HomeMy WebLinkAbout07-25-2011 - Supplemental Materials2011 & 2012
Budget Overview
January 11, 2011
July 25, 2011
Study Session
The Washington State Auditor's
Office and Association of
Washington Cities strongly
encourage the adoption of a
Sustainable Budget for the Long
Term.
HISTORICAL VIEW
REVENUE
(REVIEW)
• General Fund Operating Revenues experienced severe declines
during the years: 2002, 2003, 2004, 2009 and 2010.
• The "Historical View of General Operating Fund" shows historical
trends and volatility of significant Revenue Source items.
— Property Tax Revenues are either stable or show a steady
increase over the 10 year period.
— Sales Tax Revenues are volatile and hard to predict. Spending
is dependent on economic factors.
— Building Permit Revenues are also dependent on economic
factors.
— Utility Tax & Franchise Fee Revenue was opted at a rate of 3%
for 2011, with an expiration date of 1 /31 /2012.
HISTORICAL VIEW
EXPENSE
(REVIEW)
• Expenditures have increased by 35% for the 11 year period
from 2001 to 2011.
-The increase of $1.3M in Expense over 11 years is
primarily attributed to inflation increases, which impact
salaries and cost of goods & services. CPI indexes
averaged 2.5% per year from 2001-2010, and 3.7% from
2010-2011, which provides a basis for the historical
increases.
-The City added Emergency Preparedness and Lifeguard
Services during this period which average $125K per year.
•FTE's have remained fairly constant at 23-24 FTE's each year
for 11 years
HISTORICAL VIEW
RESERVE FUND
(REVIEW)
The Reserve Fund has historically fluctuated
between $917K and $2.3M for the 11 year period from
2001 — 2011.
2012 Budget Preparation (Update from Jan. 11, 2011
Council will develop an approach to address long-term
sustainability of ongoing revenues and expenditures.
• 1/11/11: Staff will research and draft Financial Policies related
to Fund Balances, Reserve Fund and Investments for Council
consideration: 7/25/11: Discuss Draft Financial Policies
• 1/11/11: Council will provide policy direction for labor contracts
as contracts are renegotiated. 7/25/11: CPI Index: 3.7% June
2010-2011
• 1/11/11: Staff will review the operational structure to identify
expense reduction efficiencies. 7/25/11: 2012 Discussion:
Personnel Costs vs Other Governmental Expenditures
• 1/11/11: Council will direct staff to review additional revenue
sources as needed. 7/25/11: 2012 Discussion: Business
Licenses, extend/modify Utility Tax & Franchise Fee rate
3%/$300,000, REET Operations Funds of 35%/$276,000
�E
. of M
CITY OF MEDINA
July 25, 2011
To: Donna Hanson, City Manager
From: Nancy Adams, Director of Finance
Re: Financial Policies Draft
The enclosed Financial Policies Draft was developed using available resources from the
Municipal Research and Services Center (MRSC) of Washington; the Government Finance
Officers Association (GFOA) of the US and Canada "Best Practices Recommendations";
and examples of Washington State Cities Financial Policies.
Decision Points that will be necessary to discuss are:
• The General Accounting Standards Board (GASB) changes for 2011 that necessitate
Management and Council to determine the nature of how our current Reserve Funds
will be tracked and maintained going forward. Policy guidance will facilitate this
change.
• Council Priorities need to be addressed within the context of the Financial Policy
Document. Council set priorities will drive the process of policy development.
• Investments: The Management recommendation is to continue to invest in the
Washington State Local Government Investment Pool. A sample investment policy
is included as an option for discussion as an Attachment to the Policy Document.
City of Medina, Washington
Financial Management Policies
General Financial Goals:
Ensure a financial base that is sufficient to sustain City of Medina Municipal Services, able to
withstand local and regional economic challenges, able to adJ40 ,,changes in service
R V
requirements and maintain sound fiscal policies in support gf# a goals.
Financial Management Policies:
The Financial Management Policies assembles at t City's finariciAl rpolicies in one document.
They are the tools to ensure that the City is fm ,qO, y able to meet its trrii' a and long-term
service objectives. The individual policies contatl herein serve as guid`6`6es for both the
financial planning and the internal financial management oper,ns of the Ctty�k
The City of Medina is accountable to s,p ',Zens for the pf public dollars. Mu ipal resources
must be used wisely to ensure adequalt#,,,,f for the services, public facilities, and
infrastructure necessary to meet the coriftntt esent an re needs. These policies
safeguard the fiscal stability,� uired to ac eve the foals �t , Jectives.
Policy Objectives yaa
The Financial Managerri licies %ve the folj fng objectives for the City's fiscal performance:
• Guide CttC cil a
• Es blish operatiri cipl"pt minimizi a cost of government and financial risk.
• Maintatn,revenue polithat ene adequate funding for desired programs, currently, as
well as in future.22,
• Promote sounclfnancial . agement by providing accurate and timely reporting
information on th`�ia„i;ondition of the City.
• Protect the City's credrf`rating and provide for adequate resources to meet the provision of
any debt incurred by the City.
• Ensure the legal use of financial resources through an effective system of internal controls.
• Promote cooperation and coordination with other governments and the private sector in the
financing and delivery of services with the goal of obtaining the best value for the tax dollar.
1
Budget Policies
a. The annual budget will be designed in support of the Strategic Goals of the City and will
focus on continual evaluation of the City's success at achieving the goals and policies it has
set for itself. The operating budget is the City's comprehensive annual financial plan which
provides for city services based on City priorities.
b. The annual budget shall be developed consistent with state law and in a manner which
encourages early involvement with the public and City Gpt�rcil.
c. The City Council will establish municipal service level priorities for the ensuing year
prior to and during the development of the prelim;i, budget.
d. The City will maintain a balanced budget. A balad bum is defined as current revenues
+ plus fund balances are = equal to or grew an current b d eted expenditures.
e. The Finance Department will maintain for monitoring t�City's budget
performance. The system will provide tuncil with month, d/or quarterly
16
information in a timely manner at the fund by revenue resources nd department level
expenditures.
f. Under the provisions of state ai and the City's 6eng procedures, the budget is
adopted at the fund level. Adjus e� +�r reallocatibj 9.,of existing appropriations within the il
fund level, which do not change t�bottore of the? may be done administratively
and do not require Council action additions r reductido of fund level appropriations,
which change th!,,. of the f d, rmend"nt of the budget and City
Council action�
,� rdina ,
���` e'a
nations requested after the original budget is
g. Supplemental b i' et appro� tions (app
adopted) will be stetted mrfhe form of a Widget Amendment and will be considered as a
result of the avaiIabii
ues
h. Thei\ nual btxdwill p _e for tf1nstruction, maintenance and replacement
o City's Capffi ciliti� d equ�pm � onsistent with the Capital Facilities Plan/
Com , rehensive Pla apital` �ipr�ovement Plan, including the associated cost for operating
the f6cMes.
.10NI,
i. The City wOt maintain all 4o'. at such a level that it protects the City's capital investment
and ture mai ance and replacement costs.
j. The City will ddVoop ar4ipment replacement and maintenance needs list by department
for the life cycle ment and will utilize this list during the annual budget
development process
k. Small and attractive assets: accurate inventory of all physical assets, their physical location,
and serial numbers/asset id numbers will be maintained at the direction of the Finance
Department to ensure proper stewardship of public property.
I. Fixed assets: inventories of larger physical fixed assets costing more than $5,000 and
having a useful life of more than one year, will be maintained on a Fixed Asset Schedule
and will be updated as the property is added, retired or sold.
Reserve Fund Policies
Adequate reserve levels are a necessary component of the City's overall financial management
strategy and a key factor in external agencies' measurement of the City's financial strength.
General Fund Operating Balance: 25% Fund Balance ($1.25M in 2011
The City will maintain General Fund Operating Balances at a level of 25% of the Total General
Fund Budgeted Expenditures. The GFOA recommends at a (1h1um, that general purpose
governments, regardless of size, maintain a minimum of tw( fthths of General Fund Operating
W
Expenditures (16. 6%) in their Unrestricted General Fundy � e Historically, over the past 10
years, the lowest Balance of the General Fund was $
The General Fund Operating Balance shall be
flow to meet the daily financial operations nee(
In general, the City shall endeavor to support ongoi
use General Fund Operations Balanc �'o a one-time
���
development of a longer term financiiw0ion,
The General Fund Operating Balance s
of being unable to sustai
policy level stated abo
fund balance level. ,,
Budget surpluses in the GLoeraI F
operations ar,WAA\\ \expendi
General F>z ci Resery ount I
are su
b) The'Whas made aIJd%termin
sufficiebsupport budgeted
the
and maintained o provide sufficient cash
with ongoin§venues, but may
support City serAis pending the
in aer that puts the City in danger
Fund rating Balance falls below the
rye a long term plan to replenish the
nce may be used to fund one-time
apital Improvement Plan, or placed into the
ining after all current expenditure obligations are met.
that revenues for the ensuing budget year are
General Fund Operating needs.
A surplus is defined as d1 OrOb a between the actual beginning fund balance and budgeted
beginning fund balancets of under -expenditures and/or excess revenues over and
above the amounts included In the following annual budget.
General Fund Reserve Account: 20% Account Balance ($1M in 2011)
The City may elect to maintain a Reserve Account within the General Fund to sustain City services
in the event of a catastrophic event such as a natural/manmade disaster (e.g. earthquake,
windstorm, flood, terrorist attack) or a major downturn in the economy.
All expenditures which are transferred into and out of the Reserve Account, shall either be
authorized by City Council during the annual budget process, or shall require separate City Council
approval.
3
Equipment Replacement Account:
The City may elect to maintain an Equipment Replacement Account for the purpose of funding fleet
maintenance (police and public works) or a capital equipment reserve for the purpose of capital
asset replacement.
UJIn1f
The City may elect to maintain a Capital Reserve Account
Plan.
Revenue Policies
a. To the extent possible, a diversified and
to improve the City's ability to, dp flu
to the Capital Improvement
ystem will be,�intained in order
dual revenue sees.
b. Revenue forecasts should b.....-based on the best information
available. The City will take es are subject to local and
regional economic activities.
c. Short-term (lesol"',n on�r) econ%J LUrri� temporary gaps in cash flow:
Expense reduce and/or frictionse imposed `"'Council may approve a transfer
from the Generaltid,Rese Account t dress a temporary downturn in City
. a�e _
d. l�o "'term (gre if, an one ar) reverts ownturns: Revenue forecasts will be revised.
Ex�pses will be re d to he,tp stabilize the long term impacts and/or revenue increases
will fj considere UM v
e. All potent*"rants shall f Carefully examined for matching requirements. Some grants
may not be accepted if the}kcal matching funds cannot be justified. Grants may also be
rejected if prog continued with local resources after grant funds are
exhausted. Prior ta��pproval, future expenditure impacts (e.g. ongoing repairs and
maintenance) should tie identified and communicated to management.
f. The City will set fee schedules at levels sufficient to cover the entire cost of service delivery.
The City will systematically review user fees and consider adjustments as necessary to take
into account the effects of additional service costs and inflation.
g. The City will review contracts and leases, which result in revenues to the city on a timely
basis in order to ensure approval by the Council and ongoing revenue streams.
4
Expenditure Policies
a. The City budget will provide for sustainable levels of service.
b. The City will propose only those operating expenditures, which can be supported from on-
going operating revenues.
c. The City's operating budget will not use one-time revendiiilo support ongoing
expenditures. Before the City undertakes any agreets that would create fixed on -going
expenses, the cost implications of such agreemen-svm vfully determined for current and
future years. Capital expenditures may be funoem or rime revenues, but the
operating budget expenditure impacts of c ''expendituresti* �l be reviewed for
compliance with this policy provision.
d. Department heads are responsible for ma�g their fgdgets with` total appropriation
for their department.
e. The City will maintain expenditure cgories acco to state statute and administrative
\ \
regulation. vv
f. All compensation and eve barwill fo�on the total cost of and coll
v� �y
compensation, v �*Mi es direct fiery, k� ` ene its, pension contributions,
education, tra�iallowan and othe�'ts of a n'alary nature, which are a cost to
v�
the City. �`vx
`w
\ \
w\
,char#ry\f'olicies v
a. Thity will follow stO e laws,do
pted resolutions, ordinances and policies regarding
procurement.
b. The Director �f_Finance shM develop detailed procedures for purchasing, credit card
usage, expense authoikation and/or contract management activities.
c. Federal funds or Gtts$When procurement involves the expenditure of federal funds or
grants, the purchase shall be conducted in accordance with any applicable federal/grant
laws or regulations. When purchasing items to be reimbursed by a grant, the purchaser
will perform the due diligence required to ensure that the purchase meets the criteria of the
specific grant prior to initiating the purchase and requesting a release of City funds for the
purchase.
d. Emergency Procurement: The City Manager or designee may make or authorize others to
make emergency procurements of materials, supplies or equipment or services when a
threat to public health, welfare or safety exists. State laws relating to emergency purchases
will be followed.
5
Capital Investment Policies
a. The City will make capital improvements in accordance with an adopted Capital
Improvement Plan.
b. It will be the policy of the City to maintain a Capital Facilities Fund to provide funding for
future facilities including debt repayment. The use of any funds within the Capital Facilities
Fund will be as approved by City Council.
c. The Capital Improvement Plan and the base budget v�ifib"b"reviewed at the same time to
ensure that the City's capital and operating needs atelnded and that the Capital
Improvement Plan is aligned with the City's othens.
d. The City will identify the estimated costs a ,�ential fundirlources for each capital
project proposal before it is submitted to cil for approval.
e. The City will comply with state and local
(REET) Revenue.
Accounting, Auditing and Financial R4
The City will maintain a 111-
y �nancial r
funds in order to Provo „e festive rii ans of
Accounting Records an&
with state a � I reguI
Accountir �a01
State Aoftr's Office
financial 66My by fund tyr
Auditing: The C,,shall
Washington State Apt
Financial Report. Th
compliance audits on ar
timely manner.
of RearE Late Excise Tax
and 'reporting for all operations and
at ove ity goals and objectives are met.
g ��e City will ntain its accounting records in accordance
acc6 ng and reporting will conform to Budgeting,
t� ARS) fj0ov rents as prescribed by the Washington
o��ly and ar n inancial reports will present a summary of
will"�rovided to the City Council.
I submit'°in a timely manner, the Annual Financial Report to the
accordance with the standards established for the Annual
hate Auditor's Office will perform the City's financial and
is. Results of the audit will be provided to the City Council in a
The Finance Department will develop, maintain, and consistently seek to improve cash
management systems and processes which will ensure the accurate and timely accounting,
investment and security of all cash assets. Cash received will be deposited in a timely manner and
monies will be safeguarded (e.g. kept in a safe) until they are deposited.
The City will establish a Petty Cash Fund in the amount of $200. The Petty Cash Fund is to be
used solely for the purpose of making payment and/or small reimbursements for city related
purchases.
M.
Debt Policy
The City will maintain adequate available debt capacity for specific priority projects.
(See Attachment A as an option)
Investment Policy
The City will use the State Investment Pool for all funds not requif-,ed for cash flow.
(See Attachment B as an option)
7
Attachment A
Debt Policies
The objectives of the City's Debt Management Policy will be to minimize the need for debt by
maintaining strong revenue sources which meet or exceed expenditures.
Debt may be utilized to address short-term cash flow needs and/or to finance significant capital or
other obligations. Debt will not be used to fund long-term revenue hortages. City Council
approval is required to approve the issuance of debt.
Current Operations will not be financed with long term
term debt arises, the term of the long term debt will nQ
When evaluating the use of non -voted Councilr
obligations, an analysis shall be performed to d
payments, taking into account revenue fluctuations
Debt may be considered where the Di�,ector of Fine
projected discretionary revenue to s� "e debt
delivery or programs.
event that the need for long
* of the projects financed.
rt and the asted debt service
the City's ability`ake debt service
�,_�
ciate�, ttth periodic*0pomic cycles.
pn 4 ristrate that th*pis sufficient
Or N
urupting the City's existing service
Voted and non -voted Councilmarnc Debt Willbe u �udently rr a manner to avoid an adverse
impact on the City's cre � � ability t6*u su ct or ar, ,!R l debt.
� %k K
Upon the issuance of debt, the rector of� will estash the appropriate procedures to
�%
assure compliance with ��debt cnants antlicable federal, state and local laws, policies
and regulations
,
.� 12
In the evtiat the u� debt quired,th vutl raise capital at the lowest cost, consistent
with thel*0�0 to borrow. Ifi, fwill b�f omplishei'by keeping a high credit rating, and maintaining
a good repo#won in the credyrrkets b managing the annual budget responsibly.
9
Attachment B
Investment Policies
Policy:
It is the policy of the City of Medina to invest public funds in a manner which will provide the
maximum security of the principal; meet the daily cash flow demands of the City; provide the
City with the highest investment return and conform to all Was hington statutes governing the
investment of public funds.
Scope:
This investment policy applies to all financial
escrow and retirement funds managed by otl
accounted for in the City's Annual Financial I
Objective:
The City's investments will be in corr*1iao,ith all
for public funds in the State of Washin*, in�r
Washington (RCW) 35A.4050.
The primary obje
Safety: Safety of` pt
of the City shall be l
of cp�tal try t# aver.
4P, "that pote6t
frd� \e remainders
Liquidity The City's i
to meet alrating
Return on Inves"
objective of attains
constraints and the
er, of
v f the City eft: for assets held in
ch as the state.ty financial assets are
att„governing the eligible investments
nce#the Revised Code of
activities shall be:
cipal is he forem pbjective of the City of Medina. Investments
",
ertaf 1h such a rNO ner that seeks to ensure the preservation
lifolio. Ttain th�objective, diversification is required in
>ses ���individuat s+�urities do not exceed the income generated
the D &o.
folio will remain sufficiently liquid to enable the City
which might be reasonably anticipated.
City's investment portfolio shall be designed with the
(et rate of return taking into account the City's risk
flow requirements.
The Finance Director shall be responsible for all transactions undertaken and shall establish a
system of controls to regulate all investment activities, and report promptly to the Council any
adverse development with any investment.
s:7
Ethics and Conflicts of Interest:
Anyone involved in the investment process shall refrain from personal business activity that
could conflict with proper execution of the investment program, or which could impair their
ability to make impartial investment decisions. Employees and Council Member officials shall
disclose to the City Manager and the City Council any material financial interests in financial
institutions that conduct business with the City, and she/he shall further disclose any personal
financial/investment positions that could be related to the performance of the City's portfolio.
Employees and Council Member officials shall subord inate"f 'personal investment
transactions to those of the City, particularly with regard tc�%e time of purchases and sales.
Authorized Financial Dealers/Institutions:
Authorized broker/dealers and financial instituiW ,will be
the Finance Committee and meet one or more o'f0ll0"
• Financial institutions a ` "r d by the
Commission (RCW 39
• Primary
• Non pry
Commis
ofthe N
At the retest of the C
serviceMi,the City shall
Report ofbition ("call
Authorized Investme
nized,bv the
to thosi�t are approved by
Public Deposit Protection
nk; or,
ilersualifiedhe U.S.'Saourities and Exchange
le 1-1, the Ufftffl, rm Net Capital Rule, and a certified member
ks M I'l;,of Se it es Dealers.
for
ors and dealers performing investment
financial statements or Consolidated
The City may invest in a6' § , e securities identified as eligible investments as defined by
�,
RCW 35A.40.050. In general, these consist of:
Investment deposits (certificates of deposits) with qualified public depositories as
defined in Chapter 39.58 RCW.
Certificates, notes or bonds of the United States, or other obligations of the United
States or its agencies, or of any corporation wholly owned by the government of the
United States (such as the Government National Mortgage Association).
Obligations of government -sponsored corporations which are eligible as collateral for
10
advances to member banks as determined by the Board of Governors of the Federal
Reserve System. (These include but are not limited to, Federal Home Loan Bank notes
and bonds, Federal Farm Credit Bank consolidated notes and bonds, and Federal
National Mortgage Association notes, bonds and guaranteed certificates of
participation.)
Bankers' acceptances purchased on the secondary market.
Bonds of the State of Washington and any local govl#,ent in the State of Washington
which have, at the time of investment, one of the tbighest credit ratings of a
nationally recognized rating agency.
Repurchase agreements for securities bst�i 2, 3 and 4ove, provided that the
transaction is structured so that the Cit�ledina obtains �coitol over the underlying
V S
securities and a Master Repurchase A§*ement has been sign with the bank or
dealer.`
The State of Washington Loca ernment B ent Pool.
For a complete list of eligible i
visit: httD://www.tre.wa.aov/d
Safekeeping and
All security trans kct ans, inch for
City of Medjfta; shad tecondu e on a del"
by a th4party custodial signs "y the Fir
Certificates o
held in the Fin
Diversification:
publidO"s in the state of Washington,
se agreements, entered into by the
c)avment basis. Securities will be held
Director.
in the ma's name Qr confirmations of them, will be delivered to and
The City will diversify its iiestm-ents by security type and issuer. With the exception of U.S.
Treasury and Agencies of the United States government, and the Washington State Local
Government Investment Pool, no more than 50% of the City's total investment portfolio will be
invested in a single security and no more than 25% will be invested with a single issuer.
Maximum Maturities:
To the extent possible, the City will attempt to match its investments with anticipated cash flow
requirements. Unless matched to a specific cash flow, or restricted by State Guidelines, the
City will not directly invest in securities maturing more than five (5) years from the date of
purchase. The average maturity will be consistent with the liquidity objective. However, the
11
City may collateralize its repurchase agreements using longer -dated investments not to
exceed 10 years.
Internal Controls:
The Finance Director shall establish a process of independent review by an external auditor on
an annual basis. This review will provide internal control by assuring compliance with policies
and procedures. The review may also result in recommendations to change operating
procedures to improve internal controls. ,�`
Performance Standards:
The City's investment portfolio will be desig
commensurate with the City's investment ri
portfolio.
Average Rate of Return: T
an average rate of return is
Treasury Note.
Investment Strategy:
The City's current i
and sold within the
Director will,be�64lls,
Reporting:
The Finance Direct
monthly financial re
Investment Policy Adoption
of
is co
Man
"g,ith the objective opining a rate of return
k b"I"o-Wraints and cash floWpracteristics of the
c
sed by th tIll, nce Director to determine whether
1leyed will 2 year average of the 2 year U.S.
As a result, securities are purchased
to Investment Pool. The Finance
strategy and changes to the current
City Council.
what investment information will be included in the
The City of Medina's Investment Policy shall be adopted by resolution of the City Council. Any
modifications to the Investment Policy must be approved by the City Council.
12
2012 Comparative Summary by Fund
July Study Session
DRAFT
2008
2009
2010
2011
2012
DESCRIPTION
Actual
Actual
Actual
Budget
Draft Budget
GENERAL FUND
BEGINNING FUND BALANCE
$
2,839,677
$
3,163,000
$
2,324,925
$
1,535,673
$
1,611,636
REVENUES
5,556,448
4,365,285
4,482,868
5,041,334
4,803,701
OPERATING TRANSFERS -IN
-
-
-
1
200,000
4,533,125
4,593360
4,725,358
4,920,371
5,071,283
EXPENDITURES
OPERATING TRANSFERS -OUT
700.000
610:000
546,762
245,000
250 000
ENDING FUND BALANCE
$
3,163,000
$
2,324,925
$
1,535,673
$
1,611,636
$
1,094,054
EQUIPMENT FUND
BEGINNING FUND BALANCE
$
71,680
$
5,748
$
5,748
$
10,696
$
10,6%
REVENUES
12,285
-
-
-
OPERATING TRANSFERS -IN
-
-
118,762
-
-
78,217
-
113,814
-
EXPENDITURES
OPERATING TRANSFERS -OUT
-
-
-
-
ENDING FUND BALANCE
$
5,748
$
5,748
$
10,696
$
10,696
$
10,696
STREET FUND
BEGINNING FUND BALANCE
$
230,539
$
79,639
$
93,420
$
131,255
$
99,253
REVENUES
67,544
139,285
64,330
133,000
133,000
OPERATING TRANSFERS -IN
200,000
280,000
328,000
245,000
250,000
418,444
405,505
354,494
411,002
420,490
EXPENDITURES
OPERATING TRANSFERS -OUT
-
I
-
I
-
I-
ENDING FUND BALANCE
$
79,639
$
93,420
$
131,255
$
98,253
$
60,773
RESERVE FUND
BEGINNING FUND BALANCE
$
1,776,380
$
2,276,380
$
2,276,380
$
2,276,380
$
1,876,380
REVENUES
-
-
-
-
-
OPERATING TRANSFERS -IN
500,000
-
-
-
-
-
-
-
_
EXPENDITURES
OPERATING TRANSFERS -OUT
-
-
-
400,000
$
2,276,380
$
2,276,380
$
2,276,380
$
1,876,380
$
1,876380
ENDING FUND BALANCE
TREE FUND
BEGINNING FUND BALANCE
$
83,322
$
16,932
$
23,770
$
24,674
$
10,674
REVENUES
39,678
9,700
1,082
1,000
1,000
OPERATING TRANSFERS -IN
-
-
-
-
EXPENDITURES
106,068
2,862
178
15,000
10,000
OPERATING TRANSFERS -OUT
-
I
- I
- I-
ENDING FUND BALANCE
$
16,932
$
23,770
$
24,674
$
10,674
$
1,674
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE
$
1,327,938
$
1,483,060
$
1,538,868
$
1,551,086
$
286,925'
REVENUES
414,736
494,903
438,661
905,664
675,000
OPERATING TRANSFERS -IN
-
330,000
100,000
200,000
259,615
769,095
526,442
2,369,825
488,000
EXPENDITURES
OPERATING TRANSFERS -OUT
- I
- I
- I
-
-
ENDING FUND BALANCE
$
1,483,060
$
1,538,868
$
1,551,086
$
286,925
$
473,925
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE
$
6,329,536
$
7,024,759
$
6,263,111
$
5,529,765
$
3,894,563
REVENUES
6,090,691
5,009,173
4,986,941
6,080,998
5,612,701
OPERATING TRANSFERS -IN
700,000
61Q000
546,762
645,000
250,000
EXPENDITURES
5,395,469
5,770,822
5,720,287
7,716,198
5,989,763
OPERATING TRANSFERS -OUT
700,000
610,000
546,762
645,000
250 000
$
7,024,758
$
6,263,110
$
5,529,765
$
3,894,565
$
3,517,502
ENDING FUND BALANCE
7/25/2011
Medina City Council 2011 Strategic Goals
Adopted 4-11-11
The following izoals are not listed in priority order but reflect the City
Council's Strategic Goals for roughly the next five to ten years.
A. Highway 520: Protect Medina's interests impacted by SR 520 construction
related to lid design, region wide tolling, transit, park and ride, noise walls, 84t'
Ave. and control of land use adjacent to the 520 right-of-way
B. Local Traffic: Develop a plan and implementation strategies for traffic safety and
calming, which may include more visible entry points into the City, to discourage
speeding and cut -through traffic and encourage safe pedestrian and bicycle access
C. Public Safety: Reach a full complement of police staff and promote public safety
through policies that support education, emergency preparedness, and effective
and efficient use of technology in order to maintain a safe and secure community
D. Facilities and Infrastructure: Develop and implement a capital improvement plan
that identifies needed projects and financing strategies for maintenance and
upkeep, public works shop, park expansion, underground utilities, pedestrian
walkways and trails, and storm water improvements
E. Land Use: Ensure that Medina's Comprehensive Plan, building and zoning codes
protects the natural suburban environment and the quality and character of the
City through processes that are clear and well understood and serve both owners
and neighbors
F. Finance: Ensure a sustainable budget whereby ongoing revenues meet ongoing
expenditures though the development and maintenance of sound financial policies
to include but not limited to maintenance of appropriate fund balances.
G. Communications: Maximize public awareness and involvement in City business
and ongoing issues with continuous evaluation and improvement of
communications strategies using industry standards in order to deliver timely
information regarding city services, programs, and events.
General Fund
Overview 2011 and 2012
GENERAL FUND REVENUE
2011 BUDGET
2012 BUDGET
ASSUMPTIONS:
REVENUE:
Property Tax
$2,410,929
$2,463,969
2012: Average last 5 years at 2.2% increase
Sales Tax
$1,000,000
$1,000,000
2012: No indication that spending will increase in 2012
Criminal Justice
$59,935
$59,935
2012: Assumes Flat for 2012
B & O Tax: Utility & Franchise Fee
$300,398
$89,000
2012: 4th Qtr 2011 will be received in 2012
Licenses & Permits
$486,500
$486,500
2012: Same level as 2011
Intergovernmental
$409,092
$321,043
2012: Shoreline Grant ends, adjusted Hunts Point actual
Planning & Develop., Passport
$206,000
$238,254
2012: Dev Revenue $194K, Passport/Law Enf $12K
Fines, Penalties, Traffic Infr.
$130,000
$110,000
2012: Based on last 4 years trends, 2011 actuals
Misc. Investment, Leases
$38,480
$35,000
2012: Assumes Wireless Lease, flat to 2011 actuals
GENERAL FUND REVENUE TOTAL,
$5,041,3341
$4,803,701
Utili Tax expires on 1/31/2012
GENERAL FUND EXPENSE
2011 BUDGET
2012 BUDGET
ASSUMPTIONS:
EXPENSE:
POLICE
Police Personnel
$ 1,425,270
$ 1,425,270
Salaries & Benefits: No CPI, STEP, or Medical Increases
Police Other Services
$ 681,545
$ 732,825
Office Exp, Vehicle,NorCom, Marine Patrol, Jail, Mun. Court, Prosec. Atty, Emer Prep, Lifeguard, 1 Police Car
Police Total Expense:
$ 2,106,815
$ 2,158,095
Mun. Court, Police, Emergency Prep, Lifeguard ($45K Police Vehicle Increase)
FIRE/MEDICAL
Contracted Services
$ 719,999
$ 719,999
Assumes flat for 2012 based on negotiations
Fire Total Expense:
$ 719,999
$ 719,999
GENERAL GOVERNMENT
General Gov't Personnel
$ 1,189,867
$ 1,189,867
Salaries & Benefits: No CPI, STEP, or Medical Increases
General Gov't Other Services
$ 903,690
$ 887,055
Leg., Exec, Fin., Central, IT, ARCH, Pug. Sound Clean Energy, Planning & Dev., Parks
General Gov't Total Expense:
$ 2,093,557
$ 2,076,922
Leg., Exec, Fin., Central, IT, Planning & Dev., Parks $10K Devel Decrease)
GENERAL FUND EXPENSE TOTAL:
$ 4,920,371
$ 4,956,016
Potential added 2012 Personnel cost:
AWC Medical 9% Increase
$ 30,766
AWC Medical 9% Increase
CPI Jun'10-Jun'f 1 is 3.7%
$ 66,603
CPI Jun'10-Jun'11 is 3.7%
STEP & Longevity: Exempt
$ 11,170
STEP & Longevity: Exempt
STEP & Longevity: Non -Exempt
$ 6,216
STEP & Longevity. Non -Exempt
Longevity: Individual Contract
$ 1,512
Lon evity: Individual Contract
Total Increases for 2012:
$ 116,267
AWC Medical, CPI, STEP, Longevity (Includes increases for Street Fund Salary/Benefits)
GENERAL FUND EXPENSE TOTAL:
$ 4,920,371
$ 5,071,283
GAP:
1 $120,963
$ (267,582)
Including potential added personnel costs
Study Session: July 25, 2011
Draft Budget 2012
Draft 2012 Budget Calendar
City of Medina, Washington
Statutory
Planned
Dates
Dates
2011 Budget Process
No legal
March 28, 2011
Council Retreat to update 2011 Strategic Goals
requirement
July 31, 2011
June 14, 2011
Council holds Public Hearing on Capital Improvement
Plan
July 31, 2011
July 11, 2011
Council approves Caital Improvement Plan
Sept.13, 2011
Aug. 1, 2011
Department Directors begin preparing 2011 Budget
Requests.
No legal
July 25, 2011
Council holds Study Session to analyze 2011
requirement
Expenditures and Revenues to pr9yide direction for
2012 budget ,preparation
No legal
Aug. 8, 2011
Council holds;Preliminery Public Hearing to gather input
requirement
aon 2012 Bud et,,
Oct. 1, 2011
Aug. 20, 2011 '
-Department Directors 2012 Budget requests submitted
to'Finance Directoratid City Manager.
Oct. 4, 2011
Sept. 12, 2011
City Managerprovides'the 2012 draft Preliminary budget
to the City Council inclu ing yearend 2011 Revenue and
Ex erditure projddtions
No legal
Sept:" 26, 2011
Council holds a studysession on 2012 Preliminary
requirement
Budget,
Nov. 1, 2011
Oct." 10, 2011
City Manager files 2012 Updated Preliminary Budget &
,,,Budget
Message with the City Clerk and the City
Council.
Priorto
Oct._10, 2011
Council holds Public Hearing on Preliminary Budget
November 30,
2011
No legal
Oct. 24,' 2011
Council holds a work session on 2012 Final Budget
requirement
No later than
0 t. 25 And
City Clerk publishes notice of filing of 2012 Preliminary
Nov 1 though
Nov. 1, 2011
Budget with the City Clerk and publishes notice of public
Nov. 13, 2011
hearing on final budget once a week for two consecutive
weeks
Nov. 19, 2011
Nov. 14,' 2011
Copies of proposed final budget are made available to
the public at the Regular City Council meeting
Nov. 30, 2011
Nov. 14, 2011
Council holds final public hearing and sets the 2012
Property Tax Levy to certify property tax levy to King
County Assessor's Office
Dec. 31, 2011
Nov. 14, 2011
Council adopts Final 2012 Budget at the Regular
Monthly City Council meeting.
After Adoption
As soon as final
Copies of 2011 Budget are available to the public and
document is
filed with the Washington State Auditor's Office, MRSC,
printed.
AWC, and Bellevue Library.
Council Study Session: July 25, 2011
MEDINA CITY COUNCIL
MEETING AGENDA BILL
SUBJECT/TITLE: NE 12TH STREET/LAKE WASHINGTON BLVD. GATEWAY STREET LIGHT AND ENTRY SIGN
CATEGORY:
❑ Consent ❑ Ordinance ❑ Public Hearing
X City Council Business ❑ Resolution ❑ Other
STAFF REPORT BY: JOE WILLIS
BACKGROUND/SUMMARY:
In 2009, the Council in response to neighborhood complaints of excessive speeding, limited
sight -distance for driveway access, and the difficulty residents have in crossing the street
authorized Transpo Group to conduct a traffic safety study of the NE 12th Street/Lake
Washington Blvd. arterial corridor. The study indicated that 27 to 36 percent of the vehicles
that travel on the arterial street exceed the posted 25 mph speed limit by at least 5 mph.
Council authorized Transpo Group to then proceed with the development of options to
address the safety issues.
Following an open house held in September of 2009 for residents of Medina and Clyde Hill
where design elements were presented and discussed, the Council selected a preferred
option that included center landscaped medians to reduce the wide arterial street appearance
to clearly identify to drivers that they were entering a residential community.
In May of 2010, the Council authorized Transpo Group to prepare the design for the preferred
option for NE 12th Street/ Lake Washington Blvd. Traffic Safety Improvement Project. The first
phase design includes the installation of a landscaped gateway island at 88th Ave NE,
pedestrian activated flashing crosswalk signs, brick pattern crosswalk, new street light and
Medina entry sign installation, roadway restriping to create a center turn lane along Lake
Washington Blvd from 881h to 86th Ave NE, and a landscaped median at 86th Ave NE. Council
awarded this first phase in March of this year.
In July of 2010 Colie Hough -Beck of HBB Landscape Architecture presented alternative
concepts for the projects gateway treatment and landscaping to the Council. The Council
selected the attached concept rendering as marked up by Colie during the study session. The
search for a comparable street light has resulted in a recommendation that a Cyclone Lighting
street light proposed by PSE be installed at the gateway. The PSE proposal will not require a
stand-alone electrical street light controller or meter, and following an initial installation cost of
$17,000 it will be operated and maintained by PSE at the established street light monthly
charge of approximately $20 per month. In addition, the existing street lights around the City
upon need of replacement, could be replaced with this style of fixture. With the infusion of
$18,400 from King County Parks Levy Prop 2 funds for the construction of the bicycle lane
linkage provided in the corridor project design, the street light cost can be coved within the
current allotted project budget.
In addition to the gateway street light, Colie will present several entry sign treatment concepts
for Council consideration.
Council Study Session: July 26, 2011
Attachments: Median & City Entrance Gateway Concept
Cyclone Lighting Street Light
\ti
Median Gatewa
HBB
June 2010 1.111.1. 1- ll,"
ay�o�
kv A7
�ko q4vo
SHOULDER SIDEWALK
Median & City Entrance Gateways
TOP VIEW
Z-10'
~— (0.9m]
tD IN4
�I
4
19 1/2'
(49cmj'
LUMINAIRE
DIMENSIONS
w
IL1
_ � W
J
u H
O O
a
0
6�
�CL4IRAGE MEDINA - Mediane & City Entrance Gateways o Pce #: CL41 P1-P1003P1ge.
Cyclone .N
® CL41P1 > Ech/Sc: 1/4-l'-o" Designer: M.Sovory
TEL: 450-434-5000 PRESENTATION
FAX:450-434-5001 Date: 18 Mai 2011 Note: