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HomeMy WebLinkAbout08-11-2008 - Supplemental MaterialsCity of Medina City Hall Facilities Input Tally As of August 11, 2008 4:55pm Source Date Citizen (s) Level 1 Opinion Count Council input Adam Miles Beach Park Council input Anonymous Beach Park Council input Bolin Brian Beach Park Council input Boyd Pat Beach Park Council input Carlson Jeanne Beach Park Council input Edmonds Wilma Beach Park Council input Gerlitz Connie Beach Park Council input Johnson Bill and Kathleen Beach Park Council input Latimer Beach Park Council input Leggett Randi and Jim Beach Park Council input Meyer Don Beach Park Council input Nienaber Mike Beach Park Email Odermat Mary Beach Park Council input Pember Charles Beach Park Council input Pember Maryann Beach Park Council input Santi Ron Beach Park Council input Schubring; Beach Park Council input Smythies Christopher Beach Park Council input Twoknutes@aol.com Beach Park Beach Park fount27% Highlighted selections indicate a questionable categorization Page 1 of 3. City of Medina City Hall Facilities Input Tally As of August 11, 2008 4:55pm Source Date Citizen (s) Level 1 Opinion Count Council input Dietrich Art No expansion Council input Bady Laura No expansion Council input Maffei John No expansion Council input Paulman Henry No expansion No expansion Count 6% Highlighted selections indicate a questionable categorization Page 2 of 3. „ City of Medina City Hall Facilities Input Tally As of August 11, 2008 4:55pm Source Date Citizen (s) Level 1 Opinion Count Council input Anonymous Somewhere else Council input Anonymous Somewhere else Council input Anonymous Somewhere else Public comments 07/28/08 Beardsley Corinne Somewhere else Council input Bethke John Somewhere else Council input Birkeland Family Somewhere else Council input Cossano Peggy Somewhere else Email Dickmann Gabriele Somewhere else Council input Dicharry Doug Somewhere else Council input Dykes Trent Somewhere else Council input Edelhertz Kristen Somewhere else Council input Edelhertz Paul Somewhere else Council input Eschbach Bud Somewhere else Council input Eschbach Nona Somewhere else Public comments 05/12/08 Estrada Colleen Somewhere else Council input Ewart Wesley Somewhere else Email Goodnow Roberta Somewhere else Council input Greer Michelle Somewhere else Council input Grieve Robson Somewhere else Council input Gulrajani Jennifer Somewhere else Email Hannah Scott and Lynn Somewhere else Council input Hazim Family Somewhere else Council input Hilfinger Laila and John Somewhere else Council input Hill Danya Somewhere else Council input Holton Connie and Pete Somewhere else Council input Humphreys Cy Somewhere else Council input Koelemay Kay Somewhere else Public comments 05/12/08 Lipke Daniel Somewhere else Council input Lundquist Deke and Ann Somewhere else Public comments 07/28/08 McGee Tim Somewhere else Email Mucklestone Jeannie Somewhere else Council input Nunn Heija Somewhere else Public comments 07/28/08 Obrien Tim Somewhere else Council input Paisley Wendy Somewhere else Council input Pazooki Lisa Somewhere else Council input Pazooki Ramin Somewhere else Council input Piper Bob Somewhere else Council input Rohr Jan Somewhere else Email Sidel Georgi Somewhere else Email Sidell Judy Somewhere else Council input Stevenson Rich and Leila Somewhere else Council input Strecker Anne Somewhere else Council input Swanson Beth Somewhere else Email Weingaertner Bo Somewhere else Council input Weingaertner Laura Somewhere else Public comments 05/12/08 Witham Lynne Somewhere else Council input Wysong Henry Somewhere else somewhere, else Count pT 67% Grand Count PK 100% ra Population 2,950 .2�- 2,1116 Registered Voters 1,955 3.6% 14, (1 `gyp Highlighted selections indicate a questionable categorization Page 3 of 3. Page 1 of 1 City Hall Facility From: Mary Ortbal [mortbal@comcast.net] Sent: Monday, August 11, 2008 5:29 PM To: City Hall Facility Subject: City Hall/Community Center Medina City Hall, We would love to see our current Medina City Hall location as a neighborhood Community Center for all to enjoy. And have the 'offices", police, planning etc. moved to another location in Medina. The current location is the best waterfront in the city and would make a great place to have for the community, to rent for special occasions, and to be used for a place for kids and teens (maybe downstairs) to have a place to go. It could actually be a great money maker for the community! Thank you, Larry and Mary Ortbal 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Kristen Edelhertz [edelhertz@msn.com] Sent: Monday, August 11, 2008 4:53 PM To: 'Tim O'Brien'; Mark Nelson; Shawn Whitney; Bret Jordan; City Hall Facility; Mark Nelson; Shawn Whitney; Bret Jordan; City Hall Facility Cc: 'Doug Dicharry'; 'Doug Dicharry' Subject: RE: signatures for an alternative site for city hall / police station And I would say that all the emails that I've seen float across my desk, there are many more out there that agree with protecting the beach and looking at alternatives. Kristen Edelhertz h: 425.455.0240 c: 425.241.9093 From: Tim O'Brien[maiIto: tim@obrienrealestate.com] Sent: Monday, August 11, 2008 1:57 PM To: mnelson@medina-wa.gov; swhitney@medina-wa.gov; bjordan@medina-wa.gov; cityhallfacility@medina-wa.gov; mnelson@medina-wa.gov; swhitney@medina-wa.gov; bjordan@medina-wa.gov; cityhallfacility@medina-wa.gov Cc: 'Doug Dicharry'; 'Kristen Edelhertz'; 'Doug Dicharry'; 'Kristen Edelhertz' Subject: signatures for an alternative site for city hall / police station The night of the Concert in the Park I had placed a copy of the presentation I shared with the council at the previous open house. Other than a typo correction it was identical. The sole purpose was to gage if there was an interest in at least pursuing an alternative location to the current and proposed site for a new or updated City Hall. Unfortunately I was unable to attend the open house due to guests we had from out of state so there was no 'sales pitch' or 'directions' provided, just people that were interested stopping by and taking the time to read it. In the interest of facts it appears the signatures gathered indicates 83% of the citizens interested want an alternative site researched! (Hope you are smiling at the facts comment!) If I can answer any questions I will be glad to discuss this in greater detail. I do have a question about the city hall facts regarding an alternative location. I believe the cost was set at 6 million or more and a need for 1.5 acres of land. My question is; What is the physical description (other than not very attractive) of the Clyde Hill City Hall and Police Station; square footage, land minus the fire station and how are they handling their staff and citizen needs? Comparable size city and needs would lead me to believe that we should draw some comparisons between the two cities and see if there are possible solutions. Noting too, that they are in a residential area as well as having a fire station. Thank you again for your time and the process of having the citizens share their ideas. Tim O'Brien Coldwel/ Banker Bain 150 Bellevue Way SE Direct: 206.817.2454 Fax: 425.455.9659 www.OBrienReaIEstate.com 8/11/2008 Page 1 of 1 City Hall Facility From: Shawn Whitney [swhitney@seanet.com] Sent: Monday, August 11, 2008 4:47 PM To: City Hall Facility Subject: FW: City Hall Facilities Study For the record From: M07171@aol.com [rnailto:M07171@aol.com] Sent: Monday, August 11, 2008 2:06 PM To: swhitney@seanet.com Subject: Re: City Hall Facilities Study Hi Shawn, You deserve immense praise for all of the effort you've contributed to the subject topic. Most of all, thank you, for your continuing communication with our citizens in the hope of gathering more insight as to citizen desires. It would be a disservice to all Medina citizens to allow a vocal minority to prevail in this highly important decision -- I do hope you receive a significant number of responses from citizens among those less inclined to speak out. My preference is for an addition to the north of the current City Hall building. If done architecturally correct, within days of completion, few will remember any change has occurred. That portion of the park is not currently used by beach goers, but an addition might provide enhancements that will benefit park users. The need for additional interior space at our City Hall is obvious, as indicated by observation, study, and analysis. It is a red herring to suggest that more space invites retention of additional employees. As always, the City Council retains the power to approve or disapprove increase of staff. Increased space for staff will foster efficiency and productivity, as well as boost morale. Let's show some respect for our dedicated staff by improving working conditions in our highly affluent city. Let's provide space for private meetings among our citizens, staff and consultants, rather than having multiple conferences occur simultaneously in the council chambers. Let's create space for the basic needs of the MPD. The parking situation should not render the addition option inappropriate. Consider the limited parking at city halls in neighboring cities. Consider the lack of ANY parking at the Yarrow Point Dock Park, as well as the limited parking at Clyde Beach Park and Meydenbauer Beach Park. Let's look at the extent of right-of-way along Evergreen Point Road, opposite the existing parking stalls at City Hall, that might be added for additional parking. Most importantly, please guide the Council into a firm decision on facilities without further delay. Good judgment, based on fact, and common sense must prevail! All the best, MO Looking for a car that's sporty, fun and fits in your budget? Read reviews on AOL Autos. 8/11/2008 Page 1 of 1 City Hall Facility From: Holtonzoo@aol.com Sent: Monday, August 11, 2008 4:37 PM To: City Hall Facility Cc: Shawn W 1 Subject: Expansion of City Hall We would like to see the expansion of City Hall at some other location on City owned land or on new purchased land. Connie and Pete Holton Looking for a car that's sporty, fun and fits in your budget? Read reviews on AOL Autos. 8/ 11/2008 Page 1 of 1 City Hall Facility From: Laura [laurabolin@msn.com] Sent: Monday, August 11, 2008 4:00 PM To: City Hall Facility Subject: City Hall Expansion -Input Good Afternoon City Council Members - First, I would like to thank you for actively seeking input from the community on the City Hall expansion. After reviewing the options presented at the Medina Days Concert I would like to offer the following input. 1. Above all, I strongly encourage the city to preserve our exiting waterfront with no further expansion. The original space was designed to be a ferry terminal and has since become a central community space for generations of Medina residents as well as our City Hall. Presently, my family uses the park regularly and has seen the park full of guests — including the space that the City proposes to use for a north side expansion. I oppose any expansion to this space. 2. The 520 expansion project will certainly create new usable space that can accommodate the City's needs. In fact, many other spaces should be considered ahead of using our limited waterfront space. (ie: available land for purchase, leased space in West Bellevue, shared space with other Points communities). 3. In the decision matrix developed by the City I believe the goal of keeping all City staff housed in the same building is over emphasized. Is it convenient to keep all city staff together? Yes. Is it absolutely necessary? No. It seems like this criteria is keeping the City from exploring many other smaller -scope alternatives. All in all, I encourage the city to expand the scope of its analysis and consider all possible alternatives to waterfront development. Regards, Laura Bolin 2433 78th Ave NE Medina, WA 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Art Sidel [art@donsgroupattire.coml Sent: Monday, August 11, 2008 3:51 PM To: City Hall Facility Subject: City Hall Options My option would be for the city to move in some other location on City owned land or on new purchased land. Arthur Sidel 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Georgi Sidel [medinamom@comcast.net] Sent: Monday, August 11, 2008 3:49 PM To: City Hall Facility Subject: regarding city hall Both Art and I would like to see Shawn's idea happen and that is to purchase a home on 520 for city hall and the police department and use the current city hall for future reunions, parties, kid functions, meetings etc. The city can have a rental fee. I do not want to see more land taken away from the park and beach to add on to the hall. I think the use of space should be turned into a community building and used by community members who pay the high taxes of living here! Thanks so much!! Georgi and Art Sidel 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Kathryn Koelemay [kkoeeemay@msn.coml Sent: Monday, August 11, 2008 2:47 PM To: City Hall Facility Subject: Facility planning Honorable Council Members, I applaud the process through which you have gathered community input re: facility planning. The Open House and the information presented at Medina Days represents a valiant attempt to hear the opinions of your constituents. I am sorry that more of Medina's citizens have not taken advantage of this opportunity to have a say in an important and far-reaching decision. I have spoken to this issue at Council meetings as well as with a written statement sent earlier in the summer. After due consideration, please accept these additional comments: . The historical value of the current City Hall building should not be minimized and, if the final decision is to enlarge it, every effort should be made to preserve the original design. . I do not support using Medina Park for building any new structure, city hall or police facility. It would be a short- and long-term intrusion on a beautiful space. . City Council and other potentially large meetings should be held in the schools within our community to encourage wider participation. The current limited space for parking and for seating for public hearings may actually limit the desire to participate, particularly in inclimate weather. . Ideally, I would like to see a new city hall and police department built adjacent to the new 520 lid. We would not need a self-contained large piece of property to achieve this. It would have a park -like setting. Sufficient vehicle parking could be realized through creative and cooperative planning with WSDOT. This location would be more central within the community, closer to Hunts Point and to SR-520. Parking and use of the historic facility at Medina Beach would be returned to the community. We may never have the opportunity to move in this direction again. Thank you for the time you have invested in this process. You are restoring trust in "the government." Respectfully submitted, Kay Koelemay Dicharry 851 80th Ave NE 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Tim O'Brien [ti m@o brien real estate. com] Sent: Monday, August 11, 2008 1:57 PM To: Mark Nelson; Shawn Whitney; Bret Jordan; City Hall Facility Cc: 'Doug Dicharry'; 'Kristen Edelhertz' Subject: signatures for an alternative site for city hall / police station Attachments: City Hall Alternative signatures.pdf The night of the Concert in the Park I had placed a copy of the presentation I shared with the council at the previous open house. Other than a typo correction it was identical. The sole purpose was to gage if there was an interest in at least pursuing an alternative location to the current and proposed site for a new or updated City Hall. Unfortunately I was unable to attend the open house due to guests we had from out of state so there was no 'sales pitch' or `directions' provided, just people that were interested stopping by and taking the time to read it. In the interest of facts it appears the signatures gathered indicates 83% of the citizens interested want an alternative site researched! (Hope you are smiling at the facts comment!) If I can answer any questions I will be glad to discuss this in greater detail. I do have a question about the city hall facts regarding an alternative location. I believe the cost was set at 6 million or more and a need for 1.5 acres of land. My question is; What is the physical description (other than not very attractive) of the Clyde Hill City Hall and Police Station; square footage, land minus the fire station and how are they handling their staff and citizen needs? Comparable size city and needs would lead me to believe that we should draw some comparisons between the two cities and see if there are possible solutions. Noting too, that they are in a residential area as well as having a fire station. Thank you again for your time and the process of having the citizens share their ideas. Tim O'Brien Coldwell Banker Bain 150 Bellevue Way SE Direct: 206.817.2454 Fax: 425.455.9659 www.OBrienRealEstate.com 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Emer Dooley [emer@u.washington.edul Sent: Monday, August 11, 2008 1:20 PM To: City Hall Facility Subject: Town Hall expansion Council members I'd like to add my input on the suggested expansion of city hall. I'd especially like to request that we DO NOT expand in the current location. I totally understand the need to renovate the current building and fully support that effort, however waterfront is an extremely limited asset and it makes no sense to me to expand city hall at the current location. • The cost per square foot is exorbitant when land value is considered. • Reducing greenspace in one of the city's most popular parks is an irreversible step. • The solution is an already constrained solution. Space is limited and further expansion in this space would be difficult —thus making future plans contentious before we even start. Lots of interesting alternatives have been proposed and should be debated on their merits. Not all city staff need to work closely with each other and some could easily be off -site. Please don't take the park space away. Thanks Emer Dooley, 1449 Evergreen Point Road. 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Shuman Family [shuman.family@att.net] Sent: Monday, August 11, 2008 12:20 PM To: City Hall Facility Subject: Question on options for Medina City Hall Study Dear City Council, On the postcard sent out announcing the past open house there was a "note" stating that ideas about relocation of City Hall to another property was not being graphically presented until new property could be identified as realistic possible options. I'm not quite sure what this statement is saying. My questions are: Is the City Council saying that at this time there aren't any properties that can be identified as realistic possible options to relocate city hall to? Is the City Council in the process of researching properties that are realistic possible options to relocate city hall to? If the City Council decided it wanted to relocate city hall facilities would it make that decision prior to identifying property that was considered a realistic possible option? Am I correct is stating that the City Council does not believe at this point that the property near or on the reconstruction of the 520 bridge, lid or adjacent, is a realistic possible option to relocate city hall to? At what point in the process of making the decision to remodel and expand or repair & relocate city hall facilities would the City Council take further action if it hasn't already to identify the possible property options to relocate city hall to? Your response would be greatly appreciated, Sincerely, Donna Shuman 8/ 11 /2008 Page 1 of 1 City Hall Facility From: John Bethke [JBethke@SeattleMortgage.com] Sent: Monday, August 11, 2008 11:45 AM To: City Hall Facility Subject: The Expansion of City Hall Hello, Here are my thoughts on the expansion of City Hall. Medina beach is a beautiful and expensive piece of property that is really the jewel of our community. We should be trying to find ways to make it better and more expansive for our citizens rather then reducing its size for City Hall when there are better options. Expanding City Hall on that site is really a waste. Though we as citizens come to City Hall on occasion for meeting and such, we do that for business reasons and the fact that City Hall is on the water is immaterial. We could just as easy drive to downtown Bellevue for council meetings. The citizens come to Medina beach to enjoy it. I understand that City Hall needs more room. Please consider leasing space in Bellevue for this. We then can consider using some of our other land to build a new City Hall. I like the idea of building it across from St Thomas in the middle of the north side of Medina Park.. This spot is more centrally located, it already has parking and it would not directly impact any residents. That part of the park is not heavily used. Other options: o Down by the power lines behind Wells Medina. o The Site on the southwestern side of Medina Park where the power station is. I realize that there are always issues with any site. Leasing space now allows us to come up with a viable permanent option without reducing our best park. Thank you for your attention. John Bethke 8060 NE 81h St Medina, WA 98039 8/ 11 /2008 Page 1 of 1 City Hall Facility From: janieblee@aol.com Sent: Monday, August 11, 2008 11:36 AM To: City Hall Facility Subject: City Hall Expansion I am in favor of Option B to the extent that the expansion would not significantly impact the amount of property made available to citizens to enjoy Medina Beach and the surrounding park area. Janie Lee It's time to go back to school! Get the latest trends and gadgets that make the grade on AOL Shopping. 8/11/2008 Medina City Hall Page 1 of 1 City Hall Facility From: Danya Hill [danya@hillflp.coml Sent: Monday, August 11, 2008 11:16 AM To: City Hall Facility Subject: Medina City Hall To Whom It May Concern, I am writing to voice my opinion that any expansion of the current city hall building at Medina Beach would be a detriment to the residents of the city of Medina. I wholeheartedly oppose any expansion of the current building. If repairs must be made, I support those efforts, with the intent that the building would eventually revert back to a community center. I support the city's efforts to locate additional property to house city staff. I understand there is an option to purchase land north on Evergreen Point Road, where the 520 lid will be located. It would show great foresight if our city would purchase this land, and create city offices near this future park space. Please do not take away one inch of our waterfront park. I served on the park board about 8 years ago, when the city council ignored our plea to purchase the land directly north of the beach to expand our park. Please do not ignore the citizens on this current matter, and preserve park space for us now and for the future. Please find alternative space to adequately house and maintain the workings of our wonderful city. Thank you for considering my input. Danya Hill 8210 Overlake Drive West 8/ 11 /2008 City Hall repair/remodel Page 1 of 1 City Hall Facility From: Ally Svenson [ally@thesiennagroup.com] Sent: Monday, August 11, 2008 10:46 AM To: City Hall Facility Subject: City Hall repair/remodel My husband and I live down the street from Medina Beach park and we both grew up in Medina. We feel strongly that if the City Hall requires additional space, this expansion should take place at another location on City owned land, such as Medina dog park. Every single person we have spoken with agrees that our beach park should play a similar role to the beach parks in Laurelhurst and Mercer Island. These beach parks are wonderful gathering spaces for their communities and we would be very upset to see any of our valuable beach park space eaten up by an expanded City Hall building. The suggested or proposed options for structures at the Medina dog park make much more sense for our community. Please do not shrink down our one and only community beach park. It is our hope that our 4 children and their neighborhood friends will have the chance to enjoy this special place for years to come. Thank you, Ally and Scott Svenson 7735 Overlake Drive West Medina 98039 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Dave Bustamante [davbust58@comcast.net] Sent: Monday, August 11, 2008 10:27 AM To: City Hall Facility Subject: City Hall Facility expansion As a current resident of Medina, I am in favor of not expanding the current City Hall facility, however, I do feel that upgrades to make the building safe are prudent and I would fully support those upgrades. Thanks, David Bustamante 7632 NE 14th Street Medina, WA 98039 8/ 11 /2008 Page 1 of 2 City Hall Facility From: Shawn Whitney [swhitney@seanet.com] Sent: Monday, August 11, 2008 10:04 AM To: City Hall Facility Subject: FW: City Hall Facilities Study For the record From: FLAGG, SUSAN [mailto:SUSFLA@SAFECO.com] Sent: Monday, August 11, 2008 9:46 AM To: Shawn Whitney Subject: RE: City Hall Facilities Study Shawn, I saw the drawings. I have to split my vote - First - the city needs to make the current the building safe as it seems obvious this going to drag on and on. If we are to expand the facility - I thought the version that expanded to the south - where the council chamber/public meeting space sat alone was a good option. Susan Flagg From: Shawn Whitney [mailto:swhitney@seanet.com] Sent: Sunday, August 10, 2008 10:43 PM To: Shawn Whitney Subject: City Hall Facilities Study Hello Neighbors, On Monday, August 11th (tomorrow ) beginning at 6:30pm, the City Council will be discussing all the input that has been received to -date regarding the City Hall Repair/Remodel/Relocate situation. MOST of the input that has been received is included in the Meeting Agenda Packet (attached). Subsequent note: 1 cannot attach the file, it's too large this month. Please find it on the City Website (www. Medina. wa-gov) Click on the File Repository Box in the upper right hand corner, then click Published Agenda Packages in the left hand column, then click 2008 and then August 11, 2008 1 have also tallied comments received (if not written) during the Public Comment period of the last few council meetings. I have only 53 people on my tally sheet. That's only about 2% of the registered voters in Medina. I would like your opinion before the Council moves forward on this issue. Please consider submitting your input via email to City Hall before the meeting or coming down and making your opinion known during the Public Comments period. The Council has presented several different options for the public to consider. However, for myself, I 8/11/2008 Page 2 of 2 am still at a "higher level" of gathering. I am looking for the answer to this question first. What do the citizens of Medina prefer: A. No expansion of City Hail facilities? B. Expansion in the current location (Medina Beach)? C. Expansion in some other location on City owned land or on new purchased land? Once known, I will drill down into more detail. Your choice of Option A will tell me that you are willing to make the building safe, but don't favor any additional space. Your choice of Option B has several different variations but will tell me that you are willing to expand at that location in the park. Your choice of Option C also has "lots" of variation, but will tell me that you are not willing to use park space at that location for expansion and prefer to move all or part of the City operations. If you have not sent an email to City Hall, completed an input form at one of the open houses, or spoken at a meeting, your opinion is not yet counted. Debating and posting ideas on the Medina Matters blog does not count as official input. Please consider changing that situation. Here is the email address: cityhallfacility@medina-wa.gov PLEASE BE AWARE THAT EMAIL WITH CITY STAFF OR COUNCIL MEMBERS IS A PUBLIC RECORD AND IS SUBJECT TO DISCLOSURE UPON REQUEST. If you have already done so, thank you very much for participating. Please feel free to pass this email along to your Medina neighbors. If they would like to subscribe, have them send me an email. Shawn Whitney Please reply to: swhitney@medina-wa.gov Subscription Disclaimer. You are receiving this email if you were one of my campaign supporters during last summer's City Council race OR you are in my email address book (probably from various Medina Elementary lists) and I think you might be interested in a little information about the City of Medina from time to time. Of course, I fully understand the age of information overload, so i you would rather opt out, please don't hesitate. Just reply to this message with the words "opt out", "unsubscribe'; "get off my back', or anything that you deem appropriate and I will remove you from the list with no feelings hurt. 8/ 11 /2008 Page 1 of 1 City Hall Facility From: PPTJLT@aol.com Sent: Monday, August 11, 2008 9:50 AM To: City Hall Facility Subject: (no subject) I am in favor of Option A, remodeling the existing structure. Patti and John Thompson 840 80th ave ne medina, wa 98039 ************** Looking for a car that's sporty, fun and fits in your budget? Read reviews on AOL Autos. (http://autos.aol.com/cars-BMW-128-2008/expert-review?ncid=aolaut00050000000017 ) 8/11/2008 Page 1 of 2 City Hall Facility From: Allyson Jackson [abjack5@comcast.net] Sent: Monday, August 11, 2008 9:36 AM To: City Hall Facility Subject: Input for the City Council Dear Medina City Council Members: Thank you for providing an opportunity for residents in Medina to provide input for the City Hall facility. In terms of the options provided, our personal preferences are: • Could support a minor expansion of the existing facility that meets the space needs of the city employees (as identified by a professional study) and has minimal impact on the useable park space at Medina Beach. o The option which showed Southern expansion under the parking lot or the option that showed a single story Northern Expansion into a slope that is otherwise unusable by park patrons, seems reasonable. o Utilize a professional space planner for the remodel to maximize useable space in the building. Options such as moving the stairwell and bathrooms into a minor addition on the south side of the building, combined with a small single story expansion into the slope on the North side of the building, may provide the needed space without a major expansion and the associated costs. o Before deciding to expand, seriously consider the pros and cons and costs associated with moving the police station to an alternate location and using their space to meet the needs of the city employees. • Strongly oppose a major expansion at Medina Beach. • Strongly oppose a new Facility at Medina Park. • Support a preliminary cost analysis of a new City Hall at a different location (not Medina Park) ...... and converting the current facility to a community center (a historical landmark like the Winter's house over by the blueberry farm.) Overall cost and how this is paid for are definitely issues. In addition, overall character is important. We like the traditional small town character of our existing City Hall and feels it represents our city well. Please, we do not need a "mega -city hall" to go with all the "mega -houses that been built in Medina!! As much as we appreciate the opportunity to provide input, we feel the ultimate decision needs to be based on the following: • Professional determination of space needs recognizing the full time nature of some employees and the "drop -in" or "part time in the office, part time in the field" nature of other employees and consultants. • A careful consideration of "must haves"' and "nice to haves". • Professional space planning ..... so that space is efficiently utilized. • Consideration and evaluation of moving the police department • Minimal impact on current park space. • Overall budget. • Compare the cost of refurbishment and expansion to meet identified needs with a preliminary cost analysis of a new city hall at a new location. 8/ 11 /2008 Page 2 of 2 Again, thanks for the opportunity to provide input. Allyson and Brent Jackson 8/11/2008 Page 1 of 1 City Hall Facility From: Shawn Whitney [swhitney@seanet.com] Sent: Monday, August 11, 2008 9:25 AM To: City Hall Facility Subject: FW: City Hall Expansion From: Laila Hilfinger[mailto:lailahilfinger@comcast.net] Sent: Monday, August 11, 2008 8:48 AM To: swhitney@seanet.com Subject: City Hall Expansion Further to your e-mail, we oppose any expansion of City Hall at Medina Beach. The city should seek space elsewhere, if needed. Laila and John Hilfinger 8417 NE 10th St 8/11/2008 Page 1 of 1 City Hall Facility From: Judith Sidell [mendelsonb4@msn.com] Sent: Monday, August 11, 2008 8:50 AM To: City Hall Facility Subject: new facility Purchase new land/house/bldg. Do not build or expand on any currently owned park land. Judy Sidell 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Shawn Whitney [swhitney@seanet.com] Sent: Monday, August 11, 2008 8:48 AM To: City Hall Facility Subject: FW: City Hall Facilities Study From: Judith Sidell [mailto:mendelsonb4@msn.com] Sent: Monday, August 11, 2008 8:38 AM To: Shawn Whitney Subject: Re: City Hall Facilities Study C. Purchase new land/house near the bridge, near the gas station or busy area. Don't build on any currently owned park land. 8/11/2008 Page 1 of 1 City Hall Facility From: carl lombardi [carl@fieldhouse.net] Sent: Monday, August 11, 2008 8:28 AM To: City Hall Facility Subject: City Hall I believe we need to look at Medina Park. Building over the current parking lot should be considered. You could make the backside of the facility a dog wash or climbing wall, picnic tables, etc. It is a main arterial. Would not upset views of houses and would preserve the Beach Park facility for new uses. If in the exploration of this idea it is not acceptable for reasons that I am not aware of, then I would would do modifications to the existing structure. I do not believe moving to the north part of the city would be a good alternative. Carl Lombardi Jr. Resident 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Randi Leggett [rleggett@nwlink.com] Sent: Monday, August 11, 2008 8:03 AM To: City Hall Facility; Shawn Whitney Cc: jhleggett3@gmail.com Subject: City Hall Improvements Hi Shawn - Jim and I thought through the city hall proposals. We think that there do need to be improvements in the City Hall building. We think off site doesn't make sense. It would if the lid and the 520 expansion were coming sooner as that is a great place to put it but that is apparently too far off. We think the expansion at the beach option that just expands the box of the current building makes the most sense as it is less expensive although the covered parking one is probably more aesthetically pleasing. Minimal encroachment on the beach looks assured by any of the three options we saw at the Concert at the Park. However doing something with the poorly planned and ugly generators would be certainly a welcome step. That's our input. Randi and Jim Leggett 8/ 11 /2008 City hall facility Page 1 of 1 City Hall Facility From: Anne Brunell [anne_brunell@hotmail.com] Sent: Monday, August 11, 2008 7:53 AM To: City Hall Facility Cc: 'Brad Brunell' Subject: City hall facility My husband Brad and I are both feel strongly that the city hall facilities should not be expanded at their current location for the following reasons: I. Medina's only public beach is a precious resource for the community and it serves the greatest number of residents with the most impact as a beach and park. The City Hall doesn't have to be located on the waterfront, on one of the best piece of property in the region. While all citizens depend upon city hall and, at some point, will probably go there for one reason or another, few of us spend any significant time there. Dedicating one of our most valuable resources (the beach) to office space doesn't make sense. 2. As anyone who has remodeled before knows, the cost of expanding and updating the current facility could easily cost more than building new somewhere else — especially considering the additional environmental requirements related to building close to the water. Besides the cost, the final product will never be as efficient, well planned and functional as a newly constructed facility designed with the city hall in mind. I understand that there are a few other, logical choices for relocating the city hall, and that is what we would support. Thanks, Anne and Brad Brunell 8/11/2008 Page 1 of 1 City Hall Facility From: Shawn Whitney [swhitney@seanet.com] Sent: Monday, August 11, 2008 7:43 AM To: City Hall Facility Subject: FW: City Hall For the record From: Jeannie Mucklestone [mailto:mucklestone@msn.com] Sent: Monday, August 11, 2008 7:38 AM To: swhitney@seanet.com Subject: City Hall Hi, I would prefer option "C" moving to a new location and saving the beach. I believe my husband, Michael Kenny also feels the same way. Jeannie P. Mucklestone, PS. 615 Second Avenue Penthouse Suite 720 Seattle, Washington 98104 206.623.3343 www.mucklestone.com Notice: This communication (including any attachments) may contain privileged, confidential, or proprietary information intended only for the persons(s) named. If the reader of this message is not the intended recipient or the authorized representative of the intended recipient, you are hereby notified that any distribution, copying, or disclosure of this communication is strictly prohibited. Thank you. 8/11/2008 Page 1 of 1 City Hall Facility From: Shawn Whitney [swhitney@seanet.com] Sent: Monday, August 11, 2008 7:41 AM To: City Hall Facility Subject: FW: City Hall Facilities Study For the record. From: Roberta Goodnow [mai Ito: roberta@l i pkie.com] Sent: Monday, August 11, 2008 7:19 AM To: 'Shawn Whitney' Subject: RE: City Hall Facilities Study Hi Shawn, Thanks for your email below. I "vote" for "C"—Expansion in some other location on City owned land or on newly purchased land. I understand City Hall needs to be expanded due to space constraints but I believe that another location would be more suitable given the public beach and the need to have the police dept. closer to the center of Medina or near an arterial. Roberta Goodnow email: RobertaGoodnow@lipkie.com 8/11/2008 Page 1 of 1 City Hall Facility From: Doug Dicharry [ddic@msn.com] Sent: Monday, August 11, 2008 7:25 AM To: City Hall Facility Subject: City Hall Expansion Options First, I would like to thank City Council for initiating a process to engage the community as we move forward. It is clear that there are still some difficult decisions ahead, regardless of the final plan, but I appreciate the time and effort that has gone into this. Based on the additional information provided through the open houses, the only modification to my original comments would be the following: - A dedicated facility incorporated with the 520 expansion would be preferable for the long term IF there is firm community support. - Park space should be preserved. I absolutely oppose any construction in Medina Park, as this would require an extraordinary amount of park space and create additional traffic and safety issues. - If the choice is narrowed to expansion on the current site, impacts should be minimized, and the most cost-effective solution should be endorsed. Based on the additional information provided, I could support any of the options presented. The 32-foot expansion north appears to be the most economical and least disruptive. Doug Dicharry 851 80th AVE NE 8/11/2008 Page 1 of 1 City Hall Facility From: Roberta Goodnow [roberta@lipkie.com] Sent: Monday, August 11, 2008 7:19 AM To: City Hall Facility Subject: My "vote" for a new City Hall facility I "vote" expansion in some other location on City owned land or on newly purchased land. I understand City Hall needs to be expanded due to space constraints. I believe another location would be more suitable given the public beach and the need to have the police dept. closer to the center of Medina or near a major arterial. Roberta Goodnow email: RobertaGoodnow@lipkie.com 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Sondra Hazim [sondrahazim@comcast.net] Sent: Monday, August 11, 2008 12:09 AM To: City Hall Facility Subject: City Hall Facility - public comment Dear Honorable City Council members, We are a young family with three children, whom you will find at the Medina beach park nearly year-round for our family activities. The park is a truly unique place with it's amazing views and green grass play area and we sincerely hope that the city will find another police/city hall housing solution other than expanding the current building. The already small beach park cannot afford to lose any space. Your time and due diligence is greatly appreciated! Louis, Sondra, Easton, Sophia & Maddox Hazim 2637 77th Ave NE 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Jennifer Gufrajani Dennifergul@comcast.net] Sent: Sunday, August 10, 2008 10:59 PM To: City Hall Facility Subject: City Hall Relocation Hello! 1 have been a resident of Medina for thirty years; twenty while growing up here and now ten as an adult raising my family. I love our city and think our community is unique in so many ways with an amazing elementary school, several parks, a post office, a local store and an incredible public beach. Most of us who live here feel lucky we do and simply can't imagine living elsewhere. I realize that city hall needs to be repaired and/or remodeled and am in favor of the expansion but do not feel it's wise to take up beautiful and historic lake front property to do so. The beach is precious park space for our citizens and helps to create and maintain that sense of community we all appreciate. 1 would be terribly disappointed to lose more of it to a building when other options are available. Moving city hall to another location in Medina will be a decision we won't regret, whereas expanding it at the current location will be one that future generations will look back on and wonder "who was in charge?" and "why didn't the citizens speak up?" Please consider relocating city hall to a new location that won't take away from the shared beach we all enjoy. Thank you, Jennifer Gufrajani 3215 78th Place NE Medina, WA 98039 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Cy Humphreys [cyh3@comcast.net] Sent: Sunday, August 10, 2008 10:49 PM To: Shawn Whitney; City Hall Facility Subject: Medina City Hall Shawn: Thanks for your e-mail. I'm in favor of option C. Let's build an appropriate new space for the City offices on current City park land and convert the current location into a beach park. The sooner the better before the current City Hall falls down. Cy Humphreys 8/ 11 /2008 Page 1 of 1 City Hall Facility From: Laila Hilfinger [lailahilfinger@comcast.net] Sent: Thursday, August 07, 2008 6:10 PM To: City Hall Facility Subject: Expansion of City Hall We are writing to express our concern about the proposals to expand the city hall at Medina Beach. We are 13 year residents of Medina and have frequented Medina Beach for years; especially when our boys were young. In fact, one of the reasons we decided to buy a house in Medina was Medina Beach. The beach is such an important community asset and expanding the hall would detract from the traditional beach setting. The current hall blends in well and does not impose on the beach. It is a historic building that suits the character of Medina and the small town feel we are trying to retain. It seems we are having to fight harder and harder to retain our small town charm. We viewed the proposals for the expansion at the concert on Tuesday night and feel the best solution would be for the city to obtain space in another part of the community and leave the beach environment untouched and unchanged. Thank you, Laila and John Hilfinger 8417 NE loth St. 8/11/2008 Comment re city hall facility Page 1 of 1 City Hall Facility From: Dykes, Trent [Trent. Dykes@d lap iper. com] Sent: Thursday, August 07, 2008 5:20 PM To: City Hall Facility Subject: Comment re city hall facility To whom it may concern: am writing to express my views regarding the proposed expansion of the Medina city hall facility located at the beach park. Based upon what I have been able to read on the Medina website, heard from other members of the community and after visiting the booths set-up at the Medina days concert in the park, it is my opinion that the footprint of the existing structure should not be expanded to build -out the city hall structure. I am ok with repairing/updating the existing structure as needed; it is not a cost issue in my mind, rather it is the fact that any expansion would reduce the already limited open grounds of the beach park. If the city needs additional office space then it should lease the desired amount of space in Bellevue, Kirkland or otherwise. A lease would allow the city short- and long-term flexibility to adjust the amount of office space based on then -current demands and needs; conversely, expanding the beach park structure will have permanent implications despite whatever future demand (or lack thereof) the city has. There are a myriad of offices available for lease in the close proximity (and more space is added/built every month); however, there is very limited Medina beach real estate that is available for public use. The parks in our community are part of what makes Medina a terrific place to live and were a very significant contributing factor as to why we decided to move to Medina about a year ago. Any proposed action that reduces the open space of a Medina park should be carefully reviewed, with the overwhelming default to preserve grounds rather than eliminate them. You can lease office space, but you cannot lease a beach park like the one that presently exists. I am sure the city will make the right decision for the long-term preservation of Medina and its community and parks. Feel free to contact me with any questions. Regards, Trent Dykes 425.502.7811 Please consider the environment before printing this email The information contained in this email may be confidential and/or legally privileged. It has been sent for the sole use of the intended recipient(s). If the reader of this message is not an intended recipient, you are hereby notified that any unauthorized review, use, disclosure, dissemination, distribution, or copying of this communication, or any of its contents, is strictly prohibited. If you have received this communication in error, please contact the sender by reply email and destroy all copies of the original message. To contact our email administrator directly, send to postmaster@dlapiper.com Thank you. 8/ 11 /2008 Rachel Baker From: heija@heija.com Sent: Monday, August 11, 2008 3:21 PM To: Rachel Baker Subject: Fwd: City Hall Space Needs Hi Rachel, I emailed the attached message to the council and City Manager a little after lam this morning. I have yet to receive any response or acknowledgment which makes me worry that the ccmail address is perhaps not working. Please forward this to council members at the dais or in whatever means allows them to receive the questions ASAP. Thanks for your help! Heija -----Original Message ----- From: heija@heija.com [mailto:heija@heija.com] Sent: Monday, August 11, 2008 12:57 AM To: ccmail@medina-wa.gov, mcaldwell@medina-wa.gov, jchen@medina-wa.gov Subject: City Hall Space Needs Good Morning Council and City Manager, After reviewing the current (hard -to -find) agenda packet I would like to respectfully submit a few questions about your plans for proceeding with the City Hall space needs discussion; 1) Is it possible that the Council will take action or vote on any options at tomorrow's meeting? Would you consider this meeting an important one for interested community members to attend? 2) Will you be presenting any additional information or facts about permitting requirements, shoreline, title restrictions, landmark status, WSDOT info. etc? 3) I notice that the packet includes emails, feedback forms, minutes containing public comments as well as some emails forwarded by individual council members. Have all council members forwarded feedback and correspondence they may have received at their personal email addresses? What about emails received by any and all individual city staff members outside of the dedicated feedback email address or group council email? 4) Has the council as a whole reviewed the recommendation of the Park Board regarding the facility issue? Thank you for your time and willingness to hear the citizens on this issue as your decision will become a signicant and highly visible part of your service legacy. I am among the many citizens who appreciate the extra time you are devoting to this discussion with your attendance at community events. Thank you also for the wonderful support city, police and public works employees provided to make Medina Days a soggy success! Sincerely, Heija Nunn PO BOX 503 Medina, WA 98039 1 4001 S. Sunderland Drive Spokane Valley, WA 99206 Phone (509) 443-3858 Fax (88=�"23 6007 flu Website� tx , x . _ Email. 5. Annual Software Assurance Program Schedules; A. During the Warranty Period, the existing software support agreement already signed and agreed upon for the current year will cover support for the existing and new "Software" during the Warranty Period. "Developer" shall provide to "Licensee" any new, corrected or enhanced versions of the "Software" as created by "Developer". Such enhancement shall include all modifications to the "Software" which increase the speed, efficiency or ease of use of the "Software", or add additional capabilities or functionality to the "Software", but shall not include any customizations requested by "Licensee". Customizations will be quoted on a per -job basis at the rate of $125.00 per hour. B. After expiration of the Warranty Period, "Licensee" may continue to receive software maintenance and support under the "Software Assurance Program" provided by Vision Municipal Solutions, LLC. The current year will be pro -rated from the end of the Warranty Period to December 31 the first year. After the first year, "Licensee" may continue annual support and maintenance for a fee of biiled annually (January 1St thru December 31F). The "Software Assurance Program" will include telephone support and product updates and enhancements to include any standard reports added to the system. 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