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Home My WebLink About07-11-2011 - Agenda PacketMEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING AGENDA St. Thomas School, Commons Room 8300 Northeast 12 Street, Medina MONDAY, JULY 11, 2011 6:30 PM MAYOR CITY MANAGER BRET JORDAN DONNA HANSON DEPUTY MAYOR CITY ATTORNEY SHAWN WHITNEY BRUCE DISEND COUNCIL MEMBERS CITY CLERK PATRICK BOYD RACHEL BAKER DOUG DICHARRY JANIE LEE MARK NELSON KATIE PHELPS CALL TO ORDER 6:30 PM ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA PUBLIC COMMENTS At this time, citizens may address the City Council regarding any issue related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be limited to three minutes per person, per meeting. Those who have service requests or complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution. Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone's time, Council Members will not be able to engage in dialogue with individual members of the audience. REPORTS AND ANNOUNCEMENTS RA-1: Mayor RA-2: Council RA-3: Advisory Boards/Commissions/Committees RA-4: City Manager/Staff Medina City Hall / 8398 Northeast 12 Street / Medina WA 98039 425-233-6400/ www. medina-wa. go CONSENT AGENDA These items will be acted upon as a whole unless called upon by a council member. CA-1: Approval of June 13, 2011 City Council Regular Meeting Minutes CA-2: Approval of June, 2011 Check Register CA-3: Receipt of Approved March 16, 2011 Emergency Committee Meeting Minutes CA-4: Receipt of Approved May 16, 2011 Park Board Meeting Minutes CA-5: Receipt of Approved May 24, 2011 Planning Commission Meeting Minutes CA-6: Adoption of Six -Year (2012-2017) CIP/TIP and Six -Year (2012-2017) CIP/TIP Resolution CA-7: Close Tabled Item From 06/13: WSDOT/FWHA Proposed de minimis Section 4(f) Determination for Fairweather Park CA-8: Revised Contract for Professional Services, Wireless Consultant CA-9: Amendment to Shoreline Consultant Contract OTHER BUSINESS 013-1: Temporary Construction Easement for Transit Path 013-2: City Council Agenda Calendar ADJOURNMENT Next Special Meeting (Study Session)— Monday, July 25, 2011; 6:30 pm Next Regular Meeting — Monday, August 8, 2011; 6:30 pm 14 SIGN UP FOR MEDINA E-NOTICES. Visit www.medina-wa.eov and click on E-Notice Program. Medina City Council July 11, 2011 Page 2 of 2 ITEM RA-4 CITY OF MEDINA Office of the City Manager Date July 11, 2011 To: Mayor and City Council From: Donna Hanson, City Manager Subject: City Manager Report 1. Washington Association of Sheriffs and Police Chiefs received 27 applications for the Medina Police Chef position. I am working with Garry Anderson of WASPC to screen the applications for experience, education, and response to the supplemental questionnaire. We will conduct preliminary phone interviews and bring the finalists back for three panel interviews and a public candidate forum later in July and early August. 2. WSDOT just issued a decision to relocate the Evergreen Point Road temporary park and ride lot to the north edge of the DOT right of way and construction staging area. Due to limited space and to avoid cutting down six mature trees, the lot will be reduced from the current capacity of 50 stalls to 19 stalls for the remainder of the construction project. The full 50 stalls will be restored when the new park and ride lot is opened in its final location in 2013. WSDOT will work with Metro to provide notice to transit riders of this change. They have also stated that they will work with the City to address neighborhood and community concerns regarding safety and privacy. 3. Lifeguards opened the beach last Friday for great weather over the 41h of July weekend. The hours this summer are from noon to 7:00 pm. The season will end Wednesday, August 241h. Construction area will stay fenced until the first of August to let the sod get a head start for Seafair and Medina Days. Also this year, Medina Beach is opening a "Swim Lap Area" to the south (left) of the floating dock. Thanks to the Seattle Harbor Patrol, they placed a buoy marked "Swim Area" to protect the area from boaters. This area is for the Lifeguards to do in- service training as well as give opportunity for swim teams and tri-athletes to train. 4. City Hall is accepting checks for Medina Days. So far we have received $2850.00. We pass the checks along directly to the Medina Days Committee. I don't know what they have received directly, but am sure they will always accept more. The fireworks display is already under contract with the City. 5. The WSDOT traffic study for the roundabout on 84th Ave NE and 520 was not ready for this Council meeting. It is rescheduled for August 81h. However, staff is meeting with consultants and staff from Clyde Hill to review concepts for the design and construction of 84th Ave NE from 12th to 24th. This is the project that received grant funding for the two cities joint project. 6. The move back to City Hall will occur sometime the last two weeks of July if the construction is complete on time. All meetings in July will most likely take place at St. Thomas unless otherwise noticed. ITEM RA-4 CITY OF MEDINA 8398 NORTHEAST 12 STREET I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov July 6, 2011 To: Mayor and City Council Via: Donna Hanson, City Manager From: Rachel Baker, Central Services Subject: Central Services Department Monthly Report July & August Public Meetings and Events Event Date Time Location City Council Regular Meeting July 11 6:30 pm St. Thomas School, Commons Room Good To Go Pass Sales July 13, 14 2-7:30 pm Medina Park Hearing Examiner July 19 5:30 pm St. Thomas Church, Music Room Emergency Committee July 20 7:00 pm St. Thomas Church, Conference Room Park Board July 18 6:00 pm St. Thomas Church, Music Room Good To Go Pass Sales July 23 2-7:30 pm Medina Park City Council (Study Session) July 25 6:30 pm St. Thomas School, Commons Room Planning Commission July 26 6:30 pm St. Thomas Church, Music Room City Council Regular Meeting Aug 8 6:30 pm Medina City Hall * Medina Days Aug 10-13 varies www.medinadays.org Park Board Aug 15 6:00 pm Medina City Hall * Planning Commission Aug 23 6:30 pm Medina City Hall * Lifeguard Season Ends Aug 24 Noon-7pm Medina Beach Park *Location tentative Meetings are publicly noticed on the City's three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City's website. Register to Vote Plan ahead for upcoming elections; the Primary Election will be August 16 and the General Election will be November 8. - Registration can be completed online, 24-hours a day by visiting the Secretary of State's web site: https:Hwei.secstate.wa.goy/osos/secure/pages/Onlinevoterregistration.aspx - For more information about eligibility or changes to an existing registration, call King County Elections at 206-296-8683 or visit: http://kingcounty.Rov/elections.aspx. ITEM RA-4 Communication/Outreach Between June 9 and July 5, 23 notices were issued via GovDelivery. A detailed report is attached. Currently e-notices have the potential to reach 1,210 individual subscriber profiles with a total of 8,604 subscriptions. There were 204 new and 37 deleted individual subscription profiles since June 9. To date the City has issued eight postcards, including: four council, one park board, two shoreline, and one communication tower. Staff has received a few calls recently from residents not receiving City bulk mailings (postcards). Missed addresses were verified with the City's mailing vendor who informed us that the bulk mailing lists purchased from the USPS may indeed exclude certain names and addresses, pointing out mailing addresses may be removed from bulk mailing lists upon request of a property owner as a way to minimize junk mail. For those that prefer to avoid bulk mailings, copies of the City's postcards can be viewed via the City's online records repository and are delivered to e-notice subscribers via email. In addition to e-notices, there are a number of resources available on the City's website to assist with service needs, some include: an online help desk, online forms and public records repository. The help desk tool has recently been upgraded and is intended to allow citizens and businesses to submit requests to the City online. Requests are then automatically directed to appropriate staff for a response. The website contains links to numerous department -specific forms, including public records request, building permit applications, house watch request and many more. The records repository contains a wealth of public records, forms, and other documents categorized by department and/or purpose. The database is updated nearly daily and can be accessed through the City's website. Public Records Requests Approximately 157 public records requests have been received by the city clerk's office between January 1 and July 6. During the same period last year 72 requests had been received. A quarterly report identifying 2011 requests is attached. Passports A total of 175 passport applications have been processed by department staff during 2011, an increase of 21 since last month's report. "SIGN UP FOR MEDINA E-NOTICES. RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program. 01 F- M; 0 i rl I W a) I 01 OF 00 'Ln � oo 0 ,-I00 CN00 I 1.4 rr) i C) to 0 �V) ui U lj :3 CL V) 0 m tu 0 u 1 U C) (U LL bDi C) :3 < & <, LL 0 0 Mo tkoi a cy� r LU Lu (D r'4 a) 1 (1) w Ft. - Q) c ailo F,! 0 z m 0 i 0 0 iu N Oi 0 0 .—i 0 -0' 0 m i U 5112 0' M < i Cr a) a) (L) -�2 '-Q -0 i-- 4d u p u 61 001 "') 0- V) <6 IV) momm ,It r4 0) ko (D (U > 0 fQ 4� 0. 0 < 0- 00 1�-o It , < 0000 u u E z m 0 0 U :3 u z T 00 aj U 0 U u 0 j-0 w 0 0 aj u 0 CC ol ol a) W 1 .7i U' u -0 -0 (A Ln 0 : r4l Ln 1 O)l m Qj =3 i Z io 75 cui E cu u�E T-4 0 bi u 0 i-O ! c m 1, = m -0 to 0 >4 U -I U o o D- t� >� r-I > u 0 Ln z OJ 0 i:i ai -P� L), Cqu tw u3u Qj a) 0 cim wl (u -a i do o 0 E 0 LU T-4 a.d0 u 2 - c CL 0 a) M: qj>� LIE ;-o CN V) :3 C) CL r1i � I 210 C!2 V) 0 U!2 Qj > Q) > ip CL o UU QJ .L2 Lu LU lnl (I.Y > CL ajiU CjU ic= C M w c :3 Q-tcL i o o 0 i4-- 'P � o 0 i�-: o +(- u C) � �+- C141 0 13 IA ogo aj ro I In E 1 Cu (A (U Ln 0 L� z wi -0 Zi 0) 0 Q (U Lni-a txC u u U _0 a) 5-0 1-0 -0 p� -a =3 1 -0 a)0 F- V) Cn f6tN mfN CL CD txo c V r- r-I m :3 0 U Cd CN M -a CL ;u cc r 4- j o -,U, mo 0 u fo 0 CL c C: m O F4 tkol U IM m aj Ca '1 0 -i � (U;OC -1 'uC) a)ot c 2 CU tk �@ N < Z Cl) > 0 Olm a Fa 4) CL E; , (, < Oz a)` 5 u CU ;w 0 u V r-i Q)l =3 0 LLJ > 0 U .Ufu 4- 0 f 4-`4-4- 0 0 L) 0 V) U� CA 0 to (U z tiS kn Os V), (n Mog i (U 2 < saftwomounwi*00AWN (N `t I�t' r,j �L,; LD 00 r, � r,j Zzr I r U-1 C:) 0 r'4 Ln I M LU Ln Z D O W Cf Z 0 LU -i w u V) 0 I U 0 0 CL Co Cq 0 c 0 E c m p - 2011 Public Records Requests ITEM RA-4 Item Date Number: Received: Requesting Party: Description: Completed Open 2011-001 01/04/11 Hedy Joyce 8105 Overlake Dr., permit and plans X 2011-002 01/03/11 Edmonds, Wilma Chen's letter rescinding his resignation X 2011-003 01/03/11 Hokanson, Eric The record of Shawn Whitney's resignation from the Medina City Council. X The record of Shawn Whitney's reinstatement to the Medina City Council after her resignation. Include the legal means by which she was reinstated such as her rescinding 2011-004 01/03/11 Hokanson, Eric her resignation or by reappointment. X 2011-005 01/04/11 Suedekum, Jeri labor contract for police admin staff X 2011-006 01/06/11 Mylroie, Vance city manager's resume X Tsong, Nicole, Seattle 2011-007 01/11/11 Times Jeff Chen's letter of resignation and letter rescinding resignation. X 2011-008 01/10/11 Shepard, John Right of way for corner of Evergreen Point Road & Overlake Dr. X All land use actions/permits/exceptions/applications related to 8105 Overlake Dr. W. 2011-009 01/11/11 Froton, Ron -Tam and parcels 19, 20, 30 & 31 X an engineer representing Mr. Eddie Lee, owner of the property at 2841 EPR I would like to see the records in the city file. I am more interested in topographical maps 2011-010 01/11/11 Wang, Michael for the property. X 2011-011 01/11/11 Silva, Paul Review and photograph issued building permits X 2011-012 01/14/11 Suedekum, Jeri 2010 salary ordinance X request copies of letters from Jeffrey Chen regarding his resignation rom is position as Chief of the Medina Police Department, including a letter rescinding his resignation. 2011-013 01/14/11 Buhain, Venice Please send these letters by e-mail if possible. X 2011-014 01/18/11 Hokanson, Eric The name of the agency allegedly conducting the external investigation of Jeffrey Chen. X All public records related to the house and lot, permits etc. 2795 Evergreen Point Rd, 2011-015 01/19/11 Libby, Debbie Medina 98039, TAX no. 9269600020. X All records relating to the house and lot, permits etc. 7545 NE 28th Pl, Medina WA 2011-016 01/19/11 Libby, Debbie 98039, TAX 9269600030 X The alleged report by the outside consultant pertaining to the position of the Police Chief showing alleged irregularities allegedly related to Jeffrey Chen's paid 2011-017 01/20/11 Hokanson, Eric administrative leave. X The exact record of the "cause" for which City Council woman Shawn Whitney allegedly 2011-018 01/20/11 Hokanson, Eric called for a vote to allegedly terminate City Manager Hanson. X 2011-019 01/20/11 Hokanson, Eric The record of the vote to terminate City Manager Hanson. Set of building plans for the home that was built in 1987 Property Addressed: 3645 2011-020 01/252011 Major, Dianne Evergreen Pt Rd Medina X The Washington Cities Insurance Association investigative report on Jeffrey Chen 2011-021 01/25/11 Hokanson, Eric and/or the Medina Police. X The name of the lead investigator from the Washington Cities Insurance Association 2011-022 01/25/11 Hokanson, Eric investigating Jeffrey Chen and/or the Medina Police. X All Medina WCIA contracts in effect or under review for claims. List any claims against 2011-023 01/25/11 Hokanson, Eric said contracts. X All written communication between the City of Medina including third parties including but not limited to consultants or any city attorney, and the WCIA. For the period 2011-024 01/26/11 Hokanson, Eric September 1, 2010 until January 25, 2011. X 2011-025 01/25/11 Silva, Paul Clipboard of current building permits X The "Statement of Jeffrey Chen" as emailed to Jeffrey Chen by Michael Bolasina. (As 2011-026 01/28/11 Hokanson, Eric Idescribed in the Chen response to his being suspended dated 1/27/2011.) X 2011 Public Records Requests ITEM RA-4 Item Date Number: Received: Requesting Party: Description: Completed Open recor s me u ing ates granting ie en access tote ogic system. nc u e the date of the first time Jeffrey Chen accessed the system using his own login. Include 2011-027 01/28/11 Hokanson, Eric the conditions of use, or the law to which use is subjected per City Policy. X 2011-028 01/28/11 Hokanson, Eric The date Jeffrey Chen was first given Rachel Baker's MX Logic password and login id. X The date Jeffrey Chen first logged into the MX Logic system using Rachel Baker's ID and 2011-029 01/28/11 Hokanson, Eric password. X The most recent date Jeffrey Chen logged into the MX logic system using Rachel Baker's 2011-030 01/28/11 Hokanson, Eric password and user ID. X The queries including dates entered into the MX Logic system by Jeffrey Chen using 2011-031 01/28/11 Hokanson, Eric Rachel Baker's ID and password. If possible, provide the queries as written, "verbatim". X All records of intelligence, if any, collected by Jeffrey Chen's unauthorized use of records manager Rachel Baker's MX Logic ID and password and provided to the FBI and 2011-032 01/28/11 Hokanson, Eric Secret Service. X The server logs for all files, if any, modified or deleted using Jeffrey Chen's MX Logic 2011-033 01/29/11 Hokanson, Eric login since January 1, 2005. X The server logs for all files, if any, modified or deleted using Rachel Baker's MX Logic 2011-034 01/29/11 Hokanson, Eric login since January 1, 2005. X Levy, Nat (Bellevue letter from City Manager Donna Hanson to Jeffrey Chen about his position as police 2011-035 02/01/11 Reporter) chief. It was a response to Chen's Jan. 27 letter X The City of Medina's response to Jeffrey Chen's seven page letter dated January 27, 2011-036 01/31/11 Hokanson, Eric 2011, allegedly a two page letter from CM Donna Hanson to Jeffrey Chen. X Pertaining to City of Medina policy governing "leaked" information, the record of MMCs 2011-037 02/01/11 Hokanson, Eric (Medina Municipal Codes), RCW statutes and WAC codes enforcing said policy. X I request a copy of the letter of last week ( I believe it was on Jan. 28) from the City 2011-038 02/02/11 Edmonds, Wilma Manager to Chief Chen and the City Council in response the Chief Chen's 7 page letter. X 2011-039 01/27/11 Khalili, Marc Blueprints or plans of property located at 515 E. Overlake Dr. X An original grade survey drawing before the developmen at 8925 Groat Pt Drive 2011-040 02/02/11 Chesmore, Rick (probably prior to 1985) X 2011-041 02/04/11 Wines, Kirk ACT Outdoor DAS file X 2011-042 02/08/11 Silva, Paul Issued building permits X All written communication between the City of Medina and Jeffrey Chen regarding Bank 2011-043 02/08/11 Hokanson, Eric of America Account, Routing number 125000024, Account number 45957172. X The names of the donors and the amounts donated to Chief Chen's legal defense fund, c/o Bank of America, Routing number 125000024, Account number 45957172, and as described below. Include dates of deposits and withdrawal dates and amounts, and 2011-044 02/02/11 Hokanson, Eric cancelled checks X "I hereby broaden my request to include all written communication between the City of 2011-045 02/08/11 Hokanson, Eric Medina and Jeffrey Chen regarding this alleged account." X 2011-046 02/09/11 Hokanson, Eric records request number assigned (referring to PRR 2011-044) X Pursuant to state and federal public disclosure laws I am requesting for any and all Case Reports, Medina Police Case Reports, or correspondence, between any city employees, public officials, residents, non-residents or city council members, generated from my email sent to Donna Hanson and the Medina City Council on Sunday, January 16, 2011- with the Subject "Chief Chen". Related to this email, I am requesting all correspondence, including email transmissions, any complaints, papers, files, bulletins, memos, correspondence, notes, written, typed or recorded. Any records after or around the date of my email, that has my name on it. As a resident of Medina 1 2011-047 02/11/11 Sidell, Judy respectfully ask for a swift and timely response to this request. X Five copies (similarly bound) of critical areas report as held in the binder to be copied 2011-048 02/09/11 Froton, Ron [8105 Overlake Dr. W.] X 2011 Public Records Requests ITEM RA-4 Item Date Number: Received: Requesting Party: Description: Completed Open 2011-049 02/17/11 Sui, Lei Home improvement/renovation/remodel permits for 7861 NE 10th Street X Tracy @ John Polito's 2011-050 03/03/11 Office City of Medina mutual aid agreement with City of Seattle X John Collins, WSDOT Utility Permits and Franchises in city right-of-way adjacent to SR 520 Property 2011-051 03/01/11 SR 520 Addressed X 2011-052 02/23/11 Jill Wang Permit files and building plans for property at 415 84th Ave. NE, Medina, WA 98039 X All demo, SEPA, grading and drainage, mitigation and construction plans for 8448 2011-053 02/25/11 John Brekke Midland Road, Medina Applicant: Major X 2011-054 03/07/11 Lowell H. Eschbach Looking for survey that was done with permit 8247 Overlake Dr. W. X 2011-055 02/11/11 Morshedzadeh 515 Overlake Dr. E., Medina, WA Full set of architectural plans X 2011-056 03/10/11 Chateau Meridian 2626 76th Avenue X 2011-057 03/11/11 Ricci, Debra DAS (see request for details) X 2011-058 03/10/11 Miner, Joe 7857 NE 12th Street Building Records X 2011-059 03/10/11 Hoffman, Rudy Permit files for 1427 80th Ave. NE X 2011-060 03/14/11 Busch, Ralph Mitigation Plan for 3315 EPR X SUP 273 & SUP 274: Documents, files related to foregoing special use permit and audio 2011-061 03/14/11 Smith, Shasta copy of public hearing. X 2011-062 03/16/11 Smith, Shasta Review public records request for SUP 273. X 2011-063 03/17/11 Tsai, Sophia 2626 EPR X Tidd, Ted Central Cascade Survey Co. in 2011-064 03/17/11 Cle Elum Short plat 77-5 X 2011-065 03/17/11 Hoffman, Rudy Permit #2366 (ROW??) & Variance 498, 1427 80th Ave. NE X All email communications between Jeff Chen and city employees, and legal counsel 2011-066 03/25/11 Nunn, Heija representing City of Medina between December 1, 2010 and Monday March 28, partial X Any and all documents, emails, or other communications regarding the investigation, and personnel matter of Police Chief Chen dating between December 1, 2010 and 2011-067 03/25/11 Nunn, Heija Monday March 28, 2011 partial X My name is Stephen Fabian, my company FAS has been hired by Capital One to review the property located at 7842 NE 8th St. We are a nationwide real estate maintenance and construction firm that assists lenders and investors in repairing, managing, and maintaining portfolio properties. Our company has been hired to make an assessment of the property to determine what steps are required to get the home completed or repaired in a timely manner that would enable it to be sold. The information the bank was able to obtain is not as complete as we need so I could use as much help as possible. 1) What is the status of permits associated with the property? (Base this question on address or parcel number.) a. Are there any open our outstanding permits and/or inspections? b. Who were permits issued to? c. If permit is expired, what department should we talk to about reapplying? 2) How do we go about finding records for previous inspections? 3) How do we determine if there are any active code violations? 4) Do you know which utilities service this property? 5) Is there a time of day that is best to reach you? 6) Is a website available that answers the questions I've asked? 2011-068 03/29/11 Field Asset Services X Suristantial DevelopmentPermit or construction OT CIOCK, Application Tireld inOctober, 1990 and final determination in May, 1991 Property Addressed: 32182nd Ave, Medina, 2011-069 03/29/11 Zaser WA 98039 X 2011 Public Records Requests ITEM RA-4 Item Date Number: Received: Requesting Party: Description: Completed Open Any and all documents from February 1, 2004, to date regarding or discussing Jeffrey Chen, the current Chief of Police of the City of Medina. This request includes any and all investigative reports prepared by any investigator retained by the City of Medina, including, but not limited to Michael Bolasina and Ellen Lenhart, any and all documents reviewed by the Medina City Council concerning or about Chief Jeffrey Chen, any and all emails of or about Chief Jeffrey Chen, received, or sent, and any and all information in whatever form which discusses in any manner the rationale for placing Chief Chen on 2011-070 03/29/11 Thomas, Joyce administrative leave on December 27, 2010. partial X I'd like to request all available documents related to the employment and investigation of Police Chief Jeffrey Chen, including memos, emails, text messages, City Council Levy, Nat (Bellevue minutes and any other materials relating to the chief's resignation, retraction of 2011-071 03/28/11 Reporter) resignation, suspension and resulting investigation. partial X Construction permit application (including design drawings) Property Addressed: 2625 2011-072 03/14/11 Zhang, Miao 77TH AVE NE, Medina, WA 98039 X Soils Report for property located at 506 Overlake Drive, associated with Building Permit 2011-073 04/04/11 Nelson, Mark #13-2232; 506 Overlake Dr. X 2011-074 03/15/11 Buhain, Venice Medina City Council Statement X 2011-075 03/18/11 Silva, Paul Copies of permits issued X 2011-076 03/21/11 Gluca, Gabriel Inspection information B-2555, Lazio, 2436 82nd Ave. NE X 2011-077 03/29/11 Wood, Laura Boundary survey for building, land of 3304 78th PI NE, Medina, WA 98039 X 2011-078 04/04/11 Silva, Paul Review to photograph issued building permits X 2011-079 04/06/11 Ames, Bill Building permit file and plans for 3248 78th Place NE X 2011-080 04/12/11 Toth Construction contact information for all property owners abutting 3313 EPR X Manuel, Ruby (Redfin 2011-081 04/15/11 Realty) 2795 EPR, surveys X C-2954, by Applicant Shawn Van Glesen/PB Telecom/American Tower Corporation for 2011-082 04/19/11 Smith, Shasta tailored construction mitigation plan for the installation of a Distributed Antenna X C-2954, by Applicant Shawn Van Glesen/PB Telecom/American Tower Corporation for 2011-083 03/23/11 Giant, Nicholas tailored construction mitigation plan for the installation of a Distributed Antenna X 2011-084 03/14/11 Robertson, Drew Original grade report for 8117 Overlake Dr. W., Medina X 2011-085 04/18/11 Ames, Bill Permits, plans, engineering - 3248 78th Place NE X Plans, topography, survey, house plans, variance requests, etc. (Stabbert) 3640 2011-086 04/19/11 Hardy,Joyce Evergreen Pt Rd. X 2011-087 04/20/11 Spears, Robert Building permits X Adams, Nona (Re/Max 2011-088 03/30/11 Integrity) Building plans and records on 7828 NE 8th St, Medina X Cynthia Wise, KING-5 2011-089 04/29/11 News we are requesting records concerning the termination of Police Chief Jeff X Scott Gutierrez 2011-090 04/29/11 (Seattle PI) Materials related to the investigation that led to the firing of Police Chief Jeff Chen. X White, John (KCPQ 2011-091 04/29/11 Fox) City manager statement and documents re: termination of Medina police X 2011-092 04/28/11 KIRO Television Investigation of former Medina Police Chief Jeff Chen, which led to his termination. X Jeanne Gustafson Investigative report and any documentation related to the termination of Police Chief 2011-093 04/28/11 (Bellevue Patch) Jeffrey Chen X 2011-094 04/28/11 Eric Hokanson The WCIA investigative report prepared by Ms. Lenhart. X all documents, emails, and related communications involving the personnel matter, investigation, loudermill, hearing and ultimate termination letter, conclusion, etc in partial 2011-095 04/28/11 lNunn, Heija 1 regards to former chief jeff chen. 04/29/11 X 2011-096 04/29/11 1 Edmonds, Wilma investigative reports related to The investigation of Jeffery Chen I X 2011 Public Records Requests ITEM RA-4 Item Date Number: Received: Requesting Party: Description: Completed Open All documents (including digital) and hand written notes used in the calculation presented in the Lehart Investigation Report asserting the percentages of gasoline charges by various employees and vehicles of the police department as well as all supporting documentation including but not limited to billing statements, receipts and 2011-097 04/30/11 Whitney, Shawn checks issued. X All documentation presented to, but not limited to that which was presented to Stephanie Alexander regarding the claim that 100 gallons of gasoline were purchased by former Chief Jeffrey Chen while on vacation in eastern Washington. I was told it was during 2010 but please do not limit the search to that period if that is not correct. Please include proof via payroll records that the former Chief was on vacation during 2011-098 04/30/11 Whitney, Shawn that same period. X All Chevron gasoline bills paid and charged to the general fund/police department for 2011-099 04/29/11 Whitney, Shawn the period 2004 through today. Please include all available detail. X Investigative report prepared by Michael Bolasina and presented to the city council on February 2, 2011. In its entirety with all appendices and attachments as presented 2011-100 04/29/11 Whitney, Shawn during executive session. X Jeffrey Chen's offer for Resignation and Release of Claims Agreement of March 14, 2011-101 04/30/11 Hokanson, Eric 2011. X 2011-102 04/30/11 Hokanson, Eric The Jeffrey Chen Loudermill Predisciplinary Notice X 2011-103 04/30/11 Hokanson, Eric The Jeffrey Chen Termination Notice X 2011-104 03/18/11 Chen,Andy 1845 EPR X 2011-105 04/20/11 Khan, Maureen 8102 NE 5th Street X Tessa Sari (NW Asian 2011-106 05/04/11 Weekly) Release of police chief's (Jeffrey Chen) X Building permits for the property located at 285176th Ave NE, Medina, WA 98039. King County parcel #242504-9180. Specifically related the garage building permit. The buildings on the property may be encroaching on WSDOT Right of Way, and we are 2011-107 05/05/11 Carter, Jai (WSDOT) doing research to find out what was permitted X Geotechnical report for Address 3235 Evergreen Point Road, Medina, WA 98039. My client is looking into residential redevelopment of the adjacent property to the North(address 3243) which is for sale, we want to review if extraordinary foundation were necessary or bad soil as this development would be similar. 2011-108 05/05/11 Chandler, Steven X Photos, if any, of any Medina Police Officer or Officers posing with automatic rifles and/or machine guns. If any photo exists I will pay for a high quality copy or scan rather than a photocopy, so the record provided represents an image quality similar to the 2011-109 05/05/11 Hokanson, Eric original. X 2011-110 05/05/11 Hokanson, Eric Receipts for the 4 $2,000 machine guns. X The inventory status of the two $300 Heckler & Koch Tummult switchblades defined as "dangerous weapons" by RCW 9.41.250, such as a receipt that they were returned from 2011-111 05/05/11 Hokanson, Eric Jeffrey Chen. Let the record show the date they were returned. X All emails between Officer Girias and the farmer arranging a hunting trip, as stated in Jeffrey Chen's rebuttal. Include all communication between any Medina Police Officer 2011-112 05/05/11 Hokanson, Eric and this farmer since January 1, 2005, so as to not discriminate against Officer Girias. I X 2011 Public Records Requests ITEM RA-4 Item Date Number: Received: Requesting Party: Description: Completed Open The actual serial numbers of all of the ipod touches involved in the March 16, 2010 purchase of three ipod touches, so that in theory, according to the Lenhart report, there would be six serial numbers for ipod touches. So I am requesting the three serial numbers for the ipod touches that were purchased on March 16, 2010 and the three serial numbers for the ipod touched which were returned at a later date that allegedly had different serial numbers. Please include a description of each ipod touch that 2011-113 05/06/11 Hokanson, Eric would correlate the GB capacity of each ipod touch with the serial number. X Residential building permit drawings and soil report Property Addressed: 3235 2011-114 05/09/11 Chandler Stever Evergreen Point Rd, Medina WA 98039 X Any active building permits within 1 mile of future address as listed below on Overlake 2011-115 05/09/11 Spyro Kourtis Drive Property Addressed: 8846 Overlake Drive X 2011-116 05/10/11 Becker, Dan Investigation report on Chief Chen X Keith Ervin (The 2011-117 05/11/11 Seattle Times) Ellen Lenhart Investigation Report X Park, Mazie and layout of the property and distance of the house to the east side of property line and 2011-118 05/11/11 Raymond any olds plans of remodeling Property Addressed: 1659 Rambling Ln Medina WA 98039 X looking in the right place. In any event please forward it to me ASAP. Include, if you will, a copy of her personal Resume together with that of "MS. Lenhart" (whomever she 2011-119 05/11/11 Mylroie, Vance is?). She previously promised to share it with me. X 105/12/11 Land survey, site plan, floor plans and exterior elevations Property Addressed: 820 80th 2011-120 Whitney, Paul Avenue NE X employment contract for the city manager. Rcw defining duties and role of city 2011-121 05/13/11 Nunn, Heija manager. 206-453-0204 X Paul W. Taylor (The Law Office of Paul W. All permits, land use applications, city enforcement actions and every other document 2011-122 05/15/11 Taylor, Inc., P.S.) related to 1427 80th Avenue N.E. X Paul W. Taylor (The Law Office of Paul W. All permits, land use applications, city enforcement actions and every other document 2011-123 05/15/11 Taylor, Inc., P.S.) related to 1425 80th Avenue NE X The sales invoice, packing slip, serial number and any records of receipts for the return of Jeffrey Chen's missing ballistic vest. Records of return could be warranty claims to the manufacturer, return from Jeffrey Chen to the City of Medina or the return of the 2011-124 05/16/11 Hokanson, Eric ballistic vest to the vendor. X The sales invoice and packing slip for the training ammo Suspended Chief Chen wrote in his rebuttal that was being investigated for alleged sale to Officer Giriases' friend and allegedly involved Officer Girias and Lt. Yourkoski. Include the caliber of ammo that 2011-125 05/16/11 Hokanson, Eric was sold and the receipt for any money that was remitted to the City of Medina. X 2011-126 05/02/11 Ransom, Greg Property survey & site plan & other as -built drawings 3241 EPR X 2011-127 05/03/11 Yu, Ming 2603 78th Ave. NE, Medina -- Construction lot information. Anything old and new X 2011-128 05/04/11 Silva, Paul Photo issued building permits X 2011-129 05/12/11 Martin, David 3215 Building plans and CMP file X 2011-130 05/16/11 Lee, Darrell Documents pertaining to Chief Chen X 2011-131 05/17/11 Eldrenkamp, Matt Variance 1193 X Lould I please get a copy 75The invoice and permits tor the spa at the uu a esi ence. 2011-132 05/31/11 Sarver, Stacy Permits were pulled by the Spa Sub -Contractor Pacific Blue Pools. X Kelly Bishop, 2011-133 05/18/11 Construction Monitor Permit base sheets/applications X In the interest of full disclosure, any relationships of City Council members to Jeffrey Chen during his tenure as Medina Police Chief other than professional. (Such as social 2011-134 05/21/11 Hokanson, Eric friends) (Not limited to Chapter 42 RCW and case law) X 2011-135 05/21/11 Hokanson, Eric May 2011 City Council Meeting Audio 2011 Public Records Requests ITEM RA-4 Item Number: Date Received: Requesting Party: Description: Completed Open 2011-136 05/18/11 Criminal Justice Training Commission The purpose of this email is to request a copy of all of your investigative records relating to this matter; these can be provided by mail. x 2011-137 06/06/11 Danz, Marjorie Permits, plans related to any remodeling at 2616 Evergreen Point Road X 2011-138 06/16/11 Jones, Marianne The audio recording for the November 8, 2010 city council meeting in its entirety X 2011-139 06/14/11 Nunn, Heija Bolasina Investigation Report X 2011-140 06/17/11 Alka Badshah easement agreement for 3241 EPR X 2011-141 06/17/11 Alka Badshah easement agreement for 3249 EPR 2011-142 06/17/11 David Langworthy construction permits for parcel 242504-9193 (listed as Lot B of my address, but is really on 32nd St) X 2011-143 06/17/11 David Langworthy construction permits for 7628 NE 32ND ST--The Oeltjen garage addition X 2011-144 06/17/11 David Langworthy Street use permit for gas line for 3212 Evergreen Point Road X 2011-145 06/15/11 Alka Badshah storm water as -built plans for 3243 Evergreen Point Rd (Parcel ID #242504 9067) Property Addressed: 3243 Evergreen Point Road, Medina, WA 98039 X 2011-146 06/14/11 Leopold, Scott Parcel # 520 EPR plus adjoining parcel and 7613 ODW 2011-147 06/15/11 Butail, Anil Records for remodeling permits, variances, etc. 1427 80th Ave. NE 2011-148 06/16/11 Badshah, Alka 3235 EPR, Medina, WA 98039 2011-149 06/17/11 Silva, Paul Shoot issued building permits 2011-150 06/21/11 Hokanson, Eric Jordan from former Chief Jeffrey Chen, and also include the criminal case number if the gun was confiscated by the Medina Police. X 2011-151 06/24/11 Broback,JK 3215 EPR 2011-152 06/27/11 Biddle, Sam 3241 EPR 2011-153 06/28/11 Moore, Aaron Inspection report for roof and stucco 1444 EPR 2011-154 06/28/11 Stengle, Gretchen 3215 EPR 2011-155 06/29/11 Tessel, Tatiana Administrative Special Use Permit (for pool) 2047 Epr 2011-156 07/01/11 Hokanson, Eric Jeffrey Chen's $14 million dollar claim as filed with the City of Medina. X 2011-157 06/30/11 Chen, Jeffrey Imembers. All performance evaluations done by the city council of city manager Donna Hanson during her tenure as Medina city manager for 2008, 2009 and 2010. Included in this records request are all personal notes by each city council member to create/form Hanson's evaluations. This includes the notes and emails of past and current city council X ITEM RA-4 CITY OF MEDINA Office of the City Manager July 11, 2011 To: Mayor and City Council Via: Donna Hanson, City Manager From: Robert J. Grumbach, AICP, Director of Development Services Subject: Monthly Development Services Department Report Planning Commission Meeting Recap: The Planning Commission continued discussion on vacant residences and abandoned construction sites. This was a follow-up related to their memo to the Council urging more aggressive means to resolve these situations. The Planning Commission requested the City Attorney and the City's insurance carrier provide an analysis of the options the City can take to resolve the problem of the "hole" at 78th Avenue N.E. and the legal risks associated with these options. (Post meeting note: WCIA has agreed to provide an assessment.) Discussion continued on the Shoreline Master Program update with the focus on docks and piers. Several members of the public attended and provided comments including Dave Douglas with Integrity Shoreline Permitting, Charlie Kling with Washington Sensible Shorelines Association (they are involved with promoting an alternative for Bellevue's shoreline master program), and Steve Burnstead, Suzanne Cohen and Jim Gerardo, who are Medina residents. The comments primarily expressed concerns regarding the setbacks, notification of the public about the updates, and requirements for the docks and piers. Hearing Examiner Decisions: The hearing examiner approved, subject to conditions, a shoreline substantial development permit to install a boatlift (SDP 2011-01). The property is located at 3616 Evergreen Point Road. Land Use Administrative Decisions: • Approved lot consolidation for Lots 30 and 31 at 8102 5th Street N.E. The applicant is Isola Real Estate. • A Determination of Nonsignificance was issued to install two in -water free standing boatlifts. The property is located at 8751 Overlake Drive West. The applicant is Marine Restoration and Construction. ITEM RA-4 A Determination of Nonsignificance was issued to excavate approximately 244 cubic yards of earth and import 30 cubic yards of fill for site work. The property is located at 7628 NE 32nd Street N.E. The applicant is Eric and Sarah Oeltjen. • Shoreline exemption to replace pier pilings. The property is located at 1617 73rd Avenue N.E. The applicant is Ecco Design. Land Use Decisions Issued For 2011: Type of Decision 2011 YTD Variances/ Minor Deviations 1 SEPA 4 Conditional Uses/ Special Uses 2 Substantial Development Permit 1 Lot Line Adjustments 1 Short Subdivisions 0 Site Plan Reviews 0 Wireless Facilities 2 Non-admin Tree Remove/ Trim 3 Temporary Use Permit 1 Land Use Applications Received in June: Case Number Description of Permit Location None Building/ ROW Permit Applications Received — Jun 1 through Jun 30, 2011: Building Permits: 8 Grading/ Drainage 2 Demolition Permits: 2 Fence: 1 Mechanical: 3 Reroof: 0 Fire Sprinkler: 2 Riaht-of-wav Permits 7 Building Permits Issued in May 2011: See Attached. Other Items of Interest: Request For Qualification: The City advertised a Request for Qualifications for on -call engineering, construction mitigation planning, and geotechnical review services. This effort is made in support of the City's policy to regularly review the contract services provided by our consultants. The City received submittals from the following firms and indicated next to the firm are the programs they submitted their qualifications for: • Associated Earth Science: Geotechnical Review Services • AMEC: Geotechnical Review Services ITEM RA-4 • Gray & Osborne: Engineering Services • Roth Hill: Engineering and Construction Mitigation Planning Services • PACE: Engineering, Construction Mitigation Planning Services & Geotechnical Review Services • RH2 Engineering: Engineering, Construction Mitigation Planning & Geotechical Review Services The next step in the process will be for staff to review the applications and schedule interviews. While the number of applications is below what is preferred, staff will evaluate the existing candidates before determining if a re -advertisement of the RFQ is warranted to seek additional applications. Fairweather Tower Design Selection: At the June 13 council meeting, the light pole option was selected for the design of the Fairweather wireless communication tower. Subsequent to the meeting, several residents have requested that this design choice be reconsidered and a different option chosen. Many of the residents made this opinion known at the June 20 park board meeting. The following is a list of the design options and the votes received from the public (results are taken from Councilmember Nelson's tally). 1. FLAG POLE: 2. STICK: 3. ARCHITECTURAL FEATURE: 4. TREE: 5. LIGHT POLE: 6. MONUMENT: 241 choice votes/ #2 place vote 341 choice votes/ no other votes 141 choice vote/ no other votes 241 choice votes/ 142 place vote / 145 place vote 941 choice votes/ 142 place vote/ 145 place vote 441 choice votes/ 143 place vote Per the decision at the June 13 meeting, staff will complete negotiations with Independent Towers based on the light pole option, unless different direction is given. Good to Go Passes: The GTG Van is scheduled to be at Medina Park on July 13, 14, and 23. Residents in Medina and nearby areas can purchase their Good To Go! passes from 2:00 pm to 7:30 pm. A start date for tolling on the bridges has not been set. 3 ITEM RA-4 Permit Report May, 2011 2011 2010 Current Current 2011 2010 Month Month YTD YTD Difference Construction Value New Construction 5,000,000 0 6,536,206 0 $6,536,206 Permit Renewals 0 29,870,000 3,980,882 34,461,000 ($30,480,118) Addition / Alteration 60,000 0 1,700,468 831,450 $869,018 Accessory Structure 50,000 55,000 190,000 323,000 ($133,000) Repair/ Replace 305,000 0 540,937 121,520 $419,417 Fence/Wall 363,500 14,000 404,900 69,300 $335,600 Mechanical 300,000 N/A N/A N/A N/A Fire Sprinkler 0 0 107,750 52,460 $55,290 Wireless Comm Facility 236,000 0 236,000 0 $236,000 TOTAL VALUE 6,314,500 1 29,939,000 13,697,143 1 35,858,730 22,161,587 Permits Issued New Construction 1 0 2 0 2 Permit Renewals 0 3 14 8 6 Addition / Alteration 1 0 6 5 1 Accessory Structure 3 2 5 10 (5) Fence/Wall 1 1 4 4 0 Demolition 1 0 5 1 4 Grading/Drainage 1 3 3 7 (4) Tree Mitigation 1 2 2 5 (3) Mechanical 7 8 22 24 (2) Fire Sprinkler 0 0 6 5 1 Other - Moving 0 0 0 0 0 Reroof 0 0 0 2 (2) Repair / Replace 2 0 7 3 4 Right -of -Way Use 9 6 39 26 13 Construction Mitigation 2 0 6 0 6 Wireless Comm Facility 2 0 2 0 2 TOTAL PERMITS 1 31 25 123 100 23 Inspections Building 43 37 192 182 10 Construction Mitigation 9 9 28 15 13 Grading/Drainage 6 5 22 33 (11) Tree Mitigation 13 3 20 23 (3) Right -of -Way 5 15 1 50 72 22) TOTAL INSPECTIONS 1 76 69 1 312 1 325 (13) ITEM RA-4 CITY OF MEDINA Office of the City Manager July 5, 2011 To: Mayor and City Council Via: Donna Hanson, City Manager From: Joe Willis, Sr., Director of Public Works Subject: June 2011 Public Works Report 1) The Director of Public Works and David Clark continue to meet with the Contractor to discuss the work, items or issues of concern, remaining work, and anticipated impacts to the park. Council will continue to receive monthly reports from David Clark on the progress of the work along with a project budget status report. The barrier fencing will remain in place as the final grading and landscape work is underway. I have requested that the landscape contractor install grass sod rather than seeding in order to have the site in better condition for the upcoming Medina Days celebration. The building and fire system utility connection was completed and the fire hydrant has been installed. Paving will be completed this week and final power connections are anticipated this week. The Project is presently on schedule with completion of the building scheduled for July 15th. Staff and council members met with the construction manager and residents who are concerned about the new staircase from the main floor of city hall into the park area. We agreed to look at options to see if the emergency exit requirements can be addressed if the staircase is moved to a different location. The building official's concerns focus on the fact that the state building code requires two exits from the second (main) floor, and that there is only one exit from the third floor with the travel distance from that floor to the ground outside being very restricted by the code. 2) The SR 520 Eastside Transit and HOV Project design and construction by the design/build contractor Eastside Corridor Constructors (ECC) is well underway with temporary construction access provided from SR 520 westbound and eastbound at Evergreen Point Road so that truck hauling traffic can be kept off of the City streets. ECC holds weekly meeting to discuss the scheduled work and maintenance of traffic, monthly meetings for coordination of utility relocation work, and initial permit requests. Review of the project roadway alignment and profiles, paving plan, and pavement marking plan in Rough Grading Package #2c including the roundabout design (from 80th to 84th Ave NE) were accomplished with follow up meetings held with City Technical Review Staff, WSDOT representatives, and ECC members to discuss the review comments. The temporary park & ride lot situated on the west side of Evergreen Point Road (across the street from Fairweather Park) will remain open for another few weeks, but thereafter will need to be relocated on the north side of the temporary construction loop ramp where approximately 19 parking spaces can be accommodated without the ITEM RA-4 removal of the trees, or will have to be closed in order for the present area to be utilized for the construction of the Evergreen Point Road lid structure. City staff is working closely with WSDOT and ECC to evaluate the temporary park & ride facility, review its design, and all possible mitigation such as screening from the residential area to the north and east of the site. NE 12th Street/Lake Washington Blvd Traffic Safety Improvement Project will begin this week and be completed by September. Selection and design of the gateway light standard and entry sign are still under consideration and will be a topic for Council to consider at their study session scheduled for July 25th. The cost of the gateway light and sign were not included in the awarded contract. 3) Public Works continues to maintain and prepare Medina Park, Fairweather Park, Viewpoint Park, and Medina Beach Park for summer use. The lifeguards assisted with the sanding and finishing of the seating bench at Medina Beach Park, weeding and landscape maintenance at Medina Park during the last two weeks of June. Their help has been appreciated by the crew. Regular lifeguard duty resumed at Medina Beach over the 4th of July weekend. The ATC addition to the City Shop building continues. The roofing is completed and siding is being installed. Wiring, insulation, and sheetrock installation are in process. Underground service conduits have been installed. 2 ITEM RA-4 3 ITEM RA-4 MEDINA POLICE DEPARTMENT MONTHLY SUMMARY JUNE, 2011 Daniel Yourkoski, Acting Chief of Police FELONY CRIMES Burglary 2011-001338 06/01/11 3300 block of 78th PI Sometime during the night, unknown suspect(s) broke in via the back garage door, entered the main residence and broke into the master bedroom. The owner was not home at the time. Nothing was taken. Burglary 2011-001386 06/07/11 2500 block of Medina Circle E-lert #11-17 On June 7th, between the hours of 10:30 am and 12:30 pm, a burglary occurred in the 2500 block of Medina Circle. Unknown suspect(s) successfully entered the home by breaking a window on the first floor in the rear of the house. The house did not have an active alarm system. The only item stolen was a laptop computer. The Medina Police have developed a person of interest and will be continuing to investigate. MISDEMEANOR CRIMES Theft 2011-001357 06/04/11 1200 block of Evergreen Point Rd Medina camera alerted Medina officers of a stolen plate and located the vehicle parked in the driveway. Owner stated he did not recognize the license plate number. The vehicle still had the correct license plate on the front. The plate was entered into the state system as stolen. Assault (DV) 2011-1373 06/06/11 800 block of 84th Ave NE Upon arrival the Medina officer observed two individuals in a verbal confrontation. After interviewing both parties, it was learned one of the individuals assaulted the other and was taken into custody. Theft 2011-001453 06/13/11 2800 block of Evergreen Point Rd (Metro Park & Ride) Medina officer responded to a theft that occurred over the weekend of a storage container. A couple pieces of equipment were taken with a total estimated loss of $3,250. Camera footage of the storage containers is still pending. OTHER Harassment 2011-001555 06/21/11 7500 block of NE 28th PI A resident requested to make a police report to document threatening phone calls because he was concerned for his safety. It9:4►viI:�_Q? HUNTS POINT MONTHLY SUMMARY JUNE, 2011 Daniel Yourkoski, Acting Chief of Police FELONY CRIMES No significant felony incidents occurred during the month of June. MISDEMEANOR CRIMES No significant misdemeanor incidents occurred during the month of June. ITEM RA-4 MEDINA POLICE DEPARTMENT Daniel Yourkoski, Acting Chief of Police qu Monthly Activity Report City of Medina 2011 Felony Crimes June YTD YTD Year End 2011 2011 2010 2010 Assault, Aggravated 0 0 0 1 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 2 5 0 9 Drug Violations 0 0 0 1 Fraud (ID Theft) 0 7 9 23 Vehicle Prowl 0 7 2 6 Theft (over $250) 0 2 3 7 Malicious Mischief 0 0 1 3 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 1 1 1 Poss Stolen Property 0 0 1 1 Other 0 0 0 TOTAL 2 22 17 52 Misdeameanor Crimes Assault, Simple Malicious Mischief Vehicle Prowl Theft (Under $250) Domestic Violence Minor in Possession Drug Violations Poss Stolen Property Total June YTD YTD Year End 2011_ 2011 2010 2010 0 0 0 2 1 3 3 7 0 7 2 2 2 4 2 6 1 2 0 0 0 0 2 4 1 3 5 7 0 0 0 0 5 19 14 28 Page 1 ITEM RA-4 MEDINA POLICE DEPARTMENT Daniel Yourkoski, Acting Chief of Police IF YEARLY ACTIVITY REPORT City of Medina 2011 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov :Dee Total Assault, Aggravated 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 Burglary (inc Attempt) 1 0 0 0 2 2 5 Drug Violations 0 0 0 0 0 0 0 Fraud (ID Theft) 3 0 4 0 0 0 7 Vehicle Prowl 0 3 0 0 4 0 7 Theft (over $250) 2 0 0 0 0 0 2 Malicious Mischief 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 Auto/Boat Theft 0 1 0 0 0 0 1 Poss Stolen Property 0 0 0 0 0 0 0 Other 0 0 0 0 0 0 0 TOTAL 6 4 4 0 6 2 0 0 0 0 0 0 22 Misdeameanor Crimes Assault, Simple Malicious Mischief Vehicle Prowl Theft (Under $250) Domestic Violence Minor in Possession Drug Violations Poss Stolen Property Total Jan Feb Mar` Apr- May Jun Jul Aug Sept Oct Nov Dec Total 0 0 0 0 0 0 0 0 0 0 0 2 1 3 0 1 2 0 4 0 7 0 1 1 0 0 2 4 1 0 0 0 0 1 2 0 0 0 0 0 0 0 1 0 0 0 1 1 3 0 0 0 0 0 0 0 14 2 3 0 7 5 0 0 0 0 0 0 19 Page 2 ITEM RA-4 MEDINA POLICE DEPARTMENT 40 Daniel Yourkoski, Acting Chief of Police Monthly Activity Report City of Medina 2011 Traffic June YTD YTD Year End ACCIDENTS ` 2011 2011 2010 2010 Injury 0 0 0 0 Non -Injury 1 7 9 15 TOTAL 1 7 9 15 Traffic June- YTD YTD Year End CITATIONS 2011" 2011 2010 2010 Driving Under Influence 1 9 22 35 *Other 5 26 55 88 Total 6 35 77 123 Traffic June YTD YTD Year End INFRACTIONS 2011 2011 2010 2010 Speeding 40 124 204 331 Parking 10 32 36 102 **Other 13 69 213 Total 63 225 453 433 June YTD YTD Year End WARNINGS 2011 2011 2010 2010 Total 100 467 569 1012 June YTD YTD Year End CALLS FOR SERVICE 2011 2011 2010 2010 - House Watch 39 186 148 334 False Alarms 29 168 166 375 Assists 41 142 141 293 Suspicious Circumstances 11 52 71 137 Property-Found/Lost 2 5 3 17 Animal Complaints 2 11 24 40 Missing Person 0 0 1 1 Warrant Arrests 5 18 30 47 ***Other 1 8 10 14 Total 130 590 594 1258 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Verbal Domestic; Vandalism; Civil Dispute; Disturbance Page 3 ITEM RA-4 MEDINA POLICE DEPARTMENT Daniel Yourkoski, Acting Chief of Police YEARLY ACTIVITY REPORT 41 City of Medina 2011 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 Non -Injury 1 1 2 0 2 1 7 TOTAL 1 1 2 0 2 1 00 0° 0 0 0> 7 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 2 1 1 2 2 1 9 Other 1 5 8 4 3 5 26 Total 3 6 9 6 5 6 0- 0 0 0 0 0 35 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 10 18 20 29 7 40 124 Parking 4 8 1 0 9 10 32 Other 3 11 12 16 14 13 69 Total 17 37 33 45 30 63 0 - 0 0 0 0 0 225 Warnings Jan Feb Mar Apr May Jun Jul Aug 'Sep Oct Nov Dec Total Total 65 63 57 90 92 100 467 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 17 26 36 41 27 39 186 False Alarms 27 35 30 22 25 29 168 Assists 21 20 19 16 25 41 142 Suspicious Circumstance; 7 11 11 1 11 11 52 Property-Found/Lost 1 0 0 1 1 2 5 Animal Complaints 2 1 1 1 4 2 11 Missing Person 0 0 0 0 0 0 0 Warrant Arrests 2 2 2 1 6 5 18 Other 0 0 0 1 6 1 8 Total 77' 95 99 84 105 130 0 0 0 0 0' 0 590 Page 4 ITEM RA-4 Town of Hunts Point MEDINA POLICE DEPARTMENT Daniel Yourkoski, Acting Chief of Police Monthly Activity Report Town of Hunts Point 2011 Felony Crimes June YTD YTD Year End 2011 2011 2010 2010 Burglary 0 1 0 0 Forgery (Identity Theft) 0 0 0 5 Vehicle Prowl 0 0 0 0 Theft (over $250) 0 0 1 1 Possession Stolen Prop 0 0 0 0 Drug Violation 0 0 0 0 Auto/Boat Theft 0 0 0 0 TOTAL 0 1 1 6 Misdeameanor June YTD YTD Year End Crimes 2011 2011 2010 2010 Assault, Simple 0 0 1 1 Malicious Mischief 0 0 0 1 Vehicle Prowl 0 0 0 1 Theft (Under $250) 0 0 0 6 Possession Stolen Prop 0 0 0 0 Domestic Violence 0 0 0 0 Minor in Possession 0 0 0 0 Drug Violations 0 1 0 1 Total 0 ' 1 1 10 Page 5 ITEM RA-4 MEDINA POLICE DEPARTMENT Town of Daniel Yourkoski, Acting Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2011 Felony Crimes Jan Feb 'Mar Apr May Jun Jul Aug Sept Oct Nov Dec, Total Burglary 0 0 1 0 0 0 1 Forgery (Identity) 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 Theft (over $250) 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 0 0 0 0 Drug Violation 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 TOTAL 0 0 1 0 0 0 0 0 0 0 0 0 1 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 Theft (Under $250) 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 0 0 0 0 Domestic Violence 0 0 0 0 0 0 0 Minor in Possession 0 0 0 0 0 0 0 Drug Violations 0 0 0 1 0 0 1 Total 0'- 0 0 1 0 0 0 0 0 0 0 0 1 Page 6 ITEM RA-4 MEDINA POLICE DEPARTMENT To" of Daniel Yourkoski, Acting Chief of Police Hunts Point Monthly Activity Report Hunts Point 2011 Traffic June YTD YTD Year End CITATIONS 2011 2011 2010 2010 Driving Under Influence 0 3 1 1 Accidents 1 3 0 1 *Other 1 11 17 31 Total 2 17 18 33 Traffic June YTD YTD Year End INFRACTIONS 2011 2011 2010 2010 Speeding 0 1 5 6 Parking 1 1 4 13 **Other 10 53 142 264 Total 11 55 151 283 June YTD YTD Year End WARNINGS 2011 2011 2010 2010 Total 14 85 95 193 June YTD YTD Year End CALLS FOR SERVICE 2011 2011 2010 2010 House Watch 3 8 11 23 False Alarms 4 24 33 67 Assists 6 16 22 40 Suspicious Circumstances 1 8 10 17 Property-Lost/Found 0 0 0 1 Animal Complaints 0 1 2 4 Missing Person 0 0 0 0 Warrant Arrests 0 1 0 3 ***Other 0 0 1 1 Total 14 58 79 156 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Verbal Domestic; Harassment; Civil Dispute;Trespass Page 7 MEDINA POLICE DEPARTMENT TOW" Daniel Yourkoski, Acting Chief of Police Hunts p01At YEARLY ACTIVITY REPORT HUNTS POINT 2011 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 1 1 0 1 0 0 3 Accidents 0 0 0 0 2 1 3 Other 3 1 3 1 2 1 11 Total 4 2:` 3 2 4 2 0 0 0 4 0 0 17 Traffic Infractions Jan Feb Mar Apr ` May Jun Jul Aug Sep Oct Nov Dec Total Speeding 1 0 0 0 0 0 1 Parking 0 0 0 0 0 1 1 Other 9 2 13 3 16 10 53 Total 10 ` 2- 13 3 16 11 0 0 0 0 0 0 55 Warnings ` Jan Feb Mar > Apr May Jun Jul Aug Sep Oct` Nov Dec Total Total 8 16 20 11 16 14 85 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 1 1 0 1 2 3 8 False Alarms 5 2 3 6 4 4 24 Assists 2 1 2 3 2 6 16 Suspicious Circumstances 3 1 1 0 2 1 8 Property-Lost/Found 0 0 0 0 0 0 0 Animal Complaints 0 0 0 1 0 0 1 Missing Person 0 0 0 0 0 0 0 Warrant Arrests 1 0 0 0 0 0 1 Other 0 0 0 0 0 0 0 Total 12' 5 6 11 10 14 0 0 0 0 0 0 58 Page 8 ITEM CA-1 DRAFT MEDINA CITY COUNCIL REGULAR MEETING MINUTES St. Thomas School, Commons Room 8300 Northeast 12 Street, Medina Monday, June 13, 2011; 6:30 pm CALL TO ORDER Mayor Bret Jordan called the June 13, 2011 Regular Meeting of the Medina City Council to order at 6:34 pm. ROLL CALL Council Members Present: Patrick Boyd, Doug Dicharry, Bret Jordan, Janie Lee, ,Mark Nelson, and Shawn Whitney Council Members Absent: Katie Phelps (excused) City Staff Present: Donna Hanson, City Manager; Bruce Disend, City Attorney, Kenyon Disend; Dan Yourkoski, Acting Police Chief; Robert Grumbach, Development Services Director; Joe Willis, Public Works Director; Nancy, Adams, Finance Director; and Rachel Baker, City Clerk Motion Nelson and second Whitney to excuse council member Phelps' absence and motion carried 6-0 at 6:35 pm. APPROVAL OF MEETING AGENDA Motion Whitney and second Lee to add discussion item concerning employment matter regarding former police chief Jeffrey Chen. Motion failed 2-4 (Lee and Whitney in favor, Phelps absent) at 6:37 pm. MOTION NELSON AND SECOND TO ADOPT AGENDA AS WRITTEN AND MOTION CARRIED 5-1 LEE OPPOSED, PHELPS ABSENT AT 6:38 PM. AWARDS & PRESENTATIONS Recognition of Volunteer Service (6:38 pm) Mayor Jordan recognized volunteer service provided by Molly Goudy to the Medina Planning Commission in position number two from July 2007 through June 2011. Washington Association of Sheriffs and Police Chiefs (6:39 pm) Garry Anderson, Management Services Coordinator, provided a summary of the current recruitment process for police chief. ITEM CA-1 DRAFT PUBLIC COMMENT Mayor read guidelines for public comment and said comment period may be divided into two sections with the second section picking up following public hearings. Mayor opened public comment period at 7:46 pm. Seattle resident Jeffrey Chen addressed audience and council members concerning police chief employment matter. The following Medina residents provided public comment in regard to matter concerning former police chief: Doug Epstein, Laura Weingaertner, Tim O'Brien, Chuck Lyford, Steve Brustkern, Miriam Naini, Paul Major, Jim Gerardo, Scott Hannah, Curtis Wong, Ching Pi -Wang, Cy Humphries, Diana Murray, Doug Hutson, Ally Svenson, Marnix Bosch (represented by Heija Nunn), David Lee, Todd Nunn, Heija Nunn, and (first name inaudible) Ewing. Bellevue resident Jim McGraw provided comment related to police chief employment matter. The following Hunts Point residents provided public comment in regard to matter concerning former police chief: Edward Furia, Doug (last name inaudible), Janet Dailey, and Peter Henning. Mayor closed public period at 7:47 pm and added another comment period between items Proposed Ordinance for Minimum Maintenance Standards for Vacant Residential and Abandoned Construction Sites and Council Agenda Calendar. Motion Lee and second Whitney to continue public comment. Dicharry offered amendment to limit comment period to ten minutes and Lee rejected amendment. Motion failed 2-4 (Lee and Whitney in favor, Phelps absent) at 7:49 pm. REPORTS AND ANNOUNCEMENTS Council members Lee and Whitney commented on public records requests made by Whitney for expense reports for police department gasoline receipts and three other public records requests submitted by Whitney the night after Jeff Chen's termination. Planning commission chair Judie O'Brien reported the shoreline report presented to council was an inaccurate reflection of the work of the shoreline committee, suggested hiring a company to help the shoreline committee, and expressed her disappointment in not being present during volunteer applicant interviews for planning commission. Park board chair Matt Kochel vocalized concerns regarding reconstruction of Fairweather Park and relayed the park board has received requests for a field turf and field lighting. He encouraged the public to attend a discussion before the park board in coming months and summarized the park board's open house held April 18. Kochel called for Medina Days volunteers and donations and pointed supporters to go to www.medinadays.org. City Council Minutes June 13, 2011 Page 2 ITEM CA-1 DRAFT Emergency committee chair Kay Koelemay summarized May 18 Map Your Neighborhood orientation and announced a second opportunity to hear about the program will be held June 17 during the Train the Trainer program. Grumbach briefly reported about the engineering services request for qualifications process. CONSENT AGENDA MOTION DICHARRY AND SECOND NELSON TO ADOPT CONSENT AGENDA AS PRESENTED AND MOTION CARRIED 6-0 (PHELPS ABSENT) AT 8:17 PM. - Approval of May 9, 2011 City Council Regular Meeting Minutes - Approval of May 23, 2011 City Council Special Meeting Minutes - Approval of May, 2011 Check Register - Claim check numbers 51646 through 51736 in the amount of $568,748.86; payroll check numbers 3252 through 3264 in the amount of $208,688.11, there were no voided AP , cancelled AP, or voided payroll checks. - Receipt of Approved March 21, 2011 Park Board Meeting Minutes - Receipt of Approved April 18, 2011 Park Board Meeting Minutes - Receipt of Approved April 26, 2011 Planning Commission Meeting Minutes - Confirmation of Appointments to Planning Commission, Positions 2 and 4 - Confirmation of Appointments to Park Board, Positions 2 and 5 - Approval of Appointment to Civil Service Commission, Position 1 - Approval of Snohomish County Jail Services Contract - Approval of King County I -Net Services Contract Amendment No. 1 - Resolution Authorizing Sale of 2,718 Square Feet of Fairweather Park - Authorization to Sign 2012-2014 CDBG and HOME Combined Interlocal Agreement PUBLIC HEARINGS / OTHER BUSINESS Public Hearing Concerning WSDOT/FHWA's Proposed de minimis Section 4(f) Determination for Fairweather Park (8:18 pm) Willis provided summary of de minimus and responded to questions concerning lighting and field construction. Mayor opened public hearing at 8:24 pm. Medina resident Diana Murray expressed concerns about impacts of construction and her preference for a park and ride, excluding use by construction workers there and along Evergreen Point Road. Medina resident Tobey Bryant spoke about shortage of athletic fields in Bellevue area and encouraged installation of a turf field in Medina. Medina resident John Maffei supported Ms. Bryant for field in Medina. He commented most park and ride users reside outside Medina and such a facility increases crime in surrounding area. Medina resident Cindy Adkins expressed desire to keep park as a park and strongly opposed park and ride. City Council Minutes June 13, 2011 Page 3 ITEM CA-1 DRAFT Medina resident Matt Kochel said Medina, not WSDOT, desires park and ride in Medina. Mr. Kochel said the park board is in favor of a turf field and does not support lights at Fairweather at this time, and as a citizen prefers the park to remain a park during construction and not a park and ride. Speaker (name not disclosed) commented about park use and did not support staging area. Medina resident Heija Nunn suggested Bellevue Christian may be an option for a turf field and suggested openness to all creative possibilities, especially if on WSDOT's dime. Medina resident M3 Sweatt recommended council seek out more commentary on issue before taking action since agenda did not clearly describe matter. Mayor closed public comment period at 8:36 pm. Concurrence with Determination of WSDOT/FHWA's Proposed de minimis Section 4(f) Determination for Fairweather Park (8:36 pm) Willis further defined proposal and council discussed matter. Eastside Corridor Constructors representatives were present and responded to questions regarding park and ride and construction storage and staging area. MOTION WHITNEY AND SECOND LEE TO TABLE MATTER UNTIL NEXT MONTH, SCHEDULE AND PUBLICISE AN ADDITIONAL PUBLIC HEARING, AND DIRECT STAFF TO PRESENT FINDINGS OF AVAILABLE OPTIONS AT NEXT MEETING. MOTION CARRIED 6-0 (PHELPS ABSENT AT 9:01 PM. Council member Boyd offered amendment to motion to find out what options are available and direct staff to present findings at next meeting. Whitney accepted amendment to motion. Motion Lee and second Whitney to recess into executive session pursuant to RCW 42.30.110 (1)(g) to discuss performance of a public employee. Motion carried 4-2 (Boyd and Nelson opposed, Phelps absent) at 9:05 pm. Mayor called for a break at 9:07 pm in order to clear the meeting space for executive session. EXECUTIVE SESSION Mayor Jordan recessed regular meeting into executive session at 9:25 pm pursuant to RCW 42.30.110 (1)(g) to discuss performance of a public employee for an estimated time of thirty minutes and announced action may be taken following executive session. Present were city council members Patrick Boyd, Doug Dicharry, Bret Jordan, Janie Lee, Mark Nelson, and Shawn Whitney; city manager Donna Hanson; and city attorney Bruce Disend. City Council Minutes June 13, 2011 Page 4 ITEM CA-1 DRAFT Executive session was extended twenty minutes at 9:55 pm. Executive session adjourned at 10:15 pm and the regular meeting was called back to order. No action was taken. PUBLIC HEARINGS / OTHER BUSINESS Public Hearing Concerning Proposed Ordinance for Code Amendment Relating to Off -Site Accessoryy Buildings and Uses (10:17 pm) Grumbach summarized proposed ordinance. Mayor opened public hearing at 10:19 pm. No public comment was presented and the hearing was subsequently closed. Consideration of Proposed Ordinance for Code Amendment Relating to Off Site Accessory Buildings and Uses (10:19 pm) MOTION WHITNEY AND SECOND DICHARRY TO APPROVE ADOPTING AN ORDINANCE AMENDING CHAPTER 17.48 OF THE MEDINA MUNICIPAL CODE TO ALLOW OFF -SITE ACCESSORY USES AND BUILDINGS. MOTION CARRIED 6-0 PHELPS ABSENT AT 10:22 PM. PUBLIC HEARING Public Hearing Concerning Draft Six -Year Capital Improvement and Transportation Improvement Plans, 2012-2017 (10.23 pm) Willis summarized proposed plan and responded to questions about planned projects from council members. Mayor opened public hearing at 10:29 pm. No public comment was presented and the hearing was subsequently closed. MOTION DICHARRY AND SECOND BOYD TO SCHEDULE APPROVAL OF THE 2012 THROUGH 2O17 CAPITAL IMPROVEMENT/TRANSPORTATION IMPROVEMENT PLAN FOR THE JULY 11, 2011 CITY COUNCIL MEETING. MOTION CARRIED 6-0 (PHELPS ABSENT) AT 10:30 PM. OTHER BUSINESS Design Selection for Independent Towers' Wireless Communication Support Structure at Fairweather Park (10:30 pm) Grumbach provided summary regarding installation of a wireless communication facility at Fairweather Park and answered questions related to project. Council members discussed public comment received to date. City Council Minutes June 13, 2011 Page 5 ITEM CA-1 DRAFT MOTION DICHARRY AND SECOND LEE TO SELECT DESIGN OPTION FIVE, LIGHT POLE, FOR THE WIRELESS COMMUNICATION TOWER AT FAIRWEATHER PARK. MOTION CARRIED 5-1 (NELSON OPPOSED, PHELPS ABSENT) AT 10:42 PM. Proposed Ordinance for Minimum Maintenance Standards for Vacant Residential and Abandoned Construction Sites (10:42 pm) Grumbach summarized proposed ordinance and council discussed viability of ordinance. Dicharry invited planning commission chair O'Brien to speak on matter and she summarized commission's position on proposal. MOTION WHITNEY AND SECOND DICHARRY TO APPROVE ADOPTING AN ORDINANCE ADDING A NEW CHAPTER 20.44 TO THE MEDINA MUNICIPAL CODE RELATING TO MINIMUM MAINTENANCE STANDARDS FOR VACANT RESIDENCES AND ABANDONED CONSTRUCTION SITES. MOTION CARRIED 6-0 (PHELPS ABSENT) AT 11:03 PM. PUBLIC COMMENT Mayor Jordan reopened public comment period at 11:03 pm. The following Medina residents provided public comment in regard to matter concerning former police chief: Jeff Price, M3 Sweatt, Miranda Lee, Joe Meisenheimer, Jim Gerardo, Anne Rudden, and Haleh Clapp The following Hunts Point residents provided public comment in regard to matter concerning former police chief: Jeanne Claypool, Annie Otteson, and Jon Rudolf. Council Agenda Calendar Agenda calendar was not discussed. ADJOURNMENT MOTION BOYD AND SECOND NELSON TO ADJOURN JUNE 13, 2011 REGULAR MEETING OF THE MEDINA CITY COUNCIL. A QUORUM WAS ABSENT FOLLOWING MOTION AND THE MEETING ADJOURNED AT 11:42 PM. The June 13, 2011, Regular Meeting of the Medina City Council adjourned at 11:42 pm. The Medina City Council will hold its next Regular Monday, July 11, 2011, at 6:30 pm in the Commons Room at St. Thomas School, 8300 Northeast 12 Street, Medina. Bret Jordan, Mayor Attest: Rachel Baker, City Clerk City Council Minutes June 13, 2011 Page 6 of MEoITEM CA-2 CITY OF MEDINA July 6, 2011 To: Mayor and City Council From: Nancy Adams, Director of Finance Re: June 2011 Finance Report The June 2011 Financial Reports include: • June 2011 Revenue & Expense Summary • June 2011 AP Register Activity Detail Revenue: Key Items for 2011 Revenue include: • Property Taxes of $1.31VI YTD 2011 are $74K higher than YTD 2010. • Sales Taxes are $33K higher for YTD 2011 compared to 2010. • Utility Tax & Franchise Fee Revenue is $90K as of June 30th. The payments are received one month after the end of the Quarter, so we will receive cash receipt revenue for 3 Quarters by October, and the 41h Quarter payment in January. • Licenses/Permits are $78K higher for YTD 2011 compared to 2010. • Planning & Development Revenue is $113K YTD 2011 compared to $65K for YTD 2010. (Last year this revenue was reported as "Pass through Non -Revenue". Per BARS guidelines, this Revenue will now be charged to Planning & Development Revenue). • REET (Real Estate Excise Tax) Revenue is at $574K YTD 2011 compared to $136K for YTD 2010. Total Revenue (for all funds) is $579K higher for YTD 2011 than YTD 2010. This is primarily due to the 2011 increases in REET Revenue. Expense: Key items for 2011 Expense include: • General Fund Expenditures were ($58K) lower for YTD 2011 than YTD 2010. • Capital Fund : o Expenditures are $1.21VI higher for YTD 2011 compared to YTD 2010 due to the City Hall Renovation Project. City Hall Project: City Hall Expenditures for June 2011 YTD are: $1.3M City Hall Expenditures for 2010 were: $496K Total City Hall Expenditures for 2010 & 2011 YTD are: $1.8M Cash & Investments: Cash balances for all funds were $5M as of 6/30/2011. N a U w W c00 Mn t00 OOY 00 Obi < M 00 (', N O r c0 CA N n N cD O `�. Q 40 M(n7 COO N tn0 OnD M 90 nW N (N7 t0 O M O N N n tlOj pj CT� O Q Ch ID M CO f0�CO M 1- M (� C\lO6i ,)dO fA OCD (A (n 6 16 O Ld CD CVi M CM O N N Cl) M M � n Or NN Cl) N a di 64 69 NHF9 N O M 64 M N H03. <Ni�C MNIn HO o Q o 4 O N N N V O 11) CD M V' O R CO f� O N O n 0 O (A n 60 0 c0 O V N M pp W N CR O 69 r M cn c[1 GD GO N n (A O C[1 M N Y m Cl) O n O po LA N N O m M au M M 6'i M O M 0T zt9 y' 69 H N V n (7 (A r Cn c0 N GD O N C7 N co In .- O N m co O 1� O M ll) ? 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ROLL CALL Committee: Chair Kay Koelemay, Medical Chair Marita Acheson Volunteers: Doug Dicharry, Chris Gulacsik, Bruce Hand, Alex Morcos, Gary Sultan, M3 Sweatt, Greg Vik, Aaron Williams Staff Present: City Manager Donna Hanson, Interim Police Chief Dan Yourkoski, and Emergency Preparedness Coordinator Kris Finnigan APPROVAL OF MINUTES MOTION ACHESON/SECOND KOELEMAY TO APPROVE January 19, 2011 MEETING MINUTES AS WRITTEN. MOTION APPROVED. Japan Earthquake and Tsunami and Radiation Concerns Chair Koelemay reported on the March 11"' earthquake and tsunami in Japan and concerns related to possible effects of radiation on those close to and far away from the affected nuclear facilities. Noting that the situation changes every few hours, she stated that the United States is monitoring frequently and that the EPA and government agencies constantly track these measurements. She said that they are responding to the concerns of the public and are saying that there is nothing to worry about in the United States. Discussion relative to the probability of earthquakes in the future for the West Coast and specifically the Seattle area followed. The similarities of the subduction zone in Japan and the Cascadia Subduction Zone were compared. Preparedness in the community was discussed, during which it was elaborated that it may be up to one's neighbors to rescue individuals, as the city and first responders may be overwhelmed quickly in a disaster. Medical Committee Chair Acheson reported that she had reviewed the medical supplies in the trailer at the public works shop, along with Drs. Kay Koelemay and Doug Dicharry and Emergency Preparedness Coordinator Finnigan. She said that the supplies would be used primarily for first aid. She noted that a "wish list" of additional and replacement for expired items had been developed and would be going through the process for purchase in the near future. ITEM CA-3 Koelemay stated that medical staffing may be lacking as physicians are concerned about liability. She explained that there are some things being worked on at the state level to alleviate this concern. Communications Committee Volunteer Dicharry reported that the radio net, with public service radios provided by the city. was continuing. He expressed the idea that family service radios would be a good addition to the program, linking with public service radios, in time of emergency. He said that Map Your Neighborhood and CERT Programs would be natural fits for these radios working together. The strengths of marine radios were noted by Volunteer Morcos. Volunteer Gulacsik shared that work had been continuing on a system that allows sending email through HAM Radio — the WINLINK 2000 System. In addition, he explained that if this region's internet is out, a connection can be made to one further away. Volunteer Sultan said that the communications group had been working on setting up some type of drill, in the not too distant future. Citizens Emer encv Response Team (CERT) Program The CERT Program was discussed and described as "First Responder Lite." Dicharry noted the importance of self sufficiency, and stressed that the more volunteers who are involved in the program, the stronger the community will be. Dicharry explained that in a disaster situation, the Fire Department does a windshield survey and will not be able to stop to assist, due to limited resources. Map Your Neighborhood (MYN) Program Koelemay reviewed the program, as well as difficulties involved in jump-starting the program. She noted that she had made contact with Medina Elementary School and would be meeting with others soon and appeal through PTSA. Volunteer Sweatt suggested promotion of the program during Medina Days in August, as well as through Medina Matters. Those in attendance expressed interest in the program. It was decided to make a strong effort to hold MYN Meetings before the next Emergency Committee Meeting. It was also planned to present the Map Your Neighborhood Program at that meeting, to be held in St. Thomas' Great Hall. Meeting Schedule The next Medina Emergency Committee Meeting was scheduled for Wednesday, May 18, 2011. The meeting was adjoumed at 8:40 p.m. Minutes taken by: ris Finni/g9 a� Emergency Preparedness Coordinator 2 ITEM CA-4 CITY OF MEDINA Park Board Meeting Minutes May 16, 2011 St. Thomas Church, Music Room 8398 NE 12th Street CALL TO ORDER Chair called the May 16, 2011 Park Board meeting to order at 6:03 pm. ROLL CALL Present: Gabriele Dickmann, Marelaine Dykes, Susan Flagg, Susan Loren -Taylor, Matt Kochel, Ross Mickel, Laura Weingaertner Staff Present: Joe Willis, Director of Public Works; Pamela Greytak, Admin. Assistant ANNOUNCEMENTS Board members discussed park board vacancies. Kochel requested that future roll call be taken in alphabetical order. Willis announced that the western portion of the public works shop had recently been demolished in preparation of the new addition which will house the ATC equipment, and employees spent several days moving tools and equipment to a portable trailer. MINUTES MOTION LOREN-TAYLOR AND SECOND MICKEL TO APPROVE THE MARCH 21, 2011 PARK BOARD MINUTES AS WRITTEN. MOTION PASSED 7-0. (6:08 pm) MOTION DYKES AND SECOND WEINGAERTNER TO APPROVE THE APRIL 18, 2011 PARK BOARD OPEN HOUSE MINUTES AS WRITTEN. MOTION PASSED 7-0. (6: 08 pm AUDIENCE PARTICIPATION No audience participation. PARK REPORTS Medina Park (6:09 pm) Mickel reported on the following issues related to Medina Park: -A large sign near the middle bridge had been removed. -There is a broken tree branch near the south pond. -The dog water bowl located in the southeast area of the park does not drain. Loren -Taylor inquired about dead trees in one area of Medina Park. Willis confirmed that he would research the matter. Dickmann asked if the city had a need for a small maple tree in Medina Park. Willis responded that he would ask Pat Crickmore to contact her regarding her inquiry. Dykes discussed the location of the Medina Park dedication sign. Park Board Minutes Page 1 May 16, 2011 ITEM CA-4 Dickmann suggested holding a celebration in honor of Medina Park's 40th anniversary, possibly in coordination with Medina Days. Board members discussed the possibility of relocating the park dedication sign and the Windsong sculpture during such an event. Board members spoke about the importance of protecting Windsong from the rain, especially since it collects water and never fully dries out. Willis agreed with Kochel that in 10 to 20 years the sculpture would deteriorate if not sheltered from the elements. Mickel volunteered to ask Wells Medina Nursery owners if they would be willing to house Windsong under a covered area until there is funding for a permanent shelter in Medina Park. Board members also discussed funding options for a new picnic cover/Windsong shelter. Medina Beach Park: (6:24 pm) Willis confirmed that the city hall remodel was on target for completion in mid -July. Fairweather Nature Preserve: (6:24 pm) Willis confirmed that sports teams would be allowed to practice in Fairweather until WSDOT begins work in that area. Indian Trail: (6:25 pm) Flagg reported that tall weeds are growing along Indian Trail. Lake Lane: (6:26 pm) Board members discussed Milfoil growth along Lake Washington in Lake Lane Park. Willis explained that he had plans to hire a contractor to destroy the Milfoil. Willis confirmed that the contractor would obtain environmental permits before proceeding with the work. NEW BUSINESS April Parks Open House Discussion Items (6:27 pm) Loren -Taylor reported that there are dog owners who consistently violate city rules by not picking up their dog's waste in Medina Park. She described instances where a dog owner repeatedly disregarded the rules. Loren -Taylor suggested that park board members be allowed to issue violation cards to dog owners who disregard rules. She explained that the card would summarize local laws and monetary fines related to neglecting to clean up after dogs. In agreement, board members determined the first step would be to draft the violation text. Kochel suggested that information and email links regarding the picnic table/Windsong cover and design preferences be provided on the city's homepage. Board members agreed with the idea and discussed it further. Board members and Willis spoke about the prospect of replacing Fairweather sports field with turf. Willis explained that he asked WSDOT about the possibility of them installing an all-weather field with drainage after the SR-520 construction work was completed, but that it still had to be cleared through an environmental process because it is a change from the original scope of work. Boardmembers supported replacing the grass sports field in Fairweather with turf. Boardmembers, Willis, and Medina resident Wilma Edmonds discussed matters related to parks topics addressed at the April 18 open house: Park Board Minutes Page 2 May 16, 2011 ITEM CA-4 • Positioning park benches so that they face one another which in turn would encourage social interaction • Implementing a sports field reservation and fee system • Offering parks and recreation classes • Attaching a clear plastic cover to the bulletin board near NE 12th Street in Medina Park to prevent signs from being removed by vandals • Adding sand to Medina Beach • Shortage of sports fields on the eastside Park board members confirmed that Medina parks are open to the general public. MOTION WEINGAERTNER AND SECOND KOCHEL TO EXTEND MEETING FIVE MINUTES. MOTION PASSED 7-0. (7.00 pm) Easter Egg Hunt Discussion (7.01 pm) Board members confirmed that the Easter egg hunt was a success. There were roughly 300 attendees, approximately 2000 eggs were donated, and the ages of children participating ranged from toddler to 12 years old. ADJOURNMENT MOTION MICKEL AND SECOND DYKES TO ADJOURN MAY 16, 2011 PARK BOARD MEETING. MOTION PASSED 7-0. 7.07 PM The next Park Board meeting will be held Monday, June 20, 2011 at 6:00 pm. Minutes taken by: Pamela Greytak, CMC Administrative Assistant Park Board Minutes Page 3 May 16, 2011 ITEM CA-5 CITY OF MEDINA Planning Commission Meeting May 24, 2011 St. Thomas Church Music Room 6.30 p. m. 8398 NE Le St. CALL TO ORDER The Planning Commission meeting of May 24, 2011, was called to order at 6:32 PM by Chair O'Brien. ROLL CALL Present: David Lee, Peter May, Heija Nunn, Judie O'Brien Absent: Jeff Price, Molly Goudy, Ching -Pi Wang Staff Present: Robert Grumbach, Development Services Director Donna Goodman, Development Services Coordinator Christopher Ruiz, City Engineering Consultant ANNOUNCEMENTS (6.33 PM) O'Brien explained that the absences of planning commission members Price, Goudy and Wang were previously known and were excused. Grumbach made the following announcement: • He participated in a briefing the previous evening with the City Council regarding the proposed zoning regulations. • The City Hall remodel is moving along well. The target date for move -in is the end of July or August. • The City is advertising that we will soon begin to accept advanced deposits for charges associated with consultant services for permits. There have been problems in the past collecting for charges incurred by applicants and the City has lost money. Grumbach explained the process for requiring deposits up front and drawing down the account as charges are incurred. • A postcard was sent to citizens in an effort to receive opinions on the preferred design options for the wireless communications tower to be constructed at Fairweather Park. The Council will decide, based on citizen input, at their June meeting. • Nunn announced for the audience that there is a vacancy on the Planning Commission which will remain open until filled by the City Council. ITEM CA-5 ITEM CA-5 APPROVAL OF MINUTES MOTION MAY/ SECOND LEE TO APPROVE APRIL 26, 2011 MEETING MINUTES AS SUBMITTED. APPROVED 4-0 (6:41PM) AUDIENCE PARTICIPATION (6:40 PM) Chair O'Brien announced that audience members had the choice of speaking during the audience participation portion of the meeting on any subject or they could choose to wait until the agenda item came up to speak at that time. There were no comments and Chair closed the audience participation portion of the meeting. PUBLIC HEARINGS QUASI JUDICIAL: Construction Mitigation Plan No. C-2975: 2441 Evergreen Pt. Rd. (6.42 PM) Proposal: Demolish existing 12,000 square foot house and construct a 3,500 square foot single-family dwelling inside the existing footprint. The home is located within a geologically hazardous area. Chair O'Brien explained the process and opened the public hearing. She addressed the commission on the Appearance of Fairness doctrine and asked if commissioners had any contacts to disclose. There were no comments. City Engineering Consultant Christopher Ruiz introduced the project, stating that the project had been properly noticed and that there were no additional exhibits. He noted that no grading/drainage permit would be required because the applicants anticipated reusing the existing foundation. They will be applying for a limited exemption for the Critical Areas Review requirement. Ruiz recommended that the CMP be approved with the conditions stated in the staff report, which mainly involve monitoring by the geotechnical engineer. Dale Stern of Mark Anderson Consultants, agent for the owner, and construction supervisor August Swanson from contractor Krekow Jennings were present to explain the project. Stern presented a site plan to the commission and pointed out that the 5-acre site is comprised of several parcels. He described the process they would be using to deconstruct the existing house and reuse all material to the greatest extent possible. Materials will be removed and stored off -site and then selected for reuse and brought back to the site. The site is accessible largely only by barge, with a tram that accesses the house from above. There is no vehicular access to the house and all materials will be brought in by barge. Stern advised that there is a conservation easement on the property so no trees can be sacrificed and they must maintain the natural state of the environment. Planning Commission Minutes Page 2 May 24, 2011 ITEM CA-5 May asked about the possibility of spillage or a major event associated with the barging and what protections might be implemented. Swanson responded that they would make sure that the sub -contractor will have all necessary equipment on board, such as spill kits, booms, and anything else associated with their regulatory requirements. He went on to say that there would be a single point of access and that they have a good landing site. Stern and Swanson responded to the commission's questions, including discussion on the existing retaining wall to remain. Ruiz explained that they will be required to provide weekly structural reports and environmental conditions. If the geotechnical engineer observes disturbance or movement they will begin structural re - enforcement. Swanson estimated that the deconstruction portion of the project would take approximately 3 1/2months. There were no additional questions and the public hearing was closed. (6:58 PM) Grumbach reported that the project will probably qualify for a Site Plan Review exemption since they are not increasing the size of the footprint. MOTION NUNN / SECOND MAY TO ACCEPT CONSTRUCTION MITIGATION PLAN C-2975. APPROVED 4-0 (6:59 PM) OTHER BUSINESS 1) Shoreline Master Program Update — Development Regulations, Shoreline Modification Regulations (700 PM) Grumbach introduced the City's shoreline consultant, Gabe Snedeker. Grumbach distributed a packet of the comments that had been received to date so the commission would have a complete record and a memo with background about what is being proposed as well as a map showing the proposed and existing setbacks. He went on to explain that he had briefed the council the previous evening on the draft document that was out for public comment and noted that the major discussion item and most controversial issue was the shoreline setbacks. O'Brien took issue with the setbacks proposed in the document and claimed that that was not what the committee had decided. Grumbach and Snedeker confirmed that the document had not changed since the shoreline committee completed it. Commissioners reviewed and discussed the map provided. O'Brien emphasized the need to push the envelope with the state regulations. Snedeker explained that, as proposed, the setbacks shown could be reduced up to 50% with enhancement activity. Grumbach explained that they would continue to review for changes and that the council supports the attempt to retain as much as possible the current requirements. Discussion followed on how other nearby communities are approaching this and the methodology used. Planning Commission Minutes Page 3 May 24, 2011 ITEM CA-5 Chair opened the discussion to public comment. (724 PM) Dave Douglas, Integrity Shoreline Permitting, addressed the commission, speaking to the difference between "buffer" and "setback". Douglas distributed a memo with his comments regarding the discussion draft. He stated that he thought the setbacks were extreme but overall the commission's approach was.good. He advised that the Dept. of Ecology would like the bulkheads to be removed and that the WAC shoreline modifications don't necessarily relate to fresh water lakes Robert Short, resident, stated that he had received the post card but had not read the document. However, he was concerned that his most valuable asset would be taken away. He suggested that property owners should be told that their properties will become non -conforming as a result of the proposed changes. Short also suggested that property owners should be notified that they need to pay more attention to this issue since they have something to lose. O'Brien responded that the goal was to keep setbacks to the minimum possible. Nunn suggested a possible joint hearing with the council. Snedeker emphasized that water resources are important for human use and clarified that lawns and recreational activities will continue to be allowed between the shoreline and structures. Grumbach added that this draft does not preclude everything from setbacks; there would be exceptions such as walkways, patios and other intrusions allowed in the setbacks, although not in an actual buffer. Councilmember Shawn Whitney addressed the commission, asking about the requirement for an applicant to post a bond to do landscaping within a buffer. Grumbach responded that it is typical to require a bond for a five-year period for monitoring and maintenance of a buffer if an applicant triggers the requirement to provide mitigation. Whitney asserted that in Medina people maintain their yards so it seems unnecessary to require a bond. Resident Alex Morcos addressed the commission, noting that it was not easy finding the information on the website. He said he had researched other cities over the last couple of days and had looked at Bellevue, Mercer Island and other cities. He reported that Burien fought DOE and managed to obtain concessions and surmised that that Medina is similar to these communities so our plan should be comparable to theirs. Morcos went on to say that it is not fair to take half of a resident's property away and that we should all work together to come up with something better. Nunn & O'Brien affirmed that it was the goal of the commission to work together with citizens on this for a better outcome. Grumbach indicated that after talking with Ecology he felt that they would potentially allow setbacks to be based on another method. He suggested that there is a question mark on the diminishing return in providing prot ction to the lake. Grumbach claimed that there is no data for urban environments, which are not the Planning Commission Minutes Page 4 May 24, 2011 ITEM CA-5 same as pristine conditions. He said they will be looking at these pieces of the puzzle so they may have more flexibility to look at other possibilities. May suggested a step back to review other possible approaches. O'Brien agreed and recommended they start where they want it to be and then provide a couple of options. She stated that the goal of the shoreline committee had been to maintain the setbacks at 60 ft. or less. Snedeker pointed out that they would need to have a defensible proposal; however, it is not easy to pinpoint Ecology's bottom line. He said he had studied cases that have been successful and the science involved. It is not purely technical and there is an element of negotiation with Ecology. He said they would look at what the data reveals about the existing conditions, if the commission would want to minimize the differences between the different areas. May, going back to his earlier point, raised the question of keeping the zones or contemplating a change to an average percentage for all properties, and what that might look like. Grumbach responded that they had originally looked at that and it was worse. Snedeker offered that Ecology has recommended that cities not come in with a "one size fits all" setback. Lee offered that the plan is not detailed enough and not broad enough. It doesn't address individual homeowners. May suggested and the consensus was to send the issue of setbacks back to the committee and the commission move on to other matters. Additional discussion followed regarding the process for dealing with DOE, the deadline for completion of the plan and the possibility that the deadline will be pushed back by the state. MOTION MAY / SECOND NUNN TO ADJOURN MAY 24, 2011 PLANNING COMMISSION MEETING. APPROVED 4 -0 (8.26 PM) The next Planning Commission meeting will be held on June 28, 2011, at the St. Thomas Great Hall Music Room. Minutes taken by: Donna Goodman Development Services Coordinator Planning Commission Minutes Page S May 24, 2011 I Medina City Council Regular Meeting ITEM CA-6 Monday, July 11, 2011 AGENDA BILL Adopt 2012 — 2017 Six Year Capital Improvement Plan and Transportation Subject: Improvement Program Category: ❑ Consent ❑ Ordinance ❑ Public Hearing 9 ® City Council Business ❑ Resolution ❑ Other — Discussion Prepared By: Joe Willis, Sr., Public Works Director BACKGROUND/SUMMARY: State law requires all municipalities to prepare and submit their planned six year transportation improvement plans to the State Department of Transportation by July of each year and in addition, to qualify for grant funding, each project for which funding is requested must appear on the adopted City TIP. The attached draft plan merges the CIP and TIP into one document for overall fiscal planning. A Public Hearing to consider the annual plan was held on June 13, 2011 and no comments were received. DISCUSSION: The Proposed CIP/TIP Plan for years 2012 through 2017 was developed from street and right-of-way improvement condition assessment, storm drainage deficiencies, public facility evaluations, and incorporates planned improvements such as Phase II of the security camera program in year 2012 and an overlay of the City Hall parking lot. The attached 2012 — 2017 CIP/TIP Project Summary lists the projects by year, project scope, budget, and revenue source. The proposed annual expenditure for the Plan was reduced from the 2010 plan that was programmed at $ 515,000 to an annual amount of $ 488,00 for year 2012 through 2017 based on the 2011 budget projections of $ 63,000 Motor Fuel Tax and $ 425,000 REET tax revenues. Attachments: 1. 2012 — 2017 CIP/TIP Plan Bud let/Fiscal Impact: 488,000 Annual Cost Staff Adopt the 2012 — 2017 Capital Improvement Plan and Transportation Recommendation: Imps' 4ent Program and Resolution. T Proposed Council I move to adopt the 2012 through 2017 Capital Improvement Plan and Motion: Transportation Improvement Program. 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O O c a a>i m o $ N_ Emate O O d O E X O 'R '� O u n u u n a N M v n ) k )n ) )§ a§ c� z L§ 2 ;z /k� 0 § »a! LLI § m B� E m z () I-- ` Ez; k §d0. ui )\0 k #§§_ § �0,M,-k z �£. 0 Z § §§§a 0 cc � ��cc � a b 000 `2jco 2 z § °, w rr ) » » ITEM CA-6 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF MEDINA, WASHINGTON, ADOPTING A SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM AND DIRECTING THE SAME TO BE FILED WITH THE STATE SECRETARY OF TRANSPORTATION AND THE TRANSPORTATION IMPROVEMENT BOARD. WHEREAS, pursuant to the requirements of Chapters 35.77 and 47.26 RCW, the City Council of the City of Medina has previously adopted a Comprehensive Street Program, including a collector and local access street construction program, and thereafter periodically modified said Comprehensive Street Program by resolution, and WHEREAS, the City Council has reviewed the work accomplished under said Program, determined current and future City collector and local access street needs, and based upon these findings has prepared a Six -Year Transportation Improvement Program for the ensuing six (6) calendar years, and WHEREAS, a public hearing has been held on the said Six -Year Transportation Improvement Program, and WHEREAS, the City Council finds that there will be no significant adverse environmental impacts as a result of adoption or implementation of the Six -Year Transportation Improvement Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Washington, that: Section 1. Program Adopted. The Six -Year Transportation Improvement Program for the City of Medina, as revised and extended for the ensuing six (6) calendar years (2012 — 2017, inclusive), a copy of which is attached hereto as Exhibit A and incorporated herein by this ITEM CA-6 reference as if fully set forth, which Program sets forth the project location, type of improvement and the estimated cost thereof, is hereby adopted and approved. Section 2. Filing of Program. Pursuant to Chapter 35.77 RCW, the City Clerk is hereby authorized and directed to file a copy of this resolution forthwith, together with the Exhibit attached hereto, with the Secretary of Transportation and a copy with the Transportation Improvement Board for the State of Washington. PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON ON THIS DAY OF JULY, Bret Jordan, Mayor Approved as to form: Bruce Disend, City Attorney Attest: Rachel Baker, City Clerk Medina City Council Regular Meeting ITEM CA-7 Monday, July 11, 2011 AGENDA BILL Request for Concurrence with WSDOT/FHWA Proposed de minimis Determination for Use of Fairweather Park for a SR 520 Temporary Construction Area and Subject: Temporary Park & Ride Lot Category: ® Consent El Ordinance ❑ Public Hearing 9 ❑ City Council Business ❑ Resolution ❑ Other — Discussion Prepared By: Joe Willis, Sr., Public Works Director BACKGROUND/SUMMARY: The SR 520 Medina to SR 202, Eastside Transit and HOV Project Design/Build Contractor, Eastside Corridor Constructors (ECC) requested the use of the Fairweather Park Playfield for a staging area and temporary Park & Ride lot during the period of the new Evergreen Point Road lid construction (approximately 24 months). ECC agreed to restore the area by constructing a new all-weather playfield following its use. Per 23 CFR Part 774 (Federal Registry), an impact to a park, recreational area, or wildlife and waterfowl refuge may be determined to be "de minimis" and allowed if the transportation use of the Section 4(f) resource (in this case Fairweather Park), including consideration of the impact avoidance, minimization, and mitigation or enhancement measures, does not adversely affect the activities, features, and attributes that qualify the resource for protection under Section 4(f). A Public Hearing was held on June 13, 2011 to consider the request. While there was public support for a new all-weather playfield, the overwhelming expressed public comment was not in favor of the removal of the playfield for the period of the new Evergreen Point Road lid construction. Since use of the Park as a temporary park & ride lot and staging area for the contractor will have an impact on present activities and features of the park for the period of the construction it is recommended that the Council deny the request for concurrency on the de minimis determination request. Attachments: 1. Exhibit A Proposed Easement Area 2. Exhibit B Proposed Construction Use Plan Budget/Fiscal impact: None. Staff Deny Concurrency Request for a de minimis impact on Fairweather Park for Recommendation: use asda temporary Park & Ride lot. "I mode to deny concurrency request for a de minimis impact on Fairweather Proposed Council Park for use as a temporary Park & Ride lot." Transportation Improvement Motion: Program." Medina City Council Regular Meeting ITEM CA-8 Monday, July 11, 2011 AGENDA BILL Subject: Wireless Consulting Services Contract Category: ® Consent El ordinance ❑ Public Hearing g ❑ City Council Business ❑ Resolution ❑ Other — Discussion Prepared By: Robert J. Grumbach, AICP, Director of Development Services Summary: The City entered into a consulting contract with Immobili to provide educational, market assessment and development of standards for wireless communication. Jeff Langdon and Tom Holland have been the primaries providing wireless consulting services to the City. The contract was amended and capped at $25,000 in December 2010 to include work on the wireless communication facility at Fairweather Park. Subsequently, Immobili has been purchased by Crown Castle and Jeff Langdon is no longer available through Immobili. However, he is available through Pacific Telecom Services, the firm Tom Holland is a Principle in. If the City wishes to continue receiving wireless consultant services to complete the work at Fairweather Park, a new contract is required. There remain authorized expenditures under the original contract of approximately $6,635. The consultant is recommending a flat fee of $5,000 to support completing the work on the wireless communication facility at Fairweather Park and $200 per hour for other wireless communication consultant services the City might request not to exceed the cap. The City attorney has reviewed the contract. Attachment: Consultant Agreement with Pacific Telecom Services Budget/Fiscal Impact: $6,635 (included in the 2011 budget) Staff Recommendation: Apprgve Proposed Council Mbve to approve consultant services contract with Pacific Telecom Motion: Services and authorize the Citv Manaaer to sian the contract. ITEM CA-8 CONSULTING SERVICES CONTRACT THIS CONTRACT is made and entered into this day of July, 2011, by and between the City of Medina, a municipal corporation of the State o1 Washington (hereafter referred to as the "City"), and Pacific Telecom Services, LLC a Washington limited liability company (hereafter referred to as "Consultant"); In consideration of the mutual promises and obligations hereafter set forth, the Parties agree as follows: 1. F 3. Scope of Services A. The Consultant shall diligently and completely perform the services and deliverables described in Exhibit A attached hereto and incorporated herein. B. After execution of this Contract, the City shall have the right to make changes within the general scope of services and/or deliverables by a change order or amendment, in writing, to this Contract. If the changes will result in additional work effort by Consultant, the City will agree to reasonably compensate the Consultant for such additional effort up to the maximum amount specified herein. Term A. All services shall be satisfactoril} 31, 2011, and this Contract shall extended in writing by the Parties. completed on or before December expire on said date unless mutually B. Neither party shall be considered to be in default in the performance of this Contract to the extent such performance is prevented or delayed by any cause which is beyond the reasonable control of the affected party and, in such event, the time for performance shall be extended for a period equal to any time lost as a result thereof. Compensation and Payment A. The City shall compensate the Consultant for the services and deliverables performed under this Contract according to the fees and rates set forth in Exhibit A. B. The total amount to be paid by City for Consultant's full and complete performance of the Scope of Services described in Exhibit A shall not exceed $6,635 without the written consent of the City. Said price shall Consultant Services Contract ITEM CA-8 be the total maximum compensation for Consultant's performance hereunder including, but not limited to, all work, deliverables, materials, supplies, equipment, sub- consultant's fees, and all reimbursable travel and miscellaneous or incidental expenses to be incurred by Consultant. C. The Consultant shall submit monthly invoices for services completed and/or deliverables furnished during the previous month. Upon City's request, Consultant shall submit necessary and appropriate documentation, as determined by the City, for all invoiced services and deliverables. D. Payment shall be made through the City's ordinary payment process, and shall be considered timely if made within 30 days of receipt of a properly completed invoice. E. All payments shall be subject to adjustment for any amounts, upon audit or otherwise, determined to have been improperly invoiced. 4. Independent Contractor Status A. The services and deliverables shall be furnished by the Consultant as an independent Contractor, and nothing herein contained shall be construed to create a relationship of employer/employee or master/servant. No payroll or employment taxes of any kind shall be withheld or paid by the City with respect to payments to Consultant. The payroll or employment taxes that are the subject of this paragraph include, but are not limited to, FICA, FUTA, federal income tax, state personal income tax, state disability insurance tax and state unemployment insurance tax. By reason of Consultant's status as an independent Contractor hereunder, no workers' compensation insurance has been or will be obtained by the City on account of Consultant. Consultant may be required to provide the City proof of payment of these said taxes and benefits. If the City is assessed or deemed liable in any manner for those charges or taxes, the Consultant agrees to hold the City harmless from those costs, including attorney's fees. 5. Potential Conflict Disclosure A. Jeffrey Langdon ("Langdon"), a telecommunications consultant, is currently providing the City with consulting services. Langdon also provides services to Consultant, Pacific Telecom Services, LLC, Independent Towers, LLC, (Independent). Independent has an interest in locating a communications facility at the City's Fairweather Consultant Services Contract 2 ITEM CA-8 Park ("Site"). Such relationship, as disclosed below, has the potential to create a conflict of interest for Langdon with regard to the Site: • Langdon is an investor in and an employee of Tarpon Towers, LLC (Tarpon) • John Stevens, a principle of Independent is also an investor and employee of Tarpon • Tarpon consults with, employs and has Joint Venture relationships with Independent. • Such relationships might in the future involve the purchase or other transfer of all or partial ownership or financial interest in the Site from Independent to Tarpon • Langdon may benefit financially from such a transfer. B. Consultant agrees that, in regard to any dealings concerning the Site, Langdon shall exclusively represent the interests of the City. C. The City acknowledges the potential for a conflict of interest and waives any claim against Consultant related to such potential conflict: 6. Termination A. The City may terminate this Contract at any time, with or without cause, by giving ten (10) business days written notice to Consultant. In the event of termination, all finished and unfinished work prepared by the Consultant pursuant to this Contract shall be provided to the City. In the event City terminates this Contract due to the City's own reasons and without cause due to the Consultant's actions or omissions, the City shall pay the Consultant the amount due for actual work and services necessarily performed under this Contract up to the effective date of termination, not to exceed the total compensation set forth herein. 7. Indemnification A. The Consultant shall indemnify, defend, and hold harmless the City, its officials, officers, agents, employees, and volunteers, from any and all claims, demands, damages, lawsuits, liabilities, losses, liens, expenses and costs arising out of the subject matter of this Contract; provided that this provision shall not apply to the extent that damage or injury results from the fault of the City, or its officers, agents, or employees. The term "fault" as used herein shall have the same meaning as set forth in RCW 4.22.015, as that statute may hereafter be amended. Consultant Services Contract 3 ITEM CA-8 B. This indemnification shall extend to and include attorneys' fees and the cost of establishing the right of indemnification hereunder in favor of the City. This indemnification shall survive the termination of this Contract. 8. Insurance During the course and performance of the services herein specified, Consultant will maintain the following insurance coverage: A. Automobile public liability and property damage - $1,000,000 single limit combined for bodily injury and property damage. 9. City ownership of Work/Rights in Data and Publications: A. To the extent that Consultant creates any Work subject to the protections of the Federal Copyright Act in its performance of this Contract, Consultant agrees to the following: The Work has been specially ordered and commissioned by City. Consultant agrees that the Work is a "work made for hire" for copyright purposes, with all copyrights in the Work owned by City. The rights granted hereby to City shall survive the expiration or termination of this Contract. 10. Miscellaneous Provisions A. Governinq Law and Venue. Washington law shall govern the interpretation of this Contract, with Venue in King County. B. Assignment. The Consultant shall not assign, subcontract, delegate, or transfer any obligation, interest or claim to or under this Contract or for any of the compensation due hereunder without the prior written consent of the City. C. No Third Party Beneficiaries. This Contract shall be for the sole benefit of the parties hereto, and nothing contained herein shall create a contractual relationship with, or create a cause of action in favor of, a third party against either party hereto. D. Waiver. A waiver or failure by either party to enforce any provision of this Contract shall not be construed as a continuing waiver of such provisions, nor shall the same constitute a waiver of any other provision of this Contract. E. Severability and Survival. If any term, condition or provision of this Contract is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all Consultant Services Contract 4 ITEM CA-8 other provisions shall remain fully enforceable. The provisions of this Contract, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Contract, shall survive termination of this Contract. F. Written Notice. All communications regarding this Contract shall be sent to the parties at the addresses listed below, unless notified to the contrary. Any written notice hereunder shall become effective as of the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Contractor such other address as may be hereafter specified in writing. Notices should be sent to: Pacific Telecom Services 568 First Avenue South, Suite 650 Seattle, WA 98104 ATTN: Thomas Holland The City of Medina P.O. Box 144 Medina, WA 98039 Attn: City Manager G. City Representative. The primary City representative for management of this Contract shall be the City Manager. H. Entire Contract. This Contract and the attached Exhibits, as modified herein, contain the entire agreement between the parties as to the services to be rendered hereunder. All previous and contemporaneous agreements, representations or promises and conditions relating to the subject matter of this Contract are superseded hereby. The Parties hereto mutually acknowledge, understand and agree that the terms and conditions set forth herein shall control and prevail over any conflicting terms and conditions stated in any attachments hereto. I. Modification. No modification or amendment of this Contract shall be effective unless set forth in writing and signed by the Parties. Consultant Services Contract 5 ITEM CA-8 IN WITNESS WHEREOF the parties hereto have accepted and executed this Contract as of the day and year first written above. CITY OF MEDINA, WASHINGTON LLC By: Donna Hanson, City Manager Date: Attest/Authenticated: Rachel Baker, City Clerk Approved As To Form: Bruce Disend, City Attorney PACIFIC TELECOM SERVICES, By: Thomas Holland, Principle Date: Tax ID Number: Consultant Services Contract 6 ITEM CA-8 ii! 2. EXHIBIT "A" SCOPE OF WORK Fairweather Tower Consulting A. Consultant for a flat fee of $5,000.00 shall provide analysis, consultation and negotiation services related to the placement of wireless communication towers at Fairweather Park as follows: Tasks Design: Lease Negotiations Permits Other Fairweather Miscellaneous Estimated Percentage of Time 40% 30% 20% 10% B. Fee will be payable one-half upon the lease execution to include finalization of the exhibits, which will include agreed location and configuration of temporary and permanent wireless communication facilities, and one-half upon City approval of full Architectural and Engineering design drawings. Miscellaneous A. Consultant will provide services upon request by the City for an hourly fee of $200.00. Consultant Services Contract 7 Medina City Council Regular Meeting Monday, July 11, 2011 ITEM CA-9 AGENDA BILL Subject: Amendment to The Watershed Shoreline Consultant Agreement Category: ® Consent El Ordinance El Public Hearing 9 ❑ City Council Business ❑ Resolution ❑ Other — Discussion Prepared By: Robert J. Grumbach, AICP, Director of Development Services Summary: The City hired AHBL and The Watershed Company to assist with updating the Medina SMP. The funding for the consultants came from a $125,000 grant that was awarded to the City. The grant is paid over three fiscal years with the first two fiscal years completed on June 30, 2011. The contracts for the consultant services contained limits on expenditures and a distribution of work tasks to be completed by each based on the funds available for the first two years. While much of the work identified in the contracts has been completed, there is still work to be done. The City has $25,000 available from the third fiscal year of the grant to complete this work. This work includes revisions to and completing the Accumulative Impact Analysis once a final draft of the shoreline regulations are completed, revisions to the Shoreline Restoration Plan, and assistance in completing the local SMP adoption process. Because of the narrower scope of work necessary to be completed, staff is recommending moving forward with only one consultant. The Watershed Company was chosen because of their unique knowledge and experience with the eastern shores of Lake Washington and the City of Medina, and their work in this area supporting other communities with their SMP updates. The proposed amendment provides a scope of work for the consultant based on what remains to be done and contains an expenditure cap not to exceed the $25,000 available from the grant. Attachment(s): 1. Amendment #1 The Watershed Company 2. Original contract with The Watershed Company Budget/Fiscal Impact: $25,000 (this will be reimbursed through the grant) Staff Recommendation: pr ve City Manager Ap roval: ove to approve Amendment #1 to the agreement with The Watershed Company to provide consulting services for the Proposed Council shoreline master program update and authorize the City Manager Motion: to sign the amendment ITEM CA-9 AMENDMENT NO.1 TO AGREEMENT FOR PROFESSIONAL SERVICES This Amendment No. 1 to the Agreement for Professional Services ("Amendment") between the City of Medina ("City") and The Watershed Company ("Consultant") amends that certain Agreement for Professional Services, dated July 31, 2009 between the City and Consultant ("Agreement"). WHEREAS, City and Consultant entered into the Agreement to provide professional services associated with updating the City's Shoreline Management Program; and WHEREAS, the City and the Consultant wish to modify the scope, term and maximum compensation of the Agreement, as hereafter set forth, pursuant to paragraph IX thereof; NOW, THEREFORE, the City and Consultant agree to amend the Agreement as follows: 1. Paragraph IIA is hereby amended to read as follows: The total amount to be paid by City for Consultant's full and complete performance of the Services described in Exhibit A shall not exceed $25,000, without the written consent of the City. Said price shall be the total compensation for Consultant's performance hereunder including, but not limited to, all work, deliverables, materials, supplies, equipment, sub -consultant's fees, and all miscellaneous or incidental expenses to be incurred by Consultant. 2. Exhibit A is hereby amended to read as follows: This confirms the agreement between the City of Medina ("City") and The Watershed Company (hereafter "The Watershed Company" or "Consultant") for shoreline master program update services. A. The services provided by The Watershed Company will be consistent with the scope of work listed in paragraph B, which will be authorized via written task order or email or other written request. B. This paragraph presents The Watershed Company's scope of work for the City of Medina Shoreline Master Program (SMP) Update. The scope of work is consistent with the Washington State Department of Ecology (Ecology) standard scope of work and the level of effort appropriate for the City of Medina. The Watershed Company's goal will be to support the City of Medina's efforts to create useful products that meet Ecology's requirements, maximize use of existing information and the current SMP and critical areas regulations (where consistent with 2003 Shoreline Master Program Guidelines), and reflect property owner and citizen input. Page 1 of 4 Amendment #1 ITEM CA-9 Phase A: Ongoing Communications & Coordination 1. Upon request, The Watershed Company will coordinate with Ecology, and other agencies, such as adjacent jurisdictions engaged in similar SNIP update tasks or other appropriate entities that may have useful scientific, technical, or cultural information, including federal agencies, salmon recovery lead entities, universities and other institutions, individual outdoor recreators, and conservationists, and organizations with special expertise representing these interests. 2. The Watershed Company will coordinate work of The Watershed Company's staff, ensuring that Tasks are completed on time and on budget, and that the City is continuously updated on progress. 3. The Watershed Company will provide the City with monthly progress reports, and develop and update the project schedule on a regular basis. 4. Deliverables shall include monthly progress reports and schedule updates. Phase 1: Preliminary Assessment and Public Participation Plan 1. The Watershed Company will participate in public participation events or meetings as requested by the City, either citizen advisory meetings, planning commission or City Council meetings, workshops, or open houses, to the extent allowed by the budget. Phase 3: Shoreline Policy, Environment Designation, and Regulation Development 1. The Watershed Company will continue development of the cumulative impacts analysis. The preliminary analysis shall be drafted by others. 2. Deliverables will include a preliminary cumulative impacts analysis. Phase 4: Restoration Planning: Revisiting Phase 3 Products and Analysis 1. The Watershed Company will revise the Draft Shoreline Restoration Plan based on City, public and Ecology comment. 2. The Watershed Company will assist the City in re-evaluating and adjusting the draft SNIP based on the findings of the cumulative impacts analysis, and will revise the cumulative impacts analysis as needed. The Watershed Company will finalize relevant maps. 3. Deliverables will include revised environment designation maps, contributions to revised policies and regulations that address the findings of the cumulative impacts analysis upon City request, a revised cumulative impacts analysis, a revised Shoreline Restoration Plan, and final SMP jurisdiction maps. Page 2 of 4 Amendment #1 ITEM CA-9 Phase 5: Local SMP Adoption Process 1. The Watershed Company will peer review the City's programmatic SEPA (SEPA Checklist and DNS anticipated) on the proposed SMP. The City will prepare the notice of intent to adopt that will be directed to the State agencies. 2. The Watershed Company will prepare for and attend public hearings or other public meetings as requested by the City. C. The Consultant shall report to and work under the general supervision of the City Director of Development Services, or other person designated by the City Manager. D. The Consultant shall neither subcontract any of the work, nor assign any rights acquired hereunder, without obtaining prior written approval from the City. E. The City shall have access to all books, documents, papers and records of Consultant that are pertinent to this Agreement for the purpose of City audit, examination, excerpts and transcripts. F. All work products produced by Consultant under this Agreement, such as reports, plans, specifications, data maps and documents, shall be the property of the City. Consultant will not be held liable for the re -use or modification of work products by the City for any other project without the express written permission of the Consultant. G. Payment: 1. The City agrees to pay the Consultant on a time and materials basis for services performed in accordance with the following staff positions and hourly billing rates, not to exceed $25,000, for the scope of work outlined in paragraph B above: Principal $180 Project Manager $140 GIS Analyst $95 Fisheries Biologist/Wetland Biologist $95 Planner $120 Contract Administrator $85 2. All other direct costs and sub -consultants may be charged at cost plus ten (10) percent. Other direct costs may include, but are not limited to: • Out -sourced reproductions (printing, copying, mounting, etc.) • Other out -sourced services pertinent to providing professional services 3. Exhibit B is deleted. Page 3 of 4 Amendment #1 ITEM CA-9 4. Except as modified herein, all other terms and conditions to the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Amendment as of 20[_]. THE WATERSHED COMPANY CITY OF MEDINA By:_ Name: Title: Page 4of4 Amendment #1 LE ITEM CA-9 AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF MEDINA AND THE WATERSHED COMPANY THIS AGREEMENT is made this day of July, 2009, between the City of Medina, (hereinafter the "City") and The Watershed Company, a Washington Corporation (hereinafter "Consultant"). WHEREAS, Consultant is in the business of providing certain professional services specified herein, and WHEREAS, the City desires to contract with Consultant for the provision of such services and Consultant agrees to contract with the City for same; and NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is agreed between the parties as follows: TERMS I. Description of Work. Consultant shall perform work as described in Exhibit A, "Scope of Work," which is attached hereto and incorporated herein by this reference, according to the existing standard of care for such services. Consultant shall not perform any additional services without the express permission of the City. II. Payment. A. The total amount to be paid by City for Consultant's full and complete performance of the Services described in Exhibit A shall not exceed $50,120, without the written consent of the City. Said price shall be the total compensation for Consultant's performance hereunder including, but not limited to, all work, deliverables, materials, supplies, equipment, sub -consultant's fees, and all miscellaneous or incidental expenses to be incurred by Consultant. B. Consultant shall submit payment invoice to the City after such services have been performed, and the City shall make payment within thirty (30) days after the submittal of the approved invoice. Such invoice shall detail the work, and a description of the tasks performed. C. If the City objects to all or any portion of any invoice, it shall so notify Consultant of the same within five (5) days from the date of receipt and shall pay that portion of the invoice not in dispute. The parties shall immediately make every effort to settle the disputed portion. III. Relationship of Parties. The parties intend that an independent contractor — client relationship will be created by this Agreement. The Consultant is customarily engaged in an 1of12 ITEM CA-9 independently established trade which encompasses the specific service provided to the City hereunder; no agent, employee, representative or subcontractor of Consultant shall be or shall be deemed to be the employee, agent, representative or subcontractor of the City. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance and unemployment insurance, are available from the City to the Consultant or his employees, agents, representatives or subcontractors. Consultant will be solely and entirely responsible for his acts and for the acts of Consultant's agents, employees, representatives and subcontractors during the performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work that Consultant performs hereunder. W. Duration of Work. This Agreement shall be effective for a period commencing from the date of signature to completion of the project, as described in Exhibit A, except as provided for in paragraph V below. V. City ownership of Work/Rights in Data and Publications. To the extent that Consultant creates any Work subject to the protections of the Copyright Act (Title 17 U.S.C) in its performance of this Agreement, Consultant agrees to the following: The Work has been specially ordered and commissioned by City. Consultant agrees that the Work is a "work made for hire" for copyright purposes, with all copyrights in the Work owned by City. To the extent that the Work does not qualify as a work made for hire under applicable law, and to the extent that the Work includes material subject to copyright, Consultant hereby assigns to City, its successors and assigns, all right, title and interest in and to the Work. Consultant shall execute and deliver such instruments and take such other action as may be required and requested by City to carry out the assignment made pursuant to this section. Any documents, magnetically or other materials created by Consultant pursuant to this Agreement shall be owned by City and subject to the terms of this sub -section. To the maximum extent permitted by law, Consultant waives all moral rights in the Work. The rights granted hereby to City shall survive the expiration or termination of this Agreement. VI. Termination. A. Termination Upon the City's Option. The City shall have the option to terminate this Agreement at any time with or without cause. Termination shall be effective after thirty (30) days upon delivery of written notice to the Consultant, except as provided for in subparagraph V.0 below. B. Termination Upon the Consultant's Option. The Consultant shall have the option to terminate this Agreement after thirty (30) days upon delivery of written notice to the City. C. Termination for Cause. If Consultant refuses or fails to complete the tasks described in Exhibit A, or to complete such work in a manner satisfactory to the City, then the City may, by written notice to Consultant, give notice of its intention to terminate this Agreement. After such notice, Consultant shall have ten (10) days to cure, to the satisfaction of the City or its representative. If Consultant fails to cure to the satisfaction of the City, the City shall send Consultant a written termination letter which shall be effective upon deposit in the United States mail to Consultant's address as stated below. 2 of 12 ITEM CA-9 D. Rights upon Termination. In the event of termination, the City shall only be responsible to pay for all services satisfactorily performed by Consultant to the effective date of termination, as described in the final invoice to the City. The City Manager shall make the final determination about what services have been satisfactorily performed which decision shall be final, binding and conclusive. V. Discrimination. In the hiring of employees for the performance of work under this Agreement or any subcontract hereunder, Consultant, its subcontractors or any person acting on behalf of Consultant shall not, by reason of race, religion, color, sex, national origin or the presence of any sensory, mental, or physical handicap discriminate against any person who is qualified and available to perform the work to which the employment relates. VI. Indemnification. Consultant hereby releases, covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers, officials, employees, agents and representatives from any and all claims, costs, judgments, losses or suits including attorneys' fees, awards or liabilities to any person, including claims by Consultant's own employees to which Consultant might otherwise be immune under Title 51 RCW, to the extent arising out of the Consultant's negligent performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. In the event of liability for any reason described above which is caused by or results from the concurrent negligence of the Consultant (and his employees, agents and representatives) and the City (and its officers, officials, employees, agents or representatives), each party's liability shall only be to the extent of its negligence. Such indemnification obligations shall extend to claims which are not reduced to a suit and any claims which may be compromised prior to the culmination of any litigation or the institution of any litigation. The City's inspection or acceptance of any of Consultant's work when completed shall not be grounds to avoid any of these covenants of indemnification. It is further specifically and expressly understood that the indemnification provided herein constitutes Consultant's waiver of immunity under Title 51 RCW, solely for the purposes of indemnification. This waiver has been mutually negotiated by the parties. VII. Insurance. A. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. B. No Limitation. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. C. Minimum Scope of Insurance. Consultant shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non -owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 3of12 ITEM CA-9 O1 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to the Consultant's profession. D. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. E. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. The Consultant's insurance coverage shall be primary insurance as respect the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not contribute with it. 2. The Consultant's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. F. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. G. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. IX. Modification. No waiver, alteration or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of the City and Consultant. X. Assignment. Any assignment of this Agreement by Consultant without the written consent of the City shall be void. 4 of 12 ITEM CA-9 XI. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed below, unless notified to the contrary. Any written notice hereunder shall become effective as of the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. Notices should be sent to: The Watershed Company 750 Sixth Street South Kirkland, WA 98033 The City of Medina P.O. Box 144 Medina, WA 98039 Attn: Robert Grumbach XII. Non -Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in one or more instances shall not be construed to be a waiver or relinquishment of said covenants, agreements or options, and the same shall be and remain in full force and effect. XIII. Resolution of Disputes, Governing Law. Should any dispute, misunderstanding or conflict arise as to the terms and conditions contained in this Agreement, the matter shall be referred to the City Manager, whose decision shall be final. Any appeal from the decision of the City Manager shall be to King County superior court. In the event of any litigation arising out of this Agreement, the prevailing party shall be reimbursed for its reasonable attorney fees from the other party. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year above written. By CITY OF MEDINA LIM Approved As To Form: Attorney for City of Medina 5of12 ITEM CA-9 EXHIBIT A SERVICES AGREEMENT This confirms the agreement between the City of Medina and The Watershed Company for shoreline master program update services. A. The services provided by The Watershed Company will be consistent with the scope of work listed in paragraph B, which will be authorized via written task order or email or other written request. B. This paragraph presents The Watershed Company's scope of work, which will include the budget set forth in Exhibit B for the City of Medina Shoreline Master Program (SMP) Update. The scope of work is consistent with the Washington State Department of Ecology (Ecology) standard scope of work and the level of effort appropriate o the City of Medina. This scope of work recognizes that AHBL Inc. will be partner in the City's SMP update, and will coordinate as needed. The Watershed Company's goal will be to create useful products that meet Ecology's requirements, maximize use of existing information and the current SMP and critical areas regulations (where consistent with 2003 Shoreline Master Program Guidelines), and reflect property owner and citizen input. Phase A: Ongoing Communications & Coordination 1. The Watershed Company will coordinate throughout the SMP update process with Ecology, and other agencies, such as adjacent jurisdictions engaged in similar SMP update tasks or other appropriate entities that may have useful scientific, technical, or cultural information, including federal agencies, salmon recovery lead entities, universities and other institutions, individual outdoor recreators and conservationists, and organizations with special expertise representing these interests. 2. The Watershed Company will coordinate work of The Watershed Company's staff, ensuring that Tasks are completed on time and on budget, and that the City is continuously updated on progress. 3. The Watershed Company will provide the City with monthly progress reports, and develop and update the project schedule on a regular basis. 4. Deliverables shall include monthly progress reports and schedule updates. 6 of 12 ITEM CA-9 Phase 1: Preliminary Assessment and Public Participation Plan 1. The Watershed Company will collect relevant and available GIS layers from the City, King County, Ecology and other state or federal agencies or entities to be used in our preliminary determination of shoreline jurisdiction. As available, layers that support the jurisdiction assessment include the current Lake Washington shoreline boundary, topography, wetlands, and aerial photographs. 2. The Watershed Company will compile the layers and prepare possible shoreline boundary layers in GIS, including minimum jurisdiction and possible extension of jurisdiction to wetland buffers. 3. The Watershed Company will prepare a memorandum to the City summarizing the methodology and rationale for the selected shoreline boundary, and Ecology will be asked to review and provide feedback on the revised boundary and memo prior to commencement of the Shoreline Inventory to ensure agreement in the overall approach and methodology. 4. The Watershed Company anticipates participation in public participation events or meetings as requested by the City, either planning commission or City Council meetings, workshops, or open houses, to the extent allowed by the budget. 5. Deliverables will include a memorandum summarizing the methods and rationale for the selected jurisdiction boundary and alternative shoreline jurisdiction maps. Phase 2: Shoreline Inventory, Analysis & Characterization 1. The Watershed Company will conduct a shoreline inventory consistent with topics in WAC 173-26-201(3)(c). The Watershed Company will maximize use of the existing, available information such as King County GIS; City maps; WRIA 8 maps, reports and data; City's Comprehensive Plan; local critical areas studies, etc. Additional field work, however, to produce a comprehensive data layer of shoreline hardening is suggested and included in this scope of work. 2. The Watershed Company will develop a draft list of information sources, sorted by topic, which will inform mapping and characterization of the City's shorelines. Ecology and the City will be asked to review and contribute to a list of known data sources. 3. The Watershed Company will create a GIS map folio that will compile all available data sources into a coherent, consistent map folio that meets Ecology's criteria for illustration and presentation of information. 4. Using the products from the Shoreline Inventory, The Watershed Company will prepare an analysis report that characterizes ecosystem -wide processes and ecological functions for all areas of shoreline jurisdiction as outlined in WAC 173-26-201(3)(d). 7 of 12 ITEM CA-9 • The ecosystem -wide characterization will include a coarse -scale analysis of the broader area that influences the shoreline jurisdiction, including areas that are impaired, that should be preserved, and that can be restored. It will include a narrative with reference to maps that describes and illustrates the processes in the larger drainage area that are linked to the shoreline through hydrologic flows. These processes include the uptake, transport and deposition of sediment, nutrients, woody debris, and pollutants. • The Watershed Company will develop a characterization of shoreline functions by reach. In general, the following is anticipated: (1) Set the waterbody into the context of the watershed or basins; (2) Separate the jurisdictional shoreline into appropriate reaches at major changes in geomorphology (generally as observable using topography and surficial geology mapping), land use, and biological character (generally as observable from aerial photography and vegetation mapping); (3) Evaluate and assess shoreline ecological function using current scientific understanding of the relationship between the conditions of ecosystem -wide processes and functions within shoreline jurisdiction. Identify functions that are healthy, functions that are adversely impacted and functions that may have existed and are now missing. 5. The Watershed Company will prepare a shoreline inventory and characterization report including maps that present inventory data, ecosystem characterization and shoreline functions, and shoreline use and public access findings (contributed by the City or others). The report will also provide preliminary options and recommendations for the SMP goals, policies, and regulations. 6. Deliverables shall include a draft list of information sources and inventory map folio — working draft. Additionally, deliverables shall include a preliminary, draft, and final Shoreline Characterization and Analysis Report. Phase 3: Shoreline Policy, Environment Designation, and Regulation Development 1. The Watershed Company will assist in preparing general use policies, regulations, and standards, consistent with WAC 173-26-221 andl73-26-251. The Watershed Company would share this task with the City or others. Topics anticipated to be addressed by The Watershed Company include: • critical areas, • flood hazard reduction (if relevant), • shoreline vegetation conservation, and • water quality, storm water, and non -point pollution. 2. The Watershed Company will prepare specific use policies, regulations, and standards for selected sections of the SMP, generally those shoreline modifications and uses that take place primarily at or waterward of ordinary high water. Those topics are anticipated to include: • Shoreline stabilization; • Piers and docks; 8 of 12 ITEM CA-9 • Fill; • Breakwaters, jetties, groins, and weirs; • Dredging and dredge material disposal; • Shoreline habitat and natural systems enhancement projects; • Boating facilities; and • In -stream structural uses (if relevant). Goals, policies and regulations for these topics would be prepared consistent with WAC 173-26- 231 and 241, and the use priorities for shorelines of statewide significance consistent with WAC 173-26-251. 3. The Watershed Company will support development of the cumulative impacts analysis by others, focusing on the changes to shoreline functions/processes that could occur as a result of that development and any affiliated mitigation under the new SMP, and discussing how other local or regional programs/activities (as outlined in the SMP restoration plan) could impact shoreline functions/processes. 4. Deliverables will include contributions to the preliminary cumulative impacts analysis. Phase 4: Restoration Planning: Revisiting Phase 3 Products and Analysis 1. The Watershed Company will develop a plan for restoration of impaired ecological functions in specific shoreline reaches based on the Inventory and Characterization report, and utilizing information provided in the WRIA 8 reports (e.g., Lake Washington/Cedar Sammamish Watershed (WRIA 8) Chinook Salmon Conservation Plan, 2005). The Restoration Plan will identify programs, projects, priorities, goals, and monitoring and evaluation strategies. The City is expected to provide The Watershed Company with information about existing restoration efforts, beyond those outlined in existing watershed or sub -basin plans. 2. Others will re-evaluate and adjust the draft SMP and cumulative impacts analysis. The Watershed Company will finalize relevant maps. 3. Deliverables will include revised designations, policies, and regulations that address the findings of the cumulative impacts analysis, revised cumulative impacts analysis and final SMP jurisdiction maps. Phase 5: Local SMP Adoption Process 1. The Watershed Company will peer review the City's programmatic SEPA (SEPA Checklist and DNS anticipated) on the proposed SMP. The City will prepare the notice of intent to adopt to the State agencies. 2. The Watershed Company will prepare for and attend one public hearing. C. The Consultant shall report to and work under the general supervision of the Director of Development Services, or a person designated by the City Manager. 9 of 12 ITEM CA-9 D. The Consultant shall neither subcontract any of the work, nor assign any rights acquired hereunder, without obtaining prior written approval from the City. E. The City shall have access to all books, documents, papers and records of Consultant that are pertinent to this Agreement for the purpose of making audit, examination, excerpts and transcripts. F. All work products produced by Consultant under this Agreement, such as reports, plans, specifications, data maps and documents, shall be the property of the City. Consultant will not be held liable for the re -use or modification of work products by the City for any other project without the express written permission of the consultant. G. Payment: 1. The City agrees to pay the Consultant on a time and materials basis for services performed in accordance with the following staff positions and hourly billing rates and subject to the budget set forth in Exhibit B: Principal $150 Project Manager $130 GIS Analyst $100 Fisheries Biologist/Wetland Biologist $100 Planner $100 Contract Administrator $80 2. All other direct costs and sub -consultants may be charged at cost plus ten (10) percent. Other direct costs may include, but are not limited to: • Out -sourced reproductions (printing, copying, mounting, etc.) • Other out -sourced services pertinent to providing professional services 10 of 12 ITEM CA-9 3 Task Description Allocation of Budget A On-goingOn-going Communication & Coordination $2,060 Phase 1 Preliminary Assessment and Public Participation Plan 1.1 IDENTIFY PRELIMINARY BOUNDARIES OF SHORELINE $1,500 1.2 PUBLIC PARTICIPATION 1.2.a Public Participation Plan 1.2.b Workshops $2,000 1.3 DEMONSTRATE COMPLIANCE $130 Phase 1 Total Budget 1 $3,630 Phase 2 Shoreline Inventory, Anal is &Characterization 2.1 COMPLETE SHORELINE INVENTORY 2.1.a Data Gathedng $1,700 2.1.b Field Review $1,700 2.1.c Documentation/ other $1,700 2.1.d GIS Mapong $6,500 2.2 CONDUCTANALYsIs 2.2.1 Characterize Eco em-wide Process $3,500 2.2.2 Characterize Shoreline Function $4,000 2.2.3 Conduct UseAnalysis/ Public Access 2.3 INVENTORY/CRARACTERIZATION REPORT 2.3.a Report preparation and review $6,000 2.3.b Refine M $2,900 2.3.c Prepare inventory -based recommeridatiom $2,500 2.4 DEMONSTRATE COMPLIANCE $130 Phase 2 Total Bud $30,630 Boat Rental $400 Phase 3 Shoreline Policy, Environment Designation, and Regulation Development 3.1 SHORELNE VISIONING AND REPORT 3.2 GENERAL GOALS, POLICIES AND REGULAl10Ns $1,000 3.3 ENVIRONMENTAL DESIGNATION 3.4 ENVIRONMENT SPEGFIC SHORELINE USE & MODIFICATION POLICIES, BEGS AND STANDARDS $2,000 3.5 ADMINISTRATIVE PROVISIONS 3.6 PRELIMINARY CUMULATIVE IMPACTANALYSIS $2,000 3.7 DEMONSTRATE COMPLIANCE Phase 3 Total Budget $5,000 Phase 4 Restoration Planning: ReNAsitinq Phase 3 Products and Analysis 4.1 RESTORATION PLAN 4.1.a Resource in $1,700 4.1.b Plan Wdng and Review $4,500 4.1.c Mapong of Projects $500 4.2 REVlsrr PHASE 3 PRODUCTS 4.2.a Revisit SMP 4.2.b Finalize Cumulative Impact MaWs 4.2.c Finalize M $600 11of12 ITEM CA-9 Task Description Allocation of Budget Task 4.3 No NET Loss REPORT 4.4 DEMONSTRATE COMPUANCE Phase 4 Total Budget $7,300 Phase 5 Local SMP Adoption 5.1 ASSEMBLE COMPLETED SMP 5.2 SEPA REviEw $200 5.3 CTED 60 DAY NoTICE 5.4 PUBuc HEARING $650 5.5 RESPONSIVENESS 5.6 ADOPT SMP AND SUBMIT To DOE 5.7 UPDATE CHECKLIST Phase 5 Total Budget $850 Direct Costs Milea e & Printing $250 12 of 12 Medina City Council Regular Meeting ITEM 013-1 Monday, July 11, 2011 AGENDA BILL Subject: Fairweather Park Temporary Construction Easements For SR 520 Construction Category: ❑ Consent ❑ Ordinance ❑ Public Hearing ® City Council Business ❑ Resolution ❑ Other —Discussion Prepared By: Joe Willis, Sr., Public Works Director BACKGROUND/SUMMARY: The SR 520 Medina to SR 202, Eastside Transit and HOV Project Design/Build Contractor, Eastside Corridor Constructors (ECC), is ready to begin the construction of the Evergreen Point Roadway lid. Exhibit "A" attached, shows the present WSDOT right-of-way and the location of the new bridge structure abutment footing relative to the Fairweather Park playfield and tennis courts. The excavation for the bridge footing of over 30 feet below the present grade will require a temporary shoring wall along the WSDOT right-of-way line with subterranean soil nail tiebacks extending from 30 to 40 feet north of the right-of-way limit under the park to support the cut slope. This work was anticipated during the initial environmental assessment process and was determined to have a "de minimis" impact on the park that was agreed to by the City Council in April of 2010. To complete the excavation, a series of lifts will be excavated and the shoring wall installed in succession as the depth increases. The temporary shoring wall tieback rods as proposed will extend underground along the south edge of the playfield and the existing tennis courts in Fairweather Park. Following the pouring of the footing and abutment wall, the temporary shoring wall material will be removed with the tieback rods abandoned in place as the area is backfilled. That portion of the Park to be impacted by subterranean tiebacks is shown hatched on the referenced plan (6,500 SF). Also shown on Exhibit "A" is a cross hatched portion of the southwest corner of the park needed for maintaining temporary pedestrian access to the Freeway Transit Flyer -Stop, and an area needed for the construction of the temporary detour roadway across the completed east portion of the new Evergreen Point Road lid structure while the existing bridge is demolished and the west portion of the lid is constructed (shown as Temporary ROW Use 2,645 SF). All of the temporary easement areas will be restored and new landscaping installed commensurate with the final Evergreen Point Road lid hardscape and landscaping completion. ECC proposes to compensate the City for the easement area at a rate of $1.03 per SF based on the negotiated rate to be paid to the Bellevue School District for a smaller area they need on the south side of the new lid. Attachments: 1. Exhibit "A" Plan Showing Freeway Footings and Hatched Temporary Construction Easement Areas 2. Exhibit "B" Evergreen Point Road Final Lid Design Budget/Fiscal Impact: Compensation of $9,419.35 Authorize the temporary use of Fairweather Park as shown on Exhibit "A" and the City Manager to negotiate and sign temporary construction easement Staff Recommendation: agreement(s). roval: I move to authorize the temporary use of Fairweather Park for SR 520 Proposed Council Construction as shown on Exhibit "A" and Authorize the City Manager to Motion: Negotiate and Sign Temporary Construction Easement Agreement(s). ITEM OB-2 `otr� MEDINA CITY COUNCIL 2011 AGENDA/ACTION CALENDAR Meetings scheduled for 6.30 pm, unless noticed otherwise. Other Business 2011 Council Retreat and Meeting Schedule Mayor Options to be considered 2/15. Other Business 2011 Draft Legislative Agenda Hanson Approved. Other Business 2011 Council Committee Assignments Mayor Completed. Other Business 2011 Regional Committee Assignments Mayor Completed. Other Business 2011 Planning Commission Work Plan Grumbach Amended work plan approved. Other Business 2011 Budget Discussion Hanson, Adams Discussion. Direction to amend 2011 Budget. Other Business Approval of Change Order No. 3; City Hall Project Willis Approved. Consent Agenda Call for Bids: NE 12 St & Lk WA Blvd Improve. Proj. Willis Approved. Consent Agenda Approval of Snohomish County Jail Contract Yourkoski Approved. Consent Agenda Ordinance Adopting 2009 Energy Code Grumbach Adopted Ordinance No. 870. Executive Session RCW 42.30.110 (1)(i) Disend Completed. Executive Session RCW 42.30.110 (1)(9) Disend Completed. Executive Session RCW 42.30.110 (1)(i) Disend Completed. Executive Session RCW 42.30.110 (1)(i) Kenyon Completed. Jack Whisner Consent Agenda 2010 Financial Year End Report Adams Moved to March Consent Agenda Consent Agenda Public Safety Testing Agreement Yourkoski Approved, Consent Agenda JAG Contract Amendment Yourkoski Approved. Consent Agenda Construction Manager Contract Amendment Willis Approved. Consent Agenda City Hall Architectural Services Agreement Willis Approved. Consent Agenda ARCH 2O11 Budget and Work Plan Hanson Approved, Consent Agenda Receipt of Part 150 Study Report Hanson Receipt Acknowledged. Other Business 2011 Park Board Work Plan Willis Approved, Other Business 2011 Budget Amendment Adams Ordinance No. 871 Adopted. Other Business Interlocal Agreement with City of Clyde Hill for 84 Ave NE Street Improvements Willis Approved. Other Business Consultant Agreement for SR 520 Project Willis Approved. Other Business Discussion of SR 520 Public Access Options Willis Completed. Other Business City Attorney Services Agreement/2011 Fee Structure Hanson Approved. Other Business Newsletter Communication Costs Baker Completed. Executive Session RCW 42.30.110 (1)(i) Disend Completed. ITEM OB-2 �yof6tf MEDINA CITY COUNCIL 2011 AGENDA/ACTION CALENDAR Meetings scheduled for 6.30 pm, unless noticed otherwise. Consent Agenda 2010 Financial Year End Report Adams Approved. Consent Agenda Contract Award: NE 12 St & Lk WA Blvd Improve. Proj. Willis Awarded to NPM Construction Co. Other Business Approval of Medina City Hall Change Orders Willis Approved. Other Business Approval of Office Furniture for Medina City Hall Willis Approved, Other Business Wireless Communications Facility Lease for Fairweather Nature Preserve Grumbach Approved. Other Business State Route 520 Fly -Over Ramp Status Willis Discussion. Other Business WSDOT Right of Entry at Fairweather Nature Preserve Willis Approved. Other Business Monthly Postcard Sample Discussion Baker Discussion. Discussion City Council Goals and Strategies Hanson Discussion. Discussion Communication Strategy Hanson/Baker Discussion. Other Business City Council Ground Rules Hanson Discussion. Consent Agenda Ratification of Austin & Rohrbach Settlement Agreements Hanson Ratified. Consent Agenda Adoption of 2011 City Council Strategic Goals Hanson Adopted. Consent Agenda Adoption of 2011 City Council Ground Rules Hanson Adopted. Reports State Route 520 and Lid Design Update Willis/Nelson Completed. Reports 2010 Accomplishments Hanson Completed. Authorized emporary use o Fairweather Park for SR 520 construction and authorized city manager to negotiate and sign State Route 520 Construction Easement & Temporary Park & temporary construction easement Other Business Ride Lot Willis agreement(s). City manager authorized to negotiate and sign agreement with Sound Law Center for Hearing Other Business Review of Hearing Examiner Qualifications Grumbach Examiner Services. Open House State Route 520 Eastside Project Design &Project Updates WSDOT Completed. Presentation State Route 520 Eastside Project Design & Project Update WSDOT Completed. Schedule 06/13/2011 Public Hearing for Code Amendment Consent Agenda Relating to Off -Site Accessory Buildings and Uses Grumbach Approved, Schedule 06/13/2011 Public Hearing for Draft Six -Year CIP/TIP Consent Agenda (2012-2017) Willis Approved. Reports Fairweatherindependent Towers Public Process Grumbach Completed. Other Business. Proposed 2011 Budget Amendment B Ordinance Adams Adopted Ordinance Number 872. ITEM OB-2 9 MEDINA CITY COUNCIL 2011 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, unless noticed otherwise. Discussion Zoning Code Ordinance Briefing Grumbach Completed. Discussion Shoreline Master Program Update Grumbach Completed. Briefing re Proposed Ordinance Relating to Off -Site Accessory Discussion Buildings and Uses Grumbach Completed. Discussion Comprehensive Plan Amendment —Streetscape Grumbach Completed. Presentation Chief Recruitment Process Garry Anderson Completed. Recognition of Volunteer Service (Planning Commission, Presentation Goudy) Mayor Awarded. Donations and volunteers needed. Reports Medina Days 2011 Update Hanson Go to www.medinadays.org Confirmation of Appointment to Civil Service Commission Consent Agenda Position 1 Council Confirmed Peter Jorgenson, Pos 1 Confirmation of Appointments to Planning Commission Confirmed Alex Morcos, Pos 2 & Consent Agenda Positions 2, 4 Council Peter May, Pos 4 Confirmed Susan Loren -Taylor, Pos Consent Agenda Confirmation of Appointments to Park Board Positions 2, 5 Council 2 & Ross Mickel, Pos 5 Consent Agenda Approval of Snohomish County Jail Services Contract Yourkoski Contract approved. Approval of King County I -Net Services Contract Amendment Consent Agenda No. 1 Yourkoski Contract approved. Resolution Authorizing Sale of 2,718 Square Feet of Consent Agenda Fairweather Park Willis Resolution No. 348 approved. Authorization to Sign 2012-2014 CDBG and HOME Combined Consent Agenda Interlocal Agreement Hanson Authorization approved. Public Hearing Draft Six Year CIP/TIP (2012-2017) Willis Completed. Public Hearing/ Other WSDOT/FWHA proposed de minimis Section 4(f) Public hearing held. Motion to table Business determination for Fairweather Park Willis matter until July 11. Public Hearing/ Other Ordinance for Code Amendment Relating to Off -Site Public hearing held. Ordinance No. Business Accessory Buildings & Uses Grumbach 873 adopted. Proposed Ordinance for Minimum Maintenance Standards for Other Business Vacant Residential and Abandoned Construction Sites Grumbach Adopted Ordinance No. 874 Design Selection for Independent Towers' Wireless Approved design option five, light Other Business Communication Support Structure at Fairweather Park Grumbach pole. Executive Session RCW 42.30.110 (1)(i) Completed. No Action. Consent Agenda Adoption of Six -Year CIP/TIP and Resolution Willis Consent Agenda Revised Contract for Professional Services,Wireless Consultant Grumbach Consent Agenda Amendment to Shoreline Consultant Contract Grumbach Tabled item from 06/13: WSDOT/FWHA proposed de minimis Consent Agenda Section 4(f) determination for Fairweather Park Willis Other Business Temporary Construction Easement for Transit Path Willis WA Blvd Willis Discussion 2012 Budget Discussion Adams Discussion City Council Guidelines Disend Public Hearing 2012 Budget Other Business Traffic Studv «r4Trr�: oi M� MEDINA CITY COUNCIL 2011 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, unless noticed otherwise. Other Business 2012 Draft Preliminary Annual Budget Other Business 2012 Franchise Fees Other Business 2012 Utilitv Fees Other Business 2012 Franchise Fees Other Business 2012 Utilitv Taxes Public Hearing 2012 Property Tax Levy Public Hearing Shoreline Master Plan Other Business Adoption of Property Tax Levy Resolution Public Hearing 2012 Annual Budget and Salary Schedule Public Hearing 2012 Annual Budget and Salary Schedule Adoption of 2012 Annual Budget and Annual Budget and Other Business Salary Schedule Ordinance Other Business City Manager Employment Agreement