HomeMy WebLinkAbout03-11-2013 - Agenda PacketMEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
MONDAY, MARCH 11, 2013
6:30 PM
MAYOR
MICHAEL LUIS
DEPUTY MAYOR
KATIE PHELPS
COUNCIL MEMBERS
PATRICK BOYD
JAY DECKER
DOUG DICHARRY
DAVID LEE
JANIE LEE
CITY MANAGER
DONNA HANSON
CITY ATTORNEY
KARI SAND
CITY CLERK
RACHEL BAKER
CALL TO ORDER 6:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue related to city business,
excluding public hearings. To ensure equal opportunity for the public to comment, a speaker’s
comments shall be limited to three minutes per person, per meeting. Those who have service
requests or complaints are encouraged to first bring such matters to the city manager for prompt
attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take
action on official City business. In order to accomplish all the business on the agenda and be
respectful of everyone’s time, Council Members will not be able to engage in dialogue with individual
members of the audience.
PRESENTATION(S)
P-1: Recognition of Volunteer Service – Judie O’Brien, Planning Commission
REPORTS AND ANNOUNCEMENTS
RA-1: Mayor
RA-2: Council
RA-3: Advisory Boards/Commissions/Committees
RA-4: City Manager, Staff
Medina City Hall | 501 Evergreen Point Road | PO Box 144 | Medina, WA 98039
425-233-6400 | www.medina-wa.gov
Medina City Council December 12, 2011 Page 2 of
2
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of February 11, 2013 City Council Special and Regular Meeting Minutes
CA-2: Approval of February, 2013 Check Register
CA-3: Approval to Surplus Police Vehicle
CA-4: Purchase of Equipment for NPDES Implementation
CA-5: Receipt of Approved January 15, 2013 Park Board Meeting Minutes
CA-6: Receipt of Approved January 29, 2013 Civil Service Commission Meeting Minutes
OTHER BUSINESS
OB-1: Architect Agreement for City Shop Design
OB-2: 2013 Park Board Work Plan
OB-3: Discussion Regarding Proposed State DOT Funding Package
OB-4: City Council Agenda Calendar
PUBLIC COMMENT
Comment period limited to ten minutes. Speaker comments limited to one minute per person.
ADJOURNMENT
Next Regular Meeting: Monday, April 8, 2013
Volunteers NEEDED For Park Board, and Planning & Civil Service Commissions, Apply Online!
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CITY OF MEDINA
Office of the City Manager
Date March 11, 2013
To: Mayor and City Council
From: Donna Hanson, City Manager
Subject: City Manager Report
1. I want to thank all of the staff and especially the directors for holding down a busy fort while I
was on vacation and specifically Robert for providing ongoing weekly updates to Council. I
didn’t receive a single phone call while I was away and everything was well in order when I
returned. It was a great break.
2. Several employees will be involved in the Chen vs. Medina trial that is scheduled to start
next Monday and go for two weeks. Most will only be involved for a limited period of time.
One or two of us will most likely be there every day.
3. As a follow-up to a Council question at last month’s meeting, as of February 26th NORCOM
dispatch center completed the upgrade of CAD.Net and New World Systems Applications.
The upgrade went smoothly with a few issues to resolve as they arise. We continue to
receive updates, but the most promising news was that NORCOM technical staff and New
World consulting staff made a very strong team to accomplish this success. There is still a
great deal of work to bring fire services onto this system, but that is in the planning and
implementation stage over the next few months.
4. I sent a message to Overlake Golf & Country Club asking if there was any new information
related to their frontage improvements. I didn’t hear back yet, but will keep working with
them and will update Council as we have more information.
5. We continue to remind residents of volunteer opportunities that are currently being
advertized:
Civil Service Commissioner
Park Board Member
Planning Commission Member
Emergency Preparedness Committee Members
We encourage anyone who has an interest in knowing more about these positions to please
contact city hall and they will be directed to the right staff person. It is a commitment of
generally twelve meetings a year, but it is also an opportunity to get involved and learn
about more about the community. Staff makes every effort to lighten the volunteer workload
and to make it fun and interesting. If you decide it’s not for you, you don’t need to apply, but
you will know a little bit more about what happens in city hall.
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1
CITY OF MEDINA
Office of the City Manager
March 11, 2013
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap: The February 26 meeting was canceled
due to lack of a quorum.
Hearing Examiner Decisions:
The hearing examiner held a public hearing for a non-administrative special
use permit to upgrade AT&T Mobility’s wireless communication facility with
newer technologies. The location of the facility is at 8320 N.E. 12th Street (St.
Thomas Church). There were no public comments received. A decision is
expected soon.
The hearing examiner held a public hearing for a site plan review, a substantial
development permit, and a level 2 tailored construction mitigation plan. The
address is 2047 Evergreen Point Road. The applicant is Legacy Trust. They
are proposing to construct a new beach house and other improvements. A
decision is expected soon.
Land Use Administrative Decisions:
Administrative Right-of-way Tree Trimming/ Removal Permit at N.E. 7th Street
adjoining 8400 7th Street N.E. The applicant is Rod and Carol Bindon. This
action is part of resolving an enforcement case involving the excessive
trimming of a Red Oak tree in the City’s public right-of-way. The trimming
violated the municipal code. The Red Oak tree had been planted previously to
replace historic maples that were vandalized several years ago.
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2
Land Use Decisions Issued For 2013:
Type of Decision 2013 YTD
Variances/ Minor Deviations 0
SEPA 1
Conditional Uses/ Special Uses 1
Substantial Development Permit 0
Lot Line Adjustments 0
Short Subdivisions 0
Site Plan Reviews 0
Wireless Facilities 0
Land Use Applications Received in February:
Case Number Description of Permit Location
PL-13-005 SEPA 8650 N.E. 7th Street
PL-13-008 SEPA 511 82nd Avenue N.E.
PL-13-006 SEPA/ SDP Exemption 3241 Evergreen Point Road
Building/ ROW Permit Applications Received – Feb 1 to Feb 28:
Building Permits: 9
Grading/ Drainage 3
Demolition Permits: 1
Fence: 1
Mechanical: 13
Reroof: 0
Right-of-way Permits 11
Total: 38
Building Permits Issued in January 2013: See Attached.
Other Items of Interest:
1. SR-520: There is no new information to report regarding the SR 520
construction ramps and the contractor’s plan to revise their construction
mitigation plan.
2. Zoning Code Update: A public hearing is being scheduled for the April 23
Planning Commission meeting on the comprehensive zoning code update and
consolidation of permit requirements. A postcard notice will be sent to all
residents notifying them of the hearing as well as a link on the City’s website
containing additional information.
3. Shoreline Master Program Update: The City sent its response to public
comments received during the Department of Ecology’s comment period on
Medina’s SMP. Once Ecology acknowledges receipt of the City’s response,
Ecology has 30 days to issue its findings and conclusions on Medina’s
proposal.
Permit Report
January, 2013
2013 2012
Current Current 2013 2012
Month Month YTD YTD Difference
Construction Value
New Construction 0 6,170,248 0 6,170,248 (6,170,248.00)
Permit Renewals 0 0 0 0 0.00
Addition / Alteration 150,000 350,000 150,000 350,000 (200,000.00)
Accessory Structure 300,385 0 300,385 0 300,385.00
Repair / Replace 2,000 0 2,000 0 2,000.00
Fence/Wall 0 0 0 0 0.00
Wireless Comm Facility 0 0 0 0 0.00
TOTAL VALUE 452,385 6,520,248 452,385 6,520,248 (6,067,863)
Permits Issued
New Construction 0 2 0 2 (2)
Permit Renewals 0 2 0 2 (2)
Addition / Alteration 1 1 1 1 0
Accessory Structure 2 0 2 0 2
Fence/Wall 0 0 0 0 0
Demolition 3 2 3 2 1
Grading/Drainage 0 2 0 2 (2)
Tree Mitigation 2 2 2 2 0
Mechanical 15 4 15 4 11
Other - Moving 0 0 0 0 0
Reroof 1 0 1 0 1
Repair / Replace 1 0 1 0 1
Right-of-Way Use 2 7 2 7 (5)
Construction Mitigation 2 2 2 2 0
Wireless Comm Facility 0 0 0 0 0
TOTAL PERMITS 29 24 29 24 5
Inspections
Building 68 38 68 38 30
Construction Mitigation 5 10 5 10 (5)
Grading/Drainage 6 9 6 9 (3)
Tree Mitigation 8 13 8 13 (5)
Right-of-Way 5 5 5 5 0
TOTAL INSPECTIONS 92 75 92 75 17
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CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
March 7, 2013
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Rachel Baker, Central Services Director
Subject: Central Services Department Monthly Report
MARCH & APRIL PUBLIC MEETINGS AND EVENTS
Event Date Time Location
City Council Special Meeting (Executive Session) March 11 xxx pm Medina City Hall
City Council Regular Meeting March 11 6:30 pm Medina City Hall
Park Board March 18 6:00 pm Medina City Hall
Hearing Examiner (Tentative) March 20 5:30 pm Medina City Hall
Planning Commission March 26 6:00 pm Medina City Hall
Community Egg Hunt (Hosted by Park Board) March 30 10:00 am Medina Park
City Council Regular Meeting April 8 6:30 pm Medina City Hall
Shredder Day and Drug Take-Back April 13 TBD TBD
Park Board April 15 6:00 pm Medina City Hall
Hearing Examiner (Tentative) April 17 5:30 pm Medina City Hall
Emergency Preparedness Meeting April 17 7:00 pm Medina City Hall
Planning Commission April 23 6:00 pm Medina City Hall
Meetings are publicly noticed on the City’s three official notice boards, City website, and via
Govdelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle
Times. Public meetings scheduled after publication of this report can be found on the City’s
website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of February the City issued 23 bulletins amounting to a total of
6,887 bulletins emailed to subscribers; approximately 19.1% were opened. A summary is attached.
Website Hits: The attached report identifies hits on the City’s website pages during the month of
February.
RECORDS REQUESTS
As of February 28, 25 public records requests have been received by central services. In addition
to these, the city is still responding in installments to five 2012 requests and one from 2011.
AWC Priority Public Record Bill
AWC priority public record bill, HB 1128, is in the House Rules Committee and will be eligible to
be considered by the full House of Representatives at any time. Representatives need to hear
why tools to address public record abuses are important and asked to help bring HB 1128 to the
House floor and vote in support of it. AWC’s Candice Bock or Serena Dolly (360-753-4137
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or serenad@awcnet.org) can be contacted for more information. Representative information is
below:
District 48 Legislators
Senator Rodney Tom
Democrat
Representative Ross Hunter
Position 1, Democrat
Representative Cyrus Habib
Position 2, Democrat
District 1 Legislators
U.S. Representative Suzan DelBene
Democrat
U.S. Senator Maria Cantwell
Democrat
U.S. Senator Patty Murray
Democrat
PASSPORTS
During the month of February, 25 passport applications were processed at City Hall, totaling 53 for
the year so far. Last February the City processed 29 applications.
CIVIC ENGAGEMENT OPPORTUNITIES
Collectively, a total of five partial term positions are currently available NOW and six full term
positions will expire June 30. Two applicants have submitted interest for the planning commission and
one current park board member has re-applied. No other applications have been received.
Please consider serving your community and encourage your friends and neighbors residing in
Medina to apply too!
Board/Commission Position (Full or Partial Term) Term Period
Medina Planning Commission Position 3 (Partial Term) Available Now & Expires 06/30/2014
Medina Planning Commission Position 7 (Partial Term) Available Now & Expires 06/30/2014
Medina Planning Commission Positions 1 and 5 (Full Terms) 07/01/2013 to 06/30/2017
Medina Civil Service Commission Position 2 (Partial Term) Available Now & Expires 06/30/2015
Medina Civil Service Commission Position 3 (Full Term) 07/01/2013 to 06/30/2019
Medina Park Board Positions 5 and 7 (Partial Terms) Available Now & Expire 06/30/2015
Medina Park Board Positions 1, 3 and 4 (Full Terms) 07/01/2013 to 06/30/2017
Incumbents have been advised of expiring terms and encouraged to reapply for their positions and
public notice has been posted for these positions. All citizens interested in serving must submit an
application. Applications are available at city hall and on the city’s website.
Additionally, the filing period for city council positions begins May 13. Positions 1, 3, 5, and 7 will
expire 12/31/2013. More information can be found online at www.kingcounty.gov/elections.
HUMAN RESOURCES
During the month of March our wellness program will focus on emotional health and stress
management skills. A webinar is scheduled for March 14 and a six week health promotion will kick
off on March 20.
Carol Grey was recently hired to fill the part time accounting assistant position. Her first day was
February 22. She will work four to five days per month assisting with payroll and bank reconciliations.
GET CONNECTED! STAY INFORMED! SIGN UP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANT, DELIVERED RIGHT TOYOUR EMAIL INBOX! Visitwww.medina-wa.gov and clickon E-Notice Program.
Govdelivery Report: 02/01/2013-02/28/2013 ITEM RA-4
Bulletins Developed
Total
Recipients
Total
Delivered
Unique
Email
Opens
Unique
Email
Open Rate
Wireless
Recipients
February, 2013 23 7,010 6,887 1,111 19.1 653
January, 2013 31 12,230 11,989 2,516 24.20%956
December, 2012 21 7,912 7,787 1,507 22.10%520
November, 2012 42 13,812 13,652 2,597 21.80%829
October, 2012 36 10,397 10,342 1,964 20.10%585
September, 2012 30 10,679 10,616 2,235 22.40%625
August, 2012 30 11,127 11,097 19%556
July, 2012 31 10,397 10,385 336
June, 2012 30 8,986 8,899 352
May, 2012 20 4,410 4,349 275
April, 2012 21 5,622 5,570 198
Date Sent Top 10 Most Read Bulletins During February
Emails
Opened
Email Open
Rate
2/15/2013 Notice of Ramp Closure - 84th Ave NE, Medina 185 24.5
2/21/2013 SR-520 Poject - Night Work in Medina 169 21.5
2/11/2013 City Hall Holiday Closure - Presidents Day 2/18/2013 146 19.4
2/12/2013 City Department News - February, 2013 123 24.6
2/8/2013 February 11, 2013 Medina City Council Meeting Agenda Packet 106 28.7
2/25/2013 City Manager News for the Week of 02/24/2013 70 20.7
2/14/2013 February 19, 2013 Medina Park Board Agenda Packet 57 21.4
2/12/2013 Medina City Council Action/Agenda Planning Calendar Updated 24 12.8
2/20/2013 Medina Park Board Approved January 15, 2013 Meeting Minutes 23 15.2
2/12/2013 Medina City Council January Meeting Minutes Approved 22 11.6
Comparisons:
Website Stats
02/01/2013 - 02/28/2013
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Top 20 Page Views by Section Top 20 Unique IPs by Section
Section Page Views
Percent of
Total Section Unique IPs
Percent of
Total IPs
Default Home Page 3704 40.15 Default Home Page 1287 34.38
Events 403 4.37 Police 223 5.96
Police 388 4.21 Employment 166 4.43
Employment 262 2.84 Development Services 114 3.04
Development Services 222 2.41 FAQs 110 2.94
Search Results 215 2.33 History 99 2.64
Parks 192 2.08 Parks 98 2.62
FAQs 179 1.94 Contacts Us/Service Directory 98 2.62
Contacts Us/Service Directory 163 1.77 City Council 96 2.56
City Council 162 1.76 Search Results 91 2.43
History 147 1.59 Services Directory 76 2.03
Documents 146 1.58 Documents 75 2
Services Directory 142 1.54 Helpful Links 69 1.84
Helpful Links 134 1.45 Employment 61 1.63
Employment 127 1.38 Events 54 1.44
Event Calendar 101 1.09 Park Board 52 1.39
Shoreline Master Program Update 97 1.05 City Departments 42 1.12
Park Board 96 1.04 City Manager's Office 41 1.1
Alarm System Registration 92 1 Shoreline Master Program Update 35 0.93
City Manager's Office 80 0.87 Emergency Preparedness
Questionnaire
35 0.93
Total Page Views During Period 9226 Total Unique Views During Period 3744
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CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
March 4, 2013
To: Mayor and City Council
Via: Donna Hanson, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: February 2013 Public Works Report
1. The Public Safety Surveillance and ALPR Camera Project contractor, Statewide Security,
completed the installation of the supporting poles, controller cabinets, and cameras for the
systems. Images are being transmitted to City Hall. Remaining work is final cleanup and
restoration of the installation sites.
2. David Clark Architects completed the Public Works Shop Facilities Study in early February. The
study was included in the Council’s February 11th Council Meeting packet. As a follow up to
Council requests for additional information, David Clark met with the Finance Committee on
February 14th to discuss the architect agreement for the design of the Public Works Shop
Improvements. David provided a revised cost estimate that included the improvement
construction cost, the presently non-funded emergency generator costs for changing out the
generator at City Hall and relocating it to the shop, the soft costs (permits, advertisement for
bids, architect fee, and a 10% cost contingency) for a total estimated project cost of $567,603.
Excluding the generator costs the estimate is within the present capital project budget.
3. The SR 520 Eastside Project work by ECC in Medina focused on construction of the Transit
Station at Evergreen Point Road, sound walls along the freeway corridor, and work to
complete the 84th Ave lid. Work for March includes preparation of the approach ramps to the
Evergreen lid so that traffic can be routed directly across the lid and eliminate the temporary
traffic weaving and tight curves.
Scheduling for the removal of ECC’s construction traffic eastbound on ramp remains
undefined, but is expected to occur in April so the new park & ride lot construction can begin.
The Bridge and Landings project managers (KGM) have not responded to the ramp closure or
provide alternatives to minimize their construction impacts.
The Public Works Director and The Chief of Police met with a resident that lives on the south
side of the new SR 520 Evergreen lid. The discussion covered the present KGM (Bridge
Landings) design for the overlook to be constructed on the south side of the lid, public safety,
and maintenance concerns. At this time, the design is preliminary but the 8-foot high vertical
walls proposed along the south edge of the overlook should be adequate to deter access to
the residents. Maintenance at this point is expected to be accomplished by the City with
reimbursement by WSDOT to be negotiated in the future.
4. The Park Board met on February 19th. The Board prepared a draft proposal of their 2013 work
plan and discussed maintenance projects for 2013 they would like to see accomplished. The
work plan and maintenance items are included for Council’s consideration on March 11th.
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5. The Public Works Crew completed the installation of new vertical entry sign poles foundations
at Overlake Drive East, NE 10th and NE 24th Street entrances. The new poles and signs will be
installed this month and the old wood entry signs will be removed.
Graffiti was removed from the Medina Park Men’s restroom and a number of signs and
cabinets in various locations in the City. Several stop signs and street name signs were
refurbished and reset. Medina Park was mowed for the first time this year.
6. Reimbursement paper work was sent to the King County Flood Control District for installation
costs for the Thirsty Duck flow control installation in Medina Park. The amount was $68,654.
The Grants coordinator indicated that the request was approved and that the balance of the
City’s allocation is currently $73,863. The coordinator also provided notice that the request
for flood control funds of $28,041 for the Medina Heights storm drain capital project has been
approved by the board.
7. Letter notices to the residents along the sidewalk replacement corridor of Evergreen Point
Road from NE 8th to Medina Beach Park has generated a number of citizen comments. All of
the comments so far are in favor of removal of the sweet gum trees and replacement of the
asphalt pathway on the west side of the right-of-way.
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MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, February 11, 2013; 5:45 pm
SPECIAL MEETING
CALL TO ORDER
Mayor Luis called the February 11, 2013 Special Meeting of the Medina City Council to
order at 5:45 pm.
EXECUTIVE SESSION
Mayor recessed into executive session at 5:45 pm for an estimated time of forty-five
minutes pursuant to RCW 42.30.110(1)(i) for the purpose of discussing with legal counsel
representing the agency matters relating to agency enforcement actions, or to discuss with
legal counsel representing the agency litigation or potential litigation to which the agency,
the governing body, or a member acting in an official capacity is, or is likely to become, a
party, when public knowledge regarding the discussion is likely to result in an adverse
legal or financial consequence to the agency.
Council members Boyd, Decker, Dicharry, D. Lee, J. Lee, Luis and Phelps, city attorney
Sand, city manager, city clerk, and special counsel Greg Rubstello (Ogden Murphy
Wallace, PLLC) were present. Executive session concluded at 6:27 pm.
REGULAR MEETING
Mayor called public meeting to order at 6:32 pm, then led members of the audience,
council members, and staff in the Pledge of Allegiance.
ROLL CALL
Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Janie
Lee, Michael Luis, and Katie Phelps
City Staff Present: Donna Hanson, City Manager; Kari Sand, City Attorney,
Kenyon Disend; Mark Thomas, Police Chief; Robert Grumbach,
Development Services Director; Joe Willis, Public Works
Director; Nancy Adams, Finance Director, and Rachel Baker,
City Clerk
APPROVAL OF MEETING AGENDA
On behalf of the finance committee, council member Boyd motioned to remove other
business item “Architect Agreement for City Shop Design” from council agenda pending
additional information provided for review and council member Dicharry seconded. Motion
carried unanimously. Council member Phelps motioned to add other business for
discussion regarding letter from transportation forum and council member Boyd seconded.
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City Council Minutes
Page 2
February 11, 2013
Motion carried unanimously. Boyd motioned and Dicharry seconded to approve agenda as
amended and motioned carried unanimously at 6:33 pm.
PUBLIC COMMENT
Mayor read guidelines for public comment period and opened floor to public comment at
6:33 pm. No statements were presented and mayor subsequently closed the floor.
PRESENTATION
Mayor recognized volunteer service of Matt Kochel and Ross Mickel to the Medina Park
Board and noted the positions are available and the City is accepting applications.
REPORTS AND ANNOUNCEMENTS
Mayor commented on status of SR 520 ramps for construction vehicles. Council member
Dicharry noted at the February 8 Eastside Transportation Partnership meeting discussed
was declining gas tax revenue due to increased fuel efficient vehicles, options to generate
revenue, and the proposed state DOT funding package. He suggested council discuss the
funding package at a future meeting. Council member Boyd said he attended the I-90
tolling meeting on Mercer Island, briefly summarized content, and expressed importance
for council’s voice to be heard.
Council member J. Lee said park board chair Adam asked her to relate to the council on
his behalf that he would like to propose City consider raising a flag at city hall and at
Medina Park during specific holidays such as Veterans Day, Memorial Day and
Independence Day.
Finance director provided a summary of the 2012 Year-End Financial Report by fund.
City attorney provided a brief summary of her research regarding City’s ability to
implement a soda tax, concluding the City doesn’t have statutory authority to collect a
soda tax.
Development services director summarized SR 520 project issues concerning sound wall
height and view platform trail location. He said SR 520 project team decided to move
forward with proposed design for trail on south side and wall height will be increased. He
said the SR 520 project team will inform residents in the area of decision.
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City Council Minutes
Page 3
February 11, 2013
CONSENT AGENDA
MOTION DICHARRY AND SECOND BOYD TO ADOPT CONSENT AGENDA AS
PRESENTED AND MOTION CARRIED 7-0 AT 7:06 PM.
Approval of January 14, 2013 City Council Special and Regular Meeting Minutes
Approval of January 28, 2013 City Council Special Meeting Minutes
Approval of Thirteenth Month, 2012 Check Register
Claim check numbers 53713-53750 in the amount of $73,551.42
Approval of January, 2013 Check Register
Claim check numbers 53751-53833 in the amount of $200,492.84 and payroll check numbers 3549-3560
in the amount of $231,459.27.
Approval of Consultant Agreement: Roth Hill Engineering
Approval of Consultant Agreement: PACE Engineers, Construction Mitigation Plan Services
Approval of Consultant Agreement: OTAK, Planning Services
Approval of Consultant Agreement: OTAK, Landscape Services
Approval to Purchase Police Vehicle
Receipt of Civil Service Commission 2012 Annual Report
Receipt of Approved 09/26/2012 Emergency Committee Meeting Minutes
Receipt of Approved 11/19/2012 Park Board Meeting Minutes
Receipt of Approved 11/27/2012 Planning Commission Meeting Minutes
Receipt of Approved 12/06/2012 Civil Service Commission Meeting Minutes
OTHER BUSINESS
Architect Agreement for City Shop Design
Tabled to March 11, 2013 agenda.
2013 Emergency Committee Work Plan (7:07 pm)
Emergency preparedness chair Kay Koelemay summarized proposed work plan.
MOTION PHELPS AND SECOND DICHARRY TO APPROVE THE 2013 EMERGENCY
PREPAREDNESS COMMITTEE WORK PLAN. MOTION CARRIED 7-0 AT 7:15 PM.
Jet Noise/Part 150 Consultant Contract (7:15 pm)
City manager summarized proposed contract extensions and consultant Allyson Jackson
responded to questions from council. Direction received to specify dollar amount not to
exceed as adopted in 2013 annual budget and to update scope of work in contracts. It was
requested by council that a representative from the personnel committee participate in
review of potential attorney consultant.
Ms. Jackson recommended sending a follow up letter to FAA in response to its recent
correspondence acknowledging receipt and the City is considering its options.
MOTION PHELPS AND SECOND J. LEE FOR THE MEDINA CITY COUNCIL TO
AUTHORIZE THE CITY MANAGER TO ENTER INTO CONTRACT EXTENSIONS WITH
THE AIRPORT NOISE CONSULTANTS, ALLYSON JACKSON AND TEMPLE JOHNSON.
MOTION CARRIED 7-0 AT 7:25 PM.
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City Council Minutes
Page 4
February 11, 2013
Letter of Intent to Participate in King County Hazard Mitigation Planning (7:31 pm)
Police chief summarized matter and that intent is to potentially involve City’s emergency
preparedness coordinator consultant utilizing grant funding.
MOTION DICHARRY AND SECOND D. LEE TO AUTHORIZE THE CITY MANAGER TO
SIGN THE LETTER OF INTENT, INDICATING THAT THE CITY OF MEDINA WILL
PARTICIPATE IN THE KING COUNTY HAZARD MITIGATION PLANNING
PARTNERSHIP. MOTION CARRIED 7-0 AT 7:40 PM.
Transportation Letter (7:40 pm)
Council member Phelps referred to a letter received via council email and inquired if the
council would be interested in backing the efforts of other cities named in letter to support
transportation funding. Following discussion the matter was withdrawn from consideration.
City Council Agenda Calendar (7:45 pm)
Council member D. Lee said he would be attending the National League of Cities
conference in Washington DC and would not be able to be present during the March 11
meeting, but may consider teleconferencing in.
Mayor confirmed the public works shop design would come back to the March 11 agenda
with supporting information and documentation as requested.
Council agreed to discuss proposed state DOT funding package March 11.
PUBLIC COMMENT
Mayor opened public comment period at 7:50 pm. No comments were brought forward
and the floor was subsequently closed.
ADJOURNMENT
MOTION DICHARRY AND SECOND LUIS TO ADJOURN THE FEBRUARY 11, 2013
MEETING OF THE MEDINA CITY COUNCIL. MOTION CARRIED 7-0 AT 7:50 PM.
The February 11, 2013 Regular Meeting of the Medina City Council adjourned 7:50 pm.
The Medina City Council will hold its next meeting on Monday, March 11, 2013, at 6:30 pm
in the Council Chambers at Medina City Hall, 501 Evergreen Point Road, Medina.
Michael Luis, Mayor Attest:
Rachel Baker, City Clerk
ITEM CA-2
CITY OF MEDINA
March 11, 2013
To: Mayor and City Council
From : Nancy Adams, Director of Finance
Re: February 2013
The February 2013 Reporting includes:
February 2013 AP Check Register Activity Detail
Revenue:
Key Items for 2013 Revenue include:
Property Tax is at $165K as of February YTD. Property Tax is not deposited into our account until
April/May timeframe.
Sales Tax Revenues are at $141K as of February YTD. Annualized, the trend would give us $843K in
Sales Tax for the year. We lowered the 2013 Budget to $900K for this Revenue Source.
Real Estate Excise Taxes are $57K as of February YTD.
Planning and Development Revenue is at $193K as of February YTD (which excludes advanced
deposits). We are trending above budget for the year.
Expense:
Key Items for 2013 Expense include:
The Annual WCIA Insurance premium for 2013 exceeded our budget by $10K. We will most likely
submit a budget amendment for 2013. The increase was primarily related to the liability portion of the
insurance.
Capital Expenditures are at $96K as of February 2013. This includes the Public Safety Camera
System expenditure of $82K.
Please note that the 2013 Revenue and Expense Summaries will not be included this month. This is due to the
high volume of activities that have to occur during January and February in order to close the 2012 year end, as
well as set up of the 2013 Budgets, Open Enrollment and payroll changes.
AP Check Register
February 2013
ITEM CA-2
1
Invoice Number Vendor Name Account Account Description Check Date Check Number
Transaction Detail
Amount Transaction Notes
K13511271 Amec 001-000-000-558-60-41-07 Engineering Consultant 2/12/2013 53834 $495.00 GeoTech review Svcs.
53834 Total $495.00
0016949-IN B & M Datanode LLC 001-000-000-518-90-41-50 Technical Services 2/12/2013 53835 $525.60 Mail Svr, Member Svr Issues
0016963-IN B & M Datanode LLC 001-000-000-521-20-41-05 IT Services 2/12/2013 53835 $437.46 PD - AV Software Renewal
0016952-IN B & M Datanode LLC 001-000-000-521-20-41-05 IT Services 2/12/2013 53835 $328.50 Monitoring Svcs.
53835 Total $1,291.56
983219 Blumenthal Uniforms & Equipment 001-000-000-521-20-31-40 Police Operating Supplies 2/12/2013 53836 $196.55 Pepper Spray
53836 Total $196.55
91741081 CALPORTLAND 001-000-000-576-80-31-00 Operating Supplies 2/12/2013 53837 $394.05 Park Paths Gravel
53837 Total $394.05
37135819 1/6/13 - 2/5/13 Chevron (Police)001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2/12/2013 53838 $1,649.06 Fleet Fuel - PD
53838 Total $1,649.06
86977 db Secure Shred 001-000-000-518-10-41-00 Professional Services 2/12/2013 53839 $39.04 Secure Shredding Svc.
53839 Total $39.04
XJ2XDWP93 Dell Marketing LP 001-000-000-518-90-31-00 Office & Operating Supplies 2/12/2013 53840 $1,269.59 Replacement PC - Dir Dev Svcs.
53840 Total $1,269.59
412689 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers)2/12/2013 53841 $146.94 Court Courier Svc.
53841 Total $146.94
211755 Flex-Plan Services, Inc.001-000-000-514-10-49-10 Miscellaneous 2/12/2013 53842 $686.00 Annual Fees 2013
53842 Total $686.00
HANSON - Auto - Feb 2013 Hanson, Donna K 001-000-000-513-10-21-50 Auto Allowance 2/12/2013 53843 $400.00 Auto Allowance Feb. 2013
53843 Total $400.00
4029439 Home Depot Credit Services 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2/12/2013 53844 $5.34 Outlet Timers
4029441 Home Depot Credit Services 101-000-000-542-30-31-00 Operating Supplies 2/12/2013 53844 $21.58 Notice Bd Wood
53844 Total $26.92
04-50007291 Issaquah, City of 001-000-000-521-20-51-50 Jail Service-Prisoner Board 2/12/2013 53845 $180.00 Jail Housing
53845 Total $180.00
2012750 KC Finance-Mental Health, Chemical 001-000-000-519-90-51-30 King County Alcohol Control 2/12/2013 53846 $134.43 Q4 2012 Substance Abuse Fees
53846 Total $134.43
16936 Kenyon Disend 001-000-000-515-20-41-10 City Attorney 2/12/2013 53847 $5,899.85 City Attorney Svcs. - Jan. 2013
53847 Total $5,899.85
LEIRA Dues 2013 L.E.I.R.A. Cathleen Eldred 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships 2/12/2013 53848 $85.00 2013 Dues - Crum, Meyer
53848 Total $85.00
Medina-001/18 Bogdanovich, P.S.001-000-000-515-20-41-60 Special Counsel 2/12/2013 53849 $6,395.05 Chen v. City of Medina
Medina-002/18 Bogdanovich, P.S.001-000-000-515-20-41-60 Special Counsel 2/12/2013 53849 $4,947.30 Whitney v. City of Medina
Medina-003/9 Bogdanovich, P.S.001-000-000-515-20-41-60 Special Counsel 2/12/2013 53849 $2,688.60 City of Medina v. KC, KCSO, Whitney
53849 Total $14,030.95
95951532 McAfee 001-000-000-518-90-41-50 Technical Services 2/12/2013 53850 $230.00 Email Defense Svcs - Feb.
53850 Total $230.00
Michael's - 1/1/13 - 1/31/13 Michael's Dry Cleaning 001-000-000-521-20-22-00 Uniforms 2/12/2013 53851 $102.14 Dry Cleaning Svc. - PD
53851 Total $102.14
353 Moberly & Roberts, PLLC 001-000-000-512-50-41-10 Prosecuting Attorney 2/12/2013 53852 $4,000.00 Prosecutor - Jan. 2013
53852 Total $4,000.00
2418 Northwest Aed, Inc.001-000-000-521-20-43-00 Travel & Training 2/12/2013 53853 $500.00 Staff First Aid Training
53853 Total $500.00
13250101MED NPM Construction Co.307-000-000-595-30-63-01 Road Construction 2/12/2013 53854 $5,580.22 Retainage - NE 12th Project
53854 Total $5,580.22
AP Check Register
February 2013
ITEM CA-2
2
201301 NW Arborvitae/Tina Cohen 001-000-000-558-60-41-50 Landscape Consultant 2/12/2013 53855 $360.00 Tree haz Svcs. - Jan. 2013
53855 Total $360.00
30159 O'Brien, Barton, Joe & Hopkins, PLLP 001-000-000-512-50-41-20 Public Defender 2/12/2013 53856 $290.00 Public Defender - Jan. 2013
53856 Total $290.00
OTAK 1/1/13 - 1/11/13 Otak 001-000-000-558-60-41-01 Planning Consultant 2/12/2013 53857 $3,893.00 Planning Svcs
53857 Total $3,893.00
53370 PACE Engineers, Inc.001-000-000-558-60-41-07 Engineering Consultant 2/12/2013 53858 $8,062.50 CMP Svcs.
53858 Total $8,062.50
487389 Pacific Topsoils, Inc.001-000-000-576-80-41-04 Professional Services-Misc 2/12/2013 53859 $109.00 Dump Clean Green
53859 Total $109.00
1906201007 1/1/13 - 1/13/13 Puget Sound Energy 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 2/12/2013 53860 $1,305.16 Power - City Hall
9239911002 1/1/13 - 1/13/13 Puget Sound Energy 101-000-000-542-63-41-00 Street Light Utilities 2/12/2013 53860 $1,854.12 Street Lights
53860 Total $3,159.28
94968 Quality Towing Inc 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2/12/2013 53861 $136.88 Car #15 Tow
53861 Total $136.88
SEA TIMES 1/1/13 - 1/31/13 Seattle Times, The 001-000-000-518-10-44-00 Advertising 2/12/2013 53862 $283.05 Legal Ads
53862 Total $283.05
2273 Secretary of State - Misc 001-000-000-518-10-31-00 Office And Operating Supplies 2/12/2013 53863 $32.72 Archives Boxes - CH
2274 Secretary of State - Misc 001-000-000-521-20-31-00 Office Supplies 2/12/2013 53863 $18.18 Archives Boxes - PD
53863 Total $50.90
441889 Security Safe & Lock Inc 001-000-000-521-20-41-00 Professional Services 2/12/2013 53864 $16.26 Knox Box Keys - PD
53864 Total $16.26
1453 Sound Law Center 001-000-000-558-60-41-02 Hearing Examiner 2/12/2013 53865 $3,601.50 HEX Svcs.
53865 Total $3,601.50
3191504720 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 2/12/2013 53866 $24.85 Magnetic File
3191504721 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 2/12/2013 53866 $160.79 paper, stapler, cal base/refill
3191504718 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 2/12/2013 53866 $64.56 Aspirin, staples, folders, binders cal refill
3191504719 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 2/12/2013 53866 $37.89 Air Freshener, folders, mag file
3191504722 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 2/12/2013 53866 $114.42 Batteries, Paper, post-its - PD
53866 Total $402.51
13576 Statewide Security 307-000-000-595-30-63-13 Public Safety Camera System 2/12/2013 53867 $82,374.63 Public Safety Camera System, Phase 2
53867 Total $82,374.63
TIKI WASH - 1/30/13 Tiki Car Wash 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2/12/2013 53868 $21.68 PD - Car Washes
53868 Total $21.68
1540 VISION FORMS, LLC 001-000-000-514-10-49-10 Miscellaneous 2/12/2013 53869 $367.56 Cash Receipt Forms
53869 Total $367.56
2013 Vision Report Trng - Adams Vision Municipal Solutions, Llc 001-000-000-514-10-43-00 Travel & Training 2/12/2013 53870 $82.50 2013 Annual Report Training - Adams
53870 Total $82.50
DUES 2013-00370 WA Assoc of Sheriffs & Police Chief 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships 2/12/2013 53871 $120.00 2013 Dues - Chief Thomas
53871 Total $120.00
E984309 MURPHY WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 2/12/2013 53872 $18.00 Orig. License Fee - Murphy
E984311 MEISENHEIMER WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 2/12/2013 53872 $18.00 Orig. License Fee - Meisenheimer
E984308 JUDGE WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 2/12/2013 53872 $18.00 Orig. License Fee - Judge
53872 Total $54.00
FB91017007131 WA ST Dept of Transportation 001-000-000-576-80-32-00 Vehicle Fuel & Lube 2/12/2013 53873 $320.45 Fleet Fuel - PW
53873 Total $320.45
I13005039 WA State Patrol 631-000-000-589-12-52-89 WA ST Patrol-Gun-Fbi ($24)2/12/2013 53874 $10.00 CPL's Bkgrd
I13005737 WA State Patrol 631-000-000-589-12-52-89 WA ST Patrol-Gun-Fbi ($24)2/12/2013 53874 $66.00 CPL's Bkgrd
53874 Total $76.00
WEDLUND CSE - Jan. 2013 Wedlund, Caroll 001-000-000-521-20-41-00 Professional Services 2/12/2013 53875 $312.00 Civil Svc Examiner Svcs. - Jan. 2013
53875 Total $312.00
AP Check Register
February 2013
ITEM CA-2
3
WILLIS AUTO - Feb. 2013 Willis, Joe 001-000-000-576-80-43-00 Travel & Training 2/12/2013 53876 $285.00 Auto Allowance - Feb. 2013
53876 Total $285.00
68227902 Zee Medical Service Co.001-000-000-518-10-31-00 Office And Operating Supplies 2/12/2013 53877 $86.51 Replace AED Pads
38227918 Zee Medical Service Co.001-000-000-521-20-31-00 Office Supplies 2/12/2013 53877 $64.90 PD - Medical Supplies
53877 Total $151.41
1011660-20130131 Accurint - Account 1011660 001-000-000-521-20-41-00 Professional Services 2/27/2013 53878 $54.75 Investigative Tool
53878 Total $54.75
996165814X02162013 1/9/13-2/8/13 AT&T Mobility 001-000-000-521-20-42-00 Communications (phone,Pagers)2/27/2013 53879 $227.89 Patrol Car connect to NORCOM
53879 Total $227.89
REIMB. - BAKER - NPELRA 2-2/13/13 Baker, Rachel 001-000-000-518-10-43-00 Travel & Training 2/27/2013 53880 $214.32 Mileage - Pers. Auto
53880 Total $214.32
BAKER 2/15/13 Bank of America-Business Card 001-000-000-511-60-43-00 Travel & Training 2/27/2013 53881 $57.15 City Council Refreshments
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 2/27/2013 53881 $69.80 Restroom - white noise machine
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 2/27/2013 53881 $82.07 Restroom - white noise machine
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-10-31-00 Office And Operating Supplies 2/27/2013 53881 $520.79 Xerox ink supplies
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 2/27/2013 53881 $13.90 NPELRA - Training meals Baker
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 2/27/2013 53881 $249.00 NPELRA - Training Registration Baker
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 2/27/2013 53881 $20.00 NPELRA - Training meals Baker
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-10-43-00 Travel & Training 2/27/2013 53881 $6.59 NPELRA - Training meals Baker
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 2/27/2013 53881 $356.00 Public Storage #1410
BAKER 2/15/13 Bank of America-Business Card 001-000-000-518-30-45-00 Facility Rental 2/27/2013 53881 $171.00 Public Storage #1367
YOURKOSKI 2/15/13 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2/27/2013 53881 $100.00 Good to Go replenishment
YOURKOSKI 2/15/13 Bank of America-Business Card 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash 2/27/2013 53881 $100.00 Good to Go replenishment
THOMAS 2/15/13 Bank of America-Business Card 001-000-000-521-20-41-00 Professional Services 2/27/2013 53881 $65.70 2012 Officer of Year deskclock
YOURKOSKI 2/15/13 Bank of America-Business Card 001-000-000-521-20-43-00 Travel & Training 2/27/2013 53881 $298.00 Leadership 101 Training - Girias , Martin
GRUMBACH 2/15/13 Bank of America-Business Card 001-000-000-558-60-43-00 Travel & Training 2/27/2013 53881 $695.00 2013 APA Training Conference
GRUMBACH 2/15/13 Bank of America-Business Card 001-000-000-558-60-43-00 Travel & Training 2/27/2013 53881 $360.80 Airfare - APA Conference
WILLIS 2/15/13 Bank of America-Business Card 001-000-000-576-80-31-00 Operating Supplies 2/27/2013 53881 $18.60 Printer Ink
WILLIS 2/15/13 Bank of America-Business Card 101-000-000-542-30-22-00 Uniforms 2/27/2013 53881 $184.62 Uniforms - Catey
WILLIS 2/15/13 Bank of America-Business Card 101-000-000-542-30-22-00 Uniforms 2/27/2013 53881 $42.71 Uniforms - Catey
53881 Total $3,411.73
90108897 11/28/12 - 1/30/13 Bellevue City Treasurer 001-000-000-576-80-47-00 Utilities 2/27/2013 53882 $95.93 Traffic Islands Irrigation Lk Wa Blvd
14971001 12/3/12 - 1/24/13 Bellevue City Treasurer 001-000-000-576-80-47-00 Utilities 2/27/2013 53882 ($2.68)credit adjustment
53882 Total $93.25
7097 Brat Wear 001-000-000-521-20-22-00 Uniforms 2/27/2013 53883 $425.41 Jacket - Ofc. Knott
53883 Total $425.41
2317265 Cellhire USA, LLC 001-000-000-525-60-41-08 Prof Serv EMP Grant E12-332 2/27/2013 53884 $39.95 Sat Radio EMP
53884 Total $39.95
4254517838049B 2/7/13 - 3/7/13 Centurylink 001-000-000-518-10-42-00 Postage/Telephone 2/27/2013 53885 $114.22 CH Fax line & tolls, CC line
4254542095384B 2/8/13 - 3/8/13 Centurylink 001-000-000-525-60-31-00 Supplies 2/27/2013 53885 $79.23 EP Info Line
4254548183070B 2/8/13 - 3/8/13 Centurylink 001-000-000-576-80-42-00 Telephone/postage 2/27/2013 53885 $44.33 Pub Wks Alm Line
53885 Total $237.78
37237053 Chevron (PW Streets)101-000-000-542-30-48-00 Equipment Maintenance 2/27/2013 53886 $118.65 Tiger Truck repairs
53886 Total $118.65
8498330130193223 2/16/13 - 3/15/13 Comcast 001-000-000-521-20-48-20 Repairs & Maint-Cad 2/27/2013 53887 $207.57 NE 24th St Camera
8498330130193264 2/16/13 - 3/15/13 Comcast 001-000-000-521-20-48-20 Repairs & Maint-Cad 2/27/2013 53887 $207.57 NE 12th St Camera
8498330130193587 2/25/13 - 3/24/13 Comcast 001-000-000-576-80-42-00 Telephone/postage 2/27/2013 53887 $179.52 Internet Svcs, repair svc.
53887 Total $594.66
11037150020913 Crystal And Sierra Springs-Admin 001-000-000-518-10-31-00 Office And Operating Supplies 2/27/2013 53888 $41.00 Water - CH
53888 Total $41.00
5.29697E+12 Crystal And Sierra Springs-Police 001-000-000-521-20-31-00 Office Supplies 2/27/2013 53889 $46.45 Water - PD
53889 Total $46.45
AP Check Register
February 2013
ITEM CA-2
4
5.29193E+12 Crystal And Sierra Springs-PW 001-000-000-576-80-31-00 Operating Supplies 2/27/2013 53890 $30.56 Water - PW Shop
53890 Total $30.56
764467 Day Wireless Systems 001-000-000-521-20-48-00 Repairs & Maint-Equipment 2/27/2013 53891 $273.75 PA System Repair - PD
53891 Total $273.75
XJ382MFK7 Dell Marketing LP 001-000-000-518-90-31-00 Office & Operating Supplies 2/27/2013 53892 $1,305.88 Repl. PC Sched. - Hanson
53892 Total $1,305.88
48241 Dooley Enterprises, Inc.001-000-000-521-20-31-60 Ammo/Range (Targets, etc)2/27/2013 53893 $3,935.00 Ammo - PD
53893 Total $3,935.00
7327 Eastside Public Safety Communicat'n 001-000-000-521-20-51-20 Dispatch-EPSCA 2/27/2013 53894 $693.21 Radio Access - PD
53894 Total $693.21
412892 ENA Couriers Inc 001-000-000-521-20-42-00 Communications (phone,Pagers)2/27/2013 53895 $118.84 Court Courier Svc.
53895 Total $118.84
FINNIGAN - EPC - Feb. 2013 Finnigan, Janet Kristen 001-000-000-525-60-41-00 Prof Serv-EP Coordinator 2/27/2013 53896 $2,800.00 Emerg. Prep Coord. Svcs. - Feb. 2013
FINNIGAN - EPC - Feb. 2013 Finnigan, Janet Kristen 001-000-000-525-60-41-08 Prof Serv EMP Grant E12-332 2/27/2013 53896 $80.00 Emerg. Prep Coord. Svcs. - Feb. 2013
FINNIGAN - EPC - Feb. 2013 Finnigan, Janet Kristen 001-000-000-525-60-43-00 Travel & Training 2/27/2013 53896 $50.00 Emerg. Prep Coord. Svcs. - Feb. 2013
53896 Total $2,930.00
9022940 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 2/27/2013 53897 $169.17 Med. Park Fence Bds., sign Posts
2024536 Home Depot Credit Services 001-000-000-576-80-31-01 Maintenance Supplies 2/27/2013 53897 $139.16 Railing replace - Viewpoint Park
8014060 Home Depot Credit Services 101-000-000-542-30-31-00 Operating Supplies 2/27/2013 53897 $241.47 Concrete for Medina sign poles
7594178 Home Depot Credit Services 101-000-000-542-30-31-00 Operating Supplies 2/27/2013 53897 $25.39 Graffiti remover, Goofoff, tape
53897 Total $575.19
3000461 KC Finance-Adult/Juvenile Detention 001-000-000-521-20-51-50 Jail Service-Prisoner Board 2/27/2013 53898 $759.51 Jail Housing
53898 Total $759.51
11000735 KC Office of Finance 001-000-000-521-20-42-00 Communications (phone,Pagers)2/27/2013 53899 $375.00 I-Net - Jan. 2013
53899 Total $375.00
JAN13MED Kirkland Municipal Court 001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf 2/27/2013 53900 $485.00 Court Filing Fees - Jan. 2013
53900 Total $485.00
2181301 Law Enforcement Equip Dis 001-000-000-521-20-22-00 Uniforms 2/27/2013 53901 $42.60 Pouch - PD
53901 Total $42.60
02137e Northwest Cleaning & Maint.001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2/27/2013 53902 $1,068.48 CH Maint. - Feb. 2013
53902 Total $1,068.48
2013-36 NW Police Accreditation Coalition 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships 2/27/2013 53903 $100.00 2013 Dues
53903 Total $100.00
OTAK - PLANNING 1/12/13 - 2/8/13 Otak 001-000-000-558-60-41-01 Planning Consultant 2/27/2013 53904 $9,678.31 Planning Svcs.
OTAK - TREE 1/12/13 - 2/8/13 Otak 001-000-000-558-60-41-50 Landscape Consultant 2/27/2013 53904 $2,807.71 Tree Code Svcs.
53904 Total $12,486.02
1906201007 1/19/13 - 2/20/13 Puget Sound Energy 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste 2/27/2013 53905 $59.17 CH - Gas
8254229019 1/16/13 - 1/31/13 Puget Sound Energy 001-000-000-521-20-48-20 Repairs & Maint-Cad 2/27/2013 53905 $30.94 NE 24th St Camera
9606201003 1/14/13 - 2/12/13 Puget Sound Energy 001-000-000-576-80-47-00 Utilities 2/27/2013 53905 $256.77 PW Shop - Power
53905 Total $346.88
ROTH HILL - Jan. 2013 Roth Hill Engineering Partners 001-000-000-558-60-41-07 Engineering Consultant 2/27/2013 53906 $8,748.57 Engineer Svcs.
53906 Total $8,748.57
34021 Spot-On Print & Design 001-000-000-518-10-31-00 Office And Operating Supplies 2/27/2013 53907 $36.57 Bus. cards - Cutter
53907 Total $36.57
196658245-076 Sprint 001-000-000-518-10-42-00 Postage/Telephone 2/27/2013 53908 $64.62 Cellphone IT Coord.
196658245-076 Sprint 001-000-000-521-20-42-00 Communications (phone,Pagers)2/27/2013 53908 $336.57 Cellphones - Police Officers
196658245-076 Sprint 001-000-000-576-80-42-00 Telephone/postage 2/27/2013 53908 $192.60 Cellphones - Public Works
53908 Total $593.79
AP Check Register
February 2013
ITEM CA-2
5
3192812777 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 2/27/2013 53909 $9.47 Supply Storage Box
3192812773 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 2/27/2013 53909 $57.47 Tape disp., desk lamp
3192812776 Staples Advantage 001-000-000-518-10-31-00 Office And Operating Supplies 2/27/2013 53909 $261.14 Tabs, binders, post-its, folders, jackets
3192812778 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 2/27/2013 53909 $82.11 Paper, Page flags - PD
3192812780 Staples Advantage 001-000-000-521-20-31-00 Office Supplies 2/27/2013 53909 $37.01 Page Flags - PD
53909 Total $447.20
13601 Statewide Security 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg 2/27/2013 53910 $153.30 Fire Alarm System Repairs
53910 Total $153.30
5366403 TW Telecom 001-000-000-518-10-42-00 Postage/Telephone 2/27/2013 53911 $1,160.87 Bundled Telecom Svcs.
53911 Total $1,160.87
3010147 Utilities Underground Location Ctr 101-000-000-542-30-47-00 Utility Services 2/27/2013 53912 $57.92 Utility Locates
53912 Total $57.92
WABO2013 WA Assoc of Building Officials 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships 2/27/2013 53913 $95.00 2013 Dues - Wilcox
53913 Total $95.00
70902 WA City Management Association 001-000-000-513-10-49-01 Dues, Subsc, Auto Allowance 2/27/2013 53914 $168.00 2013 Dues - Hanson
53914 Total $168.00
E984312 WOODARD WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 2/27/2013 53915 $18.00 Orig. License Fee - Woodard
E984315 VIESER WM WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 2/27/2013 53915 $18.00 Renewal License Fee - Veiser
E984316 VIESER PE WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 2/27/2013 53915 $21.00 Late Renewal and penalty fee - Veiser
E984313 DUNNING WA ST Dept of Licensing 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21 2/27/2013 53915 $18.00 Orig. License Fee - Dunning
53915 Total $75.00
62805 Wide Format Company, The 001-000-000-518-10-49-40 Photocopies 2/27/2013 53916 $165.49 PRR Copies
53916 Total $165.49
Grand Total $184,600.88
Medina City Council Regular Meeting ITEM CA-3
Monday, March 11, 2013
AGENDA BILL
Subject: Authorization to Surplus and Auction Police Vehicle #8
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Chief Mark D. Thomas
Summary:
The police department is requesting authorization to surplus and auction police vehicle #8, a 2003 Ford
Crown Victoria, VIN: 2FAHP71W03X191070. The vehicle is at the end of its serviceable life resulting in
increased maintenance costs.
The 2013 budget provided funding for a new police department vehicle which has been ordered and
should be in service by June. The new vehicle will be a 2013 Dodge Charger, painted black and white
similar to the vehicle purchased last year. Auctioning of the old vehicle will occur once the new vehicle
is in service, and result in the police department fleet size being maintained at six vehicles which is
adequate to meet the needs of the department.
We intend to use James G Murphy Auctions in Kenmore for the auction. The terms of their auctions are
no minimum bids, and they receive a 10% commission on the sale.
Attachment(s): None
Budget/Fiscal Impact: Estimate receiving $500-$800 from the auction
Staff Recommendation: Approve
City Manager Approval:
Proposed Council Motion:
I move to authorize the Chief of Police to surplus and send
to auction police vehicle #8, a 2003 Ford Crown Victoria”
Medina City Council Regular Meeting ITEM CA-4
Monday, March 11, 2013
AGENDA BILL
Subject: Computer Workstation and Plotter for Aerial Mapping and GIS
Category: X Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Joe Willis Sr., Director of Public Works
Summary:
In March of 2012 the Council authorized participation in the King County aerial remapping
project that includes the City of Medina. Under the agreement with the County, the City pays
1,417 for the updated digital aerial photos and elevation contour information. The Cities of
Seattle, Bellevue, Kirkland, Mercer Island, Clyde Hill, and virtually all of the Cities in King
County are participating. Under the agreement, Medina has received new digital image aerial
base mapping. The updated digital terrain model and vector sets for impervious areas are still in
process.
In order for the new updated information to be of value to the City, the data will need to be
incorporated into the City’s present Geographical Information System (GIS) by the mapping
consultant (Anne Skoog, GIS Specialist). The Agreement For Professional Services by Anne
Skoog approved in 2008 was amended in March of 2012 to include this added scope of services
integration of the new aerial mapping data into the City’s current GIS, set up of the City
computer system for map reproduction, staff training, and added services to departments when
requested).
While the Council approved the King County Aerial Mapping and GIS Consultant scope of work
in 2012, cost for procurement of the computer workstation and plotter for the GIS mapping was
not specifically defined. Through research of government purchasing the workstation, software
and separate server is estimated to cost $ 12,000. The estimate for the wide format plotter is
10,000. These costs are to be paid for and reimbursed from the DOE NPDES II Stormwater
Grant awarded to Medina in 2012 to be utilized by June 30, 2013.
Attachment(s):
None
Budget/Fiscal Impact:
22,000 to be reimbursed by Ecology NPDES II Stormwater
Grant funds
Staff Recommendation: Approve the purchases.
City Manager Approval:
Proposed Council Motion:
I move to approve the purchase of a computer workstation,
server, and plotter for the Regional Aerial Mapping and GIS
Stormwater mapping project.
CITY OF MEDINA
Park Board Meeting Minutes
January 15, 2013 Council Chambers
Medina City Hall
Park Board Minutes Page 1 January 15, 2013
CALL TO ORDER
Vice Chair Flagg called the January 15, 2013 Park Board meeting to order at 6:03 pm.
ROLL CALL
Present: Miles Adam, Gabriele Dickmann, Susan Flagg, Susan Loren-Taylor
Absent: Marelaine Dykes
Staff Present: Joe Willis, Director of Public Works;
Pam Greytak, Admin. Assistant/Deputy City Clerk
ELECTION (6:04 pm)
Dickmann and Loren-Taylor declined to be considered for Chair and/or Vice Chair positions.
2013 Park Board Chair: Flagg nominated Adam. Adam was elected Chair following a 4-0 vote.
2013 Park Board Vice-Chair: Adam nominated Flagg. Flagg was elected Vice Chair following a 4-0
vote.
ANNOUNCEMENTS
Flagg announced that board members Kochel and Mickel resigned from the park board effective
immediately. Greytak confirmed for Adam that she would manage any required resignation tasks.
Dickmann requested board members term end dates which Greytak listed as follows:
Adam: 6/30/2016
Dickmann: 6/30/2013
Dykes: 6/30/2013
Flagg: 6/30/2013
Loren-Taylor: 6/30/2015
Adam reminded board members to be careful about attendance since four members are required for
a quorum.
APPROVAL OF MINUTES
PUBLIC COMMENT (6:08 pm)
No public comment.
OTHER BUSINESS
Medina Beach Park Bench (6:09 pm)
The board went outside to look at the bench on the pier. Adam inquired about replacing the current
bench with a new one that has a contoured seat. Willis confirmed that he would take the request
under consideration.
Parks Reporting Assignments & Lake Lane Pier (6:13 pm)
Flagg volunteered to provide future reports on Lake Lane and Adam suggested the city purchase a
bench for the Lake Lane pier.
Adam asked Greytak to add board members’ parks assignments to the next agenda. Greytak and the
board verified the following reporting responsibilities:
MOTION FLAGG /SECOND LOREN-TAYLOR TO APPROVE THE NOVEMBER 19, 2012 PARK
BOARD MEETING MINUTES AS WRITTEN. MOTION PASSED 4-0 AT 6:07 PM.
ITEM CA-5
Park Board Meeting Minutes Page 2 January 15, 2013
Adam: Medina Beach & View Point
Dickmann: Medina Park & Medina Beach
Flagg: Fairweather, Indian Trail & Lake Lane
Loren-Taylor: Medina Park & View Point
Picnic Shelter & “Wind Song” Placement in Medina Park (6:15 pm)
Willis passed around a photo of the Medina Park picnic shelter that the board had previously
recommended. He reported that the shelter eves are 7-1/6’ high so “Windsong” would need to hang
at the highest point in the middle of either end or in the center. Willis stated that before moving
forward with the building permit he would need additional information from the supplier. Willis
confirmed he would bring a site plan and shelter dimensions to the next meeting.
2013 Park Board Work Plan (6:18 pm)
Flagg asked for clarification regarding the process for determining the park board work plan. She also
noted that the 2012 plan included maintenance requests. In response, Adam suggested adding
unfinished items from 2012 to the current plan and creating a separate list that encompasses priority
maintenance items. Adam requested that Greytak remind board members to bring work plan and
maintenance ideas to the next meeting and to add the topic to the meeting agenda.
The board spoke about previous years’ Easter egg hunt volunteers including board member Dykes.
NEW BUSINESS (6:27 pm)
In response to an inquiry from Flagg, Willis explained that the walking trail from 80th Avenue NE to the
Fairweather basin would possibly re-open at the end of the year when WSDOT is scheduled to
complete the SR 520 lid.
Adam proposed that the crew set up flag displays in Medina Park and at City Hall on Memorial Day,
Independence Day, and Veterans Day. He requested that Greytak add the item to the February
meeting agenda.
PARK REPORTS
Fairweather & Indian Trail (6:31 pm)
Flagg reported that people were walking dogs in Fairweather Park and that Indian Trail looked pretty
good.
Medina Park (6:32 pm)
Loren-Taylor suggested filling in the puddles on the walking path in Medina Park with gravel. Willis
recommended placing the task on the 2013 priority maintenance list.
Loren-Taylor noted that ducks had eaten away grass in a section of Medina Park. Willis confirmed the
area would be reseeded. He also explained that sports teams may have contributed to the problem
so next year he would have them practice on the other side of the park.
As a follow-up to her previous request that the dog wash faucet pipes remain on year-round, Loren-
Taylor recommended covering the spigot with a Styrofoam sleeve during freezing temperatures. Willis
noted that he would check with the crew about her suggestion.
Dickmann described bushes that were left untrimmed last year and are now overgrown. Willis stated
that the crew works in stages and they plan on trimming the bushes as time allows.
Dickmann indicated that she was in favor of both adding gravel to the path in Medina Park and filling
in the really low areas of the lawn with sand.
ITEM CA-5
Park Board Meeting Minutes Page 3 January 15, 2013
View Point Park (6:39 pm)
Adam indicated that the hedge in View Point Park had grown so much that it is blocking out the light
and view. Willis confirmed he would speak to the adjacent property owner about the overgrown
hedge.
Easter Egg Hunt (6:40 pm)
Flagg asked Greytak to contact Dykes regarding volunteering for the March 30, 2013 Easter Egg
Hunt.
ADJOURNMENT
MOTION LOREN-TAYLOR AND SECOND FLAGG TO ADJOURN THE JANUARY 15, 2013
PARK BOARD MEETING. MOTION PASSED 4-0 AT 6:42 PM.
The next Park Board meeting will be held Tuesday, February 19, 2013, at 6:00 pm.
Minutes taken by:
Pamela Greytak, CMC
Administrative Assistant/Deputy Clerk
ITEM CA-5
ITEM CA-6
ITEM CA-6
Medina City Council Regular Meeting ITEM OB-1
Monday, March 11, 2013
AGENDA BILL
Subject: Professional Services Agreement for Public Works Shop Facility Design
Category: Consent Ordinance Public Hearing
X City Council Business Resolution Other – Discussion
Prepared By: Joe Willis Sr., Director of Public Works
Summary:
The City Council authorized David Clark Architects to conduct a study of the existing Public
Works Shop Facility in August of 2012. The study was completed in February of this year and
was included in the February 11, 2013 Council packet.
The report reveals a critical need for more covered storage area for equipment. Currently major
pieces of equipment are located in the yard area without cover which subjects them to weather
conditions that contribute to degradation that will be reflected in earlier replacement than would
be necessary if they were stored under cover. The report also highlighted how the lack of
storage area impacts the day to day operations. The limited storage area necessitates moving
of smaller equipment in order to clear areas for ordinary projects such as sign fabrication, wood
working, and small equipment repairs.
The Council considered these issues during the 2013 budget discussions and adopted a budget
that allocated $459,325 to the Public Works Shop Improvement. David Clark Architects has
prepared a revised preliminary cost estimate for the improvement project that includes the
presently non-funded emergency generator costs for changing out the City Hall generator and
relocating it to the shop, the soft costs (cost of permits, advertising for bids, architect fees, and a
10% cost contingency) for a total estimated cost of $567,603. Excluding the generator costs the
estimate is within the present capital project budget of $459,325.
The architect’s design fee based on the scope of work that includes the electrical design for the
generator change out would ordinarily be $70,571 (13% of the building construction cost) has
been reduced by $15,887 to $54,684 fixed fee since David Clark has already completed the site
facility study.
Attachment(s):
Public Works Shop Cost estimate
Professional Services Agreement and Fee Breakdown
Budget/Fiscal Impact: $54,684 Capital Project Fund
Staff Recommendation: Approve the Agreement
City Manager Approval:
Proposed Council Motion:
I move to approve the Architectural Professional Services
Agreement for the Public Works Shop Facility Improvement
Project and Authorize the City Manager to sign the
agreement.
DAVID A. CLARK
ARCHITECTS, PLLC
Medina Public Works building
Fee Breakdown 26-Feb-13
Design Development 4,415
Permit Drawings 13,537
Mechanical engineering 1,000
Electrical engineering 6,500
Structural engineering 6,500
Civil engineering 4,500
Landscape By city
Specifications 12,381
Permitting 3,693
Bidding 4,759
Construction 13,286
Subtotal 70,571$
Client discount (15,887)$
Fixed Fee Amount54,684$
Building construction costs , including generators 419,068$
Percentage fee to construction cost13.0%
Includes:
Structural, mechanical, electrical, civil design
Coordination of Owner's consultants (Soils)
Electrical design of relocated generator and city hall generator
Excludes:
Soils engineering, survey, materials testing, LEED, Landscape
Furniture, commissioning, noise studies
Washington State applicable taxes
David A. Clark Architects, PLLC Fee proposal breakdown 022613 2/26/2013
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ITEM OB-1
DAVID A. CLARK
ARCHITECTS, PLLC
Medina Public Works building Prepared 26-Feb-13
Fee proposal
Drafting Principal Fee
Design Development 4,415$
Meetings085.53 4166.15 664.60$
Field tape existing conditions085.53 5166.15 830.75$
Design Development 085.53 4166.15 664.60$
Code review & coordination085.53 3166.15 498.45$
Review 085.53 4166.15 664.60$
Base sheet & plan revisions 585.53 4166.15 1,092.25$
Permit Drawings 13,537$
Site plan & notes 885.53 2166.15 1,016.54$
Floor plan 785.53 4166.15 1,263.31$
RCP 885.53 1166.15 850.39$
Roof Plan 685.53 4166.15 1,177.78$
Exterior Elevations 885.53 4166.15 1,348.84$
Interior elevations 885.53 4166.15 1,348.84$
Sections & Details 885.53 5166.15 1,514.99$
Schedules & details 685.53 5166.15 1,343.93$
Coordination 285.53 6166.15 1,167.96$
50 & 90% review meetings 1.5166.15 249.23$
Revisions at 50%285.53 1166.15 337.21$
Revisions at 90%285.53 1166.15 337.21$
Update cost estimate at 50 185.53 4166.15 750.13$
Update cost estimate at 90 085.53 2166.15 332.30$
Final meeting 3166.15 498.45$
Subconsultants
Mechanical 1,000$
Electrical 6,500$
Structural 6,500$
Civil 4,500$
Landscape None
Specifications 12,381$
Cover 085.53 0.5166.15 83.08
CSI 0.1585.53 0166.15 12.83
inside cover 0.1585.53 0.25166.15 54.37
TOC 0.1585.53 0.25166.15 54.37
Call for bids 0.1585.53 0.5166.15 95.90
Scope 085.53 0.25166.15 41.54
Instructions to bidders 085.53 1166.15 166.15
ITB Cover 0.1585.53 0166.15 12.83
David A. Clark Architects, PLLCMedina PW Facility Fee proposal Phase 2 022613 2/26/2013
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ITEM OB-1
checklist 0.1585.53 0.25166.15 54.37
Qual cover 0.1585.53 0.25166.15 54.37
Qual 085.53 1166.15 166.15
bid proposal 0.1585.53 1166.15 178.98
Cert of Non-Seg 0.1585.53 0.25166.15 54.37
Sub list 0.1585.53 0.25166.15 54.37
Prevailing wages cover 0.1585.53 0166.15 12.83
Prevailing wages 0.1585.53 0.5166.15 95.90
Insurance 0.1585.53 0.25166.15 54.37
Contract 085.53 2166.15 332.30
Perf bonds 0.1585.53 0.25166.15 54.37
Retainage form 0.1585.53 0.25166.15 54.37
General conditions 085.53 2166.15 332.30
Special conditions 0.1585.53 2166.15 345.13
1100 0.1585.53 0.5166.15 95.90
1310 0.1585.53 0.5166.15 95.90
1320 0.1585.53 0.5166.15 95.90
1330 0.1585.53 0.5166.15 95.90
1400 0.1585.53 0.5166.15 95.90
1420 0.1585.53 0.5166.15 95.90
1600 0.1585.53 0.5166.15 95.90
1635 0.1585.53 0.5166.15 95.90
1700 0.1585.53 0.5166.15 95.90
1770 0.1585.53 0.5166.15 95.90
1781 0.1585.53 0.5166.15 95.90
1782 0.1585.53 0.5166.15 95.90
1820 0.15 85.53 0.5166.15 95.90
2100Selective demolition 0.1585.53 4166.15 677.43
2200Site work 0.1585.53 6166.15 1,009.73
2500Asphalt 0.1585.53 4166.15 677.43
3300Concrete 0.1585.53 4166.15 677.43
5120Structural steel 0.1585.53 3166.15 511.28
6100Rough Carpentry 0.1585.53 5166.15 843.58
7250Insulation 0.585.53 0.1166.15 59.38
7300Roofing 0.1585.53 6166.15 1,009.73
7400Siding 0.1585.53 5166.15 843.58
7900Caulking 0.1585.53 1166.15 178.98
9900Painting 585.53 7166.15 1,590.70
10431Signage 0.1585.53 3166.15 511.28
10521FE 0.1585.53 1166.15 178.98
Permitting 3,693$
Permit process 485.53 22152.31 3,692.94
Bidding 4,759$
Pre-bid 085.53 6152.31 913.86
Bidding 485.53 12152.31 2,169.84
David A. Clark Architects, PLLCMedina PW Facility Fee proposal Phase 2 022613 2/26/2013
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ITEM OB-1
Vetting 085.53 5152.31 761.55
Award 085.53 3152.31 456.93
Council 085.53 3152.31 456.93
Construction 13,286$
Pre construction 085.53 6152.31 913.86
site trips 85.53 32152.31 4,873.92
general 1085.53 20152.31 3,901.50
pay apps 285.53 2152.31 475.68
Logs, meetings 485.53 8152.31 1,560.60
Misc 485.53 8152.31 1,560.60
Reimbursables
Plots, Prints, deliveries, etc cost plus 10%
Total Fee Proposal 70,572$
Not included:
Permit fees, parking study
Mechanical/Electrical site visits
Applying for permit
Revit or 3d modeling
David A. Clark Architects, PLLCMedina PW Facility Fee proposal Phase 2 022613 2/26/2013
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ITEM OB-1
DAVID A. CLARK
ARCHITECTS, PLLC
Medina Public Works Shop Facility Created 03-Oct-12
Cost Estimate Summary Revised 26-Feb-13
Line
8 Large equipment building, same site 2,637 sf209,853
9 Renovation of original building 1,134 sf19,600
10 Site Lighting -
11 Soil Bins 15,000
12 Sub Total Costs 244,453$
13 Estimating Contingency 7%17,112$
14 General Conditions 10%24,445$
15 Performance Bonds & Insurance 2%4,889$
16 Escalation - Mid 2013 0%-$
17 Overhead & Profit 15%36,668$
18 Sub Total Construction General Costs 83,114$
19 Relocate City Hall generator to site (not in budget but will be designed)13,500
20 New City Hall Generator (not in budget but will be designed)78,000
21 Sub Total Generator Costs 91,500$
22
23 Total Building Construction Costs 419,068$
24
25 Related (Soft) Costs
26 Permits (Estimate)0.5%2,095$
27 AE Fee Phase 2 54,684$
28 WSST 9.5%39,811$
29 Advertising, Bidding Costs 500$
30 Printing, Reimbursables 500$
31 Testing 1,500$
32 Utility Connections-$
33 Commissioning -$
34 Soils Engineering 2,400$
35 Misc 5,000$
36 Total Project (soft) costs 106,491$
37 Owner's Contingency 8%42,045$
38 Reserve Bond Amounts, Bond Costs not considered
39
40 Total Project Costs ………………………………………..……………………567,603$
41 2013 Budget 459,325$
42 Amount over budget with generators 108,278$
Amount under budget without generators (424)$
David A. Clark Architects, PLLC Pre-design CE 022613 2/26/2013
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ITEM OB-1
ITEM OB-1
Page 1 of 7
CITY OF MEDINA
SERVICE PROVIDER/PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, is made and entered into in duplicate this day of ,
20___ by and between the CITY OF MEDINA, a Washington municipal corporation,
hereinafter referred to as the "CITY" and David A. Clark Architects. PLLC
hereinafter referred to as the "SERVICE PROVIDER."
WITNESSETH:
WHEREAS, the CITY desires to have certain services and/or tasks performed as set
forth in the City of Medina Public Works Facility Study Request For Qualifications
attached and requiring specialized skills and other supportive capabilities; and
WHEREAS, sufficient CITY resources are not available to provide such services; and
WHEREAS, the SERVICE PROVIDER represents that the SERVICE PROVIDER is
qualified and possesses sufficient skills and the necessary capabilities, including
technical and professional expertise, where required, to perform the services and/or
tasks set forth in this Agreement.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and
performance contained herein, the parties hereto agree as follows:
I . SCOPE OF SERVICES.
The SERVICE PROVIDER shall perform such services and accomplish such tasks,
including the furnishing of all materials and equipment necessary for full performance
thereof, as are identified and designated as SERVICE PROVIDER responsibilities
throughout this Agreement and as detailed in Exhibit "A" and Fixed Fee Scope of
Services Exhibit “B” attached hereto and incorporated herein (the "Project").
2. TERM. The Project shall begin no earlier than , 20 , and shall be
completed no later than , 20 , unless sooner terminated according
to the provisions herein.
3. COMPENSATION AND METHOD OF PAYMENT.
A. Payments for services provided hereunder shall be made following the performance
of such services, unless otherwise permitted by law and approved in writing by the CITY.
B. No payment shall be made for any service rendered by the SERVICE PROVIDER
except for services identified and set forth in this Agreement.
C. The CITY shall pay the SERVICE PROVIDER for work performed under this
Agreement pursuant to accepted proposal attached hereto as Exhibit "B" and by this
reference incorporated herein.
D. The SERVICE PROVIDER shall submit to the CITY Finance Officer on forms
approved by the Finance Officer, a voucher or invoice for services rendered during the
ITEM OB-1
Page 2 of 7
pay period. The CITY shall initiate authorization for payment after receipt of said
approved voucher or invoice and shall make payment to the SERVICE PROVIDER
within approximately thirty (30) days thereafter.
4. REPORTS AND INSPECTIONS.
A. The SERVICE PROVIDER at such times and in such forms as the CITY may require,
shall furnish to the CITY such statements, records, reports, data, and information as the
CITY may request pertaining to matters covered by this Agreement. All of the reports,
information data,. and other related materials, prepared or assembled by the SERVICE
PROVIDER under this Agreement and any information relating to personal, medical and
financial data will be treated as confidential insofar as is allowed by Washington State
laws regarding disclosure of public information, Chapter 42.17, R.C.W. Generally,
Chapter 42.17, R.C.W. requires disclosure of all but the most personal and sensitive
information in CITY hands.
B. The SERVICE PROVIDER shall at any time during normal business hours and as
often as the CITY or State Examiner may deem necessary, make available for
examination all of its records and data with respect to all matters covered, directly or
indirectly, by this Agreement and shall permit the CITY or its designated authorized
representative to audit and inspect other data relating to all matters covered by this
Agreement. The CITY shall receive a copy of all audit reports made by the agency or
firm as to the SERVICE PROVIDER'S activities. The CITY may, at its discretion, conduct
an audit at its expense, using its own or outside auditors, of the SERVICE PROVIDER'S
activities which relate, directly or indirectly, to this Agreement.
5.INDEPENDENT CONTRACTOR RELATIONSHIP.
A. The parties intend that an independent SERVICE PROVIDER/CITY relationship will
be created by this Agreement. The CITY is interested primarily in the results to be
achieved; subject to paragraphs herein, the implementation of services will lie solely with
the discretion of the SERVICE PROVIDER. No agent, employee, servant or
representative of the SERVICE PROVIDER shall be deemed to be an employee, agent,
servant or representative of the CITY for any purpose, and the employees of the
SERVICE PROVIDER are not entitled to any of the benefits the CITY provides for its
employees. The SERVICE PROVIDER will be solely and entirely responsible for its acts
and for the acts of its agents, employees, servants, subcontractors or representatives
during the performance of this Agreement.
B. In the performance of the services herein contemplated the SERVICE PROVIDER is
an independent contractor with the authority to control and direct the performance of the
details of the work, however, the results of the work contemplated herein must meet the
approval of the CITY and shall be subject to the CITY'S general rights of inspection and
review to secure the satisfactory completion thereof.
6. SERVICE PROVIDER EMPLOYEES/AGENTS
The CITY may at its sole discretion require the SERVICE PROVIDER to remove an
employee(s), agent(s) or servant(s) from employment on this Project. The SERVICE
PROVIDER may however employ that (those) individual(s) on other non-CITY related
projects.
ITEM OB-1
Page 3 of 7
7. HOLD HARMLESS INDEMNIFICATION.
A. The SERVICE PROVIDER shall indemnify and hold the CITY and its agents,
employees, and/or officers, harmless from claims, demands, suits, at law or equity,
actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought
against the CITY arising out of, in connection with, or incident to the execution of this
Agreement and/or the SERVICE PROVIDER'S negligent performance or failure to
perform any aspect of this Agreement; provided, however, that if such claims are caused
by or result from the concurrent negligence of the CITY, its agents, employees, and/or
officers, this indemnity provision shall be valid and enforceable only to the extent of the
negligence of the SERVICE PROVIDER; and provided further, that nothing herein shall
require the SERVICE PROVIDER to hold harmless or defend the CITY, its agents,
employees and/or officers from any claims arising from the sole negligence of the CITY,
its agents, employees, and/or officers. The SERVICE PROVIDER expressly agrees that
the indemnification provided herein constitutes the contractor's waiver of immunity under
Title 51 RCW, for the purposes of this Agreement. This waiver has been mutually
negotiated by the parties. The provisions of this section shall survive the expiration or
termination of this Agreement.
B. No liability shall attach to the CITY by reason of entering into this Agreement except
as expressly provided herein.
8. INSURANCE.
The SERVICE PROVIDER shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the SERVICE
PROVIDER, their agents, representatives, employees or subcontractors.
The SERVICE PROVIDER shall provide a Certificate of Insurance evidencing:
A. Automobile Liability insurance with limits no less than $1,000,000 combined single
limit per accident for bodily injury and property damage.
B. Commercial General Liability insurance written on an occurrence basis with limits no
less than $1,000,000 combined single limit per occurrence and $2,000,000 aggregate for
personal injury, bodily injury and property damage. Coverage shall include but not be
limited to:, blanket contractual; products/completed operations; broad form property
damage-, explosion, collapse and underground (XCU) if applicable; and employer's
liability.
The CITY shall be named as an additional insured on the insurance policy, as respects
work performed by or on behalf of the SERVICE PROVIDER and a copy of the
endorsement naming the CITY as additional insured shall be attached to the Certificate
of Insurance. The CITY reserves the right to request certified copies of any required
policies.
The SERVICE PROVIDER'S insurance shall contain a clause stating that coverage shall
apply separately to each insured against whom claim is made or suit is brought, except
with respects to the limits of the insurer's liability.
ITEM OB-1
Page 4 of 7
C. Professional Liability, Professional Errors and Omissions insurance with limits no less
than $ 1,000,000 limit per occurrence. Any payment of deductible or self-insured
retention shall be the sole responsibility of the SERVICE PROVIDER.
The SERVICE PROVIDER'S insurance shall be primary insurance as respect to the
CITY and the CITY shall be given thirty (30) days prior written notice of any cancellation,
suspension or material change in coverage.
9. TREATMENT OF ASSETS.
Title to all property furnished by the CITY shall remain in the name of the CITY and the
CITY shall become the owner of the work product and other documents, if any, prepared
by the SERVICE PROVIDER pursuant to this Agreement.
10. COMPLIANCE WITH LAWS.
A. The SERVICE PROVIDER, in the performance of this Agreement, shall comply with
all applicable federal, state or local laws and ordinances, including regulations for
licensing, certification and operation of facilities, programs and accreditation, and
licensing of individuals, and any other standards or criteria as described in this
Agreement to assure quality of services.
B. The SERVICE PROVIDER specifically agrees to pay any applicable business and
occupation (B & 0) taxes, which may be due on account of this Agreement.
11. NONDISCRIMINATION.
A. The CITY is an equal opportunity employer.
B. Nondiscrimination in Employment. In the performance of this Agreement, the
SERVICE PROVIDER will not discriminate against any employee or applicant for
employment on the grounds of race, creed, color, national origin, sex, marital status, age
or the presence of any sensory, mental or physical handicap; provided that the
prohibition against discrimination in employment because of handicap shall not apply if
the particular disability prevents the proper performance of the particular worker
involved. The SERVICE PROVIDER shall ensure that applicants are employed, and that
employees are treated during employment without discrimination because of their race,
creed, color, national origin, sex, marital status, age or the presence of any sensory,
mental or physical handicap. Such action shall include, but not be limited to:
employment, upgrading, demotion or transfers, recruitment or recruitment advertising,
layoff or termination, rates of pay or other forms of compensation, and programs for
training including apprenticeships. The SERVICE PROVIDER shall take such action with
respect to this Agreement as may be required to ensure full compliance with local, state
and federal laws prohibiting discrimination in employment.
C. Nondiscrimination in Services. The SERVICE PROVIDER will not discriminate
against any recipient of any services or benefits provided for in this Agreement on the
grounds of race, creed, color, national origin, sex, marital status, age or the presence of
any sensory, mental or physical handicap.
D. If any assignment and/or subcontracting has been authorized by the CITY, said
assignment or subcontract shall include appropriate safeguards against discrimination.
The SERVICE PROVIDER shall take such action as may be required to ensure full
ITEM OB-1
Page 5 of 7
compliance with the provisions in the immediately preceding paragraphs herein.
12. ASSIGNMENT/SUBCONTRACTING.
A. The SERVICE PROVIDER shall not assign its performance under this Agreement or
any portion of this Agreement without the written consent of the CITY, and it is further
agreed that said consent must be sought in writing by the SERVICE PROVIDER not less
than thirty (30) days prior to the date of any proposed assignment. The CITY reserves
the right to reject without cause any such assignment.
B. Any work or services assigned hereunder shall be subject to each provision of this
Agreement and proper bidding procedures where applicable as set forth in local, state
and/or federal statutes, ordinances and guidelines.
C. Any technical/professional service subcontract not listed in this Agreement, must
have express advance approval by the CITY.
13. CHANGES.
Either party may request changes to the scope of services and performance to be
provided hereunder, however, no change or addition to this Agreement shall be valid or
binding upon either party unless such change or addition be in writing and signed by
both parties. Such amendments shall be attached to and made part of this Agreement.
14. MAINTENANCE AND INSPECTION OF RECORDS.
A. The SERVICE PROVIDER shall maintain books, records and documents, which
sufficiently and properly reflect all direct and indirect costs related to the performance of
this Agreement and shall maintain such accounting procedures and practices as may be
necessary to assure proper accounting of all funds paid pursuant to this Agreement.
These records shall be subject at all reasonable times to inspection, review, or audit, by
the CITY, its authorized representative, the State Auditor, or other governmental officials
authorized by law to monitor this Agreement.
B. The SERVICE PROVIDER shall retain all books, records, documents and other
material relevant to this agreement, for six (6) years after its expiration. The SERVICE
PROVIDER agrees that the CITY or its designee shall have full access and right to
examine any of said materials at all reasonable times during said period.
15.POLITICAL ACTIVITY PROHIBITED.
None of the funds, materials, property or services provided directly or indirectly under tile
Agreement shall be used for any partisan political activity, or to further the election or
defeat of any candidate for public office.
16. PROHIBITED INTEREST.
No member, officer, or employee of the CITY shall have any interest, direct or indirect, in
this Agreement or the proceeds thereof
ITEM OB-1
Page 6 of 7
17. OTHER PROVISIONS.
The following additional terms shall apply: It is agreed between the parties that pursuant
to changes in state law necessitating that services hereunder be expanded, the parties
shall negotiate an appropriate amendment. If after thirty (30) days of negotiation,
agreement can not be reached, this Agreement may be terminated by the City no sooner
than sixty (60) days thereafter.
18. TERMINATION.
A. Termination for Convenience. The CITY may terminate this Agreement, in whole or in
part, at any time, by at least thirty (30) days written notice to the SERVICE PROVIDER.
The SERVICE PROVIDER shall be paid its costs, including contract close-out costs, and
profit on work performed up to the time of termination. The SERVICE PROVIDER shall
promptly submit a termination claim to the CITY. If the SERVICE PROVIDER has any
property in its possession belonging to the CITY, the SERVICE PROVIDER will account
for the same, and dispose of it in the manner directed by the CITY.
B. Termination for Cause. If the SERVICE PROVIDER fails to perform in the manner
called for in this Agreement, or if the SERVICE PROVIDER fails to comply with any
other provisions of the Agreement and fails to correct such noncompliance within five (5)
days written notice thereof, the CITY may terminate this Agreement for cause.
Termination shall be effected by serving a notice of termination on the SERVICE
PROVIDER setting forth the manner in which the SERVICE PROVIDER is in default.
The SERVICE PROVIDER will only be paid for services performed in accordance with
the manner of performance set forth in this Agreement.
19. NOTICE.
Notice provided for in this Agreement shall be sent by certified mail to the addresses
designated for the parties on the last page of this Agreement.
20. ATTORNEYS FEES AND COSTS.
If any legal proceeding is brought for the enforcement of this Agreement, or because of a
dispute, breach, default, or misrepresentation in connection with any of the provisions of
this Agreement, the prevailing party shall be entitled to recover from the other party, in
addition to any other relief to which such party may be entitled, reasonable attorney's
fees and other costs incurred in that action or proceeding.
21. JURISDICTION AND VENUE.
A. This Agreement has been and shall be construed as having been made and delivered
with the State of Washington, and it is agreed by each party hereto that this Agreement
shall be governed by laws of the State of Washington, both as to interpretation and
performance.
B. Any action of law, suit in equity, or judicial proceeding for the enforcement of this
Agreement or any provisions thereof, shall be instituted and maintained only in any of
the courts of competent jurisdiction in King County, Washington.
ITEM OB-1
Page 7 of 7
22. SEVERABILITY.
A. If, for any reason, any part, term or provision of this Agreement is held by a court of
the United States to be illegal, void or unenforceable, the validity of the remaining
provisions shall not be affected, and the rights and obligations of the parties shall be
construed and enforced as if the Agreement did not contain the particular provision held
to be invalid.
B. If it should appear that any provision hereof is in conflict with any statutory provision
of the State of Washington, said provision, which may conflict therewith shall be deemed
inoperative and null and void insofar as it may be in conflict therewith, and shall be
deemed modified to conform to such statutory provisions.
23. ENTIRE AGREEMENT.
The parties agree that this Agreement is the complete expression of the terms hereto
and any oral representations or understandings not incorporated herein are excluded.
Further, any modification of this Agreement shall be in writing and signed by both
parties. Failure to comply with any of the provisions stated herein shall constitute
material breach of contract and cause for termination Both parties recognize time is of
the essence in the performance of the provisions of this Agreement. It is also agreed by
the parties that the forgiveness of the nonperformance of any provision of this
Agreement does not constitute a waiver of the provisions of this Agreement.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed
the day and year first hereinabove written.
CITY:
CITY OF MEDINA
501 Evergreen Point Road
Medina, WA 98039
SERVICE PROVIDER:
David A Clark Architects, PLLC
33017 134th Ave S.E.
Auburn, WA 98092-8519
Attachments:
A1” Scope of Services
B” Fixed Fee of $54,684
ITEM OB-1
Attachment A1 Page 1 of 2
Attachment “A1”
Scope of Services
ARTICLE 1 THE SERVICES
1.1 General Description: Provide design services for the addition to the Public Works Maintenance Shop and improvements to
the shop facilities and yard. The project consists of a general remodel of the existing facility, a 2,600 sf addition to the existing
building as indicated in the feasibility study dated 2/6/13, and yard improvements: including but not limited to improvements to
accommodate future emergency generator installation complete with necessary electrical improvements that will facilitate the
connection of the generator when it is installed without modification to the building or its electrical service, new bulk material
storage bins on the site, on-site portable fuel storage facility, records and material storage, site work and restoration work
associated with the building construction, and other improvements as needed for a complete and operational Public Works
maintenance facility.
ARTICLE 2 ARCHITECT’S RESPONSIBILITIES
2.1 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects
practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as
expeditiously as is consistent with such professional skill and care and the orderly progress of the Project.
ARTICLE 3 SCOPE OF ARCHITECT’S BASIC SERVICES
3.1 The Architect’s Basic Services consist of those described in Article 1 and 3 and include usual and customary structural,
mechanical, civil and electrical engineering services. The scope does not include landscaping, soils engineering or surveying.
3.2 The Architect shall manage the Architect’s services, consult with the Owner, research applicable design criteria, attend
Project meetings, communicate with members of the Project team and report progress to the Owner. The Architect shall
coordinate its services with those services provided by the Owner and the Owner’s consultants.
3.3 Following the Owner’s approval of the Construction Documents and the Construction Contract Agreement contained therein,
the Architect shall assist the Owner in (1) obtaining competitive bids; (2) confirming responsiveness of bids or proposals; (3)
determining the successful bid or proposal, if any; and, (4) awarding the project for construction.
3.4 The Architect shall provide administration of the Contract between the Owner and the Contractor, provide coordination as the
work progresses with the understanding that the facility will be occupied by City personnel and continue to function as a
maintenance shop and yard during the construction, process and approve progress payments, provide periodical inspections of the
work, prepare and process project change orders for Owner acceptance, conduct final inspection(s) of the work for acceptance by
the Owner, and complete project close out following Owner acceptance.
3.4.1 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have
authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over,
charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions
and programs in connection with the Work, nor shall the Architect be responsible for the Contractor’s failure to perform the Work
in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect’s negligent
acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor
or of any other persons or entities performing portions of the Work.
3.4.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect
considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in
accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed.
However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such
authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment
suppliers, their agents or employees or other persons or entities performing portions of the Work.
3.4.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract
Documents on written request of either the Owner or Contractor. The Architect’s response to such requests shall be made in
writing within any time limits agreed upon or otherwise with reasonable promptness. Interpretations and decisions of the
Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in
the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful
performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations
ITEM OB-1
Attachment A1 Page 2 of 2
or decisions rendered in good faith. The Architect’s decisions on matters relating to aesthetic effect shall be final if consistent
with the intent expressed in the Contract Documents.
3.4.4 The Architect shall review and approve or take other appropriate action upon the Contractor’s submittals such as Shop
Drawings, Product Data and Samples, for the purpose of checking for conformance with information given and the design
concept expressed in the Contract Documents. Accuracy and completeness of dimensions and quantities on the shop drawings are
the Contractor’s responsibility. The Architect shall review shop drawings and other submittals related to the Work designed or
certified by the design professional retained by the Contractor that bear such professional’s seal and signature when submitted to
the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications
and approvals performed or provided by such design professionals.
Medina City Council Regular Meeting ITEM OB-2
Monday, March 11, 2013
AGENDA BILL
Subject: Park Board 2013 Annual Work Plan
Category:
Consent Ordinance Public Hearing
X City Council Business Resolution Other – Discussion
Prepared By: Joe Willis Sr., Director of Public Works
The Park Board serves as an advisory board to the Council to provide guidance on parks and recreational
needs of the city by advising the council and staff on matters relating to planning, acquisition,
development, and operation of park facilities and recreational programs (MMC 2.40).
To fulfill that mission, the Board during their February 19th board meeting proposed a number of issues
and events for Council consideration:
Coordinate an Easter egg hunt (late March)
Coordinate an arbor day celebration (April 10th)
Consider flag displays for Memorial Day, July 4th, and Veterans Day
Provide input for the completion of a new picnic shelter for Medina Park that will also
include relocation of the Windsong sculpture to the shelter to protect it from the weather
Provide input on the future connection of the new SR 520 lid structure to Fairweather Park
and the final lid landscaping and design features
Conduct a field trip to review all of the city parks and open spaces to define and prioritize
proposed future needs and improvements
Compile a list of suggested improvements and park maintenance projects for consideration
by the Director of Public Works and the City Council
Participate in the development of the 2014 budget by providing proposals for consideration
by the Director of Public Works and the City Council
In addition to the annual work plan the Board compiled a list of maintenance/improvements that
they would like to see accomplished. The non-prioritized list is as follows:
Medina Park:
o Replace old Park Maps
o Reseed bare grass areas
o Drain wet area by 82nd Ave parking lot
o Replace older dog stations
o Remove/trim brush around the pond
o Refurbish Par Course items-more gravel-clean frames-clean signs
Medina Beach Park:
o Replace two benches on viewing pier
o Place picnic table in grass area on east side of park
o Address swim area access to water across rocks
o Add “NO BOATING” signs to children’s beach area
Fairweather Park:
o Sand and paint picnic table
o Place picnic table on upper playfield
o Fix tennis court wind screens
o Place trash can in tennis courts
Medina City Council Regular Meeting ITEM OB-2
Monday, March 11, 2013
Lake Lane:
o Periodically clean goose droppings off of pier
o Install bench on the pier
o Trim back vegetation along the walking path
Viewpoint Park:
o Sand and paint bench at triangle park
o Trim back willow tree by pier
Budget/Fiscal Impact: TBD
Staff Recommendation: Approve the Plan
City Manager Approval:
Proposed Council Motion: I move to approve the Park Board 2013 Annual Work Plan.
ITEM OB-4
MEDINA CITY COUNCIL
2013 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
JANUARY 14, City Council Special Meeting, 6:00 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.310.110(1)(i)Sand Completed.
JANUARY 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 2013 ARCH Workplan and Budget Hanson Approved. (Vote 7-0)
Consent Agenda 2013 ARCH Trust Fund Resolution Hanson Resolution No. 362 approved. (Vote 7-0)
Consent Agenda
Approval of Evergreen Point Road Sidewalk
Transportation Improvement Board (TIB) Grant Wiilis Approved. (Vote 7-0)
Other Business Draft 2013 Legislative Agenda Hanson Approved. (Vote 7-0)
Other Business Work Plan Presentation: Planning Commission Grumbach Approved. (Vote 7-0)
Other Business
Non-binding Statement of Interest for Updated Solid
Waste Interlocal Agreement Between King County and
the Cities Hanson Approved. (Vote 7-0)
Other Business 2013 Meeting Schedule Hanson Completed.
Other Business Tax Revenue Source Discussion Boyd Completed.
Other Business Reconsideration of City Manager 2013 Compensation Boyd
Motion approved 5-2 (D. Lee & J. Lee
opposed)
JANUARY 28, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
Discussion Long Range Visioning Completed.
FEBRUARY 11, City Council Special Meeting, 5:45 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.310.110(1)(i)Sand Completed.
FEBRUARY 11, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation
Recognize Outgoing Park Board Members Kochel,
Michel Mayor Completed.
Reports 2012 Financial Year End Report Adams Completed.
Consent Agenda Consultant Agreement for Roth Hill - Engineering Grumbach Approved (Vote, 7-0).
Consent Agenda Consultant Agreement for Pace Engineers - CMP Grumbach Approved (Vote, 7-0).
Consent Agenda Consultant Agreement for OTAK - Planning Grumbach Approved (Vote, 7-0).
Consent Agenda Consultant Agreement for OTAK - Landscaping Grumbach Approved (Vote, 7-0).
Consent Agenda Police Vehicle Purchase Thomas Approved (Vote, 7-0).
Other Business 2013 Work Plan Presentation: Emergency Committee Thomas Approved (Vote, 7-0).
Other Business Architect Agreement - City Shop Design Willis Tabled to March 11.
Other Business Jet Noice/Part 150 Consultant Agreement Hanson Approved (Vote, 7-0).
Other Business Letter of Intent - King Co Hazard Mitigation Planning Thomas Approved (Vote, 7-0).
ITEM OB-4
MEDINA CITY COUNCIL
2013 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
MARCH 11, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation Recognize Outgoing Planning Commissioner O'Brien Mayor
Consent Agenda Approval to Surplus Police Vehicle Thomas
Consent Agenda Purchase of Equipment for NPDES Implementation Willis
Other Business 2013 Work Plan Presentation: Park Board Willis
Other Business Architect Agreement - City Shop Design Willis
Other Business DOT Funding Package
APRIL 8, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Approval of Arbor Day Proclamation Willis
Other Business Shoreline Master Program Grumbach
Other Business Appointment to Planning Commisison, Position 3, 7 Mayor
APRIL 22, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
Discussion Zoning Code Update
MAY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Hunts Point Police Services Agreement
Other Business Draft Six-Year CIP/TIP (2014-2019) Introduction
JUNE 10, City Council Regular Meeting, 6:00 pm
Item Type Topic Presenter Council Action
Public Hearing Draft Six-Year CIP/TIP (2014-2019)
JULY 8, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Adoption of Six-Year CIP/TIP and Resolution
JULY 22, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
AUGUST 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Public Hearing 2014 Preliminary Budget
ITEM OB-4
MEDINA CITY COUNCIL
2013 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
SEPTEMBER 9, City Council Regular Meeting 6:30 pm
Item Type Topic Presenter Council Action
Other Business 2014 Preliminary Budget-Draft
SEPTEMBER 23, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
OCTOBER 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Public Hearing 2014 Preliminary Budget
Other Business 2014 Preliminary Budget
Other Business 2013/2014 Fee Schedule Update (Draft)
OCTOBER 28, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
NOVEMBER 12 (Tuesday), City Council Special Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Resolution Adopting Fee Schedule Update
Consent Agenda Resolution Approving 2014 NORCOM Budget Allocation
Public Hearing Utility Tax Ordinance
Other Business Adoption of Utility Tax Ordinance
Public Hearing 2014 Property Tax Levy
Other Business Adoption of 2014 Property Tax Levy and Resolution
Public Hearing 2014 Preliminary Budget
Other Business
Adoption of 2014 Annual Budget, Ordinance and
Salary Schedule
Other Business Adoption of Franchise Fee Ordinance
DECEMBER 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action