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HomeMy WebLinkAbout07-14-2008 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS JULY 14, 2008 6:00 PM MAYOR MARK NELSON DEPUTY MAYOR JIM LAWRENCE COUNCIL MEMBERS LUCIUS BIGLOW DREW BLAZEY BRETJORDAN BOB RUDOLPH SHAWN WHITNEY CALL TO ORDER ROLL CALL EXECUTIVE SESSION INTERIM CITY MANAGER MIKE CALDWELL CITY ATTORNEY WAYNE TANAKA CITY CLERK RACHELBAKER 600 PM ES-1: The City Council will meet in Executive Session to discuss with legal counsel litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, pursuant to RCW 42.30.110 (1)(i). PLEDGE OF ALLEGIANCE 630 PM APPROVAL OF MEETING AGENDA AWARDS & PRESENTATIONS P-1: Roger Ngouenet, Park Board, Position 6 Roger Ngouenet was appointed by the City Council 1211312004 to serve in Position No. 6 for the remainder of an unexpired term which ended 613012006. Mr. Ngouenet served as Vice Chair from 612006 until 112007 and as Chair from 212007 until 1012007. PUBLIC COMMENTS Persons wishing to address the City Council on agenda items (except public hearings) or non -agenda items related to City business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the City Manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS A. Mayor B. Council C. Staff Medina City Hall •,501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph • 425-454-8490 fx . www.medina-wa.gov CONSENT AGENDA These items will be acted upon as a whole unless called upon by a Council Member. CA-1: Approval of May 12, 2008 City Council Regular Meeting Minutes CA-2: Approval of June 9, 2008 City Council Regular Meeting Minutes CA-3: Approval of June 11, 2008 City Council Special Meeting Minutes CA-4: Approval of June 24, 2008 City Council Special Meeting Minutes CA-5: Approval of June 2008 Checks/Finance Officer's Report: Claim Checks 74114 through 74251, except voided checks 74164, 74166, 74210, and 74232, in the amount of $227,235.08, and Payroll Checks 24584 through 24654 in the amount of $184, 704.40. CA-6: Approval of Budget Amendment D Ordinance Amending Ordinance Number 819, Dated November 13, 2007, the 2008 Budget for the City of Medina, Washington, in the Amount of $367,580.00. CA-7: Public Records Act Ordinance Relating to Public Records; Adopting New Regulations Governing the Disclosure of Public Records; Repealing and Reenacting Chapter 2.48 of the Medina Municipal Code; Providing for Severability; and Establishing an Effective Date. APPOINTMENTS TO BOARDS AND COMMISSIONS A-1: Planning Commission, Position 6 A-2: Park Board, Position 6 A-3: Park Board, Position 7 PRESENTATION P-1: Johnston Architects, PLLC Johnston Architects representatives Marc Pevoto and Cary Westerbeck will present design options for expanding City Hall facility. OTHER BUSINESS OB-1: City Hall Facility Recommendation: Review and discuss facility options. Choose options to display at July 28 Special Meeting and August 5 during Medina Days. OB-2: NE Eighth Street Sidewalk Project Acceptance Recommendation. Accept NE 8r" Street sidewalk improvement project. OB-3: Original Grade for Fences Recommendation: Review memo and draft ordinance addressing problems with using original grade to measure fence/wall height and provide direction to staff. OB-4: Develop Schedule for Special Meeting to Select City Manager Medina City Council July 14, 2008 Page 2 of 3 COUNCIL INITIATIVE CIA: Finance Committee Discussion REPORTS — CITY MANAGER CM-1: City Manager's Monthly Activity Report Recommendation: Receive and File. A. City Manager B. Police Department C. Development Services D. Public Works CM-2: Agenda Calendar ADJOURNMENT Next Special Meetings: .t30 PM 1. Tuesday, July 15; 5:30 — 7:00 pm A community reception to meet city manager candidates will be held in the Multi -Purpose Room at Three Points Elementary School, 7800 NE 28t' Street, Medina. All Medina residents are invited to attend. 2. Wednesday, July 16; 8:00 am — 3:00 pm The City Council will convene in Executive Session to review applicant qualifications and conduct candidate interviews for the position of city manager, pursuant to RC 42.30.110 (1)(g). 3. Monday, July 28, 6:30 pm — 8:00 pm The City Council will hold a Special Meeting to discuss City Hall facility options and gain public feedback. 4. Tuesday, August 5; Time TBD City Council Members will staff a booth displaying City Hall facility options during Medina Days at Medina Park and will accept public comment about proposed options. Next Regular Meeting: 1. Monday, August 11; 6:30 pm Medina City Council July 14, 2008 Page 3 of 3 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hal! Council Chambers May 12, 2008, 6:00 pm CALL TO ORDER ITEM CA-1 DRAFT The May 12, 2008 Regular Meeting of the Medina City Council was called to order by Mayor Nelson at 6:12 pm. EXECUTIVE SESSION Council recessed into Executive Session at 6:12 pm for an estimated time of fifteen minutes to discuss six items of litigation, including cases of pending litigation and potential litigation, pursuant to RCW 42.30.110(1)(i). Council Members Biglow, Blazey, Jordan (arrived at 6:25 pm), Lawrence, Nelson, Rudolph, and Whitney; City Manager; City Attorney; and City Clerk were present. Executive Session adjourned at 6:36 pm. No action was taken. Following a recess, the Regular Meeting was called back to order at 6:40 pm ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Robert Rudolph, and Shawn Whitney City Staff Present: Mike Caldwell, Interim City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Robert Grumbach, Director of Development Services; Joe Willis, Director or Public Works; Jan Burdue, Finance Officer; and Rachel Baker, City Clerk Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. APPROVAL OF AGENDA Agenda approved as amended by unanimous consent of the Council at 6:41 pm. The Johnston Architects presentation was reordered to coincide with discussion of "City Hall Facility Expansion and Design Options". The "Lot Coverage for Undersized Lots" discussion was reordered to follow City Hall items. DRAFT PRESENTATION Waldron and Company (6:42 pm) Caldwell introduced Dick Cushing, from Waldron and Company. Mr. Cushing said the advertisement has been placed and calls and letters of interest have been sent to potential candidates. He indicated 25 applications have been received to date and anticipates additional applications will be received toward the recruitment deadline at the end of the month. He projected Council will review a list of candidates in June and interviews will begin in July. Mr. Cushing provided information regarding comparable city manager salary ranges and requested direction from Council. MOTION LAWRENCE AND SECOND JORDAN TO ADOPT CITY MANAGER SALARY RANGE RECOMMENDED BY WALDRON AND COMPANY OF $115,000 TO $130,000. MOTION CARRIED 4-3 BIGLOW, RUDOLPH, WHITNEY OPPOSED AT 7:15 PM. Council elected to hold special meetings on Wednesday, June 11 from 4:00 to 6:00 pm and Tuesday, June 24 from 5:00 to 6:00 pm to review a list of candidates and applications for city manager in executive session. Council directed Caldwell to work with Waldron and Company to schedule dates for candidate interviews and a council work session. Mercer Island Marine Patrol (7:34 pm) Chief Chen introduced Sergeant Keith McDonough and emergency medical technician Eric Derth. McDonough provided an overview of 2007 marine patrol activities. He recommended residents ensure property addresses are affixed to docks to assist in an emergency response and conveyed 16" can be dialed on a boat radio or "911" from any phone to hail assistance. McDonough said the marine patrol can be reached via email or phone at 206-275-7953 for non -emergency situations, such as cigarette boat noise. McDonough said vessel owners must be aware of low water levels during summer months when using the new City dock and he raised concerns pertaining to possible boat damage and sewer overflow line damage during dock use. In response to resident inquiry, Sergeant confirmed the City dock recently removed at Medina Beach Park was previously usable by the Marine Patrol. In response to resident inquiry, McDonough reminded residents of mandatory boaters' education requirement for boaters aged 20 and under during 2008 and, beginning January 1, 2009, for boaters aged 25 and under. He said the marine patrol offers courses during winter months and other public agencies offer courses year-round. He noted course information can be obtained from the Washington State Parks website. In response to resident inquiry, mayor acknowledged it would be appropriate to inform residents of dock limitation in the City newsletter. City Council Minutes May 12, 2008 Page 2 DRAFT PUBLIC COMMENT Mayor opened floor to public comment at 7:51 pm. Resident Michael Higgins requested June agenda item regarding traffic issues on NE 12th Street and 841" Avenue NE. Nelson indicated staff have been working on matter and a report would be made available at the June council meeting. Resident Heija Nunn remarked she made a substantial public records request and questioned one document received as a result of the request, identified as an email dated Friday, June 22, 2007 from looshb@aol.com to staff, Council, and Ross Hunter. Ms. Nunn read document into the record. Biglow shed perspective on document. Resident Katie Phelps reported her dismay in onslaught of continued public records requests and the related disruptions to services and priorities at City Hall. She first questioned why requests are not submitted to one location, then asked when additional staff would be hired to assist with requests, and thirdly, when the City would again approach the attorney general regarding current situation. Caldwell stated staff are exploring options that would provide assistance without violating state statutes. Resident Henry Paulman identified himself as Mr. Hokanson's sidekick. He mentioned that the public records requests have brought considerable consternation to the City and also allowed the City to correct underlying problems. Resident said the price to pay for staff to gather records and provide them in a public manner in an effort to correct problems that exist in City departments, particularly police, is small. Mr. Paulman remarked the City is now ahead since someone has been willing to dig out the information and that it has all been worthwhile. Responding to Whitney, Mr. Paulman voiced that public disclosure is paramount and is part of the governmental system. Fifty-eight year resident Vance Mylroie thanked Council for serving Medina citizens and stressed no one was elected to abstain from voting. He voiced support for Council's approval of a graduated lot bonus proposal plan B for lots smaller than R-16. He said the proposal would allow his lot coverage to increase 3.3 percent (400 square feet) and result in a significant benefit to his future home value. Mr. Mylroie commented that the small accommodation would help a majority of Medina citizens. Mayor closed floor to comment at 8:10 pm. REMARKS AND ANNOUNCEMENTS Mayor announced the City was named Tree City USA for 2007 by the Washington State Department of Natural Resources and thanked Willis and the Public Works Department for their efforts. City Council Minutes May 12, 2008 Page 3 DRAFT Mayor conveyed the four points communities are interested in developing a position statement regarding bridge tolling. He distributed the city of Bellevue's tolling policy and invited Council and citizens to comment via email to him by June 9 regarding Bellevue's policy. Mayor relayed he would bring comments to the next mayors' meeting when a member of the tolling committee will be in attendance. CONSENT AGENDA MOTION JORDAN AND SECOND BIGLOW TO APPROVE CONSENT AGENDA AS PRESENTED, AND MOTION CARRIED 7-0 AT 8:14 PM. • Approval of April 14, 2008 City Council Regular Meeting Minutes • Approval of April 17, 2008 City Council Special Meeting Minutes • Approval of April 2008 Checks/Finance Officer's Report: Claim Checks 73898 through 74010 in the amount of $549,545.73 and Payroll Checks 24447 through 24511 in the amount of $190,807.98. PRESENTATION Johnston Architects — City Hall Facility and Design Options (8: 15 pm) Willis introduced Marc Pevoto and Cary Westerbeck from Johnston Architects. Representatives presented slideshow which included photographs of current City Hall building structural concerns, current as -built drawings, conceptual schematics of a 25- foot and 32-foot expansion, and spreadsheet identifying space needs assessment. Mr. Pevoto answered inquiries from Council. Mayor opened floor to audience participation at 8:47 pm. Resident Daniel Lipkie expressed his concern that the proposal does not provide a 20 to 50 year solution for the City. He suggested the solution only addresses current needs and larger issues need to be addressed, such as if both city and police functions remain together or operate in separate facilities, and the option to alter current City Hall building to house a civic center and move city services to another facility and location. Resident remarked the larger issues should be discussed before the detailed planning is presented. Resident Heija Nunn addressed ADA-accessibility compliance issues and suggested accommodations could be made in other facilities available to the City. Ms. Nunn inquired if facility is captured under essential facility definition. Grumbach explained City Hall does not. Willis replied staff areas do not need to be ADA-compliant, though all public areas must meet ADA-requirements. Mayor announced discussion would continue under City Hall Facility Expansion and Design Options. City Council Minutes May 12, 2008 Page 4 DRAFT OTHER BUSINESS City Hall Facility Expansion and Design Options (9:07 pm) Mayor opened floor to public comment at 9:07 pm. Resident Kristen Edelhertz spoke on behalf of herself and her husband, Paul, and exclaimed that they both are against expansion of City Hall since the option does not consider the value of waterfront property, park quality, or what is best for the community in the long term. She said an expansion would not meet all needs and would not be the best solution for the next 50-plus years. Resident suggested the City purchase property and build a new facility for city services in order to protect park space, community park use, and property values. She voiced support for using current building for future community use and support to begin life and safety repairs to existing structure during the interim. Ms. Edelhertz encouraged Council to review all options and to do what is right for the community. Resident Lynne Witham agreed with points made by Ms. Edelhertz and reported that of all the people she spoke to, no one agreed that expanding City Hall was the best solution. She opined that parks should not be used to expand office space. Ms. Witham suggested Council gather additional community input regarding facility and funding options. Three-year resident Colleen Estrada disclosed one reason she chose to live in Medina was because of the beach park and that she was shocked to learn of expansion. She shared sentiments spoken by Ms. Edelhertz and suggested Council consider a bond measure. Resident Connie Gerlitz said she loves the parks, that she has attended numerous City Council meetings, and that discussions about repairing the current building have continued for a long time. She remarked the City has the money to expand the building into an area occupied only by a rhododendron bush in an area no one uses. Mrs. Gerlitz voiced the Council should move ahead with the expansion plan. Resident Wilma Edmonds proclaimed she is in favor of the parks and agreed with Mrs. Gerlitz's comments. Mrs. Edmonds reported there are four other public beach parks within four miles of City Hall and that no beach park would be sacrificed as a result of the expansion. Resident indicated she has listened to City Hall discussions since at least 2003 and stated it is time to expand it. Resident Kay Dicharry said the 32-foot schematics look much larger compared to the 25-foot area visited during the previous meeting and shared her opinion that the drawings change the whole feel of the building. Resident expressed concern about changing the appearance of the building from the lake and questioned if the second floor of Green Store could be used for City services. Mrs. Dicharry voiced that the Dustin property was purchased in order to expand space in the future to the east of the current building and instead a driveway was installed there. She said she is against expanding the building to the north. City Council Minutes _ May 12, 2008 Page 5 DRAFT Resident Heija Nunn agreed the 32-foot expansion mock-ups dramatically alter the look and feel of the building in relation to the scale of the land. Ms. Nunn referenced Medina's Comprehensive Plan and a resolution passed by park board asking Council to commit to preserving current open space. Resident suggested Council proceed with repair of existing building, move staff to office space in chambers, find another location for Council meetings; then determine what to do with facility development. Ms. Nunn continued to say that at that point then, find another way to house City employees and maintain existing building as a historically preserved structure used to serve the community in a broad way. Resident Paul Edelhertz recognized that the unsafe building needs attention and staff needs must be addressed. He expressed his concern about the decision process and suggested there is energy and ideas in the community that need to be brought forward. Mr. Edelhertz stated he would like to use less valuable land for office space. Mayor closed floor to public comment at 9:30 pm. Motion Jordan and second Blazey to extend meeting twenty minutes. Motion carried 4-1-2 (Lawrence opposed, Biglow and Rudolph abstained) at 9:31 pm. Council discussion followed. Council agreed to hold a special meeting on Wednesday, May 28, at 6:30 pm to discuss City Hall facility strategies and goals. Motion and second to extend meeting eight minutes and motion carried 6-1 (Biglow opposed) at 9:50 pm. Active Military Duty Salary for City Staff (9:50 pm) Caldwell presented item and council discussion followed. MOTION LAWRENCE AND SECOND JORDAN TO CONFIRM THAT THE CITY COUNCIL INTENDED TO CONTINUE TO PAY THE DIFFERENCE IN OFFICER RAMIREZ'S CITY SALARY AND WHAT HE WAS EARNING ON ACTIVE MILITARY DUTY DURING HIS TOUR IN IRAQ AND RATIFY ALL PRIOR ACTIONS TAKEN IN THIS REGARD BY CITY STAFF. MOTION CARRIED 7-0 AT 9:57 PM Council Audit Committee (9:57 pm) Whitney introduced item and volunteered for committee. MOTION WHITNEY AND SECOND LAWRENCE TO APPOINT WHITNEY TO COUNCIL AUDIT COMMITTEE AND MOTION CARRIED 7-0 AT 9:57 PM. Lot Coverage for Undersized Lots (9:58 pm) Resident Mike Burke questioned when Council would discuss item as there are people in the community that have purchased property and are ready to develop, but are waiting for Council's decision in the matter. City Council Minutes May 12, 2008 Page 6 DRAFT Mayor conveyed item would be placed on June 9 meeting agenda. City Manager's Monthly Activity Report A. Police Department B. Development Services C. Public Works D. City Manager Reports received and filed. Agenda Calendar Six -Year CIP/TIP, Lot Coverage for Undersized Lots, and Planning Commission 2008 Work Plan moved to June 9 meeting agenda. ADJOURNMENT MOTION LAWRENCE AND SECOND JORDAN TO ADJOURN THE MAY 12, 2008 CITY COUNCIL MEETING. MOTION CARRIED 7-0 AT 10:01 PM. The May 12, 2008, Regular Meeting of the Medina City Council adjourned at 10:01 pm. The Council will hold a Special Meeting, Wednesday, May 28, 2008 at 6:30 pm. The next Regular Meeting of the Medina City Council is scheduled to be held Monday, June 9, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes May 12, 2008 Page 7 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers June 9, 2008; 6:30 pm CALL TO ORDER ITEM CA-2 DRAFT The June 9, 2008 Regular Meeting of the Medina City Council was called to order by Mayor Nelson at 6:37 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, and Shawn Whitney Council Members Absent: Bob Rudolph (excused) City Staff Present: Mike Caldwell, Interim City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Robert Grumbach, Director of Development Services; Joe Willis, Director or Public Works; and Rachel Baker, City Clerk Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. APPROVAL OF AGENDA Council switched order of other business items one and two and agenda was approved as amended. PUBLIC COMMENT Mayor opened floor to public comment at 6:41 pm. Resident Henry Paulman requested the words "open government" be added to the May 12, 2008 minutes to reflect remarks he made during the public comment period. Mr. Paulman complimented Council on formation of audit committee. The May 12, 2008 minutes were pulled from the consent agenda and the City Clerk was directed to review meeting audio, to amend minutes if applicable, and to include minutes on the July 14, 2008 consent agenda. (Note: The May 12, 2008 meeting audio was reviewed and the words "open government" were not detected. The minutes were unchanged and re -submitted to the City Council for approval on July 14, 2008.) Resident Connie Gerlitz requested clarification from the Council regarding public comment period procedure. DRAFT Mayor closed floor to public comment at 6:44 pm. REMARKS AND ANNOUNCEMENTS Mayor pointed out information about tolling along bridge corridor can be accessed from the City's website. He remarked the Council is developing a position statement along with the other Points communities. He welcomed citizen input on matter and suggested residents review the city of Bellevue statement. Mayor said the SR-520 project team would offer a full presentation of the project if there is community interest and stated residents could relay interest to City staff. Council Member Biglow expressed he would like to meet with the City Manager and Information Systems Coordinator to discuss how the Internet could be used to provide information to the community and stated he may like to present a package during the next regular meeting. He explained he would like to improve communications to residents and perhaps offer surveys to important questions. Council Member Whitney announced she reviewed all warrants for the month of May and documented every receipt and signature. She said an audit committee and finance committee are different and suggested Council direction is needed to reformat the audit committee, to determine whether other Council Members would be involved, and to identify committee tasks. Mayor stated the item could be placed on the next regular meeting agenda for discussion. Caldwell provided a city manager recruitment status and asked if Council Members would be able to move next special meeting time from 4:00 pm to 3:00 pm. Following discussion, the meeting time remained unchanged. CONSENT AGENDA MOTION JORDAN AND SECOND LAWRENCE TO APPROVE CONSENT AGENDA AS MODIFIED, AND MOTION CARRIED 6-0 AT 6:55 PM. May 28, 2008 Special Meeting Minutes Approval of May 2008 Checks/Finance Officer's Report: Claim Checks 74011 through 74113 in the amount of $175,183.77 and Payroll Checks 24512 through 24583 in the amount of $200,306.26 of Resolution Identifying Burden to Maintain Index of Public Records The May 12, 2008 minutes were pulled from the consent agenda and will ,be included on the July 14, 2008 consent agenda. City Council Minutes June 9, 2008 Page 2 DRAFT OTHER BUSINESS Planning Commission 2008 Work Plan (6:55 pm) Grumbach summarized proposal and answered Council inquiries. Planning Commission Chair, Judie O'Brien was present and also responded to inquiries. Council discussion included suggestion to review municipal code in order to identify areas in need of clarification. MOTION JORDAN AND SECOND BIGLOW TO ADOPT PROPOSED 2008 PLANNING COMMISSION WORK PLAN WITH THE FOLLOWING ADDITION: PLANNING COMMISSION TO REVIEW STAFF REPORT ON CODE PROCEDURAL ISSUES IDENTIFIED BY STAFF AND TO PROVIDE TO CITY COUNCIL ITS INPUT ALONGSIDE STAFF'S. MOTION CARRIED 6-0 AT 7:10 PM Lot Coverage for Undersized Lots (7:10 pm) Grumbach summarized report and answered questions from the Council. Council discussed proposal. Grumbach conveyed an analysis will be included in next staff report. Council directed Planning Commission to move forward on proposal, produce an ordinance and hold a public hearing. Council requested a public hearing on matter during its August 11 regular meeting. MOTION JORDAN AND SECOND BLAZEY TO DIRECT STAFF TO PREPARE A REPORT ON TOPIC TO PRESENT TO THE PLANNING COMMISSION DURING ITS JUNE 24, 2008 MEETING WITH GOAL TO DIRECT PLANNING COMMISSION TO HOLD A PUBLIC HEARING ON PROPOSED ORDINANCE DURING ITS JULY 22 MEETING AND TO PROVIDE ITS RECOMMENDATION TO COUNCIL AUGUST 11 FOLLOWING THE PUBLIC HEARING. MOTION CARRIED 5-1 (LAWRENCE OPPOSED) AT 7:43 PM. PUBLIC HEARING Six -Year CIP/TIP (2009-2014) (7:43 pm) Willis summarized report and answered Council inquiries. Mayor opened floor to public comment at 7:54 pm. No comments were presented. City Council Minutes June 9, 2008 Page 3 RA - OTHER BUSINESS Six -Year CIP/TIP (2009-2014) (7:55 pm) MOTION WHITNEY AND SECOND BLAZEY TO APPROVE SIX -YEAR CIP AND TIP FOR 2009-2014 AS PRESENTED AND MOTION CARRIED 6-0 AT 7:55 PM. Medina Beach Shoreline Restoration Project Change Order (7:56 pm) Willis summarized project and provided status. He answered questions from the Council. Council discussed matter. MOTION LAWRENCE AND SECOND BLAZEY TO APPROVE CHANGE ORDER REQUESTED FOR THE MEDINA BEACH PARK IN THE AMOUNT OF $99,463.50. MOTION CARRIED 6-0 AT 8:09 PM. Council Personnel Committee (8:09 pm) Mayor designated Council Members Rudolph and Whitney as members of the Council Personnel Committee. Council decided that if the chairs of the Planning Commission or Park Board occupy expiring positions, the ex-officio position on the personnel committee would default to the vice chair. Schedule Facility Expansion Community Open House Dates (8:11 pm) Council elected to hold a special meeting on Monday, July 28 at 6:30 pm to allow for staff presentation, for Council discussion of proposals, and to gain public feedback. Council decided to have facility expansion information and visuals displayed August 5 during Medina Days' Concert in the Park at Medina Park. Meeting recessed for a break at 8:27 pm and reconvened at 8:33 pm. Caldwell requested clarification regarding City Hall strategies. Council agreed to add word "attempt" to strategy four pertaining to development of a plan to develop additional park space; accepted strategy three as written; and added strategy, "New facilities will respect existing character of Medina". COUNCIL INITIATIVE Study Session Calendar (8:44 pm) Following discussion Jordan tabled motion to reintroduce study sessions until August 11. City Council Minutes June 9, 2008 Page 4 r AA City Manager's Monthly Activity Report (8:48 pm) A. Police Department B. Development Services C. Public Works D. City Manager Staff responded to questions from Council. Reports received and filed. In response to discussion regarding development services report, resident commented that the geotech report requirement is not too much to ask for. He said the cost was $500 and took only two weeks. Agenda Calendar A team building retreat for Council facilitated by Waldron and Company will take place on June 24 following its special meeting scheduled for 4:00 pm. A community reception will be held to meet final city manager candidates on July 15 and Council will hold final interviews for the city manager position on July 16. Council will review and approve City Hall case studies on July 14 prior to presentations scheduled for July 28. Council will discuss and provide direction to staff regarding City Hall project, hold a public hearing on topic of lot coverage for undersized lots, and consider reinstatement of study sessions on August 11. ADJOURNMENT MOTION BLAZEY AND SECOND JORDAN TO ADJOURN THE JUNE 9, 2008 CITY COUNCIL MEETING. MOTION CARRIED 6-0 AT 9:09 PM. The June 9, 2008, Regular Meeting of the Medina City Council adjourned at 9:09 pm. The Council will hold Special Meetings, Wednesday, June 11, 2008 at 4:00 pm; and Tuesday, June 24, 2008 at 4:00 pm. The next Regular Meeting of the Medina City Council is scheduled to be held Monday, July 14, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes June 9, 2008 Page 5 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES Medina City Hall Council Chambers June 11, 2008; 4:00 pm CALL TO ORDER ITEM CA-3 DRAFT The June 11, 2008 Special Meeting of the Medina City Council was called to order by Mayor Nelson at 4:10 pm. ROLL CALL Council Members Present: Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Bob Rudolph, and Shawn Whitney Council Members Absent: Lucius Biglow (excused) City Staff Present: Mike Caldwell, Interim City Manager; and Dick Cushing, Waldron and Company EXECUTIVE SESSION The City Council met in Executive Session to discuss and review confidential candidate applications for the position of city manager, pursuant to RCW 42.30.110 (1)(g). Council Members Blazey, Jordan, Lawrence, Nelson, Rudolph and Whitney; Interim City Manager Mike Caldwell and Dick Cushing were present. Executive Session adjourned at 6:15 pm. No formal action was taken. Waldron will proceed with recruitment based on Council discussion. ADJOURNMENT THE JUNE 11, 2008 SPECIAL MEETING OF THE MEDINA CITY COUNCIL ADJOURNED BY UNANIMOUS CONSENT AT 5:18 PM. The June 11, 2008, Special Meeting of the Medina City Council adjourned at 5:18 pm. The Council will hold a Special Meeting Tuesday, June 24, 2008 at 4:00 pm. The next Regular Meeting of the Medina City Council is scheduled to be held Monday, July 14, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk MEDINA CITY COUNCIL SPECIAL MEETING MINUTES June 24, 2008; 4:00 pm CALL TO ORDER ITEM CA-4 DRAFT The June 24, 2008 Special Meeting of the Medina City Council was called to order by Mayor Nelson at 4:12 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Bob Rudolph, and Shawn Whitney City Staff Present: Mike Caldwell, Interim City Manager; and Dick Cushing, Waldron and Company EXECUTIVE SESSION The City Council met in Executive Session at Medina City Hall to discuss and review confidential candidate applications for the position of city manager, pursuant to RCW 42.30.110 (1)(g). All Council Members, Mike Caldwell and Dick Cushing were present. Executive Session adjourned at 6:15 pm. No formal action was taken. Waldron will proceed with recruitment based on Council discussion. OTHER BUSINES The City Council reconvened at 6:25 in the library of Medina Elementary School. All Council Members, Mike Caldwell, and Dick Cushing were present. Mr. Cushing facilitated a team building retreat for Council Members. ADJOURNMENT The June 24, 2008 Special Meeting of the Medina City Council adjourned by unanimous consent at 8:30 pm. The next Regular Meeting of the Medina City Council is scheduled to be held Monday, July 14, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk ITEM CA-5 CITY OF MEDINA Memorandum DATE: July 14, 2008 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — June 2008 General Fund Revenues Local Retail Sales and Use Tax — $1,005,413 year to date or 108% of the entire 2008 Budget amount has been received. Criminal Justice Funding - $7,555 above the projected budget amount for this time of year. Building Permits - $112,200 below the projected budget amount for this time of year. M C1 M M M O A U N O M M N N N m 3 en W A h 69 � O ID N *� a Cd 64 y v '/1 ai V' 1 '/1 N ik w 5g 69 O N �S tl Er 6v u= n O O - r+l G1 m O G� vl O� ^y� TI O N M (��t M d 0 o A y M D N h N � y Fn 69 64 00 p � M N ti ry m M �2 O N c M M N N o 10 r o r t r A � H 3 AQ 21 21 Vi 69 A � `ri z A O w cn W d O CY O 0 W to � F V 4 F O. ti s17H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT Stme 30, 200S M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes Doi 000 000 311 10 00 01 Gen$l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 85 00 00 Special Event Permits 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES S. PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed1l Grant -Homeland See I 001 000 000 331 17 20 12 Fed'1 Grant -Homeland Sec II 001 000 000 334 01 10 00 State Grant-Crim Just Training 001 000 000 334 01 80 00 State Grant-Military-FEMA 2006 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 334 06 99 00 State Grant -KC -Emergency Mgmt 001 000 000 336 06 21 00 MVET-Criminal Justice-Pop- 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 D6 51 00 DUI/Other Criminal Justice 001 DOD 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 OD 00 Hunts Point Police Contract 001 000 000 339 21 00 20 NCIA-Lexipol 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 367 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 00 Confiscated -Drug Seizure 001 000 000 369 30 00 10 Confiscated Property -Auction 001 000 000 369 91 00 00 Petty Cash - Overage/Shortages PAGE 1 Y.T.D_ 8 OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 16,175.88 1,148,899.31 2,191,253.00 52.43 1,042,353.69 692.91- 807.94- .00 .00 807.94 88,956.29 1,005,412.21 925,000.00 108.69 80,413.21- 5,238.30 35,055.40 55,000-00 63.74 19,944.60 109,677.56 2,188,559.98 3,171,253.00 69.01 982,693.02 69,651.45 337,798.67 900,000-00 37.53 562,201.33 170.00 574.00 1,000.00 57,40 426.00 50.00 50.00 .00 .00 50.00- 88.00 817.95 500.00 163,59 317.95- 69,959.45 339,240.62 901,500.00 37.63 562,259.38 13,861.32 16,585.79 16,800.00 98.72 214.22 2,?24.46 2,724.46 .00 -00 2,724.46- .00 41,760.98 .Do .00 41,760.98- .00 34,285.03 .00 .00 34,285.03- .00 .00 2,500-00 .00 2,500-00 16,585.78- .00 .00 .00 .00 _00 500.00 1,000.00 50.00 500.00 .00 1,142.13 2,200-00 51.92 1,057.87 .00 267.26 645.00 41,44 377.74 .00 7,107.70 13,865.00 51.26 6,757.30 4,982.27 10,039.26 22,500.00 44.62 12,460.74 62,481,50 124,963-00 250,000.00 49.99 125,037.00 .00 .00 2,000.00 -00 2,000-00 5,512-24 5,S12.24 500.00 1,102,45 5,012.24- 72,976.01 244,867.84 312,010.00 78.49 67,122.16 775.00 6,636.20 20,000.00 33.1B 13,363.80 30.00 IDD.00 1,000.00 10-00 900.00 _00 '00 100.00 .00 100.00 ,00 .00 1,500.OD -00 1,500.00 805.00 6,736.20 22,600.00 29.81 15,963.a0 .00 55,277.71 120,000-00 46.06 64,722.29 .00 55,277.71 120,000.00 46.06 64,722.29 12,390.44 97,890.44 225,000.00 43.51 127,109.56 705.91 3,648.70 3,500.00 104.25 148.70- .00 3,085.00 2,500.00 123.40 585.00- .00 3,964.58 200.00 1,982.29 3,764.58- .00 283.62 .00 .00 283.62- .00 4.23 .00 .00 4.23- City of Medina MONTHLY REVENUE REPORT June 30, 2008 PACE 2 M.T.D. Y.T.D. OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 90 00 00 Other 180.00 11,086.24 18,000.00 61.59 6,913.76 001 000 000 369 90 00 05 Other-Cd-s 1.00 6-00 .00 .Oa 6.00- 001 000 000 369 90 00 10 Other -Copies 135.19 710.15 .00 .00 710.15- 001 000 000 369 90 00 15 Other -Fingerprinting 18.00 54.00 -00 .00 54.00- 001 000 000 369 90 00 35 Other -Notary 40.00 152.00 .00 .00 152.00- 001 000 000 369 90 00 40 Other -Postage 911-42 1,138.73 .OD .00 1,188.73- 001 000 000 369 90 00 45 Other -Reports .00 40.50 .00 .00 40.50- TOTAL MISCELLANEOUS REVENUES 14,381.96 122,114.19 249,200.00 49.00 127,085-81 NONRBVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 -00 225,000.00 .00 225,000.00 001 000 000 389 00 00 10 Attorney .00 4.50 .00 .00 4.50- 001 000 000 389 00 00 20 Building Inspector 1,400.75 3,838.25 .00 .DO 3,838.25- 001 000 000 389 00 00 30 Building Official 8,032.19 26,543.27 .00 .00 26,543.27- 001 000 000 389 00 DO 50 Engineer 26,660.74 103,612.17 .00 .00 103,612.17- 001 000 000 389 00 00 60 Landscape Architect 4,999.18 16,059.66 .00 .00 16,059.86- 001 000 000 389 00 00 70 Planner 8,44B_11 21,065.65 .00 .00 21,065.65- TOTAL NONREVENUES 49,540.97 171,123.70 225,000.00 76.05 53,876.30 TOTAL GENERAL FUND 317,340.95 3,127,940.24 5,001,563.00 62.54 1,873,622-76 s17H City of Medina MONTHLY EXPENDITURE REPORT June 30, 2r008 PAGE M.T.D. Y.T.D. 4 OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 OD0 000 511 60 41 00 Professional Services .00 .00 5,000.00 .00 5,000.00 001 D00 000 511 60 42 00 Communications -TV System .00 .00 25,000.00 .00 25,000.00 001 000 Goo 511 60 43 00 Travel & Training .00 275.69 2,500.00 11,03 2,224.31 001 000 000 511 60 49 00 Miscellaneous 46.00 232.55 2,000.00 7,75 2,767.45 001 000 000 511 60 49 10 Medina Days .00 .00 7,500.DD .00 7,500.00 001 000 000 511 80 51 00 Elections Serv-Voter Reg Casts .00 8,292.34 6,000.00 138.21 2,292.34- TOTAL LEGISLATIVE SERVICES 46.00 8,a00.5a 49,000.00 17.96 40,199.12 City of Medina MONTHLY EXPENDITURE REPORT Anne 30, 2008 PAGE M-T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE 001 000 000 512 50 41 10 MUNICIPAL COURT Prosecuting Attorney 4,000.00 20,000.00 48,000.00 41.67 28,000.00 001 000 000 512 50 41 20 Public Defender .00 4,930.00 10,000.00 49.30 5,070.00 001 000 000 512 50 41 30 Expert witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 6,250.50 28,751.00 60,000.00 47.92 31,249.00 TOTAL MUNICIPAL COURT 10,250.50 53,681.00 119,000.00 45.11 65,319.00 City of Medina MONTHLY EXPENDITURE REPORT June 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 001 000 000 513 10 21 50 Auto Allowance TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 41 00 Professional Services 001 000 000 513 10 42 00 Communications 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 G00 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 $ OF UNEXPENDED TOTAL BALANCE .00 29,499.75 118,144.00 24.93 88,844.25 .00 29,499-75 118,344.00 24.93 38,844.25 .00 2,815.14 30,025.00 9.38 21,209-86 .00 .00 4,200.00 .00 4,200.00 .00 2,815.14 34,225.00 8.23 31,409.86 .00 .00 500.00 .00 500.00 22,320.00 43,832.43 50,000.00 87.66 6,167.57 28.46 260.09 600.00 43.35 339-91 .00 246.58 2,500.00 9.86 2,253.42 .00 180.34 6,000.00 3.01 5,819-66 .00 1,170.33 500.00 234.07 670-33- 22,348.46 45,689.77 60,100.00 76.02 14,410.23 22,349.46 78,004.66 212,669.00 36-68 134,664.34 City of Medina MONTHLY EXPENDITURE REPORT June 30, 2008 M.T-D_ Y.T.D- EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 46 00 Insurance (WCIA) 001 000 000 514 I0 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 49 10 Miscellaneous 001 000 000 514 10 51 00 Intergvtml Prof Serv--Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 514 10 64 10 Financial Reporting Software TOTAL CAPITAL OUTLAY TOTAL FINANCE ❑EPARTMENT PAGE 4 g OF UNEXPENDED TOTAL BALANCE 5,718.00 34,428.00 68,100.00 50.56 33,672.00 5,738.00 34,428.00 68,100.00 30.56 33,672.00 1,377,08 8,251-08 19,035.00 43.35 10,783-92 1.,377.08 8,251.08 19,035-00 43.35 10,793.92 .00 614-96 3,000.00 20.50 2,385.04 .00 68,235.00 75,000.00 87.48 9,765.00 268.07 383.07 750.00 51.08 366-93 381.95 5,588.84 6,200.00 90.14 611-16 .00 2,218-48 12,000.00 18.49 9,781.52 650.02 77,040.35 99,950.00 77.08 22,909.65 .00 .00 20,000.00 .00 20,000.00 .00 .00 20,000.00 -00 20,000.00 7,765.10 119,719.43 207,085-00 57.81 87,365.57 ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 City of Medina MONTHLY EXPENDITURE REPORT June 30, 2008 DESCRIPTION LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT M.T.D. Y.T.D. EXPENDITURES EXPENDITURES 6,965.21 68,508.59 403.00 403.00 7,368.21 68,911.59 PAGE Ir OF UNEXPENDED APPROPRIATED TOTAL BALANCE 106,750.00 64,18 38,241.41 15,000.00 2.69 14,597.00 121,750.00 56.60 52,B38.41 City of Medina MONTHLY EXPENDITURE REPORT dime 30, 200S M.T.D. Y.T-D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION CENTRAL SERVICES SALARIES & WAGES 001 000 coo 518 10 11 00 Salaries & Wages 001 000 000 SIB 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 IO 41 90 Prof Serv-Imaging 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 no Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 DOD 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 ODD 518 10 48 00 Repairs & Maint-Equipment 001 G00 000 SIB 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter DOI 000 000 SIB 10 49 40 Photocopies 001 ODD ODD 518 10 64 10 PRA/Agenda Manager Software TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 DO Facility Rental 001 000 000 518 30 48 DO Repairs/Mainz-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES 15,913.66 95,488.41 182,395.00 .00 .00 2,500.00 15,913.66 95,4B8.41 184,895.00 4,338.69 26,030.91 62,351.00 4,338.69 26,030,81 62,351.00 1,568.12 5,998.47 23,000-00 1,073-80 1,257.03 .00 .00 2,464.51 .00 2,080.23 12,842.64 30.000.00 197.82 2,088.14 5,500.00 .00 439.10 4,000.00 572.98 3,532.21 11,000.00 .00 .DO 2,000.00 .00 876-20 2,500.00 811.96 10,642.74 32,000.00 127.93 1,163,87 1,500.00 .00 4,000.00 10,000.00 6,432.84 45,304.91 121,500.00 724.24 3,154.64 6,201.00 1.,989-70 7,153.94 18,5GO.00 2,713.94 10,308-56 24,701-00 29,399.13 177,132.71 393,447.00 PAGE 6 $ OF UNEXPENDED TOTAL BALANCE 52.35 86,906.59 .00 2,500.00 51.64 89,406.59 41.75 36,320.19 41.75 36,320.19 26.08 17,001.53 .00 1,257.03- .OD 2,464.51- 42.81. 17,157.26 37.97 3,411.86 10.98 3,560.90 32.11 7,467.79 .00 2,000.00 35.05 1,623.80 33.26 21,357.26 77.59 336.13 40-00 6,000.00 37.29 76,195.09 50.87 3,046.36 38.67 11,346.06 41.73 14,392.42 45.02 216,314.29 City of Medina MONTHLY EXPENDITURE REPORT June 3O, 200S M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION INFORMATION TECHNOLOGY 001 000 000 518 90 31 00 Office & Operating Supplies 001 000 000 518 90 41 50 Technical Services 001 000 000 518 90 48 00 Repairs & Main -Equipment TOTAL INFORMATION TECHNOLOGY INTERGOVERNMENTAL SERVICES 001 000 000 519 90 48 00 Repairs and Maintenance -Bldg ODl 000 000 519 90 49 00 Association of WA Cities ' 001 000 000 519 90 49 01 Puget Sound Regional Council D01 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 08 OMWBE - Office of Minority 001 000 000 519 90 51 20 Puget Sound Clean Air Agency 001 000 000 S19 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou 001 000 000 519 90 51 60 WA St Purchasing & Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES PAGE 7 % OF UNEXPENDED TOTAL BALANCE 736.90 2,425-02 4,770.00 50.84 2,344.98 1,449.79 4,041.70 10,015.00 40.36 5,973.30 154.28 3,049-50 11,540-00 26.43 8,490.50 2,340,97 9,516.22 26,325-00 26.15 16,808.78 4,648,34 4,848-34 .00 .00 4,848.34- .00 1,393.05 1,400.00 99.50 6.95 .00 530.00 450.00 117.78 80.00- .00 2,485.79 15,000.00 16.57 12,514.21 .00 100.00 100.00 100.00 .00 .00 318.00 .00 .00 318-00- .DO 5,364.00 5,021.00 106.83 343.00- .00 343-56 500.00 68.71 156.44 .00 921.33 2,000.00 46.07 1,076.67 .00 .00 500.00 .00 500.00 4,848.34 16,304.07 24,971.00 65.29 81666.93 36,588,44 202,953.00 444,743.00 45.63 241,790.00 ACCOUNT NUMBER DESCRIPTION POLICE DEPARTMENT City of Medina MONTHLY EXPENDITURE REPORT June 30, 2008 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 11 15 Salaries -Military Backfill 001 0G0 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 GOD 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 31 70 Police Radio Equipment 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional. Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 communications (Phone,Pagers) -001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 Goo 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 49 00 Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 41 Lexipol Manuals 001 000 000 521 20 49 60 Crime Prevention[Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 % OF UNEXPENDED TOTAL BALANCE 59,418.26 367,465.22 830,915.00 44.22 463,509.79 .00 9,979-63 43,000.DO 23.21 33,020.37 11,983.31 53,286-44 85,000.00 62.69 31,713.56 .00 13,466.22 25,935.00 51.92 12,468-78 -120.70 686-70 31,900.00 2-15 31,213.30 71,722.27 444,884-21 1,016,810.00 43.75 571,925.79 18,887.09 115,581.01 249,714.00 46.29 134,132.99 3,522.20 21,169.20 46,000.00 46.02 24,830.80 2,665.42 9,135.90 19,500.00 46.85 10,364,10 .00 1,500.00 51000.00 30.00 3,500.00 25,080.71 147,386.11 320,214-00 46.03 172,827.69 709.11 2,341,99 5,500-00 42.62 3,156.01 74,27 972.99 9,950.00 9.78 8,977.01 .00 .00 300.00 .00 300.00 .00 6,409.47 6,000.00 106.82 409.47- .00 .00 29,500.00 .OG 29,500.00 1,889.13 19,408-45 35,000.00 55.45 15,591.55 .00 7,078-00 3,000.00 235.93 4,078.00- 5,672.51 36,212.90 89,250.00 4D.57 53,037.10 1,915.45 11,062-48 13,000.00 85.10 1,937.52 .00 834.00 2,000.00 41.70 1,166.00 1,973.20 6,004.04 31.,000.00 19.37 24,995.96 1,043.59 6,987.51 22,500.00 31.06 15,512.49 .00 .00 1,000-00 .00 1,000.00 209.98 209.98 2,700.00 7.78 2,490.02 402.90 1,221.85 15,000.00 8.15 13,778.15 9B.52 10,42D.99 10,000.00 104.21 420.99- .00 85.54 500.00 17.11 414.46 56.65 2,127.64 1,200.00 177.30 927.64- .00 .00 1,000.00 .00 1,000.00 196.00 2,946.76 2,500.00 117.87 446.76- .00 4,950.00 6,000-OD 82.50 1,050.00 .00 270.89 3,000.00 9.03 2,729.11 .00 .00 500.00 .00 500.00 5,896,29 47,121.68 111,900.00 42.11 64,778.32 City of Medina MONTHLY EXPENDITURE REPORT June 30, 200S M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 15 Dispatch Services-Norcom Trans 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-4ISP 001 000 000 521 20 51 40 Marine Patrol-I4ercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 85 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV. CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment 001 000 000 521 20 64 30 Mobile Traffic Radar Trailer 001 000 000 521 20 64 40 Norcom Technology Share TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT .00 18,735.75 75,000.00 .00 631.99 8,450.00 617.32 3,703.92 7,650.00 .00 660.00 2,640.00 .00 .00 51,000.00 6,750.85 56,549.08 57,000.00 .00 5,250.00 7,500.00 .00 80.69 2,100.00 118.05 4,652.80 46,822.00 7,486.22 90.,264.23 264,1.62.00 .00 298.82 1,000.00 .00 .00 12,000.00 S90.72 12,616.16 44,125.00 590.72 12,914.98 57,125.00 11.6,448.72 778,784.11 1,859,461.00 PAGE 9 'c OF UNEXPENDED TOTAL BALANCE 24.98 S6,264.25 7.48 7,818.01 46.42 3,946.08 25.00 1,980.00 .00 57,000.00 99.21 450.92 70.00 2,250.00 3.84 2,019.31 9.94 42,169.20 34.17 173,897.77 29.88 701.18 .00 12,000.00 28.59 31,506.84 22.61 44,210.02 41.88 1,080,676.89 City of Medina MONTHLY EXPENDITURE REPORT June 30, ZOOS M.T.D. Y_T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT 00 308,680.00 617,360.00 00 308,680.00 617,360.00 OD 308,680.00 617,360.00 PAGE 10 % OF UNEXPENDED TOTAL BALANCE 50-00 308,680.00 50.00 308,680-00 50.00 . 308,600.00 City of Medina MONTHLY EXPENDITURE REPORT June 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Professional Services 001 000 000 525 60 42 00 Communications/Data-Coach 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed-1 Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 It OF UNEXPENDED TOTAL BALANCE 1,694.17 2, 889.71 25, 000.00 11.56 22,110.29 1,694.17 2,889.71 25,000.00 11.56 22,110.29 .00 21,045.00 50,000.00 42.09 28,955-00 633.53 1,700.33 3,200.00 53.14 1,499.67 1,268.63 1,688.30 4,800.00 35,17 3,111.70 1,902.16 24,433.63 58,000.00 42.13 33,566.37 .OD 16,660.38 16,800.00 99.17 139.62 .00 16,660.38 16,800.00 99.17 139.62 3,596.33 43,983.72 99,800.00 44.07 55,816.28 City of Medina MONTHLY EXPENDITURE REPORT June 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED DEVELOPMENT SERVICES DEPT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 550 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Prof Services 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL DEVELOPMENT SERVICES PAGE 13 OF UNEXPENDED TOTAL BALANCE 18,970.38 99,576.74 240,948.00 41.33 141,371.26 18,970.38 99,576.74 240,948-00 41.33 141,371.26 5,287.09 28,559.42 70,547-00 40.48 41,987.58 5,287.09 28,559.42 70,547.00 40.48 41,987.58 .00 188.29 1,200.00 15.69 1,011,71 .00 188.29 1,200.00 15.69 1,011.71 .00 25,972.61 .00 .00 25,972.61- 9,070.34 38,498.54 45,000.00 85.55 6,501.46 4,012.50 14,400.00 11,000.00 130.91 3,400.00- .00 4,571.25 .00 -00 4,571.25- 4,882.63 35,102.60 110,000.00 31.91 74,897.40 18,435.07 132,475.47 160,000.00 82.80 27,524.53 3,506.00 16,132.41 50,000-00 32.26 33,867.59 .00 .00 1,0D0.00 .00 1,000.00 18.00 30.00 5,00D.00 .60 4,970,00 .00 260.00 1,000.00 26.00 740.00 .00 .00 500.00 .00 500.00 29,924.54 267,442.88 383,500.00 69.74 116,057.12 64,182.01 395,767.33 696,195.00 56.85 300,427.61 City of Medina MONTHLY EXPENDITURE REPORT Ame 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 $ OF UNEXPENDED TOTAL BALANCE 957.00 1,027.00 21,000.00 4.89 19,973.00 .00 .00 500.00 .00 500.00 957.00 1,027.00 21,500.00 4.78 20,473.00 133.54 142.99 2,800.00 5.11 2,657.01 _00 163.35 600.00 27.23 436.65 133.54 306.34 3,400.00 9.01 3,093.66 308.23 607.19 800-00 75.90 192.81 308.23 607,19 800-01) 75.90 192.81 .00 .00 200,00 .00 200.00 .00 .00 200.00 .00 200.00 .00 .00 200.00 .00 200.00 .00 .00 600.00 .00 600.00 1,398.77 1,940.53 26,300.00 7.38 24,359.47 City of Medina MONTHLY EXPENDITURE REPORT June 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 Ol Maintenance Supplies 001 000 000 576 80 32 00 vehicle Fuel & tube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous 001 000 DOG 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 05 Viewpoint Park -Stairs 001 000 000 576 80 63 10 Viewpoint Park-Irrigate/Landsc 001 000 000 576 80 63 15 Fairweather Playfield-Recondit 001 000 000 576 80 63 20 Park/Trails-Picnic Table/Bench 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT 14,179.96 87,757.26 202,796.00 .00 84.99 2,500.00 14,779.96 87,842.25 205,296.00 4,145.59 24,845.42 57,000.00 .00 670.68 2,500.00 4,145.59 25,516.10 59,500.00 4,118.75 6,719.47 25,000.00 316.78 556.53 8,000.00 653.58 2,965.86 10,900.00 5,089.11 10,241-86 43,900.00 100.00 5,519.24 37,500.00 346.40 1,187.78 9,000.00 263.22 786.45 2,000-00 285.00 1,842.33 3,500-00 228.02 2,779.25 9,000.00 .00 496.15 61000.00 14.30 710.83 3,000.00 .00 221.58 .00 1,236.94 13,543-61 70,000.00 .00 .00 24,000.00 .00 -00 10,000.00 .00 .00 10,ODO.00 .00 .00 6,000.00 .00 911.51 1,500.00 .00 911.51 51,500.00 25,251.60 138,055.33 430,196.00 PAGE 15 9, OF UNEXPENDED TOTAL BALANCE 43.27 115,038.74 3.40 2,415.01 42.79 117,453.75 43.59 32,154,58 26-B3 1,829.32 42.88 33,983.90 26.88 18,280.53 6.96 7,443.47 27.21 7,934,14 23.33 33,658.14 14.72 31,980.76 13-20 7,812.22 39.32 1,213.55 52.64 1,657.67 30.B8 6,220.75 8.27 5,503.85 23.69 2.289.17 .00 221.58- 19-35 56,456.39 .00 24,000.00 .00 10,000.00 .00 10,000.00 .00 6,000.00 60.77 588.49 1.77 50,586.49 32.09 292,140.67 City of Medina MONTRLY EXPENDITURE REPORT June 30, 200S M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 30 00 Street Fund 001 000 000 597 00 40 00 Reserve Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES PAGE 16 % OF UNEXPENDED TOTAL BALANCE .00 200,000.00 200,000.00 100.00 .00 .00 500,000.00 500,000.00 100.OD .00 .00 700,000.00 700,000.00 100.00 .00 295,244.14 2,899,281.28 5,583,559.00 51.93 2,684,277.72 City of Medina MONTBI,Y EXPENDITURE REPORT June 30, 2OOS M.T_D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT PAGE 17 OP UNEXPENDED TOTAL BALANCE 00 39,686.91 79,48D.00 49.93 39,793-09 00 39,686.91 79,490.00 49.93 39,793.09 00 39,686.91 79,480.00 49.93 39,793.09 City of Medina MONTHLY REVENUE REPORT June 30, : 008 M.T.D. RECEIPTS ACCOUNT NUMBER DESCRIPTION CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 331 06 91 00 Nat'l Pollution Discharge Elim 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS -TOTAL CITY STREET FUND PAGE 4 Y.T.D. $ OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 .00 75,000.00 .00 75,000.00 5,422.85 32,432.79 74,000.00 43.83 41,567.21 5,422.85 32,432.79 149,000.00 21.77 116,567.21 .00 200,000.00 200,000.00 100.00 .00 .00 200,000.00 200,000.00 100.00 .00 5,422-85 232,432.79 349,000.00 66,60 116,567.21 City of Medina MONTHLY EXPENDITURE REPORT Jime •3O, 2008 PAGE 18 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 101 000 000 542 30 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 DO Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 14,779.96 87,757.26 177,836.00 49.35 90,078.74 .00 85.01 .00 .00 85.01- 14,779.96 87,842.27 177,836.00 49.40 89,993.73 4,145.89 24,847.14 51,200.00 48.53 26,352.86 .00 145.40 2,500.00 5.82 2,354.60 4,145-89 24,992.54 53,700.00 46.54 28,707.46 151.59 3,294.75 10,000,00 32.95 6,705.25 .00 .00 1,500.00 .00 I,S00-00 11,849.40 40,874.12 155,000.00 26.37 114,125.88 240.00 309.51 25,000.00 1.24 24,690.49 .00 -00 2,000.00 .00 2,000.00 .00 223.20 2,000.00 11.16 1,776.80 .00 3,983.31 4,000.00 99.58 16-69 2,190.84 2,497.73 40,000.OD 6,24 37,502-27 1,614.36 9,694.24 21,000.00 46.16 11,305.76 .00 9,050.08 6,000.00 150.83 3,050-08- .Do 846.28 1,000.00 84.63 153.72 .00 .00 12,000.00 .00 12,000.00 16,046.19 70,77-1.22 279,500.00 25.32 208,726,78 34,972.04 183,608.03 511,036.00 35-93 327,427.97 City of Medina MONTHLY REVENUE REPORT June 30, 2008 PAGE 5 M.T.D. Y.T.D. % OF REMAINING DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION ACCOUNT NUMBER RESERVE FUND TRANSFERS 102 000 000 397 00 10 00 From General Fund _00 500,000.00 500,000.00 100.00 .00 TOTAL TRANSFERS .00 500,0.00.00 500,O00.00 100.00 -00 TOTAL RESERVES FUND .00 500,000.00 500,000.00 100.00 .00 City of Medina MONTHLY EXPENDITURE REPORT June 30, 200S M.T.D_ Y.T.D. ACCOUNT NUMBER ➢ESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND 00 106,068.15 114,000.00 00 106,068.15 114,000.00 00 106,068.15 1-14,000.00 PAGE 20 OF UNEXPENDED TOTAL BALANCE 93.04 7,931.85 93.04 7,931,85 93.04 7,931.85 City of Medina MONTHLY REVENUE REPORT Jime 30, 200S M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other MonRevenues-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND PAGE 6 Y.T.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 38,928.00 35,000.00 111.22 3,928.00- 00 38,928.00 35,000.00 111.22 3,928.00- 00 38,928.00 35,000.00 111.22 3,928.00- ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 307 000 000 317 35 00 00 Real Estate Excise Tax 2 TOTAL TAXES City of Medina MONTHLY REVENUE REPORT PAGE 8 June 30, 200S M.T.D. Y.T.D. 8 OF REMAINING RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 19,453.77 111,419.70 41.2,500.00 27.01 301,080.30 19,451.77 111,419.70 412,500.00 27.01 301,080.30 39,907.54 222,839.40 825,000.00 27.01 602,160.60 TOTAL CAPITAL PROJECTS FUND 38,907.54 222,839.40 825,000.00 27.01 602,160.60 ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND City of Medina MONTHLY EXPENDITURE REPORT June 30, 2r00S PAGE 22 M.T.D. Y.T.D. % OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 307 000 000 595 30 63 11 Facility Structural Analysis 307 000 000 595 30 63 13 Pub Safety Camera Systems 307 000 000 S95 30 63 14 Viewpoint Park Dock Repair 307 000 000 595 30 63 15 Beach Prk Irrigate/Path Repair 307 000 000 595 30 63 16 Beaach Prk Pond Water Treatmt 307 000 000 595 30 63 17 Park Five Corners Landscaping TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS .00 .00 67,763.92 .00 8,990-73 .00 .00 .00 .00 .00 76,774.65 76,774.65 .00 293,000.00 .00 65,000.00 67,783.92 .00 .00 150,000.00 43,532-59 760,000.00 .00 315,000.00 .00 55,000.00 .00 50,000.00 .00 40,000.00 .00 10,000,00 111,316.51 1,798,000.00 111,316.51 1,798,000.00 .00 293,000.00 .00 65,000.00 .00 61,783.92- .00 150,000.00 5.73 716,467.41 .00 315,000.00 .00 55,000.00 .00 50,000.00 .00 40,000.00 .00 10,000.00 6.19 1,686,683.49 6.19 1,686,683.49 City of Medina MONTHLY REVENUE REPORT June e70, 200S PAGE 10 M.T.D. Y.T.D. OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes .00 5,000-00 .00 .00 5,000.00- 631 000 000 389 00 10 03 Security Dep-Burke, J Michael .QO 5,00000 .00 .00 5,000.00- 631 000 000 389 00 10 05 Security Dep-Brunell, Anne .00 5,000.00 .00 .00 5,000.00- 631 000 000 3B9 00 10 10 Security Dep-Komen .00 5,000.00 5,0Q0.00- 631 000 000 389 00 10 20 Security Dep-Medina Place .00 10,000.00 .00 -00 .00 -00 10,000.00- 631 000 000 389 00 10 22 CMP Bond -St Thomas .00 3,000.00 .00 .00 3,000.00= 631 000 000 3B9 00 11 01 CMP Bond-Dalzell .00 1,500.00 .00 .DO 1,500-00- 631 000 000 389 00 11 02 CMP Bond-Overlake Golf .00 1,500.00 -00 -00 1,500.00- 631 000 000 389 00 11 03 CMP Bond-8105 Overlake-Bond I .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 04 CMP Bond-Kobzar, Alexander .00 1,500.00 -00 .0o 1,500.00- 631 000 000 389 00 11 05 CMP Bond-8105 Overlake-Bond II .00 60,000.00 .00 .00 60,000.00- 631 000 000 389 00 11 06 CMP Bond-Lochwood Lozier Custm .DO 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 07 CMP Bond-Nosrat Majlesy -00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 08 CMP Bond-Overlake Golf&Country .00 25,001.20 .00 .00 25,001.20- 631 000 000 369 00 11 12 CMP Bond-Swindells/Schiro .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 13 CMP Bond-Osterhaus c-1939 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 15 CMP Bond-Valdman, Bert C- .00 1,500.00 .00 .00 11500-00- 631 000 000 389 00 11 16 CMP Bond-Naghini, ➢even .00 1,500.00 .00 .00 1,500.00- 631 000 000 369 00 11 17 CMP Bond-Bakhmet C-1945 .00 1,500-1)0 .00 .00 1,500.00- 631 000 000 389 00 11 18 CMP Bond -Fine Structures .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 19 CMP Bond-Cha£fey, Herb .00 1,500-00 .00 .00 1,500.00- 631 000 000 389 00 11 20 CMP Bond -Carpenter, Colin .00 1,500.00 .00 .00 11500.00- 631 000 000 389 00 11 21 CMP Bond-Mazzuca, Deric .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 22 CMP Bond-Saad, Paul .00 1,500,00 .OD -00 1,500.00- 631 oo0 goo 389 00 11 23 CMP Bond -Fox, David C-2117 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 20 le Park Bench -Tiles .00 2,460.00 .00 .00 2,460.00- 631 000 000 389 12 52 01 NA St -Bldg Code Fee 67.50 387,00 .00 .00 387.00- 631 000 000 389 12 52 03 MIA St -Judicial Info Systems .00 4,201.40 .00 .00 4,201.40- 631 000 000 389 12 52 06 NA St -State Portion .00 22,862.26 .00 .00 22,862.26- 631 000 000 389 12 52 07 NA St -State 30% .00 12,499-78 .00 .00 12,499.78- 631 000 000 389 12 52 08 NA St -Trauma Care .00 1,264.07 .00 .00 1,264.07-- 631 000 000 389 12 52 09 NA St-Lab-Bld/Breath .00 1,334.85 .00 .00 1,334.85- 631 00o 000 389 12 52 12 NR St -State Portion-PSEA 3 .00 452.22 .00 .00 452.22- 631 00o 000 369 12 52 13 MIA St -Auto Theft Prevention .00 1,883.95 .00 .00 1,883.95- 631 000 000 389 12 52 14 WA St --Trauma Brain Injury .00 342.97 .00 .00 342.97- 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$16/21 36.00 306.00 .00 .00 306.00- 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 38.50 269.50 .00 .00 269.50- 631 000 000 389 1.2 52 99 King County -Crime Victims .00 503.19 .00 .00 503.19- TOTAL NON -REVENUES 142.00 192,268.39 .00 .00 192,268-39- TOTAL NON -REVENUE TRUST FUND 142.00 192,268.39 .00 .00 192,268.39- ACCOUNT NUMBER 631 000 000 589 00 10 03 631 000 000 589 00 10 20 631 000 000 589 00 20 15 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 Q00 000 589 12 52 12 631 000 000 589 12 52 13 631 000 000 589 12 52 14 631 000 000 58912 52 88 631 000 000 589 12 52 89 City of Medina MONTHLY EXPENDITURE REPORT dtme 30, 2008 M.T_D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES Security Dep-Burke, J Michael Security Dep-Medina Place Benchmark -Upland Appraisal WA ST-Bldg Code Pee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath WA St -State Portion-PSEA 3 WA St -Auto Theft Protection WA St -Trauma. Brain Injury Dept of Lic-Gun Permit-$18/21. WA St Patrol -Gun -FBI ($24) TOTAL NON -EXPENDITURES PAGE 24 1 OF UNEXPENDED TOTAL BALANCE 5,000.00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000-00- .00 500.00 .00 .00 500.00- .00 216.00 .00 .DO 216.00- .00 1,947.47 .00 .00 1,947.47- .00 10,571.56 .00 .00 10,571.56- .00 5,901,81 .00 .00 5,901.81- -00 592.34 .00 .00 582.34- .00 633.65 .00 .00 633-65- _00 196.02 .00 .00 196.02- .00 756.52 .00 .00 756.52- .00 141.07 .00 .00 141.07- 18.00 252.00 .00 .00 252.00- 19.25 231.00 .00 .00 231.00- 5,037.25 36,929,44 .00 .00 36,929.44- City ofMedina s 17H Claims Check Register June 30, 2008 PAGE I ^'I Check AnROmit VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ,ACCOUNT NUMBER AMOUNT 74114 855.00 350 ACCUNNT/ACCUPC 06/04/08 00/00/00 2524 001 000 000 518 90 41 50 855.00 9 HRS COMPUTER CONSULT INVOICE TOTAL 855.00 74115 30.00 351 ACCURINT 06/04/OB 00/00/00 20080430 001 000 000 521 20 41 00 30.00 MINIMUM COMMITMENT INVOICE TOTAL 30.00 74116 294.73 18404 AT&T MOBILITY 06/04/DB 00/00/00 4/9/08-5/8/08 001 000 000 521 20 42 00 294.73 MOBILE CONNECT INVOICE TOTAL 294.73 74117 167.52 1850 BELLEVUE COMMUNITY COLLEGE 06/04/08 00/00/00 109484 001 000 000 518 10 43 00 167.52 P_aAM GREYTAK-CLASS INVOICE TOTAL 167.52 74118 17.80 IS220 BELLEVUE COPY & REPROGRAPHICS 06/04/08 00/00/00 206876 001 000 000 SIR 10 49 40 7.35 INVOICE TOTAL 7.35 206937 001 000 000 518 10 49 40 10.45 COPIES INVOICE TOTAL 10.45 74119 1,523.20 18322 BRAT WEAR 06/04/08 00/00/00 311821 001 000 000 521 20 22 00 1,523.20 RAMIREZ UNIFORMS INVOICE TOTAL 1,523.20 74120 5,000.00 18459 BURKE, MICHAEL 06/04/08 00/00/00 SECURITY DEPOSIT 631 000 000 589 00 10 03 5,000.00 RELEASE BOND INVOICE TOTAL 5,000.00 74121 653.58 3100 CHEVRON (PW STREETS) 06104/08 00/00/00 52260 001 000 000 576 80 32 00 653.58 PW AUTOMOBILES INVOICE TOTAL 653-58 74122 938.05 3305 CODE PUBLISHING CO. 06/04/08 00/00/00 30661 001 000 000 518 10 41 00 938.05 MUNICIPAL CODE INVOICE TOTAL 938.05 74123 44.00 18275 CRYSTAL AND SIERRA SPRINGS -ADM 06/04/08 00/00/00 0408-ADMIPI A 001 000 000 518 10 31 00 44.00 WATER INVOICE TOTAL 44.00 74124 73.04 18274 CRYSTAL AND SIERRA SPRINGS-PW 06/04/06 00/00/00 0408-PW A 001 000 000 576 80 31 00 36.52 WATER INVOICE TOTAL 36-52 OS08-PW 001 000 000 576 80 31 00 36.52 WATER INVOICE TOTAL 36.52 City of Medina Claims Check Register Jime 30, 2008 PAGE 2 Check ,ice A motmt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74125 45.00 18063 DATA BASE SECURE RECORDS DESTR 06/04/08 00/00/00 31419 001 000 000 $19 10 41 00 45-00 SHRED RECORDS INVOICE TOTAL 45.00 74126 491.76 18418 DISH NETWORK 06/04/08 00100/00 5/24/08-5/23/09 001 000 000 525 60 42 00 491.76 SATELLITE TV SERV-COACR INVOICE TOTAL 491.76 74127 61.30 4640 ENA COURIERS INC 06/04/08 00/00/00 205907 001 000 000 521 20 42 00 61.30 COURIER SERVICE INVOICE TOTAL 61.30 74128 985.00 18092 ENVIRONMENT CONTROL 06/04/08 00/00/00 JN28067 001 000 000 S18 30 48 00 985.00 BLDG MAINTENANCE INVOICE TOTAL 985.00 74129 108.60 5270 FINANCIAL CONSULTANTS INT'L IN 06/04/08 00/00/00 9455 001 000 000 521 20 48 00 108.60 POLICE AUTO 15 ANTENNA INVOICE TOTAL 108.60 74130 56.65 5900 GREGG'S BELLEVUE CYCLE 06/04/08 00/00/00 757920 001 000 000 521 20 49 20 56.65 BIKE FENDER, RACK, CAGE INVOICE TOTAL 56.65 74131 20-20 18329 GREYTAK, PAMELA J. 06/04/08 00/00/00 5/8/08 MILEAGE 001. 000 000 518 10 43 00 20.20 CITY CLERK'S TRAINING INVOICE TOTAL 20.20 74132 183.50 7185 ISSAQUAH POLICE DEPT 06/04/08 00/00/00 04-50005841 001 000 DOD 521 20 51 50 183.50 JAIL SERVICES INVOICE TOTAL 183-50 74133 6,250.50 8625 KIRKLAND MUNICIPAL COURT 06/04/08 00/00/00 APROSMHD DO 600 000 512 50 51 10 6,250.50 FILING FEES INVOICE TOTAL 6,250.50 74134 118.05 6752 KIRKLAND, CITY OF 06/04/08 00/00/00 MPDO51608 001 000 000 521 20 51 B5 118.05 SOFTWARE LICENSE AUTO 16 INVOICE TOTAL 118-05 74135 1,668.00 18299 LEADSONLINE.COM 06/04/08 00/00/DO 213728 001 000 000 521 20 41 00 1,668.00 TOTAL TRACK SERV PCKG INVOICE TOTAL 1,66B.00 74136 80.00 18370 MHM RESOURCES, INC 06/04/08 00/00/00 125AI0093294 001 000 ODD 514 10 49 10 80.00 125 PLAN FEE INVOICE TOTAL 80.00 74137 678.49 18360 NEXTEL COMMUNICATIONS 06/04/08 00/00/00 196658245-018 001 000 DOD 511 10 42 00 17.61 CELL PHONES 196658245-019 001 ODD 000 576 80 42 00 138.56 CELL PHONES City of Medina Claims Check Register June 30, "OS PAGE 3 Check Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 196658245-018 001 000 000 518 10 42 00 87.62 CELL PHONES 196658245-018 001 000 000 521 20 42 00 414.70 CELL PHONES INVOICE TOTAL 676,49 74138 799.32 10555 OLDEN MURPHY WALLACE 06/04/08 00/00/00 666893 001 000 000 515 20 41 10 799.32 VARIOUS MATTERS INVOICE TOTAL 799,32 74139 218.00 10556 OIC EQUIPMENT INC 06/04/08 00/00/00 45418 001 000 000 518 30 45 00 218.00 PW OFFICE TRAILER INVOICE TOTAL 218.00 74140 518.99 18154 PITNEY BONES PURCHASE POWER 06/04/08 00/00/00 2009OS21 001 000 000 518 10 42 00 518.99 POSTAGE INVOICE TOTAL 518.99 74141 321.00 13404 PUBLIC STORAGE 06/04/08 00/00/00 TWIT 1121-JUL-08 001 000 000 518 30 45 00 164.00 STORAGE INVOICE TOTAL 164.00 UNIT 1178-JUL-08 001 000 000 518 30 45 00 157.00 STORAGE INVOICE TOTAL 157.00 74142 248.33 11700 PUGET SOUND ENERGY 06/04/08 00/00/00 200805D 101 000 000 542 63 41 00 20.31 ELECTRICITY INVOICE TOTAL 20.31 200BOSD 001 000 000 576 80 47 00 221.22 ELECTRICITY INVOICE TOTAL 221.22 200805E 001 000 000 576 BO 47 00 6.80 ELECTRICITY INVOICE TOTAL 6,80 74143 47.91 11820 QWEST 06/04/08 00/00./00 MAY-03-PW 001. 000 000 576 80 31 00 47_91 425-451-8075 INVOICE TOTAL 47.91 74144 830.60 12005 ROTH HILL ENGINEERING PARTNERS 06/04/08 00/00/00 JAN-08 ADD'L OO1 000 000 558 60 41 07 830.60 ENGINEERING CONSULTANT INVOICE TOTAL 830.60 74145 21.69 13400 SECURITY SAFE C. LOCK INC 06/04/08 OO/00/00 3611D6 001 000 000 S76 80 31 01 21.69 LOCK INVOICE TOTAL 21.69 74146 5,230.00 18438 SKOOG, ANNE 06/04/08 00/00/00 210 101 000 000 542 30 41 00 5,230.00 AUTOCAD DESIGN SERVICES City ofMedina Claims Check Register Jime 30, 2008 PAGE 4 Cheek Amovmt VENDOR DATE DATE DISTRIBUTION NjimbeY NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 5,230.00 74147 500.00 18377 SOUND TREE SOLUTIONS, INC 06/04/08 00/00/00 08-035 001 000 000 558 60 41 50 500.00 TREE ASSESSMENTS INVOICE TOTAL 500.00 74146 932.86 13520 STAPLES BUSINESS ADVANTAGE 06/04/08 00/00/00 3102870421 001 000 000 518 10 31 00 35.96 SUPPLIES INVOICE TOTAL 35.96 3102870423 001. 000 000 518 10 31 00 108.80 SUPPLIES INVOICE TOTAL 108.80 3102870424 001 000 000 518 10 31 00 39.02 SUPPLIES INVOICE TOTAL 39,02 3102970425 001 O0O 000 SIB 10 31 00 82.82 SUPPLIES INVOICE TOTAL 82.82 3102670426 001 000 000 521 20 31 00 395.63 SUPPLIES INVOICE TOTAL 395.63 3102870427 001 000 000 518 10 31 00 54.60 SUPPLIES INVOICE TOTAL 54.60 3102870428 001 000 000 518 10 31 00 68.89 SUPPLIES INVOICE TOTAL 68.89 ' 3102870429 001 000 000 521 20 31 00 147.14 SUPPLIES INVOICE TOTAL 147.14 - 74149 55.20 15203 UTILITIES UNDERGROUND LOCATION 06/04/08 00/00/00 8040205 101 000 000 542 30 41 00 55.20 EXCAVATION NOTIFICATION .INVOICE TOTAL 55.20 74150 3,432.00 18239 VP CONSULTING, INC 06/04/08 00/00/00 B147 O01 000 000 S19 90 46 00 3,432.00 LASERFICHE ANNUAL MAINT INVOICE TOTAL 3,432.00 74151 18.00 16109 WA ST DEPT OF LICENSING 06/04/08 00/00/00 E62IS32-WOOD 631 000 000 589 12 52 88 18.00 CONCEALED WEAPON INVOICE TOTAL, 18.00 74152 15,705.00 16152 WALDRON RESOURCES 06/04/08 00/00/00 WROB-42 001 000 000 513 10 41 DO 15,705-00 CITY MGR-CALDWELL, MIKE City ofMediva Claims Cheek Register dune 30, 200S PAGE 5 Check Amommt DATE DATE DISTRIBUTION VENDOR Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 15,705.00 74153 108.00 18146 WEDLUND, CAROLL 06/04/08 00/00/00 MAY'08 001 000 000 521 20 41 00 108.00 CIVIL SERVICE INVOICE TOTAL 108.00 74154 294.30 16215 WESCOM COMMUNICATIONS 06/04/08 00/00/00 19567 001 000 000 521 20 48 00 98.10 RADAR SYSTEM INVOICE TOTAL 98.10 19568 001 000 000 521 20 48 00 98.10 RADAR SYSTEM INVOICE TOTAL 98.10 19569 001 000 000 521 20 48 00 98.10 _ RADAR SYSTEM INVOICE TOTAL 98.10 74155 295.00 18197 WILLIS, JOE 06/04/06 00/00/00 JUN'08 001 000 000 576 80 43 00 285.00 AUTO ALLOWANCE INVOICE TOTAL 285.00 74156 2,265.74 19147 BANK OF AMERICA 06/09/08 00/00/00 MAY'08-BAKER A 001, 000 000 518 90 31 00 5.95 SERVER ROOM HARDWARE INVOICE TOTAL 5,95 MAY'OB-BAKER B 001 000 000 518 90 31 00 10.47 SERVER ROOM HARDWARE INVOICE TOTAL 10.47 MAY'08-BAKER C 001 000 000 518 10 31 00 363.31 INK-XEROX PRINTER INVOICE TOTAL 363,31 MAY108-BAKER D 001 000 000 518 90 31 00 720.48 CANON SCANNER INVOICE TOTAL 720.48 MAY'08-BAKER E 001 000 000 518 10 31 00 220,99 XEROX MAINT KIT INVOICE TOTAL 220,99 MAY108-BAKER F OO1 000 000 518 10 31 00 204.64 XEROX MAINT KIT INVOICE TOTAL 204.64 MAY'08-BURDUE A 001 000 000 514 10 49 10 32.65 WEBROOT SPYSWEEPER INVOICE TOTAL 32.65 MAY'O8-BURDUE B 001. 000 000 514 10 49 10 19.95 GO TO MY PC CONNECTION Check Amount VENDOR Nlunber NUMBER VENDOR NAME 74157 316.26 18147 BANK OF AMERICA City ofMedina Claims Check RCpSter June 30, 2008 PAGE 6 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 19.95 MAY-08-GRUMRACH 001 000 000 558 60 43 00 18.00 PARKING-SR520 MTG INVOICE TOTAL 18.00 MAY-08-WILLIS A 101 000 000 542 30 41 00 605.00 HYDROCAD SOFTWARE INVOICE TOTAL 605.00 MAY-08-WILLIS B 101 000 000 542 30 41 00 50.00 STANDARD SPECS MANIIALS INVOICE TOTAL 50.00 MAY'08-WILLIS C 001 000 000 576 80 49 00 14.30 TRANSACTION FEE INVOICE TOTAL 14.30 06/11/08 60/00/00 KAY-08-CHEN A 001 000 000 521 20 43 00 16.96 QFC SNACKS-LETPP MTG INVOICE TOTAL 16.96 MAY-08-CHEN B 001 000 000 521 20 43 00 26.28 STARBUCKS-LETPP MTG INVOICE TOTAL 26.29 MAY'08-CHEN C 001 000 000 525 60 42 00 79.99 MOTOSTAT C-INTERNRT INVOICE TOTAL 79.99 MAY'08-CHEN D 00.1 000 000 521 20 43 00 20.00- UNITED AIR -REFUND DUP INVOICE TOTAL 20.00- MAY'08-CHEN E 001 000 000 521 20 43 00 12.00 PRKG FEE-MICROSOFT LAW INVOICE TOTAL 12.00 MAY'08-CHEN F 001 000 000 521 20 43 00 20.00 PRRG FEE-MICROSOFT LAW INVOICE TOTAL 20.00 MAY'09-CHEN G 001 000 000 521 20 32 00 85.80 CHEVRON GASOLINE INVOICE TOTAL 85.80 MAY"08-CHEN A 001 000 000 521 20 43 00 29.58 QFC BEVERAGES -COALITION INVOICE TOTAL 29.58 MAY'08-CHEN I 001, 000 000 521 20 43 00 65.65 AZTECA FOOD -COALITION Check Ainoimt VENDOR City ofMedina Claims Check Register June 30, 2008 ➢ATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 7144VOICE TOTAL 74158 98.52 18413 CHRYSLER, JEEP, DODGE BELLEVUE 06/11/08 00/00/00 31348 001 000 000 521 20 48 10 POLICE REPAIRS/KEYS INVOICE TOTAL 74159 43.50 87SO FEDEX KINKO'S 06/11/08 00/00/00 513500015131 001 000 000 521 20 41 00 _ BAIL SHEET STICKERS INVOICE TOTAL OC-292029 001 000 000 521 20 41 00 FEE INVOICE TOTAL 74160 471.22 5276 FINNIGAN, KRIS 06/11/08 00/00/00 3/24/08-5/23/08 001 000 000 525 60 31 00 POOD,SUPPLIES,EMERG MGM INVOICE TOTAL 74161 333.82 6330 HOME DEPOT CREDIT SERVICES 06/11/06 00/00/00 200805 001 ODD 000 576 80 31 00 SUPPLIES 200905 001. 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 74162 410.00 18459 JOHN E. REID AN❑ ASSOCIATES IN 06/11/08 00/00/00 94631 001 000 000 521 20 43 DO RAMIREZ, ISMAEL-CLASS INVOICE TOTAL 74163 158.95 9070 LOWE'S BUSINESS ACCOUNT 06/11/08 00/00/00 200805 001 000 000 576 80 31 00 SUPPLIES 200805 001 000 000 576 80 31 01 SUPPLIES INVOICE TOTAL 74164 .00 999999 VOIDED CHECK 06/12/08 06/12/08 VOIDED WARRANT INVOICE TOTAL 74165 46.00 1990 BELLEVUE SCHOOL DISTRICT 06/15/08 00/00/00 38610 001 000 000 511 60 49 00 6/24/08 ROOM RENTAL INVOICE TOTAL 74166 .00 999999 VOIDED CHECK 06/15/08 06/15/08 VOIDED WARRANT INVOICE TOTAL 74167 209.99 18460 BANC OF AMERICA LEASING 06/16/08 00/00/00 10373403 001 000 D00 521 20 45 00 KONICA MINOLTA COPIER INVOICE TOTAL 74168 96.00 18393 BEALL, KARL 06/16/08 00/00/00 A14ER RED CROSS 001 000 000 574 20 31 00 GUARDSTART WORKBOOK KIT PAGE 7 DISTRIBUTION AMOUNT 65.65 98.52 98.52 18.50 18.50 25.00 25.00 471,22 471.22 82.20 251.62 333.82 410.00 410.00 115.48 43.47 158.95 .00 .00 46.00 46.00 .00 .00 209.98 209.98 96.00 City of Medina Ciahns Cheek Register June `e 0, 2008 PAGE 8 Check AmollIlt VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT Nlllnber INVOICE TOTAL 96.00 74169 110.13 18220 BELLEVUE COPY & REPROGRAPHICS 06/16/08 00/00/00 207802 001 000 000 519 10 49 40 5.45 COPIES T14VOICE TOTAL 5.45 207835 001 000 000 518 1D 49 40 91.64 COPIES INVOICE TOTAL 91.64 207836 001. 000 000 518 10 49 40 13.04 COPIES INVOICE TOTAL 13.04 74170 1,020.44 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 06/16/08 00/00/00 582398 001 000 000 521 20 22 00 51.13 GIRIAS INVOICE TOTAL 51.13 610234 001 000 000 521 20 22 00 102.20 CRUM INVOICE TOTAL 102.20 611109 001 000 000 521 20 22 00 87.11 GIBSON INVOICE TOTAL 87.11 611153 001 000 000 521 20 22 00 210.39 GIBSON INVOICE TOTAL 210.39 620030 001 000 000 521 20 22 00 81.51 GIRIAS INVOICE TOTAL 81.51 637089 001 000 000 521 20 22 00 146.96 MARSHALL INVOICE TOTAL 146.96 647302 001 000 000 521 20 22 00 262.71 CHEN INVOICE TOTAL 262.71 6670B1 001 000 000 521 20 22 00 7.63 RAMIREZ INVOICE TOTAL 7.63 678484 001 000 000 521 20 22 00 70-80 RAMIREZ INVOICE TOTAL 70.80 74171 240.00 3250 CLYDE HILL, CITY OF 06/16/08 00/00/00 3/6/08 STRIPE RT 101 000 000 542 30 41 10 240.00 RELECTIVE LANE MARKERS Cheek Amount VENDOR City of Medina Claims Cheek Register June 30, 2008 DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 74172 74173 74174 74175 74176 74177 74178 74179 74180 74181 74132 74123 INVOICE TOTAL 274.07 18192 CNR, INC 06/16/0B 00/00/00 11427 001 000 000 51B 90 48 00 PHONE SERVER MAINT INVOICE TOTAL 53760 001 000 000 518 90 41 50 INVOICE TOTAL 176.00 18461 CODE 4 PUBLIC SAFETY EDUCATION 06/16/08 00/00/00 5491 OD1 000 000 521 20 43 00 BULLET PROOF TRAINING INVOICE TOTAL 164.95 1B363 COMCAST 06/16/08 00/00/00 JUN`08 001 000 000 521 20 42 00 HIGH SPEED INTERNET INVOICE TOTAL 2B.00 18275 CRYSTAL AND SIERRA SPRINGS -ADM 06/16/08 00/00/00 OSDB-ADMIN 001 000 000 518 10 31 00 WATER INVOICE TOTAL 17.31 3385 CRYSTAL AND SIERRA SPRINGS-POL 06/16/08 00/00/00 050B-POLICE B 001 000 000 521 20 31 00 WATER INVOICE TOTAL 26.75 18063 DATA BASE SECURE RECORDS DESTR 06/16/08 00/00/00 32160 - 001 000 000 518 10 41 DO SHRED RECORDS INVOICE TOTAL, 420.74 3708 DAY WIRELESS SYSTEMS 06/16/08 00/00/00 36182 001 000 000 525 60 31 00 BATTERIES INVOICE TOTAL 617.32 3890 EASTSIDE PUBLIC SAFETY COMMUNI 06/16/O8 00/00/00 4846 001 000 000 521 20 51 20 RADIO ACCESS FEES INVOICE TOTAL 49.04 4640 ENA COURIERS INC 06/16/08 00/00/00 206316 001 000 000 521 20 42 00 COURIER SERVICES INVOICE TOTAL 985.00 16092 ENVIRONMENT CONTROL 06/16/08 00/00/00 654553 001 000 000 518 30 48 00 BL➢G MAINTENANCE INVOICE TOTAL 35.95 6340 HOMEGUARD SECURITY SERVICES D6/16/0S OO/00/00 FH1147 001 000 000 521 20 41 00 ALARM SYSTEM INVOICE TOTAL 25.68 6345 HORIZON 06/16/08 00/00/00 6811317-00 001 000 000 576 BO 31 DO SUPPLIES PAGE 9 DISTRIBUTION AMOUNT 240.00 154.28 154.28 119.79 119.79 376.00 376.00 164.9S 164.95 28.00 28.00 17.31 17.31 26.75 26.75 420.74 420.74 617.32 617.32 49.04 49.04 985.00 985.00 35.95 35.95 25.68 City of Medina. Claims Check Register .Tune 30, 2008 PAGE 10 Cheek AM011111t VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 25.68 74184 37S.00 18121 ISSAQUAH CITY JAIL 06/16/OB 00/00/00 04-50005865 001 000 000 521 20 51 50 375.00 JAIL SERVICES INVOICE TOTAL 375.00 74185 8,070.73 18331 JOHNSTON ARCHITECTS 06/16/08 00/00/00 20080601 301 000 000 595 30 63 11 8,070.73 MEDINA CITY HALL INVOICE TOTAL 8,070.73 74186 4,316-35 8210 KC FINANCE -JAIL SERVICES 06/16/08 00/00/00 1486978 001. 000 000 521 20 51 50 4,316.35 MISDEMEANOR MAINTENANCE INVOICE TOTAL 4,316.35 74187 590.72 18427 KIRKLAND, CITY OF - NORCOM 911 06/16/08 00/00/00 NORCOM03Q08 001 000 000 521 20 64 40 590.72 2008 ANNUAL TRANSITION INVOICE TOTAL 590.72 74188 80.00 18370 NHM RESOURCES, INC 06/16/08 00/00/00 125A10094820 001 000 000 514 10 49 10 90.00 125 PLAN FEE INVOICE TOTAL 80.00 74189 121.78 18099 MICHAEL'S DRY CLEANING 06/16/08 00/00/00 4/15/08-5113/08 001 000 000 521 20 22 00 121.78 POLICE DRY CLEANING INVOICE TOTAL 121.78 74190 4,000.00 18289 MOBERLY & ROBERTS, P.L.L.0 06/16/08 00/00/00 78 -001. 000 000 512 50 41 10 4,000.00 PROSECUTION SERVICES INVOICE TOTAL 4,000.00 74191 430.92 11020 PACIFIC TOPSOILS, INC. 06/16/08 00/00/00 246797 001 000 000 576 80 31 00 150.93 TOPSOILS INVOICE TOTAL 150.93 251425 001 000 000 576 80 41 04 128.40 TOPSOILS INVOICE TOTAL 128.40 251485 101 000 000 542 30 31 00 151.59 TOPSOILS INVOICE TOTAL 151.59 74192 108.00 13404 PUBLIC STORAGE 06/16/08 00/00/00 UNIT 1178-TRSFR 001 000 000 518 30 45 00 157.00- TRSFR TO UNIT 1410 INVOICE TOTAL 157.00- UNIT 1410-,IUL'08 001 000 000 518 30 45 00 265.00 NEW STORAGE UNIT INVOICE TOTAL 265.00 74193 572.96 11700 PUGET SOUND ENERGY 06/16/08 00/00/00 200805C 001 000 000 518 10 47 00 572.98 ELECTRICITY Check Amount VENDOR City ofMedi a Claims Check Regisfet- June 30, 2008 DATE DATE Nmube1' NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 74194 45-17 11820 QWEST 06/16/08 00/00/00 FINAL INVOICE DO1 000 000 518 10 42 00 425-454-3885 INVOICE TOTAL 74195 37.44 18447 SATWORS 06/16/08 00/00/00 3007900016 001 000 000 525 60 42 00 SATELLITE PHONE INVOICE TOTAL 74196 40.31 13405 SIRCHIE FINGER PRINT LABORATOR 06/16/08 00/00/00 483166 001 000 000 521 20 31 40 100 INTEGRITY BAGS INVOICE TOTAL 74197 911.96 12660 SOS DATA SERVICES INC 06/16/08 00/00/00 23037A 001 000 000 518 10 49 30 NEWSLETTER W/FLYER INVOICE TOTAL 74198 404.64 13520 STAPLES BUSINESS ADVANTAGE 06/16/08 00/00/00 3103817848 OOi DOD 000 518 10 31 00 SUPPLIES RETURNED INVOICE TOTAL 3101817849 001 000 000 518 10 3l 00 SUPPLIES INVOICE TOTAL 3103817850 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3103917851 001. 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3103817852 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3103817853 001 600 000 518 10 31 00 SUPPLIES INVOICE TOTAL ' 3103817BS4 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3101817955 001 000 000 SIB 10 31 00 SUPPLIES INVOICE TOTAL 3103817856 001 000 000 521 20 31 00 SUPPLIES PAGE 11 DISTRIBUTION AMOUNT 572.98 45.17 45.17 37.44 37.44 40.31 40.31 811.96 811.96 55.23- 55.23- 8.01 8.01 28.60 28-60 92.19 92.19 54.23 54.23 65.31 65.31 61.44 61.44 1.06 1.06 10L.22 City of Me(ina Claims Check Register PAGE 12 June 30, i/QO Check Amount VENDOR DATE DATE DISTRIBUTION Nmnber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 101.22 3103817857 001 000 000 521 20 31 00 47.61 SUPPLIES INVOICE TOTAL 47.81 74199 196.00 18326 WA RECREATION & PARKS ASSOCIAT 06/16/08 00/00/00 08-308 001 000 000 521 20 49 40 196.00 CRUM-DUES INVOICE TOTAL 196.00 74200 6,615.00 16152 WALDRON RESOURCES 06/16/08 OD/DD/00 WROB-45 001 000 OOD 513 10 41 00 6,615.00 CITY MGR-CALDWELL,MIKE INVOICE TOTAL 6,915.00 74201 24.87 16150 WASHINGTON AWARDS, INC. 06/16/08 00/00/00 44607 001 000 000 518. 10 31 00 24.87 NAME PLATE INVOICE TOTAL 24.87 74202 19.25 16145 WASHINGTON STATE PATROL 06/16/08 00/00/00 E621532-WOOD 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 74203 35.81 18165 WELLS NURSERY 06/16/08 00/00/00 44230 001 000 000 576 80 31 00 35.81 3 SHRUBS INVOICE TOTAL 35.81 74204 42.88 422 XO COMMUNICATION SERVICES-POLI 06/16/08 00/00/00 33220757 001 000 ODD 521 20 42 00 42.88 PROPERTY ROOM ALARM INVOICE TOTAL 42.88 74205 96.00 16665 YOURKOSKI, DAN 06/16/08 00/00/00 6/2/08 PARKING 001. 000 000 521 20 43 00 96.00 TRAINING -CHILD ABDUCT INVOICE TOTAL 96.00 74206 33.96 18308 ZEE MEDICAL SERVICE CO. 06/16/08 00/00/00 689)2475 001 000 000 521 20 31 40 33.96 FIRST AID KIT SUPPLIES INVOICE TOTAL 33.96 74207 24.34 19418 DISH NETWORK 06/17/08 00/00/00 4/24/08-5/23/08 001 000 000 525 60 42 00 24.34 POLICE DISH -MCC INVOICE TOTAL 24.34 74208 403.00 5450 FOSTER PEPPER 06/17/08 00/00/00 683257 001 000 000 515 20 41 60 267.00 SKINNER APPEAL INVOICE TOTAL 267.00 885855 001 000 000 515 20 41 60 133.50 SKINNER APPEAL INVOICE TOTAL 133.50 889240 001 000 000 515 20 41 60 2.50 SKINNER APPEAL City of Medina Clainss Check 8ep"er June 30, 2008 PAGE 13 Cheek AMo'Mt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 2.50 74209 3,345.00 7155 INTELLIGENT PRODUCTS INC 06/17/06 DO/OO/OO 80616A 001 000 000 576 80 31 00 3,345.00 MUTT MITTS INVOICE TOTAL 3,345.00 74210 .DO 999999 VOIDED CHECK 06/17/08 06/17/08 VOIDED WARRANT .00 INVOICE TOTAL .00 74211 132.50 10550 OFFICE DEPOT CREDIT PLAN 06/17/08 00/00/00 20080603 001. 000 ODD 515 10 31 00 36.61 SUPPLIES 20080603 001 ODD 000 525 60 31 00 95.89 SUPPLIES INVOICE TOTAL 132.50 74212 498.87 18360 NEXTEL COMMUNICATIONS 06/17/06 00/00/00 196658245-019 001 000 ODD 513 10 42 00 9.15- CELL PHONES 196658245-019 001 000 000 518 10 42 00 85.80 CELL PHONES - 196658245-019 001 ODD 000 521 20 42 00 297.56 CELL PHONES 196658245-019 001. 000 000 576 80 42 00 124.66 CELL PHONES INVOICE TOTAL 498.87 74213 67,793.92 18354 CAICOS CORPORATION 06/18/08 00/00/00 8 301 000 000 595 30 63 D3 67,783.92 BEACH PARK, SHORELINE INVOICE TOTAL 67,783.92 74214 4,012.50 1415 BAKER, ROBIN THOMAS 06/19/08 OD/OD/00 3/22109-6/13/08 001. 000 000 558 60 41 02 4,012.50 HEARING MEAMINER INVOICE TOTAL 4,012.50 74215 4,786.78 18110 CHEVRON (POLICE) 06/19/08 00/DD/00 12911219 001 000 000 521 20 32 00 4,786.78 POLICE AUTOMOBILES INVOICE TOTAL 4,786.78 74216 11.12 3383 CRUM, LINDA 06/19/08 00/00/00 5/15/08 MILEAGE 001 000 000 521 20 43 00 11.1.2 POLICE RECORDS NETWORK INVOICE TOTAL 11.12 74217 920.OD 18462 ENVIRONMENTAL ASSOCIATES, INC 06/19/08 00/00/00 28067 301 DOD 000 595 30 63 11 920.00 ASBESTOS INSPECTION INVOICE TOTAL 920,00 74218 1,269.63 18280 EVERGREEN RV SERVICE 06/19/08 00/00/00 274982 001 000 000 525 60 48 00 1,268.63 POLICE COACH MAINT INVOICE TOTAL 1,26B.63 74219 1,812.13 5150 EVERSON'S ECONO-VAC, INC. 06/19/08 00/00/00 60855 101 000 000 542 40 41 00 1,812.13 POTHOLING City ofMedina Claims Check Register June 30, 200S PAGE 14 Cbeck Amownt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 1,812.13 14220 376.71 18249 FOWLER COMPANY, HD 06/19/08 00/00/00 2345395 101 000 000 542 40 41 00 324.33 SUPPLIES INVOICE TOTAL 324.33 2346244 101 000 000 542 40 41 00 18.50 SUPPLIES INVOICE TOTAL 18.50 2346401 101 000 000 542 40 41 00 35.88 SUPPLIES INVOICE TOTAL 35.88 74221 16.55 18426 GMP HOMES WHITE SWAN LLC 06/19/08 00/00/00 1110 001 000 000 521 20 32 00 16.55 POLICE CAR WASH INVOICE TOTAL 16.55 74222 160.67 5875 GRAINGER 06/19/08 OD/00/00 9658140471 001 000 000 574 20 31 00 62.98 SUPPLIES INVOICE TOTAL 62.98 9658140489 001 000 000 574 20 31 00 88.88 SUPPLIES INVOICE TOTAL 86.8B 9662065680 001 000 000 574 20 31 00 8.81 SUPPLIES INVOICE TOTAL 8-81 74223 20.00 10155 MUNICIPAL RESEARCH & SERVICES 06/19/08 00/00/00 2008-2009 001 000 000 514 10 49 10 20.00 DIRECTORY CITY OFFICIAL INVOICE TOTAL 20.00 74224 6,165.89 10555 OGDEN 14URPRY WALLACE 06/19/08 00/00/00 667188 001 000 000 515 20 41 10 4,663.15 WAYNE TANAKA -- INVOICE TOTAL 4,663.15 667238 001 000 000 515 20 41 10 1,502.74 VARIOUS MATTERS INVOICE TOTAL 1,502.74 74225 218.00 10S56 OIC EQUIPMENT INC 06/19/06 00/00/00 45469 001 000 000 576 80 41 04 218.00 PW OFFICE TRAILER INVOICE 'TOTAL 218.00 74226 77.24 13404 PUBLIC STORAGE 06/19/08 00/00/00 UNIT 1I78-JUNO8 001 000 000 518 30 45 00 77.24 PRORATE STORAGE FEE INVOICE TOTAL 77.24 74227 1,594.05 11700 PUGET SOUND ENERGY 06/19/08 00/00100 200605A 101 000 000 542 63 41 00 1,594.05 ELECTRICITY Check Amount VENDOR City of Medina Calms Cheek Register June 30, 2008 DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER INVOICE TOTAL 74228 47.43 11820 OWEST 06/19/08 00/00/00 OUN-08-PW 001 000 000 576 80 31 00 425-451-8075 INVOICE TOTAL 74229 49-20 15203 UTILITIES UNDERGROUND LOCATION 06/19/08 00/00/00 8050204 101 000 000 542 30 41 00 EXCAVATION NOTIFICATION INVOICE TOTAL 74230 82.75 16163 WELLS MEDINA NURSERY,INC 06/19/08 00/00/00 45805 001 000 000 576 80 31 00 TREE & ANNUALS INVOICE TOTAL 74231 1,876.00 18035 YAKIMA COUNTY DEPT OF CORRECTI 06/19/08 00/00/00 MAY'08 HOUSING 001 000 000 521 29 51 50 ONE INMATE INVOICE TOTAL MAY108 MEDICAL 001 000 000 521 20 51 50 MAY'08 MEDICAL INVOICE TOTAL 74232 .00 999999 VOIDED CHECK 06/29/08 06/29/08 VOIDED WARRANT INVOICE TOTAL 74233 4,882.63 18391 PRENTICE, WAYNE 06/29/08 00/00/00 JUN'08 001 000 000 558 60 41 06 BLDG INSPECTOR INVOICE TOTAL 74234 475.00 350 ACCUNNT/ACCUPC 06/30/08 00/00/00 2515 001 000 000 518 90 41 50 REINSTALL SERVER INVOICE TOTAL 74235 30.00 351 ACCURINT 06/30/08 00/00/00 20080531 001 000 000 521 20 41 00 MINIMUM COMMITMENT INVOICE TOTAL 74236 294.73 1B404 AT&T MOBILITY 06/30/08 00/00/00 5/9/08-6/8/08 001 000 000 521 20 42 00 MOBILE CONNECTION INVOICE TOTAL 74237 36.78 4640 ENA COURIERS INC 06/30/08 00/00/00 206783 001 000 000 521 20 42 00 COURIER SERVICE INVOICE TOTAL 74238 706.32 18464 FIELDMOUSE 06/30/08 00/00/00 2101064A 001 000 000 525 60 31 00 ADULT ESSENTIAL TEES INVOICE TOTAL 74239 672.76 1B394 INT13GRA TELECOM 06/30/08 00/09/00 JUN'08 001 000 000 518 10 42 00 T-1 PHONE DATA CIRCUIT PAGE 15 DISTRIBUTION AMOUNT 1,594.05 47.43 47.43 49.20 49,20 82-75 82.75 1,708.50 1,708.50 167.50 167.50 .00 .00 4,882.63 4,BB2.63 475.00 475.Ba 30.00 30.00 294.73 294.73 36.78 36.78 706.32 706.32 672.76 City ofMedina Claims Cheek Register June 30, 2008 PAGE 16 Check Amotmt DISTRIBUTION VENDOR DATE DATE Nuwaber NUMBER VENDOR NAME ISSUED REDEEMED 114VOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 672.76 74240 377.28 8751 KNOTT, EMM9P- 06/30/08 00/00/00 6/16108 TRAINING 001 000 000 521 20 42 00 377.28 MILEAGE/MEALS INVOICE TOTAL 377.28 74241 164.08 9070 LOWE'S BUSINESS ACCOUNT 06/30/08 00/00/00 200806 001 000 000 574 20 31 00 51.56 SUPPLIES 200806 001 000 000 576 80 31 00 112.52 SUPPLIES INVOICE TOTAL 164.08 14242 100.00 10ISS MUNICIPAL RESEARCH & SERVICES 06/30/08 00/00/00 AG10034 001 000 000 576 80 41 00 100.00 CONSULTING SERV ROSTER INIVOICE TOTAL 100.00 74243 1,416.34 16463 MX LOGIC 06/30/08 00/00/00 185581 001 000 000 519 90 48 00 1,416.34 MX ULTIMATE ACCESS INVOICE TOTAL 1,416-34 74244 12,076.34 10700 OTAK 06/30/OB 00/00/OD MAY3-JUN6108AA 001 000 000 558 60 41 50 3,006.00 TREE CONSULTANT INVOICE TOTAL 3,006.00 MAY3-JUN6'08AB 001 000 000 558 60 41 O1 9,070,34 PLANNING CONSULTANT INVOICE TOTAL 9,070.34 74245 17,604.47 12005 ROTE HILL ENGINEERING PARTNERS 06/30/08 00/00/00 MAY-06 001 000 GOD 558 60 41 07 17,604.47 ENGR CONSULTANT ;INVOICE TOTAL 17,604.47 74246 268.07 18303 SAFECHECKS 06/30/08 00/00/00 508734 001 000 000 514 10 49 00 268.07 CHECKS INVOICE TOTAL 268.07 74247 506.51 18255 SIMLAB.NET-CITY HALL 06/30/08 00/00/00 1672917 001. 000 000 518 10 42 00 506.51 INTERNET & PHONES INVOICE TOTAL 506.51 74248 163.38 18249 SIMLAB.NET-SHOP 06/30/08 00/00/DD 1672916 001 000 000 518 10 42 00 163.38 INTERNET & PHONES INVOICE TOTAL 163.38 74249 5,860.OD 18438 SKOOG, ANNE 06/30/08 00/00/00 230 101 000 000 542 30 41 00 5,860.00 GIS MAPPING & AUTOCAD INVOICE TOTAL 5,860.00 74250 19.70 18069 WA ST DEPT OF LABOR & INDUSTRI 06/30/08 00/00/00 177219 001 000 000 518 30 48 00 19-70 6/2/08 INSPECTION INVOICE TOTAL 19-70 City ofMedina Claims Check Register June 3Q, 2008 PAGE 17 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74251 74.10 18286 BAKER, RACHEL 06/30/08 00/00/00 6/30/08 MILEAGE QO1 000 000 518 10 43 00 10.10 KC RECORDS-SEATTLE INVOICE TOTAL 10.10 6/30/08KC RECORD 001 000 000 518 10 41 00 64.00 GREEN STORE CONCOMITANT INVOICE TOTAL 64.00 GRAND TOTAL 227,235.08 ITEM CA-6 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NUMBER 819, DATED NOVEMBER 13, 2007, THE 2008 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The following Budget Amendment D is made to the 2008 Budget for the City of Medina. Budget Amendment D: FUND REVENUE EXPENDITURE DESCRIPTION Record a Grant from Homeland Security for 2008 Security General Fund Summit. Revenue: $2,725.00 001.000.000.331.17,20.12 Record a Grant from the US Department of Homeland Security Revenue: $15, 490.00 001.000.000.331.17.20.13 Record Grant from WA State Criminal Justice Training Revenue: $41, 760.00 001.000.000.334.01.10.00 Record Grant from FEMA 2006. Revenue: $34 , 285.00 001.000.000.334.01.80.00 Records Grant from State of Washington Office of the Secretary of State for Records Retention. Revenue: $15, 955.00 001. 000. 000. 334.00, 31. 20 Page 1 of 5 FUND REVENUE EXPENDITURE DESCRIPTION Record additional Local Retail Sales & Use Tax based on 2008 intake through June 30, 2008. Revenue: $147, 365.00 001. 000, 000.313.10. 00. 00 To increase the Auditors Expenditures for audit costs of the 2006 Final Report. Final exit conference held on 4/14/08. Expenditure: $2,200.00 001.000.000.514,10.51.00 To increase City Attorney. Expenditures which is currently 15% higher than anticipated for this time of year. (2007 Attorney Expenses were $124,000.) Expenditure: $36,000.00 001.000.000.515.20.41.10 Record Grant for Record Retention expenditures. Expenditures: $22,955.00 001.000.000.518.10.41.90 To increase Software and Equipment to replace older storage drive and expand network connectivity. Expenditure: $1,430.00 001.000.000.518.90, 31.00 To increase IT Repairs and Maintenance for Laserfiche Software Maintenance and Email Defense and Archiving. Expenditure: $3,170.00 001.000.000.518.90,48.00 Ordinance No. Page 2 of 5 FUND REVENUE EXPENDITURE DESCRIPTION To increase the Planning Consultant, Engineering Consultant, and Hearing Examiner in order to provide continuing services through the end of this year. Expenditures: $25,500.00 001.000.000.558.60.41.01 $90,000.00 001. 000. 000. 558.60,41.07 $21, 500.00 001.000.000. 558.60, 41.02 Increase Automobiles (Gasoline, Car Wash) costs for patrol vehicles due to extreme gasoline cost increases nationwide. Expenditure $8,000.00 00 1. 000. 000. 521.20.32. 00 To include a Grant from Homeland Security for 2008 Security Summit Travel and Training expenses Expenditure: $2, 725.00 001. 000. 000. 521.20.43. 00 Increase Jail Services due to unforeseen conviction. Expenditure: $25,000.00 001. 000. 000. 521.20,51.50 Additional Overtime costs due to two department vacancies. Expenditure: $15,000.00 001. 000. 000. 521.20.12. 00 Replacement of Firearms Equipment. Expenditure: $4,100.00 001. 000. 000. 521.20.35.20 Ordinance No. Page 3 of 5 FUND REVENUE EXPENDITURE DESCRIPTION Funds are drawn from the Capital Projects Capital Projects Fund Fund Unreserved Fund Balance. Record carry over from 2007 for Medina Beach Park Shoreline Restoration Project. Project was $110,000.00 not completed in 2007. Expenditure: $110,000.00 307.000.000.595.30.63.03 Total Budget Amendment D $367,580.00 $367,580.00 SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. SECTION 3. Effective Date This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS 14t" DAY OF JULY 2008, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 14th DAY OF JULY 2008. Approved as to form: Mark L. Nelson, Mayor Attest: Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk Passed: Published: Effective Date: Ordinance No. Page 4 of 5 SUMMARY OF ORDINANCE NO. _ of the City of Medina, Washington On July 14, 2008, the City Council of the City of Medina, Washington, adopted Ordinance Number , the main points of which are summarized by its title as follows: AN ORDINANCE AMENDING ORDINANCE NUMBER 819, DATED NOVEMBER 13, 2007, THE 2008 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of July 14, 2008. Rachel Baker, City Clerk Ordinance No. Page 5 of 5 ITEM CA-7 ORDINANCE NO. AN ORDINANCE OF THE CITY OF MEDINA RELATING TO PUBLIC RECORDS; ADOPTING NEW REGULATIONS GOVERNING THE DISCLOSURE OF PUBLIC RECORDS; REPEALING AND REENACTING CHAPTER 2.48 OF THE MEDINA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Public Records Act, chapter 42.56 of the Revised Code of Washington (chapter 42.56 RCW), requires cities to adopt rules of procedure consistent with the intent of the Public Records Act, to provide full public access to public records, to protect public records from damage or disorganization, and to prevent excessive interference with essential City functions; and WHEREAS, the Public Records Act requires the City to make public records available for inspection and copying, subject to certain exemptions; and WHEREAS, the City Council supports the policy of the Public Records Act, to provide citizens with broad access to public records; and WHEREAS, the City Council desires to update its current public disclosure regulations in order to conform with changes to state law; and WHEREAS, chapter 42.56 RCW requires all cities and public agencies to maintain and make available a current index of public records; and WHEREAS, RCW 42.56.070(4) provides that if maintaining such an index would be unduly burdensome or interfere with agency operation, a city must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome; and WHEREAS, the City further desires to ratify its earlier determination of undue burden for maintaining an index of public records; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Repeal and reenactment of Chapter 2.48 MMC. Chapter 2.48, Public Records, of the Medina Municipal Code is hereby repealed in its entirety and reenacted to read as follows: Page I of 7 ITEM CA-7 Chapter 2.48 Public Records Sections: 2.48.010 2.48.020 2.48.030 2.48.040 2.48.050 2.48.060 2.48.070 2.48.080 2.48.090 2.48.100 2.48.110 Relationship to Public Records Act. Public Records Officer. Maintenance of Records. Index of Public Records — Findings. Index of Public Records — Order. Disclosure of Public Records. Procedure for Inspection or Copying. Processing Public Records Requests - Review of Decision. Exemptions. Reimbursement for Copying Costs. Administrative Rules. 2.48.010 - Relationship to Public Records Act. This chapter constitutes the City's rules and regulations to carry out and implement the Public Records Act, chapter 42.56 RCW. 2.48.020 — Public Records Officer. The City Clerk shall serve as the City's public records officer. Contact information for the City Clerk will be made available to the public in a manner reasonably calculated to provide notice of to whom members of the public may direct requests, such as posting such contact information at City Hall or on the City's internet website. 2.48.030 - Maintenance of Records. A. All substantive and procedural rules of general applicability, including but not limited to ordinances and resolutions of the City Council, minutes of the regular meetings of the City Council, and statements of general policy, and all public contracts, deeds, easements and leases shall be indexed and maintained by the City Clerk. B. All police records shall be maintained in the Medina Police Department. Access to police records shall be in accordance with the policy established by the Police Department, pursuant to laws including but not limited to chapter 10.97 RCW, Criminal Records Privacy Act, and chapter 13.50 RCW, Keeping and Release of Juvenile Records. Page 2 of '7 ITEM CA-7 C. All other such records of the City relating to the specific function or responsibility of a particular department shall be maintained for the use of the department and the general public in the office of the particular department. Such records shall include, but not be limited to: planning policies and goals, and interim and final planning decisions; factual staff reports and studies; factual consultant's reports and studies; scientific reports and studies; and any other factual information derived from tests, studies, reports or surveys, whether conducted by City employees or others. 2.48.040 — Index of Public Records — Findings. A. The Public Records Act requires all cities and public agencies to maintain and make available a current index of all public records. B. RCW 42.56.070(4) provides that an agency need not maintain such an index if to do so would be unduly burdensome, but it must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome or would interfere with agency operations. C. The City is comprised of numerous departments, their divisions and subdivisions, many if not all of which maintain separate databases and/or systems for the indexing of records and information. D. Because the City has records which are diverse, complex and stored in multiple locations and in multiple computer systems, formats and/or databases, it is unduly burdensome, if not physically impossible, to maintain a current index of all records. 2.48.050 - Index of Public Records — Order. Based upon the findings set forth in MMC 2.48.040, and pursuant to RCW 42.56.070(4), the City Council orders the following: A. The City is not required to maintain an all-inclusive index of public records due to the undue burden and near -impossibility of maintaining such an index. B. The City will make available for inspection and/or copying all public records, including any indexes that are maintained by the City as set forth in MMC 2.48.030, except to the extent that such records are exempt from public disclosure. 2.48.060 - Disclosure of Public Records. Unless exempt from disclosure under this chapter or other law, public records shall be available for inspection and copying in accordance with this chapter. Page 3 o f 7 ITEM CA-7 2.48.070 - Procedure for Inspection or Copying. A. All persons desiring to inspect or obtain a copy of any public record must make their request in writing to the City Clerk. The City Clerk shall create and avail for public use a standard form by which a requester may specify particular public records and provide the requester's relevant contact information. Reasonable assistance as may be necessary to help a requestor locate particular records shall be provided either by the City Clerk or by the City department maintaining the records. PROVIDED, that the provision of such assistance shall not unreasonably disrupt the normal operations of the City Clerk, the department, or the assisting employee. B. Except to the extent required or authorized by law, the City Clerk or other City employee shall not distinguish among persons requesting records. Persons requesting records shall not be required to provide information as to the purpose for the request, except to establish whether the inspection or copying would violate chapter 42.56 RCW or other statute or ordinance that exempts or prohibits disclosure of specific information or records to certain persons. 2.48.080 - Processing Public Records Requests - Review of Decision. A. Responses to requests for public records shall be made promptly pursuant to chapter 42.56 RCW. Within five business days of the date of receipt by the City of a written request for a record, the City Clerk shall: 1. Provide the record; or 2. Acknowledge that the City has received the request and (a) provide a reasonable estimate of the time the City will require to respond to the request, or (b) request clarification; or 3. Deny the public record request in whole or in part. B. Public records may be made available on a partial or installment basis as records that are part of a larger set of requested records are assembled or made ready for public inspection or copying. Additional time to respond to a request may be based upon the need to clarify the intent of the request, to locate and assemble the information requested, to notify third persons or agencies affected by the request, or to determine whether any of the information requested is exempt. If a public records request is unclear, the City Clerk may ask the requestor to clarify what information the requestor is requesting. If the requestor fails to clarify the request, the City need not further respond to or process the request. C. If the City Clerk determines that the document is exempt in part but can be made available after deletion of exempt portions, the request shall be granted; provided, that such exempt portions shall first be deleted. If the City Clerk determines to deny the request, in whole or in part, a written statement of the specific reasons for the denial shall be provided to the requestor. PROVIDED, that nothing Page 4 of 7 ITEM CA-7 herein shall be construed as requiring the City to disclose portions of a requested document if the entire document is exempt from disclosure. D. In the event the City Clerk denies inspection of all or any part of a request, the City Clerk may seek review by the City Attorney. The City Clerk will notify the requestor by mail of the decision to grant or deny the request. 2.48.090 - Exemptions. The City adopts by reference the exemptions from public disclosure contained in chapter 42.56 RCW, including any future amendments thereto or recodification thereof, along with any other exemption or exception to the Public Records Act provided by law, including but not limited to those exemptions set forth in Appendix C to "Public Records Act for Washington Cities and Counties," Municipal Research and Services Center, Report No. 61, July 2006, as may be amended from time to time, a copy of which shall be maintained in the office of the City Clerk. 2.48.100 - Reimbursement for Copying Costs. A. No fee shall be charged for the inspection of public records. Any person who requests a copy of any public record from the City Clerk shall pay to the City Clerk or designee a copying charge. The copying charges for public records, including but not limited to photocopies, maps, photographs including slides, audio tape recordings, video tape recordings and diskettes shall be established by City Council resolution. Nothing herein shall be construed to apply to charges for accident reports pursuant to RCW 46.52.085. B. The City may charge all costs directly incident to shipping such public records, including but not limited to the cost of postage or delivery charges and the cost of any container or envelope pursuant to RCW 42.56.070(7). C. The City may, at its discretion, require the requestor to deposit a sum in an amount not to exceed ten percent (10%) of the estimated cost of providing copies for a request. If the records are made available on a partial or installment basis, the City may charge for each part of the request as it is provided. If an installment of a records request is not paid for or reviewed within twenty days after the City provides notice of availability of the installment, the City is not obligated to fulfill the balance of the request. D. Where the request is for a certified copy, there shall be an additional charge in the amount established by City Council resolution to cover the additional expense and time required for certification. Page 5 of 7 ITEM CA-7 2.48.110 — Model Rules and Administrative Procedures. The City may, in its discretion, follow the Public Records Act Model Rules on file at the City Clerk's Office. The City Manager, upon recommendation of the City Clerk, may issue additional administrative procedures for the implementation of this chapter. Section 2. Severability. If any section, sentence, clause, or phrase of this ordinance should be held invalid or unconstitutional, such decision shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 3. Effective Date. This ordinance shall take effect five (5) days after publication of a summary consisting of the title. Passed by the City Council of the City of Medina the 14th day of July, 2008. Approved by the Mayor of the City of Medina the 14th day of July, 2008. Approved as to form: Mark L. Nelson, Mayor Attest: Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk Passed: Published: Effective Date: Page 6 of 7 ITEM CA-7 SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On July 14, 2008, the City Council of the City of Medina, Washington, adopted Ordinance Number , the main points of which are summarized by its title as follows: AN ORDINANCE OF THE CITY OF MEDINA RELATING TO PUBLIC RECORDS; ADOPTING NEW REGULATIONS GOVERNING THE DISCLOSURE OF PUBLIC RECORDS; REPEALING AND REENACTING CHAPTER 2.48 OF THE MEDINA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. The frill text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of July 14, 2008. Rachel Baker, City Clerk Page 7 o f 7 T— %. m O' tU �x X X X X im 'O � V S CL C4) L 4) C h- fl.733 C ti R .0 .` tU 'd L 0 �. G X OZ E N '€3 O O *, LL4 y��V�C� d> Lu �L� X X X X p = 0 O O E .!g = ©d as tOL'� CL G: 0 G� � �. Z M X X G �c X 4,_ X X X X X o co W -F.-. 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LOlJ N v a) 70 � 7 X (� v O - c C "' C O U' >'+� C) C O O U) E vm a)O a)fnln MO O U M 00 m Co X()O* Page 1 of 1 City Hall Facility From: Gerlitz [dgerlitz2@comcast.net] Sent: Saturday, May 31, 2008 11:25 PM To: City Hall Facility Subject: city hall facility I am sorry that I could not attend the meeting on this subject the other night. For all I know, decisions have already been made and if this is the case, you can stop reading now. This is one citizen's view but it is the view of a citizen who has been listening to discussions of city hall facilities for years ---years and years. What I would like to see is a facility in which our city business can be conducted without treating our employees like cooped animals --a facility that is not falling apart, is sprinklered, earthquake safe, ADA compliant, does not burden citizens with atrocious taxes, is conducive to running the city in an efficient manner, is easily accessible to the citizens is not ugly and lastly and most importantly is done SOON!!!!!!!! I don't personally care where it is. It can be in rented space in Old Bellevue, on newly purchased property (the new lid, property by the new 520, down by Wells Medina, on golf course property --all suggestions that have been given), in the Green Store, in the current but remodeled space, or anywhere as long as it is done SOON! Were it my decision alone, I would extend the current building in an L shape to the South where the viewpoint and bench are on the property that we can't use for park use anyway. But -- I would also be happy with the 31 foot extension and remodel of the current building. Yes, it is in the park but It is in space that is totally useless now --a crummy looking garbage area and a couple of old rhodies. I have worked for that park for years and believe it to be a wonderful asset. I spent about two hours sitting in the park the other day trying to visualize what it would be like to have the addition. I should be adamantly against an addition. I just can't see that it will do that much harm. It really seems that it will improve the situation. That corner is a mess anyway. I don't think it will loom over the park or look bad from the lake (which I don't care about). I like the fact that we have plans, that it is within the budget, it responds favorably to all the requirements I listed above, and that we can move on it SOON! But, as I said, if there is a better plan that can be accomplished SOON I am all for it. I just haven't heard it. Connie Gerlitz PS I read an email from Mr. Biglow telling a few chosen people to speak out against anything being done to the old city facility. I would really like to think that we have Council people that are truly listening and considering all options. Don't bother asking for input or having hearings if you have your mind made up. You are not in this job to do what you want to do or what 1 want you to do. Your job is to do what is right --what is best for all. Listen first, decide later. But SOON! PPS Now that I think about it, you are welcome to do what I want. 7/ 14/2008 Page 1 of 1 City Hall Facility From: Wesley W. Ewart [on-point@worldnet.att.net] Sent: Saturday, May 31, 2008 1:53 PM To: City Hall Facility Subject: City Hall location. A new city hall building should be built in the triangle (N.E. 12th & 82 Ave. N.E.) in the N.E. corner of Medina South Park across the street from St. Thomas. The new building should be constructed with plenty of underground parking for police vehicles and city employee vehicles. In this location police presence can be more visible & partially function as a gatekeeper at the most accessed entry point to the city. Also, officers won't be stuck in a far corner of the city, being forced to speed thru the back roads of the city enroute to high priority calls. The old city hall building should be torn down and turned into GRASS, not more landscaping, so residents have room to enjoy their park! Wesley W. Ewart 7/ 14/2008 Page 1 of 1 City Hall Facility From: Jwc421 @aol.com Sent: Thursday, June 05, 2008 6:07 PM To: City Hall Facility Subject: City Hall options I understand a matrix is being developed covering the various options that are being considered. Hopefully it will include all possible options along with the pros, cons and estimated costs for each AND this report will be made available to all Medina residents in a timely fashion, and full consideration will be given to all opinions; it seems some have already made their minds and have publicly expressed their views - this needs to be a community decision. Jeanne Carlson 2451 79th Ave NE Get trade secrets for amazing burgers. Watch "Cooking with Tyler Florence" on AOL Food. 7/ 14/2008 ITEM OB - 2 PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov DATE: July 3, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: Final Acceptance of NE 8th Street Sidewalk Improvements RECOMMENDATION It is recommended that the Mayor and Council Members accept the project so that the project may be closed out. POLICY IMPLICATION This action is consistent with public works contracting requirements, RCW 39.08.030. BACKROUND The City awarded the project to GMT, Inc on September 11, 2006. The project was completed and the work was accepted by the Director of Public Works on September 18, 2007. Formal acceptance by the City Council was not however accomplished which has prevented a subcontractor from seeking payment for his services from the prime contractor. In order to comply with State contracting requirements, OWNER acceptance of the project is being sought at this time. DISCUSSION Future public works projects will be brought before the Council for formal acceptance as normal practice in order to allow for any claims to be processed in a timely manner by claimants, should there be any. LEGAL REVIEW This report has been submitted to the City Attorney's Office. ITEM OB - 3 ° CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.rnedinawa.gov MEMORANDUM DATE: July 14, 2008 TO: Medina City Council FROM: Robert J. Grumbach, AICP RE: FENCES AND ORIGINAL GRADE SUMMARY: Discussion on the Medina Municipal Code requirement to measure the height of fences and walls using original grade. BACKGROUND: The Medina Municipal Code regulates fences and walls pursuant to chapter 17.76 MMC. The municipal code grants exceptions to allow fences and walls in setback areas, but the height is limited as follows: • When a property is adjacent to a local access road, the height of the fence or wall is limited to 4 feet when located within 5 feet of the road. This 5-foot wide height restriction extends 30 feet back along the side property lines. The diagram below demonstrates the area of the 4-foot height restriction as it applies to these properties: • 30 feet Property Line strip Area of 4-foot maximum height • All other fences and walls located within a setback area can have a height up to 6 feet. 1 ITEM OB - 3 To measure the height of a fence/ wall, MMC 17.76.010 requires the measurement to be taken from the original grade at the lowest side. The requirement for applying original grade to fence/ wall height was adopted in February 2004 by Ordinance 768. Prior to this amendment, the height of fences/ walls was measured from natural grade, which was not defined by the Medina Municipal Code. The purpose of the ordinance was to provide consistency with the means for measurement of other building and structure heights. PROBLEM: The use of original grade on the height of a fence/ wall causes actual structure height to be somewhat inconsistent with the purposes for installing a fence/ wall and the reason the city regulates them. While individual reasons can be many, generally the primary purpose for a fence/ wall is to provide security and/ or create privacy of which height is a key component. The city regulates the height of fences/ walls in order to control the visual impacts tall fences would have on adjacent lands. Height unpredictability occurs because site conditions vary on each property and original grade and the existing ground elevation are often not the same. This causes the actual physical height of a fence/ wall to vary widely based on the ground conditions of the site. • To demonstrate how we get unpredictability and inconsistencies, the following examples are presented: Example 1: Original grade is located above the existing ground elevation. ------- Original Grade --------- - 8 feet Existing Ground 2 feet Elevation Fence Comment: In this scenario, an extra 2 feet of actual structure height is allowed due to conditions that start the measurement of the height above the existing ground surface. This allows for an 8-foot tall fence/ wall structure to protrude above the existing ground elevation and still meet the height standards. This results in a greater visual impact on adjacent lands then was originally intended by the city's adoption of a 6-foot height limitation. Example 2: Original grade is located below the existing ground elevation. n 1 3 feet Fence 3 feet------------ ITEM OB - 3 Comment: In this scenario the actual allowed height above existing ground of the fence/ wall is reduced because of the existing conditions. A fence protruding 3 feet above the existing ground surface is generally not considered adequate for the purpose of providing security and/ or privacy. If this condition existed in an area where the code limits height to 4 feet above the original grade, the fence would be allowed to protrude only 1-foot above the existing ground elevation. Alternative: Property owners do have an option of locating fences/ walls so that they are outside of setback areas. This option would allow for them to construct taller fences because they would not be subject to the setback height restrictions, but with the role fences play in identifying property lines, and the possibility of adverse possession, this is not considered a plausible alternative for most property owners. • Another problem with measuring height using original grade is the challenge of being practical. The process for determining original grade for buildings does not easily lend itself to the process for determining the height of a fence/ wall. The building process includes holes being dug and soils tested to establish an assumption of original grade. This assumption is then checked when the soils for the foundation are excavated and the soils along the walls exposed. In the case of a fence/ wall the excavation does not make sense and if only a few test holes were relied upon for the original grade determination, the accuracy can be called into question because the sampling can be argued to be too small. To verify original grade for a fence in a defensible manner places a significant burden on property owners as well as the city staff in reviewing a fence permit application. RECOMMENDATION: To address the problems with using original grade to measure fence/ wall height, there are two primary alternatives that might be considered: Alternative One: Use existing grade to measure the height of fences and walls, which are located within setback areas. Alternative Two: Use finished grade to measure the height of fences and walls, which are located within setback areas. NOTE: The difference between existing grade and finished grade is that existing grade is established prior to development of the site, while finished grade is established at the end of development. This approach simplifies the process for measuring fence/ wall height and provides better predictability in what the actual structural height of the fence/ wall would be because it uses the ground surface as the start point for measuring height. This in turn provides better consistency with the city's desire to control visual impacts and the property owners' desire for privacy and/ or security. 3 ITEM OB - 3 Problem with Finished/ Existing Grade: The primary advantage for utilizing original grade when measuring the height of a fence/ wall is to prevent soil from being imported and artificially significantly raising the elevation of the property over a neighbor's property. This causes similar visual impacts as those identified where original grade is above the existing ground elevation. This possibility is greatest when using finished grade, but can also occur with original grade. One possible method for addressing this is to use the low point of an area that extends a certain distance away from the fence rather than measuring height from the ground elevation at the base of the fence/ wall. This would allow for the measurement of height to take into account any elevation differences between two properties, or allow the visual impact of the height of the fence to be mitigated by its location further away from the property line. Additionally, if a property owner wanted to work around the height restrictions by locating a fence on top of an earthen berm, it is suggested that the measurement of height default back to original grade in these situation in order to create a disincentive for this type of fence construction. A draft ordinance has been prepared and attached to this memo to provide an example of one possible option. However, this draft is meant to help identify the problem and formulate a discussion. Policy choices to amend and whether to use original, existing or finished grade as well as the point where height is measured from should reflect the council's intent as to why the height of a fence/ wall in a setback area is regulated. 10 DRAFT ITEM OB - 3 1 2 AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, 3 AMENDING SECTION 17.76.010 OF THE MEDINA MUNICIPAL CODE 4 RELATING TO FENCE HEIGHT 5 6 WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A 7 RCW, the City Council has adopted the City of Medina Comprehensive Plan, as 8 amended by Ordinance 783, passed March 14, 2005; and 9 10 WHEREAS, the city council adopted zoning regulations by Ordinance 16, on 11 December 5, 1955, and last amended by Ordinance 828, adopted on March 10, 2008; 12 and 13 14 WHEREAS, the city council adopted height restrictions for fences located within 15 setback areas; and 16 17 WHEREAS, on February 9, 2004, the city council adopted Ordinance 768 18 amending Medina Municipal Code (MMC) 17.76.010 to measure the height of a fence 19 from original grade at the lowest side; and 20 21 WHEREAS, the city council finds that the purpose of a fence is to provide 22 security and/ or privacy to property owners and that the distance of a fence height from 23 the ground underneath the fence is an important element in a fence providing security 24 and/ or privacy; and 25 26 WHEREAS, the city council finds that the change to original grade for measuring 27 fence height had unintended consequences by causing the height of a fence above the 28 ground surface to be unpredictable as original grade elevation and existing ground 29 elevation are usually not the same; and 30 31 WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was 32 transmitted to the Washington State Department of Community, Trade and Economic 33 development on , 2008; and 34 35 WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of 36 Nonsignificance for the proposed code amendment was issued on , 2008; and 37 38 WHEREAS, after proper public notice was provided, the held a public 39 hearing on , 2008, to receive public testimony for and against the 40 proposed code amendment. 41 42 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, 43 WASHINGTON, DO ORDAIN AS FOLLOWS: 44 45 Section 1. Chapter 17.12 of the Medina Municipal Code is hereby amended to 46 add the following definition: 47 48 "Berm" means a man-made earthen mound erected to provide a visual interest, visual 49 screening and/or decrease noise. 50 1 of 3 DRAFT ITEM OB - 3 1 Section 2. Section 17.76.010 of the Medina Municipal Code is hereby amended 2 to read as follows: 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 17.76.010 Fences and walls — Height. A. Fences, walls and combination fences and walls may be placed in setback areas provided they comply with the following height restrictions. The height of walls and fences and a combination wall and fence shall be limited as follows: LLwithin five feet of a property line on a street not designated as a collector or minor arterial ((as deGigRat )) in Chapter 10.08 MMC and within five feet of an interior property line for its first 30 feet extending away from said property line, height shall not exceed four feet ((abeye GFigiRal grade of the i,,. est s,a)); 2Lwhere a property fronts on ((a-n)) a collector or minor arterial street as defined designated in Chapter 10.08 MMC ((ice th--se,TpFeheesiVe- playa)), the height within the setback area may be six feet. LqLAII other fences, walls or combinations thereof in setback areas shall be limited to no more than six feet (( )). l4 All lighting shall be subject to the appropriate height restrictions. B. The height of a fence or wall located within a setback area shall be measured as the vertical distance between the highest point of the fence and the lowest point of the area of existing grade extending perpendicularly a horizontal distance of five feet from each side of the fence. C. When a fence or wall is combined with a berm, the height of the fence or wall shall be measured from the side with the lowest point of original grade. Section 3. Severability. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of this ordinance. Section 4. Effective Date. This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. BY THE CITY COUNCIL ON THIS DAY OF , 2008 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF 2008. Approved as to form: Wayne D. Tanaka, City Attorney Passed: Published: Effective Date: Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk 2of3 DRAFT ITEM OB - 3 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 SUMMARY OF ORDINANCE NO. _ of the City of Medina, Washington On , the City Council of the City of Medina, Washington, adopted Ordinance Number , the main points of which are summarized by its title as follows: AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING SECTION 17.76.010 OF THE MEDINA MUNICIPAL CODE RELATING TO FENCE HEIGHT The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of 12008. Rachel Baker, City Clerk 3of3 ITEM CI - 1 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.p-ov Date: July 7, 2008 To: Mayor Mark Nelson and Medina City Council From: Shawn Whitney, Council Member Subject: Audit and Finance Committee Discussion Action recommended Background: Three main groups are responsible for the quality of financial reporting in the City of Medina: • The governing body -the City Council, • Financial management -the City Manager and the Finance Director, and • The independent auditors -the State Auditor's Office. Of these three, the City Council -- our governing body -- must be seen as "first among equals" because of its unique position as the ultimate monitor of the financial reporting process. This importance has been magnified in recent years with the occurrence of a number of high profile corporate fraud scandals. With the resulting passage of the Sarbanes-Oxley Act of 2002, audit committees' roles and responsibilities have been greatly elevated, discussed and scrutinized. The Act's audit committee requirements were intended for publicly traded companies, however a halo effect has occurred, transferring to the public sector much of the same corporate concern. This, in turn, has spawned a renewed interest in government audit committees. Although audit committees and their equivalents may differ widely, both within their own level of government and among the local, state and federal levels, certain responsibilities and expectations concerning oversight are pervasive nonetheless. General Audit Committee It is the general responsibility of an audit committee to provide independent review and oversight of the City's financial reporting processes, internal controls and independent auditors. Audit and Finance Committee Discussion Page 1 of 3. ITEM CI - 1 General Finance Committee It is the general responsibility of a finance committee to oversee the administration, collection and disbursement of the financial resources of the City and to advise the Council with respect to making significant financial decisions. Consideration: The City of Medina is a very small town and having two separate finance subcommittees of the City Council should not be necessary. Therefore, it is proposed that the duties, responsibilities and functions of both a Finance Committee and an Audit Committee be consolidated to one membership. Recommendation: To establish, by resolution, a comprehensive and "standing" Audit and Finance Committee as a sub -committee of the Medina City Council within the following basic guidelines (to be augmented by charter): 1. All members of the Audit and Finance Committee should be members of the City Council. 2. The Audit and Finance Committee should have sufficient members for meaningful discussion and deliberation, but no so many as to impede its efficient operation. As a general rule, the minimum membership of the committee should be no fewer than three. 3. While there is no explicit requirement for a government audit committee to include a member having some level of financial expertise, it is considered a good practice. Ideally, all members of the Audit and Finance Committee should possess or obtain a basic understanding of governmental financial reporting and auditing. 4. The Audit and Finance Committee should also have access to the services of at least one financial expert, either a committee member or an outside party engaged by the committee for this purpose. Such a financial expert should through both education and experience, and in a manner specifically relevant to the government sector, possess: a. An understanding of generally accepted accounting principles (GAAP) and financial statements; b. Experience in preparing or auditing financial statements of comparable entities; c. Experience in applying such principles in connection with the accounting for estimates, accruals and reserves; Audit and Finance Committee Discussion Page 2 of 3. ITEM CI - 1 d. Experience with internal accounting controls; and e. An understanding of audit and finance committee functions. 5. All members of the Audit and Finance Committee should be educated regarding both the role of committee and their personal responsibility as members, including their duty to exercise an appropriate degree of professional skepticism. 6. The first order of business for the committee will be to formally establish a charter for approval by the City Council. Preparing an audit committee charter is actually required for most public companies. However, the charter is voluntary and a best practice for government organizations. The charter should be designed to help the City Council consider the full breadth of the Audit and Finance Committee activities and should be an effective document for managing those activities. The prepared document should prescribe the scope of the committee's responsibilities, as well as its structure, processes, and membership requirements. Once established, the Audit and Finance Committee should itself periodically review such documentation, no less than once every five years, to assess its continued adequacy. Audit and Finance Committee Discussion Page 3 of 3 ITEM CM - 1A CITY OF MEDINA Office of the City Manager July 8, 2008 TO: MAYOR AND CITY COUNCIL FROM: INTERIM CITY MANAGER MIKE CALDWELL RE: ACTIVITY REPORT City Hall Remodel The staff has had two meetings with Johnston Architects to develop remodel/addition options for Council and public review. Mayor Mark Nelson has worked with us in developing options and participated in the last meeting. The agenda includes the "Strategy List" and Johnston Architects will present different proposals at the July 14th Council meeting. Finance Software We have received three bids for our finance operating system and are in the process of reviewing all proposals. The staff team reviewing the proposals will consist of Jan Burdue- Finance Officer, Craig Fischer -Info Systems Coordinator and Robert Grumbach-Director of Development Services Emergency Management The City was awarded a grant from the State of Washington Emergency Management Division in the amount of $15,490 to rewrite our emergency management plan to comply with the national management system and its response plan. This grant was obtained thanks to the efforts of our consultant Kris Finnigan and direction of Chief Chen. Life Guard Program Congratulations to Linda Crum -Police Records Manager for developing and staffing another outstanding water safety program. Council Retreat Dick Cushing, Waldron & Company has developed a summary of items discussed at the June 24th council retreat. He has also prepared an agenda for future action/discussion (see attachments). He has assured me that there is sufficient budget remaining for another retreat to finish those items not covered. Our suggestion is to wait until the new manager is on board before the final session is held (approximate two hours). — 1A 1100 Olive Way, Suite 1800 I (206) 441-4144 pnone I wwtiv wa,uro„iu.c�,,, Seattle, WA 98101 (206) 441-5213 fax Memo To: Medina City Council, Mike Caldwell, Interim City Manager From: Dick Cushing, Waldron & Company Subject: City Council Retreat Reports ♦�� Date: July 9, 2008 Enclosed are two documents which summarize the results of the City Council's Retreat held June 24, 2008 at Medina Elementary School. The first report reflects the agreed upon "Ground Rules" to guide how the City Council conducts its business at meetings of the Council and City Council/Staff interaction. Also enclosed is a list of five items identified by the City Council for future discussion and possible action. I enjoyed working with the City Council and being part of the quality work produced. The ground rules developed should serve the City Council, your new city manager and staff well. The key to their value and usefulness is that everyone involved, Council, staff, etc., hold each other accountable for following them. If the City Council is interested, I would be happy to participate in a future meeting to develop further ground rules. These might apply to Council interaction with the community, intergovernmental relations and/or the media. Again, it was a pleasure working with the City Council and your Interim City Manager. ITEM CM - 1A City of Medina City Council Ground Rules For City Council Meetings Council/Staff Interaction The following ground rules are established by the Medina City Council to guide how the City Council conducts its business at City Council meetings and interacts with the City staff. The goal is to provide direction in how Council Members are expected to treat one another, city staff, constituents and others they come into contact with in representing the City of Medina. It further clarifies the City Council'sexpectations of citizens and staff in the conduct of City business. 1. City Council Meetings: Are most effective when: • Everyone on the Council participates in discussion and voting (unless an individual member has a conflict) • Meetings start on time and end on time (or early) • The goal for each agenda item is clear and results in a decision • The Council moves forward expeditiously without rehashing previously discussed information • The City Council conducts itself in a courteous, professional and respectful manner toward each other, the staff and the public. • Council Members maintain a balanced perspective, a sense of humor and have some fun in conducting the public's business • There is effective citizen participation/comment which is: courteous respectful consistent with the appropriate time for comment - not interrupting a presentation or Council discussion limited to three minutes on target with the subject being discussed - a summary of more lengthy written material being submitted Not simply a reading of an item into the record • Items before the Council are addressed in the following order: An introductory staff presentation including background, analysis, options and a recommendation. City Council questions of staff City Council discussion among itself Public comment limited to three minutes each Final City Council discussion - City Council decision Page I of 2 ITEM CM - 1A • The staff (especially the City Manager and City Attorney) participates in Council discussions by offering guidance, advice, options and draws upon their professional experience • The Mayor uses the gavel to control the meeting and move it along including exercising the prerogative of the chair to call for timely breaks • Council Members do not surprise one another or staff with anything that could be discussed before hand so that Council Members and staff can be prepared to respond. • Council Members speak with one voice once a vote has been taken and do not work to undermine the decision of the Council. • Council Members read the agenda packet before hand and come to Council meetings well prepared. • Council Members contact the appropriate staff with questions before the meeting 2. Other City Council Ground Rules: • Council Member contact outside Council meetings: It is considered acceptable for Council Members to contact each other outside Council meetings for the purpose of obtaining information, answers to questions, etc. It is not appropriate to use such contact for the purpose "locking up" votes on an issue prior to a Council meeting to the exclusion of full debate, discussion and considered decision making among all members of the City Council. • Attendance via speaker phone: Each member of the City Council is granted one meeting per year where he/she may be in attendance via speaker phone. 3. City Council/Staff Interaction Ground Rules: In addition to the ground rules above which apply to the staff, the following also apply to Council/staff interaction. • Council Members may ask for up to one hour of research on a City related topic or issue as long as the cumulative effect does not take staff away from accomplishing the Council's work plan or work authorized by the City Council. Anything requiring more staff time should be brought to the full City Council consideration. • Information generated by staff or addressed to the City Council will be sent to the City Council first and anything going to one Council Member will be sent to all Council Members. • City staff should not lobby individual Council Members on budget/financial matters but rather should work through the City Manager. • Council Members should not publicly criticize the City staff. If there are concerns it should be discussed with the City Manager privately. • Council Members should at all times be respectful of staff and treat them as professionals. Page 2 of 2 ITEM CM —1 A Medina City Council Retreat Items for Future Action/Discussion 1. City Council Attendance and/or Participation in Planning Commission Meetings: Get an opinion from the City Attorney about what limitations, if any, exist regarding the ability of a member of the City Council to attend and/or participate in a meeting of the Planning Commissions. 2. City Attorney Contract: Ask the new City Manager to review the City Attorney contract, discuss with the City Council and make any recommendations deemed appropriate. 3. Study Sessions: The City Council should place on a future agenda the discussion and consideration of whether to initiate a regular study session for the purpose of information sharing, exploration of options, etc. and where final action will not be taken. 4. Mission, Vision, Values: The City Council should consider whether to develop a formal statement of its Mission, Vision and Values to further guide its actions, those of the staff and the direction of the City. 5. Speaker Phone Equipment: Staff should acquire new audio conference equipment so that conference calls are more clear to the parties on both ends. Page I of I ITEM CM -1 B MEDINA POLICE DEPARTMENT MONTHLY SUMMARY JUNE, 2008 Police Chief Jeffrey Chen FELONY CRIMES Fraud (ID Theft) 2008-001946 06/04/08 300 block of Overlake Drive E Victim reported approximately $900 of fraudulent charges were made on her credit card without her permission during the month of May. The credit card company will be recovering the loss. No additional tangible information available. Theft 2008-002023 E-lert #08-09 1600 block of 73rd Ave NE 06/11/08 Unknown suspect(s) stole some miscellaneous items valued at approximately $2,000 from a carport where they were left. Medina Officers are following up on some possible suspect information. Vehicle Prowl (Theft) 2008-002024 E-lert #08-09 1500 block of 79th Ave NE 06/12/08 The suspect(s) prowled two unlocked vehicles removing items valued at approximately $7,500. With the assistance of some vigilant citizens, Medina Detectives have developed tangible information and are aggressively pursuing these leads in hopes of identifying the person(s) responsible. Fraud (ID Theft) 2008-002177 06/24/08 8400 block of Midland Road A resident reported becoming an identity theft victim when his bank discovered unknown person(s) in Florida opened two credit card accounts in his name without permission and charged approximately $25,000 in charges. The credit reporting bureaus have been notified. Burglary 2008-002244 06/29/08 3300 block of 78th Place NE Between 2:00 pm and 4:00 pm, victim resident believes that someone without authorization entered her unlocked house and disturbed some items. It is unclear if any items were actually taken. Investigation is pending. Page I of '3 ITEM CM -1 B MISDEMEANOR CRIMES Malicious Mischief — Graffiti 2008-001968 8000 block of NE 12t1' Street 06/06/08 Between 8:00 am on 06/02/08 and 8:00 am on 06/08/08, unknown person(s) spray painted or scribed some graffiti onto the walls of the men's bathroom at Medina Park. Total estimated damage is $100. Assault-4te 2008-001978 06/08/08 3400 block of Evergreen Point Rd Officers responded to a call of a fight disturbance in the area. During the altercation, one subject was bitten on the ear by another subject. The primary aggressor was arrested for Assault-41h and booked into the Kirkland Jail. Assault (DV) 2008-002028 3200 block of 78th PI NE 06/12/08 Officers responded to a custody dispute between a divorced couple which had turned physical. The ex-husband was taken into custody for assault and booked into jail. Malicious Mischief 2008-002147 7600 block of NE 12th St 06/21/08 E-lert #08-11 Sometime during the night of Friday June 20th, person(s) unknown drove a vehicle over a row of foliage in the 7600 block of NE 12th Street, causing substantial damage to the landscaping. The estimated value of the loss is over $1,000. It is believed the passenger side of the suspect vehicle may be damaged as a result of the impact. MISCEIIANEOtIS Welfare Check 2008-0002013 06/11/08 1600 block of Rambling Lane At approximately 3:00 pm a Medina officer responded to a request from the Adult Protective Services (APS) for the concerned welfare of the elderly resident. The resident was found to be in good health and this information was conveyed back to APS. Accident Hit & Run 2008-002112 3600 block of Evergreen Point Rd 06/19/08 E-lert #08-10 On Thursday June 19th at approximately 2:20AM, a rental car, apparently lost in the area, was traveling northbound in the 3600 block of Evergreen Point Road when it veered off the roadway and struck a large rock. The driver pulled the heavily damaged vehicle into a nearby driveway and at some point, the rental car caught fire. Due to the intensity of the fire, the flames also damaged a nearby resident's vehicle. The Bellevue Fire Department responded to knock down the persistent fire. Observant citizens who were awakened by the commotion saw two non-resident occupants immediately flee the accident scene. Additional Officers from Kirkland, Bellevue and Clyde Hill Police Page 2 of 3 ITEM CM -1 B Departments responded to assist Medina Officers in searching for the subjects. A K-9 unit from the Bellevue Police Department conducted a search of the area, however the fleeing subjects were not immediately located. A short time later, two persons of interested were contacted walking southbound out of Hunts Point. Medina Officers are continuing to investigate this matter. • LIFEGUARD PROGRAM — The Lifeguard Season started in mid -June and there has been an average of 150 patrons visiting the beach daily. On several hot weekends, thatt number has easily doubled. All Guards are Waterfront Lifeguard Certified in addition to their other Lifeguard Certifications. The new Beach has some challenges due to the redesign of the jetty and large rocks limiting access to the water. However, the Guards are alert in making sure the swimmers are safe and to prevent injuries. The new announcement board is great in providing information on Lake Lessons and Movies at the Beach which will start in July. Two new buoys to denote a buffer zone have been added to the swimming area to help dissuade boats coming too close. PERSONAL SAFETY FOR WOMEN AND CHILDREN — During the month of June, a class was conducted on personal safety for women and children. It was well received and the class is available upon request. STATUS OF PERSONNEL — The Medina Police Department has hired a new police officer recruit who will commence with his police academy training on July 14`h for 4 % months. We also have identified another high caliber applicant and will begin the pre -employment process to verify his suitability. If successful, this will bring the Medina Police Department back up to our full level. • ANIMAL CONTROL ISSUES — As the designated animal control provider for our city, the Medina Police Department dealt with seven (7) animal issues this month. Several of the instances involved the recovery and proper handling of the wounded or dead animal. Page 3 of 3 ITEM CM -1 B HUNTS POINT MONTHLY SUMMARY JUNE, 2008 FELONY CRIMES No significant felony incidents occurred during the month of June. MISDEMEANOR CRIMES No significant misdemeanor incidents occurred during the month of June. LIFEGUARD PROGRAM — The Lifeguard Season started in mid -June and there has been an average of 150 patrons visiting the beach daily. On several hot weekends, that number has easily doubled. All Guards are Waterfront Lifeguard Certified in addition to their other Lifeguard Certifications. The new Beach has some challenges due to the redesign of the jetty and large rocks limiting access to the water. However, the Guards are alert in making sure the swimmers are safe and to prevent injuries. The new announcement board is greatin providing information on Lake Lessons and Movies at the Beach which will start in July. Two new buoys to denote a buffer zone have been added to the swimming area to help dissuade boats coming too close. PERSONAL SAFETY FOR WOMEN AND CHILDREN — During the month of June, a class was conducted on personal safety for women and children. It was well received and the class is available upon request. • STATUS OF PERSONNEL — The Medina Police Department has hired a new police officer recruit who will commence with his police academy training on July 14t' for 4 I/2 months. We also have identified another high caliber applicant and will begin the pre -employment process to verify his suitability. If successful, this will bring the Medina Police Department back up to our full level. ANIMAL CONTROL ISSUES — As the designated animal control provider for our city, the Medina Police Department dealt with seven (7) animal issues this month. Several of the instances involved the recovery and proper handling of the wounded or dead animal. Page I of I ITEM CM - 113 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police IV Monthly Activity Report City of Medina 2008 Felony Crimes June YTD YTD Year End 2008 2008 2007 2007 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 1 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 1 7 4 8 Drug Violations 0 6 3 7 Fraud (ID Theft) 2 9 3 11 Vehicle Prowl 1 4 1 13 Theft (over $250) 1 1 7 13 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 5 1 4 Poss Stolen Property 0 0 2 5 Other 0 0 0 1 TOTAL 5 32 21 63 Misdeameanor June 'YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 1 2 1 1 Malicious Mischief 2 4 5 7 Vehicle Prowl 0 9 4 25 Theft (Under $250) 0 4 10 12 Assault, Domestic Violence 1 3 1 3 Minor in Possession 1 3 12 21 Drug Violations 1 9 10 24 Poss Stolen Property 0 0 3 3 Total 6 34 46 93 Page 1 of 8 ITEM CM - 113 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police 40 YEARLY ACTIVITY REPORT City of Medina 2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 Burglary (inc Attempt) 0 4 1 0 1 1 7 Drug Violations 3 1 0 0 2 0 6 Fraud (ID Theft) 0 6 0 1 0 2 9 Vehicle Prowl 0 2 0 0 1 1 4 Theft (over $250) 0 0 0 0 0 1 1 Malicious Mischief 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 Auto/Boat Theft 2 0 2 1 0 0 5 Poss Stolen Property 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 TOTAL 5 13 3 2 4 5 0 0 0 0 0 0 32 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul ' Aug Sept Oct Nov Dec Total`' Assault, Simple 0 0 1 0 0 1 2 Malicious Mischief 0 0 1 1 0 2 4 Vehicle Prowl 1 3 0 2 3 0 9 Theft (Under $250) 0 2 0 1 1 0 4 Assault,Domestic Vio 0 0 0 0 2 1 3 Minor in Possession 1 0 0 1 0 1 3 Drug Violations 0 1 2 3 2 1 9 Poss Stolen Property 0 0 0 0 0 0 0 Total 2 6' 4 8 8 6 0 0 0 0 0 0 34 Page 2 of 8 ITEM CM - 1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Traffic June YTD YTD Year End ACCIDENTS 2008 ' 2008 2007 2007 Injury 0 0 0 2 Non -Injury 2 9 4 11 TOTAL 2 9 4 13 Traffic June YTD YTI) Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 2 40 28 68 *Other 9 94 74 179 Total 11 134 102 247 Traffic June YTD YTD Year End INFRACTIONS ' 2008 2008 2007 2007 Speeding 0 35 33 87 Parking 5 47 41 92 **Other 24 234 184 398 Total 29 316 258 577 June YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 83 62 48 1225 June YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 13 193 194 427 False Alarms 32 125 119 313 Assists 57 261 243 629 Suspicious Circumstances 8 82 71 172 Property-Found/Lost 3 5 10 25 Animal Complaints 7 22 14 43 Missing Person 0 2 0 1 Warrant Arrests 6 48 36 114 ***Other 1 7 13 22 Total. 127 745 700 1746 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 of 8 ITEM CM - 1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Traffic Accidents Jan Feb' Mar _0 Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 Non -Injury 2 4 1 0 0 2 9 TOTAL 2 4 1 0 0 2 0 0` 0 0 a 0 9 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 11 8 8 6 5 2 40 Other 23 13 20 13 16 9 94 Total 34 21 28 19 21 11 0 0 0 0 0 0 134 Traffic Infractions Jan' , Feb' Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 12 5 1 12 5 0 35 Parking 7 12 1 10 12 5 47 Other 57 44 28 43 38 24 234 Total 76 61 '' 30 65 55 29 0 0 0 0 0 0 316 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 114' 117 97 122 99 83 632 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 30 52 42 33 23 13 193 False Alarms 16 11 24 16 26 32 125 Assists 46 41 37 33 47 57 261 Suspicious Circumstances 7 20 21 14 12 8 82 Property-Found/Lost 2 0 0 0 0 3 5 Animal Complaints 3 3 3 5 1 7 22 Missing Person 1 0 0 1 0 0 2 Warrant Arrests 8 11 9 7 7 6 48 Other 0 2 '0 2 2 1 7 Total 113' 140; 136 111 118 127 0 0 ' 0 0 0 0 745 Page 4 of 9 ITEM CM - 113 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Monthly Activity Report Town of Hunts Point 2008 Felony Crimes June YTD YTD Year End 2008 2008 2007 _ 2007 Burglary 0 0 0 0 Forgery (Identity Theft) 0 1 0 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 1 1 1 Possession Stolen Prop 0 0 1 2 Drug Violation 0 0 1 1 Auto/Boat Theft 0 0 1 2 TOTAL 0 2 4 7 Misdeameanor .Tune 'YTD YTD Year End Crimes 2008 2008 2007 2007 _1 Assault, Simple 0 0 1 Malicious Mischief 0 0 1 1 Vehicle Prowl 0 0 0 1 Theft (Under $250) 0 0 0 0 Possession Stolen Prop 0 1 1 1 Domestic Violence 0 0 1 1 Minor in Possession 0 0 0 1 Drug Violations 0 2 7 15 Total 0 3 11 21 Page 5 of 8 ITEM CM - 113 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2008 Felony Crimes Jan Feb MarApr May Jun Jul Aug Sept „Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 Forgery (Identity) 0 0 1 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 1 0 0 1 Poss Stolen Prop 0 0 0 0 0 0 0 Drug Violation 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 TOTAL 0 0 1 1 0 0 0 0 0 0 0 0 2 Msdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total' Assault, Simple 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 1 0 0 1 Domestic Violence 0 0 0 0 0 0 0 Minor in Possession 0 0 0 0 0 0 0 Drug Violations 0 0 0 0 2 0 2 Total 0 0 0 1 2 0 0 0 0 0 0 0 3 Page 6 of 8 ITEM CM - 1 B MEDINA POLICE DEPARTMENT TOWNj Jeffrey Chen, Chief of Police Hunts Monthly Activity Report �. Hunts Point 2008 Traffic '' June YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 1 8 10 16 Accidents 0 1 0 2 *Other 6 30 26 58 Total 7 39 36 76 Traffic June YTD YTD Year End INFRACTIONS 2008 2008 2007 2067 Speeding 0 0 0 3 Parking 1 3 5 12 **Other 16 140 125 310 Total 17 143 130 325 June YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 7 98 78 240 June YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 1 14 17 31 False Alarms 10 40 36 77 Assists 5 22 28 63 Suspicious Circumstances 2 14 12 39 Property-Lost/Found 0 2 1 2 Animal Complaints 1 4 3 6 Warrant Arrests 2 10 9 16 ***Other 0 2 2 4 Total 21 108 108 238 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment;Civil Dispute; Trespass Page 7 of 8 ITEM CM — 113 MEDINA POLICE DEPARTMENT Town Of � Jeffrey Chen, Chief of Police Hunts Point YEARLY ACTIVITY REPORT ��•� HUNTS POINT 2008 Traffic Citations ` Jan Feb Mar ' Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 1 0 4 0 2 1 8 Accidents 0 0 0 1 0 0 1 Other 4 4 5 6 5 6 30 Total 5 4 9 7 7 7 0 0 0 0 0 0 39 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug. Sep Oct: Nov, Dec Total Speeding 0 0 0 0 0 0 0 Parking 1 0 0 1 0 1 3 Other 14 10 12 51 37 16 140 Total' 15 10 12 52 37 17 0 0 0 0 0 0 143 Warnings Jan Feb Mar ` Apr ', May Jun Jul Aug Sep Oct Nov Dec Total Total 5 20 6 28 32 7 98 Calls for Service Jan Feb Mar Apr May ° Jun Jul Aug Sep Oct Nov Dec Total House Watch 1 2 5' 3 2 1 14 False Alarms 8 4 3 8 7 10 40 Assists 2 5 4 2 4 5 22 Suspicious Circumstances 3 1 5 3 0 2 14 Property-Lost/Found 0 0 0 0 2 0 2 Animal Complaints 1 0 0 1 1 1 4 Warrant Arrests 0 1 0 7 0 2 10 Other 1 0 1 0 0 0 2 Total 16 13 18 24 16 21 0 0 0 1 0 0 0 108 *15HOV Page 8 of 8 ITEM CM —1C CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.pov MEMORANDUM DATE: July 14, 2008 M. Mayor and City Council FROM: Robert J. Grumbach, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap: The June 24 meeting had public hearings for the Medina Place LLC construction mitigation plan (CMP) and the Odegard CMP at 212 Overlake Drive and 2307 Evergreen Point Road respectively. The Medina Place LLC CMP was a code compliance issue for work performed without permits. The Odegard CMP is for installation of a retaining wall in a steep slope area. Both construction mitigation plans were approved. Additionally, the planning commission discussed the draft code amendment for lot coverage on undersized lots. The planning commission decided no additional meetings were necessary and a draft amendment is set for a public hearing at the July 22 meeting. Hearing Examiner Decisions: The hearing examiner issued decisions on the St. Thomas School Conditional Use Permit to install a school sign and the Bellevue Christian School Special Use Permit to install an 896 square foot modular classroom. Both applications were approved, subject to conditions. A hearing for the Blackbourne variance application scheduled for .June 17 was postponed by the hearing examiner. Land Use Administrative Decisions: Two administrative decisions were issued: Chen Special Use Permit to install a swimming pool and sports court at 808 $3rd Avenue N.E. Buchanan lot line adjustment at 3438 and 3440 Evergreen Point Road Page 1 of 2 ITEM CM —1 C Land Use Decisions Year to Date: Type of Decision Variances/ Minor Deviations SEPA Conditional Uses/ Special Uses Shoreline Substantial Developments Lot Line Adjustments Short Subdivisions Site Plan Reviews Wireless Facilities Land Use Applications Receive in June: Case Number Description of Permit 2008-04 Shoreline Substantial Development Permit 2008-05 Lot Line Adjustment Building Permits Issued in March: See Attached Other Items of Interest: 2008 YTD 7 5 4 0 1 0 1 0 Location 3438 Evergreen Point Road 2307 & 2247 Evergreen Point Road • A temporary certificate of occupancy was issued for the Medina Green Store on July 3, 2008. • A couple of property owners in the Medina Heights Neighborhood have submitted a request to trim 15 trees in the city right-of-way between 101 and 111 84th Avenue N.E. and in front of 8723 Overlake Drive West. The point of contact is Peter Woodman. A public hearing is scheduled before the Medina hearing examiner on July 15 to consider the request. Page 2 of 2 ITEM CM-1C Permit Report Ma , 2008 2008 2007 Current Current 2008 2007 Month Month YTD YTD Difference Construction Value New Construction 4,248,250 1,545,000.00 11,883,010 14,275,500.00 (2,392,490) Permit Renewals 0 0.00 94,050 4,233,064.00 (4,139,014) Addition / Alteration 253,500 1,954,000.00 3,030,923 2,831,456.00 199,467 Accessory Structure 6,000 175,000.00 914,100 227,600.00 686,500 Repair / Replace 45,200 0.00 336,186 7,456.00 328,730 Fence/Wall 0 13,000.00 539,026 113,000.00 426,026 Mechanical 100,000 215,500.00 339,000 515,500.00 (176,500) Fire Sprinkler 5,750 0.00 215,672 125,896.00 89,776 Wireless Comm Facility 0 0.00 0 0.00 0 TOTAL VALUE 1 $4,658,7001 $3,902,500 $17,351,967 $22,329,472 $4,977,505 Permits Issued New Construction 3 1 8 12 (4) Permit Renewals 0 3 4 8 (4) Addition / Alteration 6 7 21 15 6 Accessory Structure 1 4 5 13 (8) Fence/Wall 0 2 13 9 4 Demolition 1 1 5 12 (7) Grading/Drainage 3 3 11 14 (3) Tree Mitigation 3 4 6 15 (9) Mechanical 7 10 38 56 (18) Fire Sprinkler 1 0 17 9 8 Reroof 3 3 12 9 3 Repair / Replace 2 0 7 3 4 Right -of -Way Use 9 10 42 56 (14) Construction Mitigation 3 2 11 11 0 TOTAL PERMITS 1 42 50 200 242 42 Inspections Building 89 145 495 635 (140) Construction Mitigation 0 8 32 12 20 Grading/Drainage 32 6 269 121 148 Tree Mitigation 5 6 49 19 30 Right -of -Way 7 8 114 36 78 TOTAL INSPECTIONS 1 133 173 959 823 136 ITEM CM -1 D PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: July 8, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: June 2008 Public Works Activity Report 1. Bids for the asphalt overlay of NE 28th Place were favorable. The low bid from Emerald Paving of $ 24,992.20 was well below the 2008 budget amount of $43,000. The bid has been accepted and awarded by the City Manager. 2. The recent vehicle accident at the north end of Evergreen Point Road dislodged a large bolder on private property in front of house # 3648. The accident appears to be driver error. A request was made to Public Works to move the large bolder back into place and to install a DEAD END sign. reviewed the situation and found that the bolder was on private property and therefore not the City's responsibility. Evergreen Point Road is already signed DEAD END at 78th Ave NE and also signed NO OUTLET just south of SR 520 over -crossing bridge. I discussed the matter with the City Manager and replacement of the NO OULET sign with a lighted sign is under consideration. 3. Data from the traffic counters placed on NE 12th east of 84th and Lake Washington Blvd in conjunction with the mobile radar trailers as a follow up study to traffic counts in late April indicate that the 85th percentile vehicle speeds westbound on NE 12th were reduced from 34 mph to 33 mph. The eastbound 85th percentile speed was reduced from 35 mph to 30 mph. The minimal speed reduction observed for westbound traffic on Lake Washington Blvd prior to the curve does not appear to be adequate justification for the installation of a fixed radar sign. The observed eastbound speed reduction indicates that when informed, some drivers take notice of their speed. In the short term at least, some reduction of speed may be possible by the installation of a fixed radar sign, but since long term effectiveness remains a question, I recommend that additional testing of the mobile radar trailer be accomplished prior to deciding on a permanent installation. Page 1 of 2 ITEM CM -1 D 4. The Public Works Crew focused on park maintenance and roadside vegetation management in June. The roadside brusher had its side window shattered by flying debris earlier in the month and was therefore not operable until the window was replaced near the end of the month. It will be back on the road this month to try to catch up on the roadside brushing. The Crew completed repairs on the irrigation system, and will be installing a new picnic table near the south gravel path entry to Medina Park. Additional beach sand was added to the swimming area 5. The new emergency generator for City Hall should be completed this month. The fence enclosure that is being installed around the propane tanks and the generator will be screened with rhododendrons and the area will be landscaped by the Public Works Crew when the installation is finally completed. Page 2 of 2 00 CM DO c m CD sl .21 C14 Ot .2!.0 Go rn C14 cc cc .21 IL 00 c 0 Q) C\j Cl) Q) (3) i 0, QL CO) G 0. cu QL. co C.) 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