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HomeMy WebLinkAbout09-14-2009 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL AGENDA MEDINA CITY HALL COUNCIL CHAMBERS MONDAY, SEPTEMBER 14, 2009 6:30 PM MAYOR CITY MANAGER MARK NELSON DONNA HANSON DEPUTY MAYOR CITY ATTORNEY JIM LAWRENCE STEVE VICTOR COUNCIL MEMBERS CITY CLERK LUCIUS BIGLOW RACHEL BAKER DREW BLAZEY BRET JORDAN BOB RUDOLPH SHAWN WHITNEY CALL TO ORDER 6:30PM ROLL CALL PLEDGE OF ALLEGIANCE 6:30 PM APPROVAL OF MEETING AGENDA PUBLIC COMMENTS At this time, citizens may address the City Council regarding any issue on the council agenda and any non -agenda items related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be limited to three minutes per person, per meeting. Those who have service requests or complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution. Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone's time, Council Members will not be able to engage in dialogue with individual members of the audience. PRESENTATION P-1: King County District Six Council Member Jane Hague REPORTS AND ANNOUNCEMENTS A. Mayor B. Council C. City Manager/Staff 1. FAA Flight Path — Donna Hanson 2. Report on ALPR Camera Project — Joe Willis 3. Traffic Study — Joe Willis 4. State Route 520 Maintenance Dock — Robert Grumbach Medina City Hall . 501 Evergreen Point Road • Medina WA 98039 425-233-6400 phone • 425-454-8490 fax • www.medina-wa.gov CONSENT AGENDA These items will be acted upon as a whole unless called upon by a council member. CA-1: Approval of August 10, 2009 City Council Regular Meeting Minutes CA-2: Approval of August 2009 Checks/Finance Officer's Report Claim check numbers 75622 through 75722 in the amount of $230,175.54 and payroll checks numbers 25613 through 25688 in the amount of $235,208.38. CA-3: Acceptance of View Point Park Project OTHER BUSINESS OB-1: Police Staffing Discussion Recommendation: Discussion OB-2: Draft Preliminary 2010 Budget Recommendation: Discussion OB-3: Proposed Ordinance Amending MMC Sections 2.78.070 and 8.06.010 Relating to Administration of Noise Control Recommendation: Deliberate and take action on proposed ordinance. OB-4: Noise Enforcement Policy Discussion Recommendation: Discussion OB-5: Criteria for City Manager Evaluation Recommendation: Discussion EXECUTIVE SESSION ES-1: The city council will meet in executive session pursuant to RCW 42.30.110 (1)(i) to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party. ADJOURNMENT Next Regular Meeting - Monday, October 12, 2009; 6:30 pm. Medina City Council September 14, 2009 Page 2 of 2 REPORTS — DEVELOPMENT SERVICES CITY OF MEDINA Office of the City Manager September 14, 2009 To: Mayor and City Council Via: Donna Hanson, City Manager From: Robert J. Grumbach, AICP, Director of Development Services Subject: Monthly Development Services Department Report Planning Commission Meeting Recap: There was no planning commission meeting in August. Hearing Examiner Decisions: The hearing examiner approved the Shubring variance request. The request was to reduce a setback from the front property line adjoining N.E. 26th Street. The property is located at 2457 78th Avenue N.E. Land Use Administrative Decisions: • Shoreline & SEPA Exemption issued for removal of an existing 103 square foot finger pier and wood piling; and relocate the existing 12 inch steel moorage piling approximately 44 feet landward. The address is 3640 Evergreen Point Road and the applicant is Donald Stabbert, c/o: Robert Cummins. • A Determination of Nonsignificance was issued to install 204 lineal feet of 12- inch storm water piping in the N.E. 26th Street public right-of-way. The pipe will connect 2457 NE 78th Avenue to the existing public storm system located in the un-open portion of N.E. 77th Street. The applicant was Shawn and Kirstin Schubring. Land Use Decisions Issued For 2009: Type of Decision 2009 YTD Variances/ Minor Deviations 3 SEPA 3 Conditional Uses/ Special Uses 0 Substantial Development Permit 0 Lot Line Adjustments 2 Short Subdivisions 0 Site Plan Reviews 0 Wireless Facilities 0 1 REPORTS — DEVELOPMENT SERVICES Land Use Applications Received in August: Case Number Description of Permit AV-1189 Noise Variance for nighttime Construction activity Location SR-520 Right-of-way Building Permit Applications Received — August 1 through August 27, 2009: Building Permits: 8 Demolition Permits: 0 Fence: 0 Mechanical: 2 Reroof: 1 Fire Sprinkler: 0 Total: 11 Building Permits Issued in May: See Attached. Other Items of Interest: • City Hall Wireless Communication Facility: A building permit application to upgrade and replace three antennas was received. The purpose of the upgrade is to improve Medina Police Department wireless internet services. The Building Official has completed the plan review and we are waiting on zoning confirmation relating to the upgrades not being used for commercial purposes. We are contracting with a third party reviewer — David Pinion with Hatfield and Dawson — to conduct this review, which should be completed soon. Early Public Outreach Survey: A draft of the survey was sent to council members for their comments and feedback. Based on the responses received, the number of questions in the survey has been reduced. A post card notice will be sent to all the city residents letting them know the survey is available on the city's website or they can request a paper copy. The survey will be made available until about early to mid -November, after which a public workshop will be scheduled. • SR-520: Maintenance Facility & Dock: City staff met with Scott White, Phil Bloch, Dawn Yankauskas, and Chris Cziesla to discuss the SR 520 Bridge Maintenance Facility Site Selection Report and the Maintenance Facility Dock Configuration & Design Loading Report. This meeting was a prelude discussion for the work group meeting scheduled September 10. City Staff shared the concerns expressed by the city council and neighboring property owners and discussed a need to show and evaluate other design options. Tolling Equipment: City staff met with Allison Hanson, Paul Krueger, Jennifer Charlebois and their legal advisor regarding the applicability of the Medina shoreline master program to the installation of the tolling equipment on the bridge. The issue relates to interpretation authority. A final resolution to the issue is still pending. 2 REPORTS — DEVELOPMENT SERVICES Nighttime construction activity. WSDOT has made several requests for noise variances for nighttime construction activity. To date, one noise variance was approved for installation of variable signage, a second one is in process for pavement testing, and they have indicated a third application for a noise variance may be coming. City staff discussed with WSDOT staff that the level of activity is going to result in the need for a broad range technical variance to cover the entire project rather than the incremental approach currently being utilized. • King County Growth Targets: Under Washington's State's Growth Management Act (GMA), King County and its cities must adopt comprehensive plans that accommodate 20 years of anticipated population and employment growth. The deadline for the next plan update is December 2011. Every five years, the state Office of Financial Management (OFM) issues population projections for each county as a basis for GMA planning. Based on these projections, counties and cities collaborate in determining local allocations of that growth. OFM released new population projections in 2007, which show King County growing at a faster rate than previously forecasted. The projections are now one-third more growth by 2022 than currently projected. Overall, the county is now expected to grow by about 450,000 additional people between 2006 and 2031. In following -up with the new population projections, the Growth Management Planning Council is set to approve a new set of housing and job growth targets for each King County jurisdiction, covering the 25-year period 2006 to 2031 to help guide the required 2011 update of comprehensive plans. Attached are the most recent housing and job allocation numbers being considered. If approved, Medina's future population growth allocation is 19 homes and zero new jobs by 2031. This is consistent with the numbers from the comprehensive plan that indicated Medina had the capacity in 2002 to accommodate a total of an additional 40 households under current zoning and market trends. 3 Permit Report July, 2009 2009 2008 Current Current 2009 2008 Month Month YTD YTD Difference Construction Value New Construction 2,301,032 0 7,286,032 11,883,010 ($4,596,978) Permit Renewals 0 13,115 9,010,500 107,165 $8,903,335 Addition / Alteration 0 135,000 3,153,355 3,265,923 ($112,568) Accessory Structure 25,000 80,000 81,300 1,777,600 ($1,696,300) Repair / Replace 0 14,000 55,980 1,000,186 ($944,206) Fence/Wall 296,770 150,000 1,027,849 695,026 $332,823 Mechanical N/A N/A N/A 409,000 N/A Fire Sprinkler 12,000 1,600 49,011 226,055 ($177,044) Wireless Comm Facility 0 0 0 0 $0 TOTAL VALUE 1 2,634,8021 393,715 20,664,0271 19,363,9651 1,70! Permits Issued New Construction 1 0 4 8 (4) Permit Renewals 0 1 6 6 0 Addition / Alteration 0 2 13 25 (12) Accessory Structure 1 1 8 13 (5) Fence/Wall 3 1 16 15 1 Demolition 0 2 10 7 3 Grading/Drainage 2 1 10 16 (6) Tree Mitigation 1 0 9 9 0 Mechanical 3 4 31 48 (17) Fire Sprinkler 1 1 5 19 (14) Reroof 1 1 3 13 (10) Repair / Replace 0 2 3 11 (8) Right -of -Way Use 8 9 40 62 (22) Construction Mitigation 1 0 10 11 (1) Wireless Comm Facility 0 0 0 0 0 TOTAL PERMITS 22 1 25 168 1 263 1 95) Inspections Building 32 106 278 681 (403) Construction Mitigation 0 2 18 36 (18) Grading/Drainage 14 37 85 341 (256) Tree Mitigation 5 19 45 79 (34) Right -of -Way 22 8 155 125 30 TOTAL INSPECTIONS 73 172 581 1,262 (681) 262 264 266 268 270 272 Table LU-1: Housing and Employment Growth Targets (2006 - 2031)* Regional Geography City /Subarea Housing Target PAA Housing Target Employment Target PAA Employment Target Net New Units Net New Units Net New Jobs Net New Jobs Metropolitan Cities Bellevue 17,000 290 53,000 Seattle 86,000 146,700 Subtotal 203,000 199,700 Core Cities Auburn 9,620 19,350 - Bothell 3,000 810 4,800 200 Burien 3,900 4,600 Federal Way 8,100 2,390 12,300 290 Kent 7,800 1,560 13,200 290 Kirkland 7,200 1,370 20,200 650 Redmond 10,200 640 23,000 Renton 14,835 3,895 29,000 470 SeaTac 5,800 25,300 Tukwila 4,800 50 15,500 2,050 Subtotal 75,255 167,250 Larger Cities Des Moines 3,000 5,000 Issaquah 5,750 290 20,000 Kenmore 3,500 3,000 Maple Valley** 1,800 1,060 2,000 Mercer Island 2,000 1,000 Sammamish 4,000 350 1,800 Shoreline 5,000 5,000 Woodinville 3,000 5,000 Subtotal 28,050 42,800 Small Cities Algona 190 210 Beaux Arts 3 3 Black Diamond 1,900 1,050 Carnation 330 370 Clyde Hill 10 - Covington 1,470 1,320 Duvall 1,140 840 Enumclaw 1,425 735 Hunts Point 1 - Kake Forest Park 475 210 Medina 19 - MiINn 50 90 160 Newcastle 1,200 735 Normandy Park 120 65 North Bend 665 1,050 Pacific 285 135 370 Skykomish 10 - Snoqualmie 1,615 1,050 Yarrow Point 14 - Subtotal 10,922 8,168 Urban Unincorporated Potential Annexation Areas 12,930 3,950 North Highline 1,360 2,530 Bear Creek UPD 910 3,580 Unclaimed Urban Unincorporated 650 90 Subtotal 15,850 10,150 WM County UGA Total 233,077 428,068 * Targets base year is 2006. PAA / city targets have been adjusted to reflect annexations through 2008. ** Target for Maple Valley PAA contingent on approval of city - countyjoint plan for Summit Place. REPORTS — POLICE DEPARTMENT MEDINA POLICE DEPARTMENT CITY OF MEDINA MONTHLY SUMMARY AUGUST, 2009 Police Chief Jeffrey Chen 1FEI.0)tiY Vehicle Prowl 2009-0002269 08/01/09 2800 block of Evergreen Point Rd (Metro Park & Ride) Medina officer responded to a report of vehicle prowl when a witness noticed a window was smashed out of one of the vehicles in the parking lot. The officer contacted the owner of the vehicle and the owner stated that whoever broke into the vehicle wanted the GPS system. Total estimated loss: $450. Malicious Mischief 2009-0002358 08/09/09 8100 block of NE 8`h St Victim reported when she went to leave in the morning, she noticed someone had slashed all the tires on her vehicle that was parked in the driveway overnight. Total estimated loss: $1,500. Malicious Mischief 2009-0002386 08/12/09 7600 block of NE 10`h St Victim reported someone damaged a vehicle parked in front of the house by scratching the side of the vehicle and slashed a tire. Total estimated loss: $350. Malicious Mischief 2009-0002443 08/18/09 2000 block of 77`h Ave NE Victim reported while on vacation her car had been keyed along the driver's side. The vehicle was parked on the street during that time. Nothing was taken from the vehicle. Total estimated loss: $350. VIISllI:'VIEANO )R CRIML's No misdemeanor incidents occurred during the month of August, 2009. (Yl'H11:R Found Property 2009-0002292 08/02/09 8300 block of NE 12`h St Medina officer contacted two individuals who stated they found a backpack in the ditch across from Medina Park. The backpack and personal items that were inside are entered into the department property room for safekeeping. REPORTS - POLICE DEPARTMENT Harassment 2009-0002531 08/26/09 1000 block of 84"' Ave NE A Medina resident reported that during a phone conversation with her brother, he made a serious threat against his sister to their mother. Medina officer contacted the sister and recommended filing for a protection order or anti -harassment order, but she did not want to press charges at this time. Investigation is pending. Mental 2009-0002551 08/29/09 1800 block of 73"' Ave NE An employee made a verbal threat to his wife while discussing divorce. The subject agreed to voluntarily discuss the matter with a counselor. Medina officer transported the subject to Overlake Hospital without incident. REPORTS — POLICE DEPARTMENT MEDINA POLICE DEPARTMENT TOWN OF HUNTS POINT MONTHLY SUMMARY AUGUST, 2009 Police Chief Jeffrey Chen FF1I1)NY CRI'V FS No significant felony incidents occurred during August, 2009 MISDEMEANOR CRIMES No significant misdemeanor incidents occurred during August, 2009. OTHER Suspicious Circumstance 2009-0002315 08/04/09 3800 block of Hunts Point Rd Medina officer responded to a report of a subject trespassing on a boat moored at the location. The subject was contacted and warned not to return. REPORTS - POLICE DEPARTMENT MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police IF Monthly Activity Report City of Medina 2009 Felony Crimes August YTD YTD Year End 2009 2009 2008 2008 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 9 7 12 Drug Violations 0 0 6 6 Fraud (ID Theft) 0 11 9 17 Vehicle Prowl 1 7 4 11 Theft (over $250) 0 7 1 6 Malicious Mischief 3 6 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 3 5 11 Poss Stolen Property 0 2 0 0 Other 0 0 0 0 TOTAL 4 45 32 63 Misdemeanor August YTD YTD Year End Crimes 2009 2009 2008 2008 Assault, Simple 0 2 2 3 Malicious Mischief 0 4 4 5 Vehicle Prowl 0 15 9 14 Theft (Under $250) 0 3 4 8 Domestic Violence 0 2 3 4 Minor in Possession 0 0 3 5 Drug Violations 0 7 9 16 Poss Stolen Property 0 1 0 0 Total 0 34 34 55 Page 1 REPORTS - POLICE DEPARTMENT MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police qF YEARLY ACTIVITY REPORT City of Medina 2009 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt) 1 2 2 1 2 1 0 0 9 Drug Violations 0 0 0 0 0 0 0 0 0 Fraud (ID Theft) 2 0 1 2 0 1 5 0 11 Vehicle Prowl 1 0 0 5 0 0 0 1 7 Theft (over $250) 0 2 3 2 0 0 0 0 7 Malicious Mischief 0 0 1 1 1 0 0 3 6 Arson 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 2 0 1 0 0 3 Poss Stolen Property 1 0 0 0 0 1 0 0 2 Other 0 0 0 0 0 0 0 0 0 TOTAL 5 4 7 13 3 4 5 4 0 0 0 0 45 N%deameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 1 0 1 0 0 0 0 0 2 Malicious Mischief 0 0 0 1 0 1 2 0 4 Vehicle Prowl 4 1 0 9 1 0 0 0 15 Theft (Under $250) 0 0 1 0 1 1 0 0 3 Domestic Violence 0 0 1 0 0 1 0 0 2 Minor in Possession 0 0 0 0 0 0 0 0 0 Drug Violations 2 1 2 0 2 0 0 0 7 Poss Stolen Property 0 0 0 1 0 0 0 0 1 Total 7 2 5 11 4 3 2 0 0 0 0 0 33 Page 2 REPORTS - POLICE DEPARTMENT Traffic ACCIDENTS Injury Non -Injury TOTAL Traffic CITATIONS Driving Under Influence *Other Total Traffic INFRACTIONS Speeding Parking "Other Total WARNINGS Total MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Monthly Activity Report City of Medina 2009 August YTD YTD 2009 2009 2008 0 0 0 1 4 9 1 4 9 August YTD YTD 2009 2009 2008 9 41 40 21 110 94 30 151 134 August YTD YTD 2009 2009 2008 11 96 35 30 62 47 21 185 236 62 343 318 August YTD YTD 2009 2009 2008 76 611 632 August YTD YTD CALLS FOR SERVICE 2009 2009 2008 House Watch 35 302 193 False Alarms 24 244 125 Assists 21 281 261 Suspicious Circumstances 11 122 82 Property-Found/Lost 1 6 5 Animal Complaints 5 28 22 Missing Person 0 0 2 Warrant Arrests 10 44 48 ***Other 0 4 7 Total 107 1031 745 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Year End 2008 0 13 13 Year End 2008 77 169 246 Year End 2008 59 87 354 500 Year End 2008 1065 Year End 2008 391 278 554 183 16 41 2 89 12 1566 Page 3 REPORTS - POLICE DEPARTMENT MEDINA POLICE DEPARTMENT is Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2009 Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 0 Non -Injury 1 1 0 1 0 0 0 1 4 TOTAL 1 1 0 1 0 0 0 1 0 0 0 0 4 Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 8 6 3 7 2 4 2 9 41 Other 20 18 12 15 11 5 8 21 110 Total 28 24 15 22 13 9 10 30 0 0 0 0 151 Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 16 37 8 11 9 2 2 11 96 Parking 3 9 4 2 1 3 10 30 62 Other 32 35 39 22 15 9 12 21 185 Total 51 81 51 35 25 14 24 62 0 0 0 0 343 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 86 97 89 80 64 63 56 76 611 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 24 41 36 67 23 39 37 35 302 False Alarms 22 26 27 31 31 44 39 24 244 Assists 50 50 31 51 41 17 20 21 281 Suspicious Circumstance, 17 20 12 13 15 11 23 11 122 Property-Found/Lost 1 1 0 2 1 0 0 1 6 Animal Complaints 1 2 5 4 3 5 3 5 28 Missing Person 0 0 0 0 0 0 0 0 0 Warrant Arrests 6 8 4 7 4 4 1 10 44 Other 0 2 0 0 0 0 2 0 4 Total 121 150 115 175 118 120 125 107 0 0 0 0 1031 Page 4 REPORTS - POLICE DEPARTMENT MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Monthly Activity Report Hunts Point Town of Hunts Point 2009 Felony Crimes August YTD YTD Year End 2009 2009 2008 2008 Burglary 0 0 0 0 Forgery (Identity Theft) 0 0 1 1 Vehicle Prowl 0 1 0 0 Theft (over $250) 0 2 1 4 Possession Stolen Prop 0 0 0 0 Drug Violation 0 0 0 0 Auto/Boat Theft 0 0 0 0 TOTAL 0 3 2 5 Misdeameanor August YTD YTD Year End Crimes 2009 2009 2008 2008 Assault, Simple 0 0 0 0 Malicious Mischief 0 0 0 0 Vehicle Prowl 0 1 0 0 Theft (Under $250) 0 0 0 0 Possession Stolen Prop 0 0 1 1 Domestic Violence 0 0 0 2 Minor in Possession 0 0 0 0 Drug Violations 0 3 2 2 Total 0 4 3 5 Page 5 REPORTS - POLICE DEPARTMENT MEDINA POLICE DEPARTMENT Town of Jeffrey Chen, Chief of Police Yearly Activity Report Hunts Poi✓nt� Town of Hunts Point 2009 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 0 0 0 0 0 0 Forgery (Identity) 0 0 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 1 0 0 0 1 Theft (over $250) 0 0 1 0 1 0 0 0 2 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 Drug Violation 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 0 0 TOTAL 0 0 1 0 2 0 0 0 0 0 0 0 3 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 0 0 Vehicle Prowl 1 0 0 0 0 0 0 0 1 Theft (Under $250) 0 0 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 Domestic Violence 0 0 0 0 0 0 0 0 0 Minor in Possession 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 0 2 1 0 0 0 3 Total 1 0 0 2 1 0 0 0 0 0 0 0 4 Page 6 REPORTS - POLICE DEPARTMENT MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police Town 0+ Monthly Activity Report Hunts Point Hunts Point 2009 Traffic August YID YID Year End CITATIONS 2009 2009 2008 2008 Driving Under Influence 1 6 8 15 Accidents 0 0 1 2 *Other 4 24 30 64 Total 5 30 39 81 Traffic August YID YTD Year End INFRACTIONS 2009 2009 2008 2008 Speeding 0 0 0 0 Parking 0 0 3 3 **Other 21 193 140 253 Total 21 193 143 256 August YTD YTD Year End WARNINGS 2009 2009 2008 2008 Total 10 147 98 191 August YID YTD Year End CALLS FOR SERVICE 2009 2009 2008 2008 House Watch 3 22 14 37 False Alarms 4 30 40 81 Assists 2 31 22 52 Suspicious Circumstances 1 14 14 28 Property-Lost/Found 0 0 2 2 Animal Complaints 0 1 4 6 Missing Person 0 0 0 0 Warrant Arrests 1 6 10 12 ***Other 0 0 2 2 Total 11 104 108 220 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute;Trespass Page 7 REPORTS - POLICE DEPARTMENT Torn of Hunts Point Traffic Citations Driving Under Influence Accidents Other Total Traffic Infractions Speeding Parking Other Total Warnings Total Calls for Service House Watch False Alarms Assists Suspicious Circumstances Property-Lost/Found Animal Complaints Missing Person Warrant Arrests Other Total MEDINA POLICE DEPARTMENT Jeffrey Chen, Chief of Police YEARLY ACTIVITY REPORT HUNTS POINT 2009 Jan Feb Mar Apr May Jun 0 0 0 2 2 0 0 0 0 0 0 0 0 4 4 4 5 1 0 4 4 6 7 1 Jan Feb Mar Apr May Jun 0 0 0 0 0 0 0 0 0 0 0 0 29 22 27 19 32 14 29 22 27 19 32 14 Jul Aug Sep Oct Nov Dec Total 1 1 6 0 0 0 2 4 24 3 5 0 0 0 0 30 Jul Aug Sep Oct Nov Dec Total 0 0 0 0 0 0 29 21 193 29 21 0 0 0 0 193 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 12 21 9 22 29 34 10 10 147 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 1 3 2 5 1 3 4 3 22 3 4 2 3 8 4 2 4 30 5 1 3 4 7 7 2 2 31 3 3 0 1 2 2 2 1 14 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 0 0 1 1 0 2 1 6 0 0 0 0 0 0 0 0 0 13 11 8 14 19 16 12 11 0 0 0 0 104 Page 8 REPORT — PUBLIC WORKS CITY OF MEDINA Office of City Manager September 9, 2009 To: Mayor and City Council Via: Donna Hanson, City Manager From: Joe Willis Sr., Director of Public Works Subject: August 2009 Public Works Activity Report The Public Safety Automatic License Plate Recognition (ALPR) Camera Project that included the placement of cameras at NE 12th and 84th Ave NE, and at NE 24th and 84th Ave NE to monitor vehicles entering Medina is complete. The Council requested information as to the effectiveness of the installation during the Council meeting of August 10th. The system monitors and transmits the license plate image information of all vehicles entering Medina to the City Hall public safety server where the images and information are stored and can be retrieved as needed by Public Safety. The following image was retrieved after a dump truck making a tight turn onto NE 24th from 84th Ave NE hit the signal pole on which the cameras were mounted resulting in minor damage to the pole. Officers were able to track down the driver and he has agreed to pay for the repairs. Image of Dump Truck Westbound on NE 24"' after Hitting Signal Pole REPORT — PUBLIC WORKS 2. The architect consultant for city hall expansion, Group Mackenzie, met with the city's director group on August 24th in an initial meeting to discuss the city hall conceptual floor plans. The meeting covered topics such as the elevator, police, main floor, and upper floor plan layouts. Staff provided input to the architects for further refinement of the conceptual floor plan layouts. Minutes of the meeting are attached for your information. 3. The Transpo Group (transportation consultants reviewing the NE 12th Street and 84th Ave NE arterial street corridor) will hold an open house for the community on September 9th from 5 to 7 pm at city hall. The exhibits for the meeting are attached. The meeting is to obtain feedback on ideas to address speeding and improved corridor safety. The consultant will update the Council on the comments received from neighbors and the community at the Council meeting on September 14th. 4. The Public Works crew has focused on watering plantings during the hot spell, mowing and brushing roadsides and parks, cleaning park restrooms and maintained the parks, trails, sidewalks, traffic signs, and equipment repairs. The crew provided needed support and cleanup for Medina Days celebration, painted the edge line along the west side of 80th Ave NE from NE 10th to NE 8th in preparation for the beginning of school in September, and responded to various requests. 5. The city of Bellevue sewer division and engineering lead that is overseeing the Lake Washington sewer line armoring project are revising their design documents to include the lowering of the sewer lift station overflow pipe along the west side of the Medina Beach Park viewing pier. The revised plans will be routed to the Corps of Engineers for agency review and comments. Once approvals are obtained, a schedule for completion of the work can be made. GROUP �VACKENZIE PORTLAND, OR I SEATTLE. WA I VANCOUVER. WA Logan Building 1 500 Union Street, Suite 5451 Seattle. WA 98101 T: 206.749,9993 1 F: 208749,5565 1 www.groupmackenzie.com PROJECT NUMBER: PROJECT NAME: RECORDED BY TO: PRESENT: SUBJECT: 2090151.00 City of Medina Michael Chen, Planner FILE MEETING MINUTES DATE: August 31, 2009 City of Medina: Joe Willis, Donna Hanson, Steve Wilcox, Jeff Chen, Robert Grumbach Group Mackenzie: Richard Mitchell, Megan Tremain, Michael Chen Meeting Minutes # 1(August 24, 2009) The following items were discussed: ACTION ITEMS: 1.1 General: The core team identified that connectivity to the lower floor (police station) was a primary driver for the use of an elevator. The team also discussed elevator access to the main floor (council chambers), however connectivity to the upper floor (offices for City Manager and Public Works Director) was discussed and since the upper floor square footage did not require an elevator, combined with uses that did not require public access the discussion lead to the idea of developing an elevator concept that only serves the lower floor and main floor. City Building Official (Steve Wilcox) and Group Mackenzie will both independently research ADAG and the Washington State Accessibility Code if this is feasible. In order to avoid building ridge line conflicts, elevator access to the lower and main floors would be the preferred direction. Note: preliminary research shows elevator serving the upper floor would require a minimum 9'6" to 12' overhead clearance, which would exceed the building ridge height by approximately 24"-48". As a benefit of the elevator only having to serve the lower and main floors, the elevator core can be shifted to the east side of the building closer to the main entrance and be contained under the roof line. 1.2 Lower Floor (Police Station): A preliminary layout (Option A — dated 8/24'09) was presented. The following design criteria/comments were provided to help facilitative the development of a new plan: A) Consider south and west portions of the building as areas where work space and offices should be arranged, take advantage of windows and natural day light. The remaining area of the lower floor (area without windows) should include window less rooms, including: holding, reporting, interview, weapons storage, evidence, break area and locker rooms. B) Provide more lockers then currently necessary for both women and men locker rooms, 6 and 10 lockers respectively. Each room will include a toilet, shower, changing area, and lockers. C) Chief Chen was open to swapping office locations with the Lieutenant to provide adjacency with records, which will be located in a centralized area (public access/lobby). D) Reporting room must have visual sight line into holding room. HAPROJECTS\209015100\DATA\Meeting MinutesWeetin;g Minutes_8-24-09_Revised.doc Meeting Minutes # 1 (August 24, 2009) City of Medina Project Number 2090151.00 August 31, 2009 Page 2 E) Incorporate public bathrooms and a possible shower via internal corridor to facilitate use by City staff. F) Squad room can be irregular in shape and adjacent to records. G) Assume all exterior glass adjacent to police station is bullet proof glass, including glass that separates the public access/lobby and squad room/records. H) Incorporate an eye wash basin on the exterior of the south entrance. 1.3 Main Floor- A preliminary layout (Option A — dated 8/24/09) was presented. The following design criteria/comments were provided to help facilitative the development of a new plan: A) Shift elevator core to the east side of the building (assuming elevator would only serve lower and main floor). B) Conference room and bathrooms would switch positions, based on the assumption that the conference room could be converted to office space to accommodate potential growth. C) Shift work areas for AA, PC and IT (cubicles) to the eastside of the building. Shift general work area to the west side, does not have to be visible from the front counter. Work area will need to incorporate filing cabinets, drawing storage, plotter, fax/copy machine, postage machine, and storage for codes and manuals. One employee only access to work area and offices is ok. City Clerk office move to "upper floor". 1.4 Upper Floor - A preliminary layout (Option A — dated 8/24/09) was presented. The following design criteria/comments were provided to help facilitative the development of a new plan: A) Assume the ridge line does not change, with the exception of minor adjustments in height due to increase in insulation requirements and roof joists. B) Space plan for upper level will be driven by the location of the three gable dormers. Both the east and west elevations will incorporate three dormers as original planned by Mark Nelson. All three gable dormers on both elevations will be evenly spaced. C) City Manager's office will be located to the south end of the upper floor, with the staff break room relocated to the north side of the building. An office for the City Clerk will also be incorporated on the upper floor. D) No opening to below, space should be utilized as office. E) City's consultant will need work stations, limited to a computer and small desk. F) Rooms created by the gable dormers can be utilized as records/storage. H:\PROJECTS\209015100\DATA\Meeting Minutes\Meeting Minutes_8-24-09_Revised.doc Meeting Minutes # 1 (August 24, 2009) City of Medina Project Number 2090151.00 August 31, 2009 Page 3 UNRESOLVED ITEMS: None at this time. RESOLVED ITEMS: None at this time. INFORMATION ITEMS: The following were items were not discussed at the 8/24/09 meeting, but later discussed via phone conversation between Robert Grumbach and Michael Chen. 1. The flag pole should be left out of SEPA and the Shoreline Substantial Development Permit (SSDP). 2. Incorporate a possible underground utility vault into SEPA and SSDP. 3. Anticipate an October 5 h meeting to present revised space plans and elevations to City staff. Followed by a presentation to City Council on October 12th. Every effort has been made to accurately record this meeting. If any errors or omissions are noted, please provide written response within five days of receipt. MC cc: Present H:\PROJECTS\209015IWDATA\Meeting Minutes\Meetin_g Minutes_9-24-09_Revised.doc c E O £ @ O) y W O 0 O a U) C co \� »� t� � § / § � ca D c � CO 'a @ : J � c � � § � @ � � � U n S c 0 U C-- � : \ ) � � LL a REPORTS AND ANNOUNCEMENTS, ITEM C-3 CITY OF MEDINA Office of City Manager September 10, 2009 To: Mayor and City Council Via: Donna Hanson, City Manager From: Joe Willis Sr., Director of Public Works Subject: NE 12th & Lake Washington Blvd Traffic Study Open House Jon Pascal and Scott Lee of The Transpo Group (transportation consultants for the NE 12th Street and Lake Washington Blvd. arterial street corridor Traffic Study) and I staffed an open house at City Hall on September 9th from 5 to 7 PM. Approximately 40 people attended the meeting including residents along the corridor, neighboring residents of Medina, Clyde Hill, and Bellevue, and the Mayor. The consultants provide an overview of the speeding and sight distance problems along the corridor and discussed the two design concepts on display for those in attendance to consider. Both concepts utilize the present roadway width and included single traffic lanes in each direction, new landscaped medians, two way center turn lanes, gateway treatments, transit stops and completion of a missing sidewalk segment at 86th Ave NE. Concept 1 (Exhibit 3) included bike lanes on both sides of the corridor from 84th Ave NE to 88th Ave NE that eliminates parking on the north side of NE 12th and the east side of Lake Washington Blvd. Concept 2 (Exhibit 4) in addition to bike lanes on each side of the corridor included an all way stop at 861h Ave NE with marked crosswalks, and removal and/or restriction for transit/bicycle only in the right turn lane at NE 12th and 84th Ave NE (requiring all other vehicles to stop in a single lane at the intersection of 12th at 84th before they turn right or left or continue westbound). Copies of the comments received from the attendees are attached. Note that initial response from a representative of Clyde Hill spoke against the elimination of the right turn lane and parking along the north side of NE 12th in the belief that those parking on the street will shift to Clyde Hill residential streets and that more traffic will shift to 92"d Ave NE through Clyde Hill. Most comments were in favor of the landscaped medians, removal of the on street parking, bike lanes on both sides of the street, and gateway treatments. Several residents that have driveways on the corridor opposed restriction of their turning access by the center medians and requested that either the medians be shifted to allow for left turns onto the street, or be designed with access through the median to accommodate their access. The all -way stop at 86th Ave NE was viewed as a safety measure to allow for pedestrian crossing in the middle of the long corridor and one suggestion was to provide a pedestrian actuated signal at that location rather than an all way stop. MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall Council Chambers August 10, 2009, 6:30 pm CALL TO ORDER ITEM CA-1 DRAFT The August 10, 2009 Regular Meeting of the Medina City Council was called to order by Mayor Nelson at 6:36 pm. ROLL CALL Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan, Jim Lawrence, Mark Nelson, Bob Rudolph, and Shawn Whitney City Staff Present: Donna Hanson, City Manager; Steve Victor, City Attorney, Kenyon Disend; Jeff Chen, Chief of Police; Joe Willis, Public Works Director; Robert Grumbach, Development Services Director; Diana Beach, Interim Finance Officer; and Rachel Baker, City Clerk Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance. APPROVAL OF AGENDA Mayor noted there would be no executive session. Council unanimously approved agenda as presented at 6:37 pm. PUBLIC COMMENT Mayor opened public comment period at 6:38 pm. Resident Henry Paulman suggested council form a committee to address the replacement of Medina's electronic accounting system and to involve citizens on the committee. Mayor asked city manager to follow up with Mr. Paulman regarding current status of project. Comment period closed at 6:40 pm. PRESENTATION On behalf of the Medina Police Department, Chief Chen bestowed resident Bruce McCaw as an honorary police officer to recognize him for the support and philanthropic contributions he has generously provided to state and local law enforcement. DRAFT Mr. McCaw expressed thanks for the honor and articulated his belief that a cooperative citizenry is required for a successful law enforcement department. He suggested use of technologies to improve department efficiencies and described the Law Enforcement Memorial license plate program. Mr. McCaw complimented the efforts of the Medina Police Department. REPORTS AND ANNOUNCEMENTS Mayor stated he, and council members Whitney and Jordan reviewed the revised scope of work provided by the architects for the city hall project. He added the architects properly responded to the committee's revision suggestions and the committee recommended proceeding with the contract as identified in the scope of work. Mayor remarked Medina Days was a fun and successful event. Council member Rudolph agreed and added the fireworks were enjoyable and appreciated by the crowd. Council member Biglow reported on the undergrounding of power distribution and cable lines. He summarized conversations he had regarding utility undergrounding with Jim Hutchinson and Andy Swayne at Puget Sound Energy and Mitch Wasserman at the city of Clyde Hill. He commented that he will compose a written review of the information and present to council at a future meeting. Council member Biglow stated the opening Pledge of Allegiance has been a welcome addition to council proceedings since 2008 and recommended adding an appropriate opening prayer, similar to Congress. He said he would present a prayer in writing for council to consider. Robert Grumbach spoke about the State Route 520 maintenance facility and dock summary, available in agenda materials. Council members expressed discontent over conceptual design and requested cost information for hiring an outside consultant to keep abreast of project developments and protect the city's interests. Mayor requested a status report at September council meeting and conveyed council's desire that a visit by Washington State Department of Transportation (WSDOT) be deferred until additional information about the project is obtained. Joe Willis reported phase one of the Automatic License Plate Recognition program is functioning and project acceptance is forthcoming. Concerning the viewing pier at Medina Beach Park, Willis explained he has had discussions with the city of Bellevue to lower the sewer line in conjunction with a current permit open between the city of Bellevue and the US Army Corps of Engineers. Willis conveyed an update will be provided in September. Willis introduced present Transpo Group representatives Scott Lee and Tim Hedges. Mr. Lee and Mr. Hedges described three concepts developed for Lake Washington Boulevard and Northeast 12 t' Street in response to concerns to slow speeding and improve safety along the corridor. Transpo representatives conveyed they would look into suggestion to regulate corridor with additional stop sign at 86th Avenue Northeast. Mayor summarized public o0nion would be gathered prior to action changing intersection at Northeast 12tt' Street and 84t Avenue Northeast. Council Minutes August 10, 2009 Page 2 DRAFT Steve Victor summarized issue concerning FAA flight path over Medina and conveyed staff will monitor published path records. Victor said it preliminarily appears the matter has been resolved. Council member Rudolph voiced his opinion that full compliance has not been achieved and believes south flow jets over Medina should continue to be tracked. He reported complaints can be filed by calling 206-433-5393 and requested the number be published in the city newsletter. Rudolph explained the Port of Seattle will begin a 2010 study in November and that will be the only time flight paths can be changed. Mayor requested staff provide an update at the September meeting. CONSENT AGENDA MOTION BLAZEY AND SECOND JORDAN TO APPROVE CONSENT AGENDA ITEMS. MOTION CARRIED 7-0 AT 8:24 PM. - Approval of July 13, 2009 City Council Regular Meeting Minutes - Approval of July 2009 Checks/Finance Officer's Report Claim check numbers 75537 through 75621 in the amount of $293,141.19, and payroll numbers 25539 through 25612 in the amount of $222,252.50. OTHER BUSINESS King County Flood Control District Sub -Regional Opportunity Fund Interlocal Agreement (8:25 pm) Willis summarized staff report. MOTION BLAZEY AND SECOND JORDAN TO APPROVE INTERLOCAL AGREEMENT AND AUTHORIZE CITY MANAGER TO SIGN THE AGREEMENT. MOTION CARRIED 7-0 AT 8:25 PM. 2009 Budget Amendment Ordinance (2) (8:26 pm) Donna Hanson summarized staff report. MOTION JORDAN AND SECOND WHITNEY TO APPROVE ORDINANCE AMENDING 2009 BUDGET IN THE AMOUNT OF $154,509. MOTION CARRIED 7-0 AT 8:29 PM. 2009 Budget Savings (8:29 pm) Hanson summarized staff report and council discussion followed. City Council Minutes August 10, 2009 Page 3 DRAFT 2010 Budget Instructions and Priorities (8:50 pm) Council discussed item. Council member Whitney requested a schedule of major equipment items over $10,000, including needed and deferred items and a general and emergency replacement plan, specifically detail for postponed equipment purchases. Ground Rules for Council Feedback to City Manager (9:10 pm) Council members discussed past practices and requested sample evaluations in order to review format at September meeting. Blazey and Rudolph conveyed they could provide samples from previous evaluations. Council discussion resulted in decision to finalize evaluation format and criteria in September with intent to set an evaluation schedule and provide a self evaluation form to the city manager. Council members elected to provide individual feedback directly to the city manager and performance issues to be raised during an executive session. Council discussed September agenda items. Council members discussed schedule conflicts with September 28 study session and teleconferencing options. Council resolved to leave special meeting as scheduled but to cancel if not needed. ADJOURNMENT MOTION JORDAN AND SECOND BLAZEY TO ADJOURN AUGUST 10, 2009 REGULAR MEETING AND MOTION CARRIED 7-0 AT 9:45 PM. The August 10, 2009 Regular Meeting of the Medina City Council adjourned at 9:45 pm. The next Regular Meeting of the Medina City Council will be held, Monday, September 14, 2009 at 6:30 pm. Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk City Council Minutes August 10, 2009 Page 4 CITY OF MEDINA ITEM CA-2 CLAIM CHECK REGISTER AUGUST 2009 CHECK VENDOR DATE NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT 75622 18404 AT&T MOBILITY 08/05/2009 6/9/09-7/8/09 001 000 000 525 (30 42 00 56.54 MODEM FOR MCC INVOICE TOTAL 56.54 CHECK TOTAL 56.54 75623 825 AUTOGRAPHICS O8/05/2009 76307 001 000 000 521 ?0 48 10 290.18 REPAIR FROM 09-368 COLL INVOICE TOTAL 290.18 CHECK TOTAL 290.18 75624 18147 BANK OF AMERICA 08/05/2009 JULY'09-BAKER 001 000 000 511 i>O 43 00 244.86 BANK CC CHGES 6/17-7/13 001 000 000 511 60 43 00 7.65 001 000 000 511 60 43 00 7.65 001 000 000 518 10 42 00 17.13 001 000 000 518 10 43 00 5 001 000 000 518 90 48 00 125 INVOICE TOTAL 407.29 JULY'09-CHEN 001 000 000 521 20 41 00 69 CHARGE CARD 7/2-7/13 001 000 000 525 60 42 00 79.99 INVOICE TOTAL 148.99 CHECK TOTAL 556.28 75625 1500 BELLEVUE CITY TREASURER - UTILITIES 08/05/2009 07/14/09 001 000 000 576 80 47 00 144.9 UTILITIES-VIEWPOINTPK INVOICE TOTAL 144.9 CHECK TOTAL 144.9 75626 2300 BLUMENTHAL UNIFORMS & EQUIPMENT 08/05/2009 744003 001 000 000 521 0 22 00 8.06 BUCKLE REPLACEMENT INVOICE TOTAL 8.06 752472-01 001 000 000 521 20 22 00 272.44 UNIFORMS -NEW HIRE INVOICE TOTAL 272.44 752895 001 000 000 521 20 22 00 28.42 MACE POUCH INVOICE TOTAL 28.42 752896 001 000 000 521 :10 22 00 719.74 UNIFORMS -NEW HIRE INVOICE TOTAL 719.74 754177-01 001 000 000 521 20 22 00 204.66 UNIFORMS -NEW HIRE INVOICE TOTAL 204.66 754840 001 000 000 521 20 22 00 308.52 EQUIPMENT FOR UNIFORMS INVOICE TOTAL 308,52 CHECK TOTAL 1,541.84 75627 18322 BRAT WEAR 08/05/2009 315205 001 000 000 521 20 22 00 664.12 UNIFORMS INVOICE TOTAL 664.12 CHECK TOTAL 664.12 75628 18192 CNR, INC 08/05/2009 55847 001 000 000 518 90 41 50 90.34 PHONE SYSTEM SERVICE INVOICE TOTAL 90.34 CHECK TOTAL 90.34 75629 3387 DAILY JOURNAL OF COMMERCE O8/05/2009 07/15/09 001 000 000 518 10 44 00 108 RFP AD/SOFTWARE INVOICE TOTAL 108 CHECK TOTAL 108 75630 18137 DELL MARKETING LP 08/05/2009 XD9DRTP56 001 000 000 576 80 31 00 1,702.79 PW COMPUTER REPLACEMENT INVOICE TOTAL 1,702.79 CHECK TOTAL 1,702.79 75631 350 DON EAGON 08/05/2009 10037 001 000 000 518 90 41 50 902.5 IT SERVICES INVOICE TOTAL 902.5 CHECK TOTAL 902.5 1 CITY OF MEDINA CLAIM CHECK REGISTER AUGUST 2009 CHECK VENDOR DATE NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER 75632 3890 EASTSIDE PUBLIC SAFETY COMMUNICAT'N 08/05/2009 5457 001 000 000 521 20 51 20 POLICE RADIO ACCESS FEE INVOICE TOTAL CHECK TOTAL 75633 4640 ENA COURIERS INC 08/05/2009 216614 001 000 000 521 20 42 00 COURIER FOR KIRK COURT INVOICE TOTAL CHECK TOTAL 75634 18092 ENVIRONMENT CONTROL 08/05/2009 706410 001 000 000 518 30 48 00 CITY HALL JANITORIAL INVOICE TOTAL CHECK TOTAL 75635 5275 FINNIGAN, KRISTEN 08/05/2009 JULY'09 001 000 000 525 50 41 00 EMERGENCY PREPARE JULY INVOICE TOTAL CHECK TOTAL 75636 5875 GRAINGER 08/05/2009 9032073174 001 000 000 576 30 31 01 ANCHOR SHACKLE INVOICE TOTAL CHECK TOTAL 75637 6330 HOME DEPOT CREDIT SERVICES 08/05/2009 2072601 001 000 000 576 80 31 00 ADHESIVE INVOICE TOTAL 2577765 001 000 000 518 30 48 00 4'21 T8 GESB INVOICE TOTAL 3561770 001 000 000 576 80 31 00 MISC. SUPPLIES INVOICE TOTAL 4599140 001 000 000 576 80 31 00 MISC. SUPPLIES INVOICE TOTAL CHECK TOTAL 75638 6340 HOMEGUARD SECURITY SERVICES 08/05/2009 G17351 001 000 000 518 10 47 00 CITY HALL ALARM SYSTEM INVOICE TOTAL CHECK TOTAL 75639 6345 HORIZON 08/05/2009 6844793-00 001 000 000 57630 31 00 TURFGRO SUMMER FERTILIZ INVOICE TOTAL CHECK TOTAL 75640 6390 HUNTS POINT, TOWN OF 08/05/2009 2008 REFUND 001 000 000 33821 00 00 2008 CONTRACT REFUND INVOICE TOTAL CHECK TOTAL 75641 7180 ISSAQUAH HONDA KUBOTA 08/05/2009 80640 101 000 000 542 30 48 00 PARTS FOR THE TRACTOR INVOICE TOTAL CHECK TOTAL 75642 18546 ISSAQUAH TROPHY & AWARDS, INC 08/05/2009 60104 001 000 000 521 20 49 00 HONORARY OFFICER PLAQUE INVOICE TOTAL CHECK TOTAL 75W 18252 ISSAQUAH, CITY OF 08/05/2009 04-50006191 001 000 000 521 20 51 50 JAIL SERVICES JUNE'09 INVOICE TOTAL CHECK TOTAL 75644 8205 KC OFFICE OF FINANCE 08/05/2009 1531316 001 000 000 521 20 42 00 INET CONNECT MPD TO KPD INVOICE TOTAL CHECK TOTAL 75645 8301 KC OFFICE OF FINANCE 08/05/2009 WRIA8-4519 101 000 000 542,10 41 00 STORMWATER MANAGEMENT INVOICE TOTAL CHECK TOTAL ITEM CA-2 AMOUNT 706.79 706.79 706.79 74.1 74.1 74.1 985 985 985 4,425.00 4,425.00 4,425.00 32.66 32.66 32.66 20.97 20.97 50.11 50.11 37.48 37.48 52.18 52.18 160.74 77.85 77.85 77.85 102.93 102.93 102.93 34,268.57 34,268.57 34,268.57 500.46 500.46 500.46 330.64 330.64 330.64 160 160 160 375 375 375 921.33 921.33 921.33 2 CITY OF MEDINA ITEM CA-2 CLAIM CHECK REGISTER AUGUST 2009 CHECK VENDOR DATE NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT 75646 8625 KIRKLAND MUNICIPAL COURT 08/05/2009 JUN09MED 001 000 000 512 ,0 51 10 4,645.00 JUNE COURT FILINGS INVOICE TOTAL 4,645.00 CHECK TOTAL 4,645.00 75647 8752 KIRKLAND, CITY OF 08/05/2009 2ND OTR-09 001 000 000 521 20 51 60 2,100.00 INMATE TRANSPORT FEES INVOICE TOTAL 2,100.00 2ND QTR-09 H 001 000 000 521 20 51 50 4,500.00 INMATE HOUSING FEES INVOICE TOTAL 4,500.00 CHECK TOTAL 6,600.00 75648 18440 KONICA MINOLTA BUSINESS SOLUTIONS 08/05/2009 212705100 001 000 000 521 20 48 00 339.88 COPIER MAINTENANCE INVOICE TOTAL 339.88 CHECK TOTAL 339.88 75649 9025 LAW ENFORCEMENT EQUIP DIS 08/05/2009 7160904 001 000 000 521 20 43 00 43.67 RINGS SIG P220 BLUE GUN INVOICE TOTAL 43.67 CHECK TOTAL 43.67 75650 9067 LITTLEJOHN SERVICES & POLYGRAPH 08/05/2009 7/5-7/10 001 000 000 521 20 41 50 4,150.97 RECRUIT BACKGRND INVEST INVOICE TOTAL 4,150.97 CHECK TOTAL 4,150.97 75651 9070 LOW E'S BUSINESS ACCOUNT 08/05/2009 51215 001 000 000 576 60 31 00 17.45 NYLON ROPE INVOICE TOTAL 17.45 52727 001 000 000 576 80 31 00 97.48 MISC. SUPPLIES INVOICE TOTAL 97.48 CHECK TOTAL 114.93 75652 18318 NORTHWEST AED, INC. 08/05/2009 1731 001 000 000 57420 31 00 175.2 LIFEGUARD TRAUMA KIT INVOICE TOTAL 175.2 CHECK TOTAL 175.2 75653 10550 OFFICE DEPOT CREDIT PLAN 08/05/2009 480989456-001 001 000 000 525 60 31 00 156.74 INK CARTRIDGES INVOICE TOTAL 156.74 482673630-001 001 000 000 525 60 31 00 94.07 MISC OFFICE SUPPLIES INVOICE TOTAL 94.07 TRN1085 001 000 000 576 80 31 00 89.99 CORK BOARD & INK CARTRG INVOICE TOTAL 89.99 CHECK TOTAL 340.8 75654 10556 OIC EQUIPMENT INC 08/05/2009 46036 001 000 000 518 30 45 00 219 TRAILER RENT 7/10-8/9 INVOICE TOTAL 219 CHECK TOTAL 219 75655 10700 OTAK 08/05/2009 JUNE6-JULY10 001 000 000 558 60 41 01 187.5 ON -CALL PLANNING SERVIC INVOICE TOTAL 187.5 JUNE6-JULY10'09B 001 000 000 558 60 41 01 1,957.65 LANDSCAPE REVIEW SVCES INVOICE TOTAL 1,957.65 JUNE6-JULY10'09C 001 000 000 558 60 41 50 1,728.00 LANDSCAPE REVIEW SVCES INVOICE TOTAL 1,728.00 CHECK TOTAL 3,873.15 75656 11427 PRICE, JOHN G. 08/05/2009 1079 001 000 000 512 80 41 20 1,165.00 PUBLIC DEFENDER SERVICE INVOICE TOTAL 1,165.00 CHECK TOTAL 1,165.00 75657 11700 PUGET SOUND ENERGY 08/05/2009 JULY'09 E 001 000 000 518 0 47 00 764.75 UTILITIES -CITY HALL INVOICE TOTAL 764.75 CHECK TOTAL 764.75 3 CITY OF MEDINA CLAIM CHECK REGISTER AUGUST 2009 CHECK VENDOR DATE ITEM CA-2 NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT 75658 13400 SECURITY SAFE & LOCK INC O8/05/2009 382761 001 000 000 521 20 41 00 64.06 KEYS MADE FOR CAR #10 INVOICE TOTAL 64.06 CHECK TOTAL 64.06 75659 12660 SOS DATA SERVICES INC 08/05/2009 24446 001 000 000 518 10 49 30 2,479.01 NEWSLETTER -SUMMER 2009 INVOICE TOTAL 2,479.01 CHECK TOTAL 2,479.01 75660 18360 SPRINT 08/05/2009 196658245-033 001 000 000 518 10 42 00 86.11 CELL PHONES 6/13-7/12 001 000 000 621 ?O 42 00 222.76 001 000 000 576 30 42 00 142.77 INVOICE TOTAL 451.64 CHECK TOTAL 451.64 75661 13520 STAPLES BUSINESS ADVANTAGE 08/05/2009 3122154775 001 000 000 518 10 31 00 131_4 CUSTOM SELF INK STAMPER INVOICE TOTAL 131.4 3122154777 001 000 000 518 1031 00 32.85 OFFICE SUPPLIES INVOICE TOTAL 32.86 3122154778 001 000 000 518 1031 00 65.01 OFFICE SUPPLIES INVOICE TOTAL 65.01 CHECK TOTAL 229.26 75662 16107 WA ST DEPT OF ECOLOGY 08/05/2009 2010-WAR045527 101 000 000 542 30 41 00 833 STORMWATER PERMIT INVOICE TOTAL 833 CHECK TOTAL 833 75663 16109 WA ST DEPT OF LICENSING O8/05/2009 E754915-PAULMAN 631 000 000 389 12 52 88 18 RENEWAL LICENSE FEE INVOICE TOTAL 18 E754916-PAULMAN 631 000 000 389 12 52 88 18 RENEWAL LICENSE FEE INVOICE TOTAL 18 CHECK TOTAL 36 75664 18146 WEDLUND, CAROLL O8/05/2009 JULY'09 001 000 000 521 20 41 00 108 CIVIL SERVICE EXAMINER INVOICE TOTAL 108 CHECK TOTAL 108 75665 422 XO COMMUNICATION SERVICES -POLICE 08/05/2009 37576218 001 000 000 521 20 42 00 56.33 PROP RM ALARM PHNE LINE INVOICE TOTAL 56.33 CHECK TOTAL 56.33 75666 18535 ACADEMY CAFE O8/19/2009 1187 001 000 000 521 20 43 00 366.85 JULY LUNCHES -TRAINING INVOICE TOTAL 366.85 CHECK TOTAL 366.85 75667 18548 ALLPHA DENTURE CLINIC O8/19/2009 07/13/09 001 000 000 521 20 21 10 2,840.00 LEOFFI DENTAL EXPENSE INVOICE TOTAL 2,840.00 CHECK TOTAL 2,840.00 75668 18547 ANGLIN, ALBERT 08/19/2009 08/06/09 001 000 000 521 20 21 10 219 LEOFFI REIMB RX CO -PAY INVOICE TOTAL 219 CHECK TOTAL 219 75669 18116 AVENET WEB SOLUTIONS O8/19/2009 20043 001 000 000 518 90 41 50 2,000.00 WEBSITE UPDATE CONSULT INVOICE TOTAL 2,000.00 CHECK TOTAL 2,000.00 75670 18460 BANC OF AMERICA LEASING 08/19/2009 010315586 001 000 000 521 20 45 00 209.98 PD COPIER LEASE-MAY'08 INVOICE TOTAL 209.98 11098867 001 000 000 521 20 45 00 246.13 PD COPIER LEASE AUG'09 INVOICE TOTAL 246.13 CHECK TOTAL 456.11 4 CITY OF MEDINA ITEM CA-2 CLAIM CHECK REGISTER AUGUST 2009 CHECK VENDOR DATE NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT 75671 2300 BLUMENTHAL UNIFORMS & EQUIPMENT 08/19/2009 752472-02 001 000 000 521 20 22 00 885.31 UNIFORMS INVOICE TOTAL 885.31 CHECK TOTAL 885.31 75672 18322 BRAT WEAR O8/19/2009 315291 001 000 000 521 20 22 00 368.47 UNIFORMS INVOICE TOTAL 368.47 CHECK TOTAL 368.47 75673 18480 CERTIFIED LABORATORIES 08/19/2009 526241 101 000 000 542 30 31 00 298.8 SPILL ABSORB & SOCKS INVOICE TOTAL 298.8 CHECK TOTAL 298.8 75674 18110 CHEVRON (POLICE) 08/19/2009 532432 001 000 000 521 20 32 00 2,164.60 PD VEHICLE FUEUMAINT INVOICE TOTAL 2,164.60 CHECK TOTAL 2,164.60 75675 18192 CNR, INC 08/19/2009 11720 001 000 000 518 90 48 00 181.04 PHONE SYS SOFTWARE MAIN INVOICE TOTAL 181.04 CHECK TOTAL 181.04 75676 18363 COMCAST 08/19/2009 AUGUST'09 101 000 000 542 64 41 00 199.9 DOT CAMERA 0 NE 12 INVOICE TOTAL 199.9 AUGUST'09 A 101 000 000 542,34 41 00 199.9 DOT CAMERA 0 NE 24TH INVOICE TOTAL 199.9 JULY109 101 000 000 542 64 41 00 10.95 COMCAST 07/16-08/15 INVOICE TOTAL 10.95 JULY'09 A 101 000 000 542 64 41 00 10.95 DOT CAMERA B300 NE 12 INVOICE TOTAL 10.95 CHECK TOTAL 421.7 75677 18275 CRYSTAL AND SIERRA SPRINGS-ADMIN 08/19/2009 0809 5291929 001 000 000 518 10 31 00 71.59 CITY HALL WATER INVOICE TOTAL 71.59 CHECK TOTAL 71.59 75678 3385 CRYSTAL AND SIERRA SPRINGS -POLICE O8/19/2009 0809-5296969 001 000 000 521 20 31 00 49.43 POLICE WATER SERVICE INVOICE TOTAL 49.43 CHECK TOTAL 49.43 75679 18274 CRYSTAL AND SIERRA SPRINGS-PW 08/19/2009 0809-5291733 001 000 000 576 HO 31 00 54.07 PW WATER SERVICE INVOICE TOTAL 54.07 CHECK TOTAL 54.07 75680 3890 EASTSIDE PUBLIC SAFETY COMMUNICAT'N 08/19/2009 5507 001 000 000 521 'l_0 51 20 706.79 DISPATCH RADIO ACCESS INVOICE TOTAL 706.79 CHECK TOTAL 706.79 75681 4640 ENA COURIERS INC 08/19/2009 216955 001 000 000 521 20 42 00 74.1 COURIER TO KIRK COURT INVOICE TOTAL 74.1 CHECK TOTAL 74.1 75682 11400 FORD OF BELLEVUE O8/19/2009 327536 101 000 000 542 30 48 00 2,073.50 LABOR/PARTS 94 FORD INVOICE TOTAL 2,073.50 CHECK TOTAL 2,073.50 75683 18525 GRADE INC 08/19/2009 4-STORM DRAIN 307 000 000 595 30 63 10 77,341.33 PP#4 EVER PT RD SDRAIN INVOICE TOTAL 77,341.33 CHECK TOTAL 77,341.33 75684 5875 GRAINGER O8/19/2009 9042985201 001 000 000 576 80 31 00 30.89 SUNSCREEN INVOICE TOTAL 30.89 9043679548 001 000 000 576 f1O 31 01 80.9 2-PORTABLE FANS INVOICE TOTAL 80.9 CHECK TOTAL 111.79 5 CITY OF MEDINA ITEM CA-2 CLAIM CHECK REGISTER AUGUST 2009 CHECK VENDOR DATE NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT 75685 18482 HANSON, DONNA K 08/19/2009 AUGUST'09 001 000 000 513 10 21 50 400 CAR ALLOWANCE-AUG'09 INVOICE TOTAL 400 CHECK TOTAL 400 75686 6330 HOME DEPOT CREDIT SERVICES O8/19/2009 3085485 001 000 000 576 30 31 00 27.27 12 GAL CRATE INVOICE TOTAL 27.27 CHECK TOTAL 27.27 75687 6340 HOMEGUARD SECURITY SERVICES 08/19/2009 H11054 001 000 000 521 20 42 00 35.95 ALARM PROPERTY ROOM INVOICE TOTAL 35.95 CHECK TOTAL 35.95 75688 6345 HORIZON 08/19/2009 6846676-00 001 000 000 576 80 31 00 253.65 ROUNDUP,COUPLINGS, MISC INVOICE TOTAL 253.65 6847514-00 001 000 000 576 80 31 01 78.11 ADAPTER,NOZZLE,TRUE SPR INVOICE TOTAL 78.11 CHECK TOTAL 331.76 75689 7155 INTELLIGENT PRODUCTS INC 08/19/2009 100437A 001 000 000 576 HO 31 00 4,760,00 DOG WASTE BAGS INVOICE TOTAL 4,760.00 CHECK TOTAL 4,760.00 75690 18207 KAESER & BLAIR INCORPORATED O8/19/2009 90713284 001 000 000 525 60 41 04 136.39 BUTTERMINTS-MEDINA DAYS INVOICE TOTAL 136.39 CHECK TOTAL 136.39 75691 18549 KENYON DISEND, PLLC 08/19/2009 11867 001 000 000 515 20 41 10 1,569.50 LEGAL SERVICES INVOICE TOTAL 1,569.50 CHECK TOTAL 1,569.50 75692 8751 KNOTT, EMMET O8/19/2009 7/22/09-7/24/09 001 000 000 521 20 43 00 187 MILEAGE TRAINING/YAKIMA INVOICE TOTAL 187 CHECK TOTAL 187 75693 9070 LOWE'S BUSINESS ACCOUNT 08/19/2009 18573 001 000 000 576 80 31 00 56.68 TOTE -EMERGENCY TRAILER INVOICE TOTAL 56.68 CHECK TOTAL 56.68 75694 18370 MHM RESOURCES, INC 08/19/2009 125AI0117563 001 000 000 514 10 49 10 76 FLEX ADM/COMPLIANCE FEE INVOICE TOTAL 76 CHECK TOTAL 76 75695 18099 MICHAEL'S DRY CLEANING 08/19/2009 6/25-7/31 001 000 000 521 20 22 00 73.39 UNIFORM CLEANING-JULY INVOICE TOTAL 73.39 CHECK TOTAL 73.39 75696 18289 MOBERLY & ROBERTS, P.L.L.0 08/19/2009 120 001 000 000 512 50 41 10 4,000.00 PROSECUTION SVCES-JULY INVOICE TOTAL 4,000.00 CHECK TOTAL 4,000.00 75697 18255 NETWORK BILLING SYSTEMS -CITY HALL 08/19/2009 01836178 001 000 000 518 10 42 00 518.58 CITY HALL INTERNET/PHON INVOICE TOTAL 518.58 CHECK TOTAL 518.58 75698 18249 NETWORK BILLING SYSTEMS-PW O8/19/2009 01836179 001 000 000 518 10 42 00 167.59 SHOP INTERNET/PHONES INVOICE TOTAL 167.59 CHECK TOTAL 167.59 75699 10555 OGDEN MURPHY WALLACE 08/19/2009 676758 001 000 000 515,10 41 10 5,023.81 LEGAL SERVICES-JULY'09 INVOICE TOTAL 5,023.81 676779 001 000 000 515,10 41 10 2,384.14 LEGAL SVCES BY MATTER INVOICE TOTAL 2,364.14 CHECK TOTAL 7,407.95 6 CITY OF MEDINA ITEM CA-2 CLAIM CHECK REGISTER AUGUST 2009 CHECK VENDOR DATE NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT 75700 10700 OTAK 08/19/2009 7/11-8/7/09 001 000 000 558 60 41 50 756 LANDSCAPE SERVICES INVOICE TOTAL 756 CHECK TOTAL 756 75701 11020 PACIFIC TOPSOILS, INC. 08/19/2009 318969 001 000 000 576 80 41 04 105.25 DUMP,COMP FEES, SURCHGE INVOICE TOTAL 105.25 CHECK TOTAL 105.25 75702 11700 PUGET SOUND ENERGY 08/19/2009 JULY'09 101 000 000 542 63 41 00 21.74 DOCK PARKING ELECTRIC INVOICE TOTAL 21.74 JULY'09 D 001 000 000 576 80 47 00 27.31 ELECTRIC a 1050 82ND INVOICE TOTAL 27.31 JULY'09A 101 000 000 542 63 41 00 1,717.36 STREET LIGHTS INVOICE TOTAL 1,717.36 JULY'09B 101 000 000 542 54 41 00 23.02 ELECTRIC TRAFFIC CAMS INVOICE TOTAL 23.02 JULY109C 001 000 000 576 80 47 00 156.54 WAREHOUSE ELECTRIC INVOICE TOTAL 156.54 CHECK TOTAL 1,945.97 75703 11820 QW EST 08/19/2009 08/07/09 001 000 000 576 ,90 42 00 49 PHONE SERVICE-PW FAX INVOICE TOTAL 49 CHECK TOTAL 49 75704 12005 ROTH HILL ENGINEERING PARTNERS 08/19/2009 7/1-7/31/09 001 000 000 558 60 41 07 11,159.27 ENGINEERING SERV JULY09 INVOICE TOTAL 11,159.27 CHECK TOTAL 11,159.27 75705 18447 SATWORX 08/19/2009 3007900030 001 000 000 525 GO 42 00 45.57 MCC SAT PHONE INVOICE TOTAL 45.57 CHECK TOTAL 45.57 75706 13350 SEATTLE TIMES, THE 08/19/2009 JULY'09 001 000 000 518 10 44 00 323 LEGAL ADVERTISING INVOICE TOTAL 323 CHECK TOTAL 323 75707 18438 SKOOG, ANNE 08/19/2009 207 101 000 000 542 30 41 00 4,820.00 GIS MAPPING & AUTOCAD INVOICE TOTAL 4,820.00 CHECK TOTAL 4,820.00 75708 12660 SOS DATA SERVICES INC 08/19/2009 24475 001 000 000 518 10 49 30 614.64 MEDINA DAYS NEWSLETTER INVOICE TOTAL 614.64 CHECK TOTAL 614.64 75709 13520 STAPLES BUSINESS ADVANTAGE 08/19/2009 3123100109 001 000 000 518 10 31 00 104.01 OFFICE SUPPLIES INVOICE TOTAL 104.01 3123100110 001 000 000 521 20 31 00 119.86 OFFICE SUPPLIES INVOICE TOTAL 119.86 3123100111 001 000 000 518 10 31 00 94.25 OFFICE SUPPLIES INVOICE TOTAL 94.25 3123100112 001 000 000 518 10 31 00 6.46 OFFICE SUPPLIES INVOICE TOTAL 6.46 3123100113 001 000 000 518 10 31 00 132.9 OFFICE SUPPLIES INVOICE TOTAL 132.9 3123100114 001 000 000 518 ,. 0 31 00 -22.27 REFUND OFFICE SUPPLIES INVOICE TOTAL -22.27 CHECK TOTAL 435.21 75710 18084 TRANSPO GROUP INC, THE 08/19/2009 12360 101 000 000 542 £30 41 00 9,370.00 TRANSP ENGR SVCES JULY INVOICE TOTAL 9,370.00 CHECK TOTAL 9,370.00 7 CITY OF MEDINA ITEM CA-2 CLAIM CHECK REGISTER AUGUST 2009 CHECK VENDOR DATE NUMBER NUMBER VENDOR NAME ISSUED INVOICE NUMBER ACCOUNT NUMBER AMOUNT 75711 15203 UTILITIES UNDERGROUND LOCATION CTR 08/19/2009 9070132 101 000 000 542 30 47 00 57.6 JULY EXCAV NOTIFICATION INVOICE TOTAL 57.6 CHECK TOTAL 57.6 75712 15350 VERMEER NORTHWEST SALES 08/19/2009 WO0668 001 000 000 576 80 48 00 638.75 REPAIR ON BC620 CHIPPER INVOICE TOTAL 638.75 CHECK TOTAL 638.75 75713 13475 WA ST AUDITOR'S OFFICE 08/19/2009 L78511 001 000 000 514 10 51 00 1,969.40 2008 STATE AUDIT INVOICE TOTAL 1,969.40 CHECK TOTAL 1,969.40 75714 16109 WA ST DEPT OF LICENSING 08/19/2009 E754919-SANTI 631 000 000 389 12 52 88 18 LIC RENEWAL -CONCEALED W INVOICE TOTAL 18 CHECK TOTAL 18 75715 18343 WA ST DEPT OF RETIREMENT SYSTEMS 08/19/2009 00753561 001 000 000 521 20 21 00 4,575.75 RAMIRIZ-OPTIONAL BILL INVOICE TOTAL 4,575.75 CHECK TOTAL 4,575.75 75716 16106 WA ST DEPT OF TRANSPORTATION O8/19/2009 CL15656 001 000 000 576 30 32 00 574.35 FUEL PUBLIC WORKS VEH INVOICE TOTAL 574.35 CHECK TOTAL 574.35 75717 16150 WASHINGTON AWARDS, INC. 08/19/2009 46844 001 000 000 518 10 31 00 15.77 NAME PLATE -PLAN COMM. INVOICE TOTAL 15.77 CHECK TOTAL 15.77 75718 16145 WASHINGTON STATE PATROL 08/19/2009 110000699 001 000 000 521 20 41 00 19.25 CPL BACKGROUND CHECK INVOICE TOTAL 19.25 CHECK TOTAL 19.25 75719 16365 WESTERN DISPLAY FIREWORKS O8/19/2009 99990 001 000 000 511 (30 49 10 6,000.00 FIREWORKS SHOW 08/08 INVOICE TOTAL 6,000.00 CHECK TOTAL 6,000.00 75720 18486 WHITE SWAN OPERATION LLC O8/19/2009 35 001 000 000 52120 32 00 22.01 POLICE CAR WASH INVOICE TOTAL 22.01 CHECK TOTAL 22.01 75721 18528 WILCOX, STEVE 08/19/2009 AUGUST'09 001 000 000 558 60 21 50 75 CAR ALLOWANCE-AUG'09 INVOICE TOTAL 75 CHECK TOTAL 75 75722 18197 WILLIS, JOE O8/19/2009 AUGUST'09 001 000 000 576 80 43 00 285 CAR ALLOWANCE-AUG'09 INVOICE TOTAL 285 CHECK TOTAL 285 TOTAL 230,175.54 FUND TITLE AMOUNT 001 GENERAL FUND 131,721.70 101 STREETFUND 21,058.51 307 CAPITAL PROJECTS FUND 77,341.33 631 NON -REVENUE TRUST FUND 54 TOTAL 230,175.54 8 H w a z 0 CO 0) H CDO O H LD N O O 07 O O� N N w M M O Lo N 00 N Lntf1 Q-W V. Q. to O Lf. 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The project included the repair of the existing pier and resurfacing with open graded decking, replacement of the deteriorated wood stairs with a new concrete stairway, and the replacement of concrete sidewalks in various locations around the City that had settled or cracked and were a tripping hazard (such as the sidewalk in front of the Post Office). The original bid amount was $ 83,900. Final construction costs (which included additional work and materials to accomplish the existing pier reconstruction) totaled $94,450. The additional cost for the project was funded out of the 2009 Capital Projects Fund. All work has been completed and the project is ready for Council acceptance. BUDGET/FISCAL IMPACT: PROJECT WAS FUNDED IN THE 2009 BUDGET AND ADDITIONAL COST WAS WITHIN THE 2009 CAPITAL PROJECTS FUND BUDGET ALLOCATION. STAFF RECOMMENDATION: Accept the Project and Authorize the Director of Public Works to Close Out the Project CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: "I MOVE TO ACCEPT THE VIEWPOINT PARK IMPROVEMENT PROJECT AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO CLOSE OUT THE PROJECT" COUNCIL MEETING DATE: SEPTEMBER 14, 2009 j114Ti[9]-1W MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECT/TITLE: POLICE STAFFING UPDATE CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other - Discussion STAFF REPORT BY: CHIEF JEFF CHEN BACKGROUND/SUMMARY: The Medina City Council authorized a .5 FTE over hire for a swom police officer position in the 2009 budget for the Medina Police Department from 9 to 9.5 FTEs. The main premise for this action was so the city would be in a better position to maintain a stable cadre of fully trained police officers without going long periods of time understaffed waiting for qualified candidates to fill open vacancies. As of this moment, we have 3 employees in training status mode until the third quarter of 2010. They will not be fully functioning police officers until then. As I submit my preliminary 2010 police department budget, I find myself in the unusual position of having an experienced lateral police officer available for hire. I am seeking guidance from the council as to whether I should continue to actively pursue hiring this lateral officer. BUDGET/FISCAL IMPACT: APPROXIMATELY $120,000 PER YEAR FOR SALARY, BENEFITS AND EQUIPMENT. STAFF RECOMMENDATION: In keeping with the decision made by council to approve the .5 over hire position last cycle, I recommend continued approval and funding of this over hire position until our work force is stable. CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: I MAKE A MOTION TO INCREASE THE MEDINA POLICE DEPARTMENT'S SWORN OFFICER FTE LEVEL IN 2010 FROM NINE (9) TO ELEVEN (11). ITEM OB-1 of MEp�y9 CITY OF MEDINA POLICE DEPARTMENT Office of the Police Chief 501 Evergreen Point Road, Medina, WA 98039 425.233.6420 1 www.medina-wa.gov DATE: September 10, 2009 TO: Medina Mayor and City Council via City Manager FROM: Jeffrey Chen, Police Chief RE: POLICE OFFICER STAFFING The Medina City Council authorized a .5 FTE over hire for a swom police officer position in the 2009 budget for the Medina Police Department from 9 to 9.5 FTEs. The main premise for this action was so the city could be in a better position to maintain a stable cadre of fully trained police officers without going long periods of time under staffed waiting for qualified candidates to fill open vacancies. As of today, our three most recent new hires are in training status and will remain in that mode until the third quarter of 2010. If they successfully complete their field training, then they will become a fully functioning police officer for the city. OTHER FACTORS TO CONSIDER: 1. Within the last week, a seasoned lateral entry police officer has successfully passed phase 4 of 8 in our testing process and seems to be a very good fit for this community. 2. We currently have an officer on paid administrative leave. 3. History in Medina shows that 25% of all recruits hired are unsuccessful in making it past their first year of probation for a variety of reasons to include officer safety deficiencies, poor judgment or lack of ability to perform under stressful conditions. In other agencies such as Seattle PD or King County Sheriff's Office, the washout rate is a higher 1 out of 3 or 33%. 4. For any size police agency, but especially a small agency like ours, it is very desirable to attract and hire a fully trained lateral police officer that is able to quickly enter the workforce and be productive in less time than it takes an entry level new hire. As I submit my preliminary 2010 police department budget, I find myself in an unusual position of having an experienced lateral police officer available for further testing and if successful, for hire. I am seeking guidance from the council as to whether I should continue to actively pursue this lateral officer. BUDGET IMPLICATION& In 2009 even with the council approved 9.5 FTE authorization, the Police Budget for salary and wages is currently UNDER budget by approximately $140,000. The annual cost for salary and benefits for an officer is approximately $120,000 per year. ITEM OB-2 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECTITITLE: CATEGORY: ❑ Consent 2010 Draft budget planning ❑ City Council Business STAFF REPORT BY: Donna Hanson BACKGROUND/SUMMARY: ❑ Ordinance ❑ Public Hearing ❑ Resolution ® Other - Discussion In July, Council reviewed the 2009 revenues and expenditures. Revenues in the General Fund are down by about 20% from 2008 actual YTD and 10-15% below the 2009 budget YTD. Expenditures in the General Fund are also down about 10% from both 2008 actual and 2009 budget. Assuming those economic trends continue, the 2010 ongoing revenues will not meet ongoing operating expenditures. City Council is being asked to consider options to balance the 2010. These options include the following: 1) budget cuts which would result in cuts in services, 2) spending down reserves, 3) consider new revenue options, and 4) a combination of the first three options. Preliminary budget data and options will be provided at the meeting. The attached budget calendar is provided to show the work that has taken place already this year along with statutory requirements in order to pass the budget. Attachments: Draft budget calendar BUDGET/FISCAL IMPACT: NA STAFF RECOMMENDATION: Provide direction to staff related to options for balancing the 2010 budget in order to provide a balanced preliminary budget at the October 12t" Regular Council meeting. CITY MANAGER REVIEW: PROPOSED COUNCIL MOTION: "I MOVE TO DIRECT STAFF TO USE ..................................... OPTION/S TO BALANCE THE 2010 BUDGET" Budget 2010 ITEM 013-2 2010 Budget Calendar City of Medina, Washington Statutory Planned Dates Dates 2010 Budget Process No legal Jan. 26, Feb. 2, Three community stakeholder meetings to gather input requirement Feb. 23, 2009 No legal March 16, 2009 Council Retreat to discuss strategic goals requirement No legal May 11, 2009 Council adopts five strategic goals for budget planning requirement No legal June 8, 2009 Council holds Public Hearing to gather input for 2010 requirement bud et issues July 31, 2009 July 13, 2009 Council holds Public Hearing on Capital Improvement Plan Sept. 14, 2009 Aug 11, 2009 Department Directors begin preparing 2010 Budget Requests. Oct. 1, 2009 Aug. 25, 2009 Department Directors 2010 Budget requests submitted to Finance Director and City Manager. Oct. 5, 2009 Sept. 14, 2009 City Manager provides the 2010 Preliminary Budget to the City Council including the year end 2010 Revenue Pro'ections. No legal Sept. 28, 2009 Council holds a work session on 2010 Preliminary requirement if needed Bud et if needed Nov. 2, 2009 Oct. 12, 2009 City Manager files 2010 Updated Preliminary Budget & Budget Message with the City Clerk and the City Council. Nov. 30, 2009 Oct. 12, 2009 Council holds Public Hearing on Preliminary Budget No legal Oct. 26, 2009 if Council holds a work session on 2010 Final Budget if requirement needed needed No later than Oct. 27 and Nov. City Clerk publishes notice of filing of 2010 Preliminary Nov 2 though 4, 2009 Budget with the City Clerk and publishes notice of public Nov. 14, 2009 hearing on final budget once a week for two consecutive weeks Nov. 20, 2009 Nov. 9, 2009 Copies of proposed final budget are made available to the public at the Regular City Council meeting Nov. 30, 2009 Nov. 9, 2009 Council holds final public hearing and sets the 2010 Property Tax Levy to certify property tax levy to King County Assessor's Office Dec. 31, 2009 Nov. 9, 2009 Council adopts Final 2010 Budget at the Regular Monthly City Council meeting. After Adoption As soon as final Copies of 2010 Budget are available to the public and document is filed with the Washington State Auditor's Office, MRSC, printed. AWC, and Bellevue Library. COUNCIL MEETING DATE: SEPTEMBER 14, 2009 ITEM OB-3 MEDINA CITY COUNCIL MEETING AGENDA BILL AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, SUBJECT/TITLE: AMENDING SECTIONS 8.06.010 AND 2.78.070 OF THE MEDINA MUNICIPAL CODE (MMC) RELATING TO THE ADMINISTRATION OF NOISE CONTROL CATEGORY: ❑ Consent ® Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other - Discussion STAFF REPORT BY: ROBERT J. GRUMBACH BACKGROUND/SUMMARY: In November 1991, the City adopted portions of the King County Noise Control regulations, Chapters 12.86 through 12.100, and amendments thereto. Several sections of the King County Code related to administration were amended to fit with Medina's organizational structure at the time. This included designating the Building Official or his designee as the "administrator" of noise regulations and appeals were to the Board of Adjustment. According to the King County Code, the duties of the "administrator" include authority to decide temporary, technical and economic noise variances. Technical and economic noise variances require a public hearing and are quasi-judicial actions. This means if a technical or economic noise variance application was received; the Building Official would be responsible for conducting the public hearing. The proposed ordinance would amend the definition of "administrator" to mean the City Manager or his designee instead of the Building Official. Additionally, the code would be amended for the Hearing Examiner to decide technical and economic noise variances and appeals of the administrator's decision. The purpose of the code amendment is to provide the City Manager greater flexibility in assigning work duties to staff, and to move a quasi-judicial action to the Hearing Examiner which is more consistent with those duties currently assigned. Note: Washington State Department of Transportation has been seeking a number of noise variances from the City for nighttime work on the SR 520 projects. At this point, the number of requests has risen to a level that a technical variance is required. Attachments: Proposed Ordinance BUDGET/FISCAL IMPACT: $1,400 EXPENDITURE, WHICH IS OFFSET BY THE HEARING EXAMINER FEE STAFF RECOMMENDATION: Recommend approval CITY MANAGER REVIEW: h'"' PROPOSED COUNCIL MOTION: MOVE TO ADOPT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA AMENDING SECTIONS 8.06.010 AND 2.78.070 OF THE MEDINA MUNICIPAL CODE RELATING TO THE ADMINISTRATION OF NOISE CONTROL ITEM OB-3 CITY OF MENDINA ORDINANCE NO. AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING SECTIONS 8.06.010 AND 2.78.070 OF THE MEDINA MUNICIPAL CODE (MMC) RELATING TO THE ADMINISTRATION OF NOISE CONTROL WHEREAS, Washington Administrative Code (WAC) 173-60.110 establishes that the primary function of noise abatement and control are delegated to the role of local government; and WHEREAS, the Medina City Council approved Ordinance 547 creating a chapter 8.06 MMC, adopting and amending King County Code chapters 12.86 through 12.100 relating to excessive noise and noise control; and WHEREAS, certain administrative procedures relating to noise control in chapter 8.06 MMC are outdated and in need of updating; and WHEREAS, the proposed amendment to the noise control ordinance provides for more efficient administration and enforcement of noise control; and WHEREAS, this code amendment relates solely to governmental procedures and contains no substantive standards respecting use or modification of the environment and is therefore exempt from the requirements of the State Environmental Policy Act pursuant to WAC 197-11-800(19). NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 2.78.070 is hereby amended to read as follows: 2.78.070 Hearing examiner — Duties. The hearing examiner shall review and act on the following: A. Appeals of administrative decisions/determinations, including but not limited to SEPA determinations, lot line adjustments, short subdivisions, administrative interpretations, temporary noise variances, code enforcement and any other decisions affecting a landowner's ability to develop property within the city: B. Conditional use permits; C. High bank density development permits; D. Planned land use development permits; E. Shoreline conditional use permits; F. Shoreline variances; G. Special use permits, except where reviewed administratively per MMC 14.08.020(B); ITEM OB-3 H. Substantial development permits; I. Tree removal and pruning pursuant to Chapter 12.28 MMC; J. Variances, except where reviewed administratively per MMC 14.08.020(A); K. Historical use permits; L. Technical and Economic noise variances pursuant to Chapter 8.06 MMC. Section 2. Section 8.06.010 is hereby amended to read as follows: 8.06.010 Portions of King County Code adopted by reference. A. Noise Control Provisions Adopted. The provisions of King County Code Chapters 12.86 through 12.100 governing excessive noise and noise control are hereby adopted by reference. All future amendments, alterations and additions to said Chapters 12.86 through 12.100 of the King County Code are also adopted by reference. At least one copy of Chapters 12.86 through 12.100 of the King County Code is on file with the city clerk. B. Amendments. The following amendments are adopted: 1. Section 12.87.030 is amended to state that "administrator" means the ((Medina building off )) city manager or his designated representative. 2. Section 12.87.070(B) is amended to read as follows: "Residential district" includes areas designated in the Medina Municipal Code as R-16, R-20, R-30 and SR-30. 3. Section 12.87.070(C) is amended to read as follows: "Commercial district" includes zones designated in the Medina Municipal Code as NA. 4. Section 12.96.010(D) is amended to read as follows: No variance shall be chanted pursuant to this section until the administrator or Hearing Examiner has considered the relative interests of the applicant, other owners or possessors of property likely to be affected by the noise, and the general public. A technical or economic variance may be granted only after a public hearing on due notice. The administrator or Hearing Examiner may grant a variance, if he finds that: 1. The noise occurring or proposed to occur does not endanger public health or safety; and 2. The applicant demonstrates the criteria required for temporary, technical or economic variance under Section 12.96.020. 5. Section 12.96.020(B) is amended to read as follows: Technical variance. A technical variance may be granted by the Hearinq Examiner on the grounds that there is no practical means known or available for ITEM OB-3 the adequate prevention, abatement or control of the noise involved. Any technical variance shall be subject to the holder's taking of any alternative measures that the Hearing Examiner may prescribe. The duration of each technical variance shall be until such practical means for prevention, abatement or control become known or available. The holder of a technical variance as required by the hearing Examiner, shall make reports to the administrator detailing actions taken to develop a means of noise control or to reduce the noise involved and must relate these actions to pertinent current technology. 6. Section 12.96.020(C) is amended to read as follows: Economic variance. An economic variance may be granted by the Hearing Examiner on the ground that compliance with the particular requirement or requirements from which the variance is sought will require the taking of measures that, because of their extent or cost, must be spread over a period of time. The duration of an economic variance shall be for a period not to exceed such reasonable time as is required in the view of the hearing Examiner for the taking of the necessary measures. An economic variance shall contain a timetable for the takinq of action in an expeditious manner and shall be conditioned on adherence to the timetable. ((4)) 7. Section 12.99.010 is amended to read as follows: Enforcement. Violation of the provisions of Chapter 12.86 through 12.100 shall constitute a civil infraction punishable by a fine not to exceed $500. Each day the violation occurs shall constitute a separate violation. In addition to seeking impositions of the fines provided herein for any violation, such violations may be enjoined or abated as a nuisance under the provisions of Medina Municipal Code Chapter 8.04. ((5)) 8. Section 12.99.020 is amended to read as follows: Appeals. Any person aggrieved by a final order of the administrator, (( )), may appeal to the Medina Hearing Examiner pursuant to MMC 2.78.070 (( under the appeal proGedures provided On Chapter 2. )) of the Medina Municipal Code. Appeal of a final order by the Hearing Examiner shall be pursuant to MMC 2.78.100. Section 3. Severability. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of this ordinance. Section 4. Effective Date. This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. ITEM OB-3 PASSED BY THE CITY COUNCIL ON THIS DAY OF_ AUTHENTICATION OF ITS PASSAGE ON THE DAY OF Approved as to form: Steve Victor, City Attorney AND SIGNED IN Mark L. Nelson, Mayor Attest: Rachel Baker, City Clerk COUNCIL MEETING DATE: SEPTEMBER 14, 2009 ITEM OB-4 MEDINA CITY COUNCIL MEETING AGENDA BILL SUBJECT/TITLE: NOISE ENFORCEMENT POLICY DISCUSSION CATEGORY: ❑ Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ® Other - Discussion STAFF REPORT BY: Robert J. Grumbach, AICP BACKGROUND/SUMMARY: This item is a follow-up on the policy discussion started at the July 13 regular council meeting. The current policy for noise enforcement places the responsibility and cost of noise testing on applicants and complainants. The question before the council is whether this policy should change. Attachments: Memorandum on Noise Enforcement Services BUDGET/FISCAL IMPACT: POTENTIALLY $5,000 TO $7,500 ANNUALLY. STAFF RECOMMENDATION: None CITY MANAGER REVIEW: I(�' PROPOSED COUNCIL MOTION: A motion is not required. ITEM OB-4 °f MFO�ti9 CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-va.gov TO: Medina City Council FROM: Robert J. Grumbach, AICP DATE: September 14, 2009 SUBJECT: Noise Enforcement Services Background: This issue began with a citizen's request for the city to conduct noise testing of his neighbor's property to determine if a noise violation existed. The citizen has since resolved the issue with his neighbor. However, a policy question regarding who pays for the noise testing remains open for discussion. Enforcement of noise regulations: City staff does not have the expertise or sound testing equipment to conduct valid testing of sound levels. As a result, we address noise issues in the following manner: • Most projects involving installation of mechanical equipment are required to have noise testing performed by a sound expert. The applicant submits the results of the testing to city staff who verify the noise levels comply with city codes. • Complaints involving non -projects, such as the citizen's request above, we rely on the complainant hiring a sound expert to perform the test. The complainant submits the test results to the city and the results are used as evidence to initiate a code enforcement action if a violation is found to exist. Enforcement action taken: If testing results show a noise violation exists, per city policy and chapter 1.15 MMC (Code Enforcement), staff notifies the person responsible for the violation and works with them to voluntarily correct the violation. If the violation is voluntarily corrected, the case is closed and no penalties are assessed. Penalties are only assessed when voluntary compliance fails. 1 ITEM OB-4 Policy Question: The current policy places the cost of noise testing on applicants and complainants. In the case of applicants, they pay for the entire cost of noise testing and compliance. In the case of complainants, it is a policy of shared costs for enforcement. The complainant pays for the cost of testing; the city pays for the rest of the enforcement action. The question is whether the policy of shared costs by complainants should change. Items to consider if shared cost policy is changed: Because noise testing has to follow certain procedures to be valid, there are two primary options available if noise testing is performed by the city. • Hire a professional sound consultant to conduct noise testing. A sound expert costs between $100 and $165 per hour with a minimum two to three hours for testing and preparation of the report. • Train city staff to conduct noise testing. The testing equipment is about $3,000 to $5,000, plus training costs, plus staff time to perform the tests. It should be noted that this approach generates another question of who on staff would be responsible for noise testing. 2. The costs for noise testing would be a new expenditure to the city budget from which city funds would be required. The costs are estimated at about $5,000 to $7,500 annually. To pay for the cost of noise testing the following are some available options. • Cost recovery could be obtained by increasing permit fees to include the cost of noise enforcement. Cost recovery could also be obtained by the city becoming more aggressive in issuing monetary penalties for noise violations. However, this approach would require us to alter our current approach of working towards voluntary compliance, which does not carry fines. Note: this approach will likely produce unintended consequences of increasing the number of appeals of fines, which could work against the effort to obtain cost recovery. The option of having the person responsible for the violation reimburse the complainant for the cost of the noise testing does not have a legal basis to allow for such according to the city attorney. 2 ITEM OB-4 3. The current permit process of having the applicant submit noise testing on projects would have to change. An inspection would be added to the approval process that would include having the city conduct noise testing. This change would be necessary to avoid situations where a complaint alleges the applicant's noise testing was performed incorrectly and therefore prompting a second noise test by the city. 4. The number of noise complaints is anticipated to increase if the city performs sound testing. This is expected as a result of noise enforcement becoming a higher priority and as a result of the shift in cost sharing. 5. It should be noted that a change in the policy regarding noise testing will not resolve all noise complaints. The type of noise testing addressed in the policies in this memo work best for sources that are stationary. Noise from lawnmowers, leaf blowers, etc would remain difficult to address as the sources of these noises are temporary and mobile. A different kind of program (such as licensing) would be necessary if the city wanted to ensure these types of equipment complied with noise standards. 3 `�y of MFO�? 9 MEDINA CITY COUNCIL AGENDA CALENDAR All meetings held in the council chambers at 6:30 pm, unless noticed otherwise SEPTEMBER 14 Item Type Topic Presenter Presentation King County Council Member Jane Hague Consent Acceptance of View Point Park Project Willis Other Business Discussion: 2010 Budget Hanson Other Business Police Staffing: Discussion Chen Other Business Noise Control Ordinance Amendments Grumbach Other Business Noise Enforcement Policy: Discussion Grumbach Other Business City Manager Performance Evaluation Criteria SEPTEMBER 28: SPECIAL STUDY SESSION Item Type Topic Presenter Discussion 2010 Budget Workshop OCTOBER 12 Item Type Topic Presenter Public Hearing 2010 Annual Budget Hanson Public Hearing 2010 Property Tax Levy Hanson Other Business Ordinance: Adoption of Property Tax Levy Hanson Other Business Traffic Engineer Consultant Report Willis NOVEMBER 9 Item Type Topic Presenter Public Hearing 2010 Annual Budget Hanson Other Business Adoption of 2010 Annual Budget and Budget Ordinance Hanson DECEMBER 14 Item Type Topic Presenter Presentation Recognition of outgoing city council members Nelson