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Home My WebLink About08-13-2012 - Supplemental Materialsof ME CITY OF MEDINA August 6, 2012 To: Donna Hanson From:Nancy Adams, Director of Finance Re: 2012 Budget Binder Please note that Pages 23-24 of the 2012 Budget Binder need to be replaced with the attached (revised) Pages 23-24. The 2011 Actual column for Revenue has been updated to include the Final 2011 Revenue numbers for each line item. When I hard coded the lines into the document, I used an earlier version of the report that wasn't yet final. 2012 Budget Binder Replace Pages 23-24 2011 Revenue Actual Revised) 2011 2012 2009 2010 2011 Actual Adopted ACCOUNT NUMBER DESCRIPTION Actual Actual Budget Budget GENERAL FUND-REVENUES PROPERTY&SALES TAX 001 000 000 311 10 00 00 General Property Taxes 2,214,622 2,263,257 2,410,929 2,411,928 2,446,268 001 000 000 313 10 00 00 Local Retail Sales&Use Tax 1,140,321 992,217 1,000,000 1,160,806 1,120,000 001 000 000 313 71 00 00 Criminal Justice Funding 59,045 56,912 59,935 59,469 57,646 TOTAL PROPERTY&SALES TAX 3,413,988 3,312,387 3,470,864 3,632,203 3,623,914 BUSINESS&OCCUPATION-UTILITY TAX 001 000 000 316 41 00 00 Electric-Puget Sound Energy 73,206 66,314 100,043 001 000 000 316 43 00 00 Gas-Puget Sound Energy 73,206 66,314 100,043 001 000 000 316 45 00 00 Garbage-Allied Waste 13,050 001 000 000 316 46 00 00 Cable-Comcast 20,093 28,135 34,947 001 000 000 316 47 00 00 Telephone-Landline Qwest,TW Telecom 9,793 8,040 9,746 001 000 000 316 49 00 00 Cellular Phone-Other(All Carriers) 29,945 14,503 17,786 BUSINESS LICENSE/PERMITS-FRANCHISE FEES 678 001 000 000 321 91 00 00 Franchise Fees-Water/Sewer COB,Cable Comcast 81,105 61,833 74,128 TOTAL UTILITY TAX&FRANCHISE FEES 300,398 245,816 336,693 LICENSES&PERMITSglace. 001 000 000 322 10 00 00 Building Permits 256,115 353,056 485,000 417,174 447.500 2,3 001 000 000 322 11 00 00 Building Permit-Technology Fee 7,228 7,500 001 000 000 322 30 00 00 Animal Licenses 1,000 1,101 1,000 815 800 001 000 000 322 85 00 00 Special Event Permits 50 300 200 150 200 001 000 000 322 90 00 00 Other Non Bus.Licenses&Permits(Gun Permits) 972 419 300 282 275 TOTAL LICENSES&PERMITS 258,136 354,876 486,500 425,649 456,275 INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed'I Grant-Homeland Sec I-Direct 15,274 001 000 000 331 17 20 12 Fed'I Grant-Homeland Sec II-Direct 001 000 000 331 17 20 14 E09-178 Fed'I Grant-Homeland Security 2,516 18,000 17,978 001 000 000 333 97 04 20 Fed'I Grant-2009 EMPG Grant Indirect 3,741 20,852 001 000 000 333 97 04 21 E10-258 Fed'I EMPG Grant Indirect 15,000 15,025 34,107 001 000 000 334 00 31 20 State Grant-Secretary of State 001 000 000 334 01 10 00 State Grant-Crim Just Training 13,754 46,697 1,760 001 000 000 334 01 80 00 State Grant-FEMA 2006 001 000 000 334 03 10 00 Shoreline Master Program Grant 67,267 30,000 32,731 16,393 001 000 000 334 03 50 00 State Grant-Traffic Safety Comm 500 001 000 000 334 06 91 00 State Grant-WASPC 001 000 000 334 06 92 00 State Grant-Growth Mgmt Update Grant 001 000 000 334 06 99 00 State Grant-KC Emergency Mgmt. 001 000 000 336 06 21 00 MVET-Criminal Justice-Pop. 1,000 1,000 1,000 1,000 1,000 001 000 000 336 06 26 00 Criminal Justice-Special 2,791 4,820 4,000 2,490 2,893 001 000 000 336 06 51 00 DUI/Other Criminal Justice 967 551 700 627 728 001 000 000 336 06 94 00 Liquor Excise Tax 10,692 14,717 17,660 14,578 15,791 001 000 000 336 06 95 00 Liquor Control Board Profits 24,082 23,757 21,683 20,694 16,838 001 000 000 337 07 00 00 JAG Jail Proceeds Restricted Revenue 76,694 001 000 000 338 19 10 00 Clyde Hill-Bldg Official 14,867 20,545 21,000 21,978 23,000 001 000 000 338 21 00 00 Hunts Point Police Contract 186,567 251,996 242,049 156,164 250,000 001 000 000 338 21 00 20 WCIA-Lexipol 1,000 001 000 000 338 23 00 00 Detention/Correction-Jail 42,795 38,000 11,357 12,764 001 000 000 339 21 68 03 Police ARRA Stimulus Grant 9,960 TOTAL INTERGOVERNMENTAL 352,945 504,956 409,092 297,882 373,514 2012 Budget Binder Replace Pages 23-24 2011 Revenue Actual Revised) 2011 2012 2009 2010 2011 Actual Adopted ACCOUNT NUMBER DESCRIPTION Actual Actual Budget Revised Budget CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport&Naturalization Fees 7,686 8,526 10,000 7,330 8,100 001 000 000 342 10 00 00 Law Enforcement Services 943 3,229 2,000 1,287 2,000 001 000 000 345 81 00 00 Zoning&Subdivision Fees 42,680 104,606 49,000 001 000 000 345 83 00 00 Plan Inspection&Review Fees 001 000 000 345 86 00 00 SEPA Related Mitigation Fees 001 000 000 345 89 00 00 Other Planning&Development Fees 151,320 169,972 175,000 001 000 000 347 60 00 00 Program Fees 50 TOTAL CHGS FOR GOODS/SERVICES 8,678 11,755 206,000 283,195 234,100 FINES&FORFEITURES 001 000 000 353 10 00 00 Municipal Court-Traffic Infrac 112,635 102,746 130,000 77,273 110,000 TOTAL FINES&FORFEITURES 112,635 102,746 130,000 77,273 110,000 MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 46,692 16,736 15,500 9,308 12,000 001 000 000 361 40 00 00 Sales Interest 3,732 1,385 2,000 858 1.000 001 000 000 362 20 00 00 Equipment Lease(Long Term) e 001 000 000 362 50 00 00 Wireless Commun.Facility Leases 17,280 17,280 47,280 001 000 000 363 00 00 00 Insurance Recoveries 6,353 642 ago 4 001 000 000 367 00 00 00 Park Donations 001 000 000 367 11 00 00 Contributions/Donations 375)500 600 500 001 000 000 369 10 00 00 Sale of Scrap&Junk 55 100 001 000 000 369 30 00 00 Confiscated-Drug Seizure 4,566 1,000 001 000 000 369 30 00 10 Confiscated Property-Auction 2,310 597 001 000 000 369 81 00 00 Petty Cash-Overage/Shortages 1 001 000 000 369 90 00 00 Other 2,084 759 1,000 3,924 1,400 001 000 000 369 90 00 05 Other-Cd's 10 001 000 000 369 90 00 10 Other-Copies 879 521 500 1,263 900 001 000 000 369 90 00 15 Other-Fingerprinting 96 160 100 360 250 001 000 000 369 90 00 25 Other-Maps 45 72 74 25 001 000 000 369 90 00 35 Other-Notary 464 546 500 544 550 001 000 000 369 90 00 40 Other-Postage 18 32 50 36 50 001 000 000 369 90 00 45 Other-Reports 96 83 50 94 75 TOTAL MISCELLANEOUS REVENUES 62,403 25,458 38,480 35,040 64,130 NONREVENUES 001 000 000 389 00 00 00 Other Non-Revenues(Pass Through) 3,168 001 000 000 389 00 00 20 Building Inspector 2,068 296 001 000 000 389 00 00 30 Building Official 6,720 3,131 001 000 000 389 00 00 50 Engineer 117,711 116,096 001 000 000 389 00 00 60 Landscape Architect 15,434 16,618 001 000 000 389 00 00 70 Planner 14,566 31,333 001 000 000 389 00 00 80 Public Works Director 50 TOTAL NONREVENUES 156,499 170,691 DISPOSITION OF CAPITAL ASSETS 001 000 000 395 10 00 10 Proceeds From Sales of Capital Assets 49,390 TOTAL DISPOSITION OF CAPITAL ASSETS 49,390 TOTAL GENERAL FUND REVENUE 4,365,285 4,482,868 5,041,334 5,046,447 5,198,627 v o' Al 9 1.I .L J 2013 Budget Overview August 13, 2012 Public Hearing 2012 Budget — Revenue (All Funds) Leases, Investments 1% Streets 3% Intergovernmental 9% Fines, Forfeitures 2%---,— Licenses & P rmi 11% Property Taxes Utility Tax & Franchise 42% Fees Real Estate Excise Tax 10% Sales Tax 19% 2012 Budget Expense All Funds Parks& Public Works Capital Projects Development 12% 14% Services 10% Fire & Medical Aid Public Safety, 11% Court, & Emergency Prep Services 35% General Government 18% 2013 Budget Overview July 23rd: The City Council held a 2013 Budget Planning Session: Planning: Department Directors provided information on 2012 services, indicating which services were mandatory, staffing levels for each, and services recommended to start or stop in 2013. These services are driven by City Council Goals (attached). 2013 Labor Increases were identified: 2013: Labor is estimated to increase 2.6% based on one negotiated contract. 2013: Medical Benefit rates will increase 10%. 2013: Labor & Industry and Department of Retirement Systems rates will increase. 2012 General Fund balances were discussed in accordance with the Financial Policies: General Fund minimum ending balance is required to be $1 ,264,217. The 2012 Budgeted ending fund balance is budgeted to be $1 ,823,704. 2012 ending fund balances and 2013 programs will determine whether current revenue sources will meet our expenditure needs in 2013. September 10th: The 2013 Preliminary Draft Budget will be presented at the September Council Meeting. We will have a better view of 2013 Budget Outlook at that time. September 24th: Council Study Session will be a working session where Department Budgets are reviewed by Council in depth. Line item detail will be provided to Council. 2012 Strategic Goals — Approved by Council on 4/9/2012 State Route 520: Protect Medina's interests impacted by the SR 520 construction project related to lid design, regional tolling, transit, park and ride lot, noise walls, 84th Avenue NE corridor, adjacent land use, and partner with surrounding communities for common interests. Local Traffic: Plan and implement strategies for traffic safety and calming to discourage speeding and cut-through traffic, s encourage safe pedestrian and bicycle access, and create visible entry points into the City. Public Safety: Maintain a full complement of police staff and promote public safety through policies that support education, emergency preparedness, and effective and efficient use of technology in order to maintain a safe and secure community. Facilities and Infrastructure: Continue capital improvement planning that identifies needed projects and funding for maintenance and upkeep, shop facilities, park expansion, pedestrian walkways and trails, and storm water improvements. Land Use: Ensure that Medina's Comprehensive Plan and building and zoning codes protect the natural suburban environment and the quality and character of the City through processes that are clear and serve both owners and neighbors. Finance: Ensure a sustainable budget whereby ongoing revenues meet ongoing expenditures though the development and maintenance of sound financial policies to include but not limited to maintenance of appropriate fund balances. Communications: Maximize public awareness and involvement in City business with continuous improvement of communication strategies and industry standards to deliver timely information regarding city services, programs, and events.