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HomeMy WebLinkAbout10-13-2008 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS OCTOBER 13, 2008 6:00 PM MAYOR INTERIM CITY MANAGER MARK NELSON MIKE CALDWELL DEPUTY MAYOR CITY ATTORNEY JIM LAWRENCE WAYNE TANAKA COUNCIL MEMBERS CITY CLERK LUCIUS BIGLOW RACHEL BAKER DREW BLAZEY BRETJORDAN BOB RUDOLPH SHAWN WHITNEY CALL TO ORDER 6:00 PM ROLL CALL EXECUTIVE SESSION 6:00 PM ES-1: The City Council will meet in closed session, pursuant to RCW 42.30.110 (1)(g), for the purpose of labor negotiations. ES-2: The City Council will meet in closed session, pursuant to RCW 42.30.110(1)(g), to evaluate the qualifications of an applicant for public employment. PLEDGE OF ALLEGIANCE 6:30 PM APPROVAL OF MEETING AGENDA PUBLIC COMMENTS Persons wishing to address the City Council on agenda items (except public hearings) or non -agenda items related to City business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the City Manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS A. Mayor B. Council C. Staff AWARDS AND PRESENTATIONS P1: Vic Demetre, Park Board, Position 5 Vic Demetre was appointed by the City Council to serve in Position No. 5 and he served in this position from July 1, 2007 to August 20, 2008. Medina City Hall • 501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph .425-454-8490 fx • www.medina-wa.gov CONSENT AGENDA These items will be acted upon as a whole unless called upon by a Council Member. CA-1: Approval of September 8, 2008 City Council Regular Meeting Minutes CA-2: Approval of September 24, 2008 City Council Special Meeting Minutes CA-3: Approval of October 2, 2008 City Council Special Meeting Minutes CA-4: Approval of October 9, 2008 City Council Special Meeting Minutes CA-5: Approval of October 10, 2008 City Council Special Meeting Minutes CA-6: Approval of Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program CA-7: Formal Acceptance of the Medina Beach Park Shoreline Restoration Project COUNCIL COMMITTEE REPORT CCR-1: Approval of August 2008 Checks/Finance Officer's Report Claim Checks 74464 through 74543 in the amount of $144,158.89; and Payroll Check Numbers 24811 through 24880 in the amount of $180,353.72. OTHER BUSINESS OB-1: 2009 Preliminary Budget Recommendation: Preliminary budget meeting to discuss priorities. OB-2: Interlocal Agreement for Mutual Assistance Concerning the Services of a Building Official and a Building Inspector Recommendation: Recommend approval of interlocal agreement. COUNCIL INITIATIVES CIA: City Council Study Session Calendar REPORTS — CITY MANAGER CM-1: City Manager's Monthly Activity Report Recommendation: Receive and File. A. City Manager B. Police Department C. Development Services D. Public Works CM-2: Agenda Calendar ADJOURNMENT 9:30 PM Next meeting: Monday, November 10, 2008; 6:30 pm Medina City Council October 13, 2008 Page 2 of 2 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers September 8, 2008; 6:00 pm CALL TO ORDER ITEM CA-1 DRAFT The September 8, 2008, Regular Meeting of the Medina City Council was called to order by Mayor Nelson at 6:07 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Jim Lawrence, Mark Nelson, Bob Rudolph, and Shawn Whitney Council Members Absent: Bret Jordan (excused) City Staff Present: Mike Caldwell, Interim City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis, Director or Public Works; and Rachel Baker, City Clerk EXECUTIVE SESSION The City Council recessed into Executive Session at 6:00 pm for an estimated time of one - hour to review a confidential list of candidates for the position of city manager, pursuant to RCW 42.30.110 (1)(g), and for the purpose of labor negotiation discussions, pursuant to RCW 42.30.110 (1)(g). City Council Members Biglow, Blazey, Lawrence, Nelson, Rudolph, and Whitney; Dick Cushing, Waldron and Company; City Attorney; and Interim City Manager were present. Executive Session adjourned at 7:37 pm. No action was taken. Following a recess, the Regular Meeting was called to order at 7:49 pm. Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. APPROVAL OF AGENDA The City Hall site considerations topic was removed from the agenda and Council accepted the meeting agenda as modified at 7:51 pm. DRAFT PUBLIC COMMENT Mayor opened floor to public comment at 7:51 pm. Resident Henry Paulman spoke about police enforcement on SR-520. He said he received a copy of the police department's policy regarding pursuits, but didn't see that patrolling of SR-520 was included. Mr. Paulman suggested the council consider setting a policy regarding patrolling of SR-520, because there is a safety concern for Medina if SR-520 is being patrolled instead of the streets of Medina. Staff responded that SR-520 is in the city's jurisdiction and the police department is responsible for patrolling SR-520 out to the mid span. Mayor closed public comment period at 7:54 pm. REMARKS AND ANNOUNCEMENTS Mayor announced a community open house will be held for St. Thomas School on September 18, from 3:00 to 5:00 pm. Biglow requested a follow up be provided when a matter is raised at a meeting by a member of the public and the concern cannot be answered during the meeting. Mayor conveyed responses could be given during remarks and announcements, if not covered in staff reports. Chief Chen provided a verbal report to the Council regarding the concerns resident Dawson Yee raised during the August 11 meeting. Chief explained why Medina officers were unable to respond to the incident Mr. Yee reported to the dispatch center, and he described the department's goals and methods of policing. Following his report, the Chief answered questions from council members. Chen summarized an incident which occurred in Clyde Hill on September 7 and required a response from Medina. Chen stated for the record that crime rates have remained at a safe level or have decreased during the seven years he has been with the Medina police department, due in part to the great work of the officers in Medina. PRESENTATION Mayor introduced 481" legislative district representative Ross Hunter. Mr. Hunter presented a slideshow he obtained from the SR-520 tolling and implementation committee website, www.build520.org. The slides identified various tolling scenarios. Mr. Hunter spoke of construction date projections, funding requirements, traffic impacts, and tolling options. Mr. Hunter responded to questions from the council and audience. City Council Minutes September 8, 2008 Page 2 DRAFT CONSENT AGENDA MOTION WHITNEY AND SECOND RUDOLPH TO APPROVE AUGUST 11, 2008 CITY COUNCIL REGULAR MEETING MINUTES, AND A RESOLUTION ACCEPTING CLEARWIRE DONATION; MOTION CARRIED 4-2 (BLAZEY AND LAWRENCE OPPOSED AT 9:23 PM. MOTION WHITNEY AND SECOND LAWRENCE TO APPROVE ORDINANCE ADOPTING 2008 BUDGET AMENDMENT E; AND MOTION CARRIED 6-0 AT 9:23 PM. Approval of July 2008 Checks/Finance Officer's Report (9:23 pm) Whitney remarked the finance committee reviewed the general fund voucher checks, minus voided claim checks as listed in the agenda, and found no discrepancies, and recommended the checks and finance officer's report be approved as presented. Whitney stated the payroll checks were not reviewed by the committee. MOTION WHITNEY AND SECOND BIGLOW TO APPROVE THE SEPTEMBER 2008 CHECKS/FINANCE OFFICER'S REPORT: CLAIM CHECKS 74366 THROUGH 74387, 74389 THROUGH 74398, 74400 THROUGH 74463, IN THE AMOUNT OF $199,116.43; AND PAYROLL CHECK NUMBERS 24733 THROUGH 24810, IN THE AMOUNT OF $206,867.29 (CLAIM CHECKS 74388 AND 74399 WERE VOIDED). MOTION CARRIED 6-0 AT 9:31 PM. Biglow volunteered to join the finance committee. The committee is comprised of three council members: Biglow, Lawrence and Whitney. Whitney reported the finance committee met with Beth Mauch and Wendy Wang from the state auditor's office on September 4. She said the annual financial audit and accountability audit have concluded, and there were no findings or further issues to discuss. OTHER BUSINESS Tolling Policy Statement (9:32 pm) Council members discussed proposal and agreed to endorse Clyde Hill statement, and added the following additional points: tolling to end when bonds paid in full, equal tolls for all communities, no segment tolling, begin tolling when construction starts, and not use tolls for maintenance. City manager was directed to draft Medina's statement for presentation to Clyde Hill. Schedule Date for Special Meeting (9:46 pm) Council discussed item, but did not confirm a special meeting date. City manager expressed he would determine whether a special meeting would be necessary. City Council Minutes September 8, 2008 Page 3 DRAFT COUNCIL INITIATIVE 2008 Study Session Calendar (9:49 pm) Council postponed topic to the October regular meeting, since council member Jordan was absent. OTHER BUSINESS City Manager's Monthly Activity Report (9:49 pm) The police chief presented the police department report during announcements, the public works director answered questions pertaining to the public works report, and the city manager highlighted a staffing reassignment for human resources duties. Reports were received and filed. Agenda Calendar (9:53 pm) During Chief Chen's report, the council requested an October 13 agenda item pertaining to the consolidation of the Clyde Hill and Medina police departments for the purpose of gathering public input and council discussion. Council member Biglow requested a discussion regarding the comprehensive plan and council opted to include item after appointment of a new city manager. EXECUTIVE SESSION MOTION RUDOLPH AND SECOND NELSON TO RECESS INTO EXECUTIVE SESSION, PURSUANT TO RCW 42.30.110 (1)(g); FOR THE PURPOSE OF LABOR NEGOTIATIONS, FOR AN ESTIMATED TIME OF THIRTY MINUTES. MOTION CARRIED 6-0 AT 9:57 PM. Council recessed from executive session at 10:49 pm. No action was taken. ADJOURNMENT The September 8, 2008, Regular Meeting of the Medina City Council adjourned at 10:49 pm. The next Regular Meeting of the Medina City Council is scheduled to be held on Monday, October 13, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes September 8, 2008 Page 4 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES Medina City Hall Council Chambers September 24, 2008; 6:00 pm CALL TO ORDER ITEM CA-2 DRAFT Mayor Nelson called the September 24, 2008 Special Meeting of the Medina City Council to order at 6:00 pm. EXECUTIVE SESSION The council recessed into Executive Session at 6:00 pm, pursuant to RCW 42.30.110 (1)(f), to receive and evaluate complaints brought against public officers or employees, and pursuant to RCW 42.30.110 (1)(i), to discuss with legal counsel, litigation or potential litigation. Those in attendance included: City Council Members Lucius Biglow, Bret Jordan, Jim Lawrence, Mark Nelson, Bob Rudolph, and Shawn Whitney; Council Member Drew Blazey participated via conference call for a portion of the meeting; Interim City Manager, Mike Caldwell; City Attorney, Wayne Tanaka, and attorney Harry H. Schneider, Jr. representing council member Lucius Biglow. Executive Session adjourned at 8:14 pm. No action was taken. ADJOURNMENT The September 24, 2008 Special Meeting of the Medina City Council adjourned at 8:14 pm. The next Regular Meeting of the Medina City Council is scheduled to be held on Monday, October 13, at 6:30 pm Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk MEDINA CITY COUNCIL SPECIAL MEETING MINUTES Medina City Hall Council Chambers October 2, 2008; 7:00 pm CALL TO ORDER ITEM CA-3 DRAFT Mayor Nelson called the October 2, 2008 Special Meeting of the Medina City Council to order at 7:00 pm. EXECUTIVE SESSION The council recessed into Executive Session at 7:00 pm, pursuant to RCW 42.30.110 (1)(f), to receive and evaluate complaints brought against public officers or employees, and pursuant to RCW 42.30.110 (1)(i), to discuss with legal counsel, litigation or potential litigation. Those in attendance included: City Council Members Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Bob Rudolph, and Shawn Whitney; Interim City Manager, Mike Caldwell; City Attorney, Wayne Tanaka, and attorney, Harry H Schneider, Jr. representing Lucius Biglow. Mr. Schneider exited the meeting at 7:32 pm. Executive Session adjourned at 8:50 pm. No action was taken. ADJOURNMENT The October 2, 2008 Special Meeting of the Medina City Council adjourned at 8:50 pm. The next Regular Meeting of the Medina City Council is scheduled to be held on Monday, October 13, at 6:30 pm Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk ITEMS CA-4, CA-5 501 EVERGREEN POINT ROAD • P.O. BOX 144 MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.niedina-wa.cgov October 8, 2008 TO: Mayor and Council FM: Rachel Baker, City Clerk RE: October 9, 2008 and October 10, 2008 City Council Special Meeting Minutes Draft minutes for council's October 9 and October 10 executive sessions will be placed on the dais prior to the start of the October 13 city council meeting. Feel free to contact me at 425-233-6411 if you have a question or concern regarding this matter. 16152 ITEM CA-6 INTERLOCAL COOPERATION AGREEMENT REGARDING THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT is entered into by and between King County (hereinafter the "County") and the City of , (hereinafter the "City") said parties to this Agreement each being a unit of general local government in the State of Washington. WITNESSETH: WHEREAS, the federal government, through adoption and administration of the Housing and Community Development Act of 1974 (the "Act"), as amended, will make available to King County Community Development Block Grant funds, hereinafter referred to as "CDBG", for expenditure during the 2009-2011 funding years; and WHEREAS, the area encompassed by unincorporated King County and all participating cities, has been designated by the United States Department of Housing and Urban Development ("HUD"), as an urban county for the purpose of receiving CDBG funds; and WHEREAS, the Act directs HUD to distribute to each urban county a share of the annual appropriation of CDBG funds based on formula, taking into consideration the social and economic characteristics of the urban county; and WHEREAS, the Act allows participation of units of general government within an urban county in undertaking activities that further the goals of the CDBG program within the urban county; and WHEREAS, the CDBG Regulations require the acceptance of the consolidated housing and community development plan ("Consolidated Plan") by participating jurisdictions; and WHEREAS, King County shall undertake CDBG/HOME Program -funded activities in participating incorporated jurisdictions as specified in the Consolidated Plan by granting funds to those jurisdictions and to other qualifying entities to carry out such activities; and WHEREAS, King County is responsible to the federal government for all activities undertaken with CDBG funds and shall ensure that all CDBG assurances and certifications King County is required to submit to HUD with the Annual Action Plan are met; and WHEREAS, King County and the participating jurisdictions agree that it is mutually desirable and beneficial to enter into a consortium arrangement pursuant to and authorized by the National Affordable Housing Act of 1990, as amended, 42 USC 12701 et. seq. and 24 CFR Part 92 for purposes of the HOME Investment Partnerships Program, hereinafter referred to as "HOME Program", and to cooperate in undertaking HOME Program activities; and Regular CDBG/HOME Interlocal 1 of 11 2009-2011 16152 ITEM CA-6 WHEREAS, King County and the participating jurisdictions are committed to targeting CDBG and HOME Program funds to ensure benefit for very low to moderate -income persons as defined by HUD; and WHEREAS, King County and the participating jurisdictions recognize that needs of very low to moderate -income persons may cross jurisdictional boundaries and therefore can be considered regional and sub -regional needs as well as local needs; and WHEREAS, King County, in conjunction with the participating jurisdictions, must submit an Annual Action Plan to HUD, which is a requirement to receive CDBG funds; and WHEREAS, the purpose of this Interlocal Cooperation Agreement, entered into pursuant to and in accordance with the State Interlocal Cooperation Act, RCW Chap. 39.34, is to form an urban county consortium, ("Consortium"), for planning the distribution and administration of CDBG, HOME Program, and other federal funds received on behalf of the Consortium from HUD, and for execution of activities in accordance with and under authority of the Act: NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING CIRCUMSTANCES AND IN CONSIDERATION OF THE MUTUAL PROMISES CONTAINED HEREIN, IT IS AGREED THAT: I. GENERAL AGREEMENT King County and participating jurisdictions agree to cooperate to undertake, or assist in undertaking, activities which further the development of viable urban communities, including the provision of decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low- and moderate income, through community renewal and lower income housing assistance activities, funded from annual CDBG and HOME Program funds from federal Fiscal Years 2009, 2010 and 2011 appropriations, from recaptured funds allocated in those years, and from any program income generated from the expenditure of such funds. II. GENERAL DISTRIBUTION OF FUNDS The annual distribution of CDBG and HOME Program funds for the King County urban county Consortium shall be governed by the following provisions: A. The amount needed for administration of the Consortium's CDBG, HOME Program and related federal programs that benefit the Consortium shall be reserved by the County. This amount (hereinafter referred to as the "Administrative Setaside") is contingent upon review by the Joint Recommendations Committee ("JRC"), as provided in Section IV, and approval by the Metropolitan King County Council, as provided by Section V. To the extent that is reasonable and feasible, the County and the Committee shall strive to ensure that some portion of the allowable 20 percent of CDBG for planning and administration remains available for the purposes outlined in 11. D. below. Regular CDBG/HOME Interlocal 2 of 11 2009-2011 16152 ITEM CA-6 B. Five percent of the funds available from the CDBG entitlement and program income shall be reserved for the Housing Stability Program, a public service activity in support of homeless prevention and in support of the affordable housing requirements under the implementation of the state Growth Management Act (RCW Chapter 36.70A). C. Twenty-five percent of the funds available from the CDBG entitlement and program income shall be reserved for the Consortium -wide Housing Repair program. The JRC may periodically review and recommend increases or decreases to this percentage if, in its judgment, there has been a substantial change in the Consortium's overall funding or in the need for housing repair that justifies an increase or decrease. D. The remaining entitlement and program income funds, including any remaining balance of the 20 percent allowable for planning and administration, as well as any recaptured or prior year funds, shall be divided between two sub -regions of the county —the north/east sub -region and the south sub -region. These funds shall be made available on a competitive basis for a variety of eligible activities consistent with the Consolidated Housing and Community Development Plan. 1. The north/east sub -region shall include those cities in the north and east and those portions of unincorporated King County that lie north of Interstate 90. The cities of Mercer Island, Newcastle, Issaquah, and North Bend, which are at or near the Interstate 90 border, along with their designated potential annexation areas, also shall be included in the north/east sub -region. 2. The south sub -region shall include those cities south of Interstate 90 and those portions of unincorporated King County that lie south of Interstate 90, except for the cities of Mercer Island, Newcastle, Issaquah, and North Bend and their potential annexation areas, which are part of the north/east sub -region. 3. The formula for dividing the funds between the two sub -regions shall be based on each sub-region's share of the Consortium's low -and moderate - income population. III. USE OF FUNDS: GENERAL PROVISIONS A. Funds shall be used to support the goals and objectives of the Consolidated Plan. B. Funds shall be used in accordance with the CDBG regulations at 24 CFR Part 570, Home Program regulations at 24 CFR Part 92, and all other applicable federal regulations. IV. JOINT RECOMMENDATIONS COMMITTEE Regular CDBG/HOME Interlocal 3 of 11 2009-2011 16152 ITEM CA-6 An inter jurisdictional Joint Recommendations Committee ("JRC") shall be established. A. Composition —The JRC shall be composed of three county representatives and eight cities representatives. The three county representatives shall be King County Executive staff with broad policy responsibilities and/or department directors. County representatives shall be specified in writing and, where possible, shall be consistently the same persons from meeting to meeting. 2. Four of the cities representatives shall be from those cities signing this interlocal cooperation agreement, two from each sub -region. 3. The remaining four cities representatives shall be from cities that qualify to receive CDBG entitlement funds directly from HUD and that are not signing this agreement, but are signing either Joint agreements or HOME Progam-only agreements. These latter four representatives shall have no vote on matters specific to the jurisdictions that are parties to this agreement. 4. The chairperson and vice -chairperson of the JRC shall be chosen from among the members of the JRC by a majority vote of the members for a term of one year beginning with the first meeting of the calendar year. Attendance of five members shall constitute a quorum. B. Appointments —The King County Executive shall appoint the three county representatives. The participating cities shall provide for the appointment of their shared representatives in a manner to be determined by those cities through the Suburban Cities Association or other agreed -upon mechanism for the execution of shared appointing authority. The Suburban Cities Association or other agreed mechanism will select four jurisdictions of varying size from among those signing this agreement, two from the north/east sub -region and two from the south sub- region. The cities representatives shall be elected officials, chief administrative officers, or persons who report directly to the chief administrative officer and who have broad policy responsibilities; e.g., planning directors, department directors, etc. Members of the JRC shall serve for two years, or at the pleasure of their respective appointing authorities. C. Powers and Duties —The JRC shall be empowered to: 1. Review and recommend to the King County Executive all policy matters concerning the Consortium CDBG and HOME Program, including but not limited to the Consolidated Plan and related plans and policies. Regular CDBG/HOME Interlocal 4 of 11 2009-2011 16152 ITEM CA-6 2. Review and recommend to the King County Executive the projects and programs to be undertaken with CDBG funds and 140ME Program funds, including the Administrative Setaside. Monitor and ensure that all geographic areas and participating jurisdictions benefit fairly from CDBG and HOME Program funded activities over the three-year agreement period, so far as is feasible and within the goals and objectives of the Consolidated Plan. D. Advisory Committees to JRC—In fulfilling its duty to review and recommend projects and programs to be undertaken with the CDBG and HOME Program funds, the JRC shall consider the advice of inter jurisdictional advisory committees. Sub -regional advisory committees, made up of one representative from each participating jurisdiction in a sub -region that wishes to participate, shall be convened to assist in the review and recommendation of projects and programs to be undertaken in that sub -region. The JRC may also solicit recommendations from other inter jurisdictional housing and community development committee V. RESPONSIBILITIES AND POWERS OF KING COUNTY A. Notwithstanding any other provision contained in this Agreement, the County as the applicant and grantee for CDBG and HOME Program funds has responsibility for and assumes all obligations in the execution of the CDBG and HOME Programs, including final responsibility for selecting and executing activities, and submitting to HUD the Consolidated Plan, Annual Action Plans, and related plans and reports, including the Analysis of Impediments to Fair Housing Choice and the Fair Housing Action Plan. Nothing contained in this Agreement shall be construed as an abdication of those responsibilities and obligations. B. The Metropolitan King County Council shall have authority and responsibility for all policy matters, including the Consolidated Plan, upon review and recom- mendation by the JRC. C. The Metropolitan King County Council shall have authority and responsibility for all fund allocation matters, including approval of the annual CDBG and HOME Program Administrative Setasides and appropriation of all CDBG and HOME Program funds. D. The King County Executive, as administrator of the CDBG and HOME Programs, shall have authority and responsibility for all administrative requirements for which the County is responsible to the federal government. E. The King County Executive shall have authority and responsibility for all fund control and disbursements. F. The King County Executive shall have the authority and responsibility to staff the JRC and provide liaison between HUD and the urban county Consortium. County Regular CDBG/HOME Interlocal 5 of 11 2009-2011 16152 ITEM CA-6 Executive staff shall prepare and present to the JRC evaluation reports or recommendations concerning specific proposals or policies, and any other material deemed necessary by the JRC to help it fulfill its powers and duties in IV. C., above. G. King County Executive staff shall have the authority and responsibility to communicate and consult with participating jurisdictions on CDBG and HOME Program policy and program matters in a timely manner. H. King County Executive staff shall have the authority and responsibility to convene sub -regional advisory committees made up of representatives from participating jurisdictions in the sub -region, to advise the JRC on the allocation of the sub - regional funds. I. King County Executive staff shall provide periodic reports on clients served by jurisdictions in the Housing Stability and Housing Repair programs and on the status of CDBG and HOME Program funded projects and make them available to all participating jurisdictions and the JRC. J. King County Executive staff shall solicit proposals, administer contracts, and provide for technical assistance, both in the development of viable CDBG and HOME Program proposals and in complying with CDBG and HOME Program contractual requirements. K. King County shall have environmental review responsibility for purposes of fulfilling requirements of the National Environmental Policy Act, under which King County may require the local incorporated jurisdiction or contractor to furnish data, information, and assistance for King County's review and assessment in determining whether an Environmental Impact Statement is required. VI. RESPONSIBILITIES OF THE PARTICIPATING CITIES A. All participating cities shall cooperate in the development of the Consolidated Plan and related plans. B. All participating cities shall assign a staff person to be the primary contact for the County on CDBG/HOME Program issues. The assigned CDBG/HOME Program contact person is responsible for communicating relevant information to others at the participating city, including any representative the city may choose to send to the sub -regional advisory committee, if that representative is not the CDBG/HOME Program contact person. C. At its discretion, a participating city may assign a representative to attend meetings of the sub -regional advisory committee. This representative may or may not be the City's CDBG/HOME Program contact person. It may be the CDBG/HOME Program contact person, a different staff member, an elected official, or a citizen. Regular CDBG/HOME Interlocal 6 of 11 2009-2011 16152 ITEM CA-6 D. If and when a participating city deems necessary or advisable, it may prepare applications for CDBG or HOME Program funds to address the needs of its residents, consistent with the Consolidated Plan. E. Each participating city shall obtain its council's authorization for any CDBG or HOME Program application submitted. F. All participating cities shall carry out CDBG or HOME Program funded projects in a manner that is timely and consistent with contractual requirements. G. All participating cities owning community facilities or other real property acquired or improved in whole or in part with CDBG or HOME Program funds shall comply with use restrictions as required by HUD and as required by any relevant policies adopted by the JRC. During the period of the use restriction, the participating cities shall notify King County prior to any modification or change in the use of real property acquired or improved in whole or in part with CDBG or HOME Program funds. This includes any modification or change in use from that planned at the time of the acquisition or improvement, including disposition. 2. During the period of the use restriction, if the property acquired or improved with CDBG or HOME Program funds is sold or transferred for a use which does not qualify under the applicable regulations, the participating city shall reimburse King County in an amount equal to the current fair market value (less any portion thereof attributable to expenditures of funds other than CDBG or HOME Program funds). VII. RESPONSIBILITIES OF ALL PARTICIPATING JURISDICTIONS A. All participating jurisdictions shall be considered to be those jurisdictions that have signed this Agreement. B. All participating jurisdiction shall fulfill to the County's reasonable satisfaction all relevant requirements of federal laws and regulations that apply to King County as applicant, including assurances and certifications described in Section VIII below. C. Each participating jurisdiction or cooperating unit of general local government certifies that it has adopted and is enforcing: a policy that prohibits the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non- violent civil rights demonstrations; and 2. a policy that enforces applicable state and local laws against physically barring entrance to or exit from a facility or location which is the subject of non-violent civil rights demonstrations within jurisdiction. Regular CDBG/HOME Interlocal 7 of 11 2009-2011 16152 ITEM CA-6 D. Pursuant to 24 CFR 570.501(b), all participating units of local governments are subject to the same requirements applicable to subrecipients when they receive CDBG funds to implement an activity. The applicable requirements include, but are not limited to, a written agreement with the County that complies with 24 CFR 5 70.5 03 and includes provisions pertaining to: statement of work; records and reports; program income; uniform administrative items; other program require- ments; conditions for religious organizations; suspension and termination; and reversion of assets. E. All participating units of local government understand that they may not apply for grants under the federal Small Cities or State CDBG Programs that receive separate entitlements from HUD during the period of participation in this Agreement. F. All units of local government participating in the CDBG urban county consortium through this interlocal cooperation agreement understand that they are also part of the urban county for the HOME Program and that they may not participate in a HOME Program consortium except through the urban county, regardless of whether the urban county receives a HOME formula allocation. G. All participating units of local government hereby agree to affirmatively further fair housing and to ensure that no CDBG or HOME Program funds shall be expended for activities that do not affirmatively further fair housing within its jurisdiction or that impede the County's actions to comply with its fair housing certification. For purposes of this section, "affirmatively furthering fair housing" includes participation in the process of developing an Analysis of Impediments to Fair Housing Choice and a Fair Housing Action Plan. While King County has the primary responsibility for the development of these reports to HUD pursuant to Section V(A) of this Agreement, upon request, the City shall provide assistance to the County in preparing such reports. H. Participating jurisdictions undertaking activities and/or projects with CDBG funds distributed under this Agreement shall retain full civil and criminal liability as though these funds were locally generated. I. Participating jurisdictions retain responsibility in fulfilling the requirements of the State Environmental Policy Act under which King County has review responsibility only. VIII. GENERAL TERMS A. This Agreement shall extend through the 2009, 2010 and 2011 program years, and shall remain in effect until the CDBG funds, Home Program funds and program income received with respect to activities carried out during the three- year qualification period are expended and the funded activities completed. This Agreement shall be automatically renewed for participation in successive three - Regular CDBG/HOME Interlocal 8 of 11 2009-2011 16152 ITEM CA-6 year qualification periods,. unless the County or the City provides written notice that it wishes to amend this agreement or elects not to participate in the new qualification period by the date set forth by the United States Department of Housing and Urban Development in subsequent Urban County Qualification Notices. King County, as the official applicant, shall have the authority and responsibility to ensure that any property acquired or assisted with CDBG funds or HOME Program funds is disposed of or used in accordance with federal regulations. B. Pursuant to 24 CFR Part 570.307(d)(2), during the period of qualification no included unit of general local government may terminate or withdraw from the cooperation agreement while it remains in effect. C. It is understood that by signing this Agreement, the City shall agree to comply with the policies and implementation of the Consolidated Plan. D. Parties to this Agreement must take all required actions necessary to assure compliance with King County's certification required by Section 104(b) of Title I of the Housing and Community Development Act of 1974, as amended, including Title VI of the Civil Rights Act of 1964, (Title III of the Civil Rights Act), the Fair Housing Act as amended, Section 109 of Title I of the Housing and Community Development Act of 1974, as amended, the Americans with Disabilities Act of 1990, and other applicable laws. E. This Agreement shall be executed in three counterparts, each of which shall be deemed an original, by the chief executive officers of the County and the City, pursuant to the authority granted them by their respective governing bodies. One of the signed Agreements shall be filed by the County with the Region X office of HUD, one shall be filed with the City and one shall be filed with the County. Prior to its taking effect, the fully executed Agreement shall be filed with the County Auditor, or, alternatively, listed by subject on a public agency's web site or other electronically retrievable public source. F. It is recognized that amendment to the provisions of this Agreement may be appropriate, and such amendment shall take place when the parties to this Agreement have executed a written amendment to this Agreement. The City and the County also agree to adopt any amendments to the Agreement incorporating changes necessary to meet the requirements for cooperation agreements set forth in an Urban County Qualification Notice applicable for a subsequent three-year qualification period, and to submit such amendment to the United States Department of Housing and Urban Development. Failure to adopt such required amendment shall void the automatic renewal of the Agreement for the subsequent qualification period. Regular CDBG/HOME Interlocal 9 of 11 2009-2011 16152 ITEM CA-6 G. This Agreement is made and entered into for the sole protection and benefit of the parties hereto and their successors and assigns. No other person shall have any right of action based on any provision of this Agreement. KING COUNTY, WASHINGTON CITY OF for King County Executive Jackie MacLean Printed Name Director, Department of Community and Human Services Title Date Approved as to Form: OFFICE OF THE KING COUNTY PROSECUTING ATTORNEY By: Signature Printed Name Title Date Approved as to Form: CITY OF CITY ATTORNEY City Attorney ATTEST: CITY OF City Clerk Regular CDBG/HOME lnterlocal 10 of 11 2009-2011 ITEM CA-6 BUSINESS OF THE CITY COUNCIL CITY OF MERCER ISLAND, WA DEPARTMENT OF COUNCIL LIAISON EXHIBITS APPROVED BY CITY MANAGER AB 4320 July 21, 2008 Consent Calendar Development Services Group (Steve Lancaster) n/a 1. Interlocal Cooperation Agreement, 2009 - 2011 Funding Years AMOUNT OF EXPENDITURE $ n/a AMOUNT BUDGETED $ n/a APPROPRIATION REQUIRED $ n/a The City of Mercer Island is a member of a consortium of King County jurisdictions that plans the distribution and administration of certain federal housing and community development funds for the benefit of low to moderate income households, specifically, Community Development Black Grant (CDBG) and HOME Investment Partnership Program funds. The consortium currently comprises King County and thirty- six (36) cities within the County. King County provides overall administration of these funds under federal program regulations and guidelines. The Consortium is established through an Interlocal Cooperation Agreement, which is reviewed and if needed, modified every three years to coincide with the federal program cycle. Under the current agreement, the consortium cooperates with King County to undertake activities which further the development of viable urban communities, including the provision of decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income, through housing assistance activities, funded from CDBG and HOME Program funds. An inter jurisdictional Joint Recommendations Committee (JRC), composed of representatives from King County and member cities, review and make recommendations to the King County Executive on policy matters, projects and programs to be undertaken with CDBG funds and HOME funds, and ensure that all the various geographic areas and participating jurisdictions benefit fairly from CDBG and HOME Program funded activities. The current JRC membership is: • Ava Frisinger, Mayor, City of Issaquah (Chair) • Terry Anderson, Councilmember, City of Seatac • David Baker, Deputy Mayor, City of Kenmore • Howard Botts, Mayor, City of Black Diamond Page 1 ITEM CA-6 • Terry Higashiyama, Community Services Admin., City of Renton • Dini Duclos, Councilmember, City of Federal Way • Alternate: (unknown), City of Shoreline • Katherin Johnson, Human Services Manager, City of Kent • Dan Stroh, Planning Director, City of Bellevue • Alternate: Michael Hursh, Human Services and Community Dev. Mgr., City of Auburn • Stephanie Warden, Director, Dept. of Dev. And Environmental Services • Nori Catabay, Housing and Sustainability Coordinator, Executive Office • Jackie MacLean, Director, Dept. of Community and Human Services • Adrienne Quinn, Director, Office of Housing, City of Seattle The current 2006-2008 Agreement is now up for renewal. Exhibit 1 identifies the proposed changes from the current agreement. These changes respond to suggestions made by the Federal oversight agency (HUD) and can be summarized as: • The words "Home", "Home Program", or "Program" have been included throughout the Agreement where appropriate, to clarify the Agreement. • The Agreement specifically states that participants in the CDBG urban county consortium through this Agreement understand that they are also part of the urban county for the HOME Program, and that they may not participate in a HOME consortium, except through the urban county, regardless of whether the urban county receives a HOME formula allocation. • Consortium Cities agree to provide assistance to the County in preparing fair housing reports for HUD, if needed. Benefits of continuing participation in the King County CDBG Consortium: • Member cities can apply their annual allocation of CDBG funds to affordable housing projects via ARCH. (This has been how Mercer Island has applied its CDBG funds for the last ten years.) • Low and moderate -income homeowners in cities can apply for grants or loans to repair their homes. • Low and moderate -income residents who are at risk for homelessness, eviction or foreclosure may be eligible for emergency grants and/or loans to help them remain in their homes or move into permanent housing. • Nonprofit organizations that serve member cities can apply for funds to acquire, construct and/or rehabilitate human service facilities or housing that serve low and moderate income residents. • Nonprofit organizations that serve cities can apply for funds for human service programs that serve low and moderate income residents. • Member cities can apply for CDBG funds for public infrastructure and park projects that serve low and moderate income neighborhoods. • Cities can participate in the City/County staff working group that develops recommendations for the Joint Recommendations Committee on specific projects to receive CDBG funds, as well as program guidelines. Benefits of continuing participation in the King County HOME Consortium: • Cities and affordable housing developers serving member cities may apply for HOME funds to help meet locally identified affordable housing needs, including affordable rental housing and first-time homeownership programs • Member cities and affordable housing developers serving those cities may apply for HOME funds to support the rehabilitation and preservation of affordable housing in this jurisdiction Page 2 ITEM CA-6 • Cities can participate in the City/County staff working group that develops recommendations for the inter jurisdictional Joint Recommendations Committee on specific projects to receive HOME funds as well as program guidelines. While many of the benefits outlined above do not affect the Mercer Island community directly, our participation in the Consortium increases the amount of funding available to ARCH (A Regional Coalition for Housing) and thus helps Mercer Island meet its affordable housing obligations through regional cooperation. RECOMMENDATION Development Services Director. MOVE TO: Authorize the City Manager to sign the Interlocal Agreement between the City of Mercer Island and King County regarding the Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program for the 2009-2011 funding years. Page 3 ITEM CA-7 PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: October 6, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works SUBJECT: Formal Acceptance of the Medina Beach Park Shoreline Restoration Project RECOMMENDATION It is recommended that the City Council accept the 2007 Medina Beach Park Shoreline Restoration Project and authorize the Public Works Director to close out the project. POLICY IMPLICATION This action is consistent with public works contracting requirements, RCW 39.08.030. BACKGROUND The City Council awarded the project to Caicos Corporation on July 10, 2006. The project was completed on September 30, 2008. All punch list items of work have been accomplished and the project is ready for formal acceptance by the Council. ITEM CCR-1 of M CITY OF MEDINA Memorandum DATE: October 13, 2008 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — September 2008 General Fund Revenues Local Retail Sales and Use Tax — $1,275,120 year to date or 110% of the entire 2008 Budgeted amount has been received. Criminal Justice Funding - $11,756 above the projected budget amount for this time of year. Building Permits - $120,000 below the projected budget amount for this time of year. M a ONO O ON W N m V�'� ern oQ0 M p 'Opp C n N C. N N O O W Y y y y N y �I�4IIyJJJ EEE"}}}��� w H O C N en Y C+ a O w H y w v p ' a N � � ti 4 w y � 1 q 1 1 n N N o o � N w y Y .r N � Q a. A N y H O E W h e+1 V1 O +w N N t tr�1 w y N � G Q y y y t� V Y 10 N %C lNV O O M o0 y y �a �� O ca ^ NQQ M-, n O CD Y N n V N N Y d Y h H y A z a ti a w H w > w z W pw Z c: C7 inF Ems+ h Co Co a (+l vl OD V 'n O �D t� y y y F z N a °o I7L ��zJ u f°• 3 u d'c e g = a $ r M 6 N y gg V pp 8 S F N N C N n N y ry oopp m O O � N N 7 em0 � OYy P N � l�v N y w y 8 8 � CL N y y �a n a ppp O Y a ep� OD ^ Y q imf .�sj h ,D m H N C y Y ti V O p oo 00 g 6 h d pS O M N IMP h y S N ti N y a N y CH N T r .. m M Om. -1 N •� 4 C m �O'! IV p� CO OQ -a N y Q Q a m °a zzz H a17H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVBNUE REPORT September 30, 2008 N.T.D. Y.T.D. RECEIPTS RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licensee 001 000 000 322 85 00 00 Special Event Permits 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS 001 000 000 331 17 20 11 Ped1l Grant -Homeland Sec I 001 000 000 331 17 20 12 Ped11 Grant -Homeland Sec II 001 000 000 331 17 20 13 State Grant -Criminal Justice 001 000 000 334 00 31 20 State Grant -Secretary of State 001 000 000 334 01 10 00 State Grant -Grim Just Training 001 000 000 334 01 80 00 State Grant-Military-FEMA 2006 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 336 06 21 00 MVBT-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 00L 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 ODO 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 336 21 00 20 NCIA-Lexipol 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CEGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms OD1 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL PINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 367 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 00 Confiscated -Drug Seizure 001 000 000 369 30 00 10 Confiscated Property -Auction PAGE 1 i OF REMAINING ESTIMATED TOTAL HXPBCTATION 19,905.09 1,178,638.72 2,191,253.00 $3.79 1,012,614.28 .00 1,342.19- .00 .00 1,342.19 86,170.08 1,275,120.25 1,072,365.00 118.91 202,755.25- 5,968.93 53,006.66 55,000.00 96.38 1,993.34 112,124.10 2,505,423.44 3,318,618.00 75.50 813,194.56 141,931.94 554,898.07 900,000.00 61.66 345,101.93 62.00 962.00 L,OOD.00 96.20 36.00 .00 50.00 .00 .00 50.00- 32.00 931.95 500.00 186.39 431.95- 142,025.94 556,842.02 901,500.00 61.77 344,657.98 .00 16,58S.78 16,800.00 96.72 214.22 .00 2,724.46 2,725.00 99.98 .54 .00 .00 15,490.00 .00 15,490.00 .00 9,S73.00 15,955.00 60.00 6,382.00 .00 41,760.98 41,760.00 100.00 .98- .00 34,285.03 34,285.00 100.00 .03- .00 .00 2,500.00 .00 2,500.00 .00 7SO.00 11000.00 75.00 250.00 .00 1,743.83 2,200.00 79.27 456.17 .00 400.21 645.00 62.05 244.79 .00 10,494.11 13,865.00 75.69 3,370.89 4,951.79 14,991.OS 22,500.00 66.63 7,508.95 .00 124,963.00 250,000.00 49.99 125,037.00 .00 .00 2,000.00 .00 2,000.00 .00 5,707.24 500.00 1,141.45 5,207.24- 4,951.79 263,978.69 422,225.00 62.52 158,246.31 475.00 8,661.20 20,000.00 43.31 11,338.80 .00 1,410.00 1,000.DO 141.00 410.00- .OD .00 100.00 .00 100.00 .00 415.00 1,500.00 27.67 1,005.00 475.00 10,486.20 22,600.00 46.4D 12,113.80 .00 91,652.91 120,000.00 76.38 28,347.09 00 91,652.91 120,000.00 76.38 28,347.09 12,625.41 138,533.14 225,000.00 62.57 86.466.86 199.69 4,421.85 3,500.00 126.34 921.85- .00 3,085.00 2,500_DO 123.40 585.00- .00 3,964.58 200.00 1,982.29 3,764.58- 288.58 586.53 _00 .00 586.53- City of Medina MONTHLY REVENUE REPORT September 80, 2008 PACE 2 M.T.D. Y.T.D. i OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 81 00 00 Petty Cash - Overage/Shortages .00 4.23 .00 .00 4.23- 001 000 000 369 90 00 00 Other 5,350.00 17,414.81 18,000.00 96.75 585.13 001 000 000 369 90 00 05 Other-Cd's .00 11.00 .00 .00 11.00- 001 000 000 369 90 00 10 Other -Copies 64.27 961.17 .00 .00 961.17- 001 000 000 369 90 00 15 Other -Fingerprinting 18.00 72.00 .00 .00 72.00- 001 000 000 369 90 00 35 Other -Notary .00 224.00 .00 .00 224.00- 001 000 000 369 90 00 40 Other -Postage 787.50- 407.54 .00 .00 407.54- 001 000 000 369 90 00 45 Other -Reports 40.74 114.24 .00 OD 114.24- TOTAL MISCELLANEOUS REVENUES 17,799.19 169,800.15 249,200.00 68.14 79,399.85 NONREVENUBB 001 000 000 369 00 00 00 Other Non -Revenues Jpass thru) .00 _00 225,000.00 .00 225,000.00 001 000 000 389 00 00 10 Attorney .00 4.50 .00 .00 4.50- 001 000 000 389 00 00 20 Building Inspector 180.00 4,313.88 .00 .00 4,313.88- 001 000 000 389 00 00 30 Building Official 2,076.55 29,751.44 .00 .00 29,751.44- 001 000 000 389 00 00 50 Engineer 6,454.15 127,498.81 .00 .00 127,498.81- 001 000 000 389 00 00 60 Landscape Architect 216.50 18,203.59 .00 .00 18,203.59- 001 000 000 389 00 00 70 Planner 11315.00 2S,S92.40 .00 .00 25,592.40- TOTAL NONREVENUES 9,242.20 205,364.62 225,000.00 91.27 19,635.38 TOTAL GENERAL FUND 286,618.22 3,803,548.03 5,259,143.00 72.32 1,455,594.97 e17H City of Medina MONTHLY EXPENDITURE REPORT September 30, 2008 PAGE 1 M.T.D. Y.T.D. k OP UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services .00 4,906.07 5,000.00 98.12 93-93 001 000 000 Sit 60 42 00 Cotownicat ions -TV System .00 .00 25,000.00 .00 25,000.00 001 000 000 Sit 60 43 00 Travel & Training .00 566.09 2,500.00 22.64 1,933.91 001 000 000 Sit 60 49 00 Miscellaneous 443.41 1,166.82 3,000.00 39.56 1,613.18 001 000 000 $11 60 49 10 Medina Days .00 6,000.00 7,500.00 80.00 1,500.00 001 000 000 S11 SO 51 00 Elections Serv-Voter Reg Costs .00 8,292.34 6,000.00 138.21 2,292.34- TOTAL LEGISLATIVE SERVICES 443.47 20,951.32 49,000.00 42.76 20,048.68 City of Medina MONTHLY EXPENDITURE REPORT Septembr ego, 2v08 PAGE M.T.D. Y.T.D. OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 4,000.00 39,000.00 48,000.00 66.67 16,000.00 001 000 000 512 50 41 20 Public Defender 4,220.00 9,150,00 10,000.00 91.50 850.00 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf .00 41,322.00 60,000.00 68.87 18,678.00 TOTAL MUNICIPAL COURT 0,220.00 82,472.00 119,000.00 69.30 36,528.00 City of Medina MONTHLY EXPENDITURE REPORT Septembw 80, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 001 000 000 513 10 21 50 Auto Allowance TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Ssiall Tools/Minor Equipment 001 000 000 513 10 41 00 Professional Services 001 000 000 513 10 42 00 Communications 001 000 000 513 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subec, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 F OF UNEXPENDED TOTAL BALANCE .00 29,499.75 118,344.00 24.93 88,844.25 00 29,499.75 118,344.00 24.93 88,844.25 .00 2,815.14 30,025.00 9.38 27,209.86 .00 .00 4,200.00 .00 4,200.00 .00 2,815.14 34,225.00 8.23 31,409.86 .00 .00 500.00 .00 500.00 245.00 94,053.31 50,000.00 188.11 44,053.31- .00 262.19 600.00 43.70 337.81 160.00 517.35 2,500.00 20.69 1,982.65 100.00 309.26 6,000.00 5.15 5,690.74 .00 1,170.33 500.00 234.07 670.33- 505.00 96,312.44 60,100.00 160.25 36,212.44- 505.00 120,627.33 212,669.00 60.4E 84,041.67 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 002 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 002 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 46 00 Insurance (WCIA) 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 49 30 Miscellaneous 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 514 10 64 10 Financial Reporting Software TOTAL CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT PAGE 4 ! OF UNEXPBNDED TOTAL BALANCE 5,738.00 51,642.00 68,100.00 75.83 16,458.00 5,738.00 51,642.00 68,100.00 75.83 16,458.00 1,502.17 12,755.97 19,035.00 67.01 6,279.03 1,502.17 12,755.97 19,035.00 67.01 6,279.03 150.00 764.96 3,000.00 25.50 2,235.04 .00 60,235.00 78,000.00 87.48 9,765.00 19.95 834.22 750.00 111.23 84.22- 453.04 6,873.26 6,200.00 110.86 673.26- 83.28 11,316.40 14,200.00 79.69 2,883.60 706.27 08,023.84 102,150.00 86.17 14,126.16 .00 .00 20,000.00 .00 20,000.00 .00 .00 20,000.00 .00 20,000.00 7,946.44 152,421.81 209,285.00 72.83 56,863.19 City of Medina MONTHLY EXPENDITURE REPORT September 30,1008 PACE M.T.D. Y.T.D. 4 OP UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE LEGAL DEPARTMENT 001 000 000 515 20 41 30 City Attorney 9,102.25 93,670.50 142,750.00 65.62 49,079.50 001 000 000 515 20 41 60 Special Counsel 222.50 670.00 15,000.00 4.47 14,3301.00 TOTAL LEGAL DEPARTMENT 9,324.75 94,340.50 157,750.00 59.80 63,409.50 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED CENTRAL SERVICES SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 001 000 000 518 10 23 00 Tuition TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 SIB 10 41 90 Prof Serv-Imaging 001 000 000 518 10 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 516 10 44 00 Advertising 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies 001 000 000 518 10 64 10 PRA/Agenda Manager Software TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES PAGE 6 k OF UNEXPENDED TOTAL BALANCE 16,148.66 143,587.49 182,395.00 76.72 38,807.51 .00 .00 21500.00 .00 2,500.00 16,140.66 143,587.49 184,895.00 77.66 41,307.51 4,720.58 40,130.65 62,351.00 64.36 22,220.35 .00 778.00 .00 .00 778.00- 4,120.58 40,908.65 62,351.00 65.61 21,442.35 080.27 8,002.14 23,000.00 34.19 14,997.86 26.75 1,337.28 .00 .00 1,337.28- .00 2,480.99 22,955.00 10.81 20,474.01 1,364.49 19,355.60 30,000.00 64.52 10,644.40 239.00 2,442.56 5,500.00 44.41 3,057.44 939.90 2,715.53 41000.00 67.89 1,284.47 1,206.27 6,239.81 11,000.00 56.73 4,760.19 .00 .00 2,000.00 .00 2,000.00 .00 876.20 2,500.00 35.05 1,623.80 SS3.02 16,501.24 32,000.00 51.57 15,49a.76 .00 2,434.65 1,500.00 162.31 934.65- .00 8,000.00 10,000.00 80.00 2,000.00 5,209.70 70,386.00 144,455.00 48.73 74,069.00 647.00 5,095.64 6,201.00 82.17 1,105.36 1,150.40 11,281.32 18,500-00 60.98 7,218.68 1,797.40 16,376.96 24,701.00 66.30 8,324.04 27,876.34 271,259.10 416,402.00 65.14 145,142.90 City of Medina MONTHLY EXPENDITURE REPORT September 80, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 518 90 31 00 Office Q Operating Supplies 001 000 000 518 90 41 50 Technical Services 001 000 000 518 90 48 00 Repairs & Main -Equipment TOTAL INFORMATION TECHNOLOGY INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 08 OMNBB - Office of Minority 001 000 000 519 90 51 20 Puget Bound Clean Air Agency 001 000 000 519 90 51 30 Ring County Alcohol Control 001 800 000 519 90 51 40 King County Water & Land Resou 001 000 000 519 90 51 60 NA St Purchasing 4 Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES PAGE 7 t OF UNEXPENDED TOTAL BALANCE .00 3,231.79 6,200.00 52.13 2,968.21 .00 4,041.70 10,015.00 40.36 5,973.30 1,148.55 11,034.32 14,710.00 75.01 3,675.68 1,148.55 18,307.81 30,925.00 59.20 12,617.19 .00 1,393.05 1,400.00 99.50 6.95 .00 530.00 450.00 117.78 80.00- .00 2,485.79 15,000.00 16.57 12,514.21 .00 100.00 100.00 100.00 .00 .00 318.00 .00 .00 318.00- .00 5.364.00 5,021.00 106.83 343.00- .00 510.94 500.00 102.19 10.94- .00 1,842.66 2,000.00 92.13 157.34 .00 .00 500.00 .00 500.00 .00 12,544.44 24,971.00 50.I4 12,426.56 29,024.89 302,111.35 472,298.00 63.97 170,186.65 ACCOUNT NUMBER DESCRIPTION POLICE DEPARTMENT City of Medina MONTHLY EXPENDITURE REPORT September ", 2008 M.T.U. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED SALARIES F. WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 11 15 Salaries -Military Backfill 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 621 20 31 50 Photographic Supplies 001 000 000 S21 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 31 70 Police Radio Equipment 001 000 000 521 20 32 00 Vehicle Expensee-gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 S21 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00. Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 48 20 Repairs & Maint-CAD 001 000 000 521 20 49 00 Mine. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Bubcriptione,Membernhips 001 000 000 521 20 49 41 Lexipol Manuals 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 3 OF UNEXPENDED TOTAL BALANCE 62,946.81 556,296.19 830,975.00 66.94 274,678.81 .00 9,979.63 43,000.00 23.21 33,020.37 3,976.47 79,306.78 100,000.00 79.31 20,693.22 .00 13,466.22 25,935.00 51.92 12,468.78 .00 686.70 31,900.00 2.15 31,213.30 66,923.28 659,735.52 1,031,810.00 63.94 372,074.48 18,345.74 173,935.29 249,714.00 69.65 75,778.71 3,S28.20 31,753.80 46,000.00 69.03 14,246.20 167.05 13,204.73 L9,500.00 67.20 6,395.27 .00 1,500.00 5,000.00 30.00 3,500.00 22,040.99 220,293.02 320,214.00 68.80 99,920.18 .00 3,002.18 5,500.00 54.59 2,497.82 .00 983.07 9,950.00 9.86 8,966.93 .00 .00 300.00 .00 300.00 .00 6,409.47 6,000.00 106.82 409.47- 31,732.29 31,732.29 29,500.00 207.57 2,232.29- 26.00 25,268.96 43,000.00 58.77 17,731.04 170.23 7,704.13 7,100.00 108.51 604.13- 31,928.52 75,100.10 101,350.00 74.10 26,249.90 198.00 12,569.18 13,000.00 96.69 430.82 .00 969.00 2,000.00 48.45 1,031.00 29,505.04- 10,856.84 31,000.00 35.02 20,143.16 .00 11,071.13 25,225.00 43.89 14,153.87 .00 .00 1,000.00 .00 1,000.00 245.17 945.49 2,700.00 35.02 1,754.51 763.00 2,559.82 15,000.00 17.07 12,440.18 168.34 12,313.27 10,000.00 123.73 2,373.27- 188.70 188.70 .00 .00 188.70- .00 390.00 500.00 78.00 110.00 .00 2,L27.64 1,200.00 171.30 927.64- .00 .00 1,000.00 .00 1,000.00 .00 3,470.76 2,500.00 130.03 970.76- .00 4,950.00 6,000.00 82.50 1,050.00 224.77 1,230.55 3,000.00 41-02 1,769.45 .00 .00 500.00 .00 500.00 27,717.86- 63,702.38 114,625.00 55.57 50,922.62 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 15 Dispatch Services-Norcom Trans 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-NSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 $21 20 S1 60 Prisoner Transport 001 000 000 521 20 51 SO Domestic Violence -Kirkland 001 000 000 521 20 51 8S IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV. CAPITAL OUTLAY 002 000 000 521 20 64 10 Furniture 6 Equipment 001 000 000 S21 20 64 30 Mobile Traffic Radar Trailer 001 000 000 521 20 64 40 Norcoe Technology Share TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT PAGE 9 OF UNEXPENDED TOTAL BALANCE .00 37,471.50 75,000.00 49.96 37,528.50 .00 631.99 8,450.00 1.48 7,818.01 .00 4,930.56 7,650.00 64.56 2,111.44 .00 1,320.00 2,640.00 50.00 1.320.00 .00 .00 57,000.00 .00 57,000.00 10,307.32 82,658.30 82,000.00 100.80 658.30- .00 7,050.00 7,500.00 94.00 450.00 .00 250.70 2,100.00 11.94 1,849.30 .00 4,652.80 46,822.00 9.94 42,169.20 10,307.32 138,973.55 289,162.00 48.06 150,108.15 .00 298.82 1,000.00 29.88 701.18 .00 .00 12,000.00 .00 12,000.00 .00 12,921.35 44,125.00 29.28 31,203.65 .00 13,220.17 57,125.00 23.14 43,904.83 103,482.25 1,171,025.84 1,914,286.00 61.17 743,260.16 City of Medina MONTELY EXPENDITURE REPORT September 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT 00 308,680.00 611,360.00 00 306,680.00 617,360.00 00 308,680.00 617,360.00 PAGE 10 t OF UNEXPENDED TOTAL BALANCE 50.00 308,680.00 50.00 300,680.00 50.00 308,680.00 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Prof Serv-EP Coordinator 001 000 000 525 60 41 02 Prof Berv-Homeland Grant-CEMP 001 000 000 S25 60 41 03 Prof Serv-Other 001 000 000 525 60 42 00 Communications/Data-Coach 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed'l Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 t OF UNEXPENDED TOTAL BALANCE 511.51 7,112.62 25,000.00 28.45 17,887.38 511.51 7,112.62 25,000.00 28.45 17,887.38 2,590.00 30,100.00 48,000.00 62.71 17,900.00 2,960.00 5,080.00 15,490.00 32.80 10,410.00 .00 .00 2,000.00 .00 2.000.00 36.00 1,966.92 3,200.00 61.47 1,233.08 .00 1,784.14 4,800.00 37.18 3,015.26 5,586.00 38,931.66 13,490.00 52.96 34,558.34 .00 16,660.39 16,800.00 99.17 139.62 .00 16,660.38 16,800.00 99.17 139.62 6,097.51 62,704.66 115,290.00 54.39 52,585.34 City of Medina MONTHLY EXPENDITURE REPORT SepteEabex' 80, 2008 N.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION DEVELOPMENT SERVICES DEPT SALARIES & WAGES 001 000 000 S58 60 11 00 Salaries & Wages TOTAL SALARIES E. WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Prof Services 001 000 000 SSS 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Bearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 SS8 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 SO Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subecriptiona,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL DEVELOPMENT SERVICES PAGE 13 k OF UNEXPENDED TOTAL BALANCE 18,970.38 156,487.88 235,948.00 66.32 79,460.12 18,970.38 166,487.88 235,948.00 66.32 79,460.12 5,678.65 45,622.46 10,547.00 64.67 24,924.54 5,676.65 45,622.46 70,547.00 64.67 24,924.54 .00 492.29 1,200.00 41.02 107.71 .00 492.29 1,200.00 41.02 707.71 1,956.65 28,073.26 .00 .00 28,073.26- 3,164.38 48,530.21 70,500.00 68.84 21,969.79 .00 20,062.50 32,500.00 61.73 12,437.50 .00 7,927.25 5,000.00 158.55 2,927.25- 5,125.13 49,878.51 110,000.00 45.34 60,121.49 10,955.20 177,152.56 250,000.00 70.86 72,847,44 20,584.90 47,113.51 50,000.00 94.23 2,886.49 .00 .00 1,000.00 .00 1,000.00 .00 42.00 5,000.00 .84 4,958.00 4.50 264.50 1,000.00 26.45 735.50 .OD .00 500.00 .00 500.00 41,790.76 379,044.30 525,500.00 72.13 146,455.70 66,439.79 581,646.93 833,195.00 69.81 251,548.07 City of Medina MONTHLY EXPENDITURE REPORT SCptelY bw 30, 200E M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION REC.'RSATION-LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 S74 20 49 00 Miscellaneous TOTAL OTHER SERVICES E. CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 OF UNEXPENDED TOTAL BALANCE 454.00 22,737.50 21,000.00 108.27 1,737.50- .00 1,082.11 500.00 216.42 582.11- 454.00 23,B19.61 21,500.00 110.79 2,319.61- 63.28 3,287.75 2,800.00 117.42 487.75- .00 885.29 600.00 147.55 285.29- 63.28 4,173.04 3,400.00 122.74 773.04- 194.74 1,171.57 800.00 146.45 371.57- 194.74 1,171.57 800.00 146.45 371.57- 73.50 88.50 200.00 44.25 111.50 .00 .00 200.00 .00 200.00 .00 193.18 200.00 91.59 L6.82 73.50 271.68 600.00 45.28 328.32 785.52 29,435.90 26,300.00 111.92 3,135.90- City of Medina MONTHLY EXPENDITURE REPORT 8eptmtber 30, "08 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 so 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 60 31 01 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 60 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 05 Viewpoint Park -Stairs 001 000 000 576 80 63 10 Viewpoint Park-Irrigate/Landsc 001 000 000 576 80 63 15 Fairweather Playfield-Recondit 002 000 000 576 00 63 20 Park/Trails-Picnic Table/Bench 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT PAGE 15 1r OF UNEXPENDED TOTAL BALANCE 14,694.46 131,840.64 202,196.00 65.01 70,955.36 .00 639.88 2,500.00 25.60 1,860.12 14,694.46 132,480.52 205,296.00 64.53 72,815.48 4,445.77 38,555.88 57,D00.00 67.64 18,444.12 267.94 1,535.57 2,500.00 61.42 964.43 4.713.71 40,091.45 59,500.00 67.38 19,408.55 4,496.29 12,332.56 25,000.00 49.33 12,667.44 2,010.14 3,026.72 81000.00 37.83 4,973.28 460.68 4,975.71 10,900.00 45.65 5,924.29 6,967.11 20,334.99 43,900.00 46.32 23,565.01 2,750.00 10,567.97 37,S00.00 2a.18 26,932.03 388.80 1,892.56 9,000.00 21.03 1,107.42 1,985.11- 2,463.11 2,000.00 123.16 463.11- 285.00 3,056.33 3,500.00 87.32 443.67 4,329.45 8,154.91 9,000.00 90.61 645.09 .00 1,422.28 6,000.00 23.70 4,577.72 146.17 666.47 3,000.00 28.88 2,133.53 .00 221.58 .00 .00 221.58- 5,914.31 2a,645.23 70,000.00 40.92 41,354.77 .00 .00 24,000.00 .00 24,000.00 .00 .00 10,000.00 .00 10,000.00 .00 .00 10,000.00 .00 10,000.00 .00 .00 6,000.OD .00 6,000.00 .00 911.51 1,500.00 60.77 588.49 .00 911.51 51,5D0.00 1.77 50,588.49 32,289.59 222,463.70 430,196.00 51.71 207,732.30 City of Medina MONTHLY EXPENDITURE REPORT SnAember 80, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 30 00 Street Fund 001 000 000 597 00 40 00 Reserve Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES PAGE 16 ! OF UNEXPENDED TOTAL BALANCE .00 200,000.00 200,000.00 100.00 .00 .00 500,000.00 500,000.00 100.00 .00 .00 700,000.00 700,000.00 100.00 .00 264,559.21 3,856,681.34 5,856,629.00 65.85 1,999,747.66 City of Medina MONTHLY REVENUE REPORT September 30, 2008 N.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 20 00 00 Equip -Insurance Recoveries TOTAL OTHER FINANCING SOURCES TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. t OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 12,285.00 12,285.00 100.00 .00 .00 12,285.00 12,285.00 100.00 .00 .00 12,285.00 12,295.00 100.00 .00 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 200 000 000 621 60 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT PAGE 17 it OP UNEXPENDED APPROPRIATED TOTAL BALANCE .00 39,686.91 79,480.00 49.93 39,793.09 .00 39,686.91 79,480.00 49.93 39,793.09 .00 39,686.91 79,480.00 49.93 39,793.09 City of Medina MONTHLY REVENUE REPORT 14epten&w 30, 2008 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 331 06 91 00 Nat$1 Pollution Discharge Elim 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 Y.T.D. • OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 .00 75,000.00 .00 5,737.26 49,628.90 14,000.00 67.07 5,737.26 49,628.80 149,000.00 33.31 .00 200,000.00 200,000.00 100.00 .00 200,000.00 200,000.00 100.00 5,737.26 249,628.80 349,000.00 71.53 75,000.00 24,311.20 99,371.20 .00 .00 99,371.20 City of Medina MONTH .LY EXPworTURE REPORT Sep ` ea abw 30, 2008 PAGE 18 M.T.D. Y.T.D. i OF UNRXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & RAGES 101 000 000 542 30 11 00 Salaries & Wages 101 000 000 542 30 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL, BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 102 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 14,694.46 131,940.64 177,836.00 74.14 45,995.36 .00 639.91 .00 .00 639.91- 14,694.46 132,480.55 177,836.00 74.50 45,3S5.45 4,446.09 38,558.61 S1,200.00 75.31 12,641.39 430.46 575.86 2,500.00 23.03 1,924.14 4,876.55 39,134.47 53,700.00 72.88 14,565.53 71.03 4,376.60 10,000.00 43.79 5,621.40 .00 .00 11500.00 .00 1,500.00 9,344.71 57,173.83 155,000.00 36.89 97,826.17 35.58 345.09 25,000.00 1.36 24,654.91 .00 .00 2,000.00 .00 2,000.00 46.80 376.60 2,000.00 18.84 1,623.20 .00 4,694.04 4,000.00 117.35 694.04- 7,654.94 10,252.13 40,000.00 25.63 29,747.81 1,613.65 14,533.89 21,000.00 69.21 6,466.11 .00 9,050.08 6,000.00 150.83 3,050.08- .00 846.28 1,000.00 84.63 153.72 .00 .00 12,000.00 .00 12,000.00 18,772.71 101,650.74 279,500.00 36.37 177,849.26 38,343.72 273,266.76 511,036.00 53.47 237,770.24 ACCOUNT NUMBER DESCRIPTION RESERVE FUND TRANSFERS 102 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL RESERVES FUND City of Medina MONTHLY REVBNUE REPORT September 30, 2008 M.T.D. RECEIPTS PAGE 5 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL 8%PECTATION 00 500,000.00 500,000.00 100.00 00 500,000.00 500,000.00 100.00 00 500,000.00 500,000.00 100.00 00 00 00 City of Medina MONTHLY REVENUE REPORT September 30, 2008 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TRES FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenuee-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TRES FUND PADS 6 Y.T.D. i OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 38,928.00 35,000.00 111.22 3,928.00- .00 38,928.00 35,000.00 112.22 3,928.00- .00 38,929.00 35,000.00 111.22 3,928.00- City of Medina MONTHLY EXPENDITURE REPORT SieP&mAcr 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND PAGE 20 i OF UNEXPENDED TOTAL BALANCE OTHER SERVICES h CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement .00 106,068.15 114,000.00 93.04 7,931.85 TOTAL OTHER SERVICES i CHARGES .00 106,068.15 114,000.00 93.04 7,931.85 TOTAL TREE FUND .00 106,068.15 114,000.00 93.D4 7,931.85 City of Medina MONTHLY REVENUE REPORT September 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 307 000 000 317 35 00 00 Real Estate Excise Tax 2 TOTAL TAXES PAGE 8 • OF REMAINING ESTIMATED TOTAL EXPECTATION 31,822.11 179,B65.68 412,500.00 43.60 232,634.32 31,822.11 179,865.68 412,500.00 43.60 232,634.32 63,644.22 359,131.36 825,000.00 43.60 465,268.64 TOTAL CAPITAL PROJECTS FUND 63,644.22 359,731.36 825,000.00 43.60 465,260.64 ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND City of Medina MONTHLY EXXPENDITURE REPORT Aep41CAl bm 30, 2008 PAGE 22 M.T.D. Y.T.D. • OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 307 000 000 595 30 63 11 Facility Structural Analysis 307 000 000 595 30 63 13 Pub Safety Camera Systems 307 000 000 595 30 63 14 Viewpoint Park Dock Repair 307 000 000 595 30 63 15 Beach Prk Irrigate/Path Repair 307 000 000 595 30 63 16 Beaach Prk Pond Water Treatmt 307 000 000 595 30 63 17 Park Five Corners Landscaping TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS .00 .00 17,364.68 .00 217.20 33.66 1,000.00 .00 .00 120.00 18,735.56 18,735.56 .00 293,000.00 .00 65,000.00 85,148.60 110,000.00 .00 150,000.00 63,078.60 760,000.00 46,883.21 375.000.00 1,000.00 55,000.00 .00 50,000.00 .DO 40,000.00 120.00 10,000.00 196,230.41 1,908,000.00 196,230.41 1,908,000.00 .00 293,000.00 .00 65,000.00 77.41 24,851.40 .00 150,000.00 8.30 696,921.40 12.50 328,116.79 1.82 54,000.00 .00 50,000.00 .00 40,000.00 1.20 9,880.00 10.28 1,711,769.59 10.28 1,711,769.59 City of Medina MONTHLY REVENUE REPORT Septe a4 w 80, 2008 PAGE 10 M.T.D. Y.T.D. 4 OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 03 Security Dep-Burke, J Michael .00 5.000.00 .00 .00 5,000.00- 631 000 000 389 00 10 05 Security Dep-Brunell, Anne .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 07 Sec Dep-Lee, Has (Green Store) .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 10 Security Dep-Komen .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 20 Security Dep-Medina place 00 10,000.00 .00 .00 10,000.00- 631 000 000 389 00 10 22 CMP Bond -St Thomas .00 3,000.00 .00 .00 3,000.00- 631 000 000 389 00 10 23 Sec Dep-McMillan, Dr & Mrs 12,000.00 12,000.00 .00 .00 13,000.00- 631 000 000 389 00 11 01 CMP Bond-Dalzell .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 02 CMP Bond-Overlake Golf .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 Ol CMP Bond-8105 Overlake-Bond I .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 04 CNP Bond-Kobzar, Alexander .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 O5 CMP Bond-8105 Overlake-Bond IS .00 60,000.00 .00 .00 60,000.00- 631 000 000 389 00 11 06 CMP Bond-Lochaood Lazier Custa .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 07 CMP Bond-Noarat Majlesy .00 1,500.00 .00 .00 1,500.00- 631 coo 000 389 00 11 08 CMP Bond-Overlake GolfiCountry .00 25,001.20 .00 .00 25,001.20- 631 000 000 389 00 it 12 CMP Bond-Swindells/Schiro .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 it 13 CMP Bond-Osterhaus C-1939 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 15 CMP Bond-Valdman, Bert C- .00 1,500.00 .00 .00 1,500.00- 631 000 000 369 o0 11 16 CMP Bond-Waghini, Devon .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 17 CMP Bond-Bakhmet C-194S .00 1,500.00 .00 .00 1,500.00- 631 000 000 369 00 11 38 CMP Bond -Fine Structures .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 19 CMP Bond-Chaffey, Herb -DO 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 20 CMP Bond -Carpenter, Colin .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 21 CMP Bond-Mazzuca, Deric .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 22 CNP Bond-Saad, Paul .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 23 CMP Bond -Fax, David C-2117 .00 1,500.00 .00 .00 1,500.00- 631 000 000 369 00 11 24 CMP Bond -Perry, Douglas C-2089 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 26 CMP Bond -Perkins C2334 1,500.00 1,500.00 .00 .00 1,500.00- 631 000 000 369 00 11 27 CMP Bond-Odegard 1,500.00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 12 01 Cash Bond-Majlesy,Nate ROW3177 .00 10,000.00 .00 .00 10,000.00- 631 000 000 389 00 20 10 Park Bench -Tiles .00, 2,460.00 .00 .00 2,460.00- 631 000 000 389 12 52 01 WA St -Bldg Code Fee 63.00 562.50 .00 .00 562.50- 631 000 000 389 12 S2 03 WA St -Judicial Info Systems .00 6,437.58 .00 .00 6,437.58- 631 000 000 389 12 52 06 WA St -State Portion .00 37,030.21 .00 .00 37,030.21- 631 000 000 389 12 52 07 WA St -State 30% .00 20,776.49 .00 .00 20,776.49- 631 000 000 389 12 52 08 WA St -Trauma Care .00 2,036.26 .00 .00 2,036.26- 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath .00 2,620.53 .00 .00 2,620.53- 631 000 000 369 12 52 11 WA St -School Zone .00 149.19 .00 .00 149.18- 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 .00 772.59 .00 .00 772.59- 631 000 000 389 12 52 13 NA St -Auto Theft Prevention .00 2,884.89 .00 .00 2,884.89- 631 BOO 000 389 12 52 14 WA 9t-Trauma Brain Injury .00 342.97 .00 .00 342.97- 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 36.00 434.00 .00 .00 434.00- 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 19.25 346.50 .010 .00 346.50- 631 000 000 389 12 52 99 King County -Crime Victims .00 921.86 .00 .00 921.86- 631 000 000 389 12 60 00 Lifeguard Tee Shirts .00 30.00 .00 .00 30.00- TOTAL NON -REVENUES 15,118.25 252,806.76 .00 .00 252,806.76- TOTAL NON -REVENUE TRUST FUND 15,110.25 252,806.76 .00 .00 252,806.76- ACCOUNT NUMBER 631 000 000 589 00 10 03 631 000 000 589 00 30 07 631 000 000 589 00 10 20 631 000 000 589 00 10 22 631 000 000 589 00 20 30 631 000 000 589 00 20 15 631 000 000 589 12 52 01 631 000 000 S99 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 12 631 000 000 589 12 52 13 631 000 000 589 12 52 14 631 000 000 S89 12 52 88 631 000 000 589 12 52 89 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT September 30, 2008 M-T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES Security Dep-Burka, J Michael SEC DEP-LEE, HAE (GREEN STORE) Security Dep-Medina Place CMP Bond -St Thomas Park Bench -Tiles Benchmark -Upland Appraisal WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30i NA St -Trauma Care NA St-Lab-Bld/Breath WA St -State Portion-PSEA 3 WA St -Auto Theft Protection WA St -Trauma Brain Injury Dept of Lic-Gun Permit-818/21 WA St Patrol -Gun -FBI (424) King County -Crime Victims TOTAL NON -EXPENDITURES PAGE 24 i OF UNEXPENDED TOTAL BALANCE .00 5,000.00 .00 .00 5,000.00- .00 5,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- 3,000.00 3,000.00 .00 .00 3,000.00- .00 60.00 .00 .00 60.00- .00 Soo.00 .00 00 500.00- .00 387.00 .00 .00 387.00- .00 4,201.40 .00 .00 4,201.40- .00 22,862.26 .00 .00 22,862.26- .00 12,499.18 .00 .00 12,499.78- .00 1,264.07 .00 .00 1,264.07- .00 1,334.85 .00 .00 1,334.85- .00 452.22 _00 .00 452.22- .00 1,883.95 .00 .00 1,6B3.95- .00 342.97 .00 .00 342.97- 18.00 396.00 .00 .00 396.00- 36.50 327.25 .00 .00 327.25- .00 921.86 .00 .00 921.86- 3,056.50 70,433.61 .00 .00 70,433.61- City ofMedina s17H Chums Check 11teoster September 30, 2008 PAGE 1 Check Amo mt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74464 2,750.00 18475 ROUNDHILL, LINDA S. 09/03/08 00/00/00 2008 WIND SONG 001 000 000 576 80 41 00 2,750.00 DUDLEY CARTER SCULPTURE i INVOICE TOTAL 2,750.00 74465 851.54 18147 BANK OF AMERICA 09/08/08 00/00/00 AUG'08-BAKER A 001 000 000 511 60 49 00 128.82 QFC-CITY MGR RECEPTION INVOICE TOTAL 128.82 AUG108-BAKER B 001 000 000 511 60 49 00 32.05 QFC-CITY MGR RECEPTION INVOICE TOTAL 32.05 AUG'08-BAKER C 001 D00 000 511 60 49 00 39.19 WHOLE FOODS -FLOWERS INVOICE TOTAL 39.19 AUG108-BAKER D 001 000 000 511 60 49 00 243.41 SPECIALTY'S -BOX LUNCHES INVOICE TOTAL 243.41 AUG'08-BAKER E 001 000 000 518 90 48 00 29.95 DRI PC TOOLS -FIX VIRUS INVOICE TOTAL 29.95 AUG109-BAKER P 001 000 000 518 10 31 00 378.12 XEROX-CARTRIDGES INVOICE TOTAL 378.12 74466 17,364.68 18354 CAICOS CORPORATION 09/05/08 00/00/00 10 307 000 000 595 30 63 03 17,364.68 BEACH PARK SHORELINE INVOICE TOTAL 17,364.68 74467 503.45 6330 HOME DEPOT CREDIT SERVICES 09/08/08 00/00/00 200608 001 000 000 576 80 31 00 117.41 SUPPLIES 200808 001 000 000 576 80 31 01 386.04 SUPPLIES INVOICE TOTAL 503.45 74460 429.00 13404 PUBLIC STORAGE 09/08/08 00/00/00 UNIT 1121-OCT'08 001 000 000 518 30 45 00 164.00 STORAGE INVOICE TOTAL 164.00 UNIT 1410-OCT'OB 001 000 000 518 30 45 00 265.00 STORAGE INVOICE TOTAL 265.00 74469 1s0.06 18368 VISION MUNICIPAL SOLUTIONS, LL 09/08/08 00/00/00 2008 CONFERENCE 001 000 000 514 10 43 00 150.00 BURDUE, JAN INVOICE TOTAL 150.00 74470 285.00 18197 WILLIS, JOE 09/08/08 00/00/00 SEP108 001 000 000 576 80 43 00 285.00 AUTO ALLOWANCE City of Medina Claims Cheek Register 4e30, 2008 ,September PAGE 2 Cheek Amount Nulr1� VENDOR DATE DATE pISTRFBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 205.00 74471 73.SO 18022 AMERICAN RED CROSS 09/11/00 00/00/00 10022013 001 000 000 574 20 43 00 13.SO GUARDSTART HOOK INVOICE TOTAL 13.50 1021954 001 000 000 S74 20 43 00 1S.00 MOVIE RENTAL INVOICE TOTAL 15.00 1021955 001 000 000 574 20 43 00 45.00 3 MOVIE RENTAL$ INVOICE TOTAL 45.00 74472 87.20 18466 AMERIGAS PROPANE 09/11/08 00/00/00 A1400-638759 307 000 000 595 30 63 11 87.20 GENERATOR CONNECTION INVOICE TOTAL 87.20 74473 245.17 19460 BANC OF AMERICA LEASING 09/11/08 00/00/00 10547464 001 000 000 521 20 45 00 245.17 KONICA MINOLTA COPIER INVOICE TOTAL 245.17 74474 S72.85 1500 BELLEVUE CITY TREASURER - UTIL 09/11/08 00/00/00 200808A 001 000 000 518 10 47 00 572.85 WATER INVOICE TOTAL 572.85 7447E 164.95 18363 CONCAST 09/11/08 00/00/00 SEP,OB 001 000 000 521 20 42 00 164.95 HIGH SPEED INTERNED INVOICE TOTAL 164.95 74476 63.42 18275 CRYSTAL AND SIERRA SPRINGS -ADM 09/11/08 00/00/00 0808-ADMIN 001 000 000 SIB 10 31 00 63.42 WATER INVOICE TOTAL 63.42 74477 45.19 18274 CRYSTAL AND SIERRA SPRINGS-PW 09/11/08 00/00/00 0808-PW 001 000 000 576 80 31 00 45.19 WATER INVOICE TOTAL 45.19 74478 245.00 3387 DAILY JOURNAL OF COMMERCE 09/11/08 00/00/00 3208267 001 000 000 SIB 10 44 00 24S.00 SURVEILLANCE SYSTEM INVOICE TOTAL 245.00 74479 763.00 3708 DAY WIRELESS SYSTEMS 09/11/08 00/00/00 144933 001 000 000 521 20 48 00 763.00 ADD WSP CHANNEL INVOICE TOTAL 763.00 74480 33.68 18213 DIGITAL REPROGRAPHIC SERVICES 09/11/08 00/00/00 254485 307 000 000 59S 30 63 13 33.68 COPIES INVOICE TOTAL 33.69 74481 370.34 3756 DON-S GROUP ATTIRE 09/11/08 00/00/00 131835 001 000 000 525 60 31 00 370.34 250 SERIES HAGS City of Medina Claims Check Register September 30, 2008 PAGE 3 Check Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 370.34 74482 1,150.40 18092 ENVIRONMENT CONTROL 09/11/08 00/00/00 4103996 001 000 000 518 30 48 00 165.40 BLDG SUPPLIES INVOICE TOTAL 16S.40 665624 001 000 000 518 30 48 00 98S.00 BLDG MAINTENANCE INVOICE TOTAL 985.00 74403 224.77 18112 EVER -MARK, LLC 09/11/08 00/00/00 19245 001 000 000 521 20 49 60 224.77 1000 BADGE STICKERS INVOICE TOTAL 224.77 74484 160.34 5270 FINANCIAL CONSULTANTS INT'L IN 09/11/06 00/00/00 9786 001 000 000 521 20 48 30 168.34 POLICE AUTO 15 INVOICE TOTAL 168.34 74485 5,550.00 5275 FINNIGAN, KRISTEN 09/11/08 00/00/00 AUG'08 001 000 000 525 60 41 00 2,590.00 EMERGENCY/CEMP AUG108 001 000 000 525 60 41 02 2,960.00 EMERGENCY/CEMP INVOICE TOTAL 5,550.00 744B6 222.50 S4SO FOSTER PEPPER 09/11/08 00/00/00 897296 001 000 000 515 20 41 60 222.50 SKINNER APPEAL INVOICE TOTAL 222.50 74487 26.00 18426 GNP HOMES WHITE SWAN LLC 09/11/08 00/00/00 1130 001 000 000 521 20 32 00 26.00 POLICE AUTO WASH INVOICE TOTAL 26.00 74488 694.6S 18394 IMTEGRA TELECOM 09/11/08 00/00/00 AUG-08 001 000 000 518 10 42 00 694.65 T-1 PHONE DATA CIRCUIT INVOICE TOTAL 694.65 74499 130.00 18331 JOHNSTON ARCHITECTS 09/11/08 00/00/00 20080901 307 000 000 595 30 63 L1 130.00 MEDINA CITY HALL INVOICE TOTAL 130.00 74490 10,307.32 8210 KC FINANCE -JAIL SERVICES 09/11/00 00/00/00 1498966 001 000 000 521 20 51 50 426.87 MISDEMEANOR BOOKING INVOICE TOTAL 426.87 1498870 001 000 000 521 20 51 50 9,880.45 MISDEMEANOR BOOKING INVOICE TOTAL 9,880.45 74491 170.23 18287 KESSELRING GUN SHOP INC 09/12/00 00/00/00 17855 001 000 000 521 20 35 20 170.23 GUN SUPPLIES INVOICE TOTAL 170.23 City of Medina Claims Check Register September 30, 2008 PAGE 4 Check Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 14492 80.00 18370 MHM RESOURCES, INC 09/11/08 00/00/00 12SA10099467 001 000 000 514 10 49 10 80.00 125 PLAN FEE INVOICE TOTAL 80.00 74493 167.05 18099 MICHAEL-S DRY CLEANING 09/11/08 00/00/00 7/15/08-8/31/08 001 ODD 000 521 20 22 00 161.05 POLICE DRY CLEANING INVOICE TOTAL 167.05 74494 4,000.00 18289 MOBERLY & ROBERTS, P.L.L.0 09/11/08 00/00/00 92 001 000 000 512 50 41 10 4,000.00 PROSECUTION SERVICES INVOICE TOTAL 4,000.00 74495 331.20 18463 MX LOGIC 09/11/08 00/00/00 201254 001 000 000 518 90 48 00 331.20 ARCHIVE STORAGE CONTROL INVOICE TOTAL 311.20 74496 9,102.25 10555 OGDEN MURPHY WALLACE 09/11/08 00/00/00 669138 001 000 000 515 20 41 10 5.469.60 WAYNE TANAXA INVOICE TOTAL 5,469.60 669143 001 000 000 515 20 41 10 3,632.65 VARIOUS MATTERS INVOICE TOTAL 3,632.65 74497 22,444.61 10700 OTAK 09/11/OB 00/00/00 50877574 001 000 000 558 60 41 50 18,856.90 SHORELINE RESTORATION INVOICE TOTAL 18,856.90 80880294 101 000 000 542 30 41 00 3,587.71 SHORELINE RESTORATION INVOICE TOTAL 1,587.71 74498 424.38 11020 PACIFIC TOPSOILS, INC. 09/11/08 00/00/00 265353 001 000 000 576 BO 41 04 129.60 TOPSOILS INVOICE TOTAL 129.60 265417 001 000 000 576 80 41 04 129.60 TOPSOILS INVOICE TOTAL 129.60 268796 101 000 000 542 30 41 10 35.58 TOPSOILS INVOICE TOTAL 35.58 269913 001 000 000 576 8D 41 04 129.60 TOPSOILS INVOICE TOTAL 129.60 74499 792.11 11700 PUGET SOUND ENERGY 09/11/08 00/00/00 200808B 101 000 000 542 63 41 00 19.54 ELECTRICITY INVOICE TOTAL 19.54 City oFMedina Claims Check Register September 30, 2008 PAGE 5 (heck Amo»mt VENDOR DATE DATE DISTRIBUTION Ntnnber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 200008C 001 000 000 518 10 47 00 633.49 ELECTRICITY INVOICE TOTAL 633.42 200808D 001 000 000 576 80 47 00 132.35 ELECTRICITY INVOICE TOTAL 132.35 200808E 001 000 000 576 80 47 00 6.80 ELECTRICITY INVOICE TOTAL 6.80 74500 47.45 11820 OWEST 09/11/08 00/00/00 AUG-08-@W 001 000 000 576 80 42 00 47.45 425-451-8075 INVOICE TOTAL 47.4S 74501 36.00 18447 SATWORX 09/11/08 00/00/00 3007900019 001 000 000 525 60 42 00 36.00 MCC SATELLITE PHONE INVOICE TOTAL 36.00 74502 4,965.00 18438 SKOOG, ANNE 09/11/08 00/00/00 240 101 000 000 542 30 41 00 4,965.00 GIS MAPPING INVOICE TOTAL 4,965.00 74503 18.00 16109 NA ST DBPT OF LICENSING 09/11/08 00/00/00 B621543-LEE 631 000 000 589 12 52 88 19.00 CONCEALED WEAPON INVOICE TOTAL 18.00 74504 38.S0 16145 WASHINGTON STATE PATROL 09/11/08 DO/00/00 2621S34- DYER 631 000 000 589 12 52 69 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 R621S37- LI 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 74505 198.00 18146 WRDLUND, CAROLL 09/11/08 00/00/00 AUG108 001 000 000 521 20 41 00 196.00 CIVIL SERVICES INVOICE TOTAL 198.00 14506 120.00 16163 WELLS MEDINA NURSERY,INC 09/11/08 00/00/00 46638 307 000 000 595 3D 63 17 120.00 FLOWERS-5 CORNERS INVOICE TOTAL 120.00 74507 50.63 422 XO COMMUNICATION SERVICES-POLI 09/11/06 00/00/00 34108461 001 000 000 521 20 42 00 $0.63 PROPERTY ROOM ALARM INVOICE TOTAL 50.63 74500 414.11 18147 BANK OF AMERICA 09/25/08 00/00/00 AUG-08-NALLIS A 001 000 000 576 80 22 DO 192.00 LL BEAN INVOICE TOTAL 192.00 City of Medina Claims Check R.efoSter September 30, 2008 PAGE 6 Check AMOffit VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT AUG-08-WILLIS B 001 000 000 576 80 22 00 75.94 FERGUSON INVOICE TOTAL 75.94 AUG'08-WILLIS C 001 000 000 576 80 49 00 146.17 FEES INVOICE TOTAL 146.17 74509 3,119.15 18147 BANK OF AMERICA 09/30/08 00/00/00 SEP'OS-BAKER A 001 000 000 SIB 90 48 00 125.00 GSA FINANCE-WEBSITE INVOICE TOTAL 125.00 SEP'08-BAKER B 001 000 000 513 10 43 00 160.00 AWC-BAKER INVOICE TOTAL 160.00 SEP'OB-BAKER C 001 000 000 518 10 43 00 40.00 PERKINS COIN -BAKER INVOICE TOTAL 40.00 SEP'OS-BAKER D 001 000 000 518 10 31 00 18.48 BARNES 6, NOBLE -BOOK INVOICE TOTAL 18.48 SEP'08-BAKER E 001 000 000 518 10 43 00 199.00 SSEMINARS NAT'L-BAKER INVOICE TOTAL 199.00 SEP'OB-BURDUE A 001 000 000 514 10 49 10 38.12 SONIC SOLUTIONS SOFTWRE INVOICE TOTAL 38.12 SEPIOS-BURDUE B 001 000 000 514 10 49 10 29.95 WINZIP SOFTWARE INVOICE TOTAL 29.95 SEP-09-BURDUR C 001 000 000 514 10 49 00 19.95 00 TO MY PC CONNECTION INVOICE TOTAL 19.95 SEP-08-GRUMRACH 001 000 000 558 60 49 00 4.50 B2368-BLDO CODE FEE INVOICE TOTAL 4.50 SEP'OR-WILLIS A 101 000 000 542 30 22 00 410.46 BELLEVILLE SHOE INVOICE TOTAL 430.46 SEP'OS-WILLIS B 001 000 000 576 80 31 00 296.00 NEW TECH BIO INVOICE TOTAL 296.00 City ofMedina Claims Check Register September .30, 2008 PAGE 7 Check Amoxmt VENDOR DATE DATE DISTRIBUTION Nmnber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT SEP'08-WILLIS C 001 000 000 576 80 31 00 505.21 OBERT MARINE SUPPLY INVOICE TOTAL 505.21 SEP108-WILLIS D 001 000 000 576 80 31 00 187.48 NW PLAYGROUND INVOICE TOTAL 187.48 SEP108-WILLIS E 001 000 000 576 80 31 01 1,065.00 NEW TECH RIO INVOICE TOTAL 1,065.00 74SIO 4,190.30 1500 BELLEVUE CITY TREASURER - UTIL 09/30/08 00/00/00 200808E 001 000 000 576 80 47 00 40.31 WATER INVOICE TOTAL 40.31 200808C 001 000 000 576 80 47 00 337.84 WATER INVOICE TOTAL 317.84 200808D 001 000 000 576 80 47 00 3,665.67 WATER INVOICE TOTAL 3,665.67 200809E 001 000 000 576 80 47 00 246.48 WATER INVOICE TOTAL 146.40 74511 245.00 18476 CABOT DOW ASSOCIATES, INC 09/30/08 00/00/00 AUG'08 001 000 000 513 10 41 DO 245.00 POLICE LABOR NEGOTIATE INVOICE TOTAL 245.00 74512 188.70 18413 CHRYSLER. JEEP, DODGE BELLEVUE 09/30/08 00/00/00 537863 001 000 000 521 20 48 20 188.70 POLICE AUTO 15 INVOICE TOTAL 188.70 74513 460.68 18381 CONOCO PHILLIPS FLEET 09/30/08 00/00/00 810224763808 001 000 000 576 80 32 00 460.68 DIESEL INVOICE TOTAL 460.68 74514 26.75 18063 DATA BASE SECURE RECORDS DESTR 09/30/08 00/00/00 35276 001 000 ODO 518 10 41 00 26.75 SHRED RECORDS INVOICE TOTAL 26.75 74515 59.28 4640 ENA COURIERS INC 09/30/08 00/00/00 208956 001 000 000 521 20 42 00 59.28 COURIER SERVICE INVOICE TOTAL 59.28 74516 7,654.94 5150 EVERSON'S ECONO-VAC, INC. 09/30/08 00/00/00 GL561 101 000 000 542 40 41 00 7,654.94 DISPOSAL/JETTING INVOICE TOTAL 7,654.94 City ofMedina Claims Check Register September 30, 2008 PAGE 8 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74517 194.74 18148 FISHERIES SUPPLY INC 09/30/08 00/00/00 Y1903757 001 000 000 574 20 31 00 194.74 MOORING BUOY Q CHAIN INVOICE TOTAL 194.74 74518 36.49 5875 GRAINGER 09/30/08 00/00/00 9729377383 001 000 000 576 80 31 01 36.49 SUPPLIES INVOICE TOTAL 36.49 74519 35.95 6340 HOMEGUARD SECURITY SERVICES 09/30/08 00/00/00 IR1121 001 000 000 521 20 42 00 35.95 ALARM SYSTEM INVOICE TOTAL 35.95 74520 477.02 6345 HORIZON 09/30/08 00/00/00 6922638-00 101 000 000 542 30 31 00 22.92 SUPPLIES INVOICE TOTAL 22.92 6822951-00 001 000 000 576 80 31 01 454.10 SUPPLIES INVOICE TOTAL 454.10 74521 3,345.00 7155 INTELLIGENT PRODUCTS INC 09/30/00 00/00/00 87495A 001 000 000 576 80 31 00 3,345.00 MUTT MITTS INVOICE TOTAL 3,345.00 74522 122.62 9070 LOWE-S BUSINESS ACCOUNT 09/30/08 00/00/00 200809 101 000 000 542 30 31 00 54.11 SUPPLIES 200809 001 000 000 576 80 31 01 68.51 SUPPLIES INVOICE TOTAL 122.62 74523 1,000.00 16325 MEDINA, CITY OF 09/30/06 00/00/00 HEARING EXAMINER 307 000 000 595 30 63 14 1,000.00 SUBSTANTIAL DEV PERMIT INVOICE TOTAL 1,000.00 74524 662.40 10463 MX LOGIC 09/30/08 00/00/00 209421 001 000 000 518 90 48 00 662.40 ARCHIVE STORAGE CONTROL INVOICE TOTAL 662.40 74525 344.94 10550 OFFICE DEPOT CREDIT PLAN 09/30/OB 00/00/00 20080903 001 000 000 518 10 31 00 203.77 SUPPLIES 20080903 001 000 000 525 60 31 00 141.17 SUPPLIES INVOICE TOTAL 344.94 74526 218.00 10556 0IC EQUIPMENT INC 09/30/08 00/00/00 45630 001 000 000 518 30 45 00 218.00 PN OFFICE TRAILER INVOICE TOTAL 218.00 74527 4,892.38 1D700 OTAK 09/30/08 DD/00/00 AUOS-SEPS-08AA 001 000 000 558 60 41 50 1,728.00 TREE CONSULTANT INVOICE TOTAL 1,728.00 City ofMedim Clams Cheek Re®lster September 30, 200S PAGE 9 Check Amaant VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT AUG9-SEPS'OSAA 001 000 000 558 60 41 01 3,164.38 PLANNING CONSULTANT INVOICE TOTAL 3,164.38 74528 1,956.65 18479 PACIFIC ENGINEERING TECHNOLOGI 09/30/08 00/00/00 59144 001 000 000 558 60 41 00 1,956.65 WIRELESS ANTENNA REVIEW INVOICE TOTAL 1,956.65 74529 5,125.13 18391 PRENTICE, WAYNE 09/30/08 00/00/00 SEP'08 001 000 000 558 60 41 06 5,125.13 BLDG INSPECTOR INVOICE TOTAL 5,125.13 74530 4,220.00 11427 PRICE, JOHN G. 09/30/05 00/00/00 1031 001 000 000 512 50 41 20 4,220.00 PUBLIC DEFENDER INVOICE TOTAL 4,220.00 74531 1,594.11 11700 PUGET SOUND ENERGY 09/30/08 00/00/00 200808A 101 000 000 542 63 41 00 1,594.11 ELECTRICITY INVOICE TOTAL 1,594.11 74532 47.92 11820 OWBST 09/30/08 00/00/00 SUP-00-PW 001 000 000 516 80 42 00 47.92 425-4S1-8075 INVOICE TOTAL 47.92 74533 10,955.20 12005 ROTH HILL ENGINEERING PARTNERS 09/30/08 00/00/00 AUG'O8 001 000 000 558 60 41 01 10,955.20 ENGR CONSULTANT INVOICE TOTAL 10,955.20 74534 694.90 13350 SEATTLE TIMES, THE 09/30/08 00/00/00 D090600124 001 000 000 518 10 44 00 694.90 LEGAL ADVERTISING INVOICE TOTAL 694.90 74535 3,000.00 18477 BELLEW CONSTRUCTION 09/30/08 00/00/00 RELEASE BOND 631 000 000 589 00 10 22 1,000.00 SAINT THOMAS SCHOOL INVOICE TOTAL 3,000.00 74536 506.09 18255 SIMLAB.NET-CITY HALL 09/30/08 00/00/00 1706394 001 000 000 518 10 42 00 506.09 INTERNET i, PHONE INVOICE TOTAL 506.09 74537 163.75 18249 SIMLAB.NET-SHOP 09/30/08 00/00/00 1706399 001 000 000 SIB 10 42 00 163.75 INTERNET 4 PHONE INVOICE TOTAL 163.75 74538 553.02 12660 BOB DATA SERVICES INC 09/30/06 00/00/00 23423 001 000 ODO 518 10 49 30 553.02 NEWSLETTER INVOICE TOTAL 553.02 74539 216.4E 13520 STAPLES BUSINESS ADVANTAGE 09/30/08 00/00/00 310799SS67 001 000 000 SIB 10 31 00 53.50 SUUPLIBS INVOICE TOTAL 53.50 City of Medina Claims Check Register SePtember W 2008 , PAGE 10 Check Amount Number VENDOR DATE DATE DISTRIBUTION MMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER AMOUNT 3107998566 001 000 000 518 10 31 00 162.98 SUPPLIES INVOICE TOTAL 162.98 74540 46.80 15203 UTILITIES UNDERGROUND LOCATION 09/30/08 00/00/00 6080204 101 000 000 542 30 47 00 46.80 EXCAVATION NOTIFICATION INVOICE TOTAL 46.80 74541 83.28 13475 WA ST AUDITOR'S OFFICE 09/30/OB 00/00/00 L72512 001 000 000 514 10 51 00 93.28 . AUDIT OF 2007 REPORT INVOICE TOTAL 83.28 74542 792.00 16107 NA ST DEPT OF ECOLOGY 09/30/08 00/00/00 2009-WAR04SS27 101 000 000 542 30 41 00 792.00 JUL1'08-DEC31108 FEE INVOICE TOTAL 792.00 74543 57.75 16145 WASHINGTON STATE PATROL 09/30/08 00/00/00 E621538-4ONJAZEB 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 9621540-RAMIREZ 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 E621542-KNOTT 631 000 000 589 12 52 89 19.25 CONCEALED WEAPON INVOICE TOTAL 19.25 GRAND TOTAL 144,158.89 ITEM OB-1 CITY OF MEDINA Office of the City Manager October 8, 2008 To: Mayor, City Council From: Interim City Manager Mike Caldwell Re: 2009 Budget Budget There are attached six pages that need to be replaced in the preliminary budget packets that were distributed last week. (Top summary page and pages 8, 15, 16, 19, and 23) 1 have also included a revised Budget Calendar. General Fund Revenues: Property Tax — The basis for levy calculation was developed by using last years actual regular levy of $2,191,253 and adding a new construction levy of $55,930 for a total of $2,247,183. Sales Tax — The 2008 sales tax revenues were higher because of two major purchases from a Medina resident. The forecast for 2009 was developed by averaging past years data and adding a small increase for expected revenue from the new point of delivery legislation. Expenditures: The forecasted 2009 General Fund expenditures are lowered than the 2008 budget and include salary increases based on the cost of living mid year 6.2% index, proposed contract agreements and substantial increases in our fire protection contract and the new NORCOM dispatch center. There are no additional employees requested. Equipment Fund Equipment forecasted for purchase in 2009 is listed and budgeted in the Department budget requests. This fund at present is an unfunded liability and been misused in the past. The city has had a practice of purchasing equipment through this fund but not charging the expenditures back to the respective department budgets. 1 of 2 2005 2006 2007 '0�8 )gtldrlt 2008 2009 Proposed 2009 2009 Actual Actual Actual Projected $ - - DESC.RR IPTION Year End Bu Change Change GENERAL FUND - - - --- ----- --- -- - - - --- --- - BEGINNING FUND BALANCE - -- $ ---.. 2,018,490 $ - 2,473,497 ---- $ ----- -- 2,649, 364 $ 2,939,677 $ 2,839,6 7 $ 3,038,602 $ 199,925 7.01% REVENUES 5,007,633 4,941,492: 5,353_,737 5,259,143 5,498,9!9 5,211,569 (47,574) -0.90% OPERATING TRANSFERS -IN - - - #DIV/0! EXPENDITURES 4,153,636 4,212,209 4,811,141 S,156,629 - 4,599,994 5,112,220 (44,409) -0.86% 399,000I 554,407, - 351,293 700000 700,000 290,000 (420,000)� -60.00% _OPERATINGTRANSFERS-OUT ENDING FUND BALANCE $ 2,473,487 f $ 2,648,364 : $ 2,839,677 $ 2,242,191 $ _ 3,038,602 $ 2,857,951 $ 615,760 27.46% EQUIPMENT FUND BEGINNING FUND BALANCE $ 41,493 j $ 67,544 $ 101,622 $ 71,680 $ 71,60 $ 7,207 $ (64,473)1 89:95% REVENUES 2,228 ! - 12,295 12,2�-5 - (12,285)! 100.000/. OPERATING TRANSFERS -IN 77,000 77,000 ! 80,000 - - #DN!0! EXPENDITURES 53,177 42,922 109,942 79,480 76,7 8 - (79,490) 100.00% OPERATING TRANSFERS -OUT " #DN%O! ENDING FUND BALANCE $ 67,544 $ 101,622 !, $ 71,680 $ 4,485 $ 7,207 $ 7,207 $ 2,722 60.69% STREET FUND BEGINNING FUND BALANCE $ 191,423 ' $ 223,730 $ 297,897 $ 230,539 $ 230,539 $ 96,617 $ (143,922) -62.43% REVENUES 63,126. 116,704: 71,359 149,000 65,840 141,000 (8,000), -5.37% OPERATING TRANSFERS -IN 322,000 ' 259,907 271,283 200,000 200,000 280,000 80,000 40.00% EXPENDITURES 352,919 ' 301,444 410,000 511,036 409,7(,2 497,949 (13,187) 2S8% OPERATING TRANSFERS OUT - - #DIV O! ENDING FUND BALANCE $ 223,730 $ 297,897 $ 230,539 $ 68,503 $ 86,617 $ 9,768 $ 9,735) -85.74% RESERVE FUND --._--- BEGINNING FUND BALANCE $ 1,776,380 $ 1,776,380 $ 1,776,380 $ 1,776,380 $ 1,776,3X0 $ 2,276,380 $ 500,060 - 28.15% REVENUES - #DIV OI OPERATING TRANSFERS -IN 500,000 500,000 (5001000) -100.000/. EXPENDITURES - #DIV/0! OPERATING TRANSFERS -OUT - 285,000 285,000 ! #D1V0! ENDING FUND BALANCE $ 1,770,380 $ 1,776,380 $ 1,776,380 $ 2,276,390 $ 2,276, 3fi0 $ 1,991,380 $ (285,000) -12,52% TREE FUND BEGINNING FUND BALANCE $ 69,592 $ 121,406 $ 134,400 $ 93,322 $ 83,322 $ 16,180 $ (67,142) -80.58% REVENUES - 54,353 - 15,415 - - 35,000 38,9;'8 15,000 -(20,000) 57-14% --- - - - - OPERATING TRANSFERS -IN --- - - - - -- --- - --- -- ._. --- T --- - #DIV;O. - -- - EXPENDITURES 2,539 ;� 2 421 51,079 114,000 106,0-0 - (114,000), -100.00% OPERATING TRANSFERS -OUT i #DIV/01 ENDING FUND BALANCE $ 121,406'$ 134,400 $ 83,322 $ 4,322 $ 16,1m) $ 31,180 $ 26,858 621.43% PARK PROPERTY DEBT FUND BEGINNING FUND BALANCE $ 102,298 S 65,911 $ _ _ _ _ $ - $ $ - $ #DIV/O! REVENUES - _ - #DIV/0! OPERATING TRANSFERS -IN - _ - 218,500 #DIV%O! - --- EXPENDITURES 36,387 284,410 #DIV,O! OPERATING TRANSFERS -OUT #DIVlO! ENDING FUND BALANCE $ 65,911 $ $ $ $ $ $ #D1Vi0! CAPITAL PROJECTS FUND BEGINNING FUND BALANCE $ 739,600 $ 1,422,007 $ 1,796,060 $ 1,327,938 $ 1,327,9_:8 $ 1,209,978 $ Q 17,960). -8.89% REVENUES 880,306 973,690 762,108 825,000 479,640 450,000 OPERATING TRANSFERS -IN - 285,000 295,000 . #DIWO! EXPENDITURES -_ 197,999 499,637 -_ 1,230,230 1,908,000 597,600 1,940,000 - _ 32,000 - 1.68% OPERATING TRANSFERS -OUT #DIV,%0! ENDING FUND BALANCE $ 1,422,007 $ 1,796,060 $ 1,327,93H $ 244,938 $ 1,209,9;H $ 4,978 $ (239,960) 97.97% TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE $ 4,939,276 $ 6,150,465 $ 6,754,724 $ 6,329,537 $ 6,329,537 $ 6,634,965 $ 305,428 4.93% REVENUES - -- 6,007,646 5,947,301 6,187,204 6,290,428 6,095,612 5,817,569 (462859) -_ 7.37% OPERATING TRANSFERS -IN 399,000 554,407 351,293 700,000 700,000 565,000 (135,000) -19.29% EXPENDITURES 4,796,4571 5,343,042 6,612,391 7,769,145 5,790,1�4 7,550,069 (219,076) 2.82% OPERATING TRANSFERS -OUT 399,000 554,407 351,283 700,000 700,000 565,000 (135,000y 19.29% OTHER NON -EXPENDITURES #DIV/0! 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QOpp A N N Y N C� a y O y O N N 7 V O J W N N d N L N O R fA v v 00 H o0 7 N N n cv 00 lr- � IO O N u 69 69 v O O 00 K � 00 00 �O lc �D R I -It M In 00 N L3+ Q V 00 FA 69 M M lC O O O M C M c O O O IX in M 00 00 00 00 N Q FA 69 Q z cn In p� 00� � w F, w pCL x x Z � a a WC W to HwwW H A w w >G Z r`n C7 L x a ¢ ��a arz H ° H w w rA u H w H H Oww0 0 0 C HOC 0 o c o c c c o 0 0 0 0 0 0 c � So WM M D\ O �. 01 M M M In M M z o 0 0 0 0 Cl c--C, U O c o c o 0 0 o M c M o M C M o M .0 0 0 0 0 O o 0 00 0 \ O o O O Cl O o0 0C 00 0 Cl r 10 O O O O -- N r Q M M O O a,V 0 0 0 0 U xt 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M vl O O OOf y T N d' v1 v7 7 M M O N U �S5��QQ 5�QQ gg ILI O O O O Cl O O O O O O O O v oo vi ri oo <+i vi vi o � 00 .-. \D r Vl r" r" O U W 00 O lu i N L e0 16� 6QQQ9 QQQQ oQ QQ �Q"' QQ QQ CQ� QQ bQ9 N N C h M Q fA 10 T oG O r N O O N 00 N M— DD T N r M M N N r R v7 oo M 'IT O O c N � d b9 b9 v r N M 0 r r T O N u d b9 be 7 N T W 011 00 4n O T T T O O N V d Ef3 69 z U ti F o p a ti x m tz -Esv fl v CIO O O O O O -- T M M M M <+1 clll� M rl M M 10 W M M M M M M M M M M M V1 41 b7 V1 N h b1 b1 b1 T a, T cl T T T a, T T <1 T T V1 V1 V7 V7 V1 V1 Vl V1 V1 � V1 z O O O O O O O O O O O F. IDo O O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O U U Cl O O O O O O O O O O d o 0 0 0 0 0 0 0 0 0 0 r r r r r r r r r r r 0 M 0 M 0 M 0 M 0 M 0 M 0 M 0 M 0 M 0 M 0 M ITEM OB-2 CITY OF MEDINA Office of the City Manager October 8, 2008 Interlocal Agreement for Mutual Assistance Concerning the Services of a Building Official and a Building Inspector. This agreement will enable both Clyde Hill and Medina to reduce jointly Building Official and Inspection costs. We will bill Clyde Hill monthly for Building Official hours at the 2009 salary rate and overhead costs from the Public Employee's Retirement System, Social Security, Medicare, Labor and Industries unemployment and five percent (5%) for administration. If Steve works overtime hours at home on Clyde Hill projects we will compensate him at year end with a bonus based on his salary rate for hours worked. The base salary with the above first paragraph items included is $51.00 per hour. Clyde Hill will hire a new Inspector in July 2009 and at that time will bill Medina for inspection hours spent on Medina projects. The base salary will be calculated based on the same indexes used for the Building Official. This is a good function for local government cooperation and an excellent time for implementation during a down time in building. The Agreement includes a first quarter, mid -year and end of year review that could lead to other mutually agreed to combined functions. Recommend approval. Mike Caldwell Interim City Manager ITEM OB-2 INTERLOCAL AGREEMENT FOR MUTUAL ASSISTANCE CONCERNING THE SERVICES OF A BUILDING OFFICIAL AND A BUILDING INSPECTOR THIS AGREEMENT is entered into between the Cities of Clyde Hill and Medina, Washington ("the Cities") for the purposes hereinafter mentioned. WHEREAS, the Cities each have need for a Building Official and for a Building Inspector on a part-time basis, and WHEREAS, Medina currently has employed a Building Official, Steve Wilcox, who Clyde Hill is desirous of employing on a part-time basis as its Building Official, and WHEREAS, Clyde Hill desires to employ on a part-time basis as a borrowed employee from Medina its Building Official, and Medina is willing to continue employing a Building Official who's time would be shared with the City of Clyde Hill, and WHEREAS, Clyde Hill is willing to budget and employ beginning in 2009 a Building Inspector who's time would be shared with Medina and Medina is desirous of employing such Building Inspector on a part-time basis as its Building hnspector, and WHEREAS, each party desires to enter into an agreement providing for the mutual benefits to be derived from co-operation in the sharing of employees hired by one of the parties as a full-time employee and shared with the other, and the parties are authorized by the Interlocal Cooperation Act, RCW Chapter 39.34, to enter into mutual assistance agreements when appropriate, now, therefore, FOR AND IN CONSIDERATION OF the terms and conditions specified below, the parties agree as follows: I . Mutual Assistance to be Provided. A. Scope of Services to be Performed by Medina. The Medina Building Official (currently Steve Wilcox) shall competently and courteously perform all building official functions, as specified in the various uniform codes as published by the International Conference of Building Officials as adopted by Clyde Hill, including but not limited to plan check review, building inspection services and other service customarily and usually performed by the Building Officials of each City. In performing such services, the Building Official shall at all times comply with all federal, state, and local statutes, rules, and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Building Official shall be present in Clyde Hill as required. The parties recognize that there may be times when the workload of both cities exceeds the Building Officials available time. It is agreed that the Building Official may manage an agreed upon I GAR707382.D0C;2/00019.900000/ ITEM OB-2 list of outside plan reviewers contracted with by Medina to cover the workload of the Building Official in such situations. The Building Official shall maintain an accurate record of time spent in performance of this Agreement each day. B. Scope of Services to be Performed by Clyde Hill. After Clyde Hill employs a new Building Inspector in 2009 (following the retirement of its current inspector in July 2009), the Clyde Hill Building Inspector shall competently and courteously perform building inspection functions as specified in the various uniform codes as published by the International Conference of Building Officials as adopted by Medina, including but not limited to building inspection services and other service customarily and usually performed by a building inspector. In performing such services, the Building Inspector shall at all times comply with all federal, state, and local statutes, rules, and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. The Building Inspector shall be present in Medina as agreed in writing between the cities. The Building Inspector shall maintain an accurate record of time spent in performance of this Agreement each day. 2. Compensation and Method of Payment. Clyde Hill shall pay Medina at the rate of fifty-one dollars per hour ($51.00), which will include travel time between Medina and Clyde Hill for the services of the Building Official while performing the duties outlined and sixty-five ($65.00) per hour for outside plan reviewers as provided for herein. These hourly amounts shall be adjusted on January 1 of each year by the rate of increase (or decrease) in the 2nd half CPI-W for the Seattle area published by the United States Bureau of Labor Statistics plus merit increases, and increases or decreases to the Public Employee's Retirement, Social Security, Medicare, Unemployment and Labor & Industries indexes. Medina shall invoice Clyde Hill monthly for all sums due under this Agreement, and Clyde Hill shall pay such invoices within thirty (30) days. Additionally, Clyde Hill shall reimburse the Building Official for his automobile mileage at the then current IRS rate for his travel in one direction from Medina City Hall to the City Hall and building site locations in Clyde Hill. Medina shall pay Clyde Hill for Building Inspector services at a rate agreed upon by cities in writing prior to the date of hiring of the Building Inspector by Clyde Hill. 3. Supervision and Discipline. When a requesting city is receiving the assistance of any personnel of a providing city, such personnel shall be supervised in providing such assistance by the requesting city. The requesting city shall have no power to discipline such personnel but may request the providing city to take disciplinary action related to any conduct of the personnel while performing Services for the requesting city. IGAR707382.D0C;2/00019.900000/ } ITEM OB-2 4. Duration of Agreement. This Agreement shall take effect upon signature by the last City signing the same and shall continue in full force and effect thereafter until terminated by either the mutual agreement of the parties or 90 days following written notice by either party to the other of the intent to terminate the agreement. 5. Administration. This Agreement shall be administered by the Medina City Manager and Clyde Hill City Administrator. All notices required by this agreement shall be sent to the Manager/Administrator at their respective City Hall offices. 6. Indemnification. In agreeing to provide the services of its employee to the other city, the City providing its employee to the other makes no guarantee or warranty as to the Services provided. The City receiving the services agrees to indemnify, hold harmless, and defend the City providing the service, its elected and appointed officials, officers, agents, and employees from and against any and all claims, losses and liability for injuries, sickness, death or property damage, including injuries, sickness or death of requesting city's employees and including attorney's fees, caused, occasioned by, or arising from any negligent act, error or omission (1) of the requesting city, its elected and appointed officials, officers, agents or employees, and (2) of the building department personnel of the providing city while performing services for the requesting city within the scope of the assistance requested under this Agreement. It is further specifically and expressly understood that the indemnification provided herein constitutes the requesting City's waiver of immunity under Title. 51 RCW solely for the purposes of this indemnification of the providing City. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Insurance. Each party shall maintain appropriate liability insurance or self - insured coverage to cover potential liabilities arising from this Agreement. 8. Non -assignable. This agreement is not assignable by either party to any other person or entity. 9. Waiver. Waiver by any City of the right to strict performance of any provision of this Agreement or any breach thereof shall not constitute a waiver of any other provision or breach. 10. Attorney's Fees and Costs. If any City commences litigation against another in order to enforce any provision of this Agreement or to redress any breach hereof, the prevailing City in such litigation shall be entitled to recover from the other party its costs and reasonable attorney's fees incurred in such litigation. 11. Discrimination Prohibited. Neither city shall discriminate against any employee, applicant for employment, or any person seeking services under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status, or presence of any sensory, mental, or physical handicap. {GAR707392.DOC;2/00019.9000001,'} ITEM OB-2 12. Periodic Review. Representatives of the parties shall meet periodically to review the performance of this agreement and the desire of the parties for any changes to operational practices or to the agreement. During the first calendar year under this agreement, the parties anticipate meeting after the first three months, six months and first year of the operation of this agreement. After the first year review, the parties anticipate meeting for review on an annual basis, unless an earlier review is requested by either one of the parties to the other. Meetings shall take place at a mutually agreeable place and time. 13. Entire Agreement. This Agreement constitutes the entire agreement and understanding between the parties concerning the subject matter herein and shall supersede all prior agreements, oral or otherwise. No modification or amendment of this Agreement shall be valid or effective unless evidenced by a writing signed by both parties. AUTHORIZED AND EXECUTED by the Cities as of the dates hereinafter specified: CITY OF CLYDE HILL By: _ Attest: By: George S. Martin, Mayor City Clerk Approved as to form: City Attorney CITY OF MEDINA ma Mark Nelson, Mayor City Clerk City Attorney {GAR707382.DOC;2/00019.900000/', ITEM CM-1A CITY OF MEDINA Office of the City Manager October 8, 2008 TO: MAYOR AND CITY COUNCIL FROM: INTERIM CITY MANAGER MIKE CALDWELL RE: ACTIVITY REPORT The staff has been busy this month developing a work plan for next year, closing out projects scheduled for completion this year and preparation of the 2009 budget document. We have made excellent progress in all three areas and are working on the development of comprehensive narratives for each fund and department. This will probably be my last regular Council Meeting and I would like to congratulate the Council on the progress made during my tenure to solve several issues that were identified during my early briefings with the Council. It has been a pleasure to work with the Medina staff, work with the Council and several community members. I have enjoyed my assignment here and am encouraged that the community has so many volunteers that give their time to make this city a better place. I would hope that the community and Council can move forward to develop an acceptable solution to remodeling the existing building and providing an adequate/safe work environment for your staff. I would have liked to develop a better solution for adding more space to the existing building earlier. I believe the idea to expand to the South and North 16 feet in each direction would not impact any park use and could be done in a way that would maintain the present elevations of the building. ITEM CM-1 B MEDINA POLICE DEPARTMENT MONTHLY SUMMARY SEPTEMBER, 2008 Police ChiefJeffrey Chen FELONY CRIMES Burglary 2008-0002888 09/03/08 3400 block of Evergreen Point Rd Medina officer responded to a report of burglary that occurred 09/02/08 between 5:00 pm and 9:00 pm. Person(s) unknown entered through an unlocked sliding door and took jewelry and money. Investigation is pending. Total loss: $1,900. Fraud (ID Theft) 2008-0002895 09/05/08 7800 block of NE 12th St Victim reported person(s) attempted to use his credit card, and the batik advised that his address had been changed and noted unusual activity therefore the batik froze the account. It was learned person(s) unknown obtained his social security number and Visa credit card account number and opened an account on 08/25/08 out of state and withdrew from the account and transferred them to a new debit account. Victim reported the fraud activity to the three major credit reporting bureaus. Stolen Vehicle (Recovered) 2008-0002916 09/06/08 500 block of Evergreen Point Rd E-lert #08-016 On Saturday September 6th at approximately 1:56 PM, a Medina Officer returning to the police station observed a tow truck enter the parking lot at Medina City Hall and attempt to travel down the gravel driveway to the beach area which is marked "For Authorized Vehicles Only". Upon contacting the driver, the officer discovered the man had been drinking and did not have a valid driver's license. A check of the vehicle's license plate revealed the tow truck had been reported stolen earlier that morning out of Lakewood in Pierce County. When officers attempted to arrest the man, he repeatedly refused to comply with the officer's orders and then tried to run from the scene. The Medina Officer used his non -lethal taser weapon to stop and subdue the subject. The taser application was successful and the male subject was placed under arrest without further incident. The subject was later booked into King County Jail for possession of a stolen motor vehicle. This individual has an extensive criminal history and is on active probation with the Department of Corrections. Although it is still totally unclear as to why the subject was in our city with this stolen tow truck, there is speculation he may have had other dishonorable intentions to tow away or steal cars. ITEM CM-1 B Stolen Vehicle (Recovered) 2008-0002959 09/10/08 2000 block of 841h Ave NE E-lert 408-016 On Wednesday September 10`h at approximately 6:09 AM, a Medina Officer observed a vehicle traveling southbound in the 2000 block of 841h Avenue NE. A records check of the plate showed the vehicle had been reported stolen out of Seattle on September 8th The vehicle was stopped in the 8500 block of NE 121h Street and the driver, who is a convicted felon, was placed under arrest and booked into the King County Jail for possession of a stolen motor vehicle. Fraud (ID Theft) 2008-0003038 09/17/08 1000 block of 841h Ave NE Victim reported person(s) unknown opened a credit card account through Bank of America in Florida using his name on 08/27/08. Victim reported the fraud activity to the three major credit reporting bureaus. Vehicle Prowl (Theft) 2008-0003071 09/22/08 1600 block of 77`h Ave NE Victim reported person(s) unknown entered his unlocked vehicle and took jewelry from within the vehicle. Total loss: $4,900. MLSDEMI:ANO)R CRIMES No significant incidents of misdemeanor crimes occurred in September. MISCEAA ANEX)i`S Officer Assist 2008-0002926 09/07/08 1000 block 92nd Ave NE E-lert 1108-016 On Sunday, September 71h at approximately 4:50 PM, Medina Officers were dispatched to assist Clyde Hill Police with an aggressive subject who was causing a disturbance_ The subject, who was being pursued by officers from Clyde Hill and Bellevue, was refusing to comply with instructions and was acting in a furtive manner which posed a risk to officers. The man was screaming profanities at the officers and made repeated gestures as if he may be searching and reaching for a weapon in a bag he was holding. The subject then advanced towards the attending officers in an aggressive manner, reaching into his pocket as if to retrieve a \veapon while stating his intentions to harm the officers. Our Medina Officers were the only officers on scene with the non -lethal taser weapon and effectively used it, as trained, to safely subdue the subject. The ability of our officer to taser the individual likely averted any further escalation of force by the subject. On September 24, 2008 Cindy McCain and Todd Palin visited a private residence in Hunts Point. The Medina Police Department worked in concert with the United States Secret Service to handle public safety and security concerns associated with the event. There were no problems associated with this event. Targeted speed enforcement on Lake Washington Boulevard — In response to community concerns, Medina Police Officers concentrated some targeted speed enforcement efforts in the 8600 block of Lake Washington Blvd. Several citations were written including one to a motorist for 50mph in a 24mph. ITEM CM-1 B Three Points Elementary Jogathon — At the request of Principal Steve Kennedy, on September 18, 2008 Chief Chen and Sergeant Kane participated in the annual jogathon for the school. On September 19, 2008 the Medina Police Department held oral boards for perspective police officer candidates. We interviewed 11 candidates but only 3 passed. On September 17, 2008 a Volunteers in Policing Service meeting was convened. 9 citizen volunteers attended. At the conclusion of this meeting, a date of October 23, 2008 was set for the roll out of the first citizen academy class. On September 18, 2008 the Emergency Preparedness Committee paid a visit to the Bellevue Emergency Operations Center (EOC). The visit was very informative and useful in helping our city map out future plans. On September 22 — 24, 2008 Chief Chen and Lieutenant Yourkoski attended a 3 day Problem Oriented Policing conference in Bellevue. On September 18, 2008 over 50 Cub Scouts and their parents toured the Medina Mobile Communications Center at Medina Elementary School. (See attached Thank You note from Cub Master Douglas Withers.) ITEM CM-1 B HUNTS POINT MONTHLY SUMMARY SEPTEMBER, 2008 FETONY CRIMES No significant felony incidents occurred during the month of September. MISDEMEANOR CRIMES No significant felony incidents occurred during the month of September. MISCI�:LLANh;Ot TS On September 24, 2008 Cindy McCain and Todd Palin visited a private residence in Hunts Point. The Medina Police Department worked in concert with the United States Secret Service to handle public safety and security concerns associated with the event. There were no problems associated with this event. Targeted speed enforcement on Lake Washington Boulevard — In response to community concerns, Medina Police Officers concentrated some targeted speed enforcement efforts in the 8600 block of Lake Washington Blvd. Several citations were written including one to a motorist for 50mph in a 24mph. Three Points Elementary Jogathon — At the request of Principal Steve Kennedy, on September 18, 2008 Chief Chen and Sergeant Kane participated in the annual jogathon for the school. On September 19, 2008 the Medina Police Department held oral boards for perspective police officer candidates. We interviewed 11 candidates but only 3 passed. On September 17, 2008 a Volunteers in Policing Service meeting was convened. 9 citizen volunteers attended. At the conclusion of this meeting, a date of October 23, 2008 was set for the roll out of the first citizen academy class. On September 18, 2008 the Emergency Preparedness Committee paid a visit to the Bellevue Emergency Operations Center (EOC j. The visit was very informative and useful in helping our city map out future plans. On September 22 — 24, 2008 Chief Chen and Lieutenant Yourkoski attended a 3 day Problem Oriented Policing conference in Bellevue. On September 18, 2008 over 50 Cub Scouts and their parents toured the Medina. Mobile Communications Center at Medina Elementary School. (See attached Thank You note from Cub Master Douglas Withers.) ITEM CM-113 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police qW Monthly Activity Report City of Medina 2008 Felony Crimes September YTD YTD Year End 2008 2008 2007 2007 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 1 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 1 10 8 8 Drug Violations 0 6 7 7 Fraud (ID Theft) 2 12 6 11 Vehicle Prowl 1 7 11 13 Theft (over $250) 0 1 9 13 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 2 8 3 4 Poss Stolen Property 0 0 5 5 Other 0 0 1 1 TOTAL 6 44 50 63 Misdeameanor September YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 2 1 1 Malicious Mischief 0 4 7 7 Vehicle Prowl 0 12 21 25 Theft (Under $250) 0 5 10 12 Assault, Domestic Violence 0 3 2 3 Minor in Possession 0 5 19 21 Drug Violations 0 13 16 24 Poss Stolen Property 0 0 3 3 Total 0 44 79 93 Page 1 ITEM CM-1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt) 0 4 1 0 1 1 2 0 1 10 Drug Violations 3 1 0 0 2 0 0 0 0 6 Fraud (ID Theft) 0 6 0 1 0 2 0 1 2 12 Vehicle Prowl 0 2 0 0 1 1 2 0 1 7 Theft (over $250) 0 0 0 0 0 1 0 0 0 1 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 2 0 2 1 0 0 0 1 2 8 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 0 0 0 TOTAL 5 13 3 2 4 5 4 2 6 0 0 0 44 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 1 0 0 1 0 0 0 2 Malicious Mischief 0 0 1 1 0 2 0 0 0 4 Vehicle Prowl 1 3 0 2 3 0 0 3 0 12 Theft (Under $250) 0 2 0 1 1 0 0 1 0 5 Assault,Domestic Vio 0 0 0 0 2 1 0 0 0 3 Minor in Possession 1 0 0 1 0 1 1 1 0 5 Drug Violations 0 1 2 3 2 1 2 2 0 13 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 Total 2 6 4 8 8 6 3 7 0 0 0 0 44 Page 2 ITEM CMA B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Traffic September YTD YTD Year End ACCIDENTS 2008 2008 21107 2007 Injury 0 0 2 2 Non -Injury 2 13 9 11 TOTAL 2 13 11 13 Traffic September YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 1 51 48 68 *Other 10 113 136 179 Total 11 164 184 247 Traffic September YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 4 42 66 87 Parking 6 67 76 92 **Other 12 280 312 398 Total 22 389 454 577 September YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 70 843 905 1225 September YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 23 298 330 427 False Alarms 24 204 238 313 Assists 53 423 478 629 Suspicious Circumstances 18 128 130 172 Property-Found/Lost 0 9 20 25 Animal Complaints 4 33 34 43 Missing Person 0 2 0 1 Warrant Arrests 7 68 84 114 ***Other 0 9 16 22 Total 129 1174 13A0 1746 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM CMA B MEDINA POLICE DEPARTMENT is Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 0 0 Non -Injury 2 4 1 0 0 2 2 0 2 13 TOTAL 2 4 1 0 0 2 2 0 2 0 0 0 13 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 11 8 8 6 5 2 8 2 1 51 Other 23 13 20 13 16 9 6 3 10 113 Total 34 21 28 19 21 11 14 5 11 0 0 0 164 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 12 5 1 12 5 0 1 2 4 42 Parking 7 12 1 10 12 5 7 7 6 67 Other 57 44 28 43 38 26 24 8 12 280 Total 76 61 30 65 55 31 32 17 22 0 0 0 389 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 114 117 97 122 99 83 89 52 70 843 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 30 52 42 33 23 13 33 49 23 298 False Alarms 16 11 24 16 26 32 32 23 24 204 Assists 46 41 37 33 47 57 54 55 53 423 Suspicious Circumstances 7 20 21 14 12 8 15 13 18 128 Property-Found/Lost 2 0 0 0 0 3 2 2 0 9 Animal Complaints 3 3 3 5 1 7 4 3 4 33 Missing Person 1 0 0 1 0 0 0 0 0 2 Warrant Arrests 8 11 9 7 7 6 11 2 7 68 Other 0 2 0 2 2 1 1 1 0 9 Total 113 140 136 111 118 127 152 148 129 0 0 0 1174 Page 4 ITEM CM-1 B Town of Hants Point �f MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2008 Felony Crimes September YTD YTD Year End 2008 2008 2007 2007 Burglary 0 0 0 0 Forgery (Identity Theft) 0 1 0 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 2 1 1 Possession Stolen Prop 0 0 2 2 Drug Violation 0 0 1 1 Auto/Boat Theft 0 0 1 2 TOTAL 0 3 5 7 Misdeameanor September YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 0 1 1 Malicious Mischief 0 0 1 1 Vehicle Prowl 0 0 0 1 Theft (Under $250) 0 0 0 0 Possession Stolen Prop 0 1 1 1 Domestic Violence 0 1 1 1 Minor in Possession 0 0 1 1 Drug Violations 0 2 13 15 Total 0 4 18 21 Page 5 ITEM CM-1 B MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 0 0 0 Forgery (Identity) 0 0 1 0 0 0 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 1 0 0 0 1 0 2 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0 Drug Violation 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 0 0 0 TOTAL 0 0 1 1 0 0 0 1 0 0 0 0 3 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 1 0 0 0 0 0 1 Domestic Violence 0 0 0 0 0 0 1 0 0 1 Minor in Possession 0 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 0 0 2 0 0 0 0 2 Total 0 0 0 1 2 0 1 0 0 0 0 0 4 Page 6 ITEM CM-1 B MEDINA POLICE DEPARTMENT Town of ✓effrey Chen, Chief of'Poliee Hunts Point Monthly Activity Report Hunts Point 2008 Traffic September YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 0 11 15 16 Accidents 0 1 0 2 *Other 4 46 48 58 Total 4 58 63 76 Traffic September YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 0 0 3 3 Parking 0 3 10 12 **Other 23 187 258 310 Total 23 190 271 325 September YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 9 133 182 240 CALLS FOR SERVICE House Watch False Alarms Assists Suspicious Circumstances Property-Lost/Found Animal Complaints Warrant Arrests ***Other Total September YTD YTD Year End 2008 2008 2007 2007 3 31 25 31 4 64 52 77 3 40 40 63 2 20 29 39 0 2 2 2 1 5 5 6 0 10 13 16 0 2 2 4 13 174 168 238 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment;Civil Dispute;Trespass Page 7 ITEM CM-1 B MEDINA POLICE DEPARTMENT Town Of � Jeffrey Chen, Chief'of Police Hunts Point YEARLY ACTIVITY REPORT [AUNTS POINT 2008 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 1 0 4 0 2 1 2 1 0 11 Accidents 0 0 0 1 0 0 0 0 0 1 Other 4 4 5 6 5 6 8 4 4 46 Total 5 4 9 7 7 7 10 5 4 0 0 0 58 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 0 0 0 0 0 0 0 0 0 0 Parking 1 0 0 1 0 1 0 0 0 3 Other 14 10 12 51 37 16 15 9 23 187 Total 15 10 12 52 37 17 15 9 23 0 0 0 190 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 5 20 6 28 32 7 19 7 9 133 Calls for Service House Watch False Alarms Assists Suspicious Circumstances Property-Lost/Found Animal Complaints Warrant Arrests Other Total Jan Feb Mar Apr May Jun 1 2 5 3 2 1 8 4 3 8 7 10 2 5 4 2 4 5 3 1 5 3 0 2 0 0 0 0 2 0 1 0 0 1 1 1 0 1 0 7 0 2 1 0 1 0 0 0 16 13 18 24 16 21 *15HOV Jul Aug Sep Oct Nov Dec Total 6 8 3 31 9 11 4 64 9 6 3 40 2 2 2 20 0 0 0 2 0 0 1 5 0 0 0 10 0 0 0 2 26 27 13 0 0 0 174 *9HOV Page 8 ITEM CMA C y;of MFp CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wagov MEMORANDUM DATE: October 13, 2008 TO: Mayor and City Council FROM: Robert J. Grumbach, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap. SEPTEMBER 23: The planning commission held public hearings on three Level 2 Construction Mitigation Plans (CMP). The hearings were for the Perry CMP at 8649 Lake Washington Boulevard N.E., the Buchan CMP at 3438 Evergreen Point Road, and the Evergreen Point Properties Revised CMP at 2436 Evergreen Point Road. The public provided testimony on the proposals for Perry and Evergreen Point Properties. The planning commission approved all three CMPs subject to conditions. The planning commission discussed their meeting schedule for the remaining year. It was decided to add extra meetings on October 1 and October 22 to help with completing work program items. They also moved the December 23 meeting to December 17 because of the holiday week. All meetings were scheduled for an earlier 6:00 pm start time. The planning commission also completed their discussions on the Original Grade Measurement for Wall/ Fence Height code amendment. Commissioners provided their input on a draft recommendation prepared by staff and scheduled a hearing for the October 28 meeting. OCTOBER 1: At the special meeting, the planning commission discussed two items — Building Height Measured on Sloping Lots and The Evaluation of Zoning and Permitting Regulations Study. The Building Height Measured on Sloping Lots topic was a continued discussion from previous efforts on the subject. The planning commission concluded that the "May Concept" code amendment, which had been prepared last year, was the preferred approach for a recommendation. However, there was a desire to request clarity from the council that the concept was consistent with their intent. Staff is preparing a memo requesting direction from the council that the commission will consider at the October 22 meeting with an anticipated outcome of the memo being forwarded to the city council. 1 ITEM CMA C The planning commission also discussed the Evaluation of Zoning and Permitting Regulations Study. The focus was on the planning commission's role in providing input into the study and on discussing permitting processes in general with title 14 MMC the focus. Discussion on the study will continue at the next meeting. Hearing Examiner Decisions: A public hearing was held for the Buchan shoreline substantial development permit at 3438 Evergreen Point Road. The request is to construct a 6,698 square foot single-family residence and detached garage including the excavation of 4,118 cubic yards of soil and import of 861 cubic yards of fill material. The record is still open pending submittal of additional information on the geotechnical report and landscaping. The hearing examiner issued one decision during September on the following: • Approved, subject to conditions, a tree permit to trim trees in the public rights -of -way adjacent to 8723 Overlake Drive West and 110 and 111 84th Avenue N.E. The applicant was Peter and Martha Woodman. Land Use Administrative Decisions: The following administrative decisions were issued in September: Recording of Lot Line Adjustment 2008-05 for Odegard/ Swindells to adjust boundaries between lots at 2247 and 2307 Evergreen Point Road. • Approval of the Vall-Spinosa Administrative Variance/ Minor Deviation to install new bay window and small entry -way enclosure. The project is located at 8623 7th Street N.E. Land Use Decisions Year to Date: Type of Decision Variances/ Minor Deviations SEPA Conditional Uses/ Special Uses Shoreline Substantial Developments Lot Line Adjustments Short Subdivisions Site Plan Reviews Wireless Facilities Land Use Applications Received in September: Case Number Description of Permit 2008-06 Shoreline Permit for Improvements to View Point Park 2008 YTD 9 5 4 3 3 I Location View Point Park FA ITEM CM-1 C Building Permits Issued in March: See Attached Other Items of Interest: Memorandums: have been prepared and are attached to this report for the following: • City Hall — Comprehensive Plan and Zoning Matters. • Construction Mitigation Plans. Comprehensive Plan/ Shoreline Management Master Program Updates: The state has mandated updates to these plans by the end of 2011. A key component for both of these programs is public participation. The city is beginning to develop a work program and schedule for the projects. Some time should be set aside in the next 3 or 4 months for council to discuss the desired goals of the programs and provide input and direction to staff on how they would like these programs to proceed. 3 Permit Report August, 2008 2008 2007 Current Current 2008 2007 Month Month YTD YTD Difference Construction Value New Construction 2,100,000 2,454,285 13,983,010 36,228,785 ($22,245,775) Permit Renewals 0 0 107,165 4,476,242 ($4,369,077) Addition / Alteration 1,300,391 4,000 4,566,314 4,318,734 $247,580 Accessory Structure 560,000 1,837,100 2,337,600 2,945,110 ($607,510) Repair/ Replace 525,000 347,300 1,525,186 401,434 $1,123,752 Fence/Wall 577,000 65,000 1,272,026 407,901 $864,125 Mechanical 1,112,000 75,000 1,521,000 640,500 $880,500 Fire Sprinkler 48,365 0 274,420 254,511 $19,909 Wireless Comm Facility 75,000 0 75,000 0 $75,000 TOTAL VALUE 1 6,297,7561 4,782,685 25,661,7211 49,673,217 24,011,426 Permits Issued New Construction 1 2 9 15 (6) Permit Renewals 0 0 6 4 2 Addition / Alteration 4 1 29 24 5 Accessory Structure 3 7 16 28 (12) Fence/Wall 6 4 21 19 2 Demolition 2 1 9 16 (7) Grading/Drainage 4 5 20 23 (3) Tree Mitigation 1 1 10 18 (8) Mechanical 6 8 54 76 (22) Fire Sprinkler 4 0 23 20 3 Reroof 1 2 14 16 (2) Repair / Replace 1 3 12 9 3 Right -of -Way Use 8 12 70 85 (15) Construction Mitigation 2 2 13 16 (3) Wireless Comm Facility 1 0 1 0 1 TOTAL PERMITS 44 48 307 369 62 Inspections Building 108 66 789 902 (113) Construction Mitigation 2 10 38 30 8 Grading/Drainage 30 22 371 201 170 Tree Mitigation 11 5 90 34 56 Right -of -Way 6 5 131 70 61 TOTAL INSPECTIONS 157 108 1,419 1 1,237 182 CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina- a.gov TO: CITY COUNCIL FROM: ROBERT J. GRUMBACH, AICP CC: CITY MANAGER DATE: OCTOBER 13, 2008 SUBJECT: CITY HALL — COMPREHENSIVE PLAN & ZONING MATTERS Development of a new city hall requires consistency with the city's comprehensive plan and compliance with the city's development regulations. The following is a summary of the broader comprehensive plan and zoning issues as they apply to consideration of the alternatives. Background Information: RELEVANT COMPREHENSIVE PLAN POLICIES: The comprehensive plan establishes a community vision of Medina as a unique residential community. To support this vision, the comprehensive plan has several policies relevant to development of city hall: Policy LU-P3: Residential use shall not be considered for conversion to nonresidential use except when clearly supported by the community and when impacts to the surrounding area can be fully mitigated. Policy LU-P5: Existing nonresidential uses are encouraged to be maintained. Existing nonresidential uses include: City Hall... Policy LU-P6: Existing nonresidential uses within a residential zone may be converted to residential use, or may be redeveloped with a new non-residential use in a manner compatible with surrounding properties when allowed through the conditional use process. Policy PO-P6: The city should retain the Fairweather Nature Preserve in its natural state and provide maintenance only when necessary. In addition, property currently used or designated for residential use is strongly discouraged from being utilized for additional churches, clubs, fraternal societies, schools, museums, historic sites, conference centers, or other additional nonresidential facilities. 1 RELEVANT ZONING CODE REGULATIONS: Zoning regulations are a part of the city's development regulations and are required by the Growth Management Act to be consistent with the comprehensive plan. Use Regulations: The following are the use regulations on what primary uses are allowed in each zoning district. • MMC 17.20.010.G limits uses in the R-16 zone to single-family dwellings and historical uses. Historical uses are limited to nonresidential uses which were in existence at the date of incorporation. Historic uses are not allowed on any lot where the use was not operated at the date of incorporation of the city. • MMC 17.24.010.H limits uses in the R-20 zone to single-family dwellings • MMC 17.28.010.H limits uses in the R-30 zone to single-family dwellings. • MMC 17.32.010.A allows single-family dwellings and commercial horticulture, truck gardening and agriculture (not including the raising of animals) in the SR-30 zone. • MMC 17.36.010.A allows single-family dwellings automobile service and mechanical repair in the Neighborhood Auto (NA) zone. • There are no zoning regulations for development of land zoned Parks and Public Places. Conditional Use Permit: In addition to the use regulations, chapter 17.56 MMC contains provisions for nonresidential uses including regulations that affect development of the city hall. • MMC 17.56.010 requires a Conditional Use Permit for those existing nonresidential uses (such as city hall) that are expanded, modified or rebuilt where it exceeds 50 percent of the present value of the structure; and other uses not specifically identified in this code. Note: It is unclear if the conditional use permit would allow city hall to be expanded or located on land with a different zoning designation. Note: MMC 17.56.050.A requires approval of a conditional use permit for the city hall facility to be compatible with the intent of the comprehensive plan. SHORELINE MANAGEMENT MASTER PROGRAM: • A shoreline substantial development permit is required if work is performed within 200 feet of the ordinary high water mark that involves expansion or movement of the city hall structure. • The shoreline designation of the current city hall parcel is Recreational Conservancy. The following shoreline management master program policy is relevant: K II.F Policy: Medina should preserve or allow preservation of shoreline buildings and sites with historic or architectural value, such as the old ferry ticket office (City Hall), and certain boathouses. Note: This policy would be involved as part of the review for the shoreline permit and does not prevent expansion of the city hall building provided the existing historical architectural values are given consideration in the design of the building. Analysis of Options: The following are short summary analysis of the comprehensive plan and zoning issues related to the different city hall scenarios being considered: OPTION 1 - CITY HALL REMAINS ON THE EXISTING PARCEL: This approach involves the fewest comprehensive plan and zoning issues. The property is currently zoned Public Parks and Places and expansion of the existing city hall facility is not incompatible with the policies in the comprehensive plan. A conditional use permit and substantial development permit would be required for expansion. OPTION 2 - CITY HALL EXPANDS TO THE CITY -OWNED PARCEL TO THE EAST: The Medina Beach Park parcel east of city hall is zoned R-30 and has a comprehensive plan designation of residential. The clearest regulatory approach for expanding city hall onto this parcel would be to amend the comprehensive plan land use map and rezone the property to Parks and Public Places. It may be possible to amend the language of the code to allow the city hall to expand onto this parcel through the conditional use permit process. However, compatibility with the comprehensive plan policies and land use map would have to be addressed in order to get approval from the hearing examiner. A conditional use permit and substantial development permit would be required. OPTION 3 - CITY HALL IS LOCATED ON ANOTHER PARCEL ZONED PUBLIC PARKS AND PLACES: If the city hall was located in Medina Park or another parcel zoned for Public Parks and Places, except for Fairweather Nature Preserve, no changes to the zoning or comprehensive plan would be necessary. The comprehensive plan and zoning issues would be the same as Option 1, except no shoreline substantial development permit would be required. If the city hall facility was located at the Fairweather Nature Preserve, an amendment to the comprehensive plan Policy PO-P6 may be necessary, or compatibility with this comprehensive plan policy would need to be addressed with the Hearing Examiner. A conditional use permit would be required. 3 OPTION 4 - CITY HALL IS LOCATED ON A PARCEL NOT ZONED PUBLIC PARKS AND PLACES: The clearest regulatory approach under this option would be to amend the comprehensive plan land use map and rezone the property to Public Parks and Places. A conditional use permit would be required. The option of amending the text of the comprehensive plan and the zoning code is also available rather than amending the comprehensive plan land use and zoning maps. The text amendments could allow the city hall facility in other zoning districts either outright, or by a conditional use permit process. It may also be possible to simply amend the existing text of the zoning code to allow the city hall facility to be located on property not zoned Public Parks and Places by a conditional use permit, without amending the comprehensive plan. However, compatibility with the comprehensive plan policies and land use map would have to be addressed before the Hearing Examiner. Procedural Considerations: The following is a summary of important procedural considerations for amending the comprehensive plan, and/or the zoning map: COMPREHENSIVE PLAN: Comprehensive plan amendments can be considered only once a year (exceptions: initial adoption of a sub -area plan, adoption of a shoreline master program, amendment of the capital facilities element when concurrent with adoption of the budget, and amendments necessary to enact a SEPA planned action). The Medina Municipal Code does not have adopted procedures for comprehensive plan amendments so state law would serve as the primary guide. The key procedural issue is creating a program that ensures broad public participation is adequately incorporated into the review process before the city council takes any final actions. The planning commission must consider all comprehensive plan amendments and make a recommendation to the city council. The adoption of an updated 6-Year Capital Improvement Program (CIP) constitutes an amendment to the comprehensive plan (RCW 36.70A.070(3)). The city council adopted the 2009 — 2014 CIP in June; which means new amendments to the comprehensive plan can not be considered until next year (2009). The planning commission must consider all comprehensive plan amendments and make a recommendation to the city council. REZONES: Rezones require the planning commission to hold a public hearing and make a recommendation to the city council. The rezone may be processed concurrently with a comprehensive plan amendment 4 of M�°,yam CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-iva.cl TO: CITY COUNCIL FROM: ROBERT J. GRUMBACH, AICP CC: CITY MANAGER DATE: OCTOBER 13, 2008 SUBJECT: CONSTRUCTION MITIGATION PLANS (CMP) Backdrop to Memorandum: The city council recently received a concern from a citizen about the adequacy of the CMP program. In the particular incident, a contractor applied over-the-counter sealant to seal the concrete driveway, patio and rock veneer of a newly constructed residence. No warning to the neighbors had been provided and application of the sealant caused a strong odor that impacted the neighbors. After receiving a complaint, the city followed up by contacting the contractor and he agreed to finish the sealing job after the neighbor left for work. City staff left a message with the neighbor notifying of such. Purpose of the CMP Program: The purpose of the CMP program is to minimize construction nuisances that affect neighboring properties. The basis of the program is to develop customized construction mitigation plans that contain detailed measures that are incorporated into a project to minimize construction impacts. The regulations governing the program were last updated in January 2007 in response to complaints that the CMP program was cumbersome and imposing unreasonable burdens on applicants. Evaluating the CMP Program: The primary success of the CMP program has been its usefulness in notifying neighbors about larger construction projects. It has also been successful in making contractors more accountable for the construction impacts being generated by their projects. However, the program's ability to fully address impacts has some limitations. There are practical limitations such as the ability of an 8-foot high temporary construction fence to screen a 25-foot high building located 10 feet from a property line. Additionally, state law requires city -imposed mitigation measures to be reasonable and have a nexus to the impacts being created. As the community seeks means for lessening the effects of 1 construction, a certain amount of information and analysis is required to justify city - imposed mitigation measures. Generally, the city receives the majority of CMP related complaints at the beginning of a project and/or near the end. This is probably due to the fact that at the beginning heavy equipment is operating and framing is occurring. At the end of a project, we generally see multiple contractors on site performing finishing work. Evaluating the Adequacy of the CMP Program: The adequacy of the current program in meeting its purpose is difficult to measure. As mentioned above, there are limitations. Chapter 15.20 MMC establishes a regulatory framework from which the CMP program operates. However, equally important to the program's success are the policies that guide how we administer the program. These policies are important because these establish the benchmarks that guide staff's administration of the program. Some key policy questions are: • To what level of detail should the city regulate construction activity? If greater scrutiny of projects is desired, the standardized CMP the city currently uses can be revised to obtain greater details and analysis. However, the more detailed and complex a CMP becomes, the higher the costs for review. • What is the policy on code enforcement— complaint driven or pro -active? Currently, code enforcement is complaint -driven with regulations that focus on voluntary compliance. Citizens have viewed this approach as not very effective because by the time they file a complaint their frustration with the construction is boiling over. Also, with voluntary compliance the focus, citizens have expressed that there is no disincentive to prevent some of the violations that create the greatest frustration such as blocking drive lanes and construction parking from occurring. Pro -active enforcement requires monitoring. • To what extent should the city be committing resources to monitor construction projects? Monitoring allows the city to be more pro -active in preventing or resolving conflicts before neighbor frustration boils over. However, monitoring programs require time, money and people. If a monitoring program was implemented, `how is it paid for' needs to be answered. Currently, the city collects a $250 fee for a Level 1 CMP (notice required) and a $2,500 fee for a Level 2 CMP (hearing). There are no pass - through fees or other fees collected to off -set the cost of the program per city policies. K Recommendations: Subject to policy direction, changes to the CMP program can be implemented administratively to make it more effective if the current program is not meeting the council's intent. Some changes to the code may also be necessary in order to provide staff with the tools necessary to make the program more effective. The following are some possible code changes listed in the order of priority: 1. The code enforcement provisions in chapter 1.15 MMC need to be updated to add civil citations. The existing notice of violation process is time-consuming and cumbersome and is not a very effective tool to address most violations of a CMP. The police department's authority to issue tickets when work occurs after 7:00 pm has been a very effective method for compliance. The same authority for Development Services staff to issue tickets on CMP violations would improve the effectiveness of the program. 2. Revise MMC 15.20.060 to allow greater flexibility for staff to make minor revisions to an approved CMP. The current CMP revision regulations act as a disincentive to revise a plan even if the revision would make the CMP more effective. 3. Add code language to identify clear construction standards and approval criteria for mitigation. This would help both staff and applicants more clearly understand what needs to be done to mitigate construction impacts. 4. Revise the criteria for determining if a project falls under the code of conduct, a Level 1 CMP, or a Level 2 CMP. The criteria should be based on construction impacts, such as construction parking, length of project, existing screening, hours of certain equipment operations, trips being generated, amount of grading activity, separation of construction activity from nearby homes, etc. 5. Non -substantive changes to edit and reformat the chapter to make it more user- friendly. 3 ITEM CM-1 D y of MF4j PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: October 6, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: September 2008 Public Works Activity Report 1. The Median Beach Park Shoreline Restoration Project has been completed and all punch list work has been accomplished. The project is ready for Council formal acceptance. Medina Beach Park Viewing Pier 2. The Public Safety Automatic License Plate Recognition (ALPR) camera project specifications were completed and re -advertised for bids. The first phase of this project includes the placement of cameras at NE 12tn and 841n Ave NE, and at NE 241n and 841n Ave NE to monitor vehicles entering Medina, equipping of one patrol vehicle with a roving camera, and monitoring equipment. Bids are to be opened on October 91n ITEM CMA D 3. The new emergency generator for City Hall will be completed this week. A continuous fence enclosure will be installed around the site by a separate contractor. Lattice and plantings to screen the area will be installed by Public Works following completion of the fencing. 4. The Public Works Crew focused on sidewalk vegetation management in preparation for the beginning of school. Vegetation was trimmed along NE 28th Street, NE 12th Street, 84t" Ave NE, and Evergreen Point Road. 5. The Medina Park storm water ponds have been treated with organic biological digester to control algae and duck weed. The north pond has responded more to the treatment than the south pond due to its relative smaller size. The installation of a storm water treatment system is in design (2008 CIP Project) and will be advertised for bid this month. Installation is anticipated to extend into 2009. 6. The overflow wood timber weir on the south pond was lowered and reinserted to lower the pond level approximately one foot to allow greater water runoff storage in anticipation of winter rain storms. The pond level will continue to be monitored to mitigate peak runoff from storms when possible. Retrofit of the outlet weir is proposed in the 2009 budget so that it will be easier to adjust the level of the pond by a gate rather than the removal and reinstallation of the heavy timber. 7. The new storm drain and filling in of the ditches along the west side of Evergreen Point Road north of SR-520 (2008 CIP Project) is in design and will be ready for bid advertisement this month. The work will extend into 2009. 8. The Mayor and Public Works Director participated in two SR-520 Eastside Community Design workshops for selection of preferred design elements for the freeway lids, sound walls, retaining walls, and bicycle paths. The WSDOT and Consultant Staff presented a number of alternative concepts and palettes. Eastside representatives in each design element considered function and selected natural green open concepts over formal structural elements. Handout materials are available for review, to request a copy talk with Joe or Mark. The recommended design concepts will be passed to the project designers in early 2009 for the design of the eastside corridor project. 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