HomeMy WebLinkAbout08-11-2014 - Agenda Packet1
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AGENDA ITEM 7.2a
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
August 11, 2014
To: Mayor and City Council
From: Michael Sauerwein, City Manager
Subject: August 2014 City Manager’s Report
Park Beautification Day Projects – The Park Board’s Annual Beautification Day was held
on Saturday, July 19th from 9:00 AM – 12:00 Noon in the Medina Park. Projects included:
Weeding Around Playground Paths
Replacing Tennis Court Chain Link Fence Tie-Downs (Bottom of Fence)
Weeding Tree Wells
Weeding and Trimming Shrubs at the “Five Corner” Park Entrance
Removing Blackberry Bushes from around the Pond and the 12th Street Parking Lot
Overtime for Private Events - Apparently the simple concept…City overtime costs for
private events should not be passed on to the taxpayers…really struck a chord. The City has
received a great deal of positive feedback from around the State and across the country. For
the record…President Obama’s July 22, 2014 visit to Hunt’s Point generated $1,295.72 in
Police overtime. The City of Clyde Hill also provided Police Officers for the event and may
also submit a bill for their Officer’s overtime.
WSDOT Tour of the 520 Project – Last month the Department of Transportation arranged
for the City Council and staff to tour the 520 Bridge and Lid Projects. We are hoping to
arrange another tour later this year.
Medina Days 2014 – I would like to publicly thank our Police Department, Public Works
maintenance team, and all of the volunteers who made this event such a huge success. I am
already looking forward to next year’s celebration.
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Felony Crimes July YTD YTD Year End
2014 2014 2013 2013
Assault, Aggravated 0 0 0 0
Robbery 0 0 0 0
Sexual Assault/Rape 0 0 0 0
Burglary (inc Attempt)0 3 4 6
Drug Violations 0 0 0 0
Fraud (ID Theft)2 22 6 18
Vehicle Prowl 0 1 1 1
Theft (over $750)0 0 2 8
Malicious Mischief 0 1 0 0
Arson 0 0 0 0
Auto Theft (inc Recovery)0 0 0 2
Poss Stolen Property 1 4 0 2
Other 0 0 0 0
TOTAL 3 31 13 37
Misdeameanor July YTD YTD Year End
Crimes 2014 2014 2013 2013
Assault, Simple 0 0 3 3
Malicious Mischief 0 0 6 17
Vehicle Prowl 0 3 18 35
Theft (Under $750)3 9 4 10
Domestic Violence 0 0 0 1
Minor in Possession 0 0 0 0
Drug Violations 0 0 3 3
Poss Stolen Property 0 0 1 1
***Other 3 4 1 5
Total 6 16 36 75
***Order Violation; Telephone Harassment; ; Trespass
Page 1
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
City of Medina
Dan Yourkoski, Acting Chief of Police
AGENDA ITEM 7.2b
9
Felony Crimes
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Aggravated 0 0 0 0 0 0 0 0
Robbery 0 0 0 0 0 0 0 0
Sexual Assault/Rape 0 0 0 0 0 0 0 0
Burglary (inc Attempt)2 1 0 0 0 0 0 3
Drug Violations 0 0 0 0 0 0 0 0
Fraud (ID Theft)2 2 9 3 3 1 2 22
Vehicle Prowl 0 0 1 0 0 0 0 1
Theft (over $750)0 0 0 0 0 0 0 0
Malicious Mischief 1 0 0 0 0 0 0 1
Arson 0 0 0 0 0 0 0 0
Auto/Boat Theft 0 0 0 0 0 0 0 0
Poss Stolen Property 0 0 1 2 0 0 1 4
Other 0 0 0 0 0 0 0 0
TOTAL 5 3 11 5 3 1 3 0 0 0 0 0 31
Misdeameanor
Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 0
Vehicle Prowl 1 2 0 0 0 0 0 3
Theft (Under $750)0 1 0 1 3 1 3 9
Domestic Violence 0 0 0 0 0 0 0 0
Minor in Possession 0 0 0 0 0 0 0 0
Drug Violations 0 0 0 0 0 0 0 0
Poss Stolen Property 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 1 3 4
Total 1 3 0 1 3 2 6 0 0 0 0 0 16
Page 2
Dan Yourkoski, Acting Chief of Police
2014
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
City of Medina
AGENDA ITEM 7.2b
10
Traffic July YTD YTD Year End
ACCIDENTS 2014 2014 2013 2013
Injury 0 0 1 1
Non-Injury 4 13 4 8
TOTAL 4 13 5 9
Traffic July YTD YTD Year End
CITATIONS 2014 2014 2013 2013
Driving Under Influence 0 1 7 11
*Other 5 20 15 27
Total 5 21 22 38
Traffic July YTD YTD Year End
INFRACTIONS 2014 2014 2013 2013
Speeding 12 76 106 139
Parking 8 41 35 55
**Other 53 97 115 149
Total 73 214 256 343
July YTD YTD Year End
WARNINGS 2014 2014 2013 2013
Total 151 940 746 1374
July YTD YTD Year End
CALLS FOR SERVICE 2014 2014 2013 2013
House Watch 36 209 292 447
False Alarms 28 192 209 334
Assists 48 262 272 457
Suspicious Circumstances 16 77 92 130
Property-Found/Lost 1 11 16 21
Animal Complaints 6 20 16 30
Missing Person 0 1 1 5
Warrant Arrests 1 12 5 11
***Other 2 9 3 3
Total 138 793 906 1438
*DWLS; Fail to Transfer Title; No License
**Expired Tabs; No insurance; Fail to stop; Defective Equipment
***Civil Dispute; Disturbance; Death Investigations; Suicide Attempt
Page 3
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
City of Medina
Dan Yourkoski, Acting Chief of Police
AGENDA ITEM 7.2b
11
Traffic
Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Injury 0 0 0 0 0 0 0 0
Non-Injury 1 1 4 0 2 1 4 13
TOTAL 1 1 4 0 2 1 4 0 0 0 0 0 13
Traffic
Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Driving Under Influence 0 0 0 0 1 0 0 1
Other 4 0 3 2 5 1 5 20
Total 4 0 3 2 6 1 5 0 0 0 0 0 21
Traffic
Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Speeding 2 6 5 20 12 19 12 76
Parking 4 6 0 6 7 10 8 41
Other 3 4 8 7 9 13 53 97
Total 9 16 13 33 28 42 73 0 0 0 0 0 214
Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total 114 110 115 122 163 165 151 940
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch 33 47 27 23 22 21 36 209
False Alarms 17 22 24 32 39 30 28 192
Assists 28 18 33 33 47 55 48 262
Suspicious Circumstances 13 3 9 6 13 17 16 77
Property-Found/Lost 3 0 0 3 3 1 1 11
Animal Complaints 1 3 2 1 6 1 6 20
Missing Person 0 0 0 1 0 0 0 1
Warrant Arrests 2 3 2 2 1 1 1 12
***Other 1 1 2 0 3 0 2 9
Total 98 97 99 101 134 126 138 0 0 0 0 0 793
Page 4
2014
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
City of Medina
Dan Yourkoski, Acting Chief of Police
AGENDA ITEM 7.2b
12
Felony Crimes July YTD YTD Year End
2014 2014 2013 2013
Burglary 0 0 2 2
Forgery (Identity Theft)0 2 2 4
Vehicle Prowl 0 0 0 0
Theft (over $750)0 0 0 2
Possession Stolen Prop 0 0 0 0
Malicious Mischief 0 0 0 0
Auto/Boat Theft 0 1 0 0
TOTAL 0 3 4 8
Misdeameanor July YTD YTD Year End
Crimes 2014 2014 2013 2013
Assault, Simple 0 0 0 0
Malicious Mischief 0 0 0 0
Vehicle Prowl 0 0 1 3
Theft (Under $750)0 0 0 0
Possession Stolen Prop 0 0 0 0
Domestic Violence 0 0 0 0
Minor in Possession 0 0 0 0
Drug Violations 0 0 0 0
***Other 0 0 0 0
Total 0 0 1 3
***Order Violation; Telephone Harassment; ; Trespass
Page 5
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
Town of Hunts Point
Dan Yourkoski, Acting Chief of Police
AGENDA ITEM 7.2b
13
Felony Crimes
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Burglary 0 0 0 0 0 0 0 0
Forgery (Identity)0 0 0 2 0 0 0 2
Vehicle Prowl 0 0 0 0 0 0 0 0
Theft (over $750)0 0 0 0 0 0 0 0
Poss Stolen Prop 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 0
Auto/Boat Theft 0 0 0 0 0 1 0 1
TOTAL 0 0 0 2 0 1 0 0 0 0 0 0 3
Misdeameanor
Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 0
Vehicle Prowl 0 0 0 0 0 0 0 0
Theft (Under $750)0 0 0 0 0 0 0 0
Poss Stolen Prop 0 0 0 0 0 0 0 0
Domestic Violence 0 0 0 0 0 0 0 0
Minor in Possession 0 0 0 0 0 0 0 0
Drug Violations 0 0 0 0 0 0 0 0
***Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0 0 0 0
Page 6
2014
MEDINA POLICE DEPARTMENT
Yearly Activity Report
Town of Hunts Point
Dan Yourkoski, Acting Chief of Police
AGENDA ITEM 7.2b
14
Traffic July YTD YTD Year End
CITATIONS 2014 2014 2013 2013
Driving Under Influence 0 0 0 1
Accidents 0 0 0 0
*Other 0 3 1 4
Total 0 3 1 5
Traffic July YTD YTD Year End
INFRACTIONS 2014 2014 2013 2013
Speeding 1 40 27 52
Parking 0 2 5 10
**Other 6 17 19 37
Total 7 59 51 99
July YTD YTD Year End
WARNINGS 2014 2014 2013 2013
Total 9 140 95 171
July YTD YTD Year End
CALLS FOR SERVICE 2014 2014 2013 2013
House Watch 3 17 37 50
False Alarms 1 39 43 85
Assists 6 24 26 44
Suspicious Circumstances 1 7 13 21
Property-Lost/Found 0 0 0 0
Animal Complaints 0 2 4 5
Missing Person 0 0 0 1
Warrant Arrests 0 0 0 0
***Other 0 0 0 0
Total 11 89 123 206
*DWLS; Fail to Transfer Title;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Civil Dispute; Disturbance; Death Investigations
Page 7
Dan Yourkoski, Acting Chief of Police
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
Hunts Point
AGENDA ITEM 7.2b
15
Traffic
Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Driving Under Influence 0 0 0 0 0 0 0 0
Accidents 0 0 0 0 0 0 0 0
Other 1 0 2 0 0 0 0 3
Total 1 0 2 0 0 0 0 0 0 0 0 0 3
Traffic
Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Speeding 1 3 7 6 19 3 1 40
Parking 0 2 0 0 0 0 0 2
Other 1 2 3 0 1 4 6 17
Total 2 7 10 6 20 7 7 0 0 0 0 0 59
Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total 27 15 20 19 28 22 9 140
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch 4 4 1 0 1 4 3 17
False Alarms 2 5 7 8 8 8 1 39
Assists 6 1 3 1 3 4 6 24
Suspicious Circumstances 1 0 2 1 1 1 1 7
Property-Lost/Found 0 0 0 0 0 0 0 0
Animal Complaints 1 0 1 0 0 0 0 2
Missing Person 0 0 0 0 0 0 0 0
Warrant Arrests 0 0 0 0 0 0 0 0
***Other 0 0 0 0 0 0 0 0
Total 14 10 14 10 13 17 11 0 0 0 0 0 89
Page 8
2014
Dan Yourkoski, Acting Chief of Police
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
HUNTS POINT
AGENDA ITEM 7.2b
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MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY
JULY, 2014
FELONY CRIMES
Fraud 2014-0002858 07/11/14
Victim was notified by USAA and Bank of American someone had illegally accessed the
on-line account and changed passwords. The victim reported a large amount of money
was transferred from the checking account to the credit card account. No monetary loss to the victim, and the accounts were closed immediately.
Fraud 2014-0003054 07/21/14
The victim reported a roommate was given permission to use a credit card for a single
purchase. Soon the victim discovered the credit card was used fraudulently for several other purchases. The roommate moved away and the account was closed.
Possession of Stolen Property 2014-0003075 07/22/14
Medina officer responded to a report of a suspicious vehicle. Upon investigation the
officer confirmed the vehicle was reported as stolen out of Idaho, and the two juvenile occupants were reported as missing. Both juveniles were returned to their respective
parents and the vehicle belonging to a family member was returned to the registered
owner.
Theft 2014-0003098 07/25/14 Victim reported a theft of a Rolex watch taken approximately a year ago after a home
party. The victim had been out of town and upon returning home discovered the watch
was missing.
MISDEMEANOR CRIMES
Theft 2014-0003057 07/21/14 Victim reported between July 4 and July 5 during the evening hours, person(s) unknown
stole a political sign from the corner of Overlake Drive East and Lake Washington Blvd.
No suspects at this time. Theft 2014-0003155 07/30/14 Victim reported person(s) unknown stole a political sign from the 100 block of Overlake
Drive East. No suspects at this time.
Theft 2014-0003157 07/30/14 As a result of a Craigslist purchase exchange, the parties met at a public parking lot and
the subjects were given concert tickets and took off without paying.
AGENDA ITEM 7.2b
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TOWN OF HUNTS POINT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY
JULY, 2014
FELONY CRIMES
No Felony incidents occurred during the month of July.
MISDEMEANOR CRIMES
No Misdemeanor incidents occurred during the month of July.
AGENDA ITEM 7.2b
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AGENDA ITEM 7.2c
1
CITY OF MEDINA
Office of the City Manager
August 11, 2014
To: Mayor and City Council
From: Robert J. Grumbach, AICP, Director of Development Services
Via: Michael Sauerwein, City Manager
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap: The July Planning Commission meeting
was rescheduled for August 12.
Hearing Examiner Decisions:
• A public hearing was held on Independent Towers Holding’s special use permit
and variance applications to install an 80-foot in height wireless communication
facility at Fairweather Park. The hearing was held at Three Points Elementary
multipurpose room and was well attended. The hearing examiner left the record open until July 28 for the applicant to respond to public testimony
presented at the hearing. Parties of record have until August 11, to review
Independent Towers’s response and, if any new information was presented,
request the hearing be re-opened. Land Use Administrative Decisions:
• None Land Use Decisions Issued For 2014:
Type of Decision 2014 YTD
Variances/ Minor Deviations 1
SEPA 3
Conditional Uses/ Special Uses 2
Substantial Development Permit 2 Lot Line Adjustments 0
Short Subdivisions 0
Site Plan Reviews 0 Wireless Facilities 0
Land Use Applications Received in July:
Case Number Description of Permit Location
PL-14-022 Shoreline Exemption 7777 Overlake Drive W
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AGENDA ITEM 7.2c
2
Building/ ROW Permit Applications Received – Jul 1 to July 31:
Building Permits: 6
Grading/ Drainage: 2 Demolition Permits: 3
Fence: 1
Mechanical: 9
Reroof: 0
Right-of-way Permits: 11
Total: 32
Building Permits Issued in June 2014: See Attached.
Other Items of Interest:
1. Phase Two Tree Code Update: See Other Business Item
2. Building Inspection Services: The City advertised a Request for Proposals for
Building Inspection Services. We are working on replacing the inspection services lost when Clyde Hill ceased honoring the interlocal agreement. The
City received two applications from Kolke Consulting Group and BHC
Consultants and will follow-up on selecting a building inspection consultant
soon.
.
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Permit Report
June, 2014
2014 2013
Current Current 2014 2013
Month Month YTD YTD Difference
Construction Value
New Construction 0 22,060,517 5,666,868 38,366,242 (32,699,374)
Permit Renewals 0 0 9,341,115 968,468 8,372,647
Addition / Alteration 2,394,500 837,500 4,781,500 3,196,186 1,585,314
Accessory Structure 115,000 640,000 436,096 1,204,800 (768,704)
Repair / Replace 181,882 0 224,207 97,000 127,207
Fence/Wall 0 15,000 50,000 213,000 (163,000)
Wireless Comm Facility 17,000 0 17,000 70,000 (53,000)
TOTAL VALUE 2,708,382 23,553,017 20,516,786 44,115,696 (23,598,910)
Permits Issued
New Construction 0 4 3 10 (7)
Permit Renewals 0 0 11 4 7
Addition / Alteration 3 3 13 16 (3)
Accessory Structure 2 3 8 11 (3)
Fence/Wall 0 1 1 6 (5)
Demolition 1 3 7 12 (5)
Grading/Drainage 1 4 7 16 (9)
Tree Mitigation 1 7 10 18 (8)
Mechanical 4 8 34 69 (35)
Other - Moving 0 0 0 1 (1)
Reroof 2 1 3 3 0
Repair / Replace 1 0 2 5 (3)
Right-of-Way Use 13 9 66 33 33
Construction Mitigation 1 6 7 17 (10)
Wireless Comm Facility 1 0 1 3 (2)
TOTAL PERMITS 30 49 173 224 (51)
Inspections
Building 74 60 442 377 65
Construction Mitigation 2 9 30 22 8
Grading/Drainage 18 26 107 84 23
Tree Mitigation 7 15 52 66 (14)
Right-of-Way 61 9 239 55 184
TOTAL INSPECTIONS 162 119 870 604 266
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AGENDA ITEM 7.2d CITY OF MEDINA
August 11, 2014
To: Mayor and City Council
From: Nancy Adams, Director of Finance
Re: July 2014 Financial Reporting
The July 2014 Reporting includes:
• July 2014 AP Check Register Activity Detail
• July YTD 2014 Revenue & Expense Summary
Key Items for July YTD include:
GENERAL FUND:
Revenue:
• Property Tax is at $1.4M as of July. Property Tax is deposited into our account during the April/May and
October/November timeframes.
• Sales Tax Revenues were $160K for the month of July, which includes a one-time purchase resulting in
$62K of higher sales tax for the month. July YTD Sales Tax is $701K. Sales Tax is forecasted to be
$1.157M for the Year vs. Budget of $920K.
• Building Permit Revenue is slightly low for July YTD, at ($52K) under the annual trend for permits.
• Intergovernmental Revenue includes Revenue of $8K for Emergency Preparedness that was carryover
into 2014.
• Planning and Development Revenue is at $172K as of July, slightly lower than YTD Budget.
• We have received $19K in wireless facility lease revenue as of July YTD. Additional revenue of $30K
related to the Independent Towers Facility Lease will be received during Q3. The $15K Budgeted as a
placeholder for a City Hall Flagpole facility lease will not be realized this year.
Expense:
• Finance paid 2014 annual WCIA Insurance Liability premium in January of $129K. IT Equipment and
Services for City Hall is $17K higher than budget as a result of replacements of old (crashing) computer
equipment, server monitoring/maintenance/backup and a data recovery project (City Clerk’s Office).
• Central Services is $13K higher than anticipated due to Repairs & Maintenance to fix the Police Locker
room leak. $12K will be reimbursed by insurance.
• Police: Reminder that the Police Chief salary is budgeted for nine months for 2014. We are still
operating with one Police Officer vacancy.
• Development Expense is lower than Budget by approximately ($83K) for July YTD.
CAPITAL FUND:
Revenue:
• Real Estate Excise Tax Revenues are $562K as of July YTD, and are trending $219K over the YTD
Budget. We have reached 76% of the annual budget for REET Capital Revenue.
Expense:
• Capital project expenditures are $396K as of July YTD, primarily related to Public Works Shop
Improvements.
• Note: Carry forward funds for 2013 for PW Shop Capital Budget will need a 2014 Budget Amendment to account for the total approved budget for the Shop Project and unspent 2013 funds.
AUDIT: The Washington State Auditor’s Office arrived to conduct the 2013 Audit on July 28th, 2014. An
entrance conference will be scheduled by the audit team once the auditors have decided on the audit focus.
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City of Medina
Revenue & Expense Summary
July 2014
REVENUE: July ACTUAL
July YTD
ACTUAL
2014 July
YTD BUDGET
2014 ANNUAL
BUDGET
% of
Budget
Total
BUDGET
REMAINING
General Fund Property Tax $4,317 $1,363,974 $1,273,715 $2,547,429 53.54%$1,183,455 Sales Tax $160,196 $701,146 $536,667 $920,000 76.21%$218,854 Criminal Justice $5,790 $39,757 $37,333 $64,000 62.12%$24,243 B & O Tax: Utility & Franchise Fee $85,352 $342,095 $341,433 $455,244 75.15%$113,149 Leasehold Excise Tax $0 $838 $842 $3,640 0.00%$2,802 Licenses & Permits $45,708 $251,132 $303,279 $519,906 48.30%$268,774 Intergovernmental $8,372 $152,716 $157,593 $326,323 46.80%$173,607
Planning & Development, Passport $15,212 $172,091 $203,000 $348,000 49.45%$175,909
Fines, Penalties, Traffic Infr.$2,812 $18,821 $35,000 $60,000 31.37%$41,179 Misc. Invest. Facility Leases $947 $26,157 $23,930 $74,733 35.00%$48,576 Other Revenue ($2,424)$5,924 $1,042 $2,500 0.00%($3,424)
General Fund Total $326,282 $3,074,651 $2,913,833 $5,321,775 57.77% $2,247,124
Street Fund $5,573 $34,935 $24,792 $113,000 30.92%$78,065 Street Fund Transfers In $22,500 $157,500 $157,500 $270,000 58.33%$112,500
Tree Fund $0 $2,200 $0 $0 0.00%($2,200)Capital Fund $228,420 $575,352 $475,518 $815,173 70.58%$239,821Total (All Funds)$560,275 $3,687,138 $3,414,143 $6,249,948 58.99% $2,562,810
Total (All Funds) Transfers In $22,500 $157,500 $157,500 $270,000 58.33%$112,500
EXPENDITURES:July ACTUAL
July YTD
ACTUAL
2014 July YTD
BUDGET
2014 ANNUAL
BUDGET
% of
Budget
Total
BUDGET
REMAININGGeneral Fund
Legislative $2,588 $17,363 $18,000 $33,700 51.52%$16,337
Municipal Court $5,625 $34,235 $45,500 $78,000 43.89%$43,765
Executive $16,353 $192,617 $195,363 $277,314 69.46%$84,697
Finance $28,766 $343,621 $335,909 $492,060 69.83%$148,439
Legal $11,891 $70,768 $110,833 $190,000 37.25%$119,232
Central Services $24,701 $179,971 $168,190 $288,326 62.42%$108,355
Intergovernmental $0 $12,504 $21,726 $26,273 47.59%$13,769
Police Operations $153,368 $930,673 $1,073,650 $1,978,186 47.05%$1,047,513
Fire & Medical Aid $0 $325,652 $325,652 $651,304 50.00%$325,652 Emergency Prep.$3,770 $23,107 $25,054 $42,950 53.80%$19,843 Development & Planning $38,826 $377,134 $460,236 $788,976 47.80%$411,842 Recreational Services $9,090 $14,760 $20,370 $33,950 43.48%$19,190 Parks $33,810 $228,976 $249,198 $427,197 53.60%$198,221
General Fund Total $328,788 $2,751,380 $3,049,682 $5,308,237 51.83% $2,556,857Street Fund $32,186 $194,477 $198,108 $339,613 57.26%$145,136Tree Fund $0 $433 $0 $0 0.00%($433)Capital Fund $12,483 $396,859 $558,351 $957,173 41.46%$560,314 Capital Fund Transfers Out $22,500 $157,500 $157,500 $270,000 58.33%$112,500
Total (All Funds)$373,457 $3,343,149 $3,806,140 $6,605,025 50.62%$3,261,876 Total (All Funds) Transfers Out $22,500 $157,500 $157,500 $270,000 58.33%$112,500
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2014 Period Ending: 7/31/2014
WA ST INV POOL 4,766,829$ WA ST INV POOL 4,666,803$
CHECKING 828,813 CHECKING 1,288,344
5,595,642$ 5,955,146$
24
AGENDA ITEM 7.2e CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
August 11, 2014
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
AUGUST AND SEPTEMBER PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Planning Commission Meeting August 12 6:00 pm Medina City Hall
Planning Commission Meeting August 26 6:00 pm Medina City Hall
Hearing Examiner Meeting – Tentative August 27 5:30 pm Medina City Hall
Labor Day Holiday – City Hall Closed September 1
City Council Meeting September 8 6:30 pm Medina City Hall
Park Board Meeting September 15 5:00 pm Medina City Hall
City Council Meeting September 22 6:30 pm Medina City Hall
Planning Commission Meeting September 23 6:00 pm Medina City Hall
Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
CIVIC ENGAGEMENT OPPORTUNITIES
The City has positions with partial terms available now:
Please consider serving your community and encourage your friends and neighbors to apply too!
Board/Commission Position (Full or Partial Term) Term Period
Medina Civil Service Commission Position 1 Available Now & Expires 06/30/2017
Medina Civil Service Commission Position 2 Available Now & Expires 06/30/2015
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of June, the City issued 27 bulletins amounting to a total of 15,616
bulletins delivered to subscribers; approximately 24.8% were opened. See Attachment 1.
As of July 31, the City had 2,836 subscribers (change in total subscribers +23), with a combined total of
20,778 subscriptions (change in total subscriptions -321).
Website Hits: For the month of July there is no attachment for website stats as we recently discovered that
GovOffice inadvertently turned off our reporting feature.
RECORDS REQUESTS
As of July 31, 140 public records requests have been received by central services. See Attachment 2.
GET CONNECTED! STAY INFORMED! SIGN UP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANT, DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program.
25
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique
Email Opens
Unique
Email Open
Wireless
Recipients
July, 2014 27 15,934 15,616 2,900 24.80%3,223
June, 2014 34 21,914 21,494 3,222 21.00%5,351
May, 2014 22 16,518 16,165 2,769 23.00%3,553
April, 2014 30 16,404 16,108 2,690 22.70%3,503
March, 2014 35 19,949 19,246 3,554 24.70%3,977
February, 2014 25 16,963 16,629 3,010 24.00%3,491
January, 2014 22 12,228 11,963 2,221 24.30%2,320
December, 2013 11 7,057 6,942 1,278 23.60%1,243
November, 2013 26 11,322 11,149 2,040 23.30%1,821
October, 2013 29 15,779 15,504 2,776 22.60%2,558
September, 2013 22 11,671 11,143 1,916 22.10%2,051
August, 2013 17 8,563 8,212 1,620 23.30%934
July, 2013 32 13,584 13,110 2,435 22.20%1,554
June, 2013 37 11,705 11,452 1,925 20.40%1,380
May, 2013 34 15,114 14,806 2,729 22.00%1,604
April, 2013 30 12,668 12,456 2,325 22.10%1,271
March, 2013 35 18,594 18,194 3,483 22.50%1,835
February, 2013 23 7,010 6,887 1,111 19.10%653
January, 2013 31 12,230 11,989 2,516 24.20%956
December, 2012 21 7,912 7,787 1,507 22.10%520
November, 2012 42 13,812 13,652 2,597 21.80%829
Date Sent Top 10 Most Read Bulletins During April
Emails
Opened
Email Open
Rate
07/02/2014 11:19 AM PDT 610 26%
07/03/2014 01:17 PM PDT 448 27%
07/03/2014 02:01 PM PDT 332 24%
07/03/2014 04:52 PM PDT 255 19%
07/07/2014 08:54 AM PDT 233 20%
07/09/2014 05:20 PM PDT 468 28%
07/17/2014 03:14 PM PDT 382 27%
07/24/2014 01:44 PM PDT 190 30%
07/25/2014 11:48 AM PDT 717 28%
07/31/2014 04:20 PM PDT 458 25%
July 16, 2014 Hearing Examiner Meeting - Public
Hearing - PL-13-031 - Staff Report and Exhibits
520 Notice Update: Extended Work Hours in Medina
July 28, 2014 City Council Special Meeting Agenda
2014 Seafair Blue Angels Schedule and I-90 Bridge
Closures
Community Survey - Medina Park Improvements
Comparisons:
Public Outreach for the Medina Tree Code Update
Coming Closures: SR-520 Bridge and 92nd Ave NE
Reminder - 2014 Sidewalk Project Begins Week of July
7, 2014
Boaters! East Navigation Channel Open to Boaters 4th
of July Weekend as of July 3rd
Reminder: Medina Park Beautification Day - Saturday,
July 19, 2014!
07/01/2014 - 07/31/2014
ATTACHMENT 1
26
RECORD
NUMBER
DATE
RECEIVED
5 DAY
RESPONSE
DUE DATE
EXTENTION
AND/OR
PRODUCTION
DUE DATE
REQUESTOR REQUEST DESCRIPTION
LIST OF
RECORDS
COPIED
DATE E-MAILED,
MAILED, FAXED
OR PICKED-UP
BY REQUESTOR
2014-1 1/2/2014 1/8/2014 N/A
Mioa Zhang
Grade determination and
construction plans for: 2457
78th Ave NE; 2058 78th Ave
NE; 7620 NE 32nd St
1/9/14 plans
sent to Wide
Format
1/14/14 requestor
picked up his copy.
PRR Completed.
2014-2 1/8/2014 1/13/2014 N/A
Paul Silva - Recently issued Building
Permits N/A 1/8/2014
2014-3 1/6/2014 1/13/2014
Allan Bakalian (1) All files, correspondence,
emails, reports, permits,
variances, approvals,
authorizations, orders, or any
related occupation, use or
zoning determinations since the
City's incorporation for property
addressed 816 Evergreen Point
Road
(2) All reports, proposals,
correspondence (including
emails) by or for the City which
discuss, recommend, propose
or evaluate the past, current and
future zoning and zoning map
revisions for the 816 Evergreen
Point Road (Post Offic) property
since 2012
plans/permits
sent to
wideformat for
coping
1/22/14-requestor
picked up copies and
paid. Complete.
ATTACHMENT 2
27
2014-4 1/9/2014 1/14/2014
Carrion, Hugo Our client recently purchased
this property. The house was
built on 1962. I would like to
access the permit documents:
permit drawings and permit files,
and all permit records pertinent
to the existing residence.
Property Addressed: 625 84th
Ave NE 10 pages
copied
1/10/14-emailed
requestor/1/16/14
complete
2014-5 1/10/2014 N/A - walk in
Chris Koh - 4223 South retaining wall of Orlovski
project: 2633 78th Ave NE,
abutting property line
N/A
1/10/14 - requestor
was a walkin-plans
viewed-request
complete.
2014-6 1/21/2014 1/26/2014
Jim Sander - Storm Drain plan and tie in @
Evergreen Pt Rd: Property
Address: 2611 Evergreen Pt Rd
1 page
1/21 storage
search.1/24 complete
2014-7 1/22/2014 N/A - walk in
Kitty Ballard - Recently issued Building
Permits
43 pages
Will return 1/23 to
pay/pick up.
Complete
2014-8 1/22/2014 N/A - walk in
Richard Euerle - Recently issued Building
Permits N/A Completed
2014-9 1/24/2014 1/29/2014
Sathya
Venkatapathy -
Info or plans on drain lines and
sewer for property at 619 84th
Ave NE
1/21/14 request for
storage search. 1/28
emailed requestor.
1/29/14 - Complete
2014-10 2/4/2014 N/A - walk in
Paul Silva - Recently issued Building
Permits N/A Completed
2014-11 2/4/2014 2/9/2014
Hwa Park Any property records for 8901
Groat Pt Dr
N/A
2/5/14 Requested
storage search.2/5
sent requestor
email.2/10 called
requestor-they forgot-
said they would be in
2/10 or 2/11. 2/24/14 -
completed
ATTACHMENT 2
28
2014-12 2/7/2014 2/12/2014
Bruce Blyton Building, Clearing, Grading,
Land us Permits for property
address 2403 EPR
N/A
2/7/14 requested
storage search.2/11
requestor came in-
there maybe more
records-pending. 2/13
requestor came in &
reviewed records-
completed.
2014-13 2/18/2014 N/A - called
Brian Hughes Narrative for 8650 NE 7th St &
7635 NE 12th St N/A Emailed-complete
2014-14 2/18/2014 2/23/2014
Sam Biddle Any property records for 450 &
456 Overlake Dr E, Medina
storage search-
2/19/14 called
requestor-he said he
would be in soon to
review. 2/26/14
completed.
2014-15 2/19/2014 2/24/2014 Steve Kern Documents for 2403 EPR N/A Reviewed-complete
2014-16 2/19/2014 2/24/2014
Paul Silva Recently issued Building
Permits N/A Reviewed-complete
2014-17 2/18/2014 2/23/2014 Rob Nichelson Records for 2841 EPR Maps-24x36 Completed
2014-18 2/25/2014 3/4/2014
Weining Wen Architecture, structure and civil
drawings for 822 Evergreen
Point Rd
2/26/14 - nothing on
site-PW making off
site check. 3/3
requestor reviewed
documents and
requested copies-sent
to wide formate.3/4-
emailed requestor
copies ready for pick
up.3/4 complete.
2014-19 2/27/2014 3/6/2014
Kristine Cole Certified payroll reports from
Rod McConkey Construction
LLC and Christensen Inc
General Contractor for
Maintenance Building Addition
project- Contract #E512.Completed
2014-20 3/4/2014 N/A Walk in
Alan Hammons Copy of Notice & SEPA
Checklist Checklist/Notice Completed
ATTACHMENT 2
29
2014-21 3/4/2014 N/A Walk in
Trish May Building Permit & Plans for 3640
EPR
3/4/14 - Reviewed
building permits but
plans not here-made
request for off site
storage search. 3/7 -
Plans located
w/builder. Called
requestor.312 -
complete.
2014-22 3/5/2014 N/A Walk in
Paul Silva Recently issued Building
Permits Completed
2014-23 3/11/2013 N/A Walk in
Emma Williams All building records for 8106
Overlake Dr W
Plans
3/12/14 - asked public
works to check off
sight storgae.3/13/14-
Files found at
storage. Called
requestor and left vm
to let her know.
Complete
2014-24 3/10/2014 N/A Walk in
Joe & Alice
Meisenheimer Completed
2014-25 3/7/2014 3/14/2014
Bruce Blyton Building permit records,
geotechnical reports, critical
area reports for 2611 Evergreen
Point Rd Completed
2014-26 3/13/2014 N/A Walk in
Mark Batson Permits & Palns for 3225
Evergreen Pt Rd records found at off
site storage-called
requestor.3/19/14
reviewed & complete.
2014-27 3/14/2014 3/20/2014
Samuel Meyler
Permits for 2633 78th Ave NE
3/17/14 - records
found at City Hall-
emailed
requestor.3/19/14 -
called, lvm. 3/27 -
called, requestor said
no longer needed to
review.
ATTACHMENT 2
30
2014-28 3/13/2014 3/19/2014 4/15/2014 Jeffrey Chen
review and copy any documents
in Dan Yourkoski's personnel
file from 1/2009 to 4/2010 which
has Jeff Chen as the aurthor of
any documetns within his
personnel file. Specifically
looking for letter of reprimand
on/about jan/feb 2010. Also
require the meta data on that
memo/letter of reprimand.No Records
Found.
Emailed Requestor
March 31. Complete
2014-29 3/13/2014 3/19/2014 Kathy Swan
Maintenance Building Addition:
E 512: Rod McConkey
Construction - Payroll records
for dates from 12/2/13 thru
3/7/14. Include with the records
any applicable 4 10 agreements
13 Records of
Certified Payroll
records
provided by Rod
McConkey
Construction.4/17/2014 via email
2014-30 3/19/2014 3/24/2014 3/24/2014 Jeffrey Chen
All Police Department staff
meeting Minutes that Linda
Crum prepared, wrote,
recorded, scribed on legal
yellow paper and or then
transcribed Memos for Chief
Chen from 2004 - 2010.
reviewed - file copied
by requestor - 3/31/14
sent requestor all
available Minutes and
Agendas in orginal
form which includes
the Metadata per
email request on
3/26/14 complete
2014-31 3/20/2014 N/A Walk in N/A Paul Silva
Recently issued Building
Permits reviewed-complete.
2014-32 3/17/2014 N/A Walk in N/A Douglas Obie File for 605 Evergreen Pt Rd
3/19/14 - offsite
storage request-file
received-complete
2014-33 3/24/2014 N/A Walk in N/A Joseph Wu
Plans & Structural Calculations
for 826 84th Ave NE 3/24/14 - complete
ATTACHMENT 2
31
2014-34 3/26/2014 N/A Walk in N/A Hong Xu
Blue prints, survey, design, soil
grade for 3317 Evergreen Pt RD 3/28/14 - complete
2014-35 3/31/2014 N/A Walk in N/A Ken Khorarni
Storm Design for SFR 511 82nd
Ave NE 3/31/14 - complete
2014-36 4/1/2014 4/8/2014 N/A Barbara Hulit
Property survey and building
records for 8826 2nd Pl Plans
4/1/14-PW to check
off site storage. 4/4-I
called michell to let
her know they are still
searching for records
off site. 4/7/14 I called
michelle to let her
know that records
were found and she
can come in to
review.4/14/14-
reviewed-copies
made.complete.
2014-37 3-Apr 4/11/2014 N/A
Marin-
Exteriorscapes
2009 Permit - 2033 Evergreen
Pt Rd, Medina
Finding Fact
Conclusions,
Hydraulic
Permits,Army
corps of
engineers
correspondence
s, endgared
species act
checklist, plans.
4/3/14-asked PW to
check off site storage.
Records were found.
4/4/14-emailed
requestor letting them
know records were
available to
view.4/18/14-records
reviewed, copies
made. Emailed
requstor that copies
ready. 4/23/14-called
requestor-lft vm that
copies are ready for
p/u.4/24/14-paid-
complete.
ATTACHMENT 2
32
2014-38 4/9/2014 N/A Walk in N/A Brendan Cronin
Records for 2615 Evergreen Pt
Rd, Medina
PW searched of site
storage-records were
found. Called
requestor. He said he
would be in 4/10/14 to
review. Complete.
2014-39 4/15/2014 4/22/2014 N/A Chris Koh
Survey, inspection notes Aug
2013 to end of year for property
address 2633 78th Ave NE
plans, revisions,
correspondence
s.
4/15/14-one file found
at City Hall-also
asked PW to check
storage.4/17/14-
reviewed.copies
requested-4/18/14-
requestor wanted to
see if PW finds
anything in
storage.4/18 files
found in storage-
called requestor-he
will be in Friday 4/25
to review.Complete
2014-40 4/3/2014 N/A Walk in N/A Paul Silva
Recently issued Building
Permits Completed
2014-41 4/16/2014 N/A Walk in N/A Paul Silva
Recently issued Building
Permits Completed
2014-42 4/16/2014 Walk-in N/A Manging Li
Construction Records for 3317
Evergreen Pt Rd
4/16/14 No records at
City Hal-asked PW to
check off site
storage.4/17/14files
found at storage.
called requestor. She
said she would be in
4/18 or 4/21 to review.
4/23/14-called
requestor-says she
no longer needs to
review the file.
complete
ATTACHMENT 2
33
2014-43 4/17/2014 Walk-in N/A
Kent Ackerman-
Blue Rise Global
GEO & any & all reports on file
for 2841 Evergreen Pt
4/17/14-no reords at
City Hall. Asked PW
to check off site
storage. 4/18-records
found-requestor will
be in 4/23 to review.f
4/23 requestor came
in-wanted the whole
file copied-several
hundred pages-sent
to wideformate for
coping.4/24/14 paid
and complete.
2014-44 4/16/2014 4/23/2014 N/A
Tim Graham -
Hanson Baker
Ludlow
All building permit records
issued to Collin & Letricia
Carpenter-1432 Evegreen Pt Rd
all building
permits &
correspondence
s
Records found at City
Hall - Also asked PW
to check off
site.Requestor came
in 4/21 and reviewed
files. Copies made.
4/21/14 lft vm for
requestor advising
copies ready and total
due is $15.60. 5/5/14
paid & complete.
2014-45 4/21/2014 4/25/2014 N/A Jeffrey Chen
All documents associated with
Medina Internal Affairs
Investigation 10-01 against Dan
Yourkoski None
4/21/2014 - no
records exist -
complete
2014-46 4/21/2014 N/A Walk in N/A Tobey Bryant
Permit on gate being built at
8400 Ridge Rd None
4/21/14-no records
found-complete
ATTACHMENT 2
34
2014-47 4/18/2014 4/25/2014 N/A Robin Parsons
Site plan/Elevations for 904 88th
Ave NE
4/21/14-no file at City
Hall-aksed PW to
check off site storage.
4/24/14-file found.
Called requestor. She
will come in 4/24/14
to review.5/5/14
called requestor
again. She says she
will be in today, 5/5 to
review.5/5/14 -
Complete.
2014-48 4/23/2014 N/A Walk in N/A Mark Hume
Building Permits & Survey
documentations for 8400 Ridge
Rd permit 4/24/14 - complete
2014-49 4/23/2014 N/A Walk in N/A Mark Nelson
Site plan including lot coverage
& impervious surface
calculations for 515 Upland
4/23/14-no records at
City Hall. Requested
PW to search off site
storage. 4/24/14-files
found in storage.
Requestor reviewed.
Complete.
2014-50 4/28/2014 N/A Walk in N/A Li-Whei Palevich
Permits/Variance from 1976 thru
1979 for 405 84th Ave NE,
Medina Plans
4/28/14 Asked PW to
check off site storgae.
5/2 records found off
site storage-sent
requestor email.
5/5/14 called
requestor-left vm that
records were here.
5/7/14 - requestor
reviewed -complete.
ATTACHMENT 2
35
2014-51 4/29/2014 N/A Walk in N/A Jim Bergstrom
Copy of Site Plan for 830 84th
Ave NE
4/29/14 Applicant
borrowed copy of site
plan he submitted for
PL-14-013 and
returned. Complete.
2014-52 4/28/2014 5/5/2014 N/A
Nori - norir @
caprenos.com permit at 8751 Overlake Dr W
4/28/14 Requestor left
vm-dg responed via
email. complete.
2014-53 4/29/2014 N/A Walk in N/A
Amanda Butler-
Coldwell Banker -
Floor Plans for 8847 NE 2nd Pl,
Medina
4 pages of
plans
4/29/14 Requestor
wanted 4 pages of the
plans copied-sent to
wideformat.5/2
complete.
2014-54 4/29/2014 N/A Walk in N/A Cindy Spengler
Tree Removal Plan for 7808 NE
12th St plans Completed
2014-55 4/30/2014 N/A Walk in N/A Paul Silva
Recently issued Building
Permits Completed
2014-56 5/2/2014 N/A Walk in N/A Richard Euerle
Recently issued Building
Permits Completed
2014-57 5/5/2014 5/12/2014 N/A
Pat Boyd - via
email
Documents associated with the
Independent Tower application
for Fairweather 5/6/14-Complete
2014-58 5/6/2014 5/13/2014
Susan Burnett ,
Cline Law Firm -
2014 Commissioned (Police) &
Non Commissioned (Support),
email rate sheets and plan
summaries on all medical,
dental & vision for these EE
groups. Also provide life ins
payout and mo premium for
each.
5/8/14 - KM Emailed
records to requestor.
Complete.
2014-59 5/1/2014 N/A Walk in N/A Rob Nicholson
Geo Tech Survey for 2841
Evergreen Pt Rd
Geo Tech
Reports 5/6/14 - Complete
2014-60 5/6/2014 N/A Walk in N/A Cindy Spengler
Consultant
Correspondenc
es to property
owner, mmc on
tree code Completed
ATTACHMENT 2
36
2014-61 5/6/2014 N/A Walk in N/A Ken Fisher
Fairweather Communication
Tower file review Completed
2014-62 5/2/2014 N/A N/A Donghoon Lee Construction Plans for 8035 NE 25th St
5/2/14 No records at
City Hall. Asked PW
check storage.5/7/14
no records found at
storage. Called
requestor and left
message that no
records were found.
Complete.
2014-63 5/7/2014 N/A Walk in N/A Sven Larsen Permit Plans - 2841 EPR
5/12/14 - Requestor
reviewed-complete.
2014-64 5/13/2014 N/A Walk in N/A Paul Silva
Recently issued Building
Permits 5/13/14 - complete.
2014-65 5/13/2014 N/A Walk in N/A
Cameron
Braithwaite All building records for 3257 Evergreen RD
5/15/14 - called
requestor-he said he
would be in today to
review. Viewed and
complete.
2014-66 5/14/2014 5/21/2014 N/A Roslyn Comley
Any and all records including but
not limited to any permits,
droawins, requests for permits,
etc for property address 3241
78th Pl NE
5/16/14
plans/permits
sent to
wideformat for
coping
5/15/14 - requestor
will be in today
(5/15/14) to
view.5/20/14 paid and
complete.
2014-67 5/15/2014 5/22/2014 N/A Jim Dwyer
Site Plan, Civil & architectural
sheets for property address
3317 EPR
5/21/14 various
pages/permits
sent to
wideformate for
coping.
5/15/14-no records at
City Hall-asked PW to
check storage.
5/21/14 - requstor
wanted copies made.
5/27/14 - paid/pickeup-
complete.
2014-68 5/14/2015 N/A Walk in N/A Cory Benson Issued ROW Permit for 8411 NE 10th Stpermit Completed
2014-69 5/20/2014 N/A Walk in N/A Cynthia Adkins Fairweather Communication Tower file review
5/20/14 Reviewed
and complete.
2014-70 5/21/2014 N/A Walk in N/A James Kwon Permits/Plans 1634 77th 5/21/14 complete.
ATTACHMENT 2
37
2014-71 5/22/2014 5/30/2014 N/A Greg Rauch
Pier Permit for 1031 Evergreen
Pt Rd, Medina
5/22/14-request to
PW to check off site
storage. 5/27/14-file
found of site storage.
Emailed requestor.
5/29/14-complete.
2014-72 5/27/2014 N/A Walk in N/A Chunfang Xu
name of designer of the house
at 8477 Rdige Road
Records reviewed-
complete.
2014-73 5/20/2014 N/A Walk in N/A Thomas Cusick
All building records for 3448
78th Pl & 3318 Evergreen Pt Rd
No records at city hall.
Records found at off
site storage for 3448
but no records for
3318. 5/24/14 Called
requestor to let him
know.5/28/14
complete
ATTACHMENT 2
38
2014-74 5/21/2014 5/28/2014 6/20/2014
Jeffrey Chen -
3241 NE 104th
St, Seattle, WA
98125 206-522-
6905
While employed with the city of
Medina in and around January
and February 2010 I had access
to a desktop city computer. I
am requesting a comprehensive
forensic electronic search of
that computer hard drive to
locate the following document:
A memo created by Jeff Chen
to File regarding Dan Yourkoski
after January 22, 2010. This
memo closed an internal affairs
issue against Dan Yourkoski for
an insubordinate act. Please
provide me with the metadata
of this electronic document. If
the computer hard drive is no
longer in the city's possession
but the city has knowledge of
where the hard drive is now
located, I ask the city to make
efforts to retrieve a copy for
this public records request. I am
also aware the city possessed a
computer server at that time.
Please search that server too.No Records
Found.
Emailed Requestor
on June 30 -
Complete
2014-75 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
All records of fuel purchases
made by the City in any
department under City Manager
Mike Sauerwein.
List of all fuel
purchases from
January 2014 to
current
Emailed - Ready for
pick-up on 6/6/2014 -
Complete
ATTACHMENT 2
39
2014-76 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
All records of fuel purchases by
the Medina Police since Daniel
Yourkoski begin as Interim
Police Chief until now.
List of all fuel
purchases from
September
2013 to current
Emailed - Ready for
pick-up on 6/6/2014 -
Complete
2014-77 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
All communication between
Mike Sauerwein and the
company or companies hired to
recruit a police chief.
Emails
Emailed - Requestor
picked up Documents
on 7/2/14 - Complete
2014-78 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
Dan Yourkoski's W2 statements
for years 2011, 2012 and 2013.Denied Per
RCW 42.56.230
(4)(b); RWC
42.56.070; and
26 U.S.C Sec
6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-79 5/28/2014 6/4/2014 6/4/2014
Eric Hokanson
John Kane's W2 statements for
years 2011, 2012 and 2013.Denied Per
RCW 42.56.230
(4)(b); RWC
42.56.070; and
26 U.S.C Sec
6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-80 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
Brady Halverson's W2
statements for years 2011,
2012 and 2013.
Denied Per
RCW 42.56.230
(4)(b); RWC
42.56.070; and
26 U.S.C Sec
6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-81 5/28/2014 6/4/2014 6/4/2014
Eric Hokanson
Austin Gidlof's W2 statements
for years 2011, 2012 and 2013.Denied Per
RCW 42.56.230
(4)(b); RWC
42.56.070; and
26 U.S.C Sec
6103(a)
Emailed Requestor
on 6/6/14 - Complete
ATTACHMENT 2
40
2014-82 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
Mike Sauerwein's employment
contract.
Employment
Contract Emailed on
2014-83 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
Mike Girias W2 statements for
years 2011, 2012 and 2013.Denied Per
RCW 42.56.230
(4)(b); RWC
42.56.070; and
26 U.S.C Sec
6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-84 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
Emmett Knott's W2 statements
for years 2011, 2012 and 2013.Denied Per
RCW 42.56.230
(4)(b); RWC
42.56.070; and
26 U.S.C Sec
6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-85 5/28/2014 6/4/2014 6/4/2014 Eric Hokanson
James Martin's W2 statements
for years 2011, 2012 and 2013.Denied Per
RCW 42.56.230
(4)(b); RWC
42.56.070; and
26 U.S.C Sec
6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-86 5/28/2014 6/4/2014 6/4/2014
Eric Hokanson
All records of or pertaining
Medina Police Officers having
received training at Thunder
Ranch. Examples including but
not limited to certificates
contained in personnel files,
travel expenses, receipts,
requests for permission to
attend. Include current and
past employees.
Certificates for
Emmet Knott
and Jeff Chen,
travel expenses
and receipts
6/19/2014-KM
emailed requestor
advising records
found and at City Hall
to review. Requestor
picked up file on 7/2 -
Complete
2014-87 5/28/2014 N/A Walk in Paul Silva
Recently issued Building
Permits 5/28/14-complete
ATTACHMENT 2
41
2014-88 5/28/2014 N/A Walk in
Ross
Worthington
Any and all records on 520
Evegreen Pt Rd and the lot to
the North
5/28/14 - asked PW
to check offsite
storage.5/30/14-file
found at off site
storage. Called
requestor. He said he
would be in 5/30 or
6/2 to review.
2014-89 5/28/2014 6/4/2014 Chaohua Chang Permit plans - 8477 Ridge Rd
5/28/14-file at city
hall. Called requestor
and left
message.5/29/14 -
complete.
2014-90 5/29/2014 N/A Walk in Mike Jacobsen
Storm Drainage, AS-Builts,
Building applications, easments
for 836 83rd Ave NE
5/29/14-asked PW to
check off site storage.
5/30/14-file found at
off site storage.
Called requestor and
left message.6/2/14
complete.
2014-91 6/2/2014 online 6/9/2014
Bob Canaan Land use ordinances, site
development, other materials
related to 3223 evergreen point
rd medina wa 98039
2014-92 6/5/2014 N/A Walk in
Bob Canaan
Property File for 3225 EPR
6/11/14 - Reviewed.
Copies made.
Complete.
2014-93 6/3/2014 N/A Walk in Trish May
Topo survey & correspondence
for 3640 EP 6/4/14 complete
2014-94 6/9/2014 N/A Walk in Cynthia Adkins
Cell tower file (independent
tower)6/9/14 complete
2014-95 6/10/2014 N/A Walk in Paul Silva
Recently issued Building
Permits 6/10/14 complete
ATTACHMENT 2
42
2014-96 6/10/2014 6/17/2014
Melissa Grondahl
- Dept of L & I
1. A list of all subcontractors
know to have worked on this
project for your agency: 2.
Photocopy of all of the intent to
Pay Prevailing Wage and
Affidavit of Wages Paid forms
filed to-date: 3. Photocopy of the
prime contractor’s Performance
Bond: 4. Amount of retainage
being held on the project: 5.
Lien filed against the bond or
retainage including the
amount(s) and who it was filed
by: 6. If filed, photocopies of
certified payroll records
submitted by the violator, if
received: 7. Photocopies of any
information your agency may
have kept regarding the job
duties performed,
number/names of workers and
days and/or hours of work by
this firm on the above-stated
project (i.e., project
manager/inspector daily/weekly
logs, manpower reports, etc.) 8.
The date the project was
completed (if the job is
substantially completed) 9. The
acceptance date of the project
of the anticipated acceptance
date if that has not yet officially
6/12/14 - KM Emailed
requested documents
to requester -
Complete
2014-97 6/11/2014 6/18/2014 George Bianchi
Contracts or agreements that
your city or court has with any
and all jail facilities for the total
confinement, partial
confinement or work release of
individuals.
6/12/14 - KM Emailed
requested documents
to requester -
Complete
ATTACHMENT 2
43
2014-98 6/12/2014 6/19/2014 Joseph Wu
Information of original grade
determination for the address of
2444 80th Ave NE
6/12/14 This file is
with consulant Ngo.
Emailed and asked
that she scan the
document and send
to me. 6/13/14-
scanned document
received. Emailed to
requestor. Complete.
2014-99 6/3/2014 6/10/2014
Patti Blevins -
RGN
Construction
2006 Building application, CMP
& SEPA for 3304 78th Pl NE
CMP, Apps,
drawings
Files at off site
storage. 6/13/14 files
reviewed, copies
made. Complete.
2014-100 6/18/2014 6/25/2014
Craig
Stillwell/Kerry
Fitterer
Recording of hearing, Hearing
Examiners Decision, Minutes
from CMP 12-015/3640
Evergreen Pt Rd
6/18/14 - All
requested documents
were emailed to
requestor CD was
made of the audio-
complete
2014-101 6/18/2014 6/25/2014 7/3/2014
Richard
Stephens of
Groen, Stephens
& Klinge
Records pertaining to the
Fairweather Nature Preserve
(“Fairweather Park”) located at
Evergreen Point Road & NE
32nd St in Medina, WA:
1)All records regarding the
permitting of any tower or
telecommunication structures in
Fairweather Park;
2)All records regarding the
leasing of any space in
Fairweather Park by
Independent Towers LLC; and
3)All records regarding the
development, consideration and
adoption of Ordinance 900 in
2013.
7/1/14- re: 1) & 2)
Requestor reviewed
files. Copies made of
various temporay
permits and lease.
Requstor may need
other copies and will
let me know. 3)
Emailed requestor
paper file availabe to
review & city clerk will
follow up regarding
electronic files, etc.
ATTACHMENT 2
44
2014-102 6/16/2014 6/23/2014 Jeffrey Chen
review a document otherwise
known as the Medina Police
internal affairs control log
which describes all internal
affairs complaints lodged
and/or investigated against all
Medina police department
employee from 2006-2013. I
also request a copy of any
document detailing the
destruction or disposition of all
internal affair files during that
time frame.
6/19/2014 - KM
Emailed requestor
that files are ready to
review. 6/20/14
Complete.
2014-103 6/23/2014 N/A Walk in David Yee File PL-13-032 Variance 6/23/14 - Complete
2014-104 6/23/2014 N/A Walk in Paul Silva
Recently issued Building
Permits 6/23/14 - Complete
2014-105 6/19/2014 6/26/2014 7/3/2014
Richard
Stephens of
Groen, Stephens
& Klinge
• All staff reports regarding
requested variances within the
City of Medina from June 2004
through June 2014: and
• All decisions granting, denying
or otherwise addressing a
variance from June 2004
through June 2014.
7/1/14 - Requestor
reviewed files. Copies
made of various staff
reports & hearing
examiner decisions.
There is still a
pending staff report
that is not completed.
Dir of Dev Srvs will
complete within a
week and provide to
requestor
2014-106 6/26/2014 7/3/2014 Joseph Wu
Documents associated with
determination of original grade
for the project site at 8650 NE
7th St
Grade/Drainage
packet
6/26/14 - called
requestor that file is
here and ready to
view. He says he will
be in 6/27/14. 6/27/14
- Complete.
ATTACHMENT 2
45
2014-107 6/30/2014 7/8/2014 Anne Fisher
Anthing that shows floor plans
or elevations of structure
property Addressed: 8962 NE
14th St
6/30/14 - KM called
requestor and let her
know there are no
records here at City
Hall and will have off
site storage
checked.This address
is actually Clyde Hill-
Not Medina.
2014-108 7/1/2014 7/9/2014
Waterfront
Construction
Permitting records for property,
specifically for a dock address:
3621 EPR
7/1/14 - No files found
at City Hall. Asked
PW to check off site
storage.7/7/14-files
found at storage-
emailed
requestor.7/8/14
complete.
2014-109 7/7/2014 7/14/2014
Doug Henderson:
Teamsters Local
763
If they exist: Public Works &
Parks current salary
schedule(s), health & welfare
premiums-paid by both the
employer & employee, vacation
accural rate; sick leave accural;
holiday; funeral leave; longevity
pay; premium stipends; job
descriptions and labor
agreement.
7/7/14-sent pdf of the
current salary
schedule and pdf of
Public Works union
contract.Complete.
ATTACHMENT 2
46
2014-110 7/7/2014 7/14/2014 Kerry Fitterer
May 2014 Permit submittal, all
drawings & supporting
documents for property address
at 2409 Evergreen Pt Rd Plans
7/7/14-Documents
are with consultant
Jenny Ngo. I sent her
an email.7/7/14-Jenny
will bring files to me
7/9/14. 7/9/14 files
now at City Hall-
emailed
requestor.7/15/14-
emailed wideformat
for pickup & copy of
plans. 7/21/14-
complete
2014-111 7/2/2014 N/A Walk in Cynthia Adkins
Fairweather Communication
Tower file review
various
documents 7/2/14-complete
2014-112 7/7/2014 N/A Walk in Ellen Merrifield
Demo date for address of 8809
NE 2nd Pl
Permit is not
complete yet so City
can not comfirm a
date. Complete.
2014-113 7/8/2014 7/15/2014
Tere
Foster,Megan
Blommer:
Windermere
7/8/14 - No file at City
Hall-Asked PW to
check storage. 7/9/14
emailed requestor
files found at storage.
7/10/14-requestor
came in-documents
snt to wideformat for
copying. 7/14/14-
complete.
2014-114 7/8/2014 7/15/2014 Marcus King
Boxes of records related to
Overlake GCC special use
permit process in 1992.
Specifically traffic study.
7/8/14-Asked PW to
check storage. 7/9/14-
emailed requestor. He
said he would be in
7/10 to
reivew.Complete.
ATTACHMENT 2
47
2014-115 7/8/2014 7/15/2014 9/12/2014 Cynthia Adkins
A COPY of all records provided
to or by the Medina Hearing
Examiner in connection with PL-
13-031 (SUP), PL-13-032
(Variance), and PL-13-033
(SEPA), with a priority on the
Hearing Examiner Packet when
it becomes available.
2. To REVIEW the following
public records:
All records related to PL-13-031
(SUP), PL-13-032 (Variance),
and PL-13-033 (SEPA).
All records related to wireless
communications facilities in the
City of Medina (whether or not in
any WSDOT right-of-way), with
a priority on SUP, Variance and
SEPA applications, hearing
examiner packets, and
approvals or denials, for T-
Mobile, Verizon, AT&T and
Nextel.
7/18/14-1) will be
avail on line Friday-I
will email her the link.
2)Emailed requestor-
physical files here to
review-3)emailed
requestor will respond
by sept 12
2014-116 7/8/2014 7/15/2014 9/12/2014 Cynthia Adkins
REVIEW the following public
records:
All records related to PL-12-026
(TUP – Independent
Towers/Fairweather) - Priority
7/18/14-Emailed
requestor-physical
files here to review-
City clerk will respond
by sept 12 regarding
all email
correspondences.
ATTACHMENT 2
48
2014-117 7/8/2014 N/A Walk in Mike Jacobsen
As built drawings for 836 82nd
Ave NE
Copies of As Built
provided by Jwillis.
PW checking storage
for file-7/9/14 KM
called requestor and
updated him.
Complete.
2014-118 7/9/2014 7/16/2014 Nick Bossoff
Design plans & drainage report
for detention system on 836
82nd Ave NE & 847 83rd Ave
NE
Chris Ruiz PDF'd this
report to me. I
fowarded to requstor.
Complete.
2014-119 7/8/2014 7/15/2014 Cynthia Adkins
Hearing Examiner packet for
Independent Towers
Hearing
Examiner
Packet
7/9/14 - requestor
picked up-complete.
2014-120 7/10/2014 N/A Walk in
Elizabeth Shirer -
King Co, Dept of
Assessments
Review Plans for: B-13-090; B-
13-011; B-12-087; B-12-058; B-
13-082; B-14-002;B-13-053; B-
13-020; B-13-042; B-12-090; B-
13-068.
7/10/14 - all plans
pulled-emailed
requestor. She will be
in 7/14/15 to
view.Complete.
2014-121 7/14/2014 7/21/2014 8/1/2014 Eric Hokanson
Records of certificate of title,
insurance, registration and
original purchase invoice for
the City of Medina Public works
"Tiger Truck"
Title, insurance,
registration,
original
purchase
invoice
Emailed requestor on
7/18. Complete.
2014-122 7/14/2014 7/21/2014 Eric Hokanson
Any recording of the meeting
taking place between me and
Mark Sauerwein and Kirk Pryde
today, whether the recording
was made by either person.
No Records
Exist
Emailed requestor on
7/18. Complete.
ATTACHMENT 2
49
2014-123 7/14/2014 7/21/2014 Eric Hokanson
All records of policy for Medina
Police working off duty security
since January 1, 2006 such that
if the policy has changed during
the period of this request, each
policy is provided.
Three Updated
Police Policies
Emailed requestor on
7/18. Complete.
2014-124 7/14/2014 7/21/2014 8/1/2014 Eric Hokanson
Overtime and time sheet
records for Dan Yourkoski for
years 2011, 2012, 2013 and
2014.
Overtime and time sheet
records for John Kane for years
2011, 2012, 2013 and 2014.
Overtime and time sheet
records for Brady Halverson for
years 2011, 2012, 2013 and
2014.
Overtime and time sheet
records for Austin Gidlof for
years 2011, 2012, 2013 and
2014.
Overtime and time sheet
records for Mike Girias for years
2011, 2012, 2013 and 2014.
Overtime and time sheet
records for Emmett Knott for
years 2011, 2012, 2013 and
2014.
Overtime and time sheet
Time Sheet
Records
Emailed requestor on
7/18 with an
estimated response
date of 8/1. Emailed
requestor on 7/17 to
clarify overtime -
requestor omitted the
words "Overtime" and
"and" from his
request. Emailed
requestor 8/1 records
are ready for pick up.
Complete
ATTACHMENT 2
50
2014-125 7/14/2014 7/21/2014 Eric Hokanson
All records pertaining to any and
all records of off duty police
work and or security work for
Honorary Medina Police Officer
Bruce McCaw since January 1,
2000. This request includes
records that would be for
Honarary Police Officer Bruce
McCaw, Bruce McCaw, and any
company that could be
considered related to Bruce
McCaw directly or indirectly. (Of
note so that the Medina Police
patronize the Old Bellevue
Chevron and since about
September 2006 have excluded
any patronage of the Chevron in
their own City of Medina with the
exception of Police Chief Mark
Thomas) (this request may
show evidence of a crime,
currently under direction of
Medina City Manager Michael
Sauerwein)
No Records
Exist
Emailed requestor on
7/18. Complete.
2014--126 7/14/2014 7/21/2014 Eric Hokanson
Any records discussing or
relating to disclosure of the
Medina Police boycott against
the Medina gas station Police
Chief Candidates including but
not limited to the new Medina
Police Chief Steve Burns.
No Records
Exist
Emailed requestor on
7/18. Complete.
2014-127 7/14/2014 7/21/2014 Eric Hokanson
Any records relating to and or
demonstrating corrective action
regarding the Medina Police
boycott against the Medina gas
station by Medina City Manager
Michael Sauerwein
No Records
Exist
Emailed requestor on
7/18. Complete.
ATTACHMENT 2
51
2014-128 7/15/2014 7/22/2014
Elizabeth Shirer -
King Co, Dept of
Assessments
Permit # B-14-020
1564 77th Pl NE
B-13-013
1634 77th Ave NE
B-12-041
1818 77th Ave NE
B-13-046
2603 78th Ave NE
B-12-085
2633 78th Ave NE
I do not have a permit number in
our system yet, the address is
7635 NE 12th
7/15/14-emailed
requestor that all is
ready to review.
Requestor will come
to City Hall 7/16/14 to
view. Complete.
2014-129 7/15/2014 N/A Walk in Paul Silva
Recently issued Building
Permits
Reviewed &
Complete.
2014-130 7/15/2014 7/22/2014 George Bianchi
Official Map reflecting the
boundaries for the City of
Medina
Emailed Joe & Robert
re:do we have a map
I can send. 7/16/14
Joe emailed a map to
requestor-complete.
2014-131 7/16/2014 7/23/2014 Howard Willson
Any records pertaining to this
home/address: 1000 82nd Ave
NE
7/16/14 - One record
found at City Hall.
Asked Public Works
to check off site
storage.7/17/14-
called requestor, LM
files found & at City
Hall. Complete.
2014-132 7/18/2014 N/A Walk in Rush Riese
File & Documents related to
right of way tree removal
application #tree 14-011 Complete
2014-133 7/15/2014 N/A Walk in Johnson Chen Site Plans for 3248 78th Pl NE Site Plans
File at storage-
7/17/14-requestor
reviewed. Sent plans
to wideformat for
copying.7/21/14
paid/complete.
ATTACHMENT 2
52
2014-134 7/21/2014 7/28/2014 Installments Cynthia Adkins
P:\Central Services\Public
Records\2014\Public records
request 2 corrected version -
Adkins.docx
2014-135 7/22/2014 7/29/2014 Pamela Greytak
I would like a pdf emailed to me
of my application packet from
July, 2006, including all letters of
recommendation. Thank you so
much!!
Application
packet
7/23/14 - AK emailed
requestor documents.
Complete.
2014-136 7/22/2014 N/A Walk in
Waterfront
Construction -
Vanver Brown
Any Permitting info on a dock at
3621 Evergreen Pt Rd
Requestor reviewed
permits-Complete
2014-137 6/12/2014 6/19/2014 Installments Doug Dicharry
All emails and letters from
Medina residents to any
member of the City Council, any
member of the Planning
Commission, City Manager, or
Director of Development
beginning January 1, 2014
through today regarding
proposed changes to the city's
Tree Code.
Property Addressed:
2014-138 7/30/2014 8/6/2014 Heija Nunn
PRR Logs for 2010, 2011, 2012,
2013 & 2014. Would especailly
like to see logs reflecting any
reasons for denial.
7/31/14 - KM emailed
requestor excel prr
logs. Complete.
ATTACHMENT 2
53
2014-139 7/31/2014 8/7/2014
Jill
Schmieder,Depar
tment of
Assessments -
500 Fourth Ave.,
Room 708
Seattle, WA
98104 206-
205-4437
B-13-010: Addition & remodel
of existing sfr, (Reviewed Aug
20 2013 JDAR) M-13-076:
Mechanical for addition/
alteration,
B-13-064: New sfr on vacant lot,
B-13-019: New sfr on vacant lot,
B-12-080 , D-12-011 covered
beach, dock, and mechanical for
NEW RES? (replaced the one
that was barged to Canada?)
Parcel 242504-9125 3655
Evergreen Pt Rd….new
residence?
MDF619618: City of Medina
letter: Demo of improvement
and construction of new single
family dwelling
B-14-028: Addition of 543 sf
addition over garage, B051310-
2768: Construction of a new
approximately 15,000 sq ft
single family residence.
B-13-004: New sfr,
B-14-018 Ceremonial teahouse
B-13-01 New Res
B-14-012 2nd floor add
B-12-049 New Res
B-12-081 Beach house
B-12-076 New Res
7/31/14 - Plans will be
pulled in sections.DG
emailed requestor
first section is ready.
ATTACHMENT 2
54
2014-140 7/29/2014
August 5th
2014 30 days
Danick Baron
SmartProcure,
LLC
1. Purchase order number or
equivalent
2. Purchase order date
3. Line item details
4. Line item quantity
5. Line item price
6. Vendor ID number, name,
address, contact person and
email address
2014-141
2014-142
2014-143
2014-144
2014-145
2014-146
ATTACHMENT 2
55
56
AGENDA ITEM 7.1f
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
August 11, 2014
To: Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: July 2014 Public Works Report
1. The underground contractor responsible for the new fire service line for the City Public Works
Shop Addition completed the 4-inch diameter fire service line installation. The paving sub-
contractor completed the trench patching and the shop yard paving following the
underground fire service installation.
The project was inspected by the Architect and the Public Works Director and a punch list was
prepared and submitted to the general contractor. Work on the punch list commenced and is
anticipated to be completed by mid-August.
2. The public works crew continued with: removal of blackberry bushes around the north pond
in Medina Park, restored the Medina Park sign located at the NE 12th parking lot, sprayed
blackberry bushes along Evergreen Point Road, NE 24th, 84th and 80th Ave NE, and continued
working on various maintenance items such as repainting of the overlook railing next to City
Hall and pressure washing of the City Hall building exterior.
Overlook rail pressure washing and painting
57
AGENDA ITEM 7.1f
The Park Board conducted the annual Park Beautification Day at Medina Park on July 19th
assisted by volunteers, the City Manager, and Public Works crew member, Ken Evjen. Cleanup
of the Park focused on weeding at 5-corners, tennis court fencing tie-downs, playground area
weeding, and tree well clean up.
Medina Park Beautification Day
Water treatment applications continue to be applied to the Medina Park ponds to control the
algae growth that appears each year in the ponds during warm weather. The treatment is
100% natural and not harmfull to plants, animals, or humans. The treatment works by
consuming excess nutrients (nitrogen and phosphorous) in the ponds. The clarity of the pond
water has improved, but floating matter is still present.
3. Kar-Vel Construction substantially completed the Bellevue Utilities waterline replacement
installations along Evergreen Point Road from NE 24th to the SR 520 Evergreen lid, NE 28th
Place, and NE 24th from Evergreen Point Road to 80th Ave NE.
58
AGENDA ITEM 7.1f
4. The City’s NE 28th Street overlay Contractor (Watson Asphalt)contracted with Kar-Vel
Construction to install new storm drains along the south side of NE 28th opposite the Three
Points Elementary School that is part of the City contract work. Kar-Vel Construction removed
the brush from the slope above the prior existing drainage ditch, laid the new storm drain
pipe sections and installed catch basins, completed the backfilling of the new drain, and
constructed a gravel shoulder.
New storm drain and gravel shoulder along south side of NE 28th
New storm drain and gravel shoulder along south side of NE 28th
Watson Asphalt will be overlaying NE 28th Street, 79th Ave NE from NE 24th to NE 28th, NE 26th
Street, and a portion of 77th Ave NE south of NE 22nd before school resumes.
SIGN UP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX!
Visit www.medina-wa.gov and click on E-Notice Program.
59
60
AGENDA ITEM 8.1
61
AGENDA ITEM 8.1
62
AGENDA ITEM 8.1
63
64
MEDINA, WASHINGTON
MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina MONDAY, JUNE 9, 2014
6:30 PM
MAYOR CITY MANAGER
MICHAEL LUIS MICHAEL SAUERWEIN
DEPUTY MAYOR CITY ATTORNEY DAVID LEE KARI SAND
COUNCIL MEMBERS CITY CLERK
PATRICK BOYD AIMEE KELLERMAN JAY DECKER JOHN MAFFEI
ALEX MORCOS CURT PRYDE MINUTES
EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL
Mayor Luis called the Executive Session to order in the Council Chambers at 5:32
p.m. for an estimated time of one hour.
Council Members Present: Boyd (in at 5:35 p.m.), Decker, Lee, Morcos, and Pryde
Council Members Absent: Maffei
Staff Present: Sand and Sauerwein
EXECUTIVE SESSION
Council met in Executive Session for an estimated time of one hour to discuss the
following:
RCW 42.30.110 (1)(g): To evaluate the qualifications of an applicant for public
employment or to review the performance of a public employee.
ACTION: No action was taken in Executive Session.
ADJOURNMENT
Mayor Luis adjourned the Executive Session to the regular meeting in the Council
Chambers at 6:10 p.m.
AGENDA ITEM 8.2
65
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Luis called the regular meeting of the Medina City Council to order in the Council
Chambers at 6:30 p.m.
Council Members Present: Boyd, Decker, Lee, Morcos, Pryde and Mayor Luis
Council Members Absent: Maffei
Staff Present: Sauerwein, Sand, Grumbach, Adams, Yourkoski, and
Kellerman
ACTION: Motion by Morcos second by Decker and carried by a 6:0 (Maffei absent) vote;
Council excused the absence of Council Member Maffei.
2. PLEDGE OF ALLEGIANCE
The Mayor led the Pledge.
3. APPROVAL OF MEETING AGENDA ACTION: Motion by Boyd second by Morcos and carried by a 6:0 (Maffei absent) vote; Council approved the meeting agenda as presented.
4. PRESENTATIONS
4.1 None.
5. PUBLIC COMMENT
Mayor Luis opened the public comment period at 6:31 p.m. and the following individuals addressed the Council:
• Cindy Adkins regarding Independent Towers cell tower application. She owns
property adjacent to Fairweather Park and said she will be greatly impacted by the project. She wanted to clear up rumors that WSDOT was “out of the cell leasing business”. She spoke with Robin Curl, WSDOT Property Management
Specialist, who said WSDOT is bound by state and federal law to accommodate wireless requests where feasible. Ms. Adkins noted that carriers were asked to
vacate and temporarily locate to other sites during the SR-520 construction and
she confirmed areas will be available once construction is completed. She also wanted to clear up the rumor that because the City has a lease with
Independent Towers, the City somehow has less standing. She wants the
applicant to provide full and complete information the same as all other building applicants and cited Article 26, paragraph D and E of the lease about liability.
She requested that the City Council support the City Manager and staff and fully
and faithfully enforce the building and zoning laws, as well as issue a statement to that effect – no favors. She also requested the City hold a town hall meeting,
so that all citizens can be involved and heard going forward.
AGENDA ITEM 8.2
66
• John Harris regarding lease with Independent Towers for the cell tower. He
expressed concerns about setting a precedence compelling the City to
accommodate additional cell towers and equipment at Fairweather Park. He also addressed concerns about the project’s impact on the values of homes,
radiated emissions and other hazards in close proximity of cell sites as well as
servicing of these sites at night between 1:00 a.m. and 4:00 a.m. He requested that the City engage an attorney with specific domain expertise in representing
the City interest with cellular carriers, encouraged the City to deem the application for the tower incomplete, and encouraged the City to explore terminating or buying out and terminating the cell tower lease.
• Sheree Wen regarding the phase one tree code, the analysis of the size of trees and according to Washington State Ecology guidance and policy trees should
be smaller, and commented on a study of surrounding cities and their mitigation
fees.
• David Yee regarding his previous request to Council to amend the tree code to
allow a tree to be removed when it is blocking a pre-existing driveway easement. He also commented on the cell site project and asked for Council to
keep an eye out for the proposed project and allow for more public input.
• Wilma Edmonds regarding Phase 1 tree code and moving forward with
proposed tree code Phase 2. She also was opposed to spending $30,000 to
hire additional help in Development Services.
• Miles Adam regarding sidewalks and asked Council to direct the Planning
Commission to conduct a study on how to ask citizens of Medina to keep their bushes, shrubs and plantings away from sidewalks.
• Donn Foreman regarding cost comparisons of the tree code and asked Council to consider $39,000 to be excessive and putting a maximum limit of $5,000 on
tree mitigation.
• Hao regarding the proposed tree code and the high cost of tree removal
mitigation.
Mayor Luis closed the public comment period at 6:59 p.m.
6. COUNCIL / BOARDS AND COMMISSIONS REPORTS
6.1 Mayor and Council Member Reports.
Mayor Luis commented on a Yahoo article about Washington being the best place in the country to earn a living. The picture used in the article was taken in Medina from
the new 520 lid. He also reported on the Points Mayor’s meeting and guest speaker
Julie Meredith, Project Manager for 520. The discussion included the starting process of negotiations for who will be responsible for paying for the maintenance of the lids.
The four Cities held the position that WSDOT should pay for maintenance of it. They will look at hiring outside help to get a contract with WSDOT for the maintenance of the lids. He also noted that he and Council Member Boyd attended the Eastside
Transportation meeting.
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6.2 Commissions, Boards, and Advisory Committee Reports.
a) Park Board Mid-Year Report.
Park Board Chair Miles Adam reported to Council that the Park Board has its full seven
member board for the first time in two years and thanked Council for their help in
recruiting members. He reported on the dedication of the new picnic shelter at Medina Park and gave Council an update on the Park Board mid-year report. Adam invited
Council to the Annual Park Beautification Day on Saturday, July 19, 2014.
Emergency Preparedness Committee Chair Kay Koelemay commended the City
Council Members that checked in on Sunday nights with their radios and learned how
to use them in case of a real emergency. She noted that the next Emergency Preparedness meeting is Tuesday, July 15, 2014 right before Medina Day and purpose
of meeting is to complete plan for Medina Days activities, which includes emergency
planning resources, representatives from the American Red Cross, CPR demonstration and participation, and several learning activities for kids.
7. CITY MANAGER’S REPORT
7.1 Department Directors: Police, Development Services, Finance, and Public Works.
Acting Police Chief Dan Yourkoski reported on the May police activity report and the corrections from what was provided in the initial agenda packets. The police as well as
the rest of City Hall will be hosting about 100 kids from Medina Elementary tomorrow.
He updated Council on the patrol officer vacancy and that we have an applicant that made it through the oral boards that is currently going through the background check
that may fill that position.
Development Services Director Robert Grumbach reported on PSE’s plan to replace
the transformer at their site south of the site. He then presented on noise and power
tool prohibition during extended hours and recommended waiting on this until after wrapping up on the tree code update. There was a consensus by the council agreeing
with this approach.
Director Grumbach then reported on the request regarding information on the wireless
communication tower at Fairweather Park. He briefed the council on the lease and the
permit process. He noted that written public comments would be forwarded to the hearing examiner and included in the record. He also briefed the council on the
comments about the lease and said the city attorney reviewed the issues raised and concluded the lease is in effect. He informed the council about the issue raised about SEPA and the lease and the city’s conclusion that the signing of the lease was exempt.
He noted the application on the tower does require SEPA and this is being included in the processing of the applications.
The Mayor inquired about the role of public comments in a permitting process. Grumbach clarified that public comments are for completing the record. It is intended
to identify specific issues and gave examples of what is a useful comment and what is
not. Councilmember Morcos inquired about the approval criteria and Grumbach provided a response. Councilmember Decker asked what influence the council has
AGENDA ITEM 8.2
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over the hearing examiner and Grumbach noted that through the city’s ordinances, the council as a body does not have influence on the hearing examiner’s decision.
Councilmember Morcos then inquired about having the tower moved to a place that might be less intrusive. Grumbach replied that was an issue regarding the terms of the
lease. He noted that would require negotiations with Independent Towers. Councilmember Pryde commented a problem is that the lease always expected difficulty with meeting zoning requirements such as the 500-foot setback. Grumbach
noted that variance and special use permits are common because there are only a few places where a 500-foot setback standard can be met. Councilmember Morcos then returned to his inquiry about moving the tower. He suggested moving the facility away
from the sports court and hide it under the WSDOT lid. Councilmember Pryde noted mitigation requirements. Councilmember Boyd commented on the measures taken to
mitigate for the facility and the goal of getting reliable revenue for the City.
Councilmember Morcos discussed making a motion about moving the facility, which the council discussed. Grumbach noted that the discussion to move seemed to focus on
hiding the equipment facility, but he noted the tower would continue to be visible and that seemed to be the focus of public concern.
ACTION: Motion Morcos second by Lee and carried by a 5:1 (Maffei absent) (Boyd
dissented) vote; Council authorized the City Manager to get in contact with Independent Towers to explore options to move the cell tower to a different
location.
Finance Director Nancy Adams reported on the May Finance report.
Public Works Director Joe Willis reported on pavement overlays and sidewalk improvements. Staff held an open house for the Evergreen Point Road sidewalk project
and 10 citizens attended. He also reported that the street crack seal project is
complete; Windsong is now mounted in the new picnic shelter at Medina Park, and updated Council on the SR-520 delays.
7.2 City Manager a) Noise and Garden Power Tools Briefing
8. CONSENT AGENDA ITEMS
ACTION: Motion by Morcos second by Pryde and carried by a 6:0 (Maffei absent) vote;
Council approved the meeting agenda as presented.
These items will be acted upon as a whole unless called upon by a Council Member.
8.1 Subject: Approved April 21, 2014 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Deputy City Clerk
AGENDA ITEM 8.2
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8.2 Subject: April 14, 2014 City Council Special and Regular Meeting Minutes Recommendation: Adopt.
Staff Contact: Aimee Kellerman, City Clerk
8.3 Subject: May, 2014 Check Register
Recommendation: Approve.
Staff Contact: Nancy Adams, Finance Director
8.4 Subject: King County Housing and Community Development Interlocal Agreement
Recommendation: Approve.
Result of Recommended Action: Action on this item will approve an Interlocal Agreement regarding the Community Development Block Grant Program and authorize
the Mayor to sign the Interlocal Agreement. Staff Contact: Michael Sauerwein, City Manager
8.5 Subject: Local Government Investment Pool (LGIP) Resolution
Recommendation: Adopt resolution.
Result of Recommended Action: Action on this Resolution will provide for the City of
Medina to continue to participate in the State of Washington Local Government Investment Pool (LGIP). Staff Contact: Nancy Adams, Finance Director
8.6 Subject: Award 2014 Asphalt Pavement Overlay and Evergreen Point Road Sidewalk
Improvement Project Recommendation: Approve.
Result of Recommended Action: Approval will award the 2014 asphalt pavement
overlay to Watson Asphalt Paving Company and the Evergreen Point Road Sidewalk
Improvement Project to Combined Construction, Inc. and authorize the Director of
Public Works to administer the projects. Staff Contact: Joe Willis, Public Works Director
9. PUBLIC HEARING ITEMS
9.1 Subject: 2015-2020 Six-Year Capital Improvement Plan (CIP) and Transportation
Improvement Program (TIP)
Recommendation: Review the 2015-2020 Six-Year CIP/TIP and take public testimony.
Result of Recommended Action: This item will be added to the July 14, 2014 regular
meeting for adoption of the plan. Staff Contact: Joe Willis, Public Works Director
Public Works Director Joe Willis gave a brief summary of the six-year plan which
includes street pavement overlays, storm drainage projects, sidewalk repairs, and park improvements.
AGENDA ITEM 8.2
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Mayor Luis opened the Public Hearing period at 8:19 p.m. The following individual addressed the Council:
• Wilma Edmonds commented on the sidewalk projects and asked Council to
consider completing the project on Evergreen Point Road.
Mayor Luis closed the Public Hearing period at 8:20 p.m. ACTION: Motion by Boyd second by Lee and carried by a 6:0 (Maffei absent) vote; Council directed staff to place the proposed 2015-2010 Capital Improvement Plan and
Transportation Improvement Plan on the Council’s July 14th agenda for final action.
10. OTHER BUSINESS ITEMS
10.1 Subject: Ordinance Repealing and Readopting the Medina Tree Code
Recommendation: Approve.
Result of Recommended Action: Action on this item will adopt the phase one tree
code updates with the changes incorporated from the May 12 council meeting. Staff Contact: Robert Grumbach, Development Services Director
Development Services Director Robert Grumbach gave a brief summary of the May
12th public hearing and of the proposed ordinance for adoption. He noted an error in the ordinance language regarding the definition of “Hazard Tree” to change TRAQ to
TRACE. Councilmember Pryde offered a motion to lower the hazard rating to 10, 11 and 12.
The City Attorney clarified that the current motion would need to fail before this motion
could be offered.
ACTION: Motion by Boyd second by Morcos and carried by a 4:2 (Maffei absent) (Morcos
and Pryde dissented) vote; Council approved ordinance repealing and re-adopting and amending the Medina Tree Code, adopting a list of suitable tree species, and
amending various other sections of the Medina Municipal Code pertaining to the
tree code, including the administrative correction given to Council regarding the definition of “Hazard Tree”.
10.2 Subject: Phase Two Tree Code Amendment Update Recommendation: Approve Phase Two, Schedule and Budget.
Result of Recommended Action: Approval will authorize the City Manager to move
forward on a process to develop proposed phase two tree code amendments and authorize the expenditure of up to $30,200 (add survey expenditures if desired) to
support the public outreach program and tree inventory.
Staff Contact: Robert Grumbach, Development Services Director
Development Services Director Robert Grumbach referenced the packet materials and
gave Council a brief summary of a proposed process for the second phase of updating the tree code, which will include public outreach, two workshops, Medina Days public
outreach booth, and tree canopy inventory. He discussed possible options for the tree
inventory.
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ACTION: Motion by Boyd second by Morcos and carried by a 6:0 (Maffei absent) vote; Council authorized the City Manager to move forward on a process to develop
proposed phase 2 tree code amendments and authorized the expenditure up to
$32,200 to support the public outreach program and tree inventory.
At this point Council Member Morcos proposed forming a small tree code committee
which will include Council Members, members of the public, and members of the Planning Commission to write a proposed tree code policy. Council Member Morcos,
Pryde, and Lee joined this committee.
10.3 Subject: Marijuana Businesses and Zoning Discussion
Recommendation: Discussion item only; direction on how to proceed required.
Result of Recommended Action: Action on this item will provide guidance on developing a zoning code amendment regarding marijuana businesses and cannabis
collective gardens.
Staff Contact: Robert Grumbach, Development Services Director
ACTION: Motion by Boyd second by Lee and carried by a 6:0 (Maffei absent) vote; Council
tabled this item to the July 14, 2014 City Council meeting.
10.4 Subject: Periodic Review of the Medina Comprehensive Plan and Public Participation
Plan
Recommendation: Discussion item on the update process and action on the public
participation plan.
Result of Recommended Action: Action on this item will provide guidance on moving forward with review and updates to the Medina Comprehensive Plan and adopt a public participation plan supporting this process. Staff Contact: Robert Grumbach, Development Services Director
Development Services Director Robert Grumbach gave a brief summary of the Medina
Comprehensive Plan which included a checklist from the Department of Commerce,
public participation program, and the GMA grant in which the City received $10,000 to support the mandated review.
ACTION: Motion by Lee second by Boyd and carried by a 6:0 (Maffei absent) vote; Council approved the public participation plan outlined in the June 9, 2014 Comprehensive
Plan Update – Public Participation Program Memorandum.
10.5 Subject: City Council Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff review upcoming meetings and
make necessary adjustments as needed. Staff Contact: Michael Sauerwein, City Manager
ACTION: Councilmember Boyd asked that the September 22, 2014 special meeting be
noticed appropriately so that Council if needed can take action on agenda items at that meeting.
AGENDA ITEM 8.2
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11. PUBLIC COMMENT
Mayor Luis opened the public comment period at 9:17 p.m. The following individuals
addressed the Council:
• Cindy Adkins thanked Council for hearing input on Independent Towers.
• Kay Koelemay commented on the vote of the Phase 1 Tree Code ordinance
and educating the citizens of Medina about trees and the process of making decisions.
• Wilma Edmonds commented on the newly formed tree code committee.
• Sheree Wen commented on the tree code and thanked Council for taking the
issue seriously and doing a comprehensive survey. Mayor Luis closed the public comment period at 9:22 p.m.
12. ADJOURNMENT
Motion by Decker second by Pryde; Council adjourned the regular meeting at 9:23 p.m.
__________________________ Michael Luis, Mayor
Attest:
_____________________________ Aimee Kellerman, City Clerk
AGENDA ITEM 8.2
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74
MEDINA, WASHINGTON
MEDINA CITY COUNCIL SPECIAL MEETING MINUTES
Fairweather Park, Parking Lot Evergreen Point Road / NE 32nd Street
5:30 PM – Tour (Open to the Public) Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina MONDAY, JUNE 23, 2014 6:30 PM
MAYOR CITY MANAGER MICHAEL LUIS MICHAEL SAUERWEIN
DEPUTY MAYOR CITY ATTORNEY
DAVID LEE KARI SAND COUNCIL MEMBERS CITY CLERK
PATRICK BOYD AIMEE KELLERMAN JAY DECKER
JOHN MAFFEI ALEX MORCOS CURT PRYDE
MINUTES
1. SPECIAL MEETING - CALL TO ORDER / ROLL CALL
The tour of the Fairweather Park and Independent cell tower site convened at Fairweather Park at 5:32 p.m.
Council Members Present: Boyd, Decker, Maffei, Morcos, Pryde and Mayor Luis
Council Members Absent: Lee
Staff Present: Sauerwein, Sand, Willis, Yourkoski, and Kellerman
2. SPECIAL MEETING ITEM
2.1 Subject: Tour of Fairweather Park Cell Tower Site at Fairweather Park.
Council and staff toured Fairweather Park cell tower site.
AGENDA ITEM 8.2
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EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL
Mayor Luis called the Executive Session to order in the Medina Council Chambers at 6:04 p.m.
Council Members Present: Boyd, Decker, Maffei, Morcos, Pryde and Mayor Luis
Council Members Absent: Lee
Staff Present: Sauerwein, Sand, and Kellerman
EXECUTIVE SESSION
Council met in Executive Session for an estimated time of twenty minutes to discuss the following:
RCW 42.30.110 (i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing
the agency litigation or potential litigation to which the agency, the governing body, or
a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency.
ACTION: There was no reportable action taken in Executive Session.
3. ADJOURN TO THE SPECIAL MEETING
Mayor Luis called the special meeting to order in the Medina Council Chambers at 6:30 p.m.
Council Members Present: Boyd, Decker, Maffei, Morcos, Pryde and Mayor Luis
Council Members Absent: Lee
Staff Present: Sauerwein, Sand, Grumbach, Adams, Willis, Yourkoski, and Kellerman
ACTION: Motion Decker second by Morcos; Council excused the absence of Deputy Mayor
Lee.
2.2 Subject: Washington State Department of Transportation (WSDOT) on Overlook Park.
Dave Becher, WSDOT SR 520 Floating Bridge and Landings Project Director reported back to Council regarding ViewPoint Trail project, which includes the floating bridge
and landings phase overview and history of Eastside Pedestrian Overlook: Final Design. Council and staff were invited to come for another tour of the project.
2.3 Subject: Fairweather Park Cell Tower Lease.
Development Services Director Robert Grumbach reported back to Council on staff’s
contact with Independent Towers regarding the lease at Fairweather Park. Independent Towers is open to amending the lease to address neighbors’ concerns.
AGENDA ITEM 8.2
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2.4 Subject: Tree Code Committee Update.
Councilmember Morcos reported on the Medina Tree Code Committee that will help
Robert Grumbach with the study of the phase 2 tree code. The committee is
composed of six members, Alex Morcos, David Lee, and Curt Pryde from the City Council; Randy Reeves and Shawn Schubring from the Planning Commission, and
resident Bob Rudolph. The committee meets on Wednesday and has had two meeting to date. The purpose of the meetings is to review the vision statement and try to summarize the tree code to make it easier for the citizens to understand during the
public outreach program.
Grumbach noted that the first workshop/open house is scheduled for July 15, 2014.
There will be a booth at Medina Days and a questionnaire will be posted online on the
City’s website and will be handed out at the booth.
ACTION: Councilmember Boyd requested that Medina Days Fireworks Budget be added to
the July agenda.
Councilmember Maffei requested a policy regarding special events permits and
charging overtime for use of Medina Police Officers for special events.
ADJOURNMENT
Motion by Morcos second by Boyd; Council adjourned the special meeting at 7:47 p.m.
__________________________
Michael Luis, Mayor
Attest:
_____________________________
Aimee Kellerman, City Clerk
AGENDA ITEM 8.2
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78
MEDINA, WASHINGTON
MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina MONDAY, JULY 14, 2014
6:30 PM
MAYOR CITY MANAGER
MICHAEL LUIS MICHAEL SAUERWEIN
DEPUTY MAYOR CITY ATTORNEY DAVID LEE KARI SAND
COUNCIL MEMBERS CITY CLERK
PATRICK BOYD AIMEE KELLERMAN JAY DECKER JOHN MAFFEI
ALEX MORCOS CURT PRYDE MINUTES
EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL
Mayor Luis called the Executive Session to order in the Medina Council Chambers at
5:30 p.m.
Council Members Present: Boyd, Decker, Lee, Maffei, Morcos, and Pryde
Council Members Absent: None
Staff Present: Sauerwein, Sand, Grumbach, and Kellerman
EXECUTIVE SESSION
Council met in Executive Session for an estimated time of one hour to discuss the
following:
RCW 42.30.110 (i) To discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or
a member acting in an official capacity is, or is likely to become, a party, when public
knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency.
ACTION: No action was taken in Executive Session.
AGENDA ITEM 8.2
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ADJOURNMENT
Mayor Luis adjourned the Executive Session to the Regular meeting in the Medina
Council Chambers at 6:24 p.m.
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Luis called the regular meeting to order in the Medina Council Chambers at 6:30 p.m.
Council Members Present: Boyd, Decker, Lee, Maffei, Morcos, and Pryde
Council Members Absent: None
Staff Present: Sauerwein, Sand, Grumbach, Adams, Willis, Yourkoski, and Kellerman
2. PLEDGE OF ALLEGIANCE
The Mayor led the Pledge. 3. APPROVAL OF MEETING AGENDA
ACTION: Motion Boyd second Maffei and carried by a 7:0 vote; Council approved the
Consent Agenda as presented with the exception of Agenda Items 8.4, 8.6., 8.7
and 8.9 which were pulled for separate discussion.
4. PRESENTATIONS
4.1 None.
5. PUBLIC COMMENT
Mayor Luis opened the public comment period at 6:33 p.m. and the following individuals will address the Council:
• Cindy Adkins regarding the June 9, 2014 Special and Regular meeting and
June 23, 2014 Special meeting Minutes and when they will be available. She
thanked Council Member Morcos for giving instructions to City staff to go back to Independent Towers and try to negotiate a termination of the lease or other
less intrusive options. She also updated Council on her conversation with staff regarding a possible SEPA appeal.
• Doug Dicharry regarding the Medina Tree Code and expressed his
appreciation that Council reached a consensus at the last study session, hours of work by the tree committee and director of development. He asked Council
to keep an eye on the big picture and proceed with caution.
• John Harris regarding Independent Towers cell site and complimented staff on
outreach program for residents on the tree issue.
• Miles Adam regarding public safety on sidewalks and how to ask neighbors to
address overgrowth on sidewalks.
AGENDA ITEM 8.2
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• Kay Koelemay Dicharry commended Council on the successful recruitment of
the new Medina Police Chief Stephen Burns. She also commented on Phase 2
of the Medina Tree Code and complimented staff on the postcard that went out to residents which seems to be generating interest and the well-developed
webpage.
Mayor Luis closed the public comment period at 6:49 p.m. 6. COUNCIL / BOARDS AND COMMISSIONS REPORTS
6.1 Mayor and Council Member Reports.
Deputy Mayor David Lee attended an all-day Eastside Transportation Partnership Retreat. Discussion included vision and strategy going forward and advocacy versus
disseminator of information.
Councilmember Morcos reported that the Tree Code Committee has held five meetings about 90 minutes per meeting. The committee has no intention to make
suggestions before hearing from the public. They will collect information from the director of development services when all response from the questionnaire has been received. The next meeting has been tentatively scheduled for mid-August.
Councilmember Maffei inquired on who wrote questions for questionnaire and Grumbach reported that formulation of the questions involved several consultants and
himself. Councilmember Maffei noted that there was not anything on the form identifying the responder on the questionnaire and there were concerns of people filling out the questionnaire several times.
Grumbach also noted that as of today, he has received about 100 to 110 responses to the questionnaire both online and in person.
6.2 Commissions, Boards, and Advisory Committee Reports.
Emergency Preparedness Committee Chair Kay Koelemay reported that the next
meeting is tomorrow, July 15 at 7:00 p.m. following the tree code workshop/open house. Clyde Hill Council Member Marianne Klaas and other members of the Clyde Hill community who has expressed interest in Emergency Preparedness will be
attending the meeting. They will be exchanging ideas on how they can work collaboratively in preparedness planning and the Points Communities as a whole.
7. CITY MANAGER’S REPORT
7.1 Department Directors: Police, Development Services, Finance, and Public Works.
City Manager Michael Sauerwein introduced new Chief Police Stephen Burns to Council and attendees. Steve will be joining City staff on September 2, 2014.
AGENDA ITEM 8.2
81
Acting Police Chief Dan Yourkoski reported that a suspect from a previous burglary has been apprehended in Chicago and sent back to Florida for warrants. This was due
to the help with the camera system. He also reported that the City will begin
recruitment again to fill the patrol officer vacancy.
Director of Development Services Robert Grumbach highlighted his report including
the July 16 hearing date on the Independent Towers applications. He briefed the council on the affects a SEPA appeal might have on the hearing schedule. He also
reported, along with the city manager, that the City contacted Independent Towers
regarding the lease and they are open to amending the lease; however, they are not open to ending the lease. They plan to continue moving forward with their applications
regardless of any discussions on amending the lease. Grumbach answered questions about the hearing process should a SEPA appeal be filed.
Grumbach also announced the July 15, 2014 open house/ workshop for the Medina
Tree Code Update outreach from 4:00 p.m. to 7:00 p.m. He presented some board designs that will be included at the workshop.
Council Member Maffei requested a policy that staff reach out to residents first prior to trimming trees and bushes in the public right-of-way. Council directed staff to do more
outreach to educate residents on keeping the public right-of-way clear.
Finance Director Nancy Adams reported that homes sales in Medina were $44M
during the month the June, which will bring in $220,000 of Capital Revenue in July. She directed Council to page 25 in the agenda packet where included a quarterly cash flow fund balance for them to review. She then reported on the audit at City Hall. The
Washington State Auditor’s Office scheduled the 2013 Audit to begin on July 22, 2014 and they will be here for two weeks.
Public Works Director Joe Willis reported back on the hedge issue and how he
handles enforcement. The City has an ordinance that says owners are required to maintain their frontage; however, he usually leaves his business card or a letter for the
owners to call him. He also reported that the fire services have been installed at the new Public Works shop addition and they have paved the yard. He also noted that there are new crosswalk flags at 12th and 84th.
Councilmember Maffei noted that new buoys were put in place at Fairweather Bay and
now they are gone. He inquired about posting a sign at Lake Lane dock that either
says “No Speeding/No Wake Zone”.
7.2 City Manager
City Manager Michael Sauerwein reported on the Special Events ordinance up for discussion and voting on Other Business. Council discussed options for collections for
citizens not pulling permits. Medina Days finances, gave break down of expenses,
develop city policies in how funds are spent. Councilmember Boyd requested another WSDOT presentation with regards to landscaping and trash pick-up at the 520 lid.
AGENDA ITEM 8.2
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8. CONSENT AGENDA ITEMS
ACTION: Motion by Boyd second by Pryde and carried by a 7:0 vote; Council approved
Consent Agenda items 8.1 through 8.5 with the exception of, 8.6, 8.7, and 8.9 which were pulled for a separate discussion.
These items will be acted upon as a whole unless called upon by a Council Member.
8.1 Subject: Approved May 19, 2014 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Deputy City Clerk
8.2 Subject: Approved May 27, 2014 Planning Commission Meeting Minutes
Recommendation: Receive and file. Staff Contact: Donna Goodman, Development Services Coordinator
8.3 Subject: June, 2014 Check Register
Recommendation: Approve.
Staff Contact: Nancy Adams, Finance Director
8.4 Subject: 2015-2020 Six-Year Capital Improvement Projects and Transportation
Improvement Program (CIP/TIP) Recommendation: Adopt.
Result of Recommended Action: Action on this item will approve the plan.
Staff Contact: Joe Willis, Public Works Director
8.5 Subject: ARCH 2014 Out of Cycle Trust Fund Recommendation and Authorizing the
ARCH Administrating Agency to Execute Related Funding Documents
Recommendation: Adopt Resolution.
Result of Recommended Action: Adoption of this resolution will approve funding for
King County Housing Authority and authorize the ARCH administrating agency to
execute related funding documents.
Staff Contact: Michael Sauerwein, City Manager
8.6 Subject: Points Cities Interlocal Agreement – Channelization and Re-Striping
Recommendation: Approve.
Result of Recommended Action: Approval will authorize City staff to complete the
84th Avenue Project which includes the “Channelization Plan” that addresses concerns
about ingress and egress from local streets near Medina Circle and Hawthorne Court and re-striping of 84th Avenue NE, NE 28th Street, and Points Drive NE. Washington
State Department of Transportation (WSDOT) has tentatively agreed to reimburse the
City of Medina, Clyde Hill, and the Town of Hunts Point if we do the channelization and re-striping work ourselves.
Staff Contact: Michael Sauerwein, City Manager
ACTION: Council Member Boyd discussed the re-striping of 84th Avenue and the possibility of a traffic study on 84th Avenue, the roundabout to 520, and the bus stop impact.
Council did not approve the Points Cities Interlocal agreement at this time.
AGENDA ITEM 8.2
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8.7 Subject: The Connections Group Contract
Recommendation: Approve.
Result of Recommended Action: Approval will authorize the City Manager to enter into a contract agreement with the Connections Group for public relations services for
the City of Medina in an amount not to exceed $35,000.00.
Staff Contact: Michael Sauerwein, City Manager
Council and staff had a brief discussion on cost of contract and scope of work. City Manager
Michael Sauerwein noted that the “not to exceed amount” was an estimate and did not expect
to utilize the full amount as the contract is only through the end of the year.
ACTION: Motion by Morcos second by Boyd and carried by a 7:0 vote; Council approved the
Connections Group contract.
8.8 Subject: Planning Commission Confirmation
Recommendation: Re-appoint Randy Reeves to the Planning Commission, Position
No. 3.
Result of Recommended Action: Action on this item will re-appoint incumbent
Randy Reeves to Position No. 3 on the Planning Commission. The term of this
position is four years; beginning on July 1, 2014 and will expire on June 30, 2018. If re-appointed, Mr. Reeves will be able to attend the next Planning Commission meeting set for Tuesday, July 22, 2014.
Staff Contact: Aimee Kellerman, City Clerk
8.9 Subject: Planning Commission Confirmation
Recommendation: Re-appoint Jennifer Garone to the Planning Commission, Position
No. 7.
Result of Recommended Action: Action on this item will re-appoint incumbent Jennifer Garone to Position No. 7 on the Planning Commission. The term of this position is four years; beginning on July 1, 2014 and expires on June 30, 2018. If
re-appointed, Ms. Garone will be able to attend the next Planning Commission meeting set for Tuesday, July 22, 2014. Staff Contact: Aimee Kellerman, City Clerk
The Mayor presented his recommendation and reasons for reappointing Jennifer Garone.
ACTION: Motion by Pryde second by Decker to appoint Mark Nelson to Planning
Commission Position No. 7 and carried by a 4:3 (Lee, Morcos, and Mayor Luis
dissented) vote; Council appointed Mark Nelson to Position No. 7 on the Planning Commission.
Councilmember Maffei requested to add a discussion to Other Business of potentially changing the operation of the Personnel Committee.
9. PUBLIC HEARING ITEMS
9.1 None.
AGENDA ITEM 8.2
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10. OTHER BUSINESS ITEMS
ADDED AGENDA ITEM
Personnel Committee Discussion
Councilmember Maffei commented on the challenges of the process of the personnel committee and stated that everyone should have the opportunity to sit in on these interviews and have input. He suggested that interviews should be open public meetings and then any of
the Councilmembers can attend and be involved.
Councilmember Boyd asked the city attorney if the vote they took was to affirm or not affirm.
City Attorney Kari Sand clarified that they confirmed the Mayor’s recommendation and that the Municipal Code gives the Mayor the power of appointment.
By consensus amongst the Council, the personnel committee interviews will be noticed as public meetings and anyone can attend. The Mayor will still make a recommendation to
Council to be voted on.
10.1 Subject: Marijuana Businesses and Zoning Discussion
Recommendation: Discussion item only; direction on how to proceed required.
Result of Recommended Action: Action on this item will provide guidance on developing a zoning code amendment regarding marijuana businesses and cannabis
collective gardens.
Staff Contact: Robert Grumbach, Development Services Director
Development Services Director Robert Grumbach reported back to Council regarding
marijuana businesses and whether our zoning code allows for medical marijuana businesses to be allowed in the City. Analysis shows an argument could be made on allowing these in the
SR-30 zoning or home businesses. Grumbach directed Council to the staff report for possible
options and guidance on possible approaches to amending the zoning code.
ACTION: By consensus Council directed staff to move forward with Option B - Prepare and
ordinance amending the zoning code that prohibits marijuana businesses in all zoning districts. This might be expanded to include prohibiting medical cannabis collective gardens as well.
10.2 Subject: An Ordinance Related to Special Events Permits and Specifically Amending Section 9.40.010 and Adding Section 9.40.145 of the Medina Municipal Code
Recommendation: Adopt Ordinance. Result of Recommended Action: Adoption of this ordinance amend section 9.40.010
and add a new section 9.40.145 of the Medina Municipal Code related to special
events permits. Staff Contact: Michael Sauerwein, City Manager
ACTION: Motion by Maffei second by Boyd and carried by a 7:0 vote; Council adopted an
ordinance related to special events permits and specifically amending Section 9.40.101 and adding Section 9.40.145 of the Medina Municipal Code with the
addition that we will recover attorney’s and any collections fees for failure to pay.
AGENDA ITEM 8.2
85
10.3 Subject: City Council Calendar Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff review upcoming meetings and
make necessary adjustments as needed. Staff Contact: Michael Sauerwein, City Manager
Council cancelled the August 25, 2014 study session.
11. PUBLIC COMMENT
Mayor Luis opened the public comment period at 9:44 p.m. The following individuals addressed the Council:
• John Harris encouraged the Council to embrace the Comprehensive Plan
which specifically calls for Fairweather Park and Nature Preserve to be
maintained in a natural state. He also commented that it should not be viewed as a source of revenue to be leased out to a for-profit company. He noted that
the lease the previous City Manager signed is for Independent Tower’s exclusive use of the property that they have leased and they have the right to build a fence around the property. He is supportive of working with T-Mobile
and finding other opportunities to co-locate with other facilities.
• Cindy Adkins clarified to the Council that the situation with the cell tower at
Fairweather Park was because the City contracted with Independent Towers instead of T-Mobile. She said the City negotiated terms on an agreement with
T-Mobile in 2010, but ended up giving the contract to Independent Towers.
She believes this should be investigated. Ms. Adkins also commented on the permit hearings coming up and about concerns with the hearing procedures. She also stated she arranged a meeting with a WSDOT team of engineers and
former CEO of US West Cellular and thought they were meeting to negotiate an alternative location (for the cell tower). The engineers walked around the
520 lid and found numerous areas that would work for T-Mobile and
Independent Towers rejected them all. She believes Verizon withdrew from the application; possibly, because they could not submit a new needs letter
without perjuring themselves.
• Wilma Edmonds regarding long discussion on 84th Street going into Medina
Circle and the request for a traffic study. Would like to see the traffic study
begin when school starts. She was concerned that Council is jumping on the traffic study too soon.
Mayor Luis closed the public comment period at 9:51 p.m.
12. ADJOURNMENT
Motion by Boyd second by Lee; Council adjourned the regular meeting at 9:52 p.m.
__________________________
Michael Luis, Mayor Attest:
_____________________________ Aimee Kellerman, City Clerk
AGENDA ITEM 8.2
86
MEDINA, WASHINGTON
MEDINA CITY COUNCIL SPECIAL MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina MONDAY, JULY 28, 2014 6:30 PM
MAYOR CITY MANAGER MICHAEL LUIS MICHAEL SAUERWEIN
DEPUTY MAYOR CITY ATTORNEY
DAVID LEE KARI SAND COUNCIL MEMBERS CITY CLERK
PATRICK BOYD AIMEE KELLERMAN JAY DECKER
JOHN MAFFEI ALEX MORCOS CURT PRYDE
MINUTES
1. SPECIAL MEETING - CALL TO ORDER / ROLL CALL
Deputy Mayor Lee called the special meeting of the Medina City Council to order in the
Council Chambers at 6:33 p.m.
Council Members Present: Boyd, Decker, Lee, Maffei, Morcos, and Mayor Luis (in at
6:34 p.m.)
Council Members Absent: Pryde
Staff Present: Sauerwein, Adams, and Kellerman
ACTION: Motion by Morcos second by Maffei; Council excused the absence of Council
Member Pryde.
2. SPECIAL MEETING ITEM
2.1 Subject: City Government Finance 101
Finance Director Nancy Adams presented on City Government Finance 101. Discussion
included:
• Government Finance
• Funds – What are they?
• Key Elements of City Finance
• Internal Controls and the Elected Role
• SAO – Washington State Auditor’s Office
• Local Regulation
• GASB – Governmental Accounting Standards Board
• GAO Government Accountability Office
• AICPA – American Institute of Certified Public Accountants
AGENDA ITEM 8.2
87
• GFOA Government Financial Officers Association
• Government Accounting Acronyms – Terminology frequently used
• Terms – Municipal Government Finance
• Private Sector and Government Public Sector Different Objectives
• Other Differences
• What is a Fund?
• City of Medina – Fund Types
• Fund Balance Financing Resources/Uses
• 2014 Comparative Summary by Fund
• Historical View of General Fund Balances, 2003-2014
• Special Revenue Funds
• “Reserved” Revenue (Restricted and Committed)
• “Unreserved” Revenue (Assigned and Unassigned)
• Budgeting
• Financial Reporting
• Oversight Internal Control
• Essential Elements of Internal Control
• Internal Controls Implementation
• Elected Officials – Know Your Role
2.2 Subject: Evergreen Point Road/Walkable Medina
City Manager Michael Sauerwein briefed Council on next steps and plans to hold an open house in October. There was discussion to put a $50,000 placeholder in the 2015 budget to
hire an engineering firm to do the scoping for us.
Councilmember Maffei addressed concerns of holding an open house before Council has a
scope of what we are interested in doing and the possibility that there may be expectations that
more will be done than less for this project.
Mayor Luis commented that the focus of the open house would be more bigger picture and
have people come in and tell us what it is like to walk in Medina and what their expectations would be for this project.
This item will be added to the future agenda for discussion at a different meeting.
3. ADJOURNMENT
Motion by Maffei second by Morcos; Council adjourned the regular meeting at 7:59 p.m.
__________________________
Michael Luis, Mayor
Attest:
_____________________________
Aimee Kellerman, City Clerk
AGENDA ITEM 8.2
88
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AGENDA ITEM 8.3
94
2014 Comparative Summary by Fund
Adopted 2014 Budget
Beg/End Balances updated 12/31/13
2014
2011 2012 2013 2013 Adopted
DESCRIPTION Actual Actual Budget Actual Budget
GENERAL FUND
BEGINNING FUND BALANCE 1,535,673$ 1,771,945$ 2,061,921$ 2,061,921$ 2,736,012$
REVENUES 5,078,424 5,345,499 5,122,519 5,708,443 5,321,775
OPERATING TRANSFERS-IN - - - - -
EXPENDITURES 4,597,152 4,965,523 5,236,157 5,071,863 5,308,237
OPERATING TRANSFERS-OUT 245,000 90,000 - - -
ENDING FUND BALANCE 1,771,945$ 2,061,921$ 1,948,283$ 2,736,012$ 2,749,549$
STREET FUND
BEGINNING FUND BALANCE 131,255$ 88,334$ 99,483$ 99,483$ 47,129$
REVENUES 112,320 90,447 197,901 190,536 113,000
OPERATING TRANSFERS-IN 245,000 290,000 110,000 110,000 270,000
EXPENDITURES 400,241 369,298 383,419 352,890 339,613
OPERATING TRANSFERS-OUT - - - - -
ENDING FUND BALANCE 88,334$ 99,483$ 23,965$ 47,129$ 90,516$
TREE FUND
BEGINNING FUND BALANCE 24,674$ 27,456$ 35,856$ 35,856$ 69,356$
REVENUES 4,488 8,400 - 33,500 -
OPERATING TRANSFERS-IN - - - - -
EXPENDITURES 1,705 - - - -
OPERATING TRANSFERS-OUT - - - - -
ENDING FUND BALANCE 27,456$ 35,856$ 35,856$ 69,356$ 69,356$
CAPITAL PROJECTS FUND
BEGINNING FUND BALANCE 1,561,782$ 404,028$ 146,232$ 146,232$ 731,297$
REVENUES 940,392 574,488 937,460 951,106 815,173
OPERATING TRANSFERS-IN 210,696 - 200,000 200,000 -
EXPENDITURES 2,298,146 632,284 1,128,045 456,041 957,173
OPERATING TRANSFERS-OUT - 200,000 110,000 110,000 270,000
ENDING FUND BALANCE 404,028$ 146,232$ 45,647$ 731,297$ 319,297$
CAPITAL FUND RESERVE
BEGINNING FUND BALANCE 2,276,380$ 2,076,380$ 2,076,380$ 2,076,380$ 1,878,602$
REVENUES -$ -$ -$ 2,222$ -$
OPERATING TRANSFERS-OUT 200,000$ -$ 200,000$ 200,000$ -$
ENDING FUND BALANCE 2,076,380$ 2,076,380$ 1,876,380$ 1,878,602$ 1,878,602$
TOTAL ALL FUNDS BUDGET
BEGINNING FUND BALANCE 5,529,764$ 4,368,143$ 4,419,872$ 4,419,872$ 5,462,396$
REVENUES 6,135,624 6,018,834 6,257,880 6,984,643 6,249,948
OPERATING TRANSFERS-IN 455,696 290,000 110,000 310,000 270,000
EXPENDITURES 7,297,244 5,967,105 6,747,621 5,942,120 6,605,025
OPERATING TRANSFERS-OUT 445,000 290,000 310,000 310,000 270,000
ENDING FUND BALANCE 4,368,143$ 4,419,872$ 3,730,131$ 5,462,396$ 5,107,319$
ATTACHMENT 1
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ATTACHMENT 2
97
Budget 2015 ATTACHMENT 3
2015 Budget Calendar
City of Medina, Washington
Statutory Planned/Actual
Dates Dates 2015 Budget Process
July 31, 2014 July 14, 2014 Council holds Public Hearing on Capital Improvement
Plan
July 31, 2014 July 14, 2014 Council approves Capital Improvement Plan
Sept. 8, 2014 Aug. 8, 2014 Department Directors begin preparing 2015 Budget
Requests.
No legal
requirement
Aug. 11, 2014 Council holds Preliminary Public Hearing to gather input
on 2015 Budget
Sept. 22, 2014 Aug. 21, 2014 Department Directors 2015 Budget requests submitted to Finance Director/City Clerk. RCW 35.33.031 and
RCW 35A.33.030.
Oct. 1, 2014
Sept. 4, 2014
2015 Preliminary Budget estimates are presented to the
City Manager by Department for modification, revision or addition. RCW 35.33.031 and RCW 35A.33.030.
Oct.6, 2014 Sept. 8, 2014 City Manager provides City Council with 2014 Revenue projections for the current year. City Manager provides
a 2015 Preliminary Budget showing 2015 Revenue and
Expenditures by Department.
No legal requirement Sept. 22, 2014 City Council holds a study session on 2015 Preliminary Budget.
Nov. 4, 2014 Oct. 13, 2014 City Manager files 2015 Updated Preliminary Budget & Budget Message with the City Clerk and the City
Council.
Prior to
November 30, 2014
Oct. 13, 2014 City Council holds Public Hearing on 2015 Preliminary
Budget
No legal
requirement
Oct. 27, 2014
Council holds a work session on 2015 Proposed Final
Budget
No later than
Nov 1, though Nov. 15, 2014
Nov. 1 through
Nov. 15, 2014
City Clerk publishes notice of filing of 2015 Preliminary
Budget and publishes notice of public hearing on final budget once a week for two consecutive weeks.
Nov. 18, 2014 Nov. 11, 2014 Copies of 2015 proposed final budget are made available to the public at the Regular City Council
meeting.
Dec. 1, 2014 Nov. 11, 2014 Council holds final public hearing and sets the 2015
Property Tax Levy to certify property tax levy to King County Assessor's Office
Dec. 31, 2014 Nov. 11, 2014 Council adopts Final 2015 Budget at the Regular Monthly City Council meeting.
After Adoption After Adoption Copies of 2015 Final Budget are filed with the
Washington State Auditor’s Office, MRSC and AWC.
98
100
{KNE1177788.DOCX;1/00019.900000/
}
INTERLOCAL AGREEMENT REGARDING
CHANNELIZATION PLAN FOR
84TH AVENUE NE AND NE 28TH STREET/POINTS DRIVE NE
THIS AGREEMENT is hereby executed this _______ day of _________, 2014, by and
between the City of Clyde Hill (“Clyde Hill”), the Town of Hunts Point (“Hunts Point”), the City
of Medina (“Medina”), and the Washington State Department of Transportation (“WSDOT”),
collectively referred to hereinafter as the “Parties.”
WHEREAS, Clyde Hill, Hunts Point, and WSDOT previously executed a Letter of
Expectation regarding Lane Marking on Points Drive NE/NE 28th Street (“Points Drive”) in the
summer of 2001 whereby WSDOT agreed to re-stripe and revise signing on Point Drive NE,
which eliminated city on-street parking on Points Drive between 84th Avenue NE and 86th
Avenue NE; and
WHEREAS, due to the SR 520 construction, modification to the 84th Avenue on-ramp
to SR 520 will take place, including a new roundabout design and a half-diamond on-ramp
configuration will be installed; and
WHEREAS, due to these modifications to the on-ramp, the roads leading to the 84th
Avenue/Points Drive intersection will be modified, including Points Drive and 84th Avenue NE;
and
WHEREAS, WSDOT, as set forth more fully herein, agrees to pay for the re-striping of
Points Drive and 84th Avenue NE leading to the revised 84th Avenue intersection if Clyde Hill,
Hunts Point, and Medina agree to a channelization plan for Points Drive and 84th Avenue NE;
and
WHEREAS, Clyde Hill and Hunts Point share jurisdiction of Points Drive leading up to
the 84th Avenue NE intersection and desire to work together to address the concerns of both
communities, including access to Hunts Point and access to the Hawthorne Court and 86th
Avenue neighborhoods located in Clyde Hill as well as vehicle queuing and congestion along
Points Drive and 84th Avenue NE to access SR 520; and
WHEREAS, Clyde Hill and Medina share jurisdiction of 84th Avenue NE leading up to
the 84th Avenue NE/Points Drive intersection and desire to work together to address the
concerns of both communities, including access to Medina Circle located in Medina and vehicle
queuing and congestion along Points Drive and 84th Avenue NE to access SR 520; and
WHEREAS, this Agreement is intended to establish a channelization plan that Medina
will implement and WSDOT will pay for and the rights of each respective local jurisdiction to
modify the channelization and striping in the future;
NOW, THEREFORE, the Parties mutually agree as follows:
ATTACHMENT 1
101
{KNE1177788.DOCX;1/00019.900000/
}
KNE1056603.DOCX;1\00019.900000\
1. Purpose. The purpose of this Agreement is to establish a channelization plan for Points
Drive and 84th Avenue NE, to be constructed and implemented during the SR 520 construction
by Medina and reimbursed by WSDOT and to establish the rights of each respective local
jurisdiction to modify the channelization plan and striping in the future.
2. Channelization Plan Established. Clyde Hill and Hunts Point hereby agree to the
channelization plan of Points Drive attached hereto as Exhibit A, incorporated by this reference
as if set forth in full. Clyde Hill and Medina hereby agree to the channelization plan of 84th
Avenue NE attached hereto as Exhibit B, incorporated by this reference as if set forth in full.
3. Medina’s Re-striping Obligations. Medina shall implement both channelization plans
attached hereto as Exhibits A and B as early as possible following the completion of the
intersection modification at 84th Avenue NE and Points Drive. WSDOT will keep Medina,
Clyde Hill, and Hunts Point apprised of when the intersection modification will occur and shall
be responsible for scheduling completion of this work. Medina shall be responsible for
observing and following all state law bidding requirements in advertising and awarding the
contracts to have the channelization work completed and shall be responsible for managing such
work.
4. WSDOT’s Reimbursement Obligations. WSDOT shall reimburse Medina for all work
related to implementation of the channelization plans attached hereto as Exhibits A and B.
WSDOT shall reimburse Medina within 30 days following receipt of invoices from Medina.
5. Further Evaluation of Channelization/Re-Channelization. If in the future any of the
local jurisdictions determine that the channelization plans in Exhibits A and B, as implemented,
are problematic for any reason, the local jurisdictions agree to engage in discussions regarding
re-channelization of Points Drive and/or 84th Avenue NE to address the issues of the concerned
jurisdiction. If following the discussions, the concerned jurisdiction determines, in its sole
discretion, that any re-channelization work is required to address the problems encountered,
including re-striping or new signage, the concerned jurisdiction reserves the right to modify the
channelization agreed upon in Exhibit A or B within its corporate boundaries at its own cost.
WSDOT shall bear no further costs for re-channelization after channelization in accordance with
Exhibits A and B have been completed.
6. General Provisions. No separate legal or administrative entity shall be created by this
Agreement. The City Administrator for Clyde Hill, the Mayor for Hunts Point, and the City
Manager for Medina shall act as administrators of this Agreement. This Agreement shall be
recorded with the King County Recorder’s Office or listed on each Party’s website. This
Agreement constitutes the entire agreement and understanding between the Parties concerning
the subject matter herein and shall supersede all prior agreements, oral or otherwise. No
modification or amendment of this Agreement shall be valid or effective unless evidenced by a
writing signed by all Parties.
ATTACHMENT 1
102
{KNE1177788.DOCX;1/00019.900000/
}
KNE1056603.DOCX;1\00019.900000\
CITY OF CLYDE HILL
By
Its
Date
TOWN OF HUNTS POINT
By
Its
Date
CITY OF MEDINA
By
Its
Date
WSDOT
By
Its
Date
ATTACHMENT 1
103
{KNE1177788.DOCX;1/00019.900000/
}
KNE1056603.DOCX;1\00019.900000\
EXHIBIT A/B
ATTACHMENT 1
104
EXHIBITS A/B
105
ATTACHMENT 2
106
ATTACHMENT 2
107
ATTACHMENT 2
108
ATTACHMENT 3
109
ATTACHMENT 3
110
ATTACHMENT 3
111
ATTACHMENT 3
112
ATTACHMENT 3
113
ATTACHMENT 3
114
ATTACHMENT 4
115
ATTACHMENT 4
116
ATTACHMENT 4
117
ATTACHMENT 4
118
Original scale = 1:17,500 @ 8.5" x11" layout. Please scaleaccordingly.
Data Sources:City of Medina, The WatershedCompany, USDA 2013.
All features depicted on this mapare approximate. They have notbeen formally delineated orsurveyed and are intended forplanning purposes only. Additionalsite-specific evaluation may beneeded to confirm/ verifyinformation shown on this map.
CITY OF MEDINATREE CANOPYASSESSMENTYarrowPointHuntsPoint
Clyde Hill
LakeWashington
FairweatherBay CozyCove
MeydenbauerBay
Bellevue
92NDAVE
NE
L
A
K
E
WASHINGTONBLVDNE
NE 24TH ST
NE
1
S
T
S
T
NE 8TH ST
SR-520
NE 14THST
MAP 1
Overview Map
OHWM
City Boundary
Parcels (white)
Ü
0 0.2 0.40.1
Miles
121
Original scale = 1:17,500 @ 8.5" x11" layout. Please scaleaccordingly.
Data Sources:City of Medina, The WatershedCompany, USDA 2013.
All features depicted on this mapare approximate. They have notbeen formally delineated orsurveyed and are intended forplanning purposes only. Additionalsite-specific evaluation may beneeded to confirm/ verifyinformation shown on this map.
CITY OF MEDINATREE CANOPYASSESSMENTYarrowPointHuntsPoint
Clyde Hill
LakeWashington
FairweatherBay CozyCove
MeydenbauerBay
Bellevue
92NDAVE
NE
L
A
K
E
WASHINGTONBLVDNE
NE 24TH ST
NE
1
S
T
S
T
NE 8TH ST
SR-520
NE 14THST
MAP 2
EstimatedEvergreen CanopyCoverage
Less than 5%
10% - 25%
30% - 50%
55% - 75%
Greater than 80%
Parcels (white)
Ü
0 0.2 0.40.1
Miles
122
Original scale = 1:17,500 @ 8.5" x11" layout. Please scaleaccordingly.
Data Sources:City of Medina, The WatershedCompany, USDA 2013.
All features depicted on this mapare approximate. They have notbeen formally delineated orsurveyed and are intended forplanning purposes only. Additionalsite-specific evaluation may beneeded to confirm/ verifyinformation shown on this map.
CITY OF MEDINATREE CANOPYASSESSMENTYarrowPointHuntsPoint
Clyde Hill
LakeWashington
FairweatherBay CozyCove
MeydenbauerBay
Bellevue
92NDAVE
NE
L
A
K
E
WASHINGTONBLVDNE
NE 24TH ST
NE
1
S
T
S
T
NE 8TH ST
SR-520
NE 14THST
MAP 3
EstimatedDeciduous CanopyCoverage
Less than 5%
10% - 25%
30% - 50%
55% - 75%
Greater than 80%
Parcels (white)
Ü
0 0.2 0.40.1
Miles
123
Original scale = 1:17,500 @ 8.5" x11" layout. Please scaleaccordingly.
Data Sources:City of Medina, The WatershedCompany, USDA 2013.
All features depicted on this mapare approximate. They have notbeen formally delineated orsurveyed and are intended forplanning purposes only. Additionalsite-specific evaluation may beneeded to confirm/ verifyinformation shown on this map.
CITY OF MEDINATREE CANOPYASSESSMENTYarrowPointHuntsPoint
Clyde Hill
LakeWashington
FairweatherBay CozyCove
MeydenbauerBay
Bellevue
92NDAVE
NE
L
A
K
E
WASHINGTONBLVDNE
NE 24TH ST
NE
1
S
T
S
T
NE 8TH ST
SR-520
NE 14THST
MAP 4
EstimatedCombined CanopyCoverage forEvergreen andDeciduous
Less than 5%
10% - 25%
30% - 50%
55% - 75%
Greater than 80%
Parcels (white)
Ü
0 0.2 0.40.1
Miles
124
JANUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(i)Sand Done
Presentation Election of Mayor and Deputy Mayor Done
Consent Agenda Approval of 12/9 Minutes Approved
Consent Agenda Approval of December, 2013 Check Register Approved
Consent Agenda
Approval of Evergreen Point Road Sidewalk
Improvement and 80th Avenue Overlay Willis Approved
Public Hearing None
Other Business Presentation on SR-520 Projects
Grumbach/
Tharp, Fred - WSDOT Done
Other Business Appointment of Committees Mayor To be continued
Other Business
City Council Calendar & Discussion of 2014
Study Session Schedule Sauerwein Done
Study Session Discussion Shoreline Master Program Update Grumbach Done
JANUARY 27 City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion CANCELLED
FEBRUARY 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(c) Lease Sand Done.
Presentation King County Council Member Jane Hague Done.
Presentation
Mike Painter, WA Association of Sheriffs and
Police Chiefs Sauerwein Reschuled to March
Consent Agenda Approval of 1/13 S&R Minutes Approved.
Consent Agenda
Approval of December, 2013 and January,
2014 Check Register Approved.
Consent Agenda
Approval of 2014 Planning Commission and
Work Program Grumbach Approved.
Consent Agenda
Approval of 2014 Park Board and Work
Program Willis Approved.
Consent Agenda Appointment of David Lee to ETP Sauerwein Approved.
Other Business Boardinghouse Discussion Grumbach Done.
Other Business Ecology SMP Conditions Grumbach Done.
Other Business City Council Calendar Done.
FEBRUARY 24, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(c) Lease Sand Done.
Discussion
Mike Painter, WA Association of Sheriffs and
Police Chiefs Sauerwein Done.
MEDINA CITY COUNCIL
2014 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
AGENDA ITEM 10.3
125
Discussion Quarterly Newsletter Discussion Sauerwein Done.
Training Public Records Disclosure Training Ramsey Ramerman Done.
MARCH 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(g) Employment Sand Done.
Presentation Small Cell Bill in Legislature Bacha Done.
Presentation ARCH Presentation Sauerwein Done.
Presentation WSDOT 520 Sauerwein Done.
Consent Agenda Receipt of January 21 PB Minutes Done.
Consent Agenda Receipt of January 28 PC Minutes Done.
Consent Agenda Receipt of CSC 2013 Annual Report Done.
Consent Agenda Approval of 2/10/14 S&R Minutes Approved.
Consent Agenda Approval of February, 2014 Check Register Approved.
Consent Agenda Resolution Approving ARCH Sauerwein Approved.
Consent Agenda
Receive PC Comprehensive Zoning Map
Update Recommendation Grumbach
Consent Agenda SCORE Contract Yourkoski Approved.
Other Business Boardinghouse Discussion Grumbach Done.
Other Business City Council Calendar Done.
March 22, City Council Retreat, TBD
Item Type Topic Presenter Council Action
Discussion Council Goals and Priorities John Howell Done.
March 24, City Council Study Session, 5:30 PM
Item Type Topic Presenter Council Action
Other Business
Tour of Proposed Evergreen Point Road
Sidewalk Project Sauerwein Done.
Discussion
Emergency Preparedness Presentation (30
min)Kris Finnigan Done.
APRIL 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140(4) Labor Relations Sauerwein Done.
Consent Agenda March, 2014 Check Register Adams Done.
Consent Agenda SMP Ordinance Grumbach Approved.
Consent Agenda Confirm Penny Martin to Park Board Kellerman Approved.
Consent Agenda Confirm Jeanne Carlson to PC Kellerman Approved.
Consent Agenda
Resolution Adopting the City Council 2014
Retreat Major Action Item Sauerwein Not Adopted.
Consent Agenda
Change Order #1 Maintenance Building
Addition Sauerwein Approved.
Public Hearing Comprehensive Zoning Map Grumbach Continued to May 12
Other Business Call for Bids 2014 Street Projects Willis Done.
Other Business Tree Code Grumbach Done.
Other Business City Council Calendar Sauerwein Done.
APRIL 28, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Discussion Comp Plan - TENTATIVE Grumbach
AGENDA ITEM 10.3
126
MAY 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140 (4) Labor Relations Sand Done.
Executive Session RCW 42.30.110 (b) Property Acquisition Sand Done.
Presentation Tree Code - Tina Cohen City Arborist Grumbach Done.
Consent Agenda 03/17/14 PB Meeting Minutes Done.
Consent Agenda 03/25/14 PC Meeting Minutes Done.
Consent Agenda 04/14/14 CC Meeting Minutes Approved.
Consent Agenda April Check Register Adams Approved.
Consent Agenda Appoint Collette McMullen to PB Kellerman Approved.
Consent Agenda Employee Wellness Program Resolution Sauerwein Approved.
Public Hearing Medina Tree Code Grumbach
Public Hearing R-30 Maximum Impervious Surface Grumbach Approved.
Other Business Draft six-year CIP Willis Done.
Other Business City Council Calendar Done.
May 27, City Council Study Session, TBD (CANCELLED )
Item Type Topic Presenter Council Action
Discussion
JUNE 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 04/21/14 PB Minutes
Consent Agenda 04/14/2014 S & R Meeting Minutes
Consent Agenda May Check Register Adams
Consent Agenda LGIP Resolution Adams
Consent Agenda Award of 2014 Street Projects Willis
Public Hearing 2015-2020 Six-Year CIP/TIP Willis
Other Business Tree Code Grumbach
Other Business Marijuana Ordinance Discussion Grumbach
Other Business Comp Plan Discussion and Schedule PH Grumbach
Other Business City Council Calendar
JUNE 23, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion Tour of Fairweather Park Cell Tower Site Sauerwein/Grumbach
Discussion WSDOT Presentation Overlook Park
Discussion Fairweather Park Cell Tower Lease Sauerwein/Grumbach
Discussion Tree Code Committee Update Morcos/Pryde/Lee
JULY 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 05/19/2014 Approved PB Minutes
Consent Agenda 05/27/2014 Approved PC Minutes
Consent Agenda June Check Register Adams
Consent Agenda Adopt 2015-2020 Six-Year CIP/TIP Willis
Consent Agenda
Points Cities Interlocal Agreement -
Channelization and re-striping Sauerwein
Consent Agenda ARCH Trust Fund Application Sauerwein
Consent Agenda The Connections Group Contract Sauerwein
Consent Agenda PC Appointment Confirmation - Reeves Kellerman
Consent Agenda PC Appointment Confirmation - Garone Kellerman
Public Hearing None
AGENDA ITEM 10.3
127
Other Business Marijuana Ordinance - Continued from 6/9 Grumbach
Other Business Special Events Permits Ordinance Sauerwein
Other Business City Council Calendar
JULY 28, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion City Government Finance 101 Adams
Discussion Evergreen Point Road/Walkable Medina Luis
AUGUST 11, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.110 (i) St. Thomas Church
RCW 42.30.140 (4) Labor Relations Sand
Consent Agenda 06/16/2014 Approved PB Minutes
Consent Agenda
06/09/2014 S & R Meeting Minutes;
06/23/2014 Special Meeting Minutes;
07/14/2014 Regular Meeting Minutes;
07/28/2014 Special Meeting Minutes
Consent Agenda July 2014, Check Register
Public Hearing Early Public Input 2015 Budget Adams
Other Business Points Cities Interlocal Agreement Sauerwein
Other Business Phase 2 Tree Code Discussion Grumbach
Other Business City Council Calendar
August 25, City Council Study Session CANCELLED
Item Type Topic Presenter Council Action
Discussion
SEPTEMBER 8, City Council Regular Meeting 6:30 pm
Item Type Topic Presenter Council Action
Presentation National Recovery Month Proclamation
Presentation
Swearing in of New Police Chief Stephen
Burns
Consent Agenda 08/11/2014 S & R Meeting Minutes
Consent Agenda 07/21/2014 PB Approved Minutes
Public Hearing Boardinghouse Ordinance Grumbach
Public Hearing Draft 2015 Preliminary Budget Adams
Other Business
Other Business City Council Calendar
SEPTEMBER 22, City Council Study Session TBD
Item Type Topic Presenter Council Action
Discussion
OCTOBER 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda
Consent Agenda
Public Hearing Draft 2015 Preliminary Budget Adams
Public Hearing
Other Business
Other Business
Other Business City Council Calendar
AGENDA ITEM 10.3
128
October 27, City Council Study Session TBD
Item Type Topic Presenter Council Action
Discussion Airport Noise Consultant Update Alyson Jackson
Discussion Marine Patrol Annual Report
NOVEMBER 11 (Tuesday), City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda
Consent Agenda
Public Hearing 2015 Property Tax Levy Adams
Other Business
Adoption of 2015 Annual Budget, Ordinance
and Salary Schedule Adams
Other Business
Other Business City Council Calendar
November 24, City Council Study Session TBD
Item Type Topic Presenter Council Action
Discussion
DECEMBER 8 City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda
Consent Agenda
Other Business
Other Business
Other Business
AGENDA ITEM 10.3
129
130