HomeMy WebLinkAbout05-09-2011 - Agenda PacketMEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING AGENDA
St. Thomas School, Commons Room
8300 Northeast 12 Street, Medina
MONDAY, MAY 9, 2011
5:00 PM 1
MAYOR
BRETJORDAN
DEPUTY MAYOR
SHAWN WHITNEY
COUNCIL MEMBERS
PATRICK BOYD
DOUG DICHARRY
JANIE LEE
MARK NELSON
KATIE PHELPS
OPEN HOUSE
1. State Route 520 Eastside Project Design and Project Update
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PRESENTATION
CITY MANAGER
DONNA HANSON
CITY ATTORNEY
BRUCE DISEND
CITY CLERK
RACHELBAKER
5:00 - 6:30 PM
6:30 PM
P-1: WSDOT: State Route 520 Eastside Project Design and Project Update
PUBLIC COMMENTS
At this time, citizens may address the City Council regarding any issue related to city business, excluding
public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be
limited to three minutes per person, per meeting. Those who have service requests or complaints are
encouraged to first bring such matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on
official City business. In order to accomplish all the business on the agenda and be respectful of
everyone's time, Council Members will not be able to engage in dialogue with individual members of the
audience.
REPORTS AND ANNOUNCEMENTS
RA-1: Mayor
RA-2: Council
RA-3: Advisory Boards/Commissions/Committees
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of April 11, 2011 City Council Regular Meeting Minutes
CA-2: Approval of April 27, 2011 City Council Special Meeting Minutes
CA-3: Approval of April, 2011 Check Register
CA-4: Receipt of Approved March 22, 2011 Planning Commission Meeting Minutes
CA-5: Schedule June 13, 2011 Public Hearing for Off -Site Accessory Use
CA-6: Schedule June 13, 2011 Public Hearing for Draft Six -Year Capital
Improvement Plan/Transportation Improvement Plan 2012-2017
OTHER BUSINESS
OB-1: Proposed Budget Amendment Ordinance, Amendment B
OB-2: City Council Agenda Calendar
ADJOURNMENT
Next Study Session - Monday, May 23, 2011; 6:30 pm
St. Thomas School, Commons Room
Next Regular Meeting — Monday, June 13, 2011; 6:30 pm
St. Thomas School, Commons Room
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Medina City Council May 9, 2011 Page 2 of 2
+/9!.1&/ 11
ITEM P-1
Aft
wrWashington Mate
o Department of Transportation
SR 520 Medina to SR 202:
Eastside Transit and HOV Project
84' Avenue NE Roundabout Concept
Memorandum
April 22, 2011
Prepared by:
41�
Eastside Corridor Constructors
ITEM P-1
1.0 INTRODUCTION
This paper is a memorandum summarizing the proposed roundabout concept for the 84th
Avenue NE interchange on SR 520. The information in this document is based on a feasibility
level study of the roundabout concept shown in the figure below.
84th Avenue N.E. Lid
The roundabout concept shown is based on a feasibility analysis of the traffic operations and
design footprint. This feasibility study was conducted to determine whether the concept could
meet the design year traffic volumes developed by WSDOT and whether the general footprint
would fit within the physical space identified in the WSDOT base configuration. The analysis
found that both of these criteria could be met.
The feasibility analysis identified opportunities to enhance the concept by providing priority
traffic movements and minimizing potential queue blocking concerns.
As the roundabout concept was being developed by Eastside Corridor Constructors (ECC),
several concerns associated with the roundabout were identified through dialogue with WSDOT
and elected officials from the local communities. This paper will speak to several of these
concerns. However, specific details cannot be determined at the feasibility level of
development. The normal design refinement process will work through the details and address
these and other issues in more specificity.
SR 520 Eastside Transit and HOV Project
Roundabout Memo April 2011
1
ITEM P-1
2.0 ROUNDABOUT FUTURE VOLUMES
Traffic volumes for design were estimated based on WSDOT design year 2030 PM peak hour
traffic projections for the half -diamond interchange concept at 84th Avenue NE. The volumes
estimated will be reviewed and verified as part of the design development, but provide a
reasonable set of volumes for this initial assessment of the roundabout concept.
The PM peak hour volumes were used for this analysis as they represent the highest anticipated
recurring volume at the roundabout. In developing these volumes, WSDOT did not assume
tolling on SR 520. With tolling in place, the actual volumes may be lower, however these will
still be used to provide a worst -case projection of traffic.
The estimated traffic volumes by movement are listed in the Table 1 below and shown
graphically in Figure 1.
Table 1- 2030 PM Peak Hour Volume
Estimates
Eastbound Off Ramp
Left
30
Thru
100
Right
350
Northbound 84th Avenue NE
Left
480
Thru
100
Right
50
Westbound NE 28th Street
Left
30
Thru
290
Right
5o
Southbound 84th Avenue NE
Left
30
Thru
20
Right
100
Total Vehicles
The highest projected volumes during the peak hour are trips northbound on 84th Avenue NE
and Westbound NE 281h street, both destined to westbound SR 520.
SR 520 Eastside Transit and HOV Project Roundabout Memo April 2011
2
ITEM P-1
Figure 1— Roundabout Traffic Volumes by Movement
3.0 ROUNDABOUT OPERATIONS
The roundabout concept feasibility analysis evaluated the design year 2030 traffic operations
for the PM peak period to assess the volume to capacity ratio of the facility. This ratio provides
a good indication of the facilities ability to accommodate future traffic volumes.
3.1 Capacity Assessment
The analysis found that a single lane roundabout could meet the design 2030 PM peak hour
volume projections. This assessment was made based on the volume to capacity ratio of a
single lane roundabout. The volume to capacity ratio is a measure of the amount of traffic
(volume) on a given facility in relation to the amount of traffic the facility was designed to
handle (capacity). A volume to capacity ratio of 1.0 indicates a facility is operating at capacity.
The analysis found a single lane roundabout would have a volume to capacity ratio of 0.65.
SR 520 Eastside Transit and HOV Project Roundabout Memo April 2011
3
ITEM P-1
This ratio indicates that a single lane facility could operate at this location. While a single lane
facility would operate, it would require all vehicles to interact and use the single roundabout
lane. This single lane would change the travel options that exist today where specific travel
movements are able to traverse the interchange without directly sharing lanes with other
movements. Specifically, traffic on each approach of the interchange today have channelized
lanes and a single lane roundabout would result in all these lanes sharing a single circular lane.
The proposed design adds lanes to the single lane roundabout analyzed. These lanes will add
capacity to the roundabout and increase the capacity and therefore reduce the volume to
capacity ratio. Additional detailed analysis including micro -simulation modeling of the traffic
operations will be conducted as part of the design refinement. This will provide specific detail
on traffic flows, vehicle and route interactions, and speed and delay information and volume to
capacity ratios for movements in the roundabout.
3.2 Proposed Lane Configuration
An assessment of possible lane configurations at the interchange was conducted to determine
whether channelization could be provided similar to the movements that are present today.
This assessment found that several opportunities were available to facilitate the traffic
movements through the interchange as shown in Figure 2 and listed below:
• Eastbound off ramp to southbound 84th Avenue NE. This movement could be
accommodated through a "slip" lane which would remove this traffic from interacting
with other vehicles in the roundabout.
• Westbound NE 28th Street to northbound 84th Avenue NE and to westbound SR 520. A
two lane section in this part of the roundabout could be accommodated to separate
traffic to these two destinations.
• Northbound 84th Avenue NE to northbound 84th Avenue NE and to westbound 5R 520,
A two lane section could be accommodated to separate traffic to these two destinations
and could also facilitate HOV movements to the on -ramp.
Each of these modifications would add capacity to the roundabout and further improve the
design year volume to capacity ratio and operations.
SR 520 Eastside Transit and HOV Project Roundabout Memo April 2011
4
ITEM P-1
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LoF,4L-
4WD.
F� r lko-t
E
Figure 2 — Roundabout Traffic Movements
3.3 Other Enhancements
In addition to the bypass opportunities, several other enhancement possibilities were
identified. The pedestrian crossing facilities could be located away from the roundabout and
splitter islands to delineate crossing areas away from the vehicles interacting with each other in
the roundabout. This would improve visibility of the pedestrian crossings and separate them
from the turning vehicle traffic in the roundabout.
SR 520 Eastside Transit and HOV Project Roundabout Memo April 2011
5
ITEM P-1
The location of the westbound on -ramp meter was also identified as an opportunity to improve
operations of the roundabout. Relocation of the ramp meter further west would increase the
amount of storage for vehicles behind the meter. This increase in storage would reduce the
potential for vehicles queuing to the back of the ramp and into the roundabout. Today, 380feet
of storage exist behind the ramp meter before queued vehicles interact with the local street
system. The proposed roundabout concept increases this storage length to 658 feet.
Additionally, the ECC team in reviewing opportunities to further increase storage by relocating
the ramp meter further to the west.
In the unlikely event that vehicles did queue up on the ramp (because of an incident on SR 520
westbound or other atypical traffic situations) and into the roundabout, several strategies could
be employed to avoid impacting flow of other vehicles at the roundabout. Posted regulations
restricting the blocking of roundabout lanes, ramp meter indications prior to the roundabout
indicating queues, pavement markings within the roundabout indicating "Do Not Block"
sections, are possible solutions to address this concern. Additionally, traffic signals are an
option for controlling traffic through the interchange. Specifics associated with the addition
and implementation of these would be determined through the design development and
refinement process.
Finally, direction -specific road signage and pavement markings could be used at each of the
roundabout approaches to delineate traffic movements and improve way -finding of drivers that
were not recurring users of the facility. This would reduce confusion and enhance operations
of the roundabout.
All of the above roundabout enhancements are items that will be specifically evaluated as part
of the roundabout design refinement process. These are typical items that are evaluated along
with local travel characteristics in determining the final design details of any roundabout.
4.0 ROUNDABOUT DESIGN
The roundabout design concept was analyzed to determine whether it could fit within the
space available and whether turning movements of large vehicles would be able to traverse the
facility. This conceptual review found that all movements could be designed to accommodate a
WB-50 (semi truck and trailer with a 50' wheelbase as shown in Figure 3) vehicle turning path.
SR 520 Eastside Transit and HOV Project Roundabout Memo April 2011
f111111=LTiiai
7.50 42.50
12.50
Figure 3 — WB-50 Design Truck
The location of the roundabout design concept allows for more flexibility in the placement of
the ramp meter. The location of the roundabout effectively lengthens the WB on -ramp
because the beginning point of the ramp (at the roundabout) is located further to the east of
the existing 80 alignment.
As discussed in the operations section of this memorandum, final details associated with design
will occur as part of the normal design development and refinement process.
5.0 CONSTRUCTION
The roundabout design concept was reviewed for constructability purposes. This assessment
was conducted to determine a construction phasing plan and specifically how the local street
traffic could be maintained during construction of the roundabout.
Because the roundabout's physical footprint is much wider than a typical roadway, a larger
footprint is required for construction activities. Our review of the construction phasing found
that the majority of the roundabout could be constructed with minimal temporary shifts of
traffic.
The new westbound on -ramp would be constructed first allowing for the closure of the existing
loop ramp while the new lid structure is constructed. Once this phase is completed, temporary
connections and shifts can be used to finish the construction of the connecting legs and the
existing bridge can be removed and the lid structure completed. All traffic movements through
the interchange will be maintained during construction.
SR S20 Eastside Transit and HOV Project Roundabout Memo April 201 [
7
ITEM P-1
6.0 NEXT STEPS
With the completion of the feasibility assessment of the roundabout concept at the 80
Avenue NE interchange, ECG found that the concept would geometrically fit in the space
available and provided enough capacity to meet design year traffic volumes.
As part of the design development and refinement process, several opportunities exist to
address concerns identified by local elected officials and WSDOT. Representatives from the
municipalities and WSDOT traffic design and operations are key participants in the final
roundabout design and should be included in this process.
The design development and refinement process is an iterative effort where community needs,
operational modeling, geometric design, and operational policy issues all interact in the
development of the final roadway channelization.
520 Eastside Transit and HOV Project Roundabout Memo April 2011
8
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ITEM RA-4
CITY OF MEDINA
Office of the City Manager
Date May 9, 2011
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
1. 1 continue to work with the City Attorney's office on the solid waste franchise with
Allied Services. It has taken a lower position on the priority list, but has not
dropped off the radar screen.
2. We have a draft contract for Police Chief Selection Process with the Washington
Association of Sheriffs and Police Chiefs. (WASPC) The cost will be $2,000 plus
an estimate of 60 hours of their staff time at $50.00 per hour. We have not
worked out details about interviews and timeline at this point, but will be working
with them to get started, hopefully next week. Once I have more time to talk with
them, we will have more information. Their process includes the following general
tasks:
a. Identification of the "Ideal Candidate" traits and characteristics
b. Advertisement and recruitment
c. Review of applications
d. Identification of finalists
e. Interview of finalists
f. Coordination of a "meet the candidates" forum
g. Final interview
3. 1 attended the first meeting to begin negotiations for the Fire Services Contract
with the City of Bellevue and the other cities that contract for EMS and fire
services. We will be looking at the types of calls for service for smaller cities and
potential options for calculating the contract costs to those cities.
4. We met with staff to discuss the life guard and beach program this coming
summer. At this point we would like to open the beach and have life guards
onboard prior to 41h of July, but it all depends on the construction schedule.
Ideally we would be moved back into the City Hall and be able to provide
necessary supervision, but construction doesn't look like it will be complete the
end of June. We also will need restrooms and finished landscaping. Ultimately,
we will have to make a determination based on safety.
5. Another item on the priority list is a strategic information technology plan. We had
one company look at our current system and give us some feedback, but we still
have a lot of work to do to be ready to move back into city hall. Again we will
continue to work with all the departments to put together a short term and long
term plan. This is an item we will be working on and may have some budget
impacts in the next few months.
ITEM RA-4
CITY OF MEDINA
8398 NORTHEAST 12 STREET I PO BOX 144 1 MEDINA WA 98039-0144
TELEPHONE 425-233-6400 1 www.medina-wa.gov
May 6, 2011
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Rachel Baker, Central Services Department
Subject: Central Services Department Monthly Report
May Public Meetings and Events
Shredder Day & Unwanted
Medication Disposal Event Saturday, May 14 9am-1pm Medina Park
Park Board
Monday, May 16
6:00 pm
St. Thomas Church, Music Room
Emergency Preparedness,
Map Your Neighborhood
Program
Wednesday, May 18
7:00 pm
St. Thomas Church, Great Hall
Hearing Examiner
Wednesday, May 18
5:30 pm
St. Thomas Church, Music Room
City Council Study Session
Monday, May_23
6:30 pm
St. Thomas School, Commons Room
Planning Commission
Tuesday, May 24
6:30 pm
St. Thomas Church, Music Room
Meetings are publicly noticed on the City's three official notice boards, City website, and via
Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle
Times. Public meetings scheduled after publication of this report can be found on the City's website.
2011 City Council Candidate Filing
City council positions 2, 4, and 6 will be on the ballot this year. Candidate filing opens Monday,
June 6 and concludes Friday, June 10. The Primary Election will be held Tuesday, August 16 and
the General Election will be on Tuesday, November 8. Four-year terms on the city council begin
January 1, 2012 and expire December 31, 2015.
King County Elections is hosting a complimentary two-hour workshop at its Election Office located
at 9010 East Marginal Way South in Tukwila on Thursday, May 12 from 2 to 4 pm and Saturday,
May 14 from 9 to 11 am. Email election.operations kingcountv.gov to RSVP. Agenda includes:
filing for office in King County, submitting local voters' pamphlet information, campaign sign
regulations and basic public disclosure information. Additional candidate filing information can be
found here: http://kingcounty.gov/elections/referenceresources/candidatefiling aspx
Advisory Boards/Commissions/Committees Position Recruitment
Interviews were held April 29 and May 6 for Park Board Positions 2 and 5 and Planning
Commission Position 4. Civil Service Commission interviews will occur during May. Notices remain
posted to recruit volunteers for Planning Commission Position 2. Appointment recommendations
will be presented to council in June for confirmation.
ITEM RA-4
Public Records Requests
Approximately 106 public records requests were received by the clerk's office between January 1
and May 4. By this date in 2010, 42 public records requests were submitted. Staff are currently
gathering, reviewing and preparing records for disclosure for a number of outstanding requests.
All requests submitted during 2010 have been fulfilled. A copy of the 2011 public records request
log will be supplied quarterly and is attached. The log was last presented to council in February.
Passports
A total of 130 passport applications were received between January 1 and May 3. The City now
requires applicants to schedule appointments. Appointments are accepted between 9 am and 4
pm, Monday through Friday. Passport information can be found here:
http://travel.state.gov/passport/passport 1738.html.
Communication/Outreach
In February the council voted to implement a monthly postcard mailing to all Medina households.
Postcards were mailed in March and April. Postcards embedded with active links, were posted to
the City's website and notifications were sent to Govdelivery subscribers in addition to US Mail
delivery. In April a second postcard was mailed to all residents promoting the April 18 Park Board
Open House and advertising advisory board vacancies.
The City website is updated nearly daily to share current news, information, helpful links, public
documents and more. In addition to these site updates, recent changes to the website include a
highlighted sidebar link for emergency preparedness news, and revamped development services
pages for shoreline master program updates.
Craig Fischer attended a Washington GovDelivery users group event in Bellevue on April 28 and
gained insight to best practices, new features, and unique ways to utilize Govdelivery. Vendor was
impressed with Medina's current subscription numbers and offered suggestions to build upon the
foundation already laid. Staff will explore outreach options, including social media, over the
coming months.
Between April 7 and May 4, 24 notices were issued via GovDelivery, including:
Meetings agendas, public meeting notices (8), development notices (2), approved meeting minutes
(3), city news, events and other important information (11).
Medina Beach Park Lifeguard Recruitment
Employment applications can be obtained from the City's website or city hall. Completed
applications must be submitted with lifeguard certifications no later than June 10. All guards are
required to obtain Waterfront Lifeguarding certification (training will be provided to successful
candidates June 18 and 19) and to qualify candidates must already be a certified lifeguard. Guards
will be staffed noon to 7:00 pm, seven days a week. Opening date for Medina Beach Park is still
undetermined due to construction; however the City is targeting to be open by or before July 4.
Police records manager Linda Crum can respond to inquiries regarding the beach program.
Holiday Hours
City Hall will be closed in observance of Memorial Day, Monday, May 30. Regular hours will
resume Tuesday, May 31 at 8:30 am. For police and fire emergencies, dial 9-1-1.
--
SIGN UP FOR MEDINA E-NOTICES.
Visit www.medina-wa.eov and click on the red envelope!
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ITEM RA-4
CITY OF MEDINA
Office of the City Manager
May 9, 2011
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap:
The Planning Commission held a public hearing on a code amendment relating to off -
site accessory uses and buildings. Richard Wilson, representing the Brotmans,
testified in support of the proposal. After deliberating, the Planning Commission voted
to forward a recommendation to the City Council
Discussion continued on the shoreline master program update. The commissioners
reviewed revisions made to the goals and policies document from the last meeting and
provided input on the use regulations. There was a consensus that they were ready to
start reviewing the next section of the shoreline regulations.
Finally, the commissioners reviewed the proposed ordinance on minimum maintenance
standards for vacant residences and abandoned construction sites. Two residents
provided comments on two different properties on 78th Avenue N.E. where these
regulations might be applied. The commissioners indicated support for the proposal.
However, there was a sentiment that these regulations do not do enough. Much of the
discussion focused on the City's decision not to use a public nuisance action to abate
the conditions of an abandoned construction site at 2632 78th Avenue N.E. At the
conclusion of the discussion, the Planning Commission voted to forward the proposal
to the City Council and to also forward a memo expressing their desire that the City
establish a more aggressive policy to resolve these situations. (Note: the ordinance
and memo will be brought forward at the June Council meeting.)
Hearing Examiner Decisions:
None.
Land Use Administrative Decisions:
Issued a Temporary Use Permit for T-Mobile to install a temporary wireless
communication antenna in the southwest corner of the Evergreen Point Road Park
ITEM RA-4
and Ride. This will provide a temporary replacement of their wireless
communication facility located on the north side of the bridge next to Fairweather
Nature Preserve. The temporary use permit was applied for in response to a stop
work order issued by the City.
• Issued a SEPA addendum for repair of an existing shoreline bulkhead. The
addendum adds to a Determination of Nonsignificance originally issued in May
1998 for construction of a pier and bulkhead work. The address is 643 Evergreen
Point Road.
Land Use Decisions Issued For 2011:
Type of Decision
Variances/ Minor Deviations
SEPA
Conditional Uses/ Special Uses
Substantial Development
Permit
Lot Line Adjustments
Short Subdivisions
Site Plan Reviews
Wireless Facilities
Non-admin Tree Remove/ Trim
Temporary Use Permit
Land Use Applications Received in April:
Case Number Description of Permit
VAR 1193 Technical Noise Variance for
nighttime constructionon SR 520
SDP 2011-02 Substantial development permit
to install two boat lift.
2011 YTD
0
2
2
0
0
0
0
2
2
Location
SR 520 Highway East
Corridor Project
8751 Overlake Drive W.
Building/ ROW Permit Applications Received — Apr 1 through Apr 30, 2011:
Building Permits:
9
Grading/ Drainage
0
Demolition Permits:
3
Fence:
0
Mechanical:
6
Reroof:
0
Fire Sprinkler:
1
Right -of -way -Permits
13
Toil.
32
Building Permits Issued in March 2011: See Attached.
ITEM RA-4
Other Items of Interest:
Fairweather Inde endent Towers Public Process. The City Council authorized the City
manager to enter into a lease agreement with Independent Towers to install a wireless
communication facility at Fairweather Nature Preserve. Authorization to sign the lease
was contingent upon two conditions being met: (1) determining the final location for
the facilities; and (2) approval of a tower design. Because of the City park location, the
input from City residents is being sought to help choose a design. Independent Towers
has developed six design options. They are summarized as follows (see attached
photos):
1. FLAG POLE: This is similar to the police communication tower at Medina Beach
Park only much taller.
2. STICK: This is the flag pole without the flag.
3. ARCHITECTURE FEATURE: This creates something architecturally interesting as a
way to camouflage the facility.
4. TREE: This camouflages the facility to look like other trees.
5. LIGHT POLE: This provides illumination to the sports field during hours of
darkness (Note: the light must be located below the antenna.)
6. MONUMENT. This creates a space to honor people and/ or events. (Note: only
one pole would contain antennas.)
The design options will be posted to the City's website and a postcard notifying
residents of the options and seeking their input will be sent. Any comments received
would be gathered and presented to the City Council to help in selecting a design.
SR 520 Shoreline View Point. Washington State Department of Transportation mailed
a post card notice to City residents informing them of plans to provide a shoreline
viewpoint on the south side of SR 520. The notice provides a short summary and
identifies a website containing more detailed information including conceptual drawings
and information on key security and privacy features.
Shoreline Master Program Update. A community -wide post card notice is being sent
out in early May requesting public comments on proposed shoreline regulations
including administration, uses, general development regulations, use specific
development regulations and shoreline modification standards. This is a continuation
of the efforts to seek public input during the course of developing a draft to update the
shoreline master program.
Changes to BARS for Reporting Permit Fees. We have implemented changes to the
reporting of development permit fees and pass -through charges. Previously we
reported land use and building permit fees using the same 322 account, and we
reported pass -through fees as non -revenue. While developing a program for advanced
deposits, we learned that the state budget, accounting and revenue system (BARS)
separated building and land use permit fees into different reporting accounts.
Additionally, we learned that pass -through charges when paid should be reported
under revenue accounts. The changes implemented will provide consistency with the
state reporting system. Additional information on this matter can be found in the
Finance Director's report.
3
ITEM RA-4
SR 520 Technical Noise Variance. The contractor for the SR 520 East Corridor project
has submitted an application for a technical noise variance to exceed maximum
permissible noise levels at night. This is in support of construction activity. A public
hearing is tentatively scheduled for May.
n
Permit Report
March, 2011
2011
2010
Current
Current
2011
2010
Month
Month
YTD
YTD
Difference
Construction Value
New Construction
$0
$0
$0
$0
$0
Permit Renewals
$3,980,882
$10,000
$3,980,882
$3,410,000
$570,882
Addition/Alteration
$258,500
$10,000
$1,640,468
$821,500
$818,968
Accessory Structure
$0
$169,000
$140,000
$268,000
($128,000)
Repair / Replace
$169,500
$88,520
$169,500
$121,520
$47,980
Fence/Wall
$21,400
$44,800
$41,400
$55,300
($13,900)
Mechanical
N/A
N/A
N/A
N/A
N/A
Fire Sprinkler
$20,000
$0
$29,700
$36,060
($6,360)
Wireless Comm Facility
$0
$0
$0
$0
$0
TOTAL VALUE
4,450,282.00
322,320.00
6,001,950.00
4,712,380.00
1,289,570.00
Permits Issued
New Construction
0
0
0
0
0
Permit Renewals
14
1
14
3
11
Addition / Alteration
2
1
5
4
1
Accessory Structure
0
5
2
8
(6)
Fence/Wall
2
2
3
3
0
Demolition
0
0
2
1
1
Grading/Drainage
0
2
1
3
(2)
Tree Mitigation
0
3
1
3
(2)
Mechanical
4
9
11
13
(2)
Fire Sprinkler
1
1
2
4
(2)
Other - Moving
0
0
0
0
0
Reroof
0
0
0
2
(2)
Repair / Replace
3
1
3
3
0
Right -of -Way Use
9
5
18
16
2
Construction Mitigation
1
0
3
0
3
Wireless Comm Facility
0
0
0
0
0
TOTAL PERMITS
36
30
65
63
2
Inspections
Building
35
40
108
99
9
Construction Mitigation
9
4
15
4
11
Grading/Drainage
4
8
12
22
(10)
Tree Mitigation
2
8
4
15
(11)
Right -of -Way
9
22
31
55
24
TOTAL INSPECTIONS
59
L 82
170
195
(25
ITEM RA-4
MEDINA POLICE DEPARTMENT
MONTHLY SUMMARY
APRIL, 2011
FELONY CRIMES
No significant felony incidents occurred during the month of April.
MISDEMEANOR CRIMES
No significant misdemeanor incidents occurred during the month of April.
OTHER
ITEM RA-4
HUNTS POINT
MONTHLY SUMMARY
MARCH, 2011
FELONY CRIMES
No significant felony incidents occurred during the month of April.
MISDEMEANOR CRIMES
No significant misdemeanor incidents occurred during the month of April.
ITEM RA-4
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
qu
Monthly Activity Report
City of Medina
2011
Felony Crimes
April
YTD YTD
Year End
2011
2011 2010
2010
Assault, Aggravated
0
0 0
1
Robbery
0
0 0
0
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
0
1 0
9
Drug Violations
0
0 0
1
Fraud (ID Theft)
0
7 4
23
Vehicle Prowl
0
3 1
6
Theft (over $250)
0
2 2
7
Malicious Mischief
0
0 0
3
Arson
0
0 0
0
Auto Theft (inc Recovery)
0
1 0
1
Poss Stolen Property
0
0 0
1
Other
0
0 0
TOTAL
0
14 7
52
Misdeameanor
April
YTD
YTD
Year End
Crimes
2011
2011
2010
2010
Assault, Simple
0
0
0
2
Malicious Mischief
0
0
0
7
Vehicle Prowl
0
3
0
2
Theft (Under $250)
0
2
2
6
Domestic Violence
0
1
0
0
Minor in Possession
0
0
2
4
Drug Violations
0
1
5
7
Poss Stolen Property
0
0
0
0
Total
0
7
9
28
Page 1
ITEM RA-4
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
qu
YEARLY ACTIVITY REPORT
City of Medina
2011
Felony Crimes
Jan
Feb
Mar
Apr May Jun Jul Aug Sept Oct Nov Dec
Total
Assault, Aggravated
0
0
0
0
0
Robbery
0
0
0
0
0
Sexual Assault/Rape
0
0
0
0
0
Burglary (inc Attempt)
1
0
0
0
1
Drug Violations
0
0
0
0
0
Fraud (ID Theft)
3
0
4
0
7
Vehicle Prowl
0
3
0
0
3
Theft (over $250)
2
0
0
0
2
Malicious Mischief
0
0
0
0
0
Arson
0
0
0
0
0
Auto/Boat Theft
0
1
0
0
1
Poss Stolen Property
0
0
0
0
0
Other
0
0
0
0
0
TOTAL
6
4
4
0; 0 0 0 0 0 0 0. 0
14
Misdeameanor
Crimes
Jan
Feb
Mar
Apr
May Jun Jul Aug Sept Oct Nov Dec 'Total
Assault, Simple
0
0
0
0
0
Malicious Mischief
0
0
0
0
0
Vehicle Prowl
0
1
2
0
3
Theft (Under $250)
0
1
1
0
2
Domestic Violence
1
0
0
0
1
Minor in Possession
0
0
0
0
0
Drug Violations
1
0
0
0
1
Poss Stolen Property
0
0
0
0
0
Total
9
2
3
0
0 0 0 0 0 0 0 0 7
Page 2
ITEM RA-4
MEDINA POLICE DEPARTMENT
41
Jeffrey Chen, Chief of Police
Monthly Activity Report
City of Medina
2011
Traffic
April
YTD YTD
Year End
ACCIDENTS
2011
2011 2010
2010
Injury
0
0 0
0
Non -Injury
0
4 5
15
TOTAL
0
4 5
15
Traffic
April
YTD YTD
Year End
CITATIONS
2011
2011 2010
2010
Driving Under Influence
2
6 16
35
*Other
4
18 44
88
Total
6
24 60
123
Traffic
April
YTD YTD
Year End
INFRACTIONS
2011
2011 2010
2010
Speeding
29
77 141
331
Parking
0
13 23
102
**Other
16
42 137
Total
45
132 301
433
April ''
YTD YTD
Year End"
WARNINGS
2011
2011 2010
2010
Total
90
275 349
1012
April
YTD YTD
Year End
CALLS FOR SERVICE
2011-'
2011 2010
2010
House Watch
41
120 92
334
False Alarms
22
114 99
375
Assists
16
76 86
293
Suspicious Circumstances
1
30 47
137
Property-Found/Lost
1
2 3
17
Animal Complaints
1
5 16
40
Missing Person
0
0 1
1
Warrant Arrests
1
7 19
47
***Other
1
1 7
14
Total
84
355 370
1258
*DWLS; Fail to Transfer Title; No License
**Expired Tabs; No insurance; Fail to stop; Defective Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Page 3
ITEM RA-4
MEDINA POLICE DEPARTMENT
41 Jeffrey Chen, Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2011
Traffic
Accidents" Jan
Feb
Mar Apr May Jun JulAug Sep Oct Nov Dec`
Total
Injury 0
0
0 0
0
Non -Injury 1
1
2 0
4
TOTAL 1
1
2 0 0 0 0 0 0 0 0 0
4
Traffic
Citations Jan
Feb
Mar Apr May Jun Jul Aug' Sep Oct Nov Dec
Total
Driving Under Influence 2
1
1 2
6
Other 1
5
8 4
18
Total 3
6
9 6 0 0 0 0 0 0 0 0
24
Traffic
Infractions
Jan
Feb
Mar Apr May Jun Jul Aug 'Sep Oct Nov Dec
Total
Speeding
10
18
20 29
77
Parking
4
8
1 0
13
Other
3
11
12 16
42
Total
17
37 `
33 45 0 0 0 0` 0 0 0 0
132
Warnings
Jan
Feb
Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Total
Total
65
63 -
57 90
275
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch
17
26
36
41
120
False Alarms
27
35
30
22
114
Assists
21
20
19
16
76
Suspicious Circumstance
7
11
11
1
30
Property-Found/Lost
1
0
0
1
2
Animal Complaints
2
1
1
1
5
Missing Person
0
0
0
0
0
Warrant Arrests
2
2
2
1
7
Other
0
0
0
1
1
Total
77
95
99
84 0 0 0 0 0 0 0' 0
355
Page 4
ITEM RA-4
Town of
Hunts int
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Monthly Activity Report
Town of Hunts Point
2011
Felony Crimes
April
YTD
YTD
Year End
2011
2011
2010
2010
Burglary
0
1
0
0
Forgery (Identity Theft)
0
0
1
5
Vehicle Prowl
0
0
0
0
Theft (over $250)
0
0
1
1
Possession Stolen Prop
0
0
0
0
Drug Violation
0
0
0
0
Auto/Boat Theft
0
0
0
0
TOTAL
0 ,
1
2,
6
Misdeameanor
April
YTD
YTD
Year End
Crimes
2011
2011
2010
2010
Assault, Simple
0
0
1
1
Malicious Mischief
0
0
0
1
Vehicle Prowl
0
0
0
1
Theft (Under $250)
0
0
0
6
Possession Stolen Prop
0
0
0
0
Domestic Violence
0
0
0
0
Minor in Possession
0
0
0
0
Drug Violations
1
1
0
1
Total
1
1
1
10
Page 5
ITEM RA-4
Town of
Hunts Point
�f
Felony Crimes
Burglary
Forgery (Identity)
Vehicle Prowl
Theft (over $250)
Poss Stolen Prop
Drug Violation
Auto/Boat Theft
TOTAL
MEDINA POLICE DEPARTMENT
Jeffrey Chen, Chief of Police
Yearly Activity Report
Town of Hunts Point
2011
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
0
0
1
0
1
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
1
0
0
0
0
0
-0
0
0-
0
1
Misdeameanor
Crimes
Jan
Feb
Mar
Apr May
Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple
0
0
0
0
0
Malicious Mischief
0
0
0
0
0
Vehicle Prowl
0
0
0
0
0
Theft (Under $250)
0
0
0
0
0
Poss Stolen Prop
0
0
0
0
0
Domestic Violence
0
0
0
0
0
Minor in Possession
0
0
0
0
0
Drug Violations
0
0
0
1
1
Total
0
0
0
1 0
0 0 0 0 0 0 0 1
Page 6
ITEM RA-4
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
Hunts Point Monthly Activity Report
Hunts Point
2011
Traffic
April
YTD
YTD
Year End
CITATIONS
2011
2011
2010
2010
Driving Under Influence
1
3
1
1
Accidents
0
0
0
1
*Other
1
8
6
31
Total
2
11
7
33
Traffic
April
YTD
YTD
Year End
INFRACTIONS
2011
2011
2010
2010
Speeding
0
1
2
6
Parking
0
0
2
13
**Other
3
27
77
264
Total
3
28
81
283
April
YTD
YTD
Year End
WARNINGS
2011
2011
2010
2010
Total
11
55
62
193
April
YTD
YTD
Year End
CALLS FOR SERVICE
2011
2011
2010
2010
House Watch
1
3
9
23
False Alarms
6
16
22
67
Assists
3
8
13
40
Suspicious Circumstances
0
5
6
17
Property-Lost/Found
0
0
0
1
Animal Complaints
1
1
0
4
Missing Person
0
0
0
0
Warrant Arrests
0
1
0
3
***Other
0
0
0
1
Total
11
34
50
156
*DWLS; Fail to Transfer Title;No
License
**Expired Tabs; No insurance;Fail to
stop;Defective Equipment
***Verbal Domestic; Harassment; Civil Dispute;Trespass
Page 7
ITEM RA-4
MEDINA POLICE DEPARTMENT
Town of Jeffrey Chen, Chief of Police
Hunts Point YEARLY ACTIVITY REPORT
HUNTS POINT
2011
Traffic
Citations
Jan
Feb"
Mar
- Apr ` May Jun
Jul -Aug Sep Oct Nov Dec Total
Driving Under Influence
1
1
0
1
3
Accidents
0
0
0
0
0
Other
3
1
3
1
8
Total
4
2
3
2 0 0
" 0 0 0 0 0 0 11
Traffic
Infractions
Jan
Feb
Mar `
Apr
May _
Jun
Jul
Aug
Sep
Oct
Nov
'Dec
Total:
Speeding
1
0
0
0
1
Parking
0
0
0
0
0
Other
9
2
13
3
27
Total
10
2
13
3
0
0
0
'0
0
0
0
0
28
Warnings
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
Total
8
16;
20
11
55
Calls for Service
Jan '
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
House Watch
1
1
0
1
3
False Alarms
5
2
3
6
16
Assists
2
1
2
3
8
Suspicious Circumstances
3
1
1
0
5
Property-Lost/Found
0
0
0
0
0
Animal Complaints
0
0
0
1
1
Missing Person
0
0
0
0
0
Warrant Arrests
1
0
0
0
1
Other
0
0
0
0
0
Total
12
5
6
11
0
0
0
0
0
0
0
0
- 34
Page 8
ITEM RA-4
CITY OF MEDINA
Office of the City Manager
May 3, 2011
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: May 2011, Public Works Report
1. The Director of Public Works and David Clark (Owners Representative) continue to meet
weekly with the Contractor to discuss the progress of the work, items or issues of concern,
anticipated work for that week, and any anticipated impacts to the public. Council will
continue to receive monthly reports from David Clark on the progress of the work along with
a project budget status report.
The framed walls are completed, windows have been installed, rough in electrical and
HVAC ducts are completed, and dry wall installation is beginning in the upper floor offices.
The Project is presently on schedule.
The project contingency funding was impacted early in the project with the discovery of fuel
oil residue in the soil on the north side of the building. The total cost for its removal and
cleanup totaled $64,829. To date the project has necessitated clarifications, requests for
changes, and processing for 25 change orders to deal with structural deficiencies, water
and moisture prevention issues, door schedule changes, exterior stairs, etc. Some of these
could not have been anticipated and others should have been anticipated by the original
architect. These changes total approximately $178,000 of the budgeted $180,000
contingency.
In the Council packet is a requested budget amendment that includes added allocations to
the City Hall project to restore the project's contingency funding so the project can continue
to completion in an efficient and timely manner without causing project delays that will be
necessary if authorization is withheld until a scheduled Council meeting.
Included in the amendment request are costs associated with the removal of the temporary
City offices and restoration of the St. Thomas property. The Church has indicated that they
will not be sufficiently along on their remodel project to make use of the temporary trailers,
so the City, by agreement for the use of the Church property, is obligated to pay for
removal. (see attached lease agreement) The estimated cost to remove the trailers, cap the
sewer line, disconnect power, and complete the site restoration is $25,000. The cost for
moving staff into the renovated City Hall will be approximately $5,000. Security system
costs that were unknown at the time of the issuance of plans for the project bid are now
estimated at $25,000. The Police department is looking for grants to pay this cost, but this
is not guaranteed. The total budget amendment request is therefore $ 132,224.
ITEM RA-4
2. The SR 520 Eastside Transit and HOV Project preliminary design by the design/build
contractor Eastside Corridor Constructors (ECC) is progressing with weekly meeting for
maintenance of traffic, monthly meetings for coordination of utility relocation work, and
initial permit requests. Preliminary reviews of the project roadway alignments, rough
grading package #1, and SR 520 lane closures were accomplished with follow up meetings
held with City Technical Review Staff, WSDOT representatives, and ECC members to
discuss the review comments.
WSDOT arranged a series of meetings with the Points Communities to revisit the
V
nal developed lid designs and go through a brief Urban Design Process for the
Ave,841h Ave, and Evergreen Point Road lids. Three meeting were held to focus
on the design elements for the lids. Items that were discussed included hardscape
concept layouts for roadways, transit stations, viewing areas, plazas, walkways,
crosswalks, intersection and trail connections. The preliminary concept drawings for
the lids at this stage have been provided by WSDOT. The next step for WSDOT and
ECC is to provide detailed grading, landscape, sidewalk and crosswalk treatment,
furnishings, irrigation and lighting plans for review by the Cities. The current
estimated time for these details to be ready for review is mid -July.
3. On April 261h, WSDOT held an open house at Three Points Elementary School for
residents along NE 28th and along the present Points Loop Trail on the north side of
SR 520 to review the closure of the trail and the proposed relocation of the trail to the
north side of NE 281h Street. WSDOT proposes to construct new curb & gutter and a 5
foot wide concrete sidewalk along the north side of NE 281h Street from the cul-de-sac
at the east end of NE 28th to the sidewalk the City constructed in the west portion of
Three Points Elementary School site.
A number of the residents along NE 281h Street east of 80th Ave NE said they did not
want a sidewalk in front of their homes and would prefer to see walking to continue as
it does today on the street from 80th to 84th Ave NE. The pavement width of NE 28th
Street is approximately 22 feet wide (just two traffic lanes). The proposed sidewalk
adjoining the roadway on the north side would create a safe walking area for students
and residents, but would negatively impact those homes on the north side of the
street east of 80th Ave NE by steepening their driveways and intruding farther into
their maintained yards. Limiting the new sidewalk to that section of NE 281h from the
school to 801h Ave NE where an existing walkway exists along the west side of 80th
would be appropriate.
The temporary Points Loop Trail on NE 28th Street from the east cul-de-sac to the
existing sidewalk at Three Points Elementary School with pavement striping along the
north edge of the roadway is proposed to occur in May so the trail on the north side of
the freeway can be closed for construction of SR 520. The ultimate constructed
sidewalk along the north side of the roadway will not occur until approval of the
revised trail plan is accomplished.
4. The Eastside SR 520 design/builder (ECC) is moving forward with initial construction
phases:
installed barrier fencing along the freeway work areas from 1081h Ave NE to
Evergreen Point Bridge
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ITEM RA-4
preparation of the Evergreen Bridge staging area that will include a westbound
freeway construction off road loop ramp for truck routing from the freeway up to
Evergreen Point Road and on ramp to the eastbound freeway using the
existing park & ride lot as an eastbound freeway entrance roadway to eliminate
truck hauling on the City streets
The old toll plaza building has been demolished
SR 520 Freeway closures are expected to occur on June 3`d to 5th and 17th to
201h. Extensive communications will be provided prior to the closures including
links to project web pages, public announcements, signage, etc. Local traffic
will use NE 81h Street with the City of Bellevue monitoring and managing the
traffic signal timing and WSDOT managing freeway signage and ramp signals.
More news will be forthcoming as it develops.
5. NE 12th Street/Lake Washington Blvd Traffic Safety Improvement Project contracts have
been signed. Construction is expected to begin in May and be completed by September.
Selection and design of the gateway light standard and entry sign are still in process.
6. Public Works continues to prioritize their work with public safety as the first priority. The
remaining large cottonwood trees located in the public right-of-way at the southwest corner
of the Three Points Elementary School were removed when it was determined that several
of them had root wrought. The crew has been posting an extraordinary number of public
notice postings for PSE pole replacements and PSE tree trimming.
The City Shop building has been cleaned up in preparation for the ATC Shop Addition.
Storage containers for storing shop equipment and tools during the shop construction were
delivered on April 29th and the crew has been moving all of the small tools, stored items,
traffic signs, and smaller equipment into the containers. The shop reconstruction will
continue for the next two months.
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ITEM RA-4
LEASE AND PARKING STALL LICENSE AGREEMENT
1. PARTIES. This Lease and Parking Stall License Agreement (the "Lease"),
dated (for reference purposes only) sept. 16 , 2010, is made by and
THE RECTOR, THE CHURCH WARDENS AND VESTRYMEN OF SAINT
THOMAS' PARISH IN THE CITY OF MEDINA, KING COUNTY, a
Washington nonprofit corporation (the "Landlord") and the CITY OF MEDINA,
a Washington municipal corporation (the "Tenant").
2. PREMISES. Landlord hereby leases to Tenant and Tenant hereby leases
from Landlord a portion of the property legally described in Exhibit A. The
location of the premises that is subject to this Lease is depicted on the
drawing attached as Exhibit B (the "Premises"). The Premises are situated
generally along the eastern edge of the Landlord's property parallel to 84th
Avenue N.E.
3. PARKING STALL LICENSE. Landlord hereby grants to Tenant a license to
use nineteen (19) parking stalls located on the Landlord's property as
described herein (collectively the "Licensed Parking Stalls") during the term of
this Lease as follows:
a. Six (6) parking stalls adjacent to and located just north of the Office
Trailers (as that term is defined herein) for use by the Tenant for Tenant
police vehicles, as depicted on Exhibit B attached hereto. This license
shall be for the exclusive use of Tenant 24 hours per day and seven
days a week.
b. Six (6) parking stalls adjacent to and located just south of the Office
Trailers (as that term is defined herein) for use by Tenant's employees,
as depicted on Exhibit B attached hereto. This license shall be for the
exclusive use of Tenant during the hours of 7:00 AM and 5:00 PM,
Monday through Friday.
c. Three (3) parking stalls adjacent to ingress located in the southeast
corner of Landlord's property for use by invitees of Tenant, as depicted
on Exhibit B attached hereto. This license shall be for the exclusive use
of Tenant during the hours of 8:00 AM and 5:00 PM, Monday through
Friday.
d. Four (4) parking spaces adjacent to the parking stalls described in
Section 3(b) above, located in the southeast corner of Landlord's
property for use by Tenant's employees, as depicted on Exhibit B
attached hereto. This license shall be for the exclusive use of Tenant
during the hours of 7:00 AM and 5:00 PM, Monday through Friday.
Tenant will not be permitted to use any of the Licensed Parking Stalls until
Landlord has approved the content and location of all signage to indicate
ITEM RA-4
the Licensed Parking Stalls are to be used by employees and invitees of
Tenant. Tenant will promptly cause all signage to be removed upon
termination of this Lease.
Tenant shall have no license or authorization to use any other parking stalls
on Landlord's Property, nor shall Tenant be authorized to use the Licensed
Parking Stalls outside of the hours set forth above.
4. TERM.
The term of this Lease is for a period of 18 months commencing
9/20/201 q (herein, the "Commencement Date") and ending
3/20/2012 (the "Initial Term").
5. TENANT IMPROVEMENTS AND POSSESSION.
a. Tenant shall install two 24' x 60' leased mobile office trailers with ADA
accessible ramps (the "Office Trailers") and all necessary utility
connections on the Premises. This usage is permitted under Medina
City Ordinance # 17.5613 to benefit Tenant and Landlord. Subject to
receipt of applicable permits, Landlord may increase the size of any
utility connection serving the Premises, provided that Landlord pays the
incremental cost of such capacity upgrade.
b. Tenant shall pay all costs of installation and set up of the Office Trailers.
Landlord intends to occupy the Office Trailers after the Tenant vacates
the Office Trailers by entering into a new lease with the company
supplying the Office Trailers. Should the Landlord decide not to lease
and occupy the Office Trailers following the Tenant's use, the Tenant
shall pay all costs of removal of the Office Trailers.
c. Subject to obtaining a City of Medina permit to be requested by the
Landlord and Tenant, Tenant shall construct at its sole cost and
expense approximately fourteen (14) new parking spaces as shown on
Exhibit B on the Landlord's property (the "New Parking Stalls"), along
with related improvements such as curbs and striping. The New
Parking Stalls shall be constructed of a pervious surface. Tenant and
Landlord will cooperate in the design and permitting of the New Parking
Stalls. Title to the New Parking Stalls shall be vested in the Landlord at
the time of completion of the improvements.
d. Subject to obtaining a City of Medina permit to be requested by the
Landlord and Tenant, Tenant shall install at its sole cost and expense
asphalt on the eastern edge of Landlord's property to run 57 feet to the
east and parallel to the sidewalk and to be constructed of a pervious
surface (the "New Asphalt"). In connection with the installation of the
New Asphalt, Tenant shall install at its sole cost and expense all
necessary curbs and parking stall striping. Tenant and Landlord will
K
ITEM RA-4
cooperate in the design and permitting, if required, of the New Asphalt.
Title to the New Asphalt and related improvements shall be vested in
the Landlord at the time of completion of the improvements.
e. Subject to obtaining a City of Medina permit to be requested by the
Landlord and Tenant, Tenant shall install at its sole cost and expense a
new driveway to 841h Avenue NE for ingress and egress (the "80
Avenue Driveway") for public safety vehicle use. Tenant shall improve
84th Avenue Driveway to accommodate public traffic only if it is
determined by the City's traffic consultant to be safe for vehicles
accessing the driveway and traffic on NE 84th Street and approved by
the City of Medina during the initial Tenant improvement permit process.
Tenant and Landlord will cooperate in the design and permitting of the
841h Avenue Driveway. The 84th Avenue Driveway will remain in place
after the Tenant vacates the site and will be allowed to remain subject to
City of Medina permitting.
f. Tenant shall at its sole cost and expense install signage and striping
related to the Parking Stall License and its use of the Premises (the
"Temporary Improvements"), including but not limited to the striping of
the restricted, dedicated access lane that is located on the eastern edge
of Landlord's property. Tenant and Landlord will cooperate in the
design and permitting of these Temporary Improvements. Upon the
expiration of this Lease, unless the parties agree otherwise in writing,
Tenant will remove these Temporary Improvements and restore the
affected portions of the Premises and Landlord's property to the
condition that existed prior to this Lease.
g. Subject to obtaining a City of Medina permit to be requested by the
Landlord and Tenant, Landlord and Tenant agree that upon final
removal of the Office Trailers from the Premises, Tenant will remove
seventeen (17) existing poplar trees along the eastern portion of the
property which are believed to be hazardous, and will replant the area
with eight (8) Bowhali maple trees on City of Medina right-of-way.
Landlord agrees to reimburse the Tenant for 50% of the cost for the
removal of the existing poplar trees upon their removal by the Tenant.
h. Tenant has accepted the Premises "as -is" in its current condition.
S. RENT.
Tenant agrees to pay all of all costs associated with the preparation and use
of the Premises for the Office Trailers and construction of the New Parking
Stalls, New Asphalt, 84th Avenue Driveway and Temporary Improvements.
Tenant's completion of construction of the New Parking Stalls, New Asphalt,
84th Avenue Driveway, and improvements to the Premises to accommodate
ITEM RA-4
the Office Trailers is a condition precedent to Tenant's occupancy of the
Premises pursuant to the Lease.
Tenant acknowledges that Landlord is entering into this Lease in reliance on
Medina City Ordinance # 17.56B, which permits the Landlord to occupy the
Office Trailers for an 18 month period following the use of the Office Trailers
by Tenant. Landlord has expended considerable funds and resources in
reliance on Landlord's planned future use of the Office Trailers. Landlord is
foregoing a monthly rent payment under this Lease in reliance on this
planned future use of the Office Trailers. Tenant acknowledges that this
ordinance is material to Landlord's entering into this Lease.
7. USE OF PREMISES. The Premises shall be used initially for the
governmental operations, including law enforcement, of the City of Medina
("Permitted Use"), and no other use without the written consent of the
Landlord. Landlord intends to occupy the Office Trailers following their use by
the Tenant under a new lease agreement with the trailer supplier. The Tenant
will provide 60 days prior notice to Landlord of the intended date the Tenant
will vacate the Office Trailers.
8. CARE OF THE PREMISES Tenant will permit no waste, damage, or injury to
the Premises. Tenant shall, at Tenant's sole expense, keep the Premises
and Office Trailers, Licensed Parking Stalls, any landscaping on the Premises
and all construction areas located on Landlord's property in a neat, clean and
sanitary condition, free of rodents and pests, in good order, condition, and
repair and in accordance with all applicable laws, rules, ordinances, orders
and regulations of all governmental agencies and entities with jurisdiction.
Tenant will clean up all construction areas at the end of each day and
properly store all construction materials.
9. ALTERATIONS AND ADDITIONS. Except for those expressly contemplated
in this Lease, Tenant shall not make or have made any alterations, additions,
or improvements to any part of the Premises without first obtaining the prior
written approval of Landlord. Tenant shall complete all work contemplated in
this Lease in accordance with the applicable laws and regulations, in a good
workmanlike manner and in accordance with good commercial construction
practices as performed in the Bellevue, Washington area by licensed
commercial contractors at the time such work is performed.
10. LIENS. Tenant shall keep the Premises and the Landlord's property free and
clear from any liens arising out of any work performed, materials furnished, or
obligations incurred by Tenant. If Tenant, in good faith, contests the validity
of any lien, claim or demand, Tenant shall, at its sole expense, defend itself
and Landlord and shall satisfy any adverse judgment before its enforcement
against Landlord or the Premises.
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ITEM RA-4
11. ASSIGNMENT AND SUBLETTING. Tenant shall not either voluntarily or by
operation of law, assign, transfer, mortgage, pledge, hypothecate, or
encumber this Lease or any interest therein, and shall not sublet the
Premises or any part of the Premises, or any right or privilege appurtenant to
the Premises, or suffer any other person (the employees, agents, servants,
and invitees of Tenant excepted) to occupy or use the Premises, or any
portion of the Premises, without first obtaining the written consent of
Landlord. Consent to one assignment, subletting, occupation, or use by any
other person shall not be deemed to be a consent to any subsequent
assignment, subletting, occupation, or use by another person. Any such
assignment or subletting without such consent shall be void, and shall, at the
option of Landlord, constitute a default under this Lease. Tenant will provide
Landlord any and all lease agreements used to sublet the Premises.
12. HOLD HARMLESS. During the term of this Lease, Tenant agrees to
indemnify and hold harmless Landlord from all claims, actions, causes of
action, judgments, liabilities, expenses, costs and reasonable attorneys' fees
and from all limitations, restraints, penalties or obligations pertaining to
Landlord arising out of any act, omissions, or neglect in connection with (a)
Tenant's (including Tenant's employees, agents, officers, licensees, invitees
or other occupants of the Premises)use or occupancy of the Premises
covered by this Lease, (b) Tenant's (including Tenant's employees, agents,
officers, licensees or invitees) use of the Parking Stall License or (c) Tenant's
(including Tenant's employees, agents, officers, licensees or invitees) work
contemplated by this Lease, except where such is a result of the negligence
or willful misconduct of Landlord, or its agents or employees.
During the term of this Lease, Landlord agrees.to indemnify and hold
harmless Tenant from all claims, actions, causes of action, judgments,
liabilities, expenses, costs and reasonable attorneys' fees and from all
limitations, restraints, penalties or obligations pertaining to Tenant arising out
of any act, omissions, or neglect in connection with Landlord's (including
Landlord's employees, agents, officers, licensees, or invitees) ownership of
the Premises covered by this Lease, except where such is a result of the
negligence or willful misconduct of Tenant, or its agents or employees.
The respective indemnity agreements of Landlord and Tenant shall survive
the termination of this Lease as to any act alleged to have occurred during the
term of this Lease, and shall survive until the expiration of the applicable
statute of limitations.
13. SUBROGATION. Landlord and Tenant hereby mutually waive their respective
right of subrogation, that is, they waive this right of recovery against each
other for any loss insured by fire, extended coverage, and other property
insurance policies existing for the benefit of the respective parties. Each party
shall obtain any special endorsements, if required by their insurer, to
evidence compliance with this waiver.
ITEM RA-4
14. LIABILITY INSURANCE.
a. Tenant shall, at Tenant's expense, obtain and keeping force during the
Term of this Lease a policy of general public liability insurance, naming
Landlord as an additional insured, insuring Tenant against any liability
arising out of the ownership, use, occupancy, or maintenance of the
Premises and all areas appurtenant thereto, as well as Tenant's work
on Landlord's property. The limits for such insurance shall be not less
than One Million Dollars per occurrence, with an annual aggregate of
Three Million Dollars and together with an umbrella/excess coverage
general liability policy in the amount of Five Million Dollars. Such
insurance policies shall have no deductibles. The limitations of such
insurance shall not, however, limit the liability of Tenant hereunder.
Tenant may carry the insurance under a blanket policy. Tenant shall
deliver to Landlord, prior to occupancy of the Premises, confirmation of
the liability insurance provided for under the terms of this Lease, which
verification shall be reasonably satisfactory to Landlord. No policy shall
be cancelable or subject to reduction of coverage except after thirty (30)
days' prior written notice to Landlord.
b. Self Insure. Notwithstanding anything to the contrary contained herein,
Tenant may utilize a program of self-insurance for all or any portion of
the minimum limits of insurance required to be carried by Tenant
hereunder.
15. SERVICES AND UTILITIES.
a. General Utilities. Tenant shall be responsible for the cost of bringing
utilities to the Premises and shall bear its own utility costs for the term of
this Lease.
b. Trash Collection. Landlord hereby grants Tenant a temporary, non-
exclusive license to locate trash and recycling collection dumpsters
and/or bins on Landlord's property adjacent to the existing trash
collection area in the northwest corner of Landlord's property for the
duration of this Lease. Tenant shall pay all costs of removal of trash
and recycling materials generated by Tenant. Tenant will contract for
the regular (at least weekly) removal of trash and recycling. Tenant
shall maintain Tenant's trash collection area in a neat and clean
manner.
16. TAXES AND ASSESSMENTS. All real estate taxes and assessments upon
the leased Premises and the improvements thereto shall be paid by the
Landlord. All personal property taxes upon any fixtures of the Tenant shall be
paid by the Tenant.
0
ITEM RA-4
17. HOLDING OVER. Upon the termination or expiration of the Lease term,
should Tenant remain in possession of the Premises with Landlord's written
consent, occupancy shall be on a month -to -month tenancy basis, terminable
by either party on 30-days written notice to the other. The rent during such
tenancy shall be $ 1,000 per month payable under this agreement for the last
full calendar month of the Initial Term, plus all other charges payable under
the Lease. Should Tenant remain in possession of the Premises without
Landlord's written consent, occupancy shall be on a month -to -month tenancy
basis, terminable by either party on 30-days written notice to the other. The
rent during such tenancy shall be at $1000.00 per month plus all other
charges payable under the Lease. Except for such rent and term, the month -
to -monthly rental arrangement will be on the same terms as this Lease.
18. DEFAULT. Either party's failure to timely perform any of its obligations under
this Lease shall constitute a default. If the defaulting party does not remedy a
default within 20 days after written notice thereof from the non -defaulting
party, then the non -defaulting party may elect to terminate this Lease.
In the event of Tenant's default hereunder, including Tenant's failure to
complete the work that is a condition precedent to their possession of the
Premises, Landlord may after 20 days written notice, terminate Tenant's right
to possession of the Premises by any lawful means, and this Lease shall
terminate; Landlord may re-enter and take possession of and remove all
persons or property, and the Tenant shall immediately surrender possession
of the Premises to Landlord. Landlord may recover from the Tenant all
damages incurred by the Landlord for the Tenant's default.
19. HAZARDOUS MATERIALS. Tenant shall not cause or permit any Hazardous
Material to be generated, produced, brought upon, used, stored, treated or
disposed of in or about the Premises or Landlord's property by Tenant, its
agents, employees, contractors, or invitees (other than Hazardous Materials
used by Tenant in the ordinary course of Tenant's Permitted Use of the
Premises so long as such is used in compliance with all federal, state or other
applicable laws). As used herein, the term "Hazardous Materials" means any
flammable item, explosives, radioactive materials, hazardous or toxic
substances, material or waste or related materials, including any substances
defined as or included in the definition of "hazardous substances,"
"hazardous waste," "hazardous materials" or "toxic substances" now or
subsequently regulated under any applicable federal, state or local laws or
regulations, including without limitation petroleum -based products, paints,
solvents, lead, cyanide, DDT, printing inks, acids, pesticides, ammonia
compounds and other chemical products, asbestos, PCB's and similar
compounds, and including any different products and material which are
subsequently found to have adverse affects on the environment or the health
and safety of persons. This prohibition of hazardous materials shall not apply
to any materials or devices stored in the Premises for use by Tenant's law
enforcement officers in the course of their official duties.
7
ITEM RA-4
20. CORPORATE AUTHORITY OF PARTIES. If Tenant and/or Landlord is a
corporation, each individual executing this Lease on behalf of the corporation
represents and warrants that that individual is duly authorized to execute and
deliver this Lease on behalf of the corporation, and that this Lease and its
terms are binding on the corporation.
21. GENERAL PROVISIONS
a. Notices. All notices and demands which may or are to be required or
permitted to be given by either party to the other hereunder shall be in
writing. All notices and demands by Landlord or Tenant to the other
party shall be sent by any nationally recognized overnight courier or by
certified or registered United States Mail, postage prepaid, addressed to
Tenant or Landlord at the below addresses, or to such other place
either party may from time to time designate in writing to the other party.
All Notices shall deem to be received on the second business day
following the mailing of the notices.
If to Landlord: If to Tenant:
Saint Thomas Church City of Medina
8398 NE 12'' Street PO Box 144
Medina, WA 98039 Medina, WA 98039
Attn: Business Manager Attn: City Manager
b. Headings. The headings and paragraph titles of this Lease are not a
part of this Lease and shall have no effect on the construction or
interpretation of any part hereof.
c. Time. Time is of the essence for each and all of the provisions of this
Lease in which performance is a factor.
d. Successors and Assiqns. The covenants and conditions herein
contained, subject to the provisions as to assignment, apply to and bind
the heirs, successors, executors, administrators, and assigns of the
parties hereof.
e. Recordation. Neither Landlord nor Tenant shall record this Lease or a
short form memorandum hereof without the prior written consent of the
other party.
f. Quiet Possession. Tenant shall have quiet possession of the Premises
for the entire term of this Lease, subject to all the provisions of this
Lease, if Tenant pays all rent required by this Lease and observes and
performs all of the covenants, conditions, and provisions on Tenant's
part to be observed and performed.
8
ITEM RA-4
g. Landlord's Liability. The term "Landlord," as used in this Lease so far as
obligations on the part of Landlord are concerned, shall mean only the
owner or owners of fee title to the Premises at the time in question, and
upon any transfer, the then grantor shall be automatically freed and
relieved after the date of such transfer of all liability for the performance
of any obligations on the part of the landlord contained in this Lease
thereafter to be performed, provided that any funds in the hands of such
landlord or the then grantor at the time of such transfer, in which Tenant
has an interest, shall be turned over to the grantee, then any portion of
that amount which thereafter becomes due and payable to Tenant by
Landlord under any provision of this Lease, shall be the obligation of the
grantor. The Landlord's obligations contained in this Lease shall, subject
to the aforesaid, be binding on Landlord's successors and assigns,
during and in respect of their respective successive periods of
ownership. Notwithstanding the foregoing, the liability of Landlord for the
performance of its duties and obligations under this Lease is limited to
Landlord's interest in the Premises, and neither the Landlord nor any of
its partners, shareholders, officers or other principals shall have any
personal liability under this Lease.
h. Prior Agreements. This Lease contains all of the agreements of the
parties with respect to any matter covered or mentioned in this Lease.
No prior agreements or understanding pertaining to any such matters
shall be effective for any purpose. No provision of this Lease may be
amended or added to except by an agreement in writing signed by the
parties to this Lease or their respective successors in interest. This
Lease shall not be effective or binding on any party until fully executed
by both parties.
i. Attorneys' Fees. Should any dispute arise between the parties under
this Lease, the prevailing party shall be entitled to recover all costs
reasonable actual attorney's fees, including those for appeals.
j. Separability. Any provision of this Lease which shall prove to be invalid,
void, or illegal shall in no way affect, impair, or invalidate any other
provision, and such other provision shall remain in full force and effect.
k. Cumulative Remedies. No remedy or election hereunder shall be
deemed exclusive, but shall, wherever possible, be cumulative with all
other remedies at law or in equity.
I. Choice of Law. This Lease shall be governed by the laws of the State in
which the Premises are located. Venue of any action shall be in King
County, Washington.
m. Arbitration. Except for proceedings to collect rent or unlawful detainer
proceedings, any controversy or claim arising out of this Lease which
ITEM RA-4
the parties cannot settle, shall be resolved by arbitration by, and in
accordance with the rules of, the Judicial Arbitration and Mediation
Service (JAMS), using a single arbitrator. For a period of ninety (90)
days following commencement of arbitration, the parties shall have the
right to such discovery as would be permitted by the Federal Rules of
Civil Procedure. The arbitrator shall resolve any dispute in connection
with discovery. The arbitrator may award such injunctive or other
equitable relief as maybe appropriate.
n. Due Date. Any payments or other performance due hereunder, if due on
a Saturday, Sunday, or legal holiday, shall be due on the next regular
business day.
o. Access. Tenant is hereby granted twenty-four (24) hour access to the
Premises.
P. Entire Agreement. It is understood and agreed by the parties hereto
that this Lease represents the entire agreement of the parties with
respect to the subject matter of the Lease and that any additions,
variations or modifications to this Lease shall be void and ineffective
unless in writing signed by the parties hereto and made a part hereof.
The Parties hereto have executed this Lease at the place and on the dates
specified immediately adjacent to their respective signatures.
10
ITEM RA-4
Signature Page for Lease and Parking Stall License Agreement
Landlord:
THE RECTOR, THE .CHURCH
WARDENS AND VESTRYMEN OF
SAINT THOMAS' PARISH IN THE
CITY OOME,ING COUNTY,
By:
Printedander Breckinr
Its: Rector
Date: Sept. 16, 2010
Tenant:
CITY OF DINA,
By:
Xona Hanson
Its: City Manager
11
ITEM RA-4
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
Breckinridge
certify that I know or have satisfactory evidence that Alexander _ . ,_is the
person who appeared before me and said person acknowledged that he/she signed this
instrument, on oath stated that he/she was authorized to execute the instrument and
acknowledged it as the of The Rector, The Church
Wardens and Vestrymen Of Saint Thomas' Parish In The City Of Medina King County to
be the free and voluntary act such party for the uses and purposes mentioned in the
instrument.
DATED: Sept. 16, 2010
Notary Public
State of Washington
Gerald H Gallaher
Commission Expires 3-05-2014
STATE OF WASHINGTON }
) ss.
COUNTY OF KING }
(Print Name) Gerald H. Gallaher
Residing at13204 Frazier P1 NW Seattle, WA
My appointment expires: 3/5/2014
1 certify that I know or have satisfactory evidence that Donna Hanson is the person who
appeared before me and said person acknowledged that she signed this instrument, on
oath stated that she was authorized to execute the instrument and acknowledged it as the
City Manager of City of Medina to be the free and voluntary act such party for the uses
and purposes mentioned in the instrument.
DATED:
(Print Name)
Residing at
My appointment expires:
12
ITEM RA-4
Exhibit A
Legal Description of Landlord's Property
That certain real property situated in the County of King, State of Washington and more
particularly described as follows:
The South 380 feet of the East 730 feet of the Northeast quarter of the Southeast quarter of
Section 25, Township 25 North, Range 4, Willamette Meridian, except the East 30 feet thereof;
and except the South 30 feet thereof, all in the City of Medina, County of King, State of
Washington.
13
ITEM RA-4
Exhibit B
Depiction of Premises
[Attached]
14
ITEM CA-1
DRAFT
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
St. Thomas School, Commons Room
8300 Northeast 12 Street, Medina
Monday, April 11, 2011; 6:30 pm
CALL TO ORDER
Mayor Bret Jordan called the April 11, 2011 Regular Meeting of the Medina City
Council to order at 6:33 pm.
ROLL CALL
Council Members Present: Patrick Boyd, Doug Dicharry, Bret Jordan, Janie Lee, Mark
Nelson, Katie Phelps, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Bruce Disend, Kenyon
Disend, City Attorney, Kenyon Disend; Dan Yourkoski,
Acting Police Chief; Joe Willis, Public Works Director;
Nancy, Adams, Finance Director; and Rachel Baker, City
Clerk
Mayor led council members, staff and audience in the Pledge of Allegiance.
APPROVAL OF MEETING AGENDA
Mayor Jordan said State Route 520 Update will occur under city manager report.
Council member Boyd requested removal of item CA-9, Adoption of City Council
Strategic Goals and Ground Rules, from consent and replaced on agenda as item
OB-4. Council member Nelson noted correction to March 14, 2011 meeting minutes
(correct title "Special Meeting Minutes" to "Regular Meeting Minutes").
MOTION DICHARRY AND SECOND PHELPS TO APPROVE MEETING
AGENDA AS AMENDED AND MOTION CARRIED 7-0 AT 6:36 PM.
PUBLIC COMMENT
Mayor opened public comment period at 6:38 pm.
Hunts Point resident Marianne Jones spoke about proposed ramp design for 84
Avenue Northeast and SR 520.
Mayor closed public comment period at 6:42 pm.
REPORTS AND ANNOUNCEMENTS
Council member Dicharry announced service will be discontinued on Metro route 261
effective October 1 and trips will be increased on route 271 to compensate. He
ITEM CA-1
encouraged interested persons to submit public comment and attend April 12 King DRAFT
County Transportation open house on Mercer Island.
Emergency preparedness chair Kay Koelemay reported committee recycled expired
emergency medical supplies and medications and she is reaching out to local school
officials to coordinate emergency preparedness planning. Ms. Koelemay encouraged
everyone to view emergency planning video located at www.komonews.com/whatif
and to attend the May 18 emergency committee meeting at 7:00 pm in the Great Hall
at St. Thomas Church to learn about the Map Your Neighborhood Program.
City manager Hanson briefly summarized highlights from department reports,
including 2010 accomplishments and goals for 2011.
Public works director Willis and council member Nelson provided a State Route 520
project and ramp design update. Willis provided status regarding concept drawings,
ramp design, construction preparation and phasing, lane closures, tolling, tree
removal, and re -location of Points Loop Trail. He pointed out complaints about traffic
flow between Medina and Bellevue during SR 520 lane closures and construction can
be directed to him so he can address with city of Bellevue transportation.
Nelson presented slides detailing three SR 520 lids planned for Points communities,
described designs and provided statuses.
CONSENT AGENDA
MOTION DICHARRY AND SECOND NELSON TO APPROVE CONSENT AGENDA AS
AMENDED AND MOTION CARRIED 7-0 AT 7:34 PM.
Approval of Corrected March 14, 2011 City Council Regular Meeting Minutes
Approval of March 28, 2011 City Council Special Meeting Minutes
Approval of March, 2011 Check Register
Claim check numbers 51408 through 51529 in the amount of $190,156.96, payroll check numbers
3225 through 3237 in the amount of $211, 943.51, voided AP check numbers: 2009 ASP check
numbers 75515 and 75656 paid to John Price (Public Defender) and reissued with Vision check
number 51510, check number 51464 paid to WSLEFIA (police training) and reissued with check
number 51465, canceled AP check number 51440 (not reissued), and no voided payroll check
numbers.
Receipt of January 25, 2011 Planning Commission Meeting Minutes
Receipt of February 16, 2011 Planning Commission Meeting Minutes
Receipt of February 28, 2011 Park Board Meeting Minutes
Receipt of January 19, 2011 Emergency Committee Meeting Minutes
Ratification of Austin and Rohrbach Settlement Agreements
OTHER BUSINESS
State Route 520 Construction Easement and Temporary Park and Ride Lot (7.35 pm)
Willis explained purpose for temporary road and easement request and defined State's
desire to use current park and ride lot for construction staging and Fairweather playfield
as a temporary park and ride. Willis recommended proposal for field reconstruction in
City Council Minutes April 11, 2011
Page 2
ITEM CA-1
DRAFT
exchange. Council discussed tradeoffs and opted for temporary park and ride at
Fairweather Park in exchange for field reconstruction.
MOTION NELSON AND SECOND DICHARRY TO AUTHORIZE TEMPORARY USE OF
FAIRWEATHER PARK FOR STATE ROUTE 520 CONSTRUCTION AND AUTHORIZE
CITY MANAGER TO NEGOTIATE AND SIGN TEMPORARY CONSTRUCTION
EASEMENT AGREEMENT(S). MOTION CARRIED 7-0 AT 7:48 PM.
City Council Review of Hearing Examiner Qualifications (7.48 pm)
In absence of development services director Grumbach, city manager summarized report
provided and conveyed staff recommendation. Council voiced disinterest in reviewing all
three candidates. Planning commission chair O'Brien suggested planning commission
provide its feedback regarding candidates alongside staff.
MOTION BOYD AND SECOND NELSON TO AUTHORIZE CITY MANAGER TO
NEGOTIATE AND SIGN AN AGREEMENT WITH SOUND LAW CENTER FOR
HEARING EXAMINER SERVICES. MOTION CARRIED 6-1 (LEE OPPOSED) AT
7:59 PM.
Adoption of 2011 City Council Strategic Goals and Ground Rules (8:00 pm)
Council member Boyd voiced his recollection of discussion pertaining to ground rule 2f
and staff and council agreed it should be corrected to read: "Individual council members
or council committees may not provide direction to city manager or staff prior to full council
consideration." Consensus was reached to replace may not with shall not and to ensure
consistent use of may versus shall throughout document.
MOTION BOYD AND SECOND DICHARRY TO ADOPT 2011 CITY COUNCIL
STRATEGIC GOALS AND CORRECTED GROUND RULES. MOTION CARRIED 7-0 AT
8:03 PM.
Council Agenda Calendar (8:03 pm)
Council members discussed options for scheduling WSDOT SR 520 open house and
confirmed study session planned for May 23.
Council member Whitney inquired how to add an item to council agenda. Hanson
conveyed an agenda item can be added during agenda calendar discussion, or when
approval is received by two council members in addition to requesting member outside
meeting, or upon individual request if item requires no more than one hour staff
preparation time.
Council member Boyd requested information regarding move to city hall and email
upgrade. Hanson said subject could be addressed during facilities committee meeting.
City Council Minutes April 11, 2011
Page 3
ADJOURNMENT
ITEM CA-1
DRAFT
MOTION PHELPS AND SECOND BOYD TO ADJOURN APRIL 11, 2011
REGULAR MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0
AT 8:23 PM.
The April 11, 2011, Regular Meeting of the Medina City Council adjourned at 8:23 pm.
The next Regular Meeting is scheduled to be held Monday, May 9, 2011, at 6:30 pm,
and a Study Session on May 23, 2011 at 6:30 pm. Both meetings will be held in the
Commons Room at St. Thomas School, 8300 Northeast 12 Street, Medina.
Bret Jordan, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes April 11, 2011
Page 4
ITEM CA-2
DRAFT
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
St. Thomas Church, Chapel
8398 Northeast 12 Street, Medina
Wednesday, April 27, 2011; 5:00 pm
CALL TO ORDER
Mayor Bret Jordan called the April 27, 2011 Special Meeting of the Medina City
Council to order at 5:12 pm in the chapel at St. Thomas Church.
The meeting was noticed to take place in the conference room at St. Thomas Church.
Prior to the meeting being called to order a note was affixed to the exterior entry
doors to the conference room noting a change in meeting location to the chapel since
the room was locked and could not be accessed.
ROLL CALL
City Council Members Patrick Boyd, Doug Dicharry, Bret Jordan, Janie Lee, Mark
Nelson, Katie Phelps, and Shawn Whitney; City Manger Donna Hanson; Attorney
Stephanie Alexander, Michael and Alexander, PLLC; and City Clerk Rachel Baker
were present.
EXECUTIVE SESSION
The Medina City Council recessed into Executive Session at 5:12 pm pursuant to RCW
42.30.110 (1)(i) to discuss with legal counsel representing the agency litigation or potential
litigation to which the agency, the governing body, or a member acting in an official
capacity is, or is likely to become, a party. Executive Session was estimated to adjourn in
30 minutes. At 5:42 pm executive session was extended an additional thirty minutes until
6:12 pm and was then extended another thirty minutes until 6:42 pm.
Executive Session adjourned and Council resumed its Special Meeting at 6:42 pm.
ADJOURNMENT
MOTION NELSON AND SECOND DICHARRY TO ADJOURN THE APRIL 27, 2011,
SPECIAL MEETING OF THE MEDINA CITY COUNCIL AND MOTION CARRIED
7-0 AT 6:42 PM.
The April 27, 2011, Special Meeting of the Medina City Council adjourned at 6:42 pm.
The Medina City Council will hold its next Regular Meeting Monday, May 9, 2011, at 6:30
pm in the Commons Room at St. Thomas School, 8300 Northeast 12 Street, Medina.
Bret Jordan, Mayor Attest:
Rachel Baker, City Clerk
of MFo�y9 ITEM CA-3
CITY OF MEDINA
May 4, 2011
To:
Mayor and City Council
From:
Nancy Adams, Director of Finance
Re:
May 2011 Finance Report
The April 2011 Financial Reports include:
• April 2011 Revenue & Expense Summary
• April 2011 AP Register Activity Detail
Revenue:
During the month of April, we implemented the new BARS (Budgeting and Reporting Systems) to
move Planning & Development Revenue to the correct Revenue Accounting codes in BARS. This
was advised by the Washington State Auditor's Office in 2010. The Pass -through Revenue account
of 001.389.00 will no longer be used for Earned Revenue associated with Planning & Development,
as these accounts are meant for "Non -Revenue", not "Earned Revenue". The 2011 Budget of
$194,000 (formerly Pass -through Revenue) has been moved to the proper Revenue accounts and is
included in the May Budget Amendment B. We also worked with Development to implement a
finance process for the advanced deposits program.
Key Items for 2011 Revenue include:
• 1st Quarter Utility Tax & Franchise Fees of $83K YTD. Payments will be made quarterly in
the month following the end of the quarter. We are waiting for the City of Bellevue to make
their Q1 payment, so the YTD total is short by approximately $7K.
• Property Taxes are $113K higher for YTD compared to YTD 2010.
• Sales Taxes are $28K higher for YTD 2011 compared to 2010.
• Licenses/Permits are $39K higher for YTD 2011 compared to 2010.
• Planning & Development Revenue was $33K higher for YTD 2011 compared to YTD 2010.
• REET (Real Estate Excise Tax) Revenue is already at $400K YTD compared to our Budget
of $425K for the entire year. April REET Sales is projected to be another $123K for the
month (cash will be received in May), which will give us $523K in REET Revenue for the first
5 months of the year. As a result of the higher sales in Medina for the period of Jan -April,
we have added REET Revenue to the May Budget Amendment B.
ITEM CA-3
Total Revenue (All Funds) are $515K higher for YTD 2011 than YTD 2010 (includes REET).
Expense:
Key items for 2011 Expense include:
• General Fund :
o We paid City of Bellevue Fire & Medical Services $360K in April 2011 which accounts
for the difference between 2011 and 2010 Expenditures for April YTD.
o Police Operations Expense was $63K higher for YTD 2011 compared to YTD 2010
due to the timing of the $28K payment to Norcom Dispatch Services, $25K for
unanticipated vacation payout, $4K in ammunition purchases, $3K for jail services and
$3K for Police IT services.
o Planning & Development Expense was ($9K) lower for YTD 2011 compared to YTD
2010.
• Capital Fund :
o Expenditures are $215K higher for YTD 2011 compared to YTD 2010 due to the City
Hall Renovation Project.
Cash & Investments:
Cash balances for all funds were $5.4M as of 4/30/2011.
City Hall Project:
City Hall Expenditures for April 2011 YTD are: $456K
City Hall Expenditures for 2010 were: $496K
Total City Hall Expenditures for 2010 & 2011 YTD are: $952K
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ITEM CA-4
March 22, 2011
6:30 p.m.
CALL TO ORDER
CITY OF MEDINA
Planning Commission Meeting
St. Thomas Church Music Room
8398 NE 12th St.
The Planning Commission meeting of March 22, 2011, was called to order at 6:30
PM by Chair O'Brien.
ROLL CALL
Present: Molly Goudy (arrived 6:32 PM), David Lee, Peter May, Jeff Price,
Ching -Pi Wang
Absent: Heija Nunn (excused), Judie O'Brien (excused)
Staff Present: Robert Grumbach, Development Services Director
Donna Goodman, Development Services Coordinator
ANNOUNCEMENTS (6:31 PM)
There were no announcements.
APPROVAL OF MINUTES
MOTION MAY/ SECOND WANG TO APPROVE JANUARY 25, 2011 & FEBRUARY
16, 2011 MEETING MINUTES AS SUBMITTED. APPROVED 4-0 (6:31PM)
AUDIENCE PARTICIPATION (6:31 PM)
There were no comments from the audience.
OTHER BUSINESS
1) Accessory Use/ Building Code Amendment (6:32 PM)
Grumbach referred to his memo in the packet and presented a short summary of the
status of this issue. He explained this was included in the comprehensive zoning
code update, but since the update was delayed and there was support for this
change, he was proposing to move it forward as a separate code amendment in
order to resolve an appeal by a property owner and avoid a court case. He explained
that it is the same language discussed during the comprehensive zoning code update
two to three months ago with minor changes so that it would fit into the current
regulations. He indicated that the City attorney would also review it.
Grumbach suggested that the commissioners discuss any changes they would like to
see and when they are comfortable, schedule it for public hearing.
Grumbach addressed questions from the commission and went on to explain that he
had attempted to maintain the overall meaning of the existing text.
MOTION GOUDY/ SECOND LEE TO FORWARD THE PROPOSED CODE
AMENDEMENT TO PUBLIC HEARING. APPROVED 5-0 (6:39 PM)
Grumbach advised that the public hearing will be scheduled for the April Planning
Commission meeting.
2) Shoreline Master Program Goals and Policies (6:40 PM
Grumbach pointed out that the commission had been introduced to this topic at the
last meeting. He noted that the City's two consultants, hired with grant funds to
assist on this project, were present to provide background information. Grumbach
added that the proposed changes to the SMP were currently under review by the
Shoreline Advisory Committee, in which O'Brien was participating, prior to being
forwarded to the commission.
Grumbach explained that a postcard had been sent to Medina residents in an effort
to receive input, but only one comment had been received. Discussion followed on
that comment and the commissioners were unclear as to the meaning of the actual
concerns that were expressed. Grumbach added that he had emailed the citizen and
asked for clarification but had not heard back.
Grumbach introduced Amy Summe from The Watershed Company and Gabe
Snedeker from AHBL Inc. Summe, an environmental planner, explained that the
shoreline analysis report that they completed sets the basis for the entire
undertaking. She went on to explain that the shoreline master program guidelines
from the state direct local governments in how to proceed with the multi -step process
and leads cities through an appropriate analysis of existing conditions.
The first step was to revisit the shoreline boundaries, defined as 200 ft. from the
ordinary high water mark, as well as associated wetlands. The second step was to
conduct a shoreline inventory, collecting available information that might be relevant,
including existing built conditions, biological conditions, zoning & vegetation, and
identifying any shoreline stabilization conditions.
From there they had launched into a shoreline analysis report, Summe explained,
and she proceeded to provide a detailed explanation of the process and issues
involved.
Gabe Snedeker addressed the commission next and stated that it is critical to
understand the importance of the state guidelines. In the SMP process there is a
lower level of local control; the Department of Ecology must approve the plan, and
the key concept of "no net loss" is an important directive from the state. He explained
that, although the environmental protection aspect is essential, use of the shoreline is
also an important goal, as well as enhancing public access to the shoreline.
Planning Commission Minutes Page 2 March 22, 2011
Grumbach explained that they did not access private property in their effort to
determine existing conditions, so the shoreline as shown on the map is an estimate
of existing. The final determination of the shoreline is made at the time a permit is
submitted. He went on to say that the philosophy going into this endeavor is that they
are trying to maintain as much of the existing SMP as possible while meeting the
state's requirements. He indicated that the completed SMP will look like a new
document, but that they would retain the existing goals and policies as much as
possible.
Summe discussed the analysis report, explaining that they are required to show the
link between the report and the SMP, as well as the link between the comprehensive
plan and the SMP - all three must be integrated. Grumbach noted that the goals and
policies document is a component of the comprehensive plan.
Grumbach added that the update requires the city to adopt separate critical areas
regulations and any changes must be approved by the Department of Ecology.
Grumbach, Snedeker and Summe addressed questions from commission members.
Discussion items included degrading structures, the effect of wave action on the
shoreline, the concept of "no net loss", dock sizes in Medina, setbacks, erosion, the
role of the Corps of Engineers, joint use docks, the number of allowed docks per
property vs. per property owner, and the issue of public access to the shoreline.
Grumbach then transitioned into discussion on the goals and policies document.
Commissioners agreed to focus first on a vision statement, and discussed possible
language. Commissioners and Grumbach reviewed the document with the
Commissioners providing input and Grumbach answering questions. It was agreed
that there would be more discussion on this item at the next meeting, as well as of
the "uses" section.
Grumbach advised the commission that they would hold an open house and public
hearing before making a recommendation to the council and discussion took place
regarding the timeline for the review of this document.
The next Planning Commission meeting will be held on April 26, 2011, at the St.
Thomas Great Hall Music Room.
MOTION MAY / SECOND GOUDY TO ADJOURN MARCH 22, 2011 PLANNING
COMMISSION MEETING. APPROVED 5-0 (8:31 PM)
Minutes taken by:
Donna Goodman
Development Services Coordinator
Minutes approved 0212212011.
Planning Commission Minutes Page 3 March 22, 2011
Medina City Council Regular Meeting ITEM CA-5
Monday, May 9, 2011
AGENDA BILL
Schedule Public Hearing for Code Amendment Relating to Allowing Off -
Subject: Site Accessory Uses and Buildings
Category: ® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other — Discussion
Prepared By: Robert J. Grumbach, AICP, Director of Development Services
Summary: The Director of Development Services issued a zoning interpretation relating to
Chapter 17.48 of the Medina Municipal Code clarifying that accessory uses and buildings must
be located on the same lot as a single-family dwelling. This interpretation was issued in
response to a citizen's request to build accessory parking and a garden building on an adjacent
property that they owned. Subsequent to the interpretation have been discussions with the
planning commission and the previous council indicating that there was community support to
allow accessory uses to be located off -site from a single-family dwelling. Code language to
allow for such was originally included in the comprehensive zoning code update. However,
since work on the comprehensive zoning code update has been delayed, this code amendment
was brought forward separately to help resolve a LUPA appeal filed on the code interpretation.
Attachments: Planning Commission Recommendation
Staff Report
Budget/Fiscal Impact: None.
Staff Recommendation: r al
City Manaqer Approval:
K/%ve to direct staff to prepare an ordinance related to off -site accessory
Proposed Council uses and buildings based on the planning commission's recommendation
Motion: and to schedule a public hearinq for June 13, 2011.
ITEM CA-5
1 MEDINA PLANNING COMMISSION
2 RECOMMENDATION
3
4 RECOMMENDATION OF THE MEDINA PLANNING COMMISSION
5 AMENDING CHAPTER 17.48 OF THE MEDINA MUNICIPAL CODE
6 TO ALLOW OFF -SITE ACCESSORY USES AND BUILDINGS
7
8 WHEREAS, the city council adopted zoning regulations by Ordinance 16, on
9 December 5, 1955, and last amended by Ordinance 867, adopted on December 13,
10 2010; and
11
12 WHEREAS, Chapter 17.48 of the Medina Municipal Code contains regulations
13 relating to accessory buildings; and
14
15 WHEREAS, the City manager designee issued a code interpretation determining
16 that accessory buildings and off-street parking spaces must be located on the same
17 parcel as the owner's primary single-family dwelling; and
18
19 WHEREAS, there is a desire by the City to allow under limited circumstances for
20 certain accessory uses to be located off -site from the parcel containing the owner's
21 single-family dwelling; and
22
23 WHEREAS, Land Use Policy LU-P1 provides that the city shall minimize
24 changes to existing zoning and land use patterns except as to meet land use goals, such
25 as maintaining Medina's high -quality residential setting and character, when deemed
26 necessary by its citizens; and
27
28 WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was
29 requesting expedited review was transmitted to the Washington State Department of
30 Commerce on March 21, 2011, which was granted on April 14, 2011; and
31
32 WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of
33 Nonsignificance (DNS) for the proposed code amendment was issued on April 7, 2011,
34 pursuant to WAC 197-11-340(1); and
35
36 WHEREAS, the planning commission held a public hearing on April 26, 2011, to
37 receive public testimony concerning the proposed code amendment; and
38
39 WHEREAS, at the conclusion of the planning commission's public hearing, the
40 planning commission voted on the proposed code amendment.
41
42 NOW, THEREFORE, BE IT ADVISED THAT THE PLANNING COMMISSION
43 RECOMMENDS THE FOLLOWING:
44
45 Section 1. Section 17.48.010 of the Medina Municipal Code is recommended to
46 be amended to read:
47
48 A. Separate accessory uses and buildings((, net desigRed pFimaFily f9F 9GGupaRGy and))
49 whose use is accessory and incidental to that of a single-family dwelling shall be
50 permitted pursuant to MMC 17.48.020 subject to the setback and other limitations
51 applicable to buildings in the land use district where such dwelling is located.
Planning Commission Recommendation 1 of 3
ITEM CA-5
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B. Where the area of the building site is sufficient to support two or more single-family
dwellings in the land use district where it is located, separate ((
)) single family dwellings may be erected and maintained
((aE;fthe —same weFe themselves siRgle_famil, pA)) subject to the
setbacks and other limitations applicable to buildings in the land use district where
such dwellings are located. ((s me Fegulationo and u6ed as guestheu6e+ ew nt6
•
))
Section 2. A new Section 17.48.020 of the Medina Municipal Code is
recommended to be adopted to read:
17.48.020 Location and off -site exceptions.
A. Accessory uses and buildings must be located on the same lot as the lot containing a
principal use, except the following may be located off -site provided the conditions in
MMC 17.48.020(B) are satisfied:
1. Accessory recreational facilities prescribed in MMC 14.08.020(B)(2) and
17.52.050;
2. Improved surface areas and detached garages for off-street accessory parking;
3. Accessory buildings containing gardening and similar types of uses;
4. Accessory storage sheds; and
5. Accessory playhouses, cabanas, beach houses and similar accessory uses;
B. For an accessory use or building to be located off -site, the following conditions must
be satisfied:
1. The use or building must be incidental to an existing single-family dwelling;
2. The lot containing the use or building must be contiguous to and under the same
ownership as the lot containing the single-family dwelling the use or building is
incidental to;
3. No more than two accessory buildings or uses may be located off -site from the
single-family dwelling they are incidental to;
4. In addition to development requirements prescribed elsewhere by the Medina
Municipal Code, the following shall apply:
a. Maximum height of structures shall be 15 feet above the existing grade;
b. The gross floor area of buildings and structures shall not exceed 1,000
square feet;
c. Roof eaves shall not protrude more than two feet from the exterior walls of a
building; and
d. Impervious surface area, excluding the footprint of any building or structure
housing an accessory use, shall not exceed 2,000 square feet.
C. To inform subsequent purchasers about the restriction set forth in MMC
17.48.020(B)(2), the owner of the real property shall record a notice on the title of the
subject lot containing the accessory use and/ or building with the following
information:
1. A statement about the condition for the same ownership set forth in MMC
17.48.020(B)(2); and
2. A statement that a breach of this condition is a violation of the Medina Municipal
Code subject to enforcement action prescribed by the Medina Municipal Code.
Planning Commission Recommendation 2 of 3
ITEM CA-5
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D. The notice on the property's title shall be recorded with the King County Recorder's
Office and shall run with the land. The notice may be removed if transfer of
ownership of the subject property does not cause a violation of the Medina Municipal
Code.
E. Failure by a property owner to provide notice as prescribed by this Section to a
purchaser of the subject property prior to the transferring of interest in the property
shall be a violation of the Medina Municipal Code subject to enforcement action
prescribed under Chapter 1.15 MMC.
2011.
APPROVED BY THE PLANNING COMMISSION ON THIS DAY OF ,
Planning Commission Chair
Attest:
Robert J. Grumbach
Development Services Director
Planning Commission Recommendation 3 of 3
ITEM CA-5
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) www.medina wa.gov
STAFF REPORT
Off -site Accessory Uses & Buildings
Summary: Proposed code amendments amending Chapter 17.48 MMC to allow off -site
accessory uses and buildings.
Part 1 - Introduction:
1. REGULATORY REVIEW CRITERIA:
a. GROWTH MANAGEMENT ACT (RCW 36.70A):
The state legislature has found that it is in the public interest that citizens,
communities, local governments, and the private sector cooperate and
coordinate with one another in comprehensive land use planning. The Act sets
forth thirteen planning goals including, but not limited to, encouraging
development in urban areas where adequate public facilities and services exist or
can be provided in an efficient manner, promoting a variety of housing types and
preserving existing housing stock, and protection of property rights from arbitrary
and discriminatory actions. The City of Medina has adopted a comprehensive
plan that implements the goals of the Growth Management Act.
b. Chapter 20.81 MMC contains requirements for processing amendments to the
text of Medina's development regulations. Amendments to the text of a
development regulations may be approved if the following findings are made:
The proposed amendment is consistent with the goals, policies and
provisions of the Medina comprehensive plan;
2. The proposed amendment bears a substantial relation to public health, safety,
or welfare; and
3. The proposed amendment advances the public interest of the community.
Part 2 — Public Participation:
1. NOTICES:
• Notice for the planning commission public hearing was published in the Seattle
Times newspaper on April 7, 2011, and posted on the City Hall notice boards on
April 7, 2011.
Staff Report: Accessory Uses & Buildings 1 of 5
ITEM CA-5
• Notice of the Planning Commission and City Council agendas are posted at city
hall, the City's notice boards and on the City's website. E-gov notification has
been also utilized to inform subscribers of meetings and agendas since mid
2010.
• A policy question about whether accessory uses should be located on the same
site as the principal use was raised with the City Council during the June 29,
2009 study session. This question was included as part of the discussion on the
Final Comprehensive Zoning and Permitting Study prepared by staff.
• Phase 1 of the Comprehensive Zoning Code update, which included draft code
language relating to off -site accessory uses and building, was presented at the
August 24, 2010 meeting. Richard Wilson, representing the Brotmans who have
a particular interest in the subject, provided comments at this meeting.
• Phase 1 of the Comprehensive Zoning Code update, with off -site accessory uses
and buildings provisions, was again presented at the September 28, 2010
Planning Commission meeting.
• Phase 1 of the Comprehensive Zoning Code update, with off -site accessory uses
and buildings, was again presented at the October 26, 2010 Planning
Commission meeting.
• Phase 1 of the Comprehensive Zoning Code update, with off -site accessory uses
and buildings, was again presented at the January 25, 2010 Planning
Commission meeting. Richard Wilson, representing the Brotmans, provided
comments.
• Draft code amendment for off -site accessory uses and buildings was presented
at the March 22, 2011, Planning Commission meeting.
2. PUBLIC COMMENTS RECEIVED:
Who
I Summary
of Comments
Miles Adams
I Requested information on the
proposed code amendment.
Part 3 — Staff Analysis:
1. The Medina Municipal Code defines Accessory Buildings as "any building, other
than primary, in which an accessory use is located." Primary uses being single-
family dwellings and whatever other use identified for the zoning district.
2. Accessory uses are those uses that are subservient or secondary and accompany a
primary use such as a single-family dwelling. The Zoning Code identifies some of
these to include detached garages, beach houses, playhouses, garden and storage
sheds, and similar uses.
Staff Report: Accessory Uses & Buildings 2 of 5
ITEM CA-5
3. A common issue many jurisdictions face is whether the zoning should require an
accessory use, or building containing an accessory use, to be located on the same
lot as the primary use it supports, or should the accessory use stand alone on a lot.
The primary concern is that an accessory use can end up functioning like a primary
use. When the accessory use is small-scale and un-intrusive this tends to not be as
much of a concern, but when the accessory use is larger -scale it appears as though
the zoning regulations are being skirted and can result in a use occurring having an
impact that doesn't necessarily fit the character of the neighborhood.
4. In Medina, except for the few allowed nonresidential uses (i.e. historical uses,
commercial horticulture, and religious facilities) the primary use of lots zoned
residential is restricted to detached single-family dwellings. This is consistent with
the high -quality residential character the community has established for itself in the
Comprehensive Plan.
5. The Medina Municipal Code does not have coherent regulations regarding
accessory uses and buildings. The principle related regulations are found in
Chapter 17.48, which establish regulations for accessory buildings and dates back to
1958. It has been amended only twice since its adoption with neither significantly
altering the language. The regulations allow for accessory buildings and subject
them to the same setbacks and limitations as other buildings and uses within the
zoning district. This chapter also allows for more than one single-family dwelling on
a lot if the lot is large enough.
6. To bring clarity, a formal code interpretation was issued as the result of a property
owner requesting to located accessory uses on a vacant lot adjacent to their home.
The code interpretation determined that accessory uses and buildings must be
located on the same lot as the single-family dwelling.
7. After the code interpretation was issued, subsequent discussions with the City
Council and Planning Commission during development of the Comprehensive
Zoning and Permitting Study indicated there was a desire to allow property owners
some flexibility to construct accessory buildings or uses on adjoining lots that they
own whether they contained a single-family dwelling or not.
8. A very influential element of the question whether an accessory use should be
located on the same lot as the principal use it supports is Washington state case
law, which established a legal principal that the size of buildings or structures do not
determine whether something is an accessory use. Determining accessory use
status is done by determining the use having occurred as a result of another use or
"incidental" to a principal use. It is more of a "lower hierarchy of use" that
determines accessory rather than simply the size of the use.
9. If a parcel is developed without a single-family dwelling, the accessory building or
use might be constructed to occupy the entire development capacity of a lot. This
means off -site accessory buildings can be constructed to the same size as single-
family dwellings in the neighborhood. For example, a 16,000 square foot R-16
Staff Report: Accessory Uses & Buildings 3 of 5
ITEM CA-5
zoned lot could have a 25-foot tall, 4,000 square foot garage built upon it. This
opens up the possibility that the single-family residential setting of a neighborhood
could be adversely impacts because large garages, storage sheds, garden
buildings, etc. rather than single-family dwellings could over time dominate the
character of a neighborhood.
10.Another concern is the proximity of an off -site accessory building or use to the
principle use it supports. If there is no such restriction, a property owner might live in
one neighborhood, but build the 4,000 square foot garage on a parcel a mile away.
11.In order to protect the neighborhood character of single-family dwellings, the
proposed code amendment recommends specific development standards to limit
size and requires the subject lot to be under the same ownership as the lot
containing the single-family dwelling. These requirements are intended to protect
neighborhoods from situations described in Analysis 8 and 9 above.
12.It's worth noting that the proposed regulations only apply if a property owner
chooses to locate accessory uses off -site from the single-family dwelling. They
would not apply to accessory uses and buildings located on the same lot as the
single-family dwelling.
13. The proposed code amendment is consistent with the following goals and policies of
the Comprehensive Plan.
a. Goal LU-G1: `To maintain Medina's high quality residential setting and
character."
Discussion: By establishing size and location limitations for accessory uses and
buildings the regulations protect single-family residential neighborhoods from lots
containing only large -scaled storage buildings, parking facilities, and similar
structures that could potentially dominate the character of a neighborhood.
b. Policy LU-P1: `The City shall minimize changes to existing zoning and land use
patterns except as to meet above goals when deemed necessary by its citizens."
Discussion: The proposed regulations will not alter land use patterns. Accessory
uses and buildings are currently allowed. The restrictions on size and location
will ensure existing neighborhood single-family land use patterns will be
preserved.
c. Policy H-P 12: "To reduce the loss of households, the City should discourage lot
aggregation that impacts the scale and character of the neighborhood."
Discussion: While the regulations do not prevent a property owner from combing
lots, the allowances for off -site accessory uses and buildings reduces the need
for lot aggregation so that the accessory use or building is on the same lot as the
single-family dwelling.
Staff Report: Accessory Uses & Buildings 4 of 5
ITEM CA-5
14. It should be noted that the requirement for same ownership of lots will be difficult to
enforce once the accessory use/ building is established. The City does not track
property ownership nor do we involve ourselves with the sale of private property.
This means compliance with this requirement will mostly be self-regulating (this is
the reasoning behind the notification on the property's title). However, problems with
this are anticipated to be minimal as the value of land in Medina makes it unlikely a
property owner will want to own and maintain a lot with only an accessory use on it.
15.The Responsible SEPA Official has concluded that the adoption of an ordinance
pertaining to enforcement relates solely to governmental procedures and contains
no substantive standards respecting use or modification of the environment and is
therefore exempt from the requirements of the State Environmental Policy Act
pursuant to WAC 197-11-800(19).
16.A Notice of Intent to Adopt was sent to the Washington State Department of
Commerce pursuant to RCW 36.70A.160 on March 21, 2011 and expedited review
was granted on April 7, 2011.
Report prepared by:
Robert J. Grumbach, AICP
Director of Development Services
Staff Report: Accessory Uses & Buildings 5 of 5
Medina City Council Regular Meeting ITEM CA-6
Monday, May 9, 2011
AGENDA BILL
Schedule Public Hearing for 2012-2017 Six -Year Capital Improvement and
Subject: Transportation Plan
Category: ® Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other — Discussion
Prepared By: Joe Willis, Sr., Director of Public Works
Summary:
State law requires all municipalities to prepare and submit their planned six year transportation
improvement plans to the State Department of Transportation by July of each year and in
addition, to qualify for grant funding, each project for which funding is requested must appear on
the adopted City TIP. The attached draft plan merges the CIP and TIP into one document for
overall fiscal planning.
Discussion:
The Proposed CIP/TIP Plan for years 2012 through 2017 was derived from present public street
and right-of-way improvement condition assessment, storm drainage deficiencies, public facility
evaluations, and incorporates planned programmed improvements such as Phase II of the
security camera program in year 2012. The attached 2012 — 2017 CIP/TIP Project Summary
lists the projects for your consideration.
The proposed annual expenditure for the Plan was reduced from the 2010 plan that was
programmed at $ 515,000 to an annual amount of $ 488,00 for year 2012 through 2016 based
on the 2011 budget projections of $ 63,000 Motor Fuel Tax and $ 425,000 REET tax revenues.
Attachments:
1. Draft 2012 —2017 CIP/TIP Plan
Budaet/Fiscal Impact: $488.000 annual cost
Staff Recommendation: $*Qt 4 bublic hearing date to receive public comment on June 13, 2011.
Proposed Council Move to schedule a public hearing for June 13, 2011, to consider the
Motion: 2012-2017 Capital Improvement/Transportation Plan.
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Medina City Council Regular Meeting
Monday, May 9, 2011
AGENDA BILL
Subject: 2011 Budget Amendment (B)
ITEM OB-1
Category: ❑ Consent ❑ Ordinance El Public Hearing
g
® City Council Business ❑ Resolution ❑ Other — Discussion
Prepared By: Nancy Adams, Finance Director
Summary:
During the 2011 budget deliberations, contingencies were removed from most line items and City Council
acknowledged that it would most likely be necessary to amend the budget during the year. The first
amendment was adopted in February 2011. This is the second proposed budget amendment and
includes Capital Revenues, carry forward expenditures approved in 2010, and new programs approved
by Council for 2011.
Revenues: New $363,580
1. $194,000 for pass through development permit revenues has been incorrectly budgeted as "Non
Revenue" and needed to be budgeted as "Earned Revenue" to Planning and Development
Services per the attached Ordinance. Coding change only. There is no budget impact.
2. $363,580 Increase annual BEET Revenues for 2011 based on four months of higher than
anticipated actual revenues and conservative forecast for May -December 2011.
Expenditures: 2010 Carryover $93,759 / New $158,224
1 $16,000 for monthly postcards mailed to all residents, approved by Council on February 15, 2011.
This is a 10 month estimate for 10 monthly and 6 special postcards at the cost of @ $1,000 each.
2 $6,635 for additional wireless consultant contract approved by Council on December 13, 2010.
This amount was budgeted in 2010, but not invoiced and it is necessary to carry forward into
2011 in order to have adequate funds to cover the new contract amount.
3 $10,000 for Concept design on 84th Ave NE between 12th and 241h. This joint project (interlocal
agreement) with Clyde Hill was approved by Council on February 15, 2011.
4 $87,124 carryover for city hall remodel items budgeted in 2010, but not expended until 2011. See
attached Ordinance for line item detail. These are not new expenditures to the total remodel
budget.
5 $132,224 for unanticipated expense for pollution remediation not covered by insurance, move
back to city hall and removal of trailers, which will not be used by St. Thomas, police video
surveillance equipment anticipated, but not included in the actual budget, plus 10% contingency.
These items were reviewed by the Facilities Committee on April 20, 2011 and are recommended
for approval.
Attachments: Ordinance 2011 Budget Amendment B
$ 363,580 Amendment B
capital - REET Revenue
$ 87,124 Amendment B
capital - Carryover Expense
$142,224 Amendment B
capital - New Expense
$ 6,635 Amendment B
general - Carryover Expense
Budget/Fiscal Impact: $
W000 Amendment B
aeneral - New Expense
Staff Recommendation:
Proposed Council " v
Motion: "I move to approve Ordinance 872 amending the 2011 Budget."
ITEM OB-1
CITY OF MEDINA
ORDINANCE NO 872
AN ORDINANCE OF THE CITY OF MEDINA AMENDING ORDINANCE NO.868
2011 BUDGET AMENDMENT B
WHEREAS, the Medina City Council enacted Ordinance 868 on December 13, 2010
approving the budget for 2011; and
WHEREAS, the Medina City Council enacted Ordinance 871 on February 15, 2011
amending the budget for 2011; and
WHEREAS, it is necessary to increase capital expenditures related to the City Hall
Construction Project, increase capital revenues, add Council requested postcard
expenses and account for carry over items from 2010.
WHEREAS, this ordinance has been approved at least five days after its introduction as
required by RCW 35A.33.090;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
SECTION 1. Ordinance 868 is hereby amended as summarized below:
FUND BUDGET
REVENUE (2011 All Funds):
$5,717,418
Amended to Include:
General Revenue:
001.389.00.00.00
$ (194,000)
001.345.81.00.00
$ 42,680
001.345.89.00.00
151,320
Impact to Budget:
$ -0-
Capital Revenue:
307.317.34.00.00 $ 181,790
307.317.35.00.00 $ 181,790
Budget Amendment B 5/9/2011: $ 363,580
AMENDED REVENUE TOTAL: ,$6,080,998
EXPENDITURES (2011 All Funds): $7,435,595
2011 Budget Amendment A $ 28,620
2011 Budget Total with Amend A $7,464,215
Amended to Include:
General Expense:
001.511.60.41.00 $ 6,635
DESCRIPTION
2011 Adopted Budget Ord. 868 12/13/10
Development Rev. BARS Compliance
Non Revenue (Pass Through)
Planning Revenue
Development Revenue
Coding Change Only
Real Estate Excise Tax REET 1
Real Estate Excise Tax REET 2
Revenue: REET Increase
Adopted Budget as of 5/9/2011
2011 Adopted Budget Ord. 86812/13/10
Budget Amendment A 2/15/2011
Adopted Budget as of 2/15/2011
Legislative — Wireless Consultant
Carryover from 2010
L�O-Im
General Expense:
001.518.10.49.30
Central Services — Council Request
$ 16,000 Postcards Requested by Council 2/15/11
Capital Expense:
2010 vs. 2011 City Hall Carryover
307.594.19.41.00
$
44,710
Prof Services -Design
307.594.19.49.11
$
(4,489)
Permits, Special Inspections
307.594.19.49.12
$
53,983
Contractor Progress Payments
307.594.19.62.00
$
( 124)
Construction Management
307.594.19.62.12
(6,956)
Temporary City Hall
Carryover to Beg Fund Balance:
$
87,124
Carryover from 2010
Capital Expense:
2011 City Hall Add Pollution/Teardown
307.594.19.49.11
$
20,868
Soil Inspections/Baker Tank
307.594.19.42.12
$
43,961
Contractor: UST Pollution Remediation
307.594.29.62.00
$
30,375
Move & Trailer Removal
307.594.19.62.11
$ 25,000
Police CCTV
Subtotal:
$
120,204
Subtotal: 2011 Addition
307.594.19.49.12
$ 12,020
10% Contingency
Total Addition:
$
132,224
Total City Hall Addition
Capital Expense
2011 Capital Roadway (NE 841h) Add
307.595.30.63.09
$
10,000
Concept Design for 84' St. (12t to 24t )
Budget Amendment B 5/9/2011:
AMENDED EXPENSE TOTAL:
$ 251,983 Expense: Carryover $94K / New $158K
7.716.198 Adopted Budget as of 5/9/2011
SECTION 2. The City Manager is authorized to make any transfers necessary to carry
out the terms of this ordinance.
SECTION 3. The effective date of this ordinance shall be (5) days after its publication
of a summary of its intent and contents.
PASSED BY AT LEAST ONE MORE THAN A MAJORITY OF THE CITY
COUNCIL ON THIS 9TH DAY OF MAY, 2011, AND SIGNED IN AUTHENTICATION
OF ITS PASSAGE THE 9TH DAY MAY 2011.
Approved as to form:
Bruce Disend, City Attorney
Passed:
Published:
Effective Date:
Bret Jordan, Mayor
Attest:
Rachel Baker, City Clerk
ITEM OB-1
SUMMARY OF ORDINANCE NO. 872
of the City of Medina, Washington
On May 9, 2011 the City Council of the City of Medina, Washington,
adopted Ordinance No. 872, the main points of which are summarized by its title
as follows:
AN ORDINANCE OF THE CITY OF MEDINA AMENDING ORDINANCE
NO. 868, 2011 BUDGET AMENDMENT B
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their meeting of May 9th, 2011.
Rachel Baker, City Clerk
ITEM OB-2
kA Of'tE R
=F MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, unless noticed otherwise.
Other Business
2011 Council Retreat and Meeting Schedule
Mayor
Options to be considered 2/15.
Other Business
2011 Draft Legislative Agenda
Hanson
Approved.
Other Business
2011 Council Committee Assignments
Mayor
Completed.
Other Business
2011 Regional Committee Assignments
Mayor
Completed.
Other Business
2011 Planning Commission Work Plan
Grumbach
Amended work plan approved.
Other Business
2011 Budget Discussion
Hanson, Adams
Discussion. Direction to amend 2011
Budget.
Other Business
Approval of Change Order No. 3; City Hall Project
Willis
Approved.
Consent Agenda
Call for Bids: NE 12 St & Lk WA Blvd Improve. Proj.
Willis
Approved.
Consent Agenda
Approval of Snohomish County Jail Contract
Yourkoski
Approved.
Consent Agenda
Ordinance Adopting 2009 Energy Code
Grumbach
Adopted Ordinance No. 870.
Executive Session
RCW 42.30.110 (1)(1)
Disend
Completed.
Executive Session
RCW 42.30.110 (1)(g)
Disend
Completed.
Executive Session RCW 42.30.110 (1)(i) Disend Completed.
Executive Session RCW 42.30.110 (1)(i) Kenyon Completed.
Presentation
King County Metro Service Changes
Jack Whisner
Completed.
Consent Agenda
2010 Financial Year End Report
Adams
Moved to March Consent Agenda
Consent Agenda
Public Safety Testing Agreement
Yourkoski
Approved.
Consent Agenda
JAG Contract Amendment
Yourkoski
Approved.
Consent Agenda
Construction Manager Contract Amendment
Willis
Approved.
Consent Agenda
City Hall Architectural Services Agreement
Willis
Approved.
Consent Agenda
ARCH 2O11 Budget and Work Plan
Hanson
Approved.
Consent Agenda
Receipt of Part 150 Study Report
Hanson
Receipt Acknowledged.
Other Business
2011 Park Board Work Plan
Willis
Approved.
Other Business
2011 Budget Amendment
Adams
Ordinance No. 871 Adopted.
Interlocal Agreement with City of Clyde Hill for 84 Ave NE
Other Business Street Improvements Willis
Other Business Consultant Agreement for SR 520 Project Willis Approved.
Other Business Discussion of SR 520 Public Access Options Willis Completed,
Other Business City Attorney Services Agreement/2011 Fee Structure Hanson Approved.
Other Business Newsletter Communication Costs Baker Completed.
Executive Session RCW 42.30.110 (1)(i) Disend Completed.
ITEM OB-2
61
of �Fp�y
�- MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
"W Meetings scheduled for 6:30 pm, unless noticed otherwise.
Presentation
Part 150 Study
Allyson Jackson
Completed.
Consent Agenda
2010 Financial Year End Report
Adams
Approved.
Consent Agenda
Contract Award: NE 12 St & Lk WA Blvd Improve. Proj.
Willis
Awarded to NPM Construction Co.
Other Business
Approval of Medina City Hall Change Orders
Willis
Approved.
Other Business
Approval of Office Furniture for Medina City Hall
Willis
Approved.
Other Business
Wireless Communications Facility Lease for Fairweather
Nature Preserve
Grumbach
Approved.
Other Business
State Route 520 Fly -Over Ramp Status
Willis
Discussion.
Other Business
WSDOT Right of Entry at Fairweather Nature Preserve
Willis
Approved.
Other Business
Monthly Postcard Sample Discussion
Baker
Discussion.
Discussion City Council Goals and Strategies Hanson Discussion.
Discussion Communication Strategy Hanson/Baker Discussion.
Other Business City Council Ground Rules Hanson Discussion.
Consent Agenda
Ratification of Austin & Rohrbach Settlement Agreements
Hanson
Ratified.
Consent Agenda
Adoption of 2011 City Council Strategic Goals
Hanson
Adopted.
Consent Agenda
Adoption of 2011 City Council Ground Rules
Hanson
Adopted.
Reports
State Route 520 and Lid Design Update
Willis/Nelson
Completed.
Reports
2010 Accomplishments
Hanson
Completed.
ut onze emporary use o
Fairweather Park for SR 520
construction and authorized city
manager to negotiate and sign
State Route 520 Construction Easement & Temporary Park &
temporary construction easement
Other Business
Ride Lot
Willis
agreement(s).
City manager authorized to
negotiate and sign agreement with
Sound Law Center for Hearing
Other Business Review of Hearing Examiner Qualifications Grumbach Examiner Services.
Open House State Route 520 Eastside Project Design & Project Updates WSDOT
Presentation State Route 520 Eastside Project Design & Project Update WSDOT
Schedule Public Hearing for Code Amendment Relating to Off -
Consent Agenda Site Accessory Buildings and Uses Grumbach
Consent Agenda Schedule Public Hearing for Draft Six -Year CIP/TIP (2012-2017) Willis
Reports FairweatherindependentTowers Public Process Grumbach
Other Business Proposed 2011 Budget Amendment B Ordinance Adams
ITEM OB-2
MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, unless noticed otherwise.
Other Business Zoning Code Ordinance Briefing Grumbach
Other Business Shoreline Master Program Update Grumbach
Design Selection for Independent Towers' Wireless
Other Business Communication Support Structure at Fairweather Grumbach
Public Hearing Accessory Buildings & Uses Grumbach
Confirmation of Appointments to Planning Commission
Other Business Positions 2, 4 Council
Confirmation of Appointment to Civil Service Commission
Other Business Position 1 Council
Other Business Confirmation of Appointments to Park Board Positions 2, 5 Council
Other Business City Council Guidelines Disend
Proposed Ordinance for Minimum Maintenance Standards for
Other Business Vacant Residential and Abandonded Construction Sites
Other Business Adoption of Six -Year CIPMP and Resolution
Other Business 2012 Draft Preliminary Annual Budget
Other Business 2012 Franchise Fees
Other Business 2012 Utility Fees
Other Business 2012 Franchise Fees
Other Business 2012 Utility Taxes
ITEM OB-2
9 MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, unless noticed otherwise.
Public Hearing
2012 Property Tax Levy
Public Hearing
Shoreline Master Plan
Other Business
Adoption of Property Tax Levy Resolution
Public Hearing
2012 Annual Budget and Salary Schedule
Public Hearing 2012 Annual Budget and Salary Schedule
Adoption of 2012 Annual Budget and Annual Budget and
Other Business Salary Schedule Ordinance
Other Business City Manager Employment Agreement