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Home My WebLink About11-13-2012 - Agenda PacketMEDINA, WASHINGTON MEDINA CITY COUNCIL SPECIAL MEETING AGENDA Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina TUESDAY, NOVEMBER 13, 2012 6:00 PM MAYOR MICHAEL LUIS DEPUTY MAYOR KATIE PHELPS COUNCIL MEMBERS PATRICK BOYD JAY DECKER DOUG DICHARRY DAVID LEE JANIE LEE CITY MANAGER DONNA HANSON CITY ATTORNEY BRUCE DISEND KARI SAND CITY CLERK RACHEL BAKER EXECUTIVE SESSION 6:00 PM RCW 42.30.110 (1)(g): To review performance of a public employee. CLOSED SESSION RCW 42.30.140(4): To review progress of collective bargaining negotiations. CALL TO ORDER 6:30 PM ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA PRESENTATIONS P-1: Recognition of Volunteer Service, John Dern-Palmer, Civil Service Commission PUBLIC COMMENT PERIOD At this time, citizens may address the City Council regarding any issue related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker’s comments shall be limited to three minutes per person, per meeting. Those who have service requests or complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution. Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone’s time, Council Members will not be able to engage in dialogue with individual members of the audience. Medina City Hall | 501 Evergreen Point Road | PO Box 144 | Medina, WA 98039 425-233-6400 | www.medina-wa.gov GET CONNECTED! STAY INFORMED! Sign Up for Medina E-Notices: www.medina-wa.gov Medina City Council November 13, 2012 Page 2 of 2 REPORTS AND ANNOUNCEMENTS RA-1: Mayor RA-2: Council RA-3: Advisory Boards/Commissions/Committees RA-4: City Manager, Staff CONSENT AGENDA These items will be acted upon as a whole unless called upon by a council member. CA-1: Approval of October 8, 2012 City Council Special & Regular Meeting Minutes CA-2: Approval of October, 2012 Check Register CA-3: Approval of Resolution Adopting a Revised Fee Schedule CA-4: Approval of Resolution Approving the 2013 NORCOM Budget Allocation CA-5: Receipt of Approved June 12, 2012 Civil Service Commission Meeting Minutes CA-6: Receipt of Approved September 17, 2012 Park Board Meeting Minutes CA-7: Receipt of Approved September 25, 2012 Planning Commission Meeting Minutes PUBLIC HEARINGS & OTHER BUSINESS PH-1: 2013 Utility Tax Ordinance OB-1: Adoption of 2013 Utility Tax Ordinance PH-2: 2013 Property Tax Levy OB-2: Adoption of 2013 Property Tax Levy and Resolution PH-3: 2013 Annual Budget OB-3: Adoption of 2013 Annual Budget, 2013 Budget Ordinance and 2013 Salary Schedule OTHER BUSINESS OB-4: Adoption of 2013 Franchise Fee Ordinance OB-5: City Council Agenda Calendar PUBLIC COMMENT Comment period limited to ten minutes. Speaker comments limited to one minute per person. ADJOURNMENT Next Regular Meeting: Monday, December 10, 2012; 6:30 pm Volunteers NEEDED For Planning & Civil Service Commissions, Apply Online! Consider donating canned food & non-perishable items during November & December in support of Hopelink. Donations accepted in lobby at City Hall. ITEM RA-4 CITY OF MEDINA Office of the City Manager Date November 13, 2012 To: Mayor and City Council From: Donna Hanson, City Manager Subject: City Manager Report 1. Don’t forget City Hall will be closed in observance of Veterans Day on Monday, November 12th. As a result, our next Regular Council meeting is scheduled for Tuesday, November 13th with the public session starting at 6:30. Also note that we have an Executive Session beginning at 6:00pm on the 13th. 2. Staff is once again sponsoring a food drive benefiting Hopelink which serves more than 3,000 families each week. Everyone is invited to help Eastside families in need of the following: canned meals, canned meats, cereal, dry beans, fruit (canned and fresh), pasta, peanut butter, rice, soup, tomato products, vegetables (canned and fresh), baby food, paper towels and toilet paper. Please remember that Hopelink cannot accept expired food. Donations may be dropped off at City Hall any time during regular business hours. Your donations & support are greatly needed especially during the holidays. 3. Council member Dicharry forwarded an excellent article from the Gray’s Harbor Emergency Services Manager dated October 31, 2012. The article talks about why being prepared for an emergency such as the storm on the East Coast has impact upon families in the Pacific Northwest who have relatives living in the storm area. If residents don’t receive the City’s gov-delivery, sign up now for future emergency information, but you can also read the short article on our web site. 4. Finance Committee met on November 2nd to look at October numbers, year-end forecasts, and any changes from the October 8th draft budget. There have been a few changes, which will be brought to the full Council Nov 13th, but no big changes. 5. Our City Hall building contractor was again back in building last week to work on the warranty punch list. We are pretty much at the end of warranty items. We continue to make affordable changes to the lighting to reduce the concerns about the exterior light fixtures. Currently, we are replacing switches so that interior lights can be turned off when there is no one in the building. This helps reduce the glare through the windows to the outside. 6. The State Auditor’s Office has issued the final 2011 Audit Reports after correcting several clerical errors on earlier versions. 7. We met with the Teamsters and the mediator again last week and believe we have a tentative agreement that we all recommend. If the contract is ratified by the Teamsters Union membership on or before November 13th, we will bring it to the Council for approval during the Council meeting. 8. I attended the City Manager’s meeting on Wed. where we had a presentation about funding the state retirement system. As Council prepares the next legislative priorities we may want to make sure that we communicate that cities need predictability in budgeting for ongoing retirement costs. ITEM RA-4 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov November 7, 2012 To: Mayor and City Council Via: Donna Hanson, City Manager From: Rachel Baker, Central Services Subject: Central Services Department Monthly Report NOVEMBER AND DECEMBER PUBLIC MEETINGS AND EVENTS Event Date Time Location Canned Food Drive at City Hall Nov 1 – Dec 13 Medina City Hall General Election Day, Ballots Due November 6 Veterans Day Observed: City Offices Closed November 12 City Council Special Meeting (closed) November 13 6:00 pm Medina City Hall City Council Public Meeting November 13 6:30 pm Medina City Hall Public Hearing: 2013 Annual Budget November 13 6:30 pm Medina City Hal Public Hearing: 2013 Property Tax Levy November 13 6:30 pm Medina City Hall Civil Service Commission Hearing November 14 all day Medina City Hall Park Board Meeting November 19 6:00 pm Medina City Hall Hearing Examiner November 21 5:30 pm Medina City Hall Thanksgiving Observed: City Offices Closed November 22, 23 Planning Commission November 27 6:00 pm Medina City Hall City Hall Holiday Giving Tree Nov 27 – Dec 14 Medina City Hall St. Thomas School Student Carolers December 5 6:00 pm Varies, Contact School City Council Regular Meeting December 10 6:30 pm Medina City Hall Hearing Examiner December 11 2:00 pm Medina City Hall Hearing Examiner December 12 5:30 pm Medina City Hall Park Board December meeting cancelled Planning Commission Check website for December Christmas Day Observed: City Offices Closed December 24, 25 Note - November City Council meeting will be held on Tuesday, November 13 due to Veterans Day holiday occurring on Monday, November 12. Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City’s website. COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of October, the City issued 36 bulletins amounting to a total of 10,342 bulletins emailed to subscribers, approximately 20% were opened. A summary is attached. Postcards: Council’s “November, 2012” postcard was distributed via Govdelivery and posted online. For the remainder of the year, notice will be provided on the postcard informing residents production ITEM RA-4 will cease in 2013 and to encourage them to sign up for email notifications from the City for current news and events. Website Hits: The attached report identifies hits on the City’s website pages during the month of October. RECORDS REQUESTS As of October 31, 176 public records requests have been received by central services during 2012. Of these, seven remain open and the City is responding in installments. Staff continues to respond in installments to two 2011 requests, as well. In addition to tedious reviews for broad request responses, staff has been responding to time consuming discovery requests over the past few months. PASSPORTS During the month of October, 14 passport applications were processed at City Hall. A total of 267 have been processed during 2012. For comparison, between January 1 and October 31, 2011, 221 applications were processed by staff. VOLUNTEER SERVICE OPPORTUNITIES The City continues to recruit for a vacancy on the Medina Planning Commission. The term is open for immediate appointment and the position will expire 6/30/2014. The City will begin recruiting for a vacancy on the Civil Service Commission due to resignation of commissioner Jack Dern-Palmer. This term for this position will begin at appointment and expire 06/30/2015. HUMAN RESOURCES Recruitment for the one-quarter time accounting assistant position began October 23 with a seven-day internal announcement followed by the October 31 external announcement. Advertisements have been posted with the WFOA (Washington Finance Officers Association), WCMA (Washington Municipal Clerks Association), AWC (Association of Washington Cities), on the City’s website and online with The Seattle Times. Notice was also emailed via Govdelivery. Open enrollment for 2013 benefit period began November 1 and will end November 30. Free lunch time webinars offered by the employee assistance program have been available this fall for staff in the council chambers. ANNUAL FOOD DRIVE AND HOLIDAY GIVING TREE City employees are sponsoring a food drive to benefit Hopelink. City staff welcomes and encourages all residents to participate in this year’s food drive to assist the more than 3,000 eastside families Hopelink supports each week. The following items are needed: canned meals, canned meats, cereal, dry beans, fruit (canned and fresh), pasta, peanut butter, rice, soup, tomato products, vegetables (canned and fresh), baby food, paper towels and toilet paper. (Please remember to double check expiration dates, as Hopelink will not accept expired food.) Food bank donations may be dropped off at City Hall between now and December 13. Donations and support are greatly needed especially during the holidays. In addition to a food drive, staff will again sponsoring a holiday giving tree to benefit Childhaven. Everyone in the community is invited to participate by choosing gift tags from the tree in the lobby at City Hall beginning Tuesday, November 27. GET CONNECTED! STAY INFORMED! SIGN UP FOR MEDINA E-NOTICES. RECEIVETHE CITY UPDATES YOU WANT, DELIVERED RIGHT TOYOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-NoticeProgram. Govdelivery Report: 10/01/2012-10/31/2012 ITEM RA-4 Sent Date Bulletin Subject Total Recipients Total Delivered Unique Email Opens Unique Email Open Rate Bulletin Links Included Unique Bulletin Link Clicks Wireless Recipients 10/31/2012 City of Medina Job Announcement - 10/31/12 296 291 54 20 6 9 21 10/31/2012 Development Notice - 2651 Evergreen Point Road 152 151 10 7.14 6 5 11 10/30/2012 SR-520 Project - Temporary Night Work in Medina Begins Oct. 31 809 795 163 23.62 6 4 105 10/29/2012 Medina City Manager Weekly Update - Week of 10/29/2012 350 348 72 22.15 5 1 23 10/26/2012 Medina Civil Service Commission Meeting Minutes Approved 140 139 9 7.09 6 7 12 10/26/2012 Medina Planning Commission Minutes Approved 159 158 17 11.64 6 6 12 10/23/2012 Medina City Manager Weekly Update - Week of October 22, 2012 349 348 56 17.18 5 0 22 10/23/2012 Agenda - October 25, 2012 Medina Shoreline Master Program Open House & Public Hearing 263 263 53 20.95 5 0 10 10/23/2012 October 21-27 is Pacific NW Winter Weather Awareness Week!467 465 83 20.54 6 8 62 10/22/2012 Medina Shoreline Master Program - Open house/Public Hearing 262 262 54 21.43 8 4 10 10/17/2012 Medina Planning Commission Meeting Agenda Packet - October 23, 2012 284 283 65 23.47 6 9 6 10/17/2012 REMINDER - Full Bridge Closure - Oct. 19-21 788 778 146 21.53 5 2 100 10/16/2012 Development Notice 145 145 16 11.43 5 5 5 10/16/2012 Medina Park Board Sept. Meeting Minutes Approved 144 144 15 10.87 6 5 6 10/15/2012 Medina City Manager Update - Week of October 15, 2012 341 340 62 19.08 6 20 15 10/15/2012 Development Notice - 420 84th Ave. NE 145 145 13 9.29 6 3 5 10/12/2012 Development Notice - 8235 NE 8th Street 145 145 11 7.86 6 2 5 10/11/2012 Medina Park Board Meeting Agenda Packet - Oct. 15, 2012 261 260 54 21.26 6 4 6 10/10/2012 Medina Shoreline Master Program - Open house/Public Hearing 258 258 56 22.13 8 2 5 10/10/2012 Development Notice - 3435 Evergreen Point Road 145 145 15 10.71 6 3 5 10/10/2012 Development Notice - 1817 73rd Ave. NE 144 144 15 10.79 6 1 5 10/9/2012 Medina City Council Adopted Ordinances 890, 891, 892 on October 8 184 184 26 14.61 8 1 6 Govdelivery Report: 10/01/2012-10/31/2012 ITEM RA-4 Sent Date Bulletin Subject Total Recipients Total Delivered Unique Email Opens Unique Email Open Rate Bulletin Links Included Unique Bulletin Link Clicks Wireless Recipients 10/9/2012 Join Medina Police in Spreading the Word...October is Domestic Violence Awareness Month!689 682 204 30.72 5 0 18 10/9/2012 October 8, 2012 Medina City Council Meeting Audio 149 149 14 9.72 6 2 5 10/9/2012 City of Medina City Council Action/Agenda Calendar Updated 174 174 22 13.1 6 2 6 10/9/2012 City of Medina City Council September Meeting Minutes Approved 175 175 24 14.2 7 8 6 10/8/2012 City of Medina 10/08/2012 City Council Public Hearing: 2013 Annual Budget Presentation 365 365 106 29.53 6 16 6 10/8/2012 City of Medina Department News, October 2012 491 490 128 27.35 11 66 22 10/5/2012 Medina City Council 10/08/2012 Regular Meeting and Public Hearing Agenda Packet Available 365 365 99 27.58 7 16 6 10/3/2012 Bellevue Fire Department Open House on Saturday, October 6 682 675 159 24.2 8 5 18 10/2/2012 City of Medina Development Notice - 3640 Evergreen Point Road 144 144 13 9.35 6 5 5 10/2/2012 City of Medina Development Notice - 1824 77th Ave. NE 144 144 15 10.79 6 4 5 10/1/2012 Medina Planning Commission Approved August Meeting Minutes 152 152 19 13.1 6 8 7 10/1/2012 Medina City Manager Update for Week of October 1, 2012 340 340 73 22.53 10 7 16 10/1/2012 Medina City Council October 8 Public Hearing and Public Meeting 148 148 9 6.25 7 4 4 10/1/2012 Park Board Meeting Notice October 1, 2012 148 148 14 9.72 6 2 4 10,397 10,342 1,964 20.10%6.4 246 585 10,679 10,616 2,235 22.40%6.3 301 625 August Totals 11,127 11,097 19%556 July 10,397 10,385 336 June 8,986 8,899 352 May 4,410 4,349 275 April 5,622 5,570 198 September Totals Comparisons: October Totals Govdelivery Report: 10/01/2012-10/31/2012 ITEM RA-4 Sent Date Bulletin Subject Total Recipients Total Delivered Unique Email Opens Unique Email Open Rate Bulletin Links Included Unique Bulletin Link Clicks Wireless Recipients Date Sent Top 10 Most Read Bulletins Emails Opened 10/9/2012 Join Medina Police in Spreading the Word...October is Domestic Violence Awareness Month!204 10/30/2012 SR-520 Project - Temporary Night Work in Medina Begins Oct. 31 163 10/3/2012 Bellevue Fire Department Open House on Saturday, October 6 159 10/17/2012 REMINDER - Full Bridge Closure - Oct. 19-21 146 10/8/2012 City of Medina Department News, October 2012 128 10/8/2012 City of Medina 10/08/2012 City Council Public Hearing: 2013 Annual Budget Presentation 106 10/5/2012 Medina City Council 10/08/2012 Regular Meeting and Public Hearing Agenda Packet Available 99 10/23/2012 October 21-27 is Pacific NW Winter Weather Awareness Week!83 10/1/2012 Medina City Manager Update for Week of October 1, 2012 73 10/29/2012 Medina City Manager Weekly Update - Week of 10/29/2012 72 ITEM RA-4 Section Unique IPs Percent of Total IPs Section Unique IPs Percent of Total IPs Default Home Page 3459 31.87 Map Your Neighborhood Program 51 0.47 Events 473 4.36 Core Values 51 0.47 Police 365 3.36 Addressing the City Council 50 0.46 Search Results 310 2.86 Car Emergency Preparedness Kit 50 0.46 Development Services 310 2.86 Crime Prevention 50 0.46 FAQs 281 2.59 Statistics 47 0.43 Employment 275 2.53 Emergency Preparedness News 46 0.42 Parks 256 2.36 Council Meetings 45 0.41 Contacts Us/Service Directory 226 2.08 Volunteers 45 0.41 Marine Patrol Services 203 1.87 Personal and Family Preparedness 45 0.41 Services Directory 202 1.86 Park Improvement Projects 45 0.41 History 186 1.71 Government Preparedness 45 0.41 Helpful Links 175 1.61 Home Alarm Information 44 0.41 Documents 161 1.48 Notary Services 44 0.41 City Council 152 1.4 Public Record Requests 44 0.41 Event Calendar 143 1.32 Pet Preparedness 43 0.4 City Departments 131 1.21 Comprehensive Plan Updates 43 0.4 Shoreline Master Program Update 124 1.14 Feedback Form 40 0.37 EmergencyPreparednessQuestionnaire 118 1.09 Home Emergency Preparedness Kit 39 0.36 Park Board 116 1.07 Garage Sale Registration 38 0.35 Boards & Commissions 114 1.05 Emergency Committee 38 0.35 Medina Animal License Application 108 1 Medina Beach ParkMovie Night- August 15th 38 0.35 Alarm System Registration 102 0.94 Volunteer Application 37 0.34 Employment 99 0.91 Claims Informationand Submittal Form 37 0.34 Public Works 92 0.85 Commendation Form 35 0.32 City Manager's Office 83 0.76 Accreditation 33 0.3 Housewatch Request 81 0.75 Request for Donation ofa MemorialForm 32 0.29 Request to Review Public Records 78 0.72 Maps 31 0.29 Emergency Preparedness 77 0.71 Sign Up 22 0.2 Contact Us 74 0.68 Links to other Resources 20 0.18 Department Mission Statement 72 0.66 Chief's Message 16 0.15 Development Notices 67 0.62 VIPS 16 0.15 Parks Use Permit Request 64 0.59 CERT Program 14 0.13 Planning Commission 64 0.59 E-lert Program 13 0.12 Online Forms 64 0.59 Extreme Weather Response 13 0.12 Traffic Safety 61 0.56 Identity Theft risks through use ofe-mail 10 0.09 Municipal Court 59 0.54 Online Payments 9 0.08 Central Services 57 0.53 Police News 8 0.07 Fire Protection 57 0.53 ---7 0.06 Our Vision 54 0.5 2007 Beach Park Improvement Project 6 0.06 Dispatch Services 52 0.48 Burglary Prevention 5 0.05 Finance 52 0.48 Passport Fee Increase 3 0.03 Emergency Contacts 52 0.48 Files 2 0.02 Privacy/Disclaimer 51 0.47 PC r-16 Height Recs May 2009 1 0.01 E-Lert Program 51 0.47 Fees - Hidden 1 0.01 Capital and Transportation Improvement Plans 51 0.47 9502 1352 TOTAL 10854 100 Page Views by Section 10/01/2012-10/31/2012 ITEM RA-4 Section Unique IPs Percent of Total IPs Section Unique IPs Percent of Total IPs Default Home Page 1481 27.97 Parks Use Permit Request 29 0.55 Police 220 4.15 Home Alarm Information 29 0.55 Employment 165 3.12 Our Vision 28 0.53 FAQs 158 2.98 Feedback Form 28 0.53 Development Services 153 2.89 Dispatch Services 27 0.51 Parks 151 2.85 Crime Prevention 27 0.51 History 137 2.59 Statistics 25 0.47 Contacts Us/Service Directory 134 2.53 Council Meetings 25 0.47 Search Results 131 2.47 Map Your Neighborhood Program 24 0.45 Services Directory 130 2.46 Public Record Requests 24 0.45 Events 112 2.12 Home Emergency Preparedness Kit 24 0.45 Helpful Links 104 1.96 Notary Services 23 0.43 Documents 86 1.62 Pet Preparedness 23 0.43 City Council 84 1.59 Emergency Preparedness News 23 0.43 City Departments 73 1.38 Personal and Family Preparedness 22 0.42 ParkBoard 71 1.34 Volunteers 22 0.42 Boards & Commissions 70 1.32 Commendation Form 21 0.4 Emergency Preparedness Questionnaire 68 1.28 Comprehensive Plan Updates 21 0.4 Shoreline Master Program Update 54 1.02 Government Preparedness 20 0.38 City Manager's Office 50 0.94 Park Improvement Projects 20 0.38 Public Works 50 0.94 Emergency Committee 19 0.36 Employment 49 0.93 Claims Information and Submittal Form 18 0.34 Contact Us 45 0.85 Maps 18 0.34 Marine Patrol Services 45 0.85 Garage Sale Registration 17 0.32 Traffic Safety 42 0.79 Accreditation 17 0.32 Emergency Preparedness 42 0.79 Medina Beach Park Movie Night- August 15th 16 0.3 Planning Commission 41 0.77 Request for Donation of a Memorial Form 15 0.28 Event Calendar 39 0.74 Volunteer Application 14 0.26 Development Notices 38 0.72 Sign Up 13 0.25 Online Forms 38 0.72 CERT Program 13 0.25 Fire Protection 37 0.7 Extreme Weather Response 11 0.21 Capital and Transportation Improvement Plans 36 0.68 Links to other Resources 10 0.19 Alarm System Registration 35 0.66 VIPS 10 0.19 Central Services 33 0.62 Chief's Message 9 0.17 Housewatch Request 32 0.6 E-lert Program 9 0.17 Core Values 31 0.59 Identity Theft risks through use of e-mail 9 0.17 Request to Review Public Records 31 0.59 Police News 6 0.11 Medina Animal License Application 30 0.57 ---5 0.09 Department Mission Statement 30 0.57 Online Payments 5 0.09 Emergency Contacts 30 0.57 Burglary Prevention 4 0.08 Finance 30 0.57 2007 Beach Park Improvement Project 4 0.08 E-Lert Program 30 0.57 Files 2 0.04 Municipal Court 29 0.55 Passport Fee Increase 2 0.04 Car Emergency Preparedness Kit 29 0.55 PC r-16 Height Recs May 2009 1 0.02 Privacy/Disclaimer 29 0.55 Fees - Hidden 1 0.02 Addressing the City Council 29 0.55 4562 733 TOTAL 5295 100 Unique IPs by Section 10/01/2012-10/31/2012 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 ITEM RA-4 1 CITY OF MEDINA Office of the City Manager November 13, 2012 To: Mayor and City Council Via: Donna Hanson, City Manager From: Robert J. Grumbach, AICP, Director of Development Services Subject: Monthly Development Services Department Report Planning Commission Meeting Recap: The Planning Commission held a public hearing on a Level 2 Tailored Construction Mitigation Plan. The proposal is to redevelop a residential property at 1824 77th Avenue N.E. by constructing a new home. Eight residents provided written and oral testimony at the hearing. Much of the testimony focused on the use of the home as a single-family dwelling and concerns about the construction impacts on nearby home businesses. The Planning Commission voted to approve the construction mitigation plan subject to conditions. The Planning Commission continued its discussion on the comprehensive update to the zoning code. The commissioners expressed satisfaction with the prepared draft and supported staff’s plan to reach out and obtain input from people who use the code. The document is anticipated to be brought back to the commissioners next January. The commissioners also talked about updates to the Official Zoning Code map as staff presented some ideas about moving zoning boundaries to follow property lines on properties that have multiple zoning districts, on rezoning the St. Thomas property so that the school would become a conforming use, and on rezoning the City’s property adjacent to Medina Beach Park. It was noted that updating the Zoning Code map would require a separate process from updating the text of the zoning code. Hearing Examiner Decisions: None Land Use Administrative Decisions: Determination of Nonsignificance (File No. PL 12-043) was issued for 1824 77th Avenue N.E. The applicant was Lochwood-Lozier Custom Homes. A temporary use permit was approved to install a temporary wireless communication facility at Fairweather Park. The applicant is Independent Towers. T-Mobile will locate their services on the facility. ITEM RA-4 2 Land Use Decisions Issued For 2012: Type of Decision 2012 YTD Variances/ Minor Deviations 3 SEPA 13 Conditional Uses/ Special Uses 2 Substantial Development Permit 7 Lot Line Adjustments 0 Short Subdivisions 0 Site Plan Reviews 2 Wireless Facilities 3 Land Use Applications Received in October: Case Number Description of Permit Location PL-12-056 SEPA 2651 Evergreen Point Road PL-12-059 SEPA 432 Overlake Drive East PL-12-058 Substantial Development 432 Overlake Drive East Permit PL-12-061 Administrative appeal 8420 N.E. 10th Street Building/ ROW Permit Applications Received – Oct 1 to Oct 31: Building Permits: 8 Grading/ Drainage 3 Demolition Permits: 1 Fence: 0 Mechanical: 11 Reroof: 0 Right-of-way Permits 4 Total: 27 Building Permits Issued in September 2012: See Attached. Other Items of Interest: 1. Shoreline Master Program. The Department of Ecology held their hearing on the Medina SMP on October 25, 2012. About 12 people attended the open house and hearing. Two people testified at the hearing, including one person representing MedinaNow. Ecology staff spent time before and during the hearing answering a variety of questions from residents. The public comment period expires on November 20th. Ecology indicated that they don’t anticipate having formal comments on the SMP to the City until sometime between late January and March at the earliest. 2. Comprehensive Plan. The City of Medina is required to perform a complete review of its comprehensive plan by June 30, 2015. King County performs this complete review every four years with 2012 being the most recent four-year cycle. This cycle they are proposing a large number of amendments focused ITEM RA-4 3 on sustainability. King County is holding a public hearing on the amendments on November 26 at the King County Courthouse. 3. Trash-can laws. Periodically, City staff is contacted about concerns with trash- cans being left out in front yards where they are visible from the public right-of- way outside of trash pick-up days. Medina has public nuisance laws that prohibit trash from accumulating, but exempts trash that is kept in covered bins or galvanized iron receptacles. While it is not clear what other cities in Washington State are doing, Cleveland, Ohio, has a law that prohibits trash- cans from being put out on the curb earlier than noon the day before pick-up or leave the cans out more than 12 hours after pick-up. Violators can receive a 75 fine. While there are other cities that have such trash-can laws, enforcement can vary because of what it takes to conduct enforcement. In the case of Cleveland, a couple of years ago they began aggressive enforcing the trash-can laws and it resulted in special court sessions being setup to handle the backlog in violations. This is always a challenge of such laws; for the law to have meaning a commitment to enforcement is required and enforcement requires dedicated resources to be available. Permit Report October, 2012 2012 2011 Current Current 2012 2011 Month Month YTD YTD Difference Construction Value New Construction 0 0 34,165,084 8,313,751 Permit Renewals 0 0 73,700 5,828,782 Addition / Alteration 313,000 250,000 26,820,401 4,695,638 Accessory Structure 0 0 1,816,033 220,113 Repair / Replace 0 0 103,250 662,969 Fence/Wall 0 0 512,438 449,900 Mechanical N/A N/A N/A N/A Wireless Comm Facility 0 0 13,925 236,000 TOTAL VALUE 313,000 250,000 63,504,831 20,407,153 0 Permits Issued New Construction 0 0 13 3 Permit Renewals 0 0 5 22 Addition / Alteration 5 1 26 16 Accessory Structure 0 0 12 7 Fence/Wall 0 0 8 7 Demolition 2 0 17 11 Grading/Drainage 2 0 22 10 Tree Mitigation 2 0 20 7 Mechanical 9 2 53 47 Other - Moving 0 0 0 2 Reroof 1 1 5 2 Repair / Replace 0 0 3 10 Right-of-Way Use 1 2 54 65 Construction Mitigation 3 1 23 10 Wireless Comm Facility 0 0 0 2 TOTAL PERMITS 25 7 261 221 0 Inspections Building 59 34 353 462 Construction Mitigation 5 0 42 39 Grading/Drainage 17 14 117 71 Tree Mitigation 12 10 115 89 Right-of-Way 3 3 153 114 TOTAL INSPECTIONS 96 61 780 775 ITEM RA-4 ITEM RA-4 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov November 5, 2012 To: Mayor and City Council Via: Donna Hanson, City Manager From: Joe Willis Sr., Director of Public Works Subject: October 2012 Public Works Report The Public Works Shop and Yard Facilities Study by Clark Architects included a tour of the facility by the City Manager, the Council Finance Committee, the Director of Public Works, and several members of the crew. Since the police coach has been removed and delivered to the City of Bellevue, the coach parking area will now be available for public works use. David Clark pointed out that since no structures should be erected in that portion of the yard that is on PSE property shown in red below), the expansion of the yard area to the City’s south property line adjacent to the existing building and the straightening of the northeasterly fence line that is now angled would maximize the utilization of the present material storage areas and accommodate the needed equipment use areas. Moving of the fences with adequate screening of the facility from the Park will be a priority this fall and winter so plants can get established. ITEM RA-4 The Medina Park ponds outlet control project has been delayed due to heavy rains. All of the materials are ready for installation including delivery of the Thristy Duck flow control float insert scheduled for the second week of November. The contractor will install the outlet structure and piping between the south pond pedestrian bridge and the weir wall this week. The Public Safety Surveillance and ALPR Camera Project contractor is preparing to install the underground utility conduits this month. The materials have been delivered to the contractor and fabrication is underway for the installation at their facility to make the field installations go faster. The installation of the service cabinets will follow the conduit installations, followed by the pole foundations and placement of the poles and field wiring. Work is expected to be completed by the end of the year. The Public Works crew continues to maintain the City streets and parks. Traffic counters were placed at Evergreen Point Road and NE 12th and NE 24th Streets to collect traffic data for evaluation if all-way stop signs at those intersections are warranted. The evaluation by The Transpo Group (transportation consultants) will be available for review before the end of the month. Street sweeping is underway. Drought tolerant plants have been ordered and received for replanting of the landscaped islands along the north side of NE 24th Street. The planting will take place this month. Winterization of the irrigations systems will also be accomplished this month. We continue to receive complaints about the lack of clean-up of dog waste in the parks and along pathways. The Park Board discussed the dog waste problem and has requested that Police Chief attend their November meeting to discuss more police presence in Medina Park and potential enforcement of the ordinance that requires dog owners to pick up after their dogs (which is an offense punishable by a fine not to exceed $500). During the October meeting the Park Board discussed charging for sports practice field usage, and thanks to input from WCIA insurance authority citing liability exposure for charging for field usage, they decided not to recommend it to Council. SIGNUP FOR MEDINA E-NOTICES. RECEIVE THE CITY UPDATESYOU WANTDELIVERED RIGHT TOYOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program. ITEM CA-1 DRAFT MEDINA CITY COUNCIL REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina Monday, October 8, 2012; 6:30 pm CALL TO ORDER Mayor Luis called October 8, 2012 Medina City Council meeting to order at 6:31 pm. ROLL CALL Council Members Present: Patrick Boyd, Jay Decker, David Lee, Janie Lee, Michael Luis, and Katie Phelps Council Member Absent: Jay Decker (excused) City Staff Present: Donna Hanson, City Manager; Kari Sand, City Attorney, Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach, Development Services Director; Joe Willis, Public Works Director; Nancy Adams, Finance Director, and Rachel Baker, City Clerk Council member Boyd moved and council member Dicharry seconded motion to excuse absence of council member Decker. Motion carried 6-0 at 6:31 pm. Mayor led members of the audience, council members, and staff in the Pledge of Allegiance. APPROVAL OF MEETING AGENDA Council member Dicharry pulled Item CA-2, Approval September 24, 2012 Study Session Meeting Minutes, for a correction. MOTION DICHARRY AND SECOND PHELPS TO APPROVE AGENDA AS AMENDED AND MOTION CARRIED 6-0 (DECKER ABSENT) AT 6:32 PM. PUBLIC COMMENT Mayor read guidelines for public comment period and opened floor to public comment at 6:33 pm. No comments were brought forward and the comment period was subsequently closed. REPORTS AND ANNOUNCEMENTS There were no reports. In response to council discussion staff will continue to seek calming options for city hall lighting and median light on Northeast 12 Street. ITEM CA-1 DRAFT City Council Minutes Page 2 October 8, 2012 CONSENT AGENDA MOTION BOYD AND SECOND D. LEE TO ADOPT CONSENT AGENDA AS AMENDED AND MOTION CARRIED 6-0 (DECKER ABSENT) AT 6:41 PM. Approval of September 10, 2012 City Council Special & Regular Meeting Minutes Approval of September, 2012 Check Register Claim check numbers 53308 through 53415 in the amount of $143,798.98; payroll check numbers 3489 through 3505 in the amount of $230,905.41; voided AP check number 53370 wrong amount) Receipt of Approved July 16, 2012 Park Board Meeting Minutes Receipt of Approved July 18, 2012 Emergency Committee Meeting Minutes Receipt of Approved August 28, 2012 Planning Commission Meeting Minutes OTHER BUSINESS Approval of September 24, 2012 City Council Special Meeting Minutes Minutes corrected to strike reducing prosecuting attorney line item in proposed budget. Council member Boyd motioned and council member Phelps seconded to approve corrected minutes. Motion carried 6-0 (Decker absent) at 6:42 pm. PUBLIC HEARING Draft Preliminary 2013 Annual Budget (6:42 pm) Finance director provided overview of proposed budget and recounted council recommendations from study session. Mayor opened public hearing at 7:05 pm. No public comment was presented and hearing was subsequently closed. OTHER BUSINESS Draft Preliminary 2013 Annual Budget (6:42 pm) Staff and council discussed preliminary draft, conceptual shop design, jet noise consultant funding, revenue projections, and options to balancing revenues and expenditures. A public hearing and adoption of the 2013 annual budget were scheduled for November 13. Draft 2013 Fee Schedule Update (7:37 pm) Development services director summarized proposed changes and noted document will be placed on consent agenda for November. Council concurred. Adoption of Ordinances Amending Real Estate Excise Tax 1 and 2 (7:42 pm) Staff summarized proposed ordinances. ITEM CA-1 DRAFT City Council Minutes Page 3 October 8, 2012 MOTION BOYD AND SECOND DICHARRY TO APPROVE TWO ORDINANCES AMENDING USE OF REAL ESTATE EXCISE TAX REVENUES FOR OPERATION AND MAINTENANCE FOR CAPITAL PROJECTS, THE FIRST ORDINANCE FOR REET 1 AND THE SECOND FOR REET 2. MOTION CARRIED 6-0 (DECKER ABSENT) AT 7:46 PM. Adoption of Ordinance Regarding Civil Service Rules (7:46 pm) Staff summarized proposed ordinance. MOTION DICHARRY AND SECOND BOYD TO APPROVE AN ORDINANCE TO AUTHORIZE THE CITY MANAGER TO APPOINT AN INTERIM CIVIL SERVICE COMMISSIONER UNTIL A CANDIDATE IS IDENTIFIED FOR A FULL APPOINTMENT. MOTION CARRIED 6-0 (DECKER ABSENT) AT 7:56 PM. City Council Agenda Calendar (7:56 pm) Calendar discussed. No study session scheduled for October 22. PUBLIC COMMENT Mayor opened public comment period at 8:03 pm. No public comments were brought forward and the floor was subsequently closed. EXECUTIVE SESSION City attorney announced council will meet in an executive session pursuant to RCW 42.30.110(g)(1) for the purpose of discussion of review of a current public employee for an estimated time of ten minutes. Council recessed into executive session at 8:07 pm which concluded at 8:14 pm. Council members Boyd, Dicharry, D. Lee, J. Lee, Luis and Phelps, city manager, city attorney, and city clerk were present. No action was taken. ADJOURNMENT MOTION DICHARRY AND SECOND PHELPS TO ADJOURN THE OCTOBER 8, 2012 MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 6-0 (DECKER ABSENT) AT 8:14 PM. The October 8, 2012 Regular Meeting of the Medina City Council adjourned at 8:14 pm. The Medina City Council will hold its next meeting on Tuesday, November 13, 2012, at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina. Michael Luis, Mayor Attest: Rachel Baker, City Clerk ITEM CA-2 CITY OF MEDINA November 6, 2012 To: Mayor and City Council From : Nancy Adams, Director of Finance Re: October 2012 Financial Report The October 2012 Reports include: October 2012 AP Check Register Activity Detail Revenue & Expense Summary for October YTD Revenue: Key Items for 2012 Revenue include: Property Tax received as of October is $2.1M. Property taxes are deposited in April/May and October/November. Sales Tax Revenues are $581K as of October YTD. Sales Tax is trending ($423K) below where we would like to be as of October 31st. Based on low trends for 2012, the Sales Tax forecast has been lowered to $700K for the year. Utility Tax & Franchise Fee Revenue is $335K as of October YTD. We are on target to meet budget for the year. License & Permit Revenue is $544K and has exceeded the annual budget by $88K as of October YTD. Planning & Development Revenue has come in quickly over the period of January- October. We have already exceeded the 2012 Revenue Budget by $254K. Capital Real Estate Excise Tax (REET) Revenue is $467K for October YTD, which is approximately 49K) under the budgeted REET for 2012. 2012 REET is forecasted to be $585K, or ($35K) under budget for the year. Expense: Key Items for 2012 Expense include: Legal: Special Counsel legal fees as of October YTD are $83K and have exceeded the annual budget of $40K for this line item. Development: Hearing Examiner fees have exceeded the 2012 Budget by $18K as of October YTD and will continue to be higher than budget for the year. Note: Planning & Development Revenue is substantially higher for the period of January – October as well. 2011 Annual Audit The Washington State Auditor’s Office (SAO) has distributed the 2011 Audit Reports (Financial Statement and Accountability Audits). The 2011 Audit Reports will be available on the City Website. City of Medina Revenue & Expense Summary October 2012 ITEM CA-2 REVENUE: October ACTUAL October YTD ACTUAL 2012 ANNUAL BUDGET % of Total BUDGET REMAINING General Fund Property Tax $705,107 $2,064,070 $2,446,268 84.38%$382,198 Sales Tax $64,963 $580,842 $1,120,000 51.86%$539,158 Criminal Justice $5,453 $50,520 $57,646 87.64%$7,126 B & O Tax: Utility & Franchise Fee $59,482 $335,201 $336,694 99.56%$1,493 Leasehold Excise Tax $699 $699 $0 0.00%($699) Licenses & Permits $26,599 $544,026 $456,275 119.23%($87,751) Intergovernmental $2,793 $203,871 $373,514 54.58%$169,643 Planning & Development, Passport $56,165 $488,272 $234,100 208.57%($254,172) Fines, Penalties, Traffic Infr.$1,926 $50,525 $110,000 45.93%$59,475 Misc. Investment, Leases $902 $28,793 $64,130 44.90%$35,337 Other Revenue $0 $2,542 $0 0.00%($2,542) General Fund Total $924,091 $4,349,364 $5,198,627 83.66% $849,263 Street Fund $6,268 $80,054 $168,891 47.40%$88,837 Street Fund Transfers In $24,167 $241,667 $290,000 83.33%$48,333 Tree Fund $0 $8,100 $1,000 810.00%($7,100) Capital Fund $26,087 $476,024 $806,285 59.04%$330,261 Total (All Funds)$956,445 $4,913,542 $6,174,803 79.57% $1,261,261 Total (All Funds) Transfers In $24,167 $241,667 $290,000 83.33%$48,333 EXPENDITURES: October ACTUAL October YTD ACTUAL 2012 ANNUAL BUDGET % of Total BUDGET REMAINING General Fund Legislative $420 $17,487 $26,800 65.25%$9,313 Municipal Court $4,690 $60,240 $101,500 59.35%$41,260 Executive $15,957 $151,384 $185,317 81.69%$33,933 Finance $15,038 $259,013 $277,090 93.48%$18,077 Legal $15,931 $113,140 $160,000 70.71%$46,860 Central Services $34,418 $379,281 $521,782 72.69%$142,501 Police Operations $147,556 $1,397,592 $1,986,953 70.34%$589,361 Fire & Medical Aid $353,111 $706,222 $706,369 99.98%$147 Emergency Prep.$3,347 $62,411 $79,500 78.50%$17,089 Development & Planning $69,978 $639,913 $643,600 99.43%$3,687 Recreational Services $305 $24,205 $26,411 91.65%$2,206 Parks $23,121 $290,085 $341,546 84.93%$51,461 General Fund Total $683,872 $4,100,972 $5,056,868 81.10% $955,896 General Fund Transfers Out $7,500 $75,000 $90,000 83.33%$15,000 Street Fund $24,576 $283,747 $444,701 63.81%$160,954 Tree Fund $0 $0 $0 0.00%$0 Capital Fund $307,679 $469,023 $849,285 55.23%$380,262 Capital Fund Transfers Out $16,667 $166,667 $200,000 83.33%$33,333 Total (All Funds)$1,016,127 $4,853,742 $6,350,854 76.43%$1,497,112 Total (All Funds) Transfers Out $24,167 $241,667 $290,000 83.33%$48,333 TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS Beginning Year: 1/1/12 Period Ending: 10/31/2012 WA ST INV POOL 4,028,217$ WA ST INV POOL 3,955,190$ CHECKING 450,111 CHECKING 605,660 4,478,328$ 4,560,850$ AP Check Register October 2012 ITEM CA-2 1 Invoice Number VendorName Account Account Description Check Date Check Number Transaction Detail Amount Transaction Notes 14789 ABC Sun Control, Inc.001-000-000-521-20-41-00 Professional Services 10/10/2012 53416 $3,281.72 PD Window Tinting 53416 Total $3,281.72 K11571909 Amec 001-000-000-558-60-41-07 Engineering Consultant 10/10/2012 53417 $2,476.00 Geo Tech Svcs 53417 Total $2,476.00 0016804-IN B & M Datanode LLC 001-000-000-521-20-41-05 IT Services 10/10/2012 53418 $328.50 Monitoring Svc 53418 Total $328.50 12184435 Banc of America Leasing 001-000-000-521-20-45-00 Equipment-Lease & Rentals 10/10/2012 53419 $246.13 Copier Lease - PD 53419 Total $246.13 Cascadia PM, LLC Refund Adv DepCascadia PM, LLC 001-000-000-389-00-00-00 Other Non-Revenues (Adv Dep/Passth 10/2/2012 53420 $1,000.00 Refund Adv Dep - PL-12-023 53420 Total $1,000.00 3989759B 9/17/12 - 10/17/12 Centurylink 001-000-000-521-20-42-00 Communications (phone,Pagers)10/10/2012 53421 $151.70 PD fax 53421 Total $151.70 35988419 9/6/12 - 10/5/12 Chevron (Police)001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 10/10/2012 53422 $2,173.06 Fuel/Maint. - PD 35988419 9/6/12 - 10/5/12 Chevron (Police)001-000-000-521-20-48-10 Repairs & Maint-Automobiles 10/10/2012 53422 $300.26 Fuel/Maint. - PD 53422 Total $2,473.32 12613 CNR, Inc 001-000-000-518-90-48-00 Repairs & Main-Equipment 10/10/2012 53423 $195.74 SW Maint. - Mitel 3300 53423 Total $195.74 CRUM - Reimb 10/8/12 Crum, Linda 001-000-000-521-20-43-00 Travel & Training 10/10/2012 53424 $17.90 Food - Eastside Chiefs Mtg at Medina 53424 Total $17.90 11037150092212 Crystal And Sierra Springs-Admin 001-000-000-518-10-31-00 Office And Operating Supplies 10/10/2012 53425 $47.95 Water - CH 53425 Total $47.95 5296969092212 Crystal And Sierra Springs-Police 001-000-000-521-20-31-00 Office Supplies 10/10/2012 53426 $64.19 Water - PD 53426 Total $64.19 5291929092212 Crystal And Sierra Springs-PW 001-000-000-576-80-31-00 Operating Supplies 10/10/2012 53427 $21.87 Water - PW 53427 Total $21.87 82884 db Secure Shred 001-000-000-518-10-41-00 Professional Services 10/10/2012 53428 $289.04 Secure Shredding Svc 53428 Total $289.04 7129 Eastside Public Safety Communicat'n 001-000-000-521-20-51-20 Dispatch-EPSCA 10/10/2012 53429 $706.79 Monthly Radio Access 53429 Total $706.79 410632 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers)10/10/2012 53430 $162.06 Court Courier Svc 410831 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers)10/10/2012 53430 $139.20 Court Courier Svc 53430 Total $301.26 393462 Evergreen RV Service 001-000-000-525-60-48-00 Repairs & Maint 10/10/2012 53431 $807.09 MCC Repairs 53431 Total $807.09 203639 Flex-Plan Services, Inc.001-000-000-514-10-49-10 Miscellaneous 10/10/2012 53432 $51.10 Flex Plan Admin - Sept 2012 53432 Total $51.10 633183 Goodsell Power Equipment,Inc 001-000-000-576-80-48-00 Repair & Maint Equipment 10/10/2012 53433 $446.10 Repair Pressure Washer 633184 Goodsell Power Equipment,Inc 101-000-000-542-30-48-00 Equipment Maintenance 10/10/2012 53433 $178.39 Repair Road Paint Sprayer 53433 Total $624.49 HANSON Auto Allow - Oct 2012 Hanson, Donna K 001-000-000-513-10-21-50 Auto Allowance 10/10/2012 53434 $400.00 Auto Allowance - Hanson 53434 Total $400.00 5575397 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 10/10/2012 53435 $5.99 Epoxy for Bench Plaque 8595921 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 10/10/2012 53435 $7.63 Heavy Duty Hand Cleaner 8593541 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 10/10/2012 53435 $22.93 Sand Paper for Park Benches 53435 Total $36.55 Reimb. - JOHNSTON 9/24/12 Johnston, Willard Max 001-000-000-521-20-21-10 Personnel Benefits-Retirees 10/10/2012 53436 $202.80 LEOFF1 Medical Reimb. 53436 Total $202.80 3000300 KC Finance-Adult/Juvenile Detention 001-000-000-521-20-51-50 Jail Service-Prisoner Board 10/10/2012 53437 $792.06 Jail Housing 53437 Total $792.06 16539 Kenyon Disend, Pllc 001-000-000-515-20-41-10 City Attorney 10/10/2012 53438 $3,667.29 City Attorney Svcs. - Sept 2012 53438 Total $3,667.29 Kirkland PD - Q3 Inmate Housing Kirkland PD, City of 001-000-000-521-20-51-50 Jail Service-Prisoner Board 10/10/2012 53439 $960.00 Inmate Housing Jul, Aug, Sept Kirkland PD - Q3 Inmate Transpor Kirkland PD, City of 001-000-000-521-20-51-60 Prisoner Transport 10/10/2012 53439 $750.00 Inmate Transport Jul, Aug, Sept 53439 Total $1,710.00 AP Check Register October 2012 ITEM CA-2 2 Invoice Number VendorName Account Account Description Check Date Check Number Transaction Detail Amount Transaction Notes LALLY Consult. LLC Refund Adv DeLally Consulting, LLC 001-000-000-389-00-00-00 Other Non-Revenues (Adv Dep/Passth 10/2/2012 53440 $1,082.18 Refund Adv Dep - ENG-GD-12-014 53440 Total $1,082.18 Lanzinger 9/28/12 - Medina Days Lanzinger, Chris 001-000-000-511-60-49-10 Medina Days 10/10/2012 53441 $420.00 Block Party Honey Buckets 53441 Total $420.00 177292 Law Enforcement Systems 001-000-000-521-20-31-40 Police Operating Supplies 10/10/2012 53442 $136.17 Parking/Vehicle Labels 53442 Total $136.17 medina-002/14 Law, Lyman, Daniel, Kamerrer & Bogdano001-000-000-515-20-41-60 Special Counsel 10/10/2012 53443 $1,057.19 Special Counsel - Whitney medina-001/14 Law, Lyman, Daniel, Kamerrer & Bogdano001-000-000-515-20-41-60 Special Counsel 10/10/2012 53443 $3,432.39 Special Counsel - Chen medina-003/5 Law, Lyman, Daniel, Kamerrer & Bogdano001-000-000-515-20-41-60 Special Counsel 10/10/2012 53443 $2,503.39 Special Counsel - Whitney, KCSO, KC 53443 Total $6,992.97 41324A Micro Data Bus. Forms 001-000-000-521-20-31-40 Police Operating Supplies 10/10/2012 53444 $739.45 Infraction Forms - PD 53444 Total $739.45 327 Moberly & Roberts, PLLC 001-000-000-512-50-41-10 Prosecuting Attorney 10/10/2012 53445 $4,000.00 Prosecuting Atty Sept 2012. 53445 Total $4,000.00 Baker31094 10/7/12 Nat'l Public Employer Labor Relations Ass001-000-000-518-10-49-20 Dues, Subscriptions 10/10/2012 53446 $200.00 Annual Membership Dues - Baker 53446 Total $200.00 Nesbeitt CMP 12-029 Nesbeitt, William 001-000-000-345-89-00-00 Other Planning and Development 10/2/2012 53447 $173.00 Refund Adv Dep/App Fees Nesbeitt CMP 12-029 Nesbeitt, William 001-000-000-389-00-00-00 Other Non-Revenues (Adv Dep/Passth 10/2/2012 53447 $1,327.50 Refund Adv Dep/App Fees 53447 Total $1,500.50 20110255 Norcom 001-000-000-521-20-51-15 Dispatch Services-Norcom Trans 10/10/2012 53448 $14,302.25 Q4 - NORCOM 53448 Total $14,302.25 9127carpets Northwest Cleaning & Maintenance 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 10/10/2012 53449 $382.00 Carpet Cleaning - CH, PD 53449 Total $382.00 28105 O'Brien, Barton, Joe & Hopkins, PLLP 001-000-000-512-50-41-20 Public Defender 10/10/2012 53450 $145.00 Public Defender 53450 Total $145.00 52442 PACE Engineers, Inc.001-000-000-558-60-41-07 Engineering Consultant 10/10/2012 53451 $9,105.13 CMP Svcs. 53451 Total $9,105.13 1906201007 8/21/12 - 9/19/12 Puget Sound Energy 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 10/10/2012 53452 $1,071.69 Power - CH 9606201003 8/14/12 - 9/12/12 Puget Sound Energy 001-000-000-576-80-47-00 Utilities 10/10/2012 53452 $112.40 Power - PW Shop 3118551005 8/21/12 - 9/19/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 10/10/2012 53452 $42.25 Traffic Cameras 8254221586 8/22/12 - 8/31/12 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 10/10/2012 53452 $39.30 Street Lights 53452 Total $1,265.64 3567-2 Real Time Communication, LLC - MOT 001-000-000-525-60-42-00 Communications/Data 10/10/2012 53453 $79.99 SAT Phone MCC - Final 53453 Total $79.99 8/1/12 - 8/31/12 Sea Times Seattle Times, The 001-000-000-518-10-44-00 Advertising 10/10/2012 53454 $136.80 Legal Notices 53454 Total $136.80 Q4 12256 Statewide Security 001-000-000-521-20-42-00 Communications (phone,Pagers)10/10/2012 53455 $90.00 Q4 Alarm Monitoring - CH, PD Q4 12257 Statewide Security 001-000-000-521-20-42-00 Communications (phone,Pagers)10/10/2012 53455 $150.00 Q4 Fire Alarm Monitoring - CH, PD Q4 12258 Statewide Security 001-000-000-576-80-41-04 Professional Services-Misc 10/10/2012 53455 $90.00 Q4 Alarm Monitoring - PW Shop 53455 Total $330.00 5091099 TW Telecom 001-000-000-518-10-42-00 Postage/Telephone 10/10/2012 53456 $1,153.85 Bundled Telecom Svcs. 53456 Total $1,153.85 AUG 2012 Semi Annual Analysis US Bank 001-000-000-514-10-49-10 Miscellaneous 10/10/2012 53457 $943.54 Aug 2012 SemiAnnual Acct Analysis 53457 Total $943.54 09-1757 Vision Municipal Solutions, Llc 001-000-000-514-10-43-00 Travel & Training 10/10/2012 53458 $300.00 Annual Conf. - Fischer 53458 Total $300.00 L94862 WA ST Auditor's Office 001-000-000-514-10-51-00 Intergvtml Prof Serv-Auditors 10/10/2012 53459 $668.80 2011 Audit Svcs. 53459 Total $668.80 WEDLUND CIVILSVC - Sept 2012 Wedlund, Caroll 001-000-000-521-20-41-00 Professional Services 10/10/2012 53460 $210.00 Civil Svc Examiner Svcs. - Sept. 2012 53460 Total $210.00 AP Check Register October 2012 ITEM CA-2 3 Invoice Number VendorName Account Account Description Check Date Check Number Transaction Detail Amount Transaction Notes WILLIS Auto Allow - Oct 2012 Willis, Joe 001-000-000-576-80-43-00 Travel & Training 10/10/2012 53461 $285.00 Auto Allowance - Willis 53461 Total $285.00 WCIA BAKER REIMB Baker, Rachel 001-000-000-518-10-43-00 Travel & Training 10/10/2012 53462 $190.37 Reissue of ck53370 WCIA TRAIN WAPELRA BAKER REIMB Baker, Rachel 001-000-000-518-10-43-00 Travel & Training 10/10/2012 53462 $76.60 Reissue of ck53370 WAPELRA TRAIN 53462 Total $266.97 L&I Volunteers Q3 2012 Dept of Labor & Industry 001-000-000-514-10-49-10 Miscellaneous 10/16/2012 53463 $13.47 Q3 2012 L&I Volunteers 53463 Total $13.47 K11571964 Amec 001-000-000-558-60-41-07 Engineering Consultant 10/25/2012 53464 $1,447.50 Geotech Engineer Svcs. 53464 Total $1,447.50 24182 Amerizon Wireless 001-000-000-525-60-31-00 Supplies 10/25/2012 53465 $165.95 EMP Equipment 53465 Total $165.95 996165814X10162012 9/9/12 - 1AT&T Mobility 001-000-000-521-20-42-00 Communications (phone,Pagers)10/25/2012 53466 $255.94 Patrol cars Connect to NORCOM 53466 Total $255.94 BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 10/25/2012 53467 $236.50 Xerox Printer Ink BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 10/25/2012 53467 $3.19 BakerWAPELRA BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 10/25/2012 53467 $26.00 Parking-Law Office Michael & Alexander BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 10/25/2012 53467 $351.08 Baker WAPELRA -Lodging BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 10/25/2012 53467 $53.57 Baker WAPELRA Meals BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 10/25/2012 53467 $3.23 BakerWAPELRA Meals BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 10/25/2012 53467 $3.19 BakerWAPELRA Meals BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 10/25/2012 53467 $53.06 Baker WAPELRA Meals BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-10-49-10 Miscellaneous 10/25/2012 53467 $14.45 Food - Employee Wellness Webinar BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 10/25/2012 53467 $159.00 Records Storage BAKER 10/15/12 Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 10/25/2012 53467 $356.00 Records Storage GRUMBACH 10/15/2012 Bank of America-Business Card 001-000-000-518-90-41-50 Technical Services 10/25/2012 53467 $149.00 Renewal of SSL Cert (IT) GRUMBACH 10/15/2012 Bank of America-Business Card 001-000-000-518-90-48-00 Repairs & Main-Equipment 10/25/2012 53467 $125.00 Renew Domain Name:medina-wa.gov YOURKOSKI 10/15/2012 Bank of America-Business Card 001-000-000-521-20-31-00 Office Supplies 10/25/2012 53467 $179.00 Fridge - Evidence Rm. YOURKOSKI 10/15/2012 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 10/25/2012 53467 $100.00 Good2Go Replenish YOURKOSKI 10/15/2012 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 10/25/2012 53467 $100.00 Good2Go Replenish THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $16.50 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $18.10 IACP Conf. - Cab Svc. THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $10.44 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $873.76 IACP Conf. - Hotel THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $14.70 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $46.83 IACP Conf. - Airport Parking THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $23.15 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $74.63 Food - Eastside Chiefs Mtg. THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $11.04 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $28.36 Food - Eastside Chiefs Mtg. THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $9.98 Food - Eastside Chiefs Mtg. THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $18.34 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $23.15 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $21.10 IACP Conf. - Cab Svc. THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $28.77 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $16.38 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $7.00 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $23.47 IACP Conf. - Meal THOMAS 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $16.51 IACP Conf. - Meal YOURKOSKI 10/15/2012 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 10/25/2012 53467 $12.00 WSCC Parking-Legal Deposition YOURKOSKI 10/15/2012 Bank of America-Business Card 001-000-000-521-20-49-00 Misc. (service/supplies)10/25/2012 53467 ($43.95)Credit - returned blinds YOURKOSKI 10/15/2012 Bank of America-Business Card 001-000-000-521-20-49-00 Misc. (service/supplies)10/25/2012 53467 $43.95 Window Blinds - PD WILLIS 10/15/2012 Bank of America-Business Card 001-000-000-576-80-43-00 Travel & Training 10/25/2012 53467 $150.00 Pesticide Training WILLIS 10/15/2012 Bank of America-Business Card 001-000-000-576-80-48-00 Repair & Maint Equipment 10/25/2012 53467 $16.97 Mower Tire Work WILLIS 10/15/2012 Bank of America-Business Card 101-000-000-542-64-41-00 Traffic Control Devices 10/25/2012 53467 $655.77 Sign Blanks and Tape 53467 Total $4,029.22 AP Check Register October 2012 ITEM CA-2 4 Invoice Number VendorName Account Account Description Check Date Check Number Transaction Detail Amount Transaction Notes 14971001 8/3/12 - 9/26/12 Bellevue City Treasurer 001-000-000-576-80-47-00 Utilities 10/25/2012 53468 $61.00 84th Irrigation 90108897 8/1/12 - 9/26/12 Bellevue City Treasurer 001-000-000-576-80-47-00 Utilities 10/25/2012 53468 $147.34 Medina Beach Irrigation 53468 Total $208.34 27369 Bellevue, City of 001-000-000-522-20-51-00 Fire Control Services 10/25/2012 53469 $353,111.00 Q3, Q4 of 2012 - Fire Svcs. 53469 Total $353,111.00 962383 Blumenthal Uniforms & Equipment 001-000-000-521-20-31-00 Office Supplies 10/25/2012 53470 $81.96 Batteries -PD 53470 Total $81.96 CABOT DOW - Sept 2012 Cabot Dow Associates, Inc 001-000-000-513-10-41-00 Professional Services 10/25/2012 53471 $1,500.00 Teamster Negotiations 53471 Total $1,500.00 7838049B 10/7/12 - 11/7/12 Centurylink 001-000-000-518-10-42-00 Postage/Telephone 10/25/2012 53472 $104.58 City Hall Fax, CC lines plus LD 7838049B 10/7/12 - 11/7/12 Centurylink 001-000-000-525-60-31-00 Supplies 10/25/2012 53472 $80.90 Emerg. Prep Info Line, VM Box 8183070B 10/8/12 - 11/8/12 Centurylink 001-000-000-576-80-42-00 Telephone/postage 10/25/2012 53472 $44.42 Phone Line - PW Shop 53472 Total $229.90 BLDG INSP. Svcs. - Sept. 2012 Clyde Hill, City of 001-000-000-558-60-41-06 Building Inspector Contract 10/25/2012 53473 $923.40 Bldg Inspections - Sept. 2012 84th Ave Imp Project - 10/11/12 Clyde Hill, City of 307-000-000-595-30-63-09 84th St - NE 12th/NE 24th 10/25/2012 53473 $211,889.54 Medina - Final cost for Project 53473 Total $212,812.94 0193223 10/16/12 - 11/15/12 Comcast 001-000-000-521-20-48-20 Repairs & Maint-Cad 10/25/2012 53474 $206.90 NE 24th St Camera 0193264 10/16/12 - 11/15/12 Comcast 001-000-000-521-20-48-20 Repairs & Maint-Cad 10/25/2012 53474 $206.90 NE 12th St Camera 0193587 10/25/12 - 11/24/12 Comcast 001-000-000-576-80-42-00 Telephone/postage 10/25/2012 53474 $71.90 PW Shop - Internet 53474 Total $485.70 7172 Eastside Public Safety Communicat'n 001-000-000-521-20-51-20 Dispatch-EPSCA 10/25/2012 53475 $645.33 Monthly Radio Fee 53475 Total $645.33 411265 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers)10/25/2012 53476 $108.04 Court Courier Svc 411048 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers)10/25/2012 53476 $76.88 Court Courier Svc 53476 Total $184.92 FINNIGAN - EMP Svcs - Oct 2012 Finnigan, Kristen 001-000-000-525-60-41-00 Prof Serv-EP Coordinator 10/25/2012 53477 $2,520.00 Emerg Prep Coord Svcs FINNIGAN - EMP Svcs - Oct 2012 Finnigan, Kristen 001-000-000-525-60-43-00 Travel & Training 10/25/2012 53477 $75.00 Emerg Prep Coord Svcs 53477 Total $2,595.00 FISCHER - Exp. Reimb. VisionMS Fischer, Craig T 001-000-000-518-10-43-00 Travel & Training 10/25/2012 53478 $355.80 Meals, hotel, mileage 53478 Total $355.80 WAPRO - Greytak Greytak, Pamela J.001-000-000-518-10-43-00 Travel & Training 10/25/2012 53479 $51.10 Personal Auto 53479 Total $51.10 1132446 Home Depot Credit Services 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 10/25/2012 53480 $62.22 Flourescent Bulbs 5125073 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 10/25/2012 53480 $24.24 Sleeve Anchors, bolts 6021754 Home Depot Credit Services 001-000-000-576-80-31-00 Operating Supplies 10/25/2012 53480 $97.89 Concrete Mix 53480 Total $184.35 3M075180 Horizon 001-000-000-576-80-31-00 Operating Supplies 10/25/2012 53481 $66.78 City Hall-Irrigation Maint. 53481 Total $66.78 3000338 KC Finance-Adult/Juvenile Detention 001-000-000-521-20-51-50 Jail Service-Prisoner Board 10/25/2012 53482 $2,904.22 Jail Housing - Sept. 2012 53482 Total $2,904.22 11000435 KC Office of Finance 001-000-000-521-20-42-00 Communications (phone,Pagers)10/25/2012 53483 $375.00 I-Net - PD - Sept. 2012 53483 Total $375.00 3627750 KCDA Purchasing Cooperative 001-000-000-521-20-31-00 Office Supplies 10/25/2012 53484 $988.92 Records Cabinets 53484 Total $988.92 SEP12MED Kirkland Municipal Court 001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf 10/25/2012 53485 $545.00 Sept Filing Fees 53485 Total $545.00 222383737 Konica Minolta Business Solutions 001-000-000-518-10-31-00 Office And Operating Supplies 10/25/2012 53486 $1,128.05 Qtrly Copier Chgs 7/1/12 - 9/30/12 222542969 Konica Minolta Business Solutions 001-000-000-521-20-48-00 Repairs & Maint-Equipment 10/25/2012 53486 $687.65 Copier Maint. - PD 53486 Total $1,815.70 95617990 McAfee 001-000-000-518-90-41-50 Technical Services 10/25/2012 53487 $230.00 Email Defense Svcs 53487 Total $230.00 41324B Micro Data Bus. Forms 001-000-000-521-20-31-40 Police Operating Supplies 10/25/2012 53488 $410.52 Citation Forms - PD 53488 Total $410.52 10127e Northwest Cleaning & Maintenance 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 10/25/2012 53489 $1,379.43 Maint - CH 53489 Total $1,379.43 701381 Ogden Murphy Wallace 001-000-000-515-20-41-60 Special Counsel 10/25/2012 53490 $5,270.40 Skinner Civil Svc Hrg 53490 Total $5,270.40 AP Check Register October 2012 ITEM CA-2 5 Invoice Number VendorName Account Account Description Check Date Check Number Transaction Detail Amount Transaction Notes OTAK - planning 9/8/12 - 10/5/1 Otak 001-000-000-558-60-41-01 Planning Consultant 10/25/2012 53491 $5,117.00 Planning Services OTAK - tree code 9/8/12 - 10/5/12Otak 001-000-000-558-60-41-50 Landscape Consultant 10/25/2012 53491 $3,731.25 Tree Code Services 53491 Total $8,848.25 52606 PACE Engineers, Inc.001-000-000-558-60-41-07 Engineering Consultant 10/25/2012 53492 $5,804.57 CMP Svcs 53492 Total $5,804.57 9939225-OT12 Pitney Bowes Global Financial Services LL 001-000-000-518-10-42-00 Postage/Telephone 10/25/2012 53493 $323.80 Postage meter/scale lease 7/30-10/30 53493 Total $323.80 825-422-901-9 9/15/12 - 10/15/Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 10/25/2012 53494 $28.73 NE 24th Traffic Cameras 923-991-100-2 8/30/12 - 9/28/1 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 10/25/2012 53494 $1,840.59 Street Lights 53494 Total $1,869.32 ROTH HILL - Sept. 2012 Roth Hill Engineering Partners 001-000-000-558-60-41-07 Engineering Consultant 10/25/2012 53495 $8,773.40 Engineer Svcs ROTH HILL - Sept. 2012 Roth Hill Engineering Partners 307-000-000-594-19-63-01 Public Works Shop Improvements 10/25/2012 53495 $128.67 Plans of Site Survey 53495 Total $8,902.07 T598119 Sears Commercial One 001-000-000-576-80-31-01 Maintenance Supplies 10/25/2012 53496 $33.35 Sand paper - park benches 53496 Total $33.35 Sea Times 9/1/12 - 9/30/12 Seattle Times, The 001-000-000-518-10-44-00 Advertising 10/25/2012 53497 $116.59 Legal Ads Sea Times 9/27/12 - 10/05/12 Seattle Times, The 001-000-000-518-10-44-00 Advertising 10/25/2012 53497 $57.98 Legal Ads Sea Times 8/1/12 - 8/4/12 Seattle Times, The 001-000-000-518-10-44-00 Advertising 10/25/2012 53497 $122.40 Legal Ads 53497 Total $296.97 2012-1332 Snohomish County Sheriff - Corrections B001-000-000-521-20-51-50 Jail Service-Prisoner Board 10/25/2012 53498 $2,667.90 Jail Housing 53498 Total $2,667.90 1429 Sound Law Center 001-000-000-558-60-41-02 Hearing Examiner 10/25/2012 53499 $2,842.00 HEX Svcs. 53499 Total $2,842.00 33115 Spot-On Print & Design 001-000-000-518-10-31-00 Office And Operating Supplies 10/25/2012 53500 $179.96 Envelopes 53500 Total $179.96 196658245-072 Sprint 001-000-000-518-10-42-00 Postage/Telephone 10/25/2012 53501 $64.39 City Cell Phones 196658245-072 Sprint 001-000-000-521-20-42-00 Communications (phone,Pagers)10/25/2012 53501 $342.84 City Cell Phones 196658245-072 Sprint 001-000-000-576-80-42-00 Telephone/postage 10/25/2012 53501 $193.64 City Cell Phones 53501 Total $600.87 3183331556 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 10/25/2012 53502 $92.94 Binders, post it 3183331554 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 10/25/2012 53502 $77.80 Dish soap, detergent, binders 3184113819 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 10/25/2012 53502 $112.85 Paper plates, binders, pledge 3183331555 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 10/25/2012 53502 $148.90 cups, sugar, paper, pens, tape 53502 Total $432.49 36649 Statewide Security 307-000-000-595-30-63-13 Pub Safety Camera Systems 10/25/2012 53503 $95,661.39 ALPR Camera Proj Equip 53503 Total $95,661.39 2090146 Utilities Underground Location Ctr 101-000-000-542-30-47-00 Utility Services 10/25/2012 53504 $46.58 Locates 53504 Total $46.58 L95286 WA ST Auditor's Office 001-000-000-514-10-51-00 Intergvtml Prof Serv-Auditors 10/25/2012 53505 $259.47 2011 Audit Svcs 53505 Total $259.47 FB91017003131 WA ST Dept of Transportation 001-000-000-576-80-32-00 Vehicle Fuel & Lube 10/25/2012 53506 $872.87 Flet Fuel - PW 53506 Total $872.87 AP Check Register October 2012 ITEM CA-2 6 Invoice Number VendorName Account Account Description Check Date Check Number Transaction Detail Amount Transaction Notes 2011 - 4th QTR WA ST Treasurer's Office 631-000-000-589-12-52-01 WA St-Bldg Code Fee 10/25/2012 53507 $72.00 Fund 631 2011 Q4 Distrib State Share 2011 - 4th QTR WA ST Treasurer's Office 631-000-000-589-12-52-03 WA St-Jis 10/25/2012 53507 $1,191.09 Fund 631 2011 Q4 Distrib State Share 2011 - 4th QTR WA ST Treasurer's Office 631-000-000-589-12-52-06 WA St-State Portion 10/25/2012 53507 $3,129.49 Fund 631 2011 Q4 Distrib State Share 2011 - 4th QTR WA ST Treasurer's Office 631-000-000-589-12-52-07 WA St-State 30%10/25/2012 53507 $1,444.63 Fund 631 2011 Q4 Distrib State Share 2011 - 4th QTR WA ST Treasurer's Office 631-000-000-589-12-52-08 WA St-Trauma Care 10/25/2012 53507 $471.83 Fund 631 2011 Q4 Distrib State Share 2011 - 4th QTR WA ST Treasurer's Office 631-000-000-589-12-52-09 WA St-Lab-Bld/breath 10/25/2012 53507 $284.29 Fund 631 2011 Q4 Distrib State Share 2011 - 4th QTR WA ST Treasurer's Office 631-000-000-589-12-52-12 WA St-State Portion-Psea 3 10/25/2012 53507 $90.71 Fund 631 2011 Q4 Distrib State Share 2011 - 4th QTR WA ST Treasurer's Office 631-000-000-589-12-52-13 WA St-Auto Theft Protection 10/25/2012 53507 $673.63 Fund 631 2011 Q4 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-01 WA St-Bldg Code Fee 10/25/2012 53507 $78.25 Fund 631 2012 Q1 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-03 WA St-Jis 10/25/2012 53507 $1,696.78 Fund 631 2012 Q1 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-04 WA ST Highway Safety 10/25/2012 53507 $260.04 Fund 631 2012 Q1 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-06 WA St-State Portion 10/25/2012 53507 $7,572.07 Fund 631 2012 Q1 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-07 WA St-State 30%10/25/2012 53507 $3,884.26 Fund 631 2012 Q1 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-08 WA St-Trauma Care 10/25/2012 53507 $663.56 Fund 631 2012 Q1 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-09 WA St-Lab-Bld/breath 10/25/2012 53507 $423.81 Fund 631 2012 Q1 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-12 WA St-State Portion-Psea 3 10/25/2012 53507 $142.75 Fund 631 2012 Q1 Distrib State Share 2012 - 1st QTR WA ST Treasurer's Office 631-000-000-589-12-52-13 WA St-Auto Theft Protection 10/25/2012 53507 $930.57 Fund 631 2012 Q1 Distrib State Share 53507 Total $23,009.76 I13001735 WA State Patrol 001-000-000-521-20-41-50 Recruitment-Background 10/25/2012 53508 $10.00 Background Check - Cleaners I13002440 WA State Patrol 631-000-000-589-12-52-89 WA ST Patrol-Gun-Fbi ($24)10/25/2012 53508 $66.00 CPL's 53508 Total $76.00 62611 Wells Medina Nursery,Inc 001-000-000-576-80-31-00 Operating Supplies 10/25/2012 53509 $93.73 Plants for CH 53509 Total $93.73 60134 Wide Format Company, The 001-000-000-518-10-49-40 Photocopies 10/25/2012 53510 $72.27 PRR Copies 53510 Total $72.27 Grand Total $809,777.74 Medina City Council Meeting ITEM CA-3 Tuesday, November 13, 2012 AGENDA BILL Subject: Modifications to the Fee Schedule Category: Consent Ordinance Public Hearing City Council Business Resolution Other – Discussion Prepared By: Robert J. Grumbach, Director of Development Services Rachel Baker, Director of Central Services Prudent fiscal policy requires that the City annually review fees charged for services and make adjustments to ensure proper cost recovery for those services and where applicable ensuring fees are consistent with state law. The City’s current fee schedule was approved in November 2011. Overall, current fees are adequate to recover the cost of providing services. Only minor changes are proposed, which are summarized as follows: Charge to convert paper copies to electronic format Hearing Examiner Fee Hazardous Tree Evaluation Assignment of Building Address – this one is new Zoning Code Interpretation Shoreline Master Program Interpretation Credit Card Fee – per City Council direction Building Official Hourly Rate The attached fee schedule is the same presented at the October council meeting. Budget/Fiscal Impact: To be determined. Staff Recommendation: Approve City Manager Approval: Proposed Council Motion: Motion to approve Resolution approving modifications to the fee schedule. ITEM CA-3 CITY OF MEDINA, WASHINGTON1 2 RESOLUTION NO. ____ 3 4 A RESOLUTION OF THE CITY COUNCIL OF THE5 CITY OF MEDINA, WASHINGTON, APPROVING MODIFICATIONS6 TO THE FEE SCHEDULE7 8 WHEREAS, Medina Municipal Code (MMC) 3.64.010 and 17.44.050(B) 9 delegates to the City Manager the authority to establish, increase or decrease fees for10 services provided by the city; and11 12 WHEREAS, MMC 17.44.050(C) requires the fee schedule and any modifications13 thereto to be submitted to the City Council for consideration and the City Council may14 approve, reject or modify the proposed fee schedule or any modifications thereto; and15 16 WHEREAS, the City Council approved Resolution No. 351 establishing a fee17 schedule effective on November 15, 2011; and18 19 WHEREAS, the City Manager has prepared and submitted modifications to the20 fee schedule to the City Council at their regular meeting October 8, 2012; and21 22 WHEREAS, pursuant to WAC 197-11-800(19), adoption of or modification to a23 fee schedule contains no substantive standards respecting use or modification of the24 environment and is categorically exempt from the State Environmental Policy Act; 25 26 THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES RESOLVE27 THAT THE MODIFICATIONS TO THE SCHEDULE OF FEES ATTACHED HERETO28 AS EXHIBIT “A” ARE APPROVED AND SHALL GO INTO EFFECT IMMEDIATELY. 29 30 PASSED BY THE CITY COUNCIL IN REGULAR OPEN MEETING ON THIS ___ DAY31 OF _____, 2012. 32 33 34 35 Mayor Michael Luis Approved as to form: Attest: Kari Sand, City Attorney Rachel Baker, City Clerk 36 ATTACHMENT A ITEM CA-3 1 CITY OF MEDINA FEE SCHEDULE Resolution Number ____ Effective Date: November 13, 2012 FEE TYPE AMOUNT MMC SECTION Chapter 2.48 Audio Duplications First CD: No Charge Subsequent CD’s: $5.00 each Section 2.48.100 Construction Blueprints and Plan Copies Actual Vendor Cost Section 2.48.100 Copies 0.15 per page Section 2.48.100 City Maps Black & White 18 X 38 $5.00 Section 2.48.100 City Maps Color 18 X 38 $20.00 Section 2.48.100 Ordinances, Resolutions & Notices of Decision First Copy Free; Subsequent Copies 0.15 per page Section 2.48.100 Paper Copies Scanned to Electronic Format $0.15 per page Section 2.48.100 ref. WAC 44-14-07003) Chapter 2.78 Hearing Examiner Fee $1,700.00 Section 2.78.120 Chapter 3.64 Accident Reports/ Incident Reports 0.15/page 0.15/page Section 3.64.010 Fingerprinting $10.00 per card Section 3.64.010 Chapter 4.01 Case Filing $31.00 per case Section 4.01.120 Certifying any document on file $5.00 per document, plus $0.10 per page for copies Section 4.01.120 Day Detention $10.00 per day, unless another amount is set by Court order Section 4.01.120 Duplication of part or all of the electronic tape of a proceeding $10.00 per tape Section 4.01.120 Electronic Home Detention 25.00 set-up, plus $105.00 per week, unless another amount is set by Court order Section 4.01.120 Failure to Respond $25.00 for parking cases 52.00 for infraction cases Section 4.01.120 Juror Service Fee $10.00 per day, plus mileage in the amount set by RCW 43.03.060 Section 4.01.110 Non-Sufficient Funds Fee for Returned Checks $25.00 per check Section 4.01.120 ATTACHMENT A ITEM CA-3 2 FEE TYPE AMOUNT MMC SECTION Preparing the record of a case for appeal to Superior Court 40.00 per case, plus Superior Court Filing Fee Section 4.01.120 Probation Fee $50.00 per month Section 4.01.120 Proof of Insurance Card/Administrative Dismissal $25.00 per case Section 4.01.120 Stop Payment Fee for Court Issued Checks $25.00 per check Section 4.01.120 Transcript of Judgment $6.00 per judgment Section 4.01.120 Vehicle Impound Hearing Fee $31.00 per case Section 4.01.120 Witness Fee 10.00 per day, plus mileage in the amount set by RCW 43.03.060. Expert witnesses may be paid in excess of this amount only upon prior agreement between the City and the Expert Witness. Section 4.01.100 Work Release 25.00 set-up, plus $20.00 per day, unless another amount is set by Court order Section 4.01.120 Chapter 5.04 Cable Franchise Negotiated with Franchisee Section 5.08.060 Chapter 6.04 Animal Impound and Redemption Fees Fees as adopted by King County Code Title 11 Section 6.04.030 Cat License (Lifetime) spayed/neutered 20.00 Section 6.04.040 Cat License (Lifetime) unspayed/unneutered $36.00 Section 6.04.040 Senior Citizen: Cat License Lifetime) spayed/neutered 12.00 Section 6.04.040 Senior Citizen: Cat License Lifetime) unspayed/unneutered 25.00 Section 6.04.040 Dog License (Lifetime) spayed/neutered $30.00 Section 6.04.040 Dog License (Lifetime) unspayed/unnueutered $60.00 Section 6.04.040 Senior Citizen: Dog License Lifetime) spayed/neutered 20.00 Section 6.04.040 Senior Citizen: Dog License Lifetime) unspayed/unneutered 40.00 Section 6.04.040 Replacement Tag $5.00 Section 6.04.040 Service Animal License No Charge Section 6.04.040 Failure to Obtain License $25.00 Section 6.04.040 ATTACHMENT A ITEM CA-3 3 FEE TYPE AMOUNT MMC SECTION Chapter 8.06 Temporary Noise Variance $200.00 Section 8.06.010 Technical Noise Variance $200.00 plus consultant fee Section 8.06.010 Economic Noise Variance $200.00 plus consultant fee Section 8.06.010 Chapter 8.12 False Alarm Response Fee 1st response – Free 2nd response - $50.00 3rd response - $100.00 4th response - $150.00 5th response - $200.00 6th & subseq - $250.00 Section 8.12.030 Home Security System Registration No charge Section 8.12.030 Chapter 8.16 Pyrotechnics Display License No charge Section 8.16.045 Chapter 9.40 Special Event Permit 50.00 non-refundable, plus cost for city personnel based on hourly rate wages and benefits) Section 9.40.050 Chapter 10.40 Parking Permit for Designated Parking Areas No charge for residents 75.00 for non-residents Section 10.40.060 Temporary Construction Parking Permit $150.00 Section 10.72.040 Chapter 10.72 Construction Vehicle Parking Permit See Temporary Construction Parking Permit Section 10.72.030 Oversized Vehicle Permit $500.00 Section 10.72.010 Overweight Vehicle Permit $500.00 Section 10.72.010 Tracked, spiked, cleated, lugged vehicle permit $750.00 Section 10.72.020 Chapter 12.06 Excavation/Trench Cut Right-of- way Permit $270.00 plus consultant fee Section 12.06.040 Chapter 12.08 Right-of-way Use Permit $270.00 plus consultant fee Section 12.08.010 Chapter 12.10 Building Moving Permit See Table A Section 12.10 ATTACHMENT A ITEM CA-3 4 FEE TYPE AMOUNT MMC SECTION Chapter 12.28 Hazardous Tree Evaluation $360.00 per tree Section 12.28 Administrative Tree Removal/ Trimming Permit 500.00 plus consultant fee when associated with development 100.00 plus consultant fee when not associated with development Section 12.28 Non-Administrative Tree Removal/ Trimming Permit $1,500.00 plus consultant fee Section 12.28 Chapter 12.36 Garage Sale Permit No charge Section 12.36.010 Chapter 13.12 Blanket Utility Permit $500.00, plus consultant fees Section 13.12.040 Chapter 14.08 Administrative Variance Permit $750.00 plus consultant fees Section 14.08.010 Administrative Special Use Permit $750.00 plus consultant fees Section 14.08.010 Minor Deviation $750.00 plus consultant fees Section 14.08.010 Chapter 14.12 Site Plan Review $1,150.00 plus consultant fees Section 14.12.040 Site Plan Review Exemption 750.00 plus consultant fees if exemption approved; 1,150 plus consultant fees if site plan review is required Section 14.12.020 Revision of Site Plan $500.00, plus consultant fees Section 14.12.050 Chapter 15.20 Tailored Construction Mitigation Plan – Level 1 $370.00 plus consultant fees Section 15.20.010 Tailored Construction Mitigation Plan – Level 2 $1,800 plus consultant fees Section 15.20.010 Chapter 17.50 Accessory Dwelling Unit Registration Fee $175.00, plus consulting fees Section 17.50.040(E) Chapter 17.52 Special Use Permit – Satellite Receiving System $100.00 Section 17.52.060(B) Chapter 17.64 Adult Family Home Permit No charge Section 17.64.020(A) Family Day Care Permit No charge Section 17.64.020(B) ATTACHMENT A ITEM CA-3 5 FEE TYPE AMOUNT MMC SECTION Chapter 17.68 House Trailer Occupancy Permit $10.00 Section 17.68.040(D) Chapter 17.80 Sign Impound Fee $25.00 Section 17.80.140 Sign Permit See Building Permit Fees and Conditional Use Permit Fees Section 17.80.100(B) Chapter 17.88 Waterfront Construction Fee $50.00 Section 17.88.020 Chapter 17.94 Reclassification of Zoning District $2,200.00 plus consultant fees Section 17.94 Chapter 18.04 Historical Use Permit & Amendments $2,000.00 plus consultant fees Chapters 17.94 & 17.56A Environmental Exemption (SEPA) $100.00 Section 18.04.010 Environmental Threshold Determination (SEPA) $700.00 plus consultant fee Section 18.04.010 Environmental Impact Statement Staff hourly fee, plus consultant fee Chapter 17.04.010 Chapter 18.12 Critical Areas Review $135.00 plus consultant costs Chapter 18.12 Public Agency and Utility Exception $2,000.00 plus consultant fee Section 18.12.120 Reasonable Use Exception $2,000.00 plus consultant fee Section 18.12.130 Title 19 Telecommunication ROW Use Authorization 500.00 at submittal plus $2,500 if accepted for negotiations Section 19.04.020 Telecommunication Franchise Agreement 500.00 at submittal plus $2,500 if accepted for negotiations Section 19.06.020 Facilities Lease $500.00 at submittal plus $2,500 if accepted for negotiations Section 19.08.020 Chapter 20.40 Building Permits See Table A Section 20.40.040 Mechanical Permits See Table B Section 20.40.040 Grading & Drainage Permits See Table C Section 20.40.040 Chapter 20.42 Assignment of Building Address $250.00 Section 20.42.010 Chapter 20.73 Lot Line Adjustment $775.00 plus consultant fee Section 20.73.060 Short Subdivision/ Revision to an approved Short Subdivision $2,100.00 plus consultant fee Section 20.73.060 Preliminary Subdivision/ Revision to an approved Subdivision 5,520 + 100 per lot plus consultant fee Section 20.73.060 Final Subdivision $1,400 plus consultant fee Section 20.73.060 ATTACHMENT A ITEM CA-3 6 FEE TYPE AMOUNT MMC SECTION Chapter 20.80 Non-administrative Conditional Use Permit $2,000.00 plus consultant fee Chapter 20.80 Non-administrative Special Use Permit $2,000.00 plus consultant fee Chapter 20.80 Non-administrative Variance $2,000.00 plus consultant fee Chapter 20.80 Temporary Use Permit $500.00 plus consultant fee Chapter 20.80 Substantial Development Permit $2,200.00 plus consultant fee Chapter 20.80 Shoreline Conditional Use Permit $2,200.00 plus consultant fee Chapter 20.80 Shoreline Variance $2,200.00 plus consultant fee Chapter 20.80 Revision to a Shoreline Permit $500.00 plus consultant fee Chapter 20.80 Shoreline Exemption $200.00 Chapter 20.80 Zoning Code Interpretation $750.00 Chapter 20.80 Shoreline Master Program Interpretation $750.00 Chapter 20.80 Administrative Appeal $750.00 Section 20.80.230 Comprehensive Plan Amendment Fee $4,000.00 Section 20.83.070 Other Concealed Weapon Permit 55.25 Original 32.00 Renewal 42.00 Late Renewal 10.00 Replacement RCW 9.41.070 Notary Service $10.00 per notarial act/stamp WAC-308-30-020 Passport Acceptance Fee $25.00 per application 22 USC 214 Permit Replacement $100.00 Reconsideration of a Hearing Examiner Decision 500.00 plus hourly fee for hearing examiner Re-Roof Permit $175.00 Zoning Ordinance Amendment $4,000.00 Permit Technology Fee for Software $19.75 per each permit Credit Card Fee (applicable when credit card used to pay development fees) 3 percent of total charge Section 3.64.010 ATTACHMENT A ITEM CA-3 7 TABLE A – BUILDING PERMIT FEES TOTAL VALUATION FEE 1.00 TO $500.00 $33.50 501.00 TO $2,000.00 $33.50 for the first $500.00, plus $4.25 for each additional 100.00, or fraction thereof, to and including $2,000.00 2,001.00 TO $25,000.00 $97.25 for the first $2,000.00 plus $19.55 for each additional 1,000.00 or fraction thereof, to and including $25,000.00 25,001.00 TO $50,000.00 $546.90 for the first $25,000.00 plus $14.60 for each additional 1,000.00 or fraction thereof, to and including $50,000.00 50,001.00 TO $100,000.00 $911.90 for the first $50,000.00 plus $9.94 for each additional 1,000.00 or fraction thereof, to and including $100,000.00 100,001.00 TO $500,000.00 1,408.90 for the first $100,000.00 plus $7.95 for each additional $1,000.00 or fraction thereof, to and including 500,000.00 500,001.00 TO $1,000,000.00 4,588.90 for the first $500,000.00 plus $6.63 for each additional $1,000.00 or fraction thereof, to and including 1,000,000.00 1,000,001.00 AND over $7,903.90 for the first $1,000,000.00 plus $4.44 for each additional $1,000.00 or fraction thereof DEMOLITION OF EXISTING STRUCTURE………………………………… 133.00 PLUS BUILDING OFFICIAL HOURLY FEE PERMIT EXTENSION PRIOR TO ISSUANCE…………………………….. $75.00 PER WRITTEN REQUEST RELOCATE/ MOVE A BUILDING INTO CITY……………………………… $ 133.00 PLUS BUILDING OFFICIAL HOURLY FEE INITIAL PLAN REVIEW ……………………………………………………….. 65% OF PERMIT FEE ADDITIONAL REVIEW OF CORRECTIONS, REVISIONS........................ BUILDING OFFICIAL HOURLY FEE REVIEW OF DEFERRED ITEMS……………………………....................... BUILDING OFFICIAL HOURLY FEE ONE INSPECTION & ONE RE- INSPECTION……………………………… INCLUDED IN PERMIT FEE ADDITIONAL RE-INSPECTIONS FOR COMPLIANCE…………………… CONSULTANT AND/ OR BUILDING OFFICIAL HOURLY FEE WORK NOT READY FOR INSPECTION WHEN SCHEDULED…………. CONSULTANT AND/ OR BUILDING OFFICIAL HOURLY FEE INSPECTIONS FOR WHICH NO FEE IS SPECIFIED…………………….. CONSULTANT AND/ OR BUILDING OFFICIAL HOURLY FEE WORK STARTED WITHOUT A PERMIT……………………………………. FEE IN THE AMOUNT OF PERMIT FEE, BUT NOT LESS THAN $133.00 BUILDING OFFICIAL HOURLY RATE………………………………………. $55.70 STATE SURCHARGE FEE…………………………………………………… $4.50 PER PERMIT A DEPOSIT FOR CONSULTANT COSTS MAY BE REQUIRED PER CHAPTER 17.44 MMC……………………. To Be Determined ATTACHMENT A ITEM CA-3 8 TABLE B - MECHANICAL PERMIT FEES TYPE OF PERMIT FEE BASE FEE Issuance of each permit $43.00 Issuance of supplemental permit, for which original permit expired Same as new Land use site review fee (where applicable) $100.00 UNIT FEE SCHEDULE Includes Installation and Relocation Furnace/ Central Heating System 150,000 BTU or less Forced air system $30.00 each 150,000 BTU or less re-circulating hot water system including vents and flues) $55.50 each Greater than 150,000 BTU See Table A Hot Water Heating System $ 30.00 each Heat Pump/ Air conditioning $55.50 each Suspended, recessed wall or floor-mounted heater unit/ fireplace, log lighter $30.00 each Boilers and any other single unit or system with an input in excess of 150,000 BTU See Table A Exhaust fan or appliance vent $30.00 each Solar, geothermal, wind and similar mechanical systems See Table A Other appliances, piece of equipment or system which is regulated by this code but not set forth in this schedule , or for which no other fee is listed $30.00 each OTHER FEES Plan review See Table A Additional re-inspections $30.00 per inspection Additional review of corrections, revisions, or additions Building Official hourly fee Work not ready for inspection when scheduled $45.00 Fees above include final inspection and one final re-inspection ATTACHMENT A ITEM CA-3 9 TABLE C – GRADING & DRAINAGE PERMIT TOTAL YARDS FEE 25 TO 100 cubic yards $250.00 plus consultant costs 101 TO 2,000 cubic yards 250.00 for the first 100 yards and $24.50 for each additional 100 cubic yards or fraction thereof, to and including 2,000 cubic yards; plus consultant costs 2,001 cubic yards and up 715.50 for the first 2,000 cubic yards and $25.00 for each additional 100 cubic yards or fraction thereof; plus consultant costs FEES ABOVE INCLUDE FINAL INSPECTION AND ONE FINAL RE-INSPECTION ADDITIONAL INSPECTIONS, INCLUDING WET SEASON TESC INSPECTIONS, ARE CHARGED AT THE CONSULTANT COSTS INSPECTIONS FOR WHICH NO FEE IS SPECIFICALLY INDICATED ARE CHARGED AT THE CONSULTANT COSTS A DEPOSIT FOR CONSULTANT COSTS IS REQUIRED PER CHAPTER 17.44 MMC Medina City Council Meeting ITEM CA-4 Tuesday, November 13, 2012 AGENDA BILL Subject: Resolution to Approve Medina’s Allocation of Funds for NORCOM 2013 Annual Budget Category: Consent Ordinance Public Hearing City Council Business Resolution Other – Discussion Prepared By: Mark Thomas, Chief of Police Summary: The Northeast King County Regional Public Safety Communications Agency (NORCOM) is in the process of adopting its annual budget for 2013 which may be completed prior to the adoption of the City of Medina’s 2013 budget. Therefore, per the Interlocal agreement between the city of Medina and NORCOM, a resolution that approves the City of Medina’s allocation of $66,452 for 2013 NORCOM dispatch services is needed. Attachment(s): Resolution Budget/Fiscal Impact: $66,452 for dispatch services in calendar year 2013 Staff Recommendation: Approve City Manager Approval: Proposed Council Motion: I Move to approve the City of Medina’s allocation of $66,452 for the North East King County Regional Public Safety Communications Agency (NORCOM) budget as presented in the preliminary 2013 Budget. ITEM CA-4 CITY OF MEDINA RESOLUTION NO. _____ A RESOLUTION OF THE CITY OF MEDINA, WASHINGTON, APPROVING THE CITY OF MEDINA’S ALLOCATION FOR THE NORTH EAST KING COUNTY REGIONAL PUBLIC SAFETY COMMUNICATIONS AGENCY (NORCOM) BUDGET WHEREAS, the North East King County Regional Public Safety Communications Agency (NORCOM) was formed effective November 1, 2007; and WHEREAS, NORCOM is in the process of adopting its annual budget for 2013; and WHEREAS, the NORCOM Interlocal Agreement, to which the City is a party, requires that the City Council approve the City’s allocation for NORCOM’s budget; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES RESOLVE AS FOLLOWS: Section 1. The City of Medina’s allocation $66,452 for the North East King County Regional Public Safety Communications Agency (NORCOM) budget, as presented in the City of Medina 2013 Preliminary Budget, is hereby approved. PASSED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 13th DAY OF November, 2012. CITY OF MEDINA Mayor Michael Luis ATTEST/AUTHENTICATED: Rachel Baker, City Clerk Approved as to form: Kari Sand, City Attorney ITEM CA-5 ITEM CA-5 CITY OF MEDINA Park Board Meeting Minutes September 17, 2012 Council Chambers Medina City Hall Park Board Minutes Page 1 September 17, 2012 CALL TO ORDER Vice-Chair Flagg called the September 17, 2012 Park Board meeting to order at 6:04 pm. ROLL CALL Present: Miles Adam, Gabriele Dickmann, Marelaine Dykes, Susan Flagg, Susan Loren-Taylor Absent: Matt Kochel, Ross Mickel Staff Present: Joe Willis, Director of Public Works; Pam Greytak, Admin Assistant; Linda Crum, Police Records Manager ANNOUNCEMENTS No announcements. APPROVAL OF MINUTES OTHER BUSINESS Lifeguard Program Presentation (6:05 pm) Linda Crum presented information regarding Medina’s lifeguard program: Life jackets, wristbands, networking, lifeguard tests, hiring and interview process, scheduling, weekly updates on website, clean water testing, expanded swim area, movies at the beach, easy-up tents, life vests, Seafair, geese, sailboat classes, and kids’ floats. Adam explained that he recently saw a group of people tie up 15 to 20 kayaks on Medina Beach and then transfer them to their cars. He stated that the activity caused congestion and impacted the beach area where children were playing. Adam asked Crum about the possibility of installing a “No Boats” sign on the beach. Crum confirmed she would research the matter. Sports Field Reservations (6:36 pm) Willis confirmed for Dykes that sports fields and park space are reserved via an online request form. The board discussed the idea of the city charging a reservation fee for sports field use. Willis explained that the City Council approves fees and Adam commented that the 2013 fee schedule would be adopted soon. The board requested that the topic be added to the October agenda. Medina Park Dog Rules Brochure (6:40 pm) Loren-Taylor suggested that the last sentence in the middle column of the brochure be re-worded. Reflective Crosswalk Flag at 84th Avenue NE (6:44 pm) Flagg showed a photo of a reflective crosswalk flag that the City of Kirkland uses. The board suggested that the city purchase similar flags for the 84th Ave. NE crossing. Willis agreed and MOTION DYKES/SECOND LOREN-TAYLOR TO APPROVE THE JULY 16, 2012 PARK BOARD MEETING MINUTES AS WRITTEN. MOTION PASSED 5-0 AT 6:05 PM. ITEM CA-6 Park Board Minutes Page 2 September 17, 2012 said he was currently working with the City of Clyde Hill on purchasing the flags. The board voiced concern over drivers failing to stop for pedestrians at numerous Medina crosswalks. The board also discussed safety issues related to the crosswalks and intersection near SR-520 at NE 28th Street and 84th Avenue NE. Willis stated that he would discuss the intersection with WSDOT. PUBLIC COMMENT (6:47 pm) Medina resident, Patrick Boyd stated that he had seen proof that kids had been smoking and drinking in the wooded area that borders houses on the south side of Medina Park. He inquired about the possibility of cutting back the surrounding underbrush so the area is less concealed. Willis replied that he was asked not to cut down the tall underbrush because it is considered a wetland. NEW BUSINESS Adam requested that replacement U.S. flags and picnic tables be included in the 2013 budget. Willis noted that three benches were donated to the city and would be installed this fall. Willis explained that with the assistance of the Bellevue Fire Department, a broken lanyard and tattered flag were replaced at city hall. PARK REPORTS Fairweather Preserve (6:52 pm) Flagg stated that there were several people at Fairweather recently, and the preserve was clean and easy to walk through. Lake Lane (6:53 pm) Adam reported that Lake Lane dock is unusable in which Willis explained that the Seattle Harbor Patrol has the responsibility of washing it off. Medina Park (6:54 pm) Willis confirmed for Dickmann that pond water treatment would begin this week and that warning signs were installed. Dykes voiced concern over park users neglecting to clean up after their dogs. Loren-Taylor stated that it would be helpful if park rules were enforced. Board members recommended that a police officer patrol the park once or twice a week. Adam suggested that the Chair and/or Vice- Chair meet with the Police Chief to discuss their recommendation. ADJOURNMENT MOTION DYKES AND SECOND DICKMANN TO ADJOURN THE SEPTEMBER 17, 2012 PARK BOARD MEETING. MOTION PASSED 5-0 AT 7:02 PM. The next Park Board meeting will be held Monday, October 15, 2012, at 6:00 pm. Minutes taken by: Pamela Greytak, CMC Administrative Assistant ITEM CA-6 CALL TO ORDER The Planning Commission meeting of September 25, 2012, was called to order at 6:00 PM by Chair O’Brien. ROLL CALL Present: Peter May, Alex Morcos, Judie O’Brien, Peter Papano (arrived 6:05 PM) and Ching-Pi Wang Absent: Heija Nunn (excused) Staff Present: Robert Grumbach, Development Services Director Donna Goodman, Development Services Coordinator Jenny Ngo, Planning Consultant ANNOUNCEMENTS Grumbach announced that the Department of Ecology had scheduled their Shoreline Master Program (SMP) public hearing for October 25th at City Hall. This will give citizens an opportunity to talk directly with Ecology about the proposed SMP. He explained that the public comment period will continue after the public hearing. A formal response from Ecology on the proposed SMP is expected to be received around mid-November. Grumbach announced that there was neighborhood interest in the proposed viewpoint platform and trail on the south side and the sound walls on the north side of SR-520. WSDOT will be holding a meeting with a presentation on these issues in mid- to late-October. Grumbach added that if anyone is interested to let him know and he will make sure they are included in the meeting notice. Grumbach announced that council and staff held a study session the previous evening on the 2013 budget. There will be a public hearing and further discussion at the council meeting on October 8th and possibly another hearing in November. Chair O’Brien announced that she had received a phone call from a person interested in the open Planning Commission position. Chair O’Brien polled the commissioners to see if they would mind moving the discussion items under “Other Business” to the next meeting since she was ill and the vice-chair was not present. Grumbach confirmed that that was not a problem since the agenda item on consolidation of permits was not ready for discussion and he would continue work on the zoning code update. May added that he had CITY OF MEDINA Planning Commission Meeting September 25, 2012 Medina City Hall Council Chambers 6:00 p.m. 501 Evergreen Point Road ITEM CA-7 Planning Commission Minutes Page 2 September 25, 2012 some suggestions for updates and that he would email them to Grumbach. The consensus was to postpone “Other Business” to the next meeting. Grumbach advised of the probability that there would be public hearings for two Construction Mitigation Plans at the next meeting and also referenced an email he had sent to commissioners advising them to avoid ex-parte communications. APPROVAL OF MINUTES MOTION WANG / SECOND MAY TO APPROVE THE MINUTES FOR THE AUGUST 28, 2012, MEETING. APPROVED 5 – 0. (6:06 PM) AUDIENCE PARTICIPATION (6:06 PM) Resident Sheree Wenn spoke on the devastation from the fires burning in the state and also fires that had occurred nearer to Medina in the City of Kent. Wenn asked commissioners to consider allowing some kind of buffer or clearance between trees and structures to prevent fire from jumping from one to another and for which residents would not have to mitigate or pay into the tree fund. She explained that the current tree code doesn’t specify this type of clearance and asked who would be responsible when regulations cost people money when a disaster occurs. PUBLIC HEARING - QUASI-JUDICIAL: (6:15 PM) Site Plan Review No. PL-12-044: 7777 Overlake Drive W. Proposal: Demolish and rebuild a two-story 1,052 square foot guest cottage within the existing building footprint. Chair O’Brien explained the procedures for conducting the public hearing and asked about the appearance of fairness. No commissioners had an appearance of fairness issue to announce. Grumbach introduced the City’s new Planning Consultant, Jenny Ngo, from Otak. Ngo apologized for the applicant’s absence, explaining that she had inadvertently misrepresented the time for the meeting. Ngo described the property, showed a site plan and presented the proposal. She also showed photographs of the property, illustrating that it is well-vegetated. Ngo explained that the structure would be well outside of the setbacks and that the proposal meets all requirements of the Site Plan Review. Morcos asked why the project needed site plan review since it is so modest in size and Ngo explained that it was required because of the size of the property. She explained that the building will be located on the same footprint as the current building and there will be no substantial importation of fill. Ngo added that the Level 1 Construction Mitigation Plan had been administratively approved. There were no questions or comments from the public and Chair O’Brien closed the public hearing. ITEM CA-7 Planning Commission Minutes Page 3 September 25, 2012 MOTION MAY / SECOND MORCOS TO APPROVE SITE PLAN REVIEW PL-12-044 SUBJECT TO THE CONDITIONS SET FORTH IN THE STAFF REPORT. APPROVED 6 – 0. (6:23 PM) OTHER BUSINESS (6:24 PM) Grumbach reported that at the next meeting he will bring a “cleaned -up” version of the zoning code update for the commissioners’ review, and that the document will be near completion at that point. He added that he wants to share the proposed document with developers in the community to obtain their input on it. Grumbach also shared that the updated document on permit consolidation was not ready for discussion, but that it will need to be completed somewhat concurrently with the zoning code update so they will fit together. When the documents are acceptable to the commission he will schedule a public hearing. Ralph Christensen, agent for the Site Plan Review, arrived and was told the application had been approved. Morcos asked if the issue of lightning strikes was something the commission can address and Grumbach clarified that they will need direction from the council. He added that this would be a good discussion to occur during phase two of the tree code review. He pointed out that, as to fire separation, property owners can arrange trees as they see fit on their property. He noted that most people maximize the allowed structural coverage on their property so creating a buffer can be difficult. Grumbach went on to explain that there is no code addressing how close or far away from each other trees must be, but that the City’s tree consultant looks at the root zone to determine if a submitted design is doable. He added that this is a residential urban environment so regulations cannot be the same as in a rural area. ADJOURNMENT MOTION MAY / SECOND WANG TO ADJOURN SEPTEMBER 25, 2012, PLANNING COMMISSION MEETING. APPROVED 5 -0. (6:31 PM) The next Planning Commission meeting is scheduled for Tuesday, October 23, 2012, at 6:00 PM. Minutes taken by: Donna Goodman Development Services Coordinator ITEM CA-7 Medina City Council Meeting ITEM PH-1/OB-1 Tuesday, November 13, 2012 AGENDA BILL Subject: Ordinance on 2013 Utility Tax Rate Category: Consent Ordinance Public Hearing City Council Business Resolution Other – Discussion Prepared By: Nancy Adams, Finance Director Summary: Chapter 5.04 of the Medina Municipal Code contains provisions for business and occupation taxes, which includes utility taxes that may be imposed upon the gross revenue derived from telephone businesses, electric utilities, natural gas, sewer utility, solid waste and cable service operators. The proposed 2013 budget contains a revenue assumption that includes utility tax rates at the four percent. To include this revenue assumption in the budget, an amendment to the City Code is required. The proposed ordinance does the following: Raise the utility tax rate from three percent to four percent effective January 14, 2013; and Extend the collection of utility taxes for another year with a new expiration date of January 31, 2014; and Minor housekeeping changes to the text. Without the amendment, collection of utility taxes will go down to zero on January 31, 2013. It is worth noting that state law requires that any utility rate increases must be given a minimum of 60 days before going into effect. Attachment(s): Draft Ordinance Budget/Fiscal Impact: 4% equals $318,060 Staff Recommendation: Approve City Manager Approval: Proposed Council Motion: Motion to adopt an ordinance amending Section 5.06.020 of the Medina Municipal Code to increase the utility tax rate to four percent with a new expiration date of January 31, 2014. ITEM PH-1/OB-1 1 of 3 CITY OF MEDINA, WASHINGTON Ordinance No. ___ AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING SECTIONS 5.04.030 OF THE MEDINA MUNICIPAL CODE RELATING TO UTILITY TAXES; INCREASING THE UTILITY TAX RATE FROM THREE TO FOUR PERCENT; EXTENDING THE UTILITY TAX RATE REDUCTION FROM FOUR PERCENT TO ZERO PERCENT, TO JANUARY 31, 2014; PROVIDING FOR SEVERABILITY; AND, PROVIDING AN EFFECTIVE DATE OF JANUARY 14, 2013 WHEREAS, the City of Medina is classified as a non-charter code city under title 35A RCW; and WHEREAS, RCW 35A.21.160 provides that a code city shall have all of the powers which any city of any class may have; and WHEREAS, RCW 35.22.280(32) authorizes any city of the first class “[t]o grant licenses for any lawful purpose, to fix by ordinance the amount to be paid therefore, and to provide for revoking the same . . . .”; and WHEREAS, the Washington Supreme Court in Fleetwood v. Read, 21 Wash. 547, 552-553 1899) and subsequent decisions has interpreted this language as authorizing licenses for revenue purposes as well as regulation; and WHEREAS, pursuant to the above authority, code cities are authorized to impose taxes upon gross revenues earned by utility and service providers within their jurisdictional boundaries, and WHEREAS, the City Council approved Ordinance No. 861, on November 8, 2010, adopting a three percent utility tax rate upon gross revenues derived from telephone and telegraph businesses, electric utilities, natural gas, sewer utility, solid waste and cable service operators, which utility tax is codified at Chapter 5.04 of the Medina Municipal Code; and WHEREAS, the City Council approved Ordinance No. 879 extending the three percent utility tax rate upon gross revenues, but reduced the three percent annual tax rate to zero on January 31, 2013; and WHEREAS, the City Council desires to increase the utility tax rate upon gross revenues from three percent to four percent; and WHEREAS, the City Council desires to amend the City Code relating to the limitation of reducing the annual tax rate to zero on January 31, 2013 by extending the time period for reduction in the tax rate until January 31, 2014; and WHEREAS, state law provides at RCW 35.21.865 that a change in the rate of tax it imposes on the privilege of conducting an electrical energy, natural gas, or telephone business may not take effect before the expiration of sixty days following the enactment of the ordinance establishing the change; and WHEREAS, the adoption of an ordinance pertaining to enforcement relates solely to governmental procedures and contains no substantive standards respecting use or modification of the environment and is therefore exempt from the requirements of the State Environmental Policy Act pursuant to WAC 197-11-800(19). ITEM PH-1/OB-1 2 of 3 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS Section 1. Amendment of Section 5.04.030. Section 5.04.030 of the Medina Municipal Code is hereby amended to read as follows: From and after 12:01 a.m. on January 8, 2011, t))There is levied upon and there shall be collected from every person engaged in carrying on the following business for hire or for sale of a commodity or a service within or partly within the corporate limits of the city the tax for the privilege of so doing business as hereinafter defined. A. Upon every person engaging in or carrying on telephone business there shall be levied a tax equal to ((three)) four percent of the total gross income derived from the operation of such business in the city. In computing the tax imposed under this subsection, there shall be deducted from total gross income the amounts derived from transaction in interstate or foreign commerce and any amounts upon which the city is prohibited from imposing such tax under the Constitution or laws of the United States or the Constitution or laws of the state of Washington. B. Upon every person, firm or corporation engaged alone or in conjunction with another in the business of selling or leasing telephone or telegraph or related communication equipment at retail or to or for the public and thereafter installing, maintaining or repairing the same, a fee equal to ((three)) four percent of the total gross income from such business in the city; provided further, that this fee or tax shall not be imposed on any business otherwise subject to fee or tax under this chapter nor on the business of selling or installing telephone or telegraph or related communication equipment to telephone or telegraph companies taxed under this chapter. C. There is levied a tax on the sale, delivery or distribution of electricity or electrical energy and for the privilege of carrying on said business, such tax to be equal to ((three)) four percent of the total gross revenue derived from sales of such electricity to ultimate users within the city; provided, however, that there shall not be any tax levied for the installation charges of electrical units. D. There is levied a tax on the sale, delivery, distribution or furnishing of natural gas for domestic, business or industrial consumption and for the privilege of carrying on said business, such tax to be equal to ((three)) four percent of the total gross income from such business in the city; provided, however, that there shall not be any tax levied for installation charges of gas energy units. E. There is levied a tax on the business of solid waste collection, transportation, or disposal and for the privilege of carrying on said business, such tax to be equal to ((three)) four percent of the total gross revenue derived from solid waste collection, transportation, or disposal within the city. F. There is levied upon and there shall be collected from every person engaged in the business of providing cable television service for a monetary consideration, within or partly within the corporate limits of the city, an annual tax for the privilege of so doing, such tax to be equal to three)) four percent of the total gross income derived from subscribers’ revenues from such cable television service provided in the city. “Cable television services” means the one-way transmission of video programming and associated nonvideo signals to subscribers together with subscriber interaction, if any, which is provided in connection with video programming. G. Leasehold Excise Tax. Pursuant to the authorization of RCW 82.29A.040, from and after 12:01 a.m. on January 8, 2011, there is hereby imposed a leasehold excise tax on the act or privilege of occupying or using publicly owned real or personal property within the city, through a leasehold interest as defined in RCW 82.29A.020. The tax shall be paid, collected, and remitted to the Washington State Department of Revenue at the time and in the manner prescribed in RCW 82.29A.050, as it now exists or may hereafter be amended. The rate of the leasehold ITEM PH-1/OB-1 3 of 3 excise tax imposed shall be four percent of the taxable rent, as defined in RCW 82.29A.020(2) as it now exists or may hereafter be amended; provided, that the credits specified in RCW 82.29A.120, as it now exists or may hereafter be amended, shall be allowed in determining the tax payable. Leasehold interests exempted by Chapter 82.29A RCW, as it now exists or may hereafter be amended, shall be exempt from the leasehold excise tax imposed pursuant to this section. The annual tax rate of ((three)) four percent of the total gross income shall be reduced to zero on January 31, ((2013)) 2014. Section 2. Referendum authorized. A referendum petition to repeal this ordinance may be filed with the City Clerk within seven days of passage of this ordinance. Within ten days of such filing, the City Clerk shall confer with the petitioner concerning form and style of the petition, issue the petition an identification number, and secure an accurate, concise, and positive ballot title from the designated local official. The petitioner shall have thirty (30) days in which to secure the signatures of not less than fifteen (15) percent of the registered voters of the city, as of the last municipal general election, upon petition forms that contain the ballot title and the full text of the measure to be referred. The City Clerk shall verify the sufficiency of the signatures on the petition and, if sufficient valid signatures are properly submitted, shall certify the referendum measure to the next election ballot within the city or at a special election ballot as provided pursuant to RCW 35.17.260(2). Except as otherwise provided herein, all provisions set forth at RCW 35.17.250 through RCW 35.17.360 that are applicable to the character and form for an initiative petition, to the examination and certification thereof, and to the submission to the vote of the people of the ordinance proposed thereby, shall apply to the referendum petition authorized herein and to this ordinance. Section 3. Severability. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of this ordinance. Section 4. Effective date. This ordinance shall take effect on January 14, 2013. ENACTED BY THE CITY COUNCIL ON THIS ___ DAY OF _______, 2012 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE ___ DAY OF _______, 2012. Michael Luis, Mayor Approved as to form: Attest: Kari Sand, City Attorney Rachel Baker, City Clerk Medina City Council Regular Meeting ITEM Monday, November 13, 2012 AGENDA BILL Subject: 2013 Property Tax Levy Resolution Category: Consent Ordinance Public Hearing City Council Business Resolution Other – Discussion Prepared By: Nancy Adams, Finance Director Pursuant to RCW 84.55, the City is required to certify the estimated property tax to be levied by the King County Assessor’s Office. City Council draft budget includes new construction, allowable one percent increase, based on the 2012 assessment, and allowable refunds. The total estimated levy based on King County Assessors estimates is $2,482,185. 2,436,004 2012 highest lawful levy 24,360 1% allowable increase 8,546 new construction 3,275 “refunds” per King County 10,000 possible increase in value in state-assessed property (estimate) 2,482,185 total recommended levy for 2012 Attachment(s): 1 2013 Property Tax Levy Resolution 2 King County Ordinance 2152 property tax levy form 3 Preliminary Levy Limit Worksheet – 2013 Tax Roll Budget/Fiscal Impact: $2,482,185 estimated property tax revenues in 2013 Staff Recommendation: Hold public hearing and approve resolution City Manager Approval: Proposed Council Motion: I move approval of the resolution adopting the 2013 property tax levy for the City of Medina setting forth the estimated levy amount. ITEM PH-2/OB-2 11/08/12 12:15 PM LevyLimitWS.doc PRELIMINARY LEVY LIMIT WORKSHEET – 2013 Tax Roll TAXING DISTRICT: City of Medina The following determination of your regular levy limit for 2013 property taxes is provided by the King County Assessor pursuant to RCW 84.55.100. Annexed to Library District (Note 1) Estimated Library rate: 0.50000 Using Limit Factor For District Calculation of Limit Factor Levy Using Implicit Price Deflator 2,436,004 Levy basis for calculation: (2012 Limit Factor) (Note 2) 2,436,004 1.0100 x Limit Factor 1.0295 2,460,364 = Levy 2,507,866 7,984,732 Local new construction 7,984,732 0 + Increase in utility value (Note 3) 0 7,984,732 = Total new construction 7,984,732 1.07032 x Last year’s regular levy rate 1.07032 8,546 = New construction levy 8,546 2,468,910 Total Limit Factor Levy 2,516,412 Annexation Levy 0 Omitted assessment levy (Note 4) 0 2,468,910 Total Limit Factor Levy + new lid lifts 2,516,412 2,275,974,267 ÷ Regular levy assessed value less annexations 2,275,974,267 1. 08477 = Annexation rate (cannot exceed statutory maximum rate) 1.10564 0 x Annexation assessed value 0 0 = Annexation Levy 0 Lid lifts, Refunds and Total 0 + First year lid lifts 0 2, 468,910 + Limit Factor Levy 2,516,412 2, 468,910 = Total RCW 84.55 levy 2,516,412 3, 275 + Relevy for prior year refunds (Note 5) 3,275 2, 472,185 = Total RCW 84.55 levy + refunds 2,519,687 Levy Correction: Year of Error ______ (+or-) 2, 472,185 ALLOWABLE LEVY (Note 6) 2,519,687 Increase Information (Note 7) 1. 08621 Levy rate based on allowable levy 1.10708 2, 436,473 Last year’s ACTUAL regular levy 2,436,473 23, 891 Dollar increase over last year other than N/C – Annex 71,393 0. 98% Percent increase over last year other than N/C – Annex 2.93% Calculation of statutory levy Regular levy assessed value (Note 8) 2,275,974,267 x Maximum statutory rate 3.10000 Maximum statutory levy 7,055,520 Omitted assessments levy 0 Maximum statutory levy 7,055,520 Limit factor needed for statutory levy Not usable ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX IS PAYABLE. Please read carefully the notes on the reverse side. ITEM PH-2/OB-2 ITEM PH-2 OB-2 CITY OF MEDINA RESOLUTION NO. ______ A RESOLUTION OF THE CITY OF MEDINA CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE LEVIED ON THE ASSESSED VALUATION OF THE PROPERTY WHITHIN THE CITY FOR THE YEAR 2013. WHEREAS, the City Council of the City of Medina attest that the population of the City is less than ten thousand; and WHEREAS, the City Council has properly given notice of the public hearing held November 13, 2012 to consider the City’s current expense budget for the 2013 calendar year, pursuant to RCW 84.55.120; and WHEREAS, the City Council, after hearing, and after duly considering all relevant evidence and testimony presented, has determined that the City of Medina requires a regular levy in the amount of $2,482,185, which includes a 1% increase in property tax revenue from the previous year, as well as amounts resulting from the addition of new construction and improvements to property, and any possible increase in the value of state-assessed property, and amounts authorized by law as a result of any annexations that have occurred and refunds made, in order to discharge the expected expenses and obligations of the City and in its best interest; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Medina that an increase in the regular property tax levy is hereby authorized for the 2013 levy in the amount of $23,891 which is a percentage increase of .98% from the previous year. This increase is exclusive of additional revenue resulting from the addition of new construction and improvements to property and any increase in the value of state assessed property, and any additional amounts resulting from any annexations that have occurred and refunds made. PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 13th DAY OF NOVEMBER 2012 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 13th DAY OF NOVEMBER 2012. Michael Luis, Mayor Approved as to form: Attest: Kari Sand, City Attorney Rachel Baker, City Clerk Medina City Council Meeting ITEM PH-3 OB-3 Monday, November 13, 2012 AGENDA BILL Subject: 2013 Final Budget Category: Consent Ordinance Public Hearing City Council Business Resolution Other - Discussion Prepared By: Nancy Adams, Finance Director History and Background Information: June 11 Regular Meeting: Public Hearing to consider the 2013-2018 Six Year Capital Improvement and Transportation Plan. July 23 Study Session: Council discussion on: services and staffing levels; 2012 and 2013 Budget Overview; and 2013 Budget Calendar. August 13 Regular Meeting: Introductory Public Hearing for 2013 Budget Preparation to receive input on priorities in areas of programs, services, potential revenues and/or potential cuts prior to the development of Preliminary 2013 Budget. 2012 reporting and 2013 labor increases were discussed. September 10 Regular Meeting: 2013 Preliminary balanced budget was presented to the City Council and public, including detailed budget worksheets by department with 2013 budget assumptions. 2012 Revenue and Expense projections were provided. September 24 Study Session: 2013 Preliminary balanced budget was reviewed in detail. Potential reductions and revenue options, detailed worksheet questions, and 2012 forecast were discussed. October 8 Regular Meeting: Council held a second public hearing on the 2013 Budget. Council Policy direction from September 24th was incorporated into the 2013 Budget which was reviewed along with 2012 Forecast Projections. 2013 Budget Assumptions were included in the Budget Message Attachment. Key Points: 1% Property Tax increase, including new construction per King County Assessor’s Office. Utility Tax and Franchise Fee increase from 3% to 4% for one year. General Fund operating balances will be maintained at a level of 25% of General Fund Expenditures per Financial Policies. Transfer $110,000 in Real Estate Excise Tax from Capital to Street for Street Operations. Transfer $200,000 from Capital Reserve Fund to Capital Fund for one time capital outlay for Shop storage. The City will have a $1,876,380 Capital Reserve Ending Fund Balance for 2013. Attachments: 1. 2013 Budget Ordinance 2. Comparative Summary by Fund 3. Budget line item detail Budget/Fiscal Impact: NA Staff Recommendation: Adopt 2013 Budget Ordinance City Manager Approval: Proposed Council Motion: I move approval of Ordinance ______adopting the 2013 Budget for the City of Medina setting forth the summary of estimated revenues and expenditures for each fund and the 2013 salary schedule.” ITEM PH-3 OB-3 Ordinance No. CITY OF MEDINA ORDINANCE NO. ______ AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2013, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND THE 2013 SALARY SCHEDULE. WHEREAS, State law requires the City to adopt a budget and provides procedures for the filing of a budget, deliberations, public hearings, and final fixing of the budget, and WHEREAS, a preliminary proposed budget for 2013 has been prepared and filed with the City Clerk, and WHEREAS, the City of Medina City Council held a public hearing on August 13, 2012 to gather input prior to starting the 2013 budget process, and another public hearing for the preliminary proposed budget on October 8, 2012 and two more public hearings on November 13, 2012 for the 2013 Property Tax Levy and the final 2013 proposed budget, and deliberated and considered the preliminary proposed budget, and WHEREAS, the preliminary proposed final budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Medina for the purposes and estimated expenditures set forth necessary to carry on the services and needs of the City of Medina for the calendar year 2013. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2013, is approved on the 13th day of November, 2012 after the notice of hearings and after the preliminary budget having been filed with the City Clerk as required by law. SECTION 2. Estimated resources for each separate fund of the City of Medina, and aggregate expenditures for all such funds for the year 2013 are set forth in a summary form below, and are hereby appropriated for expenditure at the fund level during the year 2013 as set forth in the 2013 Budget. ITEM PH-3 OB-3 Ordinance No. ____ General Street Tree Capital Capital Total Fund Fund Fund Projects Fund Reserve All Funds Beginning Fund Balance $1,870,338 $ 128,466 $ 35,556 $ 201,436 2,076,380 $4,312,175 Revenues $5,122,519 $ 162,901 $ 0 $ 700,717 $ 0 $5,986,137 Transfers In $ 0 $ 110,000 $ 0 $ 200,000 $ 0 $ 310,000 Total Resources $5,122,519 $ 272,901 $ 0 $ 900,717 $ 0 $6,296,137 Expenditures $5,226,150 $ 383,419 $ 0 $ 897,210 $ 0 $6,506,779 Transfers Out $ 0 $ 0 $ 110,000 $ 200,000 $ 310,000 Total Uses $5,226,150 $ 383,419 $ 0 $ 1,007,210 $ 200,000 $6,816,779 Ending Fund Balance $1,766,708 $ 17,948 $ 35,556 $ 94,943 $1,876,380 $3,791,533 SECTION 3. The 2012 Salary Schedule for authorized positions is attached as Attachment A, as the 2012 labor contract negotiations were not finalized until November 13, 2012. The 2013 Salary Schedule for authorized persons is attached as Attachment B and includes the negotiated contracted rates for 2013. SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1ST DAY OF JANUARY 2013. PASSED BY THE MEDINA CITY COUNCIL ON THE 13th DAY OF November 2012. Michael Luis, Mayor Approved as to form: Attest: Kari Sand, City Attorney Rachel Baker, City Clerk Passed: Published: Eff Date: ITEM PH-3 OB-3 Ordinance No. ____ SUMMARY OF ORDINANCE NO. _______ of the City of Medina, Washington On November 13, 2012 the City Council of the City of Medina, Washington, approved Ordinance No. _____, the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2013, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2013 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 13, 2012 Rachel Baker, City Clerk ITEM PH-3 OB-3 City of Medina Ordinance Number ____ Attachment A 2012 Salary Schedule The following 2012 salary ranges for city employees were adopted by Council on November 13, 2012: Exempt Employees: FTE Minimum Midpoint Maximum Building Official 1 $6,185 $ 6,959 $ 7,732 City Clerk 1 $5,255 $ 5,913 $ 6,569 City Manager 1 $9,230 $10,383 $11,537 Dir of Development Services 1 $7,127 $ 8,017 $ 8,908 Dir of Public Works 1 $7,127 $ 8,017 $ 8,908 Finance Director 1 $6,586 $ 7,244 $ 8,541 Police Chief 1 $7,981 $ 8,979 $ 9,977 Police Lieutenant 1 $7,066 $ 7,950 $ 8,833 Collective Bargaining Agreement between City of Medina and City of Medina Patrol Officers: FTE Step A Step B Step C Step D Patrol Officer A 1 $5,126 $5,428 $5,729 $6,032 Patrol Officer B $5,187 $5,489 $5,790 $6,093 Patrol Officer C 1 $5,307 $5,609 $5,911 $6,212 Patrol Officer D 4 $5,428 $5,729 $6,032 $6,333 Police Sergeant A 1 $6,041 $6,370 $6,706 $7,050 Police Sergeant B $6,161 $6,490 $6,826 $7,171 Public, Professional, and Office-Clerical Employees and Drivers Union, Local 763 Representing Public Works Employees): FTE Step A Step B Step C Step D Maintenance Worker 3 $4,307 $4,508 $4,792 $5,048 Maintenance Supervisor 1 $5,296 $5,591 $5,890 $6,205 Public, Professional, and Office-Clerical Employees and Drivers Union, Local 763 Representing Office-Clerical Employees): FTE Step A Step B Step C Step D Administrative Assistant 1 $ 4,352 $ 4,537 $ 4,794 $ 5,058 Development Svcs Coordinator 1 $ 4,441 $ 4,575 $ 4,817 $ 5,071 Information Systems Coordinator 1 $ 4,352 $ 4,537 $ 4,794 $ 5,058 Police Administrative Specialist 1 $ 4,352 $ 4,537 $ 4,794 $ 5,058 Police Records Manager 1 $ 4,349 $ 4,605 $ 4,860 $ 5,058 ITEM PH-3 OB-3 City of Medina Ordinance Number ____ Attachment B 2013 Salary Schedule The following 2013 salary ranges for city employees shall be as follows: Exempt Employees: FTE Minimum Midpoint Maximum Building Official 1 $6,345 $ 7,140 $ 7,933 City Clerk 1 $5,392 $ 6,067 $ 6,740 City Manager 1 $9,230 $10,383 $11,537 Dir of Development Services 1 $7,312 $ 8,225 $ 9,140 Dir of Public Works 1 $7,312 $ 8,225 $ 9,140 Finance Director 1 $6,757 $ 7,412 $ 8,763 Police Chief 1 $8,189 $ 9,212 $ 10,236 Police Lieutenant 1 $7,250 $ 8,157 $ 9,063 Collective Bargaining Agreement between City of Medina and City of Medina Patrol Officers: FTE Step A Step B Step C Step D Patrol Officer A 1 $5,259 $5,569 $5,878 $6,189 Patrol Officer B $5,322 $5,632 $5,941 $6,251 Patrol Officer C 1 $5,445 $5,755 $6,065 $6,374 Patrol Officer D 4 $5,569 $5,878 $6,189 $6,498 Police Sergeant A 1 $6,198 $6,536 $6,880 $7,233 Police Sergeant B $6,322 $6,659 $7,003 $7,357 Public, Professional, and Office-Clerical Employees and Drivers Union, Local 763 Representing Public Works Employees): FTE Step A Step B Step C Step D Maintenance Worker 3 $4,419 $4,625 $4,917 $5,179 Maintenance Supervisor 1 $5,434 $5,736 $6,043 $6,366 Public, Professional, and Office-Clerical Employees and Drivers Union, Local 763 Representing Office-Clerical Employees): FTE Step A Step B Step C Step D Administrative Assistant 1 $ 4,465 $ 4,655 $ 4,919 $ 5,190 Development Svcs Coordinator 1 $ 4,556 $ 4,694 $ 4,942 $ 5,203 Information Systems Coordinator 1 $ 4,465 $ 4,655 $ 4,919 $ 5,190 Police Administrative Specialist 1 $ 4,465 $ 4,655 $ 4,919 $ 5,190 Police Records Manager 1 $ 4,462 $ 4,725 $ 4,986 $ 5,190 2012 Forecast and 2013 Budget Overview Council Meeting November 13, 2012 GENERAL FUND OVERVIEW General Fund 2012 Budget 2012 Forecast 2013 Budget Preliminary)2012 REVENUE FORECAST: Beg. Fund Balance 1,771,945$ 1,771,945$ 1,870,338$ Assumes decrease in Sales Tax Revenue of ($420,000) Revenue 5,198,627$ 5,181,830$ 5,122,519$ Assumes increase in Development Revenue of $450,000 Operating Transfers - In -$ -$ -$ Assumes decrease in Fines, Forfeitures Revenue of ($45,000) Expenditures 5,056,868$ 4,993,437$ 5,226,150$ Operating Transfers - Out 90,000$ 90,000$ -$ Ending Fund Balance 1,823,704$ 1,870,338$ 1,766,708$ 2012 EXPENSE FORECAST Assumes decrease of ($63,431) in Gen. Fund Expenditures for 2012 Street, Tree 2012 Budget 2012 Forecast Preliminary) -Police Officer vacancy for part of year Beg. Fund Balance 115,790$ 115,790$ 164,022$ Revenue 169,891$ 131,705$ 162,901$ 2013 GENERAL FUND BUDGET ASSUMPTIONS: (PRELIMINARY) Operating Transfers - In 290,000$ 290,000$ 110,000$ Revenue: Expenditures 444,700$ 373,473$ 383,419$ Assumes 4% Utility Tax & Franchise Fee Rate (Increase of $114,900 over 2012 Budget) Operating Transfers - Out -$ -$ -$ Assumes Sales Tax at $900,000 (Decrease of $220,000) Ending Fund Balance 130,981$ 164,022$ 53,504$ Expense: Capital Fund 2012 Budget 2012 Forecast 2013 Budget Preliminary) Assumes Direct Labor Increase: $69,293 (COLA 2.6%, Medical, Benefit, Retirement Rate Increases) Assumes Flat Staffing Levels Beg. Fund Balance 404,028$ 404,028$ 201,436$ Assumes $55,135 Direct Labor Shift into General from Street Fund for % Labor allocation revision Revenue 806,285$ 708,532$ 700,717$ Assumes Development Consultant Expense Increase: $76,500 Operating Transfers - In -$ -$ 200,000$ Assumes Camera System Component Replacement: $39,000 Expenditures 849,285$ 711,124$ 897,210$ 2013 RESOURCES, REVENUES AND EXPENSES: (PRELIMINARY) Operating Transfers - Out 200,000$ 200,000$ 110,000$ $1,870,338 2013 Beginning Fund Balance Ending Fund Balance 161,028$ 201,436$ 94,943$ ($1,383,232) 2013 25% Minimum Fund Balance per Policy, JAG (Jail) Reserve 487,106 2013 Unrestricted Fund Balance Capital Fund Reserve 2012 Budget 2012 Forecast 2013 Budget Preliminary)Revenue/Expense (Gap): ($103,631) Beg. Fund Balance 2,076,380$ 2,076,380$ 2,076,380$ We will use $103,631 of Unrestricted Fund Balance to fund the 2013 Revenue/Expense Gap Operating Transfers - Out -$ -$ 200,000$ The 2013 Budget Preserves 25% in General Fund per Financial Policy Ending Fund Balance 2,076,380$ 2,076,380$ 1,876,380$ TOTAL ALL FUNDS 2012 Budget 2012 Forecast 2013 Budget Preliminary)2013 CAPITAL FUND AND CAPITAL RESERVE FUND: Beg. Fund Balance 4,368,143$ 4,368,143$ 4,312,175$ 2013 Capital Revenue is decreased by $105,568 due to King County Flood/Conservation Grant Revenue 6,174,803$ 6,022,067$ 5,986,137$ (Flood Grant Revenue is ending in 2013). Operating Transfers - In 290,000$ 290,000$ 310,000$ 2013 Capital REET Revenue assumes flat to 2012 Expenditures 6,350,853$ 6,078,035$ 6,506,779$ Operating Transfers - Out 290,000$ 290,000$ 310,000$ $200,000 will be transferred from the Capital Reserve Fund to the Capital Project Fund for the Ending Fund Balance 4,192,093$ 4,312,175$ 3,791,533$ Shop Storage Project 11/13/12 2013 Budget: View of Major Funds 2013 Comparative Summary by Fund November 13, 2012 Draft 11/13/2012 2013 2013 2013 2009 2010 2011 2012 2012 Preliminary $% DESCRIPTION Actual Actual Actual Budget Forecast Budget Change Change GENERAL FUND BEGINNING FUND BALANCE 3,163,000$ 2,324,925$ 1,535,673$ 1,771,945$ 1,771,945$ 1,870,338$ 98,393$ 5.55% REVENUES 4,365,285 4,482,868 5,082,997 5,198,627 5,181,830 5,122,519 (76,108)$ -1.46% OPERATING TRANSFERS-IN - - - - - - -$ 0.00% EXPENDITURES 4,593,360 4,725,358 4,601,724 5,056,868 4,993,437 5,226,150 169,282 3.35% OPERATING TRANSFERS-OUT 610,000 546,762 245,000 90,000 90,000 - (90,000) -100.00% ENDING FUND BALANCE 2,324,925$ 1,535,673$ 1,771,945$ 1,823,704$ 1,870,338$ 1,766,708$ (56,997)$ -3.13% STREET FUND BEGINNING FUND BALANCE 79,639$ 93,420$ 131,255$ 88,334$ 88,334$ 128,466$ 40,132$ 45.43% REVENUES 139,285 64,330 112,320 168,891 123,605 162,901 (5,990)$ -3.55% OPERATING TRANSFERS-IN 280,000 328,000 245,000 290,000 290,000 110,000 (180,000)$ -62.07% EXPENDITURES 405,505 354,494 400,241 444,700 373,473 383,419 (61,281) -13.78% OPERATING TRANSFERS-OUT - - - - - - - 0.00% ENDING FUND BALANCE 93,420$ 131,255$ 88,334$ 102,525$ 128,466$ 17,948$ (84,577)$ -82.49% TREE FUND BEGINNING FUND BALANCE 16,932$ 23,770$ 24,674$ 27,456$ 27,456$ 35,556$ 8,100$ 29.50% REVENUES 9,700 1,082 4,400 1,000 8,100 - (1,000)$ -100.00% OPERATING TRANSFERS-IN - - - - - - -$ 0.00% EXPENDITURES 2,862 178 1,618 - - - - 0.00% OPERATING TRANSFERS-OUT - - - - - - - 0.00% ENDING FUND BALANCE 23,770$ 24,674$ 27,456$ 28,456$ 35,556$ 35,556$ 8,100$ 28.46% CAPITAL PROJECTS FUND BEGINNING FUND BALANCE 1,488,808$ 1,544,616$ 1,561,782$ 404,028$ 404,028$ 201,436$ (202,592)$ -50.14% REVENUES 494,903 438,661 936,948 806,285 708,532 700,717 (105,568) -13.09% OPERATING TRANSFERS-IN 330,000 218,762 200,000 - - 200,000 200,000 0.00% EXPENDITURES 769,095 640,256 2,294,702 849,285 711,124 897,210 47,925 5.64% OPERATING TRANSFERS-OUT - - - 200,000 200,000 110,000 (90,000) -45.00% ENDING FUND BALANCE 1,544,616$ 1,561,783$ 404,028$ 161,028$ 201,436$ 94,943$ (66,085)$ -41.04% CAPITAL FUND RESERVE BEGINNING FUND BALANCE 2,276,380$ 2,276,380$ 2,276,380$ 2,076,380$ 2,076,380$ 2,076,380$ -$ 0.00% OPERATING TRANSFERS-IN -$ -$ -$ -$ -$ -$ -$ 0.00% OPERATING TRANSFERS-OUT -$ -$ 200,000$ -$ -$ 200,000$ 200,000$ 0.00% ENDING FUND BALANCE 2,276,380$ 2,276,380$ 2,076,380$ 2,076,380$ 2,076,380$ 1,876,380$ (200,000)$ -9.63% TOTAL ALL FUNDS BUDGET BEGINNING FUND BALANCE 7,024,759$ 6,263,111$ 5,529,764$ 4,368,143$ 4,368,143$ 4,312,175$ (55,968)$ -1.28% REVENUES 5,009,173 4,986,940 6,136,665 6,174,803 6,022,067 5,986,137 (188,666) -3.06% OPERATING TRANSFERS-IN 610,000 546,762 445,000 290,000 290,000 310,000 20,000 6.90% EXPENDITURES 5,770,822 5,720,286 7,298,285 6,350,853 6,078,035 6,506,779 155,926 2.46% OPERATING TRANSFERS-OUT 610,000 546,762 445,000 290,000 290,000 310,000 20,000 6.90% ENDING FUND BALANCE 6,263,110$ 5,529,765$ 4,368,143$ 4,192,092$ 4,312,175$ 3,791,533$ (400,560)$ -9.56% CITY OF MEDINA 2013 Revenue Budget November 13, 2012 PRELIMINARY DRAFT 11/13/12 5 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Budget OCT YTD Forecast Budget Comments: GENERAL FUND - REVENUES PROPERTY & SALES TAX 001 000 000 311 10 00 00 General Property Taxes 2,204,458 2,214,622 2,263,257 2,411,928 2,446,268 2,064,070 2,446,268 2,482,185 KC Assessor's estimate includes 1% and includes new construction 001 000 000 313 10 00 00 Local Retail Sales & Use Tax 1,599,044 1,140,321 992,217 1,160,806 1,120,000 580,843 700,000 900,000 Decrease based on lower 2012 actuals 001 000 000 313 71 00 00 Criminal Justice Funding 70,187 59,045 56,912 59,469 57,646 50,520 58,654 58,654 MRSC guidance TOTAL PROPERTY & SALES TAX 3,873,690 3,413,988 3,312,387 3,632,202 3,623,914 2,695,433 3,204,922 3,440,839 BUSINESS & OCCUPATION-UTILITY TAX 001 000 000 316 41 00 00 Electric - Puget Sound Energy - - - 66,314 100,043 87,872 88,818 110,800 001 000 000 316 43 00 00 Gas - Puget Sound Energy - - - 66,314 100,043 87,873 88,819 110,800 001 000 000 316 45 00 00 Garbage - Allied Waste - - - - - - - - 001 000 000 316 46 00 00 Cable - Comcast - - - 28,135 34,947 22,976 37,481 45,095 001 000 000 316 47 00 00 Telephone - Landline Qwest, TW Telecom - - - 8,040 9,746 9,258 10,758 13,421 001 000 000 316 49 00 00 Cellular Phone - Other (All Carriers)- - - 14,503 17,786 26,741 30,416 37,944 001 000 000 317 20 00 00 Leasehold Excise Tax - - - 678 - 699 - - BUSINESS LICENSE/PERMITS-FRANCHISE FEES - - - 001 000 000 321 91 00 00 Franchise Fees - Water/Sewer COB, Cable Comcast - - - 61,833 74,128 100,481 107,841 133,534 TOTAL UTILITY TAX & FRANCHISE FEES - - - 245,816 336,693 335,900 364,133 451,594 2013: Assumes 4% Utility Tax and 4% Franchise Fees (Q1 Receipts at 3%) LICENSES & PERMITS 001 000 000 322 10 00 00 Building Permits 680,343 256,115 353,056 417,174 447,500 535,524 650,000 421,500 based on a decrease in project valuation (permit activity anticipated to be about the same); add CC fee 001 000 000 322 11 00 00 Building Permit - Technology Fee - - - 7,228 7,500 7,195 9,300 9,000 001 000 000 322 30 00 00 Animal Licenses 1,158 1,000 1,101 815 800 476 720 720 001 000 000 322 85 00 00 Special Event Permits 50 50 300 150 200 400 400 350 001 000 000 322 90 00 00 Other Non Bus. Licenses & Permits (Gun Permits)1,032 972 419 282 275 432 432 396 TOTAL LICENSES & PERMITS 682,583 258,136 354,876 425,649 456,275 544,027 660,852 431,966 INTERGOVERNMENTAL 001 000 000 331 17 20 11 Fed'l Grant-Homeland Sec I-Direct 16,586 15,274 - - - - - - 001 000 000 331 17 20 12 Fed'l Grant-Homeland Sec II-Direct 2,724 - - - - - - - 001 000 000 331 17 20 14 E09-178 Fed'l Grant-Homeland Security - 2,516 - 17,978 - - - - No Homeland Security Grant money identified at this time. 001 000 000 333 97 04 20 Fed'l Grant-2009 EMPG Grant Indirect - 3,741 20,852 - - - - - 001 000 000 333 97 04 21 E10-258 Fed'l EMPG Grant Indirect - - - 15,025 - - - - 001 000 000 333 97 04 22 E12-103 Fed'l EMPG Grant Indirect - - - 18,154 18,154 18,154 - 2012 Grant fully awarded in 2012 001 000 000 333 97 04 23 E12-332 Fed'l EMPG Grant (to be awarded) - - - - 15,953 - 4,000 14,194 2013: E12-332 Grant was not awarded until mid year. Majority will be reimb in 2013 001 000 000 334 00 31 20 State Grant-Secretary of State 9,573 - - - - - - - 001 000 000 334 01 10 00 State Grant-Crim Just Training 41,760 13,754 46,697 1,760 - - - 15,000 One Officer at the Academy 001 000 000 334 01 80 00 State Grant-FEMA 2006 34,285 - - -- - - - 001 000 000 334 03 10 00 Shoreline Master Program Grant - - 67,267 32,731 16,393 22,876 22,876 - Shoreline Master Program Grant 001 000 000 334 03 50 00 State Grant-Traffic Safety Comm - - - 500 - - - 001 000 000 336 06 21 00 MVET-Criminal Justice-Pop.1,000 1,000 1,000 1,000 1,000 1,000 1,000 966 Reduced by 3.4% per MRSC guidance 001 000 000 336 06 26 00 Criminal Justice-Special 2,347 2,791 4,820 2,490 2,893 2,849 2,849 2,400 MRSC guidance 001 000 000 336 06 51 00 DUI/Other Criminal Justice 533 967 551 627 728 555 606 606 MRSC guidance 001 000 000 336 06 94 00 Liquor Excise Tax 14,199 10,692 14,717 14,578 15,791 10,939 10,939 - Legislative changes in 2012 -State took excise tax from cities, incr in liquor profits 001 000 000 336 06 95 00 Liquor Control Board Profits 19,938 24,082 23,757 20,694 16,838 22,904 22,904 24,803 AWC Worksheets (Legislative changes adopted in 2012) 001 000 000 337 07 00 00 JAG Jail Proceeds Restricted Revenue - 76,694 - - - - 001 000 000 338 19 10 00 Clyde Hill-Bldg Official - 14,867 20,545 21,978 23,000 19,681 21,000 22,050 Similar permit activity with 5% rate increase 001 000 000 338 21 00 00 Hunts Point Police Contract 249,926 186,567 251,996 156,164 250,000 100,015 224,230 258,621 2013 estimate 001 000 000 338 21 00 20 WCIA -Lexipol - - - 1,000 - - - 001 000 000 338 23 00 00 Detention/Correction-Jail 12,656 - 42,795 11,357 12,764 4,898 11,200 11,200 Assumes 2012 levels 001 000 000 339 21 68 03 Police ARRA Stimulus Grant - - 9,960 - - - - - TOTAL INTERGOVERNMENTAL 405,528 352,945 504,956 297,882 373,514 203,871 339,758 349,840 CITY OF MEDINA 2013 Revenue Budget November 13, 2012 PRELIMINARY DRAFT 11/13/12 6 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Budget OCT YTD Forecast Budget Comments: CHGS FOR GOODS AND SERVICES 001 000 000 341 99 00 00 Passport & Naturalization Fees 10,011 7,686 8,526 7,330 8,100 6,917 7,200 6,000 Assumes acceptance of one application per business day per week. 001 000 000 342 10 00 00 Law Enforcement Services 2,199 943 3,229 1,287 2,000 1,134 1,500 2,000 001 000 000 345 81 00 00 Zoning & Subdivision Fees - - - 104,606 49,000 192,734 190,000 111,800 Decrease in large projects from 2012; add cc 001 000 000 345 83 00 00 Plan Inspection & Review Fees - - - - - - - - 001 000 000 345 86 00 00 SEPA Related Mitigation Fees - - - - - - - - 001 000 000 345 89 00 00 Other Planning & Development Fees - - - 169,972 175,000 287,487 287,487 203,300 Decrease in large projects from 2012; add cc 001 000 000 347 60 00 00 Program Fees 415 50 - - - - - - TOTAL CHGS FOR GOODS/SERVICES 12,625 8,678 11,755 283,195 234,100 488,272 486,187 323,100 FINES & FORFEITURES 001 000 000 353 10 00 00 Municipal Court-Traffic Infrac 115,334 112,635 102,746 77,273 110,000 50,525 65,000 65,000 Assumes 2012 levels TOTAL FINES & FORFEITURES 115,334 112,635 102,746 77,273 110,000 50,525 65,000 65,000 MISCELLANEOUS REVENUE 001 000 000 361 11 00 00 Investment Interest 174,646 46,692 16,736 9,308 12,000 6,456 7,806 8,000 Assumes 2012 levels 001 000 000 361 40 00 00 Sales Interest 5,091 3,732 1,385 858 1,000 244 500 500 Assumes 2012 levels 001 000 000 362 20 00 00 Equipment Lease (Long Term)- - - - - - - - 001 000 000 362 50 00 00 Wireless Commun. Facility Leases - - - 17,280 47,280 20,298 47,280 47,280 ATC Wireless: 10 yr lease $17,280 / Independent Towers Fairweather $30K 001 000 000 363 00 00 00 Insurance Recoveries - 6,353 - 642 - - - - 001 000 000 367 00 00 00 Park Donations 600 - - - - - - 001 000 000 367 11 00 00 Contributions/Donations 3,085 (375) - 600 500 - 500 500 001 000 000 369 10 00 00 Sale of Scrap & Junk - - - 55 100 - 100 100 001 000 000 369 30 00 00 Confiscated-Drug Seizure 3,630 - 4,566 - - 33 33 50 001 000 000 369 30 00 10 Confiscated Property-Auction 594 2,310 597 - - 19 19 50 001 000 000 369 81 00 00 Petty Cash-Overage/Shortages 4 - 1 - - - - - 001 000 000 369 90 00 00 Other 17,705 2,084 759 3,924 1,400 77 300 300 Moved fingerprinting to Law Enforcement Services 001 000 000 369 90 00 05 Other-Cd's 21 10 - - - - - - 001 000 000 369 90 00 10 Other-Copies 1,081 879 521 1,263 900 920 900 900 Assumes 2012 levels 001 000 000 369 90 00 15 Other-Fingerprinting 96 96 160 360 250 200 250 250 Assumes 2012 levels 001 000 000 369 90 00 25 Other-Maps 45 45 72 74 25 40 50 50 Assumes 2012 levels 001 000 000 369 90 00 35 Other-Notary 272 464 546 544 550 430 550 550 Assumes 2012 levels 001 000 000 369 90 00 40 Other-Postage 410 18 32 36 50 9 50 50 Assumes 2012 levels 001 000 000 369 90 00 45 Other-Reports 140 96 83 94 75 68 100 100 Assumes 2012 levels TOTAL MISCELLANEOUS REVENUES 207,420 62,403 25,458 35,040 64,130 28,794 58,438 58,680 NONREVENUES - 001 000 000 389 00 00 00 Other Non-Revenues (Advance Deposits) 259,269 - 3,168 36,550 - - - - Moved Development Revenue tocorrect BARS Revenue Accounts 001 000 000 389 00 00 20 Building Inspector - 2,068 296 - - - - - Moved Development Revenue tocorrect BARS Revenue Accounts 001 000 000 389 00 00 30 Building Official - 6,720 3,131 - - - - - Moved Development Revenue tocorrect BARS Revenue Accounts 001 000 000 389 00 00 50 Engineer - 117,711 116,096 - - - - - Moved Development Revenue tocorrect BARS Revenue Accounts 001 000 000 389 00 00 60 Landscape Architect - 15,434 16,618 - - - - - Moved Development Revenue tocorrect BARS Revenue Accounts 001 000 000 389 00 00 70 Planner - 14,566 31,333 - - - - - Moved Development Revenue to correct BARS Revenue Accounts 001 000 000 389 00 00 80 Public Works Director - - 50 -- - - - Moved Development Revenue to correct BARS Revenue Accounts TOTAL NONREVENUES 259,269 156,499 170,691 36,550 - - - - DISPOSITION OF CAPITAL ASSETS 001 000 000 395 10 00 10 Proceeds From Sales of Capital Assets - - - 49,390 - 2,540 2,540 1,500 2012: surplus of police vehicle / 2013: May surplus older vehicle in 2013 TOTAL DISPOSITION OF CAPITAL ASSETS - - - 49,390 - 2,540 2,540 1,500 TOTAL GENERAL FUND REVENUE 5,556,448 4,365,285 4,482,868 5,082,997 5,198,627 4,349,362 5,181,830 5,122,519 CITY OF MEDINA 2013 Revenue Budget November 13, 2012 PRELIMINARY DRAFT 11/13/12 7 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Budget OCT YTD Forecast Budget Comments: CITY STREET FUND INTERGOVERNMENTAL REVENUE 101 000 000 334 03 60 00 Nat'l Pollution Discharge Elim - 75,000 - 50,000 77,877 - 35,000 92,877 2013: carry over of Grant plus $50,000 101 000 000 334 03 61 00 WA DOT SR520 GCA 6496 - 19,000 29,758 29,758 6,000 2013 WA DOT GCA 6496 SR520 Project 101 000 000 334 03 62 00 WA DOT GCA 6774 Floating Bridge/Landing - 10,000 - - 4,000 2013 Placeholder- WA DOT GCA 6774 Floating Bridge/Landing Project 101 000 000 336 00 87 00 Motor Fuel Tax(Unrestricted)67,544 64,285 64,330 62,320 62,014 50,296 58,847 60,024 Assumes 2.1% growthover 2012 MRSC recommendations TOTAL INTERGOVERNMENTAL 67,544 139,285 64,330 112,320 168,891 80,054 123,605 162,901 OPERATING TRANSFERS 101 000 000 397 00 10 00 From General Fund 200,000 280,000 328,000 245,000 90,000 75,000 90,000 - Transfer from General Fund to Street Fund 101 000 000 397 00 30 00 From Capital Fund 0 0 0 0 200,000 166,667 200,000 110,000 Transfer from Capital Fund toStreet Fund TOTAL OPERATING TRANSFERS 200,000 280,000 328,000 245,000 290,000 241,667 290,000 110,000 TOTAL CITY STREET FUND 267,544 419,285 392,330 357,320 458,891 321,721 413,605 272,901 TREE FUND MISCELLANEOUS REVENUE 103 000 000 389 00 50 00 Other -Tree Replacement 39,678 9,700 1,082 4,400 1,000 8,100 8,100 - TOTAL MISCELLANEOUS REVENUE 39,678 9,700 1,082 4,400 1,000 8,100 8,100 - TOTAL TREE FUND 39,678 9,700 1,082 4,400 1,000 8,100 8,100 - RESERVE FUND OPERATING TRANSFERS - IN 302 000 000 397 00 10 00 To Reserve Fund 500,000 - - - - - - - TOTAL OPERATING TRANSFERS 500,000 - - - - - - - TOTAL RESERVE FUND 500,000 - - - - - - - CAPITAL PROJECTS FUND TAXES 307 000 000 317 34 00 00 Real Estate Excise Tax 1 207,368 241,869 208,412 453,684 310,000 232,831 292,500 310,000 307 000 000 317 35 00 00 Real Estate Excise Tax 2 207,368 233,483 208,412 453,684 310,000 232,831 292,500 310,000 TOTAL TAXES 414,736 475,353 416,824 907,368 620,000 465,662 585,000 620,000 307 000 000 334 06 91 01 King County Flood Control - - - - 142,717 - 80,000 62,717 Medina Park Water Quality Project - Grant is ending (No expense offset) 307 000 000 334 06 91 02 Property II Levy - 19,550 21,837 29,220 18,400 10,362 18,400 18,000 2012: $18.4K for Trails / 2013: Assumes same as 2012 307 000 000 334 06 91 03 King County Conservation - - - - 25,168 - 25,132 - Medina Park Water Quality Project - Grant is ending (No expense offset) TOTAL INTERGOVERNMENTAL - 19,550 21,837 29,220 186,285 10,362 123,532 80,717 307 000 000 344 10 01 00 NE 12th St/LK WA Blvd Traffic Safety - - - 360 - - - - TOTAL TRANSPORTATION - - - 360 - - - - OPERATING TRANSFERS - IN 307 000 000 397 00 10 00 From General Fund to Capital - 330,000 100,000 - - - - - No transfer for 2012 307 000 000 397 00 40 00 From (Former Equip Fund)- - - 10,696 - - - 307 000 000 397 00 40 00 From Reserve Fund to Capital - - - 200,000 - - - 200,000 2013: Transfer from Capital Reserve Fund toCapital TOTAL TRANSFERS - 330,000 100,000 210,696 - - - 200,000 TOTAL TRANSFERS TOTAL CAPITAL PROJECTS FUND 414,736 824,903 538,661 1,147,643 806,285 476,024 708,532 900,717 GRAND TOTAL - REVENUES 6,778,406 5,619,173 5,414,940 6,592,360 6,464,803 5,155,208 6,312,067 6,296,137 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: LEGISLATIVE SERVICES 001 000 000 511 60 41 00 Professional Services 4,906 4,466 13,147 15,892 10,000 1,930 10,000 1,500 Airport Noise Consultant. 001 000 000 511 60 43 00 Travel & Training 566 774 1,162 986 1,000 624 1,000 1,000 AWC training, conferences, meals, and travel 001 000 000 511 60 49 00 Miscellaneous 1,234 1,563 843 437 500 549 549 500 001 000 000 511 60 49 10 Medina Days 6,063 6,000 7,020 6,697 7,000 6,885 7,000 7,000 Fireworks, sani-cans, mailing 001 000 000 511 80 51 00 Elections Serv-Voter Reg Costs 8,292 4,642 4,416 5,255 8,300 7,498 7,498 6,000 Presidential elections cost more (2008 and 2012) TOTAL LEGISLATIVE SERVICES 21,061 17,445 26,588 29,267 26,800 17,487 26,047 16,000 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: MUNICIPAL COURT 001 000 000 512 50 41 10 Prosecuting Attorney 44,000 48,000 48,000 48,000 48,000 40,000 48,000 48,000 $4K per month x 12 months 001 000 000 512 50 41 20 Public Defender 11,910 9,915 8,830 4,640 8,000 3,480 6,500 7,000 Required Service/Expenditure 001 000 000 512 50 41 30 Expert Witness - - (10) - 500 - 500 Required Service/Expenditure 001 000 000 512 50 51 10 Municipal Court-Traffic/NonTrf 49,906 50,236 49,430 22,935 45,000 16,760 24,000 24,000 Required Service/Expenditure - Offset by Court Revenue TOTAL MUNICIPAL COURT 105,816 108,151 106,250 75,575 101,500 60,240 78,500 79,500 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: EXECUTIVE FTE's: 1 SALARIES & WAGES 001 000 000 513 10 11 00 Salaries & Wages 51,166 130,000 130,000 130,000 130,000 108,333 130,000 136,500 2008 Contract amount, plus 5% increase for 2013 001 000 000 513 10 11 16 ICMA 457 Plan - 3,000 3,000 3,000 3,000 2,500 3,000 3,000 Contract TOTAL SALARIES & WAGES 51,166 133,000 133,000 133,000 133,000 110,833 133,000 139,500 PERSONNEL BENEFITS 001 000 000 513 10 21 00 Personnel Benefits 9,476 30,791 30,745 32,957 35,317 30,066 35,317 37,220 Includes increases for AWC Medical, Vision, DRS, Empl Security, L&I 001 000 000 513 10 21 50 Auto Allowance - 4,800 4,800 4,800 4,800 4,000 4,800 4,800 2008 contract amount TOTAL PERSONNEL BENEFITS 9,476 35,591 35,545 37,757 40,117 34,066 40,117 42,020 OTHER SERVICES AND CHARGES 001 000 000 513 10 35 00 Small Tools/Minor Equipment 1,584 - - 197 500 - 500 - 001 000 000 513 10 41 00 Professional Services 125,182 11,953 8,466 8,325 10,000 5,588 10,000 10,000 Consultants services 001 000 000 513 10 42 00 Communications 264 33 - 6 - - - - 001 000 000 513 10 43 00 Travel & Training 1,806 583 1,344 990 1,500 729 1,000 1,500 WCMA Conferences and Training 001 000 000 513 10 49 00 Miscellaneous 309 - 3,304 100 - 168 168 - 001 000 000 513 10 49 01 Dues, Subscr.1,170 200 200 168 200 - 200 200 WCMA membership dues per contract TOTAL OTHER SERVICES & CHARGES 130,315 12,769 13,314 9,786 12,200 6,485 11,868 11,700 TOTAL EXECUTIVE DEPARTMENT 190,957 181,359 181,858 180,543 185,317 151,384 184,985 193,220 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: FINANCE DEPARTMENT FTE's: 1.25 (Moved .25 FTE from Police to Finance) SALARIES & WAGES 001 000 000 514 10 11 00 Salaries & Wages 68,856 94,655 108,715 105,375 103,284 87,367 104,534 120,757 2012: Forecast of .25 FTE Q4 (Budgeted in Police.) 2013: COLA, plus .25 FTE 001 000 000 514 10 11 16 ICMA 457 Plan - 1,500 3,000 3,000 3,000 2,500 3,000 3,000 TOTAL SALARIES & WAGES 68,856 96,155 111,715 108,375 106,284 89,868 107,534 123,757 PERSONNEL BENEFITS 001 000 000 514 10 21 00 Personnel Benefits 17,274 16,767 18,947 17,688 18,900 15,622 18,900 28,412 Includes MedicalIncrease, Payroll Taxes 001 000 000 514 10 21 17 Opt-Out Of Medical - - 4,949 6,558 7,212 6,011 7,212 3,609 Reduction in Opt-Out/Increase in Medical benefit TOTAL PERSONNEL BENEFITS 17,274 16,767 23,896 24,246 26,112 21,633 26,112 32,021 OTHER SERVICES & CHARGES 001 000 000 514 10 41 01 Professional Services - - - - 5,000 2,900 5,000 5,000 $5K Vision, Finance Support 001 000 000 514 10 43 00 Travel & Training 2,726 428 485 1,430 1,500 846 1,200 1,500 Annual WFOA Conf, Annual Vision Conference, PSFOA (Qtrly) 001 000 000 514 10 46 00 Insurance (WCIA)68,235 78,012 91,351 104,997 116,069 117,264 117,264 113,654 2013: Based on 2007-2012 Insurance Pool 001 000 000 514 10 49 00 Misc-Dues,Subscriptions 1,240 1,204 248 455 700 376 660 660 WFOA, PSFOA, GFOA (Dues, Memberships) 001 000 000 514 10 49 10 Miscellaneous 7,546 4,962 9,462 8,682 8,300 15,876 18,998 18,998 Merchant credit card fees $12K (offset by Dev. Revenue in 2013), Flex Spend Admin, Microflex, Tax/AP Forms, L&I. TOTAL OTHER SERVICES & CHAR 79,747 84,606 101,545 115,565 131,569 137,262 143,122 139,812 001 000 000 514 10 51 00 Intergvtml Prof Serv-Auditors 11,722 9,428 11,432 11,034 13,125 10,250 13,125 13,781 Financial Reporting & Accountability Audit CAPITAL OUTLAY 001 000 000 514 10 64 10 Financial Reporting Software - 0 25,570 - - - - TOTAL CAPITAL OUTLAY - 0 25,570 - - - - - TOTAL FINANCE DEPARTMENT 177,599 206,956 274,158 259,220 277,090 259,013 289,893 309,371 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: LEGAL DEPARTMENT 001 000 000 515 20 41 10 City Attorney 122,014 95,723 95,072 67,892 120,000 30,427 70,000 100,000 001 000 000 515 20 41 60 Special Counsel 1,026 7,676 20,418 46,806 40,000 82,713 90,000 60,000 Civil Service Hearing and Public Records lawsuits TOTAL LEGAL DEPARTMENT 123,040 103,399 115,490 114,698 160,000 113,140 160,000 160,000 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: CENTRAL SERVICES FTE's: 3 SALARIES & WAGES 001 000 000 518 10 11 00 Salaries & Wages 192,033 196,258 186,923 195,063 201,767 163,990 201,767 205,426 Includes contracted increases, COLA 001 000 000 518 10 11 11 2% Longevity - - 442 1,180 1,223 983 1,223 1,245 001 000 000 518 10 11 12 4% Longevity - 2,542 - - - - - - 001 000 000 518 10 11 13 6% Longevity - 1,800 3,080 3,539 3,670 2,949 3,670 3,736 001 000 000 518 10 11 14 Education - 8,400 1,645 1,800 1,800 1,500 1,800 1,800 001 000 000 518 10 11 16 ICMA457 Plan - 9,243 8,200 8,400 9,000 7,000 9,000 9,000 Assumes full participation 001 000 000 518 10 11 17 Opt-Out of Medical - - 3,484 3,076 3,069 2,558 3,069 3,253 Includes AWC Increase Medical (Opt-Out) 001 000 000 518 10 12 00 Overtime 402 - - - - - - TOTAL SALARIES & WAGES 192,435 218,243 203,773 213,058 220,529 178,980 220,529 224,460 PERSONNEL BENEFITS 001 000 000 518 10 21 00 Personnel Benefits 54,472 59,654 69,701 75,914 82,903 67,965 82,903 86,190 Includes increases for AWC Medical, Vision, DRS, Empl Security and L&I. 001 000 000 518 10 23 00 Tuition Reimbursement 1,175 397 1,231 463 - - - - TOTAL PERSONNEL BENEFITS 55,646 60,050 70,932 76,377 82,903 67,965 82,903 86,190 001 000 000 518 10 31 00 Office and Operating Supplies 20,010 14,365 14,547 14,200 14,000 12,864 14,000 14,000 CS,DS,PW supplies, letterhead, business cards, stamps, nameplates, water cooler/water, animallicensing, medicalsupplies, copier/fax fees OTHER SERVICES & CHARGES 001 000 000 518 10 41 00 Professional Services 1,658 2984 6720 4154 53,500 2,230 3,500 41,500 Secure shredding, code publishing, Public Records Requests $33,500, Civil Service Examiner $8,000 001 000 000 518 10 41 90 Prof Serv-Imaging 3,357 9,409 41 - - - - - 001 000 000 518 10 42 00 Postage/Telephone 26,668 27,980 34,363 26,468 26,000 16,600 20,000 20,000 Postage (All CityHall printing/mailing services); Time Warner Telecom (frame circuits, telephone calls); fax & credit card lines 001 000 000 518 10 43 00 Travel & Training 2,792 3,584 2,512 2,170 5,000 5,519 5,519 5,000 Combined IT/CC,HR/AA (ITitemized separately in previous years) 001 000 000 518 10 44 00 Advertising 3,665 3,698 5,787 3,832 3,000 3,795 5,100 5,000 DS, CS legal advertisements 001 000 000 518 10 47 00 Utility Serv-Elec,Water,Waste 9,576 11,223 11,404 13,286 11,000 12,631 14,800 15,000 001 000 000 518 10 48 00 Repairs & Maint-Equipment - 216 3,131 310 1,000 - - - office equipment repairs 001 000 000 518 10 49 10 Miscellaneous - 1,423 2,409 2,477 2,500 2,516 2,516 2,500 wellness program, bank card fees 001 000 000 518 10 49 20 Dues, Subscriptions 1,021 1,872 1,899 1,685 2,400 1,407 1,407 2,400 Combined IT/CC,HR/AA . 001 000 000 518 10 49 30 Postcard, public information 21,906 13,068 1,358 8,225 15,000 7,334 10,000 2,000 Community mailings placeholder, monthly postcard discontinued 001 000 000 518 10 49 40 Photocopies 2,497 1,494 848 1,100 1,000 402 500 1,000 Most expenditures reflect pass through costs related to public records TOTAL OTHER SERVICES & CHARGES 73,139 76,951 70,471 63,706 120,400 52,434 63,342 94,400 001 000 000 518 10 64 10 PRA/Agenda Manager Software 8,333 8,000 4,000 - - - - BUILDING MAINTENANCE 001 000 000 518 30 45 00 Facility Rental 6,819 5,238 4,433 7,622 6,000 5,011 6,000 6,200 Public Storage Unit 001 000 000 518 30 48 00 Repairs/Maint-City Hall Bldg 15,739 17,781 15,489 11,765 15,000 11,653 15,000 15,000 Janitorialservice, restroom supplies TOTAL BUILDING MAINTENANCE 22,558 23,019 19,922 19,387 21,000 16,664 21,000 21,200 SUBTOTAL CENTRAL SERVICES 372,122 400,628 383,646 386,728 458,832 328,907 401,774 440,250 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: INFORMATION TECHNOLOGY 001 000 000 518 90 31 00 ITHW, SW, Operating Supplies 5,615 5,266 14,588 5,487 3,200 2,616 3,200 16,935 Computer replacement (4), networkstorage, data redundancy, AV software - CH, Vision Receivables Module placeholder $8,895 001 000 000 518 90 41 50 Technical Services, Software Services 6,684 13,920 27,391 8,518 16,380 14,231 16,380 16,200 McAfee, Gov Delivery, ITConsult/Backup, FilePro 001 000 000 518 90 48 00 Repairs & Maint: Annual Software Maint.20,558 12,738 9,908 18,897 21,850 10,508 21,850 22,510 Paladin, Laserfiche, Mitel, Vision, Website, Domain Name, Intranet TOTAL INFORMATION TECHNOLOGY 32,857 31,923 51,886 32,902 41,430 27,355 41,430 55,645 INTERGOVERNMENTAL SERVICES 001 000 000 519 90 49 00 Association ofWA Cities 1,393 1,455 1,455 1,467 1,463 1,463 1,463 1,472 Intergovernmental Requirement 001 000 000 519 90 49 01 Puget Sound Regional Council 530 1,114 557 557 557 557 557 557 Intergovernmental Requirement 001 000 000 519 90 49 03 ARCH 4,986 2,660 15,000 15,000 15,000 15,000 15,000 15,241 Intergovernmental Expense 001 000 000 519 90 49 04 Eastside Transportation Prog.100 40 40 40 100 40 40 100 Intergovernmental Requirement 001 000 000 519 90 49 08 OMWBE - Office of Minority 318 100 - 100 100 - 100 100 Intergovernmental Requirement 001 000 000 519 90 50 01 JAG- Jail Admin Group - - - 250 - - - - Intergovernmental Expense 001 000 000 519 90 51 20 Puget Sound Clean Air Agency 5,364 5,609 5,795 5,556 5,320 5,320 5,320 5,586 Intergovernmental Requirement 001 000 000 519 90 51 30 King CountyAlcohol Control 684 708 742 722 700 639 700 700 Based on Prior year Actuals 001 000 000 519 90 51 40 King County Water & Land Resou 1,843 - - - 1,900 - 1,900 1,900 001 000 000 519 90 51 60 WA St Purchasing & Contract - - - - 500 - 500 500 Intergovernmental Requirement TOTAL INTERGOVERNMENTAL 15,218 11,686 23,588 23,692 25,640 23,019 25,580 26,156 CAPITAL OUTLAY 001 000 000 518 90 64 00 Financial Reporting Software - - - - TOTAL CAPITAL OUTLAY - - - - - - TOTAL CENTRAL SERVICES 420,197 444,238 459,120 443,322 525,902 379,281 468,784 522,051 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: POLICE DEPARTMENT 2013 FTE's: 10.75 (Moved .25 FTE to Finance) SALARIES & WAGES 001 000 000 521 20 11 00 Salaries & Wages 754,672 755,299 757,047 724,785 880,288 655,924 807,458 877,225 Includes COLA of 2.6% Includes position salary, benefits increase for accreditation. Decreased 1 FTE to .75 001 000 000 521 20 11 11 2% Longevity - 2,332 2,703 2,464 2,298 1,773 2,281 4,678 001 000 000 521 20 11 12 4% Longevity - 2,390 3,001 4,253 5,889 4,812 5,780 3,472 001 000 000 521 20 11 13 6% Longevity - 4,221 4,221 4,221 4,377 3,619 4,343 8,240 001 000 000 521 20 11 14 Education - 3,600 5,300 3,545 3,600 3,000 3,600 3,600 Education levels do not change 001 000 000 521 20 11 16 ICMA 457 Plan - 18,550 15,870 18,782 33,000 21,728 26,823 33,000 Assumes full participation. Includes 1 new hire at $3K. 001 000 000 521 20 11 17 Opt-Out of Medical - 8,564 11,652 3,709 - - - - All employees are on AWC Medical - No Opt Out 001 000 000 521 20 11 18 3% Night Shift - 3,255 5,194 5,376 9,036 4,785 6,450 9,297 Assumes 4 Officers qualifying 001 000 000 521 20 12 00 Overtime 103,579 135,718 75,598 67,628 85,000 62,539 80,000 80,000 OT associated with officer Contract, court, special events, unusual occurrences, sick officer. 001 000 000 521 20 12 01 Merit Pay 13,466 21,738 23,901 27,173 43,114 34,696 34,696 39,498 001 000 000 521 20 13 00 Holiday Pay 26,846 30,340 26,358 32,743 37,667 - 32,540 38,672 TOTAL SALARIES & WAGES 898,564 986,007 930,844 894,679 1,104,268 792,876 1,003,971 1,097,682 Includes CPI, 1 Step, Longevity, Merit (5 eligible), Holiday Pay, Officer at Academy PERSONNEL BENEFITS 001 000 000 521 20 21 00 Personnel Benefits 234,906 261,943 271,465 284,527 343,525 267,440 327,885 360,812 Includes increases for AWC Medical, Vision, DRS and Employment Security, add 1/2 position 001 000 000 521 20 21 10 Personnel Benefits-Retirees 42,895 40,469 39,366 32,204 30,910 28,024 33,750 33,743 LEOFF 1 retired employees benefits. Current Retired Employees: 2 in 2012. Incl $3K for Prescription reimb. 001 000 000 521 20 22 00 Uniforms 15,995 27,715 15,167 8,003 16,000 6,021 12,000 14,000 Assumes 2012 level, plus 1 new officer 001 000 000 521 20 23 00 Tuition 1,510 1,510 - - 3,000 - 5,000 8,000 Increase due to estimated 4 quarters reimbursing at 50% of undergraduate tuition rates TOTAL PERSONNEL BENEFITS 295,306 331,638 325,999 324,734 393,435 301,485 378,635 416,555 Includes increases for AWC Medical, Vision, DRS and Employment Security SUPPLIES 001 000 000 521 20 31 00 Office Supplies 5,629 7,165 6,168 9,260 6,500 7,875 7,875 7,000 001 000 000 521 20 31 40 Police Operating Supplies 7,054 7,562 9,317 3,960 7,000 5,406 7,000 7,000 Taser and cartidges, evidence processing equip, radio batteries, etc. 001 000 000 521 20 31 50 Photographic Supplies - - 68 33 150 - - 150 001 000 000 521 20 31 60 Ammo/Range (Targets, etc.)6,552 5,459 5,152 5,197 7,000 5,003 6,000 6,500 Per ofc. Contract and for training/firearms qualifications 001 000 000 521 20 31 70 Police Radio Equipment 31,732 - - - - - - 001 000 000 521 20 32 00 Vehicle Expenses-gas, car wash 34,689 21,074 31,657 24,995 34,000 25,096 32,000 34,000 Includes bridge tolls and vehicle tab renewals 001 000 000 521 20 35 20 Firearms (purchase & repair)7,713 1,277 2,277 - 1,500 1,201 1,201 1,500 TOTAL SUPPLIES 93,369 42,536 54,639 43,445 56,150 44,581 54,076 56,150 OTHER SERVICES & CHARGES 001 000 000 521 20 41 00 Professional Services 15,283 16,703 9,879 7,839 11,000 15,658 17,000 7,000 Cost for accreditation review, consultants. Moved $8K Civil Service Examiner to Central Services 001 000 000 521 20 41 05 IT Services - - - - 14,500 21,426 24,000 24,000 IT service for Mobile/patrol car data or desktop computer problems, server monitoring, virus software (Symantec) 001 000 000 521 20 41 50 Recruitment-Background 1,239 8,709 1,302 4,699 2,000 2,044 5,000 1,500 Background investigator, polygraph investigator, psych, medical exam 001 000 000 521 20 42 00 Communications (Phone,Pagers)21,686 15,153 19,030 28,979 20,000 14,378 18,000 20,000 Cell phones and service, computer modems in patrol car, KC INET service. Increase due to required switch in carriers. 001 000 000 521 20 43 00 Travel & Training 12,148 12,519 4,165 9,686 12,000 7,808 11,000 17,000 Includes 25% cost share for Basic Law Enforcement Academy for new hire 001 000 000 521 20 44 50 Recruitment-Advertising - 400 25 - - - - 001 000 000 521 20 45 00 Equipment-Lease & Rentals 1,681 2,984 2,534 2,569 2,600 2,146 2,600 2,600 Copy machine 001 000 000 521 20 48 00 Repairs & Maint-Equipment 11,030 12,860 11,537 11,736 11,000 4,941 9,500 10,000 Maintain servicable fire extinguishers, radar, property room calibration, etc. 001 000 000 521 20 48 10 Repairs & Maint-Automobiles 15,898 10,348 20,118 8,992 18,000 8,866 16,000 18,000 001 000 000 521 20 48 20 Repairs & Maint- SW, HW Maint 189 - 3,586 - 21,790 13,421 22,000 26,000 Server Maintenance License, Camera monthly fees, camera maintenance, IT maintenance cameras, electrical to each intersection 001 000 000 521 20 49 00 Misc. (Service/supplies)434 395 - 229 500 111 500 500 001 000 000 521 20 49 20 Bicycle Patrol 2,128 - 1,039 - 1,500 - 1,500 1,500 Medina Days, emphasis patrols, bike equip and tune up. School presence. 001 000 000 521 20 49 30 Animal Control - - 1,344 - 500 21 500 500 Officers patrol on/off leash area and write tickets 001 000 000 521 20 49 40 Dues,Subcriptions,Memberships 3,501 3,658 3,293 2,753 3,750 3,452 3,750 4,000 WSPC, IACP Professional Memberships 001 000 000 521 20 49 41 Lexipol Manuals 4,950 3,900 - 1,950 2,000 1,950 1,950 2,000 Yearly maintenance agreement per contract to Lexipol for Accreditation prog. 001 000 000 521 20 49 60 Crime Prevention/Public Educ 1,331 3,520 2,392 726 2,500 1,352 2,200 2,500 Victim resource & crime prevention brochures. School resource materials. 001 000 000 521 20 49 90 Misc-Investigative Fund 311 - 493 80 500 - - 500 Required byaccreditation TOTAL OTHER SERVICES & CHARGES 91,807 91,149 80,736 80,237 124,140 97,574 135,500 137,600 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: INTERGOVERNMENTAL SERVICES 001 000 000 521 20 51 10 Dispatch Services-Kirkland 74,943 41,361 - - - - - - Services movedto Norcom (below) 001 000 000 521 20 51 15 Dispatch Services-Norcom Trans 632 100,396 145,056 103,153 57,209 57,209 57,209 66,452 Increase for 2013. Calls for service methodology has changed as well as labor contracts. 001 000 000 521 20 51 20 Dispatch-EPSCA 7,318 8,297 8,481 8,481 9,000 7,006 8,500 9,000 Per contract - cost to maintain 800 Mhz police radio connectivity 001 000 000 521 20 51 30 Access-WSP 2,640 2,640 2,640 2,388 2,750 1,602 2,750 2,750 Per contract - cost to WSP for access to criminaldatabases 001 000 000 521 20 51 40 Marine Patrol Services 59,166 63,422 53,443 60,044 63,000 - 60,000 63,000 001 000 000 521 20 51 50 Jail Service-Prisoner Board 128,264 76,005 127,859 80,800 120,000 40,496 65,000 80,000 Partially offset by Hunts Point payment for their portion of jail expenses, fines and forfeitures 001 000 000 521 20 51 60 Prisoner Transport 10,050 9,861 10,050 3,750 8,000 3,300 4,000 6,000 Cost to shuttle prisoners from jail to court and back to jail 001 000 000 521 20 51 80 Domestic Violence-Kirkland 548 482 253 543 1,000 99 400 1,000 Mandated by court as resource to DV victims 001 000 000 521 20 51 85 IT Services 18,239 4,042 5,223 18,534 - - - - Moved from Intergovt to Professional Services - IT Services 001.521.20.41.05 TOTAL INTERGOVERNMENTAL SERV.301,800 306,506 353,006 277,692 260,959 109,712 197,859 228,202 Decrease due to decrease in Jail Services CAPITAL OUTLAY 001 000 000 594 21 64 00 Surveillance Cameras - 2,789 3,846 - - - - 39,000 Estimated yearly cost to fund camera system replacement- (extends useful life of camera system by 4 years) 001 000 000 594 21 64 00 Furniture & Equipment 299 16,313 2,670 625 3,000 6,942 6,942 7,500 Office furniture and equipment replacement, new SLR camera for investigations 001 000 000 594 21 64 00 Norcom Technology Share 12,921 13,621 - - - - - 001 000 000 594 21 64 00 Automobiles - 41,795 - - 45,000 44,422 45,000 45,000 Replace Car 8 in 2013 which will be 10 years old and have over 100,000 miles TOTAL CAPITAL OUTLAY 13,220 74,518 6,516 625 48,000 51,363 51,942 91,500 Increase due to yearly funding needed for surveillance system replacement cost 001 000 000 521 23 35 03 Drug Enforcement -Special Unit - - 7,235 - - - - - Tracking of this item moved to a restricted revenue fund TOTAL POLICE DEPARTMENT 1,694,065 1,832,353 1,758,976 1,621,412 1,986,951 1,397,592 1,821,983 2,027,689 Increase due to COLA, 1 Step, Longevity, Merit, Holiday, Benefit incr and surveillance camera system CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: FIRE & MEDICAL AID DEPARTMENT INTERGOVERNMENTAL SERVICES 001 000 000 522 20 51 00 Fire Control Services 631,334 667,309 711,636 719,999 706,369 706,222 706,222 693,950 2013: Implementation of Basic Life Support (BLS) Fee in 2012 offset normal increases. Result is a decrease. TOTAL INTERGOVERNMENTAL 631,334 667,309 711,636 719,999 706,369 706,222 706,222 693,950 TOTAL FIRE & MEDICAL DEPT 631,334 667,309 711,636 719,999 706,369 706,222 706,222 693,950 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: EMERGENCY PREPAREDNESS FTE: 0 (Contracted Services) 19% of Total Expense is covered by Emergency Preparedness Grant SUPPLIES 001 000 000 525 60 31 00 Supplies 25,201 7,005 6,973 8,248 9,000 4,851 5,000 4,064 Defibrillator supplies, Emer Prep Office Supplies 001 000 000 525 60 31 01 Supplies-Citizen Emer Response - - 93 - - - - TOTAL SUPPLIES 25,201 7,005 7,066 8,248 9,000 4,851 5,000 4,064 OTHER SERVICES & CHARGES 001 000 000 525 60 41 00 Prof Serv-EP Coordinator 46,625 52,777 51,970 44,380 43,000 33,760 43,000 35,000 Emer Prep plan update, Grant Mgmt, Special comm. Events, qtrly mtgs, regional coordination 001 000 000 525 60 41 01 Prof Serv- CERT - - - - - - - 001 000 000 525 60 41 02 Prof Serv-Homeland Grant-CEMP 9,040 6,234 - - - - - 001 000 000 525 60 41 03 Prof Serv-Other - - - - - - - 001 000 000 525 60 41 04 Prof Serv-2009 EMPG Grant - 22,907 1,103 - - - - 001 000 000 525 60 41 06 Prof Serv EMPG Grant E10-258 - - - 15,352 - 2,756 2,756 - Offset by EMPG Grant Revenue. Federal Grant requires matching outlay from City 001 000 000 525 60 41 07 Prof Serv EMPG Grant E12-103 - - - - 15,000 14,473 15,000 - 2012 Expense: 2011 E12-103 EMPG Grant. Offset by Grant Revenue but requires matching outlay from City 001 000 000 525 60 41 08 Prof Serv EMPG Grant E12-332 - - - - - 1,493 4,000 14,194 2012: A portion of the EMPG Grant E12-332 $18,194 will be carried forward into 2013 001 000 000 525 60 42 00 Communications/Data 2,440 4,227 3,297 4,879 4,500 1,588 2,500 936 2013 expense is for Emergency Information line through Centurylink. Coach transferred out in 2012. 001 000 000 525 60 43 00 Travel & Training - 250 - 1,532 3,000 1,125 2,500 3,000 $2K Consultant Trip Fees per Contract. $1K Emergency Training - ie CPR, First Aid. 001 000 000 525 60 48 00 Repairs & Maint 2,478 2,481 12,906 5,970 5,000 2,366 2,366 - 2013 : Assumes transfer of Mobile Communications Coach TOTAL OTHER SERVICES & CHARGES 60,583 88,876 69,276 72,113 70,500 57,560 72,122 53,130 CAPITAL OUTLAY 001 000 000 525 60 64 11 Fed'lGrant-Homeland Security 16,660 - 16,002 - - - - - TOTAL CAPITAL OUTLAY 16,660 - 16,002 - - - - - TOTAL EMERGENCY PREPAREDNESS 102,445 95,881 92,344 80,361 79,500 62,411 77,122 57,194 $43K paid by the City / $14K covered by the Grant CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: DEVELOPMENT SERVICES DEPT FTE's: 3 SALARIES & WAGES 001 000 000 558 60 11 00 Salaries & Wages 213,399 233,471 245,159 244,249 261,363 215,680 261,363 267,306 Includes COLA 001 000 000 558 60 11 13 6% Longevity - 3,548 3,548 3,548 3,679 2,957 3,679 3,746 Includes Longevity 2012 001 000 000 558 60 11 14 Education - 2,400 2,400 2,400 2,400 2,000 2,400 2,400 Education levels do not change for 2012 001 000 000 558 60 11 16 ICMA 457 Plan - 9,000 9,000 8,950 9,000 7,500 9,000 9,000 Assumes full participation 001 000 000 558 60 11 17 Opt-Out of Medical - 5,633 2,790 6,176 6,872 4,964 6,872 6,135 Includes AWC Medical Increase (Opt-Out) 001 000 000 558 60 11 20 Additional Comp-CH - 3,032 - - - - - - TOTAL SALARIES & WAGES 213,399 257,084 262,897 265,324 283,315 233,101 283,315 288,587 Includes COLA Longevity PERSONNEL BENEFITS 001 000 000 558 60 21 00 Personnel Benefits 62,931 69,535 73,654 70,225 83,986 64,241 83,986 87,852 Includes increases for AWC Medical, Vision, DRS, Empl Security and L&I 001 000 000 558 60 21 50 Auto Allowance - 2,025 375 - -- - - TOTAL PERSONNEL BENEFITS 62,931 71,560 74,029 70,225 83,986 64,241 83,986 87,852 SUPPLIES 001 000 000 558 60 31 00 Operating Supplies 522 2,111 1,941 272 1,500 88 1,500 14,100 Binders, 2012 Building Code Materials, CMP Signs, $6,000 Update Zoning Maps, $5,000 Tree Code Public Process, $600 New Comp Plans 001 000 000 558 60 32 00 Vehicle Expenses - Gas, Oil, Maint. - - - - 1,000 295 500 1,000 City Vehicle - Old Tahoe TOTAL SUPPLIES 522 2,111 1,941 272 2,500 383 2,000 15,100 OTHER SERVICES & CHARGES 001 000 000 558 60 41 00 Professional Services 28,073 - 2,177 - - 2,985 10,000 10,000 Extra Building Plan Review Support & Third Party Review on Permit Studies 001 000 000 558 60 41 01 Planning Consultant 59,099 17,581 57,822 69,314 47,000 61,004 74,000 57,000 Decreases in consultant hourly rate and decrease in large land use projects 001 000 000 558 60 41 02 Hearing Examiner 25,028 3,113 16,594 24,822 20,000 38,591 50,000 25,000 Decrease in hearings from 2012 001 000 000 558 60 41 05 Building Official Consultant 9,569 - - - -- 001 000 000 558 60 41 06 Building Inspector Contract 60,296 7,786 7,736 8,947 11,000 6,215 9,000 12,600 Anticipated increase in inspections plus 5% increase in consultant rate 001 000 000 558 60 41 07 Engineering Consultant 239,709 137,135 134,388 125,853 140,000 177,310 226,000 190,000 Increase in inspections, but fewer Level 2 CMPs expected 001 000 000 558 60 41 50 Landscape Consultant 36,085 20,212 24,215 52,500 31,600 42,883 52,000 41,500 Includes $10,000 for Tree Code Update and 5% consultant rate increase 001 000 000 558 60 41 55 Shoreline Consultant - 8,588 64,735 43,671 20,000 11,015 11,015 20,000 Shoreline Consultant expense carried forward from 2012 to 2013 001 000 000 558 60 42 00 Communications - - - - - - 001 000 000 558 60 43 00 Travel & Training 584 2,304 2,382 2,447 3,200 1,930 2,700 3,200 001 000 000 558 60 49 00 Dues, Subscriptions, Memberships 660 825 150 755 1,000 220 1,000 1,000 APA, AICP, WABO, ICC, WSPT, AWC Director TOTAL OTHER SERVICES & CHARGES 459,101 197,543 310,200 328,308 273,800 342,152 435,715 360,300 CAPITAL OUTLAY 001 000 000 594 58 64 00 Furniture & Equipment - 178 - - - - - 500 Camera 001 000 000 594 58 64 00 Permit Software - - 18,764 40,678 - 35 - - TOTAL CAPITAL OUTLAY - 178 18,764 40,678 - 35 - 500 TOTAL DEVELOPMENT SERVICES 735,953 528,476 667,831 704,808 643,601 639,912 805,016 752,339 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: RECREATION-LIFEGUARDS 2013 Seasonal Workers: 6 Lifeguards at Medina Beach Park 7 days/week 12-7pm. SALARIES & WAGES 001 000 000 574 20 11 00 Salaries & Wages 22,738 18,811 20,247 17,851 20,611 17,751 17,751 18,500 Assumes 9 weeks of seasonal services 001 000 000 574 20 12 00 Overtime 1,082 347 - - 580 580 200 TOTAL SALARIES & WAGES 23,820 19,157 20,247 17,851 20,611 18,331 18,331 18,700 PERSONNEL BENEFITS 001 000 000 574 20 21 00 Personnel Benefits 3,288 2,587 2,909 2,544 3,200 2,646 2,646 2,700 Payroll Taxes 001 000 000 574 20 22 00 Uniforms 885 252 699 852 900 611 611 900 Lifeguard Uniforms TOTAL PERSONNEL BENEFITS 4,173 2,840 3,608 3,396 4,100 3,257 3,257 3,600 SUPPLIES 001 000 000 574 20 31 00 Operating Supplies 1,188 869 489 1,513 700 1,701 1,701 850 Canopy Tents, First Aid Supplies, Megaphone, Chairs, Rope TOTAL SUPPLIES 1,188 869 489 1,513 700 1,701 1,701 850 OTHER SERVICES & CHARGES 001 000 000 574 20 43 00 Travel & Training 125 - 389 473 500 315 315 500 Lifeguard Certification Training: Annual open waterfront certification 001 000 000 574 20 44 00 Advertising - - - - -- 001 000 000 574 20 49 00 Miscellaneous 633 80 90 325 500 602 602 550 Water testing for 10 weeks at $55 a week. TOTAL OTHER SERVICES & CHARGES 757 80 479 798 1,000 917 917 1,050 TOTAL RECREATION-LIFEGUARDS 29,938 22,946 24,823 23,558 26,411 24,206 24,206 24,200 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: PARKS DEPARTMENT 2012 FTE's: 2.5 (5 FTE's are split between Parks and Public Works) Assumes 60% allocation to Parks/ 40% to Streets SALARIES & WAGES 001 000 000 576 80 11 00 Salaries & Wages 176,051 174,246 175,822 176,430 182,958 148,471 182,958 223,515 Includes COLA increases. 60% salaries (Parks/Street) for Director, Supervisor, and three Maint. workers . 001 000 000 576 80 11 11 2% Longevity - - - 393 611 491 611 746 Includes Longevity 001 000 000 576 80 11 12 4% Longevity - 1,177 1,177 687 - - - - Includes Longevity 001 000 000 576 80 11 13 6% Longevity - 3,937 3,937 4,893 5,914 4,753 5,914 7,225 Includes Longevity 001 000 000 576 80 11 14 Education - 2,700 2,700 2,700 2,700 2,250 2,700 3,240 Education levels do not change for 2012 001 000 000 576 80 11 16 ICMA 457 Plan - 7,200 7,450 7,500 7,500 6,250 7,500 9,000 Assumes full participation 001 000 000 576 80 11 17 Opt-Out of Medical - 2,816 2,983 3,034 3,809 3,174 3,809 4,525 Includes AWC Medical Increase (Opt-Out) 001 000 000 576 80 11 19 On-Call Duty - 193 - 912 - - - - 001 000 000 576 80 12 00 Overtime 693 1,913 1,151 - 1,250 1,214 1,250 1,440 Placeholder TOTAL SALARIES & WAGES 176,744 194,183 195,220 196,549 204,741 166,603 204,741 249,691 PERSONNEL BENEFITS 001 000 000 576 80 21 00 Personnel Benefits 52,104 53,324 55,229 58,188 67,182 53,113 67,182 80,042 Includes increases for AWC Medical, Vision, DRS, Empl Security and L&I 001 000 000 576 80 22 00 Uniforms 1,781 1,133 634 1,676 900 849 900 1,080 Assumes 2012 Levels TOTAL PERSONNEL BENEFITS 53,884 54,457 55,863 59,865 68,082 53,962 68,082 81,122 SUPPLIES 001 000 000 576 80 31 00 Operating Supplies 15,232 21,000 13,469 10,128 8,000 10,592 11,000 10,000 Garbage bags, toilet paper, fertilizer, bark, topsoil, Mutt Mitts, bathroom supplies, Purell sanitizer 001 000 000 576 80 31 01 Maintenance Supplies 5,852 3,940 3,920 4,048 5,000 2,370 4,000 4,000 Light bulbs, paint, mower blades, irrigation parts, tennic court nets, gloves, ear plugs, eye protection 001 000 000 576 80 32 00 Vehicle Fuel & Lube 7,544 4,182 7,447 5,670 6,000 5,571 6,000 6,000 Public Works equipment TOTAL SUPPLIES 28,628 29,123 24,835 19,846 19,000 18,533 21,000 20,000 Decrease of vehicle expenses and trailer rental OTHER SERVICES & CHARGES 001 000 000 576 80 41 00 Professional Services 10,568 3,941 1,452 13,943 20,000 25,283 25,500 10,000 Arborist, tree removal, irrigation repairs, electrical repairs. 001 000 000 576 80 41 04 Professional Services-Misc 5,680 6,744 5,123 6,703 5,000 3,791 5,000 5,000 Back-flow device testing, hazardous material disposal, fertilizing and spraying, debris disposal 001 000 000 576 80 42 00 Telephone/Postage 3,074 2,513 2,429 2,987 2,500 2,531 2,600 2,600 001 000 000 576 80 43 00 Travel & Training 4,315 4,419 3,996 4,102 3,000 3,772 3,772 3,000 Pesticide training, flagger training, certifications and licenses 001 000 000 576 80 47 00 Utilities 12,015 17,400 13,494 17,163 15,000 10,627 15,000 15,000 Utilities for public works shop and park restrooms, irrigation water 001 000 000 576 80 48 00 Repair & Maint Equipment 1,484 4,239 3,633 1,594 4,000 4,761 4,761 4,000 Backhoe, mowers 001 000 000 576 80 49 00 Miscellaneous 1,058 44 16 447 - - 001 000 000 576 80 49 01 Misc-Property Tax 222 222 222 222 222 222 222 222 TOTAL OTHER SERVICES & CHARGES 38,415 39,520 30,366 47,160 49,722 50,987 56,855 39,822 CAPITAL OUTLAY 001 000 000 594 76 00 00 Park Improvements 2,135 - - 8,893 - - - 001 000 000 594 76 00 00 Viewpoint Park-Stairs - 24,000 - - - - - 001 000 000 594 76 00 00 Viewpoint Park-Irrigate/Landsc - 10,000 - - - - - 001 000 000 594 76 00 00 Furniture and Equipment: Replacement 912 33,564 - 16,649 - - - TOTAL CAPITAL OUTLAY 3,046 67,564 - 25,542 - - - - TOTAL PARKS DEPARTMENT 300,718 384,846 306,284 348,963 341,545 290,085 350,678 390,635 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: OPERATING TRANSFERS From General Fund: 001 000 000 597 00 20 00 Equipment ReplacementFund - - 118,762 - - - - - Stopped Transfers in 2010 001 000 000 597 00 30 00 Street Fund 200,000 280,000 328,000 245,000 90,000 75,000 90,000 - Transfer funds from General - to support Street maintenance (insufficient revenues) From Reserve Fund: 102 000 000 597 00 10 00 General Fund - - - - - - - - 2011: Stopped Transfers to General Fund Operations in April 2011. 102 000 000 597 00 70 00 Capital Projects Fund 330,000 100,000 200,000 - - - 200,000 2013: Transfer from Capital Reserve Fund to Capital From Capital Fund: 307 000 000 597 00 30 00 FromCapital To Street - - - - 200,000 166,667 200,000 110,000 TOTAL OPERATING TRANSFERS 200,000 610,000 546,762 445,000 290,000 241,667 290,000 310,000 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: CITY STREET FUND 2012: FTE's: 2.5 (5 FTE's split between Parks and Public Works) Assumes 40% allocation to Streets /60% to Parks SALARIES & WAGES 101 000 000 542 30 11 00 Salaries & Wages 176,051 174,246 175,822 176,430 182,958 148,471 182,958 149,010 Includes COLA increase. 40% salaries for Director, Supervisor, and three Maint. workers . 2% Longevity - 393 611 491 611 498 Includes Longevity 101 000 000 542 30 11 12 4% Longevity - 1,177 1,177 687 - - - - Includes Longevity 101 000 000 542 30 11 13 6% Longevity - 3,937 3,937 4,893 5,914 4,753 5,914 4,817 Includes Longevity 101 000 000 542 30 11 14 Education - 2,700 2,700 2,700 2,700 2,250 2,700 2,160 Education levels do not change for 2012 101 000 000 542 30 11 16 ICMA 457 Plan - 7,200 7,450 7,500 7,500 6,250 7,500 6,000 Assumes full participation 101 000 000 542 30 11 17 Opt-Out of Medical - 2,816 2,983 3,034 3,809 3,174 3,809 3,017 Includes AWC Medical Increase (Opt-Out) 101 000 000 542 30 11 19 On-Call Duty - 193 - - - - - - 101 000 000 542 30 12 00 Overtime 693 1,913 1,151 665 1,250 1,214 1,250 960 Emergency call outs TOTAL SALARIES & WAGES 176,745 194,183 195,219 196,302 204,741 166,603 204,741 166,461 PERSONNEL BENEFITS 101 000 000 542 30 21 00 Personnel Benefits 52,107 53,327 54,556 58,098 67,182 51,013 67,182 53,361 Includes increases for AWC Medical, Vision, DRS, Empl Security and L&I 101 000 000 542 30 22 00 Uniforms 805 1,338 1,413 1,432 900 352 900 720 Assumes 2012 Levels TOTAL PERSONNEL BENEFITS 52,912 54,665 55,969 59,530 68,082 51,365 68,082 54,081 ROAD & STREET MAINTENANCE 101 000 000 542 30 31 00 Operating Supplies 5,242 3,302 3,011 3,768 5,000 2,316 3,000 5,000 Stormdrain pipe, catch basin grates, marking paint, gravel, cement 101 000 000 542 30 35 00 Small Tools/Minor Equipment 234 76 1,311 870 1,000 1,030 1,030 1,000 Shovels, rakes, brusher parts 101 000 000 542 30 41 00 Professional Services 103,740 100,582 37,923 68,031 77,877 21,770 35,000 92,877 Carry over NPDESII Grant -stormsystem mapping, aerial photo base map,catch basins, street sweeping. 101 000 000 542 30 41 01 Prof Svcs SR520 GCA 6496 - - - 24,433 19,000 5,063 6,000 6,000 WADOT 520 GCA 6496 Project Expense will be Reimbursed by WSDOT 101 000 000 542 30 41 02 Prof Svcs GCA 6774 Floating Bridge/Landing - - - - 10,000 - - 4,000 WADOT GCA 6774 Floating Bridge & Landings Project Expense will be Reimbursed by WSDOT 101 000 000 542 30 41 10 Road & Street Maintenance 345 11,317 7,116 853 12,000 10,045 10,500 10,000 Pavement patching, pavement markings, 101 000 000 542 30 45 00 Machine Rental 1,401 57 - - 1,000 - 1,000 1,000 Boom lift 101 000 000 542 30 47 00 Utility Services 500 1,486 5,293 725 2,000 1,035 2,000 2,000 Utility locates 101 000 000 542 30 48 00 Equipment Maintenance 5,523 5,048 6,084 2,129 3,000 3,520 3,520 3,000 101 000 000 542 40 41 00 Storm Drain Maintenance 31,949 6,559 8,464 12,156 10,000 2,417 6,000 6,000 Contracted storm drain cleaning for 1/3of City per year, storm drain repairs 101 000 000 542 63 41 00 Street Light Utilities 21,278 20,963 21,249 22,337 21,000 17,518 24,000 24,000 PSE street light maintenace, 1/2 cost of traffic lights at NE 24th & 84th Ave NE 101 000 000 542 64 41 00 Traffic Control Devices 13,054 3,782 4,899 3,620 4,000 1,067 4,600 4,000 Posts, signs, barricades, cones, traffic speed monitors, trafficcounters 101 000 000 542 66 41 00 Snow & Ice Removal 2,358 261 848 - 1,000 - 1,000 1,000 Sand, ice melter, snow plow blades 101 000 000 542 67 41 00 Street Cleaning 3,164 3,225 7,108 5,487 5,000 - 3,000 3,000 Street sweeping contracted service two to three times per year TOTAL ROAD & ST MAINTENANCE 188,787 156,657 103,306 144,409 171,877 65,780 100,650 162,877 CAPITAL OUTLAY 101 000 000 576 80 64 00 Furniture and Equipment: Replacement - - - TOTAL CITYSTREETFUND 418,444 405,505 354,494 400,241 444,700 283,748 373,473 383,419 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: CAPITAL FUND RESERVE FORMERLY RESERVEFUND) OPERATING TRANSFERS -OUT 102 000 000 597 00 70 00 To Capital Project Fund - - - 200,000 - - - 200,000 102 000 000 597 00 10 00 To General Fund - - - - - - - TOTAL OPERATING TRANSFERS OUT - - - 200,000 - - - 200,000 TOTAL RESERVE FUND - - - 200,000 - - - 200,000 2013: $200,000 will be transferred to Capital Fund CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: TREE FUND OTHER SERVICES & CHARGES 103 000 000 589 00 49 10 Miscellaneous-Tree Replacement 106,068 2,862 178 1,618 - - - - 2013: No spending planned for 2013 TOTAL OTHER SERVICES & CHARGES 106,068 2,862 178 1,618 - - - - TOTAL TREE FUND 106,068 2,862 178 1,618 - - - - 2013: No spending planned for 2013 CITY OF MEDINA 2013 Expense Budget November 13, 2012 PRELIMINARY DRAFT 11/13/2012 Preliminary 2008 2009 2010 2011 2012 2012 2012 2013 ACCOUNT NUMBER DESCRIPTION Actual Actual Actuals Actuals Budget OCT YTD Forecast Budget Comments: CAPITAL PROJECTS FUND IMPROVEMENTS 307 000 000 594 19 41 00 Professional Services - 52,017 155,715 17,568 - - - - 307 000 000 594 19 49 11 Permits/Special Inspections - - 32,499 19,404 - - - - 307 000 000 594 19 49 12 Construction, Contractor, Other - - 168,155 1,918,534 - 5,475 5,475 - 307 000 000 594 19 62 00 Construction Management - - 16,624 86,736 - - - - 307 000 000 594 19 62 11 City Hall Furnishings - - - 67,005 - - - - 307 000 000 594 19 62 12 Temporary City Hall - - 122,956 36,589 - - - - 307 000 000 594 19 63 01 Public Works Shop Improvements - 60,000 129 25,000 459,325 Shop Storage Design with construction in 2013. $72K Carried forward from 2012 ($35K Shop, $37K 84th) 307 000 000 595 30 05 00 Overlake Drive East - 78,000 77,576 78,000 60,000 Crack Sealing NE8th, NE 10th, Evergreen Point Road 307 000 000 595 30 60 00 Poplar Tree Removal/Replacement - - - 25,842 - (8,486) (8,486) - 307 000 000 595 30 63 01 Road Construction 25,153 180,856 12,790 113,245 - 10,345 10,345 178,000 2013: 80th Ave NE Asphalt Overlay (NE 24th to NE 28th) 307 000 000 595 30 63 03 City Hall Site Improvements 94,212 - - - - - - - City Hall Site improvements included in construction payments above (2011) 307 000 000 595 30 63 09 84th St - NE 12th/NE 24th - - - 9,778 293,400 242,790 242,790 - 84th St - NE 12th/NE 24th Phase I construction 307 000 000 595 30 63 10 Sidewalk-82nd Ave/NE 8th St - 89,494 - - - - - - 307 000 000 595 30 63 11 City Hall 91,953 11,650 - - - - - - 307 000 000 595 30 63 13 Pub Safety Camera Systems 47,177 366,018 17,704 - 250,000 95,717 250,000 - Phase II Camera Installations Overlake Dr. and Lake Wash Blvd & NE 10th and Lake Wash Blvd 307 000 000 595 30 63 14 Viewpoint Park Dock Repair 1,000 69,061 - - - - - - 307 000 000 595 30 63 16 Medina Park Pond Water Treatment - - - - 167,885 45,478 108,000 59,885 Medina Park Ponds-Offset by2012 Capital Revenue -King County Flood Control Grant, KC Conservation Grant 307 000 000 595 30 63 17 Park Five Corners Landscaping 120 - - - - - - (2013 Grant KC Flood Control request is $56,862 not included in $59,885) BARS Code TBD Medina Park Picnic Shelter - - - 40,000 Picnic Shelter BARS Code TBD Medina Heights StormDrain - - - 100,000 Medina Heights StormDrain TOTAL IMPROVEMENTS 259,615 769,095 526,442 2,294,702 849,285 469,023 711,124 897,210 TOTAL CAPITAL PROJECTS 259,615 769,095 526,442 2,294,702 849,285 469,023 711,124 897,210 Medina City Council Meeting ITEM OB-4 Tuesday, November 13, 2012 AGENDA BILL Subject: Ordinance on Franchise Fees Category: Consent Ordinance Public Hearing City Council Business Resolution Other – Discussion Prepared By: Nancy Adams, Finance Director/ Robert J. Grumbach, AICP, Director of Development Services Summary: The proposed 2013 budget contains a revenue assumption that includes franchise fees at a four percent rate. To include this assumption an amendment to Chapter 5.06 of the Medina Municipal Code is required. The City negotiates franchise fees usually as part of a franchise agreement and therefore the fees are normally imposed under the terms of the franchise agreement. The franchise fee rates prescribed in Chapter 5.06 are considered to modify the rates in the franchise agreements. The franchise agreement with the City of Bellevue for sewer and water services provides the City of Medina authority to modify the 3.5 percent rate at any time provided the City of Bellevue is given written notice of any modification at least 45 days prior to the effective date of such modification. The City will have to notify the City of Bellevue after the effective date of the ordinance and the four percent rate will go into effect 45 days later. Note: The Comcast franchise agreement is set to expire and we are discussing with Comcast renewal of their franchise agreement. Attachment(s): Draft Ordinance Budget/Fiscal Impact: 4% equals $133,534 Staff Recommendation: Approve City Manager Approval: Proposed Council Motion: Motion to adopt an ordinance amending Section 5.06.040 of the Medina Municipal Code to increase franchise fees to four percent ITEM OB-4 1 of 2 CITY OF MEDINA, WASHINGTON Ordinance No. ___ AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON, AMENDING SECTION 5.06.020 OF THE MEDINA MUNICIPAL CODE RELATING TO FRANCHISE FEES WHEREAS, the City of Medina is classified as a non-charter code city under title 35A RCW; and WHEREAS, RCW 35.21.860 provides authority for franchise requirements and fees for cable television services as allowed by federal law; WHEREAS, Ordinance No. 878, adopted by the City Council on November 14, 2011, imposes a franchise fee of three percent upon gross revenues derived from cable and sewer services provided within the City of Medina; and WHEREAS, the adoption of an ordinance pertaining to enforcement relates solely to governmental procedures and contains no substantive standards respecting use or modification of the environment and is therefore exempt from the requirements of the State Environmental Policy Act pursuant to WAC 197-11-800(19); NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Amendment of Section 5.06.020. Section 5.06.020 of the Medina Municipal Code is hereby amended to read as follows: A. All persons given a grant pursuant to a franchise, license, permit or other authorization to use and occupy the public rights-of-way to provide services, whether or not such services are provided to the general public, shall, in consideration for such grant and to the extent the City may lawfully require such persons to do so, pay franchise fees to the City in accordance with the terms and conditions of the applicable franchise agreement, license, permit or other authorization. B. Except as may be otherwise provided in the franchise, license, permit or other authorization, the obligation of such person to pay such franchise fees to the City shall survive the expiration, termination or revocation of the franchise, license, permit or other authorization and shall be in full force and effect until such time as a new franchise, license, permit or other authorization granting use and occupancy of the public rights-of-way becomes effective or such person removes its facilities, if any, from the public rights-of -way. C. Franchise fees imposed pursuant to this section that are imposed upon gross revenues derived from services provided within the city, shall not exceed a percentage of ((three)) four percent of such gross revenues. Franchise fees imposed upon gross revenues derived from services provided within the city pursuant a franchise, license, permit or other authorization granted prior to the effective date of this section shall not be assessed or collected to the extent such franchise fees exceed ((three)) four percent of such gross revenues. Section 2. Severability. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or ITEM OB-4 2 of 2 unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of this ordinance. Section 3. Effective Date. This ordinance shall take effect five (5) days after its publication or the publication of a summary of its intent and contents. PASSED BY THE CITY COUNCIL ON THIS ____ DAY OF ________, 2012 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE ____ DAY OF ________, 2012. Michael Luis, Mayor Approved as to form: Attest: Kari Sand, City Attorney Rachel Baker, City Clerk ITEM OB-5 MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). JANUARY 9, City Council Special Meeting, 5:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.140(4)(a)(b); RCW 42.30.110 (1)(i) Disend Completed. JANUARY 9, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Oath of Office Council Members Decker and Luis Baker Completed. Election Election of 2012-2013 Mayor Baker Luis elected Mayor. Election Election of 2012-2013 Deputy Mayor Mayor Phelps elected Deputy Mayor. Presentation Eastside Pathways (Bill Henningsgaard) Motion carried to support program. Vote 7-0. Other Business Draft 2012 Legislative Agenda Hanson Motion carried to approve agenda. Vote 7- 0. Other Business 2012 Council Retreat and Meeting Schedule Hanson Discussion held. JANUARY 30, City Council Special Meeting/Study Session, 6:00 pm Item Type Topic Presenter Council Action Discussion WCIA Liability Coverage Lew Leigh Completed Discussion City Council Guidelines, Ground Rules, RCW Overview Disend Completed FEBRUARY 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda 2011 Financial Year End Report Adams Approved. Vote 7-0. Consent Agenda Proposed Ordinance Update MMC 10.40.070 and 10.76.010 (Failure to Appear)Thomas Adopted Ordinance No. 884. Vote 7-0. Other Business Approval of Professional Services Consultant Contract, Engineering Services Grumbach Approved Agreements. Vote 7-0. MARCH 12, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda ARCH 2012 Work Plan and Interlocal Agreement Hanson Approved. Vote 6-0 (Dicharry Absent). Consent Agenda ARCH 2012 Proposed Funding Sources Resolution Hanson Resolution No. 355 Approved.Vote 6-0 Dicharry Absent). Consent Agenda Approval of Interlocal Agreement for Public Works Grant Funds Between King County Flood Control Zone District and the City of Medina Willis Approved. Vote 6-0 (Dicharry Absent). Consent Agenda Emergency Committee 2012 Work Plan Thomas Approved. Vote 6-0 (Dicharry Absent). Consent Agenda Approval of Regional Aerial Mapping Funding Agreement and GIS Consultant Services Agreement Willis Approved. Vote 6-0 (Dicharry Absent). Other Business 84th Avenue NE Project Award Willis Approved, 4-2 (Boyd, Decker, Luis, Phelps in favor; D. Lee, J. Lee opposed; Dicharry absent) MARCH 26, City Council Special Meeting/Retreat; St. Thomas Church Conference Room, 4:00 pm Item Type Topic Presenter Council Action Discussion 2012 Department Work Plans Dept Directors Completed. Discussion 2012 Strategic Goals Council Completed. Discussion 2012 Regional/Committee Assignments Council Completed. ITEM OB-5 MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). APRIL 9, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Approval of 2012 Council Strategic Goals Hanson Approved. Vote 5-0 (Boyd, J. Lee Absent). Consent Agenda Approval of Arbor Day Proclamation Willis Approved. Vote 5-0 (Boyd, J. Lee Absent). Consent Agenda Approval of Professional Services Agreement for Aquatic Weed Control Willis Approved. Vote 5-0 (Boyd, J. Lee Absent). Consent Agenda Approval of Professional Services Agreement for Medina Park Ponds Water Quality Willis Approved. Vote 5-0 (Boyd, J. Lee Absent). Consent Agenda District for Funding Medina Parks Water Quality Program Willis Approved. Vote 5-0 (Boyd, J. Lee Absent). Consent Agenda Approval of Ordinance Clarifying Exemption for Fence Permit Grumbach Ordinance Number 885 approved. Vote 5- 0 (Boyd, J. Lee Absent). Other Business Park and Gateway Signs Willis Sign program approved. Vote 5-0 (Boyd, J. Lee Absent. Study Session Discussion Introduction and Schedule for SMP Grumbach Completed. APRIL 23, City Council Special Meeting/Study Session, Time TBD Item Type Topic Presenter Council Action Discussion Shoreline Master Program Update Grumbach Completed. Discussion Tree Code Update Grumbach Completed. MAY 14, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Hunts Point Police Services Agreement Thomas Contract Approved. Vote 7-0. Consent Agenda Confirmation of Appointment to Planning Commission Position 3 Mayor Patrick Halcomb Appointed to fill remaining term. Vote 7-0. Consent Agenda Approval of Contract Amendment 2 with The Watershed Company for SMP Consultants Grumbach Contract Approved. Vote 7-0. Public Hearing Shoreline Master Plan Grumbach Public Hearing Tabled to 06/12/2012. Other Business Ordinance Adopting Shoreline Master Plan Grumbach Matter Tabled to 06/12/2012. Other Business Discussion and Potential Action Related 84 Ave NE Pedestrian Pathway Willis Matter Tabled to 09/10/2012. Other Business Contract Award for Crack Seal on Overlake Drive Willis Contract Approved. Vote 7-0. Other Business Draft Six-Year CIP/TIP (2013-2018) Introduction Willis Discussion Held. Hearing Scheduled 06/12/2012. Other Business Authorize Call for Bids for Phase 2 Surveillance Cameras Thomas Call for Bids Authorized. Vote 7-0. ITEM OB-5 MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). JUNE 11, JUNE 12, City Council Regular Special Meeting, 6:00 pm Item Type Topic Presenter Council Action Executive Session Labor Hanson Completed. Consent Agenda Resolution Adopting Employee Wellness and Recognition Program Hanson Resolution No. 356 Approved. Vote 7-0. Consent Agenda Authorization to Surplus Police Vehicle #9 Thomas Approved. Vote 7-0. Consent Agenda Acceptance of NE 12/Lk WA Blvd Project Willis Approved. Vote 7-0. Public Hearing Draft Six-Year CIP/TIP (2013-2018)Willis Public Hearing Held. Action Scheduled 07/09/2012. Public Hearing Shoreline Master Plan Grumbach Public Hearing Held. Other Business Ordinance Adopting Shoreline Master Plan Grumbach Ordinance No. 886 Adopted. Vote 7-0. Other Business Tree Code Discussion Grumbach Discussion Held. Further Discussion Planned for July or September Study Session. Other Business Award Phase 2 Surveillance Camera Contract Willis Contract Awarded to Statewide Security. Vote 6-1 (Boyd). JULY 9, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Reports & Announcements Recognition of Outgoing Planning Commission and Park Board Volunteers Mayor Completed. Consent Agenda Adoption of Six-Year CIP/TIP and Resolution Willis Adopted Plan & Resolution 357. Vote 7-0. Public Hearing Amendment to Comprehensive Plan to Create a Park Plan Willis Completed. Other Business Adoption of Ordinance to Approve Amendment to Comprehensive Plan to Create a Park Plan Willis Adopted Ordinance No. 887. Vote 7-0. Study Session Tree Code Discussion Grumbach Completed. JULY 23, City Council Special Meeting/Study Session, 6:00 pm Item Type Topic Presenter Council Action Discussion 2013 Budget Adams/Hanson Completed. AUGUST 13, City Council Special Meeting,6:00 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(i) Disend Completed. AUGUST 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Transferof Emergency Communications Coach Thomas Transfer approved with amendment to give transfer priority to City of Bellevue. Vote 7-0. Consent Agenda Approval of Professional Services Agreement: Shop Study Willis Agreement approved. Vote 5-2 (D. Lee and J. Lee opposed) Consent Agenda Confirmation of Personnel Committee Recommendations to Park Board and Planning Commission Mayor Peter Papano appointed to Planning Commission and Miles Adam appointed to Park Board. Public Hearing 2013 Preliminary Budget Adams/Hanson Completed. Other Business SEPA Changes Discussion Grumbach Completed. Other Business Medina Park Pond Outlet Control Contract Award Willis Contract award approved. Vote 7-0. Other Business Jet Noise Discussion (Council member Boyd requested at meeting)Completed. ITEM OB-5 MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). SEPTEMBER 10, City Council Special Meeting, 6:15 pm Item Type Topic Presenter Council Action Closed Session RCW 42.30.140(4)(a) and (b)Hanson Completed. SEPTEMBER 10, City Council Regular Meeting 6:30 pm Item Type Topic Presenter Council Action Presentation Introduction of City Attorney, Kari Sand Hanson Completed. Presentation Part 150, Jet Noise Study Allyson Jackson Completed. Consent Agenda SEPA Ordinance Grumbach Ordinance No. 888 adopted. (Vote 7-0) Consent Agenda Recovery Month Proclamation Mayor Approved. Consent Agenda Approval of Purchase of Flood Control Device Willis Purchased Approved. (Vote 7-0) Consent Agenda Approval of TIP Grant Application Willis Approved. Other Business 2013 Preliminary Budget-Draft Adams/HansonCompleted. Other Business City Hall November & December Holiday Schedule Hanson Resolution No. 358 approved. (Vote 7-0) Other Business CMP Ordinance Amendment Grumbach Ordinance No. 889 adopted. (Vote 7-0) SEPTEMBER 24, City Council Special Meeting/Study Session, 6:00 pm Item Type Topic Presenter Council Action Discussion 2013 Budget Adams/HansonCompleted. Discussion 84 AveNE Pathway Discussion Willis Completed. OCTOBER 8, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Public Hearing 2013 Preliminary Budget Adams/HansonCompleted. Other Business 2013 Preliminary Budget Adams/HansonDiscussion completed. Other Business 2012/2013 Fee Schedule Update (Draft)Grumbach Discussion completed. Move to 11/13 Consent Agenda. Other Business Ordinance Amending REET 1 Adams/Hanson Ordinance No. 890 Approved (Vote 6-0) Other Business Ordinance Amending REET 2 Adams/Hanson Ordinance No. 891 Approved (Vote 6-0) Other Business Ordinance Amending Civil Service Rules Hanson Ordinance No. 892 Approved (Vote 6-0) Executive Session RCW 42.30.110 (1)(g)Sand Completed. NOVEMBER 13 (Tuesday), City Council Special Meeting, 6:00 pm Item Type Topic Presenter Council Action Executive Session Review Performance of a Public Employee RCW 42.30.1Mayor/Council Closed Meeting Labor Negotiations Sand NOVEMBER 13 (Tuesday), City Council Special Meeting, 6:30 pm Item Type Topic Presenter Council Action Presentation Recognition of Outgoing Civil Service Commissioner Hanson/Mayor Consent Agenda Resolution Adopting Fee Schedule Update Grumbach/Baker Consent Agenda Resolution Approving 2013 NORCOM Budget AllocationThomas Public Hearing Utility Tax Ordinance Adams/Grumbach Other Business Adoption of Utility Tax Ordinance Adams/Grumbach Public Hearing 2013 Property Tax Levy Adams/Hanson Other Business Adoption of 2013 Property Tax Levy and Resolution Adams/Hanson Public Hearing 2013 Preliminary Budget Adams/Hanson Other Business Adoption of 2013 Annual Budget, Ordinance and Salary Schedule Adams/Hanson Other Business Adoption of Franchise Fee Ordinance Adams/Grumbach ITEM OB-5 MEDINA CITY COUNCIL 2012 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). DECEMBER 10, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session Review Performance of a Public Employee RCW 42.30.1Mayor/Council Other Business Adoption of 2012 Budget Amendment Ord.Adams Other Business 2012 Planning Commission Work Plan Grumbach Other Business 2013 Park Board Work Plan Willis Other Business Franchise Agreement(s)