HomeMy WebLinkAbout10-10-2011 - Agenda PacketMEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
MONDAY, OCTOBER 10, 2011
6:30 PM
MAYOR
CITY MANAGER
BRET JORDAN
DONNA HANSON
COUNCIL MEMBERS
CITY ATTORNEY
PATRICK BOYD
BRUCE DISEND
DOUG DICHARRY
JANIE LEE
CITY CLERK
MARK NELSON
RACHEL BAKER
KATIE PHELPS
SHAWN WHITNEY
CALL TO ORDER 6:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PRESENTATION
P-1: Eastside Pathways — Bill Henningsgaard
PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue related to city business, excluding
public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be
limited to three minutes per person, per meeting. Those who have service requests or complaints are
encouraged to first bring such matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on
official City business. In order to accomplish all the business on the agenda and be respectful of
everyone's time, Council Members will not be able to engage in dialogue with individual members of the
audience.
REPORTS AND ANNOUNCEMENTS
RA-1: Mayor
RA-2: Council
RA-3: Advisory Boards/Commissions/Committees
RA-4: City Manager/Staff
a. Status of 84 Avenue Northeast Traffic Circle — Joe Willis, Public Works Director
Medina City Hall 1 501 Evergreen Point Road I PO Box 1441 Medina, WA 98039
425-233-6400I www.medina-wa.gov
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of September 12, 2011 City Council Regular Meeting Minutes
CA-2: Approval of September 26 2011 City Council Special Meeting Minutes
CA-3: Approval of September, 2011 Check Register
CA-4: Approval of City of Medina Financial Policies
CA-5: Approval of WSDOT GCA 6774 for State Route 520 Bridge Landings Project
CA-6: Receipt of Approved August 30, 2011 Planning Commission Meeting Minutes
PUBLIC HEARING
PH-1: 2012 Preliminary Annual Budget
OTHER BUSINESS
OB-1: 2012 Preliminary Annual Budget
OB-2: City Council Agenda Calendar
PUBLIC COMMENT
Comment period limited to ten minutes. Speaker comments limited to one minute per person.
EXECUTIVE SESSION
ES-1: RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing the agency
litigation or potential litigation to which the agency, the governing body, or a member acting in
an official capacity is, or is likely to become, a party, when public knowledge regarding the
discussion is likely to result in an adverse legal or financial consequence to the agency.
ES-2: RCW 42.30.110 (1)(g) To review the performance of a public employee.
ADJOURNMENT
Remaining 2011 Regular Meetings:
Monday, November 14 6:30 pm
Monday, December 12 6:30 pm
go SIGN UP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX!
Visit www.medina-wa.eov and click on E-Notice Program.
Medina City Council October 10 2011 Page 2 of 2
ITEM RA-4
CITY OF MEDINA
Office of the City Manager
Date October 10, 2011
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
City Hall is operating beautifully. Having a conference room and kitchen is very
useful. A few punch list items continue, but we are very close to being finished.
We had hoped to have a final report and final acceptance of the project in
October, but we still have outstanding items at this time. Our plan is to have
Dave Clark attend the October study session to provide an update with a final
acceptance in November.
2. Since the September report, the background review was completed for Police
Chief and we issued a press release that Mark Thomas from the Washington
State Patrol has accepted the position. Mark will start on October 17th. We
have already scheduled him for several meetings, but look forward to
introducing Mark to Council and the Community formally at a reception prior to
the Regular November Council meeting. Mark said he is looking forward to
being here.
3. The Public Works Report provides more detail, but we are very pleased with
the progress on 12th and Lake Washington Blvd. We look forward to
completion of the pavement markings, but do not have a schedule for that at
this time. Utility work is underway, but we may be waiting on PSE to install the
new sidewalk if they can move the vault on the north side near 86tn
4. Postcards inviting residents to the Open House on October 17th to gather input
on the vision for the proposed project on 84th are scheduled to be out this
week. Park Board will host the Open House prior to its regular meeting.
Planning Commission has been invited. Planning Commission will discuss the
project at its regular meeting at the end of the month.
ITEM RA-4
CITY OF MEDINA
501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144
TELEPHONE 425-233-6400 1 www.medina-wa.gov
October 6, 2011
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Rachel Baker, Central Services
Subject: Central Services Department Monthly Report
October & November Public Meetings and Events
Event Date Time Location
City Council Regular Meeting & Public Hearing
Oct 10
6:30 pm
Medina City Hall
Open House: 84 Ave NE Overlay &Corridor
Improvement_ Project
Oct 17
4-5:30 pm
Medina City Hall
_ _
Park Board Meeting` _
Oct 17 _
6:00 pm
Medina City Hall
City Council Study Session
Oct 244
6:30 pm
Medina City Hall
_ _
Planning Commission (special date)
Oct 26
6:00 pm
Medina City Hall
Community "Shredder Day"
Bring paper items for shredding, expired
prescription medications for disposal, and cash
9:00 am to
or food donations to benefit_Hop_elink.
Oct 29
1:00 pm
Medina Park
General Election Ballots Due
Nov 8
---
--
---
_
Veterans' Day Observed, City Hall Closed
Veterans'
Nov 11
- —
_City Council Regular Meeting & Public Hearing
Nov 14
6:30 pm_~
Medina City Hall
Park Board Meeting
Nov 21
6:0_0 pm_
Medina City Hall
_
_Hearing Examiner (tentative dateltime)
Nov 16
5:30 pm�
Medina City Halle
Thanksgiving Observed, City Hall Closed_ _
Nov 24, 25
---
Planning Commission (special date) wy
Nov 28
6:00 pm
Medina City Hall
Meetings are publicly noticed on the City's three official notice boards, City website, and via
Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle
Times. Public meetings scheduled after publication of this report can be found on the City's website.
General Election, November 8
Medina City Council, positions 2, 4, and 6 are on the General Election ballot. Ballots may be
deposited in a drop box, or returned by mail with first class postage affixed and postmarked by
Election Day. Ballot drop boxes will open beginning October 20 and remain open until 8pm
November 8. Ballot drop box locations will be posted to the King County website by October 20.
To view these, browse here: http://www.kingcounty.gov/elections/voting/ballotdropboxes.aspx
Ballots will be mailed to registered voters beginning October 19.
The registration deadline for mail and online voter registration and transfers for the November 8
General Election is October 10. The deadline for in -person registration is October 31.
ITEM RA-4
Registration can be completed online, 24-hours a day by visiting the Secretary of State's web site:
https://wei.secstate.wa..ov/osos/secure/pages/Onlinevoterregistration.asox. For information
about eligibility or changes to an existing registration, call King County Elections at 206-296-8683
or visit: http:/Ikingcounty.gov/elections.aspx.
Communication/Outreach
Between September 7 and October 5, 28 notices were issued via GovDelivery. A detailed report is
attached.
Currently e-notices have the potential to reach 1,412 individual subscriber profiles with a total of
10,292 subscriptions. There were 45 new and 9 deleted individual subscription profiles since last
month's report.
To date the City has issued 13 postcards, including eight council, one park board, two shoreline, one
communication tower, and one for the 84 Avenue Northeast Overlay and Corridor Improvement
Project.
In response to comments received from the community, monthly postcards will be postdated to
remedy a perception postcards are untimely. This month's edition planned for delivery the week
following October's city council meeting will be titled "November, 2011". The current postcard is
available on the homepage of the City's website and past editions can be retrieved from the City's
online records repository.
Public Records Requests
Approximately 205 public records requests were received by the city clerk's office between
January 1 and October 4 of this year. During the same period last year 112 requests had been
received out of a total of 146 for the year. A detailed report for 2011 public records requests is
attached.
Passports
A total of 226 passport applications have been processed by department staff during 2011, an
increase of 13 since last month's report. A total of 275 were processed during the same period in
2010.
"SIGN UP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX!
Visit www.medina-wa.gov and click on E-Notice Program.
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ITEM RA-4
CITY OF MEDINA
501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144
TELEPHONE 425-233-6400 1 www.medina-wa.gov
October 10, 2011
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap:
Staff briefed the Planning Commission on Council's request for input regarding the
84th Avenue N.E. improvements. There was a consensus to participate in a joint
meeting with the Park Board on October 17 to discuss the matter. (Subsequently,
a majority of the commissioners voted not to participate in a joint meeting.)
The Planning Commission continued their discussion on updating the Medina
Shoreline Master Program. Their discussion focused on some of the strategies
dealing with Ecology on certain hot topic items and on recent revisions made to
shoreline setbacks, piers and docks, and shoreline stabilization requirements.
They also discussed the new sections on dredging and disposal, breakwaters,
jetties, groins and weirs that were added, and the new chapters on general
shoreline regulations and critical areas that were added. Charlie Klinge,
representing Medina Now, highlighted written comments he submitted on behalf of
the neighbors relating to the September discussion draft. There was a consensus
to allow time for Medina Now to review and provide additional comments, and to
allow staff to incorporate additional changes. The topic was continued to the
October meeting.
The Planning Commission also discussed the topic of abandoned homes. Staff
briefed the commissioners on advice from the City's insurance carrier relating to
some of the options for addressing the "pit" on 781h Avenue N.E.
Hearing Examiner Decisions:
The Hearing Examiner held a public hearing on September 21 on a non -
administrative tree trimming/ removal permit application (File No. T-3032). The
application is to trim trees near Puget Sound Energy utility poles and utility lines
within the City's right-of-way. The trimming will occur throughout the City. Several
members of the public attended and provided testimony. The hearing examiner
approved the application subject to 12 conditions.
ITEM RA-4
Land Use Administrative Decisions:
• Preliminary approval of a lot consolidation (File No. LLA 2011-02). 538
Overlake Drive E. The applicant is David Treadwell.
• Preliminary approval of a lot line adjustment (File LLA 2011-03). 2441
Evergreen Point road. The applicant is Jim Roush.
Land Use Decisions Issued For 2011:
Type of Decision
Variances/ Minor Deviations
SEPA
Conditional Uses/ Special Uses
Substantial Development Permit
Lot Line Adjustments
Short Subdivisions
Site Plan Reviews
Wireless Facilities
Non-admin Tree Remove/ Trim
Temporary Use Permit
Land Use Applications Received in September:
Case Number Description of Permit
ASUP 280 Construct new swimming spa
and sports court
2011 YTD
1
4
2
1
3
0
0
2
4
1
Location
538 Overlake Drive E.
SDP 2011-07 Construct a new single-family 538 Overlake Drive E.
dwelling and other improvements
including importing/ exporting
3,160 cubic yards of earth within
a geologically hazardous area
SPR 2011-02 Site plan review for new single 538 Overlake Drive E.
family development
ASUP 281 Relocate an existing swimming 1403 Evergreen Point Road
pool
G-3083 SEPA
TUP 279 Temporarily locate a wireless
communication facility
1403 Evergreen Point Road
SR 520 Temporary Park &
Ride
ITEM RA-4
Building/ ROW Permit Applications Received — Sept 1 through Sept 30, 2011:
Building Permits:
6
Grading/ Drainage
3
Demolition Permits:
3
Fence:
0
Mechanical:
4
Reroof:
0
Fire Sprinkler:
0
Right-of-way Permits
4
Building Permits Issued in August 2011: See Attached.
Other Items of Interest:
ATC Node 9: Neighbors from the Medina Height's neighborhood inquired about
the status of the ATC Distributed Antenna System Node 9 facility. ATC has
indicated they will be submitting a Special Use Permit soon for the facility.
Distributed Antenna System: ATC activated the DAS system on September 20tn
Request for Qualifications: Staff interviewed a total of seven firms to provide
consultant services for engineering, construction mitigation planning and
geotechnical review. The firms we interviewed and the functions they interviewed
for were as follows:
Pace Engineering
RH2 Engineering
Gray & Osborne, Inc
Roth Hill
AMEC
Lorilla Engineering, Inc
Associated Earth Science
All
All
All
Engineer/ CMP
Geotech
Geotech
Geotech
Staff will conduct reference checks and negotiate terms with the first choice(s) before a
final determination will be made on whom to sign contracts with.
Building Code Updates: Staff is working on a couple of code amendments to the City's
building code. The first item is a requirement for architects to stamp construction
drawings for single-family dwellings that are 4,000 square feet and larger. The Building
Official is requesting this requirement due to the complexity of most new larger homes
in Medina. The second item is to match City of Bellevue fire access requirements. The
purpose for the change is to provide better consistency for Bellevue fire department.
These items are tentatively being planned to be brought forward at the next council
meeting.
ITEM RA-4
Permit Report
August, 2011
2011
2010
Current
Current
2011
2010
Month
Month
YTD
YTD
Difference
Construction Value
New Construction
0
3,254,773
8,313,751
4,314,773
3,998,978
Permit Renewals
624,000
0
5,828,782
35,303,660
(29,474,878)
Addition / Alteration
1,504,570
10,000
4,297,638
2,464,238
1,833,400
Accessory Structure
14,428
351,132
204,428
861,482
(657,054)
Repair / Replace
10,000
0
662,969
121,520
541,449
Fence/Wall
0
17,000
449,900
111,900
338,000
Mechanical
57,786
130,000
N/A
N/A
N/A
Fire Sprinkler
10,695
10,385
130,095
96,026
34,069
Wireless Comm Facility
0
0
236,000
0
236,000
TOTAL VALUE
2,221,479
3,773,290
20,123,563
1 43,273,599
23,150,536
Permits Issued
New Construction
0
2
3
3
0
Permit Renewals
6
0
22
13
9
Addition / Alteration
3
1
13
12
1
Accessory Structure
1
3
6
17
(11)
Fence/Wall
0
2
7
8
(1)
Demolition
0
1
10
3
7
Grading/Drainage
5
3
10
14
(4)
Tree Mitigation
3
3
7
11
(4)
Mechanical
8
8
39
43
(4)
Fire Sprinkler
1
2
8
7
1
Other - Moving
1
0
2
0
2
Reroof
0
3
1
7
(6)
Repair / Replace
1
0
10
3
7
Right -of -Way Use
3
4
58
39
19
Construction Mitigation
1
2
9
5
4
Wireless Comm Facility
0
0
2
0
2
TOTAL PERMITS 1
33 1
34
207 1
1851
22
Inspections
Building
39
51
351
297
54
Construction Mitigation
2
3
34
20
14
Grading/Drainage
9
16
48
62
(14)
Tree Mitigation
19
12
53
42
11
Right -of -Way
46
29
1
110
119
9
TOTAL INSPECTIONS
115
111
596 1
540 1
56
ITEM RA-4
MEDINA POLICE DEPARTMENT
MONTHLY SUMMARY
SEPTEMBER, 2011
Daniel Yourkoski, Acting Chief of Police
FELONY CRIMES
Burglary 2011-002475 09/25/11
900 block of 87`h Ave NE
During the evening while the homeowner was sleeping, an unknown subject obtained the
garage door opener and entered the home via the garage and took a wallet. Further
investigation is pending.
MISDEMEANOR CRIMES
Malicious Mischief 2011-002355 09/09/11
8000 block of NE 8`h St (Medina Elementary)
Medina officer contacted the custodian who noticed a window was damaged when she
arrived in the early morning. It was determined a rock had been thrown causing $500
damage to the window. No other evidence was found.
Vehicle Prowl 2011-002418 09/18/11
2600 block of 78`h Ave NE
Medina officer responded to a report of vehicle prowl involving two vehicles that were
unlocked. Several items were taken, including a laptop computer. Total loss: $1300
Malicious Mischief 2011-002425 09/19/11
7800 block of NE 28`h St (Bellevue Christian School)
Medina officer contacted the custodian who reported that sometime over the weekend
person(s) unknown damaged a table, bike rack, and chain lock used to construct a
skateboard ramp. Estimated damage $120
Malicious Mischief 2011-002468 09/24/11
7800 block of NE 28`h St
Upon arrival, Medina officer noticed the rear window of a vehicle had two holes caused
by rocks that were found on the backseat as well as outside the vehicle. The victim
reported she left her vehicle around 11:00 am and returned at 4:30 pm and noticed the
damage. Total estimated loss: $1,000
OTHER
Missing Person 2011-2497 09/28/11
2400 block of 79`h Ave NE
At approximately 11:30 pm Medina officers responded to a missing person call. A
family member left the home after an argument and returned home the following
morning.
ITEM RA-4
Sentencing Set for Serial Burglars Responsible for over Thirty Burglaries in not
only Medina but throughout King County
E-lert #11-26
At the end of 2010 Medina had three day time burglaries resulting in several thousand
dollars of lost property, not to mention the lost sense of security that impacted many of
our residents, not just those who were actually burglarized. The Medina Police
Department began a thorough investigation which led them to serve numerous search
warrants and recover a substantial amount of property. In the end it was determined that
the ring was responsible for at least 30 burglaries throughout King County resulting in the
monetary loss of over $300,000 worth of property, not to mention several items with
priceless sentimental value that cannot be replaced. Three individuals were charged and
all three have now pleaded guilty. Anna Morse was previously sentenced and Keone
Padilla and Nicholas Morse are still awaiting sentencing with sentencing scheduled for
Padilla on Sept 30 at 2:45 at King County Superior Court before Judge Heller and Morse
on October 28t'. These burglaries began in July 2010 and continued until February of
2011 when the main subject Padilla was arrested. These burglaries occurred in Medina,
Clyde Hill, Kirkland, Bellevue, Redmond, Mercer Island, Sammarnish, Lake Forest Park,
Duvall, and Seattle. The specific items targeted included jewelry, guns, and electronics.
Padilla, by his own account, would dress in a suit in an effort to blend into the
neighborhoods he was targeting. Once he selected a house, he would knock on the door
to determine if anyone was at home. If no one answered the door, he would then either
find an unlocked window or door or break into the house by shattering a window. Padilla
said he was undeterred by alarm signs as he knew from experience most homeowners do
not activate their alarms or if they do, fail to activate the interior motion sensors. After
sentencing, Padilla will be transported to Snohomish County to face additional charges of
theft of a firearm and burglary he has pending. He is also awaiting sentencing on a Grays
Harbor case for theft of a motor vehicle. Several agencies participated in this
collaborative investigation and without all of their participation a successful conclusion
would not have been reached. The Repeat Burglar Initiative (RBI) program of the King
County Prosecutors Office was instrumental in achieving felony convictions for all three
of the charged participants. Any questions on his prosecution can be directed to Mafe
Rajul at (206)296-9506.
On September 8, 2011, Seattle Harbor Patrol assisted the Lifeguard Program by better
anchoring the floating dock. While on their dive training at Medina Beach, they offered
at no cost, to add more anchors to the floating dock to prevent it from rotating. The
ladder is now facing the swimming area away from where the boats go along the
shoreline. They also positioned an additional buoy (donated from their yard at no cost) to
prevent the boats from coming close to the swim area at Medina Beach.
ITEM RA-4
HUNTS POINT
MONTHLY SUMMARY
SEPTEMBER 2011
Daniel Yourkoski, Acting Chief of Police
FELONY CRIMES
No significant incidents of Felony occurred during month of September.
MISDEMEANOR CRIMES
Vehicle Prowl (Theft) 2011-0002332 09/06/11
4200 block of Hunts Point Rd
Between 7:00 pm on 08/29 and 7:30 am on 08/30, person(s) unknown entered an
unlocked vehicle parked in the driveway and took several items from inside the vehicle.
Total estimated loss: $420
ITEM RA-4
MEDINA POLICE DEPARTMENT
Daniel Yourkoski, Acting Chief of Police
40
Monthly Activity Report
City of Medina
2011
Felony Crimes
September YTD YTD
Year End°
2011
2011 2010
2010
Assault, Aggravated
0
0 0
1
Robbery
0
0 0
0
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
1
8 4
9
Drug Violations
0
0 1
1
Fraud (ID Theft)
0
11 18
23
Vehicle Prowl
0
7 4
6
Theft (over $250)
0
4 7
7
Malicious Mischief
0
3 2
3
Arson
0
0 0
0
Auto Theft (inc Recovery)
0
1 1
1
Poss Stolen Property
0
0 1
1
Other
0
0 0
TOTAL
1
34 38
52
Misdeameanor
September
YTD
YTD
Year End
Crimes
2011
2011
2010
2010
Assault, Simple
0
0
2
2
Malicious Mischief
3
8
6
7
Vehicle Prowl
1
8
2
2
Theft (Under $250)
0
4
4
6
Domestic Violence
0
2
0
0
Minor in Possession
0
0
4
4
Drug Violations
1
5
6
7
Poss Stolen Property
0
0
0
0
Total
5
27
24
28
Page 1
ITEM RA-4
MEDINA POLICE DEPARTMENT
Daniel Yourkoski,
Acting Chief of Police
40
YEARLY ACTIVITY REPORT
City of Medina
2011
Felony Crimes
Jan
Feb
Mar
Apr
May
Jun Jul
Aug
Sept Oct Nov Dec
Total
Assault, Aggravated
0
0
0
0
0
0 0
0
0
0
Robbery
0
0
0
0
0
0 0
0
0
0
Sexual Assault/Rape
0
0
0
0
0
0 0
0
0
0
Burglary (inc Attempt)
1
0
0
0
2
2 2
0
1
8
Drug Violations
0
0
0
0
0
0 0
0
0
0
Fraud (ID Theft)
3
0
4
0
0
0 2
2
0
11
Vehicle Prowl
0
3
0
0
4
0 0
0
0
7
Theft (over $250)
2
0
0
0
0
0 1
1
0
4
Malicious Mischief
0
0
0
0
0
0 1
2
0
3
Arson
0
0
0
0
0
0 0
0
0
0
Auto/Boat Theft
0
1
0
0
0
0 0
0
0
1
Poss Stolen Property
0
0
0
0
0
0 0
0
0
0
Other
0
0
0
0
0
0 0
0
0
0
TOTAL
6
4
4
0
6
2 6
5
1 0 0 0_
34
Misdeameanor
Crimes
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept Oct Nov Dec
Total
Assault, Simple
0
0
0
0
0
0
0
0
0
0
Malicious Mischief
0
0
0
0
2
1
1
1
3
8
Vehicle Prowl
0
1
2
0
4
0
0
0
1
8
Theft (Under $250)
0
1
1
0
0
2
0
0
0
4
Domestic Violence
1
0
0
0
0
1
0
0
0
2
Minor in Possession
0
0
0
0
0
0
0
0
0
0
Drug Violations
1
0
0
0
1
1
1
0
1
5
Poss Stolen Property
0
0
0
0
0
0
0
0
0
0
Total
24
2
3
0
7
5
2
1
5 0 0 0
27
Page 2
ITEM RA-4
MEDINA POLICE DEPARTMENT
is
Daniel Yourkoski, Acting
Chief of Police
Monthly Activity Report
City of Medina
2011
Traffic
September
YTD
YTD
Year End
ACCIDENTS
2011
2011
2010
2010
Injury
0
0
0
0
Non -Injury
2
14
10
15
TOTAL
2
14
10
15
Traffic
Septmber
YTD
YTD `
Year End
CITATIONS
2011
2011
2010
2010
Driving Under Influence
2
16
31
35
*Other
1
30
71
88
Total
3
46
102
123
Traffic
September
YTD
YTD
Year End
INFRACTIONS
2011
2011
2010
2010
Speeding
0
151
273
331
Parking
18
68
70
102
**Other
5
94
273
Total
23
313
616
433
September
YTD
YTD
Year End
WARNINGS
2011
2011
2010
2010
Total
47
625
813
1012
September
YTD
YTD
Year End
CALLS FOR SERVICE
2011
2011
2010
2010
House Watch
20
256
245
334
False Alarms
24
282
282
375
Assists
25
247
208
293
Suspicious Circumstances
17
91
102
137
Property-Found/Lost
0
5
13
17
Animal Complaints
4
21
35
40
Missing Person
1
1
1
1
Warrant Arrests
1
23
45
47
***Other
0
11
12
14
Total
92
937
943
1258
*DWLS; Fail to Transfer Title; No
License
**Expired Tabs; No insurance; Fail
to stop; Defective Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance
Page 3
ITEM RA-4
MEDINA POLICE DEPARTMENT
if Daniel Yourkoski, Acting Chief of Police
YEARLY ACTIVITY REPORT
City of Medina
2011
Traffic
Accidents Jan
Feb
" Mar Apr May
Jun-
Jul
Aug Sep Oct Nov Dec
Total
Injury 0
0
0 0 0
0
0
0 0
0
Non -Injury 1
1
2 0 2
1
3
2 2
14
TOTAL 1
1
2 0 2
1
3
2 2 0 0 -0
14
Traffic
Citations Jan
Feb
°Mar Apr May
Jun
Jul
Aug Sep Oct Nov Dec
Total
Driving Under Influence 2
1
1 2 2
1
5
0 2
16
Other 1
5
8 4 3
5
0
3 1
30
Total 3
6
9 6 5
6
5
3 3 0 0 0
46
Traffic
Infractions
Jan
Feb
Mar Apr May Jun
Jul
'Aug Sep Oct
Nov Dec
Total
Speeding
10
18
20
29
7
40
22
5
0
151
Parking
4
8
1
0
9
10
2
16
18
68
Other
3
11
12
16
14
13
10
10
5
94
Total
17
37
; 33
45
30
63
34
31
23 0
0 0
313
Warnings
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep Oct
Nov Dec
Total
Total
65
63
57
90
92
100
51
60
47
625
Calls for Service
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep Oct
Nov Dec
Total
House Watch
17
26
36
41
27
39
40
10
20
256
False Alarms
27
35
30
22
25
29
44
46
24
282
Assists
21
20
19
16
25
41
36
44
25
247
Suspicious Circumstance
7
11
11
1
11
11
8
14
17
91
Property-Found/Lost
1
0
0
1
1
2
0
0
0
5
Animal Complaints
2
1
1
1
4
2
4
2
4
21
Missing Person
0
0
0
0
0
0
0
0
1
1
Warrant Arrests
2
2
2
1
6
5
1
3
1
23
Other
0
0
0
1
6
1
3
0
0
11
Total
77
95
99
84
105
130'
136
119
92 0
0 0
937
Page 4
ITEM RA-4
MEDINA POLICE DEPARTMENT
Daniel Yourkoski, Acting Chief of Police
Monthly Activity Report
Town of Hunts Point
2011
Felony Crimes
September
YTD
YTD
Year End
2011
2011
2010
2010
Burglary
0
1
0
0
Forgery (Identity Theft)
0
0
2
5
Vehicle Prowl
0
0
0
0
Theft (over $250)
0
0
1
1
Possession Stolen Prop
0
0
0
0
Drug Violation
0
0
0
0
Auto/Boat Theft
0
1
0
0
TOTAL
0
2-'
3
6
Misdeameanor
September
YTD
YTD
Year End
Crimes
2011
2011
2010
2010
Assault, Simple
0
0
1
1
Malicious Mischief
0
0
1
1
Vehicle Prowl
1
1
0
1
Theft (Under $250)
0
0
2
6
Possession Stolen Prop
0
0
0
0
Domestic Violence
0
0
0
0
Minor in Possession
0
0
0
0
Drug Violations
0
1
0
1
Total
1
2
4
10
Page 5
ITEM RA-4
MEDINA POLICE DEPARTMENT
Town of Daniel Yourkoski, Acting Chief of Police
Hunts Point Yearly Activity Report
M,c _ Town of Hunts Point
2011
Felony Crimes
Jan
<Feb
Mar
Apr
May
Jun
Jul
Aug
Sept Oct Nov
Dec Total
Burglary
0
0
1
0
0
0
0
0
0
1
Forgery (Identity)
0
0
0
0
0
0
0
0
0
0
Vehicle Prowl
0
0
0
0
0
0
0
0
0
0
Theft (over $250)
0
0
0
0
0
0
0
0
0
0
Pass Stolen Prop
0
0
0
0
0
0
0
0
0
0
Drug Violation
0
0
0
0
0
0
0
0
0
0
Auto/Boat Theft
0
0
0
0
0
0
0
1
0
1
TOTAL
0
0
1
0
0
0
0
1
0 0 0
0 2
Misdeameanor
Crimes
Jan `
Feb
Mar
Apr
May
Jun
Jul
Aug
Sept Oct Nov
Dec Total
Assault, Simple
0
0
0
0
0
0
0
0
0
0
Malicious Mischief
0
0
0
0
0
0
0
0
0
0
Vehicle Prowl
0
0
0
0
0
0
0
0
1
1
Theft (Under $250)
0
0
0
0
0
0
0
0
0
0
Poss Stolen Prop
0
0
0
0
0
0
0
0
0
0
Domestic Violence
0
0
0
0
0
0
0
0
0
0
Minor in Possession
0
0
0
0
0
0
0
0
0
0
Drug Violations
0
0
0
1
0
0
0
0
0
1
Total
0
0
0
1
0
0
0
0
1 0 0
0 2
Page 6
ITEM RA-4
MEDINA POLICE DEPARTMENT
Towle Of Daniel Yourkoski, Acting Chief of Police
Hunts POlet , Monthly ActivityReport
Hunts Point
2011
Traffic
September
YTD
YTD
Year End
CITATIONS
2011
2011
' 2010
20110
Driving Under Influence
0
3
1
1
Accidents
0
3
0
1
*Other
1
16
25
31
Total
1
22
- 26
33
Traffic
September
YTD
YTD
Year End
INFRACTIONS
2011
2011
2010
2010
Speeding
0
1
5
6
Parking
1
2
12
13
**Other
5
65
204
264
Total
6
68
221
283
September
YTD
YTD
Year End
WARNINGS
2011
2011
2010
2010
Total
6
112
148
193
September
YTD
YTD
Year End
CALLS FOR SERVICE
2011
2011
2010
2010
House Watch
2
13
19
23
False Alarms
8
43
54
67
Assists
1
21
33
40
Suspicious Circumstances
1
9
11
17
Property-Lost/Found
0
0
0
1
Animal Complaints
0
1
4
4
Missing Person
0
0
0
0
Warrant Arrests
0
1
1
3
***Other
0
0
1
1
Total
12
88
123
156
*DWLS; Fail to Transfer Title;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Verbal Domestic; Harassment;Civil
Dispute;Trespass
Page 7
ITEM RA-4
MEDINA POLICE DEPARTMENT
TOWII Daniel Yourkoski, Acting Chief of Police
$ �I YEARLY ACTIVITY REPORT
tvPO t.� HUNTS POINT
2011
Traffic
Citations
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep Oct Nov Dec:
Total .
Driving Under Influence
1
1
0
1
0
0
0
0
0
3
Accidents
0
0
0
0
2
1
0
0
0
3
Other
3
1
3
1
2
1
3
1
1
16
Total
4
2
3
2
4
2
3
1
1 0 0 0
22
Traffic
Infractions
Jan
Feb
;Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
Speeding
1
0
0
0
0
0
0
0
0
1
Parldng
0
0
0
0
0
1
0
0
1
2
Other
9
2
13
3
16
10
4
3
5
65
Total
10
2
13
3
16
11
4
3
6
0
0
0
68
Warnings
" Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total
Total
8
16
20
11
- 16
14
10
11
6
112 ,
Calls for Service
Jan
;Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Total.
House Watch
1
1
0
1
2
3
1
2
2
13
False Alarms
5
2
3
6
4
4
6
5
8
43
Assists
2
1
2
3
2
6
1
3
1
21
Suspicious Circumstances
3
1
1
0
2
1
0
0
1
9
Property-Lost/Found
0
0
0
0
0
0
0
0
0
0
Animal Complaints
0
0
0
1
0
0
0
0
0
1
Missing Person
0
0
0
0
0
0
0
0
0
0
Warrant Arrests
1
0
0
0
0
0
0
0
0
1
Other
0
0
0
0
0
0
0
0
0
0
Total
12
5
6
11
10
14
8
10
12
0
0
0
88 ,
Page 8
ITEM RA-4
CITY OF MEDINA
501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144
TELEPHONE 425-233-6400 1 www.medina-wa.gov
October 5, 2011
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: September 2011 Public Works Report
1. The Public Works Director's office trailer was finally removed from the shop yard on
September 201" saving the City the rental cost of $175 per month.
The Public Works Shop construction has been completed and the crew is settling
into their new office space and organizing workspaces. All of the portable equipment
and small items were moved into storage containers on -site and had to be moved
back into the renovated shop area within a week. The old City Hall surplus items are
currently stored in one bay of the building and while some items have been sold,
other items such as desks and chairs will be placed on public auction this month so
that the shop area can be cleared for equipment storage and work area.
Screening of the shop yard from the park with new plantings is scheduled for
November when transplanting and watering are not an issue.
2. The City Hall contractor continues to work in and around the building completing
some punch list items. Remaining work includes the completion of the irrigation
system and restoration of the irrigation for the remainder of the park. The building
systems are all completed, but occasional system issues arise that require staff time
and resources to solve. Operations and Maintenance training was conducted on
October 3rd and 41".
3. The SR 520 Eastside Transit and HOV Project design and construction by the
design/build contractor Eastside Corridor Constructors (ECC) of the Evergreen lid
have continued to hold weekly update meetings attended by the Public Works
Director. The Evergreen lid construction is progressing with footings poured on the
supporting structure. For the next three weeks, the 92"d transit flyer stop will be
closed from 9 PM to 5 AM weekdays.
Review of the project roadway and preliminary freeway crossing lid design and
landscaping for the 84t" Ave NE lid were submitted for review with an October 7t"
deadline for comments. A follow up meeting will be held with City Technical Review
Staff, WSDOT representatives, and ECC members on October 12t" to discuss the
review comments. My earlier comments to WSDOT included a request for further
traffic analysis of the roundabout design during and following construction of the 84tn
lid along with a request to provide for two SOV on -ramp access lanes and one HOV
lane to increase vehicle storage and access capacity.
ITEM RA-4
84th Avenue N.E. Lid
A meeting was arranged by Dave Edwards, Eastside Project Manager, with WSDOT
Ramp Metering Specialist, Mark Bandy, WSDOT Traffic Monitoring Supervisor, Mark
Leth, Mitch Wasserman, Eric Shimizu, and I. It is the WSDOT position that upon
completion of the floating bridge replacement, there will be free flowing conditions on
the freeway and no backups on the surface streets. According to Mark Bandy normal
variations of the on -ramp metering rate can handle daily peak traffic flows (except
special event congestion) without backups onto the surface streets (the roundabout).
The configuration of the on -ramp was also discussed and they indicated that there is
insufficient on -ramp width and shoulder room in the design to implement two SOV
lanes.
Following the meeting with WSDOT, I requested an evaluation of the WSDOT
AISSIM Traffic model for the on-ramp/roundabout configuration by Transpo Group.
The traffic simulation results indicate smooth flowing traffic throughout the local
roadway network without significant delays or queues with a 4 second on -ramp
meter rate. A 6 or 8 second meter rate however will cause backups that affect traffic
flow on northbound vehicles on 84th Ave NE and westbound Points Drive.
Recommendations were made to WSDOT to included measures now that may be
needed following the construction: installation of "DO NOT BLOCK" signage at the
roundabout entries, and installation of wiring and conduit to allow for installation of
metering or signals at the roundabout entries in the future to control vehicle entry to
the roundabout to prevent its blockage should that be necessary.
Daniel Babuca has responded to the issue noting that the AISSIM traffic model did
not include any reduction factors related to tolling of the corridor, and that WSDOT is
committed to addressing both operational and physical changes in the years
following the construction as conditions warrant. Signage and conduits for future
metering or signals at the roundabout entries will be included in the construction
project.
ITEM RA-4
4. NE 12th Street/Lake Washington Blvd Traffic Safety Improvement Project stalled in
September over utility services. In order to move the project forward, the City
Manager authorized Pat Patterson with Clark Architects to manage the contractor
and his work. After some negotiation, work resumed, the existing street was patched
around the new median islands, irrigation lines were installed in the islands. Public
Works removed the cherry trees on the southwest side of island at 88th to allow for
the installation of the flashing pedestrian sign. Landscaping of the islands occurred
on October 3rd and the pavement marking were removed on October 4th.
New Median Island at 88th Ave NE
ITEM RA-4
New Median Island at 86th Ave NE
Numerous complaints were received by staff from citizens, insisting that the design
is not safe, does not allow for bicyclists, and creates a traffic hazard. In response, a
comparison between the recently completed NE 81h Street Bellevue project and the
before and after roadway sections for the Medina project was completed and
provided to the public and to Council (see attached).
The Public Works Director is working with PSE to see if the power box shown on the
right side of the above new medina island at 861h photograph can be relocated
farther from the roadway so that a new curb and sidewalk can be constructed to
complete the missing sidewalk section on the east side of the street. PSE Municipal
Liaison Manager, Andy Swayne, met with the Public Works Director and indicated
that he will talk with their engineers but believes the box can be moved farther away
from the roadway.
ITEM RA-4
Comparing N.E. 8�, 22� Streets & Lake WasMngton Blvd. Before and
After Construction
BEFOW
AFTER
BEUEM N.E. J& STREET MWW i2 /Ix WA BIND
leSTANIEWABILVD1
Westbound 17 wide shared Va#fic lane
Wesdxxmd 1r wide sued
traffic meets srafidardsj
No designated bike lam
same
T wide striped clearance to curb
10' wide parr strip
T wide striped clearance to
curb/n mare parkirig between
89' and 86th
Eastbound IT wide shared traffic lam
Enstbourd 1r wide traffic
larWaterts standards
No designated bike lane
Y wide striped demanee to curb
10 wide bicycle lane
B' wide bkyde lane
No meclans
Two new liniodscaped medians
Crosswalk markings at
intersections
No crosswalk markings
I between Be and SM
New creissswak at 8e Ave. NE
with activated flashing lights
No center two-way left twin faiies
New center two-way left tum
between medians
Sidewalks on both sides of street
Sidewalks on both sides
except nimang section an
north side at WM
Sidewalks on both sides witty
new section completed on north
side at Wth
TiimeBne of Actions Associated v Ath Rro ect
March 9, MW
Cmm" received public comment regardng N.E 12' Street safety issues
4" B.;"M
Cound authorized contractw/Transpo W provide traffic study
May 4, 2009
Transpo initial preser" n to OW Councfl
August 9, 2009
Trarnspo reps pr eseuted design concepts to lacy Cow"
septernber 9, 2009
Medina Traffic Study open house, 40 attendees
February 2010
Tran$ro Draft N-E_ Vh1take Washington Blvd Corridor Study alternatives
and recmatendations presented to Croy Council
May 10, 2010
Council authorizes design for phase 1 improvements
December 6, 2010
Construction phase included m 2011 Work Plan and budget
Jarxrary 11, 2011
Council authorized cal for Cor15tructk0n bids
March 14, 2011
City Council awarded project construction contract to NPM
July 2011
Council postcard serif to all Medina addresses notifying project start date
July 14, 2011
Project Construction scheduled W start date
August 8, 20n
Public Works WpRmt (project update) to City Councl
Septendw 2 U
Postcard and go-deEmrery concemi g project delay to the carnrnuuity
ITEM CA-1
DRAFT
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, September 12, 2011; 6:00 pm
SPECIAL MEETING
The September 12, 2011 Special Meeting of the Medina City Council was noticed
pursuant to RCW 42.30.080.
CALL TO ORDER
Mayor Jordan called the September 12, 2011 Special Meeting of the Medina City Council
to order at 6:02 pm.
EXECUTIVE SESSION
Mayor announced the city council would enter into an executive session for thirty minutes
pursuant to RCW 42.30.110(i) to discuss with legal counsel representing the agency
matters relating to agency enforcement actions, or to discuss with legal counsel
representing the agency litigation or potential litigation to which the agency, the governing
body, or a member acting in an official capacity is, or is likely to become, a party.
City council members Jordan, Boyd, Dicharry, Lee, Nelson, and Phelps were present.
Council member Whitney was absent. Also in attendance were city manager Donna
Hanson, city clerk Rachel Baker, and city attorney Bruce Disend. Special council Jeffrey
Myers participated via speakerphone.
Executive session concluded at 6:32 pm.
ADJOURNMENT
A motion to adjourn the September 12, 2011 Special Meeting was presented by council
member Nelson and seconded by council member Dicharry. The motion carried 6-0
(council member Whitney absent) at 6:32 pm.
September 12, 2011 Special Meeting was adjourned at 6:32 pm.
REGULAR MEETING
CALL TO ORDER
Mayor Bret Jordan called the September 12, 2011 Regular Meeting of the Medina City
Council to order at 6:40 pm.
ITEM CA-1
DRAFT
ROLL CALL
Council Members Present: Patrick Boyd, Doug Dicharry, Bret Jordan, Katie Phelps,
Janie Lee, Mark Nelson, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Bruce Disend, City Attorney,
Kenyon Disend; Dan Yourkoski, Acting Police Chief; Robert
Grumbach, Development Services Director; Joe Willis, Public
Works Director; Nancy, Adams, Finance Director; and Rachel
Baker, City Clerk
Mayor led members of the audience, council members, and City staff in the Pledge of
Allegiance.
APPROVAL OF MEETING AGENDA
Council member Whitney requested pulling Item CA-6, Approval of Resolution Censuring
Council Member Whitney, from consent agenda and requested the following corrections to
the minutes: Item CA-1, August 8, 2011 City Council Special and Regular Meeting
Minutes, change adjournment motion to reflect a 6-0 vote, and Item CA-2, August 16, 2011
City Council Special Meeting Minutes, change motion to reflect a 6-1 vote in favor of
finance committee abolishment, as she was in favor of the motion.
Mayor noted replacement of Item CA-6 as Item OB-2 on the agenda and the City Council
Agenda Calendar slid to Item OB-3.
MOTION BOYD AND SECOND DICHARRY TO ADOPT AGENDA AS AMENDED
AND MOTION CARRIED 7-0 AT 6:43 PM.
City council members Boyd and Dicharry affirmed amendment to original motion approving
agenda to approve meeting agenda as amended by council member Whitney.
Mayor Jordan requested council's consideration of approval of a proclamation declaring
September as "Recovery Month".
MOTION DICHARRY AND SECOND NELSON TO APPROVE PROCLAMATION.
MOTION CARRIED 7-0 AT 6:43 PM.
PUBLIC COMMENT
Mayor read guidelines concerning public comment period and opened floor to public
comment at 6:44 pm.
Medina residents Connie Gerlitz, Heija Nunn, James Girardot, Todd Nunn, and Judy
Sidell, voiced opposition to approval of censure resolution.
Medina resident Shawn Fitzpatrick commented on an email sent to her employer, authored
by council member Whitney, and viewed as unprofessional.
City Council Minutes September 12, 2011
Page 2
ITEM CA-1
DRAFT
Mayor closed public comment period at 7:01 pm.
REPORTS AND ANNOUNCEMENTS
Council member Nelson said he volunteered to be a part of the State Route 520 floating
bridge urban design task force and noted the first meeting would be held at 11:00 am,
Thursday, September 15.
Council member Boyd remarked he attended the Association of Washington Cities budget
conference and commented on roundabout planned for 84 Avenue Northeast.
Grumbach highlighted the following items summarized in department report: shoreline
master program update, permits related to the State Route 520 project, upcoming Puget
Sound Energy tree trimming work, and statuses of city engineer/geotechnical contract
process, and Fairweather wireless lease.
City hall construction manager, Dave Clark, provided an update on project summarizing
punch list items, retainage claim, change orders, and final estimated costs.
CONSENT AGENDA
MOTION NELSON AND SECOND DICHARRY TO ADOPT CONSENT AGENDA
AS AMENDED AND MOTION CARRIED 7-0 AT 7:20 PM.
- Approval of Corrected August 8, 2011 City Council Special and Regular Meeting Minutes
- Approval of Corrected August 16, 2011 City Council Special Meeting Minutes
- Approval of July, 2011 Check Register
- Approval of August, 2011 Check Register
- Receipt of Approved July 26, 2011 Planning Commission Meeting Minutes
OTHER BUSINESS
2012 Draft Preliminary Annual Budget (7.20 pm)
Finance director distributed draft budget document to council members and provided a
high level overview of proposal. Discussion followed and finance director and city manager
responded to questions posed by council members.
Approval of Resolution Censuring Council Member Whitney (7.44 pm)
Council member Whitney read statement into the record. Council members presented
positions regarding the matter.
MOTION PHELPS AND SECOND BOYD TO APPROVE RESOLUTION
CENSURING COUNCIL MEMBER WHITNEY. MOTION FAILED 0-7 AT 8:24 PM.
City Council Minutes September 12, 2011
Page 3
ITEM CA-1
DRAFT
Council member Whitney noted she voted in favor to abolish finance committee during the
city council's last meeting and requested reconsideration of the action.
MOTION WHITNEY AND SECOND LEE TO RECONSIDER VOTE TAKEN
ABOLISHING FINANCE COMMITTEE DURING AUGUST 16, 2011 MEETING.
MOTION FAILED 2-5 LEE AND WHITNEY IN FAVOR AT 8:30 PM.
Council Agenda Calendar (8:30 pm)
Mayor summarized agenda items planned for September 26 study session and
reminded council members to add October 24 study session to their calendars. City
manager noted the 84 Avenue Improvement project would be included on the
September 26 study session agenda. Council member Phelps requested addition of city
manager performance evaluation and requested an update regarding the Lake
Washington Boulevard improvement project for October 10.
PUBLIC COMMENT
Mayor opened public comment period at 8:35 pm.
Medina resident Connie Gerlitz expressed appreciation to council members for voicing
positions and not taking action to censure council member Whitney and thanked city
manager for ensuring budget information was available.
Medina resident Heija Nunn voiced view for city council to follow its guidelines and to
reinstate public comment following each agenda item and thanked council for discussion
held tonight.
Comment period expired at 8:37 pm since no additional comments were presented.
/1931101111►1di14►1�
MOTION PHELPS AND SECOND BOYD TO ADJOURN THE SEPTEMBER 12, 2011
REGULAR MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0 AT
8:38 PM.
The September 12, 2011, Regular Meeting of the Medina City Council adjourned
at 8:38 pm.
The Medina City Council will hold its next Regular Meeting on Monday October 10, 2011,
at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road,
Medina.
Bret Jordan, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes September 12, 2011
Page 4
ITEM CA-2
DRAFT
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, September 26, 2011; 6:30 pm
SPECIAL MEETING
The September 26, 2011 Special Meeting of the Medina City Council was noticed
pursuant to RCW 42.30.080.
CALL TO ORDER
Mayor Bret Jordan called the September 26, 2011 Special Meeting of the Medina City
Council to order at 6:33 pm.
ROLL CALL
Council Members Present: Patrick Boyd, Doug Dicharry, Bret Jordan, Katie Phelps,
Janie Lee, Mark Nelson, and Shawn Whitney
City Staff Present: Donna Hanson, City Manager; Dan Yourkoski, Acting Police
Chief; Robert Grumbach, Development Services Director; Joe
Willis, Public Works Director; Nancy, Adams, Finance Director;
and Rachel Baker, City Clerk
DISCUSSION
84 Avenue Northeast Corridor Improvement Project (6:34 pm)
City manager introduced Andrew Merges, project engineer, and Phuong Nu, landscape
planner, with firm KPG, Inc., who provided a vision overview of corridor improvement
project conceived as a mutual effort between cities of Clyde Hill and Medina. Council
questioned costs, design options, and public participation process.
Discussion resulted in recommendation to share vision with planning commission and park
board and for City to host a community open house during October in an effort to gain
public comment and board and commission member feedback.
Draft 2012 Preliminary Annual Budget (7.57 pm)
City manager summarized adjustments made to draft document since version reviewed by
council September 12, these included addition of placeholders for legal review costs
related to public records requests, costs attributed for a part time position in the police
department to re-establish the department's accreditation, funds for City's shoreline
program update, and also included various reductions.
ITEM CA-2
DRAFT
Discussion of draft budget included franchise fees, utility taxes, real estate excise tax, cost
of living wage index, projected step increases for unsettled labor contracts, fund transfers,
and explored viable program and project cuts.
A list of potential budget balancing approaches to remedy gap between revenues and
expenditures was requested for public input during October 10 public hearing.
Finance director summarized draft financial policies and discussion included fund transfers
and minimum fund balances, appropriation of real estate excise tax, small and attractive
item list, and minor corrections were suggested for pages three and four. A revised
financial policies draft will be placed on the October agenda for adoption.
ADJOURNMENT
MOTION DICHARRY AND SECOND NELSON TO ADJOURN THE SEPTEMBER 26,
2011 SPECIAL MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0
AT 10:17 PM.
The September 26, 2011, Special Meeting of the Medina City Council adjourned
at 10:17 pm.
The Medina City Council will hold its next Regular Meeting on Monday, October 10, 2011,
at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road,
Medina.
Bret Jordan, Mayor Attest:
Rachel Baker, City Clerk
Council Minutes September 26, 2011
Page 2
ITEM CA-3
CITY OF MEDINA
501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144
TELEPHONE 425-233-6400 1 www.medina-wa.gov
October 4, 2011
To: Mayor and City Council
From: Nancy Adams, Director of Finance
Re: September 2011 Finance Report
The September 2011 Financial Reports include:
• September 2011 Revenue & Expense Summary
• September 2011 AP Register Activity Detail
Revenue:
Key Items for 2011 Revenue:
• General Fund Revenue is on target to meet the 2011 General Fund Revenue
Budget.
• Property Taxes of $1.3M YTD 2011 are on target to meet 2011 Budget
• Sales Taxes are forecasted to exceed 2011 Budget by $120K.
• Utility Tax & Franchise Fee Revenue is $169K as of September 30th. Major
Payments are received in April, July, October and January. (Payments are
received one month after the end of the Quarter.) $169K represents 2 Quarters
of 2011 Revenue. The 41h Quarter payment will be made in January 2012.
• Planning & Development Revenue is forecasted to be within $4K of Budget for
2011.
• Intergovernmental Revenue: Variances are made up of ($27K) for the Hunts
Point true -up to actual expenditures for 2011 and Kirkland Court is running
($40K) under Budget as of September. Shoreline Master Program Grant
Revenue was budgeted to be less in 2011 than in 2010, which explains the year
over year variance.
• Capital Fund Revenue is projected to be $100K higher than the 2011 Capital
Fund Budget. This is due to increases of BEET Revenue in the Capital Fund for
2011.
Expense:
Key items for 2011 Expense include:
• General Fund Expenditures are forecasted to be $230K lower than the 2011
Budget. This is primarily due to vacant positions in the Police Department.
Prior Period Adjustments:
The AP Register Activity Detail shows the prior year corrections that were made in
September 2011 for excess retirement contributions related to years: 2004-2009. The
employee portion of the refund is $11,136. The Washington State Department of
Retirement Systems will process credit refunds of $22,540, of which $11,404 is a net
ITEM CA-3
refund to the City of Medina. The correction does not impact the 2011 Budget, as it is a
prior year adjustment, however it does have a favorable impact on cash.
City Hall Project:
City Hall Expenditures for September 2011 YTD are: $2.073M
City Hall Expenditures for 2010 were: $496K
Total City Hall Expenditures for 2010 & 2011 YTD are: $2.569M
Cash & Investments:
Cash balances for all funds were $4.6M as of 9/30/2011.
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Medina City Council Regular Meeting ITEM CA-4
Monday, October 10, 2011
AGENDA BILL
Subject: Financial Policies
Category: ® Consent ❑ Ordinance ❑ Public Hearing
9
❑ City Council Business ❑ Resolution ❑ Other - Discussion
Prepared By: Nancy Adams, Finance Director
Summary:
The Draft Financial Policies were previously presented to City Council at the July 25th
Study Session and the September 12th Regular Council meeting along with the 2012
Preliminary budget. Council again reviewed the document for discussion at the
September 26th, 2011 Council Study Session. Direction and edits were made and the
document was scheduled to be placed on the Consent Agenda for approval at the
October 101h Council Meeting. Key items from the policies are as follows:
• Ensure a financial base that will sustain City services and adjust to changes in
service requirements
• Support the strategic goals and municipal service levels of the City
• Consistent with state law
• Provide for the design, construction, maintenance and replacement of capital
facilities and equipment to protect the capital investment
• Adopt a sustainable operating budget where ongoing expenditures do not exceed
ongoing revenues is a primary goal
• General fund operating balances will be maintained at a level of 25% of the total
General Fund budgeted expenditures
• Reserves will be maintained in the Capital Fund Reserve
Attachment(s):
1. Financial Management Policies
Budget/Fiscal Impact: None.
Staff Recommendation: Approve.
City Manager Approval:
Proposed Council Motion: Motion to adopt City of Medina financial policies.
ITEM CA-4
City of Medina, Washington
Financial Management Policies
General Financial Goals:
Ensure a financial base that is sufficient to sustain City of Medina Municipal Services, able to
withstand local and regional economic challenges, able to adjust to changes in service
requirements and maintain sound fiscal policies in support of these goals.
Financial Management Policies:
The Financial Management Policies assembles all of the City's financial policies in one document.
They are the tools to ensure that the City is financially able to meet its immediate and long-term
service objectives. The individual policies contained herein serve as guidelines for both the
financial planning and the internal financial management operations of the City.
The City of Medina is accountable to its citizens for the use of public dollars. Municipal resources
must be used wisely to ensure adequate funding for the services, public facilities, and
infrastructure necessary to meet the community's present and future needs. These policies
safeguard the fiscal stability required to achieve the City's goals and objectives.
Policy Objectives:
The Financial Management Policies have the following objectives for the City's fiscal performance:
• Guide City Council and Management Policy decisions.
• Establish operating principles that minimize the cost of government and financial risk.
• Maintain revenue policies that ensure adequate funding for desired programs, currently, as
well as in the future.
• Promote sound financial management by providing accurate and timely reporting
information on the financial condition of the City.
• Protect the City's credit rating and provide for adequate resources to meet the provision of
any debt incurred by the City.
• Ensure the legal use of financial resources through an effective system of internal controls.
• Promote cooperation and coordination with other governments and the private sector in the
financing and delivery of services with the goal of obtaining the best value for the tax dollar.
ITEM CA-4
Budget Policies
a. The annual budget will be designed in support of the Strategic Goals of the City and will
focus on continual evaluation of the City's success at achieving the goals and policies it has
set for itself. The operating budget is the City's comprehensive annual financial plan which
provides for City services based on City priorities.
b. The annual budget shall be developed consistent with state law and in a manner which
encourages early involvement with the public and City Council.
c. The City Council will establish municipal service levels and priorities for the ensuing year
prior to and during the development of the preliminary budget.
d. The City will maintain a balanced budget. The use of existing fund balances to achieve a
balanced budget (while generally accepted as a practice in Washington Cities), is not
sustainable for the long term. The City prefers to adopt an operating budget where current
revenues meet or exceed current budgeted expenditures.
e. The Finance Department will maintain a system for monitoring the City's financial
performance. The system will provide the City Council with monthly and/or quarterly
information in a timely manner at the fund level, by revenue resources and department level
expenditures.
f. Under the provisions of state law and the City's operating procedures, the budget is
adopted at the fund level. Adjustments or reallocations of existing appropriations within the
fund level, which do not change the bottom line of the fund, may be done administratively
and do not require Council action. Additions to, or reductions of fund level appropriations,
which change the bottom line of the fund, require an amendment of the budget and City
Council action by Ordinance.
g. Supplemental budget appropriations (appropriations requested after the original budget is
adopted) will be submitted in the form of a Budget Amendment and will be considered as a
result of the availability of new revenues.
h. The annual budget will provide for the design, construction, maintenance and replacement
of the City's Capital, facilities and equipment consistent with the Capital Facilities Plan/
Comprehensive Plan/ Capital Improvement Plan, including the associated cost for operating
the facilities.
i. The City will maintain all assets at such a level that it protects the City's capital investment
and minimizes future maintenance and replacement costs.
j. The City will develop an equipment replacement and maintenance needs list by department
for the life cycle of the equipment and will utilize this list during the annual budget
development process.
k. Small and attractive assets: accurate inventory of all physical assets, their physical location,
and serial numbers/asset id numbers will be maintained at the direction of the Finance
Department to ensure proper stewardship of public property.
I. Fixed assets: inventories of larger physical fixed assets costing more than $5,000 and
having a useful life of more than one year, will be maintained on a Fixed Asset Schedule
and will be updated as the property is added, retired or sold.
ITEM CA-4
Reserve Fund Policies
Adequate reserve levels are a necessary component of the City's overall financial management
strategy and a key factor in external agencies' measurement of the City's financial strength.
General Fund Operatina Balance: Minimum 25% Fund Balance
The City will maintain General Fund Operating Balances at a minimum level of 25% of the Total
General Fund Budgeted Expenditures.
The General Fund Operating Balance shall be created and maintained to provide sufficient cash
flow to meet the daily financial operations needs.
In general, the City shall endeavor to support ongoing operations with ongoing revenues, but may
use General Fund Operations Balances on a one-time basis to support City services pending the
development of a longer term financial solution.
The General Fund Operating Balance should not be used in a manner that puts the City in danger
of being unable to sustain future operations. If the General Fund Operating Balance falls below the
policy level stated above, it will be important for the City to create a long term plan to replenish the
fund balance level.
Budget surpluses in the General Fund Operations Balance may be used to fund one-time
operations and capital expenditures dedicated to the Capital Improvement Plan, or placed into the
Capital Fund Reserve if:
a) There are surplus balances remaining after all current expenditure obligations are met.
b) The City has made a determination that revenues for the ensuing budget year are
sufficient to support budgeted General Fund Operating needs.
A surplus is defined as the difference between the actual beginning fund balance and budgeted
beginning fund balance. It consists of "under -expenditures" and/or "excess revenues" over and
above the amounts included in the following annual budget.
Capital Fund Reserve: Minimum 20% of the General Fund
The Capital Fund Reserve may be used for the following:
1) To sustain City services in the event of a catastrophic event such as a natural/manmade
disaster (e.g. earthquake, windstorm, flood, terrorist attack) or a major downturn in the
economy.
2) To fund the Capital Improvement Plan.
3
ITEM CA-4
All expenditures which are transferred into and out of the Capital Fund Reserve, shall be
authorized by the City Council during the annual budget process, or shall require separate City
Council approval.
Eauipment Replacement Account:
The City may elect to maintain an Equipment Replacement Account for the purpose of funding fleet
maintenance (police and public works) or a capital equipment reserve for the purpose of capital
asset replacement.
Revenue Policies
a. To the extent possible, a diversified and stable revenue system will be maintained in order
to improve the City's ability to handle fluctuations in individual revenue sources.
b. Revenue forecasts should be realistically estimated and based on the best information
available. The City will take into consideration that revenues are subject to local and
regional economic activities.
c. Short-term (less than one year) economic downturns and temporary gaps in cash flow:
Expense reductions and/or restrictions may be imposed. Council may approve a transfer
from the Capital Fund Reserve to address a temporary downturn in City revenues.
d. Long-term (greater than one year) revenue downturns: Revenue forecasts will be revised.
Expenses will be reduced to help stabilize the long term impacts and/or revenue increases
will be considered.
e. All potential grants shall be carefully examined for matching requirements. Some grants
may not be accepted if the local matching funds cannot be justified. Grants may also be
rejected if programs must be continued with local resources after grant funds are
exhausted. Prior to grant approval, future expenditure impacts (e.g. ongoing repairs and
maintenance) should be identified and communicated to management.
f. The City will set fee schedules at levels sufficient to cover the entire cost of service delivery.
The City will systematically review user fees and consider adjustments as necessary to take
into account the effects of additional service costs and inflation.
g. The City will review contracts and leases, which result in revenues to the City on a timely
basis in order to ensure approval by the Council and ongoing revenue streams.
4
ITEM CA-4
Expenditure Policies
a. The City budget will provide for sustainable levels of service.
b. The City will propose only those operating expenditures, which can be supported from on-
going operating revenues.
c. The City's operating budget will not use one-time revenues to support ongoing
expenditures. Before the City undertakes any agreements that would create fixed on -going
expenses, the cost implications of such agreements will be fully determined for current and
future years. Capital expenditures may be funded from one-time revenues, but the
operating budget expenditure impacts of capital expenditures will be reviewed for
compliance with this policy provision.
d. Department heads are responsible for managing their budgets within the total appropriation
for their department.
e. The City will maintain expenditure categories according to state statute and administrative
regulation.
All compensation planning and collective bargaining will focus on the total cost of
compensation, which includes direct salary, health care benefits, pension contributions,
education, training allowance, and other benefits of a non -salary nature, which are a cost to
the City.
Purchasing Policies
a. The City will follow state laws, adopted resolutions, ordinances and policies regarding
procurement.
b. The Director of Finance shall develop detailed procedures for purchasing, credit card
usage, petty cash, expenditure authorization and/or contract management activities.
c. Federal funds or Grants: When procurement involves the expenditure of federal funds or
grants, the purchase shall be conducted in accordance with any applicable federal/grant
laws or regulations. When purchasing items to be reimbursed by a grant, the purchaser
will perform the due diligence required to ensure that the purchase meets the criteria of the
specific grant prior to initiating the purchase and requesting a release of City funds for the
purchase.
d. Emergency Procurement: The City Manager or designee may make or authorize others to
make emergency procurements of materials, supplies or equipment or services when a
threat to public health, welfare or safety exists. State Laws relating to emergency
declaration and emergency purchases will be followed.
5
ITEM CA-4
Capital Investment Policies
a. The City will make capital improvements in accordance with an adopted Capital
Improvement Plan.
b. It will be the policy of the City to maintain a Capital Facilities Fund to provide funding for
future facilities including debt repayment. The use of any funds within the Capital Facilities
Fund will be as approved by City Council.
c. The Capital Improvement Plan and the base budget will be reviewed at the same time to
ensure that the City's capital and operating needs are funded and that the Capital
Improvement Plan is aligned with the City's other long-range plans.
d. The City will identify the estimated costs and potential funding sources for each capital
project proposal before it is submitted to Council for approval.
e. The City will comply with state and local laws regarding use of Real Estate Excise Tax
(BEET) Revenue.
Accounting, Auditing and Financial Reporting
The City will maintain a system of financial monitoring, control, and reporting for all operations and
funds in order to provide effective means of ensuring that overall City goals and objectives are met.
Accounting Records and Reporting: The City will maintain its accounting records in accordance
with state and federal regulations. Budgeting, accounting and reporting will conform to Budgeting,
Accounting and Reporting System (BARS) for Governments as prescribed by the Washington
State Auditor's Office. Regular monthly and annual financial reports will present a summary of
financial activity by fund type and will be provided to the City Council.
Auditing: The City shall prepare and submit in a timely manner, the Annual Financial Report to the
Washington State Auditor's Office in accordance with the standards established for the Annual
Financial Report. The Washington State Auditor's Office will perform the City's financial and
compliance audits on an annual basis. Results of the audit will be provided to the City Council in a
timely manner. it
The Finance Department will develop, maintain, and consistently seek to improve cash
management systems and processes which will ensure the accurate and timely accounting,
investment and security of all cash assets. Cash received will be deposited in a timely manner and
monies will be safeguarded (e.g. kept in a safe) until they are deposited.
The City will establish a Petty Cash Fund in the amount of $200. The Petty Cash Fund is to be
used solely for the purpose of making payment and/or small reimbursements for City related
purchases.
6
ITEM CA-4
Investment Policy
The City will use the State Investment Pool for all funds not required for cash flow.
Debt Policy
The City will maintain adequate available debt capacity for specific priority projects.
The objectives of the City's Debt Management Policy will be to minimize the need for debt by
maintaining strong revenue sources which meet or exceed expenditures.
Debt may be utilized to address short-term cash flow needs and/or to finance significant capital or
other obligations. Debt will not be used to fund long-term revenue shortages. City Council
approval is required to approve the issuance of debt.
Current Operations will not be financed with long term debt. In the event that the need for long
term debt arises, the term of the long term debt will not exceed the life of the projects financed.
When evaluating the use of non -voted Councilmanic Debt and the associated debt service
obligations, an analysis shall be performed to determine the City's ability to make debt service
payments, taking into account revenue fluctuations associated with periodic economic cycles.
Debt may be considered where the Director of Finance can demonstrate that there is sufficient
projected discretionary revenue to service the debt without disrupting the City's existing service
delivery or programs.
Voted and non -voted Councilmanic Debt will be used prudently in a manner to avoid an adverse
impact on the City's credit rating or ability to issue subsequent or additional debt.
Upon the issuance of any debt, the Director of Finance will establish the appropriate procedures to
assure compliance with bond/debt covenants and applicable federal, state and local laws, policies
and regulations.
In the event that the use of debt is required, the City will raise capital at the lowest cost, consistent
with the need to borrow. This will be accomplished by keeping a high credit rating, and maintaining
a good reputation in the credit markets by managing the annual budget responsibly.
7
Medina City Council Regular Meeting ITEM CA-5
Monday, October 10, 2011
AGENDA BILL
WSDOT GCA Agreement #6774 for Participation in the SR 520, 1-5
to Medina Phase I Floating Bridge and Landings Project Design and
Subject: Construction
Category: ® Consent El ordinance ❑ Public Hearing
9
❑ City Council Business ❑ Resolution ❑ Other - Discussion
Prepared By: Joe Willis, Sr., Public Works Director
Summary:
The SR 520 1-5 to Medina Phase I, Floating Bridge and Landings Project received
approval from FHWA to proceed. The project will move forward to design and
construction using the design -build method of project delivery. This method moves
faster than typical design -bid -build methods and therefore requires expedited agency
reviews and permitting. WSDOT selected the final Design/Build Team, Kiewit-General-
Manson in August. Design/Construction is expected to begin in 2012 and extend
through 2014.
WSDOT has requested that the City participate with the State in the Design/Build
program for completion of this project. WSDOT recognized that Medina has limited
resources to commit to this effort and therefore to facilitate reimbursement of
City/Consultant staff time the State has proposed Project Services Agreement (GCA
6774).
Under Cooperative Agreement for Design and Construction GCA 6774, the City is
asked to participate in the process using a Project Coordinator in a liaison role to
facilitate communications between the State and City staff, and a Project Technical
Reviewer to expedite City review of project related submittals and issuance of City
permits. The GCA Agreement provides direct cost reimbursement for staff/consultants
acting in these two roles.
The language in the Agreement is the same as the earlier GCA 6496 agreement for the
SR 520 Eastside Transit and HOV Project (Evergreen Point Road to SR 202) currently
under design and construction. Agreement GCA 6496 is attached for your reference.
Attachment(s):
1. GCA 6774
Budget/Fiscal Impact: None.
Staff Recommendation: Authorize the City Manager to sign the agreement.
City Manager Approval:
I move to authorize the City Manager to sign GCA 6774
Proposed Council Motion: Agreement between the City and WSDOT.
ITEM CA-5
GCA 6774
Washington State Department of Transportation
and the City of Medina
COOPERATIVE AGREEMENT
Project Coordinator and Technical Reviewers
SR 520,1-5 to Medina: Stage 1— Evergreen Point Floating Bridge & Landings
THIS AGREEMENT is made and entered into by the CITY OF MEDINA (the "CITY")
and the STATE OF WASHINGTON, DEPARTMENT OF TRANSPORTATION (the
"STATE"), collectively referred to as the "PARTIES" and individually referred to as "PARTY."
WHEREAS, the STATE, in the interest of providing transit capacity and mobility
improvements in the SR 520 Corridor, proposes improvements along SR 520 within the CITY in
a project known as the SR 520,1-5 to Medina: Stage 1 — Evergreen Point Floating Bridge &
Landings (the "PROJECT"); and
WHEREAS, the STATE will construct the PROJECT using the design -build method of
project delivery; and
WHEREAS, the design -build method of project delivery is ,flexible and allows for the
development and finalization of the design after the contract is awarded, unlike the typical
design -bid -build method of project delivery; and
WHEREAS, the design of project elements in the design -build method of project
delivery moves faster than in the typical design -bid -build method of project delivery; therefore,
expedited CITY review of the design elements will be required; and
WHEREAS, as part of the PROJECT, the PARTIES have found it beneficial to have a
CITY Project Coordinator to serve as a liaison for the CITY and CITY Technical Reviewers to
expedite review of PROJECT submittals; and
WHEREAS, the STATE has committed to reimburse the CITY for costs that are directly
related to services rendered solely, for the PROJECT by a CITY Project Coordinator and
Technical Reviewers, when such services are not otherwise compensated by permit fees paid the
State or the Design Builder.'
NOW, THEREFORE, pursuant to RCW 47.28.140 and in consideration of the terms,
conditions, covenants, and performances contained herein, or attached and incorporated and
made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS:
1.0 DESIGNATED REPRESENTATIVES
'Page 1 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520,1-5 to Medina: Stage I — Evergreen Point Floating Bridge & Landings
ITEM CA-5
1.1 The CITY Project Coordinator will serve as the CITY's PROJECT liaison.
1.2 The STATE SR 520 Engineering Manager will serve as the STATE's PROJECT liaison.
2.0 GENERAL
2.1 The STATE and the CITY agree that it is to the benefit of both PARTIES for the STATE
to fund the PROJECT work of the CITY Project Coordinator and the CITY Technical
Reviewers (as defined herein), in order to facilitate communication and coordination
between the STATE and the CITY.
2.2 The individual(s) serving in the capacity of CITY Project Coordinator shall be the
Director of Public Works or his designee. The individual(s) serving in the capacity of the
CITY Technical Reviewers shall be the Director of Public Works and or his designee.
2.3 The CITY may not change the individual serving in the capacity of CITY Project
Coordinator at any time without first discussing these changes with the STATE and
reaching a mutual agreement between the CITY and the STATE as outlined in Section
2.3.
2.4 More than one individual, meeting the terms and conditions of Sections 2.2, 2.3 and 2.9
may serve in the Project Coordinator position and/or the Technical Reviewer position.
2.5 The CITY Project Coordinator shall consult with the STATE SR 520 Engineering
Manager, on a basis to be mutually agreed upon by the STATE SR 520 Project Engineer
and the CITY, for the purpose of PROJECT activity and priority direction.
2.6 The STATE shall only fund those hours worked by the CITY Project Coordinator and the
CITY Technical Reviewers for activities directly related to the PROJECT. All other
hours not directly related to the PROJECT worked by the person serving as CITY Project
Coordinator or Technical Reviewers shall be paid by the CITY.
2.7 The PARTIES agree that the STATE shall pay for eligible PROJECT work by the CITY
Project Coordinator and the CITY Technical Reviewers, as outlined in Section 9.0.
2.8 The CITY may require the CITY Project Coordinator or the CITY Technical Reviewers
to work in excess of 40 hours per week. Even if the CITY Project Coordinator or the
CITY Technical Reviewers work more than 40 hours per week on PROJECT -related
activities, the CITY shall bill the STATE, to the nearest thirty (30) minute increment, at
the all-inclusive hourly rate outlined in Section 9.0.
2.9 In the event the CITY Project Coordinator is absent, the CITY will assign a designee to
act in the stead of the CITY Project Coordinator. The designee shall also be subject to
the terms and conditions of Section 2.2 through 2.5.
Page 2 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520,1-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-5
2.10 If the STATE is unable to resolve to its satisfaction a dispute regarding the CITY Project
Coordinator, upon following the dispute resolution process specified in Section 10.0, the
STATE may request a replacement to fill the CITY Project Coordinator position.
2.10.1 The STATE's written request for replacement shall be submitted to the CITY and
with concurrence from the CITY Manager, the CITY shall name a replacement CITY
Project Coordinator subject to the terms and conditions outlined in Sections 2.2
through 2.5.
2.10.2 In the event that the CITY Manager does not agree with the replacement, the matter
shall be discussed with STATE SR 520 Program Director and the CITY Manager. If
the request is not withdrawn or the CITY is then not able or willing to comply with
the request within thirty (30) calendar days, the STATE will be released from funding
obligations as outlined under Section 9.0 of this AGREEMENT.
3.0 CITY RESPONSIBILITIES
3.1 The CITY agrees to pay the individual(s) serving in the CITY Project Coordinator and
the CITY Technical Reviewer positions and, if applicable administer all employee
benefits in the same manner as all other CITY employees, subject to the terms and
conditions of Section 2.0.
3.2 The CITY agrees that the individual(s) serving in the CITY Project Coordinator and the
CITY Technical Reviewer positions shall be required to submit a monthly activity report
to the STATE of actual hours worked performing the tasks listed in Sections 5.0 and 6.0.
The activity report shall include a daily accounting of specific activities performed and
specific hours worked to accomplish the tasks. The activity report shall be submitted to
the STATE by the fifteenth (15) day of the month following any month in which the
CITY Project Coordinator or the CITY Technical Reviewer had at least thirty (30)
minutes of work to report. The STATE will review the hours worked and, if accurate,
will approve reimbursement to the CITY as agreed in Section 9.0.
3.3 The CITY Project Coordinator will be responsible for facilitating all PROJECT -related
communication between the STATE and CITY staff as well as expediting CITY review
of all PROJECT -related submittals, and assisting with the process of applying for and
obtaining any necessary permits from the CITY for PROJECT work within the CITY's
jurisdiction. This coordination of efforts with the STATE will take place via the STATE
SR 520 EngineeringManager.
Page 3 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520,1-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-5
4.0 STATE RESPONSIBILITIES
4.1 The STATE SR 520 Engineering Manager, or designee, will be responsible for
facilitating all PROJECT -related communication between the CITY Project Coordinator
and STATE staff as well as providing PROJECT -related submittals to the CITY Project
Coordinator. This coordination of efforts with the CITY will take place via the CITY
Project Coordinator.
5.0 SCOPE OF WORK — PROJECT COORDINATOR
5.1 The CITY Project Coordinator shall serve as a liaison between the STATE SR 520
Engineering Manager and CITY staff.
5.2 The CITY Project Coordinator shall represent theCITY in design -build task force
meetings and ongoing informal reviews during the design and construction of the
PROJECT, which is estimated to occur between August 2011 and, October 2015. The
CITY Project Coordinator shall be responsible for informing the appropriate CITY staff
of discussions and decisions made at task force meetings,.
5.3 The CITY Project Coordinator shall circulate PROJECT submittals to appropriate CITY
staff or Technical Reviewer and ensure timely CITY review. The CITY Project
Coordinator shall be responsible for expediting those reviews, with the goal of limiting
the CITY's PROJECT submittal review period to the specific timeframes and conditions
agreed upon in Section 7.0.
5.4 The CITY Project Coordinator will work with the STATE and/or its DESIGN -BUILDER
to process all applications for permits necessary for PROJECT work within the CITY's
jurisdiction.
6.0 SCOPE OF WORK — TECHNICAL REVIEWER
6.1 The CITY Technical Reviewer shall work with the CITY Project Coordinator and review
submittals (after design -build contract award and execution) according to specific
timeframes and conditions specified in Section 7.0.
6.2 The CITY Technical Reviewer shall serve as dedicated CITY staff for review of
PROJECT submittals regarding PROJECT elements within the CITY's jurisdiction.
7.0 PROJECT SUBMITTAL REVIEW
7.1 The PARTIES recognize the importance of timeliness in reviews, avoidance of delays,
and minimizing costs for the PROJECT, as well as the mutual benefit provided in
shortening plan and proposal review times. To that end, the CITY and STATE commit to
concurrent review of submittals. The STATE will provide the CITY with one (1)
hardcopy and one (1) electronic copy of all submittals. The CITY commits to reviewing
Page 4 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520, I-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-5
and returning comments on submittals within a maximum of twelve (12) calendar days,
except for traffic control and detour plans as described in Section 7.2.
7.2 The CITY shall review each traffic control or detour plan submittal and return it to the
STATE within seven (7) calendar days after receipt of plans, indicating either
"approved," "approved with comments," or "not approved, contractor to revise and
resubmit."
8.0
7.2.1 In the case of infrequent circumstances, such as CITY emergencies and extreme and
unusual weather conditions affecting the CITY's ability to perform normal functions,
or receipt of project submittals of unusual volume, complexity, unexpected or
controversial content, or incomplete information the PARTIES recognize the
challenge the CITY may have to review and return submittals within the allotted
review period.
7.2.2 The PARTIES agree that additional review days may be allowed if the submittals
require additional information, involve compliance with land use or CITY Code
approval processes that require more than administrative approval, and may be
allowed for other reasons if there is no created delay or cost increase for the
PROJECT. In these cases, the CITY will be responsible for requesting additional
review time from the STATE and articulating the cause for delay and specific
additional calendar days needed for the review.
7.2.2.1 The STATE will review the extended period request for cases other than those
that involve a need for additional information or compliance with City Code for
consequences to the design -build contract requirements, schedule, and cost.
7.2.2.2 The STATE will approve CITY extension requests for cases other than those
that involve a need for additional information or compliance with City Code if
there is no risk created to the design -build contract.
7.2.2.3 If the CITY does not provide initial review comments on submittals within the
agreed upon review time, or request an extension, the STATE may continue on
as if the CITY had stated that it had no comments.
SUPERVISION AND INDEPENDENT CAPACITY
The CITY Project Coordinator and the CITY Technical Reviewer, being CITY staff or
contractor, engaged in the performance of this AGREEMENT shall continue to be an
employee of the CITY and shall not be considered, for any purpose, to be an employee of
the STATE.
8.2 The CITY shall be responsible for the supervision of the CITY Project Coordinator and
the CITY Technical Reviewer,
Page 5 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520, I-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-5
9.0 PAYMENT
9.1 The STATE, in consideration of the faithful performance of work to be done on the
PROJECT by individual(s) serving in the CITY Project Coordinator and the CITY
Technical Reviewer positions, agrees to pay the CITY for work performed upon
agreement execution. Each individual shall bill an all-inclusive hourly rate, which
includes all costs and benefits. The all-inclusive hourly rate shall be billed, to the nearest
thirty (30) minute increment, for all hours worked in order to perform the specific tasks
listed in Sections 5.0 and 6.0. The per hour all-inclusive rate shall serve as full
compensation to the CITY for work performed by any individual serving in the CITY
Project Coordinator or the CITY Technical Reviewer positions.
9.2 The PARTIES agree that the all-inclusive hourly rate shall be considered to include, but
not be limited to, all costs associated with administrative costs, overtime, as well as
medical insurance, retirement contributions, sick leave and vacation, and labor and
industry payments, and may be amended annually for cost of living and merit increases.
9.3 The maximum amount payable by the STATE to the CITY under this AGREEMENT is
One Hundred Thousand Dollars ($100,000) and may be expanded as necessary to
accomplish the PROJECT. If the CITY Project Coordinator and CITY Technical
Reviewer positions are deemed necessary by the State beyond the maximum amount
payable the amount shall be adjusted in accordance with Section 13.0.
9.4 The CITY agrees to submit, not more than once a month, an invoice to the STATE
summarizing the hours worked each day by the CITY Project Coordinator. The monthly
activity report listed in Section 3.2 of this AGREEMENT shall be submitted as an
attachment to the monthly invoice. The invoices shall substantially conform to the
invoice template shown in Exhibit A, attached hereto and by this reference made a part of
this AGREEMENT.
9.5 CITY invoices must be signed by an authorized representative of the CITY who shall
verify that the invoice is accurate, the Services have been performed, and that the costs
shown have been reasonably incurred in accordance with this AGREEMENT.
9.6 Upon receipt of the monthly invoice and the accompanying activity report, and upon
STATE concurrence of the hours worked, the STATE agrees to reimburse the CITY
within thirty (30) calendar days of receipt of an approved invoice.
9.7 The CITY agrees to submit a final invoice to the STATE within forty five (45) calendar
days after CITY has completed the work or this AGREEMENT is terminated, whichever
comes first.
10.0 DISPUTE RESOLUTION
Page 6 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520, I-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-5
10.1 In the event that issues arise that are not addressed in this AGREEMENT, the PARTIES
agree to work collaboratively to resolve disputes promptly and at the lowest
organizational level.
10.2 The CITY Project Coordinator and the STATE SR 520 Engineering Manager shall jointly
cooperate to informally resolve any disputes as quickly and efficiently as possible. If the
issue cannot be resolved at this level, the STATE SR 520 Project Director and the CITY
Manager shall jointly cooperate to informally resolve any disputes as quickly and
efficiently as possible.
11.0 INDEMNIFICATION
11.1 Each PARTY performing in their respective capacities under this agreement shall protect,
defend, indemnify, and save harmless the other PARTY, its officers, officials, employees,
and agents, while acting within the scope of their employment as such, from any and all
costs, claims, judgments, and/or awards of damages (both to persons and/or property),
arising out of, or in any way resulting from, each of the PARTY's oven negligent acts or
omissions. No PARTY with respect to their responsibilities under this agreement will be
required to indemnify, defend, or save harmless the other PARTY if the claim, suit, or
action for injuries, death, or damages (both to persons and/or property) is caused by the
sole negligence of the other PARTY, its officers, officials, employees, and agents, while
acting within the scope of their employment as such. 'Where such claims, suits, or actions
result from the concurrent negligence of the PARTIES, the indemnity provided herein
shall be valid and enforceable only to the extent of a PARTY's own negligence. This
indemnification and waiver shall not extend or be construed to include obligations of the
STATE to indemnify, hold harmless and defend the CITY against all claims for damages,
expenses or costs of any kind made by its DESIGN -BUILDER and all other third parties
arising out of the design ,and construction of the PROJECT. Nothing in this agreement is
intended or should be construed as creating liability by CITY to the STATE or to the
DESIGN -BUILDER for any alleged breach of this agreement by the CITY.
11.2 The STATE and the CITY agree that their obligations under this Section extend to any
claim, demand, and/or cause of action brought by, or on behalf of, any of its employees
or agents. For this purpose, the PARTIES, by mutual negotiation, hereby waive, with
respect to the other PARTY only, any immunity that would otherwise be available
against such claims under the Industrial Insurance provisions of Title 51 RCW.
11.3 This indemnification and waiver shall survive the termination of this AGREEMENT.
12.0 INDEPENDENT STATUS
12.1 In the performance of this AGREEMENT, the PARTIES will be acting in their
governmental capacities and not as agents, employees, partners, joint ventures, or
associates of one another.
Page 7 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520, I-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-5
12.2 The PARTIES intend that an independent contractor relationship will be created by this
AGREEMENT. The employees or agents of one PARTY shall not be deemed or
construed to be the employees or agents of the other PARTY for any purpose whatsoever.
12.3 The CITY shall not make any claim of right, privilege, or benefit that would accrue to a
STATE employee under chapter 41.06 RCW or Title 51 RCW.
13.0 AMENDMENT
13.1 Either PARTY may request modifications to this AGREEMENT. Such modifications
shall be mutually agreed upon by written amendments and/or supplements to this
AGREEMENT. No variation or alteration of the terms of this AGREEMENT shall be
valid unless made in writing and signed by authorized representatives of the PARTIES
hereto.
14.0 ALL WRITINGS CONTAINED HEREIN
14.1 This AGREEMENT contains all the terms and conditions agreed upon by the PARTIES
to this AGREEMENT.
14.2 No other understanding, oral or otherwise, regarding the subject matter of this
AGREEMENT shall be deemed to exist or to bind any of the PARTIES hereto.
15.0 GOVERNANCE
15.1 This AGREEMENT is entered into pursuant to, and under the authority granted by, the
laws of the State of Washington and applicable federal laws.
15.2 The provisions of this AGREEMENT shall be construed to conform to those laws.
16.0 EFFECTIVENESS AND DURATION
16.1 This AGREEMENT is effective upon execution by both PARTIES and will remain in
effect until completion of the PROJECT construction contract, or until GCA 6774 is
terminated pursuant to the termination clauses of that agreement, whichever occurs
earlier.
17.0 SEVERABILITY
17.1 If any provision of this AGREEMENT, or any provision of any document incorporated
by reference, shall be held invalid, such invalidity shall not affect the other provisions of
this AGREEMENT that can be given effect without the invalid provision, if such
remainder conforms to the requirements of applicable law and the fundamental purpose
of this AGREEMENT, and to this end the provisions of this AGREEMENT are declared
to be severable.
Page 8 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520, I-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-5
18.0 TERMINATION
18.1 This AGREEMENT may be terminated by either PARTY upon thirty (30) calendar days
advanced written notice to the other PARTY.
18.2 The STATE shall be responsible for reimbursing the CITY for all hours worked by the
CITY Project Coordinator and Technical Reviewer under the terms of this
AGREEMENT prior to the date of termination.
19.0 VENUE
19.1 In the event that either PARTY deems it necessary to institute legal action or proceedings
to enforce any right or obligation under this AGREEMENT, the PARTIES hereto agree
that any such action or proceeding shall be brought in the superior court situated in King
County, Washington.
Page 9 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520, I-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-5
IN WITNESS WHEREOF, the PARTIES hereto have executed this AGREEMENT as of the
PART's date signed last below:
CITY OF MEDINA
STATE OF WASHINGTON
DEPARTMENT OF TRANSPORTATION
By (signature):
By (signature):
Donna Hanson
Julie Meredith, P.E.
City Manager
SR 520 Project Director
Date:
Date:
APPROVED AS TO FORM:
APPROVED AS TO FORM:
By (Print):
By (print):
By (signature):
By (signature):
City Attorney
Assistant Attorney General
Office of the Attorney General
Date:
By (signature):
Date:
Page 10 of 10
GCA 6774 Cooperative Agreement for the City of Medina Project Coordinator and Technical Reviewers
for the SR 520, I-5 to Medina: Stage 1 — Evergreen Point Floating Bridge & Landings
ITEM CA-6
CITY OF MEDINA
Planning Commission Special Meeting
August 30, 2011 Medina City Hall Council Chambers
6:00 p.m. 501 Evergreen Point Road
CALL TO ORDER
The Planning Commission special meeting of August 30, 2011, was called to order at
6:00 pm by Chair O'Brien.
ROLL CALL
Present: David Lee, Peter May, Alex Morcos, Heija Nunn, Judie O'Brien,
Jeff Price (arrived 6:13 PM), Ching -Pi Wang
Absent: None
Staff Present: Robert Grumbach, Development Services Director
Donna Goodman, Development Services Coordinator
Kristen Kissinger, Planning Consultant
Christopher Ruiz, City Engineering Consultant
ANNOUNCEMENTS (6:01 PM)
Grumbach welcomed everyone back to the remodeled City Hall building.
Chair O'Brien requested an update on the status of the abandoned homes issue.
Grumbach advised the commission that the city received a privileged communication
from the attorney and he would need to remove the privileged portions before
discussing it at a future meeting.
Chair complimented Grumbach on his presentation at the shoreline committee
meeting.
APPROVAL OF MINUTES (6:03 PM)
MOTION WANG / SECOND MAY TO APPROVE JULY 26, 2011 MEETING
MINUTES AS SUBMITTED.
Discussion on the minutes ensued.
MOTION NUNN TO AMEND THE JULY 26, 2011, MEETING MINUTES TO
REFLECT THAT THERE WAS "A FAIRLY VIGOROUS DISCUSSION WITH A
CONSENSUS TO TAKE A MORE PRO -PROPERTY OWNER STANCE THAN IT
WAS FELT WAS HAPPENING UP TO THEN." THERE WERE NO OBJECTIONS
FROM THE COMMISSIONERS TO ADD THE CHANGE TO THE MINUTES.
STAFF NOTED A SPELLING CORRECTION FOR THE NAME "GERARDO."
ORIGINAL MOTION, AS AMENDED, WAS APPROVED 6-0 (6:05 PM).
ITEM CA-6
AUDIENCE PARTICIPATION (6:06 PM)
There were no comments from the audience.
PUBLIC HEARINGS - Quasi -Judicial:
1. Site Plan Review No. SPR 2011-01: 2047 Evergreen Point Road.
Proposal: Construction of a 2,538 square foot accessory structure and
associated improvements including the construction of a 192 square foot
shade structure and planters around a refurbished pool patio. (6:06 PM)
The Chair asked if the commissioners had any disclosures to share related to this
application. There were none. She asked if any audience members had reason to
challenge any of the commissioners' participation. There were no challenges.
City Planning Consultant Kristen Kissinger provided a brief summary of the staff
report. She confirmed that the project complies with all zoning requirements and that
the height would be verified during construction and at the conclusion of the project.
She stated that the proposal meets the criteria for approval of a site plan review and
recommended approval with the three conditions in the staff report.
Curtis Gelotte, representing the applicant, explained that the duration of the project
would be approximately six to eight months and that there would be no visible
impacts to the neighbors due to the mature vegetation surrounding the site.
The Commissioners asked questions about the project, which Kissinger and Gelotte
responded too.
There Chair asked for comments from the audience. There were no comments from
the public.
MOTION NUNN / SECOND LEE TO APPROVE SITE PLAN REVIEW 2011-11 WITH
THE CONDITIONS OUTLINED IN THE STAFF REPORT. APPROVED 7 -0
(6:17 PM)
2. Construction Mitigation Plan No. C-3021: 111 841h Avenue N.E.
Proposal: Interior remodel of an existing residence and exterior improvements
to the existing structure. (6:18 PM)
The Chair asked if the Commissioners had any disclosures related to this application.
Nunn revealed that she had had experience with the attorney representing the
applicant, but not related to this project. The Chair asked if any audience members
had reason to challenge any of the Commissioners participating. There were no
challenges.
Christopher Ruiz, City Engineering Consultant, provided a brief summary of the staff
report. He explained the biggest concern with this project is the on -site parking. The
applicant will have five on -site spaces and will be shuttling workers from an off -site
Planning Commission Minutes Page 2 August 30, 2011
ITEM CA-6
location with 15 additional spaces. He anticipates some impact to pedestrians
accessing the park across the street. There will be a mobile crane onsite, but it will
not present any long-term visual impacts. Screening is to be provided. Ruiz
recommended approval with the three conditions contained in the staff report.
Chair O'Brien pointed out that there is a school bus stop on that corner. Nunn added
that there are children walking to and from school in the morning and afternoon past
that location. The consensus was that an additional condition be added to avoid
allowing deliveries during school travel times.
Olivier Landa of Olson Kundig Architects and Doug Shay from Schultz Miller
represented the property owner. Each described aspects of the project and
answered questions.
The Chair asked for comments from the audience and there were none.
MOTION WANG / SECOND MORCOS TO APPROVE CONSTRUCTION
MITIGATION PLAN C-3021 WITH THE CONDITIONS RECOMMENDED BY STAFF
(6:30 PM).
Further discussion took place. There were concerns about the narrow truck
turnaround area and the resulting noise from back-up alarms.
Shay pointed out that the neighbors across the street are farther away than is typical
and at a higher elevation than the subject property. He suggested they could
schedule deliveries later in the morning and that they could take note of the school
bus schedule as well. Landa added that for the most part the properties that might
be disturbed are owned by the applicant. He also pointed out that the amount of
trucking will be limited since there will be very little concrete work involved and no
earthwork. There are no plans to use barges.
Ruiz suggested that he could incorporate the school bus route into the plan as an
additional condition for approval.
MOTION NUNN / SECOND WANG TO AMEND THE ORIGINAL MOTION TO ADD
A CONDITION THAT THE PROJECT MUST ACCOMMODATE THE SCHOOL BUS
SCHEDULE. APPROVED 7 -0 (6:38 PM)
ORIGINAL MOTION, AS AMENDED, TO APPROVE CONSTRUCTION MITIGATION
PLAN C-3021 WAS APPROVED 7 -0 (6:38 PM)
Planning Commission Minutes Page 3 August 30, 2011
ITEM CA-6
OTHER BUSINESS
1) Shoreline Master Program Update — Development Regulations, Shoreline
Modification Regulations (continued discussion) (6:40 PM)
Grumbach introduced Amy Summe from The Watershed Company. He noted that
the commissioners had met her before and that she had been instrumental in helping
with the shoreline master program update.
Grumbach provided a briefing that the discussion document in the packet
incorporated changes from previous discussions including the shoreline setbacks
recommended by the advisory committee, new definitions, a listing of urban
conservancy designated properties, and other revisions. He noted the changes are
shown as strikethroughs and underlines in the document.
Grumbach emphasized the importance of being able to defend the document that is
presented to the Department of Ecology. He briefed the commissioners on the
shoreline setback discussion that took place with the advisory committee. He
discussed the science supporting the 50-foot and greater shoreline setbacks without
change and noted the 30-foot setback can probably be defended with some
additional changes. The changes recommended by the advisory committee included:
30-foot setbacks without enhancements where existing conditions support the
approach,
30-foot setbacks with some vegetative enhancements, and
A mini 30 — 50 foot stringline setback.
He also noted the proposal to allow flexibility by permitting required vegetative
enhancements to be located elsewhere on the site other than adjacent to the water
as long as it provides equivalency towards no net loss.
Charlie Klinge addressed the commission, stating that he is represented "Medina
Now", in regard to the shoreline master program changes. He noted that the revised
discussion document, which he had not yet had an opportunity to read in detail,
appeared to be a great improvement over the previous version. He commented
further on areas that he thought could be improved and suggested changes. Klinge
added that he hoped to have a written recommendation to the commission prior to
the next meeting.
Discussion followed. May commented that the shoreline setbacks section had come
a long way and congratulated the committee and Robert for their hard work. He
asked about allowing buoys for moorage and addressed the method for measuring
the length of docks. Grumbach agreed that a drawing would help to show the correct
method to measure length.
May also addressed shoreline stabilization and the protection of property as well as
structures.
Planning Commission Minutes Page 4 August 30, 2011
ITEM CA-6
Nunn expressed concern with the discrepancy between the language regulating
recreational uses compared with residential uses. Grumbach responded that the
difference reflects the desire to maintain more flexibility with recreational projects, but
that he would review the language again. Nunn agreed to work with staff prior to the
next meeting to get her concerns addressed.
Lee commented on the need to keep the map updated as properties change.
Grumbach responded that he believes King County plans to perform a new round of
aerial photography soon.
Grumbach addressed the proposal for dock walkway widths and explained that there
is a struggle on this issue taking place at the City of Renton. He reported that
Ecology is currently not approving new dock standards with walkway widths greater
than four feet. He noted that he made changes in the discussion document with the
intent of better defensibility.
Morcos asked about railings on docks. Grumbach explained that they are just not
designing them in Medina.
Chair O'Brien expressed the desire for additional input from residents. She indicated
the desire to share any additional documentation with Charlie Klinge so that he has
time to comment.
ADJOURNMENT
Chair O'Brien explained that commissioner Lee had requested meeting date changes
for the rest of the year due to conflicts in his schedule. After discussion, the
Commissioners settled on the September meeting date change to Wednesday,
September 28tn; the October meeting was changed to Wednesday the 26tn; the
November meeting was rescheduled to Monday the 28tn; and the December meeting
was tentatively rescheduled to Wednesday, the 28tn
MOTION LEE / SECOND WANG TO ADJOURN AUGUST 30, 2011 PLANNING
COMMISSION SPECIAL MEETING. APPROVED 7 -0 (7:55 PM)
The next Planning Commission special meeting will be held on Wednesday,
September 28tn, at 6:00 PM.
Minutes taken by:
Donna Goodman
Development Services Coordinator
Planning Commission Minutes Page 5 August 30, 2011
Medina City Council Regular Meeting ITEM PH-1 / OB-1
Monday, October 10, 2011
AGENDA BILL
Subject: 2012 Preliminary Budget
Category: ❑ Consent El Ordinance ® Public Hearing
g
❑ City Council Business ❑ Resolution ® Other — Discussion
Prepared By: Nancy Adams, Finance Director
Summary:
The 2012 Preliminary Budget was introduces at the September 12th Regular Council meeting.
At the September 24th Study Session Council provided policy direction to ensure the 2012
Budget met new Financial Policies. Those policies have been incorporated into this draft.
Details of those changes are provided in the summary and budget message.
Included in the 2012 Budget is:
• 2012 Budget Detail Worksheets with 2011 Forecast Projections
• 2012 Budget Overview which includes updates from the 9/26/11 Council Study Session
Attachment(s):
Budget Message and detail
Budget/Fiscal Impact: Input only, no monetary impact.
Staff Recommendation: Hear public input and discussion.
City Manager Approval:
Proposed Council Motion: A motion is not required.
ITEM OB-2
��yafM�o� MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
Meetings scheduled for 6.30 pm, unless noticed otherwise.
Other Business
2011 Draft Legislative Agenda
Hanson
Approved.
Other Business
2011 Council Committee Assignments
Mayor
Completed.
Other Business
2011 Regional Committee Assignments
Mayor
Completed.
Other Business
2011 Planning Commission Work Plan
Grumbach
Amended work plan approved.
Other Business
2011 Budget Discussion
Hanson, Adams
Discussion. Direction to amend 2011
Budget.
Other Business
Approval of Change Order No. 3; City Hall Project
Willis
Approved.
Consent Agenda
Call for Bids: NE 12 St & Lk WA Blvd Improve. Proj.
Willis
Approved.
Consent Agenda
Approval of Snohomish County Jail Contract
Yourkoski
Approved.
Consent Agenda
Ordinance Adopting 2009 Energy Code
Grumbach
Adopted Ordinance No. 870.
Executive Session
RCW 42.30.110 (1)(i)
Disend
Completed.
Executive Session
RCW 42.30.110 (1)(g)
Disend
Completed.
Executive Session RCW 42.30.110 (1)(i) Disend Completed.
Presentation
King County Metro Service Changes
Jack Whisner
Completed.
Consent Agenda
2010 Financial Year End Report
Adams
Moved to March Consent Agenda
Consent Agenda
Public Safety Testing Agreement
Yourkoski
Approved.
Consent Agenda
JAG Contract Amendment
Yourkoski
Approved.
Consent Agenda
Construction Manager Contract Amendment
Willis
Approved.
Consent Agenda
City Hall Architectural Services Agreement
Willis
Approved.
Consent Agenda
ARCH 2O11 Budget and Work Plan
Hanson
Approved.
Consent Agenda
Receipt of Part 150 Study Report
Hanson
Receipt Acknowledged.
Other Business
2011 Park Board Work Plan
Willis
Approved.
Other Business
2011 Budget Amendment
Adams
Ordinance No. 871 Adopted.
Other Business
Interlocal Agreement with City of Clyde Hill for 84 Ave NE
Street Improvements
Willis
Approved.
Other Business
Consultant Agreement for SR 520 Project
Willis
Approved.
Other Business
Discussion of SR 520 Public Access Options
Willis
Completed.
Other Business
City Attorney Services Agreement/2011 Fee Structure
Hanson
Approved.
Other Business
Newsletter Communication Costs
Baker
Completed.
Executive Session RCW 42.30.110 (1)(b) Disend Completed.
ITEM OB-2
`tyo++red, MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
Meetings scheduled for 6.30 pm, unless noticed otherwise.
Presentation King County Council Member Jane Hague Jane Hague Completed.
Presentation
Part 150 Study
Allyson Jackson
Completed.
Consent Agenda
2010 Financial Year End Report
Adams
Approved.
Consent Agenda
Contract Award: NE 12 St & Lk WA Blvd Improve. Proj.
Willis
Awarded to NPM Construction Co.
Other Business
Approval of Medina City Hall Change Orders
Willis
Approved.
Other Business
Approval of Office Furniture for Medina City Hall
Willis
Approved.
Other Business
Wireless Communications Facility Lease for Fairweather
Nature Preserve
Grumbach
Approved.
Other Business
State Route 520 Fly -Over Ramp Status
Willis
Discussion.
Other Business
WSDOT Right of Entry at Fairweather Nature Preserve
Willis
Approved.
Other Business
Monthly Postcard Sample Discussion
Baker
Discussion.
Discussion City Council Goals and Strategies Hanson Discussion.
Discussion Communication Strategy Hanson/Baker Discussion.
Other Business City Council Ground Rules Hanson Discussion.
Consent Agenda
Ratification of Austin & Rohrbach Settlement Agreements
Hanson
Ratified.
Consent Agenda
Adoption of 2011 City Council Strategic Goals
Hanson
Adopted.
Consent Agenda
Adoption of 2011 City Council Ground Rules
Hanson
Adopted.
Reports
State Route 520 and Lid Design Update
Willis/Nelson
Completed.
Reports
2010 Accomplishments
Hanson
Completed.
Authorized emporary use o
Fairweather Park for SR 520
construction and authorized city
manager to negotiate and sign
State Route 520 Construction Easement & Temporary Park & temporary construction easement
Other Business Ride Lot Willis agreement(s).
City manager authorized to
negotiate and sign agreement with
Sound Law Center for Hearing
Other Business Review of Hearing Examiner Qualifications Grumbach Examiner Services.
csion RCW 42.30.111
Open House State Route 520 Eastside Project Design &Project Updates WSDOT Completed.
Presentation State Route 520 Eastside Project Design & Project Update WSDOT Completed.
Schedule 06/13/2011 Public Hearing for Code Amendment
Consent Agenda Relating to Off -Site Accessory Buildings and Uses Grumbach Approved.
Schedule 06/13/2011 Public Hearing for Draft Six -Year CIP/TIP
Consent Agenda (2012-2017) Willis Approved.
Reports Fairweatherindependent Towers Public Process Grumbach Completed.
Other Business Proposed 2011 Budget Amendment B Ordinance Adams Adopted Ordinance Number 872.
ITEM OB-2
\,�y of MFOr
MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
Meetings scheduled for 6.30 pm, unless noticed otherwise.
Discussion Zoning Code Ordinance Briefing
Grumbach
Completed.
Discussion Shoreline Master Program Update
Grumbach
Completed.
Briefing re Proposed Ordinance Relating to Off -Site Accessory
Discussion Buildings and Uses
Grumbach
Completed.
Discussion Comprehensive Plan Amendment —Streetscape
Grumbach
Completed.
Washington Association of Sheriffs & Police Chiefs; Police
Presentation
Chief Recruitment Process
Garry Anderson
Completed.
Recognition of Volunteer Service (Planning Commission,
Presentation
Goudy)
Mayor
Awarded.
Donations and volunteers needed.
Reports
Medina Days 2011 Update
Hanson
Go to www.medinadays.org
Confirmation of Appointment to Civil Service Commission
Consent Agenda
Position 1
Council
Confirmed Peter Jorgenson, Pos 1
Confirmation of Appointments to Planning Commission
Confirmed Alex Morcos, Pos 2 &
Consent Agenda
Positions 2, 4
Council
Peter May, Pos 4
Confirmed Susan Loren -Taylor, Pos
Consent Agenda
Confirmation of Appointments to Park Board Positions 2, 5
Council
2 & Ross Mickel, Pos 5
Consent Agenda
Approval of Snohomish County Jail Services Contract
Yourkoski
Contract approved.
Approval of King County I -Net Services Contract Amendment
Consent Agenda
No. 1
Yourkoski
Contract approved.
Resolution Authorizing Sale of 2,718 Square Feet of
Consent Agenda
Fairweather Park
Willis
Resolution No. 348 approved.
Authorization to Sign 2012-2014 CDBG and HOME Combined
Consent Agenda
Interlocal Agreement
Hanson
Authorization approved.
Public Hearing
Draft Six Year CIP/TIP (2012-2017)
Willis
Completed.
Public Hearing/ Other WSDOT/FWHA proposed de minimis Section 4(f)
Public hearing held. Motion to table
Business
determination for Fairweather Park
Willis
matter until July 11.
Public Hearing/ Other Ordinance for Code Amendment Relating to Off -Site
Public hearing held. Ordinance No.
Business
Accessory Buildings & Uses
Grumbach
873 adopted.
Proposed Ordinance for Minimum Maintenance Standards for
Other Business Vacant Residential and Abandoned Construction Sites Grumbach Adopted Ordinance No. 874
Design Selection for Independent Towers' Wireless Approved design option five, light
Other Business Communication Support Structure at Fairweather Park Grumbach pole.
Executive Session RCW 42.30.110 (1)(i) Completed.
Consent Agenda
Adoption of Six -Year CIP/TIP and Resolution Willis
Approved Resolution No. 349
Consent Agenda
Revised Contract for Professional Services,Wireless Consultant Grumbach
Approved.
Consent Agenda
Amendment to Shoreline Consultant Contract Grumbach
Approved.
Denied concurrency request for de
minimis impact on Fairweather Park
Tabled item from 06/13: WSDOT/FWHA proposed de minimis
for use as a temporary park & ride
Consent Agenda
Section 4(f) determination for Fairweather Park Willis
lot.
Authorized temporary use and
temporary construction easement
Other Business
Temporary Construction Easement for Transit Path Willis
agreement(s)
Discussion City Entrance/Gateway/Lake Washington Boulevard Willis Completed,
Discussion 2012 Budget Discussion Adams Completed.
Discussion City Council Agenda/Public Comment Placement Council Completed.
ITEM OB-2
MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, unless noticed otherwise.
Presentation
City Hall Plaque Dedication
Dave Clark
Completed.
Presentation
Proclamation: St. Thomas School and Episcopal Church
Mayor
Completed.
Consent Agenda
Proposed Ordinance Related to Petty Cash
Adams
Adopted Ordinance Number 875.
Public Hearing
Introductory Hearing for 2012 Annual Budget Preparation
Adams
Completed.
Other Business
Points Loop Trail De Minimus Approval
Willis
Approved Agreement.
Other Business
Proposed Ordinance: Amending MMC 1.15 and 12.08 Related
to Code Enforcement for Construction in Streets
Grumbach
Adopted Ordinance Number 876.
Executive Session
KLW i, and 9CW
42.30.140(4)(a)(b)
Disend
Completed.
Executive Session RCW 42.30.110 (1)(i) and RCW 42.30.110 (1)(f) Completed.
Action Removal of Deputy Mayor Title from Council Member Whitney Approved.
Action Dissolution of Finance Committee. Approved.
Request to Forward Resolution Censuring Council Member
Action Whitney to September 12 Agenda Approved.
Executive Session RCW
Other Business Recovery Month Proclamation Mayor Proclamation approved.
Other Business 2012 Draft Preliminary Annual Budget Adams Discussion Held.
Other Business Resolution Censuring Council Member Whitney Mayor Resolution Failed, (vote 0-7).
Discussion 2012 Draft Preliminary Annual Budget Adams Discussion Held.
Discussion 84 Avenue Northeast Corridor Improvement Project Willis Discussion Held.
Public Hearing 2012 Draft Preliminary Annual Budget Adams
Other Business 2012 Draft Preliminary Annual Budget/Discussion Adams
Executive Session RCW 42.30.110 (1)(i) & RCW 42.30.110 (1)(g) Disend
Discussion 84 Avenue Northeast Corridor Improvement Project Willis
Discussion City Hall Project Report D. Clark
ITEM OB-2
r of MFaf
MEDINA CITY COUNCIL
2011 AGENDA/ACTION CALENDAR
Meetings scheduled for 6.30 pm, unless noticed otherwise.
Other Community Meet and Greet, Police Chief Mark Thomas n/a
Presentation
Swear in Police Chief Thomas
Baker
Public Hearing
2012 Property Tax Levy
Adams/Hanson
Other Business
Adoption of Property Tax Levy Resolution
Adams/Hanson
Public Hearing
2012 Annual Budget and Salary Schedule
Adams/Hanson
Other Business
Adoption of 2012 Annual Budget, Annual Budget and Salary
Schedule Ordinance
Adams/Hanson
Other Business
2012 Franchise Fees
Adams/Hanson
Other Business
2012 Utility Taxes
Adams/Hanson
Other Business
84 Avenue Northeast Corridor Improvement Project
Willis
Other Business
Ordinance Adopting Building Code Updates
Grumbach/Wilcox
Other Business
Final Acceptance of City Hall Project
Willis
Executive Session
RCW 42.30.110 (1)(i) & RCW 42.30.110 (1)(g)
Disend
Consent Agenda Approval of Revised Fee Schedule and Fee Schedule Resolution
Other Business Receipt of Shoreline Master Plan Grumbach
Executive Session RCW 42.30.110 (1)(i) & RCW 42.30.110 (1)(R) Disend
8f MFoITEM PH-1 / 013-1
CITY OF MEDINA
October 10, 2011
To: Mayor and City Council
From: Donna Hanson, City Manager
Re: 2012 Preliminary Budget Message
We are very pleased to provide City Council and the citizens of Medina this Preliminary Budget
that meets Council goals and policies, maintains City services, and provides the opportunity to
meet our Capital Improvement Plan for 2012.
Background
The City has been fortunate that during strong financial years, budgets remained conservative and
we did not increase staff, like many cities did, who are now experiencing layoffs. For many years
prior to the economic downturn in 2009, the City of Medina approached its financial affairs with
conservative expenditures that allowed ongoing revenues to equal or exceed ongoing
expenditures. In addition, fund balances could support three to six months of operating
expenditures in case of an emergency. In 2010, after reducing expenditures in both operating and
capital projects, the City Council made a decision to spend down fund balances for one more year
and avoid raising taxes.
During the 2011 budget development, Council set a goal to adopt financial policies and establish a
sustainable budget where ongoing revenues met ongoing expenditures. To begin to accomplish
this goal and avoid drastic cuts in services, Council adopted a budget that decreased expenditures
and increased ongoing revenues.
The 2012 Budget will mark the first time City Council will adopt a budget under formally adopted
financial policies. The 2012 preliminary budget is being developed under the following policies:
Summary of Key Financial Policies for 2012 Budget
• Ensure a financial base that will sustain City services and adjust to changes in service
requirements
• Support the strategic goals and municipal service levels of the City
• Consistent with state law
• Provide for the design, construction, maintenance and replacement of capital facilities and
equipment to protect the capital investment
• Adopt a sustainable operating budget where ongoing expenditures do not exceed ongoing
revenues is a primary goal
• General fund operating balances will be maintained at a level of 25% of the total General
Fund budgeted expenditures
• Reserves will be maintained in the Capital Fund Reserve
ITEM PH-1 / 013-1
• Budget surpluses in the General Fund operations balance may be use to fund one-time
expenditures
2012 Budget Assumptions
Revenues:
• Relatively flat economy with limited projected growth similar to 2011 actual
• 1% property tax increase, including new construction per King County Assessor's Office
• Sales tax revenues are based on slow economic recovery similar to 2011 actual
• Building activity is seeing some increase based on permit fees and applications in 2011
• Maintain 3% utility tax and franchise fees
• No new or increased taxes for 2012
• Transfer $200,000 in Real Estate Excise Tax for street operations (authorized by the 2011
legislature)
• Transfer $90,000 in General Fund revenues to fund remainder of street operations
• Ongoing revenues in the operating funds (general and street) meet or exceed ongoing
expenditures
Expenditures:
• Continues to support Council Strategic Goals for communication, traffic safety,
infrastructure, land use, finance, and public safety
• Cost of living (June -June CPI-W) and step increases based on previous bargaining unit
contracts are included in this draft, however no contracts or increases have been approved
at this time
• No layoffs and no cuts in services
• Reduction in line items resulting in conservative growth even with increases in costs which
are not within the control of the City, such as medical coverage, CPI, and new technology
requirements
• Includes phase 2 of the camera project, and 841h Ave NE overlay and improvements
Meeting Capital Goals
In 2011, City Council authorized a total of $400,000 to be transferred and spent out of the $2.2M
Reserve Fund. $200,000 was to be transferred to the General Fund for operations and another
$200,000 was to be transferred to Capital Fund for City Hall construction, leaving $1.8M in
reserves. After monitoring the revenues at the beginning of the year it was determined that those
transfers might not be necessary after seeing actual revenues come in higher than projected. The
monthly transfers were suspended in April.
Current financial activities support the recommendation that the $200,000 transfer from the
Reserve Fund to the General Fund will not be needed in 2011 and should be put back into the
reserve account. With the savings in Capital Funds, it is recommended that, if Council wishes to
complete phase 2 of the camera project and the 841h Avenue NE improvement project, this one-
time savings of $200,000 can be spent on one-time capital in 2012.
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2012 Comparative Summary by Fund
October 10, 2011
Preliminary Draft
2012
2012
2012
2008
2009
2010
2011
2011
Preliminary
$
%
DESCRIPTION
Actual
Actual
Actual
Budget
Forecast
Budget
Change
Change
GENERAL FUND
BEGINNING FUND BALANCE
$ 2,839,677
$3,163,000
$2,324,925
$ 1,535,673
$ 1,535,673
$ 1,707,347
$ 171,674
11.18%
REVENUES
5,556,448
4,365,285
4,482,868
5,041,334
5,113,902
5,159,035
$ 117,701
2.33%
OPERATING TRANSFERS -IN
-
-
-
200,000
-
$ 200,000
-
4,533,125
4,593,360
4,725,358
4,920,371
4,697,228
5,046,934
126,563
2.57%
EXPENDITURES
OPERATING TRANSFERS -OUT
700,000
610,000
546,762
245,000
245,000
90,000
155,000
-63.27%
$ 3,163,000
$2,324,925
$1,535,673
$ 1,611,636
$ 1,707,347
$ 1,729,448
$ 117,812
7.317/.
ENDING FUND BALANCE
STREET FUND
BEGINNING FUND BALANCE
$ 230,539
$ 79,639
$ 93,420
$ 131,255,
$ 131,255
$ 147,207
$ 15,952
12.15%
REVENUES
67,544
139,285
64,330
133,000
111,341
62,014
$ (70,986)
-53.37%
OPERATING TRANSFERS -IN
200,000
280,000
328,000
245,000
245,000
290,000
$ 45,000
18.37%
418,444
405,505
354,494
411,002
340,389
352,829
(58,173)
-14.15%
EXPENDITURES
OPERATING TRANSFERS -OUT
-
-
-
-
-
-
$ 79,639
$ 93,420
$ 131,255
$ 98,253
$ 147,207
$ 146,392
$ 48,139
48.99%
ENDING FUND BALANCE
TREE FUND
BEGINNING FUND BALANCE
$ 83,322
$ 16,932
$ 23,770
$ 24,674
$ 24,674
$ 10,674
$ (14,000)
-56.74%
REVENUES
39,678
9,700
1,082
1,000
1,000
1,000
$
0.00%
OPERATING TRANSFERS -IN
-
-
-
-
-
-
$
-
106,068
2,862
178
15,000
15,000
(15,000)
-100.00%
EXPENDITURES
OPERATING TRANSFERS -OUT
-
-
-
-
-
-
-
ENDING FUND BALANCE
$ 16,932
$ 23,770
$ 24,674
$ 10,674
$ 10,674
$ 11,674
$ 1,000
9.37%
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE
$ 1,399,618
$1,488,808
$1,544,616
$ 1,561,783
$ 1,561,783
$ 403,308
$(1,158,474)
-74.18%
REVENUES
427,021
494,903
438,661
905,664
1,005,583
641,000
(264,664)
-29.22%
OPERATING TRANSFERS -IN
-
330,000
218,762
200,000
200,000
-
200,000
-100.00%
337,832
769,095
640,256
2,369,825
2,364,057
663:000
(1,706,825)
-72.02%
1
EXPENDITURES
OPERATING TRANSFERS -OUT
-
-
-
-
200,000
200,000.00
-
ENDING FUND BALANCE
$ 1,488,807
$1,544,616
$1,561,783
$ 297,622
$ 403,308
$ 181,308
$ (116,313)
-39.08%
CAPITAL FUND RESERVE
BEGINNING FUND BALANCE
$ 1,776,380
$2,276,380
$2,276,380
$ 2,276,380
$ 2,276,380
$ 2,076,380
$ (133,334)
-5.86%
OPERATING TRANSFERS -IN
$ 500,000
$
$
$ -
$ -
$ -
$ -
0.00%
OPERATING TRANSFERS -OUT
$ -
$
$
$ 400,000
$ 200,000
$ -
$ 400,000
0.00%
ENDING FUND BALANCE
$2,276,380
$2,276,380
$2,276,380
1,876,380
S 2,076,380
2,076,380
S -
0.00%
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE
$6,329,536
$7,024,759
$6,263,111
$ 5,529,765
$ 5,529,765
$ 4,344,916
$(1,184,848)
-21.43%
REVENUES
6,090,691
5,009,173
4,986,940
6,080,998
6,231,826
5,863,049
(217,949)
-3.58%
OPERATING TRANSFERS -IN
700,000
610,000
546,762
645,000
445,000
290,000
(355,000)
-55.04%
EXPENDITURES
5,395,469
5,770,822
5,720286
7,716,198
7,416,675
6,062,763
(1,653435)
21.43%
OPERATING TRANSFERS -OUT
700,000
610,000
546:762
645,000
445,000
290,000
355:000)
-55.04%
ENDING FUND BALANCE
$ 7,024,758
$ 6,263,110
$ 5,529,765
$ 3,894,566
$ 4,344,916
$ 4,145,203 1
$ 250,638 1
6.44%
10/10/2011
2012 Budget
10/10/2011 PRELIMINARY DRAFT
GENERAL FUND Beginning Fund Balance
REVENUE
Property and Sales Tax
Utility Tax & Franchise Fees
Licenses & Permits
Intergovernmental
Charges for Goods/Services
Fines & Forefeitures
Miscellaneous Revenue
Proceeds From Sales of Capital Assets
Pass Through Non -Revenues
TOTAL GENERAL FUND REVENUE
Operating Transfers In
2008
2009
2010
2011
2011
2012
Actual
Actual
Actuals
Budget
Forecast
Budget
2,839,677
3,163,000
2,324,925
1,535,673
1,535,673
1,707,347
3,873,690
3,413,988
3,312,387
3,470,864
3,592,865
3,599,897
0
0
0
300,398
252,520
336,693
682,583
258,136
354,876
486,500
478,749
456,275
405,528
352,945
504,956
409,092
359,806
357,939
12,625
8,678
11,755
206,000
239,122
234,100
115,334
112,635
102,746
130,000
105,000
110,000
207,420
62,403
25,458
38,480
36,925
64,130
0
0
0
0
48,915
0
259,269
156,499
170,691
0
-
0
$ 5,556,448 $
4,365,284 $
4,482,868 $
5,041,334 $
5,113,902 $
5,159,035
0
0
0
200,000 $
-
-
EXPENDITURES
Legislative
21,061
17,445
26,588
39,335
33,623
26,800
Municipal Court
105,816
108,151
106,250
106,500
80,000
101,500
Executive
190,957
181,359
181,858
182,725
183,285
185,320
Finance
177,599
206,956
274,158
270,185
261,114
277,093
Legal
123,040
103,399
115,490
130,000
130,000
150,000
Central Services
420,197
444,238
459,120
460,957
448,659
521,794
Police
1,694,066
1,832,353
1,758,976
1,896,104
1,706,837
1,986,987
Fire & Medical
631,334
667,309
711,636
719,999
719,999
706,369
Emergency Preparedness
102,445
95,881
92,344
78,100
77,852
79,500
Development Services
735,953
528,476
667,831
672,131
697,304
643,608
Recreational -Lifeguards
29,938
22,946
24,823
26,111
22,895
26,411
Parks
300,718
384,846
306,284
338,224
335,661
341,551
TOTAL GENERAL FUND EXPENDITURE! $
4,533,125 $
4,593,359 $
4,725,358 $
4,920,371 $
4,697,228 $
5,046,934
Operating Transfers Out
700,000
610,000
546,762
245,000
245,000
90,000
Ending Fund Balance
3,163,000
2,324,925
1,535,673
1,611,636
1,707,347 $
1,729,448
STREET FUND Beginning Fund Balance 230,539 79,639 93,420 131,255 131,255 147,207
REVENUE
Nat'l Pollution Discharge Elim
Motor Fuel Tax(Unrestricted)
TOTAL STREET FUND REVENUE
Operating Transfers In
EXPENDITURES
- 75,000 - 70,000 50,000 -
67,544 64,285 64,330 63,000 61,341 62,014
$ 67,544 $ 139,285 $ 64,330 $ 133,000 $ 111,341 $ 62,014
200,000 280,000 328,000 245,000 245,000 290,000
$ 418,444 $ 405,505 $ 354,494 $ 411,002 340,389 352,829
Ending Fund Balance 79,639 93,420 131,255 98,253 147,207 146,392
CAPITAL
PROJECTS
Beginning Fund Balance
1,399,618
1,488,807
1,544,616
1,561,783
1,561,783
403,309
FUND
REVENUE
(incl Equip Repl)
REET Tax 1 & 2
414,736
475,353
416,824
788,580
886,252
620,000
Intergovernmental
12,285
19,550
21,837
117,084
118,971
21,000
Transportation: NE12th/LkWA Blvd
-
-
-
-
360
0
TOTAL CAPITAL REVENUE $
427,021 $
494,903 $
438,661 $
905,664 $
1,005,583 $
641,000
Operating Transfers In
330,000
218,762
200,000
200,000
-
EXPENDITURES $ 337,832 $
Capital Fund Transfers Out -
Ending Fund Balance 1,488,807
769,095 $ 640,256 $ 2,369,825 2,364,057 663,000
- - - - 200,000
1,544,616 1,561,783 297,622 403,309 181,309
10/10/2011
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