HomeMy WebLinkAbout10-12-2009 - Agenda PacketMEDINA, WASHINGTON
CITY COUNCIL AGENDA
MEDINA CITY HALL COUNCIL CHAMBERS
MONDAY, OCTOBER 12, 2009
5:00 PM
MAYOR CITY MANAGER
MARK NELSON DONNA HANSON
DEPUTY MAYOR CITY ATTORNEY
JIM LAWRENCE STEVE VICTOR
COUNCIL MEMBERS CITY CLERK
LUCIUS BIGLOW RACHEL BAKER
DREW BLAZEY
BRET JORDAN
BOB RUDOLPH
SHAWN WHITNEY
CALL TO ORDER 5:OOPM
ROLL CALL
SPECIAL MEETING
A. 2010 Preliminary Budget Discussion
PLEDGE OF ALLEGIANCE 6:30 PM
APPROVAL OF MEETING AGENDA
PUBLIC COMMENTS
At this time, citizens may address the City Council regarding any issue on the council agenda and any
non -agenda items related to city business, excluding public hearings. To ensure equal opportunity for the
public to comment, a speaker's comments shall be limited to three minutes per person, per meeting.
Those who have service requests or complaints are encouraged to first bring such matters to the city
manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on
official City business. In order to accomplish all the business on the agenda and be respectful of
everyone's time, Council Members will not be able to engage in dialogue with individual members of the
audience.
REPORTS AND ANNOUNCEMENTS
A. Mayor
B. Council
C. City Manager/Staff
1. Part 150 Study — Donna Hanson
2. Traffic Study— Joe Willis
3. ARCH Presentation - Arthur Sullivan, ARCH Program Manager
Medina City Hall • 501 Evergreen Point Road , Medina WA 98039
425-233-6400 phone • 425-454-8490 fax • www.medina-v,ta.gov
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of September 14, 2009 City Council Regular Meeting Minutes
CA-2: Approval of September 2009 Checks/Finance Officer's Report
Claim check numbers 75723 through 75847 in the amount of $262,233.50; payroll
check numbers 25689 through 25767 in the amount of $227,118.85, voided claim
check number 75726; cancelled/reissued payroll check number 925683, (cancelled lost
PR check); and number25713 (reissued new payroll check).
CA-3: Adoption of City Council Ground Rules
CA-4: A Regional Coalition for Housing (ARCH) 2009 Budget and Annual Work Plan
PUBLIC HEARING
PH-1: Preliminary 2010 Budget
Recommendation: Receive public comment.
OTHER BUSINESS
OB-1: Preliminary 2010 Budget
Recommendation: Discussion.
OB-2: Proposed Ordinance to Amend the 2009 Budget
Recommendation: Deliberate and take action on proposed ordinance.
OB-3: Criteria for City Manager Evaluation
Recommendation: Discussion.
EXECUTIVE SESSION
ES-1: The city council will meet in executive session pursuant to RCW 42.30.110 (1)(i) to
discuss with legal counsel representing the agency litigation or potential litigation to
which the agency, the governing body, or a member acting in an official capacity is,
or is likely to become, a party.
ADJOURNMENT
Next Regular Meeting - Monday, November 9, 2009; 6:30 pm.
Medina City Council
October 12, 2009
Page 2 of 2
CITY MANAGER REPORT
CITY OF MEDINA
Office of the City Manager
Date October 12, 2009
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
Information from Stan Shepherd at the Port of Seattle is that the Part 150 Noise
Compatibility Study is just getting underway. The Port is negotiating with a consultant
to establish a scope of work, which will include a public participation process as
required by the FAA regulations. Written notice was provided to Mr. Shepherd that the
City of Medina would like to be represented on any citizen group that is formed as part
of the public participation process. Staff will make contact again in the next few
weeks.
2. Last Friday at 3:00am we started the process of switching to Time Warner Telecom for
phone and internet service. The prior service provider was located on the east coast
which made support difficult when we had a service problem. Time Warner Telecom
is a local service provider where we have an integrated bundle package for a lower
monthly cost. The project should be fully completed by the middle of October if not
sooner. And ultimately we should have improved voice and data circuits and new
redundant solutions to help protect us from any down time.
3. The City will be receiving notice from Comcast this month regarding the cable
franchise agreement. The franchise was originally signed in 2007 and is in effect for
five years. They are required to provide notification two years into the contract to
begin renewal negotiations. We are working with the same suburban cities that
previously signed an interlocal agreement to negotiate together using a consultant.
This gives the City the expertise we need while keeping the costs to a minimum. The
cities have already met and agreed that an extension, rather than formal negotiations
will save time and money for all the cities.
4. The State Auditor's Office completed their audit for 2008. We have scheduled an exit
conference on October 20'h at 1:00pm. Council members are invited.
5. Staff met with representatives from ATC, a telecom utility, proposing a system using
existing power poles for fiber optics and wireless communication systems in the City.
The system could serve many different wireless services in the City without new cell
towers using a DAS shared network. That is the limit of my knowledge at this point,
but it is an interesting proposal and has the potential for improving wireless services.
This is a major undertaking and staff will be gathering more information for Council
once the budget is passed.
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
CITY OF MEDINA
MONTHLY SUMMARY
SEPTEMBER, 2009
Police Chief Jeffrey Chen
F111, )NY
Fraud (ID Theft) 2009-0002592
700 block of Overlake Dr E
09/02/09
Victim reported an AT&T account was opened in her name in Florida, and no monetary
amount was taken. The account has been closed and no other accounts have been
opened.
Burglary (Attempt) 2009-0002769
800 block of Evergreen Point Rd
09/20/09
E-lert #09-20
On Sunday September 2Wh at approximately 6:40PM, residents in the 800 block of
Evergreen Point Road saw a man walk along the side of their house and enter their garage
near the back of the house. As they called 911, one of the homeowners confronted the
suspect, who had already taken a backpack from the garage. The Medina officer arrived
on the scene and the suspect was taken into custody. When asked about the backpack,
the suspect stated, "That just looked a lot like my backpack ... I thought to myself all this
stuff in here looked a lot like my stuff." Investigation revealed the suspect got off a bus
in the north end of Evergreen Point Road and walked southbound, where he noticed the
open garage. The suspect was disoriented and continued to make incoherent statements
during his arrest. A records check revealed the suspect had a felony warrant for the crime
of eluding. The subject was booked into King County Jail on his warrant and for 2nd
degree burglary.
MISM',MLANOR CRIMES
Malicious Mischief 2009-0002620
7600 block of NE I O'b St
09/05/09
Victim reported that sometime during the early morning hours, person(s) unknown
entered their back yard and cut the support strings that help up their volleyball net.
Victim stated earlier in the summer his vehicles and house had been egged.
( THFR
Domestic (Verbal) 2009-0002715
7600 block of Overlake Dr W
09/26/09
Resident called to request an officer be present during a domestic verbal confrontation. Medina
officer observed no crimes had been committed, discussed legal options and the matter was
settled by contact.
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
TOWN OF HUNTS POINT
MONTHLY SUMMARY
SEPTEMBER, 2009
Police Chief Jeffrey Chen
1 F11,ONY CRIMES
No significant felony incidents occurred during September, 2009
MISDEMEANOR CRIMES
No significant misdemeanor incidents occurred during September, 2009.
OTHER
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
1p
Monthly Activity Report
City of Medina
2009
Felony Crimes
September
YTD YTD
Year End
2009
2009 2008
2008
Assault, Aggravated
0
0 0
0
Robbery
0
0 0
0
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
1
10 10
12
Drug Violations
0
0 6
6
Fraud (ID Theft)
1
12 12
17
Vehicle Prowl
0
7 7
11
Theft (over $250)
0
7 1
6
Malicious Mischief
0
6 0
0
Arson
0
0 0
0
Auto Theft (inc Recovery)
0
3 8
11
Poss Stolen Property
0
2 0
0
Other
0
0 0
0
TOTAL
2
47 44
63
Misdeameanor
September
YTD
YTD
Year End
Crimes
2009
2009
2008
2008
Assault, Simple
0
2
2
3
Malicious Mischief
0
4
4
5
Vehicle Prowl
0
15
12
14
Theft (Under $250)
0
3
5
8
Domestic Violence
1
3
3
4
Minor in Possession
3
3
5
5
Drug Violations
1
8
13
16
Poss Stolen Property
0
1
0
0
Total
5
39
44
55
Page 1
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
1p
YEARLY ACTIVITY REPORT
City of Medina
2009
Felony Crimes
Jan
Feb
Mar
Apr
May
Jun Jul
Aug
Sept Oct Nov Dec
Total
Assault, Aggravated
0
0
0
0
0
0 0
0
0
0
Robbery
0
0
0
0
0
0 0
0
0
0
Sexual Assault/Rape
0
0
0
0
0
0 0
0
0
0
Burglary (inc Attempt)
1
2
2
1
2
1 0
0
1
10
Drug Violations
0
0
0
0
0
0 0
0
0
0
Fraud (ID Theft)
2
0
1
2
0
1 5
0
1
12
Vehicle Prowl
1
0
0
5
0
0 0
1
0
7
Theft (over $250)
0
2
3
2
0
0 0
0
0
7
Malicious Mischief
0
0
1
1
1
0 0
3
0
6
Arson
0
0
0
0
0
0 0
0
0
0
Auto/Boat Theft
0
0
0
2
0
1 0
0
0
3
Poss Stolen Property
1
0
0
0
0
1 0
0
0
2
Other
0
0
0
0
0
0 0
0
0
0
TOTAL
5
4
7
13
3
4 5
4
2 0 0 0
47
Misdeameanor
Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept Oct Nov Dec
Total
Assault, Simple
1
0
1
0
0
0
0
0
0
2
Malicious Mischief
0
0
0
1
0
1
2
0
0
4
Vehicle Prowl
4
1
0
9
1
0
0
0
0
15
Theft (Under $250)
0
0
1
0
1
1
0
0
0
3
Domestic Violence
0
0
1
0
0
1
0
0
1
3
Minor in Possession
0
0
0
0
0
0
0
0
3
3
Drug Violations
2
1
2
0
2
0
0
0
1
8
Poss Stolen Property
0
0
0
1
0
0
0
0
0
1
Total
7
2
5
11
4
3
2
0
5 0 0 0
38
Page 2
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Monthly Activity Report
City of Medina
2009
Traffic
September
YTD
YTD
Year End
ACCIDENTS
2009
2009
2008
2008
Injury
0
0
0
0
Non -Injury
2
6
13
13
TOTAL
2
6
13
13
Traffic
September
YTD
YTD
Year End
CITATIONS
2009
2009
2008
2008
Driving Under Influence
8
49
51
77
*Other
13
123
113
169
Total
21
172
164
246
Traffic
September
YTD
YTD
Year End
INFRACTIONS
2009
2009
2008
2008
Speeding
6
102
42
59
Parking
2
64
67
87
**Other
19
204
280
354
Total
27
370
389
500
September
YTD
YTD
Year End
WARNINGS
2009
2009
2008
2008
Total
67
678
843
1065
September
YTD
YTD
Year End
CALLS FOR SERVICE
2009
2009
2008
2008
House Watch
18
320
298
391
False Alarms
28
272
204
278
Assists
20
301
423
554
Suspicious Circumstances
12
134
128
183
Property-Found/Lost
1
7
9
16
Animal Complaints
4
32
33
41
Missing Person
0
0
2
2
Warrant Arrests
3
47
68
89
***Other
1
5
9
12
Total
87
1118
1174
1566
*DWLS; Fail to Transfer Title; No
License
**Expired Tabs; No insurance; Fail
to stop; Defective Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Page 3
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Is Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2009
Traffic
Accidents Jan
Feb
Mar Apr May
Jun
Jul
Aug Sep Oct Nov Dec
Total
Injury 0
0
0 0 0
0
0
0 0
0
Non -Injury 1
1
0 1 0
0
0
1 2
6
TOTAL 1
1
0 1 0
0
0
1 2 0 0 0
6
Traffic
Citations Jan
Feb
Mar Apr May
Jun
Jul
Aug Sep Oct Nov Dec
Total
Driving Under Influence 8
6
3 7 2
4
2
9 8
49
Other 20
18
12 15 11
5
8
21 13
123
Total 28
24
15 22 13
9
10
30 21 0 0 0
172
Traffic
Infractions
Jan
Feb
Mar Apr
May
Jun
Jul
Aug Sep Oct
Nov Dec
Total
Speeding
16
37
8 11
9
2
2
11 6
102
Parking
3
9
4 2
1
3
10
30 2
64
Other
32
35
39 22
15
9
12
21 19
204
Total
51
81
51 35
25
14
24
62 27 0
0 0
370
Warnings
Jan
Feb
Mar Apr
May
Jun
Jul
Aug Sep Oct
Nov Dec
Total
Total
86
97
89 80
64
63
56
76 67
678
Calls for Service
Jan
Feb
Mar Apr
May
Jun
Jul
Aug Sep Oct
Nov Dec
Total
House Watch
24
41
36 67
23
39
37
35 18
320
False Alarms
22
26
27 31
31
44
39
24 28
272
Assists
50
50
31 51
41
17
20
21 20
301
Suspicious Circumstance,
17
20
12 13
15
11
23
11 12
134
Property-Found/Lost
1
1
0 2
1
0
0
1 1
7
Animal Complaints
1
2
5 4
3
5
3
5 4
32
Missing Person
0
0
0 0
0
0
0
0 0
0
Warrant Arrests
6
8
4 7
4
4
1
10 3
47
Other
0
2
0 0
0
0
2
0 1
5
Total
121
150
115 175
118
120
125
107 87 0
0 0
1118
Page 4
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Town if Jeffrey Chen, Chief of Police
Monthly Activity Report
Hunts Poi✓nt� Town of Hunts Point
2009
Felony Crimes
September
YTD
YTD
Year End
2009
2009
2008
2008
Burglary
0
0
0
0
Forgery (Identity Theft)
0
0
1
1
Vehicle Prowl
0
1
0
0
Theft (over $250)
0
2
2
4
Possession Stolen Prop
0
0
0
0
Drug Violation
0
0
0
0
Auto/Boat Theft
0
0
0
0
TOTAL
0
3
3
5
Misdeameanor
September
YTD
YTD
Year End
Crimes
2009
2009
2008
2008
Assault, Simple
0
0
0
0
Malicious Mischief
0
0
0
0
Vehicle Prowl
0
1
0
0
Theft (Under $250)
0
0
0
0
Possession Stolen Prop
0
0
1
1
Domestic Violence
0
0
1
2
Minor in Possession
0
0
0
0
Drug Violations
0
3
2
2
Total
0
4
4
5
Page 5
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
Yearly Activity Report
ints Point Town of Hunts Point
'✓'2009
Felony Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept Oct Nov
Dec Total
Burglary
0
0
0
0
0
0
0
0
0
0
Forgery (Identity)
0
0
0
0
0
0
0
0
0
0
Vehicle Prowl
0
0
0
0
1
0
0
0
0
1
Theft (over $250)
0
0
1
0
1
0
0
0
0
2
Poss Stolen Prop
0
0
0
0
0
0
0
0
0
0
Drug Violation
0
0
0
0
0
0
0
0
0
0
Auto/Boat Theft
0
0
0
0
0
0
0
0
0
0
TOTAL
0
0
1
0
2
0
0
0
0 0 0
0 3
Misdeameanor
Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept Oct Nov
Dec Total
Assault, Simple
0
0
0
0
0
0
0
0
0
0
Malicious Mischief
0
0
0
0
0
0
0
0
0
0
Vehicle Prowl
1
0
0
0
0
0
0
0
0
1
Theft (Under $250)
0
0
0
0
0
0
0
0
0
0
Poss Stolen Prop
0
0
0
0
0
0
0
0
0
0
Domestic Violence
0
0
0
0
0
0
0
0
0
0
Minor in Possession
0
0
0
0
0
0
0
0
0
0
Drug Violations
0
0
0
2
1
0
0
0
0
3
Total
1
0
0
2
1
0
0
0
0 0 0
0 4
Page 6
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Tom
Jeffrey Chen, Chief of Police
0�
Monthly
Activity Report
Hunts Point�
Hunts Point
2009
Traffic
September
YID
YTD
Year End
CITATIONS
2009
2009
2008
2008
Driving Under Influence
0
6
11
15
Accidents
1
1
1
2
*Other
3
27
46
64
Total
4
34
58
81
Traffic
September
YTD
YTD
Year End
INFRACTIONS
2009
2009
2008
2008
Speeding
0
0
0
0
Parking
0
0
3
3
**Other
16
209
187
253
Total
16
209
190
256
September
YTD
YTD
Year End
WARNINGS
2009
2009
2008
2008
Total
6
153
133
191
September
YTD
YTD
Year End
CALLS FOR SERVICE
2009
2009
2008
2008
House Watch
1
23
31
37
False Alarms
7
37
64
81
Assists
4
35
40
52
Suspicious Circumstances
3
17
20
28
Property-Lost/Found
0
0
2
2
Animal Complaints
0
1
5
6
Missing Person
0
0
0
0
Warrant Arrests
0
6
10
12
***Other
0
0
2
2
Total
15
119
174
220
*DWLS; Fail to Transfer Title;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Verbal Domestic; Harassment;
Civil
Dispute;Trespass
Page 7
POLICE DEPARTMENT REPORT
MEDINA POLICE DEPARTMENT
Town Of Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
HUMS P01HUNTS POINT
2009
Traffic
Citations
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep Oct Nov Dec
Total
Driving Under Influence
0
0
0
2
2
0
1
1
0
6
Accidents
0
0
0
0
0
0
0
0
1
1
Other
0
4
4
4
5
1
2
4
3
27
Total
0
4
4
6
7
1
3
5
4 0 0 0
34
Infractions
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
Speeding
0
0
0
0
0
0
0
0
4
0
Parking
0
0
0
0
0
0
0
0
0
0
Other
29
22
27
19
32
14
29
21
16
209
Total
29
22
27
19
32
14
29
21
16
0
0
0
209
Warnings
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
Total
12
21
9
22
29
34
10
10
6
153
Calls for Service
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
House Watch
1
3
2
5
1
3
4
3
1
23
False Alarms
3
4
2
3
8
4
2
4
7
37
Assists
5
1
3
4
7
7
2
2
4
35
Suspicious Circumstances
3
3
0
1
2
2
2
1
3
17
Property-Lost/Found
0
0
0
0
0
0
0
0
(1
0
Animal Complaints
0
0
1
0
0
0
0
0
0
1
Missing Person
0
0
0
0
0
0
0
0
0
0
Warrant Arrests
1
0
0
1
1
0
2
1
0
6
Other
0
0
0
0
0
0
0
0
O
0
Total
13
11
8
14
19
16
12
11
15
0
0
0
119
Page 8
DEVELOPMENT SERVICES REPORT
CITY OF MEDINA
Office of the City Manager
October 12, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap:
At the September 22 meeting, the planning commission continued discussion on
revising chapter 1.15 MMC relating to code enforcement. There was general
consensus on the overall proposed revisions that include adding citation
procedures for certain types of violations and clarifying the code enforcement
regulations in general. Additionally, the planning commission was introduced to
discussions revising the zoning code relating to project permit procedures and
permitting per the zoning and permitting study.
Hearing Examiner Decisions:
The Hearing Examiner held a hearing on October 1 regarding a proposal by
Puget Sound Energy to trim seven trees and remove two trees in the City's street
right-of-way. The proposed work would occur near 2604 79th Avenue N.E. and
816 Evergreen Point Road. A decision is expected in the next couple of weeks.
Land Use Administrative Decisions:
• A temporary noise variance was approved, subject to conditions, on October 2
for the SR-520 tolling project to collect core samples on the SR 520 bridge
deck roadway to verify existing pavement depths, and electrical and soil
testing. The information is to be used to design the toll collection system. The
applicant is the Washington State Department of Transportation.
Land Use Decisions Issued For 2009:
Type of Decision
2009 YTD
Variances/ Minor Deviations
4
SEPA
3
Conditional Uses/ Special Uses
0
Substantial Development
0
Eee tildi6e Adjustments
2
Short Subdivisions
0
Site Plan Reviews
0
Wireless Facilities
0
1
DEVELOPMENT SERVICES REPORT
Land Use Applications Received in August:
Case Number Description of Permit Location
None
Building Permit Applications Received — September 1 through September 30,
2009:
Building Permits: 6
Demolition Permits: 3
Fence: 1
Mechanical: 3
Reroof: 0
Fire Sprinkler: 1
Total: 14
Building Permits Issued in May: See Attached.
Other Items of Interest:
City Hall Wireless Communication Facility: A building permit was issued to
Clearwire to replace the antennas in the city hall wireless communication
facility. The replacement of the antennas will allow the facility to be upgraded to
the new MiMax network Clearwire is switching too. A third party peer review
was conducted by Hatfield and Dawson, which concluded that the upgrade in
technology will not significantly alter the current coverage being provided. The
primary change will be faster wireless communication.
• Early Public Outreach Survey: As of October 5th, 121 people had started a
response to the public outreach survey and about 87 people had completed it.
Part of the discrepancy may be due to the survey not allowing participants to
continue answering questions in the next section until all of the questions in the
previous section were answered. To make the survey easier to use, we
removed this restriction once we became aware of the problem.
Shoreline Master Program Update: The consultant and staff will be out on the
water performing an inventory of the Medina shorelines in early October. The
purpose of the inventory work is to develop preliminary shoreline jurisdiction
maps, which are due to the Department of Ecology by October 31, 2009.
A draft public participation plan is being prepared for the update process. Key
concepts include the use of a Citizen Advisory Committee, public open houses
and workshops, and various communication tools such as newsletters and the
city's website to help citizens be involved in the update process. Towards the
end of the update process, a more formal public participation program of public
hearings will be utilized in developing the final draft of the shoreline master
program recommended to the Department of Ecology.
iW
DEVELOPMENT SERVICES REPORT
Permit Report
August, 2009
2009
2008
Current
Current
2009
2008
Month
Month
YTD
YTD
Difference
Construction Value
New Construction
0
2,100,000
7,286,032
13,983,010
($6,696,978)
Permit Renewals
0
0
9,010,500
107,165
$8,903,335
Addition / Alteration
60,000
1,300,391
3,213,355
4,566,314
($1,352,959)
Accessory Structure
192,160
560,000
273,460
2,337,600
($2,064,140)
Repair / Replace
0
525,000
55,980
1,525,186
($1,469,206)
Fence/Wall
0
577,000
1,027,849
1,272,026
($244,177)
Mechanical
N/A
1,112,000
N/A
1,521,000
N/A
Fire Sprinkler
227,000
48,365
276,011
274,420
$1,591
Wireless Comm Facility
0
75,000
0
75,000
($75,000)
TOTAL VALUE
$479,1601
$6,297,756
F-$21,143,1871
$25,661,721
($2,997,534)
Permits Issued
New Construction
0
1
4
9
(5)
Permit Renewals
0
0
6
6
0
Addition / Alteration
1
4
14
29
(15)
Accessory Structure
3
3
11
16
(5)
Fence/Wall
0
6
16
21
(5)
Demolition
1
2
11
9
2
Grading/Drainage
1
4
11
20
(9)
Tree Mitigation
0
1
9
10
(1)
Mechanical
6
6
37
54
(17)
Fire Sprinkler
1
4
6
23
(17)
Reroof
0
1
3
14
(11)
Repair / Replace
0
1
3
12
(9)
Right -of -Way Use
3
8
43
70
(27)
Construction Mitigation
1
2
11
13
(2)
Wireless Comm Facility
0
1
0
1
1
TOTAL PERMITS
17
1 44
185
1 307
122
Inspections
Building
58
108
336
789
(453)
Construction Mitigation
1
2
19
38
(19)
Grading/Drainage
27
30
112
371
(259)
Tree Mitigation
4
11
49
90
(41)
Right -of -Way
10
6
165
131
34
TOTAL INSPECTIONS
100
157
681
1,419
(738)
PUBLIC WORKS REPORT
CITY OF MEDINA
Office of the City Manager
October 12, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: September 2009 Public Works Activity Report
1. The Architect Consultants for City Hall expansion, Group Mackenzie, met
with the City's Director Group on October 51h to discuss City Hall conceptual
floor plans. The meeting covered topics such as the elevator, police, main
floor, and upper floor plan layouts. Staff provided input to the architects for
further refinement of the conceptual floor plan layouts. A meeting with the
Council Facilities Committee and the Architects to review the conceptual
plans is being scheduled for next week.
2. Jon Pascal of The Transpo Group (transportation consultants reviewing the
NE 12th Street and Lake Washington Blvd arterial street corridor) and I met
with Clyde Hill City Manager and Public Works Director. Clyde Hill
comments are covered in the attached report. The consultant will evaluate
the comments received from Clyde Hill and the neighboring residents during
the open house held on September 9th, make some refinements, and
provide recommendations to address the speeding and to improve safety for
Council consideration at the Council meeting on November 9th
3. The Public Works crew has focused on tree trimming and removal of
hazardous trees, mowing parks, brushing roadsides, cleaning park
restrooms and maintaining parks, trails, sidewalks, traffic signs, performing
equipment repairs, placement of speed monitoring trailers and responded to
various requests.
4. The Public Works Director attended an SR 520 Utilities meeting to discuss
utility locations within the DSR 520 corridor. Utility agencies were asked to
review their facilities within the SR 520 corridor and provide any additional
as -built information to the design team to facilitate the relocation of their
infrastructure on an accelerated schedule should the State receive a TIGER
Grant for that purpose. If the grant is received, the work will be
accomplished in 2010 to make way for the new freeway construction.
5. The Evergreen Point Road Storm and Pathway project is substantially
complete. The storm drain has been installed along the west side of
Evergreen Point Road, a cinder surfaced pathway was constructed over the
top of the drain line, the crossing culvert under the 7900 block of NE 32" d is
completed, and the new sidewalk along the north side of NE 32"d Street is
PUBLIC WORKS REPORT
finished. The remaining work includes the installation of a narrow raised
asphalt edge along the west side of Evergreen Point Road to channel the
roadway and driveway storm water runoff into the new catch basins.
New Cinder Pathway along the west side of Evergreen Point Road
REPORTS & ANNOUNCEMENTS, ITEM C-2
CITY OF MEDINA
Office of the City Manager
October 12, 2009
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: NE 12th & Lake Washington Blvd Traffic Study
Jon Pascal of The Transpo Group (transportation consultants for the NE 121h Street
and Lake Washington Blvd. arterial street corridor Traffic Study) and I met with
Mitch Wasserman and Craig Olson (City Manager and Public Works Director of
Clyde Hill) to discuss the two design concepts for the corridor to address speeding
and pedestrian safety that were presented during the open house held on
September 9.
Both concepts included single traffic lanes in each direction, new landscaped
medians, two way center turn lanes, gateway treatments, transit stops and
completion of a missing sidewalk segment at 86th Ave NE. Concept 1 included bike
lanes on both sides of the corridor from 84th Ave NE to 88th Ave NE that eliminates
parking on the north side of NE 12th and the east side of Lake Washington Blvd.
Concept 2 in addition to bike lanes on each side of the corridor included an all way
stop at 86th Ave NE with marked crosswalks, and removal and/or restriction for
transit/bicycle only in the right turn lane at NE 12th and 84th Ave NE.
Clyde Hill placed traffic counters on the west bound lane of NE 121h during the
week of September 14th through the 21St. The average speed was 28 mph with a
number of higher speeds recorded. While Jon and I explained that our speed
monitoring indicated a speeding problem, their conclusion was that speeding is not
a serious problem they need to address.
Since Clyde Hill is currently experiencing diverted traffic from the City of Bellevue
NE 8th sidewalk project, they are not willing to undertake a project that will
aggravate the problem or create disruption so that drivers begin to find alternative
routes through their city. They are against any restriction being placed on the right
turn lane on NE 12th at 84th or elimination of parking along the north side of NE 12th
in the belief that parking on the street slows the traffic, provides separation
between the sidewalk and the traffic lane, and that the loss of parking on the street
will shift to Clyde Hill residential streets. They do not favor an all -way stop at NE
12th and 86th Ave NE or crosswalks across NE 12th at that location. In closing
comments they stated that they are willing to explore a joint entrance treatment at
NE 12th and 84th but it is not a funding priority for 2010.
The consultants will evaluate their comments, refine the corridor safety options and
provide recommendations to the Council on November 9.
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall Council Chambers
September 14, 2009, 6:30 pm
CALL TO ORDER
ITEM CA-1
DRAFT
The September 14, 2009 Regular Meeting of the Medina City Council was called to order by
Mayor Nelson at 6:38 pm.
ROLL CALL
Council Members Present: Lucius Biglow, Drew Blazey, Bret Jordan,
Mark Nelson, Bob Rudolph, and Shawn Whitney
Council Members Absent: Jim Lawrence
City Staff Present: Donna Hanson, City Manager; Steve Victor, City Attorney, Kenyon
Disend; Jeff Chen, Chief of Police; Joe Willis, Public Works
Director; Robert Grumbach, Development Services Director; Nancy
Adams, Finance Director; Diana Beach, Interim Finance Officer;
and Rachel Baker, City Clerk
Mayor Nelson led Council, staff and audience members in the Pledge of Allegiance.
APPROVAL OF AGENDA
Mayor reported King County council member Jane Hague was ill and not able to present as
scheduled. Council moved police staffing discussion item to follow executive session and then
unanimously agreed to amended agenda at 6:41 pm.
PUBLIC COMMENT
Mayor opened public comment period at 6:41 pm and then subsequently closed it since no
public comment was presented.
REPORTS AND ANNOUNCEMENTS
Mayor reported a letter of application was submitted for the Washington State Department of
Transportation TIGER grant (discretionary grants that are part of the federal American
Recovery and Reinvestment Act). Mayor stated that he, council member Whitney, finance
director Adams and city manager Hanson attended the AWC budget conference.
DRAFT
Donna Hanson introduced Nancy Adams, hired as finance director effective September 1.
Interim finance officer Diana Beach was thanked for both her contributions in the finance
department during the finance director recruitment and for her time and effort transitioning
Adams into the position.
Council member Rudolph summarized actions taken to date by Medina officials concerning
south flow arrival flights over Medina. Council members consented to have city attorney draft
letter to Mr. Ron Fincher, Federal Aviation Administration Director, to copy Mark Reis, Port of
Seattle Aviation Director and John Clancy, Federal Aviation Administration West Coast
Director, and to include four flight tracks presented by council member Rudolph as
attachments. Referring to a Seattle Times article dated August 30 regarding airplane traffic,
Rudolph stressed importance of Medina's involvement in the upcoming Part 150 Study,
including representation from elected leadership.
Police Chief Chen and Public Works Director Willis responded to questions regarding ALPR
camera project. Willis summarized public comment received from traffic study open house
held on September 9 and conveyed he would pass council suggestions concerning
improvements to consultant and would return item to council after consultant recommendation
and Clyde Hill's participation level have been collected.
Development Services Director Grumbach provided an update concerning the State Route
520 maintenance dock, and indicated city council could take formal action addressing issue.
Mayor conveyed the Points Communities have expressed support for Medina's position.
CONSENT AGENDA
Council member Rudolph requested to amend the second paragraph on page three of the
August 10 minutes to state "Part 150 Study".
MOTION JORDAN AND SECOND WHITNEY TO APPROVE CONSENT AGENDA
ITEMS. MOTION CARRIED 6-0 (LAWRENCEABSENT) AT 7:30 PM.
- Approval of Corrected August 10, 2009 City Council Regular Meeting Minutes
- Approval of August 2009 Checks/Finance Officer's Report
Claim check numbers 75622 through 75722 in the amount of $230,175.54
and payroll checks numbers 25613 through 25688 in the amount of
$235,208.38.
- Acceptance of View Point Park Project
OTHER BUSINESS
Draft Preliminary 2010 Budget (7:30 pm)
Hanson elucidated upon draft preliminary budget distributed to council members at dais.
Council discussion followed and culminated in direction for finance committee to review
document, set priorities and provide recommendations to city manager. Hanson stated a
balanced budget will be presented at the October regular meeting.
City Council Minutes September 14, 2009
Page 2
DRAFT
Proposed Ordinance Amending MMC Sections 2.78.070 and 8.06.010 Relating to
Administration of Noise Control (8:02 pm)
Grumbach summarized proposed code change.
MOTION JORDAN AND SECOND RUDOLPH TO ADOPT ORDINANCE AMENDING
SECTIONS 8.06.010 AND 2.78.070 OF THE MEDINA MUNICIPAL CODE RELATING TO
THE ADMINISTRATION OF NOISE CONTROL. MOTION CARRIED 6-0 (LAWRENCE
ABSENT AT 8:06 PM.
Noise Enforcement Policy Discussion (8:07 pm)
Grumbach summarized item and responded to council inquiries. Following discussion, council
elected not to pursue matter further.
Criteria for City Manager Evaluation (8:17 pm)
Council members agreed to recommend personnel committee review formats and present
recommendation at next regular meeting.
EXECUTIVE SESSION
The city council recessed into executive session at 8:22 pm, for an estimated time of fifteen
minutes, pursuant to RCW 42.30.110 (1)(i) to discuss with legal counsel representing the
agency pending litigation and potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a party. No action was
anticipated.
City council members Biglow, Blazey, Jordan, Nelson, Rudolph, and Whitney; city manager,
finance director, and city attorney were present. Executive session adjourned and council
resumed its regular meeting at 8:42 pm. No action was taken.
Police Staffing Discussion (8:42 pm)
Chen provided police staffing update for 2009 and responded to council questions.
MOTION JORDAN AND SECOND BIGLOW TO INCREASE MEDINA POLICE
DEPARTMENT SWORN OFFICER FTE LEVEL IN 2009 FROM NINE TO ELEVEN WITH
BUDGET NOTES ATTACHED STATING DESIRE FOR A STABILIZED FORCE AT 9.5.
MOTION CARRIED 5-1 BLAZEY OPPOSED, LAWRENCE ABSENT AT 9:09 PM.
City manager stated that a budget amendment modifying 2009 police department full time
equivalent comment will be presented at the October regular meeting.
City Council Minutes September 14, 2009
Page 3
DRAFT
Council members opted against holding a special meeting on September 28 and discussed
October 12 regular meeting agenda.
ADJOURNMENT
MOTION JORDAN AND SECOND WHITNEY TO ADJOURN SEPTEMBER 14, 2009
REGULAR MEETING AND MOTION CARRIED 6-0 LAWRENCEABSENT AT 9:14 PM.
The September 14, 2009 Regular Meeting of the Medina City Council adjourned at 9:14 pm.
The next Regular Meeting of the Medina City Council will be held, Monday, October 12, 2009
at 6:30 pm.
Mark L. Nelson, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes September 14, 2009
Page 4
ITEM CA-2
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
CHECK CHECK
DATE
NUMBER AMOUNT
VENDOR NAME ISSUED INVOICE NO.
ACCOUNT NUMBER
AMOUNT
75723 50.00
ACCURINT - ACCOUNT 1011660 9/3/2009 1011660-20090731
001 000 000 521 20 41 00
50.00
INVESTIGATIONS
INVOICETOTAL
50.00
75724 56.54
AT&T MOBILITY 9/3/2009 X08162009
001 000 000 525 60 42 00
56.54
07/09/09-08✓08/09
INVOICE TOTAL
56.54
75725 1,500.00
BAKER, ROBIN THOMAS 9/3/2009 072009-081809
001 000 000 558 60 41 02
1,500.00
HEARING EXAMINER
INVOICETOTAL
1,500.00
75726 0.00
VOID
75727 1,539.28
BANK OF AMERICA 9/3/2009 JUL'09 BAKER
001 000 000 518 10 44 00
375.00
SEATTLETIMES CLASSIFIED
JUL'09 BAKER
001 000 000 518 90 31 00
48.50
APEX BATTERY
JUL'09 BAKER
001 000 000 518 10 31 00
14.00
DRI OUTLOOK FILLER SW
INVOICE TOTAL
437.50
JUL'09 GRUMBACH
001 000 000 558 60 64 00
177.91
BOFA GRUMBACH JUL
INVOICE TOTAL
177.91
JUL'09 WILLIS
001 000 000 576 80 49 00
27.10
CROSS CUT HARDWOO
JUL'09 WILLIS
001 000 000 576 80 31 00
432.48
PRINTER SUPPLIES
JUL'09 WILLIS
001 000 000 576 80 31 00
197.09
COMPUTER MONITOR
INVOICE TOTAL
656.67
JUL09-CHEN
001 000 000 525 60 42 00
79.99
INTERNET MCC CONN
JUL09-CHEN
001 000 000 521 20 41 00
69.00
OFFSITE EVIDENCE
JUL09-CHEN
001 000 000 521 20 43 00
118.21
BOFA JUL09 CHEN
INVOICE TOTAL
267.20
75728 890.14
BELLEVUE CITY TREASURER - UT 9/3/2009 AUG09 05065006
001 000 000 518 10 47 00
890.14
UTILITIES CITY HALL
INVOICE TOTAL
890.14
75729 1,323.22
BLUMENTHAL UNIFORMS & EQUIF 9/3/2009 752545-01
001 000 000 521 20 22 00
17.41
UNIFORM CLOTH EMBLEM
INVOICE TOTAL
17.41
754771
001 000 000 521 20 22 00
715.04
HAT BADGES
INVOICE TOTAL
715.04
757519
001 000 000 521 20 22 00
515.75
HOLSTERS
INVOICE TOTAL
515.75
761062
001 000 000 521 20 22 00
22.94
UNIFORM ITEM
INVOICE TOTAL
22.94
764084
001 000 000 521 20 22 00
43.75
UNIFORM ITEM
INVOICE TOTAL
43.75
764358
001 000 000 521 20 22 00
8.33
UNIFORM ITEM
INVOICE TOTAL
8.33
Page 1
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
CHECK
CHECK
DATE
NUMBER
AMOUNT
VENDOR NAME
ISSUED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
75730
168.09
BRAT WEAR
9/3/2009
315450
001 000 000 521 20 22 00
168.09
UNIFORM ITEMS
INVOICETOTAL
168.09
75731
98.88
BURDUE, JAN
9/3/2009
JAN'09 MILEAGE
001 000 000 514 10 43 00
19.80
WCIA FULL BOARD M
INVOICE TOTAL
19.80
MILEAGE REIMBURS
001 000 000 514 10 43 00
79.08
DAILY BANK DEPOSI
INVOICE TOTAL
79.08
75732
27.10
CROSS CUT HARDWOODS
9/3/2009
05-229105
001 000 000 576 80 31 01
27.10
WOOD BROKEN BENCH
INVOICE TOTAL
27.10
75733
432.53
DAVEY TREE EXPERT COMPANY, 9/3/2009
902689167
001 000 000 576 80 41 04
432.53
FERTILIZER WEED CONTROL
INVOICE TOTAL
432.53
75734
59.28
ENA COURIERS INC
9/3/2009
217299
001 000 000 521 20 42 00
59.28
COURIER TO COURT
INVOICE TOTAL
59.28
75735
1,337.28
ENVIRONMENT CONTROL
9/3/2009
4104572
001 000 000 518 30 48 00
111.60
RESTROOM SUPPLIES
INVOICE TOTAL
111.60
4104622
001 000 000 518 30 48 00
240.68
CITY HALL SUPPLIE
INVOICE TOTAL
240.68
710078
001 000 000 518 30 48 00
985.00
JANITORIAL SVCS
INVOICE TOTAL
985.00
75736
480.71
EVER -MARK, LLC
9/3/2009
20774
001 000 000 525 60 31 00
480.71
2009 EMPG AWARD
INVOICE TOTAL
480.71
75737
1,500.00
FINE STRUCTURES INC
9/3/2009
9-Jun
631 000 000 589 00 11 18
1,500.00
BOND REFUND
INVOICE TOTAL
1,500.00
75738
4,617.32
FINNIGAN,KRISTEN
9/3/2009
APR09-AUG09
001 000 000 525 60 41 00
142.32
MISC EMER PREP SUPPLIES
INVOICE TOTAL
142.32
9-Aug
001 000 000 525 60 41 00
4,475.00
EMERGENCY PREPARE
INVOICE TOTAL
4,475.00
75739
765.96
FRANKLIN COVEY
9/3/2009
31896668
001 000 000 521 20 43 00
765.96
D YOURKOSKI WORKSHOP
INVOICE TOTAL
765.96
75740
219.19
GRAINGER
9/3/2009
9059409202
101 000 000 542 64 41 00
82.20
PAINT FOR ROAD STRIPPING
INVOICE TOTAL
82.20
9060242576
101 000 000 542 64 41 00
136.99
PAINT -ROAD STRIPPING
INVOICE TOTAL
136.99
75741
17.36
GREYTAK, PAMELA J.
9/3/2009
GREYTAK JUL'09
001 000 000 518 10 43 00
17.36
BANK DEP MILEAGE
INVOICE TOTAL
17.36
75742
1,319.69
HEADSETPLUS.COM
9/3/2009
46801
001 000 000 518 90 31 00
1,319.69
TELECONF PHONE CHAMBER
INVOICE TOTAL
1,319.69
75743
968.04
HONEY BUCKET
9/3/2009
988757
001 000 000 576 80 31 00
968.04
MEDINA DAYS HONEY BUCKE
INVOICETOTAL
968.04
75744
30.00
IACP
9/3/2009
SUBSCRIP CHEN
001 000 000 521 20 49 40
30.00
SUBSCRIPTION CHEN
Page 2
ITEM CA-2
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
ITEM CA-2
CHECK
CHECK
DATE
NUMBER
AMOUNT
VENDOR NAME ISSUED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
INVOICETOTAL
30.00
75745
886.98
INTEGRA TELECOM 9/3/2009
5717947
001 000 000 518 10 42 00
886.98
PRI CIRCUIT PHONE
INVOICE TOTAL
886.98
75746
4,007.75
KC FINANCE -JAIL SERVICES 9/3/2009
1535773
001 000 000 521 20 51 50
4,007.75
JAIL SERVICES
INVOICE TOTAL
4,007.75
75747
170.84
KC FINANCE -MENTAL HEALTH, CF 9/3/2009
7930129
001 000 000 519 90 51 30
170.84
KC SHARE LIQUOR TAX
INVOICE TOTAL
170.84
75748
375.00
KC OFFICE OF FINANCE 9/3/2009
1535372
001 000 000 521 20 42 00
375.00
CONNECTION NEW WORLD
INVOICE TOTAL
375.00
75749
3,785.00
KIRKLAND MUNICIPAL COURT 9/3/2009
JUL09MED
001 000 000 512 50 51 10
3,785.00
FILING FEES W/COURT
INVOICE TOTAL
3,785.00
75750
331.20
MX LOGIC 9/3/2009
INV305213
001 000 000 518 90 41 50
331.20
EMAIL DEFENSE SVC
INVOICE TOTAL
331.20
75751
146.88
NORTHWEST AED, INC. 9/3/2009
1744
001 000 000 521 20 31 40
146.88
PATROL SUPPLIES
INVOICE TOTAL
146.88
75752
219.00
OIC EQUIPMENT INC 9/3/2009
46067
001 000 000 576 80 31 00
219.00
OFFICE RENTAL
INVOICE TOTAL
219.00
75753
2,920.50
OTAK 9/3/2009
80988680
001 000 000 558 60 41 01
848.00
PER ENDING 080709
INVOICE TOTAL
848.00
7/11 /09-8107/09
001 000 000 558 60 41 01
1,162.50
PLANNING SERVICES
INVOICE TOTAL
1,162.50
7/11/09-8/7/09
001 000 000 558 60 41 01
910.00
PLANNING SERV
INVOICE TOTAL
910.00
75754
518.99
PITNEY BOW ES PURCHASE POW[ 9/3/2009
8/21/2009
001 000 000 518 10 42 00
518.99
POSTAGE METER REFILL
INVOICE TOTAL
518.99
75755
260.23
PROFORCE LAW ENFORCEMENT 9/3/2009
68642
001 000 000 521 20 43 00
260.23
REPLACE TASER SUPPLIES
INVOICE TOTAL
260.23
75756
195.67
PUGET SOUND ENERGY 9/3/2009
JUL09 3118551005
001 000 000 576 80 47 00
25.43
1050 82ND MEDINA
INVOICE TOTAL
25.43
JUL09 8254229019
101 000 000 542 64 41 00
22.26
8300 NE 24 TRAFFIC CAMS
INVOICE TOTAL
22.26
JUL09 9606201003
001 000 000 576 80 47 00
147.98
1000 80TH AVE WAR
INVOICE TOTAL
147.98
75757
557.00
PUGET SOUND REGIONAL COUNC 9/3/2009
201044
001 000 000 519 90 49 01
557.00
INVOICE TOTAL
557.00
75756
703.18
SANITARY 8 MAINTENANCE SUPP 9/3/2009
9080318
001 000 000 576 80 31 00
703.18
CAN LINER MAINT SUPPLY
INVOICE TOTAL
703.18
Page 3
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
CHECK
CHECK
DATE
NUMBER
AMOUNT
VENDOR NAME ISSUED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
75759
160.00
SHRM-SOCIETY HUMAN RESOUR(9/3/2009
9002758161
001 000 000 518 10 49 20
160.00
ANNUAL MEMBERSHIP BAKEF
INVOICE TOTAL
160.00
75760
7,365.00
SKOOG, ANNE 9/3/2009
208
101 000 000 542 30 41 00
7,365.00
GIS MAPPING SIGN
INVOICE TOTAL
7,365.00
75761
461.38
SPRINT 9/3/2009
196658245-034
001 000 000 576 80 42 00
131.55
CELL PHONE
196658245-034
001 000 000 518 10 42 00
90.52
CELL PHONE
196658245-034
001 000 000 521 20 42 00
239.31
CELL PHONE
INVOICE TOTAL
461.38
75762
18.00
WA ST DEPT OF LICENSING 9/3/2009
E754918-PERRY
631 000 000 389 12 52 88
18.00
CONCEALED WEAPON
INVOICETOTAL
18.00
75763
4,654.14
WA ST OFFICE OF SECY OF STAT 9/3/2009
GRANT PROG AUG09
001 000 000 334 00 31 20
4,591.00
GRANT EXPIRED RET FUNDS
GRANT PROG AUG09
001 000 000 518 10 31 00
63.14
SHELVING OVERAGE GRANT
INVOICE TOTAL
4,654.14
75764
15.77
WASHINGTON AWARDS, INC. 9/3/2009
46880
001 000 000 518 10 31 00
15.77
OFFICE SUPPLIES
INVOICE TOTAL
15.77
75765
56.33
XO COMMUNICATION SERVICES-F 9/3/2009
37873824
001 000 000 521 20 42 00
56.33
PROP ROOM ALARM L
INVOICE TOTAL
56.33
75766
23.72
YAKIMA COUNTY DEPT OF CORR[ 9/3/2009
BED USAGE JUL09
001 000 000 521 20 51 50
23.72
INMATE HOUSING
INVOICE TOTAL
23.72
75767
255.20
ACADEMY CAFE 9/17/2009
1193
001 000 000 521 20 43 00
255.20
MEALS FOR BLEA OFFFICER£
INVOICE TOTAL
255.20
75768
246.13
BANC OF AMERICA LEASING 9/17/2009
11143337
001 000 000 521 20 45 00
246.13
COPY MACHINE LEAS
INVOICE TOTAL
246.13
75769
181.04
CNR, INC 9/17/2009
11749
001 000 000 518 90 48 00
181.04
SW SUPPORT MAINT
INVOICE TOTAL
181.04
75770
62.67
CRYSTAL AND SIERRA SPRINGS-/ 9/17/2009
0809 2948686
001 000 000 518 10 31 00
62.67
CITY HALL WATER
INVOICE TOTAL
62.67
75771
43.01
CRYSTAL AND SIERRA SPRINGS-F 9/17/2009
0809-2951294
001 000 000 521 20 31 00
43.01
WATER OFFICE
INVOICE TOTAL
43.01
75772
41.91
DATA BASE SECURE RECORDS DI 9/17/2009
47430
001 000 000 518 10 41 00
41.91
SECURE DESTRUCTIO
INVOICE TOTAL
41.91
75773
261.71
DAY WIRELESS SYSTEMS 9/17/2009
40127
001 000 000 525 60 31 00
261.71
CONNECT 800 RADIO
INVOICE TOTAL
261.71
75774
1,062.85
DELL MARKETING LP 9/17/2G09
XDC7W5C52
001 000 000 521 20 42 00
183.08
MONITOR FOR ACCES
INVOICETOTAL
183.08
XDC92D7D7
001 000 000 521 20 42 00
879.77
WSP/ACCESS COMPUT
INVOICE TOTAL
879.77
75775
706.79
EASTSIDE PUBLIC SAFETY COMM 9/17/2009
5555
001 000 000 521 20 51 20
706.79
MONTHLY RADIO ACCESS
INVOICE TOTAL
706.79
Page 4
ITEM CA-2
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
CHECK
CHECK
DATE
NUMBER
AMOUNT
VENDOR NAME
ISSUED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
75776
5928
ENA COURIERS INC
9/17/2009
217633
001 000 000 521 20 42 00
59.28
COURIER KIRKLANC
COURT
INVOICETOTAL
59.28
75777
369.24
FINANCIAL CONSULTANTS INT'L
119/17/2009
10439
001 000 000 521 20 48 10
195.48
AUTO MAINTENANCE
INVOICE TOTAL
195.48
10440
001 000 000 521 20 48 10
173.76
AUTO MAINT REPAIR
INVOICETOTAL
173.76
75778
1,373.54
GOODYEAR AUTO SERVICE CENT 9/17/2009
162288
001 000 000 521 20 48 10
686.77
CAR 14 NEW TIRES
INVOICE TOTAL
686.77
162401
001 000 000 521 20 48 10
686.77
CAR 15 NEW TIRES
INVOICE TOTAL
686.77
75779
14.88
GREYTAK, PAMELA J.
9/17/2009
09/01/09 MILEAGE
001 000 000 518 10 43 00
14.88
BANK DEPOSITS MILEAGE
INVOICE TOTAL
14.88
75780
400.00
HANSON, DONNA K
9/17/2009
9-Sep
001 000 000 513 10 21 50
400.00
SEPT 09 CAR ALLOWANCE
INVOICE TOTAL
400.00
75781
4,080.00
HARMSEN & ASSOCIATES, INC
9/11/2009
34176
307 000 000 595 30 63 11
4,080.00
CITY HALL SURVEY
INVOICE TOTAL
4,060.00
75782
35.95
HOMEGUARD SECURITY SERVICE 9/17/2009
111051
001 000 000 521 20 42 00
35.95
PROPERTY RM MONITORING
INVOICETOTAL
35.95
75783
2,320.00
ISSAQUAH, CITY OF
9/17/2009
04-50006221
001 000 000 521 20 51 50
2,320.00
PRISONER HOUSING
INVOICE TOTAL
2,320.00
75784
6,094.18
KC FINANCE -JAIL SERVICES
9/17/2009
1539137
001 000 000 521 20 51 50
6,094.18
PRISONER BOARDING
INVOICE TOTAL
6,094.18
75785
375.00
KC OFFICE OF FINANCE
9/17/2009
1538696
001 000 000 521 20 42 00
375.00
INET CONNECTION
INVOICE TOTAL
375.00
75786
76.00
MHM RESOURCES, INC
9/17/2009
125AI0119268
001 000 000 514 10 49 10
76.00
ADMIN FEES FLEX SPENDING
INVOICE TOTAL
76.00
75787
111.17
MICHAEL'S DRY CLEANING
9/17/2009
08/01-08/31/09
001 000 000 521 20 22 00
111.17
UNIFORM CLEANING
INVOICE TOTAL
111.17
75788
4,000.00
MOBERLY & ROBERTS, P.L.L.0
9/17/2009
125
001 000 000 512 50 41 10
4,000.00
PROSECUTOR FEES
INVOICETOTAL
4,000.00
75789
601.60
MOTOROLA EXPRESS SERVICE
P19/17/2009
13746370
001 000 000 525 60 31 00
601.60
REMOTE RADIO KIT
INVOICE TOTAL
601.60
75790
331.20
MX LOGIC
9/17/2009
INV311253
001 000 000 518 90 41 50
331.20
EMAIL DEFENSE SVCS
INVOICE TOTAL
331.20
75791
518.58
NETWORK BILLING SYSTEMS-CIT' 9/17/2009
1846575
001 000 000 518 10 42 00
518.58
CITY HALL INTERNET
INVOICE TOTAL
518.58
75792
167.59
NETWORK BILLING SYSTEMS-PW 9/17/2009
1846576
001 000 000 518 10 42 00
167.59
SHOP INTERNET PHO
INVOICE TOTAL
167.59
75793
43,387.50
NORCOM
9/17/2G09
2009080
001 000 000 521 20 51 15
43,387.50
DISPATCH TRANSITI
INVOICE TOTAL
43,387.50
Page 5
ITEM CA-2
CITY OF MEDINA
ITEM CA-2
CLAIM CHECK REGISTER
SEPTEMBER 2009
CHECK
CHECK
DATE
NUMBER
AMOUNT
VENDOR NAME
ISSUED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
75794
1,165.00
PRICE, JOHN G.
9/17/2009
1001
001 000 000 512 50 41 20
1,165.00
PUBLIC DEFENDER
INVOICE TOTAL
1,165.00
75795
1,429.96
PROFORCE LAW ENFORCEMENT
9/17/2009
69693
001 000 000 521 20 31 40
1,429.96
TASER EQUIPMENT
INVOICE TOTAL
1,429.96
75796
747.64
PUGET SOUND ENERGY
9/17/2009
JUL09 1906201007
001 000 000 518 10 47 00
747.64
UTILITY CITY HALL
INVOICE TOTAL
747.64
75797
32.84
RADIO SHACK CORPORATION
9/17/2009
405745
001 000 000 518 90 31 00
32.84
CONNECT FIN PC TO LAN
INVOICE TOTAL
32.84
75798
1,641.41
RESEARCH IN MOTION CORPORA 9/17/2009
912810885
001 000 000 52120 42 00
1,641.41
UPDATE SW BLACKBERRY
INVOICE TOTAL
1,641.41
75799
4,500.00
RILEY GROUP INC, THE
9/17/2009
5850
307 000 000 595 30 63 11
4,500.00
GEOTECH CITY HALL
INVOICE TOTAL
4,500.00
75800
50.21
SATWORX
9/17/2009
3007900031
001 000 000 525 60 42 00
50.21
SAT PHONE FOR MCC
INVOICE TOTAL
50.21
75801
469.76
SEATTLE TIMES, THE
9/17/2009
09/09 008320012
001 000 000 518 10 44 00
469.76
LEGAL ADVERTISING
INVOICE TOTAL
469.76
75802
5,040.00
SECURFOCUS INC
9/17/2009
3121
307 000 000 595 30 63 13
5,040.00
CAMERAS
INVOICE TOTAL
5,040.00
75803
94.80
SKILTON, DAVID ANTONIO
9/17/2009
AUG 09 EXP
001 000 000 574 20 31 00
94.80
EMERGENCY BACKBD
INVOICETOTAL
94.80
75804
52.82
STAPLES BUSINESS ADVANTAGE 9/17/2009
8013385695
001 000 000 518 20 31 00
52.82
OFFICE SUPPLIES
INVOICE TOTAL
52.82
75805
47.63
WASHINGTON AWARDS, INC.
9/17/2009
46976
001 000 000 525 60 31 00
47.63
EMERGENCY PREP SUPPLIES
INVOICE TOTAL
47.63
75806
300.00
W EDLUND, CAROLL
9/17/2009
9-Aug
001 000 000 521 20 41 00
300.00
CIVIL SERVICE SVC
INVOICE TOTAL
300.00
75807
29.00
WHITE SWAN OPERATION LLC
9/17/2009
39
001 000 000 521 20 48 01
29.00
CAR WASH
INVOICE TOTAL
29.00
75808
43.58
WIDE FORMAT COMPANY, THE
9/17/2009
39240
001 000 000 518 10 49 40
43.58
PRR COPIES
INVOICE TOTAL
43.58
75809
75.00
WILCOX, STEVE
9/17/2009
9-Sep
001 000 000 558 60 21 50
75.00
SEPT 09 CAR ALLOWANCE
INVOICE TOTAL
75.00
75810
285.00
WILLIS, JOE
9/17/2009
9-Sep
001 000 000 576 80 43 00
285.00
AUTO ALLOWANCE
INVOICE TOTAL
285.00
75811
15.80
ZEE MEDICAL SERVICE CO.
9/17/2009
68127133
001 000 000 518 10 31 00
15.80
FIRST AID KIT
INVOICE TOTAL
15.80
75812
56.54
AT&T MOBILITY
9/29/2009
9162009
001 000 000 525 60 42 00
56.54
MCC CONNECT NEW W
INVOICE TOTAL
56.54
75813
2,054.80
BANK OF AMERICA
9/29/2009
SEPT 09 BAKER
001 000 000 518 10 31 00
8.75
OFC SUPPLIES
Page 6
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
ITEM CA-2
CHECK CHECK DATE
NUMBER AMOUNT VENDOR NAME ISSUED INVOICE NO.
Page 7
ACCOUNTNUMBER AMOUNT
INVOICE TOTAL 8.75
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
CHECK CHECK DATE
NUMBER AMOUNT VENDOR NAME ISSUED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
SEPT 09 CHEN
001 000 000 525 60 42 00
79.99
MCC CONNECT STORA
SEPT 09 CHEN
001 000 000 521 20 42 00
32.84
MCC CONNECT STORA
SEPT 09 CHEN
001 000 000 521 20 41 00
69.00
MCC CONNECT STORA
INVOICE TOTAL
181.83
SEPT 09 GRUMBACH
001 000 000 558 60 43 00
58.69
WSDOT MEETING
INVOICE TOTAL
58.69
SEPT 09 WILLIS
001 000 000 576 80 31 01
1,805.53
HAND DRYERS PARK BTHRM:
INVOICE TOTAL
1,805.53
75814 994.11 BELLEVUE CITY TREASURER - UT 9/29/2009
SEPT09 02623004
001 000 000 576 80 47 00
299.18
PARK IRRIGATION
INVOICE TOTAL
299.18
SEPT09 05066001
001 000 000 576 80 47 00
592.80
CITY HALL IRRIGATION
INVOICE TOTAL
592.80
SEPT09 07522006
001 000 000 576 80 47 00
48.11
FAIRWEATHER IRRIGATION
INVOICETOTAL
48.11
SEPT09 90107027
001 000 000 576 80 47 00
54.02
PARK IRRIGATION
INVOICE TOTAL
54.02
75815 1,078.58 BLUMENTHAL UNIFORMS& EQUIF 9/29/2009
754177-02
001 000 000 521 20 22 00
1,078.58
UNIFORM FEMALE BALLISTICS VEST
INVOICE TOTAL
1,078.58
75816 175.00 CABOT DOW ASSOCIATES, INC 9/29/2009
May-09
001 000 000 513 10 41 00
175.00
PROF SVCS LABOR
INVOICETOTAL
175.00
75817 2,599.11 CHEVRON (POLICE) 9/29/2009
20921427
001 000 000 521 20 48 10
2,599.11
VEHICLE FUEL MAIN
INVOICE TOTAL
2,599.11
75818 199.90 COMCAST 9/29/2009
SEPT 09 0193264
101 000 000 542 64 41 00
199.90
HIGH SPEED INTERNET
INVOICE TOTAL
199.90
75819 29.25 CRYSTAL AND SIERRA SPRINGS-F 9/29/2009
AUG09 5291929
001 000 000 576 80 31 00
29.25
WATER AT SHOP
INVOICE TOTAL
29.25
75820 210.00 EHPEC 9/29/2009
2909
001 000 000 521 2041 00
160.00
FLU VACCINE STAFF
INVOICE TOTAL
160.00
2910
001 000 000 521 20 41 00
50.00
VACCINE TEST OFFICER
INVOICE TOTAL
50.00
75821 74.10 ENA COURIERS INC 9/29/2009
217960
001 000 000 521 20 42 00
74.10
COURIER TO COURT
INVOICE TOTAL
74.10
75822 736.31 FINANCIAL CONSULTANTS INT'L 119/29/2009
10848
001 000 000 521 20 48 10
736.31
VEHICLE EQUIPMENT
INVOICE TOTAL
736.31
75823 132.70 FINNIGAN, KRIS 9/29/2009
SEPT 09 EPS
001 000 000 525 60 31 00
132.70
SANITIZER/W IPES
INVOICE TOTAL
132.70
75824 46.50 FOSTER PEPPER 9/29/2009
928033
001 000 000 521 20 41 00
46.50
CAROL WEDLUD SVCS
INVOICE TOTAL
46.50
Page 8
ITEM CA-2
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
CHECK
CHECK
DATE
NUMBER
AMOUNT
VENDOR NAME
ISSUED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
75825
259.37
GOODSELL POWER EQUIPMENTI 9/29/2009
318569
001 000 000 576 80 48 00
244.09
FIX PRESSURE WASH
INVOICE TOTAL
244.09
318570
001 000 000 576 80 31 01
15.28
TRIMMER LINE
INVOICE TOTAL
15.28
75826
12,152.40
GRADE INC
9/29/2009
PROGRESS PMT 5
307 000 000 595 30 63 10
12,152.40
NE 28TH SIDEWALK PMT#5
INVOICE TOTAL
12,152.40
75827
18.70
GREYTAK, PAMELA J.
9/29/2009
SEPT 09 WCIA EXP
001 000 000 518 10 43 00
18.70
WCIA TRAINING MILEAGE
INVOICE TOTAL
18.70
75828
13,072.17
GROUP MACKENZIE
9/29/2009
1005780
307 000 000 595 30 63 11
13,072.17
CITY HALL ARCH DESIGN
INVOICE TOTAL
13,072.17
75829
3,750.00
HARMSEN & ASSOCIATES, INC
9/29/2009
34176R
307 000 000 595 30 63 11
3,750.00
SURVEY CITYHALL R
INVOICE TOTAL
3,750.00
75830
857.53
INTEGRA TELECOM
9/29/2009
5864539
001 000 000 518 10 42 00
857.53
INTERNET PHONE
INVOICE TOTAL
857.53
75831
3,504.50
KENYON DISEND, PLLC
9/29/2009
11964
001 000 000 515 20 41 10
3,504.50
LEGAL SERVICES
INVOICE TOTAL
3,504.50
75832
45.95
KIVIAT, SARA
9/29/2009
SEPT 09 COMCAST
001 000 000 518 10 31 00
45.95
INTERNET SCVS FEE
INVOICE TOTAL
45.95
75833
2,136.40
MAJESTIC MOBILE AUTO & BOAT
19/29/2009
10055
001 000 000 521 20 32 00
2,136.40
CAR DETAIL SERVICES
INVOICE TOTAL
2,136.40
75834
1,881.00
MOSBRUCKER EXCAVATING INC.
9/29/2009
FINAL SEPT 09
307 000 000 595 30 63 14
1,881.00
DOCK REPAIR FINAL
INVOICE TOTAL
1,881.00
75835
219.00
OIC EQUIPMENT INC
9/29/2009
46097
001 000 000 574 20 31 00
219.00
JOES OFFICE RENTAL
INVOICE TOTAL
219.00
75836
45.50
OLD BELLEVUE SERVICES LLC &
(9/29/2009
9754
001 000 000 576 80 32 00
45.50
LUBE OIL FILTER
INVOICE TOTAL
45.50
75837
1,717.36
PUGET SOUND ENERGY
9/29/2009
AUG09 9239911002
101 000 000 542 63 41 00
1,717.36
POWER FOR STREET
INVOICE TOTAL
1,717.36
75838
138.20
QW EST
9/29/2009
SEP09 4518075
001 000 000 576 80 42 00
138.20
APR'07, MAY'07, SEP'09
INVOICE TOTAL
138.20
75839
12,723.09
ROTH HILL ENGINEERING PARTNE9/29/2009
8/1/09-8131/09
001 000 000 558 60 41 07
12,723.09
ENGINEERING SERVI
INVOICE TOTAL
12,723.09
75840
57,497.86
SECURFOCUS INC
9/29/2009
SEPT09 PMT#5
307 000 000 595 30 63 13
57,497.86
CAMERA PROJECT
INVOICE TOTAL
57,497.86
75841
1,487.73
SOS DATA SERVICES INC
9/29/2009
24580
001 000 000 525 60 41 04
987.73
EMER PREP
INVOICE TOTAL
987.73
SEPT 09 SHERRIE
001 000 000 518 10 42 00
500.00
POSTAGE ACCT RENEWAL
INVOICE TOTAL
500.00
Page 9
ITEM CA-2
CITY OF MEDINA
ITEM CA-2
CLAIM CHECK REGISTER
SEPTEMBER 2009
CHECK
CHECK
DATE
NUMBER
AMOUNT
VENDOR NAME
ISSUED
INVOICE NO.
ACCOUNT NUMBER
AMOUNT
75842
439.34
SPRINT
9/29/2009
196658245-035
001 000 000 521 20 42 00
439.34
CELL PHONE SERVICES
INVOICE TOTAL
439.34
75843
5,907.00
TRANSPO GROUP INC, THE
9/29/2009
12455
101 000 000 542 30 41 00
5,907.00
TRAFFIC STUDY
INVOICE TOTAL
5,907.00
75844
45.60
UTILITIES UNDERGROUND LOCAT 9/29/2009
9080132
101 000 000 542 30 47 00
45.60
UNDERGROUND EXCAVATIONS
INVOICE TOTAL
45.60
75845
4,280.15
WA ST AUDITOR'S OFFICE
9/29/2009
L78891
001 000 000 514 10 51 00
4,280.15
AUDIT SERVICES
INVOICE TOTAL
4,280.15
75846
19.25
WA ST PATROL
9/29/2009
110001491
001 000 000 521 20 41 00
19.25
CPL APPLICANT BKG
INVOICE TOTAL
19.25
75847
3,217.86
WALDRON RESOURCES
9/29/2009
WR09-23
001 000 000 513 10 41 00
3,217.86
DIANA BEACH PROF
INVOICE TOTAL
3,217.86
GRAND TOTAL
262,233.50
Page 10
CHECK CHECK
NUMBER AMOUNT VENDOR NAME
FUND TITLE
001 GENERAL FUND
101 STREET FUND
307 CAPITAL PROJEC
631 NON-REVENUETR
TOTAL
CITY OF MEDINA
CLAIM CHECK REGISTER
SEPTEMBER 2009
DATE
ISSUED INVOICE NO. ACCOUNT NUMBER AMOUNT
AMOUNT
143,265.76
15,476.31
TS FUND 101,973,43
UST FUND 1,518.00
262,233.50
Page 11
ITEM CA-2
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MEETING DATE: OCTOBER 12, 2009
ITEM CA-3
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: Council Ground Rules
CATEGORY:
® CONSENT ❑ ORDINANCE ❑ PUBLIC HEARING
❑ CITY COUNCIL BUSINESS ❑ RESOLUTION ❑ OTHER - DISCUSSION
STAFF REPORT PREPARED BY: Donna Hanson
BACKGROUND/SUMMARY:
City Council held a retreat in March and discussed strategic goals and minor
amendments to the ground rules for City Council meetings and Council/Staff
interaction. The five strategic goals and ground rules were presented to Council on
April 13th. The strategic goals were formally adopted and the ground rules have
generally been followed, but were never formally adopted. This is a housekeeping
measure that will formally adopt the underlined changes.
Attachments:
• City Council Ground Rules
• Public Comment Sign in Sheet
• Public Hearing Sign in Sheet
• Public Comment Rules
BUDGET/FISCAL IMPACT: N/A
STAFF RECOMMENDATION: Adopt Council Ground Rules
CITY MANAGER REVIEW: 1�1
PROPOSED COUNCIL MOTION: "I move to approve the amended Council Ground Rules "
ITEM CA-3
City of Medina
City Council Ground Rules
For
City Council Meetings
Council/Staff Interaction
The following ground rules are established by the Medina City Council to guide how the
City Council conducts its business at City Council meetings and interacts with the City
staff. The goal is to provide direction in how Council Members are expected to treat one
another, city staff, constituents and others they come into contact with in representing the
City of Medina. It further clarifies the City Council's expectations of citizens and staff in
the conduct of City business.
1. City Council Meetings: Are most effective when
• Everyone on the Council participates in discussion and voting
(unless an individual member has a conflict)
• Meetings start on time and end on time (or early)
• The goal for each agenda item is clear and results in a decision
• The Council moves forward expeditiously without rehashing
previously discussed information or engaging in conversation
with the public during the business meeting_
• The City Council conducts itself in a courteous, professional
and respectful manner toward each other, the staff and the
public.
• Council Members maintain a balanced perspective, a sense of
humor and have some fun in conducting the public's business
• There is effective citizen participation/comment which is:
- courteous
- respectful
- to take place during the public comment portion of a
Regular meeting onlv.
6
6044
0W W4 the appr-apFia to time for eomment,
- not interrupting a presentation or Council discussion
- limited to three minutes and Council members do not
engage the speaker in a discussion but rather refer the
matter to the City Manager for an appropriate response
-1-
ITEM CA-3
and the public is informed of this practice a the
beginning of the meeting
On tar -get with the Subjeet being diseussed
- on any issue on the Council agenda or any other item
on which they choose to address
- a summary of more lengthy written material being
submitted
- Not simply a reading of an item into the record
• Items lie on the Council agenda afe will be addressed in the
following order:
- An introductory staff presentation including
background, analysis, options and a recommendation.
- City Council questions of staff
- City Council discussion among itself
- Public comment is limited to wee one minute-s each
and only if they have new information that has not
already been mentioned or provided.
- Final City Council discussion
- City Council decision
• The staff (especially the City Manager and City Attorney)
participates in Council discussions by offering guidance,
advice, options and draws upon their professional experience
• The Mayor uses the gavel to control the meeting and move it
along including exercising the prerogative of the chair to call
for timely breaks
• Council Members do not surprise one another or staff at a
public meeting with anything that could be discussed before-
hand so that Council Members and staff can be prepared to
respond.
• Council Members speak with one voice once a vote has been
taken and do not work to undermine the decision of the
Council.
• Council Members read the agenda packet before hand and come
to Council meetings well prepared.
• Council Members contact the appropriate staff with questions
before the meeting
-2-
ITEM CA-3
2. Other City Council Ground Rules:
• Council Member contact outside Council meetings: It is
considered acceptable for Council Members to contact each
other outside Council meetings for the purpose of obtaining
information, answers to questions, etc. It is not appropriate to
use such contact for the purpose "locking up" votes on an issue
prior to a Council meeting to the exclusion of full debate,
discussion and considered decision making among all members
of the City Council.
• Attendance via speaker phone: Each member of the City
Council is granted one meeting per year where lie/she may be in
attendance via speaker phone.
3. City Council/Staff Interaction Ground Rules: In addition to the
ground rules above which apply to the staff, the following also apply
to Council/staff interaction.
• Council Members may ask for up to one hour of research on a
City related topic or issue as long as the cumulative effect does
not take staff away from accomplishing the Council's work
plan or work authorized by the City Council. Anything
requiring more staff time should be brought to the full City
Council consideration.
• Information generated by staff or addressed to the City Council
will be sent to the City Council first and anything going to one
Council Member will be sent to all Council Members.
• City staff should not lobby individual Council Members on
aM matters but rather should work through the
City Manager.
• Council Members should not publicly criticize the City staff. If
there are concerns it should be discussed with the City Manager
privately.
• Council Members should at all times be respectful of staff and
treat them as professionals
-3-
ITEM CA-3
PUBLIC HEARING
SIGN IN SHEET
A Public Hearing is a specific time allowed for members of the public to provide input/testimony to the
City Council on a particular subject which has been legally posted as a Public Hearing.
Complete the following information and submit to the City Clerk prior to the meeting. When your name is
called, proceed to the podium and state your name and address. Please limit your comments to 3 minutes.
PLEASE PRINT LEGIBLY
Name:
Address:
Phone:
1. Public hearing sign in sheet must be completed before speaking.
2. Public testimony is limited to three minutes per speaker.
3. No speaker may convey or donate his or her time to another speaker.
4. Comments shall be courteous and respectful at all times.
5. No person may use public comment for the purpose of campaign or advertisement.
6. This is not a question and answer time and Council can not engage in conversation with the public.
7. No further testimony will be taken once the public hearing closes.
8. The presiding officer has the responsibility for enforcing these rules.
❑ I WISH TO SPEAK to the City Council on the following agenda item and/or issue:
❑ IN LIEU OF SPEAKING I request the City Clerk to include my written comments into the public
record.
Signature Required: Date:
By signing, I acknowledge public comment rules presented on this form.
Pursuant to RCW 42.56, this document is considered a public record. Disclosure may be required upon request.
ITEM CA-3
CITE' COUNCIL MEETING
PUBLIC COMMENT SIGN IN SHEET
Public comment is encouraged and appreciated. With the exception of public hearings, this is the only
opportunity for the public to address the City Council on agenda items or any other city related business.
In order to accomplish all business on the agenda and be respectful of everyone's time, council members
will not be able to engage in dialogue with individual members of the audience and no immediate action
will be taken on any public comment issue.
Complete the following information and submit to the City Clerk prior to the meeting. When your name is
called, proceed to the podium and state your name and address. Please limit your comments to 3 minutes.
PLEASE PRINT LEGIBLY
Name:
Address:
Phone:
1. Public comments sign in sheet must be completed before speaking.
2. Public comment limited to three minutes per speaker.
3. No speaker may convey or donate his or her time to another speaker.
4. Comments shall be courteous and respectful at all times.
5. No person may use public comment for the purpose of campaign or advertisement.
6. This is not a question and answer time and council can not engage in conversation with the public.
7. Questions and concerns about operations should be addressed with city staff during regular
business hours.
8. The presiding officer has the responsibility for enforcing these rules and may change the order of
speakers so that testimony is heard in the most logical groupings.
❑ 1 WISH TO SPEAK to the City Council on the following agenda item and/or issue:
❑ IN LIEU OF SPEAKING 1 request the City Clerk to include my written comments into the public
record.
Signature Required:
Date:
By signing, I acknowledge public comment period rules.
Pursuant to RCW 42.56, this document is considered a public record. Disclosure may be required upon request.
ITEM CA-3
RULES FOR PUBLIC COMMENT
• Public comment form must be completed
before speaking.
• Public comment is limited to three minutes
per speaker.
• No speaker may convey or donate his or her
time to another speaker.
• Public comment shall be courteous and
respectful at all times.
• No person may use public comment for the
purpose of campaign or advertisement.
• This is not a question and answer time and
Council can not engage in conversation with
the public.
• Questions and concerns about operations
should be addressed with City staff during
regular business hours.
• The presiding officer has the responsibility
for enforcing these rules.
MEETING DATE: OCTOBER 12, 2009
ITEM CA-4
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJECT/TITLE: ARCH 2O09 BUDGET & WORK PLAN
CATEGORY:
® CONSENT ❑ ORDINANCE ❑ PUBLIC HEARING
❑ CITY COUNCIL BUSINESS ❑ RESOLUTION ❑ OTHER - DISCUSSION
STAFF REPORT PREPARED BY: Donna Hanson
BACKGROUND:
The City of Medina became a member of ARCH, A Regional Coalition for Housing in 1999.
The City Council of each ARCH member city is required by the ARCH Interlocal
Agreement to review and approve the annual budget and work plan.
The ARCH Executive Board has reviewed and recommended adoption of the annual work
plan and budget for 2009. Each member City must review and approve the ARCH's annual
budget and work plan.
DISCUSSION:
Arthur Sullivan, ARCH Program Manager, will be attending our Council Meeting to answer
questions.
Each year, the City of Medina allocates funds to the ARCH Housing Trust Fund, which are
reserved for affordable housing projects recommended for funding by the ARCH Executive
Board. When recommended, City Council considers whether to formally assign the funds
available to the recommended project. For 2009, the City budgeted $15,000 for dues and
projects. ARCH is now returning a recommendation to Council on a specific project to be
awarded these funds.
Housing Trust Fund Contributions made by the City of Medina have been allocated as
below since the City became a member of ARCH:
2000 — ($14,805) — Coal Creek Terrace Project located in Newcastle. A Habitat for
Humanity 12-unit ownership housing project for low-income families. (Secured Grant)
2001 — ($10,273) — Petter Court Project located in Kirkland. A Kirkland Interfaith
Transitional Housing (KITH) 4-unit transitional housing project for low-income families.
(Secured Grant)
2002 — ($10,273) — Plum Court Project located in Kirkland. A DASH Family Housing
project involving preservation of a 61-unit complex for low-income families. (Loan)
2003 — ($7,500) — East Village at Talus Project located in Issaquah. A St. Andrew's
Housing Group project involving construction of 50 units of affordable transitional and
permanent housing for very -low, low and moderate -income families. (Loan)
MEETING DATE: OCTOBER 12, 2009 ITEM CA-4
2003 — ($2,500) — Accessory Dwelling Unit (ADU) Loan Program.
2004 — ($2,500) — Eastside Homebuyer Financial Assistance Program. (Loan Pool)
2004 — ($7,500) — Summerwood Project located in Redmond. A DASH Family Housing
project involving construction of 118 units of affordable low -moderate income family rental
housing. (Loan)
2005 — ($10,000) — Mine Hill Project located in Issaquah. A St. Andrew's Housing Group
Section 8 housing preservation project, preserving 28 units of section 8 rental housing for
low-income families. (Loan)
2006 — ($10,000) — An Adult Family Home(s) Project for Developmentally Disabled Adults,
located in Redmond. Community Homes Inc. would purchase and remodel two homes as
group homes with services from the state. Each home would house five very low income
developmentally disabled adults. Each home would also house live in caretakers. (Secured
Grant)
2008 — ($2,500) — New Ground (Friends of Youth). Acquisition and rehabilitation of an
existing 6 unit rental complex in Kirkland that will serve formerly homeless young adults
and provide a range of services to residents.
2009 - $15,000 — YWCA, Issaquah Project ($12,340 for the project and $2,660 annual
dues) 47-unit development located in Issaquah on a site donated by the City of Issaquah
for affordable housing. Details of the project are attached.
Attachments:
Memo from Steve Anderson, Chair, and ARCH Executive Board outlining the project
Additional background information from ARCH
BUDGET/FISCAL IMPACT: $15,000 budget in 2009($2,660 in dues and $12,340 for the project)
STAFF RECOMMENDATION: Recommended approval
CITY MANAGER REVIEW: �&
PROPOSED COUNCIL MOTION: I move to approve the 2009 ARCH Budget and Annual Work Plan
and authorize the City Manager to sign documents providing the contribution to the YWCA
affordable housing project in Issaquah.
ITEM CA-4
Family Resource Center Campus
16225 NE 87`h Street, Suite A-3 ♦ Redmond, Washington 98052
(425) 861-3677 ♦ Fax: (425) 861-4553 ♦ E-MAIL: arch-housing@ci.bellevue.wa.us
A Regional Coalition for Housing
TO: City of Bellevue Council Members
City of Issaquah Council Members
City of Kirkland Council Members
City of Mercer Island Council Members
City of Redmond Council Members
City of Newcastle Council Members
City of Kenmore Council Members
City of Sammamish Council Members
City of Woodinville Council Members
City of Clyde Hill Council Members
City of Medina Council Members
Town of Yarrow Point Council Members
Town of Hunts Point Council Members
FROM: Steve Anderson, Chair, and ARCH Executive Board
DATE: September 10, 2009
RE: Spring 2009 Housing Trust Fund (HTF) Recommendation
The ARCH Executive Board has completed its review of the three applications applicable to the
Spring funding round of the 2009 Housing Trust Fund. The original recommendations total
$1,050,000 of local funding, though one project is not proceeding at this time, so formal
approvals are currently only being sought for $750,000. The proposed levels of funding from
each City are summarized in the attached chart.. The actual amount will depend on final action
by the City Councils.
Following is a summary of the application, the recommendation and rationale, and recommended
contract conditions. Also enclosed is an economic summary for the two project seeking funding,
leveraging charts, project summary table, and a summary of funded projects to date.
1. YWCA — Corner of Highlands Drive and NE High Street, Issaquah
Funding Request: $750,000 (Loan)
Executive Board Recommendation: $750,000
Contingent Loan
BEAUX ARTS VILLAGE ♦ BELLEVUE ♦ BOTHELL ♦ CLYDE HILL ♦ HUNTS POINT ♦ ISSAQUAH ♦ KIRKLAND ♦ MEDINA
MERCER ISLAND ♦ NEWCASTLE ♦ REDMOND ♦ WOODINVILLE *YARROW POINT ♦ KING COUNTY
ITEM CA-4
Project Summary
YWCA is proposing to build a 47-unit development located in Issaquah on a site donated by the
City of Issaquah for the purpose of providing affordable housing. The City of Issaquah has taken
significant steps to show its local support and encourage additional public support, including
providing donated land and fee waivers that, combined, approximate an $8 million dollar
development cost savings. They have spent years planning for this development. This project
would be integrated with Phase I, a 98 unit project previously approved for funding from the
ARCH Housing Trust Fund.
The project will include 47 units of affordable housing, one manager's unit, and a 3,500 square
foot community building with management offices and community space. The project's unit mix
will include approximately 18% 1 bedroom, 78% 2 bedroom, and 4% 3 bedroom units. The
project will provide housing affordable at 50% and 60% of median income.
While these units are intended to be for permanent affordable housing, and residents who do not
have need for any explicit support services, due to the property's location within the larger
Family Village at Issaquah, residents will have access to services provided through the YWCA
Eastside Regional Services Center. The services center includes community meeting space and
community kitchen and will offer a variety of services such as employment services, training,
parenting classes, domestic violence support, and mental health programs. In addition, the
Family Village is planned to include a child care center operated by Bright Horizons that will
include a number of spaces at subsidized rates.
In addition to typical public funding, the YWCA includes a campaign to raise $12 million,
approximately $3.5 million of which will be used to help pay costs related to Phase II.
Construction of the first phase is projected to start in late 2009, and finishing in mid 2011. Phase
II would start several months after Phase I and be completed in mid -late 2011.
Funding Rationale:
The CAB supported the intent of this application for the following reasons:
• There would be 47 units of affordable housing serving a range of income levels.
• The site is centrally located and located close to transit, retail and employment.
• Is a project the City has been planning for affordable housing, and city has strongly
supported by providing land at no cost, and significant reductions in building and impact
fees. Creates opportunity for increasing housing diversity in this new community.
• Part of larger effort that incorporates YWCA regional services, child care and community
space.
• The YWCA has a strong track record
The proportionately low ARCH funding versus other funders provides a good
opportunity when considering the number of units provided.
2
ITEM CA-4
Proposed Conditions:
1. The funding commitment shall continue for twelve (12) months from the date of Council
approval and shall expire thereafter if all conditions are not satisfied. An extension may be
requested to City staff no later than sixty (60) days prior to the expiration date. At that time, the
applicant will provide a status report on progress to date, and expected schedule for start of
construction and project completion. City staff will consider an extension only on the basis of
documented, meaningful progress in bringing the project to readiness or completion. At a
minimum, the applicant will demonstrate that all capital funding has been secured or is likely to
be secured within a reasonable period of time. City staff will grant up to a 12 month extension.
If necessary a second extension of up to 6 months may be requested by following the same
procedures as the first extension.
2. Funds will be in the form of a contingent loan. Loan terms will account for various
factors, including loan terms from other fund sources and available cash flow. Final loan terms
shall be determined prior to release of funds and must be approved by City Staff. Based on the
preliminary development budget, it is anticipated that loan payments will be based on a set
repayment schedule, and begin in the year after repayment of the deferred developer fee, with
1% interest. The terms will also include a provision for the Agency to request a deferment of a
payment if certain conditions are met (e.g. low cash flow due to unexpected costs). Any
requested deferment of loan payment is subject to approval by City Staff, and any deferred
payment would be repaid from future cash flow or at the end of the amortization period.
3. Until such time as the deferred developer fee is fully repaid, all cash flow after payment
of operating expenses and debt service, shall be used to repay the deferred developer fee.
4. A covenant is recorded ensuring affordability for at least 50 years, with affordability as
shown in the following table. There will be no set -aside units for particular populations. unless
otherwise approved by City Staff. Affordability levels will be defined using the requirements for
tax credits, and utility costs will be based on King County Housing Authority allowances, unless
otherwise approved by City Staff.
Median
Studio
1 BD
2 BD
3 BD
Total
Income Level
Low Income
0
7
27
2
36
31-50% AMI
Moderate
0
1
10
0
11
Income
51-60% AMI
Total
0
8
37
2
47
• The manager's unit will not be income restricted
3
ITEM CA-4
5. Submit documentation of the City's approval of the provision of parking for residents. If
required, submit a copy of the parking management plan for City review and approval.
6. Submit evidence of the Agency's ability to access the funds necessary to complete the
project, which is expected to include funds raised through the organization's capital campaign
and/or a corporate guarantee prior to ARCH funding. Provide update on status of capital
campaign on a quarterly basis. Additionally, submit evidence of the YWCA's endowment or
other form of commitment to provide the necessary operating support for the regional YWCA
office to be located in Issaquah Highlands prior to occupancy of the affordable units.
7. The Agency shall submit a property management plan prior to release of funds for review
by City staff for consistency with funding conditions. At a minimum, the property management
plan will address:
• Resident selection procedures including marketing and outreach process, including local
targeted marketing outreach to local business and community organizations such as
community centers and churches;
• A short and long term strategy for covering operating expenses.
• Use of community space for residents, YWCA programs, and Issaquah Highlands
community -wide use;
• A description of the duties of the resident services coordinator;
• Management procedures to address resident needs, a description of the relationship of
residents to the program and services; and
• A description of services available to residents include services available through the
regional headquarters,
• Ongoing communication with the broader Issaquah Highlands community,
• Overall transportation program (e.g. transit education, bus passes) including explicitly
management policies related to parking for residents, on -site staff, day care and community
members.
• A summary of the City affordability requirements and annual monitoring procedures,
Also include a description of the facilitated process used for establishing a management structure
including results of discussion related to need for a resident association or other approaches to
engage residents into the community.
8. Funds shall be used by the Agency toward project construction, appraisal, architecture
and engineering design fees, construction project management, construction technical assistance,
and construction monitoring, or other development costs, as approved by City Staff. Funds may
not be used for any other purpose unless city staff has given written authorization for the
alternate use.
9. The Agency shall submit evidence of funding commitments from all proposed public and
private sources. In the event commitment of funds identified in the application cannot be secured
in the time frame identified in the application, the Agency shall immediately notify city staff, and
describe the actions it will undertake to secure alternative funding and the timing of those actions
Ll
ITEM CA-4
subject to city staffs review and approval. Prior to initiating construction, the Agency shall
submit evidence of all public and private resources needed to complete the project.
10. The Agency shall provide a revised development budget based upon actual funding
commitments, which must be approved by City staff. If the Agency is unable to adhere to the
budget, City staff must be immediately notified and a new budget shall be submitted by the
Agency for the City's approval. The City shall not unreasonably withhold its approval to a
revised budget, so long as such new budget does not materially adversely change the Project.
This shall be a continuing obligation of the Agency. Failure to adhere to the budgets, either
original or as amended, may result in withdrawal of the City's commitment of funds.
11. The Agency shall maintain documentation of any necessary land use approvals and
permits required by the City. Unless otherwise approved by the City of Issaquah, the plans shall
include a community center.
12. In the event federal funds are used, and to the extent applicable, federal guidelines must
be met, including but not limited to: contractor solicitation, bidding and selection; wage rates;
and Endangered Species Act (ESA) requirements. The Agency shall also provide evidence that
the project is subject to Davis Bacon Residential Rates.
13. Submit monitoring reports quarterly through completion of the project, and annually
thereafter. Submit a final budget upon project completion. If applicable, submit initial tenant
information as required by the City.
5
ITEM CA-4
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ITEM CA-4
ARCH HOUSING TRUST FUND, SPRING 2009
Leveraging Funds - -
YWCA
Family Village Phase II
Local Public
Loan Repayment - Historic
$3,503,497
19%
King County
HOF/HOME/CDBG
2060/2163
Veterans/Human Services
Other
$1,500,000
WA HAP
WA HTF
WA HFC (Equity Fund)
WA Homeownership
$2,000,000
WON
Federal/HUD
Section 811
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t
Tax Credits
$4,401,881
23%
TCAP
0%
Bonds
$2,800,000
15%
Bank Loans
0%
Deferred Developer Fee
0%
Private
$3,559,521
19%
Other
$250,000
1%
ITEM CA-4
SPRING 2008 HOUSING TRUST FUND: PROPOSED FUNDING SCOURCES
I PROJECT
SOURCE
YWCA
Family Village
Phase 2
Request
$
750,000
CAB Recommnedation
Current Funding
$
750,000
Current Funding
Sub -Regional CDBG
Bellevue
CDBG
General Fund
$
190,070
Issaquah
General Fund
$
150,000
Kirkland
General Fund
Mercer Is.
General Fund
$
40,000
Redmond
General Fund
$
150,000
Newcastle
General Fund
$
70,000
Kenmore
General Fund
Sammamish
General Fund
$
100,000
Woodinville
General Fund
Clyde Hill
General Fund
$
30,000
Medina
General Fund
$
15,000
Yarrow Point
General Fund
$
2,430
Hunts Point
General Fund
$
2,500
TOTAL
$
750,000
CDBG
$
-
General Fund
$
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ITEM CA-4
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ITEM CA-4
ECONOMIC SUMMARY: YWCA Issaquah Highlands Phase II
1 . Applicant/Description: Issaquah Highlands / New construction of 47 affordable rental units.
2. Project Location: Corner of Highlands Drive and NE High Street, Issaquah
3. Financing Information:
Funding Source
Funding Amount
Commitment
ARCH
$ 750,000
Applied for Spring 2009
King County
$ 1,500,000
Apply for 2009
State HTF
$ 2,000,000
Committed
State Building Community Fund
$ 250,000
Pending
Tax Credits
$ 4,401,881
Apply for in 2009
Private Debt
$ 2,800,000
Pending
YWCA
$ 3,559,521
Committed
City of Issaquah Land Donation
$ 2,590,000
Committed
City of Issaquah Fee Waivers
$ $913,497
Committed
TOTAL
$ 18,764,899
4. Development Budget:
ITEM
TOTAL
PER UNIT
HTF
Acquisition
$2,603,655
$54,243
Construction
$11,233,494
$234,031
$750,000
Design
$1,241,856
$25,872
Consultants
$378,000
$7,875
Developer fee
$1,020,000
$21,250
Finance costs
$664,363
$13,841
Reserves
$300,000
$6,250
Permits/Fees/Other
$1,323,531
$27,574
TOTAL
$18,764,899
$390,935
$750,000
5. Debt Service Coverage: Debt service payments will be finalized upon commitment. Basic terms
will include a 50 year amortization, deferral of payments for a period of between 10 and 15 years,
1 % interest, and ability to request a deferral of annual payment to preserve economic integrity of
property.
6. Security for City Funds:
• A recorded covenant to ensure affordability and use for targeted population for 50 years.
• A promissory note secured by a deed of trust. The promissory note will require repayment of the
loan amount upon non-compliance with any of the loan conditions.
MEETING DATE: OCTOBER 12, 2009
ITEM OB-1
MEDINA CITY COUNCIL MEETING AGENDA BILL
SUBJEWTITL.E: 2010 Revised Preliminary Budget
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ® Other - Discussion
STAFF REPORT BY: Donna Hanson
BACKGROUND/SUMMARY:
See budget message
Attachments:
• 2210 Preliminary Budget Message
• Historic revenue and expenditure graph for General Fund
• Finance Committee guidelines
• All fund budget summary
• Budget line item detail
BUDGET/FISCAL IMPACT: N/A
STAFF RECOMMENDATION: Discussion.
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: N/A
,�,� Of �Fo�y9
CITY OF MEDINA
Office of the City Manager
October 5, 2009
To: Mayor and City Council
From: Donna Hanson, City Manager
Re: 2010 Preliminary Budget Message
Historic View
A ten year review of revenues and expenditures for the General Fund shows a range of fund
balances between $2M and $3M until the current economic down turn. (Attachment A) The
historic trend of increased revenues and expenditures provided a sustainable budget for the
City. However, in 2009 the City saw a significant decline in revenues. Conservative budgeting
and strong fund balances prevented a crisis situation that other cities have faced.
For 2010 and beyond, the key to maintaining a sustainable operating budget will be to ensure
adequate fund balances in order to ensure stability with fluctuating revenues. One rule of
thumb for small cities with limited revenue sources advises maintaining fund balances that
could pay for three to six months of operating expenditures. The historic overview shows this
to apply to Medina with fund balances generally in the $2M to $2.5M over the last 10 years.
Council Priorities
At the September 14 regular meeting, City Council provided direction to revise the preliminary
2010 budget to safeguard the fund balances and still balance the budget with the following
priorities: 1) budget cuts which would not result in reduction in services, including capital
projects and equipment, 2) spend down fund balances, 3) consider new revenue options, and
4) a combination of the first three options. The Council Finance Committee provided guidelines
that outlined more details to these priorities. (Attachment B)
Revisions Based on Council Priorities
1. Budget cuts - Line items and capital equipment cuts were made in the General and
Street Funds totaling $134,548. The operating and equipment line item cuts will not
result in reduction of services. Capital projects were cut resulting in $549,000 savings.
Capital project cuts will not reduce the structural integrity of our infrastructure in 2010,
but will still need to be addressed in the future. Additional cuts are not recommended
because over 60% of the City's budget is personnel related. Any deeper cuts would
most likely result in reduction in staff and cuts in specific services, such as park
maintenance or customer service at the front counter or permit processing.
Page 1 of 33
2. Fund balances - Updated projections for 2009 year-end estimates resulted in reduced
2009 expenditures in the General and Street Funds by $157,283 and by $319,476 total
in all Funds. The net effect of these 2009 savings plus the cuts in the preliminary 2010
budget increases the 2010 year-end General Fund balance to $1,425,028 and
$3,972,647 total for all Funds. It should be noted that the Reserve Fund has not been
reduced in balancing this budget.
3. New Revenues - 1 % property tax and banked capacity in the amount of $110,330 have
been included as the only new revenue for 2010. Other funding options, which have not
been included in the proposed budget, but could be considered, add $50,000 to
$450,000 in new revenues.
2010 General Fund Assumptions
Revenues:
• Proposal assumes a relatively flat economy with only slight improvements.
• 1 % property tax increase plus banked capacity for a total increase of $110,330 per
King County assessor's office. (New construction is not yet known.)
• Sales tax revenues are based on actual receipts for the last six months of 2008
and the first six months of 2009.
• Revenues and expenditures for Development Services were based on actual
numbers for the last six months of 2008 and the first six months of 2009. Building
activity is assumed to be relatively flat, but current inquiries could signal a slight
increase next year.
Expenditures:
• No cost of living increases per bargaining unit contracts, however some step
increases for 2010 are included.
• $85,000 for software upgrades ($60,000 for building permit software and $25,000
for financial system software upgrade carried forward from 2009).
• $44,327 increase for fire & medical aid services in 2010.
• Transfers $118,000 to Equipment Fund for Parks, Public Works and Police
equipment replacement.
• Transfers $328,000 to Street Fund for operations.
• Transfers $100,000 to Capital for City Hall landscaping.
2010 Equipment Fund Assumptions
Revenues:
• $118,000 from General Fund for equipment requested by Parks, Public Works,
and Police.
• Provides for administrative review before purchase of major equipment.
Page 2 of 33
Expenditures:
• $118,000 for General Fund equipment
o $34,000 Parks Dept. small four-wheel drive pickup, sander, and brush
chipper to replace 1993 Ford Ranger.
o $42,000 Public Works for four-wheel drive % ton truck with snow plow to
replace 1994 % ton Ford.
o $42,000 Police Dept. computer replacement in patrol vehicles as
warranties expire.
2010 Street Fund Assumptions
Revenues:
• $112,200 for National Pollution Discharge and Motor Fuel Tax Revenues.
• $328,000 Operating Transfer from General Fund.
Expenditures:
• $250,000 for Salaries, Benefits.
• $191,000 for Road/Street Maintenance.
2010 Capital Fund Assumptions
Revenues:
• $340,000 Real Estate Excise Tax (REET) Revenue (can only be spent for capital).
• $18,000 Grant — King County Property Tax levy.
Expenditures:
• $85,000 for NE 12th Traffic Improvement Project.
$100,000 Medina Beach Park landscaping.
• $1,420,000 carried forward for City Hall remodel ($1.5M plus $80,000 for
relocation costs less $160,000 architect fees in 2009).
Other New Revenue Options not included at this time:
Even though these options have not been included in this preliminary budget, it should be
noted that to maintain a sustainable budget, future budgets may need new revenue
sources or service cuts if the existing revenues do not improve. It should also be noted
that capital projects have been cut to help maintain fund balances, but those same
projects will still need to be funded in future years. The impacts on ending fund balances
in the General Fund are shown as options on Attachment C.
• Range of 1 % _ $75,043 to $468,700 maximum Utility Tax based on similar number
of households in Clyde Hill per 2009 budget.
• 5% Franchise fee = $46,800 negotiated in current Cable Franchise agreement but
never implemented.
• $180,450 for other franchises for solid waste, water, and sewer would probably
take more than six months to negotiate (not currently an option).
• Licenses for companies doing business in Medina. (During a 2005 Council
discussion it was estimated that companies reporting "sales tax for sales or
uses" in Medina was about 3,000. If a flat fee of $25-$50 was charged per
license, the estimated revenues would be $75,000 to $150,000 annually.
Further research would need to be done to verify that estimate.)
Page 3 of 33
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Attachment B
Finance Committee of the Medina City Council
Guidelines to City Manager for 2010 Budget Process
September 23, 2009-update
A. When referring to reserves, consider the ending fund balance of each fund EXCEPT the capital
projects fund. See reserve analysis attached.
B. Limit reduction of reserves to $450,000 (unanticipated) at the year ending 12/31/09. Per the
attached reconciliation, the total buydown at year end would be limited to appx $900,000.
C. Limit reduction of reserves to $250,000 at the year ending 12/31/10 budget
D. Prioritization of budget balancing tools as follows:
1. Capital Expenditure postponement
With the exception of emergency life safety issues
2. Capital Project postponement
With the exception of City Hall. City Hall remodel (and all costs associated) would be
limited to $1,580,000. The $80,000 addition is for temporary relocation costs.
3. Reserve buy down (limited to $250,000. see note 3 above)
4. Property Tax Levy of new construction as determined by King County
5. Property Tax Levy increase of allowed 1% per King County's calculation
6. Property Tax Levy of current banked capacity
7. Approved service and program reductions
B. Implementation of "other" taxes. le. Utility and franchise taxes
9. Please provide the following information for the budget discussions for the months ending
Sept/Oct/Nov 2009. See the attached Spreadsheets which will be provided electronicoliy
with formulas intact_
Page 5 of 33
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Page 33 of 33
MEETING DATE: OCTOBER 12, 2009
ITEM OB-2
MEDINA CITY COUNCIL MEETING AGENDA BILL
2009 Budget Amendment (3) Authorizing an Additional Lateral
SUBJECT/TITLE: Entry Police Officer
CATEGORY:
® CONSENT
❑ CITY COUNCIL BUSINESS
STAFF REPORT PREPARED BY:
BACKGROUND/SUMMARY:
❑ ORDINANCE ❑
❑ RESOLUTION ❑
Donna Hanson
PUBLIC HEARING
OTHER - DISCUSSION
The 2009 Budget was approved with funding and authorization for an over higher of one
police officer and included funding for six months of the position. That position was filled
with an entry level officer who started the training academy on Sept. 29th. There is also a
potential lateral entry candidate currently under a final background investigation.
In order to allow for the hiring of this experienced eligible lateral entry police officer
candidate, it is necessary to amend the budget to allow the hiring of one additional sworn
police officer beyond the positions originally authorized in the 2009 budget, with the
expectation that given the time necessary to hire and train an officer and the possibility of
additional retirements or resignations, the final stabilized number of sworn officers on full
time duty for the City will be nine.
Attachments:
• Ordinance amending 2009 budget with Attachment B
BUDGET/FISCAL IMPACT: This budget amendment does not change the level of appropriation in
any fund and, therefore, may be adopted by a simple majority vote of the City Council.
STAFF RECOMMENDATION: ADDroval
CITY MANAGER REVIEW:
PROPOSED COUNCIL MOTION: "I move approval of Ordinance No X, Attachment B, amending
the 2009 Budget to authorize one additional lateral entry police officer."
ITEM OB-2
CITY OF MEDINA
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF MEDINA AMENDING ORDINANCE NO.
836, 2009 BUDGET AND 2009 SALARY SCHEDULE.
WHEREAS, the Medina City Council enacted Ordinance 836 on December 8, 2008,
approving the budget for 2009; and
WHEREAS, in order to allow for the hiring of an experienced eligible lateral entry Police
officer candidate it is necessary to amend the budget to allow the hiring of one
additional sworn police officer beyond the positions originally authorized in the budget,
with the expectation that given the time necessary to hire and train an officer and the
possibility of additional retirements or resignations, the final stabilized number of sworn
officers on full time duty for the City in 2010 will be nine; and
WHEREAS, this budget amendment does not change the level of appropriation in any
fund and, therefore, may be adopted by a simple majority vote of the City Council;
NOW THEREFORE THE CITY COUNCIL OF THE CITY OF MEDINA
WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION 1. Section 3 of Ordinance 836 Attachment B is hereby amended to
temporarily change the total number of authorized Police officers for 2009 until such time
as stable staffing is reached at nine total commissioned officers in the Police
Department.
SECTION 2. The City Manager is authorized to take any actions necessary to carry out
the terms of this ordinance.
SECTION 3. No additional funds are necessary to carry out this amendment and this
amendment will not change the appropriation level of any fund.
SECTION 4. Should any section, paragraph, sentence, clause or phrase of this
Ordinance, or its application to any person or circumstance, be declared unconstitutional
or otherwise invalid for any reason, or should any portion of this Ordinance be pre-
empted by state or federal law or regulation, such decision or pre-emption shall not
affect the validity of the remaining portions of this Ordinance or its application to other
persons or circumstances.
SECTION 5. The effective date of this ordinance shall be (5) days after its publication
of a summary of its intent and contents.
ITEM OB-2
PASSED BY SIMPLE MAJORITY OF THE CITY COUNCIL ON THIS 12 DAY
OF OCTOBER, 2009, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 12
DAY OF OCTOBER, 2009.
Approved as to form:
Mark Nelson, Mayor
Attest:
Steve Victor, City Attorney Rachel Baker, City Clerk
Passed:
Published:
Effective Date:
ITEM OB-2
Attachment B
2009 Salary Schedule
The following 2009 salary ranges for city employees shall be as follows:
Unrepresented Emplovees:
FTE
Minimum
Midpoint
Maximum
Building Official
1
$ 6,011
$ 6,763
$ 7,514
City Clerk
1
$ 5,107
$ 5,746
$ 6,384
City Manager
1
$ 9,230
$10,383
$11,537
Dir of Development Services
1
$ 6,926
$ 7,791
$ 8,657
Dir of Public Works
1
$ 6,926
$ 7,791
$ 8,657
Finance Officer
1
$ 6,400
$ 7,380
$ 8,300
Police Chief
1
$ 7,756
$ 8,726
$ 9,696
Police Lieutenant
1
$ 6,867
$ 7,726
$ 8,584
Collective Bargaining Agreement between City of Medina and City of Medina Patrol
Officers:
FTE Step A Step B Step C Step D
Patrol Officer 6 See Contract dated January 1, 2009
Police Sergeant 1 See Contract dated January 1, 2009
The budget for the Medina Police Department assumes the City will employ nine sworn officer positions
devoting full time to the City. Since 2000, 14 Medina police officers have retired or resigned thus
leading to fewer than nine officers able to report for full time duty in the City. It can take over nine
months to replace an officer, and in the meantime the police department must make do with fewer
personnel than authorized. In order to address this issue, the Council authorizes the City Manager, upon
the request and recommendation of the Police Chief, to hire tj�:3( additional sworn police officers beyond Deleted: one
the 9 positions, with the expectation that given the time necessary to hire and train an officer and the
possibility of additional retirements or resignations, the actual number of sworn officers actually on full
time duty for the City would be nine. Additional appropriations for this officer have been included in the
budget Additional appropriations fiir the second officer are not needed.
Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763
(Representing Public Works Employees): _
FTE Step A Step B Step C Step D
Maintenance Supervisor 1 See Contract dated January 1, 2009
Maintenance Worker 3 See Contract dated January 1, 2009
Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763
Representina Office -Clerical Emplovees):
FTE
Step A
Step B
Step C
Step D
Administrative Assistant
1
$ 4,229
$ 4,409
$ 4,659
$ 4,915
Development Svcs Coordinator
1
$ 4,316
$ 4,446
$ 4,681
$ 4,928
Information Systems Coordinator
1
$ 4,229
$ 4,409
$ 4,659
$ 4,915
Police Administrative Specialist
1
$ 4,229
$ 4,409
$ 4,659
$ 4,915
Police Records Manager
1
$ 4,226
$ 4,475
$ 4,723
$ 4,979
Q
MEDINA CITY COUNCIL AGENDA CALENDAR
All meetings held in the council chambers at 6:30 pm, unless noticed otherwise
OCTOBER 12
Item Type
Topic
Presenter
Report
Traffic Study Report
Willis
Report
Part 150 Study
Hanson
Consent Agenda
ARCH 2O09 Annual Budget & Work Plan
Hanson
Consent Agenda
Discussion & Adoption of City Council Ground Rules
Hanson
Public Hearing
2010 Preliminary Budget
Hanson
Other Business
2010 Preliminary Budget Discussion
Hanson
Other Business
Adoption of Ordinance Amending 2009 Budget
Hanson
Other Business
Discussion of City Manager Evaluation Criteria
Nelson
Other Business
Discussion and Action re: Proposed State Route 520 Maintenance Dock
Grumbach
NOVEMBER 9
Item Type
Topic
Presenter
Consent Agenda
Accceptance of Evergreen Point Road Storm Drain Project
Willis
Public Hearing
2010 Annual Budget
Hanson
Public Hearing
2010 Property Tax Levy
Hanson
Other Business
Adoption of Property Tax Levy Ordinance
Hanson
Other Business
Adoption of 2010 Annual Budget and Budget Ordinance
Hanson
DECEMBER 14
Item Type Topic Presenter
Presentation Recognition of outgoing city council members Nelson
Other Business Code Enforcement Ordinance (Planning Commission Recommendation) Grumbach
CITY OF MEDINA
2010 BUDGET SUMMARY
2007 2008 2009 2009 2010
Actual Actual Adopted Projected Preliminary
Budget Year End Budget
GENERALFUND Beginning Fund Balance
2,648,364
2,838,678
3,163,000
3,163,000
2,252,113
REVENUE
Property and Sales Tax
3,155,657
3,873,690
3,621,836
3,410,279
3,557,504
Licenses & Permits
856,942
682,583
701,500
335,750
402,050
Intergovernmental
439,785
405,528
379,780
343,075
386,422
Charges for Goods/Services
26,462
12,625
12,100
11,443
11,500
Fines & Forefeitures
119,606
115,334
130,000
142,000
130,000
Miscellaneous Revenue
347,659
207,420
277,300
82,711
119,060
Proceeds From Sales of Capital Assets
163,500
0
0
0
0
Pass Through Non -Revenues
243,127
259,269
180,000
159,000
168,000
TOTAL GENERAL FUND REVENUE $
5,352,738 $
5,556,448 $
5,302,516 $
4,484,258 $
4,774,536
EXPENDITURES
Legislative
13,338
21,061
27,000
24,000
26,500
Municipal Court
112,925
105,816
122,300
125,000
128,500
Executive
174,617
190,957
208,550
179,422
200,172
Finance
172,602
177,599
231,196
213,084
247,962
Legal
157,927
123,040
150,460
132,863
145,000
Central Services
427,524
420,197
454,046
456,205
452,153
Police
1,595,253
1,694,066
2,029,717
1,872,893
1,931,242
Fire & Medical
599,159
631,334
667,309
667,309
711,636
Emergency Preparedness
287,793
102,445
105,593
105,843
81,550
Development Services
821,560
735,953
845,177
585,526
732,802
Recreational -Lifeguards
16,135
29,938
29,700
29,700
29,700
Parks
432,308
300,718
476,117
393,300
367,641
Operating Transfers Out
351,283
700,000
610,000
610,000
546,762
TOTAL GENERAL FUND EXPENDITURES $
5,162,424 $
5,233,125 $
5,957,165 $
5,395,145 $
5,601,621
Ending Fund Balance 2,838,678 3,163,000 2,508,351 2,252,113 1,425,028
STREET FUND Beginning Fund Balance
297,897
230,539
79,639
79,639
50,624
REVENUE
Nat'l Pollution Discharge Elim
-
-
75,000
75,000
50,000
Motor Fuel Tax(Unrestricted)
71,359
67,544
66,000
62,200
62,200
Operating Transfers In
271,283
200,000
280,000
280,000
328,000
TOTAL STREET FUND REVENUE $
342,642 $
267,544 $
421,000 $
417,200 $
440,200
EXPENDITURES $
410,000 $
418,444 $
498,995 $
446,215 $
442,711
Ending Fund Balance
230,539
79,639
1,644
50,624
48,113
CAPITAL
PROJECTS Beginning Fund Balance
REVENUE
Taxes
Intergovernmental
Operating Transfers In
TOTAL CAPITAL REVENUE
EXPENDITURES
Ending Fund Balance
1,796,060 1,327,938 1,483, 060 1,483, 060 1,347,416
762,108 414,736 450,000 329,000 340,000
- - 79,163 79,163 18,647
- - 330,000 330,000 100,000
$ 762,108 $ 414,736 $ 859,163 $ 738,163 $ 458,647
$ 1,230,230 $ 259,615 $ 2,184,116 $ 873,807 $ 1,605,000
1,327,938 1,483,060 158,107 1,347,416 201,063
Page 8 of 33
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Comparative Summary by Fund
DESCRIPTION
2009
Budget
2009
Projected
2010
Preliminary
Budget
2010
$
2010
2007
2008
%
Actual
Actual
Year End
Change
Change
GENERALFUND
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$
3,163,000
5,302,516
$ 2,252,113
4,774,536
$
-- - -
(910,887)
(527,980)
BEGINNING FUND BALANCE
S 2,648,364
$ 2,839,677
S 3,163,000
28.80%
REVENUES
5,353,737
5,556,448
4,484,258
-
OPERATING TRANSFERS -IN
EXPENDITURES
4,811,141
4,533,125
5,347,165
610 000
4,785,145
5,054,859
546,762
(292,306)
(63,238
-5.47%
OPERATING TRANSFERS -OUT
351,283
700,000
610,000
10.37%
ENDING FUND BALANCE-
S 2,839,677
S 3,163,000
$
$
2,508,351
5,748
-
$ 2,252,113
$ 1,425,028
$ 5,748
_
118,762
$
(1,083,323)
EQUIPMENT FUND
BEGINNING FUND BALANCE
S 101,622
$ 71,680
$ 5,748
$
REVENUES
-
12,285
-
118,762
OPERATING TRANSFERS -IN
80,000
-
EXPENDITURES
109,942
- 78,217
1 t8,762
118,762
-
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE -
S 71,680
S 5,748
$
$
5,748
79,639
141,000
280,000.
$ 5,748
$ 5,748
$ 50,624
I t2,200
328,000
S
STREET FUND
BEGINNING FUND BALANCE
$ 297,897
S 230,539
$ 79,639
S (29,015)
(28,800)
48,000
-36.43%
REVENUES _
71,359_
67,544
137,20_0
-
OPERA_TING TRA_N_S_FERS-IN
271,283
200,000
280,000
17.14%
EXPENDITURES
410,000
418,444
498,995
446,215
442,711
(56284)
-
OPERATING TRANSFERS -OUT
-
ENDING FUND BALANCE
$-230,539
S - 79,639
$
$
1,644
2,276,380
_
$ 50,624
$ 48,113
$ 2,276,380
_
$
46,409
RESERVE FUND
- 0-
S
$
-
BEGINNING FUND BALANCE
$ 1,776,380
S 1,776,380
$ 2,276,380
REVENUES
-
OPERATING TRANSFERS -IN
500,000.00
$
EXPENDITURES
$
$
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE
S 1,776,380
$ 2,276,380
$
$
2,276,380
16,932
15,000
$ 2,276,380
$ 2,276,380
$ 31,315
-
S
$
-_--
14,393
BEGINNING FUND BALANCE
S 134,400
$ 83,322
$ 16,932
84.95%
REVENUES
-
39,678
15,000
(15,000)
-100.00%
OPERATING TRANSFERS -IN
_
EXPENDITURES
51,078
106,068
617
15,000
15,000
-
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE
$ 83,322
$ 16,932
$
$
31,932
$ 31,315
$ 16,315
$
S
(15,617)
-48.91%
PARK PROPERTY DEBT FUND
--
BEGINNING FUND BALANCE
$
$
$
$
REVENUES
---- --
---
=
-
-
OPERATING TR_A_NSFERS-IN
EXPENDITURES
OPERATING TRANSFERS -OUT
-
ENDING FUND BALANCE
$
$
$
$
1,483,060
529,163
330,000
$
$
$ 1,347,416
358,647
100,000
$
$
CAPITAL PROJECTS FUND
-
BEGINNING FUND BALANCE
$ 1,796,060
$ - 1,327,938
S 1,483,060
S (135,644)
(170,516)
-9.15%
REVENUES
762,108
414,736
408,163
-32.22%
FE OPERATING TRANSFERS -IN-
-
-
330,000
230,000
-69.70%
EXPENDITURES
1,230,230
259,615
2,184,116
873,807
1,605,000
(579,116)
-26.51%
OPERATING TRANSFERS -OUT
ENDING FUND BALANCE
$ 1,327,938
S 1,483,060
$
$
158,107
7,024,759
5,987,679
610.000 1
S 1,347,416
$ 201,063
$ 5,963,596
5,245,383
546762
$
42,956
27.17%
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE
$ - 6,754,723
$- 6,329,536
S- 7,024,759
$ (1,061,163)
(742,296)
-15.11%
REVENUES
6,187,204
6,090,691
5,044,621
-12.40%
OPERATING TRANSFERS -IN
351,283
700,000
61Q000
63,238
-10.37%
EXPENDITURES
6,612,391
5,395,469
8,030,276
610 000
6,105,784
7,236,332
546 762
(793,944)
-9.89%
OPERATING TRANSFERS -OUT
351,283
700,000
610,000
63,238
-10.37%
ENDING FUND BALANCE
S 6,329,537
$ 7,024,758
$
4,982,162 1
$ 5,963,596
$ 3,972,647 1
$
(1,009,515)
-20.26%
Page 7 of 33
10/7/2009