HomeMy WebLinkAbout08-11-2008 - Agenda PacketMEDINA, WASHINGTON
CITY COUNCIL AGENDA
MEDINA CITY HALL COUNCIL CHAMBERS
AUGUST 11, 2008
6:00 PM
MAYOR
MARK NELSON
DEPUTY MAYOR
JIM LAWRENCE
COUNCIL MEMBERS
LUCIUS BIGLOW
DREW BLAZEY
BRETJORDAN
BOB RUDOLPH
SHAWN WHITNEY
CALL TO ORDER
ROLL CALL
EXECUTIVE SESSION
INTERIM CITY MANAGER
MIKE CALDWELL
CITY ATTORNEY
WAYNE TANAKA
CITY CLERK
RACHEL BAKER
600 PM
ES-1: The City Council will meet inclosed session, pursuant to RCW 42.30.110 (1)(g), for
the purpose of labor negotiation discussions.
ES-2: The City Council will meet in closed session to discuss with legal counsel
litigation or potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a party, pursuant to
RCW 42.30.110 (1)(i).
PLEDGE OF ALLEGIANCE 6.30 PM
APPROVAL OF MEETING AGENDA
PRESENTATION
P-1: Puget Sound Regional Council — State Route 520 Bridge Tolling
PUBLIC COMMENTS
Persons wishing to address the City Council on agenda items (except public hearings) or non -agenda
items related to City business may do so at this time. Those who have service requests or complaints
are asked to first bring such matters to the City Manager for prompt attention and resolution.
(Three -minutes per person.)
REMARKS AND ANNOUNCEMENTS
A. Mayor
B. Council
C. Staff
Medina City Hall . 501 Evergreen Point Road • Medina WA 98039
425-233-6400 ph • 425-454-8490 fx • www.medina-wa.gov
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a Council Member.
CA-1: Approval of July 14, 2008 City Council Regular Meeting Minutes
CA-2: Approval of July 15, 2008 City Council Special Meeting Minutes
CA-3: Approval of July 16, 2008 City Council Special Meeting Minutes
CA-4: Approval of July 28, 2008 City Council Special Meeting Minutes
CA-5: Approval of August 5, 2008 City Council Special Meeting Minutes
COUNCIL COMMITTEE REPORT
CCR-1: Approval of July 2008 Checks/Finance Officer's Report
Claim Checks 74252 through 74253, 74255 through 74312, 74315 through 74317, 74319
through 74365 in the amount of $238, 533.23; and Payroll Check Numbers 24655 through
24732 in the amount of $197, 097.02. Claim Checks 74254, 74313-74314, and 74318 have
been voided.
PUBLIC HEARING
PH-1: Lot Coverage for Undersized Lots
OTHER BUSINESS
OB-1: Lot Coverage for Undersized Lots
Recommendation: Approve ordinance amending chapters 17.12, 17,20, 17.24 and 17.28 of
the Medina Municipal Code (MMC) to increase the maximum lot coverage for undersized lots
in the R-16, R-20 and R-30 zoning districts.
OB-2: City Manager Appointment and Authorization for Mayor to Approve City
Manager Employment Contract
OB-3: Discussion of City Hall Facility Options and Public Feedback
OB-4: Financial Software Purchase Agreement
Recommendation: Staff requesting Council approval of purchase agreement.
OB-5: Introduction of NPDES, Phase 2 (National Pollution Discharge
Elimination System)
COUNCIL INITIATIVES
CI-1: 2008 Study Session Calendar
Medina City Council
August 11, 2008
Page 2 of 3
REPORTS — CITY MANAGER
CM-1: City Manager's Monthly Activity Report
Recommendation: Receive and File.
A. City Manager
B. Police Department
C. Development Services
D. Public Works
CM-2: Agenda Calendar
ADJOURNMENT
9:30 PM
Next meeting: Monday, September 8, 2008; 6:30 pm
Medina City Council
August 11, 2008
Page 3 of 3
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MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall Council Chambers
July 14, 2008, 6:00 pm
CALL TO ORDER
ITEM CA-1
DRAFT
The July 14, 2008, Regular Meeting of the Medina City Council was called to order by
Mayor Nelson at 6:07 pm.
EXECUTIVE SESSION
The City Council recessed into Executive Session at 6:07 pm for an estimated time of
thirty minutes to discuss six items of litigation, including cases of pending litigation and
potential litigation, pursuant to RCW 42.30.110(1)(i).
City Council Members Biglow, Blazey, Jordan, Lawrence, Nelson, Rudolph, and Whitney
(arrived at 6:09 pm); Interim City Manager; City Attorney; and City Clerk were present.
Executive Session adjourned at 6:30 pm. No action was taken.
Following a recess, the Regular Meeting was called to order at 6:39 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence,
Mark Nelson, Bob Rudolph, and Shawn Whitney
City Staff Present: Mike Caldwell, Interim City Manager; Wayne Tanaka, City
Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police;
Robert Grumbach, Director of Development Services; Joe
Willis, Director or Public Works; and Rachel Baker, City Clerk
Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance.
APPROVAL OF AGENDA
In order to allow for discussion, the finance report was pulled from and placed to follow the
consent agenda. The amended meeting agenda was unanimously approved.
AWARDS AND PRESENTATIONS
The City Council recognized the service and contributions of outgoing Park Board Member
Roger Ngouenet.
DRAFT
PUBLIC COMMENT
Mayor opened floor to public comment at 6:42 pm.
Resident Tom Spence addressed the City Council regarding vehicles, particularly sports
cars, that are operated at high rates of speed in Medina. Mr. Spence commented that it is
a long standing, unresolved issue, particularly on 16th Avenue Northeast and near the
Indian Trail. Resident stated his concerns regarding child safety. He requested the matter
go to a future council agenda for discussion.
Resident Kay Dicharry inquired if the City Hall facilities matrix would be discussed and
Mayor Nelson conveyed it would only be open for Council discussion tonight. She
questioned how much property would need to be purchased for a new City Hall and asked
how the figure was determined. Caldwell responded the amount depended on site
location, but an approximate guess would be 1.5 acres.
Mayor closed floor to public comment at 6:49 pm.
REMARKS AND ANNOUNCEMENTS
Mayor announced the City's website contains information about open houses regarding
State Route 520 tolling. He added that various times and locations are scheduled over the
next couple of months. Mayor stated the SR 520 design team has been invited to host a
booth during the Medina Days Concert in the Park.
Caldwell reported he received a letter from the National Association of Chiefs of Police
thanking Chief Chen for his attendance on an Internal Affairs panel in Seattle. Rudolph
suggested the commendation be placed in the City newsletter or on the City website and
the Council offered its congratulations to Chief Chen.
CONSENT AGENDA
MOTION JORDAN AND SECOND BIGLOW TO APPROVE CONSENT AGENDA AS
MODIFIED, AND MOTION CARRIED 7-0 AT 6:54 PM.
• Approval of May 12, 2008 City Council Regular Meeting Minutes
■ Approval of June 9, 2008 City Council Regular Meeting Minutes
■ Approval of June 11, 2008 City Council Special Meeting Minutes
■ Approval of June 24, 2008 City Council Special Meeting Minutes
■ Approval of Budget Amendment D Ordinance Amending Ordinance Number 819, Dated
November 13, 2007, the 2008 Budget for the City of Medina, Washington, in the Amount of
$367,580.00.
■ Public Records Act Ordinance Relating to Public Records; Adopting New
Regulations Governing the Disclosure of Public Records; Repealing and Reenacting
Chapter 2.48 of the Medina Municipal Code; Providing for Severability; and
Establishing an Effective Date.
City Council Minutes July 14, 2008
Page 2
DRAFT
Approval of June 2008 Checks/Finance Officer's Report (6:54 pm)
Whitney remarked she reviewed all vouchers, determined the report to be in order and
noted proper public purposes for all transactions. Whitney recommended the checks and
finance officer's report be placed as a separate agenda item on future City Council
agendas.
MOTION WHITNEY AND SECOND JORDAN TO APPROVE THE JUNE 2008
CHECKS/FINANCE OFFICER'S REPORT: CLAIM CHECKS 74114 THROUGH 74251,
EXCEPT VOIDED CHECKS 74164, 74166, 74210, AND 74232, IN THE AMOUNT OF
$227,235.08, AND PAYROLL CHECKS 24584 THROUGH 24654 IN THE AMOUNT OF
$184,704.40. MOTION CARRIED 7-0 AT 6:56 PM.
APPOINTMENTS TO BOARD AND COMMISSIONS
Mayor reported personnel committee recommendations as follows: Jeff Price
reappointment to Planning Commission, Position Number 6; Donna Shuman appointment
to Park Board, Position Number 6; and reappointment of Matt Kochel to Park Board,
Position Number 7.
MOTION BIGLOW AND SECOND JORDAN TO APPROVE RECOMMENDATIONS OF
THE PERSONNEL COMMITTEE. MOTION CARRIED 7-0 AT 6:57 PM.
PRESENTATION
Marc Pevoto and Cary Westerbeck from Johnston Architects presented a slideshow
identifying schematic options for a City Hall facility expansion.
OTHER BUSINESS
City Hall Facility (7:25 pm)
City Council Members discussed facility options matrix with interim city manager and
amongst themselves. The Council discussed format for public meetings scheduled for July
28 and August 5 regarding facility.
The Mayor recessed the meeting for a break at 8:18 pm and called the meeting back into
session at 8:27 pm.
Northeast Eighth Street Sidewalk Project Acceptance (8:27 pm)
MOTION JORDAN AND SECOND WHITNEY TO ACCEPT THE NORTHEAST EIGHTH
STREET SIDEWALK IMPROVEMENT PROJECT, AND THE MOTION CARRIED 6-0
BIGLOW OUT OF ROOM) AT 8:27 PM.
City Council Minutes July 14, 2008
Page 3
Original Grade for Fences (8:28 pm)
Council discussed agenda item with Grumbach. Council requested the Planning
Commission review proposal to remove original grade requirement and submit a
recommendation to the Council.
Develop Schedule for Special Meeting to Select City Manager (8:51 pm)
The City Council discussed its options and determined selection of the city manager could
occur during the July 28 special meeting.
COUNCIL INITIATIVE
Finance Committee Discussion (8:59 pm)
Council Member Whitney introduced item and Council discussion followed. Council
Member Lawrence volunteered to join Whitney on the committee.
OTHER BUSINESS
City Manager's Monthly Activity Report (9:11 pm)
A. Police Department
B. Development Services
C. Public Works
D. City Manager
Staff responded to inquiries from the Council. Chief provided details regarding Mr.
Spence's concerns about speeding vehicles.
Motion Rudolph and second Whitney to extend meeting eight minutes, and the motion
carried 7-0 at 9:34 pm.
ADJOURNMENT
MOTION LAWRENCE AND SECOND JORDAN TO ADJOURN THE JULY 14, 2008
CITY COUNCIL MEETING. MOTION CARRIED AT 9:39 PM.
The July 14, 2008, Regular Meeting of the Medina City Council adjourned at 9:39 pm.
The City Council will host a community reception on Tuesday, July 15, 2008, from 5:30 to
7:00 pm, to allow community members to meet city manager candidate finalists.
The City Council will hold a Special Meeting, on Wednesday, July 16, 2008, from 9:00 am
to 3:00 pm, to interview final city manager candidates.
The City Council will hold a Special Meeting on Monday, July 28, 2008, at 6:30 pm, to gain
public feedback regarding City Hall facility options.
City Council Minutes July 14, 2008
Page 4
DRAFT
The City Council will host an information booth during Medina Days, Tuesday, August 5,
2008, at Medina Park to gain public feedback regarding City Hall facility options.
The next Regular Meeting of the Medina City Council is scheduled to be held on Monday,
August 11, 2008, at 6:30 pm.
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes July 14, 2008
Page 5
ITEM CA-2
DRAFT
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
July 15, 2008; 5:30 pm
All Medina residents were invited to attend a community reception to meet the final city
manager candidates. The reception was held in the Multi -Purpose Room at Three
Points Elementary School, located at 7800 NE 28`h Street, in Medina.
City Council Members Lucius Biglow, Bret Jordan, Jim Lawrence, Mark Nelson, Bob
Rudolph, and Shawn Whitney were present.
No official business was conducted by the City Council and no actions were taken.
The reception began at 5:30 pm and concluded at 7:00 pm.
NEXT SCHEDULED CITY COUNCIL MEETINGS:
The City Council will meet Wednesday, July 16, 2008, at 9:00 am, pursuant to RCW
42.30.110 (1)(g), to interview candidates for the position of City Manager.
The City Council will hold Special Meetings, Monday, July 28, 2008, from 6:30 to 8:00
pm, and Tuesday, August 5; 2008, from 7:00 to 9:00 pm, to discuss City Hall facility
options and to gain public feedback.
The next Regular Meeting of the Medina City Council is scheduled to be held
Monday, August 11, at 6:30 pm
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Medina City Hall Council Chambers
July 16, 2008, 9:00 am
EXECUTIVE SESSION
ITEM CA-3
DRAFT
The Medina City Council met in Executive Session at Medina City Hall, pursuant to
RCW 42.30.110 (1)(g), to interview candidates for the position of City Manager.
Executive Session was called to order at 9:00 am.
City Council Members Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark
Nelson, Bob Rudolph, and Shawn Whitney, and Dick Cushing from Waldron and
Company were present.
At 3:00 pm, the City Council announced a time extension of one hour and thirty minutes
to continue Executive Session. No members of the public were present for the time
extension. Executive Session adjourned at 4:35 pm.
OTHER BUSINES
The City Council convened in open session at 4:35 pm.
MOTION JORDAN AND SECOND RUDOLPH TO DIRECT DICK CUSHING TO
ENGAGE IN CONTRACT NEGOTIATIONS WITH CANDIDATE "C", AND MOTION
CARRIED UNANIMOUSLY AT 4:35 PM.
ADJOURNMENT
MOTION JORDAN AND SECOND WHITNEY TO ADJOURN THE JULY 16, 2008
SPECIAL MEETING, AND THE MOTION CARRIED UNANIMOUSLY AT 4:36 PM.
The July 16, 2008 Special Meeting of the Medina City Council adjourned at 4:36 pm.
The City Council will hold Special Meetings, Monday, July 28, 2008, from 6:30 to 8:00
pm, and Tuesday, August 5; 2008, from 7:00 to 9:00 pm, to discuss City Hall facility
options and to gain public feedback.
The next Regular Meeting of the Medina City Council is scheduled to be held
Monday, August 11, at 6:30 pm
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
ITEM CA-4
DRAFT
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Medina City Hall Council Chambers
July 28, 2008, 6:00 pm
CITY HALL PUBLIC TOUR AND SCHEMATIC VIEWING
City Hall was open for public tours and for viewing of City Hall facility schematics from
6:00 to 7:00 pm.
CALL TO ORDER
The July 28, 2008, Special Meeting of the Medina City Council was called to order by Mayor
Nelson at 7:12 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence,
Mark Nelson, Bob Rudolph, and Shawn Whitney
City Staff Present: Mike Caldwell, Interim City Manager; and Rachel Baker, City
Clerk
Following the Pledge of Allegiance, Mayor opened the floor to public comment about the
City Hall facility at 7:19 pm.
PUBLIC COMMENT
Resident Jan Brekke said it is a privilege to live in Medina. He declared the strength of
America and the root of democracy are in local governments. Mr. Brekke pronounced
the challenge for the City Council and staff is to provide leadership to the City of
Medina. Resident claimed the population of Medina has not increased, but staff has and
the Council should determine a balance. He said he is looking to the Council for
leadership.
Resident Paul Edelhertz expressed he has concerns regarding the process and
specifically that the schematics provided will skew feedback. Mr. Edelhertz said he is
receiving feedback to preserve park space, particularly the beach park. Resident
commented about maximizing park space and minimizing the impacts to it, and posed a
question about City Hall being rebuilt at a new location. He suggested Council consider
a long term vision for the community.
Resident Pat Boyd voiced he is looking to the Council for leadership and that the
decision belongs to it. He suggested the one criteria missing from the matrix is that the
decision must be politically viable. He said he would like to see criteria ranked in order
of what general populace will let us do. Mr. Boyd remarked that stuff needs to be done.
DRAFT
Resident Dina Johnson inquired if City Hall building holds any landmark status and the
Council responded that research is being conducted about its status on the historic
register.
Resident Tim O'Brien asserted he is a proponent for keeping as much waterfront space
as possible and suggested Council look into alternative locations for City Hall.
Resident Tim McGee disclosed he does not have enough information to draw a
conclusion, but can comment objectively. He said the beach park is the best real estate
in the United States and the challenge for the Council is to make a realistic
determination of the City's needs to function properly and to provide adequate space.
Mr. McGee commented that the middle ground should be found between city operations
and minimizing impacts in order to gain the biggest land use benefit. Resident
suggested another option to consider should be razing and rebuilding City Hall.
Resident Miles Adam stated the Council has three decisions to make: first, whether or
not to expand, second, where to expand, and third, how big. He explained why a total
relocation would be difficult and why it would not be the best solution. Resident
suggested the Council look at option B1, expanding the building on north end. Mr. Adam
remarked that in 2006, a similar full plan was delivered to the Council. He said it would
be easy to construct, would be the best return on investment, would take the least
amount of park space, and would be consistent with the image and historical look of City
Hall. Resident alleged the population is not growing and all functions of a larger city are
not needed. Mr. Adam reminded Council that former city manager Doug Schulze
presented a similar idea and he suggested consideration of that proposal, saying that
reducing expansion would return park space.
Resident Kristen Edelhertz asserted that more waterfront park space will never be
gained and that the beach park is what makes the community special. She told Council
it needs to decide whether the beach park will be a park or an office park and that it is
important to protect the park, because once the building is expanded, the structure will
be permanent. Ms. Edelhertz suggested Council consider leasing space.
Resident Heija Nunn disagreed with option to raze City Hall, maintaining it is important
to preserve the building, because it is one of the few remaining historical structures on
the eastside. Resident said Council should look at highest and best use and the beach
park should be preserved. She continued to say that the park is not meant to be used as
an office park and suggested Council consider all options and get all questions
answered in order to find a creative solution for space in the future.
Resident Laura Weingaertner supported option for relocation of City Hall and the police
department. She commented that she would like to see the beach park expanded and
the current building added to the park for community use. Ms. Weingaertner said she
would like classes, such as kayaking, offered at the park.
Resident Bob Piper explained he would like to see the building refurbished, but not
expanded. He suggested the City consider leasing office space in downtown Bellevue,
especially since efficiencies can be offered through current technologies.
City Council Minutes July 28, 2008
Page 2
DRAFT
Resident Corinne Beardsley said the beach could be better used for kids and she would
like to see more activities at the beach park. Ms. Beardsley commented that it is easy to
lose sight of what is beautiful. She stated the Council should consider relocating the
police department elsewhere in Medina and City Hall should be left as is.
Mayor closed comment period at 7:57 pm.
The Council recessed for a break at 7:59 pm and reconvened at 8: 10 pm.
OTHER BUSINESS
Approval of Professional Services Contract for Labor Negotiations Consultant (8:10 pm)
Caldwell introduced item and answered Council inquiries. Upon request of the Council,
Caldwell agreed to provide updates for all three labor contracts and to include
statements of consultant expenses with monthly city manager report.
MOTION BLAZEY AND SECOND JORDAN TO APPROVE PROFESSIONAL
SERVICES CONTRACT AND MOTION CARRIED 7-0 AT 8:18 PM.
EXECUTIVE SESSION
Council recessed into Executive Session at 8:20 pm to discuss city manager
employment agreement, pursuant to RCW 42.30.110 (1)(g). All City Council Members,
interim city manager, and Dick Cushing from Waldron and Company were present.
Executive Session adjourned at 10:45 pm.
OTHER BUSINESS
City Manager Appointment and Approval of City Manager Employment Contract
The Council did not take action on agenda item.
The Council elected to hold a Special Meeting on Monday, August 4, to interview a city
manager candidate, to discuss candidate qualifications, and to review employment contract
terms.
ADJOURNMENT
The July 28, 2008, Special Meeting of the Medina City Council adjourned by unanimous
consent at 10:46 pm.
The Council will hold a Special Meeting on Monday, August 4, 2008, at 6:30 pm
The Council will hold a Special Meeting in Medina Park on Tuesday, August 5, 2008, at
7:00 pm, to gain public feedback about City Hall facility options.
City Council Minutes July 28, 2008
Page 3
DRAFT
The next Regular Meeting of the Medina City Council is scheduled to be held on
Monday, August 11, 2008, at 6:30 pm.
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes July 28, 2008
Page 4
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Medina City Hall Council Chambers
August 4, 2008; 6:30 pm
EXECUTIVE SESSION
ITEM CA-5
DRAFT
The Medina City Council met in Executive Session at Medina City Hall, pursuant to
RCW 42.30.110 (1)(g), to review candidate qualifications for the position of City
Manager and to discuss potential city manager employment contract.
Executive Session was called to order at 6:32 pm.
City Council Members Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark
Nelson, Bob Rudolph, and Shawn Whitney; Interim City Manager, Mike Caldwell; and
Dick Cushing from Waldron and Company were present.
Executive Session adjourned at 7:32 pm and the Regular Meeting was called to order.
OTHER BUSINESS
MOTION JORDAN AND SECOND BIGLOW TO SEND DRAFT TERMS OF
EMPLOYMENT TO THE CITY ATTORNEY TO PREPARE A DRAFT EMPLOYMENT
CONTRACT FOR NEXT REGULAR MEETING. MOTION CARRIED UNANIMOUSLY
AT 7:37 PM.
ADJOURNMENT
MOTION LAWRENCE AND SECOND BLAZEY TO ADJOURN THE AUGUST 4, 2008
SPECIAL MEETING, AND THE MOTION CARRIED UNANIMOUSLY AT 7:37 PM.
The August 4, 2008 Special Meeting of the Medina City Council adjourned at 7:37 pm.
The City Council will hold a Special Meeting at Medina Park on Tuesday, August 5,
2008, from 7:00 to 9:00 pm to gain public feedback regarding City Hall facility options.
The next Regular Meeting of the Medina City Council is scheduled to be held on
Monday, August 11, at 6:30 pm
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
ITEM CCR-1
CITY OF MEDINA
Memorandum
DATE: August 11, 2008
TO: Mayor and City Council
FROM: Jan Burdue, CPFA
RE: Finance Report — July 2008
General Fund
Revenues
Local Retail Sales and Use Tax — $1,115,038 year to date or 104% of the entire 2008
Budget amount has been received.
Criminal Justice Funding - $8,748 above the projected budget amount for this time of year.
Building Permits - $163,868 below the projected budget amount for this time of year.
Please note this report includes the Budget Amendment Ordinance 829 adopted on 7114108.
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s17H City of Medina
MONTHLY REVENUE REPORT
PAGE I
July 31, SOS
M.T.D. Y.T.D. `s OF REMAINING
ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION
GENERAL FUND
PROPERTY & SALES TAX
001
000
000
311
10
00
00
General Property Taxes
4,601.27
1,153,500.58
2,191,253-00
52.64
1,037,752.42
001
000
000
311
10
00
01
Gen'l Prop Taxes - Ad Valorem
534.25-
1,342.19-
.00
.00
1,342.19
001
000
000
313
10
00
00
Local Retail Sales & Use Tax
109,625-21
1,115,038.42
1,072,365.00
103.98
42,673.42-
001
000
000
313
71
00
00
Criminal Justice Funding
5,593.31
40,648.71
55,000-00
73.91
14,351-29
TOTAL PROPERTY & SALES TAX
119,285.54
2,307,845.52
3,318,618.00
69.54
1,010,772.48
LICENSES & PERMITS
001
000
000
322
10
00
00
Building Permits
20,333-41
358,132.08
900,000.00
39.79
541,867.92
001
000
000
322
30
00
00
Animal Licenses
234.00
808.00
1,000.00
80.80
192.00
001
000
000
322
85
00
00
Special Event Permits
.00
50.00
.00
.00
50.00-
001
000
000
322
90
00
00
Gun Permits
32.00
849.95
500.00
169.99
349.95-
TOTAL LICENSES & PERMITS
20,599,41
359,840.03
901,500.00
39.92
541,659.97
INTERGOVERNMENTAL
001
000
000
331
17
20
11
Fed11 Grant -Homeland Sec 1
.00
16.585.78
16,800.00
98.72
214.22
001
000
000
331
17
20
12
Fed11 Grant -Homeland Sec II
.00
2,724.46
2,725.00
99.98
.54
001
000
000
331
17
20
13
State Grant -Criminal Justice
.00
.00
15,490.00
.00
15,490.00
001
000
000
334
00
31
20
State Grant -Secretary of State
9,573.00
9,573.00
15,955.00
60.00
6,382.00
001
000
DOD
334
01
10
00
State Grant-Crim Just Training
.00
41,760.98
41,760.00
100.00
.98-
001
000
000
334
81
80
00
State Grant-Military-FEMA 2006
.00
34,285.03
34,285.00
160.00
.03-
001
000
000
334
03
50
00
State Grant -Traffic Safety Com
.00
.00
2,SOO.60
.00
2,500.00
001
000
000
336
06
21
00
MVET-Criminal Justice -Pop.
250.00
750.00
1,000.00
75.00
250.00
001
000
000
336
06
26
00
Criminal Justice -Special
601.70
1,743.83
2,200.00
79.27
456.17
001
000
000
336
06
51
DD
DUI/Other Criminal Justice
132.95
400.21
645.00
62.05
244.79
001
000
000
336
06
94
00
Liquor Excise Tax
3,386.41
10,494.11
13,865.60
75.69
3,370.89
001
000
000
336
06
95
DD
Liquor Control Board Profits
.00
10,039.26
22,S00.00
44.62
12,460.74
001
000
000
338
21
00
00
Hunts Point Police Contract
.(I0
124,963.00
250,000.00
49,99
125,037.00
001
000
000
338
21
00
20
WCIA-Lexipol
-00
.00
2,000.00
.00
2,000.00
001
000
000
338
23
00
00
Detention/Correction-Jail
195-00
5,707.24
SDO.00
1,141.45
5,207.24-
TOTAL INTERGOVERNMENTAL
14,139.06
259,026.90
422,225.00
61.35
163,198.10
CHGS FOR GOODS AND SERVICES
001
000
000
341
99
00
00
Passport & Naturalization Fees
750.00
7,386-20
20,000.00
36.93
12,613.90
001
000
000
342
10
00
00
Law Enforcement Services
.00
100.00
1,000.00
10.00
900.00
001
000
000
342
90
00
00
Other -Police Fee -Home Alarms
.00
.00
100.00
.OD
100.00
001
000
000
347
60
00
00
Program Fees
315.00
315.00
1,500.00
21.00
1,185.00
TOTAL CHGS FOR GOODS/SERVICES
1,065.00
7,BD1.20
22,600.00
34.52
14,798.60
FINES & FORFEITURES
1001
.00.0
000
353
1.0
DD
00.
. Municipal Court -Traffic Infrac
12,367.50
fi7,645.31
).20,000.00
56-37
5?.,354.69
TOTAL FINES & FORFEITURES
12,367.60
67,645.31
120,000.00
56.37
52,354.69
MISCELLANEOUS REVENUE
001
000
000
361
11
00
00
Investment Interest
14,626.78
112,517.22
225,000.00
50.01
112,482.78
001
ODO
000
361
40
00
00
Sales Interest
272.19
3,920.89
3,500.00
112.03
420.89-
001
000
000
367
11
00
00
Contributions/Donations-Police
.00
3,085.00
2,500.00
123.40
585.00-
001
000
000
369
30
00
00
Confiscated -Drug Seizure
.00
3,964.58
200.00
1,982.29
3,764.58-
001
000
000
369
30
DO
10
Confiscated Property -Auction
.00
283.62
.00
.00
253.62-
City of Medina
MONTHLY REVENUE REPORT
PAGE 2
July
31, 200E
M.T.D.
Y.T.D.
g OF
REMAINING
ACCOUNT
NUMBER
➢ESCRIPTION
RECEIPTS
RECEIPTS
ESTIMATED
TOTAL
EXPECTATION
001
000
000
369
81
00
00
Petty Cash - Overage/Shortages
-00
4.23
.00
.00
4.23-
001
000
000
369
90
00
00
Other
1,028.06
12,114.30
18,000-00
67.30
5,885.70
001
000
ODD
369
90
00
05
Other-Cd's
5.00
11.00
.00
.00
11.00-
001
000
000
369
90
00
10
Other -Copies
140.26
850.41
.00
.DO
850.41-
001
000
000
369
90
00
15
other -Fingerprinting
.00
54.00
.00
.OD
54.00-
001
000
000
369
90
00
35
Other -Notary
48.00
200.00
.00
.DO
200.00-
001
000
000
369
90
00
40
Other -Postage
.00
1,188.73
.00
.00
1,188.73-
001
000
000
369
90
00
45
Other -Reports
24.00
64.50
.00
.00
64.50-
TOTAL MISCBLLANEOUS REVENUES
16,144.29
138,258.48
249,2DO.00
55.48
110,941.52
NONREV£NUES
001
000
000
369
DO
00
00
other Non -Revenues (pass thru)
.00
.00
226,000.00
.00
225,000.00
Doi
000
000
389
00
00
10
Attorney
.00
4.50
.00
.00
4.50-
001
000
000
389
00
00
20
Building Inspector
45.00
3,883.25
.00
.00
3,883.25-
001
000
000
389
00
00
30
Building Official
638.33
27,181.60
.00
.00
27,181.60-
001
000
000
389
00
00
50
Engineer
9,172.42
112,784.59
.00
.00
112,784.59-
001
000
000
389
00
00
60
Landscape Architect
1,418.23
17,47E-09
.00
.06
17,478.D9-
001
000
000
389
00
00
70
Planner
1,968.75
23,034.40
.00
.00
23,034.40-
TOTAL NONREVENUES
13,242.73
184,366,43
225,000.00
81.94
40,633.57
TOTAL GENERAL FUND
196,843.63
3,324,781.87
5,259,143.00
63-22
1,934,359.13
s17H City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2005 PAGE 1
M.T.D. Y.T.D. t OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
GENERAL FUND
LEGISLATIVE SERVICES
001 000 000 511 60 41 00 Professional Services
001 000 000 511 60 42 00 Communications -TV System
001 000 000 511 60 43 00 Travel & Training
001 000 000 511 60 49 00 Miscellaneous
001 000 000 511 60 49 10 Medina Days
001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs
TOTAL LEGISLATIVE SERVICES
.00
.00
5,000.00
.00
5,000.00
.00
.00
25,000.0a
.00
25,000.00
.00
275.69
2,500.00
11-03
2,224.31
390.82
623.37
3,000.00
20.78
2,376.63
.00
.00
7,500.00
.00
7,500.00
.00
8,292.34
6,000.00
138.21
2,292.34-
390.82
9,191.40
49,000.00
18.76
39,808.60
City of Medina
MONTHLY. EXPENDITURE REPORT
July , 2008
31
PAGE 2
M.T.D.
Y.T.D.
$ OF
UNEXPENDED
ACCOUNT
NUMBER
DESCRIM101T
EXPENDITURES
EXPENDITURES
APPROPRIATED
TOTAL
13ALANCE
MUNICIPAL COURT
001
000
000
512
50
41
10
Prosecuting Attorney
4,000.DO
24,000.00
48,000.DD
50.00
24,000.00
001
000
000
512
50
41
20
Public Defender
.00
4,930.00
10,000.00
49.30
5,070.00
001
000
000
512
50
41
30
Expert Witness
.00
.00
1,000.00
.00
1,000.00
001
000
000
512
50
51
10
Municipal Court-Traffic/NonTrf
4,SS2.50
33,303.50
60,000.00
55.51
26,696-50
TOTAL MUNICIPAL COURT
8,552.50
62,233.50
119,000.00
52.30
56.766.50
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2008
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
ACCOUNT NUMBER
DESCRIPTION
EXECUTIVE
SALARIES & WAGES
001 000 000 513 10 11 00
Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 513 10 21 00
Personnel Benefits
001 000 000 513 10 21 50
Auto Allowance
TOTAL PERSONNEL BENEFITS
OTHER SERVICES AND CHARGES
001 000 000 513 10 35 00
Small Tools/Minor Equipment
001 000 000 513 10 41 00
Professional Services
001 000 000 513 10 42 00
Communications
001 000 000 513 10 43 00
Travel & Training
001 000 000 513 10 49 00
Miscellaneous
001 000 000 513 10 49 01
Dues, Subsc, Auto Allowance
TOTAL OTHER SERVICES & CHARGES
TOTAL EXECUTIVE DEPARTMENT
PAGE 3
$ OF UNEXPENDED
TOTAL BALANCE
.00
29,499.75
118,344.00
24,93
88,844.25
.00
29,499.75
119,144.00
24.93
a8,844.25
.00
2,815.14
30.,025.00
9.38
27,209,86
_00
.00
4,200.00
.00
4,200.00
.DO
2,815.14
34,225.00
8.23
31,409.86
.OG
•00
500.00
.00
500.00
18,340.86
62,173,31
50,000.00
124.35
12,173.31-
1.40
261.49
600.00
43,58
338.51
110.77
357.35
2,500.00
14.29
2,142.65
28-92
209.26
6,000.00
3.49
5,790.74
.00
1,170.33
500.00
234.07
670.33-
18,481.97
64,171.74
60,100.00
106.77
4,071.74-
18,481.97
96,486.63
212,669.00
45.37
116,182.37
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2008
N.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
ACCOUNT NUMBER
DESCRIPTION
FINANCE DEPARTMENT
SALARIES & WAGES
001 000 000 514 10 11 00
Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 514 10 21 00
Personnel Benefits
TOTAL PERSONNEL BENEFITS
OTHER SERVICES E CHARGES
001 000 000 514 10 43 00
Travel & Training
001 000 000 514 10 46 00
Insurance (WCIA)
001 000 000 514 10 49 00
Miac-Dues,Subscriptions
001 000 000 514 10 49 10
Miscellaneous
001 000 000 514 10 51 00
Intergvtml Prof Serv-Auditors
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
001 000 000 514 10 64 10
Financial Reporting Software
TOTAL CAPITAL OUTLAY
TOTAL FINANCE DEPARTMENT
PAGE 4
% OF UNEXPENDED
TOTAL BALANCE
5,738.00
40,166.00
68,100.00
58.98
27,934-00
5,738.00
40,166,00
68,100.00
58.98
27,934-00
1,S03,81
9,754.89
19,035.00
51,25
9,280.11
1,503.81
9,754-89
19,035.00
51.25
9,280.11
.00
614.96
3,000.00
20.50
2,385.04
.00
68,235.00
78,000.00
87.48
9,765.00
.00
383.07
750.00
51.08
366.93
457.58
6,046.42
6,200.00
97.52
153.58
3,784.92
6,001.40
14,200.00
42.28
8,196.60
4,242.50
81,282.85
102,150.00
79.57
20,867.15
.00
.00
20,000.00
.00
20,000.00
.00
.00
20,000.00
.00
20,000.00
11,484.11
131,203.74
209,285.00
62.69
78,081.26
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2005
PAGE 5
M.T.D.
Y.T.D.
% OF
UNEXPENDED
ACCOUNT NUMBER DESCRIPTION
EXPENDITURES
EXPENDITURES
APPROPRIATED
TOTAL
BALANCE
LEGAL DEPARTMENT
001 000 000 515 20 41 10 City Attorney
9,309.57
77,818.1E
142,750.00
54.51
64,931.84
001 000 000 515 20 41 60 Special Counsel
.00
403-00
15,000.00
2.69
14,597.00
TOTAL LEGAL DEPARTMENT
9,309.57
78,221.16
157,750.00
49.59
79,528.84
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2008
M.T.D. Y.T.O.
EXPENDITURES EXPENDITURES APPROPRIATED
ACCOUNT NUMBER
DESCRIPTION
CENTRAL SERVICES
SALARIES & WAGES
001 000 000 518 10 11 00
Salaries & Wages
001 000 000 518 10 12 00
Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 518 10 21 00
Personnel Benefits
TOTAL PERSONNEL BENEFITS
001 000 000 518 10 23 00
Tuition
OTHER SERVICES & CHARGES
001000 000 518 10 31 00
Office and Operating Supplies
001 000 000 51B 10 41 00
Professional Services
001 000 000 518 10 41 90
Prof Serv-imaging
001 000 000 518 10 42 00
Postage/Telephone
001 000 000 518 10 43 00
Travel & Training
001 000 000 518 10 44 00
Advertising
001 000 000 Sib 10 47 00
Utility Serv-Elec,Water,Waste
DOI 000 000 519 10 48 00
Repairs & Maint-Equipment
001 000 000 518 10 49 20
Dues, Subscriptions
001 000 000 518 10 49 30
Newsletter
001 000 000 SIB 10 49 40
Photocopies
001 000 000 SIB 10 64 10
PRA/Agenda Manager Software
TOTAL OTHER SERVICES & CHARGES
BUILDING MAINTENANCE
001 000 000 518 30 45 00
Facility Rental
001 000 000 518 30 48 00
Repairs/Maint-City Hall Bldg
TOTAL BUILDING MAINTENANCE
SUBTOTAL CENTRAL SERVICES
PAGE 6
% OF UNEXPENDED
TOTAL BALANCE
15,913.66
111.402.07
182,395.00
61.08
70,992.93
.00
.00
2,500.00
.00
2,500.00
15,913.66
111,402.07
184,895.00
60.25
73,492.93
4,682,76
30,713.57
62,351.00
49.26
31,637.43
4,682.76
30,713.57
62,151.00
49.26
31,637.43
389.00
389.00
_00
.00
389.00-
293.66
6,292.13
23,000.00
27.36
16,707.87
26.75
1,283.78
.00
.00
1,283.78-
16.48
2,480.99
22,955.00
10.81
20,474.01
2,705.02
15,547.66
30,000.00
51.83
14,452.34
115.42
2,203.56
5,500.00
40.06
3,296,44
512.17
951.27
4,000.00
23.78
3,048.73
806.30
4,338.51
1I,DDD.00
39.44
6,661.49
.00
.00
2,000.00
.00
2,000.00
.00
876.20
2,500.00
35.05
1,623.80
4,665.43
15,308,17
32,000.00
47.84
16,691.83
1,205.34
2,369.21
1,500.00
157.95
869.21-
4,000.00
8,000-00
10,000.00
80.00
2,000.00
14,735.57
60,040.48
144,455.00
41-56
84,414.52
.00
3,154.64
6,201.00
50.87
3,046.36
1,776.03
8,929.97
18,500.00
48.27
9,570.03
1,776.03
12,084.61
24,701.00
48.92
12,616.39
37,108.02
214,240.73
416,402.OD
51.45
202,161.27
ACCOUNT NUMBER DESCRIPTION
INFORMATION TECHNOLOGY
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 200S
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
001 000 000 518 90 31 00
office & Operating Supplies
001 000 000 518 90 41 50
Technical Services
001 000 000 510 90 48 00
Repairs & Main -Equipment
TOTAL INFORMATION TECHNOLOGY
INTERGOVERNMENTAL SERVICES
001 000 000 519 90 48 00
Repairs and Maintenance -Bldg
001 000 000 519 90 49 00
Association of WA Cities
001 000 000 519 90 49 01
Puget Sound Regional Council
001 000 000 S19 90 49 03
ARCH
001 000 000 519 90 49 04
Eastside Transportation Prcg.
001 000 000 519 90 49 08
OMWBE - Office of Minority
001 000 000 519 90 51 20
Puget Sound Clean Air Agency
001 000 000 519 90 51 30
King County Alcohol Control
001 000 000 519 90 51 40
King County Water & Land Reeou
001 000 000 519 90 51 60
WA St Purchasing & Contract
TOTAL INTERGOVERNMENTAL
TOTAL CENTRAL SERVICES
PAGE 7
°s OF UNEXPENDED
TOTAL BALANCE
776.27
3,201.29
6,200.00
51.63
2,998.73,
.00
4,041-70
10,015.00
40.36
5,973.30
6,836.27
9,895.77
14,710.00
67.20
4,824.23
7,612.54
17,128.76
30,925.00
55.39
13,796.24
4,848.34-
.00
.00
.00
.00
.00
1,393.OS
1,400.00
99-50
6.95
.00
530.00
450.00
117.76
80.00-
.00
2,485.79
15,000.00
16.57
12,514.21
.00
100.00
100.00
100.00
.00
.00
318.00
.00
.00
318.00-
_00
5,364.DO
5,021.00
106.83
343.00-
.00
343.56
500.00
68.71
156.44
921.33
1,842.66
2,000-00
92.13
157.34
.00
.00
500-00
.00
500.00
3,927.01-
12,377.06
24,911.00
49.57
12,593.94
40,793.55
243,746.55
472,298.00
51.61
22B,551.4S
City of Medina
MONTHLY EXPENDITURE REPORT
J711y il, 200S
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
ACCOUNT NUMBER
❑ESCRIPTION
POLICE DEPARTMENT
SALARIES & WAGES
001 000 000 521 20 11 00
Salaries & Wages
001 000 000 521 20 11 15
Salaries -Military Back£ill
001 000 000 521 20 12 00
Overtime
001 000 000 521 20 12 01
Merit Pay
001 000 000 521 20 13 00
Holiday Pay
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 521 20 21 00
Personnel Benefits
001 000 GOO 521 20 21 10
Personnel Benefits -Retirees
001 000 000 521 20 22 00
Uniforms
001 000 000 521 20 23 00
Tuition
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 521 20 31 00
Office Supplies
001 000 000 521 20 31 40
Police Operating Supplies
001 000 000 521 20 31 SD
Photographic Supplies
001 000 000 521 20 31 60
Ammo/Range (Targets, etc.)
001 O00 000 521 20 31 70
Police Radio Equipment
001 000 000 521 20 32 00
Vehicle Expenses -gas, car wash
001 000 000 521 20 35 20
Firearms (purchase & repair)
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 521 20 41 00
Professional Services
001 000 000 521 20 41 50
Recruitment. -Background
001 000 000 521 20 42 00
Communications (Phone,Pagers)
001 000 000 521 20 43 00
Travel & Training
001 000 000 521 20 44 50
Recruitment -Advertising
001 000 000 521 20 45 00
Equipment -Lease & Rentals
DOS 000 000 521 20 48 00
Repairs & Maint-Equipment
001 000 000 521 20 48 10
Repairs & Maint-Automobiles
001 000 000 521 20 49 00
Misc. (Service/supplies)
001 000 000 521 20 49 20
Bicycle Patrol
001 000 000 521 20 49.30
Animal Control
001 000 000 521 20 49 40
Dues,Subcriptions,Memberships
001 000 000 521 20 49 41
Lexipol Manuals
001 000 000 521 20 49 60
Crime Prevention/Puhlic Educ
001 000 000 521 20 49 90
Misc-Investigative Fund
TOTAL OTHER.SERVICE$.,& CHARGES
PAGE 8
OF UNEXPENDED
TOTAL BALANCE
62,910.83
430,376.05
830,975.00
51.79
400,598.95
.00
9,979.63
43,000.00
23.21
33,020.37
5,715.33
59,001.77
100,000.00
59.00
40,998.23
.00
13,466.22
25,935.DO
S1.92
12,468.78
.DO
686.70
31,900.00
2.15
31,213.30
68,626,16
513,510.37
1,031,810.00
49.77
518,299.63
19,249,83
134,830.84
249,714.00
S3.99
114.883.16
3,S28.20
24,697.40
46,000.00
53.69
21,302.60
1,985.06
11,120.96
19,500.00
57.03
B,379.04
.00
1,500.00
5,000.00
30.00
3,500.00
24,163.09
172,149.20
320,214.-00
53.76
148,064.80
279.71
2,623.70
5,500.00
47.70
2,876.30
.06-
972.93
9,950.00
9.?S
8,977.07
.00
.00
300.00
.00
300.00
.00
6,409.47
6,000.00
106.82
409.47-
.00
.00
29,500.00
.00
29,500.00
2,948.49
22,356.94
43,000.00
51.99
20,643.06
193.97
7,271.97
7,100.00
102.42
171.97-
3,422.11
39,635.01
101,350.00
39.11
61,714.99
1,133.95
12,196.43
13,000.00
93.82
803.57
.00
834.00
2,000.00
41.70
1,166.00
1,302.60
7,306.64
31,000.00
23.57
23,693.36
1,108.04
8,395.55
25,225.00
33.28
16,829.45
.00
.00
1,OD0.00
.DO
1,000.00
24S.17
455.15
2,700.00
16.86
2,244.85
.00
1,221.85
15,000.00
8.15
13,778.15
.00
10,420.99
10,000.00
104.21
420.99-
85.84
171.39
500.00
34.28
328.62
.00
2,127.64
1,200.00
177.30
927.64-
.00
.00
1,000.00
.00
1,000.00
394.00
3,340.76
2,500.00
133.63
840.76-
.00
4,950.00
6,000.00
82.50
1,050.00
.00
270.89
3,000.00
9.03
2,729.11
.00
.00
500.00
.00
500.00
4,569.60
51,691.28
1141625.00
45.10
62,933.72
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2005 PAGE 9
M.T.D. Y.T.D. OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
INTERGOVERNMENTAL SERVICES
001 000 000 521 20 51 10 Dispatch Services -Kirkland
001 000 000 521 20 51 15 Dispatch Services-Norcom Trans
001 000 000 521 20 51 20 Dispatch-EPSCA
001 000 000 521 20 51 30 Access-WSP
001 000 000 521 20 51 40 Marine Patrol -Mercer Island
001 000 000 521 20 51 50 Jail Service -Prisoner Board
001 000 000 521 20 51 60 Prisoner Transport
001 000 000 521 20 51 80 Domestic Violence -Kirkland
001 000 000 521 20 51 85 IT Services -Kirkland
TOTAL INTERGOVERNMENTAL SERV.
CAPITAL OUTLAY
001 000 000 521 20 64 10 Furniture & Equipment
001 000 000 521 20 64 30 Mobile Traffic Radar Trailer
001 000 000 521 20 64 40 Norcom Technology Share
TOTAL CAPITAL OUTLAY
TOTAL POLICE DEPARTMENT
18,735.75
37,471.50
75,000.00
49.96
37,528.50
.00
631.99
8,450.00
7.48
7,818.01
617.32
4,321.24
7,650.00
56.49
3,328.76
660.00
1,320.00
2,640.00
50.00
1,320.00
.00
.00
57,000.00
.00
57,000.00
7,084.29
63,633.37
82,000.00
77-60
18,366.63
1,800.00
7,050.00
7,500.00
94.00
450.00
170.01
250-70
2,100.00
11.94
1,849.30
.00
4,652.80
46,922.00
9.94
42,169.20
29,067.37
119,331.60
289,162.00
41.27
169,830.40
.00
298.82
1,000.00
29.88
701.18
.00
.00
12,000.00
.00
12,000.00
305.19
12,921.35
44,125.00
29.28
31,203.65
305.19
13,220.17
51,125.00
23.14
43,904.83
130,753,52
909,537.63
1,914,286.00
47.51
1,004,748.37
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 200S
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
FIRE & MEDICAL AID DEPARTMENT
INTERGOVERNMENTAL SERVICES
001 000 000 522 20 51 00 Fire Control Services
TOTAL INTERGOVERNMENTAL
TOTAL FIRE & MEDICAL DEPT
00 308,680.00
617,36D.00
00 308,680,00
6'17,360.06
00 308,680.00
617,360.00
PAGE 10
$ OF UNEXPENDED
TOTAL BALANCE
50.00
308,660,00
50.00
308,680.00
50-OD
308,680.00
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 20Qs
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
ACCOUNT NUMBER
DESCRIPTION
EMERGENCY PREPAREDNESS
SUPPLIES
001 000 000 525 60 31 00
Supplies
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
O01 000 000 525 60 41 00
Professional Services
001 000 DOD 525 60 41 02
Prof Serv-Homeland Grant-CEMP
001 000 000 525 60 42 00
Communications/Data-Coach
001 000 000 525 60 48 00
Repairs & Maint-Coach
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
001 000 000 525 60 64 11
Fed'1 Grant -Homeland Security
TOTAL CAPITAL OUTLAY
TOTAL EMERGENCY PREPAREDNESS
PAGE 12
% OF UNEXPENDED
TOTAL BALANCE
466.07
3,355.78
25,000.00
13.42
21,644.22
466.07
3,355.78
25,000.00
13.42
21,644.22
4,275.00
25,320.00
34,510.00
73.37
9,190.00
,DD
.00
15,490.00
.00
15,490.00
34.61
1,734,94
3,200.00
54.22
1,465.06
96.44
1,784.74
4,800.00
37.18
3,015.26
4,406.05
28,839.68
58,000.00
49.72
29,160.32
.00
16,660.38
16,800,00
99.17
139.62
.00
16,660.38
16,800.00
99.17
139.62
4,872.12
48,355.84
99,800.00
48.95
50,944.16
city of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2Q48
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
ACCOUNT NUMBER
DESCRIPTION
DEVELOPMENT SERVICES DEPT
SALARIES & WAGES
001 000 000 558 60 11 00
Salaries & Wages
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 558 60 21 00
Personnel Benefits
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 558 60 31 00
Operating Supplies
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 558 60 41 00
Prof Services
001 000 000 558 60 41 01
Planning Consultant
001 000 000 558 60 41 02
Hearing Examiner
001 000 000 558 60 41 05
Building Official Consultant
001 000 000 558 60 41 06
Building Inspector Consultant
001 000 000 558 60 41 07
Engineering Consultant
001 000 000 558 60 41 50
Landscape Consultant
001 000 000 558 60 42 00
Communications
001 000 000 S58 60 43 00
Travel & Training
O01 000 000 558 60 49 00
Dues,Subs0riptions,Memberships
001 000 000 558 60 64 00
Fuxniture & Equipment
TOTAL OTHER SERVICES & CHARGES
TOTAL DEVELOPMENT SERVICES
PAGE 13
k OF UNEXPENDED
TOTAL BALANCE
16,970-38
118,547.12
235,948.00
50.24
117,400.88
18,970.38
118,547.12
235,94B_00
50.24
117,400.88
5,701.62
34,261.04
70,547.00
48-56
36,295.96
5,701,62
34,261.04
70,547.00
48.56
36,285.96
.00
188.29
1,200.00
15.69
1,011.71
.00
3.88.29
1,200.00
15.69
1,011.71
.00
25,972.61
.00
-00
25,972.61-
7,011.29
45,509-83
70,500.00
64-55
24,990.17
.00
14,400-00
32,500.00
44.31
18,100.00
1,322.00
5,893.25
5,000.00
117-87
893.25-
5,277.34
40,379.94
110,000.00
36.71
69,620.06
16,908-99
149,384.46
250,000.00
59.75
100,615.54
3,168.00
19,300.41
50,000.00
38.60
30,699.59
.00
.00
1,000.00
.00
1,000.00
.00
30.00
5,000.00
.60
4,970.00
.00
260.00
1,000.00
26.00
740.00
.00
.00
500.00
.00
500.00
33,687.62
301,130.50
525,500.00
57.30
224,369.50
56.359.62
454,126-95
833,195.00
54.50
379,068.05
City of Medina
MONTHLY EXPENDiTIFPP RP-nnnm
Judy 31, 2008
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
ACCOUNT NUMBER
DESCRIPTION
RECREATION -LIFEGUARDS
SALARIES & WAGES
001 000 000 574 20 11 00
Salaries & Wages
001 000 000 574 20 12 00
Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 574 20 21 00
Personnel Benefits
001 000 000 574 20 22 00
Uniforms
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 574 20 31 00
Operating Supplies
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 574 20 43 00
Travel E. Training
001 000 000 574 20 44 00
Advertising
001 000 000 574 20 49 00
Miscellaneous
TOTAL OTHER SERVICES & CHARGES
TOTAL RECREATION -LIFEGUARDS
PAGE 14
V OF UNEXPENDED
TOTAL BALANCE
12,714.50
13,741.50
21,000.00
65.44
7,258.50
330.00
330.00
500.00
66.00
170.00
13.044.50
14,071,50
21,500.00
65.45
7,428.50
1,818.91
1,961.90
2,800.00
70.07
838.10
721.94
885.29
600.00
147,55
28S:29-
2,540.85
2,847.19
3,400.00
83.74
552.81
363.9D
971.09
800.00
121.39
171.09-
363.90
971.09
800.00
121.39
171.09-
15.00
15.00
200.00
7.50
185.00
.06
.00
200.00
.00
200.00
113.83
113.83
200-00
56.92
86.17
128.83
128.83
600.00
21.47
471.17
16,018.08
18,018,61
26,300.00
68.51
8,281.39
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 200S
M.T.D. Y.T.D.
EXPENDITURES EXPENDITURES APPROPRIATED
ACCOUNT NUMBER
DESCRIPTION
PARKS DEPARTMENT
SALARIES & WAGES
001 000 000 576 80 11 00
Salaries & Wages
001 000 000 576 80 12 00
Overtime
TOTAL SALARIES & WAGES
PERSONNEL BENEFITS
001 000 000 576 80 21 00
Personnel Benefits
001 000 000 576 80 22 00
Uniforms
TOTAL PERSONNEL BENEFITS
SUPPLIES
001 000 000 576 80 31 00
operating Supplies
001 000 000 576 80 31 01
Maintenance Supplies
001 000 000 576 80 32 00
Vehicle Fuel & Lube
TOTAL SUPPLIES
OTHER SERVICES & CHARGES
001 000 000 576 80 41 00
Professional Services
001 000 000 576 80 41 04
Professional Services-Misc
001 000 000 576 80 42 00
Telephone/Postage
001 000 000 576 80 43 00
Travel & Training
001 000 000 576 60 47 00
Utilities
001 000 000 576 80 48 00
Repair & Maint Equipment
001 000 000 576 80 49 00
Miscellaneous
001 000 000 576 80 49 01
Misc-Property Tax
TOTAL OTHER SERVICES & CHARGES
CAPITAL OUTLAY
001 000 000 516 80 63 05
Viewpoint Park -Stairs
001 000 000 576 80 63 10
Viewpoint Park-Irrigate/Landsc
001 000 000 576 80 63 15
Fairweather Playfield-Recondit
001 000 000 576 80 63 20
Park/Trails-Picnic Table/Bench
001 000 000 576 80 64 00
Furniture and Equipment
TOTAL CAPITAL OUTLAY
TOTAL PARKS DEPARTMENT
PAGE 15
% OF UNEXPENDED
TOTAL BALANCE
14,694.46
102,451-72
202,796.00
50.52
100.344-26
-00
84.99
2,500.00
3.40
2,415.01
14,694.46
102,536.71
205,296.00
49,95
102,759.29
4,464.98
29,310.40
57,000.00
51.42
27,689.60
596-95
1,267.63
2,500.00
50.71
1,232-37
5,061.93
30,578.03
59,500.00
51.39
28,921.97
750.89
7,470.36
25,000.00
29.88
17,S29.64
385.93
942.46
8,000.00
11.78
7,057,54
1,433.13
4,398.99
10,900.00
40.36
6,S01.01
2,569.95
12,811.81
43,900.DD
29-18
31,008.19
1,062.73
6,581.97
37,500.00
17.55
30,918.03
316.00
1,503-78
9,000.00
16.71
7,496.22
3,536.77
4,323.22
2,000.00
216.16
2,323-22-
359.00
-2,201.33
3,300.00
62.90
1,298.67
1,046.21
3,825.46
9,000.00
42.51
5,174.54
209.26
705.41
6,000.00
11.76
5,294.59
9.47
720.30
31000.00
24.01
2,279.70
.00
221.58
.00
.00
221.58-
6,539-44
20,083.05
70,000.00
28.69
49,916-95
.00
.00
24,000.00
.00
24,000.00
_00
.00
10,000.00
-00
10,000.00
.00
.00
10,000.00
.00
10,000-00
.00
.00
6,000.00
.00
6,000.00
.00
911-51
1,500.00
60.77
588.49
.00
911-51
51,S00.00
1.77
50,588.49
28,865.78
166,921.11
430,196.00
38.80
263,274.89
City of Medina
MONTHLY EXPENDITURE REPORT
July 31., 200,S
M.T.D. Y.T.D-
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED
OPERATING TRANSFERS
001 000 000 S97 00 30 00 Street Fund
001 000 000 597 00 40 00 Reserve Fund
TOTAL OPERATING TRANSFERS
TOTAL EXPENSES
PAGE 16
3 OF UNEXPENDED
TOTAL BALANCE
.00
200,000.00
200,000-00
100.00
_ .00
.00
500,000.00
500,000.00
100.00
.00
.00
700,000.00
700,000-00
100.00
.00
327,941.84
3,227,223-12
5,841,139.00
55.25
2,613,915.88
City of Medina
MONTHLY REVENUE REPORT
July 31, 2008
M.T.O.
ACCOUNT NUMBER DESCRIPTION RECEIPTS
EQUIPMENT REPLACEMENT FUND
OTHER FINANCING SOURCES
100 000 000 395 20 00 00 Equip -Insurance Recoveries
TOTAL OTHER FINANCING SOURCES
TOTAL EQUIPMENT REPLACEMENT
PAGE 3
Y.T.D. I OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
12,286.00
12,265.00
.00
.00
12,285.00-
12,285.00
12,285.00
.00
.00
12,285.00-
12,285.00
12,285.00
.00
.00
12,285.00-
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2005
M.T.D. Y.T-D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATE0
EQUIPMENT REPLACEMENT FUND
CAPITAL OUTLAY
100 000 000 521 50 64 00 Police -Automobile
TOTAL CAPITAL OUTLAY
TOTAL EQUIPMENT REPLACEMENT
PAGE 17
: OF UNEXPEND13D
TOTAL BALANCE
00 39,686.51 79,480.00 49.93
00 39,686.91 79,480.00 49.93
00 39,686.91 79,480.00 49.93
39,793.09
39,793.09
39,793.09
City of Medina
MONTHLY REVENUE REPORT
July 31, 2008
M.T.D.
RECEIPTS
ACCOUNT NUMBER
DESCRIPTION
CITY STREET FUND
INTERGOVERNMENTAL REVENUE
101 000 000 331 06 91 00
Nat-1 Pollution Discharge Elim
101 000 000 336 00 87 00
Motor Fuel Tax(Unrestricted)
TOTAL INTERGOVERNMENTAL
101 000 000 397 00 10 00
From General Fund
TOTAL OPERATING TRANSFERS
TOTAL CITY STREET FUND
PAGE 4
Y.T.D. OF REMAINING
RECEIPTS ESTIMATED TOTAL E%PECTATION
.00
.00
75,000.00
.00
75,000.00
5,884.11
38,316.90
74,000.00
51.78
35,683.10
5,884.11
38,316.90
149,000.00
25.72
110,683.10
_00
200,000.00
200,000.00
100.00
.00
.00
200,000.00
200,000.00
100.00
.00
5,884.11
23B,316.90
349,000.00
68.29
110,683.10
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2008 PAGE 18
M.T.D. Y.T.D. t OF UNEXPENDED
ACCOUNT NUMBER DESCRIPTION BXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE
CITY STREET FUND
SALARIES & WAGES
101 000 000 542 30 11 00 Salaries & Wages
101 000 000 542 30 12 00 Overtime
TOTAL SALARIES F. WAGES
PERSONNEL BENEFITS
101 000 000 542 30 21 00 Personnel Benefits
101 000 000 542 30 22 00 Uniforms
TOTAL PERSONNEL BENEFITS
ROAD & STREET MAINTENANCE
101 000 000 542 30 31 00 Operating Supplies
101 000 000 542 30 35 00 Small Tools/Minor Equipment
101 000 000 542 30 41 00 Professional Services
101 000 000 542 30 41 10 Road & Street Maintenance
101 000 000 542 30 45 00 Machine Rental
101 000 000 542 30 47 00 Utility Services
101 000 000 542 30 48 00 Equipment Maintenance
101 000 000 542 40 41 00 Storm Drain Maintenance
101 000 000 542 63 41 00 Street Light Utilities
101 000 000 542 64 41 00 Traffic Control Devices
101 000 000 542 66 41 00 Snow & Ice Removal
101 000 000 542 67 41 00 Street Cleaning
TOTAL ROAD & ST MAINTENANCE
TOTAL CITY STREET FUND
14,694.46
102,451.72
177,836.00
57.61
75,384.28
.00
85.01
.00
.00
85.01-
14,694.46
102,536.73
177,836.00
57.66
75,299.27
4,465-29
29,312.43
51,200.00
57.25
21,887.57
.00
145.40
2,500.00
5,82
2,354.60
4,465.29
29,45-1.83
53,700.00
54.86
24,242-17
917.94
4,212.99
10,000.00
42.13
5,787.31
.00
.00
1,500.00
.00
1,500.00
1,200.00
42,074.12
155,000.00
27.14
112,925.88
.00
309.51
25,000.00
1.24
24,690.49
.00
.00
2,000.00
.00
2,000.00
57.60
280.90
2,000.00
14.04
1,719.20
710.73
4,694.04
4,000.00
117.35
694.04-
99.46
2,597.19
40,000.00
6.49
37,402.81
1,631.89
11,326.13
21,000.00
53.93
9,673.87
.00
9,050.08
6,000.00
150.83
3,050.08-
.00
646.28
1,000.00
84.63
153.72
.00
.00
12,000-00
.00
12,000.00
4,617.92
75,390.84
279,500.00
26.97
204,109-16
23,777.37
207,385.40
511,036-00
40.58
303,650.60
ACCOUNT NUMBER DESCRIPTION
RESERVE FUND
TRANSFERS
102 000 000 397 00 10 00 From General Fund
TOTAL TRANSFERS
TOTAL RESERVES FUND
City of Medina
MONTHLY REVENUE REPORT
July 31, •2r008
PAGE 5
M.S.D.
Y.T.D.
% OF
REMAINING
RECEIPTS
RECEIPTS
ESTIMATED
TOTAL
EXPECTATION
.00
500,000.00
500,000.00
100.00
.00
.00
500,000.00
500,000.00
100.00
.00
.OD
500,000.00
500,000.00
lao.00
.00
City of Medina
MONTHLY REVENUE REPORT
July 31, 2008
M.T-D.
ACCOUNT NUMBER DESCRIPTION RECEIPTS
TREE FUND
MISCELLANEOUS REVENUE
103 000 000 389 00 50 00 Other NonRevenues-Tree Replace
TOTAL MISCELLANEOUS REVENUE
TOTAL TREE FUND
00
00
00
PAGE 6
Y.T.D. % OF REMAINING
RECEIPTS ESTIMATED TOTAL EXPECTATION
38,928.00 35,000.00 111.22 3,928.00-
38,928.00 35,000.00 111.22 3,928.00-
38,920.00 35,000.00 111.22 3,928.00-
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 2008
M.T.D. Y.T.D.
ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPf+tIATE0
TREE FUND
OTHER SERVICES & CHARGES
103 000 000 589 00 49 10 Miscellaneous -Tree Replacement
TOTAL OTHER SERVICES & CHARGES
TOTAL TREE FUND
00 106,068,15 114,000.00
00 106,068.15 114,000.00
00 106,068.15 11.4,000.00
PAGE 20
OF UNEXPENDE➢
TOTAL BALANCE
93.04
93.04
93.04
1,931.85
7,931.85
7,931.85
ACCOUNT NUMBER DESCRIPTION
CAPITAL PROJECTS FUND
TAXES
307 000 000 317 34 00 00 Real Estate Excise Tax 1
307 000 000 317 35 00 00 Real Estate Excise Tax 2
TOTAL TAXES
City of Medina
MONTHLY REVENUE REPORT
PAGE a
July 31, 2008
M.T.D.
Y.T.D.
Pd OF
REMAINING
RECEIPTS
RECEIPTS
2STIMATED
TOTAL
EXPECTATION
27,000.62
138,420.32
412,500.00
33.56
274,079.68
27,000.62
138,420.32
412,500.00
33.56
274,079.68
54,001.24
276,040.64
825,000.00
33.56
548,159.36
TOTAL CAPITAL PROJECTS FUND 54,001.24 276,840.64 825,000.00 33.56 548,159-36
ACCOUNT NUMBER DESCRIPTION
CAPITAL PROJECTS FUND
City of Medina
MONTHLY EXPENDITURE REPORT
Judy 31, 2008 PAGE 22
M.T.D. Y.T.D. % OF UNEXPENDED
EXPENDITURES EXPENDITURES- APPROPRIATED TOTAL BALANCE
IMPROVEMENTS
307 000 000 595 30 63 01 Road Construction
307 000 000 595 30 63 02 Storm Sewer Construction
307 000 000 595 30 63 03 Park Improvements
307 000 000 59S 30 63 10 Sidewalk-82ad Ave/NE 8th St
307 000 000 595 30 63 11 Facility Structural Analysis
307 000 000 595 30 63 13 Pub Safety Camera Systems
307 000 000 595 30 63 14 viewpoint Park Dock Repair
307 000 000 595 30 63 15 Beach Prk Irrigate/Path Repair
307 000 000 595 30 63 16 Beaach Prk Pond Water Treatmt
307 000 000 595 30 63 17 Park Five Corners Landscaping
TOTAL IMPROVEMENTS
TOTAL CAPITAL PROJECTS
.00
.00
.00
.00
7,442.13
46,849.53
.00
.00
.00
-00
54,291.66
54,291.66
.00 293,000-00
.00 65,000.00
67,783.92 I1D,000.00
.00 150,000.00
50,974.72 760,000.00
46,849.53 375,000.00
.00 55,000.00
.00 s0,000.00
.00 40,000.00
.00 10,000.00
165,608,17 1,908,000.00
165,60E_17 1,908,000.00
.00 293,000.00
.00 65,000.00
61.62 42,216.08
.00 150,000.00
6.71 709,025.28
12.49 328,150.47
.00 55,000.00
.00 50,000.00
.00 40,000.00
.00 10,000.00
8.68 1,742,391.83
8.68 1,742,391-83
City of Medina
MONTHLY REVENUE REPORT
July 31,200,43
PAGE 1Q
M.T.D.
X.T.D.
OF
REMAINING
ACCOUNT
NUMBER
DESCRIPTION
RECEIPTS
RECEIPTS
ESTIMATED
TOTAL
EXPECTATION
NON -REVENUE TRUST FUND
NON -REVENUES
631
000
000
389
00
10
02
Security Dep-Medina Fine Homes
.00
5,000.00
.00
.00
5,000.00-
631
000
000
389
00
10
03
Security Dep-Burke, J Michael
.00
5,000.00
.00
.00
5,000.00-
631
000
000
389
00
10
05
Security Dep-Brunell, Anne
.00
5,000.00
.00
.00
5,000.00-
631
000
000
389
00
10
07
Sec Dep-Lee, Has (Green Store)
5,000.00
5,000.00
.00
.00
5,000.00-
631
000
000
389
00
10
10
Security Dep-Komen
.00
5,000.00
.00
.00
5,000.00-
631
000
000
389
00
10
20
Security Dep-Medina Place
.00
10,000.00
.00
.00
10,000.00-
631
000
000
389
00
10
22
CMP Bond -St Thomas
.00
3,000.00
.00
.00
3,000.00-
631
000
000
389
00
11
01
CMP Bond-Dalzell
.00
1,500-00
.00
.00
1,SOO.00-
631
000
000
389
00
11
02
CMP Bond-Overlake Golf
.00
1,50D.00
.00
.00
1,500.00-
631
000
000
389
00
11
03
CMP Bond-8105 Overlake-Bond I
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
11
04
CMP Bond-Kobzar, Alexander
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
11
05
CMP Band-8105 Overlake-Bond iI
.00
60,000.00
-00
.00
60,000.00-
631
000
000
389
00
11
06
CMP Bond-Lochwood Lozier CuStm
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
11
07
CMP Bond-Nosrat Majlesy
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
11
08
CNP Bond-Overlake Galt&Country
.00
25,001.20
.00
.00
25,001.20-
631
Goo
D00
389
00
11
12
CNP Bond-Swindells/Schiro
.00
1,500.00
.00
.00
1,500.00-
631
000
DOD
389
00
11
13
CMP Bond-Osterhaus C-1939
.00
1,500.00
.00
.00
1,500.00-
631
000
ODD
389
00
11
15
CMP Bond-Valdman, Bert C-
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
11
16
CMP Bond-Waghini, Deven
.00
1,500.00
.00
.00
1,500-00-
631
000
000
389
00
11
17
CMP Bond-Bakhmet C-1945
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
11
18
CMP Bond -Fine Structures
.00
1,500-00
.DO
.00
1,500.00-
631
000
000
389
00
11
19
CMP Bond-Chaffey, Herb
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
11
20
CMP Bond -Carpenter, Colin
.00
1,500.Do
.00
.00
11500.00-
631
000
000
309
00
11
21
CMP Band-Mazzuca, Deric
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
11
22
CMP Eond-Saad, Paul
.00
1,500.00
.00
.06
1,500.00-
631
000
000
399
00
11
23
CMP Bond -Fox, David C-2117
.00
1,500.00
.00
.00
1,500.00-
631
000
000
389
00
12
01
Cash Bond-Majlesy,Nate ROW3177
10,000.00
10,000.00
.00
.00
10,000.00-
631
000
000
389
00
20
10
Park Bench -Tiles
.00
2,460.00
.00
.00
2,460.00-
631
000
000
389
12
52
01
WA St -Bldg Code Fee
40.50
427.50
.00
.00
427.50-
631
000
000
389
12
52
03
WA St -Judicial info Systems
774.87
4,976.27
.00
.OD
4,976.27-
631
000
000
389
12
52
06
WA St -State Portion
5,052.41
27,914.67
.00
.00
27,914.67-
631
000
000
389
12
52
07
WA St -State 30%
2,913-43
15,413,21
.00
.00
15,413.21-
631
000
000
389
12
52
08
WA St -Trauma Care
266.42
1,530.49
.00
_00
1,530.49-
631
000
000
389
12
52
09
WA St-Lab-Bld/Breath
320.19
1,655.04
.00
-00
1,655.04-
631
000
000
389
12
52
11
WA St -School Zone
149.19
149.18
.00
.00
149.18-
631
000
000
389
12
52
12
WA St -State Portion-PSEA 3
69.54
521.76
.00
.00
521.76-
631
000
000
389
12
52
13
WA St -Auto Theft Prevention
357.29
2,241.24
-00
.00
2,241.24-
631
000
000
389
12
52
14
WA St -Trauma Brain Injury
.00
342.97
.00
.00
342.97-
631
000
000
389
12
52
88
Dept Of Lic-Gun Permit-$18/21
38,00
344.00
.Do
.00
344.00-
631
000
000
389
12
52
89
WA St Patrol -Gun -FBI ($24)
19.25
288.75
.00
.OD
288.75-
-- 63-7_..QAO..OAO.3B9
12..-92
9.9
.King County-Crime..Yxntime_ ..
_ . 416.62.
.. _ . 921. 86_.
- -- ...00
.. ..90.
921.86- _
TOTAL NON -REVENUES
25,419.75
217,688,14
.00
.00
217,680.14-
TOTAL NON -REVENUE TRUST FUND
25,419.75
217,688-14
.00
.00
217,688.14-
ACCOUNT NUMBER
631 000 000 589 00 10 03
631 000 000 589 00 10 01
631 000 000 589 00 10 20
631 000 000 589 00 20 10
631 000 000 589 00 20 15
632 000 000 589 12 52 01
631 000 000 589 12 52 03
631 000 000 589 12 52 06
631 000 000 589 12 52 07
631 000 000 589 12 52 08
631 000 000 509 12 52 09
631 000 000 589 12 52 12
631 000 000 58912 52 13
631 000 000 589 12 52 14
631 000 000 589 12 52 88
631 000 000 589 12 52 89
631 000 000 589 12 52 99
City of Medina
MONTHLY EXPENDITURE REPORT
July 31, 200S
M.T.D. Y.T.D.
DESCRIPTION EXPENDITURES EXPEWDITURES APPROPRIATED
NON -REVENUE TRUST FUND
NON -EXPENDITURES
Security Beg -Burke, J Michael
SEC DEP-LEE, HAE (GREEN STORE)
Security Dep-Medina Place
Park Bench -Tiles
Benchmark -Upland Appraisal
WA ST-Bldg Code Fee
WA St-JIS
WA St -State Portion
WA St -State 301
WA St -Trauma Care
WA St-Lab-Bld/Breath
WA St -State Portion-PSEA 3
WA St -Auto Theft Protection
WA St -Trauma Brain Injury
Dept of Lie -Gun Permit-$18/21
WA St Patrol -Gun -FBI ($24)
King County -Crime Victims
TOTAL NON -EXPENDITURES
PAGE 24
$ OF UNEXPENDED
TOTAL BALANCE
.00
5,000.00
.00
.00
5,000.00-
5,000.00
5,000.00
-00
.00
5,000.00-
.00
10,000.00
.00
.00
10,000.00-
60.00
60.00
.00
.00
60.00-
.00
500.00
.00
.00
500.00-
171.00
387.00
-00
.00
387.00-
2,253.93
4,201.40
.00
.00
4,201.40-
12,290.70
22,862.26
.00
.00
22,862.26-
6,597.97
12,499.78
-00
.00
12,499.78-
681.73
1,264.07
.00
.00
1,264.07-
701.20
1,334.85
.00
.00
1,334.85-
256.20
452.22
.00
.00
452.22-
1,127.43
1,983.95
.00
.00
1,883.95-
201.90
342.97
.00
.00
342.97-
18.00
270.00
.00
.00
270.00-
57.75
288.75
.00
.00
208.75-
921.86
921.86
.00
.00
921.86-
30,339.67
67,269.11
.00
.00
67,269.11-
City ofMedi_ua
s17H
Ctaivm Cheek Register
July 31, 2008
PAGE 1
ChCek
AMOAMt VENDOR
DATE DATE
DISTRIBUTION
Wunber
NUMBER VENDOR NAME
ISSUED REDEEMED
INVOICE NO. ACCOUNT NUMBER
ANOUNT
74252
1,000.00 12660 SOS DATA SERVICES INC
07/01/06 00/00/00
JUL10A 001 000 000 516 10
42
00
1,000.00
PREPAY POSTAGE-NEWSLTR
INVOICE TOTAL
1.000.00
74253
2,047.19 18147 BANK OF AMERICA
07/03/08 00/00/00
JUN-08-BAKER 001 0D0 000 518 10
43
00
15.00
SECREATARY OF STATE
INVOICE TOTAL
15.00
JUN'08-BAKER B 001 000 000 518 90
31
00
149.00
BIT ENGINES SSL
INVOICE TOTAL
149.00
JUN-08-BAKER C 001 000 000 518 90
31
00
29.95
PC DRIVERS -UPDATE
INVOICE TOTAL
29.95
JUN'08-BAKER D 001 000 000 518 10
43
DO
50.00
IIMC-BAKER
INVOICE TOTAL
50.00
JUM-08-BURDUE 001 000 000 514 10
49
10
19.95
GO TO MY PC -CONNECTION
INVOICE TOTAL
19.95
JUN'OR-CALDWELL 001 000 000 513 10
43
00
15-00
PARKING -MEDIATION HEARD
INVOICE TOTAL
15-00
JUN'08-CHEN A 001 000 000 521 20
31
00
8.70
HOME DEPOT -PAINT
INVOICE TOTAL
8.70
JUN'08-CHEN B 001 000 000 521 20
43
00
49.43
MAGGIANO'S-WASPC
INVOICE TOTAL
49.43
JUN'08-CHEN C 001 000 000 521 20
43
00
39.40
OLIVE GARDEN-WASPC
INVOICE TOTAL
39.40
JUN'OB-CHEN D 001 00D 000 521 20
43
00
22.44
OUTBACK STEAKHOUSE --WASP
INVOICE TOTAL
22.44
JUN'08-CHEN E 001 000 006 521 20
43
00
89.10
OUTBACK STEAKHOUSE -WASP
INVOICE TOTAL
89.10
JUN108-CHEN F 001 000 ODD 521 20
43
00
536.B7
RED LION HOTEL-WASPC
INVOICE TOTAL
536.87
Cheek Amount vErmOR
Number NUMBER VENDOR NAME
74254 .00 18147 BANK. OF AMERICA
74255 4,275-00 5275 FINNIGAN, KRISTEN
74256 21,050.88 16152 WALDRON RESOURCES
74257 1,068.00 18146 WEDLUND, CAROLL
74256 245.17 18460 BANC OF AMERICA LEASING
City of Medina
Claims "eck Register
PAGE 2
Judy 31, 2008
DATE DATE DISTRIBUTION
ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT
JUN'08-CHEN G 001 DOD 000 521 20 43 00 31.26
RED LION HOTEL-WASPC
INVOICE TOTAL 31.26
JUl7'08-CHEN H 001 000 000 521 20 42 00 79.99
MOTOSTAT-INTERNET
INVOICE TOTAL 79-99
JUN'OB-CHEN I DOI 000 000 521 20 49 00 85.84
MAY'DB PER
INVOICE TOTAL 85.84
JUN'08-WILLIS A 001 000 ODD 525 60 48 00 96.44
CARQUEST-HOSE
INVOICE TOTAL 96.44
JUN-06-WILLIS B 001. ODD 000 521 20 32 00 40.32
SEARS -JUMPER CABLES
INVOICE TOTAL 40.32
JUN'08-WILLIS C 001 000 000 574 20 31 00 91.55
BOATERS WORLD -ROPE
INVOICE TOTAL 91.55
JUN'08-WILLIS D 001 000 000 576 80 22 00 596.95
LL BEAN -UNIFORMS
INVOICE TOTAL 596.95
07/03/08 07/03/08 VOIDED WARRANT .00
VOIDED WARRANT .00
INVOICE TOTAL .00
07/03/08 DD/00/00 JUN'08 001 000 000 525 60 41 00 4,275.00
EMERGENCY PREPAREDNESS
INVOICE TOTAL 4,275.00
07/03/08 00/00/00 WCOB-21D 001 000 000 513 10 41 00 3,895-88
NEW CITY MGR SEARCH
INVOICE TOTAL 3,895.88
WROB-52 001 000 000 513 10 41 00 7,155.00
CITY MGR-CALDWELL
INVOICE TOTAL 7,155.00
07/03/08 00/00/00 JUN-08 001 000 000 521 20 41 00 1,068-00
CIVIL SERVICE
INVOICE TOTAL 1,068.00
07/09/08 00/00/00 10431443 001 000 000 521 20 45 00 245.17
KONICA MINOLTA COPIER
City ofMedina
Claims Check Register
�+
July 3l, 2r008
PAGE 3
Check
Amount
VENDOR
DATE DATE
DISTRIBUTION
NUMBER VENDOR NAME
ISSUED REDEEMED INVOICE NO.
ACCOUNT NUMBER
AMOUNT
Dumber
INVOICE TOTAL
245.17
74259
953.07
1500 BELLEVUE CITY TREASURER - UTIL 07/09/08 00/00/00 200806B
001 000 000 576 BO 47 00
40.31
WATER
INVOICE TOTAL
40.31
200806C
001 000 000 576 80 47 00
137.44
WATER
INVOICE TOTAL
137.44
2ODS06D
001 000 000 576 80 47 00
496.10
WATER
INVOICE TOTAL
496.10
200806a
001 000 000 518 10 47 00
280.02
water
INVOICE TOTAL
280.02
74260
544.23
2300 BLUMENTHAL UNIFORMS L EQUIPMEN 07/D9/08 00/00/00 682354
OD1 000 000 521 20 22 00
544.23
MARTIN, JAMES
INVOICE TOTAL
544.23
74261
195.30
18322 BRAT WEAR
07/09/08 00/00/DO 312140
001 000 000 521 20 22 00
195.30
CHEN UNIFORM
INVOICE TOTAL
19S.30
74262
620.34
2655 CADMAN INC
07/09/08 00/00/00 2481497
101. 000 000 542 30 31 00
620.34
SAND
INVOICE TOTAL
620.34
74263
92.25
3100 CHEVRON (PW STREETS)
07/09/08 00/00/00 13094421
001. 00O 000 576 80 32 00
92.25
PW AUTOMOBILES
INVOICE TOTAL
92.25
74264
164.95
18363 COMCAST
07/09/08 00/00/00 JUL'08
001 000 000 521 20 42 00
164.95
HIGH SPEED INTERNET
INVOICE TOTAL
164.95
74265
427.95
18381 CONOCO PHILLIPS FLEET
07/09/08 00/00/00 870224763BD6
001 000 000 576 80 32 00
427.95
DIESEL
INVOICE TOTAL
427.95
74266
44.S1
18274 CRYSTAL AND SIERRA SPRINGS-PW 07/09/08 00/00/00 0608-PW
001 000 000 576 80 31 00
44.51
WATER
INVOICE TOTAL
44.51
74267
364.02
5825 GOODSELL POWER EQUIPMENT,INC
07/09/08 00/00/DD 298743
101 000 000 542 30 48 00
154.76
BATTERY TENDER
INVOICE TOTAL
154.76
299191
001 000 000 576 80 4B 00
209.26
BATTERY
City of Medina
Claims Check Register
July •71, 2LLO$
PAGE 4
Check
Amount
VENDOR
DATE DATE
DISTRIBUTION
NUMBER VENDOR NAME
ISSUED REDEEMED INVOICE NO.
ACCOUNT NUMBER
AMOUNT
Nwnber
INVOICE TOTAL
209.26
74268
41.42
18329 GREYTAK, PAMELA J.
07/09/08 00/00/00 JUN'08 MILEAGE
001 000 000 519 10 43 00
41.42
NW CLERK'S INSTITUTE
INVOICE TOTAL
41.42
74269
120.94
6330 HOME DEPOT CREDIT SERVICES
07/09/08 00/00/00 200806
001 000 000 576 80 31 00
120.94
SUPPLIES
INVOICE TOTAL
120.94
74270
35.9S
6340 HOMEGUARD SECURITY SERVICES
07/09108 00/00/00 GE1173
001 000 000 521 20 41 00
35.95
ALARM SYSTEM
INVOICE TOTAL
35.95
74271
921.33
7706 KC DEPT OF NATURAL
07/09/08 00/DD/OO WRIA8-4329
001 000 000 519 90 51 40
921.33
WATERSHED PLANNING
INVOICE TOTAL
921.33
74272
503.19
8010 KC FINANCE -CRIME VICTIMS
07/09/08 00/00/00 2ND QTR'D8
631 000 000 589 12 52 99
503.19
CRIME VICTIM FEES
INVOICE TOTAL
503.19
74273
2,143.88
8210 KC FINANCE -JAIL SERVICES
07/09/08 00/00/00 1492061
001. 000 000 521 20 51 5D
2,143-88
MISDEMEANOR MAINTENANCE
INVOICE TOTAL
2,143.88
74274
4,552.50
8625 KIRKLAND MUNICIPAL COURT
07/09/08 00/00/00 MAY08MED
001 000 000 512 50 51 10
4,552.50
FILING FEES
INVOICE TOTAL
4,552.50
74275
15.00
18396 MCCORMICK, JODE LANE
07/09/DB 00/00/00 DVD RENTAL
001 000 000 574 20 43 00
1S.00
"LIFEGUARDING" DVD
INVOICE TOTAL
15.00
74276
9,309.57
10555 OGDEN MURPHY WALLACE
07/09/08 O0/00/00 667755
001 000 000 515 20 41 1D
5,481,57.
WAYNE TANAKA
INVOICE TOTAL
5,481.57
667759
001, 000 DOD 515 20 41 10
3,828.00
VARIOUS MATTERS
INVOICE TOTAL
3,828.00
74277
514.92
11020 PACIFIC TOPSOILS, INC.
07/09/08 00/00/00 254888
001 000 000 576 60 41 04
94.50
TOPSOILS
TNVOICS TOTAL
94.56
255429
101 000 000 542 40 41 00
99-46
TOPSOILS
INVOICE TOTAL
99.46
255710
101 000 000 542 30 31 00
99.46
TOPSOILS
Cheek Amolmt VENDOR
City of Medina
Claims Check Register
alay 31, 2008
DATE DATE
Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER
74278
74279
INVOICE TOTAL
257063 001 000 000 576 80 41 04
TOPSOILS
INVOICE TOTAL
257086 001 000 000 576 80 41 04
TOPSOILS
INVOICE TOTAL
257164 001 000 000 576 80 41 04
TOPSOILS
INVOICE TOTAL
597.32 11270 PITNEY BOWES INC-SUPPLIES 07/09/08 00/00/00 324978 001 000 000 518 90 31 00
POSTAGE CHIP -METER
INVOICE TOTAL
324979 001 000 000 518 9D 31 00
POSTAGE CHIP -SCALE
INVOICE TOTAL
860.59 18154 PITNEY BOWES PURCHASE POWER 07/09/0B 00/00/00 20080622 001. 000 000 518 10 42 00
POSTAGE
INVOICE TOTAL
74280 2,337.93 11700 PUGET SOUND ENERGY 07/09/OS 00/00/00 200606A 101 000 000 542 63 41 00
74291
74282
ELECTRICITY
INVOICE TOTAL
200806E 101 000 000 542 63 41 00
ELECTRICITY
INVOICE TOTAL
200806C 001 000 000 516 10 47 00
ELECTRICITY
INVOICE TOTAL
2COB06D 001 000 000 576 80 47 00
ELECTRICITY
INVOICE TOTAL
200806E 001 000 000 576 80 47 00
ELECTRICITY
iirvOICE TOTAL
536.26 12657 SANITARY & MAINTENANCE SUPPLY 07/09/08 00/00/00 8060300 001 000 000 518 30 48 00
BLDG MAINT SUPPLIES
INVOICE TOTAL
512.17 13350 SEATTLE TIMES, THE 07/09/08 00/00/00 D061400133 001 000 000 SIB 10 44 00
LEGAL ADVERTISING
PAGE 5
DISTRIBUTION
AMOUNT
99.46
46.25
46.25
46.25
46.25
129.00
129.00
298.66
298.66
298.66
298.66
860.59
860.59
1,594.11
1,594.11
18.81
18.81
526_28
526.28
191.93
191.93
6.80
6.90
536.26
536.26
512.17
Check Amount VENDOR
Number NUMBER VENDOR NAME
City ofMeclina
Claims Check Register
Jtily 31, 2008
➢ATE DATE
74283 427.53 13520 STAPLES BUSINESS ADVANTAGE
ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER
INVOICE TOTAL
07/09/08 00/00/00 3104313152 001 000 000 521 20 31 DO
SUPPLIES
INVOICE TOTAL
3104313154 001. 000 000 521 20 64 40
ACER 22" LCD MONITOR
INVOICE TOTAL
3104313155 001 000 000 521 20 31 00
SUPPLIES
INVOICE TOTAL
74284 450.00 15600 WA ASSOC OF SHERIFFS & POLICE 07/09/08 00/00/00 20703 001 000 000 521 20 43 OD
CHEN/YOURKOSKI
74285 660.00 16144 WA ST PATROL
74286 24,282.06 13515 WA ST TREASURER'S OFFICE
74287 80.00 18465 WA STATE PATROL
74208 176.74 16163 WELLS MEDINA NURSERY,INC
INVOICE TOTAL
07/09/08
00/00/00 34426
001
000
000
521 20
51
30
ACCESS USER FEE
INVOICE TOTAL
07/09/08
00/00/00 2140 OTR'08
631
000
000
589 12
52
01
STATE FEES
2ND QTR'08
631
060
000
589 12
52
03
STATE FEES
2ND QTR'08
631
000
000
589 12
52
06
STATE FEES
2ND QTR'08
631
000
000
589 12
52
07
STATE FEES
2ND QTR'08
G31
000
000
589 12
52
OB
STATE FEES
2ND QTR'08
631
000
000
589 12
52
09
STATE FEES
2ND QTR'08
631
000
000
589 12
52
12
STATE FEES
2ND QTR'08
611
000
000
589 12
52
13
STATE FEES
2ND QTR'08
631
000
000
589 12
52
14
STATE FEES
INVOICE TOTAL
07/09/08
00/00/00 108034923
001
000
000
574 20
49
00
LIFEGUARD -BACKGROUND
CK
INVOICE
TOTAL
108035766
001.
000
000
574 20
49
00
LIFEGUARD BACKGROUND
CK
INVOICE
TOTAL
07/09/08
00/00/00 45992
001
000
000
576 80
31
00
ANNUALS & PERENNIALS
PAGE 6
DISTRIBUTION
AMOUNT
512.17
57.58
57.58
305.19
305.19
64.76
64.76
450.00
450.00
660.00
660.00
171.00
2,253.93
12,290.70
6,597.97
681.73
701.20
256.20
1,127.43
201.90
24,282.06
10.00
10.00
70.00
70.00
176.74
City of Medina
Claims Check Register
Ady 31, 2008
PAGE 7
Check
VENDOR DATE DATE
DISTRIBUTION
Number
_4MOIIIlt
NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO.
ACCOUNT NUMBER
AMOUNT
INVOICE TOTAL
176.74
74289
42.88
422 XO COMMUNICATION SERVICES-POLI 07/09/08 00/00/00 33517349
001 000 000 521 20 42 00
42.88
PROPERTY ROOM ALARM
INVOICE TOTAL
42.88
74290
164.95
18032 ADOLPH KIEFER & ASSOCIATES 07/21/08 00/00/00 1214260
001 000 000 574 20 31 00
164.95
TWIST LOCK FLOAT
INVOICE TOTAL
164.95
74291
90.00
18022 AMERICAN RED CROSS 07/21/08 00/00/00 10021919
001 000 000 574 20 31 00
90.00
GUARDSTART BOOKS
INVOICE TOTAL
90.00
74292
5,692.13
18466 AMERIGAS PROPANE 07/21/08 00/00/00 A1400-630597
307 000 000 595 30 63 11
5,692.13
PROPANE TANKS (2)
INVOICE TOTAL
5,692-13
74293
189.54
9870 BECKLEY, BRIANA LEE 07/21/08 00/00/00 7/9/08 MILEAGE
001 000 000 521 20 43 00
189.54
NWPAC MEETING
INVOICE TOTAL
189.54
74294
145.52
18220 BELLEVUE COPY & REPROGRAPHICS 07/21/08 00/00/00 207892
001 000 000 518 10 49 40
145.52
BUSINESS CARDS
"INVOICE TOTAL
145.52
74295
369-51
2300 BLUMENTHAL UNIFORMS & EQUIPMEN 07/21/08 00/00/00 677427
001 000 000 521 20 22 00
369.51
CHEN, JEFFREY
INVOICE TOTAL
369-51
74296
60.00
18275 CRYSTAL AND SIERRA SPRINGS -ADM 07/21/08 00/00/00 0608-ADMIN
001 000 000 S18 10 31 00
60.00
WATER
INVOICE TOTAL
60.00
74297
26.75
18063 DATA BASE SECURE RECORDS DESTR 07/21/08 00/00/00 33261
00]. 000 000 516 10 41 00
26.75
SHRED RECORDS
INVOICE TOTAL
26.75
74298
1,239.77
18092 ENVIRONMENT CONTROL 07/21/08 00/00/00 4103860
001 000 000 518 30 48 00
254.77
BLDG SUPPLIES
INVOICE TOTAL
254.77
658230
001 000 000 518 30 48 00
985.00
BLDG MAINTENANCE
INVOICE TOTAL
985.00
74299
430.18
18112 EVER -MARK, LLC 07/21/08 00/00/00 18911
001 000 000 574 20 22 00
430.18
LIFEGUARD SHIRTS
INVOICE TOTAL
430.1E
74100
1,322.00
18294 HAGEMAN, KEN 07/21/08 00/00/00 8001
001 000 000 558 60 41 05
1,322-00
PLAN REVIEW/INSPECTION
Cheek AlnOlffit VENDOR
City of Medina
oauns cheek Register
July 31, 2008
DATE DATE
Number
NUMBER
VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
INVOICE TOTAL
74301
1,750.00
18331
JOHNSTON ARCHITECTS
07/21/08
00/00/00
20090701
301 060 000 595 30
63
11
MEDINA CITY HALL
INVOICE TOTAL
74302
170.01
8752
KIRKLAND, CITY OF
07/21/06
00/00/00
2ND QTR'08
001. 000 000 521 20
51
80
DOMESTIC VIOLENCE
INVOICE TOTAL
74303
291,76
18396
MCCORMICK, JODE LANE
07/21/08
00/00/00
JUN'08
001 000 000 574 20
22
00
SIX SWIMSUITS
INVOICE TOTAL
74304
75.00
18370
MHM RESOURCES, INC
07/21/08
00/00/00
125A10090128A
001 000 000 514 10
49
10
125 PLAN FEE
INVOICE TOTAL
12SA10096366
001 000 000 514 10
49
10
125 PLAN PEE
INVOICE TOTAL
74305
177.66
19099
MICEAEL'S DRY CLEANING
07/21/08
00/00/00
5/15/08-6/30/08
001 000 000 521 20
22
00
POLICE DRY CLEANING
INVOICE TOTAL
74306
331-20
18463
MX LOGIC
07/21/08
00/00/00
193303
001 000 000 518 90
48
00
MX ULTIMATE ACCESS
INVOICE TOTAL
74307
1,108.26
18360
NEXTEL COMMUNICATIONS
07/21/08
00/00/00
196658245-020
001 000 000 513 10
42
00
CELLULAR PHONES
196658245-020
001 000 000 518 10
42
00
CELLULAR PHONES
196658245-020
001. 000 000 521 20
42
00
CELLULAR PHONES
196658245-020
001 000 000 576 80
42
00
CELLULAR PHONES
INVOICE TOTAL
74308
139.36
10550
OFFICE DEPOT CREDIT PLAN
07/21/08
00/00/00
200807D3
001 000 000 525 60
31
DO
SUPPLIES
INVOICE TOTAL
74309
16,908.99
12005
ROTH HILL ENGINEERING PARTNERS
07/21/08
00/00/00
Jlid'08
061 606 666 558 66
41
07
ENGR CONSULTANT
INVOICE TOTAL
74310
34.61
18447
SATWORX
07/21/08
00/00/00
3007900017
001 000 000 525 60
42
00
MCC SATELLITE PHONE
INVOICE TOTAL
PAGE, 8
DISTRIBUTION
AMOUNT
1,322-00
1,750.00
1,750.00
170.01
170.01
291.76
291.76
5.00-
5.00-
80.00
80.00
177.66
177.66
331.20
331.20
_70
85.80
896.89
124.87
1,108.26
139.36
139.36
16,5OR-99
16,908-99
34,61
34.61
City Of met ina
Claims Check Register
July 31, 2oos
Cheek
Amount VENDOR
DATE DATE
Number
NUMBER VENDOR NAME
ISSUED REDEEMED INVOICE NO.
ACCOUNT NUMBER
74311
16.46 18467 SECRETARY OF STATE - MISC
07/21/08 00/00/00 80150
001 000 000 518 10 41 90
ARCHIVE BOXES (10)
INVOICE TOTAL
74312
6.81 13400 SECURITY SAFE & LOCK INC
07/21/08 00/00/00 335942A
001 000 000 521 20 31 40
SUPPLIE99
INVOICE TOTAL
363660
001 000 000 576 80 31 00
SUPPLIES
INVOICE TOTAL
74313
.00 999999 VOIDED CHECK
07/21/08 07/21/08
VOIDED WARRANT
INVOICE TOTAL
74314
.00 999999 VOIDED CHECK
07/31/08 07/31/08
VOIDED WARRANT
INVOICE TOTAL
74315
346.13 13520 STAPLES BUSINESS ADVANTAGE
07/21/08 00/00/00 3104313153
001 000 000 518 10 31 00
SUPPLIES
INVOICE TOTAL
3104872707
001 000 000 518 10 31 00
SUPPLIES
INVOICE TOTAL
3104872708
001 000 000 518 10 31 00
SUPPLIES
INVOICE TOTAL,
3104372709
001 000 000 521 20 31 00
SUPPLIES
INVOICE TOTAL
3104872710
001 000 000 521 20 31 00
MONITOR RISER
INVOICE TOTAL
3104872711
001 000 000 518 10 31 00
SUPPLIES
INVOICE TOTAL
3104872712
001 606 000 518 1U 31 00
SUPPLIES
INVOICE TOTAL
74316
193.97 15155 UNITED PARCEL SERVICE
07/21/08 00/00/00 A33Y67278
001 000 000 521 20 35 20
TRACE FIREARMS
INVOICE TOTAL
PACE 9
DISTRIBUTION
AMOUNT
16.48
16.48
.06-
_06-
6.87
6.87
.00
.00
.00
.00
36.52
36.S2
80-71
80.71
1.06
1.06
106.09
106.09
10.29
10.29
81.84
81.84
29.62
29.62
193.97
193-97
City of Medina
Claims Check Register
July 31, 2008
PAGE 10
Check
Amount VENDOR
DATE DATE
DISTRIBUTION
Nmmbcr
NUMBER VENDOR NAME
ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER
AMOUNT
74317
46,849.53 18468 VIGILANT VIDEO INC
D7/21/08 00/00/00 1194 307 000 000 595 30 63 13
46,349.53
CAMERA EQUIPMENT
INVOICE TOTAL
46,849.53
74316
.00 999999 VOIDED CHECK
07/21/08 01/21/08 VOIDED WARRANT
.00
INVOICE TOTAL
-00
74319
7,290.00 16152 WALDRON RESOURCES
07/21/08 00/00/00 WROS-58 001 000 000 513 10 41 00
7,290.00
CITY MGR-CALDWELL, MIKE
INVOICE TOTAL
7,290-00
74320
35.81 16163 WELLS MEDINA NURSERY,INC
07/21/08 00/00/DO 44230 001 000 000 576 80 31 00
35.81
3 SHRUBS
INVOICE TOTAL
35.81
74321
18,00 16109 WA ST DEPT OF LICENSING
07/22/08 00/00/00 E621535-SCRIBNER 611 000 000 589 12 S2 88
18.00
CONCEALED WEAPON
INVOICE TOTAL
18.00
74322
57,75 16145 WASHINGTON STATE PATROL
07/22/08 00/00/00 E621534-DYER 631 000 000 589 12 52 89
19.25
CONCEALED WEAPON
LIMICE TOTAL
19.25
B621S36-SHARON 631 000 000 589 12 52 89
19.25
CONCEALED WEAPON
INVOICE TOTAL
19.25
E621537-LI 631 000 OOD 589 12 52 89
19.25
CONCEAT WEAPON
- INVOICE TOTAL
19.25
74323
30.00 351 ACCURINT
07/30/08 00/00/00 20080630 001 000 000 521 20 41 00
30.00
MINIMUM COMMITMENT
INVOICE TOTAL
30.00
74324
389-00 18286 BAKER, RACHEL
07/30/08 00/00/00 13CC-SPR-08 001. 000 000 SIB 10 23 00
389.00
REIMBURSE TUITION
INVOICE TOTAL
389.00
74325
2,544.20 18147 BANK OF AMERICA
07/30/08 00/00/00 JUL'08-BAKER A 001 000 000 518 10 31 00
3.91
TARGET -WIPES
INVOICE TOTAL
3.91
JUL'08-BAKER B 001 000 000 511 60 49 00
1" .62
GOURMONDOCATERING
INVOICE TOTAL
166.62
JUL'OS-BAKER C 001 000 000 518 10 43 00
9,00
GOAT HILL GARAGE-PRtKG
INVOICE TOTAL
9.00
Cheek Amolmt VENDOR
Neer NUMBER VENDOR NAME
74326
33.83 1B393 BEALL, KARL
74327 937.82 18469 BELLEVUE AMERICAN MUST
City of Medina
C
Ciauns CheekRegister
Jidy 31, 2008
PAGE 11
DATE DATE _
DISTRIBUTION
ISSUED REDEEMED INVOICE NO.
ACCOUNT NUMBER
AMOUNT
JUL108-BAKER D
001 DOD 000 518 90 48 00
542.84
DELL -REPAIR LAPTOP
INVOICE TOTAL
S42.84
JUL'08-BAKER E
001 000 000 518 90 48 00
21.79
SEAGATE-OVERNIGHT SHIP
INVOICE TOTAL
21.79
JUL-08-BAKER F
00I 000 000 513 10 49 00
28.92
THRIFTWAY-7/15 SUPPLY
INVOICE TOTAL
28.92
JUL-08-DARER G
001 000 000 513 10 43 00
95.77
QFC-7/13 FOOD
INVOICE TOTAL
95.77
JUL'08-BAKER H
001 000 000 511 60 49 DO
224.20
INGALLINAS-7/15 FOOD
INVOICE TOTAL
224.20
JUL108-BURDUE
001 000 000 514 10 49 10
19.95
GO TO MY PC CONNECTION
INVOICE TOTAL
19.95
JUL-08-WILLIS A
001 000 000 5?6 80 41 00
681.25
WATERFRONT CONST-LADDER
INVOICE TOTAL
681.25
JUL'08-WILLIS B
001 000 000 576 80 41 00
381.48
BOATERS WORLD -FLOATS
INVOICE TOTAL
381.48
JUL'OB-WILLIS C
001 000 000 576 BO 43 00
359.00
LORMAN-SEMINAR-WILLIS
INVOICE TOTAL
359.00
JUL'08-WILLIS D
001. 000 000 576 80 49 00
9.47
LOWES-DOOR KNOBS
INVOICE TOTAL
9.47
07/30/08 00/00/00 7/7/08 SUPPLIES
001 000 000 574 20 49 00
33.83
GUARD START CLASS
INVOICE TOTAL
33.83
07/30/08 00/00/00 737088
001 000 000 518 90 48 00
789.60
SPEAKER SYSTEM
INVOICE TOTAL
789.60
737173
001 000 000 SIB 90 48 DD
148.22
SPEAKER SYSTEM
INVOICE TOTAL
140.22
City of Medina
Claims Check Register
July 31, 2008
PAGE 12
Check
.�,,
27 MOUnt
VENDOR
DATE
DATE
DISTRIBUTION
NumbeP
NUMBER VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
74328
31.25
1500 BELLEVUE CITY TREASURER - UTIL
07/30/08
00/00/00
4/24/08-6/26/08
001 000 000 576 80
47
00
31.25
WATER
INVOICE TOTAL
31-25
74329
65.57
18220 BELLEVUE COPY & REPROGRAPHICS
07/30/08
00/00/00
207997
001 000 000 518 ID
49
40
85.57
ARCHIVE PHOTOS
INVOICE TOTAL
85.57
74330
394.00
18442 BELLEVUE ROTARY CLUB
07/30/08
00/00/00
806
001 000 000 521 20
49
40
394.00
CHEN, JEFFREY
INVOICE TOTAL
394.00
74331
94.00
18470 BIRD B GONE, INC
07/30/08
00/00/00
64606
001. 000 000 576 80
31
01
94.00
GOOSE REPELLANT
INVOICE TOTAL
94.00
74332
698.36
2300 BLUMENTHAL UNIFORMS & EQUIPMEN
07/30/08
00/00/00
680062
001 000 000 521 20
22
OO
698.36
YOURKOSKI
INVOICE TOTAL
698.36
74333
2,908.17
18110 CHEVRON (POLICE)
07/30/OB
00/00/00
13319627
001 000 000 521 20
32
00
2,908.17
POLICE AUTOS
INVOICE TOTAL
2,908-17
74334
912.93
3100 CHEVRON (PW STREETS)
07/30/08
00/00/00
13525222
001 000 000 576 80
32
00
912.93
PW AUTOS
INVOICE TOTAL
912.93
74335
154.28
18192 CNR, INC
07/30/03
00/00/00
11444
001 000 000 SIB 90
48
00
154.28
PHONE SERVER MAINT
INVOICE TOTAL
154.28
74336
32.29
3385 CRYSTAL AND SIERRA SPRINGS-POL
07/30/08
00/00/00
0608-POLICE
001 000 000 521 20
31
00
32.29
WATER
INVOICE TOTAL
32.29
74337
52,58
18274 CRYSTAL AND SIERRA SPRINGS-PW
07/30/0B
00/00/00
0708-PW
001 DOD 000 576 80
31
00
52.58
WATER
INVOICE TOTAL
52.58
74338
617.32
3890 EASTSIDE PUBLIC SAFETY COMMUNI
07/30/08
00/CC/00
48B9
001 000 000 521 20
51
20
617.32
RADIO ACCESS FEES
INVOICE TOTAL
617.32
74339
123.14
4640 ENA COURIERS INC
07/30/08
00/00/00
207206
001 000 060 521 20
42
00
49.64
COURIER SERVICE
INVOICE TOTAL
49.04
207657
001 000 000 521 20
42
00
74.10
COURIER SERVICE
INVOICE TOTAL
74.10
City ormedina
Claims Check Resister
Jldy31, 2005
PAGE 13
f7�-^''
Cheek
AM.OVIIt
VENDOR
DATE
DATE
DISTRIBUTION
Number
NUMBER
VENDOR NAME
ISSUED
REDEEMED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
74340
326.71
5276
FINNICAN. KRIS
07/30/08
00/00/00
6/13/08-7/9/08
001 000 000 525 60
31
00
326.71
EMERGENCY PREP SUPPLY
INVOICE TOTAL
326-71
74341
94.91
18248
FOWLER COMPANY, HD
07/30/08
00/00/00
2370504
001, 000 000 576 80
31
01
94.93
SUPPLIES
INVOICE TOTAL
94.93
74342
195-43
5875
GRAINGER
07/30/08
00/00/00
9669372320
001 000 000 576 80
31
00
19.00
SUPPLIES
INVOICE TOTAL
19.00
9679570565
101 000 000 542 30
31
00
97.14
PAVING MATERIAL
INVOICE TOTAL
97.14
96807SS593
101 000 000 542 30
31
00
79.29
SUPPLIES
INVOICE TOTAL
79.29
74343
162.67
6345
HORIZON
07/30/08
00/00/00
69162SI-00
001 000 000 576 80
31
00
162.67
SUPPLIES
INVOICE TOTAL
162.67
74344
4,000.00
18436
ICOMPASS TECHNOLOGIES INC
07/30/08
00/00/00
70294
001 000 000 518 10
64
10
4,000.00
MEETING MGMT SET
UP
INVOICE TOTAL
4,000.00
74345
674.68
18394
INTEGRA TELECOM
07/30/08
00/00/00
JUL'OB
001 000 000 518 10
42
00
674.68
T-1 PHONE DATA CIRCUIT
INVOICE TOTAL
674.68
74346
555.97
7180
ISSAQUAH HONDA KUBOTA
07/30/08
00/00/00
69606
101 000 000 542 30
48
00
555-97
FIX EQUIPMENT
INVOICE TOTAL
555.97
74347
23,655.75
8752
KIRKLAND, CITY OF
07/30/08
00/00/00
2ND QTR'08A
001 000 000 521 20
51
50
3,120.00
INMATE HOUSING
INVOICE TOTAL
3,120-00
2ND QTR'08C
001 000 000 521 20
51
10
18,735.75
DISPATCH SERVICES
INVOICE TOTAL
18,735.75
2ND ='0815
001 000 000 521 20
'51
60
I,EBU.00
INMATE TRANSPORT
19VOICE TOTAL
1,800.00
74348
57.53
9070
LOWE'S BUSINESS ACCOUNT
07/30/OB
00/00/00
200807
001 000 000 574 20
31
00
17.40
SUPPLIES
200807
001 000 000 576 80
31
00
18.42
SUPPLIES
City of Medina
Claims Check Register
July 31, 2008
PAGE 14
Cheek
Amoltmt
VENDOR
DATE
DATE
DISTRIBUTION
Number
NUMBER VENDOR NAME
ISSUED
REDEEMED
INVOICE 140.
ACCOUNT NUMBER
AMOUNT
200807
101 000 000 542 30
31
00
21.71
SUPPLIES
INVOICE TOTAL
57.53
74349
60.00
18471 MARTIN, DAVID E
07/30/08
00/00/00
REFUND -TILE
631 000 000 589 00
20
10
60.00
NO LONGER WANTS
TILE
INVOICE TOTAL
60.00
74350
197.00
10050 MDF - MOST DEPENDABLE FOUNTAIN 07/30/08
00/00/00
11950
001 000 000 576 BD
31
01
197.00
SUPPLIES
INVOICE TOTAL
197.00
74351
4,000.00
18289 MOBERLY & ROBERTS, P.L.L.0
07/3D/08
00/00/00
83
001 000 000 512 50
41
10
4,000.00
PROSECUTION SERVICES
INVOICE TOTAL
4,000.00
74352
3,449.12
18360 NEHTEL COMMUNICATIONS
07/30/08
00/00/0D
196658245-021
001 000 000 513 10
42
00
.70
CELL PHONES
199658245-021
001 000 000 518 10
42
00
83.95
CELL PHONES
1966SB245-021
001 000 000 576 80
42
00
2,080.48
CELL PHONES
196659245-021
001 000 000 576 80
42
00
1,283.99
CELL PHONES
INVOICE TOTAL
3,449.12
74353
10,179.29
10700 OTAR
07/30/08
00/00/00
JUN7-JUL11'08
001. 000 000 558 60
41
50
3,168.00
TREE CONSULTANT
INVOICE TOTAL
3,168.00
JUN7-JUL11'08A
001 000 000 558 60
41
Ol
7,011.29
PLANNING CONSULTANT
INVOICE TOTAL
7,011.29
74354
974.25
11015 PACIFIC OFFICE AUTOMATION-BEAV
07/30/08
00/00/00
575378
001 000 000 SIB 10
49
40
974-25
3 MONTHS COPIES
INVOICE TOTAL
974.25
74355
5,277.34
18391 PRENTICE, WAYNE
07/30/08
00/00/00
JUL-08
001 000 000 558 60
41
06
5,277.34
BLDG INSPECTOR
INVOICE TOTAL
5,277.34
74356
161.35
11700 PUGET SOUND ENERGY
07/30/08
00/00/00
200807E
101 000 000 542 63
41
00
18.97
ELECTRICITY
INVOICE TOTAL
18.97
200807D
001 000 000 576 80
47
DO
135.58
RT CR[CITY
INVOICE TOTAL
135.58
200807E
001 000 000 576 80
47
00
6.80
ELECTRICITY
City ofMedina
Claims Check. Register
July 31, 2008
Cheek Ainoililt VENDOR DATE DATE
Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER
INVOICE TOTAL
71357 47.43 11820 QWEST 07/30/08 00/00/00 JUL108-PW 001 000 000 576 80 42 00
425-451-8075
INVOICE TOTAL
743SA 85.89 126S7 SANITARY & MAINTENANCE SUPPLY 07/30/08 00/00/00 a06O471 001 000 000 576 80 31 00
SUPPLIES
INVOICE TOTAL
74359 1,200.00 10350 SEATTLE TREE PRESERVATION, INC 07/30/DB 00/00/00 11893 101 000 000 542 30 41 00
TREE REMOVAL
INVOICE TOTAL
74360 4,665.43 12660 SOS DATA SERVICES INC 07/30/08 00/00/00 23241 001. 000 000 518 10 49 30
QTRLY NEWSLETTER
INVOICE TOTAL
74361 57.60 15203 UTILITIES UNDERGROUND LOCATION 07/30/OS 00/00/00 8060204 101 000 000 542 30 47 00
EXCAVATION NOTIFICATION
INVOICE TOTAL
74362 3,784.92 13475 WA ST AUDITOR'S OFFICE 07/30/08 00/00/00 1,71844 001 000 000 514 10 51 00
AUDIT OF 2007 REPORT
INVOICE TOTAL
74363 63.27 16163 WELLS MEDINA NURSERY,INC 07/30/06 00/00/00 46192 001 000 000 576 80 31 00
PLANTS
INVOICE TOTAL
46304 001 000 000 576 80 31 00
SOIL
INVOICE TOTAL
74364 1,820.41 18035 YAKIMA COUNTY DEPT OF CORRECTI 07/30/08 00/00/00 2ND QTR'08 001 000 000 521 20 51 50
UNUSED BEDS
INVOICE TOTAL
JUN'08 HOUSING 001 000 000 521 20 51 50
ONE INMATE
INVOICE TOTAL
JUN'08 MEDICAL 001 000 000 521 20 51 50
ONE INMATE
YNVOICETOTAL
74365 5,000.00 18472 LEE, HAE CHIN 07/31/08 00/00/00 RELEASE BOND 631 000 000 589 00 10 07
B0749
INVOICE TOTAL
GRAND TOTAL
PAGE 15
DISTRIBUTION
AMOUNT
6.80
47.43
47.43
85.89
85.89
1,200.00
1,200.00
4,665.43
4,665.41
57.60
57.60
3,784.92
3,784,92
56.46
56.46
6.81
6.81
430.79-
430.79-
2,050.20
2,050.20
201,00
201.ba
5,000.00
5,000.00
238,533.23
ITEM OB-1
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.aov
MEMORANDUM
DATE: August 11, 2008
TO: Medina City Council
FROM: Robert J. Grumbach, AICP
RE: LOT COVERAGE FOR UNDERSIZED LOTS ORDINANCE
The planning commission held a public hearing on July 22 and after receiving public
testimony and deliberating on the proposal, they voted to forward a recommendation to
the city council. A proposed ordinance has been prepared and the following materials
are attached:
1. Staff Memorandum;
2. Proposed Ordinance;
3. Determination of Nonsignificance;
4. Planning Commission Recommendation;
5. Staff Report
6. Hearing Presentation Material
7. Written public comments received.
J CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) www.medina-wag
MEMORANDUM
DATE: August 11, 2008
TO: Medina City Council
FROM: Robert J. Grumbach, AICP
RE: PROPOSED CHANGE TO PLANNING COMMISSION RECOMMENDATION
The attached proposed ordinance incorporates the planning commission's
recommendation for lot coverage bonuses on undersized lots. The proposal includes
a change to code language under the definition of "Structural Coverage" that includes
the following (see Section 1, page 2 of 8 of the proposed ordinance):
"All structures and buildings that are waterward of the O"e))
ordinary high water mark of the building site.
Staff had recommended the change to the planning commission because it was
thought to be minor in nature and would provide better consistency with the shoreline
management master program and other development standards. However, after
researching this further, the terms "shoreline" and "ordinary high water mark" were
found to have significant enough differences that the above change, if adopted, would
not be minor in nature. Staff is therefore recommending that the final proposed
ordinance not include the above change.
CITY OF MENDINA
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING
CHAPTERS 17.12, 17.20, 17.24 AND 17.28 OF THE MEDINA MUNICIPAL CODE
(MMC) TO INCREASE THE MAXIMUM LOT COVERAGE FOR UNDERSIZED LOTS
IN THE R-16, R-20 AND R-30 ZONING DISTRICTS
WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A
RCW, the City Council has adopted the City of Medina Comprehensive Plan, as
amended by Ordinance 783, passed March 14, 2005; and
WHEREAS, the city council adopted zoning regulations by Ordinance 16, on
December 5, 1955, and last amended by Ordinance 828, adopted on March 10, 2008;
and
WHEREAS, Land Use Policy LU-P1 provides that the city shall minimize
changes to existing zoning and land use patterns except as to meet land use goals,
such as maintaining Medina's high -quality residential setting and character, when
deemed necessary by its citizens; and
WHEREAS, undersized lots are lots that do not meet the minimum zoning
requirements for lot size; and
WHEREAS, the city council finds that the strict application of structural coverage
standards to undersized lots creates a hardship by limiting the ability of property owners
of undersized lots to develop single-family residences in a manner similar to those on
lots that meet the minimum zoning lot size standards; and
WHEREAS, the city council finds the proposed code amendment is necessary
for maintaining Medina's high -quality of residential character by allowing owners of
undersized lots more design options to develop their property and is therefore
consistent with the City of Medina Comprehensive Plan; and
WHEREAS, after proper notice was provided, the planning commission held a
public hearing on July 22, 2008, and forwarded a recommendation to the city council;
and
WHEREAS, the city council held a public hearing on August 11, 2008, to
consider the planning commission's recommendation; and
WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of
Nonsignificance (DNS) for the proposed code amendment was issued on July 7, 2008
pursuant to WAC 197-11-340(1).
1 of 8
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Section 17.12.010 definition for "Structural Coverage" is hereby
amended to read as follows:
"Structural coverage," "site coverage" and "lot coverage" all mean the total surface area
of a site covered by buildings, structures, patios and sports courts to include surface
areas directly beneath roof eaves. The following items are not included in calculating
structural coverage, site coverage or lot coverage:
1. Area of pervious site area or decorative plantings or water features under roof eaves;
2. Driveways;
3. Uncovered decks, patios, sports courts, pools and spas that do not exceed 30 inches
above original or finished grade, whichever is lower. The height of decks, patios, and
sports courts is measured to the highest point on the walking surface. The height of
pools and spas is measured to the highest point of the structural rim;
4. (( ,
)) All structures and buildings that are waterward of the ((shame)) ordinary high
water mark of the building site;
((6)) 5. Fences, walls and retaining walls, the greatest width dimension of which is one
foot or less. When the greatest width dimension exceeds one foot, then the horizontal
exposed area of the entire structure shall count toward site coverage;
((7)) 6. Rockeries.
Section 2. Section 17.20.010 of the Medina Municipal Code is hereby amended
to read as follows:
17.20.010 Minimum requirements.
A. The minimum lot area for each dwelling in the district shall be 16,000 square feet.
B. The minimum setback of any part of any building or structure shall be 30 feet from
the front property line and 30 feet from the rear property line, and shall be 10 feet from
each side line. The minimum setback of an approved parking space (nondriveway) in
the front yard shall be 15 feet. The minimum setback from the Lake Washington
shoreline shall be as established in Chapter 17.38 MMC. Setbacks shall be measured
from the property line to the furthest horizontal projection of the structure, including
gutters.
C. Structural coverage and impervious surface standards:
Ll)—Total structural coverage shall be limited ((to 25 pernont of the area of any let))
in accordance with the following table:
2 of 8
Table 17.20.010.0 - Structural Coveraqe
When the square footage of
Total structural
coverage
allowed
the area of the lot is:
10,000 or less
30
ercent
10,001 to 10,500
29.58
percent
10,501 to 11,000
29.17
percent
11,001 to 11,500
28.75
percent
11,501 to 12,000
28.33
percent
12,001 to 12,500
27.92
percent
12,501 to 13,000
27.5
ercent
13,001 to 13,500
27.08
percent
13,501 to 14,000
26.67
percent
14,001 to 14,500
26.25
percent
14,501 to 15,000
25.83
percent
15,001 to 15,500
25.42
percent
15,501 to 15,999
25.21
percent
16,000 or rester
25 percent
21 Garden type structures. such as, but not limited to, gazebos, gateways and
trellises shall be excluded from the total structural coverage, provided the aggregate
structural coverage of all such structures does not exceed one percent of the lot
area.
LL_Total impervious surface, including structures, shall not exceed 55 percent of the
lot area.
D. The height of any building or structure shall be limited to 25 feet measured from the
lowest point of the original grade at the building's wall to the highest point of the roof
proper and limited to 28 feet from the lowest point of finished grade to the highest point
of the roof proper.
E. There shall be a minimum of 70 feet of frontage on a dedicated and improved street.
F. Two on -site parking spaces shall be provided for each lot accessing from a public
street.
G. Use shall be limited to single-family dwellings and historical uses. Historical uses are
limited to nonresidential uses which were in existence at the date of incorporation of the
city. Historical uses shall not be allowed on any lot where the use was not operated at
the date of incorporation of the city.
Section 3. Section 17.24.010 of the Medina Municipal Code is hereby amended
to read as follows:
17.24.010 Minimum requirements.
A. The minimum lot area for each dwelling in this district shall be 20,000 square feet.
B. The minimum setback of any part of any building or structure shall be 30 feet from
the front property line and 30 feet from the rear property line, and shall be 10 feet, or 15
percent of the site width at any location of the structure on the building site, whichever is
greater, but not more than 20 feet from each side line. The minimum setback from the
3 of 8
Lake Washington shoreline shall be as established in Chapter 17.38 MMC. The
minimum setback of an improved parking space (nondriveway) in the front yard shall be
15 feet. Setbacks shall be measured from the property line to the furthest horizontal
projection of the structure, including gutters.
C. Structural coverage and impervious surface standards:
OLTotal structural coverage shall be limited to 13 percent of the area of any lot.,
except where structure coverage may be increased pursuant to MMC 17.24.020.
(2) Garden type structures such as but not limited to, gazebos, gateways and
trellises shall be excluded from the total structural coverage, provided the aggregate
structural coverage of all such structures does not exceed one percent of the lot
area.
Q_Total impervious surface, including structures, shall not exceed 52-1/2 percent of
the lot area.
D. The height of any building or structure shall be limited to 30 feet measured from the
highest point of original grade or the finished grade, whichever is lower, at the building's
wall to the highest point of the roof proper, but not more than 36 feet measured from the
lowest point of original grade or finished grade, whichever is lower at the building's wall
to the highest point of the roof proper.
E. ((
buildings is limited te REA mere than 25 feet measured frern the lowest PGORt of GrigiRal
gFade at the buildiRg'S wall te the highest pGint ef the r-Gef preper and limited te 28 feet.
Trr iQassFrfase, iRslUdiRg StFHo+Hres, shall net eXG8ed 52 V2 ^ter^o^+
le.)) There shall be a minimum of 70 feet of frontage on a dedicated and improved
street.
((G)) F. Two on -site parking spaces shall be provided for each lot accessing from a
public street.
((#)) G. Uses shall be limited to single-family dwellings.
((f
E)yerhead e eXGept eaves of 24 iRGhes er loss_.
000
quaFe feet or less OR
e area,
seGtOGRif any building er GtFYGtUFe
if Re buildiRg OF StFUGtur-e
o e
))
Section 4. A new section 17.24.020 is hereby added to the Medina Municipal
Code to read as follows:
4of8
17.24.020 Structural coverage bonus:
A. When the height of a building or structure is limited to not more than 25 feet as
measured from the lowest point of original grade at the building wall and 28 feet as
measured from the lowest point of finished grade to the highest point of the roof proper,
the total structural coverage of a lot shall be increased in accordance with MMC table
17.24.020.A.
fable 17.24.020.A Structural Coverage Bonuses for Hel
When the square footage of
the area of the lot is:
Total structural
coverage allowed
16,000 or less
25 percent
16,001 to 16,500
24.5 percent
16,501 to 17,000
24 percent
17,001 to 17,500
23.5 percent
17,501 to 18,000
23 percent
18,001 to 18,500
22.5 percent
18,501 to 19,000
22 percent
19,001 to 19,500
21.5 percent
19,501 or greater
21 percent
ight
B. For lots containing 16,000 square feet or less of lot area and where the structural
coverage bonus for height in MMC 17.24.020.A does not apply, the total structural
coverage shall be increased to 17.5 percent of the area of the lot.
C. An additional two percent structural coverage shall be allowed for decks, porches
and verandas, as defined in MMC 17.12.010, provided they do not have an overhead
covering except eaves that project from a building or structure by not more than 24
inches.
Section 5. Section 17.28.010 of the Medina Municipal Code is hereby amended
to read as follows:
A. The minimum lot area for each dwelling in this district shall be 30,000 square feet.
B. The minimum setback of any part of any building or structure shall be 30 feet from
the front property line and 30 feet from the rear property line, and shall be 10 feet or 15
percent of the site width at any location of the structure on the building site, whichever is
greater, but not more than 20 feet from each side line. The minimum setback from the
Lake Washington shoreline shall be as established in Chapter 17.38 MMC. The
minimum setback of an improved parking space (nondriveway) in the front yard shall be
15 feet. Setbacks shall be measured from the property line to the furthest horizontal
projection of the structure, including gutters.
C. Structural coverage and impervious surface standards:
Total structural coverage shall be limited to 13 percent of the area of any lot,
except where structure coverage may be increased pursuant to MMC 17.24.020.
(2) Garden type structures, such as, but not limited to, gazebos, gateways and
trellises shall be excluded from the total structural coverage, provided the aggregate
5of8
structural coverage of all such structures does not exceed one percent of the lot
area.
Total impervious surface, including structures, shall not exceed 50 percent of the
lot area.
D. The height of any building or structure shall be limited to 30 feet measured from the
highest point of original grade or finished grade, whichever is lower, at the building's
wall to the highest point of the roof proper, but not more than 36 feet measured from the
lowest point of original grade or finished grade, whichever is lower, at the building's wall
to the highest point of the roof proper.
E. ((
qFade at the 196101diRg'S wall te the higheSt PGORt ef the reef prepeF and limited te 29 feet.
fFem the lewest point ef finished gFade to the highest PeiRt ef the reef proper.
F—.)) There shall be a minimum of 90 feet of frontage on a dedicated and improved
street.
((G)) F. Two on -site parking spaces shall be provided for each lot accessing from a
public street.
((#)) G. Uses shall be limited to single-family dwellings.
(0)) H. An additional two percent of lot coverage shall be allowed for decks, porches or
verandas, as defined in MMC 17.12.010, provided said structures do not have an
overhead covering, except eaves of 24 inches or less.
(( . 1. FeF lets whiGh aFe 16,000
t9g8theF GGGUPY Up to- 17_1 2 PeFGeRt of the let area.
e000 area,re
8XGeeds the 26 feet er 28 feet height Fe trintiGR cot forth in s ,hoontinn (E) of thi
))
Section 6. Severability. If any section, sentence, clause, or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other
section, sentence, clause, or phrase of this ordinance.
Section 7. Effective Date. This ordinance shall take effect five (5) days after its
publication or the publication of a summary of its intent and contents.
6of8
PASSED BY THE CITY COUNCIL ON THIS _ DAY OF , 2008 AND
SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2008.
Approved as to form:
Wayne D. Tanaka, City
Attorney
Mark L. Nelson, Mayor
Attest:
Rachel Baker, City Clerk
7 of 8
SUMMARY OF ORDINANCE NO. _
of the City of Medina, Washington
On , 2008, the City Council of the City of Medina, Washington, approved
Ordinance No. , the main points of which are summarized by its title as follows:
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING
CHAPTERS 17.12, 17.20, 17.24 AND 17.28 OF THE MEDINA MUNICIPAL
CODE (MMC) TO INCREASE THE MAXIMUM LOT COVERAGE FOR
UNDERSIZED LOTS IN THE R-16, R-20 AND R-30 ZONING DISTRICTS
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of , 2008.
Rachel Baker, City Clerk
8of8
501 EVERGREEN POINT ROAD • P.O. BOX 144 • mEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.sov
CITY OF MEDINA
DETERMINATION
OF NONSIGNIFICANCE (DNS)
Proposal: Code amendment to title 17 MMC relating to structural coverage to allow for
lot coverage bonuses on smaller lots in the R-16 zone and to allow for lot
coverage bonuses on lots between 16,000 and 20,000 square feet in the R-
20 and R-30 zones
Applicant/Owner: City of Medina
Property Address: Municipal boundaries of the City of Medina
Lead Agency: City of Medina
LEAD AGENCY: As the lead agency for this proposal, the City of Medina has determined that the
proposal does not have a probable significant adverse impact on the environment. An
environmental impact statement (EIS) is not required under RCW 43.21 C.030 (2)(c). This decision
was made after review of a completed environmental checklist and other information on file with
the lead agency. This information is available to the public on request.
This DNS is issued pursuant to WAC 197-11-340(1). There is no comment period for this DNS.
QUESTIONS: Request for information and/ or written appeals may be directed to Medina City Hall,
Attn: Development Services, 501 Evergreen Point Road, Medina, WA 98039.
Responsible Official: Robert J. Grumbach, AICP
Title: Director of Development Services
Address: 501 Evergreen point Road
Medina, WA 98039
Phone: (425) 233-6416
Signature: — Date 422--ceZooB
Responsibl Official
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MEDINA PLANNING COMMISSION
RECOMMENDATION
RECOMMENDATION OF THE MEDINA PLANNING COMMISSION RELATING
TO LOT COVERAGE BONUSES FOR UNDERSIZED LOTS
IN THE R-16, R-20 AND R-30 ZONING DISTRICT
WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A
RCW, the City Council has adopted the City of Medina Comprehensive Plan, as
amended by Ordinance 783, passed March 14, 2005; and
WHEREAS, the city council adopted zoning regulations by Ordinance 16, on
December 5, 1955, and last amended by Ordinance 828, adopted on March 10, 2008;
and
WHEREAS, at the regular city council meeting on November 13, 2007, the city
council directed the planning commission to look at lot coverage; and
WHEREAS, the planning commission discussed lot coverage for undersized lots
at its November 27, December 20, 2007, and June 24, 2008, regularly scheduled
meetings; and
WHEREAS, Land Use Policy LU-P1 provides that the city shall minimize
changes to existing zoning and land use patterns except as to meet land use goals, such
as maintaining Medina's high -quality residential setting and character, when deemed
necessary by its citizens; and
WHEREAS, the planning commission finds the proposed code amendment is
necessary for maintaining Medina's high -quality of residential character by giving owners
of small nonconforming lots more options when designing new construction and is
therefore consistent with city's comprehensive plan; and
WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was
transmitted to the Washington State Department of Community, Trade and Economic
development on June 25, 2008; and
WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of
Nonsignificance (DNS) for the proposed code amendment was issued on July 7, 2008
pursuant to WAC 197-11-340(1); and
WHEREAS, the planning commission held a public hearing on July 22, 2008, to
receive public testimony concerning the proposed code amendment; and
WHEREAS, at the conclusion of the planning commission's public hearing, the
planning commission voted on the proposed code amendment.
Planning Commission Recommendation 1 of 6
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NOW, THEREFORE, BE IT ADVISED THAT THE PLANNING COMMISSION
RECOMMENDS THE FOLLOWING:
Section 1. Section 17.12.010 definition for "Structural Coverage" is
recommended to be amended to read:
"Structural coverage," "site coverage" and "lot coverage" all mean the total surface area
of a site covered by buildings, structures, patios and sports courts to include surface
areas directly beneath roof eaves. The following items are not included in calculating
structural coverage, site coverage or lot coverage:
1. Area of pervious site area or decorative plantings or water features under roof eaves;
2. Driveways;
3. Uncovered decks, patios, sports courts, pools and spas that do not exceed 30 inches
above original or finished grade, whichever is lower. The height of decks, patios, and
sports courts is measured to the highest point on the walking surface. The height of
pools and spas is measured to the highest point of the structural rim;
4. (( ,
net eXGee ! eRe pe Ge Rt of the net site area,
a-)) All structures and buildings that are waterward of the ((GheFeriRe)) ordinary high
water mark of the building site;
((6)) 5. Fences, walls and retaining walls, the greatest width dimension of which is one
foot or less. When the greatest width dimension exceeds one foot, then the horizontal
exposed area of the entire structure shall count toward site coverage;
((7-)) 6. Rockeries.
Section 2. Section 17.20.010 of the Medina Municipal Code is recommended to
be amended to read:
17.20.010 Minimum requirements.
A. The minimum lot area for each dwelling in the district shall be 16,000 square feet.
B. The minimum setback of any part of any building or structure shall be 30 feet from
the front property line and 30 feet from the rear property line, and shall be 10 feet
from each side line. The minimum setback of an approved parking space
(nondriveway) in the front yard shall be 15 feet. The minimum setback from the Lake
Washington shoreline shall be as established in Chapter 17.38 MMC. Setbacks shall
be measured from the property line to the furthest horizontal projection of the
structure, including gutters.
C. Structural coverage and impervious surface standards:
j1LTotal structural coverage shall be limited (( )) in
accordance with the following table:
Planning Commission Recommendation 2 of 6
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Table 17.20.010.0 - Structural Coveraqe
When the square footage of
Total structural
coverage
allowed
the area of the lot is:
10 000 or less
30 percent
10 001 to 10 500
29.58
percent
10,501 to 11,000
29.17
percent
11 001 to 11,500
28.75
percent
11,501 to 12 000
28.33
percent
12,001 to 12,500
27.92
gercent
12,501 to 13,000
27.5
percent
13,001 to 13,500
27.08
pgrcent
13,501 to 14,000
26.67
percent
14,001 to 14,500
26.25
Qercent
14 501 to 15 000
25.83
percent
15,001 to 15 500
25.42
percent
15,501 to 15,999
25.21
percent
16,000 or reater
25 percent
21 Garden tvpe structures, such as, but not limited to, gazebos, gateways and
trellises shall be excluded from the total structural coverage, provided the aggregate
structural coverage of all such structures does not exceed one percent of the lot
area.
QLTotal impervious surface, including structures, shall not exceed 55 percent of the
lot area.
D. The height of any building or structure shall be limited to 25 feet measured from the
lowest point of the original grade at the building's wall to the highest point of the roof
proper and limited to 28 feet from the lowest point of finished grade to the highest
point of the roof proper.
E. There shall be a minimum of 70 feet of frontage on a dedicated and improved street.
F. Two on -site parking spaces shall be provided for each lot accessing from a public
street.
G. Use shall be limited to single-family dwellings and historical uses. Historical uses are
limited to nonresidential uses which were in existence at the date of incorporation of
the city. Historical uses shall not be allowed on any lot where the use was not
operated at the date of incorporation of the city.
Section 3. Section 17.24.010 of the Medina Municipal Code is recommended to
be amended to read:
17.24.010 Minimum requirements.
A. The minimum lot area for each dwelling in this district shall be 20,000 square feet.
B. The minimum setback of any part of any building or structure shall be 30 feet from
the front property line and 30 feet from the rear property line, and shall be 10 feet, or
15 percent of the site width at any location of the structure on the building site,
whichever is greater, but not more than 20 feet from each side line. The minimum
setback from the Lake Washington shoreline shall be as established in Chapter
17.38 MMC. The minimum setback of an improved parking space (nondriveway) in
the front yard shall be 15 feet. Setbacks shall be measured from the property line to
the furthest horizontal projection of the structure, including gutters.
Planning Commission Recommendation 3 of 6
I C. Structural coverage and impervious surface standards:
2 (1) Total structural coverage shall be limited to 13 percent of the area of any lot,.
3 except where structure coverage may be increased pursuant to MMC 17.24.020.
4 O Garden type structures such as but not limited to, gazebos, gateways and
5 trellises shall be excluded from the total structural coverage, provided the aggregate
6 structural coverage of all such structures does not exceed one percent of the lot
7 area.
8 J2LTotaI impervious surface, including structures, shall not exceed 52-1/2 percent of
9 the lot area.
10 D. The height of any building or structure shall be limited to 30 feet measured from the
11 highest point of original grade or the finished grade, whichever is lower, at the
12 building's wall to the highest point of the roof proper, but not more than 36 feet
13 measured from the lowest point of original grade or finished grade, whichever is
14 lower at the building's wall to the highest point of the roof proper.
15 E. ((
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19 ,
20 Pefeent.
21 FL)) There shall be a minimum of 70 feet of frontage on a dedicated and improved street.
22 ((b)) F. Two on -site parking spaces shall be provided for each lot accessing from a
23 public street.
24 ((#)) G. Uses shall be limited to single-family dwellings.
25 ((1
26 , pFevided said r_#FuGtur-er, de not have aR
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30 GeGtI9A,
31 tegetheF 96GUPY Up t9 4 7 4 Q peFGeRt ef the aFea E4 the let.
32 ,
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34 seetieR,
35 ))
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37 Section 4. A new section 17.24.020 is recommended to the Medina Municipal
38 Code to read:
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40 17.24.020 Structural coverage bonus:
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42 A. When the height of a building or structure is limited to not more than 25 feet as
43 measured from the lowest point of original grade at the building wall and 28 feet as
44 measured from the lowest point of finished grade to the highest point of the roof
45 proper, the total structural coverage of a lot shall be increased in accordance with
46 MMC table 17.24.020.A.
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Planning Commission Recommendation 4 of 6
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C.
Table 17.24.020.A Structural Coverage Bonuses for Height
When the square footage of the
area of the lot is:
Total structural
coverage allowed
16,000 or less
25 percent
16,001 to 16,500
24.5 percent
16,501 to 17,000
24 percent
17,001 to 17,500
23.5 percent
17,501 to 18,000
23 percent
18,001 to 18,500
22.5 percent
18,501 to 19,000
22 percent
19,001 to 19,500
21.5 percent
19,501 or greater
21 percent
For lots containing 16,000 square feet or less of lot area and where the structural
coverage bonus for height in MMC 17.24.020.A does not apply, the total structural
coverage shall be increased to 17.5 percent of the area of the lot.
An additional two percent structural coverage shall be allowed for decks, porches
and verandas, as defined in MMC 17.12.010, provided they do not have an overhead
covering except eaves that project from a building or structure by not more than 24
inches.
Section 5. Section 17.28.010 of the Medina Municipal Code is recommended to
be amended to read:
A. The minimum lot area for each dwelling in this district shall be 30,000 square feet.
B. The minimum setback of any part of any building or structure shall be 30 feet from the
front property line and 30 feet from the rear property line, and shall be 10 feet or 15
percent of the site width at any location of the structure on the building site,
whichever is greater, but not more than 20 feet from each side line. The minimum
setback from the Lake Washington shoreline shall be as established in Chapter
17.38 MMC. The minimum setback of an improved parking space (nondriveway) in
the front yard shall be 15 feet. Setbacks shall be measured from the property line to
the furthest horizontal projection of the structure, including gutters.
C. Structural coverage and impervious surface standards:
LlLTotal structural coverage shall be limited to 13 percent of the area of any lot,
except where structure coverage may be increased pursuant to MMC 17.24.020.
(2) Garden type structures, such as, but not limited to, gazebos, gateways and
trellises shall be excluded from the total structural coverage. provided the aggregate
structural coverage of all such structures does not exceed one percent of the lot
area.
Total impervious surface, including structures, shall not exceed 50 percent of the
lot area.
D. The height of any building or structure shall be limited to 30 feet measured from the
highest point of original grade or finished grade, whichever is lower, at the building's
wall to the highest point of the roof proper, but not more than 36 feet measured from
the lowest point of original grade or finished grade, whichever is lower, at the
building's wall to the highest point of the roof proper.
E. ((
GFffigiRal grade at the building's wall te the higheSt pOiRt ef the FOOf pFepeF and limited
Planning Commission Recommendation 5 of 6
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propeF.
.)) There shall be a minimum of 90 feet of frontage on a dedicated and improved
street.
((G)) F. Two on -site parking spaces shall be provided for each lot accessing from a
public street.
((#)) G. Uses shall be limited to single-family dwellings.
({1)) H. An additional two percent of lot coverage shall be allowed for decks, porches or
verandas, as defined in MMC 17.12.010, provided said structures do not have an
overhead covering, except eaves of 24 inches or less.
(( . ,
p)(neeit the 25 feet gr 28 feet height rest GWR Set fgrth in 6,,heeGti9g /C\ gf thin
))
KI:
APPROVED BY THE PLANNING COMMISSION ON THIS _ DAY OF ,
Planning Co sion a r'-
Attest:
Robert J. Grum ach
Development Services Director
Planning Commission Recommendation 6 of 6
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) .medina-wa.ciov
STAFF REPORT
Lot Coverage on Small Lots
Summary: Proposed code amendment to title 17 MMC relating to structural coverage
to allow for lot coverage bonuses on smaller lots in the R-16 zone. Additionally, allow
for lot coverage bonuses between 16,000 and 20,000 square feet in the R-20 and R-30
zones.
Part 1 - Introduction:
1. REGULATORY REVIEW CRITERIA:
a. GROWTH MANAGEMENT ACT (RCW 36.70A):
The state legislature has found that it is in the public interest that citizens,
communities, local governments, and the private sector cooperate and
coordinate with one another in comprehensive land use planning. The Act sets
forth thirteen planning goals including, but not limited to, encouraging
development in urban areas where adequate public facilities and services exist or
can be provided in an efficient manner, promoting a variety of housing types and
preserving existing housing stock, and protection of property rights from arbitrary
and discriminatory actions. The City of Medina has adopted a comprehensive
plan that implements the goals of the Growth Management Act.
b. REVISED CODE OF WASHINGTON:
• RCW 36.70A.130(1)(d) requires any development regulation amendment to
be consistent with and implement the comprehensive plan.
• RCW 35A.63.100 provides the city council the authority to adopt and amend
zoning code regulations provided at least one public hearing is held and
notice is provided at least 10 days before the hearing. The public hearing
may be held before the planning commission or the city council.
C. CITY OF MEDINA REGULATIONS:
• MMC 14.04.150 allows any interested person to suggest amendments to the
city's comprehensive plan or development regulations. All such suggestions
are required to be forwarded to the planning commission on at least an
annual basis.
Staff Report: Structural Coverage
for Small Lots 1 of 7
Part 2 — Public Participation:
1. NOTICES:
• Notice for the planning commission public hearing was published in the Seattle
Times newspaper and posted at city hall on July 7, 2008.
• Notice of the planning commission and council agendas are posted at city hall
and published on the city's website. The planning commission held meetings on
the subject at their regularly scheduled meetings on November 27, 2007,
December 20, 2007, and June 22, 2008. The council held meetings on the
subject at their regularly scheduled meetings on November 13, 2007, and June
9, 2008.
2. PUBLIC COMMENTS RECEIVED (as of July 17, 2008):
Vance & Chrissy Mylroie
Wants the positive momentum continued to move forward in preparing
8416 N.E. 10' Street
an Ordinance for the City Council to act upon. They want to design a
new home, but are awaiting action. The graduate lot bonuses will
significantly benefit the vast majority of fellow property owners and
time is of the essence.
3. LOCAL AND STATE AGENCY COMMENTS (as of July 17, 2008):
IN
None received
Part 3 — Staff Analysis:
GENERAL BACKGROUND:
1. The Medina Municipal Code provides for the following structural coverage standards
and bonuses:
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a
R-16
25%
None
None
None
R-20
13%
8%
4.507/0
12%
R-30
13%
8%
4.5%
12%
'in the R-20 and R-30 zoning district nonconforming lots 16,000 square feet or
less are eligible for the small lot size bonus.
• Additionally, MMC 14.08.020.A allows for a one percent structural coverage
increase of the lot area through an administrative variance process.
Staff Report: Structural Coverage
for Small Lots 2 of 7
Additionally, the R-20 and R-30 zones allow for an additional 2 percent structural
coverage for decks, porches and verandas provided they do not have an
overhead cover, except for eaves of 24 inches or less.
2. The code amendment was initiated by the city council following a memorandum from
Mayor Adam to the city council requesting a discussion on changing the code to
allow lots less than 10,000 square feet in area to have a 5 percent structural
coverage bonus. The purpose of the code amendment was to allow owners of small
lots more options when planning new construction or remodeling an existing home.
3. The planning commission discussed the proposal at the regularly scheduled
November 27, 2007 meeting. It was noted during the meeting that the basic
problem is that there are many existing nonconforming lots within the city and
building on these lots is difficult.
4. A preliminary code amendment was formulated with the 5 percent bonus for lots less
than 10,000 square feet in the R-16 zone. The amendment was expanded to add a
sliding scale to smooth out a building footprint gap that is created by the bonus. The
following diagram shows this gap.
Maximum 3,000
Building
Footprint
2,400
5% Bonus
8,000 10,000 12,000 14,000
Lot Size
Maximum Structural Coverage Allowed = -
Diagram showing building
footprint gap created by bonus
5. In the diagram above, Points 1 and 2 represent the maximum building footprint for a
lot size of 10,000 square feet (with 5 percent bonus) and a lot size of 12,000 square
feet (without 5 percent bonus) respectively. Both points compute as allowing a
maximum building footprint of 3,000 square feet. The area between these two
points represents a footprint gap due to the maximum footprint dropping when the
bonus ends at 10,001 square feet. A similar circumstance exists in the R-20 and R-
30 zoning districts for lot sizes between 16,000 and 19,047 square feet.
6. The footprint gap occurs because the structural coverage bonus applies to a set
range of lot sizes. The ending of the bonus and the corresponding drop in building
footprint creates a transition where the smaller lot size with a bonus can have more
Staff Report: Structural Coverage
for Small Lots 3 Of 7
building footprint than slightly larger lots without the bonus. This smaller footprint
remains until the lot size is big enough to match the allowances for the bonus.
ANALYSIS:
"Structural Coverage," "Lot Coverage," and "Site Coverage" share the same
definition. They are defined in chapter 17.12 MCC as the total surface area of a lot
covered by buildings, structures, patios and sports court. A structure is defined as
that which is erected, built or constructed including an edifice or building and any
piece of work artificially built up or composed of parts joined together in some
definite manner. Structural coverage is a key component, along with height, that
controls the bulk or size of a building.
2. The code amendment would allow property owners in the R-16 zone eligible for the
bonus to increase their building footprints with the greatest possible increase being
500 square feet for a 10,000 square foot lot. In the R-20 and R-30 zones, the
greatest possible increase would be 578 square feet for a 16,500 square foot lot.
3. The code amendment does three things: (1) it adds a new structural coverage bonus
to the R-16 zone; (2) it fills in the footprint gap created by the structural coverage
bonus; and (3) it provides a smoother progression in allowing additional building
footprint as the lots become larger. The following diagram graphically represents
how the code amendment affects these three components:
Building
Footprint
Bonus
f
ape
1
low
70
Bonus to Smooth Out
3onus for Footprint Gap
Original Line Lot Size New Line w/ amendment =
The new line is created by a structural coverage bonus using a sliding scale of
percentages that gradually descend the bonuses in a manner that smoothes out the
line between the point where the maximum percent bonus ends and its intersection
of the original building footprint to lot size line.
4. The purpose for this smoothing out reflects the policy to allow nonconforming lots
more options and to create a more equitable standard for the size of a home when
lots are of a similar size.
Staff Report: Structural Coverage
for Small Lots 4 of 7
5. According to 2001 lot data, about 348 lots in the R-16 zone are nonconforming at
16,000 square feet or less and about 58 lots in the R-20 and R-30 zones are
between 16,000 and 20,000 square feet. This represents about 37 percent of the
residential properties in the city.
6. The 2001 lot data indicated there are about 127 lots in the R-20 and R-30 zoning
districts with an area between 8,000 and 16,000 square feet. These properties are
already allowed a structural coverage bonus of 4.5 percent for the smaller lot size
(an additional bonus is also allowed when combined with height restrictions).
7. Structural coverage is not a component of density in terms of zoning under the
Growth Management Act. Zoning density is generally defined as a concentration, or
number of residential homes, allowed within a certain land area (usually expressed
as the number of dwelling units per acre). Structural coverage, along with height, is
a component of regulating the size of buildings and does not affect the number of
dwelling units allowed. (Note structural coverage can be incorporated into density
through Floor Area Ratio (FAR) standards, but the Medina Municipal Code does not
use this approach.)
8. Structural coverage and height work with setbacks to establish the building envelope
within which a property owner can build. Depending on the area of the lot and its
with and depth configuration, the land area left after setback areas are subtracted
can sometimes result in a smaller building envelope then what the structural
coverage standard would suggest.
9. Generally, the area set aside for setbacks will not conflict with structural coverage
standards when a lot is 8,000 square feet or greater in area. However, lots less than
8,000 square feet in area may experience conflict if the lot is wider than its depth.
The following diagrams set forth examples of how this conflict can occur (actual
results will vary depending on the actual lot depth and width):
25
10; 10
25
80
Staff Report: Structural Coverage
for Small Lots
• An 8,000 square foot lot in the R-16 zone
will have a building envelope of 50 feet X
60 feet or an area of 3,000 square feet.
100 • If maximum structural coverage = 30%
then 30% X 8,000 square feet = 2,400
square feet.
• The setbacks and structural coverage
produced do not conflict.
5 of 7
25
r------ ------
10; ; 10
:-----------------
25
90
• A 7,200 square foot lot in the R-16 zone
will have a building envelope of 30 feet X
70 feet or an area of 2,100 square feet.
80 • If maximum structural coverage = 30%
then 30% X 7,200 square feet = 2,160
square feet.
The setbacks produced a smaller area
than structural coverage and therefore a
conflict exists. In this case the setback
limitations would prevail.
10. The 2001 lot size data indicated that only 12 lots - in the city are less than 8,000
square feet in area (all located in R-16 zoning). The number of properties that might
experience this conflict is anticipated to be small.
11.The definition of structural coverage in chapter 17.12 MCC excludes the following:
• Pervious surfaces, decorative plantings or water features under roof eaves.
• Driveways.
• Uncovered decks, patios, sports courts, pools and spas under 30 inches in height
above original or finished grade, whichever is lower.
• Garden type structures that do not exceed in total one percent of the net lot area.
• Structures water -ward of the ordinary high water mark (over the lake).
• Fences and walls whose width is one foot or less.
• Rockeries.
12.The exemption for the area under a roof eave has created confusion because
technically they are not located on the surface area of the lot. However, the list of
exemptions calls out exempting roof eaves when the area underneath them is
pervious. Historically, this has been interpreted to mean that the area under a roof
eave is included in the structural coverage calculation, unless the exemption applies.
The proposed change in the definition is intended to help clarify and reflects this
interpretation.
13. The exemption for garden structures is proposed to be moved from the definition to
the zoning chapters because it reflects a type of bonus similar to the two percent
bonus allowed in the R-20 and R-30 zones for uncovered porches, decks and
verandas.
14.The proposed code change includes reformatting changes in order to make the code
easier to understand. Structural coverage standards were consolidated with tables
to make them easier to read. The only substantive changes proposed are the new
structural coverage bonuses.
Staff Report: Structural Coverage
for Small Lots 6 of 7
15.The proposed code amendment is consistent with the city's comprehensive plan.
While the comprehensive plan does not specifically address structural coverage,
Land Use Policy LU-P1 provides that minimum changes should be made to the
zoning and land Use patterns, except as to meet land use goals, such as maintaining
Medina's high -quality residential setting and character, when deemed necessary by
its citizens. The proposed code amendment would not alter the single-family
residential land use pattern of the city and it supports the high -quality residential
character of the city by providing property owners with smaller lots more design
options for their homes.
16. An environmental checklist (SEPA) for a non -project action was prepared and a
Determination of Nonsignificance was issued. Notice of the threshold determination
was posted at city hall and published in the Seattle Times newspaper on July 7,
2008, as part of the notice for the public hearing.
17.A Notice of Intent to Adopt was sent to the Washington State Department of
Community, Trade and Economic development pursuant to RCW 36.70A.160 and
receipt was acknowledge for June 25, 2008. The 60-day notice period prior to final
adoption expires August 25, 2008.
Report prepared by:
Robert J. Grumbach, AICP
Director of Development Services
Staff Report: Structural Coverage
for Small Lots 7 of 7
Lot Coverage and Small Lots
• Proposed code amendment to title 17 MMC
relating to structural coverage to allow for lot
coverage bonuses on smaller lots in the R-16
Zone
• Allow for lot coverage bonuses between 16,000
and 20,000 square feet in the R-20 and R-30
zones
Current Coverage
Standards & Bonuses
Bonuses
Zone
Standard Height Small Lot Height
+ Small Lot
R-16
25% NA NA
NA
R-20
13% 8% 4.5%
12%
R-30
13% 8% 4.5%
12%
Note:
R-20/30: Small lot bonus at 16,000 square
feet
R-20/30: Height bonus at 25/28 feet
1
QThree Components to Bonus
Building
Footprint
Bonus
.l
Original Line
La Size
Bonus to Smooth Out
onus for Footprint Gap
if smooth out is to
crease a more equitable
standard for the size of
homes on lots of similar
size
New Coverage
Standards & Bonuses
Bonuses
Zone
Standard Height Small Lot Height + Small Lot
R-16
25%
0 0.21 to 5 %
R-20
13%
8% 4.5% 8 to 12%
R-30
13%
8% 4.5% 8 to 12%
Note: R-16: Small lot 5% bonus at 10,000 sq ft and less
R-16: Small lot bonuses sliding scale between 10,001
and 15,599 sq ft
R-20/30: Small lot bonus at 16,000 sq ft
R-20/30: Height bonus at 25/28 feet
R-20130: Small lot bonuses sliding scale between 16,001
and 19,500 sq ft
Italic: New Standard
L
Summary of Analysis
• Amendment will affect about 37 percent of the lots
• Main impact will be slightly larger structures
(maximum footprint increase is 500 sq ft) resulting in
a small reduction in air and light
• Structural coverage does not affect zoning density
• The amendment is consistent with the policies of the
comprehensive plan
Other change
NW
• Fix the definition of "Structural Coverage" to reflect
that impervious surface under roof eaves is included
in the calculation
3
QR-16 Proposed Coverage
When the square footage of the area of
the lot is:
Total structural coverage
allowed
10,000 or less
30 percent
10,001 to 10,500
29.58 percent
10,501 to 11,000
29.58 percent
11,001 to 11,500
29.17 percent
11,501 to 12,000
28.75 percent
12,001 to 12,500
28.33 percent
12,501 to 13,000
27.92 percent
13,001 to 13,500
27.5 percent
13,501 to 14,000
27.08 percent
14,001 to 14,500
26.67 percent
14,501 to 15,000
26.25 percent
15,001 to 15,500
25.83 percent
15,501 to 15,999
25.42 percent
16,000 or greater
25 percent
Purpose of Table:
- Consolidate coverage
standards
- Easier to read
- Reflects long term goal
of user-friendly codes
R-20/30 Proposed Coverage
When the square footage of the area of the lot
is:
Total structural coverage
allowed
16,000 or less
25 percent
16,001 to 16,500
24.5 percent
16,501 to 17,000
24 percent
17,001 to 17,500
23.5 percent
17,501 to 18,000
23 percent
18,001 to 18,500
22.5 percent
18.501 to 19,000
22 percent
19,001 to 19,500
21.5 percent
19,501 or greater
21 percent
Must meet
25/28
height
restriction
L
qd MFq
Public Comments Received
• Mylroie — wrote in support of the changes
• Santi — wrote in support of expanding coverage for
undersized lots to 33% and reduce front yard
setbacks somewhat. Noted concerns about the 70-
foot street frontage requirement
• Curtis — wrote that the street frontage requirement
should be deleted
5
From
PHONE No. : 425 451 8871 Ju1.22 200e 11:31AM P01
July 22, 2008
To: Medina Planning Commission-And.City •Council
Re: Undersized lots R-16
Please consider the following as our tesdmony,'fof both the Planning Hearing of July 22
and the Council Hearing of August 11 regarding tho coverage increase and hopefully
flnthor rational refinements to the seoti9n.on.R=.16.,
First let us say thank you for considering ari iticreW in lot coverage for small lots.
The following refinements make sense for a eoleient approach that helps to fairly and
uniformly implement the coverage bonus scale for small lots in R-16. We hope you will
Implement them as well:
Please delete the 7011:. street frontage re4iilmfient of section 1s of 17.20.010 for small
lots. Otherwise many small lots that are 60-69' 66ntage will not receive the proposed
coverage bonus without the hardship, stress„ and cost of the variance /hearing examiner
process. 70' is required in R-20. It is not rational to impose it on the small lots of R-16 for
whom you are intending to offer it modesst•00v o bonus.
Consider expanding covetage to -40=45% for'small lots- if single story design as tradeoff
for the bulk minimization design.
Relax front yat+d setback to 20-25 ft. for aidad, design flexibilityfor small lots.
Thank you for 'considerdtion of any'of the ito in the 70' frontage mandate being the
most saliently oppressive and irrational.
Ron and Marya( Sam) Sarni
2427 78th Ave NE
Medina
425.453-9737
Page 1 of 1
Robert Grumbach
From:
Jacusea@aol.com
Sent:
Monday, July 21, 2008 11:41 AM
To:
Robert Grumbach
Cc:
City Council Mail
Subject: "undersized lots"
July 21, 08
Re: undersized lots --lots 6000-14000 square feet in R-16 Asa property owner in Medina, I believe the
frontage measurement should be deleted from the ordinance language, as it applies.
Jackie McGahan Curtis
7616 N. E. 8th St.
P. O. Box 385
Medina
Get fantasy football with free live scoring. Sign up for FanHouse Fantasy Football today.
7/22/2008
Page 1 of 1
Robert Grumbach
From: Michael Caldwell
Sent: Friday, July 18, 2008 9:57 AM
To: Robert Grumbach
Subject: FW: undersized lot coverage
From: Ronald J. Santi [mailto:r.j.santi@comcast.net]
Sent: Wednesday, July 16, 2008 12:43 AM
To: City Council Mail
Subject: undersized lot coverage
Honorable Council,
We note there is a hearing in August on this issue but are wondering what is being proposed or
considered. Have not been able to find minutes suggesting a direction. Has Planning formulated policy on
this for recommendation to the Council. We strongly support expanding coverage for undersized lots
to 33% and perhaps reducing front yard setbacks somewhat to allow flexibility of design. Since the
undersized lotstend to be clustered together in any particular neighborhood, any impacts and benefits of
greater coverage would be shared equitably throughout the neighborhood. Please make these comments
part of the record should we be unable to attend the hearing. Thanks in advance for any consideration.
Ron and Marya Santi
425-453-9737
7/22/2008
Page 1 of 1
Robert Grumbach
From: Ronald J. Santi [r.j.santi@comcast.net]
Sent: Thursday, July 17, 2008 5:05 PM
To: Robert Grumbach
Subject: Fw: undersize lot coverage
----- Original Message -----
From: Ronald J. Santi
To: r.grumbach(cDmedina-wa.gov
Sent: Thursday, July 17, 2008 4:38 PM
Subject: Fw: undersize lot coverage
Robert,
Don't want to leave you and Planning out of the loop on this. Sorry for any bother but it seems like the
frontage oversight would cause much grief to a large portion of the community. Please ask Planning to
fine tune now before the August Council hearing or let us know if we should contact them directly. Thanks
in advance for any consideration.
Ron and Marya Santi
425-453-9737
----- Original Message -----
From: Ronald J. Santi
To: ccmail medina-wa.gov
Sent: Thursday, July 17, 2008 4:05 PM
Subject: undersize lot coverage
Honorable Council,
In reviewing the Planning Commission agenda from June 24 regarding modest coverage changes for
undersized lots, I note that 1.E imposes a requirement of 70 feet of street frontage? Where did that come
from. Most of the hundred plus lots under 10,000 sq. ft. have 60 feet of frontage by 100-150 feet deep.
Therefore please correct or refer to Planning to correct or delete this hugely problematic oversight. One
would not guess that it is Council's or Planning's intention to place new hardships and variance trauma on
the very lots all are intending to help with the new ordinance.
Another change that would make sense is to allow 40% coverage for single story/rambler designs as a
tradeoff for resulting bulk mitigation.
Please include this for the August hearing record should we be unable to attend.
Ron and Marya Santi
7/22/2008
VANCE WRIGHT MYLROIE, LLC
POST OFFICE BOX 555 MEDINA, WASHINGTON 98039
206-948-4088 VANCEMYI.ROIE@AOL.COM
Tuesday, June 24, 2008
To: Medina City Planning Commission
Personal Delivery
From: Vance & Christine Mylroie
8416 NE. 101' Street
Dear Planning Commission Members,
As you know, one of the scheduled topics for Commission action during tonight's
meeting is the Graduated Lot Bonus (Proposal Plan B), for undersized lots. This is an
extremely critical issue for many property owners like us as well as potential property
owners here in Medina and we are urging you, one and all, to keep the positive
momentum moving forward by preparing an Ordinance for the City Council to act upon
in August.
I have been a resident here in Medina for over 56 years now and my wife, Chrissy, and I
have lived in our home on NE 1 Oth Street for slightly over 40 years. We are now in the
process of designing and preparing everything necessary to submit a building permit
application to construct a beautiful new and energy efficient home on this site but,
unfortunately, we are unable to do so without this long awaited action from the Council.
This prolonged delay in approving_the_ lot.coverage bonusproposalis costing Chrissy and
me, as well as many others, both a significant loss of money and, more importantly, the
loss of precious time.
Remember ... virtually all other code requirements and restrictions, i.e.; structure heights
and setbacks, are unaffected and remain the same.
This accommodation will significantly benefit the vast majority of our fellow property
owners ... and time is of the essence.
Thank you very much.
Sincerely,
Vance & Chrissy Mylroie
ITEM OB-2
EMPLOYMENT AGREEMENT
THIS AGREEMENT, made and entered into this day of , 2008, by
and between the City of Medina, State of Washington, a municipal corporation,
(hereinafter called "Employer or City") and Michael J. Scott, (hereinafter called
"Employee") an individual who has the education, training and experience in local
government management, both of whom agree as follows:
Section 1. Duties and Authority
Employer hereby agrees to employ Michael J. Scott as City Manager to perform the
functions and duties specified in Title 35A of the Revised Code of Washington and by
Chapter 1.08 of the Medina Municipal Code and to perform other legally permissible and
proper duties and functions as the Medina City Council may from time to time assign.
Section 2. Term
This Agreement shall commence September 15, 2008, and shall continue for 5 years
unless earlier terminated by the Employer or Employee as provided in Section 3, 4 or 5 of
this Agreement. Employee shall at all times remain an `at will' employee.
Section 3. Suspension and Termination
The City Council may suspend or terminate Employee as provided by state law. For the
purpose of this Agreement, termination shall occur when:
A. The majority of the City Council votes to terminate the Employee at a
duly authorized public meeting.
B. If the Employer reduces the base salary, compensation or any other
financial benefit of the Employee, unless it is applied in no greater percentage than the
average reduction of all department heads, such action shall be regarded as a termination.
C. The Employer substantially and materially reduces the duties of the
Employee.
D. If the Employee resigns following an offer to accept resignation, made by
a member of the City Council as a representative of the majority of the governing body,
then the Employee may declare a termination as of the date of the offer.
E. Breach of this Agreement declared by either party with a 30-day cure
period for either Employee or Employer. Written notice of a breach of contract shall be
provided in accordance with the provisions of Section 17.
Section 4. Severance
A. No severance shall be paid to the Employee, if employment is terminated for any
reason during the first six months of employment.
B. At the end of the seventh month of employment severance shall be paid to the
Employee when employment is terminated as defined in Section 3 and in accordance
with the following schedule:
• Beginning with the seventh month of employment, severance pay will accrue at
the rate of one month base salary per month to a maximum of six months:
• At the end of seven months, one month of severance
• At the end of eight months, two months of severance
• At the end of nine months, three months of severance
• At the end of ten months, four months of severance
• At the end of eleven months, five months of severance
• At the end of twelve months, six months of severance
The Employee shall also be compensated for all accrued sick leave, subject to the limits
for Department Directors.
C. In the event Employee is terminated because of the commission of any felony, for
commission of a dishonest act involving personal gain, or for a breach of this Agreement
as provided in Section 3, then the Employer shall have no obligation to pay any severance
pay or benefits to Employee.
Section 5. Resignation
In the event that the Employee voluntarily resigns his position with the Employer, the
Employee shall provide a minimum of sixty (60) days notice unless the parties agree
otherwise. No severance shall be due upon voluntary resignation.
Section 6. Compensation
A. Base Salary: Employer agrees to pay Employee an annual base salary of
$130,000, payable in installments at the same time that the other management employees
of the Employer are paid.
B. Deferred Compensation. Employee shall be entitled to the same matching
deferred compensation contributions as Employer provides to City Department Directors.
C. Employee shall be entitled to the annual COLA adjustment the same as other
Department Directors. Increases in base salary, deferred compensation, retirement
contribution and/or other allowances may be given by Employer without amendment of
this Agreement. Any such increases shall be effective as of January 1 of each year unless
otherwise agreed by the parties.
Section 7. Performance Evaluation
A. The City Council shall annually review and evaluate the performance of the
Employee on or about the anniversary date. Based on this evaluation, Employee shall be
eligible for (but not entitled to) a `merit pay bonus' to be given at the discretion of the
City Council based on exceptional performance.
{ WDT702341.DOC;2100093.1300091i
2
B. Annually, the City Council and Employee shall define such goals and
performance objectives which they determine necessary for the proper operation of the
City and in the attainment of the Council's policy objectives, said goals and objectives to
be reduced to writing. They shall generally be attainable within the time limitations as
specified and the annual operating and capital budgets and appropriations provided.
Section 8. Hours of Work
It is recognized that Employee must on occasion, devote time outside the normal office
hours on business for the Employer, and to that end Employee shall be allowed to
establish an appropriate work schedule.
Section 9. Outside Activities
A. Completion of prior work commitment. For up to six months following
Employee's date of employment, he is authorized to perform part-time work for Maniilaq
Services. During the first 4 months of the aforementioned 6 month period, Employee's
involvement with Maniilaq will involve intermittent and infrequent phone calls and
emails estimated at two to four hours per week and occurring before or after the normal
work day or work week. The final two months of said 6 month period may average 15
hours per week and is estimated to occur in January and February 2009 and before or
after the normal work day or work week with the exception of 2, two-day trips for which
Employee will use his vacation.
B. Other than as specified above, Employee shall devote employee's full time to the
business of the City. Employee shall not engage in any outside employment without the
prior approval of the City Council.
C. Employee acknowledges the demands of being the Medina City Manager and
shall not enter into any outside employment, including that mentioned above with
Maniilaq which would interfere with the duties of City Manager, present a conflict of
interest, appearance of fairness or appearance of conflict. Further, any outside
employment, including with Maniilaq as specified above, shall in no way diminish or
effect the forty hours plus per week required to perform the duties of City Manager,
including meetings before and after the normal work day or work week.
Section 10. Reimbursable Expenses
The Employer agrees to reimburse Employee for normal business expenses including
vehicle mileage at the federal rate and cell phone when used for business purposes.
Section 11. Vacation and Sick Leave
A. Employee shall accrue sick leave at the same rate and under the same conditions
as other Department Directors.
{ WDT702341.DQC; 2/00093.130009/
3
B. On the date of employment, Employee shall be credited with 120 hours of
vacation. An amount of 200 hours will be credited at the beginning of Employee's
second year of employment and thereafter on Employee's anniversary date of
employment. Vacation accrual carried forward at year end shall not exceed forty (40)
hours. Vacation in excess of two weeks at any one time must be approved in advance by
the City Council.
C. In the event the Employee's employment is terminated, either voluntarily or
involuntarily, the Employee shall not be entitled to compensation for any accrued
vacation time.
Section 12. Disability, Health and LifeInsurance
A. The Employer agrees to provide and to pay the premiums for medical, vision, and
dental insurance for the Employee and his dependents equal to that which is provided to
all other Department Directors.
B. The Employer agrees to provide and to pay the premiums for long term disability
coverage for the Employee to the same extent as other Department Directors.
C. The Employer shall pay the premium due for term life insurance in the same
amount as Department Directors. The Employee shall name the beneficiary of the life
insurance policy.
Section 13. Retirement
Employee shall enroll in P.E.R.S. or any alternate plan as allowed by state law. Employer
shall make monthly contributions on behalf of Employee to P.E.R.S or other alternate
plan, but the amount of contribution shall be limited to what Employer would be required
to pay on Employee's behalf to P.E.R.S.
Section 14. Dues and Subscriptions
Employer agrees to budget and to pay for the professional dues and subscriptions of
Employee necessary for employee's full participation in national, regional, state and local
associations and organizations reasonably necessary for the good of Employee and
Employer. This shall include but not be limited to ICMA and WCCMA.
Section 15. Professional Development
A. Employer hereby agrees to budget for and to pay the reasonable travel and
subsistence expenses of Employee for professional and official travel, meetings and
occasions adequate to continue the professional development of Employee and to
adequately pursue necessary official and other functions of Employer.
,WDT702341.DOC;2100093.130009!}
4
B. Employer also agrees to budget and to pay for the travel and subsistence expenses
of Employee for short courses, institutes and seminars that are necessary for employee's
professional development and for the good of the Employer.
C. A maximum of ten annual days are available for A and B, above. All activities
require prior notice to the City Council.
Section 16. Other Terms and Conditions of Employment
A. The Council, in consultation with the Manager, shall fix any such other terms and
conditions of employment, as it may determine from time to time, relating to the
Employee's job duties and performance, provided such terms and conditions are not
inconsistent with or in conflict with the provisions of this Agreement or any applicable
law.
B. The provisions of this Agreement shall encompass all salary, vacation, sick leave
and other benefits of Employee, notwithstanding any other compensation or benefits
provided to any other City employee.
C. Should any disagreement arise over the interpretation of the provisions of this
Agreement, the parties shall first meet and attempt to resolve the issue in good faith.
Should this fail to resolve the issue, the parties agree to mediate their dispute promptly,
with each party bearing its own costs and one half of the costs of such mediation. Each
party retains its rights to pursue all legal remedies in court.
D. Employee shall be entitled to indemnification and legal representation for conduct
within the scope of his employment as provided in Chapter 2.76 MMC, as now exists or
as may hereafter be amended. Employee shall also be entitled to indemnification and
legal representation pursuant to the terms of the City's membership in WCIA or other
applicable insurance policies.
Section 17. Notices
Notices pursuant to this Agreement shall be given by deposit in the custody of the United
States Postal Service; postage prepaid, addressed as follows:
(1) EMPLOYER: Mayor
City of Medina
P.O. Box 144
Medina, Washington 98039
(2) EMPLOYEE: Michael J. Scott
Address to be provided.
{WDT702341.DOC2100093.130009/}
5
Alternatively, notices required pursuant to this Agreement may be personally served in
the same manner as is applicable to civil judicial practice. Notice shall be deemed given
as of the date of personal service or as of the date of deposit of such written notice in the
course of transmission in the United States Postal Service.
Section 18. General Provisions
A. Integration. The text herein shall constitute the entire agreement between the
parties. Any prior discussion or representations by or between the parties are merged into
and rendered null and void by this Agreement. The parties by mutual written agreement
may amend any provision of this Agreement during the life of the Agreement. Such
amendments shall be incorporated and made a part of this Agreement.
B. Binding Effect. This Agreement shall be binding on the Employer and the
Employee as well as their heirs, assigns, executors, personal representatives and
successors in interest.
C. Severability. The invalidity or partial invalidity of any portion of this Agreement
will not affect the validity of any other provision. In the event that any provision, or any
portion thereof, contained in this Agreement is held unconstitutional, invalid or
unenforceable, the remaining provisions shall be deemed to be in full force and effect as
if they have been executed by both parties subsequent to the expungement or judicial
modification of the invalid provision.
IN WITNESS WHEREOF, the City of Medina has caused this Agreement to be signed
and executed in its behalf by its Mayor and the Employee has signed and executed this
Agreement, both in duplicate, the day and year first above written.
CITY OF MEDINA
al]
Mark Nelson, Mayor
EMPLOYEE
Michael J. Scott
Approved as to Form:
Wayne D. Tanaka, City Attorney
{ WDT702341.DOC;2/00093.130009/}
6
ITEM OB-3
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
MEMORANDUM
DATE: August 6, 2008
TO: Mayor and City Council
FM: Rachel Baker, City Clerk
RE: City Hall Facility Public Comment
On May 13, an email address was created to accept public comment regarding the
City Hall facility. The email address has been linked to the City's website and has
been advertised in City newsletters. Comments received in the City Hall designated
mailbox were forwarded to Council during the May 28 special meeting, July 14
regular meeting, and July 28 special meeting.
All comments received at cityhallfacility@medina-wa.gov by August 6, including
those already forwarded to Council, have been compiled and are attached to this
memorandum.
On July 28, and August 5 the Council held open houses regarding the City Hall
facility and accepted public comment. Written comments submitted to the City as a
result of these open houses have also been compiled and are attached to this
memorandum.
Page 1 of 1
City Hall Facility
From: Rachel Baker
Sent: Tuesday, May 13, 2008 2:13 PM
To: City Hall Facility
Subject: FW: city hall expansion
From: Mark Nelson [ma ilto: mark@nelsonarchitectu re. net]
Sent: Tuesday, May 13, 2008 2:09 PM
To: Rachel Baker
Subject: Fw: city hall expansion
Rachel,
I don't know if the file to recieve these emails is open yet, so I am sending it to you to put in the file when it is
ready to accept emails.
Mark
----- Original Message -----
From: Beth Swanson
To: ccmailC7medina-wa.gov
Sent: Monday, May 12, 2008 11:31 PM
Subject: city hall expansion
To my friends and neighbors on the council -- I don't pretend to know any details about the needs of our city or
have answers to building solutions. I do however know firsthand how much my family has enjoyed Medina
Beach through the years. Since my 4 kids were newborns in strollers napping under those birches until now as
teenagers going with their friends to throw footballs and hang out, we have all been blessed by every square
inch of that small but beautiful beach. It is an exhaustible commodity, found in absolutely no other community
quite as nice. A site for a city building however can be placed just about anywhere. This much I do know and
understand - its pretty much common sense. Once a building is enlarged to give more meeting, storage, and
bathroom space, something has to be decreased, and in this case, its our one -of -a -kind stunningly beautiful
beachfront area. I ask you all to consider very, very carefully every possible option and present it to our entire
community, because that's who it will affect for years after our lifetimes - do this all please before "paving
paradise". Thanks very much for your consideration, Beth Swanson, 7759 Overlake Dr W, Medina
8/6/2008
Page 1 of 1
City Hall Facility
From: Rachel Baker
Sent: Wednesday, May 14, 2008 7:39 AM
To: City Hall Facility
Subject: FW: city hall expansion
From: Mark Nelson [mailto:mark@nelsonarchitecture.net]
Sent: Tue 5/13/2008 4:55 PM
To: Rachel Baker
Subject: Fw: city hall expansion
One more for the city hall expansion file.
Mark
----- Original Message -----
From: annlundquistau.comcast.net
To: ccmailia.medina-wa.gov
Sent: Tuesday, May 13, 2008 12:28 PM
Subject: city hall expansion
Dear City Council members,
We have lived in Medina for forty years and our family feels strongly that the beach and existing
building should be for the community and not for offices. Now is the time to move City Hall to the park
or buy a piece of property to house it. We are completely opposed to expansion plans as we are frequent
beach area users. We would like to use the building, beautifully sited as it is, for community activities
instead of community work. It is a waste of a unique location!
Thanks for your time.
Deke and Ann Lundquist
8/6/2008
Page 1 of 1
City Hall Facility
From: Peggy Cossano [pcossano@msn.coml
Sent: Sunday, May 18, 2008 8:59 PM
To: City Hall Facility
Subject: Expansion of City Hall
Is it true that Hunts Point has offered to house the Police Station at their facility?
I prefer that City Hall is not expanded and that the Medina Residents have full use of our Water front property.
I'd rather have the City Hall placed in the Medina Dog Park. It seems to make more sense to have the Building
Dept. and Police in the center of the town.
Thanks,
Peggy Cossano
8/6/2008
Page 1 of 1
City Hall Facility
From: Diane Bocek [dbocek@comcast.net]
Sent: Monday, May 19, 2008 7:43 PM
To: City Hall Facility
Subject: new city hall space
the most practical efficient and reasonable solution to the need for more space at city hall is to expand the
existing building to the north in addition to adding space to the top floor and adding space on the bottom floor
under the porch.
this solution for additional space will be the most economical and efficient, take the least time to complete, and
be the least disruptive to the cty staff and the citizens of medina.
the key to the project will be sizing the expansion. the city council must strike a proper balance between "real
needs" for space versus "like to have" space. everyone involved must remember that medina is still a city of only
3000 citizens and that our space needs must reflect this population and the staff size consistent with
this population. we need more space but we do not need space beyond that necessary to provide basic
service delivery.
the city also must balance the cost of the new space with the amount of the city's reserve funds that are
deemed appropriate to spend on this project.
thank you for your consideration. miles adam
8/6/2008
Page 1 of 2
City Hall Facility
From: Doug Dicharry [ddic@msn.com]
Sent: Wednesday, May 21, 2008 9:25 AM
To: City Hall Facility
Subject: City Hall Facility comments
To Medina City Council
RE: City Hall Facility comments
5/21/08
Objective: Provide a cost-effective, safe, energy -efficient, technologically sound and functional
space for administrative and police functions with minimal footprint, maximum accessibility and
usability.
Assumptions:
1) Efficiencies should be created and preserved by:
a) centralizing all governmental functions (administration and police) to promote cross -training,
staff backup and resource -sharing.
b) providing incentives to use flex -time, office -sharing and telecommuting. Having staff work
on -site on alternate days would reduce the need for office space, decrease traffic and fuel
consumption, and improve employee satisfaction.
2) Strong community support for selected proposal (60% of voters
For all of these proposals, I would favor relocating all administrative staff to a temporary office
facility in Bellevue. Options should be explored for temporary sharing of police facilities with
other Points communities, or trailer space in an existing commercial facility that is designed for
public use (e.g. church parking lot).
COMMENTS:
FIRST choice: Put a bond issue before Medina voters for a state -of -the art City Hall and Police
facility. The 520 expansion offers an unprecedented opportunity to incorporate a unique design
into adjacent land that would be attractive, functional, and capable of meeting the city's needs
for the next 50 years. The community voted 50-50 on a $26 million bond for underground
wiring. It seems that an (estimated) $10 million bond that would provide ongoing, long-term,
visible, essential benefits to the community would be favorable to the majority of Medina voters.
Political leadership, vision, and community education would be critical, but the result would be a
lasting legacy for any City Council that finally takes action.
In the meantime, convert the current Council meeting room to office space and provide life
safety / seismic upgrades to the building. Medina Elementary could be approached about the
possibility of having all Council and Board meetings at the school. It offers excellent space and
plenty of parking. Once construction on the new building is complete, the old ferry terminal
could be historically restored and used as a community center and Medina history museum,
providing a resource for the three schools as well as residents. The terminal could also be a
potential source of city revenue if rented for receptions or other private events.
8/6/2008
Page 2 of 2
SECOND choice: (This proposal would be less efficient, and would not meet the criterion of
centralization.) Build a new police facility in a separate location, coupled with a remodel and
upgrade of City Hall to be safe, technologically forward -looking, and adaptable with flexible
office space. Any leftover space might be considered for use as a community center. Police
facility location is problematic, but it should be central to the city and accessible to major
arteries, including 520. It should promote traffic flow and maintain relative distance from school
and residential areas. Possibilities could include a long-term (50-year) lease or land purchase
from a commercial entity in Medina. Use of land or facilities of other cities (Hunt's Point, Clyde
Hill) may be feasible in the short-term, but this is not a good long-term solution, because
Medina would be subject to future political whims of those cities.
THIRD choice: If expansion is the only politically viable option, impacts to the beach park should
be minimized and the most attractive architectural design should be selected, attempting to
maintain the character of the original building. All governmental functions should be kept
together for maximum efficiencies. Minimize dead space by using flexible space designs, and
hold all Council and Board meetings at another location, such as Medina Elementary.
DESPERATION choice: Demolish the current building, and rebuild on the footprint, adding floors
as necessary to meet space requirements. Develop in the direction the rest of the Puget Sound
is going: up.
UNACCEPTABLE choice: Basic repairs and life -safety upgrades only.
Thank you all for your hard work on a very, very difficult issue.
Doug Dicharry
851 80th Avenue NE
8/6/2008
Page I of I
City Hall Facility
From: Jill Birkeland Oillbirkeland@hotmail.com]
Sent: Wednesday, May 21, 2008 1:39 PM
To: City Hall Facility
Subject: City Hall Expansion
To: Medina City Council
We are a family of six who frequently uses Medina Beach park in the spring, summer and fall. One of the things
that my kids love about the park is the large amount of grass play area. It is great for picnics and all kinds of
kids games. We would strongly dislike any expansion of city hall at its current site. We would like the council to
explore other options, even if it may cost our community a little more in time and money. That park is one of the
true treasures of our lovely community, and we would hate to see it shrunken any further.
Thank you for listening.
Sincerely,
Jill, Chris, Chase, Spencer, Ryan and Natalie Birkeland
944 88th Ave NE, Medina
8/6/2008
Page I of 2
City Hall Facility
From: Jan R [Jan-Medina@msn.coml
Sent: Thursday, May 22, 2008 10:02 PM
To: City Hall Facility
Subject: Medina City Hall
Council Members:
I would like to address the issue of the Medina City Hall and plans for
replacement, expansion, or remodeling.
After reading the evaluation of city hall space by the former city manager, I have
come to the conclusion that, except for immediate needs to address employee
safety & work space considerations, that an expansion of the current city hall
building would be an unwise expenditure in terms of future building usage by
both the police department & other city departments.
The building is not a viable structure for municipal services in terms of the
extensive upgrades necessary, location, future needs, building age and the need
to take park space in order to accomplish a temporary goal.
While I have not really considered all the locations that might be considered, I
think it is possible to find a more centrally -located site with better parking (even
if shared with another entity), better access, more updated space for all
departments, as well as more agreeable working conditions for city employees.
I am strongly against taking space from an already small park that gets heavy
usage & currently has problems with parking, public facilities, storage, etc. Park
space is too valuable & too difficult to come by to give it up for other purposes.
The city should be trying to preserve as much green space as possible rather
than use it for office space.
On the other hand, I would prefer to see the city hall and the police
department in a common building rather than separate them. I think it is
important for municipal services to be together for efficiency, employee morale &
oversight.
I will be sorry to miss the presentation next week, but will be out of town. I hope
that the city will be quickly posting a review of it on the city website, as I am
very interested in learning what will have been discussed by representatives of
the city as well as Medina citizens and what conclusions may have been reached.
Sincerely,
8/6/2008
Page 2 of 2
Jan Roehr
2233-77th Ave NE
Medina, WA 98039
8/6/2008
Page 1 of 1
City Hall Facility
From: Kathryn Koelemay [kooeeemay@msn.com]
Sent: Monday, May 26, 2008 10:28 AM
To: City Hall Facility
Subject: City Hall facility comments
Attachments: Medina proposal.doc
Please see attached.
8/6/2008
Page 1 of 1
City Hall Facility
From: Shawn [railroadcowboy@yahoo.com]
Sent: Monday, May 26, 2008 10:25 PM
To: City Hall Facility
Subject: new city hall
Schubring 2457 78Th
Build a new building right were the old one is now this is not a historic building maintain the character
but it will be much cheaper and faster to start over, use the elementary school for city meetings if
necessary. The 32 or even the 26 feet is no problem and we can use it no matter what for a civic center
or future uses. The city has to comply with ADA so just do it now before the rules change and we have
to start over again. If we do find another location this building still has to be repaired lets make the most
of it the first time and not the third or forth revision The police issue should have been resolved years
ago with a "points" police force yes Medina, Hunts Point, Clyde Hill, Yarrow Point all with one force.
We do not all need a chief we need more Indians. But with that typed, make the elevator go to the third
floor. Tell your very poor architects to use a hydraulic unit like in the airport if you get a dumb look
from them, no roof top box needed.
8/6/2008
Page 1 of 3
City Hall Facility
From: Kristen Edelhertz [edelhertz@msn.com]
Sent: Tuesday, May 27, 2008 2:42 AM
To: City Hall Facility
Cc: Robert Rudolph; Shawn Whitney; Lucius Biglow; Mark Nelson; Drew Blazey; Bret Jordan; Michael
Caldwell
Subject: City Hall Expansion - Working through the options
Dear City Manager and Council Members,
I recently became involved in the issue of city hall facilities because of my concern that Medina Beach would
suffer from a city hall building expansion that I believe would have a significant long-term negative impact on
our beach park. I quickly became aware of the urgent and very real issues facing our city employees and the
terrible working conditions in the current building. I am now very committed to finding a solution that both
meets the needs of our city employees AND protects our park space.
I think the council and our community need to agree on what our long-term goals are for city hall facilities
and parks. At the highest level, I hope that we can agree to protect our parks and have adequate facilities
for our city and police departments. I believe that we should be looking for a long-term facilities solution
that keeps our city hall functions and police functions housed together in a space that is functional and
flexible with the minimum possible impact on residential neighborhoods and that does not take any space
away from our parks. I think we have a unique opportunity to accomplish this in conjunction with the 520
expansion and the associated lids and parks.
More specifically I would support the following efforts in order of preference:
Option #t - City Facilities Near 52o Expansion
• Find property along the 52o expansion project that would enable the thoughtful design of a new city
hall/police department building that would blend seamlessly into the 526 expansion plans.
• Issue a bond measure if necessary. A clear vision, clear communication and community education
would be critical to gain support from the majority of Medina voters - I believe it can be
accomplished.
• A new building designed to meet the needs of city hall and police employees with flexible use space
does not need to be a huge office complex.
• Meeting space may or may not need to be added to a new building - if it is true that meetings do
not need to be at City Hall then we have lots of meeting space within the city limits - Medina
Elementary, St. Thomas and the current city hall building at Medina Beach (post repair and
upgrades).
• The property at 2851 Evergreen Point Road across from the park-n-ride is a very good option toward
this goal and it is currently on the market. The benefits of this property in particular are:
o Provides a short-term solution (house staff and some police until the repairs/seismic upgrades
are made to the current city hall and then use it to house one or the other until the expansion
happens).
o Provides a long-term solution (design new building to blend with new lid and park-n-ride at
Evergreen Point Road overpass).
o Allows for strong police presence at public park-n-ride & first public transport stop on the
8/6/2008
Page 2 of 3
Eastside
Upgrade and convert the historic building at Medina Beach to a community center (revenue
generating if desired) and house a small police substation to allow for police presence at the park
(particularly in the busy summer months) and both ends of town.
Option #2 - City Facilities at Another Location (Long-term
Ask for first right of refusal for the property at 851 Lake Washington Blvd. This property is next door
to the First Church of Christ, Scientist building. The property is accessed from Lake Wa. Blvd and is
shielded from uphill neighbors and the neighbor to the north with mature vegetation and
landscaping. Arrangements with the church could also allow for access through their parking lot
and/or sharing of parking spaces on the church property. Specific benefits:
o Minimal impact to any Medina neighborhoods with location on one of the busier roads.
o Easily accessible.
o Lot space available to house both city hall and police together (possibly with a remodel vs. a
new build).
o Available parking during the week and at night.
o Located at one entrance to our city.
• Inquire about the First Church of Christ, Scientist property itself. If they are willing to entertain a
possible sale then the city would also need to work with Bellevue to change the property jurisdiction
over to Medina. Specific benefits:
o Plenty of lot space and parking (even for the mobile police unit).
o Could probably remodel existing building without adding more footprint.
o Located at one entrance to our city.
• Inquire about possible land trade (city owns road through their parking lot) or purchase from
Overlake Golf Club.
o Dirt area off 24th Street just west and across from Wells Medina.
o Space next to or behind St. Thomas Elementary where Overlake°s maintenance facilities are
located (accessible from NE 12 Street or 84th Street NE).
• Inquire about the BSD Three Points Elementary property that is vacant to the east of the Bellevue
Christian parking lot on N E 28th Street.
• Inquire about the unused lot between Wells Medina and the power sub -station.
• Inquire about purchasing Medina Chevron property or property adjacent to Medina Chevron.
• Upgrade and convert the historic building at Medina Beach to a community center (revenue
generating if desired) and house a small police substation to allow for police presence at the park
(particularly in the busy summer months) and both ends of town.
Option #3 -Separate Facilities for City Hall and Police Functions(good short-term_n tp ion but less desirable
long-term option)
Remodel the current Medina Beach city hall building, maintaining its current footprint and
envelope, to house one function and some community space if possible.
Find new location for the other function --
o Hunts Point has offered to lease space for police department or police substation
o Smaller of the locations listed in #2 above
o Ask for first right of refusal for triangle property across 84th Ave N E from Medina Chevron
Regardless what the long-term solution is, we must move quickly to improve the conditions for city hall and
police staff. They should be placed in leased office space as close to Medina as possible while we do the
8/6/2008
Page 3 of 3
life/safety repairs, upgrades, expand the basement into the 5 foot crawl space and change the current
meeting space into office space. Meetings can be held at Medina Elementary. Once the work is complete on
the Medina Beach building, some or all of the staff can move back into to the upgraded building until the
long-term solution is implemented.
I am concerned that not enough people know about the Special Meeting on Wednesday, May 28th. I have
tried to spread the word and the Medina Matters group has publicized it as well. However, our
communication is only reaching a small percentage of our citizens.
That said, I do appreciate the time you are taking to consider other options and the effort to try to get more
public comment on this issue. Thank you!
Kristen Edelhertz
h: 425.455.0240
c: 425.241.9093
8/6/2008
Facilities Improvement Page 1 of 4
City Hall Facility
From: Danya Hill [danya@hillflp.com]
Sent: Tuesday, May 27, 2008 7:21 AM
To: City Hall Facility
Subject: Facilities Improvement
Please allow me to convey my opinion that I support improving the facilities that staff
works in, but am extremely concerned about losing additional park space. As a former
member of the park board, it has always been my utmost goal to preserve our parks for
generations to come. I served on the park board when the city was presented with an
opportunity to purchase the waterfront land directly north of the park and the city did
not act on it. This has always been a disappointment to me. I have been made aware of
several alternatives and would like to voice my support of these alternatives. I ask you to
use your vision to think beyond an easy fix for the building, that would be detrimental to
the public enjoyment of the beach park.
Option #1 -- City Facilities Near 520 Expansion
Find property along the 520 expansion project that would enable the thoughtful design
of a new city hall/police department building that would blend seamlessly into the 520
expansion plans.
Issue a bond measure if necessary. A clear vision, clear communication and community
education would be critical to gain support from the majority of Medina voters - I believe
it can be accomplished.
A new building designed to meet the needs of city hall and police employees with
flexible use space does not need to be a huge office complex.
Meeting space may or may not need to be added to a new building -- if it is true that
meetings do not need to be at City Hall then we have lots of meeting space within the city
limits -- Medina Elementary, St. Thomas and the current city hall building at Medina
Beach (post repair and upgrades).
The property at 2851 Evergreen Point Road across from the park-n-ride is a very good
option toward this goal and it is currently on the market. The benefits of this property
8/6/2008
Facilities Improvement
Page 2 of 4
in particular are:
o Provides a short-term solution (house staff and some police until the repairs/seismic
upgrades are made to the current city hall and then use it to house one or the other until
the expansion happens).
o Provides a long-term solution (design new building to blend with new lid and park-n-ride
at Evergreen Point Road overpass).
o Allows for strong police presence at public park-n-ride & first public transport stop on
the Eastside
Upgrade and convert the historic building at Medina Beach to a community center
(revenue generating if desired) and house a small police substation to allow for police
presence at the park (particularly in the busy summer months) and both ends of town.
Option #2 -- City Facilities at Another Location (Long-term)
Ask for first right of refusal for the property at 851 Lake Washington Blvd. This
property is next door to the First Church of Christ, Scientist building. The property is
accessed from Lake Wa. Blvd and is shielded from uphill neighbors and the neighbor to
the north with mature vegetation and landscaping. Arrangements with the church could
also allow for access through their parking lot and/or sharing of parking spaces on the
church property. Specific benefits:
o Minimal impact to any Medina neighborhoods with location on one of the busier roads.
o Easily accessible.
o Lot space available to house both city hall and police together (possibly with a remodel
vs. a new build).
o Available parking during the week and at night.
o Located at one entrance to our city.
Inquire about the First Church of Christ, Scientist property itself. If they are willing
8/6/2008
Facilities Improvement
Page 3 of 4
to entertain a possible sale then the city would also need to work with Bellevue to change
the property jurisdiction over to Medina. Specific benefits:
o Plenty of lot space and parking (even for the mobile police unit).
o Could probably remodel existing building without adding more footprint.
o Located at one entrance to our city.
Inquire about possible land trade (city owns road through their parking lot) or purchase
from Overlake Golf Club.
o Dirt area off 24th Street just west and across from Wells Medina.
o Space next to or behind St. Thomas Elementary where Overlake's maintenance
facilities are located (accessible from NE 12 Street or 84th Street NE).
Inquire about the BSD Three Points Elementary property that is vacant to the east of
the Bellevue Christian parking lot on NE 28th Street.
Inquire about the unused lot between Wells Medina and the power sub -station.
Inquire about purchasing Medina Chevron property or property adjacent to Medina
Chevron.
Upgrade and convert the historic building at Medina Beach to a community center
(revenue generating if desired) and house a small police substation to allow for police
presence at the park (particularly in the busy summer months) and both ends of town.
Option #3 -- Separate Facilities for City Hall and Police Functions (good short-term
option but less desirable long-term option)
Remodel the current Medina Beach city hall building, maintaining its current footprint
and envelope, to house one function and some community space if possible.
Find new location for the other function --
8/6/2008
Facilities Improvement
Page 4 of 4
o Hunts Point has offered to lease space for police department or police substation
o Smaller of the locations listed in #2 above
o Ask for first right of refusal for triangle property across 84th Ave NE from Medina
Chevron
Thank you,
Danya Hill
8210 Overlake Drive West
8/6/2008
Page 1 of 2
City Hall Facility
From: Michael Caldwell
Sent: Tuesday, May 27, 2008 9:31 AM
To: City Hall Facility
Subject: FW: City Hall Expansion and Design Options
From: Doug Dicharry [mailto:ddic@msn.com]
Sent: Monday, May 26, 2008 9:21 PM
To: Michael Caldwell; Shawn Whitney; Mark Nelson; Lucius Biglow; Lawrence; Drew Blazey; Bret Jordan; Robert
Rudolph
Subject: City Hall Expansion and Design Options
To Medina City Council
RE: City Hall Facility comments
5/21 /08
At least one council member has not received some email sent through the link on the city website. For that reason, I am
sending my comments to City Council members and the City Manager to assure they can be reviewed prior to the meeting on
Wednesday.
Incidentally, I have seen no notice of the meeting on the city's website. This is an issue of such importance that every
household should be informed.
My remarks:
Objective: Provide a cost-effective, safe, energy -efficient, technologically sound and functional space for administrative and
police functions with minimal footprint, maximum accessibility and usability.
Assumptions:
1) Efficiencies should be created and preserved by:
a) centralizing all governmental functions (administration and police) to promote cross -training, staff backup and resource -
sharing.
b) providing incentives to use flex -time, office -sharing and telecommuting. Having staff work on -site on alternate days
would reduce the need for office space, decrease traffic and fuel consumption, and improve employee satisfaction.
2) Strong community support for selected proposal (60% of voters).
For all of these proposals, I would favor relocating all administrative staff to a temporary office facility in Bellevue. Options
should be explored for temporary sharing of police facilities with other Points communities, or trailer space in an existing
commercial facility that is designed for public use (e.g. church parking lot).
COMMENTS:
FIRST choice: Put a bond issue before Medina voters for a state -of -the art City Hall and Police facility. The 520 expansion
offers an unprecedented opportunity to incorporate a unique design into adjacent land that would be attractive, functional,
and capable of meeting the city's needs for the next 50 years. The community voted 50-50 on the $26 million bond for
underground wiring. It seems that an (estimated) $10 million bond that would provide ongoing, long-term, visible, essential
benefits to the community would be favorable to the majority of Medina voters. Political leadership, vision, and community
education would be critical, but the result would be a lasting legacy for any City Council that finally takes action.
8/6/2008
Page 2 of 2
In the meantime, convert the current Council meeting room to office space and provide life safety / seismic upgrades to the
building. Medina Elementary could be approached about the possibility of having all Council and Board meetings at the
school. It offers excellent space and plenty of parking. Once construction on the new building is complete, the old ferry
terminal could be historically restored and used as a community center and Medina history museum, providing a resource for
the three schools as well as residents. The terminal could also be a potential source of city revenue if rented for receptions or
other private events.
SECOND choice: (This proposal would be less efficient, and would not meet the criterion of centralization.) Build a new
police facility in a separate location, coupled with a remodel and upgrade of City Hall to be safe, technologically forward -
looking, and adaptable with flexible office space. Any leftover space might be considered for use as a community center.
Police facility location is problematic, but it should be central to the city and accessible to major arteries, including 520. It
should promote traffic flow and maintain relative distance from school and residential areas. Possibilities could include a
long-term (50-year) lease or land purchase from a commercial entity in Medina. Use of land or facilities of other cities
(Hunt's Point, Clyde Hill) may be feasible in the short-term, but this is not a good long-term solution, because Medina would
be subject to future political whims of those cities.
THIRD choice: If expansion is the only politically viable option, impacts to the beach park should be minimized and the most
attractive architectural design should be selected, attempting to maintain the character of the original building. All
governmental functions should be kept together for maximum efficiencies. Minimize dead space by using flexible space
designs, and hold all Council and Board meetings at another location, such as Medina Elementary.
DESPERATION choice: Demolish the current building, and rebuild on the footprint, adding floors as necessary to meet
space requirements. Develop in the direction the rest of the Puget Sound is going: up.
UNACCEPTABLE choice: Basic repairs and life -safety upgrades only.
Thank you all for your hard work on a very, very difficult issue.
Doug Dicharry
851 80th Avenue NE
8/6/2008
Page 1 of 1
City Hall Facility
From:
Michael Caldwell
Sent:
Tuesday, May 27, 2008 9:31 AM
To:
City Hall Facility
Subject: FW: Comments re: City Hall options
Attachments: Medina proposal.doc
From: Kathryn Koelemay [maiIto: kkoelemay@msn.com]
Sent: Monday, May 26, 2008 10:00 PM
To: Michael Caldwell; Shawn Whitney; Mark Nelson; Lucius Biglow; Lawrence; Drew Blazey; Bret Jordan; Robert
Rudolph
Subject: Comments re: City Hall options
For your review for Wednesday night's meeting...
See you then!
Kay
8/6/2008
Citv Hall Facilit
From: Michael Caldwell
Sent: Tuesday, May 27, 2008 9:32 AM
To: City Hall Facility
Subject: FW: City Hall/Lack of Citizen Feedback
-----Original Message -----
From: City Council Mail
Sent: Monday, May 26, 2008 8:09 PM
To: Bret Jordan; Drew Blazey; Lawrence; Lucius Biglow; Michael Caldwell; Robert Rudolph;
Shawn Whitney; Mark Nelson
Subject: FW: City Hall/Lack of Citizen Feedback
-------------------------------------------
From: heija@heija.com[SMTP:HEIJA@HEIJA.COM]
Sent: Monday, May 26, 2008 8:05:41 PM
To: ddic@msn.com; City Council Mail
Subject: Fwd: City Hall/Lack of Citizen Feedback
Auto forwarded by a Rule
Doug,
Last week, I sent the letter below to the city council. I received one response from a
council member who stated that he will be absent from the discussion about City Facilities.
I remain very concerned that the council is holding a meeting of such importance with
little or no notice to citizens. This meeting was set over two weeks ago at the May 12th
Council Meeting. There has been ample time to notify residents by mail if there is truly
an interest in public feedback. Instead the city is relying on small public notices issued
on May 22, just prior to a holiday weekend. This meeting is not even posted on the city
website.
I read the public notice at the Post Office and it states that action may be taken to
"list" facility needs. To me this indicates that a vote may be taken that could lead to a
specific outcome and/or eliminate certain ideas and possibilities. This meeting should be
cancelled and rescheduled after properly and liberally notifying the residents of the
pivotal choices we face. This should be done in the monthly newsletter, with a special
mailing and through the e-lert system. It's that important.
We can do a better job including the community in a decision that will affect our
community, our city budget, our parks and our employees for years to come. It us
unreasonable and unfair to expect private citizens to spread the word about public
meetings.
I was hopeful that this new council would be proactive in soliciting citizen feedback.
This meeting feels rushed and the lack of puclic notification feels like a strategic, if
legal, move to limit discussion and to guide the process towards a particular outcome. If
the council insists on holding this under -publicized meeting, I would question the
motivation.
Your group might also be interested to know that the Park Board voted as an advisory
committee to recommend AGAINST expansion of the old ferry terminal building footprint or
building envelope. And today as I drove past the store I remembered that the city required
the Green Store to be rebuilt with pinpoint historical accuracy. The useable square
footage represents that of the original structures on the site, with a new basement that is
not visible or accessible from the street. How can we not reflect the same preservation
attitude towards the iconic ferry building that now houses city hall?
There are alternatives out there, and tough choices to be made, but rushing to a decision
out of fatigue, or worse, laziness is simply not good enough. We deserve better.
Heija Nunn
1
-----Original Message -----
From: heija@heija.com [mailto:heija@heija.com]
Sent: Tuesday, May 20, 2008 11:49 AM
To: ccmail@medina-wa.gov
Cc: medina_matters@yahoogroups.com
Subject: Citizen Communication and Feedback
Dear Mr. Caldwell and Honorable Council Members,
I understand the city intends to hold a special meeting on Wednesday May 28th to discuss
City Hall expansion options. So far I have neither seen, nor received any special
communication notifying citizens of this important meeting.
A decision to expand or relocate city facilities will impact our city for decades to come.
It is important to include all residents in this discussion in order to accurately reflect
the greater good and true desires of our entire community.
Please consider rescheduling the meeting until residents are properly notified. If you
proceed with this meeting two days after Memorial Day, I respectfully request that you use
both the e-lert notification system, and a special mailing to adequately notify the public
of this decision.
Any communication should include a brief description of ALL options that have been
presented or discussed as well as a clear idea of the timelines, permits and other
processes necessary for each possibility.
Planning a new or expanded City Facility is one of the most important decisions our city
will face. Certainly it also deserves the most citizen participation and communication.
Thank you for your time.
Heija Nunn
2
City Hall Facility
From: Paul Edelhertz [pedelhertz@orb.coml
Sent: Tuesday, May 27, 2008 5:23 PM
To: City Hall Facility
Cc: Robert Rudolph; Shawn Whitney; Lucius Biglow; Mark Nelson; Drew Blazey; Bret Jordan;
Michael Caldwell; edelhertz@msn.com
Subject: RE: City Hall Expansion - Working through the options
Dear City Manager and Council Members,
I would like to reiterate my wife's overall comments, but also suggest a few philosophical
and process suggestions.
First, in any exercise of this type, it is important to have a set of goals and framework
for the process. Let me suggest a statement to drive the process (it may have a bit of my
bias tied up in it, but you get the idea):
" It is critical to our community that our city hall and police staff have good working
conditions, while at the same time completely preserving our park space. We want to balance
the concerns of our neighbors who wish to restrain spending and minimize tax impact. We
recognize that there will be challenges to any new ideas. Land is expensive. Many people
don't want a new facility as a neighbor. The neighboring communities have historically not
wanted to work together with us on a solution. But, let's assume that all options are on
the table and we want to get broad representative feedback from our community and be
driven primarily by what is in the best long term interest of Medina"
Second, we should make some very clear statements about what has changed since the last
time the council embarked on this issue. For example:
1. We have a new council (this could affect issues such as Clyde Hill coming back to the
table if so desired, or willingness to reevaluate previously discarded options) 2. The
broad community is now energized to become actively involved (vs. primarily activists on
one side or the other).
3. Other communities have reached out to us to work together on a solution (e.g. Hunts
Point).
4. Property may be on the market now which was not previously available.
5. Others?
Finally, I think that we should break the problem down to assist us in solving it. For
example, rather than thinking of solutions as large, comprehensive, intractable objects,
let's make sure that we're looking at various components of the problem and potential
solutions separately. For example:
1. Short term solutions AND Long term solutions. We may have to come up with a mix of
these?
2. Let's break down the functions and be able to evaluate the solutions by function. For
example, council meetings, police facility, building department, community recreation,
etc.). Some of these functions may be best completely separated out (e.g. council
meetings), while others may be best centralized (e.g. core services) or distributed (e.g.
police) 3. Cost/tax implications.
In my mind, the goal for this process should be to have the council (or some appointed
working group) recommend two or three options to the community that would represent
different cost/location/service quality options (e.g. Lowest cost vs. state of the art vs.
compromise). Then, the council could obtain clear direction from a well informed, engaged
broad cross section of the community to assist it in making a critical long term decision.
In terms of the process, I do agree with my wife that actively engaging the community is
critical. We need to broadly communicate every part of this process. It does appear that,
regardless of good intentions, the formal notification/communication tools haven't been
adequately used notify folks about this meeting. If we do go ahead with the meeting
tomorrow, it is critical to add additional steps in the process to make sure that the
feedback is broad and representative of the whole community.
1
Finally, I'll add a few of the options/items that should be included on the potential
solution list:
1. Consolidated police force with Clyde Hill/Hunts Point.
2. The Green Store. I KNOW that we are in the middle of litigation - but that very short
term (I hope) issue shouldn't preclude us from looking at a potentially viable longer term
option.
3. Reduce need for Medina Police facilities by placing a substation co -located with Hunts
Point/while retaining the same service contract.
I appreciate everyone's energy here, and I have great optimism that together we'll come up
with a great solution for our town.
Paul
Paul Edelhertz
8215 NE 8th st
Medina, WA 98039
From: Kristen Edelhertz [edelhertz@msn.com]
Sent: Tuesday, May 27, 2008 4:35 PM
To: Paul Edelhertz
Subject: FW: City Hall Expansion - Working through the options
Kristen Edelhertz
h: 425.455.0240
c: 425.241.9093
From: edelhertz@msn.com
To: cityhallfacility@medina-wa.gov
CC: rrudolph@medina-wa.gov; swhitney@medina-wa.gov; lbiglow@medina-wa.gov; mnelson@medina-
wa.gov; dblazey@medina-wa.gov; bjordan@medina-wa.gov; mcaldwell@medina-wa.gov
Subject: City Hall Expansion - Working through the options
Date: Tue, 27 May 2008 02:42:09 -0700
Dear City Manager and Council Members,
I recently became involved in the issue of city hall facilities because of my concern that
Medina Beach would suffer from a city hall building expansion that I believe would have a
significant long-term negative impact on our beach park. I quickly became aware of the
urgent and very real issues facing our city employees and the terrible working conditions
in the current building. I am now very committed to finding a solution that both meets the
needs of our city employees AND protects our park space.
I think the council and our community need to agree on what our long-term goals are for
city hall facilities and parks. At the highest level, I hope that we can agree to protect
our parks and have adequate facilities for our city and police departments. I believe that
we should be looking for a long-term facilities solution that keeps our city hall functions
and police functions housed together in a space that is functional and flexible with the
minimum possible impact on residential neighborhoods and that does not take any space away
from our parks. I think we have a unique opportunity to accomplish this in conjunction
with the 520 expansion and the associated lids and parks.
More specifically I would support the following efforts in order of preference:
0)
Option #1 -- City Facilities Near 520 Expansion
Find property along the 520 expansion project that would enable the thoughtful
design of a new city hall/police department building that would blend seamlessly into the
520 expansion plans.
Issue a bond measure if necessary. A clear vision, clear communication and
community education would be critical to gain support from the majority of Medina voters -
I believe it can be accomplished.
A new building designed to meet the needs of city hall and police employees with
flexible use space does not need to be a huge office complex.
Meeting space may or may not need to be added to a new building -- if it is true
that meetings do not need to be at City Hall then we have lots of meeting space within the
city limits -- Medina Elementary, St. Thomas and the current city hall building at Medina
Beach (post repair and upgrades).
The property at 2851 Evergreen Point Road across from the park-n-ride is a very
good option toward this goal and it is currently on the market. The benefits of this
property in particular are:
o Provides a short-term solution (house staff and some police until the repairs/seismic
upgrades are made to the current city hall and then use it to house one or the other until
the expansion happens).
o Provides a long-term solution (design new building to blend with new lid and park-n-
ride at Evergreen Point Road overpass).
o Allows for strong police presence at public park-n-ride & first public transport stop
on the Eastside
Upgrade and convert the historic building at Medina Beach to a community center
(revenue generating if desired) and house a small police substation to allow for police
presence at the park (particularly in the busy summer months) and both ends of town.
Option #2 -- City Facilities at Another Location (Long-term)
Ask for first right of refusal for the property at 851 Lake Washington Blvd.
This property is next door to the First Church of Christ, Scientist building. The property
is accessed from Lake Wa. Blvd and is shielded from uphill neighbors and the neighbor to
the north with mature vegetation and landscaping. Arrangements with the church could also
allow for access through their parking lot and/or sharing of parking spaces on the church
property. Specific benefits:
o Minimal impact to any Medina neighborhoods with location on one of the busier roads.
o Easily accessible.
o Lot space available to house both city hall and police together (possibly with a
remodel vs. a new build).
o Available parking during the week and at night.
o Located at one entrance to our city.
Inquire about the First Church of Christ, Scientist property itself. If they are
3
willing to entertain a possible sale then the city would also need to work with Bellevue to
change the property jurisdiction over to Medina. Specific benefits:
o Plenty of lot space and parking (even for the mobile police unit).
o Could probably remodel existing building without adding more footprint.
o Located at one entrance to our city.
Inquire about possible land trade (city owns road through their parking lot) or
purchase from Overlake Golf Club.
o Dirt area off 24th Street just west and across from Wells Medina.
o Space next to or behind St. Thomas Elementary where Overlake's maintenance facilities
are located (accessible from NE 12 Street or 84th Street NE).
Inquire about the BSD Three Points Elementary property that is vacant to the east
of the Bellevue Christian parking lot on NE 28th Street.
Inquire about the unused lot between Wells Medina and the power sub -station.
Inquire about purchasing Medina Chevron property or property adjacent to Medina
Chevron.
Upgrade and convert the historic building at Medina Beach to a community center
(revenue generating if desired) and house a small police substation to allow for police
presence at the park (particularly in the busy summer months) and both ends of town.
Option #3 -- Separate Facilities for City Hall and Police Functions (good short-term option
but less desirable long-term option)
Remodel the current Medina Beach city hall building, maintaining its current
footprint and envelope, to house one function and some community space if possible.
Find new location for the other function --
o Hunts Point has offered to lease space for police department or police substation
o Smaller of the locations listed in #2 above
o Ask for first right of refusal for triangle property across 84th Ave NE from Medina
Chevron
Regardless what the long-term solution is, we must move quickly to improve the conditions
for city hall and police staff. They should be placed in leased office space as close to
Medina as possible while we do the life/safety repairs, upgrades, expand the basement into
the 5 foot crawl space and change the current meeting space into office space. Meetings
can be held at Medina Elementary. Once the work is complete on the Medina Beach building,
some or all of the staff can move back into to the upgraded building until the long-term
solution is implemented.
I am concerned that not enough people know about the Special Meeting on Wednesday, May
28th. I have tried to spread the word and the Medina Matters group has publicized it as
well. However, our communication is only reaching a small percentage of our citizens.
4
That said, I do appreciate the time you are taking to consider other options and the effort
to try to get more public comment on this issue. Thank you!
Kristen Edelhertz
h: 425.455.0240
c: 425.241.9093
Keep your kids safer online with Windows Live Family Safety. Help protect your
kids.<http://www.windowslive.com/family_safety/overview.html?
ocid=TXT_TAGLM_WL_Refresh_family_safety_052008>
5
Page 1 of 1
City Hall Facility
From: Ronald J. Santi [r.j.santi@comcast.net]
Sent: Tuesday, May 27, 2008 10:41 PM
To: City Hall Facility
Greetings,
Adding a total of 1000 sq. ft. of useable space to the existing structure could probably be done for less than
$400,000. Building a new facility (where I can't fathom) would cost seven -eight times as much with land costs.
Medina is a quaint old neighborhood deserving its quaint but remodeled facility rather than a new edifice to what
would be inevitable government bloat and higher tax rates. It would make sense for any new site to be visible, not
bring City Hall traffic through the neighborhoods as it now does, and provide quick access by police to all corners
of the City. The only location meeting these criteria would be out on 12th perhaps immediately east of the
Chevron station. Otherwise a new site could be atop new lids over 520 when built along with new park and play
fields.
Ron
8/6/2008
Page 1 of 1
City Hall Facility
From: Gerlitz [dgerlitz2@comcast.net]
Sent: Saturday, May 31, 2008 11:25 PM
To: City Hall Facility
Subject: city hall facility
am sorry that I could not attend the meeting on this subject the other night. For all I know, decisions have
already been made and if this is the case, you can stop reading now.
This is one citizen's view but it is the view of a citizen who has been listening to discussions of city hall facilities for
years ---years and years. What I would like to see is a facility in which our city business can be conducted without
treating our employees like cooped animals --a facility that is not falling apart, is sprinklered, earthquake safe, ADA
compliant, does not burden citizens with atrocious taxes, is conducive to running the city in an efficient manner, is
easily accessible to the citizens is not ugly and lastly and most importantly is done SOON!!!!!!!!
don't personally care where it is. It can be in rented space in Old Bellevue, on newly purchased property (the
new lid, property by the new 520, down by Wells Medina, on golf course property --all suggestions that have been
given), in the Green Store, in the current but remodeled space, or anywhere as long as it is done SOON!
Were it my decision alone, I would extend the current building in an L shape to the South where the viewpoint and
bench are on the property that we can't use for park use anyway. But --
I would also be happy with the 31 foot extension and remodel of the current building. Yes, it is in the park but It is
in space that is totally useless now --a crummy looking garbage area and a couple of old rhodies. I have worked
for that park for years and believe it to be a wonderful asset. I spent about two hours sitting in the park the other
day trying to visualize what it would be like to have the addition. I should be adamantly against an addition. I just
can't see that it will do that much harm. It really seems that it will improve the situation. That corner is a mess
anyway. I don't think it will loom over the park or look bad from the lake (which I don't care about). I like the fact
that we have plans, that it is within the budget, it responds favorably to all the requirements I listed above, and
that we can move on it SOON!
But, as I said, if there is a better plan that can be accomplished SOON I am all for it. I just haven't heard it.
Connie Gerlitz
PS I read an email from Mr. Biglow telling a few chosen people to speak out against anything being done to the
old city facility. I would really like to think that we have Council people that are truly listening and considering all
options. Don't bother asking for input or having hearings if you have your mind made up. You are not in this job
to do what you want to do or what I want you to do. Your job is to do what is right --what is best for all. Listen first,
decide later. But SOON!
PPS Now that I think about it, you are welcome to do what I want
8/6/2008
Page 1 of 1
City Hall Facility
From: Wesley W. Ewart [on-point@worldnet.att.net]
Sent: Saturday, May 31, 2008 1:53 PM
To: City Hall Facility
Subject: City Hall location.
A new city hall building should be built in the triangle (N.E. 12th & 82 Ave. N.E.) in the N.E. corner of Medina
South Park across the street from St. Thomas. The new building should be constructed with plenty of
underground parking for police vehicles and city employee vehicles. In this location police presence can be more
visible & partially function as a gatekeeper at the most accessed entry point to the city. Also, officers won't be
stuck in a far corner of the city, being forced to speed thru the back roads of the city enroute to high priority calls.
The old city hall building should be torn down and turned into GRASS, not more landscaping, so
residents have room to enjoy their park!
Wesley W. Ewart
8/6/2008
Page 1 of 1
City Hall Facility
From: Jwc421 @aol.com
Sent: Thursday, June 05, 2008 6:07 PM
To: City Hall Facility
Subject: City Hall options
understand a matrix is being developed covering the
various options that are being considered.
Hopefully it will include all possible options along
with the pros, cons and estimated costs for each
AND this report will be made available to all Medina
residents in a timely fashion, and full consideration
will be given to all opinions; it seems some have
already made their minds and have publicly expressed
their views - this needs to be a community decision.
Jeanne Carlson
2451 79th Ave NE
Get trade secrets for amazing burgers. Watch "Cooking with Tyler Florence" on AOL Food.
8/6/2008
Page 1 of 1
City Hall Facility
From: Rachel Baker
Sent: Friday, July 11, 2008 2:23 PM
To: City Hall Facility
Subject: FW: City Hall Building
From: Michael Caldwell
Sent: Thursday, July 10, 2008 3:11 PM
To: Rachel Baker
Subject: FW: City Hall Building
City Hall Remodel Project comment
From: William L. Johnson, Sr. [mailto:billjay@prodigy.net]
Sent: Thursday, July 10, 2008 12:32 PM
To: City Council Mail
Subject: City Hall Building
Please do not authorize and build a new, large city hall.
Let's keep this community small.
Bill & Kathleen Johnson, Evergreen Point
8/6/2008
Page 1 of 2
City Hall Facility
From: Kristen Edelhertz [edelhertz@msn.com]
Sent: Sunday, July 13, 2008 2:50 PM
To: City Council Mail; City Hall Facility
Subject: July 14th Council Meeting - CITY HALL EXPANSION
Hello City Council,
I viewed the matrix in the agenda packet and would like to share some comments (though I still need to look
at all the x and o placements.) This may seem like a small issue but I definitely don't like the wording on the 5th
option of building a new facility -- it is not to build a "complex" but to build a building just like the proposed
building at the beach park only in a different location. "Complex" conjures up more than what we are talking
about.
I stated before that I thought the process to develop the matrix was a positive process and I still stand by that. I
think it is good for discussion purposes but I do think items on the matrix need will need to be weighted in order
to make decisions. My issue now is that 3 out of 5 options being evaluated against the matrix include using more
of our waterfront park for office space. I believe, as many others have stated as well, that IF we are looking at
park space for city hall facilities that Medina Park should also be looked at as an option. It is a 17 acre park that
could more easily, and in an aesthetically pleasing way, house a building for city hall functions. At the very least
we should divide the burden of offices between our parks if that is the direction this community wants to go.
Police in one park and city hall in the other. I would prefer neither be in park space but there have been many
letters/emails hitting the council lately saying that we should expand at the beach if we need more space. Yet all
I hear about the past is that "no one would allow it in Medina Park - don't even bring it up!" We need to bring
this option formally to the table if we are looking at park space for city offices.
The other argument I hear about expanding at the beach is that it will be in an area that is not currently used
and will not impact use of the park. I could also argue the same for many areas of Medina Park. This is not a
valid argument in my mind, especially where space is extremely limited. And I do believe it will impact use of the
park in the following ways:
. Kids play on the hillside on busy days - sometimes it is the only space they can run around on because the
lawn is covered with blankets, chairs and stuff (people bring more "stuff' to a beach park than they do to
walk through Medina Park - there needs to be space for that). Teenagers sit up there talking away from
the adults.
. A picnic table will need to be removed or moved to take up lawn space somewhere else in the park.
. People do not put blankets and chairs right up next to a building -- there is a buffer area around any
structure, especially where the bathrooms are, that people will not sit on thus pushing more people into
the limited space that exists. There just isn't enough space at Medina Beach for structures and buffer
space and adequate usage area.
. Aesthetically the open space will be overpowered by the structures being added to the park.
I am also very upset about the approximately 15' x 15' fenced in propane tanks and the additional approx. '4 x
31' slab for the generator that is going in (and may also require a fence around it - lets hope so since this will
NOT be aesthetically pleasing AT ALL). Our city manager informed me that this is very important to keep city
functions operational in a power outage and during a disaster. He indicated this would allow city hall to be a
triage center and hub for residents in a disaster situation. Usually, when you watch the news, local schools (of
which we have 3 in our community) are usually used for that purpose. I thought a mobile generator was
needed. Regardless, we have propane tanks and a generator taking up approx. 4'-15' wide x 46' long spot on the
hillside of our beach park and we have multiple proposals to expand the city hall structures in this location as
well.
8/6/2008
Page 2 of 2
I understand that expanding 32' to the north is the least expensive way to build more space for city hall/police
functions. However, if expense is going to be the primary (and it sometimes feels like the ONLY consideration)
then we should go back to looking at leasing space. I know the council prefers not to lease space but it makes
sense vs. building a permanent structure on the waterfront. The benefit of leased space is that when technology
advances or code changes/streamlining allow for downsizing then it is easy to end the lease.
In the meantime, we do need to move the city hall employees out of the building and into rented/leased space so
they have decent working conditions while we are developing the best long-term plan for city hall/police functions
and our parks.
I am writing AGAIN on this issue because I still feel that there is an extreme bias to expand at the beach park.
Please look around at cities that you admire, are desirable and attractive and I think you'll find that those cities
would not do to their waterfront what our city is doing and is proposing to do.
Kristen Edelhertz
8215 NE 8th Street
h: 425.455.0240
Making the world a better place one message at a time. Check out the I'm Talkathon.
7721 N
Page 1 of 1
City Hall Facility
From: The Edmonds [tedmo@comcast.net]
Sent: Tuesday, July 15, 2008 8:09 PM
To: City Hall Facility
Subject: City Hall Facility
7721 N. E. 24th Street
Medina, WA 98039
July 22, 2008
na City Council
na, WA 98039
ct: Medina City Hall
I wish, again, to express my opposition to the purchase of property, the use of Medina Park
and the continued vetting for more than 5 years of every imaginable and some unimaginable
scenarios for the expansion of our city facilities.
'ity of Medina has had roughly the same adult and child population for the past 52 years. We are
ling the same three waterfront facilities we have always had for our citizens to enjoy. We are
nely fortunate to have these three waterfront accesses within the city for both adults and children to use
e different types of water activities. Within the radius of four miles, our citizens can enjoy these plus
her waterfront beaches, some of which are closer to Medina residents than Medina Beach Park.
na Park is truly an outstanding regional facility. It is one of the only large "passive parks" on the
ide and one the city should be proud of Other cities close by provide us with swimming beaches, boat
hes, tennis facilities, soccer fields and baseball fields. We have access to agreat community center on
, Hill run by the City of Bellevue Parks Department with all types of exercise classes, self improvement
�s and craft classes all year. Medina Park is valuable to runners, walkers, dog walkers, bird watchers,
graphers and a quiet place to enjoy a picnic or just sit on the bench and enjoy. To add a building to
ite would completely change the feeling of this valuable park.
na Beach Park, like most waterfront parks, provides lifeguard services for approximately 70 days per
Seventy days a year should not be allowed produce a negative impact to the expansion of city hall
could take up only an additional 32 feet of already unused space. Further, as we all know, the beach
ty is not prevalent on all those days. As presented, at a previous council meeting, 32 additional feet
I provide the space need for all employees of the city and in the long term be the most cost efficient in
of money to be spent and the most efficient use of our city land We do not need to take any more than
-om any park
the Council to proceed with the expansion of 32" at the present location.
a L. Edmonds
8/6/2008
Page 1 of 1
City Hall Facility
From: Jwc421 @aol.com
Sent: Tuesday, July 29, 2008 10:34 AM
To: City Hall Facility
Subject: preferred option
Having reviewed the matrix and display last night at City Hall,
am convinced the best option is expansion of existing structure.
It does not damage beach access or usage; it can be completed
using existing funds and retains a piece of Medina's history.
Upon leaving the open house, I took a careful look at the beach
and cannot see using the space proposed would be a problem
for those using it.
Taking park space should not be considered, nor purchasing and
building on new property.
The concept of using Hunts Point City Hall for police department
is a creative solution which hopefully can be explored.
Having a communitiy center is a no -win situation - it would create
additional cost, staff, liability and isn't truly needed given facilities
available in this area. Hopefully this will not be an ongoing consideration.
Jeanne Carlson
2451 79th Ave NE
Get fantasy football with free live scoring. Sign up for FanHouse Fantasy Football today.
8/6/2008
Page 1 of 1
City Hall Facility
From: TWOKNUTES@aol.com
Sent: Tuesday, July 29, 2008 12:26 PM
To: City Hall Facility
Subject: City hall
Expand the present building. Our taxes our high enough now, we don't need higher taxes for a new location
and building.
Get fantasy football with free live scoring. Sian u� for FanHouse Fantasy Football today.
8/6/2008
Page 1 of 2
City Hall Facility
From: Mike Nienaber [wallaceranch@hotmail.com]
Sent: Monday, August 04, 2008 1:08 PM
To: City Hall Facility
Cc: Sue Nienaber; john brekke; E-Lert; Jeff Chen; Joe Willis; Tim O'Brien
Subject: comments on city Hall Facility
RE: City Hall Facility
My compliments on a most impressive process. As a professional skeptic, I came to the Open House in a negative
mood. When tax
dollars are at stake I try to keep my hand on my wallet.
To my surprise, everyone was friendly, open, informative and not treating us in a condescending fashion.
Everyone from the Director of Public Works to the Mayor
to the Police Chief provided convincing evidence for some major changes. I moved here originally in 1958 and
back permanently in 1986.
In that time I have never taken a tour of City Hall. What an eye-opening experience. You are to be congratulated
for running our city with such meager facilities.
Let's have more Open Houses. Let's make some major changes.
It was a pleasure to see old-timers and young families represented at the Open House. Unfortunately I could not
stay for the subsequent meeting, but the
Open House was enough to convince me that change was needed.
I have to agree with your numerical analysis selection of OPTION 133. With 63 points, it was a clear winner with
my goal of keeping the facilities where they are...
in the HEART of Medina. With our new green store (Praise God) and Post Office, we have a focal point once
again. Plus, using and remodeling/expanding our
current facilities is most in keeping with the traditional CONSERVATIVE nature of Medina and its citizens. We
don't need the glitzy glass towers of our neighbors
to the east. In the same way that we required the little green store to maintain its character, we must retain the
character of city hall. But, as with
the little green store, modern conveniences and proper space need to be present.
Further, in the process of constructing Option BC, we must eleminate all the perennial plantings and
return to grass lawns. We need more picnic area at Medina Beach. This is the premier park facility in the City and
our crown jewel. The tall perennial plantings
eliminate our views, provide shelter/housing for rodents and require more maintenance. Can you imagine a
panicking Mother looking for her child who is playing
in the flowers, meanwhile assuming the worst (drowning)? Why not extend the dock about 15' further into deep
water and actually allow boats to use the dock
during our Summer (boating) weather. Sorry for the negativity creeping back!
Finally, how refreshing on the AGENDA to call for the Pledge of Allegiance. I'll be at more meetings in the future.
Thanks for listening!
mike nienaber
8/6/2008
Page 2 of 2
IN GOD WE TRUST!
Nienaber Advertising Inc. & Wallace Ranch LLC
7829 NE 14th St. Medina, WA. 98039
(425) 455-9881 FAX (425) 646-8714
wallaceranch@hotmaii.com
8/6/2008
Citv Hall Facilit
From:
Robson Grieve [robsong@creatureseattle.com]
Sent:
Tuesday, August 05, 2008 7:51 AM
To:
City Hall Facility
Cc:
Christine Andrews
Subject:
Expansion options
I'm sure you are hearing from a lot of Medina citizens, as this project will elicit strong
opinions.
Without looking at the merits of the case for keeping the current building, one thing is
abundantly clear: the beach park is a rare asset in our urban surroundings, and should not
be compromised in any way.
In great cities like New York, Paris, London and San Francisco, huge public parks were
preserved for future generations, despite their obvious real estate value. In the past,
Medina's leaders shared this belief that parkland had inordinate value to the community,
and as a result we have a city park that is the envy of cities much larger than ours.
Will our current leaders be remembered for having this kind of vision, and forgo the
opportunity to blight the beach with a larger and busier structure? I trust that we have
the foresight within our leadership to make the right choice - the choice to preserve this
beach park.
Let's put this new city hall in a new, more appropriate location. Let's show the next
generation that we care as much about the future of this community as the last generation
did.
Thanks,
Robson Grieve
7629 NE 12th St
Medina, WA 98039
1
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
® e t/� i/ �
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Additional comments:
Date: 71,2
Name: 1-/("uI r 4
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD * P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 * FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
4)v
Additional comments:
(A�/ tz"t
Date
Name:
Address: tv
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE: THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Additional comments:
Date: -7 - 1� 9 - 0 11� d
Name: {/
Address: a �3 �� A V4?-
(Providing your name and address is not mandatory.)
N c ffUVbJU641'-j
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Additional comments:
Date:
Name:
Address: /fR T 3 i o R 14 N
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE: THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD . P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
31
Additional comments:
Date: 2-'2N , v �'
Name:
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
I--
9
C
Additional comments:
i
\0
Address: �-A� ( "If �u he,
(Providing your name and address is not mandatory.)
AkAU0
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 www_medina-wa.aov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to YOU this evening, what is your
preferred option?
S
Additional comments:
Date: r 1
Name: A i
-e0)-ef
Address: `� / % p0 ' 4 . Z �. C; (�~
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE: THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD . P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 . FAX 425-454-8490 • www.medina-wa.mv
t AUG - 4 2008
CITY HALL FACILITY
PUBLIC COMMENT -' I
d
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what isyour
preferred option?
Additional comments:
..-
Name:
Address: 3 6
(Providing your name
� 0609
address is not mandatory.)
46'e'
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD * P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 * FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
0
tx V�
Additional comments:
Date: / '�' 110
Name:
Address: 0 JNJ
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
0 C A e' ib t
Additional comments:
Date:
Name:
Address:
(Providing
yo r name and address Vnot mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE., THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
kt�w t - 4 oe C.+--i ifs.t — 11. 4& 1
�; (�►v'-ice �s 1 S--•-
0 r p
t o b > w^ 9 i �,!-31-'V c
Additional comments:
� I �
Name:
Address: 10,20 Ver cjy-e c A c,# 03
(Providing your name and gfdress is not andatory.) i
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
3
Additional comments:
DO �&, &Agi p l lr � s e i
Date: of
Name: SY ,/-ri
Address: l o� i Wye
(Providing your name and address is not mar
Comments may also be submitted to cityhallfacility@medina-wa.gov.
I
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
13 4 ( eeA-,- 4
Pt S f c ce.. Pic , i' ky (e- M Q ,�-
Additional comments:
YVC-a-Y\00- 4,J�[I L6 KR1- 0S,;->- �hBU&b Le Lc- Gr Arti-Cp-
�-' C �` 1r✓.i' �, 'A41 0..4A-CC-G nG� ! �a 04- / C4.) (
Date: <-) -� - C> (
Name: CL� y s6o
Address: c)rz. io
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD . P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa_gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
r
Additional comments:
r e , `'a 4/ e J% y lei' �- tAll1 1
Date:
Name: 1 14-/0 ie A j,-,,<o )
Address: '� Z- / L/ i� LV,,- Z. Ake`-- L J
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Additional comments:
Date: 5 I
Name:
I 1 8 1 K
Address: V � ,.u"
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
NU-1 AT-- liqYxJR 6414V
Additional comments:
Date: � --- _ --
Name: #5�(2 0tj
Address: AVM.
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE: THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
7 Y yq�p w .
W
Additional comments:
Date:
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
rA
Additional comments:
Date:
Name: IstLicivi
Address: .3
(Providing your name and address is not mandatory
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE: THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Additional comments:
' , . !q 4 /C1 e.(y -a'i ram ;:.. > s r S
ti cjr r.
5 6 c r l , "i. vyl r e— . 0 r.., ?-_ c lAr c°
F'CACj ' ' e
Date:
Name: r-5 CJ.
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.aov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
r W a 4I
s o4""
Additional comments:
Date:
Name:
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE: THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD s P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Additional comments:
e
Date: ? . r� . 0
Name:
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa-gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD * P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 * FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Q
V
Additional comments:
-A-
)k
Date: Ys
Name:
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD * P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 * FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Additional comments:
Date:
Name:
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 * FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Additional comments:
-?:;I ..", t:-q'
Date:
Name:
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
ggam���p�«,• �� ,�..- � . � ... ,/ ,,,..,.
Additional comments:
Date:
Name:
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE., THIS DOCUMENT IS APUBLIC RECORD
501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
Additional comments:
I. �-Iffbl A
Name: I
Address:t
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
501 EVERGREEN POINT ROAD . P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE 425-233-6400 • FAX 425454-8490 • www.medina-wa.aov
CITY HALL FACILITY
PUBLIC COMMENT
The City Council is considering options to remodel, expand, or relocate
City Hall facilities:
After reviewing the information provided to you this evening, what is your
preferred option?
V s I
Additional comments:
4 4
.� IV \%..'
Date:
Name: PAJL. r
Address:
(Providing your name and address is not mandatory.)
Comments may also be submitted to cityhallfacility@medina-wa.gov.
PLEASE NOTE. THIS DOCUMENT IS A PUBLIC RECORD
e
ITEM OB-4
MEMORANDUM
DATE: August 11, 2008
TO: Mayor and City Council
FROM: Jan Burdue, CPFA, Finance Officer
RE: Approval of Vision Municipal Solutions, LLC software
A software committee comprised of Robert Grumbach, Development Services Director,
Craig Fischer, Information Systems Coordinator, Jan Burdue, Finance Officer, and
Michael Caldwell, City Manager, unanimously recommend the approval of the Purchase
Agreement with Vision Municipal Solutions, LLC, grand total of $24,781 (please refer to
Attachment A).
Three applicants responded to a Request for Proposal for Integrated Municipal Finance
Software System. Applicant One: Vadim Software, grand total $96,000; Applicant Two:
Bias, grand total $23,938. While price is an important consideration in this process, it
was not the only consideration for software and ongoing annual services. Several items
were taken into consideration regarding our decision for the accounting software needs of
today and for the future accounting software expectations of years to come:
1. Software written in Vista (not just compatible with Vista).
2. Software written in the Microsoft .Net Framework which is the Windows
developer platform that connects information, people, systems, and
devices.
3. Microsoft Certified Software by late 2008 (currently awaiting approval).
4. In the future, the software will be Vista Certified.
5. Washington State Auditor's Office approval and acceptance of software.
6. Streamlined Software and Applications.
7. Latest technology including integration with Microsoft Office products.
8. One click deployment to update software from Vision on a daily basis (if
needed).
9. Simplified report writing allows more flexibility and development of
reports.
10. Excellent Proven Customer Service with the City of Medina. The owners
of Vision have been working with Medina since 1990 representing the
ASP Software, which no longer exists, and is currently providing Annual
Maintenance for the ASP Software for Medina.
The ideal plan is to have the accounting software installed this fall, have all data entered
into both accounting software systems for one month testing all reports, and fully utilize
the Vision software before the 2008 year end.
Vision Municipal Z�o El—kof)s
400 Su-1 S, nderland Drive
Spokane Valley, WA 99206
MU Phone (509) 443-3858 Fax (888)223-600'?
Website- 14vvvkv v;'Orlfris e_1 Email-,
Purchase Agreement for Vision Software and Professional Services for:
This Purchase Agreement dated August 5, 2006 between the City of Medina, WA, located at 501 Evergreen Point
Road, Medina, WA 98039 and Vision Municipal Solutions located at 4001 S. Sunderland Drive, Spokane Valley,
WA. 99206 if signed, confirms the purchase of the following Vision Software and Professional Services:
Software and Professional Services: Cost
Vision Financials $8,000.00
Vision Payroll $8'000.00
Vision Cash Receipting $61000.00
Vision Reporting Services for Vision Software Systems Included
Total Software $22,000.00
Less 51/10 discount for Payment in Full <�Q.�00>
s a,'e s x $20,900.00
Sub Total S_�_iomec
Sales Tax @ 9% $1 881.00
Total Software and Sales Tax $22,781.00
Software Installation & On -site training $2,000.00
GRAND TOTAL $24,781.00
Contract Notes:
1. Travel expenses will be billed after scheduled software is installed, (See Item 10 in the software agreement).
2. Annual Software Assurance price will be based on $22,000-00 that will not take effect Until 2009 in the
amount of $3,300 per year.
cce tree cif �dceemerrt.
Vision Municipal Solutions, LLC
>
Accepted By (Signature!
Printed Narne.
Tifie.
f City of Medina, WA,
Purchase Agreement City of Medina-, WA
Vision municipall Solution's
4001 S. Sunderland Drive
Spokane Valley, WA 99206
Mu -3858 Fax (888,�223-6007
Phone (509) 443
Email: !nf09visionrn-_--.,nP1
This Software License Agreement ("Agreement") is made effective on the date noted beloW by and between Vision
Municipal Solutions, LLC ("Developer") and The City of Medina, A. ("Licensee"),
`Developer has developed and licenses to users its 'Software" programs marketed and sold under the name
'Vision Financials, Vision Payroll, Vision Utility Billing, Vision Cash Receipting and Vision Reporting Services"
("Software").
"Licensee' desires to utilize a copy of the 'Software". NOW, THEREFORE, in consideration of the mutual promises
set forth herein, 'Developer" and "Licensee" agree as follows:
1. Llcense:
'Developer" hereby grants to 'Licensee" a perpetual, non-exclusive, non -transferable and irrevocable
license to use the "Software" at the Medina City Hall location set forth in this Agreement.
2. Restrictions:
"Licensee" shall not modify Source Code, duplicate, copy or reproduce, licensed "Software", or transfer or
convey the "Software' or any right in the 'Software" to anyone else without the prior written consent of
"Developer; except for that "Licensee"' may make copies of the'Software for bacWp or archival purposes,
3. License Fee•
In consideration for the grant of the license and the use of the 'Software". 'LiGensee," agrees to pay
"Developer" the surd of $20,900.00 plus applicable sales tax-
4. Warranty:
A. "Developer' hereby represents and warrants to "Licensee" that'Developer' is the sole owner of the
"Software" or otherwise has the right to grant to "Licensee the rights to use the'Software"set forth in.
this Agreement
S. For a period of six months (180', days following delivery of the "Software" to "Licensee" (the "Warranty
Period"), "Developer" warrants that the "Software" shall perform in all material respects according to the
"Developer's" specifications concerning the "Software' when used with the appropriate computer
equipment, In the event of any breach or alleged breach of this warranty, 'Licensee's' sole remedy shall
be that 'Developer" shall correct the "Software" so that it venerates according to the warranty. This warranty
shall not apply to the 'Software" if modified by anyone or if used improperly or on an operating environment
not approved by "Developer,
Purchase Agreement City of Medina, WA
z ' i i ri Mutllciteal Solutions
L 4, " x a 4001 S. Sunderland Drive
Spokane galley, VVA 99206
WiR Phone (509) 443 3858 Fax '888`1600
,.v'c'la.site`
5, Annual Software Assurance Program Schedules:
A. During the Warranty Perim, the existing software support agreement already signed and :agreed upon
for the current year will cover support for the existing and new "Software" during the Warranty Period.
'I3evelopee' shad provide to "Licensee" any new, corrected or enhanced versions of the 'Sore" as
created by "Developer". Such enhancement shall include all modifications, to Me Software' which increase
the speed, efficiency or ease of use of the "Software", or add additional capabilities or functionality to the
Software'°, but shall not include any oustomizations requested by "Licensee". Customizations will be
quoted on a per -job basis at the rate of $125,00 per hour,
B. After expiration of the Warranty Period, 'Licensee" may continue to receive software maintenance and
support under the 'Software Assurance Program" provided by Vision Municipal Solutions, LLC. The
current year will be pro -rated from the end of the Warranty Period to December 3 1 M the first year. After the
first year, "Licensee" may continue annual support and maintenance for a fee of biked annually (January 1�
thru December 31'4). The 'Software AssuranceProgram" will include telephone support and product
updates and enhancements to include any standard reports added to the systen,l Updates will be
available by download from the Vision Municipal Solutions website, The 'Licensee" w0l be required to have
a dedicated server for Vision 'Software" and allow Vision Municipal Solutions, L1C remote access to the
server for maintenance work with a high speed connection to the Internet.
6, Payment and acceptance:
Payment for "Software", Hardware, and Installation Services shall be made by "Licensee" after all items
contracted for have been delivered as stated in the Purchase Agreement and `i_it:ensee' has deemed all
'Software', hardware, and services have been delivered and accepted, Silting from `vision can occur after
each system has been delivered and accepted.
7e Time Payment Schedule:
If 'Licensee* has elected to accept payment for"Softy}care°" over a period of 2,3 & 5 years; Vision Municipal
Solutions, LLC will gill for this on January I " of each year of the elected schedule If "Licensee" elects to
cancel the payment contract prior to last payment, all 'Software" monies will becoff-te due at the point of
cancellation of payment schedule, The monies due .will only be for "Software" and not to include any
future "Software Assurance Program' billings.
6. Limitation of Liability:
'Developer" shall not be responsible for, and shall not pay, any amount of incidental; consequential or rather
indirect damages, whether based on bast revenue or otherwise. In no event shall ° Developer's" liability
hereunder exceed the amount of license fees paid by "Licensee" regardless of whether "Licensee's' claim
is based on contract, strict liability or product liability:
Purchase Agreement City of Medina, WA
VL
MU
Vision muflicipal soltnfiol's,
4001 S. Sunderland Drive
Spokane Valiey, WA 99206
Phone (509) 443-3858 Pax (888).222,33-6007
Websits,:let
9. Authority:
Each party has full power and authority to enter into and perform this Agreement, and the person signing
this Agreement an behalf of each party has been property authorized and empowered to enter into this
Agreement. Each party further acknowledges that it has read this Agreement, undOrstands it, and agrees to
be bound by the Agreement. The pates' acceptance is expressly limited to the terms hereof and no
different or additional terms contained in any purchase order, confirmation or other writing shall
have any force or effect unless expressly agreed to in writing by both parties-
10. Travel Expenses,
Travel expenses will be billed for installation services performed at the Customer's site. Employees of
Vision Municipal Solutions, LLC may use their personal vehicle. Mileage will be charged at the current
published IRS reimbursement rate of $,60 % cents per mile. A Vision employee may rent a vehicle
which will be billed for actual cost of rental and gas, Vision will use the method that will be the least
expensive to the City. Lodging Will only be charged if Vision Municipal Solutions, LLC personnel are
required to stay overnight;requested by Customer, otherwise lodging expenses are included with the
installation and training already charged in this agreement,
Vision Municipal Solutions, LLC will only bill for actual travel expenses which car be the use of a rental car
with a daily charge instead of the mileage charge- Vision will make best efforts to combine installations
with other sites, Travel expenses can be shared between sites for travel if applicable_
VisionMunicipal Solutions, LLC.
Accepted By (Signature)
Printed Narne
Title-,
City of Medina, WA
Accepted By
P-mted Nanne
Purchase Agreement City of Medina, WA
ITEM OB-5
PUBLIC WORKS
CITY OF MEDINA
1000 80TH Ave NE, Medina, WA 98039
(425) 233-6439 www.medina-wa.gov
MEMORANDUM
DATE: August 5, 2008
TO: City Council, City Manager
FROM: Joe Willis Sr., Director of Public Works
RE: Introduction of NPDES Phase II Program
The National Pollution Discharge Elimination System (NPDES) Phase II permit
covering all Cities, Towns, and Counties with a population of over 900 people
authorizes discharge of stormwater to waters of the state in accordance with the
Federal Clean Water Act. The permit is administered by the State Department of
Ecology (DOE) and has been in effect since February of 2007. The two
attachments to this memo detail the implementation of the permit over five years
(timeline spreadsheet) and the numerous requirements for compliance
(abbreviated summary document).
The primary program categories include:
o Develop and Implement Stormwater Management Program (SWMP)
o Public Education and Outreach
o Illicit Discharge Detection and Elimination (including system mapping)
o Control Runoff from New Development, Redevelopment, and Construction
Sites
o Pollution Prevention and Operation and Maintenance Program
o Monitoring of Discharges
o Annual Reporting
At the present time, the City of Medina SWMP was updated by this author in March
of 2008 and submitted to DOE (copy attached), the City has undertaken the
mapping of the City storm drain system using a $ 75,000 grant from DOE, initiated
inspections of the system, initiated assessment of the Medina Park pond water
quality associated with the design of a pre-treatment facility of the incoming water
runoff into the north pond, and embarked on public outreach with this memo to
Council.
The City SWMP was addressed in the 2008 Budget document as follows:
✓ Storm drain system mapping included in the Street Fund budget under
Professional services ($ 155,000)
✓ Storm Drain Cleaning in the Street Fund budget ($ 40,000)
✓ Street Cleaning in the Street Fund budget ($ 12,000)
✓ Medina Park Pond Treatment in the Capital Projects Fund ($40,000)
The 2009 Budget draft will include additional anticipated expenditure items as the
program implementation proceeds.
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ABBREVIATED PHASE II PERMIT SUMMARY
Coverage under the Phase II NPDES Permit will authorize discharge of stormwater to waters of the
state of Washington in accordance with the Federal Clean Water Act. According to Clean Water Act
paragraph 402.P.3, discharges covered under this permit must effectively prohibit non-stormwater
discharges into storm sewers that discharge to surface waters and must apply controls to reduce the
discharge of pollutants to the Maximum Extent Practicable (MEP). Ecology is administering the
NPDES permit for the EPA under RCW Chapter 90.48. The nine special conditions of the Permit, S1
through S9, are summarized below.
S1: Permit Coverage Areas and Permittees
Federal regulations required that local Municipal Separate Storm Sewer Systems (MS4's) located
within census -defined Urbanized Areas apply for coverage under a Clean Water Act permit by March
10, 2003. Urbanized Areas are census -defined as a land area comprising one or more central places
along with the densely populated urbanized fringe that together have a residential population of at least
50,000 and an overall population density of at least 1,000 people per square mile.
An automatically designated small MS4 located within an Urbanized Area remains regulated unless it
meets the requirements for a waiver. Waivers include those MS4's that are operated by tribes or
federal entities and for MS4's that have populations of less than 1,000 that do not contribute
substantially to stormwater pollution.
S2: Authorized Discharges
The permit authorizes discharge of stormwater from a MS4 operated by the permittee. Discharges to
groundwater regulated under the Underground Injection Control Program (WAC Chapter 173-218) and
other the State Water Pollution Control Act (RCW Chapter 90.48) are not covered under the permit.
The permit authorizes discharge of non-stormwater flows to surface waters if:
1. The discharge is authorized by a separate NPDES permit or a State Waste Discharge permit.
2. The discharge is from emergency fire -fighting activities.
3. The discharge is from another source that is managed by the permittee that is:
a. Relatively small or natural per S5.C.3.b (i.e. footing drains, flow from wetlands).
b. Relatively small or natural for secondary permittees per S6.D.3.b (i.e. footing drains,
flow from wetlands).
The permit does not relieve entities from responsibility or liability associated with oil spills or other
hazardous substance spills.
S3: Responsibilities of Permittees
Each permittee is responsible for compliance with the terms of the Permit. Permittees may rely on
another entity to satisfy requirements but there are no general provisions for such an arrangement for
MS4's.
S4: Compliance with Standards
Each permittee is responsible for compliance with the following standards:
A. The discharge of toxicants to waters of the state of Washington which would violate water quality
standards is prohibited.
B. The Phase II NPDES Permit does not authorize violation of the state of Washington water quality
standards.
C. The permittee shall reduce the discharge of pollutants to the MEP.
D. The permittee shall use All Known and Reasonable methods of prevention, control and Treatment
(AKART) to prevent and control pollution to waters of the state of Washington.
E. The permittee shall comply with all of the applicable requirements of the Phase II NPDES Permit.
Page 1 Compiled by City of Duvall
April 5, 2007
F. The permittee shall report and respond to any violations of any water quality standards per Ecology
requirements within the permit.
G. Ecology may modify or revoke the Phase II NPDES Permit if Ecology becomes aware of additional
control measures, management practices, or other actions beyond what is required in the current
permit.
S5: Stormwater Management Program (SWMP)
A SWMP that summarizes actions and activities of components related to the permit is required. The
SWMP is the unique written master document for the permittee and shall be updated annually and
submitted to Ecology as part of the annual report. The first annual report shall be submitted to Ecology
by March 31, 2008 and shall cover the reporting period between the permit effective date and
December 31, 2007. The SWMP supersedes any description provided by the permit applicants in the
individual applications provided to Ecology prior to the effective date of the permit.
There are five main components to the SWMP. The Permit provides detailed descriptions and
requirement for each of the five components along with deadlines for implementation of specific
required activities within the five year permit span. However, all aspects of the SWMP shall be fully
developed and implemented no later than August 2011 which is 180 days prior to the expiration date of
this permit. The SWMP shall coordinate between entities where possible and shall be designed to
reduce the discharge of pollutants from the MS4 to the MEP, meet state AKART requirements, and
protect water quality.
The cost to develop and implement each component of the SWMP shall be tracked and provided to
Ecology upon request. In addition, the number of inspections, official enforcement actions, and public
outreach actions shall also be tracked and shall be included in the annual report.
The following components are required as part of the SWMP:
S5.C.1, Public Education and Outreach: The SWMP shall include an education and outreach
program that is designed to achieve measurable improvements in the target audience's
understanding of stormwater issues and how they can improve stormwater concerns. The SWMP
shall include:
a. Formalized education and outreach activities.
b. Measurement of the understanding and adoption of targeted behaviors.
c. Tracking and recording of public education and outreach activities.
S5.C.2, Public Involvement and Participation: The SWMP shall include ongoing opportunities for
public involvement including implementation and update of the SWMP.
S5.C.3, Illicit Discharge and Elimination: The SWMP shall include an ongoing program to detect
and remove illicit discharges. The SWMP shall include:
a. A storm sewer map to be developed and updated by the Municipality.
b. An ordinance prohibiting non-stormwater, illegal discharges, and/or dumping into the storm
sewer system to the maximum extent allowable under State and Federal law. An
enforcement program shall also be developed.
c. An illicit discharge detection program.
d. A program to inform the public about the hazards associated with illegal discharge (in
coordination with S.5.C.1) and establishment of a public hotline.
e. Procedures for program evaluation, assessment, and tracking of illicit discharge,
inspections, and public education feedback.
f. A program for appropriate training of staff on the identification and reporting of illicit
discharges.
S5.C.4, Controlling Runoff from New Development, Redevelopment, and Construction Sites: The
SWMP shall include:
a. An ordinance that addresses runoff from New Development, Redevelopment, and
Construction Sites. Recorded plat conditions or an ordinance shall be instated to provide
legal authority to inspect private stormwater facilities.
Page 2 Compiled by City of Bothell
April 5, 2007
b. A permitting process to meet the required standards. A final inspection program and
required maintenance plan shall be required upon completion of the construction and prior
to final approval or occupancy.
c. Provisions to verify adequate long-term Operation and Maintenance (O&M) of post -
construction stormwater facilities including inspection frequency (annual except for catch
basins) and maintenance response timing. Recorded plat conditions or an ordinance shall
be instated to require private facility inspection and maintenance per the Permit and
SWMP.
d. Procedures for keeping records of inspections and enforcement actions.
e. Make available copies of the "Notice of Intent for Construction Activity' and "Notice of
Intent for Industrial Activity'.
f. Verification that staff responsible for implementing the program of controlling runoff from
new development, redevelopment, and construction sites are trained to conduct these
activities.
S5.C.5, Pollution Prevention and Operation and Maintenance for Municipal Operations: The
SWMP shall include:
a. Establishment of maintenance standards that are at least as proactive as the adopted
storm water manual.
b. Annual inspection of permanent stormwater treatment or flow control facilities other than
catch basins.
c. Spot checks of potentially damaged stormwater treatment or flow control facilities after
major storm events.
d. Inspection of all catch basins and inlets at least once before the five year permit ends.
e. Compliance with above inspection requirements to achieve inspection of 95 percent of all
sites.
f. Establishment and implementation of practices to reduce stormwater impacts associated
with infrastructure maintenance activities (i.e. street cleaning, pavement repair).
g. Establishment and implementation of policies and procedures to reduce pollutants in
discharge from Municipality property.
h. Develop and implement an on -going training program for maintenance staff.
i. Develop and implement a Stormwater Pollution Prevention Plan (SWPPP) for heavy
equipment and maintenance yards.
j. Record inspections and maintenance or repair activities.
S6: Stormwater Manafaement Program for Secondary Permittees
S7: Compliance with Total Maximum Daily Load (TMDQ Requirements
TDML requirements are documented for specific receiving waters in Washington State.
S8: Monitoring
Each permittee is responsible for compliance with the following monitoring requirements:
A. Permittees are not required to conduct water sampling or other testing unless associated with
TMDL requirements or illicit discharge.
B. The annual report shall include a description of any completed monitoring or studies and an
assessment of the appropriateness of the BMP's identified for each component of the SWMP.
C. Permittees shall prepare for participation in a long term monitoring program, if required in the future
as part of the permit (required fore year annual report).
S9: Reoortinq Requirements
Each permittee is responsible for compliance with the following reporting requirements:
A. Permittee shall submit an annual report no later than March 31 of each year beginning March 31,
2008.
Page 3 Compiled by City of Bothell
April 5, 2007
B. Two printed copies and one electronic copy shall be submitted.
C. Records related to the permit and SWMP shall be retained for at least five years.
D. Records related to the permit and SWMP shall be made available to the public at reasonable times
during business hours.
E. Each annual report shall include a copy of the updated SWMP, Submittal of Appendix 3 form titled
"Annual Report Form for Cities, Towns, and Counties" and associated required documents.
F. Secondary permittees shall submit the Appendix 4 form titled "Annual Report Form Secondary
Permittees" and associated required documents.
General Conditions
Each Permittee is responsible for complying with the General Conditions, G1 through G21.
Page 4 Compiled by City of Bothell
April 5, 2007
ft„� National Pollutant Discharge Elimination System (NPDES) Phase II
Western Washington Phase II Municipal Separate Storm Sewer Systems
WTATE (MS4s) Permit # WAR04-5527
ASHIN6TON S
R IPARTNE NT OF
ECOLOGY
CITY OF MEDINA STORMWATER MANAGEMENT PROGRAM (SWMP)
UPDATED MARCH 2O08
The purpose of this document is to update the City SWMP to comply with National Pollutant
Discharge Elimination System (NPDES) permit to discharge stormwater runoff from a Phase II
municipal separate storm sewer system (MS4s).
Part I. General Information
Name of city, county, special district, or other public entity:
Street Address:
City, State, Zip:
Ownership status: ❑ Federal ❑ State
City of Medina
City Hall, 501 Evergreen Point Road
Medina, WA 98039
❑ Private ® Public ❑ Other Entity
Naive: Joe Willis Sr., P.E., P.L.S. Phone: '' (425) 233-6439
Title: Director of Public Works E-mail: jwillis(riwmedina-wa.gov
Does your MS4 presently have a web site? (List address on web site. ) www.medina-wa.gov ® Yes / ❑ No
If so, are your ordinances available on your website ❑ Yes / ® No
If not, where are your ordinances available? City Hall
® City ❑ Town
❑County ❑ Flood Control District
A. Area of land served by your MS4 (in square miles):
If city, town, or special district give:
Area within current corporate boundaries
Additional area of urban growth area (UGA)
Area that is urbanized (2000 Census)*
❑ Drainage District
❑ Other (list):
If county give:
1.6 sq mi Area in square miles
0 Area that is urbanized
1.6 sq mi
For all MS4s, give 2000 Census population for area served 3,010 Area located on Indian lands (if any)
B. Storm Drainage Infrastructure:
Please provide estimates, using the most accurate information available at this time, for the following storm drainage
infrastructure features owned or operated by the MS4.
Conveyance system: I Flow Control system:
Open ditches (miles or feet) 17,000 Detention facilities (estimate number operated by MS4) 4 Regional
LF
Storm sewers (miles or feet) 50,040 Retention facilities (estimate number operated by MS4) 0 Facilities:
ft.
Outfalls (estimate number) 13
Catch basins (estimate number) fi75 Treatment system: 0
Treatment facilities (estimate number operated by MS4) 0
Include a map or maps* that identifies:
• City, county, or district service area boundaries (In Paper Copy and On CD in pdf Format)
• State or Federal vocational/technical/college/university campuses and military institutions (None)
• Urban area (as defined by the 2000 Census) (On CD in jpg Format — All of Medina is an Urban Area)
• GMA urban growth area (UGA), even if partially in an Urban Area (The City of Medina falls entirely within the
King County Urban Growth Area)
• Municipal/county wastewater treatment plants, outfalls, uncontrolled sanitary landfills, vehicle fleet maintenance
centers, power plants, airports, and other municipally owned or operated industrial activities (None)
• Arterial city or county roads, (additional roads if needed), drainage basins, and receiving waters (On CD in jpg
Format and in .Paper Copy)
Please assure that information is clearly readable. Submit GIS maps if available, and only in .pdf format on a CD-
ROM. Multiple maps must be of the same scale. 1:1000 or 1:2000 scales are recommended. Submit paper maps
folded to 8.5 x I L"
rr3ody
8
iant€
Lake Washington
,�
❑ Yes / ® No
f�et�rs
None
❑ Yes / ® No
8
Fairweather Bay Creek
® Yes / ❑ No
PH, Temperature, Dissolved Oxygen & Fecal Coliform
❑ Yes / ® No
❑ Yes /❑No
❑ Yes /❑No
❑Yes/❑No
❑ Yes /❑No
❑ Yes / ❑ No
❑ Yes / ❑ No
❑ Yes /❑No
❑ Yes /❑No
❑Yes/❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes /❑No
❑ Yes / ❑ No
❑ Yes / ❑ No
❑Yes /❑No
❑ Yes /❑No
None
If yes, estimate the percentage of the jurisdiction that discharges to these facilities.
If yes, please identify : State Route 520
❑ Yes / ® No
0%
® Yes / ❑ No
'y,%B ltnecn� �� aettlerti �etznn? f s'd" �'._, ® Yes / ❑ No
Jurisdiction Name Contact Ultimate receiving water
WSDOT — SR 520 — For One Outflow WSDO'r Fairweather :Bay Creek / Lake
from the City of Medina — Olow which Washington / Puget Sound
leads to only Impaired Water Body
Part II. Proposed Stormwater Management Program
This document identifies Best Management Practices (BMPs) currently performed or to be performed by our MS4,
with information on the planned stormwater management program and proposed BMPs. The following six
sections correspond to the six minimum control measures for a Phase II stormwater quality management
program.
Minimum Control Measures
The National Pollutant Discharge Elimination System (NPDES) Phase II Rule defines a stormwater
management program composed of six minimum control measures that, when implemented together, are
expected to reduce pollutants discharged into receiving water bodies to the Maximum Extent Practicable
(MEP). The six control measures include:
1. Public Education and Outreach on Stormwater Impacts
2. Public Involvement/Participation
3. Illicit Discharge Detection and Elimination
4. Construction Site Runoff Control
5. Post -Construction Stormwater Management in New Development and Redevelopment
6. Pollution Prevention/Good Housekeeping for Municipal Operations
Each minimum control measure requires the selection and implementation of BMPs that comprehensively
address the specific stormwater issues in our area.
The minimum requirements are provided in Appendix I as the minimum level necessary to comply with
40 CFR 122.34. Regulatory guidance from 40 CFR 122.34 is also provided for each minimum control measure.
Additional guidance on selecting BMPs and developing measurable goals can be found at the following EPA
website: www.gpa.gov/npdes/stonnwater/measurablegoals/index.htm.
Each minimum control measure states the control objective and describes BMPs selected for implementation in
our jurisdiction. Each BMP includes a brief description, measurable goal, and milestones as appropriate towards
achieving that goal.
In cases where another entity will perform one or more BMPs or components thereof on behalf of the permittee,
we specifically describe the activities each entity will conduct, and include reference to legal agreement where
appropriate.
1. Public Education and Outreach on Storm Water Impacts
Minimum
Measure Public Education & Outreach
Objective 1:
BMP 1(a):
Measurable
Goal:
Milestones:
BMP 1(b):
Measurable
Goal:
Milestones:
BMP 1(c):
Measurable
Goal:
Milestones
Public Education and Outreach Strategy
Yes / M No
Yes / M No
Develop a stormwater and outreach strategy that examines target audiences, and identifies and
implements educational and outreach BMPs during the remainder of the permit period. Plan will
include information associated with illicit connections and improper disposal of wastes.
• By end of year 2008.
Stormwater Brochure
1'ml►/iM
►/11M
Develop and distribute a brochure to inform the public about stormwater issues, hazards and improper
disposal.
• Develop brochure in permit year 2009.
• Distribute brochure to 90% of residences and businesses by the end of year.
Education Program for School Children
►/im
A minimum of 80 percent of all Medina school children will receive educational information on
stormwater pollution, its hazards and prevention methods.
• Commence program in year 2010
• Continue education every two years
FORM
2. Public Involvement/Participation
Minimum
Measure Public Involvement / Participation
Objective 2:
BMP 2(a): Hold public meetings to receive input on the proposed program and revisions to program.
WMINN'k,nsi n<<exie r . ,,� ❑ Yes / M No , rd _ g: t `exka Yes / M No
Measurable Two public meetings will be held on the City's stormwater management program. Follow-up meetings
Goal: I as necessary.
Milestones: I • By the end of year 2008.
BMP 2(b):
Measurable
Goal:
Milestones:
Public Notice
Yes / M No
Publish at least two public notices regarding for the first permit year, as/if appropriate for SWM .Plan
implementation.
+ By the end of year 2008.
BMP 2(c): Regional Coordination
.. i % N—AWWWROM M Yes / ❑ No NAOM M Yes / ❑ No
Measurable
Goal:
Milestones:
Coordinate with neighboring cities; perform outreach through their ongoing activities within the
community.
• Meet with neighboring cities to coordinate annual regional outreach activities.
3. Illicit Discharge Detection and Elimination
Minimum
Measure Illicit Discharge Detection and Elimination Program
Objective 3:
BMP 3(a): Storm Sewer System Map Updates
oi 6R i
D Yes ONO
Yes No
11 A' IN f -VIA N*
Measurable Inventory and map the City storm drainage system; field locate private drain connections to the public
Goal: system and all public outfalls.
Conduct periodical visual inspections to identify illicit connections and take corrective action.
Milestones: 0 Map system by end of year 2008.
0 Conduct inspections beginning in year 2008.
BMP 3(b): I Ordinance
,1
3,14 LJ Yes / N No El Yes / Z lNo
Ei,
Measurable Review legal authority and update ordinances: development and redevelopment, adopt DOE
Goal: Stormwater Manual, prohibit illicit discharges.
Milestones: I e By the end year 2008.
BMP 3(c): Training / Public Education
❑Yes No
m
m❑Yes No M
Measurable Provide training to educate City staff, and public on proper BMI's for erosion control, lawn
Goal: fertilization, spills and illicit discharges.
Milestones: I * By the end of permit year 2009.
4. Construction Site Run-off Control
Activities: Existing?
Construction site plan review ® Yes / ❑ No
Responding to public input and complaints ® Yes / ❑ No
Enforcement and inspection procedures ® Yes / ❑ No
Training and education ❑ Yes / ® No
Does your MS4 presently have an ordinance addressing construction site run-off control? ❑ Yes / ® No
If yes, code number -
Minimum
Measure Construction Site Run -Off Control
Objective 4:
BMP 4(a)
Measurable
Goal:
Milestones:
BMP 4(b):
Measurable
Goal:
Milestones:
Ordinance
Yes / M No
Yes / N No
Require by ordinance, permits for erosion and sediment controls consistent with the DOE Stormwater
Management Manual for Western Washington for all construction sites in Medina. Institute a
compliance inspection program.
• By the end of permit year 2009.
Enforcement
Yes / N No
Yes / N No
Review and enhance where necessary, inspection/enforcement program related to water quality and site
construction, especially sedimentation and erosion control.
• .By the end of year 2009.
5. Post -Construction Stormwater Management in New Development and Redevelopment
Does our MS4 presently have a development permit process in place?
Does our MS4 presently have a stormwater management technical manual?
If yes, has the MS4 adopted the Ecology 2001 Stormwater manual, or an equivalent manual?
If no, what manual is currently adopted/used? Please list — King County SWDM 1998 (will adopt by
ordinance use of Ecology Manual)
Does our MS4 presently have a plan review process for new development and redevelopment?
Does our MS4 presently inspect new stormwater facilities?
Yes / ❑ No
❑ Yes / ® No
❑ Yes /®No
® Yes/ ❑No
® Yes / ❑ No
Does our MS4 presently inspect existing stormwater facilities? (Yes, however, not as extensive as ® Yes / ❑ No
needed)
Does our MS4 presently have a stormwater ordinance addressing post construction stormwater controls? ❑ Yes / M No
If yes, code number -
Does our MS4 presently promote and/or provide incentives for Low Impact Development? ❑ Yes / M No
Minimum
Measure Post -Construction Stormwater Management
Objective 5:
BMP 5(a): Inspect and Maintain BMPs
0" 1'raW°'" ,.n WM n Yes / M No Yes / M No
Measurable
Goal:
Milestones:
BMP 5(b):
Measurable
Goal:
Milestones:
Develop a long-term inspection and maintenance for BMP's and SWN1 facilities, as defined by annual
inspections and develop annual maintenance work programs based on field inspections.
• By the end of permit year 2010.
Ordinance
Yes / N No
Yes / M No
Prepare and implement a City ordinance which requires BMP's to be implemented by new home
builders. Review options for implementation of a retrofit program with BMP's.
By the end of permit year 2010.
BMP 5(c): Improve program for maintenance of City Stormwater Collection and Drainage System
` l� F; �.0," ❑ Yes / M No E,. € ❑ Yes / M No
Measurable I Set up and implement an annual O & M inspection program for public stormwater system and. facilities
Goal: to ensure regular annual maintenance.
Milestones: I • By the end of Permit year 2009.
BMP 5(d): Annual Maintenance of .Private Facilities
W. 'K�rt; 71 I1 Yes / M No nnM9ei;a? Yes / No
Measurable
Goal:
Milestones:
Set up and implement an annual O & M inspection program for private facilities to ensure regular
annual maintenance by the private owners.
• Conduct annual inspections of private facilities and send reports for needed maintenance to their
owners.
6. Pollution Prevention/Good Housekeeping for Municipal Operations
Facility or type of facilities/operation:
Fire and Police Stations included in City Hall
City Hall
Parks
Sewer Pump Stations and Well Heads (None Operated by the City Of Medina)
Public Works Facilities — Shops
Community Centers (None in the City of Medina)
Minimum
Measure Pollution Prevention/Good Housekeeping for Municipal Operations
Objective 6:
Pollution Prevention
Plan?
❑ Yes / ®No
❑ Yes / ® No
❑ Yes /®No
❑ Yes / ❑ No
❑ Yes / ® No
❑ Yes /❑No
BMP 6(a): Inspect Facilities and Develop O&M Plan for Municipal Operations
n
I-1 Yes / R No '= . Yes / ER No
Measurable
Goal:
Milestones:
BMP 6(b):
Measurable
Goal:
Milestones:
Develop and implement an annual O&M Plan for Maintenance Shop and City Hall facility. Plan will
include vehicle washing, storage of materials, training, inspection procedures and a maintenance
frequency schedule.
• Conduct inspections of shop and City Hall facility by the end of permit year 2008.
• Review and develop O & M PIan for facilities by the end of permit year 2009.
Municipal BMPs
Yes / M No
Yes / N No
Review and revise O & M practices for all municipal facilities (parks/ open spaces / rights -of -way)
implementing BMPs; including updated maintenance BMPs and practices.
0 By the end of permit Year 2010.
BMP 6(c): I Develop a spill prevention and control plan for the Public Works Facility.
Yes / Q9 No�ot� Ae ❑Yes / ®No
Measurable ( Develop plans describing spill prevention and control procedures for the Public Works Facility.
Goal: Conduct annual spill prevention and response training for all Public Works employees.
Milestones: I . By the end of permit year 2009.
Part III. Record keeping and Reporting
Record keeping-40 CFR 122.34(g)(2)
We will keep records required by the NPDES permit for at least three years. We will submit our records to the
NPDES permitting authority only when specifically asked to do so. We will make our records, including a
description of our stormwater management program, available to the public at reasonable times during regular
business hours (see 122.7 for confidentiality provision). (We may assess a reasonable charge for copying and
may require a member of the public to provide advance notice.)
Reporting-40 CFR 122.34(g)(3)
To satisfy your NPDES permit obligations under 122.35(a), we will submit annual reports in year two and four
unless the NPDES permitting authority requires more frequent reports. Our report must include:
(i) The status of compliance with permit conditions, an assessment of the appropriateness of your identified
best management practices and progress towards achieving your identified measurable goals for each of
the minimum control measures;
(ii) Results of information collected and analyzed, including monitoring data, if any, during the reporting
period;
(iii) A summary of the stormwater activities you plan to undertake during the next reporting cycle;
(iv) A change in any identified best management practices or measurable goals for any of the minimum
control measures; and
(v) Notice that we are relying on another governmental entity to satisfy some of your permit obligations (if
applicable).
Part IV. Certification
I certify under penalty of law that this document and all attachments were prepared under my direction or
supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate
the information submitted. Based on my inquiry of the person or persons who manage the system, or those
persons directly responsible for gathering the information, the information submitted is, to the best of my
knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for
submitting false information, including the possibility of fine and imprisonment for knowing violations.
Authorized Representative Name:
Title:
Signature:
Date:
Joe Willis Sr., P.E.., P.L.S.
Director of Public Works, City of Medina
March 31, 2008
APPENDIX I.
Minimum Control Measure Requirements (source: 40 CFR 122.34(b))
1. Public Education & Outreach on Stormwater Impacts
Minimum Requirements — 40 CFR 122.34(b)(1)(i)
You must implement a public education program to distribute educational materials to the community or
conduct equivalent outreach activities about the impacts of stormwater discharges on water bodies and the steps
that the public can take to reduce pollutants in stormwater runoff.
Regulatory Guidance — 40 CFR 122.34(b)(1)(ii)
You may use stormwater educational materials provided by your state; tribe; EPA; environmental, public
interest, or trade organizations; or other MS4s. The public education program should inform individuals and
households about the steps they can take to reduce stormwater pollution, such as ensuring proper septic system
maintenance, ensuring the proper use and disposal of landscape and garden chemicals including fertilizers and
pesticides, protecting and restoring riparian vegetation, and properly disposing of used motor oil and household
hazardous wastes. EPA recommends that the program inform individuals and groups how to become involved in
local stream and beach restoration activities, as well as activities that are coordinated by youth service and
conservation corps or other citizen groups. EPA recommends that the public education program be tailored,
using a mix of locally appropriate strategies, to target specific audiences and communities. Examples of
strategies include distributing brochures or fact sheets, sponsoring speaking engagements before community
groups, providing public service announcements, implementing educational programs targeted at school age
children, and conducting community -based projects such as storm drain stenciling and watershed and beach
cleanups. In addition, EPA recommends that some of the materials or outreach programs be directed toward
targeted groups of commercial, industrial, and institutional entities likely to have significant stormwater
impacts. For example, providing information to restaurants on the impact of grease clogging storm drains, and
to garages on the impact of oil discharges. You are encouraged to tailor your outreach program to address the
viewpoints and concerns of all communities, particularly minority and disadvantaged communities, as well as
any special concerns relating to children.
2. Public Involvement/Participation
Minimum Requirements — 40 CFR 122.34(b)(2)(i)
You must, at a minimum, comply with state, tribal, and local public notice requirements when implementing a
public involvement/participation program.
Regulatory Guidance — 40 CFR 122.34(b)(2)(ii)
EPA recommends that the public be included in developing, implementing, and reviewing your stormwater
management program, and that the public participation process should make efforts to reach out and engage all
economic and ethnic groups. Opportunities for members of the public to participate in program development
and implementation include serving as citizen representatives on a local stormwater management panel,
attending public hearings, working as citizen volunteers to educate other individuals about the program,
assisting in program coordination with other pre-existing programs, or participating in volunteer monitoring
efforts. (Citizens should obtain approval where necessary for lawful access to monitoring sites.)
3. Illicit Discharge Detection & Elimination
Minimum Requirements — 40 CFR 122.34(b)(3)(i)
You must develop, implement and enforce a program to detect and eliminate illicit discharges (as defined at Sec.
122.26(b)(2)) into your small MS4.
(ii) You must:
() Develop, if not already completed, a storm sewer system map, showing the location of all outfalls and
the names and location of all waters of the United States that receive discharges from those outfalls;
() To the extent allowable under State, Tribal or local law, effectively prohibit, through ordinance, or other
regulatory mechanism, non-stormwater discharges into your storm sewer system and implement
appropriate enforcement procedures and actions;
() Develop and implement a plan to detect and address non-stormwater discharges, including illegal
dumping, to your system; and
() Inform public employees, businesses, and the general public of hazards associated with illegal discharges
and improper disposal of waste.
(iii) You need address the following categories of non-stormwater discharges or flows (i.e., illicit discharges)
only if you identify them as significant contributors of pollutants to your small MS4: water line flushing,
landscape irrigation, diverted stream flows, rising ground waters, uncontaminated. ground water infiltration (as
defined at 40 CFR 35.2005(20)), uncontaminated pumped ground water, discharges from potable water sources,
foundation drains, air conditioning condensation, irrigation water, springs, water from crawl space pumps,
footing drains, lawn watering, individual residential car washing, flows from riparian habitats and wetlands,
dechlorinated swimming pool discharges, and street wash water (discharges or flows from fire fighting activities
are excluded from the effective prohibition against non-stormwater and need only be addressed where they are
identified as significant sources of pollutants to waters of the United States).
Regulatory Guidance — 40 CFR 122.34(b)(3)(N)
EPA recommends that the plan to detect and address illicit discharges include the following four components:
procedures for locating priority areas likely to have illicit discharges; procedures for tracing the source of an
illicit discharge; procedures for removing the source of the discharge; and procedures for program evaluation
and assessment. EPA recommends visually screening outfalls during dry weather and conducting field tests of
selected pollutants as part of the procedures for locating priority areas. Illicit discharge education actions may
include storm drain stenciling; a program to promote, publicize, and facilitate public reporting of illicit
connections or discharges; and distribution of outreach materials.
4. Construction Site Stormwater Runoff Control
Minimum Requirements — 40 CFR 122.34(b)(4)(i)
You must develop, implement, and enforce a program to reduce pollutants in any stormwater runoff to your
small MS4 from construction activities that result in a land disturbance of greater than or equal to one acre.
Reduction of stormwater discharges from construction activity disturbing less than one acre must be included in
your program if that construction activity is part of a larger common plan of development or sale that would
disturb one acre or more. If the NPDES permitting authority waives requirements for stormwater discharges
associated with small construction activity in accordance with Sec. 122.26(b)(15)(i), you are not required to
develop, implement, and/or enforce a program to reduce pollutant discharges from such sites.
(ii) Your program must include the development and implementation of, at a minimum:
(D) An ordinance or other regulatory mechanism to require erosion and sediment controls, as well as
sanctions to ensure compliance, to the extent allowable under State, Tribal, or local law;
(B) Requirements for construction site operators to implement appropriate erosion and sediment control
(ESC) best management practices;
(C) Requirements for construction site operators to control waste such as discarded building materials,
concrete truck washout, chemicals, litter, and sanitary waste at the construction site that may cause
adverse impacts to water quality;
(D)Procedures for site plan review which incorporate consideration of potential water quality impacts;
(E) Procedures for receipt and consideration of information submitted by the public, and
(F) Procedures for site inspection and enforcement of control measures.
Regulatory Guidance — 40 CFR 122.34(b)(4)(iii)
Examples of sanctions to ensure compliance include non -monetary penalties, fines, bonding requirements,
and/or permit denials for non-compliance. EPA recommends that procedures for site plan review include the
review of individual pre -construction site plans to ensure consistency with local (ESC) requirements.
Procedures for site inspections and enforcement of control measures could include steps to identify priority sites
for inspection and enforcement based on the nature of the construction activity, topography, and the
characteristics of soils and receiving water quality. You are encouraged to provide appropriate educational and
training measures for construction site operators. You may wish to require a stormwater pollution prevention
plan for construction sites within your jurisdiction that discharge into your system. See Sec. 122.44(s) (NPDES
permitting authorities' option to incorporate qualifying State, Tribal and local erosion and sediment control
programs into NPDES permits for stormwater discharges from construction sites). Also see Sec. 122.35(b) (The
NPDES permitting authority may recognize that another government entity, including the permitting authority,
may be responsible for implementing one or more of the minimum measures on your behalf).
5, Post -Construction Stormwater Management in New Development & Redevelopment
Minimum Requirements — 40 CFR 122.34(b)(5)(i)
You must develop, implement, and enforce a program to address stormwater runoff from new development and
redevelopment projects that disturb greater than or equal to one acre, including projects less than one acre that
are part of a larger common plan of development or sale, that discharge into your small MS4. Your program
must ensure that controls are in place that would prevent or minimize water quality impacts.
(ii) You must:
(A) Develop and implement strategies which include a combination of structural and/or non-structural best
management practices (BMPs) appropriate for your community;
(A) Use an ordinance or other regulatory mechanism to address post -construction runoff from new
development and redevelopment projects to the extent allowable under State, Tribal or local law;
(A) Ensure adequate long-term operation and maintenance of BMPs.
Regulatory Guidance — 40 CFR 122.34(b)(5)(iii)
If water quality impacts are considered from the beginning stages of a project, new development and potentially
redevelopment provide more opportunities for water quality protection. EPA recommends that the BMPs
chosen: be appropriate for the local community; minimize water quality impacts; and attempt to maintain pre -
development runoff conditions. In choosing appropriate BMPs, EPA encourages you to participate in locally -
based watershed planning efforts which attempt to involve a diverse group of stakeholders including interested
citizens.
When developing a program that is consistent with this measure's intent, EPA recommends that you adopt a
planning process that identifies the municipality's program goals (e.g., minimize water quality impacts resulting
from post -construction runoff from new development and redevelopment), implementation strategies (e.g.,
adopt a combination of structural and/or non-structural BMPs), operation and maintenance policies and
procedures, and enforcement procedures. In developing your program, you should consider assessing existing
ordinances, policies, programs and studies that address stormwater runoff quality. In addition to assessing these
existing documents and programs, you should provide opportunities to the public to participate in the
development of the program. Non-structural BMPs are preventative actions that involve management and source
controls such as: policies and ordinances that provide requirements and standards to direct growth to identified
areas, protect sensitive areas such as wetlands and riparian areas, maintain and/or increase open space (including
a dedicated funding source for open space acquisition), provide buffers along sensitive water bodies, minimize
impervious surfaces, and minimize disturbance of soils and vegetation; policies or ordinances that encourage
infill development in higher density urban areas, and areas with existing infrastructure; education programs for
developers and the public about project designs that minimize water quality impacts; and measures such as
minimization of percent impervious area after development and minimization of directly connected impervious
areas. Structural BMPs include: storage practices such as wet ponds and extended -detention outlet structures;
filtration practices such as grassed swales, sand filters and filter strips; and infiltration practices such as
infiltration basins and infiltration trenches. EPA recommends that you ensure the appropriate implementation of
the structural BMPs by considering some or all of the following: pre -construction review of BMP designs;
inspections during construction to verify BMPs are built as designed; post -construction inspection and
maintenance of BMPs; and penalty provisions for the noncompliance with design, construction or operation and
maintenance. Stormwater technologies are constantly being improved, and EPA recommends that your
requirements be responsive to these changes, developments or improvements in control technologies.
6. Pollution Prevention/Good Housekeeping for Municipal Operations
Minimum Requirements — 40 CFR 122.34(b)(6)(i)
You must develop and implement an operation and maintenance program that includes a training component
and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations. Using training
materials that are available from EPA, your state, Tribe, or other organizations, your program must include
employee training to prevent and reduce stormwater pollution from activities such as park and open space
maintenance, fleet and building maintenance, new construction and land disturbances, and stormwater system
maintenance.
Regulatory Guidance — 40 CFR 122.34(b)(6)(ii)
EPA recommends that, at a minimum, you consider the following in developing your program: maintenance
activities, maintenance schedules, and long-term inspection procedures for structural and nonstructural
stormwater controls to reduce floatables and other pollutants discharged from your separate storm sewers;
controls for reducing or eliminating the discharge of pollutants from streets, roads, highways, municipal parking
lots, maintenance and storage yards, fleet or maintenance shops with outdoor storage areas, salt/sand storage
locations and snow disposal areas operated by you, and waste transfer stations; procedures for properly
disposing of waste removed from the separate storm sewers and areas listed above (such as dredge spoil,
accumulated sediments, floatables, and other debris); and ways to ensure that new flood management projects
assess the impacts on water quality and examine existing projects for incorporating additional water quality
protection devices or practices. Operation and maintenance should be an integral component of all stormwater
management programs. This measure is intended to improve the efficiency of these programs and require new
programs where necessary. Properly developed and implemented operation and maintenance programs reduce
the risk of water quality problems.
APPENDIX II.
ABBREVIATIONS*:
BAT Best Available Technology Economically MEP Maximum Extent Practicable
Achievable (applies to non -conventional and toxic MS4 Municipal Separate Storm Sewer System
pollutants)
BCT Best Conventional Pollutant Control
Technology (applies to conventional pollutants)
BMP Best Management Practice
BPJ Best Professional Judgment
BPT Best Practicable Control Technology Currently
Available (generally applies to conventional
pollutants and some metals)
CFR Code of Federal. Regulations
CGP Construction General Permit
COD Chemical Oxygen Demand
CSO Combined Sewer Overflow
CWA Clean Water Act (formerly referred to as the
Federal Water Pollution Control Act or Federal
Water Pollution Control Act Amendments of 1972)
CZARA Coastal Zone Act Reauthorization
Amendments
DO Dissolved Oxygen
DMR Discharge Monitoring Report
ELG Effluent Limitations Guidelines
EPA Environmental Protection Agency
FR Federal Register
MSGP Multi Sector General Permit
NOI Notice of Intent
NOT Notice of Termination
NOV Notice of Violation
NPDES National Pollutant Discharge Elimination
System
NPS Non -point Source
O&M Operation and Maintenance
OW Office of Water
OWM Office of Wastewater Management
PA Permitting Authority
POTW Publicly Owned Treatment Works
SIC Standard Industrial Classification
SWPPP Stormwater Pollution Prevention Plan
TMDL Total Maximum Daily Load
TSS Total Suspended Solids
UA Urbanized Area
DEFINITIONS*:
Authorized Representative: For a municipality, State, Federal, or other public agency: (a) By either a
principal executive officer or ranking elected official. For purposes of this section, a principal executive officer
of a Federal Agency includes (i) the chief executive officer of the Agency, or (ii) a senior executive officer
having responsibility for the overall operations of a principal geographic unit of the Agency (e.g., Regional
Administrators of EPA).
(b) All reports required by permits, and or other information requested by the Director shall be signed by a
person described in paragraph (a) of this section, or by a duly authorized representative of that person.
Best Available Treatment(BAT)Best Control Technology (BCT): A level of technology based on the very
best (state of the art) control and treatment measures that have been developed or are capable of being
developed and that are economically achievable within the appropriate industrial category.
Best Management Practices (BMPs): Activities or structural improvements that help reduce the quantity and
improve the quality of stormwater runoff. BMPs include treatment requirements, operating procedures, and
practices to control site runoff, spillage or leaks, sludge or waste disposal, or drainage from raw material
storage.
Category (xi) facilities: Specific facilities classified as light industry with equipment or materials exposed to
stormwater.
Clean Water Act (Water Quality Act): (formerly the Federal Water Pollution Control Act or Federal Water
Pollution Control Act Amendments of 1972). Public law 92-500; 33 U.S.C. 1251 et seq.; legislation which
provides statutory authority for the NPDES program. Also know as the Federal Water Pollution Control Act.
Conveyance: The process of water moving from one place to another.
Detention Facility: An above or below ground facility, such as a pond or tank, that temporarily stores
stormwater runoff and subsequently releases it at a slower rate than it is collected by the drainage facility
system. There is little or no infiltration of stored stormwater.
Discharge: The volume of water (and suspended sediment if surface water) that passes a given location within a
given period of time.
Erosion: When land is diminished or worn away due to wind, water, or glacial ice. Often the eroded debris (silt
or sediment) becomes a pollutant via stormwater runoff. Erosion occurs naturally but can be intensified by land
clearing activities such as farming, development, road -building, and timber harvesting.
Excavation: The process of removing earth, stone, or other materials from land.
General Permit. A permit issued under the NPDES program to cover a certain class or category of stormwater
discharges. These permits reduce the administrative burden of permitting stormwater discharges.
Grading: The cutting and/or filling of the land surface to a desired slope or elevation.
Illicit Connection: Any discharge to a municipal separate storm sewer that is not composed entirely of
stormwater and is not authorized by an NPDES permit, with some exceptions (e.g., discharges due to fire
fighting activities).
Interconnected: See Physically Interconnected
Industrial Activity: Any activity which is directly related to manufacturing, processing or raw materials storage
areas at an industrial plant.
Large Municipal Separate Storm Sewer System (MS4): An MS4 located in an incorporated place or county
with a population of 250,000 or more, as determined by
Light Manufacturing Facilities: Described under Category (xi) of the definition of "stormwater discharges
associated with industrial activity" [CFR 122 26(b)(14)(i-ix and xi)]. Under the Phase I NPDES Stormwater
Program, these facilities were eligible for exemption from stormwater permitting requirements if certain areas
and activities were not exposed to stormwater. As a result of the Phase H Final Rule, these facilities must now
certify to a condition of no exposure.
Low Impact Development: The integration of site ecological and environmental goal and requirements into all
phases of urban planning and design from the individual residential lot level to the entire watershed. Hydrologic
functions of storage, infiltration, and ground water recharge, as well as the volume and frequency of discharges
are maintained through the use of integrated and distributed micro -scale stormwater retention and detention
areas, reduction of impervious surfaces, and the lengthening of flow paths and runoff time. Other strategies
include the preservation/protection of environmentally sensitive site features such as riparian buffers, wetlands,
steep slopes, valuable (mature) trees, flood plains, woodland and highly permeable soils.
Maximum Extent Practicable (MEP): A standard for water quality that applies to all MS4 operators regulated
under the NPDES Stormwater Program. Since no precise definition of MEP exists, it allows for maximum
flexibility on the part of MS4 operators as they develop and implement their programs.
Medium Municipal Separate Storm Sewer System (MS4): MS4 located in an incorporated place or county
with a population of 100,000 or more but less than 250,000, as determined by the latest U.S. Census.
Municipal Separate Storm Sewer System (MS4): A publicly -owned conveyance or system of conveyances
that discharges to waters of the U.S. and is designed or used for collecting or conveying stormwater, is not a
combined sewer, and is not part of a publicly -owned treatment works (POTW).
Multi -Sector General Permit (MSGP): An NPDES permit that regulates stormwater discharges from eleven
categories of industrial activities.
New Development: Land disturbing activities, including Class IV - general forest practices that are conversions
from timber land to other uses; structural development, including construction or installation of a building or
other structure; creation of impervious surfaces; and subdivision, short subdivision and binding site plans, as
defined and applied in Chapter 58.17 RCW. Projects meeting the definition of redevelopment shall not be
considered new development.
No exposure: All industrial materials or activities are protected by a storm resistant shelter to prevent exposure
to rain, snow, snowmelt, and/or runoff. Industrial materials or activities include, but are not limited to, material
handling equipment or activities, industrial machinery, raw materials, intermediate products, by-products, final
products, or waste products. Material handling activities include the storage, loading and unloading,
transportation, or conveyance of any raw material, intermediate product, final product or waste product.
Non -authorized States: any State that does not have the authority to regulate the NPDES Stormwater Program.
Non -point Source (NPS) Pollutants: Pollutants from many diffuse sources. NPS pollution is caused by rainfall
or snowmelt moving over and through the ground. As the runoff moves, it picks up and carries away natural and
human -made pollutants, finally depositing them into lakes, rivers, wetlands, coastal waters, and even our
underground sources of drinking water.
Notice of Intent (NOI): An application to notify the permitting authority of a facility's intention to be covered
by a general permit; exempts a facility from having to submit an individual or group application.
NPDES: "National Pollutant Discharge Elimination System" the name of the surface water quality program
authorized by Congress as part of the 1987 Clean Water Act. This is EPA program to control the discharge of
pollutants to waters of the United States (see 40 CFR 122.2).
O&M Expenditures: The operating and maintenance costs associated with the continual workings of a project.
Outfall: The point where wastewater or drainage discharges from a sewer pipe, ditch, or other conveyance to a
receiving body of water.
Permitting Authority (PA): The NPDES-authorized state agency or EPA regional office that administers the
NPDES Stormwater Program. PAs issue permits, provide compliance assistance, and inspect and enforce the
program.
Physically interconnected MS4: This means that one MS4 is connected to a second MS4 in such a way that it
allows for direct discharges into the second system.
Point Source Pollutant: Pollutants from a single, identifiable source such as a factory or refinery.
Pollutant Loading: The total quantity of pollutants in stormwater runoff.
Qualifying local program: A local, State or Tribal municipal stormwater management program that imposes,
at a minimum, the relevant requirements of one or more of the minimum control measures includes in
122.34(b).
Redevelopment: On a site that is already substantially developed (i.e., has more than 35% or more of existing
impervious surface coverage), the creation or addition of impervious surfaces; the expansion of a building
footprint or addition or replacement of a structure; structural development including construction, installation or
expansion of a building or other structure; replacement of impervious surface that is not part of a routine
maintenance activity; and land disturbing activities.
Regional: An action (here, for stormwater management purposes) that involves more than one discrete property.
Regional Detention Facility: A stormwater quantity control structure designed to correct the existing surface
water runoff problems of a basin or subbasin. The area downstream has been previously identified as having
existing or predicted significant and regional flooding and/or erosion problems. This term is also used when a
detention facility is sited to detain stormwater runoff from a number of new developments or areas within a
catchment
Regulated MS4: Any MS4 covered by the NPDES Stormwater Program (regulated small, medium, or large
MS4s).
Retention: The process of collecting and holding surface and stonnwater runoff with no surface outflow.
Retention/detention facility (R/D): A type of drainage facility designed either to hold water for a considerable
length of time and then release it by evaporation, plant transpiration, and/or infiltration into the ground; or to
hold surface and stormwater runoff for a sort period of time and then release it to the surface and stormwater
management system.
Retrofit: The modification of stormwater management systems through the construction and/or enhancement of
wet ponds, wetland plantings, or other BMPs designed to improve water quality
Runoff: Drainage or flood discharge that leaves an area as surface flow or as pipeline flow. Has reached a
channel or pipeline by either surface or sub -surface routes.
Sanitary Sewer: A system of underground pipes that carries sanitary waste or process wastewater to a treatment
plant.
Sediment: Soil, sand, and minerals washed from land into water, usually after rain. Sediment can destroy fish -
nesting areas, clog animal habitats, and cloud waters so that sunlight does not reach aquatic plants.
Sheet flow: The portion of precipitation that moves initially as overland flow in very shallow depths before
eventually reaching a stream channel.
Site Plan: A graphical representation of a layout of buildings and facilities on a parcel of land.
Site Runoff: Any drainage or flood discharge that is released from a specified area.
Small Municipal Separate Storm Sewer System (MS4): Any MS4 that is not regulated under Phase I of the
NIPDES Stormwater Program and Federally -owned MS4s.
Stakeholder: An entity that holds a special interest in an issue or program -- such as the stormwater program -
since it is or may be affected by it.
Standard Industrial Classification (SIC) Code: A four digit number which is used to identify various types of
industries.
Storm Drain: A slotted opening leading to an underground pipe or an open ditch for carrying surface runoff.
Stormwater: Precipitation that accumulates in natural and/or constructed storage and stormwater systems
during and immediately following a storm event.
Stormwater Management: Functions associated with planning, designing, constructing, maintaining,
financing, and regulating the facilities (both constructed and natural) that collect, store, control, and/or convey
stormwater.
Stormwater Pollution Prevention Plan (SWPPP): A plan to describe a process whereby a facility thoroughly
evaluates potential pollutant sources at a site and selects and implements appropriate measures designed to
prevent or control the discharge of pollutants in stormwater runoff.
Surface Water: Water that remains on the surface of the ground, including rivers, lakes, reservoirs, streams,
wetlands, impoundments, seas, estuaries, etc.
Total Maximum Daily Load (TMDL): The maximum amount of pollutants which can released into a water
body without adversely affecting the water quality.
Tool Box: A term to describe the activities and materials that EPA plans to perform/produce to facilitate
implementation of the stormwater program in an effective and cost-efficient manner. The eight components
include: 1) fact sheets; 2) guidance documents; 3) menu of BMPs; 4) compliance assistance; 5) information
clearing house; 6) training and outreach efforts; 7) technical research; and 8) support for demonstration projects.
Treatment BMP: A BMP that is intended to remove pollutants form stormwater. A few examples of treatment
BMPs are detention ponds, oil/water separators, biofiltration swales, and constructed wetlands.
Uncontrolled Sanitary Landfill: a landfill or open dump, whether in operation or closed, that does not meet
the requirements for run-on or runoff controls established pursuant to subtitle D of the Solid Waste Disposal
Act.
Urbanized Area (UA): A Bureau of the Census determination of a central place (or places) and the adjacent
densely settled surrounding territory that together have a minimum residential population of 50,000 people and a
minimum average density of 1,000 people/square mile. This is a simplified definition of a UA; the full
definition is very complex.
Urban Growth Areas means those areas designated by a county pursuant to RCW 36.70A.110.
Urban Runoff: Stormwater from urban areas, which tends to contain heavy concentrations of pollutants from
urban activities.
Watershed: That geographical area which drains to a specified point on a water course, usually a confluence of
streams or rivers (also known as drainage area, catchment, or river basin).
Wet Weather Flows: Water entering storm drains during rainstorms/wet weather events.
*The following references were used in these sections:
• Stormwater Phase II Compliance Assistance Guide; United States Environmental Protection Agency, Office of
Water; March 2000; Publication # EPA 833-R-00-002.
• 40 Code of Federal Regulations, part 122.22, (3); United States Environmental Protection Agency.
• Stormwater Management Manual for Western Washington; Washington State Department of Ecology; August 2001;
Publication # 99-11 through 99-13.
• Low Impact Development in Puget Sound; Innovative Stormwater Management Practices, a conference sponsored by
the Puget Sound Water Quality Action Team and King County Department of Natural Resources through a Water
Works Grant.
• Low Impact Development Design Strategies, An Integrated Design Approach; Prince Georges County, Maryland,
Department of Environmental Resources; June 1999.
11193
CITY OF MEDINA
Office of the City Manager
MAYOR AND CITY COUNCIL
FROM: INTERIM CITY MANAGER MIKE CALDWELL
RE:
City Hall Remodel
ACTIVITY REPORT
August 7, 2008
The open house meeting process created a good forum to receive input of various options and create a
vehicle for the public to submit ideas and suggestions for solving long term space needs. I thank all
Council members for their support in preparing for and staffing the open house sessions.
Finance Software
One bid was thrown out because of price and the other two software company's gave the committee
demonstrations at City Hall. Both demos were well received but the formatting and ease of use of the
Vision Software better meets the City's needs. The Vision report generator is excellent and should
allow the staff to provide improved financial reporting. The bid contract and summary of
implementation plan is in this agenda packet under OB4.
Bellevue Fire Service Contract
Bellevue has notified the City of an error in their calculation of the 2008 base service fee. The base fee
increase requested is $13,974 which amounts to a total increase from 2007 to 2008 of 5.73%. The base
fee increase projected for 2009 is $38,703 or a total increase of 6.31%. The 2009 LEOFF 1 portion of
the fee formula has been reduced by $2,728 thereby creating a total increase of 5.7% or $35,975. I
will be attending a meeting in Bellevue Aug 11 and should have more information to give the Council
at the Council meeting.
Flag Pole
The City has been issued a building permit for the flag pole project and final inspection is in process.
Medina Staff
It has been a pleasure to work with the Medina staff and they have continued to step up to the
increased work load requested to prepare for and staff the many extra meetings and Medina Days
celebration activities.
FAA
BF<
City of
Bellevue qo�
`41
July 31, 2008
Post Office Box 90012 • Bellevue, Washington • 98009 9012
City of Medina
Mike Caldwell, Interim City Manager
501 Evergreen Point Road
Medina, WA 98039
Dear Mr. Caldwell:
In accordance with our contract for fire department services, this letter is to notify you of
the 2009 Fire Protection Services Fee for the City of Medina.
First, I want to inform you that during the process of calculating the Fire Service Fees for
2009, we discovered that we had made a mathematical error in the calculations for your
2008 fees. The Fire Department revenues were overstated by $658,037. This can been
seen in the fee calculation you received last year; total revenues from Exhibit A
Attachment 6, do not match total revenues on Exhibit A Attachment 1. The error went
unnoticed by everyone until now and resulted in the City of Bellevue under charging all
Fire Service Customers. The additional amount for the City of Medina would have been
$13,974. Attached is a corrected copy of the 2008 Fire Service Fee calculation and
summary explaining the financial impact of the error in greater detail.
The past practice in dealing with errors in the fee calculation has been to work with the
Fire Service Customers to develop a plan to correct the error. Proposed resolutions to
the current error include, 1) revising the final contract billing for 2008 to recover the
additional amount owed; 2) billing for the additional amount owed for 2008 in 2009; or 3)
spreading the additional amount owed over the next two to three years. We will be
contacting you to discuss these options.
For current calculation, we have utilized the corrected 2008 fee calculation as the basis
for the 2009 Fee packet. As you are aware, the annual service fee formula is based
upon a "Population Factor' and the "Total Fire Service Cost". As stated in the contract,
the "Annual Service Fee" for each jurisdiction is equal to the previous year service fee
plus the current budget increase (decrease) times the Population Factor, plus the current
LEOFF I Payment. For the 2009 fee calculation, the increase in the Fire Service Cost is
$1,836,929. Based upon the increase, your Population Factor of 2.1069 percent and
plus your current LEOFF I payment, your total 2009 fee will be $667,309, or a 5.70%
percent increase over your corrected 2008 fee.
The specific calculation for your jurisdiction is as follows:
Corrected 2008 Fee
Total Fire Svc Cost Increase
2009 LEOFF I Fee
2009 Total Service Fee
X
Population Factor
$1,836,929 x 2.1069%
$613, 074
=
$15, 532
$667, 309
$38,703
"The Bellevue Fire Department exists to assist the public in the protection of life and property by minimizing the impact offire,
medical emergencies, and potential disasters or uncontrolled events that affect the community and environment."
Bellevue Fire Department • 450 110th Ave NE • Bellevue, Washington 98004
Phone: [425] 452-6892 ^ Fax: [425] 452-5287
Page 2
As of June 30, 2008, the Fire Department's budget increased by $2,826,383, or 9.01 %
over the previous year. This increase is due to: 1) Firefighter wage increases for 2007
and 2008, approved as part of a three-year labor agreement (2007-2009) by the
Bellevue City Council in July 2007. Due to the timing of the approval of the union labor
agreement, your 2008 service fee did not include a portion of the 2007 salary increase
awarded to union members in the new contract; 2) On July 1, 2007, the Department
began staffing an Aid Car South of 1-90, twelve hours per day. Beginning January 1,
2008, the Department began staffing this unit full-time (24 hours/day, 7 days per week);
and 3) the addition of eight firefighter FTEs effective July 1, 2008, to separate the Light
Force currently at Station 7 into separate Engine and Ladder companies. This change
increases daily staffing by two fixed -post positions and increases the number of
emergency response units available by one unit. (Page 4: Exhibit A — Attachment 1,
Section 1, Total Fire Department Budget).
In 2008, Fire Department budgeted revenue increased by $1,143,242, or 12.35%. This
increase is primarily attributed to an increase in Emergency Medical Service (EMS)
Basic Life Support revenue received from the King County EMS Levy and increased
Advance Life Support revenue received from the EMS levy to support the paramedic
program. (Page 4: Exhibit A — Attachment 1, Section 2, Fire Department Budgeted
Revenue).
The Fire Department's share of Support Services costs increased by $156,018 or
4.87%. This increase is primarily due to inflationary increases in Information Technology
fees for maintenance and replacement. (Page 4: Exhibit A — Attachment 1, Section 3,
Non -Fire Department Budget).
There was no change to the "Annual CIP Allocation" for the 2009 service fee. The 2006
service fee included a'true-up' calculation of the average annual Fire Department CIP
actual expenditures for service fee years 2002 through 2005. For service years 2006
through 2009, the average annual CIP charge including the 'true -up' will be $977,172.
(Exhibit D — pages 1, 2 & 3).
The Bellevue Fire Department's share of Net Dispatch costs for 2007 decreased by
$38,218 or 7.02%. This is based on the "Net Dispatch Cost' calculation provided in the
current interlocal agreement between the City of Bellevue and our Fire Service Contract
customers. Per this calculation, our net Dispatch Costs have decreased by $164,000
over the last three years. This decrease is due in part to expenditure controls
implemented by the Bellevue Eastside Communications Center as the City prepares to
move to the new regional communications agency, NORCOM in July 2009. The
Bellevue Fire Department's Dispatch Fees under NORCOM are anticipated to rise
substantially. An amendment to the existing interlocal amendment will need to be
processed prior to the calculation of 2010 Fire Service Contract Fees to accommodate
the change in our dispatch services. (Page 8: Exhibit A — Attachment 5).
In April 2006, the City of Bellevue Finance Department completed an actuarial study on
the LEOFF I Retiree Medical Reserve Fund. This study discovered that the LEOFF I
liability had grown significantly due to higher than previously projected health costs. Due
to the substantial increase, the City of Bellevue revised its financial policy that called for
fully funding the liability and reduced annual contributions accordingly.
Page 3
In our meeting last year with our contract service customers, we discussed the need to
amend the Fire Protection Services Agreement with our contract customers to reflect this
change in financial policy. The change to the Fire Protection Services Agreement would
allow Bellevue and contract customers to fund their outstanding LEOFF I liabilities over a
longer period of time. With this funding level, it is projected that sufficient funds would
be available to pay for benefits through 2021. After 2021, the projected benefit costs are
expected to decrease due to the declining LEOFF I retiree population and should be a
much lower percentage of our annual budgets. After 2021, Bellevue and the contract
cities would have to pay for LEOFF I health costs as they are incurred, the method
currently used by most other LEOFF I municipalities.
The change in the calculation for your annual LEOFF I fee has been incorporated into
the calculation of your Fire Service Fee since 2007 but an official amendment to the
intedocal agreement has not been processed. It is our hope we can process the needed
amendments to our existing interlocal agreement for the change in our dispatch services
and the change in the calculation of the annual fee for LEOFF I by the end of this year.
We will be scheduling a time to meet with you or your representative to discuss the
material, and answer any questions you may have regarding the 2009 fee packet. In the
interim, if you or your staff has questions and/or concerns, please contact me at (425)
452-6895 or Stacie Marlyn, Fire Department Fiscal Manager, at (425) 452-7670.
Sincerely,
Mario H. Trevifl ,
Fire Chief
Attachments
cc: Steve Sarkozy, City Manager
Diane Carlson, Regional Issues Manager
Jan Hawn, Finance Director
Stacie Martyn, Fire Department Fiscal Manager
Carla Beauclair, Assistant Budget Manager
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116
2008 Fire Service Contract Fee Correction
Issue: An error was made in calculating the Fire Service Contract
Fees for 2008. Fire Department revenues were over stated by
$658,037. This can be seen in the fee calculation you received last year,
total revenues on Exhibit A Attachment 6, do not match total 2008 revenues
on Exhibit A Attachment 1. This resulted in under charging the contract
customers by $80,883 in 2008.
Proposed 1) Revise the final contract billing for 2008 to recover the additional
Resolution amount owed.
Options: 2) Billing for the additional amount owed for 2008 in 2009.
3) Spreading the additional amount owed over the next two to three years.
2008 Fee Calculation
Additional
Amount
Original
Corrected
Owed
Beaux Arts
57,739.
59,207
1,468
Clyde Hill
580,718
594,029
13,311
Hunts Point
103,346
105,620
2,274
Medina
599,100
613,074
13,974
Yarrow Point
198,093
202,712
4,619
Newcastle
1,295,024
1,340,261
45,237
Total
2,834,020
2,914,903
80,883
% Increases
Original
Corrected
Difference
Beaux Arts
3.59%
6.13%
2.54%
Clyde Hill
3.02%
5.31 %
2.29%
Hunts Point
2.80%
4.99%
2.20%
Medina
3.04%
5.37%
2.33%
Yarrow Point
3.08%
5.41 %
2.33%
Newcastle
5.07%
8.71 %
3.64%
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ITEM CM-1B
MEDINA POLICE DEPARTMENT
MONTHLY SUMMARY
DULY, 2008
Police Chief Jeffrey Chen
FELONY CRIMES
Burglary 2008-002268
8200 block of NE 26th Street
07/02/08
E-lert #08-14
On Wednesday July 2nd, a Medina officer responded to a report of a burglary that had
occurred sometime between 1:55PM and 6:30PM in the 8200 block of NE 26th Street.
While the homeowner was away, the suspect(s) pried open a side door and entered the
home. Once inside, the suspect(s) removed electronics, medications, credit cards, and a
large amount of jewelry. The total amount of loss is unknown at this time. Although the
home is equipped with a security system, it was not set at the time of the burglary.
Medina Detectives are working jointly with other entities on this investigation.
Vehicle Prowl 2008-002403
600 block of Evergreen Point Rd
07/13/08
E-lert #08-13
On Sunday July 13th between 4:15PM and 5:45PM, two vehicles parked in the gravel
parking area just north of Medina City Hall were prowled while the owners were visiting
Medina Beach Park. The suspect accessed both vehicles by breaking the passenger side
window. Once inside, the suspect removed a bag with contents valued at approximately
$100.00 from the first vehicle and a purse, cash, and electronics valued at approximately
$400.00 from the second vehicle. On Monday July 141h at approximately 7:05AM, a
Medina Officer contacted a suspicious subject in the 7600 block of O erlake Drive West
who matched the description of the previous day's vehicle prowling suspect. Upon
contact, the officer discovered the subject had two outstanding felony warrants for his
arrest. A search of the subject revealed drug paraphernalia and vehicle prowling/burglary
tools. The subject was booked into King County Jail. Total estimated loss: $500.00
Burglary (Attempt) 2008-002488 07/21/08
7700 block of NE 24th St
Victim reported when she returned from vacation from 07/02/08 at 4:00 pm to 07/12/08
at 9:00 pm, she noticed the window screen on the back of the house had been pried on.
No other windows or doors were tampered with and no entry made into the home.
Vehicle Prowl 2008-002566 07/26/08
8000 block of 16th St (Overlake Golf & Country Club)
Medina officer responded to a report a vehicle prowl in the parking lot of the golf course.
The vehicle was locked and it was entered through a driver's side window. An Apple 1-
phone and a wallet were taken from the vehicle. Total estimated loss: $678.
ITEM CM-1B
MISDEMEANOR CRIMES
No significant misdemeanor crimes occurred during the month of July.
MISCELIANEO US
Trespass 2008-0002576 07/12/08
8800 block of Overlake Drive W
A Medina officer responded to a report of a possible trespass situation. The homeowner
stated while she and her family were out of town, two friends of her son's came onto the
property several times without permission. Both individuals were contacted by the
Medina officer and advised the owner did not welcome a future return visit.
• SEARCH WARRANT/PENDING BURGLARY INVESTIGATION - The Medina Police
Department is in the midst of a very large and complicated
burglary investigation which occurred in Medina during the past
30 days. A substantial lead in the case has lead to the physical
arrest of a subject. The investigation continues.
• "TEDDY BEAR BIRTHDAY" - An eight -year old Hunts Point girl made
a very selfless gesture by requesting guests to her birthday
party bring a teddy bear to contribute to the Medina Police
rather than receive birthday presents. All 18 teddy bears are in
the patrol cars available to any child in a traumatic incident.
• "BLUE ANGELS PRACTICE FOR SEA FAIR" - Another year where Medina
Beach was packed with residents and visitors to take in views of
the aerial show of the Blue Angels for Sea Fair. We estimated
nearly 3000 visitors to our beach over the 4 day period of the
fly overs.
• LIFEGUARD PROGRAM - During the month of July, over 18 swimmers
participated in Lake Lessons and Guard -Start, so the City of
Medina received over $300 in revenue. Due to several swimmers
observing the Guard -Start classes and expressed interest, a third
session is scheduled in August. There has been an average of 60
adults and children attending "Movies at the Beach", which has
been a great opportunity for children and their families to enjoy
the Beach in the evening. The new sound system and professional
popcorn maker is a great enhancement to the program. On July 24,
one of the Lifeguards "saved" a 6-year old boy, who was
struggling in the water when the lifejacket he was wearing came
loose. A `bullying' disturbance occurred at Medina Beach
involving ten high school students and six 10-12 year old boys.
One of the younger boys being bullied brought it to the
Lifeguard's attention and in turn Medina Officers responded and
advised the high school students to comply with Beach rules and
there was no further incident. In July, the Lifeguard kayak was
taken without permission and Medina officer advised the boys to
IMPITISF-1
return the kayak. The Lifeguards were directed to better secure
equipment stored outside to prevent further incident. During
July all the Lifeguards participated in two in-service training
sessions to enhance their skills in CPR, active drowning and
exercised the emergency action plan. Medina's Head Lifeguard
is one of few in the state certified as a Waterfront Lifeguard
Instructor and he certified two neighboring lifeguards as a
cooperative effort with other agencies in loaning emergency
rescue equipment for our in-service training.
• EASTSIDE DOMESTIC VIOLENCE PROGRAM (EDVP) - Chief Chen has been
named as a Board of Director to the Eastside Domestic Violence
Program. EDVP's mission is to end domestic violence by changing
individual, institutional and societal beliefs, attitudes and
behaviors that perpetuate it. To achieve this, EDVP works with
the community to PROVIDE services in East and North King County
to people, primarily women and children, who have experienced
physical, emotional or sexual abuse; and PREVENT domestic
violence through advocacy, education and support.
ITEM CM-1B
HUNTS POINT
MONTHLY SUMMARY
JULY, 2008
FELONY CRIMES
No significant felony incidents occurred during the month of July.
MISDEMEANOR CRIMES
Assault (DV) 2008-002426 07/16/08
3100 block of Hunts Point Road
Officers responded to a dispute between a couple, which had turned physical. One of the
subjects was taken into custody for assault and booked into jail.
• SEARCH WARRANT/PENDING BURGLARY INVESTIGATION - The Medina Police
Department is in the midst of a very large and complicated
burglary investigation which occurred in Medina during the past
30 days. A substantial lead in the case has lead to the physical
arrest of a subject. The investigation continues.
• "TEDDY BEAR BIRTHDAY" - An eight -year old Hunts Point girl made
a very selfless gesture by requesting guests to her birthday
party bring a teddy bear to contribute to the Medina Police
rather than receive birthday presents. All 18 teddy bears are in
the patrol cars available to any child in a traumatic incident.
• "BLUE ANGELS PRACTICE FOR SEA FAIR" - Another year where Medina
Beach was packed with residents and visitors to take in views of
the aerial show of the Blue Angels for Sea Fair. We estimated
nearly 3000 visitors to our beach over the 4 day period of the
fly overs.
• LIFEGUARD PROGRAM - During the month of July, over 18 swimmers
participated in Lake Lessons and Guard -Start, so the City of
Medina received over $300 in revenue. Due to several swimmers
observing the Guard -Start classes and expressed interest, a third
session is scheduled in August. There has been an average of 60
adults and children attending "Movies at the Beach", which has
been a great opportunity for children and their families to enjoy
the Beach in the evening. The new sound system and professional
ITEM CM-1 B
popcorn maker is a great enhancement to the program. On July 24,
one of the Lifeguards "saved" a 6-year old boy, who was
struggling in the water when the lifejacket he was wearing came
loose. A `bullying' disturbance occurred at Medina Beach
involving ten high school students and six 10-12 year old boys.
One of the younger boys being bullied brought it to the
Lifeguard's attention and in turn Medina Officers responded and
advised the high school students to comply with Beach rules and
there was no further incident. In July, the Lifeguard kayak was
taken without permission and Medina officer advised the boys to
return the kayak. The Lifeguards were directed to better secure
equipment stored outside to prevent further incident. During
July all the Lifeguards participated in two in-service training
sessions to enhance their skills in CPR, active drowning and
exercised the emergency action plan. Medina's Head Lifeguard
is one of few in the state certified as a Waterfront Lifeguard
Instructor and he certified two neighboring lifeguards as a
cooperative effort with other agencies in loaning emergency
rescue equipment for our in-service training.
• EASTSIDE DOMESTIC VIOLENCE PROGRAM (EDVP) - Chief Chen has been
named as a Board of Director to the Eastside Domestic Violence
Program. EDVP's mission is to end domestic violence by changing
individual, institutional and societal beliefs, attitudes and
behaviors that perpetuate it. To achieve this, EDVP works with
the community to PROVIDE services in East and North King County
to people, primarily women and children, who have experienced
physical, emotional or sexual abuse; and PREVENT domestic
violence through advocacy, education and support.
LI-
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Monthly Activity Report
City of Medina
2008
Felony Crimes
July
YTD YTD
Year End
2008
2008 2007
2007
Assault, Aggravated
0
0 0
0
Robbery
0
0 0
1
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
2
9 4
8
Drug Violations
0
6 5
7
Fraud (ID Theft)
0
9 4
11
Vehicle Prowl
2
6 5
13
Theft (over $250)
0
1 8
13
Malicious Mischief
0
0 0
0
Arson
0
0 0
0
Auto Theft (inc Recovery)
0
5 2
4
Poss Stolen Property
0
0 2
5
Other
0
0 1
1
TOTAL
4
36 31
63
Misdemeanor
July
YTD
YTD
Year End
Crimes
2048
2008
2007
2007
Assault, Simple
0
2
1
1
Malicious Mischief
0
4
6
7
Vehicle Prowl
0
9
4
25
Theft (Under $250)
0
4
10
12
Assault, Domestic Violence
0
3
2
3
Minor in Possession
1
4
16
21
Drug Violations
2
11
12
24
Poss Stolen Property
0
0
3
3
Total
3
37
54
93
Page 1
ITEM CM-1 B
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
qu
YEARLY ACTIVITY REPORT
City of Medina
2008
Felony Crimes
Jan
Feb
Mar
Apr
May Jun Jul Aug Sept Oct Nov Dec
Total'
Assault, Aggravated
0
0
0
0
0 0 0
0
Robbery
0
0
0
0
0 0 0
0
Sexual Assault/Rape
0
0
0
0
0 0 0
0
Burglary (inc Attempt)
0
4
1
0
1 1 2
9
Drug Violations
3
1
0
0
2 0 0
6
Fraud (ID Theft)
0
6
0
1
0 2 0
9
Vehicle Prowl
0
2
0
0
1 1 2
6
Theft (over $250)
0
0
0
0
0 1 0
1
Malicious Mischief
0
0
0
0
0 0 0
0
Arson
0
0
0
0
0 0 0
0
Auto/Boat Theft
2
0
2
1
0 0 0
5
Poss Stolen Property
0
0
0
0
0 0 0
0
Other
0
0
0
0
0 0 0
0
TOTAL
5
13
3
2<
4 5 4 0 0 0 0 0
36
Misdeameanor
Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug Sept Oct Nov Dec Total
Assault, Simple
0
0
1
0
0
1
0
2
Malicious Mischief
0
0
1
1
0
2
0
4
Vehicle Prowl
1
3
0
2
3
0
0
9
Theft (Under $250)
0
2
0
1
1
0
0
4
Assault,Domestic Vio
0
0
0
0
2
1
0
3
Minor in Possession
1
0
0
1
0
1
1
4
Drug Violations
0
1
2
3
2
1
2
11
Poss Stolen Property
0
0
0
0
0
0
0
0
Total
2
6
4
8
8
6
3
0 0 0 0 0 37
Page 2
ITEM CM-1 B
MEDINA POLICE DEPARTMENT
10 Jeffrey Chen, Chief of Police
Monthly Activity Report
City of Medina
2008
ACCIDENTS
2008
2008
2007
2007
Injury
0
0
0
2
Non -Injury
2
11
6
11
TOTAL
2
l 1
6
13
Traffic
July
YTD
YTD
Year End
CITATIONS
2008
2008
2007
2007
Driving Under Influence
8
48
41
68
*Other
6
100
103
179
Total
14,
148
144
247
Traffic
July
YTD
YTD
Year End
INFRACTIONS
2008
2008
2007
2007
Speeding
1
36
57
87
Parking
7
54
60
92
**Other
24
260
249
398
Total
32
350
366
577
July
YTD
YTD
Year End
CALLS FOR SERVICE
2008
2008
2007
2007
House Watch
33
226
250
427
False Alarms
32
157
192
313
Assists
54
315
357
629
Suspicious Circumstances
15
97
99
172
Property-Found/Lost
2
7
12
25
Animal Complaints
4
26
28
43
Missing Person
0
2
0
1
Warrant Arrests
11
59
58
114
***Other
1
8
14
22
Total
152
897
1010
1746
*DWLS; Fail to Transfer Title; No License
**Expired Tabs; No insurance; Fail to stop; Defective
Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Page 3
ITEM CM-1 B
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2008
Traffic
Accidents Jan
Feb
Mar Apr
May
Jun
Jul Aug Sep Oct Nov Dec
Total
Injury 0
0
0 0
0
0
0
0
Non -Injury 2
4
1 0
0
2
2
11
TOTAL 2
4
1 0
0
2
2 0 0 1 0 0 0
11
Traffic
Citations Jan
Feb
Mar Apr
May
Jun
Jul Aug Sep Oct Nov Dec
Total
Driving Under Influence 11
8
8 6
5
2
8
48
Other 23
13
20 13
16
9
6
100
Total 34
21 `
28 19
21
11
14 0 0 0 0 0
148
Traffic
Infractions
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug Sep Oct
Nov Dec
Total
Speeding
12
5
1
12
5
0
1
36
Parking
7
12
1
10
12
5
7
54
Other
57
44
28
43
38
26
24
260
Total
76
61
30
65
55
31
32
0
0 0
0 0
350
Warnings
Jan;
Feb
Mar Apr
May
Jun
Jul
Aug
Sep .Oct
Nov Dec
Total
Total
114
117
97
122
99
83
89
721
Calls for Service
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep Oct
Nov Dec
Total
House Watch
30
52
42
33
23
13
33
226
False Alarms
16
11
24
16
26
32
32
157
Assists
46
41
37
33
47
57
54
315
Suspicious Circumstances
7
20
21
14
12
8
15
97
Property-Found/Lost
2
0
0
0
0
3
2
7
Animal Complaints
3
3
3
5
1
7
4
26
Missing Person
1
0
0
1
0
0
0
2
Warrant Arrests
8
11
9
7
7
6
11
59
Other
0
2
0
2
2
1
1
8
Total
113
140
136
111
118
127
152
0 `
0 0
0 0
897
Page 4
ITEM CM-1 B
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
tts Point Monthly Activity Report
,,�,�__.� Town of Hunts Point
2008
Felony Crimes
July
YTD
YTD
Year End
2008
2008
2007
2007
Burglary
0"
0
0
0
Forgery (Identity Theft)
0
1
0
1
Vehicle Prowl
0
0
0
0
Theft (over $250)
0
1
1
1
Possession Stolen Prop
0
0
2
2
Drug Violation
0
0
1
1
Auto/Boat Theft
0
0
1
2
TOTAL
0
2
5
7
Misceameanor
July
YTD
YTD
Year End
Crimes
2008
2008
2007
2007
Assault, Simple
0
0
1
1
Malicious Mischief
0
0
1
1
Vehicle Prowl
0
0
0
1
Theft (Under $250)
0
0
0
0
Possession Stolen Prop
0
1
1
1
Domestic Violence
1
1
I
1
Minor in Possession
0
0
0
1
Drug Violations
0
2
11
15
Total
1
4
15
21
Page 5
ITEM CM-1 B
MEDINA POLICE DEPARTMENT
Ton Of Jeffrey Chen, Chief of Police
untS pot Yearly Activity Report
_J Town of Hunts Point
2008
Felony Crimes
Jan
Feb
Mar Apr
_
May
Jun Jul Aug
Sept Oct Nov Dec Total';
Burglary
0
0
0_
0
0
0
0
0
Forgery (Identity)
0
0
1
0
0
0
0
1
Vehicle Prowl
0
0
0
0
0
0
0
0
Theft (over $250)
0
0
0
1
0
0
0
1
Poss Stolen Prop
0
0
0
0
0
0
0
0
Drug Violation
0
0
0
0
0
0
0
0
Auto/Boat Theft
0
0
0
0
0
0
0
0
TOTAL
0
0
1
1
0
0
0 0
0 0 0 0 2
Misdeameanor
Assault, Simple
0
0
0
0
0 y
0
0
0
Malicious Mischief
0
0
0
0
0
0
0
0
Vehicle Prowl
0
0
0
0
0
0
0
0
Theft (Under $250)
0
0
0
0
0
0
0
0
Poss Stolen Prop
0
0
0
1
0
0
0
1
Domestic Violence
0
0
0
0
0
0
1
1
Minor in Possession
0
0
0
0
0
0
0
0
Drug Violations
0
0
0
0
2
0
0
2
Total
0
0
0
1
2
0
1 0 0 0 0 0'
4
Page 6
ITEM CM-1 B
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
Hants Point Monthly Activity Report
Hunts Point
2008
Traffic '
July
YTD
YTD
Year End
CITATIONS
2008
2008
2007
2007
Driving Under Influence
2
10
11
16
Accidents
0
1
0
2
*Other
8
38
37
58
Total
10
49
48
76
Traffic '
July
YTD
YTD
Year End
INFRACTIONS
2008
2008
2007
2007
Speeding
0
0
0
3
Parking
0
3
8
12
**Other
15
155
185
310
Total
15
158
193
325
July
YTD
YTD
Year End
WARNINGS
2008
2008
2007
2007
Total
19
117
135
240
July
YTD
YTD
Year End
CALLS FOR. SERVICE
2008
2008
2007
2007
House Watch
6
20
22
31
False Alarms
9
49
46
77
Assists
9
31
35
63
Suspicious Circumstances
2
16
19
39
Property-Lost/Found
0
2
1
2
Animal Complaints
0
4
5
6
Warrant Arrests
0
10
11
16
***Other
o
2
2
4
Total
26
134
141
238
*DWLS; Fail to Transfer Title;No
License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Verbal Domestic; Harassment; Civil
Dispute;Trespass
Page 7
ITEM CM-1 B
MEDINA POLICE DEPARTMENT
Town of � Jeffrey Chen, Chief of Police
Hunts Point YEARLY ACTIVITY REPORT
,�<.� HUNTS POINT
2008
Traffic
Citations
Jan
Feb''
Mar
Apr
May
Jun
Jul Aug Sep OctNov Dec
Total
Driving Under Influence
1
0
4
0
2
1
2
10
Accidents
0
0
0
1
0
0
0
1
Other
4
4
5
6
5
6
8
38
Total
5,;
4
9
7
7
7
10 0 0 0 0 0
49
Traffic
Infractions
Jan
Feb
Mar
Apr
May
` Jun
` Jul Aug Sep Oct Nov Dec
Total
Speeding
0
0
0
0
0
0
0
0
Parking
1
0
0
1
0
1
0
3
Other
14
10
12
51
37
16
15
155
Total'
15
10'
12
52
37
17
15 0 0 0 0 0
158
Calls for Service
Jan
Feb
Mar
Apr
May
Jun
Jul Aug Sep Oct Nov Dec
Total
House Watch
1
2
5
3
2
1
6
20
False Alarms
8
4
3
8
7
10
9
49
Assists
2
5
4
2
4
5
9
31
Suspicious Circumstances
3
1
5
3
0
2
2
16
Property-Lost/Found
0
0
0
0
2
0
0
2
Animal Complaints
1
0
0
1
1
1
0
4
Warrant Arrests
0
1
0
7
0
2
0
10
Other
1
0
1
0
0
0
0
2
Total
16
13
18 '
24
16
21
26 0 0 0 0 0
134
*15HOV
Page 8
ITEM CM-1 C
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) www.medinaawaxi
MEMORANDUM
DATE: August 11, 2008
TO: Mayor and City Council
FROM: Robert J. Grumbach, AICP, Director of Development Services
RE: Monthly Development Services Department Report
Planning Commission Meeting Recap: The planning commission held a public
hearing on the proposed lot coverage on undersized lot code amendment. Public
testimony was received and a recommendation has been forwarded to the city council.
The planning commission discussed the original grade and fences issue and continued
the discussion to the August 26 regular meeting with a request for more information
from staff. The discussion item on building height measured on sloping lots was moved
to the August 26 agenda.
Hearing Examiner Decisions: The hearing examiner held hearings for the following
items:
A permit to trim trees in the public right-of-way between 101 and 111 84th Avenue
N.E. and public right-of-way in front of 8723 Overlake Drive West. The record was
left open to allow for re -noticing and public comments until August 7.
2. A variance request to allow for a 6-inch increase in roof height to allow for repairs at
8401 N.E. 7th Street. The hearing examiner issued a decision approving the
request.
3. A shoreline substantial development permit to extend a pier, install a boat lift, and
replace a bulkhead at 122 Overlake Drive East. The record was left open for
additional information and a decision is expected by August 8.
4. A shoreline substantial development permit to extend a pier and construct covered
moorage. The hearing examiner issued a decision approving the pier extension
without the covered moorage (the applicant voluntarily withdrew the covered
moorage at the neighbor's request prior to the hearing).
ITEM CM-1C
Land Use Administrative Decisions:
• Short plat application 2008-01 was approved and recorded to divide two lots into
three at 2432 Evergreen Point Road.
Land Use Decisions Year to Date:
Type of Decision 2008 YTD
Variances/ Minor Deviations 8
SEPA 5
Conditional Uses/ Special Uses 4
Shoreline Substantial Developments 1
Lot Line Adjustments 1
Short Subdivisions 1
Site Plan Reviews 1
Wireless Facilities 0
Land Use Applications Received in July:
Case Number Description of Permit Location
AV-1183 Minor Deviation 8455 Ridge Road
Building Permits Issued in March: See Attached
Other Items of Interest:
• A final certificate of occupancy was issued for the Medina Green Store on July 31,
2008.
2
I I GM VIri- I
Permit Report
June, 2008
2008 2007
Current Current 2008 2007
Month Month I YTD YTD Difference
Construction Value
New Construction
$0
$0
$11,883,010
$14,275,500
($2,392,490)
Permit Renewals
N/A
$243,178
$94,050
$4,476,242
($4,382,192)
Addition / Alteration
$100,000
$180,000
$3,130,923
$3,011,456
$119,467
Accessory Structure
$783,500
$51,452
$1,697,600
$279,052
$1,418,548
Repair/ Replace
$650,000
$1,678
$986,186
$9,134
$977,052
Fence/Wall
$6,000
$44,901
$545,026
$157,901
$387,125
Mechanical
$70,000
$50,000
$409,000
$565,500
($156,500)
Fire Sprinkler
$8,783
$42,167
$224,455
$181,474
$42,981
Wireless Comm Facility
$0
$0
$0
$0
$0
TOTAL VALUE
1 $1,618,283
$613, 776
970,2501
$22,956.259
$3,986,009
Permits Issued
New Construction
0
0
8
12
(4)
Permit Renewals
1
2
5
10
(5)
Addition / Alteration
2
3
23
18
5
Accessory Structure
7
2
12
15
(3)
Fence/Wall
1
4
14
13
1
Demolition
0
1
5
13
(8)
Grading/Drainage
4
0
15
14
1
Tree Mitigation
3
0
9
15
(6)
Mechanical
6
4
44
60
(16)
Fire Sprinkler
1
5
18
14
4
Reroof
0
3
12
12
0
Repair / Replace
2
1
9
4
5
Right -of -Way Use
11
8
53
64
(11)
Construction Mitigation
0
1
11
12
1
TOTAL PERMITS
38
34
238
276
38
Inspections
Building
80
163
575
798
Construction Mitigation
2
2
34
14
Grading/Drainage
35
29
304
150
Tree Mitigation
11
4
60
23
Right -of -Way
3
8
117
44
TOTAL INSPECTIONS
131
1 206
1 1,090
1,029
1 61
(223)
20
154
37
73
ITEM CM-1D
PUBLIC WORKS
CITY OF MEDINA
1000 80TH Ave NE, Medina, WA 98039
(425) 233-6439 www.medina-wa.gov
MEMORANDUM
DATE: August 5, 2008
TO: City Council, City Manager
FROM: Joe Willis Sr., Director of Public Works
RE: July 2008 Public Works Activity Report
The design for the replacement of the wood stairs and improvements to
Viewpoint Park was completed and presented to the Park Board. The Board
was pleased with the design and agreed that the park needs to be
upgraded. The design includes a new 16 foot wide concrete stairway, wider
access pathway, new water service, and drainage system (see attached).
The project is presently in the permit stages and will be advertised for bids
this month.
2. The Public Works Crew focused on park maintenance and roadside
vegetation management in July. The roadside brusher has been trimming
back vegetation along the sides of the roadway on NE 32dn, NE 24th 841h
Ave NE and Overlake Drive.
The Crew completed repairs on irrigation systems, maintained the park
restrooms, weeded the roadside planters on NE 241h and NE 8th Streets,
and continue to mow the parks.
"Windsong" sculpture by Dudley Carter has been delivered to the shop and
it is being reinstalled in Medina Park in time for Medina Days celebration.
The Blue Angels fly over during Seattle Sea -Fair continues to draw a large
crowd. I understand that over 2,300 people attended Medina Beach Park to
view the events over Saturday and Sunday. Garbage dumpsters were full,
but only minor items were left on the grounds. Hat off to the visitors for
being courteous and picking up after themselves.
3. The new emergency generator for City Hall should finally be completed this
month. A continuous fence enclosure is being planed around the propane
tanks and the generator with lattice and plantings to screen the area after
the installation is completed.
4. The Medina Beach Park new pier and revetment project is complete, except
for touch up painting on the pier structure, restoration of the viewpoint
stairway bottom tread, and minor landscape work. Upon final completion,
the project will be brought to the Council for final acceptance.
ITEM CM-1D
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Viewpoint Park Improvements
ITEM CM-1 D
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TREAD SHAPE DETAIL
Viewpoint Park Concrete Stairway