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11-10-2008 - Agenda Packet
MEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS NOVEMBER 10, 2008 6:00 PM MAYOR MARK NELSON DEPUTY MAYOR JIM LAWRENCE COUNCIL MEMBERS LUCIUS BIGLOW DREW BLAZEY BRET JORDAN BOB RUDOLPH SHAWN WHITNEY CALL TO ORDER ROLL CALL EXECUTIVE SESSION ES-1: The City Council will meet in closed session, pursuant to RCW 42.30.110 (1)(g), for the purpose of labor negotiations. PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA CITY MANAGER DONNA HANSON CITY ATTORNEY WAYNE TANAKA CITY CLERK RACHELBAKER mw 6:30 PM PUBLIC COMMENTS Persons wishing to address the City Council on agenda items (except public hearings) or non -agenda items related to City business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the City Manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS A. Mayor B. Council C. Staff CONSENT AGENDA These items will be acted upon as a whole unless called upon by a Council Member. CA 1: Approval of October 13, 2008 City Council Regular Meeting Minutes CA-2: Approval of October 16, 2008 City Council Special Meeting Minutes CA-3: Approval of October 27, 2008 City Council Special Meeting Minutes CA-4: Award of Contract for Fence Enclosure of City Hall Emergency Generator CA-5: Approval of Labor Contract for Local 763, Office -Clerical Employees Medina City Hall . 501 Evergreen Point Road . Medina WA 98039 425-233-6400 ph • 425-454-8490 fx • www.medina-wa.gov COUNCIL COMMITTEE REPORT CCR-1: Approval of September 2008 Checks/Finance Officer's Report Claim Checks 74544 through 74651 (voided 74577, 74587, 74649) in the amount of $611,926.46, and Payroll Check Numbers 24881 through 24926 in the amount of $182,927.64. PUBLIC HEARINGS PH-1: 2009 Budget PH-2: 2009 Property Tax Levy PH-3: Ordinance Amending Medina Municipal Code, Chapter 17.76 Relating to Fences and Walls OTHER BUSINESS OB-1: 2009 Budget Ordinance Recommendation: Adopt ordinance adopting a budget for the City of Medina, Washington for the year 2009, and setting forth in summary form the totals of estimated revenues and expenditures for each separate fund and the aggregate totals for all such funds combined and addressing the 2009 salary schedule. OB-2: 2009 Property Tax Levy Ordinance Recommendation: Adopt ordinance certifying to the governing authority of King County the estimates of the amount to be raised by taxation for the year 2009 on the estimated assessed valuation of the property in the city as required by R.C.W. 84.52.020. OB-3: Adoption of Fence/Wall Ordinance Recommendation: Adopt ordinance amending chapter 17.76 of the Medina Municipal Code relating to fences and walls. REPORTS — CITY MANAGER CM-1: City Manager's Monthly Activity Report Recommendation: Receive and File. A. City Manager B. Police Department C. Development Services D. Public Works CM-2: Agenda Calendar ADJOURNMENT 9:30 PM Next special meeting: Monday, November 24, 2008, 6:30 pm Next regular meeting: Monday, December 8, 2008; 6:30 pm Medina City Council November 10, 2008 Page 2 of 2 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers October 13, 2008, 6:00 pm CALL TO ORDER ITEM CA-1 DRAFT The October 13, 2008, Regular Meeting of the Medina City Council was called to order by Mayor Nelson at 6:00 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Bob Rudolph, and Shawn Whitney City Staff Present: Mike Caldwell, Interim City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis, Director or Public Works; and Rachel Baker, City Clerk EXECUTIVE SESSION The City Council recessed into Executive Session at 6:00 pm for an estimated time of thirty minutes for the purpose of labor negotiations, pursuant to RCW 42.30.110 (1)(g), and to evaluate the qualifications of an applicant for public employment, pursuant to 42.30.110(1)(g). City Council Members Biglow, Blazey, Jordan, Lawrence, Nelson, Rudolph, and Whitney; and Interim City Manager; were present. Executive Session adjourned at 6:50 pm. No action was taken. Following a recess, the Regular Meeting was called to order at 6:55 pm. Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. APPROVAL OF AGENDA Mayor and Council added other business item to agenda to discuss matter concerning council member Biglow. Item added as first other business item and the council accepted the meeting agenda as modified at 7:00 pm. PUBLIC COMMENT Mayor opened floor to public comment at 7:00 pm. There were no comments from audience members and the Mayor closed floor to public comment at 7:00 pm. DRAFT REMARKS AND ANNOUNCEMENTS Mayor pointed out two SR-520 design review meetings have occurred and a third will be scheduled in December; questions can be directed to either the mayor or public works director. Mayor announced resident Jack Reynolds, age 94, passed away today. Mr. Reynolds was acknowledged as an honorary police officer in 2002 and was an active member of the community. Caldwell mentioned city hall experienced a power outage on October 10, and the emergency generator kicked in immediately. He added that the public works director will gather bids for construction of a fence around the generator. AWARDS AND PRESENTATIONS Mayor recognized Vic Demetre for his service in position number five on the Medina Park Board from July 2007 to August 2008. Mr. Demetre was presented with a certificate of appreciation and a commemorative anniversary coin. CONSENT AGENDA MOTION JORDAN AND SECOND BLAZEY TO APPROVE CONSENT AGENDA AND THE MOTION CARRIED 7-0, AT 7:07 PM. • September 8 2008 City Council Regular Meeting Minutes • September 24 2008 City Council Special Meeting Minutes • October 2 2008 City Council Special Meeting Minutes • October 9 2008 City Council Special Meeting Minutes • October 10 2008 City Council Special Meeting Minutes • Interlocal Cooperation Agreement Regarding the Community Development Block Grant Program • Medina Beach Park Shoreline Restoration Project Acceptance Approval of September 2008 Checks/Finance Officer's Report (7:07 pm) Whitney stated the finance committee met and reviewed voucher checks and recommended the checks and finance officer's report be approved as presented. MOTION WHITNEY AND SECOND JORDAN TO APPROVE THE SEPTEMBER 2008 CHECKS/FINANCE OFFICER'S REPORT:(C/aim checks 74464 through 74543 in the amount of $144,158.89 and payroll check numbers 24811 through 24880 in the amount of $180,353, 72 2. MOTION CARRIED 7-0 AT 7:08 PM. City Council Minutes October 13, 2008 Page 2 DRAFT OTHER BUSINESS Matter Concerning Council Member Biglow (7.08 pm) Mayor introduced item and council members seeked advice of city attorney. Tanaka provided a summary of matter. Council member Biglow responded to the allegations made against him. Mayor opened floor to public comment at 7:34 pm. Resident Doug Dicharry requested the council summarize the nature of the complaints for the benefit of the public. Tanaka explained general nature of the accusations. He remarked that email communications sent by council member Biglow were received as insensitive and disrespectful, and conduct and verbal statements made by council member Biglow were received as offensive, demeaning and unwelcomed. Tanaka said the allegations do not amount to criminal activity. Resident Katie Phelps said actions, whether statements were written, electronic, or verbal, could culminate into two potential lawsuits. She said that in addition to the time, money and effort that have gone into resolving the issue, it remains a liability factor for the city. She asked each council member directly if she/he asked council member Biglow to resign. Council members Jordan, Whitney, Nelson and Rudolph stated they asked for his resignation. Council member Blazey said he did not ask for his resignation and council member Lawrence declined to state his position. Phelps asked council member Biglow to resign. Resident Dennis Gerlitz addressed council member Biglow and said he overstepped his bounds as the creator of inappropriate emails and urged for his resignation. Mr. Gerlitz said the racial bigotry expressed in his email was unbelievable. Biglow confirmed the emails were from him. Resident Henry Paulman stated he finds the whole matter to be incredible. He said he has known Mr. Biglow for many years and finds him to be a gentle soul, a good person, and supported him for remaining on the council. He suggested residents attempt a recall and bring the facts and details out into the public. Resident Heija Nunn said there is not mother in the community who would take lightly words like rape, predator, and imprisonment, or the racially insensitive emails from council member Biglow. She claimed that when she read the "United Predators of Medina" email to the council, she was looking for an explanation of how a public official could write and sign such an email. Ms. Nunn said that the "Harry Potter" email was an unbelievable piece of writing from a public official. Ms. Nunn questioned what a formal complaint is and how to conduct a recall election. She stated that there must be more to the situation than the City Council Minutes October 13, 2008 Page 3 DRAFT two emails she has brought up. Ms. Nunn requested copies of the memorandum of understanding and the resolution. No further comments from the audience were presented. Council members continued to discuss the matter. Biglow showed a draft letter addressed to the council from Harry Schneider. Tanaka distributed to council members a draft memorandum of understanding and a draft resolution. Mayor said discussion and potential action on the matter would continue at a special meeting on Thursday October 16, at 5:30 pm. 2009 Preliminary Budget (8:03 pm) Caldwell introduced item and answered questions from council members. Council discussed preliminary budget, property tax levy and levy options. Council scheduled a study session for Monday, October 27, at 6:30 pm, to discuss the 2009 budget. Interlocal Agreement for Mutual Assistance Concerning the Services of a Building Official and a Building Inspector (9:27 pm) Council discussed agreement. MOTION JORDAN AND SECOND BIGLOW TO APPROVE INTERLOCAL AGREEMENT FOR MUTUAL ASSISTANCE CONCERNING THE SERVICES OF A BUILDING OFFICIAL AND A BUILDING INSPECTOR. MOTION CARRIED 7-0 AT 9:36 PM. COUNCIL INITIATIVE 2008 Study Session Calendar (9:36 pm) Council scheduled a study session for November 24 to discuss the city hall project. Council scheduled a budget work session for October 27. OTHER BUSINESS City Manager's Monthly Activity Report (9:38 pm) Caldwell summarized city manager report and council briefly discussed city hall item. Council decided to add city hall topic to November study session and December regular meeting agendas. Caldwell thanked everyone that has worked with him during his interim position with the city. He stated he enjoyed working with the council and staff. He said Medina has a good staff and hopes the citizens know how much work city councils do to ensure tax dollars are spent with due diligence and create the best product. City Council Minutes October 13, 2008 Page 4 DRAFT ADJOURNMENT The October 13, 2008, Regular Meeting of the Medina City Council adjourned at 9:47 pm. The City Council will hold special meetings on Thursday, October 16, at 5:30 pm, and Monday, October 27 at 6:30 pm. The next Regular Meeting of the Medina City Council will be held Monday, November 10, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes October 13, 2008 Page 5 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES Medina City Hall Council Chambers October 16, 2008, 5:30 pm CALL TO ORDER ITEM CA-2 DRAFT The October 16, 2008, Special Meeting of the Medina City Council was called to order by Mayor Nelson at 5:39 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan Mark Nelson, Bob Rudolph, and Shawn Whitney Council Members Absent: Jim Lawrence (excused) City Staff Present: Mike Caldwell, Interim City Manager; Jeff Chen, Chief of Police; Rachel Baker, City Clerk OTHER BUSINESS Continuation of Discussion and Potential Action Regarding Matter Concerning Council Member Biglow (5:40 pm) Council members reviewed proposed resolution and spoke to the matter. MOTION JORDAN AND SECOND RUDOLPH TO ADOPT RESOLUTION NUMBER 336 AND MOTION CARRIED 4-1-1 (BLAZEY OPPOSED, BIGLOW ABSTAIN, LAWRENCE ABSENT) AT 5:47 PM. Appointment of City Manager and Approval of City Manager Employment Agreement (5:49 pm) Dick Cushing of Waldron and Company provided a summary of the city manager candidate's professional experience. Council members offered their impressions of candidate. MOTION JORDAN AND SECOND WHITNEY TO APPROVE CITY MANAGER EMPLOYMENT AGREEMENT WITH DONNA HANSON AND AUTHORIZE MAYOR TO SIGN, MOTION CARRIED 6-0 LAWRENCE ABSENT AT 5:51 PM. DRAFT ADJOURNMENT MOTION WHITNEY AND SECOND JORDAN TO ADJOURN THE OCTOBER 16, 2008 SPECIAL MEETING OF THE MEDINA CITY COUNCIL, AND MOTION CARRIED 6-0 AT 5:58 PM. The October 16, 2008, special meeting of the Medina City Council adjourned at 5:58 pm. The next Regular Meeting of the Medina City Council is scheduled to be held on Monday, November 10, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes October 16, 2008 Page 2 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES Medina City Hall Council Chambers October 27, 2008, 6:30 pm CALL TO ORDER ITEM CA-3 DRAFT The October 27, 2008, Special Meeting of the Medina City Council was called to order by Mayor Nelson at 6:30 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence Mark Nelson, Bob Rudolph, and Shawn Whitney City Staff Present: Mike Caldwell, Interim City Manager; Wayne Tanaka, City Attorney; Jeff Chen, Chief of Police; Joe Willis, Public Works Director; Robert Grumbach, Development Services Director; Jan Burdue, Finance Officer; Rachel Baker, City Clerk EXECUTIVE SESSION The City Council recessed into Executive Session at 6:30 pm, pursuant to RCW 42.30.110(1)(g), for the purpose of labor negotiation discussions. All city council members, interim city manager, and city attorney were present. Executive session adjourned at 7:15 pm. No action was taken. The mayor announced a recess 7:15 pm and called the meeting to order at 7:22 pm. OTHER BUSINESS Preliminary Budget Discussion (7.23 pm) Council member Whitney presented a ten-minute slideshow regarding the municipal budget process. Interim city manager and department managers responded to council inquiries regarding department budgets. Council discussed preliminary budget document. Mayor recessed meeting at 9:20 pm and called the meeting back to order at 9:26 pm. 2009 Property Tax Levy Discussion Item not discussed. DRAFT ADJOURNMENT MOTION JORDAN AND SECOND LAWRENCE TO ADJOURN THE OCTOBER 27, 2008 SPECIAL MEETING OF THE MEDINA CITY COUNCIL, AND MOTION CARRIED 7-0 AT 9:53 PM. The October 27, 2008, Special Meeting of the Medina City Council adjourned at 9:53 pm. The next Regular Meeting of the Medina City Council is scheduled to be held on Monday, November 10, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes October 27, 2008 Page 2 ITEM CA-4 PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: November 3, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works SUBJECT: Award of Contract for Fence Enclosure of City Hall Emergency Generator Facility RECOMMENDATION It is recommended that the City Council award the City Hall Emergency Generator Fence Enclosure contract to Old West Log Homes and authorize the City Manager to sign the contract. POLICY IMPLICATION This action is consistent with MCC Chapter 2.66 and is funded in the CIP City Hall budget. BACKGROUND The City Hall Emergency Generator installation was completed in October. The installation is along the west side of Evergreen Point Road behind the existing hedge but visible from the park. To soften the appearance of the installation a six foot high solid cedar fence with lattice trellis and climbing plantings is proposed to screen it from public view. The Public Works Director solicited bids for the fence enclosure from three fencing contractors. Two bids were received: one for $ 17,925.81 from Old West Log Homes, and one for $ 19,454.32 from All City Fence Co. ITEM CA-5 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • www.medina-wa.gov October 31, 2008 To: Mayor, City Council From: Interim City Manager Mike Caldwell Re: Clerical Union Three Year Labor Agreement The Clerical Union has ratified the agreement as presented and the following summarizes the areas of change and fiscal impact. This contract agrees with what was previously presented to the Council. Recommendation: Approval Summary of Office -Clerical Proposal Article 6: Clarification of hours of work language (Employer Request) Article 9.6: Increased deferred compensation from $200 to $250 Plus $3000 Article 9.21: Union withdrew "me -too" language Article 12.4: Union withdrew request for additional emergency leave Article 13.1: Changed language to have employees pay 90% of employee and dependent medical, excluding spouse. (Employer Request) Minus $3000 Changed Dental Plan from plan A to F Plus $300 Article 13.3: Life Insurance - Increased from $50,000 to $75,000 Plus $315 Appendix Wages: A.3: 2009 6.5% Plus $17,867.52 2010 CPI 2011 CPI A 4: Added step to longevity after 12 years (All other employees receive same step (Increase) Plus $2,218.08 Memorandum of Understanding — The language of this memorandum needs to be amended to open this item for discussion and negotiation in 2010. VEBA's are being researched by AWC to include in the AWC Benefit Trust and the results will not be available until 2010. Total First Year Fiscal Impact: $20,700.60 AGREEMENT by and between CITY OF MEDINA, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763 (Representing the Office -Clerical Employees) January 01, 2009 through December 31, 2011 THIS AGREEMENT is by and between the CITY OF MEDINA, WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union. TABLE OF CONTENTS ARTICLE SUBJECT PAGE ARTICLEI RECOGNITION...........................................................................................1 ARTICLE II NON-DISCRIMINATION..............................................................................1 ARTICLE III MANAGEMENT RIGHTS2 ............................................................................. ARTICLE IV UNION MEMBERSHIP AND PAYROLL DEDUCTION ................................. 2 ARTICLE V UNION BUSINESS...................................................................................... 2 ARTICLE VI HOURS OF WORK...................................................................................... 3 ARTICLEVII OVERTIME3 .................................................................................................. ARTICLEVill CALLBACK.................................................................................................. 4 ARTICLEIX WAGES....................................................................................................... 4 ARTICLEX HOLIDAYS.................................................................................................. 4 ARTICLEXI VACATIONS5 ................................................................................................ ARTICLEXII SICK LEAVE................................................................................................ 6 ARTICLE XIII HEALTH AND WELFARE INSURANCE BENEFITS .................................... 8 ARTICLE XIV TUITION REIMBURSEMENT, TRAINING AND CONFERENCES ............... 9 ARTICLE XV PROBATIONARY PERIOD, LAYOFF, RECALL AND JOB VACANCIES ... 10 ARTICLE XVI DISCHARGE AND DISCIPLINE................................................................11 ARTICLE XVII GRIEVANCE PROCEDURE ......................................................................11 ARTICLE XVIII SAVINGS CLAUSE ....................................................................................12 ARTICLE XIX COMPLETE AGREEMENT........................................................................12 ARTICLE XX PAST PRACTICES ....................................................................................13 ARTICE XXI MISCELLANEOUS....................................................................................13 ARTICLEXXII DURATION ................................................................................................13 APPENDIX `A' CLASSIFICATIONS AND HOURLY RATES OF PAY................................14 LETTER OF UNDERSTANDING — OPT OUT OPPORTUNITIES............................................16 MEMORANDUM OF UNDERSTANDING - VEBA....................................................................17 AGREEMENT by and between CITY OF MEDINA, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763 (Representing the Office -Clerical Employees) January 01, 2009 through December 31, 2011 THIS AGREEMENT is by and between the CITY OF MEDINA, WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union. ARTICLE I RECOGNITION 1.1 The Employer recognizes the Union as the exclusive bargaining representative for all employees in the bargaining unit, which shall include all full-time and regular part-time office -clerical employees; excluding supervisors, confidential employees and all other employees of the Employer. ARTICLE 11 NON-DISCRIMINATION 2.1 No employee shall be discriminated against for upholding lawful Union principles or serving on a committee. The Employer and the, Union shall not unlawfully discriminate against any individual with respect to his hiring, compensation, terms or conditions of employment because of such individual's race, color, religion, sex, national origin, or marital status, or the presence of any physical, mental or sensory handicap, or age, except as such may be a bona fide occupational qualification; nor shall they limit, segregate or classify employees in any way to deprive any individual employee of his employment opportunities, except as such may be a bona fide occupational qualification. Disputes regarding this Article may be handled through either the grievance procedure or the applicable regulatory agency. The choice of one remedy shall preclude the utilization of the other. 2.2 Wherever words denoting a specific gender are used in this Agreement, they are intended and shall be construed so as to apply equally to either gender. AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE-1- ARTICLE III MANAGEMENT RIGHTS 3.1 The Union recognizes the right of the Employer to operate and manage its affairs in all respects in accordance with its responsibilities and the powers and authority the Employer may possess subject to the terms of this Agreement. Such rights, powers, authority and functions shall include but in no way shall be limited to the determination of the size and composition of the work force; the selection, retention, discipline, layoff or discharge of employees; the direction and assignment of the work force; the allocation of work assignments among all employees; the establishment of work rules; the determination and location of any job sites; the determination of the equipment to be utilized and the methods to be used in the discharge of work functions; and the right to contract and subcontract any and all work as the need may arise, as long as said subcontracting does not result in the layoff of bargaining unit employees. ARTICLE IV UNION MEMBERSHIP AND PAYROLL DEDUCTION 4.1 Employees covered by the Agreement shall be required as a condition of employment, not later than thirty (30) days following ratification of this Agreement or their date of employment, whichever is later, to become and remain members in good standing in the Union during the term of this Agreement, except as provided as follows: If an employee does not desire to become a member of the Union, the employee shall either: (a) Pay each month an agency fee equal to the amount of dues to the Union for the administration of the contract; or (b) Pay each month an amount of money equivalent to regular current Union dues to a charity that is agreeable to the Union and to the employee. ARTICLE V UNION BUSINESS 5.1 Union Officials Time -Off - The Union shall have the right to select one (1) employee as d Unit Steward. The Investigation of grievances and other Union business performed by the Steward shall normally be conducted only during non- working time. Where It is necessary to conduct any Union business during working time, specific approval must be obtained from the supervisor. 5.2 Bulletin Boards - The Employer shall provide suitable space for a Union bulletin board on its premises in an area, which is frequented by all employees within the bargaining unit. 5.3 Union Notification — The Employer agrees to furnish the Union a seniority roster showing the names of all employees in the bargaining unit, their classification, and date of hire. This list shall be revised each six (6) months thereafter. AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE-2- ARTICLE Vl HOURS OF WORK 6.1 Work Schedule -- The work standard workweek shall consist of five (5) consecutive days of eight (8) consecutive hours for all full time employees, excluding meal period. 6.1.1 Alternate workweeks shall consist of four (4) days of ten (10) consecutive hours or a 9/80 schedule over a two week period for all full time employees, excluding meal period. 6.1.2 The work weeks shall be scheduled Monday through Friday. 6.1.3 By mutual agreement between the Employer and the employee, an employee may have alternate workweeks, flexible starting time, ending time, meal periods and working hours. 6.2 Rest Periods — Employees shall receive a rest period of fifteen (15) minutes for each four (4) hour work period. Rest period shall be scheduled as near as possible to the midpoint of each four (4) hour work period, and shall be taken at or near the job site. No employee shall be required to work more than three (3) hours without a rest period. 6.3 Meal Periods — Employees shall receive a meal period of thirty (30) minutes which shall be on the employee's own time and shall commence no less than three (3) hours nor more than five (5) hours from the beginning of the work shift. ARTICLE VII OVERTIME 7.1 If an employee is required to work (includes compensatory time, sick leave, holidays, and vacation) in excess of their regular daily schedule or forty (40) hours per week, the employee shall be compensated for such work at one and one-half (1-1/2) times the regular straight -time hourly rate of pay. 7.2 Overtime shall be paid to the nearest quarter hour. 7.3 Compensation for overtime shall be in the form of additional compensatory time off or extra pay at the employee's option. No employee shall accumulate more than eighty (80) hours of compensatory time in one (1) year or carry over more than forty (40) hours compensatory time into a succeeding year. 7.4 All overtime must be authorized in advance by the employee's supervisor or within twenty-four (24) hours after its occurrence under circumstances where the supervisor is not available for prior authorization. 7.5 Every effort shall be made to offer scheduled overtime to employees on a rotating basis. AGREEMENT 2009 — 2011 CnY OF MEDINA (Office -Clerical) PAGE-3- ARTICLE Vill CALLBACK 8.1 Employees called back to work after having completed their normal shift and having left the premises shall receive callback pay of a minimum of three (3) hours at one and one-half (1-1/2) times the employee's regular straight -time rate of pay. Callback shall not apply in cases of scheduled overtime. 8.2 Employees shall not be required to answer non -emergency calls or remain on Stand-by while on scheduled days off. ARTICLE IX IMAGES 9.1 Employees covered by this Agreement shall receive the rates of pay as set forth in Appendix "A" to this Agreement which is Incorporated herein by this reference. 9.2 Deferred Compensation — Employees are eligible to receive contributions from the City toward the ICMA Deferred Compensation Plan. The City's contributions are a one-to-one match, up to two -hundred fifty dollars ($250.00) maximum per month for a regular full-time employee. Regular part-time employees who work an average of more than 19 hours per week shall receive pro-rata contributions based on the relationship of hours worked per week to forty (40) hours. ARTICLE X HOLIDAYS 10.1 Employees shall receive the following holidays off with pay. Employees shall receive compensation based on their regular scheduled workday at the regular straight -time rate of pay: New Year's Day 1 st of January Martin Luther King Jr.'s Birthday 3`d Monday of January President's Day 3r' Monday of February Memorial Day Last Monday of May Independence Day 4r" of July Labor Day 1 at Monday of September Veteran's Day 11'h of November Thanksgiving Day 0 Thursday of November Day After Thanksgiving Day Daj after Thanksgiving Day Christmas Day 25 of December Two (2) "Floating Holidays" designated by the employee. 10.2 Regular part-time employees shall receive pro rata holidays based upon the relationship of the hours worked per week to forty (40) hours. 10.3 Employees required to work on a holiday shall be paid two and one-half (2-1/2) times the employee's regular straight -time rate of pay. 10.4 If a holiday pursuant to this Section falls on a Saturday, the holiday will be observed on the preceding Friday. if a holiday, pursuant to this Section falls on a Sunday, the holiday will be observed on the following Monday. If an employee is scheduled for a four day, ten hour workweek the holiday will be observed on the workday closest to the day observed by the Employer (i.e., if working Monday AGREEMENT 2009 — 2011 CITY OF MEDINA (Office-Clerlml) PAGE-4- through Thursday, a Friday observed holiday will be observed on the preceding Thursday. If a Monday observed holiday occurs, it will be observed on Monday. If working Tuesday through Friday workweek, a Monday observed holiday will be observed on the following Tuesday. A ,Friday observed holiday will be observed on Friday. ARTICLE XI VACATIONS 11.1 Eli ibil- Regular employees shall accrue vacation time off with pay as set forth in Section 11.2, based upon the employee's continuous length of service accumulated as of the most recent anniversary date of his employment. An employee shall not be eligible to take vacation time off until he shall have worked for the Employer for a minimum of six (6) calendar months from his most recent anniversary date of employment. 11.2 Accrual - Vacation time -off shall accrue monthly on the following basis: LENGTH OF CONTINUOUS SERVICE ANNUAL LEAVE First year 96 hours Second through fourth years 112 hours Fifth through seventh years 128 hours Eighth and ninth years 144 hours Tenth through fourteenth years 160 hours Fifteenth through nineteenth years 176 hours Twentieth year and subsequent years 200 hours Application of this Section shall not reduce the number of days any employee is currently eaming. 11.3 Payment upon Termination - No vacation credit shall be given unless the employee has worked for the Employer at least six (6) months. In the case of employment for six (6) months or longer, upon termination of employment, employees shall receive all vacation time earned and not yet taken; provided however, this termination benefit shall be forfeited in the case of voluntary termination where the employee has failed to give the Employer at least two (2) weeks written notice of such termination. 11.4 Death Benefit - Upon the death of an employee in active service, the accrued vacation pay of the deceased employee shall be paid to the employee's estate. 11.5 Carryover — The maximum vacation accrual that will be paid upon termination or carried forward at year end will be one and one-half times the employee's annual accrual. 11.6 Part -Time Employees - Regular part-time employees vacation accrual shall be pro rata, based upon the relationship of the hours worked per week to forty (40) hours. AGREEMENT 2009 -- 2011 CITY OF MEDINA (Office-Cledcal) PAGE-5- 11.7 Schedulina - Vacations shall be scheduled at such times as the Employer finds most suitable after considering the wishes of the employees and the requirements of the department. Scheduling conflicts shall be resolved on the basis of seniority. ARTICLE XII SICK LEAVE 12.1 Accrual - Employees shall accumulate sick leave with pay at the rate of eight (8) hours per month of service; provided however, no employee shall be accredited with an accumulation greater than seven hundred twenty (720) hours. Employees hired after the execution of this Agreement shall receive twelve (12) days upon initial hire to be repaid from the first year's accrual. Leave used but not earned shall be repaid to the Employer upon termination. 12.2 Usaae - Sick leave shall be granted upon application before or within reasonable time after the absence, depending on the circumstance of each case. Each employee shall use sick leave solely for the purpose of bona fide illness or injury. Utilization of sick leave for any other purpose shall be cause for disciplinary action. The Employer may require that the employee furnish a physician's proof of illness. 12.2.1 Sick leave may be utilized for care of dependent children eighteen (18) years or younger living within the household in accordance with applicable state statutes. 12.3 in the event employees are absent for reasons, which are covered by State Industrial Insurance, the Employer shall pay the employee an amount equal to the difference between the amount paid the employee by the Department of Labor and Industries and the amount the employee would have otherwise been eligible to receive in sick leave. Such payment(s) to the employee shall be made at such times as the difference is reasonably determinable. A deduction shall be made from the employee's accumulated sick leave In accordance with the amount paid to the employee by the Employer until such time as the employee's accumulated sick leave is depleted. 12.4 Emergency Leave - In the event of death or critical illness in the employee's immediate family, the employee may be granted leave of absence with pay not to exceed three (3) working days. 12.4.1 The term "immediate family" shall be defined as spouse, and children of the employee, and/or grandmother, grandfather, mother, father, mother-in-law, father-in-law, sister, brother, or other relative living in the employee's household. 12.4.2 An employee may be excused by his department head to attend funeral services of a deceased City employee without loss of pay. AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE-6- 12.5 Family Leave — Pursuant to provisions of the Federal Family and Medical Leave Act of 1993, an employee who has been employed by the City for twelve (12) months and has worked at least 1250 hours in the past twelve (12) months is entitled to up to twelve (12) work -weeks of unpaid heave per year to care for a child, spouse, or parent with a serious medical condition, or for serious personal illness. The twelve (12) weeks may be scheduled intermittently or used through part-time leave, when the basis for leave is medical difficulties. For purposes of calculating leave availability, the "12-month period" is a rolling twelve (12) month period measured backwards from the date you used any FMLA leave. The employee will be required by the City to use accrued and unused sick leave, vacation leave and/or compensatory time in accordance with City policy to offset loss of pay during the leave. All sick leave use in excess of ten (10) days shall be considered to be use of FMLA leave. At the employee's discretion, the employee shall be allowed to maintain a balance of twenty-four (24) hours of sick leave if they choose. 12.5.1 Leave may be taken to care for a new child by birth, adoption, or foster care, or for a child, spouse, or parent with a serious illness, or for personal serious illness requiring inpatient or continuing treatment. An employee must give at least thirty (30) days notice when planning to take the leave, except In emergencies. 12.5.2 The City will continue to contribute its portion of the medical insurance premiums during the leave. If the employee does not return to work, the City may recover the premiums paid during the leave unless the failure to return is beyond the employee's control. Vacation and sick leave accruals will not continue during any unpaid leave. Employees who return to work at the end of the twelve (12) weeks of leave will be returned to the same or an equivalent job at .the same pay, however, employees remain subject to legitimate job changes or layoffs that Would have occurred even if they had not been on leave. 12.5.3 Under Washington State law, employees are entitled to twelve (12) weeks of unpaid leave to care for a newborn child, in addition to time off for any period of actual disability with pregnancy or childbirth. The City is not required to continue to pay its portion of medical insurance beyond the twelve (12) week FMLA leave entitlement. 12.6 Court Appearance -- An employee who is required to serve on a jury or as a result of official duties is required to appear before a Court, Legislative Committee, or quasi-judicial body as a witness in response to a subpoena or other directive, shall be authorized leave with pay. When summoned and serving for jury service the Employer may, at Its discretion, request that an employee be excused or delayed from jury duty when the employee's absence would adversely affect business needs. The employer is required to report to work at the City following jury selection If not serving as a juror or on days when court is In recess. The employee must complete a Leave of Absence Request form (signed by the supervisor or his designee) and attach the Jury Summons. AGREEMENT 2009 — 2011 CITY OF MEDINA (Office-Clerlcal) PAGE-7- 12.7 Upon separation from employment, an employee in good standing (i.e. one who has not been terminated for cause), with a minimum of ten (10) years of continuous service shall be reimbursed at his or her current rate of pay for twenty-five percent (25%) of unused accrued sick leave up to a maximum of one hundred eighty (180) hours of pay. ARTICLE XI If HEALTH AND WELFARE INSURANCE BENEFITS 13.1 Effective January 1, 2009, the Employer shall pay ninety percent (90%) of the premium necessary for each full-time employee and their dependents (where applicable) and one hundred percent (100%) of the premium for the spouse of each full-time employee under the Regence Blue Shield Preferred Provider Plan of Association of Washington Cities Employee Benefits Trust and coverage in accordance with the Trust under: Dental -- Washington Dental Service Plan F, with Plan III Orthodontia Vision — Vision Service Plan, with ten dollars ($10.00) deductible. 13.2 All regular part-time employees shall receive monetary credit to be applied toward insurance premium on a pro-rata basis in proportion to the number of hours worked. The amount received by the employee is allocated according to family status identified above, i.e. employee, employee + spouse, etc. 13.3 Life Insurance - The Employer shall maintain Group Basic Life Insurance coverage for each employee in the amount of seventy five thousand dollars ($75,000) payable to a beneficiary designated by the employee. 13.4 Long Term Disability - The Employer shall continue the following long-term disability program, under the Association of Washington .Cities Employee Benefit Trust: 60% Benefit payment level following a 90-day waiting period 13.5 Employees may choose to opt out of coverage for their spouse and/or dependent(s). Employees with an eligible spouse and/or dependent(s) who elect to opt out of coverage for their spouse and/or dependent(s) will be reimbursed by the Employer with an amount equal to fifty percent (500/0) of the monthly premium saved. An employee may opt out of personal coverage if he or she provides proof of valid health insurance from another source, maintains such coverage and the insurance plan permits. The employee may choose to apply the reimbursement to their deferred compensation plan or Flexible Spending Account. Reimbursements applied to an employee's deferred compensation plan shall not be eligible for a City matching contribution. If an employee elects to receive a cash reimbursement for the monthly premium saved, the Employer will pay an amount equal to thirty-five percent (35%) of the monthly premium saved. AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE-8- 13.5.1 The bargaining unit covered by this Agreement shall have first opportunity to exercise the option to opt out of personal coverage. This opt out option shall occur during the first week of the "open enrollment" period as set by the AWC Employee Benefit Trust. Employees shall be notified in advance of the open enrollment period with sufficient notice for decision making purposes. At least two (2) employees in this bargaining unit shall be allowed to exercise the opt out provision for personal coverage during the first week of open enrollment. After the first week, this opt out provision will be expanded to additional employees In the bargaining unit should additional opportunities remain after other eligible employees have the opportunity to exercise the option. Seniority within the bargaining unit shall govern who is allowed to exercise the option should more than two (2) employees desire to opt out. 13.6 Flexible Spending Account — The Employer shall provide a special program under the provisions of IRS Section 125. Employees may voluntarily elect to participate in the reimbursement program to pay medical or dependent care expenses with pre-tax dollars. ARTICLE XIV TUITION REIMBURSEMENT, TRAINING AND CONFERENCES 14.1 TrainincMducation Assistance — The City of Medina recognizes the fact that obtaining sufficient Job training improves an employee's ability to perform his or her job. It is the City's intent to encourage employees to obtain additional training and education, which will facilitate their advancement in City employment and will be consistent with the best interests of the City. There are three (3) types of employee training that will be sponsored by the City of Medina. They are: 1. Mandatory safety procedures and other job skills — This category may include courses in first aid and defensive driving as well as instruction on the use of the City's telephone and mail systems and photocopiers. 2. Employee development — Training of this sort may include specialized accounting and computer skills, effective communication skills, supervisory skills, and other courses that enhance an employee's ability to perform his or her job. It may also include professional/management development courses such as those comprising the Cascade Management program. 3. Post high school or vocational courses leading to a degree that is relevant to the employee's position or promotional opportunities within the City. 14.2 Education Assistance — Consideration of requests by an employee for education assistance (the type of training described in category three (3) above) is dependent upon budgetary constraints and the relevance of the course and/or the degree being pursued to the employee's current position or in the direct line of promotion. Only courses taken through an accredited college, university or vocational training which are relevant to the employee's current position or in the direct line of promotion will be considered for reimbursement. Eligible courses should also provide technical knowledge or skill that will improve the employee's ability to perform the job. AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE - 9 - 14.2.1 Regular full-time employees who have completed six (6) months of employment are eligible to apply for education assistance to pay for a maximum of two (2) courses per quarter to improve their current and future job -related skills, knowledge and abilities. in order to obtain the reimbursement authorized, the employee must successfully complete the course attaining a "C" grade or better (2.0 or above on a 4.0 scale) or a "Pass" in a Pass/Fall course. It is anticipated that course work will be undertaken during non -work hours. Flexible working hours may be allowed by the department director to accommodate the employee's class schedule. 14.2.2 The reimbursement rate will not exceed the lesser of either eighty percent (80%) of the actual tuition cost for the course, or eighty percent (806/0) of the Washington public university in -state tuition rate for an equivalently credited course (based on UW per credit rates for quarter courses* and WSU per credit rates for semester courses) and based on undergraduate or graduate credit rates as appropriate. The maximum reimbursement amount will be $1500.00 per calendar year per employee. If standard reimbursement rates are used instead of actual, the rates will be those in effect when the course is considered for reimbursement by the Department Director. In determining the reimbursement amount, the Department Director may consider factors including funding availability and total requests, allocation among departments, prior reimbursement to the employee, the relevance of the specific course to the position currently held, etc. Reimbursement requests must be submitted within three (3) months of completion of the course. Reimbursement will not be allowed for books, lab fees, travel expenses, material or other costs. Employees accepting education assistance agree to repay to the City the amount of assistance received if they do not remain in the City's employ for one year following completion of the course for which reimbursement is received. ARTICLE XV PROBATIONARY PERIOD, LAYOFF RECALL AND JOB VACANCIES 15.1 Probation Period - A new employee shall be subject to a six (6) month probation period commencing with the most recent date of hire. During the probation period, the employee shall be considered on trial and subject to discharge at the sole discretion of the Employer. Discharge during the probation period shall not be subject to the grievance procedure. 15.2 Senior - An employee's seniority shall be defined as that period from the employee's most recent first day of compensated work within the bargaining unit. 15.2.1 An employee's seniority shall be broken so that no prior period of employment shall be counted and his seniority shall cease upon: Justifiable discharge Voluntary quit, or Layoff of twelve (12) months or longer. AGREEMENT 2009 - 2011 CITY OF MEDINA (Office-Clerkal) PAGE -10- 15.2.2 In layoff, recall or permanent job vacancies, the Employer shall give consideration to an employee's length of continuous service with the Employer and his ability to perform the duties required In the job. In applying this provision, it is the intent to provide qualified employees with opportunities for promotion and the Employer with efficient operations. 15.3 Layoff — In case of a layoff, the employee with the shortest length of continuous service within the work group shall be laid off first. The Employer shall provide an employee with four (4) weeks advance notification prior to layoff. 15.4 Recall — In case of recall, those employees within the work group laid off last shall be recalled first. An employee on layoff must keep both the Employer and the Union informed of the address and telephone number where he can be contacted. 15.5 Job Vacancies — When a permanent job vacancy occurs, present employees shall be given first consideration for filling the vacancy, based on their length of service with the Employer and ability to perform the duties of the job. 15.5.1 Notice of permanent job vacancies shall be posted on the bulletin board for seven (7) days. Present employees who desire consideration for such opening shall notify the Employer in writing during the seven (1) day period the notice is posted. ARTICLE XVI DISCHARGE AND DISCIPLINE 16.1 The Employer shall not discharge nor suspend a permanent employee without just cause, but in respect to discharge or suspension shall give at least one (1) warning letter of the complaint against such employee to the employee in writing and a copy of the same to the Union, except that no warning letter need be given to an employee before he is discharged or suspended if the cause of such discharge or suspension is for theft, gross insubordination, drunkenness on duty, and/or issues of parallel magnitude. Warning letters to be considered as valid, shall be issued within thirty (30) days after the occurrence or knowledge of the occurrence of the violation claimed by the Employer in such warning letter. ARTICLE XVII GRIEVANCE PROCEDURE 17.1 Grievance Defined - A grievance Is hereby defined as a dispute over the interpretation or application of any of the specific provisions of this Agreement. Grievances shall be processed in accordance with the procedures set forth below. 17.1.1 Step 1 - The grievant shall, within fifteen (15) working days from the time. the complaint arose or should have been reasonably known to exist, orally present the alleged grievance to the employee's supervisor. If the grievance is adjusted orally, the disposition shall be reduced to writing and subject to the final approval of the City Manager and the Union. 17.1.2 Step 2 - If no settlement is reached at Step 1, the grievance shall be reduced to writing, dated and signed by the employee(s) involved and/or the Union, and AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE -11 - shall state the specific factual basis of the grievance, the provision or provisions of the Agreement allegedly violated, and the remedy sought. Such grievance shall be submitted to the City Manager within fifteen (15) days of the decision reached by the supervisor. Representative(s) of the Union will be present at any meeting called to consider the grievance at this Step 2. The City Manager shall send a written answer to the Union within fifteen (15) calendar days of receipt. 17.1.3 Stec) 3 - If no settlement is reached at Step 2, the Union in its sole discretion may, within fifteen (15) days of the receipt of the Step 2 answer, invoke arbitration by requesting a list of at least seven (7) arbitrators from the Public Employment Relations Commission. The arbitrator shall be chosen by the parties alternately striking such list. Only grievances which are presented to the Employer in writing during the term of this Agreement shall be final and binding upon the parties; provided however, no arbitrator shall have the authority to render a decision or award which modifies, adds to, subtracts from, changes or amends any terms or conditions of this Agreement. 17.1.4 The cost of services of the arbitrator shall be shared equally by the parties. All other costs (such as attorney fees, witness time, transcripts, etc.) shall be borne separately by the party incurring the expense. 17.2 Time Limits — Any grievance not presented to the Employer within the time frames specified above shall be null and void. Time limits described herein may be extended by mutual agreement of the parties. ARTICLE XVI II SAVINGS CLAUSE 18.1 Should any provision of this Agreement and/or any attachments hereto be held invalid by operation of Law or by any tribunal of competent jurisdiction or if compliance with or enforcement of any provision should be restrained by such tribunal, the remainder of this Agreement and/or any attachments hereto shall not be affected thereby and the parties shall enter into immediate collective bargaining negotiations for the purpose of arriving at a mutually satisfactory replacement of such provisions and/or any attachment hereto. ARTICLE XIX COMPLETE AGREEMENT 19.1 The parties acknowledge that each had the unlimited right and opportunity to make demands and proposals with respect to any matter deemed a proper subject to collective bargaining. The results of such negotiations are set forth in writing in this Agreement. The Employer and Union each voluntarily and unqualifiedly agree to waive the right to bargaining over any other subjects for the duration of this Agreement unless mutually agreed otherwise. AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE - 12 - ARTICLE XX PAST PRACTICES 20.1 Any and all agreements, written and verbal, previously entered Into by the parties hereto are mutually cancelled and suspended by the Agreement. Unless specifically provided herein to the contrary, past practices shall not be binding on the Employer. ARTICE XXI MISCELLANEOUS 21.1 The Employer shall make reasonable efforts to provide work stations for employees that promote safety, health and overall well being such as; adjustable desks, keyboards and chairs. ARTICLE XXII DURATION 22.1 This Agreement shall be effective January 01, 2009 and shall remain in full force and effect through December 31, 2011, unless otherwise provided for herein and shall remain in effect during the course of negotiations on a new Agreement. PUBLIC, PROFESSIONAL & OFFICE- CITY OF MEDINA, WASHINGTON CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763, affiliated with the International Brotherhood of Teamsters By By David A. Grage Secretary -Treasurer Date Date Donna Hanson City Manager AGREEMENT 2009 —2011 CITY OF MEDINA (Office -Clerical) PAGE .13 - APPENDIX `A` to the AGREEMENT by and between CITY OF MEDINA, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763 (Representing the Office -Clerical Employees) January 1, 2009 through December 31, 2011 THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF MEDINA, WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the Intemational Brotherhood of Teamsters, hereinafter refereed to as the Union. A.1 Effective January 1, 2009, the rates of pay which were in effect as of January 1, 2008 shall be increased by six and one half percent (6.5%) across the board as follows: STEP A STEP B STEP C STEP D CLASSIFICATION 00-12m 13-24m 25-36m 37 m + Administrative Assistant $4229 $4409 $4659 $4915 Development Svcs Coordinator $4316 $4446 $4681 $4928 Information Systems Coordinator $4229 $4409 $4659 $4915 Police Administrative Specialist $4229 $4409 $4659 $4915 Records Manager $4226 $4475 $4723 $4979 A.2 Effective January 01, 2010, the rates of pay which were effective as of January 01, 2009, shall be increased by one hundred percent (100%) of the increase in the Seattle--Tacoma-Bremerton Area Consumer Price Index for All Urban Wage Earners and Clerical Workers (CPI-W), All Items Revised Series (1982-84=100), as published by the Bureau of Labor Statistics, for the period from June 2008 to June 2009. A.3 Effective January 01, 2011, the rates of pay which were effective as of January 01, 2010, shall be increased by one hundred percent (100%) of the increase in the Seattle —Tacoma - Bremerton Area Consumer Price Index for All Urban Wage Earners and Clerical Workers (CPI W), All Items Revised Series (1982- 84=100), as published by the Bureau of Labor Statistics, for the period from June 2009 to June 2010. AGREEMENT 2009 — 2011 CITY OF MEDINA (Office-Clertcal) PAGE - 14 - AA The rate of pay set forth within Sections A.1, A.2 and A.3 reflect a full-time, forty (40) hours per week position. The monthly rates of pay for part-time employees shall be pro -rated based on hours worked. A.5 Longevity Pay — All employees shall receive monthly Longevity Pay in addition to their monthly rates of pay as follows: Service Time Percentage of Base Monthly Wage After 4 years 2% After 8 years 4% After 12 years 6% A.6 Education 'Pay — All employees shall receive monthly Education Pay in addition to their monthly rates of pay for education achievement in approved fields of job - related studies as follows: College Credits 45 Credits AA Degree/90 Credits BABS Degree PUBLIC, PROFESSIONAL & OFFICE - CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763, affiliated with the International Brotherhood of Teamsters Monthly Amount $50 $100 $200 CITY OF MEDINA, WASHINGTON BY By David A. Grage Donna Hanson Secretary -Treasurer City Manager Date Date AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE -15 - LETTER OF UNDERSTANDING by and between CITY OF MEDINA, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763 (Representing the Office -Clerical Employees) January 01, 2009 through December 31, 2011 IT IS UNDERSTOOD AND AGREED that further clarification is necessary for the language of Article 13.5.1. The clarifications are as follows: "Opt out opportunities" means the number of employees who may opt out within the minimum coverage requirements of the AWC Employee Benefits Trust. Employees from both units (Office -Clerical and Public Works) shall be taken on a seniority basis after the Office -Clerical unit has had an opportunity to make election with respect to the first two opt out opportunities. PUBLIC, PROFESSIONAL & OFFICE - CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763, affiliated with the International Brotherhood of Teamsters By By David A. Grage Secretary -Treasurer Date Date CITY OF MEDINA, WASHINGTON Donna Hanson City Manager AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE -16- MEMORANDUM OF UNDERSTANDING to the AGREEMENT by and between CITY OF MEDINA, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763 (Representing the Office -Clerical Employees) January 1, 2009 through December 31, 2011 IT IS UNDERSTOOD AND AGREED the parties to this Agreement will meet for the purpose of establishing a Voluntary Employee's Beneficiary Association Trust (VEBA) for employees in this bargaining unit. It is the intent of the parties to commence negotiations for employee participation as soon as possible after AWC publishes relevant information for City participation in a VEBA. These discussions shall take place no later than January, 2010. Should the information not be available through AWC, the City shall search for alternative solutions. Items of discussion for the purposes of establishing this plan shall include: • Mandatory payroll deductions. • Contributions of accrued but unused sick leave upon separation from employment. • Contributions of accrued sick leave in excess of the sick leave accrual cap. • Employee contributions. • Employer contributions. PUBLIC, PROFESSIONAL & OFFICE - CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO.763, affiliated with the International Brotherhood of Teamsters By By David A. Grage Secretary -Treasurer Date Date CITY OF MEDINA, WASHINGTON Donna Hanson City Manager AGREEMENT 2009 — 2011 CITY OF MEDINA (Office -Clerical) PAGE -17 - ITEM CCR-1 NOW CITY OF MEDINA Memorandum DATE: November 10, 2008 TO: Mayor and City Council FROM: Jan Burdue, CPFA RE: Finance Report — October 2008 General Fund Revenues Local Retail Sales and Use Tax — $272,915 above the projected yearly budget amount or 125% of the entire 2008 Budgeted amount has been received. Criminal Justice Funding - $3,661 above the projected yearly budget amount or 106% of the entire 2008 Budget amount has been received. Building Permits - $176,689 below the projected budget amount for this time of year. 00 ONGo 0000 M 00 M C7 cOo V CD N N d O ob ell t- C 5 M � � a u G rsi vi 0 a 0 0 u rf O i F fri Vi 10 41 a a a CJ N00 u 9 d Q `4 of V) L O ' a L 0 N 69 EA M (4 r- In r N L\ N N O C C b N O W Vi fn cl r~ I d L O O I C5, O W E y LS fit IA I N I °� I >n w O > m o, o 0 o 00 p Oa0+ r vi 00 Ln ri N � 00 M O R't fA 69 L � 1 Q � N N O F 69 fH Yl IA M O\ K N_ O kD fn 00 G v rl r- N o O1 t7 !oo - m V n /n rn CA o m o n o 0 4% N r N N ct ONo O u ri C e N A 1.. w � ? O u O � 6s z > a > CA w °z o tdi m r a o N raam M O u � G M � a L nj N r' N � � a a V w w H � h L h +O N O +O GO O N yr a oo M +o a oo �d V s� w w `O b O b O ti O b b W h Q ! p nl y P4 CW 6s of 3 m � O N � h h ~ M M i l� w w V m Gpl m + O cq O Ili ci L Ca N VI � ao w h b �t w VI � q b Ntom++ N � w of eq+a C W O N V +O O ~ G e`tn vQi r M o w N h dJ m w N ~ M +O +O u1 M M G1 C A A C 7 Vi w o � V W in C F U z �F 817H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT Octaber 31, 2008 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 11 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 85 00 00 Special Event Permits 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Ped'1 Grant -Homeland Sac I 001 000 000 331 17 20 12 Fed11 Grant -Homeland Sec II 001 000 000 331 17 20 13 State Grant -Criminal Justice 001 000 000 334 00 31 20 State Grant -Secretary of State 001 000 000 334 OS 10 00 State Grant -Cram Just Training 001 000 000 334 01 80 00 State Grant-Military-FEMA 2006 001 000 000 334 03 50 00 State Grant -Traffic Safety Cam 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 Od0 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 21 00 20 WCIA-Lexipol 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Pass 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL PINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 367 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 00 Confiscated -Drug Seizure 001 000 000 369 30 00 10 Confiscated Property -Auction PAGE 1 Y.T.D. i OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 619,684.18 1,198,322.90 2,191,253.00 82.07 392,930.10 .00 1,342.19- .00 .00 1,342.19 70,159.84 1,345,280.09 1,072,365.00 125.45 27a,915.09- 5,655.21 58,661.87 55,000.00 106.66 3,661.87- 695,499.23 3,200,922.67 3,318,618.00 96.45 117,695.33 18,413.58 573,311.63 900,000.00 63.70 326,6BB.35 102.00 1,064.00 1,000.00 106.40 64.00- .00 50.00 .00 .00 50.00- .00 931.95 500.00 186.39 431.9S- 18,515.S8 575,357.60 901,500.00 63.82 326.142.40 .00 16,585.7a 16,800.00 98.72 214.22 .00 2,724.46 2,725.00 99.98 .54 .00 .00 15,490.00 .00 15,490.00 .00 9,573.00 15,955.00 60.00 6,382.00 .00 41,760.98 41,760.00 100.00 .9B- .00 34,2a5.03 14,283.00 100.00 .03- .00 .00 2,500.GO .00 2,500.00 250.00 1,000.00 1,00a.00 100.00 .00 602.85 2,346.68 2,200.00 106.67 146.68- 132.82 533.03 645.00 82.64 111.97 3,704.97 14,199.08 13,865.00 102.41 334.08- .00 14,991.05 22,500.00 66.63 7,508.95 62,481.50 187,444.50 250,000.00 74.98 62,555.50 .00 .00 2,000.00 .00 2,000.00 00 5,707.24 500.00 1,141.45 5,207.24- 67,172.14 331,150.83 422,225.00 78.43 91,074.17 425.00 9,086.20 20,000.00 45.43 10,913.80 779.00 2,189.00 1,000.00 218.90 1,189.00- .00 .00 100.00 .00 100.00 .00 415.00 1,500.00 27.67 1,085.00 lj204.00 11,690.20 22,600.00 51.73 10,909.80 5,336.85 96,989.16 120,000.00 80.82 23,010.24 5,336.85 96,989.76 120,000.00 80.82 23,010.24 13,705.15 152,238.29 225,000.00 67.66 72,761.71 257.75 4,679.60 3,500.00 133.70 1,179.60- .00 3,085.00 2,500.00 123.40 585.00- .00 3,964.58 200.00 1,982.29 3,764.58- .00 586.53 .00 .00 586.53- City of Medina MONTHLY REVENUE REPORT OetDbep Q2008 lUG V1L PAGE 2 M.T.D. Y.T.D. 4 OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 81 00 00 Petty Cash - Overage/$hortages .00 4.23 .00 .00 4.23- 001 000 000 369 90 00 00 Other .00 17,414.87 18,000.00 96.75 585.13 001 000 000 369 90 00 05 Other-Cd's 10.00 91.00 .00 .00 21.00- 001 000 000 369 90 00 10 other -Copies 47.30 1,008.47 .00 .00 1,008.47- 001 000 000 369 90 00 15 _ Other -Fingerprinting .00 72.00 .00 .00 72.00- 001 000 000 369 90 00 35 Other -Notary .00 224.00 .00 .00 224.00- 001 000 000 369 90 '00 40 Other -Postage 1.25 408.79 .00 .00 408.79- 001 000 000 369 90 00 45 Other -Reports .00 114.24 .00 .00 114.24- TOTAL MISCELLANEOUS REVENUES 14,021.45 183,821.60 249,200.00 73.76 65,378.40 NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) .00 •00 225,000.00 .00 225,000.00 001 000 000 389 00 00 10 Attorney .00 4.50 .00 .00 4.50- 001 000 000 369 00 00 20 Building Inspector 146.25 4,460.13 .00 .00. 4,460.13- 001 000 000 389 00 00 30 Building Official 133.44 29,894.88 .00 .00 29,884.88- 001 000 000 389 00 00 50 Engineer 4,489.96 131,98B.77 .00 .00 131,988.77- 001 000 000 389 00 00 60 Landscape Architect 630.00 18,833.59 .00 .00 18,833.59- 001 000 000 389 00 00 10 Planner 36.00 25,628.40 .00 .00 25,628.40- TOTAL NONREVENUES 5,435.65 210,800.27 225,000.00 93.69 14,199.73 TOTAL GENERAL FUND 807,184.90 4,610,732.93 5,259,143.00 87,67 648,410.07 s17H City of Medina MONTHLY EXPENDITUREREPORT Oetober 31. 2008 PAGE 1 M.T.D. Y.T.D. % OP UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services .00 4,906.07 5,000.00 98.12 93.93 001 000 000 511 60 42 00 Cosrmnications-TV System .00 .00 25,000.00 .00 25,000.00 001 000 000 511 60 43 00 Travel & Training .00 566.09 2,500.00 22.64 1,933.91 001 000 000 511 60 49 00 Miscellaneous .00 1,186.82 3,000.00 39.56 1.813.18 001 000 000 511 60 49 10 Medina Days 63.64 6,062.64 7,500.00 80.84 1,437.36 001 Ono 000 sit 80 Si 00 Elections Serv-Voter Reg Costs .00 8,292.34 fi,000.00 138.21 2,292.34- TOTAL LEGISLATIVE SERVICES 62.64 21,013.96 49,000-00 42.89 27,956.04 City of Medina MONTHLY EXPENDITURE REPORT oetober W 1008 PAGE 2 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 4,000.00 36,000.00 48,000.00 75.00 12,000.00 001 000 000 512 50 41 20 Public Defender .00 9,160.00 10,000.00 91.50 850.00 001 000 000 512 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 2,519.50 43,841.50 60,000.00 73.07 16,155.50 TOTAL MUNICIPAL COURT 6,519.50 88,991.50 119,000.00 74.78 30,008.50 City of Medina MONTHLY EXPENDITURE REPORT October;St 2008 PAGE 3 M.T.D. Y.T.D. E OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE EXECUTIVE SALARIES & WAGES 001 000 D00 Sl3 10 11 00 Salaries & Wages .00 29,499.15 118,344.00 24.93 88,844.25 TOTAL SALARIES & WAGES .00 29,499.75 11a,344.00 24.93 88,844.25 PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits .00 2,815.14 30,025.00 9.38 27,209.86 001 000 000 513 10 21 50 Auto Allowance .00 .00 4,200.00 .00 4,200.00 TOTAL PERSONNEL BENEFITS .00 2,815.14 34,225.00 8.23 31,409.86 OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Toole/Minor Equipment .00 .00 500.00 .00 500.00 001 000 000 513 10 41 00 Professional Services 14,400.00 108,453.31 50,000.00 216.91 58,453.31- 001 000 000 513 10 42 00 Communications .62 262.81 600.00 43.00 337.19 001 000 000 513 10 43 00 Travel & Training 413.08 930.43 2,500.00 37.22 1,569.57 001 000 000 513 10 49 00 Miscellaneous .00 309.26 6,000.00 5.15 5,690.74 001 000 000 513 10 49 Ol Dues, Subsc, Auto Allowance .00 1,170.33 500.00 234.07 670.33- TOTAL OTHER SERVICES & CHARGES 14,813.70 111,126,14 60,100.00 184.90 51,026.14- TOTAL EXECUTIVE DEPARTMENT 14,813.70 143,441.03 212,669.00 67.45 69,227.97 City of Medina MONTHLY EXPENDITURE REPORT October 31, 200S M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION FINANCE DEPARTMENT SALARIES & WAGES 001 000 ODO 514 10 11 00 Salaries & Wages TOTAL SALARIES' & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 46 00 Insurance (RCIA) 001 000 000 514 10 49 00 Mina-Duse,3ubscriptions OD1 000 000 514 30 49 10 Miscellaneous 001 000 000 514 10 S1 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 514 10 64 10 Financial Reporting Software TOTAL CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT PAGE 4 E OF UNEXPENDED TOTAL BALANCE 5,738.00 57,380.00 68,100.00 84.26 10,720.00 5,738.00 57,380.00 68,100.00 84.26 10,720.00 1,497.28 14,253.25 19,035.00 74.88 4,781.75 1,497.28 14,2S3.25 19,035.00 74.88 4,781.75 379.30 1,144.26 3,000.00 38.14 1,855.74 .00 68,235.00 78,000.00 87.48 9,765.00 .00 934.22 750.00 111.23 84.22- 281.36 7,154.62 6,2D0.00 115.40 954.62- 405.87 11,722.27 14,200.00 82.55 2,477.73 1,066.53 89,090.37 102,150.00 87.22 13,059.63 .00 .00 20,0aa.00 .00 20,000.00 .00 .00 20,000.00 .00 20,000.00 , 8,301.81 160,723.62 209,285.00 76.80 48,561.38 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2008 PAGE ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 DESCRIPTION LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT M.T.D. Y.T.D. EXPENDITURES EXPENDITURES 7,034.35 100,704.85 .00 670.00 7,034.35 101,374.85 % OF UNEXPENDED APPROPRIATED TOTAL BALANCE 142,750.00 10.55 42,04S.15 15,000.00 4.47 14.330.00 157,750.00 64.26 56,375.15 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2AOS M.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION CENTRAL SERVICES SALARIES & WAGES 001 000 oo0 SIB 10 11 00 Salaries & Wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 SIB 10 21 00 Personnel Benefits 001 000 000 518 10 23 00 Tuition TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 SIB 10 41 00 Professional Services 001 000 000 518 10 41 90 Prof Serv-Imaging 001 000 000 SIB 10 42 00 Postage/Telephone 001 000 000 SIB 10 43 00 Travel & Training Ool 000 000 SIB 10 44 00 Advertising 001 000 000 518 10 47 00 Utility ,4erv-E1sc,Water,Wast8 001 00o 000 510 10 48 00 Repairs & Naint-Equipment 001 000 000 SIB 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies 001 000 000 518 10 64 10 PRA/Agenda Manager Software TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Naint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES 16,148.66 159,736.15 182,395.00 306.36 306.36 2,500.00 16,455.02 160,042.51 184,895.00 4,774.51 44,905.16 62,351.00 .00 778.00 .00 4,774.51 45,683.16 62,351.00 767.14 26.75 .00 2,285.91 .00 204.18 577.90 .00 .00 .00 28.92 .00 3,890.80 429.00 1,280.00 1,709.00 26,829.33 8,769.28 1,364.03 2,480.99 21,641.51 2,442.56 2,919.71 6,817.71 .00 876.20 16,501.24 2,463.57 8,000.00 74,276.80 5,524.64 12,561.32 18,085.96 298,0B8.43 23,000.00 .00 22,955.00 30,000.00 5,500.00 4,000.00 11,000.00 2,000.00 2,Soo.ao 32,000.00 1,500.00 10,000.00 144,455.00 6,201.00 18,500.00 24,701.00 416,402.00 PAGE 6 R OF UNEXPENDED TOTAL BALANCE 87.50 12.25 86.56 72.02 .00 73.27 38.13 .00 10.81 72.14 44.41 72.99 61.98 .00 35.05 51.57 164.24 80.00 51.42 89.09 67.90 73.22 71.59 22,658.85 2,193.64 24,852.49 17,445.84 778.00- 16,667.84 14,$30.72 1,364.03- 20,474.01 8,358.49 3,057.44 1,090.29 4,182.29 2,000.00 1,623.80 15,498.76 963.57- 2,000.00 70,178.20 676.36 5,938.68 6.615.04 118,313.57 ACCOUNT NUMBER DESCRIPTION INFORMATION TECHNOLOGY City of Medina MONTHLY EXPENDITURE REPORT October 81, 2-008 PAGE 7 M.T.D. Y.T:D. t OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE 001 000 000 518 90 31 00 Office & Operating Supplies 2,048.15 5,219.94 001 000 000 518 90 41 50 Technical Services 1,189.58 5,231.28 001 000 000 518 90 48 00 Repairs & Main -Equipment 334.32 11,368.64 TOTAL INFORMATION TECHNOLOGY 3,572.05 21,879.86 INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities .00 1,393.05 On 000 000 619 90 49 01 Puget Sound Regional Council .00 530.00 001 000 000 519 90 49 03 ARCH .00 2,48S.79 001 000 000 519 90 49 04 Eastside Transportation Prog. .00 100.00 001 000 000 519 90 49 08 OMWBE - Office of Minority .00 318.00 001 000 000 519 90 51 20 Puget Sound Clean Air Agency .00 5,364.00 001 000 000 519 90 S1 30 Xing County Alcohol Control .00 510.94 001 000 000 519 90 51 40 Ring County Water & Land Resou .00 1,842.66 001 000 000 519 90 51 60 NA St Purchasing & Contract .00 .00 TOTAL INTERGOVERNMENTAL .00 12,544.44 TOTAL CENTRAL SERVICES 30,401.38 332,512.73 6,200.00 85.16 920.06 10,015.00 52.23 4,783.72 14,710.00 77.29 3,341.36 30,925.00 70.75 9.045.14 1,400.00 99.50 6.95 450.00 117.78 80.00- 15,000.00 16.57 12,514.21 100.00 100.00 .00 .00 .00 318.00- 5,021.00 106.83 343.00- 500.00 102.19 10.94- 2,000.00 92.13 157.34 500.00 .00 500.00 24,971.00 50.24 12,426.S6 472,298.00 70.40 139,785.27 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2008 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 it 15 Salaries -Military Backfill 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 S21 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 70 31 60 Ammo/Range (Targets, etc.f 001 000 000 521 20 31 70 Police Radio Equipment 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 48 20 Repairs & Maint-CAD 0.01 000 000 521 20 49 00 Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 • Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 41 Lexipol Manuals 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 1t OF UNEXPENDED TOTAL BALANCE 62,894.45 619,190.64 830,975.00 74.51 211,784.36 .00 9,979.63 43,000.00 23.21 33,020.37 5,871.82 85,178.60 100,000.00 85.18 14,821.40 .00 13,466.22 25,93S.00 51.92 12,468.78 .00 686.70 • 31,900.00 2.15 31,213.30 68,766.27 728,501.79 1,031,810.00 70.60 303,308.21 19,125.91 193,061.20 249,714.00 77.31 56,652.80 3,528.20 35,282.00 46,000.00 76.70 10,718.00 810.35 13,935.0E 19,500.00 71.46 S,564.92 .00 1,500.00 5,000.00 30.00 3,500.00 23,484.46 243,778.28 320,214.00 76.13 76,435.72 461.02 3,463.20 5,500.00 62.97 2.036.80 353.90 1,336.97 9,950.00 13.44 8,613,.03 .00 .00 300.00 .00 300.00 `.._. .00 $;A-0 47 6;000.00 106.82. 409:47- .00 31,732.29 29,500.00 107.57 2,232.29- 5,648.53 30,917.49 43,000.00 71.90 12,082.51 .00 7,704.13 7,100.00 108.51 604.13- 6,463.45 81,563.55 101,350.00 80.48 19,786.45 888.00 13,4S7.18 13,000.00 103.52 457.18- 135.00 1,104.00 2,000.00 55.20 896.00 1,908.10 12,764.94 31,000.00 41.18 18,235.06 868.00 11,939.13 25,225.00 47.33 13,28S.87 .00 .00 1,000.00 .00 1,000.00 245.17 1,190.66 2,700.00 44.10 1,509.34 223.42 2,783.24 15,000.00 18.55 12,216.76 .00 12,371.27 10,000.00 123.73 2,373.27- .00 188.70 .00 .00 isa.70- 39.00 429.00 500.00 85.80 71.00 .00 2,127.64 1,200.00 177.30 927.64- .00 .00 1,000.00 .00 1,000.00 30.00 3,500.76 2,500.00 140.03 1,000.76- .00 4,950.00 6,000.00 82.50 1,050.00 .00 1,230.55 3,000.00 41.02 1,769.45 .00 .00 500.00 .00 500.00 4,336.69 68,039.07 114,625.00 59.36 46,585.93 City of Medina MONTHLY EXPENDITURE REPORT OeWber Q1, 2008 tM1.T.Dv PAGE 9 Y.T.D. t OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 18,735.75 56,201.26 75,000.00 74.94 18,792.75 001 000 000 521 20 51 15 Dispatch Services-Norcom Trans .00 631.99 8,450.00 7.48 7,818.01 001 000 000 521 20 51 20 Dispatch-EPSCA 1,144.92 6,083.48 7,650.00 79.52 1,566.52 001 000 000 521 20 51 30 Access-WSP 660.00 1,980.00 2,640.00 75.00 660.00 001 000 000 521 20 51 40 Marine Patrol -Mercer Island .00 .00 57,000.00 .00 57,000.00 001 000 000 521 20 51 50 Jail Service -Prisoner Board 18,484.23 101,142.53 82,000.00 123.34 19,142.53- 001 000 000 521 20 51 60 Prisoner Transport 3,000.00 10,050.00 7,500.00 134.00 2,550.00- 001 OOQ 000 521 20 51 80 Domestic Violence -Kirkland .00 250.70 2,100.00 11.94 1,849.30 001 000 000 521 20 51 85 IT Services -Kirkland 12,917.67 17,570.47 46,822.00 37.53 29,251.53 TOTAL INTERGOVERNMENTAL SERV. 54,942.57 193,916.42 289,162.00 67.06 95,245.58 CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture 6, Equipment .00 298.32 1,000.00 29.88 701.18 001 000 000 521 20 64 30 Mobile Traffic Radar Trailer .00 .00 12,000.00 .00 12,000.00 001 000 000 521 20 64 40 Norcom Technology Share .00 12,921.35 44,125.00 29.28 31,203.65 TOTAL CAPITAL OUTLAY .00 13,220.17 57,125.00 23.14 43,904.83 TOTAL POLICE DEPARTMENT 157,993.44 1,329,019.28 1,914,286.00 69:43 585,266.72 City of Medina MONTHLY EXPENDITURE RBPQgT October 31, 200S M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE E. MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT PAGE 10 4 OF UNEXPENDED TOTAL BALANCE 322,654.00 631,334.00 61.7,360.00 102.26 322,654.00 631,334.00 617,360.00 102.26 322,654.00 631,334.00 617,360.00 102.26 13,974.00- 13,974.00- 13,974.00- City of Medina MONTHLY EXPENDITURE REPORT October a], "08 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Prof Serv-EP Coordinator 001 000 000 525 60 41 02 Prof Serv-Homeland Grant-CEMP 001 000 000 525 60 41 03 Prof Serv-Other 001 000 000 525 60 42 00 Communications/Data-Coach 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL, OTHER SERVICES & CHARGES CAPITAL OUTLAY ool 000 000 525 60 64 11 Fed1l Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12 : OF UNEXPENDED TOTAL BALANCE 2,330.61 9,443.23 25,000.00 37.77 15,556.77 2,330.61 9,443.23 25,000.00 37.77 15,556.77 2,765.00 32,865.00 48,000.00 68.47 15,135.00 3,560.00 8,640.00 15,490.00 55.78 6,850.00 .00 .00 2,000.00 .00 2,000.00 117.96 2,084.88 3,200.00 65.15 1,115.12 .00 1,784.74 4,800.00 37.18 3,015.26 6,442.96 45,374.62 73,490.00 61.74 28,115.38 .00 16,660.38 16,800.00 99.17 139.62 .00 16,660.38 16,800.00 99.17 139.62 8,773.57 71,478.23 115,290.00 62.00 43,811.77 City of Medina MONTHLY EXPENDITURE REPORT October 81, 2008 K.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION DEVELOPMENT SERVICES DEPT SALARIES & WAGES 001 000 000 558 60 11 00 Balaries & wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES Gal 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 55B 60 41 00 Prof Services 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 a5 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant OOi 000 000 558 60 42 00 Communications Gal 00o 000 558 60 43 00 Travel & Training 001 000 000 55a 60 49 00 Dues,Subscriptions,Memberships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL -DEVELOPMENT SERVICES PAGE 13 ! OF UNEXPENDED TOTAL BALANCE 18,970.38 175,458.26 235,948.00 74.36 60,489.74 1B,970.36 175,458.26 235,948.00 74.36 60,489.74 5,106.19 51,328.65 70,547.00 72.76 19,218.35 5,706.19 51,328.65 10,547.00 12.76 19,218.35 29.40 521.69 1,200.00 43.47 678.31 29.40 521.69 1,200.00 43.47 678.31 .00 28,013.26 .00 .00 28,073.26- 4,084.29 52,614.50 70,500.00 74.63 17,885.50 .00 20,062.50 32,500.00 61.73 12,437.50 1,641.50 9,568.75 5,000.00 191.38 4,568.75- 3,168.89 53,647.40 110,000-00 48.77 56,352.60 15,294.02 192,446.SB 250,000.00 16.98 57.553.42 16,426.90- 30,686.61 50,000.0.0 61.37 19,313.39 .00 .00 1,000.00 .00 1,000.oa 350.00 392.00 5,000.00 7.84 4,608.00 .00 264.50 1,000.00 26.45 735.50 .00 .00 500.00 .00 500.00 8,111.80 387,756.10 525,500.00 73.79 137,743.90 33,417.77 615,064.70 833,195.00 73.82 218,130.30 City of Medina MONTHLY EXPENDITURE REPORT October 31, 2008 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14 t OF UNEXPENDED TOTAL BALANCE .00 22,737.50 21,000.00 108.27 .00 1,082.11 500.00 216.42 .00 23,819.61 21,500.00 110.79 .00 3,287.75 2,800.00 117.42 .00 885.29 600.00 147.55 .00 4,173.04 3,400.00 122.74 .00 1,171.57 800.00 146.45 .00 1,171.57 900.00 146.45 .00 88.50 200.00 44.25 .00 .00 200.00 .00 .00 183.18 200.00 91.59 .00 271.68 600.00 45.28 .00 29,435.90 26,300.00 111.92 1,737.50- 582.11- 2,319.61- 487.75- 285.29- 773.04- 371.57- 371.57- 111.50 200.00 16.82 328.32 3,135.90- City of Medina MONTHLY EXPENDITURE REPORT October 31, 2008 PAGE 15 M.T.D. Y.T.D. W OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTA14 PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies. 001 000 000 576 80 31 02 Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 48 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 05 Viewpoint Park -Stairs 001 000 000 576 80 63 10 Viewpoint Park-Irrigate/Landsc 001 000 000 576 80 63 15 Fairweather Playfield-Recondit 001 000 000 576 80 63 20 Park/Trails-Picnic Table/Bench 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT 14,694.46 146,535.10 202,796.00 72.26 56,260.90 .00 639.88 2,500.00 25.60 1,860.12 14,694.46 147,174.98 205,296.00 71.69 58,121.02 4,488.32 43,044.20 57,000.00 75.52 13,955.80 .00 1,535.57 2,500.00 61.42 964.43 4,488.32 44,579.77 59,500.00 74.92 14,920.23 1,314.68 13,647.24 25,000.00 54.59 11,352.76 .00 3,026.72 8,000.00 37.B3 4,973.28 213.37 5,189.08 10,900,00 47.61 5.710.92 1,528.05 22,863.04 43,900.00 49.80 22,036.96 .00 10,567.97 37,500.00 28.18 26,932.03 129.60 2,022.1E 9,000.00 22.47 6,977.82 288.83 2,751.91 2,000.00 137.60 751.94- 285.00 3,341.33 3,500.0D 95.47 158.67 183.75 8,338.66 9,000.00 92.65 661.34 61.84 1,484.12 6,000.00 24.74 4,515.88 .00 866.47 3,000.00 28.88 2,133.53 .00 221.S8 .00 .00 221.58- 949.02 29,594.25 70,000.00 42.28 40,405.75 .00 .00 24,000.00 .00 24.000.00 .00 .00 10,000.00 .00 10,000.00 .00 .00 10,000.00 •00 20,000.60 .00 .00 6,000.00 .00 6,000.00 .00 911.51 1,500.00 60.77 588.49 .00 911.51 S1,500.00 1.77 50,588.49 21,659.85 244,123.55 430,196.00 56.75 186,012.45 City of Medina MONTHLY EXPENDITURE REPORT Oetober a]. 2008 PAGE 16 M,T.D. Y.T.D. —�� • OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE OPERATING TRANSFERS 001 000 000 597 00 30 00 Street Fund .00 200,000.00 200,000.00 100.00 .00 001 000 000 597 00 40 00 Reserve Fund .00 S00,000.00 500,000.00 100.00 .00 TOTAL OPERATING TRANSFERS .00 700,000.00 700,000.00 100.00 .00 TOTAL EXPENSES 611,632.01 4,468,513.35 5,856,629.00 76.30 1,388,115.65 City of Medina MONTHLY REVENUE REPORT Oetober 31, 200E M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 20 00 00 Equip -Insurance Recoveries TOTAL OTHER FINANCING SOURCES TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 12,285.00 12,285.00 200.00 .00 .00 12,285.00 12,295.00 100.00 .00 .00 12,285.00 12,285.00 100.00 .00 City of Medina MONTHLY EXPENDITURE REPORT Oetobea 31, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000.521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT 96,941.45 66,628.36 79,400.00 26,941.45 66,628.36 79,480.00 26,941.45 66,628.36 79,480.00 PAGE 17 i OF UNEXPENDED TOTAL BALANCE 83.83 83.83 83.83 12,851.64 12,851.64 12,651.64 City of Medina MONTHLY REVENUE REPORT October Bt 2008 M.T.D. RECEIPTS ACCOUNT NUMBER DESCRIPTION CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 331 06 91 00 Nat'l Pollution Discharge Elim 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 Y.T.D. 4 OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 .00 75,000.00 .00 75,000.00 5,911.75 55,540.55 74,000.00 75.05 18,459.45 5,911.75 55,540.55 149,000.00 37.28 93,459.45 .00 200,000.00 200,000.00 100.00 .00 .00 200,000.00 200,000.00 100.00 .00 5,911.75 255,540.55 349,000.00 73.22 93,459.45 ACCOUNT NUMBER DESCRIPTION CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 101 000 000 542 30 12 00 Overtime TOTAL SALARIES & WA0E8 City of Medina MONTRLY EXPENDITURE REPORT October 31L "08 PAGE 18 M.T.D. Y.T.D. 4 OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services in 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 14,694.46 146,535.10 177,836.00 82.40 31,300.90 .00 639.91 .00 .00 639.91- 14,694.46 147,175.01 177,836.00 82.76 30,660.99 4,488.64 43,047.25 52,200.00 84.08 8.152.75 .00 575.86 2,500.00 23.03 1,924.14 4,488.64 43,623.11 53,700.00 81.23 10,076.89 393.14 4,771.74 10,000.00 47.72 5,228.26 .00 DO 1,500.00 .00 1,500.00 25,871.90 83,045.73 155,000.00 53.58 71,954.27 .00 345.09 25,000.00 1.38 24,6S4.91 .00 .00 2,000.00 .00 2,000.00 .00 376.80 2,000.00 18.84 1,623.20 307.25 5,001.29 4,000.00 125.03 1,001.29- 15,625.21 25,877.34 40,000.00 64.69 14,122.66 1,615.52 16,149.41 21,000.00 76.90 4,850.59 .00• 9,050.08 6,000.00 150.83 3,050.08- .00 846.28 1,000.00 84.63 153.72 .00 .00 12,000.00 .00 12,000.00 43,813.02 145,463.76 279,500.00 52.04 134,036.24 62,996.12 336,261.88 511,036.00 65.80 174,774.12 ACCOUNT NUMBER DESCRIPTION RESERVE FUND TRANSFERS 102 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL RESERVES FUND City of Medina MONTRLY REVENUE REPORT October 31, 2008 M.T.D. RECEIPTS PAGE 5 Y.T.D. t OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 500,000.00 500,000.00 100.00 .00 500,000.00 5DO,000.00 100.00 .00 500,000.00 500,000.00 100.00 .00 .00 .00 City of Medina MONTHLY REVENUE REPORT October 31, 2008 T7-T.v. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenuea-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND PAGE 6 OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 38,928.00 35,D00.00 111.22 3,928.00- .00 38,928.00 35,000.00 111.22 3,928.00- .00 39,928.00 35,000.00 111.22 3,928.00- City of Medina MONTHLY EXPENDITURE REPORT oetober 31, 2008 M.T.D. Y.T.D. ACCO�iT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRXATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tres Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 6 OF UNEXPENDED TOTAL BALANCE .00 106,068.15 114,000.00 93.04 7,931.85 .00 106,068.15 114,000.00 93.04 7,931.85 .00 106,068.15 114,000.00 93.04 7,931.85 City of Medina MONTHLY REVENUE REPORT October 31, 200S M.T.n. ACCOUNT NUMBER DESCRIPTION RECEIPTS CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 307 000 000 317 35 00 00 Real Estate Excise Tax 2 TOTAL TAXES MISCELLANEOUS REVENUE TOTAL'CAPITAL PROJECTS FUND PAGE 8 Y.T.D. 3 OF REMAINING RECEIPTS ESTIMATLD TOTAL EXPECTATION 14,027.74 193,893.42 412,500.00 47.00 218,606.50 14,027.74 193,893.42 412,500.00 47.00 218,606.58 28,055.48 387,786.84 825,000.00 47.00 437,213.16 28,055.48 387,786.84 825,000.00 47.00 437,213.16 ACCOUNT NUMBER DESCRIPTION City of Medina MONTHLY {EXPENDITURE REPORT October e31, t008 PAGE 22 M.T.D. Y.T.D. OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Bawer Construction 307 000 000 595 30 63 03 Park Improvements 307 OOo 000 595 30 63 10 Sidewalk-82nd Ave/NE Sth St 307 000 000 595 30 63 11 Facility Structural Analysis 307 000 000 595 30 63 13 Pub Safety Camera Systems 307 000 000 595 30 63 14 Viewpoint Park Dock Repair - 307 000 000 595 30 63 15 Beach Prk Irrigate/Path Repair 307 000 000 595 30 63 16 Beaach Prk Pond Water Treatmt 307 000 000 595 30 63 17 Park Five Corners -Landscaping TOTAL IMPROVEMENT$ TOTAL CAPITAL PROJECTS 24,992.20 .00 8,888.11 .00 9,562.86 .00 .00 .DO .00 .Do 43,443.17 43,443.17 24,992.20 293,000-00 .00 65,000.00 94,036.71 110,000.00 .00 150,000.00 72,641.46 760,000.00 46,883.21 375,000.00 1;OOO.O0 55,000.00 .00 50,000.00 .00 40,000.00 120.00 10,000.00 239,673.SB 1,908,000.00 239,673.58 1,908,000.00 8.53 268,007.80 .00 65,000.00 85.49 15,963.29 .00 150,000.00 9.56 687.358.54 12.50 328,116.79 1.82 54,000.00 .00 50,000.00 .00 40,000.00 1.20 9,980.00 12.56 1,668,326.42 12.56 1,668,326.42 City of Medina MONTHLY REVENUE REPORT _ Uetober 31, 2008 PAGE SO M.T.D. Y.T.D. 4 OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 03 Security Dep-Burke, J Michael .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 05 Security Dep-Bruneli, Anne .DO 5,000.00 .00 .00 5,000.00- 631 Goo 000 389 00 10 07 Sec Dep-Lee, Rae (Green Store) .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 10 Security Dep-Komen .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 20 Security Dep-Medina Place .00 10,000.00 .00 .00 10,000.00- 631 000 000 389 00 10 22 CMP Bond -St Thomas .00 3,000.00 .00 .00 3,000.00- 631 000 000 389 00 10 23 Sec Dep-McMillan, Dr & Mrs .00 12,000.00 .00 .00 12,000.00- 631 000 000 369 00 11 01 CMP Bond-Dalzell .00 1,500.00 .00 .00 1,500.00- 631 Goo 000 389 00 11 02 CMP Bond-Overlake Golf .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 03 CMP Bond-8105 Overlake-Bond I .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 04 CMP Bond-Xobzar, Alexander .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 it 05 CMP Bond-8105 Overlake-Bond II .00 60,000.00 .00 .00 60,000.00- 631 000 000 389 00 11 06 CMP Bond-Lochwood Dozier Custm .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 it 07 CMP Bond-Nosrat Majlesy .00 1,600.00 .00 .DO 1,500.00- 631 000 000 389 00 11 08 CMP Bond-Overlake Golf&Country .00 25,001.20 .00 .00 25,001.20- 631 000 000 389 00 11 12 CMP Bond-Swindells/Schiro .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 13 CMP Sand-Osterhaus C-1939 .00 1,500.00 .00 .00 1,500.00- 631 000 000 369 00 11 15 CMP Bond-Valdman, Bert C- .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 16 CMP Bond-Waghini, Devon .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 17 CMP Bond-Bakhmet C-1945 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 16 CMP Bond -Fine Structures .00 2,500.00 .00 .00 1,500.00-. 631 000 000 389 00 11 19 CMP Bond-Chaffey, Herb .OD 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 20 CMP Bond -Carpenter, Colin .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 21 CMP Bond-Mazzuca, Deric .00 1,500.00 .00 .OG 1,500.00- 631 000 D00 389 00 11 22 CMP Bond -Saari, Paul .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 DO 11 23 CMP Bond -Fox, David C-2117 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 24 CMP Bond -Perry, Douglas C-2089 .00 1,5DO.00 .00 .00 1,500.00- 631 000 000 389 00 11 26 CMP Bond -Perkins C2334 1,500.00 3,000.00 .00 .00 3,000.00- 631 000 000 389 00 11 27 CMP Bond-Odegard .00 1,500.00 .00 .00 1,500.00- 631 000 Goo 389 00 12 01 Cash Band-Majleey,Nate ROW3177 .00 10,000.00 .00 .00 10,000.00- 631 000 000 389 00 20 10 Park Bench -Tiles .00 2,460.00 .00 .00 2,460.00- 631 000 000 389 12 52 01 WA St -Bldg Code Fee 27.00 589.50 .00 .00 589.50- 631 000 000 389 12 52 03 WA St -Judicial info Systeme 777.63 7,215.21 .00 .00 7,215.21- 631 000 000 389 12 52 06 WA St -State Portion 1,159.67 38,789.88 .00 .00 38,789.88- 631 000 000 389 12 52 07 WA St -State 30% 1,153.28 21,929.77 .00 .00 21,929.77-. 631 000 000 389 12 52 08 NA St -Trauma Care 195.30 2,231.36 .00 .00 2,231.36- 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 130.67 2,751.20 .00 .00 2,751.20- 631 000 000 389 12 52 11 WA St -School Zone .00 149.18 .00 .00 149.18- 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 54.28 826.87 .00 .00 826.87- 631 000 000 389 12 52 13 WA St -Auto Theft Prevention 269.94 3,154.83 .00 .00 3,154.83- 631 000 000 389 12 52 14 NA St -Trauma Brain Injury .00 342.97 .00 .00 342.97- 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$16/21 .00 434.00 .OD .00 434.00- 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI 020 .00 346.50 .00 .00 346.50- 631 000 000 389 12 52 99 King County -Crime Victims .00 921.86 .00 .DO 921.86- 631 000 000 389 12 60 00 Lifeguard Tee Shirts DO' 30.00 .00 .00 30.00- TOTAL NOM-REVENUES 5,867.57 258,674.33 .00 .00 258,674.33- TOTAL NON -REVENUE TRUST FUND 5,867.57 253,674.33 .00 .00 256,674.33- ACCOUNT NUMBER 631 000 000 589 00 10 03 631 000 000 589 00 10 07 631 000 000 SB9 00 10 20 631 000 000 589 00 10 22 631 000 000 569 00 20 10 631 000 000 589 00 20 15 631 000 000 589.12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 589 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 11 631 000 000 589 12 52 12 631 000 000 589 12 52 13 631 000 000 589 12 52 14 631 000 000 589 12 52 88 631 000 000-589 12 52 89 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT - October. 31, 2008 M.T.D. Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES security Dep-Surke, J Michael SEC DEP-LES, RAE (GREEN STORE) Security Rep -Medina Place CMP Bond -St Thomas Park Bench -Tiles Benchmark -upland Appraisal WA ST-Bldg Code Fee NA St-JIS NA at -State Portion WA St -State 30* WA St -Trauma Care WA St-Lab-Bld/Breath WA St -School Zone WA at -state Portion-PSEA 3 WA St -Auto Theft Protection WA St -Trauma Brain Injury Dept of Lie -Gun Permit-$18/21 WA St--Patrol-Gun-FBI ($24) Xing County -Crime Victims TOTAL NON -EXPENDITURES PAGE 24 i OF UNEXPENDED TOTAL BALANCE .00 5,000.00 .00 .00 5,000.00- .00 S,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 3,000.00 .00 .00 3,000.00- .00 60.00 .00 .00 60.00- .00 500.00 .00 .00 500.00- 175.50 S62.50 .00 .00 S62.50- 2,236.18 6,437.58 .00 .00 6,437.S8- 14,167.95 37,030.21 .00 .00 37,030.21- 8,276.71 20,776.49 .00 .00 20,776.49- 772.19 2,036.26 .00 .00 2,036.26- 1,285.68 2,620.53 .00 .00 2,620.53- 149.18 149.18 .00 .00 149.18- 320.37 772.S9 .00 .00 772.59- L,000.94 2,884.89 .00 .00 2,884.89- .00 342.97 .00 .00 342.97- 36.00 432.00 .00 .00 432.00-. 19.25 346:50 .00 100 346.50- .00 921,86 .00 .00 921.86- 28,439.95 98,B73.56 .00 .00 98,873.56- CCiV ofMeddiina s17H Claims Check RRegister October 31, 2008 (,pne ►4k AXA0Mt VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 74544 164.71 18147 BANK OF AMERICA 10/08/08 00/00/00 SEP,08-CHEN A 001 000 000 521 20 42 00 GO TO MY PC -CONNECTION INVOICE TOTAL BEP'08-CHEN B 001 000 000 525 60 42 00 MOTOSTAT-MCC INTERNET INVOICE TOTAL 74545 868.00 184SO DOUG FOX TRAVEL 10/14/08 00/00/00 4217497 001 000 000 521 20 43 00 CHEN-SAN DIEGO INVOICE TOTAL 4217498 001 000 000 521 20 43 00 YOURKOSKI-SAN DIEGO INVOICE TOTAL 74546 30.00 351 ACCURINT 10/09/OB 00/00/00 20080831 001 000 000 521 20 41 00 MINIMUM COMMITMENT INVOICE TOTAL 79597 .00 999997 VOIDED CHECK 10/09/08 10/09/08 VOIDED WARRANT INVOICE TOTAL 74548 350.75 18404 AT&T MOBILITY 10/09/08 00/00/00 8/9/08-9/8/De 001 000 000 511 20 42 00 MOBILE CONNECTION INVOICE TOTAL 74549 177.76 18286 BAKER; RACHEL 10/09/08 00/00/00 9/17/08-MILEAGE 001 000 000 513 10 43 00 CHELAN-WAPELRA CONF INVOICE TOTAL 74550 245.17 18460 BANC OF AMERICA LEASING 10/09/08 00/00/00 10591948 001 000 000 521 20 45 00 KNOICA MINOLTA COPIER INVOICE TOTAL 74551 28.92 18220 BELLEVUE COPY E. REPROORAPHICS 10/09/08 00/00/00 208199 001 000 000 518 10 49 40 COPIES INVOICE TOTAL 74552 282.25 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 10/09/08 00/00/00 697397 001 000 000 521 20 22 00 KNOTT INVOICE TOTAL 697587 001 000 000 521 20 22 00 GIRIAS INVOICE TOTAL 74553 8,888.11 18354 CAICOS CORPORATION 10/09/08 00/00/0D 11 307 000 000 595 30 63 03 BEACH PARK SHORELINE INVOICE TOTAL PAGE 1 DISTRIBUTION AMOUNT 84.72 84.72 79.99 79.99 434.00 434.00 434.00 434.00 30.00 30.00 .00 .00 350.75 350.75 177.76 117.76 245.17 245.17 28.92 28.92 108.99 108.99 173.26 173.26 8,888.11 8,988.11 City of Medina Claims Check Re ster Check Amount October 31, 2008 �»�bep VENDOR DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 74554 235.32 2801 CAMPBELL'S ON LAKE CHELAN 10/09/08 00/00/00 84212 001 000 000 513 10 43 00 BAKER, RACHEL 74555 307.25 18352 CAROUEST 745S6 2,660.01 18110 CHEVRON (POLICE) 74551 1,418.50 18192 CNR, INC 74550 74559 74560 74561 74562 164.95 18363 COMCAST INVOICE TOTAL 10/09/08 00/00/00 3417-11248 101 000 000 542 30 48 00 AUTO MAINTENANCE INVOICE TOTAL 2417-2247 101 000 000 542 30 48 00 AUTO MAINTENANCE INVOICE TOTAL 10/09/OB 00/00/00 14335461 001 000 000 521 20 32 00 POLICE AUTOS INVOICE TOTAL 10/09/08 00/00/00 11488 001 000 000 518 90 48 00 BLDG MAINTENANCE INVOICE TOTAL 54069 001 000 000 518 90 41 50 POW SWITCH/LABOR 54069 001 000 000 518 90 31 00 POW SWITCH/LABOR INVOICE TOTAL 10/09/08 00/00/00 OCT'06 001 000 000 521 20 42 00 HIGH SPEED INTERNET INVOICE TOTAL 46.46 28275 CRYSTAL AND SIERRA SPRINGS -ADM 10/09/08 00/00/00 0908-ADMIN 001 000 000 518 10 31 00 WATER INVOICE TOTAL 40.83 3385 CRYSTAL AND SIERRA SPRINGS-POL 10/09/08 00/00/00 0908-POLICE 001 000 000 521 20 31 00 WATER INVOICE TOTAL 29.03 18274 CRYSTAL AND SIERRA SPRINGS-PW 10/09/08 00/00/00 0908-PW 001 000 000 576 80 31 00 WATER 166.28 3708 DAY WIRELESS SYSTEMS 74563 2,418.87 18137 DELL MARKETING LP INVOICE TOTAL 10/09/08 00/00/00 37114 001 000 000 525 60 31 0 MCC MOBILE RADIO INVOICE TOTAL 10/09/08 00/00/00 XCTNM5583 001 000 000 518 90 31 0 FISCHER-OPTIPLEX 330 INVOICE TOTAL XCWCJWWND7 001 000 000 525 60 31 0 BINNIGAN-VOSTRO 1310 PAGE 2 DISTRIBUTION AMOUNT 235.32 23S.32 251.99 251.99 55.26 55.26 2,660.01 2,660.01 154.28 154.28 -239.58 1,024.64 1,264.22 164.95 164.95 46.46 46.46 40.63 40.83 29.03 29.03 0 766.28 766.28 0 1,023.51 1,023.51 0 1,39S.36 Cheek Number 14564 City of Medina Claims Check Register October 31, 200S Amonu VENDOR DATE DATE NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 527.60 74565 24,992.20 74566 133.48 74567 15,625.21 74568 6,325.00 74569 29.40 74570 61.84 74571 101.63 INVOICE TOTAL 3890 EASTSIDE PUBLIC SAFETY COMMUNI 10/09/08 00/00/00 4980 001 000 000 521 20 51 20 RADIO ACCESS FEES INVOICE TOTAL 4999 001 000 000 521 20 51 20 PRORATED ACCESS FEES INVOICE TOTAL 5000 001 000 000 521 20 51 20 REVERSE OF REACT FEE INVOICE TOTAL 4510 EMERALD PAVING INC 10/09/08 OD/00/00 12408 307 000 000 595 30 63 01 ROAD PAVEMENT OVERALY INVOICE TOTAL 4640 ENA COURIERS INC 10/09/08 00/00/00 209380 001 000 000 521 20 42 00 COURIER SERVICE INVOICE TOTAL 209796 001 000 000 521 20 42 00 COURIER SERVICES INVOICE TOTAL 5150 EVERSON-S ECONO-VAC, INC. 10/09/06 00/00/00 61657 101 000 000 542 40 41 00 DISPOSAL/JETTING INVOICE TOTAL, 5275 FINNIGAN, KRISTEN 10/09/08 00/00/00 SEP108 002 000 OOD 525 60 41 00 EMERGENCY PREP/CEMP SEP'08 001 000 000 525 60 41 02 EMERGENCY PREP/CEMP INVOICE TOTAL 5800 GOODMAN, DONNA 10/09/08 00/00/00 OFFICE DEPOT 001 000 000 558 60 31 00 CERTIFICATES W/SEAL INVOICE TOTAL 5825 GOODSELL POWER EQUIPMENT,INC 10/09/08 00/00/00 3D3934 001 000 000 576 80 48 00 REPAIRS INVOICE TOTAL 303991 001 000 000 576 80 48 00 REPAIRS INVOICE TOTAL 5875 GRAINGER 10/09/08 00/00/00 9740750659 001 DDO 000 576 80 31 0 DISPENSER INVOICE TOTAL PAGE 3 DISTRIBUTION AMOUNT 1,395.36 617.32 617.32 14.72- 14.72- 15.00- 75.00- 24,992.20 24,992.20 59.38 59.38 74.10 74.10 15,625.21 15,625.21 2,765.00 3,560.00 6,325.00 29.40 29.40 14.12 14.12 47.72 41.72 0 30.08 30.08 City of Medina Claims Check Register October 31, 2008 PAGE 4 Cheek Amount VENDOR DATE DATE DISTRIBUTION Nmpbep NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 974290429 001 000 DOD 576 80 31 00 71.55 WASP/HORNET KILLER INVOICE TOTAL 71.55 74572 35.95 6340 HOMEGUARD SECURITY SERVICES 10/09/08 00/00/00.JH1145 001 000 000 521 20 42 00 35.95 MONITORING INVOICE TOTAL 35.95 74573 30.00 7150 IACP 10/09/08 DO/00/00 2008-2009 001 000 000 521 20 49 40 30.00 CHEN, JEFFREY INVOICE TOTAL 30.00 74574 681.42 18394 INTEGRA TELECOM 10/09/08 00/00/00 SEP108 001 000 000 518 10 42 00 681.42 T-1 PHONE DATA CIRCUIT INVOICE TOTAL 681.42 74575 75.00 18121 ISSAQUAH CITY JAIL 10/09/08 00/00/00 04-50005933 001 ODD 000 521 20 51 50 75.00 JAIL SERVICES INVOICE TOTAL 75.00 74576 972.37 8210 KC FINANCE -JAIL SERVICES 10/09/08 00/00/00 1501968 001 000 000 521 20 51 50 972.37 HUNTS POINT -MISDEMEANOR INVOICE TOTAL 972.37 74577 .00 999998 VOIDED CHECK 10/09/08 10/09/08 VOIDED WARRANT .00 INVOICE TOTAL .00 7457E 80.00 18370 MHM RESOURCES, INC 10/09/08 00/00/00 12SA101030 001 000 000 514 30 43 00 00.00 125 PLAN FEE INVOICE TOTAL 80.00 74579 4,000.00 18209 MOBERLY & ROBERTS, P.L.L.0 10/09/08 0O/00/00 95 001 000 000 512 50 41 10 4,000.00 PROSECUTOR INVOICE TOTAL 4,000.00 74580 62.64 10445 NW CASCADE INC. 10/09/08 00/00/00 787226 001 000 000 511 60 49 10 62.64 2008 MEDINA DAYS INVOICE TOTAL 62.64 74581 841.59 18154 PITNEY BOLES PURCHASE POWER 10/09/08 00/00/00 SEPt08 001 000 000 518 10 42 00 841.59 POSTAGE METER REFILL INVOICE TOTAL 841.59 '145B2 135.62 11700 PUGET SOUND ENERGY 10/09/08 00/00/00 200809B 101 000 000 542 63 41 00 21.41 ELECTRICITY INVOICE TOTAL 21.41 200B09C 001 000 000 518 10 47 00 577.90 ELECRICITY INVOICE TOTAL 577.90 City ormeclina Claims Check Register check Amount VENDOR Nuluber NUMBER VENDOR NAME 74583 35.88 13350 SEATTLE TIMES, THE 74584 7,015.00 18438 SKOOG, ANNE 74585 701.74 18360 SPRINT 74566 503.86 13520 STAPLES BUSINESS ADVANTAGE October 31, 200S PAGE 5 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 200809D 001 000 000 576 80 47 00 129.51 ELECTRICITY INVOICE TOTAL 129.51 200809E 001 000 000 576 80 47 00 6.80 ELECTRICITY �.. --- -.—.._ _. __.__---------------3NVO10E-TOTAL•.__.. 10/09/08 00/00/00 D091300110 001 000 000 518 10 44 00 35.86 LEGAL ADVERTISING INVOICE TOTAL 35.88 10/09/08 00/00/00 109 101 000 000 542 30 41 00 7.015.00 CIS MAPPING INVOICE TOTAL 7,015.00 10/09/08 00/00/00 196658245-023 001 000 000 513 10 42 00 .62 CELL PHONES 196658245-023 001 000 000 518 10 42 DO 82.81 CELL PHONES 196658245-023 001 000 000 576 80 42 00 125.49 CELL PHONES 19665B245-023 001 000 000 521 20 42 00 492.82 CELL PHONES INVOICE TOTAL 701.74 10/09/08 00/00/00 3108501672 001 000 000 518 10 31 00 182.83 SUPPLIESS INVOICE TOTAL 182.83 310aSO1673 001 000 000 521 20 31 00 10.32 SUPPLIES INVOICE TOTAL 10.32 3108501674 001 000 000 521 20 31 00 10.18 SUPPLIES INVOICE TOTAL 10.18 3108501676 001 000 000 518 10 31 00 136.27 SUPPLIES INVOICE TOTAL 136.27 3108501677 001 000 000 518 10 31 00 20.94 SUPPLIESS INVOICE TOTAL 20.94 31OBS01678 001 000 000 521 20 31 00 49.56 SUPPLIES INVOICE TOTAL 49.56 3109501679 OO1 000 000 521 20 31 00 93.76 SUPPLIES City of Medina Claims Check Register October 31, 2008 PAGE 6 Cheek Amount VENDOR DATE DATE DISTRIBUTION NwnbCP NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 93.76 745R7 .00 999999 VOIDED CHECK 10/09/08 10/09/08 VOIDED WARRANT .00 INVOICE TOTAL .00 256:97 "182127 UNITED LABORATORTRS` ---i•0/09/08-00/00/00--30490•-. -... __-___.00i-000 000 521 20 •31-00-- --�SCrs37•- GRURGE GRIPPERS INVOICE TOTAL 256.37 74589 660.00 16144 WA ST PATROL 10/09/08 00/00/00 35242 001 000 000 521 20 51 30 660.00 ACCESS USER FEE INVOICE TOTAL 660.00 74590 28,384-70 13515 WA ST TREASURER'S OFFICE 10/09/08 00/00/00 3RD QTR'08 631 000 000 589 12 52 01 175.50 STATE FEES 31RD OTR-08 631 000 000 589 12 52 03 2,236.18 STATE FEES 3RD QTR'OS 631 000 000 SB9 12 52 06 14,167.95 STATE FEES 3RD QTR'0B 631 000 000 589 12 52 07 8,276.71 STATE FEES 3RD QTR'08 631 000 000 589 12 52 08 772.19 STATE FEES 3RD QTR'08 631 000 000 589 12 52 09 1,285.6B STATE FEES 3RD QTR'08 631 000 000 589 12 52 11 149.18 STATE FEES 3RD QTR'08 631 000 000 589 12 52 12 320.37 STATE FEES 3RD QTR'08 631 000 000 SB9 12 52 13 2,000.94 STATE FEES INVOICE TOTAL 28,384.70 74591 14,400.00 16152 WALDRON RESOURCES 10/09/08 00/00/00 WROB-78 001 000 000 513 10 41 00 6,975.00 - CITY MGR-CALDWELL,MIKE INVOICE TOTAL 6,975.00 WROB-83 001 000 000 513 10 41 00 1,425.00 CITY MGR-CALDWELL, MIKE INVOICE TOTAL 7,425.00 14592 19.25 16145 WASHINGTON STATE PATROL 10/09/08 00/00/00 E621544-MURPHY 631 000 000 589 12 52 89 19.15 CONCEALED WEAPON INVOICE TOTAL 19.25 - 74593 828.00 16165 WEDLUND, CAROLL 10/09/08 00/00/00 SEP'08 001 000 000 521 20 41 00 828.00 CIVIL SERVICES INVOIC9 TOTAL 828.00 74594 445.34 18197 WILLIS, .70E 10/09/08 00/00/00 OCT'08 001 000 000 576 80 43 00 285.00 AUTO ALLOWANCE vny of ine(una Claims Check Register October 31, 2008 PAGE 7 check Amount VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT Number INVOICE TOTAL 285.00 SMART WIRELESS 001 000 000 576 80 42 00 163.34 BLUETOOTH HEADSET INVOICE TOTAL 163.34 -422- -XO -COMMUNICATION SERVICES-PGLI-10%091-08-00%00/-00 42 00.-- ----.60.63- - PROPERTY ROOM ALARM INVOICE TOTAL 50.63 74596 4,652.48 18035 YAXIMA COUNTY DEPT OF CORRECTI 10/09/08 00/00/00 AUG108-HOUSING 001 000 000 521 20 51 50 4,237.08 AUG108-HOUSING INVOICE TOTAL 4,237.08 AUG'08-MEDICAL 001 000 000 521 20 51 50 419.40 AUG108-MEDICAL INVOICE TOTAL 415.40 74597 50.45 1830R ZEE MEDICAL SERVICE CO. 10/09/08 00/00/00 68988056 001 000 000 521 20 31 40 50.45 SUPPLIERS INVOICE TOTAL 50.45 74598 64.50 18375 DEPARTMENT OF LICENSING - AUTO 10/14/08 00/00/00 2008 PLATES 100 000 000 521 50 64 00 32.25 AUTO 16 INVOICE TOTAL 32.25 2009 DODGE CHRGR 100 000 000 521 50 64 00 32.25 AUTO 16-PLATE 49171D INVOICE TOTAL 32.25 74599 24,463.30 18382 DWAYNE LANE'S DODGE 20/14/08 00/00/00 2009 DODGE CHRGR 100 000 000 521 50 64 00 24,463.30 AUTO 16 - BLACK INVOICE TOTAL 24,463.30 74600 408.32 19322 BRAT WEAR 1D/15/08 00/00/00 312097 001 000 DOD 521 20 22 00 408.32 KNOTT-UNIFORM INVOICE TOTAL 408.32 74601 610.40 3108 DAY WIRELESS SYSTEMS 10/15/08 DO/DO/00 145037 001 000 000 521 20 42 00 305.20 TECH SERVICE INVOICE TOTAL 305.20 146446 001 000 000 521 20 42 00 30S.20 REPROGRAM VHP RADIOS INVOICE TOTAL 305.20 74602 223.42 18137 DELL MARKETING LP 10/15/08 00/00/00 XCWMPJ7N1 001 000 000 521 20 48 00 223.42 • LAPTOP BATTERY 19VOICE TOTAL 223.41 74603 39.00 18426 GNP HOMES WHITE SWAN LLC 10/15/08 00/00/00 1138 001 000 000 521 20 49 00 39.00 POLICE AUTO WASH City of Medina Claims Cheek Register CtleeU Amount VENDOR Number - NUMBER VENDOR NAME 74604 7,727.04 8210 KC FINANCE -JAIL SERVICES a4605--- -- 2, 539-50- -- 8625 KERKLA1dD MUNICIPAL-COUR-T- 74606 25,791.18 8752 KIRKLAND, CITY OF 74607 119.78 1BD99 MICHAEL'S DRY CLEANING 74608 168.97 10550 OFFICE DEPOT CREDIT PLAN 74609 174.29 18416 PROFORCE LAW ENFORCEMENT 74610 135.00 114BO PUBLIC SAFETY TESTING INC 74611 37.97 18447 SATWORK 14612 2,413.65 18479 STOPTECH, LTD 74613 12.50 16156 WA ST DEPT OF INFORMATION October 31, 2008 PAGE 8 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 39.00 10/15/08 00/00/00 IS01972 001 000 000 521 20 51 50 7,727.04 MISDEMEANOR MAINT INVOICE TOTAL 7,727.04 --10/15-/Q8r00/-00/00-AUG08MED•--•---••---001 000-000—Si2--50--5.1-10---- 2=5-19�50-- TRAFFIC FILING FEES INVOICE TOTAL 2,519.50 10/15/08 00/00/00 3RD QTR'08 A 001 000 000 521 20 51 60 3,000.00 INMATE TRANSPORT INVOICE TOTAL 3,000.00 3RD QTR-08 B 001 000 000 521 20 51 50 2,160.00 INMATE HOUSING INVOICE TOTAL 2,160.00 3RD OTR-08 C 001 000 000 521 20 51 10 18,735.75 DISPATCH SERVICES INVOICE TOTAL 16,735.75 MPD093008 001 000 000 521 20 51 85 1,895.43 COACH MOBILE COMPUTER INVOICE TOTAL 1.895.43 10/15/08 00/00/00 8/15/08-9/30/OB 001 000 000 521 2D 22 00 139.78 POLICE DRY CLEANING INVOICE TOTAL 139.78 10/15/08 00/OD/D0 20081006 001 000 000 525 60 31 DO 168.97 SUPPLIES INVOICE TOTAL 168.97 10/15J08 00/00/00 46613 001 GOO 000 521 20 31 40 174.29 DATA DOWNLOAD-TASER INVOICE TOTAL 174.29 10/15/OB 00/00/00 2008-2549 001 000 000 521 20 41 50 135.00 JUL-SEP108 SUBSCRIPTION INVOICE TOTAL 13S.00 10/15/08 00/00/00 307900020 001 000 000 525 60 42 00 37.97 MCC SATELLITE PHONE INVOICE TOTAL 37.97 10/15/08 00/00/00 31BBO 100 000 000 521 50 64 00 2,413.65 AUTO STOP STICKS INVOICE TOTAL 2,413.65 10/15/08 00/00/00 2008090192 001 000 000 521 20 51 85 12.50 MS OFFICE 2007 Clueek Number 74614 74615 uny of A7eians Claims Cheek R.eoAer October 81, 2008 PAGE 9 Amaimt VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 12.50 329.95 6330 HOME DEPOT CREDIT SERVICES 10/15/08 00/00/00 200809 001 000 000 576 80 31 00 233.97 SUPPLIES 200809 101 000 000 542 30 31 00 95.98 SUPPLIES 1,641.50 18284 HAGEMAN; KEN 74616 3,768.89 18391 PRENTICE. WAYNE 74617 950.00 350 ACCUNET/ACCUPC 74618 30.00 351 ACCURINT 14619 350.00 160 APA REGIONAL CONFERENCE 74620 322,654.00 1750 BELLEVUE, CITY OF 74621 299.30 2595 BURDUE, JAN INVOICE TOTAL 329.95 10/28/08 00/00/00 SEP'OS On On 0O0 558 60 41 05 1,641.50 PLAN REVIEW/INSPECTION INVOICE TOTAL 1,641.50 10/28/08 00/00/00 OCT108 001 000 000 558 60 41 06 3,768.89 BUILDING INSPECTOR INVOICE TOTAL 3,768.89 10/29/09 00/00/00 10012 001 000 000 518 90 41 50 95.00 COMPUTER SERVICES INVOICE TOTAL 95.00 10015 001 000 000 518 90 41 50 855-00 COMPUTER SERVICES INVOICE TOTAL 855.00 10/29/08 00/00/00 20080930 001 000 000 521 20 41 00 30.00 MINIMUM COMMITMENT INVOICE TOTAL 30.00 10/29/08 00/00/00 200E APA CONF 001 000 000 558 60 43 00 350.00 GRUMBACH, ROBERT INVOICE TOTAL 350.00 10/29/08 00/00/00 28910 001 000 000 522 20 51 00 9,130.00 2008 FIRE PROTECTION INVOICE TOTAL 9,130.00 19147 001 000 000 522 20 51 00 313,524.00 FIRE PROTECTION INVOICE TOTAL 313,524.00 10/29/08 00/00/00 10/28/08 MILEAGE 001 000 000 514 10 43 00 19.90 WCIA TRAINING-TUKWILA INVOICE TOTAL 19.90 2008 VISION CONP 001 000 000 514 10 43 00 119.34 MILEAGE-LEAVENWORTH INVOICE TOTAL 119.34 APR'O8-SEP'08 001 000 000 514 10 43 00 160.06 MILEAGE -BANK DEPOSITS INVOICE TOTAL 160.06 uxty or mean, Claims Check Register October 31, 2008 PACE 10 Check AmOmt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74622 213.37 19480 CERTIFIED LABORATORIES 10/29/08 00/00/00 434690 001 000 000 S76 80 32 00 213.37 PERMALUBE INVOICE TOTAL 213.37 74623 2,988.52 18110 CHEVRON (POLICE) 10/29/08 00/00/00 14756793 001 000 000 521 20 32 00 2,988.52 POLICE AUTOS INVOICE TOTAL 2,988.52 74624 180.04 18192 CNR, INC 10/29/08 OO/00/00 11508 001 000 000 518 90 48 00 180.04 BLDG MAINTENANCE INVOICE TOTAL 180.04 74625 505.54 3380 CUTTYSARK NAUTICAL ANTIQUES 10/29/08 00/00/00 190 001 000 000 576 80 31 00 505.54 8'x12' FLAG INVOICE TOTAL S05.54 74626 26.75 18063 DATABASE SECURE RECORDS DESTR 10/29/08 00/00/00 36561 001 000 000 518 10 41 00 26.75 SHRED RECORDS INVOICE TOTAL 26.75 74627 617.32 3890 EASTSIDE PUBLIC SAFETY COMMUNI 10/29/08 00/00/00 5011 001 000 000 521 20 51 20 617.32 RADIO ACCESS FEES INVOICE TOTAL 617.32 74628 1,280.00 18092 ENVIRONMENT CONTROL 10/29/08 00/00/00 4104028 001 000 000 518 30 46 00 295.00 WINDOW CLEANING INVOICE TOTAL 295.00 669322 001 000 000 SIB 30 48 00 985.00 BLDG MAINTENANCE INVOICE TOTAL 985.00 74629 42.46 6345 HORIZON 10/29/08 00/00/00 6819963-00 001 000 000 576 80 31 0O 42.46 SUPPLIES INVOICE TOTAL 42.46 74630 129.16 18058 INTOXIMETSRS 10/29/08 00/00/00 259954 001 000 000 521 20 31 40 129.16 DUI MOUTHPIECE INVOICE TOTAL 129.16 74631 1,050.00 18252 ISSAQUAH, CITY OF 10/29/08 00/00/00 04-50005957 001 000 000 521 20 51 5o 1,050.00 JAIL SERVICES INVOICE TOTAL 1,050.00 74632 11,009.74 8752 XIRKLAND, CITY OF 10/29/OB 00/00/00 MPDIOO608 001 000 000 521 20 51 85 11,009.74 SOFTWARE MAINTENANCE INVOICE TOTAL 11,009.74 74633 7,034.35 10555 OGDEN MURPHY WALLACE 10/29/08 00/00/00 669814 001 000 000 515 20 41 10 6,759.65 WAYNE TANAKA INVOICE TOTAL 61759.65 City olrMedina Claims Check Register October 81, 2008 PAGE 11 Cheek Amount VENDOR DATE DATE DISTRIBUTION NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT Number 669870 001 000 000 515 20 41 10 274.70 VARIOUS MATTERS INVOICE TOTAL 274.70 74634 218.00 10556 OIC EQUIPMENT INC 10/29/08 00/00/00 45683 001 000 000 576 80 31 00 218.00 PW OFFICE TRAILER INVOICE TOTAL 218.00 74635 6,514.29 10700 OTAX 10/29/OB 00/00/00 SEP 5-OCT 3'08AA 001 000 000 558 60 41 01 4,084.29 PLANNING CONSULTANT INVOICE TOTAL 4,084.29 SEP 6-OCT 3108AA 001 000 000 558 60 41 50 2,430.00 TREE CONSULTANT INVOICE TOTAL 2,430.00 74636 426.76 11020 PACIFIC TOPSOILS, INC. 10/29/06 00/00/00 272738 001 000 000 576 80 41 04 129.60 TOPSOILS INVOICE TOTAL 129.60 272739 101 000 000 542 30 31 00 148.58 TOPSOILS INVOICE TOTAL 140.58 272825 101 000 000 542 30 31 00 148.58 TOPSOILS INVOICE TOTAL 148.58 74637 429.00 13404 PUBLIC STORAGE 10/29/08 00/00/00 UNIT 1121-NOVIOB 001 000 000 518 30 45 00 164.00 STORAGE INVOICE TOTAL 164.00 UNIT 1410-NOV-08 001 000 000 510 30 45 00 265.00 STORAGE INVOICE TOTAL 265.00 74638 1,594.11 11700 PUGET SOUND ENERGY 10/29/09 00/00/00 200809A 101 000 000 542 63 41 00 1,594.11 ELECTRICITY INVOICE TOTAL 1,594.11 74639 47.44 11820 QWEST 10/29/08 00/00/00 OCT'09-PW 001 000 00.0 576 80 47 00 47.44 425-451-8075 INVOICE TOTAL 47.44 74640 15,294.02 12005 ROTH HILL ENGINEERING PARTNERS 10/29/08 00/00/00 SEP'08 001 000 000 558 60 41 07 15,294.02 ENGR CONSULTANT INVOICE TOTAL 15,294.02 74641 72.11 16234 SAUNDERS, STEWART 10/29/08 00/00/00 B1645 001 000 000 322 10 00 00 72.11 REFUND OVERPMT TO CITY INVOICE TOTAL 72.11 Che& AmoUllt VENDOR NUMBER VENDOR NAME Number 74642 168.30 13350 SEATTLE TIMES, THE 74643 74644 74645 513.88 18255 SIMLAB.NET-CITY HALL 166.21 18249 SIMLAS.NET-SHOP % ALLY u1 lvsrxuuo clams Check Register October 31. 2008 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 10/29/08 00/00/00 D10110010H On 000 000 518 10 44 00 LEGAL ADVERTISING INVOICE TOTAL 10/29/08 00/00/00 1716885 001 000 000 518 10 42 00 INTERNET & PHONE INVOICE TOTAL 10/29/08 00/00/00 1716886 001 000 000 518 10 42 00 INTERNET & PHONE INVOICE TOTAL 380.64 13520 STAPLES BUSINESS ADVANTAGE 10/29/08 00/00/00 3109112458 001 ODD 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3109112459 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3109112461 001 000 000 SIB 10 31 00 INVOICE TOTAL 3109112462 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3109112463 001 000 000 51B 10 31 00 SUPPLIES INVOICE TOTAL 3109112464 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 74646 31,157.91 18421 TC QUINN ELECTRIC CO INC 10/29/08 00/00/00 2008 GENERATOR 307 000 000 595 30 63 11 KOHLER 45RZG INVOICE TOTAL 74647 405.87 13475 WA ST AUDITOR'S OFFICE 10/29/08 00/00/00 L72924 001 000 009 514 10 51 00 AUDIT OF 2007 REPORT INVOICE TOTAL 74648 36.00 16109 WA ST DEPT OF LICENSING 10/29/08 00/00/00 E621544-MURPHY 631 000 000 589 12 52 8 CONCEALED WEAPON INVOICE TOTAL E621545-MCKINLEY 631 000 000 589 12 52 8 CONCEALED WEAPON INVOICE TOTAL PAGE 12 DISTRIBUTION AMOUNT 168.30 166.30 513.88 513.86 166.21 166.21 12.47 12.47 58.98 58.98 162.33 162.33 26.14 26.14 59.48 59.48 61.24 61.24 31,157.91 31,157.91 405.87 405.87 8 18.00 18.00 8 18.00 18.00 Check Amount VENDOR NUnber NUMBER VENDOR NAME 74649 .00 999999 VOIDED CHECK 74650 74651 PAGE 13 DISTRIBUTION ACCOUNT NUMBER AMOUNT VOID 1,847.34 18035 YAKIMA COUNTY DEPT OF CORRECTI 10/29/08 00/00/00 3RD QTR'08 001 UNUSED BEDS SEP'OS HOUSING 001 TWO INMATES SEP'OB-MEDICAL 001 TWO INMATES UILy 01 lrrclimn Claims Check Register October W, 2008 DATE DATE ISSUED REDEEMED INVOICE NO. 10/29/O8 10/29/08 184.05 16163 WELLS MEDINA NURSERY,INC 10/30/09 00/00/00 47704 001 PLANTS 47750 00 PLANTS It 1 I ED WARRANT .00 NVOICE TOTAL .QO 000 000 521 20 51 50 2,655.06- INVOICE TOTAL 2,655.06- 000 000 521 20 51 50 4,100.40 INVOICE TOTAL 4,100.40 000 000 521 20 51 50 402.00 INVOICE TOTAL 402.00 000 000 576 80 31 00 72.27 INVOICE TOTAL 72.27 ODD 000 576 80 31 00 111.18 INVOICE TOTAL / Q 111.78 GRAND TOTAL 2005 2006 2007 1 2000 $1tdpt :- 2008 i 2009 2009 Actual Actual Actual Projected $ % _ DESCRIPTION Year End Chan a Change GENERAL FUND $ 2,648,364 5,353,737 - 4,811,141 351,283 $ , 2,839,077 5,259,143`; 5,156,629 700 q00 $ 2,839,677 5,498,919 - 4,623,532 700,000 301$,064 5,237,169 MOM" ` 61Ct 00 $ 175,387 (21,974) - (50,041) 90,000 BEGINNING FUND BALANCE $ 2,018,490 $ 2,473,487 6.18% REVENUES 5,007,633 4,941,492 -0.42% OPERATING TRANSFERS -IN - - #D1V/0! EXPENDITURES 4,153,636 4,212,208 -0.97% OPERATING TRANSFERS -OUT 399,000 : 554,407 1 -12.86% ENDING FUND BALANCE $ 2,473,487 $ 2,648,364 1 $ $ 2,839,677 101,622 - 80,000 109,942 $ ; $ 2,242,191 71,680 12,285 79,480' $ $ 3,015,064 71,680 12,285 76,758 $ .- 2535,645 7, Q7 $ $ _ 293,454 (64,473) (12,285) - (79,480) - 13.09% EQUIPMENT FUND BEGINNING FUND BALANCE $ 41,493 $ 67,544 -89.95% REVENUES 2,228 - -100.00% OPERATING TRANSFERS -IN 77,000 77,000 #DIV/0! EXPENDITURES 53,177 42,922 -100.00% OPERATING TRANSFERS -OUT #DIV/0! ENDING FUND BALANCE $ 67,544 $ 101,622 $ $ 71,680 297,897 71,359 271,283 410,000 $ $ 4,485 230,539 149,000 200,000 511,036 $ $ _ 7,207 230,539 65,840 200,000 403,274 $ 7,207 93,105 141,000 0. 497, $ $ 2,722 (137,434) (8,000) 80,000 (13,187) - 60.69% STREET FUND BEGINNING FUND BALANCE $ 191,423 $ 223,730 -59.61% REVENUES 63,126 116,704 -5.37% OPERATING TRANSFERS -IN 322,000 258,907 40.00% EXPENDITURES _ 352,819 301,444 -2.58% OPERATING TRANSFERS -OUT - #DIV/0! ENDING FUND BALANCE $ 223,730 $ 297,897 $ $ 230,539 1,776,380 - - - - $ $ 69,503 1,776,380 - 500,000 $ $ 93,105 1,776,380 - 500,000 $ 16,1% 2,276,380=, $ $ (52,247) 500,000 - (500,000) - -76.27% RESERVE FUND BEGINNING FUND BALANCE $ 1,776,380 $ 1,776,380 28.15% REVENUES - - #DIV/0! OPERATING TRANSFERS -IN _ - -100.00% EXPENDITURES - #DN/0! OPERATING TRANSFERS -OUT #DIV/0! ENDING FUND BALANCE 1 $ 1,776,380 $ 1,776,380 $ $ ! 1,776,380 134,400 - 51,078 $ S 2,27080 83,322 35,000' 114,000 $ $ 2,276,380 83,322 38,928 106,070 $ 164180 I$,000` $ $ (67,142) (20,000) - (114,000) - 0.00% TREE FUND BEGINNING FUND BALANCE $ 69,592 $ 121,406 -80.58% REVENUES 54,353 15,415 -57.14% OPERATING TRANSFERS -IN #DIV/0! EXPENDITURES 2,539 2,421 -100.00% OPERATING TRANSFERS -OUT #DIV/0! ENDING FUND BALANCE $ 121,406 $ 134,400 $ $ 83,322 - $ $ 4,322 $ $ - 16,180 - $ $ 31,180 $ $ 26,858 - - - - 621.43% PARK PROPERTY DEBT FUND BEGINNING FUND BALANCE $ 102,298 $ 65,911 #DIV/0! REVENUES - - #DIV/0! OPERATING TRANSFERS -IN - 218,500 #DIV/0! EXPENDITURES _ 36,387 284,410 #DIV/0! OPERATING TRANSFERS -OUT - #DIV/0! ENDING FUND BALANCE $ 65,911 $ - $ $ - 1,796,060 762,108 - 1,230,230 $ $ 1,327,938 825,000 - 1,908,000 $ $ - 1,327,938 479,640 - 416,600 $ $ 1;390,978 #50,000 330s 2,163,5M: $ $ - 63,040 (375,000) 330,000 257,516 #DIV/0! CAPITAL PROJECTS FUND BEGINNING FUND BALANCE $ 739,600 $ 1,422,007 4.75% REVENUES 880,306 873,690 -45.45% OPERATING TRANSFERS -IN - - #DIV/0! EXPENDITURES 197,899 499,637 13.50% OPERATING TRANSFERS -OUT #DIV/0! ENDING FUND BALANCE $ 1,422,007 $ 1,796,060 $ $ 1,327,938 6,754,724 6,187,204 351,283 6,612,391 351,283 $ $ 244,938 6,329 537 6,280428 700,000 7,769,145 700,000 $ $ 1,390,978 6,329,537 6,095,612 700,000 5,626,234 700,000 $ $ 5,3` ' 6,7%,915' 5,843,169' 610,000 7,769,953 610,000 $ $ (239,476) 469,378 (437,259) (90,000), 808 (90,000) - -97.77% TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE $ 4,939,276 $ 6,150,465 7.42% REVENUES 6,007,646 5,947,301 -6.96% OPERATING TRANSFERS -IN 399,000 554,407 -12.86% EXPENDITURES 4,796,457 5,343,042 0.01% OPERATING TRANSFERS -OUT 399,000 554,407 -12.86% OTHER NON -EXPENDITURES #DIV/0! ENDING FUND BALANCE $ 6,150,465 $ 6,754,724 $ 6,329,537 $ 4 840,820'` $ 6,798,915 1 1. $ 31,311 0.65% oI o 0 0' o o 0 0 e o of e e ej o t o e' o e e e o o e! pal. OIVI hIM!M N',O O a\ O OIOjO O O O.O OIO> >.O O �n � eO M ON G� �CO,OO N v'o a1 IN O O N O O'OOjO O h I 7� O to M ao O O ! O tn O tn O L/7 O O N v1 O O O N p q M M kn C , O N O ' O O N 01 W)'o oo O O �--� m 0! 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O N,O O O W hwvovei�f z �oio,o So,SoB I o olg!o 0 0 Q o'o!o�o 0 000'oo 0 0l0.0,.01 ' � s loe Ioee oleaoaoe 0 !oo C pie aS O� O� M O O � �In NIO h i91 I I OOOOOOOI O �D �O C N O O' O O O O VI N --� 00 vl v1 O�O 00 M C N V M M M M ++r N O O CIO I � i S O I 0 to O S W) n. 00 O 00 O, uW d Y w d I 601 N vy aA. O C'4 � N l- -I-N O O Ili M V � ca O N d 69 69 M M 00 00 C\ N 00 00 tl r- M M rw � V1 NI 69 b9 zr� en h m000 W) O V 0 O N N Vl cc N N N N M N �I 69 69 z 3 z w ti43 el H EV) 044! A c� w rA C4 w W A W W > F v��p w 3d WiR °Fi8 $ip w W a0.d OlriaUE A cnrA S Skn S S SIS 0 0 N N M et N � en 7 7R 0� a Oj O O O O!O O Oj0_ W S � SIS i Sig S o,o gl I F cvi O S OS SISSOISS d olo 0 0 0 515 0 S SIS IS S SIS S TT S co O O N CITY OF MEDINA x FY 2009 OPERATING BUDGET FINANCE FUND: 001 DEPARTMENT: 514 GENERAL OBJECTIVES: To maintain all related accounting and financial reports for the City of Medina as mandated by, and in compliance with, the Washington State Auditor's Office. Provide additional services of Risk Management for the City. FY2009 PROGRAM OBJECTIVES: 1) Move forward with the implantation of the new windows based accounting software package for the City of Medina. 2) Continue to maintain the timeliness and accurateness of all financial reports including the Annual Report, Taxes, Financial Statements, Payroll, as required by local, state, and federal law. Position Summary Recap: FY 2008 FY2009 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel: FINANCE OFFICER 1 0 0 1 0 0 0 0 TOTALS 1 0 0 1 0 0 0 0 FY2009 HIGHLIGHTS: Item 4300: Provides for attendance at the annual WMTA, WFOA and APTUSC Conferences, as well as miscellaneous area -wide meetings. Item 4600: Provides for annual premiums paid into the risk pool to cover the City's liability and property insurance. Item 4900: Provides for memberships, dues, accounting subscription, and unforeseen accounting items as needed. Item 4910: Provides for bank fees and credit card charges, as well as some modest plan fees. Item 5100: Provides for all mandated costs related to the Washington State Auditor's Office annual audit of the prior year Financial Statements. 0 0 O� tu C 0 N 0 N ;O O O Oi0 O O ONiV M v1 0o O� O O O O M N o n n! i tI'i vl O O O M; 00 O O O l- eq IU I i I ' O O oo v,v, 000l oo kn d 01 O� 61 a1 i O 00 00 CM O C V d• ON O N ggigg ¢g g Q k�i oc fovia ooa cc y. eq ^p ^O V1 0, v1 O oo O O IIO M i -� N O O O N 00 'It N �O O to- 00 O N 'n C Q ci C W 00 00 G\ AO 01 en 00 \o 'T N W DA N W1 tr N O N � y 69 N 00 00 00 �o ' O ' N O CJ NN ONO ONO0�1 M O � N N N o0 N 0o � N QI I � � n eq CD OM a, eq r ' O _ h h M o0 N M O r�jj i~ i yj fA O O N U N iC71 G7 � G F W' z 3 H °w w � w 'w > a U H t�iV1Iw w w' as w �I� o Ai w O w' �23 td dl a a � � •gjU aU o' I d, iw w w H ., �; H ° d di. d vi di W d" d p �c¢ ao°'0 OHa'"i''0 Uw� w 0 0 oio 4-, z o; or o o o!o olo 0 olo 0 0l o� o o � 0 0 000!00 0 U o0 0!00 4S., 0 0 01 [:A w e \ I N I� pLe d Iv10 7 o� �o N� N i N G9 49 M N � � 49 O'O V! ,a V O O O O 00 V w M M V N'O�d C4 bR Q 69 N 8 kn in r1 rf N 49 I � Cq N O N N M v�i C d N 49 59 M t- D 0 01 N 100 N 69 69 n en M 00 � M 00 C N 69 64 I E-� z w �z o U w �y aI O O O a ono N o0 U U� lobo o 0 o.o; olo im N co O N CITY OF MEDINA FY 2009 OPERATING BUDGET CENTRAL SERVICES FUND: 001 DEPARTMENT: 518 GENERAL OBJECTIVES Staff in the City Clerk's Office provide a variety of services that support the city council, planning commission, park board, hearing examiner, city departments, and residents of Medina. Some of these services include: providing public noticing of public hearings, meetings, development permits, and other matters; coordinating production of agenda materials for public meetings and hearings; producing meeting minutes; ensuring timely codification of newly adopted ordinances; and timely publication of notices, hearings, and summaries of ordinances and resolutions. Staff is also responsible for answering and responding to inquiries received by phone and for assisting a variety of visitors at city hall. Other functions staff perform in the City Clerk's Office includes: managing and responding to requests for public records; establishing and maintaining accurate and effective filing systems for paper and electronic records; and managing and preserving official and historical city documents and records. The City Clerk's Office also serves as liaison to King County concerning elections and voter registration, helps recruit members to serve on city boards and commissions, provides animal licensing, notary and passport services, and makes information available to the public through multiple mediums, including city publications, mailings, notices, and the city's website. Additionally, staff provide back up support to the development services department by accepting and issuing a variety of development permits, accepting permit revisions and correspondence, and processing pass -through billing tasks. New to the central services department in 2009 will be administration of the city's human resources functions. Functions include maintenance of personnel records, employee benefits administration, management of workers compensation and unemployment claims, implementation of an employee wellness program, and coordination of employee training. FY 2008 PROGRAM OBJECTIVES To continue to provide a high level of service to the city council, advisory boards and commissions, city, county and state agencies, and the public; to continue participation in applicable professional organizations; to provide training to ensure knowledge of current policies and practices and for the purposes of cross -training and succession planning; to continue to protect and preserve the city's records and documents through appropriate retention methods and practices; to continue to enhance the volume and variety of records available to the public through the city's website; and to provide employees with responsive and compliant human resources services. Page 1 of 2 to HIGHLIGHTS Item 1200: Provides for overtime for administrative assistant to attend public meetings scheduled after city's regular business hours and to compensate information systems coordinator in the event of calls for service outside regular work hours. Item 3100: Provides for office and operating supplies for City Hall, including desk furniture for central services staff, service fees for copy machine, and bottled -water service. Item 4100: Provides for professional services, including publication of code updates and secure records destruction. Item 4300: Provides for training, travel and subsistence for central services staff to attend relevant professional institutes, conferences, and miscellaneous area -wide meetings. Item 4500: Provides for rental fees for off -site storage and Public Works trailer. Item 4800: Provides for repair costs for HVAC system, cleaning and maintenance for City Hall building, maintenance supplies, and service contract fees. Item 4910:Provides for annual service fee to the AWC Workers' Compensation Retrospective Program, personnel training for human resources related issues, implementation of an employee wellness program and general supplies. Item 4920: Provides for professional association membership dues and city subscriptions. Item 4930: Provides for costs to produce and mail monthly and quarterly newsletter, and other mailings as needed. Page 2 of 2 1 ( O 0 O O O e e 0 h �I O O �Ia1 I�OiO O O ��O Oi0 vi O O C Ni �O O vi O O� N A , A ^" A! AI N ! °,� oo O oo O O O O O O O O O N O I O OiO vl O N O O O Odvi E NIA U vs644s1s�dps yv3dG6�sssl v�� pp Gc pp CQ CCU spy s� �i K O 0 00 ! O O 00 r. O •--� O O K, �° 00 "n O( �° O W N O N O O d v1 O '. ! N K1 ! �--� M O 7 ! h O °� '• °� �O "n v1 "n " h N �° vi M °� °, O r. �° M ON o0 00 N R � >4 M "... M.. pQ p} pp ��jq gQ O 4K " G�47 " ��}y V.p N " Od f11. .. 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V� Vl h Vl Vl h Vl Vl V1 V1 kn Vp1 W); z O O 10 O!O O OO'O O O'O O O F O O';OiO O O10 O O O O O! V O OI O OO O O O O 113 OII d OOP O O0I00O1O 010 0O O O OiOI O OIOO OIOIO OO O p Oi I I l3 0) O N t�D CITY OF MEDINA FY 2009 OPERATING BUDGET INFORMATION TECHNOLOGY FUND: 001 DEPARTMENT: 518 GENERAL OBJECTIVES: Provide quality, cost effective technology tools/systems, that enhance delivery of services and operational efficiency of end users. Procure, maintain and support primary computer applications for all departments and related database systems. Work closely with many vendors to assure good vendor/client relationships. Manage software support contracts with vendors. Manage City's Web site. FY 2009 PROGRAM OBJECTIVES: (1) Monitor and administer local area network and communications systems to ensure consistency and reliability; (2) I.S. Coordinator attendance of regional training for continuing education on current technologies and industry best practices; (3) Continue ongoing efforts to build out city's electronic records repository; (4) Oversee design and implementation of Web site enhancements; (5) Continue efforts to reduce monthly Internet and phone charges; FY 2009 HIGHLIGHTS: Item 3100: Provides for: • Improvements to data redundancy systems. • New digital recording software for uploading audio files to city Web site. • Improvements to teleconferencing hardware solution. • Procurement of a fax module for network copier/printer. Current stand alone fax machine will be removed from service. Item 4150: Provides for: • Design work and enhancements to city Web site. • Comprehensive email defense system with message archiving and continuity service. 4 Nr J> O �.1l M N N C � Q � � M Ni m i V I I I 69'• I �Q} E. N 64 N O O �o C O N In &9 N V1 V 10 �c zr N N � W N N 69, I S H _C Yy1 69 V1 m O M M: ��Qpp N G4 No Cla, i9 N G M N fV N vl Vl N M C O ri v N ¢ 69 69 NN N 64 F!j "0 O O �o _ N �o0000 oN0 N i 69 69 Cn �i x zOz iO Oa a W iV o a U �, W FBI O J F" on 023 J j ¢ �,H wz� w �!a .50 rx ¢ 14 a o aj� .. di C4 - gi p a U O OF O� Uwo 0 ov)o 0 0 0 0 M --lot �I� � a OOi 00 OOi ON z o' V S'S S of S' d o o o;o I o lS co 0 O N CITY OF MEDINA FY 2009 OPERATING BUDGET POLICE FUND: 001 DEPARTMENT: 521 GENERAL OBJECTIVES: To protect life and property, maintain order, enforce the laws of the State of Washington without prejudice, and work cooperatively with the public to provide a safe community to all. Provide a full suite of public safety services to Medina and the contract Town of Hunts Point including, but not limited to; proactive and reactive police patrols, in-depth case investigations, School Resource Officer, issuance of concealed weapons permits, fingerprinting for employment, professional licensing or governmental requirements, City code enforcement, animal control and house watch. FY 2009 PROGRAM OBJECTIVES: (1) Improve Police dispatching services through membership in the NORCOM — Eastside Communications/dispatch center; (2) Continue to recruit and hire the finest Police Officers in the nation; (3) Continue targeted traffic enforcement measures to increase motorist and pedestrian safety; (4) Present traffic safety classes to the public; (5) Continue to pursue federal, state and local grants to offset department funding needs, as well as use grant funds that will encourage interagency cooperation; (6) Re-establish a School Resource Officer presence at our 3 elementary schools; (7) Establish a legitimate Emergency Operations Center/Disaster Preparedness center; (8) Fulfill all mandatory and professional training requirements for each employee per accreditation standards; (9) Achieve re -accreditation status; (10) Initiate full usage of the Public Safety Surveillance Camera System; (11) Manage the seasonal Lifeguard program; and (12) Create a Volunteers in Policing and Reserve Officer program. HIGHLIGHTS: Item 1200: OT is due largely to workload and negotiated salary increases. Item 3200: Increase due to rise in fuel prices. Item 4100: Provides for professional consulting services to assist the Police Chief in such areas as expert witnesses, personnel management, civil service, health, budget, performance and labor negotiations. Item 4120: Increase to Public Defender costs due to court order by Judge requiring public defender to be present at first appearances and arraignments with the prosecutors. Item 4200: Provides for monthly communications for all officers so they can be summoned on or off duty for emergencies. Item 4300: Provides for attendance at the annual IACP, FBI and WASPC Police Conferences, as well as miscellaneous area -wide meetings. Item 4920: Provides for one replacement mountain bicycle and associated equipment for the popular Bicycle Patrol. Item 4940: Provides for professional association membership dues, professional journals and newsletters. 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N N I N N of i h 00 n N a 00 00 "� N N rOn IV n Fir Ile V . ffi r 7 Obi � rn cll r veil Iq n n ^� b \p 00 7 00 R N 00 o O 00 [- O 00 O O w N N N N b9 69 �O In 00 00 'IT "r h !- 00 00 N M O p N � 69 69 N N N M �o 00 00 00 rn Iq o0 r N O M �O M �D f+1 00 O en 00 N 01 O M p a N N 69 69 o to'C H W o W b U U A j w 0 z M o w o a c d C7 Z a�ilva�i';v s c m 3OI U W c .a A Ui a III arilI tn�mly� . W ° ❑i w wl, W wca M Mic H ¢ � o •o, of xl w ¢i W 2I 2'lo Iol;• ¢ liHO o r WI ;a�aO'xoUI v C/I'C/) w1Ux�" o UwwUF F- oolo 00000'o oo N 00 C �o 0.0 0 0 0 1 Aa " � n N n N vi N h N to N n N rn N rn N�NI h; In NIN.N rn to 1 tn�v% hW�hInW)h: knkf)W "( 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O O O! O10 OIpiO 0 O O O O O O O O Oi 'O'O;O Q O O O O O O OIO C) O O O O O O 5 0 OIOO Oi0i0 OO O O'O O O O O I O'OIOI I O,OO :0�010 O10 0:01010 O O O O O O, I 0�0�0 IOOO � � Zo O N ITEM PH-1 dol`_� CITY OF MEDINA FY 2009 OPERATING BUDGET DEVELOPMENT SERVICES FUND: 001 DEPARTMENT: 558 GENERAL OBJECTIVES: 1.Uphold the minimum standards for the protection and maintenance of property, environment, neighborhood character, and for the health, safety and welfare of the owners and occupants within and the general public. 2.Support the community and planning commission in formulating recommendations for immediate and long-range building and planning policies. 3.Assist the City Council in adopting long range planning policies and development of codes to implement such policies. 4.Provide excellent customer service. FY 2008 PROGRAM OBJECTIVES: 1. Improve the transparency of decision -making by staff. 2.Continue overhauling all permit application materials to make easier to understand. 3. Overhaul the permitting process by incorporating better technology, streamlining processes and improving communications with our customers. 4.Transition from a consultant pass -through billing system to a deposit -based payment system. 5. Provide support to the City Council as needed. Position Summary Recap: Personnel: DEVELOPMENT SVCS DIRECTOR BUILDING OFFICIAL DEVELOPMENT COORDINATOR TOTALS HIGHLIGHTS: FY 2008 FY2009 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT 1 0 0 1 0 0 0 0 0 1 0 0 1 0 0 0 0 0 1 0 0 1 0 0 0 0 0 3 0 0 3 0 0 0 0 0 Item 1100: Reflects cost increases in salaries. Item 3100 The increase is for updating assembling a library of building manuals and materials used in review. The manuals are need as a result of adding a FTE Building Official. Item 4107: The City Engineering Consultant continues to be the most vulnerable to fluctuations in permit application volumes. A 20 percent decline in building permit volume is anticipated for 2009. Item 4101: The decline reflects an anticipated 20 percent reduction in building permit volume. Item 4102 Hearing examiner services are budgeted at the same as last year's original amount. Item 4105: Provides for contracted building official services to the City of Clyde Hill. Item 4106: Reflects the anticipated decline in building permit volume and the movement of the construction mitigation plans back to the City Engineer Consultant. Item 4300: Provides for professional development needs of Development Services Coordinator, Building Official, and Director. Item 6400: Provides for additional file cabinets and replacement furniture. Item 6410: Replaces outdated permitting software to improve customer service. 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O; O 0 0 0 0 OOIC pip O Ol OiO, I Z2 O N c Oho ono e � O � W) � N N i O O vi O O Vi N t� y NCO N O O � N I � U N so*, �n W� d 00 Ln NI Oi L alb 69 �. 00 N � 7 U9 O ^cc E 7 7 00 O N � 69 M fV 69 O O O ON cO cq Cli N M M n N 69 9 rcn V � Ou H on ° a wz w C7 N w A U�w�a O O 0 o 0 .. � v o a � � W 00 ) 00 z Ln tn �oio H � olo U o 0 � o 0 00 0O, 23 CITY OF MEDINA FY 2009 OPERATING BUDGET LIFEGUARD PROGRAM FUND: 001 DEPARTMENT: 574 GENERAL OBJECTIVES: Assure safety and drowning prevention for the children and their families swimming the Medina Beach. Provide excellent customer service at Medina beach by 1) offering swimming lessons unique to beach waters, 2) assure beach cleanliness by checking water quality, monitor restrooms, and assure picnic area is free from debris, 3) offer activities other than swimming at the picnic areas such as "Movies at the Beach" and various games involving children, 4) continue involvement in Medina Days, 5) increase safety awareness during Blue Angel observation days, 6) be available for emergency first aid and CPR services for patrons of the beach as well as boaters that seek aid. FY 2009 PROGRAM OBJECTIVES: (1) Advertise to encourage qualified Lifeguards that are certified in Lifesaving, First Aid, CPR and Emergency Rescue, (2) Assure current certification and meet the requirements for Medina Lifeguards by meeting required training; (3) Continue provide Lake Lessons for swimmers ages 6 to 13 years of age; (3) Offer Junior Lifeguard classes for swimmers 14 to 15 years of age; (4) Host "Movies at the Beach" each Wednesday evening for months of July and August; (5) Provide boat rides utilizing the Police Boat to instruct patrons proper boat handling and provide variety to further enjoyment at the Beach; (6) Continue to monitor the beach area for cleanliness and safety; (7) Continue to represent the City by professionalism by appearance and excellent customer service. HIGHLIGHTS: Item 1100: To encourage experienced Lifeguards that meet all job requirements to apply. Standard competitive hourly wage for seasonal lifeguard. Item 1200: Include Overtime to support the "Movies at the Beach" programs citizens requested; increase number of guards to assure public safety during Blue Angel observation days; and participate in Medina Days. Item 2100: Increase benefits to correlate with salary and overtime. Item 2200: Increase to provide uniforms for new Guards each year. Item 3100: Increase to provide fresh medical supplies; replace chairs; canopy; swim lesson supplies; Movie at the Beach supplies Item 4300: No to minimal change from 2008. Item 4400: No to minimal change from 2008. Item 4900: No to minimal change from 2008. ZL� t o 0 0 i o 0 0 o 0 0 0 0 O O 01 O D O O M M O O O C C D; O c> O O O 0 O C'C I O Co M 0 N Q I I t 0;0 OO : OI O1O OI OIO O O I C (c)OO OIO O O O O y W) M O N 7 N00 .0 AA 64 O N O 00 N O V1 00 0 00 W O 00 OI O H O O O 44 W) N 00 00 N N en~I N O O N N o0 N N Li y N M M 01 N 00I i 00 p V1 Ot— 00 ,�. Op i O N N N .-• O O V N ¢ bs (cc �O 001 aM0 W W N 1 00 O aj N -- d• N M h Ln M N N Q 69 69 v� O v7 0 Q O O 4 M M M 00 N C � N Q I 69 69 I � Ci co) W C7 C� � Q z � °�' � w a" w W w V W Z bn s. w bo E� w21 �I Ia O a as rox' U �v) �F~ t co UI ¢ >o; cncn Io,a aF- IrA U� 0 00 0 O 00l OI O1O OIO O1O 000 O Nj � ^' N MIM j a OO (N Oo, o0 0l.0o W N N N NIN N;N N O O O O CIO O;O O O O O OO OIO 0 O O O CIO O O OO O U O O; OIO CIO O O O1O O Q O Oi O O 61O O IO;O I� IO O O O OIO O I 2S CO O O N PR CITY OF MEDINA FY 2009 OPERATING BUDGET PARKS DEPARTMENT FUND: 001 DEPARTMENT: 576 GENERAL OBJECTIVES: Provide programmed maintenance and improvements of City parks and grounds for the enjoyment of the citizens. Facilitate and nurture an organized maintenance program, responsive to seasonal and weather demands to preserve and maintain the city park assets. Provide sound fiscal oversight of the Department budget to maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Encourage and support enhancements to the parks through coordination with the Park Board and the City Council to serve the best interests of Medina residents. FY 2009 PROGRAM OBJECTIVES: (1) Maintain city buildings, trails, roadside landscape, park grounds, equipment, and facilities; (2) Implement a scheduled maintenance program to improve the quality of the parks' grounds, turf, and landscape areas; (3) Monitor and insure the timely completion of capital and special improvement projects such as City Hall renovation, stair replacement at Viewpoint Park, irrigation system renovations, water quality of Medina Park storm water ponds; (4) Continue to provide support services to other city departments; (5) Continue to improve the City's emergency and disaster response capabilities; (6) Pursue staff training and skill improvement to provide in-house capability for improved and cost effective delivery of services; and (7) Continue to develop an organizational culture focused on exemplary customer service. HIGHLIGHTS: Item 1100 Provides salaries and wages, personnel benefits, and uniforms at 50% of the cost for Public Works Director, Maintenance Supervisor, and three maintenance workers. Item 1200 Provides for overtime pay for the support of City events and inclement weather response. Item 3100 Provides for consumable supplies such as fertilizers, bark, office supplies, garbage bags and mutt mitts. Item 3101 Provides maintenance supplies such as lumber, mower blades, tarps, paint, signs, tennis court nets, light bulbs, gloves, and hearing and eye protection. Item 3200 Provides for vehicle and equipment maintenance and fuel. Item 4100 Provides professional services to accomplish water quality in the park ponds, salmon incubator, arborist support, and EarthCorps vegetation maintenance in Fairweather Preserve. Item 4104 Provides professional services for tree removal, back -flow device inspection, material disposal, building inspections, and electrical related work. Item 4200 Provides for communications, telephones, and postage. Item 4300 Provides for travel and training for pesticide application certification, flagging, building operation certification, horticultural training, and job safety training. Item 4700 Provides for utility services; electricity, water use Item 4800 Provides for repair and maintenance of equipment, blowers, edgers, mowers, chain saws, etc. Item 4900 Provides for miscellaneous operations and maintenance needs such as professional services, association membership dues, professional journals and publications. Item 6300 Provides for park improvements through coordination with the Park Board and City Council such as parks and trails landscape improvements, irrigation and drainage improvements. 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N a 69 pQ OC 64 h +R OM 5e4 N ll ' P M c CN N Q 69' 69 O N N N 69 69 kA N Q 64 64 A _ o ^7 V lu Cie � I IYjQia'a al 0 o 0 O 0 o 0 I o'Oio W w 'n 'n kn v N'7 In z 000' F c'c'c U o 0 0 0 0;0 3t N N CITY OF MEDINA FY 2009 OPERATING BUDGET STREET FUND FUND: 001 DEPARTMENT: 542 GENERAL OBJECTIVES: Provide programmed maintenance and improvement of City streets, sidewalks, and roadside areas for the safe use of the public. Facilitate and nurture an organized maintenance program, responsive to seasonal and weather demands to maintain the city right-of-way areas and assets. Provide sound fiscal oversight of the Department budget to maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Support the improvement and maintenance of city streets through coordination with other jurisdictions, participation in regional transportation discussions, studies, and forums to serve the best interests of Medina residents. FY 2009 PROGRAM OBJECTIVES: (1) Maintain city rights -of -way, roadways, sidewalks, traffic control devices, crosswalks, and facilities; (2) Implement a scheduled maintenance program to maintain and improve the quality of the city streets and rights -of -way; (3) Monitor and insure the timely completion of capital and special improvement projects such as street pavement overlays, sidewalk construction and repairs, storm drain system repairs and improvements, bridge maintenance; (4) Implementation of Phase II permit of the NPDES Department of Ecology municipal stormwater control program that includes storm system inventory and mapping, pollution prevention operation and maintenance program, storm water runoff control ordinance, development site drainage permitting process, public outreach and education, identification of illicit discharges, and enforcement of violations; (5) Continue to improve the City's emergency and disaster response capabilities; (6) Pursue staff training and skill improvement to provide in-house capability for improved and cost effective delivery of services; and (7) Continue to develop an organizational culture focused on safety and customer service. HIGHLIGHTS: Item 1100 Provides salaries and wages, personnel benefits, and uniforms at 50% of the cost for Public Works Director, Maintenance Supervisor, and three maintenance workers. Item 3100 Provides for operating supplies such as roadway patch materials, marking paint, storm drain grates, concrete, pipe, etc. Item 3500 Provides minor machinery and equipment such as router, hand tools, small power tools. Item 4100 Provides professional services to accomplish Phase II NPDES program implementation, Capital Improvement Project support, and infrastructure improvements (the year 2008 $75,000 DOE grant will help offset the cost of the NPDES program in 2009). Item 4110 Provides funds for roadway storm drainage, sidewalk repairs, and street maintenance materials, construction, and specialty services to accomplish the work. Item 4500 Provides for machine rentals such as concrete saw, lift truck, trencher. Item 4700 Provides for utility locating services. Item 4800 Provides for repair and maintenance of equipment; tractor, loader, backhoe, trucks Item 4041 Provides for storm drain maintenance; vactoring, jetting, TV inspection services. Item 6341 Provides for street light electrical costs and light fixture repair and maintenance. Item 6441 Provides for traffic control devices; posts, signs, barricades, cones, flashing warning lights, pavement markings. Item 6641 Provides for snow and ice removal; sand, ice melt, snow plow blades. Item 6741 Provides for street cleaning, street sweeping contracted services. 32. I I e Q o 0 o i 01 O IO'�, OR C O O I i i IO Oi jOo C) jp o j 00 00 0Oo W C OIL � N V NC N ' o�0 O O o�0 O O vi vi O oo O vi d N N N p�I pp� pqI py � Oyl tv-, Q 8 01 W) CN M h 00 00 M N cai M N N N N M NiQI 69 5q CD ' O O 7 ryj 00 7 00 �O �c o0 00 V'i l� N-� N "q N N M 69 69 � R' cn O O N M N N wl� O N h -� �O N N 00 I y T G7 � C y'fl t0 CA o a� z W! 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Ip !pi O�; I IOIOIO O O O O; O, O!O O O 91 co 0 0 to 0 0 NIe 00 O , U �i o yi i O O O N I � I" I W) , ke) � APB V o dd o0 0 N •� O O O I y � �• +gyp ti9 � m C � N ul. Q i 69 64 N v QI 69 69 pgod O a+ i eq 64 69 I o w Q la zip w w. dd la � 0 0 o r. , Iw of '�n z I '�F � o o U Ud o' I I �o 3S LO (V co 0 0 N i _ O.o � > > > N' U Q Q jQ i I � C NI I U i j i � c 69 � 69 f O � N 69 69 +' I O N 69 64 O N Q i � 69 yq �i � w o z F" wi�v I i �I oHo 0 0 0 0 ,w S z U U S o o iQ o N ✓G co N 00 0 0 N co CITY OF MEDINA FY 2009 OPERATING BUDGET TREE FUND FUND: 103 DEPARTMENT: 589 GENERAL OBJECTIVES: To preserve and enhance the physical and aesthetic character of the community by preserving indiscriminate removal or distruction of trees and vegetation cover. To require the replacement of removed non -hazardous trees, or a monetary contribution in lieu thereof, to be used consistent with the City's Tree Code. FY 2009 PROGRAM OBJECTIVES: (1) Continue to enforce the City Tree Code with an emphasis on preservation practices and mitigation requirements; HIGHLIGHTS: Item 4900 Provides for the replacement of trees and vegetation cover within the City rights -of -way and parks. -3q- i y O O O N iU Q C N Y1 to H-. 0, 00 a� q W 00 M 00, o0 M' M N ice. 'cu Q N MM K 44 N �,I 69 64 wl � 69 69 M M M in 49 tn N N Q 64 (Al W z izi � W y W q I O I w w W qzz vUi w Wr4 f o� 0 0 oo, z ,o M I F I Io la S M O i i I 3& N O C N oCD 0 Q b O O O N o R CO O O O I 0 0 NI V I `69 69 All O O O 7 I ^O O O O C C,IW O CD C, O O 64 69 iV &9 00 n O 64 00 - n r- O O co/S v1 N N 69 69 N N N ^� N N N O r4 I ! 69 64 M M M tn .�' V1 N V1 N V1 N N ¢ 69 69 i I I I W I� dd 0 x ¢ v) w pF U U �q cye R! cni�0 H w H•�O! O 0 w z � 00 00 0 N U of o o d i I ! o 31 co 0 0 N w o C O N V Q Q A U 1 O � � N 64 6R Fw 1 a = ao u W a H4 fJ9 Qs N Q 69 6A O O O In v'1 In p N N N N Q 6R 64 1 1 N d ss ss I z w Q O ml w ! a 4 of)i ��C7a a a O O wi0 i o 0 o W o en ,a z M !o I ! F. o o Q m N pie ;> > N IU �QIi,A AI A I i �I O ylw L a � i i9 40, cc O N Q 69 69 ' O 7 000 0000 0000 N Q i 64 69 l) h O en00 00 00 DD 00 N M M C � I N QI 69 69 Q a A IAA Q 0� W W WI Wj a Op l� K1 w 0 0, H ono O O o o N N O M 00 0 0 N CITY OF MEDINA FY 2009 OPERATING BUDGET CAPITAL PROJECTS FUND FUND: 307 DEPARTMENT: 595 GENERAL OBJECTIVES: Advocate and support continuing maintenance and repair coupled with needed improvements of city facilities, infrastructure, and systems to provide timely and cost effective expenditure of city funds to minimize major reconstruction costs. Provide programmed capital improvement project support services for design development, preparation of contract documents, bidding, award, contract management and inspection. Provide sound fiscal oversight of the fund budget to meet time frames, maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Provide for efficient and cost effective project implementation through planning and coordination with the Council and other jurisdictions, pursuit of grant funding opportunities, participation in regional forums, and joint project development where possible to serve the best interests of Medina residents. FY 2009 PROGRAM OBJECTIVES: (1) Maintain and improve city buildings, facilities, and systems to provide for efficient staff operations and cost effective delivery of service to the citizens; (2) Implement scheduled programs to maintain and improve the quality of the city assets; (3) Monitor and insure the timely completion of capital and special improvement projects such as road construction, park improvements, storm system improvements, and sidewalks construction and repairs; (4) Pursue grants and other forms of funding to accomplish capital improvements and maintain our infrastructure system integrity and quality; (5) Continue to develop an organizational culture focused on asset management and improvement. HIGHLIGHTS: Item 6301 Provides for the completion of the 2008 project to upgrading the storm drain system and the removal of the ditches along the west side of Evergreen Point Road north of SR 520. Item 6302 Provides for storm drain system repairs in various locations in the City including the culvert crossing in the 7900 block of NE 32"d Street. Item 6310 Provides funds for the repair of existing sidewalks in various locations within the City. Item 6311 Provides $ 1.5 M for City Hall improvement. Item 6313 Provides funds for completion of Phase I of the Public Safety Vehicle Surveillance and ALPR Recognition System Project since rebidding of project will occur too late in 2008 to complete the project by year end. Item 6314 Provides funds for Viewpoint Park dock repair carryover project from 2008 coupled with the park stair replacement and irrigation system. Item 6315 Medina Beach Park Irrigation and Pathway project has been combined with the City Hall improvement project item 6311 above. Item 6316 Provides for the installation of pollution control facilities to maintain the water quality of Medina Park storm system ponds and to install new outlet control for the south pond. 1f2 0 o i to wl Ne vW) A- Ai A Q A� IU I I Soo 1 �I I o of tu v, o I.O. O iM O69 01 �! Mi �O N V VY V1- O 00 00 p 40 W en enl� ! r- O N ! L inn Q.1 t t t. N N N 00 60 os 00 44 00 Ocq n O M M 94 ! 619. v1 n O O O ' enen M 000 0000 N � 69 en O O O O i vi vi M O O O O O M O .. p14 00 000 N Q 0 OOI Ui0 �I UI til Wi cn a �I ❑ �;O U d E W W �iF-I W l a cd -!h �! �.i IE"i w! e 0. Q �O' Cl 0 0 0 o'o oS io _ �v z �O O!pOp OO O, O O O O O C) O O O O O O O OO O M.M O!' O M Oi0 M=M OO M MI �3 ooar-r oo 0 o�rol o o l�00000 o I M M ! ! U AI I" j O 00 O OIO O OIO O �, b O!oo O OIOiO 10 OtO r.l O OfO r- l� Wl I O'O O OI OIO O OI OO 0 0 O`O O OI O O� O O O d ViIW l C ViI enl 00 en[� N CD �IDoI-. b 7 N lc lc i i O N! 7 C I O j MveCO b7FnpCC�pp e�f4s�� RQ. 44 N 000 N 0 I V/ OM oM. of O+ I N rl 7 I ClCl n eeY to [� 00 M 7 $_N N O O N N NQ 69 y9 v� M 1- �c N m ! O I �o M M O C� �c 00 o N O 00 O� O, N N �I I cr, N i pop tn � 0 0 I 69 yq C j a�i y F ctdi � I �I � b .� j �i!•� G a�ijW �Q a lam �!! '; o',x�w o zI.� of �i > o A�aia; A a, ! � I > j oU Q> p 0. ,� R! �0 UcnE .bl ca �j.�� A ❑_ ro E SQ Q gala° aim O U a v]Iw 0. O •-- N M O' - M_ 7 �n �O t� O� O �O M Mi �O' �OM I M �O �O M!M ! �O M �D M;M �O M C:i O O 0 0 1 0 0 0 0 0 0 0 en en M'M M M!M M M M In In kn v) W) v� �n kn W) vi In 1 C1 v� rn! v� 0, vi rn n rn �n a vi rn vi C1 vi rn wn C1 vi Qv In Z En CD O O OjO O I OO O o O O O'iO O o0 O o O O 0 o.O O'o 0 0 O 0 0 O I 0 ! V O OO o O OO O OO O O O OO O OO O r, +1 IOOOOO r-r- rO � r-� ,r-1 � 000 MIM MM 00000.0!0 M M en MIMOO f ME N CM CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2009, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2009 SALARY SCHEDULE. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2009, is approved on the 10 day of November, 2008 after the notice of hearings and after the preliminary budget has been filed with the City Clerk as required by law. SECTION 2. The totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined are set forth as Attachment A. SECTION 3. The 2009 Salary Schedule for authorized positions is attached as Attachment B. SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1 ST DAY OF JANUARY 2009. PASSED BY THE MEDINA CITY COUNCIL ON THE 10 DAY OF NOVEMBER 2008. Approved as to form: Mark Nelson, Mayor Attest: Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk Passed: 11 /10/2008 Published: Eff Date: Ordinance No. SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 10, 2008, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2009, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2009 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 10, 2008 Rachel Baker, City Clerk Ordinance No. 'It O c N rn co c .- c co ri c P-- 000_ a 0 LL cD � Q EA co O c I- O C N O O C m 5-0 O O c (n (� r v r Uv! C LL — L a 64 O o 00 0 V o LLL 69 O i 4% CV) CD 0 N LL N E/3 LO O c O O C O C w d C Q Co N (A v, a U. d O sm ea d 4, + 0 E z � Q Q, C '3 LL a w L v C LL ti 0 N v (M (o CO Cl.- M O N O M O CD rn o v � Cl 0 0 LO (A o O CO o O Iq O M O —O N — (o LO LO M O 0) Cl) 00 00 -q ER CO N CD LA 'T y' 69> LO N 69. N C R R m C U. d O� C C> C C .� N 4 R m m = 0 N i fA M m d d +3' (A H LL 0) y •� C y d C C N d C C G. w IL- I-0 LU 1= H ui Attachment B 2009 Salary Schedule The following 2009 salary ranges for city employees shall be as follows: Unrepresented EmDlovees: FTE Minimum Midpoint Maximum Building Official 1 $ 6,413 $ 7,090 $ 7,761 City Clerk 1 $ 5,165 $ 5,704 $ 6,243 City Manager 1 $ 9,583 $10,208 $10,834 Dir of Development Services 1 $ 6,936 $ 7,700 $ 8,465 Dir of Public Works 1 $ 6,936 $ 7,700 $ 8,465 Finance Officer 1 $ 5,104 $ 5,676 $ 6,243 Police Chief 1 $ 8,184 $ 9,103 $10,016 Police Lieutenant 1 $ 7,238 $ 8,052 $ 8,866 Collective Bargaining Agreement between City of Medina and City of Medina Patrol Officers: FTE Step A Step B Step C Step D Patrol Officer 6 Contract not settled Police Sergeant 1 Contract not settled Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 (Representing Public Works Employees): FTE Step A Step B Step C Step D Maintenance Supervisor 1 Contract not settled Maintenance Worker 3 Contract not settled Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 RepresentinD Office -Clerical EmDlovees): FTE Step A Step B Step C Step D Administrative Assistant 1 $ 4,229 $ 4,409 $ 4,659 $ 4,915 Development Svcs Coordinator 1 $ 4,316 $ 4,446 $ 4,681 $ 4,928 Information Systems Coordinator 1 $ 4,229 $ 4,409 $ 4,659 $ 4,915 Police Administrative Specialist 1 $ 4,229 $ 4,409 $ 4,659 $ 4,915 Records Manager 1 $ 4,226 $ 4,475 $ 4,723 $ 4,979 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2009 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: SECTION 1. After hearing and duly considering all relevant evidence and testimony presented, that the Medina Taxing District requires no increase in property tax revenue from the previous year resulting from the addition of new construction for taxing years 2008 and 2009, and improvements to property and any increase in the value of state - assessed property, in order to discharge the expected expenses and obligations of the district and in its best interest. SECTION 2. Levy. For the purpose of raising such amount, a levy on all taxable property within the City, both real and personal, on each and every dollar of assessed valuation of such property, is necessary, said revenue and levy to be allocated as follows: General Tax Lew: For: General Purposes Total General Levy TOTAL TAX LEVY $2,247,183 $2,247,183 $2,247,183 SECTION 3. Code Reference. All sections hereof shall be considered of temporary or special effect. SECTION 4. Effective Date. This ordinance shall take effect upon the 1 st day of January, 2009. PASSED BY THE CITY COUNCIL ON THE 10 DAY OF NOVEMBER 2008 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 10 DAY OF NOVEMBER 2008. Approved as to form: Wayne D. Tanaka, City Attorney Passed: 11 /10/2008 Published: Eff Date: Mark Nelson, Mayor Attest: Rachel Baker, City Clerk SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 10, 2008, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2009 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 10, 2008. Rachel Baker, City Clerk ot, CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina wa.gov MEMORANDUM DATE: NOVEMBER 3, 2008 M. CITY COUNCIL FROM: ROBERT J. GRUMBACH, AICP RE: ORDINANCE AMENDING CHAPTER ON FENCES AND WALLS Attached are the following items: • Proposed ordinance amending chapter 17.76 MMC relating to fences and walls. • Planning Commission's recommendation. • Determination of Nonsignificance. • Staff Report. The proposed ordinance is based on the planning commission's recommendation to amend chapter 17.76 of the Medina Municipal Code. A table containing a summary of the proposed changes with comments can be found in the staff report. The city attorney reviewed the proposed ordinance and only minor editing corrections were incorporated into the planning commission's recommendation. RECOMMENDED MOTION: Move to adopt an ordinance of the City Council of the City of Medina amending chapter 17.76 of the Medina Municipal Code relating to fences and walls. DRAFT 1 Ordinance No. 2 3 AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, 4 AMENDING CHAPTER 17.76 OF THE MEDINA MUNICIPAL CODE RELATING 5 TO FENCES AND WALLS 6 7 WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A 8 RCW, the City Council has adopted the City of Medina Comprehensive Plan, as 9 amended by Ordinance 783, passed March 14, 2005; and 10 11 WHEREAS, the city council adopted zoning regulations by Ordinance 16, on 12 December 5, 1955, and last amended by Ordinance 831, adopted on August 11, 2008; 13 and 14 15 WHEREAS, the city council adopted in chapter 17.76 of the Medina Municipal 16 Code (MMC) regulating the height, location, appearance, construction, and permit 17 requirements for fences, walls and bulkheads; and 18 19 WHEREAS, the height and appearance of fences and walls has an effect on the 20 aesthetic characteristics of the community; and 21 22 WHEREAS, Land Use Policy LU-P1 provides that the city shall minimize 23 changes to existing zoning and land use patterns except as to meet land use goals, such 24 as maintaining Medina's high -quality residential setting and character, when deemed 25 necessary by its citizens; and 26 27 WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was 28 transmitted to the Washington State Department of Community, Trade and Economic 29 development on September 24, 2008, and expedited review was granted; and 30 31 WHEREAS, after proper public notice was provided, the planning commission 32 held a public hearing on October 28, 2008, and no public testimony was received; and 33 34 WHEREAS, the planning commission forwarded a recommendation to the city 35 council; and 36 37 WHEREAS, the city council provided notice and held a public hearing on 38 November 10, 2008, to receive public testimony for and against the proposed code 39 amendment, and to consider the planning commission's recommendation. 40 41 WHEREAS, the city council finds that the change to original grade for measuring 42 height had an unintended consequence by causing the actual height of fences and walls 43 to become unpredictable as existing grade and original grade usually are not the same; 44 and 45 46 WHEREAS, the city council finds that existing provisions in chapter 17.76 MMC 47 are out-of-date and inconsistent with other provisions of the city's building and zoning 48 codes; and 49 1 of 5 DRAFT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 WHEREAS, the city council finds that the cost to homeowners to determine original grade for the building of a fence or wall is excessive and results in unnecessary delays due to the need for a soils expert to conduct an analysis of the soils; and WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of Nonsignificance (DNS) for the proposed code amendment was issued on October 10, 2008. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Chapter 17.12 of the Medina Municipal Code is hereby amended to add the following definition: "Berm" means a man-made earthen or other type of mound erected to provide a visual interest, visual screening and/or decrease noise. as follows: Section 2. Amend chapter 17.76 of the Medina Municipal Code to read Chapter 17.76 FENCES, WALLS AND BULKHEADS Sections: 17.76.010 Fences and walls — ((Heigh )) General. 17.76.020 Fences and walls — ((L@Sation)) Height. 17.76.030 Fences and walls — Height exception. 17.76.040 Limitations. ((17.',-r 76.02-1r)) 17.76.050 Fences and walls — Appearance. (( ((47-.76.040)) •)) 17.76.060 Bulkheads(( Design and raepstrurvtieR geneFall)). 17.76.070 (( )) Permits. 17.76.010 Fences and walls — ((#height)) General. (( first 2-0- feet away ftem said liRe, height shall Ret eXAAAd fA-r f4R exteRdiRg pFapeFty at the lowest fronts OR aR aFteFial StFeet as- above GFigiRal gFade side)); wheFe a pFepeFty theFe9f OR be limited tG RG rneFe thaR r,;* feet above the GGFAbinatiens setbaGk aFeas shall FeStFiGtiGR6.)) A. Fences and walls may be located in a setback area provided thev do not exceed the maximum height requirements set forth in MMC 17.76.020. B. Fences and walls shall be located entirely within the property lines of the lot, unless both Dropertv owners aaree the wall or fence may be Dlaced on a common Dropertv line. 2 of 5 F `. 1 C. The property owner has the responsibility to ensure that all fences and/ or walls are 2 placed within the owner's property boundaries. 3 D. All lighting shall be subject to the appropriate height restrictions. 4 E. Where a permit is required pursuant to MMC 17.76.070, the city may require the 5 property owner to obtain a survey of the property boundaries when: 6 (1) The fence or wall is adjacent to a public right-of-way; or 7 (2) It is not clear the proposed fence or wall is located entirely on the site. 9 17.76.020 Fences and walls — ((LGGation)) height. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 (( r--h—;;dp—'*Rk feRGes shall Ret be plaGed OR Gity Fights ef way —;;Ad— AA&Wn five feet ef ftepA .)) A. The maximum height of a fence, wall or combination of fence and wall shall not exceed four feet when located: (1) Within a horizontal distance of five feet from a property line that adjoins a public street not designated as a collector or minor arterial street pursuant to chapter 10.08 MMC; or (2) Within a distance of 30 feet extending from the property line set forth in MMC 17.76.020.A(1) and a horizontal distance of five feet from the side property line. B. The maximum height of a fence, wall or combination of fence and wall shall not exceed six feet in all other setback areas. C. Height shall be measured from the point of existing or finished grade, whichever is lower, at the exterior side of the structure to the highest point of the structure. D. A fence and wall shall be considered combined for the purpose of this chapter when the horizontal separation is five feet or less between the nearest points of the fence and wall, except if a property boundary is located between the fence and wall, the fence and wall shall not be considered combined. 17.76.030 Fences and walls — height exception. The placement of a auard rail on top of a retainina wall may exceed the maximum heiaht allowances by up to four feet provided that: A. The Building Official determines a guard rail is required pursuant to the building codes adopted in chapter 15.04 MMC; and B. The component solid portions of the guard rail are evenly distributed and constitute no more than 50 percent of the total surface area of the guard rail. 17.76.040 Limitations. A. The following shall be prohibited: (1) The use of barbed wire with a fence or wall: (2) Electric fences: and (3) Chain -link fences located within five feet of a property line that adjoins a public street designated as a collector or minor arterial street pursuant to chapter 10.08 MMC. B. No person may construct a berm upon which to build a fence, wall or combination of a fence and wall, unless the total height of the berm plus the fence or wall does not 3 of 5 DRAFT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 exceed the maximum height allowable for the fence or wall if the berm was not present. (('"�21)) 17.76.050 Fences and walls — Appearance. ((A. WheReveF a feRGe 9F wall *6 Genr*uGted se that beth sides aF8 Ret ideAtiGal OR )) The more completely detailed or finished side of a fence or wall shall face outward from the property on which the fence or wall is located, except joint projects may have the more finished side oriented as agreed to between the two property owners. Wffithim a distaRGe 9f IiRes to less; than theiF height, be PFGp9Fty equal er shall WheR walls e_XGeed fGUF feet On height, they be desigRed wide,WailliS should with FeiRfGFG*Rg Fed 20 dia.m.eters-, Ad net to ex fou feet on nente s )) ((17.76.040)) 17.76.060 Bulkheads (( )). The design and construction of a bulkhead shall be in compliance with the requirements of the building code and the city's shoreline management master program. 17.76.070 (( )) Permits. ... ... . , 4 of 5 DRAFT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 A building permit is required to be obtained from the city prior to construction or repair of a fence, wall or bulkhead, unless exempt pursuant to MMC 15.04.030. Section 3. Severability. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of this ordinance. Section 4. Effective Date. This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. BY THE CITY COUNCIL ON THIS DAY OF , 2008 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2008. Approved as to form: Wayne D. Tanaka, City Attorney Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk 5 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 MEDINA PLANNING COMMISSION RECOMMENDATION RECOMMENDATION OF THE MEDINA PLANNING COMMISSION AMENDING CHAPTER 17.76 OF THE MEDINA MUNICIPAL CODE RELATING TO FENCES AND WALLS WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A RCW, the City Council has adopted the City of Medina Comprehensive Plan, as amended by Ordinance 783, passed March 14, 2005; and WHEREAS, the city council adopted zoning regulations by Ordinance 16, on December 5, 1955, and last amended by Ordinance 831, adopted on August 11, 2008; and WHEREAS, the city council adopted chapter 17.76 of the Medina Municipal Code (MMC) regulating the height, location, appearance, construction, and permit requirements for fences, walls and bulkheads; and WHEREAS, on February 9, 2004, the city council adopted Ordinance 768 amending MMC 17.76.010 to measure the height of a fence from original grade at the lowest side; and WHEREAS, Land Use Policy LU-P1 provides that the city shall minimize changes to existing zoning and land use patterns except as to meet land use goals, such as maintaining Medina's high -quality residential setting and character, when deemed necessary by its citizens; and WHEREAS, the height of fences and walls has an affects on the aesthetics character of the community; and WHEREAS, the planning commission discussed the height of fences and walls at its July 22, August 26, and September 23, 2008, regularly scheduled meetings; and WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was transmitted to the Washington State Department of Community, Trade and Economic development on September 24, 2008, and expedited review was granted; and WHEREAS, after proper public notice was provided, the planning commission held a public hearing on October 28, 2008; and WHEREAS, the planning commission finds that the change to original grade for measuring height had an unintended consequence by causing the actual height of fences and walls to become unpredictable as existing grade and original grade usually are not the same; and WHEREAS, the planning commission finds that existing provisions in chapter 17.76 MMC are out-of-date and inconsistent with other provisions of the city's building and zoning codes; and 1 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 WHEREAS, the planning commission finds that the cost to homeowners to determine original grade for the building of a fence or wall is excessive and results in unnecessary delays due to the need for a soils expert to conduct an analysis of the soils; and WHEREAS, the planning commission's intent is to improve the consistency in the height of fences and walls and prevent visually imposing structures along neighbors property and the public right-of-way; and WHEREAS, at the conclusion of the planning commission's public hearing, the planning commission voted on the proposed code amendment; and WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of Nonsignificance for the proposed code amendment was issued on October 10, 2008. NOW THEREFORE BE IT ADVISED THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: Section 1. Amend Chapter 17.12 of the Medina Municipal Code to add the following definition: "Berm" means a man-made earthen or other type of mound erected to provide a visual interest, visual screening and/or decrease noise. Section 2. Amend chapter 17.76 MMC to read as follows: Chapter 17.76 FENCES, WALLS AND BULKHEADS Sections: 17.76.010 Fences and walls — ((kit)) General. 17.76.020 Fences and walls — ((LesatiGR)) Height. 17.76.030 Fences and walls — Height exception. 17.76.040 Limitations. ((1 7.7�-r 76.021 )) 17.76.050 Fences and walls — Appearance. (( •)) ((47.7-6. 040)) 17.76.060 Bulkheads(( PeGffigR and GORStRIGWR geReFall)). 17.76.070 (( )) Permits. 17.76.010 Fences and walls — ((Heigh )) General. (( fellew6: within five feet of a line desigRated A_A_l1eqr_,te_r-� pFepeFty 9R a stFeet not as a femt 30 feet eXteRdiRg away ftem said liRe, height PAst Pe-wraReedd fnal-IF feet pFeperty Shall r-eStFistiORS. ) 2 of 5 2 A. Fences and walls may be located in a setback area provided_thev do not exceed the 3 maximum heiaht requirements set forth in MMC 17.76.020 4 B. Fences and walls shall be located entirely within the property lines of the lot unless 5 both property owners agree the wall or fence may be placed on a common property 6 line. 7 C. The property owner has the responsibility to ensure that all fences and/ or walls are 8 placed within their property boundaries. 9 D. All lighting shall be subject to the appropriate height restrictions 10 E. Where a permit is required pursuant to MMC 17.76.070 the city may require the 11 property owner to obtain a survey of the property boundaries when: 12 (1) The fence or wall is adjacent to a public right-of-way; or 13 (2) It is not clear the proposed fence or wall is located entirely on the site 14 15 17.76.020 Fences and walls — ((LoGatmon)) height. 16 17 ((A. 18 19 walls shall beGenStFUGted entirely withii; thepMpeFty "Res ef the sate. 20 21 .)) 22 23 A. The maximum height of a fence, wall or combination of fence and wall shall not 24 exceed four feet when located: 25 (1) Within a horizontal distance of five feet from a property line that adjoins a public 26 street not designated as a collector or minor arterial street pursuant to chapter 27 10.08 MMC: or 28 (2) Within a distance of 30 feet extending from the property line set forth in MMC 29 17.76.020.A(1) and a horizontal distance of five feet from the side property line 30 B. The maximum height of a fence, wall or combination of fence and wall shall not 31 exceed six feet in all other setback areas. 32 C. Height shall be measured from the point of existing or finished grade whichever is 33 lower, at the exterior side of the structure to the highest point of the structure 34 D. A fence and wall shall be considered combined for the purpose of this chapter when 35 the horizontal separation is five feet or less between the nearest points of the fence 36 and wall, except if a property boundary is located between the fence and wall the 37 fence and wall shall not be considered combined. 38 39 17.76.030 Fences and walls — height exception. 40 41 The placement of a guard rail on top of a retaining wall may exceed the maximum height 42 allowances by up to four feet provided that: 43 A. The Building Official determines a guard rail is required pursuant to the building 44 codes adopted in chapter 15.04 MMC: and 45 B. The component solid portions of the guard rail are evenly distributed and constitute 46 no more than 50 percent of the total surface area of the guard rail 47 48 17.76.040 Limitations. 49 50 A. The following shall be prohibited: 51 (1) The use of barbed wire with a fence or wall: 3of5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 (2) Electric fences; and (3) Chain -link fences located within five feet of a property line that adioins a public street designated as a collector or minor arterial street pursuant to chapter 10.08 MMC. B. No person may construct a berm upon which to build a fence, wall or combination of a fence and wall, unless the total height of the berm plus the fence or wall does not exceed the maximum height allowable for the fence or wall if the berm was not present. ((�"�021)) 17.76.050 Fences and walls — Appearance. ((A. Whenevera fenn-e 9F wall *6 GenGtFUGted se that both sides are not identiGal on between the jeint )) The more completely detailed or finished side of a fence or wall shall face outward from the property on which the fence or wall is located, except joint projects may have the more finished side oriented as agreed to between the two property owners. by way of limitatIGR, the f49lIGWiRg- 13. VVheFe SUGh walls aFe maGORFY, they 6h9WId b9 ROt Ie6s thaR iRGheS When galls, eexr--�-A'edl fle-et i.m. height, they 6-heuld be eight designed With FeiRfGFGiRg wade, Feds feet OR )) ((17.76.040)) 17.76.060 Bulkheads (( )). The design and construction of a bulkhead shall be in compliance with the requirements of the building code and the city's shoreline management master program. 17.76.070 (( )) Permits. Mi TM ...W.0-01011 Id Mr. RIM 4 of 5 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 A building permit is required to be obtained from the city prior to construction or repair of a fence, wall or bulkhead, unless exempt pursuant to MMC 15.04.030. APPROVED BY THE PLANNING COMMISSION ON THIS DAY OF0�, 2008. Planning Com sion Chair Attest: Robert J. Grum ach Development Services Director 5 of 5 501 E'� aRGREEN POINT ROAD • P.O. BOX 144 ,,ZD1NA, WA 98039-0144 TELEPHONE 425-233-6400 • FAX 425-454-8490 • wluw.medina-wa. • • 4 Proposal: Code amendment to chapter 17.76 MMC relating to fences and walls Applicant/Owner: City of Medina Property Address: Municipal boundaries of the City of Medina Lead Agency: City of Medina . LEAD AGENCY: As the lead agency for this proposal, the City of Medina has determined that the proposal does not have a. probable significant adverse impact on the environment. An environmental impact statement (EIS) is not required under RCW 43.21 C.030 (2)(c). This decision was made after review of a completed environmental checklist and other information on file with the lead agency. This information is available to the public on request. This DNS is issued pursuant to WAC 197-11-340(1). There is no comment period for this DNS. QUESTIONS: Request for information and/ or written appeals may be directed to Medina City Hall, Attn: Development Services, 501 Evergreen Point Road, Medina, WA 98039. Responsible Official: Robert J. Grumbach, AICP Title: Director of Development Services Address: 501 Evergreen point Road Medina, WA 98039 Phone: (425) 233-6416 Signature: �� Date lca s cua ResponsiblPlOafficial CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.gov STAFF REPORT Fences and Walls Summary: Proposed code amendment to chapter 17.76 MMC relating to fences and walls Part 1 - Introduction: 1. REGULATORY REVIEW CRITERIA: a. GROWTH MANAGEMENT ACT (RCW 36.70A): The state legislature has found that it is in the public interest that citizens, communities, local governments, and the private sector cooperate and coordinate with one another in comprehensive land use planning. The Act sets forth thirteen planning goals including, but not limited to, encouraging development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner, promoting a variety of housing types and preserving existing housing stock, and protection of property rights from arbitrary and discriminatory actions. The City of Medina has adopted a comprehensive plan that implements the goals of the Growth Management Act. b. REVISED CODE OF WASHINGTON: RCW 36.70A.130(1)(d) requires any development regulation amendment to be consistent with and implement the comprehensive plan. • RCW 35A.63.100 provides the city council the authority to adopt and amend zoning code regulations provided at least one public hearing is held and notice is provided at least 10 days before the hearing. The public hearing may be held before the planning commission or the city council. C. CITY OF MEDINA REGULATIONS: MMC 14.04.150 allows any interested person to suggest amendments to the city's comprehensive plan or development regulations. All such suggestions are required to be forwarded to the planning commission on at least an annual basis. Staff Report: Fences & Walls 1 of 5 Part 2 — Public Participation: 1. NOTICES: • Notice for the planning commission public hearing was published in the Seattle Times newspaper on October 10, 2008, and posted at city hall on October 9 2008. Notice of the planning commission and council agendas are posted at city hall and published on the city's website. The planning commission held meetings on the subject at their regularly scheduled meetings on July 22, 2008, August 26, 2008 and September 23, 2008. The council discussed the subject at their regularly scheduled meeting on July 14, 2008. 2. PUBLIC COMMENTS RECEIVED (as of October 24, 2008): :.Who Srumnnar ° ofomnients None received 3. LOCAL AND STATE AGENCY COMMENTS (as of October 24, 2008): Who,Sunima of mrnents K171 None received Part 3 — Staff Analysis: The Medina Municipal Code regulates fences and walls pursuant to chapter 17.76 MMC. The municipal code grants exceptions to allow fences and walls in setback areas provided the fence and/ or wall does not exceed height standards. To measure the height of a fence/ wall, MMC 17.76.010 requires the measurement to be taken from the original grade at the lowest side. 2. The use of original grade to measure the height of a fence or wall can result in actual physical height of the structure to fluctuate greatly due to the varying conditions on where the original grade elevation may be located. For example, if the grade has been artificially raised above original grade then the maximum height above ground will be reduced. If the grade has been artificially lowered below original grade then the maximum height above ground will increase. 3. The public purpose for regulating the height of a fence is to protect aesthetics by limiting the visual impacts a fence or wall can impose on adjacent properties and the public rights -of -way. The city also recognized that fences and walls provide a degree of security and privacy for property owners by the regulations allowing taller fences along collector and arterial streets, which have higher traffic flows. 4. Because original grade is based on original soils conditions before the land was artificially disturbed, a soils expert is required to evaluate the soils beneath the fence or wall in order to ensure the proper science is employed to backup a decision that a Staff Report: Fences & Walls 2 of 5 fence or wall complies with height standards. This results in property owners experiencing a cumbersome and sometimes expensive process before they can receive permission from the city to build a fence. A change to measuring height based on the finished or existing grade would eliminate the need for a soils expert's evaluation to measure height. 5. The existing chapter on fences and walls contains out-of-date regulations, including some that date back to 1957. The chapter also contains regulations that conflict with more recently adopted regulations found elsewhere in the municipal code. A significant part of the proposed code amendment does not involve substantive changes, but rather they involve editing and formatting changes to make the regulations more user-friendly and to delete conflicting regulations. 6. Barbed wire and electric fence are generally not considered to be consistent with the character of residential neighborhoods. They are more commonly found in rural and agricultural areas where raising and growing of animals and agricultural occur. They are also commonly found in industrial areas to help secure facilities. They are not commonly found in most urban residential neighborhoods where they can pose a safety problem for children. The proposed code amendment includes prohibitions for barbed wire and electrical fences within the city. 7. The following table summarizes the proposed changes with comments: Maximum Height 6 ft within setbacks, Edited only Clarity Standard except 4 ft when located within 5 feet of local access streets and when located within 5 feet of the side property lines extending 30 feet back Measurement of Measured from the low Measured from the lower Provides more predictable fence Height point of original grade of finished or existing and wall heights and it is easier grade to use while protecting neighbors from a sudden raising of the finished grade Location Locate on own property Edited only Clarity unless a joint agreement is made Lighting/ Survey Lighting assembly is Edited only Clarity limited to height standards. The city can require a survey for a fence Staff Report: Fences & Walls 3 of 5 Wall/ fence None - referenced only Add new standard that Clarifies how to determine Combination they are combined when height when a fence is located horizontal separation is on top of a retaining wall or 5 feet or less and there when walls are built in a stair is no property line stepped manner between them Protective Guard None Allow exception to height The building code requires a Rail standard when a safety minimum 42 inch protective guard rail is required guard rail on top of retaining walls when there is a safety concern Electric fences/ None Add a prohibition To address safety concerns of Barbed wire these being in residential neighborhoods Chain linked fence Prohibited within 5 feet of Edited only Clarity collector and minor arterial streets Berms None Add a definition for berm Creates a disincentive towards and include the height of constructing a fortress looking a berm in the height of a earthen barrier with a fence on fence or wall to Fence Appearance The more finished side Edited only Clarity faces outward, except for joint agreements Wall Construction Contains provisions for Deleted Section Building codes address construction standards construction standards Bulkheads Refers to Shoreline No change None Management Master Program Building Permits Prescribed the criteria Deleted criteria and Conflicted with MMC 15.04.030, when a permit was cross referenced MMC which contains criteria for a required 15.04.030 fence permit 8. The proposed code amendment is consistent with the city's comprehensive plan. While the comprehensive plan does not specifically address fences and walls, Land Use Policy LU-P1 provides that minimum changes should be made to the zoning and land use patterns, except as to meet land use goals, such as maintaining Medina's high -quality residential setting and character, when deemed necessary by its citizens. The proposed code amendment would not alter the single-family residential land use pattern of the city and it supports the high -quality residential character of the city by providing property more visual consistency in the height of fences and walls. 9. An environmental checklist (SEPA) for a non -project action was prepared and a Determination of Nonsignificance was issued. Notice of the threshold determination was posted at city hall and published in the Seattle Times newspaper on October 10, 2008, as part of the notice for the public hearing. Staff Report: Fences & Walls 4 of 5 10. A Notice of Intent to Adopt was sent to the Washington State Department of Community, Trade and Economic development pursuant to RCW 36.70A.160 and expedited review was granted. This procedural requirement has been satisfied. Report prepared by: Robert J. Grumbach, AICP Director of Development Services Staff Report: Fences & Walls 5 of 5 ITEM CM-1 A CITY OF MEDINA Office of the City Manager November 6, 2008 TO: Mayor and Council FROM: Donna Hanson, City Manager RE: Update Staff has been extremely helpful in getting settled into City Hall and catching -up on the budget in process. I have not changed Mike Caldwell's proposed budget other than items he changed following the Council meeting on October 27th. Related to the budget are alternate levy calculations below, which Council did not have time to discuss on the 27th Option 1 is the option that Mike proposed in his budget and is included in your packet. Option 1 - 2008 Levy plus New Construction $ 2,191,253 (2008 Levy) 55,930 (New Construction) $ 2,247,183 2009 Budget Amount or 2.5% increase Option 2 - 2008 Levy plus 1 % plus New Construction $ 2,191,253 (2008 Levy) 21,912 (1% of $2,191,253) 55,930 (New Construction) $ 2,269,095 2008 Levy plus 1 % plus New Construction $77,842 increase or 3.5% Increase Option 3 - 2009 King County Formula $ 2,255,765 (2008 Levy Limit includes banked capacity) 22,558 (1 % of 2,255,765) 55,930 (New Construction) $ 2,334,253 2008 Levy Limit includes banked capacity plus 1 % limit and New Construction ITEM CM-1 B MEDINA POLICE DEPARTMENT MONTHLY SUMMARY OCTOBER, 2008 Police Chief Jeffrey Chen FELONY CRIMES Fraud (ID Theft) 2008-0003234 10/08/08 7700 block of Overlake Dr W Resident reports being identity theft victim. Victim learned via contact by a collection agency that person(s) unknown opened two mobile phone accounts in victim's name in an attempt to purchase phones. No monetary loss. Fraud (ID Theft) 2008-0003357 10/17/08 2000 block of 78`h Ave NE Victim reported they were notified by their bank that a subject attempted to deposit an unauthorized check from the victim's line of credit account into another person's bank account. No monetary loss. Medina Police are further investigating in conjuction with Bank officials. Stolen Vehicle 2008-0003398 10/21/08 2400 block of 78d' Ave NE Victim reported sometime between 9:45 pm on 10/20/08 and 6:15 am on 10/21/08 person(s) unknown stole his rental car from the front of his residence. The victim may have left the car keys inside his coat which was left in the unlocked vehicle. At 7:13 am on 10/21/08, On Star notified Seattle Police and the vehicle was recovered in Seattle. Fraud (ID Theft) 2008-0003406 10/22/08 800 block of 83rd Ave NE Victim reported sometime between 08/01/08 and 10/21/08, person(s) unknown changed their mailing address for their credit card account to an out of state address. Since there was no explanation of the address change, the victim received a new credit card and received it through the post office box address. The victim received the new card, but no statements as of October, because the statements were still being sent to the out of state address. The bank canceled the second account and there will be no monetary loss to the victim. The victim was instructed to notify the three credit reporting bureaus of the fraudulent activity. MISDEMEANOR CRIMES Assault-41h (Domestic) 2008-0003324 10/15/08 7600 block of NE 14`h Medina officer responded to a physical domestic violence call in progress. Upon arrival, the Medina Officer was able to determine a physical assault had occurred and then identified the primary aggressor. The aggressor was arrested and transported to Kirkland Jail. ITEM CM-1 B MISCELI.A`'EO J Death 2008-0003296 10/13/08 2200 block of Evergreen Point Rd Medina officer responded to a call for aid where an elderly male was short of breath. Aid personnel performed CPR, but the victim passed away from cardiac arrest. Police Chaplain arrived and assisted the family with their needs. ITEM CM-1 B HUNTS POINT MONTHLY SUMMARY OCTOBER, 2008 FELONY CRIMES No significant felony incidents occurred during the month of October. MISDEMEANOR CRIMES Assault-4t" (Domestic Violence) 2008-00003231 10/08/08 8000 block of NE 28th St Medina officer responded to a disturbance between two subjects. Medina officer observed minor injuries and arranged for the victim to be transported to the local hospital for evaluation. The aggressor was arrested and transported to Kirkland Jail. MISCELLANEOUS ITEM CM-113 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Felony Crimes October YTD YTD Year End 2008 2008 2007 2007 Assault, Aggravated 0 0 0 0 Robbery 0 0 1 1 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 10 8 8 Drug Violations 0 6 7 7 Fraud (ID Theft) 3 15 8 11 Vehicle Prowl 0 7 12 13 Theft (over $250) 0 1 9 13 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 1 9 3 4 Poss Stolen Property 0 0 5 5 Other 0 0 1 1 TOTAL 4 48 54 63 Misdeameanor October YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 2 1 1 Malicious Mischief 0 4 7 7 Vehicle Prowl 0 12 25 25 Theft (Under $250) 0 5 10 12 Assault, Domestic Violence 1 4 2 3 Minor in Possession 0 5 19 21 Drug Violations 0 13 18 24 Poss Stolen Property 0 0 3 3 Total 1 45 85 93 Page 1 ITEM CM-113 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt; 0 4 1 0 1 1 2 0 1 0 10 Drug Violations 3 1 0 0 2 0 0 0 0 0 6 Fraud (ID Theft) 0 6 0 1 0 2 0 1 2 3 15 Vehicle Prowl 0 2 0 0 1 1 2 0 1 0 7 Theft (over $250) 0 0 0 0 0 1 0 0 0 0 1 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 2 0 2 1 0 0 0 1 2 1 9 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 0 0 0 0 TOTAL 5 13 3 2 4 5 4 2 6 4 0 0 48 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 1 0 0 1 0 0 0 0 2 Malicious Mischief 0 0 1 1 0 2 0 0 0 0 4 Vehicle Prowl 1 3 0 2 3 0 0 3 0 0 12 Theft (Under $250) 0 2 0 1 1 0 0 1 0 0 5 Assault,Domestic Vio 0 0 0 0 2 1 0 0 0 1 4 Minor in Possession 1 0 0 1 0 1 1 1 0 0 5 Drug Violations 0 1 2 3 2 1 2 2 0 0 13 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 0 Total 2 6 4 8 8 6 3 7 0 1 0 0 45 Page 2 ITEM CMA B MEDINA POLICE DEPARTMENT If Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Traffic October YTD YTD Year End ACCIDENTS 2008 2008 2007 2007 Injury 0 0 2 2 Non -Injury 0 13 11 11 TOTAL 0 13 13 13 Traffic October YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 7 58 53 68 *Other 5 118 145 179 Total 12 176 198 247 Traffic October YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 3 45 75 87 Parking 12 79 81 92 **Other 26 306 329 398 Total 41 430 485 577 October YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 73 916 992 1225 October YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 27 325 371 427 False Alarms 34 238 267 313 Assists 43 466 531 629 Suspicious Circumstances 16 144 150 172 Property-Found/Lost 2 11 23 25 Animal Complaints 4 37 38 43 Missing Person 0 2 0 1 Warrant Arrests 5 73 95 114 ***Other 1 10 19 22 Total 132 1306 1494 1746 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM CMA B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 0 0 0 Non -Injury 2 4 1 0 0 2 2 0 2 0 13 TOTAL 2 -4 1 0 0 2 2 0 2 0 0 0 13 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 11 8 8 6 5 2 8 2 1 7 58 Other 23 13 20 13 16 9 6 3 10 5 118 Total 34 21 28 19 21 11 ' 14 5 11 12 0 0 176 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 12 5 1 12 5 0 1 2 4 3 45 Parking 7 12 1 10 12 5 7 7 6 12 79 Other 57 44 28 43 38 26 24 8 12 26 306 Total 76 61 30 65 55 31 32 17 22 41 0 0 430 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 114 117 97 122 99 83 89 52 70 73 916 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 30 52 42 33 23 13 33 49 23 27 325 False Alarms 16 11 24 16 26 32 32 23 24 34 238 Assists 46 41 37 33 47 57 54 55 53 43 466 Suspicious Circumstance 7 20 21 14 12 8 15 13 18 16 144 Property-Found/Lost 2 0 0 0 0 3 2 2 0 2 11 Animal Complaints 3 3 3 5 1 7 4 3 4 4 37 Missing Person 1 0 0 1 0 0 0 0 0 0 2 Warrant Arrests 8 11 9 7 7 6 11 2 7 5 73 Other 0 2 0 2 2 1 1 1 0 1 10 Total 113 140 136 111 118 127 152 148 129 132 0 0 1306 Page 4 ITEM CM-1 B Town of Hunts oint MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2008 Felony Crimes October YTD YTD Year End 2008 2008 2007 2007 Burglary 0 0 0 0 Forgery (Identity Theft) 0 1 0 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 2 1 1 Possession Stolen Prop 0 0 2 2 Drug Violation 0 0 1 1 Auto/Boat Theft 0 0 1 2 TOTAL 0 3 5 7 Misdeameanor October YTD YTD Year End Crimes 2008 2008 2007 2007` Assault, Simple 0 0 1 1 Malicious Mischief 0 0 1 1 Vehicle Prowl 0 0 1 1 Theft (Under $250) 0 0 0 0 Possession Stolen Prop 0 1 1 1 Domestic Violence 1 2 1 1 Minor in Possession 0 0 1 1 Drug Violations 0 2 14 15 Total 1 5 20 21 Page 5 ITEM CM-1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Town Of Yearly Activity Report Hunts Point Town of Hunts Point 2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 0 0 0 0 Forgery (Identity) 0 0 1 0 0 0 0 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 1 0 0 0 1 0 0 2 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0 0 Drug Violation 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 0 0 0 0 TOTAL 0 0 1 1 0 0 0 1 0 0 0 0 3 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 1 0 0 0 0 0 0 1 Domestic Violence 0 0 0 0 0 0 1 0 0 1 2 Minor in Possession 0 0 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 0 0 2 0 0 0 0 0 2 Total 0 0 0 1 2 0 1 0 0 1 0 0 5 Page 6 ITEM CM-1 B MEDINA POLICE DEPARTMENT Town 0 Jeffrey Chen, Chief of Police Monthly Activity Report i.fnts Point Hunts Point � 2008 Traffic October CITATIONS 2008 Driving Under Influence 1 Accidents 1 *Other 5 Total 7 YTD YTD Year End 2008 2007 2007 12 15 16 2 1 2 51 51 58 65 67 76 Traffic October YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 0 0 3 3 Parking 0 3 11 12 **Other 28 215 274 310 Total 28 218 288 325 October YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 15 148 198 240 October YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 0 31 28 31 False Alarms 8 72 62 77 Assists 6 46 49 63 Suspicious Circumstances 4 24 32 39 Property-Lost/Found 0 2 2 2 Animal Complaints 0 5 6 6 Warrant Arrests 0 10 13 16 ***Other 0 2 4 4 Total 18 192 196 238 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute;Trespass Page 7 ITEM CM-1 B Town of Hunts Point Traffic Citations Driving Under Influence Accidents Other Total Traffic Infractions Speeding Parking Other Total Warnings Total Calls for Service House Watch False Alarms Assists Suspicious Circumstances Property-Lost/Found Animal Complaints Warrant Arrests Other Total MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT HUNTS POINT 2008 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 1 0 4 0 2 1 2 1 0 1 12 0 0 0 1 0 0 0 0 0 1 2 4 4 5 6 5 6 8 4 4 5 51 5 4 9 7 7 7 10 5 4 7 0 0 65 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 0 0 0 0 0 0 0 0 0 0 0 1 0 0 1 0 1 0 0 0 0 3 14 10 12 51 37 16 15 9 23 28 215 15 10 12 52 37 17 15 9 23 28 0 0 218 Jan Feb Mar Apr May Jun Jul 'Aug Sep Oct Nov Dec Total 5 20 6 28 32 7 19 7 9 15 148 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 1 2 5 3 2 1 6 8 3 0 31 8 4 3 8 7 10 9 11 4 8 72 2 5 4 2 4 5 9 6 3 6 46 3 1 5 3 0 2 2 2 2 4 24 0 0 0 0 2 0 0 0 0 0 2 1 0 0 1 1 1 0 0 1 0 5 0 1 0 7 0 2 0 0 0 0 10 1 0 1 0 0 0 0 0 0 0 2 16 13 18 24 16 21 26 27 13 18 0 0 192 *15HOV *9HOV Page 8 October 30, 2008 Chief Jeffrey Chen Medina Police Department City of Medina P.O. Box 144 Medina, WA 98039 Dear Chief Chen: l am writing to you on behalf of the people of St. Thomas Episcopal Church to thank you for the outstanding cooperation the Medina Police Department offered to us yesterday on the occasion of Mr. James Magee's funeral. We had nearly 400 people in attendance, and this created a greater than usual need for parking. The officers were very helpful to us in managing the increased traffic flow around the church and, in graciously providing overflow parking for us on NE 12th Please thank the members of your department for the excellent support they provided yesterday and for all that they do to assist us throughout the year. We are grateful for your cooperation and assistance. Sincerely yours, Rev. Dr. Jane F. Maynard Priest -in -Charge (Interim) St. Thomas Episcopal Church NE I r Strccr and 84`h Avenue N$, P.O. &)x 124, :viedina, Washingron 98039.0124 Tel 425-454.9541 Fax 425.455-1049 Av w.strhomasrnedina.org Z-d G-IF0TSS*1SZb ya-jnyo sewoyl 4S diZ TO Bo oc -4oi ITEM CM-1 C CITY OF MEDINA r Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wagov MEMORANDUM DATE: November 10, 2008 M. Mayor and City Council FROM: Robert J. Grumbach, AICP, Director of Development Services RE: Monthly Development Services Department Report Planning Commission Meeting Recap. OCTOBER 22: At this special meeting, the planning commission continued its discussions on building height measured on sloping lots and the evaluation of zoning and permitting regulations study. The topic of pitched roof incentives was also discussed. The building height measured on sloping lots and the pitch roof incentives were continued to the next meeting. OCTOBER 28: The planning commission held a public hearing on one Level 2 Construction Mitigation Plan for the Petrisor CMP. The site is located at 3207 Evergreen Point Road. The CMP included construction activity for several proposed projects on the site (including the construction of a new concrete retaining wall) and it covered several past code violations where construction occurred without permits. There was public testimony presented on the proposal. After extensive deliberation, the CMP was approved subject to conditions. A public hearing was held for a proposed code amendment relating to fences and walls amending chapter 17.76 MMC. No public testimony was offered on the proposal. After discussions, the planning commission voted to forward a recommendation to the city council. The planning commission continued their discussions on the building height measured on sloping lots and the pitched roof incentives. They completed work on two memorandums outlining the work performed so far and requesting direction from the council on how they should proceed with these items. The memorandums are anticipated to be presented at the December 2008 council meeting. • Hearing Examiner Decisions: None 0 Land Use Administrative Decisions: None ITEM CM-1 C Land Use Decisions Year to Date: Type of Decision 2008 YTD Variances/ Minor Deviations 9 SEPA 5 Conditional Uses/ Special Uses 4 Shoreline Substantial Developments 3 Lot Line Adjustments 3 Short Subdivisions 1 Site Plan Reviews 1 Wireless Facilities 0 Land Use Applications Received in October: Case Number Description of Permit Location AV-1184 Minor Deviation for bay 8444 Midland windows to match setbacks Building Permits Issued in March: See Attached Other Items of Interest: Green Store Noise: Neighbors have expressed dissatisfaction with the level of noise generated at night from the Medina Grocery Store. It is believed that the primary source of this noise is from the compressors and mechanical equipment located atop of the building. Prior to the building official issuing the certificate of occupancy, a noise evaluation was performed and it showed noise levels at 46 db(A) during the day and 43 db(A) at night. These noise levels comply with the city's requirements in chapter 8.06 MMC. In order to address the neighbors' concerns regarding noise, staff explored the possibility of reducing the noise levels further. Preliminary research indicated that employing additional noise reduction measures have a cost estimate between $5,000 and $10,000. The range of cost estimates are based on evaluating, designing and installing noise barriers. However, there is also a likely need for a height variance, which is not included in the cost estimates. Since the evidence shows that Medina Grocery Store is in compliance with the city's noise regulations, the cost of employing additional noise reduction measures will likely have to be carried by the city. The city attorney confirmed that this can be allowed without violating state law. It should be noted that these expenditures are not currently included in the budget. Staff is requesting council direction as to whether we should proceed with developing noise reduction measures for the Medina Grocery Store and working with Ms. Lee to install them. 2 ITEM CM-1 C Permit Report September, 2008 2008 2007 Current Current 2,008 2,007 Month Month I YTD YTD Difference Construction Value New Construction 1,770,000 5,017,000 15,753,010 41,245,785 ($25,492,775) Permit Renewals 10,000 0 117,165 4,476,242 ($4,359,077) Addition / Alteration 28,381,750 109,000 32,948,064 4,427,734 $28,520,330 Accessory Structure 0 232,016 2,337,600 3,177,126 ($839,526) Repair/Replace 13,162 26,000 1,538,348 427,434 $1,110,914 Fence/Wall 48,000 3,768 1,320,026 411,669 $908,357 Mechanical 24,000 357,410 1,545,000 997,910 $547,090 Fire Sprinkler 0 5,500 274,420 260,011 $14,409 Wireless Comm Facility 0 0 75,000 0 $75,000 Commercial Tenant Impr 40,0001 01 0 0 $0 TOTAL VALUE 30,286,912 5,750,694 55,908,633 55,423,9111 484,722 Permits Issued New Construction 1 3 10 18 (8) Permit Renewals 1 0 7 10 (3) Addition / Alteration 5 2 34 26 8 Accessory Structure 0 2 16 30 (14) Fence/Wall 4 3 25 22 3 Demolition 1 5 10 21 (11) Grading/Drainage 2 3 22 26 (4) Tree Mitigation 0 6 10 24 (14) Mechanical 5 9 59 85 (26) Fire Sprinkler 0 1 23 21 2 Reroof 3 1 17 17 0 Repair / Replace 1 2 13 11 2 Right -of -Way Use 6 4 76 89 (13) Construction Mitigation 3 3 16 33 (17) Wireless Comm Facility 0 0 1 0 1 Commercial Tenant Impr 1 0 1 0 1 TOTAL PERMITS 1 33 1 44 339 433 94) Inspections Building 118 72 907 974 (67) Construction Mitigation 3 4 41 34 7 Grading/Drainage 50 26 421 227 194 Tree Mitigation 11 11 101 45 56 Right -of -Way 1 6 132 76 56 TOTAL INSPECTIONS 183 119 1,602 1 1,356 1 246 ITEM CM-1 D PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: November 3, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works RE: October 2008 Public Works Activity Report The Public Works Crew is focusing on maintenance of City streets, and storm drains. During October, streets were swept, catch basins were suctioned out, two drain lines were flushed and TV inspected to determine if there were obstructions or damage. The culvert crossing under NE 32"d Street in the 7900 block was inspected by TV camera and found to have separated pipe joints and in need of replacement. The culvert replacement will be included in the 2009 Evergreen Point Road (SR 520 to Fairweather Lane) project bid advertisement as a separate schedule and be funded by the Street Fund. 2. The Public Works Crew installed new underground electrical conduit across the north side of Medina Park for tree lighting and a new irrigation water line. The new power feed will allow for seasonal tree lights at the maple garden and the irrigation line will provide water to the new oak tree. 3. The Medina Park ponds outlet channel was cleaned in preparation for seasonal rains and the trash rack north of NE 8th Street was cleared of vegetation and debris. The south pond outlet weir was lowered twice during October to drain down one foot of water as a flood control measure to allow for storage of rainfall runoff from storm events. The redesign of the outlet weir is currently included in the 2009 Capital Improvement Projects to provide a better method of allowing for drain down between storm events. 4. The Public Safety Automatic License Plate Recognition (ALPR) Camera CIP Project specifications were completed and advertised for bids. The first phase of this project includes the placement of cameras at NE 8th and 84th Ave NE, and at NE 24th and 84th Ave NE to monitor vehicles entering Medina, equipping of one patrol vehicle with a roving camera, and monitoring equipment. Only one bid was received for $ 359,006.76 which exceeded the available project fund balance of $ 328,000. It was recommended by the Interim City Manager that the project be readvertised. 5. 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