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Home My WebLink About11-12-2013 - Agenda PacketMEDINA, WASHINGTON MEDINA CITY COUNCIL REGULAR MEETING AGENDA Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina TUESDAY, NOVEMBER 12, 2013 6:30 PM MAYOR MICHAEL LUIS DEPUTY MAYOR KATIE PHELPS COUNCIL MEMBERS PATRICK BOYD JAY DECKER DOUG DICHARRY DAVID LEE JANIE LEE REGULAR MEETING CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE APPROVAL OF MEETING AGENDA PUBLIC COMMENT PERIOD INTERIM CITY MANAGER ROBERT GRUMBACH CITY ATTORNEY KARI SAND CITY CLERK AIMEE KELLERMAN 6:30 PM At this time, citizens may address the City Council regarding any issue related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be limited to three minutes per person, per meeting. Those who have service requests or complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution. Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone's time, Council Members will not be able to engage in dialogue with individual members of the audience. REPORTS AND ANNOUNCEMENTS RA-1: Mayor RA-2: Council RA-3: Advisory Boards/Commissions/Committees RA-4: Staff a. Evergreen Point Lid Update/ 84th Roundabout Construction Closure b. City Manager Search Interview Schedule Medina City Hall 1 501 Evergreen Point Road I PO Box 144 1 Medina, WA 98039 425-233-6400 1 www.medina-wa.gov CONSENT AGENDA These items will be acted upon as a whole unless called upon by a council member. CA-1: Receipt of Approved September 16, 2013 Park Board Meeting Minutes CA-2: Receipt of Approved September 24, 2013 Planning Commission Meeting Minutes CA-3: Approval of October 14, 2013 City Council Special and Regular Meeting Minutes CA-4: Approval of October 28, 2013 City Council Special Meeting Minutes CA-5: Approval of October, 2013 Check Register CA-6: Resolution Adopting 2014 Fee Schedule Update CA-7: Adoption of Comprehensive Emergency Management Plan (CEMP) CA-8: Authorization to Purchase Workman Off -Road Utility Vehicle PUBLIC HEARING PH-1: 2014 Annual Property Tax Levy PH-2: 2014 Annual Budget Hearing OTHER BUSINESS OB-1: Adoption of 2014 Property Tax Levy and Resolution OB-2: Adoption of 2014 Annual Budget, Ordinance, and Salary Schedule OB-3: Ecology SMP Conditions Update Briefing OB-4: Award for Public Works Building Addition OB-5: City Council Agenda Calendar PUBLIC COMMENT Comment period limited to ten minutes. Speaker comments limited to one minute per person. EXECUTIVE SESSION ES-1: RCW 42.30.110 (1)(1) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. ADJOURNMENT Next Regular Meeting: Monday, December 9, 2013 GET CONNECTED! STAY INFORMED! Sign Up for Medina E-Notices: www.medina-wa-gov Medina City Council November 12, 2013 rage Z of Z 2 ITEM RA-4 CITY OF MEDINA Office of the City Manager Date November 12, 2013 To: Mayor and City Council From: Robert J. Grumbach, Interim City Manager Subject: City Manager Report 1. We celebrated on Monday, November 11 tn, Veterans Day, to honor the men and women who have served this country. On behalf of the city, I want to recognize their valor and sacrifice and their incredible devotion to duty and services that we have all benefited so much from. 2. We congratulate Aimee Kellerman on her appointment to the City Clerk position. Aimee was originally hired to fill the Deputy City Clerk position, but showed the skill sets and qualifications that she is capable of handling the City Clerk position. With Aimee's appointment, the focus shifted to the search for a new Deputy City Clerk/Administrative Assistant. 3. The City and the Public Works Bargaining Unit have agreed to a resolution on the Public Works grievance that was filed regarding the medical opt -out contract language. Both parties agreed to resolve this issue through the bargaining process, which will take place with the next labor agreement negotiations. Once the agreement is signed by both parties, the arbitration hearing will be cancelled and any fees owed split between the two parties. 4. The windstorm on Saturday, November 2"d ended up falling several trees that blocked Evergreen Point Road at NE 14th Street and at NE 7th Street and 86th Avenue NE. The police officer on duty requested public works help and Dave Stifler came to the City to help clear the roadways. A couple of street signs were also knocked down by the storm. Additionally, several homes, including City Hall, experienced a power outage due to the storm. Unfortunately, the City's emergency generator failed to start, which was later determined to be due to an electrical short found in the block heater. The generator has been repaired and is back in service. Several of the City's servers were affected by the loss of power and John Kane and our IT consultant spent considerable time over the weekend getting the systems back on line for work Monday morning. We also had several electronic devices damaged from the power outage. Those items have or are being repaired. Nancy will submit claims to WCIA who will review to see if any of the repairs are covered by insurance. Public Works crews have been busy removing larger limbs and debris so that street sweeping can be accomplished. The street sweeping vehicle came to Medina Friday, November 8 to sweep the major roadways and came back today to sweep the side roads. 5. Finally, Nancy and I attended the WCIA Fall Board Meeting. Ann Bennett, who has been the interim executive director, was voted in as the permanent executive director. MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police Monthly Activity Report City of Medina 2013 Felony Crimes October YTD YTD Year End 2013 2013 2012 2012 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 0 5 8 13 Drug Violations 0 0 0 0 Fraud (ID Theft) 2 13 21 24 Vehicle Prowl 0 1 2 2 Theft (over $750) 1 6 2 2 Malicious Mischief 0 0 2 2 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 1 1 1 Poss Stolen Property 1 2 1 1 Other 0 0 1 1 TOTAL 4 28 38 46 Misdeameanor October YTD YTD Year End Crimes 2013 2013 2012 2012 Assault, Simple 0 3 1 2 Malicious Mischief 0 11 7 7 Vehicle Prowl 13 32 4 6 Theft (Under $750) 3 10 7 8 Domestic Violence 0 1 0 0 Minor in Possession 0 0 0 0 Drug Violations 0 3 2 3 Poss Stolen Property 0 1 0 0 ***Other 0 5 0 3 Total 16 66 21 29 ***Verbal Domestic; Order Violation; Telephone Harassment; ; Trespass Page 1 4 MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police YEARLY ACTIVITY REPORT City of Medina 2013 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 0 Robbery 0 0 0 0 0 0 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 0 Burglary (inc Attempt) 0 0 2 0 2 0 0 1 0 0 5 Drug Violations 0 0 0 0 0 0 0 0 0 0 0 Fraud (ID Theft) 0 1 0 1 1 2 1 2 3 2 13 Vehicle Prowl 0 1 0 0 0 0 0 0 0 0 1 Theft (over $750) 0 0 0 0 1 0 1 2 1 1 6 Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0 Arson 0 0 0 0 0 0 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 0 0 1 0 0 1 Poss Stolen Property 0 0 0 0 0 0 0 1 0 1 2 Other 0 0 0 0 0 0 0 0 0 0 0 TOTAL 0 2 2 1 4 2 2 7 4 4 0 0 28 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 1 0 0 0 0 1 1 0 0 0 3 Malicious Mischief 0 2 1 0 0 1 2 4 1 0 11 Vehicle Prowl 1 5 2 2 3 1 4 1 0 13 32 Theft (Under $750) 1 0 0 0 1 1 1 1 2 3 10 Domestic Violence 0 0 0 0 0 0 0 0 1 0 1 Minor in Possession 0 0 0 0 0 0 0 0 0 0 0 Drug Violations 0 0 0 0 3 0 0 0 0 0 3 Poss Stolen Property 0 1 0 0 0 0 0 0 0 0 1 Other 0 0 0 0 1 0 0 1 3 0 5 Total 3 8 3 2 8 4 8 7 7 16 0 0 66 Page 2 5 MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY OCTOBER, 2013 I`I111,0X " CRIN'II1:S Possession Stolen Property 2013-0003994 10/16/13 9900 block Lk Washington Blvd NE At approximately 4:00 am, the license plate readers alerted the Medina officer of a stolen vehicle traveling eastbound in the 700 block of Overlake Drive East. An area check was administered and the vehicle was located and two suspects were taken into custody. The vehicle was impounded and a search warrant was conducted. The owner of the stolen vehicle was notified. Fraud (ID Theft) 2013-0003996 10/18/13 3200 block Evergreen Point Rd E-leirt 413-17 Medina officer took a fraud report from a victim of the telephone scam asking for money. The scam begins when the victim receives a phone call from someone claiming to be a family member (son, daughter, or grandchild) or an attorney representing their family member. The suspect tells the victim their family member has been arrested or involved in an accident in a foreign country such as Panama, Canada or Spain. The caller indicates that bail money or legal fees are needed. The victim is then directed to a local office of a money wiring firm to wire the funds to the foreign country. Frequently the victim will receive another call after they have wired the initial funds, with the suspect telling them more money is needed and the process repeats itself. Theft 2013-0004155 10/25/13 8000 NE 28' St Medina officer responded to a report of a theft of a wedding ring and earrings taken from the victim's home. The victim states the jewelry was missing approximately six months ago when construction workers were in her home, but she has no proof. Fraud (ID Theft) 2013-0004166 10/26/13 7000 block NE 14'b Street Victim reported her credit card was used fraudulently by person(s) unknown. She cancelled the account with no monetary loss. MISDEMEANOR CRIMES Theft (Mail) 2013-0003883 10/08/13 8300 block of NE 24tb St Approximately 6:30 pm, a Medina officer located a suspect vehicle that was related to a mail theft call in Bellevue. The officer initiated a traffic stop and both occupants were arrested and turned over to the Bellevue Police Department. The owner of the vehicle was notified and vehicle was towed to Bellevue Police Department. Among the mail confiscated inside the vehicle, there was mail belonging to some Medina residents. Vehicle Prowl(s) (12) 8800 block NE 10"' Street 7600 block NE 8d' Street 1000 block NE 84`t' Street 2013-0003973 2013-0003974 2013-0003975 2013-0003981 2013-0003984 2013-0003985 2013-0003987 2013-0003989 2013-0004007 2013-0004009 2013-0004021 2013-0004031 10/15/13 E-lert ?;1 $-16 Between 10:30PM Monday October 14`h and 5AM October 15th, Several vehicle prowls occurred between the 8800 block of NE 10d' and the 7600 block of NE 8t' St. An alert driver on his way to work noticed two subjects with flash lights looking in vehicle windows in the 800 block of Evergreen Point Road and called the Police. An Officer arrived and found one of the two individuals who were subsequently arrested on an outstanding warrant. Additional Medina Officers arrived to search for the second subject but were unsuccessful. Afterward we received several vehicle prowl reports in the area. In all cases the vehicles were left unlocked and items taken include wallets, small electronics, and other miscellaneous items. The arrested subject was booked into jail on his warrant and the investigation is continuing into the identity of the second subject. Both involved subjects were arrested for Vehicle Prowl and Theft of a Firearm. Theft (Mail) 2013-0003990 10/15/13 1000 block of 84d' Ave NE At approximately 8:45 pm, Medina officer contacted a Medina resident regarding a check found on an individual earlier that morning. The resident stated she put the check in the mailbox. The check was returned to the owner. (Reference one of the Vehicle Prowl cases above) Vehicle Prowl 2013-0004156 10/25/13 7000 block NE 32nd St Medina officer was contacted by an observant resident who saw three men, driving a red sedan, acting very suspiciously around another vehicle. The back passenger window of the victim's vehicle was smashed and a camera case was taken but later thrown out onto the street. An area check was conducted but with negative results. Theft 2013-0004189 10/28/13 1000 block 84d' Ave NE Medina officer took a theft report of real estate signs taken sometime between 2:00 pm and 4:00 pm on 10/17/13. The signs were located near the 1000 block of 84`h Avenue NE and the 100 block of 84d' Ave NE. TOWN OF HUNTS POINT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY OCTOBER, 2013 1`11"H NY C'RINIF's Fraud (ID Theft) 2013-0003858 10/07/13 8500 Hunts Point Rd A resident contacted Medina officer to report she was the victim of an on-line fraud. The victim stated someone unknown compromised her email account and requested bank information and scheduled a wire transfer. The bank cancelled the wire transfer and no money was lost. The victim immediately froze the account, changed her cell phone number and obtained the two-step verification on her email. Fraud (I) Theft) 2013-0003991 10/15/13 4000 block of Hunts Point Rd E-lert 4 13 -17 Medina officer took a fraud report from a victim of a telephone scam asking for money. The scam begins when the victim receives a phone call from someone claiming to be a family member (son, daughter, or grandchild) or an attorney representing their family member. The suspect tells the victim their family member has been arrested or involved in an accident in a foreign country such as Panama, Canada or Spain. The caller indicates that bail money or legal fees are needed. The victim is then directed to a local office of a money wiring firm to wire the funds to the foreign country. Frequently the victim will receive another call after they have wired the initial funds, with the suspect telling them more money is needed and the process repeats itself. MISDEMEANOR CRIMES No misdemeanor incidents for the month of October. DINA POLICE DEPARTMENT 11 _ DATE: November 4, 2013 TO: Dan Yourkoski, Acting Chief of Police FROM: Linda Crum, Records Manager SUBJECT: "Shredder Day & Drug Take Back" Event Saturday, October 26, 2013 The 13th semi-annual "Shredder Day & Drug Take Back" event occurred on Saturday, October 26, 2013 at Medina City Park from 10:00 am to 2:00 pm. Approximately 100 people participated by bringing old documents containing personal information that could be subject to Identity Theft. At this event, Database Secure Shred Service collected 40 bins or 7,000 pounds of shredded documents. Database Secure Shred Service is charging $350 for their service. Police collected 50 pounds of unused, expired prescription drugs. The drugs were sealed and secured for safekeeping in the department's property room and scheduled for transport to DEA for proper disposal. During this particular event, Bellevue LifeSpring was invited to collect food and cash donations for the Adopt -A -Family Program for the holidays. They were pleased to report they collected $800 worth of food and $150 in cash donations on Shredder Day. This $950 donation will help three mid -size families with children (15 people) for Thanksgiving this year. They later reported they are continually receiving calls directly donating toward their program because of the Shredder Day event. There is an additional $250 in cash, $50 in food and $250 in clothing collected after Shredder Day, giving a total amount of $1,500. Participants expressed appreciation for Shredder Day and Drug Take Back provided by the city and wants this service to continue. The Medina Police Department took this opportunity to support Bellevue LifeSpring to help families with children in need. The next event will be determined when the Drug Enforcement Administration confirms a date for the Drug Take Back program, which will be in Spring of 2014. i;; �ti ITEM RA-4C 9 CITY OF MEDINA Office of the City Manager November 12, 2013 To: Mayor and City Council From: Robert J. Grumbach, AICP, Director of Development Services Subject: Monthly Development Services Department Report Planning Commission Meeting Recap: Staff briefed the Planning Commission on the GMA Comprehensive Plan Review and Update. Commissioners reviewed the proposed schedule and gave their general approval. Secondly, the Planning Commission continued its discussion on the Streetscape Comprehensive Plan Amendment. The commissioners continued their review of the goals and policies and provided input. Staff will make revisions based on the input and present the changes at the next meeting. Finally, the Planning Commission moved the discussion on the Phase One of the tree code update to the next meeting. Because of the Thanksgiving holiday week, the next meeting was rescheduled to Tuesday, December 3, 2013. Hearing Examiner Decisions: None Land Use Administrative Decisions: A Determination of Nonsignificance (File No. PL-13-023) was issued to construct a new 6,354 square foot single-family residence and associated site improvements on a vacant lot containing a stream and wetland. Site work includes approximately 36 cubic yards of excavation and 269 cubic yards of imported fill. The applicant is Evergreen Point Properties. • A Determination of Nonsignificance (File No. PL-13-026) was issued to demolish an existing residence and construct a new single-family dwelling. Site work includes excavating up to 700 cubic yards of earth and importing 50 cubic yards of fill. The applicant is Alex Rozet. • A minor deviation application (File No. PL-13-024) to match a nonconforming setback was withdrawn by the applicant due to a lack of information on how the nonconformity was established. 10 ITEM RA-4C Land Use Decisions Issued For 2013: Type of Decision 2013 YTD Variances/ Minor Deviations 0 SEPA 15 Conditional Uses/ Special Uses 1 Substantial Development Permit 4 Lot Line Adjustments 0 Short Subdivisions 0 Site Plan Reviews 1 Wireless Facilities 2 Land Use Applications Received in September: Case Number Description of Permit Location None. Building/ ROW Permit Applications Received — Oct 1 to Oct 31: Building Permits: 9 Grading/ Drainage 3 Demolition Permits: 2 Fence: 1 Mechanical: 9 Reroof: 2 Right-of-way Permits 8 Totals 34 Building Permits Issued in September 2013: See Attached. Other Items of Interest: m Permit Report September, 2013 2013 2012 Current Current 2013 2012 Month Month YTD YTD Difference Construction Value New Construction 3,121,721 1,899,146 49,324,851 34,165,084 15,159,767 Permit Renewals 0 0 5,468,468 73,700 5,394,768 Addition /Alteration 525,000 1,369,000 4,373,186 26,507,401 (22,134,215) Accessory Structure 0 20,662 1,572,477 1,816,033 (243,556) Repair / Replace 0 13,250 203,621 103,250 100,371 Fence/Wall 10,000 7,450 279,500 512,438 (232,938) Wireless Comm Facility 0 0 170,000 13,925 156,075 TOTAL VALUE 3,656,721 3,309,508 61,392,103 63,191,831 (1,799,728) Permits Issued New Construction 2 1 18 13 5 Permit Renewals 0 0 5 5 0 Addition / Alteration 2 3 24 21 3 Accessory Structure 0 2 15 12 3 Fence/Wall 1 1 10 8 2 Demolition 2 2 19 15 4 Grading/Drainage 3 1 27 20 7 Tree Mitigation 3 2 26 18 8 Mechanical 8 4 91 44 47 Other - Moving 0 0 1 0 1 Reroof 1 0 8 4 4 Repair / Replace 0 1 6 3 3 Right -of -Way Use 2 1 46 53 -7 Construction Mitigation 4 2 27 20 7 Wireless Comm Facility 0 0 4 1 3 TOTAL PERMITS 28 20 327 237 90 Inspections Building 82 48 642 294 348 Construction Mitigation 5 2 36 37 (1) Grading/Drainage 21 6 149 100 49 Tree Mitigation 17 17 108 103 5 Right -of -Way 1 29 71 150 1 (79) TOTAL INSPECTIONS_t 126 102 1,006 684 322 12 of ME��N9 CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 ( www.medina-wa.gov November 12, 2013 To: Mayor and City Council Via: Robert Grumbach, Interim City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report NOVEMBER & DECEMBER PUBLIC MEETINGS AND EVENTS Event Date Time Location City Council Special Meeting: City Manager Staff November 15 2:00 pm Medina City Hall Interview and Reception City Council Special Meeting: City Manager November 16 8:00 am Medina City Hall Interviews Park Board Meeting November 18 5:00 pm Medina City Hall City Council Special Meeting/Executive Session — November 18 6:00 pm Medina City Hall TENTATIVE ThanksgivingHolidayObserved City Hall Closed - November 28 Day After Thanksgiving Holiday City Hall Closed November 29 Planning Commission Meeting* New Date December 3 6:00 pm Medina City Hall City Council Regular Meeting December 9 6:30 pm Medina City Hall Christmas Holiday Observed — City Hall Closed December 25 Meetings are publicly noticed on the City's three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City's website. CIVIC ENGAGEMENT OPPORTUNITIES The City has positions with partial terms available now: Dioncp rnnciriar cPrvinv vnur rnmmunity and encouraee vour friends and neishbors to avoly too! Board/Commission Position (Full or Partial Term) Term Period Medina Park Board Position 7 Available Now & Expires 06/30/2015 Medina Park Board Position 3 Available Now & Expires 06/30/2017 COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of October, the City issued 29 bulletins amounting to a total of 15,504 bulletins delivered to subscribers; approximately 22.6% were opened. A summary is attached. As of October 31, the City had 2,495 subscribers with a combined total of 18,781 subscriptions. Website Hits: The attached report identifies popular hits on the City's website pages during the month of October. 13 RECORDS REQUESTS As of October 31, 190 public records requests have been received by central services during 2013. There are two requests that are ongoing and regular installments are being furnished. PASSPORTS During the month of October, 13 passport applications were processed at City Hall, totaling 194 for the year so far. The City accepts applications by appointment only between 9 am and 3:30 pm daily. GE 1 COVAEC E DI SLAY IN�"RVrDI SIC \ UP f OR V1EDI\VP E.NOIIC,S, RECE;Vc THE CITY JP ;ATES YOU WA' DELIVFRE R:6HTTU OUR E VA'. INBOXI Visit www.meeina wa.Rgv and click o^ E-Notice Program. 14 Comparisons: Bulletins Developed Total Recipients Total Delivered Unique Email Opens Unique Email Open Rate Wireless Recipients October, 2013 29 15,779 15,504 2,776 22.60% 2,558 September, 2013 22 11,671 11,143 1,916 22.10% 2,051 August, 2013 17 8,563 8,212 1,620 23.30% 934 July, 2013 32 13,584 13,110 2,435 22.20% 1,554 June, 2013 37 11,705 11,452 1,925 20.40% 1380 May, 2013 34 15,114 14,806 2,729 22% 1,604 April, 2013 30 12,668 12,456 2,325 22.10% 1271 March, 2013 35 18,594 18,194 3,483 22.50% 1,835 February, 2013 23 7,010 6,887 1,111 19.10% 653 January, 2013 31 12,230 11,989 2,516 24.20% 956 December, 2012 21 7,912 7,787 1,507 22.10% 520 November, 2012 42 13,812 13,652 2,597 21.80% 829 October, 2012 36 10,397 10,342 1,964 20.10% 585 September, 2012 30 10,679 10,616 2,235 22.40% 625 August, 2012 30 11,127 11,097 19.00% 556 July, 2012 31 10,397 10,385 336 June, 2012 30 8,986 8,899 352 May, 2012 20 4,410 4,349 275 April, 2012 21 5,622 5,570 198 Emails Date Sent Top 10 Most Read Bulletins During September Opened Email Open Rate 10/01/2013 10:04 AM Westbound SR 520 Overnight Closures Tuesday, Thursday PDT Nights this Week 273 20% 10/03/2013 09:20 AM PDT SR-520 Road Closure Date Change 262 22% 10/10/2013 08:44 AM SR 520 Construction Notice: Crews to Install Utilities on 84th PDT Ave Northeast Beginning Monday, October 14 299 23% 10/10/2013 04:46 PM Medina Candidate Forum Hosted by the League of Women PDT Voters 479 27% 10/16/2013 10:05 AM REMINDER: Candidate Forum Hosted by the League of PDT Women Voters 281 22% 10/16/201311:15 AM PDT SR-520 Closure Update 289 23% 10 23/2013 04:20 PM PDT Shredder Day and Drug Take -Back Program 471 24% 10/23/2013 04:38 PM PDT SR-520 Eastside Ramp Closures This Week 322 23% 10/29/2013 10:29 AM PDT SR-520 Night Work - Noise Wall Panel Installation 312 24% 10/30/2013 10:21 AM PDT LifeSpring Adopt -A -Family Program 340 23% 15 4- 0 �+ aLj) lD o0 M M lD V lD .1 00 00 Ln W r M r, n M O C LD Ol M 00 a i w 1- W Ln M O M w LD M M N N. 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LL 3 c (� LL a Z a y .2 U C N otS N N` LL LL .Q acac':3x. io�'Ea'>a"i`acu°1)tuUo, xy�3wii�Uaiiw0 tu; a O w 0 v) r t) r M N M O N It 14 co r CO N O (n O v V► Medina City Council Regular Meeting ITEM CA-6 Tuesday, November 12, 2013 AGENDA BILL Subject: 2014 Fee Schedule Category: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution _— ❑ Other — Discussion Prepared By: Roberti. Grumbach, AICP Summary: Prudent fiscal policy requires that the City annually review fees charged for services and make adjustments to ensure proper cost recovery for those services and where applicable ensuring fees are consistent with state law. The City's current fee schedule was approved in November 2012. Due to the new zoning code, major revisions to the formatting of the fee schedule were necessary. However, overall, current fees are generally adequate to recover the cost of providing services. Other than the formatting, only minor changes are proposed, which are summarized as follows and shown as strikethrough/ underlines in the fee schedule: • Increased fees for fingerprint and created a resident and non-resident fee • Added new fee for temporary occupancy permits • Added new fee for applications for revised Tailor Construction Mitigation Plans • Added new fee for criminal history letters • Building Official Hourly Rate Attachments: 1. Resolution 2. Fee Schedule Budget/Fiscal Impact: To be determined Staff Recommendation: —grove City Mana_ger Approval: --- -- -- ----------- otion to approve Resolution approving modifications to e Proposed Council Motion: fee schedule. ___ ITEM CA-6 CITY OF MEDINA, WASHINGTON RESOLUTION NO. 359 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, APPROVING MODIFICATIONS TO THE FEE SCHEDULE WHEREAS, Medina Municipal Code (MMC) 3.64.010 and 20.14.040(B) delegates to the City Manager the authority to establish, increase or decrease fees for services provided by the city; and WHEREAS, MMC 20.14.040(C) requires the fee schedule and any modifications thereto to be submitted to the City Council for consideration and the City Council may approve, reject or modify the proposed fee schedule or any modifications thereto; and WHEREAS, the City Council approved Resolution No. 359 establishing a fee schedule effective on November 13, 2012; and WHEREAS, the Interim City Manager has prepared and submitted modifications to the fee schedule to the City Council at their regular meeting of November 12, 2013; and WHEREAS, pursuant to WAC 197-11-800(19), adoption of or modification to a fee schedule contains no substantive standards respecting use or modification of the environment and is categorically exempt from the State Environmental Policy Act; THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES RESOLVE THAT THE MODIFICATIONS TO THE SCHEDULE OF FEES ATTACHED HERETO AS EXHIBIT "A" ARE APPROVED AND SHALL GO INTO EFFECT JANAUARY 1ST 2014. PASSED BY THE CITY COUNCIL AT A REGULAR MEETING ON THEREOF ON THE 12'' DAY OF NOVEMBER, 2013. Approved as to form: Mayor Michael Luis Attest: Kari Sand, City Attorney Aimee Kellerman, City Clerk Kenyon Disend, PLLC ATTACHMENT A ITEM CA-6 CITY OF MEDINA FEE SCHEDULE Resolution Number 359 Effective Date: January 1, 2014 FEE TYPE AMOUNT MMC O. Chapter Z48 Audio Duplications First CD: No Charge Subsequent CD's: $5.00 each Section 2.48.100 Construction Blueprints and Actual Vendor Cost Section 2.48.100 Plan Copies Copies $0.15 per page Section 2.48.100 City Maps $5.00 Section 2.48.100 Black & White 18 X 38 City Maps $20.00 Section 2.48.100 Color 18 X 38 Ordinances, Resolutions & First Copy Free; Subsequent Copies Section 2.48.100 Notices of Decision $0.15 per page Paper Copies Scanned to $0.15 per page Section 2.48.100 (ref. WAC 44-14-07003) Electronic Format Chapter Z78 Hearing Examiner Fee $1,700.00 Section 2.78.120 Reconsideration of a Hearing $500.00 plus hourly fee for hearing Section 2.78.090 Examiner Decision examiner Chapter 3.64 Accident Reports/ $0.15/page Section 3.64.010 Incident Reports $0.15/page Fingerprinting — Resident $10.00 PeF GaFd $15.00 first card and $5.00 for each additional card Section 3.64.010 Fingerprinting — Non-resident $20 00 first card and $10.00 for each Section 3.64.010 additional card Chapter 4.01 Case Filing $31.00 per case Section 4.01.120 Certifying any document on file $5.00 per document, plus $0.10 per Section 4.01.120 page for copies $10.00 per day, unless another Section 4.01.120 Day Detention amount is set by Court order Duplication of part or all of the $10.00 per tape Section 4.01.120 electronic tape of a proceeding $25.00 set-up, plus $105.00 per Electronic Home Detention week, unless another amount is set Section 4.01.120 b Court order Failure to Respond $25.00 for parking cases $52.00 for infraction cases Section 4.01.120 65 ATTACHMENT A ITEM CA-6 $10.00 per day, plus mileage in the Section 4.01.110 Juror Service Fee amount set by RCW 43.03.060 Non -Sufficient Funds Fee for $25.00 per check Section 4.01.120 Returned Checks Preparing the record of a case for $40.00 per case, plus Superior Court Section 4.01.120 appeal to Superior Court Probation Fee Filing Fee $50.00 per month Section 4.01.120 Proof of insurance $25.00 per case Section 4.01.120 Card/Administrative Dismissal Stop Payment Fee for Court $25.00 per check Section 4.01.120 Issued Checks Transcript of Judgment $6.00 per judgment Section 4.01.120 Vehicle impound Hearin Fee $31.00 per case Section 4.01.120 $10.00 per day, plus mileage in the amount set by RCW 43.03.060. Expert witnesses may be paid in Section 4.01.100 Witness Fee excess of this amount only upon prior agreement between the City and the Ex ert Witness. $25.00 set-up, plus $20.00 per day, Work Release unless another amount is set by Section 4.01.120 Court order Cha ter ,�4 Cable Franchise Negotiated with Franchisee Section 5.08.060 r Animal Impound and Redemption Fees as adopted by King County Section 6.04.030 Fees Code Title 11 Cat License (Lifetime) $20.00 Section 6.04.040 s a ed/neutered Cat License (Lifetime) $36.00 Section 6.04.040 uns a ed/unneutered Senior Citizen: Cat License $12.00 Section 6.04.040 (Lifetime) s a ed/neutered Senior Citizen: Cat License $25.00 Section 6.04.040 (Lifetime) uns a ed/unneutered Dog License (Lifetime) $30.00 Section 6.04.040 s a ed/neutered Dog License (Lifetime) $60.00 Section 6.04.040 uns a ed/unnueutered Senior Citizen: Dog License $20.00 Section 6.04.040 (Lifetime) s a ed/neutered Senior Citizen: Dog License $40.00 Section 6.04.040 (Lifetime) ( uns a ed/unneutered $5.00 Section 6.04.040 Re lacement Ta Service Animal License No Charge Section 6.04.040 66 ATTACHMENT A I I tM cA-d FEE TYPE AMOUNT • Failure to Obtain License $25.00 Section 6.04.040 Chapter &06 Temporary Noise Variance $200.00 Section 8.06.010 Technical Noise Variance $200.00 plus consultant fee Section 8.06.010 Economic Noise Variance $200.00 plus consultant fee Section 8.06.010 Chapter & 12 1st response — Free 2"d response - $50.00 False Alarm Response Fee th response - $150.00 4response - $10.00 4 Section 8.12.030 5th response - $200.00 6th & subse - $250.00 Home Security System No charge Section 8.12.030 Registration Pyrotechnics Display License No charge Section 8.16.045 Chapter 9.40 $50.00 non-refundable, plus cost for Special Event Permit city personnel based on hourly rate Section 9.40.050 (wages and benefits Chapter 10.40 Parking Permit for Designated No charge for residents Section 10.40.060 Parking Areas $75.00 for non-residents Temporary Construction Parking $150.00 Section 10.72.040 Permit Construction Vehicle Parking See Temporary Construction Parking Section 10.72.030 Permit Permit Oversized Vehicle Permit $500.00 Section 10.72.010 Overweight Vehicle Permit $500.00 Section 10.72.010 Tracked, spiked, cleated, lugged $750.00 Section 10.72.020 vehicle permit Excavation/Trench Cut Right -of- $270.00 plus consultant fee Section 12.06.040 way Permit Right-of-way Use Permit $270.00 plus consultant fee Section 12.08.010 - Building Moving Permit See Table A Chapter 12.10 Cha ter 1Y. 8 Hazardous Tree Evaluation $360.00 per tree Section 12.28 $500.00 plus consultant fee when Administrative Tree Removal/ associated with development Section 12.28 Trimming Permit $100.00 plus consultant fee when not associated with development 67 ATTACHMENT A ITEM CA-6 FEE TYPE •1A Non -Administrative Tree Section 12.28 Removal/ Trimming Permit $1,500.00 plus consultant fee Chapter 12.36 Garage Sale Permit No charge Section 12.36.010 Chapter 13.12 Blanket Utility Permit $500.00, plus consultant fees Section 13.12.040 Chapter 18.04 Environmental Exemption SEPA $100.00 Section 18.04.010 Environmental Threshold Determination SEPA $700.00 plus consultant fee Section 18.04.010 Environmental Impact Statement Staff hourly fee, plus consultant fee Chapter 17.04.010 Chapter 1&12 Critical Areas Review $135.00 plus consultant costs Chapter 18.12 Public Agency and Utility Exception $2,000.00 plus consultant fee Section 18.12.120 Reasonable Use Exception $2,000.00 plus consultant fee Section 18.12.130 Title 19 Telecommunication ROW Use Authorization $500.00 at submittal plus $2,500 if accepted for negotiations Section 19.04.020 Telecommunication Franchise A reement $500.00 at submittal plus $2,500 if accepted for negotiations Section 19.06.020 Facilities Lease $500.00 at submittal plus $2,500 if accepted for ne otiations Section 19.08.020 Title 20 Construction Permits Building Permits See Table A Section 20.40.040 Mechanical Permits See Table B Section 20.40.040 Grading & Drainage Permits Assignment of Building Address See Table C $250.00 Section 20.40.040 Section 20.42.010 Re -Roof Permit TemDorary Occupancy Permit $175.00 $200.00 plus consultant fees Section 20.40.100 Construction Mitigation Plans Code of Conduct None Sections 20.70.030 & 15.20.010 Tailored Construction Mitigation Plan —Level 1 Tailored Construction Mitigation Plan —Level 2 $370.00 plus consultant fees $1,800 plus consultant fees Sections 20.71.040 & 15.20.010 Sections 20.78.020 & 15.20.010 Tailored Construction Mitigation $370 00 plus consultant fees if revision is staff approved; plus $780 if revision is planning commission approved Section 15.20.060 Plan - Revision 68 ATTACHMENT A ITEM CA-6 .. Zoning Permits Zoning Code Interpretation $750.00 Section 20.10.050 Accessory Dwelling Unit Registration Fee Temporary Use Permit $175.00, plus consulting fees $500.00 plus consultant fee Section 20.70.070 Section 20.70.060 & Chapter 20.35 House Trailer Occupancy Permit $10.00 Section 20.31.030 Adult Family Home Permit No charge Family Day Care Permit No charge Minor Deviations $750.00 plus consultant fees Section 20.71.010 Administrative Variance Permit $750.00 plus consultant fees Section 20.71.020 Administrative Special Use Permit $750.00 plus consultant fees Section 20.71.030 Non -administrative Conditional Use Permit $2,000.00 plus consultant fee Section 20.72.010 Non -administrative Special Use Permit Historical Use Permit 8 Amendments $2,000.00 plus consultant fee $2,000.00 plus consultant fees Section 20.72.010 Section 20.72.020 & Chapter 20.33 Non -administrative Variance $2,000.00 plus consultant fee Section 20.72.030 Site Plan Review $1,150.00 plus consultant fees Section 20.72.040 Site Plan Review Exemption $750.00 plus consultant fees if exemption approved; $1,150 plus consultant fees if site Ian review is required Section 20.72.040 Revision of Site Plan $500.00, plus consultant fees Section 20.72.040 Reclassification of Zoning District $2,200.00 plus consultant fees Section 20.72.050 Divisions of Lend Lot Line Adjustment $775.00 plus consultant fee Section 20.73.060 Short Subdivision/ Revision to an approved Short Subdivision $2,100.00 plus consultant fee Section 20.73.060 Preliminary Subdivision/ Revision to an approved Subdivision $5,520 + 100 per lot plus consultant fee Section 20.73.060 Final Subdivision $1,400 plus consultant fee Section 20.73.060 Shoreline Penfits Substantial Development Permit $2,200.00 plus consultant fee Section 20.72.110 Shoreline Conditional Use Permit $2,200.00 plus consultant fee Section 20.72.120 Shoreline Variance $2,200.00 plus consultant fee Section 20.72.130 Revision to a Shoreline Permit $500.00 plus consultant fee Section 20.72.110 6s ATTACHMENT A ITEM CA-6 FEE TYPE AMOUNT • Shoreline Exemption $200.00 Chapter 20.80 Shoreline Master Program Interpretation $750.00 Chapter 20.80 Appeals Administrative Appeal $750.00 Section 20.80.230 Legislative Comprehensive Plan Amendment Fee $4,000.00 Section 20.83.070 Zoning Ordinance Amendment $4,000.00 Other Concealed Weapon Permit $55.25 Original $32.00 Renewal $42.00 Late Renewal $10.00 Replacement RCW 9.41.070 Criminal History Request - Certified Letter 20.00 Notary Service $10.00 per notarial act/stamp WAC-308-30-020 Passport Acceptance Fee $25.00 per application 22 USC 214 Permit Replacement $100.00 Section 3.64.010 Sign Impound Fee $25.00 Section 3.64.010 Sign Permit See Building Permit Fees and Conditional Use Permit Fees Permit Technology Fee for Software $19.75 per each permit Credit Card Fee (applicable when credit card used to pay development fees 3 percent of total charge Section 3.64.010 rill ATTACHMENT A ITEM CA-6 TABLE A — BUILDING PERMIT FEES TOTAL• $1.00 TO $500.00 $33.50 $33.50 for the first $500.00, plus $4.25 for each additional $501.00 TO $2,000.00 $100.00, or fraction thereof, to and including $2,000.00 $97.25 for the first $2,000.00 plus $19.55 for each additional $2,001.00 TO $25,000.00 $1,000.00 or fraction thereof, to and including $25,000.00 $546.90 for the first $25,000.00 plus $14.60 for each additional $25,001.00 TO $50,000.00 $1,000.00 or fraction thereof, to and including $50,000.00 $911.90 for the first $50,000.00 plus $9.94 for each additional $50,001.00 TO $100,000.00 $1,000.00 or fraction thereof, to and including $100,000.00 $1,408.90 for the first $100,000.00 plus $7.95 for each $100,001.00 TO $500,000.00 additional $1,000.00 or fraction thereof, to and including $500,000.00 $4,588.90 for the first $500,000.00 plus $6.63 for each $500,001.00 TO $1,000,000.00 additional $1,000.00 or fraction thereof, to and including $1,000,000.00 $7,903.90 for the first $1,000,000.00 plus $4.44 for each $1,000,001.00 AND over additional $1,000.00 or fraction thereof DEMOLITION OF EXISTING $133.00 PLUS BUILDING STRUCTURE ....................................... OFFICIAL HOURLY FEE PERMIT EXTENSION PRIOR TO $75.00 PER WRITTEN REQUEST ISSUANCE................................... RELOCATE/ MOVE A BUILDING INTO $133.00 PLUS BUILDING CITY .................................... OFFICIAL HOURLY FEE INITIAL PLAN 65% OF PERMIT FEE REVIEW................................................................. ADDITIONAL REVIEW OF CORRECTIONS, BUILDING OFFICIAL HOURLY REVISIONS ..................... REVIEW OF DEFERRED FEE BUILDING OFFICIAL HOURLY ITEMS........................................................ FEE ONE INSPECTION & ONE RE- INCLUDED IN PERMIT FEE INSPECTION .................................... ADDITIONAL RE -INSPECTIONS FOR CONSULTANTOR COMPLIANCE ........................ OFFICIALD/ FEE WORK NOT READY FOR INSPECTION WHEN CONSULTANTOR SCHEDULED ............. OFFICIAL HOURLY FEE INSPECTIONS FOR WHICH NO FEE IS CONSULTANT AND/ OR SPECIFIED .......................... BUILDING OFFICIAL HOURLY FEE WORK STARTED WITHOUT A FEE IN THE AMOUNT OF PERMIT PERMIT FEE, BUT NOT LESS ........................................... THAN $133.00 BUILDING OFFICIAL HOURLY $55a0 57.15 RATE.............................................. STATE SURCHARGE $4.50 PER PERMIT FEE............................................................ A DEPOSIT FOR CONSULTANT COSTS MAY BE REQUIRED PER CHAPTER 20.14 MMC......................... To Be Determined 71 ATTACHMENT A ITEM CA-6 TABLE B - MECHANICAL PERMIT FEES TYPE OF PERMIT BASE FEE Issuance of each permit $43.00 Issuance of supplemental permit, for which original permit expired Same as new Land use site review fee (where applicable) $100.00 UNIT FEE SCHEDULE Includes Installation and Relocation 150,000 BTU or less Forced air system $30.00 each Furnace/ Central 150,000 BTU or less re -circulating hot water system $55.50 each Heating System(including vents and flues Greater than 150,000 BTU See Table A Hot Water Heating System $ 30.00 each Heat Pump/ Air conditioning $55.50 each Suspended, recessed wall or floor -mounted heater unit/ fireplace, log lighter $30.00 each Boilers and any other single unit or system with an input in excess of See Table A 150,000 BTU Exhaust fan or appliance vent $30.00 each Solar, geothermal, wind and similar mechanical systems See Table A Other appliances, piece of equipment or system which is regulated by this $30.00 each code but not set forth in this schedule , or for which no other fee is listed OTHER FEES Plan review See Table A Additional re -inspections $30.00 per inspection Building Official Additional review of corrections, revisions, or additions hourly fee Work not ready for inspection when scheduled $45.00 Fees above include final inspection and one final re -inspection 72 ATTACHMENT A ITEM CA-6 TABLE C — GRADING & DRAINAGE PERMIT TOTALRD 25 TO 100 cubic yards $250.00 plus consultant costs $250.00 for the first 100 yards and $24.50 for each additional 101 TO 2,000 cubic yards 100 cubic yards or fraction thereof, to and including 2,000 cubic yards; plus consultant costs $715.50 for the first 2,000 cubic yards and $25.00 for each 2,001 cubic yards and up additional 100 cubic yards or fraction thereof; plus consultant costs FEES ABOVE INCLUDE FINAL INSPECTION AND ONE FINAL RE -INSPECTION ADDITIONAL INSPECTIONS, INCLUDING WET SEASON TESC INSPECTIONS, ARE CHARGED AT THE CONSULTANT COSTS INSPECTIONS FOR WHICH NO FEE IS SPECIFICALLY INDICATED ARE CHARGED AT THE CONSULTANT COSTS A DEPOSIT FOR CONSULTANT COSTS IS REQUIRED PER CHAPTER 20.14 MMC Medina City Council Regular Meeting ITEM CA-7 Tuesday, November 12, 2013 AGENDA BILL Subject: Approval of the Comprehensive Emergency Management Plan (CEMP) Category. ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other —Discussion Prepared By: Dan Yourkoski Acting Police Chief Summary: In order to ensure compliance with the National Incident Management System (NIMS), the National Response Plan (NRP), and the Washington State Comprehensive Emergency Management Plan the City is required every four years to update our Comprehensive Emergency Management Plan. The state has reviewed the plan for consistency with federal and state criteria and found the plan meets standard requirements. Compliance ensures we remain eligible for the Emergency Management Performance Grant (EMPG) funding program. Since 2008, the City has been awarded over $100,000 in grants. Further, and more importantly, it provides us with the opportunity to modify and improve our plan to reflect changes in the community. Revisions from the prior plan include recognition of Ordinance No. 849, adopted in 2010, clarifying the role of the Community Emergency Preparedness Committee. Other revisions are related to changes in the Homeland Security Advisory System (HSAS) conditions, the switch from the Kirkland Police Department to NORCOM for our Public Safety Communications Center, the switch from Mercer Island Marine Patrol to Seattle Harbor Patrol, addition of City emergency phone number and language relative to SR520 as well as the Evergreen Point Lid. It also includes changes to the role of the Medina Public Service Radio Group's to include the placing of sandwich boards at the street curb identifying the resident's communications abilities. Note: Copies of the Comprehensive Emergency Management Plan were previously distributed to council members at the October 28 special meeting. Attachments: 1. State of Washington Approval Letter 2. Comprehensive Emergency Management Plan (CEMP) (Previously handed out at the October 28, 2013 Study Session) Budget/Fiscal Impact_ Staff Recommendation: ApWro City Manager Approval: Proposed Motion to adopt the 2013 Comprehensive Emergency Management Plan Council Motion: - - - - -- STATE OF WASHINGTON MILITARY DEPARTMENT EMERGENCY MANAGEMENT DIVISION M5: TA-20 8uitding 20 Camp Murrat, Washington 98430-5122 Phone: (253) 512-7000 • FAX: (253) 512-7200 August 16, 2013 Robert Grumbach, Director Emergency Services PO BOX 144 Medina, WA 98039 Dear Director Grumbach, Thank you for submitting the 2013 City of Medina Comprehensive Emergency Management Plan for EMD review, as required of emergency management organizations as defined by RCW 38.52.070. Our local jurisdiction plan review criteria measures a plan's consistency with the National Response Framework, the National Incident Management System, and the Washington State Comprehensive Emergency Management Plan, while complying with the content requirements of Chapter 118-30-060 WAC and Chapter 38.52.070 RCW. Based on these review factors, your plan meets standard requirements. In addition to these requirements, we recommend using the Comprehensive Preparedness Guide (CPG) 101, Version 2; November 2010 as guidance for your next update. We attached specific recommendations to strengthen your plan based upon the review. To ensure that your jurisdiction remains eligible for the Emergency Management Performance Grant (EMPG) funding program, please submit your maintenance schedule (in accordance with Chapter 118-09-030 WAC) as part of your annual EMPG application for funding. You will need to submit your updated Comprehensive Emergency Management Plan to EMD again in four years. Congratulations on this significant endeavor. My point of contact for plan review and any emergency management planning assistance you may need is Karen Ferreira, (253) 512-7057, Sincerely, Robe Ile, Director Enclosure (1) CIO Medina City Council Regular Meeting ITEM CA-8 Tuesday, November 12, 2013 AGENDA BILL Subject: Authorization to Purchase Workman Off -Road Utility Vehicle Category: ® Consent ❑ Ordinance ❑ Public Hearing g ❑ City Council Business ❑ Resolution ❑ Other — Discussion Prepared By: Robert J. Grumbach/ Joe Willis Summary: The public works crews have been in need of a heavy duty vehicle that is capable of accessing areas of the city during an emergency that are currently inaccessible with our current vehicles. The Homeland Security Program approved the City's request to utilize two EMPG grants to help finance the purchase. During the October 28 council study session, council gave tentative approval for the purchase. Per MMC 2.66.010(A)(1), the staff is following -up to formalize the approval. A Workman Off -Road (4WD) Utility Vehicle was identified as meeting the public works crew's needs. The total cost of the Truck, including taxes, is $35,737 of which $25,027 of this is reimbursable through two EMPG grants ($15,658 in 2012 and $8,655 in 2013). This leaves a balance of $10,710 for the City to pay. Attachments: None Budget/Fiscal Impact: $10,710.00 Staff Recommendation: Ap rQye City Mana er Approval: Motion to approve authorizing the City Manager to purchase Proposed Council Motion: the Workman Off -Road Utility Vehicle. Medina City Council Meeting Monday, November 12, 2013 AGENDA BILL Subject: 2014 Property Tax Levy Resolution ITEM PH-1/ OB-1 Category: ❑ Consent ❑ Ordinance ® Public Hearing 9 ❑ City Council Business ® Resolution ❑ Other -Discussion Prepared By: Nancy Adams Finance Director Summary: Pursuant to RCW 84.55, the City is required to certify the estimated property tax to be levied by the King County Assessor's Office. City Council draft budget includes new construction, allowable one percent increase, based on the 2013 assessment, and allowable refunds. The total estimated levy based on King County Assessors estimates is $2,547,429. $2,470,299 2013 Levy basis 24,703 1 % allowable increase 42,427 new construction 2,964 "refunds" per King County 7,036 possible increase in value in state -assessed property (estimate) $2,547,422 total recommended levy for 2013 Attachments: 1 2014 Property Tax Levy Resolution 2 King County Ordinance 2152 property tax levy form Budget/Fiscal Impact: $2 547,429 estimated property tax revenues in 2014 Staff Recommendation: Approve Resolution City Manager Approval: Proposed Move to approve resolution adopting the 2014 property tax levy Tor the Council Motion: City of Medina and setting forth the estimated levy amount ITEM PH-1/ OB-1 CITY OF MEDINA RESOLUTION NO. A RESOLUTION OF THE CITY OF MEDINA CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE ESTIMATES OF THE AMOUNT TO BE LEVIED ON THE ASSESSED VALUATION OF THE PROPERTY WHITHIN THE CITY FOR THE YEAR 2014 WHEREAS, the City Council of the City of Medina attest that the population of the City is less than ten thousand; and WHEREAS, the City Council has properly given notice of the public hearing held November 12, 2012 to consider the City's current expense budget for the 2014 calendar year, pursuant to RCW 84.55.120; and WHEREAS, the City Council, after hearing, and after duly considering all relevant evidence and testimony presented, has determined that the City of Medina requires a regular levy in the amount of $2,547,429, which includes a 1 % increase in property tax revenue from the previous year, as well as amounts resulting from the addition of new construction and improvements to property, and any possible increase in the value of state -assessed property, and amounts authorized by law as a result of any annexations that have occurred and refunds made, in order to discharge the expected expenses and obligations of the City and in its best interest; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Medina that an increase in the regular property tax levy is hereby authorized for the 2014 levy in the amount of $21,428 which is a percentage increase of .87% from the previous year. This increase is exclusive of additional revenue resulting from the addition of new construction and improvements to property and any increase in the value of state assessed property, and any additional amounts resulting from any annexations that have occurred and refunds made. PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 12th DAY OF NOVEMBER 2013 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 12th DAY OF NOVEMBER 2013. Approved as to form: Kari Sand, City Attorney Michael Luis, Mayor Attest: Aimee Kellerman, City Clerk By Ordinance 2152 of the Metropolitan King County Council, Taxing Districts are required annually to submit the following information regarding their tax levies for the ensuing year as part of a formal resolution of the District's governing body. THE KJNG COUNTY ASSESSOR HAS NOTIFIED THE GOVERNING BODY OF C CfQ o E M ed r r ct W A THAT THE ASSESSED VALUATION OF PROPERTY LYING (THIN THE BOUNDARIES OF SAID DISTRICT FOR THE ASSESSMENT YEAR 2013 IS: � a, 54'71 c f � c� REGULAR (STATUTORY) LEVY (AS APPLICABLE): EXPENSE FUND -TEMP. LID NAME - TEMP. LID NAME -TEMP. LID NAME RESERVE FUND NON -VOTED G.O. BOND (Limited) OTHER (SPECIFY) EXCESS (VOTER APPROVED) LEVY: (Please list authorized bond levies separately.) G.O. BONDS FUND LEVY G.O. BONDS FUND LEVY G.O. BONDS FUND LEVY $ $ $ $ $ $ SPECIAL LEVIES (INDICATE PURPOSE AND DATE OF ELECTION AT WHICH APPROVED): TOTAL TAXES REQUESTED: THE ABOVE IS A TRUE AND COMPLETE LISTING OF LEVIES FOR SAID DISTRICT FOR TAX YEAR 2014 AND THEY ARE WITHIN THE MAXIMUMS ESTABLISHED BY LAW. TLA,;,t� /C _ 1117/9013 (AUTH RIZED SIGNATURE) (DATE) Medina City Council Meeting ITEM PH-2/ 013-2 Monday, November 12, 2013 AGENDA BILL Subject: 2014 Final Budget and Salary Schedule Category: ❑ Consent ElOrdinance ® Public Hearing ❑ City Council Business ❑ Resolution ❑ Other- Discussion Prepared By: Nancy Adams, Finance Director _ Summary: Attached is the proposed 2014 Final Budget. The budget was developed based on City Council direction and after opportunities had been provided for public input. Please note that two alternative ordinances are being provided for the council's consideration. Following the October 23 council study session, new information regarding the Public Works Shop Improvement Project was received that affects the 2014 Capital Project Fund. Following the opening of the contract bids on November 6, 2013, (See Agenda Item OB-4), it was concluded that the Public Works Shop Improvement Project would not be fully completed in 2013 as originally presented. Instead a portion of the project will be completed in 2013 with the remaining completed in 2014. Additionally, as previously identified, the Fire Marshall's requirement to provide fire sprinklers would cause a need to increase the original budget. The council action necessary to increase the project's budget is included in Agenda Item OB-4. To summarize, the total budget for the project will need to be increased from $459,325 to $516,000 ($56,675 increase), which covers everything including the sprinkler system and bay doors. This is below the October forecast of $518,000, which was without the bay doors. Breaking this down for the Capital Project Fund, we anticipate spending $172,000 in 2013 and carrying over the rest of the budget to 2014 total $344,000. The two alternative ordinances are intended to allow the council flexibility on how to address this information: 1. Alternative One adopts the 2014 Final Budget and includes all funds with the changes above incorporated into the Capital Project Fund. 2. Alternative Two adopts the 2014 Final Budget and includes all funds less the Capital Project fund. An ordinance to adopt the Capital Project Fund would be presented at the next council meeting. The purpose of alternative two is to allow the council more time to discuss the changes to the Capital Project Fund if this discussion is desired. History and Background Information: The following is a summary of the process used to develop the 2014 Final Budget. July 8 2013 Regular Meeting: Public Hearing to consider the 2013-2018 Six Year Capital Improvement and Transportation Plan. July 22 2013 Study Session: Council held Study Session to discuss 2013 Revenue and Expenses and Overview of 2014 Budget Projections and Budget Calendar. August 12 2013 Regular Meeting: Introductory Public Hearing for 2014 Budget Preparation to receive input on priorities in areas of programs, services, potential revenues and/or potential cuts prior to the development of Preliminary 2014 Budget. Preview of 2014 Budget Assumptions were presented. September 9 2013 Regular Meetinq: 2014 Preliminary Budget was presented to the City Council and public, including detailed budget worksheets by department with 2014 budget assumptions. 2013 Revenue and Expense projections were provided. Medina City Council Meeting Monday, November 12, 2013 ITEM PH-2/ 013-2 September 23 2013 Study Session: 2014 Preliminary Budget was reviewed in detail. Potential expense savings and revenue projections, detailed worksheet questions, and 2013 forecast were discussed. October 14 2013 Regular Meeting: Council held a second public hearing on the 2014 Budget. Council Policy direction from September 23rd was incorporated into the 2014 Budget which was reviewed along with 2013 forecast projections. 2014 Revenue and Expense Budget Assumptions were discussed. October 28 2013 Study Session: Council held a 2014 Budget Study Session to answer outstanding questions and provide an opportunity for 2014 Additional Budget items to be discussed. 2014 Budget Assumptions: General Fund: Property Tax increase of 1 % plus new construction per King County Assessor's Office. • Sales Tax, flat to 2013 trends. Utility Tax of 4% with expiration date of January 2015. 2014 Direct Labor — cost of living increase of 2.6% based on bargaining unit contract proposals. • Assumes 6% decrease for Fire and Medical Aid services per contract. • Assumes Park Board maintenance projects are included for 2014. Capital Project Fund: • Assumes Real Estate Excise Tax (REET) at 2013 levels (higher than 2013 budget). • Assumes King County Grant Revenue to reimburse $71 K in Capital Projects. • Assumes 66% of Public Works Shop Project is moved from 2013 Budget into 2014 Budget with an increase of $56,675 to total project costs. • Assumes Inter -fund Transfer of $270,000 from Capital Project Fund into Street Fund to fund Street Operations. Attachments: 1. 2014 Budget Ordinance Alternative 1 2. 2014 Budget Ordinance Alternative 2 3. Comparative Summary by Fund (includes numbers from Alternative 1) 4. 2014 Budget - line item detail (includes numbers from Alternative 1) Budget/Fiscal Impact: Balanced Budget Staff Recommendation: Ado_p2014 Budget utilizing Alternative 1 City Manager Approval• -- ove to approval an Ordinance of the City of Medina adopting Proposed Alternative _ setting forth the 2014 Budget for the City of Medina Council Motion: and setting forth the summary of estimated revenues and expenditures for each fund and the 2014 salary schedule." ITEM PH-2/ 013-2 of Mf p/y� CITY OF MEDINA November 12, 2013 To: Mayor and City Council From: Robert J. Grumbach, Interim City Manager Re: 2014 Budget Message I am pleased to submit for review and adoption the City of Medina 2014 budget. This budget has been prepared consistent with the Council's direction following a process that began with the July 22"d City Council budget planning session. This is a balanced budget with anticipated revenues aligning with anticipated expenditures. It meets the Council goals and policies and maintains overall City services. Background: The general fund budget remains fully balanced without a need to use fund balances. It is anticipated that revenues for the ensuring budget year are sufficient to support budgeted General Fund Operating needs. While expenses are anticipated to increase 1.38 percent in 2014, we anticipate a 3.89 percent revenue increase in 2014 over the budgeted revenues in 2013. Sales tax continues to rise from the $723,893 collected in 2012 to a projected $900,000 in 2013 and $921,000 in 2014; general property tax increases from $2,482,185 in 2013 to $2,547,429 in 2014; and permits for new construction will be lower from $1,047,599 in 2013 to $856,851 in 2014, but permit fees in 2014 are sti II 14.9 percent higher than budgeted in 2013. Key 2013 Changes: GENERAL FUND: Revenue • Small revenue increase due to actual sales tax and criminal justice. • Large revenue increase due to licenses and permits. • Small revenue decrease due to decrease Building Official services with Clyde Hill. Expenses • Expense increase due to Executive separation agreement. • Expense increase due to IT System changes. • Large expense increase in legal -special counsel. • Expense decrease due to cost savings not hiring a public records consultant. • Large expense decrease due to officer vacancy and lesser jail services. • Large expense increase in development consultant and professional services. ITEM PH-2/ 013-2 STREET FUND: Revenue • Revenue decrease for WA DOT SR 520 Project. Expense • Expense decrease in NPDES and WA DOT SR 520 Project. CAPITAL PROJECT FUND: Revenue • Large revenue increase in Real Estate Excise Tax. • Large revenue decrease in grants. Expense • Large expense decrease in storm drainage and pond treatment. • Large decrease in expense due to 2014 carryover of the Public Works Shop Facility Improvement Project. CAPITAL FUND RESERVE: • Operating transfer to Capital Project Fund. Summary of Key Financial Policies for 2014 Budget: ✓ Ensure a financial base that will sustain City services and adjust to changes in service requirements. ✓ Support the Strategic Goals and Municipal service levels of the city. ✓ Consistent with state law. ✓ Provide for the design, construction, maintenance and replacement of capital facilities and equipment to protect the capital investment. ✓ General fund operating balances will be maintained at a level of 25 percent of the total General Fund budgeted expenditures. ✓ Reserves will be maintained in the Capital Fund Reserve. 2014 Budget Assumptions: GENERAL FUND: Revenue • Property tax is budgeted at one percent increase, plus new construction. • Sales tax revenue is similar to 2013. • Utility Tax and Franchise Fees are budgeted at the same rate as 2013 (4 percent). • Permit and development fee revenues are budgeted at 14.9 percent higher than 2013. Expenses • Salary increases of 2.6 percent. • Includes city manager separation agreement. • Sets Finance Director's salary the same as Public Works and Development Services Directors. • Large expense decrease in fire and medical contract. • Assumes a fully staffed Police Department, less anticipated savings from vacant Police Chief Position. 83 ITEM PH-21 013-2 • Increase in expense for expanded lifeguard services to cover a wider swim area at Medina Beach Park. • New expenses for park improvement projects. STREET FUND: Revenue • Large decrease in revenue for National Pollution Discharge Elimination. • Motor Fuel Tax is anticipated to remain the same as 2013. Expense • Large decrease in expense from National Pollution Discharge Elimination. CAPITAL PROJECT FUND: Revenue • Large revenue increase in Real Estate Excise Tax based on 2013 levels. • Large revenue decrease due to King County grants ending. Expense • Large expense increase from Public Works Shop Improvement Project 2013 carryover. • Fund transfer from Capital Fund Reserves. CAPITAL FUND RESERVE: • No fund transfers. Capital Facilities: Council has taken a systematic approach to maintaining and improving the City's infrastructure. City Hall and the Police Station remodel was completed in 2011. In 2012, council authorized major improvements for traffic calming on 84th Avenue N.E. as well as installment of Phase II of the surveillance camera project. In 2011, as part of the rent agreement with ATC, a portion of the City shop building was demolished and rebuilt. In 2013, the City shop improvement project begins to expand the City shop building to provide facilities to store and maintain equipment. This project will be completed in 2014. Important capital projects budgeted for 2014 include repairs to the Overlake Drive East Bridge and sidewalk repairs along 12th Street N.E. to improve pedestrian safety. Other considerations: The second half of 2013 saw the City experience major turnover in City Hall personnel. This personnel turnover provided an opportunity to evaluate work assignments and to realign the organization to better match work assignments with positions and departments. These changes included shifting one FTE position from Central Services to Finance and consolidating finance - related tasks with this position; and moving responsibilities of the Civil Service Secretary to the City Clerk/ Deputy City Clerk in Central Services. 84 ITEM PH-2/ 013-2 ALTERNATIVE 1 CITY OF MEDINA ORDINANCE NO. AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2014, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND THE 2014 SALARY SCHEDULE. WHEREAS, State law requires the City to adopt a budget and provides procedures for the filing of a budget, deliberations, public hearings, and final fixing of the budget, and WHEREAS, a preliminary proposed budget for 2014 has been prepared and filed with the City Clerk, and WHEREAS, the City of Medina City Council held a public hearing on August 12, 2013 to gather input prior to starting the 2014 budget process, and another public hearing for the preliminary proposed budget on October 14, 2013 and two more public hearings on November 12, 2013 for the 2014 Property Tax Levy and the final 2014 proposed budget, and deliberated and considered the preliminary proposed budget, and WHEREAS, the preliminary proposed final budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Medina for the purposes and estimated expenditures set forth necessary to carry on the services and needs of the City of Medina for the calendar year 2014. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2014, is approved on the 12th day of November, 2013 after the notice of hearings and after the preliminary budget having been filed with the City Clerk as required by law. SECTION 2. Estimated resources for each separate fund of the City of Medina, and aggregate expenditures for all such funds for the year 2014 are set forth in a summary form below, and are hereby appropriated for expenditure at the fund level during the year 2014 as set forth in the 2014 Budget. Ordinance No. 85 ITEM General Street Tree Capital Capital Total Fund Fund Fund Projects Fund Reserve All Funds Beginning Fund Balance $2,484,109 $ 38,031 $ 41,697 $ 568,452 Revenues $5,321,775 $ 113,000 $ 0 $ 815,173 Transfers In $ 0 $ 270,000 $ 0 $ 0 Total Resources $5,321,775 $ 383,000 $ 0 $ 815,173 Expenditures $5,308,237 $ 339,613 $ 0 $ 957,173 Transfers Out $ 0 $ 0 $ 270,000 Total Uses $5,308,237 $ 339,613 $ 0 $ 1,227,173 Ending Fund Balance $2,497,647 $ 81,418 $ 41,697 $ 156,452 $1,876,380 $5,008,669 $ 0 $6,249,948 $ 0 $ 270,000 $ 0 $6,519,948 $ 0 $6,605,025 $ 0 $ 270,000 $ 0 $6,875,025 $1,876,380 $4,653,592 SECTION 3. The 2014 Salary Schedule for authorized positions is attached as Attachment A. SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1ST DAY OF JANUARY 2014. PASSED BY THE MEDINA CITY COUNCIL ON THE 12th DAY OF November 2013. Approved as to form: Kari Sand, City Attorney Passed: Published: Eff Date: Ordinance No. Michael Luis, Mayor Attest: Aimee Kellerman, City Clerk 86 ITEM SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 12, 2013 the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2014, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2014 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 12, 2013 Aimee Kellerman, City Clerk Ordinance No. 87 ITEM PH-2/ OB-2 City of Medina Ordinance Number Attachment A 2014 Salary Schedule The following 2014 salary ranges for city employees shall be as follows: Exempt Employees: FTE Minimum Midpoint Maximum Building Official 1 $6,510 $ 7,326 $ 8,139 City Clerk 1 $5,532 $ 6,225 $ 6,915 City Manager 1 $9,470 $10,653 $11,837 Dir of Development Services 1 $7,502 $ 8,439 $ 9,378 Dir of Public Works 1 $7,502 $ 8,439 $ 9,378 Finance Director 1 $7,502 $ 8,439 $ 9,378 Police Chief 1 $8,402 $ 9,452 $ 10,502 Police Lieutenant 1 $7,439 $ 8,369 $ 9,299 Collective Bargaining Agreement between City of Medina and City of Medina Patrol Officers: FTE Step A Step B Step C Step D Patrol Officer A 1 $5,396 $5,714 $6,031 $6,350 Patrol Officer B $5,460 $5,778 $6,095 $6,414 Patrol Officer C 1 $5,587 $5,905 $6,223 $6,540 Patrol Officer D 4 $5,714 $6,031 $6,350 $6,667 Police Sergeant A 1 $6,359 $6,706 $7,059 $7,421 Police Sergeant B $6,486 $6,832 $7,185 $7,548 Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 (Representing Public Works Employees): FTE Step A Step B Step C Step D Maintenance Worker 3 $4,534 $4,746 $5,044 $5,314 Maintenance Supervisor 1 $5,575 $5,885 $6,200 $6,532 Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 Representing Office -Clerical Employees): FTE Step A Step B Step C Step D Administrative Assistant 1 $ 4,581 $ 4,776 $ 5,047 $ 5,324 Development Svcs Coordinator 1 $ 4,675 $ 4,816 $ 5,070 $ 5,338 Information Systems Coordinator 1 $ 4,581 $ 4,776 $ 5,047 $ 5,324 Police Administrative Specialist 1 $ 4,581 $ 4,776 $ 5,047 $ 5,324 Police Records Manager 1 $ 4,578 $ 4,847 $ 5,116 $ 5,393 as ITEM PH-2/ 013-2 ALTERNATIVE 2 CITY OF MEDINA ORDINANCE NO, AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2014, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH THE GENERAL FUND, THE STREET FUND, THE TREE FUND, AND THE CAPITAL RFUND RESERVE AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND THE 2014 SALARY SCHEDULE. WHEREAS, State law requires the City to adopt a budget and provides procedures for the filing of a budget, deliberations, public hearings, and final fixing of the budget, and WHEREAS, a preliminary proposed budget for 2014 has been prepared and filed with the City Clerk, and WHEREAS, the City of Medina City Council held a public hearing on August 12, 2013 to gather input prior to starting the 2014 budget process, and another public hearing for the preliminary proposed budget on October 14, 2013 and two more public hearings on November 12, 2013 for the 2014 Property Tax Levy and the final 2014 proposed budget, and deliberated and considered the preliminary proposed budget, and WHEREAS, the preliminary proposed final budget does not exceed the lawful limit of taxation allowed by law to be levied on the property within the City of Medina for the purposes and estimated expenditures set forth necessary to carry on the services and needs of the City of Medina for the calendar year 2014. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of Medina, WA, for the year 2014, is approved on the 12th day of November, 2013 after the notice of hearings and after the preliminary budget having been filed with the City Clerk as required by law. SECTION 2. Estimated resources for each separate fund of the City of Medina, and aggregate expenditures for all such funds for the year 2014 are set forth in a summary form below, and are hereby appropriated for expenditure at the fund level during the year 2014 as set forth in the 2014 Budget. Ordinance No. 89 ITEM PH-2/ OB-2 Excluding General Street Tree Capital Total All Funds Capital Fund Fund Fund Fund Fund Reserve (Excl. Capital) Beginning Fund Balance $2,484,109 $ 38,031 $ 41,697 $1,876,380 $4,440,217 Revenues $5,321,775 $ 113,000 $ 0 $ 0 $5,434,775 Transfers In $ 0 $ 270,000 $ 0 $ 0 $ 270,000 Total Resources $5,321,775 $ 383,000 $ 0 $ 0 $5,704,775 Expenditures $5,308,237 $ 339,613 $ 0 $ 0 $5,647,850 Transfers Out $ 0 $ 0 $ 0 $ 0 Total Uses $5,308,237 $ 339,613 $ 0 $ 0 $5,647,850 Ending Fund Balance $2,497,647 $ 81,418 $ 41,697 $1,876,380 $4,497,142 SECTION 3. The 2014 Salary Schedule for authorized positions is attached as Attachment A. SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted by reference to the Office of the Auditor of the State of Washington, Division of Municipal Corporation, and the Association of Washington Cities. THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1 ST DAY OF JANUARY 2014. PASSED BY THE MEDINA CITY COUNCIL ON THE 12th DAY OF November 2013. Approved as to form: Kari Sand, City Attorney Passed: Published: Eff Date: Ordinance No. Michael Luis, Mayor Attest: Aimee Kellerman, City Clerk 90 ITEM PH-2/ OB-2 SUMMARY OF ORDINANCE NO. of the City of Medina, Washington On November 12, 2013 the City Council of the City of Medina, Washington, approved Ordinance No. , the main points of which are summarized by its title as follows: AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2014, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS FOR ALL SUCH FUNDS COMBINED AND ADDRESSING THE 2014 SALARY SCHEDULE. The full text of this ordinance will be mailed upon request. APPROVED by the City Council at their meeting of November 12, 2013 Aimee Kellerman, City Clerk Ordinance No. 91 ITEM PH-2/ OB-2 City of Medina Ordinance Number Attachment A 2014 Salary Schedule The following 2014 salary ranges for city employees shall be as follows: Exempt Employees: FTE Minimum Midpoint Maximum Building Official 1 $6,510 $ 7,326 $ 8,139 City Clerk 1 $5,532 $ 6,225 $ 6,915 City Manager 1 $9,470 $10,653 $11,837 Dir of Development Services 1 $7,502 $ 8,439 $ 9,378 Dir of Public Works 1 $7,502 $ 8,439 $ 9,378 Finance Director 1 $7,502 $ 8,439 $ 9,378 Police Chief 1 $8,402 $ 9,452 $ 10,502 Police Lieutenant 1 $7,439 $ 8,369 $ 9,299 Collective Bargaining Agreement between City of Medina and City of Medina Pnfrnl nfficprs- FTE Step A Step B Step C Step D Patrol Officer A 1 $5,396 $5,714 $6,031 $6,350 Patrol Officer B $5,460 $5,778 $6,095 $6,414 Patrol Officer C 1 $5,587 $5,905 $6,223 $6,540 Patrol Officer D 4 $5,714 $6,031 $6,350 $6,667 Police Sergeant A 1 $6,359 $6,706 $7,059 $7,421 Police Sergeant B $6,486 $6,832 $7,185 $7,548 Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 (Representing Public Works Employees): FTE Step A Step B Step C Step D Maintenance Worker 3 $4,534 $4,746 $5,044 $5,314 Maintenance Supervisor 1 $5,575 $5,885 $6,200 $6,532 Public, Professional, and Office -Clerical Employees and Drivers Union, Local 763 Rearesentin_a Office -Clerical Employees): FTE Step A Step B Step C Step D Administrative Assistant 1 $ 4,581 $ 4,776 $ 5,047 $ 5,324 Development Svcs Coordinator 1 $ 4,675 $ 4,816 $ 5,070 $ 5,338 Information Systems Coordinator 1 $ 4,581 $ 4,776 $ 5,047 $ 5,324 Police Administrative Specialist 1 $ 4,581 $ 4,776 $ 5,047 $ 5,324 Police Records Manager 1 $ 4,578 $ 4,847 $ 5,116 $ 5,393 92 Medina City Council Regular Meeting Tuesday, November 12, 2013 ITEM OB-3 AGENDA BILL Subject: SMP Update Briefing Category: ❑ Consent ❑ Ordinance ❑ Public Hearing g ❑ City Council Business ❑ Resolution ® Other — Discussion Prepared_ Robert J. Grumbach, AICP Summary: On October 31, the City submitted to the Department of Ecology the complete list of proposed alternatives. These alternatives were developed with input from the SMP Advisory Committee. This briefing is a placeholder to update the City Council on the anticipated schedule for completing work on the shoreline master program. Note: Medina's Ecology Official reviewing the proposed updated SMP is Joe Burcar, who is the fourth ecology official to be assigned to Medina during this update process. Attachments: None Budget/Fiscal Impact: Not applicable Staff Recommendation: Npplicable City Manager Approval: __- Proposed Council Motion: Discussion Medina City Council Regular Meeting ITEM 013-4 Tuesday, November 12, 2013 AGENDA BILL Subject: Award Public Works Shop Facility Improvement Project Category: ❑ Consent El Ordinance ❑ Public Hearing 9 ® City Council Business ❑ Resolution ❑ Other — Discussion Prepared By: Joe Willis Sr Director of Public Works Summary: The City Council authorized David Clark Architects to conduct a study of the existing Public Works Shop Facility in August of 2012. The study was completed in February of this year. The report revealed a critical need for more covered storage area for equipment. Currently major pieces of equipment are located in the yard area without cover which subjects them to weather conditions that contribute to degradation that will be reflected in earlier replacement than would be necessary if they were stored under cover. The report also highlighted how the lack of storage area impacts the day to day operations. The limited storage area necessitates moving of smaller equipment in order to clear areas for ordinary projects such as sign fabrication, wood working, and small equipment repairs. The Council considered these issues last year during the 2013 budget discussions and adopted a budget that allocated a total of $459,325 to the Public Works Shop Improvement. The original approved budget did not include an estimated $60,000 cost for a fire sprinkler system identified as required by the Fire Marshall during the permit process. David Clark Architects prepared a design for a shop building apparatus addition of 2,378 sq.ft. consisting of four covered bays, with or without doors, for the parking of equipment, and associated shop yard improvements for material bins and storage. The City advertised for bids on October 22"d and bids were opened on November 5th. Included as an alternative bid, in case there were sufficient funds, were roll up bay doors since these would complete the building (the main bid did not include bay doors). The low bidder was Rob McConkey Construction with a base bid amount of $355,400 and an alternate roll up bay doors bid amount of $11,000. The total bid amount including the alternate and taxes is $401,208 (this amount includes fire sprinklers throughout the building). In order to provide sufficient funding for the design work already completed, construction plus permit fees, testing, construction administration and a 10% contingency, the allocated project budget will need to be increased by $56,675 (with the bay doors) or $44,675 (without the bay doors). The total project budget with the bay doors would be $516,000, which includes a 10% contingency. Note: $172,000 expenditures are anticipated in 2013 and $344,000 in 2014. This represents a change to the current Capital Project Budget, which shows $459,325 expenditures in 2013 and $27,000 in 2014. Attachments: 1. Bid Tabulation 2. Building Design/Site Plan Budget/Fiscal Impact: $516 000 Capital Project Fund (includes a 10% Contingency) Staff Recommendation: ARrove_ $56,675 budget increase and award the project Cif Man#9er_Approval: ove to approve adding $56,675.00 to the allocated project budget for the Public Works Shop Facility Improvement and authorize the City Manager to award and execute a contract Proposed Council Motion: with Rob McConkey Construction in the amount of $401,208.00 for construction of the Public Works Shop Facility Improvement to include bid Alternative #1 and to administer a construction continoencv in the amount of $50,000.00 ITEM OB-4 City of Medina Public Works Building Addition Project Bid Opening: 2 PM November 5, 2013 Bid Summary CONTRACTOR BASE BID BID ALT #1 TOTAL BID + TAX Architect Estimate $404,588.00 $21,058.00 $466,082.37 Mayer Construction $422,800.00 $10,661.00 $474,639.79 Bayley Construction $360,500.00 $11,300.00 $407,121.00 Westmark Construction $487,428.00 $10,605.00 $545,346.13 Regency NW Construction $460,000.00 $10,000.00 $514,650.00 Rob McConkey Construction $355,400.00 $11,000.00 $401,208.00 JB Construction $363,014.00 $8,420.00 $406,720.23 Western Ventures $393,600.00 $11,600.00 $443,694.00 CDK Construction Services $401,500.00 $10,000.00 $450,592.50 95 ITEM OB-4 TTP rv* 9AR) JN6 NORTH ELF-VAJ IUN LID". ,.-01 IL. 4FAD um. FLABM AT 5M RB TOR AT rW e! i[,• R8 M& lnw AT Ov M I Y-PERPANT A9 PLAT FOR CLARRYOVERHEJO DOORS 101-104 2.0 b tLY OA ARE DID ALTEIRIATEQ Ex VOTFT t%". im SOUTH ELEVATION 97 `,�y of Mfp�ti 9 MEDINA CITY COUNCIL ITEM OB-5 2013 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). JANUARY 14, City Council Special Meeting, 6:00 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(i) Sand Completed. JANUARY 14, City Council Regular Meeting, 6:30 pm Item Type Topic - Presenter Council Action Consent Agenda 2013 ARCH Workplan and Budget �Hansony �- Approved. (Vote 7-0) Consent Agenda 2013 ARCH Trust Fund Resolution Hanson Resolution No. 362 approved. (Vote 7-0) `- ._..— ._. Approval of Evergreen Point Road Sidewalk Consent Agenda Transportation Improvement Board (TIB) Grantw� - Willis - _ Approved. (Vote 7-0) Business Draft 2013 Legislative Agenda Hanson Approved. (Vote 7-0) _Other Other Business Work Plan Presentation: Planning Commission Grumbach Approved. (Vote 7-0) _.. _ Non in e- fg Statement onterest or Up ate SoliTtlav� Waste Interlocal Agreement Between King County and Other Business the Cities Hanson Approved. (Vote 7-0) Other Business 2013 Meeting Schedule Hanson Completed. Other Business Tax Revenue Source Discussion--, Boyd Completed. —~-Motion approved 5-2 (D. Lee & J. Lee Other Business Reconsideration of City Manager 2013 Compensation Boyd opposed) JANUARY 28, City Council Study Session, 6:30 pm Item Type Topic Presenter Council Action Discussion Long Range Visioning Completed. - FEBRUARY 11, City Council Special°Meeting, 5:45 pm Item Type Topic Presenter Councii Action Executive Session RCW 42.30.110(1)(i) Sand Completed. FEBRUARY 11, City Council Reguiar;Meeting, 6:30 prn Item Tvpe Topic Presenter Council Action Recognize outgoing NarK boars memoers nocnei, Presentation Michel Mayor Completed. Reports 2012 Financial Year End Report Adams Completed. Consent Agenda Consultant Agreement for Roth Hill - Engineering Grumbach Approved (Vote, 7-0). Consent Agenda Consultant Agreement for Pace Engineers - CMP — Grumbach Approved (Vote, 7-0). Consent Agenda Consultant Agreement for OTAK - Planning Grumbach Approved (Vote, 7-0). Consent Agenda Consultant Agreement for OTAK - Landscaping Grumbach Approved (Vote, 7-0). Consent Agenda Police Vehicle Purchase _ Thomas Approved (Vote, 7-0). Other Business 2013 Work Plan Presentation: Emergency Committee Thomas— __Approved (Vote, 7-0). Other Business Architect Agreement - City Shop Design Willis Tabled to March 11. Other Business Jet Noise/Part 150 Consultant Agreement Hanson Approved (Vote, 7-0) Other Business Letter of Intent - King Co Hazard Mitigation Planning Thomas Approved (Vote, 7-0). 98 \�� of Mfo�ti ITEM OB-5 9 MEDINA CITY COUNCIL d- r_40 I %W 2013 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). MARCH 11, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Presentation Recognize Outgoing Planning Commissioner O'Brien Mayor Completed. Consent Agenda Approval to Surplus Police Vehicle Thomas Approved 5 0 (D Lee & Phelps absent) Consent Agenda Purchase of Equipment for NPDES Implementation Willis Approved 5-0 (D. Lee & Phelps absent) Other Business 2013 Work Plan Presentation: Park Board Willis Approved 5-0 (D. Lee & Phelps absent) Other Business Architect Agreement - City Shop Design Willis Approved 5 0 (D Lee & Phelps absent) Other Business DOT Funding Package Discussion held APRIL 8, City Council Special Meeting, 6:00 pm Item Type Topic Presenter Council Action Executive Session RCW 42.310.110(1)(i) Sand Discussion held and continued. APRIL 8, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Approval of Arbor Day Proclamation _ Willis Approved, 6-0 (Dicharry Absent) _ Confirmation of Appointments to Planning Reeves and Garone appointed to positions 3 Consent Agenda Commission, Positions 3, 7 Mayor and 7. Other Business Approval of Picnic Shelter Installation at Medina Park Willis Approved, 6-0 (Dicharry Absent) �.._.__ Authorize Call for Bids for 80th Ave NE Overlay & EPR Other Business Sidewalk Improvement Project W Willis Approved, 6-0 (Dicharry Absent) Other Business Adoption of 2013 Budget Amendment Ordinance Adams Approved, 6-0 (Dicharry Absent) Executive Session RCW 42.310.110(1)(i) Sand Discussion held. Executive Session RCW 42.310.110(1)(g) Sand Discussion held. APRIL 10, City Council Special Meeting, 4,30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(g) Sand Meeting Cancelled. APRIL 22, City Council Study Session, 6:30 p Item Type Topic Presenter Council Action Discussion Zoning Code Update Grumbach Completed. Discussion Shoreline Master Program Grumbach Completed. Discussion Quorums at Advisory Meetings Discussion Grumbach Completed. MAY 13, City Council Special Meeting, 6:00 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(i) Sand Completed. 99 ITEM OB-5 e00'1_M%101PV MEDINA CITY COUNCIL %0 2013 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). MAY 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Presentation King County Solid Waste Service Guest Completed. Presentation AWC WellCity Award of Achievement _ Hanson Completed_. Pposed Ordinance Regarding Board and Commission ro Consent Agenda Quorums Grumbach - Ordinance 898 Adopted (vote 7 0) _-� v _....-_ Receive PC Recommendation and Set Public Hearing Consent Agenda for Zoning Code Update Grumbach Public Hearing Set 06/10/2013. Other Business Draft Six -Year CIP/TIP (2014-2019) Introduction Willis Public Hearing Set 06/10/2013. Award Bid for 80th Ave NE Overlay & EPR Sidewalk Other Business Improvement Project Willis Approved. Business Building Code Update Introduction !Grumbach Public Hearing Set 06/10/2013. _Other Other Business Y' Solid Waste Interlocal Agreement Sand _ Discussion held. Motion to Allocate $15,000 to Consultant Other Business Jet Noise Consultants - Hanson Contracts Approved (vote 7-0). JUNE 20, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Thomas Presentation Lifeguard Program Crum Completed. — ~" ✓��'� Proclamation Recognizing Childhood Cancer Week Consent Agenda (6/23-6/29) m Mayor Approved. (Vote 6-0; D. Lee Absent) ---�'_r _ Ordinance No. 899 Adopted. (Vote 66-0; D.D. Consent Agenda Ordinance Adopting 2012 State Building Codes Grumbach Lee Absent) Consent Agenda ALPR Camera Project Acceptance Willis Accepted. (Vote 6-0; D. Lee Absent) Drew Blazey Appointed to Position #5. (Vote Consent Agenda Park Board Appointment Mayor 6-0; D. Lee Absent) Public Hearing Draft Six -Year CIP/TIP (2014-2019) Willis Completed. M Public Hearing Comprehensive Zoning Code Update Grumbach Completed. m Other Business Ordinance Adopting Zoning Code Updates Grumbach Amended and Action Scheduled 7/8/13. Other Business Authorization to go to Bid for Public Works Shop Willis Approved. (Vote 6-0; D. Lee Absent) Motions Passed Unanimously Per Agenda Other Business DOE Conditional Approval of Medina's SMP Grumbach Bill. (Vote 6-0; D. Lee Absent) Resolution No. 363 Approved. (Vote 4-2; D. Other Business Resolution - City Hall Hours 7/5/2013 Phelps Lee Absent) DUNE 24, City Council Study Session, Time TBD Item Type Topic Presenter Council Action Discussion Medina Days Fireworks Contract Hanson Completed Joyce Nichols City of Discussion Solid Waste Options Bellevue r Completed. _ Executive Session RCW 42.30.110(1)(i) Sand_ Completed. JUNE 26, City Council Study Session, 5:00 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(i) Sand Completed. ---- - ----- -- - - ~—�- -- Proposed Dra Separation Release Agreement Approved 5-1 (D. Lee opposed, J. Action City Manager Agreement Mayor Lee absent) 100 of MFaiy ITEM OB-5 9 MEDINA CITY COUNCIL 2013 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). JULY 1, City Council Study Session, 6:00 pm Item Type Topic Presenter Council Action Discussion City Manager Search Process Council Completed. JULY 8, City Council Special Meeting, 6:15 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110)(g) 1 Long Completed - ( . JULY 8, City Council Regular Meeting, 6:30 pm Item Type Topic Presentation Accreditation Award Presentation —_ --Recognition of Outgoing Volunteers _.,--AppOlii"tT'r1-e11Y..0-RunlmC))7-amDan t Presentation Manager Presenter Council Action Guest T, Co Co Mayor Completed. Consent Agenda Adoption of Six -Year CIP/TIP and Resolution Willis Approved. man aFT ggi a ne a iE mann A a ___ Consent Agenda Confirmation of Appointments to Park Board Mayor Appointed to Positions 1 & 4 � nfirmation of'� p op intments- -to-Planning "-p-"'-" -� R"� -" e�' ila Nunn e Appoinfe& to osmon 1X_ Consent Agenda Commission -�onfirmatiori Mayor Shawn Schubring Appointed to Position 5 oTA-pp— intment to vif eivice"�`"4 Y'` - � Consent Agenda .._.a_._.....__ Commission _ w __... Mayor Anthony Shapiro Re -Appointed to Position 3 Public Hearing Y6 SMP/DOE Conditional Approvaly_y _ Grumbach _ete Completed. "-"-- -Discussion eid-Mo ion" n `approvea10 --- approve some conditions and to create Other Business SMP/DOE Conditional Approval Grumbach advisory committee Other Business _ _ Ordinance Adopting Zoning Code Updates Grumbach Ordinance 300 Adopted. Other Business Discuss Interim CM RFP Process Mayor Completed --® JULY 16, City Council Special Meeting, 2:00 prn Item Type Topic Presenter Council Action Presentations Recruiting Firm Presentations n/a Completed. JULY 22, City Council Study Session, 6:00 pm Item Type Topic Presenter Council Action Discussion 2013 & 2014 Annual Budget Discussion/Planning Adams Completed Discussion City Manager Recruitment Discussion Completed. Executive Session RCW 42.30.110(1)(g) Sand Completed. AUGUST 12, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Early Public Input for Preparation of Draft Preliminary Public Hearing 2014 Annual Budget _1�pos` Adams Completed. e-d-0 finance Amending MlV1rT0:4b; Pa-rkiingg A opte 0rdinancFIVo:MToteT- 0-,-JF _ Consent Agenda Infractions Thomas Absent) -At3�optedZS�rdinanoe�io��7 ote`1;=�;�C-_` Consent Agenda ,__..__.._.w,A _ Proposed Ordinance Amending MMC 2.40, Park Board ._..__ ._.�_. Willis Absent) Consent Agenda __ _ ...._....... MOA Btwn Gty and Teamsters _ .wa_._._.-._.�. Grumbach Approved. Consent Agenda g ETP A reement g Grumbach Approved. Motion toFriga��geServices o1�oiiri -��^-� Other Business _ __ City Manager Recruitment Services Agreement Grumbach Baenziger & Associates Executive Session RCW 42 30 110 (1)(g) Sand Completed. 101 `\,sy of MEp�y9 ITEM OB-5 MEDINA CITY COUNCIL 2013 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). SEPTEMBER 9, City Council Special Meeting, 5:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(i)� Rubstello Completed- Executive Session RCW 42.30 110(1)(i) Sand Completed SEPTEMBER 9, City Council Regular Meeting 6:30 pm Item Type Topic nsentAgenaa n Presenter Council Action ayor - --- -- --m -- -" -� Discussion Held. Public Hearing 5cneauiea Other Business 2014 Preliminary Budget -Draft Adams _ 10/14. Other Business Ecology SMP Conditional Approval Follow —Up _ Grumbach Discussion held. SEPTEMBER 23, City Council Study Session 6:00 prn Item Tvpe Topic Presenter Council Action FYarutive Session RCW 42.30.110(1)(i) Cana Discussion Draft 2014 Preliminary Budget _ Adams _ OCTOBER 14, City Council Regular Meeting, 6:30 prn Item Type Topic Presenter Council Action Consent Agenda eso ution & Interlocalgreement Concerning AMC Grumbach Completed. Consent Agenda Letter of Support on GMA Grant Grumbach Completed. Public Hearing 2014 Preliminary Budget Adams Public Hearing Utility Tax Ordinance Adams Other Business Sound Cities Presentation Grumbach Other Business 2014 Utility Tax Ordinance Adams Other Business 2014 Preliminary Budget Adams Other Business City Council Agenda Calendar Grumbach OCTOBER 28, City Council Study Session, TBp Item Type Topic Presenter Council Action Discussion 2014 Preliminary tsuaget Executive Session RCW 42.30.110(1)(9) Sand NOVEMBER 12 (Tuesday), City Council Special Meeting, 6:30 pm Item Type Consent Agenda Consent Agenda Public Hearing Other Business Other Business Other Business Other Business Other Business Presenter Council Action Resolution Adopting Fee Schedule Update Grumbach Adoption of Comprehensive Emergency Management Plan Yourkoski/Finni (CEMP) gan 2014 Property Tax Levy Adams Adoption of 2014 Property Tax Levy and Resolution Adams Adoption of 2014 Annual Budget, Ordinance and Salary Schedule Adams Ecology SMP Conditions Approved Grumbach Award for Public Works Shop Improvement Willis City Council Agneda Calendar Grumbach DECEMBER 9, City Council Regular Meeting, 6:30 prn Item Type Topic Presenter Council Action Consent Agenda Ordinance Approving 2013 Budget Amendments Adams -_a._ _...- 102 R\ i CITY COUNCIL MEETING PUBLIC COMMENT SIGN IN SHEET Public comment Is encouraged and appreciated. With the exception of public hearings, this is the only opportunity for the public to address the City Council on agenda items or any other city related business. In order to accomplish all business on the agenda and be respectful of everyone's time, council members will not be able to engage in dialogue with individual members of the audience and no immediate action will be taken on any public comment issue. Complete the following information and submit to the City Clerk prior to the meeting. When your name is called, proceed to the podium and state your name and address. Please limit your comments to 3 minutes. PLEASE PRINT LEGIBLY Name: kk Pal-AA-0- Address: ?3cl L 1' l �� Phone:. 1. Public comments sign in sheet must be completed before speaking. 2. Public comment limited to three minutes per speaker. 3. No speaker may conveyor donate his or her time to another speaker. 4. Comments shall be courteous and respectful at all times. 5. No person may use public comment for the purpose of campaign or advertisement. 6. This is not a question and answer time and council can not engage in conversation with the public. 7. Questions and concerns about operations should be addressed with city staff during regular business hours. 8. The presiding officer has the responsibility for enforcing these rules and may change the order of speakers so that testimony is heard in the most logical groupings. I WISH TO SPEAK to the City Council on thefollowing ageiAnda Item and/or issue: G�p �c>Dpor-F�oQ >� /0vp,R. + 1, ►'jiJUaJ-5 W ❑ IN LIEU OF SPEAKING I request the City Clerk to include my written comments into the public record. Signature Required: Date: )b 1Z31 t3 By signing, i acknowledge public comment period rules. Pursuant to RCW 42.56, this document is considered a public record. Disclosure may be required upon request. PC2- `�,� ` Y COUNCIL MEETING PUBLIC COMMENT SIGN IN SHEET Public comment is encouraged and appreciated. With the exception of public hearings, this is the only opportunity for the public to address the City Council on agenda items or any other city related business. In order to accomplish all business on the agenda and be respectful of everyone's time, council members will not be able to engage,in dialogue with individual members of the audience and no immediate action will be taken on any public comment issue. Complete the following information and submit to the City Clerk prior to the meeting. When your name is called, proceed to the podium and state your name and address. Please limit your comments to 3 minutes. PLEASE PRINT LEGIBLY Name: Address: 'Z-ql _�' 2el i Z 9 rT /V Phone: r� 5- — ��- ` `/ -- 1. Public comments sign in sheet must be completed before speaking. 2. Public comment limited to three minutes per speaker. 3. No speaker may convey or donate his or her time to another speaker. 4. Comments shall be courteous and respectful at all times. 5. No person may use public comment for the purpose of campaign or advertisement. 6. This is not a question and answer time and council can not engage in conversation with the public. 7. Questions and concerns about operations should be addressed with city staff during regular business hours. 8. The presiding officer has the responsibility for enforcing these rules and may change the order of speakers so that testimony is heard in the most logical groupings. WISH TO SPEAK to the City Council on the following agenda item and/or issue: IN LIEU OF SPEAKING I request the City Clerk to include my written comments into the public record. Signature Required: �/ T Date: f / - / ,- / 7� By signing, I acknowledge public comment period rules. Pursuant to RCW 42.56, this document is considered a public record. Disclosure may be required upon request.