HomeMy WebLinkAbout07-13-2009 - Agenda PacketMEDINA, WASHINGTON
CITY COUNCIL AGENDA
MEDINA CITY HALL COUNCIL CHAMBERS
MONDAY, JULY 13, 2009
6:30 PM
MAYOR CITY MANAGER
MARK NELSON DONNA HANSON
DEPUTY MAYOR
CITY ATTORNEY
JIM LAWRENCE
WAYNE TANAKA
COUNCIL MEMBERS
CITY CLERK
LUCIUS BIGLOW
RACHEL BAKER
DREW BLAZEY
BRET JORDAN
BOB RUDOLPH
SHAWN WHITNEY
CALL TO ORDER 6:30PM
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PRESENTATION
P-1: Tracey Dunlap, Director of Finance & Administration, City of Kirkland and
Mike Bailey, Finance Director, City of Redmond
PUBLIC COMMENTS
At this time, citizens may address the City Council regarding any issue on the council agenda and any
non -agenda items related to city business, excluding public hearings. To ensure equal opportunity for the
public to comment, a speaker's comments shall be limited to three minutes per person, per meeting.
Those who have service requests or complaints are encouraged to first bring such matters to the city
manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on
official City business. In order to accomplish all the business on the agenda and be respectful of
everyone's time, Council Members will not be able to engage in dialogue with members of the audience.
REPORTS AND ANNOUNCEMENTS
A. Mayor
1. Advisory Board & Commission Service Awards
2. Personnel Committee Report —Planning Commission Appointment
B. Council
C. City Manager/Staff
1. State Route 520 — Robert Grumbach
2. Noise Enforcement — Robert Grumbach
3. ALPR-Camera Project — Joe Willis
4. Traffic Consultant — Joe Willis
5. H1 N1 Virus, Swine Flu Update —Jeff Chen
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of June 8, 2009 City Council Regular Meeting Minutes
CA-2: Approval of June 29, 2009 City Council Special Meeting Minutes
CA-3: Approval of June 2009 Checks/Finance Officer's Report
Claim check numbers 75369 through 75536 in the amount of $213,889.42 and payroll
checks numbers 25465 through 25538 in the amount of $211,469.10
Cancelled Payroll Checks are: 25007, 25088 and 25153, Reissued Payroll Checks are: 25465
CA-4: Advisory Board Appointment, Planning Commission Position 5
CA-5: Adoption of Ordinance Amending Sections 2.64.020(A) and 2.64.020(C)(3)
of the Medina Municipal Code Related to the MRSC Small Works Roster
PUBLIC HEARINGS
PH-1, OB-1: National Pollution Discharge Elimination System
Recommendation: A. Hold public hearing to gather public comment for and against
proposed ordinance adding Chapter 13.06 to the Medina Municipal code regulating storm
water, B. Staff report C. Deliberate and take action on proposed ordinance.
PH-2, OB-2: City of Medina Hazard Mitigation Plan and its Annexation to King County
Regional Hazard Mitigation Plan
Recommendation: A. Hold a public hearing to receive public comment for and against the
proposed plan, B. Staff report, C. Deliberate and take action on proposed resolution.
PH-3, OB-3: Proposed Six -Year Capital Improvement Plan & Transportation Improvement
Plan for 2010 - 2015
Recommendation: A. Hold public hearing to receive public comment for and against the
proposed plan, B. Staff report, C. Deliberate and take action on proposed plan & resolution.
OTHER BUSINESS
OB-4: Proposed Ordinance Amending 2009 Budget and 2009 Salary Schedule for
Finance Director Salary
Recommendation: Deliberate and take action on proposed ordinance.
OB-5: Professional Services Agreements for Shoreline Management Program Consultants
Recommendation: Deliberate and take action on proposed agreements.
OB-6: Approval of JAG Proceeds Distribution and Hold Harmless Agreement between
Medina and the City of Bellevue
Recommendation: Deliberate and take action on proposed agreement.
OB-7: City Attorney Contract
Recommendation: Deliberate and take action on proposed contract.
Medina City Council
July 13, 2009
Page 2of3
EXECUTIVE SESSION
ES-1: The city council will meet in executive session pursuant to RCW 42.30.110 (1)(i) to
discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is,
or is likely to become, a party.
ADJOURNMENT
Next Regular Meeting:
Monday, August 10, 2009; 6:30 pm.
Medina City Council
July 13, 2009
Page 3 of 3
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall Council Chambers
June 8, 2009, 6:30 pm
CALL TO ORDER
ITEM CA-1
DRAFT
The June 8, 2009, Regular Meeting of the Medina City Council was called to order by
Mayor Nelson at 6:32 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence,
Mark Nelson, Bob Rudolph, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Wayne Tanaka, City Attorney,
Ogden Murphy Wallace; Jeff Chen, Chief of Police; Robert
Grumbach, Development Services Director; and Rachel Baker,
City Clerk
Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance.
APPROVAL OF AGENDA
Council member Lawrence requested removal of item CA-4, Approval of Professional
Services Agreement for City Planning Consultant, from the consent agenda and it was
placed on agenda as other business. Council member Rudolph corrected notation in item
CA-9, Approval of Facilities Committee Recommendation for City Hall Architect, to reflect
that the facilities committee, not the city council, interviewed city hall facilities architect
finalist Group Mackenzie. Mayor Nelson requested adding Bellevue heliport issue to
agenda for discussion.
PRESENTATION
Keith McDonough, Mercer Island Marine Patrol, delivered a twenty-five minute
presentation summarizing 2008 activities and 2009 activities to date. McDonough spoke
about buoys, waterside security during dignitary visits, Seafair and special event patrols,
educational outreach and mandatory licensing requirement. McDonough responded to
inquiries from council members and audience members.
PUBLIC COMMENT
Public comment period opened at 6:57 pm.
Resident Bob Romano informed McDonough of a missing buoy near his home that has
been gone for some time and requested its immediate replacement. McDonough
DRAFT
explained buoy installment process and asserted the buoy would be replaced as soon as
time and conditions allow.
Resident Charles Hotes spoke to proposed original grade changes in the R-16 zoning
district. He said homes in his neighborhood have been built in pits in order to comply with
original grade requirements and the new proposal will not change the result of homes
being developed in pits or preserve the character of R-16. Mr. Hotes suggested more
precise terms and definitions for "steep enough slope" and "located on a slope".
City attorney informed council Mr. Hotes' testimony could be considered under the public
hearing for proposed ordinance amending MMC 17.20.010 relating to the measurement of
height in the R-16 zoning district since matter is not quasi-judicial.
Comment period closed at 7:12 pm.
REPORTS AND ANNOUNCEMENTS
Mayor reported the facilities committee reviewed thirteen submittals from architectural
firms for the city hall project, interviewed the top five candidates, and recommends
Mackenzie Group as successful finalist on consent agenda. Council member Jordan
added the top five candidates were sent a supplemental questionnaire to respond to and
a second written submittal was received from each firm prior to the interview process.
Mayor reported four applications were received for three open positions on the park board
and one application was received for two open positions on the planning commission,
noting one applicant applied for a position on both boards. He said following interviews
and careful consideration of selection criteria, the personnel committee recommends
Marelaine Dykes to park board position three, reappointment of Gabriele Dickmann and
Susan Flagg to park board positions one and four, respectively, and the appointment of
Heija Nunn to planning commission position number one.
Mayor reported he and city manager attended Points Communities' mayors meeting and
King County Prosecuting Attorney Dan Satterberg delivered a presentation on area crime
and spoke about his focus on reducing auto theft.
Council member Rudolph reported a letter was mailed to the FAA under the mayor's
signature on May 13 concerning arrival jet pattern not in accordance with FAA regulations
and stated no response has been received. Council determined a second letter would be
sent to the FAA via certified mail.
Staff summarized department reports and provided updates regarding SR-520 project,
ALPR camera project, NORCOM conversion, and traffic engineer consultant.
City Council Minutes June 8, 2009
Page 2
DRAFT
CONSENT AGENDA
MOTION JORDAN AND SECOND WHITNEY TO APPROVE CONSENT AGENDA
ITEMS WITH EXCEPTION OF PROFESSIONAL SERVICES AGREEMENT FOR CITY
PLANNING CONSULTANT AND CORRECTION TO FACILITIES COMMITTEE
RECOMMENDATION STIPULATING THE SECOND MEETING HELD WITH CITY
COUNCIL FACILITIES COMMITTEE AND NOT FULL CITY COUNCIL AND MOTION
CARRIED 7-0 AT 7:53 PM.
- Approval of May 11, 2009 City Council Regular Meeting Minutes
-Approval of April 2009 Checks/Finance Officer's Report
Claim check numbers 75176 through 75280 in the amount of $263,479.92: and payroll checks
numbers 25310 through 25378 in the amount of $218,203.92.
Voided payroll checks: 25310, 25311; Voided claim checks: 75181, 75190, 75213, 75215, 75219, 75262
- Approval of May 2009 Checks/Finance Officer's Report
Claim check numbers 75281 through 75368 in the amount of $540, 041.94 and payroll checks
numbers 25379 through 25464 in the amount of $214,132.09.
Voided payroll checks: 25406, 25408, 25410 and 25428 through 25444
- Approval of Professional Services Agreement for City Landscape Consultant
- Approval of Revised Planning Commission Work Plan
- Proposed Ordinance to Update MMC 2.40 & 2.44 Related to Advisory Boards and Commissions
- Advisory Board Appointments, Park Board Positions 1, 3 and 4 and Planning Commission
Position 1
- Approval of Facilities Committee Recommendation for City Hall Facilities Architect
- Proposed Ordinance Designating an Agent Responsible to Receive Claims for Damages
PUBLIC HEARING
2010 Budget Gain Public Feedback (7.53 pm)
Public comment period opened at 7:53 pm.
Resident Katie Phelps urged council not to cut planned projects important to citizens,
such as the city hall renovation and the next phase of the surveillance camera project,
even though revenues will continue to decline but to instead utilize reserve funds to keep
projects on time and on track.
Resident Connie Gerlitz inquired about budget process and priorities. Council members
responded and provided Ms. Gerlitz a copy of the strategic plan. Resident asked for
clarification of park expansion and underground utilities on strategic plan and council
members conveyed that developing a long term plan for parks in Medina is a goal for the
council.
Resident Doug Dicharry stated his hope that council's top priority would be safety,
including life safety in the renovation of city hall and public safety.
Resident Roger Ngouenet suggested council provide a budget chart before asking for
citizen ideas.
City Council Minutes June 8, 2009
Page 3
DRAFT
Resident Michael Higgins asked if street modifications on 12th and 84th would be included
in the 2010 budget and expressed desire to have funding allocated for streets in that area.
Council members responded by speaking to the budget, capital improvement and
transportation improvement plans, and engineer consultant processes.
Resident Pat Boyd said there should be more opportunities later in the year for citizens to
provide input for next year's budget. Council members explained tonight's public hearing
is an additional hearing scheduled to allow citizens more opportunity to participate in the
budget process.
Resident Janie Lee commended council for allowing citizens to participate on an ad -hoc
committee for strategic planning and added that safety was a top concern at that meeting.
Ms. Lee suggested public hearings concerning the budget be noticed and communicated
to the residents to notify citizens of their opportunity to speak.
Resident Bruce Hand urged council to build into budget contingency planning and to
prioritize projects if expenditures cannot be aligned with revenues.
Resident Julie Barrett spoke to an incident concerning toxic chemicals being sprayed onto
the exterior of the home and concrete next door to hers. She said there is no plan to
handle an unpredictable situation such as this and expressed her concern about the
harmful impact it had on neighbors and the environment.
Public hearing closed at 8:30 pm.
Ordinance Amending MMC 17.20.010 Relating to the Measurement of Height in the R16
Zoning District (8:31 pm)
Grumbach explained the planning commission's recommendation and responded to
council inquiries. Mayor opened public hearing at 8:47 pm.
Resident Charles Hotes voiced that houses will be built in pits and spoke against passage
of ordinance. He suggested council further study existing grade versus original grade.
Judie O'Brien stated she was speaking as a resident and not on behalf of the planning
commission. Ms. O'Brien spoke in favor of the ordinance. She articulated her
disagreement of 25 foot walls and pointed out which properties would be affected by the
code change.
Roger Ngouenet remarked the way of establishing original grade is not good for Medina.
Mr. Ngouenet had no comment pertaining to building height.
Public hearing closed at 9:08 pm.
City Council Minutes June 8, 2009
Page 4
DRAFT
OTHER BUSINESS
Ordinance Amending MMC 17.20.010 Relating to the Measurement of Height in the R16
Zoning District (9:08 pm)
Council discussed proposed ordinance.
MOTION BLAZEY AND SECOND RUDOLPH TO APPROVE ORDINANCE AS
WRITTEN. MOTION CARRIED 7-0 AT 9:16 PM.
City Attorney Contract Authorization (9:17 pm)
Hanson summarized recommendation. Council members discussed selection process.
MOTION LAWRENCE AND SECOND JORDAN TO DIRECT COUNCIL PERSONNEL
COMMITTEE TO INTERVIEW TOP THREE CANDIDATES. MOTION CARRIED 4-3
NELSON, RUDOLPH, WHITNEY OPPOSED AT 9:28 PM.
Approval of Professional Services Agreement for City Planning Consultant (9:30 pm)
Grumbach explained interview and selection process.
MOTION JORDAN AND SECOND RUDOLPH TO APPROVE AND AUTHORIZE CITY
MANAGER TO SIGN AN AGREEMENT WITH OTAK TO PROVIDE PLANNING
CONSULTANT SERVICES WITH THE CITY. MOTION CARRIED 7-0 AT 9:35 PM.
Heliport (9:35 pm)
Following discussion, council elected to take no position on the issue.
EXECUTIVE SESSION
The City Council recessed into Executive Session at 9:44 pm, for an estimated time of ten
minutes, pursuant to RCW 42.30.110 (1)(i) to discuss with legal counsel representing the
agency litigation or potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a party. No action was
anticipated.
City Council Members Biglow, Blazey, Jordan, Lawrence, Nelson, Rudolph, and Whitney;
City Manager and City Attorney were present. Executive Session adjourned and Council
resumed its Regular Meeting at 9:57 pm. No action was taken.
City Council Minutes June 8, 2009
Page 5
DRAFT
ADJOURNMENT
There being no further council business to discuss, the June 8, 2009, Regular Meeting of
the Medina City Council adjourned at 9:57 pm.
The City Council will hold a Special Study Session, Monday, June 29, 2009, at 6:30 pm.
The next Regular Meeting of the Medina City Council will be held, Monday, July 13, 2009
at 6:30 pm.
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes June 8, 2009
Page 6
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Medina City Hall Council Chambers
June 29, 2009, 6:30 pm
CALL TO ORDER
ITEM CA-2
DRAFT
The June 29, 2009, Special Meeting of the Medina City Council was called to order by
Mayor Nelson at 6:38 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence,
Mark Nelson, Bob Rudolph, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Robert Grumbach,
Development Services Director; and Joe Willis, Public Works
Director
OTHER BUSINESS
Traffic Study Status Report (6:38 pm)
The Transpo Group was not available to present report; Willis summarized work
conducted by consultant to date.
CIP/TIP Discussion (6:43 pm)
Willis reviewed plans and answered council inquiries. Council provided input to staff for
revised plan to be presented at July regular meeting.
Comprehensive Plan/Public Participation Discussion (7.30 pm)
Grumbach summarized the content of the memorandum and answered council questions.
Council supported staff recommendation for early public outreach on the comprehensive
plan.
Zoning and Permitting Study Discussion (7:46 pm)
Grumbach discussed with the council key policy questions from the study and received
input from the council.
2009 Revenue/Expenditure Projections (8:55 pm)
Hanson estimated revenues and expenditures to date and council discussion followed.
Hanson suggested development of city financial policies for future use.
DRAFT
ADJOURNMENT
There being no further council business to discuss, the June 29, 2009, Special Meeting of
the Medina City Council adjourned at 9:23 pm.
The next Regular Meeting of the Medina City Council will be held, Monday, July 13, 2009
at 6:30 pm.
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes June 29, 2009
Page 2
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75369 18535 ACADEMY CAFE
06/02/2009 1094
001 000 000 521 20 43 00
1,430.00
MEALS -LAW ENFORCE ACAD
INVOICE TOTAL
1,430.00
CHECK TOTAL
1,430.00
75370 18404 AT&T MOBILITY
06/02/2009 04/09-05/08
001 000 000 525 60 42 00
56.31
MP775 MODEM
INVOICE TOTAL
56.31
CHECK TOTAL
56.31
75371 18286 BAKER, RACHEL
06/02/2009 05/20-05/21
001 000 000 518 10 43 00
327.98
CONF MEAL, LODGING,MILEA
INVOICE TOTAL
327.98
CHECK TOTAL
327.98
75372 18147 BANK OF AMERICA
06/02/2009 MAY'09-BAKER
001 000 000 518 10 31 00
227.52
CC CHARGES 04/18-05/15
001 000 000 518 10 43 00
975.00
001 000 000 518 10 43 00
499.00
001 000 000 518 10 44 00
52.00
001 000 000 518 10 49 10
39.00
001 000 000 518 30 45 00
280.00
001 000 000 518 90 31 00
373.72
001 000 000 518 90 41 50
179.40
INVOICE TOTAL
2,625.64
JUNE'06-CHEN
001 000 000 521 20 41 00
69.00
CREDIT CARD 04/23-5/15
001 000 000 521 20 48 00
153.96
001 000 000 525 60 48 00
179.36
INVOICE TOTAL
402.32
MAY'09-GRUMBACH
001 000 000 558 60 43 00
761,36
CC 04/19-4/29 CONFERENC
INVOICE TOTAL
761.36
MAY'09-WILLIS
001 000 000 576 80 43 00
232.00
CC WA PROF LICENSES
INVOICE TOTAL
232.00
JUNE'06-CHEN
307 000 000 595 30 63 13
54.72
CREDIT CARD 04/23-5/15
INVOICE TOTAL
54.72
CHECK TOTAL
4,076.04
75373 9870 BECKLEY, BRIANA LEE
06/02/2009 05/13/09
001 000 000 521 20 43 00
31.90
TRAINING MILEAGE
INVOICE TOTAL
31.90
CHECK TOTAL
31.90
75374 1500 BELLEVUE CITY TREASURER
06/02/2009 04/28/09
001 000 000 576 80 47 00
37.47
WTR SERVICE 02/05-04/13
INVOICE TOTAL
37.47
5/12/2009
001 000 000 576 80 47 00
322.77
SERVICE 02/10-04/07
INVOICE TOTAL
322.77
CHECK TOTAL
360.24
75375 18110 CHEVRON (POLICE)
06/02/2009 18152240
001 000 000 521 20 32 00
1,514.34
FUEUSERVICE/LABOR
INVOICE TOTAL
1,514.34
CHECK TOTAL 1,514.34
Page 1
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75376
18192 CNR, INC
06/02/2009 11651
001 000 000 518 90 48 00
181.04
PHONE SYSTEM MAINT
INVOICE TOTAL
181.04
CHECK TOTAL
181.04
75377
18275 CRYSTAL AND SIERRA SPRINGS ADM
06/02/2009 5/09-ADMIN
001 000 000 518 10 31 00
54.01
WATER SERVICE-4/23-5/07
INVOICE TOTAL
54.01
CHECK TOTAL
54.01
75378
3385 CRYSTAL AND SIERRA SPRINGS-PD
06/02/2009 05/09-POLICE
001 000 000 521 20 31 00
35.28
WATER SERVICE 4/23-5/07
INVOICE TOTAL
35.28
CHECK TOTAL
35.28
75379
18274 CRYSTAL AND SIERRA SPRINGS-PW
06/02/2009 05/09-PW
001 000 000 576 80 31 00
46.06
WATER SERVICE 5/7/09
INVOICE TOTAL
46.06
CHECK TOTAL
46.06
75380
18063 DATA BASE SECURE RECORDS
06/02/2009 43483
001 000 000 518 10 41 00
254.44
DESTRUCTION
SECURE SHREDDING
INVOICE TOTAL
254.44
CHECK TOTAL
254.44
75381
18137 DELL MARKETING LP
06/02/2009 XD73N3DW3
001 000 000 521 20 48 00
165.56
MONITOR FOR COMPUTER
INVOICE TOTAL
165.56
XD74395N4
001 000 000 521 20 48 00
82.45
VIDEO CARD FOR MONITOR
307 000 000 595 30 63 13
82.46
INVOICE TOTAL
164.91
CHECK TOTAL
330.47
75382
18418 DISH NETWORK
06/02/2009 05/11/09
001 000 000 525 60 42 00
487.76
MCC SAT TV SERVICE
INVOICE TOTAL
487.76
CHECK TOTAL
487.76
75383
3810 DUCKY'S OFFICE FURNITUR
E 06/02/2009 14943
001 000 000 521 20 64 10
272.66
OFFICE CHAIR
INVOICE TOTAL
272.66
CHECK TOTAL
272.66
75384
4640 ENA COURIERS INC
06/02/2009 214943
001 000 000 521 20 42 00
44.46
COURIER KIRKLAND COURT
INVOICE TOTAL
44.46
215283
001 000 000 521 20 42 00
74.10
COURIER KIRKLAND COURT
INVOICE TOTAL
74.10
CHECK TOTAL
118.56
75385
18317 ENR
06/02/2009 05/06/09
101 000 000 542 30 41 00
82.00
SUBSCRIPTION RENEWAL
INVOICE TOTAL
82.00
CHECK TOTAL
82.00
Page 2
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75386 18092 ENVIRONMENT CONTROL
06/02/2009 4104446
001 000 000 518 30 48 00
127.97
TISSUE, TOWELS, HAND SP
INVOICE TOTAL
127.97
699087
001 000 000 518 30 48 00
985.00
MONTHLY MAINT-MAY'09
INVOICE TOTAL
985.00
CHECK TOTAL
1,112.97
75387 18112 EVER -MARK, LLC
06/02/2009 20360
001 000 000 521 20 49 40
403.27
319 BLUE FLIP FLYERS
INVOICE TOTAL
403.27
20364
001 000 000 521 20 49 60
877.14
PRIZE WHEEL & GRAPHICS
INVOICE TOTAL
877.14
20365
001 000 000 521 20 49 60
242.70
100 WRIST BANDS
INVOICE TOTAL
242.70
20373
001 000 000 521 20 49 60
599.88
100 WATER BOTTLES
INVOICE TOTAL
599.88
CHECK TOTAL
2,122.99
75388 18280 EVERGREEN RV SERVICE
06/02/2009 72952
001 000 000 525 60 48 00
662.99
FLFR CAMERA COVER -COACH
INVOICE TOTAL
662.99
CHECK TOTAL
662.99
75389 5410 FISCHER, CRAIG T
06/02/2009 05/11/09
001 000 000 518 90 31 00
41.57
KVM SWITH AND AC CORD
INVOICE TOTAL
41.57
CHECK TOTAL
41.57
75390 18329 GREYTAK, PAMELA J.
06/02/2009 05/07/09
001 000 000 518 10 43 00
46.20
MILEAGE FOR BANK TRIPS
INVOICE TOTAL
46.20
CHECK TOTAL
46.20
75391 18537 GRUMBACH, ROBERT
O6/02/2009 04/24-04/28
001 000 000 558 60 43 00
259.20
AIR FARE TO CONFERENCE
INVOICE TOTAL
259.20
CHECK TOTAL
259.20
75392 18482 HANSON, DONNA K
06/02/2009 MAY'09
001 000 000 513 10 21 50
400.00
CAR ALLOWANCE MAY'09
INVOICE TOTAL
400.00
CHECK TOTAL
400.00
75393 6340 HOMEGUARD SECURITY SERVICES
06/02/2009 EI1074
001 000 000 521 20 42 00
35.95
PROP RM ALARM MONITOR
INVOICE TOTAL
35.95
CHECK TOTAL
35.95
Page 3
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75394 18394 INTEGRA TELECOM
06/02/2009 05/10/2009
001 000 000 518 10 42 00
673.57
PHONE CHGS/DATA CIRCUIT
INVOICE TOTAL
673.57
210172214
001 000 000 518 10 42 00
147.83
DATA CIRCUIT TROUBLE/SH
INVOICE TOTAL
147.83
CHECK TOTAL
821.40
75395 18207 KAESER & BLAIR INCORPORATED
06/02/2009 90401403
001 000 000 521 20 49 60
249.44
250 KEY CHAIN WHISTLES
INVOICE TOTAL
249.44
90401409
001 000 000 521 20 49 60
298.23
250 LIP BALM
INVOICE TOTAL
298.23
90401413
001 000 000 521 20 49 60
187.47
105 SLIMLINE KEY LIGHT
INVOICE TOTAL
187.47
CHECK TOTAL
735.14
75396 8210 KC FINANCE -JAIL SERVICES
06/02/2009 1525420
001 000 000 521 20 51 50
3,576.16
MISDEMEANOR MAINT MAR09
INVOICE TOTAL
3,576.16
CHECK TOTAL
3,576.16
75397 8301 KC OFFICE OF FINANCE
06/02/2009 WRIA8'4474
101 000 000 542 30 41 00
921.33
KCDNRP SERVICES-1/3 PAY
INVOICE TOTAL
921.33
CHECK TOTAL
921.33
75398 8625 KIRKLAND MUNICIPAL COURT
06/02/2009 APR109MED
001 000 000 512 50 51 10
4,440.00
FILING FEES APRIL'09
INVOICE TOTAL
4,440.00
CHECK TOTAL
4,440.00
75399 18538 KIVIAT, SARA
06/02/2009 05/25/09
001 000 000 518 10 42 00
45.95
INTERNET 5/22-6/21
INVOICE TOTAL
45.95
CHECK TOTAL
45.95
75400 8755 KUSTOM SIGNALS, INC.
06/02/2009 390368
001 000 000 521 20 48 00
155.64
RADAR REPAIR PART
INVOICE TOTAL
155.64
CHECK TOTAL
155.64
75401 9063 LYNN PEAVEY COMPANY
06/02/2009 201687
001 000 000 521 20 31 40
145.05
EVIDENCE PKGING SUPPLYS
INVOICE TOTAL
145.05
CHECK TOTAL
145.05
75402 10050 MDF - MOST DEPENDABLE F
OUNTAINS INC 06/02/2009 INV14609
001 000 000 576 80 31 01
108.00
2 CARTRIDGES 60 PSI
INVOICE TOTAL
108.00
CHECK TOTAL
108.00
75403 18370 MHM RESOURCES, INC
06/02/2009 125AI0112563
001 000 000 514 10 49 10
76.00
FSA ADM FEE/COMPLIANCE
INVOICE TOTAL
76.00
CHECK TOTAL
76.00
Page 4
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75404 18099 MICHAEL'S DRY CLEANING
06/02/2009 03/02-04/30
001 000 000 521 20 22 00
149.52
UNIFORM CLEANING
INVOICE TOTAL
149.52
CHECK TOTAL
149.52
75405 18289 MOBERLY & ROBERTS, P.L.L.C.
06/02/2009 105
001 000 000 512 50 41 10
4,000.00
PROSECUTION SERVICES
INVOICE TOTAL
4,000.00
CHECK TOTAL
4,000.00
75406 18463 MX LOGIC
06/02/2009 INV276935
001 000 000 518 90 41 50
331.20
ARCHIVE STORAGE/ACCESS
INVOICE TOTAL
331.20
CHECK TOTAL
331.20
75407 18255 NETWORK BILLING SYSTEMS
06/02/2009 01799414
001 000 000 518 10 42 00
518.58
CITY HALL
INTERNET CONNECT MGMT
INVOICE TOTAL
518.58
CHECK TOTAL
518.58
75408 18249 NETWORK BILLING SYSTEMS-PW
06/02/2009 01799414
001 000 000 518 10 42 00
3.84
CITY SHOP INTERNET MGMT
INVOICE TOTAL
3.84
CHECK TOTAL
3.84
75409 18455 NORTHWEST INSTRUMENT SERVICES
06/02/2009 10237
001 000 000 521 20 48 00
104.03
CALIBRATION OF SCALE
INVOICE TOTAL
104.03
CHECK TOTAL
104.03
75410 10550 OFFICE DEPOT CREDIT PLAN
06/02/2009 473672961-001
001 000 000 525 60 31 00
111.64
5 BLK CARTRIDGES
INVOICE TOTAL
111.64
CHECK TOTAL
111.64
75411 10555 OGDEN MURPHY WALLACE
06/02/2009 674458
001 000 000 515 20 41 10
7,969.04
MISC RETAINER APRIL'09
INVOICE TOTAL
7,969.04
674474
001 000 000 515 20 41 10
4,313.32
SERVICES FOR APRIL'09
INVOICE TOTAL
4,313.32
CHECK TOTAL
12,282.36
75412 10556 OIC EQUIPMENT INC
06/02/2009 45972
001 000 000 576 80 31 00
219.00
OFFICE TRAILER RENTAL
INVOICE TOTAL
219.00
CHECK TOTAL
219.00
75413 10700 OTAK
06/02/2009 04/04-05/01
001 000 000 558 60 41 01
1,391.90
ON -CALL PLANNING SRVCES
INVOICE TOTAL
1,391.90
04/04-05/01 /09
001 000 000 558 60 41 50
814.00
LANDSCAPE REVIEW APR'09
INVOICE TOTAL
814.00
CHECK TOTAL
2,205.90
Page 5
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75414 11020 PACIFIC TOPSOILS, INC.
06/02/2009 304393
001 000 000 576 80 41 04
168.27
DUMPING CHARGES & FEES
INVOICE TOTAL
168.27
CHECK TOTAL
168.27
75415 11100 PETTY CASH
06/02/2009 06/01/09
001 000 000 518 10 31 00
15.22
PETTY CASH REIMBURSEMNT
001 000 000 518 10 42 00
4.50
001 000 000 518 10 42 00
5.90
001 000 000 518 10 42 00
5.74
001 000 000 518 10 42 00
5.90
001 000 000 518 10 42 00
5.32
001 000 000 518 10 42 00
6.07
001 000 000 518 10 42 00
7.17
001 000 000 518 10 42 00
7.29
001 000 000 518 10 49 10
1.58
001 000 000 521 20 49 00
3.21
001 000 000 521 20 49 00
8.18
INVOICE TOTAL
76.08
CHECK TOTAL
76.08
75416 18391 PRENTICE, WAYNE
06/02/2009 4
001 000 000 518 10 41 90
780.00
FILE HELP/INSP LOG
INVOICE TOTAL
780.00
CHECK TOTAL
780.00
75417 11700 PUGET SOUND ENERGY
06/02/2009 MAY'09 E
001 000 000 518 10 47 00
642.29
ELECTRIC CITY HALL
INVOICE TOTAL
642.29
MAY'09 B
001 000 000 576 80 47 00
233.28
ELECTRIC SHOP
INVOICE TOTAL
233.28
MAY'09 D
001 000 000 576 80 47 00
9.25
ELECTRIC 1050 82ND
INVOICE TOTAL
9.25
MAY'09 A
101 000 000 542 63 41 00
1,717.36
STREET LIGHTS
INVOICE TOTAL
1,717.36
MAY'09 C
101 000 000 542 64 41 00
334.72
TRAFFIC CAMS & SAP LINE
INVOICE TOTAL
334.72
CHECK TOTAL
2,936.90
75418 11820 QW EST
06/02/2009 05/07/09
001 000 000 576 80 42 00
49.01
PUBLIC WORKS FAX
INVOICE TOTAL
49.01
CHECK TOTAL
49.01
75419 18447 SATWORX
06/02/2009 3007900027
001 000 000 525 60 42 00
92.69
MCC SAT PHONE
INVOICE TOTAL
92.69
CHECK TOTAL
92.69
75420 13400 SECURITY SAFE & LOCK INC
06/02/2009 379216
001 000 000 576 80 41 00
440.19
6 PADLOCK G SERIES 55P
INVOICE TOTAL
440.19
CHECK TOTAL 440.19
Page 6
CITY OF MEDINA
CLAIM CHECK REGISTER
JUNE, 2009
ITEM CA-3
CHECK VENDOR DATE
NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER
75421 13405 SIRCHIE FINGER PRINT LABORATORIE 06/02/2009 0512060-IN
FINGERPRINT INK STRIPS
75422 18438 SKOOG, ANNE
75423 18360 SPRINT
75424 13520 STAPLES BUSINESS ADVANTAGE
06/02/2009 205
GIS MAPPING/AUTO CAD
06/02/2009 196658245
CELL PHONES 04/13-05/12
06/02/2009 3118748875
BATTERIES AND CORR TAPE
3118748876
PAPER
3118748877
MISC. OFFICE SUPPLIES
3118748874
PAPER & CARTRIDGES
75425 15203 UTILITIES UNDERGROUND LOCATION 06/02/2009 9040131
CENTER EXCAVATION NOTIFICATION
75426 18536 VIDEO ONLY, INC.
06/02/2009 2478267
MONITORS FOR CAMERAS
75427 15600 WA ASSOC OF SHERIFFS & POLICE 06/02/2009 DUES 2009-00022
CHIEFS ASSOCIATE DUES YOURKOSK
DUES 2009-00044
ASSOCIATE DUES-KANE
75428 16106 WA ST DEPT OF TRANSPORTION 06/02/2009 CL15271
FUEL
ACCOUNT NUMBER AMOUNT
001 000 000 521 20 31 40
100.01
INVOICE TOTAL
100.01
CHECK TOTAL
100.01
101 000 000 542 30 41 00
4,630.00
INVOICE TOTAL
4,630.00
CHECK TOTAL
4,630.00
001 000 000 518 10 42 00
86.67
001 000 000 521 20 42 00
310.57
001 000 000 576 80 42 00
130.17
INVOICE TOTAL
527.41
CHECK TOTAL
527.41
001 000 000 518 10 31 00
51.18
INVOICE TOTAL
51.18
001 000 000 518 10 31 00
89.77
INVOICE TOTAL
89.77
001 000 000 518 10 31 00
80.13
INVOICE TOTAL
80.13
001 000 000 521 20 31 00
100.02
INVOICE TOTAL
100.02
CHECK TOTAL
321.10
101 000 000 542 30 47 00
26.40
INVOICE TOTAL
26.40
CHECK TOTAL
26.40
307 000 000 595 30 63 13
3,493.02
INVOICE TOTAL
3,493.02
CHECK TOTAL
3,493.02
001 000 000 521 20 49 40
75.00
INVOICE TOTAL
75.00
001 000 000 521 20 49 40
75,00
INVOICE TOTAL
75.00
CHECK TOTAL
150.00
001 000 000 521 20 32 00
41.60
001 000 000 576 80 32 00
50.13
INVOICE TOTAL
91.73
CHECK TOTAL 91.73
Page 7
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75429 18465 WA STATE PATROL
06/02/2009 109008215
001 000 000 521 20 41 50
77.00
BACKGROUND CHECKS APR09
INVOICE TOTAL
77.00
CHECK TOTAL
77.00
75430 18486 WHITE SWAN OPERATION LLC
06/02/2009 20
001 000 000 521 20 32 00
33.00
POLICE CAR WASHES
INVOICE TOTAL
33.00
CHECK TOTAL
33.00
75431 18220 WIDE FORMAT COMPANY, THE
06/02/2009 37484
001 000 000 518 10 49 40
11.50
COPIES
INVOICE TOTAL
11.50
37536
001 000 000 518 10 49 40
10.95
COPIES
INVOICE TOTAL
10.95
CHECK TOTAL
22.45
75432 18528 WILCOX, STEVE
06/02/2009 MAY'09
001 000 000 558 60 21 50
75.00
CAR ALLOWANCE MAY'09
INVOICE TOTAL
75.00
CHECK TOTAL
75.00
75433 18197 WILLIS, JOE
06/02/2009 MAY'09
001 000 000 576 80 43 00
285.00
CAR ALLOWANCE MAY'09
INVOICE TOTAL
285.00
CHECK TOTAL
285.00
75434 18375 DEPARTMENT OF LICENSING -AUTO
06/08/2009 030/09
001 000 000 521 20 64 50
164.75
LICENSE 2009 TAHOE
INVOICE TOTAL
164.75
CHECK TOTAL
164.75
75435 6330 HOME DEPOT CREDIT SERVICES
06/09/2009 4025874
001 000 000 518 30 48 00
14.95
12MM BIRCH
INVOICE TOTAL
14.95
5019243
001 000 000 518 30 48 00
36.10
T8 XLL 10 PK
INVOICE TOTAL
36.10
6571764
001 000 000 518 30 48 00
38.29
MISC SUPPLIES
INVOICE TOTAL
38.29
3197004
001 000 000 576 80 31 00
(16.43)
PALLET FEE REFUND
INVOICE TOTAL
(16.43)
1570101
001 000 000 576 80 31 01
6.44
CSCD PAVER
INVOICE TOTAL
6.44
9080271
001 000 000 576 80 31 01
35.19
ADAPTOR, PLIERS,WRENCH
INVOICE TOTAL
35.19
2212676
101 000 000 542 30 31 00
115.41
VINCA MIRROR
INVOICE TOTAL
115.41
3011186
101 000 000 542 30 31 00
111.49
4X4 12 PT/CS
INVOICE TOTAL
111.49
CHECK TOTAL
341.44
Page 8
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75436
351 ACCURINT - ACCOUNT 1011
660 06/12/2009 20090430
001 000 000 521 20 41 00
50.00
APR'09 MIN COMMITMENT
INVOICE TOTAL
50.00
CHECK TOTAL
50.00
75437
18090 ATTORNEY & NOTARY SUPPLY
06/12/2009 06/01/09
001 000 000 518 10 31 00
117.00
NOTARY RENEWAL-FISCHER
INVOICE TOTAL
117.00
CHECK TOTAL
117.00
75438
18286 BAKER, RACHEL
06/12/2009 06/09/09
001 000 000 518 10 43 00
29.70
MILEAGE -TRAIN & STORAGE
INVOICE TOTAL
29.70
CHECK TOTAL
29.70
75439
18460 BANC OF AMERICA LEASING
06/12/2009 011005610
001 000 000 521 20 45 00
211.13
COPY MACHINE LEASE
INVOICE TOTAL
211.13
CHECK TOTAL
211.13
75440
18322 BRAT WEAR
06/12/2009 313937
001 000 000 521 20 22 00
172.76
TASER INSERT/RETROFIT
INVOICE TOTAL
172.76
CHECK TOTAL
172.76
75441
18539 BRG PRECISION PRODUCTS INC
06/12/2009 0014793-IN
001 000 000 525 60 31 00
1,034.93
2 DIGITAL CLOCKS
INVOICE TOTAL
1,034.93
CHECK TOTAL
1,034.93
75442
18168 BUD CLARY CHEVROLET
06/12/2009 9365
001 000 000 521 20 64 50
29,353.58
2009 CHEV TAHOE TRUCK
INVOICE TOTAL
29,353.58
CHECK TOTAL
29,353.58
75443
18192 CNR, INC
06/12/2009 11672
001 000 000 518 90 48 00
181.04
IP PHONE SYS MAINT
INVOICE TOTAL
181.04
CHECK TOTAL
181.04
75444
18063 DATA BASE SECURE RECORDS
06/12/2009 44004
001 000 000 518 10 41 00
315.87
DESTRUCTION
SECURE DESTRUCTION -MAY
INVOICE TOTAL
315.87
CHECK TOTAL
315.87
75445
350 DON EAGON
06/12/2009 10034
001 000 000 518 90 48 00
285.00
IT SUPPORT
INVOICE TOTAL
285.00
CHECK TOTAL
285.00
75446
3890 EASTSIDE PUBLIC SAFETY
06/12/2009 5367
001 000 000 521 20 51 20
676.06
COMMUNICATION
RADIO ACCESS FEES-MAY09
INVOICE TOTAL
676.06
CHECK TOTAL
676.06
Page 9
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOL
75447
4640 ENA COURIERS INC
06/12/2009 215583
001 000 000 521 20 42 00
COURIER SVCE KIRK COURT
INVOICE TOTAL
CHECK TOTAL
75448
18280 EVERGREEN RV SERVICE
06/12/2009 73062
001 000 000 525 60 48 00
TAX ON INV 72952
INVOICE TOTAL
CHECK TOTAL
75449
8750 FEDEX OFFICE
06/12/2009 513500017586
001 000 000 521 20 41 00
BINDING FOR MAP BOOKS
INVOICE TOTAL
CHECK TOTAL
75450
5276 FINNIGAN, KRIS
06/12/2009 MAY'09
001 000 000 525 60 41 00
4,,
EMERGENCY MANAGEMENT
INVOICE TOTAL
4,,
CHECK TOTAL
4,�
75451
5410 FISCHER, CRAIG T
06/12/2009 06/10/09
001 000 000 518 10 43 00
TRAINING TRAVEL,MEAL
INVOICE TOTAL
CHECK TOTAL
75452
5875 GRAINGER
06/12/2009 9003016418
001 000 000 576 80 31 00
KEY CONTROL CABINET
INVOICE TOTAL
9905096906
001 000 000 576 80 31 01
SILVER DEMING DRILL
INVOICE TOTAL
CHECK TOTAL
75453
18329 GREYTAK, PAMELA J.
06/12/2009 06/02/09
001 000 000 518 10 43 00
BANKING MILEAGE-MAY'09
INVOICE TOTAL
CHECK TOTAL
75454
18482 HANSON, DONNA K
06/12/2009 JUNE'09
001 000 000 513 10 21 50
CAR ALLOWANCE-JUNE 09
INVOICE TOTAL
CHECK TOTAL
e
75455
6340 HOMEGUARD SECURITY SERVICES
06/12/2009 F11072
001 000 000 521 20 42 00
ALARM MONITERING-JUNE09
INVOICE TOTAL
CHECK TOTAL
75456
6345 HORIZON
06/12/2009 6840092-00
001 000 000 576 80 31 00
ADAPTER & QUICK LOCK
INVOICE TOTAL
CHECK TOTAL
75457
8205 KC OFFICE OF FINANCE
06/12/2009 1525078
001 000 000 521 20 42 00
I -NET CONNECT KPD & MD
INVOICE TOTAL
CHECK TOTAL
Page 10
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75458 18440 KONICA MINOLTA BUSINESS
06/12/2009 212184318
001 000 000 521 20 48 00
398.79
SOLUTIONS
QTRLY MAIN PRINTER PD
INVOICE TOTAL
398.79
CHECK TOTAL
398.79
75459 18299 LEADSONLINE.COM
06/12/2009 214972
001 000 000 521 20 41 00
1,668.00
TOTALTRACK SERVICE PKGE
INVOICE TOTAL
1,668.00
CHECK TOTAL
1,668.00
75460 9070 LOWE'S BUSINESS ACCOUNT
06/12/2009 51627
001 000 000 518 30 48 00
22.65
MISC SUPPLIES & CHGES
INVOICE TOTAL
22.65
65104
001 000 000 518 30 48 00
38.25
MISC. SUPPLIES
INVOICE TOTAL
38.25
51341
001 000 000 525 60 48 00
185.06
HITACHI 12V LI-ION COMB
INVOICE TOTAL
185.06
51340
001 000 000 576 80 31 00
64.28
MISC. SUPPLIES
INVOICE TOTAL
64.28
52270
001 000 000 576 80 31 00
27.20
MISC SUPPLIES & CHGES
INVOICE TOTAL
27.20
52991
001 000 000 576 80 31 00
55.16
MISC SUPPLIES
INVOICE TOTAL
55.16
CHECK TOTAL
392.60
75461 18289 MOBERLY & ROBERTS, P.L.L.C.
06/12/2009 110-MAY
001 000 000 512 50 41 10
4,000.00
PROSECUTION SVCES=MAY09
INVOICE TOTAL
4,000.00
CHECK TOTAL
4,000.00
75462 18122 MOTOROLA
06/12/2009 13732212
001 000 000 525 60 41 02
6,233.66
2 RADIOS & SFTWARE-CV
INVOICE TOTAL
6,233.66
CHECK TOTAL
6,233.66
75463 10155 MUNICIPAL RESEARCH & SERVICES
06/12/2009 AG10172
001 000 000 576 80 41 00
100.00
CONSULTING SVCES-ROSTER
INVOICE TOTAL
100.00
CHECK TOTAL
100.00
75464 18463 MX LOGIC
06/12/2009 INV287058
001 000 000 518 90 41 50
331.20
EMAIL DEF ARCHIVE & CON
INVOICE TOTAL
331.20
CHECK TOTAL
331.20
75465 18255 NETWORK BILLING SYSTEMS
06/12/2009 01809409
001 000 000 518 10 42 00
526.36
CITY HALL
CONNECT MGMT-CITY HALL
INVOICE TOTAL
526.36
CHECK TOTAL
526.36
Page 11
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75466 18249 NETWORK BILLING SYSTEMS-PW
06/12/2009 01809410
001 000 000 518 10 42 00
167.65
CONNECT MGMT-CITY SHOP
INVOICE TOTAL
167.65
CHECK TOTAL
167.65
75467 18318 NORTHWEST AED, INC.
06/12/2009 1685
001 000 000 525 60 31 00
722.59
SWINE FLU SUPPLIES
INVOICE TOTAL
722.59
CHECK TOTAL
722.59
75468 10550 OFFICE DEPOT CREDIT PLAN
06/12/2009 476019753-001
001 000 000 521 20 31 00
101.22
OFFICE SUPPLIES
INVOICE TOTAL
101.22
476387198-001
001 000 000 525 60 31 00
82.75
3-CANON COLORED INK
INVOICE TOTAL
82.75
CHECK TOTAL
183.97
75469 10555 OGDEN MURPHY WALLACE
06/12/2009 675319
001 000 000 515 20 41 10
3,971.65
LEGAL SERVICES MAY'09
INVOICE TOTAL
3,971.65
675340
001 000 000 515 20 41 10
612.65
LEGAL SERVICES MAY'09
INVOICE TOTAL
612.65
CHECK TOTAL
4,584.30
75470 12005 ROTH HILL ENGINEERING PARTNERS
06/12/2009 APRIL'09
001 000 000 558 60 41 07
15,031.88
ENGINEERING SVCES APR09
INVOICE TOTAL
15,031.88
CHECK TOTAL
15,031.88
75471 13350 SEATTLE TIMES, THE
06/12/2009 05/10-05/16
001 000 000 518 10 44 00
138.00
PUBLICATIONS -LEGAL ADS
INVOICE TOTAL
138.00
CHECK TOTAL
138.00
75472 12660 SOS DATA SERVICES INC
06/12/2009 24337
001 000 000 518 10 49 30
733.54
MONTHLY NEWSLETTER-JUNE
INVOICE TOTAL
733.54
CHECK TOTAL
733.54
75473 18377 SOUND TREE SOLUTIONS, INC
06/12/2009 09-028
001 000 000 558 60 41 50
250.00
HAZARD TREE EVALUATION
INVOICE TOTAL
250.00
CHECK TOTAL
250.00
75474 13520 STAPLES BUSINESS ADVANTAGE
06/12/2009 3120380358
001 000 000 518 10 31 00
72.36
OFFICE SUPPLIES
INVOICE TOTAL
72.36
3120380360
001 000 000 518 10 31 00
47.75
MISC. OFFICE SUPPLIES
INVOICE TOTAL
47.75
3119486217
001 000 000 521 20 31 00
75.03
MISC OFFICE SUPPLIES
INVOICE TOTAL
75.03
3119486214
001 000 000 558 60 31 00
37.62
DESK CALCULATOR
INVOICE TOTAL
37.62
CHECK TOTAL
232.76
Page 12
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75475 18132 TUKWILA, CITY OF
06/12/2009 MB-00401
001 000 000 521 20 51 50
250.00
JAG ASSESSMENTS
INVOICE TOTAL
250.00
CHECK TOTAL
250.00
75476 16109 WA ST DEPT OF LICENSING
06/12/2009 E754909-HAEHL
631 000 000 389 12 52 88
18.00
RENEWAL LICENSE FEE
INVOICE TOTAL
18.00
E754910-BRUSTKER
631 000 000 389 12 52 88
18.00
CONCEALED WEAPON PERMIT
INVOICE TOTAL
18.00
E754911-HILL
631 000 000 389 12 52 88
18.00
WEAPONS PERMIT
INVOICE TOTAL
18.00
E754912-HILL
631 000 000 389 12 52 88
18.00
WEAPONS PERMIT
INVOICE TOTAL
18.00
CHECK TOTAL
72.00
75477 18146 WEDLUND, CAROLL
06/12/2009 MAY'09
001 000 000 521 20 41 00
2,046.00
CIVIL SERVICE EXAMINER
INVOICE TOTAL
2,046.00
CHECK TOTAL
2,046.00
75478 18220 WIDE FORMAT COMPANY, THE
06/12/2009 37809
001 000 000 518 10 31 00
88.70
BUS CARDS -TOM EARLY
INVOICE TOTAL
88.70
37750
001 000 000 518 10 49 40
25.19
CITY MAPS
INVOICE TOTAL
25.19
37857
001 000 000 525 60 31 00
124.28
COPIES
INVOICE TOTAL
124.28
CHECK TOTAL
238.17
75479 18528 WILCOX, STEVE
06/12/2009 JUNE'09
001 000 000 558 60 21 50
75.00
CAR ALLOWANCE-JUNE'09
INVOICE TOTAL
75.00
CHECK TOTAL
75.00
75480 18197 WILLIS, JOE
06/12/2009 JUNE'09
001 000 000 576 80 43 00
285.00
CAR ALLOWANCE-JUNE'09
INVOICE TOTAL
285.00
CHECK TOTAL
285.00
75481 16055 WSLEFIA
06/12/2009 07/21-07/24
001 000 000 521 20 43 00
115.00
CONF REG & MEMBERSHIP
INVOICE TOTAL
115.00
CHECK TOTAL
115.00
75482 422 XO COMMUNICATION SERVICES-PD
06/12/2009 36974340
001 000 000 521 20 42 00
56.22
PROPERTY ROOM PHONE LIN
INVOICE TOTAL
56.22
CHECK TOTAL 56.22
Page 13
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOL
75483
18035 YAKIMA COUNTY DEPT OF CORRECTIC 06/12/2009 APRIL'09-HOUSING
001 000 000 521 20 51 50
3,,
APRIL INMATE HOUSING
INVOICE TOTAL
3;
CHECK TOTAL
3,,
75484
351 ACCURINT - ACCOUNT 1011
660 06/26/2009 20090531
001 000 000 521 20 41 00
INV RESEARCH TOOL MAY09
INVOICE TOTAL
CHECK TOTAL
75485
18404 AT&T MOBILITY
06/26/2009 06162009
001 000 000 525 60 42 00
MODEM FOR MOBILE CC
INVOICE TOTAL
CHECK TOTAL
75486
18090 ATTORNEY & NOTARY SUPPLY
06/26/2009 85387
001 000 000 518 10 49 20
SHIPPING & TAX ON ORDER
INVOICE TOTAL
CHECK TOTAL
75487
18286 BAKER, RACHEL
06/26/2009 06/18/09
001 000 000 518 10 41 00
RECORDING FEES FOR ORD
INVOICE TOTAL
CHECK TOTAL
75488
18147 BANK OF AMERICA
06/26/2009 JUNE'09-BAKER
001 000 000 518 30 45 00
STORAGE UNIT RENT JUNE
INVOICE TOTAL
CHECK TOTAL
75489
18541 BEN MEADOWS
06/26/2009 1013490650
001 000 000 576 80 31 01
MEASURING STAFF 4-8 FT
INVOICE TOTAL
CHECK TOTAL
75490
18110 CHEVRON (POLICE)
06/26/2009 530596
001 000 000 521 20 32 00
1'f
FUEL 05/06-06/05
INVOICE TOTAL
1,f
CHECK TOTAL
1,f
75491
3383 CRUM, LINDA
06/26/2009 06/11/09
001 000 000 521 20 43 00
MEETING SUPPLIES
INVOICE TOTAL
CHECK TOTAL
75492
18275 CRYSTAL AND SIERRA SPRINGS -ADM
06/26/2009 5291733
001 000 000 518 10 31 00
CITY HALL WATER
INVOICE TOTAL
CHECK TOTAL
75493
3385 CRYSTAL AND SIERRA SPRINGS-PD
06/26/2009 0609-2951294
001 000 000 521 20 31 00
POLICE WATER
INVOICE TOTAL
CHECK TOTAL
Page 14
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75494
18274 CRYSTAL AND SIERRA SPRINGS-PW
06/26/2009 0609-2948782
001 000 000 576 80 31 00
37.63
PUBLIC WORKS -WATER
INVOICE TOTAL
37.63
CHECK TOTAL
37.63
75495
3405 DAVEY TREE EXPERT COMPANY
06/26/2009 902415184
001 000 000 576 80 41 04
211.34
FERTILIZER BEACH PARK
INVOICE TOTAL
211.34
CHECK TOTAL
211.34
75496
18450 DOUG FOX TRAVEL
06/26/2009 4218929
001 000 000 521 20 43 00
58.20
REBOOKING FEE
INVOICE TOTAL
58.20
CHECK TOTAL
58.20
75497
3890 EASTSIDE PUBLIC SAFETY
06/26/2009 5411
001 000 000 521 20 51 20
676.06
COMMUNICATION
RADIO ACCESS FEE JUNE09
INVOICE TOTAL
676.06
CHECK TOTAL
676.06
75498
4640 ENA COURIERS INC
06/26/2009 215928
001 000 000 521 20 42 00
59.28
COURIER TO KIRK COURT
INVOICE TOTAL
59.28
CHECK TOTAL
59.28
75499
18112 EVER -MARK, LLC
06/26/2009 20546
001 000 000 521 20 49 60
823.49
770 FLIP FLYERS
INVOICE TOTAL
823.49
20572
001 000 000 574 20 22 00
252.22
LIFEGUARD T-SHIRTS
INVOICE TOTAL
252.22
CHECK TOTAL
1,075.71
75500
5450 FOSTER PEPPER
06/26/2009 920448
001 000 000 515 20 41 60
139.50
CIVIL SERVICE LEGAL
INVOICE TOTAL
139.50
922296
001 000 000 515 20 41 60
93.00
CIVIL SERVICE LEGAL
INVOICE TOTAL
93.00
CHECK TOTAL
232.50
75501
18329 GREYTAK, PAMELA J.
06/26/2009 06/22/09
001 000 000 518 10 43 00
92.40
MILEAGE NW CLERK INST
INVOICE TOTAL
92.40
CHECK TOTAL
92.40
75502
6110 HEALTHFORCE BILLING DEPT
06/26/2009 247-38
001 000 000 521 20 41 50
1,197.00
NEW RECRUIT PHYSICALS
INVOICE TOTAL
1,197.00
CHECK TOTAL
1,197.00
Page 15
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75503 6330 HOME DEPOT CREDIT SERVICES
06/26/2009 6080873
001 000 000 518 30 48 00
93.08
MISC. ITEMS
INVOICE TOTAL
93.08
2018144
001 000 000 576 80 31 00
216.83
SAKRETE,LEAK STOP, MISC
INVOICE TOTAL
216.83
2134354
001 000 000 576 80 31 00
50.10
TAPE,CORD, TRI TAP,BULB
INVOICE TOTAL
50.10
3217684
001 000 000 576 80 31 00
135.81
MISC PLANTS
INVOICE TOTAL
135.81
5132590
001 000 000 576 80 31 00
45.05
TERRY TOWELS & SPONGES
INVOICE TOTAL
45.05
5215340
001 000 000 576 80 31 00
156.25
OSCILLATOR,ANNUAL,VIGOR
INVOICE TOTAL
156.25
6590706
001 000 000 576 80 31 00
98.45
32 GAL TRASHCAN
INVOICE TOTAL
98.45
23573
001 000 000 576 80 31 01
8.74
16 TDL & STICK WAX
INVOICE TOTAL
8.74
5595567
001 000 000 576 80 31 01
28.10
SAW AND LEVEL
INVOICE TOTAL
28.10
8023942
101 000 000 542 30 31 00
7.22
NUTS AND BOLTS
INVOICE TOTAL
7.22
CHECK TOTAL
839.63
75504 18394 INTEGRA TELECOM
06/26/2009 06/10/09
001 000 000 518 10 42 00
683.76
DATA CIRCUIT/PHONE FAX
INVOICE TOTAL
683.76
CHECK TOTAL
683.76
75505 8210 KC FINANCE -JAIL SERVICES
06/26/2009 1528717
001 000 000 521 20 51 50
1,249.06
MISDMR BKG & MAIN APR09
INVOICE TOTAL
1,249.06
CHECK TOTAL
1,249.06
75506 8205 KC OFFICE OF FINANCE
06/26/2009 1528247
001 000 000 521 20 42 00
375.00
[-NET BILLING JUNE'09
INVOICE TOTAL
375.00
CHECK TOTAL 375.00
Page 16
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK VENDOR
DATE
NUMBER NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75507 9070 LOWE'S BUSINESS ACCOUNT
06/26/2009 10886
001 000 000 576 80 31 00
100.35
PLANTS AND BATTERIES
INVOICE TOTAL
100.35
51657
001 000 000 576 80 31 00
202.13
MISC KITS, STARS,WASHERS
INVOICE TOTAL
202.13
52416
001 000 000 576 80 31 00
41.97
GLUE,BOND & CORNERMATE
INVOICE TOTAL
41.97
65435
001 000 000 576 80 31 00
10.93
PVC REPAIR COUP
INVOICE TOTAL
10.93
51573
001 000 000 576 80 31 01
31.60
CLAMP, BATTER I ES,TOOL BG
INVOICE TOTAL
31.60
65312
001 000 000 576 80 31 01
18.54
CLAMP & MAGIC WRAP
INVOICE TOTAL
18.54
65412
001 000 000 576 80 31 01
9.02
ADAPTERS
INVOICE TOTAL
9.02
CHECK TOTAL
414.54
75508 18370 MHM RESOURCES, INC
06/26/2009 125AI0114225
001 000 000 514 10 49 00
76.00
FSA ADMIN/COMP JUNE'09
INVOICE TOTAL
76.00
CHECK TOTAL
76.00
75509 18099 MICHAEL'S DRY CLEANING
06/26/2009 May'09
001 000 000 521 20 22 00
84.35
UNIFORM CLEANING
INVOICE TOTAL
84.35
CHECK TOTAL
84.35
75510 9828 MIKE'S TREE CARE, INC
06/26/2009 05/11/09
001 000 000 576 80 41 04
1,834.12
TREE MAINTENANCE
INVOICE TOTAL
1,834.12
CHECK TOTAL
1,834.12
75511 10556 OIC EQUIPMENT INC
06/26/2009 46003
001 000 000 518 30 45 00
219.00
TRAILER RENTAL 6/10-7/9
INVOICE TOTAL
219.00
CHECK TOTAL
219.00
75512 10700 OTAK
06/26/2009 05/02-06/02
001 000 000 558 60 41 01
1,818.75
PLANNING SERVICES
INVOICE TOTAL
1,818.75
05/02-06/05/09
001 000 000 558 60 41 50
1,190.20
LANDSCAPE REVEIEW
INVOICE TOTAL
1,190.20
CHECK TOTAL
3,008.95
75513 11020 PACIFIC TOPSOILS, INC.
06/26/2009 311270
001 000 000 576 80 41 04
105.00
DUMP FEES & SURCHARGE
INVOICE TOTAL
105.00
CHECK TOTAL
105.00
Page 17
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOUNT
75514
18376 PETEK PHD, THOMAS C.
06/26/2009 7597
001 000 000 521 20 41 50
1,200.00
RECRUIT EVALUATIONS
INVOICE TOTAL
1,200.00
CHECK TOTAL
1,200.00
75515
11427 PRICE, JOHN G.
06/26/2009 1067
001 000 000 512 50 41 20
1,460.00
PUBLIC DEFENDER
INVOICE TOTAL
1,460.00
CHECK TOTAL
1,460.00
75516
11480 PUBLIC SAFETY TESTING INC
06/26/2009 2009-2854
001 000 000 521 20 41 50
270.00
POLICE OFFICER TESTING
INVOICE TOTAL
270.00
CHECK TOTAL
270.00
75517
13404 PUBLIC STORAGE
06/26/2009 06/22/09
001 000 000 518 30 45 00
1,656.00
STORAGE RENT JULY-DEC09
INVOICE TOTAL
1,656.00
CHECK TOTAL
1,656.00
75518
11700 PUGET SOUND ENERGY
06/26/2009 JUNE'09 A
101 000 000 542 63 41 00
1,717.36
STREET LIGHTS
INVOICE TOTAL
1,717.36
J U N E'09 C
101 000 000 542 63 41 00
21.31
DOCK PARKING
INVOICE TOTAL
21.31
J U N E'09 B
101 000 000 542 64 41 00
24.82
TRAFFIC CAMS
INVOICE TOTAL
24.82
CHECK TOTAL
1,763.49
75519
11820 QW EST
06/26/2009 06/07/09
001 000 000 576 80 42 00
49.01
FAX LINE 06/07-07/07
INVOICE TOTAL
49.01
CHECK TOTAL
49.01
75520
12025 RADIO SHACK CORPORATION
06/26/2009 397651
307 000 000 595 30 63 13
33.38
MONITOR CABLE & COUPLIN
INVOICE TOTAL
33.38
CHECK TOTAL
33.38
75521
18303 SAFECHECKS
06/26/2009 0511034
001 000 000 518 10 31 00
267.94
AP CHECKS
INVOICE TOTAL
267.94
CHECK TOTAL
267.94
75522
18425 SAN DIEGO POLICE EQUIPMENT
06/26/2009 588654
001 000 000 521 20 31 60
365.72
AMMUNITION
INVOICE TOTAL
365.72
CHECK TOTAL
365,72
75523
12900 SEA-AIRE, INC
06/26/2009 51036A
001 000 000 518 30 48 00
1,263.88
AC SYSTEM CHECK/REPAIR
INVOICE TOTAL
1,263.88
51046
001 000 000 518 30 48 00
230.66
REG AC MAINTENANCE
INVOICE TOTAL
230.66
CHECK TOTAL
1,494.54
Page 18
CITY OF MEDINA
ITEM CA-3
CLAIM CHECK REGISTER
JUNE, 2009
CHECK
VENDOR
DATE
NUMBER
NUMBER VENDOR NAME
ISSUED INVOICE NUMBER
ACCOUNT NUMBER
AMOL
75524
18417 SECURFOCUS INC
06/26/2009 4-PUBLIC SAFETY
307 000 000 595 30 63 13
47,,
PROGRESS PAY 3/20-4/30
INVOICE TOTAL
47,,
CHECK TOTAL
47;
75525
13400 SECURITY SAFE & LOCK INC
06/26/2009 381026
001 000 000 521 20 41 00
INVOICE TOTAL
CHECK TOTAL
75526
18360 SPRINT
06/26/2009 196658245-032
001 000 000 518 10 42 00
CELL SERVICE 05/13-6/12
001 000 000 521 20 42 00
001 000 000 576 80 42 00
INVOICE TOTAL
CHECK TOTAL
75527
13520 STAPLES BUSINESS ADVANTAGE
06/26/2009 3120380359
001 000 000 521 20 31 00
PAPER,TAPE,PENS & WIPES
INVOICE TOTAL
CHECK TOTAL
75528
15203 UTILITIES UNDERGROUND
06/26/2009 9050132
101 000 000 542 30 47 00
LOCATION CENTER
EXCAVATION NOTIFICATION
INVOICE TOTAL
CHECK TOTAL
75529
15600 WA ASSOC OF SHERIFFS &
06/26/2009 INVO21898
001 000 000 521 20 43 00
POLICE CHEIFS
CONF REGISTRATION-CHEN
INVOICE TOTAL
CHECK TOTAL
75530
13475 WA ST AUDITOR'S OFFICE
06/26/2009 T77304
001 000 000 514 10 51 00
AUDITOR SVCES-NELSON
INVOICE TOTAL
CHECK TOTAL
,
75531
16106 WA ST DEPT OF TRANSPORTATION
06/26/2009 CL15396
001 000 000 521 20 32 00
GAS AND DIESEL
001 000 000 576 80 32 00
INVOICE TOTAL
CHECK TOTAL
75532
16145 WASHINGTON STATE PATROL
06/26/2009 109009041
001 000 000 521 20 41 00
BACKGROUND CKS FOR CPL
INVOICE TOTAL
CHECK TOTAL
75533
16163 WELLS MEDINA NURSERY,INC
06/26/2009 50831
001 000 000 576 80 31 00
BEDDING PLANTS
INVOICE TOTAL
CHECK TOTAL
75534
18540 WESTERN WASHINGTON
06/26/2009 06/15/09
001 000 000 518 10 49 20
CHAPTER IPMA-HR
ANNUAL MEMBERSHIP DUES
INVOICE TOTAL
CHECK TOTAL
Page 19
CHECK VENDOR
NUMBER NUMBER VENDOR NAME
75535 18486 WHITE SWAN OPERATION LLC
75536 18035 YAKIMA COUNTY DEPT OF
CORRECTIONS
CITY OF MEDINA
CLAIM CHECK REGISTER
JUNE, 2009
DATE
ISSUED INVOICE NUMBER
06/26/2009 27
MAY POLICE CAR WASHES
06/26/2009 MAY'09
INMATE HOUSING & MEDICA
FUND TITLE
001
GENERAL FUND
101
STREET FUND
307
CAPITAL PROJECTS FUND
631
NON -REVENUE TRUST FUND
TOTAL
ITEM CA-3
ACCOUNT NUMBER
001 000 000 521 20 32 00
INVOICE TOTAL
CHECK TOTAL
001 000 000 521 20 51 50
INVOICE TOTAL
CHECK TOTAL
TOTAL
AMOUNT
153,000.27
9,745.42
51,071.73
72.00
213,889.42
AMOUNT
28.01
28.01
28.01
746.95
746.95
746.95
213,889.42
Page 20
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COUNCIL MEETING DATE: JULY 13, 2009
ITEM: CA-4
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: ADVISORY BOARD/COMMITTEE APPOINTMENTS
CATEGORY:
M Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: RACHEL BAKER
BACKGROUND/SUMMARY:
The four-year term for Planning Commission Position 5 expired June 30.
A seven -week recruitment period was held between March 30 and May 18, 2009 and was
extended to June 22 in an effort to gain applicants for the position.
One application was received for the position and the candidate was interviewed by the
Council Personnel Committee on June 25.
The personnel committee's recommendation and candidate application were emailed and
hand -delivered to the entire Council on July 1, as stipulated by Resolution 332, to allow at
least ten days to review the committee's recommendation prior to the meeting at which the
Council will be asked to confirm the appointment.
The term for new appointment will begin immediately and expire June 30, 2013.
Attachment: Personnel Committee's Recommendation
BUDGET/FISCAL IMPACT: NONE
STAFF RECOMMENDATION: N/A
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO CONFIRM APPOINTMENT OF CHING-PI WANG TO PLANNING
COMMISSION POSITION NUMBER 5.
ITEM CA-4
Memo
Date: June 26, 2009
To: Medina City Council Members
Subject: Appointment to the Planning Commission
Honorable Council Members of Medina,
The Planning Commission, as of May 29, 2009, had one remaining position to fill. The
deadline for receiving applications was extended another 4 weeks to June 22, yielding one
application. After reading the submitted application and subsequent discussion, the
Personnel Committee decided to proceed with an interview of the only candidate, rather
than extending the deadline. The candidate's background, answers to the application form
and interview, confirmed that this candidate was indeed qualified and had unique expertise
to be on the Commission and an asset in the advisory capacity to the Council. Based on the
City of Medina Personnel Committee interview, which included Planning Commission Chair
Judie O'Brien, the following recommendation for appointment is as follows:
Planning Commission:
Position #5: The Committee recommends the appointment of Ching -Pi Wang. The
committee felt that his background and expertise in Environmental
Engineering/Ecology would be an asset to the Commission, especially as it proceeds
into the review of our current Comprehensive Plan and Shoreline Ordinances. He
also met the criteria as stated in MMC Ordinance, Chapter 2.44 and Council
Guidelines.
This appointment, if approved by the Council, would fill all the open positions of the
Commission.
If I can answer any questions about this appointment, feel free to call me at 425-454-7704.
Respectfully,
Mark L. Nelson Robert Rudolph Shawn Whitney Judie O'Brien
Mayor of Medina Councilmember Councilmember Chair, Planning Commission
COUNCIL MEETING DATE: JULY 13, 2009
ITEM: CA-5
MEDINA CITY COUNCIL MEETING AGENDA BILL
ADOPTION OF ORDINANCE AMENDING SECTION 2.64.020(A) & 2.64020(C)(3)
SUBJECTlTITLE: OF MMC RELATED TO THE MRSC SMALL WORKS ROSTER
CATEGORY:
E Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: RACHEL BAKER
BACKGROUND/SUMMARY:
Governor Gregoire signed HB 1196 (Chapter 74, 2009 Laws), raising the maximum dollar
amount allowed for use of a small works roster process (RCW 39.04.155) from $200,000 to
$300,000, effective July 26th, 2009. In addition the dollar amount requiring notification of all
contractors on the roster (see RCW 39.04.155 (2c)) has also been changed, from between
$100,000 and $200,000 to between $150,000 and $300,000.
As a result of this change, the city must update Medina Municipal Code Section 2.64.020(A) to
increase the project limits for use of the small works roster and amend Section 2.64.020(C)(3)
to increase the estimated cost of the work that the city may choose to solicit bids from less
than all the appropriate contractors on the small works roster.
Attachment: Draft ordinance
BUDGET/FISCAL IMPACT: NONE
STAFF RECOMMENDATION: Adopt ordinance.
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO ADOPT PROPOSED ORDINANCE AMENDING THE MEDINA
MUNICIPAL CODE TO INCREASE PROJECT LIMITS AND TO INCREASE THE ESTIMATED COST OF WORK ON THE
SMALL WORKS ROSTER.
ITEM CA-5
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE AMENDING SECTION 2.64.020(A) OF
THE MEDINA MUNICIPAL CODE TO INCREASE THE
PROJECT LIMITS FOR USE OF THE SMALL WORKS
ROSTER, AND AMENDING SECTION 2.64.020(C)(3) OF
THE MEDINA MUNICIPAL CODE TO INCREASE THE
ESTIMATED COST OF THE WORK THAT THE CITY MAY
CHOOSE TO SOLICIT BIDS FROM LESS THAN ALL THE
APPROPRIATE CONTRACTORS ON THE SMALL
WORKS ROSTER.
WHEREAS, the legislature has passed Chapter 74, Laws of 2009 raising the
maximum dollar amount allowed for use of the small works roster from $200,000 to
$300,000; and
WHEREAS, that same law increased the dollar amount requiring notification of
all contractors from between $100,000 and $200,000 to between $150,000 and
$300,000;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION 1. Section 2.64.020(A) of the Medina Municipal Code is hereby
amended to read as follows:
2.64.020 Small works rosters.
A. Cost. The city of Medina need not comply with formal sealed
bidding procedures for the construction, building, renovation,
remodeling, alteration, repair, or improvement of real property
where the estimated cost does not exceed $300,000, which
includes the costs of labor, material, equipment and sales and/or
use taxes as applicable. Instead, the city of Medina may use the
small works roster procedures for public works projects as set
forth herein. The breaking of any project into units or
accomplishing any projects by phases is prohibited if it is done for
the purpose of avoiding the maximum dollar amount of a contract
that may be let using the small works roster process.
Page 1 of 3
ITEM CA-5
SECTION 2. Section 2.64.020(C)(3) of the Medina Municipal Code is
hereby amended to read as follows:
2.64.020 Small Works Roster.
3. If the estimated cost of the work is from $150,000 to
$300,000, the city of Medina may choose to solicit bids from
less than all the appropriate contractors on the appropriate
small works roster but must notify the remaining contractors
on the appropriate small works roster that quotations on the
work are being sought. The city of Medina has the sole
option of determining whether this notice to the remaining is
made by:
a. Publishing notice in a legal newspaper in general
circulation in the area where the work is to be done;
b. Mailing a notice to these contractors; or
C. Sending a notice to these contractors by facsimile or
email.
SECTION 3. Severability. If any section, sentence, clause, or phrase of
this ordinance should be held to be invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other
section, sentence, clause, or phrase of this ordinance.
SECTION 4. Effective Date. This ordinance shall take effect five (5) days
after its publication or the publication of a summary of its intent and contents.
PASSED BY THE CITY COUNCIL ON THIS DAY OF ,
2009 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY
OF .2009.
Mark Nelson, Mayor
Approved as to form: Attest:
Wayne D. Tanaka
Rachel Baker, City Clerk
Page 2 of 3
ITEM CA-5
SUMMARY OF ORDINANCE NO
of the City of Medina, Washington
On , 2009, the City Council of the City of Medina,
Washington, approved Ordinance No. the main points of which are
summarized by its title as follows:
AN ORDINANCE AMENDING SECTION 2.64.020(A) OF THE MEDINA
MUNICIPAL CODE TO INCREASE THE PROJECT LIMITS FOR USE OF THE
SMALL WORKS ROSTER, AND AMENDING SECTION 2.64.020(C)(3) OF THE
MEDINA MUNICIPAL CODE TO INCREASE THE ESTIMATED COST OF THE WORK
THAT THE CITY MAY CHOOSE TO SOLICIT BIDS FROM LESS THAN ALL THE
APPROPRIATE CONTRACTORS ON THE SMALL WORKS ROSTER. The full text
of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of 2009.
Rachel Baker, City Clerk
Page 3 of 3
COUNCIL MEETING DATE: JULY 13, 2009 ITEM PH-1
ITEM OB-1
MEDINA CITY COUNCIL
MEETING AGENDA BILL
SUBJECT/TITLE: NATIONAL POLLUTION DISCHARGE ELIMINATION SYSTEM (NPDES) PHASE II
PROGRAM
CATEGORY:
❑ Consent ® Ordinance ® Public Hearing
® City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: JOE WILLIS
BACKGROUND:
The National Pollution Discharge Elimination System (NPDES) Phase II permit covering all cities,
towns, and counties with a population of over 900 people authorizes discharge of stormwater to
waters of the state in accordance with the Federal Clean Water Act. The permit is administered by
the State Department of Ecology (DOE) and has been in effect since February of 2007. The
Stormwater Ordinance attachment for your consideration and adoption is one required element of
the DOE Stormwater Management Plan that is required by August 2009.
City regulation is required to include the following:
o Prohibit non-stormwater, illicit discharges and/or dumping into the city storm drainage
system
o Identify allowable discharges and those allowed under certain circumstances
o Prohibit illicit connection to the city storm drainage system
o Define terms used in the code consistent with the NPDES Phase II Permit
o Provide administrative procedures to investigate the source of illicit discharges and perform
inspections to identify sources of illicit discharges
o Include escalating enforcement and legal actions to ensure removal of the source or illicit
connection if it is not eliminated by the responsible party
Ecology encourages the expansion of the regulation code: to include greater protection for illicit
discharges or dumping to protect water quality, no matter how the material may reach surface or
ground waters; use of operational best management practices (BMPs) for existing pollution -
generating land use activities to prevent illicit discharges; structural BMPs if operational BMPs are
not effective; public education approach to compliance for lower -impact residential activities like
yard care and car washing; enforcement regulations that include recovery of cost for abatement if
the responsible party does not comply with initial enforcement actions.
BUDGET/FISCAL IMPACT: ACTIVITIES TO BE FUNDED BY PERMIT AND ENFORCEMENT FEES
STAFF RECOMMENDATION: Conduct Public Hearing and Adopt the Stormwater Ordinance
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: "I MOVE TO ADOPT THE STORMWATER ORDINANCE AND AUTHORIZE THE CITY
CLERK TO PUBLISH THE NOTICE"
ITEM PH-1
ITEM OB-1
CITY OF MENDINA
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, ADDING
CHAPTER 13.06 TO THE MEDINA MUNICIPAL CODE (MMC) TO REGULATE
STORMWATER
WHEREAS, pursuant to the Federal Clean Water Act, the City Council has
applied for and received coverage under the National Pollution Discharge Elimination
System (NPDES) Phase II Permit authorizing discharge of stormwater to waters of the
State of Washington; and
WHEREAS, the city council is required to adopt regulations to prohibit non-
stormwater discharge into storm sewers that discharge to surface waters and must
apply controls to reduce the discharge of pollutants to the Maximum Extent Practicable;
and
WHEREAS, the Phase II NPDES Permit does not authorize violation of the State
of Washington water quality standards; and
WHEREAS, the city council finds the proposed code is necessary for the health,
welfare, and protection of the citizens of Medina's quality of life; and
WHEREAS, the city council held a public hearing on July 13, 2009, to consider
the adoption a Stormwater code; and
WHEREAS, the Western Washington Phase II Municipal Stormwater Permit
issued on January 17, 2007 in compliance with the provisions of The State of
Washington Water Pollution Control Law Chapter 90.48 Revised Code of Washington
requires adoption of a stormwater control ordinance;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
ADD THE FOLLOWING CHAPTER TO TITLE 13 PUBLIC SERVICES OF THE
MEDINA MUNICIPAL CODE:
Chapter 13.06 Stormwater
Sections 13.06.010
13.06.020
13.06.030
13.06.040
13.06.050
13.06.060
Prohibited discharges
Prohibited contaminates
Allowable discharges
Conditional discharges
Prohibition of illicit connections
Definitions
13.06.070 Illicit discharge detection, elimination and penalty
13.06.080 Runoff control from development, redevelopment and
construction sites
13.06.090 Pollution prevention and enforcement
1 of 8
ITEM PH-1
ITEM OB-1
Section 13.06.010 Prohibited discharges.
No person shall throw, drain, or otherwise discharge, cause or allow others
under its control to throw, drain or otherwise discharge into the City of Median storm
drain system and/or surface and ground waters within the City of Medina any materials
other than stormwater.
Section 13.06.020 Prohibited contaminants.
Include but are not limited to the following:
1. Trash or debris
2. Construction materials
3. Petroleum products including but not limited to oil, gasoline, grease, fuel oil
and heating oil.
4. Antifreeze and other automotive products
5. Metals in either particulate or dissolved from.
6. Flammable or explosive materials.
7. Radioactive material.
8. Batteries.
9. Acids, alkalis, or bases.
10. Paints, stains, resins, lacquers, or varnishes.
11. Degreasers and/or solvents.
12. Drain cleaners.
13. Pesticides, herbicides, or fertilizers.
14. Steam cleaning wastes.
15. Soaps, detergents, or ammonia.
16. Swimming pool or spa filter backwash.
17. Chlorine, bromine, or other disinfectants.
18. Heated water.
19. Domestic animal wastes.
20. Sewage.
21. Recreational vehicle waste.
22.Animal carcasses.
23. Food wastes.
24. Bark and other fibrous materials.
25. Lawn clippings, leaves, or branches.
26. Silt, sediment, concrete, cement or gravel.
27. Dyes.
28. Chemicals not normally found in uncontaminated water.
29.Any other process -associated discharge except as otherwise allowed in this
section.
30. Any hazardous material or waste not listed above.
2of8
ITEM PH-1
ITEM OB-1
Section 13.06.030 Allowable discharges.
The following types of discharges shall not be considered illegal discharges for the
purposes of this chapter unless the director determines the type of discharge, whether
singly or in combination with others, is causing or is likely to cause pollution of surface
or groundwater:
1. Diverted stream flows.
2. Rising ground waters.
3. Uncontaminated ground water infiltration -as defined in 40 CFR 35.2005(20).
4. Foundation drains.
5. Air conditioning condensation.
6. Irrigation water from agricultural sources that is commingled with urban
stormwater.
7. Springs.
8. Water from crawl spaces.
9. Footing drains.
10. Flows from riparian habitats and wetlands.
11. Dischargers from emergency fire fighting activities.
Section 13.06.040 Conditional discharges.
The following types of discharges shall not be considered illegal discharges for the
purposes of this chapter if they meet the stated conditions, or unless the director
determines that the type of discharge, whether singly or in combination with others, is
causing or is likely to cause pollution of surface water or groundwater:
1. Potable water, including water from water line flushing, hype rchlorinated
water line flushing, fire hydrant system flushing, and pipeline hydrostatic test
water. Planned discharges shall be de -chlorinated to a concentration of 0.1
ppm or less, pH -adjusted, if necessary and in volumes and velocities
controlled to prevent re -suspension of sediments in the stormwatrer system;
2. Lawn watering and other irrigation runoff are permitted but shall be
minimized;
3. De -chlorinated swimming pool discharges limited to a concentration of 0.1
ppm or less, pH -adjusted, if necessary and in volumes and velocities
controlled to prevent re -suspension of sediments in the stormwater system;
4. Street and sidewalk wash water, water used to control dust, and routine
external building wash down that does not use detergents are permitted if the
amount of street wash and dust control water used is minimized. At active
construction sites, street sweeping must be performed prior to washing the
street;
5. Non-stormwater discharges. The discharge shall be in compliance with the
requirements of a stormwater pollution prevention plan (SWPPP) reviewed
and approved by the City, which addresses control of such discharges by
applying All Known and Reasonable methods of prevention, control, and
Treatment (AKART) to prevent contaminants from entering surface or
groundwaters.
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Section 13.06.050 Prohibition of illicit connections.
1. The construction, use, maintenance, or continued existence of illicit
connections to the storm drain system is prohibited.
2. This prohibition expressly includes, without limitation, illicit connections made
in the past, regardless of whether the connection was permissible under law
or practices applicable or prevailing at the time of connection.
3. A person is considered to be in violation of this ordinance if the person
connects a line conveying sewage to a storm drain system, or allows such a
connection to continue.
Section 13.06.060 Definitions.
For puposes of this chapter, the following shall mean:
1. AKART- all Known, Available, and Reasonable methods of prevention,
control, and Treatment. See also the State of Water Pollution Control Act,
sections 90.48.010 RCW and 90.48.520 RCW.
2. "Best management practices (BMPs)" mean schedules of activities,
prohibitions of practices, general good housekeeping practices, pollution
prevention and educational practices, maintenance procedures, and structural
or managerial practices to prevent or reduce the discharge of pollutants
directly or indirectly to stormwater, receiving waters, or stormwater
conveyance systems. BMPs also include treatment practices, operating
procedures, and practices, operating procedures, and practices to control site
runoff, spillage, or leaks, sludge or water disposal, or drainage from raw
materials storage.
3. "Clean Water Act" means the Federal Water Pollution Control Act (33 USC
Section 1251 et seq.), and any subsequent amendments thereto.
4. "Director" means the City of Medina Director of Public Works and/or
designees.
5. "Ground Water" means water in a saturated zone or stratum beneath the
surface of the land or below a surface water body.
6. "Hazardous materials" means any material, including any substance, waste,
or combination thereof, which because of its characteristics may cause, or
significantly contribute to, a substantial present or potential hazard to human
health, safety, property or the environment when improperly treated, stored,
transported, disposed of, or otherwise managed.
7. "Hype rchlorinated" means water that contains more than 10mg/Liter chlorine.
8. "Illicit discharge" means and direct or indirect non-stormwater discharge to the
City's storm drain system, except as expressly allowed by this chapter.
9. "Illicit connection" means any man-made conveyance that is connected to a
municipal separate storm sewer without a permit, excluding roof drains and
other similar type connections. Examples include sanitary sewer connections,
floor drains, channels, pipelines, conduits, inlets, or outlets that are connected
directly to the municipal separate storm sewer system.
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10. "Municipal separate storm sewer system" (MS4) means a conveyance or
system of conveyances (including roads with drainage systems, municipal
streets, catch basins, curbs, gutters, ditches, man-made channels, or storm
drains):
a. Owned and operated by the City of Medina;
b. Designed or used for collecting or conveying stormwater;
c. Which is not part of a Publicly Owned Treatment Works (POTW).
"POTW" means any device or system used in treatment of municipal
sewage or industrial wastes of a liquid nature which is publicly owned;
and
d. Which is not a combined sewer. "Combined sewer" means a system
that collects sanitary sewage and stormwater in a single system.
11. "National Pollution Discharge Elimination System (NPODES) Stormwater
Discharge Permit" means a permit issued by the Environmental Protection
Agency (EPA)(or by the Washington Department of Ecology under authority
delegated pursuant to 33 USC Section 1342(b)0 that authorizes the discharge
of pollutants to waters of the United States, whether the permit is applicable
on an individual, group, or general area -wide basis.
12. "Non-stormwater discharge" means any discharge to the storm drain system
that is not composed entirely of stormwater.
13. "Person" means anything individual, association, organization, partnership,
firm, corporation or other entity recognized by law and acting as either the
owner of a premises or as the owner's agent.
14. "Pollutant" means anything which causes or contributes to pollution.
Pollutants may include, but are not limited to: paints, varnishes, and solvents;
oil and other automotive fluids; nonhazardous liquid and solid wastes and
yard wastes; refuse, rubbish, garbage. Litter, or other discarded or
abandoned objects and accumulations, so that same may cause or contribute
to pollution; floatables; pesticides, herbicides, and fertilizers; hazardous
substances and wastes; sewage, fecal coliform and pathogens; dissolved and
particulate metals; animal wastes; wastes and residues that result from
constructing a building or structure; and noxious or offensive matter of any
kind.
15. "Premises" means any building, lot, parcel of land, or portion of land, whether
improved or unimproved, including adjacent sidewalks and parking strips.
16. "Storm drainage system" means publicly owned facilities, including the city's
municipal separate storm sewer system, by which stormwater is collected
and/or conveyed, including but not limited to any roads with drainage
systems, municipal streets, gutters, curbs, inlets, piped storm drains, pumping
facilities, retention and detention basins, natural and human -made or altered
drainage channels, reservoirs, and other drainage structures.
17. "Stormwater" means runoff during and following precipitation and snowmelt
events, including surface runoff and drainage.
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18. "Stormwater pollution prevention plan" means a document which describes
the best management practices and activities to be implemented by a person
to identify sources of pollution or contamination at a premises and the actions
to eliminate or reduce pollutant discharges to stormwater, stormwater
conveyance systems, and/or receiving waters to the maximum extent
practicable.
Section 13.06.070 Illicit discharge detection, elimination, and penalty.
The Director is to promulgate administrative provisions for investigating the source of
suspected illicit discharges, dumping and/or illicit connections and procedures for
removing source of the illicit discharge or the illicit connection. These provisions are to
include all real property within the limits of the city, private drainage systems, private
connections and/or drainage facilities.
The Director bearing proper credentials and identification shall be permitted, during city
business hours, to enter property to which storm sewer service is being supplied by the
city for the purposes of inspecting the condition of exterior connections to the city
system and related apparatus.
In the event the Director finds any person engaged in illicit discharge, dumping, or
having an illicit connection, the Director shall notify the person of violation. Upon notice
of violation the person shall cease all such illicit discharge, dumping, and take steps to
remove the illicit connection and rectify all adverse impacts caused thereby. Should the
violation continue following notice thereof or in the event of an emergency, the city may
take remedial measures as necessary to protect water quality, abate the violation, and
the cost thereof shall be at the violating person's expense.
Intentional or flagrant violation of any of the provisions of this chapter is a misdemeanor,
and any person found guilty thereof shall be punished by a fine of not to exceed $
300.00 or by imprisonment not to exceed 90 days, or both. It is a separate offense for
each and every day or portion thereof during which any violation of any provisions of
this chapter is committed, continued, or permitted.
Section 13.06.080 Runoff control from development, redevelopment, and
construction sites.
The Stormwater Management Manual for Western Washington prepared by the
Washington Department of Ecology, including subsequent amendments thereto, is
hereby adopted by reference and is hereafter referred to as the "Manual".
All new development, redevelopment, and construction within the City of Medina shall
comply with the requirements of the Manual as amended by the Director, as well as
other requirements described in the Medina Municipal Code. Where there may be a
conflict between the requirements in the Manual, the Director's amendments, and the
Code the document imposing the greater restriction shall prevail.
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Section 13.06.090 Pollution prevention and enforcement.
In order for stormwater facilities to function properly to prevent pollution, they must be
regularly maintained. The property owner or facility owner shall maintain, repair, restore
or replace, at the owner's expense, all private stormwater facilities and appurtenances
located on the owner's property or within an easement granted to the owner. No person
shall cause or permit any drainage system to be obstructed, filled, grades, or used for
disposal of debris. All storm drainage facilities shall be maintained in accordance with
standards as set forth in the Manual as amended by the Director. The facilities shall be
maintained in conformance with the approved design. These facilities shall be subject to
an annual inspection by the Director or his designee, and any and all deficiencies noted
shall be corrected within 30 days of notice. Failure to comply shall be subject to the civil
penalties described in this chapter.
It is anticipated that should private drainage facilities fail to provide water quality
protection whether the facility is existing, was permitted, or otherwise allowed, the
owner of the facility shall be required to improve, supplement, replace, or otherwise
apply AKART to prevent contaminates from entering surface or ground water.
PASSED BY THE CITY COUNCIL ON THIS _ DAY OF , 2009 AND
SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2009.
Approved as to form:
Wayne D. Tanaka, City
Attorney
Passed:
Published:
Eff Date:
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Mark L. Nelson, Mayor
Attest:
Rachel Baker, City Clerk
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SUMMARY OF ORDINANCE NO.
of the City of Medina, Washington
On , 2009, the City Council of the City of Medina, Washington, approved
Ordinance No. , the main points of which are summarized by its title as follows:
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, ADDING
CHAPTER 13.06 TO THE MEDINA MUNICIPAL (MMC) TO REGULATE
STORMWATER
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of , 2009.
Rachel Baker, City Clerk
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CITY OF MEDINA
Office of the City Manager
July 13, 2009
TO: MAYOR AND COUNCIL MEMBERS
FROM: CITY MANAGER
SUBJECT: HAZARD MITIGATION PLAN
RECOMMENDATION:
It is recommended that the Mayor and Council Members approve the attached
Revised City of Medina Hazard Mitigation Plan Annex and accompanying Resolution of
Intention to Continue Participation in the King County Regional Hazard Mitigation Plan.
BACKGROUND:
As a result of the Disaster Mitigation Act of 2000, the law mandates that all
states, counties, cities, special purpose districts and native tribes develop and maintain
a Hazard Mitigation Plan, in order to qualify for future federal grant funding supporting
hazard mitigation initiatives.
Hazard mitigation refers to long-term or permanent measures to reduce damages
through avoiding the hazard risk or reducing the vulnerability. By reducing potential
damages, communities increase their safety and economic stability.
On January 8, 2007, and by Resolution No. 320, the City Council approved
Medina's Inter -jurisdictional Regional Hazard Mitigation Plan, which had already been
reviewed and approved by King County, the State of Washington and FEMA.
A requirement of this Plan is that it be reviewed annually by the City Manager
and presented to the City Council and public for comment and approval of revisions.
City of Medina Hazard Mitigation Plan — July 2009
City of Medina, Washington
Hazard Mitigation Strategy
Jurisdiction Profile
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The City of Medina was incorporated in 1955. This 1.4 square mile residential
community is located approximately two miles west of Interstate 405 along State Route
520 and north of Interstate 90, on the east side of and bordering Lake Washington. The
2,955 (2008) resident population consists of professionals, many of whom are high
profile. The City has its own Police Department which also serves the Town of Hunts
Point. Medina contracts with the City of Bellevue for water, sewer and fire protection
services. Puget Sound Energy is the provider of gas and electric services. The seven -
member, elected Medina City Council is responsible for adoption and revisions to the
Hazard Mitigation Plan.
Hazard Identification
The City of Medina is vulnerable to numerous technological, natural and human -initiated
hazards. Our hazards are the same as those identified in the RHMP Basic Plan HIVA,
with the addition of possible seiche hazard, the City of Medina being located on shores
of Lake Washington.
Primary natural threats to the City of Medina are:
• Earthquake and possible subsequent seiche, due to City's location on
Lake Washington waterfront.
• Severe Storms
• Landslides on the steep slopes bordering Lake Washington along
Medina's western boundary.
Technological hazards would include:
• Hazardous material spills along State Route 520 or release of petroleum
products from one of the two gas stations in the community.
• Power outages (downed power lines, circuit breaks, substation damage,
rolling blackouts, brownouts and interruptions)
• Boating and plane accidents
• Sewer overflow into Lake Washington
• Susceptibility to terrorist attack
Unique problems can occur in the area of Medina north of State Route 520, as a result
of an event that damages or destroys the Evergreen Point Road overpass. Evergreen
Point Road is the only road access to the area north of State Route 520. If the overpass
is inoperable, fire and emergency vehicles will be unable to reach the Point; evacuation
of injured persons by road will not be possible; gas and water pressure will be low or
non-existent (the principal gas and water mains are suspended under the overpass);
telephone lines will be cut (they also hang beneath the overpass); sewer overflow can
occur if power to the Lake Lane lift pump is interrupted and Puget Sound Energy trucks
City of Medina Hazard Mitigation Plan — July 2009
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cannot reach the pump to supply emergency power; the damage survey by City Staff
will be greatly hampered. Identical problems will also exist on Hunts Point if the 84tn
Avenue overpass is destroyed.
A unique hazard in the City of Medina is the possibility of a seiche, following an
earthquake event, due to the waterfront location.
Other hazards in the community are the same as those as identified in the RHMP Basic
Plan HIVA.
Hazard History
The City of Medina has experienced severe winter storms as well as mudslides in the
past. These high frequency storms have created the disruption of electrical service for
extended periods of time. The last major event for the City was the significant wind
storm in December 2006, which resulted in disruption of electrical service for a period of
up to one week and fell trees and tree limbs across streets, throughout the city. The
probability of these future events is the same as the county and would be experienced
city-wide.
The Nisqually earthquake of February 2001, a low to medium frequency event, was felt
in Medina and caused minor damage to City Hall/Police Station including, disruption of
power, cracked walls and a shift/settling of the building. The Public Works Shop asphalt
pavement was also cracked as a result of the earthquake. The probability and extent of
this hazard would be the same as the county and would be experienced city-wide.
Landslides on western slopes along Lake Washington have occurred with medium
frequency and would be experienced mainly in those areas of the city. The probability
and extent of this hazard would be the same as those identified in the RHMP Basic Plan
HIVA.
Regional Goals
The City of Medina's goals and objectives are consistent with the regional goals and
objectives. Specifically, the City must encourage partnerships and increase public
awareness to reduce the obstacles associated with the limited resources of a small
organization.
Current Mitigation Efforts
The City of Medina's Comprehensive Emergency Management Plan, which includes a
Hazard Identification and Vulnerability Analysis, was adopted by the Medina City
Council in November 2002. This Plan was revised in 2008, reviewed by the Emergency
Management Division of the State of Washington and found to be consistent with the
Washington Administrative Code. The plan was found to meet the criteria of WAC 118-
30-060 and RCW 38.52.070.
City of Medina Hazard Mitigation Plan — July 2009
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The City of Medina is moving forward with mitigation efforts. Funding is through
Operating and Capital Budgets as well as available grants. The City of Medina has
obtained a grant for a mobile communications vehicle, which can and has been used as
an Emergency Operations Center. Additional grant awards have been received for
interoperable communications equipment and other funding opportunities are being
pursued.
The City of Medina has a highly -involved group of resident volunteers who serve as the
Emergency Services Committee and CERT (Citizens Emergency Response Team).
The Emergency Services Committee includes seven subcommittees (Basic Needs;
Communications; Fire, Search & Rescue; Medical; Safety & Security; Public Works; and
Neighborhood Preparedness). Medina has a strong and involved group of HAM Radio
Operators who participate in local drills, as well as the Medina Public Service Radio
Group who participate in weekly radio exercises.
The City frequently uses its website, newsletter and community events for increasing
public awareness and educating the public about emergency services and
preparedness. Citizens are encouraged to organize emergency preparedness efforts at
the individual and neighborhood levels.
City staff frequently attend meetings and training to enhance our understanding of the
regional plans within Zone 1 and all of King County.
The City of Medina participates in the National Flood Insurance Program (NFIP).
Mitigation Strategies and Prioritization
The City of Medina will implement its strategy through Operating and Capital Budgets,
private donations, grant funds as available and possible general obligation bonds.
Large projects will be implemented over multiple budget cycles or as funding becomes
available. Priorities are numbered 1 — 3 with number 1 being of the highest priority for
benefit during disasters. Implementation will be based on prioritization and availability of
funding.
Implementation of these initiatives will require outside funding assistance to fully realize
their benefits within a reasonable timeframe. Without additional funding, the City of
Medina will continue to maintain its level of disaster mitigation preparedness and
continue to explore other avenues of funding in order to improve this preparedness
level. Medina will continue to be involved in regional planning and mutual aid
agreements with neighboring agencies.
Due to limited City resources, outside funding will be pursued whenever opportunities
arise. Medina will integrate proposed mitigation projects and strategies into all current
and future City plans and policies, providing partial or full funding as time and financial
conditions allow.
The focus of Medina's future mitigation efforts will be:
City of Medina Hazard Mitigation Plan — July 2009
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Earthquake and Possible Subsequent Seiche, due to City's location on
Lake Washington waterfront — Education and training, to include
evacuation procedures, in the event of a seiche. Bring Medina City Hall,
Police Station and Public Works Shop compliant with current seismic
standards, continuing training of staff and volunteers and CERT Program.
Acquisition of food, equipment and supplies that will enhance the City's
ability to protect life and property, continue City services, and preserve
natural systems and resources. Development of agreements with local
schools, churches and community organizations for use of their facilities
as shelters, medical triage and other emergency response needs.
Construction of storage facilities for emergency equipment and supplies —
placed at strategic locations throughout the community.
• Severe Storms — Dangerous tree trimming program, training and
education with PSE, back-up generators.
• Landslides on the steep slopes bordering Lake Washington along
Medina's western boundary — Mitigation plans in new construction,
enforcing building codes for all current construction, education of
community through written communication in city newsletters as well as
local programs addressing the issue.
Technological Hazards and Mitigation Efforts would include:
• Hazardous Material Spills Along State Route 520 or release of
petroleum products from one of the two gas stations in the community —
Education of staff and community in emergency preparedness roles and
procedures — CERT Program which began in Medina and Hunts Point in
August 2006.
• Power Outages (downed power lines, circuit breaks, substation damage,
rolling blackouts, brownouts and interruptions) — generator back up.
• Boating and Plane Accidents — Alliance with Mercer Island Marine
Patrol, distribution of boating safety to community, training and education
for response to emergencies.
• Sewer Overflow into Lake Washington — E-lert Program to notify
residents of emergency, emergency radio communication. Increased
public awareness and education.
• Susceptibility to Terrorist Attack — Continuing training and education.
Further enhancement of interoperable communications in mobile
command vehicle, a shared regional asset, City staff member on EMAC.
Search for grant funding for response and mitigation of regional terrorist
threat. City has received grant funding for a mobile command vehicle, a
regional asset, which is being used for mitigation and response to events.
City has received grant funding for development of a Terrorism Annex to
City of Medina Hazard Mitigation Plan — July 2009
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the City's Comprehensive Emergency Management Plan, which was
adopted in April 2004.
Criteria used for the prioritization of mitigation efforts are:
• Benefit/cost Review
• Support Life and Safety
• Continuity of Government Services
• Public Education and Awareness
Benefit Cost Review included replacement costs for critical facilities and equipment and
estimation of a single life saved as $2.3 million (figure used following the World Trade
Center Terrorist attack). A ratio more favorable than 1 to 1 was necessary for projects to
be considered in the City's strategy. The cost was applied against losses to be averted.
Completed Initiatives
Initiative 2006-006, "To provide emergency back-up power to all critical facilities - using
emergency generators to maintain electricity to Medina's critical facilities" has been
completed, with Medina City Council approval of funding for this equipment, at their
regular City Council Meeting of May 14, 2007.
Efforts to mitigate risk for our jurisdiction are continuing.
New Initiatives
There are no new initiatives at this time.
Plan Development and Implementation
A consultant, Linda Nosen, was hired by the City of Medina to complete its
Comprehensive Emergency Management Plan, which was adopted in November 2002.
Many of the elements for the Hazard Mitigation Plan were derived from that document.
Existing plans, including the 2009 Comprehensive Emergency Management Plan,
studies reports and technical information available were reviewed and incorporated in
the City's Hazard Mitigation Plan.
At its regular City Council Meeting on January 9, 2006, the City Council passed
Resolution No. 313, Agreeing to be Part of the Regional Hazard Mitigation Plan and
Process and Agreeing to Adopt the Plan Over Time, Given FEMA Approval.
Draft of the City of Medina Hazard Mitigation Plan was developed by the City Manager
as the Project Lead and the Emergency Preparedness Coordinator. Review was
completed by City Staff as well as the Medina Emergency Committee, a group of
Medina residents who will play a vital role in the event of an emergency. The draft plan
was noticed in the local newspaper and posted on the City's website for public review
and comment, prior to a public hearing and opportunity for public comment. All
interested parties were involved in the planning process. Further review was
City of Medina Hazard Mitigation Plan — July 2009
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accomplished by the Medina City Council, prior to public hearing and opportunity for
public comment at the regular City Council Meeting of March 13, 2006, during which no
comments were received and the Local Annex to the King County Regional Hazard
Mitigation Plan was approved. As required, the plan was then sent to King County, the
State of Washington and FEMA, for their review and subsequent approval. Resolution
No. 321, Authorizing the City Manager to Execute the Inter -Jurisdictional Regional
Hazard Mitigation Plan, as Approved by the Federal Emergency Management Act
(FEMA) was passed at the regular City Council Meeting on January 8, 2007.
This July 2009 City of Medina Hazard Mitigation Plan has been updated and has been
reviewed by city staff and the citizens of Medina. The public are partners in the
development of this 2009 Hazard Mitigation Plan.
The City of Medina has coordinated this plan with Rich Tokarzewski and Jeff Bowers,
King County Office of Emergency Management. The City will implement its plan
through the sources below, unless and until other sources become available.
• General Operating Budget
• State and Federal Grants
Public Participation
Public participation has been an integral part of the process of the development of this
Hazard Mitigation Plan.
All public comments received at any time will be followed up.
Plan Adoption
Final adoption of the Plan was accomplished during a regularly scheduled City Council
Meeting on January 8, 2007, following acceptance by the County, State and FEMA.
Final adoption of the 2009 Plan will take place at a regularly scheduled City Council
Meeting, following acceptance by the County, State and FEMA.
Plan Maintenance
The City Manager will be responsible for annual review of Medina's Hazard Mitigation
Plan each year, prior to presentation to the City Council for approval. Any changes that
are necessary will be presented to the public during the City Council regular meeting in
December, or earlier, for public comment. The Plan will also be reviewed after disaster
events. The City will send a report to King County, as holder of the Regional Hazard
Mitigation Plan, which will address any changes made to the City's Plan. The Regional
Plan will be sent to the State on an annual basis in December of each year.
The City Council will be notified of any administrative changes or updates but
substantive and legal changes would require adoption of a resolution.
City of Medina Hazard Mitigation Plan — July 2009
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Regional Hazard Mitigation Plan of King County — Initiatives
Jurisdiction Agency: City of Medina
Type of Hazard: Earthquake
Category: Support Life, Safety, and continuity of government services
Priority: 1 Plan Adoption #: 2009-001
Brief Description of Project: Secure all electronic equipment to avoid
damage/destruction in the event of a catastrophic earthquake. This would
protect all City -owned computers and communications equipment.
Rationale for Project: Computers and electronic equipment are not
fastened or secured to their location. In the event of an earthquake, violent
shaking could cause the destruction of those units. This would in turn cost
the City money and has the potential of interrupting government services.
Costs were based on current labor and materials costs.
RHMP Goals: Support life and safety and Government services.
Lead Jurisdiction: City of Medina, Director of Public Works
Cost of Project: $2,500
Estimated Time Period Implemented: Contingent upon available financing.
Funding Sources: Operating Budget
Status: Waiting for funding.
Benefit/Cost Ratio: $100,000/$2,500
40:1
City of Medina Hazard Mitigation Plan — July 2009
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Regional Hazard Mitigation Plan of King County — Initiatives
Jurisdiction Agency: City of Medina
Type of Hazard: Multi Hazard (earthquake, winter storms, fires, landslides, etc)
Category: Support Life Safety and Public Education/Awareness
Priority: 1 Plan Adoption #: 2009-002
Brief Description of Project: Create a CERT Team - Citizen Emergency
Response Team
Rationale for Project: Recognizing the hazard and proposed solution,
resolution, and/or specified law or regulation impinging on the project.
Provide additional support during disasters.
RHMP Goals: Support life and safety
Lead Jurisdiction: City of Medina, Police Chief
Cost of Project: $50,000 annually based on 2009 staff support costs and costs of
supplies.
Estimated Time Period Implemented: Contingent upon available funding.
Funding Sources: Unknown
Status: This program, already begun, is currently poised to restart,
contingent upon available funding.
Benefit/Cost Ratio: $2.3 Million/$250,000 ($50,000 annually for 5 years)
9:1
City of Medina Hazard Mitigation Plan — July 2009
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Regional Hazard Mitigation Plan of King County — Initiatives
Jurisdiction Agency: City of Medina
Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents
including terrorist attacks, etc.)
Category: Support Life, Safety, and continuity of government services.
Priority: 1 Plan Adoption #: 2009-003
Brief Description of Project: To provide disaster supply storage at
Medina City Hall. This storage will contain disaster supplies for city
employees during extended emergencies. The type of supplies would
include items such as: blankets, cots, food and water, medical supplies, and
more.
Rationale for Project: (Recognizing the hazard and proposed solution,
resolution, and/or specified -law or regulation impinging on the project).
Identified needs for employees forced to stay extended periods of time. It is
difficult to put a dollar cost to the loss of a life. For this Initiative $2.3 M is the
figure used for loss of a life based on the World Trade Center Attacks of
9-11-2001.
RHMP Goals: Support life and safety
Lead Jurisdiction: City of Medina, Emergency Preparedness Coordinator, Police
Department
Cost of Project: $25,000 based on 2009 supply prices.
Estimated Time Period Implemented: Contingent upon available funding.
Funding Sources: Operating Budget
Status: This program is partially funded and approximately 50 % complete.
Benefit/Cost Ratio: $2.3 Million/25,000
92:1
City of Medina Hazard Mitigation Plan — July 2009
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Regional Hazard Mitigation Plan of King County — Initiatives
Jurisdiction Agency: City of Medina
Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents
including terrorist attacks).
Category: Support Life, Safety, and continuity of government services.
Priority: 1 Plan Adoption #: 2009-004
Brief Description of Project: To provide disaster supply storage at
strategic locations throughout the City of Medina. Each unit will contain
supplies for citizens during emergencies. The type of supplies would include
items such as: blankets, cots, medical supplies, two-way radios, search &
rescue equipment, etc.
Rationale for Project: (Recognizing the hazard and proposed solution,
resolution, and/or specified law or regulation impinging on the project).
Identified needs for individuals in need of shelter, medical care or other
emergency services. It is difficult to put a dollar cost to the loss of a life. For
this Initiative $2.3 M is the figure used for loss of a life based on the World
Trade Center Attacks of 9-11-2001.
RHMP Goals: Support life and safety and government services.
Lead Jurisdiction: City of Medina, Emergency Preparedness Coordinator, Police
Department
Cost of Project: $60,000
Estimated Time Period Implemented: Contingent on available funding.
Funding Sources: Partially funded by Operating Budget
Status: Partially funded and continuing.
Benefit/Cost Ratio: $2.3 Million/$60,000
38:1
City of Medina Hazard Mitigation Plan — July 2009
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Regional Hazard Mitigation Plan of King County — Initiatives
Jurisdiction Agency: City of Medina
Type of Hazard: Earthquake
Category: Support Life, Safety, and continuity of government services.
Priority: 1 Plan Adoption #: 2009-005
Brief Description of Project: Bring Medina City Hall/Police Station
compliant with current seismic standards.
Rationale for Project: Currently, Medina City Hall/Police Station is not
retrofit to current seismic standards/codes. In the event of a catastrophic
earthquake, the building is likely to fail causing destruction, interruption in
government services, and potential loss of life. For this Initiative, $2.3 M is
the figure used for loss of a life based on the figures used in the World Trade
Center attacks of 911112001 and $2.0 M the repair or replacement of City
Hall/Police Station due to the absence of modern seismic upgrades.
RHMP Goals: Support life and safety, continuity of government services.
Lead Jurisdiction: City of Medina, Director of Public Works
Cost of Project: $150,000 based on preliminary cost estimate.
Estimated Time Period Implemented: Two or three years
Funding Sources: Partially funded by CIP plan.
Status:
Benefit/Cost Ratio: $4.3 Million/$150,000
28:1
City of Medina Hazard Mitigation Plan — July 2009
ITEM PH-2
ITEM OB-2
Regional Hazard Mitigation Plan of King County — Initiatives
Jurisdiction Agency: City of Medina
Type of Hazard: Multi Hazard (earthquake, winter storms, multi -casualty incidents
including terrorist attacks).
Category: Support Life, Safety, and continuity of government services.
Priority: 2 Plan Adoption #: 2009-006
Brief Description of Project: To provide for under -grounding of cable and
telecommunications lines.
Rationale for Project: Communications are a critical need in the event of a
disaster. Continued abilities for communication would provide the important
elements of security and safety for the community. It is difficult to put a
dollar cost to the loss of a life. For this Initiative, $2.3 M is the figure used for
loss of a life based on the attack of the World Trade Center of 911112001.
RHMP Goals: Support life and safety and government services.
Lead Jurisdiction: City of Medina, Director of Public Works
Cost of Project: $1,500,000
Estimated Time Period Implemented: Contingent on available funding.
Funding Sources: General Obligation Bonds — Grant Funding
Status: Currently, power, cable and telecommunications lines are above
ground in the City of Medina, including critical facilities..
Benefit/Cost Ratio: $2.3Million/$1,500,000
1.5:1
City of Medina Hazard Mitigation Plan — July 2009
ITEM PH-2
ITEM OB-2
Regional Mitigation Plan
Signature Form
I hereby commit the jurisdiction of the City of Medina to actively participating in the
Regional Mitigation Plan. I understand that each jurisdiction participating in the Plan is
individually responsible for accomplishing the tasks listed below.
❑ Designate a Point of Contact for this jurisdiction to coordinate mitigation planning
efforts.
Kris Finnigan
Point of Contact
kfinnigan@medina-wa.gov 425.233.6429
email address phone number
❑ Ensure the governing body of this jurisdiction adopts the Regional Mitigation Plan by
local ordinance.
❑ Contribute at no cost available geographic data necessary to development of the
Hazard Identification and Vulnerability Analysis including, but not limited to:
• land use data
• development patterns
• population figures
• infrastructure systems
• hazard data
❑ Develop a Local Mitigation Strategy (LMS) based on the Hazard Identification and
Vulnerability Analysis. The LMS will include:
• a set of mitigation goals specific to this jurisdiction aimed at reducing long-
term vulnerability to hazards
• a list of mitigation projects and actions
• a description of how projects and actions will be prioritized and implemented
• Involvement in NIFP compliance
• Other FEMA required plan components as listed
❑ Develop a schedule for updating this jurisdiction's LMS and geographic data
contained within the Regional Mitigation Plan.
❑ Incorporate recommendations, policies, and strategies included in the LMS into
other local planning tools and methods such as land use plans, Capital
Improvements Plans, site review processes, and zoning ordinances.
Signature of Chief Elected Official
City of Medina Hazard Mitigation Plan — July 2009
Date
ITEM PH-2
ITEM OB-2
CITY OF MEDINA
RESOLUTION NO.
A RESOLUTION OF THE CITY OF MEDINA APPROVING THE REVISED MEDINA HAZARD
MITIGATION PLAN ANNEX AND CONFIRMING THE CITY'S INTENTION TO CONTINUE
PARTICIPATION IN THE KING COUNTY REGIONAL HAZARD MITIGATION PLAN
WHEREAS, the City of Medina and other jurisdictions within King County have
expressed a cooperative interest in disaster mitigation planning efforts, and
WHEREAS, the City of Medina supports disaster mitigation efforts and regional disaster
planning, and
WHEREAS, 37 public agencies, including the City of Medina, have annexes to the plan,
and
WHEREAS, additional agencies are expected to join the plan as annexes, and
WHEREAS, regular revisions and updates are required by FEMA, and
WHEREAS, a locally adopted plan reviewed and approved by FEMA is required under
the Mitigation Act of 2000, 44CFR 201,
Now, therefore, be it hereby resolved by the City Council of the City of Medina as
follows:
1. The City Council hereby approves the attached Revised City of Medina Hazard
Mitigation Plan Annex and authorizes the City Manager to sign the same.
2. The City of Medina shall continue to participate in the King County Regional
Hazard Mitigation Plan and authorizes the Mayor to sign the attached Regional
Mitigation Plan Signature Form.
PASSED BY THE CITY COUNCIL THIS 13th DAY OF JULY 2009, AND SIGNED IN
AUTHENTICATION OF ITS PASSAGE ON THE DAY OF ,
2009.
Approved as to form:
Wayne D. Tanaka, City Attorney
Mark L. Nelson, Mayor
Attest:
Rachel Baker, City Clerk
ITEM PH-3
ITEM OB-3
MEDINA CITY COUNCIL
MEETING AGENDA BILL
SUBJECT/TITLE: 2010 — 2015 SIX YEAR CAPITAL IMPROVEMENT PLAN AND TRANSPORTATION
IMPROVEMENT PLAN
CATEGORY:
❑ Consent ❑ Ordinance ® Public Hearing
® City Council Business ® Resolution ❑ Other
STAFF REPORT BY: JOE WILLIS SR
BACKGROUND/SUMMARY:
State law requires all municipalities to prepare and submit their planned six year transportation
improvement plans to the State Department of Transportation by July of each year and in addition, to
qualify for grant funding, each project for which funding is requested must appear on the adopted City
TIP. The attached draft plan merges the CIP and TIP into one document for overall fiscal planning.
DISCUSSION:
The Proposed CIP/TIP Plan for years 2010 through 2015 was derived from public street and right-of-
way improvement condition assessments, storm drainage deficiencies, public facility evaluations, and
incorporates planned programmed improvements such as the speed reduction and safety improvements
for Lake Washington Blvd. and NE 12"' currently under study by transportation consultants and Phase
II of the security camera program. The attached Report describes the projects that have been
incorporated into the proposed 2010 — 2015 CIP/TIP Plan for your consideration.
Attachments: Public Works Report
Proposed 2010 — 2015 CIP/TIP Plan
BUDGET/FISCAL IMPACT: $ 638,000 ANNUALLY PLUS $1,500,000 FROM RESERVES FOR CITY HALL
RENOVATION IN YEAR 2010
STAFF RECOMMENDATION: Conduct Public Hearing and Adopt Plan
CITY MANAGER
PROPOSED COUNCIL MOTION: "I move to adopt the 2010 through 2015 Six Year Capital Improvement Plan
and Transportation Improvement Plan and resolution. "
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ITEM PH-3
ITEM OB-3
CITY OF MEDINA
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF MEDINA, WASHINGTON,
ADOPTING A SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM AND DIRECTING
THE SAME TO BE FILED WITH THE STATE SECRETARY OF TRANSPORTATION AND
THE TRANSPORTATION IMPROVEMENT BOARD.
WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City
Council of the City of Medina has previously adopted a Comprehensive Street Program,
including a collector and local access street construction program, and thereafter periodically
modified said Comprehensive Street Program by resolution, and
WHEREAS, the City Council has reviewed the work accomplished under said Program,
determined current and future City collector and local access street needs, and based upon
these findings has prepared a Six -Year Transportation Improvement Program for the ensuing
six (6) calendar years, and
WHEREAS, a public hearing has been held on the said Six -Year Transportation
Improvement Program, and
WHEREAS, the City Council finds that there will be no significant adverse environmental
impacts as a result of adoption or implementation of the Six -Year Transportation Improvement
Program.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina,
Washington, that:
Section 1. Program Adopted. The Six -Year Transportation Improvement Program for the
City of Medina, as revised and extended for the ensuing six (6) calendar years (2010 — 2015,
inclusive), a copy of which is attached hereto as Exhibit A and incorporated herein by this
Resolution
ITEM PH-3
ITEM OB-3
reference as if fully set forth, which Program sets forth the project location, type of improvement
and the estimated cost thereof, is hereby adopted and approved.
Section 2. Filing of Program. Pursuant to Chapter 35.77 RCW, the City Clerk is hereby
authorized and directed to file a copy of this resolution forthwith, together with the Exhibit
attached hereto, with the Secretary of Transportation and a copy with the Transportation
Improvement Board for the State of Washington.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON ON
THIS DAY OF JULY,
Mark Nelson, Mayor
Approved as to form:
Wayne D. Tanaka, City Attorney
Attest:
Rachel Baker, City Clerk
Resolution
COUNCIL MEETING DATE: JULY 13, 2009
ITEM OB-4
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: ORDINANCE AMENDING THE 2009 BUDGET AND SALARY SCHEDULE
CATEGORY:
❑ Consent ® Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: DONNA HANSON
BACKGROUND/SUMMARY:
As part of the 2009 budget process in the fall we conducted a salary survey for management positions.
Using 2008 salary comparisons for seven cities of comparable size and assessed value, it was
determined that the 2008 salary for Finance Director was 34% below average in that market. Now
comparing Medina's 2009 salary for Finance Director with the same 2008 salary survey, the current
salary range is 26% below the average of the 2008 survey. The 2009 salary has not been compared
to 2009 salaries from other cities because that comparison has not been done for other director
positions in the city.
We began recruitment for a new Finance Director on May 15th. Notices were posted with the Seattle
Times, Washington State Finance Officers Association, AWC, and the Evans School of Public Affairs.
We received 20 applications, most of whom did not meet the minimum qualification of five years of
municipal finance experience. In talking to representatives from other cities, the state auditor's office,
and direct recruiting, the consensus is that the current salary was not enough to attract the best
candidates.
It is recommended that Council authorize a new 2009 salary range for the position of Finance Director
based on the average calculated in the survey of 2008 salaries. The recommended range is $6888 -
$8611 and uses same formula to calculate the beginning step at 20% below the top step.
Attachments:
Ordinance amending the 2009 budget
Background for 2008 salary study and Finance Director comparisons
BUDGET/FISCAL IMPACT: $8905 - $11,135 TOTAL FOR 2009 DEPENDING ON QUALIFICATIONS
STAFF RECOMMENDATION: Approve ordinance amending the 2009 Budget Salary Schedule increasing
the salary range for the position of Finance Director based on 2008 salary study.
CITY MANAGER REVIEW:��'
PROPOSED COUNCIL MOTION: I MOVE APPROVAL OF ORDINANCE AMENDING ORDINANCE
INCREASING THE SALARY RANGE FOR THE POSITION OF FINANCE DIRECTOR.
ITEM OB-4
Backaround of the Studv
This document is a 2008 Salary Study of non -represented positions for the City of
Medina. This section of the report highlights the findings of the Study. Recommendations are
not made as part of this Report.
The purpose of this study to provide an objective review of selected benchmark positions
for non -represented City positions with regard to comparable positions in other cities to ensure
the salary plan for employees of the City of Medina remains equitable for recruitment and
retention of quality personnel needed to perform services to the citizens of Medina and its
constituents.
In launching the Study, the City established the following direction:
■ Select a reasonable and representative sample of comparison cities within the local
labor market, defined as King and Snohomish County for the purposes of the Study.
■ Utilize assessed valuation of property as the primary criterion for selection of comparison
cities and number of regular employees employed by cities as .a secondary criterion.
■ Once the cities are selected, use the 2008 Salary Survey conducted by the Association
of Washington cities for benchmark positions that match up City of Medina positions.
■ Show the minimum, midpoint and maximum salary for each matching position surveyed
by the Association of Washington cities, along with the job title submitted by the
participating city for their position
■ Average the salaries and calculate the variance between City of Medina and the
comparison cities for the minimum, mid -point and maximum salaries.
• A total of seven non -represented classifications in the City's Pay Plan are to be studied.
The assessed valuation and employment information for the cities surveyed is provided below.
City
Assessed Valuation
#FT'E's
Kenmore
$2,777,138,936
21
Mill Creek
$2,596,996,804
45
Medina
$2,458,475,622
23
Woodinville
$2,272,435,824
45
Maple Valley
$2,015,689,942
37
Lake Stevens
$1,931,822,500
56
Lake Forest Park
$1,921,112,698
61
Arlin on
$1,882,294,666
26
Newcastle
$1,788,699,969
26
Covington
$1,655,992,947
45
Sno ualmie
$1,481,979,705
79
Clyde Hill
$1,303,791,031
18
Normand Park
$1,122,951,329
29
ITEM OB-4
TABLE 3
AWC Data
AWC
Public Works
Director
2008 Min
Mid
Max
645
PWorks
Arlington
NA
NA
8816
Clyde Hill
NA
NA
7083
Covington
8092
9172
10251
Des Moines
NA
NA
NA
Kenmore
NA
NA
NA
Lake Forest Park
6513
NA
8684
Lk Stevens
NA
NA
7854
Maple Valley
6987
7943
8898
Mill Creek
6240
7303
8366
Newcastle
6823
7492
8161
Normandy Park
6219
7256
8292
Snoqualmie
7961
.8404
8846
Woodinville
7457
8577
9696
Average
7037
8021
8632
Medina
6305
7000
7695.
Variance
-10.4%
-12.7%
-10.9°/a
TABLE 4
AWC Data
AWC
Finance Director
2008 Min
Mid
Max
635
Finance
Arlington
5940
7204
8468
Clyde Hill
NA
NA
6167
Covington
8092
9172
10251
Des Moines
8470
9383
10296
Kenmore
7775
8813
9851
Lake Forest Park
6579
7675
8771
Lk Stevens
6314
7038
7762
Maple Valley
6987
7943
8898
Mill Creek
6240
7303
8366
Newcastle
5467
5993
6518
Normandy Park
6219
7256
8292
Snoqualmie
NA
NA
NA
Woodinville
7457
8577
9696
Average
6867
7850
8611
Medina
4640
5160
5675
Variance
-32.4%
-34.3%
-34.1%
ITEM OB-4
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF MEDINA AMENDING ORDINANCE NO.
836, 2009 BUDGET AND 2009 SALARY SCHEDULE.
WHEREAS, the Medina City Council enacted Ordinance 836 on December 8, 2008,
approving the budget for 2009; and
WHEREAS, it is necessary to increase the salary range for Finance Director, which
increase could not be reasonably anticipated at the time of passage of Ordinance 836;
and
WHEREAS, this ordinance has been approved at least five days after its introduction as
required by RCW 35A.33.090;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION 1. Section 3 of Ordinance 836 is hereby amended to set the 2009 salary
range for the Finance Director shall be as follows:
Minimum Midpoint Maximum
$6,888.00 $7,750.00 $8611.00
SECTION 2. The City Manager is authorized to make any transfers necessary to carry
out the terms of this ordinance.
SECTION 3. The effective date of this ordinance shall be (5) days after its publication
of a summary of its intent and contents.
PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY
COUNCIL ON THIS 13 DAY OF JULY, 2009, AND SIGNED IN AUTHENTICATION OF
ITS PASSAGE THE 13 DAY OF JULY, 2009.
Approved as to form:
Wayne D. Tanaka, City Attorney
Passed:
Published:
Effective Date:
Mark Nelson, Mayor
Attest:
Rachel Baker, City Clerk
ITEM OB-4
SUMMARY OF ORDINANCE NO.
of the City of Medina, Washington
On July 13, 2009, the City Council of the City of Medina, Washington,
adopted Ordinance No. , the main points of which are summarized by its
title as follows:
A
AN ORDINANCE OF THE CITY OF MEDINA AMENDING ORDINANCE
NO. 836, 2009 BUDGET AND 2009 SALARY SCHEDULE.
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of July 13, 2009.
Rachel Baker, City Clerk
COUNCIL MEETING DATE: JULY 13, 2009 ITEM O B — 5
MEDINA CITY COUNCIL MEETING AGENDA BILL
AUTHORIZATION TO ENTER INTO AGREEMENTS WITH AHBL INC. &
SUBJECT/TITLE: THE WATERSHED COMPANY FOR SHORELINE MASTER PROGRAM
UPDATE
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: ROBERT J. GRUMBACH
BACKGROUND/SUMMARY:
The Department of Ecology has offered a $125,000 grant to assist the city with updating its shoreline
master program. The grant is paid over three fiscal years (July 1 to June 30) in increments of $50,000,
$50,000 and $25,000. (Note: only the first two years have Legislative approval for funding.) Final
award of the grant is pending the state's approval. The grant money will be used to hire consultants to
assist the city. This will include inventory of the shoreline area, characterization of the shoreline
environment, public participation and development of shoreline goals, policies and regulations,
development of a shoreline restoration plan, and development of a cumulative impact analysis.
Two firms have been selected. The purpose of choosing two firms is to allow the city to tap into their
areas of expertise where they are particularly strongest. The firms are AHBL Inc. whose focus will be
shoreline policy, environmental designations and regulatory development; and The Watershed
Company whose focus will be inventory and environmental subjects. The following is a summary of
how the firms were selected:
AHBL: They were selected from the list of firms interviewed during the process of selecting an on -
call planning consultant. They have experience with shoreline master program updates. Gabe
Snedeker is the primary contact and previously worked with Lake Forest Park, Covington and
Seatac on their shoreline update programs.
The Watershed Company: They were not part of the on -call planning consultant interview process,
but were interviewed later by staff and selected based on their unique knowledge and experience
with the eastern shores of Lake Washington and the City of Medina. They have worked
extensively with the City of Bellevue and the City of Kirkland in their shoreline update programs.
They have previous experience working on project for the city including best available science for
critical areas, Medina Creek Restoration Plan and the last comprehensive plan update. They also
have prepared site -specific shoreline environmental studies for individual projects in Medina.
Additionally, they have extensive experience working with the Department of Ecology on Lake
Washington shoreline issues and should be able to help us avoid some of the problems that have
arisen in other jurisdictions. The points of contact are Amy Summe and Dan Nickel.
Attached is the planned two year budget for the shoreline master program update showing the list of
major tasks and the allocated budget. Because funding in the third year of the grant is not guaranteed,
the city's work program is designed to complete the update in two years (July 1, 2009 to June 30,
2011) for $100,000.
Also attached is the Medina SMP update schedule that was submitted as part of the grant application.
This schedule is for informational purposes only. Because of paperwork requirements, the schedule
shows three years. However, as previously mentioned, we are budgeting based on completing all of
the tasks in two years.
COUNCIL MEETING DATE: JULY 13, 2009
ITEM:_ I T E M O B— 5
BUDGET/FISCAL IMPACT: Estimate: $27,000 in 2009;$55,000 in 2010; $18,000 in 2011
Note: Expenditures will be reimburse to the city per the shoreline grant
agreement
STAFF RECOMMENDATION: Recommend to approve
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: MOVE TO APPROVE AUTHORIZING THE CITY MANAGER TO AND ENTER INTO
AGREEMENTS WITH AHBL INC AND THE WATERSHED COMPANY TO PROVIDE PROFESSIONAL SERVICES
THAT ASSIST THE CITY WITH UPDATING THE MEDINA SHORELINE MASTER PROGRAM
BELOW TO BE COMPLETED BY CITY CLERKS OFFICE)
COUNCIL ACTION:
❑ APPROVED
COUNCIL BILL #
❑ DENIED
1sT reading
❑ TABLED/DEFERRED/NO ACTION
Enactment reading
ORDINANCE #
RESOLUTION #
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COUNCIL MEETING DATE: JULY 13, 2009 ITEM OB-6
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJEWTITLE: JAIL PROCEEDS DISTRIBUTION AGREEMENT
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: Donna Hanson
BACKGROUND/SUMMARY:
The Jail Advisory Group(JAG) represents thirty-seven King County cities coordinating the contract for jail beds
with Yakima and King counties and planning for new local jail beds that would be needed when the King County
contract expires in December 2012.
A jail needs study was completed in 2006 which identified a total projected average daily bed need of 1,450
beds for all JAG cities in 2026. In 2007, the cities formed two groups for regional jail planning purposes,
SCORE (South County Correctional Entity) and the North East Cities (NEC). Both groups are currently engaged
in feasibility or construction planning for new jail facilities.
At the time cities entered into the current JSA with King County, the County transferred ownership of property
within the Bellevue city limits to Bellevue to hold on behalf of King County cities. The property, or proceeds from
sale of the property, was to be used to help provide funding to cities for new misdemeanant jail capacity.
Distribution of the sales proceeds was authorized based on a formula of an average of each King County city's
AV (assessed value) and ADP (inmate average daily population). Distribution of the funds would allow cities to
utilize the funds to meet the intent of the property transfer. The City of Medina's estimated share of the funds is
approximately $76,693.70 (see Attachment 1). In March, 2009, the City of Bellevue completed the sale of the
jail property to Children's Hospital. Bellevue is holding the proceeds in a designated account pending the
completion of the Agreement with each city to receive their share of the proceeds.
Use of the property or proceeds from the property is spelled out in the JSA. The JSA indicates JAG cities will: 1)
use the funds to contribute to the cost to construct or contract for secure facilities, and also may use the funds to
construct or contract for alternative correction facilities at the discretion of the cities; and 2) the cities will reach
the zero targets at King County facilities by December 31, 2012. The property transfer agreement and JSA
provide that in its lead role, Bellevue is responsible for returning to King County proceeds distributed to Bellevue
and other cities should King County prove these provisions have not been met. The proceeds distribution
agreement has been drafted to ensure that all cities must accept an appropriate share of potential liability/costs
under various possible scenarios involving King County making a claim against Bellevue for return of other
cities' proceeds.
Each city will need to enter into an agreement with the City of Bellevue to receive the designated amount of
funds.
Attachments:
Estimated Property Proceeds Distribution by City
Proceeds Distribution and Hold Harmless Agreement
BUDGET/FISCAL IMPACT: $76,693.70 REVENUE FOR COST TO CONSTRUCT OR CONTRACT FOR JAIL
FACILITIES
STAFF RECOMMENDATION: Approve Proceeds Distribution Agreement
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: "I MOVE TO AUTHORIZE THE CITY MANGER TO EXECUTE A PROCEEDS
DISTRIBUTION AND HOLD HARMLESS AGREEMENT TO RECEIVE AN APPORTIONMENT OF THE JAIL
PROPERTY PROCEEDS."
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ITEM OB-6
PROCEEDS DISTRIBUTION AND HOLD HARMLESS AGREEMENT
This Proceeds Distribution and Hold Harmless Agreement (Agreement) is entered into
between Medina (JAG City) and the City of Bellevue and is effective upon the date of the
last signature below.
RECITALS
A. Whereas, King County entered into a Jail Services Agreement (JSA) with many of the
cities located in King County (Contract Cities) to house and provide jail services for
Contract Cities' misdemeanants;
B. Whereas, the JSA provides for the transfer of real property located in Bellevue with
tax parcel numbers 2825059291, 2825059292, and 2825059015 (Jail Property) to the
City of Bellevue on behalf of the JAG Cities to facilitate the Contract Cities reducing
their jail population housed by King County as provided in Section 11 of said JSA;
C. Whereas, Section 12 of the JSA provides that the Jail Property (or the proceeds from
its sale [Proceeds]) will be used to contribute to the cost of building secure capacity,
or contracting for secure capacity, and at the sole discretion of the Contract Cities,
building or contracting for alternative corrections facilities, sufficient to enable the
Contract Cities to meet the final step of the population reduction schedule in the JSA;
D. Whereas, Section 12 of the JSA further provides that in the event the Contract Cities
do not meet the objectives set forth in said section, King County would be entitled to
return of Proceeds;
E. Whereas, on October 31, 2002, the City of Bellevue and King County entered into a
Land Transfer Agreement [City of Bellevue Clerk's Receiving # 33014] conveying
the Jail Property to the City of Bellevue on behalf of all cities in King County (JAG
Cities) for the purposes described in Section 12 of the JSA;
F. Whereas, JAG Cities, except Kent and Enumclaw, entered into an Interlocal
Agreement for Jail Administration (Interlocal Agreement) in part to create rules for
administering the obligations related to Sections 11 and 12 of the JSA;
G. Whereas, the obligations of Section 12 of the JSA are incorporated into Section 7.1 of
the Interlocal Agreement including its application to all King County Cities;
H. Whereas, on March 16, 2009, the City of Bellevue (Bellevue) sold the Jail Property to
Seattle Children's Hospital for $13 million;
I. Whereas, on March 26, 2008, the Assembly created by the Interlocal Agreement
approved the distribution of Jail Proceeds;
- 1 - July 7, 2009
ITEM OB-6
Whereas, some Cities have acted to designate their portion of the Proceeds towards
fulfilling their obligations under the JSA through undertakings such as the SCORE
facility;
K. Whereas, it is the intent of this Agreement that Bellevue stand in no worse (or better)
position than any other JAG City with respect to liability or costs associated with the
distribution of and/or possible return of Proceeds to King County because of its
unique obligations to King County in Section 12 of the JSA as incorporated into the
Interlocal Agreement (unique Section 12 obligations);
L. Now therefore, in consideration of the mutual promises contained lierein and other
good and valuable consideration, the receipt and adequacy of which are hereby
acknowledged, and as a precondition for receipt of said Proceeds, the JAG City and
Bellevue agree:
AGREEMENT
1. Per the Jail Oversight Assembly approved formula noted in the city -by -city proceeds
distribution (Attachment A), Bellevue shall pay JAG City, $ 76,693.70 (representing
$ 77,281.36 - its proportionate share of the Proceeds/Interest minus $ 587.66 its
proportionate share of the expenses Bellevue may recoup as provided in Section 7.2
of the Interlocal Agreement) within 30 days of the execution of this Agreement.
2. Upon receipt of said Proceeds, JAG City acknowledges and agrees that Bellevue has
lawfully discharged all obligations and duties of Bellevue to that JAG City under the
first paragraph of Section 7.2 of the Interlocal Agreement, and that Bellevue is
discharged from all of its obligations and duties to that JAG City under the second
paragraph of Section 7.2 of the Interlocal Agreement.
3. JAG City will abide by all requirements regarding the use of and goals related to the
proceeds as provided in Section 7.1 of the Interlocal Agreement (whether a party to a
JSA or not). JAG City will only leave or place a City Inmate in King County Jail
after December 31, 2012 (post 2012 inmate housing) if King County confirms in
writing that this post 2012 inmate housing does not violate the population reduction
schedule referenced in Section 12 of the JSA and incorporated into Section 7.1 of the
Interlocal Agreement.
4. Should there be a determination that a JAG City failed to abide by the requirements
of Section 7.1 (at -fault JAG City) triggering an obligation for Bellevue to return all or
part of the at -fault JAG City's Proceeds and any required interest to King County,
said Proceeds shall be paid to Bellevue within 10 working days of written notice
unless the at -fault JAG City makes other acceptable arrangements with Bellevue
and/or King County or the at -fault JAG City obtains injunctive or other legal relief
against King County that absolves Bellevue of any legal obligation to return said
Proceeds and interest prior to the expiration of the 10 working day period.
- 2 - July 7. 2009
ITEM OB-6
5. Bellevue and JAG Cities maintain that King County may only require return of
Proceeds from an at -fault JAG City. However, if there is a determination that there is
an obligation to return to King County Proceeds in an amount in excess of the amount
distributed to an at -fault JAG City(s) then each non at -fault JAG City shall pay up to
the full amount of its Proceeds and any required interest to Bellevue within 10
working days of written notice unless the non at -fault JAG City makes other
acceptable arrangements with Bellevue and/or King County or the non at -fault JAG
City obtains injunctive or other legal relief against King County that confirms
Bellevue has no legal obligation to return said Proceeds and interest prior to the
expiration of the 10 working day period. If the obligation to return Proceeds is in
excess of the at -fault JAG City's distribution, but less than each JAG City's full
Proceeds, the amount due King County from the non at -fault JAG Cities shall be a
prorated amount based on the percent of Proceeds received to the total Proceeds
minus the amount representing the at -fault JAG City's share. The same prorated
formula shall apply to required interest due from non at -fault JAG Cities.
6. Should Bellevue be sued for return of proceeds solely because of its unique Section
12 obligations, the alleged at -fault JAG City(s) shall immediately undertake the
defense of Bellevue and pay all expenses and costs (including attorney's fees)
associated with said defense whether or not said JAG City maintains it is or is
ultimately determined to be not at -fault. Should King County be entitled to its
attorney's fees in the suit, the at -fault JAG City shall hold Bellevue harmless and
indemnify Bellevue from any liability or costs associated with the obligation to pay
King County's attorney's fees.
7. Should Bellevue be the only party sued based on the alleged fault of other JAG Cities,
those alleged at -fault JAG Cities agree to stipulate to being named as defendants with
the concurrence of Plaintiff and/or not oppose Bellevue's motion to be included in the
suit as an indispensible party. The obligations of Paragraph 6 shall apply whether or
not the alleged at -fault JAG City is named in the litigation.
8. If King County sues Bellevue for return of proceeds because of Bellevue's alleged
violation of Section 12 of the JSA regarding use of proceeds or the reduction in jail
population along with other JAG Cities for their violations, each party will undertake
its own defense at its own cost.
9. At -fault JAG Cities shall be responsible for costs of whatever form or nature
associated with Bellevue's unique Section 12 obligations, including but not limited to
staff costs in coordinating and collecting proceeds or attorneys fees, and including
administrative costs Bellevue incurs even where timely payment oi' Proceeds is made.
Said costs shall be prorated among at -fault JAG Cities as appropriate.
10. In the event Bellevue incurs liability or costs associated with its unique Section 12
obligations and said liability or costs are not addressed in any other provision of this
Agreement, each JAG City shall indemnify, hold harmless and defend Bellevue and
- 3 - July 7, 2009
ITEM OB-6
its elected officials, employees agents and representatives from and against any and
all claims, demands, causes of action, liabilities, judgments, settlements, damages or
costs, including reasonable attorney's fees of whatever form related to Bellevue's
unique Section 12 obligations in proportion to its share of the proceeds.
11. Each JAG City shall keep its Proceeds in a segregated fund and keep records
sufficient to demonstrate that all expenditures of the Proceeds comply with Section
7.1 of the Interlocal Agreement. Said records shall be kept for at least 6 years from
the date of the expenditure of the last Proceeds of the JAG City.
12. The JAG City representative who will be responsible for management and
expenditure of the fund and for receiving notices related to the obligations under 7.1
of the Interlocal Agreement is (include name, title, address & phone #):
a.
JAG City shall notify Bellevue of any change in this designated representative or
contact information.
13. The City of Bellevue as a recipient of $ 971,638.82 (representing $ 979,083.98 - its
proportionate share of the Proceeds/Interest minus $ 7,445.16 its proportionate share
of the expenses) is also a JAG City and in that capacity shall be bound by the same
terms under this Agreement as any other JAG City.
14. This Agreement shall be authorized by each JAG City's legislative body or other
authorizing authority if not within authority of legislative body.
15. General Provisions:
A. Governing Law; Forum. The Agreement will be governed by the laws of
Washington and its choice of law rules. The JAG City consents to the exclusive
personal jurisdiction and venue of the federal and state courts located in King
County, Washington, with respect to any dispute arising out of or in connection
with the Agreement, and agrees not to commence or prosecute any action or
proceeding arising out of or in connection with the Agreement other than in the
aforementioned courts.
B. Severability. if any provision of the Agreement is held to be invalid or
unenforceable for any reason, the remaining provision will continue in full force
without being impaired or invalidated in any way. The parties agree to replace
any invalid provision with a valid provision that most closely approximates the
intent and economic effect of the invalid provision.
- 4 - July 7, 2009
ITEM OB-6
C. Nonwaiver. Any failure by a party to enforce strict performance of any
provision of the Agreement will not constitute a waiver of that party's right to
subsequently enforce such provision or any other provision of the Agreement.
D. No Assignment. Neither the Agreement nor any of the rights or obligations of
the JAG City arising under the Agreement may be assigned without Bellevue's
prior written consent. Subject to the foregoing, the Agreement will be binding
upon, enforceable by, and inure to the benefit of, the parties and their successors
and assigns.
E. Notices. All notices and other communications under the Agreement must be in
writing, and must be given by registered or certified mail, postage prepaid, or
delivered by hand to the party to whom the communication is to be given, at its
address set forth in this agreement.
F. Legal Fees. In any lawsuit between the parties with respect to the matters
covered by the Agreement, the prevailing party will be entitled to receive its
reasonable attorney's fees and costs incurred in the lawsuit, in addition to any
other relief it may be awarded.
G Counterparts. The Agreement may be signed in counterparts, each of which
shall be deemed an original, and all of which, taken together, shall be deemed
one and the same document.
In witness whereof, the parties have executed this Agreement and it shall be effective as
of the last date written below.
CITY OF MEDINA
By: _
Title:
CITY OF BELLEVUE
By: _
Title:
Date:
Date:
- 5 - July 7, 2009
ITEM OB-7
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJEcT/TITLE: City Attorney contract authorization
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
® City Council Business ❑ Resolution ❑ Other - Discussion
STAFF REPORT BY: Donna Hanson
BACKGROUND/SUMMARY:
Following City Council's 2008 retreat there were a few items for future action. One of those items was
to ask the new City Manager to review the City Attorney contract and make recommendations deemed
appropriate. The last contract for City Attorney was signed in January 2005. A Request for Proposals
for City Attorney was issued in April 2009. Other consultant contracts are also in the process of review
at this time.
Eight proposals were received. Staff interviewed four firms. Council Personnel Committee reviewed
all the proposals and interviewed the top three recommended by staff. Council Committee and staff
both recommend Steve Victor of Kenyon Disend. Favorable references were received from current
and former city clients.
Kenyon Disend is a municipal law firm located in Issaquah. They only advise municipal clients. Steve
Victor is a senior associate with the firm and previously senior assistant city attorney for City of
Tacoma Civil Division. Steve has expertise in land use law, public records, and construction contracts.
Kenyon Disend currently serves as City Attorney for sixteen small cities and legal council to many
other cities.
Attachments:
Proposal and draft contract from Kenyon Disend
BUDGET/FISCAL IMPACT: ESTIMATED IMPACT INCLUDED IN 2009 BUDGET, HOURLY RATE IS SLIGHTLY LESS
THAN THE RATE CURRENT PAID
STAFF RECOMMENDATION: Approyal
CITY MANAGER REVIEW:_
PROPOSED COUNCIL MOTION: "I MOVE TO AUTHORIZE THE CITY MANAGER TO NEGOTIATE AND SIGN A
CONTRACT FOR LEGAL SERVICES FOR CITY ATTORNEY WITH KENYON DISEND LAW FIRM AND PROVIDE
TERMINATION NOTICE TO OGDEN MURPHY WALLACE."
KENYON DISEND, PLLC
ITEM OB-7
MICHAEL R. KENYON
BRUCE L. DISEND
SHELLEY M. KERSLARE
SANDRA S. MEADOwGROPT
CHRIs D. BACHA
BOB C. STERBANK
Ms. Donna Hanson
City Manager
Medina City Hall
501 Evergreen Point Road
Medina, Washington 98039
THE MUMCIPAL LA FiRm
11 .FRONT STREET SOUTH
ISSAQUAH, WASHINGTON 98027-3820
www.KEwoNDIsEND.com
(425) 392-7090 • (206) 628-9059
FAX (425) 392-7071
May 5, 2009
Re: Response to Request for Proposals for City Attorney Services
Dear Ms. Hanson:
MARGARET J. KING
KART L. SAND
NOEL R. TREAT
STEVEI. VICTOR
RENL`E G. WALLs
SARA B. SPRINGER
Thank you for the opportunity to provide you with information about Kenyon Disend,
PLLC. We look forward to the opportunity to meet with you to discuss the City's needs and our
qualifications in greater detail. In the meantime, please consider the following material in response
to the City's Request for Proposals.
I. EXPERIENCE
Kenyon Disend, PLLC was founded in- 1993 for the express purpose of serving Washington
cities. We now serve nearly thirty cities, counties, and other public agencies as city attorneys,
special counsel, and prosecutors.
• We are the only firm in the state with a practice devoted to municipal law services, to
the virtual exclusion of all other areas of law. We do not represent developers or others who take
positions adverse to cities.
• Our firm currently serves as city attorneys for the cities of Algona, Burien, C1e Elum,
Covington, DuPont, Duvall, Kelso, Lake Forest Park, North Bend, Orting, Roslyn, Sammamish,
Sultan, and Tukwila, and for the Towns of Hunts Point and South Cle Elum.
• We provide special land use, public contracting, LID, code enforcement, and other legal
services to numerous cities including Bellevue, Bonney Lake, Bothell, Des Moines, Everett, Federal
Way, Granger, Kent, Kirkland, Maple Valley, Newcastle, Pacific, Puyallup, Renton, Shoreline, and
University Place, and to Pend Oreille, Lewis, and Mason Counties. We also provide legal services
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SERVING WASMNGTON CITIES SINCE 1993
ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 2
to Si View Metropolitan Park District, Key Peninsula Metropolitan Park District, and Chelan Fire
District No. 7.
• We serve as city prosecutors for the cities of Burien, Kenmore, North Bend, Roslyn, and
Tukwila.
If selected by Medina to provide city attorney services, Steve Victor would serve as City
Attorney, with primary back-up provided by Bruce Disend. In addition, all of the firm's other
personnel and resources would be available to serve Medina.
Steve has been a member of the Washington State Bar for 18 years. Prior to recently joining
Kenyon Disend, Steve was a partner at Gordon Thomas Honeywell Malanca Petersen & Daheim,
LLP practicing primarily in the area of land use. Before moving to private practice, he was the
Senior Assistant City Attorney for the City of Tacoma, serving Tacoma for nine years, and was an
Assistant Attorney General for the State of Washington for three years. Steve's practice focuses on
all areas of municipal law, including but not limited to public development authorities, public
procurement and contracting, major capital construction projects, land use planning and permitting,
public finance, public utilities, community and economic development programs, public -private
partnerships, public property acquisition and disposition, and related special projects. Steve was
Tacoma's lead land use planning and permitting counsel. Steve was also counsel for Tacoma's
major public works projects and public -private development projects, including the Police
Headquarters and substations project, Central Treatment Plant Upgrade project, Museum of Glass,
Chihuly Bridge of Glass, Greater Tacoma Convention Center, new Tacoma Art Museum, and the
downtown Marriott Hotel.
Bruce joined Kenyon Disend, PLLC in 1999 and became a partner in 2000. Bruce's
practice focuses on all areas of municipal law, including but not limited to land use, labor and
employment law. Bruce brings a focused city perspective to his legal work, having served as in-
house City Attorney for over 14 years with the cities of Bellingham, Puyallup and Shoreline. He
currently serves as the City Attorney for the cities of Duvall and Sammamish. Bruce is a member
of the Board of Directors of the Washington State Municipal Attorneys Association and, in 2008,
was named a Washington Super Lawyer by Law and Politics magazine.
Copies of resumes for Steve and Bruce are attached.
This firm exists solely to provide timely, professional, and comprehensive legal services to
Washington municipalities. The following summary describes a portion of our more recent
experience:
A. Municipal Legal Advice. We currently provide these services on an exclusive basis to
fourteen cities as city attorneys, and to many others as special counsel. Our experience includes
daily advice and counsel to mayors, city managers, city councils, planning commissions, civil
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ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 3
service commissions, and many other advisory bodies. In addition, our service regularly entails
advice and counsel to all city departments,
In addition to our regular general counsel services, please consider the following
representative sampling of cases involving municipal issues in which our firm has served as
counsel:
• Tukwila School District Y. Tukwila. We successfully defended Tukwila in a
matter challenging the validity of the City's common storm water utility. Until the Court of
Appeals affirmed Tukwila's position, this case had been widely viewed as a precursor to challenges
state-wide to the continued existence of storm water utilities of many other cities.
• Burns, et al. v. Seattle, et al. As lead counsel in superior court and on direct
review in the Washington Supreme Court, Kenyon Disend successfully defended the cities of
Burien and Tukwila, and coordinated the joint defense efforts of all other suburban cities named in
the suit, in a class action attempt to invalidate fees paid by Seattle City Light to suburban cities
pursuant to a franchise fee agreement. Specifically, the class representatives sought entry of a
declaratory judgment that payments made by Seattle City Light to each of the suburban cities
pursuant to franchise agreements between them constituted an illegal utility tax and, accordingly,
were void and unenforceable, as well as an injunction enjoining any future payments by Seattle City
Light to the suburban cities. In August 2007, the Supreme Court ruled in our clients' favor,
affirming the Superior Court's summary judgment order of dismissal.
• Primm v. Medina. In another Supreme Court victory for Washington cities, we
successfully resisted a challenge to the authority of cities to conduct municipal court services by
interlocal agreement.
B. Land Use. A substantial portion of our practice involves land use matters, including
drafting ordinances, permit processing, administrative hearings, and litigation. We regularly
provide advice and guidance to city councils, planning agencies, and staff throughout the review
and adoption process, and in the event appeals are filed as a result of city decisions.
Our firm has been responsible for the conduct of more than 75 contested land use rnatters in
the past several years at the administrative level, before the Growth Management Hearings Boards,
and in the Superior and Appellate courts. A representative sampling of cases includes:
• Heller v. Bellevue. The City lost a superior court LUPA decision on substantial
issues involving renovations to non -conforming commercial structures and a development
moratorium. The developer also filed a related lawsuit for damages. Our firm was hired to handle
the appeal. Just six weeks after oral argument, the Court of Appeals issued a unanimous decision
reversing the trial court, dismissing the LUPA Petition, and affirming Bellevue's actions.
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ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 4
• R.D. Manning v. Kenmore. The city hearing examiner invalidated City permit
conditions requiring the developer of a large multi -family development to acquire private property
from adjacent landowners for subsequent dedication to the City as road right-of-way to serve the
project. On the City's LUPA appeal, the examiner's decision was reversed on the merits.
• Foss v. Des Moines. An influential property owner sued the City, claiming
contract and property rights to a valuable slip at the City's marina. The case was dismissed on the
City's motion for summary judgment.
a Mt. Pilchuck Ski & Sport v. Everett. Two separate LUPA actions challenged the
City's decision to require abatement of non -conforming additions to a large monument sign. The
court's Order upheld the City's decision and required removal of the nonconforming additions.
. + Puget Sound Energy v. North Bend A utility company filed a LUPA action
challenging the City Council's decision related to siting of an energy transmission facility. The case
was dismissed on the City's motion at the statutory Initial Hearing.
• Miller Land and Timber v. North Bend A large property owner sued for the
alleged delay in permit processing and numerous other claims. The case was dismissed on the
City's motion, and the City was awarded attorney's fees.
• Heller et al. v. City of Sammamish and John F. Buchan Homes, Inc. A multi -
week, multi party challenge to City approval of a 132-lot subdivision located on 56 acres. issues
raised included SEPA and transportation concurrency. We successfully defended the City's SEPA
determination and plat approval at hearings conducted before the city hearing examiner and
subsequently in King County Superior Court.
• Maple Valley Citizens for Responsible Growth v. City of Maple Valley and
Brown Family. A citizen group challenged the City's approval of the subdivision of a former
equestrian center into 65 residential lots on 16 acres of land. We were successful in defending the
subdivision approval before the city hearing examiner, the City Council, and the State Shorelines
Hearings Board.
C. Labor and Employment Law. Both Bruce Disend and another of our attorneys, Shelley
Kerslake, are recognized leaders in this field. The firm has substantial experience with employment
investigations (e.g., harassment complaints), union negotiations, grievance and disciplinary matters,
PERC hearings, and Civil Service Commission matters. A few representative examples of
Shelley's experience are:
F:\APPS\MUNI1MCS\RFN\Medina.doc/SAIJ05/05/04
ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 5
• Kirby v. City of Tacoma et al. Plaintiff alleged discrimination on the basis of
a perceived disability, age, and for engaging in protected Union activity. The case was dismissed
on the City's motion for summary judgment and affirmed by the Court of Appeals.
• Fassel v. City of Tacoma. Plaintiff claimed discrimination in the hiring
process for a firefighter position. The case was dismissed upon a summary judgment motion and
the Court of Appeals upheld the decision.
• Wurzbach v. City of Tacoma. Plaintiff claimed discrimination in a
promotional process due to a disability. After a trial, judgment was entered in favor of the City
and the decision was upheld by the Court of Appeals.
• Hankins/Smalls v. City of Tacoma et al. Plaintiffs claimed race
discrimination, denial of promotional opportunities, and that they were disciplined more harshly
than their white counterparts. The case was dismissed on summary judgment.
A representative sample of Bruce Disend's experience includes:
• - Responsible for labor relations for eleven years as the Bellingham City
Attorney negotiating labor agreements with Police, Fire, and general employee bargaining units.
Conducted labor relations training for HR and management staff. Successfully defended City's
position in two arbitrations with the Fire Department bargaining units.
• Serves as the City bargaining representative for the cities of Duvall, DuPont,
and Orting including collective bargaining with Police, Fire and general bargaining units.
• Served as City bargaining representative for the cities of Puyallup and Bonney
Lake.
• Frequent lecturer on personnel law at conferences conducted by the
Washington State Association of Municipal Attorneys.
D. Code Enforcement. As city attorneys, our firm has extensive experience in code
enforcement, both at the district court and superior court levels. We negotiate resolutions to code
enforcement issues with literally dozens of property owners every.year. In unusual cases, where
negotiations are unsuccessful, we are well equipped to litigate these issues. Two recent cases
include:
• Burien v. Lipscomb. The City brought a lawsuit for nuisance abatement against
property owners of an apartment complex for multiple violations of the municipal code, housing
code, and building code. We obtained an injunction on behalf of the City which required the
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ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 6
evacuation and relocation of the apartment tenants, and also recovered $200,000 for the City in
costs and penalties. -
• Burien v. Traut. After attempting to work cooperatively with property owners
who had constructed a garage and living quarters in the right-of-way, the City obtained a judgment
and injunction requiring removal of the structure and reimbursement of the City's legal and other
fees.
• Bothell v. Suarez and Flanagan. Similar to the Burien v. Lipscomb matter, the
City brought a lawsuit for nuisance abatement against property owners of an apartment complex for
multiple violations of the municipal code, housing code, and building code. The City obtained an
injunction and other relief, including the evacuation and relocation of the apartment tenants, and the
currently on -going rehabilitation of the apartment complex in compliance with all applicable code
provisions. Resolution of the cost and penalty portion of the action, by summary judgment or
settlement, awaits completion of the on -going rehabilitation.
E. Tort Defense. Shelley Kerslake leads our team on these matters. Shelley has handled
-c_. over 100 municipal tort cases, ranging from sidewalk slip and falls;. to wrongful death and
--- catastrophic injury cases, including: , ..
• Quackenbush v. City of Tacoma. An eighteen -year -old boy was killed in an
--- intersection accident. The estate claimed that the accident was caused by poor sight distance at the
intersection. The case settled at mediation for $29,000.
• Massner v. LESA et al. Plaintiff sustained a broken back and a head injury when
she ran into a dump truck and trailer that was abandoned in the middle of the roadway in rural
Pierce County. The case against the City and LESA was dismissed on the City's motion for
summary judgment.
a Reyes a City of Tacoma. Plaintiff claimed that the Fire Department failed to
provide adequate medical care. The case was dismissed on the City's motion for summary
judgment.
• Weiss v. City of Tacoma. Plaintiff s car, which was stopped in the middle of the
roadway, was struck by a speeding patrol officer who did not have his siren activated. Plaintiff
suffered massive facial injuries and head trauma. Plaintiff claimed two million dollars in damages
(he was a high -income professional snowboarder). The case settled for $262,000 prior to trial.
• Huggler v. City of Tacoma. Plaintiff was hit with a plexiglass enclosure at a
hockey game, suffering a closed head injury. He claimed a disability and a diminution in earning
capacity as a highly successful businessperson. The case settled for $500,000. The City
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ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 7
subsequently recovered all monies paid to the plaintiff, as well as all attorney's fees, from the
insurer of the hockey event.
F. Eminent Domain. Over the past five years, we have been involved in the successful
negotiation or litigation of nearly thirty cases in eminent domain. In no case has our client been
held responsible for statutory attorney and expert witness fees. Representative cases include:
• Kenmore Flood Reduction Improvements. We acquired a total of six parcels for
the City by pre -condemnation negotiation and mediation. W successfully opposed a challenge to
the City's declaration of public use and necessity.
• Puyallup — 39"' Avenue Extension. We are currently completing negotiations
with six commercial property owners for a multi -million dollar acquisition necessary for
construction of a substantial public transportation improvement project.
• Newcastle — Coal Creek Parkway and Transit Center Projects. This regionally
significant project involves the completion of a four lane arterial which provides substantial
congestion relief for traffic that would otherwise use Interstate 405. Our on -going work includes
property acquisition, owner and tenant relocation, and eminent domain services involving nearly
twenty different parcels.
G. Civil Rights. Claims for violation of constitutional and other civil rights may not be
subject to insurance coverage and are often the responsibility of the City Attorney. Shelley
Kerslake, Mike Kenyon, and Brace Disend have been involved in more than 50 civil rights cases.
A few representative examples include:
• Watts et al. v. City of Tacoma et al. Plaintiffs brought a section 1983 claim
and seven other tort claims alleging excessive force during an altercation with an officer
effectuating a DV arrest. After a three-week trial, the jury rendered a defense verdict.
• Ali et al. v. City of Tacoma. Three plaintiffs made 230 claims against 32
individually named police officer defendants, including violations of the 1st; 4th, 8th and 14th
Amendments. Plaintiffs fizrther alleged racial profiling against the City, as well as claims for
negligent hiring, training, and supervision. After a six -week trial, a defense verdict was entered
on all but one claim, and only nominal damages were awarded on that claim.
• Chambers v. City of Tacoma et al. Plaintiff was shot in the back of the head
and killed by a Tacoma police officer as he fled a domestic violence scene. A jury rendered a
defense verdict.
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ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 8
0 Tolson et al. v. City of Tacoma et al. Plaintiffs claimed 4th Amendment
violations and excessive force. The case was dismissed on the City's summary judgment
motion.
• Dotolo v. City of Tacoma and Pierce County. Plaintiffs claimed that the use
of their home for the staging of a SWAT operation amounted to a constitutional taking under the
state and federal constitutions. The case was dismissed on the City's motion for summary
judgment.
H. Public Construction and Utilities Law. Given the breadth of our municipal practice, we
are regularly and routinely involved with the pre -design, design, construction, and maintenance of
public works projects of many sizes and types. Steve Victor and Chris Bacha lead our team in this
area. Our experience includes large and small street and sidewalk projects, water and sewer LIDs,
waste water treatment plant reconstruction and expansion, acquisition and construction of several
city halls, and much more.
Substantial recent or current projects include multi -million dollar property acquisitions and
street improvements on SR 522 along the northern shore of Lake Washington, and assistance with
multi million dollar acquisitions and property assemblages for significant downtown redevelopment
projects in Burien and Tukwila, and LIDs in the City of Bellevue.
Steve was lead counsel for Tacoma's major public -private development projects, including
the Museum of Glass, Chihuly Bridge of Glass, Greater Tacoma Convention Center, new Tacoma
Art Museum, and the downtown Marriott Hotel. Steve was also counsel to the Greater Tacoma
Regional Convention Center Public Facilities District, a Public Development Authority formed by
Tacoma to finance the Greater Tacoma Convention Center.
More specific examples of Steve Victor's experience include:
• Foss Waterway Cleanup and Redevelopment. Steve served as lead attorney
for the City of Tacoma on this $150,000,000 project which involved the acquisition of
contaminated property along the West side of the Thea Foss Waterway, establishment of the
Foss Waterway Development Authority, a Public Development Authority created by the City of
Tacoma to secure development on the cleaned -up site, and clean up and cost recovery actions for
the in -water clean up of the waterway.
• Greater Tacoma Convention Center. Steve and Chris worked together in
drafting the legislation and documents to create the Greater Tacoma Regional Convention Center
Public Facilities District, a Public Development Authority formed by Tacoma to finance the
Greater Tacoma Convention Center. Steve served as general counsel to the District and was lead
counsel for procurement, contracting and finance of the $120,000,000 convention center facility.
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ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 9
• Point Ruston. Steve was counsel to Point Ruston, LLC, the developer and
remediatior of the 82-acre former ASARCO smelter site which lies in both Tacoma and the town
of Ruston. Among other issues, Steve assisted Point Ruston with the establishment of a large
LID in Tacoma and Ruston for the remediation and replacement of Ruston Way, the main
thoroughfare to the site,
I. ORen Public Meetin&s Act and Public Records. Given the nature of our practice, we
advise clients on a routine basis regarding the application of the OPMA and the Public Records Act
and their exceptions and exemptions. Our firm provides regular training. to public agencies and
public officials regarding these Acts, and members of our firm frequently serve as guest lecturers on
these issues. In the unfortunate event of an OPMA or public records lawsuit, we have been retained
by several cities across the state to resolve those matters.
J. Water Law. Margaret King leads our team in the area of municipal water law. Prior to
joining Kenyon Disend, Margaret served as Senior Legal Counsel to the Washington State Senate
Water, Energy and Technology Committee for three years, where she was the primary attorney for
water issues. Her prior private practice includes service to Idaho, Colorado, and New Mexico water
users, the State of Nebraska, and the cities of Albuquerque and Las Cnices, New Mexico. Margaret
assisted the State ofNebraska in the case of Nebraska v. Wyoming, regarding enforcement of a 1945
decree rationing the North Platte River among users in Wyoming, Nebraska, and Colorado.
Margaret also assisted the City of Albuquerque regarding utilization of the City's annual right to
48,200 acre-feet of San Juan=Chama water, including drafting aquifer storage and recovery
legislation as one of many strategies to address shortage of supply. Since joining Kenyon Disend,
Margaret has assisted North Bend and Roslyn with water rights issues.
II. METHOD OF SERVICE PROVISION
In providing municipal legal services, our firm is dedicated to the following core values:
Access, Timeliness of Response, and Value.
Access. Our accessibility, when you need it, has always been a hallmark of our service
excellence.
Timeliness of Response. We provide timely, thorough responses to legal issues facing our
clients. We move quickly to solve problems efficiently.
Value. Simply stated, no other municipal law firm compares. to us with respect to value and
service level received, in exchange for fees earned.
As proof of our commitment to these core values, we happily stand on our reputation for
first-class municipal legal services at highly competitive rates. Our rates directly reflect the savings
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ITEM OB-7
Ms. Donna Hanson
May 5, 2009
Page 10
to our clients realized by foregoing extraneous marketing costs, downtown Seattle skyscraper office
rent, and other easily controllable expenses.
We likewise invite you to review our website (www.KenyonDisend.com) for further
information about our firm, our practice philosophy, and our clients. In particular, our clients will
provide information far more useful than anything created in a marketing department about the
quality of our firm's people and services.
III. PROPOSED FEE STRUCTURE
By intentionally limiting our practice to municipal law, we have developed efficiencies
and economies of scale that provide significant value to our clients. Our substantial experience
usually allows us to perform a task in less time than attorneys who represent cities on a less than
full-time basis. In many instances, our paralegal staff can initially prepare a document or
otherwise undertake certain services for which other firms would assign attorneys at substantially
higher rates.
Our preference is to provide city attorney services on an hourly basis, but some clients
prefer a monthly retainer or a combination of the fee approaches. We try to work with our
clients to meet their specific needs.
The firm's 2009 hourly rates for legal services are attached for your review. We invite
you to closely compare the hourly rates of our attorneys to the similarly experienced attorneys of
our competitors. As briefly mentioned above, the firm's cost management efficiencies are directly
passed through to our clients in the form of reduced rates.
We do not charge for mileage or travel time to or from City Hall, or for long-distance
telephone charges. We do seek reimbursement for customary fax and photocopy charges at the
rate of fifteen cents per page, legal messenger service, court filing fees, charges to access
computerized legal research databases, and other similar charges.
IV. STATEMENT OF CONTRACT COMPLIANCE
Kenyon Disend, PLLC carries Comprehensive General Liability Insurance and Professional
Liability Insurance in amounts meeting Medina's minimum coverage amounts. In the event
Kenyon Disend is selected to provide city attorney services to Medina, we will of course provide
proof of such policies to the City.
V. REFERENCES
We invite you to contact any of our clients, including the following references, to discuss
our services:
F:IA"SIMUNWCSUUPsWedinadoc/SAU05/05/09
ITEM OB-7
cc:
Steve Marcotte, Finance Director
City of Fife
5411 23rd Street East
Fife, WA 98424
Phone: (253) 896-8611
Bill Pugh, Public Works Director
City of Sumner
1104. Maple Street, Suite 260
Sumner, WA 98390
Phone: (253) 299-5700
Elizabeth Pauli, City Attorney
City of Tacoma
747 Market Street
Tacoma, WA 98402
Phone: (253) 591-5627
Michael R. Kenyon
Shelley Kerslake
F:uArrsuvlUN MCS\"PsUNedina.dodSAL/05rosro9
Mr. Ben Yazici, City Manager
City of Sammamish
486 - 228th Avenue NE
Sammamish, WA 98074
Phone: (425) 898-0660
Mayor Will Ibershoff
City of Duvall
15535 Main Street NE
P.O. Box 1300
Duvall, WA 98019
Phone: (425) 788-1185
Very truly yours,
KENYO SEND, PLLC
Bruce L. Disend
ITEM OB-7
KENYON DLSEND, PLLC
HOURLY RATE SCHEDULE FOR YEAR 2009
ATTORNEYS:
Partners and Senior Attomevs:
Michael R. Kenyon
$245.00
Bruce L. Disend
$245.00
Shelley M. Kerslake
$215.00
Chris D. Bacha
$215.00
Bob Sterbank
$215.00
Steve Victor
$215.00
Sandra S. Meadowcroft
$210.00
Margaret J. King
$210.00
Kari Sand
$200.00
Associate Attorneys_:
Renee Walls $160.00
Sara B. Springer $135.00
PARALEGALS:
Margaret C. Starkey
$100.00
Sheryl A. Loewen
$
90.00
Pam M. Odegard
$
85.00
Shelly Crossland
$
85.00
Mary Eichelberger
$
85.00
Terry Cox
$
85.00
Kim Obermayer
$
85.00
Kathy Swoyer
$
85.00
LEGAL INTERNS: $100.00
F:\APPSWUNI1MCS\RFPslMedina.dWSALIGS/05/09.
ITEM OB-7
STEVE VICTOR
Steve@KenyonDisend.com
11 Front Street South, Issaquah, Washington 98027 - (425) 392-7090, Ext. 154
LEGAL EXPERIENCE
SENIOR ASSOCIATE
KENYON DISEND, PLLC
2009
Serves as counsel to numerous client cities on public finance, including State and Federal loan and grant
programs, land use, procurement and contracting for public works projects, and public -private projects.
PARTNER
GORDON THOMAS HONEYWELL MALANCA
PETERSEN & DAHEIM, LLC 2007 - 2009
Served private clients in the areas of real estate and land use, including shoreline permitting, commercial
contracting, municipal law, information technology law, and non-profit corporation law. Served as
counsel to developers of major projects, including Point Ruston, LLC which is &leaning up and
redeveloping the 82-acre former ASARCO smelter site in Tacoma, the Cascadia Project, a 4700-acre
planned community in Pierce County, and the Hastings Project to restore the historic 1890 Hastings
Building in Port Townsend, including the addition of a new over -water boutique hotel.
SENIOR ASSISTANT CITY ATTORNEY
TACOMA CITY ATTORNEY'S OFFICE
CIVIL DIVISION 1999 — 2007
General counsel to various City departments, including Community and Economic Development, Public
Works, and Finance. Represented the City in environmental cost recovery actions and MTCA cleanup
contracting regarding the clean up and redevelopment of the Thea Foss Waterway. Served as lead
counsel for public -private development projects, including the Museum of Glass, Chihuly Bridge of
Glass, Greater Tacoma Convention Center, new Tacoma Art Museum, and the downtown Marriott Hotel.
Served as borrower's counsel for general and utility bond issues, including revenue bonds and lease
purchase financing under IRS ruling 63-20. Served as lead counsel for procurement, financing and
contracting for capital construction projects, including projects procured though traditional bid, design
build and general contractor construction manager processes. Served as lead counsel for land use
planning and permitting, public property acquisition and disposition, and the operation of City enterprise
activities, including the Tacoma Dome and Convention Center. Served as counsel to the Greater Tacoma
Regional Convention Center Public Facilities District, a Public Development Authority formed by
Tacoma to finance the Greater Tacoma Convention Center.
F:IAPPSWUNIIMCS\RFPslMedinadoc/SALOS/05/09
ITEM OB-7
ASSISTANT ATTORNEY GENERAL
ATTORNEY GENERAL'S OFFICE — STATE OF WASHINGTON 1996 -1999
Advised and performed related legal services to various departments of the State of Washington,
including the Department of Licensing Corporations Division and Business and Professions Division, the
Employment Security Department Employer Tax Division, and the Department of Veteran's Affairs.
SOLE PRACTIONER 1993 —1996
Represented private business transactions, family law, and criminal matters.
ASSOCIATE ATTORNEY
BONNEVILLE, VIERT, MORTON AND McGOLDRICK 1990 -1993
Represented private clients in business transactions, insurance defense and family law.
EDUCATION
University of Washington School of Law — J.D., 1990
University of Washington—B.A., 1986
Magna Cum Laude, Phi Beta Kappa
F:\APPSV,.lT MCS\RFPs\Mcdina.doc/SAIJ05/05/09
ITEM OB-7
BRUCE L. DISEND
Bruce@KenyonDisend.com
11 Front Street South, Issaquah, Washington 98027 - (425) 392-7090
LEGAL EXPERIENCE
PARTNER
KENYON DISEND, PLLC
1999 — Present
Serves as City Attorney to the Cities of Duvall and Sammamish. Serves as the City bargaining
representative for the Cities of Duvall, Orting and DuPont in collective bargaining with Police, Fire and
general bargaining units. Supervises other firm attorneys and staff. Member, Board of Directors of
Washington State Association of Municipal Attorneys. Acknowledged as a "Washington Super Lawyer"
by Washington Law and Politics magazine.
CITY ATTORNEY
SHORELINE, WASHINGTON 1996 -1998
Legal advisor to the City Council, City Manager, and all City departments of a newly incorporated city.
Represented the City in legal and administrative proceedings. Member of the City's management team.
CITY ATTORNEY
PUYALLUP, WASHINGTON 1995 —1996
Legal advisor to city government including the City Council, City Manager, and City Departments.
Represented the City in legal and administrative proceedings. Responsible for implementing the City's
labor relations policy through the collective bargaining process. Supervised the City Prosecutor.
CITY ATTORNEY
BELLINGHAM, WASHINGTON 1984 —1995
Served as chief legal advisor to the City Council, the Mayor, and all City departments. Represented the
City in legal, administrative and collective bargaining proceedings. Directed the work of the legal
department consisting of four attorneys and five support personnel. Prepared and administered $500,000
department budget. Identified client needs through discussion and surveys. Provided more efficient
service by reorganizing office personnel, early use of computers, and development of standardized forms
and agreements. Revised and updated City Code and placed Code into computerized format.
CIVIL DEPUTY PROSECUTOR
WHATCOM COUNTY, WASHINGTON 1980 -1984
Served as principal legal advisor to the Whatcom County Council, the County Executive and County
departments. Represented the County in legal and administrative proceedings. Administered the Child
Support Division of the Prosecutor's Office. Supervised a staff of four support personnel.
F:\APPSIMUNI\MCS\RFPs\Medina.doc/SAIJ05/05/09
ITEM OB-7
PRIVATE PRACTICE OF LAW
WILMINGTON, DELAWARE 1974 -1979
Conducted a general practice with an emphasis on litigation matters. Provided legal advice in civil and
criminal matters to businesses and individuals. Represented clients in state and federal courts, before
government agencies, and administrative bodies.
LEGAL SERVICES ATTORNEY
WILMINGTON, DELAWARE 1972 -1974
Attorney with community Legal Aid Society, Inc., a federally funded urban legal aid program. Provided .
legal advice and representation on civil matters to individuals with limited financial means. Appointed
Chief Staff Attorney with supervisory responsibility for up to ten attorneys and fifteen support personnel.
SUMMARY OF QUALIFICATIONS
Thirty years of successful legal experience with over twenty-five years of demonstrated ability to apply
legal knowledge and management skills to the operations of municipal government. Broad experience
developing practical solutions to diverse problems. Frequent speaker at law seminars and municipal
conferences on the topics of land use, personnel, Civil Service, and labor law.
EDUCATION
Boston University — J.D., 1972. Participated in Roxbury Defenders Program serving as public defender
for indigent individuals charged with criminal offenses.
Franklin and Marshall College - Bachelor of Arts, 1969. Major in Government. Received Department of
Government Honors.
F;IAPPSIMUNI\MCStRFPslMedina.doc/SAL/05/05/09
CITY MANAGER REPORT
CITY OF MEDINA
Office of the City Manager
Date July 13, 2009
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
The transfer from dispatch at Kirkland to NORCOM in Bellevue went off on July 1 st
without any problems. Norcom's Executive Director reported that "go live for
NORCOM was a success and relatively uneventful. The planning and implementation
paid off as we transitioned at midnight. The entire staff including telecommunicators,
technical team members, Team Supervisors and the Management Team, did whatever
was necessary to insure a smooth transition. We look forward to celebrating the
success of NORCOM at a later date."
2. Some of our public records requests have resulted in a lot of boxes piling up in the
front office area. To try and keep the area clear for work space we removed a few
items that were not being used in the Council Chambers and set up some temporary
storage. This is less than ideal, but it is temporary and we hope to start archiving files
anyway in anticipation of a move.
3. We are working with the Finance Directors of Redmond and Kirkland on their
presentation to Council for Monday night. They will be making a power point
presentation that will include a full year to date revenue and expenditure report which
will include beginning and ending fund balances. Ultimately the question will be, do
we want to make any adjustments to the 2009 spending plan or do we want to build
the strategies into the 2010 budget.
4. The State Auditor's Office will be starting their audit for 2008 at the end of this month.
As you know we submitted our 2008 Financial Report the end of May. They will be
here to audit the backup documents for the information we submitted as well as our
internal control procedures.
5. We have been receiving calls about the herons that are out of their nests in Medina
Park. We called Department of Fish and Wildlife and were told to stay away from the
birds. This is a natural part of what happens with multiple birds in one nest and we
should not interfere. The people calling are well intended, but there is nothing the City
can do.
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
CITY OF MEDINA
MONTHLY SUMMARY
JUNE, 2009
Police Chief Jeffrey Chen
FELONY
Fraud (ID Theft) 2009-0001733 06/03/09
2600 block of Evergreen Point Rd
Victim reported person(s) unknown had requested an address change on their credit card
account to an address in Canada. Several charges were made against the account, and the
bank canceled the accounts. No monetary loss to the victim.
Auto Theft (Recovered) 2009-0001747
3600 block of Evergreen Point Rd
06/04/09
Victim reported their vehicle was missing, but later found it at the park and ride. It was
learned the subject known to them had taken it to catch the bus on time and returned the
keys. The victim does not want to press charges.
Possession of Stolen Property 2009-0001767 06/06/09
501 Evergreen Point Rd (City Hall)
Medina officer observed a vehicle in front of city hall, and checked the vehicle's license
plate and it came back as stolen from Seattle. Medina officer contacted the driver and
confirmed that he knew the car was stolen and was arrested and charged with Possession
of a Stolen Motor Vehicle. The victim was contacted and recovered the vehicle.
Burglary 2009-0001858 06/15/09
200 block of Upland Road
E-lert #09-16
Sometime between June 8 h and June 15"' an unoccupied home in the 200 block of
Upland Road was burglarized. It appears the suspects made entry through an unsecured
side door. Once inside, the suspects vandalized the home writing graffiti on the walls and
taking approximately $10,500.00 worth of clothing and household items. Evidence of
drug use was left at the home as well. The initial investigation and evidence recovered
from the scene has lead to the identification of a person of interest. Medina detectives
will be pursuing this case.
POLICE DEPARTMENT REPORT
MISllEMENNI OR CRIMFIS
Malicious Mischief 2009-0001717 06/01/09
1600 block of 77`h Ave NE
Sometime between 11:00 am on May 301h and 11:00 am on May 31S`person(s) unknown
shattered the plastic window in the trail marker stand located at the city right of way.
Total estimated damage: $25
Theft 2009-0001936 06/10/09
3200 block of Evergreen Point Rd
Medina officer responded to a report of a theft of a check that was removed from the
homeowner's checkbook, and a pair of diamond earrings was missing. The victim does
not wish to prosecute, but would like to recover her property.
Assault - Simple (DV) 2009-0001840 06/13/09
8000 block of NE 27`h St
Medina officer responded to a report of a domestic disturbance. The two male parties
were arguing and one had threatened the other with a knife. The aggressor was taken into
custody without further incident.
( THER
E-lert #09-017
BURGLARY SUSPECT ARRESTED AFTER RAMMING PA' -ROL VEHICLE
PLEADS GUILTY In February 2009, Medina Police arrested a man and a woman for
Investigation of Residential Burglary and Attempting to Elude a Pursuing Police Vehicle,
both felony crimes (refer to E-lert 09-04a). The male suspect entered an occupied home
in the 7600 block of NE I0`h Street. The female resident heard glass breaking and her
alarm sounded, and as she came downstairs she saw the male suspect inside her home. A
Medina Officer followed the suspect vehicle as it left the scene. The pursuit ended in
Clyde Hill after the male driver rammed the officer's patrol vehicle. Both suspects were
apprehended. **UPDATE** The male suspect in this case, Jesse D. Fisher, plead guilty
in King County Superior Court to charges of Residential Burglary and Attempting to
Elude a Pursuing Police Vehicle. Mr. Fisher will appear for sentencing in July. The fact
that the victim was home at the time of the burglary and that the defendant put others at
risk while attempting to avoid arrest will be factored into the sentencing decision. The
prosecutor is recommending a sentence of 84 months due to the aggravating factors of
this case.
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
TOWN OF HUNTS POINT
MONTHLY SUMMARY
JUNE, 2009
Police Chief Jeffrey Chen
FELONY CRIMI1:S
No significant felony incidents occurred during June, 2009
MISDEMEANOR CRIMES
No significant misdemeanor incidents occurred during June, 2009.
OTHER
E-lert #09-017
BURGLARY SUSPECT ARRESTED AFTER RAMMING PATROL VEHIC[,E
PLEADS GUILTY In February 2009, Medina Police arrested a man and a woman for
Investigation of Residential Burglary and Attempting to Elude a Pursuing Police Vehicle,
both felony crimes (refer to E-lert 09-04a). The male suspect entered an occupied home
in the 7600 block of NE 1.0`h Street. The female resident heard glass breaking and her
alarm sounded, and as she came downstairs she saw the male suspect inside her home. A
Medina Officer followed the suspect vehicle as it left the scene. The pursuit ended in
Clyde Hill after the male driver rammed the officer's patrol vehicle. Both suspects were
apprehended. **UPDATE** The male suspect in this case, Jesse D. Fisher, plead guilty
in King County Superior Court to charges of Residential Burglary and Attempting to
Elude a Pursuing Police Vehicle. Mr. Fisher will appear for sentencing in July. The fact
that the victim was home at the time of the burglary and that the defendant put others at
risk while attempting to avoid arrest will be factored into the sentencing decision. The
prosecutor is recommending a sentence of 84 months due to the aggravating factors of
this case.
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
1p
Monthly Activity Report
City of Medina
2009
Felony Crimes
June
YTD YTD
Year End
2009
2009 2008
2008
Assault, Aggravated
0
0 0
0
Robbery
0
0 0
0
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
1
9 7
12
Drug Violations
0
0 6
6
Fraud (ID Theft)
1
6 9
17
Vehicle Prowl
0
6 4
11
Theft (over $250)
0
7 1
6
Malicious Mischief
0
3 0
0
Arson
0
0 0
0
Auto Theft (inc Recovery)
1
3 5
11
Poss Stolen Property
1
2 0
0
Other
0
0 0
0
TOTAL
4
36 32
63
Misdeameanor
June
YTD
YTD
Year End
Crimes
2009
2009
2008
2008
Assault, Simple
0
2
2
3
Malicious Mischief
1
2
4
5
Vehicle Prowl
0
15
9
14
Theft (Under $250)
1
3
4
8
Domestic Violence
1
2
3
4
Minor in Possession
0
0
3
5
Drug Violations
0
7
9
16
Poss Stolen Property
0
1
0
0
Total
3
32
34
55
Page 1
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2009
Felony Crimes
Jan
Feb
Mar
Apr
May Jun Jul Aug Sept Oct Nov Dec
Total
Assault, Aggravated
0
0
0
0
0 0
0
Robbery
0
0
0
0
0 0
0
Sexual Assault/Rape
0
0
0
0
0 0
0
Burglary (inc Attempt')
1
2
1
2
2 1
9
Drug Violations
0
0
0
0
0 0
0
Fraud (ID Theft)
2
0
1
2
0 1
6
Vehicle Prowl
1
0
0
5
0 0
6
Theft (over $250)
0
2
3
2
0 0
7
Malicious Mischief
0
0
1
1
1 0
3
Arson
0
0
0
0
0 0
0
Auto/Boat Theft
0
0
0
2
0 1
3
Poss Stolen Property
1
0
0
0
0 1
2
Other
0
0
0
0
0
0
TOTAL
5
4
6
14
3 4 0 0 0 0 0 0
36
Misdeameanor
Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul Aug Sept Oct Nov Dec Total
Assault, Simple
1
0
1
0
0
0
2
Malicious Mischief
0
0
0
1
0
1
2
Vehicle Prowl
3
2
0
9
1
0
15
Theft (Under $250)
0
0
1
0
1
1
3
Domestic Violence
0
0
1
0
0
1
2
Minor in Possession
0
0
0
0
0
0
0
Drug Violations
2
1
2
0
2
7
Poss Stolen Property
0
0
0
1
0
0
1
Total
6
3
5
11
4
3
0 0 0 0 0 0 31
Page 2
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
if
Jeffrey Chen, Chief of Police
Monthly Activity Report
City of Medina
2009
Traffic
June
YTD
YTD
Year End
ACCIDENTS
2009
2009
2008
2008
Injury
0
0
(1
0
Non -Injury
0
3
9
13
TOTAL
0
3
9
13
Traffic
June
YTD
YTD
Year End
CITATIONS
2009
2009
2008
2008
Driving Under Influence
2
26
40
77
*Other
5
79
94
169
Total
7
105
134
246
Traffic
June
YTD
YTD
Year End
INFRACTIONS
2009
2009
2008
2008
Speeding
2
84
35
59
Parking
3
25
47
87
**Other
9
150
236
354
Total
14
259
318
500
June
YTD
YTD
Year End
WARNINGS
2009
2009
2008
2008
Total
63
479
632
1065
June
YTD
YTD
Year End
CALLS FOR SERVICE
2009
2009
2008
2008
House Watch
39
230
193
391
False Alarms
44
181
125
278
Assists
17
240
261
554
Suspicious Circumstances
11
88
82
183
Property-Found/Lost
0
5
5
16
Animal Complaints
5
20
22
41
Missing Person
0
0
2
2
Warrant Arrests
4
27
48
89
***Other
0
2
7
12
Total
120
793
745
1566
*DWLS; Fail to Transfer Title; No License
**Expired Tabs; No insurance; Fail
to stop; Defective Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Page 3
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
41 Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2009
Traffic
Accidents Jan
Feb
Mar Apr
May
Jun Jul Aug Sep Oct Nov Dec
Total
Injury 0
0
0 0
0
0
0
Non -Injury 1
1
0 1
0
0
3
TOTAL 1
1
0 1
0
0 0 0 0 0 0 0
3
Traffic
Citations Jan
Feb
Mar Apr May
Jun Jul Aug Sep Oct Nov Dec
Total
Driving Under Influence 6
7
3 5 3
2
26
Other 21
18
11 13 11
5
79
Total 27
25
14 18 14
7 0 0 0 0 0 0
105
Infractions
Jan
Feb
Mar Apr
May
Jun
Jul
Aug Sep Oct
Nov Dec
Total
Speeding
17
37
8 11
9
2
84
Parking
3
12
4 2
1
3
25
Other
31
35
39 22
14
9
150
Total
51
84
51 35
24
14
0
0 0 0
0 0
259
Warnings
Jan
Feb
Mar Apr
May
Jun
Jul
Aug Sep Oct
Nov Dec
Total
Total
86
97
89 80
64
63
479
Calls for Service
Jan
Feb
Mar Apr
May
Jun
Jul
Aug Sep Oct
Nov Dec
Total
House Watch
24
41
36 67
23
39
230
False Alarms
22
26
27 31
31
44
181
Assists
50
50
31 51
41
17
240
Suspicious Circumstance
17
20
12 13
15
11
88
Property-Found/Lost
1
1
0 2
1
0
5
Animal Complaints
1
2
5 4
3
5
20
Missing Person
0
0
0 0
0
0
0
Warrant Arrests
5
6
4 5
3
4
27
Other
0
2
0 0
0
0
2
Total
120
148
115 173
117
120
0
0 0 0
0 0
793
Page 4
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
Monthly Activity Report
Hunts Point Town of Hunts Point
2009
Felony Crimes
June
YTD
YTD
Year End
2009
2009
2008
2008
Burglary
0
0
0
0
Forgery (Identity Theft)
0
0
1
1
Vehicle Prowl
0
1
0
0
Theft (over $250)
0
2
1
4
Possession Stolen Prop
0
0
0
0
Drug Violation
0
0
0
0
Auto/Boat Theft
0
0
0
0
TOTAL
0
3
2
5
Misdeameanor
June
YTD
YTD
Year End
Crimes
2009
2009
2008
2008
Assault, Simple
0
0
0
0
Malicious Mischief
0
0
0
0
Vehicle Prowl
0
1
0
0
Theft (Under $250)
0
0
0
0
Possession Stolen Prop
0
0
1
1
Domestic Violence
0
0
0
2
Minor in Possession
0
0
0
0
Drug Violations
0
3
2
2
Total
0
4
3
5
Page 5
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
Yearly Activity Report
Hunts Poi✓nt� Town of Hunts Point
2009
Felony Crimes
Jan
Feb
Mar
Apr
May
Jun Jul Aug Sept Oct Nov
Dec Total
Burglary
0
0
0
0
0
0
0
Forgery (Identity)
0
0
0
0
0
0
0
Vehicle Prowl
0
0
0
0
1
0
1
Theft (over $250)
0
0
1
0
1
0
2
Poss Stolen Prop
0
0
0
0
0
0
0
Drug Violation
0
0
0
0
0
0
0
Auto/Boat Theft
0
0
0
0
0
0
0
TOTAL
0
0
1
0
2
0 0 0 0 0 0
0 3
Misdeameanor
Crimes
Jan
Feb
Mar
Apr
May
Jun Jul Aug Sept Oct Nov
Dec Total
Assault, Simple
0
0
0
0
0
0
0
Malicious Mischief
0
0
0
0
0
0
0
Vehicle Prowl
1
0
0
0
0
0
1
Theft (Under $250)
0
0
0
0
0
0
0
Poss Stolen Prop
0
0
0
0
0
0
0
Domestic Violence
0
0
0
0
0
0
0
Minor in Possession
0
0
0
0
0
0
0
Drug Violations
0
0
0
2
1
0
3
Total
1
0
0
2
1
0 0 0 0 0 0
0 4
Page 6
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Tow
Jeffrey Chen, Chief of Police
0�
Monthly
Activity Report
Hunts Point
Hunts Point
2009
Traffic
June
YID
YTD
Year End
CITATIONS
2009
2009
2008
2008
Driving Under Influence
0
4
8
15
Accidents
0
0
1
2
*Other
1
19
30
64
Total
1
23
39
81
Traffic
June
YID
YTD
Year End
INFRACTIONS
2009
2009
2008
2008
Speeding
0
0
0
0
Parking
0
0
3
3
**Other
14
140
140
253
Total
14
140
143
256
June
YID
YID
Year End
WARNINGS
2009
2009
2008
2008
Total
34
127
98
191
June
YTD
YID
Year End
CALLS FOR SERVICE
2009
2009
2008
2008
House Watch
3
15
14
37
False Alarms
4
24
40
81
Assists
7
27
22
52
Suspicious Circumstances
2
11
14
28
Property-Lost/Found
0
0
2
2
Animal Complaints
0
1
4
6
Missing Person
0
0
0
0
Warrant Arrests
0
1
10
12
***Other
0
0
2
2
Total
16
79
108
220
*DWLS; Fail to Transfer Title;No
License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Verbal Domestic; Harassment; Civil
Dispute;Trespass
Page 7
POLICE DEPARTMENT REPORT
Town of
Hunts Point
Traffic
Citations
Driving Under Influence
Accidents
Other
Total
Traffic
Infractions
Speeding
Parking
Other
Total
Warnings
Total
Calls for Service
House Watch
False Alarms
Assists
Suspicious Circumstances
Property-Lost/Found
Animal Complaints
Missing Person
Warrant Arrests
Other
Total
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
HUNTS POINT
2009
Jan Feb Mar Apr May Jun
0
0
0
2
2
0
0
0
0
0
0
0
2
4
4
3
5
1
2
4
4
5
7
1
Jan Feb Mar Apr May Jun
0
0
0
0
0
0
0
0
0
0
0
0
29
22
26
18
31
14
29
22
26
18
31
14
Jul Aug Sep Oct Nov Dec Total
4
0
19
0
0
0
0
0
0
23
Jul Aug Sep Oct Nov Dec Total
0
0
140
0 0 0 0 0 0 140
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
12 21 9 22 29 34 127
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
1
3
2
5
1
3
15
3
4
2
3
8
4
24
5
1
3
4
7
7
27
3
3
0
1
2
2
11
0
0
0
0
0
0
0
0
0
1
0
0
0
1
0
0
0
0
0
0
0
0
0
0
1
0
0
1
0
0
0
0
0
0
0
12
11
8
14
18
16
0
0
0
0
0
0
79
Page 8
POLICE DEPARTMENT REPORT
Communications Team Public Health
401 Fifth Avenue South, Suite 1300
Seattle, WA 98104-1818 Seattle & King County
206-296-4600 Fax 206-296-0166
TTY Relay: 711
wvvw.kingcounty.gov/health
Frequently Asked Questions — H1N1 Flu (Swine Flu)
What is H1N1 flu (swine flu)?
H IN 1 virus is an Influenza A virus normally found in pigs. There are many such viruses and
they rarely infect humans. The virus currently causing human illness is a new type of swine flu
that has developed the ability to infect people and be transmitted from person to person.
Although this new virus is called "swine flu," it is not transmitted from pigs to humans, or from
eating pork products. Like other respiratory diseases, it is spread from person to person through
coughs and sneezes. When people cough or sneeze, they spread germs through the air or onto
surfaces that other people may touch.
What is Public Health— Seattle & King County doing now?
Public Health is actively working with hospitals and health care providers to promptly identify
potential cases of swine flu and to assure that if cases are identified that appropriate treatment
and measures to prevent transmission to others are used.
To date, H1N1 influenza in King County is similar to what we would see in typical winter
influenza season. However, since it is not possible to predict at this time if the outbreak will
worsen or remain mild, Public Health is working to be sure that our community is prepared in
case the situation becomes more serious. This includes preparing to activate medical surge
capacity to offset potential high demand for services at hospitals and clinics, developing plans in
place to distribute antiviral medication, and increasing public education and health promotion.
ILLNESS AND MEDICAL CARE
What are the symptoms of H1N1 flu (swine flu)?
The symptoms of HIN1 flu in people are similar to the symptoms of seasonal flu and include
fever, cough, sore throat, body aches, headache, chills and fatigue. Some people with H 1N 1 flu
also reported diarrhea and vomiting. In the past, severe illness (pneumonia and respiratory
failure) and deaths have been reported with swine flu infection in people. Similar to seasonal flu,
swine flu may make chronic medical conditions worse
When should I seek medical care?
Use the same judgment you would use during a typical flu season. Do not seek medical care if
you are not ill or have mild symptoms for which you would not ordinarily seek medical care. If
you have more severe symptoms of fever, cough, sore throat, body aches or are feeling more
seriously ill, call your health care provider to discuss your symptoms and if you need to be
evaluated.
4/28/09
POLICE DEPARTMENT REPORT
If the following flu -like symptoms are mild, medical attention is not typically required.
• Runny nose or nasal stuffiness
• Low-grade fever for less than 3 days
• Mild headache
• Body aches
• Mild stomach upset
If you get sick with influenza
• If you get sick, Public Health - Seattle & King County strongly recommends that you stay
home from work or school so you can get better and keep others from getting sick.
• Also, if you get sick remain at home and avoid contact with others until seven days after
your first symptoms began or until symptoms resolve, whichever is longer.
HEALTH PROTECTION TIPS
What can I do to protect myself and my family?
• Stay informed. Health officials will provide additional information as it becomes
available. Visit www.kingcoutygov/health/h 1 n 1
• Take these everyday steps to protect your health:
o Cover your nose and mouth with a tissue or your sleeve when you cough or
sneeze. Throw the tissue in the trash after you use it.
o Wash your hands often with soap and water, especially after you cough or sneeze.
Alcohol -based hand cleaners are also effective.
o Avoid touching your eyes, nose or mouth. Germs spread this way.
o Try to avoid close contact with sick people.
o Do not go to work or school if you are sick. Public Health urges that sick people
limit contact with others to keep from infecting them.
o If you don't have one yet, consider developing a family emergency plan as a
precaution. This should include storing a supply of extra food, medicines, and
other essential supplies. This is to avoid contact with other people as much as
possible, including trips to the store. Prepare to get by for at least two weeks on
what you have at home.
What should parents do to protect children?
• Keep your child home from school or daycare when sick.
• Teach your children to wash hands frequently with soap and water for 20 seconds. Be
sure to set a good example by doing this yourself.
05/12/09
POLICE DEPARTMENT REPORT
• Teach your children to cover coughs and sneezes with tissues or by coughing into the
inside of the elbow. Be sure to set a good example by doing this yourself.
• Teach your children to stay away from people who are sick.
• Follow any emerging public health advice regarding school closures, avoiding crowds
and other protective measures.
Should I wear a mask?
Facemasks (surgical masks) may prevent the wearer from coughing on others, and may protect
the nose and mouth of the wearer from contact with other people's coughs. They do not offer
complete protection because they do not fit tightly to the face, allowing very small air particles to
leak in around the edge of the mask.
Public Health does not recommend the use of masks except for the following people:
• Sick people if they must be near others at home, or if they must leave the home (such as
for an appointment with a health care provider).
• Caregivers of a people ill with influenza — when the caregiver leaves their home. This is
to prevent spreading flu to others in case the caregiver is in the early stages of infection.
Whenever possible, do not rely on the use of facemasks or respirators alone to provide
respiratory protection against novel influenza virus infection. The best way to prevent exposure
to influenza is to avoid contact with ill people. Other steps include avoiding crowded setting and
washing your hands frequently.
When using facemasks:
• Change masks when they become moist
• Do not leave masks dangling around the neck
• Throw away used masks
• After touching or throwing away a used mask, wash hands or use alcohol sanitizer
Can I go to large gatherings, like concerts and sports events?
To date, the severity of the H 1N 1 flu outbreak appears to similar to a regular winter flu season.
Make decisions about going to large gatherings as you would during a winter flu outbreak. If you
want to do everything you can to avoid catching H1N1 flu virus, then avoid large gatherings. It is
especially important not to participate in group gatherings if you are ill or have symptoms of
influenza.
Should I try to expose myself to the H1N1 virus now in the hope that I will build immunity
to H1N1 if it comes back stronger in the fall?
Public Health does not recommend anyone intentionally become infected with influenza.
Although most cases of H1Nlflu seem similar to seasonal influenza that causes outbreaks in the
fall and winter, it is important to remember that each year in the US there are 200,000
hospitalizations and 35,000 deaths from seasonal influenza. Instead of intentionally becoming
05/12/09
POLICE DEPARTMENT REPORT
infected, Public Health recommends taking precautions to stay healthy and reduce the risk of
infection by:
• washing your hands often
• avoiding touching your eyes, nose or mouth
• avoiding close contact with sick people
ABOUT H1N1 FLU (SWINE FLU)
Is H1N1 flu virus contagious?
The CDC has determined that this swine influenza A (HIN1) virus is contagious and is
spreading from human to human. At this time, however, it is not known how easily the virus
spreads between people.
How does swine flu spread?
This swine influenza A (H IN 1) virus appears to be spreading in the same way that seasonal flu
spreads. Flu viruses are mostly spread from one person to by coughing or sneezing of an infected
person. Sometimes people get infected by touching something with flu viruses on it and then
touching their mouth or nose.
How does someone with the flu infect someone else?
Influenza spreads person -to -person mainly through coughing or sneezing of infected people.
Infected people may infect others beginning at least one day before symptoms develop and up to
seven or more days after becoming sick. You can pass on the flu to someone else before you
know you are sick, as well as while you are sick.
Are there medicines to treat H1N1 flu (swine flu)?
Yes, the antiviral oseltamivir or zanamivir (brand names Tamiflu and Relenza) can treat
infection with H IN 1 influenza viruses. Antiviral drugs are prescription medicines (pills, liquid or
an inhaler) that fight against the flu by keeping flu viruses from reproducing in your body. If you
get sick, antiviral drugs can make your illness milder and make you feel better faster. They may
also prevent serious flu complications. For treatment, antiviral drugs work best if started soon
after getting sick (within two days of symptoms).
How do I get Tamiflu or Relenza?
Health care providers can prescribe Tamiflu or Relenza after examining a patient and
determining that person is sick enough to need the medication. Do not try to buy Tamiflu or
Relenza from companies offering the drugs online without a prescription. If your doctor
prescribes Tamiflu for you, do not give your medication to anyone else, even if they have the
same symptoms as you do. It can be harmful for people to take this medication if their doctor has
not prescribed it.
05/ 12/09
POLICE DEPARTMENT REPORT
Is there a human vaccine to protect from H1N1 influenza (swine flu)?
There are no existing vaccines that protect against the current H IN 1 influenza virus causing
illness in humans, but work has begun in developing a vaccine. It is not known whether current
human seasonal influenza vaccines can provide any protection.
How long can an infected person spread H1N1 flu (swine flu) to others?
People with swine flu should be considered potentially contagious as long as they are
symptomatic and possibly for up to seven days after the start of getting sick. Children, especially
younger children, might potentially be contagious for longer periods.
What about travel to and from Mexico or other states where H1N1 flu had been
confirmed?
At this time, CDC recommends that U.S. travelers avoid all nonessential travel to Mexico.
Changes to this recommendation will be posted at www.edc.gov/travel. Please check this site
frequently for updates.
Is it safe to eat pork and pork products?
Yes. Swine influenza has not been shown to be transmissible to people through eating
thoroughly cooked pork or other products derived from pigs.
For more information and on -going updates:
Flu Hotline, 877-903-KING, (877-903-5464), recorded information in English and Spanish about
H I 1 flu, 24 hours/day. TTY: 711
Public Health — Seattle & King County, www. kin acounty. gov/health/h 1 n 1
Centers for Disease Control & Prevention (CDC), www.cdc.gov/hInIflu
Washington State Department of Health, www.doh.wa.gov/swineflu
05/12/09
ST.A -.� POLICE DEPARTMENT REPORT
O y
V
STATE OF WASH INGTON
DEPARTMENT OF COMMUNITY,TRADE AND ECONOMIC DEVELOPMENT
728 - 101h Avenue SW • PO Box 4252.5.Olympia, Washington 48504-2.525 ° (360) 72.5-4000
June 26, 2009
Jeffrey Chen, Police Chief
City of Medina
501 Evergreen Point Road
Medina, Washington 98039
Dear Chief Chen:
Enclosed is a fully executed original of your American Recovery and Reinvestment Act (ARRA)
Local Formula Distribution Grant, No. F09-34721-163- This agreement is for the grant period
from July 1, 2009 through June 30, 2010.
Also enclosed is a hard copy of the invoice voucher to request reimbursement. Staff has emailed
an excel version to you for your convenience. Please submit requests for reimbursement on a
monthly basis, but on no less than a quarterly basis, so that payments may be made in a timely
manner.
f you have any questions, please contact me by phone at (360) 725-3030, or by email at
billi@cted,wa.gov.
Sincerely,
William H. Johnston
Program Supervisor
WJH:smw
Enclosures
POLICE DEPARTMENT REPORT
FACE SHEET
Grant Number: F09-34721-163
Washington State Department of Community, Trade and Economic Development
Local Government Division
Safe and Drug -Free Communities Unit
LOCAL FORMULA DISTRIBUTION
1. Contractor's Name and Address:
2. Contractor Doing Business As (Opti"Weived
City of Medina
501 Evergreen Point Road
I`
P.O. Box 144
`
Medina, WA 98039
3. Contractor Representative
4. CTED Representative 5DF
Jeff Chen
Bill Johnston
Chief of Police
Program Manager P.O. Box 42525
(425) 233-6420
(360) 725-3030 128 10th Aveune SE
(425) 688-7813
(360) 586-0489 Olympia, WA 98504-4000
jchen@medina-wa.gov
5. Contract Amount
16. Funding Source
7. Start Date
8. End Date
1
$ 9,999.00
1 Federal:[X State: Other:[ ] N/A:[
July 1, 2009
June 30, 2010
9. Federal Funds (as applicable) Federal Agency CFDA Number
Department of Justice 16.803
10, Contract Purpose
To provide U.S. Department of Justice, Bureau of Justice Assitance funding to units of local government to recover or retain
criminal justice related jobs, or to improve the operations of the criminal justice system.
CTED, defined as the Department of Community, Trade and Economic Development, and the Grantee, as defined above,.
acknowledge and accept the terms of this Grant and attachments and have executed this Grant on the date below to start
as of the date and year referenced above. The rights and obligations of both parties to this Grant are governed by this
Grant and the following other documents incorporated by reference: Grantee Terms and Conditions including Attachment
"A" Statement of Work, Attachment "B" — Budget, Attachment "C" — Additional Provisions Under the American Recovery
And Reinvestment Act of 2009 Public Law 111-5, Grantee's Application for funding under this program, and the Grantee's
Certifications and Assurances required by CTED as pre -requisites for execution of this Agreement.
FOR THE CITY
FOR THE DEPARTMENT
IL w
1)GrL.
Name: r
Dan McConnon, Assistant Director
rue
Community Service Divisio
Q
2- ,t)c
Date:
Date:
APPROVED AS TO FORM ONLY
Sandra Adix
Sandra Adix
Assistant Attorney General
2009
ffMa8,
DEVELOPMENT SERVICES REPORT
CITY OF MEDINA
Office of the City Manager
July 13, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap:
The planning commission held a public hearing on a Level 2 Construction
Mitigation Plan (CMP) for Singh. The site is located at 3616 Evergreen Point
Road. The project involves the demolition of an existing single-family dwelling
and construction of a new single-family dwelling with an accessory cabana
building located in a geologically hazardous area. The proposal includes
excavating 2,095 cubic yards of earth. The planning commission approved the
CMP, subject to conditions.
Hearing Examiner Decisions:
None.
Land Use Administrative Decisions:
• Mitigated Determination of Nonsignificance for the Singh project at 3616
Evergreen Point Road.
Land Use Decisions Issued For 2009:
Type of Decision
Variances/ Minor Deviations
SEPA
Conditional Uses/ Special Uses
Shoreline Substantial
Developments
Lot Line Adjustments
Short Subdivisions
Site Plan Reviews
Wireless Facilities
Land Use Applications Received in June:
Case Number Description of Permit
1188 Variance from setbacks
1
2009 YTD
2
2
0
Location
2457 781hAvenue N.E.
DEVELOPMENT SERVICES REPORT
Building Permit Applications Received — June 1 through June 30, 2009:
Building Permits:
4
Demolition Permits:
0
Fence:
0
Mechanical:
7
Reroof:
0
Fire Sprinkler:
1
Total:
12
Building Permits Issued in May: See Attached.
Other Items of Interest:
SR 520 Tolling: WSDOT finalized the Environmental Assessment for the SR
520 Variable Tolling Project and issued a Finding of No Significant Impact
(FONSI) dated June 5, 2009. WSDOT's responses to the city's comments are
found in Attachment A of the FONSI, which a copy of the responses was placed
in council inboxes on June 17. According to the documents, construction and
installation of the tolling equipment is anticipated in early 2010 with completion
expected by mid to late 2010.
1-5 to Medina Bridge Replacement: WSDOT is conducting environmental review
on evaluating three design options for the bridge replacement. Currently,
agencies are providing comments on various discipline reports that will be used
to evaluate the design options. In reviewing the discipline reports, one item
worth noting is that the design of the bridge maintenance facility on the east
shore of Lake Washington in Medina has changed. The facility original called
for a dock that was 70 feet in length and the new design calls for a 260-foot long
dock. The dock would be located underneath the new bridge.
Permit Tracking Software: The city advertised a Request for Proposals (RFP)
for new permit tracking software. The deadline for submittals is August 7, 2009.
• Noise Enforcement: See attached memo.
2
DEVELOPMENT SERVICES REPORT
Permit Report
May. 2009
Month t I Month t I I YTD I YTD I Difference
Construction Value
New Construction
1,510,000
4,248,250
3,510,000
11,883,010
($8,373,010)
Permit Renewals
0
0
6,635,500
94,050
$6,541,450
Addition / Alteration
0
253,500
2,219,855
3,030,923
($811,068)
Accessory Structure
47,000
6,000
55,700
914,100
($858,400)
Repair/ Replace
30,000
45,200
55,980
336,186
($280,206)
Fence/Wall
693,679
0
731,079
529,026
$202,053
Mechanical
48,896
100,000
N/A
339,000
N/A
Fire Sprinkler
0
5,750
37,011
215,672
($178,661)
Wireless Comm Facility
0
0
0
0
$0
TOTAL VALUE 1
2,329,5751
4,658,700
13,245,1251
17,341,967
3,757,842
Permits Issued
New Construction
1
3
2
8
(6)
Permit Renewals
0
0
5
4
1
Addition / Alteration
0
6
8
21
(13)
Accessory Structure
3
1
6
5
1
Fence/Wall
5
0
13
13
0
Demolition
1
1
9
5
4
Grading/Drainage
2
3
6
11
(5)
Tree Mitigation
2
3
7
6
1
Mechanical
3
7
19
38
(19)
Fire Sprinkler
0
1
4
17
(13)
Reroof
0
3
2
12
(10)
Repair / Replace
1
2
3
7
(4)
Right -of -Way Use
4
9
25
42
(17)
Construction Mitigation
1
3
5
11
(6)
Wireless Comm Facility
0
0
0
0
0
TOTAL PERMITS
1 23
1 42
114
200
86
Inspections
Building
Unknown
89
Unknown
495
Unknown
Construction Mitigation
6
0
16
32
(16)
Grading/Drainage
17
32
54
269
(215)
Tree Mitigation
3
5
37
49
(12)
Right -of -Way
17
7
115
114
1
TOTAL INSPECTIONS
43
133
222
959
(242)
DEVELOPMENT SERVICES REPORT
°#'0%�, CITY OF MEDINA
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) www.medina-wag
TO: City Council
FROM: Robert J. Grumbach, AICP
VIA: Donna Hanson, City Manager
DATE: July 13, 2009
SUBJECT: Citizen Request for Noise Enforcement Services
Background:
Development Services receives about 3 to 5 complaints a year regarding noise not
associated with a building or development project. Recently, staff received such a
complaint from Mr. & Mrs. McGrath at 8305 Overlake Drive about noise caused by their
neighbor's heating and cooling systems. Mr. McGrath wants the city to test for noise
levels to determine if a violation exists.
Noise Regulations:
The city adopted in chapter 8.06 MMC the King County noise regulations. The
maximum permissible sound level for residential properties is 55 dB(A) during daytime
hours and 45 dB(A) during nighttime hours. There are various exemptions, but none
that would apply to heating and cooling systems. When measuring noise levels the
readings are taken at the property lines using a sound level meter. The measurements
are performed by professional sound expert who follows procedures that ensure a
prescribed overall accuracy in the reading.
Enforcement of Noise Regulations:
The Medina Building Official is responsible for administration and enforcement of the
city's noise regulations, except noises from motor vehicles, watercrafts and noises
categorized as public disturbances, which are enforced by the police. Development
Services requires noise testing and a certificate of compliance signed under oath by a
professional sound expert as a condition for finalizing many permits and issuing
certificate of occupancy.
However, not all noise complaints involve a building or development project. In these
cases, staff does not have the expertise or equipment to perform testing to determine if
a violation exists. The city relies on the person making the complaint to hire a sound
expert to perform the testing and document the noise levels. These documents can be
submitted to the city and used to initiate enforcement action if evidence of a violation
exists.
DEVELOPMENT SERVICES REPORT
Analysis of Mr. McGrath's Request:
At the core of Mr. McGrath's request is a policy question about paying for noise
enforcement. The measurement of noise requires specialized expertise. Because of
this, the city's policy is to share the cost of noise enforcement. This is done by the party
making the complaint being responsible for the cost of testing. The city is responsible
for the cost of review and follow-up if a violation is proven to exist. If there is a desire to
change this policy and have the city responsible for the full cost of noise enforcement,
either on on -call noise consultant would be necessary, or staff would have to be trained
and testing equipment purchased. While the city's code enforcement program remains
complaint -driven, staff has concern with administrating a noise enforcement program
should the existing policy change.
A noise consultant is about $100 to $165 per hour with a minimum of two to three hours
per test. Sound meters are about $3,000 to $5,000 each plus the staff training and the
time spent performing noise tests. The person responsible for the noise is responsible
for any penalties should they be found responsible for commissioning a violation.
Violations constitute a civil infraction punishable by a fine not to exceed $500, with each
day the violation occurs constituting a separate violation. However, monetary penalties
are only assessed if voluntary compliance fails.
Attached to this memorandum are complaint letters received from Mr. McGrath and the
city's response letter.
2
DEVELOPMENT SERVICES REPORT
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May 20, 2009
CITY OF MEDINA
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) wrww.n-edina-wa.caov
J.D.A & H.E. Mc Grath
8305 Overlake Drive West
Medina, WA 98039
RE: Noise at 8315 Overlake Drive West
Dear Mr. & Mrs. McGrath,
We appreciate your letter regarding.the noise from your neighbor's HVAC system. Before we
can take any action, we require evidence that the noise being generated violates the city's
maximum permissible sound levels. These sound levels can be found in King County Code
Chapters 12.86 through 12.100, which the City of Medina has adopted. The sound is measured
at the property line using an approved sound level meter and following procedures prescribed by
the American National Standards Institute.
Unfortunately, the city does not have the necessary equipment or expertise to conduct sound
level testing. You have a couple of options:
1. Speak with your neighbor and hopefully work out an agreement to resolve the problem.
2. Hire a professional sound engineer to take readings and document the level of noise
coming from the HVAC equipment. If you submit this evidence to the city, and the
readings show a clear violation, the city can initiate code enforcement action to resolve
the problem.
understand that excessive noise can be very frustrating. However, the city's authority to act is
based on clear evidence being provided that a violation is occurring. If you have any questions,
please let me know.
Sincerely,
Robert J. Grumbach, AICP
Director of Development Services
CC: Jeff Chen, Steve Wilcox, Donna Goodman
PUBLIC WORKS REPORT
CITY OF MEDINA
Office of City Manager
July 7, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: June 2009 Public Works Activity Report
The Public Safety Automatic License Plate Recognition (ALPR) Camera
Project that includes the placement of cameras at NE 121h and 84th Ave NE,
and at NE 24th and 84th Ave NE to monitor vehicles entering Medina is
nearing completion. The contractor has completed the field installations.
The cameras are surveying all vehicles entering Medina and transmitting
the information to the City Hall public safety server where the license plate
numbers are compared to the WSP data base. The last item of work
involves the connection from the cameras via Comcast internet cables to
the City Hall server to improve security and delivery of the data from the
cameras to the server.
2. The Architect Consultant for City Hall expansion, Group Mackenzie, has
received copies of the prior City Hall renovation reports and plans and is in
the process of defining their scope of work and estimated fees associated
with the design effort. Their preliminary scope of work and fee estimate is
expected on Thursday just prior to the Council meeting and will be provided
to the Council at the July 13th meeting. Upon approval, the scope of work
and negotiated fees will be attached to the final contract agreement and with
Council concurrence, the City Manager will sign the contract and authorize
the firm to begin the design. The goal is to have the firm begin the design
effort in July, complete the design process by the end of the year, bid the
project in early 2010 for construction in 2010.
3. The Transpo Group (transportation consultants reviewing the NE 121h Street
and 84th Ave NE arterial street corridor) has completed the first phase of the
study by evaluating the roadway conditions and monitoring vehicle speeds.
The speed data collected in June 2009 is consistent with the data collected
by Public Works in May of 2008. The 85th percentile speed is 34 mph
eastbound and westbound along NE 12th Street and 44 mph northbound
and 41 mph southbound along 84th Ave NE (exceeding the posted speed
limit by 6 to 9 mph). Typically the 85th percentile speed is used to set the
posted speed limit. 27 to 39 percent of the vehicles were traveling at least 5
mph over the posted speed limit (any number higher than 15 percent
indicates a speeding problem exists). Copies of the full report are available
by request from the Public Works Director.
PUBLIC WORKS REPORT
Next steps include identifying the types of improvements that could be
considered; meeting with Clyde Hill and Bellevue representatives to discuss
the issues and obtain feedback on ideas to address the speeding and how
to improve corridor safety; talking with concerned residents; development of
design concepts. The consultant will update the Council on these
discussions and provide an overview of the design concepts for further
consideration. They anticipate having the preliminary design concepts
available for consideration in August.
4. The Public Works crew along with normal roadside maintenance and park
upkeep in June, added a NO DOGS ALLOWED sign to the children's play
area at Medina Park; placed a public bulletin board on the back of the City
kiosk at the NE 12th parking lot for lost and found notices; planted annual
flowers at 5 corners; ordered a new tennis court net; installed a depth gauge
at the end of the viewing pier at Medina Beach Park; applied algae control to
the north pond in Medina Park; and received the new Toro Groundmaster
park mower to replace the old New Holland mower ( a welcome improvement
over the old mowers' performance and constant repairs).
PUBLIC WORKS REPORT
5. The NE 281h Street sidewalk construction project has progressed from initial
site grading and new rockery installation to the pouring of the new sidewalk.
NE 28th Street New Concrete Sidewalk
MEDINA CITY COUNCIL AGENDA CALENDAR
All meetings held in the council chambers at 6:30 pm, unless noticed otherwise
Presentation/Award
Nunn-PB, Beardsley -PC, Frank -PC
Consent
Confirmation of Planning Commission Appointment
Consent
Ordinance: MRSC Small Works Roster
Public Hearing
Proposed Six -Year (2010 to 2015) CIP/TIP
Public Hearing
Ordinance: Storm Water Management Plan (NPDES)
City of Medina Hazard Mitigation Plan and its annexation to the King County
Public Hearing
Regional Hazard Mitigation Plan
Adoption of Six -Year (2010 to 2015) CIP/TIP & Adoption of Resolution 2010-
Other Business
2015 CIP/TIP
Other Business
Ordinance: Adoption of Storm Water Management Plan (NPDES)
Resolution:City of Medina Hazard Mitigation Plan and its annexation to the
Other Business
King County Regional Hazard Mitigation Plan
Other Business
H1N1 Virus Swine Flu Update
Other Business
Contract: City Attorney
Other Business
Ordinance: Amendment to 2009 Budget and Salary Schedule
Other Business
Agreement: JAG Property Proceeds Distribution
Other Business
Agreement: Shoreline Management Program Consultants
Other Business Discussion: 2010 Budget and Property Tax Levy
Presentation King County Council Member Jane Hague
Discussion 2010 Budget Workshop
Nelson
Nelson
Hanson
Willis
Willis
Chen
Willis
Willis
Chen
Chen
Hanson
Hanson
Hanson
Grumbach
Hanson
y of M�cOj
o`� tiq MEDINA CITY COUNCIL AGENDA CALENDAR
All meetings held in the council chambers at 6:30 pm, unless noticed otherwise
Public Hearing 2010 Annual Budget
Public Hearing 2010 Property Tax Levy
Other Business Ordinance: Adoption of Property Tax Levy
Public Hearing 2010 Annual Budget
Other Business Adoption of 2010 Annual Budget and Budget Ordinance
Hanson
Hanson
Hanson
Hanson
Hanson
Item Type 2009 Agenda Items not yet Scheduled Presenter
Discussion•reline Master Program Grumbach
F
DELIVERY DEADLINE DOCUMENT TYPE
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CITY OF MEDINA
501 Evergreen Point Road; PO Box 144
Medina, WA 98039
City Hall 425-233-6400; Police 425-233-6420
DOCUMENT DISTRIBUTION RECORD
FOR
COUNCIUBOARDS/COMMISSIONS
Date �l U Officer <>
RECEIVED
Medina Police Department
Serial No
PLANNING
CITY COUNCIL
DATE TIME
COMMISSION
Biglow, Lucius
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Beardsley, Kirk
Blazey, Drew
23 °
Boyd, at
Jordan, Bret
2 fJ
Frank, Jim
Lawrence, Jim
2� /"5
Goudy, Molly
Nelson, Mark
Z 3 Z
O'Brien, Judie\
Z
Rudolph, Robert
Price, Jeff
Whitney, Shawn
���/ Cf�
Spar Karen
CIVIL SERVICE
PARK BOARD
DATE TIME
COMMISSION
Dickmann, Gabriel
Flagg, Susan
Greenberg, Susan
Kochel, Matt
Nunn, Hei'
De -Palmer, John
Jorge en, Pete
Shapiro, Anthony
J U L 0 9 2009
By: ,- 4jl
Time.' % & •' qq
DATE TIME
N_
DATE TIME
Please return completed form to City Clerk's Office. Thank you.
VQII
P.lFormslCity Council Formslcouncil doc delivery 2-2009.doc
v 0qL OL :? Tack- "
DELIVERY DEADLINE DOCUMENT TYPE
CITY OF MEDINA
L &La;r
501 Evergreen Point Road; PO Box 144 -
Medina, WA 98039 RECEIVED
City Hall 425-233-6400; Police 425-233-6420 Medina Potce Department
Date
CITY COUNCIL
Biglow, Lucius
Blazey, Drew
Jordan, Bret
Lawrence, Jim
Nelson, Mark
Rudolph, Robert
Whitney, Shawn
PARK BOARD
Dickmann, Gabriel
Flagg, Susan
Greenberg, Susan
Kochel, Matt f
Nunn, HeiW
DOCUMENT DISTRIBUTION RECORD JUL 0 9 2009
FOR
COUNCIUBOARDS/COMMISSIONS
Timd; .,
Officer Serial No
DATE TIME
DATE TIME
PLANNING
COMMISSION DATE TIME
Beardsley, Kirk
Boyd, at
Frank, Jim
Goudy, Moll
O'Brien, Ju
Price, Jeff
i
Spar , Kar
CIVIL SE
COMMIS
De -Palm
Jorge en
Shapiro, A
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en
RVICE
SION
DATE IME
er, John
Pete
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Please return comple d form to City Clerk's Office. Thank you.
CJ(�- V&((
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