HomeMy WebLinkAbout08-13-2012 - Agenda PacketMEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
AUGUST 13, 2012
6:00 PM
MAYOR
MICHAEL LUIS
DEPUTY MAYOR
KATIE PHELPS
COUNCIL MEMBERS
PATRICK BOYD
JAY DECKER
DOUG DICHARRY
DAVID LEE
JANIE LEE
CITY MANAGER
DONNA HANSON
CITY ATTORNEY
BRUCE DISEND
CITY CLERK
RACHEL BAKER
EXECUTIVE SESSION 6:00 PM
ES-1: RCW 42.30.110 (1)(i) To discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing the
agency litigation or potential litigation to which the agency, the governing body, or a member
acting in an official capacity is, or is likely to become, a party, when public knowledge regarding
the discussion is likely to result in an adverse legal or financial consequence to the agency.
CALL TO ORDER 6:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue related to city business,
excluding public hearings. To ensure equal opportunity for the public to comment, a speaker’s
comments shall be limited to three minutes per person, per meeting. Those who have service
requests or complaints are encouraged to first bring such matters to the city manager for prompt
attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take
action on official City business. In order to accomplish all the business on the agenda and be
respectful of everyone’s time, Council Members will not be able to engage in dialogue with individual
members of the audience.
REPORTS AND ANNOUNCEMENTS
RA-1: Mayor
RA-2: Council
RA-3: Advisory Boards/Commissions/Committees
RA-4: City Manager, Staff
Medina City Hall | 501 Evergreen Point Road | PO Box 144 | Medina, WA 98039
425-233-6400 | www.medina-wa.gov
Medina City Council August 13, 2012 Page 2 of 2
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of July 9, 2012 City Council Regular Meeting Minutes
CA-2: Approval of July 23, 2012 City Council Special Meeting Minutes
CA-3: Approval of July, 2012 Check Register
CA-4: Approval of Professional Services Agreement for Shop Storage Design
CA-5: Approval of Transfer of Emergency Communications Coach
CA-6: Confirmation of Personnel Committee Recommendation to Planning Commission
and Park Board
CA-7: Receipt of Approved 05/16/2012 Emergency Committee Meeting Minutes
CA-8: Receipt of Approved 06/18/2012 Park Board Meeting Minutes
PUBLIC HEARING
PH-1: 2013 Budget
OTHER BUSINESS
OB-1: Medina Park Pond Outlet Control Contract Award
OB-2: SEPA changes discussion
OB-3: City Council Agenda Calendar
PUBLIC COMMENT
Comment period limited to ten minutes. Speaker comments limited to one minute per person.
ADJOURNMENT
2012 Regular Meetings:
Monday, September 10, 2012; 6:30 pm
Monday, October 8, 2012; 6:30 pm
Tuesday, November 13, 2012; 6:30 pm
Monday, December 10, 2012; 6:30 pm
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ITEM RA-4
CITY OF MEDINA
Office of the City Manager
Date August 13, 2012
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
I am writing this report well in advance of the meeting and would like to approach it first from the
perspective of looking back at the first seven months of 2012 and second looking forward to the
initial public hearing and preparation of the 2013 annual budget.
The first seven months of 2012 have been productive in the City, from capital improvement
projects to public safety, planning, and day to day operations.
84th Ave NE from NE 12th to NE 24th overlay and landscaped islands was completed in
June.
Overlake Drive, 84th Ave NE, and NE 12 Street crack sealing and pavement marking
replacement around the City were complete the end of July.
Emergency bulkhead repair at Viewpoint Park was complete in July.
Three new entrance signs were installed in parks and gateways during the month of July.
Three more signs will be installed at City entrances before the end of summer.
The second phase of the public safety camera project has been awarded and is
scheduled to be installed before the end of the year.
Medina pond water quality project outlet control design, treatment and education will
continue through the end of the year.
City Council approved the Shoreline Master Plan Update after two years of public
process and hard work by the Development Services Department.
Between January 1 and July 31, the City Clerk’s office received 124 public records
requests and completed 119 requests. Regular installments continue for two 2011 and
five 2012 requests.
Between January 1 and July 31, Central Services delivered 209 Govdelivery bulletins,
produced seven snail-mailed postcards, and processed 226 passports.
So far in 2012 Development Services has issued 176 permits and conducted 476
inspections.
The Police Department investigated 26 felonies in 2012 compared to 28 at the same time
last year and 15 misdemeanor crimes compared to 21 in 2011. Total crimes investigated
have been 41 this year compared to 49 at the same time last year, a 16% decrease.
There have been 771 calls for service to the Police Department so far this year compared
to 726 at this time last year, a 6% increase.
Last but definitely not least, Finance has kept everyone going by issuing 870 checks for
invoices and payroll, completed the state mandated annual report, the printed budget
document, and most likely another good audit report from the State auditor’s office.
ITEM RA-4
Looking forward to the 2013 budget preparation, without putting pen to paper, we already know
some of the issues that will have to be addressed. In previous years when we held a public
hearing prior to having a written budget document, a few members of the community said they
didn’t know how to comment because there was nothing on which to make a comment. I would
like to set the stage for the Public Hearing by providing an overview of the goals set by City
Council earlier this year and sharing some of the thoughts and ideas discussed at the preliminary
study session on how the 2013 budget will be prioritized around those goals.
Medina City Council 2012 Strategic Goals
Highway 520: Protect Medina’s interests impacted by SR 520 construction project related to lid
design, regional tolling, transit, park and ride lot, noise walls, 84th Ave., adjacent land use and
partner with surrounding communities for common interests
In 2013 staff will continue to participate in the SR 520 Project to represent the interests of the City
and specifically the neighbors. Negotiations of easements and future maintenance agreements
will also take place to provide a benefit and the least negative impact onCity resources.
Local Traffic: Plan and implement strategies for traffic safety and calming, to discourage
speeding and cut-through traffic, encourage safe pedestrian and bicycle access, and create
visible entry points into the City
In 2013 the City will seek grants for sidewalk repairs and street preservation/restoration projects in
order to maximize available local resources as well as monitor traffic impacts related to freeway
construction and on and off ramp.
Public Safety: Maintain a full complement of police staff and promote public safety through
policies that support education, emergency preparedness, effective and efficient use of
technology in order to maintain a safe and secure community
Focus will continue on staffing, prevention and investigation of crimes, Police visibility, traffic
safety, accreditation, and emergency preparedness. In 2013 there will new emphasis on use and
maintenance of the expended camera system as well as the need for increased security in the
City’s IT network.
Facilities and Infrastructure: Continue capital improvement planning that identifies needed
projects and funding for maintenance and upkeep, shop facilities, park expansion, pedestrian
walkways and trails, and storm water improvements
Following the Public Works Shop Facility Storage Study and presentation of alternatives, priority
will be put on construction of needed storage and installation of an emergency generator in 2013.
Currently valuable equipment is stored outside and public records are stored off site. The
equipment deteriorates at a much faster rate and staff time is wasted driving to Bellevue to
retrieve public records.
ITEM RA-4
Land Use: Ensure that Medina’s Comprehensive Plan, building and zoning codes protects the
natural suburban environment and the quality and character of the City through processes that
are clear and serve both owners and neighbors
Emphasis on public participation for major land use issues such as updates to the Comprehensive
Plan and zoning regulations to create a unified development code will continue in 2013.
Community Development will also continue implementing improvements that make the review
process more predictable for property owners and neighbors.
Finance: Ensure a sustainable budget whereby ongoing revenues meet ongoing expenditures
though the development and maintenance of sound financial policies to include but not limited
to maintenance of appropriate fund balances
Finance supports all other departments through reports to the departments, City Council, the State
Auditor’s office, and the Federal government on an ongoing basis. There will be continued
emphasis on compliance with financial policies, monitoring ongoing revenues and expenditures,
updating the fixed assets inventory, and a six month process to develop the 2014 budget.
Communications and Support Services: Maximize public awareness and involvement in City
business with continuous improvement of communication strategies and industry standards to
deliver timely information regarding city services, programs, and events
Communications and information technology are changing rapidly. In 2013 the City will continue
to emphasize response to public records requests, website improvements, staff training, positive
face to face interaction with the public, support to departments and City Council, and available
electronic information to engage the community. There will also be new emphasis working with
the Police Department to ensure IT security of information.
ITEM RA-4
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
August 3, 2012
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Rachel Baker, Central Services
Subject: Central Services Department Monthly Report
AUGUST & SEPTEMBER PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Seafair on Lake Washington Aug. 2, 3, 4, 5 -
Primary Election, All Ballots Due! August 7
Medina Days Aug. 7, 8, 9, 10, 11 www.medinadays.org
Hearing Examiner August 8 5:30 pm Medina City Hall
CityCouncil Regular Meeting August 13 6:30 pm Medina City Hall
Hearing Examiner August 15 5:30 pm Medina City Hall
Movies at the Beach” August 15 dusk Medina Beach Park
Park Board August 20 meeting canceled
Planning Commission August 28 6:00 pm Medina City Hall
Lifeguard Season Ends @ Medina Beach est. August 31 -
Labor Day Observed, City Hall Closed September 3
City Council Regular Meeting September 10 6:30 pm Medina City Hall
Park Board Meeting September 17 6:00 pm Medina City Hall
Hearing Examiner September 19 5:30 pm Medina City Hall
City Council Study Session September 24 6:00 pm Medina City Hall
Planning Commission September 25 6:00 pm Medina City Hall
Meetings are publicly noticed on the City’s three official notice boards, City website, and via
Govdelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle
Times. Public meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of July, the City issued 31 bulletins amounting to a total of
10,385 bulletins emailed to subscribers, approximately 22 % were opened. A summary is attached.
Postcards: Council’s “August 2012” postcard was received by the community around August 4. It was
posted on the City’s website, and emailed to Govdelivery subscribers on July 26.
Website Hits: The attached report identifies hits on the City’s website pages during the month of July.
Lifeguard Program: The City continues to send e-notices at least weekly with updates related to the
lifeguard program. The City’s website is hosting the second community poll for Movies at the Beach.
ITEM RA-4
City Manager News: Beginning the week of July 22 the City began posting the city manager’s weekly
updates to the City’s website, storing the updates online in Filepro and sending e-notice bulletins to
city manager news subscribers. The emails sent to council members most Friday afternoons are
scheduled for publication on Mondays. The reason for the extra day is to allow staff time to imbed
website links in the update and to add and update informative records into Filepro for the public.
VOLUNTEER SERVICE OPPORTUNITY
The personnel committee met with applicants on July 24 and its recommendation to fill park
board and planning commission vacancies resulting from terms which expired June 30 are on the
August 13 consent agenda.
Patrick Halcomb resigned from the planning commission effective July 24 because he will be moving
outside the City limits. The City is recruiting to immediately fill the remaining term of vacated
Position 3 which expires June 30, 2014.
PUBLIC RECORDS REQUESTS
As of July 31, 124 public records requests have been received by central services during 2012. Of
these, five remain open and the City is responding in installments. Staff continues to respond in
installments to two 2011 requests, as well.
PASSPORTS
During the month of July, 28 passport applications were processed at City Hall. A total of 226 have
been processed during 2012. For comparison, between January 1 and July 31, 2011, 187
applications were processed by staff.
KING COUNTY ELECTIONS
The King County Elections website contains information about the August 7 Primary and
November 6 General Elections. October 8 is the deadline to register for the general election. Voter
registration, ballot tracking, voter guides, election results and more can be found online.
Districts have been updated for 2012. Medina falls within King County Council District 6,
Congressional District 1, and Legislative District 48. By law, district boundaries must be realigned
every 10 years to reflect changes in population distribution using 2010 Census data.
HUMAN RESOURCES
In addition to the quarterly all staff barbecue, service recognition announcements, and training
provided at no cost by WCIA) on July 18, staff participated in an optional lunch and learn webinar
as a part of the City’s employee wellness program. The first lunch and learn event was held August
7 in the council chambers. Additional events are scheduled during the fall months. Webinars are
provided free of charge by the Association of Washington Cities and center on health and wellness.
The next quarterly all-staff luncheon and training is planned for fourth-quarter.
Council approved Resolution Number 356 on June 12 establishing an employee wellness and
recognition program.
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RECEIVE THE CITY UPDATES YOU WANT, DELIVEREDRIGHT TOYOUR EMAILINBOX!
Visitwww.medina-wa.govandclickonE-Notice Program.
Govdelivery Report: 07/01/2012-07/31/2012
Sent Date Bulletin Subject
Total
Recipients
Total
Delivered
Shared
Views
Unique
Email
Opens
Unique
Email
Open Rate
Bulletin
Links
Included
Unique
Bulletin
Link Clicks
Wireless
Recipients
07/02/2012
03:01 PM PDT
Medina Planning
Commission Meeting
Minutes - Approved 142 141 0 17 12.3 5 9 3
07/05/2012
04:06 PM PDT
Medina City Council
Meeting, July 9, 2012 355 354 0 103 29.3 6 31 2
07/06/2012
02:38 PM PDT Notice of Public Hearing 143 142 0 26 18.4 5 3 1
07/10/2012
03:08 PM PDT
2012 - Movies at Medina
Beach 583 582 0 218 37.9 5 117 7
07/10/2012
04:47 PM PDT
July 9, 2012 Medina City
Council Meeting Audio 139 139 0 22 16.1 5 4 2
07/11/2012
03:51 PM PDT
Medina Park Board
Meeting Agenda Packet
July 16, 2012 250 250 0 55 22.3 5 11 3
07/11/2012
05:24 PM PDT
REMINDER - SR520 FULL
CLOSURE JULY 13-16 616 614 0 150 27.2 6 4 63
07/11/2012
05:24 PM PDT
Medina City Council
Planning/Action Calendar
Updated 164 164 0 23 14.2 7 6 2
07/11/2012
05:34 PM PDT
Medina City Council
Adopted Resolution No.
357 167 167 0 26 16 6 7 4
Govdelivery Report: 07/01/2012-07/31/2012
Sent Date Bulletin Subject
Total
Recipients
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07/11/2012
05:44 PM PDT
Medina City Council
Adopted Ordinance 887
Amending Comprehensive
Plan to Provide a Park Plan 176 176 0 30 17.4 6 8 4
07/11/2012
05:49 PM PDT
Medina City Council
Approved June 12, 2012
Meeting Minutes 163 163 0 28 17.4 6 10 2
07/11/2012
06:13 PM PDT
Medina City Council July 9,
2012 Additional Agenda
Materials Available 354 354 0 102 29 6 17 2
07/13/2012
11:23 AM
PDT
Medina Lifeguard Program -
Weekly Update 584 583 0 147 25.6 6 12 8
07/16/2012
04:38 PM PDT
July 18 - Movies at the
Beach - Poll Results 584 583 0 209 36.4 5 4 8
07/16/2012
10:33 AM
PDT
City of Medina: Monthly
News for City Departments 465 464 0 125 27.8 10 70 14
07/17/2012
01:47 PM PDT
Medina Planning
Commission July Meeting
Cancelled 142 142 0 17 12.1 7 2 1
07/17/2012
09:58 AM
PDT
Medina Park Board
Approved June 18, 2012
Meeting Minutes 134 134 0 19 14.5 6 8 3
07/18/2012
02:57 PM PDT
Medina Pavement Crack
Sealing Project 342 342 0 74 22.2 5 2 8
Govdelivery Report: 07/01/2012-07/31/2012
Sent Date Bulletin Subject
Total
Recipients
Total
Delivered
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Unique
Email
Opens
Unique
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Open Rate
Bulletin
Links
Included
Unique
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Link Clicks
Wireless
Recipients
07/19/2012
02:42 PM PDT
Notice to Medina Residents
92nd Ave NE Ramp
Closure - July 19 654 652 0 193 33.1 5 1 70
07/19/2012
09:00 AM
PDT
City of Medina City Council
Study Session, 07/23/2012 142 142 0 17 12.1 6 4 1
07/19/2012
12:13 PM PDT
Medina Emergency
Preparedness Committee
Approved Minutes 137 137 17 12.7 6 5 3
07/20/2012
11:10 AM
PDT
July Medina Hearing
Examiner Meeting
Rescheduled 135 135 0 12 9 5 0 2
07/20/2012
12:00 PM PDT
City of Medina City Council
Study Session Agenda
07/23/2012 354 354 0 96 27.3 6 14 2
07/23/2012
05:32 PM PDT
City of Medina, City
Manager Update: July 22-
28, 2012 321 321 0 74 23.6 6 28 8
07/24/2012
04:47 PM PDT
7/23/12 Medina City
Council Study Session
Audio 140 140 0 18 13 6 2 2
07/24/2012
12:25 PM PDT
Medina City Council,
07/23/2012 Study Session
Agenda Packet Material 355 355 0 99 28.1 6 16 2
07/26/2012
04:18 PM PDT
Medina City Council -
Monthly Communications
Postcard 517 517 0 168 32.8 6 54 5
Govdelivery Report: 07/01/2012-07/31/2012
Sent Date Bulletin Subject
Total
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07/30/2012
03:02 PM PDT
City of Medina, City
Manager Update: Week of
July 29 321 321 0 58 18.5 6 26 8
07/30/2012
03:15 PM PDT
Medina Beach Park
Lifeguard Update July 30 -
August 5 589 589 0 157 27.1 5 3 9
07/31/2012
01:17 PM PDT
I-90 Bridge Closures for
Seafair - Blue Angels
Performances 589 589 0 180 31 10 1 9
07/31/2012
04:20 PM PDT
SR-520 Bridge Project -
Related Closure Update 640 639 0 160 28.5 6 38 78
July Totals 10,397 10,385 0 2,640 22%186 517 336
June Totals 8,986 8,899 6 2,132 24.2 5.1 352
May Totals 4,410 4,349 5 892 20 5.1 275
April Totals 5,622 5570 9 1,373 24.5 5.2 198
Top 10 Most Read Bulletins
Number of
email
bulletins
opened by
Numberof
unique opens
dividedby
total.
Numberof
links included
in email
bulletin.
Numberof
recipients
whoclicked a
link in
1
2
3
4
5
6
7
8
9
10
Medina City Council Meeting, July 9, 2012
Medina City Council July 9, 2012 Additional Agenda Materials
SR-520 Bridge Project - Related Closure Update
Medina City Council, 07/23/2012 Study Session Agenda Packet
City of Medina: Monthly News for City Departments
I-90 Bridge Closures for Seafair - Blue Angels Performances
Comparisons:
2012 - Movies at Medina Beach
July 18 - Movies at the Beach - Poll Results
Notice to Medina Residents - 92nd Ave NE Ramp Closure - July
Medina City Council - Monthly Communications Postcard
ITEM RA-4
Unique IPs by Section,
July 1 to July 31, 2012
Section
Unique
IPs
Percent of
Total IPs
Default Home Page 1711 28.59
Parks 373 6.23
Medina Beach Park Movie
Night- August 15th 297 4.96
Police 273 4.56
Contacts Us/Service
Directory 197 3.29
Employment 188 3.14
Search Results 187 3.12
FAQs 175 2.92
Development Services 145 2.42
History 143 2.39
Services Directory 125 2.09
Helpful Links 109 1.82
Events 107 1.79
City Council 103 1.72
Documents 101 1.69
City Departments 63 1.05
Park Board 61 1.02
Boards & Commissions 58 0.97
Employment 55 0.92
Contact Us 54 0.9
Public Works 51 0.85
Housewatch Request 46 0.77
City Manager's Office 45 0.75
Shoreline Master Program
Update 45 0.75
Emergency Preparedness
Questionnaire 43 0.72
Online Forms 42 0.7
Event Calendar 40 0.67
Privacy/Disclaimer 39 0.65
E-Lert Program 39 0.65
Addressing the City
Council 37 0.62
Crime Prevention 34 0.57
Park Improvement
Projects 33 0.55
Traffic Safety 33 0.55
Municipal Court 32 0.53
Central Services 32 0.53
ITEM RA-4
Unique IPs by Section,
July 1 to July 31, 2012
Section
Unique
IPs
Percent of
Total IPs
Marine Patrol Services 32 0.53
Feedback Form 31 0.52
Development Notices 30 0.5
Fire Protection 29 0.48
Claims Information and
Submittal Form 29 0.48
Dispatch Services 29 0.48
Council Meetings 29 0.48
Garage Sale Registration 28 0.47
Finance 27 0.45
Emergency Preparedness 26 0.43
Medina Animal License
Application 26 0.43
Capital and
Transportation
Improvement Plans 24 0.4
Map Your Neighborhood
Program 23 0.38
Public Record Requests 22 0.37
Home Alarm Information 22 0.37
Request to Review Public
Records 22 0.37
Planning Commission 22 0.37
Emergency Contacts 22 0.37
Department Mission
Statement 21 0.35
Core Values 21 0.35
Alarm System Registration 20 0.33
Maps 19 0.32
Volunteer Application 19 0.32
Parks Use Permit Request 19 0.32
Car Emergency
Preparedness Kit 18 0.3
Personal and Family
Preparedness 17 0.28
Home Emergency
Preparedness Kit 16 0.27
Volunteers 16 0.27
ITEM RA-4
Unique IPs by Section,
July 1 to July 31, 2012
Section
Unique
IPs
Percent of
Total IPs
Our Vision 16 0.27
Emergency Preparedness
News 16 0.27
Statistics 16 0.27
Comprehensive Plan
Updates 15 0.25
Pet Preparedness 15 0.25
Emergency Committee 15 0.25
Notary Services 14 0.23
Sign Up 14 0.23
Government
Preparedness 14 0.23
Commendation Form 14 0.23
Request for Donation of a
Memorial Form 9 0.15
Accreditation 9 0.15
Online Payments 4 0.07
CERT Program 4 0.07
Chief's Message 4 0.07
VIPS 4 0.07
Police News 4 0.07
Identity Theft risks
through use of e-mail 3 0.05
Movies at Beach Park 3 0.05
Links to other Resources 3 0.05
2 0.03
2007 Beach Park
Improvement Project 2 0.03
Extreme Weather
Response 2 0.03
SMP Docs 1 0.02
E-lert Program 1 0.02
Passport Fee Increase 1 0.02
Budget 1 0.02
Burglary Prevention 1 0.02
SR-520 Bridge
Replacement Project 1 0.02
SMP Files 1 0.02
TOTAL 5984 100
ITEM RA-4
1
CITY OF MEDINA
Office of the City Manager
August 13, 2012
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap: The Planning Commission meeting in
July was cancelled.
Hearing Examiner Decisions:
The hearing examiner held one public hearing in July for a substantial
development permit. The proposal is to redevelop a residential waterfront
property and replace an existing bulkhead and pier. The address is 3640
Evergreen Point Road. The applicant is Suzanne Cohen. A decision is
expected in early August.
The hearing examiner approved a substantial development permit and Level 2
CMP to consolidate two waterfront lots and redevelop as a single residential
estate. The address is 494 and 506 Overlake Drive East. The applicant is
Craig Stillwell, Stillwell Hanson Architects. The decision included 16 conditions
of approval for the substantial development permit and 8 conditions for the
Level 2 CMP.
Land Use Administrative Decisions:
A Determination of Nonsignificance was issued for excavating 807 cubic yards
of earth and importing 15 cubic yards of fill at 2432 Evergreen Point Road.
A Determination of Nonsignificance was issued for excavating 1,099 cubic
yards of earth at 2434 Evergreen Point Road.
A Determination of Nonsignificance was issued for the Burnstead project at 104
Overlake Drive East. The project includes grading up to 3,888 cubic yards of
earth and importing 693 cubic yards of fill.
A Determination of Nonsignificance was issued for the Cohen project at 3640
Evergreen Point Road.
ITEM RA-4
2
Land Use Decisions Issued For 2012:
Type of Decision 2012 YTD
Variances/ Minor Deviations 3
SEPA 12
Conditional Uses/ Special Uses 2
Substantial Development Permit 6
Lot Line Adjustments 0
Short Subdivisions 0
Site Plan Reviews 1
Wireless Facilities 2
Land Use Applications Received in May:
Case Number Description of Permit Location
PL-12-038 SEPA 2047 Evergreen Point Rd.
PL-12-043 SEPA 1824 77th Avenue N.E.
PL-12-042 SEPA 420 84th Avenue N.E.
PL-12-045 Shoreline/ SEPA Exemption 2651 Evergreen Point Rd.
PL-12-040 Site Plan Review 2047 Evergreen Point Rd.
PL-12-037 Substantial Development Permit
Building/ ROW Permit Applications Received – Jul 1 to Jul 31:
Building Permits: 7
Grading/ Drainage 1
Demolition Permits: 1
Fence: 0
Mechanical: 4
Reroof: 0
Right-of-way Permits 5
Total: 18
Building Permits Issued in June 2012: See Attached.
Other Items of Interest:
1. Permit Report. The attached June Permit Report shows that the number of
permits issued and the number of inspections conducted are relatively the
same at this point as 2011. However, what is significant are the types of
permits being issued. New construction permits through June have more than
doubled (eight in 2012 versus three in 2011 and zero in 2010). Permit
renewals have significantly declined (five in 2012 versus 15 in 2011 and eight
in 2010). The increase in new construction permits, plus one very large project
in June, account for the nearly tripling of total construction value upon which
building permit fees are based.
ITEM RA-4
3
2. Example of a Proposed Large Tree Removal. Recently, the City has been
reviewing a project involving the removal of a large 40-inch diameter Douglas
fir tree. While this situation is somewhat unique, it provides a good example of
some of the dynamics involved with the City’s tree code.
Douglas fir trees are included in the list of species that the tree is more than 10
inches in diameter; it will constitute being a significant tree. This particular tree
is located at the southwest corner of a home about three to four feet from the
roof eves and six to seven feet from the nearest exterior wall. Douglas fir trees
can grow to 200 feet tall and live for 500 years.
The property is being redevelopment and the proposed new home will
maximize the allowed building enveloped on the property. The proposed
design of the home would result in the Douglas fir tree being located under the
roof eves adjacent to the exterior wall of the house. The large building footprint
means the tree requires removal.
The Medina Tree Code generally excludes trees from mitigation requirements if
they are located within a new building footprint. This includes trees located
within proposed roof eves. However, the exemption does not apply to trees 36
inches diameter and wider. Because the tree is 40 inches diameter, tree
replacement mitigation is required pursuant to MMC 12.28.060, unless the tree
scores an 11 or 12 on the hazardous rating scale, in which case it would not
require mitigation. It’s worth noting that another significant tree that will be
located within the new building envelope is less than 36 inches diameter and
will not require mitigation.
MMC 12.28.060 requires tree of this size being removed to be replaced with 80
inches of replacement trees. This converts to planting 20 four-inch caliper
trees, or two 4-inch caliper trees and a contribution to the Medina Tree Fund of
28,800. The property is slightly larger than 18,000 square feet, which
because the building envelope is being maximized, means planting this many
trees along with the other tree mitigation plantings will be difficult.
ITEM RA-4
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CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
August 7, 2012
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: July 2012 Public Works Report
July was a busy month for Public Works project completions. The month started with Plumb Sign
gateway sign installations of the new banner sign at Lake Washington Blvd in the new median
island, five corners Medina Park sign, and the City Hall/Medina Beach Park sign replacement on
the dumpster enclosure. The remaining three gateway banner sign locations, NE 10th Street at
Lake Washington Blvd, Overlake Drive East at Lake Washington Blvd, and NE 24th Street at 84th Ave
NE are waiting for new pole installations to mount the signs on.
Medina Park Sign at Five Corners
ITEM RA-4
The second project was pavement crack sealing along NE 12th Street (Evergreen Point Road to 84th
Ave NE), 84th Ave NE (NE 12th to Overlake Drive), and finally Overlake Drive from 84th Ave NE to
Lake Washington Blvd. AA Asphalting completed the project at a cost of $ 31,080.
Crack Sealing on 84th Ave NE
ITEM RA-4
The third project that followed the pavement crack sealing was pavement marking replacements.
Worn crosswalks and stop bars were refurbished in various locations around the City and missing
raised pavement markers were placed on NE 8th Street, NE 12th Street, Overlake Drive, and
Evergreen Point Road from NE 8th to NE 12th.
The City Council provided direction to the Public Works Director on June 11th to complete the
crosswalk refurbishment at 84th Ave NE and NE 12th by removal of the brick textured crosswalk
pattern and replacement with piano key style markings (vertical stripes spaced 2 feet apart). Since
removal of the worn brick textured crosswalk pattern would have required extensive pavement
removal the decision was made to overlay the faded crosswalks with the new piano key pattern
and allow the brick pattern to continue to disappear as it is worn down. Northwest Traffic, Inc.
completed the project in three days.
Crosswalk at 84th Ave NE and NE 24th Street
Aquatechnex completed the first application of PHOSLOCK in both of the Medina Park ponds to tie
up the phosphorous in the ponds. The high phosphorous level in the ponds contributed to the
algae growth that has plagued the ponds for years. The application was made following posting of
informational signs around each of the ponds notifying park patrons of the non-toxic application
and requesting them to keep pets out of the water for 48 hours. The application will be followed
with water sampling to confirm the effectiveness of the treatment.
Milfoil applications have been delayed due to Department of Ecology permitting process delays.
Aquatechnex was required to conduct a site survey to demonstrate to the agency the extent of
the infestation and the need for treatment. When the permit is secured, the treatment will be
applied. Even though it is not at the optimum time, it will provide some efficacy. Next year the
permit is only a renewal process and is expected to allow for early treatment and therefore more
control of the weeds.
ITEM RA-4
PHOSLOCK Application in the South Pond of Medina Park
The Public Safety Surveillance and ALPR Camera Project that was awarded on May 14th to
Statewide Security has finally progressed to the contract signing stage. The contractor had
encountered problems with procuring a bond as specified in the contract documents to guarantee
the ALPR system performance which the bonding company did not want to insure. The
manufacturer agreed to assume responsibility for the system performance thereby releasing the
bonding company from that responsibility. Work is expected to begin this month.
SIGNUP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANTDELIVERED RIGHTTOYOUR EMAILINBOX!
Visitwww.medina-wa.govandclickonE-Notice Program.
ITEM CA-1
DRAFT
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, July 9, 2012; 6:30 pm
CALL TO ORDER
Mayor Luis called the July 9, 2012 Regular Meeting of the Medina City to order at 6:32 pm.
ROLL CALL
Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie Lee
arrived at 6:34 pm) Michael Luis, and Katie Phelps
City Staff Present: Donna Hanson, City Manager; Bruce Disend, City Attorney,
Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach,
Development Services Director; Joe Willis, Public Works
Director; Nancy Adams, Finance Director, and Rachel Baker,
City Clerk
At 6:32 pm, Mayor called meeting to order and led members of the audience, council
members, and staff in the Pledge of Allegiance.
APPROVAL OF MEETING AGENDA
MOTION BOYD AND SECOND DICHARRY TO APPROVE AGENDA AS
PRESENTED AND MOTION CARRIED 6-0 (J. LEE HAD NOT YET ARRIVED) AT
6:33 PM.
PUBLIC COMMENT
Mayor read guidelines concerning public comment period and opened floor to public
comment at 6:34 pm.
Medina resident Tim O’Brien asked council to consider added security, such as cameras,
to the City’s Indian Trail system between 77th and 78th.
Medina resident Judie O’Brien suggested council consider two-way engagement with
commenters during public comment periods in order for residents to know council’s
response to their comments.
Medina resident Steve Burnstead emphasized his encouragement to council to de-
broaden tree list and suggested deleting cottonwood and alder, and to consider reducing
mitigation costs associated with tree removal.
Medina resident Donna Shuman expressed opposition to tonight’s proposed ordinance to
create a park plan because open houses and public meetings are not a sufficient way to
ITEM CA-1
DRAFT
City Council Minutes
Page 2
July 9, 2012
gather community representation as a whole and the current community values are not
identified in the plan.
Medina resident Heija Nunn agreed with Ms. Shuman’s comments and added to Ms.
O’Brien’s comments that there is a gap when the council communicates to the community
as a single voice, rather than individually. Ms. Nunn said the Tree Code topic should
include opportunities for public participation and feedback. Ms. Nunn inquired where
information for request for proposals for professional services for services provided by
Dave Clark can be located.
Mayor closed public comment period at 6:44 pm.
REPORTS AND ANNOUNCEMENTS
Mayor recognized service of community volunteers: Jeff Price for his terms serving on the
planning commission and Laura Weingaertner for her service on the park board.
Emergency preparedness chair, Kay Koelemay, reported the committee meeting planned
for July 18 will include communication topic, reevaluation of radios, and refresher course
on use of VHF radios. Chair encouraged return of VHF radios for evaluation, updates and
redistribution. She urged adults to obtain pertussis vaccination due to outbreak and noted
a mosquito has been diagnosed in Franklin County with West Nile Virus and encouraged
use of repellent.
Planning commission chair, Judie O’Brien, expressed hope for plenty of opportunities for
the public to participate in two-way conversation related to tree code update with the city
council and stated these opportunities will be available with the planning commission.
Finance director reported on trend in current sales tax revenue shortfall and said finance
committee will meet July 18 to discuss potential reductions. She said overall revenues are
still higher than expenditures and distributed a draft 2013 budget calendar.
Police chief reported on recent burglaries and department’s response to monitor
community.
City manager conveyed limited success was gained as a result of City, in collaboration
with Points communities, reaching out to WSDOT which met recently with Coast Guard
over State Route 520 bridge openings during peak times.
Public works director responded to questions concerning trimming in rights of way and
development services director responded to inquiry related incoming planning consultant.
ITEM CA-1
DRAFT
City Council Minutes
Page 3
July 9, 2012
CONSENT AGENDA
MOTION DICHARRY AND SECOND PHELPS TO ADOPT CONSENT AGENDA AS
PRESENTED AND MOTION CARRIED 7-0 AT 7:27 PM.
Approval of June 12, 2012 City Council Special Meeting Minutes
Approval of June, 2012 Check Register
Claim check numbers 53033 through 53122 in the amount of $165,453.43, payroll check numbers 3432
through 3449 in the amount of $232,285.69, voided AP check numbers 53120 and 53121, and voided
payroll check number 3291 dated 7/29/2011 and reissued with check number 3441.
Adoption of Six-Year CIP/TIP and Resolution (2013-2018)
Receipt of Approved 05/21/2012 Park Board Meeting Minutes
Receipt of Approved 05/22/2012 Planning Commission Meeting Minutes
PUBLIC HEARINGS / OTHER BUSINESS
Comprehensive Plan Amendment to Provide a Park Plan (7:27 pm)
Public works director summarized development of park plan.
Mayor opened public hearing at 7:28 pm.
Medina resident Donna Shuman reiterated that while she appreciates comprehensive plan
update she felt the lack of input from a community survey failed to identify current
community values and a sufficient assessment was not done and is not reflected in the
plan.
Mayor closed public hearing at 7:31 pm.
Ordinance Amending the Comprehensive Plan to Provide a Park Plan (7:32 pm)
Public works director answered to questions related to Plan.
MOTION DICHARRY AND SECOND PHELPS TO ADOPT AN ORDINANCE AMENDING
CHAPTER 6, PARKS AND OPEN SPACE ELEMENT OF THE CITY OF MEDINA
COMPREHENSIVE PLAN TO PROVIDE A NEW COMPREHENSIVE PARK PLAN AND
AMENDED BY PHELPS TO INCLUDE LANGUAGE AMENDMENTS: REPLACE
DURING SUMMER MONTHS” TO “SEASONALLY (MAY THROUGH SEPTEMBER)”, ON
PAGE 2; TO REPLACE “HIDDEN” TO “LESSER KNOWN” IN REFERENCE TO
VIEWPOINT PARK AND LAKE LANE, ON PAGE 4; TO ADD HEADER “EVERGREEN
POINT ROAD LID”, ON PAGE 5; AND TO REPLACE “SHOULD” TO “SHALL SEEK TO”
ON PAGE 7. MOTION CARRIED 7-0 AT 7:50 PM.
Council member Phelps offered a friendly amendment to original motion to add language
she outlined during discussion and amendment was accepted by council member
Dicharry.
City Council Agenda Calendar (7:51 pm)
A study session scheduled for July 23 for 2013 budget planning. Mayor noted there will be
opportunities planned for the public to comment on tree code update.
ITEM CA-1
DRAFT
City Council Minutes
Page 4
July 9, 2012
PUBLIC COMMENT
Mayor opened public comment period at 7:53 pm. No comments were brought forward
and public comment period was subsequently closed.
STUDY SESSION DISCUSSION
Mayor recessed regular meeting at 7:54 pm to allow for set up of chambers for study
session discussion. Mayor reopened meeting at 8:02 pm. Council member Decker
departed meeting. Six council members, development services director, public works
director and city manager remained. City tree consultant Tom Early was in attendance.
Tree Code Discussion (8:02 pm)
Development services director provided a historical timeline on tree code development.
He noted that in 2000, the foundations of the current tree code were adopted. Council
members commented about the trends the codes have followed and what led to 2006
updates.
Development services director provided a “short course” on current code highlighting
where the tree code is applied and what mitigation requirements are. Council members
asked questions about how the code works.
The City’s tree consultant provided examples of tree projects he has encountered
administering the code. Council members asked questions about property owners’
responses to tree code mitigation requirement and discussed whether there was a
problem” with these requirements. Council discussed public participation options.
City manager conveyed tree mitigation could be discussed further after the first phase of
the tree code update was completed.
ADJOURNMENT
MOTION AND SECOND TO ADJOURN THE JULY 9, 2012 MEETING OF THE
MEDINA CITY COUNCIL. MOTION CARRIED 6-0 (DECKER ABSENT) AT 9:24 PM.
The July 9, 2012 Regular Meeting of the Medina City Council adjourned at 9:24 pm.
The Medina City Council will hold its next meeting on Monday, August 13, 2012, at 6:30
pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina.
Michael Luis, Mayor Attest:
Rachel Baker, City Clerk
ITEM CA-2
DRAFT
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Medina City Hall, City Council Chambers
501 Evergreen Point Road, Medina
Monday, July 23, 2012; 6:00 pm
CALL TO ORDER
The July 23, 2012 Special Meeting of the Medina City Council was noticed pursuant to
RCW 42.30.080. The meeting was called to order at 6:06 pm.
ROLL CALL
Council Members Present: Patrick Boyd (arrived at 6:07 pm), Jay Decker, Doug Dicharry,
David Lee, Michael Luis, and Katie Phelps
Council Members Absent: Janie Lee (excused)
City Staff Present: Donna Hanson, City Manager; Mark Thomas, Police Chief;
Robert Grumbach, Development Services Director; Joe Willis,
Public Works Director; Nancy Adams, Finance Director, and
Rachel Baker, City Clerk
Motion presented by council member Dicharry and seconded by council member D. Lee to
excuse absence of Janie Lee. Motion carried 5-0 (council member Boyd arrived at 6:07
pm) at 6:06 pm.
DISCUSSION
2013 Budget Discussion
City manager and finance director introduced bound 2012 Budget and preliminary budget
documents for discussion. Directors summarized reports identifying services and staffing
levels for departments. Council members and staff discussed material presented.
City manager reviewed evening’s discussion conveying council interest in establishing
policy related to staff resources dedicated to public records, devoting .25 employee hours
for payroll, investigating ways to minimize or recapture credit card use fees, placing
emergency coach transfer on August 13 consent agenda, proceeding with 2013 Budget
public hearing on August 13, and continuing discussion with Overlake Golf and Country
Club concerning streetscape.
Mayor handed out a sales tax distribution report he created.
ITEM CA-2
DRAFT
City Council Minutes
Page 2
July 23, 2012
ADJOURNMENT
MOTION DICHARRY AND SECOND TO ADJOURN THE JULY 23, 2012 SPECIAL
MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 6-0 (J. LEE ABSENT)
AT 7:38 PM.
The July 23, 2012 Special Meeting of the Medina City Council adjourned at 7:38 pm.
The Medina City Council will hold its next Regular Meeting on Monday, August 13, 2012,
at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road,
Medina.
Michael Luis, Mayor Attest:
Rachel Baker, City Clerk
ITEM CA-3
CITY OF MEDINA
August 6, 2012
To: Mayor and City Council
Fm: Nancy Adams, Director of Finance
Re: July 2012 Financial Report
The July 2012 Reporting includes:
July 2012 AP Check Register Activity Detail
Revenue & Expense Summary for July YTD
Revenue:
Key Items for 2012 Revenue include:
Property Tax received as of July is $1.3MK. Property taxes are deposited in April/May
and October/November.
Sales Tax Revenues are $383K as of July YTD. We had a slight uptick of $93K for the
month of July however we are still trending ($269K) below where we would like to be as
of July 31st. We are trending ($83K) below last year for the same period of January – July
2011.
Utility Tax & Franchise Fee Revenue is $235K as of July YTD. We are on target to meet
budget for the year.
License & Permit Revenue is $409K and has reached 90% of the annual budget as of
July YTD.
Planning & Development Revenue has come in quickly over the period of January- July.
We have already exceeded the 2012 Revenue Budget by $99K.
Capital Real Estate Excise Tax (REET) Revenue is $370K for July YTD, which is at 60%
of the budgeted REET for 2012. REET Revenues for July YTD exceed Budget by 2%.
Expense:
Key Items for 2012 Expense include:
Legal: Special Counsel legal fees as of July YTD are $49K and have exceeded the
annual budget of $40K for this line item. Fees are related to: Whitney v City $28K, Chen
v City $19K, City v King County/King County Sheriff/Whitney $1K, and Skinner Special
Counsel $1K.
Finance: We pay WCIA for our annual insurance premiums in January. The actual fees
were $1,200 higher than the estimate they gave us last fall for budgeting.
Development: Hearing Examiner fees have exceeded the 2012 Budget by $8K as of July
YTD and will continue to be higher than budget for the year. Note: Planning &
Development Revenue is substantially higher for the period of January – July as well.
2011 Annual Audit
The Washington State Auditor’s Office (SAO) met with the Finance Committee on July 18th for
the Audit Entrance Conference. The Audit is 99% complete and the Auditors will be scheduling
an Exit Conference in August after the Audit work papers are all finalized. There were no
findings for the 2011 Audit, according to a preliminary management meeting with the auditor.
City of Medina
Revenue & Expense Summary
July 2012
ITEM CA-3
REVENUE:July ACTUAL
July YTD
ACTUAL
2012 ANNUAL
BUDGET % of Total
BUDGET
REMAINING
General Fund
Property Tax $14,457 $1,296,715 $2,446,268 53.01%$1,149,553
Sales Tax $93,586 $383,477 $1,120,000 34.24%$736,523
Criminal Justice $5,073 $34,215 $57,646 59.35%$23,431
B & O Tax: Utility & Franchise Fee $41,814 $235,103 $336,694 69.83%$101,591
Licenses & Permits $21,894 $408,600 $456,275 89.55%$47,675
Intergovernmental $4,690 $186,355 $373,514 49.89%$187,159
Planning & Development, Passport $15,700 $333,244 $234,100 142.35%($99,144)
Fines, Penalties, Traffic Infr.$4,612 $39,243 $110,000 35.68%$70,757
Misc. Investment, Leases $2,103 $26,302 $64,130 41.01%$37,828
Other Revenue $0 $200 $0 0.00%($200)
General Fund Total $203,929 $2,943,455 $5,198,627 56.62% $2,255,172
Street Fund $5,268 $63,087 $168,891 37.35%$105,804
Street Fund Transfers In $24,167 $169,167 $290,000 58.33%$120,833
Tree Fund $0 $8,100 $1,000 810.00%($7,100)
Capital Fund $70,581 $380,552 $806,285 47.20%$425,733
Total (All Funds)$279,777 $3,395,194 $6,174,803 54.98% $2,779,609
Total (All Funds) Transfers In $24,167 $169,167 $290,000 58.33%$120,833
EXPENDITURES:July ACTUAL
July YTD
ACTUAL
2012 ANNUAL
BUDGET % of Total
BUDGET
REMAINING
General Fund
Legislative $5,328 $7,690 $26,800 28.69%$19,110
Municipal Court $6,505 $43,260 $101,500 42.62%$58,240
Executive $15,734 $105,414 $185,317 56.88%$79,903
Finance $12,617 $209,844 $277,090 75.73%$67,246
Legal $9,293 $66,806 $160,000 41.75%$93,194
Central Services $35,623 $258,182 $521,782 49.48%$263,600
Police Operations $145,647 $1,005,869 $1,986,953 50.62%$981,084
Fire & Medical Aid $0 $353,111 $706,369 49.99%$353,258
Emergency Prep.$5,562 $46,849 $79,500 58.93%$32,651
Development & Planning $52,404 $433,518 $643,600 67.36%$210,082
Recreational Services $9,088 $12,338 $26,411 46.72%$14,073
Parks $26,122 $193,334 $341,546 56.61%$148,212
General Fund Total $323,923 $2,736,216 $5,056,868 54.11% $2,320,652
General Fund Transfers Out $7,500 $52,500 $90,000 58.33%$37,500
Street Fund $23,437 $185,273 $444,701 41.66%$259,428
Tree Fund $0 $0 $0 0.00%$0
Capital Fund $9,636 $75,032 $849,285 8.83%$774,253
Capital Fund Transfers Out $16,667 $116,667 $200,000 58.33%$83,333
Total (All Funds)$356,995 $2,996,521 $6,350,854 47.18%$3,354,333
Total (All Funds) Transfers Out $24,167 $169,167 $290,000 58.33%$120,833
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/12 Period Ending: 7/31/2012
WA ST INV POOL 4,028,217$ WA ST INV POOL 4,114,740$
CHECKING 450,111 CHECKING 829,944
4,478,328$ 4,944,684$
AP Check Register
July 2012
ITEM CA-3
1
Invoice Number VendorName Account Account Description Check Date Check Number
Transaction Detail
Amount Transaction Notes
71000 AM Test Inc 001-000-000-574-20-49-00 Miscellaneous 7/13/2012 53123 $50.00 Water Testing - Beach park
53123 Total $50.00
0016711-IN B & M Datanode LLC 001-000-000-518-90-41-50 Technical Services 7/13/2012 53124 $1,314.00 Prep Wk for WCIA IT Audit
0016713-IN B & M Datanode LLC 001-000-000-518-90-41-50 Technical Services 7/13/2012 53124 $1,314.00 Server Patching
0016712-IN B & M Datanode LLC 001-000-000-521-20-41-05 IT Services 7/13/2012 53124 $328.50 Install Computer - PD
0016714-IN B & M Datanode LLC 001-000-000-521-20-41-05 IT Services 7/13/2012 53124 $328.50 Install Computer - PD
0016710-IN B & M Datanode LLC 001-000-000-521-20-41-05 IT Services 7/13/2012 53124 $246.38 Server repair - PD
0016717-IN B & M Datanode LLC 001-000-000-521-20-41-05 IT Services 7/13/2012 53124 $328.50 Server Monitoring July 2012
53124 Total $3,859.88
05065006 4/3/12 - 6/8/12 Bellevue City Treasurer - Utilities 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 7/13/2012 53125 $361.75 Water - CH
53125 Total $361.75
CABOT DOW 6/1/12 - 6/23/12 Cabot Dow Associates, Inc 001-000-000-513-10-41-00 Professional Services 7/13/2012 53126 $1,237.50 Labor Consultant
53126 Total $1,237.50
3989759B 6/17/12 - 7/17/12 Centurylink 001-000-000-521-20-42-00 Communications (phone,Pagers)7/13/2012 53127 $148.31 PD Fax line
53127 Total $148.31
34919762 6/6/12 - 7/5/12 Chevron (Police)001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 7/13/2012 53128 $2,161.95 Fleet Fuel - PD
34919762 6/6/12 - 7/5/12 Chevron (Police)001-000-000-521-20-48-10 Repairs & Maint-Automobiles 7/13/2012 53128 $1,831.88 Fleet Fuel - PD
53128 Total $3,993.83
12547 CNR, Inc 001-000-000-518-90-48-00 Repairs & Main-Equipment 7/13/2012 53129 $199.02 Mitel Software Maint. July 2012
53129 Total $199.02
11037150 063012 Crystal And Sierra Springs-Admin 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53130 $75.72 Water - CH 6/14/12-6/28/12
53130 Total $75.72
5296969063012 Crystal And Sierra Springs-Police 001-000-000-521-20-31-00 Office Supplies 7/13/2012 53131 $66.87 Water - PD 6/14/12 - 6/28/12
53131 Total $66.87
5291929063012 Crystal And Sierra Springs-PW 001-000-000-576-80-31-00 Operating Supplies 7/13/2012 53132 $68.19 Water - PW
53132 Total $68.19
80134 db Secure Shred 001-000-000-518-10-41-00 Professional Services 7/13/2012 53133 $38.26 Secure Shredding Svcs.
53133 Total $38.26
XFTC698D6 Dell Marketing LP 001-000-000-521-20-48-00 Repairs & Maint-Equipment 7/13/2012 53134 $163.43 New Monitor for Lt.
53134 Total $163.43
7044 Eastside Public Safety Communicat'n 001-000-000-521-20-51-20 Dispatch-EPSCA 7/13/2012 53135 $706.79 Radio Dispatch - PD July 2012
53135 Total $706.79
409785 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers)7/13/2012 53136 $123.62 Court Courier Svc. 6/19/12-6/28/12
53136 Total $123.62
26099 Ever-Mark, Llc 001-000-000-574-20-22-00 Uniforms 7/13/2012 53137 $611.45 Lifeguard Uniforms
53137 Total $611.45
198555 Flex-Plan Services, Inc.001-000-000-514-10-49-10 Miscellaneous 7/13/2012 53138 $50.00 June 2012 Admin Fee
53138 Total $50.00
9863836277 Grainger 001-000-000-576-80-31-01 Maintenance Supplies 7/13/2012 53139 $77.44 Viewpoint Table hardware
53139 Total $77.44
HANSON July 2012 Hanson, Donna K 001-000-000-513-10-21-50 Auto Allowance 7/13/2012 53140 $400.00 July 2012 Car Allowance Hanson
53140 Total $400.00
2081955 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 7/13/2012 53141 $98.70 Air Hose, pest spray, bleach compound
9584963 Home Depot Credit Services 101-000-000-542-30-31-00 Operating Supplies 7/13/2012 53141 $11.72 clamps
53141 Total $110.42
3M065612 Horizon 001-000-000-576-80-31-00 Operating Supplies 7/13/2012 53142 $124.03 Roundup, irrigation parts
53142 Total $124.03
LEOFF Reimb - JOHNSTON Johnston, Willard Max 001-000-000-521-20-21-00 Personnel Benefits 7/13/2012 53143 $269.90 LEOFF Reimb.
53143 Total $269.90
2004691 KC Finance-Mental Health, Chemical 001-000-000-519-90-51-30 King County Alcohol Control 7/13/2012 53144 $155.86 2012 Q1 Substance Abuse Fees
53144 Total $155.86
11000163 KC Office of Finance 001-000-000-521-20-42-00 Communications (phone,Pagers)7/13/2012 53145 $375.00 I-Net connection - PD May 2012
53145 Total $375.00
221530585 Konica Minolta Business Solutions 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53146 $1,277.27 Q2 Copier Chgs. - CH
53146 Total $1,277.27
AP Check Register
July 2012
ITEM CA-3
2
Invoice Number VendorName Account Account Description Check Date Check Number
Transaction Detail
Amount Transaction Notes
51208 Lowe's Business Account 001-000-000-576-80-31-00 Operating Supplies 7/13/2012 53147 $65.26 Picnic Table hardware
53147 Total $65.26
599062 Mastermark 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53148 $16.75 Stamp
53148 Total $16.75
95347445 McAfee 001-000-000-518-90-41-50 Technical Services 7/13/2012 53149 $331.20 Email Defense Svcs. July 2012
53149 Total $331.20
5/1/12 - 6/30/12 Michael's Dry Cleaning 001-000-000-521-20-22-00 Uniforms 7/13/2012 53150 $221.56 Dry Cleaning - PD
53150 Total $221.56
INV074285 National Maintenance Contractors, LLC 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 7/13/2012 53151 $674.00 Final Janitorial Invoice - NMC
53151 Total $674.00
20110233 Norcom 001-000-000-521-20-51-15 Dispatch Services-Norcom Trans 7/13/2012 53152 $14,302.25 Q3 NORCOM Fees
53152 Total $14,302.25
2318 Northwest Aed, Inc.001-000-000-574-20-31-00 Operating Supplies 7/13/2012 53153 $137.60 Defibrallator Pads- Lifeguards
53153 Total $137.60
6127e Northwest Cleaning & Maintenance 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 7/13/2012 53154 $971.00 Janitorial Svcs June 2012
53154 Total $971.00
26692 O'Brien, Barton, Joe & Hopkins, PLLP 001-000-000-512-50-41-20 Public Defender 7/13/2012 53155 $725.00 Public Defender
53155 Total $725.00
458702 Pacific Topsoils, Inc.001-000-000-576-80-31-00 Operating Supplies 7/13/2012 53156 $124.94 Mulch for parks
458701 Pacific Topsoils, Inc.001-000-000-576-80-41-04 Professional Services-Misc 7/13/2012 53156 $108.50 Dump clean green
53156 Total $233.44
6/21/12 PB Pitney Bowes Purchase Power 001-000-000-518-10-42-00 Postage/Telephone 7/13/2012 53157 $519.99 Postage Meter Refill
53157 Total $519.99
9239911002 5/31/12 - 6/28/1Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 7/13/2012 53158 $1,844.00 Street Lights
8254229019 5/16/12 - 6/14/1Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 7/13/2012 53158 $1.51 Traffic Cameras
53158 Total $1,845.51
8000020062 Satworx 001-000-000-525-60-42-00 Communications/Data-Coach 7/13/2012 53159 $45.56 SAT phone - MCC July 2012
53159 Total $45.56
85825 Seattle Mailing Bureau 001-000-000-518-10-49-30 Postcard, Public information 7/13/2012 53160 $616.66 July CC Postcard
53160 Total $616.66
06/01/12 - 06/30/12 SEA TIMESeattle Times, The 001-000-000-518-10-44-00 Advertising 7/13/2012 53161 $119.92 Legal Ads June 2012
53161 Total $119.92
432427 7/9/12 Security Safe & Lock Inc 001-000-000-521-20-41-00 Professional Services 7/13/2012 53162 $10.84 Keys - PD
432469 Security Safe & Lock Inc 001-000-000-521-20-41-00 Professional Services 7/13/2012 53162 $55.72 Keys, storage cabinet - PD
53162 Total $66.56
2012-1180 Snohomish County Sheriff - Corrections Bureau 001-000-000-521-20-51-50 Jail Service-Prisoner Board 7/13/2012 53163 $1,684.17 Jail Housing - June 2012
53163 Total $1,684.17
3177733091 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53164 $60.21 Pens, gluesticks, paper (3 reams)
3177733085 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53164 $58.01 Labels, batteries, handvac
3176451004 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53164 $140.70 Folders, post-its, mailers
3176451005 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53164 $240.01 LCD Cleaner, 5 cs paper
3176451006 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53164 $20.12 LCD/Plasma Cleaning Kit
3177733089 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53164 $58.64 Soap,soap pump, sheet protectors, clips
3176451007 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53164 $113.29 Binders, headphones, index tabs
3177733086 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 7/13/2012 53164 ($43.79)Credit - Returned laser labels
3177733090 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 7/13/2012 53164 $217.25 Tissue, USB Drives, Cork Bd
3177733088 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 7/13/2012 53164 $5.21 Metal Pencil Cup
3177733087 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 7/13/2012 53164 $77.15 Dust-off, paper, forks
53164 Total $946.80
Q3 12253 Statewide Security 001-000-000-521-20-42-00 Communications (phone,Pagers)7/13/2012 53165 $90.00 Sec Alm Monitoring Q3 2012
Q3 12254 Statewide Security 001-000-000-521-20-42-00 Communications (phone,Pagers)7/13/2012 53165 $150.00 Fire Alm Monitoring Q3 2012
Q3 12255 Statewide Security 001-000-000-576-80-41-04 Professional Services-Misc 7/13/2012 53165 $90.00 Sec Alm Monitoring - PW Shop
53165 Total $330.00
AP Check Register
July 2012
ITEM CA-3
3
Invoice Number VendorName Account Account Description Check Date Check Number
Transaction Detail
Amount Transaction Notes
2013-1064 WA ST Criminal Justice 001-000-000-521-20-43-00 Travel & Training 7/13/2012 53166 $100.00 Training - Ofc Girias 5/14-5/17
53166 Total $100.00
E899581 SABEY WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 7/13/2012 53167 $18.00 Late Renewal & Penalty Fee - Sabey
E899578 ULRICH WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 7/13/2012 53167 $18.00 Orig. Lic. Fee - Ulrich
E899580 ATAEE WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 7/13/2012 53167 $18.00 Orig. Lic. Fee - Ataee
53167 Total $54.00
FB91017012121 WA ST Dept of Transportation 001-000-000-576-80-32-00 Vehicle Fuel & Lube 7/13/2012 53168 $368.19 Fleet Fuel - PW
53168 Total $368.19
I12009184 WA State Patrol 001-000-000-521-20-41-50 Recruitment-Background 7/13/2012 53169 $49.50 Janitorial Bkgrd checks, cleaners and CPL
I12009184 WA State Patrol 631-000-000-589-12-52-89 WA ST Patrol-Gun-Fbi ($24)7/13/2012 53169 $16.50 Orig License Fee CPL - Choe
53169 Total $66.00
WEDLUND 6/1/12 - 6/30/12 Wedlund, Caroll 001-000-000-521-20-41-00 Professional Services 7/13/2012 53170 $1,686.00 Civil Svc. Examiner Svcs. June 2012
53170 Total $1,686.00
WILLIS Jul-12 Willis, Joe 001-000-000-576-80-43-00 Travel & Training 7/13/2012 53171 $285.00 July 2012 Car Allowance- Joe Willis
53171 Total $285.00
1011660-20120630 Accurint - Account 1011660 001-000-000-521-20-41-00 Professional Services 7/25/2012 53172 $54.75 Investigative Research Tool June 2012
53172 Total $54.75
30208 AllSafe Fire & Security 001-000-000-521-20-41-05 IT Services 7/25/2012 53173 $2,793.89 Programming Door Access
30218 AllSafe Fire & Security 001-000-000-521-20-48-00 Repairs & Maint-Equipment 7/25/2012 53173 $983.04 Software programming
53173 Total $3,776.93
71223 AM Test Inc 001-000-000-574-20-49-00 Miscellaneous 7/25/2012 53174 $160.00 Water Testing - Medina Beach
53174 Total $160.00
LEOFF1 - REIMB. - ANGLIN 7/24Anglin, Albert 001-000-000-521-20-21-10 Personnel Benefits-Retirees 7/25/2012 53175 $379.00 LEOFF1 Medical Reimbursement
53175 Total $379.00
996165814X07162012 AT&T Mobility 001-000-000-521-20-42-00 Communications (phone,Pagers)7/25/2012 53176 $273.38 Patrol Car Connect to NORCOM 6/9/12-7/8/12
53176 Total $273.38
BAKER July 15 Bank of America-Business Card 001-000-000-518-10-49-30 Postcard, Public information 7/25/2012 53177 $237.07 July CC Postcard - Postage
BAKER July 15 Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 7/25/2012 53177 $356.00 Records Storage - Unit #1410
BAKER July 15 Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 7/25/2012 53177 $159.00 Records Storage - Unit #1367
YOURKOSKI July 15 Bank of America-Business Card 001-000-000-521-20-31-00 Office Supplies 7/25/2012 53177 $33.20 Fingerprinting Supplies
YOURKOSKI July 15 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 7/25/2012 53177 $100.00 Good2Go Replenish
YOURKOSKI July 15 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 7/25/2012 53177 $30.00 Good2Go Replenish
YOURKOSKI July 15 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 7/25/2012 53177 $30.00 Good2Go Replenish
YOURKOSKI July 15 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 7/25/2012 53177 $30.00 Good2Go Replenish
YOURKOSKI July 15 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 7/25/2012 53177 $30.00 Good2Go Replenish
YOURKOSKI July 15 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 7/25/2012 53177 $129.00 Training - Ofc. Morovics
WILLIS July 15 Bank of America-Business Card 001-000-000-576-80-31-00 Operating Supplies 7/25/2012 53177 $87.59 AV Software Renewal
YOURKOSKI July 15 Bank of America-Business Card 001-000-000-576-80-31-00 Operating Supplies 7/25/2012 53177 $108.02 Goose Repellent
WILLIS July 15 Bank of America-Business Card 001-000-000-576-80-31-01 Maintenance Supplies 7/25/2012 53177 $952.61 Lifeguard Supplies (Rope, fuel tank, plug)
WILLIS July 15 Bank of America-Business Card 001-000-000-576-80-43-00 Travel & Training 7/25/2012 53177 $299.00 Training
WILLIS July 15 Bank of America-Business Card 001-000-000-576-80-48-00 Repair & Maint Equipment 7/25/2012 53177 $17.91 Fuel Line - Tiger Truck
53177 Total $2,599.40
944735-01 Blumenthal Uniforms & Equipment 001-000-000-521-20-22-00 Uniforms 7/25/2012 53178 $15.33 handcuff Strap
53178 Total $15.33
CARLETTI - BOND RELEASE - ROCarletti Trust 631-000-000-589-00-12-02 Cash Bond-Carletti Trust Row 3 7/25/2012 53179 $5,000.00 Permit #3376
53179 Total $5,000.00
7838049B 5/28/12 - 7/27/12 Centurylink 001-000-000-518-10-42-00 Postage/Telephone 7/25/2012 53180 $161.79 CC, Fax lines - CH, Disaster Line - EP
7838049B 5/28/12 - 7/27/12 Centurylink 001-000-000-525-60-31-00 Supplies 7/25/2012 53180 $177.60 CC, Fax lines - CH, Disaster Line Install
53180 Total $339.39
CLYDE HILL - Jun-12 Clyde Hill, City of 001-000-000-558-60-41-06 Building Inspector Contract 7/25/2012 53181 $664.00 Bldg. Inspector Svcs. June 2012
53181 Total $664.00
60780 CNR, Inc 001-000-000-518-90-31-00 Office & Operating Supplies 7/25/2012 53182 $191.67 Replace Phone - Grumbach
53182 Total $191.67
AP Check Register
July 2012
ITEM CA-3
4
Invoice Number VendorName Account Account Description Check Date Check Number
Transaction Detail
Amount Transaction Notes
0193223 7/16/12 - 8/15/12 Comcast 001-000-000-521-20-48-20 Repairs & Maint-Cad 7/25/2012 53183 $206.90 NE 24th St Camera
0193264 7/16/12 - 8/15/12 Comcast 001-000-000-521-20-48-20 Repairs & Maint-Cad 7/25/2012 53183 $206.90 NE 12th St Camera
53183 Total $413.80
CRUM - Reimb. 7/11/12 Crum, Linda 001-000-000-574-20-49-00 Miscellaneous 7/25/2012 53184 $41.59 Sheets for movie screen
53184 Total $41.59
DOUTHITT - REIMB. 7/23/12 Douthitt, Alex 001-000-000-574-20-43-00 Travel & Training 7/25/2012 53185 $35.31 Mileage Reimb-Transport H20 to Lab - testing
53185 Total $35.31
513500023355 Fedex Office 001-000-000-525-60-31-00 Supplies 7/25/2012 53186 $550.97 MMC Copies for Emerg. Prep.
53186 Total $550.97
FINNIGAN - Exp. Reimb. 7/22/1Finnigan, Kristen 001-000-000-525-60-31-00 Supplies 7/25/2012 53187 $19.78 File Tabs, pens
FINNIGAN - Exp. Reimb. 7/23/1Finnigan, Kristen 001-000-000-525-60-31-00 Supplies 7/25/2012 53187 $133.34 Food for Volunteers, Tab Dividers, Stickers
FINNIGAN - JULY EP Coord.Finnigan, Kristen 001-000-000-525-60-41-00 Prof Serv-EP Coordinator 7/25/2012 53187 $4,320.00 Emerg. Prep Coord. 6/19/12 -7/21/12
FINNIGAN - JULY EP Coord.Finnigan, Kristen 001-000-000-525-60-43-00 Travel & Training 7/25/2012 53187 $175.00 Emerg. Prep Travel 6/19/12 -7/21/12
53187 Total $4,648.12
HANSON - Reimb. 7/19/12 Hanson, Donna K 001-000-000-518-10-49-10 Miscellaneous 7/25/2012 53188 $211.87 Staff Luncheon/Training, CC Study Refreshments
53188 Total $211.87
3000236 KC Finance-Adult/Juvenile Detention 001-000-000-521-20-51-50 Jail Service-Prisoner Board 7/25/2012 53189 $459.98 Jail Housing
53189 Total $459.98
2004167 KC Office of Finance 001-000-000-511-80-51-00 Election Services-Voter Regist 7/25/2012 53190 $5,249.06 2011 Voter Registration Fees
2004908 KC Office of Finance 001-000-000-511-80-51-00 Election Services-Voter Regist 7/25/2012 53190 $78.52 2011 Voters' Pamphlet Costs
53190 Total $5,327.58
12-182 KC Sheriff's Office 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships 7/25/2012 53191 $794.91 Reg. Automated IT Net (RAIN) 2012 Share
53191 Total $794.91
16080 Kenyon Disend, Pllc 001-000-000-515-20-41-10 City Attorney 7/25/2012 53192 $1,555.11 City Attorney Svcs. June 2012
53192 Total $1,555.11
JUNE12MED Kirkland Municipal Court 001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf 7/25/2012 53193 $1,780.00 Court Filing Fees June 2012
53193 Total $1,780.00
221667706 Konica Minolta Business Solutions 001-000-000-521-20-48-00 Repairs & Maint-Equipment 7/25/2012 53194 $574.28 Copier Maint. - PD 4/15/12-7/14/12
53194 Total $574.28
medina-003, #2 Law, Lyman, Daniel, Kamerrer & Bogdanovich, P.001-000-000-515-20-41-60 Special Counsel 7/25/2012 53195 $480.00 COM v. KCS & Whitney
medina-001, #11 Law, Lyman, Daniel, Kamerrer & Bogdanovich, P.001-000-000-515-20-41-60 Special Counsel 7/25/2012 53195 $2,209.30 Chen v. COM
medina-002, #11 Law, Lyman, Daniel, Kamerrer & Bogdanovich, P.001-000-000-515-20-41-60 Special Counsel 7/25/2012 53195 $5,048.99 Whitney v. COM
53195 Total $7,738.29
Fee Overpay - P-12-029 Mark P. Henderson - Marine Restoration & Const001-000-000-345-81-00-00 Zoning and Subdivision 7/25/2012 53196 $600.00 Refund Overpayment -SEPA threshold
Fee Overpay - P-12-029 Mark P. Henderson - Marine Restoration & Const001-000-000-389-00-00-00 Other Non-Revenues (Adv Dep/Passt 7/25/2012 53196 $500.00 Refund Overpayment -Adv Deposit
53196 Total $1,100.00
596348 Mastermark 001-000-000-518-10-31-00 Office And Operating Supplies 7/25/2012 53197 $17.61 stamp
53197 Total $17.61
308 Moberly & Roberts, PLLC 001-000-000-512-50-41-10 Prosecuting Attorney 7/25/2012 53198 $4,000.00 Prosecuting Attorney June 2012
53198 Total $4,000.00
51977 PACE Engineers, Inc.001-000-000-558-60-41-07 Engineering Consultant 7/25/2012 53199 $7,815.00 CMP Reviews
53199 Total $7,815.00
449398 Pacific Topsoils, Inc.001-000-000-576-80-41-04 Professional Services-Misc 7/25/2012 53200 $109.00 Dump Yard Waste
53200 Total $109.00
2012-4559 Public Safety Testing Inc 001-000-000-521-20-41-50 Recruitment-Background 7/25/2012 53201 $135.00 Subscription Fees Q2 2012- Officer Testing
53201 Total $135.00
ROTH HILL 6/1/12 - 6/30/12 Roth Hill Engineering Partners 001-000-000-558-60-41-07 Engineering Consultant 7/25/2012 53202 $13,099.03 City Engineer Svcs. June 2012
53202 Total $13,099.03
LEOFF1 REIMB. - Anglin 7/24/1 Rxtra Care U & I Pharmacy 001-000-000-521-20-21-10 Personnel Benefits-Retirees 7/25/2012 53203 $52.50 LEOFF1 Reimb.
53203 Total $52.50
433001 Security Safe & Lock Inc 001-000-000-574-20-31-00 Operating Supplies 7/25/2012 53204 $44.88 Lock Box - PD/Lifeguards
53204 Total $44.88
AP Check Register
July 2012
ITEM CA-3
5
Invoice Number VendorName Account Account Description Check Date Check Number
Transaction Detail
Amount Transaction Notes
1404 Sound Law Center 001-000-000-558-60-41-02 Hearing Examiner 7/25/2012 53205 $1,088.50 HEX Svcs.
53205 Total $1,088.50
32542 Spot-On Print & Design 001-000-000-518-10-49-10 Miscellaneous 7/25/2012 53206 $715.47 2012 Budget Printing
53206 Total $715.47
3177733092 Staples Advantage 001-000-000-525-60-31-00 Supplies 7/25/2012 53207 $139.88 Printer Ink - PD
53207 Total $139.88
1202405 Supply Source, The 001-000-000-576-80-31-00 Operating Supplies 7/25/2012 53208 $1,202.17 Parks supplies- Gloves, soap, stain remover, can liners
53208 Total $1,202.17
09-1692 Vision Municipal Solutions, Llc 001-000-000-514-10-41-00 Auditing Services 7/25/2012 53209 $400.00 2011 Annual Report Review
53209 Total $400.00
INV024370 WA Assoc of Sheriffs & Police Chief 001-000-000-521-20-41-00 Professional Services 7/25/2012 53210 $4,041.31 LEMAP Fees 2012
53210 Total $4,041.31
WA ST. L&I - Q2 2012 WA ST Dept of L&I 001-000-000-518-10-49-10 Miscellaneous 7/25/2012 53211 $13.47 L&I Volunteers Q2 2012
53211 Total $13.47
E899579 HUGHES WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 7/25/2012 53212 $18.00 ORIG LIC. FEE
53212 Total $18.00
I12009327 WA State Patrol 001-000-000-521-20-41-50 Recruitment-Background 7/25/2012 53213 $80.00 Lifeguard Backgrounds
I12010043 WA State Patrol 631-000-000-589-12-52-89 WA ST Patrol-Gun-Fbi ($24)7/25/2012 53213 $49.50 CPL's
53213 Total $129.50
40908 Waterfront Construction, Inc.307-000-000-595-30-63-16 Beach Prk Pond Water Treatmt 7/25/2012 53214 $9,636.00 Bulkhead Repair - Viewpoint
53214 Total $9,636.00
58004 Wide Format Company, The 001-000-000-518-10-41-00 Professional Services 7/25/2012 53215 $136.88 City Map Printing
53215 Total $136.88
196658245-069 Sprint 001-000-000-518-10-42-00 Postage/Telephone 7/30/2012 53216 $78.72 IS Cellphone
196658245-069 Sprint 001-000-000-521-20-42-00 Communications (phone,Pagers)7/30/2012 53216 $1,152.02 PD Cellphones
196658245-069 Sprint 001-000-000-576-80-42-00 Telephone/postage 7/30/2012 53216 $356.46 PW Cellphones
53216 Total $1,587.20
503 001 172 LET Q2 2012 WA ST Dept of Revenue 001-000-000-386-20-00-00 Leasehold Excise-State Share 7/30/2012 53217 $2,285.31 Q2 2012 Leasehold Excise Tax ST Share
53217 Total $2,285.31
Grand Total $126,309.33
Medina City Council Regular Meeting ITEM CA-4
Monday, August 13, 2012
AGENDA BILL
Subject: Professional Services Agreement for Public Works Shop Facility Study
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Joe Willis Sr., Director of Public Works
Summary:
The City Council adopted the 2012 Capital Improvement Program in 2011 which included a
study of the existing Public Works Shop facilities. The need for more storage for equipment and
materials became more evident during the 2010 ATC addition to the shop building when
materials and equipment that required storage outside and in containers suffered from exposure
to inclement weather.
A request for qualifications was sent to five Architectural firms listed on the Small Works Roster
maintained by MRSC. Two firms responded and sat for interviews. David Clark Architects was
selected as the most qualified to complete the study and a scope of services and professional
services agreement was negotiated with that firm (attached). The proposed fee for the scope of
services is $24,701.
Attachment(s):
1. Request for Qualifications
2. Professional Services Agreement
Budget/Fiscal Impact: $24,701
Staff Recommendation: Approve the Agreement.
City Manager Approval:
Proposed Council Motion:
I move to approve the professional services agreement for
the Public Works Shop Facility Study by David Clark
Architects and authorize the City Manager to sign the
agreement.
ITEM CA-4
City of Medina
PUBLIC WORKS FACILITY STUDY
The City of Medina is soliciting statements of qualifications and performance
information from firms interested in providing professional architectural and
facility planning services for the Medina Public Works Shop and Yard located at
1000 80th Ave NE. One firm with expertise in civil, structural, electrical,
mechanical, environmental compliance and public works facility design
experience for municipal clients is preferred.
The selected firm will be provided a copy of the existing shop building renovation
and addition plans completed in 2011 and a site plan of the yard area. This
information can be viewed at the office of the Director of Public Works, 501
Evergreen Point Road.
The selected firm in consultation with staff will be required to conduct site
evaluations that include the shop building, storage areas for equipment and
materials, and operations-utilization of the site. The evaluation report shall
identify deficiencies and propose improvements to the facility, its use, and
operations. Following a discussion of deficiencies and proposed improvements
and with direction from the Director of Public Works, the firm shall provide
conceptual plans and layout alternatives with preliminary cost estimates for
proposed improvements to the existing building and yard areas to optimize its
long term use, and to improve operational functions.
Following selection of preferred proposed improvements, the firm shall develop
materials and cost estimates for the various building and site improvements and
present them to the City Council for their consideration. With Council approval,
the firm shall prepare design plans and bid documents for the proposed
improvements, solicit bids, and assist with obtaining permits. One necessary
improvement is to have a dual fuel source emergency generator installed to
support the facility during a power outage.
Firm(s) interested in providing these services are invited to submit a statement of
qualifications that details similar past projects completed by the individual team
members to be assigned to this project together with references from past project
owners and managers. Submittals that demonstrate prior project innovation while
maximizing utility with demonstrable project delivery within a confined budget will
receive preference. Submittals should not exceed twenty (20) pages. Please
submit four copies of the statement of qualifications. Presentations and
interviews if deemed appropriate by a selection committee will be scheduled
following a review of the submittals.
Minority and women-owned firms are encouraged to submit. Questions regarding
this solicitation may be directed to Director of Public Works (425) 233-6439.
Response of interested firms is requested no later than May 25, 2012.
ITEM CA-4
Page 1 of 7
CITY OF MEDINA
SERVICE PROVIDER/PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into in duplicate this day of ,
20___ by and between the CITY OF MEDINA, a Washington municipal corporation,
hereinafter referred to as the "CITY" and David A. Clark Architects. PLLC
hereinafter referred to as the "SERVICE PROVIDER."
WITNESSETH:
WHEREAS, the CITY desires to have certain services and/or tasks performed as set
forth in the City of Medina Public Works Facility Study Request For Qualifications
attached and requiring specialized skills and other supportive capabilities; and
WHEREAS, sufficient CITY resources are not available to provide such services; and
WHEREAS, the SERVICE PROVIDER represents that the SERVICE PROVIDER is
qualified and possesses sufficient skills and the necessary capabilities, including
technical and professional expertise, where required, to perform the services and/or
tasks set forth in this Agreement.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and
performance contained herein, the parties hereto agree as follows:
I . SCOPE OF SERVICES.
The SERVICE PROVIDER shall perform such services and accomplish such tasks,
including the furnishing of all materials and equipment necessary for full performance
thereof, as are identified and designated as SERVICE PROVIDER responsibilities
throughout this Agreement and as detailed in Exhibit "A" and Scope of Services Exhibit
B” attached hereto and incorporated herein (the "Project").
2. TERM.
The Project shall begin no earlier than , 20 , and shall be completed no
later than , 20 , unless sooner terminated according to the
provisions herein.
3. COMPENSATION AND METHOD OF PAYMENT.
A. Payments for services provided hereunder shall be made following the performance
of such services, unless otherwise permitted by law and approved in writing by the CITY.
B. No payment shall be made for any service rendered by the SERVICE PROVIDER
except for services identified and set forth in this Agreement.
C. The CITY shall pay the SERVICE PROVIDER for work performed under this
Agreement pursuant to accepted proposal attached hereto as Exhibit "B" and by this
reference incorporated herein.
ITEM CA-4
Page 2 of 7
D. The SERVICE PROVIDER shall submit to the CITY Finance Officer on forms
approved by the Finance Officer, a voucher or invoice for services rendered during the
pay period. The CITY shall initiate authorization for payment after receipt of said
approved voucher or invoice and shall make payment to the SERVICE PROVIDER
within approximately thirty (30) days thereafter.
4. REPORTS AND INSPECTIONS.
A. The SERVICE PROVIDER at such times and in such forms as the CITY may require,
shall furnish to the CITY such statements, records, reports, data, and information as the
CITY may request pertaining to matters covered by this Agreement. All of the reports,
information data,. and other related materials, prepared or assembled by the SERVICE
PROVIDER under this Agreement and any information relating to personal, medical and
financial data will be treated as confidential insofar as is allowed by Washington State
laws regarding disclosure of public information, Chapter 42.17, R.C.W. Generally,
Chapter 42.17, R.C.W. requires disclosure of all but the most personal and sensitive
information in CITY hands.
B. The SERVICE PROVIDER shall at any time during normal business hours and as
often as the CITY or State Examiner may deem necessary, make available for
examination all of its records and data with respect to all matters covered, directly or
indirectly, by this Agreement and shall permit the CITY or its designated authorized
representative to audit and inspect other data relating to all matters covered by this
Agreement. The CITY shall receive a copy of all audit reports made by the agency or
firm as to the SERVICE PROVIDER'S activities. The CITY may, at its discretion, conduct
an audit at its expense, using its own or outside auditors, of the SERVICE PROVIDER'S
activities which relate, directly or indirectly, to this Agreement.
5.INDEPENDENT CONTRACTOR RELATIONSHIP.
A. The parties intend that an independent SERVICE PROVIDER/CITY relationship will
be created by this Agreement. The CITY is interested primarily in the results to be
achieved; subject to paragraphs herein, the implementation of services will lie solely with
the discretion of the SERVICE PROVIDER. No agent, employee, servant or
representative of the SERVICE PROVIDER shall be deemed to be an employee, agent,
servant or representative of the CITY for any purpose, and the employees of the
SERVICE PROVIDER are not entitled to any of the benefits the CITY provides for its
employees. The SERVICE PROVIDER will be solely and entirely responsible for its acts
and for the acts of its agents, employees, servants, subcontractors or representatives
during the performance of this Agreement.
B. In the performance of the services herein contemplated the SERVICE PROVIDER is
an independent contractor with the authority to control and direct the performance of the
details of the work, however, the results of the work contemplated herein must meet the
approval of the CITY and shall be subject to the CITY'S general rights of inspection and
review to secure the satisfactory completion thereof.
6. SERVICE PROVIDER EMPLOYEES/AGENTS
The CITY may at its sole discretion require the SERVICE PROVIDER to remove an
employee(s), agent(s) or servant(s) from employment on this Project. The SERVICE
ITEM CA-4
Page 3 of 7
PROVIDER may however employ that (those) individual(s) on other non-CITY related
projects.
7. HOLD HARMLESS INDEMNIFICATION.
A. The SERVICE PROVIDER shall indemnify and hold the CITY and its agents,
employees, and/or officers, harmless from claims, demands, suits, at law or equity,
actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought
against the CITY arising out of, in connection with, or incident to the execution of this
Agreement and/or the SERVICE PROVIDER'S negligent performance or failure to
perform any aspect of this Agreement; provided, however, that if such claims are caused
by or result from the concurrent negligence of the CITY, its agents, employees, and/or
officers, this indemnity provision shall be valid and enforceable only to the extent of the
negligence of the SERVICE PROVIDER; and provided further, that nothing herein shall
require the SERVICE PROVIDER to hold harmless or defend the CITY, its agents,
employees and/or officers from any claims arising from the sole negligence of the CITY,
its agents, employees, and/or officers. The SERVICE PROVIDER expressly agrees that
the indemnification provided herein constitutes the contractor's waiver of immunity under
Title 51 RCW, for the purposes of this Agreement. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
B. No liability shall attach to the CITY by reason of entering into this Agreement except
as expressly provided herein.
8. INSURANCE.
The SERVICE PROVIDER shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the SERVICE
PROVIDER, their agents, representatives, employees or subcontractors.
The SERVICE PROVIDER shall provide a Certificate of Insurance evidencing:
A. Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage.
B. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to:, blanket contractual; products/completed operations; broad form property
damage-, explosion, collapse and underground (XCU) if applicable; and employer's
liability.
The CITY shall be named as an additional insured on the insurance policy, as respects
work performed by or on behalf of the SERVICE PROVIDER and a copy of the
endorsement naming the CITY as additional insured shall be attached to the Certificate
of Insurance. The CITY reserves the right to request certified copies of any required
policies.
The SERVICE PROVIDER'S insurance shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought, except
ITEM CA-4
Page 4 of 7
with respects to the limits of the insurer's liability.
C. Professional Liability, Professional Errors and Omissions insurance with limits no less
than $ 1,000,000 limit per occurrence. Any payment of deductible or self-insured
retention shall be the sole responsibility of the SERVICE PROVIDER.
The SERVICE PROVIDER'S insurance shall be primary insurance as respect to the
CITY and the CITY shall be given thirty (30) days prior written notice of any cancellation,
suspension or material change in coverage.
9. TREATMENT OF ASSETS.
Title to all property furnished by the CITY shall remain in the name of the CITY and the
CITY shall become the owner of the work product and other documents, if any, prepared
by the SERVICE PROVIDER pursuant to this Agreement.
10. COMPLIANCE WITH LAWS.
A. The SERVICE PROVIDER, in the performance of this Agreement, shall comply with
all applicable federal, state or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in this
Agreement to assure quality of services.
B. The SERVICE PROVIDER specifically agrees to pay any applicable business and
occupation (B & 0) taxes, which may be due on account of this Agreement.
11. NONDISCRIMINATION.
A. The CITY is an equal opportunity employer.
B. Nondiscrimination in Employment. In the performance of this Agreement, the
SERVICE PROVIDER will not discriminate against any employee or applicant for
employment on the grounds of race, creed, color, national origin, sex, marital status, age
or the presence of any sensory, mental or physical handicap; provided that the
prohibition against discrimination in employment because of handicap shall not apply if
the particular disability prevents the proper performance of the particular worker
involved. The SERVICE PROVIDER shall ensure that applicants are employed, and that
employees are treated during employment without discrimination because of their race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap. Such action shall include, but not be limited to:
employment, upgrading, demotion or transfers, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation, and programs for
training including apprenticeships. The SERVICE PROVIDER shall take such action with
respect to this Agreement as may be required to ensure full compliance with local, state
and federal laws prohibiting discrimination in employment.
C. Nondiscrimination in Services. The SERVICE PROVIDER will not discriminate
against any recipient of any services or benefits provided for in this Agreement on the
grounds of race, creed, color, national origin, sex, marital status, age or the presence of
any sensory, mental or physical handicap.
D. If any assignment and/or subcontracting has been authorized by the CITY, said
ITEM CA-4
Page 5 of 7
assignment or subcontract shall include appropriate safeguards against discrimination.
The SERVICE PROVIDER shall take such action as may be required to ensure full
compliance with the provisions in the immediately preceding paragraphs herein.
12. ASSIGNMENT/SUBCONTRACTING.
A. The SERVICE PROVIDER shall not assign its performance under this Agreement or
any portion of this Agreement without the written consent of the CITY, and it is further
agreed that said consent must be sought in writing by the SERVICE PROVIDER not less
than thirty (30) days prior to the date of any proposed assignment. The CITY reserves
the right to reject without cause any such assignment.
B. Any work or services assigned hereunder shall be subject to each provision of this
Agreement and proper bidding procedures where applicable as set forth in local, state
and/or federal statutes, ordinances and guidelines.
C. Any technical/professional service subcontract not listed in this Agreement, must
have express advance approval by the CITY.
13. CHANGES.
Either party may request changes to the scope of services and performance to be
provided hereunder, however, no change or addition to this Agreement shall be valid or
binding upon either party unless such change or addition be in writing and signed by
both parties. Such amendments shall be attached to and made part of this Agreement.
14. MAINTENANCE AND INSPECTION OF RECORDS.
A. The SERVICE PROVIDER shall maintain books, records and documents, which
sufficiently and properly reflect all direct and indirect costs related to the performance of
this Agreement and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject at all reasonable times to inspection, review, or audit, by
the CITY, its authorized representative, the State Auditor, or other governmental officials
authorized by law to monitor this Agreement.
B. The SERVICE PROVIDER shall retain all books, records, documents and other
material relevant to this agreement, for six (6) years after its expiration. The SERVICE
PROVIDER agrees that the CITY or its designee shall have full access and right to
examine any of said materials at all reasonable times during said period.
15.POLITICAL ACTIVITY PROHIBITED.
None of the funds, materials, property or services provided directly or indirectly under tile
Agreement shall be used for any partisan political activity, or to further the election or
defeat of any candidate for public office.
16. PROHIBITED INTEREST.
No member, officer, or employee of the CITY shall have any interest, direct or indirect, in
ITEM CA-4
Page 6 of 7
this Agreement or the proceeds thereof
17. OTHER PROVISIONS.
The following additional terms shall apply: It is agreed between the parties that pursuant
to changes in state law necessitating that services hereunder be expanded, the parties
shall negotiate an appropriate amendment. If after thirty (30) days of negotiation,
agreement can not be reached, this Agreement may be terminated by the City no sooner
than sixty (60) days thereafter.
18. TERMINATION.
A. Termination for Convenience. The CITY may terminate this Agreement, in whole or in
part, at any time, by at least thirty (30) days written notice to the SERVICE PROVIDER.
The SERVICE PROVIDER shall be paid its costs, including contract close-out costs, and
profit on work performed up to the time of termination. The SERVICE PROVIDER shall
promptly submit a termination claim to the CITY. If the SERVICE PROVIDER has any
property in its possession belonging to the CITY, the SERVICE PROVIDER will account
for the same, and dispose of it in the manner directed by the CITY.
B. Termination for Cause. If the SERVICE PROVIDER fails to perform in the manner
called for in this Agreement, or if the SERVICE PROVIDER fails to comply with any
other provisions of the Agreement and fails to correct such noncompliance within five (5)
days written notice thereof, the CITY may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the SERVICE
PROVIDER setting forth the manner in which the SERVICE PROVIDER is in default.
The SERVICE PROVIDER will only be paid for services performed in accordance with
the manner of performance set forth in this Agreement.
19. NOTICE.
Notice provided for in this Agreement shall be sent by certified mail to the addresses
designated for the parties on the last page of this Agreement.
20. ATTORNEYS FEES AND COSTS.
If any legal proceeding is brought for the enforcement of this Agreement, or because of a
dispute, breach, default, or misrepresentation in connection with any of the provisions of
this Agreement, the prevailing party shall be entitled to recover from the other party, in
addition to any other relief to which such party may be entitled, reasonable attorney's
fees and other costs incurred in that action or proceeding.
21. JURISDICTION AND VENUE.
A. This Agreement has been and shall be construed as having been made and delivered
with the State of Washington, and it is agreed by each party hereto that this Agreement
shall be governed by laws of the State of Washington, both as to interpretation and
performance.
B. Any action of law, suit in equity, or judicial proceeding for the enforcement of this
ITEM CA-4
Page 7 of 7
Agreement or any provisions thereof, shall be instituted and maintained only in any of
the courts of competent jurisdiction in King County, Washington.
22. SEVERABILITY.
A. If, for any reason, any part, term or provision of this Agreement is held by a court of
the United States to be illegal, void or unenforceable, the validity of the remaining
provisions shall not be affected, and the rights and obligations of the parties shall be
construed and enforced as if the Agreement did not contain the particular provision held
to be invalid.
B. If it should appear that any provision hereof is in conflict with any statutory provision
of the State of Washington, said provision, which may conflict therewith shall be deemed
inoperative and null and void insofar as it may be in conflict therewith, and shall be
deemed modified to conform to such statutory provisions.
23. ENTIRE AGREEMENT.
The parties agree that this Agreement is the complete expression of the terms hereto
and any oral representations or understandings not incorporated herein are excluded.
Further, any modification of this Agreement shall be in writing and signed by both
parties. Failure to comply with any of the provisions stated herein shall constitute
material breach of contract and cause for termination Both parties recognize time is of
the essence in the performance of the provisions of this Agreement. It is also agreed by
the parties that the forgiveness of the nonperformance of any provision of this
Agreement does not constitute a waiver of the provisions of this Agreement.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed
the day and year first hereinabove written.
CITY:
CITY OF MEDINA
501 Evergreen Point Road
Medina, WA 98039
SERVICE PROVIDER:
David A Clark Architects, PLLC
33017 134th Ave S.E.
Auburn, WA 98092-8519
Attachments:
A” Request for Qualifications
B” Scope of Services
A US Green Building Council Member Firm with LEED Accredited Professionals
Licensed Architects in Arizona, California, Colorado, Hawaii, Texas and Washington
Medina Public Works Shop and Yard - Scope & Fee
1. PHASE 1 Programming
a. Defining needs
b. Defining existing conditions: Space, equipment, stockpiles
c. Defining constraints – space, money, neighborhood
d. Gathering input from staff, administration, community
2. PHASE 1 Preliminary design
a. Create alternatives
b. Verify designs meets program needs
c. Define costs & alternatives
d. Make presentations to staff, administration and public
e. Prepare selected option for next phase
Fee Proposal, Phase one: $24,701.
No mileage charges will be billed.
Not included: Prints, deliveries will be billed at cost plus 10%
DAVID A. CLARK ARCHITECTS, PLLC
33
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1
34th
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980
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253
351
88
77
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ITEM CA-4
Medina City Council Regular Meeting ITEM CA-5
Monday, August 13, 2012
AGENDA BILL
Subject:
Authorization to Transfer the Police Command Vehicle to Another City in
King County
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Mark Thomas, Chief of Police
Summary:
The City of Medina obtained a command vehicle in 2005 paid for by federal homeland security grants
with the agreement that it would be an asset available to agencies throughout the region. The City of
Medina has absorbed the cost of maintaining and operating the vehicle for about 7 years while rarely
using it for internal purposes. The City of Bellevue has indicated their willingness to take over
responsibility for the operations and maintenance of the Mobile Command Vehicle. The savings to
Medina in staff time has not been quantified but is significant for maintenance and deployments. Over
the last two years the cost to maintain and operate the vehicle has been approximately $23,000 per
year (more than half paid by grants that could have been used for other purposes by the city).
COST TO THE CITY OF MEDINA
2012 Budget - $9500 – Maintenance, Equipment and Service Fees
Actual Expenditures:
2012 - $1,576
2011 - $10,850 + $2,756 (Grant Funded) = $13,606
2010 – $16,304 + $16,002 (Grant Funded) = $32,306
Not included in the expenditures listed above is the significant cost to the city for staff time associated
with deployments and maintaining the vehicle. A Medina officer typically stays with the vehicle when it
is deployed resulting in either decreased staffing in the city or overtime paid by the City of Medina.
Expenses for the command vehicle are expected to rise in the coming years with the age of the vehicle.
Homeland Security and EMPG grants are expected to decrease significantly in coming years.
BENEFIT
2012 – Deployed 4 times
Bellevue PD SWAT Exercise
Bellevue PD for President Obama Visit
Medina PD to provide support to Kent PD and WSP for Trooper’s funeral
Bellevue PD for 4th of July Fireworks
2011 – Deployed 9 times
2 - Medina PD in support of the King County EOC at training and exercises
6 - Bellevue PD for events and investigations
Pacific PD for event command
Medina City Council Regular Meeting ITEM CA-5
Monday, August 13, 2012
RECOMMENDATION
Transfer the vehicle to another city in King County. (Presumably the City of Bellevue)
The vehicle was purchased and equipped primarily with federal grant money and would remain
a regional resource. Medina could still use the vehicle if needed.
Bellevue has agreed to take responsibility for the vehicle and its expenses.
Medina has not used the vehicle operationally for several years and has only used it three times
in the last 18 months in support of other agencies
The vehicle is 8 years old and only has 5500 miles on it. It is a valuable piece of equipment that
is not being fully utilized.
Bellevue has a need for the vehicle which will be shared between their Fire (provides service to
Medina), Police, and Emergency Management departments.
Bellevue has been the largest user of the vehicle in the past and they intend to use it
significantly more with the improved access they will have if it is transferred.
Transferring the vehicle will provide badly needed space at the city shop, and allow for more
equipment to be kept under cover.
The command vehicle’s value to the City of Medina has diminished over the last couple of years.
The vehicle was intended to be used during major disasters. At the time the vehicle was
obtained, there was concern that the old City Hall would not withstand an earthquake and did
not provide emergency power generation. Improvements to City Hall and the City Shop have
made those two locations the preferred command posts should the city have a major disaster.
Attachment(s):
Command Vehicle Equipment List
Budget/Fiscal Impact: Savings of approximately $23,000 per year plus staff time
Staff Recommendation: Approve
City Manager Approval:
ProposedCouncil Motion:
Move to authorize the City Manager to transfer the Police
Mobile Command Vehicle, a 2004 Coachman (VIN:
1F6MF53S040A09185), and associated equipment as
designated on the attached equipment list, to another city in
King County that is willing to assume responsibility for the
operations and maintenance of the vehicle.
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 1
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor
Date
Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
2004 34' Coachman Mirada Coach gas
powered 1 $70,000.00 $70,000.00 $99,725.00
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install rubber dimple floor
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install 3 work stations with chairs,
tie downs and pencil drawers.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install phone and data to eleven
11) areas marked. Prewire for cat5 cable.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install white writing surface as
shown in drawing on all cabinets and doors,
along with removable board to be hung on
exterior.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install removeable work table in
conference area 3x6.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install bench seating in front
confernece area.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install graphic on exterior of
vehicle an black out rear window.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install emergency lights on the
outside of the vehicle, 2 small strobe lights on
the rear, 2 large strobe lights on each side and
front strobed, along with control head and PA
system.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 2
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor
Date
Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
Medina will provide two Motorola radio's serial 270AVU0282 and
and one UHF-VHF serial 4K270104 radio, one computer, one
battery charger and oneDell all-in-one copier serial 52P4661. EME
will provide monitor for computer and install other items. $10,700.00 Medina/EME 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013
out of service,
MPD has. Dell
computer
destroyed 1/07
Make shower into work cabinet for mast.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install cabinet to mount electrical
panels, and second monitor in dispatch area.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
provide and install KVH Tracvision L2 TV
SAT dish, 01-0225-16 TV L2, 050202750
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013
Stopped
working,
destroyed,repla
ced 4/2011 Scraped Apr-11
Provide and install safety equipmewnt, two CO
detectors.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install three, two drawer file
cabinets in rear area, and provide a second TV
for camera mast.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install interior door between front
and back with window.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Prewire phone, cable video in and out in belly
box, with 120v plug.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Prewire for Prosine inverter.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Prewire for camera mast.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Medina to provide Seirra wireless modem to be
installed. $1,142.00 $1,142.00 $1,142.00 Medina/EME 9/23/2005
Upgraded-
Replaced 3/10 Mar-10
Provide and install two metal antenna box,
with four antenna runs
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 3
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor
Date
Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
Provide and install second antenna box, with
four antenna runs 1 $450.00 $450.00 $450.00 Medina/EME 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install 4 GFI plugs on the exterior
of the coach.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Window blinds on all windows.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide and install Video switch in rack for
camera monitors.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013
Swapped out
for Kramer,
transferred with
rig to BPD usable 8/15/2007
Remove bathroom plumbing and provide and
install standard size equipment rack in old
batroom.
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Medina will provide three Stinger flash lights
to be installed. 3 $90.00 $90.00 $270.00 Medina/EME 9/23/2005 N/A BPD
Provide and install one SAT phone with car
kit. Qualcomm serial 11600087773 $1,500.00
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Provide lighting under wooden cabinets in
dispatch area and front table area. $29,725.00
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
AC Distribution panel with associated breakers,
wiring, and circuits for Onan 7KW generator
center s/nE050786800 model 7HGJAB-900C.
S/N on 5.5 Onan generator I040689722 model
5.5HGJAB-901C.1 $1,139.00 $1,139.00 $1,139.00
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.008 (03-04
UASI)100 4/26/2013 BPD
Toshiba CTX 100, 8 CO lines by 16 extensions,
with five desktop hansets, associated wiring,
punch down blocks, jacks faceplates, ETC..
Model CHSUB112A, s/n R54629,
IC2483032A.1 $5,251.00 $5,251.00 $5,251.00
EME Cmd
Vehicles 9/23/2005 FFY05-LETPP-008
97.067 (05-10
SHSP/UASI)100 10/16/2013 BPD
50 amp automatic transfer switch 1 $523.00 $523.00 $523.00
EME Cmd
Vehicles 9/23/2005 FFY05-LETPP-008
97.067 (05-10
SHSP/UASI)100 10/16/2013 BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 4
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor
Date
Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
Prosine 2.0 Inverter/charger 2000 watt, installed
with associated batteries (4), cabeling and
panels, serial # B10664527 1 $4,034.00 $4,034.00 $4,034.00
EME Cmd
Vehicles 9/23/2005 FFY03-UASI-030
97.067 (05-10
SHSP/UASI)100 BPD
Pelco Esprit camera system 24V AC, S/N# ES
31 C22-5N with one (1) PTZ Keyboard
KPD300A, and keyboard wiring kit, wired into
coach for three keyboard user locations 1 $5,112.80 $5,113.00 $5,113.00
EME Cmd
Vehicles 9/23/2005 FFY05-LETPP-008
97.067 (05-10
SHSP/UASI)100 10/16/2013 BPD
25' foot Wilburt Mast serial# 36256, P/N
906027, with 1'1/4 Nycoil, mast tub, mast
pedistal, mast head, associated cables for
nycoil, air supply system, valve system and
misc. hardware.1 $16,500.00 $16,500.00 $16,500.00
EME Cmd
Vehicles,9/23/2005 FFY05-LETPP-008
97.067 (05-10
SHSP/UASI)100 10/16/2013
Transferred to
Redmond PD Dec-07
7.0 kw gasoline Generator, Onan, installed 1 $7,469.00 $7,469.00 $7,469.00
EME Cmd
Vehicles 9/23/2005 FFY05-LETPP-008
97.067 (05-10
SHSP/UASI)100 10/16/2013 BPD
Larger emergency strobes added to front and
rear.FCI 9/26/2005 BPD
Install 30 amp sevrice, cord at PW $1,000.00 $1,000.00 $1,000.00
Accurate
Electric BPD
Install slide out switch.FCI 10/20/2005 BPD
Installed Lojack $500.00 $500.00 $500.00 Lojack 1/21/2006 BPD
Installed 2 Dell computers, 7FY8491,
8FY8491, 16 port Dell 2716 hub, service tag
CJX2L71 $2,500.00 $2,500.00 $2,500.00 Dell 1/6/2006
2 computers taken
to MPD Nov-10
Switch for modem, add switch for disconnect FCI 2/3/2006 BPD
Slideout awning added $500.00 $500.00 $500.00 Evergreen 3/9/2006 BPD
Propane tank replaced $1,200.00 $1,200.00 $1,200.00
EME Cmd
Vehicles 3/9/2006 BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 5
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor Date Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
Change 30 amp power shore to 50 amp, install
air ride controls, add surge protector and new
shore power cable $2,300.00 $2,300.00 $2,300.00 Evergreen 3/9/2006 BPD
Elcetrical service changed at PW $350.00 $350.00 $350.00
Accurate
Electric MPD retained
Install air horn/compressor, ICOM marine serial
104588 and ICOM aviation radio serail 507756,
opticom.$3,100.00 $3,100.00 $3,100.00 FCI 2/23/2006 BPD
Coscomm-SAT equipment $6,000.00 $6,000.00 $6,000.00 Coscomm
Returned to
vendor
Tent $100.00 $100.00 $100.00 Fred Meyer BPD
Microsoft Office Pro 2 licenses 2 $301.67 $603.34 $603.34 DIS 3/26/2006 BPD
VGA to TV converter $99.99 Smarthome 3/21/2006 BPD
1000 watt light and 100' ext cord and air hose $100.00 $100.00 $100.00 Lowes 4/4/2006 BPD
Atomic clock 2 $70.00 $70.00 $140.00 Sharper image 4/4/2006
1 to BPD, 1 to
MPD
13.5 second air conditioner, relocate dish $1,047.37 $1,047.38 Evergreen 5/22/2006 BPD
SAT TV receiver and install $215.62 $215.62
Satellite
Connection 5/17/2006 BPD
SAT service one year-monthly 40.97 plus tax $491.64 5/17/2006 BPD
Graphics $1,441.02 Autographics 6/20/2006 BPD
Wireless modum 10/30/06 ClearWire BPD
Install Clear wire modem $150.00 FCI 11/17/2006 BPD
Second compressor $476.54 Carnutz 11/15/2006 BPD
2-12V adaptors, passenger map light $100.00 FCI 11/17/2006 BPD
Green strobe light $300.00 FCI 8/23/2006 BPD
Millitary Tent $14,000.00 Ft Lewis 11/17/2006 MPD retained
Clearwire modem-11/17/2006
Returned to
Clearwire Mar-10
Wireless router $89.99 Office Max 11/26/2006 Stopped working Scraped 2011
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 6
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor Date Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
Trailer hitch, install side turn signal, bumper
with lights, transfer switch,reseal roof, reseal
windows, service both gen., service slideout,
Dri Z box, sta bil, tow strap, alumin plate for
microwave, oil change engine, fill lp, check
jacks $5,199.20 Evergreen 12/5/2006 BPD
ACU 1000 serial# B0000034044 $32,987.00
Day Wireless-
Grant 1/31/2007 FFY05-UASI-014
97.067
05LETPP, 05-
10SHSP/UASI)100 5/20/2014 BPD
Samsung 32" monitor, model
LNS3296DX/XAA, Serial#
AFQG3CFL80023F, Install BMS Microwave $4,713.23
Day Wireless-
Grant FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Pelco DVR5100 4 camera, serial 651-050, 250
gig Endure enabled, Remote keypad KBD5000
controller serial 661-4573 $4,449.65 Group One 12/12/2006 MPD retained
Computer for NW Dell Optiplex 320 service
tag 17F7BC1 $1,157.04 Dell 1/17/2007 BPD
BMS Microwave link serial 305-02607, rack
control serial 178-02607, Samsung LNS
3296D, Serial AFQG3CFL800232F, install to
include DVR $53,901.00
BMS/Day
wireless 2/9/2007 FFY06-LETPP-004
97.074 (06-07
LETPP)100 2/5/2015 BPD
PBX card $442.82
All Phase
Comm 1/12/2007 BPD
exhaust rubber pipe $267.00 car quest BPD
weather station $94.95 Lacrosse 12/31/2006 BPD
tire chains $82.12 car quest BPD
two batteries, 50 ft cord, Echo charger, 2
interior lights, roof cleaner, battery cable-2 $1,510.41 Evergreen 1/23/2007 BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 7
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor Date Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
APC rack UPS, model SN1000, serial
3S0617X29869. Now in office 02/08.$212.69 Comp USA 3/9/2007
Retained by
Medina
Radio Rack for Aviation Marine radios $600.00 FCI-grant 8/22/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
46" Samsung monitor, serial#
AJ723CSP803658N, model LNT4665FX/XAA $4,480.00
Day Wireless-
Grant 8/15/2007 FFY05-LETPP-008
97.067 (05-10
SHSP/UASI)100 10/16/2013 BPD
19" Samsung monitor, Serial #
AH6R34NP715271K, model
LNT1953HX/XAA $1,295.00
Day Wireless-
Grant 8/15/2007 FFY05-LETPP-008
97.067 (05-10
SHSP/UASI)100 10/16/2013 BPD
Firecomm 3 headsets model 3010R, s/n E23351 $3,438.00
Day Wireless-
Grant 3/9/2007 FFY05-LETPP-008
97.067 (05-10
SHSP/UASI)100 10/16/2013 BPD
Data Strom XF2-Satellite dish s/n 0014427,
Hughes model 0682 $14,000.00
Widowthorn
Comm 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Dell server, Xeon 3040 Processor, 2MB Cache,
1.86GHz, 1066MHz Front Side Bus for
PowerEdge 860, model SVP s/n 8PZ7JD1.
W/UPS model smart UPS 3K, serial#
JS0719008328, and Windows server 2003, rails $3,967.50 Dell 8/22/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Wilburt 48' mast, model 8.5-48 906215, serial
31529, D-TEC II serial# 00283 $23,622.40
Evergreen-Day
wireless 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Kramer VS 162AV video switch, serial
188790347 $3,233.45
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
UPS Smart UPS 3K, serial # JS0707012322
DLA3000RMZU)with side rails.$2,775.00
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 N/A
Returned to
MFG. 11/21/2008
FLIR Thermovision cameras model 427-0016-
05-00, serial # 1141, SN# on base 3113, 50
MM F1.7, 65215 s/n 10003511 $23,884.00
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 8
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor Date Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap
Pelco Specta IV SE DD4CBW35,
DC07157,camera serial #776-1221 $4,650.00
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
SunBrite 32" monitor, model 3210HD, serial #
VCCN73220405 $7,440.00
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Side rails for existing equipment in rack $1,705.00
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Samsung 26" monitor, model LNT2653H,
serail# AH7L3CDP500493 $3,175.00
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
ACU 1000 expansion box, serial#
B0000050924 with 3 cards $9,525.00
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Polycom Sound Station 2, serial
H807360208C3Conference call phone $1,979.99
Day Wireless-
Grant 8/15/2007 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
rear jack springs, gen covers, disconnect gas
line $442.90 Evergreen 12/5/2007 BPD
Motorola XLT5000 VHF Mobile, serial #
585CJD0025 $4,698.80
Motorola/Day
Wireless 2/7/2008 FFY06-LETPP-010
97.074 (06-07
LETPP)100 2/5/2015 BPD
Iridium 9505A Satelite Phone, IMEI
30021401006550, MRHS0088F, and Applied
Satellite cradle ASE-MC03, with antenna
9505A, S/N 0158D9FE10000031 installed and
connected to PBX $7,061.95
Day Wireless-
Grant 2/20/2008 FFY06-LETPP-010
97.074 (06-07
LETPP)100 2/5/2015 BPD
two USB connection for camera controller $1,470.00
Day Wireless-
Grant 2/20/2008 FFY06-LETPP-010
97.074 (06-07
LETPP)100 2/5/2015 BPD
Tripod stand for pelco camera $750.00
Day Wireless-
Grant 2/20/2008 FFY06-LETPP-010
97.074 (06-07
LETPP)100 2/5/2015 BPD
Pelican hard case for Pelco camera $650.00
Day Wireless-
Grant 2/20/2008 FFY06-LETPP-010
97.074 (06-07
LETPP)100 2/5/2015 BPD
100' of cable/power cord on a reel $200.00
Day Wireless-
Grant 2/20/2008 FFY06-LETPP-010
97.074 (06-07
LETPP)100 2/5/2015 BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 9
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor Date Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
ACU interface cable, CP200, MTS2000 $400.00
Day Wireless-
Grant 2/20/2008 FFY06-LETPP-010
97.074 (06-07
LETPP)100 2/5/2015 BPD
front and rear springs replaced, old GVW 18K,
11K rear, 7K front. New 14,600 rear and 9,000
front total 23,600 lbs $2,107.80 Foster Frame 3/6/2008 BPD
cable to VHF FED radio to ACU 1000 $250.00
Day Wireless-
Grant 2/20/2008 FFY06-LETPP-010
97.074 (06-07
LETPP)100 2/5/2015 BPD
reconnect phone jacks to block $277.70 All Phase 3/24/2008 BPD
Cyberpower UPS 685AVR
serialBFA8P2002780, for 2 Dell computers $72.87 Staples BPD
2" exhaust hose for generator $88.48 car quest BPD
Rack ceiling fan, belly light, extend a stay
hose,BU alarm $460.95 Evergreen 6/10/2008 BPD
Motorola 6 pack IMPRES charger $675.00
Motorola/Day
Wireless BPD
Motorola XPR4500 VHF radio serial
038THN0129 $620.00
Motorola/Day
Wireless 9/8/2008 BPD
Dell projector M109S, service tag G66S2H1 $426.00 Dell 10/23/2008 FFY07-LETPP-007 97.074 100
Retained by
Medina
Dell Latitude 6500E laptop, service tag
25CLLH1 grant money $1,876.49 Dell 10/23/2008 FFY07-LETPP-007 97.074 100
Retained by
Medina
Office 2007 standard for Laptop $241.00
W.S. Dep of
Tec 10/23/2008 FFY07-LETPP-007 97.074 100
Retained by
Medina
Motorola XLT5000 VHF Mobile, serial #
500CJP0576 800 MHz $3,165.54
Motorola/Day
Wireless BPD
APC rack UPS, model SUA3000 RM2U serial
JS0839005146 to replace, line #89.APS 11/12/2008 FFY04-LETPP 003
97.004 (04
LETPP/SHSP)100 11/26/2013 BPD
Dryer $69.99 Evergreen RV 11/19/2008 BPD
Garmin Nuvi 780 10R-023994 $349.00 Best Buy BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 10
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor Date Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
APC UPS BE550G Serial 3B0819X81894 $59.99 Office Max 1/5/2009 BPD
Wingman antenna HD, digital converter $387.85 Evergreen RV 2/24/2009 BPD
Cover for FLIR camera $669.00 Evergreen RV 4/22/2009 BPD
Tent front section $165.00
Gov
Liquidators 4/22/2009
Retained by
Medina
HitachiPower drill DS10DFL, serial J2911300,
driver WH10DFL serial J2911862 and bits $169.00 Lowes 5/14/2009
Retained by
Medina
Increased insurance from 430.000 to 480.000
with Diana 6/30/2009 N/A
Add motorola 800 radio to front and add extra
800 monitor radio to rear.$5,692.84
Motorola/Day
wireless 8/31/2009 BPD
New ACU cable to connect front radio to ACU $261.71 Day Wireless 9/1/2009 BPD
Clear Wire 4G modem 3/17/2010 BPD
Cisco 1941 Router, serial FTX1405Y7B0 $1,680.00 Qwest 3/25/2010 BPD
Logitech webcam pro 9000 $120.00 staples 1/1/2010 BPD
ATT modem TX- 206 409 4626, SIM
89014102211507585219
Datec 3/1/2010 BPD
Remove rear window, enlarge access hole for
SunBrite TV, modify metal camera cover $3,150.00 Evergreen 4/5/2010 BPD
Windows tinted out $1,303.20 FCI 4/21/2010 BPD
Uniden Pro 510 XL CB radio s/n 16038091,
door entry lights, Clearwire antenna.$738.48 FCI 4/22/2010 BPD
UPS Cyberpower CP500HG s/n
CPW9Y2002090 for FLIR $67.04 staples 5/5/2010 BPD
Reel-A-Pail $68.45 reel-a-pail 5/13/2010 BPD
Logitech webcam pro 9000 (2)$200.00 staples 6/1/2010 BPD
Kenwood MP345U serial #00411058 marine
stereo $142.34 Bestbuy 6/2/2010 BPD
Command and Communication Vehicle
Equipment List - Per Vehicle
Utilizing Terrorism Grant Dollars
ITEM CA-5
Medina Police Confidential 8/9/2012 Page 11
Description Number Unit Cost
Sub- Total for
Vehicle TOTAL Vendor Date Aquired Grant Number CFDA:
Federal
Participation
Inspect
Until:
Transferred
To:
FEMA condition code:
Excellent, Usable, Repairable,
Salvage, Scrap Dispo Date:Location
Sony 6 1/2" marine speakers $142.34 West Marine 6/2/2010 BPD
Cisco 1941 Router, serial FTX1405Y7B0,
DOA 08/05/10 $0.00 Cisco 8/5/2010
Returned to
CISCO 8/5/2010
08/06/10 Cisco New Router 1941, serial
FXT1405YRMN $0.00 Cisco 8/20/2010 BPD
Replace rear exterior ladder $1,773.08 Evergreen 11/1/2010 BPD
2-Dell Optiplex 380, FDFWLN1, FDDZLN1,
Elo monitor ET2200L, SN I10l079131 $2,759.46 Dell 10/20/2010 FFY08 SHSP grant 100
Magnavox
monitor to PD
2-Downgrade licenses to XP Pro $137.24 Microsoft 10/20/2010 FFY08 SHSP grant 100 BPD
ExaqVision EDVR4000P 1TB, SN#
SR1037009990, add in/out jacks in dispatch
area.$15,034.35
Statewide
Security 11/9/2010 FFY08 SHSP grant 100 BPD
Dell ax510 sound bar speaker $34.30 Dell 11/16/2010 FFY08 SHSP grant 100 BPD
Cisco Access Point wireless router $383.25 Datanode 11/28/2011 BPD
The Air King heater stopped working 11/2005
purchased Died, destroyed 1/3/2011 BPD
FLIR repair, cable $4,326.89
Statewide
Security 1/11/2011 BPD
Switch for joy stick/internet $400.00
Statewide
Security 1/26/2011 BPD
Wineguard SAT TV antenna s/n
0611100606082224 $2,076.67 Evergreen 4/19/2011 EMPG E10-258 100 BPD
MotoSat internet modem replaced/repaired 1
year warranty $960.43 Technical Data BPD
BMS repair $2,755.97 BMS 1/23/2012 EMPG E12-10 100 BPD
The Air King heater stopped working 11/2005
purchased Died, destroyed 2/1/2012 destroyed 2/12 Feb-12
Space heater $64.70 Amazon 2/22/2012 BPD
SubTotal $507,212.02
TAX $45,141.87
TOTAL $552,353.89
Command and Communication Vehicle
Equipment List - Per Vehicle
ITEM CA-5
Item Description Number Unit Cost Total Per Vehicle Applied Against 60K Vendor Other Funding Source
Radios & Equipment 800 MHz – MCS2000 - Non Encry.1 2,308$ 2,308$ 2,308$ Motorola
800 MHz – Astro Spectra - Encrypted w/tax 1 3,757$ 3,757$ Motorola DEM/FY 03 Grant
800 MHz - XLT Non Encr/ ACU1000 w/tax 1 2,908$ 2,908$ Motorola DEM/FY 03 Grant
VHF 2 -$ -$ -$ Surplus PD Radios Individual Agencies
VHF-P25 Capable ($3,592)0 -$ -$ -$ Motorola DNR When Needed
900 MHz (1) Used 1 250$ 250$ 250$ Graphic Tech. Services
Marine Radio (1) Used 1 250$ 250$ 250$ Graphic Tech. Services
UHF Radio (1) Used 1 250$ 250$ 250$ Graphic Tech. Services
800 MHz – Jerk & Run - Encrypted 1 912$ 912$ 912$ Motorola
800 MHz – Jerk & Run - Non Encrypt 2 328$ 656$ 656$ Motorola
Monitors Work Station Monitors 3 250$ 750$ -$ Viewsonic E911
TV/Camera LCD - #N3000W- 30 Inch 2 1,585$ 3,170$ 3,170$ Hard Drives NW
ACU –1000 Components Interface Module Cards 3 1,020$ 3,060$ 3,060$ EME Cmd Vehicles
2nd Pelco Camera 1 5,300$ 5,300$ 5,300$ EME Cmd Vehicles
Computer Data Network H/P Procurve 2626 Network Switch 1 503$ 503$ 503$ WA. D.I.S. or H/P
Work Stations w/ Windows 2 1,019$ 2,038$ 2,038$ WA. D.I.S.
Server 1 998$ 998$ 998$ WA. D.I.S.
Mobile Data Equipment MDC Modems w/cables(2)2 2,549$ 5,098$ 5,098$ Motorola
Tx Messenger 2 305$ 610$ 610$ Motorola
Miscellaneous User Software - Office 3 245$ 735$ 735$ WA. D.I.S.
Printer/Fax/Copier -HP2669A 1 274$ 274$ 274$ WA. D.I.S.
Print Server 1 336$ 336$ 336$ WA. D.I.S. or H/P
Satellite TV Receiver Unit 1 89$ 89$ 89$ Dish Network
Garmin GPS Unit Model 2610 1 769$ 769$ 769$ EME Cmd Vehicles
Mast
7.5 kw Onan Generator
Sub-total 34,164$ 27,606$
Tax 2,374$
Total 29,980$
ITEM CA-6
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: July 25, 2012
To: Medina City Council Members
From: Personnel Committee; Michael Luis, Katie Phelps, Janie Lee
Subject: Recommendation for Medina Planning Commission, Position 6
Recommendation for Medina Park Board, Position 6
In compliance with Resolution Number 332, the Personnel Committee is hereby submitting its
recommendation for appointments to the Planning Commission and Park Board to the full City
Council for its consideration. Confirmation is scheduled to occur during the August 13 City Council
meeting.
The City has advertised both vacancies since February and notices have been posted on City
notice boards, the City’s website, through the City’s e-notice program, announced at meetings
and in staff reports, and called-out on postcards mailed to residents.
The current vacancies occurred as a result of positions expiring June 30, 2012. The incumbents
were notified of upcoming term completion and encouraged to reapply but did not. The City
received one application for each position. The personnel committee met with the applicants on
July 24.
The Committee recommends the appointments as follows:
Peter Papano to Medina Planning Commission, Position 6, effective immediately for the
remainder of the four-year term which expires June 30, 2016.
Miles Adam to the Medina Park Board, Position 6, effective immediately for the
remainder of the four-year term which expires June 30, 2016.
ITEM CA-7
ITEM CA-7
Park Board Minutes Page 1 June 18, 2012
CITY OF MEDINA
Park Board Meeting Minutes
June 18, 2012 City of Medina
Council Chambers
CALL TO ORDER
Vice-Chair Flagg called the June 18, 2012 Park Board meeting to order at 6:04 pm.
ROLL CALL
Present: Gabriele Dickmann, Marelaine Dykes (arrived 6:07 pm), Susan Flagg,
Susan Loren-Taylor, Ross Mickel (arrived 6:17 pm), Laura Weingaertner
Absent: Matt Kochel
Staff Present: Pat Crickmore, Public Works Supervisor; Robert Grumbach, Director
of Development Services; Pam Greytak, Administrative Assistant
ANNOUNCEMENTS
No announcements.
APPROVAL OF MINUTES
PUBLIC COMMENT
No public comments.
OTHER BUSINESS
Parks and Open Spaces Update to the Comprehensive Plan (6:05 pm)
Robert Grumbach discussed the Parks and Open Space update to the Comprehensive
Plan. He explained that the Planning Commission made changes to the Board’s
approved draft update. Grumbach specifically pointed out the Planning Commission’s
edits to PO-P5.
The Board agreed unanimously to the Planning Commission’s revisions.
PARK REPORTS
Medina Park (6:11 pm)
Weingaertner inquired about the possibility of re-establishing trails in the wetland area
on the south side of Medina Park. Crickmore explained that restoring the trails would
require a substantial amount of maintenance and time. He also explained that the area
experiences flooding 6 – 8 months per year.
MOTION WEINGAERTNER AND SECOND LOREN-TAYLOR TO APPROVE THE
MAY 21, 2012 PARK BOARD MEETING MINUTES AS WRITTEN. MOTION PASSED
4-0 AT 6:04 PM.
ITEM CA-8
Park Board Minutes Page 2 June 18, 2012
In response to Loren-Taylor’s inquiry regarding mowing the tall grass near the border
between Medina Park and residences, Crickmore stated that the area is a bog so
mowing it can be a challenge.
Board members and Crickmore spoke about guidelines for donations of statues,
benches and plaques for placement in Medina Park. They agreed to discuss the matter
again in July.
Viewpoint Park (6:21 pm)
In response to Weingaertner’s inquiry regarding the status of repairing the collapsed
bulkhead in Viewpoint Park, Crickmore explained that washed rock of various sizes will
replace the bulkhead. He stated that rock is more ecological, and beneficial to the
salmon habitat.
Lake Lane (6:24 pm)
Mickel stated that there is a considerable amount of goose droppings on Lake Lane
dock. He recommended securing metallic ribbon to dowels and placing them around the
dock to keep geese away.
Medina Days (6:31 pm)
The Board discussed the need for new volunteer Medina Days committee members
including a new chairperson. Weingaertner recommended that City staff send frequent
E-Notices requesting new volunteers. The Board also discussed and debated the
prospect of making it a requirement that Park Board Members serve on the Medina
Days Committee.
Cancel August Meeting (6:37 pm)
The Board decided unanimously to cancel their August meeting.
84th Avenue NE (6:38 pm)
Mickel inquired about the possibility of installing a lighted caution pedestrian sign at the
crosswalk near NE 20th Street and 84th Avenue NE. Board members suggested utilizing
orange reflective flags at the crosswalk. Crickmore stated he would ask the City of
Kirkland where they purchase theirs.
ADJOURNMENT
MOTION DYKES AND SECOND MICKEL TO ADJOURN THE JUNE 18, 2012
PARK BOARD MEETING. MOTION PASSED 6-0 AT 6:43 PM.
The next Park Board meeting will be held Monday, July 16, 2012, at 6:00 pm.
Minutes taken by:
Pamela Greytak, CMC
Administrative Assistant
ITEM CA-8
Medina City Council Meeting ITEM PH-1
August 13, 2012
MEDINA CITY COUNCIL MEETING AGENDA BILL
Subject: Public Hearing for 2013 Budget Planning
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Nancy Adams
Summary:
Planning and Public input for the 2013 Annual Budget will be important as we continue to meet
our Strategic Finance Goal of addressing the long-term sustainability of ongoing revenues and
expenditures for the City. The 2013 Annual Budget will be developed under the Strategic Goals
of the City Council, and the Financial Policy guidelines which were adopted by City Council in
2011.
The purpose of the Public Hearing is to provide an opportunity for residents to communicate
their priorities in the areas of programs, services, potential revenues and/or potential cuts prior
to the development of the Preliminary 2013 Budget Draft and Council Discussions which begin
in September.
As of July 31, 2012, the Year-to-Date General Operating Revenues are $2,943,455 and General
Operating Expenses are $2,736,216. 2012 Sales Tax Revenues are experiencing a shortfall
and will be partially covered by reduced expenditures.
We anticipate 2013 Labor costs to increase by 2.6%, per the negotiated contracts. We are still
in the process of labor negotiations for two remaining contracts. 2013 Medical Benefits will
increase by 10%.
The 2012 Ending Fund Balance in the General Fund was budgeted to be $1,823,704. We are
required to have a minimum of 25% (of expense) of $1,264,217 as an ending fund balance in
the General Fund. Assuming that Revenues and Expenditures meet the 2012 Budget, this
would leave $559,487 above the required minimum fund balance.
Attachment(s):
1. City Council 2012 Strategic Goals
2. 2013 Budget Calendar
Budget/Fiscal
Impact: Input only, no monetary impact
Staff
Recommendation: Open the Public Hearing and receive input
City Manager
Approval:
Proposed
Council Motion: A motion is not required
City of Medina | 501 Evergreen Point Road | Medina, WA 98039
p: 425-233-6400 | f: 425-451-8197 | w: www.medina-wa.gov
MEDINA CITY COUNCIL
2012 Strategic Goals
Adopted April 9, 2012
On March 26, 2012, the Medina City Council reviewed strategic goals adopted in 2011. Council
members discussed each goal and minor changes were recommended based upon current priorities
and progress made toward 2011 goals. On April 9, 2012, the Council approved its 2012 strategic goals.
The seven goals are intended to build and implement the vision for Medina over the next five to ten
year period and to assist with annual budget planning. In no particular order, the updated goals are:
A. State Route 520: Protect Medina’s interests impacted by the SR 520 construction project
related to lid design, regional tolling, transit, park and ride lot, noise walls, 84 Avenue Northeast
corridor, adjacent land use, and partner with surrounding communities for common interests.
B. Local Traffic: Plan and implement strategies for traffic safety and calming to discourage
speeding and cut-through traffic, encourage safe pedestrian and bicycle access, and create
visible entry points into the City.
C. Public Safety: Maintain a full complement of police staff and promote public safety through
policies that support education, emergency preparedness, and effective and efficient use of
technology in order to maintain a safe and secure community.
D. Facilities and Infrastructure: Continue capital improvement planning that identifies needed
projects and funding for maintenance and upkeep, shop facilities, park expansion, pedestrian
walkways and trails, and storm water improvements.
E. Land Use: Ensure that Medina’s Comprehensive Plan and building and zoning codes protect the
natural suburban environment and the quality and character of the City through processes that
are clear and serve both owners and neighbors.
F. Finance: Ensure a sustainable budget whereby ongoing revenues meet ongoing expenditures
though the development and maintenance of sound financial policies to include but not limited
to maintenance of appropriate fund balances.
G. Communications: Maximize public awareness and involvement in City business with continuous
improvement of communication strategies and industry standards to deliver timely information
regarding city services, programs, and events.
ITEM PH-1
ITEM PH-1
2013 Budget Calendar
City of Medina, Washington
Statutory Planned/Actual
Dates Dates 2012 Budget Process
No legal
requirement
March 26, 2012 Council Retreat to update 2012 Strategic Goals
July 31, 2012 June 11, 2012 Council holds Public Hearing on Capital Improvement
Plan
July 31, 2012 July 9, 2012 Council approves Capital Improvement Plan
No legal
requirement
July 23, 2012 Council holds Study Session to analyze 2012
Expenditures and Revenues to provide direction for
2013 budget preparation
Sept.10, 2012 Aug. 1, 2012 Department Directors begin preparing 2013 Budget
Requests.
No legal
requirement
Aug. 13, 2012 Council holds Preliminary Public Hearing to gather input
on 2013 Budget
Oct. 1, 2012 Aug. 20, 2012 Department Directors 2013 Budget requests submitted
to Finance Director and City Manager.
Oct.1, 2012 Sept. 10, 2012 City Manager provides the 2013 draft Preliminary budget
to the City Council including yearend 2012 Revenue and
Expenditure projections
No legal
requirement
Sept. 24, 2012 Council holds a study session on 2013 Preliminary
Budget
Nov. 2, 2012 Oct. 8, 2012 City Manager files 2013 Updated Preliminary Budget &
Budget Message with the City Clerk and the City
Council.
Prior to
November 30,
2012
Oct. 8, 2012 Council holds Public Hearing on Preliminary Budget
No legal
requirement
Oct. 22, 2012 Council holds a work session on 2013 Final Budget
No later than
Nov 2, though
Nov. 15, 2011
Nov. 2 through
Nov. 15, 2012
City Clerk publishes notice of filing of 2013 Preliminary
Budget with the City Clerk and publishes notice of public
hearing on final budget once a week for two consecutive
weeks
Nov. 19, 2012 Nov. 13, 2012 Copies of proposed final budget are made available to
the public at the Regular City Council meeting
Dec. 3, 2012 Nov. 13, 2012 Council holds final public hearing and sets the 2013
Property Tax Levy to certify property tax levy to King
County Assessor's Office
Dec. 31, 2012 Nov. 13, 2012 Council adopts Final 2013 Budget at the Regular
Monthly City Council meeting.
After Adoption As soon as final
document is
printed.
Copies of 2013 Budget are available to the public and
filed with the Washington State Auditor’s Office, MRSC,
AWC, and Bellevue Library.
Medina City Council Regular Meeting ITEM OB-1
Monday, August 13, 2012
AGENDA BILL
Subject: Award Medina Park Pond Outlet Control Project
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Joe Willis Sr., Director of Public Works
Summary:
The City received a grant from the King County Flood Control District to install outlet control on
the south Medina Park Pond outlet to reduce the potential for downstream flooding. A design
was completed and bids were solicited from contractors listed on the Small Works Roster with
experience in detention pond construction.
Bids were opened on August 7, 2012. One bid was received. The bid was from Cascade
Materials & Aggregates, LLC with a bid amount of $ 32,379.15 (plus the cost of the flow control
float insert from Thirsty Duck). Cascade Materials & Aggregates was the company that prepared
the St Thomas Church property for the temporary City Hall modular trailer site work and utilities
in 2010.
Attachment(s):
1. None.
Budget/Fiscal Impact: $32,379.15
Staff Recommendation:
Award Medina Park Pond Outlet Control Project to
Cascade Materials & Aggregates, LLC
City Manager Approval:
Proposed Council Motion:
Move to award the Medina Park Pond Outlet Control
Project to Cascade Materials & Aggregate, LLC, and
authorize the director of public works to administer the
contract ”
Medina City Council Meeting ITEM OB-2
Monday August 13, 2012
AGENDA BILL
Subject: Legislative Changes to the State Environmental Policy Act
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Robert J. Grumbach, AICP
Summary: The State Environmental Policy Act (SEPA) was enacted in 1971 to provide
a regulatory framework under which public agencies must consider environmental
consequences (both natural and man-made) of a proposal before taking an action. The
regulations outline the procedures on how SEPA review is to be performed. Included in
the SEPA rules is a list of proposals that are exempt from the SEPA review process.
Medina’s SEPA rules are found in Chapter 18.04, which was adopted in 1999.
This year, the state legislature passed amendments to SEPA with the intent of
streamlining the regulatory process to coordinate it better with other development and
planning regulations. The changes went into effect on July 10.
While most of the streamlining regulations will be addressed by the Department of
Ecology through their rule making authority, one item of importance to the City is an
interim change to the exemptions for minor construction projects. Known as categorical
exemptions for minor new construction – flexible thresholds, the rules establish certain
exemption levels that local jurisdictions may raise to certain maximum levels. The City
adopted the minimum exemption levels without raising any of them. The state
legislature’s interim amendment raises everyone to the maximum exemption levels with
the ability to return to the lower exemption levels if an ordinance or resolution is passed.
How this affects Medina is outlined in the table below. The City adopted the original
exemption level and as of July 10 we are now at the new exemption level.
Type of Construction Original Exemption
Level
New Exemption
Level
Construction or location of any residential structure 4 units or fewer 20 units or fewer
Construction of agriculture building used in farming 10,000 square feet or
smaller
30,000 square feet or
smaller
Construction of an office, school, commercial,
recreational, service or storage building and with
associated parking
4,000 square feet or
smaller and 20
automobiles or fewer
12,000 square feet or
smaller and 40
automobiles or fewer
Construction of a parking lot 20 automobiles or
fewer
40 automobiles or
fewer
Landfill or excavation 100 cubic yards or
less
500 cubic yards or
less
The question posed for the City Council is whether the City wishes to remain at the new
exemption levels established by the state legislature or should an ordinance/ resolution
be prepared to take the City back to the original exemption levels.
Medina City Council Meeting ITEM OB-2
Monday August 13, 2012
It’s worth noting that SEPA review is mostly triggered on projects inside the City either
because of the quantities of grading activity occurring or because a project is overwater
where the SEPA exemptions are removed. Overall, we do not receive many project
applications with grading activity in the 100 to 500 cubic yard range (they tend to be
lower or considerably higher) so the legislative change is anticipated to have very little
impact.
POSSIBLE CITY COUNCIL ACTIONS:
None – the new exemption levels apply
Direct staff to prepare an ordinance returning to the original exemption levels
Attachment(s): None
Budget/Fiscal
Impact: None
Staff
Recommendation: Discussion
City Manager
Approval:
Proposed
Council Motion: None
ITEM OB-3
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
JANUARY 9, City Council Special Meeting, 5:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140(4)(a)(b); RCW 42.30.110 (1)(i) Disend Completed.
JANUARY 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Oath of Office Council Members Decker and Luis Baker Completed.
Election Election of 2012-2013 Mayor Baker Luis elected Mayor.
Election Election of 2012-2013 Deputy Mayor Mayor Phelps elected Deputy Mayor.
Presentation Eastside Pathways (Bill Henningsgaard)
Motion carried to support program. Vote
7-0.
Other Business Draft 2012 Legislative Agenda Hanson
Motion carried to approve agenda. Vote 7-
0.
Other Business 2012 Council Retreat and Meeting Schedule Hanson Discussion held.
JANUARY 30, City Council Special Meeting/Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion WCIA Liability Coverage Lew Leigh Completed
Discussion City Council Guidelines, Ground Rules, RCW Overview Disend Completed
FEBRUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 2011 Financial Year End Report Adams Approved. Vote 7-0.
Consent Agenda
Proposed Ordinance Update MMC 10.40.070 and
10.76.010 (Failure to Appear)Thomas Adopted Ordinance No. 884. Vote 7-0.
Other Business
Approval of Professional Services Consultant Contract,
Engineering Services Grumbach Approved Agreements. Vote 7-0.
MARCH 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda ARCH 2012 Work Plan and Interlocal Agreement Hanson Approved. Vote 6-0 (Dicharry Absent).
Consent Agenda ARCH 2012 Proposed Funding Sources Resolution Hanson
Resolution No. 355 Approved.Vote 6-0
Dicharry Absent).
Consent Agenda
Approval of Interlocal Agreement for Public Works
Grant Funds Between King County Flood Control Zone
District and the City of Medina Willis Approved. Vote 6-0 (Dicharry Absent).
Consent Agenda Emergency Committee 2012 Work Plan Thomas Approved. Vote 6-0 (Dicharry Absent).
Consent Agenda
Approval of Regional Aerial Mapping Funding
Agreement and GIS Consultant Services Agreement Willis Approved. Vote 6-0 (Dicharry Absent).
Other Business 84th Avenue NE Project Award Willis
Approved, 4-2 (Boyd, Decker, Luis, Phelps
in favor; D. Lee, J. Lee opposed; Dicharry
absent)
MARCH 26, City Council Special Meeting/Retreat; St. Thomas Church Conference Room, 4:00 pm
Item Type Topic Presenter Council Action
Discussion 2012 Department Work Plans Dept Directors Completed.
Discussion 2012 Strategic Goals Council Completed.
Discussion 2012 Regional/Committee Assignments Council Completed.
ITEM OB-3
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
APRIL 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Approval of 2012 Council Strategic Goals Hanson Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda Approval of Arbor Day Proclamation Willis Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda
Approval of Professional Services Agreement for
Aquatic Weed Control Willis Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda
Approval of Professional Services Agreement for
Medina Park Ponds Water Quality Willis Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda
District for Funding Medina Parks Water Quality
Program Willis Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda
Approval of Ordinance Clarifying Exemption for Fence
Permit Grumbach
Ordinance Number 885 approved. Vote 5-
0 (Boyd, J. Lee Absent).
Other Business Park and Gateway Signs Willis
Sign program approved. Vote 5-0 (Boyd, J.
Lee Absent.
Study Session
Discussion Introduction and Schedule for SMP Grumbach Completed.
APRIL 23, City Council Special Meeting/Study Session, Time TBD
Item Type Topic Presenter Council Action
Discussion Shoreline Master Program Update Grumbach Completed.
Discussion Tree Code Update Grumbach Completed.
MAY 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Hunts Point Police Services Agreement Thomas Contract Approved. Vote 7-0.
Consent Agenda
Confirmation of Appointment to Planning Commission
Position 3 Mayor
Patrick Halcomb Appointed to fill
remaining term. Vote 7-0.
Consent Agenda
Approval of Contract Amendment 2 with The
Watershed Company for SMP Consultants Grumbach Contract Approved. Vote 7-0.
Public Hearing Shoreline Master Plan Grumbach Public Hearing Tabled to 06/12/2012.
Other Business Ordinance Adoptiong Shoreline Master Plan Grumbach Matter Tabled to 06/12/2012.
Other Business
Discussion and Potential Action Related 84 Ave NE
Pedestrian Pathway Willis Matter Tabled to 09/10/2012.
Other Business Contract Award for Crack Seal on Overlake Drive Willis Contract Approved. Vote 7-0.
Other Business Draft Six-Year CIP/TIP (2013-2018) Introduction Willis
Discussion Held. Hearing Scheduled
06/12/2012.
Other Business
Authorize Call for Bids for Phase 2 Surveillance
Cameras Thomas Call for Bids Authorized. Vote 7-0.
ITEM OB-3
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
JUNE 11, JUNE 12, City Council Regular Special Meeting, 6:00 pm
Item Type Topic Presenter Council Action
Executive Session Labor Hanson Completed.
Consent Agenda
Resolution Adopting Employee Wellness and
Recognition Program Hanson Resolution No. 356 Approved. Vote 7-0.
Consent Agenda Authorization to Surplus Police Vehicle #9 Thomas Approved. Vote 7-0.
Consent Agenda Acceptance of NE 12/Lk WA Blvd Project Willis Approved. Vote 7-0.
Public Hearing Draft Six-Year CIP/TIP (2013-2018)Willis
Public Hearing Held. Action Scheduled
07/09/2012.
Public Hearing Shoreline Master Plan Grumbach Public Hearing Held.
Other Business Ordinance Adoptiong Shoreline Master Plan Grumbach Ordinance No. 886 Adopted. Vote 7-0.
Other Business Tree Code Discussion Grumbach
Discussion Held. Further Discussion
Planned for July or September Study
Session.
Other Business Award Phase 2 Surveillance Camera Contract Willis
Contract Awarded to Statewide Security.
Vote 6-1 (Boyd).
JULY 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Reports &
Announcements
Recognition of Outgoing Planning Commission and
Park Board Volunteers Mayor Completed.
Consent Agenda Adoption of Six-Year CIP/TIP and Resolution Willis Adopted Plan & Resolution 357. Vote 7-0.
Public Hearing
Amendment to Comprehensive Plan to Create a Park
Plan Willis Completed.
Other Business
Adoption of Ordinance to Approve Amendment to
Comprehensive Plan to Create a Park Plan Willis Adopted Ordinance No. 887. Vote 7-0.
Study Session Tree Code Discussion Grumbach Completed.
JULY 23, City Council Special Meeting/Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion 2013 Budget Adams/Hanson Completed.
AUGUST 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Transferof Emergency Communications Coach Thomas
Consent Agenda
Approval of Professional Services Agreement: Shop
Study Willis
Consent Agenda Approval of Contract for Flood xxxxxx Willis
Consent Agenda
Confirmation of Personnel Committee
Recommendations to Park Board and Planning
Commission Mayor
Public Hearing 2013 Preliminary Budget Adams/Hanson
Other Business SEPA Changes Discussion Grumbach
Other Business Medina Park Pond Outlet Control Contract Award Willis
SEPTEMBER 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Other Business 84 AveNE Pathway Discussion Willis
Other Business 2012/2013 Fee Schedule Update
Other Business 2013 Preliminary Budget-Draft Adams/Hanson
ITEM OB-3
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
SEPTEMBER 24, City Council Special Meeting/Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion 2013 Budget Adams/Hanson
OCTOBER 8, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Resolution Adopting Fee Schedule Update
Public Hearing 2013 Preliminary Budget Adams/Hanson
OCTOBER 22, City Council Special Meeting/Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion 2013 Preliminary Budget Adams/Hanson
NOVEMBER 13 (Tuesday), City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Public Hearing 2013 Preliminary Budget Adams/Hanson
Public Hearing 2013 Property Tax Levy
Other Business Adoption of 2013 Annual Budget, Ordinance and Salary Schedule
Other Business Adoption of 2013 Property Tax Levy and Resolution
DECEMBER 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action