HomeMy WebLinkAbout04-09-2012 - Agenda PacketMEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
MONDAY, APRIL 9, 2012
6:30 PM
MAYOR
CITY MANAGER
MICHAEL LUIS
DONNA HANSON
DEPUTY MAYOR
CITY ATTORNEY
KATIE PHELPS
BRUCE DISEND
COUNCIL MEMBERS
CITY CLERK
PATRICK BOYD
RACHEL BAKER
JAY DECKER
DOUG DICHARRY
DAVID LEE
JANIE LEE
REGULAR MEETING 6:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PRESENTATION
PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue related to city business, excluding
public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be
limited to three minutes per person, per meeting. Those who have service requests or complaints are
encouraged to first bring such matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on
official City business. In order to accomplish all the business on the agenda and be respectful of
everyone's time, Council Members will not be able to engage in dialogue with individual members of the
audience.
REPORTS AND ANNOUNCEMENTS
RA-1: Mayor
RA-2: Council
RA-3: Advisory Boards/Commissions/Committees
RA-4: City Manager, Staff
Medina City Hall 1 501 Evergreen Point Road I PO Box 144 1 Medina, WA 98039
425-233-6400 1 www.medina-wa.gov
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of March 12, 2012 City Council Special and Regular Meeting Minutes
CA-2: Approval of March 26, 2012 City Council Special Meeting Minutes
CA-3: Approval of March, 2012 Check Register
CA-4: Approval of 2012 Council Strategic Goals
CA-5: Approval of Arbor Day Proclamation
CA-6: Approval of Professional Services Agreement for Aquatic Weed Control
CA-7: Approval of Agreement with King County Conservation District for Funding of
Medina Park Ponds Water Quality Program
CA-8: Approval of Professional Services Agreement for Medina Park Ponds Water Quality
CA-9: Approval of Ordinance Clarifying Exemption of a Fence from a Building Permit
CA-10: Receipt of Approved February 16, 2012 Emergency Committee Meeting Minutes
CA-11: Receipt of Approved February 28, 2012 Planning Commission Meeting Minutes
OTHER BUSINESS
OB-1: Park and Gateway Signs
OB-2: City Council Agenda Calendar
PUBLIC COMMENT
Comment period limited to ten minutes. Speaker comments limited to one minute per person.
Move into Study Session — Discussion of Shoreline Master Program
ADJOURNMENT
Next Regular Meeting: Monday, May 14, 2012; 6:30 pm
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Medina City Council April 9, 2012 Page 2 of 2
ITEM RA-4
CITY OF MEDINA
Office of the City Manager
Date April 9, 2012
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
Recap of the City Council Retreat March 26, 2012
1. Department Directors presented their 2012 work plans outlining ongoing day to
day services, as well as one time projects included in the current budget and
challenges that will potentially need to be addressed as we move forward in 2012.
a. Central Services provides ongoing front counter customer service for such
programs as, passports, permit applications, public records requests, and cash
receipts. In addition to day to day operations, the department is responsible for
Council strategic priority to expand community outreach through e-mail, legal
notices, website updates, and postcards.
b. Police Department operational goals for 2012 call for increased officer visibility,
focus on traffic safety, leveraging technology for crime investigation,
Washington State Law Enforcement accreditation, and strengthen community
emergency preparedness. Additional information was provided on the
expansion and maintenance costs for surveillance cameras and the mobile
communications coach shared by the eastside cities.
c. Public Works provided an overview of ongoing parks and street maintenance
as well as major capital projects such as Improvements to 80 Ave NE, which
is currently scheduled to be complete by June, improved storm water quality
required in Medina Park ponds, Overlake Drive pavement restoration, and
standardized city limits gateway and park signs consistent around the City.
d. Finance has met a Council strategic goal to develop and maintain financial
policies resulting in a sustainable budget where by ongoing revenues meet
ongoing expenditures while still planning for long-term capital needs. On a day
to day basis, one person is responsible for overseeing that all city bills and
personnel are paid, all legal financial reports are published, all revenues and
expenditures are documented, and all annual reports and audits are passed.
e. Development Services provides day to day customer service on the phone and
at the front counter for permit applications, plan review, zoning code and land
use questions. The department is also responsible for Council's strategic goal
to ensure the Comprehensive Plan, building and zoning codes protect the
quality and character of the City. Updating the Shoreline Master Plan has been
a major task in both 2011 and 2012.
ITEM RA-4
2. The second item on the Council's retreat agenda was to review and update the
Council Strategic Goals. Minor changes were suggested by the Council and have
been placed be on the April a agenda for adoption. The seven overarching
goals for the city listed below did not change.
a. Protect Medina's interests impacted by all aspects of SR 530 construction
project
b. Plan and implement strategies for traffic safety to discourage speeding and cut -
through traffic with safe pedestrian access and visible entry points to the City
c. Maintain a full complement of police staff and promote public safety through
education, emergency preparedness and effective use of technology
d. Continue capital improvement planning to identify needed facilities,
infrastructure and funding for projects
e. Ensure Medina's Comprehensive plan, building and zoning codes protect the
natural suburban environment, quality, and character of the City
f. Ensure a sustainable budget whereby ongoing revenues meet ongoing
expenditures through sound financial policies
g. Maximize public awareness and involvement in City business through
continuous improvement of communication strategies
3. The final item on the Council retreat agenda was to appoint Council committees
as follows:
a. Personnel Committee - Janie Lee, Katie Phelps, Mike Luis
b. Public Works/Facilities Committee — Jay Decker, David Lee, Mike Luis
c. Budget/Finance — Doug Dicharry, Pat Boyd, Mike Luis
ITEM RA-4
CITY OF MEDINA
501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144
TELEPHONE 425-233-6400 ( www.medina-wa.gov
April 5, 2012
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Rachel Baker, Central Services
Subject: Central Services Department Monthly Report
APRIL & MAY PUBLIC MEETINGS AND EVENTS
Event
Date
Time
Location
Special Planning Commission Meeting
Apr 3
6:00 pm
Medina City Hall
Easter Egg Hunt
Apr 7
10:00 am
Medina Park
Arbor Day Planting
Apr 7
Following egg hunt
Medina Park
Medina City Council Regular Meeting
Apr 9
6:30 pm
Medina City Hall
Medina Park Board Meeting
Apr 16
6:00 pm
Medina City Hall
Medina Hearing Examiner (tent. date/time)
Apr 18
5:30 pm
Medina City Hall
Medina City Council Study Session
Apr 23
6:30 pm - - _
_ Medina City Hal
Medina Planning Commission Meeting
Apr 24
6:00 pm
Medina City Hall
Shredder/Drug Take Back/Cell Phone Recycle Day
Apr 28
9 am to 1 pm
Medina Park
Medina City Council Meeting
May 14
6:30 pm
Medina City Hall
Medina Hearing Examiner
— ------------------------------------
May 16
5:30 pm
---------------------
Medina City Hall
----------------------------
Medina Emergency Committee Meeting
May 16
7:00 pm
Medina City Hall
Medina Park Board Meeting
May 21
6:00 pm
Medina City Hall
Memorial Day Observed, City Hall Closed
May 28
Medina Planning Commission Meeting
May 29
6:00 pm
Medina City Hall
Meetings are publicly noticed on the City's three official notice boards, City website, and via
Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle
Times. Public meetings scheduled after publication of this report can be found on the City's website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program:
During the month of March, the City issued 41 bulletins amounting to a total of 12,398 bulletins
delivered to subscribers.
in March we enabled the "share this" function on our GovDelivery messages which permits recipients
to resend and post messages to their social networks. We also added ccmail@medina-wa.gov to our
subscriber list in an effort to ensure all council members are informed of City happenings.
ITEM RA-4
Postcards:
In March, Council's "April, 2012" postcard was mailed to the community, posted on the City's website
and communicated via Govdelivery.
The May edition will be developed the week following Council's April regular meeting. Please inform
department staff if you would like to request news items for inclusion.
Medina Municipal Code
The online version of the MMC is current through Ordinance 884 which was passed February 13.
The revamped online code is updated on demand as ordinances are adopted and is more current
than in the past.
Printed supplements are generally offered only once per year. If you prefer a printed code in lieu
of the online code or require updates, please let central services staff know and we can assist you.
Additionally, a complete PDF copy of the code can be printed from Filepro.
VOLUNTEER SERVICE OPPORTUNITIES
Current Planning Commission Vacancy
The City is still recruiting for a vacancy on the Medina Planning Commission. This term will begin
immediately upon appointment and expire June 30, 2014. Applications are available on the City's
website and at City Hall. As of April 5, one application has been received for this position.
Upcoming 2012 Board and Commission Vacancies
The following two positions have terms expiring June 30, 2012. Incumbents have been notified
and were encouraged to reapply. Public notice was issued and one application has been received
for these positions as of April 5.
Planning Commission, Position 6 (Term: 7-01-2012 to 6-30-16)
Park Board, Position 6 (Term: 7-01-2012 to 6-30-16)
PUBLIC RECORDS REQUESTS
As of April 5, 56 public records requests have been received by central services during 2012. Of
these, six remain open. Four requests remain pending from 2011 due to the broad and complex
nature of these requests. The City has responded in installments and continues to do so until all
reasonably locatable records can be collected, reviewed, prepared for disclosure and released.
A log of 2012 requests received and remaining pending 2011 requests will be distributed during
the meeting.
PASSPORTS
During the month of March, 38 passport applications were processed at City Hall. A total of 103
have been processed during 2012.
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ITEM RA-4
CITY OF MEDINA
Office of the City Manager
April 9, 2012
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap:
The Planning Commission held a public hearing on the draft shoreline master
program. Public attendance at the hearing was good. Two members of the public
provided verbal testimony — Suzanne Cohen, who discussed stormwater, and
Steve Bumstead, who asked about the tree code being consistent with the SMP.
The City also received written comments prior to the hearing that were presented
to the Planning Commission. The comments came from the Muckleshoot Tribe,
Greg Ashley, and Dave Douglas.
Based on some of these comments, as well as some discussion with the Citys
Ecology Official, the staff included three recommended changes regarding Lake
Washington as a critical area, allowances for small-scale aquaculture, and the
location of boatlifts on an existing dock that exceeds maximum length. After
deliberation, the Planning Commission voted 4-1 (Commissioner Nunn voting nay)
to forward the recommendation with the proposed changes to the City Council.
Hearing Examiner Decisions:
There were no public hearings in March. Decisions from February public hearings
included:
• The hearing examiner approved, subject to conditions, the applications for a
technical noise variance (PL12-001) and a Level 2 construction mitigation plan
(CMP12-002) associated with the replacement of the SR 520 floating bridge
and new maintenance facility. The applicant is Robert Brenner,
Kiewit/General/Manson (KGM).
• The hearing examiner approved, subject to conditions, an application for a non -
administrative variance for relief from the maximum R-20 zoning height
standard for finished grade to allow for a below grade garage entrance (PL12-
003). The property is located at 104 Overlake Drive East and the applicant is
Leo Suver, Bumstead Construction Company.
ITEM RA-4
Land Use Administrative Decisions:
• A second Temporary Use Permit (File No. 276) was approved, subject to
conditions, to grant a second six month period to allow for T-Mobile's wireless
communication facility to continue at the location of the original Evergreen
Point Park and Ride lot. The second Temporary Use Permit expires April 21,
2012.
• Shoreline Substantial Development Permit/ SEPA exemption (File No. PL-12-
017) was issued for a repair job to an existing wood bulkhead. The address is
3234 78t�' Place N.E. The applicant is Alan Foltz, Waterfront Construction Inc.
Determination of Nonsignificance (File No. PL2011-0004) was issued to install
a freestanding boatlift to an existing pier. The location is a community tract
between 7777 Overlake Drive West and 7751 NE 6"' Street. The applicant is
Greg Ashley, Ashley Shoreline Design & Permitting.
• Determination of Nonsignificance (File No. G-3083) was issued to construct a
new single-family dwelling addition and a new swimming pool and spa; and
demolish and replace an existing cabana. Grading activity will involve
excavating and filling 587 cubic yards of earth. The address is 1403 Evergreen
Point Road. The applicant is Ralph Christensen, Res Loci Architects.
Determination of Nonsignificance (File No. G-3090) was issued to construct a
new 2-story single family residence with attached 3-car garage. The project
includes excavating about 2,300 cubic yards of earth and installing 290 lineal
feet of 12-inch stormwater pipe within the N.E. 32nd Street public right-of-way.
The address is 7620 NE 32"d Street. The applicant is Chad Kulper.
• Minor Deviation (File No. PL-201 1 -0001) was approved, subject to conditions,
to match an existing nonconforming setback by constructing a 410 square foot
second story residential addition. The address is 2415 80 Avenue N.E. The
applicant is Holden Withington.
Lot line adjustment (File No. LLA-12-001) was preliminarily approved to
consolidate two lots. The address is 494 Overlake Drive. The applicant is Eve
Riley, GeoDimensions.
Land Use Decisions Issued For 2012:
Type of Decision
2012 YTD
Variances/ Minor Deviations
3
SEPA
6
Conditional Uses/ Special Uses
2
Substantial Development Permit
4
Lot Line Adjustments
0
Short Subdivisions
0
Site Plan Reviews
0
Wireless Facilities
1
2
ITEM RA-4
Land Use Applications Received in March:
Case Number Description of Permit Location
PLA2-014 SEPA 7404 N.E. 18"' Street
PL-12-016 SEPA 3640 Evergreen Point Road
PLA 2-024 Substantial Development
Permit
PL-12-022 SEPA 494 Overlake Drive East
PL-12-021 Substantial Development
Permit
PL-12-025 SEPA 3615 Evergreen Point Road
PL-12-024 Substantial Development 3615 Evergreen Point Road
Permit
PL-12-017 Shore/ SEPA Exemption 3234 78t�' Place N.E.
PL-12-023 Temporary Use Permit for State Highway Right-of-way
Wireless facility
Building/ ROW Permit Applications Received — March 1 to March 31:
Building Permits:
13
Grading/ Drainage
4
Demolition Permits:
3
Fence:
0
Mechanical:
5
Reroof:
0
Right-of-way Permits
6
Total:
31
Building Permits Issued in February 2012: See Attached.
3
ITEM RA-4
Permit Report
February, 2012
2012
2011
Current
Current
2012
2011
Month
Month
YTD
YTD
Difference
Construction Value
New Construction
0
0
6,170,248
0
$6,170,248
Permit Renewals
0
0
0
0
$0
Addition / Alteration
0
361,968
350,000
1,381,968
($1,031,968)
Accessory Structure
0
90,000
0
140,000
($140,000)
Repair / Replace
0
0
0
0
$0
Fence/Wall
0
20,000
0
20,000
($20,000)
Mechanical
N/A
N/A
N/A
N/A
N/A
Fire Sprinkler
7,250
9,700
13,925
9,700
$4,225
Wireless Comm Facility
0
0
0
0
$0
TOTAL VALUE
7,250
1 481,668
6,534,173
1,551,668
4,982,505
Permits Issued
New Construction
0
0
2
0
2
Permit Renewals
0
0
2
0
2
Addition / Alteration
0
1
1
3
(2)
Accessory Structure
0
1
0
2
(2)
Fence/Wall
0
1
0
1
(1)
Demolition
0
1
2
2
0
Grading/Drainage
1
0
3
1
2
Tree Mitigation
0
0
2
1
1
Mechanical
1
2
5
7
(2)
Fire Sprinkler
1
1
2
1
1
Other - Moving
0
0
0
0
0
Reroof
0
0
0
0
0
Repair / Replace
0
0
0
0
0
Right -of -Way Use
8
4
15
9
6
Construction Mitigation
0
1
2
2
0
Wireless Comm Facility
0
0
0
0
0
OTAL PERMITS
11
12
36
29
7
Inspections
Building
21
38
59
73
(14)
Construction Mitigation
3
1
13
6
7
Grading/Drainage
7
2
16
8
8
Tree Mitigation
12
1
25
2
23
Right -of -Way
3 1
19
8 1
22 1
(14)
TOTAL INSPECTIONS
46
61
121
111
10
ITEM RA-4
V
MEDINA POLICE DEPARTMENT
DATE: April 9, 2012
TO: City Council
FROM: Chief Mark Thomas
RE: Police Department Update
During the month of March, six crimes were reported to the Medina Police Department
including one burglary of a business, 3 fraud/ID thefts, a drug violation, and a vehicle prowl.
The 2012 city budget provides one time funding to expand the city's surveillance camera
system to cover the intersections of NE I Oa' at Lake Washington Boulevard, and Overlake
Drive East at Lake Washington Boulevard. Initial estimates indicate that the $250,000
funding level will easily cover all costs of purchasing and installing the new cameras.
The current cameras at NE 12'h and NE 2e became fully operational in September 2009, and
were intended to deter crime and aid investigations. Useful information has been derived
from the cameras for investigations, but it is difficult to quantify the success of the cameras
with the small number of crimes before and after camera installation, and the unique way that
the cameras are used. Most surveillance cameras installed by cities around the country have
been placed in high crime areas and are intended to impact crime in the specific view of the
cameras. Results have generally shown a reduction of crime in the areas directly covered by
the cameras. Medina does not use cameras in this way. The Medina cameras record the
movements of vehicles entering and leaving the city. This provides an investigative tool
once a crime has occurred and is intended to deter crime when people understand that their
movements have been recorded. Currently, cameras cover only two of the four intersections
entering Medina, which would affect any study of the effectiveness of the camera system.
ITEM RA-4
Property crimes in Medina have decreased since the cameras were installed, but with the
small numbers and other variables it would be difficult to attribute the success to the cameras.
Cameras were installed during 2009. The statistics below show the average number of
crimes for 2007/2008 before cameras versus 2010/2011 after cameras. 2009 statistics are
also provided for comparison.
CRIME 2007/2008
2010/2011
CHANGE
(2009)
Burglary 10
9
-10%
(I1)
Vehicle Prowl 31.5
16
-49%
(22)
Theft 19.5
15
-23%
(14)
Auto Theft (includes recoveries) 15
1.5
-90%
(4)
(WA State crime statistics for 2011 are not yet available for comparison, however, state
statistics generally show small increases in these categories through 2010 with the exception
of auto thefts that were reduced approximately 25%from 200712008 to 200912010.)
If the Medina surveillance camera system is expanded, it will require yearly funding of
approximately $65,000 for operations, maintenance, and replacement cost. The 2012 budget
provides almost $22,000 for maintenance and operation of the system. We are not budgeted
for the cost to replace the over $170,000 in hardware that will exist with the expanded system
that has an expected life of 3-4 years. We anticipate requesting new funding of $43,000 per
year starting with the 2013 budget to cover replacement costs for the system.
It is our intent to move forward with expanding the camera system. We are planning to start
obtaining specifications to use in the bid process this month, and hope to have installation
completed before November.
2
ITEM RA-4
MEDINA POLICE DEPARTMENT
Mark Thomas, Chief of Police
MONTHLY SUMMARY
MARCH, 2012
FELONY CRIMES
Burglary 2012-0000684 03/06/12
8401 NE 12`h Street (Medina Chevron)
E-lert #12-05
On March 6t', between the hours of 1:30am and 2:30am, a burglary occurred at the
Medina Chevron on NE 12`h street. Suspects successfully entered the convenient store by
breaking a window. Candy, soda and cigarettes were taken from the store. The building
was also spray painted. Medina Police have identified the persons responsible for the
break-in. The case is being forwarded to the King County Juvenile Prosecutors office for
filing of criminal charges.
Fraud (ID Theft) 2012-0000708 03/08/12
7600 block of NE 10'h St
Victim received a call from the IRS they are holding her 2011 tax return, yet she had not
filed prior to the call. Victim discovered person(s) unknown used her personal
information and social security number.
Vehicle Prowl (Theft) 2012-0000828 03/20/12
400 block of Upland Rd
Person(s) unknown broke out the rear driver's window, while parked in front of the
residence. The vehicle was locked. Several items were taken from the vehicle, including
a camera. Estimated loss: $1,500
Fraud (ID Theft 2012-0000853 03/23/12
1600 block of 77 Ave NE
Victim reported they received a letter from a collection agency of a delinquent tax
account from the state of Ohio. Victim discovered person(s) unknown ued his personal
information and social security number.
Fraud (ID Theft) 2012-0000888 03/26/12
7800 block of NE I e St
Victim reported some fraudulent activity on their credit card account. They were
instructed to notify the companies and bank.
MISDEMEANOR CRIMES
No significant misdemeanor incidents occurred during the month of March.
ITEM RA-4
OTHER
Telephone Harassment 2012-0000773 03/14/12
2500 block of Medina Circle
Victim received a call that they won a large amount of money but needed to send a
smaller amount of money before collecting his winnings. The victim hung up, but the
person immediately called back making threats. The second time they called, the victim
did not answer and reported the incident to police.
ITEM RA-4
MEDINA POLICE DEPARTMENT
Mark Thomas, Chief of Police
41
Monthly Activity Report
City of Medina
2012
Felony Crimes
March
YTD YTD
Year End
2012
2012 2011
2011
Assault, Aggravated
0
0 0
0
Robbery
0
0 0
0
Sexual Assault/Rape
0
0 0
0
Burglary (inc Attempt)
1
1 1
9
Drug Violations
0
0 0
0
Fraud (lD Theft)
3
6 7
15
Vehicle Prowl
1
2 3
10
Theft (over $750)
0
0 2
6
Malicious Mischief
0
Q 0
3
Arson
0
0 0
0
Auto Theft (inc Recovery)
0
1 1
2
Poss Stolen Property
0
0 0
0
Other
0
0 0
0
TOTAL
5
10 14
45
Misdeameanor
March
YTD
YTD
Year End
Crimes
2012
2012
2011
2011
Assault, Simple
0
0
0
0
Malicious Mischief
0
3
0
9
Vehicle Prowl
0
3
3
14
Theft (Under $750)
0
0
2
11
Domestic Violence
0
0
1
2
Minor in Possession
0
0
0
0
Drug Violations
1
1
1
6
Poss Stolen Property
0
0
0
0
Total
1
7
7
42
Page I
ITEM RA-4
MEDINA POLICE DEPARTMENT
Mark Thomas, Chief of Police
41
YEARLY ACTIVITY REPORT
City of Medina
2012
Felony Crimes
Jan
Feb
Mar
Apr May Jun Jul Aug Sept Oct Nov Dec
Total
Assault, Aggravated
0
0
0
0
Robbery
0
0
0
0
Sexual Assault/Rape
0
0
0
0
Burglary (inc Attempt)
0
0
1
1
Drug Violations
0
0
0
0
Fraud (ID Theft)
0
3
3
6
Vehicle Prowl
0
1
1
2
Theft (over $750)
0
0
0
0
Malicious Mischief
0
0
0
0
Arson
0
0
0
0
Auto/Boat Theft
1
0
0
1
Poss Stolen Property
0
0
0
0
Other
0
0
0
0
TOTAL
1
4
5
0 0 0 0 0 0 0 0 0
10
Misdeameanor
Crimes
Jan
Feb
Mar Apr
May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple
0
0
0
0
Malicious Mischief
2
1
0
3
Vehicle Prowl
0
3
0
3
Theft (Under $750)
0
0
0
0
Domestic Violence
0
0
0
0
Minor in Possession
0
0
0
0
Drug Violations
0
0
1
1
Poss Stolen Property
0
0
0
0
Total
7
4
1 0
0 0 0 0 0 0 0 0 7
Page 2
ITEM RA-4
MEDINA POLICE DEPARTMENT
Mark Thomas, Chief of Police
Monthly Activity Report
City of Medina
2012
Traffic
March
YTD
YTD
Year End
ACCIDENTS
2012
2012
2011
2011
Injury
0
0
0
0
Non -Injury
2
4
4
19
TOTAL
2
4
4
19
Traffic
March
YTD,
YTD
Year End
CITATIONS
2012
2012
2011
2011
Driving Under Influence
2
5
4
13
*Other
4
8
14
35
Total
6
13
18
48
Traffic
March
YTD
YTD
Year End
INFRACTIONS
2012
2012
2011
2011
Speeding
17
71
48
189
Parking
16
35
13
95
**Other
10
33
26
121
Total
43
139
87
405
March
YTD
YTD
Year End
WARNINGS
2012
2012
2011
2011
Total
51
188
185
$33
March
YTD
YTD
Year End
CALLS FOR SERVICE
2012
2012
2011
2011
House Watch
25
72
79
333
False Alarms
22
69
92
357
Assists
37
104
60
304
Suspicious Circumstances
13
39
29
115
Property-Found/Lost
2
5
1
10
Animal Complaints
0
3
4
25
Missing Person
0
0
0
1
Warrant Arrests
1
3
6
29
***Other
1
3
0
16
Total
101
298
271
1190
*DWLS; Fall to Transfer Title; No
License
**Expired Tabs; No insurance; Fail to stop; Defective Equipment
***Verbal Domestic; Vandalism; Civil Dispute; Disturbance; Death Investigations
Page 3
ITEM RA-4
TOWN OF HUNTS POINT
Mark Thomas, Chief of Police
MONTHLY SUMMARY
MARCH, 2012
FELONY CRIMES
Burglary 2012-0891 03/26/12
3200 block of 80`h Ave NE
E-lert #12-08
On March 26`h between 12:30-4:OOPM, a Hunts Point resident had their vehicle stolen in
Redmond. The thieves then drove the vehicle to resident's home in the 3200 block of
80s' Ave NE where they used the garage door remote to access the house. Approximately
$10,000 worth of jewelry was taken. The stolen vehicle was found left in a school
parking lot a short distance away. Surveillance footage from cameras is being reviewed
for any potential suspect information.
MISDEMEANOR CRIMES
No significant misdemeanor incidents occurred during the month of March.
ITEM RA-4
MEDINA POLICE DEPARTMENT
Mark Thomas, Chief of Police
Monthly Activity Report
Town of Hunts Point
2012
Felony Crimes
March
YTD
YTD
Year End
2012
2012
2011
2011
Burglary
1
1
1
3
Forgery (Identity Theft)
0
0
0
0
Vehicle Prowl
0
0
0
1
Theft (over $750)
0
0
0
0
Possession Stolen Prop
0
0
0
0
Drug Violation
0
0
0
0
Auto/Boat Theft
0
0
0
1
TOTAL
1
1
1
5
Misdeameanor
March
YTD
YTD
Year End
Crimes
2012
2012
2011
2011
Assault, Simple
0
0
0
0
Malicious Mischief
0
0
0
0
Vehicle Prowl
0
0
0
4
Theft (Under $750)
0
0
0
0
Possession Stolen Prop
0
0
0
0
Domestic Violence
0
0
0
0
Minor in Possession
0
0
0
0
Drug Violations
0
0
0
2
Total
0
0
0
6
Page 5
ITEM RA-4
MEDINA POLICE DEPARTMENT
TO" 01 Mark Thomas, Chief of Police
Yearly Activity Report
Po� Town of Hunts Point
2012
Felony Crimes
Jan
Feb Mar Apr May Jun Jul Aug Sept Oct Nov
Dec Total
Burglary
0
0 1
1
Forgery (Identity)
0
0 0
0
Vehicle Prowl
0
0 0
0
Theft (over $750)
0
0 0
0
Poss Stolen Prop
0
0 0
0
Drug Violation
0
0 0
0
Auto/Boat Theft
0
0 0
0
TOTAL
0
0 1 0 0 0 0 0 0 0 0
0 1
Misdeameanor
Crimes
Jan
Feb
Mar Apr May Jun Jul Aug Sept Oct Nov
Dec Total
Assault, Simple
0
0
0
0
Malicious Mischief
0
0
0
0
Vehicle Prowl
0
0
0
0
Theft (Under $750)
0
0
0
0
Poss Stolen Prop
0
0
0
0
Domestic Violence
0
0
0
0
Minor in Possession
0
0
0
0
Drug Violations
0
0
0
0
Total
0
0
0 0 0 0 0 0 0 0 0
0 0
Page B
ITEM RA-4
MEDINA POLICE DEPARTMENT
Tows Of Mark Thomas, Chief of Police
HINDS PM Monthly Activity Report
Hunts Point
2012
Traffic
March
YTD
YTD
Year End
CITATIONS
2012
2012
2011
2011
Driving Under Influence
0
0
2
2
Accidents
0
0
0
3
*Other
0
1
7
19
Total
0
1
9
24
Traffic
March
YTD
YTD
Year End
INFRACTIONS
2012
2012
2011
2011
Speeding
0
0
1
1
Parking
0
0
0
3
**Other
0
7
24
89
Total
0
7
25
93
March
YTD
YTD
Year End
WARNINGS
2012
2012
2011
2011
Total
9
20
44
164
March
YTD
YTD
Year End
CALLS FOR SERVICE
2012
2012
2011
2011
House Watch
3
9
2
20
False Alarms
9
25
10
55
Assists
5
13
5
24
Suspicions Circumstances
1
8
5
11
Property-Lost/Found
0
0
0
1
Animal Complaints
0
0
0
1
Missing Person
0
0
0
0
Warrant Arrests
0
0
1
1
***Other
0
0
0
0
Total
18
55
23
113
*DWLS; Fail to Transfer Tide;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Verbal Domestic; Harassment;Civil Dispute;Trespass
Page 7
ITEM RA-4
MEDINA POLICE DEPARTMENT
Two gMark Thomas, Chief of Police
YEARLY ACTIVITY REPORT
HUNTS POINT
2012
Traffic
Citations
Jan
Feb
Mar Apr May Jun
Jul Aug Sep Oct Nov Dec Total
Driving Under influence
0
0
0
0
Accidents
0
0
0
0
Other
1
0
0
1
Total
1
0
0 0 0 0
0 0 0 0 0 0 1
Traffic
Infractions
Speeding
Parldng
Other
Total
Warnings
Total
Calls for Service
House Watch
False Alarms
Assists
Suspicious Circumstances
Property-Lost/Found
Animal Complaints
Missing Person
Warrant Arrests
Other
Total
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
0
0
0
0
0
0
0
0
4
3
0
7
4
3
0
0
0
0
0
0
0
0
0
0
7
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
8 3 9 20
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
0
6
3
9
7
9
9
25
4
4
5
13
3
4
1
8
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
14
23
18
0
0
0
0
0
0
0
0
0
55
Page 8
ME���'
CITY OF MEDINA
501 EVERGREEN POINT ROAD ( PO BOX 144 1 MEDINA WA 98039-0144
TELEPHONE 425-233-6400 1 www.medina-wa.gov
April 2, 2012
ITEM RA-4
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: March 2012 Report
SR 520
The SR 520 Design -Build Contractor, Eastside Corridor Constructors (ECC), continues to work on
the Evergreen lid structure. The detour for Evergreen Point Road will be maintained by ECC and
last approximately 8 months while the west portion of the new lid is built. A speeding complaint
was received from a homeowner on the south side of the new lid that was forwarded to the
contractor. Speed enforcement has been stepped up in this area.
Work is underway on the stormwater ponds at Fairweather Basin. Last week the waterline
replacement on the north side of the stormwater ponds between 80th Ave NE and Fairweather
Place in Hunts Point resulted in a waterline break at 8&. The break was repaired and the
watermain was put back into service.
Park Board
An open house was held on March 19th at City Hall by the Parks Board to present the draft Parks &
Open Spaces update element to the City Comprehensive Plan. In addition to Park Board members,
six residents attended and reviewed the displays provide by the Director of Public Works.
Comments were all favorable with the most often question being: "Where will the new picnic
shelter be placed in Medina Park?" The location on the northwest side of the south pond where a
picnic table currently sits was favorably received. The draft plan update will be finalized and
forwarded to the Council and the Planning Commission for review.
Public Works
The focus of the Public Works crew this month has been on preparing the parks for spring.
Mowing was accomplished at Medina Park and continues as weather allows. The continuous rain
has left much of the parks in a saturated state.
The repair of the irrigation system at the Medina Beach Park was completed. All of the lateral
lines and irrigation heads were repaired and their water service restored. Signature Landscape
Services did a remarkable job of locating the feeder line breaks, repairing them, and fixing the
sprinkler heads.
Capital Improvement Proeram
The 84th Ave NE Boulevard Improvement Project was started on March 26th. Watson Asphalt
Paving Company set up message board signs to warn motorist of construction delays. The
northbound detouring of traffic was approved by Metro Transit and the detour to Evergreen Point
Road began on Monday April 2"d. Pavement grinding and repairs commenced on April 2"d to be
followed with pre -leveling pavement over the former bicycle lane, removal of the pavement for
the new median island, and landscaping work installing the irrigation system.
ITEM RA-4
Watson Asphalt provided a proposal for the construction of 5' wide asphalt surfaced pathways
along the west side of 841h Ave at each end of the street project. The pathways will extend along
the St Thomas Church property frontage from NE 121h to the south end of the golf course (335
feet), and include a length of approximately 200 feet south from NE 24th along the golf course
frontage. These two segments of pathway will eliminate the muddy shoulder areas that are
frequented by walkers. The total cost is $30,900 of which $18,400 will be paid for by Proposition II
Park Levy funds. This work was budgeted and was authorized to proceed.
Watson Asphalt also provided a proposal to construct a 5' wide gravel surfaced pathway along the
remaining portion of the west side of 841h (3,277 feet) for a cost of $64,500. This work has not
been authorized pending a more informed decision on the anticipated final roadway
improvement costs associate with the extent of the needed pavement repairs.
Medina Park Ponds Water Quality Program
Funding of the Medina Park ponds water quality project was confirmed by King County
Conservation District in the amount of $25,132 for water sampling and testing, evaluation of low
cost treatment alternatives, treatment applications, development of drainage basin management
plan, and public outreach to improve the long term water quality of the ponds. AquaTechnex
provided a proposal for accomplishing the program which is a topic for Council approval on April
9th.
AquaTechnex also provided a proposal for herbicide applications along the Lake Washington
waterfront homes to control aquatic weeds (milfoil, etc.) The program will allow homeowners the
opportunity to participate and be billed individually at a cost of approximately $5.10 per shoreline
linear foot for two separate applications. The first application will treat milfoil on Memorial Day,
and the second application to treat Curly -leaf pondweed and Brazilian Elodia will occur in mid -
July. The program requires a NPDES permit from Department of Ecology at a cost of $2,750 with
an annual renewal fee of $440. This topic is more fully covered in an agenda bill for Council
consideration on April 9th.
of AAFITEM RA-4
CITY OF MEDINA
April 4, 2012
To: Mayor and City Council
From: Nancy Adams, Director of Finance
Re: March 2012 Financial Report
The March 2012 Reporting includes:
• March 2012 AP Check Register Activity Detail
• Revenue & Expense Summary for March YTD.
Revenue:
Key Items for 2012 Revenue include:
• Property Tax does not typically start coming in until April/May timeframe.
• Sales Tax Revenue is $156K which is ($44K) less than the Q1 trend rate for 2011.
• Utility Tax & Franchise Fee Revenue received during Q1 is $99K which includes the Q4 2011
payment (payments are made in arrears). We are on target to meet or exceed budget.
• License & Permit Revenue is right on target at 24% of budget for Q1.
• Planning & Development Revenue has come in quickly during Q1: we are already at 87% of
our budgeted revenue for the year as of the end of the 1 n quarter.
• Liquor profits update: We have received our state share of the liquor control profits of $4K for
Q1 and should receive Q2 as well. The Association of WA Cities (AWC) has put heavy
pressure on the Legislature to minimize the impacts to WA cities related to implementation of
1-1183 in June. They will let us know what happens when they receive more information.
• Capital Real Estate Excise Tax (REET) Revenue is on target to meet budget.
Expense:
Key Items for 2012 Expense include:
• Finance: We pay WCIA for our annual insurance premiums in January. The actual fees were
$1,200 higher than the estimate they gave us last fall for budgeting.
• Development: Hearing Examiner fees are already at full year budget as of Q1 and will
continue to be higher than budget for the year. Note: Planning & Development Revenue is
substantially higher for Q1 as well.
• Capital City Hall Construction Project is approaching finalization. We have paid $5K during
Q1 related to the City Hall Project.
City of Medina
Revenue Expense Summary
March 2012
ITEM RA-4
REVENUE:
MARCH
ACTUAL
MARCH YTD
ACTUAL
2012 ANNUAL
BUDGET
% of Total
BUDGET
REMAINING
General Fund
Property Tax
$84,639
$144,184
$2,446,268
5.89%
$2,302,084
Sales Tax
$43,445
$155,793
$1,120,000
13.91%
$964,207
Criminal Justice
$4,203
$15,069
$57,646
26.14%
$42,577
B & O Tax: Utility & Franchise Fee
$953
$99,013
$336,694
29.41 %
$237,681
Licenses & Permits
$38,214
$108,818
$456,275
23.85%
$347,457
Intergovernmental
$6,974
$80,546
$373,514
21.56%
$292,968
Planning & Development, Passport
$92,321
$197,391
$234,100
84.32%
$36,709
Fines, Penalties, Traffic Infr.
$6,717
$18,682
$110,000
16.98%
$91,318
Misc. Investment, Leases
$646
$1,771
$64,130
2.76%
$62,359
Other Revenue
$0
$200
$0
0.00%
($200)
General Fund Total
$278,113
$821,466
$5,198,627
15.80%
$4,377,161
Street Fund
$4,456
$36,424
$168,891
21.57%
$132,467
Street Fund Transfers In
$24,167
$72,500
$290,000
25.00%
$217,600
Tree Fund
$0
$8,486
$1,000
848.63%
($7,486)
Capital Fund
$28,007
$134,657
$806,285
16.70%
$671,628
Total (All Funds)
$310,576
$1,001,033
$6,174,803
16.21%
$5,173,770
Total All Funds Transfers In
$24,167
$72,500
$290,000
25.00%
$217,500
EXPENDITURES:
MARCH
ACTUAL
MARCH YTD
ACTUAL
2012 ANNUAL
BUDGET
% of Total
BUDGET
REMAINING
General Fund
Legislative
$358
$444
$26,800
1.66%
$26,356
Municipal Court
$3,155
$6,990
$101,500
6.89%
$94,510
Executive
$14,764
$43,924
$185,317
23.70%
$141,393
Finance
$11,547
$156,090
$277,090
56.33%
$121,000
Legal
$19,513
$20,233
$160,000
12.65%
$139,767
Central Services
$35,357
$114,886
$521,782
22.02%
$406,896
Police Operations
$125,601
$432,127
$1,986,953
21.75%
$1,554,826
Fire & Medical Aid
$0
$0
$706,369
0.00%
$706,369
Emergency Prep.
$4,291
$13,949
$79,500
17.55%
$65,551
Development & Planning
$82,883
$200,619
$643,600
31.17%
$442,981
Recreational Services
$0
$0
$26,411
0.00%
$26,411
Parks
$27,627
$80,634
$341,546
23.61%
$260,912
General Fund Total
$325,095
$1,069,896
$5,056,868
21.16%
$3,986,973
General Fund Transfers Out
$7,500
$22,500
$90,000
25.00%
$67,500
Street Fund
$33,177
$87,990
$444,701
19.79%
$356,711
Tree Fund
$0
$0
$0
0.00%
$0
Capital Fund
$250
$5,475
$849,285
0.64%
$843,810
Capital Fund Transfers Out
$16,667
$50,000
$200,000
25.00%
$150,000
Total (All Funds)
$358,522
$1,163,360
$6,350,854
18.32%
$5,187,494
Total All Funds Transfers Out
$24167
$72,500
$290,000
25,00%
$217 500
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 111112 Period Ending: 3/3112012
WA ST INV POOL $ 4,028,217 WA ST INV POOL $ 3,823,035
CHECKING 450,111 CHECKING 453,810
S 4,478,328 1 4,276,846
ITEM CA-1
DRAFT
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, March 12, 2012; 6:00 pm
CALL TO ORDER
The March 12, 2012 Special Meeting of the Medina City Council was noticed pursuant to
RCW 42.30.080 and called to order at 6:05 pm. Following roll call Mayor Luis recessed
meeting into Executive Session for an estimated time of 25 minutes pursuant to RCW
42.30.140(4)(a) and (b) for the purpose of labor negotiations and pursuant to RCW
42.30.110 (1)(i) for the purpose of discussing with legal counsel representing the agency
matters relating to potential litigation.
Council members Boyd, Decker, Lee, Lee, Luis, and Phelps; city manager, city clerk, city
attorney and special counsel Cabot Dow were present. Council member Dicharry was
absent.
Council member Phelps motioned and council member Boyd seconded motion to excuse
council member Dicharry absence. Motion carried 6-0 at 6.04 pm
Executive Session concluded at 6:32 pm.
CALL TO ORDER
Mayor called the March 12, 2012 Regular Meeting of the Medina City Council to order at
6:37 pm.
ROLL CALL
Council Members Present: Patrick Boyd, Jay Decker, David Lee, Janie Lee, Michael Luis,
and Katie Phelps
Council Members Absent: Doug Dicharry (excused)
City Staff Present: Donna Hanson, City Manager; Bruce Disend, City Attorney,
Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach,
Development Services Director; Joe Willis, Public Works
Director; and Rachel Baker, City Clerk
Mayor led members of the audience, council members, and staff in the Pledge of
Allegiance.
APPROVAL OF MEETING AGENDA
MOTION BOYD AND SECOND DECKER TO APPROVE AGENDA AS PRESENTED
AND MOTION CARRIED 6-0 DICHARRYABSEN AT 6:38 PM.
ITEM CA-1
DRAFT
PRESENTATION
State Route 520 Update (6:40 pm)
The State Route 520 HOV and Bridge Replacement project team presented an update on
the progress of the project and responded to questions from council and audience
members.
PUBLIC COMMENT
Mayor read guidelines concerning public comment period and opened floor to public
comment at 7:41 pm.
Medina resident Miles Adam requested council address and publicize 2012 exempt salary
ranges and inquired whether a special event permit and associated costs and fees were
collected for a private event held in Medina last month. Mr. Adam thanked council and staff
involved in solving 78 Avenue Northeast public safety issue.
Hunts Point resident Jan Deaton said she attended the January Medina Park Board
meeting and spoke to matter concerning access from regional bike trail through
Fairweather to 80 Avenue and Fairweather Place and urged council to support the board's
motion supporting Hunts Point's efforts to eliminate path.
Hunts Point resident Jill Heijer spoke in support of Jan Deaton's request to council and
requested item be placed on a future council agenda.
Medina resident Mark Koch addressed council about proposed 84 Avenue Northeast
improvement project, stated he is not opposed to it, and requested to see what is planned
for side of road beside golf course. Resident asked council to consider installing a four -foot
wide dirt path similar to pathway beside Medina Elementary on Overlake Drive as a part of
the project.
Low Income Housing Institute Executive Director Sharon Lee thanked council for ARCH
multi -year funding commitments and said her agency is working on development of an
affordable housing project in downtown Bellevue and thanked council for supporting ARCH
funding tonight which will benefit project.
Medina resident Mark Nelson commented on proposed 84 Avenue Northeast improvement
project and urged council to support project and to not delay action in order to avoid higher
future costs.
Medina resident Heija Nunn spoke appreciation for email communicating information about
84 Avenue Northeast agenda item and expressed appall that a traffic study for 84 Avenue
Northeast has not been issued by State. Ms. Nunn exclaimed frustration a memo from one
resident supporting project was included in council agenda packet while other
communications were not included. She requested council postpone action tonight and
said there was insufficient time to gather public feedback related to project.
City Council Minutes March 12, 2012
Page 2
ITEM CA-1
DRAFT
Karina O'Malley, Vice Chair of Sophia's Way Board of Directors, thanked council for past
support of ARCH funding and for approving funding tonight which will be used for
remodeling a space for a women's shelter for single, homeless adults.
Mayor closed public comment period at 8:04 pm.
REPORTS AND ANNOUNCEMENTS
Council member Boyd said he accepted a position to serve on the Municipal Solid -State
Lighting Consortium.
Mayor reported he will be attending a meeting on Wednesday hosted by the Army Corps
of Engineers in which the locks at the Lake Washington Ship Canal will be discussed.
Central services director provided brief overview of City's current communication and
outreach efforts to community. Council member Phelps requested the next postcard
advertise 2012 Medina Days and inquired if the City knows who will chair this year's event.
Public works director and police chief responded to questions related to monthly
department reports.
CONSENT AGENDA
MOTION BOYD AND SECOND J. LEE TO ADOPT CONSENT AGENDA AND MOTION
CARRIED 6-0 AT 8:20 PM.
- Approval of February 13, 2012 City Council Regular Meeting Minutes
- Approval of February, 2012 Check Register:
Claim check numbers 52625 through 52719 in the amount of $128,026.72, payroll check numbers
3383 through 3394 in the amount of $265,290.99, voided AP check number 52112 (Yr 2011) had a
stop -payment issued and was replaced with check number 52673 ($0 impact to cash).
- Approval of ARCH 2O12 Administrative Budget and Work Program
- Approval ARCH Housing Trust Fund: Proposed Funding Sources Resolution
- Approval of 2012 Emergency Committee Work Plan
- Approval of Regional Aerial Mapping Funding Agreement and GIS Consultant Agreement for
Professional Services
- Acceptance of Interlocal Agreement for Public Works Grant Funds between King County Flood Cor
Zone District and City of Medina
- Receipt of Approved January 23, 2012 Park Board Meeting Minutes
- Receipt of Approved January 24, 2012 Planning Commission Meeting Minutes
OTHER BUSINESS
84 Avenue Northeast Joint Project Bid Award (8.20 pm)
Public works director provided staff report and responded to questions from council.
Council members each spoke to project.
City Council Minutes March 12, 2012
Page 3
ITEM CA-1
DRAFT
MOTION BOYD AND SECOND PHELPS TO APPROVE AWARD FOR 84 AVENUE
NORTHEAST VISION IMPROVEMENT PROJECT TO WATSON ASPHALT PAVING
COMPANY, TO AUTHORIZE CITY OF CLYDE HILL TO ADMINISTER CONTRACT, TO
AUTHORIZE MEDINA DIRECTOR OF PUBLIC WORKS TO OVERSEE INTERLOCAL
AGREEMENT WITH CLYDE HILL, AND TO REPRESENT MEDINA IN ANY
NEGOTIATIONS RELATED TO THE PROJECT. MOTION CARRIED 4-2 (BOYD,
DECKER, LUIS, PHELPS IN FAVOR; D. LEE AND J. LEE AGAINST; DICHARRY
ABSENT) AT 9:02 PM.
City Council Agenda Calendar (9:02 pm)
Council retreat items confirmed: shoreline master program update, communications,
council strategic goals, council committees, and department work plans.
April 23 study session preliminary item includes a tree code update discussion.
PUBLIC COMMENT
Mayor opened public comment period at 9:05 pm.
Medina resident Heija Nunn expressed her frustration with council's conversation
surrounding the 84 Avenue Northeast project, the lack of public feedback received and
criticized council for expenses incurred related to current lawsuits.
Medina resident Mark Nelson stated his opposition to remarks made by Mrs. Nunn and
said the walkway in Hunts Point discussed earlier was requested by the town for
pedestrian and bike access to the park and ride during construction.
Medina resident Wilma Edmonds thanked council for approving 84 Avenue Northeast
improvement project, said improvement projects have been discussed numerous times
over the years, and ample opportunities to comment and respond to city communications
about the current project have been available over the past year.
Public comment period closed at 9:11 pm.
ADJOURNMENT
MOTION PHELPS AND SECOND D. LEE TO ADJOURN THE MARCH 12, 2012
REGULAR MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 6-0
D/CHARRYABSEIV AT 9:11 PM.
The March 12, 2012 Regular Meeting of the Medina City Council adjourned at 9:11 pm.
The Medina City Council will hold its next Regular Meeting on Monday, April 9, 2012, at
6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina.
Michael Luis, Mayor Attest:
Rachel Baker, City Clerk
City Council Minutes March 12, 2012
Page 4
Invoke Number VendorName
12073025 Banc of America Leasing
Blumenthal Uniforms & Equipment
322840 Brat Wear
322353 Brat Wear
322477 Brat Wear
2/1/12 - 2/29/12 Dow Assoc. Cabot Dow Associates, Inc
3989 759B 2/17/12-3/17/12 Centurylink
3/2/12 Bldg. Insp. Clyde Hill, City of
12465
CNR, Inc
40158
Code Publishing Co.
2/23/2012
Cspalnterlocal
0016581-IN
Datonode Uc
0016481-IN
Datanode Llc
XFNN6P9K5 Dell Marketing LP
E-04
Eastside Transportation
407870
ENA Couriers Inc
13435931
Fred Pryor Seminars &
13435930
Fred Pryor Seminars &
18072
IACP NET/LOGIN
04-500007026 Issaquah, Clty of
AP Register Activity
March 2012
Account
Account Desufptton
001.000-000-521-2D-45-OC
Equipment -Lease & Rentals
VOID CHECK
OD1.000-000.521-20.22-OC
Uniforms
001.000.000-521-20.22.00
Uniforms
001-000-0W-521.20-22-OC
Uniforms
001-=-000.513-10-41.00
Professional Services
001.000-000-521-20-42-OC
Communications (phone,Pagers)
001-000.000-558-60.41-0E
Building Inspector Contract
001-OOD,DOD-518-90-48.00
Repairs & Main -Equipment
001-OOD-000-518-10-41-OC
Professional Services
001.000-000-521-20-49-4C
Dues,Subcriptlons,Memberships
001.000-000-521-20-41-05
IT Services
001-006-000-525-6048-OC
Repairs & Maint-Coach
0014*D-000-521-20-64-SC
Furniture & Equipment
001.000.000-519-90-49-04
Eastside Transportation Prog.
001.000-000-521-26-42.00
Communications (phone,Pagers)
001-OW-000-521-20.43-OC
Travel & Traming
001.000-000-521-20-43-OC
Travel & Training
001-OW-000-521.20-49-4C
Dues,Subcrlptions,Memberships
001-006-0OD-521.20.51-5C
Jail Service -Prisoner Board
2/29/12 JACKSON
Jackson, Allyson
OO1-0W-000-511-60.41.00
Professional Services
KC FINANCE
VOID CHECK
15548
Kenyon Disend, Pllc
001-OOD-000-515-20-4i-ic
City Attorney
15450
Kenyon Disend, Plic
001.000-000-Si5-20-41-SC
City Attorney
6 Medina-001
Law, Lyman, Daniel, Kamerrer & eogdanovich, P.S.
001.000.000.515-20-41-6C
Special Counsel
7 Medina-001
Law, Lyman, Daniel, Kamerrer & Bogdanovich, P.S.
ODi-000-OOD-515-20-41-6C
Special Counsel
7 Medina-002
Law, Lyman, Daniel, Kamerrer & Bogdanovich, P.S.
001-000-000-535-20-41.6C
Special Counsel
2/1/2012 - 2/29/2012 Michael's Dry Cleaning
2012-36 NW Police Accreditation Coalition
245" O'Brien, Barton, Joe & Hopkins, PLLP
001-OW-000-521.20-22-OC Uniforms
001.OW-=-521-20-49-4C Dues,Subcriptions,Memberships
001-000-000.512-50-41.2C Public Defender
Check Transaction
Check Date Number Detail Amount Transaction Notes
3/13/2012 52720 $211.13 3/12/2012 Copier Lease PD
52720 Total $211.13
52721 $0.00 (VOID CHECK)
3/13/2012 52722 $116.96 Uniform Shirt- Thomas
3/13/2012 52722 $1,229.63 Jackets - Kane, Yourkoski, Girlas
3/13/2012 52722 $425.41 Uniform - Martin Jacket
52722 Total $1,772.00
3/13/2012 52723 $262.50 Labor Consulting
52723 Total $262.50
3/13/2012 52724 $148.89 Fax Line - PD
52724 Total $148.89
3/13/2012 52725 $436.00 Bldg. Inspector Svcs. FEB 2012
52725 Total $436.00
3/13/2012 52726 $199.02 Phone Controller SW - Maint. Mar 2012
52726 Total $299.02
3/13/2012 52727 $93,95 Ord 884 MMC Update
52727 Total $93.95
3/13/2012 52728 $300,00 2012 Dues
52728 Total $300.00
3/13/2012 52729 $328.50 Monitoring Svcs. Feb 2012
3/13/2012 52729 $383.25 Router Repair MCC - PD
52729 Total $711.75
3/13/2012 52730 $2,852.24 New Server PD
52730Total $2,852.24
3/13/2012 52731 $40.00 ETP 2012 Annual Dues
52731 Total $40.00
3/13/2012 52732 $108.04 2/16/12 - 2/28/12 Court Courier
52732 Total $108.04
3/13/2012 52733 $79.00 Training - Kane
3/13/2012 52733 $79.00 Training - Meyer
52733 Total $158.00
3/13/2012 52734 $250.00 2012 Annual Dues
52734 Total $250.00
3/13/2012 52735 $90.00 1/12/2012 loil Housing
52735 Total $90.00
3/13/2012 52736 $357,50 Jan, Feb 2012Jet Noise Consultant
52736 Total $3S7.SO
52737 $0.00 (VOID CHECK)
3/13/2012 52738 $2,376.40 2/12/2012 City Attorney
3/13/2012 52738 $3,987.81 1/12/2012 City Attorney
S2738Total $6,364.21
3/13/2012 52739 $5,622.44 Chen v. COM Special Counsel
3/13/2012 52739 $7,485.23 Chen v. COM Special Counsel
3/23/2012 52739 $40.75 Whitney v. COM Special Counsel
52739 Total $13,148.42
3/13/2012 $2740 $99.69 2/12/2012 Dry Cleaning PD
52740 Total $99.69
3/13/2012 52741 $100.00 2012
52741 Total $100.00
8/13/2012 52742 $870.00 Public Defender
52742 Total $870.00
ITEM CA-3
1
Invoice Number
VendorName
190-620-100-7 1/21/12-2/21/12
Puget Sound Energy
8000015755
Satworx
85393
Seattle Mailing Bureau
85384
Seattle Mailing Bureau
P1104460
Seattle Police Department
1362
Sound Law Center
3170517390 Credit Staples Advantage
3170517391 Staples Advantage
3170517397 Staples Advantage
3170517396 Staples Advantage
3170517392 Staples Advantage
3170517398 Staples Advantage
3170517399 Staples Advantage
3170517389 Staples Advantage
3170517393 Staples Advantage
3170517394 Staples Advantage
3170517400 Staples Advantage
4696331
TW Telecom
2012020057
WA ST Dept of Enterprise Services
E899574 LARKIN
WA ST Dept of Licensing
E899573 SCHWEICKERT
WA ST Dept of Licensing
112005724
WA ST Patrol
Jan, Feb 2012 WEDLUND
Wedlund, Caroll
55331
Wide Format Company, The
63063010
Zap Sales And Service
1011660-20120229
Accurint - Account 1011660
3/2/12 -Exp Reimb Adams
Adams, Nancy
221822
Alexander Gow Fire Equipment Co.
996165814XO3162012
AT&T Mobility
Autonation
AP Register Activity
March 2012
Account
Account Description
001-000-000-518-10-47-OC
UtilityServ-Elec,Water,Waste
001-000-000-525-60-42-0C
Communications/Data-Coach
001.000-000-518-10.49-3C
Postcard, Public Information
001.000-000-558-60.41-55
Shoreline Consultants
001-000-000-521-20-09-4C
Dues,Subcriptions,Memberships
001-000-000-558-60-41.02
Hearing Examiner
001.000-000-518-10-31-OC
Office And Operating Supplies
001-000.000-518-10-31-OC
Office And Operating Supplies
001-000-000-518-SO-31-OC
Office And Operating Supplies
001.000-000.518-10-31-OC
Office And Operating Supplies
001.0110-000-518-10-31-OC
Office And Operating Supplies
001.000-000-518-1031-OC
Office And Operating Supplies
0014000-OW-518-10-31-OC
Office And Operating Supplies
001.000-OW-518-10.31-OC
Office And Operating Supplies
001-000-000-521-20-31-OC
Office Supplies
001-000-OW-521-20-31-OC
Office Supplies
001.000-000-521-20-31-OC
Office Supplies
001-000-OW-518-10-42-OC
Postage/Telephone
001.000-OW-521-20.64-1C
Furniture & Equipment
631-000-OW-589-12-52-8E
Dept Of Lic-Gun Permit-$18/21
631-000-000-589-12-52-88
Dept Of Lic-Gun Permit-$18/21
631-000-000-589-12-52-89
WA ST Patrol-Gun-Fbi ($24)
001.OW-OW-521-20-41-OC
Professional Services
001-000-000-558-60-41-55
Shoreline Consultants
001.000-000-521-20-31-4C
Police Operating Supplies
001.000.000-521-20.41.00
Professional Services
001-000-000-514-10-43-OC
Travel & Training
001-000-000-576-80-41-OC
Professional Services
001-000-000-521-20-42-OC
Communications (phone,Pagers)
VOID CHECK
Check
Transaction
Check Date
Number Detail Amount Transaction Notes
3/13/2012
52743
$1,372.04 1/21/12 - 2/21/12 CH Power
52743 Total
$1,372.04
3/13/2012
52744
$45.56 2/12/2012 SAT Phone MCC
527" Total
$45.56
3/13/2012
52745
$614.73 Mar-12, Printing, mailing CC Postcard
3/13/2012
52745
$564.64 SMP Open House Postcard
52745 Total
$1,179.37
3/13/2012
52746
$356.81 2012 Crime Stoppers Annual Dues
52746 Total
$356.81
3/13/2012
52747
$7,416.50 HEXSvcs
52747 Total
$7,416.50
3/13/2012
52748
($56.12) Return ink Cartridge
3/13/2012
52748
$21.89 Folders
3/13/2012
52748
$70.96 Pkg folders
3/13/2012
52748
$40.38 Wall Clock
3/13/2012
52748
$65.69 Digital Recorder
3/13/2012
52748
$107.30 Ink Cartridges - PW
3/13/2012
52748
$131.39 Laminator -PW
3/13/2012
52748
$112.24 Ink Cartridges
3/13/2012
52748
$165.19 paper, wipes, tissue PD
3/13/2012
52748
$58.68 cups, spoons, clipbd, envelopes PD
3/13/2012
52748
$80.10 files, folders PD
52748 Total
$797.70
3/13/2012
52749
$1,156.17 2/20/12 - 3/19/12 Bundled Telecom
52749 Total
$1,156.17
3/13/2012
52750
$814.15 Server Software - PD
52750 Total
$814.15
3/13/2012
52753
$18.00 License Fee - Larkin
3/13/2012
52753
$18.00 License Fee-Schweickert
52757 Total
$36.00
3/13/2012
52752
$38.50 CPL Checks
52752 Total
$38.50
3/13/2012
52753
$60.00 Jan -Feb 2012 Civel Sery Examiner
52753 Total
$60.00
3/13/2012
52754
$192.17 Posters-SMP Update
52754 Total
$192.17
3/13/2012
52755
$102.55 Sanitizer
52755 Total
$102S5
3/30/2012
52756
$54.75 Investigative Research Tool
52756 Total
$54.75
3/30/2012
52757
$77.71 Annual Report Training Exp Reimb.
52757 Total
$77.71
3/30/2012
52758
$438.00 Semi Annual Fire Inspection
52758 Total
$438.00
3/30/2012
52759
$284.17 2/9/12 - 3/8/12 NORCOM Connection
52759 Total
$284.17
52760
$0.00 (VOID CHECK)
ITEM CA-3
2
AP Register Activity
March 2012
Invoice Number
VendorName
Account
Account Descriptkm
12093616
Banc of America Leasing
001-000-000.521-2D-45.00
Equipment -Lease & Rentals
3/15/12 BAKER
Bank of Amerka-Business Card
001-OOD-000-518-10-31.00
Office And Operating Supplies
3/15112 BAKER
Bank of America -Business Card
001.000-000.518-10-31-OC
Office And Operating Supplies
3/15/12 BAKER
Bank of America -Business Card
001.OW-OW-518-10-31-OC
Office And Operating Supplies
3/15/12 BAKER
Bank of America -Business Card
001.OW-DO0.518-10-493C
Postcard, Public information
3/15/12 BAKER
Bank of America -Business Card
0014)00.000-518-30-45.00
Facility Rental
3/15/12 BAKER
Bank of America -Business Card
001.000-OOD-S18-30.45-OC
Facility Rental
3/15/12 YOURKOSKI
Bank of America -Business Card
001-000.000.521-20.31-OC
Office Supplies
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000400-521-20-31.00
Office Supplies
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000-000-521-20.31.00
Office Supplies
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000.000.521-20-31.00
Office Supplies
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000.000-521-20-31.00
Office Supplies
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000-00D-521-20-31.00
Office Supplies
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000-000.521-20.31-4C
Police Operating Supplies
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000.000-521-20-32-0C
Vehicle Expenses -Gas, Car Wash
3/15/12 YOURKOSKI
Bank of Amerce -Business Card
001-0OD-000-521-20-32.00
Vehicle Expenses -Gas, Car Wash
3/15/12 YOURKOSKI
Bank of America -Business Card
001.OW-000.521.20-32-OC
Vehicle Expenses -Gas, Car Wash
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000-000-521-20-32-0C
Vehicle Expenses -Gas, Car Wash
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000-000-521-20.32.00
Vehicle Expenses -Gas, Car Wash
3/15/12 THOMAS
Bank of America -Business Card
001.000-000.521-20-43-OC
Travel & Training
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000.000.521-20.43.00
Travel & Training
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000-000-521-20-48.00
Repairs & Maint-Equipment
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000.000.521-20-48-0C
Repairs & Maint-Equipment
3/15/12 YOURKOSKI
Bank of America -Business Card
001.000-000.525-6031-OC
Supplies
3/15/12 GRUMBACH
Bank of America -Business Card
001.000.00 -558-60-32-0C
Vehicle Fuel
3/15/12 GRUMBACH
Bank of Amerka-Business Card
001-000-000.558-60-41-55
Shoreline Consultants
3/15/12 GRUMBACH
Bank of America -Business Card
001.000-000.558-60-43.00
Travel & Training
3/15112 GRUMBACH
Bank of America -Business Card
001-000.00D-558-60.43.00
Travel & Training
3/15/12 GRUMBACH
Bank of America -Business Card
001.0OD-OOD-SS8-60-43-OC
Travel & Training
3/15/12 GRUMBACH
Bank of America -Business Card
001-000-000-558-60-43.00
Travel & Training
3/15/12 WILLIS
Bank of America -Business Card
001-000-OW-576-80.22.00
Uniforms
3/15/12 WILDS
Bank of Arreric"usiness Card
001-OW-000.576-80-22.00
Uniforms
3/15/12 WILLIS
Bank of Amerca-Business Card
101.000-000-542-30.31.00
Operating Supplies
050650D6 12/9/11- 2/9/12
Bellevue City Treasurer - Utilities
001-0DO.000.518-10-47.00
Utility 5erv-Elec,Water,Waste
05172008 12/6/11- 2/13/12
Bellevue City Treasurer - Utilities
001.000-000-576-80.47-OC
Utilities
OS066001 12/9/11- 2/9/12
Bellevue City Treasurer - Utilities
001-000-=-576-80-47-OC
Utilities
07522006 12/5/11- 2/9/12
Bellevue City Treasurer - Utilities
001.000.000.576.80.47-0C
Utilities
02623004 12/23/11- 2/27/12
Bellevue City Treasurer - Utilities
001.000-000-576-80.47.00
Utilities
90107027 12/23/11- 2/27/12
Bellevue City Treasurer - Utilities
001-00D-000-576-8047-0C
Utilities
521260
Bellevue, City of
001.000.000-576-80-41.00
Professional Services
929223
Blumenthal Uniforms & Equipment
001.000-000.521-20-22-OC
Uniforms
322827
Brat Wear
001.000-000.521-20-22.00
Uniforms
Check
Transaction
Check Date
Number Detail Amount Transaction Notes
3/30/2012
52761
$211.13 4/12/2012 Copier Lease PD
52761 Total
$21L13
3/30/2012
52762
$160.62 maint Kit - Xerox Phaser 8560
3/30/2012
52762
$23.43 Postage Meter Supplies
3/30/2012
52762
$438.50 Ink - Xerox Phaser8560
3/30/2012
52762
$235.41 Postage - CC Postcard
3/30/2012
52762
$iS9.00 April RecordsStorage#1367
3/30/2012
52762
$311.00 April Records Storage #1410
3/30/2012
52762
$54.72 Hardware for new server
3/30/2012
52762
$28.68 Evidence Rm Supplies
3/30/2012
52762
$100.08 Disposable shoe covers for patrol cars
3/30/2012
52762
$25.26 Adapter for PC
3/30/2012
52762
$132.35 File Folders - Accreditation
3/30/2012
52762
$6.51 Master Lock for prop room fridge
3/30/2012
52762
$50.28 Hardware - Evidence Room
3/30/2012
52762
$30.00 Good2Go Replenishment
3/30/2012
52762
$30.00 Good2Go Replenishment
3/30/2012
52762
$30.00 Good2Go Replenishment
3/30/2012
52762
$30,00 Good2Go Replenishment
3/30/2012
52762
$30.00 Good2Go Replenishment
3/30/2012
52762
$44.42 Meals for WASPC LEMAP Reviewers
3/30/2012
52762
$291.60 AlrfareforTraining - Kane
3/30/2012
52762
$30.90 Software - SO PC
3/30/2012
52762
$108.41 Reload of Win XP
3/30/2012
52762
$64,70 Tower Heater- MCC
3/30/2012
52762
$137.75 Registration - 2005 Tahoe
3/30/2012
52762
$236.77 SMP Update - Postcard
3/30/2012
52762
$839.28 Hotel - 2012 APA Conf.
3/30/2012
52762
$695.00 2012 APA Conf. Registration
3/30/2012
52762
$37.76 Airport Shuttle - 2012 APA Conf,
3/30/2012
52762
$297.60 RT Airfare - 2012 APA Conf.
3/30/2012
52762
$44.95 Uniforms - Pub Wks
3/30/2012
52762
$139.85 Uniforms - Pub Wks
3/30/2012
52762
$24.90 Win2ip Software App.
52762 Total
$4,869.73
3/30/2012
52763
$277,15 12/9/11- 2/9/12- City Hall
3/30/2012
52763
$336.95 12/06/11- 2/13/12 Medina Park & PW Shop
3/30/2012
52763
$88,97 12/9/11 - 2/9/12 Medina Beach Park
3/30/2012
52763
$52.32 12/5/11.2/9/12FairWeatherPark
3/30/2012
S2763
$40.93 12/23/11- 2/17/12 CH Beach Park
3/30/2012
52763
$37.32 12/23/11 - 2/27/12 Viewpoint Park
52763 Total
$833.64
3/30/2012
52764
$93.00 CH Water Review
52764 Total
$93.00
9/30/2012
52765
$61.27 Girias Duty Belt
52765 Total
$61.27
3/30/2012
52766
$53.38 Jacket Alterations
52766 Total
$53,38
ITEM CA-3
Invoice Number VendorName
91505909 CALPORTLAND
45178380498 1/28/12 - 2/27/12 Centurylink
;63739897598 3/17/12-4/17/12 Centurylink
45481830708 3/8/12-4/8/12 Centurylink
CHEVRON POUCE/CHEVRON STREET
)8330133264 3/16/12 - 4/15/12 Comwst
)8330133223 3/16/12-4/15/12 Comast
3130193587 2/25/12 - 3/24/12 Corncast
Records Network Mtg. - CRUM Crum, Linda
11037150031012 Crystal And Sierra Springs-Admin
5.29697E+12 Crystal And Sierra Springs -Police
5 29193E+12 Crystal And Sierra Springs-PW
OD16597-IN
Datanode Lic
0016604-IN
Datanode Lic
0016603-IN
Datanode LIc
0016602-IN
Datanode tic
0016601-iN
Datanode Lic
0016605-IN
Datanode LIc
76374
db Secure Shred
XFP7N62J9
Dell Marketing LP
49513
DKS Associates
15513
Dooley Enterprises, Inc.
6875
Eastside Public Safety Communiat'n
408114
ENA Couriers Inc
2/27-3/19/12 FINNIGAN Finnigan, Kristen
2/27-3/19/12 FINNIGAN Finnigan, Kristen
191527 Flex -Plan Services, Inc.
101857700D Gempier'sinc.
1018576999 Gempler's Inc.
1018SM17 Gemplees Inc.
1018580014 Gempler's Inc.
AP Register Activity
March 2012
Account
Account Description
101.000-000-542-30-31-OC
Operating supplies
001.000-0DO.518-10-42.00
Postage/Telephone
001-00D-000-521-20-42-OC
Communications (phone,Pagers)
001-000-000.576-80-47-OC
Utilities
VO4D CHECK
001.0W-000.521.20-48.2C Repairs & Maint-Cad
001.OW-DD0.521-20.4E-2C Repairs & Maint-Cad
001.000-000.576-80-42-OC Telephone/postage
001.0004=-521-20-43.00 Travel & Training
OD1-000.000-518-iD-31.0C Office And Operating Supplies
001-000.000-521-20-31-OC Office Supplies
001. )OD-000-576-80-31.00 Operating Supplies
001-00D-000-521-20-41-05
IT Services
001-000-000-521-20-41.05
IT Services
001.000-OW-521-20-41-05
IT Services
001.000-000.521-20.41-05
IT Services
001.000.000-521-20-41.05
IT Services
001.000-000.521-20-41-05
IT Services
001.000-OOD-518-10.41-OC
Professional Services
001.000.000.521-20.64-iC
Furniture & Equipment
101-0004)00-542-30.41-01
Prof Svcs- GCA 6496 SR 520
001.OW-000.521-20.31.6C
Ammo/Range (Targets, etc)
001.000-000.521-20-51.2C
Dispatch-EPSCA
001.000-000-521-20-42-OC
Communications (phone,Pagers)
001.000.000-525-6D-41-OC
Prof Serv-EP Coordinator
001.0004X&525.60-43.00
Travel & Training
001.000.000.514-10-49.00
Misc-Dues,Subscriptions
001-000-000.576-80-31-01
Maintenance Supplies
001-OW-000-576-MA24C
Telephone/postage
101.000-000-542-30-22-0C
Uniforms
101.000.000.542-30-31.00
Operating Supplies
Check
Transaction
Check [rite
Number Detail Amount Transaction Notes
3/30/2012
52767
$375.69 Gravel -Street Paths
52767 Total
$375.69
3/30/2012
52768
$100.76 1/28/12 - 2/27/12 CC line - City Hail
3/30/2012
52768
$148.76 3/17/12 - 4/17/12 Fax line - PD
3/30/2012
52768
$43.85 3/8/12 - 4/8/12 Alarm line - PW Shop
52768 Total
$293.37
52769
$0.00 (VOID CHECK)
3/30/2012
52770
$206.90 NE 12th St Camera
3/30/2012
52770
$206.90 NE 24th St Camera
3/30/2012
52770
$80.45 Internet - PIN Shop
52770 Total
$494.25
3/30/2012
52771
$29.97 Mtg Ca Auburn PD Exp Reimb.
52771 Total
$29.97
3/30/2012
52772
$58.81 Water -CH
52772 Total
$58.81
3/30/2012
52773
$98.03 Water -PO
52773 Total
$98.03
3/30/2012
52774
$29.23 Water -PW
52774 Total
$29.23
3/30/2012
52775
$881.48 V Install - PD
3/30/2012
52775
$1,231.88 Install new PD Server
3/30/2012
52775
$328.50 Repair PD Server
3/30/2012
52775
$07.00 PC Installation - PD
3/30/2012
52775
$657.00 Reinstall PD - Repaired Server
3/30/2012
52775
$689.85 Work on PD Server RAID
52775 Total
$4,445.71
3/30/2012
$2776
$38.26 Secure Shredding Svc
52776 Total
$38.26
3/30/2012
52777
$1,165.28 PC hardware - PD
52777 Total
$1,165.28
3/30/2012
52778
$1,482.50 1/1/12.3/2/12 Design Review SR 520
52778 Total
$1,492,50
3/30/2012
52779
$100.00 Ammunition
52779 Total
$100.00
3/30/2012
52780
$706.79 Monthly Radio Access Fee Mar 2012
52780 Total
$706.79
3/30/2012
52781
$169.85 3/1/12-3/15/12 Courier-PD
52783 Total
$169.85
3/30/2012
52782
$3,600.00 2/27-3/19 EMP Consultant
3/30/2012
52782
$75.00 Mileage - EMP Coord
52782 Total
$3,675.00
3/30/2012
52783
$51.10 Feb Admin Fee 2012
52783 Total
$51.10
3/30/2012
52784
$164.25 Saw Horse Brackets
3/30/2012
52784
$42.71 1 year free shipping
3/30/2012
52784
$198.80 Rain Jckt, Work Pants-PW Uniforms
3/30/2012
52784
$249.00 Tarps for mobile speed sensors
52784 Total
$654.76
ITEM CA-3
4
Invoice Number VendorName
9769678096 Grainger
MARCH - HANSON Hanson, Donna K
8081050
Home Depot Credit Services
5014734
Home Depot Credit Services
8027466
Home Depot Credit Services
3MOS3046
Horizon
138417A
intelligent Products Inc
3000097
KC Finance-Adult/3uvenite Detention
3000060
KC Finance-Adult/juvenile Detention
CD 2%_City020 KC Finance -Mental Health, Chemical
2000542 KC Office of Finance
AP Register Activity
March 2012
Account Account Description
101-000-000-542.30-31.00 Operating Supplies
001.000-00D-513-10-21-SC AutoAilowance
001.000.000-576-80-31.00 Operating Supplies
001-000-000.576-80.31-01 Maintenance Supplies
101.000.000.542-30-31-OC Operating Supplies
001.000-OW-576.80-31.00 Operating Supplies
101.00D-000-542-30-41-OC Professional Services
001.000-OOD-521-2G-51-SC Jail Service -Prisoner Board
001.000-000-521-20-51-5C Jail Service -Prisoner Board
001.000-OOD-519-90.51.3C King County Alcohol Control
001-OW-000-521-2D-42.00 Communications (phone,Pagers)
WRtA 8- 5818 KC Office of Finance -Water & Land Resource 101-0004)0D-542-30-41-0C Professional Services
FE812MED
Kirkland Municipal Court
11439
Lowe's Business Account
7632
Lowe's Business Account
18457
Lowe's Business Account
591999
Mastermark
95056144
McAfee
Medina Chevron
INVO73137
National Maintenance Contractors, LLC
18926
New World Systems
25691851
Northern Toot & Equip Co.
2246
Northwest Aed, Inc.
2/3/12 - 3/2/12 OTAK Otak
2/4/12.3/2/12 OTAK Otak
2/4/12.3/2/12 OTAK Otak
51170 PACE Engineers, Inc.
001.OW-OW-512.50-51-1C
Municipal Court-Traffic/NonTrf
001-000-000-576.80.31-OC
Operating Supplies
001-000-OW-576-80-31.00
Operating Supplies
0014=-OW-576-80.31-01
Maintenance Supplies
001-000.000.518-10-31.00
Office And Operating Supplies
001-000-000-518-90-41-SC
Technical Services
VOID CHECK
001.000-000-518-30.48.00
Repairs/maint-City Hall Bldg
001-000-OW-521-20-43.00
Travel & Training
1014)00.000-542-30-31.00
Operating Supplies
001.000.000.525.60-31-0C
Supplies
001.000-DOD-558-60-41-01
Planning Consultant
001.000.000.558-60.41-SC
Landscape Consultant
001.000.000.558-60.41-SC
Landscape Consultant
001.000.000-558-60.41-07
Engineering Consultant
Check
Transaction
Check Date
Number Detati Amount Transaction Notes
3/30/2012
52785
$59.13 12 Pairs Work Gloves
S278S Total
$59.13
3/30/2012
52786
$400.00 3/12/2012 Auto Allowance
52786 Total
$400.00
3/30/2012
52787
$27.47 Sanding belt, discs, and wood screws
3/30/2012
52787
$78.39 Mutt Mitt Garbage Containers
3/30/2012
52787
$79.96 New Posting Board Materials
52787 Total
$18S.82
8/30/2012
52788
$16.60 Irrigation Parts
S2788Total
$16.60
3/30/2012
52789
$5,120.00 Dog Waste Bags
52789 Total
$S,120.00
3/30/2012
52790
$660.05 Feb 2012 Prisoner Housing
3/30/2012
$2790
$132.01 January2012 Prisoner Housing
52790 Total
$792.06
3/30/2012
52791
$166.83 Q4 2011 Substance Abuse Fees
52791 Total
$166.83
8/30/2012
52792
$375,00 I -Net Connection - PD Feb 2012
52792 Total
$375.00
3/30/2012
52793
$90234 NPDES It -Medina Share
52793 Total
$902.34
3/30/2012
52794
$2,285.00 Court Filing Fees
52794 Total
$2,285,00
3/30/2012
52795
$13.49 5 Comers Planting -Animal Repellent
3/30/2012
52795
$18.65 Batteries, blades
3/30/2012
52795
$19.73 Mutt Mitt Garbage Containers
S2795 Total
$51.97
3/30/2012
52796
$36.52 Corp Seal Stamp
52796 Total
$36.52
3/30/2012
52797
$331.20 Email Defense Svcs. Mar 2012
52797 Total
$331.20
52798
$0.00 (VOID CHECK)
3/30/2012
52799
$533.00 Janitorial Svc Mar 2012
52799 Total
$533.00
9/30/2012
52800
$945.00 AEGIS 2012 Conf.Kane
528M Total
$945.00
3/30/2012
52801
$155.95 Tarps for snow sanders
S2801 Total
$156.95
3/30/2012
52802
$76.65 Respirator Masks
52802 Total
$76.6S
3/30/2012
52803
$11,059.00 2/3/12 - 3/2/12 Planning Svcs
3/30/2012
52803
$6,079.87 Tree Code Svcs
3/30/2012
52803
$4.08 McDougall L-2489 Tree Code Svcs
S2803 Total
$17,142.95
9/30/2012
52804
$1,150,00 CMP Svcs Feb 2012
52904Total
$1,150.00
ITEM CA-3
5
Invoke Number VendorName
840022-00 Pacific Power Generation
438327 Pacific Topsoils, Inc.
440178 Pacific Topsoils, Inc.
438328 Pacific Topsoils, Inc
440179 Pacific Topsoils, Inc.
31Retainage Par -Tech Construction, Inc.
PSFOA - ADAMS PSFOA
1906201007 3/1/12 - 3/21/12 Puget Sound Energy
9606201003 1/21-2/29/12 Puget Sound Energy
8254221586 1/24/12 - 3/22/12 Puget Sound Energy
8254229019 2/16/12 - 3/16/12 Puget Sound Energy
9239911002 FEB. Puget Sound Energy
3118551005 2/22/12 - 2/29/12 Puget Sound Energy
3118551005 1/21/12 - 2/21/12 Puget Sound Energy
FEB 2012 100510-100534 Roth Hill Engineering Partners
6012SS San Diego Police Equipment CO
WOOOIS755 FEB Satworx
D022900109 Seattle Times, The
63M Signature Landscape Services, Inc.
AP Register Activity
March 2012
Account
Account Description
001-000-000-576-80.48-OC
Repair & Maint Equipment
0014)00-000-576-80-41-04
Professional Services-Misc
001.OW-000.576-80-41-04
Professional Services -Mist
101.000-000-542.30-31-OC
Operating Supplies
101-000.000.542-3G-31.0C
Operating Supplies
307-000-000-594.19-49-12 Construction, Contractor, Other
001-000-000-514.1049-0C Misc-Dues,Subscriptions
001-OOo-000.518-10-47-OC
UtilityServ-Elec,Water,Waste
001.000.000-576-80.47-0C
Utilities
101.000-000.542-63-41.00
Street Light Utilities
101.000-000-542-63-41.00
Street Light Utilities
101.OW-000.542-63-41-0C
Street light Utilities
101-000-000-S42-63-41-OC
Street Light Utilities
301-000-000-542-63-41-OC
Street Light Utilities
001-000-000.558-60-41-07
Engineering Consultant
001.000-000.521-20-31.6C
Ammo/Range (Targets, etc)
001-000-000-525-60-42-OC
Communications/Data-Coach
001-OW-OW-518-10-44-OC
Advertising
001.000-000-576-80-41-0C
Professional services
2012-999 Snohomish County Sheriff - Corrections Bureau 001.000-000-521-20-51-SC Jail Service -Prisoner Board
196658245.065 Sprint
196658245-065 Sprint
196658245-065 Sprint
3171179852
Staples Advantage
3171179853
Staples Advantage
3170517395
Staples Advantage
4755817
TIN Telecom
2020147
Utilities Underground Location Ctr
DUES 2012-00401
WA Assoc of Sheriffs & Police Chief
001-000.000-518-10.42.00
Postage/Telephone
001-0004)00-521-20-42-OC
Communications (phax,Pagers)
001.000-000.576-80-42.00
Telephone/postage
001-000.000-518-10-31.00
Office And Operating Supplies
001.000-000-518-10-31.00
Office And Operating Supplies
001.000-000-518-30-31-OC
Office And Operating Supplies
001.000-000-518-10-42-OC Postage/Telephone
101.OW-000.542-30-47-0C UtifityServices
001.000-000-521-20-49-4C Dues,Subcriptions,Memberships
Check
Transaction
Check Date
Number Detail Amount Transaction Notes
3/30/2012
52805
$301.13 CH Gen. Maint.
52805 Total
$302-13
3/30/2012
52806
$108.50 Dump Yard Waste
3/30/2012
52806
$109.00 Dump Yard Waste
3/30/2012
52806
$124.94 Street Plantings - Mulch
3/30/2012
52806
$125.49 Street Plantings - Mulch
52806 Total
$467.93
3/30/2012
52807
$250.00 Pay App 11
52807 Total
$250.00
3/30/2012
52808
$2.5.00 2012 Dues- Adams
52809 Total
$25.00
3/30/2012
52809
$1,298.10 3/1/12.3/21/12 CH Power
3/30/2012
52809
$682.05 2 months 2/22/12, 3/22/12 PIN Shop
3/30/2012
52809
$81.08 2 months 2/23, 3/23 Street Lights
3/30/2012
52809
$24.65 2/16-3/16 NE 24th Camera
3/30/2012
52809
$1,744.95 2/12/2012 Street Lights
3/30/2012
52809
$40.01 2/22/12 - 2/29/12 NE 12th Camera
3/30/2012
52809
$43.70 1/21/12 - 2/21/12 NE 12th Camera
52809Total
$3,914.54
3/30/2012
52810
$19,716.21 Engineering 2/12/2012
52810Total
$19,716.21
3/30/2012
52811
$1,532.67 Ammunition
S28UTotal
$1,532.67
3/30/2012
52812
$45.56 Sat Phone - MCC
52812 Total
$45.56
3/30/2012
52813
$507.25 Feb 2012Legal Ads
S2813 Total
$S07.2S
3/30/2012
52814
$2,179.05 Medina Beach Park -Irrigation Repairs
52814Total
$2,179.05
3/30/2012
52815
$2,989.80 Jail Housing 2/12/2012
52815 Total
$2,989.80
5/30/2012
52816
$45.36 IS -Cell phone
3/30/2012
52816
$193.58 PD Cell phones
3/30/2012
52816
$159.81 PW Cell Phones
52816 Total
$388.75
3/30/2012
52817
$164.97 NCR Tape, clock, paper, clips, bands
3/30/2012
52817
$73.38 glass cleaner, paper, magic tape, p clips
3/30/2012
52817
$95.46 clocks, pads, waste basket
52817 Total
$333.81
3/30/2012
52818
$1,157.39 3/20/12 - 4/19/12 Bundled Telecom
52818Total
$1,157.39
3/30/2012
52819
$56.60 Feb 2012 Util Notifications
52919 Total
$56.60
9/30/2012
52820
$270.00 2012 Dues-Kane,Yourkoski, Thomas
52820 Total
$270.00
ITEM CA-3
6
Invoice Number VendorName
7512 WA Finance Officers Association
•F891017008121 WA ST Dept of Transportation
46937 WA ST Patrol
2011758
WAPRO
2011605
WAPRO
20306
WAPRO
2011587
WAPRO
52431
Washington Awards, Inc.
52536
Washington Awards, Inc.
2012-0149
Watershed Company, The
55587
Wide Format Company, The
55583
Wide Format Company, The
55586
Wide Format Company, The
March 2012 -WILLIS Wlllis,Joe
AP Register Activity
March 2012
Account Account Description
001-000-000-514-10-49-OC Misc-Dues,Subscriptions
001-000-000-576-80-32-OC Vehicle Fuel & Lube
001-D00.000-521-20-513C Access-WSP
001.000-000-518-10.43-OC
Travel & Training
001-000.000-518-10-43-OC
Travel & Training
001.000-000-518-10.49-2C
Dues, Subscriptions
001-000-000-521-20.43-OC
Travel & Training
001.000-000-518-10.31-OC
Office And Operating Supplies
001-000.000-518-10-31-OC
Office And Operating Supplies
001.000-000-558-60.41-55
Shoreline Consultants
001-OW-OW-518-10-31-OC
Office And Operating Supplies
001-000-000-518-10-49-4C
Photocopies
001-OW-000.521-20.41-OC
Professional Services
001-000-D00-576-8O-43-0C Travel & Training
2012 Training Conf. -Knott WSLEFIA- WA State Law Enforcement Firearms Instn 003-000.000-521-20.43-OC Travel & Training
2012 Training Conf. -Knott WSLEFIA- WA State Law Enforcement Firearms Instn 001-000-000-521-20-49-4C Dues,Subcriptions,Memberships
33524122 2/6/2012 Chevron (Police)
33635870 2/22/12 Chevron (PW Streets)
001.000-OW-521-20-32.00 Vehicle Expenses -Gas, Car Wash
101-OW-OW-542-30-48-OC Equipment Maintenance
Check
Transaction
Check Date
Number Detail Amount Transaction Notes
3/30/2012
52823
$50.00 2012 Dues -Adams
52821 Total
$50.00
3/30/2012
52822
$399.50 Fleet Fuel - PW
52822 Total
$399.50
3/30/2012
52823
$534.00 2012 UserAccess Fees
52823 Total
$MOO
3/30/2012
52824
$125.00 Spring 2012 Training Greytak
3/30/2012
52824
$125.00 Spring 2012 Training Baker
3/30/2012
52824
$75.00 Member Dues -Greytak
3/30/2012
52824
$125.00 Spring 2012 Training Crum
52824 Total
$450.00
3/30/2012
52825
$19.16 Consultant -Name Plates
3/30/2012
52825
$21.90 Fischer, Goodman Name Plates
52825 Total
$41.06
3/30/2012
52826
$4,308.95 2012 SMP Update
52826 Total
$4,308.95
3/30/2012
52827
$68.44 Business Cards-Amie Broadsword
3/30/2012
52827
$19.16 SU Dev.
3/30/2012
52827
$76.10 Business Cards-Sgt Kane
52827 Total
$163.70
3/30/2012
52828
$285.00 3/12/2012 Auto Allowance
52828 Total
$285.00
3/30/2012
52829
$100.00 Registration Fee, Annual Dues
3/30/2012
52829
$40.00 Registration Fee, Annual Dues
52829 Total
$140.00
3/30/2012
52830
$2,678.29 Police Vehicle Fuel
52830 Total
$2,678.29
3/30/2012
52831
$691.49 Tiger Truck Rep & Maint 2/22, 3/14/11
52831 Total
$69L49
Grand Total $137,589.84
ITEM CA-3
7
Medina City Council Regular Meeting
Monday, April 9, 2012
AGENDA BILL
. Subject: City Council Strategic Goals
Category: Consent ❑ Ordinance
❑ City Council Business ❑ Resolution
t5
Prepared: B Donna Hanson, y. Manager
Summary:
ITEM CA-4
❑ Public Hearing
❑ Other — Discussion
City Council held a retreat on March 26, 2012. At that time they reviewed the 2011 Adopted
Strategic Goals and updated them based on their priorities. Council members discussed each
goal and made minor changes as the result of progress made to date.
The attached summary lists the seven goals that are intended to build and implement the vision
for Medina over the next five to ten years. The list is intended to be a spring board for further
budget planning in all of the seven areas and is not in priority order. The common goals are as
follows:
SR-520 access and impacts
Local traffic and pedestrian safety issues
Facilities and Infrastructure, planning and funding
Public Safety and emergency preparedness
Comprehensive Plan and user friendly land use regulation
Financial sustainability
Communication strategy for optimum public awareness
Attachments:
Draft Strategic Goals revised 3-26-12
8 Impact: None
Stuff
Recommendation: Adop revised 2012 Strategic Goals
City Manager
Approval:
Proposed
Council Motion: I move to approve the updated strategicoals.
ITEM CA-4
Medina City Council 2012 Strategic Goals
Adopted 4-9-12
The following goals are not listed in priority order but reflect the City
Council's Strategic Goals for roughly the next five to ten years.
A. Highway 520: Protect Medina's interests impacted by SR 520 construction
project related to lid design, regional tolling, transit, park and ride lot, noise
walls, 84"' Ave., adjacent land use and partner with surrounding
communities for common interests
B. Local Traffic: Plan and implement strategies for traffic safety and calming,
to discourage speeding and cut -through traffic, encourage safe pedestrian
and bicycle access, and create visible entry points into the City
C. Public Safety: Maintain a full complement of police staff and promote
public safety through policies that support education, emergency
preparedness, effective and efficient use of technology in order to maintain
a safe and secure community
D. Facilities and Infrastructure: Continue capital improvement planning that
identifies needed projects and funding for maintenance and upkeep, shop
facilities, park expansion, pedestrian walkways and trails, and storm water
improvements
E. Land Use: Ensure that Medina's Comprehensive Plan, building and
zoning codes protects the natural suburban environment and the quality
and character of the City through processes that are clear and serve both
owners and neighbors
F. Finance: Ensure a sustainable budget whereby ongoing revenues meet
ongoing expenditures though the development and maintenance of sound
financial policies to include but not limited to maintenance of appropriate
fund balances
G. Communications: Maximize public awareness and involvement in City
business with continuous improvement of communication strategies and
industry standards to deliver timely information regarding city services,
programs, and events.
ITEM CA-5
City of Medina, Washington
PROCLAMATION
Celebrate Arbor Day
Whereas, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture
that a special day be set aside for the planting of trees; and
Whereas, this holiday, called Arbor Day, was first observed with the planting of more
than one million trees in Nebraska; and
Whereas, Arbor Day is now observed throughout the nation and the world; and
Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut
heating and cooling costs, moderate the temperature, clean the air, produce life-giving
oxygen, and provide habitat for wildlife; and
Whereas, trees are a renewable resource giving us paper, wood for our homes, fuel for
our fires, and beautify our community; and
Whereas, trees in our city increase property values; and
Whereas, trees, wherever they are planted, are a source of joy and spiritual renewal.
Now, Therefore, I, Michael Luis, Mayor of the City of Medina, do hereby
proclaim:
April 11, 2012 as ARBOR DAY
In the City of Medina, and 1 urge all citizens to celebrate Arbor Day and to
support efforts to protect our trees and woodlands, and
Further, I urge all citizens to plant trees to gladden the heart and promote
the well-being of this and future generations.
DATED this day of April 2012.
Michael Luis, Mayor
ITEM CA-5
Arbor Day Foundation
March 22, 2012
Mayor Michael Luis
501 Evergreen Point Road
Medina, WA 98039
Dear Tree City USA Supporter,
8
The Arbor Day Foundation congratulates Medina on being named a Tree City USA® community for 2011.
Residents of Medina should take pride in the fact that they live in a community where planting and
nurturing trees is a priority.
You already know that trees are a vital component of the infrastructure in cities and towns, providing
environmental and health benefits for your citizens. In fact. trees are a rare component of a community's
infrastructure in that they actually increase in value and service over time from a modest investment.
Enclosed is a press release for your convenience as you prepare to contact your local media to share this
commendable achievement with the public. We hope you are excited to share the significance of this
accomplishment. If you wish to receive this press release in electronic form, please email Randy Gordon,
Public Relations Manager of the Foundation, at programs@arborday.org. We will send it to you within
one business day.
The Tree City USA program is sponsored in cooperation with the National Association of State Foresters
and the USDA Forest Service. Today, more than 3,400 cities and towns have been recognized as a Tree
City USA community. State foresters are responsible for the presentation of the Tree City USA flag and
other materials. We will forward your awards to Linden Mead in your state forester's office. They will be
coordinating the presentation with you. It would be especially appropriate to make the Tree City USA
award a part of your community's Arbor Day ceremony
Again, we celebrate your diligence in improving the quality of life for the citizens of Medina and thank
you for creating a healthier, more sustainable world for us all.
Best Regards,
John Rosenow
Chief Executive
cc: Michael Luis
enclosure
Medina City Council Regular Meeting ITEM CA-6
Monday, April 9, 2012
AGENDA BILL
Subject: Lake Washington Aquatic Weed Control
Category: X Consent ❑ Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other— Discussion
Prepared_ Joe Willis Sr., Director of Public Works
Summary:
Hunts Point embarked on an aquatic weed control program for treatment of lake front weeds
along its Lake Washington waterfront a number of years ago. Under the program all of the lake
front owners, except one, receive applications of herbicides conducted by AquaTechnex to treat
the troublesome Eurasian Water-milfoil, Curly -leaf Pondweed and Brazilian Elodea. The
treatment while effective in the control of the weeds is not totally effective due to reintroduction
of the weeds from parts of Lake Washington where no treatment is undertaken. The Hunts Point
program is conducted through a Town administrative process whereby the Town pays for the
treatment and each owner reimburses the Town.
AquaTechnex has provided a proposal to accomplish this same treatment for residents of
Medina. Under their proposal, since a NPDES permit is required for the area to be treated,
AquaTechnex would apply for the permit this month at a cost of $2,750. Since there is not
enough time to solicit the extent of lake front ownership interest, apply for the permit and receive
coverage (60 days), and the first application date of Memorial Day week -end, the request is for
the City of Medina to cover the cost of the application fee and posted notices, so that any
resident desiring treatment of their lake frontage between now and Memorial Day could be
included in the treatment application and be billed individually by the vendor.
If the Council agrees, notice will be provided to the lake front residents with a request that they
notify the City of their intent to participate. This notice will be by postcard mailing with a request
that they notify the City by May11 th.
Attachment(s):
AquaTechnex Proposal
Budget/Fiscal Impact: $ 2,750 from Park Budget for Professional Services _
Approve the expenditure to apply for permit coverage to
apply aquatic weed treatment of Lake Washington frontage
Staff Recommendation: h' Medina.
--- — -- — ---- ---- Ina._ - -- CityManager A�roval:
I ve to approve the expenditure of $2,750 to apply for
permit coverage to apply aquatic weed treatment of Lake
Proposed Council Motion: Washington frontage within Medina.
ITEM FHOX 3005
Lynnwood, WA 98046
AquaTecln�ex Tel: (206) 462-0608
www.aauatechnex.com
`Advancing the Science of Lake Management
City of Medina
Attn: Joe Willis, Director of Public Works
501 Evergreen Point Road
Medina, WA 98039
City of Medina — Lake Washington Shoreline Scope of Work and Associated Costs
Western Washington is fortunate enough to have such a rich diversity of natural resources. One
of the most cherished is the fresh water of Lake Washington. Like many fresh water bodies in
our area, Lake Washington has been dealing with invasive and nuisance aquatic weeds for some
time. One of the most well-known of these aquatic weeds is the invasive species known as
Eurasian Water Milfoil. This species alone can reproduce rapidly and inundate large areas very
quickly. Other species may be present and become a nuisance which can be identified upon
inspection. For the City of Medina and residents living along the Lake Washington shoreline,
overgrowth of aquatic vegetation can present a real problem when accessing the lake. Due to the
size of Lake Washington eliminating the problem would be impossible. For this reason alone it is
in the best interest of every shoreline resident to invest in an aquatic plant management plan. The
considered scope of work and associated costs for managing the Lake Washington shoreline
within the City of Medina is broken down into five tasks. Table 1 at the end of this document
summarizes all tasks and costs associated.
Task 1: Obtain Coverage under the NPDES permit
Lake Washington is considered waters of the state and coverage under the Washington State
NPDES permit is required. Once approved, AquaTechnex would be pleased to manage all
preparation and filing for coverage. Our cost to file and obtain coverage is $2000.00. This is a
one time cost. There is an annual renewal fee estimated to cost $440.00 due in the summer in
order to extend the permit coverage into the next year. It is our recommendation that coverage is
maintained each year even if treatment is not desired to avoid a repeat filing charge.
The application for permitting is first filed through the Department of Ecology secure access
system. All components of the treatment sites or possible treatment sites, along with a site
review, are submitted to the DOE. A legal notice of intent to treat must be run twice in a local
newspaper. During the time between publications, the legal notice must be hand delivered or
mailed to all businesses and residents along the shoreline within a quarter mile of the proposed
treatment areas. At the end of the second publication of the legal notice a public comment period
begins and lasts thirty days. When the public comment period has expired DOE will issue
coverage, assuming any valid reasons to deny it. The minimum time between filing the permit
and obtaining coverage is 60 days.
For all proposed coverage areas of five or more acres, a Discharge Management Plan (DMP)
must be developed. This document outlines all characteristics of the water body, as well as all
ITEM CA-6
treatment options. This document is developed separately from the above requirements, but
must be included when filing for coverage. The costs for the development of the DMP total
$500.00. Costs cover time required for developing and submitting this plan.
Task 2: Aquatic plant Survey and Reporting
AquaTechnex staff will conduct a systematic survey of the permitted area early in the growing
season when plant growth is such that proper plant identification is possible. The entire littoral
zone of the permitted area will be inspected noting the overall plant community and key
components. This is followed by a systematic survey of the plant community using a weed rake.
Plant community characteristics will be documented and will include species collected and
relative abundance. All gathered information will be incorporated into the survey GIS database.
A written report and map will be generated noting identified plant communities and their
locations. All agreed upon treatment options will be applied to the survey generating a treatment
plan. An end of year survey is conducted as well to assess treatment performance and denote any
changes needed to the management program. This methodology includes the minimum required
surveying options in order to produce a lawfully abiding and effective treatment plan. Costs for
the survey and time necessary to produce the report total $1500.00.
Our team has continually upgraded and invested in state of the art Differential Global Positioning
System (DGPS) receivers and data loggers. The Trimble GeoXT we currently use allows us to
build a data dictionary with the plant species and density information prior to going into the
field. It also allows us to upload the aerial imagery and project files from ArcView so we can see
and manage our data collection on the water. We can also accurately record the location of the
plants as a point, polygon or line and link species and density attributes to those features. The
information is then processed into the Trimble Pathfinder software and the software performs
differential correction on the data. This provides sub -meter accuracy of the data collected. We
can then build shape -files which can be imported directly into ArcView. This allows us to build
maps that are extremely accurate very rapidly, which are important in the treatment decision
making process. The tools we use minimize costs for labor in terms of building maps and
reporting due to their extreme efficiency.
Task 3: Distribution of Required Public Notices
Before a treatment takes place, two notices must be distributed. These public notices are specific
to an upcoming treatment. The first is the Business and Residential notice that is delivered to all
businesses and residences along the shoreline within 1/4 mile of the treatment area. Notices are
delivered 10-42 days before the first treatment of the season takes place. The second notice is
posted along the shoreline of the treatment area on the actual day of treatment. This shoreline
notice is placed approximately every 100 feet along the shoreline within the treatment area and
extends 400 feet outside of the treatment areas.
The first notice, the Business and Residential Notice, is distributed once and includes all
products and proposed treatment dates for the season. As long the treatments for the season do
not deviate from what is in the B&R notice there will be no need to repeat this notification until
next year. The shoreline notice will have to be posted for each treatment which may take place.
ITEM CA-6
The cost for distributing the Business and Residential notice will be $150.00. The cost for
placing the shoreline notice will be $100.00 for each treatment which takes place.
Task 4: Treatment Options
The following are options provided for the purpose of herbicidal control of invasive species such
as Eurasian Water-milfoil, Curly -leaf Pondweed, and Brazilian Elodea:
Systemic Herbicide - Eurasian Water-milfoil
For the control of Eurasian Water-milfoil present along the Lake Washington shoreline within
the City of Medina we recommend treatment be conducted using a granular formulation of the
active ingredient Triclopyr under the product name Renovate OTF. This is a systemic herbicide
which has proven very effective in treating milfoil in areas of high water exchange and dilution.
This product is absorbed, killing the entire plant including the root crown. Triclopyr is a broad
leaf specific herbicide and will target Eurasian Water-milfoil directly not affecting native plant
communities. All treated plants will be permanently removed from the system. Due to the nature
of Eurasian Water-milfoil and the characteristics of the water body, the risk of re -infestation is
high. Future treatments will likely be necessary. Costs for this method of treatment are
$3.00/shoreline foot (treatment will extend 150 feet from shore).
Contact Herbicide Treatment — Curly -leaf Pondweed and Brazilian Elodea
Use of contact herbicides will be highly effective in treating invasive species such as Curly -leaf
pondweed and Brazilian Elodea, which are not effected by Triclopyr. Curly -leaf pondweed and
Brazilian Elodea are known to inhabit this area of Lake Washington and the permit will allow for
a certain percentage of the shoreline (based on the total acreage of the lake) to be treated. We
recommend the use of the active ingredient Diquat. There would be a twenty-four hour swim
restriction within the treated area associated with this treatment. Costs associated with this
treatment are $2. 1 0/shoreline foot (treats 150 feet from shore).
Task 5: End -of -year reporting
There are two end -of -year reporting duties that AquaTechnex performs. One is to produce a
report submitted to the City of Medina summarizing the years tasks completed and the
effectiveness of all treatments performed. This report is standard for all AquaTechnex services
performed during a given year. The second report is required by the Department of Ecology
(DOE) summarizing all herbicidal treatments conducted. Costs associated for both reports total
$500.00/treatment year.
ITEM CA-6
Table 1:
Task
Descri lion
Cost
Coverage under NPDES
Develop and file application
$2500.00 (Includes coverage
permit
and DMP for coverage under
application and DMP,
the NPDES permit
development and filing)
Visual survey and rake toss
(plant species identification
Aquatic plant survey and
and plant community
$1500.00/survey
reporting
assessment), treatment
development, formal report,
and GIS map production
Business and Residential
Hand/mail deliver notices of
$150.00 (Printing and labor
Notice
intent to treat
costs)
Shoreline Notice
Placed along the shoreline on
$100.00 (Printing, material,
the day of treatment
and labor)
Renovate OTF
Systemic herbicide used to
$3.00/shoreline foot (treats
treat Eurasian Water-milfoil
150 feet from shore)
Reward
Contact herbicide used to treat
$2.10/shoreline foot (treats
exposed vegetation above
150 feet from shore)
sediment
End of year reporting
Required reporting of all
$500.00/treatment year
treatments conducted within a
'ven year and report to city
Permit Renewal Fee
Paid in the summer to extend
$440.00/year
coverage through the next year
*Washington State sales tax will be added to all above costs/tasks
Adam Harrow
Aquatic Specialist
AquaTechnex, LLC.
Phone: (206) 462-0608
Email: aharrow@a9uatechnex.com
Web: www.aquatechnex.com
Medina City Council Regular Meeting ITEM CA-7
Monday, April 9, 2012
AGENDA BILL
Subject: King County Conservation District Award Agreement
Category: X Consent El Ordinance El Public Hearing
9
❑ City Council Business ❑ Resolution ❑ Other — Discussion
_Prepared By: Joe Willis Sr., Director of Public Works
Summary:
The Public Works Director submitted an application for King County Conservation District
Funding to improve the water quality in the Medina Park stormwater ponds.
The project was approved for grant funding by the District Board of Supervisors in February
2012 with the funding allocation revised to $25,132 in March. The attached Award Agreement
includes the original application and the funding amendment.
The awarded funds will be utilized to provide for consultant services to provide water quality
sampling, testing, and analysis; evaluation of low cost treatment options; implementation of low
cost treatment; and development of a drainage basin management strategy to achieve long
term water quality in the ponds.
AquaTechnex has provided a proposal to accomplish these tasks and to obtain the necessary
permits for treatment, provide the treatment, and participate in community education and
outreach to improve the overall water quality of the Medina park ponds. Their proposal is a
separate item on the Council's agenda.
Attachment(s):
Award Agreement Between King County Conservation District and The City of Medina
Budget/Fiscal Fact:
Staff Recommendation:
$ 25,132 revenue
Approve the Award Agreement and Authorize the City
MVaVr to Sign the Agreement.
I moire to Approve the Award Agreement Between King
County Conservation District and The City of Medina and
Proposed Council Motion: Authorize the CiV Manager to Sign the Agreement.
ITEM CA-7
Joe Willis
From: Michael Jones <michael Jones@kingcd.org>
Sent: Tuesday, February 14, 201210:20 AM
To: Joe Willis
Subject: Notice of Grant Award
Follow Up Flag: Follow up
Flag Status: Flagged
Dear Joe,
On behalf of the King Conservation District Board of Supervisors, congratulations on the award of a
Member Jurisdiction grant for the City of Medina: Medina Park Pond Water Qualify Study project. The
Board is pleased to support your project and looks forward to its successful implementation.
In the near future, you will receive a draft Agreement for Award of Member Jurisdiction & WRIA
Forum Grant to be signed by City of Medina representatives. Prior to receiving the Agreement, feel
free to contact me with any questions you may have about the grant award or the agreement process.
Sincerely,
M"Aa&,z S Jvne4-
Grant Assistant
King Conservation District
Phone(425)282-1921
email. michael.iones@kingcd.org
IM"A��' '-'
AGREEMENT FOR AWARD
OF KING CONSERVATION DISTRICT MEMBER JURISDICTION GRANT
City of Medina
This Agreement is made between the King Conservation District Number 9, a municipal
corporation in King County, Washington, located at 1107 SW Grady Way, Suite 130, Renton,
WA 98057 (referred to herein as "District"), and the City of Medina, a municipal corporation in
King County, Washington, located at 501 Evergreen Point Road, Medina, WA 98039 (referred to
herein as "Recipient"), for the purposes set forth herein.
SECTION 1. RECITALS
1.1 Whereas, the District is a special purpose district organized and existing under
authority of Chapter 89.08 RCW which engages in certain activities and programs to conserve
natural resources, including soil and water, which activities are declared to be of special benefit
to lands; and
1.2 Whereas, pursuant to RCW 89.08.400, King County has authorized and imposed a
system of assessments to finance the activities and programs of the District; and
1.3 Whereas, pursuant to RCW 89.08.220, RCW 89.08.34I and/or Chapter 39.34
RCW, the District is authorized to enter into agreements with municipal entities and agencies
(governmental or otherwise), or their designees, in order to carry out and facilitate the activities
and programs of the District to conserve natural resources, and
1.4 Whereas, the District has reviewed the grant application submitted by Recipient
and has determined that the application meets the requirements of Chapter 89.08 RCW and the
District's policies and procedures for awarding grants; and
1.5 Whereas, the District and Recipient desire to enter into this Agreement for the
purpose of establishing the terms and conditions relating to the District's award of a grant to
Recipient.
SECTION 2. AGREEMENT
2.1 The District agrees to award Recipient a grant in the total amount of Twenty Five
Thousand One Hundred Sixty Eight Dollars ($25,168.00) from 1996-2011 assessments. Grant
funds shall be used by Recipient solely for the performance of the work described in Exhibit
which is attached hereto and incorporated herein by this reference. The District shall pay the
grant funds to Recipient in accordance with the District's policies and procedures, including but
not limited to, the policies and procedures contained in the Member Jurisdiction & WRIA Forum
Grant Application Instructions and Policies, provided that such funds have been collected and
received by the District.
Page I of 4
ITEM CA-7
2.2 Recipient represents and warrants that it will only use the grant funds for the work
described in Exhibit A, which may be amended by the parties pursuant to Paragraph 3.3 of the
Agreement. Recipient shall be required to refund to the District that portion of any grant funds
which are used for unauthorized work. Further, Recipient agrees to return to the District any
grant funds that are not expended or remain after completion of the work covered by this
Agreement.
2.3 Recipient acknowledges and agrees that the grant funds may only be expended on
work which shall be entirely within the District's jurisdictional boundaries. The following
municipal entities are not within the District's jurisdictional boundaries; Enumclaw, Federal
Way, Milton, Pacific, and Skykomish. Recipient shall be required to refund to the District that
portion of any grant funds which are used for work performed outside the District's jurisdictional
boundaries.
2.4 In the event the scope of work authorized by this Agreement includes the use of
grant funds to purchase houses located on real property within a flood hazard area, Recipient
acknowledges and agrees that grant funds may only be used for such purposes if the houses to be
purchased were constructed before floodplain mapping or sensitive areas regulations were in
place for that area. Recipient shall be required to refund to the District that portion of any grant
funds which are used for unauthorized purposes.
2.5 Recipient shall be required to provide the District with biannual financial and
project progress reports, along with an annual summary report. Financial and project reports
shall be due June 30 and November 30 each year. The Recipient shall also be required to submit
to the District a final report which documents the Recipient's completion of the work in
conformance with this Agreement within thirty (30) days after the completion of the work. The
final report shall, among other things, summarize the project's successes and shall address the
regional benefits accomplished by the work. The final report shall also identify any obstacles or
challenges which were encountered during the work, along with general recommendations
regarding ways to avoid such obstacles or challenges in the future. If requested, Recipient agrees
to provide the District with additional financial or progress reports from time to time, at
reasonable intervals.
2.6 Recipient's expenditures of grant funds shall be separately identified in the
Recipient's accounting records. If requested, Recipient shall comply with other reasonable
requests made by the District with respect to the manner in which project expenditures are
tracked and accounted for in Recipient's accounting books and records. Recipient shall maintain
such records of expenditures as may be necessary to conform to generally accepted accounting
principals and to meet the requirements of all applicable state and federal laws.
2.7 Recipient shall be required to track project expenses using the Budget Accounting
and Reporting System for the State of Washington ("BARS").
Page 2 of 4
ITEM CA-7
2.8 The District or its representative shall have the right from time to time, at
reasonable intervals, to audit the Recipient's books and records in order to verify compliance with
the terms of this Agreement. Recipient shall cooperate with the District in any such audit.
2.9 Recipient shall retain all accounting records and project files relating to this
Agreement in accordance with criteria established in the Revised Code of Washington and the
Washington State Archivist.
2.10 Recipient shall ensure that all work performed by Recipient or its employees,
agents, contractors or subcontractors is performed in a manner which protects and safeguards the
environment and natural resources and which is in compliance with local, state and federal laws
and regulations. Recipient shall implement an appropriate monitoring system or program to
ensure compliance with this provision.
2.11 Recipient agrees to indemnify, defend and hold harmless the District, its elected
or appointed officials, employees and agents, from all claims, alleged liability, damages, losses to
or death of person or damage to property allegedly resulting from the negligent or intentional acts
of the Recipient or any of its employees, agents, contractors or subcontractors in connection with
this Agreement.
2.12 Recipient agrees to acknowledge the District as a source of funding for this
project on all literature, signage or press releases related to said project.
SECTION 3. GENERAL PROVISIONS
3.1 This Agreement shall be binding upon and inure to the benefit of the parties
hereto and their respective successors and assigns.
3.2 This Agreement constitutes the entire agreement between the parties with respect
to the subject matter hereof. No prior or contemporaneous representation, inducement, promise
or agreement between or among the parties which relate to the subject matter hereof which are
not embodied in this Agreement shall be of any force or effect.
3.3 No amendment to this Agreement shall be binding on any of the parties to this
Agreement unless such amendment is in writing and is executed by the parties. The parties
contemplate that this Agreement may from time to time be modified by written amendment
which shall be executed by duly authorized representatives of the parties and attached to this
Agreement.
Page 3 of 4
ITEM CA-7
3.4 Each party warrants and represents that such party has fall and complete authority
to enter into this Agreement and each person executing this Agreement on behalf of a party
warrants and represents that he/she has been fully authorized to execute this Agreement on behalf
of such party and that such party is bound by the signature of such representative.
DISTRICT:
By
Name
Title
Date
Approved as to Form:
DISTRICT LEGAL COUNSEL:
By 64, I.Ae�
Name F-(
Date —IL
RECIPIENT:
0A
Name
Tide
Date
Approved as to Form:
RECIPIENT'S ATTORNEY:
By
Name
Date
Page 4 of 4
CA-7
Member Jurisdiction
& WRIA Forum Grant Program
Kft dart District Agreement Amendment Request
Instructions: To request an amendment to your Grant Award, complete this form and submit it to the King
Lbnservation District You will receive a written response back from the District either approving or denying the
request Attach any supporting documents you think will aid the review of Your reouest
WRIA Forum (if applicabler N/A
Grantee: City of Medina
Project Title: Medina Park Pond Water Auality.,sl;I& Project
Agreement Year. 20:U
Request to Amend Grant Award in the following manner (check all applicable categories and provide
details in space provided below or attachments where Indicated):
Change the Project Completion Date from to
❑ Extend project up to 90 days past original completion date
❑ Extend project in excess of 90 days past original completion date
❑ Extend project due to permit and/or construction delays
❑ Other (e g., matching funds delay
Change the Project Scope of Work (attach competed Scope of Work Revision Detail form)
❑ Increase scope of work at some funding level
❑ Increase scope of work and request additional funds
❑ Decrease scope of work at same funding level
❑ Decrease scope of work and request additional funds
❑ Decrease scope of work and return funds
❑ Other (describe and provide explanation below)
Change the Project Budget (attach completed Budget Revision Detail Form)
❑ Reallocate funds among awarded budget item(s) within 10% of total grant award
❑ Reallocate funds to new budget item(s) within 10% of total award
❑ Revise budget in excess of 10% of total grant award
® Other (eg., request additional funding)
Other Category of Review
❑ Cancel project and return funds
❑ Cancel project and fund new grant proposal (attach Grant Application)
❑ Change applicant/principle partners without change In scope of work and funding level
❑ Other (describe and provide explanation below)
Describe the proposed amendment identify how the new proposal differs from the awarded grant, and
provide the reason/justification for the request (attach additional pages if more space is needed).
Revising award to reflect actual funding available/collected which equals less than original award.
Authorized Signature. Funded Entity Date
Authorized Signature, Forum (when applicable) Date
❑ Request approved
❑ Request denied (see attached for explanation)
❑ Additional information requested (see attached for requested information)
Authorized Signature, King Conservation District Date
ITEM CA-7
r� w-
Kong Conservation Disbict
Member Jurisdiction
& WRIA Forum Grant Program
Revised Project Budget Use the tables below to compare the awarded project budget to the proposed revised
project budget. Alternatives for completing the tables include inserting the budget table from the original grant
application to replace the Awarded Project Budget table; inserting the budget summary table from the most
recent copy of the project expense report to replace the Proposed Revised Budget table; attaching budgets from
a matching fund grant that clearly identifies the revised allocation of KCD Special Assessment funds.
Grantee: City of Medina Project Name: Medina Pond Water Quality Projec
Awarded Project Budget (name as grant applkxtlon budget)
Other Funds
Other
KCD Funds
el cc idly;
Funds
Total
'Pecily)
Cy, -,
ha:,,;
Salaries and
Benefits
Travel/Meels
/Mge
Offlce/FIeW
SuppNes
Contracted/P
25,168.00
25,168.0C
Lard
Ac9
Pen hilts
(specify)
TOTAL ; @y
25,166.00
0.00
0.00
28,168 00
svk-roe)
Proposed Revked Budget (same as bnkwffwt%m In most record Expense Report-1TO actual expenditures)
Other Fends
Other
KCD Funds
IspeOf)
Funds
Total
i5p::Cil;'
(by fine
it a/n)
Salarke and
Beref t{
TrawwMeaht
/MYsags
OMWFkld
Suppose
Con&wted/P
rofessional
25,132.07
25,132.07
Land
Permits
Other
,sp: cify)
TOTAL (by
25,1.32.07
0.00
0.00
25,132.07
5 au' La)
ITEM CA-7
Member Jurisdiction
& WRIA Forum Grant Program
Kft ConwivaUw District Grant Application
Project Title: Medina Park Pond Water Quality Study
Applicant: City of Medina
Contact: Joe Willis Sr
Principal Partners (if any):
Title: Director of Public Works
Address: 501 Evergreen Point Road
Medina, WA 98039
Total Project Cost: $26,168
WRIA Funding X Jurisdiction Funding
KCD Funding Requested: 25,168
Phone: 425-233-6438
Project Start Date: 3/1/12
Fax:
Project End Date: 12/30/12
E-mail: jwillis@nvedina-wa.gov
1. Project Description - provide a brief description of the project that summarizes what you will
do, how you will do it, and why you will do it. Consider the following in the answer to this
question: what pressing need will be addressed by the project or what promising opportunity will
be capitalized on? Who or what will benefit or be positively and negatively affected?
The existing surface water ponds in Medina Park provide catchment and detention for a 177
acre developed urban area. The pond overflow outlet discharges excess storm water runoff
into a channel that passes through a residential area for approximately 2000 linear feet until it
reaches Lake Washington. The water quality of the ponds during low flow spring and
summer months results in algae bloom which is an indicator of phosphorus concentration.
Since the ponds are surrounded by a park with walking paths and picnic/playground areas,
and eventually flows to Lake Washington, the pond water quality is of concern for the
community and Salmon recovery efforts in Lake Washington.
The Conservation District funding will be used to hire a water quality consultant to conduct
water quality testing, recommend basin management strategies, and evaluate low cost
treatment alternatives. The funding source will be acknowledged in the findings and report.
Also in 2012, King County Flood Control funding will be utilized to design and construct a
pond outlet control system that will allow more surface water storage during rainfall events
and metered discharge to reduce downstream flooding during heavy rainfall events.
2. Natural Resource Improvement Actions - describe how the project will address a
minimum of one of the natural resource improvement actions described on page 1 of the
application instructions. Consider the following in your answer to this question: What
Member Jurisdiction & WRIA Forum Grant Program, Application • July 21, 2008 9 Page 9 of 11
t
ITEM CA-7
natural resources will be improved? What are the known needs, gaps or deficits that will
be addressed? What are the known benefits to soil, water, air, plants, fish and wildlife,
landowners?
Following the water quality testing and identification of pollutants, implement low cost
pond treatment solutions if applicable.
Consult with King Conservation District on basin management strategies prior to
conducting outreach to residents and commercial managers.
Conduct outreach with measures for implementation to reduce pollutants before they
reach the surface water ponds.
Continue to monitor water quality and improve outreach efforts.
The benefit from the project will be improved water quality of the surface water ponds.
3. Project Activities and Measurable Results - using the table below, list specific project
activities to be completed, the timetable for the activities, and the deliverables
associated with those activities. Consider the following in your answer to this question:
What actions, Interventions, programs, services will be deployed?
Activity Description
Deliverables
Timeline
1.
Advertise for Consultant
Selection of consultant
1st quarter
2012
2.
Establish sampling program
Sampling plan
2 quarter
2012
3.
Sampling
Testing results and evaluation.
Spring -fall
2012
4.
Consider Pond Treatment
Implement low cost treatment
Spring -fall
2012
5.
Development of Basin
Management Plan
Strategies for implementation
Fall 2012
6.
Conduct public outreach
Recommended measures to
improve waterquality
Fall 2012
7.
8.
9.
10.
4. Effectiveness (see page 2 of application instructions for definition) - describe how the
project will effectively implement the natural resource improvement measures identified
in question No. 2 above. Consider the following in your answer to this question: Why is
Member Jurisdiction & WRIA Forum Grant Program, Application • Jury 18, 2008 • Page 9 of 11
ITEM CA-7
the primary applicant the best entity to deliver the proposed
program/service/intervention? What is the capacity of the primary applicant to deliver
the proposed program/service/intervention? What tools, services and partners will be
brought to bear?
Medina owns Medina Park and has implemented a Stormwater Management System
under Phase II NPDES permitting. Water quality testing is needed to identify
pollutants and potential measures to reduce them. The City does not have a water
quality expert, but will utilize a consultant with demonstrated expertise to conduct the
testing, evaluation, and prepare recommendations for consideration.
The baseline and follow up water quality testing will allow the City to consider low cost
treatment alternatives, and target educational outreach.
5. Efficiency (see page 2 of application Instructions for definition) - describe how the
project will efficiently implement the natural resource improvement measures identified
in question No. 2 above. Consider the following in your answer to this question: How will
the proposed program/service/ intervention engage in conjunction with related efforts?
How does your strategy best leverage resources?
The water quality testing will be accomplished in compliance with Department of
Ecology water quality testing parameters. Since a portion of the basin includes
maintenance facilities, early efforts will include testing of the stormwater conveyance
system downstream from them. Should pollutants be present in the samples that will
identify a point source, field investigation will be conducted to identify alternative
methods of control or treatement.
Basin management strategies will involve resident, groundskeeper, and commercial
manager education. Education efforts will focus on measures that residents and
commercial managers can implement to improve the water quality of their stormwater
discharge.
I believe these strategies will provide a more comprehensive approach for longer term
water quality improvement.
S. Equity (see page 2 of application instructions for definition) - describe how the project
will equitably implement the natural resource improvement measures identified in
question No. 2 above. Consider the following in your answer to this question: In what
Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 11 of 11
ITEM CA-7
part of the District will the proposed program/service/intervention occur? Who is the
target audience and what demographic section of the community will be affected?
Basin management strategies will involve resident, groundskeeper, and commercial
manager education. Education efforts will focus on measures that residents and
commercial managers can implement to improve the water quality of their stormwater
discharge.
7. Evaluation of Intended Results - describe the evaluation mechanisms you will use to
track, document, and report that the project has achieved the intended results described
in questions 1- 3.
Initial water quality testing will identify pollutants, provide definition for strategies to
address them both short term and long term, and provide recommended treatment
alternatives for consideration. Follow up testing after public outreach will be conducted
to determine effectiveness and focus on identified pollutant control options.
S. Project Budget & Expenses
Budget item
KCD Funds
Other Funds
(specify)
Other Funds
(specify)
Total
Salaries and Benefits
Travel/Meals/Mileage
Office/Field Supplies
Contracted/
Professional Services
25168
25,168
Land Acquieftion
Permits
Other (specify)
Other (specify)
Other (specify)
TOTAL
25,168
25,168
9. KCD Acknowledgement - Describe how the KCD will be acknowledged as a source of
funding for the proposed program/service/intervention (see Grant Program Overview &
Policies, General Grant Program Policies, #6).
Project funding acknowledgement will be provided In reports and on the City web site.
Joe W. Willis Sr, P.E., P.L.S. 2/8/2012
Authorized Signature Date
Member Jurisdiction & WRIA Forum Grant Program, Application • July 18, 2008 • Page 12 of 11
ITEM CA-7
1 mi U
Medina City Council Regular Meeting ITEM CA-8
Monday, April 9, 2012
AGENDA BILL
Subject: Approval of Professional Services for Medina Park Ponds Water Quality Project
Category: X Consent El Ordinance 0 Public Hearing
0 City Council Business ❑ Resolution ❑ Other — Discussion
Prepared BY: Joe Willis Sr., Director of Public Works
Summary:
The Public Works Director submitted an application for King County Conservation District
Funding to improve the water quality in the Medina Park stormwater ponds.
The project was approved for grant funding by the District Board of Supervisors in February
2012 with the funding allocation revised to $25,132 in March. The attached Award Agreement
includes the original application and the funding amendment.
The awarded funds will be utilized to provide for consultant services to provide water quality
sampling, testing, and analysis; evaluation of low cost treatment options; implementation of low
cost treatment; and development of a drainage basin management strategy to achieve long
term water quality in the ponds.
AquaTechnex has provided a proposal to accomplish these tasks and to obtain the necessary
permits for treatment, provide the treatment, and participate in community education and
outreach to improve the overall water quality of the Medina park ponds. Their proposal is
attached.
Attachment(s):
AquaTechnex Proposal
Not To Exceed $25,132 from KC Conservation District
BudgettFiscal Impact: Funding
--- ------ ---
Approve the AquaTechnex Scope of Work Proposal with a
Not To Exceed Provision of $25,132 and Authorize the
Staff Recommendation: k7or 9f Public Works to oversee the proiect.-
City Manager Approval:
m e to
Approve the AquaTechnex Scope of Work Proposal
with a Not To Exceed Provision of $25,132 and Authorize the
Proposed Council Motion: Director of Public Works to oversee the
AquaTedwex
Advan ng the Suenc e o1 Lake Mmiagen;ent "
City of Medina
Attn: Joe Willis, Director of Public Works
501 Evergreen Point Road
Medina, WA 98039
ITEM Q�J.
Box sari
Lynnwood, WA 98046
Tel: (206) 462-0608
www.aauale-chnex.com
City of Medina — Medina Park: Water Quality Testing and Nutrient Mitigation Proposal
The City of Medina has in its possession a jewel located in the southern region of the city known
as Medina Park. The Park -Medina Park combines two ponds, walking paths, and large open
grassed areas to create a natural and aesthetically pleasing setting for residents to enjoy. Medina
Park's two ponds have many issues associated with urban storm water systems.
The two ponds located in the heart of the park are approximately .75 acre and 1.5 acres in size,
with an average depth range of 4-6ft. The two ponds provide a runoff water catchment and
detention of approximately 177 acres of developed urban area. They are hydraulically connected
through a central stream and the flow rate is controlled through an adjustable weir system. Water
exiting the ponds flows through a channel for approximately 2,000 linear feet and discharges into
Lake Washington.
Due to the high volume of nutrients flowing into the ponds from the surrounding water shed,
water quality has become of concern. The effects of high nutrient content within the ponds can
be seen by the presence of algae blooms, and the buildup of organic material. Phosphorus is a
limiting nutrient in plant and algal growth, and high phosphorus levels are an indication of poor
water quality. The primary focus of this document is to provide a detailed description of work
and estimated costs associated with implementing a water quality testing program,
recommendations for basin management strategies, and evaluating treatment alternatives.
Water Quality Testing Program
AquaTechnex can provide accredited laboratory testing for use in water quality analysis. in order
to identify possible pollutants suspected of contributing to the poor water quality of the Medina
Park ponds. We recommend a Water Quality Baseline and sediment analysis. Within a Water
Quality Sampling Program, sampling is to be conducted early in the spring season before
nutrients become tied up in vegetative growth. A water quality analysis will allow for a full
profile of the pond's current operating status. Secondary testing is recommended to take place at
the conclusion of each season a treatment plan is implemented. We further recommend that
testing be conducted annually in order to properly track changes in water quality. This form of a
water quality testing program will provide applicable numbers in identifying contributors of poor
water quality, provide necessary information in developing management strategies, and aid in
evolving the long term goals of improving the overall water quality of the Medina Park ponds.
ITEM CA-8
As past testing has identified that high phosphorus levels have attributed to the poor water
quality of the Medina Park ponds, the Water Quality sampling program we recommend includes
a full spectrum phosphorus analysis with the intention of providing all necessary data with which
to develop phosphorus mitigating treatment plans. A Water Quality Baseline testing analysis
tests for alkalinity, conductivity, dissolved oxygen, hardness, free reactive phosphorus, total
phosphorus, and turbidity. The sediment testing will indicate the total phosphorus present in the
pond sediment. Testing will include one water sample and one sediment sample per pond or per
sample location. Costs associated with suggested testing for the Medina Park ponds total
$992.00. Additional testing of inflow and outflow water quality is also available upon request.
See table 1 for further description of tasks and costs associated.
Treatment Alternatives
Upon the review of the water quality testing results we recommend utilizing nutrient
sequestering treatments to improve water quality in the Medina Park ponds. The removal of
excess nutrients can allow for the proper functionality of the storm water ponds. Only those
treatments that have proven effective in sequestering the nutrients that come under question will
be employed. All listed treatments under consideration are further dependent on receiving
coverage under the NPDES permit due to the continuous outflow of the ponds into waters
of the state. Treatments conducted on non -state waters must have the outflow restricted for
two weeks post -treatment to mitigate coverage under the permit. Costs associated with
obtaining coverage under the NPDES permit total $2000.00. (Nutrient mitigating treatments
are not covered under the NPDES phase II permitting for storm water retention ponds that
continually discharge into waters of the state)
Phosphorus locking technology (Phoslock)
Phoslock, phosphorus locking technology, is a technology proven around the world in its ability
to permanently remove phosphorus from a water body and stem the internal reloading of
phosphorus from the sediment. Phoslock contains lanthanum, a naturally occurring earth element
embedded in a bentonite clay matrix. Phoslock is produced through a patented ion exchange
process where the lanthanum ions displace sodium ions within the clay. This process allows for
lanthanum to be absorbed into a non -toxic carrier while retaining its ability to react preferentially
with phosphorus once applied to the water body. Phoslock is applied to the surface of the body
through a slurry mixture. While moving through the water column, Phoslock permanently binds
the Free Reactive Phosphorus resulting in a stable non -toxic mineral that becomes an inert
component of the sediment and is no longer bio-available. As Phoslock settles along the bottom
of the pond, a layer is formed on top of the sediment creating a phosphorus cap of the hydra -soil.
This cap continues to bind phosphorus released from the sediment stemming internal re -loading
of phosphorus. The Phoslock cap also continues to bind incoming phosphorus from the
watershed until all available lanthanum is bound. This continuous binding of phosphorus is
another way in which Phoslock becomes a cost effective approach to phosphorus mitigation.
There is no known toxicity to aquatic life. Phoslock is unique in that it allows for calculable
removal of known phosphorus levels. One can determine the amount of phosphorus present and
calculate the exact amount of Phoslock needed to remove it. Labor and mobilization costs total
$1,500.00. Rates and product costs associated with a Phoslock treatment are dependent on water
ITEM CA-8
quality testing. (Conducting a rough price estimate results in a price range from $2,000.00 to
$8,000.00 to treat both ponds)
Aluminum Sulfate (Alum)
Treatments utilizing Alum are a known to be effective in removing phosphorus from water
bodies and as a water clarifier. Upon application Alum takes the form of Aluminum hydroxide
which is visible in the water as a white floc. In this form, the Aluminum hydroxide binds with
phosphorus creating a compound insoluble in water and unavailable as food for vegetative
growth. Alum has a tendency to bind with other particles in the water resulting in a clarifying
affect. As the resulting floc settles and becomes incorporated within the sediment, binding of
phosphorus continues until all available Alum has been bound. Alum does hold a few
stipulations in that during an application continuous monitoring of pH levels are required as
shifts in pH may result in water quality issues and require the application of a buffering agent.
Costs associated with buffering agent are fully dependent upon water quality analysis and Alum
dosage. Future shifts in pH can also result in re-release of bound phosphorus. This is rare but
known to have occurred. Labor and mobilization costs total $1,500.00. Rates and product costs
associated with an Alum treatment are dependent on water quality testing. (Conducting a rough
price estimate results in a price range from $1,125.00 to $5,000 to treat both ponds)
Lake Bacteria
Beneficial lake bacteria can be utilized to sequester minor amounts of nutrients as a long term
treatment option. Injections of naturally occurring lake bacteria can be used to maintain a
heightened bacterial population in order to aid the natural processing of excess nutrients and
organic material. As excess nutrients stimulate the overgrowth of aquatic vegetation, lake
bacteria can be used as a competitive biological agent. This program option is best utilized
during low -flowing months as a maintenance tool. If water quality tests result in a heightened
nutrient load then lake bacteria should be reserved as a secondary course of action to a
significant nutrient reducing treatment. A typical lake bacteria injection program conducted by
AquaTechnex staff requires three injections per year at a total cost of $2,120.00/year. If applied
by the City of Medina staff, product costs total $1,520.00. A 10% discount is applied to bulk
purchases of lake bacteria that are applied by the City of Medina. See table 1 for further
description of tasks and costs associated.
Basin Management Strategies
The suggested basin management strategies are geared toward improving overall water quality of
the Medina Park ponds and to improve the functionality of the catchment basin in reducing
possible pollutant discharge.
Riparian Buffer Improvements
The riparian buffer surrounding a water body provides vital filtering capabilities that can directly
impact water quality. Water flowing off the surrounding land can pick up nutrients, soil particles,
and varying forms of pollutants, carrying them directly into the water body. As water flows
through a properly functioning riparian buffer significant amounts of suspended solids are
ITEM CA-8
removed, nutrients are utilized by the growing vegetation, and the flow rate is reduced stemming
agitated disruption of the pond sediment. The riparian buffer is also an important tool in reducing
shoreline erosion. As certain plant species can better retain shoreline soils, others can displace
the soil encouraging further erosive processes. Improvements can be made over time as part of
an overall basin improvement plan. AquaTechnex can provide consultation on riparian
improvements, as well as aid in developing future riparian improvement projects. Tasks and
costs associated will be proposed with future management plans.
Community education and outreach
An important step in improving our community's water ways is through community education
and outreach. Aquatechnex can provide annual meetings in which we address current water
quality issues facing the community, steps taken to improve water quality, and actions residents
can take to reduce pollutant runoff. Similarly, AquaTechnex staff can be available for
community sponsored events. We can develop distributable information that provides up to date
knowledge concerning the water quality and the aquatic sciences. We look to empower residents
to take action within their community when viewing potential water quality issues.
ITEM CA-8
Table 1: Tasks and Costs Associated
Task
Description
Cost
Water Quality Baseline Analysis
[Alkalinity, Conductivity,
$162.00/sample
Dissolved Oxygen,
Hardness, pH, Phosphorus
(Free reactive), Phosphorus
(Total), Turbidity]
Sediment Analysis
[Total Phosphorus]
$84.00/sam le
Water Quality Testing-
Sample collection, Sample
$500.00/testing cycle
Labor/Processing/Shipping
processing, Packaging
Materials/Reporting
(cooler, icepacks, sample
bottles, ect.), Shipping, and
Data report
Coverage Under NPDES General Permit
Required for nutrient
$2000.00/permit
inactivation treatments into
waters that discharge into
waters of the state
Annual Permit Renewal Fee
Paid the summer before
$440.00/year
each year coverage is
desired
Phoslock
Application of Phoslock to
** See description
the water body for
(Phosphorus locking technology)
phosphorus mitigation.
**Testing required for
accurate pricing
Alum
Application of Alum to the
** See description
water body for phosphorus
(Aluminum Sulfate)
mitigation and improved
water clarity **Testing
required for accurate pricing
and evaluate possible need
for buffering agent
Buffering Agent
Used to counteract changes
(Dependent upon
in pH for Alum treatment
Alum dosage)
Treatment Labor and Mobilization
Costs associated with
$1500.00/treatment
application of nutrient
mitigating treatments
Revive
Suggested yearly program
$1,520.00/year
of lake bacteria for
(product) or
(Lake Bacteria)
mitigating excess nutrients
$1,360/year
and organic material.
(bulk price)
Service fee is added if
+
performed by AquaTechnex
$600.00/year service
fee
All above costs will have Washington state sales tax added to the invoice
ITEM CA-8
AquaTechnex has over twenty-five years of experience in providing quality pond and lake
management. The programs offered are designed to deliver applicable solutions to the ongoing
problems afflicting the Medina Park ponds. We are pleased to have the chance to present our
services to the City of Medina.
Sincerely,
Q7f[ Marrow
Adam Harrow
Aquatic Specialist
Phone: (206) 462-0608
Email: aharrow@aauatechnex.com
Web: www.gguatechnex.com
Medina City Council Regular Meeting
Monday, April 9, 2012
ITEM CA-9
AGENDA BILL
An Ordinance Amending Section 20.40.050 of the Medina Municipal Code
Subject: Clarifying Fence Work that is Exempt from a Permit
Category: ® Consent
9
® Ordinance ❑ Public Hearing
❑ City Council Business ❑ Resolution ❑ Other — Discussion
Prepared BY: Robert J. Grumbach, AICP
Summary: This is a "housekeeping" amendment. The City adopted the 2009 State Building
Codes in June 2010. Included in the adoption of the updated codes were modifications to the
administrative sections of the building code relating to work that is exempt from the requirement
for a building permit. Through the application of the code, it has been found that the text of the
code related to exempting a fence from a building permit was confusing and in need of
clarification. The purpose of the building code amendment is to clarify this language.
MMC 20.81.050 allows for a streamlined process for approving minor code amendments that do
not result in any substantive changes to the content or meaning of a regulation.
Attachment(s): Draft Ordinance
Budget/Fiscal Impact: , None
Staff Recommendation: ve
City Manaj!T Approval: _
-- -----Pioe-------------------------------------------------------------to appove an ordinance amending Section
Proposed Council Motion: 20.40.050 of the Medina Municipal Code clarifying fence
work that is exempt from a permit
ITEM CA-9
1 Ordinance No.
2
3
4 AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON,
5 MAKING A MINOR AMENDMENT TO SECTION
6 20.40.050 OF THE MEDINA MUNICIPAL CODE FOR THE PURPOSE
7 OF CLARIFYING FENCE WORK EXEMPT FROM A PERMIT
8
9 WHEREAS, through application of the building code, City staff has found that the
10 subsection on where a new fence or repair to an existing fence does not require a permit
11 could be improved by clarifying the text; and
12
13 WHEREAS, pursuant to MMC 20.81.050(A), adoption of state building codes and
14 minor text amendments involving minor corrections that do not result in any substantive
15 changes to the content or meaning of a regulation are exempt from the procedures set forth
16 in MMC 20.81.040; and
17
18 WHEREAS, the adoption of an ordinance pertaining to building codes is exempt from
19 the State Environmental Policy Act (SEPA) pursuant to WAC 197-11-800(20).
20
21 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO
22 ORDAIN AS FOLLOWS:
23
24 Section 1. Section 20.40.050 of the Medina Municipal Code is hereby amended to
25 read as follows:
26
27
28 Subsection 105.2, of the IBC and Subsection R105.2, of the IRC, which lists work of a
29 building nature that is exempt from building permit requirements, are amended to read as
30 follows:
31
32 33 Building:
34 1. One-story detached accessory structures used as tool and storage sheds, playhouses
35 and similar uses, provided the floor area does not exceed 120 square feet.
36 2. All fences not over 4 feet in height above the existing or finished grade, whichever is
37 lower.
38 3. New fences or repair to existing fences over 4 feet in height, but less than 6 feet in height
39 above the existing or finished grade, whichever is lower, and not exceeding a fair market
40 value of $3,000 (( )). This exemption shall not apply to
41 structures designed or intended to be used for sound attenuation purposes.
42 4. Retaining walls that are not over 4 feet in height measured from the bottom of the footing
43 to the top of the wall, unless supporting a surcharge or impounding Class I, II or IIIA
44 liquids.
45 5. Sidewalks and driveways not more than 30 inches above adjacent grade, and not over
46 any basement or story below and are not part of an accessible route.
47 6. Temporary motion picture, television and theater stage sets and scenery limited to being
48 erected not more than 30 days.
49 7. Temporary, prefabricated or mobile structures to be used on -site during construction and
50 removed upon completion of the project.
51 8. Swings and other playground equipment accessory to detached one and two family
52 dwellings and not affecting the structural coverage allowance of the lot.
1 of 2
ITEM CA-9
1 9. Interior and exterior trim, painting, papering, tiling, cabinets, counter tops, carpeting,
2 finished flooring and other similar finish work for which inspection to verify code
3 compliance is not required.
4 10. Pre -fabricated swimming pools located above grade that contain water not over 24
5 inches in depth.
6 11.Ornamental or decorative ponds or pools that contain water not over 24 inches in depth.
7 12. Non -fixed and moveable fixtures, cases, racks, counters and partitions not over 5 feet, 9
8 inches, in height.
9 13. Any work not regulated by provisions of this code or any elements of the State Building
10 Code.
11
12 13 The listings of exemptions for Electrical, Gas and Mechanical shall remain unchanged.
14 Section 2. SeverabilitY. If any section, sentence, clause, or phrase of this ordinance
15 should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
16 invalidity or unconstitutionality shall not affect the validity of any other section, sentence,
17 clause, or phrase of this ordinance.
18
19 Section 3. Effective Date. This ordinance shall take effect five (5) days after its
20 publication or the publication of a summary of its intent and contents.
21
22 PASSED BY THE CITY COUNCIL ON THIS 9TH DAY OF APRIL, 2012 AND SIGNED IN
23 AUTHENTICATION OF ITS PASSAGE ON THE DAY OF , 2012.
24
25
26
27
28
Michael Luis, Mayor
Approved as to form: Attest:
Bruce Disend, City Attorney Rachel Baker, City Clerk
29
2of2
ITEM CA-10
CITY OF MEDINA
Emergency Preparedness Committee Meeting Minutes
February 16, 2012 Medina City Hall Chambers
7.00 P.M. 501 Evergreen Point Road, Medina, WA
CALL TO ORDER
Chair Dr. Kay Koelemay called the Emergency Preparedness Committee Meeting to order at
7:03 p.m.
ROLL CALL
Committee Members Present: Kay Koelemay, Chair; Cy Humphreys, Communications;
Marita Acheson, Medical
Volunteers Present: Doug Dichar y, Tom Edmonds, William Grimes, Chris
Gulacsik, Bob Webb,
City Staff Present: Mark Thomas, Police Chief; Kris Finnigan, Emergency
Preparedness Coordinator
Approval of Minutes
MOTION HUMPHREYS/SECOND ACHESON TO APPROVE NOVEMBER 16, 2011
MEETING MINUTES AS WRITTEN. MOTION APPROVED.
Work Plan 2012
Chair Koelemay announced that she and others on the committee had reviewed the
proposed 2012 Emergency Preparedness Committee Work Plan and found it to be an
accurate reflection of goals that the committee has for the year. Humphreys remarked that it
was a realistic plan that is workable within the resources available to the committee.
MOTION HUMPHREYS/SECOND ACHESON TO APPROVE 2012 EMERGENCY
PREPAREDNESS COMMITTEE WORK PLAN. MOTION APPROVED.
Psvcholoaical First Aid
Dicharry announced that he would be willing to teach a course in psychological first aid
sometime in the future, to staff as well as citizens in the community.
Communications
Humphreys announced that he had recently learned that the state had dropped their
requirement that additional community radios be P25 compliant. The resultant lower cost
radios will be purchased with available grant monies. These new radios will be easier to use
ITEM CA-10
and include car chargers not available with those presently in use. Humphreys stated that
he would check with vendors relative to purchase of this equipment for the city.
Introductions
Those in attendance introduced themselves, relating their areas of expertise in emergency
preparedness, including those in the medical community.
Chair Koelemay gave a brief history of the City of Medina's emergency preparedness
program. She expressed concern that individuals may become complacent when they have
not had a recent, significant event related to disaster touch their lives. She filled the group in
with a scenario following a Seattle Fault earthquake.
She proposed a question to medical people in the communities. 'If you can't get to where
you practice, can you give medical care where you are?" She stated that unless emergency
plans are properly staffed and organized, response efforts might be counter -productive.
Koelemay presented the group with information from a presentation entitled Crisis Cans:
Legal Authority and Liability Protection, by Joyce Roper, Sr. Assistant Attorney General.
Discussion followed regarding standards of crisis care and liability.
Why You? Why Now?
Dave Nichols, Field Operations Manager for Public Health — Seattle and King County
reported on the Public Health Reserve Corps. He explained that it had its beginning six
years ago, after the windstorm of 2006.
He said that they now have 450 volunteers, all having had background checks and having
completed ICS 100 and 700. They conduct monthly exercises, hold meetings and go on
missions throughout the year.
He stated that there have been changes to state laws, allowing immunity from liability for
registered emergency workers.
He said that being a part of the Public Health Reserve Corps makes you qualified for an
assignment right away if an event occurs, noting that Citizens Emergency Response Team
(CERT) members are expected to do less medically during an event than the Medical
Reserve Corps.
He noted that individuals may join Public Health Reserve Corps (PHRC) on line. He also
stressed that it is an all -voluntary commitment. It is not mandatory to go on a mission,
should you not be willing or able.
Another option to register as a volunteer healthcare provider in advance of a disaster is
through ESAR VHP (Emergency System for Advanced Registration of Volunteer Health
Professionals). Registering with ESAR-VHP also does not obligate health professionals to
serve. Participants can opt in or out when contacted for volunteer service.
Discussion followed relative to registration of emergency workers and badges. It was noted
that there is discussion taking place as to the standardization of identification badges.
ITEM CA-10
Meetina Schedule
The next Medina Emergency Committee Meeting was scheduled for Wednesday, March 21,
2012. The meeting adjourned at 8:30 p.m.
Minutes taken by:
Kris Finnigan
Emergency Preparedness Coordinator
ITEM CA-11
CITY OF MEDINA
Planning Commission Meeting
February 28, 2012 Medina City Hall Council Chambers
6. 00 p.m. 501 Evergreen Point Road
CALL TO ORDER
The Planning Commission meeting of February 28, 2012, was called to order at 6:11
PM by Vice -Chair Price.
ROLL CALL
Present: Peter May, Alex Morcos, Heija Nunn and Jeff Price.
Absent: Judie O'Brien (excused), Ching -Pi Wang (excused).
Staff Present: Robert Grumbach, Development Services Director
Donna Goodman, Development Services Coordinator
Amy Summe, The Watershed Company
ANNOUNCEMENTS (6:11 PM)
Grumbach made the following announcements:
• The City has a new agreement with Pace Engineers and Arnie Broadsword will
take over reviewing construction mitigation plans. Roth Hill will complete the
review of construction mitigation plans that are already in process and will
continue reviewing grading/drainage permits and right-of-way permits.
• The hole on the property on 78t' Ave N.E. (2626) that has been of concern to the
community is likely to be filled soon. The ownership of the property was cleared
up recently and they are working to fix the situation.
• The City continues to advertise for candidates for the open position on the
planning commission. The City Council likely will interview applicants after
council committees are formed.
APPROVAL OF MINUTES (6.13 PM)
Nunn had some questions and a brief discussion took place.
MOTION MAY / SECOND MORCOS TO APPROVE THE JANUARY 24, 2012,
PLANNING COMMISSION MINUTES AS SUBMITTED. APPROVED 4-0 (6.15
PM).
AUDIENCE PARTICIPATION (6.15 PM)
There were no comments from the audience.
ITEM CA-11
PUBLIC HEARING - QUASI JUDICIAL
1) Construction Mitigation Plan No. C-3092: 7620 NE 32"d Street.
Proposal: Develop a vacant property by constructing a 2-story single family
residence with attached 3-car garage. The project includes excavating
approximately 2,300 cubic yards of earth and installing 290 lineal feet of 12-
inch storm water pipe within the NE 32"d Street public right-of-way.
Vice -Chair Price introduced the project and asked commissioners if they had any
disclosures to make related to the appearance of fairness doctrine. There were
none. Price then asked the audience if there were any challenges to any of the
commissioners participating. There were none.
Vice -Chair Price explained the process for the public hearing.
Christopher Ruiz with Roth Hill Engineering, the City's engineering consultant,
presented a short summary of his staff report. He explained that the 2,300 cubic
yards of earth proposed for removal on this project is triggering the Level 2 Tailored
Construction Mitigation Plan requiring the public hearing. He outlined areas of
concern and stated that the applicant appeared to have adequately addressed these.
Ruiz briefed the commissioners that an adjacent neighbor raised concerns about the
installation of the storm system in the public right-of-way and how it would affect
existing utilities since 290 feet of storm drainage pipe was being installed.
Specifically, the neighbor was concerned about his utilities being reconnected. Ruiz
explained that existing utilities will be reconnected and that this would be addressed
through the grading/ drainage and right-of-way use permits.
Ruiz concluded that the construction mitigation plan as proposed does meet the
requirements of the code and recommended approval with the conditions listed on
page 8 of Exhibit 1, with the added limitation for truck operations during school start
and end times.
Vice -Chair Price asked if the commissioners had any questions of staff. The
commissioners had questions relating to the storm drainage and school start and end
times. May pointed -out that there was a discrepancy that needed to be reconciled
between what was recommended and the submitted plans. Ruiz agreed that an
additional condition would be appropriate to address the concerns about the bus stop
schedule.
There was further discussion on other projects that may be going on at the same
time. Grumbach mentioned that the WSDOT maintenance facility will be under
construction but that they will be using SR-520 to access that project.
Vice Chair Price asked if the applicant had any information to provide. The applicant
had none. He then asked if there were any public comments. None were presented.
He then asked for a motion.
Planning Commission Minutes Page 2 February 28, 2012
ITEM CA-11
MOTION NUNN / SECOND MAY TO APPROVE CONSTRUCTION MITIGATION
PLAN C-3092 FOR 7620 N.E. 32ND ST., WITH THE CONDITIONS OUTLINED IN
THE STAFF REPORT AND AN ADDITIONAL CONDITION THAT THE SCHEDULE
FOR BUSES IS OBTAINED BY THE APPLICANT AND APPROVED BY STAFF.
There was discussion to add the names of Bellevue Christian and Medina
Elementary to the motion. Nunn and May agreed to the change.
MOTION NUNN / SECOND MAY TO APPROVE CONSTRUCTION MITIGATION
PLAN C-3092 FOR 7620 N.E. 32ND ST., WITH THE CONDITIONS OUTLINED IN
THE STAFF REPORT AND THE ADDED CONDITION THAT THE SCHEDULE FOR
BUSES FOR BELLEVUE CHRISTIAN SCHOOL AND MEDINA ELEMENTARY
SCHOOL BE OBTAINED BY THE APPLICANT AND APPROVED BY STAFF.
APPROVED 4-0. (6:28 PM).
OTHER BUSINESS
1) Continued Discussion on Draft Shoreline Master Program Update (6:28 PM)
After discussing it with the commissioners, Vice Chair Price decided to allow public
comment on the shoreline master program.
Suzanne Cohen commented first and raised several issues of concern to her:
• The use table appeared to have uses that were not defined and seemed
overly broad. She requested that these be looked at more carefully; in
particular she mentioned the renewable energy facilities and manufactured
homes.
• The public access requirements were not clear as to whether public access
could be required with private residential development. She wasn't sure
whether a property owner with five dwellings on their property could be
required to provide public access.
• The relationship between the SMP and the Critical Areas ordinance was
unclear.
Steven Bumstead commented next and raised concerns about the requirement for
financial securities, monitoring, recording a tract as a native vegetation tract,
language related to utility easements requiring public access, the definition of
impervious surfaces and the requirement to verify pre -development conditions for
tree mitigation, and other concerns.
Grumbach addressed the concerns raised by Cohen and Burnstead. He noted that
some definitions had been added, but that he would take a look at the uses and
definitions again. He also said the public access requirements are based on the
state guidelines, but he would double check the requirements.
Planning Commission Minutes Page 3 February 28, 2012
ITEM CA-1 I
Grumbach noted that most of the issues Burnstead raised had been discussed
before.
Discussion took place regarding potential changes to the tree code and how that
might affect the SMP. Grumbach pointed out that the Council will be providing
direction to the commission on the scope of their future work on the tree code and
that that scope will probably be better known following their March study session. He
felt that it was appropriate for the SMP to reflect the current tree code rather than
making an assumption about changes to come. Grumbach suggested that
Burnstead might wish to present his comments regarding the tree code directly to the
Council.
Grumbach addressed the issue of renewable energy and noted that this topic is on
the commission's work program again this year. He added that the state may adopt
legislation on this and that if the city does not have regulations that the state's
regulations will prevail. He agreed that the SMP could be improved with additional
definitions in this area.
Resident Robert Rudolph addressed the commission on the public access issue, but
was assured by Grumbach that the requirement would not apply in his situation.
There were no further public comments.
Grumbach presented a summary of the provisions in the draft SMP; reviewing
previous issues that had been discussed and decisions made such as shoreline
uses, transportation, shoreline setbacks, minimum water frontage, shoreline
modifications and nonconformities.
Discussion followed on the use of "shall" instead of "may" in several sections relating
to alternatives. The consensus was to change the language to "shall" to limit the
city's flexibility in making determinations.
Grumbach noted that the agenda packet included an executive summary of changes
from the existing regulations. He commented that the public hearing was scheduled
for March 27th, and that the document would not change except for the modifications
that were discussed tonight.
Grumbach added that he had not yet completed the administrative provisions and
would be providing those to the commission in April.
Discussion followed on the upcoming open house and what would take place.
Grumbach explained that the main purpose was to provide citizens With an
opportunity to ask questions prior to the public hearing and that following the open
house he would be provide commissioners with any citizens' comments received. He
also invited the commissioners to attend the open house if they wished.
Nunn inquired if the summary document of the changes would be mailed to all the
waterfront property owners. Grumbach responded that it would not. He stated that a
notice postcard had been sent to all property owners in the City with information on
Planning Commission Minutes Page 4 February 28, 2012
ITEM CA-11
the City's website where they could fine the complete document and the summary.
He also noted that the city would mail the document to anyone who requested it.
Nunn did not agree that this was an acceptable alternative.
Nunn also requested that the next version of the summary be more "layman friendly"
and that the City make sure that the Department of Ecology would have a
representative at the public hearing. Grumbach asked Nunn if she could provide
feedback on how to make the summary more "layman friendly", which she agreed to
do. He also responded that Ecology had been invited to attend the open house and
public hearing, but he could not promise that they would do so.
Discussion followed on potential dates for a special meeting for public hearings for
upcoming construction mitigation plans. April 3`d was mentioned as a possible date.
Grumbach agreed to follow-up with the commissioners on this.
ADJOURNMENT
MOTION MAY / SECOND MORCOS TO ADJOURN FEBRUARY 28, 2012
PLANNING COMMISSION MEETING. APPROVED 4 -0. (7.•44 PM)
The next Planning Commission meeting is scheduled for Tuesday, March 27, 2012,
at 6:00 PM.
Minutes taken by:
Donna Goodman
Development Services Coordinator
Planning Commission Minutes Page 5 February 28, 2012
Medina City Council Regular Meeting ITEM OB-1
Monday, April 9, 2012
AGENDA BILL
Subject: Approval of Professional Services Contract for Park and Gateway Signs
Category: ❑ Consent El Ordinance El Public Hearing
9
X City Council Business ❑ Resolution ❑ Other — Discussion
Prepared By: Joe Willis Sr., Director of Public Works
Summary
Since 2009 the City Council Strategic Goals have included strategies for traffic safety and
calming, to discourage speeding and cut -through traffic, encourage safe pedestrian and bicycle
access, and create visible entry points into the City. As part of those strategies, the NE 12th
Street Project included provision for a City Gateway sign in the landscaped median at the entry
to Medina. Following is a brief history of this initiative:
July 25, 2011 Council Study Session: HBB Consultants presented display boards to Council
providing sign concepts from other locations. Council expressed preferences for low
maintenance signs, natural stone with raised lettering, appearance different than neighboring
Cities, vertical signs at street entries, and horizontal signs at parks.
October 17, 2011 Park Board: HBB display boards were presented to the Park Board. The
Board liked raised lettering, did not want a city logo, prefer a built up natural stone wall for park
sign lettering.
October 24, 2011 Council Study Session: Four entry sign concept drawings were presented
to Council. Council concurred that the signs should be in cost effective material other than
wood, and be low maintenance. Council also requested that staff to develop a city-wide
signage design package based on their criteria and apply it consistently for all signs throughout
the city.
November and December 2011: Three vendors from the small works roster responded to a
request for design proposal by providing concept information and prices for their proposed sign
designs. From evaluation of the three proposals, a preferred vendor based cost and design
elements was selected for follow-up discussion and further refinement of the various sign
location designs. Of the three vendors, Plumb Sign provided the least cost and most preferred
concepts. They were contacted and asked to refine their proposal.
March 2012: The preferred vendor provided revised sign location layouts and prices. Their final
proposal and costs are attached for your consideration.
March 26, 2012 Council Retreat: Preferred vendor designs and costs were provided to
Council with discussion to bring back for contract approval at the April Regular meeting.
The costs divided by the street fund and general fund are low enough that a budget amendment
is not recommended at this time. The cost of the new signs will, most likely, be covered with
budget savings.
Attachment(s):
Plumb Sign Proposal
Medina City Council Regular Meeting
Monday, April 9, 2012
Budget(Fiscal Impact: $26,000 plus Tax between Parks and Streets Budget savings
Authorize the City Manager to negotiate and sign a contract
with Plumb Signs for street and park gateway signs based on
Staff Recommendation: tq*whvpif revised design and cost proposal
ity CManager Approval:
I' Nm-Le to authorize the City Manager to negotiate and sign a
contract with Plumb Signs for street and park gateway signs
Proposed Council Motion: based on their revised des Vn and costpTpqsaLI____.___.____
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FAUE:
QUOTATION ONLY — THIS IS NOT A CONTRACT
PLUMB ASIGNS -K.
909 South 28th Street
Tacoma, WA 98409
P.253-473-3323
F.253-472-3107
QUOTATION PREPARED FOR:
CITY OF MEDINA
MEDINA, WA
CITY OF MEDINA-
Customer ID:
Quote #:
QT-9098E
Quote Date:
03/29/2012
Quote Expiration Date:
02/01/2012
Contact Name:
JOE WILLIS
Sales Rep:
WMW
Email.
SITE ADDRESS
CITY OF MEDINA
MEDINA, WA
Payment Terms: Customer's Tax Exempt # (If applicable):
TO BE DETERMINED Please provide a resale at" if Plumb Signs does not have one on file:
PRODUCT/SERVICE OTHER SERVICE QUANTITY UNIT PRICE EXTENDED PRICE
NON —IL LUMSIGN 4 $2,273.05 $9,092.19
SINGLE FACE PARK SIGN FOR EXISTING LIGHT POLE. -Provide (4) 4'-2-3/4"x 11-1/2" aluminum T-Frame sign, 1/4" aluminum face panels,
3/8" flat cut out aluminum letters "MEDINA", router cut 1/2" thick scroll accents, custom mounting bracket. All elements to be powdercoated
standard instock colors. "SCROLLS UNDERNEATH THE THREE ARCH'S/LIGHTS are not part of Plumb sips scope of work.
--OPTION D/F PARK SIGN ---Add $500.00 to single face price. (Covers only the additional set of letters for the opposite side of sign)
PRODUCT/SERVICE OTHER SERVICE QUANTITY UNIT PRICE EXTENDED PRICE
INSTALLATION 4 $492.94 $1,971.74
INSTALLATION PARK SIGNS: Mount to existing light Pole.
PRODUCT/SERVICE OTHER SERVICE QUANTITY UNIT PRICE EXTENDED PRICE
NON—ELLUM—SIGN 1 $4,243.89 $4,243.89
SINGLE FACE PARK SIGN-Trovide (1) T-2" x 9'-0" aluminum T-Frame sign, 1/4" aluminum face panels, 3/8" flat cut out aluminum letters
"MEDINA PARK", router cut 1/2" thick scroll accents (Qty of 3), custom mounting bracket. All elements to be powdefcoated standard instock
colors.
PRODUCT/SERVICE OTHER SERVICE QUANTITY UNIT PRICE EXTENDED PRICE
INSTALLATION 1 $6,670.48 $6,670.48
PARK SIGN: MASONRY AND INSTALLATION:
INSTALLATION OF: 1'-0 x 4!-6" height and 1'-0'* x 3'4' height DUAL CULTURED STONE COLUMNS WITH CONCRETE CAP. (Cultured
stone to have CMU behind)
INSTALLATION OF SIGN.
PRODUCT/SERVICE OTHER SERVICE QUANTITY UNIT PRICE EXTENDED PRICE
NON—ILLUM—SIGN 1 $3,210.30 $3,210.30
SINGLE FACE PARK SIGN:Provide (1) 2'-6" x T-4" aluminum T-Frame sign, 1/4" aluinimun face panels, 3/8" flat cut out aluminum letters
"MEDINA, City Hall, Beach Park" and two arrows. All elements to be powder coated standard instock colors. **No scrolls.
PRODUCT/SERVICE OTHER SERVICE QUANTITY UNIT PRICE EXTENDED PRICE
INSTALLATION 1 $600.00 $600.00
INSTALLATION OF BUILDING MOUNTED CITY HALL DIRECTIONAL SIGN. Attach flush mount to building structure.
PAGE: 1
PLUMBASIGNS.M.
FAUE:
QUOTATION ONLY - THIS IS NOT A CONTRACT
Customer ID:
909 South 28th Street
Tacoma, WA 98409
P.253-473-3323
F.253-472-3107
QUOTATION PREPARED FOR:
CITY OF MEDINA
MEDINA, WA
CITY OF MEDINA-
Quote M
QT-9098E
Quote Date:
03/29/2012
Quote Expiration Date:
02/01/2012
Contact Name:
JOE WILLIS
Sales Rep:
V1W
Email:
SITE ADDRESS
CITY OF MEDINA
MEDINA, WA
Payment Terms: Customer's Tax Exempt # (If applicable):
TO BE DETERMINED Please pronde a resale certificate if Plumb Si ,gm Ages not have one onfile:
PRODUCT/SERVICE OTHER SERVICE QUANTITY UNIT PRICE EXTENDED PRICE
SURVEY 1 $225.00 $225.00
SITE SURVEY Verify install conditions —PLEASE NOTE —install pricing based on upfront easy access to install location. Street: Permits, flaggers
and working overtime will all be addtional charge if required. For ground sips, bid for installing in flat dirt area.
Phase check with your sales representative about leasing options
QUOTE TOTAL: $26,011A0
Exclms,-, t—, pets, parkingpe—its, engineering, ftffiC —trd, credit check fee, and *,-d mpechglared
-
Time clock not included in price. This u a reqwrrmext by the Cities of Seaak ajrjVma.
Please note permits am of cost with a minimum charge of$w W for the procurement lee: This is Ar addition to the quote waL
Time clocks are not secluded in the price unless noted The quote is also based on easy access to the insw&nron location with
120vpamary power provided and a designated circuit being located up front for hookup and secondary wiring access if appbeah
PAGE: 2
ITEM OB-2
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled far 6:30 pm, at City hall (unless noticed otherwise).
Executive Session RCW 42.30.140(4)(a)(b); RCW 42.30.110 (1)(i) Disend Completed.
Oath of Office
Council Members Decker and Luis
_ Baker
Completed. _
Election
Election of 2012-2013 Mayor �Y ~
Baker g �mA^^
Luis elected Mayor. R�
-
Election
Election of 2012-2013 Deputy Mayor Nw�a�n�-y
MayorT
Phelps elected Deputy Mayor.
Presentation_—
Eastside Pathways (Bill Henningsgaard) _^-
_
w Motion carried to support program.
Other Business
Draft 2012 Legislative Agenda
Hanson
Motion carried to approve agenda.. --
Other Business
_
2012 Council Retreat and Meeting Schedule
Hanson
Discussion held.
Discussion �_WCIA Liability Coverage Lew Leigh Completed
Discussion City Council Guidelines, Ground Rules, RCW Overview Disend Completed
Consent Agenda 2011 Financial Year End Report Adams Approved
Proposed Ordinance Update MMC 10.40.070 and
Consent Agenda 10.76.010 (Failure to Appear) Thomas Adopted Ordinance No. 884
Approval of Professional Services Consultant Contract,
Other Business Engineering Services Grumbach Approved Agreements
Consent Agenda ARCH 2O12 Work Plan and Interlocal Agreement Hanson Approved.
Consent Agenda ARCH 2O12 Proposed Funding Sources Resolution Hanson Resolution No. 355 Approved.
Approval of Interlocal Agreement for Public Works
Grant Funds Between King County Flood Control Zone
Consent Agenda District and the City of Medina Willis Approved.
Consent Agenda Emergency Committee 2012 Work Plan Thomas Approved.
Approval of Regional Aerial Mapping Funding
Consent Agenda Agreement and GIS Consultant Services Agreement Willis Approved.
Approved, 4-2 (Boyd, Dec er, Luis, Phe ps
in favor; D. Lee, J. Lee opposed; Dicharry
Other Business 84th Avenue NE Project Award Willis absent)
MA(tCH 2S, City Council $pr+eiat loeetingMetreat Wcatlon TOO, 3:00 pm
Itom Type Topic Pretenter r"auatcilActior►
Discussion 2012 Department Work Plans Dept Directors Completed.
Discussion 2012 Strategic Goals _ Council _ Completed.
Discussion2012 Regional/Committee Assignments Council Completed.
_ Completed.����_
ITEM OB-2
9 MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6.30 pm, at City hall (unless noticed otherwise).
Consent Agenda
Approval of 2012 Council Strategic Goals �
Hanson
Consent Agenda
Approval of Arbor Day Proclamation
Willis_
�__--
Approval of Professional Services Agreement for Milfoif
Consent Agenda
Control
Willis
~
- Approval of Professional Services Agreement for
Consent Agenda
Medina Park Ponds Water Quality
Willis
District for Funding Medina Parks Water Quality
Consent Agenda
Program_
_Willis
Approval of Ordinance Clarifying Exemption for Fence
Consent Agenda
Permit
Grumbach
Other Business _ Park and Gateway Signs Willis
Study
Discussion Introduction and Schedule for SMP Grumbach
APi 44- 0 fl S SSiE rt,'i `iitrO TBO
n��Ilp,., ' T4I!Ix , . �•.<:, . _, . - �ee�'eri>��i�. g!A4fd�il�4t�iel!t?�... ..,
Discussion Shoreline Master Program Update Grumbach
Discussion Tree Code Update Grumbach
Other Business Six -Year CIP/TIP (2013-2018) Introduction Willis
Public Hearing Six -Year CIP/TIP (2013-2018) _ Willis
Consent Agenda 2012 Draft Legislative Agenda Hanson
oil
JULY , City Councit Regular Meeting, 6*30 pm
item a +Ic Presenter couno!,41ary
Consent Agenda Adoption of Six -Year CIP/TIP and Resolution Willis
AUGUST 13i City Council Regular Meeting, 6:30 pm
Item, Lyge Topic Presenter GooncItActibn