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HomeMy WebLinkAbout09-10-2012 - Agenda PacketofM MEDINA, WASHINGTON MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING AGENDA Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina SEPTEMBER 10, 2012 6:15 PM MAYOR CITY MANAGER MICHAEL LUIS DONNA HANSON DEPUTY MAYOR CITY ATTORNEY KATIE PHELPS BRUCE DISEND KAKI SAND COUNCIL MEMBERS PATRICK BOYD CITY CLERK JAY DECKER RACHEL BAKER DOUG DICHARRY DAVID LEE JANIE LEE EXECUTIVE SESSION 6:15 PM ES-1: RCW 42.30.140(4)(a) related to collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or (b) that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress. CALL TO ORDER 6:30 PM ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA PRESENTATIONS P-1: Introduction of City Attorney, Karl Sand, Kenyon Disend P-2: Jet Noise, Part 150 Study: City Consultant, Allyson Jackson PUBLIC COMMENT PERIOD At this time, citizens may address the City Council regarding any issue related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be limited to three minutes per person, per meeting. Those who have service requests or complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution. Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone's time, Council Members will not be able to engage in dialogue with individual members of the audience. Medina City Hall 1 501 Evergreen Point Road I PO Box 144 1 Medina, WA 98039 425-233-6400 1 www.medina-wa.gov REPORTS AND ANNOUNCEMENTS RA-1: Mayor RA-2: Council RA-3: Advisory Boards/Commissions/Committees RA-4: City Manager, Staff CONSENT AGENDA These items will be acted upon as a whole unless called upon by a council member. CA-1: Approval of August 13, 2012 City Council Special & Regular Meeting Minutes CA-2: Approval of August, 2012 Check Register CA-3: Approval of SEPA Ordinance Revisions CA-4: Approval of Purchase of Flood Control Device CA-5: Approval of Transportation Improvement Board Grant Applications CA-6: Proclamation Recognizing Recovery Month CA-7: Receipt of Approved June 26, 2012 Planning Commission Meeting Minutes OTHER BUSINESS OB-1: 2013 Preliminary Budget OB-2: 2012 Holiday Schedule OB-3: Amendment to Chapter 15.20 Construction Mitigation Plans OB-4: City Council Agenda Calendar PUBLIC COMMENT Comment period limited to ten minutes. Speaker comments limited to one minute per person. ADJOURNMENT 2012 Regular Meetings: Monday, October 8, 2012; 6:30 pm Tuesday, November 13, 2012; 6:30 pm Monday, December 10, 2012; 6:30 pm GET CONNECTED! STAY INFORMED! Sign Up for Medina E-Notices . www.medina-wa.gov VOLUNTEER NEEDED FOR CITY'S PLANNING COMMISSION, APPLY ONLINE! www.medina-wa.gov Medina City Council September 10, 2012 Page 2 of 2 Aug 9, 2012 .....with a few added notes. Dear Medina City Council Members, Attached is the most recent letter from Bill Washington. This is the letter that we have been anticipating in order to proceed with the City's request to FAA Airspace Management for a compliance review of south flow arrivals at SeaTac. Note throughout his letter Mr. Washington states that he already provided this information to Medina's consultants. Some of the information was provided verbally but we needed it in writing. Now that we have his position in writing, we can move forward. I will develop a draft letter to be sent to Donna Warren, FAA Airspace Management and submit it for your review later next week. To date, we have been relying on Temple Johnson's extensive background and experience with the FAA to interpret the FAA Four Post Plan language. His expertise has been invaluable. However as we move forward with the FAA Air Space Management Division, as neither Temple nor I are attorneys, I recommend that the City consider retaining an aviation attorney to review the information that we have gathered to date, provide a legal interpretation to the City and be responsible for future correspondence with the FAA, as needed. This letter to the Airspace Management Group should be all that is required to effect change. But the FAA is unpredictable and it may require a letter written by an attorney to create the urgency needed for them to take action. Mr.Washington's August 6th letter continues to avoid addressing Medina's concern. Because the language is subtle, I have added a detailed interpretation. Below you will find a list of the concerns from Medina's last letter to Mr. Washington, a copy of his response to each and then my commentary for your review. Issue 1: Medina's letter: Flight tracks from the Port of Seattle show a significant percentage of south flow arrivals clearly intercepting the final approach course south of SR 520. The Final Environmental Assessment EA)dated March 1990 states that turbo jets must be established on the Runway 16 final approach course north of State Route 520. Since your letter states that these aircraft intercepting south of 520 are in compliance with the above named EA, are you saying that the FAA considers an arrival aircraft on a 30 degree intercept heading to final the same as an aircraft established on the Runway 16 final approach course? FAA response: In your letter you state that flight track data froin the 1'Port of Seattle show a significant percentage of south flow arrivals clearly intercepting the final approach i:OLITse SOUth of SR.520." Is this flight track data for all aircraft types? In contrast current FAA Pcrformatice Data Analysis Reporting System(PDARS) flight track data for turbojet aircraft shows these arrivals consistently turning final north of SR 520,with very rare exception. In fact,when I met with your consultants I shared multiple examples of representative flight track data confirming this, which was taken.from a random swnple of the data. Having not seers the data you refer to it is difficult to establish your allegation. Commentary: The PDARS flight track data that Mr. Washington references was very similar to the Port's data. He is correct. Both flight tracks show most of the flights starting to turn towards final north of 520. But that is not our issue and not the clarification we asked for. The Four Post EA does not regulate when the turn is initiated. The Four Post EA states that aircraft have to be positioned on the final approach course north of 520. Neither the Port data nor the PDARS data show all the flights following that mandate. Temple Johnson has advised that this very specific FAA language was purposefully used in the EA in order to avoid aircraft cutting the corner as they are today. In his opinion and based on his experience with the FAA, he believes that escalating the issue to Airspace Management for review is the appropriate next step. As an aside, Mr.Washington would not allow us to take the copies of his PDARS flight tracks to share with the City. Additionally, he in incorrect when he says he has not seen the data we are referring to. He and his staff were provided copies at our meeting and he receives copies regularly from the Port. Issue 2: Medina's letter: Recent Port of Seattle flight tracks also show that the base leg of the south flow arrivals has shifted significantly south since the above name EA was implemented. Please clarify how this flight track can be shifted without new Environmental Assessment. FAA response: None Commentary: Mr.Washington's lack of response is significant. The reason that the base leg of the arrival stream has shifted south over Medina is because aircraft are allowed to establish themselves on the final approach course south of the 520 bridge and lower than 5000 feet, in violation of the Four Post EA. To illustrate, please review the following attachments: The March 1992 flight track one year after implementation of the Four Post Plan) shows the arrival flights joining the final approach north of the 520 bridge. In contract, please review the sample Port of Seattle June 2002 flight tracks. In the June 2002 flight track map you can see how the base leg (the track over the water) has shifted from being close to Kirkland in 1992 to now being much closer to Medina and in some cases right over Medina. Issue 3: Medina's letter: In your letter you mention that the Port of Seattle data shows FAA compliance to the above named EA. In conversations with the Port of Seattle, they have indicated that their tracking system measures compliance to their own Noise Abatement Corridors, not the EA procedures. Can you provide clarification then on how the FAA uses the Port of Seattle flight tracking data to measure FAA compliance to the above named EA? FAA response: You are corrcc:t in stating t1hat Port ofScatt]c flight track data is r-eviewed intemtcily to verify crompt iamee Zia the parametem,of their not-sc abatenikent corridors. In our corttinued gvest ensure that our operating practiecs arc noise friendly the FAA periodically reviews this datil to further confirm our comp]iance with our noise abatement objcc:tivcs_As such,the Part caf Se-a#til:data is used for cumplanka ne-inforeement and not the sole or primary sauroe for verification of adher-ence to our noise abatement initiatives.Our primary source ofdata in this cease is the aforementioned PDRS. Commentary: Significant response! This is the first time the FAA has ever admitted that the Port's compliance tracking utilizes separate noise abatement parameters. Notice that he does not mention that the FAA utilizes parameters from the Four Post Plan, only their own "noise abatement objectives". Historically, the FAA has directed us to talk with the Port and review the Port's compliance data when we have questioned their compliance. Historically they have used the Port's data to prove that they are"in compliance." Issue 4: Medina's letter: Your letter states that certain conditions make it impractical for controllers to assign the published Husky Visual. Please provide clarification for what these certain conditions might be and why a Visual Approach would be assigned in lieu of the Husky Visual. FAA response: As preVicttsly explained to your consultants there are certain conditions that make it impractical to assign the Husky Visual approach,These include weather condition.5,operational sequencing, or emergency situations.Air Traffic Contral is a dynamic function,and to enumerate all ofthe circumstances that mould lead to the issuance ofa visual approach over a Husky Visual approach would be a lengtby endeavor and redundant,as I have already expressed m.anv examples to your consultants. Commentary: We accomplished our goal here which was to get in writing when and why they don't use the Husky Visual Approach. Temple Johnson has been able to tune into the pilot/air traffic frequency and actually listen to their conversations. His observation is that on days with perfect visual weather conditions, air traffic is providing instruction to the pilots that they can arrive on the route of their choosing instead of using the Husky Visual which keeps these visual approaches in compliance with the Four Post EA. Temple has also noted that operational sequencing has historically not been a valid reason for ignoring an EA. Please let me know if you have additional questions. Sincerely, Allyson Jackson August 31,2012 Ms. Donna Warren Manager Environmental Policy Team FAA Headquarters 800 Independence Ave SW Orville Wright Bldg. (FOB l0A) Room#422, mailstop AJV-114 Washington D.C. 20591 Donna.Warren @ Dear Ms. Warren, On behalf of the City of Medina in Washington State,I am requesting a review of Seattle TRACON'S compliance with the FAA's Environmental Assessment(EA)dated March 1990(enclosed). Specifically, the base leg of south flow arrivals from the east and south has noticeably shifted to the south by approximately one and one half miles since the EA was implemented. (see enclosures) Additionally, the existing"Husky Visual Approach"is not being consistently utilized. The EA procedures for south flow arrivals are written in clear and unambiguous language i.e.; "turbojet arrivals from the Northeast and Southeast arrival fixes will be positioned so as to be established on the Runway 16final approach course,no closer to the airport than State Route 520(11 miles north) and no lower than 5,000feet MSL". This provision is consistently being ignored resulting in the shift of the base leg since many aircraft are being allowed to establish onfinal well south of the I 1 mile restriction and lower than 5,000 feet. This base leg shift has been verified by recorded flight tracks furnished by the Port of Seattle.This has impacted our community and several others by an increase in noise.This EA went through an extensive review that entailed over 91 public meetings. It was challenged in the 9`h Circuit Court of Appeals and was upheld.It is our belief that the provisions of the EA cannot be arbitrarily changed without a formal environmental review. The City of Medina has repeatedly brought this issue before the local FAA and Port of Seattle.In years past the situation would temporarily improve when the issue was brought to the FAA's attention. Recently however,current Columbia District management has not been able to address this issue to our satisfaction. Their position is that any arrival on an assigned intercept heading regardless of the distance to the airport and/or altitude meets the requirement to be established on final. The use of the existing published"Husky Visual Approach"ensures compliance with the EA for visual approaches. The Columbia District FAA claims that its use is often impractical because of weather, emergencies or operational sequencing. We are fully aware that ceiling,visibility requirements and certainly an emergency would require the FAA to use the safest arrival track available. However,our monitoring of the arrival frequency reveals that in many cases when weather permits,the air traffic controller is issuing a generic visual approach clearance,allowing the pilots to proceed to the airport on a route and altitude of their choosing, ignoring the published Husky Visual. It is our understanding that operational sequencing cannot be a reason to ignore an EA. Although the Port of Seattle regularly monitors and publishes flight track compliance, they monitor compliance with their own noise abatement corridors not the parameters set forth in the FAA's EA and not altitude requirements. It has not been made clear to us whether the Columbia District FAA tracks compliance to the above referenced EA or a different set of parameters. We greatly appreciate your review of our concerns. Thank you in advance for any assistance and guidance in this matter. Sincerely, Michael Luis Mayor,City of Medina Cc: Kathryn Vernon, FAA Northwest Mountain Regional Administrator Encl: 1990 Four Post EA 1992 South Flow Arrival Flight Track(2 years after implementation of Four Post EA) March 4", 2012 Port of Seattle South Flow Arrivals May 2012 Port of Seattle South Flow Arrivals June 22,2012 letter from Medina to FAA Aug 6, 2012 letter from FAA to Medina. Dear Medina City Council Members: Below you will find a summary of track efforts from February 2010-present and recommendations. I have also included previously submitted council updates which contain more detail. The History ofAircraft Noise over Medina is available on the City's website. Please let me know if you have any questions. I would be happy to attend the August or September Council Meeting to answer any questions or discuss the recommendations. Sincerely, Allyson Jackson City of Medina- Flight Track Consultant Flight Track Summary of Events for Medina City Council February 2010-July 2012 In February 2010,the Port of Seattle and FAA began a Part 150 Noise Compatibility Study at SeaTac airport. These studies normally take 2-3 years to complete and are conducted about every 10 years at Sea-Tac. Their purpose is to develop,in conjunction with the public,airport noise reduction recommendations. The Port's published goals for this Part 150 were to identify existing andfuture flight corridors,develop aircraft noise exposure mapsfor current andfuture conditions,evaluate air traffic control procedures that could be implemented to reduce noise exposure over residential areas,consider land use controls that could be established to reducefuture incompatible land usesfrom being developed within high noise areas,and evaluate means to mitigate noise impacts within high noise exposure areas. The City of Medina hired me to represent and advise the City of Medina for the duration of the FAA Part 150. The goal has been to ensure that Medina's interests are represented throughout the Part 150 process and to use the Part 150 process to improve south flow arrival compliance,encourage increased use of the open water corridor between Medina and Mercer Island for north flow east turn departures and lengthen curfew hours. Additionally,Medina wants to ensure that any future flight track changes will not result in additional aircraft over Medina. Our initial strategy was to attend the Part 150 meetings,communicate Medina's concern and ensure that they were documented.. This was accomplished. Once it was determined that this Part 150 study team was going to focus only on noise issues close to the airport,I adjusted our strategy to utilize relationships developed with the Port and FAA to pursue Medina's concerns directly. I believed our best chance for success was to work locally with the FAA and provide them the opportunity to remedy the situation prior to escalating the issue within the FAA. Although the local FAA management team has to date chosen not to initiate any changes on Medina's behalf,the information that was collected during these meetings is not only vital to our efforts but it also legitimizes Medina's concerns. We are currently waiting for a response from local FAA management to a letter sent by Mayor Luis in June. If we do not receive a satisfactory response,I will recommend that we make a formal request to the FAA Airspace Management Group in Washington DC to review airspace compliance with the Four Post Plan at SeaTac. Depending on the outcome of that request,Medina will need to decide whether they want to retain an aviation attorney to continue to pursue this issue utilizing the data that we have collected. Temple Johnson,retired FAA,former Director of the Northwest Mountain Region and author/implementer of the FAA Four Post Plan,was hired by the City of Medina in early 2011 to provide technical guidance in our efforts. His expertise,guidance and knowledge of SeaTac air space have been significant and irreplaceable. Summary of results and information gathered since Feb 2010: Medina's concerns with regard to south flow arrival non-compliance were successfully documented as part of the Fly Quiet Program evaluation of the Part 150 study. We are currently awaiting the publication of the draft Part 150, scheduled for late Fall. The public and municipalities will have the opportunity to comment at that time. Port of Seattle has agreed to provide the City of Medina with quarterly compliance reports and data. Temple Johnson's random monitoring of the air traffic control frequency has confirmed that generally air traffic controllers issue visual approach procedures not"Husky Visual Approach"procedures allowing aircraft to cut the corner over Medina. In some meetings,the FAA has insisted that they continue to train air traffic controllers to use the"Husky Visual"and in other correspondence,they claim that use of a standard visual approach is justified under certain conditions. The City of Medina should continue to pursue this issue and gain written clarification from the FAA to determine specifically which conditions allow for a non-Husky visual approach and validate that this is standard practice at other airports. At Medina's request,the FAA completed a study of flight volumes in the hours before and after north flow curfew to determine whether the volumes were low enough to justify increasing the hours of curfew. Initial results showed that it would be possible to start curfew 1 hour earlier on Sat night and end it 1 hour later on Sun morning. The local Tower was asked to review the results and conduct a trial. FAA officials then informed us that it increased the workload of air traffic controllers and that airlines opposed the change because of the inefficiency of the alternate Duwamish routing. Therefore,the FAA decided not to proceed with the longer curfew even though the Four Post Plan states that the Duwamish routing should be utilized whenever volumes are light enough. Flight Track Update for City of Medina September 2011 The Port provided data that shows the Port of Seattle does not use the FAA Four Post Plan EA parameters to measure flight compliance. They measure compliance to their own noise abatement corridors which are not as strictly defined as the Four Post Plan,nor do the Port's compliance reports track altitude,which is clearly defined within the Four Post Plan. At my request,the Port created a sample report using the Four Post Plan parameters on actual flight track data which demonstrated that more than 30%of flights on south flow arrivals are not complying with the Four Post Plan as written. Because these flights are allowed to join the arrival stream further south than allowed in the Four Post Plan,they are cutting the corner over Medina and increasing the arrivals that fly over Medina. Because the Port of Seattle does not use the Four Post parameters to track compliance,these planes show on their reports as compliant and the FAA then uses these reports to prove they are in good standing. Verbally,the local FAA management team has continued to assert that they are in compliance with the Four Post Plan. (After much questioning,we discovered that the SeaTac TRACON Tower did not even have a copy of the Four Post Plan on-site,nor did the Port of Seattle when we first began conversations with them.) The City of Medina sent a letter requesting an interpretation in writing as to how they could be in compliance when flight tracks show the flights joining the arrival stream further south than allowed in the FAA. The FAA's response carefully avoided addressing our direct inquiry and focused instead on misconstruing information contained in the City's first letter. The City then sent another letter requesting written clarification of how they define compliance. (Copies of letters are in the chronology below.) The FAA has not yet responded. If they do not respond satisfactorily by the end of July,we recommend that the City of Medina request a formal review by the FAA Airspace Management Group in Washington DC. Correspondence with the FAA legal department has confirmed that the FAA considers an EA to be binding until completion of a new EA. To date,there has not been a new EA that supersedes the Four Post Plan EA. With regard to North Flow East Turn,all the FAA officials I have met with have concurred that turning the aircraft as close to the 8 NM marker as possible is preferable in order for aircraft to achieve the open water goal between Medina and Mercer Island.. We have continued to press them on this issue pointing out that the sooner these aircraft initiate their turn,the shorter the distance they fly,thus saving fuel and getting them out of Puget Sound airspace more quickly. Unfortunately,at this time the current FAA management team is unwilling to provide the necessary retraining and focus. Medina should continue to stay involved with the Greener Skies program in order to influence new NexGen procedures that will be written for the East Turn in the future. I have also represented the City of Medina and established a relationship with the consultant running the Greener Skies(NexGen) Environmental Assessment for Sea-Tac. The Greener Skies EA covers changing arrival procedures from the west. There are not any short term plans to work on arrival procedures from the east(the ones that overfly Medina). However,long term all arrival and departure procedures will be reviewed and rewritten as part of the national roll-out of NexGen.I have been told unofficially that the long term goal(which the airlines favor heavily)is to shorten up the arrival procedures from the east just like they are doing on the west. If this is the case,those arrivals will come right over Medina. Given that southflow arrivals occur 65%of the time,it is in Medina's best interest to stay on the FAA's"radar"and continue to protect our airspace. Medina needs to stop the continued southward migration of the base leg of the south flow arrival flight track over Medina. The Greener Skies Draft EA is scheduled to be published in August,2012 and public comment will be accepted over a 35-40 day period. Recommendations: Review the FAA's response to the City of Medina letter dated June 22nd which asks for specific clarification on the definition of final approach and the conditions upon which a non-Husky visual approach can be utilized. If no response or the response is unsatisfactory,Medina should send a request to the FAA Air Space Management Group and ask for a compliance review. The results of this effort will determine whether Medina should consider retaining an aviation attorney to continue to press the matter legally. Review the Draft Part 150 document and provide public comment. Currently scheduled to be completed by year end with a 45 day comment period. Review the Draft Greener Skies EA and provide public comment. Currently scheduled to be released in August with a 30 day comment period. Continue to monitor the Greener Skies Program to ensure that future NexGen flight track changes do not adversely impact Medina. Flight Track Update for City of Medina September 2011 Chronology of Council Updates: Part 150 Noise Compatibility Study City of Medina Update June 141h,2010 Presented by Allyson Jackson Brief Review of Part 150 Process: Structure and Organization(role of the Port,FAA,Landrum and Brown) Timeline Port's goals for this study(65 DNL contour—what it means and how it is used) To address noise issues related to the third runway; To conduct the process in an open and engaging way;and To look for opportunities that have not been thought of versus re-visiting old issues. This study will identify existing and future flight corridors,develop aircraft noise exposure maps for current and future conditions,evaluate air traffic control procedures that could be implemented to reduce noise exposure over residential areas,consider land use controls that could be established to reduce future incompatible land uses from being developed within high noise areas,and evaluate means to mitigate noise impacts within high noise exposure areas. Relevent historical information: (distribute flight track maps) Overview of map,north flow,south flow...arrivals,departures....when used etc. Brief discussion of evolution of east turn Four Post Plan: what pertains to Medina: arrivals at 520 bridge,departures at 4000 ft and 8 NM turn over open water corridor Medina's concerns: Continued non compliance on arrivals(especially for nighttime flights) Number of departures over Medina that should be over open water corridor Late night,early morning departures especially on weekends More flights routed over Duwamish Industrial Corridor Actions to date: Presenting City of Medina's concerns to the Port and requesting that our issues be included in the scope of the Part 150 process. At the public focus meetings In letter format from the City Council Directly to the Port staff Working directly with the Port on non-compliance of arriving flights Port has agreed to send quarterly non-compliance reports to the City Manager Recommend that the City reviews these reports on a semi annual basis to ensure that non-compliance does not worsen Port/FAA do not have compliance requirements. Future Action: Continue dialogue with Port Staff and Commissioners and gain their commitment to add our concerns to the scope of the Part 150 City to ensure that review of non-compliance report is reviewed on a regular basis. City could establish their own threshold as to what is acceptable and always notify port when it falls below. City should watch for trends that compliance is getting worse and track is being is being"established"further south. Flight Track Update for City ofMedina September 2011 Part 150 Noise Compatibility Study City of Medina Update June -July, 2010 Submitted by Allyson Jackson Activity: Continued correspondence and conversations with Stan Shepherd,Port of Seattle Nose Manager and Rob Adams,Landrum and Brown Consultant Part 150 Study Leader with the following results: 1. Commitment that Medina's concerns will be included in the Fly Quiet Program evaluation portion of the Part 150 study: a. South Flow non-compliance(Is there a way to decrease the number of arriving flights that cut the corner and fly over Medina?) b. Review of current location of North Flow East Turn departure flight track compared to Four Post Plan(Four Post Plan shows the East Turn as predominantly over open water between Mercer Island and Medina but current flight tracks show the track is predominantly over Medina.) c. Increase the number of daytime departure flights that utilize the Duwamish Industrial Corner. Discussion and Action: The Port did not officially respond to Mayor Jordan's May 27`x'letter requesting that these issues be included in the Part 150. Even though Stan Shepherd has committed(verbally and via email)that they will be,I have requested an official response from the Port to the City. No City action required at this time. 2. Commitment from Stan Shepherd to hold a working session in late October(tentatively Oct. 27 or 28)with representatives from the Medina City Council and staff,Port of Seattle,FAA and Part 150 consulting team to discuss Medina's concerns above)and potential solutions. Discussion and Action: The proposed meeting with the Port and FAA provides an unprecedented opportunity to work directly on the noise issues that impact Medina. Although the Port has the responsibility of monitoring and managing noise, the FAA has responsibility and ownership of all flight track implementation. The FAA does not report to the Port. Therefore,when the City complains to the Port,they can track the concerns but they cannot implement any changes nor mandate that the FAA implement changes. Historically it has been difficult to get the FAA to the table to work together with the City and the Port. My recommendation is that we take advantage of this excellent opportunity to enter into a positive working relationship with all parties. Working Session attendance recommendation: Mayor Jordan to establish credibility and convey the appropriate level of importance that this issue carries 2 additional Council Members who have some history with the issue. I can provide a briefing prior to the meeting. City Manager or staff representative myself Bob Rudolph for his historical expertise City of Medina action: Determine availability of council members for tentative Oct 27 oror 28`h meeting date and notify Allyson Jackson as soon as possible. Determine potential locations: The Port has invited the City to their offices at SeaTac because the Part 150 consultants will be in town for Part 150 meetings and they are tightly scheduled. In addition,it is easier to get the appropriate FAA officials to attend at SeaTac. However,the Port is willing to work with the City on an acceptable location. Please notify Allyson Jackson if you can consider a meeting at SeaTac,if the meeting needs to be in Medina,or if you can consider a public facility location(such as a library)between SeaTac and Medina. Flight Track Update for City of Medina September 2011 3. Commitment by the Port to send the City of Medina quarterly South Flow arrival compliance reports which shows numbers of flight that are flying over Medina outside the noise abatement corridor. Donna Hanson received the first of these reports in early July. Discussion and Action: I recommend that the City track the compliance reports and provide an annual review to the council. The purpose is to monitor whether compliance is worsening and if so,does it appear that the track is being shifted and established over the City of Medina. No City action required at this time. 4. Completed a History ofAircraft Noise over Medina summary that the City can utilize to update and educate citizen's that call into complain aboutjet noise. (attached) Discussion and Action: I recommend that the History ofAir Traffic over Medina be sent out to citizens that call in requesting information about air traffic or complaining about jet noise. In addition,a link to this document could be added to the City of Medina website. Finally,include a Part 150 update in the next City newsletter and include a link to this document. City Action: Determine the best way to make this information available to the public 5. Attended a Part 150 Technical Review Committee Meeting and noise modeling session. Discussion and Action: No city action required at this time. Flight Track Update for City of Medina September 2011 Part 150 Noise Compatibility Study City of Medina Update Summary of Oct 27, 2010 Meeting with FAA and Port Submitted by Allyson Jackson Port,SeaTac and FAA Attendees: Stan Shepherd,Port of Seattle Manager Airport Noise Programs Mark Reis,SeaTac Airport Managing Director Ron Fincher,FAA District Manager Rob Adams,Vice President,Landrum and Brown(Part 150 Lead Consultant) City of Medina Attendees: Bret Jordan,Mayor Shawn Whitney,Deputy Mayor Doug Dicharry,Council Member Donna Hanson,City Manager Robert Rudolph,Former Council Member and Deputy Mayor Allyson Jackson,Consultant Meeting Objective: Enter into a positive working relationship with all the parties that potentially influence flight track operations and compliance: the Port,SeaTac,FAA and the Part 150 team. Reiterate Medina's concerns and gain agreement on the problems Set a course of action on how to resolve Medina's concerns,who is responsible and how to proceed. Gain commitment on whether Medina's concerns will be addressed within the Party 150 Study Summary Bret Jordan introduced city representatives and emphasized that Medina is committed to finding a resolution to their concerns. Mark Reis introduced Port and FAA officials and consultants. Stan Shepherd mentioned that most of Medina's concerns needed to be addressed outside the Part 150 process. Allyson summarized Medina's specific issues as related to the Environmental Assessment 1990 4 Post Plan: South flow arrivals flight track compliance North flow eastern departure flights Duwamish corridor re-routing as the result of new technology Regarding Southflow: Allyson provided documentation of south flow arrival flight track non-compliance and the FAA 4 Post Plan Procedures. She showed a 1991 flight track(a year after the 4 Post Plan was implemented)and a current flight track showing that the bulk of flights had moved south with many flying over Medina. She stated that the City of Medina wants the Port to comply with the Four Post Plan without having to be constantly monitored. Rob Fincher,FAA stated FAA is constantly monitoring and reeducating air traffic controllers but that safety or efficiency are the exceptions. He said that Medina will need to continually monitor the situation just as he does. He said he wasn't sure why the south flow arrival turns had shifted south but assumed that it was due to overall increased volume. (Note: Follow up needed: If current aircraft volumes in/out of SeaTac are close to 1995 volumes(as shown in current Part 150 study data),then volume of flights does not explain the shift of this flight track south. A question was asked whether efficiency is from the airlines or the airport perspective. Ron Fincher answered"both." He and Mark Reis described situations during heavy arrival volume when there might be an opening in the arrival stream and that air traffic controllers would direct flights to overfly Medina in order to jump into the arrival stream. Otherwise these flights would have to travel much further north in order to get at the end of the line of the arrivals. Therefore,they do not consider those flights that are given the go ahead by air traffic control to overfly Medina and join the arrival stream as violating the Four Post Plan. Note: Follow up: Can the FAA legally violate its own Environmental Assessment of the Four Post Plan for the basis of improving efficiency? Flight Track Update for City of Medina September 2011 Stan Shepherd stated that the Port has monthly meetings with FAA and sends a non-compliance letter from Port to airlines chief pilot if they see any patterns. They also reward/recognize carriers that have high compliance. Shawn Whitney talked about multiple flights over her house and how she can regularly see non-complying arrivals. Allyson noted patterns on the Port's Compliance Monitoring reports: Nighttime South flow Arrivals from the East consistently have the worst compliance of any routes that are monitored South flow arrivals from east are consistently 5-8 times worse than south flow arrivals from the west Fincher/Reis stated that this was because the South flow from the west turn was further south and to cut that corner was unnatural for pilots. Bret Jordan expressed frustration that the Port was just trying to give more excuses instead of working on ideas to improve compliance. Rob Adams,Part 150 consultant offered to take a look at ways to get higher compliance in these areas.Stan Shepherd stated that he would look into what the Port could do reinforce compliance. Port of Seattle and Ron Fincher stated that they would be open to working with Rob Adams on these ideas. Mark Reis,SeaTac Airport Director,wanted to make sure that Medina was not asking for the Four Post Plan flight tracks to be changed. Allyson reiterated that Medina is looking for strict compliance to the Four Post Plan procedures. Rob Adams stated that the airports with the highest level of compliance are those with the most communications between the airlines, airport,and FAA. Regarding North Flow East Turn Departures: Allyson talked about the North flow east turn departures. She presented the schematic map from the Four Post Plan document which shows the flight path as over the open water between Medina and Mercer Island,just touching the tip of Medina. She discussed the documented conversations and letters between the City of Medina and the FAA,which show the FAA's intent over many years to put the flights over the open water. She stated that the FAA had committed to Medina in the mid 90's that when FMS was implemented, then most of the flights would move into the open water corridor. She showed flight tracks with most of the planes not initiating their turns until North of the I90 bridge, well past the 8 NM marker,and that these are the planes going over central Medina. She also showed some flight tracks from selected days where a majority of the flights were actually successfully flying the open water corridor. The FAA and Port did not provide an explanation for this.Allyson also pointed out that the Port of Seattle Staff report at the conclusion of the 2000-2001 Part 150 study describes the east turn as going over the open water corridor between Medina and Mercer Island. Ron Fincher,FAA stated that FMS(also known as R-Nav)was not currently being utilized on the East Turn but it is being used for departures turning west and going out the Duwamish Corridor. He did not say why it was not being used on the East Turn. The turn is dependent on the aircrafts destination. He thought that aircraft were waiting to make their turn so that they would be at a higher elevation when they cross an arrival stream further East. (Note: this information needs to be confirmed. It is not consistent with the Four Post Plan). He thought that flights were not turning at the 8 NM marker because they had not achieved 4000 feet of elevation. (Note: Data we have from the Port would suggest that almost all flights are at 4000 feet of elevation when they cross the 8 mile marker.) He said that air traffic controllers tell the pilots when to begin their east turn. (Note: This information may be incorrect....my understanding is that the planes initiate the turns themselves and then are given one of 2 headings-- 070and perhaps 090. These are SIDS or Standard Instrument Departure procedures. If they are only given these 2 headings,then that would explain more flights over Medina.) Allyson mentioned a conversation with a local retired pilot who recommended that to achieve the open water goal,flights on the east turn could travel a little slowly once off the runway which would allow them to achieve a higher elevation faster(therefore be less noisy to people on the ground more quickly)and then easily initiate their turns at the 8 NM marker. The FAA did not comment on this suggestion. Allyson asked what is precluding the FAA from utilizing the open water corridor between Medina and Mercer Island and Fincher stated,"nothing prevented him from getting the flights over the open water." Allyson asked what it would take to make the change to Flight Track Update for City of Medina September 2011 get the flights over the open water. Fincher said an 18 month process. Allyson asked who at the FAA needed to authorize it. Fincher said it was his decision. Allyson asked Fincher if he would get the process started and Ron said he would be willing to look into it. Neither the FAA or Port expressed an opinion on whether they consider North Flow flights over Medina as"non-compliant." Duwamish Corridor: Allyson asked why when historically almost all parties agreed,there were not more planes sent over the Duwamish corridor when it is an industrial area and the east is residential? In addition,air traffic volume is significantly less and more planes are equipped with improved navigational technology than when the Duwamish Corridor capacity study was done in 2000 Mark Reis stated that the Duwamish is used for flights with certain destinations and that all flights going to those destinations are already on the Duwamish. Fincher stated that they would not reconsider flights with other destinations using the Duwamish Corridor because it creates a crossover problem in southern Oregon. Note: Southern Oregon is not crowded airspace and there is plenty of vertical space to separate the"highways in the sky". Think about how many crossovers occur in the crowded East Coast air space. Williams Aviation Consulting hired by the City of Medina showed how this could be done safely and efficiently in their 2002 report that was submitted to the FAA. Allyson asked if the FAA would be willing to adjust curfew hours currently from10 pm to 6 am. Ron Fincher said he would look into curfew alternatives. Flight Track Update for City of Medina September 2011 Part 150 Noise Compatibility Study City of Medina Update Feb 8, 2 011 Submitted by Allyson Jackson Recent Activity: Met with Temple Johnson,retired FAA Northwest Mountain Region Director and author/implementer of the Four Post Plan. Reviewed Medina's concerns with North Flow East Turn and non-compliant South Flow arrivals. After discussion and reviewing current flight tracks,he concurs that many of the North Flow East Turn flights could safely and efficiently flow the open water corridor between Medina and Mercer Island. He believes that this could be easily implemented with FMS/RNAV technology. On South Flow arrivals,he concurs that the turn has shifted south from the original plan and in his opinion,the FAA needs a new Environmental Assessment for the track that they are currently using. Temple Johnson and I met with Stan Shepherd,Port of Seattle Noise Manager and Rob Adams,Landrum and Brown Consultant Part 150 Study Leader with the following results: (Meeting held Jan 26 ') Temple Johnson discussed his background and role in the development of the Environmental Assessment(EA)for the Four Post Plan and its implementation in 1990. He also discussed the litigation that challenged the Four Post Plan EA as well as the Justice Department's opinion that although the FAA won the lawsuit,any deviations from the EA may not hold up in court. Temple Johnson clarified that the southward shift of the South Flow Arrival Stream over Medina is a clear violation of the Four Post Plan EA. Therefore,the planes that are cutting the corner over Medina are in violation of the FAA's EA approved operational procedures as well as being in violation of the Port's designated Noise Abatement Corridor. The Port made it clear that they do not have the authority over FAA procedures and are not responsible for the FAA following their own Environmental Assessments. As airport operator,they can monitor noise and noise abatement corridors and provide feedback to the FAA about non-compliance. They can set up training for air traffic control operators and provide information to airlines and pilots that encourage compliance.....all of which do help but require ongoing monitoring. Resolution of the problem requires the FAA to hold their Air Traffic Controllers to a high standard of compliance with their operational procedures. Port agreed to the following next steps for South Flow compliance: The Port is committed to ongoing monitoring of the South Flow Arrivals. They tag all flights that are non-compliant and meet monthly with the FAA to discuss. In addition,they are now sending these reports to the Medina City Manager on a quarterly basis. This will continue. The Part 150 Consultant will review the visual landing procedures that are currently in use and make a recommendation on how to alter this so that flights that are given authorization to use a visual landing approach(and therefore cut the corner over Medina)will still have to follow the noise abatement corridor. As part of the Part 150 Review of the Port's Fly Quiet Program(an incentive based program for pilots and airlines to comply with procedures),the Port and Part 150 Consultant will review and make recommendations for incentives that will further encourage pilots and airlines to comply. The Port will review the materials they are using for their annual air traffic controller training to emphasize following the South Flow Arrival procedures. The North Flow East Turn over the open water and continued discussion of South Flow compliance by air traffic controllers is clearly an FAA action item and outside the scope of the Part 150. As a follow on to the November 2010 meeting between the Medina City Council, Port and FAA, Mayor Jordan sent a letter to Ron Fincher,FAA District Manager,requesting that Medina be allowed to insert a technical consultant into the process of reviewing both East Turn and South Flow arrival procedures. Ron Fincher finally responded(after several phone messages and emails)that he is declining Medina's offer to insert a technical specialist into the process but would be happy to review the FAA's progress with us. Flight Track Update for City of Medina September 2011 Discussion and Action: Continuing to attend the Part 150 meetings will ensure that the South Flow compliance issue is documented and puts pressure on the Port and Part 1.50 team to come up with recommendations that are reviewed and implemented by the FAA. I will continue to attend the Part 150 Public Focus Meetings and Technical Sessions,as appropriate. The additional efforts are outside the scope of the Part 150 study but are critical if the City of Medina wants to remedy the noise problem. I will continue with the efforts below unless the Medina City Council provides different direction. Meeting with Ron Fincher,FAA District Manager is critical. For the past 15 years,the FAA has continued to promise Medina they will look into Medina's concerns but they have not followed through. Although Mr.Fincher has declined Medina's direct involvement at this time,he is willing to keep us apprised ofhis progress. I will continue to press for a meeting between him,Temple Johnson and myself so that we can review the work and progress that the FAA is making. In addition,the goal would be to persuade Mr.Fincher to allow us to work together. I believe that we may need Mayor Jordan to intervene and set up the meeting, as well as attend. Since Mr.Fincher has historically not been supportive of dealing with Medina's concerns,Temple Johnson is exploring other avenues within the FAA that we can utilize in order to get the FAA's attention. It is Temple's opinion that the local FAA is clearly not complying with their own procedures. We are trying to determine if there is an FAA oversight committee that we can get involved to review whether current operations are in line with the Environmental Assessment for the Four Post Plan. Flight Track Update for City of Medina September 2011 Flight Track Update for Medina City Council March-September,2011 March 4th Meeting Review: Mark Nelson,Temple Johnson and Allyson Jackson met with Ron Fincher,FAA Columbia District Manager to discuss the East Turn Departures and South Flow Arrivals. Council was given a detailed report. A brief review follows: Fincher conveyed that new South Flow Arrival and East Turn departure procedures would be developed under the Greener Skies Initiative which is part of the FAA's move to a GPS based system. He conveyed that the FAA is motivated to get the East Turn departures over the open water between Medina and Mercer Island because it is a shorter distance to get them out of Puget Sound airspace. He suggested that Medina attend the Greener Skies meetings. There was discussion about arrival visual approaches that tend to be the flights that most often overfly Medina. There was discussion of whether the Port's flight monitoring system is tracking non-compliant south flow arrival flights in a manner consistent with the EA for the Four Post Plan. Fincher said he would follow up with the Port on this issue. Fincher shared that flight volumes appear to be low enough on Sat night and Sunday morning to justify extending curfew. Current curfew requires that all north flow departures go out the Duwamish Corridor after 10 pm and before 6 am,7 nights a week. The potential new curfew would begin at 8 pm on Saturday night and end at 7 am Sunday morning. Testing and final review are still required. Flight Track Update for City ofMedina September 2011 Updates since March 4th: Fincher has communicated that the Greener Skies Initiative will not be developing new procedures for the south flow arrivals from the east after all. He has not yet provided any additional information with regard to North Flow departures. He also looked into Medina attending the Greener Skies meetings,however he informed us that they are not currently open to the public. The Part 150 Consultant has developed some alternative improvements for visual south flow arrival approaches that he presented to the FAA for their review. In the meantime,Temple Johnson has been monitoring the tower radio frequencies and his random sampling has revealed that almost all of the flight that are given clearance by the tower to visually approach and land at the airport are not using the proper"Husky Visual Approach." The approach directs the pilots to stay north of 520 before making their turn to head south to the runway. Conversations between us,the FAA and Port continue on this topic. We are currently waiting for the FAA's evaluation of the alternatives provided by the Part 150 Consultant. Conversations also continue with regard to our assertions that the Port's flight monitoring system is not tracking non-compliant south flow arrival flights in a manner consistent with the EA for the Four Post Plan. The Port created an alternative report for us which showed all the flights in Feb 2011 that did not comply with a strict interpretation of the Four Post Plan. That report showed about 33%of all south flow arrivals as non-compliant with the Four Post Plan. However,the official Port's compliance report shows that only 5%were non-compliant. The difference is due to the parameters the Port is using to track flights. We have pushed the Port to change their parameters to reflect the procedures outlined in the EA. However,they have told us that the FAA provides the tracking parameters based on the FAA's interpretation of the noise abatement corridors. We are questioning why the so called"noise abatement corridors"differ from the EA approved flight tracks and if they do,who created them,how and when and where is the documentation for these"noise abatement corridors." The Port is looking into the background on this. The Port believes their role is to gather data,create reports and interface to the public. Therefore they have told us that how the flights are monitored is an issue that Medina needs to resolve directly with the FAA. Temple's preliminary FAA and industry inquiries suggest that the local FAA's interpretation is not consistent with industry standards. We are continuing to gather data and will meet with Fincher to continue to pursue this issue. As long as the Port measures compliance using the current parameters,the FAA and Port will continue to look like they are reasonably compliant and therefore,it will be difficult for us to justify our case if we decide to escalate this issue within the FAA. The testing for the extended curfew for departures on Sat night and Sun morning will be completed in November. Recommendations: Allyson and Temple should continue to hold the Port,FAA and Part 150 Consultant accountable to enforce a HUSKY visual approach every time a Visual Approach is allowed. Allyson and Temple continue their efforts to work directly with the FAA to address the issue of arrival compliance being consistent with the Four Post Plan EA. Flight Track Update for City of Medina September 2011 Flight Track Update for Medina City Council October 2011 -February,2012 Repeated follow up attempts with Ron Fincher,FAA Manager Columbia District Mr.Fincher took a temporary assignment in WA DC and therefore was unavailable and unresponsive for several months. He eventually put me in touch with Bill Washington who is the current Acting Manager Columbia District manager. Meeting with Bill Washington,FAA Acting Manager Columbia District Manager. Discussion focused on bringing Bill Washington up to speed on Medina's efforts to date with the Port and FAA. Specifically,Temple Johnson and I focused on the following: South Flow Arrivals from the East. Based on current flight track data,it appears that there are many arrivals not in compliance with the Four Post Plan Environmental Assessment which states that: Turbojet arrivalsfrom the Northeast and Southeast arrival fixes will be positioned so as to be established on the Runway 16final approach course no closer to the airport than SR 520(11 nautical miles)north and no lower than 5000feet MSL. Although the Port of Seattle monitors flight track non-compliance,the parameters used to measure compliance are based on the Port's Noise Abatement Corridors,not the FAA's Four Post Plan. Therefore at least 25%of south flow arrivals from the east show in compliance when in fact they do not comply with the above wording in the Four Post EA. The flights that the Port does capture as non-compliant appear to be on Visual Approach and the tower is giving them a"clear to airport"rather than a"clear to Husky Visual"directive. To continue our discussion,we agreed to meet in the New Year after Bill Washington could review the information we presented. Curfew Extension for North flow Departures: Bill Washington shared that the curfew test had been completed and preliminary results indicated that curfew could begin on Saturday nights at 9 instead of 10 pm and end at 7 am Sun morning,instead of 6 am. However,before a change can be implemented,feedback needs to be gathered from the Seattle Tower. East Turn North Flow Departures: We touched briefly on Medina's concern that the majority of north flow East Turn Departures tend to fly several miles beyond the 8 NM turning point specified in the Four Post Plan Environmental Assessment,placing the majority of north flow East Turn flights directly over Medina,rather than in the open water between Medina and Mercer Island. Flight Track Update for City ofMedina September 2011 FAA Reauthorization Bill review and letter to Senator Cantwell. On Feb 6t',Congress passed the FAA Reauthorization Bill which primarily deals with funding the FAA. However,buried within the bill is a section that deals with the roll out of NextGen technology which is the FAA's new GPS based navigation system. By utilizing GPS technology combined with cockpit navigation tools now available in the majority of national carrier aircraft,the FAA can build a more reliable air traffic system that concentrates arrivals and departures in a very tight corridor, allows them to safely fly closer together and utilize a gradual descent pattern into airports. The results should be less fuel consumption,higher airport capacity and less noise for some residential populations. For those populations that end up under the highly concentrated flight track,the result will likely be more noise,more often. In order to expedite the implementation of NextGen,the Reauthorization bill includes a"categorical exemption"from NEPA environmental review for all new NextGen procedures thereby relieving the FAA of their responsibility to assess environmental consequences of the new procedures. (More information available at: htti)://www.aviationaiEportdevelopmentlaw.con/2012/02/articles/faa- 1/faa-reauthorization-act-exempts-next-generation-airspace-redesign-projects-from-environmental-review/ Fortunately,the"categorical exemption"built into this bill will not have an immediate impact on Medina. The SeaTac NextGen flight track procedures currently under development are not the flight tracks that impact Medina. In addition,there are no current plans to utilized NextGen procedures on the departure and arrival tracks that impact Medina. However,longer term,if NextGen procedures are developed for the North Flow Departure East Turn and Southflow arrivals from the east, under this new bill,there will be no Environmental Review or recourse if the new flight tracks concentrate flights directly over our city. Therefore,I provided a letter to the City of Medina that can be sent to Senator Cantwell(whose subcommittee introduced the amendment described above)which requests the language be changed in order to provide adequate environmental review and protection for residential neighborhoods when new NextGen flight tracks are developed. Greener Skies Public Meeting: Information available at:httio://www.greenerskiesea.con/about-project.html I attended the first Public Meeting for the Greener Skies Environmental Assessment(EA). Greener Skies is SeaTac's roll out of NextGen. This meeting occurred prior to the passage of the Reauthorization Bill described above. Therefore,it remains to be seen whether the FAA will continue with this EA. The procedures that are under review are arrivals from the west and therefore do not directly impact Medina. I confirmed with the project manager that there are no plans in place to make NextGen procedural changes to departures to the east and arrivals from the east. I did provide public input to the process. Recommendations: Continued follow up with Bill Washington to press for FAA action,utilizing Temple Johnson as appropriate. Flight Track Update for City of Medina September 2011 Flight Track Update for Medina City Council March—June 2012 Summary of March 16th meeting with Bill Washington,FAA: Curfew Extension for North flow Departures: Although testing has shown that volumes are low enough to safely begin the curfew on Saturday nights at 9 and end the curfew at 7 am Sunday morning,the FAA has decided not to implement changes due to airline pressure that the alternative Duwamish routing is inefficient. South Flow Arrivals from the East: In our previous meeting we had discussed Medina's concern that there are many arrivals not in compliance with the Four Post Plan Environmental Assessment which states that: Turbojet arrivalsfrom the NE and SE arrivalfixes will be positioned so as to be established on the Runway 16 final approach course no closer to the airport than SR 520(11 NM)north and no lower than 5000feet MSL. Although the Port of Seattle monitors flight track non-compliance,their compliance parameters reflect the Port's Noise Abatement Corridors,not the FAA's Four Post Plan. Specifically,Medina has requested a response to the question: Why are so many south flow arrivals from the east not established on final approach north of SR 520 as required by the Four Post EA and the published Husky Visual?" Your response is that the FAA considers turbojets on a"30 degree intercept to final' as"established on final"even though they are joining the centerline of the runway south of SR 520 and below 5000 feet. Therefore in your opinion,the FAA considers these planes to be compliant with the Four Post Plan EA. We requested that you provide this interpretation officially in writing to the City of Medina and you indicated you would first need the City of Medina to send a formal written request. With regard to compliance with the Husky Visual,we requested that training for the Husky Visual Approach be included in upcoming controller training sessions to ensure that controllers don't clear pilots directly to the airport but direct them to the Husky visual,as is clearly stated in both the Jeppesen charts and SeaTac's CVFP. We did not receive commitment that this information would be included in those training sessions. East Turn North Flow Departures: We reiterated that a large percentage of north flow East Turn Departures tend to fly several miles beyond the Four Post specified 8 DME turning point before initiating their turn east. We concurred that this flight path complies with the Four Post EA which states that turbojets turn after reaching the 8 DME arc. However,as we discussed with Ron Fincher in March 2011,both the FAA and Medina have a shared interest in the jets turning as close as possible to the 8 DME. It benefits the airlines by shortening the distance to leave Puget Sound airspace,it is an existing flight track currently in use and in compliance with the EA,and it puts the flights over non-residential open water. As Mr. Fincher suggested at that time, with such a high percentage of the fleet now equipped with appropriate cockpit technology,there should be the potential to safely and efficiently accomplish the East Turn open water goal with minimal controller intervention. Medina's continued request is that the FAA review these operational procedures and put as many flights as possible over the open water corridor between Medina and Mercer Island. Flight Track Update for City of Medina September 2011 of M Oti-4 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA,WA 98039 TELEPHONE (425)233-6400 1 FAX (425)451-8197 1 www.medina-wa.gov April 4, 2012 Mr.William Washington FAA Columbia District Acting Manager 6526 Ellis Ave South Seattle, WA 98101 Dear Mr.Washington, I have reviewed the summary information of your March 16, 2012 meeting with our consultants, Allyson Jackson and Temple Johnson. As follow up to that meeting, the City of Medina respectfully requests a FAA review and written explanation as to how the south flow inbound arrivals from the east, which are assigned an intercept heading of 30 degrees and intercept final approach south of State Route 520 (less than 11 nm north) and below 5000 feet, can be considered in compliance with the Environmental Assessment dated March 1990 which states that"Turbojet arrivals from the Northeast and Southeast arrival fixes will be positioned so as to be established on the Runway 16 final approach course, no closer to the airport than State Route 520(11 nautical miles north)and no lower than 5000 feet MSL." Note: Recently our consultants interviewed three local commercial airline captains who all asserted that they must be within 2 1/2 degrees of the final approach course to be "established on final.") Therefore,turbojets on a 30 degree heading to intercept final cannot be considered on the final approach course. The above practice has resulted in the base leg of the south flow inbound arrivals shifting some 1.5 to 2 miles south since the named EA was implemented and represents a significant shift. It is our understanding that as a public document that has gone through extensive public review, EA provisions cannot be arbitrarily changed without formal environmental review. Therefore, we respectfully request that you arrange a meeting between the TRACON manager and our consultants to develop a resolution that moves the flight track back into compliance with the EA. With regard to visual approaches, the City of Medina requests that you include the Husky Visual Approach in upcoming air traffic controller training sessions. The pilots that were interviewed reconfirmed that when they are cleared for a visual approach to SeaTac, they proceed to the airport by a route and an altitude of their choice, which does not include use of the published Husky Visual. Finally, please confirm whether the FAA relies on the Port of Seattle to ascertain that the arrival flight tracks are in compliance with the named Environment Assessment. We appreciate your attention to this matter and look forward to hearing from you soon. Sincerely, Michael Luis Mayor-City of Medina Flight Track Update for City of Medina September 2011 Bill Washington's written response: City of Medina 501 Evergreen Point Road Po Box 144 CITY EDINA Medina, WA 98029 April 27, 2012 Dear Mayor Luis: Thank you for your letter of April 4, 2012, regarding air traffic operations in the Seattle area. As you know, my office has met with your consultants on two occasions regarding this subject. In your letter you mention how aircraft are vectored onto the final approach during south flow operations at Seattle Tacoma International Airport. You allege that the intercept point on the final approach is not in compliance with the 1990 Record of Decision( ROD). Our internal electronic flight track data, examples of which were reviewed with your consultants in March, indicate compliance, as well as data from the Port of Seattle which our facility management meets with regularly. Interestingly, in your note referencing interviews with commercial airline captains you allude to a measure final approach deflection in the aircraft being comparable to the azimuth of a radar vector. The two figures you cite refer to different measures: the criteria to be within 2 7 2 degrees to be established on final refers to deflection from an electronic final approach signal( such as an Instrument Landing System) that is displayed on an indicator in the aircraft, while the 30 degree heading refers to a compass course that is tracked on a radar screen in the approach control. Hence these values are not comparable. In regard to the Husky Visual Approach, all controllers at the approach control are trained on all of the approach procedures for all of the airports within the airspace. Additionally, recurring refresher training sessions include briefings and radar simulation scenarios that reinforce approach procedure knowledge as well as noise abatement procedures. As far as usage of the procedure, I stated to your consultants in March that assignment of the Husky Visual Approach in every case is impractical, as traffic flows and operational requirements vary throughout each day. You can be assured that the approach is assigned whenever practical and the proper conditions exist. Should you have questions or need further information, please let me know. Sincerely, William Washington Manager, Columbia Terminal District Flight Track Update for City of Medina September 2011 of MFG/? 501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA,WA 98039-0144 TELEPHONE(425)233-6400 • FAX(425)451-8197 . www.medina-wa.gov June 22, 2012 Mr. William Washington Manager, FAA Columbia Terminal District 6526 Ellis Ave South Seattle, WA 98101 Dear Mr. Washington, Thank you for your response to our March 30''letter regarding south flow arrivals. Please provide clarification on the following: Flight tracks from the Port of Seattle show a significant percentage of south flow arrivals clearly intercepting the final approach course south of SR 520. The Final Environmental Assessment EA)dated March 1990 states that turbo jets must be established on the Runway 16 final approach course north of State Route 520. Since your letter states that these aircraft intercepting south of 520 are in compliance with the above named EA, are you saying that the FAA considers an arrival aircraft on a 30 degree intercept heading to final the same as an aircraft established on the Runway 16 final approach course? Recent Port of Seattle flight tracks also show that the base leg of the south flow arrivals has shifted significantly south since the above name EA was implemented. Please clarify how this flight track can be shifted without new Environmental Assessment. In your letter you mention that the Port of Seattle data shows FAA compliance to the above named EA. In conversations with the Port of Seattle, they have indicated that their tracking system measures compliance to their own Noise Abatement Corridors, not the EA procedures. Can you provide clarification then on how the FAA uses the Port of Seattle flight tracking data to measure FAA compliance to the above named EA? Your letter states that certain conditions make it impractical for controllers to assign the published Husky Visual. Please provide clarification for what these certain conditions might be and why a Visual Approach would be assigned in lieu of the Husky Visual. We appreciate your attention to our concerns. Sincere y, Michael Luis Mayor, City of Medina Flight Track Update for City of Medina September 2011 SEATTLE 4-POST DECISION and ORDER DEC 1995 OFFICE:Cu7 DECISION AND ORDER The Seattle Air Traffic Control Tower (ATCT) and the Seattle Air Route Traffic Control Center (ARTCC) jointly submitted an airspace study entitled "Seattle Arrival and Departure Routes; Simulation, Analysis, Recommendations" to me on November 3, 1989 for consideration. That study detailed problems regarding arrival capacity at Seattle-Tacoma international Airport (Sea-Tac) and safety and efficiency concerns created by congestion in the airspace controlled by both the Seattle ARTCC and the Seattle ATCT. it identified various procedural alternatives for solving these problems and recommended specific changes in existing air traffic procedures. On December 22, 1989, the Northwest Mountain Region (the Region) issued a Draft Environmental Assessment of the proposed changes and announced its intention to hold a public, hearing on January 24, 1990 and to accept public comments on that document. The Final Environmental Assessment, which contains the transcript of the public hearing and the written comments received, was presented to me and signed on March 27, 1990. After consideration of the information contained in the Final Environmental Assessment, I made a Finding of No Significant Impact on March 31, 1990. At present, the route structure in the airspace over and east of the Cascade Mountains which serves the Sea-Tac Airport blends aircraft from widely dispersed points of origin and is required to change substantially each time the runway in use Changes at the airport, which may occur several times in one day. This has several effects with adverse consequences which extend throughout the National Airspace System. These include: 1. When landing runways 16L and 16R, aircraft coming to Seattle from points to the southeast, such as Denver, Dallas, and Atlanta are required during their enroute descent to pass through a steady stream of Seattle departures climbing toward such destinations as Minneapolis, Chicago, Washington, and New York. At the same time, these arrivals from the Southeast are being merged into a single arrival stream of aircraft from the Northeast. Such crossing and merging of aircraft is less efficient and more difficult to accomplish at high altitude and high speed than if conducted in the latter phase of flight -when aircraft are flying at lower altitudes and speeds. , The type of RADAR and navigational equipment installed in the airspace within 50 miles of major airports facilitates this crossing and merging process because of its greater accuracy and more frequent information updates. 2. In periods of high demand, if weather or airport conditions improve, the present high altitude route structure and holding airspace used by the Seattle Air Route Traffic Control Center do not permit that facility to adjust the arrival rate in a timely fashion. In order to provide sufficient room for departure routes 1 1 .s and balance workload between control sectors, enroute holding and metering of arriving aircraft must be conducted approximately 130- 150 flying miles from the airport in the existing structure. At present, it may take as much as thirty minutes to effect a substantial increase in the metered arrival rate at the airport. This can account for as many as 20 lost arrival opportunities per event. 3. Because of the fluid nature of these routes caused by the situation described above, the integration of Seattle air traffic into the national Preferred Route System .has proved difficult. This causes unnecessary system complexity and controller workload by increasing the number of points of aircraft conflict for aircraft enroute to and from Seattle throughout the National Airspace System. In addition, when adverse weather, such as low ceilings and visibilities, creates a need for instrument approaches to the airport, the arrival capacity of the airport is symmetrical . That is, approximately 36 aircraft per hour can arrive whether runways 16 or 34 are in use. Arrival delays are similar whether landings are conducted to the north or to the south. In contrast, during periods of peak demand and optimum weather conditions, south arrival rate is much lower (42/hour) , than north (56/hour) . Delays, when landing south, are significantly greater than when landing north. No reason for this disparity can be found in the layout of the airport; the inefficiencies are caused by the requirement of the existing procedures that turbojet aircraft landing to the south be routed through Elliott Bay, to the northwest of the airport, in a single arrival stream. Further, the division of airspace along the Seattl e. -Runway 16- localiter in the south flow means that in visual approach weather the East Arrival controller must route aircraft under his control through the West Controller's airspace for a significant distance to position the aircraft in Elliott Bay. By continuing this, the FAA is engaging in a practice which increases its exposure to the risk of error and cuts very close to the actions prohibited by provisions of the FAA Air Traffic Control Handbook which pertain to coordination between controllers and transfer of control of aircraft. The problems identified above are the result of route restrictions developed in the 1970's, in particular the procedures established in 1974 for turbojets arriving and departing Sea-Tac. These procedures were not based on abating any specific measure of noise or on any coherent plan to mitigate overall airport noise or to distribute it equitably throughout the metropolitan area. Rather they most often were the result of moving overflight tracks away from particular complaining groups and/or communities. Nonetheless they were adopted as so-called "noise abatement" measures. 2 Each of these measures, considered individually, has caused minor operational inefficiencies which, at the time of adoptions was regarded as acceptable to the FAA. Since 1974, however, air traffic in the region has grown steadily; the. number of aircraft operations handled by the Seattle ATCT rose dramatically in 1989. Airline scheduling practices following deregulation' in 1978 have compounded the operational effects of these increases in aircraft operations. Yet in the intervening years, there has been virtually no change in the procedures under which turbojet aircraft arrive and depart Sea- Tac. The cumulative effect of the existing restrictions on the FAA's use of Seattle airspace has been to create serious efficiency problems and an undesirable risk of error within the air t raff i c system. Attempts have been made by the TRACON and the ARTCC to alleviate these problems, but they have been unsuccessful because of the current geographical and operational constraints. Given the infeasibility of non-procedural changes within the foreseeable future, such as alteration of airline scheduling and establishment of a new airport, and the limited success of personnel and equipment improvements to overcome the safety and efficiency problems inherent in the existing procedures, the FAA proposed action that would alter existing air traffic control procedures and routings for turbojet and turboprop aircraft so as to improve efficiency and decrease the potential for error in the handling of air traffic. I have considered the analyses and recommendations presented in the airspace study entitled "Seattle Arrival and Departure Routes; Simulation, Analysis, Recommendations" as well as the relative environmental consequences of various operational alternatives. I recognize that while the overall amount of noise generated by Sea-Tac operations will not change, there will be a redistribution of overflight noise from certain residential areas to others. I have reviewed the transcript of the public hearing held January 24, 1990, listened to the concerns of citizens expressed at the ninety-one Noise Mediation Committee meetings and public forums I have attended during the past eighteen months, and read the written comments received by the FAA. As a consequence of public comment on this issue, I have decided that implementation of the proposed procedures should include retention of the "Elliott Bay procedures" for north flow departures during those nighttime hours when air traffic is light enough to allow for their safe use. 3 Given the lack of significant environmental impacts anticipated to occur from implementation of the proposed air traffic procedures and the FAA's obligation under the Federal Aviation Act to insure the safety of aircraft and the efficient utilization of the navigable airspace, I have decided to adopt the procedures set forth in the Preferred Alternative section of the Final Environmental Assessment Proposed Changes to Air Traffic Arrival and Departure Routes at Seattle-Tacoma International Airport -- Seattle, Washington) , dated March 21, 1990. Under my delegated authority, I therefore direct the Air Traffic Managers of the Seattle Tower and Seattle ARTCC to take the steps necessary to implement the procedural and operational changes detailed within the appendices of this order as soon as is feasible. The implementation of the procedures contained in this order cancels all previous facility directives and practices regarding noise abatement.Should unforeseen operational consequences require modification of these procedures or the Sea-Tac noise mediation process sponsored by the Port of Seattle develop operationally acceptable alternatives to the routings and procedures therein, appropriate changes will be made at the earliest available opportunity, Temple 'Ti. JoVson, Jr. Manager, Air Traffic Division, Northwest Mountain Region Issued in Seattle, Washington, on the 2nd day of April , 1990. This decision, including any subsequent actions taken to implement it, is made pursuant to 49 U.S.C. 1301 et sea. , and constitutes an order of the Administrator which is subject to review by the courts of appeals of the United States in accordance with the provisions of Section 1006 of the Federal Aviation Act of 1958, as amended, 49 U.S.C. 1485. 4 Agency Decision and Order, dated April 2, 1990 APPENDIX A SUBJECT: Seattle Air Route Traffic Control Center (ARTCC) Actions 1. ACTION: Seattle ARTCC shall make route and sector changes needed to eliminate high altitude crossings east of Ephrata, Washington, effecting Seattle arrivals and departures. As a minimum, these changes shall include: a. Turbojet Arrival Flows: Fixed non-runway sensitive arrival flows will be over the Olympia VORTAC, the JAKSN Intersection Seattle VORTAC 020 radial/35-mile DME fix), the RADDY Intersection Seattle VORTAC 101 radial/39-mile DME fix), and JAWBN Intersection Seattle VORTAC 307 radial/42-mile DME fix). b. Turbojet Departure Flows: Fixed non-runway sensitive departure flows will be over the Paine VOR, the Tatoosh VORTAC, and along the Seattle VORTAC -009, 143, 158, and 227 radials. 2. EFFECTIVE DATE: All actions needed to accomplish these actions shall be completed at the earliest possible date agreed to between Seattle ARTCC and Seattle Tower and approved by the Air Traffic Division. 3. FUTURE CHANGES: Any procedural changes impacting areas addressed in this order and decision which would alter any Seattle Tower/TRACON routes and/or procedures shall be approved by the Air Traffic Division prior to implementation. 5 Agency Decision and Order, dated April 2, 1990 APPENDIX B SUBJECT: Seattle Airport Traffic Control Tower (ATCT) Actions - Departure Procedures. 1. ACTION: Seattle ATCT shall establish turbojet departure flows to I oin Seattle ARTCC departure flows over the Paine VOR, the Tatoosh VORTAC, and along the Seattle VORTAC 069, 143, 158, and 227 radials. Departure procedures shall include, as a minimum: a. SOUTH FLOW: Traffic permitting, turbojet aircraft departing Runways 16, shall not be turned (radar vectored) until the aircraft is at or above 3,000 feet MSL and is at least 5 nautical miles south of the airport. b. NORTH FLOW: Traffic permitting: 1) . Turbojet aircraft departing runway 34 and making a right turn east or southeast bound shall be turned off the initial departure course, only after the aircraft is at or above 4,000 feet MSL and has reached the Seattle VORTAC 8-mile DME arc. 2) . Turbojet aircraft departing runway 34 and malting a left turn northwest or southwest bound shall be turned off the initial departure course at Boeing Field/King County_ Airport and radar- vectored over Elliott Bay then to join the appropriate departure route. 3.) Retain the provisions of Seattle TRACON Order- 1200.1, Chapter 2, Section 6, para. c (1) and (2) , which describe the rerouting of eastbound departures through Elliott Bay during those late night hours when traffic is light enough to permit safe use. 2. EFFECTIVE DATE: All actions needed to accomplish these actions shall be completed at the earliest possible date agreed to between Seattle Tower and Seattle ARTCC and approved by the Air Traffic Division. 3. FUTURE CHANGES: Any changes in the procedures detailed above shall be approved by the Air Traffic Division prior to implementation. 6 I 1 Agency Decision and Order, dated April 2, 1990 F APPENDIX C SUBJECT: Seattle Airport Traffic Control Tower (ATCT) Actions - Arrival Procedures. 1. ACTION: Seattle ATCT shall implement arrival flows in accordance with procedures defined in the Preferred Alternative section of the FAA's Final Environmental Assessment (Proposed Changes to Air Traffic Arrival and Departure Routes at Seattle-Tacoma International Airport Seattle, Washington) dated March 27, 1990.Turbojet Arrival Flows will be from over the Olympia VORTAC, the JAKSN Intersection Seattle VORTAC 020 radial/35-vile DME fix), the RADDY Intersection Seattle VORTAC 101 radial/39-mile DME fix), and the JAWBN Intersection Seattle VORTAC 307 radial/42-mile DME fix) . As a minimum, arrival procedures will include: a. North and South Flows : 1) . Arriving aircraft will be kept as high as possible consistent with optimum descent profiles and operational dictates. 2) . To the extent possible, turboprop aircraft will fallow the same approximate flight tracks as turbojet aircraft. b. South Flow: 1) . During visual approach conditions, when there is no conflicting traffic or sequencing demand, turbojet arrivals from the Northwest and Southwest arrival fixes will be placed on a right-base leg over Elliott Bay. 2) . Turbojet arrivals from the Northeast and Southeast arrival fixes will be positioned so as to be established on the Runway 16 final approach course, no closer to the airport than State Route 520 (11.0 nautical miles north) and no lower than 5,000 feet MSL. 3). Traff i c permitting, turbojet aircraft on the "Long Leg" tracks, will be turned to a downwind leg at the Seattle VORTAC 101 radial/8-mile DME fix or the 10-mile DME fix on a direct course from the Olympia VORTAC to the Seattle VORTAC, at or above 11,000 feet MSL, as appropriate. C. North Flow. - Traffic permitting, turbojet aircraft on the Long Leg" tracks, will be turned to a downwind leg at the Seattle VORTAC 020 radial/10-mile DME fix or the Seattle VORTAC 307 radial/12- mile DME fix, at or above 11,000 feet MSL, as appropriate. 7 Agency Order and Decision, dated April 2, 1990 Appendix C (Arrival Procedures continued) 2. EFFECTIVE DATE: All actions needed to accomplish these actions shall be completed at the earliest possible date agreed to between Seattle Tower and Seattle ARTCC and approved by the Air Traffic Division. 3. 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' y sr F 11 st ' i ` h rte~ 4.y .••str s._:•',E a'Q mss'' tti r.-.iee.• . i LL •' eat r'-Nam"-"' `t°c.'.: .:.:-....1•'•.+r.tvw aa.'- •.' .rl.T!'•1 r\t r!_Ty 1,'' J//a J +^.' r•tl.I.=i.'.:+.. tiw.•"''.lYr M ,. \C`T:, Jt/I f,+ wR t:l{ J~ •l•' \44Q,1r '= .,' 4•,=_p' I' 1 fsU itlr • e':. _ .=-tea 1._a__....t:Y l l'''i 1'-,{ fir-'=-''a""' f r Pr ylf- Af I 1, ,, f lip r l!.1• ' "tear.r.. ri••{f•ri OP.•-+'`L"! Ro t.!!'./'Ri .. --;rte':+,, ••; l W`V04` 111 I rr rt!r f;•:`,•r:''•" 0 or 4 ff Jrt_: i i.`_-- •ti 111 rf'•'•'. ter_y."'J'..:;, L- '. ,+1 0 T ._ , .M ,•_:.'•;f j'':'', '' fir.:•. r h* j` +'; '4. h 1, .111. 1 j Jrr' •f# t r_`a.-,.l.i'1,•:\I'14 1' •1. .Yrj ri ir e• Y I:yh:.•. i'41i I ' 1' ,'rf r,f..ar. ,_r Ah+ r' IMFj.* /• -- z,-,.r•-.1: 11 l 1'1 r, I•;.•_f 1 4.ti,1.mow,•7r' !' —=_;L'—_ ...s • 'y_'i:.' .1 L` ti 's r '' 7- _ -r.._:_ .x; 4'1 1 ft' I.j ,I' I• a+' '''- .-.•-_,. , 1 I'h''I J+' •. fir::;l i+'i,. y t. y ,'.' •1 a` - a_-' _' 4 Ir.••r /•-r'Jrr'C. i. 'sue''"ALII' lii. rf-'-_ _-- .7Y ..::.r.. ';•.,1 74' ':' I.•,tif h. I'./t.-=• --,s ''•:k•.;.1 I ••.1••,••. 111'+,',11 h1 S.Ila r''-3 -' . :1 1 r ff 1y `1 `• 1I 11 I jl I I I lw L. _R•., , If r i M I I 111 II 1 I III I I I,11 I 1 III II I 1 i f I I I I I Departures Overflights r: 1 U.S. Department Columbia Terminal District 6526 Ellis Ave. S. of Transportation Seattle,WA 98108 Federal Aviation Administration Michael Luis Mayor--City ofMedian AUG 0 7 E 501 Evergreen Point Road Po Box 144 CITY OF MEDINAWA98029Medina, August 6,2012 Dear Mayor Luis: Thank you for your letter of June 22,2012,requesting clarifications to my April 27,2012, correspondence. In response I submit the following: In your letter you state that flight track data from the"Port of Seattle show a significant percentage of south flow arrivals clearly intercepting the final approach course south of SR 520." Is this flight track data for all aircraft types? In contrast current FAA Performance Data Analysis Reporting System(PDARS) flight track data for turbojet aircraft shows these arrivals consistently turning final north of SR 520,with very rare exception. In fact,when I met with your consultants I shared multiple examples of representative flight track data confirming this, which was taken from a random sample ofthe data.Having not seen the data you refer to it is difficult to establish your allegation. You are correct in stating that Port of Seattle flight track data is reviewed internally to verify compliance to the parameters oftheir noise abatement corridors. In our continued quest ensure that our operating practices are noise friendly the FAA periodically reviews this data to further confirm our compliance with our noise abatement objectives. As such,the Port of Seattle data is used for compliance reinforcement and not the sole or primary source for verification of adherence to our noise abatement initiatives. Our primary source of data in this case is the aforementioned PDARS. As previously explained to your consultants there are certain conditions that make it impractical to assign the Husky Visual approach.These include weather conditions,operational sequencing, or emergency situations. Air Traffic Control is a dynamic function,and to enumerate all of the circumstances that would lead to the issuance of a visual approach over a Husky Visual approach would be a lengthy endeavor and redundant,as I have already expressed many examples to your consultants. Please be assured that noise abatement compliance is high on our list ofpriorities. we operate the safest Air Traffic Control System in the world while also striving to conduct our operations as noise friendly as possible. Sincerely, William Washington Manager,Columbia I erminal District JAI' it i 1 .. •. ff firAIRMEiki 1 I I_' ii • iII ri rtel I I i I ItI i I' I i Ill II I ll I ir, I I ICI I I I, 11I ti oil kL r I Ito of MEel ITEM RA-4 CITY OF MEDINA Office of the City Manager Date September 10, 2012 To: Mayor and City Council From: Donna Hanson, City Manager Subject: City Manager Report Bruce Disend has informed me that he will be focusing his legal work on large projects, and specialized subject matters, with less time on day-to-day city attorney work. As a result, he and have agreed to the transfer of his general city attorney work for the City of Medina to his associate, Kari Sand. While Bruce will continue to provide legal services to the City on an as needed basis, Kari will become our principal legal advisor. This arrangement will allow for an easy transition for Council and staff, while maintaining our contractual agreement for City Attorney services with Kenyon Disend. Some Council members may remember that Steve Victor of Kenyon Disend was our original city attorney from Kenyon Disend. Kari and Bruce will both be at the September 10th Council meeting to introduce Kari and answer any questions. You may recall that Kari has provided legal advice to the City Council and staff on several previous occasions. Below are some details regarding her legal experience. Experience & Practice Areas Kari Sand joined Kenyon Disend in 2005. Prior to joining Kenyon Disend, Kari served as an Assistant City Attorney for the City of Tacoma for six years and as an associate attorney for two years at a general practice firm in Tacoma. Kari's practice focuses on all areas of municipal law, with particular emphasis on financial matters, local taxation and tax litigation, condemnation cases, fair housing and anti-discrimination laws, public bidding, public disclosure and the full scope of labor and employment law matters. Education University of Oregon, J.D., 1997 University of Washington, B.A., cum laude, 1993 Admitted to Practice Washington, 1997 U.S. District Court, Western District of Washington, 1997 Professional Activities Washington State Association of Municipal Attorneys Washington State Bar Association Contact Information Email: Kari @ KenyonDisend.com Phone: (425) 392-7090 rl"of M ITEM RA-4 v CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 I MEDINA WA 98039-0144 TELEPHONE 425-233-6400 I www.medina-wa.gov September 5, 2012 To: Mayor and City Council Via: Donna Hanson, City Manager From:Rachel Baker, Central Services Subject: Central Services Department Monthly Report SEPTEMBER&OCTOBER PUBLIC MEETINGS AND EVENTS Event Date Time Location Labor Day Observed, City Hall Closed September 3 WSDOT Hosted Meeting re:SR 520 September 6 _5:30-7 pm Medina City Hall City Council Executive Session September 10 6:15 pm Medina City Hall City Council Regular Meeting September 10 6:30 pm y Medina City Hall Park Board Meeting September 17 6:00 pm Medina City Hall Hearing Examiner September 19 5:30 pm (tent.) Medina City Hall City Council Study Session September 24 6:00 pm Medina City Hall Planning Commission September 25 6:00 pm Medina City Hall Emergency Committee September 26 7:00 pm Medina City Hall Shredder& Drug Take Back Day September 29 10 am to 2 pm Medina City Hall City Council Regular Meeting October 8 6:30 pm Medina City Hall Public Hearing: Draft 2013 Preliminary Budget October 8 6:30 pm Medina City Hal Park Board Meeting October 15 6:00 pm Medina City Hall Hearing Examiner October 17 5:30 pm(tent.) Medina City Hall Emergency Committee October 17 7:00 pm Medina City Hall City Council Study Session October 22 6:30 pm Medina City Hall Planning Commission October 23 6:00 pm Medina City Hall Meetings are publicly noticed on the City's three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City's website. COMMUNICATION TO OUR COMMUNITY E-!Notice Program: During the month of August,the City issued 30 bulletins amounting to a total of 11,097 bulletins emailed to subscribers, approximately 25%were opened. A summary is attached. Postcards:Council's "September, 2012" postcard was mailed, posted to the City's website and emailed to subscribers. Website Hits:The attached report identifies hits on the City's website pages during the month of August. ITEM RA-4 VOLUNTEER SERVICE OPPORTUNITY The City continues to recruit for a vacancy on the Medina Planning Commission.The term for this position will expire June 30, 2014. No applications have been received. PUBLIC RECORDS REQUESTS As of August 31, 147 public records requests have been received by central services during 2012. Of these,six remain open and the City is responding in installments. Staff continues to respond in installments to two 2011 requests, as well. PASSPORTS During the month of August, 27 passport applications were processed at City Hall. A total of 253 have been processed during 2012. For comparison, between January 1 and August 31, 2011, 188 applications were processed by staff. KING COUNTY ELECTIONS The King County Elections website contains information about the upcoming November 6 general election. October 8 is the deadline to register for the general election. Voter registration, ballot tracking,voter guides, election results and more can be found online. FEW, GET CONNECTED!STAY INFORMED!SIGN UP FOR MEDINA E-NOTICES. RECEIVE THE CITY UPDATES YOU WANT,DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program. Govdelivery Report: 08/01/2012-08/31/2012 ITEM RA-4 Unique Unique Bulletin Unique Total Total Email Email Links Bulletin Wireless Sent Date Bulletin Subject Recipients Delivered Opens Open Rate Included Link Clicks Recipients 8/31/2012 Medina City Hall Closed Monday,September 3 654 647 127 20.1 5 1 15 City of Medina Emergency Preparedness Meeting September 8/31/2012 26, 2012 151 151 14 9.6 6 3 5 Medina Planning Commission Approved June 26,2012 8/31/2012 Meeting Mintues 151 150 20 13.8 6 8 6 8/29/2012 City of Medina Development Notice-2415 80th Ave. NE 143 143 13 9.5 6 2 6 8/29/2012 City of Medina Development Notice- 1824 77th Ave. NE 143 143 17 12.4 5 5 6 8/29/2012 City of Medina Development Notice-8905 Groat Point Drive 143 143 13 9.5 6 2 6 8/28/2012 City of Medina, City Manager News, Week of August 27 334 334 70 21.8 6 25 13 8/27/2012 Medina Beach Park Lifeguard Update Aug 27-Aug 31 727 720 194 27.7 5 1 20 Medina Planning Commission Meeting Agenda Packet- 8/24/2012 08/28/2012 148 148 17 11.8 6 9 4 8/22/2012 City of Medina, City Manager News, Week of August 20 331 331 74 23.2 6 33 12 8/16/2012 August 28, 2012 Medina Planning Commission Meeting 147 147 11 7.7 6 3 4 Crews to Begin Continuous Overnight Work in Medina August 8/16/2012 20-29 714 708 165 26.6 6 3 88 8/13/2012 City of Medina,City Department Monthly News 476 474 120 26.3 11 66 17 8/13/2012 Medina City Council July Meeting Minutes Approved 169 169 30 18.3 7 10 5 8/13/2012 Medina City Council Action/Planning Calendar Updated 170 170 27 16.4 6 5 5 8/13/2012 Medina City Council Public Hearing Handout, 08/13/2012 359 359 116 32.8 6 24 5 8/10/2012 Medina Days Block Parties Tonight!/Weekend Fun Itinerary 602 602 189 32.1 6 2 13 8/10/2012 SR-520 Bridge Project- Noise Notice 682 679 166 27.9 6 12 85 8/10/2012 Reminder-SR-520 Bridge Closure-Aug. 10-13 683 680 125 21 7 19 85 8/9/2012 Medina City Council 08/13/2012 Meeting Notice Revised 144 144 16 11.4 6 7 4 City of Medina, Medina City Council August 13, 2012 Agenda 8/9/2012 Packet 356 356 94 26.8 7 14 5 8/9/2012 Movies at Medina Beach Park-Aug. 15th! 602 602 168 28.5 6 48 13 8/7/2012 City of Medina Park Board Meeting Cancelled 143 143 15 10.7 5 0 3 Medina Beach Park Lifeguard Update-August 6 thru August 8/6/2012 12 597 597 130 22.2 6 19 12 8/6/2012 August 7, 2012 Primary Election Ballots Due 597 597 129 22.1 8 24 12 8/6/2012 City of Medina, City Manager Update: Week of August 5 323 323 67 21.4 6 32 10 8/6/2012 City of Medina-SR-520 Bridge Project News Update 1021 1020 313 33.5 6 26 86 Govdelivery Report: 08/01/2012-08/31/2012 ITEM RA-4 Unique Unique Bulletin Unique Total Total Email Email Links Bulletin Wireless Sent Date Bulletin Subject Recipients Delivered Opens Open Rate Included Link Clicks Recipients Medina City Council Regular Meeting and Public Hearing, 8/3/2012 08/13/2012 143 143 14 10 6 3 3 Development Notice-Determination of Nonsignificance(Two 8/1/2012 Separate Lots) 137 137 12 9 6 0 4 8/1/2012 Development Notice- 1564 77th Place NE 137 137 13 9.8 6 5 4 August Totals 11,127 11,097 19.00% 556 Comparisons: July Totals 10,397 10,385 336 June Totals 8,986 8,899 352 May Totals 4,410 4,349 275 April Totals 5,622 5570 198 Emails Top 10 Most Read Bulletins Opened 1 City of Medina -SR-520 Bridge Project News Update 313 2 Medina Beach Park Lifeguard Update Aug 27-Aug 31 194 3 Medina Days Block Parties Tonight!/Weekend Fun Itinerary 189 4 Movies at Medina Beach Park-Aug. 15th! 168 5 SR-520 Bridge Project-Noise Notice 166 6 Crews to Begin Continuous Overnight Work in Medina August 20-29 165 7 Medina Beach Park Lifeguard Update-August 6 thru August 12 130 8 August 7, 2012 Primary Election Ballots Due 129 9 Medina City Hall Closed Monday,September 3 127 10 Reminder-SR-520 Bridge Closure-Aug. 10-13 125 ITEM RA-4 Page Views by Section Percent of Section Page Views Total Default Home Page 3715 34.85 Parks 1028 9.64 Search Results 415 3.89 Events 385 3.61 Police 384 3.6 Medina Beach Park Movie Night 300 2.81 FAQs 281 2.64 Employment 279 2.62 Contacts Us/Service Directory 256 2.4 Development Services 253 2.37 History 204 1.91 Services Directory 169 1.59 Helpful Links 153 1.44 City Council 147 1.38 Documents 140 1.31 Park Board 117 1.1 Shoreline Master Program Update 93 0.87 Boards&Commissions 92 0.86 Event Calendar 83 0.78 Public Works 82 0.77 Request to Review Public Records 81 0.76 Employment 78 0.73 City Departments 77 0.72 Housewatch Request 76 0.71 City Manager's Office 74 0.69 Emergency Preparedness Questionnaire 71 0.67 Alarm System Registration 65 0.61 Online Forms 62 0.58 Parks Use Permit Request 62 0.58 Development Notices 55 0.52 Contact Us 53 0.5 Central Services 50 0.47 Emergency Preparedness 50 0.47 Feedback Form 44 0.41 Privacy/Disclaimer 44 0.41 Crime Prevention 41 0.38 Addressing the City Council 40 0.38 Fire Protection 38 0.36 Finance 37 0.35 Dispatch Services 37 0.35 Marine Patrol Services 37 0.35 E-Lert Program 36 0.34 Municipal Court 35 0.33 ITEM RA-4 Page Views by Section Percent of Section Page Views Total Council Meetings 35 0.33 Park Improvement Projects 35 0.33 Claims Information and Submittal Form 35 0.33 Capital and Transportation Improvement Plans 34 0.32 Core Values 32 0.3 Volunteer Application 32 0.3 Department Mission Statement 32 0.3 Emergency Committee 31 0.29 Traffic Safety 30 0.28 Medina Animal License Application 29 0.27 Emergency Contacts 29 0.27 Garage Sale Registration 28 0.26 Our Vision 26 0.24 Notary Services 26 0.24 Car Emergency Preparedness Kit 26 0.24 Map Your Neighborhood Program 26 0.24 Personal and Family Preparedness 25 0.23 Home Alarm Information 25 0.23 Maps 24 0.23 Public Record Requests 24 0.23 Statistics 24 0.23 Commendation Form 24 0.23 Government Preparedness 23 0.22 Pet Preparedness 23 0.22 Planning Commission 20 0.19 Comprehensive Plan Updates 19 0.18 Volunteers 19 0.18 Emergency Preparedness News 18 0.17 Home Emergency Preparedness Kit 18 0.17 Sign Up 14 0.13 Request for Donation of a Memorial Form 8 0.08 Movies at Beach Park 7 0.07 Links to other Resources 5 0.05 E-lert Program 5 0.05 Accreditation 4 0.04 Identity Theft risks through use of e-mail 4 0.04 VIPs 4 0.04 Extreme Weather Response 3 0.03 Police News 2 0.02 CERT Program 2 0.02 2007 Beach Park Improvement Project 2 0.02 Chief's Message 2 0.02 Files 1 0.01 Online Payments 1 0.01 1 0.01 Stormwater plan 1 0.01 Burglary Prevention 1 0.01 Images 1 0.01 TOTAL 10659 100 ITEM RA-4 Unique IPs by Section Percent of Section Unique IPs Total IPs Default Home Page 1957 31.9 Parks 572 9.33 Police 252 4.11 FAQs 217 3.54 Medina Beach Park Movie Night 196 3.2 Search Results 181 2.95 Contacts Us/Service Directory 177 2.89 Employment 174 2.84 History 149 2.43 Events 135 2.2 Services Directory 123 2.01 Development Services 120 1.96 City Council 101 1.65 Helpful Links 97 1.58 Documents 86 1.4 Park Board 78 1.27 Boards&Commissions 64 1.04 City Departments 61 0.99 Employment 59 0.96 City Manager's Office 58 0.95 Emergency Preparedness Questionnaire 53 0.86 Shoreline Master Program Update 47 0.77 Contact Us 43 0.7 Public Works 43 0.7 Online Forms 43 0.7 Housewatch Request 42 0.68 Request to Review Public Records 40 0.65 Alarm System Registration 37 0.6 Privacy/Disclaimer 35 0.57 Addressing the City Council 31 0.51 Development Notices 29 0.47 Parks Use Permit Request 29 0.47 Feedback Form 28 0.46 Crime Prevention 28 0.46 Park Improvement Projects 27 0.44 Marine Patrol Services 27 0.44 Central Services 27 0.44 Council Meetings 26 0.42 Fire Protection 26 0.42 Event Calendar 26 0.42 Dispatch Services 26 0.42 E-Lert Program 25 0.41 Finance 24 0.39 Capital and Transportation Improvement Plans 24 0.39 Traffic Safety 22 0.36 Claims Information and Submittal Form 22 0.36 Emergency Contacts 21 0.34 Emergency Preparedness 21 0.34 Volunteer Application 20 0.33 Municipal Court 20 0.33 Department Mission Statement 20 0.33 Medina Animal License Application 20 0.33 Emergency Committee 18 0.29 Garage Sale Registration 18 0.29 Core Values 18 0.29 ITEM RA-4 Unique IPs by Section Percent of Section Unique IPs Total IPs Map Your Neighborhood Program 17 0.28 Notary Services 17 0.28 Our Vision 16 0.26 Statistics 16 0.26 Maps 15 0.24 Home Alarm Information 15 0.24 Car Emergency Preparedness Kit 14 0.23 Public Record Requests 14 0.23 Planning Commission 13 0.21 Commendation Form 13 0.21 Personal and Family Preparedness 12 0.2 Pet Preparedness 11 0.18 Government Preparedness 10 0.16 Comprehensive Plan Updates 9 0.15 Emergency Preparedness News 9 0.15 Home Emergency Preparedness Kit 9 0.15 Volunteers 9 0.15 Sign Up 6 0.1 Request for Donation of a Memorial Form 5 0.08 Links to other Resources 5 0.08 Movies at Beach Park 4 0.07 VI PS 4 0.07 E-lert Program 4 0.07 Accreditation 4 0.07 Extreme Weather Response 3 0.05 Identity Theft risks through use of e-mail 3 0.05 2007 Beach Park Improvement Project 2 0.03 Police News 2 0.03 Chief's Message 2 0.03 CERT Program 2 0.03 Files 1 0.02 Stormwater plan 1 0.02 1 0.02 Images 1 0.02 Online Payments 1 0.02 Burglary Prevention 1 0.02 TOTAL 6134 100 ITEM RA-4 MEDINA POLICE DEPARTMENT DATE: August 31, 2012 TO: City Council FROM: Chief Mark Thomas RE: Police Department Update During the month of August, there were eight crimes in Medina reported to the Police Department, including four Frauds, two Thefts, and two Malicious Mischiefs. The four frauds in August were the highest number we have had in a month this year, and for the year we have had a 55% increase compared to last year. The majority of these crimes have occurred outside of the city with the victims being Medina residents, and most commonly relate to charges on credit cards. One E-lert(12-21) was issued regarding the theft of campaign signs to remind residents of the rules and the law regarding their removal. 49 total crimes have been reported in Medina for January-August 2012 compared with 55 for the same period in 2011, an 11% decrease. We had no burglaries in August and have had seven for January through August, equal to the number for the same period last year. With the start of the school year, our officers will be prioritizing working and having high visibility around our schools. We have also placed banners in the areas of the three elementary schools to remind drivers to slow down in school zones. 1. ITEM RA-4 MEDINA POLICE DEPARTMENT Mark Thomas, Chief of Police Monthly Activity Report City of Medina 2012 Felony Crimes August YTD YTD Year End 2012 2012 2011 2011 Assault,Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 7 7 9 Drug Violations 0 0 0 0 Fraud (ID Theft)4 17 11 15 Vehicle Prowl 0 2 7 10 Theft(over$750) 1 2 4 6 Malicious Mischief 0 1 3 3 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 1 1 2 Poss Stolen Property 0 0 0 0 Other 0 1 0 0 TOTAL 5 31 33 45 Misdeameanor August YTD YTD Year End Crimes 2012 2012 2011 2011 Assault, Simple 0 1 0 0 Malicious Mischief 2 7 5 9 Vehicle Prowl 0 4 7 14 Theft(Under$750) 1 4 4 11 Domestic Violence i 0 2 2 Minor in Possession 0 0 0 0 Drug Violations 0 2 4 6 Poss Stolen Property 0 0 0 0 Total 3 18 22 42 Page 1 ITEM RA-4 MEDINA POLICE DEPARTMENT Mark Thomas, Chief of Police YEARLY ACTIVITY REPORT City of Medina 2012 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault,Aggravated 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt) 0 0 1 1 1 2 2 0 7 Drug Violations 0 0 0 0 0 0 0 0 0 Fraud (ID Theft) 0 3 3 2 0 2 3 4 17 Vehicle Prowl 0 1 1 0 0 0 0 0 2 Theft (over$750) 0 0 0 0 0 1 0 1 2 Malicious Mischief 0 0 0 0 1 0 0 0 1 Arson 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 1 0 0 0 0 0 0 0 1 Poss Stolen Property 0 0 0 0 0 0 0 0 0 Other 0 0 0 0 0 1 0 0 1 TOTAL 1 4 5 3 2 6 5 5 0 0 0 0 31 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault,Simple 0 0 0 1 0 0 0 0 1 Malicious Mischief 2 1 0 0 1 0 1 2 7 Vehicle Prowl 0 3 0 1 0 0 0 0 4 Theft (Under $750) 0 0 0 0 1 0 2 1 4 Domestic Violence 0 0 0 0 0 0 0 i 0 Minor in Possession 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 1 0 0 0 1 0 2 Poss Stolen Property 0 0 0 0 0 0 0 0 0 Total 22 4 1 2 2 0 4 3 0 0 0 0 18 Page 2 ITEM RA-4 MEDINA POLICE DEPARTMENT Mark Thomas, Chief of Police Monthly Activity Report City of Medina 2012 Traffic August YTD YTD Year End ACCIDENTS 2012 2012 2011 2011 Injury 0 0 0 0 Non-Injury 3 10 12 19 TOTAL 3 10 12 19 Traffic August YTD YTD Year End CITATIONS 2012 2012 2011 2011 Driving Under Influence 0 11 14 13 Other 3 25 29 35 Total 3 36 43 48 Traffic August YTD YTD Year End INFRACTIONS 2012 2012 2011 2011 Speeding 3 133 151 189 Parking 18 84 50 95 Other 6 61 89 121 Total 27 278 290 405 August YTD YTD Year End WARNINGS 2012 2012 2011 2011 Total 55 506 578 833 August YTD YTD Year End CALLS FOR SERVICE 2012 2012 2011 2011 House Watch 21 203 236 333 False Alarms 31 245 258 357 Assists 35 274 222 304 Suspicious Circumstances 14 106 74 115 Property-Found/Lost 3 22 5 10 Animal Complaints 1 13 17 25 Missing Person 1 2 0 1 Warrant Arrests 0 8 22 29 Other 0 4 11 16 Total 106 877 845 1190 DWLS; Fail to Transfer Title; No License Expired Tabs; No insurance; Fail to stop;Defective Equipment Verbal Domestic; Vandalism; Civil Dispute; Disturbance; Death Investigations Page 3 ITEM RA-4 MEDINA POLICE DEPARTMENT Mark Thomas, Chief of Police a YEARLY ACTIVITY REPORT City of Medina 2012 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 0 0 0 0 0 0 Non-Injury 1 1 2 0 1 2 0 3 10 TOTAL 1 1 2 0 1 2 0 3 0 0 0 0 10 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 1 2 2 0 1 5 0 0 11 Other 2 2 4 4 1 7 2 3 25 Total 3 4 6 4 2 12 2 3 0 0 0 0 36 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 30 24 17 24 14 9 12 3 133 Parking 7 12 16 4 13 3 11 18 84 Other 13 10 10 5 8 1 8 6 61 Total 50 46 43 33 35 13 31 27 0 0 0 0 278 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 68 69 51 60 80 37 86 55 506 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 23 24 25 36 28 24 22 21 203 False Alarms 30 17 22 34 25 39 47 31 245 Assists 29 38 37 26 41 30 38 35 274 Suspicious Circumstance 12 14 13 10 10 13 20 14 106 Property-Found/Lost 1 2 2 3 2 4 5 3 22 Animal Complaints 2 1 0 1 1 4 3 1 13 Missing Person 0 0 0 0 1 0 0 1 2 Warrant Arrests 2 0 1 2 0 1 2 0 8 Other 1 1 1 1 0 0 0 0 4 Total 100 97 101 113 108 115 137 106 0 0 0 0 877 Page 4 ITEM RA-4 MEDINA POLICE DEPARTMENT Town d Mark Thomas, Chief ofPolice Hunts Point Monthly Activity Report Town of Hunts Point 2012 Felony Crimes August YTD YTD Year End 2012 2012 2011 2011 Burglary 0 2 1 3 Forgery (Identity Theft) 0 1 0 0 Vehicle Prowl 0 0 0 1 Theft(over$750) 0 0 0 0 Possession Stolen Prop 0 0 0 0 Malicious Mischief 0 1 0 0 Auto/Boat Theft 0 0 1 1 TOTAL 0 4 2 5 Misdeameanor August YTD YTD Year End Crimes 2012 2012 2011 2011 Assault,Simple 0 0 0 0 Malicious Mischief 0 0 0 0 Vehicle Prowl 0 0 0 4 Theft(Under$750) 2 2 0 0 Possession Stolen Prop 0 0 0 0 Domestic Violence 0 0 0 0 Minor in Possession 0 0 0 0 Drug Violations 0 0 1 2 Total 2 2 1 6 Page 5 ITEM RA-4 MEDINA POLICE DEPARTMENT Town of Mark Thomas, ChiefofPolice Hunts Point Yearly Activity Report Town of Hunts Point 2012 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 1 0 0 1 0 0 2 Forgery (Identity) 0 0 0 0 0 0 1 0 1 Vehicle Prowl 0 0 0 0 0 0 0 0 0 Theft(over$750)0 0 0 0 0 0 0 0 0 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 1 0 0 0 1 Auto/Boat Theft 0 0 0 0 0 0 0 0 0 TOTAL 0 0 1 0 1 1 1 0 0 0 0 0 4 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault,Simple 0 0 0 0 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 0 0 0 0 Vehicle Prowl 0 0 0 0 0 0 0 0 0 Theft (Under$750) 0 0 0 0 0 0 0 2 2 Poss Stolen Prop 0 0 0 0 0 0 0 0 0 Domestic Violence 0 0 0 0 0 0 0 0 0 Minor in Possession 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 0 0 0 0 0 0 0 Total 0 0 0 0 0 0 0 2 0 0 0 0 2 Page 6 ITEM RA-4 MEDINA POLICE DEPARTMENT Town of Mark Thomas, Chief ofPolice Hunts Point Monthly Activity Report Hunts Point 2012 Traffic August YTD YTD Year End CITATIONS 2012 2012 2011 2011 Driving Under Influence 0 1 3 2 Accidents 0 1 3 3 Other 0 2 15 19 Total 0 4 21 24 Traffic August YTD YTD Year End INFRACTIONS 2012 2012 2011 2011 Speeding 1 1 1 1 Parking 1 1 1 3 Other 0 20 60 89 Total 2 22 62 93 August YTD YTD Year End WARNINGS 2012 2012 2011 2011 Total 10 67 106 164 August YTD YTD Year End CALLS FOR SERVICE 2012 2012 2011 2011 House Watch 4 23 11 20 False Alarms 6 56 35 55 Assists 3 34 20 24 Suspicious Circumstances 3 29 8 11 Property-Lost/Found 0 0 0 1 Animal Complaints 1 3 1 1 Missing Person 0 0 0 0 Warrant Arrests 0 0 1 1 Other 0 1 0 0 Total 17 146 76 113 DWLS;Fail to Transfer Title;No License Expired Tabs; No insurance;Fail to stop;Defective Equipment Verbal Domestic; Harassment;Civil Dispute;Trespass Page 7 ITEM RA-4 MEDINA POLICE DEPARTMENT Town of Mark Thomas, Chiefof Police Hunts Point YEARLY ACTIVITY REPORT HUNTS POINT 2012 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 0 0 0 0 1 0 0 0 1 Accidents 0 0 0 0 0 0 1 0 1 Other 1 0 0 0 1 0 0 0 2 Total 1 0 0 0 2 0 1 0 0 0 0 0 4 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 0 0 0 0 0 0 0 1 1 Parking 0 0 0 0 0 0 0 1 1 Other 4 3 0 4 4 3 2 0 20 Total 4 3 0 4 4 3 2 2 0 0 0 0 22 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 8 3 9 10 7 7 13 10 67 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 0 6 3 2 3 3 2 4 23 False Alarms 7 9 9 12 5 4 4 6 56 Assists 4 4 5 3 7 4 4 3 34 Suspicious Circumstances 3 4 1 8 6 2 2 3 29 Property-Lost/Found 0 0 0 0 0 0 0 0 0 Animal Complaints 0 0 0 0 2 0 0 1 3 Missing Person 0 0 0 0 0 0 0 0 0 Warrant Arrests 0 0 0 0 0 0 0 0 0 Other 0 0 0 1 0 0 0 0 1 Total 14 23 18 26 23 13 12 17 0 0 0 0 146 Page 8 ITEM RA-4 MEDINA POLICE DEPARTMENT Mark Thomas, Chief ofPolice MONTHLY SUMMARY AUGUST,2012 FELONY CRIMES Fraud (ID Theft) 2012-0002558 08/14/12 1100 block of Evergreen Point Rd Victim was contacted by his bank and was he verified his credit card had some fraudulent activity. He immediately cancelled the account. Theft 2012-0002573 08/15/12 3200 block of 781h PI NE Victim reported sometime between 11:00 pm on 8/14/12 and 9:00 am on 8/15/121 her engagement ring and wedding band were removed from where she had left them. Estimated loss: $10,000 Fraud (ID Theft) 2012-0002581 08/15/12 800 block of NE 8th St Victim reported his credit card company altered him of unauthorized charged and verified he did not authorize the purchases, and the account was immediately cancelled. Fraud (ID Theft) 2012-0002672 08/24/12 8400 block of NE 10th St Victim reported his credit card company alerted him of unauthorized charges and verified he did not authorize the purchases, and the account was immediately cancelled. Fraud (ID Theft) 2012-0002707 08/29/12 1200 block of Evergreen Point Rd Victim reported fraudulent activity on her bank account by person(s) unknown. Her account was immediately closed. MISDEMEANOR CRIMES Malicious Mischief 2012-0002467 08/05/12 8000 block of NE 28th St Medina officer responded to a report of a mailbox was knocked over and lying on the ground. No mail was removed. Malicious Mischief 2012-0002648 08/22/12 2600 block of Evergreen Point Rd Sometime between 7:00 pm on 8/21/12 and 8:00 am on 8/22/12, person(s) unknown pressed a piece of wood into the lock of a curbside mailbox causing it to be inoperable. Estimated loss: $180 ITEM RA-4 E-lert#12-21 (Political Campaign Signs) With the election season continuing after the recent primary, you have most likely noticed numerous political campaign signs in the community. Medina Municipal Code 17.80.040 states, "Political signs may be placed on private property or in the street right- of-way with permission of the abutting property owner." The Medina Police Department has recently taken several theft reports where campaign signs have been removed. In accordance with RCW 29A.84.040, any person who removes or defaces lawfully placed political advertising including yard signs or billboards without authorization is guilty of a misdemeanor. If you have any concerns over the placement of political signage, the Medina Police Department recommends you notify the police department immediately, rather than taking physical action yourself. The Medina Police Department is committed to the political process and the rights of community members to show support for whichever candidate they choose. Theft 2012-0002709 08/29/12 3200 block of 78th PI NE Person(s) unknown removed a political sign posted in front of their property. Estimated value: $10 ITEM RA-4 TOWN OF HUNTS POINT Mark Thomas, Chief ofPolice MONTHLY SUMMARY AUGUST,2012 FELONY CRIMES No felony incidents occurred during the month of August. MISDEMEANOR CRIMES E-lert#12-21 (Political Campaign Signs) With the election season continuing after the recent primary, you have most likely noticed numerous political campaign signs in the community. Medina Municipal Code 17.80.040 states, "Political signs may be placed on private property or in the street right- of-way with permission of the abutting property owner." The Medina Police Department has recently taken several theft reports where campaign signs have been removed. In accordance with RCW 29A.84.040, any person who removes or defaces lawfully placed political advertising including yard signs or billboards without authorization is guilty of a misdemeanor. If you have any concerns over the placement of political signage, the Medina Police Department recommends you notify the police department immediately, rather than taking physical action yourself. The Medina Police Department is committed to the political process and the rights of community members to show support for whichever candidate they choose. Theft 2012-0002476 08/06/12 3100 block of Hunts Point Circle Between 8/4/12 and 8/5/12, person(s) unknown removed a political sign posted in front of their property. Estimated value: $10 Theft 2012-0002510 08/10/12 3000 block of Hunts Point Rd Between 8/4/12 and 8/5/12, person(s) unknown removed a political sign posted in front of their property. Estimated value: $10 yofM ti ITEM RA-4 CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov September 4, 2012 To: Mayor and City Council Via: Donna Hanson, City Manager From: Joe Willis Sr., Director of Public Works Subject: August 2012 Public Works Report August marked another successful Medina Days celebration. Public Works crew put up banners, temporary"No Parking" signs along private property frontages, arranged for portable toilets, put up barricades for Saturday morning parade, put up a screen for viewing of the"Movies at the Park",took down banners and cleaned up litter and removed garbage. The Medina Park ponds outlet control project was out for bid in August and awarded on August 13th. Final selection of the outlet control device was accomplished and is on the Council's agenda for September 10tH Contract for providing the facilities study for the Public Works shop and yard was signed and initial review of the facility will occur this month. Milfoil applications continue to be delayed due to Department of Ecology permitting process delays.Aquatechnex was required to conduct a site survey to demonstrate to the agency the extent of the infestation and the need for treatment. When the permit is secured, the treatment will be applied. Even though it is not at the optimum time, it will provide some efficacy. Next year the permit is only a renewal process and is expected to allow for early treatment and therefore more control of the weeds. The Public Safety Surveillance and ALPR Camera Project that was awarded on May 14th to Statewide Security has finally progressed to the contract signing stage.The contractor had encountered problems with procuring a bond as specified in the contract documents to guarantee the ALPR system performance which the bonding company did not want to insure.The manufacturer agreed to assume responsibility for the system performance thereby releasing the bonding company from that responsibility. Work is expected to begin this month. SIGN UP FOR MEDINA E-NOTICES. RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program. ITEM CA-1 DRAFT MEDINA CITY COUNCIL SPECIAL & REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, August 13, 2012; 6:00 pm CALL TO ORDER The August 13, 2012 Special Meeting of the Medina City Council was noticed pursuant to RCW 42.30.080. Mayor Luis called the meeting to order at 6:03 pm and immediately recessed into Executive Session. Executive Session was held in accordance to RCW 42.30.110 (1)(i) to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. All seven council members, city attorney, city manager, development services director and city clerk were present. Executive Session concluded at 6:34 pm. ROLL CALL Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie Lee, Michael Luis, and Katie Phelps City Staff Present: Donna Hanson, City Manager; Bruce Disend, City Attorney, Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach, Development Services Director; Joe Willis, Public Works Director; Nancy Adams, Finance Director, and Rachel Baker, City Clerk At 6:35 pm, Mayor called meeting to order and led members of the audience, council members, and staff in the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Council member D. Lee requested removing Item CA-5, Approval of Transfer of Emergency Communications Coach from Consent Agenda to Other Business. Council member J. Lee requested removing Item CA-4, Approval of Professional Services Agreement for Shop Storage Design from Consent Agenda to Other Business. Council member Boyd requested addition of brief discussion concerning jet noise. MOTION DICHARRY AND SECOND BOYD TO APPROVE AGENDA AS AMENDED AND MOTION CARRIED 7-0 AT 6:35 PM. ITEM CA-1 DRAFT PUBLIC COMMENT Mayor read guidelines for public comment period and opened floor to public comment at 6:36 pm. No comments were presented and the floor was subsequently closed. REPORTS AND ANNOUNCEMENTS Mayor said he attended the Points Mayors meeting in Beaux Arts and noted attendees discussed State Route 520 and future funding of its lids and parks maintenance. He concluded saying the mayors will work together to ensure the State pays for such expenses. He reported he attended the Medina Days parade and the police chief did a great job leading it and the staff directing traffic. Mayor complimented condition of parks and announced a new Medina Days chair will be needed since Matt Kochel will be stepping down. Council member Phelps thanked public works for its efforts during Medina Days and police department for successful lifeguard program and council member J. Lee thanked new appointee Peter Papano for volunteering on the planning commission. Council members voiced preference for early communication to recruit volunteers for next year. Mayor Luis commented that council members should also reach out to find people to volunteer since noticing alone is rarely successful. CONSENT AGENDA MOTION BOYD AND SECOND DECKER TO ADOPT CONSENT AGENDA AS AMENDED AND MOTION CARRIED 7-0 AT 6:50 PM. Approval of July 9, 2012 City Council Regular Meeting Minutes Approval of July 23, 2012 City Council Special Meeting Minutes Approval of July, 2012 Check Register Claim check numbers 53123 through 53217 in the amount of$126,309.33 and payroll check numbers 3450 through 3470 in the amount of$237,996.90. Confirmation of Personnel Committee Recommendation to Planning Commission (Peter Papano) and Park Board (Miles Adam) Receipt of Approved 05/16/2012 Emergency Committee Meeting Minutes Receipt of Approved 06/18/2012 Park Board Meeting Minutes OTHER BUSINESS Approval of Professional Services Agreement for Shop Storage Design (6:50 pm) Public works director summarized proposal and responded to council inquiries during discussion. Council requested a breakdown of consultant costs and rates. MOTION DICHARRY AND SECOND PHELPS TO APPROVE THE PROFESSIONAL SERVICES AGREEMENT FOR THE PUBLIC WORKS SHOP FACILITY STUDY BY DAVID CLARK ARCHITECTS AND AUTHORIZE THE CITY MANAGER TO SIGN THE AGREEMENT. MOTION CARRIED 5-2 D. LEE AND J. LEE OPPOSED AT 7:13 PM. City Council Minutes August 13, 2012 Page 2 ITEM CA-1 DRAFT Approval of Transfer of Emergency Communications Coach (7:13 pm) Police chief summarized proposed transfer and responded to questions from council. MOTION PHELPS AND SECOND DICHARRY TO AUTHORIZE THE CITY MANAGER TO TRANSFER THE POLICE MOBILE COMMAND VEHICLE, A 2004 COACHMAN (VIN- 1 F6MF53SO40AO9185), AND ASSOCIATED EQUIPMENT AS DESIGNATED ON THE ATTACHED EQUIPMENT LIST, TO ANOTHER CITY IN KING COUNTY (PRIORITY TO CITY OF BELLEVUE) THAT IS WILLING TO ASSUME RESPONSIBILITY FOR THE OPERATIONS AND MAINTENANCE OF THE VEHICLE. MOTION CARRIED 7-0 AT 7:25 PM. Council member J. Lee proposed amendment to motion and it was seconded by council member D. Lee to first offer vehicle to City of Bellevue. Motion carried 7-0 at 7:25 pm. PUBLIC HEARING 2013 Annual Budget (7.25 pm) Finance director provided summary of revenues and recapped 2013 budget discussion from July study session. Adams distributed handout and two replacement pages for 2012 budget binder. Mayor opened public hearing at 7:36 pm. No comments were presented and mayor subsequently closed period. OTHER BUSINESS Medina Park Pond Outlet Control Contract Award (737 pm) Willis summarized grant, project and contract award. MOTION DICHARRY AND SECOND BOYD TO AWARD THE MEDINA PARK POND OUTLET CONTROL PROJECT TO CASCADE MATERIALS & AGGREGATE, LLC, AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADMINISTER THE CONTRACT. MOTION CARRIED 7-0 AT 7:30 PM. SEPA Changes Discussion (7:40 pm) Development services director summarized changes and requested direction from council. Council directed staff to draft an ordinance for September consent agenda which supports lowest levels of regulations. City Council Agenda Calendar (7:54 pm) Council member Phelps requested discussion regarding city hall holiday schedules during Thanksgiving and Christmas at the September meeting. SEPA ordinance will be placed on consent agenda and council will hold a brief discussion concerning jet noise during September meeting. City Council Minutes August 13, 2012 Page 3 ITEM CA-1 DRAFT Jet Noise Discussion (7:55 pm) Council member Boyd requested discussion during September meeting. PUBLIC COMMENT Mayor opened public comment period at 7:56 pm. No comments were brought forward and public comment period was subsequently closed. ADJOURNMENT MOTION BOYD AND SECOND D. LEE TO ADJOURN THE AUGUST 13, 2012 MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0 AT 7:56 PM. The August 13, 2012 Regular Meeting of the Medina City Council adjourned at 7:56 pm. The Medina City Council will hold its next meeting on Monday, September 10, 2012, at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina. Michael Luis, Mayor Attest: Rachel Baker, City Clerk City Council Minutes August 13, 2012 Page 4 of mlO ITEM CA-2 9 CITY OF MEDINA September 4, 2012 To: Mayor and City Council From:Nancy Adams, Director of Finance Re: August 2012 Financial Report The August 2012 Reports include: August 2012 AP Check Register Activity Detail Revenue & Expense Summary for August YTD Revenue: Key Items for 2012 Revenue include: Property Tax received as of August is $1.3M. Property taxes are deposited in April/May and October/November. Sales Tax Revenues are $450K as of August YTD. Sales Tax is still trending ($296K) below where we would like to be as of August 31 St. We are trending ($339K) below last year for the same period of January—August 2011. Utility Tax& Franchise Fee Revenue is $275K as of August YTD. We are on target to meet budget for the year. License & Permit Revenue is $485K and has exceeded the annual budget by$29K as of August YTD. Planning & Development Revenue has come in quickly over the period of January- August. We have already exceeded the 2012 Revenue Budget by$151 K. Capital Real Estate Excise Tax (BEET) Revenue is$404K for August YTD, which is at 65% of the budgeted BEET for 2012. In August, King County issued an adjustment for ($61 K) where they reversed January REET deposits related to a resident that met the State RCW Requirement for irrevocable trust transfer. Upon further research, the property was determined by the State to have been transferred, not sold. Including the adjustment, August YTD REET Revenue is $9K under our August REET projection. Expense: Key Items for 2012 Expense include: Legal: Special Counsel legal fees as of August YTD are $57K and have exceeded the annual budget of $40K for this line item. Finance: We pay WCIA for our annual insurance premiums in January. The actual fees were $1,200 higher than the estimate they gave us last fall for budgeting. Development: Hearing Examiner fees have exceeded the 2012 Budget by$12K as of August YTD and will continue to be higher than budget for the year. Note: Planning & Development Revenue is substantially higher for the period of January—August as well. 2011 Annual Audit The Washington State Auditor's Office (SAO) has scheduled an exit conference on September 7th, 2012 at 10:00 at City Hall. There were no findings for the 2011 Audit, according to a preliminary management meeting with the auditor. City of Medina Revenue& Expense Summary August 2012 August YTD 2012 ANNUAL BUDGET REVENUE: August ACTUAL ACTUAL BUDGET of Total REMAINING General Fund Property Tax 11,893 1,308,609 2,446,268 53.49% 1,137,659 Sales Tax 66,753 450,230 1,120,000 40.20% 669,770 Criminal Justice 5,498 39,713 57,646 68.89% 17,933 B&O Tax: Utility&Franchise Fee 39,514 274,617 336,694 81.56% 62,077 Licenses& Permits 76,595 485,195 456,275 106.34% 28,920) Intergovernmental 7,338 193,693 373,514 51.86% 179,821 Planning&Development, Passport 51,754 384,998 234,100 164.46% 150,898) Fines, Penalties, Traffic Infr.3,998 43,242 110,000 39.31% 66,758 Misc. Investment, Leases 868 27,170 64,130 42.37% 36,960 Other Revenue 2,340 2,540 0 0.00% 2,540) General Fund Total 266,551 3,210,007 5,198,627 61.75% 1,988,620 Street Fund 5,292 68,379 168,891 40.49% 100,512 Street Fund Transfers In 24,167 193,333 290,000 66.67% 96,667 Tree Fund 0 8,100 1,000 810.00% 7,100) Capital Fund 33,490 414,042 806,285 51.35% 392,243 Total(All Funds) 305,333 3,700,528 6,174,803 59.93% 2,474,275 Total(All Funds) Transfers In 24,167 193,333 290,000 66.67% 96,6671 August YTD 2012 ANNUAL BUDGET EXPENDITURES: August ACTUAL ACTUAL BUDGET of Total REMAINING General Fund Legislative 8,199 15,889 26,800 59.29% 10,911 Municipal Court 4,580 47,840 101,500 47.13% 53,660 Executive 14,496 119,910 185,317 64.71 65,407 Finance 21,301 231,144 277,090 83.42% 45,946 Legal 14,262 81,068 160,000 50.67% 78,932 Central Services 39,781 297,963 521,782 57.10% 223,819 Police Operations 121,593 1,123,061 1,986,953 56.52% 863,892 Fire&Medical Aid 0 353,111 706,369 49.99% 353,258 Emergency Prep. 4,310 51,160 79,500 64.35% 28,340 Development&Planning 55,297 488,815 643,600 75.95% 154,785 Recreational Services 9,627 21,965 26,411 83.17%4,446 Parks 41,503 234,836 341,546 68.76% 106,710 General Fund Total 334,947 3,066,763 5,056,868 60.65% 1,990,105 General Fund Transfers Out 7,500 60,000 90,000 66.67% 30,000 Street Fund 48,026 233,299 444,701 52.46% 211,402 Tree Fund 0 0 0 0.00% 0 Capital Fund 86,311 161,344 849,285 19.00% 687,941 Capital Fund Transfers Out 16,667 133,333 200,000 66.67% 66,667 Total (All Funds) 469,285 3,461,405 6,350,854 54.50% 2,889,449 Total All Funds Transfers Out 24,167 193,333 290,000 66.67% 96,6671 TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS Beginning Year: 1/1/12 Period Ending: 8/31/2012 WA ST INV POOL 4,028,217 WA ST INV POOL 4,192,957 CHECKING 450,111 CHECKING 584,660 4,478,328 4,777,617 AP Check Register August 2012 Check Transaction Detail Invoice Number VendorName Account Account Description Check Date Number Amount Transaction Notes 71351 AM Test Inc 001-000-000-574-20-49-00 Miscellaneous 8/10/2012 53218 100.00 Water Testing-Beach Park 53218 Total 100.00 0016746-IN B&M Datanode LLC 001-000-000-521-20-41-05 IT Services 8/10/2012 53219 328.50 Monitoring Svc-Aug. 53219 Total 328.50 12153898 Banc ofAmerica Leasing 001-000-000-521-20-45-00 Equipment-Lease&Rentals 8/10/2012 53220 211.13 Copier Lease-PD-August 53220 Total 211.13 BAKER-July-12 Bank ofAmerica-Business Card 001-000-000-511-60-43-00 Travel&Training 8/10/2012 53221 28.11 Snacks-CC Special Mtg BAKER-July-12 Bank ofAmerica-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 8/10/2012 53221 11.99 Envelopes BAKER-July-12 Bank ofAmerica-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 8/10/2012 53221 9.87 Clorox,Tissues BAKER-July-12 Bank ofAmerica-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 8/10/2012 53221 32.84 Wireless Mouse BAKER-July-12 Bank of America-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 8/10/2012 53221 87.59 Ext Hard Drive-Storage BAKER-July-12 Bank of America-Business Card 001-000-000-518-10-43-00 Travel&Training 8/10/2012 53221 795.00 Baker-HR Cert Course BAKER-July-12 Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 8/10/2012 53221 356.00 Records Storage#1410 BAKER-July-12 Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 8/10/2012 53221 159.00 Records Storage#1367 BAKER-July-12 Bank of America-Business Card 001-000-000-518-90-31-00 Office&Operating Supplies 8/10/2012 53221 8.95 12 VDC Power Supply 53221 Total 1,489.35 02623004 4/24/12-7/3/12 Bellevue Treasurer,City of 001-000-000-576-80-47-00 Utilities 8/10/2012 53222 82.37 Water-Viewpoint Park Irrigation 90107027 4/24/12-7/3/12 Bellevue Treasurer,City of 001-000-000-576-80-47-00 Utilities 8/10/2012 53222 37.69 Water-Viewpoint Dock 53222 Total 120.06 950804 Blumenthal Uniforms&Equipment 001-000-000-521-20-31-40 Police Operating Supplies 8/10/2012 53223 174.76 Battery Charger 53223 Total 174.76 4256373989759B 7/17/12-8/17/12 Centurylink 001-000-000-521-20-42-00 Communications (phone,Pagers) 8/10/2012 53224 149.22 Fax Line-PD 4254548183070B 7/8/12-8/8/12 Centurylink 001-000-000-576-80-42-00 Telephone/postage 8/10/2012 53224 43.82 Phone Line-PW 53224 Total 193.04 12569 CNR,Inc 001-000-000-518-90-48-00 Repairs&Main-Equipment 8/10/2012 53225 199.02 Mitel SW Maint.-Aug. 53225 Total 199.02 0193629 7/11/12 Repairs Comcast 001-000-000-525-60-48-00 Repairs&Maint-Coach 8/10/2012 53226 106.95 MCC-Cable Svc 0193587 7/25/12-8/24/12 Comcast 001-000-000-576-80-47-00 Utilities 8/10/2012 53226 71.90 Internet-PW 53226 Total 178.85 11037150072812 Crystal And Sierra Springs-Admin 001-000-000-518-10-31-00 Office And Operating Supplies 8/10/2012 53227 58.93 Water-CH 53227 Total 58.93 5296969072812 Crystal And Sierra Springs-Police 001-000-000-521-20-31-00 Office Supplies 8/10/2012 53228 92.63 Water-PD 53228 Total 92.63 5291929072812 Crystal And Sierra Springs-PW 001-000-000-576-80-31-00 Operating Supplies 8/10/2012 53229 8.49 Water-PW 53229 Total 8.49 80873 db Secure Shred 001-000-000-518-10-41-00 Professional Services 8/10/2012 53230 39.04 Secure Shredding 53230 Total 39.04 409998 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers) 8/10/2012 53231 122.70 Court Courier Svc. 410206 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers) 8/10/2012 53231 108.04 Court Courier Svc. 53231 Total 230.74 Auto Allowance-HANSON Hanson,Donna K 001-000-000-513-10-21-50 Auto Allowance 8/10/2012 53232 400.00 Aug-12 Car Allowance 53232 Total 400.00 2211276 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 8/10/2012 53233 126.54 5 Crnrs Flowers 4120321 Home Depot Credit Services 101-000-000-542-30-31-00 Operating Supplies 8/10/2012 53233 26.15 Dowels 53233 Total 152.69 04-50007146 Issaquah,City of 001-000-000-521-20-51-50 Jail Service-Prisoner Board 8/10/2012 53234 360.00 Jail Housing 53234 Total 360.00 WRIA 8-Project 1001363 KC Office of Finance 101-000-000-542-30-41-00 Professional Services 8/10/2012 53235 902.34 WRIA 8 Membership 53235 Total 902.34 REIMS.Knott-WSLEFIA Conf. Knott,Emmet 001-000-000-521-20-43-00 Travel&Training 8/10/2012 53236 367.59 Meals,Mileage WSLEFIA Conf. 53236 Total 367.59 1 AP Check Register August 2012 Check Transaction Detail Invoice Number VenclorName Account Account Description Check Date Number Amount Transaction Notes 51349 Lowe's Business Account 001-000-000-574-20-31-00 Operating Supplies 8/10/2012 53237 21.94 Movie Screen-Lifeguards 52565 Lowe's Business Account 001-000-000-574-20-31-00 Operating Supplies 8/10/2012 53237 15.99 keys for Lifeguards 51350 Lowe's Business Account 101-000-000-542-30-31-00 OperatingSupplies 8/10/2012 53237 52.26 Poly Rope for banners 53237 Total 90.19 95428523 McAfee 001-000-000-518-90-41-50 Technical Services 8/10/2012 53238 331.20 Email Defense Svcs 53238 Total 331.20 Bond Release-Foster Michael G Foster 631-000-000-589-00-11-36 CMP Bond Foster ROW 3416 Release 8/10/2012 53239 5,000.00 ROW 3416 Bond Release-Foster 53239 Total 5,000.00 7/1/12-7/31/12 Michael's Dry Cleaning 001-000-000-521-20-22-00 Uniforms 8/10/2012 53240 118.29 Dry Cleaning-PD 53240 Total 118.29 7127e Northwest Cleaning&Maintenance 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 8/10/2012 53241 1,397.21 Janitorial Svcs.July 9 53241 Total 1,397.21 27162 O'Brien,Barton,Joe&Hopkins,PLLP 001-000-000-512-50-41-20 Public Defender 8/10/2012 53242 580.00 Public Defender 7/1-7/17/12 53242 Total 580.00 699804 Ogden Murphy Wallace 001-000-000-515-20-41-60 Special Counsel 8/10/2012 53243 2,525.25 Spec Counsel Skinner 6/11-6/28/12 53243 Total 2,525.25 463639 Pacific Topsoils,Inc. 001-000-000-576-80-41-04 Professional Services-Misc 8/10/2012 53244 108.50 Dump Yard Waste 53244 Total 108.50 317110 Pitney Bowes Inc-Supplies 001-000-000-518-10-31-00 Office And Operating Supplies 8/10/2012 53245 36.28 Cleaning Kit 53245 Total 36.28 1102-5487 7/22/12 Pitney Bowes Purchase Power 001-000-000-518-10-42-00 Postage/Telephone 8/10/2012 53246 1,999.48 Postage Meter Refill 53246 Total 1,999.48 1906201007 6/20/12-7/2/12 Puget Sound Energy 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 8/10/2012 53247 1,100.77 Power-CH 9606201003 6/13/12-7/2/12 Puget Sound Energy 001-000-000-576-80-47-00 Utilities 8/10/2012 53247 144.93 Power-Shop 8254221586 7/3/12-7/20/12 Puget Sound Energy 001-000-000-576-80-47-00 Utilities 8/10/2012 53247 37.74 Power-Viewpoint Park 3118551005 6/20/12-7/2/12 Puget Sound Energy 001-000-000-576-80-47-00 Utilities 8/10/2012 53247 41.64 Power-Medina Park 8254229019 6/15/12-7/2/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 8/10/2012 53247 30.54 Traffic Camera NE 24th 9239911002 6/29/12-7/30/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 8/10/2012 53247 1,842.26 Street Lights 8254221586 5/22/12-6/20/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 8/10/2012 53247 37.40 Street Lights 53247 Total 3,235.28 330152 Robert J.Raban 001-000-000-521-20-32-00 Vehicle Expenses-Gas,Car Wash 8/10/2012 53248 120.00 PD Car Detail 330151 Robert J.Raban 001-000-000-521-20-32-00 Vehicle Expenses-Gas,Car Wash 8/10/2012 53248 520.00 PD-Fleet Detailing 53248 Total 640.00 602904 San Diego Police Equipment CO 001-000-000-521-20-31-60 Ammo/Range(Targets,etc) 8/10/2012 53249 107.14 Ammunition 53249 Total 107.14 8000020907 Satworx 001-000-000-525-60-42-00 Communications/Data-Coach 8/10/2012 53250 45.56 SAT Phone-MCC 53250 Total 45.56 Sea Times 7/1/12-7/31/12 Seattle Times,The 001-000-000-518-10-44-00 Advertising 8/10/2012 53251 330.00 Legal Ads 53251 Total 330.00 WINV000013772 Sedgwick Cms Holdings,Inc 001-000-000-518-10-49-10 Miscellaneous 8/10/2012 53252 1,510.94 AWC L&I Claims Mgmt Annual Fee 53252 Total 1,510.94 1413 Sound Law Center 001-000-000-558-60-41-02 Hearing Examiner 8/10/2012 53253 3,594.50 Hearing Examiner Svcs. 53253 Total 3,594.50 8022161769 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/10/2012 53254 41.01 Headphones-D.Goodman 53254 Total 41.01 4973036 TW Telecom 001-000-000-518-10-42-00 Postage/Telephone 8/10/2012 53255 1,154.00 Bundled Telecom Svcs. 53255 Total 1,154.00 2060147 Utilities Underground Location Ctr 101-000-000-542-30-47-00 Utility Services 8/10/2012 53256 69.80 Utility Locates 53256 Total 69.80 2 AP Check Register August 2012 Check Transaction Detail Invoice Number VendorName Account Account Description Check Date Number Amount Transaction Notes 2013-WAR045527 WA ST Dept of Ecology 101-000-000-542-40-41-00 Storm Drain Maintenance 8/10/2012 53257 951.00 Storm Drain Permit 53257 Total 951.00 2012070057 WA ST Dept of Enterprise Services 001-000-000-521-20-48-20 Repairs&Maint-Cad 8/10/2012 53258 128.13 Excel 2010 SW License 53258 Total 128.13 E899581 SABEY-Late fee WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 8/10/2012 53259 3.00 Underpaid late fee 53259 Total 3.00 FB91017001131 WA ST Dept of Transportation 001-000-000-576-80-32-00 Vehicle Fuel&Lube 8/10/2012 53260 525.90 Fleet Fuel-PW 53260 Total 525.90 53586 Washington Awards,Inc. 001-000-000-518-10-31-00 Office And Operating Supplies 8/10/2012 53261 19.16 NameplateJenny Ngo 53261 Total 19.16 WEDLUND CSE-July-12 Wedlund,Caroll 001-000-000-521-20-41-00 Professional Services 8/10/2012 53262 78.00 Civil Svc Examiner 7/2/-7/25/12 53262 Total 78.00 58334 Wide Format Company,The 001-000-000-518-10-49-40 Photocopies 8/10/2012 53263 13.58 1444 EPR 58546 Wide Format Company,The 001-000-000-518-10-49-40 Photocopies 8/10/2012 53263 20.15 Shengtai,Inc. 53263 Total 33.73 Auto Allowance-WILLIS Willis,Joe 001-000-000-576-80-43-00 Travel&Training 8/10/2012 53264 285.00 Aug 2012 Car Allowance 53264 Total 285.00 0046159-IN AA Asphalting Inc 307-000-000-595-30-05-00 Overlake DR East 8/27/2012 53265 $31,080.00 Crack Sealing Streets 53265 Total 31,080.00 1011660-20120731 Accurint-Account 1011660 001-000-000-521-20-41-00 Professional Services 8/27/2012 53266 54.75 Investigative Research Tool 53266 Total 54.75 ADAMS-Reimb.AWC Conf.Adams,Nancy 001-000-000-514-10-43-00 Travel&Training 8/27/2012 53267 379.03 2012 Muni Budgeting Conf. 53267 Total 379.03 3684 AquaTechnex 307-000-000-595-30-63-16 Beach Prk Pond WaterTreatmt 8/27/2012 53268 $18,647.92 Medina Park Pond Treatment 53268 Total 18,647.92 996165814X08162012 7/9/12-8/8/12 AT&T Mobility 001-000-000-521-20-42-00 Communications (phone,Pagers) 8/27/2012 53269 273.15 Car Connect to NORCOM 53269 Total 273.15 BAKER-Reimb.Mileage Baker,Rachel 001-000-000-518-10-43-00 Travel&Training 8/27/2012 53270 14.66 Kenyon Disend 53270 Total 14.66 BAKER 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-518-10-43-00 Travel&Training 8/27/2012 53271 160.00 AWC WAPELRA Conf.-Baker GRUMBACH 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-518-10-43-00 Travel&Training 8/27/2012 53271 723.11 Training/Certs-Fischer BAKER 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-518-10-43-00 Travel&Training 8/27/2012 53271 249.00 NPELRA Training-Baker BAKER 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-518-10-49-10 Miscellaneous 8/27/2012 53271 15.98 Healthy snacks for wellness webinar BAKER 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-518-10-49-10 Miscellaneous 8/27/2012 53271 0.27 International Transaction Fee BAKER 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-518-10-49-30 Postcard,Public information 8/27/2012 53271 257.10 August CC Postcard Postage 53271 Total 1,405.46 78380496 8/7/12-9/7/12 Centurylink 001-000-000-518-10-42-00 Postage/Telephone 8/27/2012 53272 131.42 CC,Fax lines,EP Emerg Line 7838049B 8/7/12-9/7/12 Centurylink 001-000-000-525-60-31-01 Supplies-Citizen Emer Response 8/27/2012 53272 90.84 CC,Fax lines,EP Emerg Line 53272 Total 222.26 7/6/12-8/5/12-PD Chevron(Police) 001-000-000-521-20-32-00 Vehicle Expenses-Gas,Car Wash 8/27/2012 53273 2,103.63 Fuel 7/6/12-8/5/12-PD Chevron(Police) 001-000-000-521-20-48-10 Repairs&Maint-Automobiles 8/27/2012 53273 621.05 Vehicle Maintenance 53273 Total 2,724.68 Bldg Insp.Svcs.07/12 Clyde Hill,City of 001-000-000-558-60-41-06 Building Inspector Contract 8/27/2012 53274 634.35 Jul-12 53274 Total 634.35 CRUM-Reimb.CSPA Mtg. Crum,Linda 001-000-000-521-20-31-00 Office Supplies 8/27/2012 53275 13.98 Refreshments-CSPA Mtg 8/8/12 53275 Total 13.98 12-085 CWA Consultants,P.S. 001-000-000-558-60-41-00 Prof Services 8/27/2012 53276 1,785.00 Plan Review 53276 Total 1,785.00 3 AP Check Register August 2012 Check Transaction Detail Invoice Number VendorName Account Account Description Check Date Number Amount Transaction Notes XFW9RMD47 Dell Marketing LP 001-000-000-518-90-31-00 Office&Operating Supplies 8/27/2012 53277 1,088.03 Computer Replacment N Adams XFW75CMR6 Dell Marketing LP 001-000-000-518-90-31-00 Office&Operating Supplies 8/27/2012 53277 135.22 External Drive-N Adams 53277 Total 1,223.25 7087 Eastside Public Safety Communicat'n 001-000-000-521-20-51-20 Dispatch-EPSCA 8/27/2012 53278 706.79 Monthly Radio Access Fee 53278 Total 706.79 410416 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers) 8/27/2012 53279 76.88 Court Courier 53279 Total 76.88 12849 FCI-Custom Police Vehicles 001-000-000-521-20-48-10 Repairs&Maint-Automobiles 8/27/2012 53280 342.73 Repairs-Car#8 53280 Total 342.73 FINNIGAN-Reimb. Finnigan,Kristen 001-000-000-525-60-31-00 Supplies 8/27/2012 53281 92.11 Reimb.-EP Supplies FINNIGAN EPC-7/23/12-8/16/12 Finnigan,Kristen 001-000-000-525-60-41-00 Prof Sery-EP Coordinator 8/27/2012 53281 3,800.00 Emerg Prep Coord.Svcs FINNIGAN EPC-7/23/12-8/16/12 Finnigan,Kristen 001-000-000-525-60-43-00 Travel&Training 8/27/2012 53281 175.00 Emerg Prep Coord.Svcs 53281 Total 4,067.11 200111 Flex-Plan Services,Inc. 001-000-000-514-10-49-10 Miscellaneous 8/27/2012 53282 51.10 July 2012 Admin Fees 53282 Total 51.10 1014243 Foster Pepper 001-000-000-515-20-41-60 Special Counsel 8/27/2012 53283 51.00 Skinner Appeal 53283 Total 51.00 7/20/12-8/8/12 Good To Go!001-000-000-521-20-32-00 Vehicle Expenses-Gas,Car Wash 8/27/2012 53284 3.84 Toll Fee-SR-520 53284 Total 3.84 11000243 KC Office of Finance 001-000-000-521-20-42-00 Communications (phone,Pagers) 8/27/2012 53285 375.00 PD-I-Net-July 53285 Total 375.00 16207 Kenyon Disend,Pllc 001-000-000-515-20-41-10 City Attorney 8/27/2012 53286 6,532.00 City Attorney-July 53286 Total 6,532.00 July 12,2012-Housing Kirkland PD,City of 001-000-000-521-20-51-50 Jail Service-Prisoner Board 8/27/2012 53287 3,920.00 Inmate Housing-Q2 July 12,2012-Transport Kirkland PD,City of 001-000-000-521-20-51-60 Prisoner Transport 8/27/2012 53287 1,200.00 Inmate Transport-Q2 53287 Total 5,120.00 medina-001/12 Law,Lyman,Daniel,Kamerrer&Bogdanovich,P.S. 001-000-000-515-20-41-60 Special Counsel 8/27/2012 53288 1,078.10 Chen v.Medina medina-002/12 Law,Lyman,Daniel,Kamerrer&Bogdanovich,P.S. 001-000-000-515-20-41-60 Special Counsel 8/27/2012 53288 2,089.49 Whitney v.Medina 53288 Total 3,167.59 318 Moberly&Roberts,PLLC 001-000-000-512-50-41-10 Prosecuting Attorney 8/27/2012 53289 4,000.00 Prosecuting Atty-July 53289 Total 4,000.00 8127e Northwest Cleaning&Maintenance 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 8/27/2012 53290 1,029.46 Janitorial Svcs.&Supplies 53290 Total 1,029.46 11718 Northwest Traffic Inc 101-000-000-542-30-41-10 Road&Street Maintenance 8/27/2012 53291 8,984.00 Rd Maint.,Overlake Dr.E 11718 Northwest Traffic Inc 307-000-000-595-30-05-00 Overlake DR East 8/27/2012 53291 $19,396.00 Rd Maint.,Overlake Dr.E 53291 Total 28,380.00 700061 Ogden Murphy Wallace 001-000-000-515-20-41-60 Special Counsel 8/27/2012 53292 1,986.00 Skinner Civil Service Hearing 53292 Total 1,986.00 OTAK 6/9/12-7/13/12 Otak 001-000-000-558-60-41-50 Landscape Consultant 8/27/2012 53293 5,638.07 Tree Code Svcs. 53293 Total 5,638.07 52208 PACE Engineers,Inc. 001-000-000-558-60-41-07 Engineering Consultant 8/27/2012 53294 4,465.00 CMP Services 53294 Total 4,465.00 IV-9525 Plumb Signs,Inc. 001-000-000-576-80-41-00 Professional Services 8/27/2012 53295 $17,127.02 Park Signs IV-9525 Plumb Signs,Inc. 101-000-000-542-30-41-00 Professional Services 8/27/2012 53295 $12,984.71 Street Signs 53295 Total 30,111.73 ROTH HILL-July Roth Hill Engineering Partners 001-000-000-558-60-41-07 Engineering Consultant 8/27/2012 53296 9,441.69 Engineering Svcs.-July 53296 Total 9,441.69 85932 Seattle Mailing Bureau 001-000-000-518-10-49-30 Postcard,Public information 8/27/2012 53297 597.44 Aug CC postcard print,mail 53297 Total 597.44 4 AP Check Register August 2012 Check Transaction Detail Invoice Number VendorName Account Account Description Check Date Number Amount Transaction Notes 2012-1218 Snohomish County Sheriff-Corrections Bureau 001-000-000-521-20-51-50 Jail Service-Prisoner Board 8/27/2012 53298 965.70 Inmate Housing-July 53298 Total 965.70 32600 Spot-On Print&Design 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53299 86.54 Bus.Card printing 32605 Spot-On Print&Design 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53299 179.96 Window Envelopes 53299 Total 266.50 3180005398 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 171.35)Folders-Credit 3179318641 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 72.50 Postage Ink,dividers 3180005401 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 61.86)Util Mat-Credit 3179318640 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 80.22 File jackets,labels,pens 3179318635 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 171.35 Folders-3 boxes 3179318638 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 166.36 tape,markers,post its,clips 3180005400 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 319.05 Util Mat,paper,pens,clips 3179318634 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 171.35 Folders-3 boxes 3180005399 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 8/27/2012 53300 84.68 ink cartridges,CD jackets 53300 Total 832.30 2012-08-17-01 Thirsty Duck,Ltd. 307-000-000-595-30-63-16 Beach Prk Pond Water Treatmt 8/27/2012 53301 $17,187.50 Pond Outlet Control Device 53301 Total 17,187.50 L94539 WA ST Auditor's Office 001-000-000-514-10-51-00 Intergvtml ProfServ-Auditors 8/27/2012 53302 9,321.40 2011 Audit Svcs. 53302 Total 9,321.40 E899584 MATHEWSON WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 8/27/2012 53303 21.00 Late Renew/Penalty Fee E899583 CHAFFEY WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 8/27/2012 53303 18.00 Orig.Lic.Fee E899582 KOCHEL WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 8/27/2012 53303 18.00 Orig.Lic.Fee 53303Total 57.00 113000723 WA State Patrol 631-000-000-589-12-52-89 WA ST Patrol-Gun-Fbi($24) 8/27/2012 53304 16.50 CPL's 53304 Total 16.50 Dec-80 Western Display Fireworks 001-000-000-511-60-49-10 Medina Days 8/27/2012 53305 6,000.00 Med Days Fireworks Display 53305Total 6,000.00 58891 Wide Format Company,The 001-000-000-518-10-49-40 Photocopies 8/27/2012 53306 33.29 PRR Copies 53306 Total 33.29 WILLIS 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-576-80-22-00 Uniforms 8/23/2012 53307 629.20 Uniforms WILLIS 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-576-80-22-00 Uniforms 8/23/2012 53307 34.95 Uniforms WILLIS 7/16/12-8/15/12 Bank ofAmerica-Business Card 001-000-000-576-80-31-00 Operating Supplies 8/23/2012 53307 51.45 Printer Ink 53307Total 715.60 Grand Total $230,543.42 5 Medina City Council Meeting ITEM CA-3 Monday August 13, 2012 AGENDA BILL Subject: Legislative Changes to the State Environmental Policy Act Category: Consent Ordinance Public Hearing City Council Business Resolution Other— Discussion Prepared By: Robert J. Grumbach, AICP Summary: The State Environmental Policy Act (SEPA) was enacted in 1971 to provide a regulatory framework under which public agencies must consider environmental consequences (both natural and man-made) of a proposal before taking an action. The regulations outline the procedures on how SEPA review is to be performed. Included in the SEPA rules is a list of proposals that are exempt from the SEPA review process. Medina's SEPA rules are found in Chapter 18.04, which was adopted in 1999. This year, the state legislature passed amendments to SEPA with the intent of streamlining the regulatory process to coordinate it better with other development and planning regulations. The changes went into effect on July 10. While most of the streamlining regulations will be addressed by the Department of Ecology through their rule making authority, one item of importance to the City is an interim change to the exemptions for minor construction projects. Known as categorical exemptions for minor new construction — flexible thresholds, the rules establish certain exemption levels that local jurisdictions may raise to certain maximum levels. The City adopted the minimum exemption levels without raising any of them. The state legislature's interim amendment raises everyone to the maximum exemption levels with the ability to return to the lower exemption levels if an ordinance or resolution is passed. The attached ordinance will return the exemption levels to the original lower levels. Attachment(s): Ordinance Budget/Fiscal Impact: None Staff Recommendation: Mov to approve an Ordinance... City Manager Approval: Proposed Council Motion: None I City of Medina, Washington 2 Ordinance No. 3 4 AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON 5 LOWERING THE SEPA FLEXIBLE EXEMPTION THRESHOLDS 6 FOR MINOR NEW CONSTRUCTION PROJECTS 7 8 WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A 9 RCW, the City of Medina is a "fully planning" city within King County; and 10 11 WHEREAS, the City Council approved Ordinance No. 658 on July 12, 1999, 12 adopting as the City's "Agency SEPA Policies" the Washington State Department of 13 Ecology's Model Ordinance set forth in Chapter 173-806 WAC and codified as Chapter 14 18.04 in the Medina Municipal Code; and 1.5 16 WHEREAS, the Model Ordinance set forth in Chapter 173-806 WAC adopts by 17 reference the Categorical Exemptions set forth in WAC 197-11-800; and 18 19 WHEREAS, the Washington State Legislature passed SB 6406 (Laws of 2012, 20 1st Special Session, Chapter 1), effective July 10, 2012, which provided: 21 22 Until the completion of the rule making required under this section, a city 23 or county may apply the highest categorical exemption levels authorized 24 under WAC 197-11-800 to any action, regardless if the city or county with 25 jurisdiction has exercised its authority to raise the exemption levels above 26 the established minimums, unless the city or county with jurisdiction 27 passes an ordinance or resolution that lowers the exemption levels to a 28 level below the allowed maximum but not less than the default minimum 29 levels detailed in WAC 197-11-800." 30 31 WHEREAS, the City is being advised to apply the highest categorical exemption 32 levels authorizes by WAC 197-11-800, unless the City Council adopts the lower level 33 categorical exemptions; and 34 35 WHEREAS, the City Council wishes to re-adopt the lower categorical exemptions 36 set forth in WAC 197-11-800; and 37 38 WHEREAS, pursuant to WAC 197-11-800(19), the adoption of Agency SEPA 39 Procedures are exempt from a State Environmental Policy Act threshold Determination. 40 41 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, 42 DO ORDAIN AS FOLLOWS: 43 44 Section 1. Amendment of SEPA Categorical Exemptions. Section 18.04.010 of 45 the Medina Municipal Code is amended to read as follows: 46 47 A. Pursuant to Chapter 43.21 C RCW, this chapter is hereby amended and readopted 48 as set forth below, as the environmental procedures for the city of Medina. Any and 49 all administrative implementing rules now in effect regarding environmental 50 procedures that have been adopted pursuant to King County Code Chapter 2.98, 1 of 3 I Rules of County Agencies, are hereby adopted by reference. In addition, the city of 2 Medina may adopt additional administrative rules to implement these procedures. 3 1. Adoption — Optional Sections. The model ordinance, except as may be otherwise 4 modified by this chapter, and not including the optional portions except as 5 referenced in this section, adopted by the State Department of Ecology as 6 Chapter 173-806 WAC, is adopted by this reference as governing the 7 implementation of the State Environmental Policy Act in the city. The terms "city", 8 Medina" and "City Council" to be inserted therein as appropriate together with 9 the following: 10 a. In WAC 173-806-040(1), adopt option 1 and insert "the City Manager or his 11 delegate"; 12 b. Adopt optional section WAC 173-806-053; 13 c. Adopt optional section WAC 173-806-070 establishing the following exempt 14 levels for minor new construction under WAC 197-11-800(1)(b): 1.5 i. For residential dwelling units in WAC 197-11-800 (1)(b)(i): Up to four 16 dwellin units. 17 ii. For agricultural structures in WAC 197-11-800 (1)(b)(ii): Up to 10,000 18 square feet. 19 iii. For office, school, commercial, recreational, service or storage buildings 20 in WAC 197-11-800 (1)(b)(iii): Up to 4,000 square feet and up to 20 21 parking spaces. 22 iv. For parking lots in WAC 197-11-800 (1)(b)(iv): Up to 20 parking spaces. 23 v. For landfills and excavations in WAC 197-11-800 (1)(b)(v): Up to 100 24 cubic yards. 25 d. Adopt optional section WAC 173-806-120(2); 26 d})e. In WAC 173-806-130(1), adopt subsections (b)(i) and (ii) as alternate 27 requirements for notice; 28 f. In WAC 173-806-130(2), adopt subparagraphs (b) and (c) as alternate 29 requirements for notice; 30 f))g. In WAC 173-806-140, insert "City Manager or his delegate"; 31 9))h. In WAC 173-806-160(5), insert "Chapter 18.08 MMG, 32 i. Adopt WAC 173-806-200 inserting "Fifty Dollars ($50.00)" in section (1). 33 2. Copies on File. The city clerk is directed to maintain on file for public use and 34 examination three copies of the sections of the Washington Administrative Code 35 adopted by this chapter as the model ordinance with the insertions as set out in 36 subsection (A)(1) of this section, and those further sections adopted by reference 37 in said model ordinance. 38 B. To the extent that any provision of the Washington Administrative Code, or any other 39 law, rule or regulation referenced in sections incorporated by reference in this 40 chapter is necessary to establish the validity, enforceability or interpretation of these 41 environmental procedures, then such provision of the Washington Administrative 42 Code, or other law, rule or regulation, is hereby adopted by reference. 43 44 Section 2. Severability. If any section, sentence, clause, or phrase of this 4.5 ordinance should be held to be invalid or unconstitutional by a court of competent 46 jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other 47 section, sentence, clause, or phrase of this ordinance. 48 49 2 of 3 I Section 3. Effective Date. This ordinance shall take effect five (5) days after 2 its publication or the publication of a summary of its intent or contents. 3 4 PASSED BY THE CITY COUNCIL ON THIS DAY OF 2012 AND SIGNED 5 IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF 2012. 6 7 8 9 10 Michael Luis, Mayor Approved as to form: Attest: Bruce Disend, City Attorney Rachel Baker, City Clerk 11 12 13 14 15 16 17 3 of 3 Medina City Council Regular Meeting ITEM CA-4 Monday, September 10, 2012 AGENDA BILL Subject: Approval for Purchase of Flood Control Device Category: Consent Ordinance Public Hearing City Council Business Resolution Other— Discussion Prepared By: Joe Willis Sr., Director of Public Works Summary: The Medina Park Ponds outlet control project was budgeted in the 2012 Capital Projects Fund as part of the Medina Park Pond Water Treatment project. The outlet control project is funded by a grant from the King County Flood Control District. The purpose of the project is to install outlet control on the south Medina Park Pond outlet to reduce the potential for downstream flooding. The Director of Public Works examined the original design drawings for the pond outlet. The existing outlet of the south Medina Park Pond is a 7'-9" wide by 2' high weir opening through an interlocking sheet pile wall that forms a dam to maintain the ponds year round water impoundment. The weir has a removable 12" high weir plate that is inserted into the weir opening to allow for greater water depth. The water level in the pond is dependent on seasonal rainfall and the position of the weir plate. The plate however can only be inserted by hand which is difficult and not ordinarily accomplished at the optimum time prior to high rainfall to provide for additional storm water runoff storage. Following a high rainfall event in theory, the weir plate is to be removed to lower the pond water level in preparation for a new rainfall event. Removal of the plate at that time however is also difficult since a controlled discharge is needed so as not to flood downstream areas. The optimum outlet control device will need to maintain the minimum water level in the pond during summer months and release high rainfall runoff gradually over time to limit downstream flooding. After researching outlet control devices, I learned of a floatation device that could accomplish the above gradual release of high rainfall runoff by limiting the discharge rate over time. The device is manufactured by Thirsty Duck, Ltd. Initial device sizing from hydraulic modeling was sent to the manufacturer and after numerous iterations the manufacturer was able to reduce the initial estimated cost for the control device from $64,000 to $39,721. The project as designed was bid in July of this year. The Council awarded the installation of the flood control structure and piping to Cascade Materials and Aggregate on August 13th with a bid proposal of $32,379.15. The outlet control device cost was not included in the bid since its precise selection had not been determined. Since purchase of the device is from one vendor with proprietary rights to the design, it was not possible to secure multiple bids for comparison of cost. Under MMC 2.64 "Small Works Roster" and RCW 39.04.280, purchase of materials is allowed an exception to the bidding process when there is only one source of supply. Attachment(s): 1. Drawing of the Outlet Device 2. Manufacturers Quote Medina City Council Regular Meeting ITEM CA-4 Monday, September 10, 2012 Budget/Fiscal Impact: 39,721 from Capital Project Fund Staff Recommendation:Approve the Purchase of the Pond Outlet Device City Manager Approval: I move to Approve the Purchase of the Medina Park Outlet Control Device from Thirsty Duck, Ltd. and Authorize the Director of Public Works to Purchase the Proposed Council Motion: Device." Thirsty Duck, Ltd. QUOTE 9400 River Crossing Blvd.,Suite 200 Thirsty Quote Number 2012-08-17-01 New Port Richey,FL 34655 DucV1W Date: 8117/12 Tel.(727)376-2400 Fax(727)376-5973 TO: SHIP TO: Mr Joe Willis City of Medina Public Works Director,City of Medina,WA 501 Evergreen Point Road 501 Evergreen Point Road Medina WA 98039 Medina,WA 98039 Project Name: City of Medina,WA Contact Person Joe Willis 70UANTITY PART NUMBER DESCRIPTION UNIT PRICE TOTAL 10.0 cfs at 0.84 ft 34,375.00; $34,375.001ER-202H Hybrid configuration BFi], above rim. INCLUDES ON-SITE SUPERVISION OF 0.00 INSTALLATION This is a Quotation only and does not constitute an Agreement It is an offer Subtotal $34,375.00 to enter into an Agreement ifa Purchase Orderis issued based on this Sales Tax 0.00 Quotation,it is governed by Thirsty Duck,Ltd. standard"Terms ofSale" Shippiiiy&Haridliny Ifyou want a copy of these terms and conditions,please call(727)376-2400. TOTAL $361275.00 Notes: 17,187.50 deposit with executed purchase order,balance at installation Purchase price includes on-site supervision of installation by trained Thirsty Duck,Ltd personnel. with adequate notice to arrange travel to installation site) Purchase price does not include precast,or cast in place concrete structures,outfall piping or installation. Contractor shall provide RamNek or equivalent gasket material to seal sleeve to top of concrete structure. Contractor shall provide eight(8),3/4"Redhead or equivalent expansion type anchor bolts. Purchaser shall confirm dimensions of concrete structure prior to fabrication. Typical fabrication and delivery time is 6-8 weeks from receipt of order. This quote is valid for a period of 90 days from the date shown hereon. Signature: Jo an D.Moody,Vice President Thirsty Duck,Inc.,General Partner Thirsty Duck,Ltd.,a Florida Limited Partnership k y« r aa©tea v, 6 y§J Z(6w.y y2±\d y>y>., . . .»mw»e y. . © : -.s sa a2° d»2:, © <«: w y \>y yy w,y • . ww.? 2,y. 2 :t w, . s\ ° y,.y @ Medina City Council Regular Meeting ITEM CA-5 Monday, September 10, 2012 AGENDA BILL Subject: Approval of Grant Applications for Street Improvement Projects YCategor Consent Ordinance Public Hearing City Council Business Resolution Other— Discussion Pre aredBy:_ Joe Willis Sr., Director of Public Works Summary: The Director of Public Works prepared and submitted two applications for street improvement project funding for year 2013 to the Transportation Improvement Board TIB). The first project application was for Small City Sidewalk Program funding to replace the buckled and overgrown asphalt pathway behind the landscaping along the west side of Evergreen Point Road between the Post Office, Green Store, and City Hall. The request is for $162,000 with a matching City amount of $50,000 to construct a new 5' wide concrete sidewalk, pave the gravel parking aprons, and replace the landscaping. The second project application was for Small City Arterial Program to overlay Overlake Drive with asphalt. Since this category of grant funding is very competitive the author does not expect to receive the requested $97,400, but since requesting funds does not obligate the City to complete a project, any grant funding will be welcome during this time of tight revenues. Budget/FiscalImpact:None. _ Staff Recommendation: _ For ' formation. City Manager Approval: Proposed Council Motion: Fo council information. ITEM CA-6 LIQ King County Mental Health, Chemical Abuse and Dependency Services Division Department of Community and Human Services CNK-HS-0400 The Chinook Building 401 Fifth Avenue, Suite 400 Seattle,WA 98104 206-263-9000 206-296-0583 Fax 206-205-1634 Fax-Clinical Services 205-205-0569 TTY/TDD July 30, 2012 The Honorable Michael Luis Mayor of Medina 8398 NE 12th Medina, WA, 98039 RE: Request for a Proclamation for Recovery Month September 2012 Dear Mayor Luis: We were pleased that the City of Medina declared the month of September 2011 as National Recovery Month and would again like to thank you for your support. We are writing today to request your assistance in securing a proclamation for September 2012. The theme for this year's Recovery Month is"Join the Voices for Recovery: It's North It," which emphasizes that while the road to recovery may be difficult,the benefits of preventing and overcoming mental and/or substance use disorders are significant and valuable to the individual,their families, and our communities. The purpose ofRecovery Month is to promote recovery, celebrate those in treatment, and continue to educate our communities about how to overcome the barriers of stigma and discrimination. When a local government endorses Recovery Month, more people in their community are educated about the conditions of substance use disorders and mental health issues as well as the benefits that treatment and recovery support services have on our local communities and society. Recovery Month spreads the message that behavioral health is essential to health and overall wellness, and that prevention works, treatment is effective, and people with substance use and mental health issues can and do recover. People in recovery lead healthier lifestyles,both physically and emotionally, and contribute in positive ways to their communities. Throughout the years,hundreds of proclamations have been signed to support Recovery Month, including 164 issued in communities across the country in 2011. The President of the United States has signed a proclamation declaring September as Recovery Month for the past 11 years, further recognizing substance use disorders and mental health issues as conditions that need to be addressed,just like any other illness. Last year,the Governor of the State of Washington,the King County Executive, and Mayors of 23 cities and towns in King County each signed ITEM CA-6 July 30, 2012 Page 2 of 2 proclamations declaring September Recovery Month. Our goal is that every city and town in King County will celebrate the lives reclaimed and proclaim September 2012 Recovery Month. Now in its 23rd year,Recovery Month also honors the treatment and recovery service providers who assist the individuals and families with recovery. King County Mental Health, Chemical Abuse and Dependency Services Division(MHCADSD)contracts with service providers who deliver substance abuse and mental health services throughout King County, and we recognize their valuable contributions. Each September, thousands of treatment and recovery programs and services around the country celebrate the recovery successes and share them with their neighbors, friends, and colleagues in an effort to educate the public about recovery,how it works, for whom, and why. There are millions of Americans whose lives have been transformed through recovery. These successes often go unnoticed by the broader population,therefore Recovery Month provides a vehicle to acknowledge and celebrate these accomplishments. As part of our efforts to celebrate Recovery Month in September, King County MHCADSD is sponsoring the second Annual Recovery and Resiliency Conference as well as the Exemplary Service Awards Event. We would like you to join us in recognizing Recovery Month by issuing a proclamation. We have included a link here for you to review sample proclamations and have also included a link to the National Recovery Month website for further information. We are available to present additional information or testimony if that would be helpful. Please inform us ifyou intend to issue a proclamation, or ifyou have any questions about Recovery Month, by contacting Cheryl Goluch by e-mail at cheryl. ogluchkkincgounty.gov or phone at 206-263- 9111. Thank you in advance for your consideration. Sincerely, tom. Jim Vollendroff, MPA,NCACII, CDP Jean Robertson, LICSW Assistant Division Director/Substance Abuse Assistant Division Director/RSN Administrator Prevention and Treatment Coordinator 206-263-8904 206-263-8903 National Roer m%*ft-Treatmentis md" september 201 2 Join the Voices for Recovery: It's Worth It ITEM CA-6 y of ME yv9 City of Medina, Washington PROCLAMATION National Recovery Month WHEREAS, behavioral health is an essential part of health and one's overall wellness, and prevention works, treatment is effective, and people can and do recover from substance use and mental disorders; and WHEREAS, all people have the fundamental and inherent value to be accepted and treated with respect, human dignity, and worth; and WHEREAS, individuals should have access to fully participate in community life including economic advancement and prosperity; fair and decent housing; quality education; positive opportunities to benefit from and contribute to material, cultural, and social progress; and WHEREAS, it is critical to educate our policymakers, friends and family members, health care providers, and businesses that substance use and mental disorders are treatable, and that people should seek assistance for these conditions, with the same urgency as they would any other health condition; and WHEREAS, to help more people achieve long-term recovery, and learn how recovery positively benefits the Nation's overall well-being, the U.S. Department of Health and Human Services the Substance Abuse and Mental Health Services Administration, the White House Office of National Drug Control Policy invite all residents of Medina to participate in National Recovery Month; and NOW, THEREFORE, we the undersigned Medina Council do hereby proclaim the month of September 2012 as National Recovery Month: Prevention Works, Treatment is Effective, People Recover in Medina and call upon the people of Medina to observe this month with appropriate programs, activities, and ceremonies supporting this year's theme, Join the Voices for Recovery: It's Worth It. SIGNED this 10 day of September, 2012 Michael Luis, Mayor ITEM CA-7 CITY OF MEDINA Planning Commission Special Meeting June 26, 2012 Medina City Hall Council Chambers 6.00 p.m. 501 Evergreen Point Road CALL TO ORDER The Planning Commission meeting of June 26, 2012, was called to order at 6:00 PM by Chair O'Brien. ROLL CALL Present: Patrick Halcomb, Peter May, Alex Morcos, Heija Nunn, Judie O'Brien, and Jeff Price Absent: Ching-Pi Wang (excused) Staff Present: Robert Grumbach, Development Services Director Donna Goodman, Development Services Coordinator ANNOUNCEMENTS Grumbach made the following announcements: This will be Commissioner Price's last meeting after four years serving on the Planning Commission. His term ends June 30th. Grumbach reported that the City Council will be honoring Price at their July 9th meeting. WSDOT will soon be shifting the 84th Ave NE traffic onto the new roadway lid. They will demolish the old one. Otak hired Jenny Ngo as a planner who will be providing consulting services to the City. APPROVAL OF MINUTES MOTION MAY / SECOND HALCOMB TO APPROVE THE MINUTES FOR THE MAY 22, 2012, MEETING. APPROVED 6 - 0. (6:04 PM) AUDIENCE PARTICIPATION (6:04 PM) Resident Sean Blazey spoke on the issue of the `Trees—View and Sunlight Obstruction' ordinance and the problems encountered when neighbors do not keep their hedges trimmed. She requested that the commission consider adding "living fences" to the definition of fence in the zoning code so that hedges could be limited in height similar to fences. Grumbach responded that if this is something the Commission wants to address, it should be as a separate item to be placed on the work plan in the future. He explained that this would be a significant change in policy and would not necessarily ITEM CA-7 be appropriate to address in the current zoning code update, which he noted was primarily intended to make housekeeping, editing, organizational and "filling-in-the- blanks" changes, rather than to make significant substantive changes. Chair O'Brien asked if this is something the council would need to authorize and Grumbach indicated that he can ask that question if the commission would like to address the issue. Blazey emphasized that the only thing that would need to be changed is the definition of a fence to include a living fence, and Grumbach responded that the implications of the change would be significant. Resident Charlotte Stern described her unsuccessful experience with the `Trees — View and Sunlight Obstruction' ordinance as she tried to work with a neighbor who let their hedge grow to at least 30 feet in height. The hedge, she explained, was never trimmed and now totally blocks her view along the western side of her property. She could not get the neighbor to respond to any of the three notes she wrote and they did not show up for a mediation hearing she scheduled. She requested that the Planning Commission change the code to prevent this from happening in the future. Resident Steve Burnstead spoke of a similar situation his parents experienced with Redwood trees planted by a previous neighbor along their property line. He explained that 20 years ago they had talked about maintaining the hedge at 6 feet and now the hedges are 40 feet tall and have obliterated his parents' entire view of Mt. Rainier to the west, and also blocked the sunlight on that side of their property. In addition, the trees' roots are invading their patio and causing damage. He pointed out that the ordinance has no teeth and is not enforceable. He added that now the neighboring property has been sold and the new owners are willing to cut the trees, but the City is requiring a payment of$35,000 in tree mitigation, which he felt was unfair. Burnstead commented on the tree ordinance and explained that he would love to see changes considered in the area of non-native tree replacement, overall mitigation requirements and the costs associated with mitigation. The commissioners briefly discussed the `Tree-View and Sunlight Obstruction' ordinance. Grumbach explained that the costs required to enforce an ordinance protecting views would likely be expensive and require resources the City currently does not have. OTHER BUSINESS 1) Comprehensive Zoning Code Update (6.44 PM) Grumbach began by reminding the commissioners that the zoning code update had been placed on hold in February of 2011 due to the work required on the shoreline master program. With the shoreline master program completed, this issue is now coming back for discussion. He stated that the draft in the commissioners' packets is the latest version of the document. Planning Commission Minutes Page 2 June 26, 2012 ITEM CA-7 Grumbach shared that he had re-formatted the code to make it easier to understand, made editing changes, and added sections to fill in the blanks where interpretations had been necessary. He explained that making it easier to read, easier to follow and increasing predictability for applicants was the main motivation, rather than making substantive modifications to policies that are in place. Grumbach noted that this is part of an effort to create a Unified Development Code in which all of the development regulations are joined together into one area of code to make it simpler for people to find out what they can do when developing their property. Nunn asked how the changes are tracked and Grumbach explained that the changes are underlined. Price suggested that a summary of changes sheet was helpful with the SMP and that it might be useful with this document as well. Grumbach gave an overview of the different sections of the draft and the changes that had been incorporated. Burnstead addressed the commission on the original grade process, which he felt was cumbersome, and the height and lot coverage requirements, which he felt were too restrictive. Discussion followed on height limitations and the possibility of re- opening this matter. Discussion also occurred on what changes qualified as substantive changes and how It is determined which changes can be made within this update rather than as separately considered topics placed on the work plan. Grumbach explained that in this update the plan was to try and stay as close as possible to the current regulations, but that more discussion will be taking place on this. May commented that the document was very well done and that Grumbach had clearly put a lot of work into it with the simplified format. He suggested that there are a lot of new areas that could also be looked at such as green building, geothermal, low impact drainage, recycling building materials, etc. He pointed out that the city could do things to encourage these, rather than remaining neutral. Blazey expressed frustration that she had been waiting for six years to try to find someone to deal with the living fence issue and that the commission would not be addressing it. It was suggested that she speak to the council, who have the ability to make the code changes she is looking for. Nunn stated that she knows the neighbor in question and that she could talk to them. Chair O'Brien explained to Blazey that the council determines the Planning Commission work plan and that they say what the commission can and cannot do. She reiterated that Blazey might want to address the council at their next meeting in July. Planning Commission Minutes Page 3 June 26, 2012 ITEM CA-7 2) Discussion on the Planning Commission's 2012 Work Program Schedule 8:01 PM) Grumbach briefed commissioners that the tree code is scheduled to be taken up prior to the comprehensive plan amendment on streetscape. He explained that comprehensive plans can only be amended once each year, so next year would be the earliest that a change could be adopted. He asked if the commissioners wanted to work on the streetscape amendment or wait, and there was a consensus to wait. 3) Briefing on Council Direction —Tree Code (8.02 PM) Grumbach reported that the City Council had asked him to create a list of possible changes with the tree code to assist them in determining the scope of work to be addressed. The list was in the Planning Commission's packet. He noted that, although at first the council had intended to keep the scope of work to a minimum, they now may want to take a broader look at the tree code. Referring to the list he created for the council, Grumbach said that the council decided on a two-step approach. The two-step approach is based on the fact that items 1-7 are minor amendments and items 8-13 are not necessarily complicated in terms of substantial changes, but they are more labor intensive. However, items 14-16 are significant policy changes that require a broader public process. Grumbach informed the commissioners that the council had decided that the first phase would be to work on items 1-13 and the second phase is yet to be determined. The council will revisit the second phase later in the process. Grumbach explained that if the council moves forward with the second phase, staff is recommending that an extensive public involvement process take place prior to writing any new regulations. Discussion ensued and Grumbach explained that the public process might include open houses and a survey. May suggested that the city survey those residents who have been through the tree mitigation process to elicit their opinions. Finally, Grumbach noted that the Council gave direction for him to take a comprehensive look at the tree list and possible changes to it. He explained that they may remove non-native trees and add native trees to the list. ADJOURNMENT Grumbach advised the commissioners that they would need to elect a new vice-chair at their next meeting. MOTION MAY / SECOND NUNN TO THANK VICE-CHAIR AND LONG-TERM MEMBER JEFF PRICE FOR HIS SERVICE TO THE PLANNING COMMISSION AND HIS WILLINGNESS TO SERVE AS VICE-CHAIR FOR TWO TERMS, WITH GREAT APPRECIATION. APPROVED 5 -0. (8.13 PM) Planning Commission Minutes Page 4 June 26, 2012 ITEM CA-7 MOTION PRICE / SECOND MORCOS TO ADJOURN JUNE 267 2012, PLANNING COMMISSION MEETING. APPROVED 6 -0. (8:13 PM) The next Planning Commission meeting is scheduled for Tuesday, July 24, 2012, at 6:00 PM. Minutes taken by: Donna Goodman Development Services Coordinator Planning Commission Minutes Page 5 June 26, 2012 Medina City Council Meeting ITEM OB-1 September 10, 2012 MEDINA CITY COUNCIL MEETING AGENDA BILL Subject: 2013 Preliminary Budget Category: Consent Ordinance Public Hearing City Council Business Resolution Other— Discussion Prepared By: Nancy Adams, Finance Director Summary: 2013 Preliminary Budget: The 2013 Preliminary Budget will be distributed on the dais on Monday, September 10th, 2012. Included in the 2013 Preliminary Budget will be: 2013 Budget Overview with the following components: o 2012 Revenue and Expense projections for year end. o 2013 Preliminary Balanced Budget (Draft). o 2013 Revenue and Expense Assumptions. 2013 Budget Detail Worksheets by Department with 2012 Forecasts by Department. At the September 24, 2012 Council Study Session, we will review the 2013 Preliminary Budgets with guidance from the Council on policy direction. Attachment(s): 1. 2012 Strategic Goals 2. 2013 Budget Calendar Budget/Fiscal Impact: Input only, no monetary impact. Staff Recommendation: For discussion. City Manager Approval: Proposed Council Motion: A motion is not required. ITEM OB-1 of M MEDINA CITY COUNCIL 2012 Strategic Goals Adopted April 9, 2012 On March 26, 2012, the Medina City Council reviewed strategic goals adopted in 2011. Council members discussed each goal and minor changes were recommended based upon current priorities and progress made toward 2011 goals. On April 9, 2012, the Council approved its 2012 strategic goals. The seven goals are intended to build and implement the vision for Medina over the next five to ten year period and to assist with annual budget planning. In no particular order, the updated goals are: A. State Route 520: Protect Medina's interests impacted by the SR 520 construction project related to lid design, regional tolling, transit, park and ride lot, noise walls, 84 Avenue Northeast corridor, adjacent land use, and partner with surrounding communities for common interests. B. Local Traffic: Plan and implement strategies for traffic safety and calming to discourage speeding and cut-through traffic, encourage safe pedestrian and bicycle access, and create visible entry points into the City. C. Public Safety: Maintain a full complement of police staff and promote public safety through policies that support education, emergency preparedness, and effective and efficient use of technology in order to maintain a safe and secure community. D. Facilities and Infrastructure: Continue capital improvement planning that identifies needed projects and funding for maintenance and upkeep, shop facilities, park expansion, pedestrian walkways and trails, and storm water improvements. E. Land Use: Ensure that Medina's Comprehensive Plan and building and zoning codes protect the natural suburban environment and the quality and character of the City through processes that are clear and serve both owners and neighbors. F. Finance: Ensure a sustainable budget whereby ongoing revenues meet ongoing expenditures though the development and maintenance of sound financial policies to include but not limited to maintenance of appropriate fund balances. G. Communications: Maximize public awareness and involvement in City business with continuous improvement of communication strategies and industry standards to deliver timely information regarding city services, programs, and events. City of Medina 1501.Evergreen Paint Road ; Medina.,WA 98039 P:425-233-6400 1 f:425-451-8197 1 w:www,t-nedina_wa.gov ITEM OB-1 y of MF y9 2013 Budget Calendar City of Medina, Washington Statutory Planned/Actual Dates Dates 2012 Budget Process No legal March 26, 2012 Council Retreat to update 2012 Strategic Goals requirement July 31, 2012 June 11, 2012 Council holds Public Hearing on Capital Improvement Plan July 31, 2012 July 9, 2012 Council approves Capital. Improvement Plan No legal July 23, 2012 Council holds Study Session to analyze 2012 requirement Expenditures and Revenues to provide direction for 2013 budget preparation Sept.10, 2012 Aug. 1, 2012 Department Directors begin preparing 2013 Budget Requests. No legal Aug. 13, 2012 Council holds Preliminary Public Hearing to gather input requirement on 2013 Budget Oct. 1, 2012 Aug. 20, 2012 Department Directors 2013 Budget requests submitted to Finance Director and City Manager. Oct.1, 2012 Sept. 10, 2012 City Manager provides the 2013 draft Preliminary budget to the City Council including yearend 2012 Revenue and Expenditure projections No legal Sept. 24, 2012 Council holds a study session on 2013 Preliminary requirement Budget Nov. 2, 2012 Oct. 8, 2012 City Manager files 2013 Updated Preliminary Budget & Budget Message with the City Clerk and the City Council. Prior to Oct. 8, 2012 Council holds Public Hearing on Preliminary Budget November 30, 2012 No legal Oct. 22, 2012 Council holds a work session on 2013 Final Budget requirement No later than Nov. 2 through City Clerk publishes notice of filing of 2013 Preliminary Nov 2, though Nov. 15, 2012 Budget with the City Clerk and publishes notice of public Nov. 15, 2011 hearing on final budget once a week for two consecutive weeks Nov. 19, 2012 Nov. 13, 2012 Copies of proposed final budget are made available to the public at the Regular City Council meeting Dec. 3, 2012 Nov. 13, 2012 Council holds final public hearing and sets the 2013 Property Tax Levy to certify property tax levy to King County Assessor's Office Dec. 31, 2012 Nov. 13, 2012 Council adopts Final 2013 Budget at the Regular Monthly City Council meeting. After Adoption As soon as final Copies of 2013 Budget are available to the public and document is filed with the Washington State Auditor's Office, MRSC, printed. AWC, and Bellevue Library. Medina City Council Regular Meeting ITEM 013-2 Monday, Sept. 10, 2012 AGENDA BILL Subject: 2012 Holiday Schedule Category: Consent Ordinance Public Hearing City Council Business Resolution Other— Discussion Prepared By: Donna Hanson Summary: In September 2007 City Council approved the closure of city hall on Monday December 24th due to the fact that Medina's limited staff makes it difficult to accommodate all employee leave requests without adversely impacting the ability to keep city hall open. 2012 again has December 24th on a Monday when very few if any people would come to city hall on business and most staff would be requesting vacation. Attachment(s): Resolution Minimal savings for city hall closure. Compensatory time for Budget/Fiscal Impact: police will be scheduled to avoid additional overtime Staff Recommendation:A royal City Manager Approval: ve to adopt Resolution to allow closure of city hall on December 24, 2012 for one year only which will result in 8 Proposed Council Motion: additional holiday hours for all employees. CITY OF MEDINA RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DECLARING MONDAY, DECEMBER 24, 20125 AS A CITY HALL CLOSURE WHEREAS, December 25, 2012, Christmas Day, falls on a Tuesday and it is anticipated that there will be minimal public use of City services on Monday, December 24, 2012; and WHEREAS, Medina's small City Hall staff size makes it difficult to accommodate all employee leave requests without adversely impacting the ability to keep City Hall open and properly operating; and WHEREAS, Christmas Eve is traditionally devoted to family affairs and holiday preparation; and WHEREAS, this year's calendar provides a unique opportunity to express the City's appreciation for its employees through the award of an additional holiday without inconveniencing residents who otherwise will likely be preoccupied readying themselves for the holidays; now therefore THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: That City of Medina offices will be closed to the public on December 241 2012, this year only, and all employees shall be credited with a paid day of work. Police or other personnel unable to take the day off shall be credited with 8 hours of compensatory time. PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS 10th DAY OF SEPTEMBER, 2012. Michael Luis, Mayor Approved as to form: Kari Sand, City Attorney Attest: Rachel Baker, City Clerk Medina City Council Meeting ITEM OB-3 Monday September 10, 2012 AGENDA BILL Ordinance Amending MMC 15.20.010 Relating to Level 1 Construction Subject: Mitigation Plan Requirements Category: Consent 0 Ordinance Public Hearing City Council Business Resolution Other- Discussion Prepared By: Robert J. Grumbach, AICP Summary: In 1994, the City first adopted review procedures pertaining to the negative impacts on neighboring properties and public streets caused by construction projects. The rules require a construction mitigation plan for all projects requiring a building permit. Defined by code as construction mitigation plans, the review procedures take the form of a Code of Conduct or a Level 1 or Level 2 Tailored Construction Mitigation Plan. The Code of Conduct contains prescriptive measures for reducing construction impacts and is a Type 1 decision similar to how we approve a building permit. Level 1 and Level 2 Tailored Construction Mitigation Plans contain prescriptive measures and applicant-proposed measures for reducing construction impacts and are Type 2 and Type 3 decisions respectively. They involve public noticing and commenting, and for the Level 2 Tailored Construction Mitigation Plan a public hearing. Whether to apply a Code of Conduct or a Level 1 or Level 2 Tailored Construction Mitigation Plan is determined by the criteria in MMC 15.20.010. Included in the criteria are two — one calling out any project within 600 feet of a school and the other calling out any construction within a setback on a building or structure located in the setback - that trigger a Level 1 Tailored Construction Mitigation Plan review process. These criteria, as written, are broad in their reach and do not account for the magnitude of construction impact a project might actually cause. Generally the magnitude caused is proportional to the size and type of construction activity occurring. Smaller projects generate fewer negative impacts than larger projects. Interior work is less impactful on neighboring properties than exterior work or site work. Overall, the requirements for construction mitigation plans and the projects applicants proposed have been reasonable. However, there are exceptions. Recently a simple chimney replacement triggered a Level 1 Tailored Construction Mitigation Plan because it was within 600 feet of a school. There are several incidences where a Level 1 Tailored Construction Mitigation Plan process was triggered for simple interior remodels because the interior work occurred within a portion of a building that was within a setback area. The magnitude of construction impacts generated by these projects was minimal, but these two criteria do not take this into consideration. When a Level 1 Tailored Construction Mitigation Plan review process is triggered, it adds between 1 ,000 and $2,000 cost to the applicant and more importantly it adds two to three months review time. The proposed ordinance would create an exception so that minor construction projects would not necessarily trigger Level 1 Tailored Construction Mitigation Plan process because of the project's location to a school or because interior building work happens Medina City Council Meeting ITEM 013-3 Monday September 10, 2012 within a setback area. However, it is important to be aware that other criteria still apply. For example: if a small project within 600 feet of a school was going to involve using a private lane to stage the construction, a Level 1 Tailored Construction Mitigation Plan would continue to be required. Attachment( Proposed Ordinance Budget/Fiscal Impact: None Staff Recommendation: AppKove City Manager Approval: M6*VJE W approve an Ordinance amending Section 15.20.010 of the Proposed Medina Municipal Code relating to the requirements for a Level 1 Council Motion: Construction Mitigation Plan ITEM OB-3 1 City of Medina, Washington 2 Ordinance No. 3 4 AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON 5 AMENDING SECTION 15.20.010 OF THE MEDINA MUNICIPAL CODE 6 RELATING TO THE REQUIREMENTS FOR A LEVEL 1 CONSTRUCTION 7 MITIGATION PLAN 8 9 10 WHEREAS, the Medina Comprehensive Plan contains policies aimed at 11 protecting the quality of the residential environment; and 12 13 WHEREAS, the City Council approved Ordinance No. 588 on July 11, 1994, last 14 amended by Ordinance No. 855, adopting procedures under which to review 15 construction activity to address those impacts that adversely affect neighboring property 16 owners and public streets; and 17 18 WHEREAS, the City intended to require mitigation measures for construction 19 activity which has negative impacts on the community; and 20 21 WHEREAS, certain minor construction activities that do not negatively impact 22 neighboring property owners and public streets have the same procedural review 23 requirements as construction activities which do have negative impacts on the 24 neighboring property owners and public streets; and 25 26 WHEREAS, the City Council wishes to lessen the review burden for certain minor 27 construction activities that do not have a negative impact on neighboring property 28 owners and public streets; and 29 30 WHEREAS, pursuant to WAC 197-11-800(19), adoption of a regulations 31 pertaining solely to procedures and containing no substantive standards respecting use 32 or modification of the environment and is categorically exempt from the State 33 Environmental Policy Act. 34 35 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, 36 DO ORDAIN AS FOLLOWS: 37 38 Section 1. Amendment of Level 1 CMP Criteria. Section 15.20.010 of the 39 Medina Municipal Code is amended to read as follows: 40 A. The requirements of this chapter shall apply to all construction projects requiring a 41 building permit issued by the city. Unless waived by the city manager or city 42 manager's designee, a construction mitigation plan application shall be submitted 43 with all applications for building permit. Projects constructed in multiple phases shall 44 be considered as a single project for determining the type of the construction 4.5 mitigation plan, for identifying construction impacts, and for evaluating proposed 46 mitigation measures. 47 B. All construction projects shall comply with the requirements of the Medina 48 construction code of conduct or a tailored construction mitigation plan. 49 C. A tailored construction mitigation plan shall be required if a proposed project meets 50 one or more of the conditions outlined in subsection (C)(1) or (2) of this section. 51 1. Level 1. 1 of 2 ITEM OB-3 1 a. Total floor area of all structures or portions of structures which are the subject 2 of the permitted construction exceeds 25 percent of lot area and 3,000 3 square feet; 4 b. Total project cost is estimated to exceed $750,000; 5 c. On-site parking for at least three vehicles associated with the construction 6 activity is not available; 7 d. Power, water, or sewer service to any other property within Medina will be 8 interrupted on more than one occasion during construction; 9 e. Construction is proposed within the building setback(s) on a building structure 10 that is located in a setback area, excluding construction that is entirely interior 11. to the building, including replacing of windows and doors not involving any 12 framing or exterior alterations; 13 f. Use of private lane or shared driveway is proposed for parking, staging of 14 construction-related vehicles, loading or off-loading of equipment, or loading 15 or off-loading of materials; 16 g. Project is located within 600 feet of the Medina Elementary School, the 17 Bellevue Christian School, or the Saint Thomas School, excluding_projects 18 with total construction costs of less than $50,000 and involving excavation 19 and/or importing of fill of less than 25 total cubic ayrds. 20 2. Level 2. 21 a. Total construction costs exceed $1,500,000. This cost figure shall be updated 22 annually by applying the consumer price index for each year after the date of 23 the ordinance codified in this chapter. 24 b. Total quantity of excavated soils exceeds 2,000 cubic yards. 25 c. Construction activities (except as exempt per MMC 18.12.110) occur in 26 landslide hazard area. 27 d. Use of tower crane during construction. 28 29 Section 2. Severability. If any section, sentence, clause, or phrase of this 30 ordinance should be held to be invalid or unconstitutional by a court of competent 31 jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other 32 section, sentence, clause, or phrase of this ordinance. 33 34 Section 3. Effective Date. This ordinance shall take effect five (5) days after 35 its publication or the publication of a summary of its intent or contents. 36 37 PASSED BY THE CITY COUNCIL ON THIS DAY OF 2012 AND SIGNED 38 IN AUTHENTICATION OF ITS PASSAGE ON THE DAY OF 2012. 39 40 41 42 Michael Luis, Mayor Approved as to form: Attest: Bruce Disend, City Attorney Rachel Baker, City Clerk 43 2 of 2 ITEM OB-4 of MEElIq MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduledfor 6:30 pm,at City hall(unless noticed otherwise). JANUARY 9,City Council Special Meeting,5:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.140(4)(a)(b);RCW 42.30.110(1)(i) Disend Completed. JANUARY 9,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Oath of Office Council Members Decker and Luis Baker Completed. Election Election of 2012-2013 Mayor Baker Luis elected Mayor. Election Election of 2012-2013 Deputy Mayor Mayor Phelps elected Deputy Mayor. Motion carried to support program.Vote Presentation Eastside Pathways(Bill Henningsgaard) 7-0. Motion carried to approve agenda.Vote 7- Other Business Draft 2012 Legislative Agenda Hanson 0. Other Business 2012 Council Retreat and Meeting Schedule Hanson Discussion held. JANUARY 30,City Council Special Meeting/Study Session,6:00 pm Item Type Topic Presenter Council Action Discussion WCIA Liability Coverage Lew Leigh Completed Discussion City Council Guidelines,Ground Rules, RCW Overview Disend Completed FEBRUARY 13,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Consent Agenda 2011 Financial Year End Report Adams Approved.Vote 7-0. Proposed Ordinance Update MMC 10.40.070 and Consent Agenda 10.76.010 (Failure to Appear) Thomas Adopted Ordinance No.884.Vote 7-0. Approval of Professional Services Consultant Contract, Other Business Engineering Services Grumbach Approved Agreements.Vote 7-0. MARCH 12,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Consent Agenda ARCH 2012 Work Plan and Interlocal Agreement Hanson Approved.Vote 6-0(Dicharry Absent). Resolution No.355 Approved.Vote 6-0 Consent Agenda ARCH 2012 Proposed Funding Sources Resolution- Dicharry Absent). Approval of Interlocal Agreement for Public Works Grant Funds Between King County Flood Control Zone Consent Agenda District and the City of Medina Willis Approved.Vote 6-0(Dicharry Absent). Consent Agenda Emergency Committee 2012 Work Plan Thomas Approved.Vote 6-0(Dicharry Absent). Approval of Regional Aerial Mapping Funding Consent Agenda Agreement and GIS Consultant Services Agreement Willis Approved.Vote 6-0(Dicharry Absent). Approved,4-2(Boyd, Decker,Luis,Phelps in favor; D. Lee,J. Lee opposed; Dicharry Other Business 84th Avenue NE Project Award Willis absent) MARCH 26,City Council Special Meeting/Retreat;St.Thomas Church Conference Room,4:00 pm Item Type Topic Presenter Council Action Discussion 2012 Department Work Plans Dept Directors Completed. Discussion 2012 Strategic Goals Council Completed. Discussion 2012 Regional/Committee Assignments Council Completed. ITEM OB-4 of M 1;; MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm,at City hall(unless noticed otherwise). APRIL 9,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Consent Agenda Approval of 2012 Council Strategic Goals Hanson Approved.Vote 5-0(Boyd,J.Lee Absent). Consent Agenda Approval of Arbor Day Proclamation Willis Approved.Vote 5-0(Boyd,J.Lee Absent). Approval of Professional Services Agreement for Consent Agenda Aquatic Weed Control Willis Approved.Vote 5-0(Boyd,J.Lee Absent). Approval of Professional Services Agreement for Consent Agenda Medina Park Ponds Water Quality Willis Approved.Vote 5-0(Boyd,J.Lee Absent). District for Funding Medina Parks Water Quality Consent Agenda Program Willis Approved.Vote 5-0(Boyd,J. Lee Absent). Approval of Ordinance Clarifying Exemption for Fence Ordinance Number 885 approved.Vote 5- Consent Agenda Permit Grumbach 0(Boyd,J. Lee Absent). Sign program approved.Vote 5-0(Boyd,J. Other Business Park and Gateway Signs Willis Lee Absent. Study Session Discussion introduction and Schedule for SMP Grumbach Completed. APRIL 23,City Council Special Meeting/Study Session,Time TBD Item Type Topic Presenter Council Action Discussion Shoreline Master Program Update Grumbach Completed. Discussion Tree Code Update Grumbach Completed. MAY 14,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Consent Agenda Hunts Point Police Services Agreement Thomas Contract Approved.Vote 7-0. Confirmation of Appointment to Planning Commission Patrick Halcomb Appointed to fill Consent Agenda Position 3 Mayor remaining term.Vote 7-0. Approval of Contract Amendment 2 with The Consent Agenda Watershed Company for SMP Consultants Grumbach Contract Approved.Vote 7-0. Public Hearing Shoreline Master Plan Grumbach Public Hearing Tabled to 06/12/2012. Other Business Ordinance Adoptiong Shoreline Master Plan Grumbach Matter Tabled to 06/12/2012. Discussion and Potential Action Related 84 Ave NE Other Business Pedestrian Pathway Willis Matter Tabled to 09/10/2012. Other Business Contract Award for Crack Seal on Overlake Drive Willis Contract Approved.Vote 7-0. Discussion Held. Hearing Scheduled Other Business Draft Six-Year CIP/TIP(2013-2018) Introduction Willis 06/12/2012. Authorize Call for Bids for Phase 2 Surveillance Other Business Cameras Thomas Call for Bids Authorized.Vote 7-0. ITEM OB-4 of M9 MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm,at City hall(unless noticed otherwise). U E 414,JUNE 12,City Council RegulaF Special Meeting,6:00 pm Item Type Topic Presenter Council Action Executive Session Labor Hanson Completed. Resolution Adopting Employee Wellness and Consent Agenda Recognition Program Hanson Resolution No.356 Approved.Vote 7-0. Consent Agenda Authorization to Surplus Police Vehicle#9 Thomas Approved.Vote 7-0. Consent Agenda Acceptance of NE 12/Lk WA Blvd Project Willis Approved.Vote 7-0. Public Hearing Held.Action Scheduled Public Hearing Draft Six-Year CIP/TIP(2013-2018) Willis 07/09/2012. Public Hearing Shoreline Master Plan Grumbach Public Hearing Held. Other Business Ordinance Adoptiong Shoreline Master Plan Grumbach Ordinance No.886 Adopted.Vote 7-0. Discussion Held. Further Discussion Planned for July or September Study Other Business Tree Code Discussion Grumbach Session. Contract Awarded to Statewide Security. Other Business Award Phase 2 Surveillance Camera Contract Willis Vote 6-1(Boyd). JULY 9,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Reports& Recognition of Outgoing Planning Commission an Announcements Park Board Volunteers Mayor Completed. Consent Agenda Adoption of Six-Year CIP/TIP and Resolution Willis Adopted Plan&Resolution 357.Vote 7-0. Amendment to Comprehensive Plan to Create a Park Public Hearing Plan Willis Completed. Adoption of Ordinance to Approve Amendment to Other Business Comprehensive Plan to Create a Park Plan Willis Adopted Ordinance No. 887.Vote 7-0. Study Session Tree Code Discussion Grumbach Completed. JULY 23,City Council Special Meeting/Study Session,6:00 pm Item Type Topic Presenter Council Action Discussion 2013 Budget Adams/Hanson Completed. AUGUST 13,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(i) Disend Completed. Transfer approved with amendment to give transfer priority to City of Bellevue. Consent Agenda Transfer of Emergency Communications Coach Thomas Vote 7-0. Approval of Professional Services Agreement:Shop Agreement approved.Vote 5-2(D. Lee Consent Agenda Study Willis and J. Lee opposed) Confirmation of Personnel Committee Peter Papano appointed to Planning Recommendations to Park Board and Planning Commission and Miles Adam appointed to Consent Agenda Commission Mayor Park Board. Public Hearing 2013 Preliminary Budget Adams/Hanson Completed. Other Business SEPA Changes Discussion Grumbach Completed. Other Business Medina Park Pond Outlet Control Contract Award Willis Contract award approved.Vote 7-0. Jet Noise Discussion(Council member Boyd requested Other Business at meeting)Completed. Of M ITEM OB-4 yv MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduledfor 6:30 pm,at City hall(unless noticed otherwise). SEPTEMBER 10,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Presentation Jet Noise Allyson Jackson Consent Agenda SEPA Ordinance Grumbach Consent Agenda Recovery Month Proclamation Mayor Consent Agenda Approval of Purchase of Flood Control Device Willis Consent Agenda Approval of TIP Grant Application Willis Other Business 2013 Preliminary Budget-Draft Adams/Hanson Other Business City Hall November&December Holiday Schedule Hanson Other Business CMP Ordinance Amendment Grumbach SEPTEMBER 24,City Council Special Meeting/Study Session,6:00 pm Item Type Topic Presenter Council Action Discussion 2013 Budget Adams/Hanson Discussion 84 Ave NE Pathway Discussion Willis OCTOBER 8,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Public Hearing 2013 Preliminary Budget Adams/Hanson Other Business Utility Tax Ordinance Adams/Hanson Other Business 2012/2013 Fee Schedule Update(Draft) Grumbach OCTOBER 22,City Council Special Meeting/Study Session,6:00 pm Item Type Topic Presenter Council Action Discussion 2013 Preliminary Budget Adams/Hanson NOVEMBER 13(Tuesday),City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action Consent Agenda Resolution Adopting Fee Schedule Update Public Hearing 2013 Preliminary Budget Adams/Hanson Public Hearing 2013 Property Tax Levy Other Business Adoption of 2012 Budget Amendment Ordinance Adams/Hanson Other Business Adoption of 2013 Annual Budget,Ordinance and Salary Schedule Other Business Adoption of 2013 Property Tax Levy and Resolution DECEMBER 10,City Council Regular Meeting,6:30 pm Item Type Topic Presenter Council Action