HomeMy WebLinkAbout10-08-2012 - Agenda PacketMEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
OCTOBER 8, 2012
6:30 PM
MAYOR
MICHAEL LUIS
DEPUTY MAYOR
KATIE PHELPS
COUNCIL MEMBERS
PATRICK BOYD
JAY DECKER
DOUG DICHARRY
DAVID LEE
JANIE LEE
CITY MANAGER
DONNA HANSON
CITY ATTORNEY
BRUCE DISEND
KARI SAND
CITY CLERK
RACHEL BAKER
CALL TO ORDER 6:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue related to city business,
excluding public hearings. To ensure equal opportunity for the public to comment, a speaker’s
comments shall be limited to three minutes per person, per meeting. Those who have service
requests or complaints are encouraged to first bring such matters to the city manager for prompt
attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take
action on official City business. In order to accomplish all the business on the agenda and be
respectful of everyone’s time, Council Members will not be able to engage in dialogue with individual
members of the audience.
REPORTS AND ANNOUNCEMENTS
RA-1: Mayor
RA-2: Council
RA-3: Advisory Boards/Commissions/Committees
RA-4: City Manager, Staff
Medina City Hall | 501 Evergreen Point Road | PO Box 144 | Medina, WA 98039
425-233-6400 | www.medina-wa.gov
Medina City Council October 8, 2012 Page 2 of 2
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of September 10, 2012 City Council Special & Regular Meeting Minutes
CA-2: Approval of September 24, 2012 City Council Special Meeting Minutes
CA-3: Approval of September, 2012 Check Register
CA-4: Receipt of Approved July 16, 2012 Park Board Meeting Minutes
CA-5: Receipt of Approved July 18, 2012 Emergency Committee Meeting Minutes
CA-6: Receipt of Approved August 28, 2012 Planning Commission Meeting Minutes
PUBLIC HEARINGS
PH-1: 2013 Preliminary Annual Budget
OTHER BUSINESS
OB-1: 2013 Preliminary Annual Budget
OB-2: Draft 2013 Fee Schedule Update
OB-3: Adoption of Ordinances Amending Real Estate Excise Tax 1 and 2
OB-4: Adoption of Ordinance Regarding Civil Service Rules
OB-5: City Council Agenda Calendar
PUBLIC COMMENT
Comment period limited to ten minutes. Speaker comments limited to one minute per person.
ADJOURNMENT
2012 Regular Meetings:
Tuesday, November 13, 2012; 6:30 pm
Monday, December 10, 2012; 6:30 pm
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ITEM RA-4
CITY OF MEDINA
Office of the City Manager
Date October 8, 2012
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
1. We scheduled a Finance Committee meeting for Friday October 5th to review the 2012
September year to date figures and the year end forecasts in order to bring the revised 2013
preliminary budget back to Council. The Council packet for the October 8th Regular Council
meeting will not be delivered until after the Finance Committee meeting on Friday the 5th. It
is not a long agenda or a thick packet so Council members should have adequate time to
study the documents before the Monday meeting.
2. Our City Hall building contractor was back in city hall this week working on the warranty
punch list. We have not had major warranty concerns with our systems or construction.
The most consistent concern is with doors not operating or closing properly. The contractor
has told me the reason for this, in his opinion, is the building has settled a bit. We continue
to try and find an affordable solution to the bright exterior light fixtures. So far we have
installed the lowest watt bulbs, tried removing a bulb which turns out the entire fixture, and
considered painting the interior of the fixture, but that could nullify the safety rating.
3. The second annual Richard’s run took place starting at 8:30 am on Saturday September
29th. There were approximately 400 participants this year with several of those from
Medina, Hunts Point, and Clyde Hill. The event raised approximately $10,000 for the
treatment of pediatric cancer. Police officers along with thirteen volunteers assisted with
temporary road closures. There was also one employee from Public Works who assisted as
well. There were no major incidents associated with the event and all roads were reopened
approximately one hour after the event started.
4. “Shredder Day & Drug Take Back” event also occurred on Saturday, September 29 from
10:00 am to 2:00 pm at the Medina City Hall. Approximately 150 people participated and we
collected 9,000 pounds (4-1/2 tons) of documents. Officer Morovics collected 40 pounds of
unused, expired drugs for DEA’s Drug Take Back Program. Linda Crum said that everyone
expressed what a great service and encourages the City to continue this event. The next
Shredder Day & Drug Take Back” event is planned for May at Medina Park.
5. The State Auditor’s Office will issue the 2011 Audit Reports on October 8, 2012. Evidently
our final audit report was delayed because the Single Audit entities (Federal Reporting
Entities) had an earlier deadline, so they took priority over the Non-Single Audit entities.
6. We met with the Teamsters and the mediator twice last week and are scheduled to meet
again when the mediator is available near the end of the month. The mediator seems to be
very helpful, competent, and diligent. We all want to reach a solution but it is still going to
take more work.
ITEM RA-4
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
October 4, 2012
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Rachel Baker, Central Services
Subject: Central Services Department Monthly Report
OCTOBER AND NOVEMBER PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Bellevue Fire Department Open House Sat, Oct 6 10 am - 4 pm Bellevue Fire Dept.
CityCouncil Regular Meeting Mon, Oct 8 6:30 pm Medina City Hall
Public Hearing: Draft 2013 Prelim Budget Mon, Oct 8 6:30 pm Medina City Hall
Park Board Meeting Mon, Oct 15 6:00 pm Medina City Hall
CityCouncil Study Session Mon, Oct 22 6:30 pm Medina City Hall
Planning Commission Tues, Oct23 6:00 pm Medina City Hall
Dept of Ecology: SMP Public Hearing Thurs, Oct 25 TBD Medina City Hall
General Election Day, Ballots Due Tues, Nov 6
Veterans’ Day Observed: City Offices Closed Mon, Nov 12
City Council Regular Meeting *Tues, Nov 13 6:30 pm Medina City Hall
Public Hearing: 2013 Annual Budget *Tues, Nov 13 6:30 pm Medina City Hal
Public Hearing: 2013 Property Tax Levy *Tues, Nov 13 6:30 pm Medina City Hall
Civil Service Commission Hearing Wed, Nov 14 Medina City Hall
Park Board Meeting Mon, Nov 19 6:00 pm Medina City Hall
Hearing Examiner Wed, Nov 21 5:30 pm (tent.) Medina City Hall
Thanksgiving Observed: City Offices Closed Thurs, Nov 22 and Fri, Nov 23
Planning Commission Tues, Nov 27 6:00 pm Medina City Hall
Note November City Council meeting will be held on Tuesday, November 13 due to Veterans’
Day holiday occurring on Monday, November 12.
Meetings are publicly noticed on the City’s three official notice boards, City website, and via
Govdelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle
Times. Public meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of September, the City issued 30 bulletins amounting to a total
of 10,616 bulletins emailed to subscribers, approximately 22.4% were opened. A summary is
attached.
Postcards: Council’s “October, 2012” postcard will be sent to the printer during October and mailed,
distributed via Govdelivery and posted online. For the remainder of the year, notice will be provided
on the postcard informing residents production will cease in2013 and to sign up for email
notifications from the City for current news and events.
ITEM RA-4
Website Hits: The attached report identifies hits on the City’s website pages during the month of
September.
VOLUNTEER SERVICE OPPORTUNITY
The City continues to recruit for a vacancy on the Medina Planning Commission. The term for this
position will expire June 30, 2014. To date, the City has received one application.
PUBLIC RECORDS REQUESTS
As of September 30, 160 public records requests have been received by central services during
2012. Of these, five remain open and the City is responding in installments. Staff continues to
respond in installments to two 2011 requests, as well. A quarterly report is attached.
PASSPORTS
During the month of September, 14 passport applications were processed at City Hall. A total of
267 have been processed during 2012. For comparison, between January 1 and September 30,
2011, 221 applications were processed by staff.
KING COUNTY ELECTIONS
October 8 is the deadline to register for the November 6 general election.
Ballots are mailed 20 days prior to the election and earlier to military and overseas voters. When a
ballot isn’t received within 10 days of Election Day, contact the Elections Office at 206-296-VOTE
8683). Registration status and other information can be checked online using the Voter Guide.
King County Elections should be contacted right away concerning lost or damaged ballots.
Ballots can be returned through the US Postal Service using a first class stamp or at a ballot drop
box. The deadline to return ballots is Election Day. Ballots must be postmarked by Election Day or
in a ballot drop box by 8 pm on that day.
Ballot drop boxes are permanent fixtures. By law, ballots cannot be accepted after 8 pm on
Election Day. Drop boxes are available October 18 - November 5, 24-hours a day and Election Day,
November 6, from 12 am to 8 pm.
For the 2012 general election, King County Elections added temporary collection points that close
at 8 pm on Election Day. Ballot drop off vans will be available November 2, 3, 4 and 5 from 10 am
to 5 pm and on Election Day, November 6, from 7 am to 8 pm.
Drop box and temporary collection locations can be found online at King County Elections
http://kingcounty.gov/elections.aspx.
Use the Ballot Tracker on the King County Elections website to track your ballot’s progress.
GET CONNECTED! STAY INFORMED! SIGN UP FOR MEDINA E-NOTICES.
RECEIVETHE CITY UPDATES YOU WANT, DELIVEREDRIGHTTOYOUR EMAIL INBOX!
Visitwww.medina-wa.govand clickonE-Notice Program.
Govdelivery Report: 09/01/2012-09/30/2012 ITEM RA-4
Sent Date Bulletin Subject
Total
Recipients
Total
Delivered
Unique
Email
Opens
Unique
Email
Open Rate
Bulletin
Links
Included
Unique
Bulletin
Link Clicks
Wireless
Recipients
09/28/12 Medina Traffic Alert on Saturday, September 29 678 671 192 29.4 6 13 18
09/28/12 Medina Development Notice - 8426 Overlake Dr. W.144 144 14 10.1 6 7 5
09/27/12 2012 Voter and Election Information 675 669 181 27.8 7 3 17
09/27/12 Drug Take Back & Doc Shredding at Medina City Hall 9/29 676 670 148 22.7 5 2 17
09/27/12 Emergency Preparedness Committee Minutes Approved 145 145 11 7.9 6 4 5
09/21/12 Medina Park Board Meeting Minutes Approved 140 140 17 12.6 6 5 5
09/21/12 Medina Planning Commission Meeting - Sept. 25, 2012 281 281 71 25.7 6 9 5
09/20/12 REMINDER - Eastside Closure This Weekend, Sept. 21-24 761 753 140 21.3 6 3 96
09/20/12 Development Notice 3640 Evergreen Point Road 143 143 13 9.4 6 4 5
09/18/12 Week of Sept. 17 - Medina City Manager Update 337 336 65 20.1 5 2 13
09/18/12 City Council Special Meeting (Study Session) 9/24/2012 362 362 110 30.8 6 18 5
09/18/12 City Council Special Meeting (Study Session) 9/24/2012 148 148 15 10.4 6 4 4
09/18/12 Medina City Council Potential Quorum Sept. 20, 2012 148 148 14 9.7 6 2 4
09/13/12 09/25/2012 Medina Planning Commission Meeting Notice 149 149 16 11.1 6 3 5
09/13/12 September 17, 2012 Park Board Meeting Agenda Packet 260 260 61 24 6 7 6
09/12/12 9/15 -Personal Preparedness, CPR, First Aid Classes 456 455 81 20.1 7 3 53
09/12/12 REMINDER - SR-520 Closure, Sept 13-14 758 749 149 22.8 6 14 95
09/12/12 Sept 10, 2012 Medina Council Meeting Audio 150 150 21 14.6 6 3 6
09/11/12 Approved Ordinances 888, 889 and Resolution 358 187 187 41 22.8 8 12 7
09/11/12 City of Medina, City Council Action/PlanningCalendar Updated 174 174 28 16.7 10 7 6
09/10/12 City Council 8/13/2012 Meeting Minutes Approved 175 175 30 17.8 5 5 6
09/10/12 City of Medina, City Council Meeting, 09/10/2012 Supp Doc 364 364 97 27.1 8 23 6
09/07/12 City of Medina, City Department Monthly News: Sept 2012 485 484 115 24.7 10 62 19
09/07/12 REMINDER - SR520 CLOSURES 751 743 156 24 6 5 94
09/06/12 City of Medina, City Council 09/10/2012 Agenda Packet 363 363 91 25.5 7 21 6
09/06/12 September 17, 2012 Park Board Meeting Notice 150 150 19 13.1 6 3 5
09/05/12 City of Medina City Council Meeting Notice Posted: 09/10/2012 151 151 14 9.6 6 7 5
09/05/12 108th AVENUE NORTHEAST ON-RAMP CLOSURE 745 737 148 23 4 0 92
09/05/12 September 2012 - Medina City Council Postcard 578 570 159 28.3 6 46 9
09/04/12 City of Medina Development Notice - 7777 Overlake Dr. West 145 145 18 13 6 4 6
10,679 10,616 2,235 22.40%6.3 301625SeptemberTotals
Govdelivery Report: 09/01/2012-09/30/2012 ITEM RA-4
Sent Date Bulletin Subject
Total
Recipients
Total
Delivered
Unique
Email
Opens
Unique
Email
Open Rate
Bulletin
Links
Included
Unique
Bulletin
Link Clicks
Wireless
Recipients
10,679 10,616 2,235 22.40%6.3 301 625
August 11,127 11,097 19%556
July 10,397 10,385 336
June 8,986 8,899 352
May 4,410 4,349 275
April 5,622 5,570 198
Date Sent Top 10 Most Read Bulletins
Emails
Opened
09/28/12 Medina Traffic Alert on Saturday, September 29 192
09/27/12 2012 Voter and Election Information 181
09/05/12 September 2012 - Medina City Council Postcard 159
09/07/12 REMINDER - SR520 CLOSURES 156
09/12/12 REMINDER - SR-520 Closure, Sept 13-14 149
09/27/12 Drug Take Back & Document Shredding at Medina City Hall on September 29 148
09/05/12 108th AVENUE NORTHEAST ON-RAMP CLOSURE 148
09/20/12 REMINDER - Eastside Closure This Weekend, Sept. 21-24 140
09/07/12 City of Medina, City Department Monthly News: September, 2012 115
09/18/12 Medina City Council Special Meeting (Study Session) Sept. 24, 2012 110
Comparisons:
September Totals
2012 Public Records Requests ITEM RA-4
ItemNumber:
Date
Received:Requesting Party: Description:
Date
Promised:
Date
Delivered:
Estimated
Extension Denial Date:
2012-001 01/11/2012 Wygal, Robert Architect on record for the318 Overlake Drive E Permit. (Requester actually wanted records for 8925 Groat Pt.)01/17/12
2012-002 01/12/2012 ABSConstruction We are requesting a site plan for the property located at 8160 NE 24th to submit for apermit 01/25/12
2012-003 01/12/2012 Levy, Nat (Bellevue Reporter)"I was wondering if you had a copy of the city's response to the Chen federal lawsuit of Dec. 16 you couldsend me way?"01/12/2012
2012-004 01/23/12 DME Construction boundary survey, lastremodel blueprints & plans Property Addressed: 2242 70th AveNE 98039 01/25/12
2012-005 01/24/12 DME Construction boundary survey, approved blue prints for previous remodel of house Property Addressed: 2242 79thAve NE, Medina 01/25/12 01/25/12
2012-006 01/24/12 Forbes, Susan Corrected below. This closed and replaced with 2012-007.01/26/12
2012-007 01/26/12 Forbes, Susan
Corrected version above) All email communication and other records which in any way relates to Case No. 11-2-26494-7. Whether a
government or private computer or electronic device was used, it's subject to the PRA. SeeMechling v. Monroe 03/05/2012
03052012,
03082012
2012-008 01/25/12 Issaquah Glass, Inc.I am looking for the date a remodel permit was issued to Stark Construction for a project done in 2010 Property Addressed: 3602 01/31/12 01/26/12
2012-009 01/09/12 Silva, Paul Photograph issued permits 01/09/12 01/09/12
2012-010 01/09/12 Voorhees, Fred Complete file for 3438 EPR 01/09/12 01/09/12
2012-011 01/17/12 Graumann, Norman Approved plans for house lated at 3645 Evergreen Pt. Road 01/19/12 01/19/12
2012-012 01/10/12 Wen, Sheree 3245 EPR, all documents 01/17/12 01/17/12
2012-013 01/27/12 Forbes, Susan
Case 11-2-26494-7 is Shawn Whitey Vs. City of Medina. In addition to therequest below Iwould also like a copy of all the CityAttorney
billsrelated to this.03/05/12 03/05/12
2012-014 02/06/12 Arieff, Vladimir Inspection to cover report and ok to insulate 2593 site and 2424 79th Ave. NE 02/06/12 02/06/12
2012-015 01/13/12 Suver, Leo All approved Variances for the last four years for 104 Overlake Drive E.01/18/12 01/13/12
2012-016 01/27/12 Suver, Leo Submittal documents for the Entezar Variance 1172. Specifically documents used to establish grade and buildingheights in variance.02/02/12 02/01/12
2012-017 02/07/12 Harris, John Building plans for 7627 NE 10th Street 02/07/12 02/07/12
2012-018 02/08/12 Silva, Paul Building permitplans 02/08/12 02/08/12
2012-019 02/08/12 Smith, Peggy Requesting to review file related to CMP 12-003, 811 82nd Ave. NE 02/08/12 02/08/12
2012-020 02/20/12 hokanson, eric Mark Thomas employment contract 02/23/12 n/a 02/23/12
2012-021 02/20/12 hokanson, eric All records of receipts, work orders, gas receipts, invoices and statements by the Medina Police at the Old Bellevue Chevron since Chief 02/23/12 02/23/12
2012-022 02/20/12 hokanson, eric Chief Mark Thomas personnel file.03/09/12 03/08/12
2012-023 02/23/12 David Glassman
Building Permit Documents that include a site survey. (I want to learn the nameof thesurveying firm who established benchmarks in the
immediatevicinity of the property of a friend) Property Addressed: 8435 ne 9th St 02/29/12 02/27/12
2012-024 02/23/12 David Glassman
Building permitapplications that include a sitesurvey. (I want to learn the name of the surveying firm) Property Addressed: 8446 NE 9th
St.02/29/12 02/27/12
2012-025 02/23/12 David Glassman
Building Permit Application documents that includea site survey (I wantto knowthe name of the surveying firm who did the survey)
Property Addressed: 8449 NE 9th St 02/29/12 02/27/12
2012-026 02/14/12 Sandy Lund CMP File 7627 NE 10th 02/14/12 02/14/12
2012-027 02/14/12 David Koopmans Variance File 104 Overlake 02/14/12 02/14/12
2012-028 02/16/12 Stephen Preston FileC-3092, 7620 NE 32nd St.02/16/12 02/16/12
2012-029 02/27/2012 Nancy Lukacs Recording of public hearing held on 2/22/12 re Burnstead variance request Property Addressed: 104 Overlakd Drive E.02/29/12 02/29/12
2012-30 03/01/12 David McGrath Permits issued for dock at 8315 ODW (1990 approx.) Vacation of interest in joint dock at 8305 - 8315 ODW 03/07/12 03/05/12
2012-31 03/02/12 Paul Silva Issued building permits 03/02/12 03/02/12
2012-32 03/09/12 Jones, Jason just a quickmarket anls. We would like to request a list of newsingle familypermits applied in the last 60 days, I would only like a list of 03/13/12
2012-33 03/12/12
Gibran Hashmi - Cascadia PM
Agent for Verizon Wireless
TUP No. 279 (TemporaryUse Permit) Verizon Wireless. Requesting opportunity to review file at front counter.North side of SR 520, west
of Evergren Point Road (Northeast corner of he SR 520 construction staging area) Tax Parcel: 2425049177 03/13/12 03/13/12
2012-34 03/14/12 Mary L. Norris
Any Building permits or any documentation related to 3254 78th Place NE Medina, WA 98039 Property Addressed: 3254 78th Place NE,
Medina, WA 98039 03/16/12 03/16/12
2012-35 03/16/12 Mary L. Norris
Any Building permits or any documentation related to 3254 78th Place NE Medina, WA 98039 Property Addressed: 3254 78th Place NE,
Medina, WA 98039 03/16/12 03/16/12
2012-36 03/12/12 Whitney, Shawn
All email correspondence prepared by, issued by and received by City of Medina employee, Linda Crum for the period November 15,
2010 through March 15, 2011. This request includes all inter-agency, inter-office staff correspondence as well as correspondence
between Ms. Crum and any other person or entity.
05042012,
05312012,
08312012,
07312012,
11302012
07312012
09302012
08312012
07312012
09302012
11302012
2012-37 03/12/12 Whitney, Shawn
All email correspondence prepared by, issued by and received by City of Medina employee, Donna Hanson for the period August 1, 2010
through October 31, 2010. This request includes all inter-agency, inter-officestaff correspondence as wellas correspondence between
Ms. Hanson and any other person or entity.
07/31/2012
08/31/2012
10152012
05/21/2012
008102012
08312012
07312012
08102012
08312012
10152012
2012 Public Records Requests ITEM RA-4
ItemNumber:
Date
Received:Requesting Party: Description:
Date
Promised:
Date
Delivered:
Estimated
Extension Denial Date:
2012-38 03/12/12 Whitney, Shawn
All invoices, bills, billing statements, and receiptsissued from or paid to attorneys, law firms, legalcounsel, legal assistants, paralegals,
documents clerks, or other staff including, but not limited to, statements that may have beenreviewed and/or approved onbehalf of
the Washington Cities Insurance Authority and also sent to, charged to, issued to, or paid by the City of Medina from January 1, 2011,
through the date of this public records request (03/12/2012). Thisrequest specifically includes, but is not limited to, the
aforementioned records regarding the firms Kenyon Disend, PLLC; Michael & Alexander, PLLC; Law, Lyman, Daniel, Kamerrer,
Bogdanovich, P.S. and Stafford, Frey, Cooper and Summit Law Group.
04232012,
05312012
04232012
06042012
06272012
06282012
08012012
08032012
05312012
06042012
07062012
06272012
06282012
07062012
08032012
08032012
2012-39 03/12/12 Whitney, Shawn
A copy of the current City of Medina Administrative Procedures. Along with a copy of theprocedures themselves, I would like to obtain
any written documentation describing the authority for creation and implementation of the City of Medina’sAdministrative Procedures.
For instance, is authority mandated by theState of Washington’s RCWs, or by resolution or ordinance of the City of Medina, or are the
Administrative Procedures at the sole direction of the City Manager and if so, please provide documentation describingsuch authority
and direction regarding creation of said procedures as well asdocumentation of the formal issuance and notification of the
implemented Administrative Procedures. Please include all older versions and/or iterations that have been enacted and formalized if
such versions were updated within the last two years. If you require further explanation of thisrequest please contact me as soon as
possible. A copy of the current City of Medina Administrative Procedures. Along with a copy of the procedures themselves, I would like
to obtain anywritten documentation describing the authority for creation and implementation of the Cityof Medina’s Administrative
Procedures. For instance, is authority mandated by theState of Washington’s RCWs, or byresolution or ordinance of the City of
Medina, or are theAdministrative Procedures at thesole direction of the City Managerand ifso, please provide documentation
describing such authority and direction regarding creation of said procedures aswell as documentation of the formal issuance and
notification of the implemented Administrative Procedures. Please include all older versions and/or iterations thathave been enacted
and formalized if such versions were updated within the last twoyears. If you require further explanation of this request please contact
me as soon as possible.
first
installment
04/30/2012
04242012
05042012
2012-40 03/12/12 Whitney, Shawn
All I.T. reports (orreports prepared as a result of I.T. investigations) requested by and presented to the City of Medinaduringthe years
2010 and 2011. Please include specifically, but do not limit if there is more thanone report, the 29-page report received by the law firm
Keating, Bucklin & McCormack and reviewed by Mark Bucklin on November 22, 2010 as referenced on their invoice to the WCIA dated
December 21, 2010 and labeled: Regarding: Medina vs Fischer; opened: 10/28/2010; Insured: City of Medina; Claimant: Craig Fischer;
FileType: Pre-Defense; D/Loss: 10/26/2010. ThisI.T. report wasprepared by either theCity of Kirkland or one of its employees and/or
by Datanode, LLC. or one of their employees and/or other unknown entities or one of their employees.05/01/12 5012012
2012-41 03/12/12 Whitney, Shawn
TheManagement Letteroutlining and describing Audit Exceptions issued to the City of Medina by the Washington State Auditor’s Office
for the audit period ending 12/31/2009 and dated December 3, 2010. 04/20/12
03232012
05032012
2012-42 03/12/12 Koch, Mark
Medina resident Mark Koch addressed council aboutproposed 84 Avenue Northeast improvement project, stated heis not opposed to
it, and requested to see what is planned for side of road beside golf course. Resident asked council to consider installing a four-foot
widedirt path similar to pathway beside Medina Elementary on Overlake Drive as apart of the project.03/15/2012
2012-43 03/19/12
Marvin Anderson / Marvin
Anderson Architects
Deed or title submitted with buildingpermit application in late October 2005. Deed / titlewill be used with new building permit
application on same property. Property Addressed: 8751 Overlake Drive W 03/20/12 03/20/12
2012-44 03/19/12 Kris Philmlee Permit Plans for the residentialhouse, specifically siteandlandscape plans Property Addressed: 8814 NE 2nd Place 03/20/12 03/22/12
2012-45 03/12/12 Rick Chesmore Staff report and hearing examiner decision forrecent variance request, 410 Overlake Drive 03/12/12 03/12/12
2012-46 03/14/12 Steve Hiller Mead CMP file, 1403 EPR 03/14/12 03/14/12
2012-47 03/20/12 Paul Silva Issued building permits from 03/02/2012 03/20/12 03/20/12
2012-48 03/21/12 Jarrett Johnson 1635 77th Ave. NE, Medina 03/21/12 03/21/12
2012-049 03/22/12 Kay Kremer current labor contracts for policeand policesupport staff 03/22/12 03/22/12 03/22/12
2012-050 03/23/12 Steve Burnstead CMP File 8925 Groat Point Drive 03/23/12 03/23/12
2012-051 03/31/12 Maria Langworthy
House plansfor new home on NE 32nd Street, just west of 7628 NE 32nd Street. Behind our house at 3212 EPR. Property address 7620
NE 32nd Street 03/31/12 04/02/12
2012-052 04/04/12 David Cooper 8624 Overlake Dr. West 04/04/12 04/04/12
2012-53 03/29/12 Michiel Moore 328 Overlake Dr. E.03/30/12 03/30/12
2012-54 03/29/12 Victor Chen 1837 Evergreen Point Road 03/29/12 03/29/12
2012-55 04/04/12 Jackie Goldfarb 1837 Evergreen Point Road 04/04/12 04/04/12
2012-56 04/04/12 Paul Silva Issued building permits 04/04/12 04/04/12
2012-57 03/22/12 Krista MacLaren Building plans for accessorydwelling 2851 Evergreen PointRoad 03/27/12 03/02/12
2012-58 04/06/12 Tatiana Tessel Permits and drawings including SDP and CMP 2033 Evergreen Point Road 04/10/12 04/10/12
2012-59 04/06/12 Lin Chen 3243 Evergreen Point Road 04/10/12 04/10/12
2012-60 04/13/12 Caroline Williams Siteplans for 1637 77th Ave. NE 04/16/12 04/16/12
2012-61 04/13/12 Keith Johnson
Geotechnical reports forfollowing properties: 515,520,525,530,531,543,550,560,700,702 Overlake Drive E., and 518,530,544,602 87th
Ave. NE 04/16/12 04/16/12
2012 Public Records Requests ITEM RA-4
ItemNumber:
Date
Received:Requesting Party: Description:
Date
Promised:
Date
Delivered:
Estimated
Extension Denial Date:
2012-62 04/11/12 David Martin 2795 Evergreen Point Road 04/13/12 04/13/12
2012-63 04/17/12 Lennox Scott 8909 Groat PointDrive 04/17/12 04/17/12
2012-64 04/18/12 Ralph Christensen 7777 Overlake Drive West 04/20/12 04/18/12
2012-65 04/24/2012 Jeff Saboda (Robert Maloney 7749 NE8th Street 04/27/12 04/24/12
2012-66 04/24/2012 Heather Coldwell, Davis All permitting documents for the residence and dock; all notices of code violations and related documents Property Addressed: 3306 04/27/12 04/24/12
2012-67 05/03/12 Brian Palmberg (Brandt Design permitdrawings new 12,800 sf maintenance building, 8000 16th Street, Medina WA 05/10/12 05/04/12
2012-68 04/24/12 Ashtin Vanderbilt (Skyline 508 Upland Road 05/01/12 04/25/12
2012-69 04/27/12 Doug Hutson 101 Overlake Dr. E.05/01/12 05/01/12
2012-70 05/07/12 James Haak Is there a permit and/or application for 8457 NE 5th Street?05/08/12 05/09/12
2012-71 04/30/12 Michael David 8605 NE5th Street 05/07/12 05/01/12
2012-72 05/02/12 Paul Bonifaci 2033 EPR 05/02/12 05/02/12
2012-73 05/03/12 Brett Piper 8297 Overlake Dr. W.05/10/12 05/04/12
2012-74 05/09/12 James Arata Theactual application for permit signed authorizing the wall to be built at 8420 NE 10th, Medina 05/15/12
2012-75 05/09/12 James Arata All construction applications and permits associated with 8420 NE 10th, Medina 05/16/12 05/11/12
2012-76 05/09/12 James Arata All e-mails, documents, correspondence, letters concerning 8420 NE 10th Arata or Kenyon Matter
06/29/2012
09302012
6262012
09302012
06292012
09302012
2012-77 05/04/12 Jack Dern-Palmer All treeremoval permits for 2010-2012 (permit files)05/10/12 05/10/12
2012-78 05/09/12 Paul Bonifaci File2 of 2 for 2033 EPR 05/09/12 05/09/12
2012-79 04/24/12
Heather Pike, Coldwell Banker
Bain Dock Permits 04/24/12 04/24/12
2012-80 05/09/12 Silva, Paul Review and photo issued building permitsand copy application for B-3057, B-2768, B-2719, B-12-020 05/10/12 05/10/12
2012-81 05/16/12
Amanda Proud, National
Education sesrvices
I would like to know the following in aspreadsheet style document: Employee’s Full Name, Building in Which the EmployeeWorks,
Position Held , Employee’s Email Address, Home Mailing Address, and Salary. This information will be used for internal research
purposes. Preferably, Iwould like to receive this document in electronic format. 06/26/12 6082012 abandoned
2012-82 05/16/12 Whitney, Shawn
All written statements and declarations prepared, whetherpreviously published or not, by any and all City of Medina employees in
correlation with or for all City of Medina or WCIA investigations conducted in 2010 and 2011 including, but not limited to the MX Logic
email investigation and theChief Chen employment/personnel investigation.
7/31/2012
09042012
10042012
11052012
07312012
08032012
10042012
11052012
08012012
09042012
10042012
11052012
2012-83 05/18/12 Martin, David
Stormwater meetings - any discussions/notes, meeting notes (2002 to present) about theproperty that could beon fileregarding 3243
EPR.07/31/12 7302012
2012-84 05/18/12 Martin, David 8117 Overlake Dr. W., Building plans 05/18/12 05/18/12
2012-85 05/23/12 Lin Dong (Buyer)House BluePrint 2560 Medina Cir, Medina, WA 98039 06/01/12 05/30/12
2012-86 05/24/12 Chen, Jeffrey
A copy of all data, electronic or physical paper copies of all scheduled meetings of employees who recorded their city business on city
server using theMicrosoft outlook meeting application from June 1, 2010 till (sic) April 27, 2011. These records are maintained within
the city of Medina server. (Request similar to M. Jones, PRR # 2011-197.)
08/31/2012
10012012
12012012
05/24/2012
10012012
08312012
10012012
12012012
2012-87 05/24/12 Chen, Jeffrey See #2012-86 05/28/12
2012-88 05/29/12 Smith, Peggy Water retention plan for 817 82nd Ave. NE. Company who installed (Building Records) 1999and Lot line adjustment documents.05/30/12 05/30/12
2012-89 05/31/12 Nunn, Heija Phone bills for Chief Chen cell phone no. 206-510-7942 (whatever it was) 11/10 to5/11 09/30/12 09/30/12
2012-090 06/05/12 Randall, Emilie Bid Results from Surveillance Camera Call for Bids 06/05/12 06/05/12
2012-091 06/06/12 Langworthy, David Plans for house being built behind mine. 7620 32ndStreet.06/06/12 06/06/12
2012-092 06/05/12 Doud, David Neighbor, Cornell Petrisor, is seeking to widen shared ingress/regress easement.06/05/12 06/05/12
2012-093 06/01/12 Lipke, Daniel 2211 77th Construction Permit 06/01/12 06/01/12
2012-094 05/29/12 May, Trish Cohen construction 3640 Evergreen Point Road. Project drawings and mitigation plans.06/01/12 06/01/12
2012-095 06/01/12 Roehr, JN 2221 77th Ave. NE, Medina plot plans 06/01/12 06/01/12
2012-096 06/07/12 Miner, Joe Right-of-Way permit files for 2006, 2007 & 2008 06/12/12 06/12/12
2012-097 05/30/12 Johnston, Michael need to seearchived copyof architectural drawings PropertyAddressed: 425 86th AveNE, Medina, WA 06/04/12 06/01/12
2012-098 06/08/12 Silva, Paul Photo issued building permits 06/08/12 06/08/12
2012-99 06/11/12 Stillwell Hanson Architects
Building permitplans for an addition. It was submitted around December '02 to March '03. Plansonly at this time. Thank you. 3615
Evergreen Point Road.06/12/12
2012-100 06/12/12 May, Trisha Cohen file 06/12/12 06/12/12
2012-101 06/13/12 Pryde, Carl CMP 12-007 file, buildingpermit 06/13/12 06/13/12
2012-102 06/20/12 Hori, Hideyuki To seeconstruction drawings at 538 Overlake Dr. E Medina WA 98039 06/20/12 06/20/12
2012-103 06/22/12 Todd Marsh New businesses list 06/25/12
2012-104 06/25/12 Silva, Paul Recently issued buildingpermits 06/25/12 06/25/12
2012-105 06/27/12 Anderson, Corwin 3438 Evergreen Point Road, site mitigation plan 06/27/12 06/27/12
2012-106 07/03/12 Christensen, Ralph Permit related documents for 7777 Overlake Drive West. No plans.07/09/12 07/05/12
2012-107 07/06/12 Kremer, Kate current labor contract for police support staff 07/09/2012
2012-108 07/09/12 Nunn, Heija
1. Where do I find the process and postings for request for quotations and requestfor proposals?, 2. How do we grantcontracts for
professional services?, 3. All work Dave Clarkhas done and isdoing for us."07/13/12 07/12/12
2012 Public Records Requests ITEM RA-4
ItemNumber:
Date
Received:Requesting Party: Description:
Date
Promised:
Date
Delivered:
Estimated
Extension Denial Date:
2012-108b 07/16/2012 Nunn, Heija
when receiving records for original request numbered 2012-108, requestor expanded request to include legal affidavits of publication
for 2010, 2011, 2012. She reviewed all but 2010 on site because 2010 are in storage. Recordswill beretrieved for her by07202012.07/19/12 10/01/12
2012-109 07/06/12 May, Peter SDP for Cohen file 07/06/12 07/06/12
2012-110 07/03/12 Bacon, John 8925 Groat Point 07/03/12 07/03/12
2012-111 07/13/12 Williams, David Appl - Plan Examination & Permit Appl 07/13/12 07/13/12
2012-112 07/13/12 McClury, Tiffany Variance 871 and any other approvals (Board of Adjustments orHEX Dec.) for Verizon pole @ 8320 NE 12th Street @ St. Thomas Church 07/17/12 07/16/12
2012-113 07/16/12 Park, Hwa 8925 Groat Pointpermits 07/13/12 07/13/12
2012-114 07/18/12 Nelson, Mark Past Building Permit and Land Use files for property at 8604 NE 6th St., Medina, 07/19/12 07/19/12
2012-115 07/18/12 Nunn, Heija Harris-Berry RFQdated 09/10/2010 from Joe Willis 07/18/12 07/18/12
2012-116 07/17/12 Edmonds, Wilma Records submitted by public during June 2011 regular council meeting 07/19/12 07/19/12
2012-117 07/17/12 NORCOM All documents and communications (written, electronic, or recorded audio) between yourself (Donna Hanson) and Mr. Robert Burg of 07/19/12 07/19/12
2012-118 07/19/12 Godwin, Moy Archived most recent site, floor and structural plans and elevations for 8297 Overlake Dr. W.07/25/12 07/20/12
2012-119 07/19/12 Pong, Oscar 1444 Evergreen Point Road [plans and permits]07/23/12 partial on 7232012
2012-120 07/12/212 South Cove Ventures LLC PL-12-004 & CMP-12-004; 104 Overlake Dr. W.07/20/12 07/17/12
2012-121 07/19/12 Group3 Architects Permit documents related to St. Thomas School addition (2007?) including variance #1165 & SUP #252 8300 NE 12th Street 07/25/12 07/24/12
2012-122 07/26/12 Silva, Paul Issued building permits 07/26/12 07/26/12
2012-123 07/26/12 Harris, Peter
I would like to request a copy of building permit #B020708-2270. It was issued 9/25/2008 and the permit value was $28,000. 923 76th
Avenue NE 07/31/12 07/30/12
2012-124 07/24/12 Shengtai, Inc.All siteplans and surveys on file for 32182nd Ave NE 07/30/12 07/30/12
2012-125 08/02/12 Paul A. Stump
I am checking facts fora story thatI am looking into and would like to askyou if you could tell me if back in 2004 during the presidential
campaign the GW Bush campaign held a fundraiser there and in theinformation that I was able tofind itsaid that "The campaign
intends to pay for the securityprovided by the city of Medina" maybe notan exact quote but I would like toknow if the bill was paid?
Let me know if you need more information andI will try to provide it for you. Thankyou.08/31/12 08/24/12
2012-126 08/06/12 Tyler @ Marine Restoration
shoreline records for statedaddress from 1995-2000, including buildingpermit, SDP and/or shoreline exemption permits. As well asany
other permits pertaining to shoreline work. Property Addressed: 336 Overlake Dr E, Medina 08/08/12 08/08/12
2012-127 08/05/12 KatrinaM. Fill,
I'vebeen to Medina WA's website. I'm trying to retrieve an electronic copy of your city's CAFR for theyears 1997, 2002, 2007 & 2012 (I
realize that 2012 may not yet be available). I am unable to findany of the City's CAFRs posted online in theplaces they would typically
be. Can you pls send via attachment CAFRs for those respective years if available? If you are not the correct person to be asking for this,
can youpls forward to theCFO/Finance Director of the City. I'm aPh.D. studentof public administration at the University of Illinois at
Chicago. The Dean at UIC would liketo includeyour city amongst other cities across the country in a study. Thanksa lot.08/31/12 8/24/2012
08/24/2012
partial
2012-128 08/06/12 Pelzer, Kaili Plans for 1564 77th Place NE 08/06/12 8/6/2012
2012-129 08/06/12 Conger, Carole 1564 77th Ave. NE; Level 1 CMP 08/06/12 08/06/12
2012-130 08/07/12 Gann, Rosalie CMP 2012-019; Marra 08/07/12 8/7/2012
2012-131 08/11/12 Jennifer Garone All versions of "City Council Guidelines," from 2004, 2009, 2011 08/13/12 8/13/2012
2012-132 08/13/12 Tim McClincy
New addition - Permit #B12005 requesting copies of permit application & approval with information of contractor on project, 1432
Evergreen Point Rd 08/24/12 8/22/2012
2012-133 08/13/12
Greg Murray, Owner's
Representative St. Thomas
All records relating to special use permit for St. ThomasEpiscopal Church including any applications, hearings records, or planning
commission/council discussions or rulings Property Addressed: St. Thomas Episcopal Church 08/24/12 8/16/2012
2012-134 08/13/12 Tim McClincy Building plans when home was constructed and any additions, Property Addressed: 1432 Evergreen Point Rd 08/24/12 8/15/2012
2012-135 08/16/12 Jill Schmieder, King Co.House plansfor new home atparcel no. 2018870-0105 (8117 ODW)08/16/12 8/16/2012
2012-136 08/21/12 Jill Schmieder, King Co.House plansfor parcel no. 2425049070 (3215 EPR) & no. 9208900045 (2047 EPR)08/21/12 8/21/2012
2012-137 08/17/12
Kelly, Melanie (for attorney
Reischmann, in Florida)resolution for council member whitney censure09/2011 08/22/12 08/22/12
2012-138 08/16/12 Petrisor Any and allnoise and Vibration studies conductedby Kiewit during construction of SR520 East Approach Property Addressed: 3207 08/31/12 08/27/12
2012-139 08/22/12 Min xu All public record regarding to thehouse at 2635 82nd ave ne, medina Property Addressed: 2635 82nd ave ne, medina, wa 08/23/12 08/23/12
2012-140 08/15/12 Whitney, Shawn 2012 published budget document 08/15/12 08/15/12
2012-141 08/08/12 Harris, Deborah Permits of dock construction at 338 Overlake Dr. E.08/08/12 08/08/12
2012-142 08/08/12 Mehra, Gwen & Anil
Building permits for additions and remodel. We are planning to purchase the houseand are in the inspection stage of the process.
Would like to review these by end of the day Friday, August 10th. Property Addressed: 2254 Evergreen Point Road 08/08/12 08/09/12
2012-143 08/20/12 Cowger, Joel 8650 netenth street, site plans and other info 08/31/12 08/23/12
2012 Public Records Requests ITEM RA-4
ItemNumber:
Date
Received:Requesting Party: Description:
Date
Promised:
Date
Delivered:
Estimated
Extension Denial Date:
2012-144 08/23/12
Greg Murray, Owner's
Representative St. Thomas
Episcopal Church
A copy of the Final Technical Information Report prepared for the St Thomas School project. A copy of any exhibits, plans, and or
correspondence associated with thecivil permitting for St Thomas School project. A copy of correction letters pertaining to civil plans
for the St Thomas School project. A copy of response to comments letters pertaining to the civil plans for the St Thomas School project.08/23/12 08/29/12
2012-145 08/29/12 Silva, Paul Recently issued buildingpermits 08/29/12 08/29/12
2012-146 08/29/12 Shuler, David
I am looking for the name of the Architect and General Contractor (and if possible theOwners Representative) of record for a
construction progect at 8925 Groat Point Dr.08/29/12 08/29/12
2012-147 09/11/12 Garone, Jen
crime rates (all crime types) for all houses/property between 77th ave NE to Evergreen Point Rd to the water, and between 26th ave NE
and NE 32nd Place, for 2005 to present pd pd
2012-148 09/11/12 Spinell, Isaac Any construction permit allowing construction of deckoff of East side of the residence, 122 Overlake Drive East 09/13/12 09/17/12
2012-149 08/31/12 Hickel, Brad 8255 NE26th Street 09/06/12 09/06/12
2012-150 09/07/12 Morau, Kristina Building plans for (Singlefamily home) 182477th Ct. Owners Liu 09/07/12 09/07/12
2012-151 09/11/12 Worthington, Ross 1634 77th Ave. NE, Parcel #2470000155. All records with regard to construction/permitting etc.09/17/12 09/13/12
2012-152 09/12/12 Silva, Paul Building permits issued 09/12/12 09/12/12
2012-153 09/10/12 Brustkern, Lori Building plans 1824 77th Ave. NE 09/10/12 09/10/12
2012-154 08/22/12 Arnquist, Greg 8448 Midland Road and 8632 NE 10th Street 08/22/12 8/22/2012
2012-155 09/04/12 Liu, Joe Please providecopies of the site plan and floor plan including exterior elevations for 2632 78th Ave. NE 09/17/12 9/17/2012
2012-156 09/18/12 SeattleStair and Design Architect of record, owner's representative and Contractor information 3455 EPR 09/18/12 09/18/12
2012-157 09/18/12 Jones, Marianne
I am seeking all documents responsive to the following excerpted citation from the City of Medina's 9-13-2012 Answers to "Plaintiff
Chen's Second Set of Interrogatories to efendant City of Medinarelated to Federal District Court case no. 2:11-cv-02119-TSZ: "The City
understood thatlawenforcement had theability to issue asubpoena to Comcast as part of a riminal investigation to determine who, if
anyone, was associated with that account. In late December 2010 the City decided to turn the matter over to law enforcement based on
itsnderstanding that "hacking in" to a governmentdatabase, or accessing the database by any similarly unauthorized means, may be a
crime. On or about December 30, 2010, Mr. Bolasina received arequest from Robert Kierstead, a special agent with the Seattle office of
the Electronic Crimes Task Force (ECTF), for Mr. Way's report. In response to this request, Mr. Bolasina arranged for his paralegal tosend
Mr. Way's report to Agent Kierstead." Include all law enforcement related case files, communications and notes associated with this
matter.11/01/12
2012-158 09/18/12 Bohl, Suzie police records manager and admin specialist job description and labor agreement 09/24/12 09/24/12
2012-159 09/24/12
Schmieder, Jill; King County
Assessor 7628 NE32nd Street, 7620 NE 32nd Street 09/24/12 09/24/12
2012-160 09/27/12
Schmieder, Jill; King County
Assessor 538 & 8335 Overlake Dr; 515 82nd Ave. NE; 3207 & 3225 Evergreen PointRoad & B082411-0367/242504-9082 09/27/12 10/03/12
ITEM RA-4
Page Views by Section
Section
Page
Views
Percent of
Total Section
Page
Views
Percent of
Total
Default Home Page 3273 32.52 Department Mission Statement 39 0.39
Events 495 4.92 Feedback Form 39 0.39
Police 437 4.34 Traffic Safety 39 0.39
Parks 310 3.08 Map Your Neighborhood Program 39 0.39
Employment 300 2.98 E-Lert Program 38 0.38
FAQs 291 2.89 Garage Sale Registration 38 0.38
Search Results 278 2.76 Car Emergency Preparedness Kit 37 0.37
Contacts Us/Service Directory 240 2.38 Emergency Contacts 37 0.37
Development Services 225 2.24 Park Improvement Projects 36 0.36
Services Directory 221 2.2 Municipal Court 36 0.36
History 219 2.18 Council Meetings 35 0.35
Marine Patrol Services 197 1.96 Our Vision 34 0.34
Helpful Links 197 1.96 Government Preparedness 33 0.33
Documents 145 1.44 Statistics 33 0.33
City Council 144 1.43 Core Values 32 0.32
City Manager's Office 113 1.12 Volunteer Application 31 0.31
Event Calendar 113 1.12 Public Record Requests 30 0.3
City Departments 103 1.02 Emergency Preparedness News 30 0.3
Employment 103 1.02 Home Emergency Preparedness Kit 29 0.29
Public Works 98 0.97
Capital and Transportation Improvement
Plans 29 0.29
Central Services 95 0.94 Personal and Family Preparedness 28 0.28
Addressing the City Council 88 0.87 Home AlarmInformation 28 0.28
Privacy/Disclaimer 88 0.87 Volunteers 27 0.27
Boards & Commissions 87 0.86 Emergency Committee 25 0.25
Claims Information and Submittal Form 87 0.86 Notary Services 25 0.25
Housewatch Request 85 0.84 Comprehensive Plan Updates 25 0.25
Park Board 84 0.83 Commendation Form 24 0.24
Dispatch Services 81 0.8 Pet Preparedness 24 0.24
Shoreline Master Program Update 80 0.79 Maps 22 0.22
Emergency Preparedness Questionnaire 73 0.73 Accreditation 21 0.21
Contact Us 64 0.64 Sign Up 15 0.15
Request to Review Public Records 64 0.64
Request for Donation of aMemorial
Form 13 0.13
Parks Use Permit Request 60 0.6 E-lert Program 10 0.1
Alarm System Registration 55 0.55 CERT Program 9 0.09
Online Forms 54 0.54 Chief's Message 8 0.08
Emergency Preparedness 53 0.53 VIPS 8 0.08
Development Notices 52 0.52 Links to other Resources 7 0.07
Medina Animal License Application 50 0.5 Extreme Weather Response 6 0.06
Finance 47 0.47 Online Payments 6 0.06
Fire Protection 46 0.46 Police News 5 0.05
Medina Beach Park Movie Night- August
15th 43 0.43 Identity Theft risks through use of e-mail 4 0.04
Crime Prevention 43 0.43 2007 Beach Park Improvement Project 4 0.04
Planning Commission 40 0.4 Burglary Prevention 3 0.03
2 0.02
Passport Fee Increase 1 0.01
TOTAL 10065 100
ITEM RA-4
Unique IPs by Section
Section
Unique
IPs
Percent
of Total
IPs Section
Unique
IPs
Percent
of Total
IPs
Default Home Page 1573 27.89 Traffic Safety 25 0.44
Police 254 4.5 Department Mission Statement 25 0.44
FAQs 219 3.88 Request to Review Public Records 24 0.43
Employment 194 3.44 Council Meetings 24 0.43
Parks 186 3.3 Emergency Contacts 23 0.41
Contacts Us/Service Directory 166 2.94 Municipal Court 23 0.41
Services Directory 162 2.87 Feedback Form 22 0.39
History 159 2.82
Capital and Transportation Improvement
Plans 22 0.39
Helpful Links 127 2.25 Garage Sale Registration 21 0.37
Development Services 120 2.13 Our Vision 21 0.37
Search Results 118 2.09 Emergency Preparedness News 20 0.35
Events 118 2.09 Core Values 20 0.35
City Council 97 1.72 Map Your Neighborhood Program 19 0.34
City Manager's Office 97 1.72 Home Emergency Preparedness Kit 19 0.34
Documents 93 1.65 Car Emergency Preparedness Kit 19 0.34
Marine Patrol Services 89 1.58 Park Improvement Projects 19 0.34
Central Services 78 1.38 Statistics 18 0.32
Addressing the City Council 73 1.29
Medina Beach Park Movie Night- August
15th 18 0.32
Privacy/Disclaimer 73 1.29 Public Record Requests 18 0.32
Dispatch Services 70 1.24 Volunteer Application 18 0.32
Claims Information and Submittal Form 70 1.24 Government Preparedness 17 0.3
City Departments 67 1.19 Home Alarm Information 17 0.3
Employment 66 1.17 Personal and Family Preparedness 17 0.3
Public Works 61 1.08 Emergency Committee 16 0.28
Boards & Commissions 57 1.01 Comprehensive Plan Updates 16 0.28
Park Board 52 0.92 Notary Services 16 0.28
Emergency Preparedness Questionnaire 50 0.89 Pet Preparedness 15 0.27
Shoreline Master Program Update 46 0.82 Volunteers 15 0.27
Event Calendar 44 0.78 Maps 15 0.27
Contact Us 41 0.73 Commendation Form 14 0.25
Online Forms 38 0.67 Accreditation 10 0.18
Housewatch Request 36 0.64 E-lert Program 8 0.14
Parks Use Permit Request 35 0.62 VIPS 7 0.12
Emergency Preparedness 32 0.57 Sign Up 7 0.12
Development Notices 31 0.55
Request for Donation of a Memorial
Form 7 0.12
Finance 31 0.55 Chief's Message 6 0.11
Crime Prevention 30 0.53 Links to other Resources 5 0.09
Medina Animal License Application 30 0.53 CERT Program 4 0.07
Alarm System Registration 27 0.48 2007 Beach Park Improvement Project 4 0.07
Planning Commission 27 0.48 Identity Theft risks through use of e-mail 3 0.05
Fire Protection 27 0.48 Police News 3 0.05
E-Lert Program 26 0.46 Online Payments 3 0.05
Burglary Prevention 2 0.04
Extreme Weather Response 2 0.04
2 0.04
Passport Fee Increase 1 0.02
TOTAL 5640 100
ITEM RA-4
1
CITY OF MEDINA
Office of the City Manager
October 08, 2012
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap: The planning commission held a public
hearing for a site plan review to construct a new guest cottage at 7777 Overlake
Drive West. The property is owned by Blue Water Realty, LLC. There was no
public testimony. After deliberating, the Planning Commission approved the site
plan review subject to conditions in the staff report.
Other items on the agenda were tabled until the October meeting.
Hearing Examiner Decisions:
The Hearing Examiner approved, subject to conditions, a substantial
development permit and a Level 2 Construction Mitigation Plan to redevelop a
waterfront property (File No. PL12-004 and CMP12-004). The address is 104
Overlake Drive East. The applicant is Steve Burnstead.
Land Use Administrative Decisions:
None.
Land Use Decisions Issued For 2012:
Type of Decision 2012 YTD
Variances/ Minor Deviations 3
SEPA 12
Conditional Uses/ Special Uses 2
Substantial Development Permit 7
Lot Line Adjustments 0
Short Subdivisions 0
Site Plan Reviews 2
Wireless Facilities 2
Land Use Applications Received in September:
Case Number Description of Permit Location
PL-12-053 SEPA 8320 NE 12th Street
ITEM RA-4
2
PL-12-052 Special Use Permit - 8320 NE 12th Street
St. Thomas Community Center
PL-12-053 Special Use Permit - 8320 NE 12th Street
AT&T Wireless
PL-12-055 SEPA 8320 NE 12th Street
PL-12-051 Special Use Permit - Right of way near 10th
ATC Node 9 Street and 86th Street
Building/ ROW Permit Applications Received – Sep 1 to Sep 30:
Building Permits: 6
Grading/ Drainage 1
Demolition Permits: 0
Fence: 0
Mechanical: 3
Reroof: 0
Right-of-way Permits 3
Total: 13
Building Permits Issued in August 2012: See Attached.
Other Items of Interest:
1. Shoreline Master Program. The Department of Ecology will be holding a public
hearing on Thursday, October 25, 2012, at City Hall regarding the City’s
proposed shoreline master program. The hearing will be to receive public input
on the SMP document submitted by the City and will offer residents an
opportunity to provide their comments directly to Ecology. The City will work
with Ecology to get noticing out, but otherwise is not involved with the hearing.
The start time for the hearing is still to be determined.
2. St. Thomas Episcopal Church has submitted an application for a non-
administrative special use permit to remodel and expand the Great Hall to
create a community Life Center. If approved, the new facility will have 22,500
square feet of space for a variety of church-related uses. The application is
currently under review.
3. ATC has submitted an application to revise their non-administrative special use
permit by moving the location of Node 9 of their Distributed Antenna System.
This proposal is an outcome of ATC’s discussion with Medina Heights
residents after the original non-administrative special use permit was approved.
The application is currently under review.
ITEM RA-4
Permit Report
August, 2012
2012 2011
Current Current 2012 2011
Month Month YTD YTD Difference
Construction Value
New Construction 9,848,803 0 32,265,938 8,313,751 $23,952,187
Permit Renewals 0 0 73,700 5,828,782 ($5,755,082)
Addition / Alteration 194,061 1,504,570 25,138,401 4,297,638 $20,840,763
Accessory Structure 1,100,000 14,428 1,795,371 204,428 $1,590,943
Repair / Replace 0 10,000 90,000 662,969 ($572,969)
Fence/Wall 0 0 504,988 449,900 $55,088
Mechanical N/A N/A N/A N/A N/A
Wireless Comm Facility 0 0 13,925 236,000 ($222,075)
TOTAL VALUE $11,142,864 $1,528,998 $59,882,323 $19,993,468 $39,888,855
Permits Issued
New Construction 4 0 12 3 9
Permit Renewals 0 6 5 22 (17)
Addition / Alteration 4 3 18 13 5
Accessory Structure 1 1 10 6 4
Fence/Wall 0 0 7 7 0
Demolition 5 0 13 10 3
Grading/Drainage 3 5 19 10 9
Tree Mitigation 2 3 16 7 9
Mechanical 10 8 40 39 1
Other - Moving 0 1 0 2 (2)
Reroof 0 0 4 1 3
Repair / Replace 0 1 2 10 (8)
Right-of-Way Use 5 3 52 58 (6)
Construction Mitigation 6 1 18 9 9
Wireless Comm Facility 0 0 0 2 (2)
TOTAL PERMITS 40 32 216 199 17
Inspections
Building 52 39 246 351 (105)
Construction Mitigation 1 2 26 34 (8)
Grading/Drainage 13 9 94 48 46
Tree Mitigation 7 19 86 53 33
Right-of-Way 24 46 121 110 11
TOTAL INSPECTIONS 97 115 573 596 (23)
ITEM RA-4
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ITEM RA-4
ITEM RA-4
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ITEM RA-4
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ITEM RA-4
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
September 26, 2012
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: September 2012 Public Works Report
The Public Works Shop and Yard Facilities Study by Clark Architects started this month with an on-
site inspection of the facility; and since the police coach has been removed and delivered to the
City of Bellevue, the coach parking area will now be available for public works use. David Clark
interviewed the crew and Director. A number of issues were discussed including the installation of
an emergency generator to provide uninterrupted power to the facility, building and equipment
inventory, equipment and materials storage and utilization, aspects of the site usage, site
screening, difficulties with utilization of the limited space, and definition of the sites area that
includes a Special Use Permit for the area that is at the southeast portion of the yard within PSE
property.
ITEM RA-4
On September 18th, Aquatechnex posted notice of the water treatment and applied the final
round of Phoslock to the Medina Park Ponds to reduce the amount of phosphorous in the ponds
that has resulted in the algae growth each summer. Phoslock is an organic clay compound that
ties up the available free phosphorous and thereby reduces the food supply that fosters algae
growth.
Aquatechnex preparing to apply Phoslock in the south pond
The first application in July reduced the available free phosphorous by over 50%. This final
application will reduce it further. Water sampling is conducted after each application to verify the
effectiveness of the treatments. Based on the water sampling, additional treatment next year may
be a consideration.
The ponds outlet control project has progressed with the placement of the order for the flow
control insert and fabrication of the pre-cast concrete control structure to accommodate
installation of the insert. The contractor will install the outlet structure and piping between the
pedestrian bridge and the weir wall in mid-October to be followed with the installation of the
insert on the structure when it is delivered to the City at the end of October.
The Public Safety Surveillance and ALPR Camera Project that was awarded on May 14th to
Statewide Security started this month with the ordering of the cameras, service cabinets, and
poles. The materials will be delivered to the contractor and fabricated for installation at their
facility making the installations faster. The underground conduits and foundations will be installed
for the service cabinets and the poles first to be followed with the placement of the upright
cabinets, poles, and field wiring. Work is expected to be completed by the end of the year.
The Public Works crew continues to maintain the City streets and parks. The boom mower parts
finally arrived and roadside brushing and mowing is finally happening. The crew installed
ITEM RA-4
foundations for two donated benches and one picnic table in Medina Park. The damaged picnic
table in Viewpoint Park was repaired.
Foundation for a new bench in Medina Park
We continue to receive complaints about the lack of clean-up of dog waste in the parks and along
pathways. The Park Board discussed the dog waste problem and has requested that police patrol
the park occasionally and begin to enforce the ordinance that requires dog owners to pick up after
their dogs (which is an offense punishable by a fine not to exceed $500) if the offense continues.
The Park Board will be considering a charge for sports practice field usage at their next meeting on
October 15th. If the Board decides to make that recommendation to the Council, should the
Council decide to do so an Ordinance authorizing it will need to be approved before it can be
implemented.
SIGNUP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANTDELIVERED RIGHT TOYOUR EMAIL INBOX!
Visitwww.medina-wa.govand click onE-Notice Program.
ITEM CA-1
DRAFT
MEDINA CITY COUNCIL
SPECIAL & REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, September 10, 2012; 6:15 pm
CALL TO ORDER
The September 10, 2012 Special Meeting of the Medina City Council was noticed pursuant
to RCW 42.30.080. Mayor Luis called the meeting to order at 6:20 pm and immediately
recessed into Closed Session.
Closed Session was held in accordance to RCW 42.30.140(4)(a) related to collective
bargaining sessions with employee organizations, including contract negotiations,
grievance meetings, and discussions relating to the interpretation or application of a labor
agreement; or (b) that portion of a meeting during which the governing body is planning or
adopting the strategy or position to be taken by the governing body during the course of
any collective bargaining, professional negotiations, or grievance or mediation
proceedings, or reviewing the proposals made in the negotiations or proceedings while in
progress.
All seven council members, city attorney, city manager, and city clerk were present.
Closed Session concluded at 6:30 pm.
ROLL CALL
Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie
Lee, Michael Luis, and Katie Phelps
City Staff Present: Donna Hanson, City Manager; Kari Sand and Bruce Disend,
City Attorneys, Kenyon Disend; Mark Thomas, Police Chief;
Robert Grumbach, Development Services Director; Joe Willis,
Public Works Director; Nancy Adams, Finance Director, and
Rachel Baker, City Clerk
At 6:32 pm, Mayor called meeting to order, city clerk announced roll and Mayor led
members of the audience, council members, and staff in the Pledge of Allegiance.
APPROVAL OF MEETING AGENDA
Council member J. Lee pulled Item CA-4, Approval of Flood Control Device, from Consent
Agenda and it was replaced on agenda as Other Business.
MOTION BOYD AND SECOND DICHARRY TO APPROVE AGENDA AS AMENDED
AND MOTION CARRIED 7-0 AT 6:34 PM.
ITEM CA-1
DRAFT
City Council Minutes
Page 2
September 10, 2012
PRESENTATIONS
Introduction of City Attorney, Kari Sand, Kenyon Disend (6:34 pm)
City manager introduced Kari Sand and stated she will be attending future City Council
meetings since Bruce Disend will be assuming new projects with the firm. Mr. Disend
thanked council for the pleasure of working with the City and said he will continue to
perform work for Medina during the transition but in a lesser capacity.
Jet Noise, Part 150 Study: City Consultant, Allyson Jackson (6:38 pm)
Ms. Jackson provided an update on City jet noise program and summarized her work for
the City since 2010. She recapped Council’s three goals and responded to inquiries from
council members. Ms. Jackson recommended council consider budgeting for an aviation
attorney in 2013.
Council supported mailing letter included with presentation materials to Airspace
Management Division and to discuss future goals and priorities during budget process.
PUBLIC COMMENT
Mayor read guidelines for public comment period and opened floor to public comment at
6:58 pm.
Sheree Wen expressed her concerns about the City’s tree code and the dangers natural
disasters could pose to the community due to its high density tree coverage, explaining
how fires can result from lightning strikes and landslides from earthquakes.
Jennifer Garone spoke of shoreline access definition from State Route 520 and the lack of
ability to access the water. She asked council to consider staff work with state for
improved shoreline access.
Palvi Mehta commented about shoreline access from State Route 520 and its revised view
platform. She said she and neighbors met with WSDOT last week about access change
and inquired who will be responsible for security and maintenance of area.
Mayor closed public comment period at 7:13 pm.
REPORTS AND ANNOUNCEMENTS
Mayor reported he attended monthly mayors meeting and 48th District legislators were in
attendance.
Emergency Preparedness Committee Chair Kay Koelemay announced September is
National Emergency Preparedness Month, the radio group resumed its weekly radio
exercise on Sunday evenings, and September’s meeting will be held on the fourth
Wednesday.
ITEM CA-1
DRAFT
City Council Minutes
Page 3
September 10, 2012
Police Chief Thomas provided result of recent case involving theft of car registration
identification and reported the criminals are off the street and have admitted to 67 crimes,
including two in Hunts Point. Chief said there were no burglaries during the month of
August and Bellevue City Council approved transfer of emergency coach to its jurisdiction.
City manager and development services director responded to questions and concerns
raised during public comment about State Route 520.
City manager reported the draft audit exit report showed no findings, recommendations, or
exit items and the final report will be posted on City website when it becomes available.
She said lifeguard summary report will be provided to park board and city council when it
becomes available.
CONSENT AGENDA
MOTION PHELPS AND SECOND DECKER TO ADOPT CONSENT AGENDA AS
AMENDED AND MOTION CARRIED 7-0 AT 7:31 PM.
Approval of August 13, 2012 City Council Special & Regular Meeting Minutes
Approval of August, 2012 Check Register
Claim check numbers 53218 through 53307 in the amount of $230,543.42 and payroll check numbers
3471 through 3488 in the amount of $241,216.10.
Approval of SEPA Ordinance Revisions
Approval of Transportation Improvement Board Grant Applications
Proclamation Recognizing Recovery Month
Receipt of Approved June 26, 2012 Planning Commission Meeting Minutes
OTHER BUSINESS
Approval of Purchase of Flood Control Device (7:31 pm)
Council member J. Lee stated she noticed the check to purchase flood control device was
in the check register for approval. Public works director confirmed the check was issued
but had not been mailed to the vendor until council approval was gained.
MOTION DICHARRY AND SECOND BOYD TO APPROVE PURCHASE OF MEDINA
PARK OUTLET CONTROL DEVICE FROM THIRSTY DUCK, LTD. AND AUTHORIZE
DIRECTOR OF PUBLIC WORKS TO PURCHASE DEVICE. MOTION CARRIED 7-0 AT
7:32 PM.
Draft 2013 Preliminary Budget (7:33 pm)
City manager briefly summarized City’s strategic goals and completed 2012 and proposed
2013 capital projects.
Finance director went over 2012 forecast summary and 2013 preliminary figures, including
gaps between revenues and expenditures noting further discussion and council direction
will be gained during September study session.
ITEM CA-1
DRAFT
City Council Minutes
Page 4
September 10, 2012
Development services director responded to questions concerning development fees.
Council concurred with conservative predictions for sales tax figures.
2012 Holiday Schedule (8:04 pm)
City manager and council member Phelps introduced proposed resolution.
MOTION BOYD AND SECOND DICHARRY TO ADOPT RESOLUTION TO ALLOW
CLOSURE OF CITY HALL ON DECEMBER 24, 2012 FOR ONE YEAR ONLY WHICH
WILL RESULT IN EIGHT ADDITIONAL HOLIDAY HOURS FOR ALL EMPLOYEES.
MOTION CARRIED 7-0 AT 8:07 PM.
Amendment to Chapter 15.20 Construction Mitigation Plans (8:07 pm)
Development services director summarized proposed amendment and council members
discussed proposal remarking value thresholds could be further amended in the future if
necessary.
MOTION PHELPS AND SECOND BOYD TO APPROVE AN ORDINANCE AMENDING
SECTION 15.20.010 OF THE MEDINA MUNICIPAL CODE RELATING TO THE
REQUIREMENTS FOR A LEVEL 1 CONSTRUCTION MITIGATION PLAN. MOTION
CARRIED 7-0 AT 8:20 PM.
City Council Agenda Calendar (8:20 pm)
Calendar discussed. Study Session planned for Monday, September 24.
PUBLIC COMMENT
Mayor opened public comment period at 8:21 pm.
Resident Connie Gerlitz expressed her view it is absurd for managers not to present a
balanced budget.
Mayor closed floor to comments at 8:23 pm.
ITEM CA-1
DRAFT
City Council Minutes
Page 5
September 10, 2012
ADJOURNMENT
MOTION PHELPS AND SECOND D. LEE TO ADJOURN THE SEPTEMBER 10, 2012
MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0 AT 8:24 PM.
The September 10, 2012 Regular Meeting of the Medina City Council adjourned at 8:24
pm.
The Medina City Council will hold its next regular meeting on Monday, October 8, 2012, at
6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina.
Michael Luis, Mayor Attest:
Rachel Baker, City Clerk
ITEM CA-2
DRAFT
MEDINA CITY COUNCIL
SPECIAL MEETING MINUTES
Medina City Hall, City Council Chambers
501 Evergreen Point Road, Medina
Monday, September 24, 2012; 6:00 pm
CALL TO ORDER
The September 24, 2012 Special Meeting of the Medina City Council was noticed pursuant
to RCW 42.30.080. The meeting was called to order at 6:03 pm.
ROLL CALL
Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie
Lee, and Michael Luis
Council Members Absent: Katie Phelps
City Staff Present: Donna Hanson, City Manager; Mark Thomas, Police Chief;
Robert Grumbach, Development Services Director; Joe Willis,
Public Works Director; Nancy Adams, Finance Director, and
Rachel Baker, City Clerk
DISCUSSION
2013 Budget Discussion (6:03 pm)
Council members discussed draft preliminary budget document, revenue and expenditure
projections and proposed budget requests.
During discussion council directed:
1. Reducing Part 150 Study funding to $1,500
2. Reducing prosecuting attorney line item
3. Providing documentation for public records assistance funding
4. Further analysis whether information technology consultant estimate is adequate
5. Discontinuing monthly postcard mailing
6. Reducing budget for police uniforms
7. Reducing police overtime line item
8. Reducing emergency preparedness consultant costs
9. Support for utility tax increase
10. Support for no program cuts
84th Avenue Northeast Pathway (8:28 pm)
City manager said the country club is currently in its budget process and public works
director has received estimates for cleaning up the pathway but could not recommend
investing a lot of money without a partnership from the country club.
ITEM CA-2
DRAFT
City Council Minutes
Page 2
September 24, 2012
ADJOURNMENT
MOTION BOYD AND SECOND DICHARRY TO ADJOURN THE SEPTEMBER 24, 2012
SPECIAL MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 6-0
PHELPS ABSENT) AT 8:32 PM.
The September 24, 2012 Special Meeting of the Medina City Council adjourned at 8:32
pm.
The Medina City Council will hold its next Regular Meeting on Monday, October 8, 2012, at
6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina.
Michael Luis, Mayor Attest:
Rachel Baker, City Clerk
ITEM CA-3
CITY OF MEDINA
October 4, 2012
To: Mayor and City Council
From : Nancy Adams, Director of Finance
Re: September 2012 Financial Report
The September 2012 Reports include:
September 2012 AP Check Register Activity Detail
Revenue & Expense Summary for September YTD
Revenue:
Key Items for 2012 Revenue include:
Property Tax received as of September is $1.4M. Property taxes are deposited in April/May and
October/November.
Sales Tax Revenues are $516K as of September YTD. Sales Tax is trending ($324K) below where we
would like to be as of September 30th. Based on low trends for 2012, the Sales Tax forecast will be
lowered to $700K for the year.
Utility Tax & Franchise Fee Revenue is $276K as of September YTD. We are on target to meet budget
for the year.
License & Permit Revenue is $517K and has exceeded the annual budget by $61K as of September
YTD.
Planning & Development Revenue has come in quickly over the period of January- September. We
have already exceeded the 2012 Revenue Budget by $172K.
Capital Real Estate Excise Tax (REET) Revenue is $440K for September YTD, which is approximately
25K) under the budgeted REET for 2012. We had an adjustment of ($61K) in August where King
County reversed REET for January that was determined to be a transfer, not a sale.
Expense:
Key Items for 2012 Expense include:
Legal: Special Counsel legal fees as of September YTD are $70K and have exceeded the annual
budget of $40K for this line item.
Finance: We pay WCIA for our annual insurance premiums in January. The actual fees were $1,200
higher than the estimate they gave us last fall for budgeting.
Development: Hearing Examiner fees have exceeded the 2012 Budget by $16K as of September YTD
and will continue to be higher than budget for the year. Note: Planning & Development Revenue is
substantially higher for the period of January – September as well.
2011 Annual Audit
The Washington State Auditor’s Office (SAO) has notified us that the 2011 Audit Reports will not be available
for distribution until after October 8th, 2012.
City of Medina
Revenue & Expense Summary
September 2012
ITEM CA-3
REVENUE:
September
ACTUAL
September
YTD ACTUAL
2012 ANNUAL
BUDGET % of Total
BUDGET
REMAINING
General Fund
Property Tax $40,685 $1,358,963 $2,446,268 55.55%$1,087,305
Sales Tax $65,649 $515,879 $1,120,000 46.06%$604,121
Criminal Justice $5,354 $45,067 $57,646 78.18%$12,579
B & O Tax: Utility & Franchise Fee $1,102 $275,719 $336,694 81.89%$60,975
Licenses & Permits $32,268 $517,427 $456,275 113.40%($61,152)
Intergovernmental $7,385 $201,078 $373,514 53.83%$172,436
Planning & Development, Passport $47,109 $432,106 $234,100 184.58%($198,006)
Fines, Penalties, Traffic Infr.$5,358 $48,600 $110,000 44.18%$61,400
Misc. Investment, Leases $721 $27,893 $64,130 43.49%$36,237
Other Revenue $0 $2,540 $0 0.00%($2,540)
General Fund Total $205,630 $3,425,273 $5,198,627 65.89% $1,773,354
Street Fund $5,407 $73,786 $168,891 43.69%$95,105
Street Fund Transfers In $24,167 $217,500 $290,000 75.00%$72,500
Tree Fund $0 $8,100 $1,000 810.00%($7,100)
Capital Fund $35,896 $449,938 $806,285 55.80%$356,347
Total (All Funds)$246,933 $3,957,097 $6,174,803 64.08% $2,217,706
Total (All Funds) Transfers In $24,167 $217,500 $290,000 75.00%$72,500
EXPENDITURES:
September
ACTUAL
September
YTD ACTUAL
2012 ANNUAL
BUDGET % of Total
BUDGET
REMAINING
General Fund
Legislative $1,178 $17,067 $26,800 63.68%$9,733
Municipal Court $7,710 $55,550 $101,500 54.73%$45,950
Executive $15,517 $135,427 $185,317 73.08%$49,890
Finance $12,830 $243,975 $277,090 88.05%$33,115
Legal $16,141 $97,209 $160,000 60.76%$62,791
Central Services $47,177 $345,140 $521,782 66.15%$176,642
Police Operations $126,974 $1,250,035 $1,986,953 62.91%$736,918
Fire & Medical Aid $0 $353,111 $706,369 49.99%$353,258
Emergency Prep.$7,904 $59,064 $79,500 74.29%$20,436
Development & Planning $81,119 $569,935 $643,600 88.55%$73,665
Recreational Services $1,935 $23,900 $26,411 90.49%$2,511
Parks $32,127 $266,964 $341,546 78.16%$74,582
General Fund Total $350,614 $3,417,377 $5,056,868 67.58% $1,639,492
General Fund Transfers Out $7,500 $67,500 $90,000 75.00%$22,500
Street Fund $25,872 $259,171 $444,701 58.28%$185,530
Tree Fund $0 $0 $0 0.00%$0
Capital Fund $0 $161,344 $849,285 19.00%$687,941
Capital Fund Transfers Out $16,667 $150,000 $200,000 75.00%$50,000
Total (All Funds)$376,486 $3,837,891 $6,350,854 60.43%$2,512,963
Total (All Funds) Transfers Out $24,167 $217,500 $290,000 75.00%$72,500
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/12 Period Ending: 9/30/2012
WA ST INV POOL 4,028,217$ WA ST INV POOL 4,276,743$
CHECKING 450,111 CHECKING 389,380
4,478,328$ 4,666,123$
AP Check Register
September 2012
ITEM CA-3
1
Invoice Number VendorName Account Account Description Check Date
Check
Number
Transaction
Detail Amount Transaction Notes
YOURKOSKI 8/15/12 Bank of America-Business Card 001-000-000-521-20-31-00 Office Supplies 9/5/2012 53308 $58.00 Evidence/Property Bags
YOURKOSKI 8/15/12 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 9/5/2012 53308 $100.00 Good2Go Replenish
YOURKOSKI 8/15/12 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 9/5/2012 53308 $100.00 Good2Go Replenish
THOMAS 8/15/12 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 9/5/2012 53308 $300.60 Airfare - IACP Conf. - Chief
YOURKOSKI 8/15/12 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 9/5/2012 53308 $312.24 Hotel - Training - Ofc. Knott
THOMAS 8/15/12 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 9/5/2012 53308 $220.00 IACP Conf. Registration
THOMAS 8/15/12 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 9/5/2012 53308 $22.48 Food for CSPA Meeting
THOMAS 8/15/12 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 9/5/2012 53308 $28.36 Food for CSPA Meeting
THOMAS 8/15/12 Bank of America-Business Card 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships 9/5/2012 53308 $120.00 IACP Membership Dues 2012
YOURKOSKI 8/15/12 Bank of America-Business Card 001-000-000-574-20-31-00 Operating Supplies 9/5/2012 53308 $466.82 Spine Board
53308 Total $1,728.50
485980 Medina Chevron 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint 9/5/2012 53309 $142.30 Tahoe Repairs - Development
53309 Total $142.30
3R-012-0900 3R Technology, LLC 001-000-000-518-90-41-50 Technical Services 9/11/2012 53310 $109.65 Surplus Electronics Recycling
53310 Total $109.65
71850 AM Test Inc 001-000-000-574-20-49-00 Miscellaneous 9/11/2012 53311 $50.00 Water Testing - Beach Park
71782 AM Test Inc 001-000-000-574-20-49-00 Miscellaneous 9/11/2012 53311 $75.00 Water Testing - Beach Park
71583 AM Test Inc 001-000-000-574-20-49-00 Miscellaneous 9/11/2012 53311 $100.00 Water Testing - Beach Park
53311 Total $225.00
0016769-IN B & M Datanode LLC 001-000-000-518-90-41-50 Technical Services 9/11/2012 53312 $414.06 IT Svcs
0016778-IN B & M Datanode LLC 001-000-000-521-20-41-05 IT Services 9/11/2012 53312 $328.50 Monitoring Svc.
53312 Total $742.56
BAKER - Reimb. 9/10/12 Baker, Rachel 001-000-000-518-10-43-00 Travel & Training 9/11/2012 53313 $7.31 parking and tolls from attorney offices
53313 Total $7.31
12170578 Banc of America Leasing 001-000-000-521-20-45-00 Equipment-Lease & Rentals 9/11/2012 53314 $422.26 Copier Lease - PD
53314 Total $422.26
4138943 Bearcom 001-000-000-525-60-31-00 Supplies 9/11/2012 53315 $1,068.27 Radio Equip. - PD
53315 Total $1,068.27
05065006 6/8/12 - 8/10/12 Bellevue City Treasurer - Utilities 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 9/11/2012 53316 $631.49 CH - Water
90108897 5/23/12 - 8/1/12 Bellevue City Treasurer - Utilities 001-000-000-576-80-47-00 Utilities 9/11/2012 53316 $154.18 Medina Park Irrigation
07522006 6/13/12 - 8/8/12 Bellevue City Treasurer - Utilities 001-000-000-576-80-47-00 Utilities 9/11/2012 53316 $166.21 FairWx Park - Irrigation
05066001 6/8/12 - 8/10/12 Bellevue City Treasurer - Utilities 001-000-000-576-80-47-00 Utilities 9/11/2012 53316 $846.05 Beach Park - Irrigation
05172008 6/12/12 - 8/13/12 Bellevue City Treasurer - Utilities 001-000-000-576-80-47-00 Utilities 9/11/2012 53316 $4,422.17 Medina Park & PW Irrigation
14971001 5/29/12 - 8/3/12 Bellevue City Treasurer - Utilities 101-000-000-542-30-47-00 Utility Services 9/11/2012 53316 $61.00 84th Planting - Irrigation
53316 Total $6,281.10
CABOT DOW ASSOC. 9/4/12 Cabot Dow Associates, Inc 001-000-000-513-10-41-00 Professional Services 9/11/2012 53317 $637.50 Labor Consultant
53317 Total $637.50
2273048 Cellhire USA, LLC 001-000-000-525-60-41-08 Prof Serv EMP Grant E12-332 9/11/2012 53318 $34.95 Sat Phone in MCC
5294039 Cellhire USA, LLC 001-000-000-525-60-41-08 Prof Serv EMP Grant E12-332 9/11/2012 53318 $70.59 EMP Sat Phone
53318 Total $105.54
3989759B 8/17/12 - 9/17/12 Centurylink 001-000-000-521-20-42-00 Communications (phone,Pagers)9/11/2012 53319 $157.13 PD Fax
8183070B 8/8/12 - 9/8/12 Centurylink 001-000-000-576-80-42-00 Telephone/postage 9/11/2012 53319 $45.06 PW Shop Phone
53319 Total $202.19
814460 Certified Laboratories 001-000-000-576-80-32-00 Vehicle Fuel & Lube 9/11/2012 53320 $287.36 Grease for Mowers & Trucks
53320 Total $287.36
35647545 Chevron (Police)001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 9/11/2012 53321 $2,318.75 Fuel/Maint. - PD
35647545 Chevron (Police)001-000-000-521-20-48-10 Repairs & Maint-Automobiles 9/11/2012 53321 $485.53 Fuel/Maint. - PD
53321 Total $2,804.28
12590 CNR, Inc 001-000-000-518-90-48-00 Repairs & Main-Equipment 9/11/2012 53322 $199.02 W Maint. - Mitel
53322 Total $199.02
8498330130193587 8/25/12 - 9/24/12 Comcast 001-000-000-576-80-42-00 Telephone/postage 9/11/2012 53323 $71.90 PW Shop - Internet
8498330130193223 8/16/12 - 9/15/12 Comcast 101-000-000-542-63-41-00 Street Light Utilities 9/11/2012 53323 $206.90 NE 24th St Camera
AP Check Register
September 2012
ITEM CA-3
2
Invoice Number VendorName Account Account Description Check Date
Check
Number
Transaction
Detail Amount Transaction Notes
8498330130193264 8/16/12 - 9/15/12 Comcast 101-000-000-542-63-41-00 Street Light Utilities 9/11/2012 53323 $206.90 NE 12th St Camera
53323 Total $485.70
11037150082512 Crystal And Sierra Springs-Admin 001-000-000-518-10-31-00 Office And Operating Supplies 9/11/2012 53324 $59.47 Water - CH
53324 Total $59.47
5296969082512 Crystal And Sierra Springs-Police 001-000-000-521-20-31-00 Office Supplies 9/11/2012 53325 $58.92 Water - PD
53325 Total $58.92
5291929082512 Crystal And Sierra Springs-PW 001-000-000-576-80-31-00 Operating Supplies 9/11/2012 53326 $30.39 Water - PW Shop
53326 Total $30.39
82058 db Secure Shred 001-000-000-518-10-41-00 Professional Services 9/11/2012 53327 $39.04 Secure Shredding Svc
53327 Total $39.04
393737 Evergreen RV Service 001-000-000-525-60-48-00 Repairs & Maint-Coach 9/11/2012 53328 $838.99 MCC Repairs
53328 Total $838.99
12875 FCI - Custom Police Vehicles 001-000-000-521-20-48-10 Repairs & Maint-Automobiles 9/11/2012 53329 $277.45 Car 16 Equip & Install
53329 Total $277.45
202005 Flex-Plan Services, Inc.001-000-000-514-10-49-10 Miscellaneous 9/11/2012 53330 $53.30 Aug - Flex Plan Admin Fee
53330 Total $53.30
1011458 Foster Pepper 001-000-000-515-20-41-60 Special Counsel 9/11/2012 53331 $153.00 Skinner Appeal
1009212 Foster Pepper 001-000-000-515-20-41-60 Special Counsel 9/11/2012 53331 $102.00 Skinner Appeal
53331 Total $255.00
TB - 121204504 7/20/12 - 8/20/12 Good To Go!001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 9/11/2012 53332 $5.00 Toll Fee - SR520
53332 Total $5.00
9897009024 Grainger 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 9/11/2012 53333 $21.46 keys for CH Lobby Lights
9897315637 Grainger 001-000-000-576-80-31-00 Operating Supplies 9/11/2012 53333 $5.84 Gloves
53333 Total $27.30
HANSON - Car Allowance - Sept-12 Hanson, Donna K 001-000-000-513-10-21-50 Auto Allowance 9/11/2012 53334 $400.00 Car Allowance - Sept-12
Travel Reimb - HANSON Hanson, Donna K 001-000-000-513-10-43-00 Travel & Training 9/11/2012 53334 $397.12 2012 WCMA Conf.
53334 Total $797.12
76330.1 Harbor Club 001-000-000-511-60-43-00 Travel & Training 9/11/2012 53335 $127.99 Points Mayors Brkfst Mtg. - Aug-12
53335 Total $127.99
14864 Issaquah Honda Kubota 101-000-000-542-30-48-00 Equipment Maintenance 9/11/2012 53336 $140.29 Boom Mower Parts
53336 Total $140.29
04-50007166 Issaquah, City of 001-000-000-521-20-51-50 Jail Service-Prisoner Board 9/11/2012 53337 $630.00 Jail Housing
53337 Total $630.00
3000260 KC Finance-Adult/Juvenile Detention 001-000-000-521-20-51-50 Jail Service-Prisoner Board 9/11/2012 53338 $724.00 Jail Housing
53338 Total $724.00
JULY12MED Kirkland Municipal Court 001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf 9/11/2012 53339 $1,985.00 Court Filing Fees
53339 Total $1,985.00
467281 Kustom Signals, Inc.001-000-000-521-20-64-10 Furniture & Equipment 9/11/2012 53340 $1,781.72 Radar Units
53340 Total $1,781.72
Medina-002/13 Law, Lyman, Daniel, Kamerrer & Bogdanovic001-000-000-515-20-41-60 Special Counsel 9/11/2012 53341 $3,677.65 Whitney v. Medina
Medina-001/13 Law, Lyman, Daniel, Kamerrer & Bogdanovic001-000-000-515-20-41-60 Special Counsel 9/11/2012 53341 $2,302.56 Chen v. Medina
Medina-003/4 Law, Lyman, Daniel, Kamerrer & Bogdanovic001-000-000-515-20-41-60 Special Counsel 9/11/2012 53341 $105.90 COM v. KC, KCSO, & Whitney
53341 Total $6,086.11
52763 Lowe's Business Account 001-000-000-576-80-31-00 Operating Supplies 9/11/2012 53342 $164.36 Batteries, connectors, hoses
52922 Lowe's Business Account 001-000-000-576-80-31-00 Operating Supplies 9/11/2012 53342 $24.88 Gas - Mole Repellent
53342 Total $189.24
604120 Mastermark 001-000-000-518-10-31-00 Office And Operating Supplies 9/11/2012 53343 $18.18 Passport stamp
604227 Mastermark 001-000-000-518-10-31-00 Office And Operating Supplies 9/11/2012 53343 $19.32 Invoice stamp -Mail Counter
53343 Total $37.50
95522184 McAfee 001-000-000-518-90-41-50 Technical Services 9/11/2012 53344 $331.20 Email Defense Svcs. - Sept-12
53344 Total $331.20
8/1/12 - 8/31/12 Michael's Dry Cleaning 001-000-000-521-20-22-00 Uniforms 9/11/2012 53345 $150.32 Dry Cleaning - PD
AP Check Register
September 2012
ITEM CA-3
3
Invoice Number VendorName Account Account Description Check Date
Check
Number
Transaction
Detail Amount Transaction Notes
53345 Total $150.32
9/6/12 - Conf. Reg.NAGARA 001-000-000-521-20-43-00 Travel & Training 9/11/2012 53346 $129.00 2012 Sea. E-Records Forum - CRUM
53346 Total $129.00
27603 09/04/12 O'Brien, Barton, Joe & Hopkins, PLLP 001-000-000-512-50-41-20 Public Defender 9/11/2012 53347 $145.00 Public Defender
53347 Total $145.00
467277 Pacific Topsoils, Inc.001-000-000-576-80-41-04 Professional Services-Misc 9/11/2012 53348 $108.50 Dump Clean Green
53348 Total $108.50
2012-4631 Public Safety Testing Inc 001-000-000-521-20-41-50 Recruitment-Background 9/11/2012 53349 $1,584.96 Bkgrd for PD Vacancy
53349 Total $1,584.96
1906201007 7/20/12 - 8/20/12 Puget Sound Energy 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 9/11/2012 53350 $1,193.46 Power - CH
9606201003 7/13/12 - 8/13/12 Puget Sound Energy 001-000-000-576-80-47-00 Utilities 9/11/2012 53350 $147.46 Shop - Power
8254229019 7/17/12 - 8/15/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 9/11/2012 53350 $26.73 NE 24th Camera
8254221586 7/21/12 - 8/21/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 9/11/2012 53350 $39.97 Street Lights
3118551005 7/20/12 - 8/20/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 9/11/2012 53350 $44.05 NE 12th Camera
9239911002 7/31/12 - 8/29/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 9/11/2012 53350 $1,842.27 Street Lights
53350 Total $3,293.94
201345 Puget Sound Regional Council 001-000-000-519-90-49-01 Puget Sound Regional Council 9/11/2012 53351 $557.00 Annual Dues
53351 Total $557.00
3567 Real Time Communication, LLC - MOT 001-000-000-525-60-42-00 Communications/Data-Coach 9/11/2012 53352 $559.93 SAT Phone - EMP
53352 Total $559.93
8000021752 Satworx 001-000-000-525-60-42-00 Communications/Data-Coach 9/11/2012 53353 $45.56 SAT Phone - PD
53353 Total $45.56
234961 Sports Service 001-000-000-521-20-35-20 Firearms (Purchase & Repair)9/11/2012 53354 $69.01 Firearm Supplies
53354 Total $69.01
32796 Spot-On Print & Design 001-000-000-518-10-31-00 Office And Operating Supplies 9/11/2012 53355 $35.30 Bus. Cards - Ngo
32765 Spot-On Print & Design 001-000-000-518-10-31-00 Office And Operating Supplies 9/11/2012 53355 $59.09 Bus. Cards - Soloski
53355 Total $94.39
3179318639 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 9/11/2012 53356 $825.06 cups, projector, mat, soap
3179318636 Staples Advantage 001-000-000-525-60-31-00 Supplies 9/11/2012 53356 $69.66 White Board, ink, lit rack
3179318637 Staples Advantage 001-000-000-525-60-31-00 Supplies 9/11/2012 53356 $19.12 White Board
53356 Total $913.84
36580 Statewide Security 001-000-000-525-60-48-00 Repairs & Maint-Coach 9/11/2012 53357 $229.95 Camera Maint. - MCC
53357 Total $229.95
5031934 TW Telecom 001-000-000-518-10-42-00 Postage/Telephone 9/11/2012 53358 $1,153.85 Bundled telecom Svcs.
53358 Total $1,153.85
45858326 Uline 001-000-000-574-20-31-00 Operating Supplies 9/11/2012 53359 $62.15 Wristbands - Lifeguard Program
53359 Total $62.15
2070146 Utilities Underground Location Ctr 101-000-000-542-30-47-00 Utility Services 9/11/2012 53360 $42.20 Util Locates
53360 Total $42.20
5824 Vigilant Video Inc 001-000-000-521-20-48-20 Repairs & Maint-Cad 9/11/2012 53361 $1,500.00 Lic Renewal Aug-2012 - Aug 2013
53361 Total $1,500.00
E899585 - EWART WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 9/11/2012 53362 $18.00 Renewal Lic. Fee - Ewart
E899587 - MOORE WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 9/11/2012 53362 $18.00 Renewal Lic. Fee - Moore
E899588 - HOOEY WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 9/11/2012 53362 $18.00 Renewal Lic. Fee - Hooey
E899586 - CLISE WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 9/11/2012 53362 $18.00 Renewal Lic. Fee - Clise
53362 Total $72.00
2011917 WAPRO 001-000-000-518-10-43-00 Travel & Training 9/11/2012 53363 $150.00 2012 Fall Conf. - BAKER
53363 Total $150.00
52854 Washington Awards, Inc.001-000-000-518-10-31-00 Office And Operating Supplies 9/11/2012 53364 $19.16 Name Plate - Papano
53364 Total $19.16
WEDLUND - CSE - Aug-12 Wedlund, Caroll 001-000-000-521-20-41-00 Professional Services 9/11/2012 53365 $360.00 Civil Svc Examiner Svcs.
53365 Total $360.00
AP Check Register
September 2012
ITEM CA-3
4
Invoice Number VendorName Account Account Description Check Date
Check
Number
Transaction
Detail Amount Transaction Notes
21086 Wescom Communications 001-000-000-521-20-48-00 Repairs & Maint-Equipment 9/11/2012 53366 $366.82 Radar Calibration
53366 Total $366.82
58989 Wide Format Company, The 001-000-000-518-10-49-40 Photocopies 9/11/2012 53367 $21.79 McClincy PRR Copies
53367 Total $21.79
WILLIS - Auto Allowance - Sept-12 Willis, Joe 001-000-000-576-80-43-00 Travel & Training 9/11/2012 53368 $285.00 Sept-12 Auto Allowance
53368 Total $285.00
996165814X09162012 AT&T Mobility 001-000-000-521-20-42-00 Communications (phone,Pagers)9/26/2012 53369 $273.15 Patrol car connect to NORCOM
53369 Total $273.15
VOID VOID VOID VOID 9/26/2012 53370 $0.00 VOID
53370 Total $0.00
9/15 - BAKER Bank of America-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53371 $236.50 Printer ink - Phaser
9/15 - BAKER Bank of America-Business Card 001-000-000-518-10-49-30 Postcard, Public information 9/26/2012 53371 $236.46 Sept CC Postcard postage
9/15 - BAKER Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 9/26/2012 53371 $159.00 Records Storage
9/15 - BAKER Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 9/26/2012 53371 $356.00 Records Storage
9/15 - WILLIS Bank of America-Business Card 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 9/26/2012 53371 $29.59 Repl Lightbulbs CH
9/15 - WILLIS Bank of America-Business Card 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 9/26/2012 53371 $17.25 Repl Lightbulbs CH
9/15 - BAKER Bank of America-Business Card 001-000-000-518-90-31-00 Office & Operating Supplies 9/26/2012 53371 $10.95 AV Software Renewal
9/15 - YOURKOSKI Bank of America-Business Card 001-000-000-521-20-31-00 Office Supplies 9/26/2012 53371 $45.95 Evidence Supplies
9/15 - YOURKOSKI Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 9/26/2012 53371 $100.00 Good2Go Replenish
9/15 - YOURKOSKI Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 9/26/2012 53371 $100.00 Good2Go Replenish
9/15 - YOURKOSKI Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 9/26/2012 53371 $100.00 Good2Go Replenish
9/15 - YOURKOSKI Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 9/26/2012 53371 $11.55 Drug Burn - Spokane
9/15 - YOURKOSKI Bank of America-Business Card 001-000-000-521-20-49-00 Misc. (service/supplies)9/26/2012 53371 $45.95 Window Blinds - PD
9/15 - YOURKOSKI Bank of America-Business Card 001-000-000-521-20-49-00 Misc. (service/supplies)9/26/2012 53371 $64.95 Window Blinds - PD
9/15 - YOURKOSKI Bank of America-Business Card 001-000-000-574-20-31-00 Operating Supplies 9/26/2012 53371 $97.95 Lifeguard Umbrella
9/15 - WILLIS Bank of America-Business Card 101-000-000-542-30-35-00 Small Tools/minor Equipment 9/26/2012 53371 $592.33 Camera, accessories
9/15 - WILLIS Bank of America-Business Card 101-000-000-542-30-41-00 Professional Services 9/26/2012 53371 $111.66 4 GB RAM - PWD - PC
53371 Total $2,316.09
90107027 7/4/12 - 8/29/12 Bellevue City Treasurer - Utilities 001-000-000-576-80-47-00 Utilities 9/26/2012 53372 $37.69 Viewpoint (Dock) Water
02623004 7/3/12 - 8/23/12 Bellevue City Treasurer - Utilities 001-000-000-576-80-47-00 Utilities 9/26/2012 53372 $150.81 Viewpoint Park Water
53372 Total $188.50
27306 Bellevue, City of 001-000-000-519-90-49-03 ARCH 9/26/2012 53373 $12,340.00 ARCH Contribution
53373 Total $12,340.00
9/7/12 Briere & Assoc. Inc.Briere & Associates, Inc.001-000-000-576-80-41-04 Professional Services-Misc 9/26/2012 53374 $1,489.20 Facia, gutter repair - CH
53374 Total $1,489.20
7838049B 9/7/12 - 10/7/12 Centurylink 001-000-000-518-10-42-00 Postage/Telephone 9/26/2012 53375 $111.61 CH, EP Phone Lines
7838049B 9/7/12 - 10/7/12 Centurylink 001-000-000-525-60-31-00 Supplies 9/26/2012 53375 $78.35 CH, EP Phone Lines
8183070B 9/8/12 - 10/8/12 Centurylink 001-000-000-576-80-42-00 Telephone/postage 9/26/2012 53375 $44.31 PW Shop Phone
53375 Total $234.27
BLDG INSP. Aug 2012 Clyde Hill, City of 001-000-000-558-60-41-06 Building Inspector Contract 9/26/2012 53376 $1,159.05 Bldg Inspection Svcs
53376 Total $1,159.05
41694 Code Publishing Co.001-000-000-518-10-41-00 Professional Services 9/26/2012 53377 $175.91 Code Update
53377 Total $175.91
8498330130193264 9/16/12-10/15/12 Comcast 001-000-000-521-20-48-20 Repairs & Maint-Cad 9/26/2012 53378 $206.90 NE 12th Camera
8498330130193223 9/16/12-10/15/12 Comcast 001-000-000-521-20-48-20 Repairs & Maint-Cad 9/26/2012 53378 $206.90 NE 24th Camera
8498330130193587 9/25/12-10/24/12 Comcast 001-000-000-576-80-47-00 Utilities 9/26/2012 53378 $71.90 Shop Internet
53378 Total $485.70
50660 6/30/12 - 7/27/12 DKS Associates 101-000-000-542-30-41-01 Prof Svcs- GCA 6496 SR 520 9/26/2012 53379 $347.50 SR520 Liason Svcs.
53379 Total $347.50
FINNIGAN - EPC - Sept. 2012 Finnigan, Kristen 001-000-000-525-60-41-00 Prof Serv-EP Coordinator 9/26/2012 53380 $3,200.00 Emer. Prep. Coord. Svcs.
FINNIGAN - EPC - Sept. 2012 Finnigan, Kristen 001-000-000-525-60-43-00 Travel & Training 9/26/2012 53380 $100.00 Emer. Prep. Coord. Svcs.
53380 Total $3,300.00
AP Check Register
September 2012
ITEM CA-3
5
Invoice Number VendorName Account Account Description Check Date
Check
Number
Transaction
Detail Amount Transaction Notes
1017018 Foster Pepper 001-000-000-515-20-41-60 Special Counsel 9/26/2012 53381 $1,429.27 Skinner Matter
53381 Total $1,429.27
1019073266 Gempler's Inc.001-000-000-576-80-48-00 Repair & Maint Equipment 9/26/2012 53382 $13.52 Air Chuck Lockon
1019073267 Gempler's Inc.001-000-000-576-80-48-00 Repair & Maint Equipment 9/26/2012 53382 $669.59 Equip. Tires
53382 Total $683.11
ADAMS - ANNUAL DUES GFOA 001-000-000-514-10-49-00 Misc-Dues,Subscriptions 9/26/2012 53383 $160.00 Membership Dues
53383 Total $160.00
7024522 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 9/26/2012 53384 $441.82 Concrete mix, rebar, nails
5021467 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 9/26/2012 53384 $37.89 picnic table wood
5025225 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 9/26/2012 53384 $9.07 Duct Tape
7010023 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 9/26/2012 53384 $85.59 park bench stakes
53384 Total $574.37
1-510642 Honey Bucket 001-000-000-511-60-49-10 Medina Days 9/26/2012 53385 $230.00 Medina Days Toilets - Medina Park
1-510644 Honey Bucket 001-000-000-511-60-49-10 Medina Days 9/26/2012 53385 $235.00 Medina Days Toilets - Beach Park
53385 Total $465.00
3M071429 Horizon 001-000-000-576-80-31-01 Maintenance Supplies 9/26/2012 53386 $325.23 Irrigation Parts
53386 Total $325.23
15261 Issaquah Honda Kubota 101-000-000-542-30-48-00 Equipment Maintenance 9/26/2012 53387 $319.14 Tractor Parts
53387 Total $319.14
JACKSON - 08/31/12 Jackson, Allyson 001-000-000-511-60-41-00 Professional Services 9/26/2012 53388 $585.00 Flt. Track Svcs. Consult.
53388 Total $585.00
2007008 KC Finance-Mental Health, Chemical 001-000-000-519-90-51-30 King County Alcohol Control 9/26/2012 53389 $316.46 Q2 2012 Substance Abuse Fees
53389 Total $316.46
11000322 KC Office of Finance 001-000-000-521-20-42-00 Communications (phone,Pagers)9/26/2012 53390 $375.00 I-Net Connect - PD
53390 Total $375.00
16333 Kenyon Disend, Pllc 001-000-000-515-20-41-10 City Attorney 9/26/2012 53391 $2,940.86 City Attorney
53391 Total $2,940.86
AUG12MED Kirkland Municipal Court 001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf 9/26/2012 53392 $1,580.00 Court Filing Fees
53392 Total $1,580.00
9061202 LEED 001-000-000-521-20-35-20 Firearms (Purchase & Repair)9/26/2012 53393 $1,132.07 Repl. Rifle Scope
53393 Total $1,132.07
11959 Lowe's Business Account 001-000-000-576-80-31-00 Operating Supplies 9/26/2012 53394 $31.95 Paint, Chem. remover
53394 Total $31.95
321 Moberly & Roberts, PLLC 001-000-000-512-50-41-10 Prosecuting Attorney 9/26/2012 53395 $4,000.00 Pros. Attorney Svcs.
53395 Total $4,000.00
9127e Northwest Cleaning & Maintenance 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 9/26/2012 53396 $1,777.14 CH - maint.
53396 Total $1,777.14
700929 Ogden Murphy Wallace 001-000-000-515-20-41-60 Special Counsel 9/26/2012 53397 $5,430.00 Skinner Matter
53397 Total $5,430.00
7/14/12 - 8/10/12 Planning Svcs.Otak 001-000-000-558-60-41-01 Planning Consultant 9/26/2012 53398 $5,406.00 Planning Services
8/11/12 - 9/7/12 Planning Svcs.Otak 001-000-000-558-60-41-01 Planning Consultant 9/26/2012 53398 $3,757.00 Planning Services
5/5/12 - 6/8/12 Planning Svcs.Otak 001-000-000-558-60-41-01 Planning Consultant 9/26/2012 53398 $727.00 Planning Services
5/5/12 - 6/8/12 Tree Code Svcs.Otak 001-000-000-558-60-41-50 Landscape Consultant 9/26/2012 53398 $7,559.02 Tree Code Services
7/14/12 - 8/10/12 Tree Code Svcs.Otak 001-000-000-558-60-41-50 Landscape Consultant 9/26/2012 53398 $5,591.98 Tree Code Services
4/6/12 - 5/4/12 Tree Code Svcs.Otak 001-000-000-558-60-41-50 Landscape Consultant 9/26/2012 53398 $4,761.13 Tree Code Services
8/11/12 - 9/7/12 Tree Code Svcs.Otak 001-000-000-558-60-41-50 Landscape Consultant 9/26/2012 53398 $2,823.41 Tree Code Services
3/2/12 - 4/6/12 Tree Code Svcs.Otak 001-000-000-558-60-41-50 Landscape Consultant 9/26/2012 53398 $3,993.25 Tree Code Services
53398 Total $34,618.79
471781 Pacific Topsoils, Inc.001-000-000-576-80-41-04 Professional Services-Misc 9/26/2012 53399 $109.50 Dump Clean Green
471646 Pacific Topsoils, Inc.001-000-000-576-80-41-04 Professional Services-Misc 9/26/2012 53399 $109.50 Dump Clean Green
471782 Pacific Topsoils, Inc.101-000-000-542-30-31-00 Operating Supplies 9/26/2012 53399 $126.03 Mulch - Street Plantings
471647 Pacific Topsoils, Inc.101-000-000-542-30-31-00 Operating Supplies 9/26/2012 53399 $126.03 Mulch - Street Plantings
AP Check Register
September 2012
ITEM CA-3
6
Invoice Number VendorName Account Account Description Check Date
Check
Number
Transaction
Detail Amount Transaction Notes
53399 Total $471.06
Petty cash REIMB - 9/25/12 Petty Cash 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53400 $29.35 Index dividers, kitchen supplies
Petty cash REIMB - 9/25/12 Petty Cash 001-000-000-518-10-42-00 Postage/Telephone 9/26/2012 53400 $102.15 Postage for mailings
Petty cash REIMB - 9/25/12 Petty Cash 001-000-000-521-20-31-40 Police Operating Supplies 9/26/2012 53400 $20.77 Animal Supplies PD-leash, water bowl
53400 Total $152.27
8254229019 8/16/12 - 8/31/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 9/26/2012 53401 $28.16 NE 24th St Camera
53401 Total $28.16
ROTH HILL 8/1/12 - 8/31/12 Roth Hill Engineering Partners 001-000-000-558-60-41-07 Engineering Consultant 9/26/2012 53402 $11,764.98 Engineer Svcs.
53402 Total $11,764.98
86062 Seattle Mailing Bureau 001-000-000-518-10-49-30 Postcard, Public information 9/26/2012 53403 $615.97 CC Postcard - Sept.
53403 Total $615.97
2012-1293 Snohomish County Sheriff - Corrections Bure001-000-000-521-20-51-50 Jail Service-Prisoner Board 9/26/2012 53404 $1,959.72 Jail Housing - August
53404 Total $1,959.72
26760A Sos Data Services Inc 001-000-000-525-60-41-08 Prof Serv EMP Grant E12-332 9/26/2012 53405 $1,387.07 Emerg prep Newsletter
53405 Total $1,387.07
1420 Sound Law Center 001-000-000-558-60-41-02 Hearing Examiner 9/26/2012 53406 $3,703.00 HEX Svcs
53406 Total $3,703.00
196658245-071 Sprint 001-000-000-518-10-42-00 Postage/Telephone 9/26/2012 53407 $64.26 Cellphones
196658245-071 Sprint 001-000-000-521-20-42-00 Communications (phone,Pagers)9/26/2012 53407 $344.32 Cellphones
196658245-071 Sprint 001-000-000-576-80-42-00 Telephone/postage 9/26/2012 53407 $188.45 Cellphones
53407 Total $597.03
3181410308 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53408 $61.86 Utility Mat
3181410313 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53408 $67.23 DVD-RW 25 Pk
31814103007 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53408 $50.88 Hand Vac
3181410316 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53408 $114.96 usb Ext Hard drive
3181410314 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53408 $63.42 Calendar Refills, Soap
3182089304 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53408 $101.65 Clips, tyvek env.
3181410312 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53408 $15.51 Bands, DVD-RW, clips
3181410315 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53408 $62.40 legal paper
3182089301 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 9/26/2012 53408 $18.05 Batteries, label tapes
3181410311 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 9/26/2012 53408 $85.84 Cups, plates, markers
3181410310 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 9/26/2012 53408 $199.27 paper, clips, folder tabs
3182089302 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 9/26/2012 53408 $64.78 Label tape
3182089303 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 9/26/2012 53408 $98.19 file labels, steno pads, clanedar
3181410309 Staples Advantage 001-000-000-525-60-31-00 Supplies 9/26/2012 53408 $201.86 Ink - EPC
53408 Total $1,205.90
36605 Statewide Security 001-000-000-521-20-42-00 Communications (phone,Pagers)9/26/2012 53409 $153.30 Access Card Maint.
53409 Total $153.30
2080146 Utilities Underground Location Ctr 101-000-000-542-30-41-00 Professional Services 9/26/2012 53410 $59.00 Locates
53410 Total $59.00
E899590 SAAD WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 9/26/2012 53411 $18.00 Orig. License Fee - Saad
E899593 KIEFER WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 9/26/2012 53411 $18.00 Orig. License Fee - Kiefer
E899589 McGOUGH WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 9/26/2012 53411 $18.00 Orig. License Fee - McGough
E899591 RICCI WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 9/26/2012 53411 $18.00 Orig License Fee - Ricci
53411 Total $72.00
48594 WA ST Patrol 001-000-000-521-20-51-30 Access-WSP 9/26/2012 53412 $534.00 Access User Fee Q3
53412 Total $534.00
I13001592 WA State Patrol 631-000-000-589-12-52-89 WA ST Patrol-Gun-Fbi ($24)9/26/2012 53413 $16.50 CPL Checks
53413 Total $16.50
2011848 WAPRO 001-000-000-521-20-43-00 Travel & Training 9/26/2012 53414 $150.00 Fall Conference - CRUM
53414 Total $150.00
53979 Washington Awards, Inc.001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53415 $19.16 Nameplate - Miles Adam
AP Check Register
September 2012
ITEM CA-3
7
Invoice Number VendorName Account Account Description Check Date
Check
Number
Transaction
Detail Amount Transaction Notes
53951 Washington Awards, Inc.001-000-000-518-10-31-00 Office And Operating Supplies 9/26/2012 53415 $19.16 nameplate - Sands
53415 Total $38.32
Grand Total $143,798.98
Park Board Minutes Page 1 July 16, 2012
CITY OF MEDINA
Park Board Meeting Minutes
July 16, 2012 Council Chambers
Medina City Hall
CALL TO ORDER
Chair Kochel called the July 16, 2012 Park Board meeting to order at 6:06 pm.
ROLL CALL
Present: Gabriele Dickmann, Marelaine Dykes, Susan Flagg, Matt Kochel,
Susan Loren-Taylor, Ross Mickel
Staff Present: Joe Willis, Director of Public Works;
Pam Greytak, Administrative Assistant
ANNOUNCEMENTS
Willis announced that the Parks and Open Space Element Update was approved by the
City Council at their last meeting.
APPROVAL OF MINUTES
PUBLIC COMMENT
The Board received written public comment from Medina resident, Ms. Edith Estes. In
her letter she questioned the reason a particular pine tree was planted in View Point
Park. Ms. Estes expressed concern that the tree could grow so tall that it could diminish
the water view.
Board members asked Willis to research the matter and contact Ms. Estes.
MOTION KOCHEL/SECOND MICKEL AUTHORIZATION FOR JOE WILLIS TO ACT
ON BEHALF OF THE PARK BOARD AND SPEAK TO MS. ESTES REGARDING HER
CONCERNS. MOTION PASSED 6-0 AT 6:12 PM.
OTHER BUSINESS
Medina Park Off-Leash Signage and Informational Handout (6:13 pm)
Board members reviewed and discussed the draft “off-leash” sign for placement on dog
waste bins.
MOTION DYKES/SECOND MICKEL TO APPROVE THE MEDINA PARK DOG
RULES BULLETIN AND ADD THE WORDS “A FINE” TO THE FIFTH BULLET POINT.
MOTION PASSED 6-0 AT 6:17 PM.
Following the passage of the motion, resident Miles Adam suggested adding “designated
areas” to the second bullet point. Loren-Taylor explained that the park rules handout, which
MOTION KOCHEL/SECOND DICKMANN TO APPROVE THE JUNE 18, 2012 PARK
BOARD MEETING MINUTES AS WRITTEN. MOTION PASSED 6-0 AT 6:08 PM.
ITEM CA-4
Park Board Minutes Page 2 July 16, 2012
will be reviewed at the next park board meeting, would include more text and additional
detail regarding designated off-leash areas.
Guidelines Regarding Donations of Items for Parks (6:20 pm)
Boardmembers reviewed the City’s existing donation acceptance policy. Willis explained
that he drafted the policy statement earlier in the year and that it had been posted on
the City’s website. Boardmembers suggested a few edits and asked that a link be
emailed to E-Notice recipients.
PARK REPORTS
Fairweather Preserve (6:31 pm)
Flagg reported that people are still playing tennis in the Fairweather Preserve despite
ongoing construction work.
Lake Lane (6:32 pm)
In response to Kochel’s inquiry regarding the status of Milfoil control project, Willis
stated that an herbicide application process would begin once the Department of
Ecology approved and issued the permits. Willis explained that 24 residents signed up
and paid for the herbicide service, so in addition to City property receiving the treatment,
theirs would too.
Medina Park (6:35 pm)
Mickel and Loren-Taylor described the locations of large ground holes in Medina Park.
Indian Trail (6:35 pm)
Board members reported that Indian Trail is weedy.
Boardmembers spoke about the need for signs and flags with reflective trim at the 84th
Avenue NE crossing.
ADJOURNMENT
MOTION DYKES AND SECOND KOCHEL TO ADJOURN THE JULY 16, 2012
PARK BOARD MEETING. MOTION PASSED 6-0 AT 6:42 PM.
The next Park Board meeting will be held Monday, September 17, 2012, at 6:00 pm.
Minutes taken by:
s/
Pamela Greytak, CMC
Administrative Assistant
ITEM CA-4
CITY OF MEDINA
Emergency Preparedness Committee Meeting Minutes
July 1B, 2012
7:00 p .m .
CALL TO ORDER
Medina City HaJJ Chambers
501 Evergreen Point Road, Medina, WA
Chair Dr. Kay Koelemay called the Emergency Preparedness Committee Meeting to order at
7 :05 p.m .
ROLLCALL
Committee Members:
Volunteers :
City Staff Present:
Approval of Minutes
Kay Koelemay, Chair
Larry Cole , Doug Dicharry , Patty Jordan , Daniel Lipkie ,
Gary Su ltan ,
Mark Thomas , Police Chief; Kris Finnigan, Emergency
Preparedness Coordinator
I THE MAY 16 , 2012 MEETING MINUTES WERE APPROVED AS WRITTEN.
Communications
Dicharry spoke to those in attendance , reviewing the radio protocol and agreement for
signature , for those obtaining citizen radios . Expectations of radio holders were explained .
Discussion followed regarding the distribution of new radios as well as purchase of additional
car chargers , microphones and ex1ra batteries . It was decided that the new radios be
distributed to those who have participated in radio checks on a regular basis , beginning with
HAM operators .
Radios were distributed to Volunteers Cole , Dicharry, Hannah , Jordan Lipkie and Sultan .
Volunteer Sultan shared OR codes with the group . These codes had been created for
interest in the upcoming Medina Days activities and represent the list of Medina emergency
phone numbers .
Medina Days
Chair Koelemay reviewed plans for Medina Days emergency preparedness booth , including
the possibility of radio scavenger hunt and lotto game, to encourage interest from the
children present.
ITEM CA-5
MdbUe Command Vehicle
Discussion took place regarding the mobile command vehicle. This included increased cost
for its maintenance in recent years, as well as the fact that city hall now provides more space
and utility than it has in the past.
Meeting Schedule
The next Medina Emergency Committee Meeting was scheduled for Wednesday, September
26,2012. The meeting adjourned at 8:07 p.m .
Minutes taken by :
J ' .
Kris Finniga~
Emergency Preparedness Coordinator
ITEM CA-5
CALL TO ORDER
The Planning Commission meeting of August 28, 2012, was called to order at 6:00
pm by Chair O’Brien.
ROLL CALL
Present: Peter May, Heija Nunn, Judie O’Brien, Peter Papano and Ching-
Pi Wang
Absent: Alex Morcos (excused)
Staff Present: Robert Grumbach, Development Services Director
Donna Goodman, Development Services Coordinator
ELECTION OF VICE-CHAIR
Chair O’Brien announced the rules for election from the revised Robert’s Rules of
Order and opened the floor for nominations for Vice-chair.
Wang nominated Nunn. There were no further nominations and Nunn was
unanimously elected Vice-Chair. (6:03 pm)
ANNOUNCEMENTS
Grumbach announced that the Shoreline Master Program was submitted to the
Department of Ecology, was determined to be complete, and would be proceeding
into formal review. He added that Ecology had indicated that they would schedule a
public hearing in Medina for the plan.
Chair O’Brien requested, and the commissioners agreed by consensus, to reverse
the order on the agenda of the two items listed under Other Business. (6:05 pm)
APPROVAL OF MINUTES
MOTION MAY / SECOND NUNN TO APPROVE THE MINUTES FOR THE JUNE 26,
2012, MEETING. APPROVED 4 – 0, PAPANO ABSTAINING. (6:06 PM)
AUDIENCE PARTICIPATION (6:06 PM)
Resident Sheree Wenn addressed the commissioners on the risks tall trees in the
community present to lightning strikes and fires. Wenn presented a handout to the
commissioners which stated that Medina is densely populated with tall trees and
CITY OF MEDINA
Planning Commission Special Meeting
August 28, 2012 Medina City Hall Council Chambers
6:00 p.m. 501 Evergreen Point Road
ITEM CA-6
Planning Commission Minutes Page 2 August 28, 2012
million dollar homes. She went on to say that if lightning strikes one tall tree and
causes fire in the neighborhood the damage could be immense. Wenn concluded
that the city will incur liability if it prevents property owners from removing potentially
fire-hazardous trees. In addition, she suggested that earthquakes and storms may
cause trees to fall on houses, which is an additional safety issue.
OTHER BUSINESS
1) Phase One Tree Code Update Discussion (6:14 PM)
Grumbach referenced a handout he had provided to commissioners, explaining that
the direction from the council on this issue was for a two phase approach. Minor
amendments would be addressed during phase one and substantive policy changes
would be dealt with during phase two, following a broader public process.
Grumbach summarized the existing tree code, explaining when a permit is required
and the history of the tree code in Medina.
Nunn emphasized that it was important to know the thought processes that resulted
in the existing code and added that she had been present for those discussions.
Grumbach pointed out the purpose statement at the beginning of the chapter, but
explained that we do not have recordings and that the minutes do not provide much
detail. He commented that it would be helpful if people who participated could bring
that history to the current discussions.
Grumbach mentioned that the council also wants a review of the list of tree species
and possible changes that would add additional native species and possibly remove
non-native species.
Grumbach went on to describe the hazardous tree rating system currently used in
Medina and explained that there is a more recent method of hazard rating that might
be considered for incorporation during the code change.
Wang stated that it is important to know what the intent is of the changes. Grumbach
responded that this is yet to be determined and that the public process will help in
providing direction. He mentioned that this will occur during phase two of the
process.
May inquired about the overlay for the shoreline management program relative to the
proposed changes to the tree code. Grumbach indicated that, based on the
comments the City already received from the tribes & the Department of Ecology,
that section of the shoreline master program will likely be reviewed again. He agreed
that it is desirable for the shoreline master program to have consistency with what
applies to the rest of the city. However, it is possible there will be two sets of tree
standards with one for the shoreline area and the other for the rest of the city,
depending on what ultimately is approved by Ecology for the shoreline master
program.
ITEM CA-6
Planning Commission Minutes Page 3 August 28, 2012
Further discussion took place regarding large trees threatening structures or causing
damage to foundations, the Medina tree fund and how those monies are currently
used, the fact that currently there is no appeal process, and exemptions to the
mitigation requirement.
Chair O’Brien inquired about the most common issues that arise from the tree code
and Grumbach responded that he receives many complaints about how people trim
their trees.
2) Comprehensive Zoning Code Update Discussion (6:54 pm)
Grumbach reminded commissioners that discussion in June had included questions
about what were considered significant and not significant changes. He referred to
the memo from 2011, prior to putting the discussion on hold, which analyzed the
proposed changes. Questions and discussion followed.
May commented that the draft unified development code was very thorough.
Discussion took place on the treatment of larger R-16 lots which would be dealt with
in the same way as R-30 lots. Nunn asked if Grumbach had considered a new R-8
or R-10 zone to address the situation with the many substandard lots. Grumbach
indicated that was something that could be discussed in the future; however this new
approach as proposed will eliminate a lot of the exceptions. He indicated that it is
preferable to get the basic items out of the way first, followed later by a more
concerted effort on specific issues, so that public processes could reflect the
changes.
There was further discussion on the height limits in the different zones. The
consensus was to eliminate a provision for a criterion for lots to have a minimum
20,000 square feet in area in order to be eligible for the height bonus.
Discussion proceeded to the process for the code update. Grumbach indicated that
he would review and revise the document again, work on the definitions section,
perform further editing and then re-present to the commission.
ADJOURNMENT
MOTION MAY / SECOND WANG TO ADJOURN AUGUST 28, 2012, PLANNING
COMMISSION MEETING. APPROVED 5 -0. (7:34 pm)
The next Planning Commission meeting is scheduled for Tuesday, September 25,
2012, at 6:00 pm.
Minutes taken by:
Donna Goodman
Development Services Coordinator
ITEM CA-6
Medina City Council Meeting ITEM PH-1, OB-1
October 8, 2012
MEDINA CITY COUNCIL MEETING AGENDA BILL
Subject: 2013 Preliminary Budget
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Nancy Adams, Finance Director
Summary:
2013 Preliminary Budget:
The 2013 Preliminary Budget is included in the Council Packet. Included in the 2013 Budget is:
2013 Budget Detail Worksheets with 2012 Forecast Projections
2013 Budget Overview which includes updates from the 9/24/12 Council Study Session
At the September 24th Council Study Session, the Council provided Policy direction which has been
incorporated into the 2013 Preliminary Budget for the October 8, 2012 Council Meeting.
The Assumptions for the 2013 Budget are included in the Budget Message as an Attachment.
Attachment(s): Budget Message
Budget/Fiscal
Impact: Input only, no monetary impact
Staff
Recommendation: For Discussion
City Manager
Approval:
Proposed
Council Motion: A motion is not required
ITEM OB-1
CITY OF MEDINA
October 8, 2012
To: Mayor and City Council
From: Donna Hanson, City Manager
Re: 2013 Preliminary Budget Message
Based on state law requirements this is a balanced preliminary draft budget. It also meets Council
goals and policies, maintains City services, and provides some opportunity to meet our Capital
Improvement Plan for 2013. However, City Council still has the opportunity to make adjustments
as to levels of both revenues and expenditures. We are very fortunate to have options available to
us in the form of savings from previous years and additional revenue potential.
Background
Planning for the 2013 Budget is bringing new challenges to both staff and City Council. The most
significant impact on the 2013 budget has been the fall in sales tax in 2012. For the first time in the
past ten years, sales tax revenues have fallen from $1.1M to an estimated $700,000 at the end of
this year. We have not been able to identify the cause for this change over previous years. Even
during the recent recession in 2008, 2009, 2010, and 2011 we did not see this kind of fall. Permits
for new construction have increased significantly in 2012 and this leads us to believe that we will
see some improvement in sales tax revenues and new construction in 2013, but we still have to
take a conservative approach. The good news for 2012 is that actual year-to-date expenditures as
of September are also less than budgeted and under the reduced revenues.
With the dramatic fall in sales tax, the challenge in 2013 is to continue to maintain the current level
of City services, and in the case of Police protection, enhance those services with additional
surveillance cameras, and a fully staffed police department. The revenue options available to
Council are limited to spending down fund balances from prior year’s savings or continuation and
possible increase in utility tax and franchise fees.
The conservative approach adopted by Council so far in the budget process is a three pronged
approach. The 2013 preliminary budget decreases a limited number of expenditures, increases
the utility tax and franchise fee from 3% to 4% for one year only. Every year the Council has to
review the utility tax to determine if it is necessary to increase, decrease, or eliminate the tax all
together. Revenues for permits collected in 2012, but not expended for service in 2012 will be
carried forward and spent out of fund balance in 2013.
Summary of Key Financial Policies for 2013 Budget
Ensure a financial base that will sustain City services and adjust to changes in service
requirements
Support the Strategic Goals and Municipal service levels of the City
Consistent with state law
ITEM OB-1
Provide for the design, construction, maintenance and replacement of capital facilities and
equipment to protect the capital investment
General fund operating balances will be maintained at a level of 25% if the total General
Fund budgeted expenditures
Reserves will be maintained in the Capital Fund Reserve
Budget surpluses in the General Fund operations balance may be used to fund one-time
expenditures
2012 Budget Assumptions
Revenues:
Relatively flat economy with limited projected growth similar to recent history
1% property tax increase, including new construction per King County assessor’s office
Sales tax revenues have previously been based on a ten year trend. 2013 is based on the
10 year history and reduced actual from 2012.
Building activity is still seeing some increase based on permit applications in 2012
Increase utility tax and franchise fees from 3% to 4%
No new taxes, such as business licenses, for 2013
Transfer $110,000 in Real Estate Excise Tax for Street operations
Expenditures:
Continues to support Council Strategic Goals for communication, traffic safety,
infrastructure, land use, finance, and public safety
Cost of living increase is based on existing bargaining unit contract/proposals (2.6%)
No layoffs and no cuts in services
Increased employee share of medical premiums
Transfer $200,000 from Capital Fund Reserve for one time capital outlay for Shop storage
Includes increased maintenance costs for IT security and surveillance camera replacement
Includes capital costs for much needed maintenance shop improvements
Capital Facilities
Council has taken a systematic approach to maintaining and improving the City’s infrastructure.
City Hall and Police Station remodel was completed in 2011. In 2012 City Council authorized
major improvements for traffic calming on 84th Ave NE as well as installment of Phase II of the
surveillance camera project. In 2013 City shop will receive much needed storage to protect
equipment and materials currently sitting outside resulting in increased maintenance and
replacement costs. Included in this project will be records storage which will save payments for
offsite storage and staff time driving to Bellevue to retrieve records. This project will be funded with
real estate excise tax and transfer from Capital Fund Reserves. Financial policies provide for use
of capital fund reserves to be spent for one time capital improvements as long as there is a $1M
balance. The balance at the end of 2013 will be almost $1.9M.
2012 Forecast and 2013 Budget Overview
Council Meeting
October 8, 2012
GENERAL FUND OVERVIEW
General Fund 2012 Budget 2012 Forecast
2013 Budget
Preliminary)2012 REVENUE FORECAST
Beg. Fund Balance 1,771,945$ 1,771,945$ 1,825,112$ ( 200,000) Reduction in Sales Tax
Revenue 5,198,627$ 5,145,687$ 5,117,793$ 54,000 Increase in Development
Operating Transfers - In -$ -$ -$ 3,000 Increase in Intergovernmental
Expenditures 5,056,868$ 5,002,520$ 5,212,637$ ( 10,000) Reduction Fines, Forfeitures
Operating Transfers - Out 90,000$ 90,000$ -$
Ending Fund Balance 1,823,704$ 1,825,112$ 1,730,268$ 2012 EXPENSE FORECAST
50,000) Reduction Central Services
Street, Tree 2012 Budget 2012 Forecast
2013 Budget
Preliminary) 53,000 Increase in Development
Beg. Fund Balance 115,790$ 115,790$ 163,962$
Revenue 169,891$ 131,095$ 162,901$ 2013 GENERAL FUND PRELIMINARY BUDGET: Sept. 10th vs Oct. 8th
Operating Transfers - In 290,000$ 290,000$ 110,000$ 2013 REVENUE
Expenditures 444,700$ 372,923$ 381,995$ 15,000 Increase Merchant Credit Card fees, Intergovernmental
Operating Transfers - Out -$ -$ -$ (15,000) Decrease Fines, Forfeitures
Ending Fund Balance 130,981$ 163,962$ 54,868$
Capital Fund 2012 Budget 2012 Forecast
2013 Budget
Preliminary)2013 EXPENDITURES - DECREASED
Beg. Fund Balance 404,028$ 404,028$ 124,226$ (58,000) in Net Reductions over multiple departments:
Revenue 806,285$ 703,532$ 700,717$ ($28K) Central, ($11K) Court, (12K) Emer Prep, ($8K) Legislative
Operating Transfers - In -$ -$ 200,000$ 2013 RESOURCES, REVENUES AND EXPENSES: (PRELIMINARY)
Expenditures 849,285$ 783,334$ 825,000$ Assumption: 4% UtilityTax
Operating Transfers - Out 200,000$ 200,000$ 110,000$ Unencumbered Resources $ 350,415
Ending Fund Balance 161,028$ 124,226$ 89,943$ 2013 Revenue $5,117,793
2013 Expense ($5,212,637)
Capital Fund Reserve 2012 Budget 2012 Forecast
2013 Budget
Preliminary)
Unencumbered Fund Balance $ 255,571
Beg. Fund Balance 2,076,380$ 2,076,380$ 2,076,380$ Revenue/Expense (GAP) ($ 94,844)
Operating Transfers - Out -$ -$ 200,000$ We will use Unencumbered Resources to fund Revenue/Expense Gap
Ending Fund Balance 2,076,380$ 2,076,380$ 1,876,380$ Encumbered Fund Balance: $1,379,853
Preserves 25% in General Fund per Financial Policy
TOTAL ALL FUNDS 2012 Budget 2012 Forecast
2013 Budget
Preliminary)
Beg. Fund Balance 4,368,143$ 4,368,143$ 4,189,679$
Revenue 6,174,803$ 5,980,314$ 5,981,411$ 2013 CAPITAL FUND AND CAPITAL RESERVE FUND:
Operating Transfers - In 290,000$ 290,000$ 310,000$ $200,000 will be transferred from Capital Reserve Fund to Capital Project Fund
Expenditures 6,350,853$ 6,158,778$ 6,419,633$
Operating Transfers - Out 290,000$ 290,000$ 310,000$
Ending Fund Balance 4,192,093$ 4,189,679$ 3,751,457$
10/8/2012
2013 Budget: View of Major Funds
2013 Comparative Summary by Fund
October 8, 2012
2013 2013 2013
2009 2010 2011 2012 2012 Preliminary $%
DESCRIPTION Actual Actual Actual Budget Forecast Budget Change Change
GENERAL FUND
BEGINNING FUND BALANCE 3,163,000$ 2,324,925$ 1,535,673$ 1,771,945$ 1,771,945$ 1,825,112$ 53,167$ 3.00%
REVENUES 4,365,285 4,482,868 5,082,997 5,198,627 5,145,687 5,117,793 (80,834)$ -1.55%
OPERATING TRANSFERS-IN - - - - - - -$ 0.00%
EXPENDITURES 4,593,360 4,725,358 4,601,724 5,056,868 5,002,520 5,212,637 155,770 3.08%
OPERATING TRANSFERS-OUT 610,000 546,762 245,000 90,000 90,000 - (90,000) -100.00%
ENDING FUND BALANCE 2,324,925$ 1,535,673$ 1,771,945$ 1,823,704$ 1,825,112$ 1,730,268$ (93,437)$ -5.12%
STREET FUND
BEGINNING FUND BALANCE 79,639$ 93,420$ 131,255$ 88,334$ 88,334$ 128,406$ 40,072$ 45.36%
REVENUES 139,285 64,330 112,320 168,891 122,995 162,901 (5,990)$ -3.55%
OPERATING TRANSFERS-IN 280,000 328,000 245,000 290,000 290,000 110,000 (180,000)$ -62.07%
EXPENDITURES 405,505 354,494 400,241 444,700 372,923 381,995 (62,705) -14.10%
OPERATING TRANSFERS-OUT - - - - - - - 0.00%
ENDING FUND BALANCE 93,420$ 131,255$ 88,334$ 102,525$ 128,406$ 19,312$ (83,213)$ -81.16%
TREE FUND
BEGINNING FUND BALANCE 16,932$ 23,770$ 24,674$ 27,456$ 27,456$ 35,556$ 8,100$ 29.50%
REVENUES 9,700 1,082 4,400 1,000 8,100 - (1,000)$ -100.00%
OPERATING TRANSFERS-IN - - - - - - -$ 0.00%
EXPENDITURES 2,862 178 1,618 - - - - 0.00%
OPERATING TRANSFERS-OUT - - - - - - - 0.00%
ENDING FUND BALANCE 23,770$ 24,674$ 27,456$ 28,456$ 35,556$ 35,556$ 8,100$ 28.46%
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE 1,488,808$ 1,544,616$ 1,561,782$ 404,028$ 404,028$ 124,226$ (279,802)$ -69.25%
REVENUES 494,903 438,661 936,948 806,285 703,532 700,717 (105,568) -13.09%
OPERATING TRANSFERS-IN 330,000 218,762 200,000 - - 200,000 200,000 0.00%
EXPENDITURES 769,095 640,256 2,294,702 849,285 783,334 825,000 (24,285) -2.86%
OPERATING TRANSFERS-OUT - - - 200,000 200,000 110,000 (90,000) -45.00%
ENDING FUND BALANCE 1,544,616$ 1,561,783$ 404,028$ 161,028$ 124,226$ 89,943$ (71,085)$ -44.14%
CAPITAL FUND RESERVE
BEGINNING FUND BALANCE 2,276,380$ 2,276,380$ 2,276,380$ 2,076,380$ 2,076,380$ 2,076,380$ -$ 0.00%
OPERATING TRANSFERS-IN -$ -$ -$ -$ -$ -$ -$ 0.00%
OPERATING TRANSFERS-OUT -$ -$ 200,000$ -$ -$ 200,000$ 200,000$ 0.00%
ENDING FUND BALANCE 2,276,380$ 2,276,380$ 2,076,380$ 2,076,380$ 2,076,380$ 1,876,380$ (200,000)$ -9.63%
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE 7,024,759$ 6,263,111$ 5,529,764$ 4,368,143$ 4,368,143$ 4,189,679$ (178,464)$ -4.09%
REVENUES 5,009,173 4,986,940 6,136,665 6,174,803 5,980,314 5,981,411 (193,392) -3.13%
OPERATING TRANSFERS-IN 610,000 546,762 445,000 290,000 290,000 310,000 20,000 6.90%
EXPENDITURES 5,770,822 5,720,286 7,298,285 6,350,853 6,158,778 6,419,633 68,780 1.08%
OPERATING TRANSFERS-OUT 610,000 546,762 445,000 290,000 290,000 310,000 20,000 6.90%
ENDING FUND BALANCE 6,263,110$ 5,529,765$ 4,368,143$ 4,192,092$ 4,189,679$ 3,751,457$ (440,636)$ -10.51%
10/8/2012
2013 BUDGET
2010 2011 2012 2012 2013
Actual Actuals Budget Forecast Budget
GENERAL FUND Beginning Fund Balance 2,324,925 1,535,673 1,771,945 1,771,945 1,825,112
REVENUE
Property and Sales Tax 3,312,387 3,632,203 3,623,914 3,204,922 3,429,462
UtilityTax & Franchise Fees 0 245,816 336,693 344,545 458,245
Licenses & Permits 354,876 425,649 456,275 660,766 431,966
Intergovernmental 504,956 297,882 373,514 335,817 349,840
Charges for Goods/Services 11,755 283,195 234,100 473,700 323,100
Fines & Forefeitures 102,746 77,273 110,000 65,000 65,000
Miscellaneous Revenue 25,458 35,040 64,130 58,437 58,680
Proceeds From Sales of Capital Assets 0 49,390 0 2,500 1,500
Pass Through Non-Revenues 170,691 36,550 0 - -
TOTAL GENERAL FUND REVENUE 4,482,868$ 5,082,997$ 5,198,627$ 5,145,687$ 5,117,793$
Operating Transfers In -$ -$ -$ -$ -
EXPENDITURES
Legislative 26,588 29,267 26,800 26,047 16,000
Municipal Court 106,250 75,575 101,500 78,500 79,500
Executive 181,858 180,543 185,317 184,985 191,978
Finance 274,158 259,220 277,090 292,393 308,415
Legal 115,490 114,698 160,000 160,000 160,000
Central Services 459,120 443,322 521,782 468,051 511,908
Police 1,758,976 1,621,412 1,986,951 1,808,969 2,051,144
Fire & Medical 711,636 719,999 706,369 706,369 693,950
Emergency Preparedness 92,344 80,361 79,500 76,756 57,194
Development Services 667,831 704,808 643,601 825,001 729,850
Recreational-Lifeguards 24,823 23,558 26,411 26,251 24,200
Parks 306,284 348,963 341,545 349,197 388,499
TOTAL GENERAL FUND EXPENDITURES 4,725,358$ 4,601,724$ 5,056,868$ 5,002,520$ 5,212,637$
Operating Transfers Out 546,762 245,000 90,000 90,000 -
Ending Fund Balance 1,535,673 1,771,945 1,823,704 1,825,112 1,730,268$
STREET FUND Beginning Fund Balance 93,420 131,256 88,334 88,334 128,406
REVENUE
Nat'l Pollution Discharge Elim - 50,000 77,877 35,000 92,877
WA DOT SR 520 & Floating Bridge - - 29,000 29,148 10,000
Motor Fuel Tax(Unrestricted)64,330 62,320 62,014 58,847 60,024
TOTAL STREET FUND REVENUE 64,330$ 112,320$ 168,891$ 122,995$ 162,901$
Operating Transfers In 328,000 245,000 290,000 290,000 110,000
EXPENDITURES 354,494$ 400,241$ 444,700$ 372,923 381,995
Ending Fund Balance 131,256 88,334 102,525 128,406 19,312
CAPITAL
PROJECTS Beginning Fund Balance 1,544,616 1,561,783 404,028 404,028 124,226
FUND REVENUE
incl Equip Repl)REET Tax 1 & 2 416,824 907,368 620,000 580,000 620,000
Intergovernmental 21,837 29,220 186,285 123,532 80,717
Transportation: NE12th/LkWA Blvd - 360 - - 0
TOTAL CAPITAL REVENUE 438,661$ 936,948$ 806,285$ 703,532$ 700,717$
Operating Transfers In 218,762 200,000 - - 200,000
EXPENDITURES 640,256$ 2,294,702$ 849,285$ 783,334 825,000
Capital Fund Transfers Out - - 200,000 200,000 110,000
Ending Fund Balance 1,561,783 404,028 161,028 124,226 89,943
CAPITAL Beginning Fund Balance 2,276,380 2,276,380 2,076,380 2,076,380 2,076,380
RESERVE Operating Transfers In - - - - -
FUND Operating Transfers Out - 200,000 - - 200,000
Ending Fund Balance 2,276,380 2,076,380 2,076,380 2,076,380 1,876,380
10/8/2012
CITY OF MEDINA
2013 Revenue Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Budget SEPT YTD Forecast Budget Comments:
GENERAL FUND - REVENUES
PROPERTY & SALES TAX
001 000 000 311 10 00 00 General Property Taxes 2,204,458 2,214,622 2,263,257 2,411,928 2,446,268 1,358,963 2,446,268 2,470,808 KC Assessor's estimate includes 1% and includes new construction
001 000 000 313 10 00 00 Local Retail Sales & Use Tax 1,599,044 1,140,321 992,217 1,160,806 1,120,000 515,879 700,000 900,000 Decrease based on lower 2012 actuals
001 000 000 313 71 00 00 Criminal Justice Funding 70,187 59,045 56,912 59,469 57,646 45,067 58,654 58,654 MRSC guidance
TOTAL PROPERTY & SALES TAX 3,873,690 3,413,988 3,312,387 3,632,202 3,623,914 1,919,909 3,204,922 3,429,462
BUSINESS & OCCUPATION-UTILITY TAX
001 000 000 316 41 00 00 Electric - Puget Sound Energy - - - 66,314 100,043 71,570 88,818 118,128
001 000 000 316 43 00 00 Gas - Puget Sound Energy - - - 66,314 100,043 71,571 88,819 118,129
001 000 000 316 45 00 00 Garbage - Allied Waste - - - - - - - -
001 000 000 316 46 00 00 Cable - Comcast - - - 28,135 34,947 21,732 30,173 40,130
001 000 000 316 47 00 00 Telephone - Landline Qwest, TW Telecom - - - 8,040 9,746 8,510 9,626 12,803
001 000 000 316 49 00 00 Cellular Phone - Other (All Carriers)- - - 14,503 17,786 19,366 24,121 32,081
001 000 000 317 20 00 00 Leasehold Excise Tax - - - 678 - - - -
BUSINESS LICENSE/PERMITS-FRANCHISE FEES - - -
001 000 000 321 91 00 00 Franchise Fees - Water/Sewer COB, Cable Comcast - - - 61,833 74,128 82,970 102,988 136,975
TOTAL UTILITY TAX & FRANCHISE FEES - - - 245,816 336,693 275,719 344,545 458,245 2013: Assumes 4% Utility Tax and 4% Franchise Fees
LICENSES & PERMITS
001 000 000 322 10 00 00 Building Permits 680,343 256,115 353,056 417,174 447,500 509,623 650,000 421,500 based on a decrease in project valuation (permit activity anticipated to be about the same); add CC fee
001 000 000 322 11 00 00 Building Permit - Technology Fee - - - 7,228 7,500 6,582 9,300 9,000
001 000 000 322 30 00 00 Animal Licenses 1,158 1,000 1,101 815 800 476 720 720
001 000 000 322 85 00 00 Special Event Permits 50 50 300 150 200 350 350 350
001 000 000 322 90 00 00 Other Non Bus. Licenses & Permits (Gun Permits)1,032 972 419 282 275 396 396 396
TOTAL LICENSES & PERMITS 682,583 258,136 354,876 425,649 456,275 517,427 660,766 431,966
INTERGOVERNMENTAL
001 000 000 331 17 20 11 Fed'l Grant-Homeland Sec I-Direct 16,586 15,274 - - - - - -
001 000 000 331 17 20 12 Fed'l Grant-Homeland Sec II-Direct 2,724 - - - - - - -
001 000 000 331 17 20 14 E09-178 Fed'l Grant-Homeland Security - 2,516 - 17,978 - - - - No Homeland SecurityGrant money identified at this time.
001 000 000 333 97 04 20 Fed'l Grant-2009 EMPG Grant Indirect - 3,741 20,852 - - - - -
001 000 000 333 97 04 21 E10-258 Fed'l EMPG Grant Indirect - - - 15,025 - - - -
001 000 000 333 97 04 22 E12-103 Fed'l EMPG Grant Indirect - - - 18,154 18,154 18,154 - 2012 Grant fully awarded in 2012
001 000 000 333 97 04 23 E12-332 Fed'l EMPG Grant (to be awarded) - - - - 15,953 - 4,000 14,194 2013: E12-332 Grant was not awarded untilmid year. Majority will bereimb in 2013
001 000 000 334 00 31 20 State Grant-Secretary of State 9,573 - - - - - - -
001 000 000 334 01 10 00 State Grant-Crim Just Training 41,760 13,754 46,697 1,760 - - - 15,000 One Officer at the Academy
001 000 000 334 01 80 00 State Grant-FEMA 2006 34,285 - - -- - - -
001 000 000 334 03 10 00 Shoreline Master Program Grant - - 67,267 32,731 16,393 22,876 22,876 - Shoreline Master Program Grant
001 000 000 334 03 50 00 State Grant-Traffic SafetyComm - - - 500 - - -
001 000 000 336 06 21 00 MVET-Criminal Justice-Pop.1,000 1,000 1,000 1,000 1,000 750 966 966 Reduced by 3.4% per MRSC guidance
001 000 000 336 06 26 00 Criminal Justice-Special 2,347 2,791 4,820 2,490 2,893 2,207 2,400 2,400 MRSC guidance
001 000 000 336 06 51 00 DUI/Other Criminal Justice 533 967 551 627 728 420 606 606 MRSC guidance
001 000 000 336 06 94 00 Liquor Excise Tax 14,199 10,692 14,717 14,578 15,791 10,939 10,939 - Legislative changes in 2012 -State took excise tax from cities, incr in liquor profits
001 000 000 336 06 95 00 Liquor Control Board Profits 19,938 24,082 23,757 20,694 16,838 22,904 19,446 24,803 AWC Worksheets (Legislative changes adopted in 2012)
001 000 000 337 07 00 00 JAG Jail Proceeds Restricted Revenue - 76,694 - - - -
001 000 000 338 19 10 00 Clyde Hill-Bldg Official - 14,867 20,545 21,978 23,000 17,915 21,000 22,050 Similar permit activity with 5% rate increase
001 000 000 338 21 00 00 Hunts Point Police Contract 249,926 186,567 251,996 156,164 250,000 100,015 224,230 258,621 2013 estimate
001 000 000 338 21 00 20 WCIA -Lexipol - - - 1,000 - - -
001 000 000 338 23 00 00 Detention/Correction-Jail 12,656 - 42,795 11,357 12,764 4,898 11,200 11,200 Assumes 2012 levels
001 000 000 339 21 68 03 Police ARRA Stimulus Grant - - 9,960 - - - - -
TOTAL INTERGOVERNMENTAL 405,528 352,945 504,956 297,882 373,514 201,078 335,817 349,840
10/8/12 4
CITY OF MEDINA
2013 Revenue Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Budget SEPT YTD Forecast Budget Comments:
CHGS FOR GOODS AND SERVICES
001 000 000 341 99 00 00 Passport & Naturalization Fees 10,011 7,686 8,526 7,330 8,100 6,742 7,200 6,000 Assumes acceptance of one application per business dayper week.
001 000 000 342 10 00 00 Law Enforcement Services 2,199 943 3,229 1,287 2,000 1,134 1,500 2,000
001 000 000 345 81 00 00 Zoning & Subdivision Fees - - - 104,606 49,000 175,376 190,000 111,800 Decrease in large projects from 2012; add cc
001 000 000 345 83 00 00 Plan Inspection & Review Fees - - - - - - - -
001 000 000 345 86 00 00 SEPA Related Mitigation Fees - - - - - - - -
001 000 000 345 89 00 00 Other Planning & Development Fees - - - 169,972 175,000 248,854 275,000 203,300 Decrease in large projects from 2012; add cc
001 000 000 347 60 00 00 Program Fees 415 50 - - - - - -
TOTAL CHGS FOR GOODS/SERVICES 12,625 8,678 11,755 283,195 234,100 432,106 473,700 323,100
FINES & FORFEITURES
001 000 000 353 10 00 00 Municipal Court-Traffic Infrac 115,334 112,635 102,746 77,273 110,000 48,600 65,000 65,000 Assumes 2012 levels
TOTAL FINES & FORFEITURES 115,334 112,635 102,746 77,273 110,000 48,600 65,000 65,000
MISCELLANEOUS REVENUE
001 000 000 361 11 00 00 Investment Interest 174,646 46,692 16,736 9,308 12,000 5,828 7,806 8,000 Assumes 2012 levels
001 000 000 361 40 00 00 Sales Interest 5,091 3,732 1,385 858 1,000 226 500 500 Assumes 2012 levels
001 000 000 362 20 00 00 Equipment Lease (Long Term)- - - - - - - -
001 000 000 362 50 00 00 Wireless Commun. Facility Leases - - - 17,280 47,280 20,298 47,280 47,280 ATC Wireless: 10 yr lease $17,280 / Independent Towers Fairweather $30K
001 000 000 363 00 00 00 Insurance Recoveries - 6,353 - 642 - - - -
001 000 000 367 00 00 00 Park Donations 600 - - - - - -
001 000 000 367 11 00 00 Contributions/Donations 3,085 (375) - 600 500 - 500 500
001 000 000 369 10 00 00 Sale of Scrap & Junk - - - 55 100 - 100 100
001 000 000 369 30 00 00 Confiscated-Drug Seizure 3,630 - 4,566 - - 33 33 50
001 000 000 369 30 00 10 Confiscated Property-Auction 594 2,310 597 - - 19 18 50
001 000 000 369 81 00 00 Petty Cash-Overage/Shortages 4 - 1 - - - - -
001 000 000 369 90 00 00 Other 17,705 2,084 759 3,924 1,400 77 300 300 Moved fingerprinting to Law Enforcement Services
001 000 000 369 90 00 05 Other-Cd's 21 10 - - - - - -
001 000 000 369 90 00 10 Other-Copies 1,081 879 521 1,263 900 714 900 900 Assumes 2012 levels
001 000 000 369 90 00 15 Other-Fingerprinting 96 96 160 360 250 190 250 250 Assumes 2012 levels
001 000 000 369 90 00 25 Other-Maps 45 45 72 74 25 40 50 50 Assumes 2012 levels
001 000 000 369 90 00 35 Other-Notary 272 464 546 544 550 400 550 550 Assumes 2012 levels
001 000 000 369 90 00 40 Other-Postage 410 18 32 36 50 - 50 50 Assumes 2012 levels
001 000 000 369 90 00 45 Other-Reports 140 96 83 94 75 68 100 100 Assumes 2012 levels
TOTAL MISCELLANEOUS REVENUES 207,420 62,403 25,458 35,040 64,130 27,893 58,437 58,680
NONREVENUES -
001 000 000 389 00 00 00 Other Non-Revenues (Advance Deposits) 259,269 - 3,168 36,550 - - - - Moved Development Revenue to correct BARS Revenue Accounts
001 000 000 389 00 00 20 Building Inspector - 2,068 296 - - - - - Moved Development Revenue to correct BARS Revenue Accounts
001 000 000 389 00 00 30 Building Official - 6,720 3,131 - - - - - Moved Development Revenue to correct BARS Revenue Accounts
001 000 000 389 00 00 50 Engineer - 117,711 116,096 - - - - - Moved Development Revenue to correct BARS Revenue Accounts
001 000 000 389 00 00 60 Landscape Architect - 15,434 16,618 - - - - - Moved Development Revenue to correct BARS Revenue Accounts
001 000 000 389 00 00 70 Planner - 14,566 31,333 - - - - - Moved Development Revenue to correct BARS Revenue Accounts
001 000 000 389 00 00 80 Public Works Director - - 50 -- - - - Moved Development Revenue to correct BARS Revenue Accounts
TOTAL NONREVENUES 259,269 156,499 170,691 36,550 - - - -
DISPOSITION OF CAPITAL ASSETS
001 000 000 395 10 00 10 Proceeds From Sales of Capital Assets - - - 49,390 - 2,540 2,500 1,500 2012: surplus of police vehicle / 2013: May surplus older vehicle in 2013
TOTAL DISPOSITION OF CAPITAL ASSETS - - - 49,390 - 2,540 2,500 1,500
TOTAL GENERAL FUND REVENUE 5,556,448 4,365,285 4,482,868 5,082,997 5,198,627 3,425,273 5,145,687 5,117,793
10/8/12 5
CITY OF MEDINA
2013 Revenue Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Budget SEPT YTD Forecast Budget Comments:
CITY STREET FUND
INTERGOVERNMENTAL REVENUE
101 000 000 334 03 60 00 Nat'l Pollution Discharge Elim - 75,000 - 50,000 77,877 - 35,000 92,877 2013: carry over of Grant plus $50,000
101 000 000 334 03 61 00 WA DOT SR520 GCA 6496 - 19,000 29,148 29,148 6,000 2013 WA DOT GCA 6496 SR520 Project
101 000 000 334 03 62 00 WA DOT GCA 6774 Floating Bridge/Landing - 10,000 - - 4,000 2013 Placeholder- WA DOT GCA 6774 Floating Bridge/Landing Project
101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted)67,544 64,285 64,330 62,320 62,014 44,638 58,847 60,024 Assumes 2.1% growth over 2012 MRSC recommendations
TOTAL INTERGOVERNMENTAL 67,544 139,285 64,330 112,320 168,891 73,786 122,995 162,901
OPERATING TRANSFERS
101 000 000 397 00 10 00 From General Fund 200,000 280,000 328,000 245,000 90,000 67,500 90,000 - Transfer from General Fund to Street Fund
101 000 000 397 00 30 00 From Capital Fund 0 0 0 0 200,000 150,000 200,000 110,000 Transfer from Capital Fund to Street Fund
TOTAL OPERATING TRANSFERS 200,000 280,000 328,000 245,000 290,000 217,500 290,000 110,000
TOTAL CITY STREET FUND 267,544 419,285 392,330 357,320 458,891 291,286 412,995 272,901
TREE FUND
MISCELLANEOUS REVENUE
103 000 000 389 00 50 00 Other -Tree Replacement 39,678 9,700 1,082 4,400 1,000 8,100 8,100 -
TOTAL MISCELLANEOUS REVENUE 39,678 9,700 1,082 4,400 1,000 8,100 8,100 -
TOTAL TREE FUND 39,678 9,700 1,082 4,400 1,000 8,100 8,100 -
RESERVE FUND
OPERATING TRANSFERS - IN
302 000 000 397 00 10 00 To Reserve Fund 500,000 - - - - - - -
TOTAL OPERATING TRANSFERS 500,000 - - - - - - -
TOTAL RESERVE FUND 500,000 - - - - - - -
CAPITAL PROJECTS FUND
TAXES
307 000 000 317 34 00 00 RealEstate Excise Tax 1 207,368 241,869 208,412 453,684 310,000 219,788 290,000 310,000
307 000 000 317 35 00 00 RealEstate Excise Tax 2 207,368 233,483 208,412 453,684 310,000 219,788 290,000 310,000
TOTAL TAXES 414,736 475,353 416,824 907,368 620,000 439,576 580,000 620,000
307 000 000 334 06 91 01 King County Flood Control - - - - 142,717 - 80,000 62,717 Medina Park Water Quality Project - Grant is ending (No expense offset)
307 000 000 334 06 91 02 Property II Levy - 19,550 21,837 29,220 18,400 10,362 18,400 18,000 2012: $18.4K for Trails / 2013: Assumes same as 2012
307 000 000 334 06 91 03 King County Conservation - - - - 25,168 - 25,132 - Medina Park Water Quality Project - Grant is ending (No expense offset)
TOTAL INTERGOVERNMENTAL - 19,550 21,837 29,220 186,285 10,362 123,532 80,717
307 000 000 344 10 01 00 NE 12th St/LK WA Blvd Traffic Safety - - - 360 - - - -
TOTAL TRANSPORTATION - - - 360 - - - -
OPERATING TRANSFERS - IN
307 000 000 397 00 10 00 From General Fund to Capital - 330,000 100,000 - - - - - No transfer for 2012
307 000 000 397 00 40 00 From (Former Equip Fund)- - - 10,696 - - -
307 000 000 397 00 40 00 From Reserve Fund to Capital - - - 200,000 - - - 200,000 2013: Transfer from Capital Reserve Fund to Capital
TOTAL TRANSFERS - 330,000 100,000 210,696 - - - 200,000 TOTAL TRANSFERS
TOTAL CAPITAL PROJECTS FUND 414,736 824,903 538,661 1,147,643 806,285 449,938 703,532 900,717
GRAND TOTAL - REVENUES 6,778,406 5,619,173 5,414,940 6,592,360 6,464,803 4,174,597 6,270,314 6,291,411
10/8/12 6
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
LEGISLATIVE SERVICES
001 000 000 511 60 41 00 Professional Services 4,906 4,466 13,147 15,892 10,000 1,930 10,000 1,500 Airport Noise Consultant.
001 000 000 511 60 43 00 Travel & Training 566 774 1,162 986 1,000 624 1,000 1,000 AWC training, conferences, meals, and travel
001 000 000 511 60 49 00 Miscellaneous 1,234 1,563 843 437 500 549 549 500
001 000 000 511 60 49 10 Medina Days 6,063 6,000 7,020 6,697 7,000 6,465 7,000 7,000 Fireworks, sani-cans, mailing
001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs 8,292 4,642 4,416 5,255 8,300 7,498 7,498 6,000 Presidential elections cost more (2008 and 2012)
TOTAL LEGISLATIVE SERVICES 21,061 17,445 26,588 29,267 26,800 17,067 26,047 16,000
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
MUNICIPAL COURT
001 000 000 512 50 41 10 Prosecuting Attorney 44,000 48,000 48,000 48,000 48,000 36,000 48,000 48,000 $4K per month x 12 months
001 000 000 512 50 41 20 Public Defender 11,910 9,915 8,830 4,640 8,000 3,335 6,500 7,000 Required Service/Expenditure
001 000 000 512 50 41 30 Expert Witness - - (10) - 500 - 500 Required Service/Expenditure
001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 49,906 50,236 49,430 22,935 45,000 16,215 24,000 24,000 Required Service/Expenditure - Offset by Court Revenue
TOTAL MUNICIPAL COURT 105,816 108,151 106,250 75,575 101,500 55,550 78,500 79,500
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
EXECUTIVE FTE's: 1
SALARIES & WAGES
001 000 000 513 10 11 00 Salaries & Wages 51,166 130,000 130,000 130,000 130,000 97,500 130,000 136,500 2008 Contract amount, plus 5% increase for 2013
001 000 000 513 10 11 16 ICMA 457 Plan - 3,000 3,000 3,000 3,000 2,250 3,000 3,000 Contract
TOTAL SALARIES & WAGES 51,166 133,000 133,000 133,000 133,000 99,750 133,000 139,500
PERSONNEL BENEFITS
001 000 000 513 10 21 00 Personnel Benefits 9,476 30,791 30,745 32,957 35,317 27,093 35,317 35,978 Includes increases for AWC Medical, Vision, DRS, Empl Security, L&I
001 000 000 513 10 21 50 Auto Allowance - 4,800 4,800 4,800 4,800 3,600 4,800 4,800 2008 contract amount
TOTAL PERSONNEL BENEFITS 9,476 35,591 35,545 37,757 40,117 30,693 40,117 40,778
OTHER SERVICES AND CHARGES
001 000 000 513 10 35 00 Small Tools/Minor Equipment 1,584 - - 197 500 - 500 -
001 000 000 513 10 41 00 Professional Services 125,182 11,953 8,466 8,325 10,000 4,088 10,000 10,000 Consultants services
001 000 000 513 10 42 00 Communications 264 33 - 6 - - - -
001 000 000 513 10 43 00 Travel & Training 1,806 583 1,344 990 1,500 729 1,000 1,500 WCMA Conferences and Training
001 000 000 513 10 49 00 Miscellaneous 309 - 3,304 100 - 168 168 -
001 000 000 513 10 49 01 Dues, Subscr.1,170 200 200 168 200 - 200 200 WCMA membership dues per contract
TOTAL OTHER SERVICES & CHARGES 130,315 12,769 13,314 9,786 12,200 4,985 11,868 11,700
TOTAL EXECUTIVE DEPARTMENT 190,957 181,359 181,858 180,543 185,317 135,427 184,985 191,978
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
FINANCE DEPARTMENT FTE's: 1.25 (Moved .25 FTE from Police to Finance)
SALARIES & WAGES
001 000 000 514 10 11 00 Salaries & Wages 68,856 94,655 108,715 105,375 103,284 78,264 107,034 120,757 2012: Forecast of .25FTE Q4 (Budgeted in Police.) 2013: COLA, plus .25 FTE
001 000 000 514 10 11 16 ICMA 457 Plan - 1,500 3,000 3,000 3,000 2,250 3,000 3,000
TOTAL SALARIES & WAGES 68,856 96,155 111,715 108,375 106,284 80,514 110,034 123,757
PERSONNEL BENEFITS
001 000 000 514 10 21 00 Personnel Benefits 17,274 16,767 18,947 17,688 18,900 14,005 18,900 27,456 Includes Medical Increase, Payroll Taxes
001 000 000 514 10 21 17 Opt-Out Of Medical - - 4,949 6,558 7,212 5,410 7,212 3,609 Reduction in Opt-Out/Increase in Medical benefit
TOTAL PERSONNEL BENEFITS 17,274 16,767 23,896 24,246 26,112 19,415 26,112 31,065
OTHER SERVICES & CHARGES
001 000 000 514 10 41 01 Professional Services - - - - 5,000 2,900 5,000 5,000 $5K Vision, Finance Support
001 000 000 514 10 43 00 Travel & Training 2,726 428 485 1,430 1,500 546 1,200 1,500 Annual WFOA Conf, Annual Vision Conference, PSFOA (Qtrly)
001 000 000 514 10 46 00 Insurance (WCIA)68,235 78,012 91,351 104,997 116,069 117,264 117,264 113,654 2013: Based on 2007-2012 Insurance Pool
001 000 000 514 10 49 00 Misc-Dues,Subscriptions 1,240 1,204 248 455 700 376 660 660 WFOA, PSFOA, GFOA (Dues, Memberships)
001 000 000 514 10 49 10 Miscellaneous 7,546 4,962 9,462 8,682 8,300 13,638 18,998 18,998 Merchant credit card fees $12K (offset by Dev. Revenue in 2013), Flex Spend Admin, Microflex, Tax/AP Forms, L&I.
TOTAL OTHER SERVICES & CHARGES 79,747 84,606 101,545 115,565 131,569 134,724 143,122 139,812
001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors 11,722 9,428 11,432 11,034 13,125 9,321 13,125 13,781 Financial Reporting & Accountability Audit
CAPITAL OUTLAY
001 000 000 514 10 64 10 Financial Reporting Software - 0 25,570 - - - -
TOTAL CAPITAL OUTLAY - 0 25,570 - - - - -
TOTAL FINANCE DEPARTMENT 177,599 206,956 274,158 259,220 277,090 243,974 292,393 308,415
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
LEGAL DEPARTMENT
001 000 000 515 20 41 10 City Attorney 122,014 95,723 95,072 67,892 120,000 26,760 70,000 100,000
001 000 000 515 20 41 60 Special Counsel 1,026 7,676 20,418 46,806 40,000 70,449 90,000 60,000 Civil Service Hearing and Public Records lawsuits
TOTAL LEGAL DEPARTMENT 123,040 103,399 115,490 114,698 160,000 97,209 160,000 160,000
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
CENTRAL SERVICES FTE's: 3
SALARIES & WAGES
001 000 000 518 10 11 00 Salaries & Wages 192,033 196,258 186,923 195,063 201,767 147,591 201,767 205,426 Includes contracted increases, COLA
001 000 000 518 10 11 11 2% Longevity - - 442 1,180 1,223 885 1,223 1,245
001 000 000 518 10 11 12 4% Longevity - 2,542 - - - - - -
001 000 000 518 10 11 13 6% Longevity - 1,800 3,080 3,539 3,670 2,654 3,670 3,736
001 000 000 518 10 11 14 Education - 8,400 1,645 1,800 1,800 1,350 1,800 1,800
001 000 000 518 10 11 16 ICMA 457 Plan - 9,243 8,200 8,400 9,000 6,300 9,000 9,000 Assumes full participation
001 000 000 518 10 11 17 Opt-Out of Medical - - 3,484 3,076 3,069 2,302 3,069 3,253 Includes AWC Increase Medical (Opt-Out)
001 000 000 518 10 12 00 Overtime 402 - - - - - -
TOTAL SALARIES & WAGES 192,435 218,243 203,773 213,058 220,529 161,082 220,529 224,460
PERSONNEL BENEFITS
001 000 000 518 10 21 00 Personnel Benefits 54,472 59,654 69,701 75,914 82,903 61,142 82,903 84,287 Includes increases for AWC Medical, Vision, DRS, Empl Security and L&I.
001 000 000 518 10 23 00 Tuition Reimbursement 1,175 397 1,231 463 - - - -
TOTAL PERSONNEL BENEFITS 55,646 60,050 70,932 76,377 82,903 61,142 82,903 84,287
001 000 000 518 10 31 00 Office and Operating Supplies 20,010 14,365 14,547 14,200 14,000 11,100 14,000 14,000 CS,DS,PW supplies, letterhead, business cards, stamps, nameplates, water cooler/water, animal licensing, medical supplies, copier/fax fees
OTHER SERVICES & CHARGES
001 000 000 518 10 41 00 Professional Services 1,658 2984 6720 4154 53,500 1,940 3,500 33,500 Secure shredding, code publishing and $30,000 contigency for Public Records Requests
001 000 000 518 10 41 90 Prof Serv-Imaging 3,357 9,409 41 - - - - -
001 000 000 518 10 42 00 Postage/Telephone 26,668 27,980 34,363 26,468 26,000 14,953 20,000 20,000 Postage (All City Hall printing/mailing services); Time Warner Telecom (frame circuits, telephone calls); fax & credit card lines
001 000 000 518 10 43 00 Travel & Training 2,792 3,584 2,512 2,170 5,000 4,628 5,000 5,000 Combined IT/CC,HR/AA (IT itemized separately in previous years)
001 000 000 518 10 44 00 Advertising 3,665 3,698 5,787 3,832 3,000 3,361 5,100 5,000 DS, CS legal advertisements
001 000 000 518 10 47 00 UtilityServ-Elec,Water,Waste 9,576 11,223 11,404 13,286 11,000 11,560 14,800 15,000
001 000 000 518 10 48 00 Repairs & Maint-Equipment - 216 3,131 310 1,000 - - - office equipment repairs
001 000 000 518 10 49 10 Miscellaneous - 1,423 2,409 2,477 2,500 2,502 2,502 2,500 wellness program, bank card fees
001 000 000 518 10 49 20 Dues, Subscriptions 1,021 1,872 1,899 1,685 2,400 1,207 1,207 2,400 Combined IT/CC,HR/AA .
001 000 000 518 10 49 30 Postcard, public information 21,906 13,068 1,358 8,225 15,000 7,334 10,000 2,000 Community mailings placeholder, monthly postcard discontinued
001 000 000 518 10 49 40 Photocopies 2,497 1,494 848 1,100 1,000 330 500 1,000 Most expenditures reflect pass through costs related to public records
TOTAL OTHER SERVICES & CHARGES 73,139 76,951 70,471 63,706 120,400 47,816 62,609 86,400
001 000 000 518 10 64 10 PRA/Agenda Manager Software 8,333 8,000 4,000 - - - -
BUILDING MAINTENANCE
001 000 000 518 30 45 00 Facility Rental 6,819 5,238 4,433 7,622 6,000 4,496 6,000 6,200 Public Storage Unit
001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 15,739 17,781 15,489 11,765 15,000 9,830 15,000 15,000 Janitorialservice, restroom supplies
TOTAL BUILDING MAINTENANCE 22,558 23,019 19,922 19,387 21,000 14,326 21,000 21,200
SUBTOTAL CENTRAL SERVICES 372,122 400,628 383,646 386,728 458,832 295,466 401,041 430,348
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
INFORMATION TECHNOLOGY
001 000 000 518 90 31 00 IT HW, SW, Operating Supplies 5,615 5,266 14,588 5,487 3,200 2,615 3,200 16,935 Computer replacement (4), network storage, data redundancy, AV software - CH, Vision Receivables Module placeholder $8,895
001 000 000 518 90 41 50 Technical Services, Software Services 6,684 13,920 27,391 8,518 16,380 13,852 16,380 16,200 McAfee, Gov Delivery, ITConsult/Backup, FilePro
001 000 000 518 90 48 00 Repairs & Maint: AnnualSoftware Maint.20,558 12,738 9,908 18,897 21,850 10,187 21,850 22,510 Paladin, Laserfiche, Mitel, Vision, Website, Domain Name, Intranet
TOTAL INFORMATION TECHNOLOGY 32,857 31,923 51,886 32,902 41,430 26,655 41,430 55,645
INTERGOVERNMENTAL SERVICES
001 000 000 519 90 49 00 Association of WA Cities 1,393 1,455 1,455 1,467 1,463 1,463 1,463 1,472 Intergovernmental Requirement
001 000 000 519 90 49 01 Puget Sound Regional Council 530 1,114 557 557 557 557 557 557 Intergovernmental Requirement
001 000 000 519 90 49 03 ARCH 4,986 2,660 15,000 15,000 15,000 15,000 15,000 15,000 Intergovernmental Expense
001 000 000 519 90 49 04 Eastside Transportation Prog.100 40 40 40 100 40 40 100 Intergovernmental Requirement
001 000 000 519 90 49 08 OMWBE - Office of Minority 318 100 - 100 100 - 100 100 Intergovernmental Requirement
001 000 000 519 90 50 01 JAG- Jail Admin Group - - - 250 - - - - Intergovernmental Expense
001 000 000 519 90 51 20 Puget Sound Clean Air Agency 5,364 5,609 5,795 5,556 5,320 5,320 5,320 5,586 Intergovernmental Requirement
001 000 000 519 90 51 30 King County Alcohol Control 684 708 742 722 700 639 700 700 Based on Prior year Actuals
001 000 000 519 90 51 40 King County Water & Land Resou 1,843 - - - 1,900 - 1,900 1,900
001 000 000 519 90 51 60 WA St Purchasing & Contract - - - - 500 - 500 500 Intergovernmental Requirement
TOTAL INTERGOVERNMENTAL 15,218 11,686 23,588 23,692 25,640 23,019 25,580 25,915
CAPITAL OUTLAY
001 000 000 518 90 64 00 Financial Reporting Software - - - -
TOTAL CAPITAL OUTLAY - - - - - -
TOTAL CENTRAL SERVICES 420,197 444,238 459,120 443,322 525,902 345,140 468,051 511,908
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
POLICE DEPARTMENT 2013 FTE's: 10.75 (Moved .25 FTE to Finance)
SALARIES & WAGES
001 000000 521 20 11 00 Salaries & Wages 754,672 755,299 757,047 724,785 880,288 587,777 798,000 887,881 Includes COLAof 2.6% Includes position salary, benefits increase for accreditation. Decreased 1 FTE to .75
001 000000 521 20 11 11 2% Longevity - 2,332 2,703 2,464 2,298 1,520 2,281 4,678
001 000000 521 20 11 12 4% Longevity - 2,390 3,001 4,253 5,889 4,331 5,780 3,472
001 000000 521 20 11 13 6% Longevity - 4,221 4,221 4,221 4,377 3,257 4,343 8,240
001 000000 521 20 11 14 Education - 3,600 5,300 3,545 3,600 2,700 3,600 3,600 Education levels do not change
001 000000 521 20 11 16 ICMA 457 Plan - 18,550 15,870 18,782 33,000 19,555 28,000 33,000 Assumes full participation. Includes 1 new hire at $3K.
001 000000 521 20 11 17 Opt-Out of Medical - 8,564 11,652 3,709 - - - - All employees are onAWC Medical - No Opt Out
001 000000 521 20 11 18 3% Night Shift - 3,255 5,194 5,376 9,036 4,409 6,200 9,297 Assumes 4 Officers qualifying
001 000 000 521 20 12 00 Overtime 103,579 135,718 75,598 67,628 85,000 55,830 80,000 80,000 OT associated with officer Contract, court, special events, unusual occurrences, sick officer.
001 000 000 521 20 12 01 MeritPay 13,466 21,738 23,901 27,173 43,114 34,696 34,696 47,295
001 000000 521 20 13 00 Holiday Pay 26,846 30,340 26,358 32,743 37,667 - 34,000 38,672
TOTAL SALARIES & WAGES 898,564 986,007 930,844 894,679 1,104,268 714,076 996,900 1,116,136 Increase due to CPI, 1 Step, Longevity, Merit, Holiday Pay
PERSONNEL BENEFITS
001 000000 521 20 21 00 Personnel Benefits 234,906 261,943 271,465 284,527 343,525 239,197 325,000 357,813 Includes increases for AWC Medical, Vision, DRS and Employment Security, add 1/2 position
001 000000 521 20 21 10 Personnel Benefits-Retirees 42,895 40,469 39,366 32,204 30,910 25,107 33,750 33,743 LEOFF 1 retired employees benefits. Current Retired Employees: 2 in 2012. Incl $3K for Prescription reimb.
001 000000 521 20 22 00 Uniforms 15,995 27,715 15,167 8,003 16,000 6,021 12,000 14,000 Assumes 2012 level, plus 1 new officer
001 000000 521 20 23 00 Tuition 1,510 1,510 - - 3,000 - 5,000 8,000 Increase due to estimated 4 quarters reimbursing at 50% of undergraduate tuition rates
TOTAL PERSONNEL BENEFITS 295,306 331,638 325,999 324,734 393,435 270,325 375,750 413,556 Includes increases for AWC Medical, Vision, DRS and Employment Security
SUPPLIES
001 000000 521 20 31 00 Office Supplies 5,629 7,165 6,168 9,260 6,500 6,299 6,700 7,000
001 000000 521 20 31 40 Police Operating Supplies 7,054 7,562 9,317 3,960 7,000 4,140 7,000 7,000 Taser and cartidges, evidenceprocessing equip, radio batteries, etc.
001 000000 521 20 31 50 Photographic Supplies - - 68 33 150 - - 150
001 000 000 521 20 31 60 Ammo/Range (Targets, etc.)6,552 5,459 5,152 5,197 7,000 5,003 6,000 6,500 Per ofc. Contract and for training/firearms qualifications
001 000 000 521 20 31 70 Police Radio Equipment 31,732 - - - - - -
001 000 000 521 20 32 00 Vehicle Expenses-gas, car wash 34,689 21,074 31,657 24,995 34,000 22,723 32,000 34,000 Includes bridge tolls and vehicle tab renewals
001 000 000 521 20 35 20 Firearms (purchase & repair)7,713 1,277 2,277 - 1,500 1,201 1,100 1,500
TOTAL SUPPLIES 93,369 42,536 54,639 43,445 56,150 39,366 52,800 56,150
OTHER SERVICES & CHARGES
001 000000 521 20 41 00 Professional Services 15,283 16,703 9,879 7,839 11,000 12,166 17,000 15,000 Cost for accreditation review, Civil Service examiner costs, consultants
001 000000 521 20 41 05 IT Services - - - - 14,500 21,098 24,000 24,000 IT service forMobile/patrol car data or desktop computer problems, server monitoring, virus software (Symantec)
001 000000 521 20 41 50 Recruitment-Background 1,239 8,709 1,302 4,699 2,000 2,044 5,000 1,500 Background investigator, polygraph investigator, psych, medical exam
001 000000 521 20 42 00 Communications (Phone,Pagers)21,686 15,153 19,030 28,979 20,000 12,527 18,000 20,000 Cell phones and service, computer modems in patrol car, KC INETservice. Increase due to required switch in carriers.
001 000000 521 20 43 00 Travel & Training 12,148 12,519 4,165 9,686 12,000 6,496 11,000 17,000 Includes 25% costshare for Basic Law Enforcement Academy for new hire
001 000000 521 20 44 50 Recruitment-Advertising - 400 25 - - - -
001 000000 521 20 45 00 Equipment-Lease & Rentals 1,681 2,984 2,534 2,569 2,600 1,900 2,600 2,600 Copy machine
001 000000 521 20 48 00 Repairs & Maint-Equipment 11,030 12,860 11,537 11,736 11,000 4,253 9,500 10,000 Maintain servicable fire extinguishers, radar, property room calibration, etc.
001 000000 521 20 48 10 Repairs & Maint-Automobiles 15,898 10,348 20,118 8,992 18,000 8,566 16,000 18,000
001 000000 521 20 48 20 Repairs & Maint- SW, HW Maint 189 - 3,586 - 21,790 13,007 22,000 26,000 Server Maintenance License, Camera monthly fees, camera maintenance, IT maintenance cameras, electrical to each intersection
001 000000 521 20 49 00 Misc. (Service/supplies)434 395 - 229 500 111 500 500
001 000000 521 20 49 20 Bicycle Patrol 2,128 - 1,039 - 1,500 - 1,500 1,500 Medina Days, emphasis patrols, bike equip and tune up. School presence.
001 000 000 521 20 49 30 Animal Control - - 1,344 - 500 - 500 500 Officers patrol on/off leash area and write tickets
001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 3,501 3,658 3,293 2,753 3,750 3,452 3,750 4,000 WSPC, IACPProfessional Memberships
001 000 000 521 20 49 41 Lexipol Manuals 4,950 3,900 - 1,950 2,000 1,950 1,950 2,000 Yearlymaintenance agreement per contract to Lexipol for Accreditation prog.
001 000000 521 20 49 60 Crime Prevention/Public Educ 1,331 3,520 2,392 726 2,500 1,352 2,200 2,500 Victim resource & crime prevention brochures. School resource materials.
001 000000 521 20 49 90 Misc-Investigative Fund 311 - 493 80 500 - - 500 Required by accreditation
TOTAL OTHER SERVICES & CHARGES 91,807 91,149 80,736 80,237 124,140 88,921 135,500 145,600
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
INTERGOVERNMENTAL SERVICES
001 000000 521 20 51 10 Dispatch Services-Kirkland 74,943 41,361 - - - - - - Services moved to Norcom (below)
001 000000 521 20 51 15 Dispatch Services-Norcom Trans 632 100,396 145,056 103,153 57,209 42,907 57,209 66,452 Increase for 2013. Calls for service methodology has changed as well as labor contracts.
001 000000 521 20 51 20 Dispatch-EPSCA 7,318 8,297 8,481 8,481 9,000 5,654 8,500 9,000 Per contract - cost to maintain 800 Mhz police radio connectivity
001 000000 521 20 51 30 Access-WSP 2,640 2,640 2,640 2,388 2,750 1,602 2,750 2,750 Per contract - cost to WSP for access tocriminal databases
001 000000 521 20 51 40 Marine Patrol Services 59,166 63,422 53,443 60,044 63,000 - 60,000 63,000
001 000000 521 20 51 50 Jail Service-Prisoner Board 128,264 76,005 127,859 80,800 120,000 33,171 65,000 80,000 Partiallyoffset by Hunts Point payment for their portion of jail expenses, fines and forfeitures
001 000000 521 20 51 60 Prisoner Transport 10,050 9,861 10,050 3,750 8,000 2,550 4,000 6,000 Cost to shuttle prisoners from jail to court and back to jail
001 000000 521 20 51 80 Domestic Violence-Kirkland 548 482 253 543 1,000 99 400 1,000 Mandated by court as resource to DV victims
001 000000 521 20 51 85 IT Services 18,239 4,042 5,223 18,534 - - - - Moved from Intergovt to Professional Services - IT Services 001.521.20.41.05
TOTAL INTERGOVERNMENTAL SERV.301,800 306,506 353,006 277,692 260,959 85,983 197,859 228,202 Decrease due to decrease in Jail Services
CAPITAL OUTLAY
001 000000 594 21 64 00 Surveillance Cameras - 2,789 3,846 - - - - 39,000 Estimated yearly cost to fund camera system replacement- (extends useful lifeof camera system by4 years)
001 000000 594 21 64 00 Furniture & Equipment 299 16,313 2,670 625 3,000 6,942 5,160 7,500 Officefurniture and equipment replacement, new SLR camera for investigations
001 000000 594 21 64 00 Norcom Technology Share 12,921 13,621 - - - - -
001 000000 594 21 64 00 Automobiles - 41,795 - - 45,000 44,422 45,000 45,000 ReplaceCar 8 in2013 which will be 10 years old and have over 100,000 miles
TOTAL CAPITAL OUTLAY 13,220 74,518 6,516 625 48,000 51,363 50,160 91,500 Increase due to yearly funding needed for surveillance system replacement cost
001 000 000 521 23 35 03 Drug Enforcement -Special Unit - - 7,235 - - - - - Tracking of this item moved to a restricted revenue fund
TOTAL POLICE DEPARTMENT 1,694,065 1,832,353 1,758,976 1,621,412 1,986,951 1,250,035 1,808,969 2,051,144 Increase due to COLA, 1 Step, Longevity, Merit, Holiday, Benefit incr and surveillancecamerasystem
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
FIRE & MEDICAL AID DEPARTMENT
INTERGOVERNMENTAL SERVICES
001 000 000 522 20 51 00 Fire Control Services 631,334 667,309 711,636 719,999 706,369 353,111 706,369 693,950 2013: Implementation of Basic Life Support (BLS) Fee in 2012 offset normal increases. Result is a decrease.
TOTAL INTERGOVERNMENTAL 631,334 667,309 711,636 719,999 706,369 353,111 706,369 693,950
TOTAL FIRE & MEDICAL DEPT 631,334 667,309 711,636 719,999 706,369 353,111 706,369 693,950
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
EMERGENCY PREPAREDNESS FTE: 0 (Contracted Services)
19% of Total Expense is covered by Emergency Preparedness Grant
SUPPLIES
001 000 000 525 60 31 00 Supplies 25,201 7,005 6,973 8,248 9,000 4,604 5,000 5,000 Defibrillator supplies, Emer Prep Office Supplies
001 000 000 525 60 31 01 Supplies-Citizen Emer Response - - 93 - - - -
TOTAL SUPPLIES 25,201 7,005 7,066 8,248 9,000 4,604 5,000 5,000
OTHER SERVICES & CHARGES
001 000 000 525 60 41 00 Prof Serv-EP Coordinator 46,625 52,777 51,970 44,380 43,000 31,240 43,000 35,000 Emer Prep plan update, Grant Mgmt, Special comm. Events, qtrly mtgs, regional coordination
001 000 000 525 60 41 01 Prof Serv- CERT - - - - - - -
001 000 000 525 60 41 02 Prof Serv-Homeland Grant-CEMP 9,040 6,234 - - - - -
001 000 000 525 60 41 03 Prof Serv-Other - - - - - - -
001 000 000 525 60 41 04 Prof Serv-2009 EMPG Grant - 22,907 1,103 - - - -
001 000 000 525 60 41 06 Prof Serv EMPG Grant E10-258 - - - 15,352 - 2,756 2,756 - Offset by EMPG Grant Revenue. Federal Grant requires matching outlay from City
001 000 000 525 60 41 07 Prof Serv EMPG Grant E12-103 - - - - 15,000 14,473 15,000 - 2012 Expense: 2011 E12-103 EMPG Grant. Offset by Grant Revenue but requires matching outlay from City
001 000 000 525 60 41 08 Prof Serv EMPG Grant E12-332 - - - - - 1,493 4,000 14,194 2012: A portion of the EMPG Grant E12-332 $18,194 will be carried forward into 2013
001 000 000 525 60 42 00 Communications/Data-Coach 2,440 4,227 3,297 4,879 4,500 1,890 2,500 - 2013 : Assumes transfer ofMobile Communications Coach
001 000 000 525 60 43 00 Travel & Training - 250 - 1,532 3,000 1,050 2,500 3,000 $2K Consultant Trip Fees per Contract. $1K Emergency Training - ie CPR, First Aid.
001 000 000 525 60 48 00 Repairs & Maint-Coach 2,478 2,481 12,906 5,970 5,000 1,559 2,000 - 2013 : Assumes transfer ofMobile Communications Coach
TOTAL OTHER SERVICES & CHARGES 60,583 88,876 69,276 72,113 70,500 54,460 71,756 52,194
CAPITAL OUTLAY
001 000 000 525 60 64 11 Fed'l Grant-Homeland Security 16,660 - 16,002 - - - - -
TOTAL CAPITAL OUTLAY 16,660 - 16,002 - - - - -
TOTALEMERGENCY PREPAREDNESS 102,445 95,881 92,344 80,361 79,500 59,064 76,756 57,194 $43K paid by the City / $14K covered by the Grant
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
DEVELOPMENT SERVICES DEPT FTE's: 3
SALARIES & WAGES
001 000 000 558 60 11 00 Salaries & Wages 213,399 233,471 245,159 244,249 261,363 194,112 261,363 267,306 Includes COLA
001 000 000 558 60 11 13 6% Longevity - 3,548 3,548 3,548 3,679 2,661 3,679 3,746 Includes Longevity 2012
001 000 000 558 60 11 14 Education - 2,400 2,400 2,400 2,400 1,800 2,400 2,400 Education levels do not change for 2012
001 000 000 558 60 11 16 ICMA 457 Plan - 9,000 9,000 8,950 9,000 6,750 9,000 9,000 Assumes full participation
001 000 000 558 60 11 17 Opt-Out of Medical - 5,633 2,790 6,176 6,872 4,468 6,872 6,135 Includes AWC Medical Increase (Opt-Out)
001 000 000 558 60 11 20 Additional Comp-CH - 3,032 - - - - - -
TOTAL SALARIES & WAGES 213,399 257,084 262,897 265,324 283,315 209,791 283,315 288,587 Includes COLA Longevity
PERSONNEL BENEFITS
001 000 000 558 60 21 00 Personnel Benefits 62,931 69,535 73,654 70,225 83,986 57,793 83,986 85,363 Includes increases for AWC Medical, Vision, DRS, Empl Security and L&I
001 000 000 558 60 21 50 Auto Allowance - 2,025 375 - -- - -
TOTAL PERSONNEL BENEFITS 62,931 71,560 74,029 70,225 83,986 57,793 83,986 85,363
SUPPLIES
001 000 000 558 60 31 00 Operating Supplies 522 2,111 1,941 272 1,500 88 1,500 14,100 Binders, 2012 Building Code Materials, CMP Signs, $6,000 Update Zoning Maps, $5,000 Tree Code Public Process, $600 New Comp Plans
001 000 000 558 60 32 00 Vehicle Expenses - Gas, Oil, Maint. - - - - 1,000 295 500 1,000 City Vehicle - Old Tahoe
TOTAL SUPPLIES 522 2,111 1,941 272 2,500 383 2,000 15,100
OTHER SERVICES & CHARGES
001 000 000 558 60 41 00 Professional Services 28,073 - 2,177 - - 2,985 10,000 10,000 Extra Building Plan Review Support & Third Party Review on Permit Studies
001 000 000 558 60 41 01 Planning Consultant 59,099 17,581 57,822 69,314 47,000 55,887 74,000 57,000 Decreases in consultant hourly rate and decrease in large land use projects
001 000 000 558 60 41 02 Hearing Examiner 25,028 3,113 16,594 24,822 20,000 35,749 50,000 25,000 Decrease in hearings from 2012
001 000 000 558 60 41 05 Building OfficialConsultant 9,569 - - - --
001 000 000 558 60 41 06 Building Inspector Contract 60,296 7,786 7,736 8,947 11,000 5,292 9,000 12,600 Anticipated increase in inspections plus 5% increase in consultant rate
001 000 000 558 60 41 07 Engineering Consultant 239,709 137,135 134,388 125,853 140,000 149,703 226,000 190,000 Increase in inspections, but fewer Level 2 CMPs expected
001 000 000 558 60 41 50 Landscape Consultant 36,085 20,212 24,215 52,500 31,600 39,152 52,000 41,500 Includes $10,000 for Tree Code Update and 5% consultant rate increase
001 000 000 558 60 41 55 Shoreline Consultant - 8,588 64,735 43,671 20,000 11,015 31,000 - Discuss whether to budget aplaceholder
001 000 000 558 60 42 00 Communications - - - - - -
001 000 000 558 60 43 00 Travel & Training 584 2,304 2,382 2,447 3,200 1,930 2,700 3,200
001 000 000 558 60 49 00 Dues, Subscriptions, Memberships 660 825 150 755 1,000 220 1,000 1,000 APA, AICP, WABO, ICC, WSPT, AWC Director
TOTAL OTHER SERVICES & CHARGES 459,101 197,543 310,200 328,308 273,800 301,932 455,700 340,300
CAPITAL OUTLAY
001 000 000 594 58 64 00 Furniture & Equipment - 178 - - - - - 500 Camera
001 000 000 594 58 64 00 Permit Software - - 18,764 40,678 - 35 - -
TOTAL CAPITAL OUTLAY - 178 18,764 40,678 - 35 - 500
TOTAL DEVELOPMENT SERVICES 735,953 528,476 667,831 704,808 643,601 569,935 825,001 729,850
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
RECREATION-LIFEGUARDS 2013 Seasonal Workers: 6
Lifeguards at Medina Beach Park 7 days/week 12-7pm.
SALARIES & WAGES
001 000 000 574 20 11 00 Salaries & Wages 22,738 18,811 20,247 17,851 20,611 17,483 20,000 18,500 Assumes 9 weeks of seasonal services
001 000 000 574 20 12 00 Overtime 1,082 347 - - 580 500 200
TOTAL SALARIES & WAGES 23,820 19,157 20,247 17,851 20,611 18,063 20,500 18,700
PERSONNEL BENEFITS
001 000 000 574 20 21 00 Personnel Benefits 3,288 2,587 2,909 2,544 3,200 2,608 3,200 2,700 Payroll Taxes
001 000 000 574 20 22 00 Uniforms 885 252 699 852 900 611 700 900 Lifeguard Uniforms
TOTAL PERSONNEL BENEFITS 4,173 2,840 3,608 3,396 4,100 3,220 3,900 3,600
SUPPLIES
001 000 000 574 20 31 00 Operating Supplies 1,188 869 489 1,513 700 1,701 1,036 850 Canopy Tents, First Aid Supplies, Megaphone, Chairs, Rope
TOTAL SUPPLIES 1,188 869 489 1,513 700 1,701 1,036 850
OTHER SERVICES & CHARGES
001 000 000 574 20 43 00 Travel & Training 125 - 389 473 500 315 315 500 Lifeguard Certification Training: Annual open waterfront certification
001 000 000 574 20 44 00 Advertising - - - - --
001 000 000 574 20 49 00 Miscellaneous 633 80 90 325 500 602 500 550 Water testing for 10weeks at $55 a week.
TOTAL OTHER SERVICES & CHARGES 757 80 479 798 1,000 917 815 1,050
TOTAL RECREATION-LIFEGUARDS 29,938 22,946 24,823 23,558 26,411 23,900 26,251 24,200
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
PARKS DEPARTMENT 2012 FTE's: 2.5 (5 FTE's are split between Parks and Public Works) Assumes 60% allocation to Parks/40% to Streets
SALARIES & WAGES
001 000 000 576 80 11 00 Salaries & Wages 176,051 174,246 175,822 176,430 182,958 133,643 182,958 223,515 Includes COLA increases. 60% salaries (Parks/Street) for Director, Supervisor, and three Maint. workers .
001 000 000 576 80 11 11 2% Longevity - - - 393 611 442 611 746 Includes Longevity
001 000 000 576 80 11 12 4% Longevity - 1,177 1,177 687 - - - - Includes Longevity
001 000 000 576 80 11 13 6% Longevity - 3,937 3,937 4,893 5,914 4,277 5,914 7,225 Includes Longevity
001 000 000 576 80 11 14 Education - 2,700 2,700 2,700 2,700 2,025 2,700 3,240 Education levels do not change for 2012
001 000 000 576 80 11 16 ICMA 457 Plan - 7,200 7,450 7,500 7,500 5,625 7,500 9,000 Assumes full participation
001 000 000 576 80 11 17 Opt-Out of Medical - 2,816 2,983 3,034 3,809 2,857 3,809 4,525 Includes AWC Medical Increase (Opt-Out)
001 000 000 576 80 11 19 On-Call Duty - 193 - 912 - - - -
001 000 000 576 80 12 00 Overtime 693 1,913 1,151 - 1,250 1,124 1,250 1,440 Placeholder
TOTAL SALARIES & WAGES 176,744 194,183 195,220 196,549 204,741 149,992 204,741 249,691
PERSONNEL BENEFITS
001 000 000 576 80 21 00 Personnel Benefits 52,104 53,324 55,229 58,188 67,182 47,979 67,182 77,906 Includes increases for AWC Medical, Vision, DRS, Empl Security and L&I
001 000 000 576 80 22 00 Uniforms 1,781 1,133 634 1,676 900 849 900 1,080 Assumes 2012 Levels
TOTAL PERSONNEL BENEFITS 53,884 54,457 55,863 59,865 68,082 48,828 68,082 78,986
SUPPLIES
001 000 000 576 80 31 00 Operating Supplies 15,232 21,000 13,469 10,128 8,000 10,252 11,000 10,000 Garbage bags, toilet paper, fertilizer, bark, topsoil, Mutt Mitts, bathroom supplies, Purell sanitizer
001 000 000 576 80 31 01 Maintenance Supplies 5,852 3,940 3,920 4,048 5,000 2,337 4,000 4,000 Light bulbs, paint, mower blades, irrigation parts, tennic court nets, gloves, ear plugs, eye protection
001 000 000 576 80 32 00 Vehicle Fuel & Lube 7,544 4,182 7,447 5,670 6,000 4,698 6,000 6,000 Public Works equipment
TOTAL SUPPLIES 28,628 29,123 24,835 19,846 19,000 17,287 21,000 20,000 Decrease of vehicle expenses and trailer rental
OTHER SERVICES & CHARGES
001 000 000 576 80 41 00 Professional Services 10,568 3,941 1,452 13,943 20,000 25,283 25,500 10,000 Arborist, tree removal, irrigation repairs, electrical repairs.
001 000 000 576 80 41 04 Professional Services-Misc 5,680 6,744 5,123 6,703 5,000 5,190 5,000 5,000 Back-flow device testing, hazardous material disposal, fertilizing and spraying, debris disposal
001 000 000 576 80 42 00 Telephone/Postage 3,074 2,513 2,429 2,987 2,500 2,221 2,600 2,600
001 000 000 576 80 43 00 Travel & Training 4,315 4,419 3,996 4,102 3,000 3,337 3,052 3,000 Pesticide training, flagger training, certifications and licenses
001 000 000 576 80 47 00 Utilities 12,015 17,400 13,494 17,163 15,000 10,307 15,000 15,000 Utilities for public works shop andpark restrooms, irrigation water
001 000 000 576 80 48 00 Repair & Maint Equipment 1,484 4,239 3,633 1,594 4,000 4,298 4,000 4,000 Backhoe, mowers
001 000 000 576 80 49 00 Miscellaneous 1,058 44 16 447 - -
001 000 000 576 80 49 01 Misc-Property Tax 222 222 222 222 222 222 222 222
TOTAL OTHER SERVICES & CHARGES 38,415 39,520 30,366 47,160 49,722 50,857 55,374 39,822
CAPITAL OUTLAY
001 000 000 594 76 00 00 Park Improvements 2,135 - - 8,893 - - -
001 000 000 594 76 00 00 Viewpoint Park-Stairs - 24,000 - - - - -
001 000 000 594 76 00 00 Viewpoint Park-Irrigate/Landsc - 10,000 - - - - -
001 000 000 594 76 00 00 Furniture and Equipment: Replacement 912 33,564 - 16,649 - - -
TOTAL CAPITAL OUTLAY 3,046 67,564 - 25,542 - - - -
TOTAL PARKS DEPARTMENT 300,718 384,846 306,284 348,963 341,545 266,964 349,197 388,499
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
OPERATING TRANSFERS
From General Fund:
001 000 000 597 00 20 00 Equipment Replacement Fund - - 118,762 - - - - - Stopped Transfers in 2010
001 000 000 597 00 30 00 Street Fund 200,000 280,000 328,000 245,000 90,000 67,500 90,000 - Transfer funds from General - to support Street maintenance (insufficient revenues)
From Reserve Fund:
102 000 000 597 00 10 00 General Fund - - - - - - - - 2011: Stopped Transfers to General Fund Operations in April 2011.
102 000 000 597 00 70 00 Capital Projects Fund 330,000 100,000 200,000 - - - 200,000 2013: Transfer from Capital Reserve Fund to Capital
From Capital Fund:
307 000 000 597 00 30 00 From Capital To Street - - - - 200,000 150,000 200,000 110,000
TOTAL OPERATING TRANSFERS 200,000 610,000 546,762 445,000 290,000 217,500 290,000 310,000
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
CITY STREET FUND 2012: FTE's: 2.5 (5 FTE's split between Parks and Public Works) Assumes 40% allocation to Streets /60% to Parks
SALARIES & WAGES
101 000 000 542 30 11 00 Salaries & Wages 176,051 174,246 175,822 176,430 182,958 133,643 182,958 149,010 Includes COLA increase. 40% salaries for Director, Supervisor, and three Maint. workers .
2% Longevity - 393 611 442 611 498 Includes Longevity
101 000 000 542 30 11 12 4% Longevity - 1,177 1,177 687 - - - - Includes Longevity
101 000 000 542 30 11 13 6% Longevity - 3,937 3,937 4,893 5,914 4,277 5,914 4,817 Includes Longevity
101 000 000 542 30 11 14 Education - 2,700 2,700 2,700 2,700 2,025 2,700 2,160 Education levels do not change for 2012
101 000 000 542 30 11 16 ICMA 457 Plan - 7,200 7,450 7,500 7,500 5,625 7,500 6,000 Assumes full participation
101 000 000 542 30 11 17 Opt-Out ofMedical - 2,816 2,983 3,034 3,809 2,857 3,809 3,017 Includes AWC Medical Increase (Opt-Out)
101 000 000 542 30 11 19 On-Call Duty - 193 - - - - - -
101 000 000 542 30 12 00 Overtime 693 1,913 1,151 665 1,250 1,124 1,250 960 Emergency call outs
TOTAL SALARIES & WAGES 176,745 194,183 195,219 196,302 204,741 149,993 204,741 166,461
PERSONNEL BENEFITS
101 000 000 542 30 21 00 Personnel Benefits 52,107 53,327 54,556 58,098 67,182 45,878 67,182 51,937 Includes increases for AWC Medical, Vision, DRS, Empl Security and L&I
101 000 000 542 30 22 00 Uniforms 805 1,338 1,413 1,432 900 352 900 720 Assumes 2012 Levels
TOTAL PERSONNEL BENEFITS 52,912 54,665 55,969 59,530 68,082 46,230 68,082 52,657
ROAD & STREET MAINTENANCE
101 000 000 542 30 31 00 Operating Supplies 5,242 3,302 3,011 3,768 5,000 2,316 3,000 5,000 Storm drain pipe, catch basin grates, marking paint, gravel, cement
101 000 000 542 30 35 00 Small Tools/Minor Equipment 234 76 1,311 870 1,000 1,030 1,000 1,000 Shovels, rakes, brusher parts
101 000 000 542 30 41 00 Professional Services 103,740 100,582 37,923 68,031 77,877 21,770 35,000 92,877 Carry over NPDES II Grant -stormsystem mapping, aerial photo base map,catch basins, street sweeping.
101 000 000 542 30 41 01 Prof Svcs SR520 GCA 6496 - - - 24,433 19,000 5,063 6,000 6,000 WA DOT 520 GCA 6496 Project Expense will be Reimbursed by WSDOT
101 000 000 542 30 41 02 Prof Svcs GCA 6774 Floating Bridge/Landing - - - - 10,000 - - 4,000 WA DOT GCA 6774 Floating Bridge & Landings Project Expense will be Reimbursed by WSDOT
101 000 000 542 30 41 10 Road & Street Maintenance 345 11,317 7,116 853 12,000 10,045 10,500 10,000 Pavement patching, pavement markings,
101 000 000 542 30 45 00 Machine Rental 1,401 57 - - 1,000 - 1,000 1,000 Boom lift
101 000 000 542 30 47 00 Utility Services 500 1,486 5,293 725 2,000 989 2,000 2,000 Utility locates
101 000 000 542 30 48 00 Equipment Maintenance 5,523 5,048 6,084 2,129 3,000 3,341 3,000 3,000
101 000 000 542 40 41 00 Storm Drain Maintenance 31,949 6,559 8,464 12,156 10,000 2,417 6,000 6,000 Contracted storm drain cleaning for 1/3 of City per year, storm drain repairs
101 000 000 542 63 41 00 Street Light Utilities 21,278 20,963 21,249 22,337 21,000 15,567 24,000 24,000 PSE street light maintenace, 1/2 cost of traffic lights at NE 24th & 84th Ave NE
101 000 000 542 64 41 00 Traffic Control Devices 13,054 3,782 4,899 3,620 4,000 411 4,600 4,000 Posts, signs, barricades, cones, traffic speed monitors, traffic counters
101 000 000 542 66 41 00 Snow & Ice Removal 2,358 261 848 - 1,000 - 1,000 1,000 Sand, ice melter, snow plow blades
101 000 000 542 67 41 00 Street Cleaning 3,164 3,225 7,108 5,487 5,000 - 3,000 3,000 Street sweeping contracted service two to three times per year
TOTAL ROAD & ST MAINTENANCE 188,787 156,657 103,306 144,409 171,877 62,948 100,100 162,877
CAPITAL OUTLAY
101 000 000 576 80 64 00 Furniture and Equipment: Replacement - - -
TOTAL CITY STREET FUND 418,444 405,505 354,494 400,241 444,700 259,171 372,923 381,995
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
CAPITAL FUND RESERVE
FORMERLY RESERVE FUND)
OPERATING TRANSFERS -OUT
102 000 000 597 00 70 00 To Capital Project Fund - - - 200,000 - - - 200,000
102 000 000 597 00 10 00 To General Fund - - - - - - -
TOTAL OPERATING TRANSFERS OUT - - - 200,000 - - - 200,000
TOTAL RESERVE FUND - - - 200,000 - - - 200,000 2013: $200,000 will be transferred to Capital Fund
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
TREE FUND
OTHER SERVICES & CHARGES
103 000 000 589 00 49 10 Miscellaneous-Tree Replacement 106,068 2,862 178 1,618 - - - - 2013: No spending planned for 2013
TOTAL OTHER SERVICES & CHARGES 106,068 2,862 178 1,618 - - - -
TOTAL TREE FUND 106,068 2,862 178 1,618 - - - - 2013: No spending planned for 2013
10/8/2012
CITY OF MEDINA
2013 Expense Budget
October 8, 2012
PRELIMINARY DRAFT
Preliminary
2008 2009 2010 2011 2012 2012 2012 2013
ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget SEPT YTD Forecast Budget Comments:
CAPITAL PROJECTS FUND
IMPROVEMENTS
307 000 000 594 19 41 00 Professional Services - 52,017 155,715 17,568 - - - -
307 000 000 594 19 49 11 Permits/Special Inspections - - 32,499 19,404 - - - -
307 000 000 594 19 49 12 Construction, Contractor, Other - - 168,155 1,918,534 - 5,475 5,475 -
307 000 000 594 19 62 00 Construction Management - - 16,624 86,736 - - - -
307 000 000 594 19 62 11 City Hall Furnishings - - - 67,005 - - - -
307 000 000 594 19 62 12 Temporary City Hall - - 122,956 36,589 - - - -
307 000 000 594 19 63 01 Public Works Shop Improvements - 60,000 - 60,000 387,115 Placeholder Emergency Generator and Shop Storage Design with construction in 2013
307 000 000 595 30 05 00 Overlake Drive East - 78,000 77,576 78,000 60,000 Crack Sealing NE 8th, NE 10th, Evergreen Point Road
307 000 000 595 30 60 00 Poplar Tree Removal/Replacement - - - 25,842 - (8,486) (8,486) -
307 000 000 595 30 63 01 Road Construction 25,153 180,856 12,790 113,245 - 10,345 10,345 178,000 2013: 80th Ave NE Asphalt Overlay (NE 24th to NE 28th)
307 000 000 595 30 63 03 City Hall Site Improvements 94,212 - - - - - - - City Hall Site improvements included in construction payments above (2011)
307 000 000 595 30 63 09 84th St - NE12th/NE 24th - - - 9,778 293,400 30,900 280,000 - 84th St - NE 12th/NE 24th Phase I construction
307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St - 89,494 - - - - - -
307 000 000 595 30 63 11 City Hall 91,953 11,650 - - - - - -
307 000 000 595 30 63 13 Pub Safety Camera Systems 47,177 366,018 17,704 - 250,000 56 250,000 - Phase II Camera Installations Overlake Dr. and Lake Wash Blvd & NE 10th and Lake Wash Blvd
307 000 000 595 30 63 14 Viewpoint Park Dock Repair 1,000 69,061 - - - - - -
307 000 000 595 30 63 16 Medina Park Pond Water Treatment - - - - 167,885 45,478 108,000 59,885 Medina Park Ponds-Offset by 2012 Capital Revenue -King County Flood Control Grant, KC Conservation Grant
307 000 000 595 30 63 17 Park Five Corners Landscaping 120 - - - - - - (2013 Grant KC Flood Control request is $56,862 not included in $59,885)
BARS Code TBD Medina Park Picnic Shelter - - - 40,000 Picnic Shelter
BARS Code TBD Medina Heights Storm Drain - - - 100,000 Medina Heights StormDrain
TOTAL IMPROVEMENTS 259,615 769,095 526,442 2,294,702 849,285 161,344 783,334 825,000
TOTAL CAPITAL PROJECTS 259,615 769,095 526,442 2,294,702 849,285 161,344 783,334 825,000
10/8/2012
Medina City Council Regular Meeting ITEM OB-2
Monday, October 8, 2012
AGENDA BILL
Subject: Modifications to the Fee Schedule
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Robert J. Grumbach, Director of Development Services
Rachel Baker, Director of Central Services
Prudent fiscal policy requires that the City annually review fees charged for services and make
adjustments to ensure proper cost recovery for those services. The City’s current fee schedule
was approved in November 2011. Overall, current fees are adequate to recover the cost of
providing services. Only minor changes are proposed, which are summarized as follows:
Charge to convert paper copies to electronic format
Hearing Examiner Fee
Hazardous Tree Evaluation
Assignment of Building Address
Zoning Code Interpretation
Shoreline Master Program Interpretation
Credit Card Fee
Building Official Hourly Rate
The proposed resolution and fee schedule will be placed on the November 13 agenda for
adoption.
Budget/Fiscal Impact: To be determined.
Staff Recommendation: Review resolution and schedule
City Manager Approval:
Proposed Council Motion: For review only.
ITEM OB-2
CITY OF MEDINA, WASHINGTON1
2
RESOLUTION NO. ____ 3
4
A RESOLUTION OF THE CITY COUNCIL OF THE5
CITY OF MEDINA, WASHINGTON, APPROVING MODIFICATIONS6
TO THE FEE SCHEDULE7
8
WHEREAS, Medina Municipal Code (MMC) 3.64.010 and 17.44.050(B) 9
delegates to the City Manager the authority to establish, increase or decrease fees for10
services provided by the city; and11
12
WHEREAS, MMC 17.44.050(C) requires the fee schedule and any modifications13
thereto to be submitted to the City Council for consideration and the City Council may14
approve, reject or modify the proposed fee schedule or any modifications thereto; and15
16
WHEREAS, the City Council approved Resolution No. 351 establishing a fee17
schedule effective on November 15, 2011; and18
19
WHEREAS, the City Manager has prepared and submitted modifications to the20
fee schedule to the City Council at their regular meeting October 8, 2012; and21
22
WHEREAS, pursuant to WAC 197-11-800(19), adoption of or modification to a23
fee schedule contains no substantive standards respecting use or modification of the24
environment and is categorically exempt from the State Environmental Policy Act; 25
26
THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES RESOLVE27
THAT THE MODIFICATIONS TO THE SCHEDULE OF FEES ATTACHED HERETO28
AS EXHIBIT “A” ARE APPROVED AND SHALL GO INTO EFFECT IMMEDIATELY. 29
30
PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS ___ DAY31
OF _____, 2012. 32
33
34
35
Mayor Michael Luis
Approved as to form: Attest:
Keri Sand, City Attorney Rachel Baker, City Clerk
36
ATTACHMENT A ITEM OB-2
1
CITY OF MEDINA
FEE SCHEDULE
Resolution Number ____
Effective Date: _________
FEE TYPE AMOUNT MMC SECTION
Chapter 2.48
Audio Duplications First CD: No Charge
Subsequent CD’s: $5.00 ea Section 2.48.100
Construction Blueprints and
Plan Copies Actual Vendor Cost Section 2.48.100
Copies 0.15 per page Section 2.48.100
City Maps
Black & White 18 X 38 $5.00 Section 2.48.100
City Maps
Color 18 X 38 $20.00 Section 2.48.100
Ordinances, Resolutions &
Notices of Decision
First Copy Free; Subsequent Copies
0.15 per page Section 2.48.100
Paper Copies Scanned to
Electronic Format $0.15 per page Section 2.48.100
ref. WAC 44-14-07003)
Chapter 2.78
Hearing Examiner Fee $1,400 $1,700.00 Section 2.78.120
Chapter 3.64
Accident Reports/
Incident Reports
0.15/page
0.15/page Section 3.64.010
Fingerprinting $10.00 per card Section 3.64.010
Chapter 4.01
Case Filing $31.00 per case Section 4.01.120
Certifying any document on file $5.00 per document, plus $0.10 per
page for copies Section 4.01.120
Day Detention $10.00 per day, unless another
amount is set by Court order Section 4.01.120
Duplication of part or all of the
electronic tape of a proceeding $10.00 per tape Section 4.01.120
Electronic Home Detention
25.00 set-up, plus $105.00 per
week, unless another amount is set
by Court order
Section 4.01.120
Failure to Respond $25.00 for parking cases
52.00 for infraction cases Section 4.01.120
Juror Service Fee $10.00 per day, plus mileage in the
amount set by RCW 43.03.060 Section 4.01.110
Non-Sufficient Funds Fee for
Returned Checks $25.00 per check Section 4.01.120
ATTACHMENT A ITEM OB-2
2
FEE TYPE AMOUNT MMC SECTION
Preparing the record of a case for
appeal to Superior Court
40.00 per case, plus Superior Court
Filing Fee Section 4.01.120
Probation Fee $50.00 per month Section 4.01.120
Proof of Insurance
Card/Administrative Dismissal $25.00 per case Section 4.01.120
Stop Payment Fee for Court
Issued Checks $25.00 per check Section 4.01.120
Transcript of Judgment $6.00 per judgment Section 4.01.120
Vehicle Impound Hearing Fee $31.00 per case Section 4.01.120
Witness Fee
10.00 per day, plus mileage in the
amount set by RCW 43.03.060.
Expert witnesses may be paid in
excess of this amount only upon
prior agreement between the City
and the Expert Witness.
Section 4.01.100
Work Release
25.00 set-up, plus $20.00 per day,
unless another amount is set by
Court order
Section 4.01.120
Chapter 5.04
Cable Franchise Negotiated with Franchisee Section 5.08.060
Chapter 6.04
Animal Impound and Redemption
Fees
Fees as adopted by King County
Code Title 11 Section 6.04.030
Cat License (Lifetime)
spayed/neutered
20.00 Section 6.04.040
Cat License (Lifetime)
unspayed/unneutered
36.00 Section 6.04.040
Senior Citizen: Cat License
Lifetime)
spayed/neutered
12.00 Section 6.04.040
Senior Citizen: Cat License
Lifetime)
unspayed/unneutered
25.00 Section 6.04.040
Dog License (Lifetime)
spayed/neutered
30.00 Section 6.04.040
Dog License (Lifetime)
unspayed/unnueutered
60.00 Section 6.04.040
Senior Citizen: Dog License
Lifetime)
spayed/neutered
20.00 Section 6.04.040
Senior Citizen: Dog License
Lifetime)
unspayed/unneutered
40.00 Section 6.04.040
Replacement Tag $5.00 Section 6.04.040
Service Animal License No Charge Section 6.04.040
Failure to Obtain License $25.00 Section 6.04.040
ATTACHMENT A ITEM OB-2
3
FEE TYPE AMOUNT MMC SECTION
Chapter 8.06
Temporary Noise Variance $200.00 Section 8.06.010
Technical Noise Variance $200.00 plus consultant fee Section 8.06.010
Economic Noise Variance $200.00 plus consultant fee Section 8.06.010
Chapter 8.12
False Alarm Response Fee
1st response – Free
2nd response - $50.00
3rd response - $100.00
4th response - $150.00
5th response - $200.00
6th & subseq - $250.00
Section 8.12.030
Home Security System
Registration No charge Section 8.12.030
Chapter 8.16
Pyrotechnics Display License No charge Section 8.16.045
Chapter 9.40
Special Event Permit
50.00 non-refundable, plus cost for
city personnel based on hourly rate
wages and benefits)
Section 9.40.050
Chapter 10.40
Parking Permit for Designated
Parking Areas
No charge for residents
75.00 for non-residents Section 10.40.060
Temporary Construction Parking
Permit $150.00 Section 10.72.040
Chapter 10.72
Construction Vehicle Parking
Permit
See Temporary Construction Parking
Permit Section 10.72.030
Oversized Vehicle Permit $500.00 Section 10.72.010
Overweight Vehicle Permit $500.00 Section 10.72.010
Tracked, spiked, cleated, lugged
vehicle permit $750.00 Section 10.72.020
Chapter 12.06
Excavation/Trench Cut Right-of-
way Permit $270.00 plus consultant fee Section 12.06.040
Chapter 12.08
Right-of-way Use Permit $270.00 plus consultant fee Section 12.08.010
Chapter 12.10
Building Moving Permit See Table A Section 12.10
Chapter 12.28
Hazardous Tree Evaluation
300.00 per visit plus $100.00 per
hour for a visit over 2 ½ hours
360.00 per tree
Section 12.28
ATTACHMENT A ITEM OB-2
4
FEE TYPE AMOUNT MMC SECTION
Administrative Tree Removal/
Trimming Permit
500.00 plus consultant fee when
associated with development
100.00 plus consultant fee when
not associated with development
Section 12.28
Non-Administrative Tree
Removal/ Trimming Permit $1,500.00 plus consultant fee Section 12.28
Chapter 12.36
Garage Sale Permit No charge Section 12.36.010
Chapter 13.12
Blanket Utility Permit $500.00, plus consultant fees Section 13.12.040
Chapter 14.08
Administrative Variance Permit $750.00 plus consultant fees Section 14.08.010
Administrative Special Use
Permit $750.00 plus consultant fees Section 14.08.010
Minor Deviation $750.00 plus consultant fees Section 14.08.010
Chapter 14.12
Site Plan Review $1,150.00 plus consultant fees Section 14.12.040
Site Plan Review Exemption
750.00 plus consultant fees if
exemption approved;
1,150 plus consultant fees if site
plan review is required
Section 14.12.020
Revision of Site Plan $500.00, plus consultant fees Section 14.12.050
Chapter 15.20
Tailored Construction Mitigation
Plan – Level 1 $370.00 plus consultant fees Section 15.20.010
Tailored Construction Mitigation
Plan – Level 2
1,800 plus consultant fees Section 15.20.010
Chapter 17.50
Accessory Dwelling Unit
Registration Fee $175.00, plus consulting fees Section 17.50.040(E)
Chapter 17.52
Special Use Permit – Satellite
Receiving System
100.00 Section 17.52.060(B)
Chapter 17.64
Adult Family Home Permit No charge Section 17.64.020(A)
Family Day Care Permit No charge Section 17.64.020(B)
Chapter 17.68
House Trailer Occupancy Permit $10.00 Section 17.68.040(D)
ATTACHMENT A ITEM OB-2
5
FEE TYPE AMOUNT MMC SECTION
Chapter 17.80
Sign Impound Fee $25.00 Section 17.80.140
Sign Permit See Building Permit Fees and
Conditional Use Permit Fees Section 17.80.100(B)
Chapter 17.88
Waterfront Construction Fee $50.00 Section 17.88.020
Chapter 17.94
Reclassification of Zoning District $2,200.00 plus consultant fees Section 17.94
Chapter 18.04
Historical Use Permit &
Amendments $2,000.00 plus consultant fees Chapters 17.94 &
17.56A
Environmental Exemption (SEPA) $100.00 Section 18.04.010
Environmental Threshold
Determination (SEPA) $700.00 plus consultant fee Section 18.04.010
Environmental Impact Statement Staff hourly fee, plus consultant fee Chapter 17.04.010
Chapter 18.12
Critical Areas Review $135.00 plus consultant costs Chapter 18.12
Public Agency and Utility
Exception $2,000.00 plus consultant fee Section 18.12.120
Reasonable Use Exception $2,000.00 plus consultant fee Section 18.12.130
Title 19
Telecommunication ROW Use
Authorization
500.00 at submittal plus $2,500 if
accepted for negotiations Section 19.04.020
Telecommunication Franchise
Agreement
500.00 at submittal plus $2,500 if
accepted for negotiations Section 19.06.020
Facilities Lease $500.00 at submittal plus $2,500 if
accepted for negotiations Section 19.08.020
Chapter 20.40
Building Permits See Table A Section 20.40.040
Mechanical Permits See Table B Section 20.40.040
Grading & Drainage Permits See Table C Section 20.40.040
Chapter 20.42
Assignment of Building Address $250.00 Section 20.42.010
Chapter 20.73
Lot Line Adjustment $775.00 plus consultant fee Section 20.73.060
Short Subdivision/ Revision to an
approved Short Subdivision $2,100.00 plus consultant fee Section 20.73.060
Preliminary Subdivision/ Revision
to an approved Subdivision
5,520 + 100 per lot plus consultant
fee Section 20.73.060
Final Subdivision $1,400 plus consultant fee Section 20.73.060
ATTACHMENT A ITEM OB-2
6
FEE TYPE AMOUNT MMC SECTION
Chapter 20.80
Non-administrative Conditional
Use Permit $2,000.00 plus consultant fee Chapter 20.80
Non-administrative Special Use
Permit $2,000.00 plus consultant fee Chapter 20.80
Non-administrative Variance $2,000.00 plus consultant fee Chapter 20.80
Temporary Use Permit $500.00 plus consultant fee Chapter 20.80
Substantial Development Permit $2,200.00 plus consultant fee Chapter 20.80
Shoreline Conditional Use Permit $2,200.00 plus consultant fee Chapter 20.80
Shoreline Variance $2,200.00 plus consultant fee Chapter 20.80
Amendment Revision to a
Shoreline Permit $500.00 plus consultant fee Chapter 20.80
Shoreline Exemption $200.00 Chapter 20.80
Zoning Code Interpretation $500.00 $750.00 Chapter 20.80
Shoreline Master Program
Interpretation $500.00 $750.00 Chapter 20.80
Administrative Appeal $750.00 Section 20.80.230
Comprehensive Plan Amendment
Fee $4,000.00 Section 20.83.070
Other
Concealed Weapon Permit
55.25 Original
32.00 Renewal
42.00 Late Renewal
10.00 Replacement
RCW 9.41.070
Notary Service $10.00 per notarial act/stamp WAC-308-30-020
Passport Acceptance Fee $25.00 per application 22 USC 214
Permit Replacement $100.00
Reconsideration of a Hearing
Examiner Decision
500.00 plus hourly fee for hearing
examiner
Re-Roof Permit $175.00
Zoning Ordinance Amendment $4,000.00
Permit Technology Fee for
Software $19.75 per each permit
Credit Card Fee (applicable when
credit card used to pay development
fees)
3 percent of total charge Section 3.64.010
ATTACHMENT A ITEM OB-2
7
TABLE A – BUILDING PERMIT FEES
TOTAL VALUATION FEE
1.00 TO $500.00 $33.50
501.00 TO $2,000.00 $33.50 for the first $500.00, plus $4.25 for each additional
100.00, or fraction thereof, to and including $2,000.00
2,001.00 TO $25,000.00 $97.25 for the first $2,000.00 plus $19.55 for each additional
1,000.00 or fraction thereof, to and including $25,000.00
25,001.00 TO $50,000.00 $546.90 for the first $25,000.00 plus $14.60 for each additional
1,000.00 or fraction thereof, to and including $50,000.00
50,001.00 TO $100,000.00 $911.90 for the first $50,000.00 plus $9.94 for each additional
1,000.00 or fraction thereof, to and including $100,000.00
100,001.00 TO $500,000.00
1,408.90 for the first $100,000.00 plus $7.95 for each
additional $1,000.00 or fraction thereof, to and including
500,000.00
500,001.00 TO $1,000,000.00
4,588.90 for the first $500,000.00 plus $6.63 for each
additional $1,000.00 or fraction thereof, to and including
1,000,000.00
1,000,001.00 AND over $7,903.90 for the first $1,000,000.00 plus $4.44 for each
additional $1,000.00 or fraction thereof
DEMOLITION OF EXISTING
STRUCTURE…………………………………
133.00 PLUS BUILDING
OFFICIAL HOURLY FEE
PERMIT EXTENSION PRIOR TO
ISSUANCE…………………………….. $75.00 PER WRITTEN REQUEST
RELOCATE/ MOVE A BUILDING INTO
CITY……………………………… $
133.00 PLUS BUILDING
OFFICIAL HOURLY FEE
INITIAL PLAN
REVIEW ……………………………………………………….. 65% OF PERMIT FEE
ADDITIONAL REVIEW OF CORRECTIONS,
REVISIONS........................
BUILDING OFFICIAL HOURLY
FEE
REVIEW OF DEFERRED
ITEMS…………………………….......................
BUILDING OFFICIAL HOURLY
FEE
ONE INSPECTION & ONE RE-
INSPECTION……………………………… INCLUDED IN PERMIT FEE
ADDITIONAL RE-INSPECTIONS FOR
COMPLIANCE……………………
CONSULTANT AND/ OR
BUILDING OFFICIAL HOURLY
FEE
WORK NOT READY FOR INSPECTION WHEN
SCHEDULED………….
CONSULTANT AND/ OR
BUILDING OFFICIAL HOURLY
FEE
INSPECTIONS FOR WHICH NO FEE IS
SPECIFIED……………………..
CONSULTANT AND/ OR
BUILDING OFFICIAL HOURLY
FEE
WORK STARTED WITHOUT A
PERMIT…………………………………….
FEE IN THE AMOUNT OF
PERMIT FEE, BUT NOT LESS
THAN $133.00
BUILDING OFFICIAL HOURLY
RATE………………………………………. $54.29 $55.70
STATE SURCHARGE
FEE…………………………………………………… $4.50 PER PERMIT
A DEPOSIT FOR CONSULTANT COSTS MAY BE
REQUIRED PER CHAPTER 17.44 MMC……………………. To Be Determined
ATTACHMENT A ITEM OB-2
8
TABLE B - MECHANICAL PERMIT FEES
TYPE OF PERMIT FEE
BASE FEE
Issuance of each permit $43.00
Issuance of supplemental permit, for which original permit expired Same as new
Land use site review fee (where applicable) $100.00
UNIT FEE SCHEDULE
Includes Installation and Relocation
Furnace/ Central
Heating System
150,000 BTU or less Forced air system $30.00 each
150,000 BTU or less re-circulating hot water system
including vents and flues) $55.50 each
Greater than 150,000 BTU See Table A
Hot Water Heating System $ 30.00 each
Heat Pump/ Air conditioning $55.50 each
Suspended, recessed wall or floor-mounted heater unit/ fireplace, log lighter $30.00 each
Boilers and any other single unit or system with an input in excess of
150,000 BTU See Table A
Exhaust fan or appliance vent $30.00 each
Solar, geothermal, wind and similar mechanical systems See Table A
Other appliances, piece of equipment or system which is regulated by this
code but not set forth in this schedule , or for which no other fee is listed $30.00 each
OTHER FEES
Plan review See Table A
Additional re-inspections $30.00 per inspection
Additional review of corrections, revisions, or additions Building Official
hourly fee
Work not ready for inspection when scheduled $45.00
Fees above include final inspection and one final re-inspection
ATTACHMENT A ITEM OB-2
9
TABLE C – GRADING & DRAINAGE PERMIT
TOTAL YARDS FEE
25 TO 100 cubic yards $250.00 plus consultant costs
101 TO 2,000 cubic yards
250.00 for the first 100 yards and $24.50 for each additional
100 cubic yards or fraction thereof, to and including 2,000 cubic
yards; plus consultant costs
2,001 cubic yards and up
715.50 for the first 2,000 cubic yards and $25.00 for each
additional 100 cubic yards or fraction thereof; plus consultant
costs
FEES ABOVE INCLUDE FINAL INSPECTION AND ONE FINAL RE-INSPECTION
ADDITIONAL INSPECTIONS, INCLUDING WET SEASON TESC INSPECTIONS, ARE CHARGED
AT THE CONSULTANT COSTS
INSPECTIONS FOR WHICH NO FEE IS SPECIFICALLY INDICATED ARE CHARGED AT THE
CONSULTANT COSTS
A DEPOSIT FOR CONSULTANT COSTS IS REQUIRED PER CHAPTER 17.44 MMC
Medina City Council Regular Meeting ITEM OB-3
Monday, October 8, 2012
AGENDA BILL
Subject: Real Estate Excise Tax ("REET") Ordinance Amendments
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Donna Hanson
Summary:
The 2011 legislature expanded, for a limited period of time, the uses of revenue from REET 1
and REET 2. Cities can now use REET revenues for operations and maintenance of existing
capital projects, such as streets, sidewalks, traffic signs, parks, etc. MRSC just came out with
information and sample ordinances for cities to amend their REET 1 and 2 ordinances for such
purposes.
In the 2012 Medina budget, $200,000 was budgeted to be transferred to the street fund from
REET revenues in the Capital Projects Fund for maintenance and operations of streets,
sidewalks, traffic signs, etc. In the 2013 preliminary budget, we are proposing that $110,000 be
transferred from REET revenues to balance the Street Fund.
Currently our ordinances provide that REET revenues collected are to be spent for capital
improvements only. To be consistent with the recently adopted legislation authorizing use of
REET revenues for operations and maintenance purposes, we need to adopt two ordinance
amendments for REET 1 and REET 2.
Attachment(s):
Two Ordinances amending use of REET revenues for operations and maintenance for capital
projects.
Budget/Fiscal Impact:
Authorizes use of limited real estate excise tax revenues for
maintenance and operations for capital projects
Staff Recommendation: Approval
City Manager Approval:
Proposed Council Motion:
I move approval of two ordinances amending use of real
estate excise tax revenues for operation and maintenance for
capital projects, the first ordinance for REET 1 and the
second for REET 2”
ITEM OB-3
1 -
CITY OF MEDINA
WASHINGTON
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON,
AMENDING SECTION 3.48.040 OF THE MEDINA MUNICIPAL
CODE TO ALLOW THE FIRST QUARTER PERCENT OF REAL
ESTATE EXCISE TAX REVENUES TO BE USED, WITH SOME
CONDITIONS, FOR OPERATIONS AND MAINTENANCE OF
EXISTING CAPITAL PROJECTS; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, the Legislature in 2011 amended RCW 82.46.010 to allow real estate excise
tax revenues to be used, within certain limits, for the operations and maintenance of existing
capital projects; and
WHEREAS, MMC Section 3.48.040 currently provides that real estate excise tax
revenues collected are to be used for capital improvements; and
WHEREAS, the City Council desires to amend Section 3.48.040 to be consistent with
recently adopted legislation authorizing that revenues collected from real estate excise tax be
available for operations and maintenance of existing capital improvement projects;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. MMC Section 3.48.040 “Distribution of proceeds – Limitations on use”
Amended. MMC Section 3.48.040 “Distribution of Proceeds – Limitations on Use” is hereby
amended (with legislative revision marks) to read as follows:
3.48.040 Distribution of proceeds – Limitations on use.
B. The remaining proceeds from the city tax imposed herein shall be distributed to
the city monthly and shall be placed in the municipal capital improvement fund
which is created and is to be known as the “real property excise tax fund.” This
capital improvements fund shall be used by the city as authorized by RCW
82.46.010, as now enacted or hereafter amended.
Section 2. Ratification and Confirmation. Actions taken prior to the effective date of
this Ordinance that are consistent with it are hereby ratified and confirmed.
ITEM OB-3
2 -
Section 3. Severability. If any section, sentence, clause, or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity
or unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase
of this ordinance.
Section 4. Effective Date. This ordinance shall take effect five (5) days after its
publication or the publication of a summary of its intent or contents.
PASSED BY THE CITY COUNCIL ON THIS ____ DAY OF _____, 2012 AND SIGNED
IN AUTHENTICATION OF ITS PASSAGE ON THE ____ DAY OF OCTOBER, 2012.
CITY OF MEDINA
Mayor
ATTEST/AUTHENTICATED:
Rachel Baker, City Clerk
Approved as to form:
Kari L. Sand, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Ordinance No.:
Date Posted:
ITEM OB-3
1 -
CITY OF MEDINA
WASHINGTON
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON,
AMENDING SECTION 3.48.015 OF THE MEDINA MUNICIPAL
CODE TO ALLOW THE SECOND QUARTER PERCENT OF REAL
ESTATE EXCISE TAX REVENUES TO BE USED, WITH SOME
CONDITIONS, FOR OPERATIONS AND MAINTENANCE OF
EXISTING CAPITAL PROJECTS; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, the Legislature in 2011 amended RCW 82.46.035 to allow real estate excise
tax revenues to be used, within certain limits, for the operations and maintenance of existing
capital projects; and
WHEREAS, the City Council desires to amend MMC Section 3.48.015 to be consistent
with recently revised legislation;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. MMC Section 3.48.015 “Additional real estate tax imposed” Amended.
MMC Section 3.48.015 “Additional Real Estate Tax Imposed” is hereby amended (with legislative
revision marks) to read as follows:
Section 3.48.015 Additional real estate excise tax imposed.
In accordance with RCW 82.46.035, and in addition to the excise tax on the sale
of real property imposed by MMC 3.48.010, there is hereby imposed an excise tax
on each sale of real property located within the corporate limits of the city at the
rate of one-quarter of one percent of the selling price to be collected by the county
as described in RCW 82.46.060. Proceeds from this additional tax shall be
deposited in a separate account in a municipal capital improvements fund and
expended as authorized by law under RCW 82.46.035(5).
Section 2. Ratification and Confirmation. Actions taken prior to the effective date of
this Ordinance that are consistent with it are hereby ratified and confirmed.
Section 3. Severability. If any section, sentence, clause, or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity
or unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase
of this ordinance.
ITEM OB-3
2 -
Section 4. Effective Date. This ordinance shall take effect five (5) days after its
publication or the publication of a summary of its intent or contents.
PASSED BY THE CITY COUNCIL ON THIS ____ DAY OF _____, 2012 AND SIGNED
IN AUTHENTICATION OF ITS PASSAGE ON THE ____ DAY OF OCTOBER, 2012.
Mayor
ATTEST/AUTHENTICATED:
Rachel Baker, City Clerk
Approved as to form:
Kari L. Sand, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Ordinance No.:
Date Posted:
Medina City Council Regular Meeting ITEM OB-4
Monday, October 8, 2012
AGENDA BILL
Subject: Ordinance Authorizing Interim Civil Service Commissioner
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Donna Hanson and Kari Sand
Summary:
Jack Dern-Palmer recently submitted his resignation as Civil Service Commissioner. This
creates a vacancy on the Commission. An interim Civil Service Commissioner is needed to
provide the Medina Civil Service Commission a third member for an upcoming hearing and until
such time as a candidate is identified for a full appointment. This ordinance authorizes the City
Manager to appoint an interim Civil Service Commissioner until such until such time as a
candidate is identified for a full appointment and approved by the City Council.
Attachment(s):
Ordinance
Budget/Fiscal Impact: none
Staff Recommendation: Approval
City Manager Approval:
Proposed Council Motion:
I move approval of an ordinance to authorize the city
manager to appoint an interim Civil Service Commissioner
until a candidate is identified for a full appointment.”
ITEM OB-4
1 -
CITY OF MEDINA
WASHINGTON
ORDINANCE NO. _____
AN ORDINANCE OF THE CITY OF MEDINA,
WASHINGTON, RELATING TO CIVIL SERVICE;
AUTHORIZING THE CITY MANAGER TO APPOINT AN
INTERIM CIVIL SERVICE COMMISSIONER; AND, SETTING
EFFECTIVE DATES.
WHEREAS, the City of Medina’s Civil Service Commission consists of three members
appointed by the City Manager with the approval of the City Council; and
WHEREAS, Commission member Jack Dern-Palmer has long served on the Commission
but has recently resigned from his duties as a Commissioner, thereby creating a vacancy on the
Medina Civil Service Commission; and
WHEREAS, appointment of an Interim Civil Service Commissioner is necessary and
appropriate to provide the Medina Civil Service Commission a third member for an upcoming
hearing; and
WHEREAS, it is in the best interest of the City to provide for an Interim Commissioner
to serve until such time as a candidate is identified for a regular appointment following a full and
open process with sufficient time for City consideration of candidates;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA,
WASHINGTON, DOES ORDAIN AS FOLLOWS:
Section 1. Authorization to Appoint Interim Civil Service Commissioner. The City
Council hereby authorizes the City Manager to appoint an Interim Civil Service Commissioner,
said individual to serve in that capacity with full authority of the office until such time as a
person is regularly appointed to fill an unexpired term on the Medina Civil Service Commission.
Section 2. Severability. If any section, sentence, clause, or phrase of this ordinance should
be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of
this ordinance.
Section 3. Effective Date. This ordinance, or a summary thereof consisting of the title,
shall be published in the official newspaper of the City, and shall take effect and be in full force
5) five days after publication. The authorization for an Interim Commissioner appointment is an
interim measure and shall expire upon the regular appointment of a commissioner or December
31, 2012, whichever occurs later, but in no event shall the Interim Commissioner serve a full
term.
ITEM OB-4
2 -
PASSED BY THE CITY COUNCIL ON THIS ____ DAY OF _____, 2012 AND SIGNED
IN AUTHENTICATION OF ITS PASSAGE ON THE ____ DAY OF OCTOBER, 2012.
CITY OF MEDINA
Mayor
ATTEST/AUTHENTICATED:
Rachel Baker, City Clerk
Approved as to form:
Kari L. Sand, City Attorney
Filed with the City Clerk:
Passed by the City Council:
Ordinance No.:
Date Posted:
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
JANUARY 9, City Council Special Meeting, 5:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140(4)(a)(b); RCW 42.30.110 (1)(i) Disend Completed.
JANUARY 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Oath of Office Council Members Decker and Luis Baker Completed.
Election Election of 2012-2013 Mayor Baker Luis elected Mayor.
Election Election of 2012-2013 Deputy Mayor Mayor Phelps elected Deputy Mayor.
Presentation Eastside Pathways (Bill Henningsgaard)
Motion carried to support program. Vote
7-0.
Other Business Draft 2012 Legislative Agenda Hanson
Motion carried to approve agenda. Vote 7-
0.
Other Business 2012 Council Retreat and Meeting Schedule Hanson Discussion held.
JANUARY 30, City Council Special Meeting/Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion WCIA Liability Coverage Lew Leigh Completed
Discussion City Council Guidelines, Ground Rules, RCW Overview Disend Completed
FEBRUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 2011 Financial Year End Report Adams Approved. Vote 7-0.
Consent Agenda
Proposed Ordinance Update MMC 10.40.070 and
10.76.010 (Failure to Appear)Thomas Adopted Ordinance No. 884. Vote 7-0.
Other Business
Approval of Professional Services Consultant Contract,
Engineering Services Grumbach Approved Agreements. Vote 7-0.
MARCH 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda ARCH 2012 Work Plan and Interlocal Agreement Hanson Approved. Vote 6-0 (Dicharry Absent).
Consent Agenda ARCH 2012 Proposed Funding Sources Resolution Hanson
Resolution No. 355 Approved.Vote 6-0
Dicharry Absent).
Consent Agenda
Approval of Interlocal Agreement for Public Works
Grant Funds Between King County Flood Control Zone
District and the City of Medina Willis Approved. Vote 6-0 (Dicharry Absent).
Consent Agenda Emergency Committee 2012 Work Plan Thomas Approved. Vote 6-0 (Dicharry Absent).
Consent Agenda
Approval of Regional Aerial Mapping Funding
Agreement and GIS Consultant Services Agreement Willis Approved. Vote 6-0 (Dicharry Absent).
Other Business 84th Avenue NE Project Award Willis
Approved, 4-2 (Boyd, Decker, Luis, Phelps
in favor; D. Lee, J. Lee opposed; Dicharry
absent)
MARCH 26, City Council Special Meeting/Retreat; St. Thomas Church Conference Room, 4:00 pm
Item Type Topic Presenter Council Action
Discussion 2012 Department Work Plans Dept DirectorsCompleted.
Discussion 2012 Strategic Goals Council Completed.
Discussion 2012 Regional/Committee Assignments Council Completed.
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
APRIL 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Approval of 2012 Council Strategic Goals Hanson Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda Approval of Arbor Day Proclamation Willis Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda
Approval of Professional Services Agreement for
Aquatic Weed Control Willis Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda
Approval of Professional Services Agreement for
Medina Park Ponds Water Quality Willis Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda
Approval of Agreement with King County Conservation
District for Funding Medina Parks Water Quality
Program Willis Approved. Vote 5-0 (Boyd, J. Lee Absent).
Consent Agenda
Approval of Ordinance Clarifying Exemption for Fence
Permit Grumbach
Ordinance Number 885 approved. Vote 5-
0 (Boyd, J. Lee Absent).
Other Business Park and Gateway Signs Willis
Sign program approved. Vote 5-0 (Boyd, J.
Lee Absent.
Study Session
Discussion Introduction and Schedule for SMP Grumbach Completed.
APRIL 23, City Council Special Meeting/Study Session, Time TBD
Item Type Topic Presenter Council Action
Discussion Shoreline Master Program Update Grumbach Completed.
Discussion Tree Code Update Grumbach Completed.
MAY 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Hunts Point Police Services Agreement Thomas Contract Approved. Vote 7-0.
Consent Agenda
Confirmation of Appointment to Planning Commission
Position 3 Mayor
Patrick Halcomb Appointed to fill
remaining term. Vote 7-0.
Consent Agenda
Approval of Contract Amendment 2 with The
Watershed Company for SMPConsultants Grumbach Contract Approved. Vote 7-0.
Public Hearing Shoreline Master Plan Grumbach Public Hearing Tabled to 06/12/2012.
Other Business Ordinance Adoptiong Shoreline Master Plan Grumbach Matter Tabled to 06/12/2012.
Other Business
Discussion and Potential Action Related 84 Ave NE
Pedestrian Pathway Willis Matter Tabled to 09/10/2012.
Other Business Contract Award for Crack Seal on Overlake Drive Willis Contract Approved. Vote 7-0.
Other Business Draft Six-Year CIP/TIP (2013-2018) Introduction Willis
Discussion Held. Hearing Scheduled
06/12/2012.
Other Business
Authorize Call for Bids for Phase 2 Surveillance
Cameras Thomas Call for Bids Authorized. Vote 7-0.
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
JUNE 11, JUNE 12, City Council Regular Special Meeting, 6:00 pm
Item Type Topic Presenter Council Action
Executive Session Labor Hanson Completed.
Consent Agenda
Resolution Adopting Employee Wellness and
Recognition Program Hanson Resolution No. 356 Approved. Vote 7-0.
Consent Agenda Authorization to Surplus Police Vehicle #9 Thomas Approved. Vote 7-0.
Consent Agenda Acceptance of NE 12/Lk WA Blvd Project Willis Approved. Vote 7-0.
Public Hearing Draft Six-Year CIP/TIP (2013-2018)Willis
Public Hearing Held. Action Scheduled
07/09/2012.
Public Hearing Shoreline Master Plan Grumbach Public Hearing Held.
Other Business Ordinance Adoptiong Shoreline Master Plan Grumbach Ordinance No. 886 Adopted. Vote 7-0.
Other Business Tree Code Discussion Grumbach
Discussion Held. Further Discussion
Planned for July or September Study
Session.
Other Business Award Phase 2 Surveillance Camera Contract Willis
Contract Awarded to Statewide Security.
Vote 6-1 (Boyd).
JULY 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Reports &
Announcements
Recognition of Outgoing Planning Commission and
Park Board Volunteers Mayor Completed.
Consent Agenda Adoption of Six-Year CIP/TIP and Resolution Willis Adopted Plan & Resolution 357. Vote 7-0.
Public Hearing
Amendment to Comprehensive Plan to Create a Park
Plan Willis Completed.
Other Business
Adoption of Ordinance to Approve Amendment to
Comprehensive Plan to Create a Park Plan Willis Adopted Ordinance No. 887. Vote 7-0.
Study Session Tree Code Discussion Grumbach Completed.
JULY 23, City Council Special Meeting/Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion 2013 Budget Adams/Hanson Completed.
AUGUST 13, City Council Special Meeting,6:00 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(i) Disend Completed.
AUGUST 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Transfer of Emergency Communications Coach Thomas
Transfer approved with amendment to
give transfer priority to City of Bellevue.
Vote 7-0.
Consent Agenda
Approval of Professional Services Agreement: Shop
Study Willis
Agreement approved. Vote 5-2 (D. Lee
and J. Lee opposed)
Consent Agenda
Confirmation of Personnel Committee
Recommendations to Park Board and Planning
Commission Mayor
Peter Papano appointed to Planning
Commission and Miles Adam appointed to
Park Board.
Public Hearing 2013 Preliminary Budget Adams/Hanson Completed.
Other Business SEPA Changes Discussion Grumbach Completed.
Other Business Medina Park Pond Outlet Control Contract Award Willis Contract award approved. Vote 7-0.
Other Business
Jet Noise Discussion (Council member Boyd requested
at meeting)Completed.
MEDINA CITY COUNCIL
2012 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
SEPTEMBER 10, City Council Special Meeting, 6:15 pm
Item Type Topic Presenter Council Action
Closed Session RCW 42.30.140(4)(a) and (b)Hanson Completed.
SEPTEMBER 10, City Council Regular Meeting 6:30 pm
Item Type Topic Presenter Council Action
Presentation Introduction of City Attorney, Kari Sand Hanson Completed.
Presentation Part 150, Jet Noise Study AllysonJackson Completed.
Consent Agenda SEPA Ordinance Grumbach Ordinance No. 888 adopted. (Vote 7-0)
Consent Agenda Recovery Month Proclamation Mayor Approved.
Consent Agenda Approval of Purchase of Flood Control Device Willis Purchased Approved. (Vote 7-0)
Consent Agenda Approval of TIP Grant Application Willis Approved.
Other Business 2013 Preliminary Budget-Draft Adams/HansonCompleted.
Other Business City Hall November & December Holiday Schedule Hanson Resolution No. 358 approved. (Vote 7-0)
Other Business CMP Ordinance Amendment Grumbach Ordinance No. 889 adopted. (Vote 7-0)
SEPTEMBER 24, City Council Special Meeting/Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion 2013 Budget Adams/HansonCompleted.
Discussion 84 Ave NE Pathway Discussion Willis Completed.
OCTOBER 8, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Public Hearing 2013 Preliminary Budget Adams/Hanson
Other Business 2013 Preliminary Budget Adams/Hanson
Other Business 2012/2013 Fee Schedule Update (Draft)Grumbach
Other Business Ordinance Amending REET 1 Adams/Hanson
Other Business Ordinance Amending REET 2 Adams/Hanson
Other Business Ordinance Amending Civil Service Rules Hanson
OCTOBER 22, City Council Special Meeting/Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion 2013 Preliminary Budget Adams/Hanson
NOVEMBER 13 (Tuesday), City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session City Manager Evaluation Mayor/Council
Presentation Recognition of Outgoing Civil Service Commissioner Hanson
Consent Agenda Resolution Adopting Fee Schedule Update Grumbach/Baker
Public Hearing 2013 Preliminary Budget Adams/Hanson
Public Hearing 2013 Property Tax Levy Adams/Hanson
Other Business Adoption of 2012 Budget Amendment Ordinance Adams/Hanson
Other Business Adoption of 2013 Annual Budget, Ordinance and Salary Schedule
Other Business Adoption of 2013 Property Tax Levy and Resolution Adams/Hanson
Other Business Utility Tax Ordinance Adams/Hanson
DECEMBER 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session City Manager Evaluation Mayor/Council