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Home My WebLink About10-25-2010 - Agenda PacketMEDINA, WASHINGTON MEDINA CITY COUNCIL SPECIAL MEETING AGENDA Bellevue Christian School Three Points Elementary Multi -Purpose Room 7800 NE 28 St, Medina MONDAY, OCTOBER 25, 2010 6:30 PM MAYOR CITY MANAGER BRET JORDAN DONNA HANSON DEPUTY MAYOR CITY ATTORNEY SHAWN WHITNEY BRUCE DISEND COUNCIL MEMBERS CITY CLERK PATRICK BOYD RACHEL BAKER DOUG DICHARRY JANIE LEE MARK NELSON KATIE PHELPS CALL TO ORDER 6:30PM ROLL CALL PLEDGE OF ALLEGIANCE OTHER BUSINESS 1. Medina City Hall Expansion & Renovation Project Report Dave Clark Construction Manager 2. Discussion and Scheduling of Medina City Hall Expansion and Renovation Project Ground Breaking Ceremony 3. Discussion Concerning Draft 2011 Preliminary Budget ADJOURNMENT Next Regular Meeting - Monday, November 8; 2010; 6:30 pm City of Medina, Washington / 425-233-6400 phone / 425-454-8490 fax / www.medina-wa.gov Pagel of 3 Mark Nelson From: "John Connors" <JohnCon@lgnitionPartners.com> To: "Mark Nelson" <mark@nelsonarchitecture.net>; "Mike Willingham" <mike_willingham@msn.com>; "Mike Harley" <rsrman@aol.com>; "Mike Caldwell" <mcaldwell@medina-wa.gov>; "Mary Saad" <marys@saadcustomhomes.com>; "Mary Odermat" <mo7171 @aol.com>; "Mary Maron" <marymaron@gmail. com>; "mary bennett" <marybennett8@comcast.net>; "Mary harley" <mary.harley@comcast.net>; "L'louise Debutts" <Ilouisedebutts@juno.com>; "Kristen Edelhertz" <edelhertz@msn.com>; "Judie O'Brien" <judie@judieobrien.com>; "Jill Goncharoff' <jkjamm@comcast.net>; "Jerry Hartman" <jerhar@safeco.com>; "'James L. Quinn"' <jamq@jasquinn.com>; "Harold Wirum" <chwirum@comcast.net>; "Harry Matthews >" <harrymatthews@comcast.net>; "Halcomb, Pat" <pat.halcomb@sap.com>; "Greg Foster' <michael.g.foster@ragenmackenzie.com>; "Greg Bennett" <gben@comcast.net>; "George Reynolds" <geo.reynolds@comcast.net>; "Drew Blazey" <fieryblaze@msn.com>; "Donn Foreman" <dofo98@yahoo.com>; "Donn Foreman" <donnforeman@juno.com>; "Dodee Hand" <dodeehand@gmail.com>; "Dennis Gerlitz" <dgerlitz2@comcast.net>; "Debra Ricci" <driccijd@connectexpress.com>; "Delphine Stevens" <delphiness@msn.com>; <csmythies@comcast.net>; "Colin Radford" <cradford@comcast.net>; "Cathy O'Keefe" <cbok1@msn.com>; "C. James Frank" <jim@hcr-corp.com>; "Butch" <butch2@gwest.net>; "Bob Collett" <bob.collett@milliman.com>; "Bob & Connie Brog" <rlcybrog@msn.com>; "Blaise Goudy" <blaise@goudycc.com>; "Beth Swanson" <bethkswanson@hotmail.com>; "Barbara Baker Quinn" <bquinn@jasquinn.com>; "Allyson Jackson" <abjack5@comcast.net>; "Alison Bell" <alisonwbell@comcast.net>; "Vasos Demetriou" <vmd@demetriou.net>; "Tom, Sen. Rodney" <Tom.Rod ney@leg.wa.gov>; "Tom O'Keefe" <tom@okeefedevelopment.com>; "Thomas E. Edmonds" <tedmo@comcast.net>; "Thomas Morgan" <temjrmd@peoplepc.com>; "Susan Hutchinson" <SHutch4356@aol.com>; "Susan & Bill Potts" <Swpotts8@aol.com>; "Steve Brustkern" <Sbrustkern@aol.com>; "Shal Foster" <shalfoster@comcast.net>; "Ross Hunter" <ross@rosshunter.com>; "rollie dawson" <rolIie.dawson@gmail. com>; "Robert H Rudolph" <RRudolph@medina-wa.gov>; "Robbie Bach" <Robbieb@Microsoft.com>; "Peter Hambling" <hamblings@seanet.com>; "'Paul Saad"' <pauls@saadcustomhomes. com>; "Nichols, Clark R. (Perkins Coie)" <CNichols@perkinscoie.com>; "Miles Adam" <d bocek@comcast. net>; "Richard Fade" <RFade@lgnitionPartners.com>; "Kathy Connors" <kathymconnors@hotmail.com> Sent: Monday, October 25, 2010 3:00 PM Subject: RE: Medina City Budget Update Mark thanks very much for the heads up. First let me say I appreciate you and all other members taking the time to serve the community in an unpaid capacity on the Council. I am however adamantly opposed to yet another sizeable tax increase. I think it is important to provide context on taxes and spending from a Medina citizens `all -in" perspective. All -in would include Federal, State, County, City of Bellevue and Medina. I have gathered information on each of these taxing authorities to provide a frame of reference that I think is missing from elected officials thinking at every level of American government, including Medina's Council. The data is not easy to gather — if public companies made information this difficult to find and analyze the SEC would be all over them and the trial lawyers of America would have a field day extorting cash in pre trial settlements. The level of transparency in spending and disclosure of liabilities is truly awful. I think that is going to change over the next few years but it is certainly a short coming today. Let's look at each level. Federal 10/25/2010 Page 2 of 3 Since 2000 the Federal government has increased spending from $1.78 trillion per year to $3.8 trillion in this year's budget (actually there was not a budget passed simply resolutions to keep spending). The country's cumulative operating deficit stood at $5 trillion in 2000. So fro the Washington Administration to Clinton we ran up debts totaling $5 trillion. The cumulative deficit now stands at north of $13 trillion and at current projections will exceed $20 trillion in 5 years. This does not include the tens of trillions in unfunded promises for Medicare and Social Security. The fiscally reckless spending at the Federal level guarantees that every single Medina citizen will pay significantly higher taxes to pay this debt and anyone owning a business will also pay higher taxes in all forms — health care, excise taxes, you name it they will go up. State The state has had robust growth the last 20 years. The last 10 have been decent but nothing like the 1990's. Population is up 14% or so the last 10 years. State spending is up nearly 60% since 2000. Four times population growth. The overwhelming majority of this increase has gone to fund dramatic increases in wages, benefits and pensions for public union members or for health care. This is not sustainable and the increase in spending is why we have a horrific budget problem Citizens are just beginning to understand just how much public sector wages and compensation have increased. When they do fully understand, which will happen over the next two years they will be very unhappy. The state unions are now trying to get a very high state income tax passed that will impact a large number of Medina families and businesses. Coun King County appears to have increased spending by about 60% the last 10 years. Salaries and Wages have increased 60%. Have we received 60% more in services? I do not think so. The County has a ballot measure to increase the sales tax — to fund more salary, benefits and wage increases. The article below describes what is happening in San Francisco due to increased wages, benefits and pensions. It is crowding out all other spend and services are actually being decreased. The same thing is happening here — we just lack an enterprising press reporting where actual money is going. www.sfweekly.com/2010-10-20/news/let-it-bleed/ City of Bellevue The city is in my view quite well run on a relative basis. Yet spending for the City is up 50% in 10 years and Wages and Benefits are up 70%. The most recent City budget calls for 26% pension cost increases. Medina The data was hard to get. It appears apples to apples comparison (excluding capital and adjusting for transportation funding decrease) that Medina spending is up 40% but Salaries and Wages are up 86%. Mark, I think we are on a course of making Washington like California. We simply cannot afford to continue to fund the dramatic increases in union employee wages, benefits and retirement. It just has to be re -engineered like every other segment of the economy and every other aspect of or lives. I would ask these questions of the Council 1) What is the all in compensation of City employees (wages, health care and pension) today versus 2000? Why has it increased so dramatically? 10/25/2010 Page 3 of 3 2) Do employees have a Gucci health benefit plan? What is the employee % contribution to health care premium? What is the cost per employee to the City? 3) What age is assume for retiring from the pension plan? What is the employee contribution? Is it a defined contribution or defined benefit plan? If define benefit hwy can't these plans be converted to defined benefit? Are employees able to accumulate overtime, sick pay, vacation in the latter years of employment to spike their annual pension pay post retirement? Does this city pay for life time health benefits post retirement? What does retiree pay? 4) What has the city evaluated outsourcing to private contractors? 5) Can the city generate revenues — cell towers are an obvious idea so we have decent wireless coverage in homes. The following article is a very good read on the coming re -engineering of the public sector. We simply can't afford the system that elected officials have approved either intentionally (to get campaign cash and get out the vote efforts) or unwittingly. httn://blocs.the-american-interest.com/wrm/2010/02/ 12/feeding-the-blue-beast/ I am willing to lend my experience in financial matters to help the council. I do think we have to work at every level to restore sanity in public sector spending. If we don't the bond market and currency markets will force it and in the process the wealth ending and assets of America will get seriously impaired. Regards John From: Mark Nelson [mailto:mark@nelsonarchitecture.net] Sent: Friday, October 22, 2010 9:46 AM To: Mike Willingham; Mike Harley; Mike Caldwell; Mary Saad; Mary Odermat; Mary Maron; mary bennett; Mary harley; Ulouise Debutts; Kristen Edelhertz; Judie O'Brien; John Connors; Jill Goncharoff; Jerry Hartman; 'James L. Quinn'; Harold Wirum; Harry Matthews >; Halcomb, Pat; Greg Foster; Greg Bennett; George Reynolds; Drew Blazey; Donn Foreman; Donn Foreman; Dodee Hand; Dennis Gerlitz; Debra Ricci; Delphine Stevens; csmythies@comcast.net; Colin Radford; Cathy O'Keefe; C. James Frank; Butch; Bob Collett; Bob & Connie Brog; Blaise Goudy; Beth Swanson; Barbara Baker Quinn; Allyson Jackson; Alison Bell; Vasos Demetriou; Tom, Sen. Rodney; Tom O'Keefe; Thomas E. Edmonds; Thomas Morgan; Susan Hutchinson; Susan & Bill Potts; Steve Brustkern; Shal Foster; Ross Hunter; rollie dawson; Robert H Rudolph; Robbie Bach; Peter Hambling; 'Paul Saad'; Nichols, Clark R. (Perkins Coie); Miles Adam Subject: Fw: Medina City Budget Update Friends & neighbors, I am forwarding a special budget report from the Medina City Council. If you haven't already read this report, I would suggest you do. There are some proposed changes that will affect us all, but are necessary to develop a sustainable revenue stream, one that is not heavily dependant on fluctuating sales tax revenues to provide continued services to the residents of Medina. If you want to comment or provide feedback, please email me at my City email: mnelsonOmedina-wa.aov Mark L. Nelson Medina City Council Tel. 425-454-7704 Fax. 425-454-7803 10/25/2010 City of Medina City Hall and Police Station Expansion & Renovation Council Presentation October 25, 2010 To Council members: Katie Phelps Shawn Whitney, Deputy Mayor Doug Dicharry Mark Nelson Janie Lee Bret Jordan, Mayor Patrick Boyd I. Introduction II. Project Contractor & Consultants: a. Contractor: Par -Tech Construction i. Reference checks indicated that Par -Tech Construction is an average contractor with growing pains. As PTC operates farther away from their home office in Oregon, they have problems filing and keeping track of required paperwork. The project superintendent is critical for coordination and scheduling, and they have not y proposed a superintendent. Change orders will be a problem at first, but i the line on the first few proposals, it should improve as the project goe contracts and strong construction documents will help. For more in see full reference checks. ii. Reports to the Architect. b. Architect: Group Mackenzie: i. Responsible Architect on the project; will report to the Owner' 11 communication to the contractor will be through the Architect, pied on all communications. Any direction that has any potential f will be approved by the OR before released. Conducts one formal con meeting/month, one informal construction meeting per month. c. Owner's Representative: i. David A. Clark Architects, PLLC, Dave Clark, representative. Prim represent the City's best interests and to keep the project on time for th appropriate cost. Will be responsible for reviewing all communication on submittals and schedules, coordinating with city staff, city management and Ic Provides monthly written reports and council presentations as requested. Attends ever bi-weekly meeting with the Architect, and holds two construction meetings per month with the Contractor and reports the activity to the Architect. A US Green Building Council Member Firm with LEED Accredited Professionals Licensed Architects in Arizona, California, Colorado, Hawaii, Texas and Washington N G\ 0 CN CN 0 M M Council Presentation October 25, 2010 Medina City Hall & Police Station Page 2 III. Communication process: a. Contractor: i. Reports to the Architect, sends pay apps, RFI's & COPR's to the Architect. ii. Schedules the independent Inspectors. iii. Schedules the building inspections. Any direction given to the Contractor from any inspector will be processed through the Architect and the Architect will issue direction. iv. Sends submittals to the Architect. b. Architect: i. Reports to the OR. ii. Sends responses on RFI's, SI, COPR, etc to the contractor after obtaining approval from the OR. iii. Reviews Pay apps, forwards on to the OR for processing with the City. iv. Reviews Submittals, forwards on to the OR for review and comments. Returns submittals to the contractor after approval. c. Owner's Representative: i. Reports to the City Manager. ii. Handles all aspects of the project, oversees the Architect and separate bids, contracts, responsible for the overall budget and schedule. iii. Reviews all correspondence and approves any direction that has a potential cost impact. iv. Makes all city staff contacts. IV. Current Status: a. Pre -construction meeting 10/28/10, City Hall. b. Notice to Proceed will be issued the following week. c. Change orders: This is a remodel project, and there will be change and conflicts become apparent. d. Permit is being issued now, has some corrections that the Architec This will result in a change order from the contractor. V. Budget: No expenditures to date for construction. Please see attached VI. Miscellaneous: a. Pay Applications & schedule of values: AIA G702 standard form b. Change Orders: AIA G704 standard form (see attached sample) c. Salvage: The contractor is required to salvage and recycle as much required by BMP cerely, �4 � CL� Dave Clark AIA, LEED AP Owner's Representative David A. Clark Architects, PLLC is a Washington Company with Licensed Architects in Arizona, California, Colorado, Hawaii, Texas & Washington Finance Position Title: 2011 Salary/Benefits Current Responsibilities: Service Impacts: Finance Support • 5-6 Days per month . Maintains 2010 service levels. Temp Wages - Hourly $ 25,000 Payroll Tax (No Benefits) 1,900 . Assist with Accounts • Finance Director would spend 5-6 days per $ 26,900 Payable Data Entry and month doing data entry which takes time Cash/Bank Reconciliations away from other responsibilities. • Previous Director did not have Finance support. W2 and DRS mistakes were found which are taking hours of clean-up work and penalties on the back end. • Reassignment impacts: No one to assign to NEW FOR 2011: NEW DUTIES FOR • Utility Tax & Franchise • New for 2011 2011: Fees: Work with Utilities to get set up and then monitoring . New for 2011 • City Hall Expansion Project: $1.8M in additional AP Invoices to track & monitor . New for 2011 (25% increase) • Pass -through Revenues: • New for 2011 Revenue Management: Manual Tracking in Excel. Journal Entries from Non - Revenue (389) to Revenue (369) • Convert Cash Receipts to Paladin Cash Mgmt: Initial Setup, Export into Vision Financials Position Title: Maintenance Worker Salary Range Average Benefits 37% Salary & Benefits Range If (2) Maintenance Workers are taken: $137,636,- $161,310 • Will cut production and services in Y2 • Eliminate larger crew functions • Increase contracted services Footnotes: 1. Contracting with private contractor will add administrative time and cost 2011 Salary/Benefits $50,232-$58,872 $18,586 - $21,783 $68,818 - $80,655 Current Responsibilities: • conduct park checks, remove garbage • Fairweather, Viewpoint, Lake Lane, Medina Park, Medina Beach Parts • clean tennis courts • weed and brush control • dock maintenance Viewpoint & Lake Lane . • Fairweather Preserve trail maintenance • Tennis court cleaning/fence/tennis nets • irrigation/fertilize/ mow and edge parks • Leaf and debris removal and disposal • storm drainage/ inlet cleaning • snow plow and sander operation • spring park preparation/fall winterization • planting/ pruning/ landscape maintenance • playground checks and maintenance • install park furniture • install public notices/reader boards • retrieve records from storage • seasonal lights • equipment maintenance • street RNV and median maintenance • street sign replacement • hazardous tree removal • guard rail maintenance • future SR 520 lid and pathway maintenance • special requests • Medina Park pond vegetation trimming • Medina Days support • Building Repairs • Emergency event coverage • Capital Projects Service Impacts • reduce to once a week • reduced maintenance schedule • reduce to once a year • only when obstructing walkways • check semiweekly • lower priority • reduce to spring only • reduce watering and fertilizing and mowing • reduce frequency to seasonal • contract services during major storms' • reduce to two crews/eliminate one plow • eliminate aeration and thatching • reduce to ornamentals only • reduce to monthly • eliminate • only as needed/permit applicants post own • eliminate/ departments handle own records • eliminate • routine maintenance/contract repairs' • reduce or contract out to private contractor' • contract out to private contractor' • contract out to private contractor' • contract out to private contractor' • contract out to private contractor' • only as needed / lower priority • eliminate • reduce support • limit to smaller repairs/contract out • overtime cost increase • reduced staff support/participation in projects/ contractor to provide Central Services Position Title: Projected 2011 Salary/Btnefilts Current Responsibilities: Service impact Information Systems • Provides notary & passport services • Delayed troubleshooting resource for IT Coordinator • Provides network printer maintenance issues/concerns • Researches, manages office & computer equipment • Loss of valuable knowledge/experienced Salary Range $50,758 - $58,980 purchasing & maintenance city resource Average Benefits 37% $18,740 - $21,823 • Conducts daily server backups • Reduced back up coverage for Salary & Benefits $69,488 - $80,803 . Provides desktop maintenance to city departments development services & central services Range • Acts as help desk for technical support matters departments • Manages & coordinates IT vendors & services • Postponed response to IT upgrades & • Prepares & monitors annual IT budget and website updates authorizes invoice payments . • Delayed website updates and delivery of e Provides back up to Administrative Assistant electronic communications • Provides back up to Development Services • Potential elimination of passport and e Performs website updates and maintenance notary services including FilePro and Gov Delivery services • Phones set to auto answer more frequently • Reduced front counter attendance during operating hours Central Services Position Title: Projected 2011 Salary/Benefits Current Responsibilities: Service impacts Administrative • Opens & closes city hall daily • Phones set to auto answer/night service Assistant • Orders & maintains office supplies • Reduced front counter attendance • Supports public records request responsibilities during operating hours Salary Range $50,748 - $58,980 . Creates & issues public meeting & development • Elimination of passport & notary Average Benefits 37% $18,777 - $21,823 notices services Salary & Benefits $69,525—80,803 . Provides notary & passport services • Limited back up assistance to Range • Retrieves and distributes mail development services • Offers integral support for creation of city • Back log of records maintenance, newsletter including filing, scanning, maintenance, • Updates city website including File Pro & destruction, posting to website and GovDelivery programs delivering electronically • Supports records management program, • Website updates delayed including general file maintenance & • Reduced newsletter issues destruction of electronic & hard copy records • Potential reduction of city hall business • Scans incoming & outgoing records hours • Offers internal and external customer service to • Elimination of administrative support to front counter & phones city departments, boards & committees • Provides general administrative support to city • Delayed response times to public manager & central services records requests • Generates pass through consultant invoices and • Loss of valuable employee resource and processes customer payments customer contact • Acts as primary cashier, balances petty cash • Reassignment of general administrative daily, reconciles & deposits daily receipts support tasks to department director • Processes animal license applications and would hinder records management manages database program, interrupt electronic delivery of • Provides administrative support to Park Board, public records and information, delay attends meetings, records minutes public records request responses, and • Provides back up to City Clerk detract availability for research inquiries • Provides back up to Development Services and accomplishing department goals & • Provides administrative support to Medina Days projects Committee Development Position Title: 2011 Salary/Benefits Current Responsibilities: Service Impacts Permit Coordinator • Receives and distributes permit • All duties will be re -assigned to other employees* applications • Customer service will be limited to certain hours or by Salary Range $51,792 - $59,136 . Coordinates permit review with appointment* consultants • Director and Building Official responsibilities will shift Average Benefits 37% $19,163 - $21,880 . Prepares and issues permits/ towards more administrative duties including state $70,955 - $81,016 Salary & Benefits finalizes permits, and closes files and county reports, records management, planning Range . Performs records maintenance for commission minutes, permit receipt and issuance, permits/ logs/ inspections coordinating inspection, etc • Provides customer service including • Increase in building official work hours resulting in responding to inquires, researching additional costs to support Clyde Hill issues, etc • Proposed fee -schedule will need to be re-evaluated • Manages billing and collection of to reflect changes is service costs* pass -through fees • Reduced code enforcement * • Prepares monthly reports for • Longer implementation time for new permit tracking council, census, assessor and Dept software* of Revenue • Less staff time for council priorities* • Conducts public records request . Postponement of department efforts to update forms, research files and procedures* • Provides backup for Central Services *Impacts if furloughing is implemented • Takes planning commission minutes 2011 Budget Operations GAP General Fund & Street Fund General Fund Revenue $ 4,690,437 Street Fund Revenue $ 133,000 General Fund & Street Fund Revenue $ 4,823,437 General Fund Expense Street Fund Expense General Fund & Street Fund Expense General & Street Fund Operations Gap General Fund Street Fund General & Street Fund General Fund Street Fund General & Street Fund General & Street Fund Balances Gap Tree Fund Beginning Fund Balance Tree Fund Revenue Tree Fund Expense Ending Fund Balance $ 4,956,880 $ 411,002 $ 5,367,882 (544,444) Beginning Fund Balances: $ 1,443,188 $ 134,471 $ 1,577,659 Ending Fund Balances: $ 931,746 $ 101,469 $ 1,033,214 (544,444) $ 24,299 $ 1,000 $ (15,000) $ 10,299 Options to Fill Gap Revenue from 5% Utility & Franchise Fee Furloughs for Non -Police Staff 2080 hrs per year/8 hrs = 260 working days/per year Per day: 6-12 days range: 1 staff position cut (dependent on actual salary) 2 staff positions cut (dependent on actual salary) $600, 795 $3, 986 $23,916 - $47,832 $69, 000 - $81, 000 $138,000 - $162,000 2011 Comparative Summary by Fund PRELIMINARY - DRAFT 2011 2011 2011 2008 2009 2010 2010 Preliminary $ % DESCRIPTION Actual Actual Budget Forecast Budget Change Change GENERAL FUND BEGINNING FUND BALANCE $ 2,839,677 $ 3,163,000 $ 2,324,925 $ 2,324,925 $ 1,443,198 $ (881,737) -37.93% REVENUES 5,556,448 4,365,285 4,790,837 4,500,019 4,690,437 $ (100,400) -2.10% OPERATING TRANSFERS -IN - - $ _ EXPENDITURES 4,533,125 4,593,360 5,074,859 4,834,993 4,956.890 117,979 2.32% OPERATING TRANSFERS -OUT 700,000 610,000 5467,62 546,762 245 000 301,762 55.19% $ 3,163,000 $ 2,324,925 $ 1,494,141 $ 1,443,188 $ 931,746 $ (562,395) -37.64% ENDING FUND BALANCE EQUIPMENT FUND BEGINNING FUND BALANCE $ 71,680 $ 5,748 $ 5,748 $ 5,748 $ 8,633 $ 2,885 50.19% REVENUES 12,285 - _ _ $ - - OPERATING TRANSFERS -IN - 118,762 118,762 $ 118,762 -100.00% EXPENDITURES 78,217 118,762 115,877 118,762 100.00% OPERATING TRANSFERS -OUT - - _ ENDING FUND BALANCE $ 5,748 $ 5,748 $ 5,748 $ 8,633 $ 8,633 $ 2,885 50.19% STREET FUND BEGINNING FUND BALANCE $ 230,539 $ 79,639 $ 93,420 $ 93,420 $ 134,471 $ 41,051 43.94% REVENUES 67,544 139,285 112,200 87,000 133,000 $ 20,800 18.54% OPERATING TRANSFERS -IN 200,000 280,000 328,000 328,000 245,000 $ 83,000 -25.30% EXPENDITURES 418,444 405,505 442,711 ` 373,948 411,002 31,709 7.16% OPERATING TRANSFERS -OUT - - - _ ENDING FUND BALANCE $ 79,639 $ 93,420 $ 90,908 $ 134,471 $ 101469 $ 10,561 11.62% RESERVE FUND BEGINNING FUND BALANCE $ 1,776,380 $ 2,276,380 $ 2,276,380 $ 2,276,380 $ 2,276,380 $ - REVENUES - - _ $ _ OPERATING TRANSFERS -IN 500,000 1 $ EXPENDITURES _ OPERATING TRANSFERS -OUT 200,000 200,000 $ 2,276,380 $ 2,276,380 $ 2,276,390 $ 2,276,380 $ 2,076,380 $ (200,000) ENDING FUND BALANCE TREE FUND BEGINNING FUND BALANCE $ 83,322 $ 16,932 $ 23,770 $ 23,770 $ 24,299 $ 529 2.23% REVENUES 39,678 9,700 - 707 1,000 $ 1,000 - OPERATING TRANSFERS -IN - - $ _ _ EXPENDITURES 106,068 2,862 15,000 178 -15,000 0.00% OPERATING TRANSFERS -OUT - - ENDING FUND BALANCE $ 16,932 $ 23,770 $ 9,770 $ 24,299 $ 10,299 $ 1,529 17.437/. CAPITAL PROJECTS FUND BEGINNING FUND BALANCE $ 1,327,938 $ 1,483,060 $ 1,538,868 $ 1,538,868 $ 1,264,841 $ (274,027) -17.81% REVENUES 414,736 494,903 518,647 418,647 542,084- 23,437 4.52% OPERATING TRANSFERS -IN - 330,000 1 100.000 100,000 200,000 100,000 100.00% 259,615 769,095 1,753,583 792,674 1,935,417 (181,834) -10.37% EXPENDITURES OPERATING TRANSFERS -OUT - - I _ _ ENDING FUND BALANCE $ 1,483,060 $ 1,538,868 $ 403,932 $ 1,264,841 $ 71,508 ` $ (332,424) -82.30% TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE $ 6,329,536 $ 7,024,759 $ 6,263,111 $ 6,263,111 $ 5,151,813 $ (1,111,298) -17.74% REVENUES 6,090,691 5,009,173 5,421,694 5,006,373 5,366,521 (55,163) -1.02% OPERATING TRANSFERS -IN 700,000 610,000 546,762 546,762 445000 (101,762) -18.61% EXPENDITURES 5,395,469 5,770,822 7,404,915 6,117,671 7,318,299 86,616 1.170 OPERATING TRANSFERS -OUT 700,000 61Q000 546 762 546,762 445 000 101,762 18.61% $ 7,024,758 $ 6,263,110 $ 4,279,880 $ 5,151,813 $ 3,200,035 $ (1,079,845) -25.23% ENDING FUND BALANCE 10/25/2010 2010 Expense Forecast Revisions since 10/1112010: 2010 Impacts to 2011 Legislative (11,200) Moved $5,700 from 2010 to 2011 for Alyson Jackson 5,700 Municipal Court (8,000) Revised Public Defender, Municipal Court 0 Legal (19,000) City Attorney ($25K), add $6K to Special Counsel 0 Finance 0 Removed 2011 Level Increase from Exempt Salary (1,999) Central 19,389 IT net incr $7K (IT backup, SW Svcs), ARCH incr 12K 0 Development 0 Removed 2011 Level Increases from Exempt Salaries (5,691) Police (31,414) Revised OT, Jail Services estimates based on actuals 0 Emergency Prep 18,000 Homeland Security $18K Exp 2010/$18K Rev in 2011 0 Lifeguards 0 Revised 2011 Shift to 12pm-7pm (1 hour reduction) (3,388) Parks (19,000) Incr Supplies, Move $24K into 2011 Prof Services 24,000 Street (15,000) Revised Storm Drain Maintenance 0 Misc. Sept Actuals- Revise Actuals 11,747 Revised to Actuals as of Sept 2010 0 General & Street Fund Revisions: (54,478) 18,622 Capital (447,242) Move $96.5K 12th and $364K City Hall into 2011 460,032 Capital Fund Revisions (447,242) 460,032 Total Revisions: (501,720) * Please note, some items were delayed until 2011. ** $18K Added to Homeland Security Expense in 2010. $18K Added to 2011 Revenue (Will be reimbursed in 2011) 478,654 Utility Tax and Franchise Fee Options Base Medina reported by For each 1%: Revenue at Utility Taxes: Utilities Factor 5% Puget Sound Energy $5,856,494 $58,565 $292,825 Electric Gas Allied Waste $522,000 $5,220 $26,100 Garbage Comcast $803,700 $8,037 $40,185 Cable Television gwest $391,667 $3,917 $19,583 Telephone Local Cellular Phone (Top 4) $1,197,768 $11,978 $59,888 Total Utility Tax: $87,716 $438,581 Annual Revenue (Medina) For each 1%: Franchise Fees Total Base: Factor Allied Waste Garbage $522,000 $5,220 $26,100 Comcast Cable Television $803,700 $8,037 $40,185 City of Bellevue Water $1,112,543 $11,125 $55,627 Sewer $806,029 $8,060 $40,301 Total Franchise Fees: $32,443 $162,214 Total Utility Tax & Franchise Fees: 1 $120,159 $600,795 Per household/per year. $102 $511 Maximum % Allowed: 6% Cap No Cap NoCap 6% Cap 6% Cap Maximum % Allowed: Assumes 5.5% Agreement 5% No Cap No Cap For Reference Only Clyde Hill Rate %'s $351,396 6% $20,880 4% $72,333 9% $23,500 6% $71,866 6% $539,975 Medina Revenue at Clyde Hill Rate %'s: $28,710 5.5% $40,185 5% $38,939 3.5% $28,211 3.5% $136,045 $676,020 10/25/2010 Attachment B