HomeMy WebLinkAbout09-09-2013 - Agenda Packet4.yofMF0,
y9 MEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
MONDAY, SEPTEMBER 9,2013
5:30 PM
MAYOR INTERIM CITY MANAGER
MICHAEL LUIS ROBERT GRUMBACH
DEPUTY MAYOR CITY ATTORNEY
KATIE PHELPS KARI SAND
COUNCIL MEMBERS CITY CLERK
PATRICK BOYD RACHEL BAKER
JAY DECKER
DOUG DICHARRY
DAVID LEE
JANIE LEE
SPECIAL MEETING 5:30 PM
EXECUTIVE SESSION
ES-1: RCW 42.30.110 (1)(i)To discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing the
agency litigation or potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a party, when public
knowledge regarding the discussion is likely to result in an adverse legal or financial
consequence to the agency.
REGULAR MEETING 6:30 PM
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE
APPROVAL OF MEETING AGENDA
PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue related to city business, excluding
public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be
limited to three minutes per person, per meeting. Those who have service requests or complaints are
encouraged to first bring such matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on
official City business. In order to accomplish all the business on the agenda and be respectful of
everyone's time, Council Members will not be able to engage in dialogue with individual members of the
audience.
Medina City Hall I 501 Evergreen Point Road I PO Box 144 I Medina,WA 98039
425-233-6400 I www.medina-wa.qov
REPORTS AND ANNOUNCEMENTS
RA-1: Mayor
RA-2: Council
RA-3: Advisory Boards/Commissions/Committees
RA-4: Staff
CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
CA-1: Approval of August 12, 2013 City Council Special and Regular Meeting Minutes
CA-2: Approval of August, 2013 Check Register
CA-3: Recovery Month Proclamation
CA-4: Receipt of Approved 5/28/2013 Planning Commission Meeting Minutes
CA-5: Receipt of Approved 6/25/2013 Planning Commission Meeting Minutes
CA-6: Receipt of Approved 7/23/2013 Planning Commission Meeting Minutes
CA-7: Receipt of Approved 6/17/2013 Park Board Meeting Minutes
OTHER BUSINESS
OB-1: Ecology SMP Conditional Approval Follow-Up
OB-2: Draft 2014 Preliminary Budget Discussion
OB-3: City Council Agenda Calendar
PUBLIC COMMENT
Comment period limited to ten minutes. Speaker comments limited to one minute per person.
ADJOURNMENT
Next Regular Meeting: Monday, October 14, 2013
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Medina City Council September 9, 2013 Page 2 of 2
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ITEM RA-4
CITY OF MEDINA
Office of the City Manager
Date September 9, 2013
To: Mayor and City Council
From: Robert J. Grumbach, Interim City Manager
Subject: City Manager Report
1. Chief Mark Thomas gave notice of his resignation as Medina Police Chief in order to accept
a position with the Port of Seattle. His last day at Medina will be September 20, 2013. I
would like to note that it was a great pleasure working with Mark and he will be missed. Dan
Yourkoski will be appointed the interim Police Chief.
2. Joe and I met with several neighbors at T.J. McGill home to discuss their concerns about the
newly paved parking area that is used for overflow parking for Medina Beach Park. Council
Member Boyd also attended the meeting upon being invited to do so by the neighbors. The
meeting was very productive and staff will be following up with them shortly. Staff is
targeting the October regular council meeting for follow-up action if City Council action is
required. See Public Works Monthly Report for additional information.
3. We have received a number of complaints regarding the opening of the new SR 520
westbound on-ramp. Joe and I attended a meeting with leaders from other Points
Community leaders where they discussed options to help traffic at the intersection and on-
ramp run more efficiently. It was not discussed at the meeting about the 84th Avenue NE
channelization. We have made contact with the appropriate people at WSDOT and ECC to
make sure they are informed on Medina's preference for the channelization design and will
continue to work with them to make sure this preference is implemented.
4. A few weeks ago, City Hall suffered failures in our IT network first to the firewall and then to
one of our main servers. These failures significantly affected City Hall operations (the police
department was unaffected by the failures; except for Sgt. Kane's help in getting temporary
fixes in place). As a result, we had our IT consultant evaluate our network systems to
determine what upgrades are needed to avoid the same situation should future systems fail.
Based on the recommendations from the IT consultant, we are implementing this year
broader upgrades to the network system as part of replacing the firewall and server that
failed.
Related to this are changes to the City's IT services as we shift remaining responsibilities for
IT services to our consultant. This shift of services has been taking place over the last
several years as the City's network has become increasingly more complex, which in turn
has increased the level of expertise needed to maintain the system. In sum, the expertise
needed to maintain the network has outgrown our in-house abilities. Currently, we are
evaluating Datanodes (our current IT consultant) and Seitel Systems to serve as our full
services IT consultant. A decision on which consultant will fill this role for the remainder of
this year is coming soon.
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CITY OF MEDINA
501 EVERGREEN POINT ROAD PO BOX 144 I MEDINA WA 98039-0144sqstro' TELEPHONE 425-233-6400 I www.medina-wa.gov
September 4, 2013
To: Mayor and City Council
Via: Robert Grumbach, Interim City Manager
From: Chief Mark Thomas
Subject: Police Department Monthly Report
During the month of August, fourteen crime reports were taken in Medina including one Burglary,
three Thefts,and four Malicious Mischief incidents. Medina police officers made physical arrests of
suspects from two separate stolen vehicles on Evergreen Point Road, and also arrested three suspects
in Medina Heights that were stealing mail.
Total crimes for the year are up to 63 for the year which is an increase from the 49 we had at this time
fast year. Burglary and Fraud are down but we have had 14 more Vehicle Prowls this year than we
had last year. We only had one vehicle prowl in August but have had 20 so far for the year. With few
exceptions there has been no damage to the vehicles and little to no property has been taken. Of the
20 prowls this year, 18 of the vehicles were left unlocked. 13 of the 20 prowls occurred in the Medina
Heights area on four separate nights with the other seven prowls scattered around different parts of
the city on different days. The prowls have generally been several weeks apart and have not followed
any discernable pattern, so officers continue random patrols throughout the city.
Proactive traffic contacts for the police department are up 50%year to date. Officers have been
focusing on speed complaint areas throughout the city and spending more time around the SR520
construction area on both 84th AVE NE and on Evergreen Point Road.
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MEDINA POLICE DEPARTMENT
Mark Thomas, Chief ofPolice
MONTHLY SUMMARY
AUGUST,2013
FEI.O\l' CRIMES
Theft 2013-0002976 08/03/13
100 block of Overlake Dr E
Medina officers responded to a theft of two paddle boards taken from the dock between
6:00 am and 9:00 am. The victim reported they heard a boat pull up to the dock and then
left very quickly.
Theft 2013-0002998 08/06/13
500 block of Overlake Dr E
Victim reported two paddle boards were taken between 08/03 and 08/03,and further
stated they may have come by boat.
Stolen Property 2013-0003049 08/10/13
2500 block of Evergreen Point Rd
When Medina officers approached three subjects around a vehicle,two walked away in
different directions and one remained working on the vehicle. The vehicle was
confirmed stolen from Kent. All subjects were detained and interviewed,and one was
arrested and booked into King County for Possession of Stolen Property.
Fraud (ID Theft)2013-0003133 08/16/13
2400 block of Evergreen Point Rd
Victim was contacted by his bank after an attempt was made to change the address on his
account using the victim's social security number and date of birth. The account was
immediately closed.
Stolen Vehicle/Felony Warrant 2013-0003232 08/22/13
1200 block of Evergreen Point Rd
A Medina officer attempted to stop a vehicle for speeding,but instead the vehicle took
off at a high rate ofspeed. The vehicle became trapped in the dead end by City Hall.
After crashing, the driver attempted to flee on foot, but was quickly apprehended. The
vehicle had been reported stolen out of Seattle and the driver had a felony warrant.
Fraud (ID Theft)2013-0003295 08/26/13
400 block of Upland Rd
Victim called to report an attempt was made to open an account using his personal
information. No monetary loss.
Burglary 2013-0003310 08/26/13
2600 block of 80"'Ave NE
t -lent #13-14
Sometime between 9:00am and 6:00pm on Tuesday August 27th, a burglary occurred in
the 2600 block of 80"'Ave NE. Subject(s)entered the home through an unlocked door.
Multiple items ofvalue were stolen from the house.
MISDEMEANOR CRIMES
Malicious Mischief 2013-0002997 08/05/13
1800 Evergreen Point Rd
Medina officer noticed a pedestrian sign was lying on the ground and it appeared that a
vehicle had hit it. A security camera nearby revealed someone had cut the sign down,but
details on the suspect were obtained.
Malicious Mischief 2013-0003017 08/08/13
NE 24th St& 79th Ave NE
Medina officer noticed a street sign was laying on the ground and later was informed that
two other signs were broken,one at NE 18th Street and Evergreen and the other at NE
14"'Street and Evergreen Point Road.
Malicious Mischief 2013-0003077 08/12/13
800 Evergreen Point Rd
A Medina homeowner contacted Medina Police stating that person(s) unknown damaged
his chain link fence several times since 08/01. He has fixed the fence multiple times, and
doesn't know who or what caused the damage.
Malicious Mischief 2013-0003112 08/14/13
7800 NE 28"' St(Bellevue Christian School)
Between 06/17 and 8/14, person(s) unknown wrote words on the metal window frames of
several buildings,and carved symbols into a wood table.
Vehicle Prowl 2013-0003124 08/15/13
1400 Evergreen Point Rd
Victim called to report a vehicle prowl oftwo of his vehicles parked at his residence.
Both vehicles were left unlocked and there was no sign of forced entry on either vehicle.
Theft(Mail) 2013-0003122 08/15/13
8700 NE 11`h St
Medina resident called and alerted Medina officers that he noticed someone taking mail.
Immediately Medina officers responded and stopped the vehicle and recovered mail from
three residences resulting in an Identity Thefi investigation.
MEDINA POLICE DEPARTMENT
Mark Thomas, Chief ofPolice
1 Monthly Activity Reportp,/City of Medina
2013
Felony Crimes August YTD YTD Year End
2013 2013 2012 2012
Assault,Aggravated 0 0 0 0
Robbery 0 0 0 0
Sexual Assault/Rape 0 0 0 0
Burglary(inc Attempt) 1 5 7 13
Drug Violations 0 0 0 0
Fraud(ID Theft) 2 8 17 24
Vehicle Prowl 0 1 2 2
Theft(over$750) 2 4 2 2
Malicious Mischief 0 0 1 2
Arson 0 0 0 0
Auto Theft (inc Recovery) 1 1 1 1
Poss Stolen Property 1 1 0 1
Other 0 0 1 1
TOTAL 7 20 31 46
Mlsdeameanor August YTD YTD Year End
Crimes 2013 2013 2012 2012
Assault,Simple 0 3 1 2
Malicious Mischief 4 10 7 7
Vehicle Prowl 1 19 4 6
Theft(Under$750) 1 5 4 8
Domestic Violence 0 0 0 0
Minor in Possession 0 0 0 0
Drug Violations 0 3 2 3
Poss Stolen Property 0 1 0 0
Other 1 2 0 3
Total 7 43 18 29
Verbal Domestic; Order Violation; Telephone Harassment; ; Trespass
Page 1
MEDINA POLICE DEPARTMENT
Mark Thomas, Chiefof Police
YEARLY ACTIVITY REPORT
City of Medina
2013
Felony Crimes
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault,Aggravated 0 0 0 0 0 0 0 0 0
Robbery 0 0 0 0 0 0 0 0 0
Sexual Assault/Rape 0 0 0 0 0 0 0 0 0
Burglary(inc Attempt 0 0 2 0 2 0 0 1 5
Drug Violations 0 0 0 0 0 0 0 0 0
Fraud (ID Theft) 0 1 0 1 1 2 1 2 8
Vehicle Prowl 0 1 0 0 0 0 0 0 1
Theft(over$750) 0 0 0 0 1 0 1 2 4
Malicious Mischief 0 0 0 0 0 0 0 0 0
Arson 0 0 0 0 0 0 0 0 0
Auto/Boat Theft 0 0 0 0 0 0 0 1 1
Poss Stolen Property 0 0 0 0 0 0 0 1 1
Other 0 0 0 0 0 0 0 0 0
TOTAL 0 2 2 1 4 2 2 7 0 0 0 0 20
Misdeameanor
Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault,Simple 1 0 0 0 0 1 1 0 3
Malicious Mischief 0 2 1 0 0 1 2 4 10
Vehicle Prowl 1 5 2 2 3 1 4 1 19
Theft (Under$750) 1 0 0 0 1 1 1 1 5
Domestic Violence 0 0 0 0 0 0 0 0 0
Minor in Possession 0 0 0 0 0 0 0 0 0
Drug Violations 0 0 0 0 3 0 0 0 3
Poss Stolen Property 0 1 0 0 0 0 0 0 1
Other 0 0 0 0 1 0 0 1 2
Total 3 8 3 2 8 4 8 7 0 0 0 0 43
Page 2
I MEDINA POLICE DEPARTMENT
Mark Thomas, ChiefofPolice
Monthly Activity Report
City of Medina
2013
Traffic August YTD YTD Year End
ACCIDENTS 2013 2013 2012 2012
Injury 0 1 0 0
Non-Injury 1 5 10 13
TOTAL 1 6 10 13
Traffic August YTD YTD Year End
CITATIONS 2013 2013 2012 2012
Driving Under Influence 1 8 9 11
Other 1 16 25 27
Total 2 24 34 38
Traffic August YTD YTD Year End
INFRACTIONS 2013 2013 2012 2012
Speeding 7 113 133 151
Parking 3 38 84 98
Other 5 120 61 81
Total 15 271 278 330
August YTD YTD Year End
WARNINGS 2013 2013 2012 2012
Total 107 853 506 654
August YTD YTD Year End
CALLS FOR SERVICE 2013 2013 2012 2012
House Watch 37 329 203 363
False Alarms 24 233 245 331
Assists 40 312 274 378
Suspicious Circumstances 5 97 106 141
Property-Found/Lost 2 18 22 26
Animal Complaints 3 19 13 22
Missing Person 1 2 2 2
Warrant Arrests 1 6 8 11
Other 0 3 4 5
Total 113 1019 877 1274
DWLS; Fail to Transfer Title; No License
Expired Tabs;No insurance; Fail to stop; Defective Equipment
Civil Dispute; Disturbance; Death Investigations
MEDINA POLICE DEPARTMENT
Mark Thomas, Chiefof Police
YEARLY ACTIVITY REPORT
City of Medina
2013
Traffic
Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Injury 0 0 0 0 1 0 0 0 1
Non-Injury 0 1 0 1 0 1 1 1 5
TOTAL 0 1 0 1 1 1 1 1 0 0 0 0 6
Traffic
Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Driving Under Influence 0 0 2 3 1 1 0 1 8
Other 0 2 0 3 7 3 0 1 16
Total 0 2 2 6 8 4 0 2 0 0 0 0 24
Traffic
Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Speeding 5 6 3 37 27 19 9 7 113
Parking 1 1 6 6 5 16 0 3 38
Other 3 6 3 20 24 35 24 5 120
Total 9 13 12 63 56 70 33 15 0 0 0 0 271
Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total 49 58 69 171 87 169 143 107 853
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch 59 51 46 39 36 27 34 37 329
False Alarms 26 16 23 26 35 40 43 24 233
Assists 31 19 41 37 34 58 52 40 312
Suspicious Circumstances 10 13 14 6 20 14 15 5 97
Property-Found/Lost 0 4 0 2 3 2 5 2 18
Animal Complaints 0 3 1 2 4 4 2 3 19
Missing Person 0 0 1 0 0 0 0 1 2
Warrant Arrests 0 0 I I 0 I 2 1 6
Other 1 1 0 0 1 0 0 0 3
Total 127 107 127 113 132 146 153 113 0 0 0 0 1019
Nag,4
TOWN OF HUNTS POINT
Mark Thomas, ChiefofPolice
MONTHLY SUMMARY
AUGUST,2013
FELONY CRIMES
Theft 2013-0003072 08112/13
3000 Fairweather PI
Victim reported sometime on 08/01 and 08/02 a surfboard was taken offhis boat.
MISDEMEANOR CRIMES
No misdemeanor incidents occurred during the month of August.
MEDINA POLICE DEPARTMENT
Town of Mark Thomas, ChiefofPolice
Hunts Pont Monthly Activity Report
J Town of Hunts Point
2013
Felony Crimes August YTD YTD Year End
2013 2013 2012 2012
Burglary 0 2 2 2
Forgery(Identity Theft) 0 2 1 2
Vehicle Prowl 0 0 0 0
Theft(over$750) 1 1 0 0
Possession Stolen Prop 0 0 0 0
Malicious Mischief 0 0 1 1
Auto/Boat Theft 0 0 0 0
TOTAL 1 5 4 5
Misdeameanor August YTD YTD Year End
Crimes 2013 2013 2012 2012
Assault,Simple 0 0 0 0
Malicious Mischief 0 0 0 0
Vehicle Prowl 0 1 0 0
Theft(Under$750)0 0 0 2
Possession Stolen Prop 0 0 0 0
Domestic Violence 0 0 0 0
Minor in Possession 0 0 0 0
Drug Violations 0 0 0 0
Other 0 0 0 I
Total 0 1 0 3
Verbal Domestic; Order Violation; Telephone Harassment; ; Trespass
Page 5
MEDINA POLICE DEPARTMENT
Town of Mark Thomas, ChiefofPolice
Hunts Point Yearly Activity Report
J Town of Hunts Point
2013
Felony Crimes
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Burglary 0 0 2 0 0 0 0 0 2
Forgery(identity) 0 1 1 0 0 0 0 0 2
Vehicle Prowl 0 0 0 0 0 0 0 0 0
Theft(over$750)0 0 0 0 0 0 0 1 1
Poss Stolen Prop 0 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 0 0
Auto/Boat Theft 0 0 0 0 0 0 0 0 0
TOTAL 0 1 3 0 0 0 0 1 0 0 0 0 5
Misdeameanor
Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple 0 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 0 0
Vehicle Prowl 0 0 1 0 0 0 0 0 1
Theft(Under$750) 0 0 0 0 0 0 0 0 0
Poss Stolen Prop 0 0 0 0 0 0 0 0 0
Domestic Violence 0 0 0 0 0 0 0 0 0
Minor in Possession 0 0 0 0 0 0 0 0 0
Drug Violations 0 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0 0
Total 0 0 1 0 0 0 0 0 0 0 0 0 1
Page 6
MEDINA POLICE DEPARTMENT
Town of Mark Thomas, Chiefof Police
Hunts PoIAt Monthly Activity Report
J Hunts Point
2013
Traffic August YTD YTD Year End
CITATIONS 2013 2013 2012 2012
Driving Under Influence 0 0 0 0
Accidents 0 0 1 1
Other 1 2 2 2
Total 1 2 3 3
Traffic August YTD YTD Year End
INFRACTIONS 2013 2013 2012 2012
Speeding 2 29 0 1
Parking 3 8 0 1
Other 3 22 20 26
Total 8 59 20 28
August YTD YTD Year End
WARNINGS 2013 2013 2012 2012
Total 15 110 57 95
August YTD YTD Year End
CALLS FOR SERVICE 2013 2013 2012 2012
House Watch 4 41 19 32
False Alarms 7 50 50 76
Assists 5 31 31 46
Suspicious Circumstances 1 14 26 33
Property-Lost/Found 0 0 0 1
Animal Complaints 0 4 2 4
Missing Person 0 0 0 0
Warrant Arrests 0 0 0 1
Other 0 0 1 0
Total 17 140 129 193
DWLS; Fail to Transfer Title;No License
Expired Tabs; No insurance;Fail to stop;Defective Equipment
Civil Dispute; Disturbance;Death Investigations
MEDINA POLICE DEPARTMENT
Tore N Mark Thomas, Chiefof Police
YEARLY ACTIVITY REPORTH HUNTS POINT
2013
Traffic
Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Driving tender Influence 0 0 0 0 0 0 0 0 0
Accidents 0 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 I 0 I 2
Total 0 0 0 0 0 1 0 1 0 0 0 0 2
Traffic
Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Speeding 0 0 0 1 4 0 22 2 29
Parking 0 0 I 2 0 0 2 3 8
Other 0 0 3 3 5 4 4 3 22
Total 0 0 4 6 9 4 28 8 0 0 0 0 59
Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total 6 9 15 10 10 10 35 15 110
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch 5 1 6 2 8 8 7 4 41
False Alarms 7 2 4 7 10 6 7 7 50
Assists 3 1 4 2 5 9 2 5 31
Suspicious Circumstances 2 0 2 0 2 1 6 1 14
Property-Lost/Found 0 0 0 0 0 0 0 0 0
Animal Complaints 0 0 1 0 0 1 2 0 4
Missing Person 0 0 0 0 0 0 0 0 0
Warrant Arrests 0 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0 0
Total 17 4 17 11 25 25 24 17 0 0 0 0 140
Page h
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CITY OF MEDINA
NGTO Office of the City Manager
September 9, 2013
To: Mayor and City Council
From: Robert J. Grumbach, AICP, Director of Development Services
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap: The Planning Commission held a
hearing on a Level 2 Tailored Construction Mitigation Plan (File No. CMP 13-009)
for 8335 Overlake Drive West. The applicant is Stephen Rising, TCA Architecture
Planning (agent). The proposal was to demolish an upper floor of a
nonconforming home and construct a new upper floor addition. The PlanningCommissionapprovedtheapplication.
The Planning Commission continued its discussion on the Streetscape
Comprehensive Plan Amendment. There was a consensus by the commissioners
to narrow down the focus of the discussion to the goals and policies, and the non-
motorized transportation map. The discussion was continued to the next meeting.
Finally, staff gave a quick briefing on the status of the SMP committee's work on
addressing Department of Ecology's conditional approval of Medina's shoreline
master program. Staff answered questions from the commissioners.
Hearing Examiner Decisions:
The hearing examiner conducted a hearing on a shoreline substantial
development permit (File No. PL-13-001) and a Level 2 Tailored Construction
Mitigation Plan (File No. CMP-13-007). The proposal was to install three
boatlifts and resurface the deck of an existing pier, and construct a 51-foot long
retaining wall within a geologically hazardous area. The address is 3615
Evergreen Point Road. The applicant is Craig Stillwell, Stillwell Hanson
Architects, and Greg Ashley, Ashley Shoreline Design and Permitting. A
decision is expected soon.
Land Use Administrative Decisions:
None
1
ITEM RA-4
Land Use Decisions Issued For 2013:
Type of Decision 2013 YTD
Variances/ Minor Deviations 0
SEPA 11
Conditional Uses/ Special Uses 1
Substantial Development Permit 3
Lot Line Adjustments 0
Short Subdivisions 0
Site Plan Reviews 1
Wireless Facilities 2
Land Use Applications Received in July:
Case Number Description of Permit Location
PL-13-026 SEPA 826 84th Ave NE.
PL-13-027 SEPA 3655 Evergreen Point Rd
Building/ ROW Permit Applications Received — Jul 1 to Jul 31:
Building Permits: 10
Grading/ Drainage 4
Demolition Permits:2
Fence: 0
Mechanical: 10
Reroof: 4
Right-of-way Permits 8
Total: 38
Building Permits Issued in June 2013: See Attached.
Other Items of Interest:
1. Permit Report. Currently, building valuation for building permits issued is about
10.3 percent higher compared to July 2012. However, permits issued to date
are about 48% higher and inspections are about 54.4 percent higher compared
to July 2012.
Revenues collected from building permits are about 21 .4 percent higher than in
2012, but other permit revenues are about 18.9 percent lower than in July
2012. (Overall revenues are about 4 percent higher this year.) Expenditures
for consultants are about 45.4 percent higher this year, which reflects the
increased number of permits.
2. Independent Towers. Independent Towers installed a temporary wireless
communication facility at Fairweather Park. T-Mobile is the wireless carrier
leasing space on the facility. Independent Towers has submitted an application
packet for a permanent wireless communication tower at the same location, but
the application is currently on hold. The temporary and proposed permanent
wireless communication facility is consistent with the approved lease from the
City.
2
ITEM RA-4
Permit Report
July, 2013
2013 2012
Current Current 2013 2012
Month Month YTD YTD Difference
Construction Value
New Construction 4,604,848 0 42,971,090 22,417,135 $20,553,955
Permit Renewals 4,500,000 0 5,468,468 73,700 $5,394,768
Addition/Alteration 337,000 1,356,840 3,533,186 24,944,340 ($21,411,154)
Accessory Structure 53,793 15,600 1,258,593 695,371 $563,222
Repair/Replace 0 0 97,000 90,000 7,000
Fence/Wall 56,500 0 269,500 504,988 ($235,488)
Wireless Comm Facility 100,000 0 170,000 13,925 $156,075
TOTAL VALUE 9,652,141 1,372,440 53,767,837 48,739,459 5,028,378
Permits Issued
New Construction 4 0 14 8 6
Permit Renewals 1 0 5 5 0
Addition/Alteration 4 1 20 14 6
Accessory Structure 2 3 13 9 4
Fence/Wall 3 0 9 7 2
Demolition 3 1 15 8 7
Grading/Drainage 3 3 19 16 3
Tree,Mitigation 3 2 21 14 7
Mechanical 7 5 76 30 46
Other- Moving 0 0 1 0 1
Reroof 0 0 3 4 1)
Repair/ Replace 0 0 5 2 3
Right-of-Way Use 4 3 36 47 11)
Construction Mitigation 4 1 21 12 9
Wireless Comm Facility 1 0 4 1 3
TOTAL PERMITS 39 19 262 177 85
Inspections
Building 88 40 465 194 271
Construction Mitigation 4 2 26 25 1
Grading/Drainage 20 14 104 81 23
Tree Mitigation 10 5 76 79 3)
Right-of-Way 9 6 64 97 33)
TOTAL INSPECTIONS 131 67 735 476 259
I I I 1
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ITEM RA-4
CITY OF MEDINA
hgsHINGI 501 EVERGREEN POINT ROAD I PO BOX 144 l MEDINA WA 98039-0144
TELEPHONE 425-233-6400 I www.medina-wa.gov
September 5, 2013
To: Mayor and City Council
Via: Robert Grumbach, Interim City Manager
From:Rachel Baker, Central Services Director
Subject: Central Services Department Monthly Report
SEPTEMBER&OCTOBER PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Labor Day Observed—City Hall Closed September 2
City Council Special Meeting(Executive Session)September 9 5:30 pm Medina City Hall
City Council Regular Meeting September 9 6:30 pm Medina City Hall
Park Board September 16 5:00 pm Medina City Hall
Hearing Examiner(tentative)September 18 5:00 pm Medina City Hall
City Council Study Session September 23 TBD Medina City Hall
Planning Commission September 24 6:00 pm Medina City Hall
City Council Regular Meeting October 14 6:30 pm Medina City Hall
Emergency Committee Meeting October 15 7:00 pm Medina City Hall
Park Board Meeting October 21 5:00 pm Medina City Hall
City Council Study Session October 28 TBD Medina City Hall
Planning Commission Meeting October 29 6:00 pm Medina City Hall
Meetings are publicly noticed on the City's three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City's official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City's website.
CIVIC ENGAGEMENT OPPORTUNITIES
The City has positions with partial terms available now:
Please consider serving your community and encourage your friends and neighbors to apply too!
Board/Commission Position (Full or Partial Term) Term Period
Medina Park Board Position 7 Available Now&Expires 06/30/2015
Medina Park Board Position 3 Available Now&Expires 06/30/2017
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of August,the City issued 17 bulletins amounting to a total of 8,212
bulletins delivered to subscribers; approximately 23.3%were opened. A summary is attached.
As of August 31, the City had 2,434 subscribers with a combined total of 18,039 subscriptions.
Website Hits:The attached report identifies popular hits on the City's website pages during the month of
August.
ITEM RA-4
RECORDS REQUESTS
As of August 31, 161 public records requests have been received by central services during 2013.A
total of three requests are ongoing and regular installments are being furnished.
PASSPORTS
During the month of August, 23 passport applications were processed at City Hall,totaling 178 for
the year so far.The City accepts applications by appointment only between 9 am and 3:30 pm daily.
HUMAN RESOURCES
Jane Montgomery who recently filled the vacant administrative assistant/deputy city clerk position
temporarily, resigned to accept a full time position with another jurisdiction.
The City posted the job announcement for the permanent administrative assistant/deputy city clerk
position and the part time accounting assistant on August 23.Ads were placed for free on AWC and
WMCA websites and the posting for accounting assistant was sent to local colleges and Craigslist.
The city manager job announcement is still active on ICMA and AWC websites and remains open
until September 27.Applications received to date have been forwarded to Colin Baenziger and
Associates who will follow up with applicants.
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August 1-31, 2013 ITEM RA-4
Unique Unique
Total Total Email Email Wireless
Bulletins Developed Recipients Delivered Opens Open Rate Recipients
Comparisons:
August,2013 17 8,563 8,212 1,620 23.30% 934
July,2013 32 13,584 13,110 2,435 22.20% 1,554
June,2013 37 11,705 11,452 1,925 20.40% 1,380
May,2013 34 15,114 14,806 2,729 22%1,604
April,2013 30 12,668 12,456 2,325 22.10% 1,271
March,2013 35 18,594 18,194 3,483 22.50% 1,835
February,2013 23 7,010 6,887 1,111 19.10% 653
January,2013 31 12,230 11,989 2,516 24.20% 956
December,2012 21 7,912 7,787 1,507 22.10% 520
November,2012 42 13,812 13,652 2,597 21.80% 829
October,2012 36 10,397 10,342 1,964 20.10% 585
September,2012 30 10,679 10,616 2,235 22.40% 625
August, 2012 30 11,127 11,097 19% 556
July,2012 31 10,397 10,385 336
June,2012 30 8,986 8,899 352
May,2012 20 4,410 4,349 275
April,2012 21 5,622 5,570 198
Emails Email
Date Sent Top 10 Most Read Bulletins During August Opened Open Rate
08/06/2013 04:14
PM PDT Medina Days 2013-August 6-10-Don't Miss It! 28.1 517
08/09/2013 11:06 Town Hall Meeting w/KC Assessor-Aug. 14-6:30pm-
AM PDT Clyde Hill City Hall 24.6 489
08/20/2013 11:30
AM PDT REMINDER-SR-520 CLOSURES,AUG.22,AUG.29 27.3 466
08/09/2013 04:36
PM PDT MEDINA DAYS 2013!-Friday-Sunday EVENT INFO! 27.1 395
08/06/2013 02:25
PM PDT Ballots Due Today 21.4 279
08/09/2013 05:11
PM PDT 08/12/2013 City Council Agenda Packet 27.6 150
08/30/2013 04:39
PM PDT City Hall Closed, Monday,September 2 15 129
08/21/2013 04:16 8/27/2013 Medina Planning Commission Meeting Agenda
PM PDT Packet 25.8 110
08/29/2013 12:01
PM PDT City of Medina Employment Update 22.7 81
08/14/2013 04:00 Medina City Council Special Meeting Notice,August 15,
PM PDT 2013;4:00 pm 13.3 48
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4, ITEM RA-4
CITY OF MEDINA
501 EVERGREEN POINT ROAD I PO BOX 144 I MEDINA WA 98039-0144
TELEPHONE 425-233-6400 I www.medina-wa.gov
September 4, 2013
To: Mayor and City Council
Via: Robert Grumbach, Interim City Manager
From: Joe Willis Sr., Director of Public Works
Subject: August 2013 Public Works Report
1. With the reconfiguration of the SR 520 westbound on-ramp to a left turn movement,traffic
backup on 84`h Ave NE and Points Drive have been substantial. Residents have encountered
long lines of cars and significant delays.The situation has been reported to WSDOT and the
contractor requesting immediate action to relieve the congestion. Staff continues to work
with WSDOT and ECC to make needed changes to improve the situation.
2. The Evergreen Point Road Sidewalk Replacement Project removed the street trees that were
overgrowing the existing narrow buckled asphalt pathway, removed driveways and various
planting areas in the right-of-way and constructed a new curb&gutter and concrete sidewalk,
paved the former gravel apron fronting the homes,and placed an asphalt overlay on the
street roadway.
4144 4,,
V tea
Evergreen Point Road Street, Parking Apron, Planters
ITEM RA-4
Neighboring property owners contacted the City with concerns about the appearance of their
property frontage and requested that it be softened. The Interim City Manager, Director of
Public Works, and Councilman Boyd met with five of the owners on August 26th to discuss
potential softening options.Their suggestions were to:
remove the asphalt paved apron and return it to gravel
replace the curbed planter islands with decorative landscape rocks
Replace the concrete wheel stops with decorative rocks or rubber stops
Enlarge the driveway approach to house#605
Address cars parking in front of the driveway to house#601
These suggestions will be evaluated along with a breakdown of costs for further discussion.
3. The 80`h Ave NE street overlay project was accomplished following the City of Bellevue
waterline installation.The project included the removal of the sloping asphalt thickened edge
and old asphalt walkway and replacement with extruded cement concrete curbing and a new
asphalt walkway along the west side of the street.
ter
The former sloping asphalt edge along the west side of 80th Ave NE was replaced with vertical
curb to provide a defined location for pedestrians separate from the traveled roadway.
Some residents have expressed their displeasure with the asphalt walkway,saying it was a
cheaper solution that devalues their neighbor. Some have questioned the need for the
centerline striping that makes the roadway look like an arterial street.
The centerline striping was placed to emphasize two directional traffic lanes.The roadway
corridor serves as a walk-to-school route, a bus route,and a substantial connection to the
Points Loop Trail.The former sloping asphalt thickened edge and old asphalt pathway were
not uniform in grade or alignment, was frequently utilized for parking, and needed
replacement. In kind replacement of the former asphalt walk was considered cost effective
since replacement with a concrete sidewalk would have added over$35,000 to the project
cost( a 25%increase ).
ITEM RA-4
4. ECC completed the new sidewalk(relocated Points Loop Trail) along the north side of NE 28th
Street that now connects with the new walkway on
80th Ave NE and the sidewalk previously
constructed by the City at the west end of Three Points Elementary School.That portion of
the Point Loop Trail to the west of the NE 28th Street cul-de-sac is currently under construction
by ECC to complete the fish passage culvert crossing under SR 520 conveying Medina Creek to
Fairweather Basin in Hunts Point.The project also involves the construction of a new
pedestrian bridge over the creek.This work requires the closure of that portion of the Points
Loop Trail for two months.
5. The Public Works Shop Facility building addition permit application review encountered
significant permitting obstacles when it was determined that 1,200 s.f. of proposed added
paving area in a portion of the storage yard encroaches into an adjacent wetland buffer
setback area. In order to circumvent this delay I instructed the architect to leave the proposed
new paving area unpaved and move the soil storage bins to an existing paved area. In
addition,the Bellevue Fire Marshal requirement to install fire sprinklers required additional
design work. Upon completion of these design changes and approval of the building permit
application, the project will be ready to solicit bids this month.
6. The Park Board proposed a number of maintenance projects that were included in the June
10th Public Works report to Council.The Council requested an estimate of the fiscal impact of
those projects.The estimated effort in time and cost are as follows:
Medina Park: Labor hours Materials
a. Trim blackberries around north pond 80 hrs $ 300
b. Replace old Park Maps with walking distances shown 40 hrs $ 400
c. Drain wet area by 82nd Ave parking lot 24 hrs $ 400
d. Replace two older dog stations 20 hrs $ 200
e. Remove/trim brush around the south pond 640 hrs $ 1,100
f. Refurbish Par Course items-more gravel-clean frames,signs 180 hrs $3,800
Medina Beach Park:
g. Replace two benches on viewing pier 16 hrs $ 1,400
h. Place picnic table in grass area on east side of park 12 hrs $ 1,000
i. Address swim area access to water across rocks
j. Add "NO BOATING" signs to children's beach area 4 hrs $ 75
k. Add two garbage receptacles 8 hrs $ 1,000
Fairweather Park:
I. Install hand rails on stairs to playfield 4 hrs $ 12,000
m. Sand and paint picnic table 8 hrs $ 35
n. Place picnic table on upper playfield 4 hrs $ 1,000
o. Fix tennis court wind screens 4 hrs
p. Place trash can in tennis courts 2 hrs $ 200
Lake Lane:
q. Periodically clean goose droppings off of pier by Harbor Patrol
r. Install bench on the pier 8 hrs $ 800
s. Trim back vegetation along the walking path 8 hrs
Viewpoint Park:
t. Sand and paint bench at triangle park 16 hrs $ 75
ESTIMATE TOTAL 1,078 hrs $ 23,710
ITEM RA-4
A number of the above listed items are on-going maintenance functions that are scheduled by
the Public Works Superintendent according to the season of the year and as time allows in the
work schedule. In total the estimated labor hours to accomplish all of the tasks represent one-
half of a year for one crew member. Some of the items include material costs that are not in
the current annual budget,such as handrails on the Fairweather Park stairs, refurbishment of
the par course in Medina Park, and new benches and garbage receptacles.
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ITEM CA-1
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, August 12, 2013
CALL TO ORDER
Mayor Luis called the August 12, 2013 Regular Meeting of the Medina City Council to
order at 6:30 pm and led members of the audience, council members, and staff in the
Pledge of Allegiance.
ROLL CALL
Council Members Present: Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Michael
Luis, and Katie Phelps
Council Members Present:Janie Lee
City Staff Present: Kari Sand, City Attorney, Kenyon Disend; Robert Grumbach,
Interim City Manager; Mark Thomas, Police Chief; Joe Willis,
Public Works Director; Nancy Adams, Finance Director; and
Rachel Baker, City Clerk
Council member Dicharry motioned and council member Decker seconded to excuse
absence of council member Janie Lee who emailed earlier in the day to request her
absence be excused. Motion carried 6-0 at 6:31 pm.
APPROVAL OF MEETING AGENDA
Council member Dicharry asked to pull Consent Agenda item, Ordinance Amending MMC
10.40.020 Parking Infractions, and council member Boyd seconded motion. Motion carried
6-0 (J. Lee absent) at 6:32 pm. Mayor added item to Other Business.
Council member Phelps motioned to approve agenda as amended and council member
Decker seconded motion. Motion carried 6-0 (J. Lee absent) at 6:32 pm.
PUBLIC COMMENT
Mayor read guidelines for public comment period and opened floor at 6:33 pm.
Al Monjazeb spoke on behalf of himself and nine neighbors concerning the sidewalk
improvement project on Evergreen Point Road. He expressed they are dissatisfied with
result and were not properly notified of project scope.
Being no further comments, mayor closed comment period at 6:38 pm.
REPORTS AND ANNOUNCEMENTS
Mayor reported he met with executive director of the Sound Cities Association and
suggested Medina become a member with 38 other local cities. Dues are $1 ,600 annually.
ITEM CA-1
Council member Dicharry supported Eastside Transportation Partnership agreement on
consent agenda.
Council members D. Lee and Boyd said the SMP group is meeting Wednesdays and
making progress.
Emergency committee chair Kay Koelemay provided summary of Medina Days activity
and announced September is National Preparedness Month.
Planning commission chair Heija Nunn welcomed new member Shawn Schubring and
provided Medina Days activity summary and thanked volunteers and staff for their
assistance and donors for financial contributions. She announced Stephanie Hawk and
Allyson Frey have stepped forward to chair Medina Days in 2014.
Park board chair Miles Adam reported on the first park beautification day and encouraged
council members to remember parks when developing the 2014 annual budget,
particularly new park spaces near SR 520.
Grumbach reported on SR 520 and the formal withdrawal of the revised construction
mitigation plan. He said he met with neighbors concerning the Evergreen Point Road
sidewalk improvement project and will schedule a follow up meeting shortly.
Willis provided status of landscaping installation along Evergreen Point Road sidewalk
project.
CONSENT AGENDA
MOTION DICHARRY AND SECOND BOYD TO ADOPT CONSENT AGENDA AS AMENDED
AND MOTION CARRIED 6-0 (J. LEE ABSENT) AT 7:12 PM.
Approval of July 8, 2013 City Council Special and Regular Meeting Minutes
Approval of July 16, 2013 City Council Special Meeting Minutes
Approval of July 22, 2013 City Council Special Meeting Minutes
Approval of July, 2013 Check Register
Claim check numbers 54280 through 53208 in the amount of$232,939.98;payroll check
numbers 3633 through 3653 in the amount of$297,630.59; voided AP check number
53208 (2012—never cleared bank) Void and stop payment
Memorandum of Agreement Between City of Medina and Local Union 763
Approval of Eastside Partnership Agreement (ETP)
Ordinance Amending MMC 2.40, Park Board Meetings
Receipt of Approved April 24, 2013 Emergency Committee Meeting Minutes
PUBLIC HEARING
Early Public Input for Preparation of Draft Preliminary 2014 Annual Budget (7.13 pm)
Adams presented overview of 2013 year to date financials and 2014 projections.
City Council Minutes August 12, 2013
Page 2
ITEM CA-1
Mayor opened floor to public comment at 7:29 pm. No comments were made and the
mayor subsequently closed the hearing.
OTHER BUSINESS
Ordinance Amending MMC 10.40, Parking Infractions (7:30 pm)
Council member Dicharry addressed Police Chief concerning recommendation and Chief
Thomas conveyed the proposed ordinance adds RCW language to the City's code.
MOTION DICHARRY AND SECOND PHELPS TO APPROVE AN ORDINANCE OF THE
MEDINA MUNICIPAL CODE REPEALING CHAPTER 10.40.061 AND AMENDING
CHAPTER 10.40.020. MOTION CARRIED 6-0 (J. LEE ABSENT) AT 7:31 PM.
City Manager Recruiter Agreement (7:31 pm)
Grumbach summarized topic. Council discussed options offered by Colin Baenzinger and
Associates.
City Council Agenda Calendar (7:38 pm)
September 9 Regular Meeting to include draft 2014 Budget, SMP discussion and an
updated on the Evergreen Point Road streetscape. September 23 Study Session to
include draft 2014 Budget.
PUBLIC COMMENT
Mayor opened public comment period at 7:41 pm. No comments were presented and
mayor subsequently closed it.
EXECUTIVE SESSION
Mayor recessed meeting into executive session at 7:42 pm for an estimated time of thirty
minutes pursuant to RCW 42.30.110 (1)(g) to evaluate the qualifications of an applicant for
public employment or to review the performance of a public employee. Executive session
was extended ten minutes at 8:12 pm and concluded at 8:22 pm.
Council members Patrick Boyd, Jay Decker, Doug Dicharry, David Lee, Michael Luis, and
Katie Phelps; Interim City Manager Grumbach; City Attorney Sand; and City Clerk Rachel
Baker were present.
OTHER BUSINESS
City Manager Recruiter Agreement (8:22 pm)
MOTION PHELPS AND SECOND DICHARRY TO AUTHORIZE INTERIM CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH COLIN BAENZIGER AND
ASSOCIATES USING PRICE OPTION ONE FOR CITY MANAGER SEARCH SERVICES
ON FRIDAY, AUGUST 16, IN THE MORNING. MOTION CARRIED 6-0 AT 8:22 PM.
City Council Minutes August 12, 2013
Page 3
ITEM CA-1
ADJOURNMENT
MOTION BOYD AND SECOND DICHARRY TO ADJOURN THE AUGUST 12, 2013
REGULAR MEETING OF THE MEDINA CITY COUNCIL AND MOTION CARRIED 6-0
J. LEE ABSENT) AT 8:22 PM.
The August 12, 2013 Regular Meeting of the Medina City Council adjourned 8:22 pm.
The Medina City Council will hold its next regular meeting on Monday, September 9, 2013,
at 6:30 pm in the Council Chambers at Medina City Hall, 501 Evergreen Point Road,
Medina.
Michael Luis, Mayor Attest:
Rachel Baker, City Clerk
1
I
City Council Minutes August 12, 2013
Page 4
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ITEM CA-3
King County
Mental Health, Chemical Abuse
and Dependency Services Division
Department of
Community and Human Services
CNK-HS-0400
The Chinook Building
401 Fifth Avenue,Suite 400
Seattle,WA 98104
206-263-9000
206-296-0583 Fax
206-205-1634 Fax—Clinical Services
205-205-0569 TTY/TDD
July 3, 2013
The Honorable Michael Luis
Mayor ofMedina
8398 NE 12th
Medina, WA 98039
RE: Request for a Proclamation for Recovery Month September 2013
Dear Mayor Luis:
We were pleased that the City of Medina declared the month of September 2012 as National
Recovery Month and would again like to thank you for your support. As a follow-up to our
January"Save the Date" e-mail and letter, we are writing today to request your assistance in
securing a proclamation for September 2013. The theme for this year's Recovery Month is"Join
the Voices for Recovery: Together on Pathways to Wellness," which represents the many ways
that people can prevent mental and substance use disorders, seek treatment, and sustain recovery
as part of a commitment to living a mentally,physically, emotionally, and spiritually healthy life.
The theme also highlights that people are not alone on this journey to seek total health every day.
Family, friends, and community members can support individuals throughout the entire recovery
process.
The purpose of Recovery Month is to promote recovery, celebrate those in treatment, and
continue to educate our communities about how to overcome the barriers of stigma and
discrimination. When a local government endorses Recovery Month,more people in their
community are educated about the conditions of substance use disorders and mental health issues
as well as the benefits that treatment and recovery support services have on our local
communities and society.Recovery Month spreads the message that behavioral health is
essential to health and overall wellness, and that prevention works,treatment is effective, and
people with substance use and mental health issues can and do recover. People in recovery lead
healthier lifestyles,both physically and emotionally, and contribute in positive ways to their
communities.
Throughout the years,hundreds ofproclamations have been signed to support Recovery Month,
including 106 issued in communities across the country in 2012. The President of the United
States has signed a proclamation declaring September as Recovery Month for the past 12 years,
ITEM CA-3
July 3,2012
Page 2 of 2
further recognizing substance use disorders and mental health issues as conditions that need to be
addressed,just like any other illness. Last year,the Governor of the State of Washington,the
King County Executive, and Mayors of 30 cities and towns in King County each signed
proclamations declaring September Recovery Month. Our goal is that every city and town in
King County will celebrate the lives reclaimed and proclaim September 2013 Recovery Month.
Now in its 24th year,Recovery Month also honors the treatment and recovery service providers
who assist the individuals and families with recovery. King County Mental Health, Chemical
Abuse and Dependency Services Division(MHCADSD)contracts with service providers who
deliver substance abuse and mental health services throughout King County, and we recognize
their valuable contributions.
Each September,thousands of treatment and recovery programs and services around the country
celebrate the recovery successes and share them with their neighbors, friends, and colleagues in
an effort to educate the public about recovery,how it works, for whom, and why. There are
millions of Americans whose lives have been transformed through recovery. These successes
often go unnoticed by the broader population,therefore Recovery Month provides a vehicle to
acknowledge and celebrate these accomplishments.
As part of our efforts to celebrate Recovery Month in September,King County MHCADSD is
sponsoring the third Annual Recovery and Resiliency Conference as well as the Exemplary
Service Awards Event. We would like you to join us in recognizing Recovery Month by issuing
a proclamation.
We have attached for you to review two sample proclamations(traditional and modern versions)
and have also included a link to the National Recovery Month website for further information.
We are available to present additional information or testimony if that would be helpful. Please
inform us if you intend to issue a proclamation, or ifyou have any questions about Recovery
Month, by contacting Cheryl Goluch by e-mail at chervl.goluch(&,kingcountv.gov or phone at
206-263-9111.
Thank you in advance for your consideration.
Sincerely,
Jim Vollendroff,MPA,NCACII,CDP Jean Robertson,LICSW
Assistant Division Director/Substance Abuse Assistant Division Director/RSN Administrator
Prevention and Treatment Coordinator 206-263-8904
206-263-8903
join the voices •
H491.4forrecovery • National
PreventionWorld Treatment isEffective People Reimer
on pathways september 2013
to wellness
ITEM CA-3
ofine,o
SHING
City of Medina, Washington
PROCLAMATION
2013 National Recovery Month
Join the Voices for Recovery: Together on Pathways to Wellness"
WHEREAS,behavioral health is an essential part of health and one's overall wellness; and
WHEREAS, prevention of mental and/or substance use disorders works, treatment is effective,
and people recover in our area and around the nation; and
WHEREAS, preventing and overcoming mental and/or substance use disorders is essential to
achieving healthy lifestyles, both physically and emotionally; and
WHEREAS, we must encourage relatives and friends of people with mental and/or substance
use disorders to implement preventive measures, recognize the signs of a problem, and guide
those in need to appropriate treatment and recovery support services; and
WHEREAS, in 2011, 3.8 million people received specialty treatment for a substance use
disorder and more than 31.6 million adults aged 18 or older received services for mental
disorders, according to the 2011 National Survey on Drug Use and Health. Given the serious
nature of this public health problem, we must continue to reach the millions more who need help;
and
WHEREAS, on October 1, 2013 as a result of the Affordable Care Act, more than 11 million
uninsured individuals with behavioral health needs will become eligible for affordable insurance
coverage for their treatment needs, according to the 2011 National Survey on Drug Use and
Health. We must ensure that all of these individuals are successfully enrolled into coverage; and
WHEREAS, to help more people achieve and sustain long-term recovery, the U.S. Department
of Health and Human Services (HHS), the Substance Abuse and Mental Health Services
Administration (SAMHSA), the White House Office of National Drug Control Policy (ONDCP),
and [Name of State, City, County or Treatment Organization] invite all residents of
State/City/Town] to participate in National Recovery Month (Recovery Month); and
NOW, THEREFORE, I, Michael Luis, Mayor, by virtue of the authority vested in me by the
laws of the City of Medina, do hereby proclaim the month of September 2013, as National
Recovery Month in Medina, WA and call upon the people of this state to observe this month
with appropriate programs, activities, and ceremonies to support this year's Recovery Month.
In Witness Whereof, I have hereunto set my hand this 9th day of September, in the year of
our Lord two thousand thirteen, and of the Independence of the United States of America
the two-hundred and thirty-eighth.
Michael Luis, Mayor, Medina
rwm
ITEM CA-4
CITY OF MEDINA
Planning Commission Meeting
May 28, 2013 Medina City Hall Council Chambers
6:00 p.m. 501 Evergreen Point Road
CALL TO ORDER
The Planning Commission meeting of May 28, 2013, was called to order at 5:59 PM
by Chair Nunn.
ROLL CALL
Present: Chair Heija Nunn, Jennifer Garone, Peter May, Alex Morcos,
Peter Papano, Randy Reeves and Ching-Pi Wang
Absent: None
Staff Present: Robert Grumbach, Development Services Director
Donna Goodman, Development Services Coordinator
ANNOUNCEMENTS
Grumbach made the following announcements:
The 2012 building codes are scheduled to be adopted at the June 12th City
Council meeting.
The City Council approved an ordinance that authorizes a quorum to consist of a
majority of commissioners appointed rather than a majority of the number of
positions.
The City Council has scheduled a public hearing at their June 10 meeting on the
comprehensive zoning code update. He noted that the council may or may not
take action that night. Nunn asked if there will be additional public notice and
Grumbach responded that it will have the usual noticing to include E-gov and
publication on the City's website.
The city will be undertaking construction activity on 80th Avenue NE between NE
24th Street and NE 28th Street involving an overlay of pavement, and on
Evergreen Point Road between NE 8th Street and Overlake Drive West involving
sidewalk replacement. The roads will remain open while construction activity is
occurring. The Public Works Director has been communicating with the affected
residents.
Chair Nunn announced that commissioners Garone and Morcos had filed to run for
City Council.
ITEM CA-4
APPROVAL OF MINUTES
MOTION MAY / SECOND MORCOS TO APPROVE THE APRIL 1, 2013, SPECIAL
PLANNING COMMISSION MEETING MINUTES; AND APRIL 23, 2013, PLANNING
COMMISSION MEETING MINUTES, AS WRITTEN. APPROVED 7 — 0. (6:05 PM)
Chair Nunn asked Grumbach if there were any issues related to the St. Thomas
Church approval conditions and decision from the previous month. Grumbach
responded that the permits are nearly ready to be issued and that if St. Thomas has
any concerns, they can apply for a revision to their construction mitigation plan.
AUDIENCE PARTICIPATION (6:05 PM)
Chair Nunn welcomed the audience and invited public comments. There were no
comments from the audience.
OTHER BUSINESS (6:06 PM)
1) Discussion on Updating the Official Zoning Map (6:06 PM)
Grumbach briefed the commissioners on the next step in the comprehensive zoning
code update which is to update the official zoning map. He explained that the zoning
map needs updating as it was last adopted in 1992 and that the new map will be
created in a GIS format. He noted that the current official zoning map does not have
county parcel data and that the Medina Heights overlay was separate from the official
zoning map. He said that the unofficial zoning maps used by the public contain many
errors because of the lack of county parcel data on the official zoning map.
Grumbach explained the four sections of the map contained in the Planning
Commission's materials. He briefed the commissioners on how certain properties
were being identified for rezoning.
Chair Nunn asked about the City's beach property adjacent to City Hall. Grumbach
responded that the City purchased the property for the park, but it is still zoned R-30,
and it would be preferable if it had the same zoning as the rest of the park. He also
noted that the St. Thomas property and the Post Office were also candidates for
rezone, citing the zoning use table. He continued that the Green Store is allowed in
the R-16 zone under a Historical Use Permit.
Grumbach explained that the rezoning process would take time as public input would
be solicited and the affected property owners would be contacted directly. He added
that they would also be looking at individual properties that contain more than one
zoning designation.
Morcos asked about the property across the street from the Post Office which
contains two zoning designations. Grumbach suggested that the zoning boundary
there be moved so that the entire property would be under one zone. He explained
that historically the zones had been set up without regard to property lines and that
Planning Commission Minutes Page 2 May 28, 2013
ITEM CA-4
the properties along Evergreen Point Road had the smaller lot size R-20 zoning
designation while the larger waterfront properties were zoned R-30.
Commissioner Reeves asked about the Wells Medina Nursery property. Grumbach
explained that it was zoned SR-30. He noted that Medina Circle also was zoned SR-
30, but that there was a Planned Land Use Development (PLUD) overlay, which
allowed zoning development exceptions.
The commissioners had additional questions on Parks & Public Places zoning, the
City docks, SR 520, and the Golf Course properties, to which Grumbach responded.
He further noted that the maps were discussion documents for the commissioners to
review and provide input.
May suggested that an objective might be to establish some principles, like the one
Morcos had suggested that no lot should contain more than one zoning district.
Another guideline might be that if a property contains more than one zone, the
property should revert to the zoning of the greatest part of the lot.
Nunn queried each commissioner on their suggestions. Papano stated he had
nothing further to add. Wang agreed with establishing a statement of purpose.
Grumbach suggested addressing the ambiguities on the map and matching zoning
with the use of the property, such as St. Thomas and the Beach Park. Garone had
no further suggestions. Morcos suggested additional objectives might be that entire
blocks should contain the same zoning and to reduce the number of nonconformities.
Grumbach explained that the process would be to produce a draft document and
then move forward with the public commenting phase.
Discussion followed regarding locating the property owners' correct mailing
addresses since many residents have post office boxes, and Grumbach stated that
he will try to find those.
2) Briefing on Council Direction Regarding Phase One of the Medina Tree Code
Update (6:44 PM)
Grumbach stated that this briefing was for the benefit of the new commissioners and
was based on previous discussions. He gave a short overview on how phase one
was developed. He explained that the heart of the tree code is the mitigation
requirements and that there were many differing opinions about what this should be.
He said the Council decided to address only the less controversial items during
phase one and upon completion of that will possibly look at a phase two involving the
tree replacement mitigation requirements.
Grumbach also explained that he was authorized by the City Council to look at
updating the City's significant tree list, which is an administrative staff function.
However, he said he would be seeking input on the list before making any changes.
The general direction from the Council was to look at possibly including only native
species on the list.
Planning Commission Minutes Page 3 May 28, 2013
ITEM CA-4
Discussion among the commissioners occurred on including native versus non-native
trees on the list. Grumbach explained that the current list seems to reflect the
community's desires regarding trees and did not appear to have ever been
comprised exclusively of native trees.
Grumbach was asked how he would develop the list of native species and he
indicated that he would use sources such as Oregon State University, which has an
extensive list.
Garone asked if Grumbach would be looking at the regulations of surrounding
communities. Chair Nunn added she felt that it might lessen the work or research
required. Grumbach responded that looking at other jurisdictions can be helpful, but
that the regulations should be specific to this jurisdiction. He added that it will be
unavoidable that there will be an overlay of different tree requirements in the
shoreline areas.
Discussion occurred on the requirements for maintaining status as a Tree City and
possibly having an analysis done of the existing tree cover in Medina. Grumbach
explained that, while such information would be useful, there was no funding for such
a study.
Resident Shawn Shubring commented that an arborist had told him that he had a
perfectly healthy tree that will probably fall over, and wondered how residents are
supposed to deal with that. Grumbach responded that the Washington State Arborist
organization developed an updated way of rating the hazardousness of trees which
was more comprehensive and it would be something the City would take a look at.
Shubring asked what the goal would be for invasive weed trees such as
cottonwoods. Grumbach responded that cottonwoods are not on the tree list and a
permit is not required to remove them on private property. He also clarified that the
code does not prohibit the cutting of any tree. The code protects larger significant
trees, and the disincentive for cutting them is the mitigation requirement, which
becomest more expensive as the tree becomes larger.
Shubring asked about trees in the public right-of-way and stated that he is looking for
a more streamlined removal process for non-native trees in the right-of-way.
Grumbach explained that this is a different question because the tree belongs to the
public; not the property owner. These trees provide a public benefit and the City
requires tree replacement based on the amount of public benefit a tree might provide.
3) Discussion on Streetscape Comprehensive Plan Amendment (7:11 PM)
Grumbach shared that this topic was previously discussed and generated
disagreement among the commissioners. He explained that the amendment was
developed by a previous council who were interested in reflecting the more suburban
feel of the community. To this extent, under consideration were open drainage
ditches, sidewalks, vegetation and other items affecting the streetscape of the City.
Planning Commission Minutes Page 4 May 28, 2013
ITEM CA-4
Grumbach noted that the last time this topic was discussed was in February 2011.
He explained that a memo was developed on behalf of the planning commission that
looked at different elements of the streetscape.
Grumbach also explained that a comprehensive plan amendment can be considered
only once a year and it is already too late for this year. He said the goal is to figure
out what to do with the draft amendment. If the commissioners decide to move
forward with the draft, he continued, next January would be the start of the formal
process. However, they could develop the draft prior to that time.
Further discussion took place. Grumbach emphasized that the policies are what the
commission will be looking at. He stated that this issue will be coming back for
further discussion at the next meeting. Nunn suggested that the commissioners all
reread the comprehensive plan prior to then.
Morcos suggested that the commission might want to decide on the goals, such as
safety and especially safety at night.
ADJOURNMENT
MOTION MAY / SECOND GARONE TO ADJOURN THE MAY 28, 2013, PLANNING
COMMISSION MEETING. APPROVED 7 - 0. (7:45 PM)
The next Planning Commission meeting is scheduled for Tuesday, June 25, 2013, at
6:00 PM.
Minutes taken by:
Donna Goodman
Development Services Coordinator
Planning Commission Minutes Page 5 May 28, 2013
ITEM CA-5
CITY OF MEDINA
Planning Commission Meeting
June 25, 2013 Medina City Hall Council Chambers
6:00 p.m. 501 Evergreen Point Road
CALL TO ORDER
The Planning Commission meeting of June 25, 2013, was called to order at 6:01 PM
by Chair Nunn.
ROLL CALL
Present: Chair Heija Nunn, Jennifer Garone, Alex Morcos, Randy Reeves
and Ching-Pi Wang
Absent: Peter May (excused), Peter Papano (excused)
Staff Present: Robert Grumbach, Development Services Director
Donna Goodman, Development Services Coordinator
Kevin Cricchio, CMP Consultant
ANNOUNCEMENTS
Grumbach made the following announcements:
Peter May and Peter Papano had previously provided notification about their
absences. There was a consensus by the commissioners that they should be
excused.
Grumbach introduced the City's new CMP Consultant, Kevin Cricchio, who is
replacing Jean Cutter, from Pace Engineers.
The City Council held a public hearing at their June 10 meeting on the
comprehensive zoning code update. There were no comments from the
public. The council did not take action but directed staff to change some
provisions in the nonconforming section. They will be addressed again at their
July meeting.
On July 8th the City Council will hold a public hearing on the Department of
Ecology's conditional approval of Medina's Shoreline Master Program.
The lifeguards are now on duty for the summer.
Construction has begun on the new sidewalks along Evergreen Point Road
between City Hall and Overlake Drive, and paving on 80th Avenue NE between
ITEM CA-5
NE 24th Street and NE 28th Street. Paving on Evergreen Point Road will occur
following the Independence Day holiday.
Grumbach asked the commissioners to look at their availability for the August
meeting. He suggested that the meeting could be rescheduled if necessary.
Chair Nunn made the following announcement:
The Medina Days fund drive is open and seeking donations. They are also
looking for volunteers and she will be the main point of contact for the events.
There were no further announcements from the commissioners.
Commissioner Morcos moved to thank Commissioner Wang for his service to the
Planning Commission, as his term is ending this month. Wang thanked the
commissioners and stated that he had enjoyed his time on the commission.
Grumbach informed the commissioners that a recognition ceremony will occur at the
next City Council meeting that will include Commissioner Wang's service on the
Planning Commission and that the commissioners are welcome to attend.
Morcos raised the issue of trucks working on the SR-520 project that were creating a
dangerous situation by not stopping at stop signs.
Chair Nunn reminded the commissioners about the hearing for the SR-520 CMP
revision which will be quasi-judicial, so the commissioners should take care with
expressing their opinions. Grumbach clarified that commissioners should avoid ex
parte communications and all conflicts with the Appearance of Fairness doctrine.
Commissioner Garone said that she had looked at other cities' ethics codes and cited
Bellevue's as an example. She indicated that she lives near SR-520 and has been
impacted by the construction, but feels that does not make her biased; just more
informed. She said she was not planning to recuse herself from participating in the
hearing.
Chair Nunn added that the recusal process involves whether a commissioner can be
objective and also whether a commissioner can personally benefit from the outcome
of the hearing. Further discussion took place on this subject.
AUDIENCE PARTICIPATION (6:22 PM)
Chair Nunn welcomed the audience and invited public comment. There were no
comments from the audience.
PUBLIC HEARING (6:22 PM)
QUASI-JUDICIAL:
Planning Commission Minutes Page 2 June 25, 2013
ITEM CA-5
Revised Tailored Construction Mitigation Plan, File No. CMP-12-013
Address: 2434 Evergreen Point Road.
Proposal: Revision to an approved Level 1 Construction Mitigation Plan to add
construction of a new upper deck, concrete pathway and outdoor gas fireplace.
Chair Nunn announced that the Appearance of Fairness Doctrine applies and asked
the commissioners if they had any disclosures. Nunn disclosed that she knows the
applicant and has had discussions with him regarding the CMP process. There were
no further disclosures and no challenges to the participation of any Planning
Commission members in the hearing. Chair Nunn provided a brief description of how
the hearing would be conducted.
Grumbach introduced Kevin Cricchio, the City's new CMP Consultant.
Cricchio made a presentation on the proposal. He described the project and the site,
and noted that the original CMP was approved in 2012. He said that the purpose of
the revised CMP is to address proposed construction changes to the project in the
southeast corner of the lot.
Cricchio noted that one letter was received from a resident who objected to the
proposed changes. This objection triggered the requirement for a public hearing. He
showed photos of the site and noted that there is an existing fence and vegetation
which would screen that area of the property during construction. He stated that staff
was recommending approval of the revision with the conditions listed in the staff
report.
Grumbach clarified that the proposed changes meet the requirements of the zoning
code and that the focus of the hearing should be on whether the revision still meets
the criteria for approving the CMP, or if additional mitigation is required. He added
that an analysis of the proposed changes resulted in the new condition regarding
stone cutting.
Cricchio responded to questions from the commissioners.
Applicant Eric Whiting addressed the commission, testifying that the proposed
changes conform to all code requirements. He expressed frustration that someone
can write a letter and extend the process by sixty days. When asked about the
sound barrier, he explained that they would stage a plywood wall in a "C" shape
around the area of stone cutting. He added that the duration of cutting would be
approximately one day.
Chair Nunn opened the hearing to public comment.
Ge Wang testified that she lives next door to the project and was concerned with her
privacy from the proposed second floor deck. She asked if the applicant could plant
a tree that would provide screening.
4
Planning Commission Minutes Page 3 June 25, 2013
ITEM CA-5
Whiting responded that they have the same concerns regarding privacy and that they
will be planting hedges and taller landscaping.
MOTION WANG / SECOND REEVES TO APPROVE THE REVISED CMP-12-013
WITH THE CONDITIONS IN THE STAFF REPORT. APPROVED 5 — 0. (7:02 PM)
Chair Nunn recommended that they specify the sound barrier in the motion but
subsequently withdrew her suggestion.
APPROVAL OF MINUTES
MOTION MORCOS / SECOND WANG TO APPROVE THE MAY 28, 2013,
PLANNING COMMISSION MEETING MINUTES AS WRITTEN. APPROVED 5 — 0.
7:02 PM)
OTHER BUSINESS (7:03 PM)
1) Continued Discussion on Updating the Official Zoning Map (7:03 PM)
Grumbach briefed the commissioners that 98 properties would be affected by the
proposed zoning change. Some would be partially re-zoned and others would be
totally re-zoned. He referenced the analysis which resulted in the list of properties
provided.
Grumbach responded to the commissioners' questions regarding the properties on
the list. Discussion followed regarding the affected properties, including the
economic impacts and ramifications of the changes to individual lots.
Grumbach noted that he was researching the tax records for the correct mailing
addresses of the property owners affected so that they would receive the notices.
Following discussion, there was consensus to retain the proposed zoning changes
on page 3 of 4, but to change page 2 of 4 as Commissioner Garone proposed, to
keep the street consistent and not make the proposed zoning change for those two
properties.
There was further discussion regarding the public properties of the post office, St.
Thomas Church and the second parcel of the beach park. Chair Nunn expressed
concern that by re-zoning the beach park property they might be relinquishing the
potential to someday add a dock there. Grumbach responded that the re-zoning of
the beach property would not affect the ability to build a second dock.
Discussion took place on the public process that would occur and Grumbach
explained if the commissioners were comfortable with the document, the next step
would be to move forward with the public notification process and eventually a public
hearing in September or October. The consensus was to move forward with public
notification.
Planning Commission Minutes Page 4 June 25, 2013
ITEM CA-5
2) Continued Discussion on Streetscape Comprehensive Plan Amendment (7:46
PM)
Grumbach reviewed the past activity on this topic and explained that it had been
initiated by the previous City Council. However, he explained, the Planning
Commission can decide what they want to do next with it and can make changes if
they desire. Discussion followed on the term "sylvan" and what was driving the
proposed changes to alter the streetscape to a more suburban rather than rural
setting.
Grumbach suggested that it was important that the streetscape plan mesh with the
comprehensive plan. The options would be for the commission to address the
streetscape plan in January or wait and review it with the larger scope of the state-
mandated review of the comprehensive plan to occur next summer.
The consensus was to review the streetscape plan in advance of the state-mandated
review. Commissioners expressed a desire to retain the distinguishing
characteristics of Medina, to improve safety, and to be thoughtful and smart about the
approach to the rights-of-way and parking. They agreed that it was important to have
a plan in place. Grumbach summarized that there was a consensus to revise the
document and prepare for the formal process early and suggested that they will start
to review the amendment in detail at the next meeting.
Discussion followed on sidewalks and pathways. Resident Wilma Edmonds
commented that there is a big dichotomy as to where sidewalks are and are not in
the city.
It was decided to postpone discussion of agenda items 3 and 4.
ADJOURNMENT
MOTION MORCOS / SECOND GARONE TO ADJOURN THE JUNE 25, 2013,
PLANNING COMMISSION MEETING. APPROVED 5 - 0. (8:21 PM)
The next Planning Commission meeting is scheduled for Tuesday, July 23, 2013, at
6:00 PM.
Minutes taken by:
Donna Goodman
Development Services Coordinator
Planning Commission Minutes Page 5 June 25, 2013
1
ITEM CA-6
CITY OF MEDINA
Planning Commission Meeting
July 23, 2013 Medina City Hall Council Chambers
6:00 p.m. 501 Evergreen Point Road
CALL TO ORDER
The Planning Commission meeting of July 23, 2013, was called to order at 6:00 PM
by Chair Nunn.
ROLL CALL
Present: Chair Heija Nunn, Jennifer Garone, Peter May, Alex Morcos,
Peter Papano and Randy Reeves.
Absent: Shawn Schubring (excused)
Staff Present: Robert Grumbach, Development Services Director
Donna Goodman, Development Services Coordinator
Jenny Ngo, Planning Consultant
Kevin Cricchio, CMP Consultant
ANNOUNCEMENTS
Grumbach made the following announcements:
The Council appointed Grumbach Interim City Manager while they conduct
their search for a new City Manager.
The City has received questions regarding the status of the hearing for the SR
520 CMP revisions and he wanted the commissioners to know that the City is
still waiting for additional materials to be submitted. Chair Nunn took the
opportunity here to announce that the new Park & Ride was slated to open.
The Shoreline Master Program Advisory Committee is reviewing the
Department of Ecology's conditional approval and he will be able to share
more on this later.
Chair Nunn announced that Medina Days is coming up, with a whole week of
festivities. She explained that there was an opportunity to become a patron and
outlined the activities.
There were no further announcements from the commissioners.
AUDIENCE PARTICIPATION (6:08 PM)
There were no comments from the audience.
ITEM CA-6
PUBLIC HEARING (6:08 PM)
QUASI-JUDICIAL:
1) Site Plan Review, File No. PL-13-015. (6:08 PM)
Applicant: Ramamurthy Suresh
Address: 7755 Overlake Dr. West
Proposal: Add a 459 square-foot guest cottage to an existing accessory
garage building and a detached 144 square-foot teahouse.
Chair Nunn announced that the Appearance of Fairness Doctrine applies and asked
the commissioners if they had any disclosures. Nunn declared that the applicants
live directly across the street from people she knows very well and could be
impacted, however she had not discussed the case with them.
There were no further disclosures and no challenges to any of the commissioners
participating in the hearing. Chair Nunn described the procedures for conducting the
hearing.
The oath was administered to Planning Consultant, Jenny Ngo. Ngo provided a brief
introduction to the project and explained the proposal, showing a site plan of the
property. She testified that the project meets the requirements of the zoning code.
Ngo noted that the existing non-conforming garage is within the setback area and
that the proposed guest cottage would be established as an accessory dwelling unit.
She explained the criteria for approval of an accessory dwelling unit and that the
proposal meets the criteria. She also noted a late revision to the project that the
applicant would explain.
Chair Nunn asked Grumbach to brief the commissioners on the purpose and history
of Site Plan Review in Medina. Grumbach explained that a Site Plan Review looks at
the layout of an entire site when a project is proposed on a large lot and is adjacent
to much smaller properties. The purpose is to look at how a site is developed and its
impacts on the neighbors. Grumbach shared his understanding that the site plan
review regulations were adopted following the construction of a very large residence
that might have had less impact on the neighboring properties with a different site
layout.
Ngo responded to questions regarding the staff report from Commissioner Garone.
The oath was administered to Mark Elster, AOME Architects, who represented the
applicant. Elster explained that the garage was conforming at the time of
construction. When the house was remodeled in 1994 the side setback was 10 ft.
and currently it is 15 ft. He explained that there is extensive vegetation on the
property which should screen the new construction from neighboring properties.
Elster also testified that he did not anticipate the change to the second floor balcony
on the residence to be an issue for the Site Plan Review. He added that it is above
4
ITEM CA-6
existing structure and the small addition will result in a marginal increase in the bulk
of the building and will not increase structural coverage.
Chair Nunn opened the hearing to public testimony. There were no comments from
the audience and Chair Nunn closed the public hearing.
MOTION MAY / SECOND GARONE TO APPROVE SITE PLAN REVIEW, FILE NO.
PL-13-015, WITH THE CONDITIONS IN THE STAFF REPORT. APPROVED 6 — 0.
6:27 PM)
2) Level 2 Tailored Construction Mitigation Plan, File No. CMP-13-012. (6:28
PM)
Applicant: BDR Medina II, LLC
Address: 7635 NE 12th Street.
Proposal: Demolish an existing two-story residence and garage and construct
a new single-family residence.
Chair Nunn described the procedure for the public hearing and announced that the
Appearance of Fairness Doctrine applies. Chair Nunn revealed that she knows the
applicant. There were no additional disclosures from the commissioners, and no
challenges from the audience regarding the participation of any commissioners.
The oath was administered to CMP Consultant, Kevin Cricchio. He provided a brief
introduction to the project and showed a site plan. He explained that the applicant is
planning to create a private driveway, however during construction they are
proposing to use an existing access easement for delivery of construction materials.
Cricchio reported that one comment had been received, from Stephanie Wallach,
who had concerns regarding parking in the public right-of-way and construction
vehicles. He noted that she is not a neighbor or user of the access easement.
Cricchio concluded that the proposal meets the criteria for approval and
recommended approving the Tailored Construction Mitigation Plan with the
conditions in the staff report.
Cricchio responded to questions from the commissioners. He explained that the
trees located at the rear of the property are to be protected. He showed photos of
the site, explaining that it is densely vegetated.
There were questions regarding setbacks and the footprint and Cricchio explained
that those issues were reviewed under the building permit. City Planning Consultant
Jenny Ngo confirmed that the project complies with the zoning code.
Discussion followed regarding the start time for the project, the anticipated level of
construction traffic and the distance from schools, which is further than 600 feet.
Grumbach explained that there would be a standard condition relative to bus stops.
4
ITEM CA-6
The oath was administered to Bob Ehrlichman, representing the applicant. He
responded to the commissioners' questions, explaining that they will have parking for
three vehicles onsite and will utilize carpooling of additional workers to the site, and
that they don't intend to use street parking on NE 12th Street. He stated that the
duration of construction was expected to be six to eight months.
Chair Nunn pointed out that the site is very deep and narrow and asked how the
trucks would egress the site. Ehrlichman explained that they will most likely have to
modify the curb line and rebuild it and that they could create a hammerhead onsite
for a turnaround, which was not shown on the site plan. He clarified that the
neighbors' utilities would not be affected by the upsizing of the water meter.
Chair Nunn opened the hearing to public comment.
Aman Kapoor stated that he was in support of the project.
MOTION MAY / SECOND GARONE TO ACCEPT THE PROJECT, CMP-13-012,
SUBJECT TO THE CONDITIONS IN THE STAFF REPORT. (6:54 PM)
Discussion followed.
MOTION MORCOS / SECOND REEVES TO AMEND THE MOTION TO ADD THE
CONDITION THAT A HAMMERHEAD IS REQUIRED FOR USE AS A TRUCK
TURNAROUND. (5:55 PM)
Grumbach noted that the site plan will need to be revised to add the hammerhead.
Ehrlichman added that they do not expect much truck traffic since they won't be
hauling a large amount of dirt off the site and will not have a lot of heavy equipment.
MOTION FOR AMENDMENT TO REQUIRE A HAMMERHEAD APPROVED 6 — 0.
5:58 PM)
ORIGINAL MOTION TO APPROVE CMP-13-012, SUBJECT TO THE CONDITIONS
IN THE STAFF REPORT, WITH THE ADDED CONDITION FOR A HAMMERHEAD
TURNAROUND, APPROVED 6 - 0. (6:59 PM)
OTHER BUSINESS
1) Continued Discussion on Streetscape Comprehensive Plan Amendment (6:59
PM)
Grumbach opened the discussion by explaining that this was the time to look more
carefully at the language if the commission wished to do so and that this document
was a draft for eliciting public comment. Discussion followed on the term "sylvan".
Further discussion occurred on what was desirable to retain in the community, such
as the informal natural appearance, and what should be avoided, such as too much
ITEM CA-6
concrete. Reeves suggested that the language should be stronger — to "preserve"
the natural environment. May noted that pathways preserve the natural sylvan
environment and sidewalks do not. However, pathways are not as desirable for
pedestrian safety.
May pointed out that the language regarding the Park & Ride lot (on page 5) needed
to be changed due to its recent relocation. Papano added that one of the bus lines
had been eliminated and that needed to be addressed.
Nunn asked about the traffic numbers and Grumbach indicated that there were no
funds to do a new traffic study. He noted that he would add strike-throughs and
underlining when editing the document to show the changes proposed.
Discussion moved on to the document's introduction. Garone suggested removing
great" in the section stating that "trees have great aesthetic value". Discussion
followed. Reeves responded that trees do have great value to organisms. Garone
added that her goal was to remove more of the subjective language, which led to a
discussion of goals.
Grumbach asked that the commission focus on the streetscape for now and that if
they wanted to look at a bigger update, it would come later with the state's required
review of the comprehensive plan.
Garone noted that the WSDOT language needed to be updated since WSDOT has
changed that area of the City.
Reeves suggested a discussion on what the commission's collective vision might be.
Chair Nunn asked for a motion to extend the meeting, since it was 8:00 PM. Garone
moved to extend the meeting by six minutes and Papano seconded.
Reeves proposed that a new policy might be to employ less impervious surfaces in
the streetscape, and discussion followed on their use and safety.
Grumbach asked the commissioners to send their comments to him and he would
incorporate them for the next meeting.
OTHER ITEMS:
Grumbach inquired if the commissioners would like to have City email addresses.
There was discussion and a consensus that they would, since their messages are
subject to public records requests. Grumbach said he would check into getting these
set up.
Discussion followed on the date of the August meeting and what hearings would be
coming up. Grumbach suggested that it might be preferable to hold a special
meeting for the WSDOT revision to their CMP. He added that there would probably
be many commenters and it would likely last an hour or two. He added that the
ITEM CA-6
hearing will not be scheduled until WSDOT has provided all of the required
documentation. There may also be a hearing for another upcoming CMP, possibly in
August as well. Grumbach asked if the commissioners wished to keep the regular
date in August or if they preferred to choose another date. The consensus was to
meet on the regular meeting date, but the commissioners would follow-up with
Grumbach and confirm.
2) Briefing on Shoreline Master Program Update (7:46 PM)
This item was postponed.
ADJOURNMENT
MOTION MAY / SECOND GARONE TO ADJOURN THE JULY 23, 2013, PLANNING
COMMISSION MEETING. APPROVED 6 - 0. (8:22 PM)
The next Planning Commission meeting is scheduled for Tuesday, August 27, 2013,
at 6:00 PM.
Minutes taken by:
Donna Goodman
Development Services Coordinator
ITEM CA-7
CITY OF MEDINA
Park Board Meeting Minutes
June 17, 2013 Council Chambers
Medina City Hall
CALL TO ORDER
Chair Adam called the June 17, 2013 Park Board meeting to order at 6:03 pm.
ROLL CALL
Present: Miles Adam, Drew Blazey, Marelaine Dykes, Susan Loren-Taylor
Absent:Susan Flagg, Gabriele Dickmann
Staff Present: Joe Willis, Director of Public Works
Pam Greytak, Admin. Assistant/Deputy City Clerk
ANNOUNCEMENTS (6:02 pm)
Adam welcomed recently appointed board member Drew Blazey. Dykes confirmed that she did
not seek a second term so it would be her last meeting as a park board member.
APPROVAL OF MINUTES
MOTION LOREN-TAYLOR/SECOND BLAZEY TO APPROVE THE MAY 20, 2013 PARK
BOARD MEETING MINUTES AS WRITTEN. MOTION PASSED UNANIMOUSLY AT 6:04 PM.
PUBLIC COMMENT (6:04 pm)
No audience in attendance therefore no public comment.
OTHER BUSINESS
Review Notes from May 20 Parks Tour (6:06 pm)
Adam asked that the parks maintenance list include adding another trash can to Medina Beach
Park.
2014 Parks Budget (6:08 pm)
Willis stated that the 2014 budget process was not yet underway, but a council member had
inquired about the costs of items on the parks maintenance list.
Parks Beautification Day (6:11 pm)
Willis stated the crew may need assistance trimming around Lake Lane dock and Medina Park
ponds as part of the beautification day. Dykes reminded the board that high school students
receive credit for volunteering.
Park Board Minutes Page 1 June 17, 2013
ITEM CA-7
NEW BUSINESS
Complaint Letter Regarding Tree Blocking View in View Point Park (6:17 pm)
The board and Willis discussed a complaint letter they received from residents residing near
View Point Park. The letter writers requested that the city remove a tree that is blocking the view
from View Point Park. Willis stated that if Medina's tree consultant determined the tree to be
hazardous then the city would remove it. The board unanimously agreed they were in favor of
the tree being removed in order to protect the view from the park.
Water Quality in Medina Park Ponds (6:21 pm)
In response to Blazey's inquiry about water quality in Medina Park ponds, Willis acknowledged
that water quality is still a problem in the park ponds and he is waiting for a report from
AquaTechnics.
Flaq Displays in Medina Beach Park & Medina Park (6:23 pm)
In response to Adam's inquiry about status of installing flag displays in Medina Park and Medina
Beach Park on the 41h of July, Willis stated that they had not been budgeted for this year. Adam
said a budget request for flag displays would be needed next year.
No Boating Sign (6:24 pm)
In response to Adam's inquiry about the status of installing a "no boats" sign at Medina Beach,
Willis stated that the sign had not yet been installed as the crew had been busy repairing
vandalized street signs.
PARK REPORTS (6:27 pm)
Adam specified that Blazey and Flagg would both report on Indian Trail, Fairweather Park, and
Lake Lane Dock.
Loren-Taylor reported that the water hose in Medina Park near 82nd Ave. NE is leaking. Loren-
Taylor and the board recognized public works employee Catey McGauran for doing such a nice
job landscaping the Medina Park entrance.
Adam thanked Willis for cutting back the Willow tree that was blocking the pathway in View Point
Park.
Dykes commented that there is a lot of gravel on the Medina Park tennis courts. The board
discussed various solutions to the problem of children playing and riding their bicycles on the
tennis courts. They requested that a reminder that tennis courts are for tennis only be sent to
residents.
Loren-Taylor stated that she recently saw a dog bothering a park user so much that the park
user left the park. She recommended reposting a sign in Medina Park reminding people that the
park is for everyone's enjoyment.
Park Board Meeting Minutes Page 2 June 17, 2013
ITEM CA-7
ADJOURNMENT
Meeting adjourned at 6:39 pm.
The next Park Board regular meeting will be held on Monday, July 15, 2013, at 6:00 pm.
Minutes taken by:
Pamela Greytak, CMC
Administrative Assistant/Deputy Clerk
Park Board Meeting Minutes Page 3 June 17, 2013
Medina City Council Regular Meeting ITEM OB-1
Monday, September 9, 2013
AGENDA BILL
Update on Responding to Department of Ecology's Conditional Approval
Subject: of Medina's Shoreline Master Program
Cate or Consent El Ordinance El Public Hearinggy:
City Council Business Resolution Other- Discussion
Prepared By: Robert J. Grumbach, AICP
Summary: Staff and the shoreline advisory committee have been working on developing
responses to the Department of Ecology's required changes to approve Medina's shoreline
master program. As of the date of this agenda bill, the City and Ecology have reached tentative
agreement on the following:
Items # 1, 2, 3, 4, 6, 7, 8, 10, 12, 14, 16, 17, 19, 28, 33, 42, 43, 44, 45 and 46
The City provided alternative proposals on the following, which have been accepted in part by
Ecology:
Items # 11, 13
The City provided alternative proposals on the following, which are under review by Ecology:
Items # 9, 15, 18, 21, 22, 27, 29, 30, 31, 34,
The advisory committee and staff have developed alternative proposals on the following, which
are awaiting the City's submittal to Ecology:
Items # 20, 23, 25, 40, 41
The following are outstanding issues the advisory committee is still working on:
Items # 35, 36, 37, 38, 39 (Vegetation and Trees)
Items # 47, 48, 49 (Critical Areas)
Additionally, Item 12 will be revised to exclude stringline setback areas; Item 27 will be
expanded to clarify boatlift covers from more permanent types of moorage covers.
Attachment(s):
1. Ecology Required Changes Attachment B dated September 9, 2013
Budget/Fiscal Impact: None
Staff Recommendation:
City Manager Approval:
Proposed Council Motion: None
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DRAFT
20.65.600 Land surface modification.
The provisions of this section apply to land surface modification occurring landward of the
ordinary high water mark.
A. Applicability:
1. Land surface modification includes, but is not limited to grading, excavation and fill
activity;
2. The requirements set forth in this section are applied in conjunction with other provisions
of the Medina Municipal Code, including grading and drainage requirements and other
applicable provisions of the shoreline master program.
B. The following requirements apply to land surface modifications:
1. All excess materials must be disposed of in a manner that prevents entry in to Lake
Washington; including by erosion or surface water runoff;
2. Materials such as dirt and rocks used in construction must be stored as far as
reasonably possible from the ordinary high water line to prevent erosion and surface
water runoff from entering into the lake and shall incorporate best management practice
measures;
3. Any large quantities of vegetation removal shall be collected and disposed of in a
manner to prevent negative impacts to the shoreline environment;
4. No vegetation or other enhancements installed as part of a restoration plan or mitigation
shall be removed, unless approved by the City as part of a modified restoration plan or
mitigation.
C. Land surface modification involving the importing of fill material must consist of non-
dissolving and non-decomposing materials, and shall not be detrimental to water quality or
existing habitat, or create any other significant adverse impacts to the environment.
vegetation conservation requirements set forth in MMC 2.0.66.050 shall apply.
A. These provisions acts as an overlay and in addition to the City's tree code regulations. The
e - - - .e• - •e a -- .... .e _. ..... a •• - e' - ee e e --
and vegetation within the shoreline areas.
arc provided for a removed tree in accordance Table 20.66.050:
e. .I_ I - - - - . . •• - - H'H . -
Le ni metor of Trnn /I1R 411 Type of Tree Replacement Tree
Location wed Ratio
AllFootprint All e
Le-s than 10 inches All Name
10 inches and greater, but Not listed Nerve
Outside Building
less than 20 inches Listed 100 percent
Footprint 20 inches and greater, but Not listed Nene
less than 36 inches Listed 125 percent
Not listed None
Listed 2000 nt
DRAFT
1. DBH means "Diameter Breast Height" which is the diameter measurement in inches of
mss-
E.: . •• . •: •_: •_ • e• - .1 . . • .=„
3. The total diameter of replacement trees shall at a minimum add up to the applicable
e -•• _e-e e • - .e e e . -- • ._ e -- - e e .- e•
building.
C. A tree that is more than one third removed, but not nece°sarily fully removed, shall be
trees.
1. If the existing tree being removed is Iecs than 36 inches DBH then:
a. The caliper of each replacement tree shall be at H. - -- _ - ; .•e
b. Coniferous trees shall be at leas •_• -- - •-"e• ; . -e
with this requirement;
2. If the existing tree being removed is 36 inches DBH or greater then:
b. Coniferous trees shall be at least 10 feet in height; and
e -- •e e ..-• .• .. •. e- e •- .•.. e-•. . --
removed tree, unless the number of genera involved with tree removal will exceed
the number of replacement trees that the applicant chooses to plant in compliance
with this requirement;
City is consulted prior to the transplant and the applicant follows all methods and
techniques prescribed by the City for executing the transplanting of the subject tree.
replacement trees in Table 20.66.050 as follows:
1. Pay a fee to the Medina Tree Fund calculated as follows:
replacement diameter inch not planted;
b. If a removed tree is 20 inches DBH or greater, but less than 36 inches DBH, the
e- e e- -- -e .. e•-••- e e _e
c. If a removed tree is 36 inches DBH or greater, the contribution is $400 per each
e e -- .... .. _ - .• - e• . e-- -e ..-••-• -- • -e e
F. Hazardous Trees.
1. A tree determined to be "hazardous" by the City arborist i-s exempt from the requirement
a. The tree must obtain from the City arborist a rating of 11 or 12 on a scale of 1 to 12
DRAFT
b. The City arborist shall use the method for rating hazardous trees prescribed in the
Medina Trce Code set forth in Chapter 12.28 MMC;
2. A tree that the City arborist has determined died from natural causes, but does not
plantings;
3. Where a tree receives a hazard rating of 8, 9, or 10, pruning exceeding one third may-be
will not affect the tree in a permanent adverse manner. -
G. Vegetation conservation.
1. Where any of the following activities are proposed within 50 feet landward of the ordinary••.
e• - - -.• - - e - - e - • -- -. • 1,/ ,! _e
a. CI wring and/ or grubbing of 2,500 square feet of surface land area or more;
b. Land surface modifications involving 25 cubic yards of earth materials or more;
aver
c. Removal of any trees 10 inches or greater.
a. Stabilize soil surfaces;
b. Filter run off (especially lawns);
d. Be prepared by a qualified professional, unle"s waived by the Director as
unnecessary.
3. The Director may modify the required content of a restoration plan where the Director
determines more or less information is necessary to adequately address potential
shoreline impacts and required restoration.
and criteria are satisfied.
Wildlife and/or Ecology requirements.
20.66.50 Shoreline Vegetation Management.
A. Applicability.
1. This section is applied in conjunction with other provisions of the Medina Municipal Code
and the Shoreline Master Program affecting shoreline vegetation such as plant clearing,
tree trimming and removal, earth grading, vegetation restoration, and similar provisions.
2. This section shall serve as the minimum requirements for vegetation management within
the shoreline jurisdiction to assure no net loss of shoreline ecological functions as a
result of new development activity;
3. Pursuant to MMC 20.60.070, where other regulations impose a requirement different
from this section, the regulation that provides the greater protection to shoreline
ecological functions and aquatic habitat shall prevail.
4. Shoreline vegetation management standards shall not apply retroactively to existing
legally established uses and developments. In the absence of a development proposal,
existing, lawfully established landscaping and gardens within shoreline jurisdiction may
be maintained in their existing condition including, but not limited to, mowing lawns,
weeding, removal of noxious and invasive species, harvesting and replanting of garden
crops, pruning and replacement planting of ornamental vegetation or indigenous native
species to maintain the condition and appearance of such areas as they existed prior to
DRAFT
adoption of this shoreline master program, provided this does not apply to areas
previously established as native growth protection areas, mitigation sites, or other areas
protected via conservation easements or similar restrictive covenants.
B. Vegetation Management.
1. Vegetation clearing shall be limited to the minimum necessary to accommodate
approved shoreline development that is consistent with other provisions of this shoreline
master program.
2. Native vegetation shall be maintained whenever reasonably feasible. The City may
impose reasonable conditions on the proposal to maximize native vegetation retention.
3. Development or uses that require vegetation clearing shall be designed to the extent
feasible to avoid the following in the order indicated below, with (a) being the most
desirable vegetation to retain:
a. Native trees 24 inches DBH and greater;
b. Non-native trees 24 inches DBH and greater;
c. Native trees less than 24 inches DBH;
d. Other native vegetation;
4. Any land surface areas exposed due to development activity shall be re-vegetated to
similar conditions or better.
5. Clearing and/ or grubbing of land surface area within a shoreline setback area shall be
restored in accordance with the following:
a. A restoration plan shall be prepared by a qualified professional;
b. The restoration plan shall be designed to:
i. Stabilize soil surfaces;
ii. Filter water run-off, especially from lawns;
iii. Assure no net loss of shoreline ecological functions will result;
c. The Director may modify the required content of a restoration plan where the Director
determines more or less information is necessary to adequately address potential
shoreline impacts and required restoration.
d. A restoration plan may be combined with other mitigation requirements provided all
conditions and criteria are satisfied.
C. Tree management.
1. All trees (native and nonnative) shall be preserved within a shoreline setback area,
except where removal is authorized and replacement requirements are met as set forth
in Table 20.66.050(C).
Table 20.66.050(C) Tree Replacement Requirements
Removed Tree Type Replacement Requirement
Less than 6 inches DBH Permitted, no replacement required
6 inches DBH and Permitted, provided at least one native conifer
greater, but 12 inches tree, 6 feet or more in height after planting is
DBH and less planted
Greater than 12 inches Permitted, provided at least one native conifer
One Conifer Tree DBH, but less than 24 tree, 6 feet or more in height after planting is
inches DBH planted; plus plant 80 square feet of area of native
riparian vegetation
24 inches DBH and Only hazardous trees are permitted to be removed
greater pursuant to the replacement requirements in MMC
20.66.050(D)
DRAFT
Less than 6 inches DBH Permitted, no replacement required
6 inches DBH and Permitted, provided at least one native deciduous
greater, but 12 inches tree, at least 3 inches in caliper; or one native
DBH and less conifer tree, 6 feet or more in height after planting,
is planted
One Deciduous Permitted, provided at least one native deciduous
Tree Greater than 12 inches tree, at least 3 inches in caliper, or one native
DBH, but less than 24 conifer tree, 6 feet or more in height after planting,
inches DBH is planted; plus plant 80 square feet of area of
native riparian vegetation
24 inches DBH and Only hazardous trees are permitted to be removed
greater pursuant to the replacement requirements in MMC
20.66.050(D)
Replace with one native conifer or deciduous tree.
Conifer trees shall be at least 6 feet in height after
planting and deciduous trees shall be at least 3
Trees that fall as a result of natural causes,inches in caliper at the time of planting.
such as fire, flood, earthquake or storm As an alternative, a fallen tree can be left in place
provided conditions are included for the fallen tree
to remain in place in perpetuity, including
notification measures to future property owners of
this restriction
2. Approval of an administrative tree removal permit is required for all trees 6 inches DBH
and greater that are removed within the shoreline jurisdiction, unless a different tree
removal permit is prescribed by the Medina Municipal Code
3. Where Table 20.66.050(C) requires riparian vegetation plantings, at least 60 percent of
the plantings shall be shrubs and the area dimensions shall be a minimum of three feet
width in all directions at the time of the planting.
4. Tree removal mitigation shall be planted within the shoreline setback area, except the
City shall accept an alternative planting plan allowing for mitigation outside of the
setback area if the following conditions are met:
a. The applicant can demonstrate one of the following:
i. It is not feasible to plant all of the required mitigation within the existing setback
area, given the existing tree canopy coverage and the location of trees and
minimum spacing requirements; or
ii. The planting of replacement trees will obstruct existing views to the lake, at the
time of the planting or upon future growth that cannot otherwise be mitigated
through tree placement or maintenance activities;
c. The alternative planting plan is prepared by a professional and provides mitigation
equal to or superior to the provisions in this section in maintaining shoreline
ecological functions and processes; and
d. The alternative planting plan shall include mitigation inside of the shoreline setback
to the extent feasible, but consistent with MMC 20.66.050(C)(4), mitigation may be
located elsewhere on the property, or at an off-site location; and
e. If an off-site location is selected, the applicant must show the mitigation enhances
shoreline ecological functions and process and that the enhancement is superior to
on-site mitigation.
5. Non-destructive thinning of lateral branches to enhance views or trimming, shaping,
thinning or pruning of a tree necessary to its health and growth is allowed consistent with
the following standards:
DRAFT
a. Pruning/ trimming shall follow American National Standards Institute (ANSI)
standards;
b. Removal of the tree canopy is limited to not more than one-fourth (1/4) of the original
crown, provided removal is consistent with ANSI standards and the removal does not
threaten the health and growth of the tree;
c. Pruning/ trimming shall not include topping, stripping of branches or creation of an
imbalanced canopy, except as allowed per ANSI standards; and
d. Pruning/ trimming shall retain healthy branches that overhang the water to the
maximum extent feasible.
D. Hazardous trees. Where a tree within a shoreline setback area poses a significant safety
hazard, as determined by the City's arborist following International Society of Arboriculture
methods for assessing the risk of a tree found in "A Photographic Guide to the Evaluation of
Hazard Trees in Urban Areas", the following shall apply:
1. If the hazardous tree is retained, the tree may be pruned to the extent needed to
eliminate the hazard, including converting the tree into a wildlife snag. Pruning shall
follow ANSI standards and must be approved by the City's arborist.
2. If the hazardous tree is removed, mitigation shall be provided as follows:
a. If the removed tree is less than 24 inches DBH, mitigation shall be as prescribed for
the size of the tree in Table 20.66.050(C);
b. For each removed tree that is 24 inches DBH or greater, mitigation shall be provided
in the form of two planted native trees meeting the following:
ii. Each replacement conifer tree shall be at least six feet in height after planting;
and/or
iii. Each replacement deciduous tree shall be at least three inch caliper at the time
of planting.
E. Aquatic Vegetation Removal.
1. Aquatic vegetation control shall only occur when native plant communities and
associated habitats are threatened or where an existing water dependent use is
restricted by the presence of invasive aquatic vegetation.
2. The control of aquatic vegetation by hand pulling or placement of aqua-screens, if
proposed to maintain existing water depth for navigation, shall be considered normal
maintenance and repair pursuant to WAC 173-27-040(2)(b). Additionally, control of
aquatic vegetation by mechanical methods may qualify as normal maintenance and
repair provided the bottom sediment or benthos is not disturbed in the process. If the
bottom sediment or benthos is disturbed by mechanical methods, it shall not qualify as
normal maintenance and repair under WAC 173-27-040(2)(b).
20.60.216
D. "Grubbing" means to clear by digging up roots and or stumps.
20.60.213
C. "Diameter breast height or DBH" means the diameter measurement in inches of the outside
bark of a tree trunk, measured at four and one-half feet above the surrounding existing
ground surface. The DBH for multi-trunk trees forking below the four and one-half foot mark
is determined by measuring the diameter of the tree trunk at the narrowest part of the main
stem below the tree fork. The DBH for multi-trunk trees splitting at ground level is
determined by taking the square root of the sum of all squared stem DBHs.
Medina City Council Meeting ITEM OB-2
September 9, 2013
MEDINA CITY COUNCIL MEETING AGENDA BILL
Sub'ect: 2014 Preliminar Bud.et
Category: Ill Consent El Ordinance Public Hearing
City Council Business Resolution Other— Discussion
Prepared By: Nancy Adams, Finance Director
Summary:
2014 Preliminary Budget:
The 2014 Preliminary Budget Detail Report will be distributed on the dais on Monday,
September 9th, 2013.
A 2013 and 2014 Budget Financial Report is included in the Financial Packet (please see
attached). The report contains:
2013 Revenue and Expense Budget and Forecast Projections for year end.
o 2013 Revenue and Expense Assumptions.
2014 Preliminary Budget by Fund
o 2014 Budget Assumptions for each Fund
At the September 23, 2013 Council Study Session, we will review the 2014 Preliminary Budgets
with Budget discussions at that time.
Attachment(s):
1. 2013 and 2014 Budget Financial Report
Budget/Fiscal
Impact: Input only, no monetary impact.
Staff
Recommendation: Fordiscussion.
City Manager
Approval: L,.r,
Proposed
Council Motion: A motion is not required.
v\
t of MFO,
y9
ITEM OB-2
CITY OF MEDINA
SHINGTO
To: Mayor and City Council
From: Nancy Adams, Director of Finance
Date:September 9, 2013
Re: 2013 and 2014 Budget Financial Report
This memo is to provide an overview of the preliminary 2014 Budget. The detailed breakdown
of the budget will be handed out at the September 9, 2013, regular meeting with discussion on
the budget set for the study session on September 23, 2013.
Please note the August 2013 Monthly Reporting documents included in the Council Packet are:
August 2013 AP Check Register Activity Detail
August YTD 2013 Revenue & Expense Summary
In addition, the following is the 2013 Budget and 2013 Forecast by Fund, with assumptions to
provide information on changes to the current outlook for 2013 as of August 31, 2013.
2013 Budget Forecast
GENERAL FUND
Revenue 5,122,519 5,387,010
Expense 5,236,157 5,226,155
STREET FUND
Revenue 197,901 187,282
Expense 383,419 358,495
TREE FUND
Revenue
Expense 159
CAPITAL PROJ FUND
Revenue 937,460 897,945
Expense 1,128,045 927,725
CAPITAL RESERVE
No Revenue or Expense in 2013
2013 ASSUMPTIONS: (Changes for 2013)
GENERAL FUND:
Revenue
12K Revenue increase due to actual Sales Tax and Criminal Justice.
1
ITEM OB-2
239K Revenue increase in Licenses and Permits.
20K) Revenue decrease due to Clyde Hill Bldg. Official and Hunts Point 2013 true-
up.
38K Revenue increase due to Planning & Development fees
Expense
39K Expense increase due to Executive separation agreement
10K Expense increase in IT Systems Equipment. We have moved IT Systems
Administration to the Finance Department. Due to several crashes of old equipment, we
are purchasing 2 servers, a firewall, 2 new phone switches and are evaluating back up
options. Total 2013 cost: $29K. We are currently in contract negotiations with two IT
Consulting providers: Datanode and Seitel Systems.
73K Expense increase in Legal-Special Counsel: As of Aug YTD: Skinner$62K, Public
Records Request $49K (Whitney, Chen, King Co).
37K) Expense decrease in Central Serv. due to savings on Public Records Consultant
not hired).
173K) Expense decrease in Police due to officer vacancy, decrease in jail services.
50K Expense increase in Development Consultants and Prof. Services.
STREET FUND:
Revenue
10K) Revenue decrease for WA DOT SR 520 Project
Expense
23K) Expense decrease for NPDES Storm water
10K) Expense decrease for WA DOT SR 520 Project
CAPITAL PROJECTS FUND:
Revenue
124K Revenue increase in Real Estate Excise Tax (REET) Revenue
163K) Revenue decrease ($37K) WA ST TIB Grant, ($102K) King County Flood
Grant, ($25K) King County Conservation Grant
Expense
200K) Expense decrease due to Medina Heights Storm Drain ($100K), Medina Park
Pond Treatment ($99K).
2
ITEM OB-2
2014 BUDGET— PRELIMINARY 1ST DRAFT
It is important to note three items specific to the 2014 Budget:
1) The September 9, 2013 Budget Draft is a "preliminary first draft" and changes are
anticipated between now and when the final budget is adopted.
2) The directive by Council for 2014 is to adopt a 2014 Budget where Revenues either meet or
exceed Expenses in the General Fund. The September Draft has a gap of ($58,941),
which we will work towards eliminating during the September Study Session and prior to the
October Council Meeting, once we have updated information. For example: King County
has not released the 2014 Preliminary Worksheet for Property Tax Revenue, so this
number will change; we are still evaluating Development Consultant Expenses which are
not finalized; and we are still under contract negotiations with our IT Systems Support
Consultants.
3) 2013 Revenues have brought us surpluses due to Development Revenue, which must be
held to pay for future Development related expenditure activities. We need to be mindful of
this, and develop budgets that are sustainable on their own, without reliance on
Development Revenues, except as they pertain to providing development related services.
Financial Policies:
As we begin our 2014 Plan Year, we begin with a look at the City of Medina Financial Policies,
which provide for required minimum fund balances in our General and Capital Reserve Funds.
General Fund Minimum Balance for 2014 is $1,340,386 (25% of General Fund
Expense).
Capital Reserve Fund Minimum Balance is $1,060,520 (20% of General Fund
Expense).
The purpose for the required fund balance minimums is to ensure sustainment of future
operations and to sustain city services in the event of a catastrophic event.
Budget surpluses in the General Fund Operations Balance may be used to fund one-time
general operations and capital expenditures or placed in the Capital Reserve Fund if:
A) There are surplus balances remaining after all current expenditure obligations are met.
B) The City has made a determination that revenues for the ensuing budget year are
sufficient to support budgeted General Fund Operating needs.
2014
Budget
GENERAL
FUND Beginning Fund Balance 2,315,395
REVENUE
Property, Sales Tax, Criminal Justice 3,524,048
Utility Tax& Franchise Fees 456,433
Licenses & Permits 519,906
Intergovernmental 331,982
Planning, Development, Passport 348,000
Fines& Forfeitures 60,000
Misc. Investment, Facility Leases 59,733
Proceeds From Sales of Capital Assets 2,500
TOTAL GENERAL FUND REVENUE 5,302,602
3
ITEM OB-2
EXPENDITURES
Legislative 33,700
Municipal Court 78,000
Executive 277,788
Finance 480,787
Legal 190,000
Central Services 332,176
Police 2,041,481
Fire& Medical 651,304
Emergency Preparedness 42,950
Development Services 792,712
Recreational-Lifeguards 33,950
Parks 406,695
TOTAL GENERAL FUND
EXPENDITURES 5,361,543
Ending Fund Balance 2,256,454
2014 GENERAL FUND BUDGET ASSUMPTIONS:
Revenue
Property Tax — King County has not release the 2014 Property Tax Worksheets with
estimates for 2014. We should have the estimate for the September Study Session.
Utility Tax and Franchise Fees are budgeted at the same rate as 2013 (4%).
License and Permit Revenue- preliminary permit valuation is anticipated to be down 22%.
Other Planning and Development Revenue is expected to be about the same as 2013.
Emergency Preparedness Grant- Assumes no EMP Grant Revenue for 2014.
Expense
Legislative— Increase for Airport Noise $13K, Medina Days fireworks $4K.
Executive — Assumes City Manager at same salary level includes $78K separation
agreement.
Finance- Assumes City Hall portion of IT Systems Support and 1 FTE moved from Central
Services to Finance. (IT Contract Administration moved to Finance). Assumes WCIA
Insurance liability increase of $4K for 2014. Assumes purchase of Receivables
Development Consultant) Billing module from Vision Financial Software for $8K. Assumes
Salary Range Adjustment for Director of Finance equal to that of Director of Public Works
and Director of Development Services.
Legal —Assumes Special Counsel of $100,000. This amount will be re-evaluated.
Police — Assumes filling one vacant officer position. Assumes Police portion of IT Systems
Support, purchase of one vehicle and replacement of surveillance camera equipment.
Fire & Medical —Assumes contract decrease of ($42K)
Emergency Prep — Assumes no EMP Grant expenditures/reimbursement in 2014
Consultant costs only).
Development Services—Consultant expenses are still under evaluation and are not final.
Lifeguard Services — Increases in 2014 due to expansion of the lifeguarded swim area and
additional lifeguards.
4
ITEM OB-2
2014
Budget
STREET FUND
BUDGET Beginning Fund Balance 38,270
REVENUE
Nat'l Pollution Discharge Elimination 50,000
WA DOT SR 520 & Floating Bridge 3,500
Motor Vehicle Fuel 59,500
TOTAL STREET FUND REVENUE 113,000
Operating Transfers In 270,000
EXPENDITURES 341,945
Ending Fund Balance 79,325
2014 STREET FUND BUDGET ASSUMPTIONS:
Revenue
Decrease in Revenue for National Pollution Discharge Elimination. ($77K)
Decrease in Revenue for Motor Fuel Tax ($60K)
Expense
Decrease in Expense for National Pollution Discharge Elimination. ($40K)
2014
Budget
TREE FUND
BUDGET Beginning Fund Balance 35,697
REVENUE
EXPENDITURES
Ending Fund Balance 35,697
2014 TREE FUND BUDGET ASSUMPTIONS:
2014 Plan assumes the Tree Fund will not change for 2014.
5
ITEM OB-2
2014
Budget
CAPITAL PROJECTS
FUND BUDGET Beginning Fund Balance 206,452
REVENUE
REET Tax 1 & 2 744,000
Intergovernmental 71,173
TOTAL CAPITAL REVENUE 815,173
Operating Transfers In
EXPENDITURES 640,173
Capital Fund Transfers Out 270,000
Ending Fund Balance 111,452
2014 CAPITAL PROJECTS FUND BUDGET ASSUMPTIONS:
Revenue
Real Estate Excise Tax (REET) increase of$124K for 2014 based on 2013 REET Revenue.
Intergovernmental Revenue decrease of ($246K) due to ($104K)WA ST TIB Grant ended, and
142K) King County Flood Control Grant (lower in 2014).
Expense
2014 is based on 2014 CIP Plan. Current plan is for Public Works Shop to be completed in
2013.
2014
Budget
CAPITAL RESERVE Beginning Fund Balance 1,876,380
FUND BUDGET Operating Transfers In
Operating Transfers Out
Ending Fund Balance 1,876,380
2014 CAPITAL RESERVE FUND BUDGET ASSUMPTIONS:
2014 Plan assumes the Capital Reserve Fund will not change for 2014.
6
y of MF,o2
ITEM
OB-3
9 MEDINA CITY COUNCIL
2013 AGENDA/ACTION CALENDAR
SHINGic!' Meetings scheduledfor 6:30 pm,at City hall(unless noticed otherwise).
JANUARY 14,City Council Special Meeting, 6:00 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(i) Sand Completed.
JANUARY 14,City Council Regular Meeting,6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 2013 ARCH Workplan and Budget Hanson Approved. (Vote 7-0)
Consent Agenda 2013 ARCH Trust Fund Resolution Hanson Resolution No.362 approved.(Vote 7-0)
Approval of Evergreen Point Road Sidewalk
Consent Agenda Transportation Improvement Board(TIB)Grant Willis Approved.(Vote 7-0)
Other Business Draft 2013 Legislative Agenda Hanson Approved. (Vote 7-0)
Other Business Work Plan Presentation: Planning Commission Grumbach Approved.(Vote 7-0)
Non-binding Statement of Interest for Updated Solid
Waste Interlocal Agreement Between King County and
Other Business the Cities Hanson Approved. (Vote 7-0)
Other Business 2013 Meeting Schedule Hanson Completed.
iOther Business Tax Revenue Source Discussion Boyd Completed.
Motion approved 5-2(D. Lee&J.Lee
Other Business Reconsideration of City Manager 2013 Compensation Boyd opposed)
JANUARY 28, City Council Study Session,6:30 pm
Item Type Topic Presenter Council Action
Discussion Long Range Visioning Completed.
FEBRUARY 11,City Council Special Meeting, 5:45 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42`30.110(1)(i) Sand Completed.
FEBRUARY 11,City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Recognize Outgoing Park Board Members Kochel,
Presentation Michel Mayor Completed.
Reports 2012 Financial Year End Report Adams Completed.
Consent Agenda Consultant Agreement for Roth Hill-Engineering Grumbach Approved (Vote, 7-0).
Consent Agenda Consultant Agreement for Pace Engineers-CMP Grumbach Approved (Vote,7-0).
Consent Agenda Consultant Agreement for OTAK-Planning Grumbach Approved (Vote,7-0).
Consent Agenda Consultant Agreement for OTAK-Landscaping Grumbach Approved (Vote,7-0).
Consent Agenda Police Vehicle Purchase Thomas Approved (Vote,7-0).
Other Business 2013 Work Plan Presentation: Emergency Committee Thomas Approved (Vote,7-0).
Other Business Architect Agreement-City Shop Design Willis Tabled to March 11.
Other Business Jet Noise/Part 150 Consultant Agreement Hanson Approved(Vote,7-0).
Other Business Letter of Intent-King Co Hazard Mitigation Planning Thomas Approved (Vote,7-0).
y of A44:0 ITEM OB-3
MEDINA CITY COUNCIL
2013 AGENDA/ACTION CALENDAR
3,,,N,; . Meetings scheduledfor 6:30 pm, at City hall(unless noticed otherwise).
MARCH 11,City Council Regular Meeting,6:30 pm
Item Type Topic Presenter Council Action
Presentation Recognize Outgoing Planning Commissioner O'Brien Mayor Completed.
Consent Agenda Approval to Surplus Police Vehicle Thomas Approved,5-0(D. Lee&Phelps absent)
Consent Agenda Purchase of Equipment for NPDES Implementation Willis Approved,5-0(D.Lee& Phelps absent)
Other Business 2013 Work Plan Presentation: Park Board Willis Approved,5-0(D. Lee&Phelps absent)
Other Business Architect Agreement-City Shop Design Willis Approved,5-0(D. Lee&Phelps absent)
Other Business DOT Funding Package Discussion held.
APRIL 8,City Council Special Meeting,6:00 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.310.110(1)(i) Sand Discussion held and continued.y
APRIL$ City Council Regular Meeting,6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Approval of Arbor Day Proclamation Willis Approved,6-0(Dicharry Absent)
Confirmation ofAppointments to Planning Reeves and Garone appointed to positions 3
Consent Agenda Commission,Positions 3,7 Mayor and 7.
Other Business Approval of Picnic Shelter Installation at Medina Park Willis Approved,6-0(Dicharry Absent)
Authorize Call for Bids for 80th Ave NE Overlay&EPR
Other Business Sidewalk Improvement Project Willis Approved,6-0(Dicharry Absent)
Other Business Adoption of 2013 Budget Amendment Ordinance Adams Approved,6-0(Dicharry Absent)
Executive Session RCW 42.310.110(1)(i) Sand Discussion held.
Executive Session RCW 42.310.110(1)(g) Sand Discussion held.
APRIL 10,City Council Special Meeting,4:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(g) Sand Meeting Cancelled.
APRIL 22, City Council Study Session,6:30 pm
Item Type Topic Presenter Council Action
Discussion Zoning Code Update Grumbach Completed.
Discussion Shoreline Master Program Grumbach Completed.
Discussion Quorums at Advisory Meetings Discussion Grumbach Completed.
MAY 13,City Council Special Meeting, 6:00 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(i) Sand Completed.
y of/44,, ITEM OB-3
MEDINA CITY COUNCIL
2013 AGENDA/ACTION CALENDAR
Meetings scheduledfor 6:30 pm,at City hall(unless noticed otherwise).
MAY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation King County Solid Waste Service Guest Completed.
Presentation AWC WellCity Award of Achievement Hanson Completed.
Proposed Ordinance Regarding Board and Commission
Consent Agenda Quorums Grumbach Ordinance 898 Adopted(vote 7-0)
Receive PC Recommendation and Set Public Hearing
Consent Agenda for Zoning Code Update Grumbach Public Hearing Set 06/10/2013.
Other Business Draft Six-Year CIP/TIP(2014-2019)Introduction Willis Public Hearing Set 06/10/2013.
Award Bid for 80th Ave NE Overlay&EPR Sidewalk
Other Business Improvement Project Willis Approved.
Other Business Building Code Update Introduction Grumbach Public Hearing Set 06/10/2013.
Other Business Solid Waste Interlocal Agreement Sand Discussion held.
Motion to Allocate$15,000 to Consultant
Other Business Jet Noise Consultants Hanson Contracts Approved(vote 7-0).
JUNE 10, City Council Regular Meeting,6:30 pm
Item Type Topic Presenter Council Action
Thomas/
Presentation Lifeguard Program Crum Completed.
Proclamation Recognizing Childhood Cancer Week
Consent Agenda (6/23-6/29) Mayor Approved. (Vote 6-0;D. Lee Absent)
Ordinance No.899 Adopted. (Vote 6-0;D.
Consent Agenda Ordinance Adopting 2012 State Building Codes Grumbach Lee Absent)
Consent Agenda ALPR Camera Project Acceptance Willis Accepted. (Vote 6-0;D. Lee Absent)
Drew Blazey Appointed to Position#5.(Vote
Consent Agenda Park Board Appointment Mayor 6-0;D. Lee Absent)
Public Hearing Draft Six-Year CIP/TIP(2014-2019)Willis Completed.
Public Hearing Comprehensive Zoning Code Update Grumbach Completed.
Other Business Ordinance Adopting Zoning Code Updates Grumbach Amended and Action Scheduled 7/8/13.
Other Business Authorization to go to Bid for Public Works Shop Willis Approved.(Vote 6-0; D. Lee Absent)
Motions Passed Unanimously Per Agenda
Other Business DOE Conditional Approval of Medina's SMP Grumbach Bill. (Vote 6-0; D. Lee Absent)
Resolution No.363 Approved.(Vote 4-2;D.
Other Business Resolution-City Hall Hours 7/5/2013 Phelps Lee Absent)
JUNE 24,City Council Study Session,Time TBD
Item Type Topic Presenter Council Action
Discussion Medina Days Fireworks Contract Hanson Completed
Joyce Nichols
City of
Discussion Solid Waste Options Bellevue Completed.
Executive Session RCW 42.30.110(1)(i) Sand Completed.
JUNE 26,City Council Study Session, 5:00 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(i) Sand Completed.
Proposed Draft Separation Release
Agreement Approved 5-1(D. Lee opposed,J.
Action City Manager Agreement Mayor Lee absent)
kyct14.0 ITEM OB-3
MEDINA CITY COUNCIL
2013 AGENDA/ACTION CALENDAR
IPA Ct,Meetings scheduledfor 6:30 pm,at City hall(unless noticed otherwise).
JULY 1,City Council Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion City Manager Search Process Council Completed.
JULY 8,City Council Special Meeting, 6:15 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(g) Long Completed.
JULY 8, City Council Regular Meeting,6:30 pm
Item Type Topic Presenter Council Action
Presentation Accreditation Award Guest Completed.
Presentation Recognition of Outgoing Volunteers Mayor Completed.
Appointment.ui RoderL LrUmoazn w nuenrn Lily
Presentation Manager Mayor Completed.
Consent Agenda Adoption of Six-Year CIP/TIP and Resolution Willis Approved.
Susan Flagg&Gabriele Dickmann Re-
Consent Agenda Confirmation of Appointments to Park Board Mayor Appointed to Positions 1&4
Confirmation of Appointments to Planning Heija Nunn Re-Appointed to Position 1&
Consent Agenda Commission Mayor Shawn Schubring Appointed to Position 5
Confirmation of Appointment to Civil Service
Consent Agenda Commission Mayor Anthony Shapiro Re-Appointed to Position 3
Public Hearing SMP/DOE Conditional Approval Grumbach Completed.
Discussion held. Motion approved to
approve some conditions and to create
Other Business SMP/DOE Conditional Approval Grumbach advisory committee
Other Business Ordinance Adopting Zoning Code Updates Grumbach Ordinance 900 Adopted.
Other Business Discuss Interim CM RFP Process Mayor Completed.
JULY 16, City Council Special Meeting, 2:00 pm
Item Type Topic Presenter Council Action
Presentatioms Recruiting Firm Presentations n/a Completed.
JULY 22,City Council Study Session, 6:00 pm
Item Type Topic Presenter Council Action
Discussion 2013 842014 Annual Budget Discussion/Planning Adams Completed.
Discussion City Manager Recruitment Discussion Completed.
Executive Session RCW 42.30.110(1)(g) Sand Completed.
AUGUST 12,City Council Regular Meeting,6:30 pm
Item Type Topic Presenter Council Action
Early Public Input for Preparation of Draft Preliminary
Public Hearing 2014 Annual Budget Adams Completed.
Proposed Ordinance Amending MMC 10.40,Parking Adopted Ordinance No.901(Vote 6-0,JL
Consent Agenda Infractions Thomas Absent)
Adopted Ordinance No.902(Vote 6-0,JL
Consent Agenda Proposed Ordinance Amending MMC 2.40,Park Board Willis Absent)
Consent Agenda MOA Btwn City and Teamsters Grumbach Approved.
Consent Agenda ETP Agreement Grumbach Approved.
Motion to Engage Services of Colin
Other Business City Manager Recruitment Services Agreement Grumbach Baenziger&Associates
Executive Session RCW 42.30.110(1)(g) Sand Completed.
of Mn:„, ITEM OB-3
MEDINA CITY COUNCIL
2013 AGENDA/ACTION CALENDAR
44,NGIc Meetings scheduledfor 6:30 pm,at City hall(unless noticed otherwise).
SEPTEMBER 9,City Council Special Meeting, 5:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(i) Sand
SEPTEMBER 9,City Council Regular Meeting 6:30 pm
Item TyvE Topic Presenter Council Action
Consent Agenda Recovery Month Proclamation Mayor
IOther Business 2014 Preliminary Budget-Draft Adams
Other Business Ecology SMP Conditional Approval Follow-Up Grumbach
SEPTEMBER 23,City Council Study Session TBD
Item Type Topic Presenter Council Action
Discussion Draft 2014 Preliminary Budget Adams
OCTOBER 14,City Council Regular Meeting,6:30 pm
Item Type Topic Presenter Council Action
Public Hearing 2014 Preliminary Budget
Other Business 2014 Preliminary Budget
Other Business 2013/2014 Fee Schedule Update (Draft)
Consent Agenda Acceptance of EPR Sidewalk&80th Ave NE Overlay Willis
Resolution&Interlocal Agreement Concerning AWC
Consent Agenda Benefits Grumbach
OCTOBER 28, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
NOVEMBER 12 (Tuesday),City Council Special Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda Resolution Adopting Fee Schedule Update
Consent Agenda Resolution Approving 201.4 NORCOM Budget Allocation
Public Hearing Utility Tax Ordinance
Other Business Adoption of Utility Tax Ordinance
Public Hearing 2014 Property Tax Levy
Other Business Adoption of 2014 Property Tax Levy and Resolution
Public Hearing 2014 Preliminary Budget
Adoption of 2014 Annual Budget,Ordinance and
Other Business Salary Schedule
Other Business Adoption of Franchise Fee Ordinance
DECEMBER 9,City Council Regular Meeting,6:30 pm
Item Type Topic Presenter Council Action