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HomeMy WebLinkAbout05-12-2014 - Agenda PacketAGENDA ITEM 7.2a CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov May 12, 2014 To: Honorable Mayor and City Council From: Michael Sauerwein, City Manager Subject: March 2014 Monthly Report • Easter Egg Hunt – On Saturday, April 19, 2014 the City Park Board sponsored their annual Easter Egg Hunt at the Medina Park. This event was a huge success. It took 90 minutes to hide 3,000 eggs and about 15 minutes for 200+ kids to find them. A big thank you to the Parks Board…they spent Friday stuffing candy in eggs and showed up early Saturday morning to make sure everything was ready for the kids. • Shredder Day and Prescription Drug Take Back – On Saturday, April 26, 2014 the City sponsored a Shredder and Drug Take Back Event at the Medina Park. Documents were shredded on-site and a police officer collected unused prescription drugs for disposal through the Drug Enforcement Administration. Clothing donations were also collected for Bellevue Lifespring who supports low-income and homeless children in the Bellevue School District. Approximately 150 people participated. Nearly 6 tons of documents were shredded, over 50 pounds of prescription drugs were collected, and over $1,000 in clothing and cash was donated to Bellevue Lifespring. • Evergreen Point Road Sidewalk North of the Green Store - As we have previously discussed, a landscape architect has created a map showing the location of the eight planned improvements, the sidewalk’s existing condition at each location, and what the sidewalk will look like after the improvements have been installed, a copy is attached. City Staff’s plan to notify residents about the project includes: o Sending Postcards to all City Residents o Sending Letters to Impacted Property Owners. Including copies of the map showing the existing sidewalk and proposed changes. o Holding an Open House on Wednesday, May 21, 2014 The project is scheduled to be awarded at the June 9, 2014 City Council Meeting. Staff will endeavor to complete construction before school starts and to avoid conflicts with Medina Days. SIGN UP FOR MEDINA E-NOTICES. RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program. Felony Crimes April YTD YTD Year End 2014 2014 2013 2013 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt)0 3 2 6 Drug Violations 0 0 0 0 Fraud (ID Theft)4 17 2 18 Vehicle Prowl 0 1 1 1 Theft (over $750)0 0 0 8 Malicious Mischief 0 1 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery)0 0 0 2 Poss Stolen Property 2 3 0 2 Other 0 0 0 0 TOTAL 6 25 5 37 Misdeameanor April YTD YTD Year End Crimes 2014 2014 2013 2013 Assault, Simple 0 0 1 3 Malicious Mischief 0 0 3 17 Vehicle Prowl 0 3 10 35 Theft (Under $750)1 2 1 10 Domestic Violence 0 0 0 1 Minor in Possession 0 0 0 0 Drug Violations 0 0 0 3 Poss Stolen Property 0 0 0 1 ***Other 0 0 1 5 Total 1 5 16 75 ***Order Violation; Telephone Harassment; ; Trespass Page 1 2014 MEDINA POLICE DEPARTMENT Monthly Activity Report City of Medina Dan Yourkoski, Acting Chief of Police AGENDA ITEM 7.2b Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 0 0 Robbery 0 0 0 0 0 Sexual Assault/Rape 0 0 0 0 0 Burglary (inc Attempt)2 1 0 0 3 Drug Violations 0 0 0 0 0 Fraud (ID Theft)2 2 9 4 17 Vehicle Prowl 0 0 1 0 1 Theft (over $750)0 0 0 0 0 Malicious Mischief 1 0 0 0 1 Arson 0 0 0 0 0 Auto/Boat Theft 0 0 0 0 0 Poss Stolen Property 0 0 1 2 3 Other 0 0 0 0 0 TOTAL 5 3 11 6 0 0 0 0 0 0 0 0 25 Misdeameanor Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 0 0 Malicious Mischief 0 0 0 0 0 Vehicle Prowl 1 2 0 0 3 Theft (Under $750)0 1 0 1 2 Domestic Violence 0 0 0 0 0 Minor in Possession 0 0 0 0 0 Drug Violations 0 0 0 0 0 Poss Stolen Property 0 0 0 0 0 Other 0 0 0 0 0 Total 1 3 0 1 0 0 0 0 0 0 0 0 5 Page 2 Dan Yourkoski, Acting Chief of Police 2014 MEDINA POLICE DEPARTMENT YEARLY ACTIVITY REPORT City of Medina AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY APRIL, 2014 FELONY CRIMES Stolen Property 2014-0001231 04/04/14 The Medina police cameras alerted a Medina officer of a stolen vehicle traveling westbound on NE 24th St from 84th Ave NE. The vehicle was located and the driver was contacted but it was later determined that the vehicle was not stolen. The license plates on the vehicle had been switched with another vehicle. The stolen plates were recovered and placed into found property. Fraud 2014-0001377 04/11/14 A Medina resident reported unknown suspect(s) attempted and succeeded in fraudulently applying for credit cards using the victim's name to approximately five different banks. All applications were applied online or through the telephone. Fraud 2014-0001472 04/16/14 Victim reported unknown person(s) filed a tax return with the IRS using personal information obtained from the Seattle Archdiocese which had been breached. The IRS is actively investigating the case. Fraud 2014-0001497 04/18/14 Victim attempted to file his tax return but was rejected because a return was already filed. The victim stated the information was stolen online and the IRS was notified. MISDEMEANOR CRIMES Theft 2014-0001197 04/01/14 E-lert #14-04 Around 9:30pm last night, April 1st, an unknown male entered a business located in the 8400 block of NE 12th St. The subject went behind the counter and grabbed approximately $40 worth of merchandise before fleeing on foot. Medina officers as well as officers from other local Police Departments responded to the area. A K9 track was initiated that proved to be unsuccessful. The suspect was described by witnesses as a black male and appears to have been picked up by a vehicle that was seen in the area. AGENDA ITEM 7.2b TOWN OF HUNTS POINT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY MAY, 2014 FELONY CRIMES Fraud 2014-0001196 04/01/14 MISDEMEANOR CRIMES No Misdemeanor incidents occurred during the month of May. AGENDA ITEM 7.2b AGENDA ITEM 7.2c CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.451.8197 (fax) www.medina-wa.gov MEMORANDUM To: City Council From: Robert J. Grumbach, AICP, Director of Development Services Date: May 12, 2014 Subject: Development Services Monthly Report The Development Services monthly report was not ready in time for the packet and will be distributed at the meeting. AGENDA ITEM 7.2d CITY OF MEDINA May 12, 2014 To: Mayor and City Council From: Nancy Adams, Director of Finance Re: April 2014 Financial Reporting The April 2014 Reporting includes: • April 2014 AP Check Register Activity Detail • April YTD 2014 Revenue & Expense Summary • 2014 Cash Activity Report – Q1 Key Items for April YTD include: GENERAL FUND Revenue: • Property Tax is at $820K as of April. Property Tax is not deposited into our account until April/May timeframe. • Sales Tax Revenues are at $346K as of April, which is slightly higher than budget. Annualized, the trend would give us $1.038M in Sales Tax for the year vs annual budget of $920K. • Building Permit Revenue is slightly low for April YTD, at ($36K) under annual trend for permits. • Intergovernmental Revenue includes Revenue of $8K for Emergency Preparedness that was carryover into 2014 (Forecasted in 2013 and not included in 2014 Budget). We have received one quarterly payment from Hunts Point for Police contract. 2nd payment should arrive in May. • Planning and Development Revenue is at $92K as of April, slightly lower than YTD Budget. • We received Facilities Lease Revenue of $19K in April. Expense: • Executive YTD includes a January settlement payment per agreement. • Finance pays 2014 annual WCIA Insurance Liability premium in January $129K. Finance is $11K higher than YTD Budget, due to $3K in 2012 Audit Fees (Auditor’s completed the 2012 Audit in January 2014) and $8K in IT Equipment and Services. • Police: Reminder that the Police Chief salary is budgeted for the period of April – December 2014. We are still operating with one Police Officer vacancy. • Development Expense is slightly lower than budget, due to timing of vendor invoices. CAPITAL FUND Revenue: • Real Estate Excise Taxes are $260K as of April YTD, which is slightly higher than April YTD Budget. Annualized the trend would be $780K in REET vs an annual budget of $744K. Expense: • Capital project expenditures are $283K as of April YTD, primarily related to Public Works Shop Improvements. • Note: Carry forward funds for 2013 for PW Shop Budget will need a 2014 Budget Amendment to account for the total approved budget for the Shop Project and unspent 2013 funds. 2013 Annual Report/Audit The 2013 Annual Report was submitted in April. The Washington State Audit will be scheduled for the July/August timeframe. City of Medina Revenue & Expense Summary April 2014 REVENUE: April ACTUAL April YTD ACTUAL 2014 April YTD BUDGET 2014 ANNUAL BUDGET % of Budget Total BUDGET REMAINING General Fund Property Tax $630,520 $820,048 $636,857 $2,547,429 32.19%$1,727,381 Sales Tax $84,427 $346,301 $306,667 $920,000 37.64%$573,699 Criminal Justice $4,989 $22,653 $21,333 $64,000 35.40%$41,347 B & O Tax: Utility & Franchise Fee $119,979 $251,963 $227,622 $455,244 55.35%$203,281 Leasehold Excise Tax $417 $417 $0 $3,640 0.00%$3,223 Licenses & Permits $25,327 $136,543 $173,302 $519,906 26.26%$383,363 Intergovernmental $5,194 $76,474 $91,674 $326,323 23.44%$249,849 Planning & Development, Passport $34,069 $94,444 $87,000 $348,000 27.14%$253,556 Fines, Penalties, Traffic Infr.$2,482 $11,473 $15,000 $60,000 19.12%$48,527 Misc. Invest. Facility Leases $19,456 $24,264 $20,633 $74,733 32.47%$50,469 Other Revenue $2,354 $2,354 $0 $2,500 0.00%$146 General Fund Total $929,214 $1,786,934 $1,580,088 $5,321,775 33.58% $3,534,841 Street Fund $4,304 $19,094 $28,250 $113,000 16.90%$93,906 Street Fund Transfers In $22,500 $90,000 $90,000 $270,000 33.33%$180,000 Tree Fund $2,200 $2,200 $0 $0 0.00%($2,200)Capital Fund $78,576 $261,978 $132,620 $815,173 32.14%$553,195Total (All Funds)$1,014,294 $2,070,206 $1,740,959 $6,249,948 33.12% $4,179,742 Total (All Funds) Transfers In $22,500 $90,000 $67,500 $270,000 33.33%$180,000 EXPENDITURES:April ACTUAL April YTD ACTUAL 2014 April YTD BUDGET 2014 ANNUAL BUDGET % of Budget Total BUDGET REMAININGGeneral Fund Legislative $239 $11,267 $11,600 $33,700 33.43%$22,433 Municipal Court $4,145 $16,185 $26,000 $78,000 20.75%$61,815 Executive $16,245 $144,224 $145,440 $277,314 52.01%$133,090 Finance $31,156 $259,325 $247,142 $492,060 52.70%$232,735 Legal $7,215 $36,041 $63,333 $190,000 18.97%$153,959 Central Services $22,293 $92,528 $96,109 $288,326 32.09%$195,798 Intergovernmental $3,223 $12,352 $21,018 $26,273 47.01%$13,921 Police Operations $137,195 $539,417 $605,395 $1,978,186 27.27%$1,438,769 Fire & Medical Aid $325,652 $325,652 $325,652 $651,304 50.00%$325,652 Emergency Prep.$3,101 $12,577 $14,317 $42,950 29.28%$30,373 Development & Planning $56,530 $201,065 $262,992 $788,976 25.48%$587,911 Recreational Services $0 $0 $0 $33,950 0.00%$33,950 Parks $29,985 $123,752 $142,399 $427,197 28.97%$303,445 General Fund Total $636,979 $1,774,384 $1,961,397 $5,308,237 33.43% $3,533,853Street Fund $28,307 $108,056 $113,204 $339,613 31.82%$231,557Tree Fund $0 $433 $0 $0 0.00%($433)Capital Fund $93,662 $282,601 $319,058 $957,173 29.52%$674,572 Capital Fund Transfers Out $22,500 $90,000 $90,000 $270,000 33.33%$180,000 Total (All Funds)$758,948 $2,165,475 $2,393,659 $6,605,023 32.79%$4,439,548 Total (All Funds) Transfers Out $22,500 $90,000 $90,000 $270,000 33.33%$180,000 TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS Beginning Year: 1/1/2014 Period Ending: 4/30/2014 WA ST INV POOL 4,766,829$ WA ST INV POOL 4,268,663$ CHECKING 828,813 CHECKING 1,209,828 5,595,642$ 5,478,491$ AGENDA ITEM 7.2e CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov May 12, 2014 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report MAY AND JUNE PUBLIC MEETINGS AND EVENTS Event Date Time Location Park Board Meeting May 19 5:00 pm Medina City Hall Picnic Shelter Ribbon Cutting Ceremony May 24 11:00 am Medina Park Memorial Day Holiday – City Hall Closed May 26 Planning Commission Meeting May 27 6:00 pm Medina City Hall City Council Meeting June 9 6:30 pm Medina City Hall Park Board Meeting June 16 5:00 pm Medina City Hall Hearing Examiner Meeting – TENTATIVE June 18 5:30 pm Medina City Hall City Council Study Session June 23 6:30 pm Medina City Hall Planning Commission Meeting June 24 6:00 pm Medina City Hall Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City’s website. CIVIC ENGAGEMENT OPPORTUNITIES The City has positions with partial terms available now: Please consider serving your community and encourage your friends and neighbors to apply too! Board/Commission Position (Full or Partial Term) Term Period Medina Civil Service Commission Position 1 Available Now & Expires 06/30/2017 Medina Civil Service Commission Position 2 Available Now & Expires 06/30/2015 COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of March, the City issued 30 bulletins amounting to a total of 16,108 bulletins delivered to subscribers; approximately 22.7% were opened. See Attachment 1. As of April 30, the City had 2,745 subscribers (change in total subscribers +45), with a combined total of 20,567 subscriptions (change in total subscriptions +883). Website Hits: The attached report identifies popular hits on the City’s website pages during the month of April. See Attachment 2. AGENDA ITEM 7.2e RECORDS REQUESTS As of April 30, 55 public records requests have been received by central services. See Attachment 3. PASSPORTS During the month of April, 14 passport applications were processed at City Hall, totaling 68 for the year. The City accepts applications by appointment only between 9 am and 3:30 pm daily. GET CONNECTED! STAY INFORMED! SIGN UP FOR MEDINA E-NOTICES. RECEIVE THE CITY UPDATES YOU WANT, DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program. Bulletins Developed Total Recipients Total Delivered Unique Email Opens Unique Email Open Rate Wireless Recipients April, 2014 30 16,404 16,108 2,690 22.70%3,503 March, 2014 35 19,949 19,246 3,554 24.70%3,977 February, 2014 25 16,963 16,629 3,010 24.00%3,491 January, 2014 22 12,228 11,963 2,221 24.30%2,320 December, 2013 11 7,057 6,942 1,278 23.60%1,243 November, 2013 26 11,322 11,149 2,040 23.30%1,821 October, 2013 29 15,779 15,504 2,776 22.60%2,558 September, 2013 22 11,671 11,143 1,916 22.10%2,051 August, 2013 17 8,563 8,212 1,620 23.30%934 July, 2013 32 13,584 13,110 2,435 22.20%1,554 June, 2013 37 11,705 11,452 1,925 20.40%1,380 May, 2013 34 15,114 14,806 2,729 22.00%1,604 April, 2013 30 12,668 12,456 2,325 22.10%1,271 March, 2013 35 18,594 18,194 3,483 22.50%1,835 February, 2013 23 7,010 6,887 1,111 19.10%653 January, 2013 31 12,230 11,989 2,516 24.20%956 December, 2012 21 7,912 7,787 1,507 22.10%520 November, 2012 42 13,812 13,652 2,597 21.80%829 October, 2012 36 10,397 10,342 1,964 20.10%585 September, 2012 30 10,679 10,616 2,235 22.40%625 August, 2012 30 11,127 11,097 19.00%556 Date Sent Top 10 Most Read Bulletins During April Emails Opened Email Open Rate 04/01/2014 08:00 AM PST 344 24% 04/02/2014 08:22 AM PST 280 20% 04/02/2014 09:02 AM PST 331 25% 04/02/2014 10:55 AM PST 547 27% 04/02/2014 11:20 AM PST 371 22% 04/08/2014 07:34 AM PST 369 21% 04/08/2014 01:41 PM PST 310 24% 04/11/2014 10:23 AM PST 163 26% 04/11/2014 02:04 PM PST 356 24% 04/16/2014 04:06 PM PST 262 23% Free Boater Safety Class! Comparisons: Volunteers Needed in Medina! Reminder: Celebrate Arbor Day - Wednesday April 9th REMINDER: 92nd Ave NE eastbound transit stop and SR 520 on-and-off ramps CLOSED Friday 4/9 to Monday 4/7 Medina Police Department Shredder Day REMINDER: Easter Egg Hunt in Medina Park on Saturday, April 19th Additional Night Work Shift in Medina Begins April 9 April 14, 2014 City Council Agenda Packet SR-520 Project Closures April 11 - 14 Westbound SR 520 Closed Thursday Night Starting at 11:00 PM ATTACHMENT 1 04/01/2014 - 04/30/2014 Top 20 Page Views by Section Top 20 Unique IPs by Section Section Page Views Percent of Total Section Unique IPs Percent of Total IPs Default Home Page 3,865 34.81 Default Home Page 1,738 27.89 Employment 791 7.12 Events 310 4.98 Events 545 4.91 Police 295 4.73 Police 492 4.43 Employment 216 3.47 Search Results 387 3.49 Parks 201 3.23 Development Services 354 3.19 Development Services 193 3.1 History 299 2.69 FAQs 192 3.08 Employment 271 2.44 Employment 184 2.95 Parks 266 2.4 History 165 2.65 FAQs 233 2.1 Search Results 154 2.47 City Council 204 1.84 City Council 144 2.31 Shoreline Master Program 200 1.8 Services Directory 134 2.15 Services Directory 192 1.73 City Departments 125 2.01 City Departments 174 1.57 Helpful Links 109 1.75 Documents 168 1.51 Documents 99 1.59 Park Board 158 1.42 Park Board 89 1.43 Helpful Links 158 1.42 Capital and Transportation Improvement Plans 77 1.24 Public Works 100 0.09 Public Works 68 1.09 Feedback Form 96 0.86 Shoreline Master Program 66 1.06 Civil Service Commission 84 0.76 City Manager's Office 60 0.96 Total Page Views During Period 9,037 Total Unique Views During Period 4,619 ATTACHMENT 2 04/01/2014 - 04/30/2014 RECORD NUMBER DATE RECEIVED REQUESTOR REQUEST DESCRIPTION LIST OF RECORDS COPIED DATE E-MAILED, MAILED, FAXED OR PICKED-UP BY REQUESTOR 2014-1 1/2/2014 Mioa Zhang 2615 78th Ave. NE Medina, WA (510) 219-1486 Grade determination and construction plans for: 2457 78th Ave NE; 2058 78th Ave NE; 7620 NE 32nd St 1/9/14 plans sent to Wide Format 1/14/14 requestor picked up his copy. PRR Completed. 2014-2 1/8/2014 Paul Silva - 13520 100th Ave NE #160 Kirkland, WA 98034 Recently issued Building Permits N/A 1/8/2014 CITY OF MEDINA PENDING PUBLIC RECORDS REQUEST LOG ATTACHMENT 3 2014-3 1/6/2014 Allan Bakalian 4020 L. Washington Blvd. NE, Ste 100 Kirkland, WA 98033 (425) 822-1760 (1) All files, correspondence, emails, reports, permits, variances, approvals, authorizations, orders, or any related occupation, use or zoning determinations since the City's incorporation for property addressed 816 Evergreen Point Road (2) All reports, proposals, correspondence (including emails) by or for the City which discuss, recommend, propose or evaluate the past, current and future zoning and zoning map revisions for the 816 Evergreen Point Road (Post Offic) property since 2012 plans/permits sent to wideformat for coping 1/22/14-requestor picked up copies and paid. Request not completed yet. 2014-4 1/9/2014 Carrion, Hugo (Rhodes Architecture + Light 4218 SW Alaska St., Ste G Seattle, WA 98116 (206) 940-4736 hcarrionberru@gmail.com Our client recently purchased this property. The house was built on 1962. I would like to access the permit documents: permit drawings and permit files, and all permit records pertinent to the existing residence. Property Addressed: 625 84th Ave NE 10 pages copied 1/10/14-emailed requestor/1/16/14 complete 2014-5 1/10/2014 Chris Koh - 4223 12th Ave NE Seattle, WA 98105 (206) 633- 0424 chrisk@colorealestate.com South retaining wall of Orlovski project: 2633 78th Ave NE, abutting property line N/A 1/10/14 - requestor was a walkin-plans viewed-request complete. 2014-6 1/21/2014 Jim Sander - 20018 NE 50th St Redmond, WA 98053 425-766- 1647 Storm Drain plan and tie in @ Evergreen Pt Rd: Property Address: 2611 Evergreen Pt Rd 1 page 1/21 storage search.1/24 complete 2014-7 1/22/2014 Kitty Ballard - 11100 Main St #200, Bellevue, WA 98004 Recently issued Building Permits 43 pages Will return 1/23 to pay/pick up. Complete ATTACHMENT 3 2014-8 1/22/2014 Richard Euerle - 14582 172nd Dr, Ste S, Monroe, WA 98273 Recently issued Building Permits N/A Completed 2014-9 1/24/2014 Sathya Venkatapathy - 1031 Lake Washington Blvd NE, Medina, WA 98039 847-477- 6124 Info or plans on drain lines and sewer for property at 619 84th Ave NE 1/21/14 request for storage search. 1/28 emailed requestor. 1/29/14 - Complete 2014-10 2/4/2014 Paul Silva - 13520 100th Ave NE #160 Kirkland, WA 98034 Recently issued Building Permits N/A Completed 2014-11 2/4/2014 Hwa Park - 8901 Groat Pt Dr, Medina, WA 98039 Any property records for 8901 Groat Pt Dr N/A 2/5/14 Requested storage search.2/5 sent requestor email.2/10 called requestor-they forgot-said they would be in 2/10 or 2/11. 2/24/14 - completed 2014-12 2/7/2014 Bruce Blyton - 911 5th Ave, Suite 100, Kirkland, WA 98033 Building, Clearing, Grading, Land us Permits for property address 2403 EPR N/A 2/7/14 requested storage search.2/11 requestor came in- there maybe more records-pending. 2/13 requestor came in & reviewed records- completed. 2014-13 2/18/2014 Brian Hughes - 11100 Main St #201, Bellevue, WA 98004 Narrative for 8650 NE 7th St & 7635 NE 12th St N/A Emailed-complete 2014-14 2/18/2014 Sam Biddle - 700 112th Ave NE, Bellevue, WA 98004 425- 446-1600 Any property records for 450 & 456 Overlake Dr E, Medina storage search-2/19/14 called requestor-he said he would be in soon to review. 2/26/14 completed. 2014-15 2/19/2014 Steve Kern - 46 Etruria St #200, Seattle Documents for 2403 EPR N/A Reviewed-complete 2014-16 2/19/2014 Paul Silva - 13520 100th Ave NE #160 Kirkland, WA 98034 Recently issued Building Permits N/A Reviewed-complete 2014-17 2/18/2014 Rob Nichelson - 11040 Main St Suite 200, Bellevue, WA 98004 Records for 2841 EPR Maps-24x36 Completed ATTACHMENT 3 2014-18 2/25/2014 Weining Wen - wenwn@yahoo.com Architecture, structure and civil drawings for 822 Evergreen Point Rd 2/26/14 - nothing on site-PW making off site check. 3/3 requestor reviewed documents and requested copies- sent to wide formate.3/4-emailed requestor copies ready for pick up.3/4 complete. 2014-19 2/27/2014 Kristine Cole - 1222 Carpenter Rd Se A-1, Lacey, WA (360)589-7720 Certified payroll reports from Rod McConkey Construction LLC and Christensen Inc General Contractor for Maintenance Building Addition project- Contract #E512.Completed 2014-20 3/4/2014 Alan Hammons - 2441 Evergreen PT Rd, Medina 98039 Copy of Notice & SEPA Checklist Checklist/Notice Completed 2014-21 3/4/2014 Trish May - 3630 Evergreen Pt Rd, Medina 425-765-4792 Building Permit & Plans for 3640 EPR 3/4/14 - Reviewed building permits but plans not here-made request for off site storage search. 3/7 - Plans located w/builder. Called requestor.312 - complete. 2014-22 3/5/2014 Paul Silva - 13520 100th Ave NE #160 Kirkland, WA 98034 Recently issued Building Permits Completed 2014-23 3/11/2013 Emma Williams - 8106 Overlake Dr W, Medina 425- 829-5955 All building records for 8106 Overlake Dr W Plans 3/12/14 - asked public works to check off sight storgae.3/13/14-Files found at storage. Called requestor and left vm to let her know. Complete 2014-24 3/10/2014 Joe & Alice Meisenheimer - 2459 78th Ave NE Completed ATTACHMENT 3 2014-25 3/7/2014 Bruce Blyton - 911 5th Ave, Suite 100, Kirkland, WA 98033 Building permit records, geotechnical reports, critical area reports for 2611 Evergreen Point Rd Completed 2014-26 3/13/2014 Mark Batson - 1423 E 29th St, Suite 215, Tacoma 98404 253- 508-8842 Permits & Palns for 3225 Evergreen Pt Rd records found at off site storage-called requestor.3/19/14 reviewed & complete. 2014-27 3/14/2014 Samuel Meyler - PO Box 777, Redmond 425-881-3680 Permits for 2633 78th Ave NE 3/17/14 - records found at City Hall-emailed requestor.3/19/14 - called, lvm. 3/27 - called, requestor said no longer needed to review. ATTACHMENT 3 2014-28 3/13/2014 Jeffrey Chen - 3241 NE 104th St, Seattle, WA 98125 206-522- 6905 Review and copy any documents in Dan Yourkoski's personnel file from 1/2009 to 4/2010 which has Jeff Chen as the aurthor of any documetns within his personnel file. Specifically looking for letter of reprimand on/about jan/feb 2010. Also require the meta data on that memo/letter of reprimand. 4/22 Request amended to: From January 2010 to April 2010 I ask you to produce all electronic meta data from the following electronic folder: /Documents and Settings/jeffc.MEDINA-WA/My Documents/captain/jeffc/Medina P.D/Investigations/Internal Affairs If the physical file has been destroyed, please provide me a copy of the destruction log of when and who destroyed the file. Let me amend my third paragraph to say: I ask you to produce all electronic DOCUMENTS and meta data for each document from the following electronic folder... One Memo Dated 1/22/10 found on hard- drive including metadata Emailed response and (1) document/memo dated 1/22/10 on 4/18. Requestor emailed on 4/18 that document sent was not the right one and requested an additional search. Emailed response to requestor on 4/21 - no other record exists pertaining to request. Requestor emailed on 4/22 to amend his request for additional documents. 2014-29 3/13/2014 Kathy Swan - Pacific NW Regional Council of Carpenters - 25120 Pacific Hwy S, Suite 200, Kent, WA 98032 253-945-8800 Maintenance Building Addition: E 512: Rod McConkey Construction - Payroll records for dates from 12/2/13 thru 3/7/14. Include with the records any applicable 4 10 agreements 13 Records of Certified Payroll records provided by Rod McConkey Construction.4/17/2014 via email ATTACHMENT 3 2014-30 3/19/2014 Jeffrey Chen - 3241 NE 104th St, Seattle, WA 98125 206-522- 6905 All Police Department staff meeting Minutes that Linda Crum prepared, wrote, recorded, scribed on legal yellow paper and or then transcribed Memos for Chief Chen from 2004 - 2010. reviewed - file copied by requestor - 3/31/14 sent requestor all available Minutes and Agendas in orginal form which includes the Metadata per email request on 3/26/14 complete 2014-31 3/20/2014 Paul Silva - 13520 100th Ave NE #160 Kirkland, WA 98034 Recently issued Building Permits reviewed-complete. 2014-32 3/17/2014 Douglas Obie - 555 116th Ave NE #233, Bellevue, WA 98004 File for 605 Evergreen Pt Rd 3/19/14 - offsite storage request-file received-complete 2014-33 3/24/2014 Joseph Wu - PO Box 33628, Seattle. WA 98133 Plans & Structural Calculations for 826 84th Ave NE 3/24/14 - complete 2014-34 3/26/2014 Hong Xu - 22171 NE 93rd St, Redmond, WA 98053 Blue prints, survey, design, soil grade for 3317 Evergreen Pt RD 3/28/14 - complete 2014-35 3/31/2014 Ken Khorarni - 11661 SE 1st St, Bellevue, WA 98005 Storm Design for SFR 511 82nd Ave NE 3/31/14 - complete 2014-36 4/1/2014 Barbara Hulit - Michelle-8826 NE 2nd Pl, Medina, 98039 425- 761-5802 Property survey and building records for 8826 2nd Pl Plans 4/1/14-PW to check off site storage. 4/4-I called michell to let her know they are still searching for records off site. 4/7/14 I called michelle to let her know that records were found and she can come in to review.4/14/14- reviewed-copies made.complete. ATTACHMENT 3 2014-37 3-Apr Marin-Exteriorscapes - 10017 Greenwood Ave N, Seattle, WA 98133 206-517-2650 2009 Permit - 2033 Evergreen Pt Rd, Medina Finding Fact Conclusions, Hydraulic Permits,Army corps of engineers correspondences, endgared species act checklist, plans. 4/3/14-asked PW to check off site storage. Records were found. 4/4/14-emailed requestor letting them know records were available to view.4/18/14-records reviewed, copies made. Emailed requstor that copies ready. 4/23/14-called requestor-lft vm that copies are ready for p/u.4/24/14-paid- complete. 2014-38 4/9/2014 Brendan Cronin - JC Enterprises 1489 130th Ave NE, Bellevue, WA 98005 425- 445-7520 Records for 2615 Evergreen Pt Rd, Medina PW searched of site storage-records were found. Called requestor. He said he would be in 4/10/14 to review. Complete. 2014-39 4/15/2014 Chris Koh - 2621 78th Ave NE, Medina, WA 98039 206-228- 2646 Survey, inspection notes Aug 2013 to end of year for property address 2633 78th Ave NE plans, revisions, correspondences. 4/15/14-one file found at City Hall-also asked PW to check storage.4/17/14- reviewed.copies requested-4/18/14- requestor wanted to see if PW finds anything in storage.4/18 files found in storage-called requestor-he will be in Friday 4/25 to review.Complete 2014-40 4/3/2014 Paul Silva - 13520 100th Ave NE #160 Kirkland, WA 98034 Recently issued Building Permits Completed 2014-41 4/16/2014 Paul Silva - 13520 100th Ave NE #160 Kirkland, WA 98034 Recently issued Building Permits Completed ATTACHMENT 3 2014-42 4/16/2014 Manging Li - 12507 Bel-Red Rd, Bellevue, WA 98036 425- 773-6966 Construction Records for 3317 Evergreen Pt Rd 4/16/14 No records at City Hal-asked PW to check off site storage.4/17/14files found at storage. called requestor. She said she would be in 4/18 or 4/21 to review. 4/2314- called requestor-says she no longer needs to review the file. complete 2014-43 4/17/2014 Kent Ackerman-Blue Rise Global 16695 Redmond Way #1434, Redmond, WA 98052 360-325-1227 GEO & any & all reports on file for 2841 Evergreen Pt 4/17/14-no reords at City Hall. Asked PW to check off site storage. 4/18-records found- requestor will be in 4/23 to review.f 4/23 requestor came in- wanted the whole file copied-several hundred pages-sent to wideformate for coping.4/24/14 paid and complete. 2014-44 4/16/2014 Tim Graham - Hanson Baker Ludlow - 2229 112th Ave NE #200, Bellevue, WA 98004 425- 454-3374 All building permit records issued to Collin & Letricia Carpenter- 1432 Evegreen Pt Rd all building permits & correspondences Records found at City Hall - Also asked PW to check off site.Requestor came in 4/21 and reviewed files. Copies made. 4/21/14 lft vm for requestor advising copies ready and total due is $15.60. 5/5/14 paid & complete. ATTACHMENT 3 2014-45 4/21/2014 Jeffrey Chen - 3241 NE 104th St, Seattle, WA 98125 206-522- 6905 All documents associated with Medina Internal Affairs Investigation 10-01 against Dan Yourkoski None 4/21/2014 - no records exist - complete 2014-46 4/21/2014 Tobey Bryant - 8422 Ridge Rd, Medina, WA 98039 425-453- 7925 Permit on gate being built at 8400 Ridge Rd None 4/21/14-no records found-complete 2014-47 4/18/2014 Robin Parsons - 2340 108th Ave SE, Bellevue, WA 98004 206-769-8392 Site plan/Elevations for 904 88th Ave NE 4/21/14-no file at City Hall-aksed PW to check off site storage. 4/24/14-file found. Called requestor. She will come in 4/24/14 to review.5/5/14 called requestor again. She says she will be in today, 5/5 to review.5/5/14 - Complete. 2014-48 4/23/2014 Mark Hume - 36501 SE 27th St, Fall City, WA 98024 425-505- 8488 Building Permits & Survey documentations for 8400 Ridge Rd permit 4/24/14 - complete 2014-49 4/23/2014 Mark Nelson - 1233 Evergreen Pt Rd, Medina, WA 425-454- 7704 Site plan including lot coverage & impervious surface calculations for 515 Upland 4/23/14-no records at City Hall. Requested PW to search off site storage. 4/24/14-files found in storage. Requestor reviewed. Complete. 2014-50 4/28/2014 Li-Whei Palevich - 405 84th Ave NE, Medina, WA 98039 425-780-6805 Permits/Variance from 1976 thru 1979 for 405 84th Ave NE, Medina 4/28/14 Asked PW to check off site storgae. 5/2 records found off site storage-sent requestor email. 5/5/14 called requestor-left vm that records were here. ATTACHMENT 3 2014-51 4/29/2014 Jim Bergstrom - 4232 196th St SW, Lynnwood 206-354-8719 Copy of Site Plan for 830 84th Ave NE 4/29/14 Applicant borrowed copy of site plan he submitted for PL-14-013 and returned. Complete. 2014-52 4/28/2014 Nori - norir @ caprenos.com permit at 8751 Overlake Dr W 4/28/14 Requestor left vm-dg responed via email. complete. 2014-53 4/29/2014 Amanda Butler-Coldwell Banker Bain - 150 Bellevue Way SE, Bellevue, WA 98004 425-450- 5208 Floor Plans for 8847 NE 2nd Pl, Medina 4 pages of plans 4/29/14 Requestor wanted 4 pages of the plans copied-sent to wideformat.5/2 complete. 2014-54 4/29/2014 Cindy Spengler - 7804 NE 12th St, Medina, WA 98039 425-417- 1197 Tree Removal Plan for 7808 NE 12th St plans Completed 2014-55 4/30/2014 Paul Silva - 13520 100th Ave NE #160 Kirkland, WA 98034 Recently issued Building Permits Completed ATTACHMENT 3 CITY OF MEDINA 501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144 TELEPHONE 425-233-6400 | www.medina-wa.gov May 12, 2014 To: Mayor and City Council Via: Michael Sauerwein, City Manager From: Joe Willis Sr., Director of Public Works Subject: April 2014 Public Works Report 1. Landscape planter revisions in the 600 block of Evergreen Point Road were completed by Combined Construction. The work included removal of the extruded planter curbs, widening of the planters, installation of landscape edging and new topsoil, replacement of the concrete wheel stops with black rubber wheel stops, and grinding off the painted parking space lines. Removal of Extruded Curbs and Enlargement of Planters The cost for this work is $17,670. By agreement with the owners, they will individually provide irrigation to the planters, landscape the planters, and be responsible for their maintenance. During the curb removal and excavation of the planter in front of #605 Evergreen Point Road, asphalt was discovered underneath the planter with a depth of approximately 12-inches. Since removal of the over depth asphalt was deemed to be too difficult, I negotiated with the fronting owner to asphalt over the planter area and place landscape rocks in the former planter area. The owner will place planted containers between the rocks to provide a landscaped appearance for the area. AGENDA ITEM 7.2f Widened Planters with Edging Placement of Topsoil 2. The Director of Public Works packaged the asphalt street overlays for 2014 with the Evergreen Point Road sidewalk improvements to obtain more cost effective bids. The sidewalk modifications are designed to meander the sidewalk around eight power poles north of the post office that are currently in the walkway. The Council reviewed portions of this project on March 24th during a walking tour. Five bids were received for the project on May 6th. The lowest street overlay bid of $237,230 was submitted by Watson Asphalt Paving. The lowest sidewalk bid of $34,945 was submitted by Combined Construction. The lowest combined bid for both schedules was submitted by Lakeridge Paving at $295,661. The bid tabulation is attached. Award of the project is scheduled for June 9th. AGENDA ITEM 7.2f Concept renderings for the sidewalk modification locations will be shared with the residents along Evergreen Point Road prior to the work. Notices of the project along with the consultant’s renderings for the individual sidewalk modification locations will be mailed to the residents along Evergreen Point Road from NE 8th to NE 18th Street this month. A post card mailing is also being developed to be sent to all Medina households to notify them of the project. The post card will direct them to City web page to view the consultant’s renderings. 3. The Public Works Shop Building Addition construction by Rob McConkey Construction is still waiting for issuance of the Bellevue Utilities Permit for installation of the fire service line to the building. In addition, during the electrical service work on the shop addition it was determined that the existing building electrical panel loads need to be balanced with the new addition’s electrical panel load. The Change Order amount for this work is $2,966. The architect has offered a credit to the City $1,137 as a partial offset to this added cost since he feels partially responsible for the design error in the original contract plans. 4. Temporary fencing for installation along the top of the shoreline rock revetment at Medina Beach Park has been received. The four foot high fencing is green mesh fabric with a yellow top band and five foot spaced PVC support posts. The fencing appearance is like those seen around many softball outfields. The Public Works crew will be installing the fencing this month. The public works crew has been preparing the parks for the summer season; turning on the irrigation systems, mowing, trimming, weeding, etc. “Windsong” sculpture will be suspended in the center of the new picnic shelter and picnic tables will be placed in the shelter prior to the ribbon cutting ceremony scheduled for May 24th at 11 AM. In honor of Memorial Day, the crew will install flags on City Hall and at Five Corners in Medina Park. Water treatment application was applied to the Medina Park ponds to control the algae growth that appears each year in the ponds during warm weather. The treatment is 100% natural and not harmfull to plants, animals, or humans. The treatment works by consuming excess nutrients (nitrogen and phosphorous) in the ponds. SIGN UP FOR MEDINA E-NOTICES. RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program. AGENDA ITEM 7.2f 5/6/2014 Bidder ENGINEERS ESTIMATE Lakeridge Paving Compa Road Construction NW Northshore Paving Watson Asphalt Paving Co Combined Construction &PO Box 8500 PO Box 188 PO Box 1813 19220 NE Union Hill Road 4493 Russell Road Ste G Address Covington, WA 98042 Renton, WA 98057 Bothell, WA 98041 Redmond, WA 98053 Mukilteo, WA 98275 OWNER:CITY OF MEDINA, WASHINGTON PROJECT:2014 ASPHALT PAVEMENT OVERLAYS and Bid N/A 5% of Bid 5% of Bid 5% of Bid 5% of Bid 5% of BidEVERGREEN POINT ROAD SIDEWALK IMPROVEMENT Security OPENING:May 6, 2014 CERTIFIED:May 6, 2014 Complete In: ITEM DESCRIPTION Approx. Qty Unit Bid Amount Unit Bid Amount Unit Bid Amount Unit Bid Amount Unit Bid Amount Unit Bid Amount ASPHALT PAVEMENT OVERLAYS 1 MOBILIZATION 1 LS $20,000.00 $20,000.00 $19,500.00 $19,500.00 $28,000.00 $28,000.00 $18,330.00 $18,330.00 $22,600.00 $22,600.00 $0.00 2 PROJECT TEMPORARY TRAFFIC CONTROL 1 LS $12,000.00 $12,000.00 $22,000.00 $22,000.00 $12,000.00 $12,000.00 $13,975.00 $13,975.00 $17,200.00 $17,200.00 $0.00 3 ASPHALT PLANING 2100 SY $6.00 $12,600.00 $5.50 $11,550.00 $8.00 $16,800.00 $6.11 $12,831.00 $6.50 $13,650.00 $0.00 4 HMA CLASS 1/2-INCH PG 64-22 PATCHING 120 TONS $125.00 $15,000.00 $125.00 $15,000.00 $160.00 $19,200.00 $202.65 $24,318.00 $90.00 $10,800.00 $0.00 5 CRUSHED ROCK 220 TONS $45.00 $9,900.00 $37.00 $8,140.00 $60.00 $13,200.00 $65.50 $14,410.00 $53.00 $11,660.00 $0.00 6 HMA CLASS 1/2-INCH PG 64-22 OVERLAY 1100 TONS $100.00 $110,000.00 $98.00 $107,800.00 $120.00 $132,000.00 $97.88 $107,668.00 $90.00 $99,000.00 $0.00 7 ADJUST MANHOLE FRAME AND COVER 13 EA $400.00 $5,200.00 $400.00 $5,200.00 $650.00 $8,450.00 $450.00 $5,850.00 $400.00 $5,200.00 $0.00 8 ADJUST CATCH BASIN FRAME & GRATE 16 EA $400.00 $6,400.00 $400.00 $6,400.00 $600.00 $9,600.00 $400.00 $6,400.00 $400.00 $6,400.00 $0.00 9 ADJUST VALVE BOX OR MONUMENT CASE 18 EA $350.00 $6,300.00 $300.00 $5,400.00 $400.00 $7,200.00 $275.00 $4,950.00 $300.00 $5,400.00 $0.00 10 12" PLASTIC STOP BAR 440 LF $6.00 $2,640.00 $5.00 $2,200.00 $5.50 $2,420.00 $6.00 $2,640.00 $5.00 $2,200.00 $0.00 11 NEW CATCH BASIN WITH VANE GRATE & FRAME 4 EA $1,500.00 $6,000.00 $1,900.00 $7,600.00 $1,300.00 $5,200.00 $1,850.00 $7,400.00 $2,200.00 $8,800.00 $0.00 12 12-INCH DIAMETER STROM DRAIN 340 LF $70.00 $23,800.00 $70.00 $23,800.00 $100.00 $34,000.00 $71.85 $24,429.00 $73.00 $24,820.00 $0.00 13 STREET IMPROVEMENT EDGE RESTORATION 1 LS $5,000.00 $5,000.00 $4,500.00 $4,500.00 $5,000.00 $5,000.00 $4,275.00 $4,275.00 $9,500.00 $9,500.00 $0.00 TOTAL BID PRICE: ASPHALT PAVEMENT OVERLAYS $234,840.00 $239,090.00 $293,070.00 $247,476.00 $237,230.00 NO BID $0.00 EVERGREEN POINT ROAD SIDEWALK IMPROVEMENT 1 MOBILIZATION 1 LS $4,500.00 $4,500.00 $6,800.00 $6,800.00 $8,300.00 $8,300.00 $4,555.00 $4,555.00 $8,600.00 $8,600.00 $2,500.00 $2,500.00 2 PROJECT TEMPORARY TRAFFIC CONTROL 1 LS $4,000.00 $4,000.00 $7,600.00 $7,600.00 $8,000.00 $8,000.00 $3,975.00 $3,975.00 $13,400.00 $13,400.00 $5,000.00 $5,000.00 3 PAVEMENT CURB AND SIDEWALK REMOVAL 275 SY $15.00 $4,125.00 $21.00 $5,775.00 $34.00 $9,350.00 $23.00 $6,325.00 $25.00 $6,875.00 $25.00 $6,875.00 4 HMA CLASS 1/2-INCH PG 64-22 60 TONS $115.00 $6,900.00 $140.00 $8,400.00 $160.00 $9,600.00 $176.15 $10,569.00 $90.00 $5,400.00 $120.00 $7,200.00 5 SAW CUTTING 470 LF $4.00 $1,880.00 $4.00 $1,880.00 $3.00 $1,410.00 $4.25 $1,997.50 $4.50 $2,115.00 $2.00 $940.00 6 MONOLITHIC CEMENT CONCRETE CURB & SIDEWALK 151 SY $85.00 $12,835.00 $78.00 $11,778.00 $130.00 $19,630.00 $85.60 $12,925.60 $100.00 $15,100.00 $40.00 $6,040.00 7 CEMENT CONCRETE DRIVEWAY ENTRANCE 62 SY $115.00 $7,130.00 $131.00 $8,122.00 $160.00 $9,920.00 $144.00 $8,928.00 $145.00 $8,990.00 $45.00 $2,790.00 8 LANDSCAPING 1 LS $6,000.00 $6,000.00 $4,300.00 $4,300.00 $4,500.00 $4,500.00 $5,000.00 $5,000.00 $5,000.00 $5,000.00 $2,000.00 $2,000.00 9 SIDEWALK RAMP WITH DETECTABLE WARNING 6 SY $98.00 $588.00 $236.00 $1,416.00 $1,300.00 $7,800.00 $300.00 $1,800.00 $300.00 $1,800.00 $100.00 $600.00 10 STREET IMPROVEMENT EDGE RESTORATION 1 LS $2,500.00 $2,500.00 $500.00 $500.00 $5,400.00 $5,400.00 $1,350.00 $1,350.00 $3,300.00 $3,300.00 $1,000.00 $1,000.00 TOTAL BID PRICE SIDEWALK IMPROVEMENT $50,458.00 $56,571.00 $83,910.00 $57,425.10 $70,580.00 $34,945.00 TOTAL CONTRACT AMOUNT BID $285,298.00 $295,661.00 $376,980.00 $304,901.10 $307,810.00 $34,945.00 45 Working Days45 Working Days45 Working Days 45 Working Days 45 Working Days 45 Working Days AGENDA ITEM 8.1 AGENDA ITEM 8.1 AGENDA ITEM 8.1 AGENDA ITEM 8.2 AGENDA ITEM 8.2 AGENDA ITEM 8.2 AGENDA ITEM 8.2 AGENDA ITEM 8.2 AGENDA ITEM 8.2 MEDINA, WASHINGTON MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina MONDAY, APRIL 14, 2014 6:30 PM MAYOR CITY MANAGER MICHAEL LUIS MICHAEL SAUERWEIN DEPUTY MAYOR CITY ATTORNEY DAVID LEE KARI SAND COUNCIL MEMBERS CITY CLERK PATRICK BOYD AIMEE KELLERMAN JAY DECKER JOHN MAFFEI ALEX MORCOS CURT PRYDE MINUTES EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL Mayor Luis called the Executive Session to order at 5:31 p.m. Council Members Present: Boyd, Decker, Maffei, Morcos, Pryde, Lee, and Mayor Luis Council Members Absent: None. Staff Present: Sauerwein, Sand, and Kellerman EXECUTIVE SESSION Council met in Executive Session for an estimated time of one hour. RCW 42.30.140 (4): To review the progress of collective bargaining negotiations. ADJOURNMENT Council adjourned to the Regular meeting at 6:29 p.m. AGENDA ITEM 8.3 City Council Minutes Page 2 April 14, 2014 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Luis called the Regular meeting to order at 6:34 p.m. Council Member Present: Boyd, Decker, Lee, Maffei, Morcos, Pryde, and Mayor Luis. Council Members Absent: None. Staff Present: Sauerwein, Sand, Grumbach, Adams, Willis, and Kellerman. 2. PLEDGE OF ALLEGIANCE The Mayor led the Pledge. 3. APPROVAL OF MEETING AGENDA ACTION: Motion by Boyd second by Maffei to pull Agenda Item 8.8 for a separate discussion; Motion by Maffei second by Decker and carried by a 7:0 vote; Council approved the meeting agenda as amended by Council Member Boyd. 4. PRESENTATIONS None. 5. PUBLIC COMMENT Mayor Luis opened the public comment period at 6:36 p.m. The following individuals addressed the Council:  Sheree Wen regarding the Medina Tree Code and concerns with the Planning Commission recommendation on the proposed Phase 1 tree code.  Bob Rudolf regarding the history of the present Medina Tree Code and concerns with comments in the Minutes from the Planning Commission.  Katie Phelps regarding the importance of the Medina Tree Code and expressed concern with comments in the Minutes from the Planning Commission.  Patrick Moran in opposition of the proposed Medina Tree Code and the high cost associated with the removing a potentially dangerous tree.  Heija Nunn addressed concerns above about the Planning Commission comment of “throwing out the tree code” and it was not intended to literally throw out the trees. The comments on the tree code were more out of frustration about the efficiency, the usability, and the practicality of the tree code. Mayor Luis closed the public comment period at 6:56 p.m. AGENDA ITEM 8.3 City Council Minutes Page 3 April 14, 2014 6. COUNCIL / BOARDS AND COMMISSIONS REPORTS 6.1 Mayor and Council Member Reports. Deputy Mayor Lee attended the Eastside Transportation Partnership meeting last Friday, April 11, 2014. 6.2 Commissions, Boards, and Advisory Committee Reports. Heija Nunn, Planning Commission Chair reported back to Council on the Planning Commission tree code recommendation Miles Adam, Park Board Chair reported to Council on planting a tree by the new picnic shelter at Medina Park at the Arbor Day celebration and thanked Public Works Director Joe Willis and his team for planting the tree. He also thanked Mayor Luis, Council Member Boyd, and City Manager Michael Sauerwein for attending the event. He noted that Saturday, April 19th at 10:00 a.m. is the Annual Easter Egg Hunt and next month on Saturday, May 24th is the ribbon cutting ceremony for the new picnic shelter at Medina Park. He also provided feedback for two work plan items for the Park Board which includes the 520 Overlook and asked Joe to pursue the oval design and the possibility of pursuing a larger oval as the one presented seemed too small. The last item is the Park Board will be making changes to the exercise course at Medina Park. 7. CITY MANAGER’S REPORT 7.1 Department Directors: Police, Development Services, Finance, and Public Works. Development Services Director Robert Grumbach reported that the flagpole facility has been decommissioned and a new standard flagpole is on order. He also noted that ECC is going to remove the light pole up on Evergreen Point Road that is in the City’s right-of-way and the light should be shut off tonight. Finance Director Nancy Adams reported that the Finance Committee held their first meeting this afternoon at 4:00 p.m. here at City Hall. She noted that there is a TW Telecom contract on consent which will unbundle the internet and telephone service here at City Hall and save the City $25,000 over three years. Public Work’s Director Joe Willis reported on the shop project which is near completion, two items on Consent; which include two contract change orders for the Public Works shop and award of the 2014 street crack sealing project. Lastly, he reported on a request that came from Police Records Coordinator, Linda Crum and the lifeguards for stairs from the rocks into the water for safety reasons. He noted that there was no budget for this request. AGENDA ITEM 8.3 City Council Minutes Page 4 April 14, 2014 7.2 City Manager City Manager Michael Sauerwein invited the community the Park Board’s Annual Easter Egg Hunt at Medina Park on Saturday, April 19. He also reported that the Police Department will host Shredder and Drug Take Back Day on Saturday, April 26. He also reported on the City’s IT and the City is looking at the possibility of contracting with Kirkland IT for services and having them come to City Hall to assess the City’s IT system. 8. CONSENT AGENDA ITEMS ACTION: Motion by Boyd second by Morcos and carried by a 7:0 vote; Council approved the Consent Agenda with the exception of Agenda Item 8.8, which was pulled for a separate discussion. 8.1 Subject: February 18, 2014 Park and Recreation Board Minutes Recommendation: Receive and file. Staff Contact: Kristin McKenna, Deputy City Clerk 8.2 Subject: February 25, 2014 Planning Commission Minutes Recommendation: Receive and file. Staff Contact: Donna Goodman, Development Services Coordinator 8.3 Subject: March, 2014 Check Register Recommendation: Approve. Staff Contact: Nancy Adams, Finance Director 8.4 Subject: Meeting Minutes of: a) March 10, 2014 Special and Regular Meeting; and b) March 22, 2014 Special Meeting Retreat. Recommendation: Adopt Minutes. Staff Contact: Aimee Kellerman, City Clerk 8.5 Subject: Confirmation of Appointment to Medina Park and Recreation Board Recommendation: Appoint Penny Martin. Result of Recommended Action: Action on this item will appoint Medina resident Penny Martin to Medina’s Park and Recreation Board, effective immediately. Following appointment, Penny Martin will attend her first meeting as a Board Member on Monday, April 21. Staff Contact: Aimee Kellerman, City Clerk 8.6 Subject: Confirmation of Appointment to Medina Planning Commission Recommendation: Appoint Jeanne Carlson. Result of Recommended Action: Action on this item will appoint Medina resident Jeanne Carlson to Medina’s Planning Commission, effective immediately. Following appointment, Jeanne Carlson will attend her first meeting as a Commissioner on Tuesday, April 22. Staff Contact: Aimee Kellerman, City Clerk AGENDA ITEM 8.3 City Council Minutes Page 5 April 14, 2014 8.7 Subject: Ordinance Adopting Final Ecology Approval of Medina Shoreline Master Program Comprehensive Update Recommendation: Adopt Ordinance. Result of Recommended Action: Action on this item will repeal Ordinance No. 886 and the existing Shoreline Master Program, and adopt Ecology’s final approval of Medina’s Comprehensively Updated Shoreline Master Program (SMP). Staff Contact: Robert Grumbach, Development Services Director The following Agenda Item 8.8 was pulled for a separate discussion. 8.8 Subject: Resolution Adopting the City Council 2014 Retreat Major Action Items Recommendation: Adopt Resolution. Result of Recommended Action: Adoption of this resolution will commit the City to focus on four major action items that came out of the March 22, 2014 City Council Retreat. The four major items the City will focus on are 1) Make Medina walkable; 2) City Budget Process; 3) Communication; and 4) Post Office. Staff Contact: Michael Sauerwein, City Manager ACTION: Council discussed the Retreat Major Action Item document and resolution presented. By consensus, Council did not adopt the resolution and will use the Retreat Major Action Item document as a working document. 8.9 Subject: Contract Change Order No.’s 1 and 2 Public Works Maintenance Building Addition Recommendation: Approve. Result of Recommended Action: Approval of Change Order No.’s 1 and 2 will allow for installation of the fire service line to the Public Works shop building and completion of the building electrical service. Staff Contact: Joe Willis, Public Works Director 8.10 Subject: Awarding the 2014 Street Crack Sealing Project Recommendation: Approve. Result of Recommended Action: Approval will award the 2014 street crack sealing project to Evergreen Asphalt in an amount of $22,999 for street crack sealing on Evergreen Point Road (NE 8th to NE 10th Street), NE 8th Street (Evergreen Point Road to 80th Ave. NE), NE 12th Street (84th Ave. NE to NE 10th Street), and NE 10th Street (84th Ave. NE to Lake Washington Blvd.) and authorize the Director of Public Works to administer the contract. Staff Contact: Joe Willis, Public Works Director 8.11 Subject: City Hall Telephone Contract Renewal with TW Telecom Recommendation: Approve. Result of Recommended Action: Approval will allow the City Manager to enter into a contract renewal with TW Telecom for telephone services only for a period of 36 months. The City will switch its internet service over to I-NET for the same monthly fee as we are now paying for the Police Department. By unbundling internet and telephone services the City will save $25,072 over the next 36 months. Staff Contact: Nancy Adams, Finance Director AGENDA ITEM 8.3 City Council Minutes Page 6 April 14, 2014 8.12 Subject: King County Parks Levy Agreement Recommendation: Approve. Result of Recommended Action: Action on this item will approve the 2014 King County Parks Property Tax Levy agreement. By approving this agreement, the City will receive an additional Capital Revenue of $4,619 which is over and above the 2014 budget. Staff Contact: Nancy Adams, Finance Director and Joe Willis, Public Works Director 9. PUBLIC HEARING ITEMS 9.1 Subject: Adopting New Medina Official Zoning Map Recommendation: Adopt Ordinance. Result of Recommended Action: Action on this item will repeal the current zoning map and adopt a new official zoning map that will adjust zoning district boundaries and rezone certain properties. Staff Contact: Robert Grumbach, Development Services Director Development Services Director Robert Grumbach gave a brief summary of the new Medina Official Zoning Map and gave an explanation of the Impervious Surface and how it affects certain property owners. Mayor Luis opened the Public Hearing period at 7:39 p.m. and the following individuals addressed the Council:  Joe Razore expressed concerns with two smaller lots his family owns that would go to R-30 zoning and the smaller maximum impervious surface coverage standard.  Patrick Moran expressed concerns on the impacts of the smaller lots going to R-30 zoning.  Heija Nunn expressed concerns on lots going from R-20 down to R-16, specifically on the narrow lots. She also expressed concern about the City potentially purchasing the Post Office property and the possible conflict of interest.  Bo Weingartner regarding small lots and changing to non-conforming.  Mark Nelson regarding small lots and asked Council to consider a sliding scale for the Impervious Surface lot coverage. Mayor Luis closed the Public Hearing at 7:51 p.m. ACTION: By consensus, the council tabled the item and gave direction to the staff and planning commission to develop a code amendment that increased the maximum impervious surface coverage standard in the R-30 zoning and to bring it back to the council for action. AGENDA ITEM 8.3 City Council Minutes Page 7 April 14, 2014 10. OTHER BUSINESS ITEMS 10.1 Subject: Call for Bids 2014 Asphalt Pavement Overlays and Evergreen Point Road Sidewalk Improvement Project Recommendation: Authorize Public Works Director to Call for Bids. Result of Recommended Action: Request for Bids will be advertised and a Bid Opening will be held at City Hall on Friday, May 2, 2014. Street overlays include NE 28th Street (Evergreen Point Road to 80th Ave. NE), 79th Ave. NE (NE 24th to NE 28th Street), NE 26th Street (79th Ave. NE to 80th Ave. NE), 77th Ave. NE (NE 22nd Street to 350’ south of NE 22nd), and sidewalk repairs on Evergreen Point Road (NE 8th to NE 16th Street). Staff Contact: Joe Willis, Public Works Director Public Works Director Joe Willis gave a brief overview of what the asphalt pavement overlays and Evergreen Point Road Sidewalk improvement would cover. He noted one item under small works on the landscaping project north of City Hall that was done last year. He received a quote of $17,670 to take out planter curbs, make planter area larger, remover wheel stops and remove paint lines on pavement. Neighbors agreed to plant the planter area. ACTION: Motion by Maffei second by Boyd and carried by a 7:0 vote; Council authorized the Public Works Director to Call for Bids for the 2014 Asphalt Pavement Overlays and Evergreen Point Road Sidewalk Improvement Project. 10.2 Subject: Phase One Tree Code Update Recommendation: Discuss item and schedule a Public Hearing. Result of Recommended Action: Action on this item will direct staff to prepare an ordinance on amendments to the tree code (Chapter 12.28 MMC), and schedule a public hearing for possible future action. Staff Contact: Robert Grumbach, Development Services Director Development Services Director Robert Grumbach gave a briefing on the planning commission’s recommendation. He answered council members’ questions and asked for direction on whether to move forward with the phase one tree code updates. He noted that staff was preparing to have the city’s arborists attend the next meeting to help provide further background on trees. ACTION: Motion by Boyd second Pryde and carried by a 7:0 vote; Council directed staff to schedule a Public Hearing at the May 12, 2014 City Council meeting with the City Arborist to be in attendance to give a presentation on the tree code and answer questions. 10.3 Subject: City Council Calendar Recommendation: Discussion item only; no action needed. Result of Recommended Action: Council and staff review upcoming meetings and make necessary adjustments as needed. Staff Contact: Michael Sauerwein, City Manager ACTION: No changes were made. AGENDA ITEM 8.3 City Council Minutes Page 8 April 14, 2014 11. PUBLIC COMMENT Mayor Luis opened the public comment period at 9:00 p.m. The following individual addressed the Council:  Heija Nunn regarding the proposed new tree hazard rating system explained by Development Services Director Robert Grumbach. She recommended that Council find out more information.  Sheree Wen regarding Phase One proposal and simplifying the tree code and the amount of time that it takes to go through the phases. Mayor Luis closed the public comment period at 9:08 p.m. 12. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS None. 13. ADJOURNMENT Motion by Lee second by Morcos; Council adjourned the regular meeting at 9:08 p.m. __________________________ Michael Luis, Mayor Attest: _____________________________ Aimee Kellerman, City Clerk AGENDA ITEM 8.3 AP C h e c k R e g i s t e r Ap r i l 2 0 1 4 In v o i c e N u m b e r Ve n d o r N a m e Ac c o u n t N u m b e r Ac c o u n t D e s c r i p t i o n Ch e c k D a t e Tr a n s a c t i o n De t a i l A m o u n t Ch e c k Nu m b e r Tr a n s a c t i o n _ N o t e s 20 3 3 E v e r g r e e n T r u s t R e i m b . 20 3 3 E v e r g r e e n T r u s t 00 1 - 0 0 0 - 0 0 0 - 3 8 9 - 0 0 - 0 0 - 0 0 Ot h e r N o n - R e v e n u e s ( A d v D e p / P a s s t h r o u g h ) 4/ 1 1 / 2 0 1 4 $3 2 7 . 8 7 55 1 7 2 Ad v D e p . r e f u n d f o r T R E E - 1 3 - 0 2 3 $3 2 7 . 8 7 55 1 7 2 T o t a l 16 8 4 6 0 Au t o n a t i o n S h a r e d S e r v i c e C e n t e r 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 1 0 Re p a i r s & M a i n t - A u t o m o b i l e s 4/ 1 1 / 2 0 1 4 $3 7 . 6 6 55 1 7 3 Ma i n t . - C a r # 1 8 $3 7 . 6 6 55 1 7 3 T o t a l 00 1 7 2 9 3 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $1 6 4 . 2 5 55 1 7 4 Pr i n t e r I s s u e / p e r f i s s u e - F i n a n c e 1 / 2 7 / 1 4 00 1 7 2 9 8 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $3 2 8 . 5 0 55 1 7 4 PC M a i n t . - W i l l i s P C 2 / 1 8 / 1 4 00 1 7 2 8 8 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $4 5 1 . 6 9 55 1 7 4 Re p a i r S E P c o n n e c t i o n i s s u e s 1 / 2 8 / 1 4 00 1 7 2 8 6 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $1 2 3 . 1 9 55 1 7 4 IT P w d I s s u e - L F S e r v e r 1 / 1 3 / 1 4 00 1 7 2 9 9 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $4 1 . 0 7 55 1 7 4 Re s t o r e S h o r t c u t s - F i n a n c e P C 2 / 1 1 / 1 4 00 1 7 2 9 6 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $8 2 . 1 3 55 1 7 4 Se t u p V P N - C l e r k 2 / 1 4 00 1 7 3 1 2 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $2 0 8 . 0 5 55 1 7 4 Ne t w o r k M a i n t . - A p r i l 2 0 1 4 00 1 7 2 9 1 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $3 2 8 . 5 0 55 1 7 4 Vi s i o n S e r v e r V P N C o n f i g 1 / 1 4 / 1 4 00 1 7 2 9 7 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $6 1 5 . 9 4 55 1 7 4 Se t u p n e w F i n a n c e 2 P C 2 / 1 1 / 1 4 00 1 7 3 1 3 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $1 3 8 . 0 8 55 1 7 4 Mo n i t o r i n g & V I P S v c . - A p r i l 2 0 1 4 00 1 7 2 9 4 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $4 1 . 0 7 55 1 7 4 Pw d R e s e t - S c h u b r i n g 1 / 2 9 00 1 7 3 2 2 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $2 , 4 6 3 . 7 5 55 1 7 4 Da t a R e c o v e r y P r o j e c t P R R - C i t y C l e r k 00 1 7 3 0 6 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $1 0 2 . 6 6 55 1 7 4 Cr i t i c a l U p d a t e s - S E P 2 / 2 7 / 1 4 00 1 7 3 2 0 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $8 0 0 . 5 3 55 1 7 4 Pl a c e R e p S V R a t C o - L o s i t e 3 / 3 / 1 4 00 1 7 2 8 3 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $4 1 . 0 7 55 1 7 4 Ad d V i s i o n S W T o M e y e r P C 2 / 2 7 / 1 4 00 1 7 3 0 0 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $8 2 . 1 3 55 1 7 4 Pr i n t C o n f i g . - F i n a n c e 2 P C 2 / 1 8 / 1 4 00 1 7 2 8 9 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $8 2 . 1 3 55 1 7 4 Re p a i r O u t l o o k C r a s h - G o o d m a n 1 / 7 / 1 4 00 1 7 2 9 2 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $1 2 3 . 1 9 55 1 7 4 Us e r C o n f i g - C o n s u l t a n t - S k o o g 1 / 1 5 00 1 7 2 8 2 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $4 1 . 0 7 55 1 7 4 Re s e t P w d - G a r o n e 2 / 2 1 / 1 4 00 1 7 2 8 4 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 1 1 / 2 0 1 4 $8 2 . 1 3 55 1 7 4 Up d a t e . N e t - G o o d m a n 2 / 1 9 / 1 4 00 1 7 3 1 3 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 0 5 IT S e r v i c e s 4/ 1 1 / 2 0 1 4 $5 7 3 . 6 7 55 1 7 4 Mo n i t o r i n g & V I P S e r v e r - A p r i l 2 0 1 4 00 1 7 3 1 2 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 0 5 IT S e r v i c e s 4/ 1 1 / 2 0 1 4 $3 1 2 . 0 8 55 1 7 4 Ne t w o r k M a i n t . - A p r i l 2 0 1 4 00 1 7 2 9 5 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 0 5 IT S e r v i c e s 4/ 1 1 / 2 0 1 4 $2 0 5 . 3 2 55 1 7 4 TA S S e r v e r i s s u e s 1 / 9 / 1 4 00 1 7 3 2 0 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 0 5 IT S e r v i c e s 4/ 1 1 / 2 0 1 4 $8 0 0 . 5 2 55 1 7 4 Pl a c e R e p S V R a t C o - L o s i t e 3 / 3 / 1 4 00 1 7 3 0 6 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 0 5 IT S e r v i c e s 4/ 1 1 / 2 0 1 4 $1 0 2 . 6 6 55 1 7 4 Cr i t i c a l U p d a t e s - S E P 2 / 2 7 / 1 4 00 1 7 3 0 5 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 0 5 IT S e r v i c e s 4/ 1 1 / 2 0 1 4 $1 6 4 . 2 5 55 1 7 4 Re b o o t i s s u e - C O M A c c e s s S e r v e r 1 / 2 3 / 1 4 00 1 7 2 8 5 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 0 5 IT S e r v i c e s 4/ 1 1 / 2 0 1 4 $8 2 . 1 3 55 1 7 4 Ad d p r i n t e r t o P D s e r v e r 2 / 1 1 / 1 4 $8 , 5 8 1 . 7 6 55 1 7 4 T o t a l ( J a n - A p r i l S e r v i c e s ) 90 1 0 8 8 9 7 1 / 2 9 / 1 4 - 3 / 2 6 / 1 4 Be l l e v u e C i t y T r e a s u r e r 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 7 - 0 0 Ut i l i t i e s 4/ 1 1 / 2 0 1 4 $1 0 1 . 5 5 55 1 7 5 Ir r i g a t i o n - L k W a B l v d $1 0 1 . 5 5 55 1 7 5 T o t a l 28 8 6 0 Be l l e v u e , C i t y o f 00 1 - 0 0 0 - 0 0 0 - 5 1 9 - 9 0 - 4 9 - 0 3 AR C H 4/ 1 1 / 2 0 1 4 $3 , 2 2 3 . 0 0 55 1 7 6 AR C H C o n t r i b u t i o n s - 2 0 1 4 28 8 9 5 Be l l e v u e , C i t y o f 00 1 - 0 0 0 - 0 0 0 - 5 2 2 - 2 0 - 5 1 - 0 0 Fi r e C o n t r o l S e r v i c e s 4/ 1 1 / 2 0 1 4 $3 2 5 , 6 5 2 . 0 0 55 1 7 6 Fir e & E M S S v c s . 1 o f 2 $3 2 8 , 8 7 5 . 0 0 55 1 7 6 T o t a l 40 9 4 0 2 3 3 Ch e v r o n ( P o l i c e ) 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 3 2 - 0 0 Ve h i c l e E x p e n s e s - G a s , C a r W a s h 4/ 1 1 / 2 0 1 4 $1 , 5 0 1 . 6 6 55 1 7 7 Fle e t f u e l & m a i n t . - P D 40 9 4 0 2 3 3 Ch e v r o n ( P o l i c e ) 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 1 0 Re p a i r s & M a i n t - A u t o m o b i l e s 4/ 1 1 / 2 0 1 4 $6 . 5 2 55 1 7 7 Fle e t f u e l & m a i n t . - P D $1 , 5 0 8 . 1 8 55 1 7 7 T o t a l 13 0 0 2 CN R , I n c 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 8 - 0 0 Re p a i r s & M a i n t - A n n u a l S o f t w a r e M a i n t 4/ 1 1 / 2 0 1 4 $1 9 8 . 4 8 55 1 7 8 Mit e l S W M a i n t . - A p r i l 2 0 1 4 $1 9 8 . 4 8 55 1 7 8 T o t a l 84 9 8 3 3 0 0 8 1 7 4 1 7 2 3 4 / 7 / 1 4 - 5 / 6 / 1 4 Co m c a s t 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 2 0 Re p a i r s & M a i n t - H W / S W M a i n t C a d 4/ 1 1 / 2 0 1 4 $2 0 0 . 8 0 55 1 7 9 Ca m e r a - 7 0 0 L k W a B l v d . 84 9 8 3 3 0 1 3 0 1 9 7 9 3 5 4 / 7 / 1 4 - 5 / 6 / 1 4 Co m c a s t 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 2 0 Re p a i r s & M a i n t - H W / S W M a i n t C a d 4/ 1 1 / 2 0 1 4 $1 9 0 . 8 0 55 1 7 9 Ca m e r a - 1 0 0 0 L k W a B l v d . $3 9 1 . 6 0 55 1 7 9 T o t a l CR U M - R e i m b . 4 / 7 / 1 4 Cr u m , L i n d a 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 3 1 - 0 0 Of f i c e S u p p l i e s 4/ 1 1 / 2 0 1 4 $9 1 . 0 7 55 1 8 0 Re f r e s h m e n t s - E a s t s i d e C h i e f s M t g . $9 1 . 0 7 55 1 8 0 T o t a l 1 AGENDA ITEM 8.4 AP C h e c k R e g i s t e r Ap r i l 2 0 1 4 In v o i c e N u m b e r Ve n d o r N a m e Ac c o u n t N u m b e r Ac c o u n t D e s c r i p t i o n Ch e c k D a t e Tr a n s a c t i o n De t a i l A m o u n t Ch e c k Nu m b e r Tr a n s a c t i o n _ N o t e s 11 0 3 7 1 5 0 0 4 0 5 1 4 Cr y s t a l A n d S i e r r a S p r i n g s - A d m i n 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $4 9 . 7 1 55 1 8 1 Dr i n k i n g w a t e r - C H $4 9 . 7 1 55 1 8 1 T o t a l 52 9 6 9 6 9 0 4 0 5 1 4 Cr y s t a l A n d S i e r r a S p r i n g s - P o l i c e 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 3 1 - 0 0 Of f i c e S u p p l i e s 4/ 1 1 / 2 0 1 4 $7 6 . 4 4 55 1 8 2 Dr i n k i n g W a t e r - P D $7 6 . 4 4 55 1 8 2 T o t a l 12 7 3 0 3 1 7 1 4 db S e c u r e S h r e d 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 1 - 0 0 Pr o f e s s i o n a l S e r v i c e s 4/ 1 1 / 2 0 1 4 $3 9 . 0 4 55 1 8 3 Se c u r e S h r e d d i n g S v c s . $3 9 . 0 4 55 1 8 3 T o t a l XJ C X 1 J D F 8 De l l M a r k e t i n g L P 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 1 1 / 2 0 1 4 $7 1 0 . 7 0 55 1 8 4 Re p l a c e C O M A C C E S S P C XJ D 2 D P 5 C 8 De l l M a r k e t i n g L P 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 1 1 / 2 0 1 4 $1 , 0 2 3 . 6 0 55 1 8 4 Re p l a c e X P l a p t o p f o r a l a r m p a n e l $1 , 7 3 4 . 3 0 55 1 8 4 T o t a l Dw a y n e L a n e 0 1 2 2 2 0 1 4 Dw a y n e L a n e ' s D o d g e 00 1 - 0 0 0 - 0 0 0 - 5 9 4 - 2 1 - 6 4 - 5 0 Au t o m o b i l e s 4/ 1 1 / 2 0 1 4 $2 8 , 1 4 5 . 1 7 55 1 8 5 Ne w p a t r o l c a r $2 8 , 1 4 5 . 1 7 55 1 8 5 T o t a l 77 5 4 Ea s t s i d e P u b l i c S a f e t y C o m m u n i c a t ' n 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 5 1 - 2 0 Di s p a t c h - E P S C A 4/ 1 1 / 2 0 1 4 $6 9 3 . 2 1 55 1 8 6 Ra d i o A c c e s s F e e - A p r i l 2 0 1 4 $6 9 3 . 2 1 55 1 8 6 T o t a l 41 7 8 9 5 EN A C o u r i e r s I n c 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 1 1 / 2 0 1 4 $9 3 . 4 8 55 1 8 7 Co u r t C o u r i e r $9 3 . 4 8 55 1 8 7 T o t a l 23 5 6 4 4 Fl e x - P l a n S e r v i c e s , I n c . 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 9 - 1 0 Mis c e l l a n e o u s 4/ 1 1 / 2 0 1 4 $5 1 . 1 0 55 1 8 8 Ma i n t . F e e - M a r c h 2 0 1 4 $5 1 . 1 0 55 1 8 8 T o t a l 19 4 3 7 8 Go o d y e a r A u t o S e r v i c e C e n t e r 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 1 0 Re p a i r s & M a i n t - A u t o m o b i l e s 4/ 1 1 / 2 0 1 4 $1 1 6 . 6 7 55 1 8 9 Re p a i r s - C a r # 1 7 $1 1 6 . 6 7 55 1 8 9 T o t a l 85 6 4 9 7 8 Ho m e D e p o t C r e d i t S e r v i c e s 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $1 0 . 9 3 55 1 9 0 Hi n g e - L i f e g u a r d S i g n 52 6 3 4 0 1 Ho m e D e p o t C r e d i t S e r v i c e s 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $9 2 . 0 2 55 1 9 0 Pa i n t 80 1 0 3 0 6 Ho m e D e p o t C r e d i t S e r v i c e s 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $3 8 . 9 5 55 1 9 0 Co n c r e t e - S i g n P o s t s $1 4 1 . 9 0 55 1 9 0 T o t a l 3M 1 1 4 6 8 2 Ho r i z o n 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $4 2 . 3 8 55 1 9 1 Pl a n t F e r t i l i z e r $4 2 . 3 8 55 1 9 1 T o t a l In d e p e n d e n t T o w e r 3 / 3 1 / 1 4 In d e p e n d e n t T o w e r H o l d i n g s 00 1 - 0 0 0 - 0 0 0 - 3 8 9 - 0 0 - 0 0 - 0 0 Ot h e r N o n - R e v e n u e s ( A d v D e p / P a s s t h r o u g h ) 4/ 1 1 / 2 0 1 4 $1 6 5 . 0 0 55 1 9 2 Ad v D e p R e f u n d - B - 1 2 - 0 5 1 $1 6 5 . 0 0 55 1 9 2 T o t a l 04 - 5 0 0 0 7 5 9 7 Is s a q u a h , C i t y o f 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 5 1 - 5 0 Ja i l S e r v i c e - P r i s o n e r B o a r d 4/ 1 1 / 2 0 1 4 $1 , 6 2 0 . 0 0 55 1 9 3 Ja i l H o u s i n g - J a n u a r y 2 0 1 4 $1 , 6 2 0 . 0 0 55 1 9 3 T o t a l 11 0 0 2 0 5 2 KC O f f i c e o f F i n a n c e 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 1 1 / 2 0 1 4 $3 7 5 . 0 0 55 1 9 4 I- N e t - M a r . 2 0 1 4 $3 7 5 . 0 0 55 1 9 4 T o t a l 18 1 5 7 6 Ke n y o n D i s e n d , P l l c 00 1 - 0 0 0 - 0 0 0 - 5 1 5 - 2 0 - 4 1 - 1 0 Ci t y A t t o r n e y 4/ 1 1 / 2 0 1 4 $7 , 2 1 4 . 6 0 55 1 9 5 Ci t y A t t o r n e y - M a r . 2 0 1 4 $7 , 2 1 4 . 6 0 55 1 9 5 T o t a l 22 8 4 5 6 9 6 8 Ko n i c a M i n o l t a B u s i n e s s S o l u t i o n s 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $1 , 5 5 7 . 7 2 55 1 9 6 Qt r l y C o p i e r C h g s - C 3 6 0 22 8 4 5 7 7 4 9 Ko n i c a M i n o l t a B u s i n e s s S o l u t i o n s 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 5 - 0 0 Eq u i p m e n t - L e a s e & R e n t a l s 4/ 1 1 / 2 0 1 4 $1 8 7 . 1 4 55 1 9 6 Co p i e r L e a s e - P D - M a r . 2 0 1 4 $1 , 7 4 4 . 8 6 55 1 9 6 T o t a l LA I R D R e i m b . 3 / 2 9 / 1 4 La i r d , K e n n e t h 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 1 1 / 2 0 1 4 $1 , 3 0 7 . 8 6 55 1 9 7 PD C h i e f F i n a l i s t - E x p . R e i m b . $1 , 3 0 7 . 8 6 55 1 9 7 T o t a l Ma r i n e R e s t o r a t i o n 3 / 3 1 / 1 4 Ma r k P . H e n d e r s o n - M a r i n e R e s t o r a t i o n & C o n s t r u c t i o n 00 1 - 0 0 0 - 0 0 0 - 3 8 9 - 0 0 - 0 0 - 0 0 Ot h e r N o n - R e v e n u e s ( A d v D e p / P a s s t h r o u g h ) 4/ 1 1 / 2 0 1 4 $8 4 7 . 0 3 55 1 9 8 Ad v D e p R e f u n d - E N G - G D - 1 2 - 0 1 8 $8 4 7 . 0 3 55 1 9 8 T o t a l ME L N I C K R e i m b . 3 / 2 8 / 1 4 Me l n i c k , R o y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 1 1 / 2 0 1 4 $1 , 5 2 7 . 0 3 55 1 9 9 PD C h i e f F i n a l i s t - E x p . R e i m b . $1 , 5 2 7 . 0 3 55 1 9 9 T o t a l MI C H A E L S 3 / 1 / 1 4 - 3 / 3 1 / 1 4 Mic h a e l ' s D r y C l e a n i n g 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 2 2 - 0 0 Un i f o r m s 4/ 1 1 / 2 0 1 4 $1 0 2 . 9 6 55 2 0 0 Dr y C l e a n i n g - P D $1 0 2 . 9 6 55 2 0 0 T o t a l 44 2 Mo b e r l y & R o b e r t s , P L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 2 - 5 0 - 4 1 - 1 0 Pr o s e c u t i n g A t t o r n e y 4/ 1 1 / 2 0 1 4 $4 , 0 0 0 . 0 0 55 2 0 1 Pr o s e c u t o r - M a r . 2 0 1 4 $4 , 0 0 0 . 0 0 55 2 0 1 T o t a l 2 AGENDA ITEM 8.4 AP C h e c k R e g i s t e r Ap r i l 2 0 1 4 In v o i c e N u m b e r Ve n d o r N a m e Ac c o u n t N u m b e r Ac c o u n t D e s c r i p t i o n Ch e c k D a t e Tr a n s a c t i o n De t a i l A m o u n t Ch e c k Nu m b e r Tr a n s a c t i o n _ N o t e s 50 0 6 5 4 0 2 1 Mo d u l a r S p a c e C o r p o r a t i o n 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 4 1 - 0 0 Pr o f e s s i o n a l S e r v i c e s 4/ 1 1 / 2 0 1 4 $1 2 2 . 9 0 55 2 0 2 St o r a g e - P W $1 2 2 . 9 0 55 2 0 2 T o t a l NE T E L E N B O S R e i m b . 4 / 3 / 1 4 Ne t e l e n b o s , J a n D e r e k 00 1 - 0 0 0 - 0 0 0 - 3 8 9 - 0 0 - 0 0 - 0 0 Ot h e r N o n - R e v e n u e s ( A d v D e p / P a s s t h r o u g h ) 4/ 1 1 / 2 0 1 4 $2 5 8 . 2 8 55 2 0 3 Ad v D e p . R e f u n d - B - 3 0 3 9 $2 5 8 . 2 8 55 2 0 3 T o t a l 39 4 3 4 O' B r i e n , B a r t o n , J o e & H o p k i n s , P L L P 00 1 - 0 0 0 - 0 0 0 - 5 1 2 - 5 0 - 4 1 - 2 0 Pu b l i c D e f e n d e r 4/ 1 1 / 2 0 1 4 $1 4 5 . 0 0 55 2 0 4 Pu b l i c D e f e n d e r - M a r . 2 0 1 4 $1 4 5 . 0 0 55 2 0 4 T o t a l Pit n e y B o w e s 3 / 2 1 / 1 4 Pi t n e y B o w e s P u r c h a s e P o w e r 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 2 - 0 0 Po s t a g e / T e l e p h o n e 4/ 1 1 / 2 0 1 4 $5 0 0 . 0 0 55 2 0 5 Po s t a g e M e t e r R e f i l l $5 0 0 . 0 0 55 2 0 5 T o t a l 20 0 0 0 4 8 4 4 9 0 4 2 / 2 1 / 1 4 - 3 / 2 1 / 1 4 Pu g e t S o u n d E n e r g y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 2 0 Re p a i r s & M a i n t - H W / S W M a i n t C a d 4/ 1 1 / 2 0 1 4 $3 3 . 5 0 55 2 0 6 Ca m e r a - 7 4 0 O D E 20 0 0 0 4 8 4 4 6 9 8 2 / 2 1 / 1 4 - 3 / 2 1 / 1 4 Pu g e t S o u n d E n e r g y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 2 0 Re p a i r s & M a i n t - H W / S W M a i n t C a d 4/ 1 1 / 2 0 1 4 $3 3 . 8 8 55 2 0 6 Ca m e r a - N E 1 0 t h S t 30 0 0 0 0 0 0 0 0 8 7 3 / 4 / 1 4 - 4 / 1 / 1 4 Pu g e t S o u n d E n e r g y 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 6 3 - 4 1 - 0 0 St r e e t L i g h t U t i l i t i e s 4/ 1 1 / 2 0 1 4 $1 , 9 7 4 . 3 6 55 2 0 6 St r e e t L i g h t s $2 , 0 4 1 . 7 4 55 2 0 6 T o t a l Mc C o n k e y C o n s t . # 3 - P W S h o p Ro d M c C o n k e y C o n s t r u c t i o n 30 7 - 0 0 0 - 0 0 0 - 5 9 4 - 1 9 - 6 3 - 0 1 Pu b l i c W o r k s S h o p I m p r o v e m e n t s 4/ 1 1 / 2 0 1 4 $9 3 , 6 6 1 . 9 7 55 2 0 7 Pr o g r e s s P y m t . # 3 - P W S h o p $9 3 , 6 6 1 . 9 7 55 2 0 7 T o t a l SK O O G - # 1 4 0 3 Sk o o g , A n n e 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 4 1 - 0 0 Pr o f e s s i o n a l S e r v i c e s 4/ 1 1 / 2 0 1 4 $2 , 3 6 0 . 0 0 55 2 0 8 St o r m S y s t e m M a p p i n g $2 , 3 6 0 . 0 0 55 2 0 8 T o t a l 32 2 7 1 5 5 9 8 6 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $1 8 2 . 1 9 55 2 0 9 Ex t e r n a l H D 32 2 5 8 1 8 0 8 7 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $1 8 0 . 6 4 55 2 0 9 E x t e r n a l H D ( 3 ) 32 2 7 1 5 5 9 8 4 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $1 4 . 2 2 55 2 0 9 Ma i l t o t e 32 2 7 1 5 5 9 8 9 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $8 . 7 5 55 2 0 9 St a p l e r 32 2 7 1 5 5 9 8 8 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $2 2 9 . 6 7 55 2 0 9 Bi n d e r s , f o l d e r s 32 2 7 1 5 5 9 8 5 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $2 7 9 . 1 9 55 2 0 9 In k C a r t r i d g e s 32 2 7 1 5 5 9 8 7 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 1 1 / 2 0 1 4 $1 0 9 . 4 8 55 2 0 9 Fo l d e r s 32 2 7 1 5 5 9 9 0 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 3 1 - 0 0 Of f i c e S u p p l i e s 4/ 1 1 / 2 0 1 4 $1 2 2 . 5 7 55 2 0 9 Pa p e r , c a l e n d a r r e f i l l s - P D $1 , 1 2 6 . 7 1 55 2 0 9 T o t a l Q2 1 4 2 4 7 St a t e w i d e S e c u r i t y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 1 1 / 2 0 1 4 $9 0 . 0 0 55 2 1 0 Se c . A l m M o n i t o r i n g - Q 2 2 0 1 4 Q2 1 4 2 4 9 St a t e w i d e S e c u r i t y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 1 1 / 2 0 1 4 $1 4 7 . 0 0 55 2 1 0 Ce l l P h o n e B a c k u p - Q 2 2 0 1 4 Q2 1 4 2 4 8 St a t e w i d e S e c u r i t y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 1 1 / 2 0 1 4 $1 5 0 . 0 0 55 2 1 0 Fir e A l m M o n i t o r i n g - Q 2 2 0 1 4 Q2 1 4 2 5 0 St a t e w i d e S e c u r i t y 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 7 - 0 0 Ut i l i t i e s 4/ 1 1 / 2 0 1 4 $9 0 . 0 0 55 2 1 0 Se c A l m M o n i t o r i n g - Q 2 2 0 1 4 - P W S h o p $4 7 7 . 0 0 55 2 1 0 T o t a l 54 0 1 5 St e v e ' s M a c h i n i n g , I n c . 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 1 - 0 0 Pr o f e s s i o n a l S e r v i c e s 4/ 1 1 / 2 0 1 4 $2 6 3 . 7 5 55 2 1 1 Ge e s e D e t e r r e n t - B e a c h P a r k $2 6 3 . 7 5 55 2 1 1 T o t a l TM o b i l e 2 / 2 1 / 1 4 - 3 / 2 0 / 1 4 T- M o b i l e 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 1 1 / 2 0 1 4 $2 0 4 . 4 3 55 2 1 2 Ce l l p h o n e s - P D TM o b i l e 2 / 2 1 / 1 4 - 3 / 2 0 / 1 4 T- M o b i l e 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 2 - 0 0 Te l e p h o n e / p o s t a g e 4/ 1 1 / 2 0 1 4 $1 1 5 . 3 5 55 2 1 2 Ce l l p h o n e s - P W $3 1 9 . 7 8 55 2 1 2 T o t a l 20 1 4 - W A R 0 4 5 5 2 7 2 0 1 4 # 1 o f 2 WA S T D e p t o f E c o l o g y 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 4 1 - 0 0 Pr o f e s s i o n a l S e r v i c e s 4/ 1 1 / 2 0 1 4 $9 9 4 . 5 0 55 2 1 3 NP D E S I I S t o r m w a t e r $9 9 4 . 5 0 55 2 1 3 T o t a l L& I Q 1 2 0 1 4 WA S T D e p t o f L & I 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 9 - 1 0 Mis c e l l a n e o u s 4/ 1 1 / 2 0 1 4 $1 3 . 5 9 55 2 1 4 Q1 2 0 1 4 L & I - V o l u n t e e r s $1 3 . 5 9 55 2 1 4 T o t a l I1 4 0 0 7 2 5 3 WA S T P a t r o l 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 1 1 / 2 0 1 4 $1 6 . 5 0 55 2 1 5 IT B a c k g r o u n d C h e c k s I1 4 0 0 6 5 7 0 WA S T P a t r o l 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 1 1 / 2 0 1 4 $1 0 . 0 0 55 2 1 5 IT W A T C H B a c k g r o u n d $2 6 . 5 0 55 2 1 5 T o t a l WE D L U N D C S E - M a r . 2 0 1 4 We d l u n d , C a r o l l 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 1 - 0 0 Pr o f e s s i o n a l S e r v i c e s 4/ 1 1 / 2 0 1 4 $1 7 4 . 0 0 55 2 1 6 Ci v i l S v c - M a r c h 2 0 1 4 $1 7 4 . 0 0 55 2 1 6 T o t a l 3 AGENDA ITEM 8.4 AP C h e c k R e g i s t e r Ap r i l 2 0 1 4 In v o i c e N u m b e r Ve n d o r N a m e Ac c o u n t N u m b e r Ac c o u n t D e s c r i p t i o n Ch e c k D a t e Tr a n s a c t i o n De t a i l A m o u n t Ch e c k Nu m b e r Tr a n s a c t i o n _ N o t e s WI L L I S 4 / 1 / 1 4 Wi l l i s , J o e 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 1 1 / 2 0 1 4 $2 8 5 . 0 0 55 2 1 7 Au t o A l l o w a n c e - A p r i l 2 0 1 4 $2 8 5 . 0 0 55 2 1 7 T o t a l AD A M R e i m b . 4 / 1 8 / 1 4 Ad a m , M i l e s 00 1 - 0 0 0 - 0 0 0 - 5 1 1 - 6 0 - 4 9 - 0 0 Mis c e l l a n e o u s 4/ 2 8 / 2 0 1 4 $9 9 . 3 0 55 2 1 8 Re i m b P e r s o n a l e x p - E a s t e r E g g H u n t $9 9 . 3 0 55 2 1 8 T o t a l 99 6 1 6 5 8 1 4 X 0 4 1 6 2 0 1 4 AT & T M o b i l i t y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 2 8 / 2 0 1 4 $2 2 7 . 4 5 55 2 1 9 Pa t r o l C a r - C o n n e c t t o N O R C O M $2 2 7 . 4 5 55 2 1 9 T o t a l Ha n s o n - C o b r a - M a y 2 0 1 4 Aw c E m p l B e n e f i t T r u s t 00 1 - 0 0 0 - 0 0 0 - 5 1 3 - 1 0 - 4 9 - 0 2 Ju d g e m e n t s / S e t t l e m e n t s 4/ 2 8 / 2 0 1 4 $7 5 0 . 6 5 55 2 2 0 CO B R A P y m t - M a y 2 0 1 4 - H a n s o n $7 5 0 . 6 5 55 2 2 0 T o t a l 00 1 7 3 2 5 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 2 8 / 2 0 1 4 $4 6 9 . 4 3 55 2 2 1 Re m o v e / R e p l a c e U P S B a t t e r i e s C H 00 1 7 2 9 0 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 2 8 / 2 0 1 4 $8 2 . 1 3 55 2 2 1 Re m o v e / A d d U s e r s 00 1 7 3 3 4 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 2 8 / 2 0 1 4 $2 8 7 . 4 4 55 2 2 1 Re s e a r c h R e q u e s t O u t l o o k 2 0 0 7 00 1 7 3 2 5 - I N B & M D a t a n o d e L L C 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 0 5 IT S e r v i c e s 4/ 2 8 / 2 0 1 4 $4 6 9 . 4 4 55 2 2 1 Re m o v e / R e p l a c e U P S B a t t e r i e s P D $1 , 3 0 8 . 4 4 55 2 2 1 T o t a l KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 1 - 6 0 - 4 9 - 0 0 Mis c e l l a n e o u s 4/ 2 8 / 2 0 1 4 $3 9 . 1 7 55 2 2 2 Re f r e s h m e n t s C C S t u d y S e s s i o n SA U E R W E I N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 1 - 6 0 - 4 9 - 0 0 Mis c e l l a n e o u s 4/ 2 8 / 2 0 1 4 $1 0 0 . 7 2 55 2 2 2 Of c S u p p l i e s - C C R e t r e a t SA U E R W E I N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 3 - 1 0 - 4 9 - 0 0 Mis c e l l a n e o u s 4/ 2 8 / 2 0 1 4 $2 1 7 . 1 0 55 2 2 2 Ma y o r s / M g r s B r e a k f a s t KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $3 5 . 0 0 55 2 2 2 Re p l . K e y s - F i l e C a b i n e t KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $1 4 0 . 0 0 55 2 2 2 WA P R O T r a i n i n g - M c K e n n a KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $1 6 . 2 3 55 2 2 2 Co n f . D i n n e r - K e l l e r m a n KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $3 0 4 . 6 2 55 2 2 2 Co n f . H o t e l - K e l l e r m a n KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $1 4 0 . 0 0 55 2 2 2 WA P R O T r a i n i n g - K e l l e r m a n KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 3 0 - 4 5 - 0 0 Fa c i l i t y R e n t a l 4/ 2 8 / 2 0 1 4 $3 9 1 . 0 0 55 2 2 2 Re c o r d s S t o r a g e # 1 4 1 0 KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 3 0 - 4 5 - 0 0 Fa c i l i t y R e n t a l 4/ 2 8 / 2 0 1 4 $1 9 6 . 0 0 55 2 2 2 Re c o r d s S t o r a g e # 1 3 6 7 YO U R K O S K I 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 3 2 - 0 0 Ve h i c l e E x p e n s e s - G a s , C a r W a s h 4/ 2 8 / 2 0 1 4 $1 0 0 . 0 0 55 2 2 2 Go o d 2 G o R e p l e n i s h m e n t KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 2 8 / 2 0 1 4 $2 0 0 . 1 2 55 2 2 2 Fo o d - P D C h i e f R e c e p t i o n KE L L E R M A N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 2 8 / 2 0 1 4 $6 . 7 6 55 2 2 2 Ic e - P D C h i e f R e c e p t i o n SA U E R W E I N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 2 8 / 2 0 1 4 $1 5 7 . 3 2 55 2 2 2 Re c r u i t m e n t - P D C h i e f YO U R K O S K I 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 2 8 / 2 0 1 4 $1 2 8 . 9 2 55 2 2 2 PD C h i e f I n t e r v i e w s SA U E R W E I N 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 1 - 5 0 Re c r u i t m e n t - B a c k g r o u n d 4/ 2 8 / 2 0 1 4 $4 2 3 . 7 0 55 2 2 2 Re c r u i t m e n t - P D C h i e f YO U R K O S K I 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $1 4 0 . 0 0 55 2 2 2 WA P R O T r a i n i n g - C r u m WI L L I S 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $5 9 . 1 0 55 2 2 2 Pr i n t e r I n k WI L L I S 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 2 2 - 0 0 Un i f o r m s 4/ 2 8 / 2 0 1 4 $2 1 4 . 7 9 55 2 2 2 Un i f o r m s - M c G a u r a n , S t i f l e r WI L L I S 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $3 9 . 4 3 55 2 2 2 Pr o p a n e - f o r S t r e e t M a r k i n g A p p l i c a t i o n WI L L I S 4 / 1 5 / 1 4 Ba n k o f A m e r i c a - B u s i n e s s C a r d 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 4 1 - 0 0 Pr o f e s s i o n a l S e r v i c e s 4/ 2 8 / 2 0 1 4 $1 2 0 . 0 0 55 2 2 2 Sm a l l W o r k s R o s t e r $3 , 1 6 9 . 9 8 55 2 2 2 T o t a l 13 0 9 1 4 Bi r d B G o n e , I n c 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $9 6 . 3 2 55 2 2 3 Go o s e R e p e l l e n t $9 6 . 3 2 55 2 2 3 T o t a l 45 1 7 8 3 8 0 4 9 B 4 / 7 / 1 4 - 5 / 7 / 1 4 Ce n t u r y l i n k 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 2 - 0 0 Po s t a g e / T e l e p h o n e 4/ 2 8 / 2 0 1 4 $1 0 7 . 1 7 55 2 2 4 Fa x L i n e & T o l l s , C C L i n e - C H 63 7 3 9 8 9 7 5 9 B 4 / 1 7 / 1 4 - 5 / 1 7 / 1 4 Ce n t u r y l i n k 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 2 - 0 0 Co m m u n i c a t i o n s ( p h o n e , P a g e r s ) 4/ 2 8 / 2 0 1 4 $1 5 7 . 8 8 55 2 2 4 Fa x L i n e & T o l l s , 2 A l m L i n e s - P D 45 4 2 0 9 5 3 8 4 B 4 / 8 / 1 4 - 5 / 8 / 1 4 Ce n t u r y l i n k 00 1 - 0 0 0 - 0 0 0 - 5 2 5 - 6 0 - 4 2 - 0 0 Co m m u n i c a t i o n s / D a t a 4/ 2 8 / 2 0 1 4 $8 0 . 8 0 55 2 2 4 Em e r g e n c y I n f o L i n e - E P 45 4 8 1 8 3 0 7 0 B 4 / 8 / 1 4 - 5 / 8 / 1 4 Ce n t u r y l i n k 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 2 - 0 0 Te l e p h o n e / p o s t a g e 4/ 2 8 / 2 0 1 4 $4 5 . 1 4 55 2 2 4 Ala r m L i n e - P W S h o p $3 9 0 . 9 9 55 2 2 4 T o t a l CL Y D E H I L L B l d g . I n s p . - M a r c h 2 0 1 4 Cl y d e H i l l , C i t y o f 00 1 - 0 0 0 - 0 0 0 - 5 5 8 - 6 0 - 4 1 - 0 6 Bu i l d i n g I n s p e c t o r C o n t r a c t 4/ 2 8 / 2 0 1 4 $1 , 1 5 0 . 4 5 55 2 2 5 Bl d g I n s p e c t i o n s - M a r . 2 0 1 4 $1 , 1 5 0 . 4 5 55 2 2 5 T o t a l 4 AGENDA ITEM 8.4 AP C h e c k R e g i s t e r Ap r i l 2 0 1 4 In v o i c e N u m b e r Ve n d o r N a m e Ac c o u n t N u m b e r Ac c o u n t D e s c r i p t i o n Ch e c k D a t e Tr a n s a c t i o n De t a i l A m o u n t Ch e c k Nu m b e r Tr a n s a c t i o n _ N o t e s 84 9 8 3 3 0 1 3 0 1 9 3 2 6 4 4 / 1 6 / 1 4 - 5 / 1 5 / 1 4 Co m c a s t 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 2 0 Re p a i r s & M a i n t - H W / S W M a i n t C a d 4/ 2 8 / 2 0 1 4 $1 9 0 . 8 0 55 2 2 6 Ca m e r a - N E 1 2 t h S t 84 9 8 3 3 0 1 3 0 1 9 3 2 2 3 4 / 1 6 / 1 4 - 5 / 1 5 / 1 4 Co m c a s t 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 2 0 Re p a i r s & M a i n t - H W / S W M a i n t C a d 4/ 2 8 / 2 0 1 4 $1 9 0 . 8 0 55 2 2 6 Ca m e r a - N E 2 4 t h S t $3 8 1 . 6 0 55 2 2 6 T o t a l CR I C K M O R E - R e i m b . 3 / 2 8 / 1 4 Cr i c k m o r e , P a t 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $3 0 . 9 3 55 2 2 7 Fla g g e r C e r t . T r a i n i n g $3 0 . 9 3 55 2 2 7 T o t a l 52 9 1 9 2 9 0 4 0 5 1 4 Cr y s t a l A n d S i e r r a S p r i n g s - P W 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $1 0 . 4 0 55 2 2 8 Dr i n k i n g W a t e r - P W $1 0 . 4 0 55 2 2 8 T o t a l XJ D 3 4 5 5 P 8 De l l M a r k e t i n g L P 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 3 1 - 0 1 IT H W , S W O f f E q u i p < $ 5 K 4/ 2 8 / 2 0 1 4 $8 0 9 . 0 6 55 2 2 9 La p t o p - P r o p e r t y R m - P D XJ D 3 R 5 3 K 8 De l l M a r k e t i n g L P 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $2 2 4 . 4 8 55 2 2 9 Mo n i t o r - P W $1 , 0 3 3 . 5 4 55 2 2 9 T o t a l FI N N I G A N - E P C - A p r i l 2 0 1 4 Fi n n i g a n , J a n e t K r i s t e n 00 1 - 0 0 0 - 0 0 0 - 5 2 5 - 6 0 - 4 1 - 0 0 Pr o f S e r v - E P C o o r d i n a t o r 4/ 2 8 / 2 0 1 4 $2 , 9 2 0 . 0 0 55 2 3 0 Em e r g . P r e p . C o o r d . - A p r i l 2 0 1 4 FI N N I G A N - E P C - A p r i l 2 0 1 4 Fi n n i g a n , J a n e t K r i s t e n 00 1 - 0 0 0 - 0 0 0 - 5 2 5 - 6 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $1 0 0 . 0 0 55 2 3 0 Em e r g . P r e p . C o o r d . - A p r i l 2 0 1 4 $3 , 0 2 0 . 0 0 55 2 3 0 T o t a l FI S C H E R - R e i m b . 4 / 2 8 / 1 4 Fi s c h e r , C r a i g T 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $4 7 . 9 6 55 2 3 1 Pe r s . A u t o - B a n k D e p s . , L F T r a i n i n g $4 7 . 9 6 55 2 3 1 T o t a l 94 0 7 9 5 2 5 3 9 Gr a i n g e r 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $7 0 . 4 3 55 2 3 2 Wo r k G l o v e s - P W 94 0 7 9 5 2 5 4 7 Gr a i n g e r 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $3 0 . 3 7 55 2 3 2 Wo r k G l o v e s - P W $1 0 0 . 8 0 55 2 3 2 T o t a l 80 7 2 2 4 9 Ho m e D e p o t C r e d i t S e r v i c e s 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $5 9 . 0 4 55 2 3 3 Ga l v P a i n t - P i c n i c T a b l e s 30 1 3 1 0 4 Ho m e D e p o t C r e d i t S e r v i c e s 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 0 Op e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $1 5 9 . 6 6 55 2 3 3 Te n n i s C t C l e a n e r , s a n d p a p e r 72 2 7 9 6 3 Ho m e D e p o t C r e d i t S e r v i c e s 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 3 1 - 0 1 Ma i n t e n a n c e S u p p l i e s 4/ 2 8 / 2 0 1 4 $9 7 . 1 4 55 2 3 3 Ho s e s f o r P a r k s $3 1 5 . 8 4 55 2 3 3 T o t a l JO H N S T O N - L E O F F 1 - R e i m b . Jo h n s t o n , W i l l a r d M a x 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 2 1 - 1 0 Pe r s o n n e l B e n e f i t s - R e t i r e e s 4/ 2 8 / 2 0 1 4 $9 6 . 0 0 55 2 3 4 Re i m b . M e d i c a l - L E O F F 1 $9 6 . 0 0 55 2 3 4 T o t a l KA N E - R e i m b . 4 / 1 4 / 1 4 Ka n e , J o h n 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 3 2 - 0 0 Ve h i c l e E x p e n s e s - G a s , C a r W a s h 4/ 2 8 / 2 0 1 4 $4 9 . 2 5 55 2 3 5 Li c e n s e P l a t e s - C a r # 2 1 $4 9 . 2 5 55 2 3 5 T o t a l 97 2 0 8 2 2 4 Mc A f e e 00 1 - 0 0 0 - 0 0 0 - 5 1 4 - 1 0 - 4 1 - 0 0 IT T e c h , S W S e r v i c e s - C i t y H a l l 4/ 2 8 / 2 0 1 4 $2 5 1 . 8 5 55 2 3 6 Em a i l D e f e n s e S v c s . - A p r i l 2 0 1 4 $2 5 1 . 8 5 55 2 3 6 T o t a l Mc G A U R A N - R e i m b . 3 / 6 / 1 4 Mc g a u r a n , C a t h e r i n e 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 3 - 0 0 Tr a v e l & T r a i n i n g 4/ 2 8 / 2 0 1 4 $3 0 . 9 3 55 2 3 7 Fla g g e r C e r t . T r a i n i n g $3 0 . 9 3 55 2 3 7 T o t a l 41 4 7 e No r t h w e s t C l e a n i n g & M a i n t e n a n c e 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 3 0 - 4 8 - 0 0 Re p a i r s / m a i n t - C i t y H a l l B l d g 4/ 2 8 / 2 0 1 4 $1 , 3 7 4 . 9 7 55 2 3 8 Cl e a n i n g / M a i n t . - C H $1 , 3 7 4 . 9 7 55 2 3 8 T o t a l OT A K P l a n n i n g 3 / 8 / 1 4 - 4 / 4 / 1 4 Ot a k 00 1 - 0 0 0 - 0 0 0 - 5 5 8 - 6 0 - 4 1 - 0 1 Pl a n n i n g C o n s u l t a n t 4/ 2 8 / 2 0 1 4 $4 , 0 6 2 . 7 6 55 2 3 9 Pl a n n i n g S v c s . OT A K C M P 3 / 8 / 1 4 - 4 / 4 / 1 4 Ot a k 00 1 - 0 0 0 - 0 0 0 - 5 5 8 - 6 0 - 4 1 - 0 7 En g i n e e r i n g C o n s u l t a n t 4/ 2 8 / 2 0 1 4 $5 , 4 4 7 . 2 7 55 2 3 9 CM P S v c s . OT A K T r e e 3 / 8 / 1 4 - 4 / 4 / 1 4 Ot a k 00 1 - 0 0 0 - 0 0 0 - 5 5 8 - 6 0 - 4 1 - 5 0 La n d s c a p e C o n s u l t a n t 4/ 2 8 / 2 0 1 4 $1 , 7 7 2 . 0 3 55 2 3 9 Tr e e C o d e S v c s . $1 1 , 2 8 2 . 0 6 55 2 3 9 T o t a l 99 3 9 2 2 5 - A P 1 4 Pi t n e y B o w e s G l o b a l F i n a n c i a l S e r v i c e s L L C 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 2 - 0 0 Po s t a g e / T e l e p h o n e 4/ 2 8 / 2 0 1 4 $3 2 3 . 8 0 55 2 4 0 Qt r l y L e a s e - P o s t a g e M e t e r $3 2 3 . 8 0 55 2 4 0 T o t a l 20 0 0 1 8 4 1 8 6 2 0 3 / 2 1 / 1 4 - 4 / 1 8 / 1 4 Pu g e t S o u n d E n e r g y 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 4 7 - 0 0 Ut i l i t y S e r v - E l e c , W a t e r , W a s t e 4/ 2 8 / 2 0 1 4 $1 , 2 4 3 . 1 2 55 2 4 1 Po w e r - C H 20 0 0 0 4 8 5 0 1 3 3 3 / 1 8 / 1 4 - 4 / 1 5 / 1 4 Pu g e t S o u n d E n e r g y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 2 0 Re p a i r s & M a i n t - H W / S W M a i n t C a d 4/ 2 8 / 2 0 1 4 $2 3 . 8 6 55 2 4 1 Ca m e r a - N E 2 4 t h S t 20 0 0 2 4 9 5 6 0 7 6 3 / 2 1 / 1 4 - 4 / 1 8 / 1 4 Pu g e t S o u n d E n e r g y 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 4 8 - 2 0 Re p a i r s & M a i n t - H W / S W M a i n t C a d 4/ 2 8 / 2 0 1 4 $3 8 . 7 7 55 2 4 1 Ca m e r a - 8 2 n d A v e N E 20 0 0 1 2 3 1 6 4 2 4 3 / 2 1 / 1 4 - 4 / 1 8 / 1 4 Pu g e t S o u n d E n e r g y 00 1 - 0 0 0 - 0 0 0 - 5 7 6 - 8 0 - 4 7 - 0 0 Ut i l i t i e s 4/ 2 8 / 2 0 1 4 $2 3 0 . 8 9 55 2 4 1 Po w e r - P W S h o p $1 , 5 3 6 . 6 4 55 2 4 1 T o t a l 5 AGENDA ITEM 8.4 AP C h e c k R e g i s t e r Ap r i l 2 0 1 4 In v o i c e N u m b e r Ve n d o r N a m e Ac c o u n t N u m b e r Ac c o u n t D e s c r i p t i o n Ch e c k D a t e Tr a n s a c t i o n De t a i l A m o u n t Ch e c k Nu m b e r Tr a n s a c t i o n _ N o t e s 37 5 4 Se c r e t a r y o f S t a t e - M i s c 00 1 - 0 0 0 - 0 0 0 - 5 1 8 - 1 0 - 3 1 - 0 0 Of f i c e A n d O p e r a t i n g S u p p l i e s 4/ 2 8 / 2 0 1 4 $5 4 . 0 9 55 2 4 2 Ar c h i v e s B o x e s $5 4 . 0 9 55 2 4 2 T o t a l ST A N T E C 3 / 1 / 1 4 - 3 / 2 8 / 1 4 St a n t e c C o n s u l t i n g S e r v i c e s I n c . 00 1 - 0 0 0 - 0 0 0 - 5 5 8 - 6 0 - 4 1 - 0 7 En g i n e e r i n g C o n s u l t a n t 4/ 2 8 / 2 0 1 4 $1 1 , 6 8 0 . 6 4 55 2 4 3 En g i n e e r i n g S v c s . $1 1 , 6 8 0 . 6 4 55 2 4 3 T o t a l 32 2 8 5 9 3 0 8 0 St a p l e s A d v a n t a g e 00 1 - 0 0 0 - 0 0 0 - 5 2 1 - 2 0 - 3 1 - 0 0 Of f i c e S u p p l i e s 4/ 2 8 / 2 0 1 4 $8 6 . 4 9 55 2 4 4 Ca r p e t C l e a n e r , C u p s , E n v . , T a p e - P D $8 6 . 4 9 55 2 4 4 T o t a l 40 3 0 1 5 7 Ut i l i t i e s U n d e r g r o u n d L o c a t i o n C t r 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 3 0 - 4 7 - 0 0 Ut i l i t y S e r v i c e s 4/ 2 8 / 2 0 1 4 $7 2 . 0 8 55 2 4 5 Ut i l i t y L o c a t e s $7 2 . 0 8 55 2 4 5 T o t a l TH O M P S O N - O B R I E N WA S T D e p t o f L i c e n s i n g 63 1 - 0 0 0 - 0 0 0 - 5 8 9 - 1 2 - 5 2 - 8 8 De p t o f L i c - G u n P e r m i t $ 1 8 / 2 1 4/ 2 8 / 2 0 1 4 $1 8 . 0 0 55 2 4 6 Re n e w a l L i c F e e - T h o m p s o n - O ' B r i e n AL B E R S , J WA S T D e p t o f L i c e n s i n g 63 1 - 0 0 0 - 0 0 0 - 5 8 9 - 1 2 - 5 2 - 8 8 De p t o f L i c - G u n P e r m i t $ 1 8 / 2 1 4/ 2 8 / 2 0 1 4 $1 8 . 0 0 55 2 4 6 Or i g L i c F e e - A l b e r s , J AL B E R S , T WA S T D e p t o f L i c e n s i n g 63 1 - 0 0 0 - 0 0 0 - 5 8 9 - 1 2 - 5 2 - 8 8 De p t o f L i c - G u n P e r m i t $ 1 8 / 2 1 4/ 2 8 / 2 0 1 4 $1 8 . 0 0 55 2 4 6 Re n e w a l L i c F e e - A l b e r s , T $5 4 . 0 0 55 2 4 6 T o t a l 16 8 9 7 4 Zu m a r I n d u s t r i e s , I n c . 10 1 - 0 0 0 - 0 0 0 - 5 4 2 - 6 4 - 4 1 - 0 0 Tr a f f i c C o n t r o l D e v i c e s 4/ 2 8 / 2 0 1 4 $3 , 4 3 6 . 5 4 55 2 4 7 St r e e t S i g n S u p p l i e s $3 , 4 3 6 . 5 4 55 2 4 7 T o t a l $5 3 5 , 4 3 5 . 6 2 Gr a n d T o t a l 6 AGENDA ITEM 8.4 From:Aimee Kellerman To:City Council Mail Subject:Appointment Confirmation to the Park Board Date:Friday, May 02, 2014 9:33:00 AM Attachments:PB Applicant - McMullen, Collette.pdf Honorable Mayor and Council Members, During the May 12, 2014 City Council meeting the agenda will include an item to confirm the appointment of Collette McMullen to the Park Board, According to resolution, recommendations must be presented to the full Council at least 10 days prior to the meeting. I have attached Collette McMullen’s application to this message. Her application was received by the City on April 1, 2014 and Ms. McMullen was interviewed by the Personnel Committee on April 28, 2014. Please feel free to contact me if you have any additional questions. Thank you, Aimee Kellerman, City Clerk/HR Manager City of Medina PO Box 144 | 501 Evergreen Point Road Medina, WA 98038-0144 (425) 233-6411 akellerman@medina-wa.gov 1 CITY OF MEDINA RESOLUTION NO. _____ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON ESTABLISHING A POLICY FOR THE EMPLOYEE WELLNESS PROGRAM WHEREAS: The Medina City Staff’s medical insurance is obtained through the Association of Washington Cities Employee Benefit Trust, and WHEREAS: The Association of Washington Cities Employee Benefit Trust’s medical insurance plans include a voluntary Wellness Program called “WellCity”, and WHEREAS: If a City chooses to participate in the WellCity program their medical insurance premiums are reduced by 2%, and WHEREAS: The City currently pays 90% of an employee’s medical insurance premiums and the employee currently pays 10% of the premiums. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Medina that the City will participate in the Association of Washington Cities Employee Benefit Trust’s WellCity program and the savings in medical insurance premiums will be divided evenly between the City and City staff. PASSED BY THE CITY COUNCIL ON THE _____ DAY OF __________ AND SIGNED IN AUTHENTICATION OF ITS PASSSAGE THE ____ DAY OF __________ ________________________ Michael Luis, Mayor Approved as to form: Attest: _______________________ ________________________ Kari Sand, City Attorney Aimee Kellerman, City Clerk Kenyon Disend, PLLC ATTACHMENT 1 1 CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.451.8197 (fax) www.medina-wa.gov MEMORANDUM To: City Council From: Robert J. Grumbach, AICP, Director of Development Services Date: May 12, 2014 Subject: Tree Code Update Background for Discussion The planning commission’s recommendation to amend the Medina Tree Code was discussed at the last council meeting. The recommendation followed the principles directed by the city council in 2012 for a phase one update of the regulations. A variety of issues were raised during the meeting and the council directed staff to prepare a proposed ordinance and schedule a public hearing to allow for input from the community. Included in the directions was a request to have the city arborist available at the May 14 meeting and to have the staff present additional information on the tree code. In particular, there was a desire express to better understand the tree hazard rating system. Staff will present additional information at the public hearing and this memorandum provides some background for this presentation. Public Policy In making decisions to adopt or modify regulations, it is important to understand the public policy behind the regulations. In the case of the Medina Tree Code, at the time it was last significantly amended, the public policy behind the regulations was: To preserve all large evergreen trees and some of the deciduous trees while allowing property owners’ flexibility to manage trees on their property. Understanding the public policy at the time regulations were adopted gives context to the tree code and makes it easier to understand why regulations are written certain ways. Public concerns have been raised about the requirements for tree replacement as being onerous. When the public policy to preserve trees was established, it was important to have regulations that reflected this policy. Fundamentally to this are the regulations that ATTACHMENT 1 2 say what trees can be removed and under what conditions can a tree be removed. To incorporate both parts of the public policy – preserving trees while allowing flexibility for removal – the council approved regulations that allowed any tree to be removed, but to limit the amount of large tree removal, a tree replacement program was adopted that increasingly disincentives removing larger trees. It’s worth noting that to allow property owners flexibility; the requirements for tree replacement do not even apply until a tree reaches 20 inches diameter breast height if the property is not under development. If the property is under development, the threshold drops to 10 inches, but excludes trees less than 36 inches diameter breast height that would be in the building footprint. These requirements are consistent with the public policy of preserving larger trees, which are significant contributors to Medina’s natural and informal character. Tree Code Update Process – Has the Public Policy Changed? The recent efforts to amend the Medina Tree Code began in late 2011 when residents petitioned the city council to require neighbor’s input when pruning trees on your property. While this concept for neighbor input into pruning was not feasible, the council decided to use this opportunity to reevaluate the adequacy of the Medina Tree Code. In mid-2012, the council deliberated on what to do with the tree code. Prominent in this discussion was the question about whether the tree replacement requirements were too onerous to property owners. Also recognized during these discussions was the potential divisiveness this question might have on the community. This is due in large part to the tug-of-war produced by the tree replacement regulations being the foundation of the public policy to preserve large trees and the focus of complaints that the tree code is too onerous. Of less importance, but still a matter of concern, is the fact that the tree code is a patchwork of regulations that are difficult to follow by both applicants and staff. The city was in the middle of efforts to update and cleanup codes and including the tree code in this effort made sense. Given the complaints about the tree code, an important question has risen about whether the public policy under which the current tree code was written has changed. Dividing the Update Process into Two Because there were multiple issues with the tree code with one of these involving the question about the public policy, the city council decided to divide updating and amending the Medina Tree Code into two phases. • Phase one was to not involve any significant public policy questions. Instead, this effort focused on a quicker process so that applicants could benefit from a more coherent tree code while the public policy issue was being considered. ATTACHMENT 1 3 • Phase two, which has not yet been approved by the city council, involved the question about the public policy issue and whether it should be modified or changed more significantly. This effort would include a more extensive public outreach to solicit community input before any further changes to the regulations were considered. Besides offering applicants the benefit of cleaning up the code sooner, this approach has the advantage of allowing a phase two to be more focused and therefore making it clearer for the public to know what they are commenting on. Tree Risk Assessment Tree risk is a combination of the chance of something happening and the severity of the consequences should that something happen. When considering tree risk assessments, it is important to understand the difference between risk and hazard. A hazard is simply the potential to cause harm no matter how small. Risk on the other hand is about the likelihood or probability that a hazard will cause harm. This distinction is important because all trees have the potential to cause harm, but there is no certainty that they will cause harm. Tree risk assessment therefore is an exercise in probabilities. We know that the probability of a healthy tree failing and causing harm is less likely than a dead tree, but we also know that healthy trees can fall in a storm event while a dead tree remains standing. There are two primary approaches to tree risk assessment – quantitative and qualitative. Corresponding this to the Medina Tree Code Update, the current tree code uses the TRACE method, which is a quantitative approach, while the update is proposing to change to the newer qualitative TRAQ approach. Either approach can be valid when applied properly with reliable data and valid assumptions. However, the TRACE method has often been misunderstood or misapplied leading to the International Society of Arboriculture to move to the TRAQ approach. Quantitative versus Qualitative (See attached Qualitative Tree Risk Assessment) Scott Baker, with Tree Solutions, will provide more in-depth information on this subject. However, a quick comparison: A quantitative risk assessment uses numeric values to determine probabilities and consequences. The evaluation is divided into different risk assessments and a score is assigned with the total score added up to produce an overall level of risk for the trees. Its strength is that people understand numbers better when it comes to risk. However, this is also its major drawback because trees are complex living organisms and a single number can create a false sense of accuracy. For example, many trees have multiple defects, but when being evaluated for risk, these are all lumped together under a single rating. The total rating could over-represent or under-represent the actual risk level because of the differing degrees of risk each tree defect might represent. ATTACHMENT 1 4 A qualitative risk assessment involves a process and uses a series of matrixes to evaluate the likelihood and the consequences to determine a risk level. The TRAQ method incorporates the fact that trees might have multiple defects and allows for these to be evaluated individually. No numbers are used. Its main drawback is the level of detail and the need for clear and consistent terms is critical in making this approach valid. However, its strength is that it addresses the shortcomings of the numerical approach and if the terms of clearly defined, there is less chance for misunderstanding. The International Society of Arboriculture has developed evaluation forms for both the TRACE and TRAQ approaches. The following table provides a summary comparison between the two scoring system. Please note that there is not a direct correlation between the rating type levels so a TRACE score of “2” on the Likelihood of Failure does not directly correlate to a TRAQ rating of “Possible.” TRACE TRAQ Target Assessment Target Rating Likelihood of Impacting Target Rating Type Numeric (1-4) Descriptive Levels (1) Occasional Use (2) Intermittent Use (3) Frequent Use (4) Constant use Very Low Low Medium High Likelihood of Failure Rating Type Numeric (1-4) Descriptive Levels (1) Low (2) Medium (3) High (4) Severe Improbable Possible Probable Imminent Consequences of Failure Rating Type Numeric (1-4) Descriptive Levels (1) Less than 6” (2) 6-18” (3) 18-30” (4) Greater than 30” Negligible Minor Significant Severe Final Rating Rating Type Numeric (3-12 Points) Descriptive Derived from Sum of “failure Potential Rating,” “Size of Part,” and “Target Rating” Series of guided decision matrices Levels Number from 3-12 (1) Low (2) Moderate (3) High (4) Extreme ATTACHMENT 1 5 Tree Risk and Public Policy Trees are a desired feature in most communities. However, they can also constitute a hazard if not properly cared for. It’s important acknowledge that people have different tolerance levels for risk and is one the reasons why there is such a wide range of opinions regarding trees. When it comes to trees, safety is only one aspect of public policy since it is impossible to maintain trees completely free of risk. Other factors include historical or environmental significance, aesthetics, and others, which means some level of risk has to be determined acceptable from a community perspective if the benefits of trees are to be experienced. Generally, a local government will set the community’s acceptable level of risk through its designation of hazard trees and any requirements for their removal. At what level of risk a tree is determined an unacceptable hazard is important because if the level is set to low and the requirements for removal are low, it can undermine your reasons for having the tree code in the first place. Set the hazard level to high, or make the requirements for removal of a hazard tree to high and it can result in harming the community. The key point is that the acceptable level of risk set forth in the regulations should reflect the public policy under which they are written. Comparing Hazard Ratings with Other Jurisdictions • Medina’s tree code defines a hazardous tree as receiving an 11 or 12 using a numerical rating method, with a tree receiving a 9 or 10 eligible for hazard pruning measures. Under the TRAQ method, a tree will be declared a hazard if the assessed risk comes in at high or extreme. • Town of Hunts Point defines a hazardous tree as receiving an 11 or 12 using a numerical rating method. A tree receiving a 9 or 10 rating can be declared a hazardous tree, but only at the town’s discretion. • Town of Yarrow Point defines a hazard tree as any tree deemed a risk to public safety by a qualified professional using the 12-point rating system. • City of Kirkland defines trees as hazardous if it meets the following criteria: o Having a combination of defects that make it subject to a high probability of failure; o Is in proximity to moderate to high frequency targets; and o Mitigation cannot less the hazard condition. • City of Bellevue has a retention program, which excludes trees that are a safety hazard. • City of Redmond defines a hazard tree as a tree that is dead, or is so affected by a significant structural defect or disease that falling or failure appears imminent, or tree that impedes safe vision or traffic flow, or that otherwise currently poses a threat to life or property. ATTACHMENT 2 ATTACHMENT 2 ATTACHMENT 2 ATTACHMENT 2 ATTACHMENT 2 ATTACHMENT 2 ATTACHMENT 2 DRAFT ATTACHMENT 3 PHASE ONE UPDATE 1 of 30 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, REGARDING THE MEDINA TREE CODE: REPEALING CHAPTER 12.28 AND ADOPTING A NEW CHAPTER 20.52 OF THE MEDINA MUNICIPAL CODE (MMC); AMENDING MONETARY PENALTIES FOR CODE VIOLATIONS; AND AMENDING OTHER SECTIONS OF THE MEDINA MUNICIPAL CODE FOR CONSISTENCY WITH THE MEDINA TREE CODE WHEREAS, the City of Medina is classified as a non-charter code City under Title 35A Revised Code of Washington (RCW); and WHEREAS, Ordinance No. 378, adopted on August 9, 1982, established regulations governing the removal and trimming of trees in the right-of-way; and WHEREAS, subsequent to the adoption of Ordinance No. 378, the Medina Municipal Code governing trees and vegetation have been amended by Ordinance Nos. 406, 471, 521, 574, 601, 630, 686, 732, 743, 778, 798, 855 and last amended by Ordinance No. 900; and WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A RCW, the City Council has adopted the City of Medina Comprehensive Plan, as amended by Ordinance 783, passed March 14, 2005; and WHEREAS, Community Design Goal CD-G1 is to retain Medina’s distinctive and informal neighborhood development pattern; and WHEREAS, following receipt of written public comments wanting amendments to the Medina Tree Code, the city council discussed at their April 23 and June 12, 2012, meetings a scope of work and process for updating the Medina Tree Code (Chapter 12.28 MMC); and WHEREAS, at their June 12, 2012, meeting, the city council reached a consensus on a scope of work for updating the Medina Tree Code that focused on amendments that did not change the overall existing public policy to preserve large significant trees, while allowing property owners flexibility to remove such trees; and WHEREAS, at their February 25 and March 25, 2014, meetings, the planning commission considered code amendments to the Medina Tree Code consistent with the city council’s approved scope of work, and voted to forward a recommendation to the city council; and WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was transmitted to the Washington State Department of Commerce on April 2, 2014; and WHEREAS, the city council received the planning commission’s recommendation at their April 14, 2014, meeting and members of the public commented on the tree code during the general public comment period; and WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of Nonsignificance (DNS) for the proposed code amendment was issued on April 28, 2014, pursuant to WAC 197-11-340(2); and DRAFT ATTACHMENT 3 PHASE ONE UPDATE 2 of 30 WHEREAS, public notice for a public hearing was published in The Seattle Times newspaper on April 28, 2014, and was posted at the City’s notice boards and on the City’s website; and WHEREAS, the city council held a public hearing on May 12, 2014, to receive public testimony concerning the proposed code amendment; and WHEREAS, the City Council enters the following findings in support of its decision: A. A SEPA threshold Determination of Nonsignificance was issued April 28, 2014. B. The city provided appropriate opportunity for the public to participate in the planning process. The code amendment affects less than five percent of the lots in the city and does not increase bulk standards. Notice of planning commission and city council meetings are made available to the public consistent with the city’s notification requirements. Public noticing for the planning commission meeting and the city council’s public hearing were posted on the city’s notice boards and by sending electronic notices to interested parties. Notice was also posted on the City’s website and a notice of the public hearing was published in a newspaper of general circulation. C. The city reviewed the proposed code amendment for consistency with the Medina Comprehensive Plan. The amendment is __________. The amendment is consistent with the goals and policies of the Medina Comprehensive Plan in that it that preserves the community’s informal and natural character. D. The proposed code amendment bears a substantial relation to the public health, safety and welfare. The amendment will ____________. E. The proposed amendments advance the public interest of the community by providing __________. WHEREAS, given the findings of fact set forth immediately above, the criteria set forth in MMC Section 20.82.070 for the proposed code amendment are met. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Repeal Chapter 12.28. Chapter 12.28 of the Medina Municipal Code is hereby repealed in its entirety. Section 2. Adoption of Chapter 20.52. A new Chapter 20.52 of the Medina Municipal Code is hereby adopted as set forth in “Attachment A” of this ordinance. Section 3. Adoption of List of Suitable Trees. A new “City of Medina List of Suitable Tree Species” is adopted as set forth in “Attachment B” of this ordinance. Section 4. Amend Section 1.15.330. Section 1.15.330 of the Medina Municipal Code is hereby amended to read: DRAFT ATTACHMENT 3 PHASE ONE UPDATE 3 of 30 A. Monetary penalties for a citation shall be in accordance with Table 1.15.330: Table 1.15.330 Code Provision First Violation Second Violation Third and Subsequent Violations Exceeding noise standards $100 $200 $500 Failure to comply with code of conduct or construction mitigation plan $100 $400 $750 Failure to comply with erosion control measures and best management practices $100 $200 $500 Failure to comply with a stop work order $300 $750 $1,500 Failure to obtain a tree removal permit $((100))300 $((400))500 $750 Failure to obtain and/or comply with a right-of-way permit $100 $400 $750 B. Monetary penalties for a notice of violation shall be as follows: 1. First day of each violation, $100.00; 2. Second day of each violation, $200.00; 3. Third day of each violation, $300.00; 4. Fourth day of each violation, $400.00; 5. Each additional day of violation beyond four days, $500.00 per day. C. Violations involving the tree regulations set forth in chapter 20.52 MMC and the shoreline master program shall have the monetary penalties prescribed by this section assessed on a per tree basis. Section 5. Amend Section 20.12.020. Section 20.12.020 of the Medina Municipal Code is hereby amended to read: … “ANSI” means the American National Standards Institute. … “Arborist, city” means a person appointed by the city manager or designee with the criteria that the person is a member of the American Society of Consulting Arborist or similar professional organization and is an ISA Certified Arborist. The city arborist is responsible for evaluating trees according to the International Society of Arboriculture in evaluating hazardous trees in urban areas. … Section 6. Amend Section 20.12.040. Section 20.12.040 of the Medina Municipal Code is hereby amended to read: “Caliper, tree” means synonym for trunk diameter used to measure the size of nursery trees. Caliper measurement of the trunk is taken six inches above the ground up to and including four- DRAFT ATTACHMENT 3 PHASE ONE UPDATE 4 of 30 inch caliper size. If the caliper at six inches above the ground exceeds four inches, the caliper is measured at 12 inches above the ground. … “Clearing” means cutting, grubbing or removing vegetation or other organic plant material by physical, mechanical, chemical or any other similar means. For the purpose of this definition of clearing, cutting means the severing of the main trunk or stem of woody vegetation at any point. … “Coniferous trees” means those trees that are called evergreen, have needles, or scales for leaves, and bear seeds in protective cones. This includes conifer trees that lose their needles in the fall. Section 7. Amend Section 20.12.050. Section 20.12.050 of the Medina Municipal Code is hereby amended to read: … “Deciduous trees” means perennial trees that lose all of its leaves at one time of the year. … “Diameter of replacement tree” means the replacement tree diameter using caliper as the measurement. Multi-trunk trees shall be measured by taking one-half the caliper of up to the three largest trunks and summing them. “Diameter breast height or DBH” means the diameter measurement in inches of the outside bark of a tree trunk, measured at four and one-half feet above the surrounding existing ground surface. The vertical measurement is taken at the mid-slope of the surrounding ground surface. The DBH for multi-trunk trees forking below the four and one-half foot mark is determined by measuring the diameter of the tree trunk at the narrowest part of the main stem below the tree fork. The DBH for multi-trunk trees splitting at ground level is determined by taking the square root of the sum of all squared stem caliper. … Section 8. Amend Section 20.12.070. Section 20.12.070 of the Medina Municipal Code is hereby amended to read: … “Failure” or “Failure mode” when used for assessing hazard trees means the breakage of stem, branches, roots, or loss of mechanical support in the root system. “Failure, likelihood” when used for assessing hazard trees means the chance of an event occurring. The likelihood of failure can be categorized as follows: 1. Improbable – the tree or branch is not likely to fail during normal weather conditions and may not fail in many severe weather conditions within a reasonable time period; 2. Possible – failure could occur, but is unlikely during normal weather conditions within a reasonable time period; 3. Probable – failure may be expected under normal weather conditions within a reasonable time period; or 4. Imminent – failure has started or is most likely to occur in the near future, even if there is no significant wind or increased load. “Failure, consequences” when used for assessing hazard trees means an estimate by the city arborist on the value of the target and the harm that may be done to it by a tree failure. The DRAFT ATTACHMENT 3 PHASE ONE UPDATE 5 of 30 consequence depends on the part size, fall characteristics, fall distance, and other factors that may protect the risk target from harm. The consequence of failure can be categorized as follows: 1. Negligible – are those consequences that involve low-value property damage or disruption that can be replaced or repaired, and do not involve personal injury; 2. Minor – are those consequences that involve low to moderate property damage, small disruptions to traffic or a communication utility, or very minor injury; 3. Significant – are those consequences that involve property damage of moderate to high value, considerable disruption, or personal injury; or 4. Severe – are those consequences that involve serious personal injury or death, damage to high-value property, or disruption of important activities. … Section 9. Amend Section 20.12.080. Section 20.12.080 of the Medina Municipal Code is hereby amended to read: … “Grubbing” means to clear by digging up roots and or stumps. See “Clearing”. … Section 10. Amend Section 20.12.090. Section 20.12.090 of the Medina Municipal Code is hereby amended to read: … “Hazard tree” means a tree designated by the city arborist as having a high to extreme risk using the International Society of Arborists Tree Risk Assessment Qualification (TRAQ) system. A hazard tree must have a significant potential to fail and a target that might sustain injury or damage. Hazard trees are created through a variety of circumstances including human influences, disease, and weather. Section 11. Amend Section 20.12.130. Section 20.12.130 of the Medina Municipal Code is hereby amended to read: “Land alteration” means any movement or modification of more than 25 cubic yards of earth material on any site. … Section 12. Amend Section 20.12.140. Section 20.12.140 of the Medina Municipal Code is hereby amended to read: … “Medina Tree Fund” means a fund established by the City for the financial mitigation for tree removal consistent with Chapter 20.52 MMC. The fund is to be used to plant trees on public lands as deemed appropriate by the city manager or designee. Section 13. Amend Section 20.12.170. Section 20.12.170 of the Medina Municipal Code is hereby amended to read: … “Plantable area, right-of-way” means the pervious surface portion of the city’s street rights-of- way located between the street surface edge and the adjoining property line. The plantable area DRAFT ATTACHMENT 3 PHASE ONE UPDATE 6 of 30 also includes the area of any planting strip between the existing sidewalk or pathway and the edge of the street. The plantable area excludes the sidewalk and driveways. … “Pruning” means the selective removal of branches and or trunks following ANSI standards for safety, health, structure, shape, and aesthetics. This definition includes trimming. Except where approved by the city arborist to reduce a hazard, pruning shall be consistent with one of the following methods: 1. Clean: Cleaning a tree shall consist of pruning to remove one or more non-beneficial parts: dead, diseased, and/or broken branches; 2. Raise: Selective pruning to provide vertical clearance; 3. Reduce: Selective pruning to decrease the height and /or spread of a tree and shall not reduce the foliage crown by more than 25 percent annually (this method is employed to minimize risk of failure, balance the canopy, height and spread reduction, utility clearance or to improve tree aesthetics); or 4. Thin: Selective pruning to reduce the density of small live branches typically in the 10 to 15 percent range of the foliage crown, but not exceeding 25 percent annually. “Pruning, hazard” means removing hazardous branches throughout a canopy, or in a clearly specified area of the canopy where safety considerations are paramount. Such branches may be broken, exceedingly weighted, or cracked. Section 14. Amend Section 20.12.190. Section 20.12.190 of the Medina Municipal Code is hereby amended to read: … “Removal tree or tree removal” means uprooting, severing the main trunk of the tree or any act which causes, or may reasonably be expected to cause, the tree to die, including but not limited to damage inflicted upon the root system by machinery, storage of materials, or soil compaction; substantially changing the natural grade above the root system or around the trunk; excessive pruning; or paving with concrete, asphalt, or other impervious materials in a manner which may reasonably be expected to kill the tree. … “Replacement tree” means a coniferous or deciduous tree required by the city to be planted as replacement for an existing tree proposed for removal. … Section 15. Amend Section 20.12.200. Section 20.12.200 of the Medina Municipal Code is hereby amended to read: … “Significant tree” means a tree of a size and species as identified in chapter 20.52 MMC. … Section 16. Amend Section 20.12.210. Section 20.12.210 of the Medina Municipal Code is hereby amended to read: “Target” when used for assessing hazard trees means people, property or activities that could be injured, damaged, or disrupted by a tree. DRAFT ATTACHMENT 3 PHASE ONE UPDATE 7 of 30 “Target, likelihood of impact” means the chance of a target being impacted by a failed part of a tree. The likelihood of impacting a target can be categorized as follows: 1. Very low – the chance of the failed tree or branch impacting the specific target is remote; 2. Low – it is not likely that the failed tree or branch will impact the target; 3. Medium – the failed tree or branch may or may not impact the target, with nearly equal likelihood; or 4. High – the failed tree or branch will most likely impact the target. In evaluating the likelihood of impacting a target, the occupancy rate of the target and any factors that could affect the failed tree as it falls towards the target shall be used in determining the likelihood of impact. … “Tree” means a self-supporting woody perennial plant, excluding a bush or shrub. “Tree protection zone” means area identified by the director in which no soil disturbances is permitted and activities are restricted. “Tree, right-of-way” means a tree with at least two-thirds of its trunk diameter on public right-of- way. “Tree risk” means the combination of the likelihood of an event and the severity of the potential consequences. In the context of trees, risk is the likelihood of a conflict or tree failure occurring and affecting a target; and the severity of the associated consequences – personal injury, property damage, or disruption of activities. Risk is evaluated by categorizing or quantifying both the likelihood (probability) of occurrence and the severity of the consequences. “Tree species” means group of trees that resemble each other closely and interbreed freely. “Tree topping” means an inappropriate technique to reduce tree size that cuts through a stem more than two years old at an indiscriminate location. … Section 17. Amend Section 20.12.230. Section 20.12.230 of the Medina Municipal Code is hereby amended to read: … “Vegetative cover” is defined as all vegetation including the ground cover layer, shrubs, and trees. … Section 18. Amend Section 20.70.050. Section 20.70.050 of the Medina Municipal Code is hereby amended to read: A. Applicant. Any owner may submit an application for an administrative tree removal permit. B. Procedures. Administrative tree removal permits are processed as a Type 1 decision pursuant to the review procedures set forth in Chapter 20.80 MMC. C. Applicability. This section applies to the removal of ((significant)) trees as set forth in ((Chapter 12.28)) MMC 20.52.050(A), excluding trees rated as hazard pursuant to MMC 20.52.050(E). D. Criteria for Approval. ((The criteria for approving an administrative tree removal permit are those set forth in MMC 12.28.050 and 12.28.060 as they currently exist or are hereafter amended)) The Decision Authority may approve an administrative tree removal permit only if the following criteria are satisfied: 1. The tree removal will have no materially detrimental effects on nearby properties; and 2. Tree replacement is provided pursuant to the requirements set forth in MMC 20.52.090. DRAFT ATTACHMENT 3 PHASE ONE UPDATE 8 of 30 E. Conditions of Approval. The decision authority may attach reasonable conditions as necessary to safeguard the public health, general welfare and safety. F. Lapse of Approval. 1. An administrative tree removal permit shall expire after 18 months from the later date of the decision being issued or an appeal becoming final; 2. Expiration of the administrative tree removal permit is automatic and notice is not required; and 3. No extension of the time period for the permit is allowed. Section 19. Amend Section 20.71.050. Section 20.71.050 of the Medina Municipal Code is hereby amended to read: … B. Applicant. ((Any)) Only owners enumerated in MMC 20.52.050(B)(1) may submit an application for an administrative right-of-way tree trimming/removal permit((, subject to the limitation in subsection (E) of this section)). C. Procedures. Administrative right-of-way tree trimming/removal permits are processed as a Type 2 decision pursuant to the review procedures set forth in Chapter 20.80 MMC. D. Applicability. This section shall apply to the pruning and removal of trees as set forth in MMC 20.52.050(B), excluding trees rated as hazard pursuant to MMC 20.52.050(E). ((the following: 1. All trimming, pruning or removal of trees in a city right-of-way, except as provided in subsection (D)(2) of this section; 2. The following tree trimming, pruning and removal activity shall be exempt from the requirements of this section: a. Trimming and pruning that: i. Follows ANSI standards; ii. Does not endanger the life of the tree as determined by the city; iii. Limbs being removed do not exceed three inches in diameter; and iv. Not more than 25 percent of the tree canopy is removed consistent with the other criteria in this subsection; b. Removal of trees that pose an immediate danger to life or property, or substantial fire hazard; provided, that prior consent by the director is given; c. Trees rated as hazardous by the city arborist consistent with the criteria in Chapter 12.28 MMC; or d. Any trimming, pruning or removal of trees performed by the city.)) E. ((Limitation. Only owners immediately adjacent to the right-of-way area where the subject tree is located may submit for an administrative right-of-way tree trimming/removal permit. F.)) Criteria for Approval. The decision authority may approve an administrative right-of-way tree trimming/removal permit only if the following criteria are satisfied: 1. The proposal is compatible with Chapter 3, Community Design Element, of the comprehensive plan; 2. The proposal is consistent with the public interest in maintaining an attractive and safe environment; 3. The tree trimming, pruning or removal will have no materially detrimental effects on nearby properties; 4. Trees ((defined as)) that are of a significant species pursuant to MMC 20.52.080 ((trees)) are not removed unless removal is necessary to provide access to a property or removal is for safety purposes (e.g., trees in danger of falling or losing significant limbs, or to provide clear view lines of sight for drivers of motorized vehicles); DRAFT ATTACHMENT 3 PHASE ONE UPDATE 9 of 30 5. Tree replacement ((mitigation)) is provided in accordance with ((Chapter 12.28)) MMC 20.52.090 ((standards)) for removed trees; 6. Tree trimming or pruning is done in accordance with the following: a. The trimming or pruning does not exceed 25 percent of the canopy of the tree in the area, unless supported by ANSI Standard A300; b. The trimming or pruning does not adversely affect adjoining and nearby properties regarding erosion control, noise control, shade, or other existing landscaping within the unimproved areas of the right-of-way; and c. The trimming or pruning complies with ANSI Standard A300 and does not cause unnecessary mutilation or damage to the tree. … Section 20. Amend Section 20.72.090. Section 20.72.090 of the Medina Municipal Code is hereby amended to read: … B. Applicant. Any owner, or any public or private agencies ((authorized)) with authority to ((use)) operate within the city right-of-way((,)) or their authorized agents who have written authorization to act on their behalf, may submit an application for a non-administrative right- of-way tree trimming/removal permit. C. Procedures. Non-administrative right-of-way tree trimming/removal permits are processed as a Type 3 decision pursuant to the review procedures set forth in Chapter 20.80 MMC. D. Applicability. This section shall apply to the pruning and removal of trees as set forth in MMC 20.52.050(C), excluding trees rated as hazard pursuant to MMC 20.52.050(E). ((the following: 1. All trimming, pruning or removal of trees in a city right-of-way, except as provided in subsection (D)(2) of this section; 2. The following tree trimming, pruning and removal activity in a city right-of-way shall be exempt from the requirements of this section, except as prescribed in subsection (E) of this section: a. Trimming and pruning that: i. Follows ANSI standards; ii. Does not endanger the life of the tree as determined by the city; iii. Limbs being removed do not exceed three inches in diameter; and iv. Not more than 25 percent of the canopy of the tree is removed consistent with the other criteria in this subsection; b. Removal of trees that pose an immediate danger to life or property, or substantial fire hazard, provided prior consent by the director is given; or c. Trees rated as hazardous by the city arborist consistent with the criteria in Chapter 12.28 MMC; d. Any trimming, pruning or removal of trees performed by the city; 3. Tree trimming, pruning and removal activity that is subject to the provisions in MMC 20.71.050.)) E. ((Limitation. The exemptions set forth in subsection (D)(2) of this section shall not apply to public and private utilities. F.)) Criteria for Approval. The decision authority may approve a non-administrative right-of-way tree trimming/removal permit only if the following criteria are satisfied: 1. The proposal is compatible with Chapter 3, Community Design Element, of the comprehensive plan; 2. The proposal is consistent with the public interest in maintaining an attractive and safe environment; DRAFT ATTACHMENT 3 PHASE ONE UPDATE 10 of 30 3. The tree trimming, pruning or removal will have no materially detrimental effects on nearby properties; 4. Trees ((defined as)) that are of a significant species pursuant to MMC 20.52.080 ((trees)) are not removed unless removal is necessary to provide access to a property or removal is for reasons of safety (e.g., trees in danger of falling or losing significant limbs, or to provide clear view lines of sight for drivers of motorized vehicles); 5. Tree replacement ((mitigation)) is provided in accordance with ((Chapter 12.28)) MMC standards 20.52.090 for removed trees; 6. Tree trimming or pruning is done in accordance with the following: a. The trimming or pruning does not exceed 25 percent of the canopy of the tree in the area, unless supported by ANSI Standard A300; b. The trimming or pruning does not adversely affect adjoining and nearby properties regarding erosion control, noise control, shade, or other existing landscaping within the unimproved areas of the right-of-way; and c. The trimming or pruning complies with ANSI Standard A300 and does not cause unnecessary mutilation or damage to the tree. ... Section 21. Amend Section 20.72.100. Section 20.72.100 of the Medina Municipal Code is hereby amended to read: … D. Applicability. This section shall apply to removal of ((any significant)) trees as set forth in MMC 20.52.050(D), excluding trees rated as hazard pursuant to MMC 20.52.050(E). ((on private property where the tree has a 50-inch or greater diameter at breast height and the tree is not located within the new building footprint on a property undergoing development.)) E. Criteria for Approval. The decision authority may approve a nonadministrative tree removal permit only if the following criteria are satisfied: 1. The proposal is compatible with Chapter 3, Community Design Element, of the comprehensive plan; 2. The proposal is consistent with the public interest in maintaining an attractive and safe environment; 3. The tree removal will have no materially detrimental effects on nearby properties; 4. Tree replacement ((mitigation)) is provided in accordance with ((Chapter 12.28)) MMC ((standards)) 20.52.090 for removed trees; 5. All other ordinances, regulations and policies applicable to tree removal are followed. … Section 22. Authorization to make corrections. The City Manager or designee is authorized to make necessary corrections to this ordinance including, but not limited to, the correction of scrivener’s/ clerical errors, references, ordinance numbering, section/ subsection numbers and any references thereto. Section 23. Effective Date. This ordinance shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after the date of publication. DRAFT ATTACHMENT 3 PHASE ONE UPDATE 11 of 30 PASSED BY THE CITY COUNCIL ON THIS ____ DAY OF _________, 2014, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE ___ DAY OF ________, 2014. Mayor Michael Luis Approved as to form: Attest: Kari Sand, City Attorney Aimee Kellerman, City Clerk Kenyon Disend, PLLC Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 12 of 30 Chapter 20.52 Tree and Vegetation Management Code Sections: 20.52.010 Purpose. 20.52.020 Applicability. 20.52.025 Using this chapter. 20.52.030 Exemptions. 20.52.040 Liability. 20.52.050 Tree Removal Permits. 20.52.060 Notice of tree removal involving no construction. 20.52.070 Tree removal and replacement plan. 20.52.080 Designation of significant tree species. 20.52.090 Tree replacement requirements. 20.52.100 City tree arborist established. 20.52.110 Hazard tree risk assessment. 20.52.120 Tree protection measures during construction. 20.52.130 Owner responsibility within city rights-of-way. 20.52.140 Planting requirements within a right-of-way. 20.52.150 Other general provisions. 20.52.160 Lots 12,000 square feet or less. 20.52.010 Purpose. This chapter establishes the regulations and standards necessary to ensure the city will continue to realize the benefits provided by its urban forest. The provisions of this chapter are enacted to: A. Preserve and maintain the existing tree canopy; B. Preserve and enhance the physical and aesthetic character by preventing indiscriminate removal or destruction of significant trees and vegetative cover; C. Promote land development practices that result in a minimal disturbance to the city’s natural environment; D. Promote the existence of wildlife with the establishment of shoreline plantings and native trees which will provide habitat for fish and wildlife in the lakes and streams; E. Minimize surface water and ground water runoff and diversion and to prevent erosion and the risks of slides; F. Minimize the need for additional storm drainage facilities; G. Retain clusters of trees for the abatement of noise and wind protection; H. Acknowledge that trees and vegetative cover produce oxygen from carbon dioxide and are an aid in reducing air pollution; I. Minimize the devaluation of property values due to unnecessary destruction of trees and vegetative cover; J. Promote building and site planning practices that are consistent with the city’s natural topography and vegetative cover while recognizing that certain factors such as condition (e.g., disease, danger of falling, etc.), proximity to existing and proposed structures and improvements, interference with utility services, protection of scenic views, and the realization of a reasonable enjoyment of property may require the removal or pruning of certain trees and vegetative cover; K. Ensure prompt development, restoration, replanting and effective erosion control of property after tree removal through the use of landscape plans and other reasonable controls; L. Reduce siltation and water pollution in Lake Washington; Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 13 of 30 M. Implement the city of Medina comprehensive plan; and N. Provide for reasonable development of land in Medina. 20.52.020 Applicability. A. No person or their representative, directly or indirectly, shall remove or destroy trees located within the jurisdictional boundaries of the city except as provided for in accordance with this chapter. B. Additional tree and vegetation management requirements are set forth in the Medina Shoreline Master Program as provided in MMC 20.66.050. 20.52.025 Using this chapter. This section offers a user’s guide shown in Diagram 20.52.025 that outlines the process for applying the provisions of this chapter to trees. Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 14 of 30 Diagram 20.52.025* Tree Is the pruning or removal activity exempt? See Section 20.52.030 No Yes Is the tree in a city right-of-way? Is the tree being removed or pruned? Pruned Removed Yes No Is the tree a significant species? See Section 20.52.080 Is the tree a significant species? See Section 20.52.080 Yes No Yes/ No What is the tree’s DBH? See Section 20.12.050 Was the tree rated a hazard by the city arborist? See Section 20.52.110 Yes No Is a tree permit required? See Section 20.52.050 Determine tree replacement requirements See Section 20.52.090 Prepare tree removal and replacement plan See 20.52.070 Yes No Submit tree permit application *See MMC 20.66.050 for additional vegetation management requirements applicable to the shoreline area. If Pruning Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 15 of 30 20.52.030 Exemptions. The following are exempt from the requirements in this chapter: A. Normal and routine trimming and pruning operations and maintenance of trees and vegetation on private property following ANSI standards; B. Emergency tree removal or hazard pruning for any tree that poses an imminent threat to life or property provided: 1. The City is notified within seven days after the emergency tree removal or hazard pruning takes place and evidence is provided of the threat supporting the emergency tree removal; and 2. If evidence of the threat is not provided, or the Director determines the evidence does not warrant an emergency tree removal, the Director may require the party to obtain a permit as prescribed by this chapter and require replacement trees to be planted consistent with the requirements of this chapter; C. Trimming and pruning operations and maintenance of trees and vegetation following ANSI standards, or removal of trees performed by the City or a contractor contracted by the City within a public right-of-way or city-owned parkland where such removal serves the public interest; D. Removal of trees and vegetation management by the City or an agency under contract with the City for purposes of installing and maintaining fire hydrants, water meters, pumping stations, or similar utilities; or E. The removal of a dead tree where the director pre-determines that the tree died from naturally occurring causes. 20.52.040 Liability. Consistent with MMC 20.10.070, nothing contained in this chapter shall be construed or form the basis for any liability on the part of the city, or its officers, agents, consultants or employees, for any injury or damage resulting from any person’s failure to comply with the provisions of this chapter or by reason of or in consequence of any act or omission in connection with the implementation of or enforcement of this chapter. 20.52.050 Tree Removal Permits. A. An Administrative Tree Removal Permit meeting the requirements set forth in MMC 20.70.050 is required for the following activities unless the activity requires a permit elsewhere under this section: 1. Removal at any time of a significant tree species located on private property or the state highway right-of-way with the size of the tree 20 inches or greater diameter at breast height; 2. Removal at any time of a significant tree species located on private property or the state highway right-of-way under development or involving land alteration, with the size of the tree 10 inches and greater diameter at breast height; 3. Installation of new landscaping on properties under development where the landscaping is located within 15 feet along: a. Minor arterial and collector street rights-of-way as designated in MMC 10.08.010; b. NE 8th Street; c. NE 82nd Avenue between NE 8th Street and NE 12th Street; d. NE 84th Avenue south of NE 12th Street; e. Evergreen Point Road north of NE 78th Place; and Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 16 of 30 4. Clearing or grubbing activity that removes or destroys 2,500 square feet or more of surface vegetative area, except the Director may waive the requirement for a permit if the property owner demonstrates that no tree protection zones will be disturbed; 5. All trees located within 200 feet of the Lake Washington shoreline pursuant to MMC 20.60.050 having six inches or greater diameter at breast height. B. An Administrative Right-of-way Tree Trimming/ Removal Permit meeting the requirements set forth in MMC 20.71.050 is required for the following: 1. Pruning or removal of any tree (significant and non-significant species) located within a city right-of-way (includes opened and closed) where application for the tree pruning or removal is made by owners of the property immediately adjoining to the right-of-way where the tree is located; and 2. A permit is not required for pruning activities by the owners immediately adjoining to the right-of-way where the tree is located if the pruning complies with the following: a. Follows ANSI standards; b. Does not endanger the life of the tree in the opinion of the director; c. Does not remove more than 25 percent of the natural canopy; and d. Does not remove any limbs with a diameter greater than three inches. C. A Non-administrative Right-of-way Tree Trimming/ Removal Permit meeting the requirements set forth in MMC 20.72.090 is required for the following: 1. Pruning or removal of any tree (significant and non-significant species) located within a city right-of-way (includes opened and closed) where application for the tree pruning or removal is not eligible for an Administrative Right-of-way Tree Trimming/ Removal permit under MMC 20.52.050(B)(1); and 2. Pruning or removal of any tree (significant and non-significant species) located within a city right-of-way (open and closed) by a public or private utility or their agent for any purpose. D. A Non-administrative Tree Removal Permit meeting the requirements set forth in MMC 20.72.100 is required for removal at any time of a significant tree species located anywhere within the boundaries of the cities where the size of the tree is 50 inches or greater diameter breast height, and the tree is not located within the new building footprint on properties undergoing development. E. Trees rated as hazard by the city arborist pursuant to MMC 20.52.110 shall be exempt from the requirement to obtain a tree removal permit. 20.52.060 Notice of tree removal involving no construction. A. Property owners removing a significant tree species requiring a permit under MMC 20.52.050, but not undergoing new construction or land alteration activity, shall notify the City at least 10 days prior to the date the tree will be removed. B. All property owners removing a tree that does not require a permit under MMC 20.52.050 are encouraged, but not required to; notify the City of the tree removal at least 48 hours prior to the tree being removed. 20.52.070 Tree removal and replacement plan. A. Permits required under MMC 20.52.050 shall include a tree removal and replacement plan containing the following information: 1. A survey plan prepared by a state of Washington licensed surveyor that includes the following: a. The location, genus, common name, and size of all significant trees located on the property and within adjoining street rights-of-way and/ or private lane easement; Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 17 of 30 b. Topography of the site at two-foot contour intervals; c. Critical areas as defined in chapter 18.12 MMC and chapter 20.67 MMC; 2. A site plan drawing showing the following: a. Proposed improvements, alterations or adjustments to the subject property including, but not limited to, buildings, driveways, walkways, patios, decks, utilities, and proposed contours; b. Existing structures, whether proposed to remain or proposed for removal; and c. The shoreline jurisdiction as defined in RCW 90.58.030, if applicable to the property; 3. A tree replacement planting plan that includes: a. Identification of all trees (significant and non-significant species) having a size of six inches or greater diameter breast height to be retained and those to be removed; b. A list of replacement trees to be planted consistent with the requirements of this chapter; c. The list of required replacement trees shall include the size, genus, species and common names; and d. A proposed general planting plan that includes the required replacement trees and other vegetation being planted. B. The director may approve modifications to the tree removal and replacement plan submittal requirements provided the director concludes such information to be unnecessary. C. The director may require additional information to be included with the tree removal and replacement plan, such as tree protection measures, where the director concludes the information is necessary to determine compliance with this chapter. D. The applicant may combine the survey, site plan drawing, and/ or tree replacement plan into a single document, or may combine the required information with other documents, provided the City determines the submitted information is reasonably easy to understand. All plans shall be drawn to a scale acceptable by the City. 20.52.080 Designation of significant tree species. A. A list of suitable tree species consisting of coniferous and deciduous trees is provided under the document “City of Medina List of Suitable Tree Species” for the purpose of establishing significant tree species on private property, public property, and City rights-of-way; and tree species that are eligible to count as replacement credit under MMC 20.52.090. B. The director shall maintain the “City of Medina List of Suitable Tree Species” document and is authorized to administratively modify the list consistent with the following criteria: 1. The designation of coniferous trees shall exclude tree species known to have invasive root structures and to be fast growing such as Leyland Cypress; 2. The designation of deciduous trees shall include tree species that are native to the western slope of Washington State as indicated by the book “Flora of the Pacific Northwest” written by C. Leo Hitchcock and Arthur Cronquist in its most recent adopted form, but excluding all species that are known to be hazardous or destructive of property. 3. Plantings of the following tree species within the city’s rights-of-way shall be prohibited: London Plane, Quaking Aspen, Lombardy Poplar, Bolleana Poplar, Cottonwood, and Bigleaf Maple. C. The director shall submit proposals to modify the “City of Medina List of Suitable Tree Species” to the city council for their consideration. The City Council may approve, modify or deny the proposed modifications. The City Council may also decline to take action on the proposed modifications in which case the modifications shall be incorporated into the list and take effect five days after the date the City Council declines to take action. Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 18 of 30 20.52.090 Tree replacement requirements. Non-hazard trees shall be preserved unless replacement trees are planted in accordance with the requirements set forth in this section. A. Tree replacement ratio: the following tables set forth the tree replacement ratio used to calculate the number of replacement trees required for the particular listed conditions associated with each tree being removed: 1. Trees located on private property, including state highway right-of-way, involving no development or land alteration shall have the tree replacement ratio assessed pursuant to Table 20.52.090(A)(1): Table 20.52.090(A)(1): Significant/ Non- significant Tree Species Size of Tree (DBH) Tree Replacement Ratio Non-significant All None Significant Less than 20 inches None 20 inches to less than 36 inches 125% 36 inches and larger 200% 2. Trees located on private property, including state highway right-of-way, that is under development or involves land alteration shall have the tree replacement ratio assessed pursuant to Table 20.52.090(A)(2): Table 20.52.090(A)(2): Tree Location Significant/ Non- significant Tree Species Size of Tree (DBH) Tree Replacement Ratio Within Building Footprint Non-significant All None Significant Less than 36 inches None 36 inches and larger 200% Outside Building Footprint Non-significant All None Significant Less than 10 inches None 10 inches to less than 20 inches 100% 20 inches to less than 36 inches 125% 36 inches and larger 200% The requirements set forth in this table shall also apply to trees under this subsection that are removed within two years prior to submittal of any construction permits and two years after development and/ or land alteration is completed. 3. Trees located anywhere within an open or closed City right-of-way shall have the tree replacement ratio assessed pursuant to Table 20.52.090(A)(3): Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 19 of 30 Table 20.52.090(A)(3): Significant/ Non-significant Tree Species Size of Tree (DBH) Tree Replacement Ratio All Less than 10 inches None Non-significant 10 inches to less than 20 inches 30% 20 inches to less than 36 inches 45% 36 inches and larger 60% Significant 10 inches to less than 20 inches 100% 20 inches to less than 36 inches 125% 36 inches and larger 200% B. Calculating required replacement trees: the quantity of replacement trees to be planted shall be determined pursuant to the following procedures (see Diagram 20.52.090 for an example): 1. The tree replacement ratio is determined from the applicable table in MMC 20.52.090(A); and 2. The tree replacement ratio is multiplied by the diameter breast height of the tree being removed to establish the number of required tree replacement inches; and 3. Where more than one tree is removed, the required tree replacement inches for each removed tree shall be added together to produce a total number of tree replacement inches; and 4. The total number of replacement trees is determined by the total caliper inches of the replacement trees equaling or exceeding the required tree replacement inches established in MMC 20.52.090(B)(2) and (3); and 5. All fractions shall be rounded up to the next higher whole number. 6. Each replacement tree shall have a minimum caliper of: a. Three inches for trees replacing an existing tree with diameter breast height of less than 36 inches; b. Four inches for trees replacing an existing tree with 36-inch diameter breast height and larger; and Diagram 20.52.090: Example of calculating required replacement trees: Using Table 20.52.090(A)(1) with a significant tree species/ outside of building footprint: DBH = 24 inch 24 DBH inches X 125% = 30 tree replacement inches 30 tree replacement inches/ 3-inch caliper trees = 10 replacement trees Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 20 of 30 Multiple trees: C. To be eligible as a replacement tree, the species of the replacement tree must be selected from the appropriate list in the “City of Medina List of Suitable Tree Species” document set forth in MMC 20.52.080. Tree species listed as not eligible for replacement credit shall not count as a replacement tree. D. Other requirements: 1. At least 25 percent of the total required replacement tree inches planted shall be of the same genus as the tree removed unless the number of genera involved with tree removal exceeds the number of replacement trees that the applicant chooses to plant in compliance with the provisions of this chapter; 2. Coniferous replacement trees shall be a minimum height of: a. Eight feet at the time of final inspection for trees replacing existing trees with a diameter breast height less than 36 inches; or b. Ten feet at the time of final inspection for trees replacing existing trees with a 36-inch diameter breast height and larger; 3. The property owner shall guarantee that required replacement trees are healthy and viable for three years after final inspection. E. In lieu of planting the replacement trees prescribed in MMC 20.52.090(A) and (B), an applicant may satisfy the tree replacement requirements by fulfilling the following requirements: 1. Contribute to the Medina Tree Fund at a rate of: a. $200.00 per each tree replacement inch calculated in MMC 20.52.090(B)(2) for each removed tree less than 20 inches diameter breast height; and b. $250.00 per each tree replacement inch calculated in MMC 20.52.090(B)(2) for each removed tree at least 20 inches diameter breast height, but less than 36 inches diameter breast height; or c. $400.00 per each tree replacement inch calculated in MMC 20.52.090(B)(2) for each removed tree at least 36 inches diameter breast height and larger; and 2. Planting at least two replacement trees consistent with the caliper requirements in MMC 20.52.090(B)(4) and eligibility requirement in MMC 20.52.090(C); and 3. The sum of the tree replacement inches accounted for by contributing to the Medina Tree Fund and the total caliper of the replacement trees planted shall not be less than the total replacement inches calculated in MMC 20.52.090(B)(2) and (3). F. Trees of a significant species that are transplanted onsite may be credited as a preserved tree not requiring tree replacement provided the director is consulted prior to the transplant and the transplant follows methods and techniques approved by the City for executing the transplant of the tree. G. The director may credit recently planted trees as satisfying tree replacement requirements provided: 1. The tree is eligible to be credited as a replacement tree pursuant to MMC 20.52.090(C); DBH = 24 inch DBH = 12 inch 24 DBH inches X 125% = 30 tree replacement inches 12 DBH inches X 100% = 12 tree replacement inches 42 total tree replacement inches 42 total tree replacement inches/ 3-inch caliper trees = 14 replacement trees Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 21 of 30 2. The tree being used for credit was planted within the preceding 24 months to the submittal of an application for a tree removal permit; 3. The tree being used for credit is located on the same property as the tree being removed; and 4. The size of the tree being used for credit has a caliper of at least three inches. H. Replacement trees shall not be required where the city arborist assesses the tree as a hazard tree pursuant to MMC 20.52.110. 20.52.100 City arborist established. The director shall appoint a person to the position of city arborist who shall be assigned responsibility for evaluating the hazardousness of trees consistent with the requirements of this chapter. 20.52.110 Hazard tree risk assessment. A. Hazard trees are trees assessed by the city arborist as having a high to extreme risk rating using the International Society of Arborists Tree Risk Assessment Qualification (TRAQ) method in its most recent adopted form. B. Steps in the TRAQ method in developing a tree risk rating include the following: 1. Identify possible targets and estimate occupancy rate; 2. Inspect tree and identify tree parts that could fail and strike targets (referred to as failure mode); 3. For each significant failure mode identified: • The likelihood of failure is assessed; • The likelihood of a tree part impacting a target is assessed; • The likelihood of a tree failure impacting a target is assessed; • Consequences of failure are estimated; • The risk is designated pursuant to the matrix in Table 20.52.110(C); • Possible mitigation treatment to reduce the risk are identified; • The risk is again designated pursuant to the matrix in Table 20.52.110(C) after mitigation treatment is completed (this subsequent designated risk rating shall be used to determine if the tree is subject to MMC 20.52.110(E)). 4. When assessing the risk of a tree, the city arborist shall evaluate the tree based on existing conditions and shall exclude possible impacts caused by new development, any land alteration activity, or other similar such activities that might otherwise unnaturally cause the risk rating to increase. C. The following table is from the International Society of Arborists TRAQ method and denotes the Risk Rating Matrix used to assess levels of tree risk as a combination of likelihood of a tree failing and impacting a specified target, and the severity of the associated consequences should the tree or any part of the tree fail: Table 20.52.110 Tree Risk Rating Matrix Likelihood of Failure or Impact Consequences Negligible Minor Significant Severe Very Likely Low Risk Moderate Risk High Risk Extreme Risk Likely Low Risk Moderate Risk High Risk High Risk Somewhat likely Low Risk Low Risk Moderate Risk Moderate Risk Unlikely Low Risk Low Risk Low Risk Low Risk Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 22 of 30 1. The consequences listed in Table 20.52.110 have meanings as follows: a. Extreme Risk: This category applies to trees in which failure is “imminent” and there is a high likelihood of impacting a target, and the consequences of the failure are “severe.” b. High Risk: This category applies to situations in which consequences are significant and likelihood is “very likely” or “likely,” or when consequences are severe” and likelihood is “likely.” c. Moderate Risk: This category applies to trees in which consequences are “minor” and likelihood is “very likely” or “likely” or when likelihood is “somewhat likely” and the consequences are “significant” or “severe.” d. Low Risk: This category applies to trees in which consequences are “negligible” and likelihood is “unlikely”; or when consequences are “minor” and likelihood is “somewhat likely.” 2. Definitions of TRAQ method terminology that are not set forth in this chapter or chapter 20.12 MMC can be found in the article "Qualitative Tree Risk Assessment" by E. Thomas Smiley, Nelda Matheny, and Sharon Lilly on file at City Hall. 3. Potential targets are permanent structures or an area of moderate to high use. Where a target does not exist, applicants should consider routine pruning and maintenance to mitigate significant hazards. D. Where a tree is found to have a high or extreme risk, the city arborist may authorize hazard pruning to mitigate the risk rather than removing the entire tree. E. If the city arborist assesses a tree to have a high or extreme risk and mitigation of the risk through pruning or moving of potential targets is not feasible, the city arborist shall designate the tree a hazard tree qualifying it for the exemptions set forth in MMC 20.52.050(E) and MMC 20.52.090(H). 20.52.120 Tree protection measures during construction. A. Tree protection measures shall be implemented and maintained before and during all construction activities to ensure the preservation of significant tree species that are being retained. Tree protection measures shall be shown on grading and drainage plans, tree protection plans, and construction mitigation plans. B. Tree protection measures shall include, but are not limited to the following: 1. Establish tree protection zones and installation of protective fencing at the drip line or other barriers that are at least four feet in height, except where tree protection zones are remote from areas of land disturbance, and where approved by the director, alternative forms of tree protection may be used in lieu of tree protective fencing; provided, that the critical root zones of protected trees or stands of trees are clearly delineated and protected; 2. Limit grading levels around subject trees to not being raised or lower within the following area, whichever is larger; 1. The drip line area of the tree; or 2. An area around the tree equal to one foot in diameter for each inch of tree diameter measured at DBH; 3. Installation of a tree well, but only where necessary and only with pre-approval of the City; 4. Designation of areas on-site for parking, material and equipment storage, construction ingress and egress, and similar designated areas that do not negatively impact significant trees; Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 23 of 30 5. Locate trenches for utilities that minimize negative effects on the tree root structure with provisions for filling the trenches with a suitable growing medium in the vicinity of the trees; 6. Employ measures to protect critical root systems from smothering and compaction; 7. Implementing a tree care program during construction including watering, fertilizing, pruning and pest control; and 8. Measures for the disposal of potentially harmful items such as excess concrete, polluted water runoff, and other toxic materials. C. The director may approve deviations to the tree protection measures set forth in MMC 20.52.120(B) if the director determines that the deviation will provide equal or better tree protection than the required tree protection measure. 20.52.130 Owner responsibility within city rights-of-way. A. Unless authorized by this chapter, no person shall in any public area of the City, break, injure, mutilate, kill, destroy, prune or remove any tree; permit any animal under his or her control to do so; permit any fire to injure any portion of any tree; permit any toxic chemical to seep, drain, or be emptied on or about any tree. B. All owners of property adjoining a City right-of-way shall be responsible for maintaining all trees, shrubs, and other landscaping planted in the adjoining right-of-way by the property owner or previous owner of the property, or for which responsibility has been assumed by the owner through a recorded agreement with the City. C. All owners of the property adjoining a City right-of-way shall ensure the trees, shrubs and landscaping in the right-of-way adjoining their property do not interfere with the free passage of vehicles and pedestrians or cause any risk of danger to the public or property. D. No hazardous or destructive tree species shall be planted in the city rights-of-way. The City shall maintain a list of trees that are acceptable to be planted in City rights-of-way. E. The requirements of this subsection shall apply equally to the City rights-of-way whether the city’s title to the right-of-way was obtained by dedication, condemnation, deed or in any other manner. F. For the purpose of this chapter, an owner shall be considered adjoining to the centerline of the public right-of-way. 20.52.140 Planting requirements within a right-of-way. A. This section shall apply to tree plantings by owners of private property within the following City rights-of-way: 1. Minor arterial and collector street rights-of-way as defined in Chapter 10.08 MMC; 2. NE 8th Street; 3. 82nd Avenue NE between NE 8th Street and NE 12th Street; 4. 84th Avenue NE south of NE 12th Street; and 5. Evergreen Point Road north of 78th Place N.E. B. The following landscaping standards shall apply when the lot adjoining the right-of-way is underdevelopment: 1. There shall be at least one tree planted for each 300 square feet of plantable area within the street right-of-way abutting the lot with a minimum of two trees planted; and 2. The new trees planted shall have a minimum three-inch caliper with coniferous trees also having a minimum height of eight feet at the time of final inspection; and 3. The requirements of this subsection may be satisfied with existing trees; and 4. New trees shall not be planted within three feet of the edge of any paved roadway and 5. Trees shall be planted in an informal pattern to create a natural appearance. Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 24 of 30 C. The following exceptions shall apply: 1. Shrubs, trees and plantings within the required sight line areas at private drives, private lane outlets and street intersections shall not interfere with required sight distances. 2. The director may waive the requirements of this section if the right-of-way to be planted is planned for modification in the city capital improvements plan. 20.52.150 Other general provisions. A. Implementation and costs: 1. All costs associated with trimming and removal of trees shall be the responsibility of the applicant or property owner; and 2. Any tree trimming or removal governed by this chapter shall be performed by a state of Washington licensed tree service contractor, bonded and insured for the liabilities associated with tree removal. B. Survey: The city may require as a condition of approving a tree removal permit that the applicant obtain a survey by a state of Washington licensed surveyor to determine if the trees described in the application are located on the associated property, or if a tree is located within a city right-of-way. C. Supplemental notice: The following shall supplement Right-of-way Tree Trimming/ Removal permit requirements set forth in MMC 20.80.140(A): 1. Notice shall be posted on or near the subject tree or trees in a manner that clearly identifies all trees being considered under the application; 2. The director may approve the use of a variety of reasonable methods to identify trees provided the methods clearly identify all trees being considered under the application; and 3. The director may require additional notices to be posted when, in the opinion of the director, it is determined necessary to provide reasonable notification to the public of a pending application. D. Limitations on occupancy: A certificate of occupancy shall not be issued until all required tree plantings and landscaping associated with this chapter is complete and receives final approval from the City. Temporary occupancy may be granted pursuant to MMC 20.40.100 before completion of the tree planting and landscaping work provided: 1. The property owner provides a financial guarantee to the City to ensure completion of the tree planting and landscaping; 2. The financial guarantee may take the form of a bond, line of credit, cash deposit, or another form acceptable to the City; 3. The minimum amount of the financial guarantee shall be 150 percent of the estimated cost of landscaping and required tree plantings not completed at the time of the inspection; 4. Terms of the financial guarantee shall include, but are not limited to conditions for approving the financial guarantee, a timeframe for the work to be completed, and terms under which the City shall release the financial guarantee. E. View and sunlight obstructions caused by trees: Pursuant to MMC 18.16.040, unreasonable obstructions of views or sunlight by uncontrolled growth or maintenance of trees may constitute a private nuisance subject to redress as set forth in chapter 18.16 MMC. 20.52.160 Lots 12,000 square feet or less. Applicants proposing to remove any significant tree species on a lot that has a lot area less than 12,000 square feet may in lieu of the tree replacement requirements set forth in MMC 20.52.090 use the following: Draft Ordinance ATTACHMENT A PHASE ONE UPDATE 25 of 30 A. If the property owner retains at least six trees of a significant tree species and each retained tree has a 20-inch diameter breast height or greater, the property owner is not required to provide replacement trees; or B. If the property owner retains three to five trees of a significant species and each retained tree has a 20-inch diameter breast height or greater, the property owner shall provide on- site tree replacement in accordance with MMC 20.52.090, except the tree replacement ratio shall be 50 percent for removed trees having less than 36-inch diameter breast height (this does not apply where the tree replacement ratio is none); and C. Property owners retaining less than three trees of a significant species having a 24-inch diameter breast height or greater, are not eligible for the alternative tree replacement requirements set forth in MMC 20.52.160(A) or (B). Draft Ordinance ATTACHMENT B PHASE ONE UPDATE 26 of 30 CITY OF MEDINA LISTS OF SUITABLE TREE SPECIES Purpose: The suitable tree species listed under each section are for the purpose of establishing significant trees under the Medina Tree Code (Chapter 20.52 Medina Municipal Code). This list includes trees species eligible as replacement credit under 20.52.090. List 1: LIST OF SIGNIFICANT TREE SPECIES The following trees are designated as significant tree species pursuant to MMC 20.52.080. A. EVERGREENS (CONIFERS): 1. All, except Leyland Cypress – Cupressocyparis leylandii B. DECIDUOUS 1. Pacific or Western Flowering Dogwood – Cornus nuttallii 2. Vine Maple – Acer circinatum 3. Red Alder – Alnus rubra 4. Western Hazelnut - Corylus cornuta 5. Narrow-leaved Cherry – Prunus emarginata var. mollis 6. Oregon Ash – Fraxinus latifolia LIST 2: REPLACEMENT TREE SPECIES ELIGIBLE FOR CREDIT ON PRIVATE PROPERTY The following tree species are eligible as replacement credit on private property. Cultivars with genetic contents from the trees listed may also count as replacement credit if approved by the City. Trees shall be planted to ensure adequate root zones and spacing. A. EVERGREENS (CONIFERS) - NATIVE: 1. Lawson Cypress – Chamaecyparis lawsoniana 2. Alaska Yellow Cedar – Chamaecyparis nootkatensis 3. Western Red Cedar – Thuja plicata 4. Douglas Fir – Pseudotsuga menziesii 5. Grand Fir – Abies grandis 6. Mountain Hemlock – Tsuga mertansiana 7. Western Hemlock – Tsuga heterophylla 8. Shore Pine – Pinus contorta var. contorta 9. Western White Pine – Pinus monticola 10. Western Larch – Larix occidentalis B. EVERGREENS (CONIFERS) – NON-NATIVE: 1. Moss Cypress – Chamaecyparis pisifera 2. Smooth-barked Arizona Cypress – Cupressus glabra 3. Atlas Cedar/ Cedar of Lebanon – Cedrus libani 4. Deodar Cedar – Cedrus deodara Draft Ordinance ATTACHMENT B PHASE ONE UPDATE 27 of 30 5. Incense Cedar – Calocedrus decurrens 6. Spanish Fir – Abies pinsapo 7. White Fir – Abies concolor 8. Canadian Hemlock – Tsuga candadensis 9. Austrian Black Pine – Pinus nigra 10. Japanese Black Pine – Pinus thunbergii 11. Japanese Red Pine – Pinus densiflora 12. Japanese Yew – Taxus cuspidate 13. English Yew – Taxus baccata 14. English-Japanese Yew – Taxus x media 15. European Larch – Larix decidua 16. Japanese Cryptomeria – Cryptomeria japonica 17. Serbian Spruce – Picea omorika 18. Umbrella Pine – Sciadopitys verticillata C. DECIDUOUS - NATIVE: 1. Pacific or Western Flowering Dogwood -- Cornus nuttallii 2. Vine Maple --Acer circinatum 3. Red Alder --Alnus rubra 4. Western Hazelnut -- Corylus cornuta 5. Oregon Ash -- Fraxinus latifolia 6. Narrow-leaved Cherry – Prunus emarginata var. mollis D. DECIDUOUS – NON-NATIVE: 1. None LIST 3: REPLACEMENT TREE SPECIES FOR CREDIT ON PUBLIC RIGHTS-OF-WAY The following tree species are eligible as replacement credit in the city rights-of-way. Cultivars with genetic contents from the trees listed may also count as replacement credit if approved by the City. Trees planted in the rights-of-way shall ensure that sight-distance requirements are maintained and utilities will not become encumbered. If overhead power distribution or transmission lines are within 20 horizontal feet of the planting location, the replacement tree species shall be selected from List 3 or 5. A. EVERGREENS (CONIFERS) - NATIVE: 1. Lawson Cypress – Chamaecyparis lawsoniana 2. Alaska Yellow Cedar – Chamaecyparis nootkatensis 3. Western Red Cedar – Thuja plicata 4. Douglas Fir – Pseudotsuga menziesii 5. Grand Fir – Abies grandis 6. Mountain Hemlock – Tsuga mertansiana 7. Western Hemlock – Tsuga heterophylla 8. Shore Pine – Pinus contorta var. contorta 9. Western White Pine – Pinus monticola 10. Western Larch – Larix occidentalis Draft Ordinance ATTACHMENT B PHASE ONE UPDATE 28 of 30 B. EVERGREENS (CONIFERS) – NON-NATIVE: 1. Moss Cypress – Chamaecyparis pisifera 2. Smooth-barked Arizona Cypress – Cupressus glabra 3. Atlas Cedar/ Cedar of Lebanon – Cedrus libani 4. Deodar Cedar – Cedrus deodara 5. Incense Cedar – Calocedrus decurrens 6. Spanish Fir – Abies pinsapo 7. White Fir – Abies concolor 8. Canadian Hemlock – Tsuga candadensis 9. Austrian Black Pine – Pinus nigra 10. Japanese Black Pine – Pinus thunbergii 11. Japanese Red Pine – Pinus densiflora 12. Japanese Yew – Taxus cuspidate 13. English Yew – Taxus baccata 14. English-Japanese Yew – Taxus x media 15. European Larch – Larix decidua 16. Japanese Cryptomeria – Cryptomeria japonica 17. Serbian Spruce – Picea omorika 18. Umbrella Pine – Sciadopitys verticillata C. DECIDUOUS - NATIVE: 1. Pacific or Western Flowering Dogwood -- Cornus nuttallii 2. Vine Maple --Acer circinatum 3. Red Alder --Alnus rubra 4. Western Hazelnut -- Corylus cornuta 5. Oregon Ash -- Fraxinus latifolia 6. Narrow-leaved Cherry – Prunus emarginata var. mollis D. DECIDUOUS – NON-NATIVE: 1. None LIST 4: TREE SPECIES FOR CREDIT IN RESTRICTED PUBLIC RIGHT-OF-WAY The tree species in List 5 shall be used for replacement credit in those locations identified as “Restricted R.O.W” in the Medina Landscape Plan set forth in Figure 3 of the Community Design Element of the Medina Comprehensive Plan. The city may accept other tree species not on the list for replacement credit provided the tree is an appropriate species to be planted where overhead utility lines or view corridors necessitate lower tree heights. LIST 5: LOW-GROWING TREE SPECIES FOR CREDIT NEAR POWER LINES The tree species in this list may be used for replacement credit when replacement trees are planted under or within 20 horizontal feet of overhead power distribution and transmission lines. The city may accept non-native tree species in this list and other non-native tree species not on the list for replacement credit provided the tree is an appropriate species to be planted near power lines. Draft Ordinance ATTACHMENT B PHASE ONE UPDATE 29 of 30 A. EVERGREENS: 1. Mugo Pine – Pinus mugo 2. Tanyosho Pine – Pinus densiflora ‘Umbraculifera’ 3. Dwarf Hinoki Cypress – Chamaecyparis obtusa 'Nana gracilis' 4. Chinese Juniper – Juniperus chinensis 5. Swiss Stone Pine – Pinus cembra 6. Japanese Umbrella Pine – Sciadopitys verticillata 7. Bristlecone Pine – Pinus aristata 8. Dwarf Japanese Red Pine – Pinus densiflora sp B. DECIDUOUS: 1. Amur Maple – Acer ginnala 2. European Filbert – Corylus avellana 3. Flowering Cherry/Plum – Prunus sp. 4. Mt. Fuji Flowering Cherry – Prunus serrulata ‘Shirotae’ 5. Japanese Maple – Acer palmatum 6. Goldenrain Tree – Koelreuteria paniculata 7. Star Magnolia – Magnolia stellata 8. Lily Magnolia – Magnolia liliiflora 9. Victoria Southern Magnolia – Magnolia grandiflora ‘Victoria’ 10. Carmine Crabapple -- Malus x atrosanguinea 11. Sargent Crabapple – Malus sargentii 12. Pink Perfection Crabapple – Malus ‘Pink Perfection’ 13. Radiant Crabapple – Malus ‘Radiant’ 14. Strathmore Crabapple – Malus ‘Strathmore’ 15. Vine Maple – Acer circinatum 16. Japanese Tree Lilac – Syringa reticulata 17. Japanese Snowbell – Styrax japonicus 18. Staghorn Sumac – Rhus typhina 19. Hawthorn – Crataegus sp. 20. Eastern Redbud – Cercis canadensis 21. Corneliancherry Dogwood – Cornus mas 22. Japanese Dogwood – Cornus officinalis 23. Japanese Hornbeam – Carpinus japonica 24. Smoketree – Cotinus sp. 25. Persian Parrotia – Parrotia persica 26. Amur Chokecherry – Prunus maackii 27. Pacific Serviceberry – Amelanchier alnifolia 28. Western Serviceberry – Amelanchier grandiflora 29. Red Cascade Mountain Ash – Sorbus americana 'Dwarfcrown' 30. Black Tupelo – Nyssa sylvatica Source for identifying native species: • Kruckerberg, Arthur R. Gardening with Native Plants of the Pacific Northwest – an illustrated guide. Seattle: University of Washington Press, 1982. Print. • Arno, Stephen F. and Hammerly, Ramona P. Northwest Trees – identifying and understanding the regions native trees. Seattle: The Mountaineers, 1977. Print. Draft Ordinance ATTACHMENT B PHASE ONE UPDATE 30 of 30 • Hitchcock, C. Leo and Cronquist, Arthur. Flora of the Pacific Northwest – an illustrated manual. Seattle: University of Washington Press, 1973. Print. • Breen, Patrick. Oregon State University Department of Horticulture Landscape Plants – Images, identification and information (http://oregonstate.edu/dept/ldplants/, September 12, 2013). Corvallis, OR 97331-4501, USA. • USDA, NRCS. 2013. The PLANTS Database (http://plants.usda.gov, 19 September 2013). National Plant Data Team, Greensboro, NC 27401-4901 USA. DRAFT Item 9.2 Page 1 of 4 Ordinance No. 1 2 City of Medina 3 4 AN ORDINANCE OF THE CITY COUNCIL OF THE 5 CITY OF MEDINA, WASHINGTON, AMENDING SECTION 20.23.020 OF 6 THE MEDINA MUNICIPAL CODE (MMC) TO INCREASE THE MAXIMUM 7 IMPERVIOUS SURFACE STANDARD IN THE R-30 AND SR-30 ZONES 8 9 WHEREAS, the City of Medina is classified as a non-charter code City under title 10 35A RCW; and 11 12 WHEREAS, the city council adopted zoning regulations, including the establishment 13 of land use districts, by Ordinance No. 16, on December 5, 1955, and last amended by 14 Ordinance No. 900 adopted on July 8, 2013; and 15 16 WHEREAS, following public testimony received at an April 14, 2014, public hearing 17 on a proposed ordinance to adopt area-wide amendments to the Medina Official Zoning 18 Map, the city council directed a code amendment to be processed to increase the maximum 19 impervious surface standard in the R-30 and SR-30 zones; and 20 21 WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A RCW, 22 the city council has adopted the City of Medina Comprehensive Plan, as amended by 23 Ordinance 783, passed March 14, 2005; and 24 25 WHEREAS, Land Use Policy LU-P1 provides that the city shall minimize changes to 26 existing zoning and land use patterns except as necessary to meet land use goals, such as 27 maintaining Medina’s high-quality residential setting and character, when deemed 28 necessary by its citizens; and 29 30 WHEREAS, pursuant to RCW 36.70A.106(3)(b), a notice of intent to adopt was 31 transmitted to the Washington State Department of Commerce and on May 6, 2014, 32 expedited review was granted; and 33 34 WHEREAS, at their April 22, 2014, meeting, the planning commission considered a 35 code amendment to increase the maximum impervious surface standard in the R-30 and 36 SR-30 zoning districts (or zones) and voted to forward a recommendation to the city council; 37 and 38 39 WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of 40 Non-significance (DNS) for the proposed code amendment was issued on April 28, 2014, 41 pursuant to WAC 197-11-340(2); and 42 43 WHEREAS, public notice for a public hearing was published in The Seattle Times 44 newspaper on April 28, 2014, and was posted at the City’s notice boards and on the City’s 45 website; and 46 47 WHEREAS, the city council held a public hearing on May 12, 2014, to receive public 48 testimony concerning the proposed code amendment; and 49 50 51 DRAFT Item 9.2 Page 2 of 4 WHEREAS, the City Council enters the following findings in support of its decision: 1 2 A. A SEPA threshold Determination of Nonsignificance was issued April 28, 2014. 3 4 B. The city provided appropriate opportunity for the public to participate in the 5 planning process. The code amendment affects less than five percent of the lots 6 in the city and does not increase bulk standards. Notice of planning commission 7 and city council meetings are made available to the public consistent with the 8 city’s notification requirements. Public noticing for the planning commission 9 meeting and the city council’s public hearing were posted on the city’s notice 10 boards and by sending electronic notices to interested parties. Notice was also 11 posted on the City’s website and a notice of the public hearing was published in a 12 newspaper of general circulation. 13 14 C. The city reviewed the proposed code amendment for consistency with the 15 Medina Comprehensive Plan. The amendment is minor in nature in that it 16 applies only to substandard lots within the R-30 and SR-30 zoning districts and 17 only increases the maximum impervious surface standard to match the same 18 maximum impervious surface standard in the R-20 zoning district, except for lots 19 with square footage of 30,000 square feet or greater. The amendment is 20 consistent with the goals and policies of the Medina Comprehensive Plan in that 21 it that it will not alter the low-density residential character of the community. 22 23 D. The proposed code amendment bears a substantial relation to the public health, 24 safety and welfare. The amendment will provide R-30 and SR-30 zoned 25 substandard lots with additional development relief without increasing the 26 allowed bulk of buildings within the zone. The amendment will allow substandard 27 R-30 and SR-30 zoned lots to have the same structural development standards 28 as those lots zoned R-20. 29 30 E. The proposed amendments advance the public interest of the community by 31 providing development relief to those R-30 and SR-30 zoned lots that are 32 substandard and by treating these lots similar to the smaller R-20 zoned lots. 33 34 WHEREAS, given the findings of fact set forth immediately above, the criteria set 35 forth in MMC Section 20.82.070 for the proposed code amendment are met. 36 37 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, 38 DOES ORDAIN AS FOLLOWS: 39 40 Section 1: Amend MMC 20.23.020. Section 20.23.020 of the Medina Municipal 41 Code is amended to read as follows: 42 43 A. Table 20.23.020(A) establishes the total structural coverage and total impervious surface 44 allowed on a lot within the R-16 zone: 45 46 DRAFT Item 9.2 Page 3 of 4 Table 20.23.020(A) 1 R-16 Zone Total Structural Coverage and Impervious Surface Standards 2 3 Square footage of the lot Area Maximum Structural Coverage Maximum Impervious Surface 10,000 or less 30 percent 55 percent 10,001 to 10,500 29.58 percent 55 percent 10,501 to 11,000 29.17 percent 55 percent 11,001 to 11,500 28.75 percent 55 percent 11,501 to 12,000 28.33 percent 55 percent 12,001 to 12,500 27.92 percent 55 percent 12,501 to 13,000 27.5 percent 55 percent 13,001 to 13,500 27.08 percent 55 percent 13,501 to 14,000 26.67 percent 55 percent 14,001 to 14,500 26.25 percent 55 percent 14,501 to 15,000 25.83 percent 55 percent 15,001 to 15,500 25.42 percent 55 percent 15,501 to 15,999 25.21 percent 55 percent 16,000 or greater 25 percent 55 percent 4 B. Table 20.23.020(B) establishes the total structural coverage and the total impervious 5 surface allowed on a lot within the R-20, R-30 and SR-30 zones: 6 7 Table 20.23.020(B) 8 R-20, R-30 and SR-30 Zones Total Structural Coverage and Impervious Surface 9 Standards 10 11 Square Footage of the Lot Area Maximum Structural Coverage Maximum Impervious Surface R-20 Zone R-30/ SR-30 Zones 16,000 or less 25 percent 52.5 percent ((50)) 52.5 percent 16,001 to 16,500 24.5 percent 52.5 percent ((50)) 52.5 percent 16,501 to 17,000 24 percent 52.5 percent ((50)) 52.5 percent 17,001 to 17,500 23.5 percent 52.5 percent ((50)) 52.5 percent 17,501 to 18,000 23 percent 52.5 percent ((50)) 52.5 percent 18,001 to 18,500 22.5 percent 52.5 percent ((50)) 52.5 percent 18,501 to 19,000 22 percent 52.5 percent ((50)) 52.5 percent 19,001 to 19,500 21.5 percent 52.5 percent ((50)) 52.5 percent 19,501 ((or greater)) to 29,999 21 percent 52.5 percent ((50)) 52.5 percent 30,000 and greater 21 percent 52.5 percent 50 percent 12 C. The total maximum structural coverage and impervious surface area allowed on a lot 13 within the parks and public places and the neighborhood auto zones shall be pursuant to 14 the special use provisions specified for uses within those zones. However, where 15 structural coverage or impervious surface maximums are not specified under the special 16 use provisions, the structural coverage and impervious surface area maximum for the R-17 20 zone in Table 20.23.020(B) shall apply as applicable. 18 D. The maximum structural coverage and maximum impervious surface area allowed on a 19 lot is determined by multiplying the square footage of the lot area by the corresponding 20 structural coverage and impervious surface area maximum percentages specified in 21 DRAFT Item 9.2 Page 4 of 4 Tables 20.23.020(A) and (B) for the zone in which the lot is located (e.g., a 16,000 1 square foot lot zoned R-16 may have a maximum of 4,000 square feet (16,000 X 0.25 = 2 4,000) structural coverage and 8,800 square feet (16,000 X 0.55 = 8,800) impervious 3 surface area per Table 20.23.020(A)). 4 5 Section 2: Effective Date. This ordinance shall be published in the official 6 newspaper of the City, and shall take effect and be in full force five (5) days after the date of 7 publication. 8 9 PASSED BY THE CITY COUNCIL ON THIS 12TH DAY OF MAY, 2014, AND SIGNED 10 IN AUTHENTICATION OF ITS PASSAGE ON THE 12TH DAY OF MAY, 2014. 11 12 13 14 Mayor Michael Luis Approved as to form: Attest: Kari Sand, City Attorney Aimee Kellerman, City Clerk Kenyon Disend, PLLC 15 16 CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.451.8197 (fax) www.medina-wa.gov MEMORANDUM To: Planning Commission From: Robert J. Grumbach, AICP Date: April 22, 2014 Subject: R-30 Maximum Impervious Surface Standards Background: During the April 14 public hearing on zoning map amendments, the City Council heard testimony from residents who expressed concerns about properties being rezoned from R-20 to R-30. One of the residents testified they have two substandard size lots and they did not want to lose the 2.5 percent impervious surface that changing from R-20 to R-30 zoning would cause. As a result of the public testimony, the City Council tabled the zoning map amendments and provided direction to amend the R-30 impervious surface zoning standards to reflect the R-20 standards. Inventory: Current R-30 zoned lots (King County Parcel data): 8 lots are less than 16,000 square feet 20 lots are less than 20,000 square feet 30 lots are less than 30,000 square feet 53 lots are 30,000 square feet or more R-20 lots going to R-30 (Review of Maps)*: 2 lots are less than 16,000 square feet 5 lots are less than 20,000 square feet 20 lots are less than 30,000 square feet 20 lots are 30,000 square feet or more * Only lots that had large areas zoned R-20 were included in this analysis. Note: this inventory is an estimate based on the information available. If the zoning map amendments are adopted per the Planning Commission recommendation, about 123 lots would be affected by this proposed amendment to impervious surface standards. Shoreline Master Program: A large percentage of the R-30 zoned properties have land located within the shoreline jurisdiction. This creates another layer of regulations for consideration. The shoreline master program contains maximum impervious surface standards, which are as follows: For Shoreline Residential: 55.0 percent for lots 16,000 square feet or less; 52.5 percent for lots 16,001 to 29,999 square feet; 50.0 percent for lots 30,000 square feet and greater. For Urban Conservancy: 30 percent Where the R-30 zoning district and the shoreline jurisdiction overlap: 1 lot is less than 16,000 square feet; 10 lots are less than 30,000 square feet (estimate); 33 lots (estimate) are 30,000 square feet and larger (estimate). Notes: • These SMP impervious surface standards apply within the shoreline jurisdiction and can only be modified through a shoreline master program amendment. • Urban Conservancy includes properties that are public parks and private tracts of land that are shared by multiple property owners (usually containing a shared pier or they are a nature area). Analysis: 1. If the entire R-30 zoning is amended to increase the impervious surface standard to 52.5 percent, about 96,402 square feet (2.2 acres) of new impervious surface could theoretically be added the currently allowed. (The SMP would reduce this number slightly, but it’s not clear how much.) 2. If the proposed amendment to impervious surface standards is applied to all R-30 lots, 33 of the 123 lots that are located within the shoreline jurisdiction would continue to have the 50 percent standard applied to all or a portion of the property. 3. It should be noted that impervious surface differs from structural coverage. Impervious surface is sometimes confused as structural coverage, but it is not in that structural coverage controls the bulk size of building, while impervious surface controls the limits on how much “green” (lawns, landscaping, etc) must be maintained. Structural coverage counts under impervious surface, but the opposite is not necessarily true (i.e.; a driveway counts as impervious surface, but not structural coverage.) 4. In general, the City’s impervious surface standards are large enough that property owners rarely come close to the maximums. However, on smaller lots that are being developed to their maximum capacity, we do see proposals near the maximum. Policy Question: Should the code amendment to increase the R-30 maximum impervious surface standard to 52.5 percent be: 1. Extended to all R-30 zoned properties; or 2. Extended to R-30 zoned properties that are less than 30,000 square feet? Rationale: The first option is simple to read, but does not reflect the SMP restrictions so there could be some confusion for applicants. However, even with the SMP restrictions, it still allows more overall development than the second option. The second option better reflects the limits in the SMP and what staff sees with project applications. It also offers a narrower focus regarding change. However, that narrower focus also means fewer properties can potentially benefit from the proposed increase. Ordinance No. 907 1 of 4 CITY OF MEDINA ORDINANCE NO. 907 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, REPEALING ORDINANCES NO. 555 AND 624 AND ADOPTING A NEW CITY OF MEDINA OFFICIAL ZONING MAP THAT ADJUSTS ZONING DISTRICT BOUNDARIES AND REZONES CERTAIN PROPERTIES WHEREAS, the City of Medina is classified as a non-charter code City under title 35A RCW; and WHEREAS, the city council adopted zoning regulations, including the establishment of land use districts, by Ordinance No. 16, on December 5, 1955, and last amended by Ordinance No. 900 adopted on July 8, 2013; and WHEREAS, the city council adopted an official land-use map by Ordinance No. 159 on August 10, 1964, and last amended by Ordinance No. 555 (Revised Official Land Use and Circulation Map) on March 9, 1992, and by Ordinance No.624 (Neighborhood Character Preservation District – Medina Heights Overlay) on May 12, 1997; and WHEREAS, the city performed a comprehensive review of its zoning and permitting regulations that was summarized in a Permitting and Zoning Study; and WHEREAS, the Permitting and Zoning Study contained the following goals related to the land-use/ official zoning map: 1. Create a more user-friendly code that is more easily understood by people who are not land use professionals; 2. Maintain consistency with state and federal law, including consistency with Medina’s comprehensive plan; and WHEREAS, the Permitting and Zoning Study was accepted by the city council on June 29, 2009, and included recommendations to consolidate different land use maps and generally update the map so that a digital map can be utilized as the city’s official zoning map; and WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A RCW, the city council has adopted the City of Medina Comprehensive Plan, as amended by Ordinance 783, passed March 14, 2005; and WHEREAS, Land Use Policy LU-P1 provides that the city shall minimize changes to existing zoning and land use patterns except as to meet land use goals, such as maintaining Medina’s high-quality residential setting and character, when deemed necessary by its citizens; and Ordinance No. 907 2 of 4 WHEREAS, the Medina Comprehensive Plan Figure 2 Land Use Plan establishes land use designations for the following properties: 1. St. Thomas Church and School – School/ Institution; 2. Medina Beach Park East Parcel (No. 3625049067) – Park; 3. Post Office – Public Facility; 4. Properties with residential use – Single Family Residential; 5. SR-520/ Evergreen Point Floating Bridge – Single Family Residential; and WHEREAS, via Ordinance No. 900, a relationship between the Medina Comprehensive Plan Land Use Map designations and the implementing zoning district designations was adopted, which is set forth in Table 20.20.010 of the Medina Municipal Code; and WHEREAS, the planning commission considered area-wide amendments to the City of Medina Zoning Map at their May 28, June 25, September 24 and December 3, 2013, meetings; and WHEREAS, the proposed changes to the zoning map are consistent with the Medina Comprehensive Plan Figure 2 Land Use Plan and Table 20.20.010; and WHEREAS, in addition to the implementing zoning districts set forth in Table 20.20.010 of the Medina Municipal Code, a Primary State Highway Designation was established in MMC 20.20.020(D) for lands contained within the SR 520 state highway right-of-way; and WHEREAS, pursuant to Medina Municipal Code 20.82.060(E), notice was sent on September 13, 2013 by first class, pre-paid postage to property owners whose properties were being considered in part or in whole for rezoning; and WHEREAS, a post card notice about the area-wide amendments was mailed on October 2, 2013, to all households inside the city limits and posted on the City’s website on October 4, 2013; and WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was transmitted to the Washington State Department of Commerce on January 15, 2014; and WHEREAS, after publishing notice in the Seattle Times newspaper and providing public notice to affected property owners by certified mail, and to the public as a whole, the planning commission held a public hearing on February 25, 2014, to receive public testimony concerning area-wide zoning map amendments and voted to forward a recommendation to the city council; and WHEREAS, the City Council held a public hearing on April 14, 2014, to receive public testimony concerning the proposed area-wide zoning map amendments and deliberated on the proposal; and WHEREAS, at the May 12, 2014, regular city council meeting, the city council continued deliberations on the proposed area-wide zoning map amendments; and Ordinance No. 907 3 of 4 WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of Non-significance (DNS) for the proposed area-wide zoning map amendments was issued on January 17, 2014, pursuant to WAC 197-11-340(2); and WHEREAS, the City Council enters the following findings in support of its decision: A. A SEPA threshold Determination of Nonsignificance was issued January 17, 2014. B. The city provided appropriate opportunity for the public to participate in the planning process. The planning commission held four public meetings and a public hearing in developing their recommended area-wide zoning map amendments. The city council, after receiving the planning commission’s recommendation, held a public hearing to receive public comments on the proposal. Public noticing was made to notify and solicit input from the public including posted notices on the City’s notice boards, sending electronic notices to interested parties, creating a website exclusive to the zoning code update and posting documents thereto, and mailing postcard notices to the entire community notifying of the proposed changes and the City’s website containing the proposal. C. The city reviewed the proposed amendments for consistency with the Medina Comprehensive Plan. The goals and policies set forth in the comprehensive plan reflect a community that is built-out with very limited opportunities for growth and a character that is predominately low-density, single-family residential development. The amendments to the zoning map are consistent with the goals and policies of the Medina Comprehensive Plan in that it preserves the existing character of the city. The amendments are also consistent with the comprehensive plan land use designations. D. The proposed zoning map amendments bear a substantial relation to the public health, safety and welfare. The amendments will adjust zoning boundaries to eliminate multiple zoning boundaries and will rezone certain properties to more accurately reflect existing land uses. E. The proposed amendments advance the public interest of the community by simplifying the zoning map and making zoning district designations consistent with the existing land uses. A zoning and permitting study was prepared prior to development of amendments that was accepted by the City Council to serve as a guide in updating the zoning map. WHEREAS, given the findings of fact set forth immediately above, the criteria for area-wide amendments to the City of Medina Official Zoning Map set forth in MMC Section 20.82.070 are met. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DOES ORDAIN AS FOLLOWS: Section 1: Repeal of Land Use and Circulation Map. Ordinance No. 555, passed March 9, 1992 (Land Use and Circulation Map), and Ordinance No. 624 (Neighborhood Character Preservation District – Medina Heights), passed May 12, 1997, are repealed in their entirety. Ordinance No. 907 4 of 4 Section 2: Adoption of a new City of Medina Official Zoning Map. A new City of Medina Official Zoning Map is adopted as set forth in Attachment A. Section 3: Amend MMC 20.20.020. Section 20.20.020 of the Medina Municipal Code is amended to read as follows: A. The ((land use and circulation map, amended as of March 9, 1992,)) Zoning Map adopted by Ordinance No. (This ordinance number) and ((adopted by Ordinance 555, including)) amendments thereto, shall serve as the City of Medina Official Zoning Map. Said map and all notations, references, data and other information shown on the Official Zoning Map are adopted and made part of the UDC. B. The City is divided into the following zoning districts with the map symbols shown in parentheses, and which are shown on the Official Zoning Map: 1. Single-family Residence R16 (R-16); 2. Single-family Residence R20 (R-20); 3. Single-family Residence R30 (R-30); 4. Suburban Gardening Residential SR30 (SR-30); 5. Neighborhood Auto Servicing (N-A); and 6. Park and Public Places (Public). C. The following special zoning map overlays with the map symbols shown in parentheses are established and shown on the Official Zoning Map: 1. Neighborhood Character Preservation District – Medina Heights (Medina Heights) ((as adopted by Section 1 and Section 2 of Ordinance No. 624)); and 2. Planned Land Use Development (PLUD). D. In addition to the zoning districts and special zoning map overlays, a Primary State Highway designation shall apply to the SR 520 right-of-way and shown on the Official Zoning Map (State ROW). Section 4: Effective Date. This ordinance shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after the date of publication. PASSED BY THE CITY COUNCIL ON THIS 12TH DAY OF MAY, 2014, AND SIGNED IN AUTHENTICATION OF ITS PASSAGE ON THE 12TH DAY OF MAY, 2014. Mayor Michael Luis Approved as to form: Attest: Kari Sand, City Attorney Aimee Kellerman, City Clerk Kenyon Disend, PLLC CITY OF MEDINA 5/5/2014 2015 - 2020 SIX YEAR CAPITAL IMPROVEMENT PLAN (CIP)Approved by: Medina City Council 2015 - 2020 SIX YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP)Date: 2015 - 2020 SIX YEAR NON-TRANSPORTATION IMPROVEMENT PLAN (NON-TIP)Resolution Number: DATE SUBMITTED: May 12, 2014 LENGTH PAVEMENT PROJECT REVENUE NO.YEAR STREET / LOCATION FROM / AT TO (mi)PROJECT SCOPE CONDITION BUDGET SOURCE I. STREET IMPROVEMENT PROJECTS (ACP Overlays, Sidewalks, Storm Drainage, etc.) I - 1 2015 NE 32nd Street Evergreen Point Rd 80th Ave NE 0.27 Aspahlt overlay, drainage improvements 4 $115,000.00 $60,000 Motor Fuel Tax Balance REET Tax I - 2 2015 78th Ave NE NE 24th Street NE 28th Street 0.24 Asphalt overlay, drainage improvements 4 $125,000.00 REET Tax I - 3 2016 Upland Road Ridge Road NE 5th Street 0.09 Asphalt overlay, drainage improvements 4 $35,000.00 Motor Fuel Tax I - 4 2016 NE 5th Street 86th Ave NE Upland Road 0.10 Asphalt overlay, drainage improvements 3 $65,000.00 REET Tax I - 5 2016 86th Ave NE NE 5th Street NE 6th Street 0.07 Asphalt overlay, drainage improvements 3 $45,000.00 REET Tax I - 6 2016 Midland Road 84th Ave NE Upland Road 0.14 Asphalt overlay, drainage improvements 3 $80,000.00 REET Tax I - 7 2017 84th Ave NE Overlake Drive West NE 12th Street 0.53 Asphalt overlay, drainage improvements 3 $245,000.00 $60,000 Motor Fuel Tax Balance REET TAX I - 8 2018 78th Place NE NE 32nd Street Evergreen Point Road 0.23 Asphalt overlay, drainage improvements 3 $100,000.00 $ 60,000 Motor Fuel Tax Balance REET TAX I - 9 2018 Overlake Drive Lake Wash Blvd 84th Ave NE 0.88 Asphalt overlay, drainage improvements 3 $300,000.00 REET Tax I - 10 2019 NE 10th Street 84th Ave NE Lake Wash Blvd 0.27 Asphalt overlay, drainage improvements 3 $155,000.00 $60,000 Motor Fuel Tax Balance REET TAX I - 11 2020 84th Ave NE NE 24th Street Points Drive 0.25 Asphalt Overlay, drainage improvements 3 $100,000.00 $60,000 Motor Fuel Tax Balance REET TAX II. STORM DRAINAGE PROJECTS (Not including storm drainage improvements in conjunction with street or path projects) II - 1 2017 Storm Drainage System N/A Repair City storm drains Overlake Dr. West and Medina Heights $150,000.00 REET Tax Pavement Condition Legend for Part I. ACP Overlays:NOTES: 1 = excellent (new/recent overlay within past 5-10 yr. +-)1) The above budget figures shown are in 2013 dollars and are to be considered preliminary probable project costs only. 2 = good (older overlay, no obvious damage) More precise budget figures will need to be determined once the final scope of each project is defined, 3 = fair (some cracks) which will require more extensive research, survey, and scope definition prior to the particular year's budgeting. 4 = fair-poor (several cracks, some alligators/settlement) 5 = poor (several cracks, alligators, settlement/potholes)2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list. 3) Revenue is assumed to be $ 60,000 Motor Fuel Tax per year; $ 500,000 REET Tax per year III. SIDEWALK / PATH PROJECTS (Including storm drainage improvements as noted) III - 1 2015 Evergreen Point Road NE 18th Street NE 24th Street 0.43 Sidewalks Repairs and Replacements $185,000.00 REET Tax III - 2 2016 NE 12th Street Evergreen Point Road80th Ave NE 0.25 Sidewalks Replacement around power poles $250,000.00 REET Tax III - 3 2017 84th Ave NE Overlake Drive NE 12th Street 0.53 Sidewalks Repairs $195,000.00 REET Tax III - 4 2019 NE 32nd Street Evergreen Point Road80th Ave NE 0.27 New path on south side $145,000.00 $60,000 Motor Fuel Tax Balance REET Tax III - 5 2020 Evergreen Point Road NE 24th Street SR 520 0.31 Sidewalks Repairs and Replacements $300,000.00 REET Tax III - 6 2020 84th Ave NE NE 24th Street SR 520 0.25 Sidewalk Replacement $200,000.00 REET Tax NON-TRANSPORTATION IMPROVEMENT PROJECTS: IV. BUILDING RESTORATION AND IMPROVEMENTS IV - 1 2015 Public Works Shop N/A Emergency Generator $40,000.00 REET Tax V. PARKS PROJECTS V - 1 2015 Medina Beach Park N/A Replace Swimming Float $45,000.00 REET Tax V - 2 2015 Medina Park N/A Bocci Court and Dog Agility Course $25,000.00 REET Tax V - 3 2016 Medina Park N/A Dredge Ponds and shore up rockery edge $100,000.00 REET Tax V - 4 2018 Medina Park N/A Irrigation system, drainage and pathway improvements $140,000.00 REET Tax V - 5 2019 Fairweather Park N/A All-weather playfield, trails and park improvements $200,000.00 REET Tax SUMMARY TOTAL PROJECTED BUDGET BY YEAR:NOTES: 2015 535,000 1) The above budget figures shown are in 2014 dollars and are to be considered preliminary probable project costs only.2016 575,000 More precise budget figures will need to be determined once the final scope of each project is defined, 2017 590,000 which will require more extensive research, survey, and scope definition prior to the particular year's budgeting.2018 540,000 2019 500,000 2) The projects identified above are preliminary in scope. Projects may be added to or deleted from this list.2020 600,000 3) Revenue is assumed to be $ 60,000 Motor Fuel Tax per year; $ 500,000 REET Tax per year TOTAL SIX YEAR C.I.P. 2015 - 2020 3,340,000 JANUARY 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(i)Sand Done Presentation Election of Mayor and Deputy Mayor Done Consent Agenda Approval of 12/9 Minutes Approved Consent Agenda Approval of December, 2013 Check Register Approved Consent Agenda Approval of Evergreen Point Road Sidewalk Improvement and 80th Avenue Overlay Willis Approved Public Hearing None Other Business Presentation on SR-520 Projects Grumbach/ Tharp, Fred - WSDOT Done Other Business Appointment of Committees Mayor To be continued Other Business City Council Calendar & Discussion of 2014 Study Session Schedule Sauerwein Done Study Session Discussion Shoreline Master Program Update Grumbach Done JANUARY 27 City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion CANCELLED FEBRUARY 10, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(c) Lease Sand Done. Presentation King County Council Member Jane Hague Done. Presentation Mike Painter, WA Association of Sheriffs and Police Chiefs Sauerwein Reschuled to March Consent Agenda Approval of 1/13 S&R Minutes Approved. Consent Agenda Approval of December, 2013 and January, 2014 Check Register Approved. Consent Agenda Approval of 2014 Planning Commission and Work Program Grumbach Approved. Consent Agenda Approval of 2014 Park Board and Work Program Willis Approved. Consent Agenda Appointment of David Lee to ETP Sauerwein Approved. Other Business Boardinghouse Discussion Grumbach Done. Other Business Ecology SMP Conditions Grumbach Done. Other Business City Council Calendar Done. FEBRUARY 24, City Council Study Session, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(c) Lease Sand Discussion Mike Painter, WA Association of Sheriffs and Police Chiefs Sauerwein MEDINA CITY COUNCIL 2014 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). AGENDA ITEM 10.3 Discussion Quarterly Newsletter Discussion Sauerwein Training Public Records Disclosure Training Ramsey Ramerman MARCH 10, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(g) Employment Sand Presentation Small Cell Bill in Legislature Bacha Presentation ARCH Presentation Sauerwein Presentation WSDOT 520 Sauerwein Consent Agenda Receipt of January 21 PB Minutes Consent Agenda Receipt of January 28 PC Minutes Consent Agenda Receipt of CSC 2013 Annual Report Consent Agenda Approval of 2/10/14 S&R Minutes Consent Agenda Approval of February, 2014 Check Register Consent Agenda Resolution Approving ARCH Sauerwein Consent Agenda Receive PC Comprehensive Zoning Map Update Recommendation Grumbach Consent Agenda SCORE Contract Yourkoski Other Business Boardinghouse Discussion Grumbach Other Business City Council Calendar March 22, City Council Retreat, TBD Item Type Topic Presenter Council Action Discussion Council Goals and Priorities John Howell March 24, City Council Study Session, 5:30 PM Item Type Topic Presenter Council Action Other Business Tour of Proposed Evergreen Point Road Sidewalk Project Sauerwein Discussion Emergency Preparedness Presentation (30 min)Kris Finnigan APRIL 14, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.140(4) Labor Relations Sauerwein Consent Agenda March, 2014 Check Register Adams Consent Agenda SMP Ordinance Grumbach Consent Agenda Confirm Penny Martin to Park Board Kellerman Consent Agenda Confirm Jeanne Carlson to PC Kellerman Consent Agenda Resolution Adopting the City Council 2014 Retreat Major Action Item Sauerwein Consent Agenda Change Order #1 Maintenance Building Addition Sauerwein Public Hearing Comprehensive Zoning Map Grumbach Other Business Call for Bids 2014 Street Projects Willis Other Business Tree Code Grumbach Other Business City Council Calendar Sauerwein APRIL 28, City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion Comp Plan - TENTATIVE Grumbach MAY 12, City Council Regular Meeting, 6:30 pm AGENDA ITEM 10.3 Item Type Topic Presenter Council Action Executive Session RCW 42.30.140 (4) Labor Relations Sand Executive Session RCW 42.30.110 (b) Property Acquisition Sand Presentation Tree Code - Tina Cohen City Arborist Grumbach Consent Agenda 03/17/14 PB Meeting Minutes Consent Agenda 03/25/14 PC Meeting Minutes Consent Agenda 04/14/14 CC Meeting Minutes Consent Agenda April Check Register Adams Consent Agenda Appoint Collette McMullen to PB Kellerman Consent Agenda Employee Wellness Program Resolution Sauerwein Public Hearing Medina Tree Code Grumbach Public Hearing R-30 Maximum Impervious Surface Grumbach Other Business Draft six-year CIP Willis Other Business City Council Calendar May 27, City Council Study Session, TBD (CANCELLED ) Item Type Topic Presenter Council Action Discussion JUNE 9, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda 04/21/14 PB Minutes Consent Agenda LGIP Resolution Adams Consent Agenda May Check Register Adams Public Hearing Draft Six-Year CIP/TIP Willis Public Hearing Boardinghouse Ordinance Grumbach Other Business Tree Code Grumbach Other Business Marijuana Ordinance Discussion Grumbach Other Business Comp Plan Discussion and Schedule PH Grumbach Other Business Award of 2014 Street Projects Willis Other Business City Council Calendar JUNE 23, City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion WSDOT Presentation Overlook Park Retreat Major Action Item City Government Finance 101 Sauerwein/Adams Retreat Major Action Item Evergreen Point Road Sauerwein JULY 14, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Consent Agenda June Check Register Adams Public Hearing Other Business Draft Six-Year CIP/TIP Willis Other Business Other Business City Council Calendar JULY 28, City Council Study Session, TBD Item Type Topic Presenter Council Action Discussion Discussion AGENDA ITEM 10.3 AUGUST 11, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Public Hearing Consent Agenda Consent Agenda Public Hearing Early Public Input 2015 Budget Adams Other Business Other Business Other Business City Council Calendar August 25, City Council Study Session TBD Item Type Topic Presenter Council Action Discussion SEPTEMBER 8, City Council Regular Meeting 6:30 pm Item Type Topic Presenter Council Action Presentation National Recovery Month Proclamation Consent Agenda Consent Agenda Other Business Draft 2015 Preliminary Budget Adams Other Business Other Business City Council Calendar SEPTEMBER 22, City Council Study Session TBD Item Type Topic Presenter Council Action Discussion OCTOBER 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Consent Agenda Public Hearing Draft 2015 Preliminary Budget Adams Public Hearing Other Business Other Business Other Business City Council Calendar October 27, City Council Study Session TBD Item Type Topic Presenter Council Action Discussion NOVEMBER 11 (Tuesday), City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Consent Agenda Public Hearing 2015 Property Tax Levy Adams Other Business Adoption of 2015 Annual Budget, Ordinance and Salary Schedule Adams Other Business Other Business City Council Calendar AGENDA ITEM 10.3 November 24, City Council Study Session TBD Item Type Topic Presenter Council Action Discussion DECEMBER 8 City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Consent Agenda Other Business Other Business Other Business AGENDA ITEM 10.3