The URL can be used to link to this page

Home My WebLink About01-12-2009 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS JANUARY 12, 2009 6:00 PM MAYOR CITY MANAGER MARK NELSON DONNA HANSON DEPUTY MAYOR CITY ATTORNEY JIM LAWRENCE WAYNE TANAKA COUNCIL MEMBERS CITY CLERK LUCIUS BIGLOW RACHEL BAKER DREW BLAZEY BRET JORDAN BOB RUDOLPH SHAWN WHITNEY CALL TO ORDER 6:00 PM ROLL CALL EXECUTIVE SESSION 6:00 PM ES-1: The city council will meet in executive session pursuant to RCW 42.30.110 (1)(g), for the purpose of labor negotiations ES-2: The city council will meet in executive session pursuant to RCW 42.30.110 (1)(i) to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party. PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA 6:30 PM PUBLIC COMMENTS Persons wishing to address the City Council on agenda items (except public hearings) or non -agenda items related to city business may do so at this time. Those who have service requests or complaints are asked to first bring such matters to the city manager for prompt attention and resolution. (Three -minutes per person.) REPORTS AND ANNOUNCEMENTS A. Mayor B. Council C. City Manager/Staff Medina City Hall • 501 Evergreen Point Road • Medina WA 98039 425-233-6400 ph • 425-454-8490 fx • www.medina-wa.gov CONSENT AGENDA These items will be acted upon as a whole unless called upon by a council member. CA-1: Approval of December 8, 2008 City Council Regular Meeting Minutes CA-2: Approval of Preliminary December 2008 Checks/Finance Officer's Report Claim Checks 74711 through 74821 in the amount of $177,126.12, and Payroll Check Numbers 25016 through 25096 in the amount of $231,667.25 (excluding voided claim check 74741). CA-3: Bid Award: Public Safety Camera System CA-4: Eastside Transportation Partnership Interlocal Agreement OTHER BUSINESS OB-1: 2009 City Council Retreat and Meeting Schedule Recommendation: To approve community input process and to set date for strategic planning retreat OB-2: 2009 Draft Legislative Agenda Recommendation: To approve Medina legislative agenda. OB-3: Planning Commission Work Program: Memorandum on Pitch Roof Incentives Direction Recommendation: Discussion/Direction. OB-4: Planning Commission Work Program: Memorandum on Measuring Building Height on Sloping Lots Recommendation: Discussion/Direction. OB-5: Resolution for Police Emergency Pay Recommendation: Approve Resolution. OB-6: Discussion Regarding SR 520 Eastside Community Design Collaboration Recommendation Discussion. ADJOURNMENT 9:30 PM Next regular meeting: Monday, February 9, 2009; 6:30 pm. Medina City Council January 12, 2009 Page 2 of 2 MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers December 8, 2008, 6:00 pm CALL TO ORDER ITEM CA-1 DRAFT The December 8, 2008, Regular Meeting of the Medina City Council was called to order by Mayor Nelson at 6:00 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Bob Rudolph, and Shawn Whitney City Staff Present: Donna Hanson, City Manager; Wayne Tanaka, City Attorney, Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis, Director of Public Works; Robert Grumbach, Development Services Director; Jan Burdue, Finance Officer; and Rachel Baker, City Clerk EXECUTIVE SESSION The City Council recessed into executive session at 6:00 pm for an estimated time of thirty minutes for the purpose of labor negotiations, pursuant to RCW 42.30.110 (1)(g), and pursuant to RCW 42.30.110(1)(i) to discuss with legal counsel representing the agency, litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party. City Council Members Biglow, Blazey, Jordan, Lawrence, Nelson, Rudolph, and Whitney; City Manager and City Attorney were present. Executive Session adjourned at 6:45 pm. No action was taken. CALL TO ORDER Following a recess, the regular meeting was called to order at 7:00 pm. Mayor Nelson led council, staff and audience members in the Pledge of Allegiance. Council accepted the meeting agenda as presented at 7:01 pm. Mayor opened floor to public comment at 7:01 pm. PUBLIC COMMENT Resident Henry Paulman commented on the police over hire resolution and said he was surprised that it was before council prior to going through the normal vetting process. DRAFT Resident Dawson Yee commented on the proposed 2009 budget for police support and requested council consider the safety and health of Medina citizens and city employees. Mayor said the city manager would follow up with Mr. Yee following the meeting. REMARKS AND ANNOUNCEMENTS Mayor provided a summary of the SR-520 mediation meeting he attended in Seattle and summarized the SR 520 design meeting he attended with the public works director and park board member Matt Kochel. Council discussed SR 520 lid design in Medina and added to the January agenda: SR 520 discussion item to prepare a list of questions and concerns to address with WSDOT during a presentation to the council in February. Mayor Nelson added item to the January agenda: 2009 legislative issues. Mayor requested city attorney locate RCW defining police and taxing jurisdiction on lake Washington and asked the city manager to determine if it would be acceptable for a citizen to represent Medina on the WRIA 8 committee. Council member Lawrence reported that resident Dick Marshall passed away. He added that Mr. Marshall was on the city council from 1969 to 1973 and was one of four that has been credited with the establishment of Medina as a class four village. City manager responded to comments addressed by resident Henry Paulman during the November council meeting regarding electronic records. CONSENT AGENDA Council member Biglow proposed amending the November 24, 2008 special meeting minutes to reference document he distributed during the meeting. Council member Whitney conveyed she reviewed the checks and finance officer's report and the agenda item will now be placed on the consent agenda rather than as a council committee report. MOTION JORDAN AND SECOND BIGLOW TO APPROVE CONSENT AGENDA ITEMS AND MOTION CARRIED 6-0-1 (RUDOLPH ABSTAINED) AT 7:38 PM 1. November 10, 2008 regular meeting minutes 2. Amended November 24, 2008 special meeting minutes 3. Homeland Security Grant Award 4. Bid for Construction of Viewpoint Park Improvements, Viewing Pier Repair, and Sidewalk Replacements in Various Locations within the City, of Medina 5. Bid for Construction of Evergreen Point Road Storm Drain and Pathway Improvements, and Northeast 32"d Street Culvert Crossing Replacement 6. November 2008 Checks/Finance Officer's Report. Claim checks 74652 through 74710 in the amount of $69,346.29; and payroll check numbers 24647 through 25015 in the amount of $199,043.71 (excluding voided payroll checks 24968, 24969). City Council Minutes December 8, 2008 Page 2 DRAFT OTHER BUSINESS Adoption of 2008 Budget Amendment F Ordinance (7.39 pm) Staff explained need for budget amendment. Council discussed ordinance. MOTION JORDAN AND SECOND RUDOLPH TO ADOPT BUDGET AMENDMENT F, AMENDING ORDINANCE NO 819, DATED NOVEMBER 13, 2007, THE 2008 BUDGET FOR THE CITY OF MEDINA, WASHINGTON, AND MOTION CARRIED 7-0 AT 7:54 PM. Approval of Police Over Hire Resolution (7.54 pm) City manager introduced intent of resolution and recommended language of resolution be incorporated into budget ordinance instead. Council discussed intention of police officer staffing and proposed language for insertion into budget ordinance. Council member Whitney suggested language be added to the salary schedule rather than to body of ordinance. Adoption of 2009 Budget and 2009 Budget Ordinance (8:14 pm) Council members discussed proposed budget, including salary survey and proposed salary schedule. Council member Whitney distributed and explained a spreadsheet she created which identified proposed salary adjustments. MOTION LAWRENCE AND SECOND BIGLOW TO APPROVE 6.5% INCREASE FOR EXEMPT SALARY RANGES AT MARKET AND 10% INCREASE FOR EXEMPT SALARY RANGES BELOW MARKET. MOTION FAILED 2-5 (BIGLOW AND LAWRENCE IN FAVOR) AT 8:59 PM. MOTION JORDAN AND SECOND BLAZEY TO ADOPT SALARY SCHEDULE PROPOSED BY CITY MANAGER AND MOTION CARRIED 5-2 (BIGLOW AND LAWRENCE OPPOSED) AT 9:00 PM. MOTION WHITNEY AND SECOND JORDAN TO APPROVE 2009 BUDGET AND 2009 BUDGET ORDINANCE AS PRESENTED WITH INSERTION OF CITY ATTORNEY'S LANGUAGE PERTAINING TO POLICE OFFICER STAFFING INTO THE SALARY SCHEDULE AND ADDING $60,000 TO POLICE SALARY LINE ITEM FOR ANTICIPATED EXPENSES. MOTION CARRIED 7-0 AT 9:20 PM. Adoption of Ordinance for Standards for Public Defense Services (9:20 pm) MOTION WHITNEY AND SECOND BIGLOW TO ADOPT ORDINANCE FOR STANDARDS FOR PUBLIC DEFENSE SERVICES; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE, AND MOTION CARRIED 7-0 AT 9:21 PM. City Council Minutes December 8, 2008 Page 3 r ::Ial REPORTS — CITY MANAGER City Manager's Monthly Activity Report (9.21 pm) Staff summarized reports and responded to council inquiries. ADJOURNMENT MOTION JORDAN AND SECOND LAWRENCE TO ADJOURN THE DECEMBER 8, 2008 REGULAR CITY COUNCIL MEETING AND MOTION CARRIED 7-0 AT 9:39 PM. The December 8, 2008, Regular Meeting of the Medina City Council adjourned at 9:39 pm. The next regular meeting of the Medina City Council will be held Monday, January 12, 2009, at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes December 8, 2008 Page 4 ITEM CA-2 CITY OF MEDINA Office of the City Manager January 12, 2009 To: Mayor and City Council Via: Donna Hanson, City Manager From Jan Burdue, CPFA Subject: PRELIMINARY Finance Report — December 2008 General Fund Revenues Local Retail Sales and Use Taxes are $526,679 above the budgeted amount for the year due to the change in which city receives the tax allocation. The city receives a portion of the taxes when an item is delivered to a residence or business versus the city where the item is purchased receiving the tax allocation. Criminal Justice Funding is $15,186 above the budgeted amount for the year since the budgeted prediction for 2008 was based on the average of the past four years. Building Permits is $220,284 below the budgeted amount for the year due to a reduction in new construction. Passport Fees is $9,988 below the budgeted amount for the year due to an unpredicted mandatory fee reduction for all cities from $30 to $25 per passport and a reduction in passport sales. Municipal Court Traffic Infractions is $4,665 below the budgeted amount for the year due to a reduction in fees collected from Kirkland Municipal Court. Investment Interest is $50,354 below the budgeted amount for the year based on the economic down turn in interest rates. Overall, the total General Fund Revenues surpassed the budgeted amount by $296,973. Capital Projects Fund Revenues Total Real Estate Excise Tax is $410,263 below the budgeted amount for the year. The prediction for 2008 was based on an average of the prior four years. Due to lower revenue received in 2008, an interfund transfer from the General Fund in 2009 will help cover the Capital Projects expenditures in 2009. p . 9 R Y W Qa E u G uo w O ? c o g c ='• F w w v1 o'p 1 • im�pp N a W w w N � � yj •'ti � W w w oo ro O C4 N a f� w w rn v o N W w w -Ci � • 8 S • ' 8 O � i I• N •/1 r F Y p C Q m N Vl .wit N-. b .O raj h � 00 Off. W iyK vi w •o" w m � ti nl a pp •�I N nl S ti m C M W a�00 q Vi w V w S 00 m u w w n ' .o • • r m m N mf Yl a •n W w N O b .O .tMl M M OMi vMl O C E O ^I R m CI r N n W M M2 C. m y m C R n v+ ut O E"' w Iw r- M 00Q d M 00 M r $ O M.. O N r N Vl 00 a b b N M ct N C 'fl M M N V' r {d N Q H f9 7 4) O g � d AN L E" va H f' L 00 ' , m t- a y cob a — M a a O cli o N d d A u W w H N ti a a n u e A F w w N l a O 1104 N CD 'n a M N O W ^W fA L4 d N � � A [- fA H O b 00 M CA O y N b W N r N V y�y N tJ W M M Q o: H H � a d o a� H Lq C. M N b y ut ^ N OD y Woo O N b v1 N O N tV M A� FA H p 00 O N M M r O22 c r' vi %o" 0 01 a � O w � � A va H W W z C� ccn F U s17H ACCOUNT NUMBER DESCRIPTION GENERAL FUND City of Medina MONTHLY REVENUE REPORT December 31, 2008 M.T.D. RECEIPTS PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 001 000 000 311 10 00 01 Gen-1 Prop Taxes - Ad Valorem 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 001 000 000 313 71 00 00 Criminal Justice Funding TOTAL PROPERTY & SALES TAX LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 001 000 000 322 30 00 00 Animal Licenses 001 000 000 322 85 00 00 Special Event Permits 001 000 000 322 90 00 00 Gun Permits TOTAL LICENSES & PERMITS INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed1l Grant -Homeland Sec I 001 000 000 331 17 20 12 Fed11 Grant -Homeland Sec II 001 000 000 331 17 20 13 State Grant -Criminal Justice 001 000 000 334 00 31 20 State Grant -Secretary of State 001 000 000 334 01 10 00 State Grant-Crim Just Training 001 000 000 334 01 80 00 State Grant-Military-FEMA 2006 001 000 000 334 03 50 00 State Grant -Traffic Safety Com 001 000 000 336 06 21 00 MVET-Criminal Justice -Pop. 001 000 000 336 06 26 00 Criminal Justice -Special 001 000 000 336 06 51 00 DUI/Other Criminal Justice 001 000 000 336 06 94 00 Liquor Excise Tax 001 000 000 336 06 95 00 Liquor Control Board Profits 001 000 000 338 21 00 00 Hunts Point Police Contract 001 000 000 338 21 00 20 WCIA-Lexipol 001 000 000 338 23 00 00 Detention/Correction-Jail TOTAL INTERGOVERNMENTAL CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 001 000 000 342 10 00 00 Law Enforcement Services 001 000 000 342 90 00 00 Other -Police Fee -Home Alarms 001 000 000 347 60 00 00 Program Fees TOTAL CHOS FOR GOODS/SERVICES FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court -Traffic Infrac TOTAL FINES & FORFEITURES MISCELLANEOUS REVENUE 001 000 000 161 it 00 00 Investment Interest 001 000 000 161 40 00 00 Sales Interest 001 000 000 367 00 00 00 Park Donations 001 000 000 367 11 00 00 Contributions/Donations-Police 001 000 000 369 30 00 00 Confiacated-Drug Seizure PAGE 1, Y.T.D. 1 OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 12,422.35 2,207,028.16 2,191,253.00 100.72 15,775.16- 1,227.52- 2,569.71- .00 .00 2,569.71 174,404.34 1,599,044.17 1,072,365.00 149.11 526,679.17- 5,375.21 70,186.98 55,000.00 127.61 15,186.98- 190,974.38 3,873,689.60 3,318,618-00 116.73 555,071.60- 21,845.94 679,715.95 900,000-00 75.52 220.284.05 60.00 1,156.00 1,000.00 115.60 156.00- .00 50.00 .00 .00 50.00-. 46.00 1,031.95 500.00 206.39 531.95-, 21,951.94 681,953.90 901,500_00 75.65 219.546.10 ' .00 16,585.78 16,600.00 98.72 214.22 - .00 2,724.46 2,725.00 99.98 .54' .00 .00 15,490.00 .00 15,490-00 .00 9,573.00 15,955.00 60.00 6,382.00 , .00 41,760.98 41,760.00 100.00 .98- .00 34,285.03 34,285.00 100.00 .03= .00 .00 2,500.00 .00 2,500.00 .00 1,000.00 1,000.00 100.00 .00 , .00 2,346.68 2,200.00 106.67 146.68- .00 533.03 645.00 82.64 111.97 .00 14,199.09 13,865.00 102.41 334.08- 4,947.17 19,938.22 22,500.00 88.61 2,561.78 62,481.50 249,926.00 250,000.00 99.97 74.00 .00 .00 2,000.00 .00 2,000.00 6,949.09 12,656.33 500.00 2,531.27 12,156.33- 74,377.76 405,528.59 422,225.00 96.05 16,696,41 525.00 10,011.20 20,000.00 50.06 9,988.80 .00 2,199.00 1,000.00 219.90 1,199.00- .00 .00 100.00 .00 100.00 .00 415.00 1,500.00 27.67 1,085.00 525.00 12,625.20 22,600.00 55.86 9,974.80 .00 115,334.32 120,000.00 96.11 4,665.68 .00 115,334.32 120,000.00 96.11 4,665.68 10,417.51 174,645.57 225,000.00 77.62 50,354.43 _ 199.48 5,091.20 3,500.00 145.46 1,591.20-- 600.00 600.00 .00 .00 600.00-' .00 3,085.00 21500.00 123.40 585.00 .00 3,964.58 200.00 1,982.29 3,764.58- P11tELIM1NARY City of Medina MONTHLY REVENUE REPORT December 31, 2008 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS 001 000 000 369 30 00 10 Confiscated Property -Auction .00 001 000 000 369 81 00 00 Petty Cash - Overage/Shortages .00 001 000 000 369 90 00 00 Other 260.10 001 000 000 369 90 00 05 Other-Cd's .00 001 000 000 369 90 00 10 Other -Copies .00 001 000 000 369 90 00 15 Other -Fingerprinting 24.00 001 000 000 369 90 00 25 Other -Maps 45.00. 001 000 000 369 90 00 35 Other -Notary 32.00 001 000 000 369 90 00 40 Other -Postage .84 001 000 000 369 90 00 45 Other -Reports 12.00 TOTAL MISCELLANEOUS REVENUES 11,590.93 NONREVENUES 001 000 000 389 00 00 00 Other Non -Revenues (pass thru) 001 000 000 389 00 00 10 Attorney 001 000 000 389 00 00 20 Building Inspector 001 000 000 389 00 00 30 Building Official 001 000 000 389 00 00 50 Engineer 001 000 000 389 00 00 60 Landscape Architect 001 000 000 389 00 00 70 Planner TOTAL NONREVENUES TOTAL GENERAL FUND PAGE 2 Y.T.D. k OF REMAINING ++ RECEIPTS ESTIMATED TOTAL EXPECTATION '-•' 586.53 .00 .00 586.53-, 4.23 .00 .00 4.23-• 17,674.97 18,000.00 98.19 325.03 21.00 .00 .00 21.00- 1,080.82 .00 .00 1,080.82-, 96.00 .00 .00 96.00-. 45.00 .00 .00 45.00-• 272.00 .00 .00 272.00- 409.63 .00 .00 409.63- 139.75 .00 .00 139.75- 207,716.28 249,200.00 83.35 41,483.72 .00 .00 225,000.00 .00 225,000.00 .00 4.50 .00 .00 4.50- 967.25 6,964.57 .00 .00 6,964.57- 1,146.83 31,379.72 .00 .00 31,379.72- 8,317.11 157,212.16 .00 .00 157,222.16- 3,716.58 26,437.16 .00 .00 26,437.16- 7,542.50 37,260.40 .00 .00 37,260.40- 21,690.27 259,268.51 225,000.00 115.23 34,268.51-. . 321,110.28 5,556,116.40 5,259,143.00 105.65 296,973.40-' PRELIMINARY s17H City of Medina MONTHLY � EXPENDITURE REPORT -� ,/ca'G1�71 er V1, "08 PAGE 1 K.K.D. Y.T.D. t of UNEXPENDED RES EXPENDITURES ACCOUNT NUMBER DESCRIPTION EXPENDITUENDITURES APPROPRIATED TOTAL BALANCE GENERAL FUND LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 001 000 000 511 60 42 00 Communications -TV System 001 000 000 511 60 43 00 Travel & Training 001 000 000 511 60 49 00 Miscellaneous 001 000 000 511 60 49 10 Medina Days 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs TOTAL LEGISLATIVE SERVICES 00 4,906.07 5,000.00 98.12 93.93 00 .00 25,000.00 .00 25,000.00 00 566.09 2,500.00 22.64 1,933.91 00 1,233.92 3,000.00 41.13 1,766.08 00 6,062.64 7,500.00 80.84 1,437.36 00 8,292.34 6,000.00 138.21 2,292.34- 00 21,061.06 49,000.00 42.98 27.938.94 PRELIMINARY City of Medina MONTHLY EXPENDITURE REPORT er 31, 2008 PAGE z. R.T.D. Y.T.D. V OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 4,000.00 40,000.00 48,000.00 83.33 8,000.00 001 000 000 512 50 41 20 Public Defender 2,760.00 11,910.00 10,000.00 119.1a 1,910.00- 001 000 000 S12 SO 41 30 Expert Witness .00 .00 1,000.00 .00 1.000.00 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 2,271.50 49,906.00 60,000.00 83.18 10,094.00 TOTAL MUNICIPAL COURT 9,031.50 101,816.00 119,000.00 85.56 17,184.00 PRELIMINARY City of Medina MONTHLY EXPENDITURE REPORT December 31, 2008 M*,r.u, Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED PAGE 3. ~ OF UNEXPENDED TOTAL BALANCE EXECUTIVE SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages 10,833.33 51,166.41 118,344.00 43.24 TOTAL SALARIES & WAGES 10,833.33 51,166.41 118,344.00 43.24 PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 2,857.02 9,475.73 30,025.00 31.56 001 000 000 513 10 21 50 Auto Allowance 00 .00 4,200.00 .00 TOTAL PERSONNEL BENEFITS 2,857.02 9,475.73 34,225.00 27.69 OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment .00 1,584.00 1,500.00 105.60 001 000 000 513 10 41 00 Professional Services 15,118.47 124,586.78 50,000.00 249.17 001 000 000 513 10 42 00 Communications .70 263.51 600.00 43.92 001 000 000 513 10 43 00 Travel & Training 875.27 1,805.70 2,500.00 72.23 001 000 000 513 10 49 00 Miscellaneous .00 309.26 5,000.00 6.19 001 000 000 513 10 49 01 Dues, Subsc, Auto Allowance .00 1,170.33 500.00 234.07 TOTAL OTHER SERVICES & CHARGES 15,994.44 129,719.58 60,100.00 215.84 TOTAL EXECUTIVE DEPARTMENT 29,684.79 190,361.72 212,669.00 99.51 PRELIMINARY City of Medina MONTHLY EXPENDITURE RRPn0m December 31, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FINANCE DEPARTMENT SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 514 lU 43 00 Travel & Training 001 000 000 514 10 46 00 Insurance (WCIA) 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 001 000 000 514 10 49 10 Miscellaneous 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 514 10 64 10 Financial Reporting Software TOTAL CAPITAL OUTLAY TOTAL FINANCE DEPARTMENT PAGE 4. 4 OF UNEXPENDED TOTAL BALANCE 5,738.00 68,856.00 68,100.00 101.11 5,738.00 68,656.00 68,100.00 101.11 1,531.17 17,273.54 19,035.00 90.75 1,531.17 17,273.54 19,035.00 90.75 108.51 2,725.77 3,000.00 90.86 .00 68,235.00 73,000.00 93.47 266.25 1,120.42 750.00 149.39 75.59 7,546.04 6,200.00 121.71 .00 11,722.27 14,200.00 82.55 450.35 91,349.50 97,150.00 94.03 .00 .00 25,000.00 .00 .00 .00 25,000.00 .00 7,719.52 177,479.04 209,285.00 84.80 PREl"IN"Y ACCOUNT NUMBER 001 000 000 515 20 41 10 001 000 000 515 20 41 60 DESCRIPTION LEGAL DEPARTMENT City Attorney Special Counsel TOTAL LEGAL DEPARTMENT City of Medina MONTHLY EXP3Mr)TTimR avvnnm December 314 2008 M.-f.u. Y.T.D. t OF EXPENDITURES EXPENDITURES APPROPRIATED TOTAL 13,041.21 .00 13,041.21 PRELIMINARY PAGE 5 UNEXPENDED BALANCE 1L3,746.06 142,750.00 79.68 29,003.94 848.00 15,000.00 5.65 14,152.00 114,594.06 157,750.00 72.64 43,155.94 ACCOUNT NUMBER DESCRIPTION CENTRAL SERVICES City of Medina MONTHLY EXXPEEN�D�I' TOR PRPAI T Demmber all2008 PAGE 6; „ M.T.D. Y.T.D. t OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 001 000 000 518 10 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 001 000 000 518 10 23 00 Tuition TOTAL PERSONNEL BENEFITS OTHER SERVICES & CHARGES 001 000 000 518 10 31 00 Office and Operating Supplies 001 000 000 518 10 41 00 Professional Services 001 000 000 518 10 41 90 Prof Serv-Imaging 001 000 000 518 30 42 00 Postage/Telephone 001 000 000 518 10 43 00 Travel & Training 001 000 000 518 10 44 00 Advertising 001 000 000 518 10 47 00 Utility Serv-Slec,Water,Waste 001 000 000 518 10 48 00 Repairs & Maint-Equipment 001 000 000 518 10 49 20 Dues, Subscriptions 001 000 000 518 10 49 30 Newsletter 001 000 000 518 10 49 40 Photocopies 001 000 000 518 10 64 10 PRA/Agenda Manager Software TOTAL OTHER SERVICES & CHARGES BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg TOTAL BUILDING MAINTENANCE SUBTOTAL CENTRAL SERVICES 16,148.66 192,033.47 182,395.00 95.74 402.10 2,500.00 16,244.40 192,435.57 184,895.00 4,861.05 54,471.91 62,351.00 .00 778.00 .00 4,861.05 55,249.91 62,351.00 7,778.13 266.75 875.71 1,990.16 171.46 656.79 1,765.62 _00 .00 391.62 .00 .00 11,096.24 17,127.46 1,630.78 3,356.70 24,312.74 2,784.36 3,516.50 8,503.33 .00 1,021.20 21,351.65 2,497.22 8,333.33 94,575.27 647.00 6,600.64 1,82D.39 14,477.94 2,467.39 21,078.58 37,469.08 363,339.33 11% I Rai RN 23,000.00 .00 22,955.00 30,000.00 5,500.00 4,000.00 11,000.00 2,000.00 2,500.00 32,000.00 1,500.00 10,000.00 144,455.00 6,201.00 18,500.00 24,701.00 416,402.00 105.28 16.08 104.08 87.36 .00 88.61 74.47 .00 14.62 81.04 50.62 89.41 78.03 .00 40.85 66.72 166.48 83.33 65.47 106.44 18.26 SS.33 87.26 City of Medina MONTHLY RXPRMITURE REPORT Decesuber 31, 2008 A.T.U. T.T.U. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INFORMATION TECHNOLOGY 001 000 000 518 90 31 00 Office 6 Operating Supplies 001 000 000 SIB 90 41 50 Technical Services 001 000 000 518 90 48 00 Repairs & Main -Equipment TOTAL INFORMATION TECHNOLOGY INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association of WA Cities 001 000 000 519 90 49 01 Puget Sound Regional Council 001 000 000 519 90 49 03 ARCH 001 000 000 519 90 49 04 Eastbide Transportation Prog. 001 000 000 519 90 49 08 OMWBE - Office of Minority 001 000 000 519 90 51 20 Puget Sound Clean Air Agency 001 000 000 519 90 51 30 King County Alcohol Control 001 000 000 519 90 51 40 King County Water & Land Resou 001 000 000 519 90 51 60 WA St Purchasing Contract TOTAL INTERGOVERNMENTAL TOTAL CENTRAL SERVICES PAGE 7; k OF UNEXPENDED TOTAL BALANCE 29.95 5,615.34 6,200.00 90.57 29.95 5,923.63 10,015.00 59.15 1,743.65 13,769.29 14,710.00 93.60 1,803.55 25,308.26 30,925.00 81.84 .00 1,393.05 1,400.00 99.50 .00 530.00 450.00 117.78 2,500.00 4,985.79 15,000.00 .13.24 .00 100.00 100.00 100.00 .00 318.00 .00 .00 .00 5,364.00 5,021.00 106.83 .00 684.08 500.00 136.82 .00 1,042.66 2,000.00 92.13 .00 .00 500.00 .00 2,500.00 15,217.58 24,971.00 60.94 41,772.63 403,86S.17 472,298.00 85.51 PRELIMINARY ACCOUNT NUMBER DESCRIPTION POLICE DEPARTMENT City of Medina MONTHLY EXPENDITURE REPORT Demmber 31, 2008 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 001 000 000 521 20 11 15 Salaries -Military Backfill 001 000 000 521 20 12 00 Overtime 001 000 000 521 20 12 01 Merit Pay 001 000 000 521 20 13 00 Holiday Pay TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 001 000 000 521 20 21 10 Personnel Benefits -Retirees 001 000 000 521 20 22 00 Uniforms 001 000 000 521 20 23 00 Tuition TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 521 20 31 00 Office Supplies 001 000 000 521 20 31 40 Police Operating Supplies 001 000 000 521 20 31 50 Photographic Supplies 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.) 001 000 000 521 20 31 70 Police Radio Equipment 001 000 000 521 20 32 00 Vehicle Expenses -gas, car wash 001 000 000 521 20 35 20 Firearms (purchase & repair) TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 001 000 000 521 20 41 50 Recruitment -Background 001 000 000 521 20 42 00 Communications (Phone,Pagers) 001 000 000 521 20 43 00 Travel & Training 001 000 000 521 20 44 50 Recruitment -Advertising 001 000 000 521 20 45 00 Equipment -Lease & Rentals 001 000 000 521 20 48 00 Repairs & Maint-Equipment 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 001 000 000 521 20 48 20 Repairs & Maint-CAD 001 000 000 521 20 49 00 Misc. (Service/supplies) 001 000 000 521 20 49 20 Bicycle Patrol 001 000 000 521 20 49 30 Animal Control 001 000 000 521 20 49 40 Duea,Subcriptions,Memberships 001 000 000 S21 20 49 41 Lexipol Manuals 001 000 000 521 20 49 60 Crime Prevention/Public Educ 001 000 000 521 20 49 90 Misc-Investigative Fund TOTAL OTHER SERVICES & CHARGES PAGE a. y i OF UNEXPENDED TOTAL BALANCE 62,563.39 744,692.53 830,975.00 89.62 86,282.47 .00 9,979.63 43,000.00 23.21 33,020.37 10,920.91 103,579.21 100,000.00 103.58 3,579.21- .00 13,466.22 25,935.00 51.92 12,468.78 26,159.42 26,846.12 31,900.00 84.16 5,053.88 99,643.72 898,563.71 1,031,810.00 87.09 133,246.29 22,321.25 234,905.57 249,714.00 94.07 14,808.43 3,691.20 42,501.40 46,000.00 92.39 3,498.60 660.69 14,750.27 19,500.00 75.64 4,749.73 9.54 1,509.54 5,000.00 30.19 3,490.46 26,682.68 293,666.78 320,214.00 91.71 26,547.22 721.36 5,043.68 5,500.00 91.70 456.32 ' 381.19 5,860.34 9,950.00 58.90 4,089.66 .00 .00 300.00 .00 300.00 142.07 6,551.54 6,000.00 109.19 551.54-• .00 31,732.29 29,500.00 107.57 2,232.29- 26.00 30,943.49 43,000.00 71.96 12,056.51 .00 7,713.13 7,100.00 108.64 613.13-,_, 1,270.62 87,844.47 101,350.00 86.67 13,505.53 653.95 14,147.08 13,000.00 108.82 1,147.08 .00 1,104.00 2,000.00 55.20 896.00 652.74 14,619.26 11,000.00 47.16 16,380.74 " 130.00 12,069.13 25,225.00 47.85 13,155.67 .00 .00 1,000.00 .00 1,000.00 , 245.17 1,01.00 2,700.00 62.26 1,019.00 7,666.46 10,903.21 15,000.00 72.69 4,096.79 3,524.82 15,898.09 10,000.00 158.98 5,898.09- .00 188.70 .00 .00 188.70- 4.90 433.90 500.00 86.78- 66.10 .00 2,127.64 1,200.00 177.30 927.64- .00 .00 1,000.00 .00 1,000.00 .00 3,S00.76 2,500.00 140.03 1,000.76- .00 4,9SO.00 6,000.00 82.50 1,050.00 100.00 1,330.55 3,000.00 44.35 1,669.45 .00 .00 500.00 .00 500.00 12,978.04 82,953.32 114,625.00 72.37 31,671.68 PREIAM[M 3iRY City of Medina MONTHLY EXPENDITURE REPORT Deeember 31, `ZOOS M.T.D. Y.T.D. ACCOUNT NUMEER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services -Kirkland 001 000 000 521 20 51 15 Dispatch Services-Norcom Trans 001 000 000 521 20 51 20 Dispatch-EPSCA 001 000 000 521 20 51 30 ACCess-WSP 001 000 000 521 20 51 40 Marine Patrol -Mercer Island 001 000 000 521 20 51 50 Jail Service -Prisoner Board 001 000 000 521 20 51 60 Prisoner Transport 001 000 000 521 20 51 80 Domestic Violence -Kirkland 001 000 000 521 20 51 S5 IT Services -Kirkland TOTAL INTERGOVERNMENTAL SERV. CAPITAL OUTLAY 001 000 000 521 20 64 10 Furniture & Equipment 001 000 000 521 20 64 30 Mobile Traffic Radar Trailer 001 000 000 521 20 64 40 Norcom Technology Share TOTAL CAPITAL OUTLAY TOTAL POLICE DEPARTMANT PAGE 9' t OF UNEXPENDED . TOTAL BALANCE .00 56,207.25 75,000.00 74.94 18,792.75 ,00 631.99 8,450.00 7.48 7,818.01 1,234.70 7,318.18 7,650.00 95.66 331.82 00 1,980.00 2,640.00 75.00 660.00 .00 .00 57,000.00 .00 57,000.00 9,518.08 116,385.73 82,000.00 141.93 34,385.73- .00 10,050.00 7,500.00 134.00 2,550.00- .00 378.21 2,100.00 18.01 1,721.79 .00 17,570.47 46,822.00 37.53 29,251.53 10,752.78 210,521.03 289,162.00 72.80 78,640.17 .00 298.82 1,000.00 29.88 701.18 .00 .00 12,000.00 .00 - 12,000.00 .00 12,921.35 44,125.00 29.28 31,203.65 .00 13,220.17 57,125.00 23.14 43,904.83 151,327.84 1,586,770.28 1,914,236.00 82.89 327,515.72 PRELIMINARY City of Medina MONTHLY EXPENDITURE REPORT December =, 2008 M.T.D. Y.T•D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED FIR£ & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 S22 20 51 00 Fire Control Services TOTAL INTERGOVERNMENTAL TOTAL FIRE & MEDICAL DEPT 00 631,334.00 617,360.00 00 631,334.00 617,360.00 00 631,334.00 617,360.00 PI IPIMMINAItY PAGE 10, 4 OF UNEXPENDED TOTAL BALANCE 102.26 13,974.00- 102.26 13,974.00- 102.26 13,974.00- City of Medina 'MONTHLY EXPENDITURE REPORT December 31, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EMERGENCY PREPAREDNESS SUPPLIES 001 000 000 525 60 31 00 Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Prof Serv-EP Coordinator 001 000 000 525 60 41 02 Prof Serv-Homeland Grant-CEMP 001 000 000 525 60 41 03 Prof Serv-Other 001 000 000 525 60 42 00 Communications/Data-Coach 001 000 000 525 60 48 00 Repairs & Maint-Coach TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed'1 Grant -Homeland Security TOTAL CAPITAL OUTLAY TOTAL EMERGENCY PREPAREDNESS PAGE 12' ► OF UNEXPENDED TOTAL BALANCE 262.25 10,015.04 25,000.00 40.06 262.25 10,015.04 25,000.00 40.06 .00 37,335.00 48,000.00 77.76 4,645.00 13,685.00 15,490.00 88.35 .00 .00 2,000.00 .00 79.99 2,244.86 3,200.00 70.15 693.24 2,477.98 4,800.00 51.62 5,418.23 SS,742.84 73,490.00 75.85 .00 16,660.38 16,800.00 99.17 .00 16,660.38 16,800.00 99.17 5,680.48 82,418.26 115,290.00 71.49 PRELIMINARY City of Medina MONTHLY 13XPMMIMB REPORT Deeember 31, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED DEVELOPMENT SERVICES DEPT SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 S58 60 21 00 Personnel Benefits TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 558 60 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Prof Services 001 000 000 558 60 41 01 Planning Consultant 001 000 000 558 60 41 02 Hearing Examiner 001 000 000 558 60 41 05 Building Official Consultant 001 000 000 558 60 41 06 Building Inspector Consultant 001 000 000 558 60 41 07 Engineering Consultant 001 000 000 558 60 41 50 Landscape Consultant 001 000 000 558 60 42 00 Communications 001 000 000 558 60 43 00 Travel & Training 001 000 000 558 60 49 00 Dues,Subscriptions,MembeIships 001 000 000 558 60 64 00 Furniture & Equipment TOTAL OTHER SERVICES & CHARGES TOTAL DEVELOPMENT SERVICES t� PAGE 13' 9r OF UNEXPENDED TOTAL BALANCE 18,970.38 213,399.02 235,948.00 90.44 22,548.98 18,970.38 213,399.02 235,948.00 90.44 22,548.98 5,920.35 62,931.29 70,547.00 89.20 1,615.71 5,920.35 62,931.29 70,547.00 89.20 7,615.71 .00 521.69 1,200.00 43.47 678.31 .00 521.69 1,200.00 43.47 678.31 .00 28,073.26 .00 .00 28,073.26- 4,275.00 56,889.50 70,500.00 80.69 13,610.50 4,515.00 24,577.50 32,500.00 75.62 7,922.50 ,.., .00 9,568.75 5,000.00 191.39 4,568.75-- 2,254.10 59,340.25 110,000.00 53.95 50,659.75 18,803.97 211,25D.55 250,000.00 84.50 38,749.45 3,306.34 34,242.95 50,000.00 68.49 15,757.05 , .00 .00 1,000.00 .00 1,000.00 -- 176.38 584.38 5,000.00 11.69 4,415.62 ' .00 264.50 1,000.00 26.45 735.50 ' .00 .00 500.00 .00 500.00 , 33,330.79 424,791.64 525,500.00 80.84 100,708.36 58,221.52 701,643.64 833,195.00 84.21 131,551.36 PRELIMINARY City of Medina MONTHLY EXPENDITURE REPORT December 31, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED RECREATION -LIFEGUARDS SALARIES & WAGES 001 000 000 574 20 11 00 . Salaries & Wages 001 000 000 574 20 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 001 000 000 574 20 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 574 20 31 00 Operating Supplies TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 001 000 000 574 20 44 00 Advertising 001 000 000 574 20 49 00 Miscellaneous TOTAL OTHER SERVICES & CHARGES TOTAL RECREATION -LIFEGUARDS PAGE 14: ,• 4 OF UNEXPENDED TOTAL BALANCE .00 22,737.50 21,000.00 108.27 .00 1,082.11 500.00 216.42 .00 23,819.61 21,500.00 110.79 .00 3,287.75 2,800.00 117.42 .00 885.29 600.00 147.55 .00 4,173.04 3,400.00 122.74 16.34 1,187.91 800.00 148.49 16.34 1,187.91 800.00 148.49 36.00 124.50 200.00 62.25 .00 .00 200.00 .00 31.57 632.75 200.00 316.38 67.57 757.25 600.00 126.21 83.91 29,937.81 26,300.00 113.83 PREIAMiNriRY City of Medina MONTHLY EXPENDITURE REPORT December 31, 2008 M.T.D. Y.T.D. EXPENDITURES EXPENDITURES APPROPRIATED ACCOUNT NUMBER DESCRIPTION PARKS DEPARTMENT SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 001 000 000 576 80 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 001 000 000 576 80 22 00 Uniforms TOTAL PERSONNEL BENEFITS SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 001 000 000 576 80 31 Ol Maintenance Supplies 001 000 000 576 80 32 00 Vehicle Fuel & Lube TOTAL SUPPLIES OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 001 000 000 576 80 41 04 Professional Services-Misc 001 000 000 576 80 42 00 Telephone/Postage 001 000 000 576 80 43 00 Travel & Training 001 000 000 576 80 47 00 Utilities 001 000 000 576 80 4B 00 Repair & Maint Equipment 001 000 000 576 80 49 00 Miscellaneous 001 000 000 576 80 49 01 Misc-Property Tax TOTAL OTHER SERVICES & CHARGES CAPITAL OUTLAY 001 000 000 576 80 63 00 Park Improvements 001 000 000 576 80 63 05 Viewpoint Park -Stairs 001 000 000 576 80 63 10 Viewpoint Park-Irrigate/Landac 001 000 000 576 80 63 15 Fairweather Playfield-Recondit 001 000 000 576 80 63 20 Park/Trails-Picnic Table/Bench 001 000 000 576 80 64 00 Furniture and Equipment TOTAL CAPITAL OUTLAY TOTAL PARKS DEPARTMENT PAGE 15. % OF UNEXPENDED TOTAL BALANCE 14,821.46 116,051.02 202,796.00 86.81 53.58 693.46 2,500.00 27.74 14,875.04 176,744.48 205,296.00 86.09 4,652.51 52,103.66 57,000.00 91.41 245.11 1,780.74 2,500.00 71.23 4,897.68 53,884.40 59,500.00 90.56 870.15 14,611.15 25,000.00 58.44 .00 5,787.62 8,000.00 72.35 .00 6,839.81 10,900.00 92.75 870.15 27,238.58 43,900.00 62.05 .00 10,567.97 37,500.00 28.18 2,697.80 5,442.71 9,000.00 60.47 L31.85 2,863.79 2,000.00 144.19 664.00 4,290.33 3,500.00 122.58 47.44 10,703.49 9,000.00 118.93 .00 1,484.12 6,000.00 24.74 .00 866.47 3,000.00 28.88 .00 221.58 .00 .00 3,541.09 36,460.46 70,000.00 52.09 1,085.21 2,134.75 .00 .00 .00 .00 24,000.00 .00 .00 .00 10,000.00 .00 .00 .00 10,000.00 .00 .00 .00 6,000.00 .00 .00 911.51 1,500.00 60.77 1,085.21 3,046.26 51,500.00 5.92 25,269.17 297,374.18 430,196.00 69.13 PRE,11"T INARY City of Medina MONTHLY EXPENDITURE REPORT Deeember 81, 2008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED OPERATING TRANSFERS 001 000 000 597 00 30 00 Street Fund 00 200,000.00 200,000.00 001 000 000 597 00 40 00 Reserve Fund .00 500,000.00 500,000.00 TOTAL OPERATING TRANSFERS .00 700,000.00 700,000.00 TOTAL EXPENSES 341,832.57 5,038,655.22 5,856,629.00 PRELIMINARY PAGE 16, 9 OF UNEXPENDED TOTAL BALANCE 100.00 .00 100.00 .00 100.00 .00 86.03 817,973.78 City of Medina MONTHLY REVENUE REPORT neeember .31, Zoos M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS EQUIPMENT REPLACEMENT FUND OTHER FINANCING SOURCES 100 000 000 395 20 00 00 Equip -Insurance Recoveries TOTAL OTHER FINANCING SOURCES TOTAL EQUIPMENT REPLACEMENT PAGE 3. Y.T.D. % OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 12,285.00 12,285.00 100.00 .00 00 12,285.00 12,285.00 100.00 .00 ' 00 12,285.00 12,285.00 100.00 .00 PRELIMINARY City of Medina MONTHLY EXPENDITURE REPORT Dee eIIIber 3l, 2008 M.T_D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED EQUIPMENT REPLACEMENT FUND CAPITAL OUTLAY 100 000 000 521 50 64 00 Police -Automobile TOTAL CAPITAL OUTLAY TOTAL EQUIPMENT REPLACEMENT 1,440.18 78,217.22 1,440.18 78,217.22 1,440.18 78,217.22 PRELIMIN"y 79,480.00 79,480.00 79,480.00 PACE 17 -°. t OF UNEXPENDED ' TOTAL BALANCE 98.41 1,262.78 . 98.41 1,262.78 98.41 1,262.78 City of Medina MONTHLY REVENUE REPORT December 31, 2008 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 331 06 91 00 Nat'l Pollution Discharge Elim 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted) TOTAL INTERGOVERNMENTAL 101 000 D00 397 00 10 00 From General Fund TOTAL OPERATING TRANSFERS TOTAL CITY STREET FUND PAGE 4 Y.T.D. 4 OF REMAINING , RECEIPTS ESTIMATED TOTAL EXPECTATION ' .00 .00 75,000.00 .00 75,000.00 , 6,461.41 67,543.79 74,000.00 91.28 6,456.21 . 6,461.41 67,543.79 149,000.00 45.33 81.456.21 .00 200,000.00 200,000.00 100.00 .00 .00 200,000.00 200,000.00 100.00 .00 6,461.41 267,543.79 349,000.00 76.66 81,456.21 PRELIMINARY City of Medina MONTHLY EXPENDITURE REPORT - December St 200E PAGE is; M.T.D. Y.T.D. i OF UNEXPENDED ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE CITY STREET FUND SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 101 000 000 542 30 12 00 Overtime TOTAL SALARIES & WAGES PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 101 000 000 542 30 22 00 Uniforms TOTAL PERSONNEL BENEFITS ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 101 000 000 542 30 35 00 Small Tools/Minor Equipment 101 000 000 542 30 41 00 Professional Services 101 000 000 542 30 41 10 Road & Street Maintenance 101 000 000 542 30 45 00 Machine Rental 101 000 000 542 30 47 00 Utility Services 101 000 000 542 30 48 00 Equipment Maintenance 101 000 000 542 40 41 00 Storm Drain Maintenance 101 000 000 542 63 41 00 Street Light Utilities 101 000 000 542 64 41 00 Traffic Control Devices 101 000 000 542 66 41 00 Snow & Ice Removal 101 000 000 542 67 41 00 Street Cleaning TOTAL ROAD & ST MAINTENANCE TOTAL CITY STREET FUND 14,821.46 176,051.02 177,836.00 99.00 1,784.98 53.58 693.49 .00 .00 693.49- 14,875.04 176,744.51 177,836.00 99.39 1,091.49 4,652.79 52,107.31 51,200.00 101.77 907.31- 114.80 690.66 2,500.00 27.63 1,809.34 4,767.59 52,797.97 53,700.00 98.32 902.03 132.11 4,903.85 10,000.00 49.04 5,096.15 234.31 234.31 1,500.00 15.62 1,265.69 7,477.50 97,789.56 155,000.00 63.09 57,210.44 .00 345.09 25,000.00 1.38 24,654.91 , .00 461.61 2,000.00 23.08 1,538.39 . 37.20 469.20 2,000.00 23.46 1,530.80 66.12 5,067.41 4,000.00 126.69 1,067.41-' 3,789.60 29,666.94 40,000.00 74.17 10,333.06 , 26.88 17,794.12 21,000.00 94.73 3,205.88 1,974.74 11,024.82 6,000.00 183.75 5,024.82-;- .00 846.28 1,000.00 84.63 153.72 .00 1,507.25 12,000.00 12.56 10,492.?5 13,738.46 170,110.44 279,500.00 60.86 109,389.56 , 33,381.09 399,652.92 511,036.00 78.20 111,383.08 ' PRELIMINARY ACCOUNT NUMBER DESCRIPTION RESERVE FUND TRANSFERS 102 000 000 397 00 10 00 From General Fund TOTAL TRANSFERS TOTAL RESERVES FUND City of Medina MONTHLY REVENUE REPORT December 31, 2008 M.T.D. RECEIPTS PAGE T Y.T.D. $ OF REMAINING _~ RECEIPTS ESTIMATED TOTAL EXPECTATION 00 500,000.00 500,000.00 100.00 .00 ' 00 500,000.00 500,000.00 100.00 .00 00 500,000.00 500,000.00 100.00 .00 PRELIMINARY City of Medina MONTHLY REVENUE REPORT December 31, 2008 M.T.D. ACCOUNT NUMBER DESCRIPTION RECEIPTS TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other NonRevenuea-Tree Replace TOTAL MISCELLANEOUS REVENUE TOTAL TREE FUND PAGE 61 Y.T.D. I OF REMAINING RECEIPTS ESTIMATED TOTAL EXPECTATION 00 39,678.00 35,000.00 113.37 4,678.00 00 39,678.00 35,000.00 113.37 4,678.00 00 39,678.00 35,000.00 113.37 4,678.00 PRELIMINARY City of Medina MONTHLY EXPENDITURE REPORT new aj, �008 M.T.D. Y.T.D. ACCOUNT NUMBER DESCRIPTION EXPENDITURES EXPENDITURES APPROPRIATED TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous -Tree Replacement TOTAL OTHER SERVICES & CHARGES TOTAL TREE FUND PAGE 20. OF UNEXPENDED TOTAL BALANCE 00 106,068.15 114,000.00 93.04 00 106,068.15 114,000.00 93.04 00 106,068.15 114,000.00 93.04 PRELIMINARY 7,931.85 , 7,931.85 7,931.85 ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00.00 Real Estate Excise Tax 1 307 000 000 317 35 00 00 Real Estate Excise Tax 2 TOTAL TAXES City of Medina MONTHLY REVENUE REPORT December Sl, 2008 M.T.D. Y.T.D. RECEIPTS RECEIPTS ESTIMATED 6,292.13 207,368.44 412,500.00 6,292.13 207,368.44 412,500.00 12,584.26 414,73.6.88 825,000.00 PAGE 8; 'k OF REMAINING TOTAL EXPECTATION , 50.27 205,131.56 50.27 205,131.56 ' 50.27 410,263.12 TOTAL CAPITAL PROJECTS FUND 12,584.26 414,736.88 825,000.00 50.27 410,263.12 PRELIMINARY ACCOUNT NUMBER DESCRIPTION CAPITAL PROJECTS FUND City of Medina MONTHLY EXPENDITURE REPORT December ;3I, i66W PAGE 22 M.T.A. Y.T.D. $ OF UNEXPENDED EXPENDITURES EXPENDITURES APPROPRIATED TOTAL BALANCE IMPROVEMENTS 307 000 000 595 30 63 01 Roan Cdnstiudtiad 307 000 000 595 30 63 02 Storm Sewer Construction 307 000 000 595 30 63 03 Park Improvements 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE eth St 307 000 000 595 30 63 11 Facility Structural Analysis 307 000 000 595 30 63 13 Pub Safety Camera Systems 307 000 000 595 30 63 14 viewpoint Park Dock Repair 307 000 000 595 30 63 15 Beach Prk Irrigate/Path Repair 307 000 000 595 30 63 16 Beaach Prk Pond Water Treatmt 307 000 000 595 30 63 17 Park Five Corners Landscaping TOTAL IMPROVEMENTS TOTAL CAPITAL PROJECTS 161.60 .00 175.00 .00 19,306.67 294.00 .00 .00 .00 .00 19,936.67 19,936.67 25,153.20 293,000.00 .00 65,000.00 94,211.71 110,000.00 .00 150,000.00 91,948.13 760,000.00 47,177.21 375,000.00 1,000.00 55,000.00 .00 50,000.00 .00 40,000.00 120.00 10,000.00 259,610.25 1,908,000.00 259,610.25 1,908,000.00 PRELIMINARY 8.59 2,67.8-46.80 = _ .00 65,000.00 85.65 15,788.29 .00 150,000.00 12.10 668,051.87 12.58 327,822.79 1.82 54,000.00 . .00 50,000.00 .00 40,000.00 1.20 9,880.00 13.61 1,648,389.75 , 13.61 1,648,389.75 City of Medina MONTHLY REVENUE REPORT !! December $1, 200S PAGE 101-� M.T.D. Y.T.D. k OF REMAINING - ACCOUNT NUMBER DESCRIPTION RECEIPTS RECEIPTS ESTIMATED TOTAL EXPECTATION ' NON -REVENUE TRUST FUND NON -REVENUES 631 000 000 389 00 10 02 Security Dep-Medina Fine Homes .00 5,000.00 _00 .00 5,000.00- 631 000 000 389 00 10 03 Security Dep-Burke, J Michael .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 05 Security Dep-Brunell, Anne .00 5,000.00 .00 .00 5,000.00-. 631 000 000 389 00 10 07 Sec Dep-Lee, Rae (Green Store) .00 S,000.00 _00 .00 5,000.00- 631 000 000 389 00 10 OS Sec Dep-Smith, N J .00 22,500.00 .00 .00 22,500.00- 631 000 000 389 00 10 10 Security Dep-Komen .00 5,000.00 .00 .00 5,000.00- 631 000 000 389 00 10 20 Security Dep-Medina Place .00 10,000.00 .00 .00 10,000.00- 631 000 000 389 00 10 22 CMP Bond -St Thomas .00 3,000.00 .00 .00 3,000.00- 631 000 000 389 00 10 23 Sec Dep-McMillan, Or & Mrs .00 12,000.00 .00 .00 12,000.00- 631 000 000 389 00 11 01 CMP Bond-Dalzell .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 02 CMP Bond-Overlake Golf .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 03 CMP Bond-8105 Overlake-Bond I .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 04 CNP Bond-Kobzar, Alexander .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 05 CMP Bond-8105 Overlake-Bond II .00 60,000.00 .00 .00 60,000.00- 631 000 000 389 00 11 06 CMP Bond-Lochwood Lozier Custm .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 07 CMP Bond-Nosrat Majlesy .00 1,500.00 OD .00 1,500.00- 631 000 000 389 00 11 08 CMP Bond-Overlake Golf&Country _00 25,001.20 .OD .00 25,001.20-� -• 631 000 000 389 00 11 12 CMP Bond-Swindelle/Schiro .00 1,500.00 .00 .00 1,500.00-'--' 631 000 000 389 00 11 13 CMP Bond-Osterhaus C-1939 .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 15 CMP Bond-Valdman, Bert C- .00 1,500.00 .00 .00 1,S00.00-,_. 631 000 000 389 00 11 16 CMP Bond-Waghini, Deven .00 1,500.00 .00 .00 1,500.00-. - 631 000 000 389 00 11 17 CMP Bond-Bakhmet C-194S DO 1,500.00 .00 _00 1500.00- ' 631 000 000 389 00 11 18 CMP Bond -Fine Structures .00 1,500.00 .00 .00 1,, 500.00-1 631 000 000 389 00 11 19 CMP Bond-Chaffey, Herb .00 1,500.00 .00 .00 1,500.00 ;� 631 000 000 389 00 11 20 CMP Bond -Carpenter, Colin .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 11 21 CMP Bond-Mazzuca, Deric .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 it 22 CMP Bond-Saad, Paul .00 1,500.00 .00 .00 1,500.00-, 631 000 000 389 00 11 23 CMP Bond -Fox, David C-2117 .00 1,500.00 .00 .00 1,500.00 - 631 000 000 389 00 11 24 CMP Bond -Perry, Douglas C-2089 .00 1,500.00 .00 _00 1,500.00-. . 631 000 000 389 00 11 26 CMP Bond -Perkins C2334 .00 3,000.00 .00 .00 3,000.00- 631 000 000 389 00 11 21 CMP Bond-Odegard .00 1,500.00 .00 .00 1,500.00- 631 000 000 389 00 12 01 Cash Band-Majlesy,Nate ROW3177 .00 10,000.00 .00 .00 10,000.00-. 631 000 000 389 00 20 10 Park Bench -Tiles .00 2,460.00 .00 .00 2,460.00-. 631 000 000 389 12 52 01 WA St -Bldg Code Fee 49.50 1,302.46 .00 .00 1,302.46- 631 000 000 389 12 52 03 WA St -Judicial Info Systems .00 8,387.05 .00 .00 8,387.05- 631 000 000 389 12 52 06 WA St -State Portion .00 45,663.07 .00 .00 45,663.07- 631 000 000 389 12 52 07 WA St -State 30% .00 26,023.76 .00 .00 26,023.76- 631 000 000 389 12 52 08 WA St -Trauma Care .00 2,554.69 _00 .00 2,554.68- 631 600 000 389 12 52 09 WA St-Lab-Bld/Breath .00 3,416.22 .00 .00 3,416.22- 631 000 000 389 12 52 11 WA St -School Zone 00 149.18 .00 .00 149.18- 631 ODO 000 389 12 52 12 WA St -State Portion-PSEA 3 .00 1,043.22 .00 .00 1,043.22- 631 000 000 389 12 52 13 WA St -Auto Theft Prevention .00 3,556.53 .00 .aa 3,556.53- 631 000 000 389 12 52 14 WA St -Trauma Brain Injury .00 342.97 .OD .00 342.97- 631 000 000 309 12 52 88 Dept Of Lic-Gun Permit-$18/21 54.00 542.00 .00 .00 542.00- 631 000 000 389 12 52 89 WA St Patrol -Gun -FBI ($24) 19.25 423.SO .00 .00 423.50- 631 000 000 389 12 52 99 King County -Crime Victims .00 921.86 .00 .00 921.86- 631 000 000 389 12 60 00 Lifeguard Tee Shirts .00 30.00 .00 .00 30.06-,- TOTAL NON -REVENUES 122.75 295,817-70 .00 .00 295,817.70 ' PRELIMINARY ACCOUNT NUMBER 631 000 000 589 00 10 03 631 000 000 589 00 10 07 631 000 000 589 00 10 20 631 000 000 589 00 10 22 631 000 000 589 00 10 23 631 000 000 589 00 20 10 631 000 000 589 00 20 15 631 000 000 589 12 52 01 631 000 000 589 12 52 03 631 000 000 589 12 S2 06 631 000 000 589 12 52 07 631 000 000 589 12 S2 08 631 000 000 S89 12 52 09 631 000 000 589 12 52 11 631 000 000 589 12 52 12 631 000 000 589 12 52 13 631 000 000 589 12 S2 14 631 000 000 589 12 52 88 631 000 000 589 12 52 89 631 000 000 589 12 52 99 DESCRIPTION NON -REVENUE TRUST FUND City of Medina MONTHLY EXPENDITURE REPORT December 31, 2008 M.T.D. Y.T•D. EXPENDITURES EXPENDITURES APPROPRIATED Security Dep-Burke, J Michael SEC DEP-GEE, HAE (GREEN STORE) Security Dep-Medina Place CMP Bond -St Thomas Sac Dep-McMillian, Dr & Mrs Park Bench -Tiles Benchmark -Upland Appraisal WA ST-Bldg Code Fee WA St-JIS WA St -State Portion WA St -State 30% WA St -Trauma Care WA St-Lab-Bld/Breath WA St -School Zone WA St -State Portion-PSEA 3 WA St -Auto Theft Protection WA St -Trauma Brain Injury Dept of Lie -Gun Permit-$18/21 WA St Patrol -Gun -FBI ($24) King County -Crime Victims TOTAL NON -EXPENDITURES t OF TOTAL .00 5,000.00 .00 .00 .00 5,000.00 .00 .00 .00 10,000.00 .00 .00 .00 3,000.00 .00 .00 12,000.00 12,000.00 .00 .00 .00 60.00 .00 .00 .00 500.00 .00 .00 .00 562.50 .00 .00 .00 6,437.58 .00 .00 .00 37,030.21 .00 .00 .00 20,776.49 .00 .00 .00 2,036.26 .00 .00 .00 2,620.53 .00 .00 .00 149.18 .00 .00 .00 772.59 .00 .00 .00 2,884.89 .00 .00 .00 342.97 .00 .00 36.00 468.00 .00 .00 38.50 385.00 .00 .00 .00 921.86 .00 .00 12,074.50 110,948.06 .00 .00 PREMMINARY PAGE 24, •• UNEXPENDED BALANCE 5,000.00- 5,000.00-' 10,000.00= 3,000.00-, 12,000.00 60.00- 500.00- 562.50- 6,437-58- 37, 030 .,21- 20;776.49- 2,036.26- 2,620.53- 149.18- 772.59- 2,884.89-, 342.97- 468.00- 385.00 ' -' 921.86- 110,948.06 , J= City of Medina s17H Claims Cheek Register December 31, 2008 Check AmO1mt VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 74711 1,785.84 18147 BANK OF AMERICA 12/08/08 00/00/00 NOV'08-BAILER A 001 000 000 518 90 48 00 MEMOSUN-MEMORY INVOICE TOTAL NOV'08-BAKER B 001 000 000 518 10 42 00 STAMPS.COM-POSTAGE INVOICE TOTAL NOV'08-BURDUE A 001 000 000 514 10 43 00 KATZENJAMMERS-DINNER INVOICE TOTAL NOV'08-BURDUE B 001 000 000 514 10 49 00 ENZIAN-HOTEL-CONF INVOICE TOTAL NOV'08-BURDUE C 001 000 000 514 10 49 00 GO TO MY PC -CONNECTION INVOICE TOTAL NOV'08-CHEN A 001 000 000 525 60 42 00 MOTOSTAT-MCC INTERNET INVOICE TOTAI, NOV'08-WILLIS A 101 000 000 542 64 41 00 SIGNWAREHOUSE-ST SIGN INVOICE TOTAL NOV-08-WILLIS B 101 000 000 542 30 22 00 LL BEAN -PANTS INVOICE TOTAL NOV108-WILLIS C 001 000 000 576 80 43 00 LORMAN-SEMINAR INVOICE TOTAL OCT'08-GRUMBACHA 001 000 000 558 60 43 00 HOTEL LUSSO-WAAPA CONP INVOICE TOTAL 74712 30.00 351 ACCURINT 12/09/08 00/00/00 20081031 001 000 000 521 20 41 00 MINIMUM COMMITMENT INVOICE TOTAL 74713 129.05 825 AUTOGRAPHICS 12/09/08 00/00/00 75928 100 000 000 521 50 64 00 AUTO 16-MAGNETIC PATCH INVOICE TOTAL 74714 402.65 2300 BLUMENTHAL UNIFORMS 6 EQUIPMEN 12/09/08 00/00/00 705254 001 000 000 521 20 22 00 TRAFFIC VESTS INVOICE TOTAL PRELIMINARY PAGE 1 DISTRIBUTION• -- AMOUNT 219.00 219.00 10.00 10.00 28.51 28.51 366.30 366.30 19.95 19.95 79.99 79.99 391.91 391.91 114.80 ' 114.80 379.00 379.00 176.36 176.38 30.00 30.00 129.05 129.05 402.65 402.65 City of Medina Claims Check Register December 31, 200$ Check Ainount VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 74715 528.88 18413 CHRYSLER, JEEP, DODGE BELLEVUE 12/09/08 00/00/00 51226 100 000 000 521 50 64 00 AUTO 16-BODY TRIM INVOICE TOTAL 74716 75.27 3383 CRUM, LINDA 12/09/08 00/00/00 12/2/08STAFF MTG 001 000 000 513 10 43 00 FOOD/COFFEE INVOICE TOTAL 74717 617.38 3890 EASTSIDE PUBLIC SAFETY COMMUNI 12/09/08 00/00/00 5082 001 000 000 521 20 51 20 RADIO ACCESS FEES INVOICE TOTAL 74718 678.25 18280 EVERGREEN RV SERVICE 12/09/08 00/00/00 263161 001 000 000 525 60 48 00 REPLACE ELECTRICAL INVOICE TOTAL 74719 35.00 5205 FBINAA WA CHAPTER 12/09/08 00/00/00 12/3/08 TRAINING 001 000 000 521 20 43 00 CHEN, JEFFREY INVOICE TOTAL 74720 2,517.30 18415 FILEONO, INC 12/09/08 00/00/00 2281 001 000 000 521 20 48 00 USER SOFTWARE MAINT INVOICE TOTAL 74721 814.50 5270 FINANCIAL CONSULTANTS INT'L IN 12/09/08 00/00/00 9991 100 000 000 521 50 64 DO AUTO 16-EQUIMENT INVOICE TOTAL 74722 4,645.00 5275 FINNIGAN, KRISTEN 12/09/08 00/00/00 NOV'08 001 000 000 525 60 41 02 EMERGENCY PREPAREDNESS INVOICE TOTAL 74723 29.95 5410 FISCHER, CRAIG T 12/09/08 00/00/00 PC TOOLS 001 000 000 518 90 31 00 RENEW LICENSING INVOICE TOTAI, 74724 800.00 18482 HANSON, DONNA K 12/09/08 00/00/00 DEC'OB 001 000 000 513 10 43 00 AUTO ALLOWANCE INVOICE TOTAL NOV'08 001 000 000 513 10 43 00 AUTO ALLOWANCE INVOICE TOTAL 74725 2,271.50 8625 KIRKLAND MUNICIPAL COURT 12/09/08 00/00/00 OCTOBMED 001 000 000 512 50 51 10 TRAFFIC FILING FEES INVOICE TOTAL 74726 142.07 18483 LAW ENFORCEMENT TARGETS, INC 12/09/08 00/00/00 111609 001 000 000 521 20 31 60 TARGETS INVOICE TOTAL PRELIMINARY PAGE 2 DISTRIBUTION AMOUNT 528.88 528.88 75.27 75.27 617.38 -- 617.38 678.25 678.25 35.00 35.00 2,517.30 2,517.30 814.50 814.50 4,645.00 4.645.00 29.95 29.95 400.00 400.00 - 400.00 400.00 2,271.50 2,271.50 142.07 142.07 City of Medina Claims Check Register December_ 31, 2008 PAGE 3 Check Amount VENDOR DATE, DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER AMOUNT 74727 4,000.00 18289 MOBERLY & ROBERTS, P.L.L.0 12/09/08 00/00/00 99 001 000 000 512 50 41 10 4,000.00 PROSECUTION SERVICES INVOICE TOTAL 4,000.00 74728 3,528.73 10700 OTAK 12/09/08 00/00/00 OCT4-OCT3110BAA 001 000 000 558 60 41 50 1,672.48 TREE CONSULTANT INVOICE TOTAL 1,672.48 OCT4-OCT31108AB 001 000 000 558 60 41 01 1,856.25 PLANNING CONSULTANT .__ - INVOICE TOTAL 1,856.25 74729 2,760.00 11427 PRICE, JOHN G. 12/09/08 00/00/00 1039 001 000 000 512 50 41 20 2,760.00 PUBLIC DEFENDER INVOICE TOTAL 2,760.00 74730 135.39 18416 PROFORCE LAW ENFORCEMENT 12/09/08 00/00/00 50134 001 000 000 521 20 31 40 135.39 MERCH-SALES TAX INVOICE TOTAL 135.39 74731 429.00 13404 PUBLIC STORAGE 12/09/08 OD/00/00 UNIT 1121-JAN-09 001 000 000 518 30 45 00 164.00 STORAGE INVOICE TOTAL 164.00 UNIT 1410-JAN'09 001 000 000 518 30 45 00 265.00 STORAGE INVOICE TOTAL 265.00 74732 1,997.50 18484 RILEY GROUP INC, THE 12/09/08 00/00/00 5175 101 000 000 542 30 41 00 1.997.50 GEOTECH INVESTIGATION INVOICE TOTAL 1,997.50 74733 18,803.97 12005 ROTH HILL ENGINEERING PARTNERS 12/09/08 00/00/00 OCT108 001 000 000 SSA 60 41 07 18,903.97 ENGINEERING CONSULTANT INVOICE TOTAL 18,003.97 74734 165.76 13350 SEATTLE TIMES, THE 12/09/08 00/00/00 DLI1500082 001 000 000 518 10 44 00 165.76 LEGAL ADVERTISING INVOICE TOTAL 165.76 74735 100.00 16485 SECRETARY OF STATE, OFFICE OF 12/09/00 00/00/00 31359 001 000 000 521 20 49 60 50.00 TRADEMARK RENEWAL INVOICE TOTAL 50.00 31360 001 000 000 521 20 49 60 50.00 TRADEMARK RENEWAL INVOICE TOTAL 50.00 74736 480.00 18438 SKOOG, ANNE 12/09/08 00/00/00 Ill 101 000 000 542 30 41 00 480.00 GIB MAPPING INVOICE TOTAL 480.00 PRELIMINARY City of Medina Claims Check Register December 31, 2008 PAGE 4 Check Amount VENDOR DATE DATE DISTRIBUTION �l)m�ier _ -- __ NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74737 3,937.25 16156 WA ST DEPT OF INFORMATION 12/09/08 00/00/00 150160 001 000 000 521 20 48 00 3,937.25 COMPUTER SOFTWARE INVOICE TOTAL 3,937.25 74738 26.00 18486 WHITE SWAN OPERATION LLC 12/09/08 00/00/00 1146 001 000 000 521 20 32 00 26.00 POLICE AUTO WASH INVOICE TOTAL 26.00 74739 285.00 18197 WILLIS, JOE 12/09/08 00/00/00 DEC108 001 000 000 576 80 43 00 205.00 , AUTO ALLOWANCE INVOICE TOTAL 285.00 " 74740 4,652.16 18035 YAKIMA COUNTY DEPT OF CORRECTI 12/09/08 00/00/00 OCT'08-HOUSING 001 000 000 521 20 51 50 4,237.08 TWO INMATES INVOICE TOTAL 4,237.00 OCT108-MEDICAL 001 000 000 521 20 51 50 415.08 TWO INMATES INVOICE TOTAL 415.08 74741 .00 999999 VOIDED CHECK 12/09/08 12/09/08 VOIDED WARRANT .00 INVOICE TOTAL .00 74742 5,000.00 18438 SKOOG, ANNE 12/14/08 00/00/00 111-B 101 000 000 542 30 41 00 5,000.00 GIS MAPPING INVOICE TOTAL 5,000.00 74743 1,266.58 18075 ACCURATE ELECTRIC 12/16/08 00/00/00 811245KG 001 000 000 576 80 41 04 1,266.58 CITY HALL REPAIRS INVOICE TOTAL 1,266.58 74744 42.00 18022 AMERICAN RED CROSS 12/16/08 00/00/00 10021989 001 000 000 574 20 43 00 42.00 COURSE RECORD FEES INVOICE TOTAL 42.00 74745 875.71 18446 ARCHIVE IMAGING SERVICES 12/16/08 00/00/00 70726 001 000 000 518 10 41 90 765.14 MINUTES & ORDINANCES INVOICE TOTAL 765.14 70744 001 000 000 518 10 41 90 110.57 ' MINUTES & ORDINANCES INVOICE TOTAL 110.57 74746 56.01 18404 AT&T MOBILITY 12/16/08 00/00/00 10/9/08-11/08/08 001 000 000 521 20 42 00 56.01 PATROL CAR MODEM INVOICE TOTAL 56.01 , 74747 245.17 18460 BANC OF AMERICA LEASING 12/16/08 00/00/00 10710995 001 000 000 521 20 45 00 245.17 KONICA MINOLTA COPIER INVOICE TOTAL 245.17 PRELIMINARY City of Medlin Claims Check Register _December 31, 2008 PAGE 5 fie& Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74748 2,438.25 1420 BANK & OFFICE INTERIORS 12/16/08 00/00/00 420613 001 000 000 518 10 31 00 1,760.68 DESK-FISCHER INVOICE TOTAL 1,760.68 421174 001 000 000 518 10 31 00 677.57 CHAIR-FISCHER INVOICE TOTAL 677.57 74749 595.96 1500 BELLEVUE CITY TREASURER - UTIL 12/16/08 00/00/00 200810A 001 000 000 518 10 47 00 544.67 ' WATER INVOICE TOTAL 544.67 200811E 001 000 000 518 10 47 00 51.29 WATER INVOICE TOTAL 51.29 74750 118.00 1850 BELLEVUE COMMUNITY COLLEGE 12/16/08 00/00/00 162192 001 000 000 SIB 10 43 00 119.80 GREYTAK-CLASS INVOICE TOTAL 118.80 74751 561.08 18220 BELLEVUE COPY & REPROGRAPHICS 12/16/08 00/00/00 34841 002 000 000 518 10 31 00 415.56 ENVELOPES INVOICE TOTAL 415.56 34993 001 000 000 SIB 10 31 00 145.52 BUSINESS CARDS-HANSON INVOICE TOTAL 145.52 74752 245.80 2300 BLUMENTHAL UNIFORMS & EQUIPMEN 12/16/08 00/00/00 703887 001 000 000 521 20 31 40 245.80 FLASHLIGHT BULBS INVOICE TOTAL 245.80 74753 107.36 18322 BRAT WEAR 12/16/08 00/00/00 3133SI 001 000 ODO 521 20 22 00 107.36 KANE-SHIRT ' INVOICE TOTAL 107.36 74754 2,135.00 18476 CABOT DOW ASSOCIATES, INC 12/16/08 00/00/00 NOV108 001 000 000 513 10 41 00 2,135.00 POLICE NEGOTIATIONS INVOICE TOTAL 2,135.00 74755 66.12 10352 CAROUEST 12/16/08 00/00/00 2417-118884 101 000 000 542 30 48 00 66.12 CAR PARTS INVOICE TOTAL 66.12 74756 2,520.26 18110 CHEVRON (POLICE) 12/16/08 00/00/00 15175025 001 000 000 521 20 48 10 2,520.26 POLICE AUTOS INVOICE TOTAL 2,520.26 74757 504.86 3100 CHEVRON (PW STREETS) 12/16/08 00/00/00 15363578 001 000 000 576 80 31 00 504.86 PW AUTOS INVOICE TOTAL 504.86 PRELIMINARY City oiMedina Claims Check Register December e31, 2008 PAGE 6 Cheek Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74758 209.99 18192 CHR, INC 12/16/08 00/00/00 11537 001 000 000 518 90 48 00 180.04 PHONE SYSTEM MAINT INVOICE TOTAL 180.04 54565 001 000 000 518 90 41 50 29.95 SERVER CONFIGURATION INVOICE TOTAL 29.95 74759 164.95 18363 COMCAST 12/16/08 00/00/00 DEC-08 001 000 000 521 20 42 00 164.95 HIGH SPEED INTERNET INVOICE TOTAL 164.95 74760 46.20 18275 CRYSTAL AND SIERRA SPRINGS -ADM 12/16/08 00/00/00 1108-ADMIN 001 000 000 518 10 31 00 46.20 WATER INVOICE TOTAL 46.20 74761 25.59 3385 CRYSTAL AND SIERRA SPRINGS-POL 12/16/08 00/00/00 1108-POLICE 001 000 000 521 20 31 00 25.59 WATER INVOICE TOTAL 25.59 74762 44.75 18274 CRYSTAL AND SIERRA SPRINGS-PW 12/16/08 00/00/00 1108-PW 001 000 000 576 80 31 00 44.75 WATER INVOICE TOTAL 44-75 74763 630.00 3387 DAILY JOURNAL OF COMMERCE 12/16/08 00/00/OD 321103E 307 000 000 595 30 63 03 175.00 VIEWPOINT PARK IMPRV INVOICE TOTAL 175.00 3211039 307 DOD 000 595 30 63 01 161.00 STORM DRAIN AD INVOICE TOTAL 161.00 3211120 307 000 000 595 30 63 13 294.00 CAMERA SYSTEM AD INVOICE TOTAL 294.00 74764 26.75 18063 DATA BASE SECURE RECORDS DESTR 12/16/08 00/00/00 37790 001 000 000 516 10 41 00 26.75 SHRED RECORDS INVOICE TOTAL 26.75 74765 1,344.61 18137 DELL MARKETING LP 12/16/08 00/00/00 XCTRFNJ37 001 000 000 518 90 48 00 1,344.61 COMPUTER-ADMIN INVOICE TOTAL 1,344-61 74766 617.32 3890 EASTSIDE PUBLIC SAFETY COMMUNI 12/16/08 00/00/00 5128 001 000 000 521 20 51 20 617.32 RADIO ACCESS FEES INVOICE TOTAL 617.32 74767 132.11 3976 EASTSIDE SAW 6 SALES INC 12/16/08 00/00/00 425227 101 000 000 542 30 31 00 132.11 TOOLS INVOICE TOTAL 132.11 PRELIMINARY City of Medina Claims Cheek Register December 31, 2008 Check Amount VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 74768 103.74 4640 RNA COURIERS INC 12/16/08 00/00/00 211047 001 000 000 521 20 42 DO COUIER SERVICE INVOICE TOTAL 211408 001 ODD 000 521 20 42 00 COURIER SERVICE INVOICE TOTAL 74769 1,820.39 18092 ENVIRONMENT CONTROL 12/16/08 00/00/00 4104058 001 000 000 518 30 48 00 CARPET & UPHOLSTERY INVOICE TOTAL 4104094 001 000 000 518 30 48 00 BLDG SUPPLIES INVOICE TOTAL 673035 001 000 000 518 30 48 00 BLDG MAINTENANCE INVOICE TOTAL 74770 3,701.92 5150 EVERSON'S ECONO-VAC, INC. 12/16/08 00/00/00 62026 1.01 000 000 542 40 41 00 POWER SWEEP INVOICE TOTAL 62157 101 000 000 542 40 41 00 POWER SWEEP INVOICE TOTAL 74771 1,004.56 5270 FINANCIAL CONSULTANTS INT-L IN 12/16/08 00/00/00 10021 001 000 000 521 20 48 1D AUTO 7-STRIP EQ/GRAPHIC INVOICE TOTAL 9878 001 ODD 000 521 20 48 10 AUTO 8-LIGHTING MODULE INVOICE TOTAL 74772 76.69 5276 PINNIGAN, KRIS 12/16/08 00/00/00 9/9/08-11/17/08 001 000 000 525 60 31 00 MTG FOOD ITEMS INVOICE TOTAL 74771 87.68 18248 FOWLER COMPANY, HD 12/16/08 00/00/00 2455182 101 000 000 542 40 41 00 COUPLING FERNCO INVOICE TOTAL 74774 52.77 5825 GOODSELL POWER EQUIPMENT,INC 12/16/08 00/00/00 306900 001 000 000 576 80 31 00 SUPPLIES INVOICE TOTAL 74775 52-66 18329 GREYTAK, PAMELA J. 12/16/08 00/00/00 12/2/08 MILEAGE 001 000 000 518 10 43 00 AWC-RECORDS ACT INVOICE TOTAL PRM"j N y PAGE 7 DISTRIBUTION AMOUNT 59.28 59.28 44.46 44.46 490.00 490.00 345.39 345.39 985.06 985.00 2,122.78 2,122.78 1,579.14 1,579.14 651.60 651.60 352.96 352.96 76.69 76.69 , 87.68 87.68 52.77 52.77 52-66 52.66 City of Medina Claims Cheek Register December 31, 2008 PAGE a Cheek Amount VENDOR DATE DATE DISTRIBUTION Vumi ler NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74776 450.95 6330 HOME DEPOT CREDIT SERVICES 12/16/08 00/00/00 200811 001 000 000 576 80 63 00 395.70 SUPPLIES 200811 001 000 000 576 80 31 00 55.25 SUPPLIES INVOICE TOTAL 450.95 ' 74777 35.95 6340 HOMEGUARD SECURITY SERVICES 12/16/08 00/00/00 LH1104 001 000 000 521 20 41 00 35.95 MONITORING INVOICE TOTAL 35.95 74778 212.52 6345 HORIZON 12/16/08 00/00/00 6828227-00 001 000 000 576 80 31 00 212.52 SUPPLIES ' INVOICE TOTAL 212.52 74779 681.07 18394 INTEGRA TELECOM 12/16/OB 00/00/00 NOV'08 001 000 000 518 10 42 00 681.07 . T-1 PHONE DATA CIRCUIT INVOICE TOTAL 681.07 74780 450.00 18252 ISSAQUAH, CITY OF 12/16/08 00/00/00 04-5000S989 001 000 000,521 20 51 50 450.00 , JAIL SERVICES INVOICE TOTAL 450.00 74781 4,415.92 8210 KC FINANCE -JAIL SERVICES 12/16/08 00/00/00 1509190 001 000 000 521 20 51 50 4,415.92 MISDEMEANOR BOOKING INVOICE TOTAL 4,415.92 747B2 923.82 9070 LOWE'S BUSINESS ACCOUNT 12/16/08 00/00/00 200811 101 000 000 542 30 35 00 234.31 SUPPLIES 200B11 001 000 000 576 80 63 00 689.51 SUPPLIES INVOICE TOTAL 923.82 74783 240.00 9327 MEDINA POSTMASTER 12/16/08 00/00/00 2009 001 000 000 518 10 41 00 240.00 ANNUAL FEE INVOICE TOTAL 240.00 74784 80.00 18370 MHM RESOURCES, INC 12/16/08 00/00/00 12SAA10104279 001 000 000 514 10 43 00 80.00 125 PLAN FEE INVOICE TOTAL $0.00 ' 74785 150.68 18099 MICHAEL'S DRY CLEANING 12/16/08 00/00/00 10/15/08-12/l/08 001 000 000 521 20 22 00 150.68 POLICE DRY CLEANING INVOICE TOTAL 150.68 74786 185.56 10550 OFFICE DEPOT CREDIT PLAN 12/16/08 00/00/00 20081104 001 000 000 525 60 31 00 185.56 SUPPLIES INVOICE TOTAL 185.56 74787 13,041.21 10555 OGDEN MIIRPRY WALLACE 12/16/08 00/00/00 670502 001 000 000 515 20 41 10 7,348.70 , WAYNE TANAKA INVOICE TOTAL 7,348.70 PRELIMINARY City of Medina Claims Check Register December 31, 2009 Check Amount VENDOR DATE DATE NumbeP NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 670515 001 000 000 519 20 41 10 VARIOUS MATTERS INVOICE TOTAL 671186 001 000 000 515 20 41 10 WAYNE TANAKA INVOICE TOTAL 74788 218.00 10556 OIC EQUIPMENT INC 12/16/08 00/00/00 45131 001 000 000 519 30 45 00 PW OFFICE TRAILER INVOICE TOTAL 74789 4,052.61 10700 OTAK 12/16/08 00/00/00 NOV1-NOV28'08AA 001 000 000 558 60 41 01 PLANNING CONSULTANT INVOICE TOTAL NOV1-NOV28108AS 001 000 000 558 60 41 50 LANDSCAPE CONSULTANT INVOICE TOTAL 74790 4,006.75 11015 PACIFIC OFFICE AUTOMATION-BEAV 12/16/08 00/00/00 371005 001 000 000 51.8 10 31 00 JUL'07-OCT'07 INVOICE TOTAL 435992 001 000 000 518 10 Al 00 OCT'07-JAN'08 INVOICE TOTAL 506929 001 000 000 518 10 31 00 JAN'08-APR'08 INVOICE TOTAL SCSX01 001 000 000 518 10 31 00 PER JOHN BIGELOW INVOICE TOTAL 648243 001 000 000 518 10 31 00 JUL-08-OCT'08 INVOICE TOTAL 74791 1,246.22 11020 PACIFIC TOPSOILS,•INC. 12/16/08 00/00/00 280554 001 000 000 S76 80 41 04 TOPSOILS INVOICE TOTAL 280770 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 280789 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL PRELIMINARY PAGE 9 DISTRIBUTION AMOUNT 2,063.31 2,061.31 3,629.20 3,629.20 218.00 218.00 2,418.75 2,418.75 1,633.86 1,633.86 1,179.06 1,179.06 1,120.06 1,1Z0.06 1,037.19 1,037.19 215.82- 215.82-- 886.26 886.26 129.60 129.60 129.60 129.60 129.60 129.60 Cheek AMOimt VENDOR fWnber NUMBER VENDOR NAME 74792 107.02 11100 PETTY CASH City of Medina Claims Check Register December 31, 2008 DATE DATE ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER 280906 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 281092 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 281128 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 282484 001 ODO 000 576 80 41 04 TOPSOILS INVOICE TOTAL 282633 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 282995 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 283035 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 283701 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 283721 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 283741 001 000 000 576 80 41 04 TOPSOILS INVOICE TOTAL 12/16/08 00/00/00 12/8108 PETTY CA 001 000 000 518 10 42 00 REPLENISH CASH 12/8/08 PETTY CA 001 000 000 521 20 23 00 REPLENISH CASH 12/8/08 PETTY CA 001 000 000 521 20 49 00 REPLENISH CASH 1218/08 PETTY CA 001 000 000 525 60 48 00 REPLENISH CASH 12/B/08 PETTY CA 001 000 000 574 20 31 00 REPLENISH CASH 12/8/08 PETTY CA 001 000 000 574 2D 49 00 REPLENISH CASH PRELIMINARY PAGE 10 DISTRIBUTION AMOUNT 64.80 64.80 88.02 88.02 ' 129.60 129.60 129.00 129.00 129.00 129.00 129.00 129.00 21.50 21-50 55.50 55.50 55.50 55-50 55.50 55.50 16.13 f 9.54 4.90 14.99 16.34 31.57 City of Medina Claims Ckeek Register December 31, 2008 PAGE 11 Check Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO, ACCOUNT NUMBER AMOUNT 12/8/06 PETTY CA 001 000 000 521 20 42 00 13.55 REPLENISH CASH INVOICE TOTAL 107.02 74793 518.99 18154 PITNEY BOWES PURCHASE POWER 12/16/08 00/00/00 NOV'08 D01 000 000 518 10 42 00 518.99 POSTAGE INVOICE TOTAL 518.99 74794 1,196.54 11700 PUGET SOUND ENERGY 12/16/08 00/00/00 200810C 001 000 000 518 10 47 00 513.54 - ELECTRICITY INVOICE TOTAL 513.54 200811B 101 000 ODD 542 63 41 00 26.88 ELECTRICITY INVOICE TOTAL 26.88 200811C 001 000 000 518 10 47 00 656.12 ELECTRICITY INVOICE TOTAL 656-12 74795 47.44 11820 QWEST 12/16/08 00/00/00 NOV-08 001 000 000 576 80 47 00 47.44 425-451-8075 INVOICE TOTAL 47.44 74796 19,306.67 18488 R BRUNO COMPANY, INC 12/16/08 00/00/00 CEDAR FENCE I 307 000 000 595 30 63 11 14,773-S1 GENERATOR PROPANE FENCE INVOICE TOTAL 14,773.51 CEDAR FENCE II 307 000 000 595 30 63 11 4,533.16 GENERATOR PROPANE PENCE INVOICE TOTAL 4,533.16 74797 861.91 18481 R&T HOOD AND DUCT SERVICES, IN 12/16/09 00/00/00 53197 DO1 000 000 521 20 48 00 861.91 YEARLY MAINTENANCE INVOICE TOTAL B61.91 74796 185.00 18487 RA BROWN BACKFLOW TESTING 12/16/08 00/00/00 8112501 001 000 000 576 BO 41 04 185.00 BACKFLOW PREVENTION INVOICE TOTAL 185.00 74799 245.17 13300 SEARS COMMERCIAL ONE 12/16/08 00/00/00 OCT11109 001 000 000 576 80 22 00 245.17 - UNIFORMS ,- INVOICE TOTAL 245-17 ' 74800 491.03 13350 SEATTLE TIMES, THE 12/16/08 00/00/00 D110800089 001 000 ODD 518 10 44 00 133.40 , LEGAL ADVERTISING - INVOICE TOTAL 133.40 - D112900071 001 000 000 518 10 44 00 357.63 LEGAL ADVERTISING INVOICE TOTAL 357.63 PRELIMINARY City ofMedina Claims Check Register December 31, 20U8 _ PAGE 12' Check Amount VENDOR DATE DATE DISTRIBUTION Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT 74801 73.34 13400 SECURITY SAFE & LOCK INC 12/16/08 00/00/00 371275 001 000 000 521 20 31 00 73.34 RESET PADLOCK INVOICE TOTAL 73.34 74802 513.80 18255 SIMLAB.NET-CITY HALL 12/16/08 00/00/00 1727536 001 000 000 518 10 42 00 513.80 INTERNET & PHONE INVOICE TOTAL 513.80 74803 166.24 18249 SIMLAB.NET-SHOP 12/16/08 00/00/00 1727537 001 000 000 518 10 42 00 166.24 INTERNET & PHONE INVOICE TOTAL 166.24 74804 391.62 12660 SOS DATA SERVICES INC 12/16/08 00/00/00 23668 001 000 000 518 10 49 30 391.62 NEWSLETTER INVOICE TOTAL 391.62 74805 526.04 18360 SPRINT 12/16/08 00/00/00 196658245-025 001 000 000 513 10 42 00 .70 CELL PHONES . 196658245-025 001 000 000 576 80 42 00 131.85 . CELL PHONES 1966SO245-025 001 000 000 518 10 42 00 83.93 CELL PHONES _ 196658245-025 001 000 000 521 20 42 00 309.56 CELL PHONES INVOICE TOTAL 526.04 74806 549.43 13520 STAPLES BUSINESS ADVANTAGE 12/16/08 00/00/00 3111047362 001 000 000 518 10 31 00 81.66 SUPPLIES INVOICE TOTAL 81.66 ' 3111047363 001 000 000 518 10 31 00 87.72 SUPPLIES INVOICE TOTAL 87.72 3111047364 001 000 000 518 10 31 00 51.86 SUPPLIES INVOICE TOTAL 51.86 3111047365 001 000 000 521 20 31 00 272.77 SUPPLIES INVOICE TOTAL 272.77 3111548927 001 000 000 518 10 31 00 55.42 SUPPLIES INVOICE TOTAL 55.42 74807 445.00 13598 TASER INTERNATIONAL 12/16/08 00/00/00 1133748 001 000 000 521 20 48 00 350.00 TASER REPAIRS INVOICE TOTAL 350.00 . 1135658 001 000 000 521 20 43 00 95.00 ' TRAINING-KANE PRElum NARY City of Medina Claims Check Register December 31., 2008 Check AMO'Mt. VENDOR DATE DATE Number NUMBER VENDOR NAME ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER INVOICE TOTAL 74808 37.20 15203 UTILITIES UNDERGROUND LOCATION 12/16/08 00/00/00 8100205 101 000 000 542 30 47 00 EXCAVATION NOTIFICATION INVOICE TOTAL 74809 262.48 16156 WA ST DEPT OF INFORMATION 12/19/08 00/00/00 150590 001 000 000 521 20 31 00 OFFICE 2007 SOFTWARE INVOICE TOTAL 74810 36.00 16109 WA ST DEPT OF LICENSING 12/16/08 00/00/00 E621546-HINTZE 631 000 000 589 12 52 88 CONCEALED WEAPONS INVOICE TOTAL E621547-WEBER 631 ODD DOD 589 12 52 68 CONCEALED WEAPONS INVOICE TOTAL 74811 12,983.47 16152 WALDRON RESOURCES 12/16/08 00/00/00 WROB-93 001 000 000 513 10 41 00 CITY MGR-CALDWELL,MIKE INVOICE TOTAL WR08-99 001 000 000 513 10 41 00 CITY MGR-CALDWELI.,MIKE INVOICE TOTAL 74812 15.26 16150 WASHINGTON AWARDS, INC. 12/16/08 00/00/00 45453 001 000 000 518 10 31 00 NAMEPLATE-HANSON INVOICE TOTAL 74813 38.SO 16145 WASHINGTON STATE PATROL 12/16/08 DO/00/00 E621546-HINTZE 631 000 000 589 12 52 89 CONCEALED WEAPONS INVOICE TOTAL E621547-WEBER 631 000 000 569 12 52 89 CONCEALED WEAPONS INVOICE TOTAL 74814 588.00 16165 WEDLUND, CAROLL 12/16/08 00/00/00 NOV'O8 001 000 000 521 20 41 00 CIVIL SERVICES INVOICE TOTAL OCT'08 001 000 000 521 20 41 00 CIVIL SERVICES INVOICE TOTAL 74815 50.63 422 XO COMMUNICATION SERVICES-POLI 12/16/08 00/00/00 35039908 001 000 000 521 20 42 00 ALARM SYSTEM INVOICE TOTAL 74816 1,582.83 18020 ZUMAR INDUSTRIES, INC. 12/16/08 00/00/00 128850 101 000 000 542 64 41 00 SIGNS/BARRICADES PRELIMINARY PAGE 13. DISTRIBUTION AMOUNT 95.00 , ... 37.20 37.20 262.48 262.48 18.00 18.00 18.00 18.00 12,501.50 12,501.50 481.97 481.97 15.26 . 15.26 19.25 . 19.25 ' 19.25 , 19.25 492.00 492.00 96.00 96.00 50.63 50.63 1,582.83 Check Amount VENDOR Number NUMBER VENDOR NAME 74817 2,500.00 629 ARCH 7481E 4,515.00 1415 BAKER, ROBIN THOMAS 74819 12,000.00 18489 MCMILLAN, JUDY 74820 521.11 10550 OFFICE DEPOT CREDIT PLAN 74821 2,254.10 18391 PRENTICE, WAYNE City O Medina Claims Check Register DeCemb 3 200E PACE 14 DATE DATE DISTRIBUTION ISSUED REDEEMED INVOICE NO. ACCOUNT NUMBER AMOUNT INVOICE TOTAL 1,582.83 12/19/08 00/00/00 NEW GROUND PROJ 001 000 000 519 90 49 03 2,S00.00 KIRKLAND PROJECT INVOICE TOTAL 2,500.00 12/19/08 00/00/00 8/12/08-12/23/08 001 000 000 558 60 41 02 4,515.00 -4 HEARING EXAMINER INVOICE TOTAL 4,515.00 12/19/08 00/00/00 CASH BOND 631 000 000 589 00 10 23 12,000.00 REQUIREMENTS MET INVOICE TOTAL 12,000.00 12/20/00 00/00/00 20081203 001 000 000 518 10 31 00 433.93 . SUPPLIES 20081203 001 000 000 521 20 31 00 87.18 SUPPLIES INVOICE TOTAL 521.11 . 12/21/08 00/00/00 NOV 24-DEC 1610E 001 000 000 558 60 41 06 2,254.10 BLDG INSPECTOR INVOICE TOTAL 2,254.10 GRAND TOTAL 177,126.12 PRELIMINARY COUNCIL MEETING DATE: JANUARY 12 2009 ITEM CA-3 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECT/TITLE: AWARD ENHANCED PUBLIC SAFETY SURVEILLANCE SYSTEM & ALPR CAMERA PROJECT CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing X City Council Business ❑ Resolution ❑ Other - Discussion STAFF REPORT BY: Joe Willis Sr. BACKGROUND/SUMMARY: Phase I of the Public Safety Surveillance project will provide fixed and pan -tilt -zoom surveillance cameras and license plate recognition cameras mounted on poles at two of the major City entrances (NE 24th at 84th Ave NE, and NE 121h at 841h Ave NE). The installations will provide both day and night observations of incoming vehicles. Their images will be transferred by wireless communication to the Police station and will be recorded on a separate server system for observation and recovery. In addition, one mobile camera system will be installed on a public safety patrol car. The Public Works Director finalized the design and solicited bids for the project in November. Bids were opened on December 22nd and the low bid was received from SecurFocus at $ 341,651; the same firm that provided consulting services to the City during selection of the major equipment for the project. ATTACHMENTS: Bid Tabulation BUDGET/FISCAL IMPACT: 2009 CIP BUDGET Is $ 350,000 STAFF RECOMMENDATION: It is recommended that the City Council award the Enhanced Public Safety Surveillance System & ALPR Recognition Systems contract to SecurFocus and authorize the Public Works Director to sign and administer the contract. CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: "I move that the Enhanced Public Safety Surveillance and ALPR Recognition System Project be awarded to SecurFocus in the amount of $ 341,651 and authorize the Public Works Director to sign and administer the contract. " (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ORDINANCE # RESOLUTION # Cl) k Q 2 w � \ 0 0 CD 0 Q q q IQ r1i 0k k cl) " /\ 3 cm 0T2 \ »\2 7 _ 2 )� « - - ) « k cli_ ® ^ In ® co - _ 4/I z 2 ° 8 % s 8 ¥ E / k - o \ � N [ $ $ & _ co c\l& i g a c c az 2 ƒ \ o * % § 2 o \ / 3 2 k #ar« - \ - ^ \ _col \ (zo\ f i m - - = R _ ® e�af c<-- ! 2 «=/a z g ± o \ \ f § \ § § Lo \ \ \ } co < \ & - k 3 § \ 0 Cl j j \ ,j \ ) ) { \ ~ j \ \ _ " ^ |»¥ z egu D o _ \ k S D , _ , , ( ( o * E ! } § - . cr uj 2 i / m $ 2 ( » ` § 2 § ) w § Lu \ F- \ § ) \ \ } } ) & ) { 2 } j m k \ e « \ \ [ » g o oo ) ) m ! W k } \ / } } » % f cn clj z S 6 6 )}\ $ S G 2 { § q >- o « , � \ \ \ < a CD 0 / / + § \ m $ § § \ ) ) \ _ _ _ , _ Q m _ } e 50 q E § z 3 > - E , , , \ \ 2$ \ \\ 0 \ CL COUNCIL MEETING DATE: JANUARY 12, 2009 ITEM CA-4 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECTITITLE: Eastside Transportation Planning Interlocal Agreement CATEGORY: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other - Discussion STAFF REPORT BY: Donna Hanson BACKGROUND/SUMMARY: In April 1995, the Eastside Transportation Partnership (ETP) revised its voting structure and allowed the Points Communities to become members on a joint basis. The Mayors of Beaux Arts and Medina served as the initial Points Community ETP delegates. Currently, the Mayors from Yarrow Point and Clyde Hill are the Points Community delegates. Two other Points Community mayors serve as alternate representatives. The purpose of the ETP is to "provide a central forum for information sharing, consensus building, and coordination to resolve transportation issues." The ETP group has functioned as a recommendation body to provide the Puget Sound Regional Council (PSRC) with recommendations on specific transportation projects from an Eastside perspective. The PSRC is empowered to arrive at a Metropolitan Transportation Plan that serves as our region's Transportation Improvement Plan. This metropolitan plan is necessary to receive federal grant money. The ETP also discusses and provides its opinions on other transportation issues like the regional transit plan and the SR-520 project/tolling. The existing Interlocal Agreement is set to expire at the end of the year. The attached Interlocal Agreement will extend the Medina's participation in ETP through 2012 with an option to extend beyond to 2014. Attachments: Interlocal Agreement BUDGET/FISCAL IMPACT: $100 STAFF RECOMMENDATION: Approve Interlocal Agreement and authorize the City Manager to sign CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE EASTSIDE TRANSPORTATION PARTNERSHIP INTERLOCAL AGREEMENT AND AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENT." (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ORDINANCE # RESOLUTION # 2009-2012 Agreement for the Eastside Transportation Partnership Parties to Agreement City of Bellevue City of Bothell City of Issaquah City of Kenmore City of Kirkland City of Mercer Island City of Newcastle City of Redmond City of Renton City of Sammamish City of Woodinville Community Transit Eastside Transportation Choices Coalition Port of Seattle Snohomish County Small Cities Beaux Arts Clyde Hill Hunts Point Medina Yarrow Point Snoqualmie Valley Cities Carnation Duvall North Bend Snoqualmie Eastside Transportation Association King County Puget Sound Regional Council Sound Transit Transportation Improvement Board Washington State Department of Transportation Washington State Transportation Commission Transmittal date to participating members for approval on December 30, 2008. THIS AGREEMENT is made and entered into by and among the TOWN OF BEAUX ARTS VILLAGE, hereafter called "Beaux Arts"; the CITY OF BELLEVUE, hereafter called "Bellevue"; the CITY OF BOTHELL, hereafter called "Bothell'; the CITY OF CARNATION, hereafter called "Carnation"; the CITY OF CLYDE HILL, hereafter called "Clyde Hill'; the CITY OF DUVALL, hereafter called "Duvall'; the CITY OF HUNTS POINT, hereafter called "Hunts Point"; the CITY OF ISSAQUAH, hereafter called "Issaquah"; the CITY OF KENMORE, hereafter called "Kenmore"; the CITY OF KIRKLAND, hereafter called "Kirkland"; the CITY OF MEDINA, hereafter called "Medina"; CITY OF MERCER ISLAND, hereafter called "Mercer Island"; the CITY OF NEWCASTLE, hereafter called "Newcastle"; the CITY OF NORTH BEND, hereafter called "North Bend"; the CITY OF REDMOND, hereafter called "Redmond"; the CITY OF RENTON, hereafter called "Renton"; the CITY OF SAMMAMISH, hereafter called "Sammamish"; the CITY OF SNOQUALMIE, hereafter called "Snoqualmie"; the CITY OF WOODINVILLE, hereafter called "Woodinville"; the CITY OF YARROW POINT, hereafter called "Yarrow Point"; KING COUNTY, a legal subdivision of the State of Washington, hereafter called "King County"; SNOHOMISH COUNTY, a legal subdivision of the State of Washington, hereafter called "Snohomish County; the PUGET SOUND REGIONAL COUNCIL, hereafter called the "PSRC"; the CENTRAL PUGET SOUND REGIONAL TRANSIT AUTHORITY, hereafter called "Sound Transit"; SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA, hereafter called "Community Transit"; the WASHINGTON STATE DEPARTMENT OF TRANSPORTATION, hereafter called "WSDOT"; the WASHINGTON STATE TRANSPORTATION COMMISSION, hereafter called the "Transportation Commission"; the TRANSPORTATION IMPROVEMENT BOARD, hereafter called "TIB"; the PORT OF SEATTLE; the EASTSIDE TRANSPORTATION ASSOCIATION, hereafter called the "ETA"; and the EASTSIDE TRANSPORTATION CHOICES COALITION, hereafter called the "ETCC". WHEREAS, the parties to this agreement recognize that multi jurisdictional transportation planning and coordinated transportation plans benefit their citizens; and WHEREAS, the Eastside Transportation Partnership (ETP) has effectively served as the central forum for information sharing, consensus building, and coordination to develop recommendations for transportation policies, projects and programs for the East King subarea; and WHEREAS, the King County Comprehensive Plan for Public Transportation - Long Range Policy Framework, adopted in 1993, divided Metro service into three geographic subareas for the purpose of allocating new transit subsidy; and WHEREAS, the Six -Year Transit Development Plan, adopted in 1995, called for the three subarea transportation boards (the Eastside Transportation Partnership, South County Area Transportation Board, and SeaShore Transportation Forum) to review, refine, and recommend service priorities to the King County Executive; and WHEREAS, Sound Transit relies on the three subarea transportation boards to review and recommend Sound Transit plans and implementation of projects and services; and WHEREAS, the geographic subarea boundary area for the East King Subarea is the area represented on the attached map (Exhibit A); NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1.0 Purpose of Agreement The purpose of the Agreement is to provide for the continuation of the Eastside Transportation Partnership (ETP) as the East forum for local governments to share information, build consensus, and coordinate among jurisdictions and agencies with the goal of providing advice on plans, programs, policies and priorities for regional transportation decisions. 2.0 Role of Subarea Transportation Boards 1. The Eastside Transportation Partnership (ETP) is the forum established for the East subarea of King County for elected officials to provide advice into the following decisions: a. The King County Metro six year transit development plan, and implementation of transit service priorities b. Sound Transit plans and implementation of projects and services 2. The ETP may also provide input on other countywide and regional transportation issues. 3. The three subarea transportation boards shall hold at least one joint meeting annually to address issues of mutual interest and concern and promote regional decisions. 2 3.0 Voting and Non -voting Members 3.1 The voting members of ETP and their voting rights shall be as follows: Voting Members Number of Reps. Vo ing Rights Sound Transit' Metro Transitz Regional Competition 3 Other Bellevue 2 Yes Yes Yes Yes Bothell 2 Yes Yes Yes Yes Kirkland 2 Yes Yes Yes Yes Issaquah 2 Yes Yes Yes Yes Mercer Island 2 Yes Yes Yes Yes Newcastle 2 Yes Yes Yes Yes Redmond 2 Yes Yes Yes Yes Renton 2 Yes No Yes* Yes Kenmore 2 Yes Yes Yes Yes Sammamish 2 Yes Yes Yes Yes Woodinville 2 Yes Yes Yes Yes Small Cities Coalition 2 (shared) Yes Yes Yes Yes Sno ualmie Valley Cities 2 (shared) No Yes Yes Yes King County 3 Yes Yes Yes Yes Snohomish County 1 No No No Yes 3.2 The non -voting members of ETP shall be as follows: Non -Voting Member Number of Representatives Sound Transit 1 PSRC 1 WSDOT 1 TIB 1 Community Transit 1 Port of Seattle 1 Washington State Transportation Commission 1 Eastside Transportation Choices Coalition 1 Eastside Transportation Association 1 3.3 A roll call vote shall be taken on recommendations from the subarea board regarding Sound Transit capital and service plans and implementation, Metro Transit service plans, and identification of projects for the regional competition, if prescribed by the process approved by the King County caucus of the Transportation Policy Board. The results shall be recorded by jurisdiction. 1 Recommendations on Sound Transit capital and service plans and implementation 2 Recommendations on Metro Transit service plans 3 Identification of projects for the regional competition, if prescribed by process approved by the King County members of the Transportation Policy Board (*projects in Renton north of the Cedar River) ° Other recommendations including • Recommendations to the PSRC on plans, policies and programs, such as input on alternatives, policies and criteria for the regional transportation plan; on studies and analyses conducted; on criteria; on funding policies; and on regional priorities. • Recommendations to the State Legislature, committees and commissions established by the Legislature,. such as input on proposed legislation; on recommendations from commissions; and on transportation budgets and priorities. • Recommendations to WSDOT on projects, policies, programs, priorities and funding, such as input on alternatives, funding, and priorities for major corridors; on tolling; on transportation demand management; on Commute Trip Reduction; on active traffic management; and on state transportation plans. • Recommendations to the State Transportation Commission, such as input on policies regarding tolling, preservation, capacity improvements and funding. • Recommendations to the federal delegation on federal legislation, such as input on reauthorization; and on funding priorities. 3 4.0 Representation and Conduct 4.1 The representation on the Eastside Transportation Partnership (ETP) shall be as follows: 1. Elected officials appointed for a one-year term from each of the participating counties and cities, in the number specified above. King County representation shall be a maximum of two Councilmembers and the King County Executive or his designee. Snohomish County representation shall be the Snohomish County Executive or his designee. 2. High level staff from WSDOT, Community Transit, the Port of Seattle and the PSRC; an East King subarea board member of Sound Transit; the Director of the TIB; and a representative designated by the Washington Transportation Commission. 3. A representative of a private sector group or groups as determined by ETP. 4.2 Each participating member shall appoint an alternate. Designated alternates may vote in place of designated voting representatives in the absence of the designated representative. 4.3 On an annual basis, member jurisdictions shall inform the Lead Agency in writing of its representatives and alternates and provide the appropriate contact information for each. 4.4 The ETP will be responsible for overall program direction, approving Technical Advisory Committee recommendations and providing direction for input on transportation decisions 4.5 The ETP may establish its own bylaws and rules of procedures and may modify these as appropriate. Such bylaws and rules shall be consistent with the provisions of this Agreement and modifications to such bylaws and rules will not alter this Agreement. 4.6 The ETP may establish subcommittees as it determines appropriate. 4.7 With a simple majority of voting members as shown in Section 3.1, the ETP can adopt resolutions, authorize correspondence, request studies, or provide other advisory input to member jurisdictions or regional and state activities, including plans policies, programs, projects or legislative issues. 4.8 Any voting member may request that a minority statement be included in communications or otherwise distributed with the adopted majority position. 5.0 Chair and Vice Chair 5.1 The chair and vice chair of ETP shall be representatives of a member county or city located within the subarea's geographic boundaries. The chair and vice chair shall be elected by a majority of the voting representatives from jurisdictions within the subarea's geographic boundaries. 5.2 The chair and vice chair shall be nominated by a nominating committee established in November of each year, and nominated in December of each year. 5.3 The chair and vice chair shall serve a term of one year from February 1 through January 31 of the following year. M 5.4 The chair and the vice chair shall conduct the ETP activities within adopted procedures and guidelines. The chair and vice chair are responsible for setting meeting agendas, ensuring fair opportunity for discussion, signing correspondence, and speaking on behalf of the ETP. 6.0 Technical Advisory Committee (TAC) 6.1 Each member jurisdiction or agency shall appoint at least one planning, public works and/or intergovernmental staff person to the Technical Advisory Committee (TAC). Private sector groups shall not participate in TAC activities. Each member jurisdiction and agency is expected to contribute such staff as is necessary to accomplish the work program adopted by the ETP. 6.2 The TAC shall provide technical assistance as requested by the ETP and shall advise the ETP and their respective members on emergent transportation issues, and be responsible for overall program development including drafting of the work program. The TAC shall also review consultant work, and coordinate its activities with adjacent jurisdictions, including the other subarea transportation forums. 6.3 When appropriate, the TAC will make recommendations for consideration of the ETP. The TAC's recommendations shall be arrived at by consensus of a majority of the TAC members present. If the Technical Advisory Committee is unable to reach consensus on a particular issue, TAC members may present discussion questions or a dissenting opinion to the ETP for consideration. 7.0 Lead Agency 7.1 King County will be the lead agency for the purposes of receipt of funds, contract administration, and disbursement of funds associated with consultant contracts and study -related expenses. King County shall appoint a staff member to serve as Project Manager for special projects. King County shall also provide general administrative and program support for the ETP. King County assumes wage and benefits cost of its staff performing Lead Agency responsibilities. 7.2 Lead Agency responsibilities include administrative and technical support for meetings and ongoing operations; collection, administration and distribution of dues; support to the chair and vice chair; preparation of correspondence and other materials; development and monitoring of work program; and coordination of consultant services or other special projects as directed by the ETP. 8.0 Annual Work Program The ETP may undertake activities consistent with its purposes and shall prepare an annual progress report and work program for the following year for submittal to its members. 9.0 Financing and Cost Sharing Guidelines 9.1 Yearly Dues -- Each member city will contribute $100.00 annually per vote awarded to remain members in good standing. The designated Lead Agency shall not be required to pay yearly dues. This revenue shall be used for special events, including an annual joint meeting of the subarea transportation boards, public education, or other expenses authorized by the ETP. 5 9.2 The following guidelines shall generally apply: 1. Annual Review of Financing: The ETP shall determine by June 30 of each year whether an additional financial contribution will be requested of the ETP jurisdictions. 2. Voting Members: If additional financial contributions are determined to be necessary, costs shall be shared among member jurisdictions other than King County by a method as determined by action of the ETP. Unless agreed to otherwise, King County's share shall be limited to the costs of providing staff support. 3. Non -voting Members: The member agencies shall not be expected to make a direct funding contribution. 4. Modification to Agreement Required: A modification to this agreement specifying cost - sharing, purpose, scope of work and other details is required to obligate a member jurisdiction to funding participation. 10.0 Withdrawal of a Party from this Agreement Each party, for its convenience and without cause or for any reason whatsoever, may withdraw from participation in this Agreement by providing written notice, sent certified mail, return receipt required, to all of the other parties at least thirty (30) days in advance of the effective date of the withdrawal. A withdrawing party shall not be entitled to a refund of any payments to ETP but shall make any contributions required to be paid to other parties under this Agreement for costs which had been obligated prior to the effective date of the withdrawal. In the event a party withdraws, the remaining parties shall amend this Agreement as necessary to reflect changes in the named parties and cost and revenue allocations. In the event of withdrawal by a party, this Agreement shall terminate as to that party but shall continue in effect with respect to the remaining parties. However, the termination of this Agreement with respect to one or more parties shall not affect any of the parties' rights or obligations, including any rights or obligations of a withdrawing party, that are expressly intended to survive termination. Each party's funding to perform its obligations under the Agreement, beyond the current appropriation year, is conditional upon appropriation by the party's governing body of sufficient funds to support said obligations. Should such an appropriation not be approved for a future year, a party may exercise its right to withdraw as provided herein. 11.0 Duration This Agreement shall take effect upon being duly adopted by the governing bodies of all parties and executed by the authorized representatives of all parties. This Agreement shall remain in effect until all the tasks have been completed to the satisfaction of the ETP or until such time as the participating members choose to conclude the program for other reasons, but in no case shall the program extend beyond December 31, 2012, unless terminated earlier or extended in accordance with Section 11.0. If all parties desire to extend this Agreement beyond December 31, 2012, they shall execute a Statement of Extension. In no event shall the Agreement be extended beyond December 31, 2014. 12.0 Termination All parties to this Agreement must agree to terminate this Agreement in order for such termination to be effective. If all parties desire to terminate this Agreement, they shall exectite a Statement of Termination. Upon termination, no party shall be required to make any additional contributions. Any remaining funds shall be refunded to the parties to this Agreement according to Section 13.0. 13.0 Real and Personal Property The acquisition of real property is not anticipated under this Agreement. Any personal property acquired pursuant to this Agreement shall be held by the Lead Agency. In the event this Agreement expires or is terminated in accordance with Section 11.0, any personal property other than cash shall remain with the Lead Agency. 14.0 Return of Funds At such time as this Agreement expires or is terminated in accordance with Section 11.0, any unexpended and uncommitted funds shall be distributed proportionately to those parties to this Agreement at the time of termination based on each party's percentage share of the original contribution. 15.0 Filing This Agreement shall be filed with the King County Department of Records and Elections. 16.0 Legal Relations 16.1 The parties shall comply with all applicable state and federal laws and regulations. 16.2 This Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. No employees or agents of one party or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees of any other party. 16.3 Each party shall defend, indemnify and hold harmless the other party and all of its officials, employees, principals and agents from all claims, demands, suits, actions, and liability of any kind whatsoever which arise out of, are connected with, or are incident to any negligent acts of the first party, its contractor, and/or employees, agents, and representatives in performing the first party's obligations under this Agreement. The parties agree that their obligations under this paragraph extend to claims made against one party by the other party's own employees. For this purpose, the parties, by mutual negotiation, hereby waive any immunity that, as respects the other party only, would otherwise be available against such claims under the industrial insurance provisions of RCW Title 51. In the event either party incurs attorney's fees, costs or other legal expenses to enforce the provisions of this section, against the other party, all such fees, costs and expenses shall be recoverable by the prevailing party. 16.4 The provisions of this Section 16 shall survive and remain applicable to each of the parties notwithstanding any termination or expiration of this Agreement and notwithstanding a party's withdrawal from this Agreement. 7 17.0 Entirety and Modifications 17.1 This Agreement merges and supersedes all prior negotiations, representations and agreements between the parties relating to the subject matter hereof and constitutes the entire agreement between the parties. 17.2 This Agreement may be modified or extended only by written instrument signed by all the parties hereto. 18.0 Counterparts The signature pages of this Agreement may be executed in any number of counterparts, each of which shall be an original. IN WITNESS WHEREOF, the Parties have caused this Aereement to be sinned and delivered by its dulv authorized officer or representative as or the sate set rortn below its signature. Town of Beaux Arts Village City of Bellevue City of Bothell By: By: By: Date: Date: Date: City of Carnation City of Clyde Hill City of Duvall By: By: By: Date: Date: Date: City of Hunts Point City of Issaquah City of Kenmore By: By: By: Date: Date: Date: City of Kirkland City of Medina City of Mercer Island By: By: By: Date: Date: Date: City of Newcastle City of North Bend City of Redmond By: By: By: Date: Date: Date: City of Renton City of Sammamish City of Snoqualmie By: By: By: Date: Date: Date: City of Woodinville City of Yarrow Point By: By: Date: Date: Community Transit Eastside Transportation Association Eastside Transportation Choices Coalition By: By: By: Date: Date: Date: King County Port of Seattle Puget Sound Regional Council By: By: By: Date: Date: Date: Snohomish County Sound Transit Transportation Improvement Board By: By: By: Date: Date: Date: Washington State Department of Washington State Transportation Transportation Commission By: By: Date: Date: Exhibit A (map of subarea) attached Z Exhibit A East King County Subarea 2008 Eastside Transportation Partnership (ETP) The information included on this map has been compiled by King County staff from a variety of sources and is subject to change without notice. King County makes no representations or King County warranties, expressed or implied, as to accuracy, completeness, timeliness or rights to the use of such information. King County shall not be liable for any general, special, indireck incidental, or consequential damages including, but not limited to. lost revenues or lost profit: resulting from the use or misuse of the information 00.51 2 3 4 contained on this map. Any sale of this map or Information on this Miles map Is prohibited except by written permission of King County. OEast King Subarea ® SCATBD and ETP ® SeaShore and ETP _ ETP Boundary Cedar River Roads DRAFT RESOLUTION for ETP Member Jurisdictions and Agencies to Use to Approve the 2009-2012 ETP Agreement A resolution supporting the continuation of the Eastside Transportation Partnership (ETP) as the East King County forum for information sharing, consensus building and coordinating to provide advice on regional transportation issues and approve continued participation by the City of / (agency)/_ County WHEREAS, the East King County subarea has been involved in multijurisdictional transportation planning to develop coordinated plans for transportation improvements and programs for this area; and WHEREAS, these plans have been approved and efforts continue to be made to work cooperatively to implement the recommended projects; and WHEREAS, the ETP has been an effective forum for information sharing, consensus building and providing valuable input on transportation planning and implementation decisions; and WHEREAS, the ETP recognizes the need to coordinate with its regional partners to address issues that cross subarea and county boundaries; WHEREAS, the City of /agency/_ County has participated as a member, NOW, THEREFORE, BE IT RESOLVED that The City of /agency/ County hereby approves the 2009-2012 Interlocal Agreement (attached) to continue to participate in the Eastside Transportation Partnership, including identifying representatives and providing dues, and authorizes to enter into this Interlocal Agreement. Date _(signed) (signed) COUNCIL MEETING DATE: JANUARY 12, 2009 ITEM OB-1 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECT/TITLE: COUNCIL RETREAT AND MEETING SCHEDULE CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other - Discussion STAFF REPORT BY: Donna Hanson BACKGROUND/SUMMARY: Dick Cushing will be facilitating a City Council Retreat and has provided three potential meeting dates. The three dates are February 23`d, March 2"d, or March 16th. Dick will not be available for several weeks after those dates. In preparation for the retreat, the model (Annual budget Continuum) for strategic planning and budgeting provided by AWC shows "Stakeholder Input" during Jan. and Feb. of each year. Three focus/input groups have been proposed to provide citizen input to City Council. The purpose of the three groups is to find out what is on resident's minds about the City. Then the input from the small groups will be summarized for the City Council and will inform their retreat/goal setting process. Attachments: • Community Input for Strategic Planning memo • 2008 City Council Action Summary • 2009 City Council Meeting Dates • 2009 Pending Items BUDGET/FISCAL IMPACT: NA STAFF RECOMMENDATION: Discussion of meeting schedule and set retreat date CITY MANAGER REVIEW: lam' PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE COMMUNITY INPUT PROCESS AND TO SET (DATE) AS A SPECIAL COUNCIL MEETING FOR THE STRATEGIC PLANNING RETREAT" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ORDINANCE, # RESOLUTION # ITEM OB-1 CITY OF MEDINA Office of the City Manager January 12, 2009 TO: Medina City Council FROM: Donna Hanson, City Manager SUBJECT: Community Input for Strategic Planning The model (Annual budget Continuum) for strategic planning and budgeting provided by AWC shows "Stakeholder Input" during Jan. and Feb. of each year. I have proposed three focus/input groups to provide that input to City Council. The purpose of the three groups is to find out what is on residents minds about the City and then provide that information to the Council to use at the City Council retreat session on goal setting. The input from the small groups will be summarized for the City Council and will inform their retreat/goal setting process. The three small groups will meet on their regular meeting nights, except the Ad Hoc Group, as follows: Planning Commission: Monday, January 26 at 6:00 Parks Board: Monday, February 2 at 6:30(tentative) Ad Hoc Citizen Group: Date to be Determined Marilynne Beard, Assistant City Manager, for the City of Kirkland has offered to facilitate the small group meetings so that it can be completed in about one hour, with the potential for extended time if needed or wanted by the group. Names for the Ad Hoc group can be suggested by City Council and/or Staff to establish a group of 9-12 interested positive people who are not on any of the other two groups. Following are examples of questions that Marilynne and Dick Cushing have discussed to use to bring back input to the Council. What do you like about Medina? • What made you move to Medina/why did you choose Medina as a place to live? • What is it about Medina that you would never want to change? • Thinking about the future of your community, what do you think would make Medina an even better place to live? • If you had to choose just one thing that would make Medina an even better place to live, what would that one thing be? 2008 CITY COUNCIL ACTION SUMMARY ITEM OB-1 DATE DESCRIPTION January 14 MARK NELSON ELECTED TO MAYOR & JIM LAWRENCE TO DEPUTY MAYOR February 11 APPROVED AMENDMENT TO CITY COUNCIL GUIDELINES, SECTION 2.08, REGARDING CITY COUNCIL MEETING REMOTE ACCESS/TELECONFERENCE February 11 APPROVED ARCH ANNUAL BUDGET & WORK PLAN AND CONTRIBUTION OF $2,500 February 11 ADOPTED ORDINANCE NO. 824 CHANGING CITY COUNCIL MEETING START TIME TO 6:30 PM February 11 ADOPTED ORDINANCE NO. 825 APPROVING BUDGET AMENDMENT (A) IN THE AMOUNT OF $16,800 FOR MOBILE COMMAND VEHICLE COMMUNICATIONS AND TECHNOLOGY IMPROVEMENTS AWARDED BY A KING COUNTY OFFICE OF EMERGENCY MANAGEMENT GRANT February 11 APPROVED CONSULTANT SERVICES AGREEMENT TO ACCOMPLISH MAPPING OF THE CITY STORM DRAIN SYSTEM AND TO PROVIDE SUPPORT FOR 2008 CAPITAL IMPROVMENT PROJECT DESIGN. February 25 AUTHORIZED APPOINTMENT OF INTERIM CITY MANAGER March 10 APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH WALDRON AND COMPANY TO CONDUCT INTERIM CITY MANAGER SERVICES March 10 APPROVAL OF PROFESSIONAL SERVICES CONTRACT WITH WALDRON AND COMPANY TO CONDUCT PERMANENT CITY MANAGER SEARCH AND INTERIM TEAM BUILDING SERVICES March 10 ADOPTED ORDINANCE NO. 826 APPROVING BUDGET AMENDMENT (B) FOR INTERIM AND PERMANENT CITY MANAGER SEARCH SERVICES IN THE AMOUNT OF $45,000 March 10 ADOPTED ORDINANCE NO. 827 APPROVING BUDGET AMENDMENT (C) FOR REPLACEMENT COSTS OF DAMAGED POLICE AUTOMOBILE NO. 11 IN THE AMOUNT OF $40,000 March 10 ADOPTED ORDINANCE NO. 828 TO ALLOW THE AREA OF VEHICULAR PRIVATE LANES, VEHICULAR RIGHTS -OF -WAY AND VEHICULAR ACCESS EASEMENTS TO BE INCLUDED IN THE CALCULATION OF LOT AREA AND LOT COVERAGE. March 10 APPROVED CONTRACT AMENDMENT FOR POLICE SERVICES BETWEEN MEDINA AND HUNTS POINT March 10 ADVISORY APPOINTMENT TO PLANNING COMMISSION, POSITION 4 March 10 APPROVED RESOLUTION 332 AMENDING CITY COUNCIL GUIDELINES, SECTION 2.08, REGARDING APPOINTMENTS TO ADVISORY BOARDS/COMMISSIONS, AND ESTABLISING A PERSONNEL COMMITTEE OF THE COUNCIL April 14 APPROVED RESOLUTION NO. 333 APPROVING HISTORIC USE PERMIT REVISION FOR THE MEDINA GREEN STORE, NUMBER 2007-01, SUBJECT TO CERTAIN CONDITIONS AND ADOPTING FINDINGS OF FACT AND CONCLUSIONS April 17 APPROVED REPAIR OF ESSENTIAL CITY HALL STRUCTURAL ELEMENTS IN DANGER OF COLLAPSE May 12 ESTABLISHED A FINANCE COMMITTEE OF THE CITY COUNCIL May 12 APRROVED CITY MANAGER SALARY RANGE: $115,000 TO $130,000 June 9 APPROVED RESOLUTION NO. 334 DECLARING THAT MAINTENANCE OF AN INDEX IDENTIFYING CERTAIN PUBLIC INFORMATION AND RECORDS WILL NOT BE MAINTAINED June 9 APPROVED 2008 PLANNING COMMISSION WORK PLAN June 9 APPROVED 6-YEAR (2009-2014) CIP/TIP June 9 APPROVED MEDINA BEACH SHORELINE RESTORATION PROJECT CHANGE ORDER IN THE AMOUNT OF $99,463.50 June 24 HELD CITY COUNCIL RETREAT July 14 ADOPTED ORDINANCE NO. 829 APPROVING BUDGET AMENDMENT (D) FOR GENERAL AND CAPITAL PROJECTS IN THE AMOUNT OF $367,580.00 July 14 ADOPTED ORDINANCE NO. 830 RELATING TO PUBLIC RECORDS; ADOPTING NEW REGULATIONS GOVERNING THE DISCLOSURE OF PUBLIC RECORDS; REPEALING AND REENACTING CHAPTER 2.48 OF THE MEDINA MUNICIPAL CODE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE July 14 ADVISORY APPOINTMENT TO PLANNING COMMISSION, POSITION 6 July 14 ADVISORY APPOINTMENT TO PARK BOARD, POSITION 6 July 14 ADVISORY APPOINTMENT TO PARK BOARD, POSITION 7 July 14 PROJECT ACCEPTANCE OF NE EIGHTH STREET SIDEWALK IMPROVEMENTS 2008 CITY COUNCIL ACTION SUMMARY ITEM OB-1 DATE DESCRIPTION July 28 APPROVED PROFESSIONAL SERVICES CONTRACT FOR LABOR NEGOTIATIONS CONSULTANT August 11 ADOPTED ORDINANCE NO. 831 TO INCREASE THE MAXIMUM LOT COVERAGE FOR UNDERSIZED LOTS IN THE R-16, R-20 AND R-30 ZONING DISTRICTS August 11 APPOINTMENT OF MICHAEL J. SCOTT AS CITY MANAGER AND APPROVAL OF CITY MANAGER EMPLOYMENT AGREEMENT August 11 ESTABLISHED A FACILITIES COMMITTEE OF THE CITY COUNCIL August 11 APPROVED PURCHASE OF NEW FINANCE SOFTWARE WITH VISION MUNICIPAL SERVICES IN THE AMOUNT OF $24,781 September 8 ADOPTED ORDINANCE NO. 832 BUDGET AMENDMENT (E) FOR GENERAL AND EQUIPMENT FUNDS IN THE AMOUNT OF $27,775 September 8 APPROVED RESOLUTION NO. 335 AUTHORIZING THE CITY TO ACCEPT DONATION OF A FLAGPOLE AND COMMUNICATION SERVICES October 13 PROJECT ACCEPTANCE OF MEDINA BEACH PARK IMPROVEMENT PROJECT October 13 APPROVED INTERLOCAL AGREEMENT FOR MUTUAL ASSISTANCE CONCERNING THE SERVICES OF A BUILDING OFFICIAL AND A BUILDING INSPECTOR October 13 APPROVED INTERLOCAL COOPERATION AGREEMENT RE THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM October 16 APPROVED RESOLUTION NO. 336 CENSURING COUNCIL MEMBER LUCIUS BIGLOW FOR THE INAPPROPRIATE USE OF HIS POSITION AND VIOLATING THE PUBLIC TRUST. October 16 APPOINTMENT OF DONNA HANSON AS CITY MANAGER AND APPROVAL OF CITY MANAGER EMPLOYMENT AGREEMENT November 10 ADOPTED ORDINANCE NO. 833 CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE RAISED BY TAXATION FOR THE YEAR 2009 ON THE ESTIMATED ASSESSED VALUATION OF THE PROPERTY IN THE CITY AS REQUIRED BY R.C.W. 84.52.020. November 10 ADOPTED ORDINANCE NO. 834 AMENDING CHAPTER 17.76 OF THE MEDINA MUNICIPAL CODE RELATING TO FENCES AND WALLS November 10 AWARDED CONTRACT FOR FENCE ENCLOSURE OF CITY HALL EMERGENCY GENERATOR FACILITY November 10 APPROVED LABOR CONTRACT FOR LOCAL 763, OFFICE -CLERICAL EMPLOYEES November 24 APPROVED CITY HALL FACILITY OPTION RECOMMENDED BY FACILITIES COMMITTEE December 8 ADOPTED ORDINANCE NO. 835 APPROVING BUDGET AMENDMENT (F) TO RECORD FEDERAL HOMELAND SECURITY GRANT AND FOR PRISONER TRANSPORT AND PUBLIC DEFENDER COSTS IN THE AMOUNT OF S53,016. December 8 ADOPTED ORDINANCE NO. 836 ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2009, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2009 SALARY SCHEDULE. December 8 ADOPTED ORDINANCE NO. 837 ADOPTING STANDARDS FOR PUBLIC DEFENSE SERVICES; PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE December 8 AWARED BID: CONSTRUCTION OF VIEWPOINT PARK IMPROVEMENTS December 8 BID AWARD: CONSTRUCTION OF EVERGREEN POINT ROAD STORM DRAIN AND PATHWAY IMPROVEMENTS, NE 32ND STREET CULVERT CROSSING REPLACEMENT ITEM OB-1 2009 City Council Meeting Dates Pursuant to MMC 2.04 Monday January 12 6:30 PM Monday February 9 6:30 PM Monday March 9 6:30 PM Monday April 13 6:30 PM Monday May 11 6:30 PM Monday June 8 6:30 PM Monday July 13 6:30 PM Monday August 10 6:30 PM Monday September 14 6:30 PM Monday October 12 6:30 PM Monday November 9 6:30 PM Monday December 14 6:30 PM ITEM OB-1 2009 PENDING CITY COUNCIL AGENDA CALENDAR ITEMS 2009 City Council Meeting Schedule Action (January) 2009 City Council Retreat Action 2009 Fee Schedule & Approval of Resolution Action (February) 2009 Legislative Issues Action (January) 2010 Annual Budget & Adoption of Budget Ordinance Public Hearing and Action (November) 2010 Property Tax Levy & Adoption of Ordinance Public Hearing and Action (November) Allied Waste Franchise Agreement Action ARCH 2O09 Budget and Annual Work Plan Action City Hall Facility Action Comprehensive Zoning Code Review and Possible Updates Action Construction Mitigation Plan Program Updates Action Labor Contract: Police Officers Guild Action Labor Contract: Public Works Action Mercer Island Marine Patrol: 2008 Activity Summary Report (February) NPDES, Phase 2 (National Pollution Discharge Elimination System) Action Planning Commission Work Plan Action Seven -Year Comprehensive Plan Updates Action Six -Year (2010-2015) CIP/TIP Public Hearing and Action (June) State Mandated Shoreline Master Program Updates Action COUNCIL MEETING DATE: JANUARY 12 2009 ITEM: OB-2 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECT/TITLE: DRAFT 2009 LEGISLATIVE AGENDA CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other - Discussion STAFF REPORT BY: Donna Hanson BACKGROUND/SUMMARY: The Mayors of the Points Cities met with Representative Ross Hunter and discussed common legislative issues to put forward in the 2009 Legislative Session. The attached draft has been somewhat simplified and refined based on those discussions. Attachments: Draft Legislative Agenda BUDGET/FISCAL IMPACT: None STAFF RECOMMENDATION: Discuss,Council priorities and amend the draft as appropriate CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE 2009 CITY OF MEDINA LEGISLATIVE AGENDA AS AMENDED?" BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1sT reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ORDINANCE # RESOLUTION # ITEM OB-2 City of Medina 2009 Draft Legislative Issues Transportation: • Provide a funding/tolling solution to replace the SR 520 Bridge • Construct Eastside improvements that were developed and agreed to that minimize the impacts by providing lids on 92nd, 84th and Evergreen Point Road, noise walls, quiet pavement, transit stops at 92nd and Evergreen Point Rd and other requirements to minimize impacts regardless of Westside process Financial: • Allow local governments authority to levy property taxes that keep up with inflation and ensures that cities keep their "banked capacity." • Oppose creation of new countywide taxing authority without the approval of cities. • Support additional flexibility to use BEET revenues for operations and maintenance. General Government: • Resist attempts to impose additional requirements that diminishes the City's right to legal counsel by undermining an attorney's ability to provide advice in executive sessions • Oppose additional requirements in the Public Disclosure Act that would increase compliance costs Public Works: • Oppose DOE's requirements to exceed Federal guidelines relating to the National Pollutant Discharge Elimination System stormwater permit (NPDES) and continue funding for cities to help meet the mandates of the NPDES permit requirements • Retain City's local authority to manage public rights -of -ways for utility use Public Safety: • Oppose legislation that allows King County to illuminate services resulting in increased costs to cities • Support funding or funding options for city public safety purposes, including jail construction Community Development • Provide funding for shoreline master program updates. • Oppose legislation that mandates that cities address climate change issues in their comprehensive plan and regulations. COUNCIL MEETING DATE: JANUARY 12, 2009 ITEM: OB-3 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECT/TITLE: PLANNING COMMISSION WORK PROGRAM ITEM ON PITCH ROOF INCENTIVES CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other - Discussion STAFF REPORT BY: Robert J. Grumbach, AICP BACKGROUND/SUMMARY: As part of its 2008 Work Program, the planning commission reviewed this item after a previous recommendation was sent back by the council in September 2007. This was initiated by a previous city council and the planning commission requests direction as to whether this is still an important work program item to spend time on. If the answer is yes, before proceeding, the planning commission is requesting policy direction if any of the following concepts are acceptable in developing a proposed code amendment: 1. Mandate a minimum 3:12 pitch roof for new single-family construction; 2. Provide structural coverage bonuses for pitched roofs while maintaining existing height standards; and/ or 3. Provide a height bonus as a pitch roof incentive. Attachments: Planning Commission Memorandum BUDGET/FISCAL IMPACT: None STAFF RECOMMENDATION: None CITY MANAGER REVIEW: D d PROPOSED COUNCIL MOTION: A motion is not required. (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ORDINANCE, # RESOLUTION # ITEM OB-3 �.� of ME°�yq CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-via.gov MEMORANDUM TO: CITY COUNCIL FROM: PLANNING COMMISSION DATE: OCTOBER 28, 2008 RE: REQUEST FOR DIRECTION ON PITCHED ROOF INCENTIVES Summary: The planning commission requests updated policy direction from the city council on this topic. Procedural History: The council placed this item on the planning commission's work program in March 2007. The planning commission developed a recommendation that was forwarded to the council and discussed at the September 10, 2007 meeting. At the meeting, council members had concerns about the proposal as it was currently developed and elected not to send this to a hearing. The council agreed to have the planning commission continue looking at this and bring it back after the measurement of height on sloping lots and lot coverage on intermediate lots were vetted with the council. Direction on Concepts: The original proposal prescribed step backs in height to encourage pitch roof construction in the R-16 zone with the intent that these changes would primarily benefit the neighbors. The council expressed concerns with this approach that were related to legislating architectural designs, the proposal was hard to understand, and that the one percent structural coverage bonus contributes to bigger homes. Since the September 10, 2007, meeting there has been turnover in the members of the city council, planning commission and staff. The planning commission would like direction from the council on the following concepts before it continues with this proposal: Mandate a minimum 3:12 pitch roof for new single-family construction; Provide a structural coverage bonus for pitched roofs while maintaining existing height standards; and/or Providing a pitch roof incentive by allowing additional height. COUNCIL MEETING DATE: JANUARY 12, 2009 ITEM: OB-4 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJEcT/TITLE: PLANNING COMMISSION WORK PROGRAM ITEM ON MEASURING BUILDING HEIGHT ON SLOPING LOTS CATEGORY: ❑ Consent ❑ Ordinance ❑ City Council Business ❑ Resolution STAFF REPORT BY: Robert J. Grumbach. AICP BACKGROUND/SUMMARY: ❑ Public Hearing ® Other - Discussion As part of the 2008 Work Program, the planning commission continued its efforts to develop the outlines of a possible code amendment regarding the measurement of height on sloping lots. A proposal called the "May Concept" was formulated for the R-16 zone, which is a variation of the Low and high height standard used in the R-20 and R-30 zones. The "May Concept" would not alter the current methodology of original grade. The planning commission is requesting policy direction as to whether they should proceed with developing a proposed code amendment using the "May Concept." Attachments: Planning Commission Memorandum BUDGET/FISCAL IMPACT: None STAFF RECOMMENDATION: If the council wishes to move forward on the "May Concept," staff recommends incorporating this into the comprehensive zoning code updates CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: A motion is not required (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ORDINANCE # RESOLUTION # ITEM OB-4 �.�°fM�O%� CITY OF MEDINA Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) vwwv.medina-v /a.gov MEMORANDUM TO: CITY COUNCIL FROM: PLANNING COMMISSION DATE: OCTOBER 28, 2008 RE: REQUEST FOR DIRECTION ON BUILDING HEIGHT MEASUREMENT ON SLOPING LOTS Summary: The planning commission has developed the outlines of possible code revisions and wishes for policy direction from the city council on how best they should proceed. The premise of the outline is to measure height on lots with slopes in the R-16 zone using a variation of how height is currently measured in the R-20/ 30 zoning districts. Procedural History: This item was added to the planning commission work program on March 12, 2007, and discussion over many meetings in 2007 took place. However, as a result of staff and planning commission member turnover completion of this project has been delayed. The item carried over to the 2008 work program and the planning commission is working to complete the project. Problem Statement: The measurement of height from the lowest elevation point of a structure in the R-16 zone has caused buildings to look out of character from other homes when viewed from the street. Measuring from the lowest elevation point allows owners of property to have a 25-foot fagade on the downhill side of the structure only. The uphill building fagade has reduced exposure that is dependent on the difference in elevation between the building's low and high point above original grade. Property owners with moderate to steep slopes are forced to excavate large holes and construct retaining walls in order to fit a home into the building envelope provided by the municipal code. ITEM OB-4 The following is a diagram that demonstrates the problem: 25 ft i Low Point - Original Grade Proposed Solution: Visual MEMW p S1 reet High Point - Original Grade In reviewing the problem statement, the planning commission explored ways to balance often conflicting community goals of the neighborhood character versus views of upland properties. The "May Concept" was developed as a possible approach to creating this balance. The following is a diagram of the "May Concept" and a summary of the proposed code changes: Overall ' Height Limit 36 ft I Maximum 25 ft Building Height per Current Code ", Low Point - Original Grade Proposed Code: "MAY CONCEPT" Proposed Addition to Building Height Envelop Street • Offered as an alternative height measurement methodology in the R-16 zone only • Not available to the Neighborhood Character Preservation District — Medina Heights • Available only to properties down -slope of a public street • 25-foot tall "Parallelogram — shaped" buildable envelope is created. • No minimum slope gradient • 36-foot overall height limit from the low point of original grade is established • Narrow lots that are twice as deep as wide would loose 5 percent lot coverage • Note: No building wall (including roof) would exceed 25 feet in height above the original grade at any point. 2 ITEM OB-4 The following is a picture of a building envelope for a project that was proposed that shows existing height regulations in the R-20 zoning district. Note the similarity to the "May Concept". Grade — High Point Grade — Low Point The following home on N.E. 141h Street is an example of the conditions that the problem statement intended to identify. 3 COUNCIL MEETING DATE: JANUARY 12, 2009 ITEM OB-5 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECT/TITLE: RESOLUTION AUTHORIZING EMERGENCY PAY CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other - Discussion STAFF REPORT BY: Donna Hanson BACKGROUND/SUMMARY: Due to the snow storm in December the Chief of Police recommended that two officers be on duty in the City. In order to accomplish this, there were two options. The first was to have the regular officers work twenty-four hour shifts which the Chief of Police and City Manager did not feel was in the best interests of the safety of the officers. The other option was to have the Chief of Police serve as the second officer on duty and to work hours beyond what is normally expected of the Chief of Police. Based on this information the City Manager gave approval for the Chief of Police to work additional hours, as the result of the snow storm, for additional pay from December 18 through December 25, 2008, subject to approval by the City Council: 12-18-08 from 0300 to 0800 12-18-08 from 1700 to 0000 12-19-08 from 0000 to 0300 12-20-08 from 0900 to 2330 12-21-08 from 0500 to 1800 12-21-08 from 2030 to 0330 12-22-08 from 1700 to 2300 12-24-08 from 0400 to 0900 12-25-08 from 0600 to 1000 Total Attachments: Resolution 5hrs 7hrs 3hrs 14.5hrs 13 hrs 7hrs 6hrs 5hrs 4hrs 64.5hrs x $52.14 per hour = $3,389.03 BUDGET/FISCAL IMPACT: $3,389.03 CHARGED TO SALARY SAVINGS IN 2008 STAFF RECOMMENDATION: Approval CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE RESOLUTION AUTHORIZING EMERGENCY PAY FOR THE POLICE CHIEF" (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERRED/NO ACTION Enactment reading ORDINANCE # RESOLUTION # ITEM OB-5 CITY OF MEDINA RESOLUTION NO. AUTHORIZING ADDITIONAL PAY FOR THE CHIEF OF POLICE TO WORK AS A PATROL OFFICER DURING THE DECEMBER 2008 EMERGENCY SNOW EVENT WHEREAS, the City of Medina and the Puget Sound region experienced extraordinary snowfall beginning December 18, 2008 through and including December 25, 2008, and WHEREAS, due to the extraordinary weather conditions the Chief of Police recommended to the City Manager that the City have two officers on duty during the emergency in order to protect the public health, safety and welfare; and WHEREAS, in order to accomplish this, there were two options. The first was to have the officers work twenty-four hour shifts which the Chief of Police and City Manager did not feel was in the best interests of the safety of the officers. The other option was to have the Chief of Police serve as the second officer on duty and to work beyond what is normally expected of the Chief of Police; and WHEREAS, as a department director, the Chief of Police is not entitled to overtime pay and is expected to work sufficient hours to accomplish the duties of his position; and WHEREAS, the City Manager gave approval for the Chief of Police to work additional hours for additional pay, subject to approval by the City Council, and WHEREAS, the City Council finds that the extraordinary weather conditions occurring in the City of Medina and in the Puget Sound region from December 18 through and including December 25, 2008 constitute a rare and extenuating circumstance requiring significant extended hours duties of the Chief of Police, now, therefore, BE IT RESOLVED, that: The City Council authorizes the City Manager to approve additional compensation for the Chief of Police for his work protecting the citizens of Medina beyond his normal duties from December 18 through and including December 25, 2008. PASSED BY THE CITY COUNCIL THIS 121h DAY OF JANUARY, 2009, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE 121h DAY OF JANUARY, 2009. Approved as to form: Wayne D. Tanaka, City Attorney Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk COUNCIL MEETING DATE: JANUARY 12, 2009 ITEM: OB-6 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECT/TITLE: SR 520 Eastside Community Design Collaboration CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other - Discussion STAFF REPORT BY: BACKGROUND/SUMMARY: The SR 520 Eastside Community Design Collaboration (ECDC) was instituted by WSDOT and their consultants to solicit input into the SR 520 design process. At the kick off orientation meeting held on September 11, 2008, it was stated that the purpose of the workshops was to obtain community - advised design development as a way of ensuring that the design aligns as closely as possible with community preferences. Through a series of workshops, where concepts were presented for comment and input from the community representatives, presentations were made of various design elements for the corridor. Presentations included aesthetic design elements for gateways, bridges, sound walls, lids, retaining walls, bicycle -pedestrian facilities, and transit stations. Preferred wall design palette included green over gray, modularity, flexibility in wall heights (proportion and scale of vertical elements), varied intensity and emphasis on abstract mix of materials, architectural, linear, and not imposing. Lid design palette of vegetation rather than paving, informal with a pleasing mix of hard and soft lines, safety and easy maintenance, multipurpose/flexible spaces, importance of a sense of discovery, appropriate quality and mix of materials and scale, sensitive lighting, and covered gathering areas. Transit station features should create a secure sense of presence separated from the freeway traffic, covered, accessible, lighted with easy access and good visibility both within and from the freeway lid. WSDOT and their consultant staff welcomed the community representative comments and preferences and were responsive to them in the subsequent workshop presentations held in October and December of 2008. Presentation of the final community collaboration concepts is anticipated to be in February or March of 2009. Attachments: None BUDGET/FISCAL IMPACT: None STAFF RECOMMENDATION: Read and File CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: (BELOW TO BE COMPLETED BY CITY CLERKS OFFICE) COUNCIL ACTION: ❑ APPROVED COUNCIL BILL # ❑ DENIED 1ST reading ❑ TABLED/DEFERREDINO ACTION Enactment reading ORDINANCE # RESOLUTION # Eastside Lid Design — Background What key factors were considered for lid designs? • Lids should reconnect communities in a logical fashion. • Lids should be topographically appropriate —they should correspond to the natural contours of their surroundings. • Lid designs should honor prior agreements made between Eastside elected officials and the state. How have Eastside communities participated in the lid design process? 2006 Design Advisory Group The Design Advisory Group was a committee of volunteers from communities along the SR 520 corridor who participated in a series of workshops between January and June 2006. The resulting Corridor Aesthetics Handbook, was intended to inform subsequent design phases. Community preferences led to the beginnings of design palettes of color, line, form and texture. Aesthetic design principles for the Eastside lids included the following: • Use lids to reconnect communities; create places to walk with a variety of simple things to do. • Establish a family of styles for lid landscaping and features. • Include a place or feature on each lid that is a focal point for the community. • Design the focal point with community participation. • Provide a more pleasant environment for commuters at transit stops. • Design paving, benches, furnishings and light fixtures to reflect community character. 2007 Eastside Jurisdictional Collaboration During summer 2007, we worked with Eastside mayors (Medina, Hunts Point, Clyde Hill, Yarrow Point, Kirkland and Bellevue) and their technical staffs to define the Eastside highway section from the edge of Lake Washington to Bellevue Way. Through this process we received jurisdictional consensus on the following: • Roadway and interchange configurations. • Transit stop locations. • Conceptual design of lids, including dimensions and key features. • Bicycle/pedestrian facilities and alignment. 2008 to 2009 Eastside Community Design Collaboration In late 2008, The Eastside Community Design Collaboration was convened to help identify preferences for the aesthetic character of key Eastside corridor design elements, including transit stops, lids, pathways and roadway features, including wall motifs. This input is helping guide the SR 520 Program team in their development of architectural and landscape designs for the Eastside corridor. Participants include Eastside mayors, jurisdictional staff and corridor neighbors. During this ongoing process, participants have met three times to provide feedback and direction on a series of design concepts. Before the process is completed in spring 2009, we may conduct another design check -in meeting and coordinate technical design considerations with jurisdictional staff. More information available online at www. wsdot. wa.,ov/projects/SR520Bridge Page I of 1 118109 gQtO anid�#OY Projec# 1 52� and wall design palette h,yi<`3 K. "*WOW u k gr ;-lon over gray. 1Y10(Iuarity. flexilbiiity in wall heights, proportion and scale of verticae elements. depending on vehicle use or pedestrian/cyclist use. varied intensity of wall design and emphasis on abstract, graceful. mix of materials, possibly muted colors. ;r -hit: C..ura', linear, not imposing. vegetation rather than paving. informality with a pleasing -nix of hard and sof.:ines. s .,,fety and easy maintenance. multipurpose/flexible spac`s. irnoorance of a sense of discovery, of finding the unexpected. ,opmoriate duality and mix of n,ateriais and scale. sensitive lighting. covered gathering or waiting areas. W Ev' R point road U flu;., •! , �Iq i ��4 � ��! �, ��i � � I r�� I �ii�i ❑ �!�� , �„� C qq7 4 _4 I � r�) Fier,>Pective born nc„ rh of lid ( J1 ;��F�`�Li��oy��M gtATFRpytf (920 �eer�point roa easfi oun �� II YVI therne I ('111opy ... .. ..... J lj rhy-ul m I �=�*� avenue ne lid ........... ? 'k 'An 3 11 41 pof,.peclive h on) oulh of lid V-50, Al. 57, porspeclive hole) 'Ioutl-1 (I lid ('o11 Ii Ir e� 51 Pam Cu rD L/") u � w w r� 44 >'J 7 x T a ° ECD w w � a w Ij iv cn t 1 � 4? ca 7 { IV m at i � 4d � w m :J w cn �.4 _I tZ w N U1 N c> G 00 t N N N O: 5� ro o o' O 7 � )rf )r N N N O _i ro O -4 W 0 1;. U "w N ro O a cn O i' L: r o � r I O D �- n -cJ O — O 0 III c eg °I qJ e- v -. I{ t ...• 1 v � ru I _ I jp n O u G � S l Q �+ r V 7 � I CITY OF MEDINA Office of the City Manager January 12, 2009 To: Mayor and City Council From: Donna Hanson, City Manager Subject: Council Report We have revised the Council meeting agenda to provide staff reports on items of most interest to the Council and public during the "Reports and Announcements" section earlier in the meeting. Staff will continue to provide written reports in the packet each month, but will not restate what is already in the written report for routine items. 2. Joe Willis and Jeff Chen will make a presentation at the meeting to follow- up on the events of the snow storm. 3. 1 was asked to provide Council with information related to the Allied Waste Management Contract. My research so far shows that Mark Weinberg started to address the issue in January 2008 and then left. Mike Caldwell told me that he met with a representative from Allied and said that the City might be better off without a franchise agreement if our rates are lower than surrounding cities. My experience during the snow storm was that Allied offered Medina the same services that were offered in other cities and our service during that time was not better or worse than any other area. What did notice was that we could improve communication with our residents during that period and I would like to meet with Allied in the future to discuss communication and the agreement. 4. Another item I was asked to report back to the Council was in regard to the City Hall remodel. After two cancelled meetings during the snow storm, Joe, Robert, and I met with Marc Pevoto of Johnston Architects this week. We provided copies of the adopted drawings and asked Marc to come back to us with fee and schedule estimates. He said he would have those back to us very soon and then we will have an opportunity to evaluate his proposal. MEDINA POLICE DEPARTMENT MONTHLY SUMMARY DECEMBER, 2008 Police Chief Jeffrey Chen 1F1,:LONY CRIMFIS Theft 2008-0003842 12/04/08 E-lert #08-24 3400 block of Evergreen Point Rd The incident was first reported to the Medina Police on Friday December 5th when the victim discovered her wedding ring, a gold watch and other miscellaneous jewelry missing. On Thursday December 1 lth, the investigation quickly focused on the 64 year old woman after police discovered she had recently sold items to several area pawn shops. Armed with that information, Medina Detectives petitioned and obtained a search warrant of the suspect's Seattle apartment. The suspect could not be located at that time but Medina Police found a cornucopia of stolen items to include; rugs, furniture, purses, clothing and jewelry belonging to the victim and presumably others. Total loss: $100,000 UPDATE: On Saturday December 13th at 8:00pm, Medina Police arrested a 64 year old woman in her Seattle apartment for Investigation of Theft and Possession of Stolen Property, both felonies. The suspect worked for a Medina family in the North Evergreen Point Road area for over 6 years caring for their 3 dogs. The suspect is characterized as a friendly woman who is well known to many area pet owners. The arrest concluded two days of tenacious and committed detective work by Medina Police, culminating in the apprehension of the suspect. At the time of the arrest, the suspect was in possession of credit cards bearing the name of various individuals. The arresting officers found compelling evidence the suspect had intentions of fleeing the area on Sunday December 14th. The suspect was booked into the King County Jail and categorized as a flight risk. Theft 2008-0003925 12/15/08 3200 block of 78 h Pl NE Another Medina resident who previously employed the dog walker from Case #2008- 3842 and believes they also had items including jewelry stolen. Medina Police took a report and added this victim to the larger case. Total loss: $24,150 Theft 2008-0003926 12/15/08 7800 block of NE 10`h Victim notified Medina Police they employed the same suspect from Case #2008-3842, and reported they were missing several items dating from July, 2003 through December 2006. They had never suspected the dog walker as the possible thief but now believe they are her victims too. Total loss: $700. Medina Police Department Monthly Summary December 2008 Page 1 of 4 Fraud (ID Theft) 2008-0003934 12/16/08 1600 block of Rambling Lane Victim was contacted by his bank that person(s) unknown had written bank produced checks against his account since August, 2008 from Seattle. In December, 2008 the bank received a request to move the account to Georgia. No monetary loss to the victim. Victim contacted the credit reporting bureaus for a fraud alert. Vehicle Prowl (Theft) 2008-0003939 2400 block of 78 h Ave NE 12/17/08 Victim reported his vehicle was entered by person(s) unknown between 11:00 pm on 12/16/08 and 5:00 am on 12/17/08 and removed three (3) sets of skis. The vehicle was left unlocked, parked in the driveway. Total loss: $3,000 Vehicle Prowl (Theft) 2008-0003943 2400 block of 78"' Ave NE 12/17/08 Victim reported her vehicle was entered by person(s) unknown the evening of 12/16/08. The vehicle was left unlocked, parked in the driveway. Items missing were a purse containing credit cards and a driver's license, a GPS unit, and several small wrapped Christmas gifts. Total loss: $280. Theft 2008-0003956 12/18/08 7700 block of NE 81h St Victim reported two Japanese lanterns were stolen from his yard sometime between 12/08/08 and 12/18/08. Total loss: $1,200. Vehicle Prowl (Theft) 2008-0003942 12/17/08 2400 block of 78`h Ave NE Victim reported person(s) unknown entered his unlocked vehicle, parked in the driveway and took an I -Pod and a camera. Total loss: $500 Burglary 2008-0004015 1400 block of Evergreen Point Rd E-lcrt #08-025 12/29/08 Within the last several days, two large Medina residences in the final stages of construction and being prepared for open house were broken into by unknown individuals. Witnesses report that in at least one and possibly both instances, the crimes took place during the morning hours of the work week with the thieves blending in portraying themselves as legitimate sub -contractors to casual observers. The first home, in the 1400 block of Evergreen Point Road, had heavy appliances and furniture stolen valued at approximately $50,000. The multiple thieves, who spent a prolonged period of time inside the residence, required use of at least one if not two large trucks in order to make off with their ill-gotten gains. The home was otherwise spared serious damage by the systematic thieves who carefully removed the items from finished cabinetry. Total loss: $50,000 Medina Police Department Monthly Summary December 2008 Page 2 of 4 Burglary 2008-0004035 12/30/08 7800 block of NE 121h Street E-lert #08-025 In the second burglary, a home in the 7800 block of NE 12`h Street, multiple thieves were very deliberate in their approach, similar to the aforementioned burglary. Witnesses reported seeing two vehicles resembling ones routinely driven by construction builders; a plain white panel van and a dark colored extended cab pickup truck parked at this location. Several men were observed moving about the premises. In this case, heavy appliances and staging furniture estimated to be valued around $50,000 were carefully cut from cabinetry and then moved to the garage bay area of the home. In this case, presumably the thieves had intended on returning at a later time with larger trucks to make off with items or were scared off before completing their mission. Approximately $10,000 worth of physical damage to the house was recorded as a result of the botched attempt. A real estate agent checking on the home found the disorder and immediately notified police. The Medina Police Department is closely examining the possibility these two burglaries were committed by the same group of individuals. Forensic examinations were performed at both locations and evidence was recovered that will be submitted for fingerprint analysis. We are also exchanging information with other area police departments and sources in hopes that may help lead to the identification and apprehension of these criminals. MISDE.MLANOR CHIMES Vehicle Prowl (Theft) 2008-000 11/30/08 500 block of Upland Road E-lert #08-023 The Medina Police Department recently received information that a vehicle prowl occurred in mid November in the 500 block of Upland Road. The suspect(s) entered the vehicle, which was parked along the roadway, and rifled through the glove box. Small electronics equipment and paperwork were taken. There are no signs of forced entry into the vehicle. Estimated value of the loss is approximately $50.00. Disturbance/Alleged Assault 2008-0003878 12/09/08 8000 block of NE 8`h (Medina Elementary) Medina officer responded to a report of an alleged assault, but a thorough investigation was conducted in conjunction with school officials which revealed no crime was committed. Theft 2008-0003928 12/15/08 8200 block of NE 12`h (Overlake Golf Course) An employee of the Golf Course discovered 5 hole flag markers stolen. A cell phone, presumably belonging to one of the alleged suspects was found on the golf course. Amount of loss: $1250. Medina Police are following up with the owner of the cell phone to learn why he was on the course at that time. Medina Police Department Monthly Summary December 2008 Page 3 of 4 Theft 2008-0003949 2400 block of 781h Ave NE 12/17/08 Victim reported a FedEx package left on the front doorstep had been opened and a sweater was missing. The victim had reported a Vehicle Prowl (Reference #2008- 0003943) earlier the same day. Total loss: $120 Vehicle Prowl (Theft) 2008-0004018 12/27/08 8400 block of NE 7th St Victim reported at 11:00 pm on 12/27/08 he went out to his truck to place his new insurance card in his vehicle glove box. He noticed the truck glove box was opened and the old registration card was missing. The truck was unlocked and parked in his driveway. VIISCI:I J AIN F.M "S Death 2008-0003931 7800 block of NE 12`h Street 12/15/08 Medina officer responded to a call from a family member of an elderly woman who passed away of natural causes. Medina officer processed the death scene and stayed with the family until a representative of a funeral home arrived. ( TH 1,11 E-lert #08-023 WASHINGTON STATE PATROL PURSUIT ENDS IN MEDINA, S JSPECT FLEES On Monday December ls` at approximately 2:20 AM, Medina Police were dispatched to Medina Park on 84`h Avenue NE to assist the Washington State Patrol with a vehicle pursuit that had ended at that location. State Troopers pursued the recklessly driven vehicle into Medina where the suspect abandoned the vehicle and fled the scene on foot. A K-9 Unit responded in an attempt to locate the suspect, however, the man remains at large. UPDATE ON RECRUITMENT AND HIRING EFFORTS: The Medina Police Department continues to work towards recruiting and hiring quality candidates as police officer for our agency. During the month of November 2008, 4 candidates out of 15 reached the Chief's interview, (phase 4 of 8 in the testing process) but only 3 candidates were given conditional offers based upon their suitability. All of these 3 were later disqualified from consideration for various reasons brought out in the background phase. During the month of December, oral boards were once again convened and 1 conditional offered employment to 3 candidates from 13 who tested. They are now in the background, polygraph, psychological and medical phases of testing. I will provide council with a monthly status update as to progress in this area. Medina Police Department Monthly Summary December 2008 Page 4 of 4 HUNTS POINT MONTHLY SUMMARY DECEMBER, 2008 FLLONY CRIMLS Theft 2008-0003842 12/04/08 E-lert #08-24 3400 block of Evergreen Point Rd The incident was first reported to the Medina Police on Friday December 5th when the victim discovered her wedding ring, a gold watch and other miscellaneous jewelry missing. On Thursday December 1 lth, the investigation quickly focused on the 64 year old woman after police discovered she had recently sold items to several area pawn shops. Armed with that information, Medina Detectives petitioned and obtained a search warrant of the suspect's Seattle apartment. The suspect could not be located at that time but Medina Police found a cornucopia of stolen items to include; rugs, furniture, purses, clothing and jewelry belonging to the victim and presumably others. Total loss: $100,000 UPDATE: On Saturday December 13th at 8:00pm, Medina Police arrested a 64 year old woman in her Seattle apartment for Investigation of Theft and Possession of Stolen Property, both felonies. The suspect worked for a Medina family in the North Evergreen Point Road area for over 6 years caring for their 3 dogs. The suspect is characterized as a friendly woman who is well known to many area pet owners. The arrest concluded two days of tenacious and committed detective work by Medina Police, culminating in the apprehension of the suspect. At the time of the arrest, the suspect was in possession of credit cards bearing the name of various individuals. The arresting officers found compelling evidence the suspect had intentions of fleeing the area on Sunday December 14th. The suspect was booked into the King County Jail and categorized as a flight risk. Theft 2008-0003927 12/15/08 4000 block of Hunts Point Rd Victim notified Medina Police they employed the same suspect reference in E-lert #08- 024 from June, 2006 through September, 2008, and several items were missing. Total loss: $6,600 Theft 2008-0003948 12/17/08 4200 block of Hunts Point Rd Victim notified Medina Police they employed the same suspect reference in E-lert #08- 024 in December, 2006 and recalled a bottle of wine was missing during that time. Total loss: $250 Hunts Point Monthly Summary December 2008 Page 1 of 2 MISDEMEANOR CRIMFS No significant misdemeanor incidents occurred during the month of December. MISCI�:I.I..1M�;Ot "S E-lcrt #08-023 WASHINGTON STATE PATROL PURSUIT ENDS IN MEDINA, SUSPECT FLEES On Monday December 1" at approximately 2:20 AM, Medina officers responded to Medina Park on 841h Avenue NE to assist the Washington State Patrol with a vehicle pursuit that had ended at that location. State Troopers pursued the recklessly driven vehicle into Medina where the suspect abandoned the vehicle and fled the scene on foot. A K-9 Unit responded in an attempt to locate the suspect, however the man remains at large. On Thursday December 4, 2008 Medina Police responded to a call of a prowler in the 3800 block of Hunts Point Road. A veteran landscaping service had came upon an unknown male subject who was looking into the window of a residence with a flashlight. Upon being challenged, the unknown male fled northbound through several neighbor's yards. Medina Police summoned a police K-9 unit from Redmond but were unable to locate the fleeing subject. No crime or intrusion into the home was otherwise detected. Hunts Point Monthly Summary December 2008 Page 2 of 2 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police 1p Monthly Activity Report City of Medina 2008 Felony Crimes December YTD YTD Year End 2008 2008 2007 2007 Assault, Aggravated 0 0 0 0 Robbery 0 0 1 1 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 2 12 8 8 Drug Violations 0 6 7 7 Fraud (ID Theft) 1 17 11 11 Vehicle Prowl 3 11 13 13 Theft (over $250) 4 6 13 13 Malicious Mischief 0 0 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 11 4 4 Poss Stolen Property 0 0 5 5 Other 0 0 1 1 TOTAL 10 63 63 63 Misdeameanor December YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 1 3 1 1 Malicious Mischief 0 5 7 7 Vehicle Prowl 2 14 25 25 Theft (Under $250) 2 8 12 12 Assault, Domestic Violence 0 4 3 3 Minor in Possession 0 5 21 21 Drug Violations 0 16 24 24 Poss Stolen Property 0 0 3 3 Total 5 55 96 96 Page 1 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police IV YEARLY ACTIVITY REPORT City of Medina 2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt; 0 4 1 0 1 1 2 0 1 0 0 2 12 Drug Violations 3 1 0 0 2 0 0 0 0 0 0 0 6 Fraud (ID Theft) 0 6 0 1 0 2 0 1 2 3 1 1 17 Vehicle Prowl 0 2 0 0 1 1 2 0 1 0 1 3 11 Theft (over $250) 0 0 0 0 0 1 0 0 0 0 1 4 6 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 2 0 2 1 0 0 0 1 2 1 2 0 11 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL 5 13 3 2 4 5 4 2 6 4 5 10 63 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 1 0 0 1 0 0 0 0 0 1 3 Malicious Mischief 0 0 1 1 0 2 0 0 0 0 1 0 5 Vehicle Prowl 1 3 0 2 3 0 0 3 0 0 0 2 14 Theft (Under $250) 0 2 0 1 1 0 0 1 0 0 1 2 8 Assault,Domestic Vio 0 0 0 0 2 1 0 0 0 1 0 0 4 Minor in Possession 1 0 0 1 0 1 1 1 0 0 0 0 5 Drug Violations 0 1 2 3 2 1 2 2 0 0 3 0 16 Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 0 0 0 Total. 2 6 4 8 8 6 3 7 0 1 5 5 55 Page 2 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2008 Traffic December YTD YTD Year End ACCIDENTS 2008 2008 2007 2007 Injury 0 0 2 2 Non -Injury 0 13 1 t 11 TOTAL 0 13 13 13 Traffic December YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 2 77 68 68 *Other 8 169 179 179 Total 10 246 247 247 Traffic December YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 4 59 87 87 Parking 4 87 92 92 **Other 10 354 398 398 Total 18 500 577 577 December YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 61 1065 1225 1225 December YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 33 391 427 427 False Alarms 18 278 313 313 Assists 49 554 629 629 Suspicious Circumstances 17 183 172 172 Property-Found/Lost 4 16 25 25 Animal Complaints 3 41 43 43 Missing Person 0 2 1 1 Warrant Arrests 8 89 114 114 ***Other 1 12 22 22 Total 133 1566 1746 1746 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2008 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 0 0 0 0 0 Non -Injury 2 4 1 0 0 2 2 0 2 0 0 0 13 TOTAL 2 4 1 0 0 2 2 0 2 0 0 0 13 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 12 10 8 6 7 3 9 2 1 6 11 2 77 Other 23 15 23 16 22 15 15 6 10 6 10 8 169 Total 35 25 31 22 29 18 24 8 11 12 21 10 246 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 12 5 1 12 5 4 1 2 5 3 5 4 59 Parking 7 12 1 10 12 5 7 7 6 12 4 4 87 Other 57 44 30 45 43 26 25 9 12 27 26 10 354 Total 76 61 32 67 60 35 33 18 23 42 35 18 500 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 114 117 97 122 99 83 89 52 70 73 88 61 1065 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 30 52 42 33 23 13 33 49 23 27 33 33 391 False Alarms 16 11 24 16 26 32 32 23 24 34 22 18 278 Assists 46 41 37 33 47 57 54 55 53 43 39 49 554 Suspicious Circumstance 7 20 21 14 12 8 15 13 18 16 22 17 183 Property-Found/Lost 2 0 0 0 0 3 2 2 0 2 1 4 16 Animal Complaints 3 3 3 5 1 7 4 3 4 4 1 3 41 Missing Person 1 0 0 1 0 0 0 0 0 0 0 0 2 Warrant Arrests 8 11 9 7 7 6 11 2 7 5 8 8 89 Other 0 2 0 2 2 1 1 1 0 1 1 1 12 Total 113 140 136 111 118 127 152 148 129 132 127 133 1566 Page 4 Town of Hunts Point MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report Town of Hunts Point 2008 Felony Crimes December YTD YTD Year End 2008 2008 2007 2007 Burglary 0 0 0 0 Forgery (Identity Theft) 0 1 1 1 Vehicle Prowl 0 0 0 0 Theft (over $250) 2 4 1 1 Possession Stolen Prop 0 0 2 2 Drug Violation 0 0 1 1 Auto/Boat Theft 0 0 2 2 TOTAL 2 5 7 7 Misdeameanor December YTD YTD Year End Crimes 2008 2008 2007 2007 Assault, Simple 0 0 1 1 Malicious Mischief 0 0 1 1 Vehicle Prowl 0 0 1 1 Theft (Under $250) 0 0 0 0 Possession Stolen Prop 0 1 1 1 Domestic Violence 0 2 1 1 Minor in Possession 0 0 1 1 Drug Violations 0 2 15 15 Total 0 5 21 21 Page 5 MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Yearly Activity Report Hunts Point Town of Hunts Point wC2008 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 0 0 0 0 0 0 Forgery (Identity) 0 0 1 0 0 0 0 0 0 0 0 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 1 0 0 0 1 0 0 0 2 4 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0 0 0 0 Drug Violation 0 0 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL 0 0 1 1 0 0 0 1 0 0 0 2 5 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 0 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 1 0 0 0 0 0 0 0 0 1 Domestic Violence 0 0 0 0 0 0 1 0 0 1 0 0 2 Minor in Possession 0 0 0 0 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 0 0 2 0 0 0 0 0 0 0 2 Total 0 0 0 1 2 0 1 0 0 1 0 0 5 Page 6 MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police TCWA 0� Monthly Activity Report Hunts P01 Hunts Point 2008 Traffic December YTD YTD Year End CITATIONS 2008 2008 2007 2007 Driving Under Influence 0 15 16 16 Accidents 0 2 2 2 *Other 2 64 58 58 Total 2 81 76 76 Traffic December YTD YTD Year End INFRACTIONS 2008 2008 2007 2007 Speeding 0 0 3 3 Parking 0 3 12 12 **Other 10 253 310 310 Total 10 256 325 325 December YTD YTD Year End WARNINGS 2008 2008 2007 2007 Total 7 191 240 240 December YTD YTD Year End CALLS FOR SERVICE 2008 2008 2007 2007 House Watch 3 37 31 31 False Alarms 5 81 77 77 Assists 2 52 63 63 Suspicious Circumstances 2 28 39 39 Property-Lost/Found 0 2 2 2 Animal Complaints 1 6 6 6 Warrant Arrests 0 12 16 16 ***Other 0 2 4 4 Total 13 220 238 238 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment;Civil Dispute;Trespass Page 7 Town of Hunts Point� Traffic Citations Driving Under Influence Accidents Other Total Traffic Infractions Speeding Parking Other Total Warnings Total Calls for Service House Watch False Alarms Assists Suspicious Circumstances Property-Lost/Found Animal Complaints Warrant Arrests Other Total MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT HUNTS POINT 2008 Jan Feb Mar Apr May Jun 1 0 4 0 3 1 0 0 0 1 0 0 4 4 5 6 8 6 5 4 9 7 11 7 Jan Feb Mar Apr May Jun 0 0 0 0 0 0 1 0 0 1 0 1 14 10 12 52 37 19 15 10 12 53 37 20 Jul Aug Sep Oct Nov Dec Total 3 1 t 1 0 0 15 0 0 0 1 0 0 2 10 5 6 5 3 2 64 13 6 7 7 3 2 81 Jul Aug Sep Oct Nov Dec Total 0 0 0 0 0 0 0 0 0 0 0 0 0 3 16 9 24 29 21 10 253 16 9 24 29 21 10 256 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 5 20 6 28 32 7 19 7 9 15 36 7 191 Jan Feb Mar Apr May Jun 1 2 5 3 2 1 8 4 3 8 7 10 2 5 4 2 4 5 3 1 5 3 0 2 0 0 0 0 2 0 1 0 0 1 1 1 0 1 0 7 0 2 1 0 1 0 0 0 16 13 18 24 16 21 *15HOV Jul Aug Sep Oct Nov Dec Total 6 8 3 0 3 3 37 9 11 4 8 4 5 81 9 6 3 6 4 2 52 2 2 2 4 2 2 28 0 0 0 0 0 0 2 0 0 1 0 0 1 6 0 0 0 0 2 0 12 0 0 0 0 0 0 2 26 27 13 18 15 13 220 *9HOV Page 8 �y of d7� o` ti9 CITY OF MEDINA POLICE DEPARTMENT Office of the Police Chief 501 Evergreen Point Road, Medina, WA 98039 425.233.6420 www.medina- wa.gov January 2, 2009 TO Mayors of Medina and Hunts Point Medina City Council and Town of Hunts Point Council VIA: Donna Hanson, City Manager FROM: Jeffrey Chen, Police Chief RE: December 2008, Nine -Day Snow Storm Response MEDINA POLICE DEPARTMENT AFTER ACTION REPORT DECEMBER 18-27, 2008 SNOW STORM AND FREEZING TEMPERATURES INTRODUCTION: The following is the Medina Police Department's after action report with the lessons learned from the recent December 18-27, 2006 snow storm and is presented as information via the Medina City Manager to both Medina and Hunts Point Councils. SITUATION: On December 18, 2008 at approximately 4:OOam, a predicted snow storm hit the Puget Sound region dumping 4-8 inches of snow. Temperatures remained well below freezing in the 20 degree range which kept the snow from melting off. Our Police Department's public safety mission was to provide critical E-911 response or other service calls. Almost immediately, citizen volunteer HAM radio operators began to utilize the city's VHF radio system as a main method of communicating with each other. Additionally, Police and public works were already using the same frequency as a 3rd communications option behind our police 800 MHz radio and Nextel cell phones. On December 20-21, 2008 a second and more intense weather front moved into the area at approximately 3:OOPM. At approximately 6PM, Public Works employees were called in by the police chief to plow and sand streets. Snow fall was heavy and continued into the early morning hours leaving accumulations of an additional 5-9 inches on top of the previous snowfall on December 18, 2008. On December 22, 23, 24 and 25, 2008 snow fall was intermittent but significant. Snow continued to fall throughout the day and night over this 4 day period with many areas reporting over twelve inches of snow accumulations. A large active power pole in the 1800 block of Evergreen Point Road began to significantly shift, leaning over the roadway thus creating a safety hazard. Puget Sound Energy was called and responded to address the problem. Some of the worst and most hazardous driving conditions occurred after a slight melt off then hard freeze on the nights of the 241" and 251" The Police Department responded and handled many incidents over the 9-day weather event to include: • Assisted 21 stranded or stuck motorists in the snow. • Handled 3 motor vehicle collisions • Conducted emergency traffic control at intersections where street signals or signage was damaged or failed. • 32 other miscellaneous service calls to assist the public. • One arrest of a driver originally observed driving too fast for road conditions. The driver was arrested for driving while license suspended. • Received 9 animal related calls. • Emergency transport of a prisoner for court appearance before Municipal Court Judge. Officer patrol car became stuck in the snow in Kirkland. • 4 other instances where patrol cars became stuck in the snow or slush unable to otherwise respond to emergencies. Needed to call for a second officer to help. • 2 hour power outage in the 7600 — 7700 block of Overlake Drive West. Puget Sound Energy repair crews were on scene very rapidly and restored power quickly. • Downed tree at 2230 79t" Avenue NE, partially in the roadway. Homeowner out with a chain saw to cut up and clear away the debris. • 3 downed trees or large bushes in the 400-600 block of Overlake Drive East. • 8 reports of sagging or downed wires in the city. • 3 juveniles detained and questioned by police for throwing snow balls at the public works truck as they plowed the streets. • Multiple reports of vandalism at the Overlake Golf and Country Club grounds. • Closure of the steepest hills and streets in the jurisdiction until the road could be safely traversed. • Checked on 9 individuals with special needs. • 4 different occurrences where patrol cars needed emergency repairs for broken snow chains. POLICE DEPARTMENT RESPONSE: A total of 473.5 hours were worked by the Medina Police Department over the course of the 9-day event. Of the total hours, 374 hours account for the regularly scheduled on -duty officer's time and the remaining 99.5 hours were worked by the Police Chief. There were no other officers available to work overtime. From the onset of the snow storm and intermittent power outages, the Medina Police Department found it necessary to prioritize our response based on risk and need. Over the 9- day period the police department handled 166 calls for service. Our emergency response was for a myriad of 911 calls or on -view incidents ranging from directing traffic at intersections, dealing with downed trees or electrical power lines, responding to 16 residential alarms to distress calls by elderly or frightened citizens. During this event, we needed to chain up the rear wheel drive patrol cars in addition to fully utilizing the lone all wheel drive SUV in our fleet for emergency response. There were more than a few occasions and streets where our Ford Crown Victoria patrol cars were unable to traverse due to the snow. In a predictable manner, the Police Department's Chevrolet Tahoe responded and worked well under these conditions. The Police Department received two reports about concerns to structures where wet snow had created weight bearing issues. On December 21, 2008 with the aid of two Volunteers (Rich Martinez and Marc Sidell) from our VIPS program, the police chief was able to remove heavy and wet snow build up (estimated to be 5 tons or 10,000 pounds) off our canvas tent which houses our Mobile Communications Center (MCC). Had this not been addressed in the timely manner in which it was, the tent and metal support girders would most assuredly have collapsed onto the MCC causing substantial external damage to the van. With minimal personnel, it was difficult to stay proactive in our overall response. LESSONS LEARNED (+ or - ): 1. Volunteers from our Emergency Preparedness and Volunteers in Policing programs stepped forward to assist the community and police department. This was a key contribution of effort and time. 2. The welfare of the elderly and of those who could not care for themselves was a concern. Our Emergency Preparedness volunteers were very useful in handling this issue. 3. There were intermittent Information Technology failures with our city E-mail server during this 9 day event. The Police Chief was unable to send out or receive E-mails for at least 2 days of the event. 4. Our city gasoline reserve was nearly depleted at one point just 4-days into the event. Luckily we were able to replenish our gas supply on the next available business day. 5. We did fully and effectively utilize the city VHF system. The radios were utilized by community members who had access to them. This was a useful method of transferring information between police and the community. There were some equipment malfunction issues but they will be addressed with the manufacturer at a later date. 6. Cold and icy weather complicated and slowed emergency response. 7. 1 was able to interact with Council members Jordan and Whitney on the VHF radio band as they assisted residents and staff throughout the duration of the event. 8. 1 was able to interact with the Hunts Point Mayor and Councilmember Hughes on VHF radio during the event. Hunts Point had only 4 downed trees in their community that were quickly removed by our public works crew. 9. Street closed and barricade signs were quickly deployed by the city of Medina public works crews but could have been pre placed days before the event. The signs were not immediately accessible to police officers. 10. Improve the process in which the city notifies non -essential employees not to come in. 11. The City's emergency preparedness phone line of 425.233.6408 was operational. It is unknown if the community fully utilized this resource. 12.Officers went their entire shifts during this event without any real rest or lunch breaks. Some officers worked in excess of 16 hours each day. 13.One of our main sources of communication was the cell phone. Due to high usage, we were sometimes bumped off the circuit leaving us to rely on the city owned VHF radio system to talk with each other. 14. No reported injury to any resident or employee. No significant loss of property through crime during this event. 15.Other police workload/investigations needed to be put on hold until the resources were available. DESIRED OUTCOMES FOR THE FUTURE: 1. Continued support of the City Emergency Preparedness Program. 2. Further evaluation on response and contingency planning for larger scale emergencies or disasters. 3. A better system to mobilize additional city hall staff to support our city response. 4. A larger fuel reserve for the city is needed and it needs to be co -located in different places. If this power outage had continued for several more days, or if this had been a big earthquake, the city would have run out of gas for our patrol cars and generators. 5. An adequate area for city personnel to eat, sleep and shower. In the event of a large scale disaster, the city would benefit from having facilities where employees could humanely rest for short periods before returning to work. 6. Purchase some auxiliary battery generated portable signs that can relay important community messages wherever they are placed, or identify a better system to relay information to citizens at city hall or via the kiosks. 7. A functional legitimate Emergency Operations Center (EOC). 8. A better system to notify citizens of emerging information such as; where is the emergency garbage drop off site. 9. Increase the city's cache of VHF radios for distribution to more citizens. 10. Continued exercise of our city VHF radio system to include training on radio usage protocol. 6Y7 41 POP vv SUMMARY: Other than the times our police cruisers were unable to navigate in the snow/ice, the police department responded well and handled our public safety business without any major difficulties. This event was a real exercise that will help the City of Medina further prepare if there is a larger scale disaster in the future. CITY OF MEDINA Office of the City Manager January 12, 2009 To: Mayor and City Council Via: Donna Hanson, City Manager From Robert J. Grumbach, AICP, Director of Development Services Subject: Monthly Development Services Department Report Planning Commission Meeting Recap: December meeting was canceled. Next meeting is January 27, 2009. Hearing Examiner Decisions: One hearing was held this month. The Hearing Examiner issued decisions on the following: 1. Approved a Shoreline Substantial Development Permit to construct 3,550 square foot single-family residence upland from the shoreline of Fairweather Bay in Lake Washington. The address is 3438 Evergreen Point Road and the applicant is John F. Buchan Construction. 2. Approved a Shoreline Substantial Development Permit for the Viewpoint Park improvements. The location is at the south end of 84th Avenue NE near the intersection of Overlake Drive West and 84th Avenue N.E. The applicant is Medina Public Works Department. Land Use Administrative Decisions: One administrative decision was issued this month: • Minor Deviation to match an existing nonconforming condition and an Administrative Variance to increase structural coverage by less than one percent. The Minor Deviation was approved. The Administrative Variance was approved in part and denied in part. The location is 8448 Midland Road. The applicant is Lynn and Jon Witham. Land Use Decisions Issued For 2008: Type of Decision Variances/ Minor Deviations SEPA Conditional Uses/ Special Uses Shoreline Substantial Developments Lot Line Adjustments Short Subdivisions Site Plan Reviews Wireless Facilities Land Use Applications Received in December: Case Number Description of Permit None Building Permits Issued in November: See Attached. Other Items of Interest: 2008 YTD 11 3 4 4 3 2 9 Location 1. The City advertised a Request for Qualifications (RFQ) for professional planning services. We are accepting applications until Friday, January 30tn The City has been happy with the planning services provided by OTAK. However, the agreement between OTAK and the City dates back to May 2001 and needs updating. To make sure our citizens are getting the best value, the RFQ is intended to open up the contract to competition. Please note that the RFQ is for our planning services only. We wish to continue the landscaping services as they are currently provided by OTAK. 2. The City's inter -local agreement with Clyde Hill for Building Official services was implemented as of January 1, 2009. Steve Wilcox is now servicing as the Building Official for the City of Medina and Clyde Hill. The City will discuss shared building inspection services with Clyde Hill later this year. 3. A preliminary review of the total 2008 building permit activity shows an overall decrease in development activity compared to 2007. Permits issued for new construction were down 63 percent with a total value down 70 percent. This was somewhat offset by a 22 percent increase in permits issued for additions and alterations with a 389 percent increase in total value. Overall, we issued 31 percent fewer permits and had a decrease in total value of 15.2 percent compared to 2007. However, it should be noted that overall 2008 building permit activity was only slightly less than building permit activity in other years between 2003 and 2006. Permit Report November, 2008 2008 2007 Current Current 2,008 2,007 Month Month YTD YTD Difference Construction Value New Construction 0 1,240,000 15,753,010 47,542,785 ($31,789,775) Permit Renewals 3,844,000 0 5,642,165 8,166,242 ($2,524,077) Addition / Alteration 0 1,303,000 32,949,564 6,339,249 $26,610,315 Accessory Structure 10,000 569,000 2,472,400 3,937,726 ($1,465,326) Repair/ Replace 0 0 1,538,348 427,434 $1,110,914 Fence/Wall 0 2,015,700 1,320,026 2,427,369 ($1,107,343) Mechanical 1,209,000 119,000 2,754,000 1,171,910 $1,582,090 Fire Sprinkler 22,942 58,075 297,362 318,086 ($20,724) Wireless Comm Facilit 0 0 75,000 0 $75,000 TOTAL VALUE 5,085,9421 5,304,7751 F-62,801,8751 70,330,801 (7,528,926) Permits Issued New Construction 0 4 10 23 (13) Permit Renewals 3 1 13 13 0 Addition / Alteration 0 2 35 31 4 Accessory Structure 1 5 18 38 (20) Fence/Wall 0 3 25 25 0 Demolition 0 2 10 24 (14) Grading/Drainage 0 4 22 33 (11) Tree Mitigation 0 2 10 30 (20) Mechanical 3 12 67 109 (42) Fire Sprinkler 2 0 25 21 4 Reroof 0 0 18 19 (1) Repair / Replace 0 0 13 11 2 Right -of -Way Use 6 5 84 101 (17) Construction Mitigation 0 4 16 40 (24) Wireless Comm Fa Hit 0 0 1 0 1 TOTAL PERMITS 15 1 44 367 1 518 151 Inspections Building 64 84 1,057 1,177 (120) Construction Mitigation 7 5 51 50 1 Grading/Drainage 51 44 543 338 205 Tree Mitigation 4 11 113 68 45 Right -of -Way 15 13 148 91 57 TOTAL INSPECTIONS 141 157 1,912 1,724 1 R CITY OF MEDINA Office of the City Manager January 12, 2009 To: Mayor and City Council Via: Donna Hanson, City Manager From Joe Willis Sr., Director of Public Works Subject: December 2008 Public Works Activity Report The Public Works Crew was focused on snow plowing and sanding since the 18tn of the month. The crew worked long days and plowed and sanded street to allow for travel; over 30 hours of overtime were required to keep up with the snowfall and icy road conditions. With thawing on December 271n and 28tn, the roads were finally cleared of snow and ice. Both snow plow trucks wore out their chains, and over 30 tons of sand were applied to the streets to provide traction on the icy street. Several steep streets were closed, including NE 7tn and NE 24tn 1600 Block of Evergreen Point Road On December 22" d, a leaning power pole on Evergreen Point Road just north of NE 18tn resulted in the closure of the roadway for public safety. On December 29tn winds caused a fir tree to fall onto power lines in the 2400 block of 78tn Ave NE. The roads were closed until power crews could make repairs. 1800 Block of Evergreen Point Road 2. The City Hall emergency generator fence is completed. The new cedar fence includes needed seating along the park frontage. Positive comments have been received for the inclusion of the seating and the appearance of the fence enclosure. Rhododendrons and vertical climbing evergreen plantings to soften the appearance of the enclosure will be planted in the spring by the Public Works crew. City Hall Emergency Generator Fence Enclosure at Medina Beach Park 3. The Blue Heron nesting tree in Medina Park located on the south edge of the north pond fell on the evening of December 30tn; a loss that will be felt by a number of those who have enjoyed viewing the Heron nesting. Fortunately, several of the Herons have been nesting in the adjacent fir trees, so limited viewing may continue. Blue Heron Nesting Tree by the North Medina Park Pond 4. Viewpoint Park Improvements and the Evergreen Point Road Pathway and Storm Drain Improvement projects were awarded by Council on December 8tn Both of the project bids were within the CIP budget. Work is anticipated to begin early next year. 5. The Enhanced Public Safety Automatic License Plate Recognition (ALPR) Camera CIP Project specifications were completed and advertised for bids. The first phase of this project will include the placement of cameras at NE 12tn and 84tn Ave NE, and at NE 24tn and 841n Ave NE to monitor vehicles entering Medina, equipping of one patrol vehicle with mobile ALPR cameras, and monitoring equipment. Bids were opened on December 22" d and are included in the Council packet for award. 6. The SR 520 Tolling Implementation Committee has posted the results of the online and telephone survey on their website www.build520.org. The results indicate that the majority of respondents favor tolling, support tolling in 2010 if it results in lower tolls and financial costs, are in favor of variable tolling, and support tolling both bridges (SR 520 and 1-90) with lower toll rates. The committee's final report to the Governor and the legislature is due in January 2009. 7. The SR 520 Eastside Community Design Collaboration workshop meeting held on December 6th included sound wall treatment and lid portal alternative design options, Lid design and transit stop architecture options that were discussed and commented on by the group. The input received from the group will be considered by the WSDOT Consultants for incorporation into a final workshop meeting expected to be held in February or March of 2009. Joe Willis and Mayor Nelson have copies of the materials that were presented at the workshop if you desire to view them. The final workshop recommendations are to be provided to the freeway design team for preparation of the bid documents expected to be bid in early 2010.