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11-10-2008 - Supplemental Materials (2)
2005 1 2006 2007 2008 Budget 2008 Pric"88ti 1, . M Be 2009 2009 _ Actual Actual Actual Projected $ % _ DESCRIPTION Year End Change GENERAL FUND $ 2,648,364 5,353,737 _ 4,811,141 351,283 $ 2,839,677 5,259,143 5,156,629 700,000 $ _ 2,839,677 5,498,919 4,623,532 700,000 $ 3,01$;964 ' U37,161, $,106,588; 61 OW S 175,387 1 (21,974)1 _ - (50,041) 90,000) I 6.18% -0.42% #DN/O! -0.97% -12:86% BEGINNING FUND BALANCE � $ 2,018,490�i $ 2,473,487 REVENUES 5,007,633 4,941,492 ! OPERATING TRANSFERS -IN - EXPENDITURES 4,153,636 4,212,208 1 OPERATING TRANSFERS -OUT 399,000 554� ENDING FUND BALANCE $ 2,473,487 S 2,648,364 S S ! 2,839,677 101,622 80,000 109,942 $ $ 2,242,I91 71,680 12,285 - 79,480 $ S _ 3,015,064 71,680 12,285 - _ 76,758 $ $ 2,531i45° 7,201 - - $ 293,454 i (12,285)1 (79,480)' 13.09% EQUIPMENT FUND BEGINNING FUND BALANCE $ 41,493 S 67,544 REVENUES 2,228 -100.00% OPERATING TRANSFERS -IN 77,000 j 77,000 #DN/O! EXPENDITURES OPERATING TRANSFERS -OUT 53,177 _ 2 100 00% ENDING FUND BADME I S 67,544 $ 101,622 1 S I $ T 71,680 297,897 71,359 271,283 41Q000 - $ $ 4,485 230,539 149000 200000 511,036' $ S -- 7,207 230,539 65,840 200,000 403,274 - $ 7,1-07„. $ 2,722 ''; 93,105 $ (137,434), 141,000 -- (8,000)1 280,000 80,000 497,949, (13,187) 60.69% I STREET FUND BEGINNING FUND BALANCE S 191,423 i $ 223,730 -59.61% ----- - - ---- ---- REVENUES 63,126, - I116,704 -5.37% OPERATING TRANSFERS -IN 322,000 258,907 L 40.00% EXPENDITURES 352,819 301,444 -2.58% OPERATING TRANSFERS -OUT 1 - #DIV/O! ENDING FUND BALANCE S 223,730 S 297,897 !, $ S r " 230,539 1,776,380 $ $ 68503 1,776,390 - 500�000 S S 93,105 1,776,380 - 500,000 - $r 16,256 2,276,30 ` $ ! $ _ (52,247)! 500,000 - (500,000)1 - -76.27% RESERVE FUND I', BEGINNING FUND BALANCE S 1,776,380 $ 1,776,380 28.15% REVENUES - - #DNro! _ OPERATING TRANSFERS -IN T -100.00% EXPENDITURES - #DN/O! OPERATING TRANSFERS -OUT ! I #DN/0! ENDING FUND BALANCE $ 1,776,380 I $ 1,776,380 $ $ j 1,776,380 134,400 - -� 51,078 $ $ 2,276380 83,322 35,000 114000 $ S 2,276,380 83,322 38,928 106,070 $ 2,276,380 16180- 15,000 $ $ - (67,142), (20,000) - (114,000)j - 0.00% TREE FUND BEGINNING FUND BALANCE $ 69,592 I S 121,406 -80.58% REVENUES 54,353 i 15,415 -57.14% OPERATING TRANSFERS -IN #DN/O! EXPENDITURES 2,539 2,421 -100.00% OPERATING TRANSFERS -OUT #DN/O! ENDING FUND BALANCE S 121,406 $ j $ 134,400 1 $ 65,911 $ - 218,500 284,410I� - 83,322 $. $ 4,322 ` $ S 16,180 - S 31,18€i - = $ $ 26,858 - _ - - 621.43% i PARK PROPERTY DEBT FUND BEGINNING FUND BALANCE IS 102,298 #DN/O! REVENUES i - #DN/O! _ OPERATING TRANSFERS-IN-F- #DN/O! EXPENDITURES 36,3871 #DIV/O! OPERATING TRANSFERS -OUT 1 - #DIV/O! ENDING FUND BALANCE j $ 65,911 TS 1 S - - $ 1,422 007 $ 873,690 499,637 '';~ - 1,796,060 761,10- - -1,230,230 $ $ - $ 1,327938 S 82500 11908;000 1,327,938 479,640 - 416,660 $ - $ 1,390,�78 ' S 450R 330MO '- 2,165,516' - 63,040 (375,000); 330,000 257,516 - #DIV/O! -- CAPITAL PROJECTS FUND BEGINNING FUND BALANCE REVENUES i $ 739 600 + _ 880,306 4.75% -45.45% OPERATING TRANSFERS -IN - ! #DN/O! EXPENDITURES _ 197,899 13.50% OPERATING TRANSFERS -OUT #DN/O! ENDING FUND BALANCE TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE REVENUES OPERATING TRANSFERS -IN EXPENDITURES__ ---- OPERATING TRANSFERS -OUT NON -EXPENDITURES $ $ _ 1,422,007 S 4,939 276 i $ 6,007,646 399,000 4,796,457 !I 399,000� 1,796,060 ! S 6,150,465 $_ 5,947,301 554,407 ` 5,343,042 ii _ 554,407 '', 1,327,938 6,754,724 6,187,204 351,283 6,612,391 351,283 $ $ 244,938 S 6,3M37 $ f6280,428 700,000 7,769,145 "- 700,01M 1,390,978 6,329,537 'S 6,095,612 700,000 _ 5,626,234 700,000 5,462 S 6,79$,915 I S $,843,169' 610, 7,169,"3: 610po -' (239,476)1-97.77% 469,378 7.42% (437,259)' -6.96% (90,000),-12.86% 808 !, 0.01% (90,000)-12.86% - #DN/O! _OTHER ENDING FUND BALANCE S 6,150,465 S 6,754,724 S 6,329,537 $ 4,840,820 S 6,798,915 $ 4.87233 ! S 31,311 0.65% N �F--l �10 O'O O O O �� O� O t` NN IO1 CI O N;5v) "DIo00 OI IOiN MIO,I N ....I'IT NI VAIN - OMOCptryM r+ I OI oo i0', CCOOp�y Opo C rO O!.. rRCr — pp M pper��bp p pQp N N1 N__ InI C 1 0 N�C O C O (5 OI O i O.O �I v�i oho en bN 5 "IC) ',oc I-IR P t�IN v)IO'O N v) CN O iO, ' O'� ' ( �! Cw.I a st'i nt ICI r col Nl. vj v) ^HIV NI-^�' N 1a11', O. OI. Nj { 7 M� �.en N ���" IN','_•,"I ryj, V11 6Qpg0tn ���yCSy�f�4 C�Citl �C. dQ r t"'Y rW"A Vim. 40 M t� O M. 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N o0 �c 00 d' III Mi MI ' O : I NI °0 M l- CD 1 7 V v1 ) v�i , I ,4O � � .'! 7 I O\ G� ,NIA, N N N M!7', T N (V C I I , �oq 64 yl i wz Ip I '�' Imo, iml' E'I I I'n,>II: Iwl �z VI A I a I C� IQ Iz Imo' l� w ai� �I._Il IHI :UD' Ul,ri .�I �� I ¢F w WI xl CA F,I ivwi o: c F o <Qn �W WI �, W ti �dl �, ti $' S A, o ol w U E- A I of I o �n� o:o 0 o'Iolol I l N M:fib 1 Gvj IM17�� cC of o ol, O'jo olo'o o'I M M �i M M J 1 m ',!Z ,� _ vi �n 0 O v� i �n �n �n 'i �n v', -� O':O O O;O 1 O': IOj O O'. i O'10 O�OO O'. O I OIO O',O�, O'O I CD,C)i O OI, OO O O'O 0:. 0; (O O O 0,010'O O' O'O pp'O10I: ICE : 5!O O O, 0.O Cl n CITY OF MEDINA FY 2009 OPERATING BUDGET 1W FINANCE FUND: 001 DEPARTMENT: 514 GENERAL OBJECTIVES: To maintain all related accounting and financial reports for the City of Medina as mandated by, and in compliance with, the Washington State Auditor's Office. Provide additional services of Risk Management for the City. FY2009 PROGRAM OBJECTIVES: 1) Move forward with the implantation of the new windows based accounting software package for the City of Medina. 2) Continue to maintain the timeliness and accurateness of all financial reports including the Annual Report, Taxes, Financial Statements, Payroll, as required by local, state, and federal law. Position Summary Recap: FY 2008 FY2009 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel. - FINANCE OFFICER 1 0 0 1 0 0 0 0 TOTALS 1 0 0 1 0 0 0 0 FY2009 HIGHLIGHTS: Item 4300: Provides for attendance at the annual WMTA, WFOA and APTUSC Conferences, as well as miscellaneous area -wide meetings. Item 4600: Provides for annual premiums paid into the risk pool to cover the City's liability and property insurance. Item 4900: Provides for memberships, dues, accounting subscription, and unforeseen accounting items as needed. Item 4910: Provides for bank fees and credit card charges, as well as some modest plan fees. Item 5100: Provides for all mandated costs related to the Washington State Auditor's Office annual audit of the prior year Financial Statements. 0 0 �a 00 o0 0000�0 ooloaoo 0� ooI Io o loo oo o'Ia viv room-000 oo • I ! 1 O O �Ln tn' en'Ij c C N N O O O e» III !'I 69 Ci O�W) OlIO CAII l l0 O O OI �Vl O N d � 00 ao j 00 00 ooi O 00 O 00 i t C' O� OIN�,OOi�IN CT M 00 \O 7 N v1 to li tf1 GJ W �O �O , �O � �• G1 I N N � O NI O '51 a> 601 en in '. 1 O a=+ O C. I C O M 69 I 6R N N H1 M t l\I l ^ l �i h 00 y VI NII 00 O I I I i C ! I I N I I � cz I III FBI III W y * 'p. U '�'•_ z' G FL o LU O �' I a I Izl W x' LZL7 13 �,' Imo' U a Irwcn IU �I� C71 lid �3ai z� iZ; vil I* I NIA! � W I�"I eoU �A ¢I �� �I �I^' o v A A��i�l 3 °��;a x. a a, a w' W � a cwi� F �I� O O'�iUl w; i a U U. �- �Fa-u°!Ea- <Iv�,l0 OIE=I� a IU F cLl �lal�ll : A'.E - a l0l �0, V1 V1 V1; N V1 h : V1 V'1 O� �U (. -r--- of - o.0OOo —+--I- —10l' j OIO O Oi,O j iO C' 0 5:. Op 1p O, •H CD co 0 N 0 0 0 OBI Z' Ir'O ivil0 jN i7 N,e U N N N i j U 69 �6Q9'QQ 44 C IIO i9 I I o � jlW tMi IM I ICI p� O � S NO N I -I AIM O: 3 NMI 69 64 to cq 00 � O h N 00 D OI OBI N r- 7 o: uI N b9' 64 M 00 I M 00 of � N ¢ I I j6R' I I 69 I i j zl 4 I', li 1 [zc] I n, I III I I I A � lLTJ=', Ca! Oi UII -.l Imo, Ili I I E- r a IoIO, C) I O OI im co a O CV CITY OF MEDINA FY 2009 OPERATING BUDGET CENTRAL SERVICES FUND: 001 DEPARTMENT: 518 GENERAL OBJECTIVES Staff in the City Clerk's Office provide a variety of services that support the city council, planning commission, park board, hearing examiner, city departments, and residents of Medina. Some of these services include: providing public noticing of public hearings, meetings, development permits, and other matters; coordinating production of agenda materials for public meetings and hearings; producing meeting minutes; ensuring timely codification of newly adopted ordinances; and timely publication of notices, hearings, and summaries of ordinances and resolutions. Staff is also responsible for answering and responding to inquiries received by phone and for assisting a variety of visitors at city hall. Other functions staff perform in the City Clerk's Office includes: managing and responding to requests for public records; establishing and maintaining accurate and effective filing systems for paper and electronic records; and managing and preserving official and historical city documents and records. The City Clerk's Office also serves as liaison to King County concerning elections and voter registration, helps recruit members to serve on city boards and commissions, provides animal licensing, notary and passport services, and makes information available to the public through multiple mediums, including city publications, mailings, notices, and the city's website. Additionally, staff provide back up support to the development services department by accepting and issuing a variety of development permits, accepting permit revisions and correspondence, and processing pass -through billing tasks. New to the central services department in 2009 will be administration of the city's human resources functions. Functions include maintenance of personnel records, employee benefits administration, management of workers compensation and unemployment claims, implementation of an employee wellness program, and coordination of employee training. FY 2008 PROGRAM OBJECTIVES To continue to provide a high level of service to the city council, advisory boards and commissions, city, county and state agencies, and the public; to continue participation in applicable professional organizations; to provide training to ensure knowledge of current policies and practices and for the purposes of cross -training and succession planning; to continue to protect and preserve the city's records and documents through appropriate retention methods and practices; to continue to enhance the volume and variety of records available to the public through the city's website; and to provide employees with responsive and compliant human resources services. Page 1 of 2 [ o HIGHLIGHTS Item 1200: Provides for overtime for administrative assistant to attend public meetings scheduled after city's regular business hours and to compensate information systems coordinator in the event of calls for service outside regular work hours. Item 3100: Provides for office and operating supplies for City Hall, including desk furniture for central services staff, service fees for copy machine, and bottled -water service. Item 4100: Provides for professional services, including publication of code updates and secure records destruction. Item 4300: Provides for training, travel and subsistence for central services staff to attend relevant professional institutes, conferences, and miscellaneous area -wide meetings. Item 4500: Provides for rental fees for off -site storage and Public Works trailer. Item 4800: Provides for repair costs for HVAC system, cleaning and maintenance for City Hall building, maintenance supplies, and service contract fees. Item 4910:Provides for annual service fee to the AWC Workers' Compensation Retrospective Program, personnel training for human resources related issues, implementation of an employee wellness program and general supplies. Item 4920: Provides for professional association membership dues and city subscriptions. Item 4930: Provides for costs to produce and mail monthly and quarterly newsletter, and other mailings as needed. Page 2 of 2 ( I, MIO O cO O,p a`I 17 7 [� O i0 OO G1 h O �I O O o at O ml� O h M OI,� ool� V1I O M OI Mi I�I ��I�000 .DIOIp�iiO 01010 O in C,.. NIO C,j p OI p ! V I QI •i-i � �� Q I�i C1 IQI NIA N �O 0 �n i 16 I�p O gyp; •. O. C\'.. O,. G�i 00: CD o0 j O.OII O N O.O O10! NI p., OI O O C I III IpI �I� M' I.Millmij Nivl�l v'. hiI ' NCI ' O I QII ' Di � ! OIfiN I 69 69: ' i I I m ' 8 69i 69 69 I I I 00 en'.� 69r I 64'69 i I I I I I ' ! QQ QQi GQ�QQI en G V� V Y"1 Yl. .ter n SPQ �I 04 p; p pl I�nO �I 10 O� 'C f 4 I a0 O DD Im I cl ! O O ! Op �. 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I l3 O CITY OF MEDINA 9 FY 2009 OPERATING BUDGET INFORMATION TECHNOLOGY FUND: 001 DEPARTMENT: 518 GENERAL OBJECTIVES: Provide quality, cost effective technology tools/systems, that enhance delivery of services and operational efficiency of end users. Procure, maintain and support primary computer applications for all departments and related database systems. Work closely with many vendors to assure good vendor/client relationships. Manage software support contracts with vendors. Manage City's Web site. FY 2009 PROGRAM OBJECTIVES: (1) Monitor and administer local area network and communications systems to ensure consistency and reliability; (2) I.S. Coordinator attendance of regional training for continuing education on current technologies and industry best practices; (3) Continue ongoing efforts to build out city's electronic records repository; (4) Oversee design and implementation of Web site enhancements; (5) Continue efforts to reduce monthly Internet and phone charges; FY 2009 HIGHLIGHTS: Item 3100: Provides for: • Improvements to data redundancy systems. • New digital recording software for uploading audio files to city Web site. • Improvements to teleconferencing hardware solution. • Procurement of a fax module for network copier/printer. Current stand alone fax machine will be removed from service. Item 4150: Provides for: • Design work and enhancements to city Web site. • Comprehensive email defense system with message archiving and continuity service. iq' r r yp 0. �Ni0�.0 NI WC C d u C W ; lzr \O r- �p l� i vi C,4 N N a\ N Qj L gY, c, v�yy, w�rrpp, 6 h CSC r r ptA- N � CC O�IiM nl I �• R: r: i vi lam' I H h N 691 64 OI r,,IQ �; I i I vi O v1 vi b'N tIO I INFO 00i V o0 u N ICI I � r cn OI! ia3 'Z �I„I�i U o cl I F f Q O W dl 3 G R � �' �I 'p .jl a Ul z rCCr�� irTl��l� <i'i.a I OW 'I !�I na,,,s •a.[Q.•'! a;•�'IF¢-'I iEQ.., I I I loj� o� I 'oll I i m L 1 kl) �n 11 0O0 I U ono o �o is' O CITY OF MEDINA FY 2009 OPERATING BUDGET POLICE FUND: 001 DEPARTMENT: 521 GENERAL OBJECTIVES: To protect life and property, maintain order, enforce the laws of the State of Washington without prejudice, and work cooperatively with the public to provide a safe community to all. Provide a full suite of public safety services to Medina and the contract Town of Hunts Point including, but not limited to; proactive and reactive police patrols, in-depth case investigations, School Resource Officer, issuance of concealed weapons permits, fingerprinting for employment, professional licensing or governmental requirements, City code enforcement, animal control and house watch. FY 2009 PROGRAM OBJECTIVES: (1) Improve Police dispatching services through membership in the NORCOM — Eastside Communications/dispatch center; (2) Continue to recruit and hire the finest Police Officers in the nation; (3) Continue targeted traffic enforcement measures to increase motorist and pedestrian safety; (4) Present traffic safety classes to the public; (5) Continue to pursue federal, state and local grants to offset department funding needs, as well as use grant funds that will encourage interagency cooperation; (6) Re-establish a School Resource Officer presence at our 3 elementary schools; (7) Establish a legitimate Emergency Operations Center/Disaster Preparedness center; (8) Fulfill all mandatory and professional training requirements for each employee per accreditation standards; (9) Achieve re -accreditation status; (10) Initiate full usage of the Public Safety Surveillance Camera System; (11) Manage the seasonal Lifeguard program; and (12) Create a Volunteers in Policing and Reserve Officer program. HIGHLIGHTS: Item 1200: OT is due largely to workload and negotiated salary increases. Item 3200: Increase due to rise in fuel prices. Item 4100: Provides for professional consulting services to assist the Police Chief in such areas as expert witnesses, personnel management, civil service, health, budget, performance and labor negotiations. Item 4120: Increase to Public Defender costs due to court order by Judge requiring public defender to be present at first appearances and arraignments with the prosecutors. Item 4200: Provides for monthly communications for all officers so they can be summoned on or off duty for emergencies. Item 4300: Provides for attendance at the annual IACP, FBI and WASPC Police Conferences, as well as miscellaneous area -wide meetings. Item 4920: Provides for one replacement mountain bicycle and associated equipment for the popular Bicycle Patrol. Item 4940: Provides for professional association membership dues, professional journals and newsletters. 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UQ W w wCA E LLI W U''' o o EQcp j z,W [i] Z a a n x EQI �'O,I E- w w wlw' o.I o 0 0, o �: 0 W' O.�n,v�I�nlE-I Olaiala a'U rxlE-i U'L' wF- 10 OI p'' �Gz7 �o'�o,� 10! �e�� �aO O O.O', 1a',�c O col ip;pipl 'N N N NN N�, ' ( IN',N N' en IZ O.O O O.O O 10.0 O OO O OI,O O O''..O 10'O�O 10'O O: Cl O'.O O;r_� O j O O O `U O O 10;0 O OO O` IOiO O Q� O O'O O IOIO O O O O O',O O O O O 010 O O'.O O.O'i O Oi0 O ZD ITEM PH-1 �`Syof�lFd�y CITY OF MEDINA 4 FY 2009 OPERATING BUDGET DEVELOPMENT SERVICES FUND: 001 DEPARTMENT: 558 GENERAL OBJECTIVES: 1.Uphold the minimum standards for the protection and maintenance of property, environment, neighborhood character, and for the health, safety and welfare of the owners and occupants within and the general public. 2.Support the community and planning commission in formulating recommendations for immediate and long-range building and planning policies. 3.Assist the City Council in adopting long range planning policies and development of codes to implement such policies. 4.Provide excellent customer service. FY 2008 PROGRAM OBJECTIVES: 1. Improve the transparency of decision -making by staff. 2.Continue overhauling all permit application materials to make easier to understand. 3.Overhaul the permitting process by incorporating better technology, streamlining processes and improving communications with our customers. 4.Transition from a consultant pass -through billing system to a deposit -based payment system. 5.Provide support to the City Council as needed. Position Summary Recap: FY 2008 FY2009 DIFFERENCE POS FTE OT POS FTE OT POS FTE OT Personnel: DEVELOPMENT SVCS DIRECTOR 1 0 0 1 0 0 0 0 0 BUILDING OFFICIAL 1 0 0 1 0 0 0 0 0 DEVELOPMENT COORDINATOR 1 0 0 1 0 0 0 0 0 TOTALS 3 0 0 3 0 0 0 0 0 HIGHLIGHTS: Item 1100: Reflects cost increases in salaries. Item 3100 The increase is for updating assembling a library of building manuals and materials used in review. The manuals are need as a result of adding a FTE Building Official. Item 4107: The City Engineering Consultant continues to be the most vulnerable to fluctuations in permit application volumes. A 20 percent decline in building permit volume is anticipated for 2009. Item 4101: The decline reflects an anticipated 20 percent reduction in building permit volume. Item 4102 Hearing examiner services are budgeted at the same as last year's original amount. Item 4105: Provides for contracted building official services to the City of Clyde Hill. Item 4106: Reflects the anticipated decline in building permit volume and the movement of the construction mitigation plans back to the City Engineer Consultant. Item 4300: Provides for professional development needs of Development Services Coordinator, Building Official, and Director. Item 6400: Provides for additional file cabinets and replacement furniture. Item 6410: Replaces outdated permitting software to improve customer service. Zt O� a0 O 00 i o0 O O 00 � O� o oI\ \lo 'o 'I,e\lo O: I, O M •-• ' O I e OB I O e „ R I> V• , �t O O O; IO O I �O O 0 1,= q I 0'O O'',, '> 1 >;v1 M >IN i � I 'cI O 'i01 p 0 O oo'. GM I I CAI NI O I' IU I I ICI I i I I � N N h M M 'OIO �p O O -.. Ci �I� M 41 Iti0 M �. r N N .O N O a ' I en en en 6s3 II� �i a rn� c �I ^'I N o� IMIo a•�`°I °o'OI'^ O`. 00I M' III M N M I� 7 I �I 0i �i O� N oc v1 G� �O [� DD Ni_�, v1 G1 h oo oo oo O "'" O CZ4,IN 7 10 vi ocIC'4'oc•7 I O� 00 4\ M ' ICI MI N' V1�M oc ooi.�I M M M N N r. MI �oolt-l.M C, MI 00 oo lIl N N n � �: ��n � V1 00'I- t- 7i ,.. O =1In ~ O G I I I o III F�. Imo; iCw7l i= ICI RI U �, ! CI l y '-•' aIZ. a U vwi',I I I Q �� OI • C C c�CC. cC vi C�L1 CAI W F I Z m I rn �I bql CAI �" W � � � j� •., I y eo U I s. I �.. ! C0 I C V7 I CO y Qj C..7 U'I CI' C c0 ''. C ti. yI Oil CL W31°? �: U W i. U mc FOly I cn' .�O �wZ RtGo ti Fj o FI Slw •° •°' v vl C d b' E > y d N'V1...N 'OO10 1 010.0 O I • 'O 's— 5 V .v) 00 OC' 00 V 00'001 'oO, Oplpp ''I pp l' � 00 00 00 00 I _ '^ I'ww1y1V1 ('�i vl,. Vl V'1 '.. VI. V'1 V1I v1'Vl', O' 0l0lC)0l0,0'0'0'o I I moo' I o' I o'I o 0 oloo'000000 �-- o00.0001000'0001oi I Io - oo'',00 I i lo. IooOl'l000,000000'o II 22. a, I ac , lol�� !IOI> of co C;e OI N ell i N8 'a ',Q II 69 h � � y N � O O � 00 N;dl I I 69 I 00 00 cc Oj vi 00 NI Q 04 O O N M Injl M N di i I I �I Ili U F! Q c, I cii A a •- F- � Q F.. I Oaw!1i31a: 4d!0 Q W al ° Uj Ca Q i W'I 'Qi III a�',O! OI jCG �olol 00''00 tn 'j 10i0 i ' Iz F o,00, I iU oo'''oo I I Lo o II Z3 co 0 N CITY OF MEDINA FY 2009 OPERATING BUDGET LIFEGUARD PROGRAM FUND: 001 DEPARTMENT: 574 GENERAL OBJECTIVES: Assure safety and drowning prevention for the children and their families swimming the Medina Beach. Provide excellent customer service at Medina beach by 1) offering swimming lessons unique to beach waters, 2) assure beach cleanliness by checking water quality, monitor restrooms, and assure picnic area is free from debris, 3) offer activities other than swimming at the picnic areas such as "Movies at the Beach" and various games involving children, 4) continue involvement in Medina Days, 5) increase safety awareness during Blue Angel observation days, 6) be available for emergency first aid and CPR services for patrons of the beach as well as boaters that seek aid. FY 2009 PROGRAM OBJECTIVES: (1) Advertise to encourage qualified Lifeguards that are certified in Lifesaving, First Aid, CPR and Emergency Rescue, (2) Assure current certification and meet the requirements for Medina Lifeguards by meeting required training; (3) Continue provide Lake Lessons for swimmers ages 6 to 13 years of age; (3) Offer Junior Lifeguard classes for swimmers 14 to 15 years of age; (4) Host "Movies at the Beach" each Wednesday evening for months of July and August; (5) Provide boat rides utilizing the Police Boat to instruct patrons proper boat handling and provide variety to further enjoyment at the Beach; (6) Continue to monitor the beach area for cleanliness and safety; (7) Continue to represent the City by professionalism by appearance and excellent customer service. HIGHLIGHTS: Item 1100: To encourage experienced Lifeguards that meet all job requirements to apply. Standard competitive hourly wage for seasonal lifeguard. Item 1200: Include Overtime to support the "Movies at the Beach" programs citizens requested; increase number of guards to assure public safety during Blue Angel observation days; and participate in Medina Days. Item 2100: Increase benefits to correlate with salary and overtime. Item 2200: Increase to provide uniforms for new Guards each year. Item 3100: Increase to provide fresh medical supplies; replace chairs; canopy; swim lesson supplies; Movie at the Beach supplies Item 4300: No to minimal change from 2008. Item 4400: No to minimal change from 2008. Item 4900: No to minimal change from 2008. I �� O I C O O c o O10 V I ip,C 0 o p p O'O MI M I N NIh N, N II/1M M c I Oof C ygl N, I'69 N : t�V ,64 10 00 00I OIL O -. 00 In 1 �O oc ; j 1 0 O� iln� 10 O O IN oc 00 C• d �y N^ N M ^ ^I f IN C4, IGoqI� pQQ C © In O G. O IA 00 �o 6 O v 00 1 p QQ OQ pO SR pQ Qp I � 1AGh N N N M 00 i 00 00 r r. NI (69 I e{;r Cl: M 00 CI! r i 00 `O �100 M ^I 1 h I I IA' 1/'1� CI C r- oc O Ili 7.: oo 'QII I I I i I ICI j �'I I I jyg I ' I VI >I zI .. w O ❑, � c' cn � F�a IcC' �I;� ,a; Iwi 'I U �v, c c ¢ ►1 CCJ � � F" � L .�'.. E'•' c c ¢ Or U F•" wl ¢ S 'I > �. F" ' ¢ F" I � �! �IO� OOI O R > p — �d e" I� O Vi10 ��1 OH`E ¢IL i I C O I O,O I i0 O O OiO� I I N N N',N _ C14 CN I i .. kn� ! I O O 2S CITY OF MEDINA FY 2009 OPERATING BUDGET PARKS DEPARTMENT FUND: 001 DEPARTMENT: 576 GENERAL OBJECTIVES: Provide programmed maintenance and improvements of City parks and grounds for the enjoyment of the citizens. Facilitate and nurture an organized maintenance program, responsive to seasonal and weather demands to preserve and maintain the city park assets. Provide sound fiscal oversight of the Department budget to maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Encourage and support enhancements to the parks through coordination with the Park Board and the City Council to serve the best interests of Medina residents. FY 2009 PROGRAM OBJECTIVES: (1) Maintain city buildings, trails, roadside landscape, park grounds, equipment, and facilities; (2) Implement a scheduled maintenance program to improve the quality of the parks' grounds, turf, and landscape areas; (3) Monitor and insure the timely completion of capital and special improvement projects such as City Hall renovation, stair replacement at Viewpoint Park, irrigation system renovations, water quality of Medina Park storm water ponds; (4) Continue to provide support services to other city departments; (5) Continue to improve the City's emergency and disaster response capabilities; (6) Pursue staff training and skill improvement to provide in-house capability for improved and cost effective delivery of services; and (7) Continue to develop an organizational culture focused on exemplary customer service. HIGHLIGHTS: Item 1100 Provides salaries and wages, personnel benefits, and uniforms at 50% of the cost for Public Works Director, Maintenance Supervisor, and three maintenance workers. Item 1200 Provides for overtime pay for the support of City events and inclement weather response. Item 3100 Provides for consumable supplies such as fertilizers, bark, office supplies, garbage bags and mutt mitts. Item 3101 Provides maintenance supplies such as lumber, mower blades, tarps, paint, signs, tennis court nets, light bulbs, gloves, and hearing and eye protection. Item 3200 Provides for vehicle and equipment maintenance and fuel. Item 4100 Provides professional services to accomplish water quality in the park ponds, salmon incubator, arborist support, and EarthCorps vegetation maintenance in Fairweather Preserve. Item 4104 Provides professional services for tree removal, back -flow device inspection, material disposal, building inspections, and electrical related work. Item 4200 Provides for communications, telephones, and postage. Item 4300 Provides for travel and training for pesticide application certification, flagging, building operation certification, horticultural training, and job safety training. Item 4700 Provides for utility services; electricity, water use Item 4800 Provides for repair and maintenance of equipment, blowers, edgers, mowers, chain saws, etc. Item 4900 Provides for miscellaneous operations and maintenance needs such as professional services, association membership dues, professional journals and publications. Item 6300 Provides for park improvements through coordination with the Park Board and City Council such as parks and trails landscape improvements, irrigation and drainage improvements. Item 6400 Provides for riding lawn mower replacement, and furniture and small items such as tables, benches, waste receptacles, mutt mitt dispensers. 26 O W) oo �06 �; �O , O O 'b 111 rr1 �0 r O O e j�C �Di N O cn N.'.N BO O O N,�J oO,�D �O O,O C C5 16 GPI �00 . iN co-C O O C C O SS O �vmi vCj p 10.0 OV 1p=O,O'O C AI Ic; O O:O CI �ti0 �,.fiR11�" I QQ QQpQ Gl. I ppQ V� ��yQ Q¢ R G7 'kf' QQ QQ pp G L7 V'! Y �Q1 fQ� pO !R ppQ t'� QQ `�Q pp C �4 Q C► I, i N C4 � N r- 00 O G 'n 04 C- vi elf aA * t O O'N Cq In 7 ar C CY jG� N GPI, ^IN M� NI O O r-W) O m C 'O NI l"I 7 et �',i oo CC� 10'.. �0'`O 7 tn'N'--' cs ON pOvO, OOth 4�SGONI, GCC © C3 O'd CNO W1 W1 C14 M0\NMCr �IIM� vl I�ol loofa. 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IO,N N N' vl ai GA kn I i Ids s� a,Zi E'.� E- I d id Q!a� to i i oo� L� o W) O O U 000' 3� N N co O 0 N .ti CITY OF MEDINA FY 2009 OPERATING BUDGET STREET FUND FUND: 001 DEPARTMENT: 542 GENERAL OBJECTIVES: Provide programmed maintenance and improvement of City streets, sidewalks, and roadside areas for the safe use of the public. Facilitate and nurture an organized maintenance program, responsive to seasonal and weather demands to maintain the city right-of-way areas and assets. Provide sound fiscal oversight of the Department budget to maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Support the improvement and maintenance of city streets through coordination with other jurisdictions, participation in regional transportation discussions, studies, and forums to serve the best interests of Medina residents. FY 2009 PROGRAM OBJECTIVES: (1) Maintain city rights -of -way, roadways, sidewalks, traffic control devices, crosswalks, and facilities; (2) Implement a scheduled maintenance program to maintain and improve the quality of the city streets and rights -of -way; (3) Monitor and insure the timely completion of capital and special improvement projects such as street pavement overlays, sidewalk construction and repairs, storm drain system repairs and improvements, bridge maintenance; (4) Implementation of Phase II permit of the NPDES Department of Ecology municipal stormwater control program that includes storm system inventory and mapping, pollution prevention operation and maintenance program, storm water runoff control ordinance, development site drainage permitting process, public outreach and education, identification of illicit discharges, and enforcement of violations; (5) Continue to improve the City's emergency and disaster response capabilities; (6) Pursue staff training and skill improvement to provide in-house capability for improved and cost effective delivery of services; and (7) Continue to develop an organizational culture focused on safety and customer service. HIGHLIGHTS: Item 1100 Provides salaries and wages, personnel benefits, and uniforms at 50% of the cost for Public Works Director, Maintenance Supervisor, and three maintenance workers. Item 3100 Provides for operating supplies such as roadway patch materials, marking paint, storm drain grates, concrete, pipe, etc. Item 3500 Provides minor machinery and equipment such as router, hand tools, small power tools. Item 4100 Provides professional services to accomplish Phase II NPDES program implementation, Capital Improvement Project support, and infrastructure improvements (the year 2008 $75,000 DOE grant will help offset the cost of the NPDES program in 2009). Item 4110 Provides funds for roadway storm drainage, sidewalk repairs, and street maintenance materials, construction, and specialty services to accomplish the work. Item 4500 Provides for machine rentals such as concrete saw, lift truck, trencher. Item 4700 Provides for utility locating services. Item 4800 Provides for repair and maintenance of equipment; tractor, loader, backhoe, trucks Item 4041 Provides for storm drain maintenance; vactoring, jetting, TV inspection services. Item 6341 Provides for street light electrical costs and light fixture repair and maintenance. Item 6441 Provides for traffic control devices; posts, signs, barricades, cones, flashing warning lights, pavement markings. Item 6641 Provides for snow and ice removal; sand, ice melt, snow plow blades. Item 6741 Provides for street cleaning, street sweeping contracted services. 3Z 1 N cl O C O ooi� &) M� ,O ! to O of M � OIL vii IO pl ip N Q"IGa v�r N li �ol, of to o, !o N 1 1 00 00 1 0 O' N 00 00 l- N �I Il I I 00 I i, i ,. 00 001 00O o. COI �° O O to N N N I OC N � W4 I0 60, .� �f M" W) m N lc I r a+ N N M GA 69 O .--i � R li biO ! l� on C b O 7 i o0 00 .o 00 0o vi I I 6A1 69 i ol N N O OI N p l- O u N M N M 00 00 M I I I Imo' E!�' Imo, 011 ° i' wI',, a d s "Uz awl Jo lz-: G a i'N', '', v Q l z' ❑ ❑ �I> z! 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M ol°Ojv''m N r, "t is � C-4Iq 0 mIt M It et pl ell yi V � 00 rn N O N N V' i W) W.) m .-» ^ oo O O O fj ^ I M I� ( 69 M 7, M It V1�N � l�, � � Qy 00 � 00 � en r- � d• O C; z �� 00 i o0 CSi 1� � 00 to : NI � � 00 :. <t �O 71v�: M 06 Nl Cw q 7 O II 00 N i I I I I � u z i z I Z C7 w l R-; � F c' s1�1 Q W ,_y wl Rf ^� - bOQ Iw 5xi. !CAI _ ,-U. li V] a3 .= a'I = Q:-71 �Iv8i �, �] � I y E+ � 2' ` `•" H iO: O�.N "O Q a� c �+-' cc Ui Id :e! > O! w � �,0� v� 0 F-I a a �'F-I c•- � o x�O,�:a r�. �'w L4:CA v)IF E- Ioo' o o! o o',o,ololo 0 00 0l0'0l j N N I_ ;O MO:OM . IN N N N N'N N N.N N NI N! �I, _ t/1 TI0I, , V'1 In V1 : V) �. to. �ry Vl i V1 I V•1 V1 Z �., 10 O..O O Oi0 O O':O O,O..O ',O O',O O, O':O O O'O o'�O�.O -T V COI 0-0 o'olo,o olo 0 0.o'lojo'o O U 00 ''. iS', �. 0-0 O O0 i0 O,..O O OO 0 OO-10..',.O OO0� :OO. _ 10 O I al co 0 0 N Ole R I i0 O�i �O i O o', is 1 "III 0 4 o o I O O O 99 9 64 6R a. V N i S4 i 64 b9 � I k4 ! (69 64 it Z i rs. LL F E can LE 35- I PR yg' G N, j I II V i I i9 Vl Rot 00 i I ! Goi 1 � 40 t� m Silk srY I N QI I 64 �64 NIQ I � 69 0 cc N j Q l I II Ilj�i,l j � iw l i ion z�c W; LIJ m -z O 00 � (V', 34 t0 cq Co 0 0 CITY OF MEDINA FY 2009 OPERATING BUDGET TREE FUND FUND: 103 DEPARTMENT: 589 GENERAL OBJECTIVES: To preserve and enhance the physical and aesthetic character of the community by preserving indiscriminate removal or distruction of trees and vegetation cover. To require the replacement of removed non -hazardous trees, or a monetary contribution in lieu thereof, to be used consistent with the City's Tree Code. FY 2009 PROGRAM OBJECTIVES: (1) Continue to enforce the City Tree Code with an emphasis on preservation practices and mitigation requirements; HIGHLIGHTS: Item 4900 Provides for the replacement of trees and vegetation cover within the City rights -of -way and parks. _3+ N L Iv'� h Ih N I U I I ! 64 QQ 64; 64 QQ QQ j � dh j VS h VS. �1 W!/ 44 o cc � c w ° oo oo , oc 5Q4 QQQ ( 6R O i I i I i M fn M i h M kn M W M tn O y. V1 to W) N ! I I64 i69 � j I I , Iwll I ijF � A zl w I I LLJ _ LTJ Occ M — U to 3a co O O N w Iv to 01 �� I I i i I N I U I j I 69 69 G9 GH I� I S r. er a9 'c G9 o oI o jN NI N (V N N e4 u! C, C I 'CS N N N tn N Q I I I In I ' UwI i j W (u Z !� Lu �¢ U o, 4 _ 39 i i I I 0\ ' U I I Ilk X� jet to tf I j i I I � II I I I i I I ' 69 t I 64 t i�l ir4 iIi I W v40 O!-! OI i � O 'O N � b9 I III Vy sip i I 64 i 64 O OI O `p CC 1 00 00 00 N tj Q I I I a' �I III II I i I w,i I I !z I IQ,I Q�I iw I,'blw� �I O li c o z L F-� F 0''. i3OI I I lo! I lol: I1 C) MI i Q U o L no IM N i N m Q� !A BY9� I j II cv � GOW I O O j0 W W O c N N N N�QiI u 64I 69 I � o ni 'cam tn -. - I N. M, M OIi i i l I I I i I j I j I Lr. F- I I a C IQ IO' Oi W Lw G Iv ; a II pL Imo' GI iGl 1• C-U ail pZ �I ¢i -- T I N � 0 O 4f l V CITY OF MEDINA FY 2009 OPERATING BUDGET CAPITAL PROJECTS FUND FUND: 307 DEPARTMENT: 595 GENERAL OBJECTIVES: Advocate and support continuing maintenance and repair coupled with needed improvements of city facilities, infrastructure, and systems to provide timely and cost effective expenditure of city funds to minimize major reconstruction costs. Provide programmed capital improvement project support services for design development, preparation of contract documents, bidding, award, contract management and inspection. Provide sound fiscal oversight of the fund budget to meet time frames, maintain service quality, allocate resources, and accomplish improvements while controlling costs. Provide direction and supervision to staff, consultants, and contractors to insure the efficient delivery of services. Provide for efficient and cost effective project implementation through planning and coordination with the Council and other jurisdictions, pursuit of grant funding opportunities, participation in regional forums, and joint project development where possible to serve the best interests of Medina residents. FY 2009 PROGRAM OBJECTIVES: (1) Maintain and improve city buildings, facilities, and systems to provide for efficient staff operations and cost effective delivery of service to the citizens; (2) Implement scheduled programs to maintain and improve the quality of the city assets; (3) Monitor and insure the timely completion of capital and special improvement projects such as road construction, park improvements, storm system improvements, and sidewalks construction and repairs; (4) Pursue grants and other forms of funding to accomplish capital improvements and maintain our infrastructure system integrity and quality; (5) Continue to develop an organizational culture focused on asset management and improvement. HIGHLIGHTS: Item 6301 Provides for the completion of the 2008 project to upgrading the storm drain system and the removal of the ditches along the west side of Evergreen Point Road north of SR 520. Item 6302 Provides for storm drain system repairs in various locations in the City including the culvert crossing in the 7900 block of NE 32"d Street. Item 6310 Provides funds for the repair of existing sidewalks in various locations within the City. Item 6311 Provides $ 1.5 M for City Hall improvement. Item 6313 Provides funds for completion of Phase I of the Public Safety Vehicle Surveillance and ALPR Recognition System Project since rebidding of project will occur too late in 2008 to complete the project by year end. Item 6314 Provides funds for Viewpoint Park dock repair carryover project from 2008 coupled with the park stair replacement and irrigation system. Item 6315 Medina Beach Park Irrigation and Pathway project has been combined with the City Hall improvement project item 6311 above. Item 6316 Provides for the installation of pollution control facilities to maintain the water quality of Medina Park storm system ponds and to install new outlet control for the south pond. q-2 N I I IU I Ien '.22 Z N : V i I I i I I i I I II I I o 0 H O 4lo alcal In r- O.IY I II � I i I I ICI olo 'I I � I I In h et oo - o0 css 0i to M r` I I I l i (MIM r`i m en lo' ^i= MI oll Io 7'7 00; NIQ�I ��i it II I' I �.IN; -p o WI K! x L O U' F-iF� w dl Z p a ld F"ww:W W O: a IW klx W W cr7 o W>C Z�r�U� F FIV] ti y .� I�CW[.7 0.� Id U Ci W W'w Q U � d �' IQ Lu d' w i � o to o� I -_J W F O;�O O.CD o,o 0 0 0, o'o U TCDI d 871,o 0 0 0 0 0 o o�—� to of —�-- In rl) `f 3 O O O O O O O O O 0 ��� O ( IO 7 O�OO O', O OHO 'D'I i,c ' • ' ''1010..0 I M 71010 O,vi� I--.ICIt--:.-� . .�..N' l� I� I i II � I �N "�Q Q1 tom? fQy G� ten� � Gw� G Q. 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