HomeMy WebLinkAbout01-11-2011 - Supplemental MaterialsJanuary 11th, 2010
I am proud to announce the creation of the Medina Police Foundation, a non-profit corporation
created to support the services of the Medina Police Department. The Foundation will be a
vehicle to raise money for additional security measures and equipment that the city cannot
fund, and a way for the community to participate in improving our public safety.
When Sarah and I chose to move to Medina to raise our family, there were several factors but
chief among them was the sense of safety this community enjoys. Over the past ten years I've
come to really appreciate that any time I have needed assistance, the Department has been
quick to respond.
Because we are a small community, I know that many of you are aware of the dedication and
sacrifice of the men and women who are our police professionals. The Medina Police
Foundation aims to foster public support to ensure the highest level of public safety in our
community.
I invite you to send your support to the Medina Police Foundation at the address below. Your
contribution of $250, $500, or $1000 will help us achieve a successful launch of the Foundation.
I also invite you to join our Facebook group, Medina Police Foundation, and support the cause,
share with your friends, and join the online conversation about ways in which the Foundation
might support our Police Department and the men and women who keep our neighborhoods
safe.
Please send your generous support to:
Medina Police Foundation
PO Box 882
Medina, WA. 98039
Your neighbors,
David and Sarah Doud
3211 Evergreen Point Road
Tel. 425 4541859
Budget Discussion
January 11, 2011
The Washington State Auditor's
Office and Association of
Washington Cities strongly
encourage the adoption of a
Sustainable Budget for the Long
Term.
HISTORICAL VIEW
REVENUE
• General Fund Operating Revenues experienced severe
declines during the years: 2002, 20037 20047 2009 and
2010.
• The "Historical View of General Operating Fund" shows
historical trends and volatility of significant Revenue
Source items.
— Property Tax Revenues are either stable or show a steady
increase over the 10 year period.
— Sales Tax Revenues are volatile and hard to predict. Spending is
dependent on economic factors.
— Bugg Permit Revenues are also dependent on economic
factors.
HISTORICAL VIEW
EXPENSE
• Expenditures have increased by 29% for the 10 year
period from 2001 to 2010.
-The increase of $1 M in Expense over 10 years is
primarily attributed to inflation increases, which impact
salaries and cost of goods & services. CPI indexes
averaged 2.5% per year during this historical period,
which closely aligns with the increase.
-The City also added Emergency Preparedness and
Lifeguard Services during this period.
•FTE's have remained fairly constant at 23-24 FTE's each
year for 10 years
HISTORICAL VIEW
RESERVE FUND
The Reserve Fund has historically fluctuated
between $917K and $2.3M for the 10 year period from
2001 — 2010.
2011 BUDGET PROCESS
• In August and September, the Council held 2 Budget Study
Sessions and 1 Council Meeting where they focused on
becoming educated on the cost of services, identified
structural problems and considered solutions for creating a
long term, sustainable budget.
• In October, Council held another Study Session and Council
Meeting where they reviewed options to fill a $550,000 gap.
October Council Policy direction was to adopt a utility tax and
franchise fee ordinance of 3%, representing a revenue source
of $300,000 in 2011 and transfer $200,000 from the Reserve
Fund to the General Operating Fund.
• In November, the Council held a final public hearing and
directed staff to place the 2011 Budget on the December
Agenda with no changes. In December, the Council Adopted
the 2011 Budget with an agreement by Council to have a 2011
Budget Discussion in January 2011.
2012 Budget Preparation
Council will develop an approach to address long-term
sustainability of ongoing revenues and expenditures.
• Staff will research and draft Financial Policies related
to Fund Balances, Reserve Fund and Investments for
Council consideration.
• Council will provide policy direction for labor contracts
as contracts are renegotiated.
• Staff will review the operational structure to
identify expense reduction efficiencies.
• Council will direct staff to review additional
revenue sources as needed.
Historical View of General Operating Fund
2001-2011
(Projected) (Budget)
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
$ 1,304,549 $ 2,767,561 $ 2,484,427 $ 2,059,535 $ 2,018,490 $ 2,473,487 $ 2,648,364 $ 2,839,677 $ 3,163,000 $ 2,324,925 $ 1,537,844
$ 6,124,767 $ 4,685,722 $ 4,057,388 $ 4,332,382 $ 5,007,633 $ 4,941,492 $ 5,353,737 $ 5,556,448 $ 4,365,285 $ 4,482,868 $ 5,041,334
$ 1,600,858 $ 1,910,134 $ 1,973,428 $ 2,055,809 $ 2,071,183 $ 2,099,794 $ 2,119, 789 $ 2,204,458 $ 2,214,622 $ 2,263,257 $ 2,410,929
$ 3,277,318 $ 1,337,423 $ 947,292 $ 1,226,415 $ 1,167,048 $ 1,139,683 $ 963,548 $ 1,599,044 $ 1,140,321 $ 992,217 $ 1,000,000
$ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ 300,398
$ 556,156 $ 824,133 $ 459,197 $ 478,945 $ 800,579 $ 778,489 $ 856,942 $ 682,583 $ 258,136 $ 354,876 $ 486,500
$ 210,801 $ 183,841 $ 222,772 $ 127,625 $ 359,504 $ 250,120 $ 440,785 $ 405,528 $ 352,945 $ 504,956 $ 409,093
$ 194,932 $ 185,119 $ 196,675 $ 188,895 $ 266,267 $ 171,318 $ 243,127 $ 259,269 $ 156,499 $ 170,691 $ 194,000
it $ 284,703 $ 245,072 $ 258,024 $ 254,693 $ 343,052 $ 502,088 $ 729,546 $ 405,566 $ 242,762 $ 196,871 $ 240,414
$ - $ 41,000 $ - $ - $ - $ - $ - $ - $ - $ - $ 200,000
$ 3,667,087 $ 3,684,396 $ 3,802,405 $ 3,868,427 $ 4,153,636 $ 4,212,208 $ 4,811,141 $ 4,533,125 $ 4,593,360 $ 4,723,187 $ 4,967,116
$ 154,951 $ 139,470 $ 23,282 $ 18,915 $ 74,591 $ 10,500 $ 13,338 $ 21,061 $ 17,445 $ 26,296 $ 32,700
$ 91,587 $ 104,850 $ 124,730 $ 118,885 $ 81,225 $ 100,546 $ 112, 925 $ 105,816 $ 108,151 $ 106,250 $ 120,500
$ 371,135 $ 275,393 $ 300,995 $ 343,752 $ 308,208 $ 406,175 $ 429,955 $ 491,596 $ 491,714 $ 564,745 $ 593,909
$ 293,074 $ 427,022 $ 429,779 $ 436,143 $ 49 7, 346 $ 474,214 $ 502,715 $ 420,197 $ 444,238 $ 460,654 $ 444,957
$ 1,310,709 $ 1,183, 531 $ 1,303,921 $ 1,269,775 $ 1,329,017 $ 1,311,583 $ 1,595,253 $ 1,694,067 $ 1,83Z354 $ 1,768,805 $ 1,935,384
$ 497,040 $ 538,454 $ 556,183 $ 56ZO65 $ 562,679 $ 581,973 $ 599,159 $ 631,334 $ 667,309 $ 711,636 $ 719,999
d $ - $ - $ 58,153 $ 62, 773 $ 254,471 $ 136,858 $ 303,928 $ 132, 383 $ 118,827 $ 115,650 $ 110,512
$ 635,727 $ 663,404 $ 658,274 $ 677,637 $ 673,226 $ 810,632 $ 821,560 $ 735,953 $ 528,476 $ 653,874 $ 670,931
$ 31Z 864 $ 352,272 $ 347,088 $ 378,482 $ 372,873 $ 379,727 $ 432, 308 $ 300,718 $ 384,846 $ 315,277 $ 338,224
$ 1,009,023 $ 1,325,460 $ 679,875 $ 505,000 $ 399,000 $ 554,407 $ 351,283 $ 700,000 $ 610,000 $ 546,762 $ 245,000
$ 2,753,206 $ 2,484,427 $ 2,059,535 $ 2,018,490 $ 2,473,487 $ 2,648,364 $ 2,839,677 $ 3,163,000 $ 2,324,925 $ 1,537,844 $ 1,567,062
n 1,448,657 (268, 779) (424, 892) (41, 045) 454,997 174,877 191,313 323,323 (838, 075) (787, 081) 29,218
24 24 24 23 23 23 23 24 24 24 24
$ 917,380 $ 1,776,380 $ 1,776,380 $ 1,776,380 $ 1,776,380 $ 1,776,380 $ 1,776,380 $ 2,276,380 $ 2,276,380 $ 2,276,380 $ 1,876,380
City of Medina
City Hall and Police Station Expansion & Renovation
Council Report
January 11, 2011
To Council members:
Katie Phelps
Shawn Whitney, Deputy Mayor
Doug Dicharry
Mark Nelson
Janie Lee
Bret Jordan, Mayor
Patrick Boyd
Via: Donna Hanson, City Manager
From: Dave Clark, Owner's Representative
Subject: City Hall Construction Project, Executive Summary
Reporting period covered: December 9, 2010 to January 11, 2011
Current Status: Contractor is completing the excavations for the north and south additions. Corrections
to the previously discovered structural items are being addressed in the wood framing. All pollution
issues have been completed. Working on correction of defect found in east retaining wall.
Schedule: Contractor's schedule shows three weeks behind due to PSE, pollution and
correcting structural problems discovered. Schedule is currently set for completion on
RFI's: Fifteen new "Requests for Information" (RFI's) have been issued from the
Architect for a total of thirty-nine. Questions relate primarily to structural conflict
wall, storm piping and other framing details.
Specific Issues:
a. Excavation and removal of existing concrete along the east retainin
the building and the parking lot) showed that the wall has cracked and
water at the footing line. The contractor came up with a cost effective so
will require some changes in the lower floor locker rooms. The Architect is cu
drafting up that change for changes to the recently installed plumbing lines.
b. One issue relating to the 8x8 perimeter beams was solved as the contractor removed
the entire wall and reframed it to current standards. This work was done for the cost
of the proposed structural bracing but without the architectural impacts to the
interior.
A US Green Building Council Member Firm with LEED Accredited Professionals
Licensed Architects in Arizona, California, Colorado, Hawaii, Texas and Washington
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Medina City Hall & Police Station
Page 2
3. Building permit revisions: The Architect has been instructed to complete the changes to the
permit drawings and issue final drawings with a cost proposal to the contractor.
4. Neighbors: The neighbor to the north was unhappy with the amount of construction vibration
early in the morning. After -listening to her concerns, the contractor agreed to change his start
time from 7 until 7:30 AM and limit the warm up time. He will also not allow trucks to idle
north of the trailer to help with vibration.
5. Change Orders: We have processed change order 2 for the problem waste in the amount of
$40,147. Pending changes, not including the police design change, are estimated at $32,000
a. Police design change: After reviewing the plans with Police to make sure they fully,
understood the layout, several design changes were proposed for consideration to
optimize the use of the space. Several changes were credits to help offset the cost of
the adds. Please see the attached plan and cost estimate. As this is a design change,
council approval is required prior to implementation.
6. Budget: Please see attached.
Respectfully submitted for the record.
Dave Clark AIA, LEED AP
Owner's Representative
David A. Clark Architects, PLLC is a Washington Company with Licensed Architects in Arizona, California, Colorado, Hawaii, Texas & Washington
Par Tech Construction
Medina City Hall & Police Addition & Renovation
Lower Floor design changes
Created
07-Dec-10
{
ITEM I
Q
UNIT COS
SUM
TOTAL
1. ADD EVIDENCE CABINET
7UA
$ 4,363
Add new base cabinet
LF
2. RELOCATE SINK IN EVIDENCE CABINET
$ -
Move sink 3' north
13. DELETE HOLDING CELL & ADD NEW TREX
BENCH
$ (2,000)
Prefabricated holding cell
(1)
EA
New bench & cuff ring
1
EA
14. ADD CARPET IN POLICE 101,102,107
$ 2,400
Carpet
74
SF
5. REVISE DOOR 120 FROM PAIR TO SINGLE
$ (200)
6. RELOCATE CARD READER FOR
DOOR 120 TO DOOR 119B
$ -
Move card reader to Chiefs office
No CR, only RI
7. ADD SPEAKER IN POLICE 102
$ 952
Speaker & Volume Control
1
EA
S. REVISE ADA SHOWERS TO NON-ADA SHOWERS
$ (1,360)
Revise showers to non-ADA 1 1
1EA
SUB TOTAL ........................ ... ..................... ............... $ 11,857
General Conditions $ 328
WSST 9.5% 11,857.00 $ 1,126
Architect's fee Est 3,000.00 $ 3,000
Permit Est 1000.00 $ 1,000
David A. Clark Architects, PLLC MCH Police Design Changes 011111:, Page 1 Printed 1/11/2011, 10:45 AM
Medina City Hall & Police Station Expansion & Remodel Project
Project Budget Status
January 11, 2011
ACCOUNT NUMBER DESCRIPTION
Project Added Expenses Total
Budget Services/CO
Budget recap 011111
David A. Clark Architects, PLLC
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