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HomeMy WebLinkAbout02-03-2010 - Agenda PacketMEDINA, WASHINGTON CITY COUNCIL SPECIAL MEETING AGENDA MEDINA CITY HALL COUNCIL CHAMBERS WEDNESDAY, FEBRUARY 3, 2010 3:00 PM MAYOR CITY MANAGER BRET JORDAN DONNA HANSON DEPUTY MAYOR CITY ATTORNEY SHAWN WHITNEY STEVE VICTOR COUNCIL MEMBERS CITY CLERK PATRICK BOYD RACHEL BAKER DOUG DICHARRY JANIE LEE MARK NELSON KATIE PHELPS CALL TO ORDER 3:00 PM ROLL CALL DISCUSSIONS D1: 2010 Department Work Plans A. Public Works/Parks (Joe Willis) B. Development Services (Robert Grumbach) C. Finance (Nancy Adams) D. Administrative and Human Services (Rachel Baker) E. Police (Jeff Chen) F. Legal (Steve Victor) D2: Council Topics A. Regional Committees/Council Member Attendance 1. Eastside Transportation Partnership 2. WSDOT 520 Meetings 3. Part 150 Representative 4. Puget Sound Regional Council 5. Sound Transit 6. Suburban Cities Association 7. Councilmember Liaison to Park Board and Planning Commission 8. Alliances with Three Points Community Leaders & Bellevue City Council B. Review and Update City Council Rules and Guidelines C. Develop and Communicate Expectations of City Manager D. Establishing Best Practices in Council -Manager Form of Government ADJOURNMENT Next Regular Meeting - Monday, February 8, 2010; 6:30 pm. Medina City Hall • 501 Evergreen Point Road • Medina WA 98039 425-233-6400 phone • 425-454-8490 fax • www.medina-wa.gov Ni Ni IQ N N� V�v N N N_I N -� ED 1I s J s �I il W 1 -` (p ro NI -II WI Ut AI W N� CD I (D�. 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CL N N N CU CU N N N N N v Su N N CU CV CU N N N N �G 3 N 6. +st�4., r J UI t i.u3 i+ 03 CD M IF i.n 0 3 CD 1�h i City of Medina City Council Ground Rules for City Council Meetings and Council/Staff Interaction The following ground rules are established by the Medina City Council to guide how the city council conducts its business at city council meetings and interacts with city staff. The goal is to provide direction in how council members are expected to treat one another, city staff, constituents and others they come into contact with in representing the city of Medina. It further clarifies the city council's expectations of citizens and staff in the conduct of city business. 1. City Council Meetines City council meetings are most effective when a. Everyone on the council participates in discussion and voting (unless an individual member has a conflict). b. Meetings start on time and end on time (or early). c. The goal for each agenda item is clear and results in a decision. d. The council moves forward expeditiously without rehashing previously discussed information or engaging in conversation with the public during the business meeting. e. The city council conducts itself in a courteous, professional and respectful manner toward each other, the staff and the public. f. Council members maintain a balanced perspective, a sense of humor and have some fun in conducting the public's business. g. The staff (especially the city manager and city attorney) participate in council discussions by offering guidance, advice, options and draws upon their professional experience. h. The mayor uses the gavel to control the meeting and move it along including exercising the prerogative of the chair to call for timely breaks. L Council members do not surprise one another or staff at a public meeting with anything that could be discussed before- hand so that council members and staff can be prepared to respond. j. Council members speak with one voice once a vote has been taken and do not work to undermine the decision of the council. k. Council members read the agenda packet before hand and come to council meetings well prepared. I. Council members contact the appropriate staff with questions before the meeting. m. There is effective citizen participation/comment which is: i. Courteous. ii. Respectful. iii. To take place during the public comment portion of a Regular meeting only. iv. Not interrupting a presentation or Council discussion. V. Limited to three minutes and Council members do not engage the speaker in a discussion but rather refer the matter to the City Manager for an appropriate response and the public is informed of this practice a the beginning of the meeting. vi. On any issue on the Council agenda or any other item on which they choose to address. vii. A summary of more lengthy written material being submitted. viii. Not simply a reading of an item into the record. Page 1 of 3 n. Items on the council agenda will be addressed in the following order: i. An introductory staff presentation including background, analysis, options and a recommendation. ii. City council questions of staff. iii. City council discussion among itself. iv. Public comment is limited to one minute each and only if they have new information that has not already been mentioned or provided. V. Final city council discussion. vi. City council decision. 2. Other City Council Ground Rules a. Council member contact outside council meetings: It is considered acceptable for council members to contact each other outside council meetings for the purpose of obtaining information, answers to questions, etc. It is not appropriate to use such contact for the purpose "locking up" votes on an issue prior to a Council meeting to the exclusion of full debate, discussion and considered decision making among all members of the city council. b. Attendance via speaker phone: Each member of the city council is granted one meeting per year where he/she may be in attendance via speaker phone. 3. City Council/Staff Interaction Ground Rules In addition to the ground rules above which apply to the staff, the following also apply to council/staff interaction. a. Council members may ask for up to one hour of research on a city related topic or issue as long as the cumulative effect does not take staff away from accomplishing the council's work plan or work authorized by the city council. Anything requiring more staff time should be brought to the full city council consideration. b. Information generated by staff or addressed to the city council will be sent to the city council first and anything going to one Council Member will be sent to all council members. c. City staff should not lobby individual council members on any matters but rather should work through the city manager. d. Council members should not publicly criticize the city staff. If there are concerns it should be discussed with the city manager privately. e. Council members should at all times be respectful of staff and treat them as professionals. Approved by city council October 12, 2009. Page 2 of 3