c O L () r- a.r. 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O L cC Ci � �' ' p 3: C fn O N O_7'— N U N tip n C - cn �M 0 N C 4-�0 U tco4} ca N NcoN co —(0 NN E O1 O 3 pf O to .C� m N t0 V- Q.00 � N tCU LM vi L C N _� O i3 V N O 0)-c- 3 O c cc O a) _1- CoJCL QpaOp O O p) E tU N E O _ O N p N �_ € Ccn O� CO 0 N CO N Ell � O cn co L �_ a) _ _ p_ 'S O cu co U O p CEi •n O N {� y x O-0 N �- O Q% U c C3 (vv� `_ (n nLn♦♦ �Ln Ln N i3i 2 O N N c� a) +� m E U (n H N A Q U L N 5 0-L (0 0 Cz N q} -0 (n �, U) F— cn Q- C 4 LCL `o^ U)W D O O aiCo 0� cr O C) O o > C)o O M L N cn t co cn to O a #�- U) O N O O U E cLll o U O, L (D C C1i N p (n C O +' N O � . , N O' o O c o r- q? 0) 0 � c�z L- > 70 Co O N > E N L1i (f) O L n as O O >, <n O U U) O C,4 ri et L6 6 r-: c6 ITEM PH-1 CITY OF MEDINA Evergreen Point Road, Medina, WA 98039 (425) 233-6400 www.medina-wa.gov MEMORANDUM I June 2, 2008 TO: MAYOR AND CITY COUNCIL FROM: Director of Public Works SUBJECT: 2009 — 2014 Six Year Capital Improvement Plan (CIP) and Transportation Improvement Plan (TIP) RECOMMENDATION It is recommended that the City Council approve the attached Six Year Capital Improvement Plan (CIP) and Transportation Improvement Plan (TIP) for the period 2009 — 2014. POLICY IMPLICATION This action is consistent with existing fiscal policy to limit the annual CIP/TIP expenditure to $ 638,000 to match projected revenues with one exception; City Hall repairs and renovation funding will exceed revenue projections and will require allocation from City Reserves. BACKGROUND State law requires all municipalities to prepare and submit their planned six year transportation improvement plans to the State Department of Transportation by July of each year and in addition, to qualify for transportation grant funding, each project for which funding is requested must appear on the adopted City TIP. In order to provide an overall fiscal plan, I have included all proposed Capital Improvement Projects (CIP) into one six -year plan. DISCUSSION The proposed 2009-2014 CIP was created by reviewing the approved 2008-2013 CIP and making adjustments and modifications to the plan based on updated street pavement conditions and the condition of other city assets. The proposed near term projects (next two years) are the most critical as identified by current conditions and needs. The out -year projects are programmed based on an estimate of projected needs. This CIP proposal is supported by site investigations and professional judgment. As additional needs are identified and evaluated, adjustments to the CIP can be anticipated. As a matter of City policy, the plan has been adjusted to spread out the City's Capital Improvement investment so that the program in any given year ITEM PH-1 does not exceed estimated $638,000 revenues ($ 63,000 from fuel taxes and $ 575,000 from REET taxes). The CIP is divided into five (5) categories: I. Street Improvement Projects II. Storm Drainage Projects III. Sidewalks/Paths Projects IV. Building Restoration and Improvements V. Parks Projects Categories I through III constitute the City's Transportation Improvement Plan (TIP). Category IV projects are facility improvements and Category V projects are Park Projects. All categories combined constitute the City's Capital Improvement Plan (CIP). The TIP portion of the CIP must be reported to the State DOT by July of each year. Additionally, the City shares a copy of the complete CIP with neighboring cities as well as with each primary utility serving Medina to facilitate joint planning efforts. 2009 Projects I — 1. 801h Ave NE (NE 241h to NE 28th Street) overlay and storm drainage repairs is a preservation asphalt street overlay project proposed to restore the deteriorating surface condition of the road surface and to address drainage problems. 1- 2. 771h Ave NE (NE 22"d to 500 feet south of NE 22" d) overlay and storm drainage improvements is a preservation asphalt street overlay with proposed improvements to the storm drainage system. 1— 3. Evergreen Point Road (Overtake Drive West to NE 8th Street) overlay, storm drainage and all-weather pathway construction project is a preservation asphalt street overlay coupled with drainage and pathway reconstruction. IV — 1. City Hall Repairs and Renovation includes weatherproofing, siding and deck repairs, structural upgrades, roof replacement, mechanical, electrical, and plumbing system upgrades, fire alarm system as recommended by the building evaluation consultant team. IV — 2 Public Safety Enhancement Camera System is the completion of the camera system installations at the City entrance street intersections and the park & ride lot for improving public safety. V— 1. Small Capital Items for the City Parks includes benches, tables, and special landscaping improvements around the park parking lots, playground area, and entrances to improve the park appearance and to facilitate separated activities. V — 2 Medina Park irrigation system replacement and pathway improvements are needed to provide for adequate turf maintenance and public access. 0 ITEM PH-1 2010 Proiects 1— 4. NE 32nd Street (Evergreen Point Road to 80th Ave NE) is in need of an overlay to restore the deteriorated surface of the roadway and storm drainage improvements. II — 1. Dredge Medina Park storm drain ponds and repair of the rockeries around the north pond are needed to maintain and improve the pond storm water control capacity and function. III — 1. NE 32nd Street Pathway (Evergreen Point Road to 80th Ave NE) is a proposed all-weather pathway for pedestrians, park users, and school children along the south side of the roadway without having to walk in the street providing linkage between the park entrances and the City streets. IV — 2. City Public Works Shop emergency generator and building repairs are to provide for emergency operations at the public works shop. 2011 through 2014 Projects include street restoration overlays, storm system repairs and improvements, and small capital items for City parks. r� rxrx rLLm W W m 3 �r x Urom FrR- o 0 wCSw w ~ �o Ww w w o x> mw w wN w wW � O� O m O Ip O� O Ip O tp O— M m tp EA M m (O fA M m cp EA t+i m (O EH CM m (p b3 M m cD EA r r W W C9 O O O O O O O O O O Q O O O O O O O O O O O O 0 a m O N r r O m O O O N O M (h cMV m (mV 0 E a z wL) c r 2 w O 3 z C m E N N m N N m m d m N N co N N m N �a- m m o' a ro d N d N m N m > m N cm N 2 m 'o $ 0 o 0 n L c m E _ U N E o a E m E E E E n E n E o' m o V v` o& Wc_c_ E c - O w a m m N m m $ m of m m v` m m a` m m i5 m m o` m m `o - m m i5 m`o c R ' a o O o E 0 0 � o 'o 0 o m'o m 0 U U U o U U s U U U U U m Lmmmmm `o mmm 'm as "a d d d el an d N � N N N N m m a - m= II m II m II> m o II m II m > p a m II m II m II m a m -o m n II n L n U s s a n a a a a A in m in m rn a rn rn ¢ rn c'n to �n TIci 2 r z£ W J y N cc C N o O o 0 o O O O O O O r N O N m � N Q N d £ N as w z a y d o w N m z m y L m > z m > m g � L c m N � L E N w L w m w Z L LL Z N N p m co Q Q 0- N rn N r N Q Q A a a z wQ zzozm z II a a a a m 40 a J Z ' W a w d _o 'o (� z> f > d > O a a a w -o t z 0 O O in c c in Cl)z 0 a m a w a a a O Q N N m m O] M N IIjo m Y m Z m > > > (V m m W o M Z Z o W w w Z Z Z m o W _ r t- w >o_F o Oro r m a a o a W a1 U O K CL w m a o m r c Z w z w z a n d z w z m w z m LL Z W W > > L z T F W ¢ ¢ a M N co ¢ a a ¢ cai rn 8 > w w w i w m Q Q Q¢ g 0 o m r; r W Z z Z v m w I� c m w z m z O Z W W W p w O O O O N N N lc,2 p 0 } T> LLI r x= a. F{J t/J to M r v v v m N N N N N N N N N N N W m O N O N N N = LU r W z F- o 0 o Q z- �..� T C pO J O U � m rn II o. - m m m E o `m m U m T m o r c n m m m m x N 0 00 F- a °' o � 0 IImw o II o m � 0 w c0 a O p L N (p co �IIII w � m m c a a x o m 2 c m m II m r w N a o m c g m 0 ID �8o m m n o 0 3 � 0 m y N O m O N 'pm O w m E w m rn E N V y O — O N m m c a m W V r0 3 z N M z E o m T m L a A m Q a m m aEi pm, t II m 3 m y c 'a =o 00 d a m m 0 m c m J 3 i i m m c o O m U c o E o m NON O�m. m U o n o E m : w n L I II II II 11 d M V t0 wW Z U z W 0 > W W am m a E a z w2 m G W i 3 > z c QO �a m Q IIL K ui O U r W K z E W J N m R N a o. o N m r m a O L , z r a z a a z z z u a w x gala W IL >O i r 0: z wIL O i w z a z > O O O r O IL K N O JQ a o h H z r y~ zQQ ,N- w v F z F Q Q Q Il�Q1 � U Z >- >- >.w K w x x x F w toLL O Q Q m } O N N N = CA d z 0 tp r U w O w a Y a T o` N 0 0 d> U o m - a � d-o a N T `m - 2 U N O r `m o o5 a y O a o 0 0 � C � N V _ 6 0 6 J O LL o m N 0 N N OV N _c m r c a E M 0 o w m 3 N n a U 5�, a O .0� m N O E a a'� $ � o m�- n wr o r O �� :OE 3 N M z 2 N N O 0 n 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 of co co � o� m of co co co <o co co co M Q m� W N S o w o 0 0 0 0 0 W N N N N N N a wci w O Q � w a } O Q � 0 a ITEM OB-4 CITY OF MEDINA PUBLIC WORKS June 2, 2008 TO: MAYOR AND CITY COUNCIL FROM: DIRECTOR OF PUBLIC WORKS SUBJECT: MEDINA BEACH SHORELINE RESTORATION PROJECT RECOMMENDATION It is recommended that the Mayor and Council Members approve Change Orders one through eight for the above project in the total amount of $ 99,463.50 (Capital Improvement Fund). POLICY IMPLICATION This action will compensate the contractor, Caicos Corporation, at'h of the costs associated with changed conditions encountered during the construction of the viewing pier and the costs for added work during the completion of the project. BACKROUND The original project was awarded to Caicos Corportion in July of 2006. The final permit issuance by the Corps of Engineers did not occur until May of 2007. Construction was started shortly thereafter in July of 2007 with substantial completion achieved in April of 2008. Several difficulties occurred during the viewing pier pile driving operations in September of 2007. First, unanticipated dense underlying take bed soils were encountered which rendered installation by vibratory hammer extremely difficult. Second, when an impact hammer was finally mobilized and used to drive the piles through the dense soils, only limited penetration was achieved. The contractor originally submitted a breakdown of the cost for the changed condition (one not anticipated when the project was bid) in an amount of $ 80,034, and the added cost to mobilize an impact hammer of $ 15,837. DISCUSSION Through lengthy negotiation with the contractor and the engineering project consultant team, it was mutually agreed that both parties were to some degree responsible for the extra costs associated with the work. Since the project ITEM OB-4 specifications stated that the pier piles were to be installed using a vibratory hammer (on one hand), and that the contractor was to submit the hammer specifications to the Engineer for review but did not (on the other), the mutual resolution would be to split the costs in half. The contractor has agreed to this and has agreed to a total compensation of $ 40,017 for the changed condition associated with the pile driving and $ 7,916.50 for the impact hammer mobilization. The other change order amounts of $ 7,950.47 and $ 592.90 are for the installation of lateral bracing of the pier to provide a greater stability factor of safety to the pier for boat impact and tie up loading and for laminated timber utilized for the seating wall top in lieu of a single plank top, respectively. Earlier change order work included $ 15,984 for the installation of a timber bullrail edging on the pier in lieu of a steel edge, $ 1,797 added steel for the pier, $ 205.70 for the pier seating bench powder coat painting, and $ 25,000 to rebuild the jetty that protects the swimming beach. FISCAL CONSIDERATIONS AND IMPACT The original project bid amount was $ 550,185 plus tax. The final project cost upon approval of the change orders will be $ 600,281 plus tax, or approximately 4% over the original bid amount. LEGAL REVIEW This report has been submitted to the City Attorney's Office for review. Attachment: Original change order claims and a draft final contract pay estimate. ITEM CM-1A CITY OF MEDINA Office of the City Manager Date: June 3, 2008 TO: MAYOR AND CITY COUNCIL MEMBERS FROM: INTERIM CITY MANAGER, MIKE CALDWELL SUBJECT: ACTIVITY REPORT City Hall Remodel The Council developed a goal with measurable strategy criteria that can be applied to proposed alternates for satisfying City Hall needs. Staff will apply the final agreed to list of measurable strategy to four test cases. The four test cases proposed are: 1. Remodel existing structure with no added space, 2. Remodel existing structure and adding space to the North end of building, 3. Remodel existing structure and adding space below street level on East side of building, and 4. The purchase of property and development of a new City Hall complex. My goal is to have the test case analysis completed by June 16. City Manager Search Waldron & Company has received 33 resumes as of June 2, 2008. WA 10 IL 2 OR 4 GA 1 TX 1 LA 1 AZ 2 IA 1 CO 1 KS 1 DE 1 MI 1 FL 1 NM 1 PA 1 OH 1 UT 1 VA 1 MN 1 Resumes will be delivered to the Council on Friday, June 6 for review and discussion at the June 11th Executive Session. Comcast I have attached a letter from Comcast detailing price changes effective with the July 2008 bills. Grant Award Congratulations to Rachel for receiving a Washington State Archives Local Records Grant in the amount of $15,955. This grant will be used to continue imaging records and purchase material and temporary help to organize, index and archive Land Use records. Our original grant was for $7,000 and with the $15,955 now totals $22,955. The additional funding was recommended by the Archives Oversight Committee for in their words this "very worthy project'. ITEM CM-1A Public Records Act Ordinance Attached is an ordinance relating to public records, adopting new regulations governing the disclosure of public records; repealing and reenacting Chapter 2.48 of the Medina Municipal Code, providing for severability, and establishing an effective date. The ordinance was prepared by the City Attorney's Office. Effective July 1, 2006, almost all of the public records disclosure statutes, now called the Public Records Act, were recodified under RCW, Chapter 42.56. The attached ordinance recognizes the revisions made and requirements named in the PRA and will update MMC, Chapter 2.48. The ordinance makes reference to the Public Records Act Model Rules (Chapter 44-14 WAC) and the MRSC Report Number 61, titled Public Records Act for Washington Cities and Counties. These documents are on file with the City Clerk and may also be obtained from the Internet (http://apps.leg.wa.gov/WAC/default.aspx?cite=44-14) and (http://www.mrsc.org/Publications/pra06.pdf ) if you choose to read them. Please review the ordinance. It will be placed on the July 14 consent agenda for Council approval. Ccomicast, May 30, 2008 Mark Weinberg City Manager City of Medina 501 Evergreen Point Rd Medina, WA 98039 Dear Mr. Weinberg: Corncast Cable 15815 25th Ave. West Lynnwood, WA 98087 is JUN c L t�tj Effective with July 2008 bills, Comcast will be making price changes as detailed on the enclosure. Legal notification will be placed in the local newspaper on or before June 1, 2008. If you have any questions about these changes, please contact me at (425) 867-7447. Sincerely, &N-* Kathy Put Director, Franchising and Government Affairs Enc. cc: Janet L.Tarpen, Comcast John Dietrich, Comcast Roger Valentine, Comcast Randy Reed, City of Medina Y! y O to y •� C v— Qi 0! � E a U N y E c-M L O O O O C O C7 i LSi 4� '� U C 'a W = 3 �to LO M a. M 07 ch o y to � y c" CU.P-M cm o h a � V d r CV M {f} dg 7 4) m E o ■ z z O m o _ y 0 d o o c�v E o- cv +a= QCS L G} tp ,v V 'L o C 0 -a p C L CO p G . v3 c tt3 O ca a 7 z C C6 C. c n, � c �, CD c • O co N9- r r �� O p c a '� L 6R t o � n m .c c a' c U U m� E ca .�,., ,ea a'or a�� a'U 0�' r. a row •ice 41 — �' qt � l!9 iC7 ate+ tq .0 ff� CD m r* vo ii.... c�a'd a� c E ac dr 0�stl,1 C y a -- CD sd CD e o n w *' n, 00 ® t 'ti 3 CL (� — O C i C i... y C O H (`) C tf� c: Em �E 00 �' V - C1 •O W of w A .co 0 dzzj = t/U`J co Q' = O C '6 tt' U T O T 0 oN� �� h�� �._� .0 ui o0C n O 0� C1. •G O E fo a' p tcf T H L O ) y w Vim= O 0 x c4 Lun 'L - o Va) cis a' x x 4 • rim Tj y C1 C y y O .m C C O -o-+ y 0] d C m G q! t l -Q ay' tC a? E to a C Q © > Lr .Q' as w c� O °'' U E c cfli C ?' a ca A • O •r Q' A= L co ■ N �°C ai cE°c''cw oLate'`� ac c gran co U to��d�ac _ U oE' L`oa' 7 H to L� cu y am• Q E O� C L E G r 0 m 0 @ 0 C '= tc Z�W, m E � Ern Cu CD U. to < :15 i` y CC od d O O m` to w � mow_ o�CoQ � n � a .0 ° c o Ec r� o� h wa c� w a a) 'O Qom? al w 'C cca y coV 10 co '- N .00 m Pcmw C Gf Q ca O O O " ra co o-�� O' odi C c., �n o m= W or W a.. s.. i cn=� C 7 — -O �.. C tf UCGu E ;� y i O �, c�)n tatoiw`o t���'o c'7CD cn ORDINANCE NO. AN ORDINANCE OF THE CITY OF MEDINA RELATING TO PUBLIC RECORDS; ADOPTING NEW REGULATIONS GOVERNING THE DISCLOSURE OF PUBLIC RECORDS; REPEALING AND REENACTING CHAPTER 2.48 OF THE MEDINA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Public Records Act, chapter 42.56 of the Revised Code of Washington (chapter 42.56 RCW), requires cities to adopt rules of procedure consistent with the intent of the Public Records Act, to provide full public access to public records, to protect public records from damage or disorganization, and to prevent excessive interference with essential City functions; and WHEREAS, the Public Records Act requires the City to make public records available for inspection and copying, subject to certain exemptions; and WHEREAS, the City Council supports the policy of the Public Records Act, to provide citizens with broad access to public records; and WHEREAS, the City Council desires to update its current public disclosure regulations in order to conform with changes to state law; and WHEREAS, chapter 42.56 RCW requires all cities and public agencies to maintain and make available a current index of public records; and WHEREAS, RCW 42.56.070(4) provides that if maintaining such an index would be unduly burdensome or interfere with agency operation, a city must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome; and WHEREAS, the City further desires to ratify its earlier determination of undue burden for maintaining an index of public records; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Repeal and reenactment of Chapter 2.48 MMC. Chapter 2.48, Public Records, of the Medina Municipal Code is hereby repealed in its entirety and reenacted to read as follows: Chapter 2.48 Public Records {ASB697093.D0C;11'00093.900000/ Page 1 Sections: 2.48.010 Relationship to Public Records Act. 2.48.020 Public Records Officer. 2.48.030 Maintenance of Records. 2.48.040 Index of Public Records — Findings. 2.48.050 Index of Public Records — Order. 2.48.060 Disclosure of Public Records. 2.48.070 Procedure for Inspection or Copying. 2.48.080 Processing Public Records Requests - Review of Decision. 2.48.090 Exemptions. 2.48.100 Reimbursement for Copying Costs. 2.48.110 Administrative Rules. 2.48.010 - Relationship to Public Records Act. This chapter constitutes the City's rules and regulations to carry out and implement the Public Records Act, chapter 42.56 RCW. 2.48.020 — Public Records Officer. The City Clerk shall serve as the City's public records officer. Contact information for the City Clerk will be made available to the public in a manner reasonably calculated to provide notice of to whom members of the public may direct requests, such as posting such contact information at City Hall or on the City's internet website. 2.48.030 - Maintenance of Records. A. All substantive and procedural rules of general applicability, including but not limited to ordinances and resolutions of the City Council, minutes of the regular meetings of the City Council, and statements of general policy, and all public contracts, deeds, easements and leases shall be indexed and maintained by the City Clerk. B. All police records shall be maintained in the Medina Police Department. Access to police records shall be in accordance with the policy established by the Police Department, pursuant to laws including but not limited to chapter 10.97 RCW, Criminal Records Privacy Act, and chapter 13.50 RCW, Keeping and Release of Juvenile Records. C. All other such records of the City relating to the specific function or {ASB697093.DOC;1 /00093.900000/) Page 2 responsibility of a particular department shall be maintained for the use of the department and the general public in the office of the particular department. Such records shall include, but not be limited to: planning policies and goals, and interim and final planning decisions; factual staff reports and studies; factual consultant's reports and studies; scientific reports and studies; and any other factual information derived from tests, studies, reports or surveys, whether conducted by City employees or others. 2.48.040 — Index of Public Records — Findings. A. The Public Records Act requires all cities and public agencies to maintain and make available a current index of all public records. B. RCW 42.56.070(4) provides that an agency need not maintain such an index if to do so would be unduly burdensome, but it must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome or would interfere with agency operations. C. The City is comprised of numerous departments, their divisions and subdivisions, many if not all of which maintain separate databases and/or systems for the indexing of records and information. D. Because the City has records which are diverse, complex and stored in multiple locations and in multiple computer systems, formats and/or databases, it is unduly burdensome, if not physically impossible, to maintain a current index of all records. 2.48.050 - Index of Public Records — Order. Based upon the findings set forth in MMC 2.48.040, and pursuant to RCW 42.56.070(4), the City Council orders the following: A. The City is not required to maintain an all-inclusive index of public records due to the undue burden and near -impossibility of maintaining such an index. B. The City will make available for inspection and/or copying all public records, including any indexes that are maintained by the City as set forth in MMC 2.48.030, except to the extent that such records are exempt from public disclosure. {ASB697093.DOC;1 %00093.900000!1 Page 3 2.48.060 - Disclosure of Public Records. Unless exempt from disclosure under this chapter or other law, public records shall be available for inspection and copying in accordance with this chapter. 2.48.070 - Procedure for Inspection or Copying. A. All persons desiring to inspect or obtain a copy of any public record must make their request in writing to the City Clerk. The City Clerk shall create and avail for public use a standard form by which a requester may specify particular public records and provide the requester's relevant contact information. Reasonable assistance as may be necessary to help a requestor locate particular records shall be provided either by the City Clerk or by the City department maintaining the records. PROVIDED, that the provision of such assistance shall not unreasonably disrupt the normal operations of the City Clerk, the department, or the assisting employee. B. Except to the extent required or authorized by law, the City Clerk or other City employee shall not distinguish among persons requesting records. Persons requesting records shall not be required to provide information as to the purpose for the request, except to establish whether the inspection or copying would violate chapter 42.56 RCW or other statute or ordinance that exempts or prohibits disclosure of specific information or records to certain persons. 2.48.080 - Processing Public Records Requests - Review of Decision. A. Responses to requests for public records shall be made promptly pursuant to chapter 42.56 RCW. Within five business days of the date of receipt by the City of a written request for a record, the City Clerk shall: 1. Provide the record; or 2. Acknowledge that the City has received the request and (a) provide a reasonable estimate of the time the City will require to respond to the request, or (b) request clarification; or 3. Deny the public record request in whole or in part. B. Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or copying. Additional time to respond to a request may be based upon the need to clarify the intent of the request, to locate and assemble the information requested., to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt. If a public records request is unclear, the City Clerk may ask the requestor to clarify what information {ASB697093.DOC;1 /00093.900000/} Page 4 the requestor is requesting. If the requestor fails to clarify the request, the City need not further respond to or process the request. C. If the City Clerk determines that the document is exempt in part but can be made available after deletion of exempt portions, the request shall be granted; provided, that such exempt portions shall first be deleted. If the City Clerk determines to deny the request, in whole or in part, a written statement of the specific reasons for the denial shall be provided to the requestor. PROVIDED, that nothing herein shall be construed as requiring the City to disclose portions of a requested document if the entire document is exempt from disclosure. D. In the event the City Clerk denies inspection of all or any part of a request, the City Clerk may seek review by the City Attorney. The City Clerk will notify the requestor by mail of the decision to grant or deny the request. 2.48.090 - Exemptions. The City adopts by reference the exemptions from public disclosure contained in chapter 42.56 RCW, including any future amendments thereto or recodification thereof, along with any other exemption or exception to the Public Records Act provided by law, including but not limited to those exemptions set forth in Appendix C to "Public Records Act for Washington Cities and Counties," Municipal Research and Services Center, Report No. 61, July 2006, as may be amended from time to time, a copy of which shall be maintained in the office of the City Clerk. 2.48.100 - Reimbursement for Copying Costs. A. No fee shall be charged for the inspection of public records. Any person who requests a copy of any public record from the City Clerk shall pay to the City Clerk or designee a copying charge. The copying charges for public records, including but not limited to photocopies, maps, photographs including slides, audio tape recordings, video tape recordings and diskettes shall be established by City Council resolution. Nothing herein shall be construed to apply to charges for accident reports pursuant to RCW 46.52.085. B. The City may charge all costs directly incident to shipping such public records, including but not limited to the cost of postage or delivery charges and the cost of any container or envelope pursuant to RCW 42.56.070(7). C. The City may, at its discretion, require the requestor to deposit a sum in an amount not to exceed ten percent (10%) of the estimated cost of providing copies for a request. If the records are made available on a partial or installment basis, the City may charge for each part of the request as it is provided. If an {ASB697093.DOC;1{00093.900000%f Page 5 installment of a records request is not paid for or reviewed within twenty days after the City provides notice of availability of the installment, the City is not obligated to fulfill the balance of the request. D. Where the request is for a certified copy, there shall be an additional charge in the amount established by City Council resolution to cover the additional expense and time required for certification. 2.48.110 — Model Rules and Administrative Procedures. The City may, in its discretion, follow the Public Records Act Model Rules on file at the City Clerk's Office. The City Manager, upon recommendation of the City Clerk, may issue additional administrative procedures for the implementation of this chapter. Section 2. Severability. If any section, sentence, clause, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance shall take effect five (5) days after publication of a summary consisting of the title. Passed by the City Council of the City of Medina, the day of QI1: Approved by the Mayor of the City of Medina the day of 11: APPROVED: MAYOR ATTEST./AUTHENTICATED: CITY CLERK {ASB697093.DOC; I /00093.900000/ } Page 6 APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: IM FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. AGENDA BILL NO. IASB697093.DOC; 1/00093.900000/} Page 7 Budeet 2009 2009 Budget Calendar City of Medina, Washington Statutory Planned Dates Dates 2009 Budget Process N/A 6/9/08 Review budget calendar. 9/08/08 8/2/08 Department Directors begin preparing 2009 Budget Requests. 9/22/08 9/15/08 Department Directors 2009 Budget requests submitted to Finance Officer and City Manager. 10/1/08 9/25/08 City Council Study Session. City Manager presents 2009 Preliminary Budget to City Council. 10/6/08 9/25/08 2008 Year End Revenue Projections shared with the City Council. Prior to setting 10/13/08 City Council Meeting. City Council must hold a public property tax levy hearing on revenue sources for the coming year's budget, including consideration of possible increases in property tax revenues. 11/3/08 10/13/08 City Manager files 2009 Preliminary Budget & Budget Message with the City Clerk & the City Council. 11/14/08 10/27/08 & City Clerk publishes notices that 2009 Preliminary Budget has 11/4/08 been filed with City Clerk and copies are available for the public. Notice includes date & time of public hearing to be held prior to City Council adoption of the 2009 Budget. 11/30/08 11/10/08 City Council Meeting. 2009 Preliminary Budget Hearing and 2009 Property Tax Levy. 11/14/08 11/11/08 2009 PROPERTY TAX LEVY SET. The City is required to certify the Tax Levy with the King County Assessor's Office. "Note: Assessor's Office is traditionally late in providing the necessary levy information to the City and typically extends the deadline to mid -December. 11/19/08 11/10/08 Copies of the 2009 Preliminary Budget are made available to the public at the City Council meeting. 12/31/08 12/8/08 City Council Meeting. 2009 Final Budget Adoption at the Regular Monthly City Council meeting. After Adoption As soon as final Copies of 2009 Budget are available to the public and filed document is with the Washington State Auditor's Office, MRSC, AWC, and printed. Bellevue Library. ITEM CM-1A CITY OF MEDINA DATE: June 9, 2008 TO: Mayor and Council Members FROM: Kris Finnigan, Emergency Preparedness Coordinator RE: Emergency Preparedness Activity Report 1. The Medina Emergency Preparedness Committee continues their work through the Committees shown and numerous volunteers throughout the community. Chair Basic Needs Communications Fire, Search and Rescue Medical Neighborhood Preparedness Public Works Safety and Security Douglass Ebstyne Kay Koelemay Cy Humphreys Dave Hedequist Robert Kropp Margaret Maxwell Paul Saad Jim Arata 2. Attached you will find minutes from the most recent Emergency Preparedness Committee Meeting. Highlighted in the tour of the Mobile Communications Center were recently acquired Homeland Security grant - funded interoperable communications equipment enhancements. The $16,585 award was used to enable communications with Federal authorities in the event of a disaster, as well as the addition of a portable satellite phone with added capabilities and miscellaneous accessories. The next Emergency Preparedness Meeting is scheduled for September 17, at 4 p.m., at which time we are hoping to have a tour of the Bellevue Emergency Operations Center, as a part of the agenda. 3. On March 5, 2008, the City of Medina Communications Group participated in "Sound Shake `08" a Functional Catastrophic Earthquake Exercise, the first major exercise of its kind in the last ten years. For the exercise, the ITEM CM-1A Mobile Communications Center was located at the City of Bellevue. The exercise proved to be an excellent opportunity for practice of our disaster response skills. 4. You may have noticed a storage container in the back lot of Three Points Elementary School. The City has purchased this container and has obtained 50 cots and 100 blankets through state grant funding, which are stored there. Three Points Elementary School will be purchasing additional food and emergency supplies, to be stored within the container. Should a disaster occur during school hours, the school will have first access to these supplies. Should a disaster occur during non -school hours, the city will access for resident use, if needed. 5. Every four years, a jurisdiction is required to update their Comprehensive Emergency Management Plan (CEMP). In talking to the state regarding this requirement, it was made known to us that since the time of the updating of the National Response Plan (NRP) in 2004, the state has strongly encouraged that plans be reformatted to coincide with that of the NRP. We have applied for and have been awarded grant funding in the amount of $15,490, to accomplish this task, through an Emergency Management Performance Grant (EMPG) which is only available to those jurisdictions who have included emergency preparedness in their annual budgets. ITEM CM-1 A CITY OF MEDINA EMERGENCY COMMITTEE MEETING MINUTES May 21, 2008 The meeting was called to order at 4:15 p.m., by Communications Sub -Committee Chair Cy Humphreys, Chair Doug Ebstyne having been delayed en route. Those also in attendance included Sub -Committee Chairs Robert Kropp, Medical and Dave Hedequist , Fire, Search and Rescue. Volunteers Dan Becker, Larry Cole, Doug and Kay Dicharry, Bruce Hand, Scott and Lynn Hannah, Ben Hsu, Dale and Dollie Latimer, Daniel Lipkie, Marilyn Nelson, Judie and Tim O'Brien, Mark Sidell, and City Council Member Shawn Whitney were in attendance. City Staff included Interim City Manager Mike Caldwell, Police Chief Jeff Chen, Sergeant John Kane and Emergency Preparedness Coordinator Kris Finnigan. Communications Chair Humphreys related that the weekly over -the -air network, led by Doug Dicharry and Gary Sultan continued to operate. He explained that this is an opportunity for those with both amateur radios and those with Medina VHF Public Service radios to periodically test their equipment as well as to become familiar with the associated operating protocols. Humphreys pointed out that recent network activity had brought to light the fact that some of the radios tested were not programmed properly, with respect to their operating frequencies. He announced that a Day Wireless technician was testing/repairing those radios beginning at this meeting. He also announced that a DC power supply/battery charger to power the emergency radio equipment and keep battery charged has been purchased by the city and will be installed by the end of May. Humphreys announced that advanced software has recently been released and is currently under test, relative to digital messaging capability. He said that when the associated hardware and software standards are settled, funding for equipment will be requested from the City. He also said that several Communications Committee members continue to participate in the emergency radio communications support group, sponsored by the Bellevue Fire Department — an exceptional emergency communications training resource for the sub -committee members. Fire, Search and Rescue Chair Hedequist spoke to the idea of a CERT Refresher Program, for those who had completed the course last year. He said that he would be sending email to all who had attended, to determine the level of interest for this program. Medical Chair Kropp renewed his request for a 10K generator, specifically for medical needs, to be located at the pool house of Overlake Golf & Country Club. The next Medina Emergency Committee Meeting was set for Wednesday, September 17th, at 4 p.m. The meeting was adjourned at 4:40 p.m. and was followed by a tour of the Mobile Communications Center. A barbeque completed the afternoon. Kris Finnigan, Emergency Preparedness Coordinator ITEM CM-1B MEDINA POLICE DEPARTMENT MONTHLY SUMMARY MAY, 2008 Police Chief Jeffrey Chen FELONY CRIMES Vehicle Prowl (Theft) 2008-001511 05/02/08 E-lert #08-06 8900 block of Groat Point At approximately 11:47 pm on 05/01/08, one vehicle parked in a driveway, unlocked, was entered and a small amount of personal items were taken. A second vehicle, with a laptop computer visible on the passenger seat, was locked and the passenger window was shattered out. Medina officers processed the vehicle for fingerprints and were sent to the crime lab for processing. Total estimated damage was $200 with a $1000 loss. Burglary 2008-001845 300 block of Overlake Drive E E-lert #08-08 05/26/08 Medina Detectives are currently investigating a residential burglary that occurred between Thursday May 22nd and Monday May 26d'. Person(s) unknown entered a residence in the 300 block of Overlake Drive East while the homeowner was away. The suspect(s) smashed a small window panel in the front door, then reached through to unlock the door and enter the home. The amount of loss is unknown at this time pending the homeowner's inventory of his belongings. MISDEMEANOR CRIMES Vehicle Prowl (Theft) 2008-001515 E-lert #08-06 900 block of 86d' Ave NE 05/02/08 Between 11:30 pm on 05/01/08 and 8:30 am on 05/02/08, two vehicles that were unlocked parked in a driveway were entered. A backpack containing a wallet and an IPOD were taken. Total estimated loss: $230 Theft (Mail) 2008-001517 05/02/08 3000 block of Evergreen Point Rd Medina officer responded to a report of a mail theft that occurred between 7:00 pm on 05/01/08 and 8:41 am on 05/02/08. The victim discovered the mailbox opened and no mail was in it. Medina officer advised the victim to contact the bank and credit card companies. Vehicle Prowl 2008-001519 E-lert #08-06 8600 block of NE 6"' St 05/02/08 Between 9:00 pm on 05/01/08 and 8:30 am on 05/02/08, two vehicles that were unlocked parked in the driveway were entered. Contents were disturbed, but nothing was reportedly taken. ITEM CM-1B Malicious Mischief 2008-001547 05/03/08 2200 block of 78th Ave NE At approximately 6:00 pm a real estate agent discovered his sign had been torn down and a portion of it removed. This is the second time it occurred at this same location. Total estimated loss: $150 Vehicle Prowl 2008-001694 05/14/08 3300 block of 78th PI NE Between 8:00 pm on 05/13/08 and 6:15 am on 05/14/08, unknown person(S) entered an unlocked vehicle and rummaged through the contents, but nothing was taken. Assault (Simple) Domestic 2008-001839 05/26/08 3400 block of Evergreen Point Rd Medina officers responded to a report of a domestic disturbance involving two domestic parties. Officers were compelled to make a domestic violence arrest as a physical assault occurred at the residence. Assault (Simple) Domestic 2008-001897 05/29/08 7800 block of NE 8th St Medina officer received a phone call from one of the parties of a domestic dispute that occurred a few weeks ago. The party claimed minor injury occurred. Further investigation is pending. MISCELIANEOIIS Domestic (Verbal) 2008-0001488 05/01/08 900 block of 82nd Ave NE Medina officers responded to a report of a verbal domestic between two occupants at the residence. It was quickly determined no crime had occurred. Civil Dispute 2008-0001806 05/23/08 800 block of 84th Ave NE Medina residents came to the Medina police station to report several people were on their property cutting down their trees. The property owner was advised it is a civil matter and no crime had occurred. ITEM CM-1B HUNTS POINT MONTHLY SUMMARY MAY, 2008 FIi',I,ONY CRIMES No significant felony incidents occurred during the month of May. MISDEMEANOR CRIMES No significant misdemeanor incidents occurred during the month of May. OTHER Animal 2008-001534 05/02/08 8500 block of Hunts Point Lane At approximately 6:30 pm, Medina officer responded to a report of an animal complaint. The reporting party said a dog was not being controlled by its owner and was aggressive with his children. The Medina officer contacted the owner and agreed to have it under control in the future. ITEM CM-1B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police 41 Monthly Activity Report City of Medina 2008 FelonyCrimes May YTD YTD Year End 2008 2008 2007 2007 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 1 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 1 6 4 8 Drug Violations 2 6 3 7 Fraud (ID Theft) 0 7 3 11 Vehicle Prowl 1 3 1 13 Theft (over $250) 0 0 7 13 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 5 1 4 Poss Stolen Property 0 0 2 5 Other 0 0 0 1 "TOTAL 4 27 21 63' Misdeameanor May YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 1 1 1 Malicious Mischief 0 2 5 7 Vehicle Prowl 3 9 4 25 Theft (Under $250) 1 4 10 12 Assault, Domestic Violence 2 2 1 3 Minor in Possession 0 2 12 21 Drug Violations 2 8 10 24 Poss Stolen Property 0 0 3 3 Total 8 28 46 93 ITEM CM-1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Felony Crimes Jan Feb Mar AprMay Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 Burglary (inc Attempt; 0 4 1 0 1 6 Drug Violations 3 1 0 0 2 6 Fraud (ID Theft) 0 6 0 1 0 7 Vehicle Prowl 0 2 0 0 1 3 Theft (over $250) 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 Arson 0 0 0 0 0 0 Auto/Boat Theft 2 0 2 1 0 5 Poss Stolen Property 0 0 0 0 0 0 Other 0 0 0 0 0 0 TOTAL 5 13 ° 3 2 4' 0 0 0 0 0 0 0 27 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 1 0 0 1 Malicious Mischief 0 0 1 1 0 2 Vehicle Prowl 1 3 0 2 3 9 Theft (Under $250) 0 2 0 1 1 4 Assault,Domestic Vio 0 0 0 0 2 2 Minor in Possession 1 0 0 1 0 2 Drug Violations 0 1 2 3 2 8 Poss Stolen Property 0 0 0 0 0 0 Total 2 6 4 8` 8 0 0 0 0 0 0 0 28 ITEM CM-1 B MEDINA POLICE DEPARTMENT 10 Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Traffic May YTD YTD Year End ACCIDENTS 2008 2008 2007 -0 2007 Injury 0 0 2 Non -Injury 0 7 4 11 TOTAL 0 7 4 13 Traffic May YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 5 38 28 68 *Other 16 85 74 179 Total: 21 123 102 247 Traffic May YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 5 35 33 87 Parking 12 42 41 92 **Other 38 210 184 398 Total 55 287 258 577 May YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 99 549 438 1225 May YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 23 180 194 427 False Alarms 26 93 119 313 Assists 47 204 243 629 Suspicious Circumstances 12 74 71 172 Property-Found/Lost 0 2 10 25 Animal Complaints 1 15 14 43 Missing Person 0 2 0 1 Warrant Arrests 7 42 36 114 ***Other 2 6 13 22 Total 118' 618 700 1746 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM CM-1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug: Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 Non -Injury 2 4 1 0 0 7 TOTAL 2 4 1 0 0 0 0 0 0 0 0 0 7 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 11 8 8 6 5 38 Other 23 13 20 13 16 85 Total 34 21 28 19 21 0 0 0 0 0 0 0` 123 Traffic Infractions': Jan Feb ' Mar Apr May Jun Jul Aug` Sep Oct Nov Dec Total Speeding 12 5 1 12 5 35 Parking 7 12 1 10 12 42 Other 57 44 28 43 38 210 Total 76 61 30 65 55 0 0 0 0 0 0 0 287 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total' 114 117 97 ` 122 99 549 Calls for Service Jan' Feb Mar; Apr May Jun Jul Aug, Sep Oct Nov Dec Total House Watch 30 52 42 33 23 180 False Alarms 16 11 24 16 26 93 Assists 46 41 37 33 47 204 Suspicious Circumstances 7 20 21 14 12 74 Property-Found/Lost 2 0 0 0 0 2 Animal Complaints 3 3 3 5 1 15 Missing Person 1 0 0 1 0 2 Warrant Arrests 8 11 9 7 7 42 Other 0 2 0 2 2 6 Total 113 140 136 111 118 0 0 0 0 0 0 0 618 Page 4 ITEM CM-1B MEDINA POLICE DEPARTMENT Townof Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report Town of Hunts Point 2008 Felony Crimes May YTD 'YTD Year End 2008 2008 2007 2007 Burglary 0 0 0 0 Forgery (Identity Theft) 0 1 0 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 1 1 1 Possession Stolen Prop 0 0 1 2 Drug Violation 0 0 1 1 Auto/Boat Theft 0 0 1 2 TOTAL 0 2 4 7 Misdeameanor May YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 0 1 1 Malicious Mischief 0 0 1 1 Vehicle Prowl 0 0 0 1 Theft (Under $250) 0 0 0 0 Possession Stolen Prop 0 1 1 1 Domestic Violence 0 0 1 1 Minor in Possession 0 0 0 1 Drug Violations 2 2 7 15 Total 2 3 11 21 Page 5 ITEM CM-1 B MEDINA POLICE DEPARTMENT Townof Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report .�✓tr,•c Town of Hunts Point 2008 Felony Crimes Jan ` Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 Forgery (Identity) 0 0 1 0 0 1 Vehicle Prowl 0 0 0 0 0 0 Theft (over $250) 0 0 0 1 0 1 Poss Stolen Prop 0 0 0 0 0 0 Drug Violation 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 TOTAL 0 0 1 1 0 0 0 0 0 0 00 2 Misdeameanor Crimes .Ian Feb Mar Apr May Jon Jul Aug Sept Oct Nov _ Dec Total Assault, Simple 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 1 0 1 Domestic Violence 0 0 0 0 0 0 Minor in Possession 0 0 0 0 0 0 Drug Violations 0 0 0 0 2 2 Total 0 0 0 1 2 0 0 0 0 0 0 0 3 Page 6 ITEM CM-1 B MEDINA POLICE DEPARTMENT Town d Jeffrey Chen, Chief'of Police Hunts Point Monthly Activity Report ..tom Hunts Point 2008 Traffic May YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 2 7 10 16 Accidents 0 1 0 2 *Other 5 24 26 58 Total 7 32 36 76 Traffic May YTD YTD Year End INFRACTIONS ' 2008 2008 2007 2007 Speeding 0 0 0 3 Parking 0 2 5 12 **Other 37 124 125 310 Total 37 126 130 325 May YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 32 91 78 240 May YTD YTD Year End CALLS' FOR SERVICE 2008 2008 2007 2007 House Watch 2 13 17 31 False Alarms 7 30 36 77 Assists 4 17 28 63 Suspicious Circumstances 0 12 12 39 Property-Lost/Found 2 2 1 2 Animal Complaints 1 3 3 6 Warrant Arrests 0 8 9 16 ***Other 0 2 2 4 Total 16 87 108 238 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute;Trespass Page 7 ITEM CM-1 B MEDINA POLICE DEPARTMENT Town of � Jeffrey Chen, Chief of Police Hunts Point YEARLY ACTIVITY REPORT HUNTS POINT 2008 Traffic Citations Jan Feb ` Mar Apr May Jun Jul Aug Sep Oct ''Nov Dec Total Driving Under Influence 1 0 4 0 2 7 Accidents 0 0 0 1 0 1. Other 4 4 5 6 5 24 Total ` 5 4 9 7 7 0 0 0 0 0 0 0 32 Traffic Infractions Jan Feb Mar Apr May ;Jun Jul Aug Sep Oct `Nov Dec Total Speeding 0. 0 _0 0 0 0 Parking 1 0 0 1 0 2 Other 14 10 12 51 37 124 Total 15 10 12 52 37 0 0 0 0 0 0 0 126 Warnings Jan Feb Mar ' Apr May -Jun Jul Aug Sep Oct Nov Dec Total Total 5 < 20 6 28 32 91 Calls for Service Jan. Feb Mar Apr ' May Jun Jul Aug Sep Oct Nov Dec Total House Watch 1 2 5 3 2 13 False Alarms 8 4 3 8 7 30 Assists 2 5 4 2 4 1.7 Suspicious Circumstances 3 1 5 3 0 12 Property-Lost/Found 0 0 0 0 2 2 Animal Complaints 1 0 0 1 1 3 Warrant Arrests 0 1 0 7 0 8 Other 1 0 1 0 0 2 Total - 16 13 18 24 16 0 0 0 0 0 0 0 87 *15HOV Page 8 ITEM CM-1 B CITY OF MEDINA POLICE DEPARTMENT Office of the Police Chief 501 Evergreen Point Road, Medina, WA 98039 425.233.6420 www.medilna-wa.gov DATE: June 7, 2008 TO: Mayor and City Council via Mike Caldwell, Interim City Manager FROM: Jeffrey Chen, Police Chief RE: ADDITIONAL POLICE ACTIVITY REPORT FOR THE MONTH OF MAY • DEPARTMENT OF HOMELAND SECURITY (DHS) AUDIT - On May 8, 2008, an audit team from the Washington State Emergency Management Division paid a visit to audit equipment associated with Federal Homeland Security grant acquisitions made by this police department. All equipment was found to be present and accounted for and in excellent working condition. The auditors were impressed by our capabilities to support the greater king County region. • CAR PROWL UPDATE - A foot note to the fourteen car prowls which occurred at the beginning of the month. Thirteen of the cars prowled were unlocked or unsecured thereby giving the intruder(s) easy access. • JAIL COSTS OF $20,000 FOR ONE DETAINEE - The city of Medina Police Department was notified by Kirkland Municipal Court of an exceptional sentence handed down by the Judge to an individual for a Driving While under the Influence (DUI). Extenuating circumstances outside of our control included the outright disrespect of the Judge in the courtroom resulting in a 304 day sentence. Although this arrest was originally made by a Clyde Hill Police Officer in our jurisdiction, our city is responsible for the incarceration/jail costs that will come dose to $20,000, or roughly $65 per day. This detention alone will cause the Medina Police Department's jail budget to go over the 2008 estimated figure. • JUNE 29 H SEAFAIR MARATHON UPDATE - Final meetings to discuss plans and details for the upcoming marathon are underway. The marathon will take place on Sunday morning beginning at lam from UW Husky stadium. The runners and walkers should be dear from our community by 9am. • ST. THOMAS WALKATHON — On an unusually warm day on May 16, 2008 The St. Thomas School held their annual school walkathon at Medina City Park. The Medina Police Department mobile communications center was requested and mobilized as a first aid and cooling center for the participants. There were 3 reported minor injuries which were treated aboard the MCC. The St. Thomas parent population in attendance was appreciative of our participation. • CEO SUMMIT — On May 14, 2008100 of the world's top Chief Executive Officers arrived for an annual function at a local resident's estate. For the sixth year in a row, the Medina Police were visibly present and worked closely with estate representatives to ensure for a secure and safe event. Supplemental Medina Police Activity Report to Council -1 - • COMMUNITY TRAFFIC CONCERNS - By request through the Medina Police Department, 425- 233-6420 or ichen(a)medina-wa.gov, residents can request the temporary placement of a radar speed trailer that can help deter speeders who might otherwise disregard the 25-mile per hour (MPH) posted speed limit. (ONLY 20 MPH in the SCHOOL ZONE) In addition to this education period, our officers will be aggressively monitoring our local streets for violations of speed and citing as appropriate. Please remember, this is for the safety of the children and pedestrians. The Medina Police Department would like to recognize the many citizens who regularly obey the 25 MPH speed limit. • OUTSTANDING COURT FINES - The Medina Police Department has learned through the Kirkland Municipal Court that we have $547,000 in unpaid fines (both criminal and traffic) that are currently in collections. Although efforts to collect will continue, the likelihood of recovering the vast amount of these fines is small due to the indigent status of the people owing. • PERSONNEL CHANGES - Officer James Marshall has accepted a specialized position with the East Wenatchee Police Department. His last date of service with Medina will be June 6, 2008. Although he was only with our agency for 14 months, Officer Marshall performed at a high level and served the citizens of Medina well. Please join me in wishing him well. One of our highest priorities is to continue working closely with the Civil Service Examiner to identify and process qualified applicants into our hiring pool. We currently have one police officer vacancy and are in the final stages of a background investigation to verify the suitability of a perspective candidate. With the departure of Officer Marshall, this will create another vacancy. It has been widely publicized over the past several years of the significant challenges facing law enforcement in general to attract and retain qualified police officers. • PUBLIC SAFETY ENHANCED CAMERA SYSTEM - Securfocus, the city's hired consultants, continue to work with Vigilant Video to purchase and acquire hardware for the first phase build out of the project. We are now struggling through the bidding and purchasing process so we are in compliance with State law. An RFP (request for proposal) has been written for city installation of the poles with power connection and will then need to be reviewed by our city attorney. We expect these next critical steps to occur over the next month. We are still on target for the placement of cameras before the end of the year. • LOCAL ELEMENTARY SCHOOL YEAR END FUNCTIONS - The Police Department has been requested to actively participate in St. Thomas, Three Points and Medina Elementary Schools' year end field day function on June 12m, 13'h and 1 e. Supplemental Medina Police Activity Report to Council - 2 - Sunday • June 29, 2008 Start Times • Full Marathon -7:00 a.m. • Half Marathon Run - 7:00 a.m. • Marathon Team Relay- 7:00 a.m. • Half Marathon Walk - 7:05 a.m. Mile Markers Shared Marker 0 Full Marathon t ! Relay Exchange ♦ Aid Station W Course Viewing [aEnergy Zone ' Talking Rain water and sport drink available at all Aid Stations SATTL North & Southbound Lane 6:15 AM - 7:25 AM -520 Eastbound Lanes Onl 6:45 AM - 9:00 AM & Eastbound Lanes -South 7:20 AM - 9:45 AM Southbound Lanes N 7:35 AM -10:00 AM EXPECTED STREET CLOSURE TIMES s -One Southbound Lane on Bellevue Way 7:55 AM - 11:00 AM Y ®East& Northbound Lanes 8:05 AM - 9:35 AM —North & Eastbound Lanes 8:10 AM - 10:25 AM s rvE9S NEBSI' North, West & Southbound Lanes 8:30 AM - 11:05 AM Southbound Lanes 8:50 AM - 12:15 PM Southbound Lanes 8:00AM-1:00PM ITEM CM-1 B DATE: May 21, 2008 TO: Jeff Chen, Chief of Police; Mark Weinberg, City Manager FROM: Linda Crum, Records Manager SUBJECT: Second "Shredder Day" Event On May 17, 2008, the second "Shredder Day" event occurred at the Medina Park, and it was another great success for the City of Medina. "Shredder Day" gave an opportunity for all residents of Medina and Town of Hunts Point to shred documents that have personal information safely and efficiently. Data Base Records Destruction Service of Kirkland generously donated their truck and driver for the 5-1/2 hour event at no cost to the City of Medina. The total cost to Data Base Records Destruction Service was over $600, which is for fuel for the truck and the driver's time. Due to the popularity of the shredder service in surrounding cities, and the increase in fuel costs, Data Base will have to charge a minimum of $250 for future events. There were over 150 residents participated in "Shredder Day", and over 4,000 pounds of shredding was collected. Throughout the day from 9:30 am to 3:30 pm, several residents would drive up every five minutes with several boxes and bags of old documents for destruction. One resident had ten paper lawn bags full of documents and remarked, "I missed Shredder Day last time; thank goodness you're here!" Another resident showed up with over 30 boxes of documents that he inherited from his father's estate and said it would take him years to destroy. Most of the residents that participated were seniors and some claimed they had documents as far back as 10 to 20 years stored in their homes, not knowing how to depose them. Tax records, bank statements from parents' estates that were over 20 years old are now recycled to become egg cartons, apple crates, and recycled paper. Several comments throughout the day were, "This is so cool!" "What a great idea", "What a great service", "What a relief, it feels so free to let go", "Please do this again". All residents are looking forward to the next "Shredder Day", which is planned for November, 2008. ,,� j� e ft% �2.-��2. c. ti r � +' r /' ' e Jj ' i� � / s +' i i � �, ' � � 1 I,./ f r. ITEM CM-1C 'Aw, CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina wapov MEMORANDUM DATE: June 9, 2008 TO: Mayor and City Council FROM: Robert J. Grumbach, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap. The May 27 meeting had a public hearing for the Cascade Trust's site plan review and construction mitigation plan at 923 Evergreen Point Road. The request was to demolish an existing 3,815 square foot garden cottage home, reconstruct a new 804 square foot garden cottage at a new location on the property, add 3,177 square feet to an existing main house, and other associated improvements. The site plan review and construction mitigation plans were approved with conditions. There was no other business on the agenda. Hearing Examiner Decisions: May 20th had public hearings on the St. Thomas School Conditional Use Permit to install a school sign, and the Bellevue Christian School Special Use. Permit to install an 896 square foot modular classroom for enrichment activities (art and music). The written record was held open until May 301h to allow for additional information to be submitted. Decisions on the permits are expected in June. Land Use Administrative Decisions: Two administrative decisions were issued: Blackbourne Minor Deviation: to add 6 inches to the top of a roof and match an existing nonconforming height. The project is located at 8401 N.E. 7th Street. McCormick Administrative Variance: to exceed lot coverage standards to allow for installation of a bay window. The project is located at 2553 Medina Circle. Land Use Decisions Year to Date: Type of Decision 2008 YTD Variances/ Minor Deviations 7 SEPA 5 Conditional Uses/ Special Uses 1 Shoreline Substantial Developments 0 Lot Line Adjustments 0 Short Subdivisions 0 Site Plan Reviews 1 Wireless Facilities 0 ITEM CM-1 C Land Use Applications Receive in May: Case Number Description of Permit Location 2008-04 Short Subdivision 3313 Evergreen Point Road Building Permits Issued in March: See Attached. Other Items of Interest: Original Grade Determination: Development Services staff has been busy resolving height confirmation problems associated with recent changes in the city's policies regarding original grade. The city council gave staff the authority to modify the city's policies by allowing staff to waive the requirement for a geotechnical determination where there was no conspicuous filling on a site. However, while this appears to be a reasonable approach; in practice it is proving to be problematic. Overall, staff does not have the soils expertise to identify the natural ground elevation of a site. Visual site inspections have been utilized to justify waiving the requirement for a geotechnical determination, but in general this approach does not answer if conspicuous filling may have occurred sometime during the site's history. While there are a few examples where height is clearly not an issue and a waiver makes sense, overall our ability to confirm a structure meets the city's height standards cannot be applied on a consistent basis without an investigation of the soils. As a result, several projects at various stages of construction are being retroactively required to have this done before we sign off on the height confirmation. The policy requiring a geotechnical determination was verified on one project after the measurable height of the structure increased by nearly two feet after a geotechnical determination of original grade was made. ITEM CM-1 C Permit Report April, 2008 2008 2007 Current Current 2008 2007 Month Month YTD YTD Difference Construction Value New Construction 1,429,760 4,984,000 7,634,760 12,730,500 (5,095,740) Permit Renewals 0 0 94,050 2,133,488 (2,039,438) Addition / Alteration 274,000 7,456 2,777,423 877,456 1,899,967 Accessory Structure 0 8,800 908,100 52,600 855,500 Repair / Replace 112,480 7,456 290,986 7,456 283,530 Fence[Wall 45,026 0 539,026 100,000 439,026 Mechanical 85,000 102,000 239,000 300,000 (61,000) Fire Sprinkler 25,473 0 209,922 125,896 84,026 Wireless Comm Facility 0 0 0 0 0 TOTAL VALUE $1,971,739 $5,109,712 $12,693,2671 $16,327,396 $3,634,129 Permits Issued New Construction 1 4 5 11 (6) Permit Renewals 0 0 4 5 (1) Addition / Alteration 2 0 15 8 7 Accessory Structure 0 3 4 9 (5) Fence/Wall 6 0 13 7 6 Demolition 1 6 4 11 (7) Grading/Drainage 2 4 8 11 (3) Tree Mitigation 1 4 3 11 (8) Mechanical 6 8 31 46 (15) Fire Sprinkler 2 0 16 9 7 Reroof 1 2 9 6 3 Repair / Replace 2 1 5 3 2 Right -of -Way Use 9 11 33 46 (13) Construction Mitigation 2 4 8 9 1 TOTAL PERMITS 35 47 158 192 34 Inspections Building 91 ill 406 496 (90) Construction Mitigation 5 3 32 9 23 Grading/Drainage 55 23 237 82 155 Tree Mitigation 7 4 44 17 27 Right -of -Way 22 2 107 29 78 TOTAL INSPECTIONS 180 143 826 633 193 ITEM CM-1D PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: June 2, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: May 2008 Public Works Activity Report 1. The City Council special meeting discussion on May 28, 2008 provided valuable direction to staff for further evaluation and consideration of proposed City Hall renovation/improvement or relocation. Staff will be pursuing the various alternatives for Council evaluation as information is developed. 2. Park Board members have indicated that they would like to be involved and consulted if any expansion is proposed for the existing City Hall building. The Board agrees that work completed on 5-Corners in Medina Park improves the appearance of the park and the entry to the community. There is a consensus that rest of the plantings should be installed first prior to any consideration for a new low accent stone wall. 3. Data from the traffic counters placed on NE 12th east of 84th and Lake Washington Blvd. indicate that the 85th percentile vehicle speeds are between 34 and 37 mph (well above the posted 25 mph speed limit). Drivers appear to be responding to the perceived roadway conditions rather than the posted speed limit. Eastbound traffic peak generally occurs at 2:30 PM, while westbound traffic peak occurs at 5:00 to 5:30 PM. Indicative of school traffic impact versus commuter traffic. The traffic count data is being evaluated for speed enforcement emphasis and potential traffic safety improvements. 4. The existing storm drainage system field work associated with the system mapping is approximately 90% complete, and the computer input is now in progress. The mapping effort is being accomplished as an early stage of compliance with the Department of Ecology Storm Water Management Program development. The crew focused on vegetation management in May, planting four new trees, pruning and trimming street plantings, and mowing Medina Park. 5. The Public Works Crew removed the old wood benches at Medina Beach Park and replaced them with new benches, completed repairs on the irrigation system, and will be installing a new picnic table near the south gravel path entry to the park. The Public Works crew also placed traffic ITEM CM-1D counters on NE 12th east of 84th and Lake Washington Blvd. to track vehicle speeds for possible enforcement and/or other traffic safety considerations. 6. The Medina Beach Park Shoreline Improvement project punch list work was started in April. The new seating bench wood laminated top was installed and trash racks were installed on the circulation culverts that were placed through the jetty. Additional beach sand in the swimming area, touch up painting on the new pier, and other minor items will be completed this month. The Contractor claims for changed conditions and added work has been negotiated and the amount agreed to was reduced from $ 158,000 to $ 56,468. The final project costs with change orders will be presented to the Council at the June 91h Council meeting. 7. The new emergency generator for City Hall will finally be installed this month. The utility service conduit crossings under Evergreen Point Road are accomplished. The rerouting of the overhead lines and reconnection of the power has been completed; telephone, and cable services still need to be rerouted. Natural gas service has been installed. When the backup propane tanks are installed, the emergency generator will be installed and connected to City Hall. g V w i I }I _------- ...... 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