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HomeMy WebLinkAbout12-08-2008 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS DECEMBER 8, 2008 6:00 PM MAYOR CITY MANAGER MARK NELSON DONNA HANSON DEPUTY MAYOR CITY ATTORNEY JIM LAWRENCE WAYNE TANAKA COUNCIL MEMBERS CITY CLERK LUCIUS BIGLOW RACHEL BAKER DREW BLAZEY BRET JORDAN BOB RUDOLPH SHAWN WHITNEY CALL TO ORDER 6:00 PM ROLL CALL EXECUTIVE SESSION 6:00 PM ES-1: The City Council will meet inclosed session, pursuant to RCW 42.30.110 (1)(g), for the purpose of labor negotiations. ES-2: The City Council will meet inclosed session pursuant to RCW 42.30.110 (1)(i) to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party. PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA 6:30 PM PUBLIC COMMENTS Persons wishing to address the City Council on agenda items (except public hearings) or non -agenda items related to city business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the city manager for prompt attention and resolution. (Three -minutes per person.) REMARKS AND ANNOUNCEMENTS A. Mayor B. Council C. Staff Medina City Hall • 501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph • 425-454-8490 fx • www.medina-wa.gov CONSENT AGENDA These items will be acted upon as a whole unless called upon by a council member. CA-1: Approval of November 10, 2008 City Council Regular Meeting Minutes CA-2: Approval of November 24, 2008 City Council Special Meeting Minutes CA-3: Approval of Homeland Security Grant Award CA-4: Bid Award: Construction of Viewpoint Park Improvements, Viewing Pier Repair, and Sidewalk Replacements in Various Locations within the City CA-5: Bid Award: Construction of Evergreen Point Road Storm Drain and Pathway Improvements, and NE 32"d Street Culvert Crossing Replacement CA-6: Approval of November 2008 Checks/Finance Officer's Report Claim Checks 74652 through 74710 in the amount of $69,346.29; and Payroll Check Numbers 24647 through 25015 in the amount of $199,043.71 (excluding voided payroll checks 24968, 24969). OTHER BUSINESS OB-1: Adoption of 2008 Budget Amendment F Ordinance Recommendation: Adopt ordinance. OB-2: Approval of Police Over Hire Resolution Recommendation: Adopt resolution. OB-3: Adoption of 2009 Budget and 2009 Budget Ordinance Recommendation. Adopt ordinance. OB-4: Adoption of Ordinance for Standards for Public Defense Services Recommendation: Adopt ordinance. REPORTS — CITY MANAGER CM-1: City Manager's Monthly Activity Report Recommendation: Receive and File. A. City Manager B. Police Department C. Development Services D. Public Works ADJOURNMENT 9:30 PM Next regular meeting: Monday, January 12, 2009; 6:30 pm. Medina City Council December 8, 2008 Page 2 of 2 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers November 10, 2008; 6:00 pm CALL TO ORDER ITEM CA-1 DRAFT The November 10, 2008, Regular Meeting of the Medina City Council was called to order by Mayor Nelson at 6:00 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, and Shawn Whitney Council Members Present: Bob Rudolph (excused) City Staff Present: Donna Hanson, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis, Director of Public Works; Robert Grumbach, Development Services Director; Jan Burdue, Finance Officer; and Rachel Baker, City Clerk EXECUTIVE SESSION The City Council recessed into Executive Session at 6:00 pm for an estimated time of thirty minutes for the purpose of labor negotiations, pursuant to RCW 42.30.110 (1)(g). City Council Members Biglow, Blazey, Jordan, Lawrence, Nelson, and Whitney; City Manager and City Attorney were present. Executive Session adjourned at 6:40 pm. No action was taken. Following a recess, the Regular Meeting was called to order at 6:52 pm. Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. APPROVAL OF AGENDA Council accepted the meeting agenda at 6:53 pm. PUBLIC COMMENT Mayor opened floor to public comment at 6:55 pm. Resident Henry Paulman expressed appreciation for council member Whitney's efforts on the finance committee. Mr. Paulman commented on a public records request he made and suggested the city digitize all its finance records to ease reference and disclosure tasks. DRAFT REMARKS AND ANNOUNCEMENTS Mayor introduced newly appointed city manager, Donna Hanson. Mayor announced the SR-520 tolling implementation committee briefed eastside mayors today and information regarding open houses will be posted to city's website when it becomes available. Council member Whitney said she attended the Association of Washington (AWC) Annual Regional Meeting and summarized the legislative issues AWC is tracking. CONSENT AGENDA Biglow proposed amending October 13, 2008 regular meeting minutes, suggesting changing the word "responded" to "commented" on page three. The council unanimously accepted the amendment. MOTION BLAZEY AND SECOND JORDAN TO APPROVE CONSENT AGENDA ITEMS: Amended October 13, 2008 regular meeting minutes October 16, 2008 special meeting minutes October 27, 2008 special meeting minutes Contract award for fence enclosure of city hall emergency generator Labor contract for Local 763, office -clerical employees MOTION CARRIED 6-0 AT 7:09 PM. Approval of September 2008 Checks/Finance Officer's Report (7:09 pm) Council member Whitney stated she reviewed the checks and recommended the checks and finance officer's report be approved as presented. MOTION WHITNEY AND SECOND JORDAN TO APPROVE THE OCTOBER 2008 CHECKS/FINANCE OFFICER'S REPORT: (Claim checks 74544 through 74651 (voided 74577, 74587, 74649) in the amount of $611,926.46 and payroll check numbers 24881 throw h 24926 in the amount of $182,927.64 . MOTION CARRIED 6-0 AT 7:10 PM. PUBLIC HEARINGS 2009 Budget (7.11 pm) Mayor opened public hearing. City manager summarized budget. Mayor opened floor to public comment at 7:14 pm. City Council Minutes November 10, 2008 Page 2 DRAFT Rachel Krefetz, representing the Housing Development Consortium in Seattle, spoke to the 2009 budget allocation to the ARCH housing trust fund and asked council to reconsider its 2009 allocation. Resident Julie Barrett requested council consider funding for an employee or for mitigation enforcement to reasonably monitor construction sites to ensure mitigation is being followed and to enforce penalties. Council elected to continue discussion regarding construction mitigation plans on a future agenda. Resident Wilma Edmonds pointed out there is an adequate tax base in Medina to provide citizens with superior services, police protection and above average salaries. Ms. Edmonds stated her desire for council not to raise the tax levy, acceptance of using the city's reserves, if necessary, and opposition to imposing LTD's in city. Ms. Edmonds spoke about city hall improvements, police department staffing and expenses, and city-wide storm water drainage. Mayor closed floor to public comment and the public hearing at 7:37 pm. 2009 Propel Tax Levy (7.40 pm) Mayor opened public hearing. City manager introduced item, indicating levy options were. demonstrated in city manager report and the proposed 2009 budget includes a levy without an increase or banked amounts, with only new construction added. Mayor opened public floor to public comment at 7:40 pm. Resident Wilma Edmonds asked if council has option to change budget during the year. Council responded a budget amendment could be approved during the year. Mayor closed the public hearing at 7:47 pm. Ordinance Amending Medina Municipal Code, Chapter 17.76 Relating to Fences and Walls (7:47 pm) Mayor opened public hearing and Grumbach summarized ordinance and the planning commission recommendation. Grumbach responded to council inquiries. Mayor opened floor to public comment at 8:00 pm, no comments were presented and the floor was closed. Mayor closed public hearing at 8:00 pm. City Council Minutes November 10, 2008 Page 3 DRAFT OTHER BUSINESS 2009 Budget and Budget Ordinance (8:00 pm) City manager answered questions pertaining to 2009 preliminary budget asked during the October 27 meeting. Willis answered additional questions concerning CIP, security camera project, and public works salaries. Council recommended adding the following to the 2009 budget: $10,000 for hearing examiner services, $10,000 for ARCH, and $7,200 to the street fund. Council expressed interest in reviewing salary comparables during the December 8 meeting, prior to adopting a salary schedule. Council discussed police officer staffing and Chief Chen responded to council inquiries. Council requested the city manager provide staffing options and related expenses regarding an over -hire in the police department during the December 8 meeting. Mayor allowed comment from resident Henry Paulman. Mr. Paulman suggested council compare cost figures for adding an officer versus paying officers more in overtime, because offering overtime to officers is an incentive to hiring. MOTION BIGLOW AND SECOND WHITNEY TO CONTINUE ADOPTION OF 2009 BUDGET AND BUDGET ORDINANCE TO DECEMBER 8. MOTION CARRIED 5-1 (LAWRENCE OPPOSED, RUDOLPH ABSENT) AT 9:05 PM. 2009 Property Tax Levy Ordinance (9:06 pm) Council discussed levy options. MOTION BLAZEY AND SECOND LAWRENCE TO ADOPT 2009 TAX LEVY ORDINANCE IN THE AMOUNT OF $2,247,183, INCLUDING AMOUNT FOR ESTIMATED NEW CONSTRUCTION. MOTION CARRIED 6-0 AT 9:14 PM. Adoption of Fence and Wall Ordinance (9:14 pm) Council discussed ordinance. MOTION JORDAN AND SECOND LAWRENCE TO ADOPT ORDINANCE AMENDING CHAPTER 17.76 OF THE MEDINA MUNICIPAL CODE RELATING TO FENCES AND WALLS. MOTION CARRIED 6-0 AT 9:19 PM. City Council Minutes November 10, 2008 Page 4 DRAFT REPORTS — CITY MANAGER City Manager's Monthly Activity Report (9:19 pm) Chen responded to council inquiries pertaining to department report and ALPR camera system. Gene Morgan, Secur Focus, answered questions regarding project. Willis and Grumbach responded to inquiries concerning department reports. ADJOURNMENT MOTION JORDAN AND SECOND BLAZEY TO ADJOURN THE NOVEMBER 10, 2008 REGULAR MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 6-0 AT 9:58 PM. The November 10, 2008, Regular Meeting of the Medina City Council adjourned at 9:58 pm. The City Council will hold a special meeting on Monday, November 24 at 6:30 pm. The next regular meeting of the Medina City Council will be held Monday, December 8, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes November 10, 2008 Page 5 MEDINA CITY COUNCIL. SPECIAL MEETING MINUTES Medina City Hall Council Chambers November 24, 2008, 6:30 pm CALL TO ORDER ITEM CA-2 DRAFT The November 24, 2008, Special Meeting of the Medina City Council was called to order by Mayor Nelson at 6:43 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, and Shawn Whitney Council Members Present: Bob Rudolph (excused) City Staff Present: Donna Hanson, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis, Director of Public Works; Robert Grumbach, Development Services Director; and Rachel Baker, City Clerk Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. Council accepted meeting agenda as presented at 6:44 pm. OTHER BUSINESS City Hall Options (6:45 pm) The facilities committee, comprised of mayor Nelson, and council members Jordan and Whitney, summarized facility options and shared information gained from research. Grumbach reported on zoning and comprehensive plan issues and answered council inquiries. Mayor introduced conceptual drawings of city hall identifying the facilities committee's current recommendation showing both the north and south sides enlarged fifteen feet. Council asked for information identifying cost estimates for undergrounding emergency generator and fuel tanks to be available at the December 8 meeting. Council accepted public comments from audience members, but did not request them to identify themselves. Audience members spoke to matters concerning: the designation of city hall on the state's heritage register, ADA access, emergency generator, and Medina Beach Park landscape enhancement. DRAFT Council discussed plan. MOTION JORDAN AND SECOND BLAZEY TO RECOMMEND CITY MANAGER ENGAGE IN DESIGN PROCESS FOR OPTION B4 WITH TWO STIPULATIONS: 1. ELEVATOR DOES NOT TRAVEL TO THIRD FLOOR, AND 2. GENERAL PARK PLAN IS PART OF DESIGN PLAN TO BE BUILT. MOTION CARRIED 5-1 (BIGLOW OPPOSED, RUDOLPH ABSENT) AT 8:19 PM. Construction Mitigation Plans (8:20 pm) Grumbach introduced topic and council discussion followed. Mayor recommended Grumbach speak to staff at Yarrow Point regarding its policy to collect bonds for reimbursement of enforcement costs. Council expressed it was in favor of staff recommendation, except for instigating a proactive code enforcement program. Mayor suggested adding language to construction code of conduct, requiring builder to contact neighbors in advance regarding construction impacts. ADJOURNMENT MOTION JORDAN AND SECOND LAWRENCE TO ADJOURN THE NOVEMBER 24, 2008 REGULAR MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 6-0 AT 8:51 PM. The November 24, 2008, Regular Meeting of the Medina City Council adjourned at 8:51 pm. The next regular meeting of the Medina City Council will be held Monday, December 8, 2008, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes November 24, 2008 Page 2 ITEM CA-3 ©t M CITY OF MEDINA Office of the City Manager November 5, 2008 To: Mayor and City Council Via: Jeffrey Chen, Police Chief From: Donna Hanson, City Manager Subject: ACCEPT HOMELAND SECURITY GRANT RECOMMENDATION: Accept Homeland Security Grant and approve a Budget Amendment to City of Medina 2008 Budget Line Item 001 000 000 331 17 20 14 titled Federal Grant Homeland Security 111 in the sum of $2,516.32. POLICY IMPLICATION: None. BACKGROUND: Within the last week, the City of Medina has been advised by the King County Office of Emergency Management and the Region 6 Homeland Security Committee that another of our recent Homeland Security grant applications has been approved and awarded. This no match grant will provide us with additional interoperable communications equipment for our Mobile Communications Center (MCC). This most recent federal grant award of $2,516.32 fiscal year 2006 Law Enforcement Terrorism Prevention Program (LETPP) money will bring total grant funds awarded to the city of Medina Police Department to over $510,000 since 2004. The $2,516.32 will be reimbursed back to the city from the King County Office of Emergency Management once the equipment has been acquired and installed into the MCC. This grant will be spent and reimbursed from King County OEM before the end of 2008. Emergency Budget Amendment to 2008 Medina City Budget ITEM CA-3 Fiscal Year 2006 LETPP Grant Award Equipment Approval Request State: Washington Jurisdiction: City of Medina 10/13/2008 ITEM CA-3 Rachel Baker From: Jeff Chen Sent; Wednesday, December 03, 2008 5:07 PM To: Kris Finnigan; Rachel Baker; Donna Hanson Subject: Re: FFY06-LETPP City of Medina Reallocation VETTING More backup for grant -----Original Message ---- From: Kris Finnigan To: Jeff Chen Sent: Wed Dec 0316:58:59 2008 Subject: FW: FFY06-LETPP City of Medina Reallocation VETTING Jeff, Here is email "re" equipment approval. Attached is equipment request form. Please let me know if you need anything else. Kris Finnigan Emergency Preparedness Coordinator City of Medina 425.233.6429 (c)206.931.6932 From: Jeff Chen Sent: Sun 10/26/2008 9.17 PM To: `Tony.Lewis@kingcounty.gov'; Kris Finnigan Cc: John Kane; Michael Caldwell Subject: Re: FFY06-LETPP City of Medina Reallocation VETTING Thanks Tony. -----Original Message ----- From: Lewis, Tony To: Kris Finnigan; Jeff Chen Sent: Fri Oct 24 09:00:51 2008 Subject: FW: FFY06-LETPP City of Medina Reallocation VETTING Jeff and Kris, We have received approval for the equipment purchase as stated below. I will be preparing an amendment to reopen contract FFY06-LETPP-004 Eastside Command Vehicle Upgrades. I will get it to you in the next couple of days. If you have any questions, please let me know. Tony From: Burcham, Shad Sent: Friday, October 24, 2008 9:56 AM To: Lewis, Tony Subject: RE: FFY06-LETPP City of Medina Reallocation VETTING Tony, MEPG has approved the Medina reallocation of funds for the above. ITEM Cal-3 Shad Shadric (Shad) T. Burcham Program Manager III King County Office of Emergency Management 3511 NE Second Street Renton, WA 98056-4192 Office Phone: 206-296-3830 Desk Phone: 206-205-4072; Fax: 206-205-4056 E Mail: shad.burcham @kingcounty.gov Website: www.metrokc.gov/prepare "Do the right thing. It will gratify some people and astonish the rest." Samuel Clemens From: Burcham, Shad Sent: Monday, October 13, 20081:33 PM To: Lewis, Tony Subject: FW: FFY06-LETPP City of Medina Reallocation VETTING Importance: High Sorry, I forgot to put you on the cc section. Shadric (Shad) T. Burcham Program Manager III King County Office of Emergency Management 3511 NE Second Street Renton, WA 98056-4192 Office Phone: 206-296-3830 Desk Phone: 206-205-4072; Fax: 206-205-4056 E Mail: shad.burcham@kingcounty.gov Website: www.rrietrokc.gov/prepare "Do the right thing. It will gratify some people and astonish the rest." Samuel Clemens From: Burcham, Shad Sent: Monday, October 13, 20081:32 PM To:'A.D. Vickery (alan.vickery@seattle.gov)'; Burcham, Shad; Byrne, Byron;'Charlie Cordova (chades.cordova@seattle.gov)'; Fogarty, Jim; GREGG CALDER (gregg.calder@seattie.gov); irwin.k@portseattle.org;'Jim Morrow (E-mail)'; Johanknecht, Mitzi; Kimble, Larry; Lien, Onora;'ned. worcester@seattle. gov (E-mail); Roy Gunsolus; 'rsheadel@crwsd. com (E-mail)';'rspeer@sooscreek. corn (E-mail); 7AMLYN THOMAS (thomast@u.washington.edu)'; WARREN MERRIT (wmerritt0bellevuewa.gov) Subject: FFY06-LETPP City of Medina Reallocation VETTING Importance: High Ladies and Gentlemen, The attached budget reflects a spend -down of the 06 LETPP grant. All items are AEL authorized and will be used in the "Eastside Mobile Communications Center" also known as the [gasp!] Medina Command Vehicle [ Its Monday, a little tongue in cheek humor]. Please E-mail or call your vote [approve, disapprove, abstain] to me by noon on this Wednesday, October 15th. Many Thanksl Shad Shadric (Shad) T. Burcham Program Manager 111 04111111 King County Office of Emergency Management 3511 NE Second Street Renton, WA 98056-4192 Office Phone: 206.296-3830 Desk Phone: 206-205-4072; Fax: 206-205-4056 E Mail: shad.burcham@kingcounty.gov Website: www.metrokc.gov/prepare "Do the right thing. It will gratify some people and astonish the rest." Samuel Clemens ITEM CA-3 ITEM CA-4 PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: December 3, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works SUBJECT: Award of Contract for Viewpoint Park Improvements RECOMMENDATION It is recommended that the City Council award the Viewpoint Park Improvements contract to Mosbrucker Excavating and authorize the Public Works Director to sign and administer the contract. POLICY IMPLICATION This action is consistent with MCC Chapter 2.66 and is funded in the 2009 City Budget at $ 89,000. BACKGROUND Viewpoint Park is presently accessed by a narrow pathway that extends from the parking area down to the lake waterfront via deteriorated wood stairs. The improvement project will widen the pathway, replace the wood stairs with wider concrete steps, add needed irrigation to the park, and replace the wood viewing pier decking with open grating. The preliminary design for the park improvements was presented to the Park Board last July and was unanimously recommended by them. The Public Works Director finalized the design and solicited bids for the project in November. Bids were opened on December 2"d and the low bid was $ 83,900. Bid tabulations are attached. N 00 -u0 m 0 Z O D OD V to C71 A W N -� O c0 aD V rn cn A W N ' T z m n A .. m G) p .. 9 m O m D 0°0 m T < m � � x 00 m v 0 zm� m -n p z N n m - X D m 3 3 -00 m z -i Z n p D i m m < W Dm O 1 m z = `2 < o 0 z z m m O x m 6 2 D > X C 0 z m o-2m z m K C z 0 0 0 m z (� O v m T. 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N 00 (4O (T v (O N N W A V OD O Ow0 N W -(VO O ( M 00 W CT A QD 00 0 00 -(00 V 3 O m K O 90 O A. v W W O � A O O W O p w � N O NO N O O O O O O O O O O Ul O O O O 0 (W71 O O O O c 5 0 z 0 r a N m n ITEM CA-5 PUBLIC WORKS CITY OF MEDINA 1000 80TH Ave NE, Medina, WA 98039 (425) 233-6439 www.medina-wa.gov MEMORANDUM DATE: December 2, 2008 TO: City Council, City Manager FROM: Joe Willis Sr., Director of Public Works SUBJECT: Award of Contract for Evergreen Point Road Storm Drainage and Pathway Improvements RECOMMENDATION It is recommended that the City Council award the Evergreen Point Road Storm Drainage and Pathway Improvements contract to Grade Inc. and authorize the Public Works Director to sign and administer the contract. POLICY IMPLICATION This action is consistent with MCC Chapter 2.66 and is funded in the 2009 City CIP Budget of $200,000. BACKGROUND The Evergreen Point Road Storm Drain and Pathway Improvement Project will eliminate the open ditch along the west side of Evergreen Point Road from north of SR 520 to the 3400 block and replace it with a closed storm drain and a new cinder surfaced walking pathway along the edge of the roadway. Included in the project as a separate schedule is the replacement of the cross culvert under NE 32"d Street in the 7900 block. The design for the improvements was completed by the Public Works Director and bids were solicited in November. Bids were opened on December 2nd. The low bid was $ 111,746.83. The bid tabulation is attached. N v a D r 1 o s z S W �qq Mp N 0 $NgS Sp N a N+$NyJ1 a � Pa 7i�0 QWp, p�p� }�qN�1{ � imp j A O q W }(pO��� $11 q W p41 A .ems pQ O d O bppi p�p �pWyj� N pp Ny (N� N N m O 8 S S $ S &° f11 A S S s$ C 8 S 8 S$ N m SQb i '13QyQ .Ni y Y Q p '�O1 W {� pp p p a N M N M M I pp t .Ni _ 9 m S r �i y ai 5 O -8 its is Ul m N y F ppyggg$ (Z� R4 yyy. �ygj .7{� fryii%�.. m { A> Z P D ;9 D wAw O O W mOm r+r M aMQ� OC � A (W') K K i T r ^ C m npOmI K P F PP y N � p�p`�� gqqi }Nyp� S D {n in A iii fn p3Np�y � gp` 3 V 2mmF pb1 Q p p O A O qN pV N } %pJ�1 tl' T O W O qN 4f OD � CD O � W a m jJ � �p M N Rpp! N � �p N N q (ybJ1 > oN eL � pN pA pN }Ry�Y pO pV pm jy4N�o y+ Q Spa � Q! O g gal I'•al N f�/l + O N p N 0� �+ T V yA SLO�a W yy N � A fJ p V V pN W Qpp Q rj V N+ q�bp y� OI �A WN W � [.+f Jv O O� N i�1 M � O .a QgyO1 N � S 3pyy N I 75���1 W � {:,y� 4� 9 O S S O �Qjo O pO O S S R :n �i ,p O S S O O + �? I P O S N �yyyy�� N ��pp M j�yV�f N yN � �4p � Yp• }"�` pN O � p� V qO '"' O d c3 r� V � A m V r 3 OF2 � - - - - � - • . $ § � ■ , 7 � § � & a § ■ § � ■ ■ ■ m - � , � & � � # �-7 �o& k k 2 ■ § $� § § g 2 J§ ? � f & 7 ■ 2} � � ! � K ■a� i a � 2 2 ■ � E H R M s n � U ITEM CA-6 CITY OF MEDINA Office of the City Manager December 8, 2008 To: Mayor and City Council Via: Donna Hanson, City Manager From: Jan Burdue, CPFA Subject: Finance Report — November 2008 General Fund Revenues Local Retail Sales and Use Tax — $352,275 above the projected yearly budget amount or 132% of the entire 2008 Budgeted amount has been received. Criminal Justice Funding - $9,811 above the projected yearly budget amount or 117% of the entire 2008 Budget amount has been received. Building Permits - $167,130 below the projected budget amount for this time of year. 00 CDCDn oho_ m M � o � ccli„ N h" v� w o o C. cs O z L � N Q � a 00 1 N > � o � L Gn 1.9 a, � o coo rq o o 0 00 O O CD CV N N In b N k E ss a o m y N O En � y00 4 � W N � O ' N ' C> m N n O U N tW M C N j W N ko O 0) FA (q O N � h 69 69 00 N h b O1 O1 � ' �• � ' � O Q C C N y n w � � b4 O O �a 000 n M �tN 00 O N n to V l^1 Cli O 0 z z A a a al A a a u zz ° CC Gi a cn o � W C �O h z z a °o x � u z u d O U 00 O G fV O 'm V M M N N a, 04 C A1. G a i Z 69 sy O o N w F � � v � of vi O�� N Op Vj h ti Q a 4 y, M1 M M 3 0 N C fi w N � 4 V o b A y � O M b9 y 4. L G C Q M �1 M EE O b 41 rn ra o M Q N ti � O Vi M 4i 7 O' N� W M h o0 C�1 h O M , o ao W v � N M F � w m O r4y b o a nl b iA �p fA M C' � M b VMl M OMi vMi {q �-a L4 49 q F W t.n w s17H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT November 30, 200E M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen'l Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 85 00 00 Special Event Permits 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Ped11 Grant -Homeland Sec I 001 000 000 331 17 20 12 Fed'1 Grant -Homeland Sec II 001 000 000 331 17 20 13 State Grant -Criminal Justice 001 000 000 334 00 31 20 State Grant -Secretary of State 001 000 000 334 01 10 00 State Grant-Crim Just Training 001 000 000 334 01 80 00 State Grant-Military-FEMA 2006 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 21 00 20 NCIA-Lexipol 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHGS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL PINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 001 000 000 361 40 00 00 Sales Interest 001 000 000 367 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 00 Confiscated -Drug Seizure 001 000 000 369 30 00 10 Confiscated Property -Auction PAGE 1 X.T.D. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 396,282.91 2,194,605.81 2,191,253.00 100.15 3,352.81- .00 1,342.19- .00 .00 1,342.19 79,359.74 1,424,639.83 1,072,365.00 132.85 352,274.83- 6,149.90 64,811.77 55,000.00 117.84 9,811.77- 481,792.55 3,682,715.22 3,318,618.00 110.97 364,097.22- B4,558.36 657,870.01 900,000.00 73.10 242,129.99 32.00 11096.00 1,000.00 109.60 96.00- .00 50.00 .00 .00 50.00- 54.00 985.95 500.00 197.19 485.95- 84,644..36 660,001.96 901,500.00 73.21 241,498.04 .00 16,58S.78 16,800.00 98.72 214.22 .00 2,724.46 2,725.00 99.98 .54 .00 .00 15,490.00 .00 15,490.00 .00 9,573.00 15,955.00 60.00 6,382,00 .00 41,760.98 41,760.00 100.00 .98- .00 34,2B5.03 34,285.00 100.00 .03- .00 .00 2,500.00 .00 2,500.00 .00 11000.00 1,000.00 100.00 .00 .00 2,346.68 2,200.00 106.67 146.68- _00 533.03 645.00 82.64 111.97 _00 14,199.08 13,865.00 102.41 334.08- .00 14,991.05 22,500.00 66.63 7,508.95 .00 187,444.50 250,000.00 74.98 62,555.50 .00 .00 2,000.00 .00 2,000.00 .00 3,707.24 500.00 1,141.45 5,207.24- .00 331,150.83 422,225.00 78.43 91,074.17 400.00 9,486.20 20,000.00 47.43 10,513-80 10.00 2,199.00 11000.00 219.90 11199.00- .00 .00 100.00 .00 100.00 .00 415.00 1,500.00 27.67 1,08S.00 410.00 12,100.20 22,600.00 53.54 10.499.80 18,344.56 115,334.32 120,000.00 96.11 4,665.68 18,344.56 115,334.32 120,000.00 96.11 4,665.68 11,989.77 164,228.06 225,000.00 72.99 60,771.94 212.12 4,891.72 3,500.00 139.76 1,391.72- .00 3,085.00 21500.00 123.40 585.00- .00 3,964.58 200.00 1,982.29 3,764.58- .00 S86.53 .00 .00 586.53- City of Medina MONTHLY REVENUE REPORT November 30, 2008 PACE 2 M.T.D. Y.T.D. 4 OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION 001 000 000 369 81 00 00 Petty Cash - Overage/Shortages .0O 4.23 .00 .00 4.23- 001 000 000 369 90 00 00 Other .00 17,414.87 18,000.00 96.75 585.13 001 000 000 369 90 00 05 Other-Cd's .00 21.00 .00 .00 21.00- 001 000 000 369 90 00 10 Other -Copies 72.35 1,080.82 .00 .00 1,080.82- 001 000 000 369 90 00 15 Other -Fingerprinting .OD 72.00 .00 OD 72.00- 001 000 000 369 9D 00 35 Other -Notary 16.00 240.00 .00 .00 240.00- 001 000 000 369 90 00 40 Other -Postage .00 408.79 .00 .00 408.79- 001 000 000 369 90 00 45 Other -Reports 13.51 127.75 .00 .00 127.75- TOTAL MISCELLANEOUS REVENUES 12,303.75 196,125.35 249,200.00 78.70 53,074.65 NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) 00 .00 225,000.00 .00 225,000.00 001 000 000 389 00 00 10 Attorney 00 4.50 .00 .00 4.50- 001 000 000 389 00 00 20 Building Inspector 1,537.19 5,997.32 .00 .00 5,997.32- 001 000 00D 389 00 00 30 Building Official 348.01 30,232.89 .00 .00 30,232.B9- 001 000 OOD 309 00 00 50 Engineer 16,916.28 148,905.05 .00 OD 148,905.05- 001 000 QOD 369 00 00 60 Landscape Architect 3,886.99 22,720.58 .00 .00 22,720.58- 001 000 000 389 00 00 70 Planner 4,089.50 29,717.90 .00 .00 29,717.90- TOTAL NONREVENUES 26,777.97 237,578.24 225,000.00 105.59 12,578.24- TOTAL GENERAL FUND 624,273.19 5,235,006.12 5,259,143.00 99.54 24,136.88 s17H City of Medina MONTHLY EXPENDDITURE REPORT Now 30, 2008 PAGE 1 M.T.D. Y.T.D. $ OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 ' Professional Services 001 000 000 511 60 42 00 Communications -TV System 001 000 000 511 60 43 00 Travel & Training 001 000 000 511 60 49 00 Miscellaneous 001 000 000 511 60 49 10 Medina Days 001 000 000 511 BO 51 00 Elections Serv-Voter Reg Costs TOTAL LEGISLATIVE SERVICES .00 4,906.07 5,000.00 99.12 93.93 .00 .00 25,000.00 .00 25,000.00 .00 566.09 2,500.00 22.64 1,933.91 47.10 1,233.92 3,000.00 41.13 1,766.08 .00 6,062.64 7,500.00 80.84 1,437.35 .00 8,292.34 6,000.00 138.21 2,292.34- 41.10 21,061,06 49,000.00 42.98 27,938.94 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2008 PAGE M.T.D. Y.T.D. 8 OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney .00 36,000..00 48,000.00 75.DO 12,000.00 001 000 000 512 50 41 20 Public Defender .00 9,150.00 10,DDO.00 91.50 850.00 001 ODO 000 912 50 41 30 Expert Witness .00 .00 1,000.00 .00 1,000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 3,793.00 47,634-60 60,000.00 79.39 12.365-50 TOTAL MUNICIPAL COURT 3,793.00 92,784.50 119,000.00 77,97 26,215.50 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 001 000 000 513 10 21 SO Auto Allowance TOTAL PERSONNEL BENEFITS OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 001 000 000 513 10 41 00 Professional Services 001 000 000 513 10 42 00 Communications 001 000 000 $13 10 43 00 Travel & Training 001 000 000 513 10 49 00 Miscellaneous 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance TOTAL OTHER SERVICES & CHARGES TOTAL EXECUTIVE DEPARTMENT PAGE 3 OF UNEXPENDED TOTAL BALANCE 10,833.33 40,333.08 118,344.00 34.08 78,010,92 10,833.33 40,333.08 118,344.00 34.08 78,010.92 3,803.57 6,618.71 30,025.00 22.04 23,406.29 _00 .00 4,200.00 .00 4,200.00 3,803.57 6,618.71 34,225.00 19.34 27,606.29 1,584.00 1,584.00 1,500.00 105.60 84.00- 1,015.00 109,46B.31 S0,OOO.00 218.94 59,468.31- .00 262,81 600.00 43.80 337.19 .00 930.43 2,500.00 37.22 1,569.57 .00 309.26 5,000.00 6.19 4,690.74 .00 1,170.33 500.00 234.07 670.33- 2,599.00 113,725.14 60,100.00 189,23 S3,625-14- 17,235.90 160,676.93 212,669.00 i 75.55 51,992.07 City of Medina MONTHLY EXPENDITURE REPORT November 301, 2008 - M.T.D_ X.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 10 43 00 Travel & Training 001 000 000 514 10 46 00 Insurance (WCIA) 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 49 10 Miscellaneous 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 514 10 64 10 Financial Reporting Software TOTAL CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT PAGE 4 !k OF UNEXPENDED TOTAL BALANCE 5,738.00 63,118.00 68,100.00 92.68 4,982.00 5,738.00 63,118.00 68,100.00 92.68 4,982.00 1,489.12 15,742.37 19,035.00 82.70 3,292.63 1,489.12 15,742.37 19,035.00 82.70 3,292.63 1,473.00 2,617.26 3,000.00 87.24 382.74 .00 68,235,00 73,000.00 93.47 4,765.00 19.95 854.17 750.00 113.89 104.17- 315.83 7,470.45 6,200.00 120.49 1,270.45- .00 11,722.27 14,200.00 82.55 2,477.73 1,808.78 90,899.15 97,150.00 93.57 6.250.85 .00 .00 25,000.00 .00 25,000.00 .00 .00 25,000.00 .00 25,000.00 9,035.90 169,759.52 209,285.00 81.11 39,525.48 City of Medina MONTHLY EXPENDITURE REPORT November 80, 2008 PAGE ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 DESCRIPTION LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT M.T.D. Y.T.D. EXPENDITURES EXPENDITURES .00 100,704.85 178.00 848.00 178.00 101,552.85 $ OF UNEXPENDED APPROPRIATED TOTAL BALANCE 142,750.00 70.55 42,045.15 15,000.00 5.65 14,152.00 1S7,750.00 64.38 56,197.15 City of Medina MONTHLY EXPENDITURE REPORT November 00, 2008 PAGE 6 M.T.D. Y.T.D. It OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CENTRAL SERVICES SALARIES & WAGES 001 000 000 SIB 10 it 00 Salaries & Wages 16,148.66 175,884.81 182,395.00 96.43 6,510.19 001 000 000 518 10 12 00 Overtime .00 306.36 2,500.00 12.25 2,193.64 TOTAL SALARIES & WAGES 16,148.66 176,191.17 184,895.00 95.29 8,703.83 PERSONNEL BENEFITS 001 000 000 518 SO 21 00 Personnel Benefits 4,705.70 49,610.86 62,351.00 79.57 12,740.14 001 000 000 518 10 23 00 Tuition .00 778.00 .00 .DO 778.00- TOTAL PERSONNEL BENEFITS 4,705.70 50,388.86 62,351.00 80.81 11,962.14 OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and operating Supplies SB0.05 9,349.33 23,000.00 40.65 13,650.67 001 000 000 518 10 41 00 Professional Services .00 1,364.03 .00 .00 1,364.03- 001 000 000 S1B 10 41 90 Prof Serv-Imaging .00 2,480.99 22,955.00 10.81 20,474.01 001 000 000 518 10 42 00 Postage/Telephone 681.D7 22,322.58 30,000.00 74.41 7,677.42 001 000 000 518 10 43 00 Travel & Training 170.34 2,612.90 5,500.00 47.51 2,887.10 001 000 000 SIB 10 44 00 Advertising .00 2,919.71 4,000.00 72.99 1,080.29 001 000 000 SIB 10 47 00 Utility Serv-Elec,Water,Waste .00 6,B17.71 11,000.00 61.98 4,182.29 001 000 000 518 10 48 00 Repairs & Maint-Equipment .00 .00 2,000.00 .00 2,000.00 Dol 000 000 518 10 49 20 Dues, Subscriptions 145.00 1,021.20 2,500.00 40.85 1,478.80 001 000 000 518 10 49 30 Newsletter 4,45B.79 20,960.03 32,000.00 65.50 11,039.97 001 000 000 518 10 49 40 Photocopies 33.65 2,497.22 1,500.00 166.4E 997.22- 001 000 000 518 10 64 10 PRA/Agenda Manager Software 333.33 8,333.33 10,000.00 83.33 1,666.67 TOTAL OTHER SERVICES & CHARGES 6,402.23 80,679.03 144,455.00 55.85 63,775.97 BUILDING MAINTENANCE 001 000 000 519 30 45 00 Facility Rental 429.00 5,953.64 6,201.00 96.01 247.36 001 ODO 000 519 30 48 00 Repairs/Maint-City Hall Bldg 96.23 12,657.55 18,500.00 68.42 5,842.45 TOTAL BUILDING MAINTENANCE 525,23 18,611.19 24,701.00 75.35 6,089.81 SUBTOTAL CENTRAL SERVICES 27,781.82 325,870.25 416,402.00 78.26 90,531.75 City of Medina MONTHLY EXPENDITURE REPORT NOvember 30, 204$ '_ " M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 518 90 31 00 Office & Operating Supplies 001 000 000 51B 90 41 50 Technical Services 001 000 000 518 90 48 00 Repairs & Main -Equipment TOTAL INFORMATION TECHNOLOGY INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastside Transportation Prog. 001 000 000 519 90 49 OB OMWBE - Office of Minority 00i 000 000 519 90 51 20 Puget Sound Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 9051 40 King County Water & Land Resou 001 000 000 519 90 51 60 WA St Purchasing & Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES PAGE 7 • OF UNEXPENDED TOTAL BALANCE 305.45 5,SB5.39 6,200.00 90.D9 614.61 662,40 5,893.68 10,015.00 58.85 4,121.32 657.00 12,025.64 14,710.00 81.75 2,684.36 1,624.85 23,504.71 30,925.00 76.01 7,420.29 .00 1,393.05 1,400,00 99.50 6.95 .00 530.00 450.00 117.78 80.00- .00 2,485.79 15,000.00 16.57 12,514.21 .00 100.00 100.00 100.00 .00 .00 31a.00 .00 .00 318.00- .00 5,364.00 5,021.00 106.83 343.00- 173.14 684.08 500.00 136.82 184.08- .00 11842.66 2,000.00 92.13 157.34 .00 .00 500.00 DO 500.00 173.14 12,717.58 24,971.00 50.93 12,253.42 29,579.81 362,092.54 472,298.00 76.67 110,205.46 City of Medina MONTHLY EXPENDITURE REPORT November 80, 200S M.T.D_ Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED POLICE DEPARTMENT SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 11 15 Salaries -Military Back€ill 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 21 SO Personnel Benefits -Retirees 001 boo 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 31 70 Police Radio Equipment 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 48 20 Repairs & Maint-CAD 001 000 000 521 20 49 00 Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 001 000 000 521 20 49 41 Lexipol Manuals 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE 8 % OF UNEXPENDED TOTAL BALANCE 62,939.50 682,129.14 830,975.00 82.09 148,84S.86 .00 9,979,63 43,000.00 23.21 33,020.37 7,479.70 92,658.30 100,000.00 92.66 7,341.70 .00 13,466.22 25,935.00 51.92 12,468.78 .00 6B6.70 31,900.00 2.15 31,213.30 70,418.20 798,919.99 1,031,BLO.00 77.43 232,890.01 19,523.12 212,584.32 249,714.00 85.13 37.129.68 3,528.20 38,810.20 46,000.00 84.37 71189.80 154.50 14,089.58 19,500.00 72.25 5,410.42 .00 11500.00 5,000.00 30.00 1,500.00 23,205.82 266,984.10 320,214.00 83.38 53,229.90 859.12 4,322,32 5,500.00 78.59 1,177.68 4,142.18 5,479.15 9,950.00 55.07 4,470.85 .00 .00 300.00 .00 300.00 .00 6,409.47 6,000.00 106.82 409.47- .00 31,732.29 29,500.00 107.57 2,232.29- _00 30,917.49 43,OOD_00 71.90 12,082.51 9.00 7,713.13 7,100.00 108.64 613.13- 5,010.30 86,573.85 101,350.00 85.42 14,776.15 35.95 13,493.23 13,000.00 103.79 493.13- .00 1,104.00 2,000.00 55.20 896.00 1,201.58 13,966.52 31,000.00 45.05 17,033.48 .00 11,939.13 25,225.00 47.33 13,285.87 .00 .00 1,000.00 .00 1,000.00 245.17 1,435.83 2,700.00 53.18 1,264.17 453.51 3,236.75 15,000.00 21,58 11,763.25 .00 12,373.27 10,000.00 123.73 2,373.27- .00 188.70 .00 .00 188.70- ,Do 429.00 500.00 85.80 71.00 .00 2,127.64 1,20D.00 177.30 927.64- .00 .00 1,000.00 .00 1,000.00 .00 3,500.76 2,500.00 140.03 1,000.76- .00 4,950.00 6,000.00 82.50 1,050.00 .00 1,230.55 3,000.00 41.02 1,769.45 .00 .00 500.00 .00 500.00 1,936.21 69,975.28 114,623.00 61.05 44,649.72 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 15 Dispatch Services-Norcom Trans 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 Access-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 85 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV. CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment 001 000 000 521 20 64 30 Mobile Traffic Radar Trailer 001 000 000 521 20 64 40 Norcom Technology Share TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMENT PAGE 9 4 Or UNEXPENDED TOTAL BALANCE .00 56,207.25 75,000.00 74.94 18,792.75 .00 631.99 8,490.00 7.48 7,818.01 .00 6,083.48 7,650.00 79.52 1,566.52 .00 1,980.00 2,640.00 75.00 660.00 .00 .00 57,000.00 .00 57,000.00 5,725.12 106,867.65 82,000-00 130.33 24,867.65- .00 10,050.00 7,500.00 134.00 2,550.00- 127.51 378.21 2,100.00 18.01 1,721.79 .DO 17,570.47 46,822,00 37.53 29,251.53 5,852.63 199,769.05 289,162.00 69.09 89,392.95 .00 298.82 1,000.00 29.88 701.18 .00 .00 12,000.00 .00 12,000.00 .00 12,921.35 44,125.00 29.28 31,203.65 .00 13,220.17 57,125.00 23.14 43,904.83 106,423.16 1,435,442.44 1,914,289.00 74.99 478,843.56 City of Medina MONTHLY EXPENDITURE REPORT Novel 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT 00 631,334.00 617,360.00 00 631,334.00 617,360.00 00 631,334.00 617,360.00 PAGE 10 OF UNEXPENDED TOTAL BALANCE 102.26 102.26 102.26 13,974.00- 13,974.00- 13,974.00- City of Medina MONTHLY EXPENDITURE REPORT November 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 D00 525 60 41 00 Prof Serv-EP Coordinator 001 000 D00 525 60 41 02 Prof Serv-Homeland Grant-CEMP 001 000 000 525 60 41 03 Prof Serv-Other 001 000 000 S25 60 42 00 Communications/Data-Coach 001 000 OGO 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed'1 Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS 309.56 309.56 4,470.00 400.00 .00 79.99 .00 4,949.99 .00 .DO 5,259-55 9,752.79 25,000.00 9,752,79 25,000.00 37,335.00 48,000.00 9,040.00 15,490.00 .00 2,000.00 2,164.87 3,200.00 1,784.74 4,800,00 50,324.61 73,490.00 16,660.38 16,800.00 16,660.38 16,800.00 76,737.78 115,290.00 PAGE 12 OF UNEXPENDED TOTAL BALANCE 39.01 39.01 77.78 58.36 .DO 67.65 37.18 68.48 99.17 99.17 66.56 15,247.21 15,247,21 10,665.00 6,450.00 2,000.00 1,035.13 3,015.26 23,165.39 139.62 139.62 38,552.22 City of Medina MONTHLY EXPENDITURE REPORT November 3o, 2oo8 M_T.D. X.T.D. ACCOUNT NUMBER DESCRIPTION DEVELOPMENT SERVICES DEPT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Prof Services 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 SS8 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 O00 000 558 60 49 00 Dues,Subscriptions,Membetships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL DEVELOPMENT SERVICES EXPENDITURES EXPENDITURES APPROPRIATED PAGE 13 b OF UNEXPENDED TOTAL BALANCE 18,910.38 194,428.64 235,948.00 82.40 41,519.36 18,970.38 194,428.64 235,948,00 82.40 41,519.36 5,682.29 57,010.94 70,547.00 80.91 13,536.06 5,682.29. 57,010.94 70,547.00 80.81 13,536.06 .00 521.69 1,200.00 43.47 678.11 .00 521.69 1,200.00 43.47 678.31 .00 28,073.26 _00 .00 28,073.26- .00 S2,614.50 70,500.00 74.63 17,885.50 .00 20,062.50 32,500.00 61.73 12,437.50 .00 9,568.75 5,000.00 191.38 4,568.75- 3,438.75 57,086.15 110,000.00 51.90 52,913.85 .00 192,446.58 250,000.00 76.98 57,553.42 250.00 30,936,61 50,000.00 61.87 19,063.39 .00 .00 1,000.00 .00 1,000.00 16.00 408.00 5,000.00 8.16 4,592.00 .00 264.50 1,000.00 26.45 735.50 .00 .00 500.00 .00 500.00 3,704.75 391,460.85 525,500.00 74.49 134,039.15 28,357.42 643,422.12 833,195.00 77.22 189,772.88 City of Medina MONTHLY EXPENDITURE REPOR� November 30, 2008 PAGE 14 M.T.D. Y.T.D. t OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages .00 22,737.50 21,000.00 108.27 1,737.50- 001 000 000 $74 20 12 00 Overtime .00 1,082.11 500.00 216.42 5a2.11- TOTAL SALARIES & WAGES .00 23,819.61 21,500.00 110.79 2,319.61- PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits .00 3,287.75 2,8D0.00 117.42 487.75- 001 000 000 574 20 22 00 Uniforms .00 885.29 600.00 147.55 285.29- TOTAL PERSONNEL BENEFITS .00 4,173.04 3,400.00 122.74 773.04- SUPPLIES 001 000 000 574 20 31 00 Operating Supplies 00 1,171.57 800.00 146.45 371.57- TOTAL SUPPLIES .00 1,171.57 8D0.00 246.45 371.57- OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training .00 88.50 200.00 44.2E li1.50 001 000 000 574 20 44 00 Advertising .00 .00 200.00 .00 200,00 001 000 000 574 20 49 00 Miscellaneous 419.00 601.18 200.00 300.59 401.18- TOTAL OTHER SERVICES & CHARGES 416.00 689.68 600.00 114.95 89.68- TOTAL RECREATION -LIFEGUARDS 418.00 29,853.90 26,300.00 113.51 3,553.90- City of Medina MONTHLY EXPENDITURE REPORT NOVA e30, 2008 PAGE 15 M.T.D. Y.T.D. 4 OF UNEXPENDED ACCOUNT NUM$ER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 14,694.46 161,229,56 202,796.00 79.50 41,566.44 001 000 000 576 80 12 00 Overtime DO 639.88 2,500-00 25.60 1,660.12 TOTAL SALARIES & WAGES 14,694.46 161,869.44 205,296.00 78.85 43,426.56 PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 4,406.95 47,431.15 57,000.00 83.25 9,548.85 001 000 000 576 80 22 00 Uniforms .00 1,535.57 2,500.00 61.42 964.43 TOTAL PERSONNEL BENEFITS 4,406-95 48,986.72 59,500-00 82.33 10,513.28 SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 93.76 13,741.00 25,000.00 54.96 11,259.00 001 000 000 576 80 31 01 Maintenance Supplies 2,760-90 5,787-62 8,000.00 72.35 2,212.38 001 DOD 000 576 80 32 00 Vehicle Fuel & Lube 1,650.73, 6,839.81 10,900.00 62-75 4,060.19 TOTAL SUPPLIES 4,505.39 26,368.43 43,900.00 60.06 17,531.57 OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services .00 10,567.97 37,500.00 28.18 26,932-03 001 000 000 576 80 41 04 Professional Services-Misc 722.73 2,744.91 91000.00 30.50 6,255.09 001 000 000 576 80 42 00 Telephone/Postage .00 2,751.94 2,000.00 137.60 751.94- 001 000 00O 576 80 43 00 Travel & Training 285.00 3,626.33 3,500.00 103.61 126.33- 001 000 000 576 80 47 00 Utilities 2,317.39 10,656.05 9,000.00 118.40 11656.05- 001 000 000 576 80 48 00 Repair & Maint Equipment .00 1,484.12 6,000.00 24.74 4,515.88 001 000 000 576 80 49 00 Miscellaneous .00 866.41 3,000.00 28.88 2,133.53 001 000 000 576 80 49 01 Misc-Property Tax .00 221.58 .00 .00 221.58- TOTAL OTHER SERVICES & CHARGES 3,325-12 32,919.31 70,000.00 47.03 37,090.63 - CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 1,049.54 1,049.54 .00 .00 1,049.54- 001 000 000 576 80 63 05 Viewpoint Park -Stairs .00 .00 24,000.00 .00 24,000.00 001 O00 000 576 80 63 10 Viewpoint Park-Irrigate/Landsc .00 .00 10,000.00 .00 10,000.00 001 000 000 576 80 63 15 Fairweather Playfield-Recondit .00 .00 10,000.00 .00 10,000.00 001 000 D00 576 60 63 20 Park/Trails-Picnic Table/Bench .00 .00 6,000.00 .00 6,000.00 001 000 ODO 576 80 64 00 Furniture and Equipment .00 912.51 1,500.00 60.77 588.49 TOTAL CAPITAL OUTLAY 1,049.54 1,961.05 51,500.00 3.81 49,536.95 TOTAL PARKS DEPARTMENT 27,982.46 272,105.al 430,196.00 63.25 158,090.99 City of Medina MONTHLY EXPENDITURE REPORT November 30, 200S M.T.O. Y.T.O. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 30 00 Street Fund 001 000 000 597 00 4D 00 Reserve Fund TOTAL OPERATING TRANSFERS TOTAL EXPENSES PAGE 16 % OF UNEXPENDED TOTAL BALANCE .00 200,000.00 200,000.00 100.00 .00 .00 500,000.00 500,000.00 100.00 .00 .00 700,000.00 700,000.00 100.00 .00 228,309.30 4,696,822.65 5,856,629.00 80.20 1,159,806.35 City of Medina MONTHLY REVENUE REPORT Now tuber 30, 2008 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 20 00 00 Equip -Insurance Recoveries TOTAL OTHER FINANCING SOURCES TOTAL EQUIPMENT REPLACEMENT PAGE 3 Y.T.D. %. OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 12,285.00 12,285.00 100.00 .00 00 12,285.00 12,285.00 100.00 .00 00 12,285.00 12,285.00 100.00 .00 City of Medina MONTHLY EXPENDITURE REPORT November 30, 2008 PAGE 17 M.T.D. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 521 50 64 00 Police -Automobile 10,148.68 76,777.04 79,480.00 96.60 2,702.96 TOTAL CAPITAL OUTLAY 10,148.66 76,7?7.04 79,480.00 96.60 2,702.96 TOTAL EQUIPMENT REPLACEMENT 10,148.69 76,777.04 79,480.00 96.60 2,702.96 City of Medina MONTHLY REVENUE REPORT November 30, '.2008 M.T.D. ACCOUNT NUM8ER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 331 06 91 00 Nat'l Pollution Discharge Elim 101 000 D00 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 000 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 Y.T.D. & OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION .00 .00 75,000.00 00 5,541.83 61,082.38 74,000.00 02.54 5,S41.83 61,082.38 149,000.00 40.99 .00 200,000.00 200,000.00 100.00 .00 200,000.00 200,000.00 100.00 5,541.83 261,082.38 349,000.00 74.81 75,000.00 12,917.62 87,917.62 .00 .00 87,917.62 City of Medina MONTHLY EXPENDITURE REPORT 240S PAGE 18 M.T.A. Y.T.D. % OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & wages 14,694.46 161,229.56 177,836.00 90.66 16,606.44 101 000 000 542 30 12 00 Overtime .00 639.91 .00 .00 639.91- TOTAL SALARIES & WAGES 14,694.49 161,869.47 177,836.00 91.02 15,966.53 PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 4,407.27 47,454.52 51,200.00 92.68 3,145.48 101 000 000 542 30 22 00 Uniforms .00 575.86 21500.00 23.03 1,924.14 TOTAL PERSONNEL BENEFITS 4,407.27 48,030.38 53,700.00 89.44 5,669.62 ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies .00 4,771.74 10,000.00 47.72 5,228.26 101 000 000 542 30 35 00 Small Tools/Minor Equipment .00 .00 1,500.00 .00 11500.00 101 000 000 542 30 41 00 Professional Services 7,266,33 90,312.06 155,000.00 58.27 64,687.94 101 000 000 542 30 41 10 Road & Street Maintenance .00 345.09 25,000.00 1.38 24,654.91 101 000 000 542 30 45 00 Machine Rental 461.61 461.61 2,000.00 23.08 1,538.39 101 000 000 542 30 47 OD Utility Services 55.20 432.00 2,000.00 21.60 11568.00 101 000 000 542 30 48 00 Equipment Maintenance .00 5,001.29 4,000.00 125.03 1,001.29- 101 000 000 542 4D 41 00 Storm Drain Maintenance .00 25,877.34 40,000.00 64.69 14,122.66 101 ODO 000 542 63 41 00 Street Light Utilities 1,617.83 17,767.24 21,000.00 84.61 3,232.76 101 000 000 542 64 41 00 Traffic Control Devices .00 91050.08 6,000.00 1SO.83 3,050.08- 101 000 000 542 66 41 00 Snow & Ice Removal .00 846.28 1,D00.00 84.63 153.72 101 000 000 542 67 41 00 Street Cleaning 1,507.25 1,507.25 12,D00.00 12.56 10,492.75 TOTAL ROAD & ST MAINTENANCE 10,908.22 156,371.98 279,500.00 95.95 123,128,02 TOTAL CITY STREET FUND 30,009.95 366,271.83 511,036.00 71.67 144,764.17 ACCOUNT NUMBER DESCRIPTION RESERVE FUND TRANSFERS 102 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL RESERVES FUND City of Medina MONTHLY REVENUE REPORT November 30, 2008 M.T.D. Y.T.D. RECEIPTS RECEIPTS PAGE 5 $ OF REMAINING ESTIMATED TOTAL EXPECTATION .00 500,000.00 500,000.00 100.00 .00 500,000.00 500,000.00 100.00 .00 500,000.00 500,DOD_00 100.00 .00 .00 .00 City of Medina MONTHLY REVENUE REPORT Novewdmw 30, 2008 ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenues-Tree Replace 750.00 39,676.00 35,000.00 TOTAL MISCELLANEOUS REVENUE 750.00 39,678.00 35,000.00 TOTAL TREE FUND 750.00 39,678.00 35,000.00 PAGE 6 6 OF REMAINING TOTAL EXPECTATION 113.37 4,678.00- 113.37 4,678.00- 113.37 4,678.00- City of Medina MONTHLY EXPENDITURE REPORT NovenAwn 30, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 5B9 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20 3 OF UNEXPENDED TOTAL BALANCE .00 106,068.15 114,000.00 93.04 7,931.85 00 106,06B.15 114,000.00 93.04 7,931.85 .00 106,068.15 114,000.00 93.04 7,931.85 City of Medina MONTHLY REVENUE REPORT November 30, 2008 PAGE s M.T.D, Y.T.D. 8 OF 'REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 7,182.89 201,076.31 412,500.00 48.75 211,423.69 307 000 000 317 35 00 00 Real Estate Excise Tax 2 7,182.89 20L,076.31 412,500.00 48.75 211,423.69 TOTAL TAXES 14,365.78 402,LS2.62 825,000.00 48.75 422,847.38 TOTAL CAPITAL PROJECTS FUND 14,365.78 402,152.62 825,000.00 48.75 422,847.38 ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND City of Medina MONTHLY EXPENDITURE REPORT November 30, AMOOS PAGE 22 M.T.D. Y.T.D. t OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE IMPROVEMENTS 307 000 000 595 30 63 01 Road Construction 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St 307 000 000 595 30 63 11 Facility Structural Analysis 307 000 000 595 30 63 13 Pub Safety Camera Systems 307 000 000 595 30 63 14 Viewpoint Park Dock Repair 307 000 000 595 30 63 15 Beach Prk Irrigate/Path Repair 307 000 000 595 30 63 16 Beaach Prk Pond Water Treatmt 307 000 000 595 30 63 17 Park Five Corners Landscaping TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS .DD .00 -00 .00 .00 .00 .00 .00 .00 .00 .00 00 24,992.20 293,000.00 .00 6S,000.00 94,036.71 110,000-00 .00 150,000-00 72,641.46 76D,000.00 46,BB3-21 375,DDO.00 1,000.00 55,000.00 ,Do 50,000.00 .Do 40,000.00 120.00 10,000.00 239,673.58 1,908,000.00 239,673.58 1,908,000.00 B.53 268,007.80 .00 65,000.00 85.49 15,963.29 .00 150,000-00 9.56 687,358.54 12.50 328,116.79 1.82 54,000.00 .Do 50,000.00 .00 40,000.00 1.20 9,880.00 12.56 1,668,326.42 12.56 1,668,326-42 City of Medina MONTHLY REVENUE REPORT NovemberSO, 2008 PAGE 10 M.T.D. Y.T.D. t OF REMAINING ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION NON-REVBNUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 03 Security Dep-Burke, J Michael .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 05 Security Dep-Brunell, Anne 00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 07 Sec Dep-Lee, Rae (Green Store) .00 5,000.00 .00 .00 5,000.00- 631 000 ODD 389 00 10 08 Sec Dep-Smith, N J 22,500.00 22,500.00 .00 .00 22,500.00- 631 000 000 389 00 10 10 Security Dep-Komen .00 S,DOO.00 .00 .00 5,000.00- 631 000 000 389 00 10 20 Security Dep-Medina Place .00 10,000.00 .00 .00 10,000.00- 631 DOD 000.389 00 10 22 CMP Bond -St Thomas .00 3,000.00 .00 .00 3,000.00- 631 000 000 389 00 10 23 Sec Dep-McMillan, Dr & Mrs .00 12,000.00 .00 .00 12,000.00- 631 000 000 389 00 it 01 CMP Bond-Dalzell .00 1,500.00 .00 .Do 1,500.00- 631 000 000 389 00 11 02 CMP Bond-Overlake Golf DD 1,50D.DO .00 .00 1,500.00- 631 000 000 389 00 11 03 CMP Band-8105 Overlake-Bond I 00 1,500.00 .00 .Do 1,500.00- 631 000 000 3B9 00 11 04 CMP Bond-Kobzar, Alexander .00 1,500,00 .00 .00 1,500.00- 631 000 000 389 00 11 05 CMP Bond-8105 Overlake-Boad II .00 60,000.00 .00 .00 60,000.00- 631 000 000 389 00 11 06 CMP Bond-Lochwood Lozier Custm .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 07 CMP Bond-Noarat Majlesy .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 08 CMP Bond-Overlake Golf&Country .00 25,001.20 .00 .00 25,001.20- 631 000 000 389 00 11 12 CMP Bond-Swindells/Schiro .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 13 CMP Bond-Osterhaus C-1939 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 1S CMP Bond-Valdman, Bert C- .00 1,500.00 .00 OD 1,500.00- 631 000 000 389 00 11 16 CMP Bond-Waghini, Deven .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 17 CMP Bond-Bakhmet C-1945 DO 1,500.00 .Do _00 1,500.00- 631 000 000 389 00 11 18 CMP Bond -Fine Structures .00 1,500.00 .00 00 1,500.00- 631 000 000 389 00 11 19 CMP Band-Chaffey, Herb .00 1,500.00 .DO .00 1,500.OD- 631 000 000 389 00 11 20 CMP Bond -Carpenter, Colin .00 11500.00 .00 .00 1,500.00- 631 000 000 389 00 11 21 CMP Bond-Mazzuca, Deric Do 11500.00 .00 _00 1,500.00- 631 000 000 384 00 11 22 CMP Bond-Saad, Paul .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 23 CMP Bond -Fox, David C-2117 _00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 24 CMP Bond -Perry, Douglas C-2089 _00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 26 CMP Bond -Perkins C2334 .00 3,000.00 .00 .00 3,000.00- 631 000 000 389 00 11 27 CMP Bond-Odegard 00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 12 01 Cash Band-Majlesy,Nate ROW3177 .DO 10,000.00 .00 .00 10,000.00- 631 000 000 389 00 20 10 Park Bench -Tiles .00 2,46D.00 .00 .00 2,460.00- 631 000 000 389 12 52 01 WA St -Bldg Code Fee 663.46 1,252.96 .00 .00 1,252.96- 631 000 000 389 12 52 03 WA St -Judicial Info Systems 1,171.84 8,387,05 .00 .00 8,387,05- 631 000 000 389 12 52 06 WA St -State Portion 6,873.19 45,663.07 .00 .00 45,663.07- 631 000 000 389 12 52 07 WA St -State 301 4,093.99 26,023.76 .00 .00 26,023.76- 631 000 000 389 12 52 08 NA St -Trauma Care 323.32 2,554.66 .00 .00 2,554.68- 631 000 000 389 12 52 09 WA St-Lab-Bld/Breath 665.02 3,416.22 .00 .00 3,416.22- 631 000 000 389 12 52 11 WA St -School Zone .00 149.1E .00 .DO 149.18- 631 000 000 389 12 52 12 WA St -State Portion-PSEA 3 216.35 1,043.22 .00 .00 1,043.22- 631 000 000 389 12 52 13 WA St -Auto Theft Prevention 401.70 3,556.53 .00 .00 3,556.53- 631 000 000 389 12 52 14 WA St -Trauma Brain Injury .00 342.97 .00 .00 342.97- 631 000 000 389 12 52 88 Dept Of Lic-Gun Permit-$18/21 54.00 488.00 .00 _00 4B8.00- 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 57.75 404.25 .00 .00 404.25- 631 000 000 389 12 52 99 King County -Crime Victims _00 921.86 .00 .00 921.86- 631 000 000 389 12 60 00 Lifeguard Tee Shirts .00 30.00 .00 .00 30.00- TOTAL NON -REVENUES 37,020.62 295,694.95 Do .00 295,694.95- ACCOUNT NUMBER 631 000 000 S89 00 10 03 631 000 000 589 00 10 07 631 000 000 589 00 10 20 631 000 000 589 00 10 22 631 000 000 589 00 20 10 631 000 000 589 00 20 15 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 52 06 631 000 000 509 12 52 07 631 000 000 589 12 52 08 631 000 000 589 12 52 09 631 000 000 589 12 52 11 631 000 000 589 12 52 12 631 000 000 589 12 52 13 631 000 000 589 12 52 14 631 000 000 589 12 52 89 631 000 000 589 12 52 69 631 000 000 589 12 52 99 City of Medina MONTHLY EXPENDITURE REPORT - November 30, 2008 M.T.D_ Y.T.D. DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED NON -REVENUE TRUST FUND NON -EXPENDITURES Security Dep-Burke, J Michael SEC DEP-LER, HAE (GREEN STORE) Security Dep-Medina Place CMP Bond -St Thomas Park Bench -Tiles Benchmark -Upland Appraisal WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30$ WA St -Trauma Care WA St-Lab-Bld/Breath WA St -School zone WA St -State Portion-PSEA 3 WA St -Auto Theft Protection WA St -Trauma Brain Injury Dept of Lie -Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) King County -Crime Victims TOTAL NON -EXPENDITURES PAGE 24 $ OF UNEXPENDED TOTAL BALANCE .00 .S,000.00 .00 .00 5,000.00- .00 S,000.00 .00 .00 5,000.00- .00 10,000.00 .00 .00 10,000.00- .00 3,ODO.00 .00 .00 31000.00- .00 60.00 .00 .00 60.00- .00 500.00 .00 .00 SOO,OO- .DO 562.50 .00 .00 562.50- .00 6,437.58 .00 _00 6,437.58- .00 37,030.21 .00 .00 37,030.21- .00 20,776.49 _00 .00 20,776.49- .00 2,036.26 ,00 .00 2,036.26- .00 2,620.53 .00 .00 2,620.53- .00 149.18 .00 .00 149.18- .00 772.59 .00 .00 772.59- .00 21884.89 .00 .00 2,884.89- .00 342.97 .00 .00 342.97- _00 432.00 .00 .DO 432.00- .00 346.50 .00 .00 346.50- .00 921.86 .00 .00 921.86- .00 98,873.56 .00 .00 98,873.56- City of Medina s17H Ciaims Cheek Register November 30, 2008 PAGE 1 Check Amount VENDOR DATE DATE DISTRIBUTION 14unifer NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74652 3,168.39 18147 BANK OF AMERICA 11/06/08 00/00/00 OCT'08-BAKER A 001 000 000 518 10 31 00 10.33 TARGET -SUPPLIES INVOICE TOTAL 10.33 OCT'OS-BAKER B 001 000 000 518 10 43 00 40.00 PERKINS COIE-BAKER INVOICE TOTAL 40.00 OCT'08-BAKER C 001 000 000 518 10 49 20 145.00 SHRM-BAKER DUES INVOICE TOTAL 145.00 OCT'08-BAKER D 001 000 000 518 10 43 00 10.93 NATURES PANTRY -FOOD INVOICE TOTAL 10.93 OCT'OB-BAKER E 001 000 000 518 10 43 00 14.00 AMPCO PRKG-BAKER INVOICE TOTAL 14.00 OCT108-BAKER F DOI 000 000 Sib 10 43 00 75.00 AWC-GREYTAK INVOICE TOTAL 75.00 OCT'O8-BAKER G 001 000 000 518 10 43 00 16.41 NATURE PANTRY -FOOD INVOICE TOTAL 16.41 OCT'DS-BAKER H 001 000 000 51B 10 43 00 14.00 AMPCO PRKG-BAKER INVOICE TOTAL 14.00 OCT'08-BAKER I 001 000 000 518 90 48 00 657.00 MEMOSUM-MEMORY SERVER INVOICE TOTAL 657.00 OCT'OB-BAKER J 001 000 000 511 60 49 00 33.96 4FC-FOOD FOR INTERVIEWS . INVOICE TOTAL 33.96 OCT'08-BAKER K 001 000 000 511 60 49 00 13.14 STARBUCKS-INTERVIEWS INVOICE TOTAL 13.14 OCT'08-BURDUE 001 000 000 514 10 49 00 19.95 GO TO MY PC -CONNECTION INVOICE TOTAL 19.95 OCT'OB-CALDWELLA 001 000 000 513 10 35 00 1,594.00 KLOG-FIREPROOF CABINET INVOICE TOTAL 1,584.00 Ulty of M edina Claims Check Register November 30, 2008 PAGE 2 Cheek Amount VENDOR DATE DATE DISTRIBUTYON N am. NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT OCT'08-CALDWELLB 001 000 000 518 90 31 00 305.45 MICROPARTS-HARD DRIVE INVOICE TOTAL 305.45 OCT'08-CHEN A 001 000 000 525 60 42 00 19.99 MOTOSTAT-MCC INTERNET INVOICE TOTAL 79.99 OCT'OB-CHEN B 001 000 000 521 20 31 00 124.23 DELL -PRINTER INK INVOICE TOTAL 124.23 OCT108-CHEN C 001 000 000 521 20 35 20 9.00 PORT OP SEATTLE-PRKG INVOICE TOTAL 9.00 OCT108-GRUMBACH 001 000 000 558 60 43 00 16.00 REPUBLIC -PARKING INVOICE TOTAL 16.00 74653 .00 18147 BANK OF AMERICA 11/06/09 11/06/08 VOIDED WARRANT .00 VOIDED WARRANT .00 INVOICE TOTAL _00 74654 254.66 18404 AT&T MOBILITY 11/12/08 00/00/00 9/9/08-10/8/08 001 000 000 521 20 42 00 254.66 PATROL CAR MODEM INVOICE TOTAL 254.66 74655 245.17 18460 BANC OF AMERICA LEASING 11/12/06 00/00/00 10660041 001 000 000 521 20 45 00 245.17 KONICA MINOLTA COPIER INVOICE TOTAL 24S.17 74656 33.65 18220 BELLEVUE COPY & REPROGRAPHICS 11/12/OB 00/00/00 208261 001 000 000 51B 10 49 40 15.4E COPIES INVOICE TOTAL 15.45 208278 001 000 000 518 10 49 40 18.20 COPIES INVOICE TOTAL 18.20 74657 1,015.00 18476 CABOT DOW ASSOCIATES, INC 11/12/08 00/00/00 OCT'OS 001 000 ❑00 513 10 41 00 1,015.00 POLICE LABOR NEGOTIATE INVOICE TOTAL 1,015.00 74658 164.95 18363 COMCAST 11/12/08 00/00/OD NOV108 001 000 000 521 20 42 00 164.9S HIGH SPEED INTERNBT INVOICE TOTAL 164.95 74659 54.80 18275 CRYSTAL AND SIERRA SPRINGS -ADM 11/12/08 00/00/00 1008-ADMIN 001 000 000 518 10 31 00 54.80 WATER linty or meama Claims Check Register Novemberi0, 2008 PAGE 3 Cheek Amount VENDOR GATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 54.80 74660 25.70 3385 CRYSTAL AND SIERRA SPRINGS-POL 11/12/08 OD/00/00 1008-POLICE 001 000 000 521 20 31 00 25.70 WATER INVOICE TOTAL 25.70 74661 681.26 3708 DAY WIRELESS SYSTEMS 11/12/08 00/00/00 37390 001 000 000 521 20 31 00 681.26 REPLACE BROKEN PARTS INVOICE TOTAL 681.26 74662 4,029.45 18137 DELL MARKETING LP 11/12/08 00/00/00 XCWWR67X6 001 000 000 52L 20 31 40 4,029.45 TWO COMPUTERS-CHIEF,LT INVOICE TOTAL 4,029.45 74663 59.28 4640 ENA COURIERS INC 11/12/O8 00/00/00 210239 001 000 000 521 20 42 00 59.28 COURIER SERVICE INVOICE TOTAL 59.28 74664 309.56 18464 FIELDHOUSE 11/L2/08 00/00/00 210112DA 001 000 000 525 60 31 00 309.56 YIPS PROGRAM SUPPLIES INVOICE TOTAL 309.56 74665 10,148.68 5270 FINANCIAL CONSULTANTS INT'L IN 11/12/08 00/00/00 9958 100 000 D00 521 50 64 00 10,148.68 AUTO 16 EQUIPMENT INVOICE TOTAL 10,148.68 74666 4,870.00 5275 FINNIGAN, KRISTEN 11/12/08 00/00/00 OCT108 001 DOO 000 525 60 41 00 4,470.00 EMERGENCY/CEMP OCT'08 001 000 000 525 6D 41 02 400.00 EMERGENCY/CEMP INVOICE TOTAL 4,870.00 74667 85.82 6330 HOME DEPOT CREDIT SERVICES 11/12/08 00/00/00 200810 001 000 000 918 30 48 00 44.47 SUPPLIES 200810 001 000 00O 576 80 31 01 41.35 SUPPLIES INVOICE TOTAL 85.82 74668 77.85 6340 HOMEGUARD SECURITY SERVICES 11/12/08 00/00/00 JH7115 001 000 000 521 20 42 00 77.65 MONITORING INVOICE TOTAL 77.85 74669 333.33 18436 ICOMPASS TECHNOLOGIES INC 11/12/08 00/00/00 80492 001 000 000 518 10 64 10 333.33 SOFTWARE RENEWAL INVOICE TOTAL 333.33 74670 691.07 18394 INTEGRA TELECOM 11/12/08 OD/DO/00 OCP'08 001 000 000 518 10 42 00 681.07 T-1 PHONE DATA CIRCUIT INVOICE TOTAL 681.07 74671 5,725.12 8210 KC FINANCE -JAIL SERVICES 11/12/08 00/00/00 IS05672 001 000 000 521 20 51 50 5,725.12 MISDEMEANOR MAINT City of Medina Claims Check Register November 30, 2008 PAGE 4 Cheek AMOtMt VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 5,725.12 74672 3,793.00 B625 KIRKLAND MUNICIPAL COURT 11/12/08 00/00/00 SEPOSMED 001 000 000 512 50 51 10 3,793.00 TRAFFIC FILING FEES INVOICE TOTAL 3,793.00 74673 406.04 18440 KONICA MINOLTA BUSINESS SOLUTI 11/12/O8 00/00/00 211068875 001 000 000 521 20 48 00 406.04 QTRLY MAINTENANCE INVOICE TOTAL 406.04 74674 418.00 9800 MERCER ISLAND, CITY OF 11/12/08 00/00/00 ME2008-A 001 000 DOD 574 20 49 00 418.00 LIFEGUARD SAFETY BUOY INVOICE TOTAL 418.00 74675 80.00 18370 MHM RESOURCES, INC 11/12/08 00/00/00 125A10102634 001 000.000 514 10 43 00 8D.D0 125 PLAN FEE INVOICE TOTAL 80.00 74676 662.40 18463 MX LOGIC 11/12/08 00/00/00 217809 001 000 000 518 90 41 50 662.40 ARCHIVE STORAGE INVOICE TOTAL 662.40 74677 276.81 11015 PACIFIC OFFICE AUTOMATION-BEAV 11/12/08 00/00/00 649271 001 000 000 518 10 31 00 276.81 STAPLE CARTRIDGE INVOICE TOTAL 276.81 74678 53.73 11270 PITNEY BOWES INC-SUPPLIES 11/12/08 DO/00/00 5500756063 001 000 000 518 10 31 00 53.73 SUPPLIES INVOICE TOTAL 53.73 74679 429.00 13404 PUBLIC STORAGE 11/12/08 00/00/00 UNIT 1121-DEC-08 001 000 000 518 30 45 00 164.00 STORAGE INVOICE TOTAL 164.00 UNIT 1410-DECIOS 001 000 000 518 30 45 DO 265.00 STORAGE INVOICE TOTAL 265.00 74660 548.01 IB256 QWEST 11/12/08 00/00/00 106460 001 000 000 521 20 42 00 548.01 EQUIP TO CONVERT INVOICE TOTAL 548.01 74681 47.47 13400 SECURITY SAFE & LOCK INC 11/12/08 00/00/00 369546 001 000 000 521 20 48 00 47.47 REKEY LOCKS INVOICE TOTAL 47.47 746B2 6,345.00 18438 SKOOG, ANNE 11/12/08 00/00/00 110 101 000 000 542 30 41 00 6,345.00 GIS MAPPING INVOICE TOTAL 6,345.00 74683 4,458.79 12660 SOS DATA SERVICES INC 11/12/08 00/00/00 23562 001 000 000 518 10 49 30 4,458.79 NEWSLETTER Cheek AMOUMt VENDOR NuukbeP NUMBER VENDOR NAME City of Medina Claims Check Register November 30, 200S DATE DATE 74684 250.00 18377 SOUND TREE SOLUTIONS, INC 74685 212.31 13520 STAPLES BUSINESS ADVANTAGE 74686 210.00 14605 US BANK 74687 285.00 18197 WILLIS, JOE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 11/12/08 00/00/00 8-078 001 000 000 558 60 41 50 TREE ASSESSMENT INVOICE TOTAL 11/12/08 00/00/00 3108501675 001 000 000 521 20 31 00 SUPPLIES INVOICE TOTAL 3109992070 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 3109982071 001 000 ODD 518 10 31 00 SUPPLIES INVOICE TOTAL 3109982072 001 000 000 518 10 31 00 SUPPLIES INVOICE TOTAL 11/12/08 00/00/00 82739 001 000 000 514 10 49 10 AUG'OS BANK FEE INVOICE TOTAL 11/12/08 00/00/00 NOVI08 001 000 000 576 80 43 00 AUTO ALLOWANCE INVOICE TOTAL, 74688 50.63 422 XO COMMUNICATION SERVICES -POLL 11/12/08 00/00/00 34743718 001 000 000 521 20 42 00 ALARM SYSTEM INVOICE TOTAL 74689 214.33 9070 LOWE'S BUSINESS ACCOUNT 11/12/08 00/00/00 200810 001 000 000 521 20 31 40 SUPPLIES 200810 001 000 000 576 80 31 00 SUPPLIES 2ODS10 001 ODD 000 518 30 48 00 SUPPLIES 200810 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 74690 2,719.55 18307 ARCHITECREATION, INC. 11/13/08 00/00/00 MSC-08-0672 001 000 000 576 80 31 01 SAFETY. SURFACING INVOICE TOTAL 74691 2,104.98 15DO BELLEVUE CITY TREASURER - UTIL 11/13/08 00/00/DO 200810B 001 000 000 576 80 47 00 WATER INVOICE TOTAL PAGE 5 DISTRIBUTION AMOUNT 4,458.79 250.00 250.00 27.93 27.93 12.92 12.42 5.10 5.10 166.36 166.36 210.00 210.00 285.00 285.00 50.63 SO.63 112.73 40.77 51.76 9.07 214.33 2,719.55 2,719.55 70.35 70.35 City of Medina Claims Cheep, RRpgister November 30, 200S Check Amount VENDOR DATE DATE Nunibe1. NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER 200810C 001 000 000 S76 80 47 00 WATER INVOICE TOTAL 200810D 001 000 000 576 80 47 00 WATER INVOICE TOTAL 74692 1,049.54 2655 CADMAN INC 11/13/08 00/00/00 2SO0629 001 000 000 576 80 63 00 UTILITY SAND INVOICE TOTAL 2500820 001 000 000 576 80 63 00 UTILITY SAND INVOICE TOTAL 74693 1,650.73 3100 CHEVRON (PW STREETS) 11/13/08 00/00/00 14533137 001 000 000 576 80 32 00 PW AUTOMOBILES INVOICE TOTAL 14948359 001 000 000 576 80 32 00 - PW AUTOMOBILES INVOICE TOTAL 74694 36.87 18274 CRYSTAL AND SIERRA SPRINGS-PW 11/13/08 00/00/00 1008-PW 001 000 ODD 576 80 31 00 WATER INVOICE TOTAL 74695 1,193.00 18137 DELL MARKETING LP 11/13/OB 00/00/00 XCTTJ5838 001 000 000 514 10 43 00 OPTIPLEX MINTOWER INVOICE TOTAL 74696 74.10 4640 ENA COURIERS INC 11/13/08 00/00/00 210635 001 000 000 521 20 42 00 COURIER SERVICE INVOICE TOTAL 74697 1,S07.25 S150 EVERSON'S ECONO-VAC, INC. 11/13/08 00/00/00 61879 101 000 000 542 67 41 00 POWER SWEEP AREA INVOICE TOTAL 74698 17B.00 5450 POSTER PEPPER 11/11/08 00/00/00 899733 001 000 000 515 20 41 60 SKINNER APPEAL INVOICE TOTAL 901372 001 000 000 515 20 41 60 SKINNER APPEAL INVOICE TOTAL 14699 461.61 6305 HERTZ EQUIPMENT RENTAL CORPORA 11/13/08 00/00/00 23935921-001 101 000 000 542 30 45 DO TRENCHER INVOICE TOTAL PAGE 6 DISTRIBUTION AMOUNT 302.75 302.75 1,731.88 1,731.88 614.86 614.86 434.68 434.68 1,364.28 1,364.28 286.45 286.45 36.87 36.87 1,393.00 1,393.00 74.10 74.10 1,507.25 1,507.25 133.50 133.50 44.50 44.50 461.61 461.61 vity afMedina Claims Check Register November 30, 2008 PAGE 7 Cheek Amolmt VENDOR DATE DATE DISTRIBUTION Nwuber NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER AMOUNT 74700 35.95 6340 HOMEGUARD SECURITY SERVICES 11/13/08 00/00/00 KH1113 001 000 000 521 20 41 00 35.95 PROP RM MONITORING CHGS INVOICE TOTAL 35.95 74701 7.05 7180 ISSAQUAH HONDA KUBOTA 11/13/08 00/00/00 73623 001 000 000 576 80 31 00 7.05 SUPPLIES INVOICE TOTAL 7.05 74702 173.14 8300 KC FINANCE -MENTAL HEALTH, CHEM 11/13/08 00/00/00 7830177 001 000 000 519 90 51 30 173.14 3RD QTR'08 LIQUOR INVOICE 'TOTAL 173.14 74703 921.33 8301 KC OFFICE OF FINANCE 11/13/08 00/00/00 WRIAS-4429 101 DOD 000 542 30 41 00 921.33 SALMON CONSERVATION INVOICE TOTAL 921.33 74704 127.51 8752 KIRKLAND, CITY OF 11/13/08 00/00/00 3RD QTR108 001 000 000 521 ZO 51 00 127,51 DOMESTIC VIOLENCE INVOICE TOTAL 127.51 74705 154.50 18099 MICHAEL'S DRY CLEANING 11/13/08 00/00/00 9/15/08-10/31/06 001 000 000 521 20 22 DO 154.50 POLICE DRY CLEANING INVOICE TOTAL 154,50 74706 507.60 11020 PACIFIC TOPSOILS, INC. 11/13/08 00/00/00 261594 001 000 000 576 80 41 04 129.60 TOPSOILS INVOICE TOTAL 129.60 27770 001 000 000 576 80 41 04 118.80 TOPSOILS INVOICE TOTAL 118.80 277931 001 000 000 576 80 41 04 129.60 TOPSOILS INVOICE TOTAL 129.60 278091 001 000 000 576 80 41 04 129.60 TOPSOILS INVOICE TOTAL 129.60 74707 lj830.24 11700 PUGET SOUND ENERGY 11/13/08 00/00/00 200810A 101 000 000 542 63 41 00 1,594.11 ELECTRICITY INVOICE TOTAL 1,594.11 200810E 101 DOD 000 542 63 41 00 23.72 ELECTRICITY INVOICE TOTAL 23.72 200810D 001 000 000 576 80 47 00 205.61 ELECTRICITY INVOICE TOTAL 205.61 City of Medbm Claims Check Register November 30, 2008 ChBek Amount VENDOR DATE DATE 14unalbeI NUMBER 'VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 200810E 001 000 000 576 80 47 00 ELECTRICITY INVOICE TOTAL 74708 215.13 18481 R&T HOOD AND DUCT SERVICES, IN 11/13/08 00/00/00 53199 001 000 000 576 80 41 04 ANNUAL SERVICE CALL INVOICE TOTAL 74709 55.20 15203 UTILITIES UNDERGROUND LOCATION 11/13/08 00/00/00 809020S 101 000 000 542 30 47 00 EXCAVATION NOTIFICATION INVOICE TOTAL 74710 3,438.75 18391 PRENTICE, WAYNE 11/26/08 00/00/00 NOV-08 001 000 000 558 60 41 06 BLDG INSPECTOR INVOICE TOTAL GRAND TOTAL PAGE 8 DISTRIBUTION AMOUNT 6.80 6.80 215.13 215.13 55.20 55.20 3,438.75 3,438.75 69,346.29 ITEM OB-1 of 1MWFp�y9 CITY OF MEDINA Office of the City Manager December 3, 2008 To: Mayor and City Council Via: Donna Hanson, City Manager From: Jeffrey Chen, Police Chief Subject: Budget Amendment — Intergovernmental Services RECOMMENDATION: Approve a Budget Amendment to City of Medina 2008 Police Department Budget in the sum of $50,500.00. POLICY IMPLICATION: Will have significant unbalanced line items in Jail Prisoner Board, Jail Transport and Public Defender line items if not accomplished. BACKGROUND: 1. It is impossible to accurately predict year over year how many individuals will be arrested and incarcerated by the Medina Police Department. The 2008 appropriated budget amount for line item 521 20 510 50 titled Jail Service — Prisoner Board was set at $82,000 and was only an estimate. As of this current moment, we are $38,000 over that budgeted amount for a total at $120,000. For 2008, the incarceration rate for our prisoners has been higher due to mandatory jail time imposed by our presiding Kirkland Municipal Court Judge. Additionally I have previously reported to council, starting in mid 2008, the King County Prosecutor's Office had to lower their filing standards due to budget cuts on their end. This has contributed significantly to this negative deficit in our budget in this area and will continue into the future. 2. In the associated line item 521 20 51 60 titled Prisoner Transport, we are over $7500 from the appropriated amount of $7500 due to having to transport the prisoners back and forth to court/jail. 3. Lastly, the public defender line item of 512 50 41 20 is $5,000 over. We appropriated $10,000 and are currently expended at $13,000. A mid -year ruling by Municipal Court Judge Lambo requiring the public defender be present for all arraignments on our dime has caused this overage. The above 3 line items represent a total in the neighborhood of $50,500 of overages to the 2008 police department budget in their respective categories. ITEM OB-1 of MF��y9 CITY OF MEDINA Office of the City Manager November 5, 2008 To: Mayor and City Council Via: Donna Hanson, City Manager From: Jeffrey Chen, Police Chief Subject: Budget Amendment — Homeland Security Grant RECOMMENDATION: Approve a Budget Amendment to City of Medina 2008 Budget Line Item 001 000 000 331 1720 14 titled Federal Grant Homeland Security 111 in the sum of $2,516.32. POLICY IMPLICATION: None. BACKGROUND: Within the last week, the City of Medina has been advised by the King County Office of Emergency Management and the Region 6 Homeland Security Committee that another of our recent Homeland Security grant applications has been approved and awarded. This no match grant will provide us with additional interoperable communications equipment for our Mobile Communications Center (MCC). This most recent federal grant award of $2,516.32 fiscal year 2006 Law Enforcement Terrorism Prevention Program (LETPP) money will bring total grant funds awarded to the city of Medina Police Department to over $510,000 since 2004. The $2,516.32 will be reimbursed back to the city from the King County Office of Emergency Management once the equipment has been acquired and installed into the MCC. This grant will be spent and reimbursed from King County OEM before the end of 2008. ITEM OB-1 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO 819, dated November 13, 2007, the 2008 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. The following Budget Amendment F is made to the 2008 Budget for the City of Medina. Budget Amendment F.- FUND REVENUE EXPENDITURE DESCRIPTION General Fund Record the Federal Grant from Homeland Security III. Revenue: $2,516 001.000.000.331.17.20.14 Expenditure: $2,516 001. 000. 000. 525.60.41. 11 Record additional Jail Services for 2008. Expenditure: $38,000 001.000.000.521.20.51.50 Record additional Prisoner Transport Fees for 2008. $7,500 001.000.000.521.20.51.60 Record additional Public Defender costs for 2008. Expenditure: $5,000 001.000.000.512.50.41.20 Total Budget Amendment E $2,516 $53,016 Ordinance No. - 1 - ITEM OB-1 SECTION 2. The City Manager is authorized to make any transfers necessary to carry out the terms of this ordinance. SECTION 3. Effective Date This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY COUNCIL ON THIS 81h DAY OF DECEMBER 2008, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 8TH DAY OF DECEMBER 2008. Approved as to form: Wayne D. Tanaka, City Attorney Passed: 12/8/2008 Published: Eff Date: Ordinance No. 2 Mark Nelson, Mayor Attest: Rachel Baker, City Clerk ITEM OB-1 SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On December 8, 2008, the City Council of the City of Medina, Washington, adopted Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE AMENDING ORDINANCE NO. 819, 2008 BUDGET FOR THE CITY OF MEDINA, WASHINGTON. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of December 8, 2008. Rachel Baker, City Clerk Ordinance No. 3 ITEM OB 2 CITY OF MEDINA Office of the City Manager November 20, 2008 To: Mayor and City Council From: Jeff Chen, Chief of Police VIA: Donna Hanson, City Manager Subject: Over Hire Authorization AGENDA ITEM: Resolution authorizing a temporary over hire of one police officer in order to achieve and maintain the authorized police staffing level of (9) nine. BACKGROUND: The Medina Police Department is authorized 9 police officers. As is true with other police departments, we have long struggled to replace retiring/resigning officers in a timely manner. Since the year 2000, fourteen (14) sworn officers have retired or resigned. Once we are able to attract a qualified candidate, the replacement cycle for an officer leaving the department is a minimum of approximately 9 months. Less than adequate staffing reduces call response in a timely manner and in our situation, compromises the integrity of our public safety program. Upon request and recommendation of the Chief of Police, the City Manager may authorize the over hire of one (1) additional sworn police position. The over hire officer will add one officer until such time as the over hire is eliminated through attrition. The hiring of the over hire officer will; reduce lead time to replace trained officers for patrol duties, reduce certain shift coverage overtime and maintain full staffing. POLICY QUESTION: Shall the City Council give the City Manager authorization upon request and recommendation of the Chief of Police to hire one police officer on a temporary basis until the over hire position is illuminated through attrition? BUDGET IMPACT: The cost to over hire one police officer is contingent on the length of time the over hire position is in effect as well as pending collective bargaining negotiations and benefit costs, therefore, the following is only an estimate: The financial impact to add one FTE to the 2009 budget for 6 months is approximately $60,000 per year. Similarly, for one FTE for 12 months, it would be approximately $120,000. RECOMMENDATION: The City Manager, upon recommendation of the Chief of Police may authorize one (1) additional sworn police position in personnel from 9 up to 10 sworn officers; recommending an approval of pursuing an over hire resolution. SUPPORTING DOCUMENTS: Resolution ITEM OB-2 CITY OF MEDINA RESOLUTION NO. A RESOLUTION OF THE CITY OF MEDINA, WASHINGTON, AUTHORIZING THE CITY TO TEMPORARILY INCREASE THE NUMBER OF SWORN PERSONNEL FROM NINE TO TEN IN ORDER TO MAINTAIN THE AUTHORIZED STAFFING LEVEL WHEREAS, the City of Medina's Police Department's budget authorizes nine (9) sworn positions; and WHEREAS, fourteen (14) have retired, or resigned, since 2000; and WHEREAS, it can take over nine months to replace retiring, or resigning, officers; and WHEREAS, failure to have adequate staffing greatly reduces the effectiveness of the police department; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, that: SECTION ONE: The Police Department's budget be amended by temporarily increasing the authorized strength for sworn personnel from nine (9) up to ten (10). SECTION TWO: The city manager is hereby authorized to add one (1) additional sworn police officer upon the request, and recommendation, of the police chief, in order to maintain adequate staffing levels. SECTION THREE: That this Resolution shall be in full force and effect upon its passage and approval. PASSED BY THE CITY COUNCIL THIS DAY OF 2008, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2008. Approved as to form: Mark Nelson, Mayor Attest: Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk ITEM OB-3 CITY OF MEDINA Office of the City Manager December 3, 2008 To: Mayor and City Council From: Donna Hanson, City Manager Subject: 2009 Budget Update All budget adjustments discussed during the November Council meeting, as well as a few other corrections or revisions, have been included in this update and are outlined on the attached summary. There are no expenditures included in the budget for one police over hire if Council passes the resolution. Also attached is a salary survey for non -represented employees based on 2008 salaries. The survey uses 2008 assessed value to establish comparables. The survey shows that four non -represented positions are below market by 10% to 15% excluding the Finance Officer, which may not have full duties associated with Finance Director in the AWC Survey. Also included in the packet, at the request of a citizen, is another survey using the AWC salary survey and population as the basis for comparison, excluding the Finance Officer. This survey shows the same positions below market. The updated budget includes line item shifts, both increases and decreases, to address salary ranges that are below market. • The salary schedule includes 6.5% cost of living increase for all non - represented positions, including the City Manager position which was not in previous drafts reviewed by Council. This percentage is equal to the bargaining unit cola Council approved for the Teamsters Clerical Workers for 2009. • The original 10% increase budgeted for positions that are at market has been reduced by 3.5%, which totals approximately $848 per month, and leaves 6.5% for cost of living. • The original 10% increase budgeted for the four positions that are below market have been increased by an additional 2.5% or a total of $735 per month for all four positions. (Public Works Director, City Clerk/HR, Finance Officer, Director of Development Services) • The net effect is a wash from the original 10% that was budgeted for cola and market/merit to the 6.5% cola for all non represented employees and 6% market/merit for the four positions that are currently below 2008 market. Page 1 of 2 ITEM OB-3 • The salary schedule has been calculated from the maximum in the 2008 schedule times the appropriate percentage increase. The minimum is calculated at 80% of the max. and the midpoint is 90% of the maximum. This allows for a broader range before employees reach the top. It also results in the minimum in 2009 being only about 8% higher than the minimum in 2008. The midpoint is about 10% higher from the 2008 schedule. 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L,() V r r r cM0 CMO (Mp a O 000 00 0 00 0 06 O O 0 0 000 LO r r r r r- r m m N N N c0 O OR M M Cl)M m a Z N '� V CO 00 cc) CO N LOLOLOa }� Ln _MM_M Ln Ln Ln LO Ln LC) _mm Ln Ln N N N LO LO Ln LO LO LO Ln Il Ln It Lq m m m LO Ln Ln C O 000 00 O Cj 0 C7 00 00 O O 000 7 O O O O 00 O 00 O cc O O O O O O O 0 O O O O O O O O O O O O 99 O O O O O 0 000 00 0 00 C> 00 00 0 0 000 Q O O O O O O O O 00 O O O O 00 O O O O O O O O 00 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O r Cl) co co N Zit d' LO CO co m r T 00 V' N a N M O J 0 G Z D LL J J a ITEM OB-3 REPORT FOR CITY OF MEDINA SALARY STUDY 2008 December 2, 2008 Cabot Dow Associates, Inc. P.O. Box 1806 Bellevue, Washington 98004 ITEM OB-3 Background of the Study This document is a 2008 Salary Study of non -represented positions for the City of Medina. This section of the report highlights the findings of the Study. Recommendations are not made as part of this Report. The purpose of this study to provide an objective review of selected benchmark positions for non -represented City positions with regard to comparable positions in other cities to ensure the salary plan for employees of the City of Medina remains equitable for recruitment and retention of quality personnel needed to perform services to the citizens of Medina and its constituents. In launching the Study, the City established the following direction: ■ Select a reasonable and representative sample of comparison cities within the local labor market, defined as King and Snohomish County for the purposes of the Study. ■ Utilize assessed valuation of property as the primary criterion for selection of comparison cities and number of regular employees employed by cities as a secondary criterion. ■ Once the cities are selected, use the 2008 Salary Survey conducted by the Association of Washington cities for benchmark positions that match up City of Medina positions. ■ Show the minimum, midpoint and maximum salary for each matching position surveyed by the Association of Washington cities, along with the job title submitted by the participating city for their position ■ Average the salaries and calculate the variance between City of Medina and the comparison cities for the minimum, mid -point and maximum salaries. • A total of seven non -represented classifications in the City's Pay Plan are to be studied. The assessed valuation and employment information for the cities surveyed is provided below. City Assessed Valuation #FTE's Kenmore $2,777,138,936 21 Mill Creek $2,596,996,804 45 Medina $2,458,475,622 23 Woodinville $2,272,435,824 45 Maple Valley $2,015,689,942 37 Lake Stevens $1,931,822,500 56 Lake Forest Park $1,921,112,698 61 Arlington $1,882,294,666 26 Newcastle $1,788,699,969 26 Covington $1,655,992,947 45 Sno ualmie $1,481,979,705 79 Clyde Hill $1,303,791,031 18 Normand Park $1,122,951,329 29 2 ITEM OB-3 Summary of Study Findings The following is a summary of the findings that are displayed in further detail in Tables through 7 included at the end the report: Position Minimum Midpoint Maximum Matched Market Market Market To Market Variance Variance Variance City Clerk/HR - 7.8% - 9.3% - 11.7% Director of Development - 13.7% - 15.0% - 15.5% Director of Public Works - 10.4% - 12.7% - 10.9% Finance Officer* - 32.4% - 34.3% - 34.1 % Police Chief + 1.6% + 1.0% + 2.1% Police Lieutenant + 13.5% + 9.4% + 7.4% Building Official + 0.3% + 0.3% + 0.2% *City Finance Officer duties may not be full duties associated with Finance Director position in AWC Survey. Survey Analysis The following positions surveyed are below market: City Clerk (with HR responsibility) Community Development Director Public Works Director Finance Officer The following positions are at or somewhat above market: Police Chief Police Lieutenant Building Official Tables 1 through 7 summarize the labor market data and percentage difference between City salaries and the labor market pay range minimum, mid -point, and maximum in alpha order. Survey Benchmark Classifications. Tables 1 through 7 represents a comprehensive view of labor market data showing the percentage difference between the City's salaries and the labor market average salaries. The median is also often used as a better and more realistic number when a survey has fewer data points (e.g. Police Lieutenant). List of Tables: Table 1: City Clerk (with HR responsibilities, if applicable) Table 2 Community Development Director Table 3: Public Works Director Table 4: Finance Director Table 5: Police Chief Table 6: Police Lieutenant Table 7 Building Official ITEM OB-3 TABLE 1 AWC Data/Mixed Mixed City Clerk 2008 Min Mid Max 120/660 Clerk/HR Arlington Clerk/HR 4974 6034 7093 Clyde Hill Deputy Clerk 4104 4146 4188 Covington Clerk/HR 5382 6432 6817 Des Moines City Clerk 4181 4632 5083 Kenmore City Clerk 5435 6137 6838 Lake Forest Park Clerk/HR 5627 5933 7503 Lk Stevens Clerk/HR 5036 5536 6464 Maple Valley Clerk/HR 6987 7943 8898 Mill Creek Exec Asst 3843 4498 5152 Normandy Park City Clerk 4562 5323 6083 Newcastle City Clerk 4929 5412 5895 Snoqualmie Clerk/HR 5982 6403 6823 8846 Woodinville City Clerk 5128 5899 6669 Average 5090 5717 6424 Medina 4695 5185 5675 Variance -7.8% -9.3% -11.7% TABLE 2 AWC Data Community Devlopm AWC Director 2008 Min Mid Max 630 Arlington NA NA 9143 Burien 7831 NA 9519 Clyde Hill NA NA NA Covington 8092 9172 10251 Des Moines 8470 9383 10296 Kenmore 7767 8821 9874 Lake Forest Park 6403 NA 8538 Lk Stevens 6367 7019 7671 Maple Valley 6987 7943 8898 Mill Creek 6240 7303 8366 Newcastle 6823 7492 8161 Snoqualmie 7961 8404 8846 Woodinville 7457 8577 9696 Average 7309 8235 9105 Medina 6305 7000 7695 Variance -13.7% -15.0% -15.5% 4 4 ITEM OB-3 TABLE 3 AWC Data AWC Public Works Director 2008 Min Mid Max 645 PWorks Arlington NA NA 8816 Clyde Hill NA NA 7083 Covington 8092 9172 10251 Des Moines NA NA NA Kenmore NA NA NA Lake Forest Park 6513 NA 8684 Lk Stevens NA NA 7854 Maple Valley 6987 7943 8898 Mill Creek 6240 7303 8366 Newcastle 6823 7492 8161 Normandy Park 6219 7256 8292 Snoqualmie 7961 8404 8846 Woodinville 7457 8577 9696 Average 7037 8021 8632 Medina 6305 7000 7695 Variance -10.4% -12.7% -10.9% TABLE 4 AWC Data AWC Finance Director 2008 Min Mid Max 635 Finance Arlington 5940 7204 8468 Clyde Hill NA NA 6167 Covington 8092 9172 10251 Des Moines 8470 9383 10296 Kenmore 7775 8813 9851 Lake Forest Park 6579 7675 8771 Lk Stevens 6314 7038 7762 Maple Valley 6987 7943 8898 Mill Creek 6240 7303 8366 Newcastle 5467 5993 6518 Normandy Park 6219 7256 8292 Snoqualmie NA NA NA Woodinville 7457 8577 9696 Average 6867 7850 8611 Medina 4640 5160 5675 Variance -32.4% -34.3% -34.1 % 5 5 ITEM OB-3 TABLE 5 AWC Data AWC Police Chief 2008 Min Mid Max 655 Police Arlington Chief NA NA 9691 Clyde Hill Chief NA NA 6750 Covington NA Contract NA Contract Des Moines Chief 8470 9383 10296 Kenmore NA Contract NA Contract Lake Forest Park NA NA NA 9391 Lk Stevens NA NA NA 9267 Maple Valley NA Contract NA Contract Mill Creek Chief 6240 7303 8366 Newcastle NA Contract NA Contract Normandy Park Chief 6219 7256 8292 Snoqualmie Chief 8360 8824 9288 Woodinville NA Contract NA Contract Average 7322 8191 8918 Medina 7440 8275 9105 Variance 1.6% 1.0% 2.1 % TABLE 6 AWC Data AWC Police Lieutenant 2008 Min Mid Max 325 Lieut Arlington Lieut 5276 6400 7523 Clyde Hill Lieut NA NA 7042 Covington X Contract NA Contract Des Moines Commdr 7240 8020 8800 Kenmore X Contract NA Contract Lake Forest Park Manager 5597 6530 7463 Lk Stevens Commdr 5963 6672 7380 Maple Valley X Contract NA Contract Mill Creek Commdr 5407 6328 7248 Newcastle X Contract NA Contract Normandy Park Asst Chief 5312 6198 7083 Snoqualmie NA NA NA Woodinville X Contract NA Contract Average 5799 6691 7506 Medina 6580 7320 8060 Variance 13.5% 9.4% 7.4% 6 6 ITEM OB-3 TABLE 7 AWC Data AWC Building Official 2008 Min Mid Max 624 BOff Arlington Bldg Official NA NA 6490 Clyde Hill NA NA NA NA Covington Bldg Official 6410 7265 8120 Des Moines Bldg Official 6189 6856 7522 Kenmore NA NA NA NA Lake Forest Park Bldg Official 6403 NA NA Lk Stevens Bldg Official 4977 5583 6188 Maple Valley Bldg Official 5161 5806 6451 Mill Creek Bldg Official 4448 5205 5962 Newcastle Bldg Official 6234 7074 7913 Normandy Park NA NA NA NA Snoqualmie Bldg Official 7961 8404 8846 Woodinville Sr. Plans Examiner 4522 5202 5881 Average 5812 6424 7041 Medina 5830 6445 7055 Variance 0.3% 0.3% 0.2% 7 7 ITEM OB-3 The last time the City Council reviewed Medina's salary ranges in depth was 2004. At that time, the Council articulated a philosophy of not paying top dollar by position, but to be near the top of the market and to be fully competitive in the market. Fully competitive was defined as pay ranges in the top 25% of comparable cities. This philosophy has served Median well since then. The City has recently hired a Building Official, a Director of Development Services, a Police Lieutenant and two City Managers. In each case, the City was able to attract a highly qualified individual within the parameters of the salary ranges established based upon the above guidelines. The City has also lost no key employees to a comparable job because of a salary issue. A brief review of the AWC 2008 Salary Survey suggests that the Medina salary ranges are in general consistent with the existing goals. Medina's salaries are very near the top of the market for cities with a population of 2,500 — 7,499 and are at the high end of the, - market for cities up to 9,999 in population. However, the Survey also suggests that an across the board increase of 10a%a in the ranges for 2009 is not appropriate or necessary, It appears that a more appropriate approach would be a 10% increase for the positions that fall outside the City's definition of fully competitive: • City Clerk — this has been previously identified as a position needing adjustment • Development Services • Public Works The other positions, City Manager, Police Chief, Police Lieutenant and Building Official are fully competitive in the market and an increase of about 5% would appear more reasonable and fiscally prudent. ITEM OH-3 5 w (` 4A N I" C31 O 00 NC f� a' O x � c � m --+s O m L7t us cn Obi 00 V w .p V ..� A . -. �4 .Y. Oi 0 oNi VV fly .... tLi w Cf G� _. ju iv .� G3 to 04 � w �1 7 n R' f1 f�f 7C U0` ' 44 m c m%crn �vAa� G � ca 0 �- pNO �ii E' yr m c` 3 m 3 3 `aNa � `-4 cr .+ Yi W 00 ^r 00 Q V V'l U7 i" o O . *14 `i 00 V V Is W 00 41 .CO U. Cus _ t3 V w a � :� m �� C= m ° = Wc( zZ 0 oo ai us tppa Q CD O 3 w - O 3 �n �_ Q y g N .�'+ CQ% 0 O (D 8 C i!Y 47 [/► ILO N 01 +h Q IF V 0D 00 Co t1D O 41 Vt In to p p W '1k1 LO CD to V Oa L" 00 to bo w • n Ulf lu m V twp W Uu7 CCP% N 0=1 paIm W W W }"' _ tC1 r+ �� Ln R 1101, Oaa ORy �D 8 A �v► a 3 C 3 m K J C1 CD O y w.. ITEM OB-3 ATTACHMENT B The following 2008 Salary Ranges for the City employees listed shall be as follows: 2008 Salary Schedule Minimum Midpoint Maximum City Clerk $ 4,695 $ 5,185 $ 5,675 City Manager $ 8,060 $ 8,955 $ 9,845 _ Director of Development Svcs $ 6,305 $ 7,000 $ 7,695 Director of Public Works $ 6,305 $ 7,000 $ 7,695 Finance Officer $ 4,640 $ 5,160 $ 5,675 Police Chief $ 7,440 $ 8,275 $ 9,105 Police Lieutenant $ 6,580 $ 7,320 $ 8,060 Building Official $ 5,830 $ 6,445 $ 7,055 Police Sergeant $ 5,512 $ 6,028 $ 6,544 Patrol Officer $ 4,678 $ 5,229 $ 5,779 Maintenance Supervisor $ 4,847 $ 5,250 $ 5,652 I.S. Coordinator $ 3,971 $ 4,293 $ 4,615 Development Services Coordinator $ 4,054 $ 4,341 $ 4,627 Records Manager $ 3,968 $ 4,322 $ 4,675 Administrative Assistant $ 3,971 $ 4,293 $ 4,615 Maintenance Worker $ 3,816 $ 4,134 $ 4,451 ITEM OB-3 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2009, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2009 SALARY SCHEDULE. THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2009, is approved on the 10 day of November, 2008 after the notice of hearings and after the preliminary budget has been filed with the City Clerk as required by law. SECTION 2. The totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined are set forth as Attachment A. SECTION 3. The 2009 Salary Schedule for authorized positions is attached as Attachment B. SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1 ST DAY OF JANUARY 2009. PASSED BY THE MEDINA CITY COUNCIL ON THE 10 DAY OF NOVEMBER 2008. Approved as to form: Mark Nelson, Mayor Attest: Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk Passed: 11 /10/2008 Published: Eff Date: Ordinance No. ITEM OB-3 SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 10, 2008, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2009, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2009 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 10, 2008 Rachel Baker, City Clerk Ordinance No. M o 0 c Ch N CDc V v c ++ 3 0 U. co co cC C Lul cri Ali a co O c y tq o C ate+ V 0 O c C o O r ,O = v_ v r va`LL. 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LU CI C C 3 0 LL 69 0 v o co CD M N 0 I: 00 O_ N 000 V, M I�- Oo 0 ' L co co N N o , co M O ' ' 00 M I N N O O ' O 0 � � 0 0 N v O 00 Ln N O L LO C6 .1i 69 co N co cLd 69 Cl co co 69 ' O co M n N N 69 O O 0 �- 0 � M 69 n 0 N n 69 1 1 69 0 ' 00 M O M O _0 0 - O f� 0 0 rl O O co M N N O N N N 0 00 1- M O 00 LO O N 69 69 d V C R m C 3 LL � C V C 'C C ' N m �C m d m 5 0 N 7 20 N 3 d y N N 3 y d ++ LL d C H d C R C (AC R d CCL 'a a` ��� LU I-- w ITEM OB-3 Attachment B 2009 Salary Schedule The following 2009 salary ranges for city employees shall be as follows: unreoresentea tmDiovees: FTE Minimum Midpoint Maximum Building Official 1 $ 6,011 $ 6,763 $ 7,514 City Clerk 1 $ 5,107 $ 5,746 $ 6,384 City Manager 1 $ 9,230 $10,383 $11,537 Dir of Development Services 1 $ 6,926 $ 7,791 $ 8,657 Dir of Public Works 1 $ 6,926 $ 7,791 $ 8,657 Finance Officer 1 $ 5,107 $ 5,746 $ 6,384 Police Chief 1 $ 7,756 $ 8,726 $ 9,696 Police Lieutenant 1 $ 6,867 $ 7,726 $ 8,584 Collective Bargaining Agreement between City of Medina and City of Medina Patrol Officers: FTE Step A Step B Step C Step D Patrol Officer 6 Contract not settled Police Sergeant 1 Contract not settled Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 fflVresenfing Public Works Em to ees . FTE Step A Step B Step C Step D Maintenance Supervisor 1 Contract not settled Maintenance Worker 3 Contract not settled Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 Representina Office -Clerical Emplovees): FTE Step A Step B Step C Step D Administrative Assistant 1 $ 4,229 $ 4,409 $ 4,659 $ 4,915 Development Svcs Coordinator 1 $ 4,316 $ 4,446 $ 4,681 $ 4,928 Information Systems Coordinator 1 $ 4,229 $ 4,409 $ 4,659 $ 4,915 Police Administrative Specialist 1 $ 4,229 $ 4,409 $ 4,659 $ 4,915 Police Records Manager 1 $ 4,226 $ 4,475 $ 4,723 $ 4,979 2005 2006 2007 8Q8 ,' ' 2008 i� '" 2009 2009 Actual Actual Actual{tI#iget Projected'0004$ % DESCRIPTION Year End Chan a Change GENERALFUND $ 2,648,364 5,353,737 - 4,811,141 351,283 $ 2 839,677 $ 5,261,659 5 = 2,839,677 S 501; 35 ''+4>9 700,000 ; 1 1,71 "' " 5 237,169 ,,.,^ 5"l` $ 172,042 (24,490) - 5,528 90,000 BEGINNING FUND BALANCE $ 2,018,490 $ 2,473,487 6.06% REVENUES 5,007,633 4,941,492 -0.47% OPERATING TRANSFERS -IN - - #DIV/0! EXPENDITURES 4,153,636 4,212,208 0.11% OPERATING TRANSFERS -OUT 399,000 554,407 -12.86% ENDING FUND BALANCE $ 2,473,487 $ 2,648,364 $ $ 2,839,677 101,622 %$. - 80,000 109,942 71 12= M480; $ 71,680 12,285 76,758 7, $ 232,024 (64,473) (12,285) (79,480) - 10.59% EQUIPMENT FUND BEGINNING FUND BALANCE $ 41,493 $ 67,544 89.95% REVENUES 2,228 - -100.00% OPERATING TRANSFERS -IN 77,000 77,000 #DIV/0! EXPENDITURES 53,177 42,922 -100.00% OPERATING TRANSFERS -OUT #DIV/0! ENDING FUND BALANCE $ 67,544 $ 101,622 $ $ 71,680 297,897 71,359 271,283 410,000 $ „ 4,485 23tJ,S39J 1�}�$ 2�r ,'„ ,53b_ $ $ 7,207 $ 7,207 230,539 ,$'- %3,205,; 65,840 200,000 ; ''. 403,274 _ $ $ 2,722 (137,434) (8,000) 80,000 (12,041) 60.69% STREET FUND BEGINNING FUND BALANCE $ 191,423 $ 223,730 -59.61% REVENUES 63,126 116,704 5.37% OPERATING TRANSFERS -IN 322,000 258,907 40.00% EXPENDITURES 352,819 301,444 -2.36% OPERATING TRANSFERS -OUT - #DIV/0! ENDING FUND BALANCE $ 223,730 $ 297,897 $ $ 230,539 1,776,380 $ $ 68 }3 % 1,7760390 500,900 ` $ $ 937105 1,776,380 - 500,000 $ Is,110 2,276,380 $ _ $ (53,393) 500,000 - (500,000) -77.94% RESERVE FUND BEGINNING FUND BALANCE $ 1,776,380 $ 1,776,380 28.15% REVENUES - - #DIV/0! OPERATING TRANSFERS -IN - -100.00% EXPENDITURES #DIV/0! OPERATING TRANSFERS -OUT - - #DIV/0! ENDING FUND BALANCE $ 1,776,380 $ 1,776,380 $ $ 1,776,380 134,400 51,078 $ $ 2,27 }`: : 322 35,000 114,000 $ $ 2,276,380 83,322 38,928 106,070 $; $ 16,1$0; $ 151000' - (67,142) (20,000) (114,000) - 0.00% TREE FUND BEGINNING FUND BALANCE $ 69,592 $ 121,406 -80.58% REVENUES 54,353 15,415 -57.14% OPERATING TRANSFERS4N #DIV/0! EXPENDITURES 2,539 2,421 -100.00% OPERATING TRANSFERS -OUT #DIV/01 ENDING FUND BALANCE $ 121,406 $ 134,400 $ $ 83,322 $ $ 4s322 $ $ 16,180 $ 31,110 $ $ 26,858 621.43% PARK PROPERTY DEBT FUND BEGINNING FUND BALANCE $ 102,298 $ 65,911 #DIV/0! REVENUES #DIV/0! OPERATING TRANSFERS -IN 218,500 #DIV/0! EXPENDITURES 36,387 284,410 #DIV/0! OPERATING TRANSFERS -OUT #DIV/0! ENDING FUND BALANCE $ 65,911 $ $ $ 1,796,060 762,108 1,230,230 $ $' 1,327,938 825:000 1,90,000 $ $ 1,327,938 479,640} 398,OW $ - = $ $` ' 1.40947-8' $ _ w 21' )1If, 81,640 (375,000) 330,000 276,116 #DIV/0! CAPITAL PROJECTS FUND BEGINNING FUND BALANCE $ 739,600 $ 1,422,007 6.15% REVENUES 880,306 873,690 45.45% OPERATING TRANSFERS -IN #DIV/0! EXPENDITURES 197,899 499,637 14.47% OPERATING TRANSFERS -OUT #DIV/0! ENDING FUND BALANCE $ 1,422,007 $ 1,796,060 $ $ 1,327,938 6,754,724 6,187,204 351,283 6,612,391 351,283 $' $^ 244,93$ 6,329,537 ;..64282,944 700M 7 N2, ,j'61 700,000 . $ $ 1,409,57E 6,329,537 6,098,128 700,000 5,613,495 700,000 ` $, $ "" 5 , > $ 6,814,170 $ 5,943,169 610.990_ 7,999,284' 6t%W:''� (239,476) 484,633 (439,775) (90,000) 76,123 (90,000) -97.77% TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE $ 4,939,276 $ 6,150,465 7.66% REVENUES 6,007,646 5,947,301 -7.00% OPERATING TRANSFERS4N 399,000 554,407 -12.86% EXPENDITURES 4,796,457 5,343,042 0.97% OPERATING TRANSFERS -OUT 399,000 554,407 -12.86% OTHER NON -EXPENDITURES #DIV/0! 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AN ORDINANCE OF THE CITY OF MEDINA ADOPTING STANDARDS FOR PUBLIC DEFENSE SERVICES; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE WHEREAS, RCW 10.101.030 and .060 require the City of Medina to adopt standards for the delivery of public defense services; and WHEREAS, RCW 10.101.030 provides that the standards endorsed by the Washington State Bar Association for the provision of public defense services should serve as guidelines to local legislative authorities in adopting the aforementioned standards; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. Adoption of Standards for Public Defense Services. The Standards for Indigent Defense Services adopted by the Washington State Bar Association Board of Governors on September 20, 2007, attached hereto as Exhibit 1, are hereby adopted by reference as the standards for the City of Medina for the delivery of public defense services. SECTION 2. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. SECTION 3. Effective Date. This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY THE CITY COUNCIL ON THIS 8 DAY OF DECEMBER 2008 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE 8 DAY OF DECEMBER, 2008. Approved as to form: Mark Nelson, Mayor Attest: Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk ITEM OB-4 SUMMARY OF ORDINANCE NO _ of the City of Medina, Washington On December 8, 2008, the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE OF THE CITY OF MEDINA ADOPTING STANDARDS FOR PUBLIC DEFENSE SERVICES; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of December 8, 2008. Rachel Baker, City Clerk Passed: 12/8/2008 Published: Eff Date: ITEM OB-4 &IDEN UIR -W A Ry, Uy ,LkCE P.L.L.C. ATTORNEYS AT LAW Gloria J. Zak Legal Assistant 206.447.7229 gzak@omwlaw.com October 3, 2008 Rachel Baker, City Clerk City of Medina 501 Evergreen Point Road Medina WA 98039-0144 Police Chief Jeffrey Chen City of Medina 501 Evergreen Point Road Medina WA 98039-0144 Re: Public Defense Services Dear Rachel and Chief Chen: Enclosed per your request is an ordinance regarding Public Defense Services, as well as "Standards for Indigent Defense Services". Please don't hesitate to give Bio Park a call with any questions in this regard. Very truly yours, OGDEN MIJRPHY WALLACE, P.L.L.C. "e-<- ?!:;�- Gloria J. Zak, Legal Assistant to Bio F. Park GJZ: Enclosures Established 1902 A Member of the International Lawyers Network with independent member law firms worldwide 1601 Fifth Avenue, Suite 2100 • Seattle,WA 98101-1686 . 206.447, 7000 • Fax: 206.447.0215 o Web: www.omwlow.com ITEM OB-4 Washington State Bar Association Standards for Indigent Defense Services On September 20, 2007, the Washington State Bar Association Board of Governors adopted updated Standards for indigent defense services as proposed by the WSBA Committee on Public Defense. STANDARD ONE: Compensation Standard: Public defense attorneys and staff should be compensated at a rate commensurate with their training and experience. To attract and retain qualified personnel, compensation and benefit levels should be comparable to those of attorneys and staff in prosecutorial offices in the area. For assigned counsel, reasonable compensation should be provided. Compensation should reflect the time and labor required to be spent by the attorney and the degree of professional experience demanded by the case. Assigned counsel should be compensated for out-of-pocket expenses. Contracts should provide for extraordinary compensation over and above the normal contract terms for cases which require an extraordinary amount of time and preparation, including, but not limited to, death penalty cases. Services which require extraordinary fees should be defined in the contract. Attorneys who have a conflict of interest should not have to compensate the new, substituted attorney out of their own funds. ITEM OB-4 Flat fees, caps on compensation, and lump -sum contracts for trial attorneys are improper in death penalty cases. Private practice attorneys appointed in death penalty cases should be fully compensated for actual time and service performed at a reasonable hourly rate with no distinction between rates for services performed in court and out of court. Periodic billing and payment should be available. The hourly rate established for lead counsel in a particular case should be based on the circumstances of the case and the attorney being appointed, including the following factors: the anticipated time and labor required in the case, the complexity of the case, the skill and experience required to provide adequate legal representation, the attorneys overhead expenses, and the exclusion of other work by the attorney during the case. Under no circumstances should the hourly rate for lead counsel, whether private or public defender, appointed in a death penalty case be less than $125 per hour (in 2006 dollars). Related Standards: American Bar Association, Standards for Criminal Justice, 5-2.4 and 5-3.1. American Bar Association, Guidelines for the Appointment and Performance in Death Penalty Cases, 1988, Standard 10-1. National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973, Standards 13.7 and 13.11. National Legal Aid and Defender Association, Standards for Defender Services, Standard IV-4. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Legal Defense Contracts, 1984, Standard I11-10 and III-11. 1 Seattle -King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation of Defender Agencies, 1982, Guideline No. 6. ITEM oB-4 STANDARD TWO: Duties and Responsibilities of Counsel Standard: The legal representation plan shall require that defense services be provided to all clients in a professional, skilled manner consistent with minimum standards set forth by the American Bar Association, applicable state bar association standards, the Rules of Professional Conduct, case law and applicable court rules defining the duties of counsel and the rights of defendants in criminal cases. Counsel's primary and most fundamental"responsibility is to promote and protect the best interests of the client. Related Standards: American Bar Association, Standards for Criminal Justice, 4-1.1, 5-5.1 and 5-1.1. National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973, Standards 13.1. National Legal Aid and Defender Association, Standards for Defender Services, Standard 11-2. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense Contracts,1984, Guideline III-18. American Bar Association Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases http://vwvw.abanet.ornMeathpenalty/guidelines. odf ITEM OB-4 STANDARD THREE: Caseload Limits and Types of Cases Standard: The contract or other employment agreement or government budget shall specify the types of cases for which representation shall be provided and the maximum number of cases which each attorney shall be expected -to handle. The caseload of public defense attorneys should allow each lawyer to give each client the time and effort necessary to ensure effective representation. Neither defender organizations, county offices, contract attorneys nor assigned counsel should accept workloads that, by reason of their excessive size, interfere with the rendering of quality representation. The caseload of a full-time public defense attorney or assigned counsel shall not exceed the following: 150 Felonies per attorney per year; or 300 misdemeanor cases per , attorney per year; or in certain circumstances described below the caseload may be adjusted to no more than 400 cases, depending upon: • The caseload distribution between simple misdemeanors and complex misdemeanors; or • Jurisdictional policies such as post -filing diversion and opportunity to negotiate resolution of large number of cases as non -criminal violations; • Other court administrative procedures that permit a defense lawyer to handle more cases 250 Juvenile Offender cases per attorney per year; or 80 open Juvenile dependency cases per attorney; or 250 Civil Commitment cases per attorney per year; or 200 Juvenile Status Offenses per attorney per year; or 1 Active Death Penalty cases at a time; or 36 Appeals to an appellate court hearing a case on the record and briefs per attorney per year. (The 36 standard assumes experienced appellate attorneys handling cases with transcripts of an average length of 350 pages. If attorneys do not have significant appellate experience and/or the average transcript length is greater than 350 pages, the caseload should be accordingly reduced.) Definition of Case: ITEM OB-4 A case is defined as the filing of a document with the court naming a person as defendant or respondent, to which a public defense attorney is appointed in order to provide representation. General Considerations: Caseload limits should be determined by the number of cases being accepted and on the local prosecutor's charging and plea bargaining practices. If a defender or assigned counsel is carrying a mixed caseload including cases from more than one category of cases, these standards should be applied proportionately to determine a full caseload. In jurisdictions where assigned counsel or contract attorneys also maintain private law practices, the contracting agency should ensure that attorneys not accept more cases than they can reasonably discharge. In these situations, the caseload should be based on the percentage of time the lawyer devotes to public defense. Related and Source Standards American Bar Association, Standards for Criminal Justice, 4-1.2, 5-4.3. ABA Guidelines for the Appointment and Performance of Defense Counsel in Death Penalty Cases. http://www.abanet.oraldeathpenalty/auidelines.pdf National Advisory Commission on Criminal Standards and Goals, Task Force on Courts, 1973, Standard 13.12. American Bar Association Disciplinary Rule 6-101. American Bar Association Ten Principles of a Public Defense Delivery System. See, http:lwww.abanet,ora/legaiservices/download s/sclaidlindigentdefense/tenPei ncipl esbooklet.pdf (2002). ABA Standards of Practice for Lawyers who Represent Children in Abuse & Neglect Cases, (1996) American Bar Association, Chicago, IL The American Council of Chief Defenders Ethical Opinion 03-01 (2003). National Legal Aid and Defender Association, Standards for Defender Services, Standards IV -I. National Legal Aid and Defender Association, Model Contract for Public Defense Services (2002), available on line at www. niad a.org/DMS/Documents/1025702469/Full°/`20vol ume.doc NACC Recommendations for Representation of Children in Abuse and Neglect Cases_(2001, available online at_http://naccchildlaw.org/training/standards.html) ITEM OB-4 City of Seattle Ordinance Number: 12501 (2004). Seattle -King County Bar Association Indigent Defense Services Task Force, Guideline Number 1. Washington State Office of Public Defense, Proposed Standards for Dependency and Termination Defense Attorneys (1999), available online at htto://www.o pd.wa.gov/Publications/Depend ency%20&°/a2OTermination%2OReoo rts/1999%20Cost%20of%20Defense°/420Dep%20&°/a20Ter. pdf ITEM oB-4 STANDARD FOUR: Responsibility for Expert Witnesses Standard: Reasonable compensation for expert witnesses necessary to preparation and presentation of the defense case shall be provided. Expert witness fees should be maintained and allocated from funds separate from those provided for defender services. Requests for expert witness fees should be made through an ex parte motion. The defense should be free to retain the expert of its choosing and in no cases should be forced to select experts from a list pre -approved by either the court or the prosecution. Related Standards: American Bar Association, Standards for Criminal Justice, 5-1.4. National Legal Aid and Defender Association, Standards for Defender Services, Standard 1V 2d, 3. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense Contracts, 1983, Standard 111-8d. National Advisory Commission, Task Force on Courts, 1973, Standard 13.14. ITEM OB--4 STANDARD FIVE: Administrative costs Standard: Contracts for public defense services shall provide for or include administrative costs associated with providing legal representation. These costs should include but are not limited to travel, telephones, law library, including electronic legal research, financial accounting, case management systems, computers and software, office space and supplies, training, meeting the reporting requirements imposed by these standards, and other costs necessarily incurred in the day-to- day management of the contract. Public defense attorneys should have an office that accommodates confidential meetings with clients and receipt of mail, and adequate telephone services to ensure prompt response to client contact. Related Standards: American Bar Association, Standards for Criminal Justice, Providing Defense Services. National Study Commission on Defense Services, Guidelines for Legal Defense Systems in the United States, (1976), Guideline 3.4. National Legal Aid and Defender Association, Standards for Defender Services, 1976 1-3, IV 2a-e, IV 5. ITEM OB-4 STANDARD SIC: Investigators Standard: Public defender offices, assigned counsel, and private .law firms holding public defense contracts should employ investigators with investigation training and experience. A minimum of one investigator should be employed for every four attorneys. Related Standards: American Bar Association, Standards for Criminal Justice, 4-4.1 and 5-1.14. National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973, Standard 13.14. National Legal Aid and Defender Association, Standards for Defender Services, Standard IV-3. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense Contracts, 1984, Standard 111-9. Seattle -King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation of Defender Agencies,1982, Guideline Number 8. ITEM OB-4 STANDARD SEVEN: Support Services Standard: The legal representation plan should provide for adequate numbers of investigators, secretaries, word processing staff, paralegals, social work staff, mental health professionals and other support services, including computer system staff and network administrators. These professionals are essential to ensure the effective performance of defense counsel during trial preparation, in the preparation of dispositional plans, and at sentencing. 1. Legal Assistants - At least one full-time legal assistant should be employed for every four attomeys. Fewer legal assistants may be necessary, however, if the agency has access to word processing staff, or other additional staff performing clerical work. Defenders should have a combination of technology and personnel that will meet their needs. 2. Social Work Staff - Social work staff should be available to assist in developing release, treatment, and dispositional altematives. 3. Mental Health Professionals - Each agency should have access to mental health professionals to perform mental health evaluations. 4. Investigation staff should be available as provided in Standard Six. 5. Each agency or attorney providing public defense services should have access to adequate and competent interpreters to facilitate communication with non-English speaking and hearing -impaired clients for attomeys, investigators, social workers, and administrative staff. Related Standards: American Bar Association, Standards for Criminal Justice, 4-8.1 and 5-1.4. National Advisory Committee on Criminal Justice Standards and Goals, Task Force on Courts, Standard 13.14. National Legal Aid and Defender Association, Standards for Defender Services, Standard IV-3. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense Contracts, 1984, Standard 111-8. Seattle -King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation of Defender Agencies, 1982, Guideline Number 7. ITEM oB-4 STANDARD EIGHT: Reports of Attorney Activity Standard: The legal representation plan shall require that the defense attorney or office maintain a case -reporting and management information system which includes number and type of cases, attorney hours and disposition. This information shall be provided regularly to the Contracting Authority and shall also be made available to the Office of the Administrator of the Courts. Any such system shall be maintained independently from client files so as to disclose no privileged information. A standardized voucher form shall be used by assigned counsel attorneys seeking payment upon completion of a case. For attorneys under contract, payment should be made monthly, or at times agreed to by the parties, without regard to the number of cases closed in the period. Related Standards: American Bar Association, Standards for Criminal Justice, 5-3.3. (b) xii, The Report to the Criminal Justice Section Council from the Criminal Justice Standards Committee, 1989. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense Contracts, 1984 Standard 111-22. National Study Commission on Defense Services, Guidelines for Legal Defense Systems in the United States, 1976, Guideline 3.4, 4.1, and 5.2. ITEM OB-4 STANDARD NINE: Training Standard: The legal representation plan shall require that attorneys providing public defense services participate in regular training programs on criminal defense law, including a minimum of seven hours of continuing legal education annually in areas relating to their public defense practice. In offices of more than seven attorneys, an orientation and training program for new attorneys and legal interns should be held to inform them of office procedure and policy. All attorneys should be required to attend regular in-house training programs on developments in criminal law, criminal procedure and the forensic sciences. Attorneys in civil commitment and dependency practices should attend training programs in these areas. Offices should also develop manuals to inform new attorneys of the rules and procedures of the courts within their jurisdiction. Every attorney providing counsel to indigent accused should have the opportunity to attend courses that foster trial advocacy skills and to review professional publications and other media. Related Standards: American Bar Association, Standards for Criminal Justice, 5-1.4. National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973, Standard 13.16. National Legal Aid and Defender Association, Standards for Defender Services, Standard V. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent'l.egal Defense Contracts, 1984, Standard 111-17. Seattle -King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation of Defender Agencies, 1982, Guideline Number 3, National Legal Aid and Defender Association, Guidelines for the Appointment and Performance of Counsel in Death Penalty Cases, 1988, Standard 9.1. ITEM OB-4 STANDARD TEN: Supervision Standard: Each agency or firm providing public defense services should provide one full-time supervisor for every ten staff lawyers or one half-time supervisor for every five lawyers. Supervisors should be chosen from among those lawyers in the office qualified under these guidelines to try Class A felonies. Supervisors should serve on a rotating basis, and except when supervising fewer than ten lawyers, should not carry caseloads. Related Standards: National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973, Standard 13.9. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Legal Defense Contract, 1984, Standard 111-16. Seattle -King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation of Defender Agencies, 1982, Guideline Number 4. ITEM OB-4 STANDARD ELEVEN: Monitoring and Evaluation of Attorneys Standard: The legal representation plan for provision of public defense services should establish a procedure for systematic monitoring and evaluation of attorney performance based upon publicized criteria. Supervision and evaluation efforts should include review of time and caseload records, review and Inspection of transcripts, in -court observations, and periodic conferences. Performance evaluations made by a supervising attorney should be supplemented by comments from judges, prosecutors, other defense lawyers and clients. Attorneys should be evaluated on their skill and effectiveness as criminal lawyers or as dependency or civil commitment advocates. Related Standards: National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense Contracts, 1984, Standard 111-16. National Study Commission on Defense Services, Guidelines for Legal Defense Systems in the United States, 1976, Recommendations 5.4 and 5.5. National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts,1973, Standard 13.9. ITEM OB-4 STANDARD TWELVE: Substitution of Counsel Standard: The attorney engaged by local government to provide public defense services should not sub -contract with another firm or attorney to provide representation and should remain directly involved in the provision of representation. If the contract is with a firm or office, the contracting authority should request the names and experience levels of those attorneys who will actually be providing the services, to ensure they meet minimum qualifications. The employment agreement shall address the procedures for continuing representation of clients upon the conclusion of the agreement. Alternate or conflict counsel should be available for substitution in conflict situations at no cost to the counsel declaring the conflict. Related Standards: American Bar Association, Standards for Criminal Justice, Standard 5-5.2. National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973, Standard 13.1. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense Contracts, 1984, Guideline III-23. ITEM OB-4 STANDARD THIRTEEN: Limitations on Private Practice of Contract Attorneys Standard: Contracts for public defense representation with private attorneys or firms shall set limits on the amount of privately retained work which can be accepted by the contracting attorney. These limits shall be based on the percentage of a full-time caseload which the public defense cases represent. Related Standards: American Bar Association, Standards for Criminal Justice, 4-1.2(d), 5-3.2. American Bar Association, Ethical Obligations of Lawyers Who Represent Indigent Criminal Defendants When Excessive Caseloads Interfere With Competent and Diligent Representation, May 13, 2006, Formal Opinion 06-441. http://www.abanet.org/cprlpubs/ethicopinions.html National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973, Standard 13.7. National Legal Aid and Defender Association, Standards for Defender Services, Standard 111-3 and IV 1. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Legal Defense Contracts, 1984, Guideline 111-6. ITEM OS-4 STANDARD FOURTEEN: QUALIFICATIONS OF ATTORNEYS 1. In order to assure that indigent accused receive the effective assistance of counsel to which they are constitutionally entitled, attorneys providing defense services should meet the following minimum professional qualifications: A. Satisfy the minimum requirements for practicing law in Washington as determined by the Washington Supreme Court; B. and be familiar with the statutes, court rules, constitutional provisions, and case law relevant to their practice area; and C. be familiar with the collateral consequences of a conviction, including possible immigration consequences and the possibility of civil commitment proceedings based on a criminal conviction; and D. Be familiar with mental health issues and be able to identify the need to obtain expert services; and E. Complete seven hours of continuing legal education within each calendar year in courses relating to their public defense practice. 2. Trial attorneys' qualifications according to severity or type of case: A. Death Penalty Representation. Each attorney acting as lead counsel in a death penalty case or an aggravated homicide case in which the decision to seek the death penalty has not yet been made shall meet the following requirements: I. The minimum requirements set forth in Section 1; and ii. at least five years criminal trial experience; and iii. have prior experience as lead counsel in no fewer than nine jury trials of serious and complex cases which were tried to completion; and iv. have served as lead or co -counsel in at least one jury trial in which the death penalty was sought; and v. have experience in preparation of mitigation packages in aggravated homicide or persistent offender cases; and vi. have completed at least one death penalty defense seminar within the previous two years; and vii. meet the requirements of SPRC 2.' SPRC 2 APPOINTMENT OF COUNSEL At least two lawyers shall be appointed for the trial and also for the direct appeal. The trial court shall retain ITEM! OB-4 The defense team in a death penalty case should include, at a minimum, the two attorneys appointed pursuant to SPRC 2, a mitigation specialist and an investigator. Psychiatrists, psychologists and other experts and support personnel should be added as needed. B. Adult Felony Cases - Class A. Each staff attorney representing a defendant accused of a Class A felony as defined in RCW 9A.20.020 shall meet the following requirements: i. Minimum requirements set forth in Section 1, and responsibility for appointing counsel for trial. The Supreme Court shall appoint counsel for the direct appeal. Notwithstanding RAP 15.2(f) and (h), the Supreme Court will determine all motions to withdrmu as counsel on appeal. A list of attorneys who meet the requirements of proficiency and experience, and who have demonstrated that they are learned in the law of capital punishment by virtue of training or experience, and thus are qualified for appointment in death penalty trials and for appeals will be recruited and maintained by a panel created by the Supreme Court. All counsel for trial and appeal must have demonstrated the proficiency and commitment to quality representation which is appropriate to a capital case. Both counsel at trial must have five years' experience in the practice of criminal law be familiar with and experienced in. the utilization of expert witnesses and evidence, and not be presently serving as appointed counsel in another active trial level death penalty case. One counsel must be, and both may be, qualified for appointment in capital trials on the list, unless circumstances exist such that it is in the defendant's interest to appoint otherwise qualified counsel learned in the law of capital punishment by virtue of training or experience. The trial court shall make findings of fact if good cause is found for not appointing list counsel - At least one counsel on appeal must have three years' experience in the field of criminal appellate law and be learned in the law of capital punishment by virtue of training or experience. In appointing counsel on appeal, the Supreme Court will consider the list, but will have the final discretion in the appointment of counsel. Available at htj3:/A4vww.courts.wa.gov/court rules1?fa=court rules displav&group=sup&set=SPRC&ruleid=supspr c2. ITEM OB-4 ii. Either: has served two years as a prosecutor; or a. has served two years as a public defender; or two years in a private criminal practice, and b. has been trial counsel alone or with other trial counsel and handled a significant portion of the trial in three felony cases that have been submitted to a fury. C. Adult Felony Cases - Class B. Violent Offense or Sexual Offense. Each attorney representing a defendant accused of a Class B violent offense or sexual offense as defined in RCW 9A.20.020 shall meet the following requirements: i. Minimum requirements set forth in section 1, and ii. Either: a. has served one year as prosecutor, or b. has served one year as public defender; or one year in a private criminal practice; and iii. Has been trial counsel alone or with other counsel and handled a significant portion of the trial in two Class C felony cases that have been submitted to a jury. D. Adult Felony Cases - All other Class B Felonies, Class C Felonies Probation _ or Parole Revocation. Each staff attorney representing a defendant accused of a Class B felony not defined in c above or a Class C felony, as defined in RCW 9A.20.020, or involved in a probation or parole revocation hearing shall meet the following requirements: i. Minimum requirements set forth in section 1, and I Either: a. has served one year as a prosecutor; or b. has served one year as a public defender; or one year in a private criminal practice; and iii. Has been trial counsel alone or with other trial counsel and handled a significant portion of the trial in two criminal cases that have been submitted to a jury, and iv. Each attorney shall be accompanied at his or her first felony trial by a supervisor if available. E. Persistent Offender (Life Without Possibility of Release) Representation. Each attorney acting as lead counsel in a "two -strikes" or "three strikes" case in which a conviction will result in a mandatory sentence of life in prison without parole shall meet the following requirements: i. The minimum requirements set forth in Section 1; 2 and 2 RCW 10.01.060 provides that counties receiving funding from the state Office of Public Defense under that statute must require "attorneys who handle the most serious cases to meet specified qualifications as set forth in the Washington state bar ITEM OB-4 Have at least: a. four years criminal trial experience; and b. one year experience as a felony defense attorney; and c. experience as lead counsel in at least one Class A felony trial; and d. experience as counsel in cases involving each of the following: 1) Mental health issues; and 2) Sexual offenses, if the current offense or a prior conviction that is one of the predicate cases resulting in the possibility of life in prison without parole is a sex offense; and 3) Expert witnesses; and 4) One year of appellate experience or demonstrated legal writing ability. F. Juvenile Cases - Class A - Each attorney representing a juvenile accused of a Class A felony shall meet the following requirements: i. Minimum requirements set forth in section 1, and ii. Either: a. has served one year as a prosecutor, or b. has served one year as a public defender; one year in a private criminal practice and iii. Has been trial counsel alone of record in five Class B and C felony trials; and iv. Each attorney shall be accompanied at his or her first juvenile trial by a supervisor, if available. G. Juvenile Cases - Classes B and C - Each attorney representing a juvenile accused of a Class B or C felony shall meet the following requirements: i. Minimum requirements set forth in Section 1; and ii. Either: a. has served one year as a prosecutor; or b. has served one year as a public defender; or one year in a private criminal practice, and association endorsed standards for public defense services or participate in at least one case consultation per case with office of public defense resource attorneys who are so qualified. The most serious cases include all cases of murder in the first or second degree, persistent offender cases, and class A felonies. ITEM OB-4 c. as been trial counsel alone in five misdemeanor cases brought to a final resolution; and iii. Each attorney shall be accompanied at his or her first juvenile trial by a supervisor if available. H. Juvenile Status Offenses Cases. Each attorney representing a client in a "Becca" matter shall meet the following requirements: L The minimum requirements as outlined in Section 1; and H. Either: a. have represented clients in at least two similar cases under the supervision of a more experienced attorney or completed at least three hours of CLE training specific to "status offense" cases or b. have participated in at least one consultation per case with a more experienced attorney who is qualified under this section. I. Misdemeanor Cases. Each attorney representing a defendant involved in a matter concerning a gross misdemeanor or condition of confinement, shall meet the requirements as outlined in Section 1. J. Dependency Cases. Each attorney representing a client in a dependency matter shall meet the following requirements: L The minimum requirements as outlined in Section 1; and ii. Attorneys handling termination hearings shall have six months dependency experience or have significant experience in handling complex litigation. iii. Attorneys in dependency matters should be familiar with expert services and treatment resources for substance abuse. iv. Attorneys representing children in dependency matters should have knowledge, training, experience, and ability in communicating effectively with children, or have participated in at least one consultation per case either with a state Office of Public Defense resource attorney or other attomey qualified under this section. K. Civil Commitment Cases. Each attorney representing a respondent shall meet the foll©wing requirements: L Minimum requirements set forth in Section 1; and ii. Each staff attorney shall be accompanied at his or her first 90 or 180 day commitment hearing by a supervisor; and iii. Shall not represent a respondent in a 90 or 180 day commitment hearing unless he or she has either: ITEM OB--4 a. served one year as a prosecutor, or b. served one year as a public defender, or one year in a private civil commitment practice, and c. been trial counsel in five civil commitment initial hearings; and iv. Shall not represent a respondent in a jury trial unless he or she has conducted a felony jury trial as lead counsel; or been co - counsel with a more experienced attorney in a 90 or 180 day commitment hearing, L. Sex Offender "Predator" Commitment Cases Generally, there should be two counsel on each sex offender commitment case. The lead counsel shall meet the following requirements: L The minimum requirements set forth in Section 1; and ii. Have at least: a. Three years criminal trial experience; and b. One year experience as a felony defense attorney or one year experience as a criminal appeals attorney; and c. Experience as lead counsel in at least one felony trial; and d. Experience as counsel in cases involving each of the following: 1) Mental health issues; and 2) Sexual offenses; and 3) Expert witnesses; and e. Familiarity with the Civil Rules; and f. One year of appellate experience or demonstrated legal writing ability. Other counsel working on a sex offender commitment cases should meet the Minimum Requirements in Section 1 and have either one year experience as a public defender or significant experience in the preparation of criminal cases, including legal research and writing and training in trial advocacy. M. Contempt of Court Cases Each attorney representing a respondent shall meet the following requirements: L Minimum requirements set forth in Section 1; and ii. Each staff attorney shall be accompanied at his or rher first three contempt of court hearings by a supervisor or more experienced attorney, or participate in at least one consultation per case with a state Office of Public Defense resource attorney or other attorney qualified in this area of practice. N. Specialty Courts ITEM OB-4 Each attorney representing a client in a specialty court (e.g., mental health court, drug diversion court, homelessness court) shall meet the following requirements: i. Minimum requirements set forth in Section 1; and ii. The requirements set forth above for representation. in the type of practice involved in the specialty court (e.g., felony, misdemeanor, juvenile); and iii. Be familiar with mental health and substance abuse issues and treatment alternatives. 3. Appellate Representation. Each attorney who is counsel for a case on appeal to the Washington Supreme Court or to the Washington Court of Appeals shall meet the following requirements: A. The minimum requirements as outlined in Section 1; and B. Either i. has filed a brief with the Washington Supreme Court or any Washington Court of Appeals in at least one criminal case within the past two years; or ii. has equivalent appellate experience, including filing appellate briefs in other jurisdictions, at least one year as an appellate court or federal court clerk, extensive trial level briefing or other comparable work. iii. Attorneys with primary responsibility for handling a death penalty appeal shall have at least five years' criminal experience, preferably including at least one homicide trial and at least six appeals from felony convictions. RAU Misdemeanor Appeals to Superior Court: Each attorney who is counsel alone for a case on appeal to the Superior Court from a Court of Limited Jurisdiction should meet the minimum requirements as outlined in Section 1, and have had significant training or experience in either criminal appeals, criminal motions practice, extensive trial level briefing, clerking for an appellate judge, or assisting a more experienced attorney in preparing and arguing an RALJ appeal. 4. Legal Interns. A. Legal interns must meet the requirements set out in APR 9. B. Legal interns shall receive training pursuant to APR 9 and Standard Nine, Training. Related Standards: ITEM off-4 National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, Standard 13.15. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Public Defense Contracts, 1984, Standard 111-7. National Legal Aid and Defender Association, Standards for the Appointment and Performance of Counsel in Death Penalty Cases, 1987, Standard 5.1. ITEM OB--4 STANDARD FIFTEEN: Disposition of Client Complaints Standard: Each agency or firm or individual contract attorney providing public defense services shall have a method to respond promptly to client complaints. Complaints should first be directed to the attorney, firm or agency which provided representation. If the client feels that he or she has not received an adequate response, the contracting authority or public defense administrator should designate a person or agency to evaluate the legitimacy of complaints and to follow up meritorious ones. The complaining client should be informed as to the disposition of his or her complaint within one week. Related Standards: The American Bar Association, Standards for Criminal Justice, 4-5.1 and 4-5.2. ITEM OB-4 STANDARD SIXTEEN: Cause for Termination of Defender Services and Removal of Attorney Standard: Contracts for indigent defense services shall include the grounds for termination of the contract by the parties. Termination of a provider's contract should only be for good cause. Termination for good cause shall include the failure of the attorney to render adequate representation to clients; the willful disregard of the rights and best interests of the client; and the willful disregard of the standards herein addressed. Removal by the court of counsel from representation normally should not occur over the objection of the attorney and the client. Related Standards: American Bar Association, Standards for Criminal Justice, Standard 5-1.3, 5- 5.3. National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Defense Contracts, 1984, Guideline 111-5. National Study Commission on Defense Services, Guidelines for Legal Defense Systems in the United States, 1976, Recommendations 2.12 and 2.14. National Advisory Commission on Criminal Justice Standards and Goals, Task Force on Courts, 1973, Standard 13.8. ITEM oB-4 STANDARD SEVENTEEN: Non -Discrimination Standard: Neither the Contracting Authority, in its selection of an attorney, firm or agency to provide public defense representation, nor the attorneys selected, in their hiring practices or in their representation of clients, shall discriminate on the grounds of race, color, religion, national origin, age, marital status, gender, sexual orientation or disability. Both the contracting authority and the contractor shall comply with all federal, state, and local non-discrimination requirements. Related Standards: American Bar Association, Standards for Criminal Justice, Providing Defense Services, Standard 5-3.1. National Legal Aid and Defender Association, Standards for Defender Services, 1976, Standard 111-8. ITEM QB-4 STANDARD EIGHTEEN: Guidelines for Awarding Defense Contracts Standard: The county or city should award contracts for public defense services only after determining that the attorney or firm chosen can meet accepted professional standards. Under no circumstances should a contract be awarded on the basis of cost alone. Attorneys or firms bidding for contracts must demonstrate their ability to meet these standards. Contracts should only be awarded to a) attorneys who have at least one year's criminal trial experience in the jurisdiction covered by the contract (i.e., City and District Courts, Superior Court or Juvenile Court), or b) to a firm where at least one attorney has one year's trial experience. City attorneys, county prosecutors, and law enforcement officers should not select the attorneys who will provide indigent defense services. Related Standards: National Legal Aid and Defender Association, Guidelines for Negotiating and Awarding Indigent Legal. Defense Contracts, 1984, Standard IV,3. King County Bar Association Indigent Defense Services Task Force, Guidelines for Accreditation of Defender Agencies, 1982, Statement of Purpose. ITEM CM-1A CITY OF MEDINA Office of the City Manager December 3, 2008 To: Mayor and City Council From: Donna Hanson, City Manager Subject: November Report I met with all Council members and management team individually, except for one Council member, who was out of town and will schedule that very soon. We also held an all staff meeting to let staff get to know me a little more and to talk about the budget and city hall remodel. Staff asked good questions about direction of the City and goals of the Council. Public Works staff wants to make sure Council doesn't forget the shop once City Hall is complete. Many citizens have also stopped by to introduce themselves and sometimes raise a concern or two. Everyone has been very helpful. 2. Management team will be hosting a pancake breakfast for all City employees, Council, Commissions, and Committees on Tuesday December 16t" starting at 9:00am. This is an opportunity for us to say thank you to everyone who works very hard for the City all year long. If people would like we have a donation box from Hope Link for canned food and/or toys. The donation box is already in the lobby for anyone who wants to make a donation. 3. Budget update and labor negotiations have taken up much of the last two or three weeks. We hope to see both of those complete in the near future. ITEM CM-1 B MEDINA POLICE DEPARTMENT MONTHLY SUMMARY NOVEMBER, 2008 Police Chief Jeffrey Chen FELONY CRIMES Auto Theft 2008-0003511 11/02/08 7600 block of Overlake Dr W E-lert #08-19 On Sunday November 2°d, Medina officers responded to a report of motor vehicle theft that occurred in the 7600 block of Overlake Drive West. Investigation revealed the suspect(s) entered the unlocked vehicle, which was parked in the driveway. Once inside, they used the garage door opener to access the garage, where they located the keys. In addition to the loss of the vehicle, personal belongings which were inside the vehicle are valued at approximately $870.00. The vehicle has yet to be recovered. In a related incident, an astute resident reported what appeared to be an abandoned vehicle parked in the 7800 block of NE 8tn Street on November 8th. Medina Officers responded and determined the vehicle had been reported stolen out of Mercer Island on November 1st Evidence suggests the suspect(s) arrived in Medina driving the stolen vehicle from Mercer Island, abandoned it, then stole another and continued on their way. Fraud (ID Theft) 2008-0003519 11/03/08 3400 block of Evergreen Point Rd Victim learned via a contact by an unknown company of an unauthorized charge made on his credit card. The victim then noted additional charges for cell phone payments on his credit card that were unauthorized. The victim quickly cancelled the account and there was no monetary loss. Investigation is pending. Vehicle Prowl (Theft) 2008-0003609 11/13/08 8000 block of NE 12th (Medina Park) E-lert #08-20 On Thursday November 13th at approximately 3:45PM, Medina officers responded to a report of a vehicle prowl which occurred in the parking lot of Medina Park on NE 12th Street. The victim parked her vehicle and locked it, with her purse visible inside. When she returned to her vehicle 30 minutes later she discovered the passenger side window had been broken and her purse had been removed. Investigation revealed the suspect(s) began making fraudulent charges using the victim's credit card within minutes of the crime. The total loss is estimated to be over $2,500.00. Auto Theft (Recovered) 2008-0003568 11/09/08 7800 block of NE 8 h Street Medina officer observed a vehicle reported abandoned on NE 8th Street and a records check indicated the vehicle was stolen out of Mercer Island since 11/01/08. The vehicle was released to the registered owner after processing. Page 1 of 2 ITEM CM-16 (November 2008 Medina Police Department Summary, Continued) Theft 2008-0003734 11/24/08 8700 block of Ridge Rd Victim reported theft of two paint sprayers from a construction site at approximately 11/06/08. He told the general contractor at that time, but did not feel it was necessary to report to the police, until he contacted his insurance company on 11/24/08. The items were entered in the state system as stolen items. Total loss: $4,180. MISDEMEANOR CRIMES Malicious Mischief 2008-0003627 11/14/08 7600 block of NE 32nd St E-lert #08-21 One week later on Friday November 14th, a locked metal mailbox in the 7600 block of NE 32nd Street was destroyed after the suspect(s) placed a lit firework inside. Theft 2008-0003647 11/17/08 8300 block of NE 12'h St (St Thomas Church) E-lert #08-20 On Monday November 17, Medina officers responded to a report of a theft at St. Thomas Church that had occurred sometime over the weekend. Unknown suspect(s) located a key to a locked office which they used to enter and steal $150 which was inside. Medina officers will be investigating. MISCELLANEOUS Death 2008-0003530 11/04/08 2600 block of 79th Ave NE Medina officer responded to a call for aid where an elderly male was short of breath. Aid personnel performed CPR, but the victim passed away from cardiac arrest. Police Chaplain arrived and assisted the family with their needs. OTHER Illegal Fireworks Activity E-lert #08-21 and #08-22 On Friday November 7th at approximately 10:37PM, a Medina officer responded to such an incident in the 3100 block of 80th Avenue NE and found remnants of fireworks that had been ignited. Investigation revealed a group of juveniles were seen running from the area just after the disturbance. On Sunday November 23rd at around 1:30AM, our agency received multiple 911 calls reporting the sound of gunshots. These `gunshots' were heard as far south as NE 14th Street and as far north as Hunts Point Lane, however we believe the source of the disturbance was further illegal fireworks activity in the 2800 block of Evergreen Point Road near Bellevue Christian Elementary and Fairweather Nature Preserve. As reported in Community E-lert #08-021, our community has recently been burdened with audible disturbances and property damage as a result of illegal fireworks activity. In one such incident, a locked metal mailbox was blown up with a firework. Further investigation has revealed that neighboring communities in Clyde Hill and Bellevue have recently experienced similar property damage to mailboxes by suspect(s) placing lit fireworks inside the box. In one of these incidents, the explosion was powerful enough to be heard several blocks away. Page 2 of 2 ITEM CM-1 B HUNTS POINT MONTHLY SUMMARY NOVEMBER, 2008 FELONY CRIMES No significant felony incidents occurred during the month of October. MISDEMEANOR CRIMES No significant misdemeanor incidents occurred during the month of November. MISCEIJ ANEOUS Page 1 of 1 ITEM CM-1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Felony Crimes November YTD YTD Year End 2008 2008 2007 2007 Assault, Aggravated 0 0 0 0 Robbery 0 0 1 1 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 10 8 8 Drug Violations 0 6 7 7 Fraud (ID Theft) 1 16 8 11 Vehicle Prowl 1 8 13 13 Theft (over $250) 1 2 12 13 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 2 11 4 4 Poss Stolen Property 0 0 5 5 Other 0 0 1 1 TOTAL 5 53 59 63 Misdeameanor November YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 2 1 1 Malicious Mischief 1 5 7 7 Vehicle Prowl 0 12 25 25 Theft (Under $250) 1 6 11 12 Assault, Domestic Violence 0 4 3 3 Minor in Possession 0 5 19 21 Drug Violations 3 16 22 24 Poss Stolen Property 0 0 3 3 Total 5 50 91 93 Page 1 ITEM CM-1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police 1p YEARLY ACTIVITY REPORT City of Medina 2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt) 0 4 1 0 1 1 2 0 1 0 0 10 Drug Violations 3 1 0 0 2 0 0 0 0 0 0 6 Fraud (ID Theft) 0 6 0 1 0 2 0 1 2 3 1 16 Vehicle Prowl 0 2 0 0 1 1 2 0 1 0 1 8 Theft (over $250) 0 0 0 0 0 1 0 0 0 0 1 2 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 2 0 2 1 0 0 0 1 2 1 2 11 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL 5 13 3 2 4 5 4 2 6 4 5 0 53 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 1 0 0 1 0 0 0 0 0 2 Malicious Mischief 0 0 1 1 0 2 0 0 0 0 1 5 Vehicle Prowl 1 3 0 2 3 0 0 3 0 0 0 12 Theft (Under $250) 0 2 0 1 1 0 0 1 0 0 1 6 Assault,Domestic Vio 0 0 0 0 2 1 0 0 0 1 0 4 Minor in Possession 1 0 0 1 0 1 1 1 0 0 0 5 Drug Violations 0 1 2 3 2 1 2 2 0 0 3 16 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 0 0 Total 2 6 4 8 8 6 3 7 0 1 5 0 50 Page 2 ITEM CM-1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Traffic November YTD YTD Year End ACCIDENTS 2008 2008 2007 2007 Injury 0 0 2 2 Non -Injury 0 13 11 11 TOTAL 0 13 13 13 Traffic November YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 8 66 62 68 *Other 9 127 162 179 Total 17 193 224 247 Traffic November YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 4 49 81 87 Parking 3 82 89 92 **Other 26 332 361 398 Total 33 463 531 577 November YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 88 1004 1119 1225 November YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 33 358 398 427 False Alarms 22 260 287 313 Assists 39 505 583 629 Suspicious Circumstances 22 166 161 172 Property-Found/Lost 1 12 24 25 Animal Complaints 1 38 40 43 Missing Person 0 2 1 1 Warrant Arrests 8 81 106 114 ***Other 1 11 19 22 Total 127 1433 1619 1746 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM CM-1 B MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT If City of Medina 2008 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 0 0 0 0 Non -Injury 2 4 1 0 0 2 2 0 2 0 0 13 TOTAL 2 4 1 0 0 2 2 0 2 0 0 0 13 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 11 8 8 6 5 2 8 2 1 7 8 66 Other 23 13 20 13 16 9 6 3 10 5 9 127 Total 34 21 28 19 21 11 14 5 11 12 17 0 193 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 12 5 1 12 5 0 1 2 4 3 4 49 Parking 7 12 1 10 12 5 7 7 6 12 3 82 Other 57 44 28 43 38 26 24 8 12 26 26 332 Total 76` 61 30 65 55 31 32 17 22 41 33 0 463 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 114 ` 117 97 122 99 83 89 52 70 73 88 1004 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 30 52 42 33 23 13 33 49 23 27 33 358 False Alarms 16 11 24 16 26 32 32 23 24 34 22 260 Assists 46 41 37 33 47 57 54 55 53 43 39 505 Suspicious Circumstance 7 20 21 14 12 8 15 13 18 16 22 166 Property-Found/Lost 2 0 0 0 0 3 2 2 0 2 1 12 Animal Complaints 3 3 3 5 1 7 4 3 4 4 1 38 Missing Person 1 0 0 1 0 0 0 0 0 0 0 2 Warrant Arrests 8 11 9 7 7 6 11 2 7 5 8 81 Other 0 2 0 2 2 1 1 1 0 1 1 11 Total 113 140 136 111 118 127 152 148 129 132 127 0 1433 Page 4 ITEM CM-1 B Town of Hunts int MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2008 Felony Crimes November YTD YTD Year End 2008 2008 2007 2007 Burglary 0 0 0 0 Forgery (Identity Theft) 0 1 0 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 2 1 1 Possession Stolen Prop 0 0 2 2 Drug Violation 0 0 1 1 Auto/Boat Theft 0 0 1 2 TOTAL 0 3 5 7 Misdeameanor November YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 0 1 1 Malicious Mischief 0 0 1 1 Vehicle Prowl 0 0 1 1 Theft (Under $250) 0 0 0 0 Possession Stolen Prop 0 1 1 1 Domestic Violence 0 2 1 1 Minor in Possession 0 0 1 1 Drug Violations 0 2 14 15 Total 0 5 20 21- Page 5 ITEM CM-1 B Town of Hunts int Felony Crimes Burglary Forgery (Identity) Vehicle Prowl Theft (over $250) Poss Stolen Prop Drug Violation Auto/Boat Theft TOTAL Misdeameanor Crimes Assault, Simple Malicious Mischief Vehicle Prowl Theft (Under $250) Poss Stolen Prop Domestic Violence Minor in Possession Drug Violations Total MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Yearly Activity Report Town of Hunts Point 2008 Jan Feb ` Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 1 0 0 0 0 3 Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 .0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 1 0 0 1 0 2 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2 0 0 0 0 0 0 2 0 0 0 1 2 0 1 0 0 1 0 0 5 Page 6 ITEM CM-1 B MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Monthly Activity Report Hunts Point Hunts Point 2008 Traffic ' November CITATIONS 2008 Driving Under Influence 0 Accidents 0 *Other 3 Total 3 YTD YTD Year End 2008 2007 2007 12 15 16 2 2 2 54 52 58 68 69 76 Traffic November YTD YTD INFRACTIONS2008 2008 2007 Speeding 0 0 3 Parking 0 3 11 **Other 21 236 292 Total 21 239 306 Year End 2007 3 12 310 325 November YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 36 184 222 240 November YTD YTD Year End CALLS FOR SERVICE -2008 2008 2007 2007 House Watch 3 34 29 31 False Alarms 4 76 68 77 Assists 4 50 56 63 Suspicious Circumstances 2 26 38 39 Property-Lost/Found 0 2 2 2 Animal Complaints 0 5 6 6 Warrant Arrests 2 12 15 16 ***Other 0 2 4 4 Total 15 207 218_ 238 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute;Trespass Page 7 ITEM CM-1 B Town of Hunts Point� Traffic Citations Driving Under Influence Accidents Other Total Traffic Infractions Speeding Parking Other Total MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT HUNTS POINT 2008 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 1 0 4 0 2 1 2 1 0 1 0 12 0 0 0 1 0 0 0 0 0 1 0 2 4 4 5 6 5 6 8 4 4 5 3 54 5 4 9 7 7 7 10 5 4 7 3 0 68 Jan Feb Mar Apr May Jun 0 0 0 0 0 0 1 0 0 1 0 1 14 10 12 51 37 16 15 10 12 52 37 17 Jul Aug Sep, Oct Nov Dec Total 0 0 0 0 0 0 0 0 0 0 0 3 15 9 23 28 21 236 15 9 23 28 21 0 239' Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 5 20 6 28 32 7 19 7 9 15 36 184 Calls for Service House Watch False Alarms Assists Suspicious Circumstances Property-Lost/Found Animal Complaints Warrant Arrests Other Total Jan Feb Mar Apr May Jun 1 2 5 3 2 1 8 4 3 8 7 10 2 5 4 2 4 5 3 1 5 3 0 2 0 0 0 0 2 0 1 0 0 1 1 1 0 1 0 7 0 2 1 0 1 0 0 0 16 13 18 24 _ 16 _21 *15HOV Jul Aug Sep Oct Nov Dec Total 6 8 3 0 3 34 9 11 4 8 4 76 9 6 3 6 4 50 2 2 2 4 2 26 0 0 0 0 0 2 0 0 1 0 0 5 0 0 0 0 2 12 0 0 0 0 0 2 26 27 13 18 15 0 207 *9HOV Page 8 ITEM CM-1 C CITY OF MEDINA Office of the City Manager December 8, 2008 To: Mayor and City Council Via: Donna Hanson, City Manager From Robert J. Grumbach, AICP, Director of Development Services Subject: Monthly Development Services Department Report Planning Commission Meeting Recap: NOVEMBER 25: The planning commission held a public hearing on a Level 2 Construction Mitigation Plan for the Gates CMP. The site is located at 1832 73rd Avenue N.E. The construction mitigation plan covered construction activity for several related remodel projects, including installation of a skylight, a gas fireplace and installing a second skylight on a guest house. There was no public testimony presented. After deliberation, the CMP was approved subject to conditions. The planning commission continued their discussion on the zoning and permitting code study. Discussions will continue at the January 2009 meeting. Hearing Examiner Decisions: None Land Use Administrative Decisions: Kocazarski Administrative Variance (AV 101): A request to increase lot coverage less than one percent to allow for a larger detached garage at 506 Overlake Drive East was denied. Savoy Short Plat (2008-04): A request to divide a single parcel into two at 3313 Evergreen Point Road was approved. Land Use Decisions Year to Date: Type of Decision 2008 YTD Variances/ Minor Deviations 10 SEPA g Conditional Uses/ Special Uses 4 Shoreline Substantial Developments 3 Lot Line Adjustments 3 Short Subdivisions 2 Site Plan Reviews 1 Wireless Facilities 0 Page 1 of 2 ITEM CM-1 C (Monthly Development Services Department Report, continued) Land Use Applications Received in October: Case Number Description of Permit Location AV-1185 Minor Deviation to match 8335 Overlake Dr. W. Nonconforming setbacks Building Permits Issued in March: See Attached. Other Items of Interest: • The Planning Commission cancelled their meeting in December. The next planning commission meeting will be held January 27, 2009. Planning commission meetings for 2009 will start at 6:00 pm. Work on the zoning and permitting code study will not be completed before the end of this year due to other priorities. Staff is working towards having a completed draft of the study ready for the planning commission at their January meeting. Once the planning commission completes their review, it will be forwarded to the council. This is anticipated to be ready for the council by early April at the latest. Page 2 of 2 ITEM CM-1 C Permit Report October, 2008 Current Current 2,008 2,007 Month Month YTD YTD Difference Construction Value New Construction 0 5,057,000 15,753,010 46,302,785 ($30,549,775) Permit Renewals 1,681,000 3,690,000 1,798,165 8,166,242 ($6,368,077) Addition / Alteration 1,500 608,515 32,949,564 5,036,249 $27,913,315 Accessory Structure 124,800 191,600 2,462,400 3,368,726 ($906,326) Repair/ Replace 0 0 1,538,348 427,434 $1,110,914 Fence/Wall 0 0 1,320,026 411,669 $908,357 Mechanical 0 55,000 1,545,000 1,052,910 $492,090 Fire Sprinkler 0 0 274,420 260,011 $14,409 Wireless Comm Facility 0 0 75,000 0 $75,000 Commercial Tenant impr 1,200 0 41,200 0 $41,200 TOTAL VALUE 1,808,5001 9,602,1151 1 57,757,1331 65.026.026 (7.268.893) Permits Issued New Construction 0 1 10 19 (9) Permit Renewals 3 2 10 12 (2) Addition / Alteration 1 3 35 29 6 Accessory Structure 1 3 17 33 (16) Fence/Wall 0 0 25 22 3 Demolition 0 1 10 22 (12) Grading/Drainage 0 3 22 29 (7) Tree Mitigation 0 4 10 28 (18) Mechanical 5 12 64 97 (33) Fire Sprinkler 0 0 23 21 2 Reroof 1 2 18 19 (1) Repair / Replace 0 0 13 11 2 Right -of -Way Use 2 7 78 96 (18) Construction Mitigation 0 3 16 36 (20) Wireless Comm Facilit 0 0 1 0 1 TOTAL PERMITS 13 41 352 474 122 Inspections Building 86 119 993 1,093 (100) Construction Mitigation 3 11 44 45 (1) Grading/Drainage 71 67 492 294 198 Tree Mitigation 8 12 109 57 52 Right -of -Way 1 2 133 78 55 TOTAL INSPECTIONS 1 169 211 1,771 1,567 204 ITEM CM-1 D CITY OF MEDINA Office of the City Manager December 2, 2008 To: Mayor and City Council Via: Donna Hanson, City Manager From: Joe Willis, Sr., Director of Public Works Subject: November 2008 Public Works Activity Report 1. The Public Works Crew is focusing on maintenance of City streets, and storm drains. During November, streets were swept twice to remove fall leaves, catch basins grates were cleaned. The storm drain along the north side of 2420 78t" Ave NE was inspected by TV camera and found to have separated pipe joints and extensive root growth at each concrete pipe joint. The sections of pipe nearest to the Indian Trail drainage system were replaced, but additional work for approximately another 120 feet will be needed to clear the pipe of roots. Replacement is one option but there are a number of juniper trees planted along the drainage easement that are the cause of the problem that would have to be removed. Another option is to cut out the roots and treat the interior of the pipe to prevent root re -growth. Options for restoration will be evaluated over the next few months and discussed with the property owner before the work is undertaken. 2. The Public Works Crew strung new seasonal lighting in the maple garden on the north side of Medina Park. The lighting will be in operation from December 1st through January 4th. In addition, lights will be strung on the front of City Hall to enhance its appearance during this special time of the year. 3. The City of Medina portion of the King County Flood District sub -regional funds authorized by the voters in 2007 property tax levy (approximately $ 60,500) has been applied for to undertake the completion of outlet control for the Medina Park stormwater ponds and pre-treatment of the street runoff into the north pond. The treatment of the incoming water will be designed to minimize the algae growth in the ponds during the summer months by reducing the amount of organic materials and phosphorous in the inflow water. The redesign of the outlet weir is to provide a better method of allowing for drain down of the ponds between storm events. Both projects are currently included in the 2009 Capital Improvement Projects. Page 1 of 2 ITEM CM-1 D (November 2008 Public Works Activity Report, Continued) 4. Viewpoint Park Improvements including the replacement of the wood stairs, widening of the access trail, and replacement of the viewing pier decking were reviewed by the City Hearing Examiner on December 2"d in preparation for the awarding of the contract by the Council on December 8tn. The WSFW Hydraulic Permit has been issued, so upon concurrence from the Hearing Examiner with the findings of staff and contract award by the Council, the project may begin in January. 5. The Evergreen Point Road Storm Drain and Pathway Improvement Project was advertised for bids in November. Bids will be opened on December 2"d in preparation for awarding the contract by the Council on December 8tn. The project will eliminate the open ditch along the west side of Evergreen Point Road from north of SR 520 to the 3400 block and replace it with a cinder surfaced walking pathway along the edge of the roadway. 6. The Public Safety Automatic License Plate Recognition (ALPR) Camera CIP Project specifications were completed and advertised for bids. The first phase of this project includes the placement of cameras at NE 8tn and 84tn Ave NE, and at NE 241n and 841n Ave NE to monitor vehicles entering Medina, equipping of one patrol vehicle with a roving camera, and monitoring equipment. Bids are due on December 18m 7. The City Hall emergency generator fence and lattice construction has begun. The new cedar fence enclosure is designed to screen the installation. The continuous fence enclosure will be similar to the dumpster enclosure with lattice facing and vertical climbing evergreen plantings to blend in with the park setting and thereby reduce the installations impact. Page 2 of 2