HomeMy WebLinkAbout06-08-2009 - Agenda PacketMEDINA, WASHINGTON
CITY COUNCIL AGENDA
MEDINA CITY HALL COUNCIL CHAMBERS
MONDAY, JUNE 8, 2009
6:30 PM
MAYOR
MARK NELSON
DEPUTY MAYOR
JIM LAWRENCE
COUNCIL MEMBERS
LUCIUS BIGLOW
DREW BLAZEY
BRETJORDAN
BOB RUDOLPH
SHAWN WHITNEY
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PRESENTATION
P-1: Mercer Island Marine Patrol
PUBLIC COMMENTS
CITY MANAGER
DONNA HANSON
CITY ATTORNEY
WAYNE TANAKA
CITY CLERK
RACHELBAKER
6:30PM
At this time, citizens may address the City Council regarding any issue on the council agenda and any
non -agenda items related to city business, excluding public hearings. To ensure equal opportunity for the
public to comment, a speaker's comments shall be limited to three minutes per person, per meeting.
Those who have service requests or complaints are encouraged to first bring such matters to the city
manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on
official City business. In order to accomplish all the business on the agenda and be respectful of
everyone's time, Council Members will not be able to engage in dialogue with individual members of the
audience.
REPORTS AND ANNOUNCEMENTS
A. Mayor
1. Facilities Committee Report — Architect Consultant Recommendation
2. Personnel Committee Report — Advisory Board/Committee Appointments
B. Council
C. City Manager/Staff
1. State Route 520 — Robert Grumbach
2. ALPR-Camera Project — Jeff Chen
3. Traffic Consultant — Donna Hanson
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of May 11, 2009 City Council Regular Meeting Minutes
CA-2: Approval of April 2009 Checks/Finance Officer's Report
Claim check numbers 75176 through 75280 in the amount of $263,479.92: and payroll
checks numbers 25310 through 25378 in the amount of $218, 203.92.
Voided payroll checks: 25310, 25311; Voided claim checks: 75181, 75190, 75213, 75215, 75219, 75262
CA-3: Approval of May 2009 Checks/Finance Officer's Report
Claim check numbers 75281 through 75368 in the amount of $540, 041.94 and payroll
checks numbers 25379 through 25464 in the amount of $214,132.09.
Voided payroll checks: 25406, 25408, 25410 and 25428 through 25444
CA-4: Approval of Professional Services Agreement for City Planning Consultant
CA-5: Approval of Professional Services Agreement for City Landscape Consultant
CA-6: Approval of Revised Planning Commission Work Plan
CA-7: Proposed Ordinance to Update MMC 2.40 & 2.44 Related to Advisory Boards and
Commissions
CA-8: Advisory Board Appointments, Park Board Positions 1, 3 and 4 and Planning
Commission Position 1
CA-9: Approval of Facilities Committee Recommendation for City Hall Facilities Architect
CA-10: Proposed Ordinance Designating an Agent Responsible to Receive Claims for Damages
PUBLIC HEARING
PH-1: 2010 Budget: Gain Public Feedback
To gather public comment for utilization during development and preparation of the 2010 budget
and 2010 property tax levy.
PH-2: Ordinance Amending MMC 07.20.010 Relating to the Measurement of Height in
the R-16 Zoning District
To receive public comment for and against the planning commission recommendation.
OTHER BUSINESS
OB-1: Proposed Ordinance for Measurement of Height in the R-16 Zone
Recommendation: Adopt Ordinance.
OB-2: City Attorney Contract Authorization
Medina City Council
June 8, 2009
Page 2 of 2
EXECUTIVE SESSION
ES-1: The city council will meet in executive session pursuant to RCW 42.30.110 (1)(i) to
discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is,
or is likely to become, a party.
ADJOURNMENT
Next Special Meeting:
Study Session, Monday, June 29, 2009; 6:30 pm.
Next Regular Meeting:
Monday, July 13, 2009; 6:30 pm.
Medina City Council
June S, 2009
Page 3 of 3
CITY MANAGER'S MONTHLY REPORT
CITY OF MEDINA
Office of the City Manager
Date June 8, 2009
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
1. We began recruitment for a new Finance Director on May 15th. Notices have been
posted with the Seattle Times, Washington State Finance Officers Association, AWC,
and the Evans School of Public Affairs. So far we have received 14 applications.
Most of the applicants have a bachelor's, but none of them has any significant public
finance experience. I attended the City Manager's meeting today and announced that
we are recruiting in hope of recruiting a rising star. Diana Beach and I have discussed
her availability to continue on an interim basis, but long term, we need to fill this
position.
2. We received eight proposals in response to the City Attorney RFP published in April. I
screened those to four firms that had City Attorney experience. Staff interviewed
those four and recommended the top candidates to the Council Personnel Committee.
The personnel committee chose to interview the top candidate with the idea that if they
were not comfortable with the top candidate, they would interview the next candidate.
However the Committee did agree with the staff recommendation. After receiving very
favorable references for Steve Victor and the Council Committee interview, I am
recommending Council authorize staff to enter into a contract for legal services with
Kenyon Disend Law Firm and specifically Steve Victor as City Attorney for Medina.
3. Attached is a copy of the City's 2008 Annual Report to the State Auditor's Office. I
want to thank Shawn Whitney for her help in compiling the financial information. This
report was due on May 31 and it would have been extremely difficult to meet that
deadline with existing records from previous reports and interim staff without Shawn's
hard work. We are looking at Revenue and Expenditure report and forecast models
from other cities and plan to provide that information to Council by the end of June or
first of July.
2008 ANNUAL REPORT
CITY OF MEDINA
MCAG NO.0411
SUBMITTED PURSUANT TO RCW43.09.230
TO THE
STATEAUDITOR'S OFFICE
FOR THE FISCAL YEAR ENDED DECEMBER 31, 2008
Certified correct this 29th day of May, 2009 to the best of my knowledge and belief:
Name:
Title:
Prepared by:
Telephone:
Fax:
E-mail address:
Home page address:
Donna Hanson
City Manager
Diana Beach, Interim Finance Officer
425-233-6400
425454-8490
DHanson@medina-wa.gov
www.medina-wa.gov
CITY OF MEDINA
2008 ANNUAL REPORT
TABLE OF CONTENTS
Statement C-4: Statement of Fund Resources and Uses Arising from Cash Transactions- Detail
Fund001 General Fund.......................................................................................................................... 1
Fund101 Street Fund.............................................................................................................................. 2
Fund307 Capital Projects Fund.............................................................................................................. 3
Statement C-5: Statement of Fund Resources and Uses Arising from Cash Transactions- Summary
Fund 100 Equipment Replacement Fund................................................................................................ 4
Fund102 Reserve Fund.......................................................................................................................... 5
Fund103 Tree Fund................................................................................................................................ 6
Fund631 Non Revenue Trust Fund........................................................................................................ 7
Statement F-3: Notes to Financial Statements....................................................................................................... 8
Schedule 04: Detail of Revenue and Other Sources
Fund001
General Fund..........................................................................................................................13
Fund 100
Equipment Replacement Fund................................................................................................15
Fund101
Street Fund..............................................................................................................................16
Fund102
Reserve Fund..........................................................................................................................17
Fund103
Tree Fund................................................................................................................................18
Fund 307
Capital Projects Fund..............................................................................................................19
Fund 631
Non Revenue Trust Fund........................................................................................................20
Schedule 05: Detail of Expenditures and Other Uses
Fund001
General Fund..........................................................................................................................21
Fund 100
Equipment Replacement Fund................................................................................................23
Fund101
Street Fund..............................................................................................................................24
Fund102
Reserve Fund..........................................................................................................................25
Fund103
Tree Fund................................................................................................................................26
Fund307
Capital Projects Fund..............................................................................................................27
Fund 631
Non Revenue Trust Fund........................................................................................................28
Schedule11: Cash Activity.....................................................................................................................................29
Schedule12: Investment Activity............................................................................................................................30
Schedule 16: Expenditures of Financial Assistance and Awards
State and Local Financial Assistance........................................................................................................31
FederalAwards.........................................................................................................................................32
Schedule 19: Labor Relations Consultants.............................................................................................................33
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
GENERAL FUND 001
Fund Resources and Uses Arising From Cash Transactions
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT
BEGINNING NET CASH AND INVESTMENTS
Revenues and
Other Sources
310
Taxes
320
Licenses and Permits
330
Inlergovernmental Revenues
340
Charges for Goods and Services
350
Fines and Foreits
360
Miscellaneous Revenues
370
Capital Contributions
390
Other Financing Sources
Total Revenues and Other Sources
TOTAL RESOURCES
Operating Expenditures
510
General Government Services
520
Public Safety
530
Physical Environment
540
Transportation
550
Economic Environment
560
Mental and Physical Health
570
Culture and Recreational
Total Operating Expenditures
591-593
Debt Service
594-595
Capital Outlay
Total Expenditures
597-599
Other Financing Uses
Total Expenditures and Other Financing Uses
EXCESS (DEFICIT) OF RESOURCES OVER USES
380
Nonrevenues (Except 384 and 388.80)
580
Nonexpenditures (Except 584 and 588.80)
ENDING NET CASH AND INVESTMENTS
STATEMENT C-4
1 of 3
BUDGET
ACTUAL
$ 2,839,677
$ 2,839,677
3,318,618
3,873,690
901,500
682,583
424,741
405,529
22,600
12,625
120,000
115,334
249,200
203,790
5,036,659 5,293,551
7,876,336 8,133,228
1,225,002
2,694,952
833,195
456,496
5,209,645
5,209,645
700,000
51909,645
1,966,691
225,000
$ 2,191,691
1,038,671
2,427,845
735,953
330,656
4,533,126
4,533,126
700,000
5,233,126
2,900,102
262,899
$ 3,163,001
The accompanying notes are an integral part of these financial statements. 1
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
STREET FUND 101
Fund Resources and Uses Arising From Cash Transactions
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT
BEGINNING NET CASH AND INVESTMENTS
Revenues and Other Sources
310
Taxes
320
Licenses and Permits
330
Intergovernmental Revenues
340
Charges for Goods and Services
350
Fines and Foreits
360
Miscellaneous Revenues
370
Capital Contributions
390
Other Financing Sources
Total Revenues and Other Sources
TOTAL RESOURCES
Operating Expenditures
510
General Government Services
520
Public Safety
530
Physical Environment
540
Transportation
550
Economic Environment
560
Mental and Physical Health
570
Culture and Recreational
Total Operating Expendtures
591-593
Debt Service
594-595
Capital0ulay
Total Expenditures
597-599
Other Financing Uses
Total Expenditures and Other Financing Uses
EXCESS (DEFICIT) OF RESOURCES OVER USES
380
Nonrevenues (Except384 and 388.80)
580
Nonexpenditures (Except584 and 588.80)
ENDING NET CASH AND INVESTMENTS
BUDGET
STATEMENT C-4
2 of 3
ACTUAL
$ 230,539 $ 230,539
149,000
200,000
349,000
579,539
511,036
511,036
511,036
511,036
68,503
$ 68,503
67,544
200,000
267,544
498,083
418,444
418,444
418,444
418,444
79,639
$ 79,639
The accompanying notes are an integral part of these financial statements. 2
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
CAPITAL PROJECTS FUND 307
Fund Resources and Uses Arising From Cash Transactions
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT
BEGINNING NET CASH AND INVESTMENTS
Revenues and Other Sources
310
Taxes
320
Licenses and Permits
330
Intergovernmental Revenues
340
Charges for Goods and Services
350
Fines and Foreits
360
Miscellaneous Revenues
370
Capital Contributions
390
Other Financing Sources
Total Revenues and Other Sources
TOTALRESOURCES
Operating Expenditures
510
General Government Services
520
Public Safety
530
Physical Environment
540
Transportation
550
Economic Environment
560
Mental and Physical Health
570
Culture and Recreational
Total Operating Expenditures
591-593
Debt Service
594-595
Capital Outlay
Total Expenditures
597-599
Other Financing Uses
Total Expenditures and Other Financing Uses
EXCESS (DEFICIT) OF RESOURCES OVER USES
380
Nonrevenues (Except 384 and 388.80)
580
Nonexpenditures (Except 584 and 588.80)
ENDING NET CASH AND INVESTMENTS
BUDGET
$ 1,327,938
STATEMENT C-4
3of3
ACTUAL
$ 1,327,938
825,000 414,737
825,000
414,737
2,152,938
1,742,675
1,908,000
259,615
1,908,000
259,615
1,908,000
259,615
244,938
1,483,060
$ 244,938
$ 1,483,060
The accompanying notes are an integral part of these financial statements. 3
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
EQUIPMENT REPLACEMENT FUND 100
Fund Resources and Uses Arising From Cash Transactions
For The Fiscal Year Ended December 31, 2008
BUDGET
BEGINNING NET CASH AND INVESTMENTS $ 71,681
Revenues and Other Financing Sources 12,285
Total Resources 83,966
Expenditures and Other Financing Uses 79,480
Excess (Deficit) of Resources over Uses (67,195)
Nonrevenues (Except384 and 388.80) -
Nonexpendit res (Except584 and 588.80)
ENDING NET CASH AND INVESTMENTS
STATEMENT C-5
1 of 4
ACTUAL
$ 71,681
12,285
83,966
78,217
(65,932)
$ 4,486 $ 5,749
The accompanying notes are an integral part of these financial statements. 4
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
RESERVE FUND 102
Fund Resources and Uses Arising From Cash Transactions
For The Fiscal Year Ended December 31, 2008
BUDGET
BEGINNING NET CASH AND INVESTMENTS $ 1,776,380
Revenues and Other Financing Sources 500,000
Total Resources 2,276,380
ExpendMres and Other Financing Uses -
Excess (Deficit) of Resources over Uses
Nonrevenues (Except384 and 388.80)
Nonexpenditures (Except 584 and 588.80)
ENDING NET CASH AND INVESTMENTS
STATEMENT C-5
2 of 4
ACTUAL
$ 1,776,380
500,000
2,276,380
500,000 500,000
$ 2,276,380 $ 2,276,380
The accompanying notes are an integral part of these financial statements. 5
CITY OF MEDINA 2008 ANNUAL REPORT
MCAG NO. 0411 STATEMENT C-5
3 of 4
TREE FUND 103
Fund Resources and Uses Arising From Cash Transactions
For The Fiscal Year Ended December 31, 2008
BUDGET ACTUAL
BEGINNING NET CASH AND INVESTMENTS $ 83,322 $ 83,322
Revenues and Other Financing Sources 35,000 39,678
Total Resources 118,322 123,000
Expenditures and Other Financing Uses 114,000 106,068
Excess (Deficit) of Resources over Uses (79,000) (66,390)
Nonrevenues (Except 384 and 388.80) - -
Nonexpenditures (Except 584 and 588.80) - -
ENDING NET CASH AND INVESTMENTS $ 4,322 $ 16,932
The accompanying notes are an integral part of these financial statements. 6
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
TRUST FUND 631
Fund Resources and Uses Arising From Cash Transactions
For The Fiscal Year Ended December 31, 2008
BUDGET
BEGINNING NET CASH AND INVESTMENTS
Revenues and Other Financing Sources
Total Resources
Expenditures and Other Financing Uses
Excess (Deficit) of Resources over Uses
Nonrevenues (Except384 and 388.80)
Nonexpenditures (Except584 and 588.80)
ENDING NET CASH AND INVESTMENTS
STATEMENT C-5
4 of 4
ACTUAL
295,985
295,985
295,985
The accompanying notes are an integral part of these financial statements. 7
CITY OF MEDINA
2008 ANNUAL REPORT
NOTES TO FINANCIAL STATEMENTS
January 1, 2008 Through December 31, 2008
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The City of Medina reports financial activity using the revenues and expenditure classifications, statements, and schedules
contained in the Cash Basis Budgeting, Accounting and Reporting System (BARS) manual. This basis of accounting and
reporting is another comprehensive basis of accounting (OCBOA) that is prescribed by the State Auditor's Office under the
authority of Washington State law, Chapter 43.09 RCW.
The City of Medina was incorporated on August 19, 1955, and operates under the laws of the State of Washington
applicable to a Code City operating under the Council/Manager form of government. The City of Medina is a general
purpose government and provides public safety, street improvements and maintenance, parks, storm water systems and
general administration services. The City of Medina uses single-entry, cash basis accounting which is a departure from
generally accepted accounting principles (GAAP).
A. FUND ACCOUNTING
The accounts of the City of Medina are organized on the basis of funds, each of which is considered a
separate accounting entity. Each fund is accounted for with a separate set of single-entry accounts that
comprises its cash, investments, revenues and expenditures, as appropriate. The City of Medina's resources
are allocated to and accounted for in individual funds depending on their intended purpose. The following are
the fund types used by the City of Medina:
GOVERNMENT FUND TYPES:
General Fund (Fund No. 001)
This fund is the primary operating fund of the City of Medina. It accounts for all financial
resources except those required or elected to be accounted for in another fund.
Special Revenue Funds (Funds in the 100 series)
These funds account for the revenues that are legally restricted or designated to finance
particular activities of the City of Medina.
Capital Projects Funds (Funds in the 300 series)
These funds account for the financial resources which are designated for the acquisition or
construction of general government capital projects.
FIDUCIARY FUND TYPES:
Fiduciary funds account for assets held by the City of Medina in a trustee capacity or as an agent on
behalf of others.
Agency Funds (Fund No. 631)
These funds are used to account for assets that the City of Medina holds for others in an
agency capacity.
The accompanying notes are an integral part of these financial statements. 8
CITY OF MEDINA 2008 ANNUAL REPORT
B. BASIS OF ACCOUNTING
Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported
in the financial statements. Revenues are recognized only when cash is received and expenditures are
recognized when paid, including those properly chargeable against the report year(s) budget appropriations
as required by state law.
In accordance with state law the City of Medina also recognizes expenditures paid during twenty days after
the close of the fiscal year for claims incurred during the previous period.
Purchases of capital assets are expensed during the year of acquisition. There is no capitalization of capital
assets, nor allocation of depreciation expense. Inventory is expensed when purchased.
The basis of accounting described above represents a comprehensive basis of accounting other than
accounting principles generally accepted in the United States of America.
C. BUDGETS
Annual appropriated budgets are adopted for all funds. The financial statements include budgetary
comparisons for those funds.
Annual appropriated budgets are adopted at the fund level (except the general -current expense - fund,
where budgets are adopted at the department level). The budgets constitute the legal authority for
expenditures at that level. Annual appropriations for general and special revenue funds lapse at the fiscal
period end.
The City Manager is authorized to transfer budgeted amounts between (departments within any/object
classes within departments); however, any revisions that alter the total expenditures of a fund, or that affect
the number of authorized employee positions, salary ranges, hours, or other conditions of employment must
be approved by the Medina City Council.
D. CASH AND DEPOSITS
It is the City's policy to invest all temporary cash surpluses. The amount is included in the net cash and
investments shown on the Statements of Fund Resources and Uses Arising from Cash Transactions. The
interest on these investments is posted to the general fund.
E. DEPOSITS
The City of Medina deposits and certificates of deposit are covered by the Federal Deposit Insurance
Corporation (FDIC), and/or the Washington Public Deposit Protection Commission (WPDPC).
F. INVESTMENTS See Note No.3
The accompanying notes are an integral part of these financial statements.
CITY OF MEDINA
2008 ANNUAL REPORT
G. CAPITAL ASSETS
Capital assets are long-lived assets of the City and are recorded as expenditures when purchased.
H. COMPENSATED ABSENCES
Vacation leave may be accumulated up to 300 hours according to union bargaining agreements and is
payable upon separation, retirement or death.
The Police Officer's and the Public Work's Labor Agreements allow sick leave to be accumulated up to 960
hours. Upon separation or retirement, employees in good standing with a minimum of ten years continuous
service shall be reimbursed up to a maximum of 180 hours.
The Clerical Union Labor Agreement allows for 720 hours of accumulated sick leave. Upon separation or
retirement, employees in good standing with a minimum of ten years continuous service shall be reimbursed
up to a maximum of 180 hours.
LONG-TERM DEBT
None in 2008
J. OTHER FINANCING SOURCES OR USES
The City of Medina's "Other Financing Sources or Uses" consist of insurance recoveries and money
transferred between City funds.
K. RISK MANAGEMENT
The City of Medina is a member of the Washington Cities Insurance Authority (WCIA).
Utilizing Chapter 48.62 RCW (self-insurance regulation) and Chapter 39.34 RCW (Interlocal Cooperation
Act), nine cities originally formed WCIA on January 1,1981. WCIA was created for the purpose of providing a
pooling mechanism for jointly purchasing insurance, jointly self -insuring, and / or jointly contracting for risk
management services. WCIA has a total of 129 Members.
New members initially contract for a three-year term, and thereafter automatically renew on an annual basis.
A one-year withdrawal notice is required before membership can be terminated. Termination does not relieve
a former member from its unresolved loss history incurred during membership.
Liability coverage is written on an occurrence basis, without deductibles. Coverage includes general,
automobile, police, public officials' errors or omissions, stop gap, and employee benefits liability. Limits are
$4 million per occurrence self insured layer, and $16 million per occurrence in the re -insured excess layer.
The excess layer is insured by the purchase of reinsurance and insurance and is subject to aggregate limits.
Total limits are $20 million per occurrence subject to aggregate sublimits in the excess layers. The Board of
Directors determines the limits and terms of coverage annually.
The accompanying notes are an integral part of these financial statements. 10
CITY OF MEDINA
2008 ANNUAL REPORT
Insurance coverage for property, automobile physical damage, fidelity, inland marine, and boiler and
machinery are purchased on a group basis. Various deductibles apply by type of coverage. Property
insurance and auto physical damage are self -funded from the members' deductible to $500,000, for all perils
other than flood and earthquake, and insured above that amount by the purchase of insurance.
In-house services include risk management consultation, loss control field services, claims and litigation
administration, and loss analyses. WCIA contracts for the claims investigation consultants for personnel
issues and land use problems, insurance brokerage, and lobbyist services.
WCIA is fully funded by its members, who make annual assessments on a prospectively rated basis, as
determined by an outside, independent actuary. The assessment covers loss, loss adjustment, and
administrative expenses. As outlined in the intedocal, WCIA retains the right to additionally assess the
membership for any funding shortfall.
An investment committee, using investment brokers, produces additional revenue by investment of WCIA's
assets in financial instruments which comply with all State guidelines. These revenues directly offset portions
of the membership's annual assessment.
A Board of Directors governs WCIA, which is comprised of one designated representative from each
member. The Board elects an Executive Committee and appoints a Treasurer to provide general policy
direction for the organization. The WCIA Executive Director reports to the Executive Committee and is
responsible for conducting the day to day operations of WCIA.
NOTE 2 - COMPLIANCE AND ACCOUNTABILITY
There have been no material violations of finance -related legal or contractual provisions.
There have been no expenditures exceeding legal appropriations in any of the funds of the City.
NOTE 3 - INVESTMENTS
The City of Medina's investments are either insured, registered, or held by the City or its agent in the City's name.
Investments by type at December 31, 2008, are as follows:
Type of Investment
State of Washington,
Local Government Investment Pool: $6,558,795-
NOTE 4 -PROPERTY TAXES
The King County Treasurer acts as an agent to collect property taxes levied in the county for all taxing authorities.
Collections were distributed at the end of each month.
Property tax revenues are recognized when cash is received by the City. Delinquent taxes are considered fully collectible
because a lien affixes to the property after taxes are levied.
The accompanying notes are an integral part of these financial statements. 11
CITY OF MEDINA 2008 ANNUAL REPORT
The City of Medina's regular levy for 2008 was $.82 per $1,000 on an assessed valuation of $2,678,871,104. for a total
regular levy of $2,191,253.
NOTE 5 - INTERFUND LOANS AND ADVANCES
None in 2008
NOTE 6 - LONG-TERM DEBT
None in 2008
NOTE 7 - PENSION PLANS
Substantially all City of Medina full-time and qualifying part-time employees participate in the Public Employee's
Retirement System (PERS) or Law Enforcement Officer's Retirement System (LEOFF) administered by the Washington
State Department of Retirement Systems, under cost -sharing multiple -employer public employee defined benefit and
defined contribution retirement plans. Actuarial information is on a system -wide basis and is not considered pertinent to
the City of Medina's financial statements. Contributions to the system by both employee and employer are based upon
gross wages covered by plan benefits.
Historical trend or other information regarding each plan is presented in the Washington State Department of Retirement
Systems annual financial report. A copy of this report may be obtained by writing to:
Department of Retirement Systems
Communications Unit
PO Box 48380
Olympia, WA 98504-8380
NOTE 8 - OTHER POST -EMPLOYMENT BENEFITS
In accordance with state law, the City is responsible for health care costs of retired LEOFF I employees. For our four
LEOFF I retirees, the City maintains medical insurance similar, if not identical, to the coverage provided to current
employees. In addition, the City has opted for a supplemental extended care policy for these four individuals totaling
$2,953 in 2008.
NOTE 9 - CLAIMS AND JUDGEMENTS
In the opinion of management, the City's insurance policies are adequate to pay all known or pending claims.
The City participates in state -assisted programs. These grants are subject to audit by the grantors or their representatives.
Such audits could result in requests for reimbursement to grantor agencies for expenditures disallowed under the terms of
the grants. City management believes that such disallowances, if any, will be immaterial.
The accompanying notes are an integral part of these financial statements. 12
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
GENERAL FUND 001
Detail of Revenues and Other Sources
For The Fiscal Year Ended December 31, 2008
SCHEDULE 04
1 of 7, continued
BARS
ACCOUNT
DESCRIPTION
ACTUAL
308.00.00
BEGINNING NET CASH AND INVESTMENTS
2,839,677
311.10.00
General Property Taxes
2,204,458
313.10.00
Sales Tax
1,599,044
313.71.00
Local Criminal Justice
70,187
310.00.00
Total Taxes
3,873,690
322.10.00
Building Permits
680,343
322.30.00
Animal Licenses
1,158
322.85.00
Special Event Permits
50
322.90.00
Gun Permits
1,032
320.00.00
Total Licenses and Permits
682,583
331.17.20
Federal GrantHomeland Security 1
16,586
331.17.20
Federal GrantHomeland Security II
2,724
333.97.03
Federal Emergency Management Grant
34,285
334.00.31
State Grant -Secretary of State
9,573
334.01.10
State Grant CrimJusl-Training
41,761
336.06.21
MVET-Criminal Justice - Violent Crimes/Population
1,000
336.06.26
Criminal Justice -Special Programs
2,347
336.06.51
DUI Other Criminal Justice Assistance
533
336.06.94
Liquor/Beer Excise Tax
14,199
336.06.95
Liquor Control Board Profits
19,938
338.21.00
Hunts Point Police Contract
249,926
338,23.00
Delention/Correction-Jail
12,656
330.00.00
Total I n1argove rn mental Revenues
405,529
341.99.00
Passport& Naturalization Fees
10,011
342.10.00
Law Enforcement Services
2,199
347.60.00
Recreation Service -Program Fees
415
340.00.00
Total Charges for Goods and Services
12,625
353.10.00
Municipal Court
115,334
350.00.00
Total Fines and Forfeits
115,334
Continued on the next page
The accompanying notes are an integral part of these financial statements.
13
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
SCHEDULE 04
1 of 7, continued
GENERAL FUND 001
Detail of Revenues and Other Sources
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT
DESCRIPTION
ACTUAL
361.11.00
Investment Interest
174,646
361.40.00
Local Sales Interest
5,091
367.00.00
Park Donations
600
367.11.00
Contributions/Donations-Police
3,085
369.30.00
Confiscated Property -Auction
594
369.90.00
Other
19,774
360.00.00
Total Miscellaneous Revenues
203,790
310.00.00 - 360.00.00
TOTAL REVENUES
5,293,551
389.00.00
Pass Through
262,899
380.00.00
Total NonRevenues
262,899
390.00.00
Total Other Financing Sources
-
310.00.00 - 390.00.00
TOTAL REVENUES AND OTHER SOURCES
5,556,450
TOTAL RESOURCES
8,396,127
The accompanying notes are an integral part of these financial statements. 14
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
BARS
ACCOUNT
308.00.00
310.00.00
320.00.00
330,00.00
340.00.00
350.00.00
360.00.00
370.00.00
310.00.00 - 370.00.00
380.00.00
395.20.00
390.00.00
310.00.00 - 390.00.00
EQUIPMENT REPLACEMENT FUND 100
Detail of Revenues and Other Sources
For The Fiscal Year Ended December 31, 2008
DESCRIPTION
BEGINNING NET CASH AND INVESTMENTS
TOTAL REVENUES
Total Taxes
Total Licenses and Permits
Total Iniergovenmental Revenues
Total Charges for Goods and Services
Total Fines and Forfeits
Total Miscellaneous Revenues
Total Capital Contributions
Total Nonrevenues
Equipment- Insurance Recoveries
Total Other Financing Sources
TOTAL REVENUE AND OTHER SOURCES
TOTAL RESOURCES
SCHEDULE 04
2 of 7
ACTUAL
$ 71,681
12,285
12,285
12,285
$ 83,966
The accompanying notes are an integral part of these financial statements. 15
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
BARS
ACCOUNT
308.00.00
310.00.00
320.00.00
336,00.87
330,00.00
340.00.00
350.00.00
360.00.00
370.00.00
310.00.00 - 370.00.00
380.00.00
310.00.00 - 390.00.00
390.00.00
STREET FUND 101
Detail of Revenues and Other Sources
For The Fiscal Year Ended December 31, 2008
DESCRIPTION
SCHEDULE 04
3 of 7
ACTUAL
BEGINNING NET CASH AND INVESTMENTS 230,539
Total Taxes -
Total Licenses and Permits -
Motor Fuel Tax (UnRestricied) 67,544
Total I nlergoven mental Revenues 67,544
Total Charges for Goods and Services -
Total Fines and Forfeits -
Total Miscellaneous Revenues
Total Capital Contributions -
TOTAL REVENUES 67,544
Total Nonrevenues -
Transfers In - General Fund 200,000
Total Other Financing Sources 200,000
TOTAL REVENUES AND OTHER SOURCES 267,544
TOTAL RESOURCES 498,083
The accompanying notes are an integral part of these financial statements. 16
CITY OF MEDINA
MCAG NO. 0411
RESERVE FUND 102
Detail of Revenues and Other Sources
For The Fiscal Year Ended December 31, 2008
2008 ANNUAL REPORT
SCHEDULE 04
4of7
BARS
ACCOUNT
DESCRIPTION
ACTUAL
308.00.00
BEGINNING NET CASH AND INVESTMENTS
1,776,380
310.00.00
Total Taxes
-
320.00.00
Total Licenses and Permits
-
330.00.00
Total Intergovenmental Revenues
-
340.00.00
Total Charges for Goods and Services
-
350.00.00
Total Fines and Forfeits
-
360.00.00
Total Miscellaneous Revenues
-
370.00.00
Total Capital Contributions
-
310.00.00 - 370.00.00
TOTAL REVENUES
-
380.00.00
Total Nonrevenues
-
397.00.10
Transfers In - General Fund
500,000
390.00.00
Total Other Financing Sources
500,000
310.00.00 - 390.00.00
TOTAL REVENUES AND OTHER SOURCES
500,000
TOTAL RESOURCES
2,276,380
The accompanying notes are an integral part of these financial statements. 17
CITY OF MEDINA
MCAG NO. 0411
BARS
ACCOUNT
308.00.00
310.00.00
320.00.00
330.00.00
340.00.00
350.00.00
360.00.00
370.00.00
310.00.00 - 370.00.00
389.00.50
380.00.00
390.00.00
310.00.00 - 390.00.00
TREE FUND 103
Detail of Revenues and Other Sources
For The Fiscal Year Ended December 31, 2008
2008 ANNUAL REPORT
SCHEDULE 04
5 of 7
ACTUAL
BEGINNING NET CASH AND INVESTMENTS 83,322
Total Taxes -
Total Licenses and Permits -
Total Iniergovenmental Revenues -
Total Charges for Goods and Services -
Total Fines and Forfeits -
Total Miscellaneous Revenues -
Total Capital Contributions -
DESCRIPTION
TOTAL REVENUES
Tree Replacement
Total NonRevenues
Total Other Financing Sources
TOTAL REVENUES AND OTHER SOURCES
TOTAL RESOURCES
39,678
39,678
39,678
123,000
The accompanying notes are an integral partof these financial statements. 18
CITY OF MEDINA 2008 ANNUAL REPORT
MCAG NO. 0411 SCHEDULE 04
6 of 7
CAPITAL PROJECTS FUND 307
Detail of Revenues and Other Sources
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT
DESCRIPTION
ACTUAL
308.00.00
BEGINNING NET CASH AND INVESTMENTS
$ 1,327,938
317.34.00
Real Estate Excise Tax 1
207,368
317.35.00
Real Estate Excise Tax 2
207,368
310.00.00
Total Taxes
414,737
320.00.00
Total Licenses and Permits
-
330.00.00
Total Intergovenmental Revenues
-
340.00.00
Total Charges for Goods and Services
-
350.00.00
Total Fines and Forfeits
-
360.00.00
Total Miscellaneous Revenues
-
370.00.00
Total Capital Contributions
-
310.00.00 - 370.00.00
TOTAL REVENUES
414,737
380.00.00
Total NonRevenues
-
390.00.00
Total Other Financing Sources
-
310.00.00 - 390.00.00
TOTAL REVENUES AND OTHER SOURCES
414,737
TOTAL RESOURCES
1,742,675
The accompanying notes are an integral part of these financial statements. 19
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
TRUST FUND 631
Detail of Revenues and Other Sources
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT DESCRIPTION
308.00.00 BEGINNING NET CASH AND INVESTMENTS
SCHEDULE 04
7of7
ACTUAL
310.00.00
Total Taxes -
320.00.00
Total Licenses and Permits -
330.00.00
Total Intergovenmental Revenues -
340.00.00
Total Charges for Goods and Services -
350.00.00
Total Fines and Forfeits -
360.00.00
Total Miscellaneous Revenues -
370.00.00
Total Capital Contributions -
310,00.00 - 370.00.00
389.00.10.00
389.00.11.00
389.00.12.00
389.00.20.10
389.00.20.15
389.12.52.01
389.12.52.03
389.12.52.06
389.12.52.07
389.12.52.08
389,12.52.09
389.12.52.11
389.12.52.12
389.12.52.13
389,12.52.14
389.12.52.60
389.12.52.88
389.12.52.89
389.12.52.99
380.00.00
310.00.00 - 390.00.00
TOTAL REVENUES
Security Agreement
72,500
Construction Mitigation Bonds
116,501
Cash Bonds
10,000
Park Bench Tiles
2,460
Deposit- Upland Appraisal
500
WA State - Building Code Fee
675
WA State - Judicial Info System
8,387
WA State - State Portion
45,663
WA State - State 30%
26,024
WA State - Trauma Care
2,555
WA State - Lab-BldBreath
3,416
WA State - School Zone
149
WA State - PSEA 3
1,043
WA State - Aute Theft Prevention
3,557
WA State - Trauma Brain Injury
343
Dept of Revenue - Sales Tax
327
Department of Licensing - Gun Permits
540
WA State Patrol - Gun - FBI
424
King County Crime Victims
922
Total NonRevenues
295,985
Total Other Financing Sources
TOTAL REVENUE AND OTHER SOURCES
TOTAL RESOURCES
295,985
295,985
The accompanying notes are an integral part of these financial statements. 20
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
GENERAL FUND 001
Detail of Expenditures and Other Uses
For The Fiscal Year Ended December 31, 2008
SCHEDULE 05
1 of 7
BARS
ACCOUNT
DESCRIPTION
ACTUAL
511.60.40
Council
Other Services and Charges
$ 12,769
511.80.50
Elections
Intergovernmental Services
8,292
512.50.40
Municipal Court
Other Services and Charges
55,910
512.50.50
Municipal Court
Intergovernmental Services
49,906
513.10.10
Executive
Salaries & Wages
51,166
513.10.20
Executive
Personnel Benefits
9,476
513.10.30
Executive
Supplies
1,584
513.10.40
Executive
Other Services and Charges
128,731
514.10.10
Finance
Salaries & Wages
68,856
514.10.20
Finance
Personnel Benefits
17,274
514.10A0
Finance
Other Services and Charges
79,747
514.10.50
Finance
Intergovernmental Services
11,722
515.20.40
Legal
Other Services and Charges
123,040
518.10.10
Central Services-Admin
Salaries & Wages
192,436
518.10.20
Central Services-Admin
Personnel Benefits
55,646
518.10.30
Central Services-Admin
Supplies
20,010
518.10.40
Central Services-Admin
Other Services and Charges
73,139
518.10.60
Central Services-Admin
Equipment
8,333
518.30.40
Central Services -Bldg
Other Services and Charges
22,558
518.90.30
Information Technology
Supplies
5,615
518.90.40
Information Technology
Other Services and Charges
27,242
519.90.40
Miscellaneous
Other Services and Charges
7,327
519.90.50
Miscellaneous
Intergovernmental Services
7,891
510.00.00
Total General Government Services
1,038,671
521.20.10
Police Operations
Salaries & Wages
898,564
521.20.20
Police Operations
Personnel Benefits
295,306
521.20.30
Police Operations
Supplies
93,369
521.20.40
Police Operations
Other Services and Charges
91,807
521.20.50
Police Operations
I nlergovern mental Services
301,800
521.20.60
Police Operations
Equipment
13,220
522.20.50
Fire Control
Intergovernmental Services
631,334
525,60.30
Emergency Preparedness
Supplies
25,201
525.60.40
Emergency Preparedness
Other Services and Charges
60,583
525.60.60
Emergency Preparedness
Equipment
16,660
520.00.00
Total Public Safety
2,427,845
Continued on the next page
The accompanying notes are an integral part of these financial statements.
21
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
Detail of Expenditures and Other Uses
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT DESCRIPTION
530.00.00
540.00.00
558.60.10
558.60.20
558.60.30
558.60.40
550.00.00
560.00.00
574.20.10
574.20.20
574.20.30
574.20.40
576.80.10
576.80.20
576.80.30
576.80.40
576.80.60
570.00.00
510.00.00 - 570,00.00
580.00.00
597.00.30
597.00.40
590.00.00
510.00.00 - 590,00.00
508.00.00
Development Services
Development Services
Development Services
Development Services
Recreation
Recreation
Recreation
Recreation
Park Facilities
Park Facilities
Park Facilities
Park Facilities
Park Facilities
Total Physical Environment
Total Transportation
Salaries & Wages
Personnel Benefits
Supplies
Other Services and Charges
Total Economic Environment
Total Mental and Physical Health
Salaries & Wages
Personnel Benefits
Supplies
Other Services and Charges
Salaries & Wages
Personnel Benefits
Supplies
Other Services and Charges
Equipment
Total Culture and Recreation
Total Operating Expenditures
Total NonExpenditures
Transfer Out Street Fund
Transfer Out Reserve Fund
Total Other Financing Uses
Total Expenditures and Other Financing Uses
Ending Net Cash and Investments
TOTAL
SCHEDULE 05
1 of 7, continued
ACTUAL
213,399
62,931
522
459,101
735,953
23,820
4,173
1,188
757
176,744
53,884
28,628
38,415
3,046
330,656
4,533,126
200,000
500,000
700,000
$ 5,233,126
3,163,001
$ 8,396,127
The accompanying notes are an integral part of these financial statements. 22
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
EQUIPMENT REPLACEMENT FUND 100
Detail of Expenditures and Other Uses
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT DESCRIPTION
510.00.00
521.50.60
520.00.00
530.00.00
540.00.00
550.00.00
560.00.00
570.00.00
510.00.00 - 570.00.00
580.00.00
590.00.00
510.00.00 - 590.00.00
508.00.00
Total General Government Services
Police Vehicle Equipment
SCHEDULE 05
2 of 7
ACTUAL
$ 78,217
Total Public Safety
78,217
Total Physical Environment
-
Total Transportation
-
Total Economic Environment
-
Total Mental and Physical Health
-
Total Culture and Recreation
-
Total Operating Expenditures
78,217
Total NonExpenditures
-
Total Other Financing Uses
-
Total Expenditures and Other Financing Uses
78,217
Ending NetCash and Investments
5,749
TOTAL $
83,966
The accompanying notes are an integral part of these financial statements. 23
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
STREET FUND 101
Detail of Expenditures and Other Uses
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT
DESCRIPTION
510.00.00
Total General Government Services
520.00.00
Total Public Safety
530.00.00
Total Physical Environment
542.30.10
Roadway
Salaries & Wages
542.30.20
Roadway
Personnel Benefits
542.30.30
Roadway
Supplies
542.30.40
Roadway
Other Services and Charges
542.40.40
Roadway
Other Services and Charges
542.63.41
Street Lighting
Other Services and Charges
542.64.41
Traffic Control Devices
Other Services and Charges
542.66.41
Snow and Ice Removal
Other Services and Charges
542.67.41
Street Cleaning
Other Services and Charges
540.00.00
Total Transportation
550.00.00
Total Economic Environment
560.00.00
Total Mental and Physical Health
570,00.00
Total Culture and Recreation
510.00.00 - 570.00.00
Total Operating Expenditures
580.00.00
Total NonExpendithres
590.00.00
Total Other Financing Uses
510.00.00 - 590.00.00
Total Expenditures and Other Financing Uses
508.00.00
Ending Net Cash and Investments
TOTAL
SCHEDULE 05
3 of 7
ACTUAL
176,744
52,912
5,476
111,509
31,949
21,278
13,054
2,358
3,164
418,444
418,444
418,444
79,639
$ 498,083
The accompanying notes are an integral part of these financial statements. 24
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
RESERVE FUND 102
Detail of Expenditures and Other Uses
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT
DESCRIPTION
510.00.00
Total General Government Services
520.00.00
Total Public Safety
530.00.00
Total Physical Environment
540.00.00
Total Transportation
550.00.00
Total Economic Environment
560.00.00
Total Mental and Physical Heap
570.00.00
Total Culture and Recreation
510.00.00 - 570.00.00
Total Operating Expenditures
580.00.00 Total NonExpenditures
590.00.00 Total Other Financing Uses
510.00.00 - 590.00.00 Total Expenditures and Other Financing Uses
508.00.00 Ending Net Cash and Investments
TOTAL
SCHEDULE 05
4of7
ACTUAL
2,276,380
$ 2,276,380
The accompanying notes are an integral part of these financial statements. 25
CITY OF MEDINA 2008 ANNUAL REPORT
MCAG NO. 0411 SCHEDULE 05
5of7
TREE FUND 103
Detail of Expenditures and Other Uses
For The Fiscal Year Ended December 31, 2008
BARS
ACCOUNT
DESCRIPTION
ACTUAL
510.00.00
Total General Government Services
$ -
520.00.00
Total Public Safety
-
530.00.00
Total Physical Environment
-
540.00.00
Total Transportation
-
550.00.00
Total Economic Environment
-
560.00.00
Total Mental and Physical Health
-
570.00.00
Total Culture and Recreation
-
510.00.00 - 570.00.00
Total Operating Expenditures
-
589.00.40
Misc. Tree Replacement Other Services and Charges
106,068.00
580.00.00
Total NonExpenditures
106,068.00
590.00.00
Total Olher Financing Uses
0.00
510.00.00 - 590.00.00
Total Expenditures and Other Financing Uses
106,068.00
508.00.00
Ending Net Cash and Investments
16,932.00
TOTAL
$ 123,000
The accompanying notes are an integral part of these financial statements. 26
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO. 0411
BARS
ACCOUNT
510.00.00
520.00.00
530.00.00
540.00.00
550.00.00
560.00.00
570.00.00
510.00.00 - 570.00.00
580.00.00
595.30.63.01
595.30.63.03
595.30.63.11
595.30.63.13
595.30.63.14
595.30.63.17
590.00.00
510.00.00 - 590.00.00
508.00.00
SCHEDULE 05
6of7
CAPITAL PROJECTS FUND 307
Detail of Expenditures and Other Uses
For The Fiscal Year Ended December 31, 2008
DESCRIPTION
ACTUAL
Total General Government Services
$ -
Total Public Safety
-
Total Physical Environment
-
Total Transportation
-
Total Economic Environment
-
Total Mental and Physical Health
-
Total Culture and Recreation
-
Total Operating Expenditures
-
Total NonRevenue
-
Road Construction
25,153
Park Improvements
94,212
Facility Improvements
91,953
Public Safety Enhancement Camera Syslem
47,177
Viewpoint Park Dock Repair
1,000
Medina Park Five Corners Landscaping
120
Total Other Financing Uses
259,615
Total Expenditures and Other Financing Uses
259,615
Ending Net Cash and Investments
1,483,060
TOTAL
$ 1,742,675
The accompanying notes are an integral part of these financial statements. 27
CITY OF MEDINA 2008 ANNUAL REPORT
MCAG NO. 0411
TRUST FUND 631
Detail of Expenditures and Other Uses
For The Fiscal Year Ended December 31, 2008
SCHEDULE 05
7 of 7
BARS
ACCOUNT
DESCRIPTION
ACTUAL
510.00.00
Total General Government Services
$ -
520.00.00
Total Public Safety
-
530.00.00
Total Physical Environment
-
540.00.00
Total Transportation
-
550.00.00
Total Economic Environment
-
560.00.00
Total Mental and Physical Health
-
570.00.00
Total Culture and Recreation
-
510.00.00 - 570.00.00
Total Operating Expenditures
-
589.00.10.00
Security Agreement
72,500
589.00.11.00
Construction Mitigation Bonds
116,501
589.00.12.00
Cash Bonds
10,000
589.00.20.10
Park Bench Tiles
2,460
589.00.20.15
Deposit- Upland Appraisal
500
589.12.52.01
WA State - Building Code Fee
675
589.12.52,03
WA State - Judicial Info Sysfem
8,387
589.12.52.06
WA State - State Portion
45,663
589.12.52.07
WA State - State 30%
26,024
589.12.52.08
WA State - Trauma Care
2,555
589.12.52.09
WA State - Lab-Bld/Breath
3,416
589.12.52.11
WA State - School Zone
149
589.12.52.12
WA State - PSEA 3
1,043
589.12.52.13
WA State - Auto Theft Prevention
3,557
589.12.52.14
WA State - Trauma Brain Injury
343
589.12.52.60
Dept of Revenue - Sales Tax
327
589.12.52.88
Department of Licensing - Gun Permits
540
589.12.52.89
WA Stale Patrol - Gun - FBI
424
589.12.52.99
King County Crime Victims
922
580.00.00
Total NonExpenditures
295,985
590.00.00
Total Other Financing Uses
-
510.00.00 - 590.00.00
Total Expenditures
and Other Financng Uses
295,985
508.00.00
Ending Net Cash and Investments
-
TOTAL
$ 295,985
The accompanying notes are an integral part of these financial statements. 28
CITY OF MEDINA 2008 ANNUAL REPORT
MCAG NO.0411
SCHEDULE OF CASH ACTIVITY
For The Fiscal Year Ended December 31, 2008
SCHEDULE 11
1 of 1
CASH ACTIVITY - IN
BEGINNING
FUND BALANCE INVESTMENTS TRANSFERS TOTAL
NUMBER DESCRIPTION 1/1/2008 RECEIPTS LIQUIDATED IN AVAILABLE
001
General
100
Equipment Replacement
101
Street
102
Reserves
103
Tree
307
Capital Projects
631
Trust
TOTAL FUND CASH
$ 2,839,677 $
5,556,450
$ 8,396,127
71,681
12,285
83,966
230,539
67,544
200,000 498,083
1,776,380
-
500,000 2,276,380
83,322
39,678
123,000
1,327,938
414,737
1,742,675
-
295,985
295,985
6,329,537 6,386,679 - 700,000 13,416,216
999 Surplus Cash Invested (6,004,266) 1,400,000 (4,604,266)
TOTAL NET CASH $ 325,271 $ 6,386,679 $ 1,400,000 $ 700,000 $ 8,811,950
FUND
NUMBER
DESCRIPTION
CASH ACTIVITY - OUT
INVESTMENTS TRANSFERS CHECKS
ACQUIRED OUT DISBURSED
TOTAL
USED
ENDING
BALANCE
12/31/2008
001
General
$ 700,000 $ 4,533,126 $
5,233,126
$ 3,163,001
100
Equipment Replacement
78,217
78,217
5,749
101
Street
418,444
418,444
79,639
102
Reserves
-
-
2,276,380
103
Tree
106,068
106,068
16,932
307
Capital Projects
259,615
259,615
1,483,060
631
Trust
295,985
295,985
-
TOTAL FUND CASH
- 700,000 5,691,454
6,391,454
7,024,761
999
Surplus Cash Invested
1,954,529
(6,558,795)
TOTAL NET CASH $ 1,954,529 $ 700,000 $ 5,691,454 $ 6,391,454 $ 465,967
The accompanying notes are an integral part of these financial statements. 29
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO.0411
SCHEDULE OF INVESTMENT ACTIVITY
For The Fiscal Year Ended December 31, 2008
BEGINNING
FUND BALANCE
NUMBER DESCRIPTION 1/1/2008 ACQUIRED LIQUIDATED
999 Washington State Investment Pool
TOTAL SURPLUS CASH INVESTED
SCHEDULE 12
1 of 1
ENDING
BALANCE
12/31 /2008
6,004,266 1,954,529 1,400,000 6,558,795
$ 6,004,266 1,954,529 1,400,000 $ 6,558,795
The accompanying notes are an integral part of these financial statements. 30
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO.0411
SCHEDULE 16
1 of 2
SCHEDULE OF EXPENDITURES OF STATE AND LOCAL FINANCIAL ASSISTANCE
For The Fiscal Year Ended Decen-ber 31, 2008
IDENTIFICATION CURRENT YEAR
GRANTOR / PROGRAM TITLE NUMBER EXPENDITURES
State of Washington
Secretary of State Records Grant N/A $ 9,573.00
State of Washington
Criminal Justice Training E07-906 41,760.98
$ 51,333.98
The accompanying notes are an integral part of these financial statements.
31
CITY OF MEDINA
2008 ANNUAL REPORT
MCAG NO.0411
SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
For The Fiscal Year Ended December 31, 2008
SCHEDULE 16
2 of 2
EXPENDITURES
FEDERAL FROM FROM FOOT
FEDERAL AGENCY NAME PROGRAM CFDA PASS THRU DIRECT NOTE
PASS THROUGH AGENCY NAME NAME NUMBER AWARDS AWARDS TOTAL REF
Departmentof Homeland Security
State Domestic
King County Office of
Preparedness
Emergency Management
EQ 97.074 $ 16,585.78 $
Department of Homeland Security
State Domestic
King County Office of
Preparedness
Emergency Management
EQ 97.067 2,724.46
Federal Emergency Management
FEMA
- $ 16,585.78 Nole2
- 2,724.46 Noie 2
State of Washington Military 97.036 34,285.03 34,285.03 Note 2
$ 53,595.27 $ - $ 53,595.27
NOTES TO THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS
NOTE 1 - BASIS OF ACCOUNTING
This schedule is prepared on the same basis of accounting as the City's financial statements. The City of
Medina uses the cash basis of accounting.
NOTE 2 - PROGRAM COSTS
The amounts shown as current year expenditures represent only the federal grant portion of the program costs.
Entire program costs, including the city's portion, may be more than shown.
The accompanying notes are an integral part of these financial statements. 32
CITY OF MEDINA 2008 ANNUAL REPORT
MCAG NO.0411
SCHEDULE 19
1 of 1
SCHEDULE OF LABOR RELATIONS CONSULTANTS
For The Fiscal Year Ended December 31, 2008
Has your government engaged labor relations consultants? X Yes
If yes, please provide the liollowing information for each consultant(s):
Name of Firm: CABOT DOWASSOCIATES
Name of Consultant CABOT DOW
Business Address: P.O. BOX 1806
BELLEVUE, WA 98009
Amount Paid b Consultant During Fiscal Year: $3,990.00
Terms and Conditions, as Applicable, Including:
Raies $140.00 PER HOUR
Maximum Compensation Allowed:
Duration of Service: 28.5 HOURS
Services Provided: NEGOTIATIONS OF POLICE AND PUBLIC WORKS
COLLECTIVE BARGAINING AGREEMENTS.
Certified correct this 2911 day of May, 2009, to the best of my know) a and belief: /
i /
Signature:
Name: D nna Hanson
Title: City Manager
No
The accompanying notes are an integral part of these financial statements. 33
POLICE DEPARTMENT MONTHLY REPORT
MEDINA POLICE DEPARTMENT
TOWN OF HUNTS POINT
MONTHLY SUMMARY
MAY, 2009
Police Chief Jeffrey Chen
F1`1,0NY CRIMES
Vehicle Prowl (Boat) 2009-0001540
4300 block of Hunts Point Rd
05/20/09
E-lert #09-015
Sometime between February I st and May 15th a water vessel prowl to a 45 foot cruiser
occurred on the waterfront in the 4300 block of Hunts Point Road. The cruiser moored in
Cozy Cove, was broken into and various items were taken to include electronics, cash,
and prescription drugs. There were no witnesses to this event. Investigators believe the
intruders likely approached from the water to commit this crime. This information was
shared with the Mercer Island Marine Patrol with the request for heightened patrol on our
waterfront. Estimated loss: $2,800
Theft 2009-0001645 05/25/09
3000 block of Fairweather PI
On 05-25-2009, the victim reported sometime between 11:00 pm on 05-24-2009 and 9:00
am on 05-25-2009 person(s) unknown removed their 8 foot white pine Bonsai tree from
where it had been planted in their front yard next to the street. The tree was valued at
$1,200.
MISI)EMLANOR CRIMES � I
No significant misdemeanor incidents occurred during May, 2009.
( '1'H1`,R
Disturbance (Verbal) 2009-0001535
4300 block of Hunts Point Rd
05/15/09
Medina officer responded to a disturbance involving three people, and one of the
members was contacted while driving away. It was determined that a verbal argument
occurred between two of the three people and then the person left the scene.
Page 1 of 2
POLICE DEPARTMENT MONTHL Y REPORT
Telephone Harassment (DV) 2009-0001603 05/21/09
3600 block of Hunts Point Rd
Medina officer responded to a telephone harassment call. The victim stated he received
over 600 calls over the last two days and told the known subject to stop calling. Medina
officer contacted the subject and was arrested for Harassment DV and Telephone
Harassment DV.
E-lert #09-014
FINAL OUTCOME FOR WOMAN ARRESTED LAST YEAR FOR S EAi_ING
OVER $100,000 OF PROPERTY FROM EMPLOYER.
Back in December 2008 Medina Police arrested a 64-year old woman in her Seattle
apartment for Investigation of Theft and Possession of Stolen Property, both felonies. The
suspect worked for a Medina family in the North Evergreen Point Road area for over 6
years caring for their 3 dogs. The suspect, characterized as a friendly woman, is well
known to many area pet owners. The arrest concluded two days of tenacious and
committed detective work by Medina Police, culminating in the apprehension of the
suspect. At the time of the arrest, the suspect was in possession of credit cards bearing the
name of various individuals. The arresting officers found compelling evidence the
suspect had intentions of fleeing the area on Sunday December 14th. The suspect was
booked into the King County Jail and categorized as a flight risk where she had remained
until being released on home detention in mid -February 2009. SOME , CLOSURE; FOR
VICTIMS OF THIS CASE: On May 13, 2009 Mary Winslow Chodl finally plead
guilty in King County Superior Court to multiple criminal charges to include; one count
of Theft in the 1 st Degree, one count of trafficking in stolen property, three counts of
theft in the second degree, and one count of identity theft in the second degree. Ms.
Chodl will make her final appearance for sentencing on May 29th when the Presiding
Judge will make a final determination as to her prison term.
Page 2 of 2
POLICE DEPARTMENT MONTHLY REPORT
MEDINA POLICE DEPARTMENT
CITY OF MEDINA
MONTHLY SUMMARY
MAY, 2009
Police Chief Jeffrey Chen
F111) NY
Burglary 2009-0001602 05/21/09
300 block of Overlake Dr E
E-lert #09-15
On Thursday May 21" between 1:30 — 3:30PM, while the home owner was away,
unknown suspect (s) forced entry into a side kitchen door to a residence in the 300 block
of Overlake Drive East. Jewelry and electronics equipment estimated in value of around
$20,000 were reportedly stolen. A forensic examination was conducted at the crime
scene but no prints of evidentiary value could be located. A neighbor later reported to
officers that she observed an unknown dark colored vehicle backed into the victim's
driveway.
Malicious Mischief 2009-1632 05/23/09
501 Evergreen Point Rd (City Hall)
Medina officer noticed damage to the benches near the parking lot, and two black pillars
were knocked over. There were visible tire marks coming from where the damage
occurred. No one was at the scene. Estimated damage: $1,500.
Burglary (Attempt) 2009-0001700 05/30/09
2000 block of Evergreen Point Rd
Medina resident reported that on 05/29/09 at approximately 4:00 pm, while outside in the
back yard, she noticed an unknown subject was inside her home. Her son went inside to
check but there was no response. The suspect must have entered and exited from the side
door which was left unlocked. Nothing was taken.
MISDEMFAN01) CRIMFIS
Vehicle Prowl 2009-0001489 05/11/09
8400 block of NE 71' St
Medina resident reported that sometime between 6:00 pm on 05/08/2009 and 10:00 am
on 05/09/2009 person(s) unknown entered his unlocked vehicle and rummaged through
the glove box. There was no damage to the vehicle and nothing was missing. The
vehicle was parked in the driveway in front of the residence.
Page 1 of 2
POLICE DEPARTMENT MONTHLY REPORT
Theft 2009-0001497 05/12/09
8300 block of NE 12th St
Victim reported his wallet was taken while attending a meeting at the church between
8:00 pm and 9:30 pm on 5/11/09. The victim also stated the next day his bank notified
him that someone was using his credit cards at a gas station in Renton. The victim stated
that he canceled all the cards that were in his wallet.
Theft 2009-0001574 05/17/09
8300 NE 241h St (Wells Nursery)
An employee of the Nursery reported sometime between 05/16/09 and 05/17/09,
person(s) unknown removed a 4 foot plant from a pot. Estimated loss: $125.
()THEIt
E-lert #09-014
FINAL OUTCOME FOR WOMAN ARRESTED LAST YEAR FOR STEALING
OVER $100,000 OF PROPERTY FROM EMPLOYER.
Back in December 2008 Medina Police arrested a 64-year old woman in her Seattle
apartment for Investigation of Theft and Possession of Stolen Property, both felonies. The
suspect worked for a Medina family in the North Evergreen Point Road area for over 6
years caring for their 3 dogs. The suspect, characterized as a friendly woman, is well
known to many area pet owners. The arrest concluded two days of tenacious and
committed detective work by Medina Police, culminating in the apprehension of the
suspect. At the time of the arrest, the suspect was in possession of credit cards bearing the
name of various individuals. The arresting officers found compelling evidence the
suspect had intentions of fleeing the area on Sunday December 14th. The suspect was
booked into the King County Jail and categorized as a flight risk where she had remained
until being released on home detention in mid -February 2009. SOME, CLOSURE FOR
VICTIMS OF THIS CASE: On May 13, 2009 Mary Winslow Chodl finally plead
guilty in King County Superior Court to multiple criminal charges to include; one count
of Theft in the 1 st Degree, one count of trafficking in stolen property, three counts of
theft in the second degree, and one count of identity theft in the second degree. Ms.
Chodl will make her final appearance for sentencing on May 29th when the Presiding
Judge will make a final determination as to her prison term.
Page 2 of 2
POLICE DEPARTMENT MONTHLY REPORT
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
IF
Monthly Activity Report
City of Medina
2009
Felony Crimes
May
YTD YTD
Year End
2009
2009 2008
2008
Assault, Aggravated
0
0 0
0
Robbery
0
0 0
0
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
2
8 5
12
Drug Violations
0
0 4
6
Fraud (ID Theft)
0
5 7
17
Vehicle Prowl
0
6 2
11
Theft (over $250)
0
7 0
6
Malicious Mischief
1
3 0
0
Arson
0
0 0
0
Auto Theft (inc Recovery)
0
2 5
11
Poss Stolen Property
0
1 0
0
Other
0
0 0
0
TOTAL
3
32 23
63
Misdeameanor
May
YTD
YTD
Year End
Crimes
2009
2009
2008
2008
Assault, Simple
0
2
1
3
Malicious Mischief
0
1
2
5
Vehicle Prowl
1
15
6
14
Theft (Under $250)
1
2
3
8
Domestic Violence
0
1
0
4
Minor in Possession
0
0
2
5
Drug Violations
2
7
6
16
Poss Stolen Property
0
1
0
0
Total
4
29
20
55
Page 1 of 8
POLICE DEPARTMENT MONTHL Y REPORT
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2009
Felony Crimes
Jan
Feb
Mar
Apr
May Jun Jul Aug Sept Oct Nov Dec
Total
Assault, Aggravated
0
0
0
0
0
0
Robbery
0
0
0
0
0
0
Sexual Assault/Rape
0
0
0
0
0
0
Burglary (inc Attempt;
1
2
1
2
2
8
Drug Violations
0
0
0
0
0
0
Fraud (ID Theft)
2
0
1
2
0
5
Vehicle Prowl
1
0
0
5
0
6
Theft (over $250)
0
2
3
2
0
7
Malicious Mischief
0
0
1
1
1
3
Arson
0
0
0
0
0
0
Auto/Boat Theft
0
0
0
2
0
2
Poss Stolen Property
1
0
0
0
0
1
Other
0
0
0
0
0
0
TOTAL
5
4
6
14
3 0 0 0 0 0 0 0
32
Mb deameanor
Crimes
Jan
Feb
Mar
Apr
May
Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple
1
0
1
0
0
2
Malicious Mischief
0
0
0
1
0
1
Vehicle Prowl
3
2
0
9
1
15
Theft (Under $250)
0
0
1
0
1
2
Domestic Violence
0
0
1
0
0
1
Minor in Possession
0
0
0
0
0
0
Drug Violations
2
1
2
0
2
7
Poss Stolen Property
0
0
0
1
0
1
Total
6
3
5
11
4
0 0 0 0 0 0 0 28
Page 2 of 8
POLICE DEPARTMENT MONTHLY REPORT
MEDINA POLICE DEPARTMENT
19
Jeffrey Chen, Chief of Police
Monthly Activity Report
City of Medina
2009
Traffic
May
YTD
YTD
Year End
ACCIDENTS
2009
2009
2008
2008
Injury
0
0
0
0
Non -Injury
0
3
7
13
TOTAL
0
3
7
13
Traffic
May
YTD
YTD
Year End
CITATIONS
2009
2009
2008
2008
Driving Under Influence
3
24
33
77
*Other
11
74
69
169
Total
14
98
102
246
Traffic
May
YTD
YTD
Year End
INFRACTIONS
2009
2009
2008
2008
Speeding
9
82
30
59
Parking
1
22
30
87
**Other
14
141
172
354
Total
24
245
232
500
May
YTD
YTD
Year End
WARNINGS
2009
2009
2008
2008
Total
64
416
450
1065
May
YTD
YTD
Year End
CALLS FOR SERVICE
2009
2009
2008
2008
House Watch
23
191
157
391
False Alarms
31
137
67
278
Assists
41
223
157
554
Suspicious Circumstances
15
77
62
183
Property-Found/Lost
1
5
2
16
Animal Complaints
3
15
14
41
Missing Person
0
0
2
2
Warrant Arrests
3
23
35
89
***Other
0
2
4
12
Total
117
673
500
1566
*DWLS; Fail to Transfer Title;
No License
**Expired Tabs; No insurance;
Fail to stop; Defective Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Page 3 of 8
POLICE DEPARTMENT MONTHLY REPORT
MEDINA POLICE DEPARTMENT
Is Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2009
Accidents Jan
Feb
Mar Apr
May Jun Jul Aug Sep Oct Nov Dec
Total
Injury 0
0
0 0
0
0
Non -Injury 1
1
0 1
0
3
TOTAL 1
1
0 1
0 0 0 0 0 0 0 0
3
Traffic
Citations Jan
Feb
Mar Apr
May Jun Jul Aug Sep Oct Nov Dec
Total
Driving Under Influence 6
7
3 5
3
24
Other 21
18
11 13
11
74
Total 27
25
14 18
14 0 0 0 0 0 0 0
98
1`�M
Infractions
Jan
Feb
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Total
Speeding
17
37
8 11 9
82
Parking
3
12
4 2 1
22
Other
31
35
39 22 14
141
Total
51
84
51 35 24 0 0 0 0 0 0 0
245
Warnings
Jan
Feb
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Total
Total
86
97
89 80 64
416
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch
24
41
36
67
23
191
False Alarms
22
26
27
31
31
137
Assists
50
50
31
51
41
223
Suspicious Circumstance
17
20
12
13
15
77
Property-Found/Lost
1
1
0
2
1
5
Animal Complaints
1
2
5
4
3
15
Missing Person
0
0
0
0
0
0
Warrant Arrests
5
6
4
5
3
23
Other
0
2
0
0
0
2
Total
120
148
115
173
117 0 0 0 0 0 0 0
673
Page 4 of 8
POLICE DEPARTMENT MONTHLY REPORT
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
Monthly Activity Report
Hunts Point Town of Hunts Point
2009
Felony Crimes
May
YID
YTD
Year End
2009
2009
2008
2008
Burglary
0
0
0
0
Forgery (Identity Theft)
0
0
1
1
Vehicle Prowl
1
1
0
0
Theft (over $250)
1
2
1
4
Possession Stolen Prop
0
0
0
0
Drug Violation
0
0
0
0
Auto/Boat Theft
0
0
0
0
TOTAL
2
3
2
5
Misdeameanor
May
YTD
YTD
Year End
Crimes
2009
2009
2008
2008
Assault, Simple
0
0
0
0
Malicious Mischief
0
0
0
0
Vehicle Prowl
0
1
0
0
Theft (Under $250)
0
0
0
0
Possession Stolen Prop
0
0
1
1
Domestic Violence
0
0
0
2
Minor in Possession
0
0
0
0
Drug Violations
1
3
0
2
Total
1
4
1
5
Page 5 of 8
POLICE DEPARTMENT MONTHLY REPORT
Town of
Hunts Point�
�f
Felony Crimes
Burglary
Forgery (Identity)
Vehicle Prowl
Theft (over $250)
Poss Stolen Prop
Drug Violation
Auto/Boat Theft
TOTAL
Misdeameanor
Crimes
Assault, Simple
Malicious Mischief
Vehicle Prowl
Theft (Under $250)
Poss Stolen Prop
Domestic Violence
Minor in Possession
Drug Violations
Total
Jan
0
0
0
0
0
0
0
0
Jan
0
0
1
0
0
0
0
0
1
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Yearly Activity Report
Town of Hunts Point
2009
Feb Mar Apr May
0
0
0
0
0
0
0
0
0
0
0
1
0
1
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
2
Jun Jul Aug Sept Oct Nov Dec Total
0
0
1
2
0
0
0
0 0 0 0 0 0 0 3
Feb Mar Apr May Jun Jul Aug Sept Oct Nov
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
2
1
0
0
2
1 0 0 0 0 0 0
Dec Total
0
0
1
0
0
0
0
3
0 A
Page 6 of 8
POLICE DEPARTMENT MONTHL Y REPORT
MEDINA POLICE DEPARTMENT
TCWII
Jeffrey Chen, Chief of Police
0�
Monthly
Activity Report
Hunts Point
Hunts Point
2009
Traffic
May
YTD
YTD
Year End
CITATIONS
2009
2009
2008
2008
Driving Under Influence
2
4
5
15
Accidents
0
0
1
2
*Other
5
18
19
64
Total
7
22
25
81
Traffic
May
YTD
YTD
Year End
INFRACTIONS
2009
2009
2008
2008
Speeding
0
0
0
0
Parking
0
0
2
3
**Other
31
126
87
253
Total
31
126
89
256
May
YTD
YTD
Year End
WARNINGS
2009
2009
2008
2008
Total
29
93
59
191
May
YTD
YTD
Year End
CALLS FOR SERVICE
2009
2009
2008
2008
House Watch
1
12
11
37
False Alarms
8
20
23
81
Assists
7
20
13
52
Suspicious Circumstances
2
9
12
28
Property-Lost/Found
0
0
0
2
Animal Complaints
0
1
2
6
Missing Person
0
0
0
0
Warrant Arrests
0
1
8
12
***Other
0
0
2
2
Total
18
63
71
220
*DWLS; Fail to Transfer Title;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Verbal Domestic; Harassment; Civil Dispute; Trespass
Page 7of 8
POLICE DEPARTMENT MONTHLY REPORT
Town of
Hunts Point
Tram
Citations
Driving Under Influence
Accidents
Other
Total
Traffic
Infractions
Speeding
Parking
Other
Total
Warnings
Total
Calls for Service
House Watch
False Alarms
Assists
Suspicious Circumstances
Property-Lost/Found
Animal Complaints
Missing Person
Warrant Arrests
Other
Total
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
HUNTS POINT
2009
Jan Feb Mar Apr May Jun
0
0
0
2
2
0
0
0
0
0
2
4
4
3
5
2
4
4
5
7
0
Jan Feb Mar Apr May Jun
0
0
0
0
0
0
0
0
0
0
29
22
26
18
31
29
22
26
18
31
0
Jul Aug Sep Oct Nov Dec Total
4
0
18
0
0
0
0
0
0
22
Jul Aug Sep Oct Nov Dec Total
0
0
126
0 0 0 0 0 0 126
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
12 21 9 22 29 93
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
1
3
2
5
1
12
3
4
2
3
8
20
5
1
3
4
7
20
3
3
0
1
2
9
0
0
0
0
0
0
0
0
1
0
0
1
0
0
0
0
0
0
0
0
0
1
0
1
0
0
0
0
0
0
12
11
8
14
18
0
0
0
0
0
0
0
63
Page 8 of 8
WASHINGTON STATE
CRIMINAL JUSTICE TRAINING COMMISSION
40 Michael D Parsons, Ph.D. Executive Direct,)r
19010 1st Avenue South • Burien, WA 98148 . Phone: 206/835-7s00 • www.citc.state.wa.us
May 1, 2009
Chief Jeff Chen
Medina Police Department
501 Evergreen Point RD
Medina, WA 98039
Dear Chief C n,
In keeping with WAC 1 9-05-300, the Washington State Criminal Justice Training
Commission (WSCJTC) is conducting the training year 2008 audit of the requirement for 24
hours of annual in-service training.
I am pleased to report that an audit of your 2008 training records reflects that your agency
has fully complied with the WAC. I want to congratulate you and your organization for
meeting this requirement. Through the efforts of you and your staff you have clearly
demonstrated a commitment to increasing the level of professionalism of Washington
peace officers.
I would like to thank you for the courtesy and assistance your staff showed Regional
Training Manager Roger Heine during the recent audit. I look forward to our continued
iqollaboration in providing in-service training to your staff.
G�
Michael D. Parsons, Ph:D.
Executive Director
Mission: Enhance the quality of life and public safety in Washington communities through innovative training and education of
criminal justice personnel and enforcement of certification standards.
Values: Professionalism . Integrity • Accountability
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DEVELOPMENT SERVICES MONTHLY REPORT
CITY OF MEDINA
Office of the City Manager
June 8, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap:
The planning commission held a public hearing on the proposed code amendment
relating to the measurement of height in the R-16 zoning district. There was no
public testimony. After discussing the matter, the planning commission voted to
forward a recommendation to the city council.
The planning commission continued its discussion on code enforcement
regulations. A consensus was reached to have staff prepare possible examples of
new code language for citations to help facilitate the discussion.
Finally, the planning commission discussed modifying its work program to examine
the topic of zoning obstacles to renewal energy. There was a consensus to
recommend adding this to the 2009 work program, but that reviewing this subject
should occur within the context of the zoning and permitting code updates.
Hearing Examiner Decisions:
None.
Land Use Administrative Decisions:
Approved Minor Deviation No. AV 1187 to allow a building addition to match an
existing nonconforming setback. The address is 7742 Overlake Drive. The
applicant was Jeff and Amy Roberts.
DEVELOPMENT SERVICES MONTHLY REPORT
Land Use Decisions Issued For 2009:
Type of Decision
Variances/ Minor Deviations
SEPA
Conditional Uses/ Special Uses
Shoreline Substantial
Developments
Lot Line Adjustments
Short Subdivisions
Site Plan Reviews
Wireless Facilities
Land Use Applications Received in May:
Case Number Description of Permit
2009-01 Consolidation of three lots
2009-02 Consolidation of two lots
2009 YTD
2
1
0
Location
1819 Evergreen Point Road,
7434 N.E. 181h Street
1803 76th Avenue N.E.
1825 76th Avenue N.E.
7404 N.E. 181h Street
Building Permit Applications Received — May 1 through May 30, 2009:
Building Permits: 4
Demolition Permits: 0
Fence: 0
Mechanical: 1
Reroof: 0
Fire Sprinkler: 2
Total: 5
Building Permits Issued in December: See Attached.
Other Items of Interest:
SR-520 Variable Tolling Project. Washington State Department of
Transportation provided a draft response to the city's comments on the
Environmental Assessment prepared for the SR 520 Variable Tolling Project.
The responses were mixed in addressing Medina's concerns. Staff requested a
copy of WSDOT's final responses prior to the council meeting on June 8.
WSDOT indicated that a Findings of No Significant Impact (FONSI) is expected
to be issued on Friday, June 12.
Shoreline Grant. The Department of Ecology has offered the city a grant of up
to $125,000 to assist in completing the state -mandated update of our shoreline
master program (SMP). The grant covers a three year period starting with fiscal
year July 2009 — 2010. It is paid -out on a reimbursement basis of the
expenditures incurred with the SMP update. Reimbursement of funds is
available for up to $50,000 the first year, $50,000 the second year and $25,000
the third year. Staff is working on the Scope of Work for the project and on
obtaining the services of two consultants to help with the various components of
2
DEVELOPMENT SERVICES MONTHLY REPORT
the project. Once the grant is secured, staff will bring forward for the council's
consideration a budget amendment for the SMP update expenditures and for
agreements with the consultants.
• Building & Mechanical Inspection Services. As a result of the economic
downturn in construction activity, we continue to see a drop in the number of
inspections being requested each month. The building official has been
performing the duties of the building and mechanical inspector in order to
reduce our need for contracted services for inspections. During this time, we
have also been discussing with Clyde Hill about contracting building and
mechanical inspection services from them per the interlocal agreement
approved by the council last year. As a result of the decline in inspections, and
the move towards contracting inspections services from Clyde Hill, the city has
ended its agreement with Wayne Prentice as the city's building and mechanical
inspector.
3
Permit Report
April, 2009
2009
2008
Current
Current
2,009
2,008
Month
Month
YTD
YTD
Difference
Construction Value
New Construction
0
1,429,760
2,000,000
7,634,760
($5,634,760)
Permit Renewals
6,618,500
0
6,635,500
94,050
$6,541,450
Addition / Alteration
125,000
274,000
2,219,855
2,777,423
($557,568)
Accessory Structure
0
0
8,700
908,100
($899,400)
Repair / Replace
0
112,480
25,980
290,986
($265,006)
Fence/Wall
4,100
45,026
37,400
539,026
($501,626)
Mechanical
N/A
85,000
N/A
239,000
N/A
Fire Sprinkler
10,000
25,473
37,011
209,922
($172,911)
Wireless Comm Facility
0
0
0
0
$0
TOTAL VALUE
1 6,757,6001
1,971,739
1 10,964,446
12,693,267
(1,489,821)
Permits Issued
New Construction
0
1
1
5
(4)
Permit Renewals
4
0
5
4
1
Addition / Alteration
1
2
8
15
(7)
Accessory Structure
0
0
3
4
(1)
Fence/Wall
1
6
8
13
(5)
Demolition
0
1
8
4
4
Grading/Drainage
0
2
4
8
(4)
Tree Mitigation
0
1
5
3
2
Mechanical
4
6
16
31
(15)
Fire Sprinkler
1
2
4
16
(12)
Reroof
0
1
2
9
(7)
Repair / Replace
0
2
2
5
(3)
Right -of -Way Use
5
9
21
33
(12)
Construction Mitigation
0
2
4
8
(4)
Wireless Comm Facility
0
0
0
0
0
TOTAL PERMITS
16
35
91 1
158
67
Inspections
Building
48
91
187
406
(219)
Construction Mitigation
6
5
10
32
(22)
Grading/Drainage
4
55
37
237
(200)
Tree Mitigation
5
7
34
44
(10)
Right -of -Way
34
22
98
107
9
TOTAL INSPECTIONS
97
180
366
826
(460)
PUBLIC WORKS MONTHLY REPORT
CITY OF MEDINA
Office of City Manager
May 27, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: May 2009 Public Works Activity Report
The Public Safety Automatic License Plate Recognition (ALPR) Camera
Project that includes the placement of cameras at NE 8th and 84th Ave NE,
and at NE 24th and 84th Ave NE to monitor vehicles entering Medina is
nearing completion. The contractor has completed the installation at NE 24th
and 84th and the camera is surveying all vehicles entering Medina on NE
24th and transmitting the information to the City Hall public safety server
where the license plate numbers are compared to the WSP data base.
Since March 191h, over 47,000 vehicle license plates have been read.
The installation at NE 12th and 84th is progressing. The new control cabinet
and pole bases are installed. The new poles will be installed by the end of
this month.
2. The Architect Consultant selection for the City Hall design has been
narrowed from seventeen firms down to four. The four firms were
interviewed by the selection committee and Group Mackenzie was selected
as the preferred firm. References of the firm were verified by telephone by
the Public Works Director with each of them offering very positive
responses. With Council concurrence on June 8th, negotiation of a contract
with the firm will be conducted by the City Manager to establish the contract
scope and fees which will then be presented to the Council for approval.
The goal is to have the firm begin the design effort in July, complete the
design process by the end of the year, bid the project in early 2010 for
construction in 2010.
3. WSDOT has started to release portions of the environmental documents for
SR 520 for agency review and comment. So far, the documents indicate a
phased project beginning with the floating bridge construction with transition
work occurring on the roadway at each end of the bridge. Many of the
issues associated with the project have not been addressed such as
completion of the east and west portions of the project and the freeway lids
due to insufficient funds for the entire project at this time. Staff will continue
to review the documents as they are made available and provide status
reports to the Council.
Page 1 of 2
PUBLIC WORKS MONTHLY REPORT
4. Following Council authorization on April 13th to contract with The Transpo
Group (transportation consultants) for the review the NE 12th Street and 84th
Ave NE arterial street corridor to provide recommendations for traffic speed
mitigation and potential traffic safety improvements and for the review of the
proposed SR 520 project, the firm has prepared the attached draft scope of
work.
611
Representatives from the firm met with the Council in a study session on
May 4th to listen to the Councils focus and concerns related to traffic and
pedestrian safety to assist the consultants in defining their scope of work for
providing their services to the City. Based on their understanding of the
issues, fees associated with the draft scope of work amount to $ 38,700.
Preliminary findings will be presented to the Council during a special study
session in late June or early July.
The Viewpoint Park Improvement Project access pathway and stairs have
been completed. The replacement of the viewing pier deck is complete
except for the reinstallation of the bench and ladder and minor punch list
items.
Page 2 of 2
Exhibit B — Scope of Work, Fee & Schedule
Client Name: City_of Medina _
Project Name: Medina Transportation Services
Exhibit Dated: May, 28, 2009 _ TG_ 09077.00
Scope of Work
This scope of work has been prepared to assist the City of Medina with two primary transportation related
tasks and 9ossible follow-on transportation engineering services. The first task includes the evaluation of
the NE 12 Street / Lake Washington Boulevard / 84"' Avenue NE corridor to develop concepts and ideas
to help reduce traffic speeds and improve safety. The second task will assess the proposed SR 520
interchange concepts at 84"' Avenue NE as part of the SR 520 Eastside Transit and HOV Project. The
results of both tasks will be presented to City Council for their consideration.
Also included in the scope of work is a summary of possible follow-on services that can be provided on an
on -call basis as the need arises.
The scope of work includes the following elements:
TASK 1: 121h Street/Lake Washington Blvd Corridor Enhancements
Traffic calming enhancements will be evaluated and identified along the NE 12"' Street / Lake Washington
Boulevard NE corridor to address excessive speeds and improve safety for all users along the corridor,
including pedestrians and bicyclists. The task has been separated into two subtasks, with the first subtask
focusing on the corridor between 84"' Avenue NE and NE 10"' Street and the second subtask evaluating
concepts and improvements at the intersection of 840' Avenue NE / NE 12"' Street.
Subtask 1A: Corridor Evaluation —12th Streeftake Washington Blvd
• Data Collection. Obtain updated traffic and speed data for the corridor. The data will include 24-
hour vehicle tube counts and speeds mid -way along the corridor and PM peak hour intersection
turning movement counts at the intersections of Lake Washington Blvd / NE 10'h Street, Lake
Washington Blvd NE / 86"' Avenue NE.
• Review Existing Data and Summarize Information. Review and evaluate all available traffic
data to identify the following:
o The average, peak, and 85th percentile speeds by hour of day.
o The peak hour and average daily traffic volumes.
o Accident/collision locations for the most -recent three-year period (if available).
o Intersection levels -of -service for Lake Washington Blvd/NE 10"' Street and Lake
Washington Blvd NE/86"' Avenue NE.
o Pedestrian crossings, bicycle lane widths, and observed non -motorized activity.
o Other physical and geometric information about the corridor to assist in the evaluation of
concepts and development of strategies to reduce speeds and improve safety.
• Meet with Other Agencies. Talk with both the Cities of Bellevue and Clyde Hill to review corridor
issues and obtain feedback on ideas to address speeding, cut -through traffic, and overall corridor
safety.
• Estimate Forecast Traffic. Review traffic forecasts developed for the SR 520 Eastside Transit
and HOV Project and estimate likely future volumes along the corridor and at the intersections.
• Identification/Illustration of Design Concepts. Identify up to three possible design concepts to
further consider that address excessive speeding and improve safety along the corridor. Prepare
preliminary illustrations of each concept on an aerial base map of the corridor.
Page 1
transpo�c���F
• Neighborhood Outreach. Talk with concerned residents along the corridor to solicit their input on
the preliminary concepts. Discussions will be largely informal and could be individually or in a group
setting.
• Evaluation of Concepts. Review and analyze how well each concept will address the identified
issues.
• Develop Cost Estimates. Prepare planning level cost estimates to identify the likely costs
associated with constructing each concept.
• Prepare Summary Documentation. Prepare a technical memorandum documenting the data
collected, the findings, costs, and overall concepts. Finalize based on comments from the City.
Consultant Deliverables:
• Summary of traffic data and issues
• Meeting notes summarizing discussions with Clyde Hill, Bellevue, and Medina Residents
• Illustrations for up to 3 design concepts
• Planning level cost estimates
• Technical memorandum summarizing data and proposed concepts
City Support:
• Provide all recent traffic data
• Provide%btain any collision/accident records
• Provide digital copies of any relevant base mapping, GIS files, and aerial photo of the study area
• Arrange meetings with Clyde Hill & Bellevue
• Provide contact information of concerned residents
Subtask 1 B: Intersection Evaluation — 84th Avenue/12th Street
• Data Collection. Obtain updated traffic data at the intersection. The data will include AM and PM
peak hour intersection turning movement counts at the 84"' Avenue NE / NE 12th Street
intersection.
• Review Existing Data and Summarize Information. Review and evaluate all available traffic
data to identify the following:
o Accident/collision locations for the most -recent three-year period (if available).
o Intersection peak hour turning movements and levels -of -service.
o Other physical and geometric information about the intersection to assist in the evaluation
of concepts to improve safety.
• Estimate Forecast Traffic. Review traffic forecasts developed for the SR 520 Eastside Transit
and HOV Project and estimate likely future volumes at the intersection.
• Identification/Illustration of Design Concepts. Identify up to three possible design concepts to
further consider that improve safety at the intersection. Prepare preliminary illustrations of each
concept on an aerial base map of the intersection.
• Evaluation of Concepts. Review and analyze how well each concept will address the identified
issues.
• Develop Cost Estimates. Prepare planning level cost estimates to identify the likely costs
associated with constructing each concept.
• Prepare Summary Documentation. Prepare a technical memorandum documenting the data
collected, the findings, costs, and overall concepts. Finalize based on comments from the City.
Consultant Deliverables:
• Traffic data
• Illustrations for up to 3 design concepts
• Planning level cost estimates
• Technical memorandum summarizing data and proposed concepts
Page 2
transpoGno��F
City Support.
• Provide all recent traffic data
• Provide%btain any collision/accident records
Subtask IC: City Council Meeting
Transpo will attend and present at a City Council meeting to obtain input and feedback on the work
program and preliminary findings. The meeting will be held towards the end of subtasks 1A and 1 B after
the improvement concepts have been developed and analyzed for both the corridor and intersection.
Council will provide input on the concept(s) that should be carried forward as a recommendation for further
consideration.
Consultant Deliverables:
• Meeting agenda & packet
• Attendance at one Council meeting
City Support:
• Identify meeting date
• Distribution of meeting materials
TASK 2: Assessment of SR 520 Interchange Design at 84fh Avenue
The proposed 84"' Avenue NE interchange design plans and associated files as part of the WSDOT SR
520 Eastside Transit and HOV project will be obtained and reviewed to assess possible impacts to City of
Medina residents. The focus of the assessment will be on the surface street operations, local access and
circulation, pedestrian and bicycle amenities, ramp metering, and HOV/Transit facilities.
• Obtain and Review Files/Plans. Obtain all relevant plan sheets, drawings, and traffic analysis
files from WSDOT. Review the material and focus on the following items:
o Intersection and interchange operations.
o Access and circulation issues, such as the driveway to Medina Circle.
o Pedestrian and bicycle amenities and connections.
o Transit and HOV facilities.
• Meet with WSDOT. Meet with WSDOT staff to review design concepts and traffic analysis.
• Assess Impacts to the City. Evaluate the likely impacts of the design to City residents. Identify
possible adjustments to the design to address specific City issues and concerns.
• Summarize Findings. Prepare a memorandum documenting the findings and recommendations
of the assessment. Finalize based on comments from the City.
• Attend City Council Meeting. Attend and present at one City Council meeting to present our
findings and to obtain input and feedback. The meeting will be at the end of Task 2 once the
assessment of the WSDOT proposed 84th Avenue interchange design as part of the SR 520
Eastside Transit and HOV project has been completed. The City Council will be informed of the
assessment and possible impacts of the design on City residents and provide input on next steps
(if any).
Consultant Deliverables:
• Meeting notes with WSDOT
• Memorandum summarizing the assessment
• Meeting agenda & packet
• Attendance at one Council meeting
Page 3
transp0cho'f
City Support:
• Arrange meeting with WSDOT
• Provide all relevant data previously obtained from WSDOT
• Assist is obtaining drawings/plan sheets of proposed designs from WSDOT
• Assist is obtaining digital copies of the traffic analysis files from WSDOT
• Identify Council meeting date
• Distribution of meeting materials
TASK 3: Assessment of SR 520 Construction Phas,'ng Impacts
Construction phasing plans as part of the WSDOT SR 520 Bridge Replacement and Eastside Transit and
HOV projects will be reviewed to assess possible impacts to City of Medina. The focus of the assessment
will be on surface street operations and safety, and identification of recommended mitigation measures.
It is understood that the construction plans will be released over the course of the next five months, so it is
not possible to accurately budget for these services at this time. Any assessment of the construction plans
as requested by the City will be provided on a time -and -materials basis.
TASK 4: Follow -On Services
In addition to the tasks identified above, the City may need Transpo to provide follow-on services. These
services could include, but would not be limited to, the following:
• Development of additional corridor and/or intersection improvement concepts
• Significant revisions/modifications to the preliminary concepts
• Further data collection services
• Additional coordination with agencies or the general public
• Attendance at additional City Council meetings
It is difficult to accurately estimate the associated level of effort and fee at this time for services that may or
may not be necessary; therefore Transpo will provide these services on a time -and -materials basis.
However, in regards to attendance at additional City Council meetings, the fee could be $500 to $1,750 a
meeting depending on topic and amount of preparation necessary.
Fee
A fee for each identified task is outlined in Table 1. Transpo will complete all tasks for a fee of $38,700
(inclusive of labor and expenses). It is not possible to project an accurate fee for Tasks 03 and 04 at the
project outset. Should the City request additional services beyond those identified in the scope of work,
Transpo will provide these services on a time -and -materials basis. Reimbursable expenses are invoiced at
cost plus fifteen percent (15%).
Page 4
transpOo�o_p
Table 1. Fee by Task
Task Description Fee
1 Corridor/Intersection Evaluation $27,450
1a Corridor Evaluation $18,450
1b Intersection Evaluation $7,250
lc City Council Meeting $1,750
2 SR 520 Interchange Assessment $11,250
3 SR 520 Construction Phasing Assessment T&M1
4 Follow -On Services (if necessary) T&M1
TOTAL $38,700
1. T&M = Time -and -materials. Should the Client request services beyond the scope of work, Transpo will provide these services on a time -and -
materials basis. The fees by task do not include additional services.
Transpo will work closely with the project team and City staff to assure that all efforts are directed in a
manner consistent with overall project objectives. Should the scope of services change following contract
execution, Transpo will notify the City if these changes will affect the fee and require a contract
amendment.
Schedule
Transpo anticipates completing Task 01 by the beginning of August and Task 02 by mid -July. This
schedule assumes timely receipt of necessary data and information from the City and the WSDOT and
contract execution and notice to proceed is provided by June 15t. This schedule can be impacted by factors
outside the control of Transpo. Should the scope of services change following contract execution, Transpo
will notify the City if these changes will affect the schedule and require a contract amendment.
Page 5
�transpo�novr
EXHIBIT C
The Transpo Group, Inc.
Cost Estimate Worksheet
09077 Medina Transportation Services
Pay rates are effective from June 22, 2008 through June 19, 2009, within the ranges shown in the attachment.
Only key staff are shown and other staff may work on and charge to the project as needed by the project manager.
initials
lob title
costratel
Labor.
Project
Manager
I Project
J En ineer
Project
En ineer
CAD/
Graphics
Project
Admin
Prin. Sen Eng 1111 An I II 1 PA III
PA II
$215.00 1 $175.00
1 $100.00 1 $110.00 1
$75.00
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
25
27
28
29
30
31
32
33
38
39
rk Task
TA K 1- rri r In • i n Ev lu i n
Hours
, st
Subtask 1 A - Corridor
Data Collection & Summarize Information
3
14
17
$1,925
Meet with Other Agencies
3
3
6
$1,170
Traffic Forecasts
2
6
8
$950
Identification of Concepts
2
6
24
20
2
54
$6,230
Neighborhood Outreach
2
6
8
$1,480
Evaluate Concepts
1
6
7
$775
Develop Cost Estimates
4
8
12
$1,500
Prepare Summary Documentation
1
10
16
1
28
$3,640
Task 1A SubToral induding expenses)
140
$18,450
Subtask 1 B - Intersection
Data Collection
1
1
$100
Summarize Information
0.5
2
2.5
$288
Traffic Forecasts
1
2
3
$375
Identification of Concepts
1
4
16
12
0.5
33.5
$3,873
Evaluate Concepts
1
4
5
$575
Develop Cost Estimates
2
4
6
$750
Prepare Summary Documentation
3
6
0.5
9.5
$1,163
Task 1B Sub Total (including expenses)
60.5
$7,250
—-----------
Subtask----
1 C - CU Qquncil M etin
-------
Prepare Meeting Materials & Attend Meeting
3
6
1
1
9
$1,695
Task I Sub Total(including expenses)
9
$1,750
Task 1 Total includin
I expenses)
209.5
$27,450
TASK 2- SR 520 Interchange Assessment
Obtain and Review Files/Plans
12
8
0.5
20.5
$2,938
Meet with WSDOT
3
3
6
$1,170
Assess Impacts to the City
2
12
4
18
$2,930
Summarize Findin slobservations
1
12
2
15
$2,515
Prepare and Attend Council Meeting
3
6
9
$1,695
Task 2 Total(including
ex nses
68.5
$11,250
Total Hours 1 21 97.5 1 123 1 32 1 4.5 1 278
. . $4,515 $17,063 $12,300 $3,520 $338 i �
Reimbursable Expenses:
6
7
8
9
10
Application
Business Meals
Mileage
$40
Miscellaneous
Models/Renderings/Photos
Parking
Records Filing
Registrations
Traffic Count Vendors
$800
Travel, Hotel, Taxi, & Air Fare
Total (Cost + 15 percent) $966
Subs.
Firm Cost
Totall (Cost + 15 pert jnty, $011 #,-
Cost Estimate Prepared on: 5/28/2009
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall Council Chambers
May 11, 2009, 6:30 pm
CALL TO ORDER
ITEM CA-1
DRAFT
The May 11, 2009, Regular Meeting of the Medina City Council was called to order by
Mayor Nelson at 6:36 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence,
Mark Nelson, Bob Rudolph, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Wayne Tanaka, City Attorney,
Ogden Murphy Wallace; Jeff Chen, Chief of Police; Joe Willis,
Director of Public Works; Robert Grumbach, Development
Services Director; and Rachel Baker, City Clerk
Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance
Mayor welcomed three boy scouts from Troop 430 who were in attendance.
Mayor Nelson read a statement into the record from Council Member Biglow concerning
the ending of discussions pertaining to Resolution 336 and Biglow's agreement to
consider the issue closed. The mayor specified that scenarios one and two, as defined in
an April 14, 2009 memorandum, were off the table.
Council accepted the meeting agenda as presented at 6:39 pm. Mayor opened floor to
public comment at 6:40 pm.
PUBLIC COMMENT
Resident Henry Paulman complimented work performed by Secur Focus with installation
of security camera equipment and expressed recognition should be provided.
Michael Higgins expressed thanks for work performed on Northeast 12th Street, including
installation of new signs and shrub trimming.
Heija Nunn expressed thanks for security cameras and new signage. She inquired if
council agendas could be placed on home page of website and asked for clarification
regarding public comment policy. Ms. Nunn stated her opinion that it would be improper
for Council Member Biglow to speak in executive session regarding the Biglow issue since
it is a public concern and questioned whether all derivatives of the threatened lawsuit
have been dropped.
DRAFT
Mayor Nelson asked Council Member Biglow if each scenario in its entirety and in part
would not be pursued and whether he agreed with the statement read at the beginning of
the meeting. Council Member Biglow responded affirmatively to both questions.
Comment period closed at 6:46 pm.
REPORTS AND ANNOUNCEMENTS
Mayor reported he and Hanson attended an eastside mayors' luncheon, which included
Bellevue and Redmond mayors and Ross Hunter and Deb Eddy in attendance. He said
Hunter offered to conduct a town hall meeting in May or June to discuss eastside issues.
Lawrence conveyed he was told Medina has a negative reputation for blowing issues out
of proportion and stressed importance of holding discussions to resolve differences.
Lawrence requested future discussion to address revenue shortfalls. Hanson proposed
presenting a financial analysis to council in June or July.
Whitney said she has reviewed checks for the past year and has never found an error and
expressed that a new check review policy will be established. Whitney stated she did not
review the April checks.
Hanson reported she attended the city manager and NORCOM governing board meetings
and summarized tolling and NORCOM transition discussions.
Rudolph inquired if security companies need to be notified that the non -emergency
number will change with NORCOM transfer and Chen indicated he would find out and
distribute the information.
Grumbach summarized department report and provided an update regarding SR-520
environmental assessment. Grumbach pointed out information regarding permitting and
zoning study was placed at dais and that council direction will be solicited at the next
meeting regarding matter. Grumbach summarized solar panel issue. Council members
communicated that a solar power energy study is a priority and asked Grumbach to
discuss placement of issue on work plan with planning commission and to provide a
summary of discussion to the council in June.
Willis provided updates regarding security camera project and city hall architect selection
and conveyed an architect recommendation may be ready for the June meeting. Willis
responded to questions regarding sidewalk improvements on 28th near Bellevue Christian.
CONSENT AGENDA
Jordan requested correction to the April 13 regular meeting minutes to reflect absences of
Drew Blazey and Bret Jordan from executive session. Whitney stated she had not
reviewed the checks and recommended pulling the April 2009 Checks and Finance
Officer's Report and placing it on the June 8 consent agenda.
Council Minutes May 11, 2009
Page 2
DRAFT
MOTION JORDAN AND SECOND LARWRENCE TO APPROVE CONSENT AGENDA
ITEMS:
- Approval of Corrected April 13, 2009 City Council Regular Meeting Minutes
- Approval of May 4, 2009 City Council Special Meeting Minutes
- Approval to Schedule a July 13, 2009 Public Hearing for Draft Stormwater Ordinance
- Approval of Council Strategic Goals
MOTION CARRIED 7-0 AT 7:28 PM.
OTHER BUSINESS
Draft Six -Year (2010 — 2015) CIP/TIP (7:29 pm)
Willis summarized report and responded to questions from council members. Willis said
he would gather cost estimate to install irrigation on east side of Medina Park for July
hearing.
MOTION JORDAN AND SECOND RUDOLPH TO SCHEDULE A PUBLIC HEARING AT
THE JULY 13, 2009 CITY COUNCIL MEETING TO CONSIDER THE ADOPTION OF
THE 2010 — 2015 CIP/TIP PLAN. MOTION CARRIED UNANIMOUSLY AT 7:42 PM.
Animal Ordinance Update (7.-42 pm)
Baker introduced ordinance and responded to council inquiries.
MOTION BLAZEY AND SECOND LAWRENCE TO ADOPT ORDINANCE AMENDING
MEDINA MUNICIPAL CODE 6.04.010 RELATING TO ANIMALS. MOTION CARRIED
UNANIMOUSLY AT 7:44 PM.
Jet Noise Issues (7.44 pm)
Council Member Rudolph summarized report and provided a history of flight paths over
Medina. Council discussion followed. Rudolph to draft letter for immediate distribution
addressed to Mr. Ronald Fincher, Air Traffic Hub Manager, Seattle TRACON for mayor's
signature and to include flight path sheets as attachments.
Agenda Calendar (8:07 pm)
Council elected to hold statutory 2010 budget hearings in October and November, to hold
a hearing in June for the purpose of gathering preliminary public comment regarding the
2010 budget, and to hold a discussion in July regarding a 2009 budget analysis.
City Council Minutes May 11, 2009
Page 3
DRAFT
EXECUTIVE SESSION
The City Council recessed into Executive Session at 8:13 pm, for an estimated time of
thirty minutes, pursuant to RCW 42.30.110 (1)(i) to discuss with legal counsel
representing the agency litigation or potential litigation to which the agency, the governing
body, or a member acting in an official capacity is, or is likely to become, a party. No
action was anticipated.
City Council Members Biglow, Blazey, Jordan, Lawrence, Nelson, Rudolph, and Whitney;
City Manager and City Attorney were present. Executive Session adjourned and Council
resumed its Regular Meeting at 8:45 pm. No action was taken.
ADJOURNMENT
There being no further council business to discuss, the May 11, 2009, Regular Meeting of
the Medina City Council adjourned at 8:45 pm.
Next Regular Meeting of the Medina City Council will be held, Monday, June 8, 2009 at
6:30 pm.
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes May 11, 2009
Page 4
ITEM CA — 2
CITY OF MEDINA
CHECK REGISTER
APRIL, 2009
I, the undersigned, of the City of Medina of King County, Washington, do herby certify
that the merchandise or services specified have been received and the Claim Checks
75176 through 75280 in the amount of $263,479.92: and the Payroll Checks Numbers
25310 through 25378 in the amount of $218,203.92 are approved for payment this day
May 11, 2009.
Voided Payroll Checks are: 25310, 25311
Voided Claim Checks are: 75181, 75190, 75213, 75215, 75219, 75262
Donna Hanson, City Manager
Certified Correct...... r `DeA-)-tA JL
Diana Beach, Interim Finance Officer
Exceptions.......
I, the undersigned, Mayor of the City of Medina of King County, Washington at the
direction of the City Council have hereby reviewed the check registers dated May 11,
2009.
Mark Nelson, Mayor
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City of Medina
CLAIM CHECK REGISTER
APRIL, 2009
CHECK
NUMBER
VENDOR DATE
NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER
AMOUNT
75176
18404 AT&T MOBILITY 04103/2009 030809 001 000 000 525 60 42 00
55.80
MP775 MODEM 1 2/9-3/8 INVOICE TOTAL
55.80
CHECK TOTAL
55.80
75177
825 AUTOGRAPHICS 04/03/2009 76117 001 000 000 521 20 4810
288.59
SIDE GRAPHICS CAR15 INVOICE TOTAL
288.59
CHECK TOTAL
288.59
75178
18413 AUTONATION SHARED SERVICE CENT 04103/2009 59563 001 000 000 52120 48 10
178.84
LUBE,FILTER,REAR AXLE INVOICE TOTAL
178.84
59643 001 000 000 52120 48 10
56.62
LURE, AIR FILTER CAR 14 INVOICE TOTAL
56.62
59668 001 000 000 52120 48 10
33.78
LUBE & OIL CAR 16 INVOICE TOTAL
33.78
59788 001 000 000 521 20 48 10
480.65
ADJ BRAKESIPADS CAR14 INVOICE TOTAL
480.65
59989 001 000 000 521 20 48 10
224.43
DETAIL,BODY TRIM CAR14 INVOICE TOTAL
224.43
CHECK TOTAL
974.32
75179
18147 BANK OF AMERICA 04/03/2009 MAR'09 BAKER 001 000 000 511 60 49 00
187.15
BAKER 2/16 - 3/11 001 000 000 511 60 49 00
45.65
001 000 000 518 10 31 00
14,00
001 000 000 518 10 31 00
326.98
001 000 000 518 10 3100
156.77
001 000 000 518 10 43 00
25.00
001 000 000 518 10 49 20
134.00
307 000 000 595 30 63 13
217.44
INVOICE TOTAL
1,106.99
CHECK TOTAL
1,106.99
75180
18124 BEL-RED AUTO REBUILDING 04/03/2009 14141 001 000 000 521 20 48 10
250.00
08CHARGER REP DEDUCTIBL INVOICE TOTAL
250.00
CHECK TOTAL
250.00
75181
1825 BELLEVUE TREASURER, CITY OF 4/3/2009 VOIDED CHECK
0.00
INVOICE TOTAL
0.00
CHECK TOTAL
0.00
75225
1825 BELLEVUE TREASURER, CITY OF 04/03/2009 20166 001 000 000 519 90 49 03
2,660.00
ANNUAL ARCH CONTRIBUTIO INVOICE TOTAL
2,660.00
CHECK TOTAL
2,660.00
75182
2300 BLUME14THAL UNIFORMS & EQUIPMEI 04/03/2009 733660 001 000 000 52120 22 00
205.90
IMPAC ST TRAUMA PLATE INVOICE TOTAL
205.90
CHECK TOTAL 205.90
Page 9
ITEM CA - 2
CHECK VENDOR DATE
NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT
75183
18322 BRAT WEAR 04/03/2009 314218
001 000 000 52120 22 00
989.39
SHIRTS, PANTS, PATCHES
INVOICE TOTAL
989.39
CHECK TOTAL
989.39
75184
18476 CABOT DOW ASSOCIATES, INC 04/03/2009 FEB'09
001 000 000 513 10 41 00
280.00
LABOR RELATIONS SERVICE
INVOICE TOTAL
280.00
CHECK TOTAL
280.00
75185
18192 CNR, INC 04/0312009 11610
001 000 000 518 90 48 00
180.04
PHONE SVC MAINT MARCH
INVOICE TOTAL
180.04
CHECK TOTAL
180.04
75186
18275 CRYSTAL AND SIERRA SPRINGS-ADMI 04/03/2009 29486865291733
001 000 000 518 10 31 00
54.04
DRINKING WATER-ADMIN
INVOICE TOTAL
54.04
CHECK TOTAL
54.04
75187
3385 CRYSTAL AND SIERRA SPRINGS -POLY 04/03/2009 29512945296969
001 000 000 521 20 31 00
43.41
DRINKING WATER -POLICE
INVOICE TOTAL
43.41
CHECK TOTAL
43.41
75188
18274 CRYSTAL AND SIERRA SPRINGS-PW 04/03/2009 299487825291929
001 000 000 576 80 3100
29.12
DRINKING WATER-PW
INVOICE TOTAL
29.12
CHECK TOTAL
29.12
75189
18063 DATABASE SECURE RECORDS DESTY 04/03/2009 40473
001 000 000 518 10 41 00
8.50
BAL OF MTHLY SERVICES
INVOICE TOTAL
8.50
CHECK TOTAL
8.50
75190
3708 DAY WIRELESS SYSTEMS 4/3/2009 VOIDED CHECK
0.00
INVOICE TOTAL
0.00
CHECK TOTAL
0.00
75191
3889 EASTSIDE COMMERCIAL INC 04/03/2009 02/26109
101 000 000 542 30 41 00
2,500.00
INCUBATOR UPDATE
INVOICE TOTAL
2,500.00
CHECK TOTAL
2.500.00
75192
3890 EASTSIDE PUBLIC SAFETY COMMUNIC 04/03/2009 5279
001 000 000 52120 51 20
676.06
RADIO ACCESS MARCH'09
INVOICE TOTAL
676.06
CHECK TOTAL
676.06
75193
4640 ENA COURIERS INC 04/03/2009 213528
001 000 000 52120 42 00
59.28
COURIER POLICE FEB'09
INVOICE TOTAL
59.28
213875 001 000 000 52120 42 00
59.28
COURIER TO KIRK MUN CT
INVOICE TOTAL
59.28
CHECK TOTAL
118.56
75194
18092 ENVIRONMENT CONTROL 04/03/2009 691726
001 000 000 518 30 48 00
985.00
MAINT-JANITOR MARCH'09
INVOICE TOTAL
985.00
CHECK TOTAL
985.00
Page 2
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
ITEM CA - 2
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT
75195 18280 EVERGREEN RV SERVICE
04/03/2009 237151 001 000 000 525 60 48 00
1,367.40
SERVICE -MOBILE COM POST INVOICE TOTAL
1,367.40
CHECK TOTAL
1,367.40
75196 5450 FOSTER PEPPER
04/03/2009 041509 001 000 000 621 20 43 00
175.00
COMP PUB RECORD TRAININ INVOICE TOTAL
175.00
CHECK TOTAL
175.00
75197 5875 GRAINGER
04/03/2009 9824246566 001 000 000 576 80 31 00
56.31
BATH TISSUE INVOICE TOTAL
56.31
9824246574 101 000 000 542 30 3100
113.86
CLEANER,GAUGE,MISC KITS INVOICE TOTAL
113,86
9831371704 001 000 000 576 80 31 00
18.83
LINERS INVOICE TOTAL
18.83
9833964648 101 000 000 542 30 31 00
29.49
KNEELING MAT INVOICE TOTAL
29.49
9834454689 001 000 000 518 30 48 00
171,83
RECEPTACLE INVOICE TOTAL
171.83
9860237677 001 000 000 518 30 48 00
163.83
HYDRAULIC DOOR CLOSER INVOICE TOTAL
163.83
9862905586 001 000 000 576 80 31 00
39.87
LOCK,AIRGUN,COUPLER,PLU INVOICE TOTAL
39.87
CHECK TOTAL
594.02
75198 18113 HARNDEN CO INC, C.R.
04/0312009 11673 103 000 000 589 00 4910
529.39
TREES THUJA & ACER INVOICE TOTAL
529.39
CHECK TOTAL
529.39
75199 18394 INTEGRA TELECOM
04/03/2009 031009 001 000 000 518 10 42 00
671.16
DATA CIRCUIT & CALLS INVOICE TOTAL
671.16
CHECK TOTAL
671.16
75200 7500 JOHNSON INDUSTRIES, INC.
04/03/2009 16717 001 000 000 576 80 31 01
80.88
VALVE REPAIR KIT INVOICE TOTAL
80.88
CHECK TOTAL
80.88
75201 8625 KIRKLAND MUNICIPAL COURT
04/03/2009 FEB09MED 001 000 000 512 50 51 10
6,320,00
FILING FEES FOR FEB'09 INVOICE TOTAL
6,320.00
CHECK TOTAL
6,320.00
75202 8778 LEIRA - JULIE UBERT,TREASURER
04/03/2009 03/01/09 001 000 000 521 20 49 40
85.00
MEMBERSHIP CRUM, BECKLE'INVOICE TOTAL
85.00
CHECK TOTAL
85.00
75203 18463 MX LOGIC
04/0312009 INV259421 001 000 000 518 90 41 50
662.40
EMAIL DEFENS/ARCHIVING INVOICE TOTAL
662.40
CHECK TOTAL
662.40
Page 3
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
ITEM CA - 2
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT
75204 18255 NETWORK BILLING SYSTEMS -CITY HA 04/03/2009 01777649 001 000 000 518 10 42 00
506.71
DATA CONNECT FIREWALL INVOICE TOTAL
506.71
1777650 001 000 000 518 10 42 00
163.75
SHOP INT/PHONES CONNECT INVOICE TOTAL
163.75
CHECK TOTAL
670.46
75205 18495 NORCOM
04/03/2009 2009028 001 000 000 52120 51 15
13.621.25
2009 2 QTR SHARE INVOICE TOTAL
13,621.25
CHECK TOTAL
13,621.25
75206 18318 NORTHWEST AED, INC.
04/03/2009 1658 001 000 000 521 20 48 00
213.41
BATTERY -CAR 9 INVOICE TOTAL
213.41
CHECK TOTAL
213.41
75207 10565 OGDEN MURPHY WALLACE
04/03/2009 673002 001 000 000 515 20 41 10
7,080.88
MISC. RETAINER INVOICE TOTAL
7,080.88
673027 001 000 000 515 20 41 10
2,252.30
FEES/EXPENSES FEB'09 INVOICE TOTAL
2,252.30
CHECK TOTAL
9,333.18
75208 10700 OTAK
04/03/2009 030985266 001 000 000 558 60 41 01
318.75
CARLETFI, SEPA REV INVOICE TOTAL
318.75
30985267 001 000 000 558 60 41 01
360.65
001 PROJECT MGMNT INVOICE TOTAL
360.65
30985268 001 000 000 558 60 41 01
75.00
469/LUTZ SOLAR PANEL INVOICE TOTAL
75.00
30986269 001 000 000 558 60 4101
318.75
4711CUB15 PERMIT REVIEW INVOICETOTAL
318.75
30985270 001 000 000 558 60 41 01
56.25
468 MCDOUGALL RES INVOICE TOTAL
56.25
30985390 001 000 000 558 60 41 50
108.00
RISING SUN 1444 EPR INVOICE TOTAL
108.00
030985392Rl 001 000 000 558 60 41 50
36.00
335/SAAD LAND DEV. INVOICE TOTAL
36.00
30985394 001 000 000 558 60 41 50
216.00
354 MAZZUCA INVOICE TOTAL
216.00
30985395 001 000 000 558 60 41 50
108.00
362/JOH 2284 INVOICE TOTAL
108.00
30985396 001 000 000 558 60 41 50
306.00
363 MEDINA HEIGHTS INVOICE TOTAL
306.00
30985397 001 000 000 558 60 41 50
72.00
372 MCDOUGALL L-2489 INVOICE TOTAL
72.00
30985398 001 000 000 558 60 41 50
568.00
373 BROTMAN L-2496 INVOICE TOTAL
558.00
Page 4
CHECK
NUMBER
VENDOR DATE
NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER
ITEM CA - 2
AMOUNT
30985399 001 000 000 558 60 4150
288.00
374/CARLETTI TRUST GARD INVOICE TOTAL
288.00
030985400R1 001 000 000 558 60 4150
720.00
GENEERAL INVOICE TOTAL
720.00
30985401 001 000 000 558 60 41 50
108.00
3751SINGH RES. L-2510 INVOICE TOTAL
108.00
CHECK TOTAL
3,649.40
75209
11275 PITNEY BOWES CREDIT CORP 04/03/2009 452203 001 000 000 51810 42 00
343.36
SOFTWARE -POSTAGE METES INVOICE TOTAL
343.36
452204 001 000 000 518 10 42 00
343.36
SOFTWARE POSTAGE SCALE INVOICE TOTAL
343.36
CHECK TOTAL
686.72
75210
11354 POSITIVE ID INC 04/03/2009 10357 001 000 000 525 60 3100
41.40
ID CARD INVOICE TOTAL
41.40
10378 001 000 000 525 60 31 00
23.95
ID CARD INVOICE TOTAL
23.95
CHECK TOTAL
65.35
75211
18391 PRENTICE, WAYNE 04/03/2009 2 001 000 000 51810 41 90
2,668.00
PUBLIC RECORDS WORK INVOICE TOTAL
2,668.00
9-Mar 001 000 000 558 60 41 06
90.00
INSPEC FINAL 2009 INVOICE TOTAL
90.00
MARCH'09 B 001 000 000 558 60 41 06
60.60
MILEAGE INVOICE TOTAL
60.60
CHECK TOTAL
2,818.60
75213
12005 ROTH HILL ENGINEERING PARTNERS 4/3/2009 VOIDED CHECK
0.00
INVOICE TOTAL
0.00
CHECK TOTAL
0.00
75212
12006 ROTH HILL ENGINEERING PARTNERS 04/03/2009 95648 001 000 000 558 60 41 07
3,674.80
MISC SERVICES FEB'09 INVOICE TOTAL
3,674.80
95649 001 000 000 558 60 41 07
282.98
G-1256 PLAN REVIEW INVOICE TOTAL
282.98
95650 001 000 000 558 60 41 07
232.29
G-1460 PLAN REVIEW INVOICE TOTAL
23229
95651 001 000 000 558 60 41 07
528.84
G-1536 PLAN REVIEW INVOICE TOTAL
528.84
95652 001 000 000 558 60 41 07
156.03
G1642 PLAN REVIEW INVOICE TOTAL
156.03
95653 001 000 000 558 60 41 07
50.69
G-1682 PLAN REVIEW INVOICE TOTAL
50.69
Page 5
ITEM CA - 2
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER ACCOUNT NUMBER
AMOUNT
95654 001 000 000 558 60 4107
232.41
G-1738 PLAN REVIEW INVOICE TOTAL
232.41
95655 001 000 000 558 60 41 07
298.49
G-1995 WEYMOUTH BULKHD INVOICE TOTAL
298.49
95656 001 000 000 558 60 4107
25.35
G-2113 PLAN REVIEW INVOICE TOTAL
25.35
95657 001 000 000 558 60 41 07
390.18
G-2209 PLAN REVIEW INVOICE TOTAL
390.18
95658 001 000 000 558 60 41 07
359.23
G-2271 PLAN REVIEW INVOICE TOTAL
359.23
95659 001 000 000 558 60 41 07
177.42
G-2371 PLAN REVIEW INVOICE TOTAL
177.42
95660 001 000 000 558 60 41 07
125.54
CMP C-2434 CONST MITIGA INVOICE TOTAL
125.54
95661 001 000 000 558 60 4107
219.14
C-2436 CONST MITIGATION INVOICE TOTAL
219,14
95662 001 000 000 558 60 41 07
952.09
G-2494 PLAN REVIEW INVOICE TOTAL
952.09
95663 001 000 000 55B 60 41 07
3,568.00
C-2478 CONST MITIGATION INVOICE TOTAL
3,558.00
95664 001 000 000 558 60 4107
938.18
G-2487 PLAN REVIEW INVOICE TOTAL
938.18
95665 001 000 000 558 60 41 07
590.02
C-2488 CONST MITIGATION INVOICE TOTAL
590.02
CHECK TOTAL
12,791.68
75214 18447 SATWORX
04/03/2009 3007900025 001 000 000 525 60 42 00
176.03
MONTHLY ACCESS SERVICE INVOICE TOTAL
176.03
CHECK TOTAL
176.03
75215 18277 SEATTLE POLICE DEPARTMENT
4/3/2009 VOIDED CHECK
0.00
INVOICE TOTAL
0.00
CHECK TO rAL
0.00
75216 13350 SEATTLE TIMES, THE
04/03/2009 032909 001 000 000 518 10 44 00
555.63
LEGAL ADS INVOICE TOTAL
555.63
CHECK TOTAL
555.63
76217 13400 SECURITY SAFE 8 LOCK INC
04/03/2009 371549 001 000 000 518 30 48 00
-49.79
ABUS MLK-4 RETURN INVOICE TOTAL
-49.79
376739 001 000 000 518 30 48 00
161.27
SERVICE CALL REKEY INVOICE TOTAL
161.27
CHECK TOTAL
111.48
Page 6
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
ITEM CA - 2
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT
75218
18360 SPRINT
04/03/2009 196658245-024
001 000 000 513 10 42 00
0.70
9/13-10/12108 SERVICE
001 000 000 518 10 42 00
83.93
001 000 000 52120 42 00
204.10
001 000 000 576 80 42 00
129.12
INVOICE TOTAL
417.85
CHECK TOTAL
417.85
75219
15699 WA CHAPTER FBINAA
4/312009
VOIDED CHECK
0.00
INVOICE TOTAL
0.00
CHECK TOTAL
0.00
75220
16159 WA ST CRIMINAL JUSTICE
04/03/2009 2009-1561
001 000 000 52120 43 00
60.00
TRAIN ING-RAMIREZ
INVOICE TOTAL
60.00
CHECK TOTAL
60.00
75221
16150 WASHINGTON AWARDS, INC.
04/03/2009 46070
001 000 000 525 60 3100
97.74
PLAQUE & ENGRAVE EBSTYN INVOICE TOTAL
97.74
CHECK TOTAL
97.74
75222
18486 WHITE SWAN OPERATION LLC
04/03/2009 14
001 000 000 521 20 32 00
27.00
CAR WASHES
INVOICE TOTAL
27.00
CHECK TOTAL
27.00
75223
422 XO COMMUNICATION SERVICES-POLI(04/03/2009 35994462
001 000 000 521 20 42 00
50.49
PHONE LINE PROP ROOM
INVOICE TOTAL
50.49
CHECK TOTAL
50.49
75224
18035 YAKIMA COUNTY DEPT OF CORRECTI(04/0312009 FEB'09 HOUSING
001 000 000 52120 5150
2,583.36
INMATE HOUSING-FEB'09
INVOICE TOTAL
2,583.36
CHECK TOTAL
2,583.36
75226
351 ACCURINT-ACCOUNT 1011660
04/17/2009 20090228
001 000 000 521 20 41 00
30.00
MINIMUM COMMITMENT FEB
INVOICE TOTAL
30.00
CHECK TOTAL
30.00
75227
18116 AVENET WEB SOLUTIONS
04/17/2009 19351
001 000 000 518 90 41 50
864.00
WEBSITE HOSTING
INVOICE TOTAL
864.00
CHECK TOTAL
864.00
75228
18286 BAKER, RACHEL
04/17/2009 03117-03/20/09
001 000 000 518 10 43 00
141.90
WMCA CONF MILEAGE
INVOICE TOTAL
141.90
3/31/2009
001 000 000 518 10 23 00
396.50
EDUCATION REIMBURSEMEN'INVOICE TOTAL
396.50
CHECK TOTAL
538.40
75229
2402 BOSTEC INC_
04/17/2009 18971
001 000 000 521 20 31 40
7.63
BREATH TEST INST SUPPLY
INVOICE TOTAL
7.63
CHECK TOTAL
7.63
Page 7
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
ITEM CA - 2
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT
75230
18476
CABOT DOW ASSOCIATES, INC
04/17/2009 MARCH'09
001 000 000 513 10 41 00
665.00
LABOR RELATIONS SVCES
INVOICE TOTAL
665.00
CHECK TOTAL
665.00
75231
2895
CHEN, JEFFREY
04117/2009 03/31-04101109
001 000 000 52120 43 00
25.00
CONF TRANSPORTATION
INVOICE TOTAL
25.00
CHECK TOTAL
25.00
75232
18192
CNR, INC
04/17/2009 11627
001 000 000 518 90 48 00
180.04
SOFTWARE MAINT MITEL
INVOICE TOTAL
180.04
CHECK TOTAL
180.04
75233
3383
CRUM, LINDA
04/17/2009 02/18/09 MILEAGE
001 000 000 521 20 43 00
79.20
TAC TRAINING MILEAGE
INVOICE TOTAL
79.20
CHECK TOTAL
79.20
75234
3387
DAILY JOURNAL OF COMMERCE
04/17/2009 3215417
001 000 000 518 10 44 00
298.80
LEGAL PUBLICATION
INVOICE TOTAL
298.80
CHECK TOTAL
298.80
75235
18530
DEPARTMENT OF LICENSING
04117/2009 8642NU
001 000 000 521 20 41 00
20.25
INFLATABLE BOAT TABS
INVOICE TOTAL
20.25
CHECK TOTAL
20.25
75236
4600
EMPLOYMENT SECURITY DEPT
04/17/2009 01/30/09
001 000 000 514 10 49 10
25.00
ADM BILLING FOR OAST
INVOICE TOTAL
25.00
CHECK TOTAL
25.00
75237
4640
ENA COURIERS INC
04/1712009 212834
001 000 000 621 20 42 00
59.28
COURIER SERVICES JAN'09
INVOICE TOTAL
59.28
214220
001 000 000 62120 42 00
74.99
MARCH'09 TO CoEK COURT
INVOICE TOTAL
74.99
CHECK TOTAL
134.27
75238
5270
FINANCIAL CONSULTANTS INTL INC
04/17/2009 10358
001 000 000 52120 48 10
374.68
CHARGER MIRROR & SHIELD
INVOICE TOTAL
374.68
CHECK TOTAL
374.68
75239
5275
FINNIGAN, KRISTEN
04117f2009 MARCH'09
001 000 000 525 60 41 00
4,595.00
EMERG PREPARE MAR'09
INVOICE TOTAL
4,595.00
CHECK TOTAL
4,595.00
75240
5825
GOODSELL POWER EQUIPMENT,INC
04/17/2009 310520
101 000 000 542 30 48 00
6.53
LEVER
INVOICE TOTAL
6.53
CHECK TOTAL
6.53
75241
18525
GRADE INC
0411712009 #1 STORM DRAIN
307 000 000 595 30 63 Oi
50,791.83
EVERG PT RD STORM DRAIN
INVOICE TOTAL
50,791.83
CHECK TOTAL
50,791.83
Page 8
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
ITEM CA - 2
DATE
ISSUED fNVOICE NUMBER ACCOUNT NUMBER AMOUNT
75242 18329 GREYTAK, PAMELA J.
04/17/2009 MAR'09 REIMB
001 000 000 518 10 43 00
19.04
MAR'09 MILEAGE BANKING
INVOICE TOTAL
19.04
CHECK TOTAL
19.04
75243 18482 HANSON, DONNA K
04/17/2009 03125-03127/09
001 000 000 513 10 43 00
284.99
WCMA CONF-VANCOUVER
INVOICE TOTAL
284.99
CHECK TOTAL
284.99
75244 6330 HOME DEPOT CREDIT SERVICES
04/17/2009 4013618
001 000 000 576 80 31 00
48.88
SUPPLIES
INVOICE TOTAL
48.88
5075496
001 000 000 518 30 48 00
12.12
STRAPS
INVOICE TOTAL
12.12
7015239
001 000 000 518 30 48 00
15.21
LOCK
INVOICE TOTAL
15.21
7202082
001 000 000 576 80 3100
38.03
SUPPLIES
INVOICE TOTAL
38.03
7591711
001 000 000 576 80 31 01
36.67
SUPPLIES
INVOICE TOTAL
36.67
FCH-003196340
001 000 000 518 10 49 10
20.00
FEES
INVOICE TOTAL
20.00
CHECK TOTAL
170.91
75245 6340 HOMEGUARD SECURITY SERVICES
04/1712009 DI1107
001 000 000 621 20 41 00
35.95
MONITORING CHGES APR'09
INVOICE TOTAL
35.95
CHECK TOTAL
35.95
75246 18028 INT L CODE COUNCIL INC
04/17/2009 2709705
001 000 000 558 60 49 00
100.00
2009 MEMBERSHIP DUES
INVOICE TOTAL
100.00
CHECK TOTAL
100.00
75247 7177 ISSAQUAH SPORTSMEN CLUB
04/17/2009 2009 DUES
001 000 000 52120 49 40
455.00
MBRSHIP OUTDOOR RANGE
INVOICE TOTAL
455.00
CHECK TOTAL
455.00
75248 18252 ISSAQUAH, CITY OF
04/17/2009 04-50006088
001 000 000 521 20 51 50
560.00
JAIL SERVICES FEB'09
INVOICE TOTAL
560.00
CHECK TOTAL
560.00
75249 18164 KANE, JOHN
04/17/2009 03131-04101/09
001 000 000 521 20 43 00
21.00
CONF TRANSPORTATION
INVOICE TOTAL
21.00
CHECK TOTAL
21.00
75250 8210 KC FINANCE -JAIL SERVICES
O411712009 1518148
001 000 000 521 20 51 50
5,467.63
JAIL SERVICES JAN'09
INVOICE TOTAL
5,467.63
1521781 001 000 000 52120 51 50
5,929.07
JAIL SERVICES FEB'09
INVOICE TOTAL
5,929.07
CHECK TOTAL
11,396.70
-Page _q
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
ITEM CA — 2
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT
75251 8300 KC FINANCE -MENTAL HEALTH, CHEMI(0411712009 7930024
001 000 000 519 90 5130
169.10
4TH QTR'08 2% OF LIQPFT
INVOICE TOTAL
169.10
CHECK TOTAL
169.10
75252 8205 KC OFFICE OF FINANCE
04/17/2009 1521098
001 000 000 51180 51 00
4,641.59
2008 VOTER REG. COSTS
INVOICE TOTAL
4,641.59
CHECK TOTAL
4,641.59
75253 8301 KC OFFICE OF FINANCE
04/17/2009 D-S-04
001 000 000 519 90 49 04
40.00
2009 TRANS PARTNER DUES
INVOICE TOTAL
40.00
CHECK TOTAL
40.00
75254 8752 KIRKLAND, CITY OF
04/17/2009 1ST QTR-2009
001 000 000 521 20 51 10
20,680.29
DISPATCH 1ST QTR-2009
INVOICE TOTAL
20,680.29
MPD012609
001 000 000 521 20 51 85
157.05
1/1-6130109 QUICK VOICE
INVOICE TOTAL
157.05
MPD033109
001 000 000 52120 5185
3,160.35
ADDRESS MAP UPDATES
INVOICE TOTAL
3,160.35
CHECK TOTAL
23,997.69
75255 9070 LOWE'S BUSINESS ACCOUNT
04/17/2009 03/17/09
001 000 000 518 30 48 00
15.19
PLANTS,FASTENERS,VALVE
001 000 000 576 80 31 00
115.14
INVOICE TOTAL
130.33
CHECK TOTAL
130.33
75256 18370 MHM RESOURCES, ING
04/17/2009 125AI0109281
001 000 000 514 10 49 00
76.00
FLEX SPENDING FEES
INVOICE TOTAL
76,00
CHECK TOTAL
76.00
75257 18099 MICHAEL'S DRY CLEANING
04/17/2009 02/14-03/31
001 000 000 521 20 22 00
146.34
UNIFORM CLEANING
INVOICE TOTAL
146.34
CHECK TOTAL
146.34
75258 18529 MOSBRUCKER EXCAVATING INC.
04/17/2009 03/23/09
307 000 000 595 30 63 14
41,781.48
VIEWPT PK IMP PROG PAY1
INVOICE TOTAL
41,781.48
CHECK TOTAL
41,781.48
75259 18463 MX LOGIC
04/1712009 INV266360
001 000 000 518 90 41 50
331.20
EMAIL DEF ARCHIV & CONT
INVOICE TOTAL
331.20
CHECK TOTAL
331.20
75260 18255 NETWORK BILLING SYSTEMS -CITY HA 04/1712009 1788487
001 000 000 518 10 42 00
524.16
PHONEIDATA CONN C HALL
INVOICE TOTAL
524.16
CHECK TOTAL
524.16
75261 18249 NETWORK BILLING SYSTEMS-PW
04/17/2009 1788488
001 000 000 518 10 42 00
333.14
PHONES/DATA CONN SHOP
INVOICE TOTAL
333.14
CHECK TOTAL
333.14
Page 10.
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75262 18532 NEXXPOST
75263 10550 OFFICE DEPOT CREDIT PLAN
ITEM CA — 2
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT
4/17/2009 VOIDED CHECK
INVOICE TOTAL
CHECK TOTAL
04/17/2009 4679061950010 001 000 000 525 60 31 00
3 CANON INK PACKS INVOICE TOTAL
8.19012E+11 001 000 000 518 10 3100
2 EASELS/RETREAT & MTGS INVOICE TOTAL
MARCH'09 001 000 000 518 10 3100
FEB & MARCH CHARGES INVOICE TOTAL
CHECK TOTAL
75264 18154 PITNEY BOWES PURCHASE POWER 04117/2009 03/22/2009 001 000 000 518 10 42 00
POSTAGE & EQUIPMENT INVOICE TOTAL
75265 11354 POSITIVE ID INC
75266 11700 PUGET SOUND ENERGY
75267 18417 SECURFOCUS INC
75268 18531 SEDGWICK CMS HOLDINGS, INC
75269 18438 SKOOG, ANNE
CHECK TOTAL
04/17/2009 10412
001 000 000 525 60 31 00
ID CARDS
INVOICE TOTAL
CHECK TOTAL
04/17/2009 APR`09 A
101 000 000 542 63 41 00
STREET LIGHTS
INVOICE TOTAL
MAR'09 B
001 000 000 576 80 47 00
SHOP UTILITIES
INVOICE TOTAL
MAR'09 C
001 000 000 576 80 47 00
PARK UTILITIES
INVOICE TOTAL
MAR'09 D
001 000 000 576 80 47 00
UTILITIES 1050 82ND
INVOICE TOTAL
MAR'09 E
001 000 000 518 10 47 00
CITY HALL LIGHTS & GAS
INVOICE TOTAL
CHECK TOTAL
04/17/2009 2-PUBLIC SAFETY
307 000 000 595 30 63 13
SURVEILLANCE CAMERAS
INVOICE TOTAL
CHECK TOTAL
04/17/2009 WINV000004110
001 000 000 518 10 49 10
2009 WORK COMP RETRO PR
INVOICE TOTAL
CHECK TOTAL
04/17/2009 203
101 000 000 542 30 41 00
GIS, DRAFTING & ADMIN
INVOICE TOTAL
CHECK TOTAL
0.00
0.00
0.00
124.23
124.23
316.06
316.06
15.71
15.71
456.00
126.20
125.20
125.20
98.10
98.10
98.10
1,722.38
1,722.38
380.88
380.88
29.79
29.79
9.25
9.25
761.39
761.39
2,903.69
34,219.02
34,219.02
34,219.02
1,382.49
1,382.49
1,382.49
5,510.00
5,510.00
5,510.00
Page 1.1
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75270 13520 STAPLES BUSINESS ADVANTAGE
ITEM CA - 2
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT
04/17/2009 3116874326 001 000 000 52120 3100
SELF INK STAMP INVOICE TOTAL
3116874327 001 000 000 518 10 31 00
PAPER INVOICE TOTAL
3116874328 001 000 000 518 10 31 00
LABEL WRITER,LABELS INVOICE TOTAL
3116874329 001 000 000 52120 3100
STAPLES, QK START INVOICE TOTAL
3116874330 001 000 000 518 10 31 00
EASEL CASE & MARKERS INVOICE TOTAL
3116874331 001 000 000 52120 31 00
4 BX FOLDER FILES INVOICE TOTAL
CHECK TOTAL
75271 15800 WA CITY MANAGEMENT ASSOCIATION 04/17/2009 2009055 001 000 000 513 10 43 00
CONF REG 03/24-03/27/09 INVOICE TOTAL
75272 16109 WA ST DEPT OF LICENSING
75273 16144 WA ST PATROL
75274 16142 WA ST TREASURER'S OFFICE
75275 16150 WASHINGTON AWARDS, INC.
75276 16165 WEDLUND, CAROLL
75277 18220 WIDE FORMAT COMPANY, THE
CHECK TOTAL
04/17/2009 E7549003-HENDEF 631 000 000 389 12 52 88
CONCEALED WEAPON PERM]
INVOICE TOTAL
E754904-PAPPAS
631 000 OOC 389 12 52 88
CONCEALED WEAPON
INVOICE TOTAL
CHECK TOTAL
04/17/2009 36884
001 000 000 52120 51 30
ACCESS USER FEE 3 MOS
INVOICE TOTAL
CHECK TOTAL
04/17/2009 APR-JUNE'08
001 000 000 369 30 00 00
STATE SHARE OF FORFEITS
INVOICE TOTAL
CHECK TOTAL
04/17/2009 46155
001 000 000 525 60 31 00
NAME PLATE -CAN BECKER
INVOICE TOTAL
46172 001 000 000 525 60 31 00
NAME PLATE-DICHARRY
INVOICE TOTAL
CHECK TOTAL
04/17/2009 MAR'09
001 000 000 52120 41 00
CIVIL SERVICE EXAMINER
INVOICE TOTAL
CHECK TOTAL
04/17/2009 36848
001 000 000 51810 49 40
COPIES
INVOICE TOTAL
CHECK TOTAL
28.34
28.34
44.68
44.68
221.55
221.55
114.22
114.22
122.23
122.23
101.54
101.54
632.56
285.00
285.00
285.00
18.00
18.00
18.00
18.00
36.00
660.00
660.00
660.00
375.30
375.30
375.30
15.26
15.26
15.26
15.26
30.52
1,674.00
1,674.00
1,674.00
5.45
5.45
5.45
Page 12
ITEM CA — 2
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER ACCOUNT NUMBER
AMOUNT
75278
18528 WILCOX, STEVE
04/17/2009 03/02/09
001 000 000 558 60 2150
1,350.00
CAR ALLOW 10107-03109
INVOICE TOTAL
1,350.00
CHECK TOTAL
1,350.00
75279
422 XO COMMUNICATION SERVICES-POLI(04/17/2009 36375463
001 000 000 521 20 42 00
50.49
PHONELINE FOR ALARM SYS
INVOICE TOTAL
50.49
CHECK TOTAL
50.49
75280
7122 INTERNAL REVENUE SERVICE
04/20/2009 03/31/2009
001 000 000 51810 2100
15.25
1ST QTR ADDITIONAL TAXS
INVOICE TOTAL
15.25
CHECK TOTAL
15.25
RUN TOTAL
263,479.92
FUND TITLE
AMOUNT
001 GENERAL
FUND
126,022.50
101 STREET
FUND
9,882.26
103 TREE FU
ND
529.39
307 CAPITAL
PROJECTS FUND
127,009.77
631 NON -REV
ENUE TRUST FUND
36.00
TOTAL
263,479.92
n
Page 13
ITEM CA — 3
CITY OF MEDINA
CHECK REGISTER
MAY, 2009
I, the undersigned, of the City of Medina of King County, Washington, do herby certify
that the merchandise or services specified have been received and the Claim Checks
75281 through 75368 in the amount of $540,041.94: and the Payroll Checks Numbers
25379 through 25464 in the amount of $214,132.09 are approved for payment this day
June 8, 2009.
Voided Payroll Checks are: 25406, 25408, 25410 and 25428 through 25444
Voided Claim Checks are:
Donna Hanson, City Manager
Certified Correct..... .
Diana Beach, Interim Finance Officer
Exceptions.......
I, the undersigned, Mayor of the City of Medina of King County, Washington at the
direction of the City Council have hereby reviewed the check registers dated June 8,
2009.
Mark Nelson, Mayor
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75281 351 ACCURINT - ACCOUNT 1011660
75282 18534 ARIZONA COMMUNITY PHYSICIANS
75283 18404 AT&T MOBILITY
75284 18460 BANC OF AMERICA LEASING
75285 18147 BANK OF AMERICA
DATE
ISSUED INVOICE NUMBER
05/01/2009 20090331
MAR'09 MIN COMMITMENT
05/01/2009 02/05/09
ANGLIN LEOFF I VACCINE
05/01/2009 X04162009
MODEM FOR MCC
05/01/2009 10897407
COPY MACHINE LEASE
10957984
COPY MACHINE LEASE -MAY
05/01/2009 APR'09 BAKER
BANK CARD ACTIVITY
APR'09-BURDUE
WMTA MEMBERSHIP
APR'09-W ILLIS
BANK CARD ACTIVITY
APRIL'09-CHEN
BANK CARD ACTIVITY
ITEM CA - 3
ACCOUNT NUMBER AMOUNT
001 000 000 521 20 41 00
30.00
INVOICE TOTAL
30.00
CHECK TOTAL
30.00
001 000 000 521 20 21 00
310.18
INVOICE TOTAL
310.18
CHECK TOTAL
310.18
001 000 000 525 60 42 00
56.31
INVOICE TOTAL
56.31
CHECK TOTAL
56.31
001 000 000 521 20 45 00
210.17
INVOICE TOTAL
210.17
001 000 000 521 20 45 00
245.17
INVOICE TOTAL
245.17
CHECK TOTAL
455.34
001 000 000 511 60 43 00
122.29
001 000 000 518 10 31 00
32.65
001 000 000 518 10 31 00
52.38
001 000 000 518 10 43 00
103.09
001 000 000 518 10 43 00
175.00
001 000 000 518 10 43 00
175.00
001 000 000 518 90 31 00
258.00
001 000 000 518 90 31 00
79.69
INVOICE TOTAL
998.10
001 000 000 514 10 49 00
40.00
INVOICE TOTAL
40.00
001 000 000 576 80 31 00
72.90
001 000 000 576 80 43 00
60.00
101 000 000 542 30 31 00
950.15
101 000 000 542 64 41 00
108.23
101 000 000 542 64 41 00
249.60
INVOICE TOTAL
1,440.88
001 000 000 521 2041 00
69.00
001 000 000 521 20 43 00
17.76
001 000 000 521 20 43 00
26.40
001 000 000 521 20 43 00
16.25
001 000 000 521 20 43 00
8.75
001 000 000 521 20 43 00
53.24
001 000 000 521 20 43 00
15.00
001 000 000 521 20 43 00
7.72
Page 1
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
DATE
ISSUED INVOICE NUMBER
75286 1825 BELLEVUE TREASURER, CITY OF 05/01/2009 20516
1ST HALF 09 FIRE & LEOF
75287 2300 BLUMENTHAL UNIFORMS & EQUIPMENT 05/01/2009 703580
DUTY BELT
75288 18322 BRAT WEAR
75289 18110 CHEVRON (POLICE)
717607
BOOTS
719437
MISC UNIFORM ITEMS
719438
MACE
721874-01
PEPPER SPRAY
729535
VEST CARRIER
729575
TRAUMA PLATE
05/01/2009 314366
SHIRTS, PANTS & NAME TA
314416
SHIRT, PANTS, NAME TAG
05/01/2009 17520391
GAS, TIRES, LABOR
ITEM CA - 3
ACCOUNT NUMBER AMOUNT
001 000 000 521 20
43 00
104.00
001 000 000 521 20
43 00
106.67
001 000 000 521 20
43 00
13.47
001 000 000 521 20
43 00
28.02
001 000 000 521 20
43 00
50.02
001 000 000 521 20
43 00
28.02
001 000 000 521 20
43 00
33.06
001 000 000 521 20
43 00
27.65
001 000 000 521 20
43 00
78.00
001 000 000 521 20
49 40
82.00
INVOICE TOTAL
765.03
CHECK TOTAL
3,244.01
001 000 000 522 20
51 00
333,654.50
INVOICE TOTAL
333,654.50
CHECK TOTAL
333,654.50
001 000 000 521 20
22 00
55.54
INVOICE TOTAL
55.54
001 000 000 521 20
22 00
119.89
INVOICE TOTAL
119.89
001 000 000 521 20
22 00
27.46
INVOICE TOTAL
27.46
001 000 000 521 20
31 40
147.80
INVOICE TOTAL
147.80
001 000 000 521 20
31 40
254.57
INVOICE TOTAL
254.57
001 000 000 521 20
22 00
135.11
INVOICE TOTAL
135.11
001 000 000 521 20
22 00
196.09
INVOICE TOTAL
196.09
CHECK TOTAL
936.46
001 000 000 521 20
22 00
334.53
INVOICE TOTAL
334.53
001 000 000 521 20
22 00
334.53
INVOICE TOTAL
334.53
CHECK TOTAL 669.06
001 000 000 521 20 32 00 1,851.29
INVOICE TOTAL 1,851.29
CHECK TOTAL 1,851.29
Page 2
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
ITEM CA - 3
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75290
3383 CRUM, LINDA
05/01/2009 04/15/09
001 000 000 521 20 43 00
10.23
PR TRAINING MILEAGE
INVOICE TOTAL
10.23
CHECK TOTAL
10.23
75291
18275 CRYSTAL AND SIERRA SPRINGS-ADMIN
05/01/2009 0409-ADMIN
001 000 000 518 10 31 00
62.49
COOLER RENTAL & WATER
INVOICE TOTAL
62.49
CHECK TOTAL
62.49
75292
3385 CRYSTAL AND SIERRA SPRINGS -POLICE
05/01/2009 411-POLICE
001 000 000 521 20 31 00
56.89
COOLER RENTAL & WATER
INVOICE TOTAL
56.89
CHECK TOTAL
56.89
75293
18274 CRYSTAL AND SIERRA SPRINGS-PW
05/01/2009 411-PW
001 000 000 576 80 31 00
37.57
COOLER RENTAL & WATER
INVOICE TOTAL
37.57
CHECK TOTAL
37.57
75294
18063 DATA BASE SECURE RECORDS DESTRUC' 05/01/2009 42510
001 000 000 518 10 41 00
128.60
SHREDDING & PLAN DESTRU
INVOICE TOTAL
128.60
CHECK TOTAL
128.60
75295
3890 EASTSIDE PUBLIC SAFETY COMMUNICAT'I05/01/2009
5323
001 000 000 521 20 51 20
676.06
APRIL RADIO ACCESS FEES
INVOICE TOTAL
676.06
CHECK TOTAL
676.06
75296
4640 ENA COURIERS INC
05/01/2009 214595
001 000 000 521 20 42 00
59.28
COURIER TO KIRK MUN CT
INVOICE TOTAL
59.28
CHECK TOTAL
59.28
75297
18092 ENVIRONMENT CONTROL
05/01/2009 4104367
001 000 000 518 30 48 00
295.53
LINERS, TISSUE& TOWELS
INVOICE TOTAL
295.53
695437
001 000 000 518 30 48 00
985.00
APRIL MAINTENANCE
INVOICE TOTAL
985.00
CHECK TOTAL
1,280.53
75298
5148 EVERETT CLINIC, THE
05/01/2009 0801332506300
001 000 000 521 20 21 00
1,238.00
JOHNSTON LEOFF I SURGER
INVOICE TOTAL
1,238.00
CHECK TOTAL
1,238.00
75299
5745 GEMPLER'S INC.
05/01/2009 1012746409
101 000 000 542 30 31 00
493.40
TIRE CHAIN TRK STRT REI
INVOICE TOTAL
493.40
CHECK TOTAL
493.40
75300
18093 GLACIER NORTHWEST INC
05/01/2009 90715528
001 000 000 576 80 31 00
408.65
DUST CRUSHED GRAVEL
INVOICE TOTAL
408.65
CHECK TOTAL
408.65
Page 3
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75301 18525 GRADE INC
75302 5875 GRAINGER
75303 5500 H D FOWLER COMPANY
75304 18482 HANSON, DONNA K
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
DATE
ISSUED INVOICE NUMBER
05/01/2009 3-STORM DRAIN
PP#3 EVERG PT RD SDRAIN
05/01/2009 9821334795
RACKS & PARTICLE BOARD
9822321908
RACKS -SHELVING GRANT
9823943742
CM RACK RETURN
9824865886
SHELVING GRANT
9828766163
CM RETURNS
9829541789
CM SHELF RETURN
9875617533
GLOVES
9876369258
HEX KEY SET & T HANDLE
9876369266
EYEWEAR
9882282941
PADLOCK, WRENCH
9882781777
PADLOCK
9882781785
PADLOCK
9886222497
GREASE GUN
05/01/2009 12512857
3/4" DCA TOP ENTRY FEBC
05/01/2009 APRIL'09
CAR ALLOWANCE-APRIL'09
ITEM CA — 3
ACCOUNT NUMBER
307 000 000 595 30 63 01
INVOICE TOTAL
CHECK TOTAL
001 000 000 518 10 41 90
INVOICE TOTAL
001 000 000 518 10 41 90
INVOICE TOTAL
001 000 000 518 10 41 90
INVOICE TOTAL
001 000 000 518 10 41 90
INVOICE TOTAL
001 000 000 518 10 41 90
INVOICE TOTAL
001 000 000 518 10 41 90
INVOICE TOTAL
101 000 000 542 30 31 00
INVOICE TOTAL
001 000 000 576 80 31 00
INVOICE TOTAL
001 000 000 576 80 31 00
INVOICE TOTAL
101 000 000 542 30 31 00
INVOICE TOTAL
101 000 000 542 30 31 00
INVOICE TOTAL
101 000 000 542 30 31 00
INVOICE TOTAL
101 000 000 542 30 31 00
INVOICE TOTAL
CHECK TOTAL
001 000 000 576 80 31 01
INVOICE TOTAL
CHECK TOTAL
001 000 000 513 10 21 50
INVOICE TOTAL
CHECK TOTAL
AMOUNT
55,705.88
55,705.88
55,705.88
359.80
359.80
3,217.37
3,217.37
-1,882.65
-1,882.65
1,381.90
1,381.90
-155.19
-155.19
-182.25
-182.25
31.00
31.00
13.17
13.17
30.42
30.42
91.51
91.51
154.52
154.52
154.52
154.52
33.26
33.26
3,247.38
108.70
108.70
108.70
400.00
400.00
400.00
Page 4
CITY OF MEDINA
CLAIM CHECK REGISTER
ITEM
CA — 3
MAY, 2009
HECK
VENDOR
DATE
NUMBER
NUMBER
VENDOR NAME ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75305
6340
HOMEGUARD SECURITY SERVICES 05/01/2009 D16904
001 000 000 518 10 47 00
77.85
CITY HALL ALARM MONITOR
INVOICE TOTAL
77.85
CHECK TOTAL
77.85
75306
6345
HORIZON 05/01/2009 6834617-00
001 000 000 576 80 41 00
163.43
TURFGRO
INVOICE TOTAL
163.43
CHECK TOTAL
163.43
75307
6347
HORNADY 05/01/2009 558625
001 000 000 521 20 31 60
470.02
AMMUNITION
INVOICE TOTAL
470.02
CHECK TOTAL
470.02
75308
18394
INTEGRA TELECOM 05/01/2009 04/10/09
001 000 000 518 10 42 00
675.88
TI DATA CIRCUIT
INVOICE TOTAL
675.88
CHECK TOTAL
675.88
75309
18121
ISSAQUAH CITY JAIL 05/01/2009 04-50006111
001 000 000 521 20 51 50
160.00
JAILS SERVICES MARCH'09
INVOICE TOTAL
160.00
CHECK TOTAL
160.00
75310
8210
KC FINANCE -JAIL SERVICES 05/01/2009 1418323
001 000 000 521 20 51 50
949.62
BALANCE JUNE'06 JAIL SE
INVOICE TOTAL
949.62
1515564
001 000 000 521 20 51 50
4,434.98
JAIL SERVICES DEC'08
INVOICE TOTAL
4,434.98
CHECK TOTAL
5,384.60
75311
8205
KC OFFICE OF FINANCE 05/01/2009 1515304
001 000 000 521 20 42 00
188.00
]-NET FEB'09
INVOICE TOTAL
188.00
1521283
001 000 000 521 20 42 00
375.00
I -NET APRIL'09
INVOICE TOTAL
375.00
CHECK TOTAL
563.00
75312
8625
KIRKLAND MUNICIPAL COURT 05/01/2009 MAR09MED
001 000 000 512 50 51 10
5,775.00
MARCH FILING FEES
INVOICE TOTAL
5,775.00
CHECK TOTAL
5,775.00
75313
8752
KIRKLAND, CITY OF 05/01/2009 1 ST QTR'09
001 000 000 521 20 51 50
9,360.00
1ST QTR INMATE HOUSEING
INVOICE TOTAL
9,360.00
1ST QTR'09 A
001 000 000 521 20 51 60
1,650.00
1ST QTR TRANSPORT FEES
INVOICE TOTAL
1,650.00
CHECK TOTAL
11,010.00
Page 5
CITY OF MEDINA
CLAIM CHECK REGISTER
ITEM
C A — 3
MAY, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75314 9070 LOWE'S BUSINESS ACCOUNT
05/01/2009 51613
001 000 000 576 80 31 00
15.56
SOCKET,SPRINGS,COUPLING
INVOICE TOTAL
15.56
62104
001 000 000 576 80 31 00
38.40
PVC PIPE AND MISC PARTS
INVOICE TOTAL
38.40
62778
001 000 000 576 80 31 00
78.58
ASSORTED SPIREA
INVOICE TOTAL
78.58
64734
101 000 000 542 30 31 00
36.25
2 STEP COSCO LITE
INVOICE TOTAL
36.25
65202
001 000 000 576 80 31 00
91.82
DURAWOR & BATTERIES
INVOICE TOTAL
91.82
CHECK TOTAL
260.61
75315 18370 MHM RESOURCES, INC
05/01/2009 125A10110915
001 000 000 514 10 49 00
76.00
FSA ADMIN & COMP FEE AP
INVOICE TOTAL
76.00
CHECK TOTAL
76.00
75316 18289 MOBERLY & ROBERTS, P.L.L.0
05/01/2009 121
001 000 000 512 50 41 10
4,000.00
PROSECUTION SERVICES
INVOICE TOTAL
4,000.00
CHECK TOTAL
4,000.00
75317 10550 OFFICE DEPOT CREDIT PLAN
05/01/2009 472022558-001
001 000 000 525 60 31 00
72.02
MISC OFFICE SUPPLIES EM
INVOICE TOTAL
72.02
CHECK TOTAL
72.02
75318 10555 OGDEN MURPHY WALLACE
05/01/2009 673711
001 000 000 515 20 41 10
825.10
MATTER 93.050013
INVOICE TOTAL
825.10
673712
001 000 000 515 20 41 10
12,874.04
RETAINER-MARCH'09
INVOICE TOTAL
12,874.04
CHECK TOTAL
13,699.14
75319 10556 OIC EQUIPMENT INC
05/01/2009 45943
001 000 000 518 30 45 00
219.00
TRAILER RENTAL 4/10-5/9
INVOICE TOTAL
219.00
CHECK TOTAL
219.00
75320 10700 OTAK
05/01/2009 03/07-04/03/09
001 000 000 558 60 41 01
1,072.30
ON -CALL PLANNING CONSUL
INVOICE TOTAL
1,072.30
CHECK TOTAL
1,072.30
75321 11020 PACIFIC TOPSOILS, INC.
05/01/2009 290087
001 000 000 576 80 41 04
105.00
DUMP, FEES & SURCHARGE
INVOICE TOTAL
105.00
292191
001 000 000 576 80 41 04
105.00
BRUSH,COMP FEE & SURCHG
INVOICE TOTAL
105.00
Page 6
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75322 18154 PITNEY BOWES PURCHASE POWER
75323 18391 PRENTICE, WAYNE
75324 11427 PRICE, JOHN G.
75325 18131 PUBLIC SAFETY COMPUTER
75326 11700 PUGET SOUND ENERGY
75327 11820 QWEST
75328 12005 ROTH HILL ENGINEERING PARTNERS
75329 12657 SANITARY & MAINTENANCE SUPPLY
ITEM CA — 3
DATE
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
296425
001 000 000 576 80 31 00
68.98
DUMPING AND MULCH
001 000 000 576 80 41 04
87.34
INVOICE TOTAL
156.32
299918
001 000 000 576 80 31 00
145.32
GARDEN MULCH
INVOICE TOTAL
145.32
CHECK TOTAL
511.64
05/01/2009 04/21 /09
001 000 000 518 10 42 00
529.05
POSTAGE
INVOICE TOTAL
529.05
CHECK TOTAL
529.05
05/01/2009 3
001 000 000 518 10 41 90
918.00
INSPECTIONS & FILE GRAN
001 000 000 558 60 41 06
1,138.50
INVOICE TOTAL
2,056.50
CHECK TOTAL
2,056.50
05/01/2009 1060
001 000 000 512 50 41 20
1,170.00
PUBLIC DEFENDER SERVICE
INVOICE TOTAL
1,170.00
CHECK TOTAL
1,170.00
05/01/2009 198
001 000 000 521 20 41 00
100.00
MAINT ACCRED MGMT SFTWR
INVOICE TOTAL
100.00
CHECK TOTAL
100.00
05/01/2009 200904 B
001 000 000 576 80 47 00
360.42
WAREHOUSE FOR MAIN
INVOICE TOTAL
360.42
200904 C
101 000 000 542 63 41 00
25.50
84TH AVE NE DOCK PARKIN
INVOICE TOTAL
25.50
200904 D
001 000 000 576 80 47 00
9.25
ELECTRIC -STORAGE BLDG
INVOICE TOTAL
9.25
CHECK TOTAL
395.17
05/01/2009 04/07/09
001 000 000 576 80 42 00
49.01
CELL -PUBLIC WORKS
INVOICE TOTAL
49.01
CHECK TOTAL
49.01
05/01/2009 MARCH'09
001 000 000 558 60 41 07
10,231.62
ENGINEERING CONSULTANT
INVOICE TOTAL
10,231.62
CHECK TOTAL
10,231.62
05/01/2009 9040315
001 000 000 576 80 31 00
482.92
CAN LINERS & BATH TISSU
INVOICE TOTAL
482.92
CHECK TOTAL
482.92
Page 7
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75330 18447 SATWORX
75331 13400 SECURITY SAFE & LOCK INC
75332 12660 SOS DATA SERVICES INC
75333 18377 SOUND TREE SOLUTIONS, INC
75334 18360 SPRINT
75335 13520 STAPLES BUSINESS ADVANTAGE
DATE
ISSUED INVOICE NUMBER
05/01/2009 3007900026
SAT PHONE MCC
05/01/2009 378669
MEDECO BIAXAL CUT KEY
05/01/2009 24191
QTRLY NEWSLETTER
05/01/2009 09-016
HAZARD TREE EVALUATION
05/01/2009 196658245-030
CELL PHONES 03/13-04/12
05/01/2009 3118205357
SUPPLIES
3118205358
CREDIT SUPPLIES
3118205359
CREDIT FOLDERS
3118205360
WRIST SUPPORT RETURN
3118205361
SELF INK STAMP
3118205362
OFFICE SUPPLIES
3118205363
STAMP AND WRIST REST
3118205364
PHONE SHOULDER REST
3118205365
OFFICE SUPPLIES
3118205366
PAPER & MOUSE PAD
ITEM CA - 3
ACCOUNT NUMBER
AMOUNT
001 000 000 525 60 42 00
47.12
INVOICE TOTAL
47.12
CHECK TOTAL
47.12
001 000 000 518 30 48 00
18.62
INVOICE TOTAL
18.62
CHECK TOTAL
18.62
001 000 000 518 10 49 30
2,691.23
INVOICE TOTAL
2,691.23
CHECK TOTAL
2,691.23
001 000 000 558 60 41 50
250.00
INVOICE TOTAL
250.00
CHECK TOTAL
250.00
001 000 000 518 10 42 00
84.82
001 000 000 521 20 42 00
204.43
001 000 000 576 80 42 00
130.17
INVOICE TOTAL
419.42
CHECK TOTAL
419.42
001 000 000 518 10 31 00
164.24
INVOICE TOTAL
164.24
001 000 000 521 20 31 00
-37.05
INVOICE TOTAL
-37.05
001 000 000 521 20 31 00
-101.54
INVOICE TOTAL
-101.54
001 000 000 518 10 31 00
-20.10
INVOICE TOTAL
-20.10
OC 1 000 000 521 20 31 00
32.70
INVOICE TOTAL
32.70
001 000 000 518 10 31 00
18.03
INVOICE TOTAL
18.03
001 000 000 518 10 31 00
18.24
INVOICE TOTAL
18.24
OC 1 000 000 518 10 31 00
10.80
INVOICE TOTAL
10.80
001 000 000 518 10 31 00
44.88
INVOICE TOTAL
44.88
001 000 000 518 10 31 00
27.46
INVOICE TOTAL
27.46
Page 8
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
ITEM CA — 3
DATE
ISSUED INVOICE NUMBER ACCOUNT NUMBER
3118205367
001 000 000 518 10 31 00
RETURN SHOULDER REST
INVOICE TOTAL
3118205368
001 000 000 518 10 31 00
SHOULDER REST
INVOICE TOTAL
3118205369
001 000 000 518 10 31 00
SUPPLIES
INVOICE TOTAL
3118205370
001 000 000 525 60 31 00
EMERGENCY PREPARE SUPPL
INVOICE TOTAL
3118205371
001 000 000 525 60 31 00
EMERG PREPARE SUPPLIES
INVOICE TOTAL
CHECK TOTAL
75336 15203 UTILITIES UNDERGROUND LOCATION CTR 05/01/2009 9030132
101 000 000 542 30 47 00
EXCAVATION NOTIFICATION
INVOICE TOTAL
CHECK TOTAL
75337 18368 VISION MUNICIPAL SOLUTIONS, LLC
05/01/2009 09-143
001 000 000 514 10 41 00
2009 SOFTWARE MAINTENAN
INVOICE TOTAL
CHECK TOTAL
75338 18533 VPCI
05/01/2009 8740
001 000 000 518 90 48 00
LASERFICHE SOFTWR MAINT
INVOICE TOTAL
CHECK TOTAL
75339 16106 WA ST DEPT OF TRANSPORTATION
05/01/2009 CL15148
001 000 000 521 20 32 00
FUEL
001 000 000 576 80 32 00
INVOICE TOTAL
CHECK TOTAL
75340 18465 WA STATE PATROL
05/01/2009 109006624
001 000 000 521 20 41 00
BACKGROUND CHECKS
INVOICE TOTAL
109007343
001 000 000 521 20 41 50
MAR'09 BACKGROUND CKS
INVOICE TOTAL
CHECK TOTAL
75341 16163 WELLS MEDINA NURSERY,INC
05/01/2009 50958
103 000 000 589 00 49 10
PLANT
INVOICE TOTAL
CHECK TOTAL
75342 16215 WESCOM COMMUNICATIONS
05/01/2009 19282
001 000 000 521 20 48 00
CALIBRATED RADAR -CAR 9
INVOICE TOTAL
19283
001 000 000 521 20 48 00
CALIBRATE RADAR CAR 8
INVOICE TOTAL
AMOUNT
-10.80
-10.80
10.80
10.80
58.75
58.75
20.81
20.81
110.80
110.80
348.02
51.60
51.60
51.60
1,690.00
1,690.00
1,690.00
3,432.00
3,432.00
3,432.00
42.16
273.44
315.60
315.60
80.00
80.00
146.25
146.25
226.25
87.55
87.55
87.55
98.10
98.10
98.10
98.10
Page 9
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75343 18220 WIDE FORMAT COMPANY, THE
75344 18528 WILCOX, STEVE
75345 18197 WILLIS, JOE
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
DATE
ISSUED INVOICE NUMBER
19284
CALIBRATE RADAR CAR14
05/01/2009 36846
PUBLIC RECORDS
36885
PUBLIC RECORDS-RC#12863
37111
PUBLIC RECORDS-CLEARWIR
37162
COPIES FOR CITY ATTY
37187
BUSINESS CARDS-CRICKMOR
37257
09 BUDGET PRINTING
05/01/2009 APRIL'09
CAR ALLOWANCE-APRIL'09
05/01/2009 APRIL'09
CAR ALLOWANCE-APRIL'09
75346 16025 WMCA -TREASURER 05/01/2009 2009 DUES
09 DUES BAKER & GREYTAK
75347 422 XO COMMUNICATION SERVICES -POLICE 05/01/2009 36672420
PROP RM LINE FOR ALARM
75348 18035 YAKIMA COUNTY DEPT OF CORRECTIONS 05/01/2009 MARCH'09
JAIL HOUSING MARCH
75349 18020 ZUMAR INDUSTRIES, INC. 05/01/2009 131451
SIGN BLANKS
ITEM CA — 3
ACCOUNT NUMBER
AMOUNT
001 000 000 521 20 48 00
98.10
INVOICE TOTAL
98.10
CHECK TOTAL
294.30
001 000 000 518 10 49 40
146.43
INVOICE TOTAL
146.43
001 000 000 518 10 49 40
85.68
INVOICE TOTAL
85.68
001 000 000 518 10 49 40
49.28
INVOICE TOTAL
49.28
001 000 000 518 10 49 40
257.33
INVOICE TOTAL
257.33
001 000 000 518 10 31 00
72.27
INVOICE TOTAL
72.27
001 000 000 518 10 49 40
547.50
INVOICE TOTAL
547.50
CHECK TOTAL
1,158.49
001 000 000 558 60 21 50
75.00
INVOICE TOTAL
75.00
CHECK TOTAL
75.00
001 000 000 576 80 43 00
285.00
INVOICE TOTAL
285.00
CHECK TOTAL
285.00
001 000 000 518 10 49 20
150.00
INVOICE TOTAL
150.00
CHECK TOTAL
150.00
001 000 000 521 20 42 00
56.22
INVOICE TOTAL
56.22
CHECK TOTAL
56.22
001 000 000 521 20 51 50
5,238.48
INVOICE TOTAL
5,238.48
CHECK TOTAL
5,238.48
101 000 000 542 64 41 00
315.01
INVOICE TOTAL
315.01
CHECK TOTAL
315.01
Page 10
CITY OF MEDINA ITEM CA — 3
CLAIM CHECK REGISTER
MAY, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75350 500 AWC EMPL BENEFIT TRUST
05/07/2009 APRIL'09
001 000 000 521 20 21 00
18.10
DENTAL ADJ FOR MAY COV
001 000 000 521 20 21 00
-11.40
001 000 000 576 80 21 00
5.50
101 000 000 542 30 21 00
5.50
INVOICE TOTAL
17.70
CHECK TOTAL
17.70
75351 1500 BELLEVUE CITY TREASURER - UTILITIES
05/07/2009 02/05-04/09
001 000 000 518 10 47 00
287.23
WATER/WASTEWATER CHGES
INVOICE TOTAL
287.23
CHECK TOTAL
287.23
75352 5148 EVERETT CLINIC, THE
05/07/2009 01/05/09
001 000 000 521 20 21 00
1,544.00
LEOFF JOHNSTON SURGERY
INVOICE TOTAL
1,544.00
CHECK TOTAL
1,544.00
75353 5275 FINNIGAN, KRISTEN
05/07/2009 01/21-3/18
001 000 000 525 60 31 00
20.98
EMERG PREPARED SUPPLIES
INVOICE TOTAL
20.98
APRIL'09
001 000 000 525 60 41 00
4,525.00
EMERG PREPARE SERVICES
INVOICE TOTAL
4,525.00
CHECK TOTAL
4,545.98
75354 18329 GREYTAK, PAMELA J.
05/07/2009 APRIL'09
001 000 000 514 10 43 00
27.20
MILEAGE FOR BANKING
INVOICE TOTAL
27.20
CHECK TOTAL
27.20
75355 10700 OTAK
05/07/2009 03/07-04/03
001 000 000 558 60 41 50
1,584.00
ON -CALL ARCHITECT SRVES
INVOICE TOTAL
1,584.00
CHECK TOTAL
1,584.00
75356 11015 PACIFIC OFFICE AUTOMATION-BEAVERTO05/07/2009 789141
001 000 000 518 10 31 00
1,201.37
QTRLY SHARP COPIER
INVOICE TOTAL
1,201.37
CHECK TOTAL
1,201.37
75357 11700 PUGET SOUND ENERGY
05/07/2009 200904 E
001 000 000 518 10 47 00
729.80
UTILITIES CITY HALL
INVOICE TOTAL
729.80
CHECK TOTAL
729.80
75358 13520 STAPLES BUSINESS ADVANTAGE
05/07/2009 3117418097
001 000 000 518 10 31 00
106.16
MISC OFFICE SUPPLIES
INVOICE TOTAL
106.16
3117418098
OC 1 000 000 521 20 31 00
142.05
FOLDERS,PENS,INK STAMP
INVOICE TOTAL
142.05
CHECK TOTAL
248.21
Page 11
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75359 16150 WASHINGTON AWARDS, INC.
75360 18220 WIDE FORMAT COMPANY, THE
75361 18528 WILCOX, STEVE
75362 18308 ZEE MEDICAL SERVICE CO.
75363 3383 CRUM, LINDA
75364 18417 SECURFOCUS INC
75365 18438 SKOOG, ANNE
75366 13520 STAPLES BUSINESS ADVANTAGE
DATE
ISSUED INVOICE NUMBER
05/07/2009 46318
PARK BOARD NAME PLATES
05/07/2009 37253
2009 BUDGET COPIES
37276
PUBLIC RECORDS PRINTS
37304
PUBLIC RECORD COPIES
05/07/2009 04/16/09
REG & MILEAGE WABO CONF
05/07/2009 68113148
INSECT STING SWABS
05/08/2009 05/06/09
REIMB SUPPLIES FOR MTG
05/08/2009 #3 PUBLIC SAFETY
PUB SAFETY SURV SYSTEM
05/08/2009 204
GIS & ADMIN APRIL'09
05/08/2009 1570101
CSCD PAVER
2212676
VINCA MIRROR
3011186
4X4 12 PT/CS
3197004
PALLET FEE REFUND
4025874
12MM BIRCH
ITEM CA — 3
ACCOUNT NUMBER
001 000 000 518 10 31 00
INVOICE TOTAL
CHECK TOTAL
001 000 000 518 10 49 40
INVOICE TOTAL
001 000 000 518 10 49 40
INVOICE TOTAL
001 000 000 518 10 49 40
INVOICE TOTAL
CHECK TOTAL
001 000 000 558 60 43 00
INVOICE TOTAL
CHECK TOTAL
001 000 000 518 10 31 00
INVOICE TOTAL
CHECK TOTAL
001 000 000 525 60 31 00
INVOICE TOTAL
CHECK TOTAL
307 000 000 595 30 63 13
INVOICE TOTAL
CHECK TOTAL
101 000 000 542 30 41 00
INVOICE TOTAL
CHECK TOTAL
001 000 000 576 80 31 01
INVOICE TOTAL
101 000 000 542 30 31 00
INVOICE TOTAL
101 000 000 542 30 31 00
INVOICE TOTAL
001 000 000 576 80 31 00
INVOICE TOTAL
001 000 000 518 30 48 00
INVOICE TOTAL
AMOUNT
17.52
17.52
17.52
49.28
49.28
5.48
5.48
9.86
9.86
64.62
183.00
183.00
183.00
7.59
7.59
7.59
37.18
37.18
37.18
41,402.12
41,402.12
41,402.12
4,617.50
4,617.50
4,617.50
6.44
6.44
115.41
115.41
111.49
111.49
-16.43
-16.43
14.95
14.95
Page 12
CITY OF MEDINA
CLAIM CHECK REGISTER
MAY, 2009
ITEM CA — 3
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
5019243
001 000 000 518 30 48 00
36.10
T8 XLL 10 PK
INVOICE TOTAL
36.10
6571764
001 000 000 518 30 48 00
38.29
MISC SUPPLIES
INVOICE TOTAL
38.29
9080271
001 000 000 576 80 31 01
35.19
ADAPTOR, PLIERS,WRENCH
INVOICE TOTAL
35.19
CHECK TOTAL
341.44
75367 18146 WEDLUND, CAROLL
05/08/2009 APRIL'2009
001 000 000 521 20 41 00
1,638.00
CIVIL SERV EXAMINER FEE
INVOICE TOTAL
1,638.00
CHECK TOTAL
1,638.00
75368 16109 WA ST DEPT OF LICENSING
05/08/2009 E754905-HUTSON
631 000 000 389 12 52 88
18.00
CONCEALED WEAPON PERMIT
INVOICE TOTAL
18.00
E754906-CLARK
631 000 000 389 12 52 88
18.00
CONCEALED WEAPONS PERMI
INVOICE TOTAL
18.00
E754907-KANE
631 000 000 389 12 52 88
18.00
PERMIT RENEWAL
INVOICE TOTAL
18.00
E754908-ALBERS
631 000 000 389 12 52 88
18.00
CONCEALED WEAPON PERMIT
INVOICE TOTAL
18.00
CHECK TOTAL 72.00
RUN TOTAL 540,041.94
FUND TITLE AMOUNT
001
GENERAL FUND
435,229.94
101
STREET FUND
7,544.45
103
TREE FUND
87.55
307
CAPITAL PROJECTS FUND
97,108.00
631
NON -REVENUE TRUST FUN[
72
TOTAL 540,041.94
0
Page 13
COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: CA-4
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJEcT/TITLE: AGREEMENT WITH OTAK INC. TO PROVIDE PLANNING
CONSULTANT SERVICES FOR THE CITY
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: ROBERT J. GRUMBACH
BACKGROUND/SUMMARY:
The city has contracted with OTAK Inc. for on -call planning consultant services since May 2001.
However, the agreement had not been reviewed since this time and was in need of updating. The city
took this opportunity to conduct a Request for Qualifications (RFQ) process to ensure our customers
were getting the best value for the services provided. After completing the RFQ process, OTAK Inc.
was selected by a three -person panel as the top choice.
Attachments: Draft Agreement
BUDGET/FISCAL IMPACT: $61,000. FUNDS FOR THE CONSULTANT ARE AVAILABLE UNDER THE COUNCIL
APPROVED 2009 BUDGET UNDER LINE ITEM 001 -558-60-41 -01
STAFF RECOMMENDATION: Recommend to
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN
AGREEMENT WITH OTAK TO PROVIDE PLANNING CONSULTANT SERVICES FOR THE CITY
ITEM CA - 4
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF MEDINA
AND OTAK, INC.
THIS AGREEMENT is made this day of , 2009, between the
City of Medina, (hereinafter the "City") and Otak, Inc., (hereinafter "Consultant").
WHEREAS, Consultant is in the business of providing certain professional services
specified herein, and
WHEREAS, this agreement replaces the professional services agreement between the
City and the Consultant last agreed to August 15, 2001; and
WHEREAS, the City desires to contract with Consultant for the provision of such
services and Consultant agrees to contract with the City for same; and
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is
agreed between the parties as follows:
TERMS
I. Description of Work. Consultant shall perform work as described in Exhibit A, "Scope
of Work," which is attached hereto and incorporated herein by this reference, according to the
existing standard of care for such services. Consultant shall not perform any additional services
without the express permission of the City.
II. Payment.
A. The City shall pay Consultant for time and materials as set forth in Exhibit A for the
services described in this Agreement.
B. Consultant shall submit payment invoice to the City after such services have been
performed, and the City shall make payment within thirty (30) days after the submittal of
the approved invoice. Such invoice shall detail the work, and a description of the tasks
performed.
C. If the City objects to all or any portion of any invoice, it shall so notify Consultant of the
same within five (5) days from the date of receipt and shall pay that portion of the invoice
not in dispute. The parties shall immediately make every effort to settle the disputed
portion.
III. Relationship of Parties. The parties intend that an independent contractor — client
relationship will be created by this Agreement. The Consultant is customarily engaged in an
independently established trade which encompasses the specific service provided to the City
hereunder; no agent, employee, representative or subcontractor of Consultant shall be or shall be
1 of 6
ITEM CA - 4
deemed to be the employee, agent, representative or subcontractor of the City. None of the
benefits provided by the City to its employees, including, but not limited to, compensation,
insurance and unemployment insurance, are available from the City to the Consultant or his
employees, agents, representatives or subcontractors. Consultant will be solely and entirely
responsible for his acts and for the acts of Consultant's agents, employees, representatives and
subcontractors during the performance of this Agreement. The City may, during the term of this
Agreement, engage other independent contractors to perform the same or similar work that
Consultant performs hereunder.
IV. Duration of Work. This Agreement shall be effective for a period commencing from the
date of signature to December 31, 2012, except as provided for in paragraph V below. This
Agreement may be extended in three (3) month increments by mutual written agreement of both
parties until a new agreement is executed between the parties.
V. Termination.
A. Termination Upon the City's Option. The City shall have the option to terminate this
Agreement at any time with or without cause. Termination shall be effective after thirty (30)
days upon delivery of written notice to the Consultant, except as provided for in
subparagraph V.0 below.
B. Termination Upon the Consultant's Option. The Consultant shall have the option to terminate
this Agreement after thirty (30) days upon delivery of written notice to the City.
C. Termination for Cause. If Consultant refuses or fails to complete the tasks described in
Exhibit A, or to complete such work in a manner satisfactory to the City, then the City may,
by written notice to Consultant, give notice of its intention to terminate this Agreement.
After such notice, Consultant shall have ten (10) days to cure, to the satisfaction of the City
or its representative. If Consultant fails to cure to the satisfaction of the City, the City shall
send Consultant a written termination letter which shall be effective upon deposit in the
United States mail to Consultant's address as stated below.
D. Rights upon Termination. In the event of termination, the City shall only be responsible to
pay for all services satisfactorily performed by Consultant to the effective date of
termination, as described in the final invoice to the City. The City Manager shall make the
final determination about what services have been satisfactorily performed which decision
shall be final, binding and conclusive.
VI. Discrimination. In the hiring of employees for the performance of work under this
Agreement or any subcontract hereunder, Consultant, its subcontractors or any person acting on
behalf of Consultant shall not, by reason of race, religion, color, sex, national origin or the
presence of any sensory, mental, or physical handicap discriminate against any person who is
qualified and available to perform the work to which the employment relates.
VII. Indemnification. Consultant hereby releases, covenants not to bring suit and agrees to
indemnify, defend and hold harmless the City, its officers, officials, employees, agents and
representatives from any and all claims, costs, judgments, losses or suits including attorneys'
fees, awards or liabilities to any person, including claims by Consultant's own employees to
2of6
ITEM CA - 4
which Consultant might otherwise be immune under Title 51 RCW. arising out of or in
connection with the Consultant's negligent performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City.
In the event of liability for any reason described above which is caused by or results from the
concurrent negligence of the Consultant (and his employees, agents and representatives) and the
City (and its officers, officials, employees, agents or representatives), each party's liability shall
only be to the extent of its negligence. Such indemnification obligations shall extend to claims
which are not reduced to a suit and any claims which may be compromised prior to the
culmination of any litigation or the institution of any litigation.
The City's inspection or acceptance of any of Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification. It is further specifically and
expressly understood that the indemnification provided herein constitutes Consultant's waiver of
immunity under Title 51 RCW, solely for the purposes of indemnification. This waiver has been
mutually negotiated by the parties.
VIII. Insurance.
A. The Consultant shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Contractor, their agents,
representatives, employees or subcontractors.
B. The Consultant shall maintain the following minimum amount of insurance.
• Automobile Liability. Insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
• Commercial General Liability. Insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -
completed operations aggregate limit.
C. The Consultant shall furnish proof of the insurance to the City.
IX. Modification. No waiver, alteration or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and Consultant.
X. Assignment. Any assignment of this Agreement by Consultant without the written
consent of the City shall be void.
XI. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed below, unless notified to the contrary. Any written notice
hereunder shall become effective as of the date of mailing by registered or certified mail, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
3 of 6
ITEM CA - 4
Notices should be sent to:
Otak, Inc.
Attn: Chad Weiser
10230 NE Points Drive, Suite 400
Kirkland, WA 98033
The City of Medina
P.O. Box 144
Medina, WA 98039
Attn: Robert Grumbach
XII. Non -Waiver of Breach. The failure of the City to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein conferred in
one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
XIII. Resolution of Disputes, Governing Law. Should any dispute, misunderstanding or
conflict arise as to the terms and conditions contained in this Agreement, the matter shall be
referred to the City Manager, whose decision shall be final. Any appeal from the decision of the
City Manager shall be to King County superior court. In the event of any litigation arising out of
this Agreement, the prevailing party shall be reimbursed for its reasonable attorney fees from the
other party. This Agreement shall be governed by and construed in accordance with the laws of
the State of Washington.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year
above written.
OTAK, INC. CITY OF MEDINA
Chad Weiser, Principal
By By
Approved As To Form:
Attorney for City of Medina
4of6
ITEM CA - 4
EXHIBIT A
SERVICES AGREEMENT
This confirms the agreement between the City of Medina and Otak Inc. for planning services.
A. The services provided by Otak Inc. will consist of the following, which will be authorized
via written task orders or by email, fax or a permit review request:
1. On -call planning services supporting permitting review for the Development
Services Department as well as other City departments. The following is a list of the permitting
services that may be provided under this Agreement:
• Land Use & Shoreline Permit Review;
• Building Permit Review;
• State Environmental Policy Act (SEPA) Compliance/ Processing;
• Other permit review related services as determined by the City.
2. Other on -call planning services mutually agreed to between the City and the
Consultant. The following is a list of other planning services that may be provided under this
Agreement:
• General Planning support;
• Comprehensive Plan Amendments;
• Zoning Code Amendment;
• Shoreline Master Program Amendments;
• GIS/ Graphic Support;
• Park and Trail Planning and Design;
• Critical Areas Assessment/ Reviews;
• Other planning related services as mutually agreed to between the City and the
Consultant.
3. As such time and in such form as the City may require. furnish such periodic
reports concerning the status of the project, such statements, certificates, approvals, and copies of
proposed and executed plans and claims, and other information relative to the project as may be
requested by the City.
B. The Consultant shall report to and work under the general supervision of the Director of
Development Services, or a person designated by the City Manager.
C. The Consultant shall neither subcontract any of the work, nor assign any rights acquired
hereunder, without obtaining prior written approval from the City.
5of6
ITEM CA - 4
D. The City shall have access to all books, documents, papers and records of Consultant that
are pertinent to this Agreement for the purpose of making audit, examination, excerpts and
transcripts.
E. All work products produced by Consultant under this Agreement, such as reports, plans,
specifications, data maps and documents, shall be the property of the City. Consultant will not
be held liable for the re -use or modification of work products by the City for any other project
without the express written permission of the consultant.
F. Payment:
1. The City agrees to pay the Consultant on a time and materials basis for services
performed in accordance with the following staff positions and hourly billing rates:
PIC/Sr.PM Planner
$180-197
PIC/Sr. PM LA/Master Plan
$157-169
Planner III
$123-129
Planner II
$88-103
Planner I
$72-81
Planner Associate III
$69-76
Sr. GIS Specialist Planner
$87-91
GIS Specialist
$76-$80
Project Administrative Assistant
$68-$72
Other staff positions As mutually
agreed upon
2. The hourly rate will be adjusted yearly, beginning April 1, 2010, at approximately
four (4) percent. Any increase over the yearly four (4) percent increase must be mutually agreed
to in writing between the City and the Consultant at least 90 days before April 1.
3. The City agrees to pay Consu:
necessary to provide the professional services
charged per current IRS rates.
ant mileage for travel to and from locations
set forth in this agreement. Mileage will be
4. All other direct costs and sub -consultants may be charged at cost plus ten (10)
percent. Other direct costs may include, but are not limited to:
• Out -sourced reproductions (printing, copying, mounting, etc.)
• Other out -sourced services pertinent to providing professional services
5. As an alternative to a time and materials compensation, the City agrees to pay the
Consultant an agreed to fixed rate for certain permit reviews. The scope of services and fee for
these services will be mutually agreed upon between the City and the Consultant, and will
require a written supplement to this agreement.
COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: CA-5
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: AGREEMENT WITH OTAK INC. TO PROVIDE LANDSCAPE
CONSULTANT SERVICES FOR THE CITY
CATEGORY:
M Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: ROBERT J. GRUMBACH
BACKGROUND/SUMMARY:
The landscape consultant is responsible for administering the city's "Tree Code" found in chapter
12.28 MMC. The city contracts for these services with OTAK Inc. As a result of the update to the
agreement for planning consultant services, the city separated the agreement for landscape consultant
services in order to provide greater flexibility in making decision related to who will provide these
services in the future. This agreement simply replaces the existing agreement.
Attachments: Draft Agreement
BUDGET/FISCAL IMPACT: $48,600. FUNDS FOR THE CONSULTANT ARE AVAILABLE UNDER THE COUNCIL
APPROVED 2009 BUDGET UNDER LINE ITEM 001-558-60-41-50
STAFF RECOMMENDATION: Recomrrpend to approve
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO APPROVE AND AUTHORIZE THE CITY MANAGER TO SIGN AN
AGREEMENT WITH OTAK TO PROVIDE LANDSCAPE CONSULTANT SERVICES FOR THE CITY
ITEM CA - 5
AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF MEDINA
AND OTAK, INC.
THIS AGREEMENT is made this day of _, 2009, between the
City of Medina, (hereinafter the "City") and Otak, Inc., (hereinafter "Consultant").
WHEREAS, Consultant is in the business of providing certain professional services
specified herein, and
WHEREAS, the City desires to contract with Consultant for the provision of such
services and Consultant agrees to contract with the City for same; and
WHEREAS, this agreement replaces the professional services agreement between the
City and the Consultant last agreed to August 15, 2001; and
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is
agreed between the parties as follows:
TERMS
I. Description of Work. Consultant shall perform work as described in Exhibit A, "Scope
of Work," which is attached hereto and incorporated herein by this reference, according to the
existing standard of care for such services. Consultant shall not perform any additional services
without the express permission of the City.
II. Payment.
A. The City shall pay Consultant at the rate of $72-$75 per hour for services described in
Exhibit A of this Agreement. This rate will be adjusted yearly beginning on April 1,
2010,.at approximately four (4) percent. Any increase over the yearly four (4) percent
increase must be mutually agreed to in writing between the City and the Consultant at
least 90 days before April 1.
B. Consultant shall submit payment invoice to the City after such services have been
performed, and the City shall make payment within thirty (30) days after the submittal of
the approved invoice. Such invoice shall detail the work, and a description of the tasks
performed.
C. If the City objects to all or any portion of any invoice, it shall so notify Consultant of the
same within five (5) days from the date of receipt and shall pay that portion of the invoice
not in dispute. The parties shall immediately make every effort to settle the disputed
portion.
1 of 5
ITEM CA - 5
III. Relationship of Parties. The parties intend that an independent contractor — client
relationship will be created by this Agreement. The Consultant is customarily engaged in an
independently established trade which encompasses the specific service provided to the City
hereunder, no agent, employee, representative or subcontractor of Consultant shall be or shall be
deemed to be the employee, agent, representative or subcontractor of the City. None of the
benefits provided by the City to its employees, including, but not limited to, compensation,
insurance and unemployment insurance, are available from the City to the Consultant or his
employees, agents, representatives or subcontractors. Consultant will be solely and entirely
responsible for his acts and for the acts of Consultant's agents, employees, representatives and
subcontractors during the performance of this Agreement. The City may, during the term of this
Agreement, engage other independent contractors to perform the same or similar work that
Consultant performs hereunder.
IV. Duration of Work. This Agreement shall be effective for a period commencing from the
date of signature to December 31, 2012, except as provided for in paragraph V below. This
Agreement may be extended in three (3) month increments by mutual written agreement of both
parties until a new agreement is executed between the parties.
V. Termination.
A. Termination Upon the City's Option. The City shall have the option to terminate this
Agreement at any time with or without cause. Termination shall be effective after thirty (30)
days upon delivery of written notice to the Consultant, except as provided for in
subparagraph V.0 below.
B. Termination Upon the Consultant's Option. The Consultant shall have the option to terminate
this Agreement after thirty (30) days upon delivery of written notice to the City.
C. Termination for Cause. If Consultant refuses or fails to complete the tasks described in
Exhibit A, or to complete such work in a manner satisfactory to the City, then the City may,
by written notice to Consultant, give notice of its intention to terminate this Agreement.
After such notice, Consultant shall have ten (10) days to cure, to the satisfaction of the City
or its representative. If Consultant fails to cure to the satisfaction of the City, the City shall
send Consultant a written termination letter which shall be effective upon deposit in the
United States mail to Consultant's address as stated below.
D. Rights upon Termination. In the event of termination, the City shall only be responsible to
pay for all services satisfactorily performed by Consultant to the effective date of
termination, as described in the final invoice to the City. The City Manager shall make the
final determination about what services have been satisfactorily performed which decision
shall be final, binding and conclusive.
VI. Discrimination. In the hiring of employees for the performance of work under this
Agreement or any subcontract hereunder, Consultant, its subcontractors or any person acting on
behalf of Consultant shall not, by reason of race, religion, color, sex, national origin or the
presence of any sensory, mental, or physical handicap discriminate against any person who is
qualified and available to perform the work to which the employment relates.
2of5
ITEM CA - 5
VII. Indemnification. Consultant hereby releases, covenants not to bring suit and agrees to
indemnify, defend and hold harmless the City, its officers, officials, employees, agents and
representatives from any and all claims, costs, judgments, losses or suits including attorneys'
fees, awards or liabilities to any person, including claims by Consultant's own employees to
which Consultant might otherwise be immune under Title 51 RCW. arising out of or in
connection with the Consultant's negligent performance of this Agreement, except for injuries
and damages caused by the sole negligence of the City.
In the event of liability for any reason described above which is caused by or results from the
concurrent negligence of the Consultant (and his employees, agents and representatives) and the
City (and its officers, officials, employees, agents or representatives), each party's liability shall
only be to the extent of its negligence. Such indemnification obligations shall extend to claims
which are not reduced to a suit and any claims which may be compromised prior to the
culmination of any litigation or the institution of any litigation.
The City's inspection or acceptance of any of Consultant's work when completed shall not be
grounds to avoid any of these covenants of indemnification. It is further specifically and
expressly understood that the indemnification provided herein constitutes Consultant's waiver of
immunity under Title 51 RCW, solely for the purposes of indemnification. This waiver has been
mutually negotiated by the parties.
VIIL Insurance.
A. The Consultant shall procure and maintain for the duration of the Agreement, insurance
against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by the Contractor, their agents,
representatives, employees or subcontractors.
B. The Consultant shall maintain the following minimum amount of insurance.
• Automobile Liability. Insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident.
• Commercial General Liability. Insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate and $2,000,000 products -
completed operations aggregate limit.
C. The Consultant shall furnish proof of the insurance to the City.
IX. Modification. No waiver, alteration or modification of any of the provisions of this
Agreement shall be binding unless in writing and signed by a duty authorized representative of
the City and Consultant.
X. Assignment. Any assignment of this Agreement by Consultant without the written
consent of the City shall be void.
XI. Written Notice. All communications regarding this Agreement shall be sent to the
parties at the addresses listed below, unless notified to the contrary. Any written notice
hereunder shall become effective as of the date of mailing by registered or certified mail, and
3 of 5
ITEM CA - 5
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
Notices should be sent to:
Otak, Inc.
Attn: Chad Weiser
10230 NE Points Drive, Suite 400
Kirkland, WA 98033
The City of Medina
P.O. Box 144
Medina, WA 98039
Attn: Robert Grumbach
XII. Non -Waiver of Breach. The failure of the City to insist upon strict performance of any
of the covenants and agreements contained herein, or to exercise any option herein conferred in
one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
XIII. Resolution of Disputes, Governing Law. Should any dispute, misunderstanding or
conflict arise as to the terms and conditions contained in this Agreement, the matter shall be
referred to the City Manager, whose decision shall be final. Any appeal from the decision of the
City Manager shall be to King County superior court. In the event of any litigation arising out of
this Agreement, the prevailing party shall be reimbursed for its reasonable attorney fees from the
other party. This Agreement shall be governed by and construed in accordance with the laws of
the State of Washington.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year
above written.
OTAK, INC. CITY OF MEDINA
Chad Weiser, Principal
LM
4of5
Approved As To Form:
Attorney for City of Medina
ITEM CA - 5
EXHIBIT A
SERVICES AGREEMENT
This confirms the agreement between the City of Medina and Otak Inc. for tree and landscaping
consultation.
A. The services provided by the Consultant will consist of the following, which will be
authorized by written task order or by email, fax or permit review requests:
1. On -call landscaping and tree code administration services as prescribed in Medina
Municipal Code Chapter 12.28.
2. Other on -call landscaping services supporting permitting review for the
Development Services Department as well as other City departments.
3. The Consultant shall be authorized to perform any other ditties related to the Tree
Code and urban forestry concerns of the City generally as directed under paragraph B below.
B. The Consultant shall report to and work under the general supervision of the Director of
Development Services, or a person designated by the City Manager.
C. The Consultant shall neither subcontract any of the work, nor assign any rights acquired
hereunder, without obtaining prior written approval from the City.
D. The City shall have access to all books, documents, papers and records of Consultant that
are pertinent to this Agreement for the purpose of making audit, examination, excerpts and
transcripts.
E. All work performed products produced by Consultant under this Agreement, such as
reports, plans, specifications, data maps and documents, shall be the property of the City.
Consultant will not be held liable for use the re -use or modification of documents or
specifications work products by the City for any other project without the express written
permission of the consultant.
F. Payment:
1. The City agrees to pay the Consultant on a time and materials basis in accordance
with the hourly rate specified in Section II (A) of this Agreement.
2. The City agrees to pay Consultant mileage for travel to and from locations
necessary to provide the professional services set forth in this agreement. Mileage will be
charged per current IRS rates.
3. All other direct costs and sub -consultants may be charged at cost plus ten (10)
percent. Other direct costs may include, but are not limited to:
• Out -sourced reproductions (printing, copying, mounting, etc.)
• Other out -sourced services pertinent to providing professional services
5 of 5
COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: CA-6
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECTITITLE: Revise 2009 Planning Commission Work Program to add topic on
zoning obstacles for renewable energy devices
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: ROBERT J. GRUMBACH
BACKGROUND/SUMMARY:
Climate change is fast becoming an important public policy issue. Zoning regulations play an
important role because they affect how we live and do business. As part of the national policy debate,
greater consideration is being given for local governments to create "sustainable community
development codes." Examples of sustainable codes for Medina might include green building codes,
low impact development, removing obstacles for renewable energy devices, and encouraging carbon
neutral development. The primary sustainable code involving zoning regulations is the issue of
removing obstacles for renewable energy devices. (Low impact development may have some zoning
implications as well, but generally these regulations fall under the drainage regulations.)
Per the city council's direction, the planning commission discussed adding the topic of zoning
obstacles for renewable energy devices to their work program during the May 21 planning commission
meeting. The consensus was to recommend adding the topic to the work program, but to incorporate
the discussion and analysis into the larger work program related to updating the zoning and permitting
regulations.
Attachments: Proposed Revised 2009 Planning Commission Work Program
BUDGET/FISCAL IMPACT: NONE
STAFF RECOMMENDATION: Recommend approval
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO APPROVE REVISING THE 2009 PLANNING COMMISSION WORK
PROGRAM TO ADD A TOPIC ON ZONING OBSTACLES FOR RENEWABLE ENERGY DEVISES
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COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: CA-7
MEDINA CITY COUNCIL MEETING AGENDA BILL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA AMENDING
MEDINA MUNICIPAL CODE SECTION 2.40.030 ESTABLISHING REGULAR
MEETING TIME AND PLACE FOR THE PARKS AND RECREATION BOARD; ADDING
SUBJECT/TITLE: SECTION 2.44.035 ESTABLISHING REGULAR MEETING TIME AND PLACE AND
ALLOWING FOR SPECIAL MEETINGS OF THE PLANNING COMMISSION,
AMENDING SECTION 2.44.050 ASSIGNING A SECRETARY TO THE PLANNING
COMMISSION, AND ESTABLISHING AN EFFECTIVE DATE.
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: RACHEL BAKER
BACKGROUND/SUMMARY:
The Open Public Meetings Act establishes procedures and requirements for regular and
special meetings of public agencies. Adoption of the attached ordinance would update the
Medina Municipal Code to reflect requirements outlined in RCW 42.30 concerning meetings of
the planning commission and parks and recreation board. This matter is essentially a
housekeeping issue.
Attachment: Draft Ordinance
BUDGET/FISCAL IMPACT: NONE
STAFF RECOMMENDATION: Recommeryd approval
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA
AMENDING MEDINA MUNICIPAL CODE SECTION 2.40.030, ADDING SECTION 2.44.035, AMENDING SECTION 2.44.050
AND ESTABLISHING AN EFFECTIVE DATE.
ITEM CA - 7
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA
AMENDING MEDINA MUNICIPAL CODE SECTION 2.40.030
ESTABLISHING REGULAR MEETING TIME AND PLACE FOR THE
PARKS AND RECREATION BOARD; ADDING SECTION 2.44.035
ESTABLISHING REGULAR MEETING TIME AND PLACE AND
ALLOWING FOR SPECIAL MEETINGS OF THE PLANNING
COMMISSION, AMENDING SECTION 2.44.050 ASSIGNING A
SECRETARY TO THE PLANNING COMMISSION, AND ESTABLISHING
AN EFFECTIVE DATE.
WHEREAS RCW 42.30.020(1)(c) establishes that a public agency means
any subagency of a public agency which is created by or pursuant to statute,
ordinance, or other legislative act, including but not limited to planning
commissions, library or park boards, commissions, and agencies
WHEREAS RCW 42.30.020(2) establishes that a "governing body"
means the multimember board, commission, committee, council, or other policy
or rule -making body of a public agency, or any committee thereof when the
committee acts on behalf of the governing body, conducts hearings, or takes
testimony or public comment.
WHEREAS RCW 42.30.020(3) establishes that "action" means the
transaction of the official business of a public agency by a governing body
including but not limited to receipt of public testimony, deliberations, discussions,
considerations, reviews, evaluations, and final actions. "Final action" means a
collective positive or negative decision, or an actual vote by a majority of the
members of a governing body when sitting as a body or entity, upon a motion,
proposal, resolution, order, or ordinance.
WHEREAS RCW 42.30.020(4) establishes that "meeting" means
meetings at which action is taken.
WHEREAS RCW 42.30.070 establishes that agencies shall provide times
and places for regular meetings by ordinance.
WHEREAS RCW 42.30.080 establishes procedures for special meetings.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
ITEM CA - 7
SECTION 1. MMC Section 2.40.030 is amended to read as follows:
A. Unchanged
B. Unchanged
C. Time. KA-tiagSGhedule. The regular meeting of the parks and recreation board will
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be 6hall pFeywde a FegulaF Fseeting 6Ghedule, ORG164R9 time,
held on the third
Monday of each month, commencing at 6:00 p.m.
D. Place The regular meeting place of the narks and recreation board will be at Medina
City Hall located at 501 Evergreen Point Road.
E. The board may, from time to time, provide for special meetings in accordance with
Chapter 42.30 RCW, the Open Public Meetings Act.
F. Q: Staffing. Staff provided to the board shall be advisory.
G. &-Documentation. The board shall ensure minutes of the meeting are recorded and
a monthly summary of minutes are recorded along with all decisions. (Ord. 771 § 1,
2004)
SECTION 2. A New Section, MMC 2.44.035 Meetings, is added to the
MMC to read as follows:
A. Time. The regular meeting of the planning commission will be held on the fourth
Tuesday of each month, commencing at 6:00 p.m.
B. Place. The regular meeting place of the planning commission will be at Medina City
Hall located at 501 Evergreen Point Road.
C. Special Meetings. The commission may, from time to time, provide for special
meetings in accordance with Chapter 42.30 RCW, the Open Public Meetings Act.
SECTION 3. MMC Section 2.44.050 is amended to read as follows:
2.44.050 Secretary. The city manager or designee shall act as secretary to the planning
commission., and shall seFve as 6UGh without additienal GGFBpen6atien.
SECTION 4. Effective Date. This ordinance shall take effect five (5) days
after its publication or the publication of a summary of its intent and contents
consisting of the title.
2
ITEM CA - 7
PASSED BY THE CITY COUNCIL ON THIS DAY OF , 2009
AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE DAY OF
, 2009.
Approved as to form:
Mark Nelson, Mayor
Attest:
Wayne D. Tanaka, City Rachel Baker, City Clerk
Attorney
Passed:
Published:
Eff Date:
3
ITEM CA - 7
SUMMARY OF ORDINANCE NO.
of the City of Medina, Washington
On , the City Council of the City of Medina, Washington,
approved Ordinance No. , the main points of which are summarized by
its title as follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MEDINA AMENDING MEDINA MUNICIPAL CODE SECTION 2.40.030
ESTABLISHING REGULAR MEETING TIME AND PLACE FOR THE
PARKS AND RECREATION BOARD; ADDING SECTION 2.44.035
ESTABLISHING REGULAR MEETING TIME AND PLACE AND
ALLOWING FOR SPECIAL MEETINGS OF THE PLANNING
COMMISSION, AMENDING SECTION 2.44.050 ASSIGNING A
SECRETARY TO THE PLANNING COMMISSION, AND ESTABLISHING
AN EFFECTIVE DATE.
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of
Rachel Baker City Clerk
12
COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: CA-8
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: ADVISORY BOARD/COMMITTEE APPOINTMENTS
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: RACHEL BAKER
BACKGROUND/SUMMARY:
Four-year terms expire June 30 for Parks and Recreation Board Positions 1, 3 and 4 and
Planning Commission Positions 1 and 5.
A seven -week recruitment period was held between March 30 and May 18, 2009. A total of
four applications were received for the Parks and Recreation Board and one was received for
the Planning Commission.
The Council Personnel Committee reviewed all applications, and interviewed new candidates
on May 28.
The personnel committee's recommendations and candidate applications were emailed and
hand -delivered to the entire Council on May 29, as stipulated by Resolution 332, to allow at
least ten days to review the applicants' and the committee's recommendation prior to the
meeting at which the Council will be asked to confirm the appointment.
Terms for new appointments will begin July 1 and expire June 30, 2013.
One Planning Commission position with an expiring term of June 30, 2009 remains unfilled.
The city extended to recruitment period for this position until June 22.
Attachment: Personnel Committee's Recommendation
BUDGET/FISCAL IMPACT: NONE
STAFF RECOMMENDATION: N/A
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO CONFIRM RE -APPOINTMENT OF SUSAN FLAGG TO PARKS AND
RECREATION BOARD POSITION NUMBER 1, APPOINTMENT OF MARELAINE DYKES TO PARKS AND RECREATION
BOARD POSITION NUMBER 3, RE -APPOINTMENT OF GABRIELE DICKMANN TO PARKS AND RECREATION
BOARD POSITION NUMBER 4, AND APPOINTMENT OF HEIJA NUNN TO PLANNING COMMISSION POSITION
NUMBER 1.
Date: May 29, 2009
To: Medina City Council Members
Subject: Appointments to the Parks & Recreation Board and Planning Commission
Honorable Council Members of Medina,
Terms of three positions on the Parks and Recreation Board and two positions on the
Planning Commission expire June 30. A seven week recruitment was conducted to attract
applicants to fill these positions. The city received four applications for the Parks and
Recreation Board and one application for the Planning Commission. The City of Medina
Personnel Committee reviewed the applications, interviewed new candidates and makes
the following recommendations for appointment as follows:
Parks & Recreation Board:
Position #1: The Committee recommends the re -appointment of Susan Flagg. Her
qualifications meet the Council Guidelines, 2.08.D.2. The Board Chair also felt she has been
a good contributing member.
Position #3: The Committee recommends the appointment of Marelaine Dykes. Her
qualifications meet the Council Guidelines, 2.08.D.2. The committee thought she was well
qualified to be a member of the Board. She is a frequent user of the parks and had creative
and thoughtful ideas about how to make improvements that retains the current character.
Position #4: The Committee recommends the re -appointment of Gabriele Dickmann. The
Board Chair felt she was a capable member of the Board.
Planning Commission:
Position #1: The Committee recommends the appointment of Heija Nunn. The committee
was impressed with her knowledge of the Comprehensive Plan, passion for design and
planning, and experience on other volunteer boards and fund raising committees. The
commission chair felt that she would be an asset to the Planning Commission.
One Planning Commission position with an expiring term of June 30 remains unfilled at this
time. The city is currently accepting applications for this position until June 22.
If I can answer any questions about these appointments, feel free to call me at
425-454-7704.
Respectfully,
Mark L. Nelson Robert Rudolph Shawn Whitney
Mayor of Medina Councilmember Councilmember
COUNCIL MEETING DATE: JUNE 8, 2009
ITEM CA - 9
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: City Hall remodel architect
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: DONNA HANSON
BACKGROUND/SUMMARY:
Request for Proposals for architectural services for design and construction of the city hall remodel
were advertized in March of this year. We received seventeen proposals from well qualified
architectural firms. The Council facilities committee reviewed the proposals and requested additional
information from six of the most responsive firms based on their experience designing public buildings.
The committee then screened the supplemental questionnaires down to four firms and interviewed
those four. The finalist, Group Mackenzie, returned for a second and final interview with staff and
Council.
The Mackenzie group was the top choice based on their past projects, expertise in public buildings,
including police facilities, and their comprehensive team approach. They work closely together and
have designers, planners, and landscape architects on staff.
Attachments: Group Mackenzie proposal and supplemental questionnaire
BUDGET/FISCAL IMPACT: Budgeted in the 2009 CIP
STAFF RECOMMENDATION: Authorize the City Manager to negotiate a contract with the Mackenzie
Group
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: "I MOVE TO ACCEPT THE FACILITIES COMMITTEE RECOMMENDATION TO HIRE
MACKENZIE GROUP AND AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND SIGN A CONTRACT FOR
ARCHITECTURAL SERVICES FOR THE CITY HALL REMODEL."
CONTENTS
Cover Letter
Project Approach
Proposed Sch edule
Proposed Tea m
Relevant Experience
G R 0-U. F-___.--_.-----
TACK ENZiE'
500 Union Street Suite 545 1 Seattle, Washington 98101
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVE.R, WASHINGTON
I— ____7
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_. fvl°'ACKENZIE
April 24, 2009
City of Medina
Attn: Joe Willis Sr., Director of Public Works
501 Evergreen Point Road
Medina, WA 98039
Dear Joe,
Thank you for the opportunity to submit additional information to the City Council Facilities Committee. Group
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Mackenzie's integrated multi -discipline approach bolsters flexibility, accountability and responsiveness to project
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needs and outcomes. Our portfolio showcases fluency in public projects closely resembling the City of Medina's
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Renovation and Additions project. We value our relationships with all stakeholders and the community and will
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commit to ensuring streamlined communication, project coordination, and budget oversight. The following are our
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responses.
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Sincerely,
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Richard J. Mitche , AIA, LEED AP
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Managing Principal
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1. Which specific individuals would be assigned to the project and what is their experience with projects of a
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similar nature?
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The diversity of projects we have completed at Group Mackenzie has helped us in forming the best team possible
for the Medina City Hall Renovation and Additions project. We have a wealth of knowledge and experience
Croup
designing civic buildings, police facilities and parks. Moreover, the Medina City Hall project draws from many
Mackenzie,
aspects of our experience: public process, building community, remodel work, integrating new construction to an
Incorporated
existing building, coordinating multiple disciplines, sustainable design, and maintaining an established aesthetic
character. The following is the specific team assembled for the Medina City Hall Renovation and Additions project,
including a brief synopsis of each individual's expertise.
• Rich Mitchell, Project Principal (Group Mackenzie): Civic building and remodel work expert, leader in
sustainable design and the LEED certification process
• Jeff Humphreys, Project Manager (Group Mackenzie): Police facility and coordination of all disciplines expert,
vast experience in civic buildings and integration of all stakeholders (client groups, public, users, etc.)
• Megan Tremain, Project Designer (Group Mackenzie): Expert in achieving aesthetic goals and integration of
design into the existing context, experience in both Police facilities and Civic buildings, space planning, Design
Review meetings and other public process
Locations:
• Nicole Poole, Interior Designer (Group Mackenzie): Expert in space planning for future flexibility and
achieving optimal function while connecting new construction to existing, leader in sustainable interior design,
and experience in Civic buildings
• Josh McDowell, Structural Engineer (Group Mackenzie): Police facility and Civic building structural expert,
leader in seismically upgrading existing buildings and integrating new construction
• Nabil Kausal-Hayes, Structural Designer (Group Mackenzie): Structural remodel expert in wood construction,
experience with both Police facilities and Civic buildings
• Tim McGuire, Civil Engineer (Group Mackenzie): Civil expert in Police facilities and Civic buildings, leader in
sustainable design
• Brent Ahrend, Traffic Engineer (Group Mackenzie): Expert in traffic analysis, experience working with
numerous jurisdictions
• Dan Jenkins, Landscape Architect (Group Mackenzie): Park expert, experience in Police facilities and Civic
buildings, integration of private and public exterior spaces
• Michael Chen, Land Use Planner (Group Mackenzie): Expert in public process, neighborhood meetings, public
interface, and working with the local jurisdictions to ensure the smoothest permitting process possible
• Andy Frichtl, Mechanical Engineer (Interface Engineering): Mechanical remodel expert, leader in sustainable
design, experience in Police and Civic buildings
• Doug Smith, Mechanical Engineer (Interface Engineering): Police and Civic building expert, experience in
sustainable design and remodels
• Phil Michaels, Electrical Engineer (Interface Engineering): Electrical engineer in public buildings expert with
experience in sustainable design and integrate new construction with existing buildings
2. Which specific individual(s) on your assigned team has experience in the design of police facilities?
The following team members, as described earlier, possess experience with designing Police facilities.
Jeff Humphreys, Project Manager Tim McGuire, Civil Engineer
Megan Tremain, Project Designer Dan Jenkins, Landscape Architect
Josh McDowell, Structural Engineer Andy Frichtl, Mechanical Engineer
Nabil Kausal-Hayes, Structural Designer Doug Smith, Mechanical Engineer
3. Provide background information that demonstrates your team's ability to meet project budgets and time
schedules, and explain the methods you have found most effective to monitor them.
Group Mackenzie's multi -disciplined approach to projects leads to balanced design. We bring vast experience with
this type of project which facilitates cost sensitive, "value added" design. We understand the absolute requirement
to design a project within the established budget. The design/bid/build process requires the design team to perform
the cost estimating/control efforts through the construction documents phase and beyond. As an important design
tool, we anticipate completing three cost estimates to track project development and aid in making decisions on the
design. These pricing exercises will occur at the end of schematic design, design development and the construction
document phase. Our systems to constantly monitor cost issues will ensure this can be done.
To keep a project on schedule, proper planning with all stakeholders is essential. We generate project schedules in
Microsoft Project using the critical path method (CPM). Milestones and goals are set and are continually reviewed
for compliance. We ensure that tasks and decisions are completed when required to maintain the project schedule.
We hold regular project meetings and prepare weekly project status reports tracking action items and decisions. We
review the project schedule and outstanding tasks at each project meeting.
4. Please elaborate on why you selected particular sub-consultant(s) to supplement your team and why you think
their experience is relevant to this project.
Our company is unique in that we are a multi -discipline architecture and engineering firm. Our architecture,
interior design, land use planning, structural/civil/traffic engineering and landscape architecture services, are all
provided in-house. This environment fosters efficient communication, collaboration, problem solving, and most
importantly, greatly reduces opportunities for "finger pointing". We are proud of the fact that we do not have the
need to contract with numerous sub -consultants and consider it our benefit that we can save our clients from
markups.
To provide mechanical and electrical engineering services for the Medina City Hall project, we teamed with long
time partner Interface Engineering Inc. For over 10 years, Group Mackenzie and Interface Engineering have worked
on numerous public projects. These include 3 city hall (2 are city hall/police) projects, a county administration
building, as well as several public safety/emergency response projects. Interface Engineering possesses extensive
public experience which is vital to ensuring coordinated construction drawings and, therefore, accurate bids. The
City of Medina will gain much value from utilizing a proven team with existing working relationships. Our well
honed processes and familiar channels of communication will reduce the amount of time necessary for
coordination and allow to staff to focus more intensively on design.
5. What specific experience does your team provide in the areas of space planning and programming, as xvell as
interior design and space treatment?
Group Mackenzie has offered full interior design services for nearly 40 years. Our interior design staff of 16
provides a diverse portfolio of design experience. The majority of the civic buildings we have completed have
included full interior design services. Group Mackenzie has a materials library that is constantly updated by
representatives of product companies. We commit to sustainable, durable finishes that have a 30-50 year life and
are cost effective yet aesthetically pleasing.
Rich Mitchell, Jeff Humphreys, Megan Tremain, and Nicole Poole all have experience in programming and space
planning for civic buildings, as well as in remodels and integrating new spaces to an existing building. Recent
projects include: Police facilities for the cities of Canby, and Troutdale, OR; Bonney Lake Interim Justice Center in
Bonney Lake, WA; Shoreline Community College, Expansion and remodel of the Automotive training center in
Shoreline, WA; Four Fire Stations in Salem, OR; City Hall and Police facility in Keizer, OR.
6. Please describe your team's approach to planning current technology infrastructure and future technology
accommodations.
Our team recommends coordination of stake holders and IT take place in order to understand/assist in developing
anticipated critical systems needs, expected reliability needs or concerns, anticipated technology growth profile for
spare capacity, and future upgrade or expansion provisions. Similar facility types have considered the following
items which we would discuss with you to determine if they apply to your planned future use of the facility:
• implementation of technology systems to support other city off site buildings to consolidate technology
services in one or two locations in the city to save cost
• future planned provisions for roll over of critical services to other buildings or partnering cities in the
event critical systems have become unavailable due to a major event
• enhanced security system needs, infra -structure provisions for clean backup power to critical systems
• confirming the wide area network connections are redundant when critical systems such as police and fire
are hosted from within the structure
• identifying if the facility may be used in part as a primary or secondary emergency operations center so
proper provisions for technology can be planned for and provided to the extent necessary
• designing high performance infrastructure cabling and systems that are expandable to support future
growth and high performance network needs while allowing a phased installation to take place that
coordinates with current needs and the project budget.
Our team is prepared to provide recommendations on the systems discussed, with justification and alternate
methods for consideration, so that the City can make well informed decisions on how best to move forward.
7. Please elaborate on your team's specific approach to organizing the team, defining the project scope,
communicating program requirements, and illustrating the project schedule.
Organizing the Team
For public projects, clear communication is especially critical because these projects typically involve a variety of
interested parties (users, citizens, agencies, funding entities, and neighborhood groups) and the design must
respond to their diverse needs and interests. Group Mackenzie's first step in a public project is to establish clearly
understood roles for project management. We then establish systems of meetings and communication to ensure
that the agency project manager remains informed so that he or she can fulfill his or her responsibilities and make
appropriate decisions during the course of the project.
Defining the Project Scope
Group Mackenzie will be involved in programming, feasibility analysis, and project goal establishment. This
provides the context for design development and a strong foundation on which to base design decisions. Our early
efforts in such projects include a thorough review of project history and all available information. Project goals are
then reconfirmed so they can serve as the guiding principles for decision -making during the course of the project.
Revisiting project history will help all stakeholders and the design team develop a project program. We will begin
our design services after all parties are comfortable with and confident in the established project goals.
Communicating Program Requirements
With the goals established, we will work with the stakeholders to reconfirm the program requirements for the new
facility. Identification of current issues related to space, staff utilization, safety, location, and efficiency will be
identified and specifically addressed..
After the program has been confirmed, an adjacency diagram, bubble diagram and block diagram will be
developed considering the parameters of the existing site and structure. Building on an approved block diagram, a
conceptual floor plan defining room size, layout, and configuration will be developed.
®� s
As the conceptual floor plan is developed the design of the exterior character and site will be explored. Upon
approval of the design direction, the team will develop a final design package that will summarize the current
design decision. The design summary package is an important document that will allow current and future
participants to understand the design and how the project evolved.
Illustrating the Project Schedule
As stated earlier, we typically generate project schedules in Microsoft Project using the critical path method (CPM).
This effective planning and strategy tool allows us to define the scope and track the progress of specific tasks and is
utilized throughout the life of the project. In addition to providing schedules in MS Project format, we understand
the need for more general, graphic tools to use with non -technical City staff and our team has the skill and
experience to create these tools.
8. In your review of the enclosed Medina City Hall Facility Study pace needs analysis Option B4 and the
proposed floor plan concepts identify the top issues you believe present the greatest challenge.
The greatest challenges center around expanding an existing building of historic significance on park property that
has been reduced in size over the years and in a neighborhood that would be concerned with a variety of issues
including: building aesthetics, views, traffic, noise, and overall use. Here are some challenges specific to the
proposed plan:
a. Connectivity of pedestrians to the waterfront park - coordinating the addition with the existing
grades, adjacent utility enclosure, and access to the park. The proposed exterior stair on the north side
needs further investigation.
b. Elevator integration - maintaining aesthetic character of the existing building, complying to height
restrictions, coordinating the adjacent stair and upper floor layout.
c. Police layout on the lower floor - facilitating direct transport of detainees between the parking lot and
entry to the building, complying with space requirements for evidence procedures especially given
that this is a state accredited agency, security of records room, and maintaining proper acoustical
separation between the holding cell and interview room.
d. Minor issues - storing and coordination of moveable walls in Council Chamber, plumbing adjacencies on
main floor and upper floor break room.
9. Is the City budget of 1.5 M a reasonable amount to accomplish the proposed project?
The City of Medina has allocated a realistic budget for this project. The following is a cost analysis for this project
based on data from our last two recent civic projects; City of Hillsboro, OR and City of Bonney Lake, WA.
Descrivtion
Cost
15%
"Soft Cost"
Permit fees, FFE (Furniture, Fixtures and
Equipment) moving costs, consultant services for
arch itecturallengineering, and MEP services.
$225,000
85%
Construction labor and materials based on $250
$1,794,000
"Hard Cost"
per SF x 7,176 SF
Assume salvaging approximately 30% - 50% of the
4,257 SF of existing structure depending on the
condition.
Credit of:
30% of 4257 SF =1277 SF
$319,250 Total = $1,474,750
50% of 4257 SF = 2129 SF
$532,250 Total = $1,261,750
Total Cost Range: $1,486,750 - $1,699,750
We are currently experiencing a hyper sensitive bid climate; as a result we are seeing public projects approximately
20% lower than the original anticipated cost.
5
GR2UP
i M A C K E N Z I�
March 31, 2009
Mr. Joe Willis
Director of Public Works
City of Medina
1000 80tn Ave NE
Medina, WA 98039
Re: City Hall A/E Consultant Design Services
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Dear Joe:
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On behalf of Group Mackenzie, I am pleased to present our Statement of Qualifications
to provide full discipline professional services for the City of Medina's City Hall
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renovation and addition.
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For your project we have selected a team of experts to provide key land use planning,
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architecture, engineering, landscape architecture and transportation services. These staff
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members will respond to the City's needs and requirements throughout the project. As a
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multi -disciplinary firm, coordination of all these services under one roof ensures that our
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integrated design solutions are more efficient, practical, and most importantly, achievable.
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An integrated design approach fosters innovation and project accountability. In addition, we
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intend to team with our long-time partner, Interface Engineering Inc. of Seattle for
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Mechanical, Electrical, and Plumbing engineering services. Group Mackenzie has teamed
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with Interface Engineering for over 35 years on numerous civic projects.
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In the past decade, we have completed City Hall / Civic projects in the Pacific Northwest
for more than 35 cities, 12 counties, six port agencies, 15 school districts, colleges,
Group universities, and 11 other state and federal agencies. This level of experience gives our
Mackenzie, firm a clear understanding of how best to utilize public funds for long-term public
Incorporated
benefit. We strive to maintain team continuity throughout the life of a project to strengthen
the relationship between staff and clients.
We understand that at this time the City is not pursuing formal LEED certification.
However, through our standard implementation of sustainable elements to improve
workplace conditions and reduce life -cycle costs, nearly every project we design meets
the criteria for basic LEED certification. For the Medina City Hall project we are
available to sit down with you and weigh the advantages against the costs of completing
the U.S. Green Building Council certification process.
Locations:
Our team recognizes that critical timing and streamlined coordination is required for a
project to be successful. We understand the significant aspects of this project: land use
process, shoreline substantial development permit, reduction of park space, storm water run-
off, structural issues, disruption to City functions/surrounding neighborhood and
establishing a fully functional floor plan.
In summary, we believe we are highly qualified to provide full discipline services for the
City of Medina's City Hall renovation and additions due to the following:
• Wide range of in-house services will minimize the City's need for multiple
consultants
• Successful track record delivering on time and within budget serves for public
agencies
• Integrated design approach spurs innovation and project accountability
• Successful experience in the Puget Sound area
• Commitment to sustainable practices and design
We look forward to the opportunity to assist the City of Medina. Please do not hesitate
to contact me if you have any questions.
Sincerely,
ls`t
Richard J. Mitchell, AIA, LEED AP
Managing Principal
FIRM OVERVIEW
Established in 1960, Group Mackenzie has grown in the Pacific Northwest as
a quality provider of professional services including landscape architecture,
civil engineering, land use planning, architecture, transportation planning,
structural engineering, and interior design.
Group Mackenzie has offices in Seattle and Vancouver, Washington,
and Portland, Oregon. The firm is a C Corporation with 34 employee
stockholders. Our 118-member staff includes 19 licensed architects, 14
licensed engineers, seven EITs, two licensed landscape architects, three
AICP planners, and three NCIDQ interior designers. We are dedicated to
incorporating sustainable principles into every design and currently have 39
LEED Accredited Professionals.
Sustainability
We emphasize sustainability not only in our work, but in our workplace.
Highlighted by our LEED Gold -certified headquarters, our practice reflects
our commitment to this cause. We understand that pursuing formal LEED
certification is not every clients' desire. However, through our standard
implementation of sustainable elements to improve workplace conditions
and reduce life -cycle costs, nearly every project we design meets the criteria
for basic LEED certification. We sit down with each client individually to
weigh the advantages against the costs of completing the U.S. Green Building
Council certification process.
Work History
In the past five years, Group Mackenzie has been the principal architectural
firm on more than 1000 projects. In the past decade, Group Mackenzie has
completed public projects in Washington and Oregon for more than 37 cities;
12 counties; six port agencies; and 24 school districts, colleges, and universities;
as well as 11 other state and federal agencies. This level of experience gives our
firm a clear understanding of how best to utilize public funds wisely for long-
term public benefit.
Multi -Disciplined In-house Staff
Architecture, civil and structural engineering, landscape architecture,
land use and transportation planning, traffic signal design, and interior
design, are all available from our in-house staff. The availability of all these
disciplines under one roof ensures that coordination is extremely efficient.
Moreover, this approach ensures that the design direction is practical and
achievable in all areas, with an emphasis on constructability.
While the numbers are large, our attention to each individual client is
intensive. We strive to maintain team continuity throughout the life of a
project to grow the relationship between staff and clients. Our architectural
staff is organized into teams by project type. This allows individuals to
specialize, ensuring clients benefit from up-to-date knowledge of the best
design practices in each industry.
Our past experience providing planning, design, and contract administration
for civic and public safety facilities includes police stations, fire stations, city
halls, and municipal office buildings.
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
R � w
WO_RKPROGRAM / PROJECT APPROACH
Our work program is designed to respond to the City of Medina's goal to achieve a City Hall expansion in the most
efficient manner possible.
To achieve this goal, we will work closely with the City of Medina using an integrated design approach and
integrated team process. This integrated approach is possible due to our firm's unique structure of possessing
numerous disciplines in house. These disciplines collaborate and problem solve by examining project objectives,
building materials, systems, and assemblies from a variety of perspectives.
Not only is our integrated design approach key to a successful project, but that same method is carried over to our
integrated team process. This is demonstrated by the client and Group Mackenzie working together throughout
each the phase of the project to evaluate design cost, future flexibility, functionality, efficiency, environmental impact,
aesthetics, and the needs of the end user. Our integrated design approach/team process functions successfully
through the collaboration and collective pool of knowledge of all team members from programming and design, to
construction, to building occupancy, and all the way through operations.
Six Stages of the Integrated Design Approach
The tasks presented below reflect an integrated design approach that:
■ Optimizes client input by collaborating at every stage in the process
■ Provides substantive outreach to the community
• Integrates sustainable design features in a cost-effective manner
Conceptual Design
Upon notice to proceed, the first step will be a confirmation of project goals and refinement of project schedule.
Working with the City, we will identify key stakeholders who will be involved with the design process. The meeting
will be documented and a record of roles, responsibilities and schedule will be distributed to the City and consulting
team members.
The next step is space needs verification and evaluation of the existing facilities. During this effort we will evaluate
the existing building by reviewing existing conditions and any documents associated with the construction of the
building or subsequent building improvements in an effort to assess items, assemblies, and systems that do not meet
current code, and are not performing as intended. This includes services from architectural, structural, mechanical,
plumbing, and electrical design professionals.
There have been a number of code changes since this structure was built, including more stringent requirements for
seismic design, ADA accessibility, and energy code compliance, and upgrades for conformance with code will be
required as a result of the proposed improvements.
This assessment will enable us to determine what and to what extent portions of the existing structure will be able to
remain as part of the new facility (through remodel and expansion).
Building on this information (and floor plan sketches provided in the RFP) the team will develop several options for
City review. Each option will include a refined floor plan(s) and building perspective to outline proposed layout and
building character. Upon client selection and approval of one of the proposed conceptual designs, the design team
will start schematic design efforts.
We will hold up to two client meetings within this phase.
II. Schematic Design
Following an approved concept design, we will perform studies refining the building mass and site diagram to be
used in the schematic design documents. Our schematic design documents will include a proposed site plan, grading
plan, utility plan, floor plan(s), elevations, typical wall sections, reflected ceiling plan, roof plan and a narrative of
structural and mechanical, electrical, and plumbing improvements and a project cost estimate. The cost estimate will
PORTLAND, OREGON I SEATTLE, WASHINGTON ( VANCOUVER, WASHINGTON
take in account construction costs, permit fees, design fees, and allowances, etc., with the intent of outlining the total
cost for the project.
The Schematic Design documents will also be a review set, utilized by the Client Team and the design team to
coordinate development of the design and ensure that systems, materials and components have been integrated.
The Schematic Design drawings will be utilized for construction cost estimating and any required adjustments
through value engineering will be identified and incorporated to ensure that the facility is within the expected budget
for the project prior to moving to the next phase.
As part of our site assessment and design process, our land use planning services will include a development
feasibility review for the project. For this effort, we will review readily available data pertaining to development of the
subject site including, but not limited to, the zoning code, comprehensive plan, transportation system plan, and GIS
map data. We will review current and proposed zoning regulations, availability of public utilities, access/circulation
issues and environmental issues that may impact development of the site.
Group Mackenzie, with support from the City project team, will generate the land use submittal package for the
Conditional Use Permit, Shoreline Substantial Development Permit and SEPA application. Prior to staff comment, we
anticipate:
• Coordination and attendance at one pre -application conference with City staff
■ Coordination and attendance of one neighborhood meeting
■ Attendance at one Hearing Examiner meeting to present the proposal
® Coordination of exhibits and drawings for the application
■ Tracking and response to questions during staff review
® Review of draft conditions of approval (if available)
® Attendance and representation at two public hearings
® Tracking the application through the appeal period
We will hold up to six client meetings within this phase to review and discuss progress.
III. Design Development
Upon approval of the schematic design set (and any required value engineering adjustments) the design team will
start the next phase. In this phase we will use the information decided upon within Schematic Design to further
define the project. This effort will include completing all wall sections, exterior components, and big picture items of
the interior (finish schedules, door schedules, interior elevations etc).
During this phase, building components and systems will be identified for final selection (including materials and
assemblies).
We will issue Design Development documents (60% complete CD set) during this phase for jurisdictional review.
The Design Development set will also be a review set, utilized by the City and the design team to coordinate
development of the design and ensure that the next level of systems, materials and components have been integrated.
The Design Development set will be utilized for cost estimating and any required adjustments through value
engineering will be identified and incorporated to ensure that the facility is within the expected budget for the project.
We will hold up to eight client meetings within this phase to review and discuss progress
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
IV. Construction Documents
Upon City approval of the design development set (and any required value engineering adjustments), we will
develop construction documents that will be used for bidding/permitting and construction of the proposed
improvements. In this phase we will complete construction documents with all building systems identified and
designed.
Group Mackenzie's approach to construction documents is to provide thorough, detailed, coordinated documents to
ensure project understanding by bidders, to provide reliable bids, and to hold the selected contractor(s) to performing
the work described. For projects with open bidding, the responsibility to produce adequately detailed and consistent
documentation is critical. Group Mackenzie understands this responsibility and our team includes individuals who
have successfully produced such documents for a variety of public projects.
Our quality control system will ensure consistent, clear documentation. This consistency and clarity will also help to
minimize claims during construction. We pride ourselves on the accuracy of our drawings and the cost savings this
provides to our clients. The industry average for change orders during construction is approximately 5%. Projects
completed by our public project team routinely come in at or under 2%.
Toward the end of the phase a 90% CD set will be issued and utilized by the City and the design team to coordinate
development of the design and ensure that systems, materials, and components have been fully integrated as part
of a final review. This set will be utilized for cost estimating and any final adjustments through value engineering
will be identified and incorporated to ensure that the facility is within the expected budget for the project (prior to
completion of the documents).
Upon approval of the 90% CD documents (and any required value engineering adjustments) this phase will culminate
in the issuance of a full set of drawings and specifications used for bidding, permitting, and construction.
V. Bidding Process / Permit Procurement
With the design/bid/build process, selection of the contractor is based primarily on the lowest bidder and the
completeness and consistency of our project documentation ensures comparable bids. Deliverables for this phase
include answering questions from bidders, reviewing substitution requests, and producing addenda. We would
attend any pre -proposal meetings, site walks, and the bid opening. Other tasks include:
• Complete permit applications
• Expedite review process with City and respond to any plan review comments
• Obtain permits and permit drawings from City and deliver to contractor
■ Work with City staff to develop advertisement for bid
• Make available all bid documents to City or selected Bid -Desk
■ Participate in a Pre -Bid meeting for contractors
■ Assist City staff in evaluating bids
VI. Construction Administration
The identified project team will remain on the project from project inception to project completion to maintain
continuity. The Project Principal and Architect will attend regular project meetings, record meeting minutes and site
observations, and be responsible for reviewing all shop drawings, submittals, and contractor clarifications.
All communication among Group Mackenzie's in-house team of architects and engineers will be through the project
principal or project manager. Tl1e project principal also will coordinate consultant requirements. Group Mackenzie
has extensive experience in construction contract administration for government clients like the City of Medina.
Group Mackenzie's in-house staff of architects, civil engineers, and structural engineers allows for quicker and more
thorough responses to contractors and to owner requests for clarifications or changes.
This phase involves the administration of the construction contract through the review of submittals, reviewing
construction progress, and reviewing pay apps. We anticipate participating in regular project meetings through the
duration of construction.
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
PROPOSED TEAM: GROUP MACKENZIE
RICHARD J. MITCHELL, AIA, LEED AP
n'ale Project P; rnci. a(
Mr. Mitchell has been with Group Mackenzie since 1989. A principal of the firm, he is
known for sustainable design excellence, and superior client service. Rich's extensive
experience includes master planning, programming, and design for municipal facilities. He
is accustomed to managing and coordinating the efforts of diverse teams to produce highly
successful projects.
The majority of the municipal and commercial office projects that Rich leads are designed to
accommodate a wide range of uses, thereby creating the flexibility to maximize long range
value for the client. In addition, overall economic feasibility is an essential component of the
overall approach to sustainable design.
SELECTED EXPERIENCE
• Bonney Lake Interim justice Center, Bonney Lake, Washington
A 21,000 SF civic office and courts facility targeting LEED Silver certification that will be
the first project completed under the new Downtown Comprehensive Master Plan.
• Clackamas County Public Services Building, Oregon City, Oregon
A 100,000 SF public office building for Clackamas County, designed to accommodate
an ever -changing variety of county functions over time. This LEED Silver -NC project
included full tenant improvement design.
• Hyla Office Building, Issaquah, Washington (LEED Gold)
A 30,000 SF office and retail building, sustainably designed to continue building upon
established re -development design standards for the Hyla Crossing district. Tenant
improvement design is in progress.
• Oregon City Post Office, Oregon City, Oregon
A nearly 24,000 SF facility located on a 3.5-acre site. The facility allows separation between
retail and sorting/delivery areas. The design conforms to USPS standards and uses
strong geometrical shapes and structural elements to define the entry area and box lobby.
Exterior canopy elements lead the customers into the entrance.
• McMinnville Fire Station, McMinnville, Oregon
This 25,186 SF volunteer fire station was designed to provide a distinctive entrance for
the City of McMinnville's historic central business district. The facility features a museum
open to the public and the layout provides glimpses of the modem -day functions within
the rest of the station.
• Columbia Tech Center, Vancouver, Washington
A multi-office/retail campus designed for multiple tenants. Tenant improvement design
has been provided on an ongoing basis.
• Pacific Office Automation, Seattle, Washington
An urban renewal commercial office project in Seattle's SoDo district. This project
included full tenant improvement design.
• PacTrust Center, Olympia, Washington
A multi-office/retail campus designed for multiple tenants.
• Regence B1ueShield, Office Buildings, Customer Service Centers, Parking Structures,
Fitness Centers, Multiple Locations
Multiple office buildings designed to adapt to ever -changing departmental requirements.
• Shoreline Community College, Automotive Training Center (LEED Silver), Shoreline, WA
This 20,000 SF addition includes the expansion of the overall shop and the addition
of dealer -specific training classrooms/quads. A primary objective of the project is to
maximize the use of project funds which came from the State of Washington and private
donations
• Nokia, Redmond, Washington
Fast -tracked project to enable Nokia to relocate its regional sales and marketing/R&D
office to the new 23,000 SF location in 14 weeks.
• RiverEast Center, Portland, Oregon
Award -winning, LEED Gold renovation of existing 99,500 SF, 1951 riverfront warehouse
for office and retail.
PORTLAND, OREGON I SEATTLE, WASHINGTON i VANCOUVER, WASHINGTON
a.. 1 R
\/ Five I IN
Education: University of Oregon,
Bachelor of Architecture
Professional Registrations:
Licensed Professional Architect
in Oregon and Washington, and
13 Other States; National Council
of Architectural Registration
Boards Certification: LEED
Accredited Professional
Professional Affiliations:
American Institute of Architects.
Portland Chapter, President
2004-2005: American Institute
of Architects. Northwest Pacific
Region. Board Member 2003-
2005; U.S. Green Building
Council. Member
►5 VAN rA M \
JEFF R. HUMPHREYS, AIA, NCARB, CSI, LEED AP
With more than 14 years of architectural experience, Jeff Humphreys specializes in civic
and public safety projects. He is well versed in technical design, detailing, and construction
contract administration. He consistently ensures that the projects he works on run smoothly
and timely by making certain that decisions are made promptly, resulting in projects that
simultaneously meet their schedules and come in on or under budget.
SELECTED EXPERIENCE
• Clackamas County Public Services Building, Oregon City, Oregon
A 100,000 SF public office building for Clackamas County, designed to accommodate
an ever -changing variety of county functions over time. This LEED Silver -NC project Education: University of Oregon,
included full tenant improvement design. Bachelor of Architecture
• Beavercreek Fire Station, Beavercreek, Oregon
The design of this new 13,800 SF fire station was done in collaboration with the
community to establish a building that fits into a rural presence. Considerations were
made to create a facility that is cost-effective, durable, and easy to maintain.
• Canby Police Station, Canby, Oregon
Group Mackenzie provided pre -design, programming, conceptual design, and cost
estimation services to the City of Canby in advance of a November bond measure to fund
a new 72,000 SF police and courts facility.
• Portland Fire and Rescue Station #12, Portland, Oregon
This 10,300 SF fire and rescue facility was designed to house two coed battalion crews and
a community services facility. The team utilizated LEED design criteria for to incorporate
sustainable design elements including a 3,000 SF eco-roof.
• Woodburn Police Station, Woodburn, Oregon
This 26,000 SF Police Station and Dispatch Center includes trailing space for use by the
Woodburn Police Department and other north Marion County law enforcement agencies
and a community meeting area.
• Boardman Fire Station and Training Facility, Boardman, Oregon
Group Mackenzie worked with the fire district to assist with bond approval of new fire
station. The two-story, 38,000 SF facility will include the fire department's administrative
space, living facilities, an apparatus bay with eight back -in bays, and training facilities.
• Keizer City Hall and Police Station, Keizer, Oregon
This 70,000 SF structure is designed as an essential facility. The project required detailed
coordination between trades to maximize usable space within building while reducing
cost.
• Troutdale Police Station and City Hall Master Plan, Troutdale, Oregon
Pre -design efforts for a new 17,000 SF station in advance of a November bond measure.
Programming, site plans, character development, and massing for a two-story station
were completed. The project included master planning the site to accommodate an
existing structure, as well as a future city hall.
• Vancouver Evidence Building, Vancouver, Washington
This 14,642 SF, the state-of-the-art facility is programmed to meet the City's evidence
storage needs for the next 20 years.
• Vancouver Police East Precinct, Vancouver, Washington
This 26,000 SF facility presents a clear presence in a highly visible area for the Police and
the City. The building houses police functions and the City Engineering Department, and
the 5-acre site features a neighborhood park.
• Salem Fire Stations Nos. 5, 7, 10, and 11, Salem, Oregon
Development of a single -story, 10,500 SF prototype design, then adapted to four sites.
• Washington County Public Facility Energy Efficiency Upgrades, Washington County, OR
Together with Interface Engineering, Group Mackenzie provided A/E services to
Washington County for a five-year period. Completed projects included an assessment
and energy audit of Washington County's 19 buildings/facilities. Based on the findings,
recommendations, and priorities, we provided services to implement improvements at the
highest priority facilities.
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
Professional Registrations:
Licensed Professional Architect
in Oregon, National Council
of Architectural Registration
Boards Certification; LEED
Accredited Professional
Professional Affiliations:
American Institute of Architects,
Building Code Committee;
Construction Specifications
Institute, CDT Certification
MEGAN E. TREMAIN, LEED AP
Roue' ` ''lied lDesigrief
Megan Tremain initially joined Group Mackenzie in 1999. After taking time off for graduate
school, she rejoined the firm in 2005. She has worked on a broad range of building types,
including office buildings, public facilities, retail, and manufacturing/industrial facilities.
Megan has a strong design and problem solving background with a proven ability to
coordinate all aspects of a project from programming to construction administration.
SELECTED EXPERIENCE
• Bonney Lake Interim justice Center, Bonney Lake, Washington
A 21,000 SF civic office and courts facility targeting LEED Silver certification that will be
the first project completed under the new Downtown Comprehensive Master Plan.
• Hyla Office Building, Issaquah, Washington (LEED Gold)
A 30,000 SF office and retail building, sustainably designed to continue building upon
established re -development design standards for the Hyla Crossing district. Tenant
improvement design is in progress.
• Pacific Office Automation, Seattle, Washington
An urban renewal commercial office project in Seattle's SoDo district. This project
included remodelling and seismic upgrades.
• Tualatin Police Facility, Tualatin, Oregon
This 21,100 SF project was designed to serve as an element of civic pride and identity in
an urban renewal zone. One of the project's goals was to promote community interaction
with a public plaza, community park, shared parking, and connection to pedestrian
walkways.
• Regence B1ueShield, Office Buildings, Customer Service Centers, Parking Structures,
Fitness Centers, Multiple Locations
Multiple office buildings designed to adapt to ever -changing departmental requirements.
• Shoreline Community College Automotive Training Facility Expansion, Shoreline, WA
A 22,000 SF addition to the Shoreline Community College Campus including classrooms,
offices, and shop space.
NICOLE J. POOLE, LEED AP
pole: Interior Designer
Nicole joined Group Mackenzie's interiors department in 2006 with experience in space
planning, layout, materials selection, and specifications. Nicole is a skilled and creative
addition to the company known for her ability to create aesthetically -pleasing design
solutions while maintaining functional requirements. She balances sophisticated ideas with
functional requirements to create aesthetically pleasing design solutions. She has strong
organization skills and has proven ability to work cohesively with other departments within
the company.
SELECTED EXPERIENCE
• Bonney Lake Interim justice Center, Bonney Lake, Washington
A 21,000 SF civic office and courts facility targeting LEED Silver certification that will be
the first project completed under the new Downtown Comprehensive Master Plan.
• Hyla Office Building, Issaquah, Washington (LEED Gold)
A 30,000 SF office and retail building, sustainably designed to continue building -upon
established re -development design; and standards for the Hyla Crossing district.
• Shoreline Community College Automotive Training Facility Expansion, Shoreline, WA
A 22,000 SF addition to the Shoreline Community College Campus including classrooms,
offices, and shop space.
• Redmond Ridge Retail, Redmond, Washington
A multiple retail building project designed for tenant flexibility and coordinated with
established design standards.
• Regence BlueShield Fitness Center, Lewiston, Idaho
A 6,125 SF fitness center designed to embody Regence's vitality fitness program created
for their employees. A clean and vibrant design is emphasized through a selection of
sustainable materials.
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
Education: Miami University.
Ohio, Bachelor of Arts in
Architecture, magna cum laude:
University of Washington.
Master of Architecture
Professional Registrations:
LEED Accredited Professional
Education: Cornish College of
the Arts. Bachelor of Fine Art,
Interior Design (2006)
Professional Registrations: LEED
Accredited Professional
JOSHUA D. MCDOWELL, SE, PE, LEED AP
foie Stru,_— iurat Engpnepr
Mr. McDowell's experience in structural engineering covers a variety of construction types
including steel, reinforced concrete, masonry and wood, with projects ranging in size
from small remodels to multi -story office towers. Josh's background consists of more than
13 years of practice in high seismic regions designing new buildings along with seismic
strengthening and code compliance for existing structures. In his current post, he provides
project management on various design projects.
SELECTED EXPERIENCE
• Bonney Lake Interim justice Center, Bonney Lake, Washington
A 21,000 SF civic office and courts facility targeting LEED Silver certification that will be
the first project completed under the new Downtown Comprehensive Master Plan.
• Hyla Office Building, Issaquah, Washington (LEED Gold)
A 30,000 SF office and retail building designed to provide covered parking space below
the flexible office spaces above. Required careful layout of columns to meet requirements
of parking spaces and flexible office spaces.
• Keizer City Hall and Police Station, Keizer, Oregon
This 70,000 SF structure is designed as an essential facility. The project required detailed
coordination between trades to maximize usable space within building while reducing
cost.
• Clackamas County Public Services Building, Oregon City, Oregon
A 100,000 SF public office building for Clackamas Cotmty, designed to accommodate an
ever -changing variety of county functions over time. The structural steel floor framing
system was designed to allow shorter floor to floor heights so that total building height
was below jurisdiction's limit.
• Fairview City Hall, Police, and Courts Facility, Fairview, Oregon
This 21,400 SF facility houses the City Council Chambers, the City Manager's office,
and the Departments of Engineering, Public Safety, and Police. Recipient of the Oregon
Governor's Livability Award.
NABIL KAUSAL-HAYES
Rotes Structurai Designer
As a structural designer, Nabil provides structural design and construction contract
administration for projects large and small. Past work has included the design of retail
buildings, business parks, municipal structures, and build to suit projects. He possesses
extensive experience in wood construction and considerable knowledge of concrete and steel
design. His excellent communication skills, consistency, and attention to detail make him an
asset to any project team.
SELECTED EXPERIENCE
• Keizer City Hall and Police Station, Keizer, Oregon
This 70,000 SF structure is designed as an essential facility. The project required detailed
coordination between trades to maximize usable space within building while reducing
cost.
• Bonney Lake Interim justice Center, Bonney Lake, Washington
A 21,000 SF civic office and courts facility targeting LEED Silver certification that will be
the first project completed under the new Downtown Comprehensive Master Plan.
• Hyla Office Building, Issaquah, Washington (LEED Gold)
A 30,000 SF office and retail building designed to provide covered parking space below
the flexible office spaces above. Required careful layout of columns to meet requirements
of parking spaces and flexible office spaces.
• Vancouver Evidence Building, Vancouver, Washington
This 14,642 SF, the state-of-the-art facility is programmed to meet the City's evidence
storage needs for the next 20 years. Trilogy Retail, Redmond, Washington
• Shoreline Community College Automotive Training Center, Shoreline, Washington
This 20,000 SF addition includes the expansion of the overall shop and the addition
of dealer -specific training classrooms/quads. A primary objective of the project is to
maximize the use of project funds which came from the State of Washington and private
donations.
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
Education: Oregon State
University, Bachelor of Science
in Civil Engineering
Professional Registrations:
Licensed Professional Structural
Engineer in Washington,
Oregon, and Nevada; Licensed
Professional Engineer in
Washington, Oregon, Nevada,
Alaska, and New Mexico: LEED
Accredited Professional
Education: University of
Washington, Bachelor of Science,
Civil Engineering
R � A
►/ Five I 'A a ►
TIM W. MCGUIRE, PE
i<'a(e Civic �rrgirr�^r
Tim McGuire joined Group Mackenzie in 1986. His professional experience has included
planning, design and construction observation for commercial, industrial, and residential
developments. He has provided civil engineering and project management for site storm
drainage, detention and water quality facilities, sanitary sewer and water systems, and
grading design. Tim has become Group Mackenzie's specialist in storm water quality design,
and has developed a wide variety of sustainable approaches to managing storm water to
meet LEED requirements.
SELECTED EXPERIENCE
• Keizer City Hall and Police Station, Keizer, Oregon Education: Oregon State
This 70,000 SF structure is designed as an essential facility. The project required detailed University, Bachelor of Science.
coordination between trades to maximize usable space within building while reducing Civil Engineering
cost.
• Beavercreek Fire Station, Beavercreek, Oregon
The design of this new 13,800 SF fire station was done in collaboration with the
community to establish a building that fits into a rural presence. Considerations were
made to create a facility that is cost-effective, durable, and easy to maintain.
• Rainier Corporate Park, Fife, Washington
A large multi building distribution facility that required significant infrastructure analysis
and design. Site improvements included access and circulation roads, water and sewer
utilities. The storm drainage system incorporated detention and a pumped discharge
from the site.
• American Honda, Gresham, OR
A LEED Gold distribution and training facility. Site improvements included grading,
access roads and parking areas, water, sewer and storm drainage utilities. Other design
included a rein harvesting system to recycle roof water, a storm water treatment facility
and large water feature.
BRENT T. AHREND, PE
Rote: Traffic Engineer
Brent Ahrend combines technical skills in transportation analysis and modeling with strong
commumication and computer software skills. His range of experience includes master plan
transportation planning, traffic impact analyses, report preparation, traffic signal design and
timing, corridor analysis, safety reviews and trip generation surveys. Brent has completed
projects for several jurisdictions including the City of Hillsboro, both in Oregon and
Washington.
SELECTED EXPERIENCE
• Grass Valley Annexation Transportation Planning, C unas, Washington
Annexation of 200-acre area in unincorporated Clark County into the City of Camas. Close
coordination with City to provide design and analysis services to private developer.
• Harrison Avenue Arterial Corridor Analysis, Centralia, Washington
Analysis and recommendations for City of Centralia to mitigate increase in traffic due to
surrounding development and expansion of retail center adjacent to I-5. Five -lane arterial
served as sole major arterial route between east and west sides of the freeway. Group
Mackenzie provided a list of recommended improvements with cost estimates for each.
• Lacamas Lake Urban Growth Boundary Expansion, Camas, Washington
Transportation engineering services for proposal to include 85 acres on north side of
Lacamas Lake into the City of Camas' urban growth boundary. Master plan addressed
long-term infrastructure needs, including siting an arterial connection in a location
consistent with the City's 50-year visioning process.
• RidgeCrest Master Plan Transportation Planning, Ridgefield, Washington
Transportation plan for 320-acre, $70 million mixed -use master plan. Plan identified
transportation infrastructure needs, including future road alignments, traffic control, turn
lane requirements, and access points to local city streets and a state highway. A traffic
analysis was also prepared for a zone change on approximately 100 acres of the site to
allow for residential development.
PORTLAND, OREGON i SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
Professional Registration:
Licensed Professional Civil
Engineer in Washington. Oregon,
Utah
4`
Education: Portland State
University. Bachelor of Science,
Civil Engineering
Professional Registration:
Licensed Professional Civil
Engineer: Oregon. Washington
Professional Affiliations: Institute
of Transportation Engineers: City
of Lake Oswego Transportation
Advisory Board (2004 - present):
City of Tualatin Planning Advisory
Committee (1998)
DANIEL K. JENKINS, ASLA, LEED AP
Daniel K. Jenkins has a broad range of experience in both the design and planning aspects
of landscape architecture. Dan's thorough understanding of sustainable design issues
was attained though extensive involvement with numerous park projects, ranging from
community -based master plans to detailed site designs. As an advocate of the community
participation process, he has helped guide many workshops and meetings to develop
meaningful goals.
SELECTED EXPERIENCE
• Bonney Lake Interim Justice Center, Bonney Lake, Washington
A 21,000 SF civic office and courts facility targeting LEED Silver certification that will be
the first project completed under the new Downtown Comprehensive Master Plan.
• Keizer City Hall and Police Station and Civic Center Plaza, Keizer, Oregon
This 75,000 SF facility is located on a 10-acre site. The project will include a new public
park built at the heart of the site to form a unified civic center for the city.
• New Columbia Parks (Federal Housing and Urban Development, Hope VI project),
Portland, Oregon*
A 3.5-acre central park and several smaller "pocket" parks located in an existing low-
income housing redevelopment area, located on an 82-acre site. The project embraced
sustainable concepts, green street design, pedestrian connections, and the use of open
space to turn the mixed -use public housing development into a vibrant community.
• Progress Ridge Town Center, Beaverton, Oregon
Mixed -use retail/office development, designed to create a main street environment
through streetscapes, plaza design, site furnishings, plantings, and a water feature.
• Willamette 205 Corporate Center, West Linn, Oregon
A 290,000 SF, Class A office building complex located on a 10.7 acre site, designed with
a strong emphasis on creating office/town center character with pedestrian access to the
adjacent neighborhood.
`Denotes experience prior to employment with Group Mackenzie.
MICHAEL CHEN
Rote. Land Use Planner
Michael Chen is a recent addition to Group Mackenzie's Seattle office. He brings more than
ten years of experience in land -use planning, SEPA review, permit entitlement, feasibility
studies, project management, and business development. Michael's attention to detail
and a keen understanding of his client's expectations has allowed him to work with some
of Washington's most well respected developers, home builders, and retail/commercial
developers. Michael has extensive experience managing projects from initial feasibility
through project buildout.
SELECTED EXPERIENCE
• Mercer Island Town Center Redevelopment, Mercer Island, Washington*
Staff liaison for City of Mercer Island's Design Commission Review Board; integral
key player in revising outdated Town Center Design Guidelines to spur downtown
redevelopment.
• Redmond Ridge UPD/FCC and Market Place Retail— Redmond, Washington*
A mixed -use, fully contained community (FCC) within the Novelty Hill Area of the Bear
Creek Community. The completed 1,046-acre site includes a full range of residential
densities, employment, retail and business services, parks and public utilities.
• Trilogy at Redmond Ridge UPD and Retail— Redmond, Washington*
An age restricted community, Trilogy at Redmond Ridge Urban Planned Development is
a 1,080-acre new community within the Novelty Hill Area of the Bear Creek Community
featuring a golf course, club house and retail center.
• Murray Franklyn Family of Companies, Locations in King and Snohomish County, WA*
Conducted land use analyses and density studies for multiple properties in and around
the City of Sammamish Town Center.
`Denotes experience prior to employment with Group Mackenzie.
PORTLAND, OREGON i SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
ON Five 154\
Education: University of
California Berkeley, Bachelor of
Landscape Architecture
Professional Registrations:
Licensed Professional
Landscape Architect; LEED
Accredited Professional
Professional Affiliations: Oregon
Recreation & Parks Association,
member; American Society of
Landscape Architects, member
Education: Western Washington
University. Bachelor of Arts in
Environmental Planning and
Policy with a Minor in Geography
Professional Affiliations: City of
Renton Planning Commissioner
(April 2007- Current); Urban
Land Institute; King County
Master Builders Association
Skills: Fluent in Mandarin and
Taiwanese
PROPOSED TEAM:_ INTERFACEENGINEERING
Interface Engineering provides multi -disciplinary MEP engineering services from
four offices on the West Coast. With nearly 200 professional and technical associates,
Interface approaches each project with an eye towards integrated design, augmenting
core services with expertise in fire/life safety, architectural lighting design, building
technologies, energy consulting, and commissioning.
Interface has a long history of working with growing municipalities on their master
planning needs. In fact, Interface has worked with institutional, federal government,
and local government clients to complete master planning and design for a variety
of building types, including community facilities, city halls, public safety buildings,
maintenance shops, fire and police stations, and emergency call centers. When
approaching these projects, our team provides solutions that are innovative, efficient,
and timely.
Interface has completed a number of city hall facilities in Oregon and Washington
including Keizer, Fairview, Rockaway Beach, and Tigard in Oregon; and Bellevue,
Kelso, Des Moines, and Renton in Washington state.
ANDREW FRICHTL, PE
Role: Principal i .Senior Mechanical Engineer
The recipient of numerous achievement awards, Andy is well known in the world of
arclutecture and infrastructure as a leader in sustainable design. Andy specializes in energy
efficiency and conservation, and uses energy modeling and energy analysis studies as a
key component of solid sustainable design that is cost effective as well. He has extensive
experience in designing mechanical, electrical and architectural systems that offer surprising
payback time frames. As a Principal, Project Manager and Team Leader, he is responsible for
the design of mechanical systems and overall project management. Andy began his career at
Interface in 1988.
SELECTED EXPERIENCE
• Keizer City Hall & Police Facility / LEED Registered, Keizer, Oregon
• Kelso City Hall, Kelso, Washington Bellevue City Hall HVAC Upgrades, Bellevue, WA
• Wilsonville City Hall, Wilsonville, Oregon
• City Hall Addition & Renovation, University Place, Washington
• Bellingham Police Department and City Hall HVAC Study, Bellingham, WA
• Bend Library Remodel, Bend, Oregon
• City Council Chambers, Eugene, Oregon
• Courthouse Square, Salem, Oregon I LEED v.1.0 Bronze Certified
• Des Moines City Hall, Des Monies, Washington
• Deschutes County Justice Center, Bend, Oregon
• Eugene Fire Station No. 1, Eugene, Oregon
• City of Portland Emergency Announcing System, Portland, Oregon
• City of Redmond Municipal Facility Master Plan, Redmond, Washington
• Clark County Fairgrounds Expo Hall, Ridgefield, Washington
• Columbia River Gorge Discovery Center, The Dalles, Oregon
• Deschutes County Fairground Complex, Redmond, Oregon
• Enumclaw Welcome Center, Enumclaw, Washington
• Estacada City Hall Due Diligence, Estacada, Oregon
• Eugene Police Campus Data Design, Eugene, Oregon
• Fairview City Hall, Fairview, Oregon
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
►I WTV4 4► \
Hillsboro Civic Center City Hatt
photos by David Papazian
Education: Bachelor of Science.
Mechanical Engineering,
Portland State University
Professional Registration:
Mechanical: Oregon. California,
Hawaii, Washington, Missouri,
Montana. North Carolina. Alaska,
New Mexico. Idaho. Wisconsin,
Utah, Wyoming, Virginia, New
York, South Dakota, Minnesota,
and Arizona
Professional Affiliations:
Member, American Society of
Heating. Refrigeration, and Air -
Conditioning Engineers
MIME
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DOUGLAS C. SMITH / PE, LEED AP
i�?t-�!e Senoo+ Ail�cfar�rr_�i Er;,��ir�e�
With 25 years in the design, construction, and operation of complex facilities, and most
recently in sustainable project development and design, Doug brings extensive experience
to Interface's Seattle office. He has experience in HVAC, plumbing, fire protection,
commissioning, industrial process systems and sustainable design. Doug is active in the
USGBC Cascadia Chapter as Chair of the Seattle LEED Users' Group; he is also a member of
ASHRAE.
SELECTED EXPERIENCE
• City of Orting Public Works Facility & Police TI , Orting, Washington
• Bellevue Service Center, Bellevue, Washington
• Tacoma Police Department Stewart Heights, Tacoma, Washington
• Puget Sound Energy Skagit Service Center /LEED Registered, Burlington, Washington
• Seattle Fire Station No. 21 / LEED Silver Goal, Seattle, Washington
• King County Power Distribution Headquarters, Seattle, Washington
• City of Port Orchard, Karcher Creek Wastewater Treatment Facility, Port Orchard, WA
• Lake Whatcom Water and Sewer District, Bellingham, Washington
• Lakehaven Utility District, Federal Way, Washington
• Seattle Public Utilities On -Call, Seattle, Washington
• Snohomish County Parks Department Headquarters, Snohomish County, Washington
• Spokane Street Distribution Center, Seattle, Washington
• SW Recycling and Transfer Station Phase I, Mountlake Terrace, Washington
• Grant County PUD Dispatch Center Remodel, Ephrata, Washington
PHILIP MICHAELS / PE, LEED AP
Roie: Principal / Senior Eiectrical Engineer
inner
Philip is a Principal and Senior Electrical Engineer of Interface's Seattle office. He has eighteen
years experience in client management, power systems design, project management, studies
and audits, controls design, systems startup, and electrical power distribution design. His
project experience includes educational facilities and municipal projects. For all his projects,
Phil endeavors to maximize value to the client for the costs incurred by the client, both for initial
costs as well as for operations costs over the life of the facility.
Philip's proven experience shows an ability to provide clear, effective communication with
strong skills in coordination, task management. He is adept at providing direction across a wide
client base at all management and design levels.
SELECTED EXPERIENCE
• Seattle Fire Station #39 / LEED Silver Goal, Seattle, Washington
• Seattle Fire Station #21 / LEED Silver Goal, Seattle, Washington
• King County Metro Revenue Process Center, Seattle, Washington
• Puget Sound Energy Eastside Operations Renovation, Redmond, Washington
• Puget Sound Energy Skagit Service Center / LEED Registered Silver Goal, Burlington, WA
• Temporary Seattle Fire Station 41, Seattle, Washington
• Lynwood Traffic Management Center / LEED Silver Goal, Lynnwood, Washington
• Airport Road Recycling & Transfer Station Truck Tire Wash Feasibility Study, Everett, WA
• Bow Lake Transfer and Recycling Station / LEED Silver Goal, Tukwila, WA Washington
• Cascadia Welcome Center, Bellevue, Washington
• Chabot College Community and Student Services Center / LEED Gold Goal, Hayward, CA
• City of Lynnwood Data Center PDU Replacement Project, Lynnwood, Washington
• City of Seattle Fleets and Facilities Charles Street Yard Security Upgrades, Seattle, WA
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
Education: MBA. Technology
and Engineering Management,
City University; BS, General
Engineering, US Naval Academy
Professional Registrations:
Mechanical: Washington.
California; USGBC LEED 2.0
Accredited Professional
Professional Affiliations:
National Sustainable Building
Advisor: American Society of
Heating. Refrigerating and Air -
Conditioning Engineers; Co -Chair,
Seattle Branch, USGBC Cascadia
Region Green Building Council
Education: Bachelor of Science.
Electrical Engineering. California
State University, Fullerton;
Master of Science, Electrical
Engineering, University of
Southern California
Professional Registration:
Electrical PE: OR, ID. CA, WA:
LEED Accredited Professional,
US Green Building Council
Professional Affiliations:
Washington State Society
of Healthcare Engineering;
International Society of Electrical
and Electronic Engineers;
Instrument Society of America
r � w
U
RELEVANT EXPERIENCE
...auftL i'+.'_yi'iiiil�
Fairview, Oregon
Fairview City Hall was designed to provide a strong civic presence for
the community and to accommodate a variety of public uses. The design
process included collaboration with City staff, City Council members,
and community representatives to discover the operational needs and
community desires for this 21,400 SF facility. The building houses the City
Council Chambers, the City Manager's office, and the Departments of
Engineering, Public Safety, and Police.
In the Northwest tradition of designing civic buildings to look like large
houses, deep red brick was selected for the City Hall exterior with a sweeping
archway dominating the public side of the building facing Village Lane.
Reference:
Bob Cochran, Director of Public Works, City of Fairview
T: 503.674.6335 1 E: cochranb@ci.fairview.or.us
Wilsonvitte City Halt
Wilsonville, Oregon
Group Mackenzie provided complete architecture and engineering services
for the new 30,000 SF Wilsonville City Hall. Inspired by the iconic Carnegie
Libraries, the design is a contemporary iteration of a classic civic building
design. Alight at night, the council chambers are visible from the street as a
symbol of government in action. This project earned a Hammurabi Award of
Merit in 2007.
The design includes a council chamber on the first floor, two meeting rooms
on the second floor, and offices for the city departments. The functions are
separated into two distinct zones: City office space and a public area, with
a lobby adjoining them. An additional feature is a car turnaround in front
of the building, as well as extension of a new City Hall Lane and significant
widening of Town Center Loop East, both along and beyond City Hall
frontages.
Reference:
Bob Burns, Vice President -Construction, Specht Properties Inc.
T. 503.646.2202 1 E: bburns@spechtprop.com
c-ilzGr f, iT;( '+aIt and Po ic:c Facility
Keizer, Oregon
Group Mackenzie is currently providing comprehensive architecture,
planning, engineering, and landscape architecture services for the new
Keizer City Hall and Police Facility and adjacent park. The new civic center is
currently under construction on the city's existing site.
The new facility will replace the existing outdated facilities and serve as a
unified civic center. The combination of civic services into a single facility
will strengthen serviceability and interaction between elected officials, city
staff, police, and Keizer citizens. The 70,000 SF facility will be anchored by
a 20,000 SF public community center and council chambers. Flanking this
public core will be 20,000 SF city hall and 30,000 SF police station wings
converging on the public lobby.
Fairview City Hall
Wilsonville City Hall
Keizer City Hall and Police Facility
Perspective Renderings
PORTLAND, OREGON I SEATTLE, WASHINGTON i VANCOUVER, WASHINGTON
The approximately 10-acre site currently consists of an existing Heritage
Center Museum, maintenance facility, and skate park. The collective
grouping of existing facilities and the new facility will be completed with
a new public park built at the heart of the site. The new park will unite the
disparate existing uses and form a gathering place for the community. The
flexible plaza space is designed to accommodate community activities such
as farmers markets, concerts, festivals, and other civic events. It is designed
to inspire civic pride and serve as an anchor to the City.
Reference:
Chris Eppley, City Manager City of Keizer
T: 503.390.3700 1 E: eppleyc@keizer.org
Bonney 'Lake interim Justice Center
Bonney Lake, Washington
Group Mackenzie is currently designing a 21,000 SF Interim justice Center
for the City of Bonney Lake. This will be the first project to be completed
under the newly -developed Downtown Comprehensive Master Plan.
Group Mackenzie has been working closely with the City of Bonney Lake
and their Design Review Board to ensure that all Design Standards are
being implemented, as this will set the tone for future development in the
Downtown Core.
In addition to architecture and structural engineering services, the scope
includes land use planning, permitting, property line adjustment with the
adjacent existing library, off -site street improvements, civil engineering,
landscape architecture, and traffic engineering.
The program developed consists not only of the justice Center, but also
leasable office and retail space. The central, two-story lobby acts as an
extension of the adjacent plaza to the west and is on axis with the sidewalk
to the Library to the east making it an ideal space for community functions
and gallery displays. The large roof overhang along 90th street collects
rain water for the rain garden below. Sunshades, operable windows, FSC
certified wood, local materials and shower/locker accommodations for bikers
comprise some of the sustainable features of the project which is designed to
achieve LEED Silver certification.
Reference:
John P Vodopich, Community Development Director, City of Bonney Lake
T: 253.447.43451 E: vodopichj@ci.bonney-lake.wa.us
(ciCGai(ias 'C(D tlty PUbtic Set vices BLA;tCing
Oregon City, Oregon
Group Mackenzie provided full professional architectural and engineering
services for the new 109,000 SF Public Services Building for Clackamas
County on 6.5 acres. Interface Engineering provided M/E/P design and
engineering services.
Clackamas County needed to consolidate County government to more
efficiently and effectively provide a full range of services to its citizens. The
design for this four-story, brick office building focused on quality, optimum
life -cycle cost, and environmental responsibility. The goal was to maximize
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
\N Imo\ ► -
Keizer City Hatt and Police Facility
Perspective Rendering
Bonney Lake Interim Justice Center
Rendering
Clackamas County Public Services Building
long-term value for the County through durable, energy efficient designs and
systems that decrease future operating costs.
The project earned LEED Silver certification from the U.S. Green Building
Council. Sustainable elements include a storm water management system of
bioswales and detention ponds, low flow appliances for water use reduction,
state-of-the-art HVAC systems, shaded parking and a reflective roof to
reduce the heat island effect, and the selection of materials and finishes with
low VOCs.
Reference:
Steve Rhodes, formerly at Clackamas County Public Services Building
(Currently at City of Pacifica, California)
T: 650.738.7300 ( E: rhodess@pacifica.ca.us
RiverEast. Cenie
Portland, Oregon
The award -winning, LEED Gold -certified RiverEast Center, located at the
foot of the Hawthorne Bridge in Portland's central eastside industrial area,
successfully illustrates the transfonnation of an old 1951 Art Deco warehouse
to a new 99,500 SF corporate office building. Once used as a distribution
warehouse for companies such as Quaker Oats and Coca Cola, the building
now accommodates two creative firms, a boathouse for rowers, and seven
businesses.
Budget restrictions and the desire to honor the building's original design
spurred the project team to reuse and preserve as much of the existing
structure as possible. They focused on stripping away any architectural
additions, such as false ceilings and cladding on columns, to reveal the
building's skeleton. These bones then carried the design, creating grand
rooms with striking vertical columns and exposed building systems. The
finished building utilizes a subdued gunmetal exterior palette with subtle
hints of clear anodized aluminum and black accents lining the building's
glazing, reflecting the industrial character of the surrounding neighborhood.
The industrial theme is carried out through the windows that ring the
first floor resembling roll up garage doors. Interior finishes complete the
renovation and recall the building's industrial past with polished concrete
floors, 20-foot ceilings, concrete capitals and columns, and concrete shear
walls.
Additionally, several other sustainable improvements were made to
the building including a reflective white roof, energy efficient fixtures,
and a solar wall located on south side of the building that uses a system
of glass panels to alternatively heat or cool the building. As part of the
redevelopment, Clay Street Pedestrian Plaza was created, turning the sea
of asphalt that once surrounded the building into Portland's first shared
stormwater quality facility with native plants and community access to the
Eastbank Esplanade. The project earned a Julian Prize from the Oregon
Chapter of the American Public Works Association.
Reference:
Jay Haladay, Building Owner, Rivers -East LLC
T. 971.255.4655 1 E: jay@coaxis.net
Clackamas County Public Services Building
RiverEast Center, Before
RiverEast Center, Completed
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
.fa'i'scC✓tf°1e . lty Hait E'Xpa isic. i-i -asi 3ii.ii`y, :siE..icly
Vancouver, Washington
Group Mackenzie worked on behalf of the City of Vancouver to perform a
feasibility study to determine expansion options for the existing City Hall.
The City desired concepts that would create additional space for City Hall
functions, as well as allow for consolidation of other departments into one
unified facility.
Group Mackenzie evaluated the existing three-story, 37,000 SF building to
identify areas of concern or inefficiencies. Our analysis included discussion
of the existing floor plate sizes, accessibility, safety, security, seismic/
structural concerns, parking, building envelope (related to energy code), and
M/E/P systems. We also utilized growth projections provided by the city to
determine the future needs of the City.
We proposed a concept that maintained the existing structure and
surrounded it on three sides with a new structure, as well as adding three
additional floors above the existing structure. The concept design would
provide approximately 219,180 SF of space for the City. New M/E/P systems
were proposed, with modifications to the existing structure to address
existing deficiencies. Additional below -grade, secured parking was also
proposed. A cost estimate was completed for this concept.
Reference:
Ron Dinius, Construction Manager, CCI Construction Management
T. 360.335.1132 1 E: rondinius@aol.com
Hyta-; Crossing Office Building
Issaquah, Washington
Group Mackenzie provided architectural, structural, and interior design
services for this 37,000 SF commercial office building located in the Hyla
Crossing business community. In addition, Group Mackenzie was the LEED
Accredited Professional for the project, registering the LEED for Core and
Shell project with the U.S. Green Building Council, providing sustainable
design leadership, and developing the documentation necessary for
certification.
The LEED Gold certified project consists of parking and retail space on the
ground level, and office space on the second and third floors. Key sustainable
design features include natural ventilation provided by operable windows,
an energy efficient building envelope featuring sun shades, and a storm
water system which utilizes pervious pavement for infiltration. Group
Mackenzie also developed sustainable tenant space design standards to
facilitate future tenant pursuit of LEED for Commercial Interiors certification.
Reference:
Kari Magitt, Chief Operating Officer, Rowley Properties
T: 425.395.95751 E: kari@rowleyproperties.com
Hyla Crossing Office Building
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
ON i
Clackamas, Oregon
This 12,000 SF two-story facility houses two coed battalion crews. The simple
and clear floor plan creates efficient divisions to form three distinct zones: the
apparatus bay, living quarters, and public areas. These three zones have been
used to establish three different volumes, breaking the building into smaller
masses, a more interesting shape, and a human scale. The apparatus area
includes two drive -through bays and a half bay for a future battalion chief
vehicle. The resulting facility is cost-effective, durable, and easy to maintain.
Reference:
Randy Bruegman, former Fire Chief -Clackamas County Fire District 1
(Current Fresno Fire Department Chief)
1559.498.42611 E: randy.bruegman@fresno.gov
V ancr,uver Pc Uce East Preciracl
Vancouver, WA
The Vancouver Police East Precinct station is located at the northwest corner
of NE 155th Avenue and Mill Plain Boulevard. The new station presents a
clear presence in a highly visible area for the Police Department and the City
of Vancouver. The Police Department occupies 17,500 SF of space, including
administration, patrol, custody (short-term holding), detectives, crime
prevention, and phone reporting activities. The remaining 8,500 SF houses
the City's Construction Services Department. The approximately five -acre
site accommodates the station and a two -acre neighborhood park. This
project was designed to meet LEED criteria for sustainability and received an
Clark County Healthy Community Design Award in 2007.
Reference:
Scott Bieber, Commander
Vancouver Police Department
T: 360.487.74221 E: Scott.Bieber@ci.vancouvecwa.us
Mt. Scott Fire Station
Vancouver East Police Precinct
PORTLAND, OREGON I SEATTLE, WASHINGTON I VANCOUVER, WASHINGTON
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COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: CA - 10
MEDINA CITY COUNCIL MEETING AGENDA BILL
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON APPOINTING THE CITY CLERK'S OFFICE AS THE AGENT
RESPONSIBLE TO RECEIVE CLAIMS FOR DAMAGES; PROVIDING THAT
SUBJECT/TITLE: THE CITY CLERK SHALL RECORD THIS ORDINANCE AND ATTACHED
FORM "EXHIBIT A" WITH THE KING COUNTY DEPARTMENT OF RECORDS
AND ELECTIONS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING
AN EFFECTIVE DATE.
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: RACHEL BAKER
BACKGROUND/SUMMARY:
RCW 4.96.020 requires local governments to appoint an agent to receive claims for damages
made under RCW Chapter 4 and to have this information recorded with the auditor of the
county in which each local government is located.
The finance officer was previously the agent designated to accept claims for damages for the
city. Approval of this ordinance re -designates the city's agent. This matter is essentially a
housekeeping issue.
Attachment: Draft Ordinance
BUDGET/FISCAL IMPACT: NONE
STAFF RECOMMENDATION: Recommend approval
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF MEDINA APPOINTING THE CITY CLERK'S OFFICE AS THE DESIGNATED AGENT
RESPONSIBLE TO RECEIVE CLAIMS FOR DAMAGES.
ITEM CA -10
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON APPOINTING THE CITY CLERK'S OFFICE AS THE
AGENT RESPONSIBLE TO RECEIVE CLAIMS FOR DAMAGES;
PROVIDING THAT THE CITY CLERK SHALL RECORD THIS
ORDINANCE AND ATTACHED FORM "EXHIBIT A" WITH THE KING
COUNTY DEPARTMENT OF RECORDS AND ELECTIONS;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, RCW 4.96.020 requires local governments to appoint an
agent to receive claims for damages made under RCW Chapter 4 and to have
this information recorded with the auditor of the county in which each local
government is located;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON DOES ORDAIN AS FOLLOWS:
Section 1. Agent Appointed. The City Clerk's Office is hereby appointed to be
the City agent responsible to receive claims for damages made under RCW
Chapter 4.Other than vacation, sick leave, and other temporary absences, the
City Clerk's Office shall be available to receive claims for damages during normal
city hall business hours at 501 Evergreen Point Road, Medina, Washington
98039.
Section 2. Recording with King County, The City Clerk is requested to submit
this ordinance along with the attached form marked "Exhibit A" to the King
County Department of Records and Elections.
Section 3. Severability. Should any section, paragraph, sentence, clause or
phrase of this ordinance, or its application to any person or circumstance, be
declared unconstitutional or otherwise invalid for any reason, or should any
portion of this ordinance be pre-empted by state or federal law or regulation,
such decision or pre-emption shall not affect the validity of the remaining
portions of this ordinance or its application to other persons or circumstances.
Section 4. Effective Date. This ordinance shall be published in the official
newspaper of the City, and shall take effect and be in full force five (5) days after
the date of publication.
ITEM CA - 10
ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING
THEREOF ON THE 81h DAY OF JUNE 2009.
Approved as to form:
Wayne D. Tanaka, City
Attorney
Passed:
Published:
Eff Date:
2
Mark Nelson, Mayor
Attest:
Rachel Baker, City Clerk
ITEM CA - 10
SUMMARY OF ORDINANCE NO.
of the City of Medina, Washington
On , the City Council of the City of Medina, Washington,
approved Ordinance No. , the main points of which are summarized by
its title as follows:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WASHINGTON APPOINTING THE CITY CLERK'S OFFICE AS
THE AGENT RESPONSIBLE TO RECEIVE CLAIMS FOR DAMAGES;
PROVIDING THAT THE CITY CLERK SHALL RECORD THIS
ORDINANCE AND ATTACHED FORM "EXHIBIT A" WITH THE KING
COUNTY DEPARTMENT OF RECORDS AND ELECTIONS;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of
Rachel Baker City Clerk
3
ITEM CA — 10
"EXHIBIT A"
After recording, please return to:
City of Medina
Attn: City Clerk
501 Evergreen Point Road
Medina WA 98039
Designating an Agent (DSAG)
(Claims for Damages)
Please note that, pursuant to RCW 4.96.020(2),
(Grantor): City of Medina, City Clerk's Office
Has been appointed as the agent to:
(Grantee): City of Medina
To receive any claim of damages made under RCW 4.96.010 - 020
The address for said agent is:
501 Evergreen Point Road
Medina, WA 98039
The normal business hours for said agent are:
Monday through Friday (excluding legal holidays)
8:30 am until 5:00 pm
COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: PH -1
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: Public Hearing for 2010 Budget Planning
CATEGORY:
❑ Consent ❑ Ordinance ® Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: DONNA HANSON
BACKGROUND/SUMMARY:
Planning and public input for the 2010 Annual Budget started early 2009 with three citizen focus
groups to find out what was on the minds of Medina residents. In March this year City Council held a
retreat and developed five strategic goals that will guide planning for the next five to ten years. The
purpose of this public hearing is to provide the opportunity for residents to give their input prior to the
Council deliberations in the fall.
Attachments: Strategic Goals
BUDGET/FISCAL IMPACT: INPUT ONLY, NO MONETARY IMPACT
STAFF RECOMMENDATION: Open the public hearing and take input
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: A motion is not required
Medina City Council 2009 Strategic Goals
Adopted 5-11-09
The following goals are not listed in priority order but reflect the City
Council's Strategic Goals for roughly the next five to ten years.
A. Highway 520: Protect Medina's interests impacted by the SR 520
construction project including but not limited to lid design, tolling,
transit, park and ride, noise walls, access to Seattle via 84`h and
control of land use adjacent to the 520 right-of-way
B. Local Traffic: Develop a plan and implementation strategies for
traffic safety and calming, which may include more visible entry
points into the City, to discourage speeding and cut -through traffic
and encourage safe pedestrian and bicycle access
C. Public Safety: Reach a full complement of police staff and promote
public safety through policies that support education, emergency
preparedness, and effective and efficient use of technology in order to
maintain a safe and secure community
D. Facilities and Infrastructure: Develop and implement a capital
improvement plan that identifies needed projects and financing
strategies for city hall remodel, public works shop facilities, park
expansion, underground utilities, pedestrian walkways and trails, and
storm water improvements
E. Land Use: Ensure that Medina's Comprehensive Plan, building and
zoning codes protects the natural suburban environment and the
quality and character of the City through processes that are clear and
well understood and serve both owners and neighbors
COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: OB-1
MEDINA CITY COUNCIL MEETING AGENDA BILL
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON,
SUBJEcT/TITLE: AMENDING SECTION 17.20.010 OF THE MEDINA MUNICIPAL CODE
RELATING TO THE MEASUREMENT OF HEIGHT IN THE R-16
ZONING DISTRICT
CATEGORY:
❑ Consent ® Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: ROBERT J. GRUMBACH
BACKGROUND/SUMMARY:
In early 2007, the city council directed the planning commission to review the affect current zoning
regulations had on measuring the height of buildings located on sloped lots. At issue was the ability of
homes on sloped lots to fit into the existing streetscape of the neighborhood. In general, new buildings
located on slopes were being sunk below the elevation of existing homes to met current zoning height
standards.
After studying the issue, the planning commission narrowed the scope of review to the R-16 zoning
district and developed the "May Concept" as an idea to address the issue. The "May Concept" is
similar to the method used for measuring height in the R-20 and R-30 zoning districts, except the walls
(including the roof) are limited to 25 feet above the designated grade at all points of the building. The
purpose was to minimize increasing the amount of exposed building bulk while trying to help the
building better fit into the existing streetscape. To further address the issue of exposed bulk, a 36-foot
overall height standard above original grade was included to limit the visual impact of property owners
looking uphill at a building stair stepping up a slope.
To keep things simpler, the planning commission recommended applying a modified version of the
"May Concept" to the entire R-16 zone, except for lots located within the overlay for the Neighborhood
Character Preservation District — Medina Heights. This was based on the analysis that on level lots
and lots with minimal slopes, the "May Concept" would have no affect on exposed bulk when
compared with today's standard.
The planning commission held a public hearing on May 21, 2009, and there was no public testimony.
Note: Per comments received from the city attorney, proposed code language in the planning
commission's recommendation "except where provided otherwise by la►N' was changed in the
proposed ordinance to "except where otherwise allowed by this code."
Attachments: Draft Ordinance
Planning Commission's Recommendation
Staff Report
BUDGET/FISCAL IMPACT: NONE
STAFF RECOMMENDATION: Recommend approval
PROPOSED COUNCIL MOTION: MOVE TO ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
MEDINA AMENDING SECTION 17.20.010 OF THE MEDINA MUNICIPAL CODE RELATING TO THE
MEASUREMENT OF HEIGHT IN THE R-16 ZONING DISTRICT.
ITEM OB - 1
1 Ordinance No.
2
3 AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON,
4 AMENDING SECTION 17.20.010 OF THE MEDINA MUNICIPAL CODE
5 RELATING TO THE MEASUREMENT OF HEIGHT IN
6 THE R-16 ZONING DISTRICT
7
8 WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A
9 RCW, the City Council has adopted the City of Medina Comprehensive Plan, as
10 amended by Ordinance 783, passed March 14, 2005; and
11
12 WHEREAS, the city council adopted zoning regulations by Ordinance 16, on
13 December 5, 1955, and last amended by Ordinance 834, adopted on November 10,
14 2008; and
15
16 WHEREAS, the measurement of height of buildings and structures located on
17 steep slopes involves challenges for new residential buildings being visually compatible
18 with surrounding residences and the street; and
19
20 WHEREAS, the comprehensive plan provides the following policies related to
21 height:
22
23 LU-P1: The city shall minimize changes to existing zoning and land use
24 patterns except as to meet above goals (such as maintaining Medina's high-
25 quality residential setting and character) when deemed necessary by its
26 citizens;
27
28 • H-P2: The city shall consider ways to restrict the size of homes in order to
29 retain the character of the community; and
30
31 WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was
32 transmitted to the Washington State Department of Community, Trade and Economic
33 Development on May 4, 2009, and expedited review was granted; and
34
35 WHEREAS, after proper public notice was provided, the planning commission
36 held a public hearing on May 21, 2009, and no public testimony was received; and
37
38 WHEREAS, the planning commission forwarded a recommendation to the city
39 council; and
40
41 WHEREAS the city council provided notice and held a public hearing on June 8,
42 2009, to receive public testimony for and against the proposed code amendment, and to
43 consider the planning commission's recommendation; and
44
45 WHEREAS, the city council finds that a code amendment is necessary to
46 preserve and foster housing development that is consistent with Medina's high quality
47 residential setting by addressing visual compatibility with the street and surrounding
48 homes of buildings and structures located on slopes; and
1 of 4
ITEM OB - 1
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WHEREAS, the city council finds that the code amendment is the smallest
change necessary to improve visual compatibility of buildings and structures located on
slopes with the street and surrounding residences; and
WHEREAS, a State Environmental Policy Act (SEPA) threshold of a
Determination of Nonsignificance (DNS) for the proposed code amendment was issued
on May 4, 2009.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS
Section 1. Section 17.20.010 of the Medina Municipal Code is hereby amended
to read as follows:
17.20.010 Minimum requirements.
A. The minimum lot area for each dwelling in the district shall be 16,000 square feet.
B. The minimum setback of any part of any building or structure shall be 30 feet from
the front property line and 30 feet from the rear property line, and shall be 10 feet
from each side line. The minimum setback of an approved parking space
(nondriveway) in the front yard shall be 15 feet. The minimum setback from the Lake
Washington shoreline shall be as established in Chapter 17.38 MMC. Setbacks shall
be measured from the property line to the furthest horizontal projection of the
structure, including gutters.
C. Structural coverage and impervious surface standards:
2. Total structural coverage shall be limited in accordance with the following
table:
Table 17.20.010.0 - Structural Coverage
When the square footage of
the area of the lot is:
Total structural
coverage allowed
10,000 or less
30 percent
10,001 to 10,500
29.58
percent
10,501 to 11,000
29.17
percent
11,001 to 11,500
28.75
percent
11,501 to 12,000
28.33
percent
12,001 to 12,500
27.92
percent
12,501 to 13,000
27.5
percent
13,001 to 13,500
27.08
percent
13,501 to 14,000
26.67
percent
14,001 to 14,500
26.25
percent
14,501 to 15,000
25.83
percent
15,001 to 15,500
25.42
percent
15,501 to 15,999
25.21
percent
16,000 or greater
25 percent
2. Garden type structures, such as, but not limited to, gazebos, gateways and
trellises shall be excluded from the total structural coverage, provided the aggregate
structural coverage of all such structures does not exceed one percent of the lot
area.
2of4
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3. Total impervious surface, including structures, shall not exceed 55 percent of
the lot area.
D. The height of any building or structure shall meet all of the following: ((� limitedd to 25
grade to the highe6t P9iRt Of the reef ))
1. No part of the building or structure shall exceed the maximum height set forth
in MMC 17.20.010.D(2) and shown in Diagram 17.20.010.D except where otherwise
allowed by this code: and
2. The maximum height shall be prescribed as follows:
a. Measured as a vertical distance of 25 feet above the original grade or 28
feet above the finished grade, whichever is lower:
b. Measurement shall be taken at the exterior walls of the building or
structure at the lowest and highest points of the designated -grade to a plane
essentially parallel to the lowest and highest points of the designated grade; and
3. When a building or structure is located on a slope, there shall be an additional
height limitation of 36 feet between the lowest point of original -grade measured at the
exterior walls of the building or structure and the highest point of the building or
structure proper (see Diagram 17.20.010.D), except where otherwise allowed by this
code: and
4. The provisions of MMC 17.20.010.D(1) through (3) shall not apply to lots
located in the Neighborhood Character Preservation District — Medina Heights as set
forth in chapter 17.21 MMC.
Diagram 17.20.010.1) —Measurement of Maximum Height
Height' m Maxim See note below M � a u eght
25/ 28 feet Building Envelope
ad Grade Low
I High
Measurement Points at
exterior side of walls
I
25/ 28 feet
Note: When a building is located on a steep enough slope, an additional height restriction
would apply that limits the overall height of the structure to 36 feet from the lowest point
of original grade to the highest point of the structure.
E. There shall be a minimum of 70 feet of frontage on a dedicated and improved street.
F. Two on -site parking spaces shall be provided for each lot accessing from a public
street.
G. Use shall be limited to single-family dwellings and historical uses. Historical uses are
limited to nonresidential uses which were in existence at the date of incorporation of
the city. Historical uses shall not be allowed on any lot where the use was not
operated at the date of incorporation of the city.
3of4
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Section 2. Severability. If any section, sentence, clause, or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other
section, sentence, clause, or phrase of this ordinance.
Section 3. Effective Date. This ordinance shall take effect five (5) days after
its publication or the publication of a summary of its intent and contents.
PASSED BY THE CITY COUNCIL ON THIS DAY OF _ , 2009 AND
SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF ,
2009.
Approved as to form:
Wayne D. Tanaka, City Attorney
Passed:
Published:
Eff Date:
4 of 4
Mark Nelson, Mayor
Attest:
Rachel Baker, City Clerk
ITEM OB — 1
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MEDINA PLANNING COMMISSION
RECOMMENDATION
RECOMMENDATION OF THE MEDINA PLANNING COMMISSION
RELATING TO THE MEASUREMENT OF HEIGHT IN
THE R-16 ZONING DISTRICT
WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A
RCW, the City Council has adopted the City of Medina Comprehensive Plan, as
amended by Ordinance 783, passed March 14, 2005; and
WHEREAS, the city council adopted zoning regulations by Ordinance 16, on
December 5, 1955, and last amended by Ordinance 834, adopted on November 10,
2008; and
WHEREAS, the measurement of height of buildings and structures located on
steep slopes involves challenges for new residential buildings being visually compatible
with surrounding residences and the street; and
WHEREAS, the city council directed the planning commission to review the
measurement of height on sloping lots; and
WHEREAS, the planning commission discussed measurement of height of
buildings and structures located on slopes at their March 27, April 24, May 22, June 26,
August 28, September 25, 2007; August 26, July 22, October 1, October 22, October 28,
2008; and February 24, March 24, April 29, 2009, meetings; and
WHEREAS, the measurement of height in the R-16 zoning district is taken from
the lowest point of original grade or finished grade, which ever is more restrictive, and
the Medina Municipal Code makes no provisions for height on the uphill side of a
building or structure located on a slope; and
height:
WHEREAS, the comprehensive plan provides the following policies related to
LU-P1: The city shall minimize changes to existing zoning and land use
patterns except as to meet above goals (such as maintaining Medina's high -
quality residential setting and character) when deemed necessary by its
citizens;
• H-P2: The city shall consider ways to restrict the size of homes in order to
retain the character of the community; and
WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was
transmitted to the Washington State Department of Community, Trade and Economic
Development on May 4, 2009, requesting expedited review; and
WHEREAS, a State Environmental Policy Act (SEPA) threshold of a
Determination of Nonsignificance (DNS) for the proposed code amendment was issued
on May 4, 2009; and
Planning Commission Recommendation 1 of 4
ITEM OB — 1
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WHEREAS, public notice was published in the Seattle Times newspaper on May
6, 2009, and posted at City Hall on May 5, 2009; and
WHEREAS, the planning commission held a public hearing on May 21, 2009, to
receive public testimony concerning the proposed code amendment; and
WHEREAS, at the conclusion of the planning commission's public hearing, the
planning commission voted on the proposed code amendment; and
WHEREAS, the planning commission makes the following conclusions in support
of its recommendation:
A. A code amendment is necessary to preserve and foster housing development
that is consistent with Medina's high quality residential setting by addressing
visual compatibility with the street and surrounding homes of buildings and
structures located on slopes.
B. The measurement of height in the R-20 and R-30 zoning districts includes
regulations that provide for visual compatibility with the street and
surrounding residential buildings and structures located on slopes, but the
zoning regulations governing the R-16 zoning district do not.
C. Amending the measurement of height in the R-16 zoning district provides the
smallest change necessary to improve visual compatibility of buildings and
structures located on slopes with the street and surrounding residences.
D. The code amendment is consistent with policies LU-P1 and H-P2 of the
Medina Comprehensive plan.
NOW, THEREFORE, BE IT ADVISED THAT THE PLANNING COMMISSION
RECOMMENDS THE FOLLOWING:
Section 1. Section 17.20.010 of the Medina Municipal Code is recommended to
be amended to read:
17.20.010 Minimum requirements.
A. The minimum lot area for each dwelling in the district shall be 16,000 square feet.
B. The minimum setback of any part of any building or structure shall be 30 feet from
the front property line and 30 feet from the rear property line, and shall be 10 feet
from each side line. The minimum setback of an approved parking space
(nondriveway) in the front yard shall be 15 feet. The minimum setback from the Lake
Washington shoreline shall be as established in Chapter 17.38 MMC. Setbacks shall
be measured from the property line to the furthest horizontal projection of the
structure, including gutters.
C. Structural coverage and impervious surface standards:
2. Total structural coverage shall be limited in accordance with the following
table:
Planning Commission Recommendation 2 of 4
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Table 17.20.010.0 - Structural Coveraae
When the square footage of
the area of the lot is:
Total structural
coverage allowed
10,000 or less
30 percent
10,001 to 10,500
29.58
percent
10,501 to 11,000
29.17
percent
11,001 to 11,500
28.75
percent
11,501 to 12,000
28.33
percent
12,001 to 12,500
27.92
percent
12,501 to 13,000
27.5
percent
13,001 to 13,500
27.08
percent
13,501 to 14,000
26.67
percent
14,001 to 14,500
26.25
percent
14,501 to 15,000
25.83
percent
15,001 to 15,500
25.42
percent
15,501 to 15,999
25.21
percent
16,000 or greater
25 percent
2. Garden type structures, such as, but not limited to, gazebos, gateways and
trellises shall be excluded from the total structural coverage, provided the aggregate
structural coverage of all such structures does not exceed one percent of the lot
area.
3. Total impervious surface, including structures, shall not exceed 55 percent of
the lot area.
D. The height of any building or structure shall meet all of the following: ((be limited to
))
1. No part of the building or structure shall exceed the maximum height set forth
in MMC 17.20.010.D(2) and shown in Diagram 17.20.010.D except where provided
otherwise by law; and
2. The maximum height shall be prescribed as follows:
a. Measured as a vertical distance of 25 feet above the original grade or 28
feet above the finished grade, whichever is lower;
b. Measurement shall be taken at the exterior walls of the building or
structure at the lowest and highest points of the designated grade to a plane
essentially parallel to the lowest and highest points of the designated grade; and
3. When a building or structure is located on a slope, there shall be an additional
height limitation of 36 feet between the lowest point of oriainal grade measured at the
exterior walls of the building or structure and the highest point of the building or
structure proper (see Diagram 17 20 010 D)except where provided otherwise by
law; and
4. The provisions of MMC 17.20.010.D(1) through (3) shall not apply to lots
located in the Neighborhood Character Preservation District - Medina Heiahts as set
forth in chapter 17.21 MMC.
Planning Commission Recommendation 3 of 4
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Diagram 17.20.010.D — Measurement of Maximum Height
See note below
---------------------------
Maximum Height
25/ 28 feet Building Envelope
I High
Low Measurement Points at
exterior side of walls
I
25/ 28 feet
Note: When a building is located on a steep enough slope, an additional height restriction
would apply that limits the overall height of the structure to 36 feet from the lowest point
of original grade to the highest point of the structure.
E. There shall be a minimum of 70 feet of frontage on a dedicated and improved street.
F. Two on -site parking spaces shall be provided for each lot accessing from a public
street.
G. Use shall be limited to single-family dwellings and historical uses. Historical uses are
limited to nonresidential uses which were in existence at the date of incorporation of
the city. Historical uses shall not be allowed on any lot where the use was not
operated at the date of incorporation of the city.
APPROVED BY THE PLANNING COMMISSION ON THIS _ DAY OF , 2009.
r—
Planning mi ion Chair
Attest:
R__Q� 6--_
Robert J. Grum ach
Development Services Director
Planning Commission Recommendation 4 of 4
ITEM OB — 1
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) www.medina wa.gov
STAFF REPORT
Measurement of Height in the R-16 Zoning District
Summary: Proposed code amendment to MMC 17.20.010 relating to measuring height
in the R-16 zoning district.
Part 1 - Introduction:
1. REGULATORY REVIEW CRITERIA:
a. GROWTH MANAGEMENT ACT (RCW 36.70A):
The state legislature has found that it is in the public interest that citizens,
communities, local governments, and the private sector cooperate and
coordinate with one another in comprehensive land use planning. The Act sets
forth thirteen planning goals including, but not limited to, encouraging
development in urban areas where adequate public facilities and services exist or
can be provided in an efficient manner, promoting a variety of housing types and
preserving existing housing stock, and protection of property rights from arbitrary
and discriminatory actions. The City of Medina has adopted a comprehensive
plan that implements the goals of the Growth Management Act.
b. REVISED CODE OF WASHINGTON:
RCW 36.70A.130(1)(d) requires any development regulation amendment to
be consistent with and implement the comprehensive plan.
RCW 35A.63.100 provides the city council the authority to adopt and amend
zoning code regulations provided at least one public hearing is held and
notice is provided at least 10 days before the hearing. The public hearing
may be held before the planning commission or the city council.
C. CITY OF MEDINA REGULATIONS:
MMC 14.04.150 allows any interested person to suggest amendments to the
city's comprehensive plan or development regulations. All such suggestions
are required to be forwarded to the planning commission on at least an
annual basis.
Staff Report: R-16 Height 1 of 12
ITEM OB — 1
Part 2 — Public Participation:
1. NOTICES:
• Notice for the planning commission public hearing was published in the Seattle
Times newspaper on May 6, 2009, and posted at city hall on May 5, 2009.
• Notice of the planning commission and council agendas are posted at city hall.
The planning commission held meetings on the subject at their regularly
scheduled meetings on March 27, April 24, May 22, June 26, August 28,
September 25, 2007; August 26, July 22, October 1, October 22, October 28,
2008; and February 24, March 24, April 29, 2009, meetings.
2. PUBLIC COMMENTS RECEIVED (as of May 15, 2009):
Who Summary of Comments
None received
3. LOCAL AND STATE AGENCY COMMENTS (as of May 15, 2009):
Who Summary of Comments
None received
Part 3 — Staff Analysis:
1. The topic of building height measurement on sloping lots was added to the planning
commission's work program on March 12, 2007. At the focal point of the issue is
designing homes on sloping lots that address the streetscape of the neighborhood
while maintaining community goals of limiting the amount of exposed bulk and
protecting views.
2. Maximum building height standards are used by the zoning code to further the
community goals of view protection, neighborhood character, and sunlight access.
Height standards, along with structural coverage standards, are the critical
components in controlling exposed bulk.
3. The Medina Zoning Code regulates height in the R-16 zoning district by measuring
height from the lowest point of original or finished grade, whichever is lower, at the
building's walls. The following are drawings that outline what the methodology for
measuring height in the R-16 zoning district produces on flat lots and sloping lots.
PROPERTY WITH NO OR MINIMUM SLOPE:
f Building Height
25' Max Height Envelope' e
_ Grade •
\ Low Point
Staff Report: R-16 Height 2 of 12
ITEM OB — 1
PROPERTY WITH MODERATE TO STEEP SLOPES:
fBuilding Height
25' Max Height
Envelope Grade
I
Low Point
The drawing of the property with moderate to steep slopes shows that the method
for measuring height from the lowest elevation point of the building produces an
exposed building fagade on the uphill side that is reduced proportionally to the
elevation difference between the low point and high point of the grade underneath
the building.
4. The outcome from the R-16 method of measuring height is that new buildings are
not always built consistent with the character of the existing neighborhood. This lack
of consistency can be traced to the historical changes in code language that has
made height standards more restrictive over the years. The following summarizes
these changes:
Year
1955 ..
1976
1986
1993
1994 '
2004
Height
30 ft
30 ft high/
25 ft
25 ft
25 ft
25 ft/
_
36 ft Low
28 ft
High Point of
High and
Low Point of
Low Point of
Low Point of
Low Point of
`
Method,gg'
Finished
Low Points
Original
Ori inal or
Original
Ori oral Grade/
Grade
of Original
Grade
Finished
Grade
Low Point of
Grade
Grade
Finished Grade
5. The historical changes reflect a policy that first prioritized view protection and later
limited visible bulk. The outcome of this approach is a physical change to the
neighborhood as properties redeveloped.
6. The issue of consistency with neighborhood character is not as pronounced in the R-
20 and R-30 zoning districts where several factors provide some relief.
7. One factor is that a different method for measuring height is employed. The diagram
below demonstrates the method used for measuring height in the R-20 and R-30
zoning districts:
30' Height Building
36 Height Envelope
Height
-------------------- Grade
•-------------
Low Point High Point
Staff Report: R-16 Height 3 of 12
ITEM OB — 1
The diagram shows the addition of a high point for measuring height. A building
must meet the height standard for both the low point and high point of original or
finished grade, whichever is lower. Additionally, the 30-foot and 36-foot height
standards are more generous than the height standard in the R-16 zoning district.
These allowances enable more of the building facade on the uphill side of the
building to be exposed.
8. A second factor that provides relief is that lots in R-20 and R-30 zoning districts tend
to have more land area. This often allows more building site options, which provides
some flexibility that a building site might avoid the steeper slopes all together.
9. A third factor that provides relief is that the zoning height standards in the R-20 and
R-30 zoning district have not significantly changed since 1976. The only major
change during this time occurred in 1993 when the code was amended to add a
provision that the more restrictive method between finished and original grade would
apply. This was consistent with the policy of reducing visible bulk.
10.One exception to the neighborhood character issue in the R-20 and R-30 zoning
districts are those properties that might qualify for the structural coverage bonuses
prescribed in MMC 17.24.020. Lots less than 20,000 square feet can qualify for this
bonus provided they limit height in the same manner as the R-16 zoning district. A
review of King County Assessor records indicated about 95 tax parcels in these
zoning districts could qualify for the bonus. Of these, about 71 tax parcels are less
than 16,000 square feet. It is not clear how many of these properties have slopes,
but it is believed to exceed more than half.
11.In addition to zoning standards, buildings located within the 200-foot shoreline
jurisdiction must also meet shoreline master program height limitations. WAC 173-
27.030 defines height as measured from average grade level to the highest point of
a structure. "Average grade level" means the average of the natural or existing
topography of the portion of the lot, which will be directly under the proposed
building or structure. Calculation of the average grade level shall be made by
averaging the ground elevations at the midpoint of all exterior walls of the proposed
building or structure. The following shows how height is measured within the
shoreline jurisdiction:
High Point
of Structure I IF
Existing ---
Topography Mid -point
Elevation
Mid -point
Mid -point W
Mid -point Y
Staff Report: R-16 Height 4 of 12
Calculation:
x W+X+Y+Z =Height
4
ITEM OB — 1
12.The shoreline method for measuring height accounts for slopes because it uses an
average elevation of the different sides of the building to measure height. It should
be noted that the shoreline method is based on view preservation of the shoreline
environment. It does not necessarily control the visible bulk that can be seen.
13. Within the city, only a few properties zoned R-16 are located along the shoreline
environment. A building located within the 200-foot shoreline jurisdiction will have to
meet both the zoning standards and the shoreline standard (the Shoreline
Management Act imposes a 35-foot height limit, which tends to be less restrictive
than the city's standards).
14.To address the issue of homes being consistent with the streetscape of the
neighborhood, the planning commission developed the "May Concept" as a possible
approach for measuring height. The "May Concept" was developed after reviewing
the City of Seattle and Mercer Island's regulations for measuring height on sloping
lots.
a. The City of Seattle measures height at the exterior walls of the structure from the
lower between existing and finished grade to a plane essentially parallel to the
existing or finished grade. The city allows a height bonus on sloped lots of one
foot for each six percent of slope provided the height of the wall on the uphill side
is still limited by the zoning standard.
b. The City of Mercer Island measures height in residential zones using the average
building elevation. Average building elevation is measured by a complex formula
using the elevation at the mid -point of the individual wall segments. This is
similar to the methods for measuring height used inside the shoreline
jurisdictions. Mercer Island accounts for slopes by using average .elevations.
Mercer Island adds an additional restriction by limiting height on the downhill side
of the building to 35 feet above the existing grade. This requirement serves to
add some additional control in limiting the visible bulk.
15.The following diagram shows the original "May Concept" developed by the planning
commission:
36 ft
Overall
"May Concept"
.11 '\ Low Point - Original Grade
Staff Report: R-16 Height 5 of 12
Proposed Addition to
Building Height Envelop
High Point - Original Grade
ITEM OB — 1
16. Note the similarity of the "May Concept" to the method used for measuring height in
the R-20 and R-30 zoning districts. However, the "May Concept" was differentiated
by having the following restrictions:
Proposed Code:
• Offered as an alternative height measurement methodology in the R-16 zone only
• Not available to the Neighborhood Character Preservation District - Medina Heights
• Available only to properties down -slope of a public street
• 25-foot tall "Parallelogram - shaped" buildable envelope is created.
• No minimum slope gradient
• 36-foot overall height limit from the low point of original grade is established
• Narrow lots that are twice as deep as wide would loose 5 percent lot coverage
• Note: No building wall (including roof) would exceed 25 feet in height above the original grade at
any point.
*The proposals italicized proposals indicate a narrowing of the scope of what
properties would qualify for using this method.
17.The "May Concept" included a proposal that narrow lots would loose 5 percent lot
coverage. This was to address a concern that the new method for measuring height
would allow more exposed bulk and on narrow lots that would have a greater impact
on the neighbors. In looking at this concern, the following analysis is offered:
• The issue of narrow lots is most prevalent on the block between N.E. 12th Street
and N.E. 141h Street where 16 lots have dimensions of 66 feet in width and 300
feet in depth.
• These lots have an average area of about 19,850 square feet.
• Because of the narrowness of the lots, it would be anticipated that a new building
would occupy the maximum width that meets zoning setbacks, which means a
building width of 46 feet. The structural coverage standard is unlikely to
influence this as the building's orientation and floor space utilization would more
likely influence the width.
• Where structural coverage might influence design is on the depth of the building.
A property owner wishing to maximize their building envelope with a 46-foot wide
building could design a home with 107 feet in depth if 25 percent structural
coverage were applied, and 86 feet in depth if 20 percent structural coverage
were applied. The difference is about 966 square feet of building footprint.
• However, the principle factor for impact is the proximity of the building to the
property line. While a reduced building depth would provide some relief of visual
impacts because of the reduced overall bulk, the primary impact caused by the
close proximity remains unchanged.
18.In analyzing the "May Concept" the following diagrams are presented to show a
comparison of the affects from the "May Concept" and the current R-16 zoning
methodology:
Staff Report: R-16 Height 6 of 12
ITEM OB — 1
CURRENT R-16 HEIGHT STANDARD:
Height Building Envelope
Slope
Low Point Original Grade
AFFECT OF THE "MAY CONCEPT" ON HEIGHT:
Height Building Envelope --
---
Overall
Height Limit
---
77
above Low
25-foot
_ `4 3
Original
height
>}
Grade
restriction
Building
Low Point Original Grade
High Point Original Grade
• Building height envelope is a rectangular area
• Building envelope is not topography dependent (it
depends on one spot that is the low point of
original grade)
• Affect:
- Buildings are dropped into holes
- The amount of excavation increases with the
percentage of slope
- The walls on the uphill side protrude above
the ground less
• Building height envelope is a parallelogram
• Building envelope is topography dependent (the
topography line for original grade will shape the
parallelogram)
• Affect:
- Promotes a stair step affect because homes
are built as rectangles that are then fit into the
parallelogram
- The stair step affect can be eliminated if the
25-foot height restriction is applied only to the
high point of original grade
- Allows greater height on the uphill side of the
slope
19.In summary, the "May Concept' approach makes height more topography
dependent, which allows for buildings to sit more above ground than the current
R-16 zoning methodology. This allows for new buildings to better address the
streetscape when the sloping lot is downhill, and it reduces the overall need to
excavate. The reduction in excavation work has the added benefit of lessening
construction impacts on neighboring properties.
20.The next section of analysis looks at three case study examples of projects inside of
Medina. It examines the project under the existing code and how two different "May
Concept' scenarios might change the design.
Project Located on Seventh:
Lot Area=16,962 square feet
Lot Dimensions =101 feet wide and 147 feet depth
Topography: Flat
Staff Report: R-16 Height 7 of 12
ITEM OB — 1
EXISTING CODE:
Front
Facade Building 25 ft
Envelope
44 ft _ _ `' Low Point of
l 95 ft l Original Grade
"MAY CONCEPT":
Notes:
No Change to
Building Envelope
Project Located on Seventh:
Lot Area = 8,118 square feet
Lot Dimensions = 60 feet wide and 135 feet depth
Topography: 4.5 percent slope
EXISTING CODE:
T
T
25 ft
Overall
36 ft Height
Limit
—�--
--
Uphill
-
f
Front
Building Envelope
22 ft
Facade
Exposed
25 ft
Below Ground�
ound
—t —
Facade
Low
—
— — —
— — — — —
— —
Point of
l 66 ft ,l
Original
Grade
Staff Report: R-16 Height 8 of 12
ITEM OB — 1
"MAY CONCEPT':
Overall Height Limit
36 ft
28 fi
31
Low
Point of
Original
Grade
Overall Height Limit
36 ft
25 ft
Low
Point of
Original
Grade
Project Located on Fourteenth:
Lot Area=19,827
Lot Dimensions =132 feet wide and 150 feet depth
Topography: 22 percent slope
Staff Report: R-16 Height 9 of 12
Notes:
- Lost 5% structural
—
coverage due to narrow
lot condition which
25 ft
narrowed the width of the
building
- No restrictions on
High
structure height within
Point of
the 25/ 36-foot height
Original
parallelogram
Grade
- More exposed bulk on
the downhill facade
—f ___
�--
22-25 ft
I 25 ft
1VVLVO.
- 25-foot height structure limit applied within the
25/36-foot height parallelogram
- Promotes stair -stepped building
- Uphill facade will still be reduced, but not as much
as the current code
ITEM OB — 1
NOTES: - Existing height is nonconforming to the zoning standard for finished grade
- The width of the home is greater than its depth
EXISTING CODE:
62 ft
I I
I I
'f— 38.5 ft —i'
"MAY CONCEPT':
—I-
25 ft
Low
Point of
Original
Grade
Staff Report: R-16 Height 10 of 12
--f----
T
25 ft
33.5 ft
_—�--
High Point of
Original Grade
Low
_______
_ Pointof
Original
Grade
36 ft
Overall
Height
Limit
Notes:
- No restrictions on
structure height within
the 25/ 36-foot height
parallelogram
Building becomes
conforming
Notes:
- 25-foot height
----- structure limit
--�- applied within the
ft 25/ 36-foot height
25 ft parallelogram
%-- 36 ft - Promotes stair-
s Point 1_ _ stepped building
Downhill fagade is
_ _ _ _ _ - _ reduced to bring
Overall conformity
Height - Uphill facade is
Limit reduced, but not as
much as the current
code
ITEM OB — 1
21.An important affect to note from the case studies is that the "May Concept" would
have no affect on height involving a flat lot. The 25/28-foot height standard would
remain the limiting factor regarding the amount of exposed bulk above the ground.
22.As mentioned previously, the case studies examined two possible affects of the
"May Concept." One applied the 25/ 28-foot restriction to all parts of the building as
originally proposed, and the other did not apply this restriction. Similar to the
method for the R-20 and R-30 zoning districts.
a. When the 25/ 28-foot restriction is included, the "May Concept" does not allow
any more visible bulk than a similarly comparable building on a flat lot. This is
explained by the fact that the height envelope is shaped as a rectangle under the
existing code and a parallelogram under the "May Concept." The area of a
rectangle is calculated the same as the area of a parallelogram (Base X Altitude).
b. When the 25/ 28-foot restriction is not included, the visible bulk increases when
similarly compared to a flat lot. This is explained by the fact that the height
envelope becomes a trapezoid instead of a parallelogram. The trapezoid has a
larger area than the equivalent parallelogram.
c. It should be noted that the case studies show that a building would not be able to
occupy the full height parallelogram when the 25/ 28-foot restriction is included.
This is due to the fact that occupied living spaces have flat and not sloped floors.
Buildings must be designed to stair -step in order to take maximum advantage of
the parallelogram created by the slope.
23.One consequence of the "May Concept" is that properties downhill from the building
will experience an increase in visual impacts when compared to the existing code.
When the 25/ 28-foot restriction is included, this increase in visual impact is the
result of viewing objects in an upward fashion. The height of individual stairs adds
up to visually create a stacked height. However, this is somewhat offset by the stair -
stepping causing the higher portions of the building to be setback further from the
property line.
24.The "May Concept" without the 25/ 28-foot restriction included, could potentially
allow for a tall solid wall to be 30 feet from the rear property line. It would be up to
individual property owners whether this solid wall would be visually broken up to
lessen its impact on neighboring properties.
25.The 36-foot overall height limit helps address some of the visual impacts on downhill
properties. However, this standard becomes a factor only if the elevation difference
between the low and high elevation points underneath the building exceeds 11 feet.
Typically this would be found if slopes exceed 16 to 27 percent underneath the
building.
Staff Report: R-16 Height 11 of 12
ITEM OB — 1
26. The main affect the "May Concept" has on height is to create greater design
flexibility that allows a property owner to better fit their home to the existing
topography. However, there is less design flexibility in the stair -stepped approach of
the 25/ 28-foot height restriction than if this restriction was not included because the
height building envelope under the stair -step design is smaller.
27. Lots located within the Neighborhood Character Preservation District — Medina
Heights, were not included for consideration in the "May Concept." This is owing to
the fact that this special zoning overlay was created on the premise that the 20-foot
height limit was necessary to preserve views of uphill properties. This height
limitation was arrived at after extensive public involvement. The "May Concept"
would conflict with the purpose of creating the special zoning overlay and therefore
was excluded.
28.An environmental checklist (SEPA) for a non -project action was prepared and a
Determination of Nonsignificance was issued. Notice of the threshold determination
was posted at city hall and published in the Seattle Times newspaper on May 6,
2009, as part of the notice for the public hearing.
29.A Notice of Intent to Adopt was sent to the Washington State Department of
Community, Trade and Economic development pursuant to RCW 36.70A.160 and
expedited review was requested.
Report prepared by:
Robert J. Grumbach, AICP
Director of Development Services
Staff Report: R-16 Height 12 of 12
COUNCIL MEETING DATE: JUNE 8, 2009
ITEM: OB - 2
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: City Attorney contract authorization
CATEGORY:
® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: Donna Hanson
BACKGROUND/SUMMARY:
Following City Council's 2008 retreat there were a few items for future action. One of those items was
to ask the new City Manager to review the City Attorney contract and make recommendations deemed
appropriate. The last contract for City Attorney was signed in January 2005. A Request for Proposals
for City Attorney was issued in April 2009. Other consultant contracts are also in the process of review
at this time.
Eight proposals were received. Four firms who had City Attorney experience were interviewed by staff.
The top candidate, Steve Victor, of Kenyon Disend was interviewed by the Council Personnel
Committee. Favorable references were received. Council Committee provided positive input on the top
firm.
Kenyon Disend is a municipal law firm located in Issaquah. They only advise municipal clients. Steve
Victor is a senior associate with the firm and previously senior assistant city attorney for City of
Tacoma Civil Division. Steve has expertise in land use law, public records, and construction contracts.
Kenyon Disend currently serves as City Attorney for sixteen small cities.
Attachments:
Proposal and draft contract from Kenyon Disend
BUDGET/FISCAL IMPACT: ESTIMATED IMPACT INCLUDED IN 2009 BUDGET, HOURLY RATE IS SLIGHTLY LESS
THAN THE RATE CURRENT PAID
STAFF RECOMMENDATION:
CITY MANAGER REVIEW: 1�
PROPOSED COUNCIL MOTION: "I MOVE TO AUTHORIZE THE CITY MANAGER TO ENTER INTO AND SIGN A
CONTRACT FOR LEGAL SERVICES FOR CITY ATTORNEY WITH KENYON DISEND LAW FIRM AND PROVIDE
TERMINATION NOTICE TO OGDEN MURPHY WALLACE."
KENYON DISEND/ PLLC
THE MUNICIPAL LAW FIRM
MICHAEL R. KENYON
BRUCE L. DISEND
SHELLEY M. KERSLAKE
SANDRA S. MEADOWCROFr
CHRIS D. BACHA
BOB C. STERBANK
Ms. Donna Hanson
City Manager
Medina City Hall
501 Evergreen Point Road
Medina, Washington 98039
II FRONT STREET SOUTH
ISSAQUAH, WASHINGTON 98027-3820
W W W . KENYONDISEND. COM
(425) 392-7090 • (206) 628-9059
FAX (425) 392-7071
May 5, 2009
Re: Response to Request for Proposals for City Attorney Services
Dear Ms. Hanson:
MARGARET J. KING
KARI L. SAND
NOEL R. TREAT
STEVE I. VICTOR
RENEE G. WALLS
SARA B. SPRINGER
Thank you for the opportunity to provide you with information about Kenyon Disend,
PLLC. We look forward to the opportunity to meet with you to discuss the City's needs and our
qualifications in greater detail. In the meantime, please consider the following material in response
to the City's Request for Proposals.
I. EXPERIENCE
Kenyon Disend, PLLC was founded in'1993 for the express purpose of serving Washington
cities. We now serve nearly thirty cities, counties, and other public agencies as city attorneys,
special counsel, and prosecutors.
• We are the only firm in the state with a practice devoted to municipal law services, to
the virtual exclusion of all other areas of law. We do not represent developers or others who take
positions adverse to cities.
• Our firm currently serves as city attorneys for the cities of Algona, Burien, Cle Elum,
Covington, DuPont, Duvall, Kelso, Lake Forest Park, North Bend, Orting, Roslyn, Sammamish,
Sultan, and Tukwila, and for the Towns of Hunts Point and South Cle Elum.
• We provide special land use, public contracting, LID, code enforcement, and other legal
services to numerous cities including Bellevue, Bonney Lake, Bothell, Des Moines, Everett, Federal
Way, Granger, Kent, Kirkland, Maple Valley, Newcastle, Pacific, Puyallup, Renton, Shoreline, and
University Place, and to Pend Oreille, Lewis, and Mason Counties. We also provide legal services
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SERVING WASHINGTON CITIES SINCE 1993
Ms. Donna Hanson
May 5, 2009
Page 2
to Si View Metropolitan Park District, Key Peninsula Metropolitan Park District, and Chelan Fire
District No. 7.
• We serve as city prosecutors for the cities of Burien, Kenmore, North Bend, Roslyn, and
Tukwila.
If selected by Medina to provide city attorney services, Steve Victor would serve as City
Attorney, with primary back-up provided by Bruce Disend. In addition, all of the firm's other
personnel and resources would be available to serve Medina.
Steve has been a member of the Washington State Bar for 18 years. Prior to recently joining
Kenyon Disend, Steve was a partner at Gordon Thomas Honeywell Malanca Petersen & Daheim,
LLP practicing primarily in the area of land use. Before moving to private practice, he was the
Senior Assistant City Attorney for the City of Tacoma, serving Tacoma for nine years, and was an
Assistant Attorney General for the State of Washington for three years. Steve's practice focuses on
all areas of municipal law, including but not limited to public development authorities, public
procurement and contracting, major capital construction projects, land use planning and permitting,
public finance, public utilities, community and economic development programs, public -private
partnerships, public property acquisition and disposition, and related special projects. Steve was
Tacoma's lead land use planning and permitting counsel. Steve was also counsel for Tacoma's
major public works projects and public -private development projects, including the Police
Headquarters and substations project, Central Treatment Plant Upgrade project, Museum of Glass,
Chihuly Bridge of Glass, Greater Tacoma Convention Center, new Tacoma Art Museum, and the
downtown Marriott Hotel.
Bruce joined Kenyon Disend, PLLC in 1999 and became a partner in 2000. Bruce's
practice focuses on all areas of municipal law, including but not limited to land use, labor and
employment law. Bruce brings a focused city perspective to his legal work, having served as in-
house City Attorney for over 14 years with the cities of Bellingham, Puyallup and Shoreline. He
currently serves as the City Attorney for the cities of Duvall and Sammamish. Bruce is a member
of the Board of Directors of the Washington State Municipal Attorneys Association and, in 2008,
was named a Washington Super Lawyer by Law and Politics magazine.
Copies of resumes for Steve and Bruce are attached.
This firm exists solely to provide timely, professional, and comprehensive legal services to
Washington municipalities. The following summary describes a portion of our more recent
experience:
A. Municipal Legal Advice. We currently provide these services on an exclusive basis to
fourteen cities as city attorneys, and to many others as special counsel. Our experience includes
daily advice and counsel to mayors, city managers, city councils, planning commissions, civil
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Ms. Donna Hanson
May 5, 2009
Page 3
service commissions, and many other advisory bodies. In addition, our service regularly entails
advice and counsel to all city departments.
In addition to our regular general counsel services, please consider the following
representative sampling of cases involving municipal issues in which our firm has served as
counsel:
• Tukwila School District v. Tukwila. We successfully defended Tukwila in a
matter challenging the validity of the City's common storm water utility. Until the Court of
Appeals affirmed Tukwila's position, this case had been widely viewed as a precursor to challenges
state-wide to the continued existence of storm water utilities of many other cities.
• Burns, et al. v. Seattle, et al. As lead counsel in superior court and on direct
review in the Washington Supreme Court, Kenyon Disend successfully defended the cities of
Burien and Tukwila, and coordinated the joint defense efforts of all other suburban cities named in
the suit, in a class action attempt to invalidate fees paid by Seattle City Light to suburban cities
pursuant to a franchise fee agreement. Specifically, the class representatives sought entry of a
declaratory judgment that payments made by Seattle City Light to each of the suburban cities
pursuant to franchise agreements between them constituted an illegal utility tax and, accordingly,
were void and unenforceable, as well as an injunction enjoining any future payments by Seattle City
Light to the suburban cities. In August 2007, the Supreme Court ruled in our clients' favor,
affirming the Superior Court's summary judgment order of dismissal.
• Primm v. Medina. In another Supreme Court victory for Washington cities, we
successfully resisted a challenge to the authority of cities to conduct municipal court services by
interlocal agreement.
B. Land Use. A substantial portion of our practice involves land use matters, including
drafting ordinances, permit processing, administrative hearings, and litigation. We regularly
provide advice and guidance to city councils, planning agencies, and staff throughout the review
and adoption process, and in the event appeals are filed as a result of city decisions.
Our firm has been responsible for the conduct of more than 75 contested land use matters in
the past several years at the administrative level, before the Growth Management Hearings Boards,
and in the Superior and Appellate courts. A representative sampling of cases includes:
• Heller v. Bellevue. The City lost a superior court LUPA decision on substantial
issues involving renovations to non -conforming commercial structures and a development
moratorium. The developer also filed a related lawsuit for damages. Our firm was hired to handle
the appeal. Just six weeks after oral argument, the Court of Appeals issued a unanimous decision
reversing the trial court, dismissing the LUPA Petition, and affirming Bellevue's actions.
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Ms. Donna Hanson
May 5, 2009
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• R.D. Manning v. Kenmore. The city hearing examiner invalidated City permit
conditions requiring the developer of a large multi -family development to acquire private property
from adjacent landowners for subsequent dedication to the City as road right-of-way to serve the
project. On the City's LUPA appeal, the examiner's decision was reversed on the merits.
• Foss v. Des Moines. An influential property owner sued the City, claiming
contract and property rights to a valuable slip at the City's marina. The case was dismissed on the
City's motion for summary judgment.
• Mt. Pilchuck Ski & Sport v. Everett. Two separate LUPA actions challenged the
City's decision to require abatement of non -conforming additions to a large monument. sign. The
court's Order upheld the City's decision and required removal of the nonconforming additions.
• Puget Sound Energy v. North Bend. A utility company filed a LUPA action
challenging the City Council's decision related to siting of an energy transmission facility. The case
was dismissed on the City's motion at the statutory Initial Hearing.
• Miller Land and Timber v. North Bend. A large property owner sued for the
alleged delay in permit processing and numerous other claims. The case was dismissed on the
City's motion, and the City was awarded attorney's fees.
0 Heller et al. v. City of Sammamish and John F. Buchan Homes, Inc. A multi -
week, multi -party challenge to City approval of a 132-lot subdivision located on 56 acres. Issues
raised included SEPA and transportation concurrency. We successfully defended the City's SEPA
determination and plat approval at hearings conducted before the city hearing examiner and
subsequently in King County Superior Court.
• Maple Valley Citizens for Responsible Growth v. City of Maple Valley and
Brown Family. A citizen group challenged the City's approval of the subdivision of a former
equestrian center into 65 residential lots on 16 acres of land. We were successful in defending the
subdivision approval before the city hearing examiner, the City Council, and the State Shorelines
Hearings Board.
C. Labor and Employment Law. Both Bruce Disend and another of our attorneys, Shelley
Kerslake, are recognized leaders in this field. The firm has substantial experience with employment
investigations (e.g., harassment complaints), union negotiations, grievance and disciplinary matters,
PERC hearings, and Civil Service Commission matters. A few representative examples of
Shelley's experience are:
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Ms. Donna Hanson
May 5, 2009
Page 5
• Kirby v. City of Tacoma et al. Plaintiff alleged discrimination on the basis of
a perceived disability, age, and for engaging in protected Union activity. The case was dismissed
on the City's motion for summary judgment and affirmed by the Court of Appeals.
• Fassel v. City of Tacoma. Plaintiff claimed discrimination in the hiring
process for a firefighter position. The case was dismissed upon a summary judgment motion and
the Court of Appeals upheld the decision.
• Wurzbach v. City of Tacoma. Plaintiff claimed discrimination in a
promotional process due to a disability. After a trial, judgment was entered in favor of the City
and the decision was upheld by the Court of Appeals.
• Hankins/Smalls v. City of Tacoma et al. Plaintiffs claimed race
discrimination, denial of promotional opportunities, and that they were disciplined more harshly
than their white counterparts. The case was dismissed on summary judgment.
A representative sample of Bruce Disend's experience includes:
• Responsible for labor relations for eleven years as the Bellingham City
Attorney negotiating labor agreements with Police, Fire, and general employee bargaining units.
Conducted labor relations training for HR and management staff. Successfully defended City's
position in two arbitrations with the Fire Department bargaining units.
• Serves as the City bargaining representative for the cities of Duvall, DuPont,
and Orting including collective bargaining with Police, Fire and general bargaining units.
• Served as City bargaining representative for the cities of Puyallup and Bonney
Lake.
• Frequent lecturer on personnel law at conferences conducted by the
Washington State Association of Municipal Attorneys.
D. Code Enforcement. As city attorneys, our firm has extensive experience in code
enforcement, both at the district court and superior court levels. We negotiate resolutions to code
enforcement issues with literally dozens of property owners every year. In unusual cases, where
negotiations are unsuccessful, we are well equipped to litigate these issues. Two recent cases
include:
• Burien v. Lipscomb. The City brought a lawsuit for nuisance abatement against
property owners of an apartment complex for multiple violations of the municipal code, housing
code, and building code. We obtained an injunction on behalf of the City which required the
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Ms. Donna Hanson
May 5, 2009
Page 6
evacuation and relocation of the apartment tenants, and also recovered $200,000 for the City in
costs and penalties.
• Burien v. Traut. After attempting to work cooperatively with property owners
who had constructed a garage and living quarters in the right-of-way, the City obtained a judgment
and injunction requiring removal of the structure and reimbursement of the City's legal and other
fees.
• Bothell v. Suarez and Flanagan. Similar to the Burien v. Lipscomb matter, the
City brought a lawsuit for nuisance abatement against property owners of an apartment complex for
multiple violations of the municipal code, housing code, and building code. The City obtained an
injunction and other relief, including the evacuation and relocation of the apartment tenants, and the
currently on -going rehabilitation of the apartment complex in compliance with all applicable code
provisions. Resolution of the cost and penalty portion of the action, by summary judgment or
settlement, awaits completion of the on -going rehabilitation.
E. Tort Defense. Shelley Kerslake leads our team on these matters. Shelley has handled
over 100 municipal tort cases, ranging from sidewalk slip and falls;- to wrongful death and
catastrophic injury cases, including:
• Quackenbush v. City of Tacoma. An eighteen -year -old boy was killed in an
intersection accident. The estate claimed that the accident was caused by poor sight distance at the
intersection. The case settled at mediation for $29,000.
• Massner v. LESA et al. Plaintiff sustained a broken back and a head injury when
she ran into a dump truck and trailer that was abandoned in the middle of the roadway in rural
Pierce County. The case against the City and LESA was dismissed on the City's motion for
summary judgment.
• Reyes v. City of Tacoma. Plaintiff claimed that the Fire Department failed to
provide adequate medical care. The case was dismissed on the City's motion for summary
judgment.
• Weiss v. City of Tacoma. Plaintiff's car, which was stopped in the middle of the
roadway, was struck by a speeding patrol officer who did not have his siren activated. Plaintiff
suffered massive facial injuries and head trauma. Plaintiff claimed two million dollars in damages
(he was a high -income professional snowboarder). The case settled for $262,000 prior to trial.
• Huggler v. City of Tacoma. Plaintiff was hit with a plexiglass enclosure at a
hockey game, suffering a closed head injury. He claimed a disability and a diminution in earning
capacity as a highly successful businessperson. The case settled for $500,000. The City
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Ms. Donna Hanson
May 5, 2009
Page 7
subsequently recovered all monies paid to the plaintiff, as well as all attorney's fees, from the
insurer of the hockey event.
F. Eminent Domain. Over the past five years, we have been involved in the successful
negotiation or litigation of nearly thirty cases in eminent domain. In no case has our client been
held responsible for statutory attorney and expert witness fees. Representative cases include:
• Kenmore Flood Reduction Improvements. We acquired a total of six parcels for
the City by pre -condemnation negotiation and mediation. W successfully opposed a challenge to
the City's declaration of public use and necessity.
• Puyallup — 39t' Avenue Extension. We are currently completing negotiations
with six commercial property owners for a multi -million dollar acquisition necessary for
construction of a substantial public transportation improvement project.
• Newcastle — Coal Creek Parkway and Transit Center Projects. This regionally
significant project involves the completion of a four lane arterial which provides substantial
congestion relief for traffic that would otherwise use Interstate 405. Our on -going work includes
property acquisition, owner and tenant relocation, and eminent domain services involving nearly
twenty different parcels.
G. Civil Rights. Claims for violation of constitutional and other civil rights may not be
subject to insurance coverage and are often the responsibility of the City Attorney. Shelley
Kerslake, Mike Kenyon, and Bruce Disend have been involved in more than 50 civil rights cases.
A few representative examples include:
• Watts et al. v. City of Tacoma et al. Plaintiffs brought a section 1983 claim
and seven other tort claims alleging excessive force during an altercation with an officer
effectuating a DV arrest. After a three-week trial, the jury rendered a defense verdict.
Ali et al. v. City of Tacoma. Three plaintiffs made 230 claims against 32
individually named police officer defendants, including violations of the 1 st, 4th, 8th and 14th
Amendments. Plaintiffs further alleged racial profiling against the City, as well as claims for
negligent hiring, training, and supervision. After a six -week trial, a defense verdict was entered
on all but one claim, and only nominal damages were awarded on that claim.
• Chambers v. City of Tacoma et al. Plaintiff was shot in the back of the head
and killed by a Tacoma police officer as he fled a domestic violence scene. A jury rendered a
defense verdict.
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Ms. Donna Hanson
May 5, 2009
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• Tolson et al. v. City of Tacoma et al. Plaintiffs claimed 4th Amendment
violations and excessive force. The case was dismissed on the City's summary judgment
motion.
0 Dotolo v. City of Tacoma and Pierce County. Plaintiffs claimed that the use
of their home for the staging of a SWAT operation amounted to a constitutional taking under the
state and federal constitutions. The case was dismissed on the City's motion for summary
judgment.
H. Public Construction and Utilities Law. Given the breadth of our municipal practice, we
are regularly and routinely involved with the pre -design, design, construction, and maintenance of
public works projects of many sizes and types. Steve Victor and Chris Bacha lead our team in this
area. Our experience includes large and small street and sidewalk projects, water and sewer LIDs,
waste water treatment plant reconstruction and expansion, acquisition and construction of several
city halls, and much more.
Substantial recent or current projects include multi -million dollar property acquisitions and
street improvements on SR 522 along the northern shore of Lake Washington, and assistance with
multi -million dollar acquisitions and property assemblages for significant downtown redevelopment
projects in Burien and Tukwila, and LIDs in the City of Bellevue.
Steve was lead counsel for Tacoma's major public -private development projects, including
the Museum of Glass, Chihuly Bridge of Glass, Greater Tacoma Convention Center, new Tacoma
Art Museum, and the downtown Marriott Hotel. Steve was also counsel to the Greater Tacoma
Regional Convention Center Public Facilities District, a Public Development Authority formed by
Tacoma to finance the Greater Tacoma Convention Center.
More specific examples of Steve Victor's experience include:
• Foss Waterway Cleanup and Redevelopment. Steve served as lead attorney
for the City of Tacoma on this $150,000,000 project which involved the acquisition of
contaminated property along the West side of the Thea Foss Waterway, establishment of the
Foss Waterway Development Authority, a Public Development Authority created by the City of
Tacoma to secure development on the cleaned -up site, and clean up and cost recovery actions for
the in -water clean up of the waterway.
• Greater Tacoma Convention Center. Steve and Chris worked together in
drafting the legislation and documents to create the Greater Tacoma Regional Convention Center
Public Facilities District, a Public Development Authority formed by Tacoma to finance the
Greater Tacoma Convention Center. Steve served as general counsel to the District and was lead
counsel for procurement, contracting and finance of the $120,000,000 convention center facility.
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Ms. Donna Hanson
May 5, 2009
Page 9
• Point Ruston. Steve was counsel to Point Ruston, LLC, the developer and
remediatior of the 82-acre former ASARCO smelter site which lies in both Tacoma and the town
of Ruston. Among other issues, Steve assisted Point Ruston with the establishment of a large
LID in Tacoma and Ruston for the remediation and replacement of Ruston Way, the main
thoroughfare to the site.
I. Open Public Meetings Act and Public Records. Given the nature of our practice, we
advise clients on a routine basis regarding the application of the OPMA and the Public Records Act
and their exceptions and exemptions. Our firm provides regular training to public agencies and
public officials regarding these Acts, and members of our firm frequently serve as guest lecturers on
these issues. In the unfortunate event of an OPMA or public records lawsuit, we have been retained
by several cities across the state to resolve those matters.
J. Water Law. Margaret King leads our team in the area of municipal water law. Prior to
joining Kenyon Disend, Margaret served as Senior Legal Counsel to the Washington State Senate
Water, Energy and Technology Committee for three years, where she was the primary attorney for
water issues. Her prior private practice includes service to Idaho, Colorado, and New Mexico water
users, the State of Nebraska, and the cities of Albuquerque and Las Cruces, New Mexico. Margaret
assisted the State of Nebraska in the case of Nebraska v. Wyoming, regarding enforcement of a 1945
decree rationing the North Platte River among users in Wyoming, Nebraska, and Colorado.
Margaret also assisted the City of Albuquerque regarding utilization of the City's annual right to
48,200 acre-feet of San Juan-Chama water, including drafting aquifer storage and recovery
legislation as one of many strategies to address shortage of supply. Since joining Kenyon Disend,
Margaret has assisted North Bend and Roslyn with water rights issues.
II. METHOD OF SERVICE PROVISION
In providing municipal legal services, our firm is dedicated to the following core values:
Access, Timeliness of Response, and Value.
Access. Our accessibility, when you need it, has always been a hallmark of our service
excellence.
Timeliness of Response. We provide timely, thorough responses to legal issues facing our
clients. We move quickly to solve problems efficiently.
Value. Simply stated, no other municipal law firm compares to us with respect to value and
service level received, in exchange for fees earned.
As proof of our commitment to these core values, we happily stand on our reputation for
first-class municipal legal services at highly competitive rates. Our rates directly reflect the savings
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Ms. Donna Hanson
May 5, 2009
Page 10
to our clients realized by foregoing extraneous marketing costs, downtown Seattle skyscraper office
rent, and other easily controllable expenses.
We likewise invite you to review our website (www.KenyonDisend.com) for further
information about our firm, our practice philosophy, and our clients. In particular, our clients will
provide information far more useful than anything created in a marketing department about the
quality of our firm's people and services.
III. PROPOSED FEE STRUCTURE
By intentionally limiting our practice to municipal law, we have developed efficiencies
and economies of scale that provide significant value to our clients. Our substantial experience
usually allows us to perform a task in less time than attorneys who represent cities on a less than
full-time basis. In many instances, our paralegal staff can initially prepare a document or
otherwise undertake certain services for which other firms would assign attorneys at substantially
higher rates.
Our preference is to provide city attorney services on an hourly basis, but some clients
prefer a monthly retainer or a combination of the fee approaches. We try to work with our
clients to meet their specific needs.
The firm's 2009 hourly rates for legal services are attached for your review. We invite
you to closely compare the hourly rates of our attorneys to the similarly experienced attorneys of
our competitors. As briefly mentioned above, the firm's cost management efficiencies are directly
passed through to our clients in the form of reduced rates.
We do not charge for mileage or travel time to or from City Hall, or for long-distance
telephone charges. We do seek reimbursement for customary fax and photocopy charges at the
rate of fifteen cents per page, legal messenger service, court filing fees, charges to access
computerized legal research databases, and other similar charges.
IV. STATEMENT OF CONTRACT COMPLIANCE
Kenyon Disend, PLLC carries Comprehensive General Liability Insurance and Professional
Liability Insurance in amounts meeting Medina's minimum coverage amounts. In the event
Kenyon Disend is selected to provide city attorney services to Medina, we will of course provide
proof of such policies to the City.
V. REFERENCES
We invite you to contact any of our clients, including the following references, to discuss
our services:
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Steve Marcotte, Finance Director Mr. Ben Yazici, City Manager
City of Fife City of Sammamish
5411 23rd Street East 486 - 228th Avenue NE
Fife, WA 98424 Sammamish, WA 98074
Phone: (253) 896-8611 Phone: (425) 898-0660
Bill Pugh, Public Works Director
Mayor Will Ibershoff
City of Sumner
City of Duvall
1104 Maple Street, Suite 260
15535 Main Street NE
Sumner, WA 98390
P.O. Box 1300
Phone: (253) 299-5700
Duvall, WA 98019
Phone: (425) 788-1185
Elizabeth Pauli, City Attorney
City of Tacoma
747 Market Street
Tacoma, WA 98402
Phone: (253) 591-5627
Very truly yours,
KENYO SEND, PLLC
Bruce L. Disend
cc
Michael R. Kenyon
Shelley Kerslake
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KENYON DISEND, PLLC
HOURLY RATE SCHEDULE FOR YEAR 2009
ATTORNEYS:
Partners and Senior Attornevs:
Michael R. Kenyon
$245.00
Bruce L. Disend
$245.00
Shelley M. Kerslake
$215.00
Chris D. Bacha
$215.00
Bob Sterbank
$215.00
Steve Victor
$215.00
Sandra S. Meadowcroft
$210.00
Margaret J. King
$210.00
Kari Sand
$200.00
Associate Attorneys:
Renee Walls $160.00
Sara B. Springer $135.00
PARALEGALS:
Margaret C. Starkey
$100.00
Sheryl A. Loewen
$
90.00
Pam M. Odegard
$
85.00
Shelly Crossland
$
85.00
Mary Eichelberger
$
85.00
Terry Cox
$
85.00
Kim Obermayer
$
85.00
Kathy Swoyer
$
85.00
LEGAL INTERNS: $100.00
F:\APPS\MUNI\MCS\RFPs\Medina.doc/SAU05/05/09
STEVE VICTOR
Steve@KenyonDisend.com
11 Front Street South, Issaquah, Washington 98027 - (425) 392-7090, Ext. 154
LEGAL EXPERIENCE
SENIOR ASSOCIATE
KENYON DISEND, PLLC
2009
Serves as counsel to numerous client cities on public finance, including State and Federal loan and grant
programs, land use, procurement and contracting for public works projects, and public -private projects.
GORDON THOMAS HONEYWELL MALANCA
PETERSEN & DAHEIM, LLC 2007 - 2009
Served private clients in the areas of real estate and land use, including shoreline permitting, commercial
contracting, municipal law, information technology law, and non-profit corporation law. Served as
counsel to developers of major projects, including Point Ruston, LLC which is cleaning up and
redeveloping the 82-acre former ASARCO smelter site in Tacoma, the Cascadia Project, a 4700-acre
planned community in Pierce County, and the Hastings Project to restore the historic 1890 Hastings
Building in Port Townsend, including the addition of a new over -water boutique hotel.
SENIOR ASSISTANT CITY ATTORNEY
TACOMA CITY ATTORNEY'S OFFICE
CIVIL DIVISION 1999 — 2007
General counsel to various City departments, including Community and Economic Development, Public
Works, and Finance. Represented the City in environmental cost recovery actions and MTCA cleanup
contracting regarding the clean up and redevelopment of the Thea Foss Waterway. Served as lead
counsel for public -private development projects, including the Museum of Glass, Chihuly Bridge of
Glass, Greater Tacoma Convention Center, new Tacoma Art Museum, and the downtown Marriott Hotel.
Served as borrower's counsel for general and utility bond issues, including revenue bonds and lease
purchase financing under IRS ruling 63-20. Served as lead counsel for procurement, financing and
contracting for capital construction projects, including projects procured though traditional bid, design
build and general contractor construction manager processes. Served as lead counsel for land use
planning and permitting, public property acquisition and disposition, and the operation of City enterprise
activities, including the Tacoma Dome and Convention Center. Served as counsel to the Greater Tacoma
Regional Convention Center Public Facilities District, a Public Development Authority formed by
Tacoma to finance the Greater Tacoma Convention Center.
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ASSISTANT ATTORNEY GENERAL
ATTORNEY GENERAL'S OFFICE — STATE OF WASHINGTON 1996 - 1999
Advised and performed related legal services to various departments of the State of Washington,
including the Department of Licensing Corporations Division and Business and Professions Division, the
Employment Security Department Employer Tax Division, and the Department of Veteran's Affairs.
SOLE PRACTIONER 1993 —1996
Represented private business transactions, family law, and criminal matters.
ASSOCIATE ATTORNEY
BONNEVILLE, VIERT, MORTON AND McGOLDRICK 1990 - 1993
Represented private clients in business transactions, insurance defense and family law.
EDUCATION
University of Washington School of Law — J.D., 1990
University of Washington — B.A., 1986
Magna Cum Laude, Phi Beta Kappa
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BRUCE L. DISEND
Bruce@KenyonDisend.com
11 Front Street South, Issaquah, Washington 98027 - (425) 392-7090
LEGAL EXPERIENCE
PARTNER
KENYON DISEND, PLLC
1999 — Present
Serves as City Attorney to the Cities of Duvall and Sammamish. Serves as the City bargaining
representative for the Cities of Duvall, Orting and DuPont in collective bargaining with Police, Fire and
general bargaining units. Supervises other firm attorneys and staff. Member, Board of Directors of
Washington State Association of Municipal Attorneys. Acknowledged as a "Washington Super Lawyer"
by Washington Law and Politics magazine.
CITY ATTORNEY
SHORELINE, WASHINGTON 1996 -1998
Legal advisor to the City Council, City Manager, and all City departments of a newly incorporated city.
Represented the City in legal and administrative proceedings. Member of the City's management team.
CITY ATTORNEY
PUYALLUP, WASHINGTON 1995 —1996
Legal advisor to city government including the City Council, City Manager, and City Departments.
Represented the City in legal and administrative proceedings. Responsible for implementing the City's
labor relations policy through the collective bargaining process. Supervised the City Prosecutor.
CITY ATTORNEY
BELLINGHAM, WASHINGTON 1984 —1995
Served as chief legal advisor to the City Council, the Mayor, and all City departments. Represented the
City in legal, administrative and collective bargaining proceedings. Directed the work of the legal
department consisting of four attorneys and five support personnel. Prepared and administered $500,000
department budget. Identified client needs through discussion and surveys. Provided more efficient
service by reorganizing office personnel, early use of computers, and development of standardized forms
and agreements. Revised and updated City Code and placed Code into computerized format.
CIVIL DEPUTY PROSECUTOR
WHATCOM COUNTY, WASHINGTON 1980 - 1984
Served as principal legal advisor to the Whatcom County Council, the County Executive and County
departments. Represented the County in legal and administrative proceedings. Administered the Child
Support Division of the Prosecutor's Office. Supervised a staff of four support personnel.
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PRIVATE PRACTICE OF LAW
WILMINGTON, DELAWARE 1974 - 1979
Conducted a general practice with an emphasis on litigation matters. Provided legal advice in civil and
criminal matters to businesses and individuals. Represented clients in state and federal courts, before
government agencies, and administrative bodies.
LEGAL SERVICES ATTORNEY
WILMINGTON, DELAWARE 1972 - 1974
Attorney with community Legal Aid Society, Inc., a federally funded urban legal aid program. Provided .
legal advice and representation on civil matters to individuals with limited financial means. Appointed
Chief Staff Attorney with supervisory responsibility for up to ten attorneys and fifteen support personnel.
SUMMARY OF QUALIFICATIONS
Thirty years of successful legal experience with over twenty-five years of demonstrated ability to apply
legal knowledge and management skills to the. operations of municipal government. Broad experience
developing practical solutions to diverse problems. Frequent speaker at law seminars and municipal
conferences on the topics of land use, personnel, Civil Service, and labor law.
EDUCATION
Boston University — J.D., 1972. Participated in Roxbury Defenders Program serving as public defender
for indigent individuals charged with criminal offenses.
Franklin and Marshall College - Bachelor of Arts, 1969. Major in Government. Received Department of
Government Honors.
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AGREEMENT FOR LEGAL SERVICES
I.
PARTIES
This Agreement is made on this _ day of , 2009, between the City
of Medina ("City") and Kenyon Disend, PLLC ("Attorneys").
II.
SERVICES OF THE ATTORNEYS
The Attorneys shall provide the legal services set forth in this Agreement and shall work for
the City at the pleasure of and under the direction of the City Manager. Steve Victor will serve as
the City Attorney and will direct the services provided under this contract.
III.
QUALITY OF SERVICES
The Attorneys shall perform all legal services covered by this Agreement in a capable and
efficient manner, and in accordance with the professional standards of the Washington State Bar
Association.
IV.
SERVICES PROVIDED
The City Attorney shall be principally responsible for performing all legal work for the City,
except where defense is provided through insurance coverage, or as may otherwise be assigned to
other counsel by the City Manager. The following list of duties is illustrative, but is not necessarily
inclusive, of the services to be performed by the Attorneys:
(1) Review or draft City ordinances, agreements, resolutions, interlocal agreements, and
other legal documents as requested by the City;
(2) Represent the City in all lawsuits and other contested administrative proceedings
commenced by or against the City, except where defense is provided through insurance coverage;
(3) Consult with and advise the City Manager, City Councilmembers and staff members
in person, by telephone, e-mail, or by written memo on City business; and
(4) Attend regular City Council meetings and other meetings as requested by the City
Manager.
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V.
FEES AND COSTS
A. Legal Services. City shall be billed for legal services described above at the Attorneys'
and paralegals' regular hourly rates as set forth in Exhibit A. The hourly rates are typically adjusted
each January, after consultation with the City. The Attorneys will also charge the City ten cents per
page for photocopying and facsimile transmissions, and shall be reimbursed for legal messenger
services, computerized legal research charges, filing fees advanced on behalf of the City, and other
direct expenses.
The Attorneys shall not charge the City for any travel time or mileage costs incurred for
trips to or from Lake Forest Park, nor for long-distance telephone charges. Travel time and mileage
costs for trips to locations other than Lake Forest Park, if any, shall be reimbursed at the Attorneys'
then current rates and charges.
Attorneys' current rates expressly account for any taxes, business license fees, or related
charges ("charges") imposed on professional service providers by the City and State of Washington.
In the event that any such additional charges are imposed during the term of this agreement,
Attorneys shall be entitled to recover any such additional charges as a reimbursable cost item on
Attorneys' monthly billing statements.
VI.
PAYMENT TERMS
Fees and costs are due in full from the City upon billing by the Attorneys. A service charge
shall accrue at the rate of 12% per annum, but shall only be added to any balance remaining unpaid
sixty (60) days after the statement date.
VII.
TIME RECORDS
The Attorneys will maintain accurate time records describing the services performed and the
dates upon which said services were performed, and shall provide a monthly statement to the City
setting forth the time expended for such services.
VIII.
AGREEMENT PERIOD
This Agreement shall be in effect after City Council approval, and shall remain in effect
until terminated. Each party shall have the right to terminate this Agreement upon thirty days
written notice.
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IX.
INSURANCE
The Attorneys shall maintain for the protection of the City a professional errors and
omissions insurance policy with minimum coverage of one million dollars per claim and three
million dollars annual aggregate.
CITY OF MEDINA
By:
Donna Hanson, City Manager
KENYON DISEND, PLLC
By:
Mike Kenyon
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EXHIBIT A
KENYON DISEND, PLLC
HOURLY RATE SCHEDULE FOR YEAR 2009
ATTORNEYS:
Partners and Senior Attornevs:
Michael R. Kenyon
$250.00
Bruce L. Disend
$245.00
Shelley M. Kerslake
$215.00
Steve Victor
$215.00
Chris D. Bacha
$215.00
Bob Sterbank
$215.00
Noel Treat
$215.00
Sandra S. Meadowcroft
$210.00
Margaret J. King
$210.00
Kari Sand
$200.00
Associate Attorneys:
Amy Jo Pearsall $175.00
Renee Walls $160.00
PARALEGALS:
Margaret C. Starkey
$100.00
Sheryl A. Loewen
$
90.00
Pam M. Odegard
$
85.00
Shelly Crossland
$
85.00
Mary Eichelberger
$
85.00
Terry Cox
$
85.00
Kim Obermayer
$
85.00
Kathy Swoyer
$
85.00
LEGAL INTERNS: $100.00
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4\�y of MF��yq
MEDINA CITY COUNCIL AGENDA CALENDAR
All meetings held in the council chambers at 6:30 pm, unless noticed otherwise
Consent
Professional Services Agreement for Landscape Consultant
Grumbach
Consent
Professional Services Agreement for Planning Consultant
Grumbach
Consent
Profressional Services Agreement for Traffic Consultant
Willis
Consent
Revised PC Work Plan
Grumbach
Consent
Proposed Ordinance: MMC 2.40 & 2.44 Concerning Advisory Board/Committee
Baker
Consent
Facilities Committee Recommendation for City Hall Architect
Willis
Consent
Proposed Ordinance: Designating Agent to Accept Claims for Damages
Baker
Consent
Advisory Board Appointments (PB 1, 3 & 4) (PC 1)
Nelson
Presentation
Mercer Island Marine Patrol
Mercer Island
Public Hearing
2010 Budget: Gain Public Feedback
Hanson
Public Hearing
Height in R-16 Zone
Grumbach
Other Business
Proposed Ordinance for Measurement of Height in the R-16 Zone
Grumbach
Other Business
City Attorney Contract
Hanson
Discussion
CIP/TIP Discussion
Willis
Discussion
Comp Plan/Public Participation Discussion
Grumbach
Discussion
Traffic Study Update
Willis
Discussion
2009 Revenue/Expenditure Projections
Hanson
Discussion
Zoning and Permitting Study Discussion
Grumbach
Public Hearing
Proposed Six -Year (2010 to 2015) CIP/TIP
Willis
Public Hearing
Ordinance: Storm Water Management Plan (NPDES)
Willis
Other Business
Adoption of Six -Year (2010 to 2015) CIP/TIP
Willis
Other Business
Shoreline Management Program Consultant
Grumbach
Other Business
H1N1 Update
Chen
Other Business
Advisory Board Appointments (PC)
Nelson
Other Business
Adoption of Storm Water Management Plan (NPDES) Ordinance
Willis
,kf of me4
tiv MEDINA CITY COUNCIL AGENDA CALENDAR
All meetings held in the council chambers at 6:30 pm, unless noticed otherwise
Other Business Discussion: 2010 Budget and Property Tax Levy Hanson
Presentation King County Council Member Jane Hague
Public Hearing 2010 Annual Budget Hanson
Public Hearing 2010 Property Tax Levy Hanson
Other Business Ordinance: Adoption of Property Tax Levy Hanson
Public Hearing 2010 Annual Budget Hanson
Other Business Adoption of 2010 Annual Budget and Budget Ordinance Hanson
Item Type 2009 Agenda Items not yet Scheduled Presenter
ShorelineDiscussion •Grumbach