HomeMy WebLinkAbout10-13-2014 - Agenda Packet1
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AGENDA ITEM 6.2a
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
October 13, 2014
To: Mayor and City Council
From: Michael Sauerwein, City Manager
Subject: October 2014 City Manager’s Report
Paper Shredder, Drug Take Back, and Electronics Recycling Event – On Saturday
September 27, 2014 Police Records Manager Linda Crum coordinated our semi-annual Paper
Shredder and Drug Take Back Event. Thanks to our friends at Republic Services, (the City’s
solid waste and recycling contractor) we added computer and electronics recycling for the first
time.
During the one-day event we collected…
9 tons of shredded paper
100 pounds of prescription drugs (after the event the drugs were delivered to the Drug Enforcement Administration for proper disposal.)
4 huge boxes of computers and TV’s
2 pallets of miscellaneous electronic equipment
Open House for Police Chief Burns – I’d like to publicly thank Planning Commission Chair
Heija Nunn for coordinating the October 2, 2014 Open House. Based on the number of people who participated I think it was a huge success.
City Hall Flag Pole - The inactive cell tower/flag pole at city hall has been removed and replaced with a new flag pole. The city hall flag pole was originally dedicated to Dr. Leland
Ellis who was a prominent Eastside physician and member of the Medina City Council. A
re-dedication ceremony has been tentatively scheduled for Veterans Day, Tuesday, November 11, 2014.
City Council Retreat Part II – During our Retreat last March, the City Council discussed holding a ½ day follow-up session with John Howell this fall. A Fall Retreat has been
tentatively scheduled for Saturday, November 1, 2014 from 8:00 AM – 12:00 Noon at the
Overlake Golf and Country Club. It has been suggested that we move the date from a Saturday to a Sunday.
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Felony Crimes September YTD YTD Year End
2014 2014 2013 2013
Assault, Aggravated 0 0 0 0
Robbery 0 0 0 0
Sexual Assault/Rape 0 0 0 0
Burglary (inc Attempt)0 3 5 6
Drug Violations 0 0 0 0
Fraud (ID Theft)1 28 11 18
Vehicle Prowl 1 2 1 1
Theft (over $750)0 1 5 8
Malicious Mischief 0 1 0 0
Arson 0 0 0 0
Auto Theft (inc Recovery)0 0 1 2
Poss Stolen Property 1 5 1 2
Other 0 0 0 0
TOTAL 3 40 24 37
Misdeameanor September YTD YTD Year End
Crimes 2014 2014 2013 2013
Assault, Simple 0 1 3 3
Malicious Mischief 0 0 11 17
Vehicle Prowl 1 5 19 35
Theft (Under $750)1 11 7 10
Domestic Violence 0 0 1 1
Minor in Possession 0 0 0 0
Drug Violations 0 0 3 3
Poss Stolen Property 0 0 1 1
***Other 2 6 5 5
Total 4 23 50 75
***Order Violation; Telephone Harassment; ; Trespass
Page 1
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
City of Medina
Steve Burns, Chief of Police
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Felony Crimes
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Aggravated 0 0 0 0 0 0 0 0 0 0
Robbery 0 0 0 0 0 0 0 0 0 0
Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0
Burglary (inc Attempt)2 1 0 0 0 0 0 0 0 3
Drug Violations 0 0 0 0 0 0 0 0 0 0
Fraud (ID Theft)2 2 9 3 3 1 2 5 1 28
Vehicle Prowl 0 0 1 0 0 0 0 0 1 2
Theft (over $750)0 0 0 0 0 0 1 0 0 1
Malicious Mischief 1 0 0 0 0 0 0 0 0 1
Arson 0 0 0 0 0 0 0 0 0 0
Auto/Boat Theft 0 0 0 0 0 0 0 0 0 0
Poss Stolen Property 0 0 1 2 0 0 1 0 1 5
Other 0 0 0 0 0 0 0 0 0 0
TOTAL 5 3 11 5 3 1 4 5 3 0 0 0 40
Misdeameanor
Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple 0 0 0 0 0 0 0 1 0 1
Malicious Mischief 0 0 0 0 0 0 0 0 0 0
Vehicle Prowl 1 2 0 0 0 0 0 1 1 5
Theft (Under $750)0 1 0 1 3 1 3 1 1 11
Domestic Violence 0 0 0 0 0 0 0 0 0 0
Minor in Possession 0 0 0 0 0 0 0 0 0 0
Drug Violations 0 0 0 0 0 0 0 0 0 0
Poss Stolen Property 0 0 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 1 3 0 2 6
Total 1 3 0 1 3 2 6 3 4 0 0 0 23
Page 2
Steve Burns, Chief of Police
2014
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
City of Medina
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Traffic September YTD YTD Year End
ACCIDENTS 2014 2014 2013 2013
Injury 0 0 1 1
Non-Injury 1 16 6 8
TOTAL 1 16 7 9
Traffic September YTD YTD Year End
CITATIONS 2014 2014 2013 2013
Driving Under Influence 0 3 9 11
*Other 5 26 18 27
Total 5 29 27 38
Traffic September YTD YTD Year End
INFRACTIONS 2014 2014 2013 2013
Speeding 9 104 115 139
Parking 8 59 45 55
**Other 11 120 126 149
Total 28 283 286 343
September YTD YTD Year End
WARNINGS 2014 2014 2013 2013
Total 103 1129 934 1374
September YTD YTD Year End
CALLS FOR SERVICE 2014 2014 2013 2013
House Watch 23 260 339 447
False Alarms 23 247 261 334
Assists 61 365 345 457
Suspicious Circumstances 18 115 108 130
Property-Found/Lost 4 22 19 21
Animal Complaints 3 29 20 30
Missing Person 0 1 2 5
Warrant Arrests 2 17 8 11
***Other 0 9 3 3
Total 134 1065 1105 1438
*DWLS; Fail to Transfer Title; No License
**Expired Tabs; No insurance; Fail to stop; Defective Equipment
***Civil Dispute; Disturbance; Death Investigations; Suicide Attempt; Trespass
Page 3
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
City of Medina
Steve Burns, Chief of Police
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Traffic
Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Injury 0 0 0 0 0 0 0 0 0 0
Non-Injury 1 1 4 0 2 1 4 2 1 16
TOTAL 1 1 4 0 2 1 4 2 1 0 0 0 16
Traffic
Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Driving Under Influence 0 0 0 0 1 0 0 2 0 3
Other 4 0 3 2 5 1 5 1 5 26
Total 4 0 3 2 6 1 5 3 5 0 0 0 29
Traffic
Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Speeding 2 6 5 20 12 19 12 19 9 104
Parking 4 6 0 6 7 10 8 10 8 59
Other 3 4 8 7 9 13 53 12 11 120
Total 9 16 13 33 28 42 73 41 28 0 0 0 283
Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total 114 110 115 122 163 165 151 86 103 1129
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch 33 47 27 23 22 21 36 28 23 260
False Alarms 17 22 24 32 39 30 28 32 23 247
Assists 28 18 33 33 47 55 48 42 61 365
Suspicious Circumstances 13 3 9 6 13 17 16 20 18 115
Property-Found/Lost 3 0 0 3 3 1 1 7 4 22
Animal Complaints 1 3 2 1 6 1 6 6 3 29
Missing Person 0 0 0 1 0 0 0 0 0 1
Warrant Arrests 2 3 2 2 1 1 1 3 2 17
***Other 1 1 2 0 3 0 2 0 0 9
Total 98 97 99 101 134 126 138 138 134 0 0 0 1065
Page 4
2014
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
City of Medina
Steve Burns, Chief of Police
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Felony Crimes September YTD YTD Year End
2014 2014 2013 2013
Burglary 0 0 2 2
Forgery (Identity Theft)0 4 2 4
Vehicle Prowl 0 0 0 0
Theft (over $750)0 0 1 2
Possession Stolen Prop 0 0 0 0
Malicious Mischief 0 0 0 0
Auto/Boat Theft 0 1 0 0
TOTAL 0 5 5 8
Misdeameanor September YTD YTD Year End
Crimes 2014 2014 2013 2013
Assault, Simple 0 0 0 0
Malicious Mischief 0 1 0 0
Vehicle Prowl 0 0 1 3
Theft (Under $750)0 0 0 0
Possession Stolen Prop 0 0 0 0
Domestic Violence 0 0 0 0
Minor in Possession 0 0 0 0
Drug Violations 0 0 0 0
***Other 0 0 0 0
Total 0 1 1 3
***Order Violation; Telephone Harassment; ; Trespass
Page 5
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
Town of Hunts Point
Steve Burns, Chief of Police
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Felony Crimes
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Burglary 0 0 0 0 0 0 0 0 0 0
Forgery (Identity)0 0 0 2 0 0 0 2 0 4
Vehicle Prowl 0 0 0 0 0 0 0 0 0 0
Theft (over $750)0 0 0 0 0 0 0 0 0 0
Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 0 0 0
Auto/Boat Theft 0 0 0 0 0 1 0 0 0 1
TOTAL 0 0 0 2 0 1 0 2 0 0 0 0 5
Misdeameanor
Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple 0 0 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 1 0 1
Vehicle Prowl 0 0 0 0 0 0 0 0 0 0
Theft (Under $750)0 0 0 0 0 0 0 0 0 0
Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0
Domestic Violence 0 0 0 0 0 0 0 0 0 0
Minor in Possession 0 0 0 0 0 0 0 0 0 0
Drug Violations 0 0 0 0 0 0 0 0 0 0
***Other 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 1 0 0 0 0 1
Page 6
2014
MEDINA POLICE DEPARTMENT
Yearly Activity Report
Town of Hunts Point
Steve Burns, Chief of Police
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Traffic September YTD YTD Year End
CITATIONS 2014 2014 2013 2013
Driving Under Influence 0 0 0 1
Accidents 2 2 0 0
*Other 1 4 2 4
Total 3 6 2 5
Traffic September YTD YTD Year End
INFRACTIONS 2014 2014 2013 2013
Speeding 1 43 40 52
Parking 0 2 9 10
**Other 1 19 25 37
Total 2 64 74 99
September YTD YTD Year End
WARNINGS 2014 2014 2013 2013
Total 11 155 137 171
Sepetmber YTD YTD Year End
CALLS FOR SERVICE 2014 2014 2013 2013
House Watch 5 27 41 50
False Alarms 6 50 53 85
Assists 7 38 34 44
Suspicious Circumstances 2 12 14 21
Property-Lost/Found 0 0 0 0
Animal Complaints 0 3 4 5
Missing Person 0 0 0 1
Warrant Arrests 1 1 0 0
***Other 0 1 0 0
Total 21 132 146 206
*DWLS; Fail to Transfer Title;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Civil Dispute; Disturbance; Death Investigations; Trespass
Page 7
Steve Burns, Chief of Police
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
Hunts Point
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Traffic
Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Driving Under Influence 0 0 0 0 0 0 0 0 0 0
Accidents 0 0 0 0 0 0 0 0 2 2
Other 1 0 2 0 0 0 0 0 1 4
Total 1 0 2 0 0 0 0 0 3 0 0 0 6
Traffic
Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Speeding 1 3 7 6 19 3 1 2 1 43
Parking 0 2 0 0 0 0 0 0 0 2
Other 1 2 3 0 1 4 6 1 1 19
Total 2 7 10 6 20 7 7 3 2 0 0 0 64
Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total 27 15 20 19 28 22 9 4 11 155
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch 4 4 1 0 1 4 3 5 5 27
False Alarms 2 5 7 8 8 8 1 5 6 50
Assists 6 1 3 1 3 4 6 7 7 38
Suspicious Circumstances 1 0 2 1 1 1 1 3 2 12
Property-Lost/Found 0 0 0 0 0 0 0 0 0 0
Animal Complaints 1 0 1 0 0 0 0 1 0 3
Missing Person 0 0 0 0 0 0 0 0 0 0
Warrant Arrests 0 0 0 0 0 0 0 0 1 1
***Other 0 0 0 0 0 0 0 1 0 1
Total 14 10 14 10 13 17 11 22 21 0 0 0 132
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2014
Steve Burns, Chief of Police
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
HUNTS POINT
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MEDINA POLICE DEPARTMENT STEVE BURNS, Chief of Police MONTHLY SUMMARY SEPTEMBER, 2014
FELONY CRIMES
Fraud (ID Theft) 2014-0003679 09/10/14 The victim’s bank alerted them of an unknown person(s) attempting to open new credit
cards under the victim’s name. No monetary loss.
Possession of Stolen Property 2014-0003857 09/24/14 At approximately 9:48 am on 9/24/14, the city's surveillance system detected a stolen
vehicle entering the city on NE 12th St. The vehicle was located in the 800 block of
Evergreen Point Road. The vehicle was stopped in the 7700 block of Overlake Drive
West at which point the driver was taken into custody for taking motor vehicle without
permission. The vehicle was impounded and the driver was booked into the King County Jail.
Vehicle Prowl 2014-0003893 09/26/14
Medina officers responded to a report of a vehicle prowl that occurred at 5:20 pm that
evening. Upon arrival, the officer observed the rear driver side window smashed. The victim reported a purse containing several credit cards and an engagement ring were
removed from the vehicle. Just when the victim was calling the credit card companies to
close the accounts, a local store contacted the victim to report one of the cards was being
used. Investigation is pending.
MISDEMEANOR CRIMES
Vehicle Prowl 2014-0003703 09/12/14
A Medina resident came into the station to report a vehicle prowl that occurred that
morning at 10:00 am. The vehicle was unlocked and cash along with a credit card was taken. Approximately an hour later the victim received a report a credit card was used
three times.
Theft 2014-0003738 09/15/14 Sometime between 09/11/14 and 09/13/14, person(s) unknown removed a bicycle from where it had been parked on the side of the house. The bike is valued at $400.
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TOWN OF HUNTS POINT STEVE BURNS, Chief of Police MONTHLY SUMMARY
SEPTEMBER, 2014
FELONY CRIMES
No Felony incidents occurred during the month of September.
MISDEMEANOR CRIMES
No Misdemeanor incidents occurred during the month of September.
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CITY OF MEDINA
Office of the City Manager
October 13, 2014
To: Mayor and City Council
From: Robert J. Grumbach, AICP, Director of Development Services
Via: Michael Sauerwein, City Manager
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap:
See September 22, 2014, city council minutes for recap of the joint meeting on
September 22.
At the September 23, 2014, regular meeting: the Planning Commission held two
quasi-judicial pre-decision hearings for Level 2 Tailored Construction Mitigation
Plans. The projects are located at 2409 Evergreen Point Road (File No. CMP-14-
005) and 625 84th Avenue N.E. (File No. CMP-14-006) and involve the redevelopment of residential properties containing geologically hazardous areas. The applicants are Dan Pence (Schiro) and Tim Rhodes (Shih) respectively. After
deliberating on each proposal, the Planning Commission approved each
application subject to conditions.
The Planning Commission discussed the September 22 joint meeting. Many of the commissioners express concerns about catching up on the tree code issues since
much of the phase two tree code update was new for them. The commissioners
discussed the role of the tree committee and there was a consensus to invite the
tree committee to attend the October 28 meeting to provide their perspective and input on changes to the tree code. The commissioners also agreed to discuss schedule at the next meeting once they have a clear view of the work ahead of
them.
Hearing Examiner Decisions:
• The hearing examiner conducted a meeting on September 17 to consider two
motions regarding a reconsideration request by Independent Towers on the
hearing examiner’s decision to deny their special use permit application, and
on Medina Resident’s request to deny Independent Tower’s motion for reconsideration. There were legal arguments made, but no public testimony
taken at the meeting. The hearing examiner accepted responses from parties
of record on the two motions and closed the record on September 26. A
decision on each of the motions is expected by October 14.
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• The hearing examiner issued decisions regarding the hazard tree rating appeal
and the Non-administrative Tree Removal Permit application filed by Mr. &
Mrs. Whitten regarding a 74-inch DBH Giant Sequoia tree at 8335 Overlake
Drive West. The Whitten’s’ appeal was denied due to not meeting the standard for overturning the city arborist’s determination. Their request for the Non-administrative Tree Removal Permit (File No. TREE-14-010) was approved,
subject to conditions.
Land Use Administrative Decisions:
• None
Land Use Decisions Issued For 2014:
Type of Decision 2014 YTD
Variances/ Minor Deviations 1 SEPA 3 Conditional Uses/ Special Uses 5
Substantial Development Permit 2
Lot Line Adjustments 0 Short Subdivisions 0 Site Plan Reviews 0
Wireless Facilities 0
Land Use Applications Received in September:
Case Number Description of Permit Location
None
Building/ ROW Permit Applications Received – Sept 1 to Sept 30:
Building Permits: 4
Grading/ Drainage: 2
Demolition Permits: 0
Fence: 0
Mechanical: 5 Reroof: 0
Right-of-way Permits: 10
Total: 21
Building Permits Issued in September 2014: See Attached.
Other Items of Interest:
1. Planning Consultant: As previously reported; Cristina Haworth was hired by
Otak to act as the City’s planning consultant. Staff has been working diligently with her to train her in the City’s development regulations, construction
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mitigation plan process and general permitting processes. While she is a quick
learner, there will be a period of time before she is fully familiar and trained.
2. Phase Two Tree Code Update: Staff met with the tree committee on
September 30 to discuss the planning commission’s invitation and about the outcomes from the September 8 and 22 meetings. There was extensive discussion amongst the committee members about the goal of the tree code
with the committee reaching agreement on a consensus to recommend rules
that maintain the existing tree canopy at its current level. The committee
reviewed the purpose statement presented at the September 18 town hall meeting and again at the September 22 joint meeting and provided suggested revisions that reflect the better connect the goal with the purpose statement.
3. View and Sunlight Ordinance: See Attached. The City Manager has
recommended this be a discussion item at the December meeting.
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Permit Report
August, 2014
2014 2013
Current Current 2014 2013
Month Month YTD YTD Difference
Construction Value
New Construction 0 3,232,040 7,148,432 46,203,130 ($39,054,698)
Permit Renewals 0 0 9,341,115 5,468,468 $3,872,647
Addition / Alteration 795,638 315,000 6,242,138 3,848,186 $2,393,952
Accessory Structure 721,000 313,884 1,157,096 1,572,477 ($415,381)
Repair / Replace 32,550 106,621 256,757 203,621 $53,136
Fence/Wall 0 0 50,000 269,500 ($219,500)
Wireless Comm Facility 0 0 17,000 170,000 ($153,000)
TOTAL VALUE 1,549,188 3,967,545 24,212,538 57,735,382 (33,522,844)
Permits Issued
New Construction 0 2 4 16 (12)
Permit Renewals 0 0 11 5 6
Addition / Alteration 2 2 17 22 (5)
Accessory Structure 4 2 12 15 (3)
Fence/Wall 0 0 1 9 (8)
Demolition 1 2 9 17 (8)
Grading/Drainage 1 5 10 24 (14)
Tree Mitigation 1 2 12 23 (11)
Mechanical 8 7 47 83 (36)
Other - Moving 0 0 0 1 (1)
Reroof 0 4 3 7 (4)
Repair / Replace 1 1 3 6 (3)
Right-of-Way Use 9 8 83 45 38
Construction Mitigation 2 2 10 23 (13)
Wireless Comm Facility 0 0 1 4 (3)
TOTAL PERMITS 29 37 223 300 (77)
Inspections
Building 61 95 556 560 (4)
Construction Mitigation 4 5 34 31 3
Grading/Drainage 22 24 149 128 21
Tree Mitigation 17 15 77 91 (14)
Right-of-Way 12 6 263 70 193
TOTAL INSPECTIONS 116 145 1,079 880 199
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CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.451.8197 (fax) www.medina-wa.gov
MEMORANDUM
To: Attachment to Development Services Monthly Report From: Robert Grumbach, AICP
Date: October 13, 2014
Subject: Trees – View and Sunlight Ordinance
INTRODUCTION:
John and Susan Ebel submitted a letter to the city regarding wanting rules that permit the removal, or much more significant trimming, of trees in the right-of-way in order to preserve and enhance views from uphill properties. This memorandum provides a short
summary of the View and Sunlight Ordinance found in Chapter 18.16 of the Medina
Municipal Code.
BACKGROUND:
The view and sunlight ordinance was originally adopted in 1995 by Ordinance No. 575.
The purpose of the ordinance was to recognize the value of trees and the value of views
and sunlight. Its stated aim was to strike a balance between trees and views and sunlight. The ordinance also specified that it was not to encourage clear-cutting or substantially denude any property of trees by over application of the ordinance.
The ordinance established a property owner right to preserve and seek restoration of
views and sunlight that existed on the property at the time of purchase, and subsequently had been unreasonably obstructed by the growth of trees. An aggrieved property owner was required to first, work with the property owner owning the tree(s);
second, propose mediation to settle the dispute; and third, go to either binding
arbitration or litigation. The ordinance did not apply to city parks or trees located within
the city right-of-way. Trees in the right-of-way were controlled by Chapter 12.20, which was later incorporated into Chapter 12.28 (now Chapter 20.52).
REPEAL AND RE-ADOPTION OF ORDINANCE
In early 2007, the City Council repealed Ordinance No. 575 citing the ordinance was advisory only and that there were frequent misperceptions amongst Medina residents that this ordinance was enforced by the City.
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Residents petitioned the city council to re-adopt the view ordinance and after revisions were made, Ordinance No. 816 was adopted in September 2007 re-establishing the
view and sunlight ordinance.
Ordinance No. 816 does the following:
• It establishes a voluntary mechanism for resolution of disputes involving trees
and views. It specifies that the City has no right or obligation to enforce any
provisions of the ordinance.
• It creates a definition of “historic tree” which are trees whose age precedes the
incorporation of Medina in 1955.
• It creates definitions for “significant views” and “substantial deprivation of
sunlight”.
• It establishes that unreasonable obstruction of views or sunlight by trees constitutes a private nuisance subject to redress set forth in the ordinance.
(Ordinance No. 816 and 545 appear to differ here in that Ordinance No. 545 cited
rights based on existing views at the time of purchase while Ordinance No. 816
does not appear to have such a timeframe.)
• The ordinance also notes that no party is entitled to an unobstructed view.
• It establishes guidelines for restoration action. This includes working with the property owner having the trees, offering mediation, offering binding arbitration,
and finally litigation.
• Trees in the right-of-way and on city property are excluded from the provisions of the ordinance.
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CITY OF MEDINA
October 13, 2014
To: Mayor and City Council
From: Nancy Adams, Director of Finance
Re: September 2014 Financial Reporting
The September 2014 Reporting includes:
• September 2014 AP Check Register Activity Detail
• September YTD 2014 Revenue & Expense Summary
• 2014 Cash Activity Report – Q3
Key Items as of September YTD include:
GENERAL FUND:
Revenue:
• Property Tax is at $1.4M as of September. Property Tax is deposited into our account during
the April/May and October/November timeframes.
• Sales Tax Revenues are $915K as of September YTD. Sales Tax Revenues are forecasted to
be $300K favorable for the Year at $1.2M, vs. a 2014 Budget of $920K.
• Building Permit Revenue is slightly low for September YTD, at ($28K) under the annual trend
for permits.
• Planning and Development Revenue is at $237K as of September, slightly higher than YTD
Budget.
• We have received $19K in wireless facility lease revenue as of September YTD. Additional
revenue of $30K related to the Independent Towers Facility Lease will be received during Q3.
The $15K Budgeted as a placeholder for a City Hall Flagpole facility lease will not be realized
this year.
Expense:
• Finance paid 2014 annual WCIA Insurance Liability premium in January of $129K. IT
Equipment and Services for City Hall is trending $10K higher than budget as a result of
replacements of old (crashing) computer equipment, server monitoring/maintenance/backup
and a data recovery project (City Clerk’s Office). IT Equipment of $23K (incremental) was
moved from the 2015 Budget to the 2014 Forecast.
• Legal expenses for Special Counsel are at $34K as of Sept. YTD, which are trending $55K
under budget for 2014.
• Central Services expenses are $10K higher than anticipated (YTD), due to Repairs &
Maintenance to fix the Police Locker room leak. $12K will be reimbursed by insurance.
• Police expenses are favorable by $248K as of Sept. YTD. This is due to Police Chief salary
savings of 4 months compared to Budget, one Police Officer vacancy, lower jail services
expense and timing of Police capital outlay.
• Development Expense is slightly lower than 2014 Budget by ($34K) for September YTD.
• Parks Department paid for $17K for removal of hazardous trees in September. (The Tree
Fund has $0 in expenditure appropriations in the adopted 2014 Budget).
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CAPITAL FUND:
Revenue:
• Real Estate Excise Tax Revenues are $775K as of September YTD, and are trending $289K
over the YTD Budget. We have reached the annual budget for REET Capital Revenue.
September Sales were just published at $111K for the month, which will give us an October
YTD REET of $886K, or an annualized $1.063M for REET for 2014.
Expense:
• Capital project expenditures are $729K as of September YTD and are comprised of $419K for
the Public Works Shop Project, $266K for Road Construction, $23K for Crack Sealing and
$18K for sidewalks.
Public Works Shop:
$ 516,000 Total Shop Project Adopted in 2014
$ 10,000 Change Order for Fire Service: New Shop Total $526,000
($ 71,005) 2013 Budget used
($ 344,000) 2014 Budget used
$ 110,995 Carryover from 2013 into 2014*
*$110,995 is the amount of the 2014 Budget Amendment that will be
included in the November City Council Packet.
Audit:
The Washington State Auditor’s Office concluded the 2013 Financial Statements Audit and 2013
Accountability Audit and held an exit conference on September 25, 2014. Council and Staff Members in attendance were: Patrick Boyd and Nancy Adams.
I am pleased to report that the results of the 2013 Audit reported that there were no misstatements, no deficiencies in internal control, no instances of noncompliance, no
management comments, no audit recommendations, and most importantly, no findings.
There was an unmodified opinion issued, which explained that the City prescribes and is permitted
to use the Washington State Auditor’s Budgeting, Accounting and Reporting (BARS) System which is a basis of accounting other than GAAP. This is the first year that the Auditor’s Office is mandated to opine on the use of BARS for Cash Basis entities as an “adverse opinion”. All cities
in Washington State who operate under the BARS Cash Basis System (130 cities), will receive the same opinion in their audit reports. The State Auditor’s Office has recommended for Washington cities using the BARS System to continue with BARS and not convert to GAAP.
The finalized 2013 Audit Reports should be issued by the end of October and will be forwarded to
City Council and the City Manager once they are issued.
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REVENUE:
September
ACTUAL
September
YTD ACTUAL
2014
September
YTD BUDGET
2014 ANNUAL
BUDGET
% of
Budget
Total
BUDGET
REMAINING
General Fund Property Tax $47,854 $1,416,034 $1,273,715 $2,547,429 55.59%$1,131,395 Sales Tax $100,625 $915,021 $690,000 $920,000 99.46%$4,979 Criminal Justice $6,193 $52,370 $48,000 $64,000 81.83%$11,630 B & O Tax: Utility & Franchise Fee $259 $369,802 $341,433 $455,244 81.23%$85,442 Leasehold Excise Tax $0 $2,000 $1,420 $3,640 0.00%$1,640 Licenses & Permits $51,526 $360,724 $389,930 $519,906 69.38%$159,182 Intergovernmental $8,015 $161,107 $181,075 $326,323 49.37%$165,216
Planning & Development, Passport $19,302 $235,694 $232,000 $348,000 67.73%$112,306
Fines, Penalties, Traffic Infr.$4,315 $27,260 $45,000 $60,000 45.43%$32,740 Misc. Invest. Facility Leases $1,213 $27,931 $41,719 $74,733 37.37%$46,802 Other Revenue $0 $5,923 $1,875 $2,500 0.00%($3,423)
General Fund Total $239,302 $3,573,866 $3,246,165 $5,321,775 67.16% $1,747,909
Street Fund $5,651 $45,759 $84,750 $113,000 40.49%$67,241 Street Fund Transfers In $22,500 $202,500 $202,500 $270,000 75.00%$67,500
Tree Fund $0 $2,200 $0 $0 0.00%($2,200)Capital Fund $146,137 $787,106 $611,380 $815,173 96.56%$28,067Total (All Funds)$391,090 $4,408,931 $3,942,295 $6,249,948 70.54% $1,841,017
Total (All Funds) Transfers In $22,500 $202,500 $202,500 $270,000 75.00%$67,500
EXPENDITURES:
September
ACTUAL
September
YTD ACTUAL
2014
September
YTD BUDGET
2014 ANNUAL
BUDGET
% of
Budget
Total
BUDGET
REMAININGGeneral Fund
Legislative $164 $26,907 $25,275 $33,700 79.84%$6,793
Municipal Court $9,970 $47,190 $58,500 $78,000 60.50%$30,810
Executive $18,636 $231,268 $232,094 $277,314 83.40%$46,046
Finance $37,546 $405,866 $395,088 $492,060 82.48%$86,194
Legal $15,191 $110,469 $142,500 $190,000 58.14%$79,531
Central Services $25,014 $227,230 $216,245 $288,326 78.81%$61,096
Intergovernmental $716 $13,319 $19,705 $26,273 50.69%$12,954
Police Operations $131,993 $1,184,725 $1,433,135 $1,978,186 59.89%$793,461
Fire & Medical Aid $0 $325,652 $325,652 $651,304 50.00%$325,652 Emergency Prep.$4,170 $31,164 $32,213 $42,950 72.56%$11,786 Development & Planning $97,678 $558,320 $591,732 $788,976 70.77%$230,656 Recreational Services $184 $23,721 $33,950 $33,950 69.87%$10,229 Parks $59,606 $321,537 $320,398 $427,197 75.27%$105,660
General Fund Total $400,868 $3,507,369 $3,826,485 $5,308,237 66.07% $1,800,868Street Fund $23,117 $245,470 $254,710 $339,613 72.28%$94,143Tree Fund $0 $0 $0 $0 0.00%$0Capital Fund $251,584 $729,450 $717,880 $957,173 76.21%$227,723 Capital Fund Transfers Out $22,500 $202,500 $202,500 $270,000 75.00%$67,500
Total (All Funds)$675,569 $4,482,289 $4,799,074 $6,605,025 67.86%$2,122,736 Total (All Funds) Transfers Out $22,500 $202,500 $202,500 $270,000 75.00%$67,500
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2014 Period Ending: 8/31/2014
WA ST INV POOL 4,766,829$ WA ST INV POOL 4,912,749$
CHECKING 828,813 CHECKING 653,359
5,595,642$ 5,566,108$
27
Budget
Remaining
General Fund
General Property Taxes
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
$1,131,395.00
99.46%$4,978.59
Total General Property Taxes $47,854.07 $1,416,034.00 $2,547,429.00 55.59%$1,131,395.00
001-000-000-311-10-00-00 General Property Taxes $47,854.07 $1,416,034.00 $2,547,429.00 55.59%
Total Retail Sales and Use Taxes
001-000-000-316-41-00-00 Electric
Total B & O Tax: Utility Tax
001-000-000-317-20-00-00 Leasehold Excise Tax
$52,369.53 $64,000.00 81.83%$106,818.01 $967,390.94 $984,000.00
$17,345.05
Local Retail Sales & Use Tax $100,624.97 $915,021.41 $920,000.00 $11,630.47
Gas $0.00 $93,454.98 84.35%$17,345.02
001-000-000-313-71-00-00 Criminal Justice Funding $6,193.04
B & O Tax: Utility Tax
$16,609.06
Retail Sales and Use Taxes001-000-000-313-11-00-00
98.31%
$258.99 $273,458.76 $321,710.00
$1,999.66
$0.00 $93,454.95 $110,800.00
$7,867.43001-000-000-316-43-00-00
$21.34 $12,236.09 $8,000.00 152.95%
001-000-000-316-46-00-00 Cable-Television $0.00 $42,242.57 $50,110.00$110,800.00 84.35%84.30%
($4,236.09)
001-000-000-316-49-00-00 Other $237.65 $32,070.17 $42,000.00 76.36%$9,929.83
001-000-000-316-47-00-00 Telephone
85.00%$48,251.24
Excise Taxes $0.00 $3,640.00 54.94%$1,640.34
Total Excise Taxes $0.00 $1,999.66 $3,640.00 54.94%$1,640.34
B & O Tax: Franchise Fees001-000-000-321-91-00-00 Franchise Fees $0.00 $96,343.22 $133,534.00 72.15%$37,190.78 Total B & O Tax: Franchise Fees $0.00 $96,343.22 $133,534.00 72.15%$37,190.78
Licenses and Permits001-000-000-322-10-00-00 Building Permits $50,900.75 $352,837.18 $508,500.00 69.39%$155,662.82
80.57%$170.00001-000-000-322-11-00-00 Building Permit-Technology Fee $454.25 $6,333.85 $9,351.00 67.73%
$100.00 $500.00 $430.00 116.28%
$3,017.15001-000-000-322-30-00-00 Animal Licenses $35.00 $705.00 $875.00 ($70.00)001-000-000-322-90-00-00 Gun Permits $36.00 $348.00 $750.00 46.40%$402.00001-000-000-322-85-00-00 Special Event Permits
Total Licenses and Permits $51,526.00 $360,724.03 $519,906.00 69.38%$159,181.97
28
Budget
RemainingAccount Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
$0.00 ($8,655.00)$0.00 $9,000.00 $10,000.00 90.00%
Intergovernmental
001-000-000-333-97-04-24 E14-101 Fed'l EMP Grant $0.00 $8,655.00 $1,000.00001-000-000-334-01-10-00 State Grant-Crim Just Training $0.00 $0.00 $7,100.00 0.00%$7,100.00001-000-000-334-00-31-21 State Grant Dept of Commerce GMA
$154.76001-000-000-336-06-21-00 Mvet-Criminal Justice-Pop.$0.00 $778.47 $1,300.00 59.88%
$406.59 $750.00 54.21%
$521.53001-000-000-336-06-26-00 Criminal Justice-Special $0.00 $3,245.24 $3,400.00 95.45%
$343.41
001-000-000-336-06-94-00 Liquor Excise Tax $0.00 $4,167.67 $0.00 ($4,167.67)
001-000-000-336-06-51-00 DUI/Other Criminal Justice $0.00
001-000-000-336-06-95-00 Liquor Control Board Profits $5,327.42 $15,999.14 $20,882.00 76.62%
001-000-000-336-06-95-01 Liquor Control Board Profits-Public $1,331.85 $3,999.78 $5,221.00 76.61%
Clyde Hill-Bldg Official $0.00 $383.07 $12,000.00 3.19%
$4,882.86
$1,221.22
($50.00)
$11,616.93001-000-000-338-21-00-00 Hunts Point Police Contract $0.00 $113,066.93 $254,670.00 44.40%$141,603.07001-000-000-338-19-10-00
$0.00 $0.00 $1,000.00 0.00%001-000-000-338-21-00-10 Hunts Point-Add'l Police Serv $0.00 $50.00 $0.00 $1,000.00001-000-000-338-23-00-00 Detention/Correction-Jail $1,355.34 $1,355.34 $10,000.00 13.55%$8,644.66001-000-000-338-21-00-20 WCIA-Lexipol
Total Intergovernmental $8,014.61 $161,107.23 $326,323.00 49.37%$165,215.77
Charges for Goods and Services
001-000-000-341-99-00-00 Passport & Naturalization Fees $125.00 $3,025.00 $7,000.00 43.21%$3,975.00
$16,703.24
001-000-000-342-10-00-00 Law Enforcement Services $468.75 $468.75 $2,000.00 23.44%
$159,903.93 $250,000.00 63.96%
$1,531.25
001-000-000-345-81-00-00 Zoning and Subdivision $940.25 $72,296.76 $89,000.00 81.23%$90,096.07 Total Charges for Goods and Services $19,301.87 $235,694.44 $348,000.00 67.73%$112,305.56001-000-000-345-89-00-00 Other Planning and Development $17,767.87
Fines and Penalties001-000-000-353-10-00-00 Municipal Court-Traffic Infrac $4,315.19 $27,259.67 $60,000.00 45.43%$32,740.33
$8,500.00 39.92%$5,106.66
Total Fines and Penalties $4,315.19 $27,259.67 $60,000.00 45.43%$32,740.33
$22.73 $157.56 $500.00 31.51%
Miscellaneous Revenues001-000-000-361-11-00-00 Investment Interest Earnings $386.21 $3,393.34 $342.44001-000-000-362-50-00-00 Space & Facilities Leases (Long-Term)$0.00 $18,882.32 $63,333.00 29.81%$44,450.68001-000-000-361-40-00-00 Sales Interest
001-000-000-363-00-00-00 Insurance Recoveries $0.00 $2,948.08 $0.00 ($2,948.08)
Confiscated-Drug Seizure
001-000-000-369-30-00-10 Confiscated Property-Auction $267.11 $267.11 $50.00 534.22%($217.11)
Total Confiscated-Drug Seizure $267.11 $267.11 $50.00 534.22%($217.11)
29
Budget
RemainingAccount Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
001-000-000-369-90-00-00 Other $10.00 $211.38 $350.00 60.39%$138.62
171.25%($285.00)001-000-000-369-90-00-10 Other-Copies $492.32 $1,129.76 $900.00 125.53%
$0.00 $25.00 $50.00 50.00%
($229.76)001-000-000-369-90-00-15 Other-Fingerprinting $0.00 $685.00 $400.00 $25.00
001-000-000-369-90-00-35 Other-Notary $30.00 $180.00 $500.00 36.00%$320.00
001-000-000-369-90-00-25 Other-Maps
$48.10
001-000-000-369-90-00-40 Other-Postage $0.00 $0.00 $50.00 0.00%
001-000-000-386-20-00-00 Leasehold Excise-State Share $0.00
$50.00
001-000-000-369-90-00-45 Other-Reports $4.50 $51.90 $100.00 51.90%
Total Miscellaneous Revenues $1,212.87 $27,931.45 $74,733.00 37.37%$46,801.55
Disposition of Capital Assets
001-000-000-395-10-00-00 Sale Of Equipment/Property $0.00 $5,923.51 $2,500.00 ($3,423.51)
Total Disposition of Capital Assets $0.00 $5,923.51 $2,500.00 ($3,423.51)
$50,000.00
State Grants
Intergovernmental Revenues
City Street Fund
Total General Fund
101-000-000-334-03-60-00 Nat'l Pollution Discharge Elimination $0.00 $0.00 $50,000.00 0.00%
$14,003.23
Total State Grants
$0.00 $262.50 $3,500.00 7.50%$3,237.50101-000-000-334-03-61-00 WA DOT SR 520 GCA 6496
101-000-000-336-00-87-00 Motor Fuel Tax(unrestricted)$5,650.08 $45,496.77
$0.00 $262.50
$59,500.00 76.47%
Total Intergovernmental Revenues $5,650.08 $45,759.27 $113,000.00 40.49%
$67,500.00
$22,500.00 $202,500.00 $270,000.00 75.00%$67,500.00 Total Transfers-In
$28,150.08 $248,259.27 $383,000.00 64.82%$134,740.73
236.94%
236.94%
$239,301.61 $3,573,866.91 $5,321,775.00 67.32%$1,747,908.09
$53,500.00 0.49%$53,237.50
101-000-000-397-00-30-00 Transfer to Street from Capital $22,500.00 $202,500.00 $270,000.00 75.00% Transfers-In
$67,240.73
Total City Street Fund
$0.00 $0.00 $0.00
30
Budget
RemainingAccount Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Tree Fund
Miscellaneous Non-Revenue
103-000-000-389-00-50-00 Tree Replacement $0.00 ($2,200.00)
Total Miscellaneous Non-Revenue $0.00 $2,200.00 $0.00
$0.00 $2,200.00
($2,200.00)
Total Tree Fund $0.00 $2,200.00 $0.00 ($2,200.00)
($15,274.89)
Capital Projects Fund
307-000-000-318-34-00-00 Real Estate Excise Tax 1 $73,068.27 $387,274.89 $372,000.00 104.11%
307-000-000-318-35-00-00 Real Estate Excise Tax 2 $73,068.27 $387,274.89 $372,000.00 104.11%
$25,132.00307-000-000-334-06-91-02 Grant-Property II Levy $0.00
($15,274.89)
$146,136.54 $774,549.78 $744,000.00 104.11%($30,549.78)
Other Taxes
Total Other Taxes
307-000-000-334-06-91-01 Grant-KC Flood Control $0.00 $0.00 $28,041.00 0.00%$28,041.00$12,395.93 $18,000.00 68.87%$5,604.07307-000-000-334-06-91-03 Grant - KC Conservation $0.00 $0.00 $25,132.00 0.00% Charges for Goods and Services Transportation Road/Street Maintenance & Repair Charges307-000-000-344-10-02-00 Roads Street CIP Improvements $0.00 $160.00 $0.00 ($160.00)
Total Road/Street Maintenance & Repair Charges $0.00 $160.00 $0.00 ($160.00)
Total Transportation $0.00 $160.00 $0.00 ($160.00)
Total Charges for Goods and Services $0.00 $160.00 $0.00 ($160.00)
$1,908,516.11
Total Capital Projects Fund $146,136.54 $787,105.71 $815,173.00 96.56%$28,067.29
Grand Totals $413,588.23 $4,611,431.89 $6,519,948.00 70.86%
31
135.72%($2,286.21) Total Legislative Services $164.42 $26,907.16 $33,700.00 79.84%$6,792.84001-000-000-511-80-51-00 Election Services-Voter Regist $0.00 $8,686.21 $6,400.00
122.69%($181.51)001-000-000-511-60-49-10 Medina Days $0.00 $10,567.50 $11,000.00 96.07%$432.50001-000-000-511-60-49-00 Miscellaneous $56.01 $981.51 $800.00
$5,404.53 $14,500.00Professional Services $0.00 37.27%$9,095.47001-000-000-511-60-43-00 Travel & Training $108.41 $1,267.41 $1,000.00 126.74%($267.41)001-000-000-511-60-41-00
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
General Fund
Legislative Services
32
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
Total Municipal Court $9,970.00 $47,190.00 $78,000.00 60.50%$30,810.00
31.42%$4,115.00
001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf $1,825.00 $13,305.00 $24,000.00 55.44%$10,695.00
001-000-000-512-50-41-20 Public Defender $145.00 $1,885.00 $6,000.00
Municipal Court001-000-000-512-50-41-10 Prosecuting Attorney $8,000.00 $32,000.00 $48,000.00 66.67%$16,000.00
33
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$46,045.71
$0.00 $84,382.20 $85,133.00 99.12%$750.8084.00%$32.00001-000-000-513-10-49-01 Dues, Subscriptions $0.00 $168.00 $200.00
35.67%$210.00 $535.00 $1,500.00 $965.00001-000-000-513-10-49-00 Miscellaneous $0.00 $217.10 $0.00 ($217.10)001-000-000-513-10-43-00 Travel & Training
$7,207.30
001-000-000-513-10-41-00 Professional Services $3,150.00 $7,138.89 $10,000.00 71.39%$2,861.11
Total Personnel Benefits $3,387.33 $31,829.70 $39,037.00 81.54%
Personnel Benefits001-000-000-513-10-21-00 Personnel Benefits $3,387.33 $31,829.70 $39,037.00 81.54%$7,207.30
75.00%$750.09 Total Salaries & Wages $11,888.60 $106,997.40 $141,444.00 75.65%$34,446.60001-000-000-513-10-11-16 ICMA 457 Plan $249.99 $2,249.91 $3,000.00001-000-000-513-10-11-00 Salaries & Wages $11,638.61 $104,747.49 $138,444.00 75.66%$33,696.51
Executive Salaries & Wages
001-000-000-513-10-49-02 Judgements/Settlements
Total Executive $18,635.93 $231,268.29 $277,314.00 83.40%
34
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
Total Finance Department $37,545.85 $405,866.34 $483,301.00 83.98%$77,434.66
94.54%63.01%
Insurance (WCIA)
$10,428.43
001-000-000-514-10-51-00 Intergvtml Prof Serv-Auditors
001-000-000-514-10-49-10 Miscellaneous Total Other Services & Charges $7,272.95 $180,635.57 $191,064.00
$3,447.68
$3,699.08
$5,935.60 $10,334.32 $13,782.00 74.98%
001-000-000-514-10-49-00 Misc-Dues,Subscriptions $1,139.55 $6,300.92 $10,000.00
($554.00)$323.48 $12,114.30 $22,833.00 53.06%$10,718.70$0.00 $128,785.00 $128,231.00 $295.79$1,500.00 80.28%001-000-000-514-10-46-00 100.43%
Professional Services001-000-000-514-10-43-00 Travel & Training $392.00 $1,204.21$0.00 $2,500.00 $5,000.00 50.00%$2,500.00001-000-000-514-10-41-01 IT Tech, SW Services- City Hall $5,257.92 $29,496.14 $23,000.00 128.24%($6,496.14)
$53,943.54
$6,038.92 $54,403.52 $73,310.00 74.21%$18,906.48
73.48%
$18,906.48
67.50%$1,950.03
001-000-000-514-10-11-14 Education $100.00 $0.00 ($100.00)
001-000-000-514-10-11-16 ICMA 457 Plan
$0.00
$52,412.96
001-000-000-514-10-11-13 6% Longevity $0.00 $319.45 $0.00 ($319.45)
001-000-000-514-10-11-00 Salaries & Wages $16,113.44 $145,007.04 $197,420.00
Finance Department
Salaries & Wages
73.45%
Total Salaries & Wages $16,563.44 $149,476.46 $203,420.00$450.00 $4,049.97 $6,000.00
Personnel Benefits001-000-000-514-10-21-00 Personnel Benefits Total Personnel Benefits $6,038.92 $54,403.52 $73,310.00 74.21%
001-000-000-514-10-31-00 IT HW SW Oper Supplies-City Hall $1,734.94 $11,016.47 $1,725.00 638.64%($9,291.47) Other Services & Charges
001-000-000-514-10-48-00 Repairs & Maint-Annual Software Maint $160.00 $235.00 $500.00 47.00%$265.00
001-000-000-514-10-41-00
35
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$79,530.57
Legal Department
001-000-000-515-30-41-60 Special Counsel
Total Legal Department $15,191.29 $110,469.43 $190,000.00 58.14%
84.77%$13,707.00$186.90 $34,176.43 $100,000.00 34.18%$65,823.57001-000-000-515-30-41-10 City Attorney $15,004.39 $76,293.00 $90,000.00
36
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$288,326.00 78.81%$61,095.51
001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg Total Building Maintenance $4,421.48 $35,449.55
Total Central Services $25,013.78 $227,230.49
Total Other Services $5,104.14 $47,468.93 $62,450.00 76.01%$14,981.07
$1,318.35
Other Services
001-000-000-518-10-49-40 Photocopies
$3,336.38
$510.48
($59.92)
Office and Operating Supplies
001-000-000-518-10-31-00 Office And Operating Supplies
Total Office and Operating Supplies $716.47 $12,681.65
$12,681.65$716.47
Personnel Benefits001-000-000-518-10-21-00 Personnel Benefits Total Personnel Benefits $2,893.99 $25,861.08 $43,339.00 59.67%$17,477.92
Total Salaries & Wages $11,877.70 $105,769.28 $146,537.00 72.18%$40,767.72
Salaries & Wages
70.13%
001-000-000-518-10-11-17 Opt-Out Medical
$1,499.94$500.01 $4,500.06 $6,000.00
196.54%$3,775.48 $30,660.55 $15,600.00 ($15,060.55)
001-000-000-518-10-49-10
$252.16 $2,663.62 $6,000.00 44.39%001-000-000-518-10-49-30 Postcard, Public information
Miscellaneous $0.00 $2,037.02
$2,577.69
$2,449.1981.48%$462.98
001-000-000-518-10-49-20 Dues, Subscriptions $0.00 $1,059.92 $1,000.00 105.99%
$2,500.00
57.04%$6,000.00$208.03 $3,422.31
001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste $2,178.34 $12,550.81 $15,000.00
001-000-000-518-10-42-00
001-000-000-518-10-44-00 Advertising $3,500.00001-000-000-518-10-43-00 Travel & Training $200.00 $3,468.59
Professional Services $529.49 $9,387.88 $5,450.00
$14,000.00 90.58%
$14,000.00 90.58%
$600.00
001-000-000-518-10-11-13
Postage/Telephone $1,225.64 172.25%
$1,318.35
001-000-000-518-10-41-00 ($3,937.88)54.43%$22,000.00
$90,932.06 $129,670.00
75.00%001-000-000-518-10-11-14 Education $0.00 $0.00 0.00%
Central Services
001-000-000-518-10-11-16 ICMA 457 Plan
001-000-000-518-10-11-00 Salaries & Wages $10,226.52
$1,151.17 $10,337.16 $10,267.00
6% Longevity $0.00 $0.00 $0.00
100.68%($70.16)
$38,737.94
$2,893.99 $25,861.08 $43,339.00 59.67%$17,477.92
$0.00
$600.00
$903.25 $1,000.00 90.33%$96.75
$10,024.47$11,975.53
$31.41
83.67%
99.10%
001-000-000-518-30-45-00 Facility Rental $646.00 $4,789.00 $6,400.00 74.83%$1,611.00 Building Maintenance
($13,449.55)$22,000.00 161.13%
37
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
Intergovernmental Services
63.54%
001-000-000-519-90-49-08 $0.00Puget Sound Clean Air Agency
40.00%
001-000-000-519-90-51-70 Sound Cities Association Total Intergovernmental Services
001-000-000-519-90-51-40
001-000-000-519-90-51-30 King County Alcohol Control $158.60 $444.77
$715.60 $13,319.17
King County Water/Land Resource $0.00 $1,679.40001-000-000-519-90-51-60
$1,680.00$12,953.83
$0.00
$26,273.00 50.70%
$500.00($1,679.40)
$700.00
$0.00
$5,791.00 $255.23$0.00 $5,791.00
001-000-000-519-90-49-04
001-000-000-519-90-51-20
$60.0020.98%
OMWBE - Office Of Minority $0.00 $100.00 $100.00 100.00%Eastside Transportation Prog.001-000-000-519-90-49-03 ARCH $0.00 $3,223.00 $15,361.00001-000-000-519-90-49-01 $557.00 $557.00 $557.00Puget Sound Regional Council001-000-000-519-90-49-00 Association Of WA Cities $0.00 $1,484.00 $1,484.00
100.00%
$0.00100.00%$0.00$12,138.00
100.00%
0.00%
$0.00 $0.00 $500.00 0.00%$0.00
$40.00 $100.00
WA ST Purchasing & Contract
$0.00 $0.00 $1,680.00
38
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$126,450.00$84,610.41 66.91%$41,839.59
Other Services & Charges
001-000-000-521-20-49-60 Crime Prevention/Public Educ Total Other Services & Charges $9,787.73
Supplies
001-000-000-521-20-35-20 Firearms (Purchase & Repair) Total Supplies $24,264.34 $53,500.00 45.35%$29,235.66
$404,600.00 66.39%
$3,801.3841.52%
58.19%
Personnel Benefits
001-000-000-521-20-23-00 Tuition
$8,380.51$1,462.41 $6,983.06 $12,000.00
001-000-000-521-20-21-00 Personnel Benefits $27,768.13
Salaries & Wages
001-000-000-521-20-13-00 Holiday Pay
001-000-000-521-20-12-00 Overtime
$38,340.00$0.00
$44,587.02 $80,000.00
$8,455.00
$2,100.000.00%$1,950.00$1,950.00
0.00%
16.00%
$500.0038.63%$2,454.87$0.00 $0.00 $500.00
$0.00 $400.00 $2,500.00
$4,000.00001-000-000-521-20-49-30 Animal Control
001-000-000-521-20-49-41 Lexipol Manuals $0.00 $0.00001-000-000-521-20-49-40 Dues,Subcriptions,Memberships $0.00 $1,545.13
$1,500.00Bicycle Patrol $0.00 $0.00 $1,500.00001-000-000-521-20-49-00001-000-000-521-20-49-20 0.00%Misc. (service/supplies)$576.00 $576.00 $500.00
23.37%$12,260.78$6,257.50115.20%($76.00)001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint $4,982.88 $16,742.50 $23,000.00 72.79%001-000-000-521-20-48-10 Repairs & Maint-Automobiles $280.20 $3,739.22 $16,000.00
59.88%$187.14 $1,497.12 $2,500.00 $1,002.88001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW $81.58 $6,685.65 $9,000.00 74.29%$2,314.35001-000-000-521-20-45-00 Equipment-Lease & Rentals
$6,595.20001-000-000-521-20-43-00 Travel & Training $607.87 $2,250.98 $12,000.00 18.76%$9,749.02001-000-000-521-20-42-00 Communications (phone,Pagers)$1,159.73 $13,404.80 $20,000.00
96.05%$750.93001-000-000-521-20-41-50 Recruitment-Background $0.00 $17,065.60 $7,000.00 243.79%($10,065.60)001-000-000-521-20-41-05 IT Services $1,912.33 $18,249.07 $19,000.00
001-000-000-521-20-41-00 Professional Services $0.00 $2,454.34 $7,000.00 35.06%$4,545.66
7.58%$6,007.55$1,913.28 $14,218.28 $30,000.00 47.39%$1,500.00$3,848.48
001-000-000-521-20-31-01
$15,781.72001-000-000-521-20-31-60 Ammo/Range (Targets, etc)$232.17 $492.45 $6,500.00001-000-000-521-20-31-40 Police Operating Supplies $6,500.00IT HW,SW Off Equip <$5K $0.00 $1,519.76 $2,500.00 $1,164.7760.79%$980.2482.08%Office Supplies $93.25
$231,955.53 $353,600.00
$5,335.23 $6,500.00
001-000-000-521-20-21-10 Personnel Benefits-Retirees
Total Personnel Benefits $32,131.81 $268,614.08
$5,000.00
108.26%($3,348.26)
$5,016.94$25,619.49 $34,000.00 75.35%
0.00%
$1,083,291.00 62.08%$410,738.18
$3,371.24
001-000-000-521-20-11-16
65.60%
Total Salaries & Wages $79,153.82 $672,552.82
$35,412.98
$0.00 $43,874.26 $40,526.00
$878.80
$3,156.6775.00%$2,113.95001-000-000-521-20-11-13
50.66%
$16,650.75
001-000-000-521-20-11-18 3% Night Shift $469.11
$2,700.10001-000-000-521-20-11-14
6% Longevity
55.73%
48.37%
$3,460.76 $6,832.00
$15,599.25 $32,250.00
78.46%
$3,600.00 75.00%
$2,805.33 $5,962.00
ICMA 457 Plan $2,499.29
47.05%$704.56 $6,341.05
$549,984.85
$899.90
2% Longevity $266.71 $3,200.20 $4,079.00 63.71%$313,262.15
$311.69
Police Operations
$863,247.00001-000-000-521-20-11-00 Salaries & Wages $68,121.47
$944.00
001-000-000-521-20-11-11
001-000-000-521-20-12-01 Merit Pay $0.00
Education $300.01
$6,480.98
001-000-000-521-20-11-12 4% Longevity
0.00%
001-000-000-521-20-31-00
$38,340.00
001-000-000-521-20-22-00 Uniforms
$121,644.47$2,901.27
$0.00 $4,056.00 81.12%
67.02%
$135,985.92
001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash $0.00 $0.00
$1,609.78 $2,698.62
$1,500.00
39
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$743,551.04
$0.00
001-000-000-521-20-51-50 Jail Service-Prisoner Board
001-000-000-521-20-51-30
001-000-000-521-20-51-60
001-000-000-521-20-51-80 Domestic Violence-Kirkland
001-000-000-521-20-51-40
Prisoner Transport $0.00
Access-WSP
Intergovernmental Services
51.20%0.00%$6,000.00
$66,000.00Marine Patrol Services $0.00 $0.00
$7,071.24 $30,718.20 $60,000.00
$0.00 $56.42
$0.00 $6,000.00
$7,071.24
$1,172.01 $1,000.00 ($1,172.01)
$66,000.00
$29,281.80
$943.585.64%$0.00
0.00%$0.00 $0.00 $2,000.00
$19,744.00$2,954.32
0.00%$2,000.00
001-000-000-521-20-51-20 Dispatch-EPSCA $0.00 $5,545.68 $8,500.00 65.24%001-000-000-521-20-51-15 Dispatch Services-Norcom Trans $0.00 $58,101.00 $77,845.00 74.64%
001-000-000-521-20-51-90 Other Cities-Add'l Police Serv
Total Intergovernmental Services $95,593.31 $221,345.00 43.19%$125,751.69
Total Police Operations $131,993.08 $1,145,634.96 $1,889,186.00 60.64%
40
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
50.00%$325,652.00
Fire & Medical Aid Department001-000-000-522-20-51-00 Fire Control Services $0.00 $325,652.00 $651,304.00 50.00%
Total Fire & Medical Aid Department $0.00 $325,652.00 $651,304.00
$325,652.00
41
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
Other Services & Charges
001-000-000-525-60-42-00 Communications/Data
$2,520.00 $26,780.00 $35,000.00001-000-000-525-60-41-08 Prof Serv EMP Grant E12-332 $0.00 ($34.95)
Supplies
001-000-000-525-60-31-00 Supplies
Total Supplies $1,544.25 $2,890.43 $4,000.00 72.26%
001-000-000-525-60-41-00 Prof Serv-EP Coordinator $0.00
Total Emergency Preparedness $4,170.45 $31,163.96 $42,950.00
$221.52$81.20 $728.48 $950.00 76.68%$25.00 $2,200.00$800.00 $3,000.00 26.67%
$1,109.57$1,544.25 $2,890.43 $4,000.00 72.26%
76.51%$8,220.00
$1,109.57
$34.95
Emergency Preparedness
$10,676.47
72.56%$11,786.04
001-000-000-525-60-43-00 Travel & Training
Total Other Services & Charges $2,626.20 $28,273.53 $38,950.00 72.59%
42
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$0.00
Shoreline Consultants
Total Development Services Dept $97,678.40 $558,319.72 $788,976.00 70.77%$230,656.28
001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
Total Other Services & Charges $64,077.11 $260,591.58
$0.00
$18,436.16
Supplies
001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint Total Supplies $595.95 $3,191.41 $6,550.00 48.72%
Personnel Benefits001-000-000-558-60-21-00 Personnel Benefits Total Personnel Benefits $8,318.19 $72,363.84$8,318.19 $72,363.84
Salaries & Wages
001-000-000-558-60-11-17 Opt-Out of Medical
Total Salaries & Wages $24,687.15 $222,172.89 $295,326.00 75.23%
$396,300.00
$255.00 $1,000.00$3,200.00 25.50%68.75%$745.00
$3,358.5992.14%
001-000-000-558-60-43-00 Travel & Training
$115,730.78001-000-000-558-60-41-06
$13,552.40
Other Services & Charges
67.34%
$783.52
$73,153.11
001-000-000-558-60-31-00 Operating Supplies $591.90 $841.90
$90,800.00 79.70%
$4,000.00
001-000-000-558-60-11-16 ICMA 457 Plan $561.90 $5,045.48
001-000-000-558-60-11-14 Education $200.00
$999.88$2,200.12
65.76%$135,708.42
$8,070.00 $27,947.60 $41,500.00001-000-000-558-60-41-50 Landscape Consultant $0.00 $735.00 $10,000.00001-000-000-558-60-41-55
001-000-000-558-60-41-07 Engineering Consultant $24,778.96 $116,269.22 $232,000.00 50.12%
$13,278.48($1,034.00)
46.15%$6,785.00
$57,000.00
7.35%$9,265.00
104.14%
Building Inspector Contract $0.00 $5,815.00 $12,600.00
76.70%$37,614.12 $14,000.00
$25,000.00
268.67%
001-000-000-558-60-41-02 Hearing Examiner $12,749.50 $26,034.00001-000-000-558-60-41-01 Planning Consultant $7,041.40 $43,721.52001-000-000-558-60-41-00 Prof Services $11,437.25 ($23,614.12)
$3,158.10$200.49$2,550.00$4.05 $2,349.51 21.05%
$960.51$2,400.00 75.00%$599.94
$2,249.89
$90,800.00 79.70%$18,436.16
$5,829.00 86.56%$750.00 $6,750.11 $9,000.00 75.00%
001-000-000-558-60-11-13 6% Longevity $1,800.06
001-000-000-558-60-11-00 Salaries & Wages $22,854.97
75.01%$320.28 $2,882.49 $3,843.00
Development Services Dept
$68,559.25$205,694.75 $274,254.00 75.00%
43
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$1,080.42
Total Recreational Services $184.08 $23,721.19 $33,950.00 69.87%$10,228.81
80.50%
Other Services & Charges
001-000-000-574-20-49-00 Miscellaneous Total Other Services & Charges $300.00 $1,619.58 $2,700.00 59.98%
001-000-000-574-20-31-00 Operating Supplies Total Supplies $0.00 $1,972.30 $2,450.00
Total Personnel Benefits ($115.92)$3,390.56 $4,600.00 73.71%$1,209.44
Personnel Benefits
001-000-000-574-20-22-00 Uniforms
0.00%$200.00
$0.00 $2,528.09 $3,700.00 68.33%$1,171.91
Salaries & Wages
001-000-000-574-20-12-00 Overtime Total Salaries & Wages $0.00
Recreational Services
$16,738.75
001-000-000-574-20-11-00 Salaries & Wages
34.62%$850.00
$300.00 $1,169.58 $1,400.00 83.54%$230.42
001-000-000-574-20-43-00 Travel & Training $0.00 $450.00 $1,300.00
$477.70$0.00 $1,972.30 $2,450.00 80.50%$477.70
001-000-000-574-20-21-00 Personnel Benefits ($115.92)$862.47 $900.00 95.83%$37.53
Supplies
$24,200.00 69.17%$7,461.25
69.74%$7,261.25
$0.00 $0.00 $200.00
$0.00 $16,738.75 $24,000.00
44
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
Total Parks Department $59,605.90 $320,365.45 $400,797.00 79.93%$80,431.55
Other Services & Charges
001-000-000-576-80-49-01 Misc-Property Tax Total Other Services & Charges $29,783.30 $47,678.58
Travel & Training $285.00 $3,459.12
001-000-000-576-80-41-00
$39,422.00 120.94%($8,256.58)
Supplies
001-000-000-576-80-32-00 Vehicle Fuel & Lube
Total Supplies $1,553.77 $17,297.62 $23,000.00 75.21%$5,702.38
Personnel Benefits
001-000-000-576-80-22-00 Uniforms Total Personnel Benefits $6,668.92 $59,335.16 $80,107.00 74.07%
Salary & Wages
001-000-000-576-80-12-00 Overtime Total Salary & Wages $21,599.91 $196,054.09
001-000-000-576-80-11-14 Education $269.97 $2,429.80
$57,328.34
$94.83$0.00 $127.17 $222.00 57.28%
107.51%($1,126.75)001-000-000-576-80-48-00 Repair & Maint Equipment $1,318.29 $1,941.41 $4,000.00
($459.12)001-000-000-576-80-42-00
48.54%$2,058.59001-000-000-576-80-47-00 Utilities $9,843.00 $16,126.75 $15,000.00
001-000-000-576-80-43-00 $3,000.00 115.30%Telephone/postage $366.95 $2,352.53 $3,200.00
($11,502.22)$1,830.62
73.52%$847.47
001-000-000-576-80-41-04 Professional Services-Misc $81.90 $2,169.38 $4,000.00 54.23%Professional Services $17,888.16 $21,502.22 $10,000.00 215.02%
$2,391.32$510.97 $3,608.68 $6,000.00 60.14%
94.28%$1,023.12 $11,313.68 $12,000.00 $686.32
001-000-000-576-80-31-01 Maintenance Supplies $19.68 $2,375.26 $5,000.00 47.51%$2,624.74
001-000-000-576-80-31-00 Operating Supplies
$20,771.84
73.85%$20,663.39$234.70 $971.55 $1,080.00 89.96%
$6,750.19 $9,000.00
($230.88)
$108.45001-000-000-576-80-21-00 Personnel Benefits $6,434.22 $58,363.61 $79,027.00
$62,213.91$258,268.00 75.91%
001-000-000-576-80-11-16 ICMA 457 Plan
$0.00 $1,670.88 $1,440.00 116.03%
75.00%001-000-000-576-80-11-17 Opt-Out Of Medical $787.22 $7,068.97 $7,081.00 99.83%$12.03
$3,240.00 74.99%6% Longevity $617.75 $5,559.75 $7,413.00
$750.03 $810.20$2,249.81
$191.1675.00%$1,853.25001-000-000-576-80-11-11 2% Longevity $63.76 $573.84 $765.00 75.01%001-000-000-576-80-11-13
001-000-000-576-80-11-00 Salaries & Wages $19,111.18 $172,000.66 $229,329.00 75.00%
Parks Department
45
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
Total General Fund $400,868.78 $3,507,369.40 $5,308,237.00 66.07%$1,800,867.60
Capital Expenditures
001-000-000-594-76-00-00 Parks Capital Outlay
Total Capital Expenditures $0.00 $40,261.24
001-000-000-594-21-64-50 Police Vehicle/Equip >$5K Capital
City Hall IT HW/SW >$5K Capital $0.00
$39,089.57 $45,000.00
$124,160.00 32.43%$83,898.76
$44,000.00001-000-000-594-14-64-00
86.87%$5,910.43$0.00 $1,171.67 $26,400.00 4.44%$25,228.33$0.00
001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital $0.00 $0.00 $44,000.00 0.00%$0.00 $8,760.00 0.00%$8,760.00
46
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$13,362.03
Total City Street Fund $23,116.73 $245,470.22 $339,613.00 72.28%
Traffic And Pedestrian Services
101-000-000-542-67-41-00 Street Cleaning
Total Traffic And Pedestrian Services $2,051.79 $23,137.97
$2,051.79 $16,313.80Street Light Utilities
Storm Drain Maintenance $0.00 $2,581.86 $5,000.00 51.64%$2,418.14
$4,363.99
$1,471.78
$94,142.78
0.00%$3,000.00
$36,500.00 63.39%
Snow & Ice Removal $0.00 $0.00 $3,000.00
82.45%$877.63
Total Supplies $107.12 $5,116.93 $1,383.07
Machine/Facility Rental
Equipment Maintenance
Total Personnel Benefits $4,289.53 $39,690.84 $53,435.00
Supplies
101-000-000-542-30-35-00 Small Tools/minor Equipment $78.90 $5,088.71 $5,000.00
Salaries & Wages
101-000-000-542-30-12-00 Overtime
Total Salaries & Wages $14,400.02 $130,703.31
Opt-Out Of Medical $524.86 $4,712.83
101-000-000-542-30-11-13
$172,178.00 75.91%$41,474.69
65.26%
$1,000.00$0.00 $0.00 $1,000.00 0.00%101-000-000-542-66-41-00
$25,000.00 $8,686.20101-000-000-542-64-41-00 Traffic Control Devices $0.00 $6,824.17 $7,500.00 90.99%$675.83101-000-000-542-63-41-00
101-000-000-542-30-41-10 0.00%$0.00 $0.00 $1,000.00101-000-000-542-30-45-00 Road & Street Maintenance $0.00 $636.01
101-000-000-542-40-41-00
$1,000.00101-000-000-542-30-47-00 Utility Services $65.63 $545.68 $1,500.00 36.38%$954.32$2,079.74101-000-000-542-30-48-00
12.72%Prof Svcs- GCA 6496 SR 520 $0.00 $910.00 $3,500.00101-000-000-542-30-41-01 $5,000.00
$4,122.37 $5,000.00
($137.01)$12,111.7626.00%$2,590.0075.78%101-000-000-542-30-41-00 Professional Services $122.90 $37,888.24 $50,000.00101-000-000-542-30-40-00 Road & Street Maintenance $0.00 $137.01 $0.00
101.77%101-000-000-542-30-31-00 Operating Supplies
$6,500.00 78.72%
($88.71)$28.22 $28.22 $1,500.00 1.88%
$13,775.30$0.00 $781.14 $750.00 104.15%($31.14)
74.28%$13,744.16
101-000-000-542-30-21-00 Personnel Benefits $4,289.53 $38,909.70 $52,685.00101-000-000-542-30-22-00 Uniforms 73.85%
($153.93)
Personnel Benefits
$7.17
101-000-000-542-30-11-16
$0.00 $1,113.93 $960.00 116.03%101-000-000-542-30-11-17 $4,720.00 99.85%
ICMA 457 Plan $499.98 $4,500.03 $6,000.00
$1,235.28
$539.7975.00%$1,499.97101-000-000-542-30-11-14 Education $180.03 $1,620.21 $2,160.00 75.01%
6% Longevity $411.86 $3,706.72 $4,942.00 75.00%
75.00%$12,740.78 $114,667.03 $152,886.00 $38,218.97
101-000-000-542-30-11-11 2% Longevity $42.51 $382.56 $510.00 75.01%$127.44
101-000-000-542-30-11-00 Salaries & Wages
City Street Fund
47
Account Number Description
September
Actual
September YTD
Actual Annual Budget % of Total
Budget
Remaining
$2,190,233.78
$931,949.60 $1,227,173.00 75.94%$295,223.40
Grand Totals $698,069.13 $4,684,789.22 $6,875,023.00 68.14%
Transfer from Capital to Street Total Transfer Out $22,500.00 $202,500.00 $270,000.00
Capital Projects Fund
307-000-000-595-30-63-16 Medina Park Water Treatmt $1,082.79 $2,534.64 $53,173.00
307-000-000-595-30-05-00307-000-000-595-30-63-01 Road Construction $172,512.48
$50,638.36
$9,343.17
Total Capital Projects Fund $274,083.62
$67,500.00$22,500.00 $202,500.00 $270,000.00 75.00%$67,500.0075.00%
Transfer Out307-000-000-597-00-30-00
38.33%$0.00 $22,999.00 $60,000.00307-000-000-595-30-63-04 Crack Sealing
4.77%
$37,001.00307-000-000-595-30-63-10 Sidewalk-82nd Ave/NE 8th ST $0.00 $18,390.50 $185,000.00 9.94%$166,609.50
$265,656.83 $275,000.00 96.60%Overlake DR East $0.00 $0.00 $40,000.00 ($1,158.24)($74,710.39)
0.00%$40,000.00
307-000-000-594-18-62-01 Public Works Shop Improvements $77,988.35 $418,710.39 $344,000.00 121.72%307-000-000-594-75-62-13 Medina Park Picnic Shelter $0.00 $1,158.24 $0.00
48
Beginning Cash - In Cash - In Cash -Out Ending Fund Balance US Bank Investment Pool Investments Transfers Transfers Disbursements Fund Balance
January 1, 2014 (Prop Tax, REET)(Sales Tax, Other ST)Used In Out AP, Payroll September 2014
General Fund 2,736,170$ 3,600,942$ 3,525,952$ 2,811,160$
City Street Fund 47,129$ 45,948$ 202,500$ 245,659$ 49,918$
Tree Fund 69,356$ 2,200$ -$ 71,556$
Capital Reserve Fund 1,878,603$ -$ -$ 1,878,603$ Capital Projects Fund 731,297$ 787,106$ 202,500$ 729,450$ 586,453$
Non-Revenue Trust Funds 133,831$ 56,672$ 22,085$ 168,418$ Investment Pool (4,766,829)$ 1,045,920$ (900,000)$ (4,912,749)$
Cash in Bank 828,813$ 653,359$ Total Cash/Investment:5,595,642$ 5,566,108$
Note: Cash Activity Report includes Non-Revenue Advanced Deposits and Non-Revenue Clearing Account entries which are not part of the adopted budget and will not tie to the budget.
49
50
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
October 13, 2014
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
OCTOBER AND NOVEMBER PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Park Board Meeting October 14 5:00 pm Medina City Hall
Emergency Preparedness Committee Meeting October 21 6:30 pm Medina City Hall
City Council Special Meeting October 27 6:00 pm Medina City Hall
Planning Commission Meeting October 28 6:00 pm Medina City Hall
City Council Meeting November 10 6:30 pm Medina City Hall
Veteran’s Day – CITY HALL CLOSED November 11
Park Board Meeting November 17 5:00 pm Medina City Hall
Planning Commission Meeting November 25 6:00 pm Medina City Hall
Thanksgiving Day Holiday – CITY HALL CLOSED November 27
Day After Thanksgiving – CITY HALL CLOSED November 28
Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of September, the City issued 25 bulletins amounting to a total of
11,420 bulletins delivered to subscribers; approximately 24.17% were opened. See Attachment 1.
As of September 30, the City had 2,896 subscribers (change in total subscribers +35), with a combined
total of 21,317 subscriptions (change in total subscriptions +232).
Website Hits: The attached report identifies popular hits on the City’s website pages during the month of
September. See Attachment 2.
RECORDS REQUESTS
As of September 30, 172 public records requests have been received by central services. See
Attachment 3.
PASSPORTS
During the month of September, 5 passport applications were processed at City Hall, totaling 122 for
the year. The City accepts applications by appointment only between 9 am and 3:30 pm daily.
GET CONNECTED! STAY INFORMED! SIGN UP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANT, DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program. 51
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique
Email Opens
Unique
Email Open
Wireless
Recipients
September, 2014 25 11,625 11,420 1,891 24.10%2,929
August, 2014 17 13,546 13,367 2,430 24.70%2,921
July, 2014 27 15,934 15,616 2,900 24.80%3,223
June, 2014 34 21,914 21,494 3,222 21.00%5,351
May, 2014 22 16,518 16,165 2,769 23.00%3,553
April, 2014 30 16,404 16,108 2,690 22.70%3,503
March, 2014 35 19,949 19,246 3,554 24.70%3,977
February, 2014 25 16,963 16,629 3,010 24.00%3,491
January, 2014 22 12,228 11,963 2,221 24.30%2,320
December, 2013 11 7,057 6,942 1,278 23.60%1,243
November, 2013 26 11,322 11,149 2,040 23.30%1,821
October, 2013 29 15,779 15,504 2,776 22.60%2,558
September, 2013 22 11,671 11,143 1,916 22.10%2,051
August, 2013 17 8,563 8,212 1,620 23.30%934
July, 2013 32 13,584 13,110 2,435 22.20%1,554
June, 2013 37 11,705 11,452 1,925 20.40%1,380
May, 2013 34 15,114 14,806 2,729 22.00%1,604
April, 2013 30 12,668 12,456 2,325 22.10%1,271
March, 2013 35 18,594 18,194 3,483 22.50%1,835
February, 2013 23 7,010 6,887 1,111 19.10%653
January, 2013 31 12,230 11,989 2,516 24.20%956
Date Sent Top 10 Most Read Bulletins During April
Emails
Opened
Email Open
Rate
09/04/2014 04:59 PM PDT 417 27%
09/05/2014 04:19 PM PDT 174 29%
09/11/2014 09:15 AM PDT 86 21%
09/12/2014 12:20 PM PDT 254 18%
09/16/2014 11:16 AM PDT 340 23%
09/18/2014 04:29 PM PDT 150 26%
09/19/2014 09:32 AM PDT 166 27%
09/19/2014 11:38 AM PDT 101 23%
09/25/2014 11:08 AM PDT 390 27%
09/25/2014 03:00 PM PDT 215 31%
September 22, 2014 Joint City Council/Planning
Commission Agenda
REVISED: September 22, 2014 Joint City
Council/Planning Commission Meeting Agenda
09/23/2014 Medina Planning Commission Agenda
Packet
SR-520 Closures Update
September 29, 2014 City Council Special Meeting
Comparisons:
SR-520 Road/Ramp Closures Update
September 8, 2014 City Council Agenda Packet
09/15/2014 Park Board Meeting Agenda
SR-520 Full Closure Sept. 13-15
Open House/Town Hall, Thursday Sept.18, 2014
52
Top 20 Page Views by Section Top 20 Unique IPs by Section
Section
Page
Views
Percent of
Total Section
Unique
IPs
Percent of
Total IPs
Default Home Page 5437 40.42 Default Home Page 2827 39.71
Public Works 909 6.76
Capital and Transportation
Improvement Plans 404 5.67
Police 591 4.39 Police 336 4.72
Capital and Transportation
Improvement Plans 479 3.56 Development Services 208 2.92
Development Services 431 3.2 Parks 202 2.84
Parks 340 2.53 History 186 2.61
Search Results 295 2.19 FAQs 161 2.26
Services Directory 270 2.01 Services Directory 146 2.05
History 259 1.93 Employment 143 2.01
FAQs 241 1.79 Search Results 141 1.98
City Council 234 1.74 City Council 138 1.94
Employment 224 1.67 City Departments 118 1.66
City Departments 177 1.32 Employment 105 1.47
Employment 176 1.31 Documents 95 1.33
Documents 149 1.11 Public Works 91 1.28
Traffic Safety 145 1.08 Traffic Safety 78 1.1
Parks and Recreation Board 135 1 Parks and Recreation Board 78 1.1
Alarm System Registration 128 0.95 Helpful Links 70 0.98
Helpful Links 125 0.93 City Clerk's Office 66 0.93
City Clerk's Office 122 0.91
Emergency Preparedness
Questionnaire 65 0.91
Total Page Views During
Period 10,867
Total Unique Views During
Period 5,658
53
RECORD
NUMBER
DATE
RECEIVED
REQUESTOR REQUEST DESCRIPTION
LIST OF RECORDS
COPIED
DATE E-MAILED,
MAILED, FAXED
OR PICKED-UP BY
REQUESTOR
2014-1 1/2/2014
Mioa Zhang
Grade determination and
construction plans for: 2457 78th
Ave NE; 2058 78th Ave NE; 7620
NE 32nd St
1/9/14 plans sent to
Wide Format
1/14/14 requestor
picked up his copy.
PRR Completed.
2014-2 1/8/2014
Paul Silva Recently issued Building Permits
N/A 1/8/2014
CITY OF MEDINA
PENDING PUBLIC RECORDS REQUEST LOG
54
2014-3 1/6/2014
Allan Bakalian (1) All files, correspondence,
emails, reports, permits,
variances, approvals,
authorizations, orders, or any
related occupation, use or zoning
determinations since the City's
incorporation for property
addressed 816 Evergreen Point
Road
(2) All reports, proposals,
correspondence (including emails)
by or for the City which discuss,
recommend, propose or evaluate
the past, current and future zoning
and zoning map revisions for the
816 Evergreen Point Road (Post
Offic) property since 2012
plans/permits sent to
wideformat for coping
1/22/14-requestor
picked up copies and
paid. Complete.
2014-4 1/9/2014
Carrion, Hugo (Rhodes
Architecture + Light
Our client recently purchased this
property. The house was built on
1962. I would like to access the
permit documents: permit
drawings and permit files, and all
permit records pertinent to the
existing residence.
Property Addressed: 625 84th Ave
NE
10 pages copied
1/10/14-emailed
requestor/1/16/14
complete
2014-5 1/10/2014
Chris Koh South retaining wall of Orlovski
project: 2633 78th Ave NE,
abutting property line
N/A
1/10/14 - requestor
was a walkin-plans
viewed-request
complete.
2014-6 1/21/2014
Jim Sander Storm Drain plan and tie in @
Evergreen Pt Rd: Property
Address: 2611 Evergreen Pt Rd 1 page
1/21 storage
search.1/24 complete
2014-7 1/22/2014
Kitty Ballard Recently issued Building Permits
43 pages
Will return 1/23 to
pay/pick up. Complete
2014-8 1/22/2014
Richard Euerle Recently issued Building Permits
N/A Completed
55
2014-9 1/24/2014
Sathya Venkatapathy Info or plans on drain lines and
sewer for property at 619 84th
Ave NE
1/21/14 request for
storage search. 1/28
emailed requestor.
1/29/14 - Complete
2014-10 2/4/2014
Paul Silva Recently issued Building Permits
N/A Completed
2014-11 2/4/2014
Hwa Park Any property records for 8901
Groat Pt Dr
N/A
2/5/14 Requested
storage search.2/5 sent
requestor email.2/10
called requestor-they
forgot-said they would
be in 2/10 or 2/11.
2/24/14 - completed
2014-12 2/7/2014
Bruce Blyton Building, Clearing, Grading, Land
us Permits for property address
2403 EPR
N/A
2/7/14 requested
storage search.2/11
requestor came in-
there maybe more
records-pending. 2/13
requestor came in &
reviewed records-
completed.
2014-13 2/18/2014
Brian Hughes Narrative for 8650 NE 7th St &
7635 NE 12th St N/A Emailed-complete
2014-14 2/18/2014
Sam Biddle Any property records for 450 &
456 Overlake Dr E, Medina storage search-2/19/14
called requestor-he
said he would be in
soon to review. 2/26/14
completed.
2014-15 2/19/2014 Steve Kern Documents for 2403 EPR N/A Reviewed-complete
2014-16 2/19/2014
Paul Silva Recently issued Building Permits
N/A Reviewed-complete
2014-17 2/18/2014 Rob Nichelson4 Records for 2841 EPR Maps-24x36 Completed
56
2014-18 2/25/2014
Weining Wen Architecture, structure and civil
drawings for 822 Evergreen Point
Rd
2/26/14 - nothing on
site-PW making off site
check. 3/3 requestor
reviewed documents
and requested copies-
sent to wide
formate.3/4-emailed
requestor copies ready
for pick up.3/4
complete.
2014-19 2/27/2014
Kristine Cole Certified payroll reports from Rod
McConkey Construction LLC and
Christensen Inc General
Contractor for Maintenance
Building Addition project- Contract
#E512.Completed
2014-20 3/4/2014
Alan Hammons Copy of Notice & SEPA Checklist Checklist/Notice Completed
2014-21 3/4/2014
Trish May Building Permit & Plans for 3640
EPR
3/4/14 - Reviewed
building permits but
plans not here-made
request for off site
storage search. 3/7 -
Plans located
w/builder. Called
requestor.312 -
complete.
2014-22 3/5/2014
Paul Silva Recently issued Building Permits
Completed
2014-23 3/11/2013
Emma Williams All building records for 8106
Overlake Dr W
Plans
3/12/14 - asked public
works to check off sight
storgae.3/13/14-Files
found at storage.
Called requestor and
left vm to let her know.
Complete
2014-24 3/10/2014 Joe & Alice Meisenheimer Completed
57
2014-25 3/7/2014
Bruce Blyton3 Building permit records,
geotechnical reports, critical area
reports for 2611 Evergreen Point
Rd Completed
2014-26 3/13/2014
Mark Batson Permits & Palns for 3225
Evergreen Pt Rd
records found at off site
storage-called
requestor.3/19/14
reviewed & complete.
2014-27 3/14/2014 Samuel Meyler Permits for 2633 78th Ave NE
3/17/14 - records found
at City Hall-emailed
requestor.3/19/14 -
called, lvm. 3/27 -
called, requestor said
no longer needed to
review.
2014-28 3/13/2014 Jeffrey Chen
review and copy any documents
in Dan Yourkoski's personnel file
from 1/2009 to 4/2010 which has
Jeff Chen as the aurthor of any
documetns within his personnel
file. Specifically looking for letter
of reprimand on/about jan/feb
2010. Also require the meta data
on that memo/letter of reprimand.No Records Found
Emailed Requestor
March 31. Complete
2014-29 3/13/2014
Kathy Swan - Pacific NW
Regional Council of Carpenters
Maintenance Building Addition: E
512: Rod McConkey Construction -
Payroll records for dates from
12/2/13 thru 3/7/14. Include with
the records any applicable 4 10
agreements
13 Records of Certified
Payroll records provided
by Rod McConkey
Construction.4/17/2014 via email
58
2014-30 3/19/2014 Jeffrey Chen
All Police Department staff
meeting Minutes that Linda Crum
prepared, wrote, recorded,
scribed on legal yellow paper and
or then transcribed Memos for
Chief Chen from 2004 - 2010.
reviewed - file copied
by requestor - 3/31/14
sent requestor all
available Minutes and
Agendas in orginal
form which includes the
Metadata per email
request on 3/26/14
complete
2014-31 3/20/2014 Paul Silva Recently issued Building Permits reviewed-complete.
2014-32 3/17/2014 Douglas Obie File for 605 Evergreen Pt Rd
3/19/14 - offsite
storage request-file
received-complete
2014-33 3/24/2014 Joseph Wu
Plans & Structural Calculations for
826 84th Ave NE 3/24/14 - complete
2014-34 3/26/2014 Hong Xu
Blue prints, survey, design, soil
grade for 3317 Evergreen Pt RD 3/28/14 - complete
2014-35 3/31/2014 Ken Khorarni
Storm Design for SFR 511 82nd
Ave NE 3/31/14 - complete
2014-36 4/1/2014 Barbara Hulit
Property survey and building
records for 8826 2nd Pl Plans
4/1/14-PW to check off
site storage. 4/4-I
called michell to let her
know they are still
searching for records
off site. 4/7/14 I called
michelle to let her know
that records were
found and she can
come in to
review.4/14/14-
reviewed-copies
made.complete.
59
2014-37 3-Apr Marin-Exteriorscapes
2009 Permit - 2033 Evergreen Pt
Rd, Medina
Finding Fact
Conclusions, Hydraulic
Permits,Army corps of
engineers
correspondences,
endgared species act
checklist, plans.
4/3/14-asked PW to
check off site storage.
Records were found.
4/4/14-emailed
requestor letting them
know records were
available to
view.4/18/14-records
reviewed, copies
made. Emailed
requstor that copies
ready. 4/23/14-called
requestor-lft vm that
copies are ready for
p/u.4/24/14-paid-
complete.
2014-38 4/9/2014 Brendan Cronin
Records for 2615 Evergreen Pt
Rd, Medina
PW searched of site
storage-records were
found. Called
requestor. He said he
would be in 4/10/14 to
review. Complete.
2014-39 4/15/2014 Chris Koh
Survey, inspection notes Aug
2013 to end of year for property
address 2633 78th Ave NE
plans, revisions,
correspondences.
4/15/14-one file found
at City Hall-also asked
PW to check
storage.4/17/14-
reviewed.copies
requested-4/18/14-
requestor wanted to
see if PW finds
anything in
storage.4/18 files found
in storage-called
requestor-he will be in
Friday 4/25 to
review.Complete
2014-40 4/3/2014 Paul Silva Recently issued Building Permits Completed
2014-41 4/16/2014 Paul Silva Recently issued Building Permits Completed
60
2014-42 4/16/2014 Manging Li
Construction Records for 3317
Evergreen Pt Rd
4/16/14 No records at
City Hal-asked PW to
check off site
storage.4/17/14files
found at storage. called
requestor. She said
she would be in 4/18 or
4/21 to review. 4/23/14-
called requestor-says
she no longer needs to
review the file.
complete
2014-43 4/17/2014 Kent Ackerman
GEO & any & all reports on file for
2841 Evergreen Pt
4/17/14-no reords at
City Hall. Asked PW to
check off site storage.
4/18-records found-
requestor will be in
4/23 to review.f 4/23
requestor came in-
wanted the whole file
copied-several hundred
pages-sent to
wideformate for
coping.4/24/14 paid
and complete.
2014-44 4/16/2014
Tim Graham - Hanson Baker
Ludlow
All building permit records issued
to Collin & Letricia Carpenter-
1432 Evegreen Pt Rd
all building permits &
correspondences
Records found at City
Hall - Also asked PW
to check off
site.Requestor came in
4/21 and reviewed files.
Copies made. 4/21/14
lft vm for requestor
advising copies ready
and total due is $15.60.
5/5/14 paid &
complete.
61
2014-45 4/21/2014 Jeffrey Chen
All documents associated with
Medina Internal Affairs
Investigation 10-01 against Dan
Yourkoski None
4/21/2014 - no records
exist - complete
2014-46 4/21/2014 Tobey Bryant
Permit on gate being built at 8400
Ridge Rd None
4/21/14-no records
found-complete
2014-47 4/18/2014 Robin Parsons
Site plan/Elevations for 904 88th
Ave NE
4/21/14-no file at City
Hall-aksed PW to
check off site storage.
4/24/14-file found.
Called requestor. She
will come in 4/24/14 to
review.5/5/14 called
requestor again. She
says she will be in
today, 5/5 to
review.5/5/14 -
Complete.
2014-48 4/23/2014 Mark Hume
Building Permits & Survey
documentations for 8400 Ridge
Rd permit 4/24/14 - complete
2014-49 4/23/2014 Mark Nelson
Site plan including lot coverage &
impervious surface calculations
for 515 Upland
4/23/14-no records at
City Hall. Requested
PW to search off site
storage. 4/24/14-files
found in storage.
Requestor reviewed.
Complete.
2014-50 4/28/2014 Li-Whei Palevich
Permits/Variance from 1976 thru
1979 for 405 84th Ave NE,
Medina Plans
4/28/14 Asked PW to
check off site storgae.
5/2 records found off
site storage-sent
requestor email. 5/5/14
called requestor-left vm
that records were here.
5/7/14 - requestor
reviewed -complete.
62
2014-51 4/29/2014 Jim Bergstrom
Copy of Site Plan for 830 84th
Ave NE
4/29/14 Applicant
borrowed copy of site
plan he submitted for
PL-14-013 and
returned. Complete.
2014-52 4/28/2014 Nori - norir @ caprenos.com permit at 8751 Overlake Dr W
4/28/14 Requestor left
vm-dg responed via
email. complete.
2014-53 4/29/2014
Amanda Butler-Coldwell Banker
Bain
Floor Plans for 8847 NE 2nd Pl,
Medina 4 pages of plans
4/29/14 Requestor
wanted 4 pages of the
plans copied-sent to
wideformat.5/2
complete.
2014-54 4/29/2014 Cindy Spengler
Tree Removal Plan for 7808 NE
12th St plans Completed
2014-55 4/30/2014 Paul Silva Recently issued Building Permits Completed
2014-56 5/2/2014 Richard Euerle Recently issued Building Permits Completed
2014-57 5/5/2014 Pat Boyd - via email
Documents associated with the
Independent Tower application for
Fairweather 5/6/14-Complete
2014-58 5/6/2014 Susan Burnett , Cline Law Firm
2014 Commissioned (Police) &
Non Commissioned (Support),
email rate sheets and plan
summaries on all medical, dental
& vision for these EE groups. Also
provide life ins payout and mo
premium for each.
5/8/14 - KM Emailed
records to requestor.
Complete.
2014-59 5/1/2014 Rob Nicholson
Geo Tech Survey for 2841
Evergreen Pt Rd Geo Tech Reports 5/6/14 - Complete
2014-60 5/6/2014 Cindy Spengler
Consultant
Correspondences to
property owner, mmc on
tree code Completed
2014-61 5/6/2014 Ken Fisher
Fairweather Communication
Tower file review Completed
63
2014-62 5/2/2014 Donghoon Lee Construction Plans for 8035 NE 25th St
5/2/14 No records at
City Hall. Asked PW
check storage.5/7/14
no records found at
storage. Called
requestor and left
message that no
records were found.
Complete.
2014-63 5/7/2014 Sven Larsen Permit Plans - 2841 EPR
5/12/14 - Requestor
reviewed-complete.
2014-64 5/13/2014 Paul Silva Recently issued Building Permits 5/13/14 - complete.
2014-65 5/13/2014 Cameron Braithwaite All building records for 3257 Evergreen RD
5/15/14 - called
requestor-he said he
would be in today to
review. Viewed and
complete.
2014-66 5/14/2014 Roslyn Comley
Any and all records including but
not limited to any permits,
droawins, requests for permits,
etc for property address 3241
78th Pl NE
5/16/14 plans/permits
sent to wideformat for
coping
5/15/14 - requestor will
be in today (5/15/14) to
view.5/20/14 paid and
complete.
2014-67 5/15/2014 Jim Dwyer
Site Plan, Civil & architectural
sheets for property address 3317
EPR
5/21/14 various
pages/permits sent to
wideformate for coping.
5/15/14-no records at
City Hall-asked PW to
check storage. 5/21/14 -
requstor wanted copies
made. 5/27/14 -
paid/pickeup-complete.
2014-68 5/14/2015 Cory Benson Issued ROW Permit for 8411 NE 10th Stpermit Completed
2014-69 5/20/2014 Cynthia Adkins Fairweather Communication Tower file review
5/20/14 Reviewed and
complete.
2014-70 5/21/2014 James Kwon Permits/Plans 1634 77th 5/21/14 complete.
2014-71 5/22/2014 Greg Rauch
Pier Permit for 1031 Evergreen Pt
Rd, Medina
5/22/14-request to PW
to check off site
storage. 5/27/14-file
found of site storage.
Emailed requestor.
5/29/14-complete.
64
2014-72 5/27/2014 Chunfang Xu
name of designer of the house at
8477 Rdige Road
Records reviewed-
complete.
2014-73 5/20/2014 Thomas Cusick
All building records for 3448 78th
Pl & 3318 Evergreen Pt Rd
No records at city hall.
Records found at off
site storage for 3448
but no records for
3318. 5/24/14 Called
requestor to let him
know.5/28/14 complete
65
2014-74 5/21/2014 Jeffrey Chen
While employed with the city of
Medina in and around January
and February 2010 I had access
to a desktop city computer. I am
requesting a comprehensive
forensic electronic search of that
computer hard drive to locate
the following document: A memo
created by Jeff Chen to File
regarding Dan Yourkoski after
January 22, 2010. This memo
closed an internal affairs issue
against Dan Yourkoski for an
insubordinate act. Please provide
me with the metadata of this
electronic document. If the
computer hard drive is no longer
in the city's possession but the
city has knowledge of where the
hard drive is now located, I ask
the city to make efforts to
retrieve a copy for this public
records request. I am also aware
the city possessed a computer
server at that time. Please
search that server too.
No Records Found
Emailed Requestor on
June 30 - Complete
2014-75 5/28/2014 Eric Hokanson
All records of fuel purchases
made by the City in any
department under City Manager
Mike Sauerwein.
List of all fuel purchases
from January 2014 to
current
Emailed - Ready for
pick-up on 6/6/2014 -
Complete
66
2014-76 5/28/2014 Eric Hokanson
All records of fuel purchases by
the Medina Police since Daniel
Yourkoski begin as Interim Police
Chief until now.List of all fuel purchases
from September 2013 to
current
Emailed - Ready for
pick-up on 6/6/2014 -
Complete
2014-77 5/28/2014 Eric Hokanson
All communication between Mike
Sauerwein and the company or
companies hired to recruit a
police chief.Emails
Emailed - Requestor
picked up documents
on 7/2/14. Complete.
2014-78 5/28/2014 Eric Hokanson
Dan Yourkoski's W2 statements
for years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-79 5/28/2014 Eric Hokanson
John Kane's W2 statements for
years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-80 5/28/2014 Eric Hokanson
Brady Halverson's W2 statements
for years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-81 5/28/2014 Eric Hokanson
Austin Gidlof's W2 statements for
years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-82 5/28/2014 Eric Hokanson
Mike Sauerwein's employment
contract.Employment Contract Emailed. Complete
2014-83 5/28/2014 Eric Hokanson
Mike Girias W2 statements for
years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-84 5/28/2014 Eric Hokanson
Emmett Knott's W2 statements
for years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
67
2014-85 5/28/2014 Eric Hokanson
James Martin's W2 statements
for years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-86 5/28/2014 Eric Hokanson
All records of or pertaining
Medina Police Officers having
received training at Thunder
Ranch. Examples including but
not limited to certificates
contained in personnel files,
travel expenses, receipts,
requests for permission to
attend. Include current and past
employees.
Certificates for Emmet
Knott and Jeff Chen,
travel expenses and
receipts
6/19/2014-KM emailed
requestor advising
records found and at
City Hall to review.
Requestor picked up
file on 7/2 - Complete
2014-87 5/28/2014 Paul Silva
Recently issued Building Permits
5/28/14-complete
2014-88 5/28/2014 Ross Worthington
Any and all records on 520
Evegreen Pt Rd and the lot to the
North
5/28/14 - asked PW to
check offsite
storage.5/30/14-file
found at off site
storage. Called
requestor. He said he
would be in 5/30 or 6/2
to review.
2014-89 5/28/2014 Chaohua Chang Permit plans - 8477 Ridge Rd
5/28/14-file at city hall.
Called requestor and
left message.5/29/14 -
complete.
2014-90 5/29/2014 Mike Jacobsen
Storm Drainage, AS-Builts,
Building applications, easments
for 836 83rd Ave NE
5/29/14-asked PW to
check off site storage.
5/30/14-file found at off
site storage. Called
requestor and left
message.6/2/14
complete.
68
2014-91 6/2/2014 Bob Canaan
Land use ordinances, site
development, other materials
related to 3223 evergreen point
rd medina wa 98039
2014-92 6/5/2014 Bob Canaan Property File for 3225 EPR
6/11/14 - Reviewed.
Copies made.
Complete.
2014-93 6/3/2014 Trish May
Topo survey & correspondence
for 3640 EP 6/4/14 complete
2014-94 6/9/2014 Cynthia Adkins Cell tower file (independent tower)6/9/14 complete
2014-95 6/10/2014 Paul Silva Recently issued Building Permits 6/10/14 complete
69
2014-96 6/10/2014
Melissa Grondahl - Dept of L &
I
1. A list of all subcontractors know
to have worked on this project for
your agency: 2. Photocopy of all of
the intent to Pay Prevailing Wage
and Affidavit of Wages Paid forms
filed to-date: 3. Photocopy of the
prime contractor’s Performance
Bond: 4. Amount of retainage
being held on the project: 5. Lien
filed against the bond or retainage
including the amount(s) and who it
was filed by: 6. If filed,
photocopies of certified payroll
records submitted by the violator,
if received: 7. Photocopies of any
information your agency may have
kept regarding the job duties
performed, number/names of
workers and days and/or hours of
work by this firm on the above-
stated project (i.e., project
manager/inspector daily/weekly
logs, manpower reports, etc.) 8.
The date the project was
completed (if the job is
substantially completed) 9. The
acceptance date of the project of
the anticipated acceptance date if
that has not yet officially taken
place. (“Acceptance” has been
defined as the date the
contracting agency has deemed
6/12/14 - KM Emailed
requested documents
to requester -Complete
2014-97 6/11/2014 George Bianchi
Contracts or agreements that your
city or court has with any and all
jail facilities for the total
confinement, partial confinement
or work release of individuals.
6/12/14 - KM Emailed
requested documents
to requester -Complete
70
2014-98 6/12/2014 Joseph Wu
Information of original grade
determination for the address of
2444 80th Ave NE
6/12/14 This file is with
consulant Ngo.
Emailed and asked that
she scan the document
and send to me.
6/13/14-scanned
document received.
Emailed to requestor.
Complete.
2014-99 6/3/2014 Patti Blevins
2006 Building application, CMP &
SEPA for 3304 78th Pl NE CMP, Apps, drawings
Files at off site storage.
6/13/14 files reviewed,
copies made.
Complete.
2014-100 6/18/2014 Craig Stillwell/Kerry Fitterer
Recording of hearing, Hearing
Examiners Decision, Minutes from
CMP 12-015/3640 Evergreen Pt
Rd
6/18/14 - All requested
documents were
emailed to requestor
CD was made of the
audio-complete
2014-101 6/18/2014
Richard Stephens of Groen,
Stephens & Klinge
Records pertaining to the
Fairweather Nature Preserve
(“Fairweather Park”) located at
Evergreen Point Road & NE 32nd
St in Medina, WA:
1)All records regarding the
permitting of any tower or
telecommunication structures in
Fairweather Park;
2)All records regarding the leasing
of any space in Fairweather Park
by Independent Towers LLC; and
3)All records regarding the
development, consideration and
adoption of Ordinance 900 in
2013.
7/1/14- re: 1) & 2)
Requestor reviewed
files. Copies made of
various temporay
permits and lease.
Requstor may need
other copies and will let
me know. 3) Emailed
requestor paper file
availabe to review &
city clerk will follow up
regarding electronic
files, etc.
71
2014-102 6/16/2014 Jeffrey Chen
review a document otherwise
known as the Medina Police
internal affairs control log which
describes all internal affairs
complaints lodged and/or
investigated against all Medina
police department employee
from 2006-2013. I also request a
copy of any document detailing
the destruction or disposition of
all internal affair files during that
time frame.
6/19/2014 - KM
Emailed requestor that
files are ready to
review. 6/20/14
Complete.
2014-103 6/23/2014 David Yee -File PL-13-032 Variance 6/23/14 - Complete
2014-104 6/23/2014 Paul Silva Recently issued Building Permits 6/23/14 - Complete
2014-105 6/19/2014
Richard Stephens of Groen,
Stephens & Klinge
• All staff reports regarding
requested variances within the
City of Medina from June 2004
through June 2014: and
• All decisions granting, denying or
otherwise addressing a variance
from June 2004 through June
2014.
7/1/14 - Requestor
reviewed files. Copies
made of various staff
reports & hearing
examiner decisions.
There is still a pending
staff report that is not
completed. Dir of Dev
Srvs will complete
within a week and
provide to requestor
2014-106 6/26/2014 Joseph Wu
Documents associated with
determination of original grade for
the project site at 8650 NE 7th St Grade/Drainage packet
6/26/14 - called
requestor that file is
here and ready to view.
He says he will be in
6/27/14. 6/27/14 -
Complete.
72
2014-107 6/30/2014 Anne Fisher
Anthing that shows floor plans or
elevations of structure property
Addressed: 8962 NE 14th St
6/30/14 - KM called
requestor and let her
know there are no
records here at City
Hall and will have off
site storage
checked.This address
is actually Clyde Hill-
Not Medina.
2014-108 7/1/2014 Waterfront Construction
Permitting records for property,
specifically for a dock address:
3621 EPR
7/1/14 - No files found
at City Hall. Asked PW
to check off site
storage.7/7/14-files
found at storage-
emailed
requestor.7/8/14
complete.
2014-109 7/7/2014
Doug Henderson: Teamsters
Local 763
If they exist: Public Works &
Parks current salary schedule(s),
health & welfare premiums-paid
by both the employer & employee,
vacation accural rate; sick leave
accural; holiday; funeral leave;
longevity pay; premium stipends;
job descriptions and labor
agreement.
7/7/14-sent pdf of the
current salary schedule
and pdf of Public
Works union
contract.Complete.
2014-110 7/7/2014 Kerry Fitterer
May 2014 Permit submittal, all
drawings & supporting documents
for property address at 2409
Evergreen Pt Rd Plans
7/7/14-Documents are
with consultant Jenny
Ngo. I sent her an
email.7/7/14-Jenny will
bring files to me 7/9/14.
7/9/14 files now at City
Hall-emailed
requestor.7/15/14-
emailed wideformat for
pickup & copy of plans.
7/21/14-complete
73
2014-111 7/2/2014 Cynthia Adkins
Fairweather Communication
Tower file review various documents 7/2/14-complete
2014-112 7/7/2014 Ellen Merrifield
Demo date for address of 8809
NE 2nd Pl
Permit is not complete
yet so City can not
comfirm a date.
Complete.
2014-113 7/8/2014
Tere Foster,Megan Blommer:
Windermere
7/8/14 - No file at City
Hall-Asked PW to
check storage. 7/9/14
emailed requestor files
found at storage.
7/10/14-requestor
came in-documents snt
to wideformat for
copying. 7/14/14-
complete.
2014-114 7/8/2014 Marcus King
Boxes of records related to
Overlake GCC special use permit
process in 1992. Specifically
traffic study.
7/8/14-Asked PW to
check storage. 7/9/14-
emailed requestor. He
said he would be in
7/10 to
reivew.Complete.
74
2014-115 7/8/2014 Cynthia Adkins
A COPY of all records provided to
or by the Medina Hearing
Examiner in connection with PL-
13-031 (SUP), PL-13-032
(Variance), and PL-13-033
(SEPA), with a priority on the
Hearing Examiner Packet when it
becomes available.
2. To REVIEW the following public
records:
All records related to PL-13-031
(SUP), PL-13-032 (Variance), and
PL-13-033 (SEPA).
All records related to wireless
communications facilities in the
City of Medina (whether or not in
any WSDOT right-of-way), with a
priority on SUP, Variance and
SEPA applications, hearing
examiner packets, and approvals
or denials, for T-Mobile, Verizon,
AT&T and Nextel.
7/18/14-1) will be avail
on line Friday-I will
email her the link.
2)Emailed requestor-
physical files here to
review-3)emailed
requestor will respond
by sept 12
2014-116 7/8/2014 Cynthia Adkins
REVIEW the following public
records:
All records related to PL-12-026
(TUP – Independent
Towers/Fairweather) - Priority
7/18/14-Emailed
requestor-physical files
here to review-City
clerk will respond by
sept 12 regarding all
email
correspondences.
2014-117 7/8/2014 Mike Jacobsen
As built drawings for 836 82nd
Ave NE
Copies of As Built
provided by Jwillis. PW
checking storage for
file-7/9/14 KM called
requestor and updated
him. Complete.
75
2014-118 7/9/2014 Nick Bossoff
Design plans & drainage report for
detention system on 836 82nd
Ave NE & 847 83rd Ave NE
Chris Ruiz PDF'd this
report to me. I
fowarded to requstor.
Complete.
2014-119 7/8/2014 Cynthia Adkins
Hearing Examiner packet for
Independent Towers
Hearing Examiner
Packet
7/9/14 - requestor
picked up-complete.
2014-120 7/10/2014
Elizabeth Shirer - King Co, Dept
of Assessments
Review Plans for: B-13-090; B-13-
011; B-12-087; B-12-058; B-13-
082; B-14-002;B-13-053; B-13-
020; B-13-042; B-12-090; B-13-
068.
7/10/14 - all plans
pulled-emailed
requestor. She will be
in 7/14/15 to
view.Complete.
2014-121 7/14/2014 Eric Hokanson
Records of certificate of title,
insurance, registration and
original purchase invoice for the
City of Medina Public works
"Tiger Truck"
Title, insurance,
registration, original
purchase invoice
Emailed requestor on
7/18. Complete.
2014-122 7/14/2014 Eric Hokanson
Any recording of the meeting
taking place between me and
Mark Sauerwein and Kirk Pryde
today, whether the recording
was made by either person.No Records Exist
Emailed requestor on
7/18. Complete.
2014-123 7/14/2014 Eric Hokanson
All records of policy for Medina
Police working off duty security
since January 1, 2006 such that if
the policy has changed during the
period of this request, each
policy is provided.
Three Updated Police
Policies
Emailed requestor on
7/18. Complete.
76
2014-124 7/14/2014 Eric Hokanson
Overtime and time sheet records
for Dan Yourkoski for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for John Kane for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for Brady Halverson for years
2011, 2012, 2013 and 2014.
Overtime and time sheet records
for Austin Gidlof for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for Mike Girias for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for Emmett Knott for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for James Martin for years 2011,
2012, 2013 and 2014.
Time Sheet Records
Emailed requestor on
7/18 with an estimated
response date of 8/1.
Emailed requestor on
7/17 to clarify overtime -
requestor omitted the
words "Overtime" and
"and" from his request.
Emailed requestor 8/1
records are ready for
pick up. Complete
77
2014-125 7/14/2014 Eric Hokanson
All records pertaining to any and
all records of off duty police work
and or security work for Honorary
Medina Police Officer Bruce
McCaw since January 1, 2000.
This request includes records that
would be for Honarary Police
Officer Bruce McCaw, Bruce
McCaw, and any company that
could be considered related to
Bruce McCaw directly or
indirectly. (Of note so that the
Medina Police patronize the Old
Bellevue Chevron and since about
September 2006 have excluded
any patronage of the Chevron in
their own City of Medina with the
exception of Police Chief Mark
Thomas) (this request may show
evidence of a crime, currently
under direction of Medina City
Manager Michael Sauerwein)No Records Exist
Emailed requestor on
7/18. Complete.
2014--126 7/14/2014 Eric Hokanson
Any records discussing or relating
to disclosure of the Medina Police
boycott against the Medina gas
station Police Chief Candidates
including but not limited to the
new Medina Police Chief Steve
Burns.No Records Exist
Emailed requestor on
7/18. Complete.
2014-127 7/14/2014 Eric Hokanson
Any records relating to and or
demonstrating corrective action
regarding the Medina Police
boycott against the Medina gas
station by Medina City Manager
Michael Sauerwein No Records Exist
Emailed requestor on
7/18. Complete.
78
2014-128 7/15/2014
Elizabeth Shirer - King Co, Dept
of Assessments
Permit # B-14-020 1564
77th Pl NE
B-13-013
1634 77th Ave NE
B-12-041
1818 77th Ave NE
B-13-046
2603 78th Ave NE
B-12-085
2633 78th Ave NE
I do not have a permit number in
our system yet, the address is
7635 NE 12th
7/15/14-emailed
requestor that all is
ready to review.
Requestor will come to
City Hall 7/16/14 to
view. Complete.
2014-129 7/15/2014 Paul Silva Recently issued Building Permits Reviewed & Complete.
2014-130 7/15/2014 George Bianchi
Official Map reflecting the
boundaries for the City of Medina
Emailed Joe & Robert
re:do we have a map I
can send. 7/16/14 Joe
emailed a map to
requestor-complete.
2014-131 7/16/2014 Howard Willson
Any records pertaining to this
home/address: 1000 82nd Ave
NE
7/16/14 - One record
found at City Hall.
Asked Public Works to
check off site
storage.7/17/14-called
requestor, LM files
found & at City Hall.
Complete.
2014-132 7/18/2014 Rush Riese
File & Documents related to right
of way tree removal application
#tree 14-011 Complete
2014-133 7/15/2014 Johnson Chen Site Plans for 3248 78th Pl NE Site Plans
File at storage-7/17/14-
requestor reviewed.
Sent plans to
wideformat for
copying.7/21/14
paid/complete.
79
2014-134 7/21/2014 Cynthia Adkins
P:\Central Services\Public
Records\2014\Public records
request 2 corrected version -
Adkins.docx
2014-135 7/22/2014 Pamela Greytak
I would like a pdf emailed to me of
my application packet from July,
2006, including all letters of
recommendation. Thank you so
much!!
7/23/14 - AK emailed
requestor documents.
Complete.
2014-136 7/22/2014 Waterfront Construction
Any Permitting info on a dock at
3621 Evergreen Pt Rd
Requestor reviewed
permits-Complete
2014-137 6/12/2014 Doug Dicharry
All emails and letters from Medina
residents to any member of the
City Council, any member of the
Planning Commission, City
Manager, or Director of
Development beginning January
1, 2014 through today regarding
proposed changes to the city's
Tree Code.
Property Addressed:
2014-138 7/30/2014 Heija Nunn
PRR Logs for 2010, 2011, 2012,
2013 & 2014. Would especailly
like to see logs reflecting any
reasons for denial.
7/31/14 - KM emailed
requestor excel prr
logs. Complete.
80
2014-139 7/31/2014
Jill Schmieder,Department of
Assessments
B-13-010: Addition & remodel of
existing sfr, (Reviewed Aug 20
2013 JDAR) M-13-076:
Mechanical for addition/ alteration,
B-13-064: New sfr on vacant lot,
B-13-019: New sfr on vacant lot,
B-12-080 , D-12-011 covered
beach, dock, and mechanical for
NEW RES? (replaced the one
that was barged to Canada?)
Parcel 242504-9125 3655
Evergreen Pt Rd….new
residence?
MDF619618: City of Medina letter:
Demo of improvement and
construction of new single family
dwelling
B-14-028: Addition of 543 sf
addition over garage, B051310-
2768: Construction of a new
approximately 15,000 sq ft single
family residence.
B-13-004: New sfr,
B-14-018 Ceremonial teahouse
B-13-01 New Res
B-14-012 2nd floor add
B-12-049 New Res
B-12-081 Beach house
B-12-076 New Res
Reviewed & Complete.
81
2014-140 7/29/2014
Danick Baron SmartProcure,
LLC
1. Purchase order number or
equivalent
2. Purchase order date
3. Line item details
4. Line item quantity
5. Line item price
6. Vendor ID number, name,
address, contact person and
email address
2014-141 7/28/2014 Paul Silva Recently issued Building Permits Complete
2014-142 7/29/2014 David Leisy Drainage: 2444 80th Ave NE
7/30/14 - reviewed
plans with chris ruiz.
Complete
2014-143 7/22/2014 Megan Bloomer - Foster Realty
House plans for 1000 82nd Ave
NE Plans Complete
2014-144 7/18/2014 Ela Scheglow/Alex Blizuyuk Plans & Bld File - 3224 EPR Plans Complete
2014-145 8/8/2014 Rush Riese Tree Removal Permit #14-011 Complete
2014-146 8/11/2014 Nan Lau Fence at 8400 Ridge Rd Complete
2014-147 8/11/2014 Paul Silva Recently issued Building Permits Complete
2014-148 8/11/2014 Mayra Herrera
Medina Oversized Vehicle Permit
Application; Medina Overweight
Vehicle Application; Fees
pertinent to cost of the permits
8/11/14 - Emailed MPD-
they do not issue such
permits. 8/11/14 -
Emailed RG- 8/12/14 -
sent requestor links via
email. Complete.
2014-149 8/12/2014 Susan Grove
Name of builder and/or architect
for 8117 Overlake Dr W
8/12/14 - emailed
requestor information.
Complete.
2014-150 8/15/2014 Poineer Engineering, Inc.
Documents & design plans for
stormwater drainage on 2444 80th
Ave NE Complete
2014-151 8/19/2015 Jim Dwyer
Building plans, survey,
topography, site plan: 3315 EPR Complete
82
2014-152 8/19/2014 Casey Cabalquinto
All electronic correspondence
between employees of the Medina
Police Department and Security
Industry Specialists, a private
security contractor doing business
in WA; All electronic
correspondence between
employees of the Medina Police
Department and specific
representatives of Security
Industry Specialists: John Spesak,
Thomas Seltz & Wayne North;
and Any statements of economic
interest or the like that employees
of the Medina Police Dept must
file to report any gratuities from
Security Industry Specialists and
that companys representatives.No Records Found 9/26/14 Complete
2014-153 8/20/2014 Alan Chin
Retaining wall construction: 3222
78th Pl NE Complete
2014-154 8/21/2014 Dan Nunes
Aerial storm map for: 8035 NE
25th St Complete
2014-155 8/25/2014 Paul Silva Recently issued Building Permits Complete
2014-156 8/28/2014
Gary Abrahams - GMA
Networks
ALL files regarding Independent
Towers everything Complete
2014-157 9/2/2014 Jennifer Garone
All emails to/from Pat Boyd and
city staff and other city
councilmembers between June 1,
2014 & September 1, 2014
2014-158 9/3/2014 Jennifer Garone
Responses to and summary of
the community tree survey done
by the city in 2014
Responses to and
summary of the
community tree survey
9/4/14 - emailed
documents to
requestor - complete.
2014-159 9/5/2014 Laura Taheny
Asbestos & lead survey from
addition to house in 1997: 2443
80th Ave NE
9/5/14 - asked PW
Dept to check off site
storage. No file
found.Complete
83
2014-160 9/5/2014 Yi Zhoa
Reveiew Records: 909 82nd Ave
NE N/A Complete
2014-161 9/8/2014 Paul Silva
Review recently issued building
permits N/A Complete
2014-162 9/3/2014 Di Di
Reveiew Records: 909 82nd Ave
NE - Floor Plans, Elevation, and
Building Sections N/A Complete
2014-163 9/9/2014 Miles Adam
Surface Calculations for 7635 NE
12th Street
Information sent via
email on 9/9/2014 Complete
2014-164 9/9/2014 Tammy Bose
Consultant Charges owed by
Evergreen Point Properties, LLC -
2434 EPR
Information sent via
email on 9/9/2014 Complete
2014-165 9/16/2014 John Grant App form for Tobin
Information sent via
email on 9/16/2014 Complete
2014-166 9/18/2014 Ian Morrison
P:\Central Services\Public
Records\2014\Independent
Towers PRR 2014-166
1st Installment due
10/24
2014-167 9/3/2014 Eric Hokanson
Case Report and 911 recording
for Lisa Hammon incident at the
Medina Chevron
MPD incident report and
copy of 911 recording Complete
2014-168 9/23/2014 Ty Bartley
Building Plans for 1859 Evergreen
Point Road N/A Complete
2014-169 9/23/2014
Gary Abrahams - GMA
Networks
Request an audio copy of the
hearing held on September 17,
2014 for project no. PL-13-031
and PL-13-032.Audio not available Complete
2014-170 9/26/2014 Cynthia Adkins
Federal Lawsuite against City of
Medina filed by Independent
Towers
Electronic Copy sent on
9/30 Complete
2014-171 9/30/2014 Deanna Clypool
Building permits/plans for 8645
NE 7th Street N/A Complete
2014-172 9/27/2014
Danick Baron SmartProcure,
LLC
1. Purchase order number or
equivalent
2. Purchase order date
3. Line item details
4. Line item quantity
5. Line item price
6. Vendor ID number, name,
address, contact person and
email address
Information sent
electronically Complete
84
AGENDA ITEM 6.2f
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
October 13, 2014
To: Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: September 2014 Public Works Report
1. Eastside Corridor Constructors (ECC) have sheduled the final paving of the south half of
Evergreen lid for October 16th(weather dependent). The overlay will only be the south half in
front of the Park & Ride lot because the regional trail is not completed on the north side of
the lid. Bellevue Utilites will be responsible for the street overlay south of the lid where they
installed the new waterline.
Bellevue Utilities repair of the 2600 block Evergreen Point Road northbound lane is scheduled
for October 13th. ECC has also scheduled the paving of the NE 28th pedestrian trail from the
east end of the NE 28th cul-de-sac to 84th Ave NE for October 16th.
2. In September, the City’s Street overlay Contractor (Watson Asphalt)completed the utility
adjustments and pavement markings on the overlay streets, and paved the 80th Ave NE
pathway between NE 12th and NE 14thStreet.
80th AVE NE Pathway Paving
85
AGENDA ITEM 6.2f
3. Combined Construction started the Evergreen Point Road Sidewalk Improvement Project in
August with the removal of sidewalk and driveway sections along the street to construct the
new meandering sidewalk sections around the power poles. The work progressed from just
north of the post office to NE 16th Street. Eight different pole locations were included in the
project, in addition, a section of buckled sidewalk in the 1800 block of Evergreen Point Road
from Evergreen Point Road to 77th Ave NE was replaced. The sidewalk project was completed
in September with the planting of shrubs and ornamental grasses.
4. Transpo Group (traffic engineers) began the after the “Roundabout” Traffic Study of 84th Ave NE
south of SR 520. Traffic counts were taken on the SR 520 on-ramp, north and southbound 84th
Ave NE. The study will evaluate the after condition of the roundabout including on-ramp
metering, current traffic conditions and backup conditions, Clyde Hill proposal to install a bike
lane on the east side of 84th and associated loss of a southbound lane and right turn lane at NE
24th Street, and bus stop impacts. Transpo Group is utilitizing the traffic model perpared by
WSDOT prior to the roundabout construction to assess the after construction impacts. They will
review channelization options, and provide recommendations to improve traffic flow and
safety. The study will be paid for by WSDOT. The report will be presented to the Council in
November.
5. The Public Works Crew was able to complete a number of the special maintenance projects that
were included in the 2014 budget at the request of the Park Board. A number of the old par-
course exercise stations in Medina Park were removed, new pet waste stations have been built
and will be installed in October, the Medina Park parking lot stalls were restriped and garbage
can receptacles were installed in Medina Beach Park.
Between August 12th and September 12th, over thirty of the street signs in Medina have been
changed out to higher reflective signs. This work is a result of a Federal requirement to replace
all traffic signs with new higher reflective signs. The program will extend through 2016 with sign
materials included in the annual budgets to replace 1/3 of the City traffic signs each year.
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AGENDA ITEM 7.1
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88
MEDINA, WASHINGTON
MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina MONDAY, SEPTEMBER 8, 2014
6:30 PM
MAYOR CITY MANAGER
MICHAEL LUIS MICHAEL SAUERWEIN
DEPUTY MAYOR CITY ATTORNEY DAVID LEE KARI SAND
COUNCIL MEMBERS CITY CLERK
PATRICK BOYD AIMEE KELLERMAN JAY DECKER JOHN MAFFEI
ALEX MORCOS CURT PRYDE MINUTES
EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL
Mayor Luis called the Executive Session to order in the Medina Council Chambers at
5:30 p.m.
Council Members Present: Boyd, Decker, Lee, Maffei, Morcos, Pryde, and Mayor
Luis
Council Members Absent: None
Staff Present: Sauerwein, Sand, Grumbach, Burns, Bacha, and Kellerman
EXECUTIVE SESSION
RCW 42.30.110 (i) To discuss with legal counsel representing the agency matters
relating to agency enforcement actions, or to discuss with legal counsel representing
the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public
knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency; and
RCW 42.30.140 (4) To review the progress of collective bargaining negotiations.
ACTION: No action was taken in Executive Session.
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ADJOURNMENT
Mayor Luis adjourned the Executive Session to the Regular meeting in the Council
Chambers at 6:26 p.m.
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Luis called the regular meeting to order in the Medina Council Chambers at 6:30 p.m.
Council Members Present: Boyd, Decker, Lee, Maffei, Morcos, Pryde, and Mayor Luis
Council Members Absent: None
Staff Present: Sauerwein, Sand, Grumbach, Adams, Willis, Burns,
Yourkoski, Crum, and Kellerman
2. PLEDGE OF ALLEGIANCE
The Mayor led the Pledge.
3. APPROVAL OF MEETING AGENDA
ACTION: Mayor Luis added discussion of Council leadership as 3.1 to the agenda.
ACTION: Council Member Maffei tentatively added 3.1a to the agenda, pending the results
of 3.1.
ACTION: By consensus Council approved the meeting agenda as amended by Mayor Luis
and Council Member Maffei.
ADDED AGENDA ITEMS
3.1 Council Leadership
ACTION: Mayor Luis stepped down from Mayor of Medina due to a new day job and passed
the gavel on to Deputy Mayor David Lee.
3.1a Council Member Maffei added to “vote on the next Mayor of Medina.”
ACTION: Motion by Maffei second by Pryde and carried by a 7:0 vote; Council approved the
motion to nominate Deputy Mayor Lee as the new Mayor for Medina.
ACTION: Deputy Mayor Lee thanked Council Member Luis for his time as the presiding
officer and declined the nomination to be the next Mayor of Medina due to recent family illnesses and obligations.
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ACTION: Council Member Pryde nominated Council Member Patrick Boyd as the next
Mayor of Medina. This was seconded by Maffei. Deputy Mayor Lee closed the
nomination period and Council unanimously voted Patrick Boyd as the new Mayor of Medina and the gavel was passed over to him.
Mayor Boyd thanked Council Member Luis for his two-year commitment serving as Mayor of Medina. 4. PRESENTATIONS
4.1 Swearing in of New Medina Chief of Police, Stephen Burns.
ACTION: City Clerk Aimee Kellerman administered the Oath of Office to new Medina Police
Chief, Stephen Burns.
5. PUBLIC COMMENT
Mayor Boyd opened the public comment period at 6:39 p.m. The following individuals addressed the Council:
• Mark Nelson regarding protecting the tree code and commented on the Seattle
Times article “A fight for Urban Trees: Seattle’s wealthier neighborhoods
leafier.
• Bob Rudolph commented on the responses to the Medina Tree Code
questionnaire, which was only 7% and asked Council to consider the other 93% of residents who did not respond to the questionnaire.
• Laurel Preston regarding the tree code and asked Council to set a goal and increase the tree canopy percentage in Medina and preserve the significant
trees.
• Sheree Wen shared other resident’s views on large trees falling and the
potential risk to the City. She also commented on having a more rational tree
code.
• Drew Blazey commented on the diminishing tree canopy in Medina and why
Council would consider making it easier for resident’s to remove trees. He also commented on the Town of Hunts Point tree ordinance and learning from
them.
• Cynthia Adkins echoed some of the previous comments on taking a more
rational approach to the tree code and approaching it like some of the
neighboring cities do. She also reiterated a request made at the previous City Council meeting have a temporary moratorium on cell tower applications and
asked Council to take action on imposing a temporary moratorium as soon as
possible.
• Miles Adam regarding the tree code and making it more user friendly,
particularly in the area of mitigation. Also, consider limiting the amount trees that can be taken down. He also urged Council to turn to staff as the
professionals to draft the proposed tree code amendments; not Council and
residents. Adam also asked for Council support for the Park Board budget for 2015 as projects that were scheduled for 2014 were not completed and wants
to allocate extra funds for maintenance in 2015.
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6. COUNCIL / BOARDS AND COMMISSIONS REPORTS
6.1 Mayor and Council Member Reports.
Council Member Luis commented that he attended the last Points Mayors meeting.
Mayor Boyd reported that he did the Port of Seattle tour of the cargo lot and
encouraged Council to attend next year.
6.2 Commissions, Boards, and Advisory Committee Reports.
Emergency Preparedness Committee Chair Kay Koelemay reported on a flyer distributed to Council on National Emergency Preparedness month.
Park Board Chair Miles Adam thanked City Manager Michael Sauerwein and staff for distributing the Park Board survey through the City’s GovDelivery software. The
survey was on two ideas the Park Board is working on; which includes having a bocce ball court or a horse shoe pit. Adam also commented that the Park Board talked with Public Works Director Joe Willis to expand the playground at Medina Park.
7. CITY MANAGER’S REPORT
7.1 Department Directors: Police, Development Services, Finance, and Public Works.
Police Chief Burns reported that he attended Concert in the Park in August and was impressed with the interaction of the officers and citizens. He also reported on the
August Police Report and the five identity thefts that reached the felony crime level. This is 27 year-to-date, which is significant from last year. Burns commented that he will work with his department to better educate the community on cyber activity
Grumbach reported on the special meeting that the Planning Commission held on August 12, 2014 and their focus was on the continued discussions on the 2015
Comprehensive Plan Update. The Planning Commission also discussed the draft ordinance on prohibiting marijuana businesses and recommended that Council approve the ordinance. They did not hold a public hearing, which means Council will
have to hold a public hearing before any action can be taken.
Grumbach also reported on the Hearing Examiner decision on Independent Towers
and the decision to deny their request for special use permit. The City just received a request from Independent Towers for reconsideration by the Hearing Examiner and
notices will go out tomorrow to all parties of record to make them aware of the request.
Other Hearing Examiner items include an appeal hearing on the Sequoia tree and a non-administrative tree removal permit.
Finally, Grumbach reported that Jenny Ngo, our Planning Consultant with Otak got offered a job with Woodinville and is no longer with Medina. We will have a new
person coming in on Thursday. He also reported that we will have a new building
inspector, a consultant with BHC who will be starting tomorrow.
92
Finance Director Nancy Adams commented that she has a presentation for the public hearing and will be going over the 2014 Forecast with 2015 budget and IT support
services. She also commented that sales tax is healthy and forecasting $1.2 million by
the end of the year. Adams also commented that the audit is coming to an end and the Exit Conference is currently scheduled for September 22, 2014.
Public Works Director Joe Willis reported on the 84th median and the discussion about weeds and overgrowth. He met with Clyde Hill’s Director of Public Works and agreed
that they will split into two sections, where Medina will handle one part and they will
take care of the maintenance of the other section
7.2 City Manager
City Manager Michael Sauerwein reported on upcoming meetings and proposed adding an additional meeting on Monday, September 29, 2014 for a budget study
session and a half day City Council retreat as a follow-up from the spring retreat; which will take place either late October or early November.
8. CONSENT AGENDA ITEMS
ACTION: Motion Maffei second by Decker and carried by a 7:0 vote; Council approved the
Consent Agenda.
These items will be acted upon as a whole unless called upon by a Council Member.
8.1 Subject: June 24, 2014 Approved Planning Commission Minutes
Recommendation: Receive and file. Staff Contact: Donna Goodman, Development Services Coordinator
8.2 Subject: August 11, 2014 Special and Regular Meeting Minutes
Recommendation: Adopt.
Staff Contact: Aimee Kellerman, City Clerk
8.3 Subject: August 2014, Check Register
Recommendation: Approve.
Staff Contact: Nancy Adams, Finance Director
8.4 Subject: Proclaim September as National Recovery Month
Recommendation: Approve.
Staff Contact: Aimee Kellerman, City Clerk
8.5 Subject: Schedule a Public Hearing on an Ordinance Prohibiting the Establishment of Medical and Recreational Marijuana Businesses Recommendation: Approve.
Result of Recommended Action: Schedule October 13 hearing date to receive public testimony
Staff Contact: Robert Grumbach, Director Development Services
93
8.6 Subject: Contract with BHC Consultants for Building Inspection Services
Recommendation: Approve.
Result of Recommended Action: Approve the contract and authorizes the City
Manager to sign Staff Contact: Robert Grumbach, Director Development Services
8.7 Subject: Confirmation of Appointments to the Medina Civil Service Commission
Recommendation: Appoint John Bell and Dan Becker.
Result of Recommended Action: Action on this item will appoint John Bell to partial
term position no. 1 and Dan Becker to partial term position no. 2 on the Civil Service Commission.
Staff Contact: Aimee Kellerman, City Clerk
9. PUBLIC HEARING ITEMS
9.1 Subject: Preliminary 2015 Budget
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review the proposed 2015
budget and 2014 year-end forecast and make suggested changes. Staff Contact: Nancy Adams, Finance Director
Finance Director Nancy Adams gave a brief summary of the 2014 Forecast, 2014
General and Street Fund Revenue Budget, the 2014 General Fund Operations
Expenditure Budget, and IT services and support. Adams also handed out 2015 Budget worksheets for Council review prior to the September 29 budget study session.
Mayor Boyd opened the public hearing period at 8:06 p.m. There were no speakers. Mayor Boyd closed the public hearing period at 8:06 p.m.
10. OTHER BUSINESS ITEMS
10.1 Subject: Phase 2 Medina Tree Code Update – Policy Direction
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Receive policy direction on developing possible code amendments to the Medina Tree Code.
Staff Contact: Robert Grumbach, Director of Development Services
Director of Development Services Robert Grumbach made a presentation
summarizing the results from the tree inventory and the questionnaires. He then went
over the memorandum outlining possible policy direction for the council to discuss. Councilmember Morcos gave a brief summary on the work the tree committee had
performed.
There was a consensus to have a tree code and for it to continue applying to both
private property and the right-of-way. The council also supported broad approach to focus on the community’s urban forest and sylvan nature as whole and not just on large evergreen trees. The Mayor polled the councilmembers for individual comments
on the possible policy direction.
Finally, there was discussion on adopting a moratorium to not accept tree removal
94
permits for larger trees until a new ordinance was in effect. However, there was not majority support among the council members to adopt a moratorium.
10.2 Subject: 2014 City Council Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings
and make necessary adjustments as needed. Staff Contact: Michael Sauerwein, City Manager
Mayor Boyd commented that the joint City Council / Planning Commission meeting is a
study session and reminded the public that there will be no public comment period at
that meeting.
ACTION: Council and staff discussed upcoming meetings and added Monday, September
29, 2014 as a budget study session.
11. PUBLIC COMMENT
Mayor Boyd opened the public comment period at 9:33 p.m. The following individuals
addressed the Council:
• Mark Nelson commented on the Watershed Company’s report and the 6 gaps in the current code and asked they be included as part of the policy for review.
• Wilma Edmonds commented that the rabbit issue is no longer an issue.
• Sheree Wen commented on the tree code.
• Hao commented on the tree code and trees in the right-of-way and letting
home owners decide what to do with those trees.
Mayor Boyd closed the public comment period at 9:36 p.m. 12. ADJOURNMENT
Motion by Morcos second by Maffei; Council adjourned the regular meeting at 9:37
p.m.
_______________________
Patrick Boyd, Mayor Attest:
_____________________________ Aimee Kellerman, City Clerk
95
96
MEDINA, WASHINGTON
JOINT MEDINA CITY COUNCIL / PLANNING COMMISSION SPECIAL MEETING MINUTES
Three Points Elementary School – Bellevue Christian
7800 NE 28th Street, Medina MONDAY, SEPTEMBER 22, 2014 6:30 PM
MAYOR CITY MANAGER PATRICK BOYD MICHAEL SAUERWEIN
DEPUTY MAYOR CITY ATTORNEY
DAVID LEE KARI SAND COUNCIL MEMBERS CITY CLERK
JAY DECKER AIMEE KELLERMAN MICHAEL LUIS
JOHN MAFFEI ALEX MORCOS CURT PRYDE MINUTES
1. STUDY SESSION - CALL TO ORDER / ROLL CALL
Mayor Boyd called the Joint City Council / Planning Commission meeting to order at
6:30 p.m. in the auditorium at Three Points Elementary School.
Council Members Present: Boyd, Decker, Lee, Maffei, Morcos, Pryde, and
Mayor Luis (in at 6:33)
Council Members Absent: None
Planning Commissioners Present: Carlson (in at 6:37), May, Nelson, Papano,
Reeves, Schubring, and Nunn
Planning Commissioners Absent: None
Staff Present: Sauerwein, Grumbach, and Kellerman
2. STUDY SESSION ITEM
Mayor Boyd had the council members and Commissioners go around the table
introducing themselves.
2.1 Subject: Phase 2 Tree Code
Result: Discussion
Result of Recommended Action: NA
Mayor Boyd outlined the discussion including planning commission review, schedule
and interim milestones. Director of Development Services Robert Grumbach gave a brief review of the
September 8 council policy discussion and direction; and the September 18 tree code
97
workshop / town hall meeting. He went over materials outlining possible changes to
the tree code including a focused goal for the tree code and possible performance-based tree standards for properties under development, and a canopy replacement
approach for removal of trees on properties not under development.
The council members and commissioners discussed the tree canopy and possible
goals. There was a consensus of the council members for the planning commission to
develop a goal for the tree canopy.
City council members and planning commission members asked staff questions and discussed amongst themselves the tree committee, heritage trees, nuisance trees, the difference about the approach presented by staff compared to other cities, the timeline
for adopting phase two tree code updates, and about the Medina tree fund. The city council and planning commission concluded that the planning commission
would take the lead on developing changes to the tree code and make a recommendation to the city council. It was also suggested that tree committee
members attend the planning commission meetings to offer their discussions for the
planning commission to consider.
3. ADJOURNMENT
Mayor Boyd adjourned the Joint City Council / Planning Commission meeting at 8:08 p.m.
__________________________ Patrick Boyd, Mayor
Attest:
____________________________
Aimee Kellerman, City Clerk
98
MEDINA, WASHINGTON
MEDINA CITY COUNCIL SPECIAL MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina MONDAY, SEPTEMBER 29, 2014 6:00 PM
MAYOR CITY MANAGER PATRICK BOYD MICHAEL SAUERWEIN
DEPUTY MAYOR CITY ATTORNEY
DAVID LEE KARI SAND COUNCIL MEMBERS CITY CLERK
JAY DECKER AIMEE KELLERMAN MICHAEL LUIS
JOHN MAFFEI ALEX MORCOS CURT PRYDE
MINUTES
EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL
Mayor Boyd called the Executive Session of the Medina City Council to order in the
Council Chambers at 5:33 p.m. for estimated time of thirty minutes.
Council Members Present: Lee, Luis (in at 5:51 p.m.), Morcos, Pryde and Mayor
Boyd
Council Members Absent: Decker and Maffei
Staff Present: Sauerwein, Sand, Grumbach, Burns, and Kellerman
EXECUTIVE SESSION
Council met in Executive Session for an estimated time of 30 minutes to discuss the
following:
RCW 42.30.110 (i) To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing
the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public
knowledge regarding the discussion is likely to result in an adverse legal or financial
consequence to the agency.
ACTION: No action was taken in Executive Session. ADJOURNMENT
Mayor Boyd adjourned the Executive Session to the Study Session in the Council
Chambers at 6:00 p.m.
99
1. SPECIAL MEETING - CALL TO ORDER / ROLL CALL
Mayor Boyd called the study session to order in the Medina Council Chambers at
6:03 p.m.
Council Members Present: Lee, Luis, Morcos, Pryde and Mayor Boyd
Council Members Absent: Decker and Maffei
Staff Present: Sauerwein, Sand, Grumbach, Burns, Willis, Adams,
Ketter, and Kellerman
2. STUDY SESSION ITEM
2.1 Subject: 2015 Operating Budget
Finance Director Nancy Adams introduced the City’s new finance accountant Julie
Ketter to the Council. Adams then walked Council through the 2015 proposed budget;
which included:
• 2015 General Fund Revenue o Property Tax Levy
o 4% Utility Tax o 3% Franchise Fees
• 2015 General Fund Expense o $11.5K Information Technology o $0.3K Intergovernmental/ARCH
o $17K Development o Parks
• 2015 Tree Fund: Recommend $50K Appropriation
• 2015 Capital Fund Revenue
• 2015 Capital Fund Expenditures
• 2015 Preliminary Budget General Fund Gap as of 9/29/2014
• 2015 Preliminary Budget Scenario Ideas – General Fund Gap
ACTION: Council directed staff to appropriate $50,000 to the tree fund to be used in
2015.
ACTION: Council directed staff to come back to Council at the October 13, 2014
City Council meeting with a proposal for one additional full-time employee for Development Services.
ACTION: Council directed staff to reduce the overall cost for special counsel by $40,000 for 2015.
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3. ADJOURNMENT
Mayor Boyd adjourned the study session at 8:26 p.m.
__________________________
Patrick Boyd, Mayor
Attest:
_____________________________ Aimee Kellerman, City Clerk
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Resolution No. 372 Page 1 of 2
CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 372
A RESOLUTION OF THE CITY OF MEDINA, WASHINGTON
AUTHORIZING THE ADOPTION OF THE KING COUNTY REGIONAL HAZARD
MITIGATION PLAN UPDATE
WHEREAS, all of King County has exposure to natural hazards that increase the risk to life,
property, environment and the County’s economy; and
WHEREAS; pro-active mitigation of known hazards before a disaster event can reduce or
eliminate long-term risk to life and property; and
WHEREAS, The Disaster Mitigation Act of 2000 (Public Law 106-390) established new
requirements for pre- and post-disaster hazard mitigation programs; and
WHEREAS; a coalition of King County, Cities, Towns and Special Purpose Districts with like
planning objectives has been formed to pool resources and create consistent mitigation strategies within the King County planning area; and
WHEREAS, the coalition has completed a planning process that engages the public, assesses the risk and vulnerability to the impacts of natural hazards, develops a mitigation strategy consistent with a set of uniform goals and objectives, and creates a plan for implementing,
evaluating and revising this strategy.
THE CITY COUNCIL OF THE CITY OF MEDINA, WA, DOES RESOLVES AS FOLLOWS:
1.) Adopts in its entirety, Volume 1 and the introduction, chapter 2b the Medina jurisdictional
annex, and the appendices of Volume 2 of the King County Regional Plan Update
(RHMP).
2.) Will use the adopted and approved portions of the RHMP to guide pre- and post-disaster
mitigation of the hazards identified.
3.) Will coordinate the strategies identified in the RHMP with other planning programs and mechanisms under its jurisdictional authority.
4.) Will continue its support of the Steering Committee and continue to participate in the Planning Partnership as described by the RHMP.
5.) Will help to promote and support the mitigation successes of all RHMP Planning Partners.
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Resolution No. 372 Page 2 of 2
PASSED BY THE CITY COUNCIL ON THE 13TH DAY OF OCTOBER AND SIGNED IN AUTHENTICATION OF ITS PASSSAGE THE 13TH DAY OF OCTOBER.
Patrick Boyd, Mayor
Approved as to form: Attest:
Kari Sand, City Attorney
Kenyon Disend, PLLC
Aimee Kellerman, City Clerk
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AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF MEDINA
AND THE WATERSHED COMPANY
THIS AGREEMENT is made this _____ day of October, 2014, between the City of Medina, (hereinafter the “City”) and The Watershed Company, a Washington Corporation
(hereinafter “TWC”).
WHEREAS, TWC is in the business of providing certain professional services specified herein, and
WHEREAS, the City desires to contract with TWC for the provision of such services and
TWC agrees to contract with the City for same; and
NOW, THEREFORE, in consideration of the mutual promises set forth herein, it is agreed between the parties as follows:
TERMS
I. Description of Work. TWC shall support the City in its update of the Comprehensive Plan and development regulations consistent with the Washington Department of Commerce requirements, according to the existing standard of care for such services. Services provided
include, but are not limited to, assisting with agency and community outreach, research and
drafting revisions to the Comprehensive Plan and development regulations, and any other tasks
specifically requested by the City to facilitate the update. TWC shall not perform any additional services without the express permission of the City.
II. Payment.
A. The total amount to be paid by City for TWC’s full and complete performance of the
Services described in paragraph I above shall not exceed $20,000.00, without the written consent of the City. Said price shall be the total compensation for TWC’s performance
hereunder including, but not limited to, all work, deliverables, materials, supplies,
equipment, sub-consultant’s fees, and all miscellaneous or incidental expenses to be
incurred by TWC.
B. TWC shall submit a payment invoice monthly to the City after such services have been performed, and the City shall make payment within thirty (30) days after the submittal of
the approved invoice. Such invoice shall detail the work, and a description of the tasks
performed.
C. If the City objects to all or any portion of any invoice, it shall so notify TWC of the same
within five (5) days from the date of receipt and shall pay that portion of the invoice not in dispute. The parties shall immediately make every effort to settle the disputed portion.
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III. Relationship of Parties. The parties intend that an independent contractor – client relationship will be created by this Agreement. TWC is customarily engaged in an
independently established trade which encompasses the specific service provided to the City
hereunder; no agent, employee, representative or subcontractor of TWC shall be or shall be
deemed to be the employee, agent, representative or subcontractor of the City. None of the benefits provided by the City to its employees, including, but not limited to, compensation, insurance and unemployment insurance, are available from the City to TWC or its employees,
agents, representatives or subcontractors. TWC will be solely and entirely responsible for his
acts and for the acts of TWC’s agents, employees, representatives and subcontractors during the
performance of this Agreement. The City may, during the term of this Agreement, engage other independent contractors to perform the same or similar work that TWC performs hereunder.
IV. Duration of Work. This Agreement shall be effective for a period commencing from
the date of signature to completion of the project, except as provided for in paragraph VIII
below.
V. City Ownership of Work/Rights in Data and Publications. To the extent that TWC creates any Work subject to the protections of the Copyright Act (Title 17 U.S.C) in its performance of this Agreement, TWC agrees to the following: The Work has been specially
ordered and commissioned by City. TWC agrees that the Work is a “work made for hire” for
copyright purposes, with all copyrights in the Work owned by City. To the extent that the Work
does not qualify as a work made for hire under applicable law, and to the extent that the Work includes material subject to copyright, TWC hereby assigns to City, its successors and assigns, all right, title and interest in and to the Work. TWC shall execute and deliver such instruments
and take such other action as may be required and requested by City to carry out the assignment
made pursuant to this section. Any documents, magnetically or other materials created by TWC
pursuant to this Agreement shall be owned by City and subject to the terms of this sub-section. To the maximum extent permitted by law, TWC waives all moral rights in the Work. The rights granted hereby to City shall survive the expiration or termination of this Agreement.
VI. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial
and programmatic records which sufficiently and properly reflect all direct and indirect costs of
any nature expended and services performed in the performance of this Agreement and other
such records as may be deemed necessary by the City to ensure the performance of this
Agreement.
B. These records shall be maintained for a period of seven (7) years after termination hereof
unless permission to destroy them is granted by the office of the archivist in accordance with
RCW Chapter 40.14 and by the City.
VII. Audits and Inspections. The records and documents with respect to all matters covered
by this Agreement shall be subject at all times to inspection, review or audit by law during the
performance of this Agreement.
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VIII. Termination.
A. Termination Upon the City’s Option. The City shall have the option to terminate this
Agreement at any time with or without cause. Termination shall be effective after thirty (30)
days upon delivery of written notice to TWC, except as provided for in subparagraph VIII. (C) below.
B. Termination Upon TWC’s Option. TWC shall have the option to terminate this Agreement
after thirty (30) days upon delivery of written notice to the City.
C. Termination for Cause. If TWC refuses or fails to complete the tasks described in paragraph
I, or to complete such work in a manner satisfactory to the City, then the City may, by written notice to TWC, give notice of its intention to terminate this Agreement. After such notice, TWC shall have ten (10) days to cure, to the satisfaction of the City or its
representative. If TWC fails to cure to the satisfaction of the City, the City shall send TWC a
written termination letter which shall be effective upon deposit in the United States mail to
TWC’s address as stated below.
D. Rights upon Termination. In the event of termination, the City shall only be responsible to pay for all services satisfactorily performed by TWC to the effective date of termination, as
described in the final invoice to the City. The City Manager shall make the final
determination about what services have been satisfactorily performed which decision shall be
final, binding and conclusive.
IX. Discrimination. In the hiring of employees for the performance of work under this Agreement or any subcontract hereunder, TWC, its subcontractors or any person acting on behalf
of TWC shall not, by reason of race, religion, color, sex, national origin or the presence of any
sensory, mental, or physical handicap discriminate against any person who is qualified and
available to perform the work to which the employment relates.
X. Indemnification. TWC hereby releases, covenants not to bring suit and agrees to indemnify, defend and hold harmless the City, its officers, officials, employees, agents and
representatives from any and all claims, costs, judgments, losses or suits including attorneys’
fees, awards or liabilities to any person, including claims by TWC’s own employees to which
TWC might otherwise be immune under Title 51 RCW, to the extent arising out of TWC’s negligent performance of this Agreement, except for injuries and damages caused by the sole
negligence of the City.
In the event of liability for any reason described above which is caused by or results from the
concurrent negligence of the TWC (and his employees, agents and representatives) and the City
(and its officers, officials, employees, agents or representatives), each party’s liability shall only be to the extent of its negligence. Such indemnification obligations shall extend to claims which
are not reduced to a suit and any claims which may be compromised prior to the culmination of
any litigation or the institution of any litigation.
The City’s inspection or acceptance of any of TWC’s work when completed shall not be grounds
to avoid any of these covenants of indemnification. It is further specifically and expressly
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understood that the indemnification provided herein constitutes TWC’s waiver of immunity under Title 51 RCW, solely for the purposes of indemnification. This waiver has been mutually
negotiated by the parties.
XI. Insurance. A. TWC shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by TWC, its agents, representatives, or employees. B. No Limitation. TWC's maintenance of insurance as required by the agreement shall not be construed to limit the liability of TWC to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. C. Minimum Scope of Insurance. TWC shall obtain insurance of the types described below: 1. Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. 2. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under TWC's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability insurance appropriate to TWC's profession. D. Minimum Amounts of Insurance. TWC shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. E. Other Insurance Provisions. The insurance policies are to contain, or be endorsed to contain, the following provisions for Automobile Liability, Professional Liability and Commercial General Liability insurance: 1. TWC's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of TWC's insurance and shall not contribute with it.
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2. TWC's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the City. F. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. G. Verification of Coverage. TWC shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of TWC before commencement of the work. H. Notice of Cancellation. The Contractor shall provide the City and all Additional Insureds for this work with written notice of any insurance policy cancellation, within two business days of
their receipt of such notice.
I. Failure to Maintain Insurance. Failure on the part of the Contractor to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days’ notice to the Contractor to correct the breach, immediately terminate the
contract or, at its discretion, procure or renew such insurance and pay any and all premiums in
connection therewith, with any sums so expended to be repaid to the City on demand, or at the
sole discretion of the City, offset against funds due the Contractor from the City. XII. Modification. No waiver, alteration or modification of any of the provisions of this Agreement shall be binding unless in writing and signed by a duly authorized representative of
the City and TWC.
XIII. Assignment. Any assignment of this Agreement by TWC without the written consent of
the City shall be void.
XIV. Written Notice. All communications regarding this Agreement shall be sent to the parties at the addresses listed below, unless notified to the contrary. Any written notice
hereunder shall become effective as of the date of mailing by registered or certified mail, and
shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement
or such other address as may be hereafter specified in writing.
Notices should be sent to:
The Watershed Company
750 Sixth Street South
Kirkland, WA 98033 The City of Medina
P.O. Box 144
Medina, WA 98039
Attn: Robert Grumbach
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XV. Non-Waiver of Breach. The failure of the City to insist upon strict performance of any of the covenants and agreements contained herein, or to exercise any option herein conferred in
one or more instances shall not be construed to be a waiver or relinquishment of said covenants,
agreements or options, and the same shall be and remain in full force and effect.
XVI. Resolution of Disputes, Governing Law. Should any dispute, misunderstanding or conflict arise as to the terms and conditions contained in this Agreement, the matter shall be
referred to the City Manager, whose decision shall be final. Any appeal from the decision of the
City Manager shall be to King County superior court. In the event of any litigation arising out of
this Agreement, the prevailing party shall be reimbursed for its reasonable attorney fees from the other party. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington.
XVII. Entire Agreement. This Agreement contains the entire agreement between the parties,
and no other agreements, oral or otherwise, regarding the subject matter of this Agreement shall
be deemed to exist or bind either of the parties. Either party may request changes to the Agreement. Changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement.
XVIII. Severability. Any provision or part of this Agreement held to be void or unenforceable
under any law or regulation shall be deemed stricken and all remaining provisions shall continue to be valid and binding upon the City and the Consultant, who agree that the Agreement shall be reformed to replace such stricken provision or part with a valid and enforceable provision that
comes as close as reasonably possible to expressing the intent of the stricken provision.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year above written.
THE WATERSHED COMPANY CITY OF MEDINA
By: By:
Name:
Title:
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Medina City Council Meeting AGENDA ITEM 8.1
October 13, 2014
MEDINA CITY COUNCIL MEETING AGENDA BILL
Subject: 2015 PRELIMINARY BUDGET
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Nancy Adams, Finance Director
Summary:
2015 Preliminary Budget: The 2015 Preliminary Budget is included in the City Council Packet and includes:
2015 Comparative Summary by Fund
2015 Budget Detail for Revenue and Expense A 2015 Council Study Session was held on September 29th, 2014. The Council provided policy direction and 2015 Budget input which has been incorporated into the October 13, 2014 Preliminary Budget. 2015 Budget Assumptions:
1% Property Tax increase, plus new construction.
Sales Tax Revenue using 2014 trends (excluding one-time spikes).
Utility Taxes at 4% with new expiration date of January 31, 2016.
Cost of living increase based on bargaining unit contract proposals of 2.2%.
Medical Insurance rate increase of 7%. (5% 2015 specific and 2% related to 2013 Wellness program).
Fully staffed Police Department
IT Capital Outlay for Document Retention Software and Hardware at $50K assumes a “one
time use” of General Fund Balance for capital outlay.
Parks Maintenance $20K and Park Board Projects $63K.
Transfer of $250K in Real Estate Excise Tax Capital for Street Operations.
Tree Fund Appropriation of $50K (projects to be decided in 2015).
Capital Projects as outlined in the 2015 CIP list.
Attachment:
2015 Preliminary Budget
Budget/Fiscal
Impact: Input only, no monetary impact
Staff
Recommendation: For Discussion
City Manager
Approval:
Proposed
Council Motion: A motion is not required
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CITY OF MEDINA, WASHINGTON ORDINANCE NO. 912
AN ORDINANCE OF THE CITY OF MEDINA, WASHINGTON,
AMENDING SECTIONS 5.04.030 OF THE MEDINA MUNICIPAL CODE
RELATING TO UTILITY TAXES EXTENDING THE UTILITY TAX RATE REDUCTION FROM FOUR PERCENT TO ZERO PERCENT, TO JANUARY 31, 2016; PROVIDING FOR
SEVERABILITY; AND, PROVIDING AN EFFECTIVE DATE OF JANUARY 13, 2015 WHEREAS, the City of Medina is classified as a non-charter code city under title 35A RCW; and
WHEREAS, RCW 35A.21.160 provides that a code city shall have all of the powers which
any city of any class may have; and WHEREAS, RCW 35.22.280(32) authorizes any city of the first class “[t]o grant licenses for any lawful purpose, to fix by ordinance the amount to be paid therefore, and to provide for revoking
the same . . . .”; and
WHEREAS, the Washington Supreme Court in Fleetwood v. Read, 21 Wash. 547, 552-553 (1899) and subsequent decisions has interpreted this language as authorizing licenses for revenue
purposes as well as regulation; and
WHEREAS, pursuant to the above authority, code cities are authorized to impose taxes upon gross revenues earned by utility and service providers within their jurisdictional
boundaries; and
WHEREAS, the City Council approved Ordinance No. 861, on November 8, 2010, adopting
a three percent utility tax rate upon gross revenues derived from telephone and telegraph businesses, electric utilities, natural gas, sewer utility, solid waste and cable service operators,
which utility tax is codified at Chapter 5.04 of the Medina Municipal Code; and
WHEREAS, the City Council approved Ordinance No. 903 increasing the utility tax rate upon gross revenues to four percent, but reduced the four percent annual tax rate to zero on
January 31, 2015; and
WHEREAS, the City Council desires to amend the City Code relating to the limitation of reducing the annual tax rate to zero on January 31, 2015 by extending the time period for reduction in the tax rate until January 31, 2016; and
WHEREAS, state law provides at RCW 35.21.865 that a change in the rate of tax it imposes
on the privilege of conducting an electrical energy, natural gas, or telephone business may not take effect before the expiration of sixty days following the enactment of the ordinance establishing the
change; and
WHEREAS, the adoption of an ordinance pertaining to enforcement relates solely to governmental procedures and contains no substantive standards respecting use or modification of
the environment and is therefore exempt from the requirements of the State Environmental Policy
Act pursuant to WAC 197-11-800(19).
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NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO ORDAIN AS FOLLOWS
Section 1. Amendment of Section 5.04.030. Section 5.04.030 of the Medina Municipal
Code is hereby amended to read as follows:
…
The annual tax rate of four percent of the total gross income shall be reduced to zero on
January 31, ((2015)) 2016.
Section 2. Referendum authorized. A referendum petition to repeal this ordinance may be filed with the City Clerk within seven days of passage of this ordinance. Within ten days of such filing, the City Clerk shall confer with the petitioner concerning form and style of the petition, issue
the petition an identification number, and secure an accurate, concise, and positive ballot title from the designated local official. The petitioner shall have thirty (30) days in which to secure the signatures of not less than fifteen (15) percent of the registered voters of the city, as of the last
municipal general election, upon petition forms that contain the ballot title and the full text of the measure to be referred. The City Clerk shall verify the sufficiency of the signatures on the petition
and, if sufficient valid signatures are properly submitted, shall certify the referendum measure to the
next election ballot within the city or at a special election ballot as provided pursuant to RCW 35.17.260(2). Except as otherwise provided herein, all provisions set forth at RCW 35.17.250
through RCW 35.17.360 that are applicable to the character and form for an initiative petition, to the
examination and certification thereof, and to the submission to the vote of the people of the ordinance proposed thereby, shall apply to the referendum petition authorized herein and to this
ordinance. Section 3. Severability. If any section, sentence, clause, or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity of any other section, sentence, clause, or phrase of this
ordinance.
Section 4. Effective date. This ordinance shall take effect on January 13, 2015. ENACTED BY THE CITY COUNCIL ON THIS 13TH DAY OF OCTOBER, 2014 AND SIGNED IN
AUTHENTICATION OF ITS PASSAGE ON THE 13TH DAY OF OCTOBER, 2014.
Patrick Boyd, Mayor
Approved as to form: Attest:
Kari Sand, City Attorney Kenyon Disend, PLLC Aimee Kellerman, City Clerk
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CITY OF MEDINA, WASHINGTON
ORDINANCE NO. 911
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF MEDINA, WASHINGTON, PROHIBITING THE ESTABLISHMENT, LOCATION, OPERATION, LICENSING, MAINTENANCE OR CONTINUATION OF MEDICAL MARIJUANA COLLECTIVE GARDENS AND RECREATIONAL
MARIJUANA PRODUCERS, PROCESSORS AND RETAILERS AS REGULATED OR PROPOSED TO BE REGULATED PURSUANT TO WASHINGTON STATE SENATE ENGROSSED SUBSTITUTE BILL 5073 AND
WASHINGTON STATE INITIATIVE 502; PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, municipalities have authority to enact ordinances in furtherance of public safety, morals, health, and welfare pursuant to Article XI, Section 11 of the Washington State
Constitution; and
WHEREAS, in 2011, the Washington legislature adopted Senate Engrossed Substitute
Bill (ESSB) 5073, which amended the Washington State Medical Use of Cannabis Act (MUCA);
and
WHEREAS, in 2011, the Washington governor vetoed a number of sections of ESSB
5073; and
WHEREAS, RCW 69.51A.140(1), allows municipalities to regulate the production,
processing and dispensing of marijuana through zoning, business licensing and taxing, and health and safety requirements; and
WHEREAS, in 2012, the Washington voters passed Initiative 502, which directed the Washington State Liquor Control Board (LCB) to regulate recreational marijuana by licensing
and taxing recreational marijuana producers, processors and retailers, and is codified in Chapter 69.50 RCW; and
WHEREAS, under Washington Administrative Code 314-55-020(11), the issuance or approval of a license under Chapter 69.50 RCW shall not be construed as a license for, or an
approval of, any violations of local rules or ordinances including, but not limited to: building and
fire codes, zoning ordinances, and business licensing requirements; and
WHEREAS, on January 16, 2014, the Washington State Attorney General opined that
Initiative 502 does not preempt local authority to ban or otherwise regulate marijuana-related land uses within their jurisdictions through land use or business requirements; and
WHEREAS, a recent Washington State Court of Appeals decision found medical marijuana collective gardens are illegal and upheld local governments’ zoning authority to ban
or otherwise regulate medical marijuana-related land uses, and such holding could reasonably
apply to zoning or other police power regulation of recreational marijuana-related land uses; and
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WHEREAS, the City Council finds that ESSB 5073 and Initiative 502 do not preempt the City of Medina from exercising and administering its constitutional and statutory land use
regulatory authority to either allow and regulate land uses within the city limits, or to prohibit and
ban such uses; and
WHEREAS, the City Council finds and determines that the prohibition of medical
marijuana collective gardens and recreational marijuana production, processing and retailing facilities would protect public safety, morals, health and welfare;
WHEREAS, pursuant to RCW 36.70A.106(3)(b), a notice of intent to adopt was transmitted to the Washington State Department of Commerce on August 18, 2014, requesting
Expedited Review, which was granted on August 18, 2014 (material ID# 20511); and WHEREAS, the Planning Commission reviewed the code amendments at their August
12, 2014, meeting and after considering the proposal, voted to recommend the city council adopt the code amendments; and
WHEREAS, after providing notice, the City Council held a public hearing on October 13, 2014, to receive public testimony concerning the proposed code amendment and voted to
approve adopting the code amendments; and
WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of Non-
significance (DNS) for the proposed code amendment was issued on September 25, 2014,
pursuant to WAC 197-11-340(1); and
WHEREAS, the City Council adopts the foregoing recitals as findings of fact in support
of this ordinance.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA DOES HEREBY ORDAIN AS FOLLOWS:
Section 1. Amend Section 20.12.020. Section 20.12.020, “A” definitions, of the Medina Municipal Code is hereby amended to read as follows:
…
H. “Agriculture” means the use of land for agricultural purposes including any one or more of
farming, apiculture, horticulture, and floriculture, and viticulture, but excluding the raising of
animals and the farming of marijuana regardless of whether farmed for medicinal or recreational purposes.
…
Section 2. Amend Section 20.12.140. Section 20.12.140, “M” definitions, of the
Medina Municipal Code is hereby amended to read as follows: A. "Manufactured home" means a single-family dwelling required to be built in accordance with
regulations adopted under the National Manufactured Housing Construction and Safety
Standards Act of 1974 (42 U.S.C. 5401 et seq.). B. “Marijuana related business” includes the following:
1. “Collective gardens” means the same as described in RCW 69.51A.085 and amendments thereto;
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2. "Marijuana processor" means a person or entity who processes marijuana into useable marijuana and marijuana-infused products, packages and labels useable marijuana and
marijuana-infused products for sale in retail outlets, and sells useable marijuana and
marijuana-infused products at wholesale to marijuana retailers. 3. "Marijuana producer" means a person or entity who produces and sells marijuana at
wholesale to marijuana processors and other marijuana producers.
4. "Marijuana retailer" means a person or entity who sells useable marijuana and marijuana-infused products in a retail outlet; and
The terms in RCW 69.50.101, and amendments thereto, shall be used to interpret further the meaning of marijuana related businesses. C. “Mechanical equipment” means any machine or system containing moving parts such as
motors, valves, relay switches, compressors, fans or similar components, including, but not limited to those used to circulate and/or condition air, water, refrigerant, effluent or products
of combustion.
((C.)) D. “MMC” means Medina Municipal Code as adopted pursuant to Chapter 1.01 of the Medina Municipal Code.
((D.)) E. “Monopole” means a single upright pole, engineered to be self-supporting that does
not require lateral cross supports and is sunk into the ground and/ or attached to a foundation.
Section 3. Amend Section 20.21.030. Section 20.21.030, Use Table, of the Medina Municipal Code is hereby amended to read as follows:
Table 20.21.030 establishes those uses which are permitted, those uses subject to specific development standards, and those uses requiring special approval and that are prohibited within
each zoning district.
Table 20.21.030: Land Use Table
Uses
R-
16
Z
o
n
e
R-
20
Z
o
n
e
R-
30
Z
o
n
e
SR
-
30
Z
o
n
e
NA
Z
o
n
e
Pu
b
l
i
c
Z
o
n
e
Residential Uses
Accessory Dwelling Units P P P P P P
Accessory Recreational Facilities A A A A A A Accessory Recreational Facilities – Minor L L L L L L Accessory Uses – On-site P P P P P P Accessory Uses – Off-site L L L L L L Adult Family Home L L L L L L Detached, Single-family Dwelling P P P P P P
Family Day Care Home L L L L L L
Manufactured Home L L L L L L
Non-residential Uses Automobile Service Station L Automobile Mechanical Repair L Commercial Horticulture/ Truck Gardening/ Agriculture, excluding the raising of animals and marijuana related businesses L
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Clubhouse Public/ Private SU SU Golf Course SU
Historical Use H H Home Business L L L L P P
Public & Institutional Uses City Government Facilities CU Post Office SU Public Safety CU
Public Park P P P P P P
Electrical Power & Utility Substation SU SU SU SU SU SU Accessory recreational facilities – public P P P P P P Religious Facility SU SU SU SU SU SU School public/ private (preschool to grade 12) SU Temporary City Government Facilities L L L L P P Wireless Communication Facilities SU SU SU SU SU
Shoreline Uses
See Chapter 20.62 MMC for a list of uses within the shoreline jurisdiction
*See MMC 20.21.020 for explanation of “P”, “L”, “A”, “SU”, “CU”, and “H”.
Section 4. Amend 20.31.010. Section 20.31.010, Home business, of the Medina
Municipal Code is hereby amended to read as follows: …
C. A home business is not allowed: 1. If any structure, in addition to normal residential structures common to the neighborhood,
is used for said home business; or 2. If more than one person is employed who is not a family member residing in the residence; or
3. If any signs or commercial names are used or exhibited; or 4. Unless all employees, clients and family members are required to, and do at all times,
use off-street parking exclusively, and unless not more than two vehicles owned and
operated by employees and clients are allowed to be parked on the premises at any time; and
5. If any equipment, materials or commodities which are stored for use in any home
business are visible from any public or private vantage point outside of the premises on which said items are stored((.)); or
6. If the use involves a marijuana related business.
Section 5. Amend 20.31.050. Section 20.31.050, Commercial horticulture, truck
gardening, and agriculture uses, of the Medina Municipal code is hereby amended to read as
follows:
This section establishes the development criteria that apply to commercial horticulture, truck
gardening and agriculture uses, including accessory uses. A. Structures may include, but are not limited to such uses as hot houses, greenhouses,
storage sheds, heating plants, and similar accessory uses associated with horticulture, truck
gardening, and agriculture uses. B. Agriculture uses shall exclude the raising of animals and the farming of marijuana.
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C. Commercial horticulture, truck gardening, and agriculture uses shall exclude marijuana related businesses.
D. Any retail sales activity arising out of the commercial horticulture, truck gardening and
agriculture uses shall be limited to the sale of products, in season, grown upon the property.
Section 6. No Nonconforming Uses. No use that constitutes or purports to be a
medical marijuana collective garden, marijuana producer, marijuana processor, or marijuana retailer that was engaged in that activity prior to the enactment of this ordinance shall be
deemed to have been a legally established use under the provisions of the Medina Municipal
Code and that use shall not be entitled to claim legal nonconforming status.
Section 7. Severability. Should any section, paragraph, sentence, clause or phrase of
this ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or
federal law or regulation, such decision or pre-emption shall not affect the validity of the remaining
portions of this ordinance or its application to other persons or circumstances.
Section 8. Effective Date. A summary of this ordinance shall be published in the official
newspaper of the City, and the ordinance shall take effect and be in full force five (5) days after the date of publication.
ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE 13th
DAY OF OCTOBER 2014.
Patrick Boyd, Mayor
Approved as to form: Attest:
_______________________
Kari Sand, City Attorney Kenyon Disend, PLLC Aimee Kellerman, City Clerk
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JANUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(i)Sand Done
Presentation Election of Mayor and Deputy Mayor Done
Consent Agenda Approval of 12/9 Minutes Approved
Consent Agenda Approval of December, 2013 Check Register Approved
Consent Agenda
Approval of Evergreen Point Road Sidewalk
Improvement and 80th Avenue Overlay Willis Approved
Public Hearing None
Other Business Presentation on SR-520 Projects
Grumbach/
Tharp, Fred - WSDOT Done
Other Business Appointment of Committees Mayor To be continued
Other Business
City Council Calendar & Discussion of 2014
Study Session Schedule Sauerwein Done
Study Session Discussion Shoreline Master Program Update Grumbach Done
JANUARY 27 City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion CANCELLED
FEBRUARY 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(c) Lease Sand Done.
Presentation King County Council Member Jane Hague Done.
Presentation
Mike Painter, WA Association of Sheriffs and
Police Chiefs Sauerwein Reschuled to March
Consent Agenda Approval of 1/13 S&R Minutes Approved.
Consent Agenda
Approval of December, 2013 and January,
2014 Check Register Approved.
Consent Agenda
Approval of 2014 Planning Commission and
Work Program Grumbach Approved.
Consent Agenda
Approval of 2014 Park Board and Work
Program Willis Approved.
Consent Agenda Appointment of David Lee to ETP Sauerwein Approved.
Other Business Boardinghouse Discussion Grumbach Done.
Other Business Ecology SMP Conditions Grumbach Done.
Other Business City Council Calendar Done.
FEBRUARY 24, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(c) Lease Sand Done.
Discussion
Mike Painter, WA Association of Sheriffs and
Police Chiefs Sauerwein Done.
MEDINA CITY COUNCIL
2014 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
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Discussion Quarterly Newsletter Discussion Sauerwein Done.
Training Public Records Disclosure Training Ramsey Ramerman Done.
MARCH 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(g) Employment Sand Done.
Presentation Small Cell Bill in Legislature Bacha Done.
Presentation ARCH Presentation Sauerwein Done.
Presentation WSDOT 520 Sauerwein Done.
Consent Agenda Receipt of January 21 PB Minutes Done.
Consent Agenda Receipt of January 28 PC Minutes Done.
Consent Agenda Receipt of CSC 2013 Annual Report Done.
Consent Agenda Approval of 2/10/14 S&R Minutes Approved.
Consent Agenda Approval of February, 2014 Check Register Approved.
Consent Agenda Resolution Approving ARCH Sauerwein Approved.
Consent Agenda
Receive PC Comprehensive Zoning Map
Update Recommendation Grumbach
Consent Agenda SCORE Contract Yourkoski Approved.
Other Business Boardinghouse Discussion Grumbach Done.
Other Business City Council Calendar Done.
March 22, City Council Retreat, TBD
Item Type Topic Presenter Council Action
Discussion Council Goals and Priorities John Howell Done.
March 24, City Council Study Session, 5:30 PM
Item Type Topic Presenter Council Action
Other Business
Tour of Proposed Evergreen Point Road
Sidewalk Project Sauerwein Done.
Discussion
Emergency Preparedness Presentation (30
min)Kris Finnigan Done.
APRIL 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140(4) Labor Relations Sauerwein Done.
Consent Agenda March, 2014 Check Register Adams Done.
Consent Agenda SMP Ordinance Grumbach Approved.
Consent Agenda Confirm Penny Martin to Park Board Kellerman Approved.
Consent Agenda Confirm Jeanne Carlson to PC Kellerman Approved.
Consent Agenda
Resolution Adopting the City Council 2014
Retreat Major Action Item Sauerwein Not Adopted.
Consent Agenda
Change Order #1 Maintenance Building
Addition Sauerwein Approved.
Public Hearing Comprehensive Zoning Map Grumbach Continued to May 12
Other Business Call for Bids 2014 Street Projects Willis Done.
Other Business Tree Code Grumbach Done.
Other Business City Council Calendar Sauerwein Done.
APRIL 28, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Discussion Comp Plan - TENTATIVE Grumbach
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MAY 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140 (4) Labor Relations Sand Done.
Executive Session RCW 42.30.110 (b) Property Acquisition Sand Done.
Presentation Tree Code - Tina Cohen City Arborist Grumbach Done.
Consent Agenda 03/17/14 PB Meeting Minutes Done.
Consent Agenda 03/25/14 PC Meeting Minutes Done.
Consent Agenda 04/14/14 CC Meeting Minutes Approved.
Consent Agenda April Check Register Adams Approved.
Consent Agenda Appoint Collette McMullen to PB Kellerman Approved.
Consent Agenda Employee Wellness Program Resolution Sauerwein Approved.
Public Hearing Medina Tree Code Grumbach
Public Hearing R-30 Maximum Impervious Surface Grumbach Approved.
Other Business Draft six-year CIP Willis Done.
Other Business City Council Calendar Done.
May 27, City Council Study Session, TBD (CANCELLED )
Item Type Topic Presenter Council Action
Discussion
JUNE 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 04/21/14 PB Minutes
Consent Agenda 04/14/2014 S & R Meeting Minutes
Consent Agenda May Check Register Adams
Consent Agenda LGIP Resolution Adams
Consent Agenda Award of 2014 Street Projects Willis
Public Hearing 2015-2020 Six-Year CIP/TIP Willis
Other Business Tree Code Grumbach
Other Business Marijuana Ordinance Discussion Grumbach
Other Business Comp Plan Discussion and Schedule PH Grumbach
Other Business City Council Calendar
JUNE 23, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion Tour of Fairweather Park Cell Tower Site Sauerwein/Grumbach
Discussion WSDOT Presentation Overlook Park
Discussion Fairweather Park Cell Tower Lease Sauerwein/Grumbach
Discussion Tree Code Committee Update Morcos/Pryde/Lee
JULY 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 05/19/2014 Approved PB Minutes
Consent Agenda 05/27/2014 Approved PC Minutes
Consent Agenda June Check Register Adams
Consent Agenda Adopt 2015-2020 Six-Year CIP/TIP Willis
Consent Agenda
Points Cities Interlocal Agreement -
Channelization and re-striping Sauerwein
Consent Agenda ARCH Trust Fund Application Sauerwein
Consent Agenda The Connections Group Contract Sauerwein
Consent Agenda PC Appointment Confirmation - Reeves Kellerman
Consent Agenda PC Appointment Confirmation - Garone Kellerman
Public Hearing None
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Other Business Marijuana Ordinance - Continued from 6/9 Grumbach
Other Business Special Events Permits Ordinance Sauerwein
Other Business City Council Calendar
JULY 28, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion City Government Finance 101 Adams
Discussion Evergreen Point Road/Walkable Medina Luis
AUGUST 11, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.110 (i) Potential Litigation
RCW 42.30.140 (4) Labor Relations Sand
Consent Agenda 06/16/2014 Approved PB Minutes
Consent Agenda
06/09/2014 S & R Meeting Minutes;
06/23/2014 Special Meeting Minutes;
07/14/2014 Regular Meeting Minutes;
07/28/2014 Special Meeting Minutes
Consent Agenda July 2014, Check Register
Public Hearing Early Public Input 2015 Budget Adams
Other Business Points Cities Interlocal Agreement Sauerwein
Other Business Phase 2 Tree Code Discussion Grumbach
Other Business City Council Calendar
August 25, City Council Study Session CANCELLED
Item Type Topic Presenter Council Action
SEPTEMBER 8, City Council Regular Meeting 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.110 (i) Potential Litigation
RCW 42.30.140 (4) Labor Relations Sand
Presentation Swearing in of New Police Chief
Consent Agenda National Recovery Month Proclamation
Consent Agenda 08/11/2014 S & R Meeting Minutes
Consent Agenda 07/21/2014 PB Approved Minutes
Consent Agenda 06/24/2014 PC Approved Minutes
Consent Agenda August 2014, Check Register
Consent Agenda Marijuana Ordinance Grumbach
Consent Agenda BHC Consultants Contract Grumbach
Consent Agenda Civil Service Commission Appointments Kellerman
Public Hearing Draft 2015 Preliminary Budget Adams
Other Business Phase 2 Tree Code Grumbach
Other Business City Council Calendar
SEPTEMBER 18, Open House / Town Hall 5:30 pm
Item Type Topic Presenter Council Action
Discussion Tree Code Grumbach
SEPTEMBER 22, Joint City Council and Planning Commission Study Session 6:30 pm
Item Type Topic Presenter Council Action
Discussion Phase 2 Tree Code Grumbach
SEPTEMBER 29, City Council Study Session, 6:30 pm
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Item Type Topic Presenter Council Action
Discussion 2015 Operating Budget Adams
OCTOBER 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.140 (4) Labor Relations and
RCW 42.30.110 (b) Real Estate
Consent Agenda 04/28/2014 CSC Meeting Minutes
Consent Agenda 09/08/2014 S&R Meeting Minutes
Consent Agenda September 2014, Check Register
Consent Agenda Hazard Mitigation Plan Finnigan
Consent Agenda Watershed Company Contract Grumbach
Public Hearing Draft 2015 Preliminary Budget Adams
Public Hearing Utility Tax
Public Hearing Marijuana Ordinance Grumbach
Other Business iCompass Electronic Agena Rollout Kellerman
Other Business City Council Calendar
October 27, City Council Study Session TBD
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(g) Employment Sauerwein
Discussion Airport Noise Consultant Update Alyson Jackson
Discussion Marine Patrol Annual Report Sgt. Kevin Haistings
Discussion Overlake Dr. East Bridge Railing Replacement Willis
NOVEMBER 1, (Saturday) Proposed City Council Half Day Retreat 8:00 a.m. to 12:00 Noon
Item Type Topic Presenter Council Action
Discussion Follow-up from Spring Retreat John Howell
NOVEMBER 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentations WSDOT - 520 Project Presentation Julie Meredith
Consent Agenda Acceptance 2014 Street Projects
Consent Agenda Boardinghouse to Schedule a Public Hearing
Public Hearing 2015 Property Tax Levy Adams
Other Business
Adoption of 2015 Annual Budget, Ordinance
and Salary Schedule Adams
Other Business 84th Street NE Traffic Study Willis
Other Business City Council Calendar
November 24, City Council Study Session - CANCELLED
Item Type Topic Presenter Council Action
DECEMBER 8 City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.110(1)(g) City Manager Annual
Evaluation
Consent Agenda
Public Hearing Boardinghouse Ordinance Grumbach
Other Business
Medina Heights 101 - View and Sunlight
Ordinances Grumbach
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