HomeMy WebLinkAbout04-13-2009 - Agenda PacketMEDINA, WASHINGTON
CITY COUNCIL AGENDA
MEDINA CITY HALL COUNCIL CHAMBERS
MONDAY, APRIL 13, 2009
6:30 PM
MAYOR CITY MANAGER
MARK NELSON DONNA HANSON
DEPUTY MAYOR CITY ATTORNEY
JIM LAWRENCE WAYNE TANAKA
COUNCIL MEMBERS CITY CLERK
LUCIUS BIGLOW RACHEL BAKER
DREW BLAZEY
BRET JORDAN
BOB RUDOLPH
SHAWN WHITNEY
CALL TO ORDER 6:30PM
ROLL CALL
PLEDGE OF ALLEGIANCE 6:30 PM
APPROVAL OF MEETING AGENDA
PUBLIC COMMENTS
Citizens may address the City Council regarding any issue on the council agenda, except public
hearings, and any non -agenda items related to city business. To ensure equal opportunity for
the public to comment, a speaker's comments shall be limited to three minutes per person,
per meeting. Those who have service requests or complaints are encouraged to first bring such
matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take
action on official City business. In order to accomplish all the business on the agenda and be
respectful of everyone's time, Council Members will not be able to engage in dialogue with
individual members of the audience.
REPORTS AND ANNOUNCEMENTS
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of March 3, 2009 City Council Special Meeting Minutes
CA-2: Approval of March 9, 2009 City Council Regular Meeting Minutes
CA-3: Approval of March 14, 2009 City Council Special Meeting Minutes
CA-4: Approval of March 16, 2009 City Council Special Meeting Minutes
CA-5: Approval of March 2009 Checks/Finance Officer's Report
Claim check numbers 75072 through 75175 in the amount of $127,120.15: and
payroll checks numbers 25236 through 25309 in the amount of $221,106.53.
Voided Claim Checks are: 75111, 75120, 75123, and 75129.
CA-6: Approval of Local 763 Public Works Employees Labor Agreement
CA-7: Approval of Police Officers' Guild Labor Agreement
OTHER BUSINESS
OB-1: 2009 Fee Schedule and Adoption of 2009 Fee Schedule Resolution
OB-2 Adoption of Medina City Council Strategic Plan
OB-3: Approval of Professional Services Agreement for Traffic Engineer Consultant
OB-4: Advisory Board Appointments
A. Park Board, Position No. 5
B. Park Board, Position No. 6
EXECUTIVE SESSION
ES-1: The city council will meet in executive session pursuant to RCW 42.30.110 (1)(i) to
discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is,
or is likely to become, a party.
ADJOURNMENT
Next Special Meeting
REPORTS AND ANNOUNCEMENTS
CITY OF MEDINA
Office of the City Manager
Date April 8, 2009
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
1. Attached is an updated list of Public Records Requests. We will provide this each
month for the current year. We were able to hire a law student on a part-time
temporary basis to try and address the current workload. This individual has
experience in responding to public records requests for the City of Bellevue. As I
reported last month, because of the volume and complexity of requests we are
receiving, our existing staff cannot respond to all the requests and get their regular
work done.
2. Staff has been working on several of the items that came out to the March 16th Council
Retreat. We have included a calendar of future agenda items in the packet. The
Strategic Goals agenda bill has attachments for Council Ground Rules, additional
items related to the Council meetings, and a draft public comment sheet with the rules
on the back. We will also create a draft public comment process to be posted on a
board in the Council Chambers for council review.
3. The long awaited final budget with a very concise City Manager message is on its way
to the printer. It was difficult to write a message because I was not here when the
budget was created and didn't feel that I had detailed background information.
However, I received some excellent help and want to thank Shawn Whitney, who
created, updated and formatted the charts and graphs. I could not have put this
together without her help.
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REPORTS AND ANNOUNCEMENTS
CITY OF MEDINA
Office of the City Manager
March 9, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap:
The planning commission held a public hearing on a Level 2 Construction Mitigation Plan
(CMP) for the Carletti Trust. The site is located at 1803 & 1825 Evergreen Point Road,
and 7402, 7418 and 7434 N.E. 181h Street. The construction mitigation plan covered the
construction of a 4.5 acre private park -like garden involving the demolition of four existing
single-family homes and a detached garage, and the grading and filling of approximately
4,500 cubic yards of earth. Several neighbors provided testimony at the hearing. The
planning commission approved the CMP, subject to conditions.
The planning commission discussed the measurement of height on sloping lots. The
commission studied the effects of the "May Concept" as it was applied to three examples.
It was also discussed if the "May Concept" should be applied more broadly to all R-16
zoned properties with the exception of Medina Heights. The discussion was continued to
the next meeting.
The planning commission reviewed the permitting and zoning study and discussed key
issues raised in a memo by staff. Input on the study's goals and discussion on
nonresidential uses and nonconformity were the primary focus. The discussion was
continued to the next meeting.
Hearing Examiner Decisions:
None.
Land Use Administrative Decisions:
None.
Land Use Decisions Issued For 2009:
Type of Decision
2009 YTD
Variances/ Minor Deviations
0
SEPA
0
Conditional Uses/ Special Uses
0
Shoreline Substantial
Developments
0
Lot Line Adjustments
0
Short Subdivisions
0
Site Plan Reviews
0
Wireless Facilities
0
REPORTS AND ANNOUNCEMENTS
Land Use Applications Received in February:
Case NumberDescription of Permit Location
G-2494 SEPA with Grading Permit 1803 & 1825 Evergreen
Point Road, and 7402,
7418 and
Building Permit Applications Received — January 30 to February 28,
2009:
Building Permits: 3
Demolition Permits: 1
Grading/ Drainage 1
Fence: 1
Mechanical: 4
Reroof: 0
Fire Sprinkler: 0
W.
Building Permits Issued in December: See Attached.
Other Items of Interest:
• Planning Consultant Selection. OTAK, AHBL, BHC Consultants, and ICF Jones and
Strokes have been selected as finalists to be interviewed for the city's planning
consultant position. Interviews are anticipated to be held at the end of March or early
April with a firm selected shortly thereafter, subject to city council approval.
• Plans Pickup. Development Services held a successful building plans pickup on
February 25 and 26. Approximately 102 properties were listed with building plans
available and 40 property owners picked up their plans. The building plans were
available to property owners because the retention time period expired on the plans
and the plans would otherwise be destroyed to make storage space available.
Bellevue Fire Prevention Enhancement Efforts. Steve Wilcox, in his role as the city's
building official, is investigating improvements to fire safety within the community.
Medina has unique challenges for fire protection because of the number of larger
homes, topography and the configuration of many lots and private lanes. The city,
along with the other Points communities, contract fire services from the City of
Bellevue, which includes fire protection, emergency medical, emergency preparedness
and hazardous materials response.
The focus for improvements are primarily towards improving the communication
between fire prevention personnel, building permit review and firefighting application in
the field; and to bring improvements in fire prevention safety training to the community.
The current course for fire protection includes Bellevue Fire Department Prevention
staff (Fire Marshal's office) reviewing building plans using Bellevue fire standards.
These standards are sometimes different than the standards utilized by Medina. While
city staff and Bellevue fire staff have a good working relationship, improvements in
communications and fire standards are desired to improve fire safety within the
community. Part of this effort includes Bellevue firefighting staff taking a more active
role in the community.
Steve met with the Bellevue fire staff several times in the past couple of months to
discuss improvements. Additional, he had an inform meeting in the field with
firefighting personnel from Station No. 5 and invited them to participate in the
discussions. Ultimately, the desire is to involve Bellevue and the other Points
2
REPORTS AND ANNOUNCEMENTS
communities in discussions to promote better consistency among the jurisdictions,
which in turn will improve fire protection for everyone. It should be noted that all of the
items being discussed are related to services covered under the existing contract.
3
REPORTS AND ANNOUNCEMENTS
Permit Report
February,
2009
2009
2008
Current
Current
2009
2008
Month
Month
YTD
YTD
Difference
Construction Value
New Construction
0
1,700,000
2,000,000
4,405,000
($2,405,000;
Permit Renewals
0
84,450
0
84,450
($84,450;
Addition/Alteration
1,717,150
510,102
1,876,855
1,785,455
$91,400
Accessory Structure
8,000
488,100
8,700
908,100
($899,400'
Repair / Replace
25,980
0
25,980
178,506
($152,526;
Fence/Wall
4,500
75,000
19,800
377,000
($357,200;
Mechanical
0
35,000
0
112,000
($112,000;
Fire Sprinkler
0
35,650
17,945
153,892
($135,947'
Wireless Comm Facility
0
0
0
3,949,2801
0
$0
TOTAL VALUE
1 1,755,6301
2,928,362
8,004,403
4,055, 223'
Permits Issued
New Construction
0
1
1
3
(2,
Permit Renewals
0
3
0
3
(3;
Addition / Alteration
4
4
5
8
(3,
Accessory Structure
2
1
3
4
(1;
Fence/Wall
1
1
5
4
1
Demolition
0
1
2
3
(11,
Grading/Drainage
2
2
3
5
(2,
Tree Mitigation
1
1
2
1
1
Mechanical
5
7
8
18
(10;
Fire Sprinkler
0
3
2
11
(9;
Reroof
0
1
1
6
(5;
Repair / Replace
2
0
2
3
(1;
Right -of -Way Use
2
8
6
16
(10;
Construction Mitigation
2
2
3
5
(21,
Wireless Comm Facility
0
0
0
43
0
0
TOTAL PERMITS
21
1 35
1 90
47
Inspections
Building
37
129
88
199
(111)
Construction Mitigation
2
13
4
26
(22)
Grading/Drainage
11
71
26
119
(93)
Tree Mitigation
13
13
22
24
(2)
Right -of -Way
6
33
28
168 1
70
42
TOTAL INSPECTIONS
69
259 11
438
1 (270)
REPORTS AND ANNOUNCEMENTS
CITY OF MEDINA
Office of City Manager
April 7, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: March 2009 Public Works Activity Report
1. The Public Safety Automatic License Plate Recognition (ALPR) Camera
Project that includes the placement of cameras at NE 8th and 84th Ave NE,
and at NE 24th and 80' Ave NE to monitor vehicles entering Medina is on
schedule. The contractor has installed the cabinet for the camera monitoring
equipment at NE 24th and 84th in preparation for the installation of the new
cameras on the existing traffic signal pole arm. Power service connection
will be completed this week and the new cameras at that location will be in
operation by the end of April. New signs will be installed to notify motorists
before they enter into the City that "You Are Entering a 24-Hour Camera
Surveillance Area".
2. The Request for Qualifications for an Architect Consultant for the City Hall
design was advertised and seventeen (17) firms submitted statements of
qualifications for City consideration. The City Manager and I would like the
City Council's Facility Committee to review the submittals and if possible,
interview the top four or five firms to refine the list for negotiation of a
contract with the preferred firm by the City Manager. Following contract
scope and fee agreement negotiations with the firm, seek approval of the
contract from the Council, and present the firm to the Council for input into
the design.
3. The SR 520 Eastside Community Design effort has been completed and the
final presentation of the design concepts was presented by the WSDOT
Consultant Team to the Eastside representatives on March 18th. Many of
the views expressed during the concept meetings including sound walls,
freeway lid design details, transit station designs, and pedestrian trails were
included in the design concepts to be handed off to the WSDOT final design
team for completion of the freeway design plans.
Many of the issues associated with the project have not been addressed in
this stage of the project design development but will need to be considered
in the revised environmental impact study for the Eastside portion of the 520
Bridge Replacement and HOV Project scheduled for release in September
or October of this year. Further design and implementation of the project
depends on for the project which is up to the Governor and the State
Legislature to decide.
REPORTS AND ANNOUNCEMENTS
4. In response to citizen concerns expressed at the Council meeting on March
9tn the Council authorized staff to solicit interest from transportation
consultants to review the NE 12tn Street and 84tn Ave NE arterial street
corridor and provide recommendations for traffic speed mitigation and
potential traffic safety improvements. Consultant work will also include
review of the proposed SR 520 project, evaluation of WSDOT transportation
plans and traffic impacts, with recommendations for the mitigation of
impacts, and assistance to the City staff during review and approval of the
freeway project as it moves forward through its various phases of design
and permitting.
Two firms responded to the small works roster request for qualifications and
were interviewed by the City Manager and Public Works Director. The
recommendation is included the Council packet under item OB-3.
5. The Evergreen Point Road Storm Drain and Pathway Improvement Project
has eliminated the open ditch along the west side of Evergreen Point Road
and replace it with a crushed rock sub -base in preparation for the final
cinder surfaced walking pathway. The project started on February 16tn and
has progressed from the north end of the project in the 3400 block up to the
north side of the bridge over the freeway. Many residents have expressed
their appreciation for the new pathway.
Evergreen Point Road north of SR 520
6. The Viewpoint Park Improvement Project that will widen the access pathway
to the lake frontage, replace the viewing pier deck, and provide irrigation
service to the park started on February 10th with the excavation for the
REPORTS AND ANNOUNCEMENTS
pathway widening, was followed with rockery construction, and removal of
the old timber decking and stringers on the pier. The project also included
the replacement of sidewalk areas in various locations in the City that had
become damaged or lifted by tree roots. The sidewalk areas have been
replaced, including the area between the Post Office and Medina Store. The
new stairs to the park will be poured this week and work on the replacement
of the pier deck will begin.
Viewpoint Park Access Stairway forms
7. The Public Works crew has resurfaced portions of the Overlake Drive West
pathway from Evergreen Point Road to 81 st Ave NE. Park and roadside
mowing has started and the crew is testing new mowers for the replacement
of the old Brim front deck mower. The maintenance yard has been cleaned
and reorganized to provide greater access to materials and more storage
areas for bulk materials. Ten street and speed limit signs were reset.
Building permit files and various City records were purged from the storage
locker for distribution to the property owners or disposal resulting in more
storage area for recent city records.
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
CITY OF MEDINA
MONTHLY SUMMARY
MARCH, 2009
Police Chief Jeffrey Chen
FELONY
Malicious Mischief 2009-000918 03/17/09
2400 block of 801h Ave NE
Victim came to the station to report person(s) unknown spray painted their vehicle during
the night between 03/12/09 and 03/13/09. Total damage: $500
Fraud (ID Theft) 2009-0000977 03/24/09
7600 block of NE 14th St
Victim reported on 02/12/09 a checking account was opened in her name using her social
security number. The bank stated the account was opened on-line and was cancelled
immediately. No monetary loss.
Burglary 2009-0000988 03/26/09
2500 block of Medina Circle
E-lert #09-07
On Thursday March 26, 2009 just before the noon hour, a Medina Circle resident
observed two suspicious males walking the neighborhood and immediately called 911.
The suspects were described as two white males, approximately 20 years of age, one with
brown hair and the other blonde. Both were described as tall in stature. Officers from
Medina and Clyde Hill responded to search the area and located one of the individuals
hiding in some shrubs. A records check of this individual revealed a felony warrant for
auto theft out of King County. As the suspect was being handcuffed and searched,
officers recovered a large amount of jewelry, keys and loose change from his pockets.
There was clear evidence some of the items belonged to a nearby home. Upon closer
inspection, officers found evidence of a forced entry burglary to the unoccupied home in
the 2500 block of Medina Circle. After the suspect was read his constitutional rights, he
admitted to kicking in the door and ransacking the home. Forensic evidence was
collected from the home that clearly connects the person arrested along with his
confession. This suspect has a criminal history to include convictions for auto theft,
burglary and some drug offenses. Although there is no clear evidence the second
"suspicious" blond male actively participated in this burglary, he was later located at a
nearby residence and interviewed. The observant neighbor credited having recently
attended a local block watch/crime prevention meeting, provided by the police
department, where citizens were asked to call 911 to report suspicious persons. Had it
not been for this citizen's good initiative, this suspect would have not been caught on this
day.
Theft 2009-0001000 03/27/09
2000 block of 78th Ave NE
Victim reported on 3/27/09 she was out of the home between 10:00 am and 4:00 pm, and
upon arrival noticed the back door open. She entered the house and noticed drawers
opened and clothes on the ground. On 3/28/09 she reported a digital camera and $164 in
cash was missing. Total loss: $358
REPORTS AND ANNOUNCEMENTS
Theft 2009-0001012 03/12/09
1800 block of 771h Ave NE
A Medina resident reported she was missing several pieces of jewelry from her home.
She stated that on 12/16/08 she noticed some of the jewelry valued at $30,000 missing
from her home in Medina. The resident thought possibly she packed the jewelry when
going to her second home out of state, and did not report the loss until after searching
both homes. Investigation is pending. Total loss: $30,000
Theft 2009-0001018 03/28/09
1000 block of 84th Ave NE
Medina resident reported she discovered on 3/28/09 an older engagement ring was
missing from a place in her home she kept it since mid -November. She stated nothing
else was missing. Total loss: $15,000.
Fraud 2009-0001058 03/31/09
2000 block of 79th Ave NE
The victim reported her credit card company notified her that one of her credit cards had
$7,600 of charges during the past three months. The company was notified of a
forwarding address to Maryland and needed replacement cards, which were issued and
used fraudulently. The victim was advised to alert other credit card companies and her
bank.
MISDEMEANOR CRIMES
Assault (DV) 2009-0000762 03/02/09
7900 block of NE 32nd
Medina officers responded to a 911 hang-up call and determined an assault was
committed and the subject was taken into custody without incident.
Assault 2009-0000921 03/17/09
1400 block of 80th Ave NE
Medina officers responded to a report of an argument between two homeowners
regarding a hedge dispute. When Medina officers arrived, both subjects were visibly in
an altercation, but it was not determined which party started it. Both subjects were
advised to separate from each other and both agreed.
Theft 2009-0001039 03/30/08
800 block of 82nd Ave NE
Medina resident reported that sometime between 10:30 pm on 3/29/09 and 6:00 am on
3/30/09, person(s) unknown removed two packages delivered to the front door. Total
loss: $70.
O'hHER
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
TOWN OF HUNTS POINT
MONTHLY SUMMARY
MARCH, 2009
Police Chief Jeffrey Chen
FELONY CRIMES
Theft 2009-0000950 03/19/09
3100 block of 801h Ave NE
Medina officer responded to a report of a theft of tools taken out of the garage that
occurred several months ago. Several days later the victim noticed several golf award
plaques were also missing. Total loss: $2,200.
MISDEMEANOR CRIMES
No significant misdemeanor incidents occurred during the month of March.
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
qr
Monthly Activity Report
City of Medina
2009
Felony Crimes
March
YTD YTD
Year End
2009
2009 2008
2008
Assault, Aggravated
0
0 0
0
Robbery
0
0 0
0
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
1
4 5
12
Drug Violations
0
0 4
6
Fraud (ID Theft)
1
3 6
17
Vehicle Prowl
0
1 2
11
Theft (over $250)
3
5 0
6
Malicious Mischief
1
1 0
0
Arson
0
0 0
0
Auto Theft (inc Recovery)
0
0 4
11
Poss Stolen Property
0
1 0
0
Other
0
0 0
0
TOTAL
6
15 21
63
Misdeameanor
March
YTD
YTD
Year End
Crimes
2009
2009
2008
2008
Assault, Simple
1
2
1
3
Malicious Mischief
0
0
1
5
Vehicle Prowl
0
5
4
14
Theft (Under $250)
1
1
2
8
Domestic Violence
1
1
0
4
Minor in Possession
0
0
1
5
Drug Violations
2
5
3
16
Poss Stolen Property
0
0
0
0
Total
5
14
12
55
Page 1
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
qr
YEARLY ACTIVITY REPORT
City of Medina
2009
Felony Crimes
Jan
Feb
Mar
Apr May Jun Jul Aug Sept Oct Nov Dec
Total
Assault, Aggravated
0
0
0
0
Robbery
0
0
0
0
Sexual Assault/Rape
0
0
0
0
Burglary (inc Attempt)
1
2
1
4
Drug Violations
0
0
0
0
Fraud (ID Theft)
2
0
1
3
Vehicle Prowl
1
0
0
1
Theft (over $250)
0
2
3
5
Malicious Mischief
0
0
1
1
Arson
0
0
0
0
Auto/Boat Theft
0
0
0
0
Poss Stolen Property
1
0
0
1
Other
0
0
0
0
TOTAL
5
4
6
0 0 0 0 0 0 0 0 0
15
Misdeameanor
Crimes
Jan
Feb
Mar Apr
May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple
1
0
1
2
Malicious Mischief
0
0
0
0
Vehicle Prowl
3
2
0
5
Theft (Under $250)
0
0
1
1
Domestic Violence
0
0
1
1
Minor in Possession
0
0
0
0
Drug Violations
2
1
2
5
Poss Stolen Property
0
0
0
0
Total
6
3
5 0
0 0 0 0 0 0 0 0 14
Page 2
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Monthly Activity Report
City of Medina
2009
Traffic March YTD YTD Year End
ACCIDENTS 2009 2009 2008 2008
Injury 0 0 0 0
Non -Injury 0 2 7 13
TOTAL 0 2 7 13
Traffic March YTD YTD Year End
CITATIONS 2009 2009 2008 2008
Driving Under Influence 3 16 27 77
*Other 11 50 56 169
Total 14 66 83 246
Traffic March YTD YTD Year End
INFRACTIONS 2009 2009 2008 2008
Speeding 8 62 18 59
Parking 4 19 20 87
**Other 39 105 129 354
Total 51 186 167 500
March YTD YTD Year End
WARNINGS 2009 2009 2008 2008
Total 89 272 328 1065
March YTD YTD Year End
CALLS FOR SERVICE 2009 2009 2008 2008
House Watch 36 101 124 391
False Alarms 27 75 51 278
Assists 31 131 124 554
Suspicious Circumstances 12 49 48 183
Property-Found/Lost 0 2 2 16
Animal Complaints 5 8 9 41
Missing Person 0 0 1 2
Warrant Arrests 4 15 28 89
***Other 0 2 2 12
Total 115 383 389 1566
*DWLS; Fail to Transfer Title; No License
**Expired Tabs; No insurance; Fail to stop; Defective Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Page 3
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2009
Traffic
Accidents Jan
Feb
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Total
Injury 0
0
0
0
Non -Injury 1
1
0
2
TOTAL 1
1
0 0 0 0 0 0 0 0 0 0
2
Traffic
Citations Jan
Feb
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Total
Driving Under Influence 6
7
3
16
Other 21
18
11
50
Total 27
25
14 0 0 0 0 0 0 0 0 0
66
Traffic
Infractions
Jan
Feb
Mar Apr May
Jun
Jul
Aug Sep
Oct
Nov
Dec
Total
Speeding
17
37
8
62
Parking
3
12
4
19
Other
31
35
39
105
Total
51
84
51 0 0
0
0
0 0
0
0
0
186
Warnings
Jan
Feb
Mar Apr May
Jun
Jul
Aug Sep
Oct
Nov
Dec
Total
Total
86
97
89
272
Calls for Service
Jan
Feb
Mar Apr May
Jun
Jul
Aug Sep
Oct
Nov
Dec
Total
House Watch
24
41
36
101
False Alarms
22
26
27
75
Assists
50
50
31
131
Suspicious Circumstance
17
20
12
49
Property-Found/Lost
1
1
0
2
Animal Complaints
1
2
5
8
Missing Person
0
0
0
0
Warrant Arrests
5
6
4
15
Other
0
2
0
2
Total
120
148
115 0 0
0
0
0 0
0
0
0
383
Page 4
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Town ofJeffrey
Activity Report
Hunts P0int Town of Hunts Point
2009
Felony Crimes
March
YTD
YTD
Year End
2009
2009
2008
2008
Burglary
0
0
0
0
Forgery (Identity Theft)
0
0
1
1
Vehicle Prowl
0
0
0
0
Theft (over $250)
1
1
0
4
Possession Stolen Prop
0
0
0
0
Drug Violation
0
0
0
0
Auto/Boat Theft
0
0
0
0
TOTAL
1
1
1
5
Misdeameanor
March
YTD
YTD
Year End
Crimes
2009
2009
2008
2008
Assault, Simple
0
0
0
0
Malicious Mischief
0
0
0
0
Vehicle Prowl
0
1
0
0
Theft (Under $250)
0
0
0
0
Possession Stolen Prop
0
0
0
1
Domestic Violence
0
0
0
2
Minor in Possession
0
0
0
0
Drug Violations
0
0
0
2
Total
0
1
0
5
Page 5
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Town Of Yearly Activity Report
Hunts Point Town of Hunts Point
2009
Felony Crimes
Jan
Feb Mar Apr May Jun Jul Aug Sept Oct Nov
Dec Total
Burglary
0
0 0
0
Forgery (Identity)
0
0 0
0
Vehicle Prowl
0
0 0
0
Theft (over $250)
0
0 1
1
Poss Stolen Prop
0
0 0
0
Drug Violation
0
0 0
0
Auto/Boat Theft
0
0 0
0
TOTAL
0
0 1 0 0 0 0 0 0 0 0
0 1
Misdeameanor
Crimes
Jan
Feb
Mar Apr May Jun Jul Aug Sept
Oct Nov Dec Total
Assault, Simple
0
0
0
0
Malicious Mischief
0
0
0
0
Vehicle Prowl
1
0
0
1
Theft (Under $250)
0
0
0
0
Poss Stolen Prop
0
0
0
0
Domestic Violence
0
0
0
0
Minor in Possession
0
0
0
0
Drug Violations
0
0
0
0
Total
1
0
0 0 0 0 0 0 0
0 0 0 1
Page 6
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
TOM Of Monthly Activity Report
Hunts Point Hunts Point
2009
Traffic
March
YTD
YTD
Year End
CITATIONS
2009
2009
2008
2008
Driving Under Influence
0
0
5
15
Accidents
0
0
0
2
*Other
4
10
13
64
Total
4
10
18
81
Traffic
March
YTD
YTD
Year End
INFRACTIONS
2009
2009
2008
2008
Speeding
0
0
0
0
Parking
0
0
1
3
**Other
26
77
36
253
Total
26
77
37
256
March
YTD
YTD
Year End
WARNINGS
2009
2009
2008
2008
Total
9
42
31
191
March
YTD
YTD
Year End
CALLS FOR SERVICE
2009
2009
2008
2008
House Watch
2
6
8
37
False Alarms
2
9
15
81
Assists
3
9
11
52
Suspicious Circumstances
0
6
9
28
Property-Lost/Found
0
0
0
2
Animal Complaints
1
1
1
6
Missing Person
0
0
0
0
Warrant Arrests
0
0
1
12
***Other
0
0
2
2
Total
8
31
47
220
*DWLS; Fail to Transfer Title;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Verbal Domestic; Harassment;Civil Dispute;Trespass
Page 7
REPORTS AND ANNOUNCEMENTS
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
TOWA Of YEARLY ACTIVITY REPORT
Hunts point HUNTS POINT
2009
Traffic
Citations
Jan
Feb
Mar Apr May Jun
Jul Aug Sep Oct Nov Dec Total
Driving Under Influence
0
0
0
0
Accidents
0
0
0
0
Other
2
4
4
10
Total
2
4
4 0 0 0
0 0 0 0 0 0 10
Traffic
Infractions
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
Speeding
0
0
0
0
Parking
0
0
0
0
Other
29
22
26
77
Total
29
22
26
0
0
0
0
0
0
0
0
0
77
Warnings
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
Total
12
21
9
42
Calls for Service
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
House Watch
1
3
2
6
False Alarms
3
4
2
9
Assists
5
1
3
9
Suspicious Circumstances
3
3
0
6
Property-Lost/Found
0
0
0
0
Animal Complaints
0
0
1
1
Missing Person
0
0
0
0
Warrant Arrests
0
0
0
0
Other
0
0
0
0
Total
12
11
8
0
0
0
0
0
0
0
0
0
31
Page 8
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Medina City Hall Council Chambers
Tuesday, March 3, 2009, 6:30 pm
CALL TO ORDER
ITEM CA-1
DRAFT
The March 3, 2009, Special Meeting of the Medina City Council was called to order by
Mayor Nelson at 6:35 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark
Nelson, Bob Rudolph, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Wayne Tanaka, City Attorney,
Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis,
Director of Public Works; Robert Grumbach, Development
Services Director; and Rachel Baker, City Clerk
Mayor Nelson led council, staff and audience members in the Pledge of Allegiance.
DISCUSSION
Bridge Tolling
David Dye, Washington State Department of Transportation (WSDOT) Deputy Secretary
of Transportation; and David Hopkins, WSDOT Director of Government Relations and
Communications, Urban Corridors Office, were present. Mr. Dye provided a summary of
legislative and governor actions concerning State Route 520 and answered council
inquiries regarding project.
Council Member Rudolph presented a letter, drafted by Council Members Blazey, Whitney
and himself, concerning concurrent tolling of 1-90 and SR-520 floating bridges and
opposing House Bill 2211. Council Member Rudolph read draft letter into the record and
recommended mailing letter to legislators as soon as possible.
Mayor Nelson responded to comments addressed to house transportation committee and
read into the record an email communication from Representative Deb Eddy dated March
3. Mayor Nelson introduced and read into the record two revised drafts of letter proposed
by Council Member Rudolph.
Mayor opened floor to public comment regarding council tolling position at 7:33 pm.
Medina resident Heija Nunn questioned whether 2.5 million dollars would cover mitigation
recommendations for diversion related to tolling and park and ride costs, and also asked if
DRAFT
there is a funding gap with the urban partnership which funds buses rather than
operations. Ms. Nunn inquired if Judy Clibborn publicly stated she was open to potential
1-90 tolling and concluded by expressing her desire to see Medina hire independent
contractors to study diversion traffic and other impacts. She supported the city's effort to
portray a strong voice regarding such matters.
Town of Hunt's Point Mayor, Fred McConkey, explained why he supported House Bill
2211. Mr. McConkey stated a letter from the Medina City Council would fracture the
alliance of the Points Communities and such a statement would not make a difference in
Olympia. Mr. McConkey corrected the record to reflect that he is in support of tolling both
bridges, but not concurrently.
Medina resident Penny Martin expressed her concern for not tolling both floating bridges
concurrently and supported Council's effort for concurrent tolling.
Medina resident Kay Koelemay-Dicharry voiced her worry why the tolling issue has not
been addressed as a regional issue requiring a regional solution. Ms. Koelemay-Dicharry
supported the spirit of proposed letter and council's effort to oppose House Bill 2211
without concurrent tolling of both 1-90 and SR 520 bridges.
Mayor closed comment period at 7:45 pm.
Council discussion followed. Council Member Whitney read Judy Clibborn's statements
from the February 19 transportation committee hearing and Mayor Nelson's February 19
testimony into the record.
The Council agreed to remove "unanimous decision" from letter if Council action is not
unanimous. Mayor declared he would sign letter. Council directed staff to mail and email
letter March 4 to all recipients on distribution list.
MOTION AND SECOND TO APPROVE THE FOLLOWING AMENDMENTS TO LETTER
CONCERNING BRIDGE TOLLING. MOTION CARRIED 7-0 AT 8:31 PM.
1. End of first paragraph remove word "his" and replace with "Medina's"
2. Last entry of paragraph change date to February 19
3. Last sentence of last paragraph of letter, add: "Medina would support an amended HB
2211 only if tolling commences concurrently on both 1-90 and SR 520 floating bridges as
early as 2010.
4. Distribution list updated to include all council members, rather than just mayors, to
cities on list.
MOTION BLAZEY AND SECOND WHITNEY TO APPROVE AMENDED LETTER AS
WRITTEN, AND MOTION CARRIED 6-1 NELSON OPPOSED AT 8:31 PM.
City Council Minutes March 3, 2009
Page 2
DRAFT
ADJOURNMENT
MOTION JORDAN AND SECOND LAWRENCE TO ADJOURN THE MARCH 3, 2009
SPECIAL MEETING OF THE MEDINA CITY COUNCIL, AND THE MOTION CARRIED
UNANIMOUSLY AT 8:35 PM.
The next regular meeting of the Medina City Council will be held Monday, March 9, at
6:30 pm.
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes March 3, 2009
Page 3
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall Council Chambers
Monday, March 9, 2009, 6:00 pm
CALL TO ORDER
ITEM CA-2
DRAFT
The March 9, 2009, Regular Meeting of the Medina City Council was called to order by
Mayor Nelson at 6:00 pm.
EXECUTIVE SESSION
The City Council met in Executive Session pursuant to RCW 42.30.110 (1)(g),
for the purpose of labor negotiations, and pursuant to RCW 42.30.110 (1)(i) to
discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is,
or is likely to become, a party.
All city council members, city manager and city attorney were present. Council recessed
from Executive Session at 6:50 pm and no action was taken.
Mayor called the meeting to order at 6:55 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark
Nelson, Bob Rudolph, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Wayne Tanaka, City Attorney,
Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis,
Director of Public Works; Robert Grumbach, Development
Services Director; and Rachel Baker, City Clerk
Mayor Nelson led council, staff and audience members in the Pledge of Allegiance.
PRESENTATIONS
Mayor presented Eagle Scouts Matthew Lee and John Cook certificates in honor of their
nnnmmnIighmantc
DRAFT
Mayor read Appreciation for City Employees proclamation into the record recognizing
public service provided by employees during December 2008 snow events.
APPROVAL OF MEETING AGENDA
The following agenda items were moved on the agenda: COPS Hiring Grant moved to
position OB 1 and Discussion: Park and Ride at SR-520 and Evergreen Point Road
moved to position OB 2. The amended agenda was approved unanimously.
PUBLIC COMMENTS
Mayor opened floor to public comment at 7:10 pm.
Medina resident Donna Shuman proposed the city council consider a traffic calming
measure on Lake Washington Boulevard between First and Twelfth to the five corner
intersection, such as installation of a "residential area" sign. Ms. Shuman said the city of
Clyde Hill is working on a planned development project on 92"d Avenue NE in preparation
for changes projected as a result of SR-520 construction. She shared the project manager
name and contact information: Brian Casey, 425-452-6867.
Medina resident Joann Bienenfeld spoke about the burglary that occurred at her home.
Chief Chen played the 9-1-1 call. Ms. Bienenfeld said the police responded exceptionally
and asked council to continue to support the department and to find new ways to draw
officer candidates to the city. Resident thanked council members for all the hard work they
do.
Medina resident Katie Phelps stated her home was broken into last week. She said the
police did a thorough job and as a result of neighbor requests, Chief Chen will conduct
neighborhood public safety meetings. Ms. Phelps said the public safety camera project
needs to move forward and installation needs to get done.
Medina resident Mike Higgins shared that he has been the victim of theft twice in the last
few months. He said it would help to define the city as a residential community because
many that enter the community are using Medina as a cut through access to SR 520 and
are not residents. Mr. Higgins supported efforts for traffic calming on both 84th Avenue
Northeast and Northeast 12th Street.
Medina resident Anne -Marie Ryan, speaking on behalf of herself and her mother, Marian
Zabel, commented about fast traffic on Lake Washington Boulevard between Northeast
101h and 12th Streets. She said it is difficult to cross street to get her mail. Resident said
neighbors on Northeast First between Northeast 10th and 8th Streets have similar
complaints. Ms. Ryan suggested the following calming measures: a strip of trees down
center of road, a speed bump, or crosswalks. Ms. Ryan later added comments related to
noise, traffic and trash in the area.
Medina resident Dave Martin addressed Council on the subject of noise related to the
SR 520 bridge, specifically the use of air brakes, rumor of quiet pavement discontinuance
due to project failure, and future trucking of debris across SR 520 and through Medina as
DRAFT
a result of Metro tunnel construction on west side of bridge. Mr. Martin urged Council to
continue to support quiet pavement on SR 520.
Medina resident Doug Perry expressed concern about drivers exceeding speed limit when
entering Medina, especially area on Lake Washington Boulevard and Northeast 12th
Street between Northeast 10th Street and 84th Avenue Northeast. Mr. Perry said the road
in front of his home is dangerous to cross and to make a turn into his driveway. He added
that traffic has gotten worse and even rattles his home.
Medina resident Alex Hoag stated it is difficult to exit his driveway and it is dangerous to
ride bicycles in bike lane in front of his home to the park. He said action should be taken.
Medina resident Amy Itkin said she has witnessed speeding vehicles on Lake Washington
Boulevard with drivers using cell phones. She expressed that drivers do not seem to
respect the place she lives and do not seem to show concern for safety. Ms. Itkin said the
traffic noise has gotten worse and her house shakes because of it.
Medina resident Kathleen Higgins commented that many of her neighbors could not be
here tonight, but are just as passionate about the traffic concerns expressed this evening.
Ms. Higgins stated that one neighbor is tired of cleaning up trash in the area.
Medina resident Debra Perry inquired if the bus route could be eliminated. She expressed
that the bus riders leave their cars parked on the street all day and litter which leaves the
area unattractive.
Mayor closed comment period at 7:56 pm.
REPORTS AND ANNOUNCEMENTS
Council Member Rudolph polled Council whether or not to hold a Special Meeting
concerning floating bridge tolling. Council elected to notice a Special Meeting to take
place at Chinook Middle School with state legislators on March 14 at noon.
Council Member Whitney thanked staff for mailing and emailing letters opposing HB 2211
regarding bridge tolling.
th th
Willis summarized traffic mitigation for Northeast 84 Street and Northeast 12 Street and
answered Council inquiries. Council authorized Willis to return in April with a consultant
agreement for traffic engineering services. Chen summarized traffic emphasis patrol
conducted in area.
Willis summarized current status of ALPR camera project.
Willis recommended city request qualifications for city hall architect and council was in
agreement.
Grumbach summarized process for SR 520 project permitting and indicated a consultant
with specialized expertise would be of assistance to protect the city's interest during
environmental review of project.
City Council Minutes March 9, 2009
DRAFT
CONSENT AGENDA
MOTION JORDAN AND SECOND BIGLOW TO APPROVE CONSENT AGENDA ITEMS
AND MOTION CARRIED UNANIMOUSLY AT 8:42 PM.
1. Approval of February 9, 2009 City Council Regular Meeting Minutes
2. Approval of February 2009 Checks/Finance Officer's Report
Claim Check Numbers 74965 through 75071 in the amount of $253,472.39 and Payroll Checks
Numbers 25166 through 25235 in the amount of $204, 829.64. Voided Payroll Check Numbers
include: 25230, 25233, and 25234 and Voided Claim Check Numbers include: 75052 and 75062
3. Approval of 2009 ARCH Budget and Work Plan
4. Approval of 2009 Planning Commission Work Plan
OTHER BUSINESS
Agenda items taken out of order to accommodate availability of staff.
Park and Ride at SR-520 and Evergreen Point Road (8:42 pm)
Grumbach summarized history, and city policies and goals related to park and ride and
transit stop.
Mayor opened floor to public comment at 8:50 pm.
Medina resident Matt Kochel spoke about SR 520 expansion and finalization of designs.
He shared information he collected from a March 5 survey of park and ride users, since
the only other data is ten and 25 years old. Mr. Kochel expressed his opinions regarding
future park and ride use. Resident advocated for removal of the park and ride in its
entirety and urged council to consider parking alternatives, such as permit parking at
Fairweather Nature Preserve for Medina residents and recommended council conduct a
study of park and ride use.
Medina resident Kay Koelemay-Dicharry claimed that the park and ride may not have
been at capacity due to storm drainage work planned for the week of March 1. Resident
said that supported mass transit can make a community better and a park and ride can be
and currently is a benefit to Medina.
Medina resident Penny Martin inquired if the state could purchase Bellevue Christian
School and plan high density housing for low income families along SR 520. Ms. Martin
remarked about speeding vehicles that travel Evergreen Point Road.
Grumbach addressed Ms. Martin's concerns.
Medina resident Heija Nunn asked if there are ways to guarantee against the acquisition
of Bellevue Christian School. Ms. Nunn stated Medina is not the right spot for a park and
ride to serve the region, since other locations are more logical and would be less of an
impact.
City Council Minutes March 9, 2009
Page 4
DRAFT
Medina resident Johnny Kim proclaimed he opposes the park and ride and is concerned
about safety. He said the majority of park and ride users are not Medina residents.
Medina resident Eric Oeltjen agreed with Mr. Kim's comments and added that use by non-
residents will increase in the future. He said that he is against park and ride, but at a
minimum any increase in parking at the park and ride.
Medina resident Connie Gerlitz reminded everyone of heavy park and ride use during
Husky games, especially by Medina residents.
Medina resident Dave Martin commented to historical claims of park and ride and added
that residents in the area were opposed to it when it was originally proposed. He said the
object at the time was only to have a "kiss and drop", which is currently sited north of the
highway. Mr. Martin said the park and ride is being used by non residents and is an
intrusion into the community.
Medina resident Doug Dicharry expressed that one unintended consequence of removing
the park and ride would be an increase in street traffic and parking and increased traffic
on SR 520, thereby increasing noise. Mr. Dicharry supported the park and ride, even an
expanded facility. He said that the council should stay true to the city's comprehensive
plan and support transit access.
Medina resident Wilma Edmonds favored keeping park and ride, but not to increase the
number of users, since that would increase traffic impacts in front of her home.
Mayor closed public comment period at 9:19 pm.
Council discussed matter. Hanson conveyed staff would keep council informed of
progress and Grumbach asked if council's intent is to keep facility, but not to expand it.
Motion Whitney and second Jordan to extend meeting to 10:00 pm and motion carried 6-1
(Lawrence opposed) at 9:47 pm.
COPS Hiring Grant Program (9:48 pm)
Chen summarized program and requested permission to apply for grant. Chen answered
council questions.
MOTION JORDAN AND SECOND WHITNEY FOR THE CITY MANAGER TO DIRECT
THE POLICE CHIEF TO APPLY FOR TWO POLICE OFFICER FUNDED POSITIONS
WITH THE CHRP GRANT, AND IF AWARDED TO THE CITY AND WITH A FULL
UNDERSTANDING OF THE CONDITIONS OF THE GRANT, WILL ACCEPT THE
GRANT. MOTION CARRIED 4-3 (BIGLOW, BLAZEY, AND LAWRENCE OPPOSED) AT
10:05 PM.
Draft City Council Retreat Agenda (10:06 pm)
Council approved agenda.
City Council Minutes March 9, 2009
Page 5
DRAFT
2009 Fee Schedule and Adoption of 2009 Fee Schedule Resolution
Item postponed to April 13, 2009 due to lack of time.
EXECUTIVE SESSION
The City Council recessed into Executive Session, pursuant to RCW 42.30.110 (1)(i) to
discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is,
or is likely to become, a party. All city council members, city attorney and city manager
were present. Executive Session adjourned at 10:50 pm. No action was taken.
ADJOURNMENT
Following a motion and second to adjourn, the March 9, 2009 Regular Meeting of the
Medina City Council adjourned at 10:50 pm.
The City Council will hold a Special Meeting, Saturday, March 14, 2009 at 12:00 pm and
will hold a Special Meeting to conduct a retreat on Monday, March 16, 2009 at 3:00 pm.
The next Regular Meeting of the Medina City Council will be held Monday, April 13, at
6:30 pm.
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes March 9, 2009
Page 6
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Chinook Middle School Library
2001- 98th Avenue Northeast, Bellevue
Saturday, March 14, 2009; 12:00 pm
CALL TO ORDER
ITEM CA-3
DRAFT
The March 14, 2009, Special Meeting of the Medina City Council was called to order by
Mayor Nelson at 12:20 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Jim Lawrence, Mark Nelson,
Bob Rudolph, and Shawn Whitney
Council Members Present: Bret Jordan
City Staff Present: Donna Hanson, City Manager
Council member Biglow departed from meeting at 12:30 pm.
DISCUSSION
Council members engaged in discussion with legislators regarding tolling of the SR-520
and 1-90 floating bridges. Senator Tom and Representatives Eddy and Hunter were
present. Legislators provided information and answered council questions. No Council
action was taken.
ADJOURNMENT
MOTION LAWRENCE AND SECOND RUDOLPH TO ADJOURN MARCH 14, 2009
CITY COUNCIL SPECIAL MEETING, AND MOTION CARRIED 5-0 AT 1:35 PM.
The City Council will hold a Special Meeting to conduct its retreat Monday, March 16,
2009, at 3:00 pm at St. Thomas Church.
The next Regular Meeting is scheduled for Monday, April 13, 2009, at 6:30 pm at Medina
City Hall.
Mark L. Nelson, Mayor
Attest:
Donna Hanson, City Manager
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
St. Thomas Church Conference Room
8398 NE 12th Street, Medina
Monday, March 16, 2009; 3:00 pm
CALL TO ORDER
ITEM CA-4
DRAFT
The March 16, 2009, Special Meeting of the Medina City Council was called to order by
Mayor Nelson at 3:00 pm. The Special Meeting was held for the purpose of a Council retreat.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence,
Mark Nelson, Bob Rudolph, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Robert Grumbach,
Development Services Director
Dick Cushing, Vice President of Waldron and Company, facilitated retreat.
Council member Biglow departed meeting at 6:00 pm, due to a previous commitment.
DISCUSSION
City Council Ground Rules
Council members reviewed ground rules developed during its 2008 retreat and revised
council meeting procedures. The draft document will be presented for approval during the
Monday, April 13, 2009 regular meeting.
2008 Accomplishments
Council reviewed 2008 accomplishments.
Five to Ten Year Strategic Plan and Council Priorities
Council members prioritized goals and developed a five to ten year strategic plan. The
draft document will be presented for approval during the Monday, April 13, 2009 regular
meeting.
DRAFT
ADJOURNMENT
Following a motion and second to adjourn, council members voted 6-0 to adjourn the
March 16, 2009 Special Meeting of the Medina City Council, at 7:30 pm.
The City Council will hold its next Regular Meeting Monday, April 13, 2009, at 6:30 pm
at Medina City Hall.
Mark L. Nelson, Mayor Attest:
Donna Hanson, City Manager
City Council Minutes March 16, 2009
Page 2
ITEM CA-5
CITY OF MEDINA
Office of the City Manager
Date April 13, 2009
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: March Financial Report
Staff has been working with our software consultants through some transition reports. As
they were walking through the steps for the month -end closing the consultant missed a
step, but didn't realize it until after the report was closed. They have offered to convert
this month only to excel in order to correct the mistake. We hope to have the correction
for Monday, but will not know for sure until then. We are sorry for any inconvenience
during the transition, but improvement will be accomplished in the long run.
ITEM CA-5
CITY OF MEDINA
CHECK REGISTER
MARCH 2O09
I, the undersigned, of the City of Medina of King County, Washington, do herby certify
that the merchandise or services specified have been received and the Claim Checks
75072 through 75175 in the amount of $127,120.15: and the Payroll Checks Numbers
25236 through 25309 in the amount of $221,106.53 are approved for payment this day
April13, 2009.
Voided Payroll Checks are:
Voided Claim Checks are: 75111, 75120, 75123, 75129
Donna Hanson, City Manager
Certified Correct..... .
Diana Beach, Interim Finance Officer
Exceptions.......
I, the undersigned, Mayor of the City of Medina of King County, Washington at the
direction of the City Council have hereby reviewed the check registers dated April 13,
2009.
Mark Nelson, Mayor
s17H
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75072 351 ACCURINT - ACCOUNT 1011660
75073 18404 AT&T MOBILITY
75074 18460 BANC OF AMERICA LEASING
75075 18147 BANK OF AMERICA
75076 18442 BELLEVUE ROTARY CLUB
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
DATE
75077 2300 BLUMENTHAL UNIFORMS & EQUIPMENT
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
03/04/2009 20090131
001
000 000 521 20 41 00
MINIMUM COMMITMENT
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 1/l/09-2/8/09
001
000 000 525 60 42 00
MCC WIRELESS MODEM
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 10860364
001
000 000 521 20 45 00
KONICA MINOLTA COPIER
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 FEB109-BURDUE A
001
000 000 514 10 49 00
INTUIT SOFTWARE
INVOICE TOTAL
FEB109-CHEN B
001
000 000 521 20 22 00
VALENTINA'S ALTERATIONS
INVOICE TOTAL
FEB'09-CHEN C
001
000 000 521 20 22 00
VALENTINA'S ALTERATIONS
INVOICE TOTAL
FEB109-CHEN A
001
000 000 521 20 41 00
PUBLIC STORAGE
INVOICE TOTAL
FEB109-CHEN D
001
000 000 521 20 41 00
PUBLIC STORAGE
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 345
001
000 000 521 20 49 40
CHEN, JEFFREY FEES
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 717607-80
001
000 000 521 20 22 00
RAMIREZ-RETURNED
INVOICE TOTAL
719320
001
000 000 521 20 22 00
POLICE BADGES
INVOICE TOTAL
719400
001
000 000 521 20 22 00
CHEN, JEFF
INVOICE TOTAL
721257-01
001
000 000 521 20 22 00
RAMIREZ, ISMAEL
INVOICE TOTAL
721260
001
000 000 521 20 22 00
RAMIREZ, ISMAEL
INVOICE TOTAL
ITEM CA-5
PAGE 1
AMOUNT
30.00
30.00
30.00
55.80
55.80
55.80
245.17
245.17
245.17
559.96
559.96
35.42
35.42
54.50
54.50
57.84
57.84
B9.00
89.00
796.72
373.00
373.00
373.00
119.89-
119.89-
578.79
578.79
238.44
238.44
173.26
173.26
119.89
119.89
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
WARRANT
VENDOR
DATE
NUMBER
NUMBER
VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
726822
001
000
000 521 20 22 00
POLICE HATS
INVOICE TOTAL
721875
001
000
000 521 20 31 40
EQUIPMENT CASE
INVOICE TOTAL
WARRANT TOTAL
75078
18322
BRAT WEAR
03/04/2009 313634
001
000
000 521 20 22 00
UNIFORMS
INVOICE TOTAL
WARRANT TOTAL
75079
18523
BRUNELL, ANNE
03/04/2009 RELEASE BOND
631
000
000 589 00 10 05
TEMPORARY OCCUPANCY
INVOICE TOTAL
WARRANT TOTAL
75080
18476
CABOT DOW ASSOCIATES, INC
03/04/2009 JAN109
001
000
000 513 10 41 00
POLICE NEGOTIATIONS
INVOICE TOTAL
WARRANT TOTAL
75081
18110
CHEVRON (POLICE)
03/04/2009 16445418
001
000
000 521 20 32 00
POLICE AUTOS
INVOICE TOTAL
WARRANT TOTAL
75082
18192
CNR, INC
03/04/2009 11590
001
000
000 518 90 48 00
PHONE SYSTEM MAINT
INVOICE TOTAL
WARRANT TOTAL
75083
18275
CRYSTAL AND SIERRA SPRINGS-ADMIN
03/04/2009 0209-ADMIN
001
000
000 518 10 31 00
WATER
INVOICE TOTAL
WARRANT TOTAL
75084
3385
CRYSTAL AND SIERRA SPRINGS -POLICE
03/04/2009 0209-POLICE
001
000
000 521 20 31 00
WATER
INVOICE TOTAL
WARRANT TOTAL
75085
3387
DAILY JOURNAL OF COMMERCE
03/04/2009 3212737
001
000
000 518 10 44 00
PLANNING CONSULTANT
INVOICE TOTAL
WARRANT TOTAL
75086
3890
EASTSIDE PUBLIC SAFETY COMMUNICAT'N
03/04/2009 5229
001
000
000 521 20 51 20
RADIO ACCESS FEES
INVOICE TOTAL
ITEM CA-5
PAGE 2
AMOUNT
145.52
145.52
194.51
194.51
1,330.52
1,473.68
1,473.68
1,473.68
5,000.00
5,000.00
5,000.00
1,260.00
1,260.00
1,260.00
1,601.40
1,601.40
1,601.40
180.04
180.04
180.04
45.60
45.60
45.60
35.37
35.37
35.37
175.00
175.00
175.00
676.06
676.06
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75087 4640 ENA COURIERS INC
75088 18092 ENVIRONMENT CONTROL
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
DATE
75089 5270 FINANCIAL CONSULTANTS INT'L INC
75090 5275 FINNIGAN, KRISTEN
75091 5450 FOSTER PEPPER
75092 5850 GOODYEAR AUTO SERVICE CENTER
75093 18482 HANSON, DONNA K
75094 18394 INTEGRA TELECOM
75095 18121 ISSAQUAH CITY JAIL
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
WARRANT TOTAL
03/04/2009 213189
001 000
000 521 20 42 00
COURIER SERVICE
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 4104252
001 000
000 518 30 48 00
BLDG SUPPLIES
INVOICE TOTAL
687990
001 000
000 518 30 48 00
BLDG MAINTENANCE
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 10168
001 000
000 521 20 48 10
AUTO 15
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 FEB'09
001 000
000 525 60 41 00
EMERGENCY PREPAREDNESS
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 909177
001 000
000 515 20 41 60
SKINNER APPEAL
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 158692
001 000
000 521 20 48 10
AUTO 8 TIRES
INVOICE TOTAL
157926
101 000
000 542 30 48 00
FORD TRUCK TIRES
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 MAR'09
001 000
000 513 10 43 00
AUTO ALLOWANCE
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 FEB-09
001 000
000 518 10 42 00
T-1 PHONE DATA SYSTEM
INVOICE TOTAL
WARRANT TOTAL
03/04/2009 04-50006063
001 000
000 521 20 51 50
JAIL SERVICES
INVOICE TOTAL
ITEM CA-5
PAGE 3
AMOUNT
676.06
59.28
59.28
59.28
172.09
172.09
985.00
985.00
1,157.09
32.58
32.58
32.58
4,265.00
4,265.00
4,265.00
44.50
44.50
44.50
440.04
440.04
23.27
23.27
463.31
400.00
400.00
400.00
681.36
681.36
681.36
4,480.00
4,480.00
City of Medina
ITEM
CA-5
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
PAGE 4
WARRANT
VENDOR
DATE
NUMBER
NUMBER
VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
WARRANT TOTAL
4,480.00
75096
18524
KIM, JOAN
03/04/2009 REFUND
001
000
000 369 90 00 00
53.25
SUBMASTER LOCK
INVOICE TOTAL
53.25
WARRANT TOTAL
53.25
75097
8310
KING COUNTY TREASURY
03/04/2009 2009 PROP TAXES
001
000
000 576 80 49 01
221.58
REAL ESTATE TAXES
INVOICE TOTAL
221.58
WARRANT TOTAL
221.58
75098
8625
KIRKLAND MUNICIPAL COURT
03/04/2009 JAN09MED
001
000
000 512 50 51 10
4,705.00
FILING FEE
INVOICE TOTAL
4,705.00
WARRANT TOTAL
4,705.00
75099
18370
MHM RESOURCES, INC
03/04/2009 12SA10105909
001
000
000 514 10 49 00
76.00
FLEXIBLE SPENDING PLAN
INVOICE TOTAL
76.00
125A10107590
001
000
000 514 10 49 00
76.00
FLEXIBLE SPENDING PLAN
INVOICE TOTAL
76.00
WARRANT TOTAL
152.00
75100
10555
OGDEN MURPHY WALLACE
03/04/2009 672334
001
000
000 515 20 41 10
6,646.05
WAYNE TANAKA
INVOICE TOTAL
6,646.05
672343
001
000
000 515 20 41 10
1,537.50
VAIROUS MATTERS
INVOICE TOTAL
1,537.50
WARRANT TOTAL
8,183.55
75101
10700
OTAK
03/04/2009 JAN1-FEB6'09AA
001
000
000 558 60 41 01
1,003.08
PLANNING CONSULTANT
INVOICE TOTAL
1,003.08
JAN1-FEB6109AB
001
000
000 558 60 41 50
2,465.50
TREE CONSULTANT
INVOICE TOTAL
2,465.50
WARRANT TOTAL
3,468.58
75102
11354
POSITIVE ID INC
03/04/2009 10300
001
000
000 525 60 31 00
169.45
ID CARDS
INVOICE TOTAL
169.45
10312
001
000
000 525 60 31 00
23.95
ID CARDS
INVOICE TOTAL
23.95
WARRANT TOTAL
193.40
75103
13404
PUBLIC STORAGE
03/04/2009 UNIT 1121-APR'09
001
000
000 518 30 45 00
164.00
STORAGE
INVOICE TOTAL
164.00
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75104 11550 PUGET SOUND REGIONAL COUNCIL
75105 18256 QWEST
75106 12005 ROTH HILL ENGINEERING PARTNERS
75107 18277 SEATTLE POLICE DEPARTMENT
75108 13400 SECURITY SAFE & LOCK INC
75109 18360 SPRINT
75110 13520 STAPLES BUSINESS ADVANTAGE
City of Medina
ITEM
CA-5
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
PAGE 5
DATE
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
UNIT 1410-APR'09
001
000
000 518 30 45 00
265.00
STORAGE
INVOICE TOTAL
265.00
WARRANT TOTAL
429.00
03/04/2009 200944
001
000
000 519 90 49 01
557.00
2009 MEMBERSHIP DUES
INVOICE TOTAL
557.00
WARRANT TOTAL
557.00
03/04/2009 9/26/08-9/25/09
001
000
000 521 20 42 00
85.86
MAINTENANCE
INVOICE TOTAL
85.86
WARRANT TOTAL
85.86
03/04/2009 JAN'09
001
000
000 558 60 41 07
11,033.07
ENGINEERING CONSULTANT
INVOICE TOTAL
11,033.07
WARRANT TOTAL
11,033.07
03/04/2009 2009 ASSESSMENT
001
000
000 521 20 49 60
241.49
SUPPORT CRIME STOPPERS
INVOICE TOTAL
241.49
WARRANT TOTAL
241.49
03/04/2009 369923
001
000
000 521 20 31 00
5.34
KEYS
INVOICE TOTAL
5.34
WARRANT TOTAL
5.34
03/04/2009 196658245-028
001
000
000 513 10 42 00
.70
CELL PHONES
001
000
000 518 10 42 00
147.09
001
000
000 521 20 42 00
226.10
001
000
000 576 80 42 00
135.79
INVOICE TOTAL
509.68
WARRANT TOTAL
509.68
03/04/2009 3113978380
001
000
000 518 10 31 00
31.50-
SUPPLIES RETURNED
INVOICE TOTAL
31.50-
3113978382
001
000
000 518 10 31 00
23.60
SUPPLIES
INVOICE TOTAL
23.60
3113978385
001
000
000 518 10 31 00
312.20
SUPPLIES
INVOICE TOTAL
312.20
3113978386
001
000
000 518 10 31 00
13.10
SUPPLIES
INVOICE TOTAL
13.10
3115072745
001
000
000 518 10 31 00
23.70
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75111 13520 STAPLES BUSINESS ADVANTAGE
City of Medina
ITEM
CA-5
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
PAGE 6
DATE
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
SUPPLIES
INVOICE TOTAL
23.70
3115072746
001
000
000 518 10 31 00
23.70-
SUPPLIES RETURNED
INVOICE TOTAL
23.70-
3115072747
001
000
000 518 10 31 00
192.59
SUPPLIES
INVOICE TOTAL
192.59
3115072748
001
000
000 518 10 31 00
143.16-
SUPPLIES RETURNED
INVOICE TOTAL
143.16-
3115072749
001
000
000 518 10 31 00
143.16
SUPPLIES
INVOICE TOTAL
143.16
311SO72750
001
000
000 518 10 31 00
151.66
SUPPLIES
INVOICE TOTAL
151.66
3115072752
001
000
000 518 10 31 00
117.28
SUPPLIES
INVOICE TOTAL
117.28
3115072753
001
000
000 518 10 31 00
101.85
SUPPLIES
INVOICE TOTAL
101.85
3115595829
001
000
000 518 10 31 00
70.80
SUPPLIES
INVOICE TOTAL
70.80
3115595830
001
000
000 518 10 31 00
86.94
SUPPLIES
INVOICE TOTAL
86.94
3115595831
001
000
000 518 10 31 00
84.90
SUPPLIES
INVOICE TOTAL
84.90
3115595832
001
000
000 518 10 31 00
63.61
SUPPLIES
INVOICE TOTAL
63.61
3115595833
001
000
000 521 20 31 00
74.00
SUPPLIES
INVOICE TOTAL
74.00
3115595834
001
000
000 521 20 31 00
27.51
SUPPLIES
INVOICE TOTAL
27.51
3115595835
001
000
000 521 20 31 00
18.85
SUPPLIES
INVOICE TOTAL
18.85
WARRANT TOTAL
1,307.39
03/04/2009
VOIDED
WARRANT
.00
VOIDED
WARRANT
.00
INVOICE TOTAL
.00
WARRANT TOTAL .00
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75112 18336 VERSATILE MOBILE SYSTEMS
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47
DATE
ISSUED INVOICE NUMBER
03/04/2009 40943
SCANNER KIT
75113 15600 WA ASSOC OF SHERIFFS & POLICE CHIEF 03/04/2009 2009 FEE
ACCREDITATION PROGRAM
75114 16106 WA ST DEPT OF TRANSPORTATION
75115 16165 WEDLUND, CAROLL
75116 16215 WESCOM COMMUNICATIONS
75117 18486 WHITE SWAN OPERATION LLC
75118 18220 WIDE FORMAT COMPANY, THE
75119 18197 WILLIS, JOE
03/04/2009 CL14807
VEHICLE GAS
03/04/2009 FEB'09
CIVIL SERVICE
03/04/2009 19117
CALIBRATE LASER DEVICE
03/04/2009 9
POLICE AUTO WASH
03/04/2009 35715
COPIES
35768
COPIES
36159
COPIES
36268
COPIES
36357
COPIES
03/04/2009 MAR109
AUTO ALLOWANCE
ACCOUNT NUMBER
001 000 000 521 20 31 40
INVOICE TOTAL
WARRANT TOTAL
001 000 000 521 20 49 40
INVOICE TOTAL
WARRANT TOTAL
001 000 000 521 20 32 00
001 000 000 576 80 32 00
INVOICE TOTAL
WARRANT TOTAL
001 000 000 521 20 41 00
INVOICE TOTAL
WARRANT TOTAL
001 000 000 521 20 48 00
INVOICE TOTAL
WARRANT TOTAL
001 000 000 521 20 32 00
INVOICE TOTAL
WARRANT TOTAL
001 000 000 518 10 49 40
INVOICE TOTAL
001 000 000 518 10 49 40
INVOICE TOTAL
001 000 000 518 10 49 40
INVOICE TOTAL
001 000 000 518 10 49 40
INVOICE TOTAL
001 000 000 518 10 49 40
INVOICE TOTAL
WARRANT TOTAL
001 000 OOC 576 80 43 00
INVOICE TOTAL
ITEM CA-5
PAGE 7
AMOUNT
290.77
290.77
290.77
100.00
100.00
100.00
23.05
118.79
141.84
141.84
480.00
480.00
480.00
163.50
163.50
163.50
15.00
15.00
15.00
14.99
14.99
13.13
13.13
25.07
25.07
5.45
5.45
27.80
27.80
86.44
285.00
285.00
WARRANT VENDOR
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
DATE
NUMBER
NUMBER
VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
WARRANT TOTAL
75120
999999
VOIDED CHECK
03/04/2009
VOIDED
WARRANT
INVOICE TOTAL
WARRANT TOTAL
75121
18035
YAKIMA COUNTY DEPT OF CORRECTIONS
03/04/2009 JAN109-HOUSING
001
000
000 521 20 51 50
INMATES
INVOICE TOTAL
JAN'09-MEDICAL
001
000
000 521 20 51 50
INMATES
INVOICE TOTAL
WARRANT TOTAL
75122
18308
ZEE MEDICAL SERVICE CO.
03/04/2009 68992170
001
000
000 518 10 31 00
AED CABINET
INVOICE TOTAL
WARRANT TOTAL
75123
999999
VOIDED CHECK
03/11/2009
VOIDED WARRANT
INVOICE TOTAL
WARRANT TOTAL
75124
18525
GRADE INC
03/11/2009 1
307
000
000 595 30 63 01
STORM DRAIN & PATHWAY
INVOICE TOTAL
1-RETAINAGE
307
000
000 595 30 63 01
STORM DRAIN & PATHWAY
INVOICE TOTAL
WARRANT TOTAL
75125
9070
LOWE'S BUSINESS ACCOUNT
03/11/2009 FEB109
001
000
000 518 30 48 00
SUPPLIES
001
000
000 576 80 31 00
101
000
000 542 30 31 00
INVOICE TOTAL
WARRANT TOTAL
75126
18456
WA CITY PLANNING DIRECTORS ASSOC
03/11/2009 2009 DUES
001
000
000 558 60 49 00
GRUMBACH, ROBERT
INVOICE TOTAL
WARRANT TOTAL
75127
5270
FINANCIAL CONSULTANTS INT'L INC
03/11/2009 10039
001
000
000 521 20 48 10
AUTO 14, 15, 16
INVOICE TOTAL
WARRANT TOTAL
75128
18147
BANK OF AMERICA
03/11/2009 FEB109-BAKER B
001
000
000 511 60 43 00
ITEM CA-5
PAGE 8
AMOUNT
285.00
.00
.00
.00
1,865.76
1,865.76
183.04
183.04
2,048.80
190.75
190.75
190.75
.00
.00
.00
23,749.18
23,749.18
1,187.46-
1,187.46-
22,561.72
128.62
150.81
68.41
347.84
347.84
50.00
50.00
50.00
276.94
276.94
276.94
17.84
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75129 999999 VOIDED CHECK
75130 16109 WA ST DEPT OF LICENSING
75131 18147 BANK OF AMERICA
75132 18274 CRYSTAL AND SIERRA SPRINGS-PW
75133 18450 DOUG FOX TRAVEL
City of Medina
ITEM
CA-5
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
PAGE 9
DATE
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
QFC-FOOD & MISC ITEMS
INVOICE TOTAL
17.84
FEB'09-GRUMBACHB
001 000 000 514 10 49 00
179.40
GO TO MY PC CONNECTION
INVOICE TOTAL
179.40
FEB'09-BAKER A
001 000 000 518 10 43 00
15.00
WELLS FARGO-PARKING
INVOICE TOTAL
15.00
FEB'09-BAKER E
001 000 000 518 10 49 20
132.32
ANS OF WA -NOTARY
INVOICE TOTAL
132.32
FEB'09-BAKER C
001 000 000 518 30 45 00
265.00
PUBLIC STORAGE
INVOICE TOTAL
265.00
FEB'09-BAKER D
001 000 000 518 30 45 00
164.00
PUBLIC STORAGE
INVOICE TOTAL
164.00
FEB'09-GRUMBACHA
001 000 000 558 60 43 00
990.00
APA CONFERENCE
INVOICE TOTAL
990.00
WARRANT TOTAL
1,763.56
03/12/2009
VOIDED WARRANT
.00
INVOICE TOTAL
.00
WARRANT TOTAL
.00
03/12/2009 LUTZ, BRIDGITTE
631 000 000 589 12 52 87
15.00
FOREIGN CONCEALED WEAPN
INVOICE TOTAL
15.00
LUTZ, HELMUT
631 000 000 589 12 52 87
15.00
FOREIGN CONCEALED WEAPN
INVOICE TOTAL
15.00
WARRANT TOTAL
30.00
03/20/2009 KARCH-09 CHEN
001 000 000 521 20 22 00
5.45
REG,AUDIO EQ,STORAGE
001 000 000 521 20 31 40
87.19
001 000 000 521 20 31 40
28.32
001 000 000 521 20 41 00
69.00
001 000 OOC 521 20 43 00
295.00
INVOICE TOTAL
484.96
WARRANT TOTAL
484.96
03/20/2009 5291929
001 000 000 576 80 31 00
37.66
COOLER RENTAL & WATER
INVOICE TOTAL
37.66
WARRANT TOTAL
37.66
03/20/2009 4218422
001 000 000 521 20 43 00
961.90
TRAVEL TRAINING CHEN/KA
INVOICE TOTAL
961.90
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75134 5745 GEMPLER'S INC.
75135 18526 GIRIAS, MIKE
75136 18093 GLACIER NORTHWEST INC
75137 6098 HARTMAN OFFICE EQUIP, INC
75138 18438 SKOOG, ANNE
75139 16215 WESCOM COMMUNICATIONS
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
DATE
75140 18413 AUTONATION SHARED SERVICE CENTER
75141 18147 BANK OF AMERICA
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
WARRANT TOTAL
03/20/2009 1013072959
101 000
000 542 30 22 00
CAPS - PARKS
INVOICE TOTAL
1012738379
101 000
000 542 30 48 00
TIRE CHAIN ADJUSTER
INVOICE TOTAL
WARRANT TOTAL
03/20/2009 030309
001 000
000 521 20 22 00
EXPENSE REIMBURSEMENT
INVOICE TOTAL
WARRANT TOTAL
03/20/2009 90661387
001 000
000 576 80 31 00
DUST CRUSHED GRAVEL
INVOICE TOTAL
WARRANT TOTAL
03/20/2009 10636C
001 000
000 521 20 48 00
TYPEWRITER MAINTENANCE
INVOICE TOTAL
WARRANT TOTAL
03/20/2009 202
101 000
000 542 30 41 00
GIB & Admin. Feb.09
INVOICE TOTAL
WARRANT TOTAL
03/20/2009 19154
001 000
000 521 20 48 00
RADAR CALIBRATION
INVOICE TOTAL
WARRANT TOTAL
03/24/2009 55322
001 000
000 521 20 48 10
SERVICE #16 09 DODGE
INVOICE TOTAL
WARRANT TOTAL
03/24/2009 MAR109 WILLIS
001 000
000 576 80 31 01
4339931892990268 CC
INVOICE TOTAL
WARRANT TOTAL
75142 1500 BELLEVUE CITY TREASURER - UTILITIES 03/24/2009 02 24 09 B 001 000 000 518 10 47 00
00005368 INVOICE TOTAL
02 24 2009 001 000 000 518 10 47 00
07522006 UTILITIES INVOICE TOTAL
ITEM CA-5
PAGE 10
AMOUNT
961.90
104.27
104.27
42.10
42.10
146.37
89.95
89.95
89.95
381.03
381.03
381.03
218.00
218.00
218.00
7,330.00
7,330.00
7,330.00
136.25
136.25
136.25
37.98
37.98
37.98
242.31
242.31
242.31
241.95
241.95
36.50
36.50
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
WARRANT
VENDOR
DATE
NUMBER
NUMBER
VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
02 24 09 C
001
000
000 576 80 47 00
05172008 UTILITIES
INVOICE TOTAL
WARRANT TOTAL
75143
18480
CERTIFIED LABORATORIES
03/24/2009 468042
001
000
000 576 80 31 00
AEROSOL,WIPES,FIX ALL
INVOICE TOTAL
WARRANT TOTAL
75144
2895
CHEN, JEFFREY
03/24/2009 031809
001
000
000 521 20 43 00
EMPLOYEE REIMBURSE-CHEN
INVOICE TOTAL
WARRANT TOTAL
75145
18110
CHEVRON (POLICE)
03/24/2009 17071523
001
000
000 521 20 32 00
FUEL CHGES 7898306381
INVOICE TOTAL
WARRANT TOTAL
75146
18063
DATA BASE SECURE RECORDS DESTRUCT'N 03/24/2009 41229
001
000
000 518 10 41 00
REC DESTRUCTION SERVICE
INVOICE TOTAL
WARRANT TOTAL
75147
18527
EL DORADO AUDIOLOGY
03/24/2009 02162009
001
000
000 521 20 21 00
ALBERT ANGLIN HEAR AID
INVOICE TOTAL
WARRANT TOTAL
75148
18092
ENVIRONMENT CONTROL
03/24/2009 4104298
001
000
000 518 30 48 00
TOWELS AND SOAP
INVOICE TOTAL
WARRANT TOTAL
75149
5825
GOODSELL POWER EQUIPMENT,INC
03/24/2009 308095
101
000
000 542 30 31 00
44 DRIVER LOOP PICCO
INVOICE TOTAL
WARRANT TOTAL
75150
6330
HOME DEPOT CREDIT SERVICES
03/24/2009 3578309
001
000
000 576 80 31 00
COUPLING, HOSE MENDER
INVOICE TOTAL
3027024
101
000
000 542 30 35 00
ORBIT SANDER
INVOICE TOTAL
WARRANT TOTAL
75151
6340
HOMEGUARD SECURITY SERVICES
03/24/2009 CI1085
001
000
000 521 20 41 00
MONITORING 3/01-3/31
INVOICE TOTAL
ITEM CA-5
PAGE 11
AMOUNT
267.32
267.32
545.77
721.29
721.29
721.29
72.00
72.00
72.00
1,687.86
1,687.86
1,687.86
43.65
43.65
43.65
5,000.00
5,000.00
5,000.00
124.90
124.90
124.90
45.65
45.65
45.65
20.57
20.57
76.26
76.26
96.83
35.95
35.95
City of Medina
ITEM
CA-5
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
PAGE 12
WARRANT
VENDOR
DATE
NUMBER
NUMBER
VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
WARRANT TOTAL
35.95
75152
7155
INTELLIGENT PRODUCTS INC
03/24/2009 93244A
001 000 000 576 80 31 00
3,345.00
MUTT MITT HEADER
INVOICE TOTAL
3,345.00
WARRANT TOTAL
3,345.00
75153
8205
KC OFFICE OF FINANCE
03/24/2009 1517961
001 000 000 521 20 51 50
375.00
KC INST NETWORK MAR109
INVOICE TOTAL
375.00
WARRANT TOTAL
375.00
75154
18099
MICHAEL'S DRY CLEANING
03/24/2009 JAN/FEB109
001 000 000 521 20 22 00
160.74
DRY CLEANING -POLICE
INVOICE TOTAL
160.74
WARRANT TOTAL
160.74
75155
18289
MOBERLY & ROBERTS, P.L.L.0
03/24/2009 116
001 000 000 512 50 41 10
4,000.00
PROSECUTION SERVICES
INVOICE TOTAL
4,000.00
WARRANT TOTAL
4,000.00
75156
18122
MOTOROLA
03/24/2009 13720698
001 000 000 521 20 64 50
2,865.11
XTL 5000 MOBILE
INVOICE TOTAL
2,865.11
WARRANT TOTAL
2,865.11
75157
18318
NORTHWEST AED, INC.
03/24/2009 1643
001 000 000 525 60 31 00
334.82
BATTERY PACK FORERUNNER
INVOICE TOTAL
334.82
WARRANT TOTAL
334.82
75158
10550
OFFICE DEPOT CREDIT PLAN
03/24/2009 464682109-001
001 000 000 525 60 31 00
124.98
INK AND MAILERS
INVOICE TOTAL
124.98
466169062-001
001 000 000 525 60 31 00
72.67
CANON COLOR INK, PAPER
INVOICE TOTAL
72.67
WARRANT TOTAL
197.65
75159
10556
OIC EQUIPMENT INC
03/24/2009 45866
001 000 000 518 30 45 00
218.00
OFFICE TRAILER RENTAL
INVOICE TOTAL
218.00
45902
001 000 000 518 30 45 00
218.00
OFFICE TRAILER RENTAL
INVOICE TOTAL
218.00
WARRANT TOTAL
436.00
75160
18154
PITNEY BOWES PURCHASE POWER
03/24/2009 FEB109
001 000 000 518 10 42 00
580.66
POSTAGE REFILLS & PENAL
INVOICE TOTAL
580.66
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75161 11354 POSITIVE ID INC 03/24/2009 10330
ID CARDS
75162 11700 PUGET SOUND ENERGY 03/24/2009 FEB'09 B
190-620-100-7
FEB'09 A
311-855-100-5
FEB'09 C
960-620-100-3
FEB'09 D
825-422-158-6
JAN'09 A
923-991-100-2
MAR'09 A
923-991-100-2
75163 11820 QWEST 03/24/2009 FEB109 A
PW FEB 4254518075187E
MAR'09
PW 421-451-8075-187B
75164 18233 RAINBOW METALS INC 03/24/2009 9000
BRONZE PLAQUE
75165 13400 SECURITY SAFE & LOCK INC 03/24/2009 375113
CAMLK SINGLE BIT
75166 18360 SPRINT 03/24/2009 196658245-029
#196658245 Wireless
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER
WARRANT TOTAL
001 000 000 525 60 31 00
INVOICE TOTAL
WARRANT TOTAL
001 000 000 518 10 47 00
INVOICE TOTAL
001 000 000 576 80 47 00
INVOICE TOTAL
001 000 000 576 80 47 00
INVOICE TOTAL
101 000 000 542 63 41 00
INVOICE TOTAL
101 000 000 542 63 41 00
INVOICE TOTAL
101 000 000 542 63 41 00
INVOICE TOTAL
WARRANT TOTAL
001 000 000 576 80 42 00
INVOICE TOTAL
001 000 000 576 80 42 00
INVOICE TOTAL
WARRANT TOTAL
001 000 000 576 80 41 04
INVOICE TOTAL
WARRANT TOTAL
001 000 000 518 30 48 00
INVOICE TOTAL
WARRANT TOTAL
001 000 000 513 10 42 00
001 000 000 518 10 42 00
001 000 000 521 20 42 00
001 000 000 576 80 42 00
INVOICE TOTAL
ITEM CA-5
PAGE 13
AMOUNT
580.66
39.40
39.40
39.40
727.85
727.85
9.25
9.25
451.02
451.02
31.38
31.38
1,728.00
1,728.00
1,724.50
1,724.50
4,672.00
47.81
47.81
50.36
50.36
98.17
161.87
161.87
161.87
7.28
7.28
7.28
31.21
83.88
268.14
265.38
648.61
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
WARRANT
VENDOR
DATE
NUMBER
NUMBER
VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
WARRANT TOTAL
75167
13520
STAPLES BUSINESS ADVANTAGE
03/24/2009 3116383498
001
000
000 518 10 31 00
OFFICE SUPPLIES
INVOICE TOTAL
3116383501
001
000
000 518 10 31 00
TONER
INVOICE TOTAL
3116383499
001
000
000 521 20 31 00
KLEENIX
INVOICE TOTAL
3116383500
001
000
000 521 20 31 40
SONY RECORDER
INVOICE TOTAL
WARRANT TOTAL
75168
14605
US BANK
03/24/2009 FE13109
001
000
000 514 10 49 10
ACCOUNT ANALYSIS FEB09
INVOICE TOTAL
WARRANT TOTAL
75169
15203
UTILITIES UNDERGROUND LOCATION
CTR 03/24/2009 9010131
101
000
000 542 30 47 00
EXCAVATION NOTIFY JAN10
INVOICE TOTAL
9020131
101
000
000 542 30 47 00
EXCAVA NOTIF FEB109
INVOICE TOTAL
WARRANT TOTAL
75170
16112
WA ST DEPT OF LICENSING
03/24/2009 754902
631
000
000 389 12 52 88
GUN PERMIT LEWISON
INVOICE TOTAL
WARRANT TOTAL
75171
16106
WA ST DEPT OF TRANSPORTATION
03/24/2009 CL15020
001
000
000 521 20 32 00
FUEL
001
000
000 576 80 32 00
INVOICE TOTAL
WARRANT TOTAL
75172
16140
WA ST POLICE - I.D.
03/24/2009 754902 A
631
000
000 389 12 52 89
WEAPON PERMIT LEWISON
INVOICE TOTAL
WARRANT TOTAL
75173
16152
WALDRON RESOURCES
03/24/2009 WC08-358A
001
000
000 511 60 41 00
NEEDS ASSESS & EVALUAT
INVOICE TOTAL
WARRANT TOTAL
75174
18220
WIDE FORMAT COMPANY, THE
03/24/2009 36358
001
000
000 518 10 31 00
ITEM CA-5
PAGE 14
AMOUNT
648.61
285.83
285.83
69.65
69.65
81.09
81.09
138.81
138.81
575.38
210.00
210.00
210.00
45.60
45.60
55.20
55.20
100.80
18.00
18.00
18.00
79.98
257.20
337.18
337.18
19.25
19.25
19.25
4,466.26
4,466.26
4,466.26
109.47
WARRANT VENDOR
NUMBER NUMBER VENDOR NAME
75175 18308 ZEE MEDICAL SERVICE CO
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
DATE
ISSUED INVOICE NUMBER ACCCUNT NUMBER
INSPECTION CORR NOTICES INVOICE TOTAL
WARRANT TOTAL
03/24/2009 68104991 001 000 000 521 20 31 40
MISC FIRST AID PRODUCTS INVOICE TOTAL
WARRANT TOTAL
RUN TOTAL
ITEM CA-5
PAGE 15
AMOUNT
109.47
109.47
81.36
81.36
81.36
127,120.15
City of Medina
WARRANT REGISTER (BGTRAN)
03/26/2009 (Printed 03/26/2009 08:47)
FUND TITLE
001 GENERAL FUND
101 STREET FUND
307 CAPITAL PROJECTS FUND
631 NON -REVENUE TRUST FUND
AMOUNT
88,216.54
11,274.64
22,561.72
5,067.25
TOTAL 127,120.15
ITEM CA-5
PAGE 16
ITEM CA-6
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: Three year labor agreement for Public Works Teamsters
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: Donna Hanson
BACKGROUND/SUMMARY:
The Public Works Teamsters have ratified the labor agreement with the contract changes previously reviewed by
Council.
Article 9.2: Increased deferred compensation from $200 to $250
Article 13.1: The Employer shall pay 90% of the premium for each full-time employee and their dependents
and 100% of the premium for the spouse of each full-time employee. Changed Dental Plan
from plan A to F
Article 13.3: Life Insurance - Increased from $50,000 to $75,000
Appendix Wages:
A_3: 2009: 6.7% CPI plus market
2010 CPI
2011 CPI
Attachments: 2009 — 2011 Contract
BUDGET/FISCAL IMPACT: ESTIMATED IMPACT INCLUDED IN 2009 BUDGET
STAFF RECOMMENDATION: Approval
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE THREE YEAR LABOR AGREEMENT FOR PUBLIC
WORKS MAINTENANCE WORKERS AND AUTHORIZE THE CITY MANAGER TO SIGN THE CONTRACT"
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
ORDINANCE #
RESOLUTION #
ITEM CA-6
AGREEMENT
by and between
CITY OF MEDINA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
(Representing the Public Works Employees)
January 01, 2009 through December 31, 2011
THIS AGREEMENT is by and between the CITY OF MEDINA, WASHINGTON, hereinafter referred to as
the Employer, and PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO.763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to
as the Union.
ARTICLE I RECOGNITION
1.1 Recognition - The Employer recognizes the Union as the exclusive bargaining
representative for all employees in the bargaining unit, which shall include all full-time,
and regular part-time, maintenance employees; excluding supervisors, confidential
employees and all other employees of the Employer. "Supervisors" excluded by this
agreement shall not include the Maintenance Supervisor who shall be included in the
bargaining unit. All maintenance employees who would qualify as employees under the
presumptions provided by WAC 391-35-360 as the same exist or is hereafter amended
shall be included in the unit, provided that nothing herein shall be interpreted to include
employees engaged in activities other than maintenance to be members of the
bargaining unit. By way of illustration and not limitation, lifeguards are not maintenance
employees included within this bargaining unit.
ARTICLE 11 NON-DISCRIMINATION
2.1 No employee shall be discriminated against for upholding lawful Union principles or
serving on a committee. The Employer and the Union shall not unlawfully discriminate
against any individual with respect to his hiring, compensation, terms or conditions of
employment because of such individual's race, color, religion, sex, national origin, or
marital status, or the presence of any physical, mental or sensory handicap, or age,
except as such may be a bona fide occupational qualification; nor shall they limit,
segregate or classify employees in any way to deprive any individual employee of his
employment opportunities, except as such may be a bona fide occupational qualification.
Disputes regarding this Article may be handled through either the grievance procedure
and/or the applicable regulatory agency.
2.2 Wherever words denoting a specific gender are used in this Agreement, they are
intended and shall be construed so as to apply equally to either gender.
ITEM CA-6
ARTICLE III MANAGEMENT RIGHTS
3.1 The Union recognizes the right of the Employer to operate and manage its affairs in all
respects in accordance with its responsibilities and the powers and authority the
Employer may possess subject to the terms of this Agreement. Such rights, powers,
authority and functions shall include but in no way shall be limited to the determination of
the size and composition of the work force; the selection, retention, discipline, layoff or
discharge of employees; the direction and assignment of the work force; the allocation of
work assignments among all employees; the establishment of work rules; the
determination and location of any job sites; the determination of the equipment to be
utilized and the methods to be used in the discharge of work functions; and the right to
contract and subcontract any and all work as the need may arise, as long as said
subcontracting does not result in the layoff of bargaining unit employees.
ARTICLE IV UNION MEMBERSHIP AND PAYROLL DEDUCTION
4.1 Employees covered by the Agreement shall be required as a condition of employment,
not later than thirty (30) days following ratification of this Agreement or their date of
employment, whichever is later, to become and remain members in good standing in the
Union during the term of this Agreement in accordance with State Law,
4.2 Payroll Deduction — The Employer shall deduct from the pay of each employee covered
by this Agreement, upon their written authorization, the dues and fees of the Union, and
shall remit to said Union all such deductions monthly. The Union shall indemnify, defend
and hold the Employer harmless against any claims made and against any suit instituted
against the Employer on account of any check -off of dues and fees for the Union. The
Union shall refund to the Employer any amounts paid to it in error on account of this
check -off provision upon presentation of proper evidence thereof. No deduction shall be
made that is prohibited by applicable law.
ARTICLE V UNION BUSINESS
5.1 Union Officials Time -Off - The Union shall have the right to select one (1) employee as a
Unit Steward. The investigation of grievances and other Union business performed by the
Steward shall normally be conducted only during non working time. Where it is necessary
to conduct any Union business during working time, specific approval must be obtained
from the supervisor.
5.2 Bulletin Boards - The Employer shall provide suitable space for a Union bulletin board on
its premises in an area, which is frequented by all employees within the bargaining unit.
5.3 Union Notification — The Employer agrees to furnish the Union a seniority roster showing
the names of all employees in the bargaining unit, their classification, and date of hire.
This list shall be revised each six (6) months thereafter.
ARTICLE VI HOURS OF WORK
6.1 Work Schedule — The standard work week shall consist of five (5) consecutive days of
eight (8) consecutive hours for all full time employees, excluding meat period.
6.1.1 Alternate workweeks shall consist of four (4) days of ten (10) consecutive hours or a 9/80
schedule over a two week period for all full time employees, excluding meal period.
6.1.2 The work weeks shall be scheduled Monday through Friday.
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 2
ITEM CA-6
6.1.3 By mutual agreement between the Employer and the employee, an employee may have
alternate workweeks, flexible starting time, ending time, meal periods and working hours.
6.2 Rest Periods — Employees shall receive a rest period of fifteen (15) minutes, on the
employer's time, for each four (4) hour work period. Rest period shall be scheduled as
near as possible to the midpoint of each four (4) hour work period, and shall be taken at
or near the job site. No employee shall be required to work more than three (3) hours
without a rest period.
6.3 Meal Periods — Employees shall receive a meal period of thirty (30) minutes which shall
be on the employee's own time and shall commence no less than three (3) hours nor
more than five (5) hours from the beginning of the work shift.
6.4 Light Du — Employees may be assigned alternate duties as reflected in the current draft
City policy manual 11.2.
6.5 Schedule Change — Employer will attempt to provide a minimum of two (2) weeks notice
for changes to work schedules. Emergency or unanticipated schedule changes are
understood to be exempt from this language. After the reason for the schedule change is
completed, the employee may return to their preferred schedule.
ARTICLE VII OVERTIME
7.1 If an employee is required to work (includes compensatory time, sick leave and vacation)
in excess of their regular daily schedule or forty (40) hours per work week, the employee
shall be compensated for such work at one and one-half (1-1/2) times the regular
straight -time hourly rate of pay.
7.2 Overtime shall be paid to the nearest quarter hour.
7.3 Compensation for overtime shall be in the form of additional compensatory time off or
extra pay at the employee's option. No employee shall accumulate more than eighty (80)
hours of compensatory time in one (1) year or carry over more than forty (40) hours
compensatory time into a succeeding year.
7.4 All overtime must be authorized in advance by the employee's supervisor or within
twenty-four (24) hours after its occurrence under circumstances where the supervisor is
not available for prior authorization.
7.6 Overtime shall be offered to employees on a rotating basis.
ARTICLE VIII CALLBACK AND ON -CALL DUTY
8.1 Callback — Maintenance employees called back to work after having completed the
scheduled shift and having left the premises shall receive callback pay of a minimum of
three (3) hours at one and one-half (1-1/2) times the employee's regular straight -time rate
of pay commencing from the time the employee initiates their return to work and ends
once the employee returns home. Callback shall not apply in cases of scheduled
overtime.
8.1.1 The Employee shall take the most direct route to work and home while on callback.
8.2 On -Call Duty — An employee who is required to be available and subject to call shall
receive an On -Call Duty Allowance of two dollars ($2.00) per hour for each hour the
employee is required to be available and subject to call. The employee shall be provided
with a communications device in order to respond to callout without undue restrictions on
activities. The duty allowance shall not be calculated into the "regular rate" for overtime
payment purposes.
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 3
ITEM CA-6
ARTICLE IX WAGES
9.1 Employees covered by this Agreement shall receive the rates of pay as set forth in
Appendix "A" to this Agreement which by this reference shall be incorporated herein as if
set forth in full.
9.2 Deferred Compensation — Employees are eligible to receive contributions from the City
toward the ICMA Deferred Compensation Plan or other mutually agreed upon deferred
compensation plan. The City's contributions are a one-to-one match, up to two -hundred
fifty dollars ($250.00) maximum per month for a regular full-time employee.
ARTICLE X HOLIDAYS
10.1 Employees shall receive the following holidays off with pay. Employees shall receive
compensation based on their regular scheduled workday at the regular straight -time
hourly rate of pay:
New Year's Day
Martin Luther King Jr.'s Birthday
Presidents Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day After Thanksgiving Day
Christmas Day
Two (2) "Floating Holidays" designated by
the employee
1 w
of January
3`tl
Monday of January
Td
Monday of February
Last Monday of May
4"'
of July
1e`
Monday of September
11
tD of November
4'h
Thursday of November
Daj after Thanksgiving Day
25
of December
10.2 Regular part-time employees shall receive pro rata holidays based upon the relationship
of the hours worked per week to forty (40) hours.
10.3 Employees required to work on a holiday shall be paid two and one-half (2-112) times the
employee's regular straight -time rate of pay, for a minimum of three (3) hours.
ARTICLE XI VACATIONS
11.1 Eligibility - Regular employees shall accrue vacation time off with pay as set forth in
Secton11.2, based upon the employee's continuous length of service accumulated as of
the most recent anniversary date of his employment. An employee shall not be eligible to
take vacation time off until he shall have worked for the Employer for a minimum six (6)
calendar months from his most recent anniversary date of employment.
11.2 Accrual - Vacation time -off shall accrue monthly on the following basis:
LENGTH OF CONTINUOUS SERVICE
First year
Second through fourth years
Fifth through seventh years
Eighth and ninth years
Tenth through fourteenth years
Fifteenth through nineteenth years
Twentieth and subsequent years
ANNUALIZED LEAVE
96 hours
112 hours
128 hours
144 hours
160 hours
176 hours
200 hours
Application of this Section shall not reduce the number of days any employee is currently
earning.
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 4
ITEM CA-6
11.3 Payment upon Termination - No vacation credit shall be given unless the employee has
worked for the Employer at least six (6) months. In the case of employment for six (6)
months or longer, upon termination of employment, employees shall receive all vacation
time earned and not yet taken; provided however, this termination benefit shall be
forfeited in the case of voluntary termination where the employee has failed to give the
Employer at least two (2) weeks written notice of such termination.
11.4 Death Benefit - Upon the death of an employee in active service, the accrued vacation,
compensatory time and sick leave pay as applicable of the deceased employee shall be
paid to his designated beneficiary or estate at the then current hourly rate.
11.5 Carryover - Maximum vacation accrual carried forward at year end will be one and one-
half (1 Y2) times the employee's annual accrual. The City Manager may approve
additional days to be carried into the succeeding years provided unique work -related
circumstances existed, which prevented employee's use of leave. The City Manager
may also approve additional days to be carried into the succeeding years for a planned
extended leave. Extended leave may only be permitted one time for each employee and
may not be used to accrue additional vacation leave for retirement cash -cut. Such
request shall be made in writing to the City Manager prior to December 1gt.
11.6 Part -Time Employees - Regular part-time employee's vacation accrual shall be pro rata,
based upon the relationship of the hours worked per week to. forty (40) hours.
11.7 Scheduling - Vacations shall be scheduled at such times as the Employer finds most
suitable after considering the wishes of the employees and the requirements of the
department. Scheduling conflicts shall be resolved on the basis of seniority.
11.8 Employees shall receive vacation compensation based on their regular scheduled
workday.
ARTICLE XII SICK LEAVE
12.1 Accrual - Employees shall accumulate sick leave with pay at the rate of one (1) day per
month of service; provided however, no employee shall be accredited with an
accumulation greater than nine hundred sixty (960) hours. Employees hired after the
execution of this Agreement shall receive ninety six (96) hours upon initial hire to be
repaid from the first year's accrual. Leave used but not earned shall be repaid to the
Employer upon termination.
12.2 Usage - Sick leave shall be granted upon application before or within reasonable time
after the absence, depending on the circumstance of each case. Each employee shall
use sick leave solely for the purpose of bona fide illness or injury and utilization of sick
leave for any other purpose shall be cause for disciplinary action. The Employer may
require that the employee furnish a physician's proof of illness.
12.2.1 Sick leave may be utilized for care of immediate family as described in Article 12,4.1.
12.3 In the event employees are absent for reasons, which are covered by State Industrial
Insurance, the Employer shall, at the employee's request, pay the employee an amount
equal to the difference between the amount paid the employee by the Department of
Labor and Industries and the amount the employee would have otherwise been eligible to
receive in sick leave. Such payment(s) to the employee shall be made at such times as
the difference is reasonably determinable. A deduction shall be made from the
employee's accumulated sick leave in accordance with the amount paid to the employee
by the Employer until such time as the employee's accumulated sick leave is depleted.
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 5
ITEM CA-6
12.4 Emerciency Leave - In the event of critical illness in the employee's immediate family, the
employee may be granted leave of absence with pay for a minimum three (3) working
days.
12.4.1 The term "immediate family" shall be defined as spouse, domestic partner and children of
the employee, step -children, step-parents, and/or grandmother, grandfather, mother,
father, mother-in-law, father-in-law, sister, brother, or other relative living in the
employee's household, or to established relationships having attributes of familial ties.
12.4.2 An employee may be excused by his department head to attend funeral services of a
deceased City employee without loss of pay.
12.4.3 A regular full-time employee may take up to thirty (32) hours of funeral leave for a death
in the employee's immediate family, With department director approval, up to forty-eight
(48) additional hours of sick leave may be utilized in these situations, for a total absence
of eighty (80) hours (two regular work weeks).
12.5 Donation of Sick Leave — Employees may donate their accrued sick leave to another
employee who, because of a personal health condition must take time off from work for
medical treatment or prolonged convalescence. Employees must leave a minimum of
one -hundred (100) hours in their sick leave bank at the time of donation.
12.6 Family Medical Leave - Notwithstanding any provision to the contrary that may be
contained elsewhere in this Agreement, employees who have been employed by the
Employer for at least one thousand two hundred fifty (1250) hours (an average of twenty-
four (24) hours per week) during the previous fifty-two (52) consecutive weeks shall be
eligible for up to twelve (12) weeks family leave without pay during any twelve (12) month
period for any of the following reasons: (1) the birth or placement of a child or adoption or
foster care; or (2) a serious health condition of an employee or an employee's spouse,
child or parent. To the extent available, an employee shall use accrued paid leave (e.g.
sick leave, vacation) during family leave to assure that the total scheduled leave of all
kinds shall not exceed twelve (12) weeks in a period of fifty-two (52) consecutive weeks,
except that an employee may reserve eighty (80) hours of accrued paid leave benefits
during a family leave absence. During a family leave period, the Employer shall continue
the employee's health insurance benefits on the same basis as active employees. The
Employer may recapture any premiums paid if the employee fails to return for reasons
other than the serious health conditions of the employee or immediate family member.
12.7 Court Appearance — An employee who is required to serve on a jury or as a result of
official duties is required to appear before a Court, Legislative Committee, or quasi-
judicial body as a witness in response to a subpoena or other directive, shall be
authorized leave with pay. When summoned and serving for jury service the Employer
may, at its discretion, request that an employee be excused or delayed from jury duty
when the employee's absence would adversely affect business needs. The employer is
required to report to work at the City following jury selection if not serving as a juror or on
days when court is in recess. The employee must complete a Leave of Absence Request
form (signed by the supervisor or his designee) and attach the Jury Summons.
12.8 Military Leave — Military duty shall be granted in accordance with applicable law.
Employees on military duty shall suffer no loss of pay and medical benefits for the initial
three (3) months.
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 6
ITEM CA-6
12.9 Upon separation from employment, an employee in good standing (i.e. one who has not
been terminated for cause), with a minimum of ten (10) years of continuous service shall
be reimbursed at his or her current rate of pay for twenty-five percent (25%) of unused
accrued sick leave up to a maximum of one hundred eighty (180) hours of pay.
ARTICLE XIII HEALTH AND WELFARE INSURANCE BENEFITS
13.1 The Employer shall pay one hundred percent (100%) of the premium necessary for each
full-time employee and ninety percent (90%) of the premium necessary for dependents
(where applicable) of each full-time employee under the Regence Blue Shield Preferred
Provider Plan of Association of Washington Cities Employee Benefits Trust and coverage
in accordance with the Trust under:
Dental —Washington Dental Service Plan A, with Plan I I I Orthodontia
Vision —Vision Service Plan, with ten dollars ($10.00) deductible.
13.1.1 Effective April 1, 2009, the Employer shall pay ninety percent (90%) of the premium
necessary for each full-time employee and their dependents (where applicable) and one -
hundred percent (100%) of the premium for the spouse of each full-time employee under
the Regence Blue Shield Preferred Provider Plan of Association of Washington Cities
Employee Benefits Trust and coverage in accordance with the Trust under:
Dental —Washington Dental Service Plan F, with Plan III Orthodontia
Vision —Vision Service Plan, with ten dollars ($10.00) deductible.
13.2 All regular part-time employees shall receive monetary credit to be applied toward
insurance premium on a pro-rata basis in proportion to the number of hours worked. The
amount received by the employee is allocated according to family status identified above,
i.e. employee, employee + spouse, etc.
13.3 Life Insurance - The Employer shall maintain AWC Employee Benefit Trust Group Basic
Life Insurance coverage for each employee in the amount of seventy-five thousand
dollars ($75,000) payable to a beneficiary designated by the employee.
13.4 Long Term Disability - The Employer shall continue the long-term disability program,
AWC Employee Benefit Trust: Standard Insurance Long Term Disability (LTD) 60%
Benefit payment level following a 90 day waiting period.
13.5 Employees may choose to opt out of coverage for their spouse and/or dependent(s).
Employees with an eligible spouse and/or dependent(s) who elect to opt out of coverage
for their spouse and/or dependent(s) will be reimbursed by the Employer with an amount
equal to fifty percent (60%) of the monthly premium saved. An employee may opt out of
personal coverage if he or she provides proof of valid health insurance from another
source, maintains such coverage and the insurance plan permits. The employee may
choose to apply the reimbursement to their deferred compensation plan or Flexible
Spending Account Reimbursements applied to an employee's deferred compensation
plan shall not be eligible for a City matching contribution. If an employee elects to receive
a cash reimbursement for the monthly premium saved, the Employer will pay an amount
equal to thirty-five percent (35%) of the monthly premium saved.
13.5.1 The bargaining unit covered by this Agreement shall have an opportunity to exercise the
option to opt out of coverage set forth above to the full extent that the health insurance
policy permits. Employees in this unit will have an opportunity to opt out after employees
in the Office -Clerical unit has had an opportunity to opt out with respect to the first two
open positions. This opt out election shall occur during the first week of the "open
enrollment" period as set by the AWC Employee Benefit Trust. Employees shall be
AGREEMENT 2009 -2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 7
ITEM CA-6
notified in advance of the open enrollment period with sufficient notice for decision
making purposes. After election by office clerical employees with regard to the first two
available openings, employees in the Public Works unit shall be afforded an opportunity
to elect to opt out with regard to any remaining opt out opportunities. "Opt out
opportunities" means the number of employees who may opt out within the minimum
coverage requirements of the AWC Employee Benefits Trust. Employees from both units
shall be taken on a seniority basis after the office clerical unit has an opportunity to make
election with respect to the first two opt out opportunities. In the event of conflict between
members of the Public Works unit for an open position, seniority within the bargaining
unit shall govern who is allowed to exercise the election to opt out.
13.6 Flexible Spending Account — The Employer shall provide a special program under the
provisions of IRS Section 125. Employees may voluntarily elect to participate in the
reimbursement program to pay medical or dependent care expenses with pre-tax dollars.
ARTICLE XIV UNIFORMS, CLOTHING AND TRAINING
14.1 The Employer agrees to provide each maintenance employee with five (5) shirts, five (5)
pairs of pants, one (1) jacket, and two (2) sweatshirts yearly. In addition, effective date of
signing, the Employer will provide each public works employee a new, quality pair of work
boots. These boots will be replaced as needed but not more frequently than once every
year.
14.2 The Employer shall reimburse employees for the cost of tuition and fees for job related
classes/courses not provided by the Employer; provided however,
(1) the employee has received prior written approval from the Department Head;
(2) the maximum annual reimbursement shall be fifteen hundred dollars ($1,500.00)
per employee; and
(3) the employee has received a grade of °C" or better, or P in a "pass/fail" system.
14.3 The Employer shall provide to all maintenance employees adequate protective clothing,
such as gloves, safety glasses, rain gear, rain boots, etc. at no cost to the employee,
based on Director of Public Works approval.
ARTICLE XV PROBATIONARY PERIOD, LAYOFF RECALL AND JOB VACANCIES
15.1 Probation Period - A new employee shall be subject to a six (6) month probation period
commencing with the most recent date of hire. During the probation period, the employee
shall be considered on trial and subject to discharge at the sole discretion of the
Employer. Discharge during the probation period shall not be subject to the grievance
procedure.
15.2 Seniority - An employee's seniority shall be defined as that period from the employee's
most recent first day of compensated work within the bargaining unit.
15.2.1 An employee's seniority shall be broken so that no prior period of employment shall be
counted and his seniority shall cease upon:
Justifiable discharge, or
Voluntary quit
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 8
ITEM CA-6
15.2.2 In layoff, recall and filling permanent job vacancies, the Employer shall give consideration
to an employee's length of continuous service with the Employer and his ability to
perform the duties required in the job. In applying this provision, it is the intent to provide
qualified employees with opportunities for promotion and the Employer with efficient
operations.
15.3 Layoff — In case of a layoff, the employee with the shortest length of continuous service
within the work group shall be laid off first. The Employer shall provide an employee with
four (4) weeks advance notification prior to layoff.
15.4 Recall — In case of recall, those employees within the work group laid off last shalt be
recalled first. An employee on layoff must keep both the Employer and the Union
informed of the address and telephone number where he can be contacted.
15.5 Job Vacancies — When a permanent job vacancy occurs, present employees shall be
given first consideration for filling the vacancy, based on their length of service with the
Employer and ability to perform the duties of the job.
15.5.1 Notice of permanent job vacancies shall be posted on the bulletin board for seven (7)
days. Present employees who desire consideration for such opening shall notify the
Employer in writing during the seven (7) day period the notice is posted.
ARTICLE XVI DISCHARGE AND DISCIPLINE
16.1 The Employer shall not discharge nor suspend a permanent employee without just
cause, but in respect to discharge or suspension shall give at least one (1) warning letter
of the complaint against such employee -to the employee in writing and a copy of the
same to the Union, except that no warning letter need be given to an employee before he
is discharged or suspended if the cause of such discharge or suspension is for theft,
gross insubordination, drunkenness on duty, and/or issues of parallel magnitude.
Warning letters to be considered as valid, shall be issued within thirty (30) days after the
occurrence of the violation claimed by the Employer in such warning letter.
ARTICLE XVII GRIEVANCE PROCEDURE
17.1 Grievance Defined - A grievance is hereby defined as a dispute over the interpretation or
application of any of the specific provisions of this Agreement. Grievances shall be
processed in accordance with the procedures set forth below.
17.1.1 Step 1 - The grievant shall, within fifteen (15) working days from the time the complaint
arose or should have been reasonably known to exist, orally present the alleged
grievance to the employee's supervisor_ If the grievance is adjusted orally, the disposition
shall be reduced to writing and subject to the final approval of the City Manager and the
Union.
17.1.2 Step 2 - If 'no settlement is reached at Step 1, the grievance shall be reduced to writing,
dated and signed by the employee(s) involved and/or the Union, and shall state the
specific factual basis of the grievance, the provision or provisions of the Agreement
allegedly violated, and the remedy sought. Such grievance shall be submitted to the City
Manager within fifteen (15) days of the decision reached by the supervisor.
Representative(s) of the Union will be present at any meeting called to consider the
grievance at this Step 2. The City Manager shall send a written answer to the Union
within fifteen (15) calendar days of receipt.
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 9
ITEM CA-6
17.1.3 Step 3 If no settlement is reached at Step 2, the Union in its sole discretion may, within
fifteen (15) days of the receipt of the Step 2 answer, invoke arbitration by requesting a list
of at least seven (7) arbitrators from the Public Employment Relations Commission. The
arbitrator shall be chosen by the parties alternately striking such list. Only grievances
which are presented to the Employer in writing during the term of this Agreement shall be
subject to arbitration. The decision of the arbitrator shall be final and binding upon the
parties; provided however, no arbitrator shall have the authority to render a decision or
award which modifies, adds to, subtracts from, changes or amends any term or condition
of this Agreement.
17.1.4 The cost of services of the arbitrator shall be shared equally by the parties. All other costs
(such as attorney fees, witness time, transcripts, etc.) shall be borne separately by the
party incurring the expense.
17.2 Time Limits — Any grievance not presented to the Employer within the time frames
specified above shall be null and void. Time limits described herein may be extended by
mutual agreement of the parties.
ARTICLE XVII SAVINGS CLAUSE
18.1 Should any provision of this Agreement and/or any attachments hereto be held invalid by
operation of Law or by any tribunal of competent jurisdiction or if compliance with or
enforcement of any provision should be restrained by such tribunal, the remainder of this
Agreement and/or any attachments hereto shall not be affected thereby and the parties
shall enter into immediate collective bargaining negotiations for the purpose of arriving at
a mutually satisfactory replacement of such provisions and/or any attachment hereto.
ARTICLE XIX COMPLETE AGREEMENT
19.1 The parties acknowledge that each had the unlimited right and opportunity to make
demands and proposals with respect to any matter deemed a proper subject to collective
bargaining. The results of such negotiations are set forth in writing in this Agreement. The
Employer and Union each voluntarily and unqualifiedly agree to waive the right to
bargaining over any other subjects for the duration of this Agreement unless mutually
agreed otherwise.
ARTICLE XX PAST PRACTICES
20.1 Any and all verbal agreements previously entered into by the parties hereto are mutually
cancelled and suspended by the Agreement. Unless specifically provided herein to the
contrary, past practices'shall not be binding on the Employer.
ARTICLE XXI DURATION
21.1 This Agreement shall be effective January 01, 2009 and shall remain in full force and
effect through December 31, 2011, unless otherwise provided for herein and shall remain
in effect during the course of negotiations on a new Agreement.
PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the
International Brotherhood of Teamsters
By
David A. Grage, Secretary -Treasurer
Date
By
Date
CITY OF MEDINA, WASHINGTON
Donna Hanson, City Manager
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE .10
ITEM CA-6
APPENDIX "A"
to the
AGREEMENT
by and between
CITY OF MEDINA, WASHINGTON
and
PUBLIC PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
(Representing the Public Works Employees)
January 01, 2009 through December 31, 2011
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF MEDINA,
WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, - affiliated with the International
Brotherhood of Teamsters, hereinafter referred to as the Union.
A.1 Effective January 01, 2009, the classifications of work and monthly rates of pay for such
classifications shall be increased as follows:
STEP A STEP B STEP C STEP D
CLASSIFICATION 00-12m 13-24m 25-36m 37 m +
Maintenance Worker 4186 4381 4657 4906
Maintenance Supervisor 5147 5433 5724 6030
A.2 Effective January 01, 2010, the rates of pay which were effective as of January 01, 2009,
shall be increased by one hundred percent (100%) of the increase in the Seattle —
Tacoma - Bremerton Area Consumer Price Index for All Urban Wage Earners and
Clerical Workers (CPI-W), All Items Revised Series (1982-84=100), as published by the
Bureau of Labor Statistics, for the period from June 2008 to June 2009.
A.3 Effective January 01, 2011, the rates of pay which were effective as of January 01, 2010,
shall be increased by one hundred percent (100%) of the increase in the Seattle —
Tacoma - Bremerton Area Consumer Price Index for All Urban Wage Earners and
Clerical Workers (CPI-W), All Items Revised Series (1 982-84=1 00), as published by the
Bureau of Labor Statistics, for the period from June 2009 to June 2010.
A.4 The rate of pay set forth within Sections A.1, A.2 and A.3 reflect a full-time, forty (40)
hours per week position. The monthly rates of pay for part-time employees shall be pro-
rated based on hours worked.
A.5 Longevity Pay — All employees shall receive monthly Longevity Pay in addition to their
monthly rates of pay as follows:
Service Time Percentage of Base Monthly Wage
After 4 years 2%
After 8 years 4%
After 12 years 6%
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 11
ITEM CA-6
A.6 Education Pa v — All employees shall receive monthly Education Pay in addition to their
monthly rates of pay for education achievement in approved fields of job -related studies
as follows:
College Achievement Monthly Amount
45 Credits $50
AA Degree/ 90 Credits $100
BABS Degree $200
A.7 A maximum payment of not more than 6% of base pay will be paid to new employees
hired after the effective date of the 2006-2008 agreement for longevity and education
pay.
A.8 Temporary employees shall be paid at Step A for the Maintenance Worker position.
Entitlements commence when a temporary employee becomes eligible for bargaining unit
membership by completing two (2) months (60 calendar days) of full-time work or three
hundred -forty-seven (347) hours of part-time work in a calendar year and complies with
the eligibility requirements of any applicable health insurance policy.
PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the
International Brotherhood of Teamsters
By By
David A. Grage, Secretary -Treasurer
Date Date
CITY OF MEDINA, WASHINGTON
Donna Hanson, City Manager
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 12
ITEM CA-6
MEMORANDUM OF UNDERSTANDING
to the
AGREEMENT
by and between
CITY OF MEDINA, WASHINGTON
and
PUBLIC, PROFESSIONAL & OFFICE -CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763
(Representing the Public Works Employees)
January 1, 2009 through December 31, 2011
IT IS UNDERSTOOD AND AGREED the parties to this Agreement will meet for the purpose of
establishing a Voluntary Employee's Beneficiary Association Trust (VEBA) for employees in this
bargaining unit. It is the intent of the parties to commence negotiations for employee participation as
soon as possible after AWC publishes relevant information for City participation in a VEBA. These
discussions shall take place no later than January, 2010. Should the information not be available
through AWC, the City shall search for alternative solutions.
Items of discussion for the purposes of establishing this plan shall include:
• Mandatory payroll deductions.
• Contributions of accrued but unused sick leave upon separation from employment.
• Contributions of accrued sick leave in excess of the sick leave accrual cap.
• Employee contributions.
• Employer contributions.
PUBLIC, PROFESSIONAL & OFFICE -
CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the
International Brotherhood of Teamsters
By By
David A. Grage, Secretary -Treasurer
Date Date
CITY OF MEDINA, WASHINGTON
Donna Hanson, City Manager
AGREEMENT 2009 - 2011
CITY OF MEDINA (PUBLIC WORKS)
PAGE 13
ITEM CA -7
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECTITITLE: Three year labor agreement for Police Bargaining Unit
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: Donna Hanson
BACKGROUND/SUMMARY:
The Police Officers have ratified the labor agreement with the contract changes previously reviewed by Council.
Article 8: Adds Veteran's Day and the Day after Thanksgiving to premium pay holidays
Article 9.2: Life Insurance - Increased from $50,000 to $75,000
Article 9.1.1: The Employer shall pay 90% of the premium for each full-time employee and their dependents
and 100% of the premium for the spouse of each full-time employee. Changed Dental Plan
from plan A to F
Article 11: Increased deferred compensation from $200 to $250
Appendix Wages:
A.3: 2009 6.5% CPI
2010 CPI
2011 CPI
Attachments: 2009 — 2011 Contract
BUDGET/FISCAL IMPACT: ESTIMATED IMPACT INCLUDED IN 2009 BUDGET
STAFF RECOMMENDATION: Approval
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE THREE YEAR LABOR AGREEMENT FOR POLICE
OFFICERS AND AUTHORIZE THE CITY MANAGER TO SIGN THE CONTRACT"
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1ST reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
ORDINANCE #
RESOLUTION #
ITEM CA-7
FINAL VERSION
4/13/09
AGREEMENT
by and between
CITY OF MEDINA, WASHINGTON
and
CITY OF MEDINA PATROL OFFICERS COLLECTIVE
January 01, 2009 through December 31, 2011
{ WSS646173.DOC;1/00093.900000/}
ITEM CA-7
TABLE OF CONTENTS
ARTICLE
SUBJECT
PAGE
Article 1
Purpose
2
Article 2
Definitions
2
Article 3
Recognition
2
Article 4
Probationary Period
2
Article 5
Hours of Work
2
Article 6
Vacation
4
Article 7
Leaves
5
Article 8
Holidays
6
Article 9
Health and Welfare Insurance Benefits
6
Article 10
Uniforms and Equipment
8
Article 11
Wages and Incentive Programs
9
Article 12
Employee's Bill of Rights
10
Article 13
Discharge and Discipline
11
Article 14
Grievance Procedures
11
Article 15
Management Rights
12
Article 16
Savings Clause
12
Article 17
Term of Agreement
12
Signatures
13
Appendix 1 - Signing Bonus
14
{W SS646173.DOC;1/00093.9000004
AGREEMENT 2009 — 2011
POLICE OFFICERS CBA
Final
PAGE 1
ITEM CA-7
ARTICLE 1 PURPOSE
1.1 Purpose - The purpose of the Employer and Employees in entering into this agreement is to set
forth their complete agreement with regards to wages, hours and working conditions for the Employees,
so as to promote the efficiency of law enforcement; public safety; morale and security of employees
covered by this agreement; and harmonious relations, giving recognition to the rights and responsibilities
of the Employer and Employees.
ARTICLE 2 DEFINITIONS
2.1 Definitions — Terms used in this agreement are defined as follows:
2.1.1 Employer or City — means the City of Medina, Washington.
2.1.2 Employee or Patrol Officers — means regular full-time commissioned officers, excepting the
Chief of Police, Captains, and Lieutenants. Provided, however, that regular officers who have not yet
been commissioned pending successful completion of the academy, shall be paid in accordance with the
terms of this agreement with regard to wage and hour calculations.
ARTICLE 3 RECOGNITION
3.1 The Employer agrees to recognize the Medina Police Officers Collective as the exclusive
collective bargaining representative for the bargaining unit composed as follows, as discussed at
the November 6 meeting:
Included: All regular full-time commissioned Police Department employees employed by the
City of Medina, Washington.
Excluded: Chief of Police, Captains, Lieutenants, and reserve officers and all other employees of
the City.
ARTICLE 4 PROBATIONARY PERIOD
4.1 Probation Period - A new entry-level employee shall be subject to a one (1) year probation
period commencing on the date of graduation from the Basic Law Enforcement Academy. A new
lateral -level employee shall be subject to a probationary period of one (1) year, commencing with
the most recent date of hire. During the probation period, the employee shall be considered on
trial and subject to discharge at the sole discretion of the Employer. Discharge during the
probation period shall not be subject to the grievance procedure.
4.2 Probation may be extended in accordance with the provisions of civil service rule.
ARTICLE 5 HOURS OF WORK
5.1 Normal Work Schedule - The normal shift for Police Officers shall be either a regularly
scheduled work day consisting of eight (8) consecutive hours or a regularly scheduled alternative work
day consisting of ten (10) or twelve (12) consecutive hours. The basic work week shall consist of either
five (5) consecutive days of eight (8) consecutive hours followed by two (2) days off or four (4)
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consecutive days of ten (10) consecutive hours followed by three (3) consecutive days off, or four (4)
consecutive days of three twelve (12) consecutive hour shifts and one (1) ten (10) hour shift followed by
four (4) consecutive days off. At least seventy-two (72) hours notice shall be given before change in shift
involving non -emergent situations. In the event notice of less than seventy-two (72) hours is given, all
hours worked within the seven (7) day period that are outside of the prior schedule shall be compensated
at the overtime rate.
5.2 Special Assignments — Officers assigned to Special assignment may work five (5) consecutive
days of eight (8) hours each with two (2) days off.
5.3 Employer Scheduling Right — The employer reserves the right to schedule individual hours of
work, shift assignments, days off, and to schedule overtime. The Employer will make a reasonable effort
to notify Employees of such changes thirty (30) days in advance of the change, provided the Employer
had advance knowledge of the need for a change in schedule.
5.4 Meal and Rest Periods — A work day shift shall include a thirty (30) minute meal period and two
(2) fifteen (15) minute rest periods taken at the employee's discretion. Employees shall be available to
respond to calls during meal and/or rest periods.
5.5 Overtime — If an employee is required to work (includes compensatory time, sick leave and
vacation) in excess of his normal scheduled work shift, he/she shall be compensated for such work at one
and one-half (1-1/2) times his/her regular straight -time hourly rate of pay. Overtime shall not be paid for
the first fifteen (15) minutes of time immediately before or after the employee's shift. Thereafter,
overtime shall be paid in increments of fifteen (15) minutes, with the major portion of fifteen (15)
minutes being paid as fifteen (15) minutes. All overtime must be authorized in advance by the Chief of
Police or designee, or within twenty-four (24) hours after its occurrence under circumstances where the
Chief of Police or designee is not available for prior authorization.
5.6 Compensatory Time — Compensation for overtime shall be in the form of additional
compensatory time off or extra pay at the officer's option. No officer shall accumulate more than one
hundred twenty (120) hours of compensatory time in one (1) year or carry over more than eighty (80)
hours compensatory time into a succeeding year. Upon termination of employment, employees shall
receive all compensatory time earned and not yet taken.
5.7 Worldng out of Classification — Employees temporarily assigned to work at a supervisory
classification for two (2) consecutive weeks or more shall be paid at the first step in the supervisory
classification above the Employees current step, for the hours worked at the higher classification.
5.8 Training or Mandatory Meetings — Any training or mandatory meeting, which fall outside of
the employees normal work schedule will be compensated at the employee's overtime rate with a three
(3) hour minimum. If the training falls into the normal work day shift, the employee will be paid at
his/her regular rate. If the training session falls on the employee's day off, the employee will be
compensated at the employee's overtime rate. The employees shall be given as much advance notice of
training/mandatory meetings as possible.
5.9 Court Appearances — When a court appearance falls outside the normal work hours, the
employee will be paid at the overtime rate with three (3) hour minimum. A court appearance is any
appearance directed by a subpoena or court related conference requested by the prosecutor or judge
including DOL hearings. If the court appearance is cancelled less than twenty-four (24) hours prior to the
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scheduled appearance outside of normal duty hours the employee will be paid at the overtime rate for
three (3) hours.
5.10 Emergency Callback — An employee who is called back to work in an emergency, more than
one hour before, or after having completed his normal shift and having left the premises, shall receive
callback pay of a minimum of three (3) hours at one and one-half (1-1/2) times the employee's regular
straight -time rate of pay.
ARTICLE 6 VACATION
6.1 Eligibility — Regular full-time employees shall accrue vacation time off with pay as set forth in
Section 6.2, based upon the employee's continuous length of service accumulated as of the most recent
anniversary date of his/her employment. An employee shall not be eligible to take vacation time off until
he/she has worked for the Employer for a minimum of twelve (12) calendar months from his/her date of
hire.
6.2 Accrual — Vacation time off shall accrue on the following basis:
Years of Service
Annual Accrual
Annual Carryover
First Year
96 hours
144 hours
Second through Fourth Years
112 hours
168 hours
Fifth through Seventh Years
128 hours
192 hours
Eighth and Ninth Years
144 hours
216 hours
Tenth through fourteenth Years
160 hours
240 hours
Fifteenth through nineteenth Years
176 hours
264 hours
Twentieth and subsequent years
200 hours
300 hours
Application of this section shall not reduce the number of days any employee is currently earning.
Regular full-time employees vacation accrual shall be pro rata, based upon the relationship of the hours
worked per week to forty (40) hours.
6.3 Payment Upon Termination — No vacation credit shall be given unless the employee has
worked for the Employer at least six (6) months. In the case of employment for six (6) months or longer,
upon termination of employment, employees shall receive all vacation time earned and not yet taken;
provided however, this termination benefit shall be forfeited in the event of discharge for just cause, or in
the case of voluntary termination where the employee has failed to give the Employer at least two (2)
weeks written notice of such termination.
6.4 Scheduling — All vacations shall be approved by the Chief of Police, or his/her designee.
Vacation periods shall be selected first by rank and then by seniority within rank. Employees entitled to
more than ninety-six (96) hours annual vacation time, who split their vacation, may apply their seniority
preference to either part, but not both. Vacation requests of forty (40) hours or more at one time shall be
made thirty (30) days in advance; provided however, employees who wish to request more than one
hundred twenty (120) hours at one time shall notify the Employer at least one hundred (100) days in
advance for scheduling purposes.
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6.5 Death Benefit — Upon the death of an employee in active service, the accrued vacation pay of the
deceased employee shall be paid to his/her estate.
6.6 Overtime/Off-Duty Opportunities — Every effort shall be made to offer scheduled overtime and
off -duty assignments to employees on a rotating basis.
ARTICLE 7 LEAVES
7.1 Sick Leave
7.1.1 Accrual — Employees shall accumulate sick leave with pay at the rate of eight (8) hours per
month of service; provided, however, no employee shall be accredited with an accumulation greater than
nine hundred sixty (960) hours. Employees hired after execution of this Agreement shall receive ninety
six (96) hours upon initial hire to be repaid from the first year's accrual. Leave used but not earned shall
be repaid to the Employer upon termination.
7.1.2 Usage — Sick leave shall be granted upon application before or within reasonable time after the
absence, depending on the circumstance of each case. Each employee shall use sick leave solely for the
purpose of bona fide illness, accident or other conditions that require medical treatment or supervision
and require employee to be absent from work. Utilization of sick leave for any other purpose shall be
cause for disciplinary action. An Employee may be require to provide a written statement, furnished by
his or her healthcare provider, including the nature and severity of the illness or injury, relationship to the
employee and a statement of need for care or attendance of the employee.
7.1.3 Usage for Family Members - Sick leave may be utilized for care of a spouse's health condition
or for a dependent child (including dependent step -child or foster child) under the age of eighteen (18)
with a condition that requires treatment or supervision as more particularly established in Chapter 296-
130 of the Washington Administrative Code (WAC). Sick leave may also be used for the care, treatment
and preventative health care of the employee's dependents.
7.1.4 Donation of Sick Leave — Employees may request in writing to donate a portion of their accrued
sick leave to another employee who, because of a substantial health condition, must take time off from
work for medical treatment or prolonged convalescence, and who has exhausted all of their own sick
leave and vacation leave accruals.
7.1.5 Sick Leave Buy Out — Upon separation from employment, an employee in good standing (i.e.
one who has not been terminated for cause), with a minimum of ten (10) years of continuous service shall
be reimbursed at his or her current regular rate of pay for twenty-five percent (25%) of unused accrued
sick leave up to a maximum of one hundred eighty (180) hours of pay.
7.2 State Industrial — In the event employees are absent for reasons which are covered by State
Industrial Insurance, the Employer shall pay the employee an amount equal to the difference between the
amount paid the employee by the Department of Labor and Industries and the amount the employee
would have otherwise been eligible to receive in sick leave. Such payment(s) to the employee shall be
made at such times as the difference is reasonably determinable. A deduction shall be made from the
employee's accumulated sick leave in accordance with the amount paid to the employee by the Employer
until such time as the employee's accumulated sick leave is depleted.
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7.3 Emergency Leave — In the event of a death or critical illness in the employee's immediate
family, he/she may be granted paid leave of absence not to exceed three (3) working days.
7.3.1 Immediate Family Defined — For the purpose of Article 7, Immediate Family is defined as the
employee's spouse or domestic partner, sister, brother, mother, father, child, mother-in-law, father-in-law,
sister-in-law, brother-in-law, grandparent, grandparent -in-law, grandchildren, aunt, uncle, cousin, step -
relations equivalent to those listed, other resident of the employee's household unless otherwise specified,
and not other persons.
7.4 City Employee Funeral — An employee may be excused by his/her department head to attend
funeral services of a deceased City employee without loss of pay.
7.5 Family Medical Leave - Family Medical Leave benefits will be afforded as provided by the
Federal Family Medical Leave Act.
7.6 Funeral Leave — If an employee suffers a death in the immediate family such employee shall be
allowed up to three days off with pay. Funeral leave shall be granted upon approval of the Chief of Police
or his/her designee.
ARTICLE 8 HOLIDAYS
8.1 Employees shall receive ten (10) hours pay for each of the following City recognized holidays.
Employees schedule to work on Memorial Day, Independence Day, Labor Day, Veteran's Day,
Thanksgiving Day, The Day after Thanksgiving and Christmas Day will be compensated at the overtime
rate for those seven days. Employees have the option of using their holiday hours or receiving payment.
Payment for all holidays shall be made once a year, on the first regular payday of December.
8.2 New Year's Day
Martin Luther King Jr.'s Birthday
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Day After Thanksgiving Day
Christmas Day
Two (2) Floating Holidays, designated by the employee.
ARTICLE 9 HEALTH AND WELFARE INSURANCE BENEFITS
9.1 Medical Coverage — The Employer shall provide such medical insurance coverage for those
employees to whom it applies, as is mandated by RCW 41.26, the Law Enforcement Officers and Fire
Fighters Retirement System Laws of 1969, as revised.
9.1.1 Medical Insurance — The Employer shall pay ninety percent (90%) of the premium necessary for
each full-time employee and their eligible dependents and one hundred percent (100%) of the premium
for the spouse of each full-time employee under the Regence Blue Shield Plan B of Association of
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Washington Cities Employee Benefits Trust (or its replacement plan) and the coverage in accordance with
the Trust under:
Dental — Washington Dental Service Plan F, with Plan III Orthodontia
Vision — Vision Service Plan, with ten dollars ($10.00) deductible
9.2 Life Insurance — The Employer shall maintain the present level of benefits available through the
AWC Employee Benefit Trust Group Basic Life Insurance for each employee in the amount of seventy
five thousand dollars ($75,000) , payable to a beneficiary designated by the employee.
9.3 Long Term Disability — The Employer shall continue the long term disability program under the
AWC Employee Benefit Trust:
60% Benefit payment level following a 90-day waiting period.
9.4 Employees may choose to opt out of coverage for their spouse and/or dependent(s). Employees
with an eligible spouse and/or dependent(s) who elect to opt out of coverage for their spouse and/or
dependent(s) will be reimbursed by the Employer with an amount equal to fifty percent (50%) of the
monthly premium saved. An employee may opt out of personal coverage if he or she provides proof of
valid health insurance from another source, maintains such coverage and the insurance plan permits. The
employee may choose to apply the reimbursement to their deferred compensation plan or Flexible
Spending Account. Reimbursements applied to an employee's deferred compensation plan shall not be
eligible for a City matching contribution.
9.5 Flexible Spending Account (or VEBA) - The Employer shall provide a program under the
provisions of IRS Section 125 that permits reimbursement of employees for medical, dependent and
elderly care expenses to the fullest extent permitted by Section 125.
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ARTICLE 10 UNIFORMS AND EQUIPMENT
10.1 Property of Employer — All uniforms and equipment issued by the Employer to each employee
shall remain the property of the Employer.
10.2 Uniforms and Equipment — The Employer shall provide all clothing and equipment that an
employee is authorized to wear and authorized to purchase by the Chief of Police, or his/her designee.
The Employer shall further provide replacements as necessary to properly maintain an employee's
uniform in a presentable manner.
10.3 Uniform — The Employer shall provide each employee with a minimum of the following uniform
articles:
Long Sleeve Shirts
3 each
Short Sleeve Shirts
3 each
Uniform Trousers
3 each
Jump Suit (Winter)
1 each
Eight Point Seattle Style Dress Cover
1 each
Department Ball Cap
1 each
Uniform Ties
2 each
Tie Bar
1 each
Duty Jacket
1 each
Rain Coat
1 each
Summer Footwear
1 pair
Winter Footwear
1 pair
Body Armor
1 each
Leather Gloves
1 pair
10.4 Equipment — The Employer shall provide each employee with a minimum of the following
equipment:
Leather or Nylon Duty Gear
1 each
Baton
1 each
Baton holder
1 each
O.C. Spray
1 each
Handcuffs and Cases
2 each
Key holder
1 each
Magazine Holder
1 each
Radio Holder
1 each
Holster for Department Issued Weapon
1 each
Biohazard Glove Holder
1 each
Department Issued Sidearm Weapon
1 each
10.5 Special Assignment Equipment and Uniforms — Any specialized clothing or equipment
required for special assignments can be requested and approved by the Chief of Police or his/her
designee.
10.6 Cleaning — The Employer shall provide contract cleaning service, which shall provide for the dry
cleaning of approved duty uniforms, as needed.
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10.7 Ammunition — The Employer shall provide each officer one hundred (100) rounds of
ammunition per month to be used for training purposes.
10.8 Employee Accountability — Employees shall be held accountable for all protective clothing or
protective equipment assigned to the employee by the Employer. Loss or destruction of items of clothing
or protective equipment shall be replaced by the Employer where said loss was incurred as a direct result
of the performance of the employee while on the job or as a result of an occurrence not due to the
employee's intentional act or negligence. Accountable items of clothing or protective equipment assigned
to an employee which are lost or mutilated as a direct result of the employee's negligence or off duty
activities shall be replaced by the employee.
ARTICLE 11 WAGES AND INCENTIVE PROGRAMS
11.1 2009 Wage Schedule — The following is an outline of the base wage schedule effective January
1, 2009 :
CLASSIFICATION
STEP A
STEP B
STEP C
STEP D
0 —12 m
13-24 m
25-36m
3748m
Police Officer — A
$4,982
$5,275
$5,568
$5,862
Police Officer — B
$5,041
$5,334
$5,627
$5,921
Police Officer — C
$5,157
$5,451
$5,744
$6,037
Police Officer — D
$5,275
$5,568
$5,862
$6,155
Corporal/Sergeant — A
$5,871
$6,190
$6,517
$6,851
Corporal/Sergeant — B
$5,987
$6,307
$6,634
$6,969
11.1.1 2010 Wage Schedule — Effective January 1, 2010 , the classifications and monthly rates of pay
which were effective as of January 1, 2009, shall be increased by one hundred percent (100%) of the
increase in the Seattle Area Consumer Price Index for All Urban Wage Earners (CPI-W), All Items
Revised Series (1982-84=100), as published by the Bureau of Labor Statistics, for the period from June
2008 to June 2009.
11.1.2 2011 Wage Schedule — Effective January 1, 2011 , the rates of pay which were effective as of
January 1, 2010 , shall be increased by one hundred percent (100%) of the increase in the Seattle Area
Consumer Price Index for All Urban Wage Earners (CPI-W), All Items Revised Series (1 982-84=1 00), as
published by the Bureau of Labor Statistics, for the period from June 2009 to June 2010 .
11.1.3 In the event that an officer is promoted to corporal from within the department, he or she shall be
placed at a wage step in the corporal wage grid that most closely corresponds to a 5% increase in pay.
11.1.4 Step B Police Officer requires 45 college credits; Step C Police Officer an AA degree or 90
college credits; and Step D Police Officer a BA or BS degree. Step B Corporal/Sergeant requires a BA or
BS degree.
11.2 Longevity Incentive — Employees upon completion of four (4) years of service shall be entitled
to longevity pay of two percent (2%) of their base monthly wage. Employees upon completion of eight
(8) years of service shall be entitled to longevity pay of an additional two percent (2%) of their base
monthly wage for a total of four percent (4%). Employees upon completion of twelve (12) years of
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service shall be entitled to longevity pay of an additional two percent (2%) of their base monthly wage for
a total of six percent (6%).
11.3 Exemplary Service Pay — After twenty-four (24) months of satisfactory service, an employee
shall be eligible for Exemplary Service Pay, up to a maximum of five percent (5%) of the employee's
base pay, based on meeting performance criteria established by the Chief of Police. After thirty-six (36)
months of satisfactory service, an employee shall be eligible for Exemplary Service Pay, up to a
maximum of ten percent (10%) of the employee's base pay, based on meeting performance criteria
established by the Chief of Police.
11.4 Deferred Compensation — Each employee shall be eligible to participate in the ICMA-RC
Deferred Compensation plan. The City will provide a match contribution up to a maximum of $250 per
month for each employee.
11.5 Shift Differential — Employees working a regularly scheduled shift, during which, at least one-
half (1/2) of the hours are between the hours of 12:00 a.m. and 6:00 a.m. will be compensated an
additional three percent (3%) of the base wage.
ARTICLE 12 BILL OF RIGHTS
12.1 All employees shall be entitled to the protection of what shall hereinafter be termed as the "Police
Officer's Bill of Rights" which shall be added to the present Rules and Regulations of the City of Medina
Police Department. The wide-ranging powers and duties given to the department and its members involve
them in all manner of contacts and relationships with the public. Of these contacts come many questions
concerning the actions of members of the force. These questions often require immediate investigations
by superior officers designated by the Chief of the Police Department. In an effort to insure that these
investigations are conducted in a manner, which is conducive to good order and discipline, the following
guidelines are promulgated:
12.1.1 In criminal matters an employee shall be afforded those constitutional rights available to any
citizen. In matters relating to job performance, the following guidelines shall be followed.
12.1.2 Any interrogation of an employee shall be at a reasonable hour, preferably when the employee is
on duty unless the exigencies of the investigations dictate otherwise. When practicable, interrogations
shall be scheduled for the daytime.
12.1.3 The interrogation shall not violate the individual's constitutional rights, which are afforded any
citizen, regardless of occupational position and shall take place at the Medina Police Department facility,
except when impractical. The employee shall be afforded an opportunity and facilities to contact and
consult privately with an attorney of his own choosing and/or a representative of the Guild before being
interrogated. An attorney of his own choosing and/or a representative of the Guild may be present during
the interrogations, but may not participate in the interrogation except to counsel the employee.
12.1.4 The questioning shall not be overly long and the employee shall be entitled to such reasonable
intermissions as he shall request for personal necessities, meals, telephone calls and rest periods.
12.1.5 The employee shall not be subjected to any offensive language, nor shall the employee be
threatened with dismissal, transfer or other disciplinary punishment as a guise to attempt to obtain his/her
resignation, nor shall the employee be intimidated in any other manner. No promises nor rewards shall be
made as an inducement to answer questions.
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12.1.6 No employee shall be required to take or be subjected to any lie detector or similar test as a
condition of continued employment.
ARTICLE 13 DISCHARGE AND DISCIPLINE
13.1 The Employer shall not discharge, nor suspend a permanent employee without just cause, but in
respect to discharge or suspension shall give at least one (1) warning letter of the complaint against such
employee to the employee in writing, except that no warning letter need be given to an employee before
he is discharged or suspended if the cause of such discharge or suspension is for theft, gross
insubordination and/or drunkenness on duty, and/or issues of parallel magnitude. Warning letters to be
considered as valid, shall be issued within thirty (30) days after the occurrence or knowledge of the
violation claimed by the Employer in such warning letter.
13.1.1 The Employer shall issue to the employee a written Notice of Investigation into allegations of
misconduct within ten (10) working days after knowledge of the occurrence or receipt of a complaint of
misconduct. Verbal notification shall be made as soon as possible.
13.2 Warning letters shall be immediately removed from the employee's personnel file in the event
that the complaint is determined to be unfounded.
13.3 Disputes regarding this Article shall be handled through the grievance procedure.
ARTICLE 14 GRIEVANCE PROCEDURE
14.1 Grievance Defined — A grievance is hereby defined as a complaint or dispute, misunderstanding
or controversy between the Employer and an employee(s) arising out of the interpretation or application
of the expressed terms and conditions of this Agreement. Such grievances shall be handled in the
following manner:
Step 1 - The grievant shall orally present the alleged grievance to the Chief of Police. If
the grievance is adjusted orally, the disposition shall be reduced to writing and subject to the final
approval of the City Manager.
Step 2 - If no settlement is reached at Step 1, the grievance shall be reduced to writing,
dated and signed by the employee(s) involved, and shall state the specific factual basis of the grievance,
the provision or provisions of the Agreement allegedly violated, and the remedy sought. Such grievance
shall be submitted to the City Manager.
Step 3 — If no settlement is reached at Step 2, the Employee in his/her sole discretion
may, within (15) days of the receipt of the Step 2 answer, invoke arbitration by requesting a list of at least
seven (7) arbitrators from the Public Employment Relations Commission. The arbitrator shall be chosen
by the parties alternately striking such list. Only grievances which are presented to the Employer in
writing during the term of this Agreement shall be subject to arbitration. The decision of the arbitrator
shall be final and binding upon the parties; provided however, no arbitrator shall have the authority to
render a decision or award which modifies, adds to, subtracts from, changes or amends any term or
condition of this Agreement.
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The cost of services of the arbitrator shall be shared equally by the parties. All other costs
(such as attorney fees, witness time, transcripts, etc.) shall be borne separately by the party incurring the
expense.
14.2 Time Limits — With respect to Section 14.1, the following time limits are established.
Any grievance not presented to the Employer in writing as provided in Step 2 above, within thirty
(30) calendar days from the occurrence of the facts or knowledge of the occurrence on which the
grievance is based shall be waived for all purposes. Time limits described herein may be extended by
mutual agreement of the parties.
ARTICLE 15 MANAGEMENT RIGHTS
15.1 The Employees recognizes the right of the Employer to operate and manage its affairs in all
respects in accordance with its responsibilities and the powers and authority the Employer may possess
subject to the terms of this Agreement. Such rights, powers, authority and functions shall include but in
no way shall be limited to the determination of the size and composition of the work force; the selection,
retention, discipline, layoff or discharge of employees; the direction and assignment of the work force; the
allocation of work assignments among all employees; the establishment of work rules; the determination
and location of any job sites; the determination of the equipment to be utilized and the methods to be used
in the discharge of work functions; and the right to contract and subcontract any and all work as the need
may arise, as long as said subcontracting does not result in the layoff of bargaining unit employees.
15.2 The Employees authorize the Employer to enter into agreements with new employees at the date
of hire, which contain a non -compete clause and the requirement that if the employee voluntarily
terminates employment with the City, he or she will repay a prorated portion of the Employer's hiring
costs. Hiring costs are defined as a reasonable estimate of the actual costs of equipping a new officer,
paying the officer during his or her training period and training the officer at the Basic Law Enforcement
Academy. Such an agreement shall not exceed three (3) years in length at which time the officer shall be
deemed to have repaid this hiring obligation through service.
ARTICLE 16 SAVINGS CLAUSE
16.1 Should any provision of this Agreement and/or any attachments hereto be held invalid by
operation of Law or by any tribunal of competent jurisdiction or if compliance with or enforcement of any
provision should be restrained by such tribunal, the remainder of this Agreement and/or any attachments
hereto shall not be affected thereby and the parties shall enter into immediate collective bargaining
negotiations for the purpose of arriving at a mutually satisfactory replacement of such provisions and/or
any attachment hereto.
16.2 The parties acknowledge that each had the unlimited right and opportunity to make demands and
proposals with respect to any matter deemed a proper subject to collective bargaining. The results of
such negotiations are set forth in writing in this Agreement. The Employer and Employees each
voluntarily and unqualifiedly agree to waive the right to bargaining over any other subjects for the
duration of this Agreement unless mutually agreed otherwise.
ARTICLE 17 TERM OF AGREEMENT
17.1 Term of Agreement — This Agreement shall be effective January 01, 2009 and shall remain in
full force and effect through December 31, 2011 , unless otherwise provided for herein and shall remain
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in effect during the course of negotiations on a new Agreement. The wage, incentive and leave accrual
provisions of Article 11 shall be adjusted and/or paid retroactively to January 1, 2009.
17.2 New Contract Negotiations — Within four (4) months prior to the termination date of this
Agreement, the Employer shall open this Agreement for the purpose of renegotiating changes in the
Agreement.
Approved this day of
Ismael Ramirez
Michael Girias
James Martin
City of Medina, Washington
Donna Hanson Date
City Manager - City of Medina
2009.
Emmet Knott
John Kane
Date
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ITEM OB-1
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: 2009 Fee schedule and 2009 Fee Schedule Resolution
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY:
BACKGROUND/SUMMARY:
Prudent fiscal policy requires that the City annually review fees charged for services and make
adjustments to insure full cost recovery.
The City's current fee schedule was last adopted on November 13, 2007.
All Department Heads were directed to review the current fee schedule and to make recommended
adjustments, where appropriate based on updated information on the cost of service delivery, as well
any applicable legislation. The largest portion of revenue from the fee schedule is derived from building
permit activity. These fees are graduated based upon value of construction, and consequently will
automatically increase with inflation.
Note: The fee for hazardous tree evaluation was modified and the re -roof fee was updated from the
March 9 meeting
Attached:
1. Current fee schedule with recommended changes outlined
2. Draft resolution adopting 2009 fee schedule
BUDGET/FISCAL IMPACT: NONE
STAFF RECOMMENDATION: Recommend approval
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO APPROVE CHANGES RECOMMENDED BY STAFF AND TO APPROVE
RESOLUTION APPROVING MODIFICATIONS TO 2009 FEE SCHEDULE.
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1ST reading
❑ TABLED/DEFERREDINO ACTION
Enactment reading
ORDINANCE #
RESOLUTION #
ITEM OB-1
CITY OF MEDINA
2009 FEE SCHEDULE
FEE TYPE
AMOUNT
MIVIC
SECTION
211iyyic90
Remove
---
Cede vi latieR o, nalt; s
per y;
VOE)latieR `
per
peFVGlatwE)R
3`4 l
4t4
Move to Chap•:er
Seetien
.A&Kias..F Ra-p FtS14
Aeeident RepeFts $
Inc.ident Repe4s
Incident Repens P O
3.64
2.4$:930 (A)
3.64.0ic)
Audio Duplications
$590 peF tape ^" CD
Update
Section
First CD: No Charge
Subsequent CD's: $5.00 ea
2.48.100
Each page$0.15
Remove
Seal-p
2.49.939-(44
page cost
Computer Pr-intewt, set upTee
$2500
Remove
Seetien
2.48.0304A3
Construction Blueprints and Plan
Aetwal .,.-o.,t Ag ^^StS
Update
Section
Copies (,sepies)
Actual Vendor Cost
2.48.030 (A)
2.48.100
Copies
8 2 " 11 Eaeh page
Update
Section
Sled&-W#ite
$0.15 per page
-48 03- kA)
11 u 17 Each Page $0.20
2.48.100
Copies
Ealer
Each ;image coo
Remove
Sectiea
2.4 8.038-FA}
City Maps
$12.00
Update
Section
Black & White 18 X 38
2.48.0394A
2.48.100
City Maps
$45.00
Update
Section
Color 18 X 38
2:45-930•{44
2.48.100
Ordinances, Resolutions &
First Copy Free; all ethers Subsequent
Update
Section
Notices of Decision
Copies $0.15 per page
2.4.8.030 (A)
2.48.100
Hearing Examiner Fee
$1,259 $1,400
Update
Section
2.78.120
ITEM OB-1
ITEM OB-1
City of Medina
2008 Fee Schedule
TYPE
AMOUNTFEE
SECTION
Case Filing
$31.00 per case
Section
4.01.120
Certifying any document on file
$5.00 per document, plus $0.10 per
Section
page for copies
4.01.120
Day Detention
$10.00 per day, unless another amount
Section
is set by Court order
4.01.120
Duplication of part or all of the
$10.00 per tape
Section
electronic tape of a proceeding
4.01.120
Electronic Home Detention
$25.00 set-up, plus $105.00 per week,
Section
unless another amount is set by Court
4.01.120
order
Failure to Respond
$25.00 for parking cases
Section
$52.00 for infraction cases
4.01.120
Juror Service Fee
$10.00 per day, plus mileage in the
Section
amount set by RCW 43.03.060
4.01.110
Non -Sufficient Funds Fee for
$25.00 per check
Section
Returned Checks
4.01.120
Preparing the record of a case for
$40.00 per case, plus Superior Court
Section
appeal to Superior Court
Filing Fee
4.01.120
Probation Fee
$50.00 per month
Section
4.01.120
Proof of Insurance
$25.00 per case
Section
Card/Administrative Dismissal
4.01.120
Stop Payment Fee for Court
$25.00 per check
Section
Issued Checks
4.01.120
Transcript of Judgment
$6.00 per judgment
Section
4.01.120
Vehicle Impound Hearing Fee
$31.00 per case
Section
4.01.120
Witness Fee
$10.00 per day, plus mileage in the
Section
amount set by RCW 43.03.060. Expert
4.01.100
witnesses may be paid in excess of this
amount only upon prior agreement
between the City and the Expert
Witness.
Work Release
$25.00 set-up, plus $20.00 per day,
Section
unless another amount is set by Court
4.01.120
order
Chapterl'"
Cable Franchise
Negotiated with Franchisee
Section
5.08.060
ITEM OB-1
aMC
411111111111111
Animal Impound Fee
$30.00 i r $�A-A�3
Update
Section
+eRPeURdj $20-0.0-0 0 64F slubsequent
6.04.030
peried. Fees as adopted by King
County Code Title 11
Earl+seRse—n,;,;apd
$-7-. 89
Remove
Section
spGyee�/ e t -e
$r nn SeRi F QtiZeR
6.04.040
Eat-6+seese—A;a;
$i2.09
Remove
Section
$40nn Sen;ei: r+;;zPA
6.04.040
Cat license — Lifetime
$20.00
Section
spayed/neutered
$12.00 Senior Citizen
6.04.040
Cat License — Lifetime
$36.00
Section
unspayed/unneutered
$25.00 Senior Citizen
6.04.040
Dog Weense—A;n;Qal
$19.00
Remove
Section
Spayed,'Rewter-e4
$7 nn SeRi ,r CitiZeR
6.04.040
P 9 g W G e i;se—A_R_ _R_ Iwa
$29.00
Remove
Section
unspGyea��Rpe+4e-Fe4
$1 r nn SeRieF CitiZ
6.04.040
Dog license — Lifetime
$30.00
Section
spayed/neutered
$20.00 Senior Citizen
6.04.040
Dog License — Lifetime
$60.00
Section
unspayed/unnueutered
$40.00 Senior Citizen
6.04.040
L ata Rana ml Faa
c,�
Remove
Section
6.04.040
Repl.......«ent Ta
$2-49 $5.00
Update
Section
6.04.040
Service Animal License
No Charge
Add
Section
6.04.040
False Alarm Response Fee
1st response — Free
Section
2nd response - $50.00
8.12.030
3rd response - $100.00
41h response - $150.00
5th response - $200.00
6th & subseq - $250.00
Home Security System
No charge
Section
Registration
8.12.030
77-77
Pyrotechnics Display License
No charge
Section
8.16.045
Special Event Permit
$50.00 non-refundable, plus cost for
Section
city personnel based on hourly rate
9.40.050
(wages and benefits).
Parking Permit for Designated
No charge for residents
Add non-resident
Section
Parking Areas
$75.00 for non-residents
fee
10.40.060
ITEM OB-1
Temporary Construction Parking
$150.00
Add new flee
Section
Permit
10.72.040
ITEM OB-1
FEE TYPE
AMOUNT
IVIMC
SECTION
Construction Vehicle Parking
Ne ehaFge See Temporary Construction
Section
Permit
Parking Permit
10.72.030
Oversized Vehicle Permit
$500.00
Section
10.72.010
Overweight Vehicle Permit
$500.00
Section
10.72.010
Tracked, spiked, cleated, lugged
$750.00
Section
vehicle permit
10.72.020
Street Excavation/Trench Cut
$250.00 non-refundable, plus cost for
Section
Permit
City inspectors based on hourly rate
12.06.020
(wages & benefits) of the employee(s)
Section
involved
12.08.060
Update
Section
Right-of-way Use Permit
$150.00 plus consultant fees
12.08.010
$250PeF tFee st f^
Update
$300.00 per visit plus $100.00 per hour
Hazardous Tree Evaluation
for a visit over 2 % hours
Section 12.28
ROW Tree Trimming or Removal
$50 00, PIUS ,.t9....,4aRt_ fee.
Update
Permit
$100.00 plus consultant fees
Section 12.28
Tree Mitigation Permit— During
$500.00, plus consultant fees
Update
Section 12.28
Development
Tree Mitigation Permit
ale -Fee $100.00 plus consultant fees
Section 12.28
Not During Development
Section
Garage Sale Permit
No charge
12.36.010
t.
Section
Blanket Utility Permit
$500.00, plus consultant fees
13.12.040
77777777777
Administrative Decision Appeal
Update
Section
Fee
$750.00 plus consultant fees
14.04.070
Update
Conditional Use Permit
$1,000.00 plus consultant fees
Section 17.56
Update
fees
Section
Lot Line Adjustment
$750.00 plus consultant fees
14.04.010
Section
Non -Conforming ROW Permit
$200.00, plus consultant fees
14.04.010
Update
Section
Special Use Permit
$1,000.00 plus consultant fees
14.04.010
ITEM OB-1
Update
Section
Substantial Development Permit
$1,000.00 plus consultant fees
14.04.010
ITEM OB-1
FEE TYPE
AMOUNT
MIVIC
SECTION
Update
Variance
$1,000.00 plus consultant fees
Section 2.78
Administrative Variance ReWew
Update
Section
Permit
$500.00 plus consultant fees
14.08.010
Administrative Special Use Permit
$500.00, plus consultant fees
Add
Section
14.08.010
Minor Deviation
$500.00, plus consultant fees
Add
Section
14.08.010
Update
Section
Site Plan Review Fee
$1,000.00 plus consultant fees
14.12.040
Revision of Site Plan
$500.00, plus consultant fees
Add
Section
14.12.050
77
Section
Building Permit
Attachment A
15.04.030
Section
Mechanical Permit
Attachment B
15.04.010
Section
Grading Permit
Attachment C
15.04.070
Section
Building Moving Permit
$150.00, plus staff/consultant costs
15.08.030
x ,
Update
Tailored Construction Mitigation
Level' - t�W
Plan — Level 1
Level " C2,500..00
Section
$250.00, plus consultant fees
15.20.010
Tailored Construction Mitigation
$1,000.00, plus consultant fees
Add
Section
Plan — Level 2
15.20.010
Update
#ees
Section
Short Plat Fee
$1,200.00 plus consultant fees
16.04.030
$5 00 let „ c e.,..�.,ee. �.,�.
Update
PeF PIUS 69StS
+aspeetieAs
$3,000.00 plus $50.00 per lot plus
Section
Subdivision Fee
consultant fees
16.08.040
ITEM OB-1
P^^ r%rhPd ale
,�crrcuaTc
A, �+h.. r;+., is delegated +., the .-;+.,
Re move
Sec +e
17 nn non
z7.44.9 9
r W r rle e fee
r m;ts to
fer development
ent reflect,
the r+ t
elesely as pessible, aGt„al c
the Gity
deyeleppnent
Of P g
med-ificatie—A to the its
Gity GE)URCOI, at
regulaF FneetiRgi REA less than 45 days
to the date A-f
prior effeetive Said
ml d-ificat+ieRs the m
and ceURGil
Accessory Dwelling Unit
Registration Fee
$175.00, plus consulting fees
Section
17.50.040 (E)
Special Use Permit — Satellite
Receiving System
$100.00
Section
17.52.060 (B)
Adult Family Home Permit
No charge
Section
17.64.020 (A)
Family Day Care Permit
No charge
Section
17.64.020 (B)
Home Occupation Permit
$25.00
Section
17.64.020
House Trailer Occupancy Permit
$10.00
Section
17.68.040 (D)
Sign Impound Fee
$25.00
Section
17.80.140
Sign Permit
$100.00, plus consultant fees
OF date
Section
17.80.100 (B)
Waterfront Construction Fee
$50.00
Section
17.88.020
:pi<er �7
Wireless Communication Facility
Permit
$5,000.00
Section
17.90.050
Reclassification of Zoning District
Mister-iral I Ise Permits
$859.90
$2,000.00, plus consultant fees
OF date
Section 17.94
Historical Use Permit &
Amendments
$850.00, plus consultant fees
Add
Section 17.94
& 17.56A
ITEM OB-1
`
Pt:tz.
Environmental Exemption (SEPA
Update
Section
& Shoreline)
$50.W $100.00
18.04.010
Environmental Threshold
$500.00, plus consultant fee
Add
Section
Determination
18.04.010
Environmental Impact Statement
Staff hourly fee, plus consultant fees
Add
Chapter
17.04.010
Critical Areas
$50.00, plus consultant costs
Update
Review
Section 18.12
Comprehensive Plan
Amendment Fee
$4,000.00
$55.25 Original
$32.00 Renewal
RCW
Concealed Weapon Permit
$42.00 Late Renewal
9.41.070
WAC-308-30-
Notary Service
$8.00 per stamp
020
Passport Acceptance Fee
$4A:AA $25.00 per application
Update
22 USC 214
Permit Replacement
$100.00
Reconsideration of a Hearing
Examiner Decision
$500.00
Re -Roof Permit
$175.00 $179.50
Update
Zoning Ordinance Amendment
$4,000.00
ITEM OB-1
TABLE A - BUILDING PERMIT FEES
TOTAL VALUATION
FEE
$1.00 TO $500.00
$25.00
$501.00 TO $2,000.00
$25.00 for the first $500.00, plus $3.20 for each additional $1,000.00,
or fraction thereof, to and including $2,000.00.
$2,001.00 TO $25,000.00
$73.00 for the first $2,000.00 plus $14.75 for each additional
$1,000.00 or fraction thereof, to and including $25,000.00.
$25,001.00 TO $50,000.00
$412.25 for the first $25,000.00 plus $11.00 for each additional
$1,000.00 or fraction thereof, to and including $50,000.00.
$50,001.00 TO $100,000.00
$687.25 for the first $50,000.00 plus $7.50 for each additional
$1,000.00 or fraction thereof, to and including $100,000.00.
$100,001.00 TO $500,000.00
$1,062.25 for the first $100,000.00 plus $6.00 for each additional
$1,000.00 or fraction thereof, to and including $500,000.00.
$500,001.00 TO $1,000,000.00
$3,462.25 for the first $500,000.00 plus $5.00 for each additional
$1,000.00 or fraction thereof, to and including $1,000,000.00.
$1,000,001.00 AND UP
$5,962.25 for the first $1,000,000.00 plus $3.35 for each additional
$1,000.00 or fraction thereof.
DEMOLITION OF AN EXISTING BUILDING...............................................$100.00 PLUS
CONSULTANT COSTS
RELOCATION OF A BUILDING/MOVE A BUILDING INTO THE CITY.............$250.00
INITIAL PLAN REVIEW..........................................................................65% OF PERMIT FEE
ADDITIONAL REVIEW OF CORRECTIONS, REVISIONS, ADDITIONS .......... CONSULTANT COSTS
REVIEW OF DEFERRED ITEMS.............................................................CONSULTANT COSTS
ONE INSPECTION & ONE RE -INSPECTION .............................................INCLUDED IN PERMIT FEE
ADDITIONAL RE -INSPECTIONS FOR COMPLIANCE.................................CONSULTANT COSTS
WORK NOT READY FOR INSPECTION WHEN SCHEDULED......................CONSULTANT COSTS
INSPECTIONS FOR WHICH NO FEE IS SPECIFIED..................................CONSULTANT COSTS
WORK STARTED WITHOUT A PERMIT...................................................FEE IN AMOUNT OF
PERMIT FEE, BUT NOT
LESS THAN $100.00
ITEM OB-1
TABLE B - MECHANICAL PERMIT FEES
PERMIT
For the issuance of each mechanical permit
$25.00
For issuing each supplemental permit for which the original permit has not
7.60
expired been cancelled or finaled
UNIT FEE SCHEDULE
Furnaces
For the installation or relocation of each forced -air or gravity type furnace or
15.50
burner, including ducts and vents attached to such appliance, up to an
including 100,000 Btu/h 29.3 kW
For the installation or relocation of each forced -air or gravity type furnace or
19.10
burner, including ducts and vents attached to such appliance, over 100,000
Btu/h 29.3 kW
For the installation or relocation of each floor furnace, including vent
15.50
For the installation or relocation of each suspended heater, recessed wall
15.50
heater or floor -mounted unit heater
Appliance Vents
For the installation, relocation or replacement of each appliance vent installed
7.60
and not included in an appliance permit
Repairs of Additions
For the repair of, alteration of, or addition to each heating appliance,
14.50
refrigeration unit, cooling unit, absorption unit, or each heating, cooling,
absorption or evaporative cooling system, including installation of controls
regulated by the Mechanical Code
Boilers, Compressors and Absorption Systems
For the installation or relocation of each boiler or compressor to and including
15.50
three horsepower (10.6 kW), or each absorption system to and including
100,000 Btu/h 29.3 kW
For the installation or relocation of each boiler or compressor over three
28.50
horsepower (10.6 kW), to and including fifteen horsepower (52.7 kW), or each
absorption system over 100,000 Btu/h (29.3 kW) to and including 500,000
Btu/h 146.6 kW
For the installation or relocation of each boiler or compressor over fifteen
39.10
horsepower (52.7 kW) to and including thirty horsepower (105.5 kW), or each
absorption system over 500,000 Btu/h (146.6 kW) to and including 1,000,000
Btu/h 293.1 kW
For the installation or relocation of each boiler or compressor over thirty
58.20
horsepower (105.5 kW) to and including fifty horsepower (176 kW), or each
absorption system over 100,000 Btu/h (293.1 kW) to and including 1,750,000
Btu/h 512.9 kW
For the installation or relocation of each boiler or compressor over fifty
97.30
horsepower (176 kW), or each absorption system over 1,750,000 Btu/h (512.9
kW
ITEM OB-1
Mechanical Permit FPps cnntinuPd
Air Handlers
For each air -handling unit to and including 10,000 cubic feet per minute (cfm)
11.20
4719 Us), including ducts attached thereto
Note: This fee does not apply to an air -handling unit which is a portion of a
19.00
factory -assembled appliance, cooling unit, evaporative cooler or absorption
unit for which a permit is required elsewhere in the Mechanical Code. For e
each air -handling unit over 10,000 cfm 4719 Us
Evaporative Coolers
For each evaporative cooler other than portable type
11.20
Ventilation and Exhaust
For each ventilation fan connected to a single duct
7.60
For each ventilation system which is not a portion of any heating or air-
11.20
conditioning system authorized by a permit
For the installation of each hood which is served by mechanical exhaust,
11.20
including the ducts for such hood
Incinerators
For the installation or relocation of each domestic -type incinerator
19.10
For the installation or relocation of each commercial or industrial -type
25.50
incinerator
Miscellaneous
For each appliance or piece of equipment regulated by the Mechanical Code
11.20
but not classed in other appliance categories, or for which no other fee is
listed in this table
For all gas piping system fees see King County Health Department fee
schedule.
For permits requiring a mechanical plan review, permit fees shall be
determined by valuation and calculated using Table A.
Plan Review, initial
25% OF
PERMIT FEE
Additional review of corrections, revisions, or additions
CONSULTANT
COSTS
Review of deferred items
CONSULTANT
COSTS
One inspection & one re -inspection
Included in
Permit Fees
Additional re -inspections for compliance
CONSULTANT
COSTS
Work not ready for inspection when scheduled
CONSULTANT
COSTS
Inspections for which no fee is specified
CONSULTANT
COSTS
ITEM OB-1
TABLE C - GRADING PERMIT
TOTAL.
25 TO 100 YARDS
$100.00
101 TO 500 YARDS
$100.00 for the first 100 yards plus $10.00 for each additional
25 yards, or fraction thereof, to and including 500 yards.
501 TO 1,000 YARDS
$260.00 for the first 500 yards plus $12.00 for each additional
25 yards, or fraction thereof, to and including 1,000 yards.
1,001 TO 2,000 YARDS
$500.00 for the first 1,000 yards plus $13.00 for each additional
25 yards, or fraction thereof, to and including 2,000 yards.
2,001 YARDS AND UP
$1,020.00 for the first 2,000 yards plus $13.50 for each
additional 25 yards, or fraction thereof.
PLAN REVIEW...................................................................... CONSULTANT COSTS
ONE INSPECTION & ONE RE-INSPECTION...............................INCLUDED IN PERMIT FEE
ADDITIONAL INSPECTIONS FOR COMPLIANCE........................CONSULTANT COSTS
TESC AND DRAINAGE SYSTEM PLAN REVIEW.........................CONSULTANT COSTS
SEASONAL TESC/EROSION CONTROL INSPECTIONS ...............CONSULTANT COSTS
INSPECTIONS FOR WHICH NO FEE IS SPECIFIED .....................CONSULTANT COSTS
Note: Up to 50 cubic Yards of excavation, necessary for a basement or crawlspace, are exempt
from fee calculation.
DRAFT ITEM OB - 1
CITY OF MEDINA
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, APPROVING MODIFICATIONS
TO THE FEE SCHEDULE
WHEREAS, Medina Municipal Code (MMC) 3.64.010 delegates to the city
manager the authority to establish, increase or decrease fees for services provided by
the city; and
WHEREAS, MMC 17.44.030 delegates to the city manager the authority to
modify the fees established by MMC 3.64.010 to closely reflect the actual cost to the city
of providing such services, provided the modifications are submitted to the city council
45 days prior to the effective date of such modifications; and
WHEREAS, MMC 17.44.020 authorizes the city to include in the fee schedule the
costs incurred by the city for services of the city's planning consultant, landscape
architect, city arborist, code compliance officer, city engineer, building official, and other
professional consultants retained by the city in relation to the permit; and
WHEREAS, additionally, MMC 17.44.020 requires the city to charge for
consulting costs involved in predevelopment conferences and providing assistance in
clarifying the status or permitted uses of property or easements; and
WHEREAS, the city manager has prepared a 2009 fee schedule with
modifications to the fees to closely reflect the actual cost to the city of providing such
services; and
WHEREAS, the city council may accept, reject or modify the city manager's
modifications to the fee schedule established under MMC 3.64.010; and
WHEREAS, fees for copying and shipping of public records are established by
city council resolution consistent with RCW 42.56 and
WHEREAS, pursuant to WAC 197-11-800(19), adoption of a fee schedule
contains no substantive standards respecting use or modification of the environment and
is categorically exempt from the State Environmental Policy Act.
WHEREAS, the City Council of the City of Medina, Washington, does adopt the
following findings of fact:
A. Non -development permit fees currently charged by the City are consistent with
current costs of administration, but some changes in the official fee schedule are
necessary to be consistent with city codes and practices.
B. After reviewing the existing schedule of fees for land use permits, hearing examiner
and construction mitigation plans, it has been determined that the fees which are
currently being charged for these services no longer reflect the actual costs of
administration by city staff and increases to these fees are necessary to be
consistent with city codes and practices.
ITEM OB - 1
C. The existing schedule of fees currently charged by the City for building permit fees
set forth in Table A are consistent with current costs of administration and no
changes in these fees are found to be necessary.
D. That revision to the fee schedule to call out more specific fee types for administrative
permits and SEPA review are necessary to make the fee schedule more user-
friendly, but does not represent substantive changes to the fee schedule.
E. The attached schedule of fees has been established to recover the actual costs of
providing the services described in the schedule.
WHEREAS, based on the findings of fact set forth above, THE CITY COUNCIL OF
THE CITY OF MEDINA, WASHINGTON, does resolve as follows:
RESOLVED that the modifications to the schedule of fees attached hereto as Exhibit
A are approved and shall go into effect immediately.
PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS
DAY OF , 2009.
Approved as to form:
Mark Nelson, Mayor
Attest:
Wayne D. Tanaka, City Attorney Rachel Baker, City Clerk
Passed:
Published:
Eff Date:
COUNCIL MEETING DATE: APRIL 13, 2009
ITEM OB-2
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: COUNCIL STRATEGIC GOALS
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: Donna Hanson
BACKGROUND/SUMMARY:
In preparation for the Council retreat, the model for strategic planning and budgeting provided by AWC
shows "Stakeholder Input" during Jan. and Feb. of each year. Three focus/input groups met once
each during this timeframe to provide citizen input to City Council. The purpose of the three groups
was to find out what was on resident's minds about the City.
City Council Retreat held a retreat on March 16"'. At that time they reviewed the summaries from the
Planning Commission, Park Board, and Ad Hoc Focus Groups as well as the "common themes" from
all three groups. Individual Council members discussed their vision for the next five to ten years and
the common goals for all Council members were consolidated.
The attached summary lists the five goals that addressed many of the concerns of the focus groups
and the Council. The list is intended to be a spring board for further budget planning in all of the five
areas and is not in priority order. The common goals for both Council and Citizens are as follows:
SR-520 access
Traffic and pedestrian safety issues
Infrastructure, including underground utilities
Public Safety
Comprehensive Plan and user friendly land use regulation
Attachments:
Draft Strategic Goals
Common themes from strategic planning focus groups
Ground Rules and additional Council meeting items
Public Comment Sheet draft
BUDGET/FISCAL IMPACT: NA
STAFF RECOMMENDATION: Adopt Strategic Goals
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: "I MOVE APPROVAL OF THE FIVE STRATEGIC GOALS AND DIRECT THE CITY
MANAGER TO BEGIN PLANNING FOR THE 2010 BUDGET USING THESE STRATEGIC GOALS AS GUIDELINES
FOR PLANNING"
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
18T reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
ORDINANCE #
RESOLUTION #
ITEM OB-2
Medina City Counci12009 Retreat
Draft Strategic Goals
The following goals were developed following focus group input and the
2009 Council Retreat. The goals are not listed in priority order but reflect
the City Council's Strategic Goals for roughly the next five to ten years.
A. Highway 5520: Protect Medina's interests impacted by the SR 520
construction project including but not limited to lid design, tolling,
transit, park and ride, noise walls, access to Seattle via 84th and
control of land use adjacent to the right-of-way.
B. Local Traffic: Develop and implement a plan to identify City
entrance points and traffic calming strategies to discourage cut -
through traffic and encourage safe pedestrian and non -motorized
access
C. Public Safety: Improve public safety through the use of security
cameras and reaching a full complement of police staff
D. City Facilities and Infrastructure: Develop and implement a plan to
finance capital projects such as the City Hall remodel, Public Works
shop facilities, park expansion as available, underground utilities, and
storm water improvements
E. Land Use: Ensure that Medina's Comprehensive Plan, building and
zoning codes protects the natural suburban environment and the
quality and character of the City through processes that are clear and
well understood and serve both owners and neighbors
ITEM OB-2
DRAFT
Strategic Planning Focus Groups
Summary of Common Themes
Facilitator Marilynne Beard
What makes Medina a great place to live?
• Convenient location and proximity to Seattle, Bellevue, freeways, etc.
• Quiet, rural atmosphere (no big commercial areas)
• Natural amenities (e.g. lake, beaches, open and green spaces, trees,
walkable)
• Safe environment and quality of public safety services
• Sense of community (family orientation, Medina Days, good schools)
• Friendly and helpful City staff
• Destination community (lack of pass through -traffic)
• Property values are stable
• Variety of lot sizes, architecture and age of housing
What would make Medina an even a better place to live?
• Improved public safety (e.g. fully staffed police/less turnover, greater
police presence, reduction in crime, better lighting, sidewalks)
• Underground utility lines
• Better access/less traffic onto westbound SR-520 at 84tn
• Change is Council elections and/or change form of government to strong
mayor
• Greater transparency/access to City decision making process
• More user-friendly regulations and access to City services
• Increase and improve communication between City Council and average
citizens
What is your top priority and who should be responsible for doing it?
• Increased communication between City Council and average citizens —
create more ways and opportunities (3) — City Council
• Enhance public safety including fully -staffed Police Department, traffic
management and crime prevention (cameras), more —police presence and
more resources for Emergency Preparedness (8)
• Councilmembers run at large instead of against each other — more
positive campaigning — elect excellent leaders (8) — Citizens and City
Council
ITEM OB-2
DRAFT
What is your top priority and who should be responsible for doing it?
(continued):
• Adhere to and enforcement Comprehensive Plan (2) -- City Council and Staff
• Long range financial planning for City (2)
• Improve infrastructure -- City Council
• Improving access to SR-520 -- City Council
• Historic Preservation -- City Council
Areas of Disparate Response
• Accessible government — Most groups commented on the advantage of
living in a small town and the accessibility of City Hall, however, there was
concern expressed regarding lack of information and access to the City
Council's decision -making process. A number of participants suggested
that a change in the election process or form of government would
improve transparency and access.
• Communication — Participants acknowledged improvements the City has
made in communication with citizens such as the web site and a-lerts, but
felt that they wanted easier access to information about the City and
easier (and more) ways to provide input to the City.
• Wireless Access — Some participants liked the "wired" nature of the
community but others expressed concern about lack of wireless reception
in certain areas. More cell towers were mentioned, however, controversy
over the location of cell towers was acknowledged as a challenge.
• Public Safety — Participants were complimentary about the police
department but were concerned about the continuing incidence of crime.
They had a variety of solutions ranging from more police officers, a more
stable police force, cameras, lighting, sidewalks and better management
of media coverage of criminal activity in Medina.
ITEM OB-2
City of Medina
City Council Ground Rules
For
City Council Meetings
Council/Staff Interaction
(March 2009)
The following ground rules are established by the Medina City Council to guide how the
City Council conducts its business at City Council meetings and interacts with the City
staff. The goal is to provide direction in how Council Members are expected to treat one
another, city staff, constituents and others they come into contact with in representing the
City of Medina. It further clarifies the City Council's expectations of citizens and staff in
the conduct of City business.
1. City Council Meetings: Are most effective when
• Everyone on the Council participates in discussion and voting (unless an
individual member has a conflict)
• Meetings start on time and end on time (or early)
• The goal for each agenda item is clear and results in a decision
• The Council moves forward expeditiously without rehashing previously
discussed information or engaging in conversation with the public during
the business meeting.
• The City Council conducts itself in a courteous, professional and
respectful manner toward each other, the staff and the public.
• Council Members maintain a balanced perspective, a sense of humor and
have some fun in conducting the public's business
• There is effective citizen participation/comment which is:
- courteous
- respectful
- to take place during the public comment portion of a Regular
meeting only
- not interrupting a presentation or Council discussion
- limited to three minutes and Councilmembers do not engage the
speaker in a discussion but rather refer the matter to the City
Manager for an appropriate response and the public is informed
of this practice a the beginning of the meeting.
on tmget with the stibjeet being diseusse
- on any issue on the Council agenda or any other item on which
they choose to address
- a summary of more lengthy written material being submitted
- Not simply a reading of an item into the record
-1-
ITEM OB-2
• Items before on the Council agenda are will be addressed in the following
order:
- An introductory staff presentation including background,
analysis, options and a recommendation.
- City Council questions of staff
- City Council discussion among itself
- Public comment is limited to twee one minutes each and only if
they have new information that has not already been mentioned
or provided.
- Final City Council discussion
- City Council decision
• The staff (especially the City Manager and City Attorney) participates in
Council discussions by offering guidance, advice, options and draws upon
their professional experience
• The Mayor uses the gavel to control the meeting and move it along
including exercising the prerogative of the chair to call for timely breaks
• Council Members do not surprise one another or staff at a public meeting
with anything that could be discussed before hand so that Council
Members and staff can be prepared to respond.
• Council Members speak with one voice once a vote has been taken and do
not work to undermine the decision of the Council.
• Council Members read the agenda packet before hand and come to
Council meetings well prepared.
• Council Members contact the appropriate staff with questions before the
meeting
2. Other City Council Ground Rules:
• Council Member contact outside Council meetings: It is considered
acceptable for Council Members to contact each other outside Council
meetings for the purpose of obtaining information, answers to questions,
etc. It is not appropriate to use such contact for the purpose "locking up"
votes on an issue prior to a Council meeting to the exclusion of full
debate, discussion and considered decision making among all members of
the City Council.
• Attendance via speaker phone: Each member of the City Council is
granted one meeting per year where he/she may be in attendance via
speaker phone.
3. City Council/Staff Interaction Ground Rules: In addition to the ground rules
above which apply to the staff, the following also apply to Council/staff
interaction.
• Council Members may ask for up to one hour of research on a City related
topic or issue as long as the cumulative effect does not take staff away
from accomplishing the Council's work plan or work authorized by the
City Council. Anything requiring more staff time should be brought to the
full City Council consideration.
-2-
ITEM OB-2
City Council/Staff Interaction Ground Rules (continued):
• Information generated by staff or addressed to the City Council will be
sent to the City Council first and anything going to one Council Member
will be sent to all Council Members.
• City staff should not lobby individual Council Members on
aM matters but rather should work through the City
Manager.
• Council Members should not publicly criticize the City staff. If there are
concerns it should be discussed with the City Manager privately.
• Council Members should at all times be respectful of staff and treat them
as professionals
-3-
Medina City Council Retreat 2009
Additional Council Meeting Items
Introduction: In addition to reviewing and making some changes to the City
Council's Ground Rules which guide their interactions at Council meetings
and with the staff, the City Council addressed four additional items relating
to their meetings. They are as follows:
1. Notice of Public Comment Process: The public comment process
regarding individual non public hearing agenda items should be
posted on a board in the Council Chambers and attached to the printed
agendas available to the public.
2. Future City Council Agendas: A calendar of future agenda items
should be provided for Council review and approval at the end of each
meeting. Any Councilmember may submit an item for a future
Council agenda provided it is submitted in writing to the City
Manager and includes sufficient background information.
3. Start and End Times: Meetings will begin at 6:30pm and end at
9:30pm. If there is an Executive Session it will be scheduled
following the regular meeting.
4. Length of Meetings: If a Council meeting runs late it may be
"Continued" to a date specific and the public informed that there will
be no open public comment period at the "Continued" meeting.
PUBLIC COMMENT
CITY COUNCIL MEETINGS
Public comments are encouraged and appreciated.
The information and advice received from citizens helps the City Council make the best possible decisions.
Please complete the following information and
Submit completed form to the City Clerk prior to the meetine.
PLEASE PRINT LEGIBLY
Name:
Address:
Phone:
Pursuant to RCW 42.56, this document is considered a public record. Disclosure may be required upon request.
Council meetings are business meetings where City Council may hear from residents and take action on
official City business. In order to accomplish all business on the agenda and be respectful of everyone's time,
council members will not be able to engage in dialogue with individual members of the audience.
Citizens may address the City Council regarding any issue on the council agenda, except public hearings,
and any non -agenda items related to city business. Public hearing comments shall be made during
appropriate public hearing. Those who have service requests or complaints are encouraged to first bring
such matters to the city manager for prompt attention and resolution.
When recognized by the presiding officer, citizens may come forward to the podium, state his/her name,
and address for the record, and identify the topic he/she has chosen to speak to. To ensure equal
opportunity for the public to comment, a speaker's comments shall be limited to three minutes per
person , per meeting. No speaker may convey or donate his or her time to another speaker. Speakers
will be notified when the allotted time has expired and the speaker shall promptly conclude his or her
remarks.
WISH TO SPEAK to the City Council on the following agenda item and/or issue:
IN LIEU OF SPEAKING 1 request the City Clerk to include my written comments into the public
record.
Signature Required: Date:
By signing, I acknowledge public comment period rules presented on the front and reverse sides of this form.
The presiding officer reserves the right to change the order of speakers so that testimony is heard in the most logical groupings.
Public Comment Period Rules Continued
Public comment, in addition to initial three minutes, will be accepted by the Council only if new
information that has not already been mentioned or provided previously is introduced. In such
instances, comments will be limited to one minute. The presiding officer may stop citizen comment that
continues too long
4. Citizen comments shall be courteous in language and deportment and shall not engage in or discuss or
comment on personalities, or indulge in derogatory remarks or insinuations in respect to any member
of the Council, or any member of the staff or the public, but shall at all times confine their remarks to
those facts which are germane and relevant. The presiding officer may stop citizen comment that
relates negatively to other individuals, or is otherwise inappropriate.
The presiding officer has the authority and duty to preserve order at all meetings of the Council, to
cause the removal of any person from any meeting for disorderly conduct. Any person whose
comments have been ruled out of order by the presiding officer shall immediately cease and refrain
from further improper comments. The refusal of an individual to desist from personal, inappropriate,
slanderous or otherwise disruptive remarks after being ruled out of order by the presiding officer may
subject the individual to removal from the Council Chambers.
6. No person may use public comment for the purpose of assisting a campaign for election of any person
to any office or for the promotion of or opposition to any ballot proposition. Further, any direct
mention of a candidate's candidacy or a ballot proposition shall constitute grounds for immediate
suspension of such person's right to speak at that Council meeting.
7. No person addressing the Council may use public comment for the purpose of advertising. Advertising
is defined as "promoting by making known, proclaiming publicly, drawing attention to, or making
conspicuous any item, product, service, or thing, for profit or otherwise." This does not prevent or
preclude any person addressing the Council from expressing his or her views or opinions on matters
over which the Council has jurisdiction.
8. The presiding officer shall retain authority to determine whether a speaker's remarks fail to comply
with these rules and the presiding officer shall have the right to suspend such person's right to speak.
ITEM OB-3
MEDINA CITY COUNCIL
MEETING AGENDA BILL
SUBJECT/TITLE: TRANSPORTATION CONSULTANT ON -CALL SERVICES
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: JOE WILLIS
BACKGROUND/SUMMARY:
On March 9th, the Council authorized solicitation for a traffic engineer consultant to study the
NE 12th Street and 84th Ave NE arterial corridor to provide recommendations for traffic calming
and traffic safety related to speeding, cut through traffic, private property driveway access,
and pedestrian safety, and to work with our adjoining cities on potential solutions. In addition,
to review the proposed SR 520 transportation plans including the redesign of the freeway on -
ramp and traffic lane reconfigurations, the WSDOT traffic forecasting for design, transportation
management plan, and to recommend mitigation for those impacts.
The draft scope of work that was provided to the consultants was as follows:
Draft Transportation Consultant Scope of Work
Arterial Streets Traffic Calming Study
o 841h Ave NE - NE 12th Street - Lake Washington Blvd
■ Roundabout
■ Medians
■ Speed Monitoring and Enforcement
■ Multi -modal Use
■ Evaluation of WSDOT SR 520 Transportation Management Plan and Traffic Forecast
impacts on surface streets and traffic circulation with recommendations for mitigation.
■ Review of Environmental Assessment for SR 520 with recommendations and
representation on design team work group.
Other transportation studies and traffic analysis as assigned including but not limited to:
o traffic counts
o evaluation of traffic accidents
o providing pavement marking and signage recommendations
o evaluations for pedestrian safety
o evaluation of traffic signal operations
o conducting community workshops
o public presentations.
Each of the various tasks will be defined by staff and will be coordinated by the Public Works
Director to focus the work of the consultant. It is anticipated that the various tasks will be
accomplished on a time and expense basis with the hourly rates negotiated and agreed to
prior to the accomplishment of the work. Some items such as the arterial corridor study will
involve baseline work that will lead to community neighborhood meetings, design concept
ITEM OB-3
options and refinement with presentations to the Council as the work progresses. The SR 520
proposed design review will include a number of phases as the project ultimately progresses
through design, permitting, and construction. The City will seek reimbursement from WSDOT
for those efforts associated with the SR520 impacts and mitigation.
Based on interviews of the firms that submitted interest in the solicitation and calls to their
references from past and present work, I recommend the firm of The Transpo Group and with
Council's approval, the City Manager and I will proceed with contract negotiations and enter
into an agreement with the firm.
BUDGET/FISCAL IMPACT: $ 20,000 ESTIMATED TIME AND EXPENSE TO BE DERIVED FROM THE STREET FUND
PROFESSIONAL SERVICES ITEM IN THE BUDGET #101-542-30-41-00
STAFF RECOMMENDATION: Authorize the City Manager to negotiate and sign the agreement
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: "I move to authorize the City Manager to negotiate and enter into a contract
with The Transpo Group to provide Transportation Consultant Services to the City of Medina "
(BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED COUNCIL BILL #
❑ DENIED IST reading
❑ TABLED/DEFERRED/NO ACTION Enactment reading
ORDINANCE #
RESOLUTION #
QMMEDINA CITY COUNCIL AGENDA CALENDAR
All meetings held in the council chambers at 6:30 pm, unless noticed otherwise
,it Calendar
Labor Contract: Public Works Employees
Hanson
nt Calendar
Labor Contract: Police Officers' Guild
Hanson
Business
Professional Services Agreement: Traffic Consultant
Willis
Business
Professional Services Agreement: City Hall Architect
Willis
Business
Resolution: 2009 Fee Schedule
Hanson
Business
Advisory Appointments: Park Board, Positions 5 & 6
Nelson
Business
Adopt City Council Strategic Plan
Hanson
Other Business
Discussion: NPDES (National Pollution Discharge Elimination System)
Willis
Other Business
Discussion: Comprehensive Plan
Grumbach
Other Business
Discussion: SR-520 Traffic Calming
Willis
Other Business
Discussion: Police Staffing
Chen
Other Business
Discussion: Council Communication Plan (website, newsletter)
Hanson
Other Business Advisory Board Appointments (PB 1, 3 & 4)(PC 1 & 5)(CSC 2)
Other Business Discussion: Permitting and Zoning Study
Other Business Adoption: Proposed Ordinance for Measurement of Height in the R-16 Zone
Hearing Proposed Six -Year (2010 to 2015) CIP/TIP
Business Adoption of Six -Year (2010 to 2015) CIP/TIP
Hearing Ordinance: Storm Water Management Plan (NPDES)
Nelson
Grumbach
Grumbach
Willis
Willis
Willis
�y of MF��
y9 MEDINA CITY COUNCIL AGENDA CALENDAR
All meetings held in the council chambers at 6:30 pm, unless noticed otherwise
Public Hearing 2010 Annual Budget Hanson
Public Hearing 2010 Property Tax Levy Hanson
Other Business Ordinance: Adoption of Property Tax Levy Hanson
Public Hearing 2010 Annual Budget Hanson
Other Business Adoption of 2010 Annual Budget and Budget Ordinance Hanson
Item Type 2009 Agenda Items not yet Scheduled Presenter
Discussion Shoreline Master Program Grumbach