HomeMy WebLinkAbout11-10-2014 - Agenda PacketAGENDA ITEM 6.2a
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
November 10, 2014
To: Mayor and City Council
From: Michael Sauerwein, City Manager
Subject: November 2014 City Manager’s Report
October Storm – On Saturday October 25, 2014…right in the middle of a Husky Football
Game…Medina was hit by a wind storm that knocked out power to most of the City. Our Police Department worked through the night directing traffic and responding to 911 calls.
On Sunday morning our Public Works Crew worked to clear the roadways. The following week they worked to remove leaves & debris from storm drains and arranged to have the
City’s streets swept by a private contractor.
Since the storm City Staff has been meeting to discuss our communication with the public
during and after storm events. Ideas include expanded use of Community E-lerts, our GovDelivery system, and the Police Department’s new Twitter Account: MedinaPoliceWA@MedinaPoliceWA.
Halloween – Halloween has traditionally been a fun and entertaining night for children of all
ages. This year was no different. Police Chief Steve Burns and our Police Officers handed
out candy from their Patrol Cars and helped assure everyone had a good time and stayed safe.
City Council Retreat – On Saturday, November 1, 2014 the City Council held a ½ day Retreat at the Overlake Golf and Country Club. Major topics of discussion included City
Council Communications, New City Initiatives, and the Process for Taking Ideas from
Decision to Action. A draft summery of the Retreat prepared by our facilitator John Howell is attached.
Earthquake Drill – Public Works, Police, and City Hall Staff participated in the Washington
State Great Shakeout Earthquake Drill. Our Emergency Preparedness Coordinator Kris Finnigan taught us to Drop, Cover, and Hold On. Starting next year, Kris and our Police Chief
Steve Burns will be coordinating quarterly table-top exercises for City Staff which will simulate actual emergency situations.
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DRAFT
Summary
Medina City Council Retreat
November 1, 2014
The following provides a summary of the major points of agreement, actions, or outstanding
issues from the City Council retreat.
Council Communication
City Council Guidelines
There was agreement on the following:
• Council members expect the Guidelines to serve as the rules for how the Council will
function
• Each member agreed to read and review the Guidelines and suggest any possible changes
to Mike S. Mike will collect all ideas from Council members, and also suggest possible
changes from the staff perspective, and bring all ideas forward to the Council for
consideration.
Communication with One Another
There was considerable discussion about the Tree Committee and how that process evolved. At
the conclusion of the discussion there was agreement on the following:
• When an Ad Hoc committee is created by the Council the charge, expectations, timeline
and role for that committee should be clearly spelled out. The Guidelines should be
amended to define the process for creating an Ad Hoc committee. Ad Hoc committees
should provide status reports monthly to the Council.
• The Council should make more use of the standing committee structure that it has in
place. The three committees (Finance, Facilities, and Human Resources) should meet
every other month. The expectation is that greater use of these committees will result in
fewer full Council study sessions. Committee reports should be included on full Council
agendas.
• Council members will use email to forward “Public Concerns” to their Council
colleagues. This is meant to help all members understand what others may be hearing
from the public. Council members should not use “Public Concern” emails as a forum
for exchanging views about a topic. It is not anticipated that Council members will pass
along all comments (electronic or verbal) from the public.
Communication with the Public
• The Human Resources Committee will explore how the city communicates with its
citizens. They will look at the current Facebook page and determine if changes are
needed in how that page functions, or if there is another method of communication.
• A desire was expressed to have a place where citizens can find information about the city
in a quick, easy to understand location. The City web site is being redesigned.
Updates on New City Initiatives
There was agreement that the priorities established at the March retreat should continue to be
priorities for the Council for the coming year. One new area of focus was added (Condition and
Appearance of Public Spaces).
The Council reviewed the actions identified in March and agreed upon the following
goals/actions for the coming year.
Walkable Medina
• Develop a conceptual plan for enhancing walking opportunities for Medina residents,
include connections between parks and trails.
• Facilities committee will review a draft scope and schedule for a potential consultant
contract to create a conceptual plan.
• Issue an RFQ or RFP to hire a consulting firm.
• Add a new element to this topic: Consider undergrounding options
• Staff will prepare a summary of potential options for Council review, which would allow
the Council to have a discussion about the overall approach and strategy with respect to
undergrounding.
• When the Council is briefed on options they will make a Go/No Go decision about
whether the City should pursue undergrounding, and if so, how to proceed.
City Budget Process
• There was general agreement that based on the experience all Council members had in
reviewing the 2014 budget, that developing a zero based budgeting approach is not the
best use of time.
• However, Council members would like to hear from staff if there are opportunities to
reduce expenses or conduct services differently, that should be considered as part of the
budget process. The Finance Committee should have that discussion at the beginning of
the year (January/Feb) in order to give staff and the Council time to consider options well
in advance of budget deliberations in the Fall.
• Several specific issues were identified as topics that could be discussed as part of the
process to develop the budget: contracting out maintenance services, review legal
services contract, and review tax support for the library system.
Communication
• Members agreed to hold two town hall meetings in the coming year. One would be in the
Feb/March time frame. The other would be in the September/October time frame (prior
to Council action on the annual budget).
• The City Manager will prepare three newsletters during the year.
Post Office
• The Council will continue to do work in Executive Session on this topic.
Condition and Appearance of Public Spaces (New Topic)
• It was suggested and agreed that the Council should look at how public spaces (i.e. street
ends, rights of way, empty lots, etc.) are maintained. There is a concern about the
appearance of some public spaces.
• The Facilities Committee should look at current practices and make a recommendation
regarding whether there should be any changes to those practices or budget resources
used for this purpose.
The Process for Taking Ideas/Issues to Decision and Action
Most of the discussion was about the Council’s role and relationship with the Planning
Commission. Council members agreed to the following actions:
• When the Council asks the Planning Commission to work on an issue, the charge to the
Commission, including setting timelines for expected recommendations, should be
clearly spelled out.
• At the start of each year city staff (Robert) can present to the Council a list of the
Planning Commissions priorities and/or expected work plan for the coming year. This
will help the Council understand what the Commission will be working on.
• Someone from the Planning Commission should be invited to attend Council meetings
when the agenda topic overlaps with the work of the Commission.
Felony Crimes October YTD YTD Year End
2014 2014 2013 2013
Assault, Aggravated 0 0 0 0
Robbery 0 0 0 0
Sexual Assault/Rape 0 0 0 0
Burglary (inc Attempt)0 3 5 6
Drug Violations 0 0 0 0
Fraud (ID Theft)4 32 13 18
Vehicle Prowl 2 4 1 1
Theft (over $750)1 2 6 8
Malicious Mischief 0 1 0 0
Arson 0 0 0 0
Auto Theft (inc Recovery)1 2 1 2
Poss Stolen Property 0 5 2 2
Other 0 0 0 0
TOTAL 8 49 28 37
Misdeameanor October YTD YTD Year End
Crimes 2014 2014 2013 2013
Assault, Simple 0 1 3 3
Malicious Mischief 0 0 11 17
Vehicle Prowl 0 5 32 35
Theft (Under $750)2 13 10 10
Domestic Violence 0 0 1 1
Minor in Possession 0 0 0 0
Drug Violations 1 1 3 3
Poss Stolen Property 0 0 1 1
***Other 1 7 5 5
Total 4 27 66 75
***Order Violation; Telephone Harassment; ; Trespass
Page 1
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
City of Medina
Steve Burns, Chief of Police
AGENDA ITEM 6.2b
Felony Crimes
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Aggravated 0 0 0 0 0 0 0 0 0 0 0
Robbery 0 0 0 0 0 0 0 0 0 0 0
Sexual Assault/Rape 0 0 0 0 0 0 0 0 0 0 0
Burglary (inc Attempt)2 1 0 0 0 0 0 0 0 0 3
Drug Violations 0 0 0 0 0 0 0 0 0 0 0
Fraud (ID Theft)2 2 9 3 3 1 2 5 1 4 32
Vehicle Prowl 0 0 1 0 0 0 0 0 1 2 4
Theft (over $750)0 0 0 0 0 0 1 0 0 1 2
Malicious Mischief 1 0 0 0 0 0 0 0 0 0 1
Arson 0 0 0 0 0 0 0 0 0 0 0
Auto/Boat Theft 0 0 0 0 0 0 0 0 1 1 2
Poss Stolen Property 0 0 1 2 0 0 1 0 1 0 5
Other 0 0 0 0 0 0 0 0 0 0 0
TOTAL 5 3 11 5 3 1 4 5 4 8 0 0 49
Misdeameanor
Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple 0 0 0 0 0 0 0 1 0 0 1
Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0
Vehicle Prowl 1 2 0 0 0 0 0 1 1 0 5
Theft (Under $750)0 1 0 1 3 1 3 1 1 2 13
Domestic Violence 0 0 0 0 0 0 0 0 0 0 0
Minor in Possession 0 0 0 0 0 0 0 0 0 0 0
Drug Violations 0 0 0 0 0 0 0 0 0 1 1
Poss Stolen Property 0 0 0 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 1 3 0 2 1 7
Total 1 3 0 1 3 2 6 3 4 4 0 0 27
Page 2
Steve Burns, Chief of Police
2014
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
City of Medina
AGENDA ITEM 6.2b
Traffic October YTD YTD Year End
ACCIDENTS 2014 2014 2013 2013
Injury 1 1 1 1
Non-Injury 0 16 7 8
TOTAL 1 17 8 9
Traffic October YTD YTD Year End
CITATIONS 2014 2014 2013 2013
Driving Under Influence 0 3 10 11
*Other 4 30 22 27
Total 4 33 32 38
Traffic October YTD YTD Year End
INFRACTIONS 2014 2014 2013 2013
Speeding 8 112 123 139
Parking 9 68 49 55
**Other 8 128 135 149
Total 25 308 307 343
October YTD YTD Year End
WARNINGS 2014 2014 2013 2013
Total 112 1241 1076 1374
October YTD YTD Year End
CALLS FOR SERVICE 2014 2014 2013 2013
House Watch 24 284 361 447
False Alarms 44 291 283 334
Assists 49 414 389 457
Suspicious Circumstances 15 130 120 130
Property-Found/Lost 3 25 19 21
Animal Complaints 3 32 21 30
Missing Person 0 1 4 5
Warrant Arrests 1 18 9 11
***Other 1 10 3 3
Total 140 1205 1209 1438
*DWLS; Fail to Transfer Title; No License
**Expired Tabs; No insurance; Fail to stop; Defective Equipment
***Civil Dispute; Disturbance; Death Investigations; Suicide Attempt; Trespass
Page 3
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
City of Medina
Steve Burns, Chief of Police
AGENDA ITEM 6.2b
Traffic
Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Injury 0 0 0 0 0 0 0 0 0 1 1
Non-Injury 1 1 4 0 2 1 4 2 1 0 16
TOTAL 1 1 4 0 2 1 4 2 1 1 0 0 17
Traffic
Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Driving Under Influence 0 0 0 0 1 0 0 2 0 0 3
Other 4 0 3 2 5 1 5 1 5 4 30
Total 4 0 3 2 6 1 5 3 5 4 0 0 33
Traffic
Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Speeding 2 6 5 20 12 19 12 19 9 8 112
Parking 4 6 0 6 7 10 8 10 8 9 68
Other 3 4 8 7 9 13 53 12 11 8 128
Total 9 16 13 33 28 42 73 41 28 25 0 0 308
Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total 114 110 115 122 163 165 151 86 103 112 1241
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch 33 47 27 23 22 21 36 28 23 24 284
False Alarms 17 22 24 32 39 30 28 32 23 44 291
Assists 28 18 33 33 47 55 48 42 61 49 414
Suspicious Circumstances 13 3 9 6 13 17 16 20 18 15 130
Property-Found/Lost 3 0 0 3 3 1 1 7 4 3 25
Animal Complaints 1 3 2 1 6 1 6 6 3 3 32
Missing Person 0 0 0 1 0 0 0 0 0 0 1
Warrant Arrests 2 3 2 2 1 1 1 3 2 1 18
***Other 1 1 2 0 3 0 2 0 0 1 10
Total 98 97 99 101 134 126 138 138 134 140 0 0 1205
Page 4
2014
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
City of Medina
Steve Burns, Chief of Police
AGENDA ITEM 6.2b
Felony Crimes October YTD YTD Year End
2014 2014 2013 2013
Burglary 0 0 2 2
Forgery (Identity Theft)1 5 4 4
Vehicle Prowl 0 0 0 0
Theft (over $750)0 0 1 2
Possession Stolen Prop 0 0 0 0
Malicious Mischief 0 0 0 0
Auto/Boat Theft 0 1 0 0
TOTAL 1 6 7 8
Misdeameanor October YTD YTD Year End
Crimes 2014 2014 2013 2013
Assault, Simple 0 0 0 0
Malicious Mischief 0 1 0 0
Vehicle Prowl 0 0 1 3
Theft (Under $750)0 0 0 0
Possession Stolen Prop 0 0 0 0
Domestic Violence 0 0 0 0
Minor in Possession 0 0 0 0
Drug Violations 0 0 0 0
***Other 0 0 0 0
Total 0 1 1 3
***Order Violation; Telephone Harassment; ; Trespass
Page 5
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
Town of Hunts Point
Steve Burns, Chief of Police
AGENDA ITEM 6.2b
Felony Crimes
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Burglary 0 0 0 0 0 0 0 0 0 0 0
Forgery (Identity)0 0 0 2 0 0 0 2 0 1 5
Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0
Theft (over $750)0 0 0 0 0 0 0 0 0 0 0
Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 0 0 0 0
Auto/Boat Theft 0 0 0 0 0 1 0 0 0 0 1
TOTAL 0 0 0 2 0 1 0 2 0 1 0 0 6
Misdeameanor
Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Assault, Simple 0 0 0 0 0 0 0 0 0 0 0
Malicious Mischief 0 0 0 0 0 0 0 1 0 0 1
Vehicle Prowl 0 0 0 0 0 0 0 0 0 0 0
Theft (Under $750)0 0 0 0 0 0 0 0 0 0 0
Poss Stolen Prop 0 0 0 0 0 0 0 0 0 0 0
Domestic Violence 0 0 0 0 0 0 0 0 0 0 0
Minor in Possession 0 0 0 0 0 0 0 0 0 0 0
Drug Violations 0 0 0 0 0 0 0 0 0 0 0
***Other 0 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 1 0 0 0 0 1
Page 6
2014
MEDINA POLICE DEPARTMENT
Yearly Activity Report
Town of Hunts Point
Steve Burns, Chief of Police
AGENDA ITEM 6.2b
Traffic October YTD YTD Year End
CITATIONS 2014 2014 2013 2013
Driving Under Influence 0 0 0 1
Accidents 0 2 0 0
*Other 0 4 4 4
Total 0 6 4 5
Traffic October YTD YTD Year End
INFRACTIONS 2014 2014 2013 2013
Speeding 0 43 45 52
Parking 0 2 10 10
**Other 1 20 30 37
Total 1 65 85 99
October YTD YTD Year End
WARNINGS 2014 2014 2013 2013
Total 4 159 149 171
October YTD YTD Year End
CALLS FOR SERVICE 2014 2014 2013 2013
House Watch 4 31 43 50
False Alarms 4 54 62 85
Assists 1 39 37 44
Suspicious Circumstances 3 15 17 21
Property-Lost/Found 0 0 0 0
Animal Complaints 0 3 5 5
Missing Person 1 1 1 1
Warrant Arrests 0 1 0 0
***Other 0 1 0 0
Total 13 145 165 206
*DWLS; Fail to Transfer Title;No License
**Expired Tabs; No insurance;Fail to stop;Defective Equipment
***Civil Dispute; Disturbance; Death Investigations; Trespass
Page 7
Steve Burns, Chief of Police
2014
MEDINA POLICE DEPARTMENT
Monthly Activity Report
Hunts Point
AGENDA ITEM 6.2b
Traffic
Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Driving Under Influence 0 0 0 0 0 0 0 0 0 0 0
Accidents 0 0 0 0 0 0 0 0 2 0 2
Other 1 0 2 0 0 0 0 0 1 0 4
Total 1 0 2 0 0 0 0 0 3 0 0 0 6
Traffic
Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Speeding 1 3 7 6 19 3 1 2 1 0 43
Parking 0 2 0 0 0 0 0 0 0 0 2
Other 1 2 3 0 1 4 6 1 1 1 20
Total 2 7 10 6 20 7 7 3 2 1 0 0 65
Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
Total 27 15 20 19 28 22 9 4 11 4 159
Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
House Watch 4 4 1 0 1 4 3 5 5 4 31
False Alarms 2 5 7 8 8 8 1 5 6 4 54
Assists 6 1 3 1 3 4 6 7 7 1 39
Suspicious Circumstances 1 0 2 1 1 1 1 3 2 3 15
Property-Lost/Found 0 0 0 0 0 0 0 0 0 0 0
Animal Complaints 1 0 1 0 0 0 0 1 0 0 3
Missing Person 0 0 0 0 0 0 0 0 0 1 1
Warrant Arrests 0 0 0 0 0 0 0 0 1 0 1
***Other 0 0 0 0 0 0 0 1 0 0 1
Total 14 10 14 10 13 17 11 22 21 13 0 0 145
Page 8
2014
Steve Burns, Chief of Police
MEDINA POLICE DEPARTMENT
YEARLY ACTIVITY REPORT
HUNTS POINT
AGENDA ITEM 6.2b
MEDINA POLICE DEPARTMENT STEVE BURNS, Chief of Police MONTHLY SUMMARY OCTOBER, 2014
FELONY CRIMES
Fraud (ID Theft) 2014-0004065 10/08/14 Victim came into the station to report while trying to file a tax return with the IRA on-
line, discovered unknown person(s) had already filed a tax return prior using the victim’s
social security number.
Fraud (ID Theft) 2014-0004079 10/09/14 Victims reported they received a notice from the IRS their tax refund had been made and
three checks were issued to three separate bank accounts as requested. The victim
contacted the IRS and notified them the activity was fraudulent and the victim’s social
security numbers were used by the suspect(s). The victim’s will file the appropriate affidavits with the IRS.
Fraud (ID Theft) 2014-0004116 10/12/14
A Medina resident came to the station to report checks were stolen from their mailbox.
Two of the stolen checks had already been cashed prior to closing the bank accounts.
Vehicle Prowl 2014-0004152 10/15/14
E-Lert #14-09 2014-0004156
Medina Police received several reports of vehicle prowls that occurred sometime between
the evening of October 14th and October 15th. The vehicles were prowled on Overlake Drive East, 81st Ave NE and 83rd Ave NE. All vehicles were left unlocked and some
items were taken from each car.
Stolen Vehicle 2014-0004163 10/16/14
E-Lert #14-09 Sometime between 7:00 pm October 15th and 7:00am October 16th a vehicle was stolen
from the Medina Heights neighborhood. The vehicle was parked in front of the
homeowner’s house, where the subject/s accessed the vehicle through an unlocked door.
Vehicle was recovered a week later with minor damage and released to the registered owner.
Fraud (ID Theft) 2014-0004244 10/22/14
The victim reported on 10/12/14 and 10/13/14 several charges were made on the victim’s
debit card. The bank account was closed immediately and an investigation is pending. Theft 2014-0004370 10/29/14
Medina officers received a report of theft of copper wire with the intent to re-sell. The
wire was in a pile left on site in a secured area.
AGENDA ITEM 6.2b
MISDEMEANOR CRIMES
Theft 2014-0004117 10/12/14
Medina Police received a report of theft of three political signs stolen from the resident’s
yard. The victim stated this was not the first time signs had been stolen.
Theft (Attempt) 2014-0004165 10/16/14
Medina officers responded to a Disturbance/Attempted Theft call. The witness reported
when a Fed Ex truck delivered a package, a vehicle pulled up behind it, a man exited the
vehicle, and took the package. The witness attempted to stop the man by tackling him. The man dropped the package, got in the car and took off. No vehicle information was
gained.
AGENDA ITEM 6.2b
TOWN OF HUNTS POINT STEVE BURNS, Chief of Police MONTHLY SUMMARY
OCTOBER, 2014
FELONY CRIMES
Fraud (ID Theft) 2014-0004086 10/10/14 Victim received a fraud alert on their debit/credit card account. A charge was made on
the account from Bend, OR and another attempt was made at a store nearby in Oregon.
The bank account was cancelled immediately.
MISDEMEANOR CRIMES
No Misdemeanor incidents occurred during the month of October.
AGENDA ITEM 6.2b
AGENDA ITEM 6.2c
1
CITY OF MEDINA
Office of the City Manager
November 10, 2014
To: Mayor and City Council
From: Robert J. Grumbach, AICP, Director of Development Services
Via: Michael Sauerwein, City Manager
Subject: Monthly Development Services Department Report
Planning Commission Meeting Recap: The Planning Commission discussed the
Phase Two Medina Tree Code Update. Council members Morcos and Lee and
Bob Rudolph from tree committee joined the discussion. Public comments were
made by Kay Koelemay, Sheree Wen, Patrick Moran, Doug Hutson, and Kim
Bentz. Ms. Bentz submitted a letter to the Planning Commission and City Council.
Staff presented a purpose statement developed working with the tree committee
and memorandum outlining a work program for discussing the tree code. There
was extensive discussion among the commissioners on the tree canopy and purpose statement. Commissioner Nelson shared an urban forestry plan from Clyde Hill that was created to help property owners manage trees on their
property. It should be noted that the management practices outlined in the
document are voluntary only. There was discussion to add a work item to discuss
an urban forestry plan to the work program. Commissioner Nelson also presented his take on the purpose statement that
included enhancing/ preserving private property views and reducing hazardous
conditions and onerous fees or permits. Discussion followed. Grumbach
suggested the commissioners focus on whether they wanted a goal to increase, decrease or maintain the tree canopy. However, commissioners expressed they were not ready to make this decision. The discussion on the tree code was
continued to the next meeting.
Finally, the commissioners discussed future meeting dates for 2014. They agreed to meeting dates on November 12th, 18th and December 2nd. The regular meeting dates of November 25th and December 23rd were cancelled.
Hearing Examiner Decisions:
• The hearing examiner conducted a hearing on October 15th for a request for a
non-administrative variance to reduce a front and side yard setback in order to
replace an existing 308 square foot detached garage with a new 598 square
foot garage. The address is 1659 Rambling Lane. The applicant is Raymond
AGENDA ITEM 6.2c
2
and Mazie Park. The hearing examiner approved the variance subject to
conditions.
Land Use Administrative Decisions:
• None
Land Use Decisions Issued For 2014:
Type of Decision 2014 YTD
Variances/ Minor Deviations 2
SEPA 3 Conditional Uses/ Special Uses 5
Substantial Development Permit 2
Lot Line Adjustments 0
Short Subdivisions 0 Site Plan Reviews 0
Wireless Facilities 0
Land Use Applications Received in October
Case Number Description of Permit Location
PL-14-030 Admin Substantial Dev Permit 538 Overlake Dr. E
PL-14-032 Minor Deviation 2639 80th Avenue NE
PL-14-029 SEPA 7747 Overlake Dr. W
PL-14-031 SEPA 538 Overlake Dr. E
PL-14-033 Shore/ SEPA Exemption 605 Evergreen Pt. Rd
PL-14-028 Substantial Dev Permit 7747 Overlake Dr. W
Building/ ROW Permit Applications Received – Oct 1 to Oct 30:
Building Permits: 9
Grading/ Drainage: 2 Demolition Permits: 4
Fence: 0
Mechanical: 5
Reroof: 0
Right-of-way Permits: 7
Total: 27
Building Permits Issued in September 2014: See Attached.
AGENDA ITEM 6.2c
3
Other Items of Interest:
1. Building Permit Coordinator: Donna Goodman gave notice that her last day of employment with the City will be December 19, 2014. She is planning to retire.
Donna has been with the City since May 1994 and has been the glue that kept
the building department and later development services department together
and functioning. The City will be advertising for a replacement. 2. New FCC Wireless Rules: On October 21, 2014, the Federal Communication
Commission (FCC) released a Report and Order in its wireless siting
rulemaking proceeding. The rules apply to collocation, removal or replacement
of transmission equipment on existing wireless towers and base stations. The rules apply to FCC-authorized wireless communication services. The new rules will be effective 90 days from publication in the Federal Register. These
new rules and interpretations will likely require local governments to revise their
land use regulations to conform to the FCC order.
Critical aspects of the order include:
• Broadly construes key terms on what constitutes eligible facilities;
• Creates a 60-day limit on local government to review applications for these requests;
• Limits ability to deem an application incomplete after one request for
additional information;
• Creates a “deemed granted” if we fail to act within the 60-day period,
although the “deemed granted” is not automatic and requires action by
the applicant;
• Does not apply to requests for access to municipal property;
The City will need to update its wireless regulations to reflect the new FCC
rules. Staff is working with the City Attorney to determine the best approach for
this.
3. Tree Code Update Budget: We budgeted $12,200 for Otak consultant help with
the tree code update. There was another $3,000 budgeted for supplies and the
post card mailing. To date, we have spent about $14,000 for Otak services
due in part to the extended process of moving the code amendments to the planning commission and having Tom Early participate. At this time, we
anticipate at least $6,000 more in consultant expenditures for the tree code
update depending on the level of continued involvement by the consultants
during the process.
4. Comprehensive Plan Update: The Watershed Company is helping the City
with its 2015 periodic review and update of the Comprehensive Plan. They
have just about completed reviewing, gathering information, and drafting
recommended changes to the comprehensive plan. Once the draft of
proposed changes is ready, we will be releasing the document to the public.
Permit Report
October, 2014
2014 2013
Current Current 2014 2013
Month Month YTD YTD Difference
Construction Value
New Construction 3,870,935 4,770,451 15,301,853 54,095,302 ($38,793,449)
Permit Renewals 53,000 25,000 11,594,115 5,493,468 $6,100,647
Addition / Alteration 385,000 1,353,832 7,435,478 5,727,018 $1,708,460
Accessory Structure 16,425 98,000 1,227,521 1,670,477 ($442,956)
Repair / Replace 0 78,489 259,257 282,110 ($22,853)
Fence/Wall 0 60,000 50,000 339,500 ($289,500)
Wireless Comm Facility 0 0 17,000 170,000 ($153,000)
TOTAL VALUE 4,325,360 6,385,772 35,885,224 67,777,875 (31,892,651)
Permits Issued
New Construction 2 2 8 20 (12)
Permit Renewals 2 1 14 6 8
Addition / Alteration 2 3 22 27 (5)
Accessory Structure 1 1 13 16 (3)
Fence/Wall 0 1 2 11 (9)
Demolition 2 2 15 21 (6)
Grading/Drainage 4 3 17 30 (13)
Tree Mitigation 3 3 17 29 (12)
Mechanical 5 11 61 102 (41)
Other - Moving 0 0 0 1 (1)
Reroof 0 2 3 10 (7)
Repair / Replace 0 2 4 8 (4)
Right-of-Way Use 6 10 95 57 38
Construction Mitigation 2 4 14 31 (17)
Wireless Comm Facility 0 0 1 4 (3)
TOTAL PERMITS 29 45 286 373 (87)
Inspections
Building 79 85 707 727
Construction Mitigation 10 46
Grading/Drainage 41 190
Tree Mitigation 25 133
Right-of-Way 5 76
TOTAL INSPECTIONS 79 166 707 1,172 0
CITY OF MEDINA
November 10, 2014
To: Mayor and City Council
From: Nancy Adams, Director of Finance
Re: October 2014 Financial Reporting
The October 2014 Reporting includes:
• October 2014 AP Check Register Activity Detail
• October YTD 2014 Revenue & Expense Summary
Key Items as of October YTD include:
GENERAL FUND:
Revenue:
• Property Tax is at $2.2M as of October. Property Tax is deposited into our account during the
April/May and October/November timeframes.
• Sales Tax Revenues are $1M as of October YTD. Sales Tax Revenues are forecasted to be
$245K favorable for the Year.
• Building Permit Revenue is slightly low for October YTD, at ($20K) under the annual trend for
permits.
• Planning and Development Revenue is at $250K as of October, slightly lower than YTD
Budget.
• We have received $19K in wireless facility lease revenue as of October YTD. Additional
revenue of $30K related to the Independent Towers Facility Lease will be received during Q4.
The $15K Budgeted as a placeholder for a City Hall Flagpole facility lease will not be realized
this year.
Expense:
• Finance paid the 2014 annual WCIA Insurance Liability premium in January of $129K. IT
Equipment and Services for City Hall is trending $10K higher than budget as a result of
replacements of old (crashing) computer equipment, server monitoring/maintenance/backup
and a data recovery project (City Clerk’s Office). IT Equipment of $23K (incremental) was
moved from the 2015 Budget to the 2014 Forecast.
• Legal expenses for Special Counsel are at $34K as of October YTD, which are trending $55K
under budget for 2014. City Attorney expenses will exceed 2014 Budget this year.
• Central Services expenses are $13K higher than anticipated (YTD), due to Repairs &
Maintenance to fix the Police Locker room leak. $12K will be reimbursed by insurance.
• Police expenses are favorable by $210K as of October YTD. This is due to Police Chief salary
savings of 4 months compared to Budget, one Police Officer vacancy, lower jail services
expense and timing of Police capital outlay.
• Development Expense is slightly lower than 2014 Budget by ($41K) for October YTD.
• Parks Department paid for $17K for removal of hazardous trees in September.
AGENDA ITEM 6.2d
CAPITAL FUND:
Revenue:
• Real Estate Excise Tax Revenues (REET) are $947K as of October YTD, and are trending
$327K over the YTD Budget. REET Excise Tax was $172K during the month of October,
which includes $61K that was collected by WA State Department of Revenue.
Expense:
• Capital project expenditures are $729K as of October YTD and are comprised of $419K for the
Public Works Shop Project, $266K for Road Construction, $23K for Crack Sealing and $18K
for sidewalks.
Public Works Shop:
$ 516,000 Total Shop Project Adopted in 2014
$ 10,000 Change Order for Fire Service: New Shop Total $526,000
($ 71,005) 2013 Budget used
($ 344,000) 2014 Budget used
$ 110,995 Carryover from 2013 into 2014*
*$110,995 is the amount of the 2014 Budget Amendment that will be
included in the November City Council Packet.
AGENDA ITEM 6.2d
City of Medina
Revenue & Expense Summary
October 2014
REVENUE:
October
ACTUAL
October YTD
ACTUAL
2014 October
YTD BUDGET
2014 ANNUAL
BUDGET
% of
Budget
Total
BUDGET
REMAINING
General Fund
Property Tax $823,652 $2,239,686 $2,221,103 $2,547,429 87.92%$307,743
Sales Tax $96,742 $1,011,763 $766,667 $920,000 109.97%($91,763)
Criminal Justice $6,195 $58,565 $53,333 $64,000 91.51%$5,435
B & O Tax: Utility & Franchise Fee $114,508 $484,310 $450,244 $455,244 106.38%($29,066)
Leasehold Excise Tax $0 $2,000 $1,420 $3,640 0.00%$1,640
Licenses & Permits $53,023 $413,747 $433,255 $519,906 79.58%$106,159
Intergovernmental $63,735 $224,842 $253,936 $326,323 68.90%$101,481
Planning & Development, Passport $14,096 $249,791 $290,000 $348,000 71.78%$98,209
Fines, Penalties, Traffic Infr.$3,442 $30,702 $50,000 $60,000 51.17%$29,298
Misc. Invest. Facility Leases $723 $28,655 $41,719 $74,733 38.34%$46,078
Other Revenue $0 $5,923 $2,083 $2,500 0.00%($3,423)
General Fund Total $1,176,116 $4,749,984 $4,563,760 $5,321,775 89.26% $571,791
Street Fund $6,593 $52,352 $84,750 $113,000 46.33%$60,648
Street Fund Transfers In $22,500 $225,000 $202,500 $270,000 83.33%$45,000
Tree Fund $0 $2,200 $0 $0 0.00%($2,200)Capital Fund $172,998 $960,104 $611,380 $815,173 117.78%($144,931)Total (All Funds)$1,355,706 $5,764,640 $5,259,890 $6,249,948 92.24% $485,308
Total (All Funds) Transfers In $22,500 $225,000 $202,500 $270,000 83.33%$45,000
EXPENDITURES:
October
ACTUAL
October YTD
ACTUAL
2014 October
YTD BUDGET
2014 ANNUAL
BUDGET
% of
Budget
Total
BUDGET
REMAININGGeneral Fund
Legislative $542 $27,449 $28,083 $33,700 81.45%$6,251
Municipal Court $6,135 $53,325 $65,000 $78,000 68.37%$24,675
Executive $18,135 $249,402 $245,284 $277,314 89.93%$27,912
Finance $35,913 $441,779 $433,437 $492,060 89.78%$50,281
Legal $15,505 $125,975 $158,333 $190,000 66.30%$64,025
Central Services $25,963 $253,194 $240,272 $288,326 87.82%$35,132
Intergovernmental $12,340 $25,659 $21,894 $26,273 97.66%$614
Police Operations $138,035 $1,322,760 $1,532,372 $1,978,186 66.87%$655,426
Fire & Medical Aid $325,652 $651,304 $651,304 $651,304 100.00%$0
Emergency Prep.$3,840 $35,004 $35,792 $42,950 81.50%$7,946
Development & Planning $57,892 $616,212 $657,480 $788,976 78.10%$172,764
Recreational Services $0 $23,721 $33,950 $33,950 69.87%$10,229
Parks $32,942 $354,479 $355,998 $427,197 82.98%$72,718
General Fund Total $672,894 $4,180,264 $4,459,198 $5,308,237 78.75% $1,127,973Street Fund $23,625 $269,096 $254,710 $339,613 79.24%$70,517Tree Fund $0 $0 $0 $0 0.00%$0
Capital Fund $0 $729,450 $717,880 $957,173 76.21%$227,723
Capital Fund Transfers Out $22,500 $225,000 $202,500 $270,000 83.33%$45,000Total (All Funds)$696,519 $5,178,810 $5,431,787 $6,605,025 78.41%$1,426,215
Total (All Funds) Transfers Out $22,500 $225,000 $202,500 $270,000 83.33%$45,000
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS
Beginning Year: 1/1/2014 Period Ending: 9/30/2014
WA ST INV POOL 4,766,829$ WA ST INV POOL 5,085,506$
CHECKING 828,813 CHECKING 1,154,738
5,595,642$ 6,240,243$
AGENDA ITEM 6.2d
AGENDA ITEM 6.2e CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
November 10, 2014
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
NOVEMBER AND DECEMBER PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Veteran’s Day – CITY HALL CLOSED November 11
Planning Commission Meeting November 12 6:00 pm Medina City Hall
Park Board Meeting November 17 5:00 pm Medina City Hall
Planning Commission Meeting November 18 6:00 pm Medina City Hall
Thanksgiving Day Holiday – CITY HALL CLOSED November 27
Day After Thanksgiving – CITY HALL CLOSED November 28
Planning Commission Meeting December 2 6:00 pm Medina City Hall
City Council Meeting December 8 6:30 pm Medina City Hall
Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of October, the City issued 32 bulletins amounting to a total of
15,783 bulletins delivered to subscribers; approximately 24.2% were opened. See Attachment 1.
As of October 31, the City had 2,957 subscribers (change in total subscribers +61), with a combined total
of 22,123 subscriptions (change in total subscriptions +806).
Website Hits: The attached report identifies popular hits on the City’s website pages during the month of
October. See Attachment 2.
RECORDS REQUESTS
As of October 31, 182 public records requests have been received by central services. See
Attachment 3.
PASSPORTS
During the month of October, 12 passport applications were processed at City Hall, totaling 134 for
the year. The City accepts applications by appointment only between 9 am and 3:30 pm daily.
GET CONNECTED! STAY INFORMED! SIGN UP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANT, DELIVERED RIGHT TO YOUR EMAIL INBOX! Visit www.medina-wa.gov and click on E-Notice Program.
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique
Email Opens
Unique
Email Open
Wireless
Recipients
October, 2014 32 15,987 15,783 2,675 24.30%3,886
September, 2014 25 11,625 11,420 1,891 24.10%2,929
August, 2014 17 13,546 13,367 2,430 24.70%2,921
July, 2014 27 15,934 15,616 2,900 24.80%3,223
June, 2014 34 21,914 21,494 3,222 21.00%5,351
May, 2014 22 16,518 16,165 2,769 23.00%3,553
April, 2014 30 16,404 16,108 2,690 22.70%3,503
March, 2014 35 19,949 19,246 3,554 24.70%3,977
February, 2014 25 16,963 16,629 3,010 24.00%3,491
January, 2014 22 12,228 11,963 2,221 24.30%2,320
December, 2013 11 7,057 6,942 1,278 23.60%1,243
November, 2013 26 11,322 11,149 2,040 23.30%1,821
October, 2013 29 15,779 15,504 2,776 22.60%2,558
September, 2013 22 11,671 11,143 1,916 22.10%2,051
August, 2013 17 8,563 8,212 1,620 23.30%934
July, 2013 32 13,584 13,110 2,435 22.20%1,554
June, 2013 37 11,705 11,452 1,925 20.40%1,380
May, 2013 34 15,114 14,806 2,729 22.00%1,604
April, 2013 30 12,668 12,456 2,325 22.10%1,271
March, 2013 35 18,594 18,194 3,483 22.50%1,835
February, 2013 23 7,010 6,887 1,111 19.10%653
Date Sent Top 10 Most Read Bulletins During April
Emails
Opened
Email Open
Rate
10/02/2014 01:18 PM PDT 469 28%
10/08/2014 02:03 PM PDT 522 28%
10/10/2014 04:19 PM PDT 175 29%
10/13/2014 10:38 AM PDT 355 24%
10/16/2014 04:50 PM PDT 517 22%
10/23/2014 01:03 PM PDT 348 25%
10/23/2014 04:58 PM PDT 167 32%
10/24/2014 05:14 PM PDT 118 24%
10/28/2014 09:27 AM PDT 334 24%
10/30/2014 11:14 AM PDT 146 29%
SR-520 Full Closure This Weekend! Oct. 17-20
Comparisons:
Meet Medina's Chief of Police
The Department of Assessments Town Hall Meeting -
Bellevue City Hall
October 13, 2014 City Council Agenda Packet
SR-520 Closures Update
SR-520 Road Closure Update 10/23/14
October 27, 2014 City Council Meeting Packet
10/28/14 Planning Commission Agenda Packet
SR-520 Project Night Work
November 1, 2014 City Council Special Meeting
10/01/2014 - 10/31/2014
AGENDA ITEM 6.2e
ATTACHMENT 1
Top 20 Page Views by Section Top 20 Unique IPs by Section
Section
Page
Views
Percent of
Total Section
Unique
IPs
Percent of
Total IPs
Default Home Page 5455 39.86 Default Home Page 2593 38.65
Marine Patrol Services 898 6.56 Police 303 4.52
Police 480 3.51 Development Services 217 3.23
Development Services 443 3.24 FAQs 186 2.77
Search Results 321 2.35 City Council 175 2.61
Services Directory 308 2.25 History 158 2.36
FAQs 261 1.91 Employment 155 2.31
Parks 260 1.9 Services Directory 147 2.19
Public Works 260 1.9 Search Results 141 2.1
City Council 254 1.86 Parks 136 2.03
Employment 243 1.78
Capital and Transportation
Improvement Plans 122 1.82
History 230 1.68 Helpful Links 114 1.7
Helpful Links 203 1.48 City Departments 110 1.64
Employment 173 1.26 Documents 106 1.58
Capital and Transportation
Improvement Plans 168 1.23 Employment 96 1.43
City Departments 166 1.21 Traffic Safety 94 1.4
Parks and Recreation Board 165 1.21 Parks and Recreation Board 85 1.27
Documents 153 1.12 Public Works 79 1.18
Feedback Form 139 1.02 City Manager's Office 65 0.97
Traffic Safety 133 0.97 Council Meetings 59 0.88
Total Page Views During
Period 10,713
Total Unique Views During
Period 5,141
website stats
10/01/2014 - 10/31/2014
AGENDA ITEM 6.2e
ATTACHMENT 2
RECORD
NUMBER
DATE
RECEIVED
REQUESTOR REQUEST DESCRIPTION
LIST OF RECORDS
COPIED
DATE E-MAILED,
MAILED, FAXED
OR PICKED-UP BY
REQUESTOR
2014-1 1/2/2014
Mioa Zhang
Grade determination and
construction plans for: 2457 78th
Ave NE; 2058 78th Ave NE; 7620
NE 32nd St
1/9/14 plans sent to
Wide Format
1/14/14 requestor
picked up his copy.
PRR Completed.
2014-2 1/8/2014
Paul Silva Recently issued Building Permits
N/A 1/8/2014
CITY OF MEDINA
PENDING PUBLIC RECORDS REQUEST LOG
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-3 1/6/2014
Allan Bakalian (1) All files, correspondence,
emails, reports, permits,
variances, approvals,
authorizations, orders, or any
related occupation, use or zoning
determinations since the City's
incorporation for property
addressed 816 Evergreen Point
Road
(2) All reports, proposals,
correspondence (including emails)
by or for the City which discuss,
recommend, propose or evaluate
the past, current and future zoning
and zoning map revisions for the
816 Evergreen Point Road (Post
Offic) property since 2012
plans/permits sent to
wideformat for coping
1/22/14-requestor
picked up copies and
paid. Complete.
2014-4 1/9/2014
Carrion, Hugo (Rhodes
Architecture + Light
Our client recently purchased this
property. The house was built on
1962. I would like to access the
permit documents: permit
drawings and permit files, and all
permit records pertinent to the
existing residence.
Property Addressed: 625 84th Ave
NE
10 pages copied
1/10/14-emailed
requestor/1/16/14
complete
2014-5 1/10/2014
Chris Koh South retaining wall of Orlovski
project: 2633 78th Ave NE,
abutting property line
N/A
1/10/14 - requestor
was a walkin-plans
viewed-request
complete.
2014-6 1/21/2014
Jim Sander Storm Drain plan and tie in @
Evergreen Pt Rd: Property
Address: 2611 Evergreen Pt Rd 1 page
1/21 storage
search.1/24 complete
2014-7 1/22/2014
Kitty Ballard Recently issued Building Permits
43 pages
Will return 1/23 to
pay/pick up. Complete
2014-8 1/22/2014
Richard Euerle Recently issued Building Permits
N/A Completed
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-9 1/24/2014
Sathya Venkatapathy Info or plans on drain lines and
sewer for property at 619 84th
Ave NE
1/21/14 request for
storage search. 1/28
emailed requestor.
1/29/14 - Complete
2014-10 2/4/2014
Paul Silva Recently issued Building Permits
N/A Completed
2014-11 2/4/2014
Hwa Park Any property records for 8901
Groat Pt Dr
N/A
2/5/14 Requested
storage search.2/5 sent
requestor email.2/10
called requestor-they
forgot-said they would
be in 2/10 or 2/11.
2/24/14 - completed
2014-12 2/7/2014
Bruce Blyton Building, Clearing, Grading, Land
us Permits for property address
2403 EPR
N/A
2/7/14 requested
storage search.2/11
requestor came in-
there maybe more
records-pending. 2/13
requestor came in &
reviewed records-
completed.
2014-13 2/18/2014
Brian Hughes Narrative for 8650 NE 7th St &
7635 NE 12th St N/A Emailed-complete
2014-14 2/18/2014
Sam Biddle Any property records for 450 &
456 Overlake Dr E, Medina storage search-2/19/14
called requestor-he
said he would be in
soon to review. 2/26/14
completed.
2014-15 2/19/2014 Steve Kern Documents for 2403 EPR N/A Reviewed-complete
2014-16 2/19/2014
Paul Silva Recently issued Building Permits
N/A Reviewed-complete
2014-17 2/18/2014 Rob Nichelson4 Records for 2841 EPR Maps-24x36 Completed
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-18 2/25/2014
Weining Wen Architecture, structure and civil
drawings for 822 Evergreen Point
Rd
2/26/14 - nothing on
site-PW making off site
check. 3/3 requestor
reviewed documents
and requested copies-
sent to wide
formate.3/4-emailed
requestor copies ready
for pick up.3/4
complete.
2014-19 2/27/2014
Kristine Cole Certified payroll reports from Rod
McConkey Construction LLC and
Christensen Inc General
Contractor for Maintenance
Building Addition project- Contract
#E512.Completed
2014-20 3/4/2014
Alan Hammons Copy of Notice & SEPA Checklist
Checklist/Notice Completed
2014-21 3/4/2014
Trish May Building Permit & Plans for 3640
EPR
3/4/14 - Reviewed
building permits but
plans not here-made
request for off site
storage search. 3/7 -
Plans located
w/builder. Called
requestor.312 -
complete.
2014-22 3/5/2014
Paul Silva Recently issued Building Permits
Completed
2014-23 3/11/2013
Emma Williams All building records for 8106
Overlake Dr W
Plans
3/12/14 - asked public
works to check off sight
storgae.3/13/14-Files
found at storage.
Called requestor and
left vm to let her know.
Complete
2014-24 3/10/2014 Joe & Alice Meisenheimer Completed
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-25 3/7/2014
Bruce Blyton3 Building permit records,
geotechnical reports, critical area
reports for 2611 Evergreen Point
Rd Completed
2014-26 3/13/2014
Mark Batson Permits & Palns for 3225
Evergreen Pt Rd
records found at off site
storage-called
requestor.3/19/14
reviewed & complete.
2014-27 3/14/2014 Samuel Meyler Permits for 2633 78th Ave NE
3/17/14 - records found
at City Hall-emailed
requestor.3/19/14 -
called, lvm. 3/27 -
called, requestor said
no longer needed to
review.
2014-28 3/13/2014 Jeffrey Chen
review and copy any documents
in Dan Yourkoski's personnel file
from 1/2009 to 4/2010 which has
Jeff Chen as the aurthor of any
documetns within his personnel
file. Specifically looking for letter
of reprimand on/about jan/feb
2010. Also require the meta data
on that memo/letter of reprimand.No Records Found
Emailed Requestor
March 31. Complete
2014-29 3/13/2014
Kathy Swan - Pacific NW
Regional Council of Carpenters
Maintenance Building Addition: E
512: Rod McConkey Construction -
Payroll records for dates from
12/2/13 thru 3/7/14. Include with
the records any applicable 4 10
agreements
13 Records of Certified
Payroll records provided
by Rod McConkey
Construction.4/17/2014 via email
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-30 3/19/2014 Jeffrey Chen
All Police Department staff
meeting Minutes that Linda Crum
prepared, wrote, recorded,
scribed on legal yellow paper and
or then transcribed Memos for
Chief Chen from 2004 - 2010.
reviewed - file copied
by requestor - 3/31/14
sent requestor all
available Minutes and
Agendas in orginal
form which includes the
Metadata per email
request on 3/26/14
complete
2014-31 3/20/2014 Paul Silva Recently issued Building Permits reviewed-complete.
2014-32 3/17/2014 Douglas Obie File for 605 Evergreen Pt Rd
3/19/14 - offsite
storage request-file
received-complete
2014-33 3/24/2014 Joseph Wu
Plans & Structural Calculations for
826 84th Ave NE 3/24/14 - complete
2014-34 3/26/2014 Hong Xu
Blue prints, survey, design, soil
grade for 3317 Evergreen Pt RD 3/28/14 - complete
2014-35 3/31/2014 Ken Khorarni
Storm Design for SFR 511 82nd
Ave NE 3/31/14 - complete
2014-36 4/1/2014 Barbara Hulit
Property survey and building
records for 8826 2nd Pl Plans
4/1/14-PW to check off
site storage. 4/4-I
called michell to let her
know they are still
searching for records
off site. 4/7/14 I called
michelle to let her know
that records were
found and she can
come in to
review.4/14/14-
reviewed-copies
made.complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-37 3-Apr Marin-Exteriorscapes
2009 Permit - 2033 Evergreen Pt
Rd, Medina
Finding Fact
Conclusions, Hydraulic
Permits,Army corps of
engineers
correspondences,
endgared species act
checklist, plans.
4/3/14-asked PW to
check off site storage.
Records were found.
4/4/14-emailed
requestor letting them
know records were
available to
view.4/18/14-records
reviewed, copies
made. Emailed
requstor that copies
ready. 4/23/14-called
requestor-lft vm that
copies are ready for
p/u.4/24/14-paid-
complete.
2014-38 4/9/2014 Brendan Cronin
Records for 2615 Evergreen Pt
Rd, Medina
PW searched of site
storage-records were
found. Called
requestor. He said he
would be in 4/10/14 to
review. Complete.
2014-39 4/15/2014 Chris Koh
Survey, inspection notes Aug
2013 to end of year for property
address 2633 78th Ave NE
plans, revisions,
correspondences.
4/15/14-one file found
at City Hall-also asked
PW to check
storage.4/17/14-
reviewed.copies
requested-4/18/14-
requestor wanted to
see if PW finds
anything in
storage.4/18 files found
in storage-called
requestor-he will be in
Friday 4/25 to
review.Complete
2014-40 4/3/2014 Paul Silva Recently issued Building Permits Completed
2014-41 4/16/2014 Paul Silva Recently issued Building Permits Completed
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-42 4/16/2014 Manging Li
Construction Records for 3317
Evergreen Pt Rd
4/16/14 No records at
City Hal-asked PW to
check off site
storage.4/17/14files
found at storage. called
requestor. She said
she would be in 4/18 or
4/21 to review. 4/23/14-
called requestor-says
she no longer needs to
review the file.
complete
2014-43 4/17/2014 Kent Ackerman
GEO & any & all reports on file for
2841 Evergreen Pt
4/17/14-no reords at
City Hall. Asked PW to
check off site storage.
4/18-records found-
requestor will be in
4/23 to review.f 4/23
requestor came in-
wanted the whole file
copied-several hundred
pages-sent to
wideformate for
coping.4/24/14 paid
and complete.
2014-44 4/16/2014
Tim Graham - Hanson Baker
Ludlow
All building permit records issued
to Collin & Letricia Carpenter-
1432 Evegreen Pt Rd
all building permits &
correspondences
Records found at City
Hall - Also asked PW
to check off
site.Requestor came in
4/21 and reviewed files.
Copies made. 4/21/14
lft vm for requestor
advising copies ready
and total due is $15.60.
5/5/14 paid &
complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-45 4/21/2014 Jeffrey Chen
All documents associated with
Medina Internal Affairs
Investigation 10-01 against Dan
Yourkoski None
4/21/2014 - no records
exist - complete
2014-46 4/21/2014 Tobey Bryant
Permit on gate being built at 8400
Ridge Rd None
4/21/14-no records
found-complete
2014-47 4/18/2014 Robin Parsons
Site plan/Elevations for 904 88th
Ave NE
4/21/14-no file at City
Hall-aksed PW to
check off site storage.
4/24/14-file found.
Called requestor. She
will come in 4/24/14 to
review.5/5/14 called
requestor again. She
says she will be in
today, 5/5 to
review.5/5/14 -
Complete.
2014-48 4/23/2014 Mark Hume
Building Permits & Survey
documentations for 8400 Ridge
Rd permit 4/24/14 - complete
2014-49 4/23/2014 Mark Nelson
Site plan including lot coverage &
impervious surface calculations
for 515 Upland
4/23/14-no records at
City Hall. Requested
PW to search off site
storage. 4/24/14-files
found in storage.
Requestor reviewed.
Complete.
2014-50 4/28/2014 Li-Whei Palevich
Permits/Variance from 1976 thru
1979 for 405 84th Ave NE,
Medina Plans
4/28/14 Asked PW to
check off site storgae.
5/2 records found off
site storage-sent
requestor email. 5/5/14
called requestor-left vm
that records were here.
5/7/14 - requestor
reviewed -complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-51 4/29/2014 Jim Bergstrom
Copy of Site Plan for 830 84th
Ave NE
4/29/14 Applicant
borrowed copy of site
plan he submitted for
PL-14-013 and
returned. Complete.
2014-52 4/28/2014 Nori - norir @ caprenos.com permit at 8751 Overlake Dr W
4/28/14 Requestor left
vm-dg responed via
email. complete.
2014-53 4/29/2014
Amanda Butler-Coldwell Banker
Bain
Floor Plans for 8847 NE 2nd Pl,
Medina 4 pages of plans
4/29/14 Requestor
wanted 4 pages of the
plans copied-sent to
wideformat.5/2
complete.
2014-54 4/29/2014 Cindy Spengler
Tree Removal Plan for 7808 NE
12th St plans Completed
2014-55 4/30/2014 Paul Silva Recently issued Building Permits Completed
2014-56 5/2/2014 Richard Euerle Recently issued Building Permits Completed
2014-57 5/5/2014 Pat Boyd - via email
Documents associated with the
Independent Tower application for
Fairweather 5/6/14-Complete
2014-58 5/6/2014 Susan Burnett , Cline Law Firm
2014 Commissioned (Police) &
Non Commissioned (Support),
email rate sheets and plan
summaries on all medical, dental
& vision for these EE groups. Also
provide life ins payout and mo
premium for each.
5/8/14 - KM Emailed
records to requestor.
Complete.
2014-59 5/1/2014 Rob Nicholson
Geo Tech Survey for 2841
Evergreen Pt Rd Geo Tech Reports 5/6/14 - Complete
2014-60 5/6/2014 Cindy Spengler
Consultant
Correspondences to
property owner, mmc on
tree code Completed
2014-61 5/6/2014 Ken Fisher
Fairweather Communication
Tower file review Completed
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-62 5/2/2014 Donghoon Lee Construction Plans for 8035 NE 25th St
5/2/14 No records at
City Hall. Asked PW
check storage.5/7/14
no records found at
storage. Called
requestor and left
message that no
records were found.
Complete.
2014-63 5/7/2014 Sven Larsen Permit Plans - 2841 EPR
5/12/14 - Requestor
reviewed-complete.
2014-64 5/13/2014 Paul Silva Recently issued Building Permits 5/13/14 - complete.
2014-65 5/13/2014 Cameron Braithwaite All building records for 3257 Evergreen RD
5/15/14 - called
requestor-he said he
would be in today to
review. Viewed and
complete.
2014-66 5/14/2014 Roslyn Comley
Any and all records including but
not limited to any permits,
droawins, requests for permits,
etc for property address 3241
78th Pl NE
5/16/14 plans/permits
sent to wideformat for
coping
5/15/14 - requestor will
be in today (5/15/14) to
view.5/20/14 paid and
complete.
2014-67 5/15/2014 Jim Dwyer
Site Plan, Civil & architectural
sheets for property address 3317
EPR
5/21/14 various
pages/permits sent to
wideformate for coping.
5/15/14-no records at
City Hall-asked PW to
check storage. 5/21/14 -
requstor wanted copies
made. 5/27/14 -
paid/pickeup-complete.
2014-68 5/14/2015 Cory Benson Issued ROW Permit for 8411 NE 10th Stpermit Completed
2014-69 5/20/2014 Cynthia Adkins Fairweather Communication Tower file review
5/20/14 Reviewed and
complete.
2014-70 5/21/2014 James Kwon Permits/Plans 1634 77th 5/21/14 complete.
2014-71 5/22/2014 Greg Rauch
Pier Permit for 1031 Evergreen Pt
Rd, Medina
5/22/14-request to PW
to check off site
storage. 5/27/14-file
found of site storage.
Emailed requestor.
5/29/14-complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-72 5/27/2014 Chunfang Xu
name of designer of the house at
8477 Rdige Road
Records reviewed-
complete.
2014-73 5/20/2014 Thomas Cusick
All building records for 3448 78th
Pl & 3318 Evergreen Pt Rd
No records at city hall.
Records found at off
site storage for 3448
but no records for
3318. 5/24/14 Called
requestor to let him
know.5/28/14 complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-74 5/21/2014 Jeffrey Chen
While employed with the city of
Medina in and around January
and February 2010 I had access
to a desktop city computer. I am
requesting a comprehensive
forensic electronic search of that
computer hard drive to locate
the following document: A memo
created by Jeff Chen to File
regarding Dan Yourkoski after
January 22, 2010. This memo
closed an internal affairs issue
against Dan Yourkoski for an
insubordinate act. Please provide
me with the metadata of this
electronic document. If the
computer hard drive is no longer
in the city's possession but the
city has knowledge of where the
hard drive is now located, I ask
the city to make efforts to
retrieve a copy for this public
records request. I am also aware
the city possessed a computer
server at that time. Please
search that server too.
No Records Found
Emailed Requestor on
June 30 - Complete
2014-75 5/28/2014 Eric Hokanson
All records of fuel purchases
made by the City in any
department under City Manager
Mike Sauerwein.
List of all fuel purchases
from January 2014 to
current
Emailed - Ready for
pick-up on 6/6/2014 -
Complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-76 5/28/2014 Eric Hokanson
All records of fuel purchases by
the Medina Police since Daniel
Yourkoski begin as Interim Police
Chief until now.List of all fuel purchases
from September 2013 to
current
Emailed - Ready for
pick-up on 6/6/2014 -
Complete
2014-77 5/28/2014 Eric Hokanson
All communication between Mike
Sauerwein and the company or
companies hired to recruit a
police chief.Emails
Emailed - Requestor
picked up documents
on 7/2/14. Complete.
2014-78 5/28/2014 Eric Hokanson
Dan Yourkoski's W2 statements
for years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-79 5/28/2014 Eric Hokanson
John Kane's W2 statements for
years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-80 5/28/2014 Eric Hokanson
Brady Halverson's W2 statements
for years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-81 5/28/2014 Eric Hokanson
Austin Gidlof's W2 statements for
years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-82 5/28/2014 Eric Hokanson
Mike Sauerwein's employment
contract.Employment Contract Emailed. Complete
2014-83 5/28/2014 Eric Hokanson
Mike Girias W2 statements for
years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-84 5/28/2014 Eric Hokanson
Emmett Knott's W2 statements
for years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-85 5/28/2014 Eric Hokanson
James Martin's W2 statements
for years 2011, 2012 and 2013.
Denied Per RCW
42.56.230 (4)(b); RWC
42.56.070; and 26
U.S.C Sec 6103(a)
Emailed Requestor
on 6/6/14 - Complete
2014-86 5/28/2014 Eric Hokanson
All records of or pertaining
Medina Police Officers having
received training at Thunder
Ranch. Examples including but
not limited to certificates
contained in personnel files,
travel expenses, receipts,
requests for permission to
attend. Include current and past
employees.
Certificates for Emmet
Knott and Jeff Chen,
travel expenses and
receipts
6/19/2014-KM emailed
requestor advising
records found and at
City Hall to review.
Requestor picked up
file on 7/2 - Complete
2014-87 5/28/2014 Paul Silva
Recently issued Building Permits
5/28/14-complete
2014-88 5/28/2014 Ross Worthington
Any and all records on 520
Evegreen Pt Rd and the lot to the
North
5/28/14 - asked PW to
check offsite
storage.5/30/14-file
found at off site
storage. Called
requestor. He said he
would be in 5/30 or 6/2
to review.
2014-89 5/28/2014 Chaohua Chang Permit plans - 8477 Ridge Rd
5/28/14-file at city hall.
Called requestor and
left message.5/29/14 -
complete.
2014-90 5/29/2014 Mike Jacobsen
Storm Drainage, AS-Builts,
Building applications, easments
for 836 83rd Ave NE
5/29/14-asked PW to
check off site storage.
5/30/14-file found at off
site storage. Called
requestor and left
message.6/2/14
complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-91 6/2/2014 Bob Canaan
Land use ordinances, site
development, other materials
related to 3223 evergreen point
rd medina wa 98039
2014-92 6/5/2014 Bob Canaan Property File for 3225 EPR
6/11/14 - Reviewed.
Copies made.
Complete.
2014-93 6/3/2014 Trish May
Topo survey & correspondence
for 3640 EP 6/4/14 complete
2014-94 6/9/2014 Cynthia Adkins Cell tower file (independent tower)6/9/14 complete
2014-95 6/10/2014 Paul Silva Recently issued Building Permits 6/10/14 complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-96 6/10/2014
Melissa Grondahl - Dept of L &
I
1. A list of all subcontractors know
to have worked on this project for
your agency: 2. Photocopy of all of
the intent to Pay Prevailing Wage
and Affidavit of Wages Paid forms
filed to-date: 3. Photocopy of the
prime contractor’s Performance
Bond: 4. Amount of retainage
being held on the project: 5. Lien
filed against the bond or retainage
including the amount(s) and who it
was filed by: 6. If filed,
photocopies of certified payroll
records submitted by the violator,
if received: 7. Photocopies of any
information your agency may have
kept regarding the job duties
performed, number/names of
workers and days and/or hours of
work by this firm on the above-
stated project (i.e., project
manager/inspector daily/weekly
logs, manpower reports, etc.) 8.
The date the project was
completed (if the job is
substantially completed) 9. The
acceptance date of the project of
the anticipated acceptance date if
that has not yet officially taken
place. (“Acceptance” has been
defined as the date the
contracting agency has deemed
6/12/14 - KM Emailed
requested documents
to requester -Complete
2014-97 6/11/2014 George Bianchi
Contracts or agreements that your
city or court has with any and all
jail facilities for the total
confinement, partial confinement
or work release of individuals.
6/12/14 - KM Emailed
requested documents
to requester -Complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-98 6/12/2014 Joseph Wu
Information of original grade
determination for the address of
2444 80th Ave NE
6/12/14 This file is with
consulant Ngo.
Emailed and asked that
she scan the document
and send to me.
6/13/14-scanned
document received.
Emailed to requestor.
Complete.
2014-99 6/3/2014 Patti Blevins
2006 Building application, CMP &
SEPA for 3304 78th Pl NE CMP, Apps, drawings
Files at off site storage.
6/13/14 files reviewed,
copies made.
Complete.
2014-100 6/18/2014 Craig Stillwell/Kerry Fitterer
Recording of hearing, Hearing
Examiners Decision, Minutes from
CMP 12-015/3640 Evergreen Pt
Rd
6/18/14 - All requested
documents were
emailed to requestor
CD was made of the
audio-complete
2014-101 6/18/2014
Richard Stephens of Groen,
Stephens & Klinge
Records pertaining to the
Fairweather Nature Preserve
(“Fairweather Park”) located at
Evergreen Point Road & NE 32nd
St in Medina, WA:
1)All records regarding the
permitting of any tower or
telecommunication structures in
Fairweather Park;
2)All records regarding the leasing
of any space in Fairweather Park
by Independent Towers LLC; and
3)All records regarding the
development, consideration and
adoption of Ordinance 900 in
2013.
7/1/14- re: 1) & 2)
Requestor reviewed
files. Copies made of
various temporay
permits and lease.
Requstor may need
other copies and will let
me know. 3) Emailed
requestor paper file
availabe to review &
city clerk will follow up
regarding electronic
files, etc.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-102 6/16/2014 Jeffrey Chen
review a document otherwise
known as the Medina Police
internal affairs control log which
describes all internal affairs
complaints lodged and/or
investigated against all Medina
police department employee
from 2006-2013. I also request a
copy of any document detailing
the destruction or disposition of
all internal affair files during that
time frame.
6/19/2014 - KM
Emailed requestor that
files are ready to
review. 6/20/14
Complete.
2014-103 6/23/2014 David Yee -File PL-13-032 Variance 6/23/14 - Complete
2014-104 6/23/2014 Paul Silva Recently issued Building Permits 6/23/14 - Complete
2014-105 6/19/2014
Richard Stephens of Groen,
Stephens & Klinge
• All staff reports regarding
requested variances within the
City of Medina from June 2004
through June 2014: and
• All decisions granting, denying or
otherwise addressing a variance
from June 2004 through June
2014.
7/1/14 - Requestor
reviewed files. Copies
made of various staff
reports & hearing
examiner decisions.
There is still a pending
staff report that is not
completed. Dir of Dev
Srvs will complete
within a week and
provide to requestor
2014-106 6/26/2014 Joseph Wu
Documents associated with
determination of original grade for
the project site at 8650 NE 7th St Grade/Drainage packet
6/26/14 - called
requestor that file is
here and ready to view.
He says he will be in
6/27/14. 6/27/14 -
Complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-107 6/30/2014 Anne Fisher
Anthing that shows floor plans or
elevations of structure property
Addressed: 8962 NE 14th St
6/30/14 - KM called
requestor and let her
know there are no
records here at City
Hall and will have off
site storage
checked.This address
is actually Clyde Hill-
Not Medina.
2014-108 7/1/2014 Waterfront Construction
Permitting records for property,
specifically for a dock address:
3621 EPR
7/1/14 - No files found
at City Hall. Asked PW
to check off site
storage.7/7/14-files
found at storage-
emailed
requestor.7/8/14
complete.
2014-109 7/7/2014
Doug Henderson: Teamsters
Local 763
If they exist: Public Works &
Parks current salary schedule(s),
health & welfare premiums-paid
by both the employer & employee,
vacation accural rate; sick leave
accural; holiday; funeral leave;
longevity pay; premium stipends;
job descriptions and labor
agreement.
7/7/14-sent pdf of the
current salary schedule
and pdf of Public
Works union
contract.Complete.
2014-110 7/7/2014 Kerry Fitterer
May 2014 Permit submittal, all
drawings & supporting documents
for property address at 2409
Evergreen Pt Rd Plans
7/7/14-Documents are
with consultant Jenny
Ngo. I sent her an
email.7/7/14-Jenny will
bring files to me 7/9/14.
7/9/14 files now at City
Hall-emailed
requestor.7/15/14-
emailed wideformat for
pickup & copy of plans.
7/21/14-complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-111 7/2/2014 Cynthia Adkins
Fairweather Communication
Tower file review various documents 7/2/14-complete
2014-112 7/7/2014 Ellen Merrifield
Demo date for address of 8809
NE 2nd Pl
Permit is not complete
yet so City can not
comfirm a date.
Complete.
2014-113 7/8/2014
Tere Foster,Megan Blommer:
Windermere
7/8/14 - No file at City
Hall-Asked PW to
check storage. 7/9/14
emailed requestor files
found at storage.
7/10/14-requestor
came in-documents snt
to wideformat for
copying. 7/14/14-
complete.
2014-114 7/8/2014 Marcus King
Boxes of records related to
Overlake GCC special use permit
process in 1992. Specifically
traffic study.
7/8/14-Asked PW to
check storage. 7/9/14-
emailed requestor. He
said he would be in
7/10 to
reivew.Complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-115 7/8/2014 Cynthia Adkins
A COPY of all records provided to
or by the Medina Hearing
Examiner in connection with PL-
13-031 (SUP), PL-13-032
(Variance), and PL-13-033
(SEPA), with a priority on the
Hearing Examiner Packet when it
becomes available.
2. To REVIEW the following public
records:
All records related to PL-13-031
(SUP), PL-13-032 (Variance), and
PL-13-033 (SEPA).
All records related to wireless
communications facilities in the
City of Medina (whether or not in
any WSDOT right-of-way), with a
priority on SUP, Variance and
SEPA applications, hearing
examiner packets, and approvals
or denials, for T-Mobile, Verizon,
AT&T and Nextel.
7/18/14-1) will be avail
on line Friday-I will
email her the link.
2)Emailed requestor-
physical files here to
review-3)emailed
requestor will respond
by sept 12
2014-116 7/8/2014 Cynthia Adkins
REVIEW the following public
records:
All records related to PL-12-026
(TUP – Independent
Towers/Fairweather) - Priority
7/18/14-Emailed
requestor-physical files
here to review-City
clerk will respond by
sept 12 regarding all
email
correspondences.
2014-117 7/8/2014 Mike Jacobsen
As built drawings for 836 82nd
Ave NE
Copies of As Built
provided by Jwillis. PW
checking storage for
file-7/9/14 KM called
requestor and updated
him. Complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-118 7/9/2014 Nick Bossoff
Design plans & drainage report for
detention system on 836 82nd
Ave NE & 847 83rd Ave NE
Chris Ruiz PDF'd this
report to me. I
fowarded to requstor.
Complete.
2014-119 7/8/2014 Cynthia Adkins
Hearing Examiner packet for
Independent Towers
Hearing Examiner
Packet
7/9/14 - requestor
picked up-complete.
2014-120 7/10/2014
Elizabeth Shirer - King Co, Dept
of Assessments
Review Plans for: B-13-090; B-13-
011; B-12-087; B-12-058; B-13-
082; B-14-002;B-13-053; B-13-
020; B-13-042; B-12-090; B-13-
068.
7/10/14 - all plans
pulled-emailed
requestor. She will be
in 7/14/15 to
view.Complete.
2014-121 7/14/2014 Eric Hokanson
Records of certificate of title,
insurance, registration and
original purchase invoice for the
City of Medina Public works
"Tiger Truck"
Title, insurance,
registration, original
purchase invoice
Emailed requestor on
7/18. Complete.
2014-122 7/14/2014 Eric Hokanson
Any recording of the meeting
taking place between me and
Mark Sauerwein and Kirk Pryde
today, whether the recording
was made by either person.No Records Exist
Emailed requestor on
7/18. Complete.
2014-123 7/14/2014 Eric Hokanson
All records of policy for Medina
Police working off duty security
since January 1, 2006 such that if
the policy has changed during the
period of this request, each
policy is provided.
Three Updated Police
Policies
Emailed requestor on
7/18. Complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-124 7/14/2014 Eric Hokanson
Overtime and time sheet records
for Dan Yourkoski for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for John Kane for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for Brady Halverson for years
2011, 2012, 2013 and 2014.
Overtime and time sheet records
for Austin Gidlof for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for Mike Girias for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for Emmett Knott for years 2011,
2012, 2013 and 2014.
Overtime and time sheet records
for James Martin for years 2011,
2012, 2013 and 2014.
Time Sheet Records
Emailed requestor on
7/18 with an estimated
response date of 8/1.
Emailed requestor on
7/17 to clarify overtime -
requestor omitted the
words "Overtime" and
"and" from his request.
Emailed requestor 8/1
records are ready for
pick up. Complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-125 7/14/2014 Eric Hokanson
All records pertaining to any and
all records of off duty police work
and or security work for Honorary
Medina Police Officer Bruce
McCaw since January 1, 2000.
This request includes records that
would be for Honarary Police
Officer Bruce McCaw, Bruce
McCaw, and any company that
could be considered related to
Bruce McCaw directly or
indirectly. (Of note so that the
Medina Police patronize the Old
Bellevue Chevron and since about
September 2006 have excluded
any patronage of the Chevron in
their own City of Medina with the
exception of Police Chief Mark
Thomas) (this request may show
evidence of a crime, currently
under direction of Medina City
Manager Michael Sauerwein)No Records Exist
Emailed requestor on
7/18. Complete.
2014--126 7/14/2014 Eric Hokanson
Any records discussing or relating
to disclosure of the Medina Police
boycott against the Medina gas
station Police Chief Candidates
including but not limited to the
new Medina Police Chief Steve
Burns.No Records Exist
Emailed requestor on
7/18. Complete.
2014-127 7/14/2014 Eric Hokanson
Any records relating to and or
demonstrating corrective action
regarding the Medina Police
boycott against the Medina gas
station by Medina City Manager
Michael Sauerwein No Records Exist
Emailed requestor on
7/18. Complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-128 7/15/2014
Elizabeth Shirer - King Co, Dept
of Assessments
Permit # B-14-020 1564
77th Pl NE
B-13-013
1634 77th Ave NE
B-12-041
1818 77th Ave NE
B-13-046
2603 78th Ave NE
B-12-085
2633 78th Ave NE
I do not have a permit number in
our system yet, the address is
7635 NE 12th
7/15/14-emailed
requestor that all is
ready to review.
Requestor will come to
City Hall 7/16/14 to
view. Complete.
2014-129 7/15/2014 Paul Silva Recently issued Building Permits Reviewed & Complete.
2014-130 7/15/2014 George Bianchi
Official Map reflecting the
boundaries for the City of Medina
Emailed Joe & Robert
re:do we have a map I
can send. 7/16/14 Joe
emailed a map to
requestor-complete.
2014-131 7/16/2014 Howard Willson
Any records pertaining to this
home/address: 1000 82nd Ave
NE
7/16/14 - One record
found at City Hall.
Asked Public Works to
check off site
storage.7/17/14-called
requestor, LM files
found & at City Hall.
Complete.
2014-132 7/18/2014 Rush Riese
File & Documents related to right
of way tree removal application
#tree 14-011 Complete
2014-133 7/15/2014 Johnson Chen Site Plans for 3248 78th Pl NE Site Plans
File at storage-7/17/14-
requestor reviewed.
Sent plans to
wideformat for
copying.7/21/14
paid/complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-134 7/21/2014 Cynthia Adkins
P:\Central Services\Public
Records\2014\Public records
request 2 corrected version -
Adkins.docx
2014-135 7/22/2014 Pamela Greytak
I would like a pdf emailed to me of
my application packet from July,
2006, including all letters of
recommendation. Thank you so
much!!
7/23/14 - AK emailed
requestor documents.
Complete.
2014-136 7/22/2014 Waterfront Construction
Any Permitting info on a dock at
3621 Evergreen Pt Rd
Requestor reviewed
permits-Complete
2014-137 6/12/2014 Doug Dicharry
All emails and letters from Medina
residents to any member of the
City Council, any member of the
Planning Commission, City
Manager, or Director of
Development beginning January
1, 2014 through today regarding
proposed changes to the city's
Tree Code.
Property Addressed:
2014-138 7/30/2014 Heija Nunn
PRR Logs for 2010, 2011, 2012,
2013 & 2014. Would especailly
like to see logs reflecting any
reasons for denial.
7/31/14 - KM emailed
requestor excel prr
logs. Complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-139 7/31/2014
Jill Schmieder,Department of
Assessments
B-13-010: Addition & remodel of
existing sfr, (Reviewed Aug 20
2013 JDAR) M-13-076:
Mechanical for addition/ alteration,
B-13-064: New sfr on vacant lot,
B-13-019: New sfr on vacant lot,
B-12-080 , D-12-011 covered
beach, dock, and mechanical for
NEW RES? (replaced the one
that was barged to Canada?)
Parcel 242504-9125 3655
Evergreen Pt Rd….new
residence?
MDF619618: City of Medina letter:
Demo of improvement and
construction of new single family
dwelling
B-14-028: Addition of 543 sf
addition over garage, B051310-
2768: Construction of a new
approximately 15,000 sq ft single
family residence.
B-13-004: New sfr,
B-14-018 Ceremonial teahouse
B-13-01 New Res
B-14-012 2nd floor add
B-12-049 New Res
B-12-081 Beach house
B-12-076 New Res
Reviewed & Complete.
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-140 7/29/2014
Danick Baron SmartProcure,
LLC
1. Purchase order number or
equivalent
2. Purchase order date
3. Line item details
4. Line item quantity
5. Line item price
6. Vendor ID number, name,
address, contact person and
email address
2014-141 7/28/2014 Paul Silva Recently issued Building Permits Complete
2014-142 7/29/2014 David Leisy Drainage: 2444 80th Ave NE
7/30/14 - reviewed
plans with chris ruiz.
Complete
2014-143 7/22/2014 Megan Bloomer - Foster Realty
House plans for 1000 82nd Ave
NE Plans Complete
2014-144 7/18/2014 Ela Scheglow/Alex Blizuyuk Plans & Bld File - 3224 EPR Plans Complete
2014-145 8/8/2014 Rush Riese Tree Removal Permit #14-011 Complete
2014-146 8/11/2014 Nan Lau Fence at 8400 Ridge Rd Complete
2014-147 8/11/2014 Paul Silva Recently issued Building Permits Complete
2014-148 8/11/2014 Mayra Herrera
Medina Oversized Vehicle Permit
Application; Medina Overweight
Vehicle Application; Fees
pertinent to cost of the permits
8/11/14 - Emailed MPD-
they do not issue such
permits. 8/11/14 -
Emailed RG- 8/12/14 -
sent requestor links via
email. Complete.
2014-149 8/12/2014 Susan Grove
Name of builder and/or architect
for 8117 Overlake Dr W
8/12/14 - emailed
requestor information.
Complete.
2014-150 8/15/2014 Poineer Engineering, Inc.
Documents & design plans for
stormwater drainage on 2444 80th
Ave NE Complete
2014-151 8/19/2015 Jim Dwyer
Building plans, survey,
topography, site plan: 3315 EPR Complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-152 8/19/2014 Casey Cabalquinto
All electronic correspondence
between employees of the Medina
Police Department and Security
Industry Specialists, a private
security contractor doing business
in WA; All electronic
correspondence between
employees of the Medina Police
Department and specific
representatives of Security
Industry Specialists: John Spesak,
Thomas Seltz & Wayne North;
and Any statements of economic
interest or the like that employees
of the Medina Police Dept must
file to report any gratuities from
Security Industry Specialists and
that companys representatives.No Records Found 9/26/14 Complete
2014-153 8/20/2014 Alan Chin
Retaining wall construction: 3222
78th Pl NE Complete
2014-154 8/21/2014 Dan Nunes
Aerial storm map for: 8035 NE
25th St Complete
2014-155 8/25/2014 Paul Silva Recently issued Building Permits Complete
2014-156 8/28/2014
Gary Abrahams - GMA
Networks
ALL files regarding Independent
Towers everything Complete
2014-157 9/2/2014 Jennifer Garone
All emails to/from Pat Boyd and
city staff and other city
councilmembers between June 1,
2014 & September 1, 2014
1st Installment provided
on 10/24
2014-158 9/3/2014 Jennifer Garone
Responses to and summary of
the community tree survey done
by the city in 2014
Responses to and
summary of the
community tree survey
9/4/14 - emailed
documents to
requestor - complete.
2014-159 9/5/2014 Laura Taheny
Asbestos & lead survey from
addition to house in 1997: 2443
80th Ave NE
9/5/14 - asked PW
Dept to check off site
storage. No file
found.Complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-160 9/5/2014 Yi Zhoa
Reveiew Records: 909 82nd Ave
NE N/A Complete
2014-161 9/8/2014 Paul Silva
Review recently issued building
permits N/A Complete
2014-162 9/3/2014 Di Di
Reveiew Records: 909 82nd Ave
NE - Floor Plans, Elevation, and
Building Sections N/A Complete
2014-163 9/9/2014 Miles Adam
Surface Calculations for 7635 NE
12th Street
Information sent via
email on 9/9/2014 Complete
2014-164 9/9/2014 Tammy Bose
Consultant Charges owed by
Evergreen Point Properties, LLC -
2434 EPR
Information sent via
email on 9/9/2014 Complete
2014-165 9/16/2014 John Grant App form for Tobin
Information sent via
email on 9/16/2014 Complete
2014-166 9/18/2014 Ian Morrison
P:\Central Services\Public
Records\2014\Independent
Towers PRR 2014-166
1st Installment due
10/24
2014-167 9/3/2014 Eric Hokanson
Case Report and 911 recording
for Lisa Hammon incident at the
Medina Chevron
MPD incident report and
copy of 911 recording Complete
2014-168 9/23/2014 Ty Bartley
Building Plans for 1859 Evergreen
Point Road N/A Complete
2014-169 9/23/2014
Gary Abrahams - GMA
Networks
Request an audio copy of the
hearing held on September 17,
2014 for project no. PL-13-031
and PL-13-032.Audio not available Complete
2014-170 9/26/2014 Cynthia Adkins
Federal Lawsuite against City of
Medina filed by Independent
Towers
Electronic Copy sent on
9/30 Complete
2014-171 9/30/2014 Deanna Clypool
Building permits/plans for 8645
NE 7th Street N/A Complete
2014-172 9/27/2014
Danick Baron SmartProcure,
LLC
1. Purchase order number or
equivalent
2. Purchase order date
3. Line item details
4. Line item quantity
5. Line item price
6. Vendor ID number, name,
address, contact person and
email address
Information sent
electronically Complete
AGENDA ITEM 6.2e
ATTACHMENT 3
2014-173 10/6/2014 Paul Silva Recently issued Building Permits N/A Complete
2014-174 10/6/2014 Sonja Richey
All building Records for 1864 77th
Ave NE N/A Complete
2014-175 10/6/2014 Chunfang Xu Records 834 84th Ave N/A Complete
2014-176 10/9/2014 Geoff Kenway Plans for pool at 830 84th Ave NE Pool Plans Complete
2014-177 10/13/2014 Brent Jackson
Remodel/Development Plans for
7643 NE 14th Street - Specifically
anything having to do with storm
water retention and/or drainage
mitigation.N/A Complete
2014-178 10/17/2014 Eric Hokanson
P:\Central Services\Public
Records\2014\Hokanson PRR
2014-178
1st Installment due
11/24 from PD
2014-179 10/21/2014 Todd Tressler
Latest Special Use Permit Issued
to School by City Permit Complete
2014-180 10/23/2014 Studio 19 Architects
Record drawings, site drawings,
survey for 3317 Evergreen Point
Rd File Complete
2014-181 10/22/2014 Mark Nelson
Bld Permit Approved Plans at
7640 NE 12th File Complete
2014-182 10/23/2014 David Lin Building Permit - 3225 EPR N/A Complete
AGENDA ITEM 6.2e
ATTACHMENT 3
AGENDA ITEM 6.2f
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
November 10, 2014
To: Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Joe Willis Sr., Director of Public Works
Subject: October 2014 Public Works Report
1. The Public Works Crew responded to the October 25th wind storm, removed trees, fallen
branches and debris from the roadways on Sunday and spent most of the last week of
October cleaning up the City streets. Street sweepers were called in and all of the City streets
were swept just in time to prevent flooding from the heavy rain storms that followed.
Tree Limb and Debris Removal
As winter weather approaches, Public Works will continue to remove debris and hazardous
trees within the public right-of-way and sweep the streets as conditions warrant. In addition,
as the City has in the past, notice via a spring newletter will be sent to property owners
requesting them to trim back their landscaping where they interfere with sidewalks and street
intersection sight-distance.
Since many of our public right-of-ways are populated with native trees such as cedar, fir,
cottonwood, poplar, alder, and maple trees, the City will continue to perform maintenance
trimming and removal of hazardous trees. If a tree appears to be hazardous, is dead, or is
showing signs of stress with dead branches and a lack of healthy growth, we welcome a call
from residents to express their concerns so their condition can be evaluated.
As of September, the City has spent $21,500 for public right-of-way tree maintenance
services.
AGENDA ITEM 6.2f
2. Bellevue Utilities pavement repair of the 2600 block Evergreen Point Road was accomplished
in October. Eastside Corridor Constructors (ECC) completed the final overlay of the south half
of the Evergreen Lid and paved the NE 28th pedestrian trail from the east end of the NE 28th
cul-de-sac to 84th Ave NE. The pedestrian bridge hand rails are not completed, so the
pedestrian trail remains closed until that work is completed. ECC has started the seating wall
and stairs connection from the Evergreen lid to Fairweather Park that is located north of the
freeway lid and Regional Trail.
Grading for Construction of the Seating Steps and Stairs from the Lid to Fairweather Park
AGENDA ITEM 6.2f
3. Transpo Group (traffic engineers) completed the after the “Roundabout” Traffic Study of 84th
Ave NE south of SR 520. Traffic counts were taken on the SR 520 on-ramp, north and
southbound 84th Ave NE. The study evaluated the after condition of the roundabout including
on-ramp metering, current traffic conditions and backup conditions. Transpo Group utilitized
the traffic model perpared by WSDOT prior to the roundabout construction to assess the after
construction impacts. They will provide a report to Council on November 10th.
4. A stair handrail quote was received from All City Fence Company to install handrails on the
Fairweather playfield stairs. The quote of $5,198 was within the Park Improvement budget
amount for the handrails and has been approved for installation before the end of the year.
Fairweather Park Stairs from the Parking Lot to the Playfield
SIGN UP FOR MEDINA E-NOTICES.
RECEIVE THE CITY UPDATES YOU WANT DELIVERED RIGHT TO YOUR EMAIL INBOX!
Visit www.medina-wa.gov and click on E-Notice Program.
AGENDA ITEM 7.1
AGENDA ITEM 7.1
AGENDA ITEM 7.1
MEDINA, WASHINGTON
MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
MONDAY, OCTOBER 13, 2014
5:30 PM
MAYOR CITY MANAGER
PATRICK BOYD MICHAEL SAUERWEIN
DEPUTY MAYOR CITY ATTORNEY
DAVID LEE KARI SAND
COUNCIL MEMBERS CITY CLERK
JAY DECKER AIMEE KELLERMAN
MICHAEL LUIS
JOHN MAFFEI
ALEX MORCOS
CURT PRYDE
MINUTES
EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL
Mayor Boyd called the Executive Session to order in the Medina Council Chambers at
5:30 p.m. for an estimated time of one hour.
Council Members Present: Decker, Lee, Luis, Morcos, Pryde, and Mayor Boyd
Council Members Absent: Maffei
Staff Present: Sauerwein, Sand, Grumbach, Burns, and Kellerman
EXECUTIVE SESSION
RCW 42.30.140 (4): To review the progress of collective bargaining negotiations; and
RCW 42.30.110 (b): To consider the minimum price at which real estate by lease or
purchase when public knowledge regarding such consideration would cause a
likelihood of increased price.
ACTION: No action was taken in Executive Session.
ADJOURNMENT
Mayor Boyd adjourned the Executive Session to the Regular meeting in the Medina
Council Chambers at 6:27 p.m.
AGENDA ITEM 7.2
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Boyd called the regular meeting to order in the Medina Council Chambers at
6:30 p.m.
Council Members Present: Decker, Lee, Luis, Morcos, Pryde, and Mayor Boyd
Council Members Absent: Maffei
Staff Present: Sauerwein, Sand, Grumbach, Adams, Burns, and
Kellerman
ACTION: Motion by Decker second by Luis and carried by a 6:0 (Maffei absent) vote;
Council excused the absence of Council Member Maffei.
2. APPROVAL OF MEETING AGENDA
ACTION: Motion by Luis second by Decker and carried by a 6:0 (Maffei absent) vote;
Council approved the meeting agenda as presented.
3. PRESENTATIONS
3.1 None.
4. PUBLIC COMMENT
Mayor Boyd opened the public comment period at 6:32 p.m. The following individuals
addressed the Council:
Cynthia Adkins commented on the Hearing Examiners decision denying T-
Mobile’s request for reconsideration and encouraged the City Council to hire
experienced federal litigators as special counsel to defend the City’s land use
codes.
Roger Frey echoed Cynthia Adkins’s comments above and acknowledged his
support for the City of Medina to protect its land use codes and processes.
Heija Nunn commented that Council should be clear with the citizens of
Medina on where the City stands with the Federal lawsuit and T-Mobile’s
application.
Brad Husick thanked the City Council for the open house on the tree code that
he attended a couple of weeks ago and commented that he was hoping to see
more Council Members there to hear more direct input from the community. He
expressed concern that all of the discussions from the consultants focused on
the percentage of canopy cover.
Mayor Boyd closed the public comment period at 6:39 p.m.
AGENDA ITEM 7.2
5. COUNCIL / BOARDS AND COMMISSIONS REPORTS
5.1 Mayor and Council Member Reports.
Council Member Pryde reported that he met with Park Board Chair Adam and toured
all of the city parks. He visited the projects that the Park Board completed over the last
three or four years. He thanked Chair Adam for taking the time to show him around
and discuss what Park Board would like to see in the upcoming budget for 2015.
Mayor Boyd reported that he attended his first Points Community Mayors meeting
where the discussions focused on the 520 Project. He commented that there were
safety concerns with construction and the future Hunts Point trail. Discussion also
included public defender services and the traffic on 84th.
5.2 Commissions, Boards, and Advisory Committee Reports.
Park Board Chair Miles Adam offered to take any of the Council Members on a tour of
the parks to see the projects that the Park Board is working on and asked the Council
to approve the Park Board budget as presented for 2015. He also thanked Council for
their support.
Planning Commission Chair Heija Nunn reported that the Planning Commission happy
to participate in the Joint City Council / Planning Commission meeting in September.
She reported on the Planning Commission meeting the next night including two
construction mitigation plan hearings and the next steps in the tree code update
process. She also said that the Planning Commission will work informally with the
Tree Committee in developing a recommendation. Lastly, Nunn reported that she
hosted a community meet and greet for new Police Chief Stephen Burns; which had a
great turn out.
Emergency Preparedness Chair Kay Koelemay reported on the Seattle Times fold out
storm article, which included a checklist and reminders on how to get ready for the
upcoming winter weather. She also reported that the next emergency preparedness
activity worldwide is coming up this Thursday, October 16 at 10:16 a.m., it’s the “Great
ShakeOut” to practice what happens when there is an earthquake in their region.
6. CITY MANAGER’S REPORT
6.1 Department Directors: Police, Development Services, Finance, and Public Works.
Police Chief Stephen Burns thanked the City Manager and staff for their support over
the last month as he has been adjusting into his new role
AGENDA ITEM 7.2
Director of Development Services Robert Grumbach followed up Heija Nunn’s
comments regarding the tree code and the October 28 Planning Commission meeting.
He noted meeting with the tree committee and gave a briefing on the view and
sunlight ordinance and noted that it will be discussed at the December meeting. He
also briefed the Council on the hearing examiner’s decision to deny Independent
Tower’s reconsideration motion.
Council Member Morcos asked what to do with the public comments received during
the tree code outreach process.
Grumbach responded that the Council will need to decide if they want to do something
more with them.
Finance Director Nancy Adams reported on the Year-to-Date finance report. She
noted that the State Audit Exit conference is scheduled for October 26 and there were
no findings, comments, and no recommendations for the managers.
6.2 City Manager
City Manager Michael Sauerwein reported on Public Work’s monthly report. He noted
that Bellevue Utilities repaired the bump on Evergreen Point Road. Sauerwein
thanked Heija Nunn for hosting the Police Chief “Meet and Greet” at Tully’s and
thanked Robert Grumbach for the flag pole replacement at City Hall. He also noted
that the City Council Retreat is tentatively scheduled for Saturday, November 1 at
Overlake Golf and Country Club.
7. CONSENT AGENDA ITEMS
ACTION: Motion by Luis second by Morcos and carried by a 6:0 (Maffei absent) vote;
Council approved the Consent Agenda.
These items will be acted upon as a whole unless called upon by a Council Member.
7.1 Subject: Approved April 28, 2014 Civil Service Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Deputy City Clerk
7.2 Subject: Meeting Minutes of:
a) September 8, 2014 Special and Regular Meeting;
b) September 22, 2014 Joint City Council and Planning Commission Meeting; and
c) September 29, 2014 Study Session.
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, City Clerk
7.3 Subject: September 2014, Check Register
Recommendation: Approve.
Staff Contact: Nancy Adams, Finance Director
AGENDA ITEM 7.2
7.4 Subject: Resolution Accepting All of Volume 1 and the City’s Portion of Volume 2 of
the King County Regional Hazard Mitigation Plan Update
Recommendation: Adopt Resolution No. 372.
Result of Recommended Action: Adoption of this resolution will accept all of Volume
1 and the City of Medina’s portion of Volume 2 of the King County Regional Hazard
Mitigation Plan.
Staff Contact: Kris Finnigan, Emergency Preparedness Coordinator
7.5 Subject: Contract with The Watershed Company for support on the 2015 Periodic
Comprehensive Plan Update
Recommendation: Approve.
Result of Recommended Action: Action on this item will approve and authorize the
City Manager to sign the contract
Staff Contact: Robert Grumbach, Development Services Director
8. PUBLIC HEARING ITEMS
8.1 Subject: Draft Preliminary 2015 Budget
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review the proposed 2015
budget and year-end forecast and make suggested changes.
Staff Contact: Nancy Adams, Finance Director
Finance Director Nancy Adams gave an overview of the 2014 General Fund, 2015
General Fund Revenue, 2015 property tax and gave an overview of how 2014
property taxes are distributed. Adams also commented on the 2014 King County Levy
Rates per $1000 assessed value and noted that the lowest levy rates include Hunts
Point, Clyde Hill, Yarrow Point and Medina.
Director of Development Services Robert Grumbach reported back to Council on an
analysis for a 2015 Planner position and possibly making it a two-year limited term
position.
Council Member Pryde expressed concern about adding an additional staff person.
Council Member Morcos asked about an ordinance to modify the definition of the
Medina Tree fund to allow funds to be used for more than planting trees.
Staff commented back that we can look at developing an amendment to the code and
bring it back to Council.
AGENDA ITEM 7.2
Mayor Boyd opened the public comment period at 8:11 p.m. and the following
individuals addressed the Council:
Kay Koelemay commented on the high increase on the Park Board budget.
She also commented that she would like to see a human agility course rather
than a dog agility course. She expressed concern about the Bocce Ball court
and the continued development of Medina Park.
Doug Dicharry commented on the tree fund and the possible motion to amend
it and proposed that it be added to Phase 2.
Wilma Edmonds commented that she was sympathetic to Council Member
Luis’s comment about the Library
Mayor Boyd closed the public comment period at 8:21 p.m.
ACTION: Council directed staff to leave budget as it is and come back to Council if we
wanted to hire a person into the Planning position for follow up.
8.2 Subject: Ordinance Amending Section 5.04.030 of the Medina Municipal Code to
Extend the Utility Tax Rate of Four Percent with a New Expiration Date of January 31,
2016
Recommendation: Adopt Ordinance 912.
Result of Recommended Action: Adoption of this ordinance will extend the utility tax
rate of four percent with a new expiration date of January 31, 2016.
Staff Contact: Nancy Adams, Finance Director
Finance Director Nancy Adams gave brief summary of the Utility Tax Rate of four
percent and extending the expiration date.
Council discussion to lower the utility tax rate to 3% and to make up the lost revenue
with fund balances in the budget.
Mayor Boyd opened the public hearing at 8:23 p.m. The following individual addressed
the Council:
Doug Dicharry commented in support of the 4% utility tax rate.
Mayor Boyd closed the public hearing.
ACTION: Motion Decker second by Luis to approve extending the utility tax rate at 4%
for one year.
City Manager Michael Sauerwein noted that the City will have to use fund balances to
make up for the lower utility rate. There was consensus by the City Council that this
was acceptable.
ACTION: Motion Pryde second by Morcos to amend the current motion from 4% to 3%
and carried by a 6:0 (Maffei absent); Council adopted Ordinance No. 912.
AGENDA ITEM 7.2
8.3 Subject: Ordinance Prohibiting the Establishment of Medical and Recreational
Marijuana Businesses
Recommendation: Adopt Ordinance No. 911.
Result of Recommended Action: Approval will amend the Unified Development
Code to prohibit the establishment of marijuana related businesses.
Staff Contact: Robert Grumbach, Development Services Director
Development Services Director Robert Grumbach asked Council Members if there
were any questions. There were no questions.
Mayor Boyd opened the public hearing at 8:33 p.m. There were no speakers. Mayor
Boyd closed the public hearing.
ACTION: Motion Luis second by Morcos and carried by a 6:0 (Maffei absent) vote;
Council adopted Ordinance No. 911.
9. OTHER BUSINESS ITEMS
9.1 Subject: iCompass Technologies Automated Agenda Packets
Recommendation: Approve.
Result of Recommended Action: Action on this item will allow staff to discontinue
paper production of agenda packets and move towards automated agenda packets
beginning at the December 8, 2014 City Council meeting.
Staff Contact: Aimee Kellerman, City Clerk
City Clerk Aimee Kellerman gave a brief summary to Council on going paperless for
agenda packets. She said that beginning with the December 8 City Council meeting,
staff will be using iPads and proposed that Council go paperless as well. She also
commented that due to copier malfunction at City Hall last week that it cost $608.00
for seven agenda packets to be printed at Kinko’s, which is the cost of one iPad with a
keyboard cover. She will also work with City Attorney Kari Sand to develop an
“Electronic Use” policy before distributing iPads.
Deputy Mayor David Lee asked if we also considered purchasing Microsoft Surface in
support of local businesses and if the software we are considering is compatible with
the Surfaces.
Kelleman commented that the software that we have already purchased is not
compatible and does not have an app for the Surface Pro, which is why staff made the
recommendation to purchase iPads.
ACTION: Motion Morcos second by Luis and carried by a 6:0 (Maffei absent) vote;
Council approved automated agenda packets beginning with the December
8 City Council meeting.
AGENDA ITEM 7.2
9.2 Subject: City Council Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings
and make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
ACTION: Council and staff reviewed upcoming meetings.
10. PUBLIC COMMENT
Mayor Boyd opened the public comment period at 8:48 p.m. The following individual
addressed the Council:
Wilma Edmonds commented on the electronic agenda packets and making
sure that it will still be available for the public to download to their own
computers.
Mayor Boyd closed the public comment period.
11. ADJOURNMENT
Motion by Morcos second by Pryde; Council adjourned the regular meeting at 8:50
p.m.
_______________________
Patrick Boyd, Mayor
Attest:
_____________________________
Aimee Kellerman, City Clerk
AGENDA ITEM 7.2
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5
AGENDA ITEM 7.3
Ordinance No. ____ 1 2
CITY OF MEDINA 3
4
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MEDINA, 5 WASHINGTON; AMENDING SECTIONS 20.12.070, 20.12.090, AND 20.12.200 OF 6
THE MEDINA MUNICIPAL CODE RELATING TO THE RENTING OF MULTIPLE 7
ROOMS IN A SINGLE-FAMILY DWELLING TO UNRELATED INDIVIDUALS; AND 8 PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE 9
10
WHEREAS, the City of Medina is classified as a non-charter code City under title 35A 11 RCW; and 12
13
WHEREAS, pursuant to the Growth Management Act (GMA), chapter 36.70A 14 RCW, the City Council has adopted the City of Medina Comprehensive Plan, as last amended 15
by Ordinance 783, passed March 14, 2005; and 16
17 WHEREAS, the city council adopted Ordinance No. 900 on July 8, 2013, creating a 18
Unified Development Code, and was last amended by Ordinance No. 911 on October 13, 2014; 19 and 20
21
WHEREAS, the City is a developed community that consists almost exclusively 22 of detached single-family homes on individual lots, and Goal LU-G1 of the Medina 23
Comprehensive Plan provides that the City’s first land use planning goal is: “To maintain 24
Medina’s high-quality residential setting and character; and 25 26
WHEREAS, Goal H-G1 of the Medina Comprehensive Plan provides that “The City shall 27
preserve and foster housing development consistent with Medina’s high-quality residential 28 setting; and 29
30
WHEREAS, Housing Policy H-P9 states that “The City shall not discriminate between a 31 residential structure occupied by persons with handicaps and similar residential structure 32
occupied by a family or other unrelated individuals; and 33 34 WHEREAS, the city council heard concerns from residents about the rental of multiple 35
rooms in single-family dwellings to unrelated individuals under separate lease agreements, and 36 the impact of such rentals of rooms; and 37 38
WHEREAS, the concerns and impacts identified by residents including a loss of single-39 family neighborhood character, increased density, and increased on-street parking, traffic and 40
noise; and 41
42 WHEREAS, according to the 2010 United States Census, the average household size of 43
a owner-occupied housing unit in Medina is 2.81 persons; and 44
45 WHEREAS, the city council at their October 23 and December 9, 2013 meeting, and at 46
their February 10 and March 10, 2014 meetings, discussed amending the code regarding the 47
renting of multiple rooms in single-family dwellings; and 48 49
AGENDA ITEM 7.5
WHEREAS, the city council desires to amend the Unified Development Code to protect 1 the single-family neighborhood character from the potential impacts of property owners renting 2
multiple rooms to un-related individuals under separate lease agreements not including persons 3
with handicaps within the meaning of Title 42 of the United State Code, Section 3602(h); and 4 5
WHEREAS, pursuant to RCW 36.70A.106(3)(b), a notice of intent to adopt was 6
transmitted to the Washington State Department of Commerce on _____, requesting Expedited 7 Review, which was _____ (material ID# xxxx); and 8
9 WHEREAS, the Planning Commission reviewed the code amendments at their March 10 25, 2014, meeting and after considering the proposal, voted to recommend the city council 11
adopt the code amendments; and 12 13
WHEREAS, after providing notice, the City Council held a public hearing on _______, 14
2014, to receive public testimony concerning the proposed code amendment and voted to 15 approve adopting the code amendments; and 16
17
WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of Non-18 significance (DNS) for the proposed code amendment was issued on _______, pursuant to 19
WAC 197-11-340(1); and 20
21 WHEREAS, the City Council adopts the foregoing recitals as findings of fact in support 22
of this ordinance. 23
24 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA DOES HEREBY 25
ORDAIN AS FOLLOWS: 26
27 Section 1. Amend Section 20.12.070. Section 20.12.070 of the Medina Municipal 28
Code is hereby amended to read as follows: 29 30 A. “Family” means ((the immediate kindred made up of)) one or more ((a)) persons ((and 31
spouse, their parents, grandparents, children and the spouses thereof, and grandchildren 32 and the spouses and children thereof)). living together as a single housekeeping unit in a 33
dwelling unit. 34
35 Section 2. Amend Section 20.12.090: Section 20.12.090 of the Medina Municipal 36
Code is hereby amended to read as follows: 37
38 … 39
40
F. “Household staff” means individuals who spend more than 50 percent of their working time 41 employed at the residence site and in no event work less than 20 hours per week, including 42
caregivers. ((For the purpose of this chapter, “household staff” includes the spouse and 43
children of such an employee.)) 44 … 45
46
H. “Housekeeping unit” means one or more persons living together sharing household 47 responsibilities and activities which may include, sharing expenses, chores, eating evening 48
meals together and participating in recreational activities and having close social, economic 49 and psychological commitments to each other. A housekeeping unit does not include larger 50
institutional group living situations such as dormitories, fraternities, sororities, and similar 51
AGENDA ITEM 7.5
groups where the common living arrangement or basis for the establishment of the 1 housekeeping unit is temporary. 2
3
G. “Horticulture” means the occupation of cultivating plants, especially flowers, fruit, and 4 vegetables. 5
6
Section 3. Amend Section 20.12.200: Section 20.12.200 of the Medina Municipal 7 Code is hereby amended to read as follows: 8
9 … 10 11
N. “Single-family dwelling” means ((a detached dwelling house that is limited in design to the 12 accommodation of one family, its household staff and guests. A single-family dwelling may 13
have accessory recreational buildings to a detached garage which may include a beach 14
and/or playhouse and having no more than one room plus a bathroom and otherwise not 15 designed for habitation. A single-family dwelling may be occupied by the members of one 16
family alone, its guests and household staff; provided, however, that it is not a violation of 17
this title for the renter or owner of any dwelling to provide lodging for persons not attached to 18 the renter’s or owner’s family so long as such use is incidental to the use of the dwelling for 19
residence purposes)) a dwelling unit which is occupied as, or designed or intended for 20
occupancy as, a residence by one family and may include family guests and/or household 21 staff. The owner of the single-family dwelling may provide lodging to persons who are not 22
guests and who are not part of a family provided the total number of persons, including non-23
family persons living in the dwelling, does not exceed four, excluding children with familial 24 status within the meaning of Title 42 United States Code, Section 3602(k). The limitation on 25
the number of non-family persons living in the dwelling shall not apply to adult family homes, 26
family day-care providers’ home facilities as prescribed by RCW 35A.63.215, and other 27 living arrangements which would violate Title 42 United States Code, Section 3604. 28
O. “Single-family dwelling, detached” means a separate unconnected single-family dwelling 29 surrounded by open space and yards and which contains one dwelling unit and up to one 30 accessory dwelling unit. A detached single-family dwelling may have detached accessory 31
buildings including, but not limited to, garages, accessory recreational facilities, cabanas 32 and similar residential accessories having no more than one room plus a bathroom and 33
otherwise not designed as an independent residence. 34
((O))P. Spa. See definition under “hot tub.” 35 ((P))Q. “Sport court” means an area of ground defined by permanent surfacing, equipment 36
and/or fencing for the purpose of playing tennis, badminton, basketball and similar social 37
games. 38 ((Q))R. “State Environmental Policy Act (SEPA)” means environmental review procedures 39
required under Chapter 43.21C RCW, Chapter 197-11 WAC, and Chapter 18.04 MMC. 40
((R))S. “Story” means that portion of a building included between the upper surface of any floor 41 and the upper surface of the floor next above, except that the topmost story shall be that 42
portion of a building included between the upper surface of the topmost floor and the ceiling 43
or roof. 44 ((S))T. “Street” means a right-of-way, opened or unopened, that is intended for motor vehicle 45
travel or for motor vehicle access to abutting property. “Street” includes all the area within 46
the right-of-way, such as roadways, parking strips, and sidewalks. For the purposes of the 47 zoning code, “street” shall not include private lanes. 48
((T))U. “Street frontage” means the property line abutting streets. 49 ((U))V. “Structural coverage” means the area of a lot covered by structures. (See MMC 50
20.23.030.) 51
AGENDA ITEM 7.5
((V))W. “Structure” means that which is erected, built or constructed, including an edifice or 1 building of any kind, or any piece of work artificially built up or composed of parts joined 2
together in some definite manner. 3
((W))X. “Subdivision” means the division or redivision of land into five or more lots, tracts, 4 parcels, sites, or divisions for the purpose of sale, lease, or transfer of ownership. 5
((X))Y. “Subdivision, accumulative short” means multiple short subdivisions of contiguous 6
existing lots held under common ownership, which would result in the creation of five or 7 more lots within a five-year period of the initial short subdivision approval. “Ownership” for 8
the purpose of this definition means ownership as established at the date of the initial short 9 subdivision approval. 10 ((Y))Z. “Subdivision, short” means the division or redivision of land into four or fewer lots, tracts, 11
parcels, sites, or divisions for the purpose of sale, lease, or transfer of ownership. 12 ((Z))AA. “Substantial destruction” means to remove more than 60 percent of the existing exterior 13
wall framing of a structure, as measured by the horizontal linear length of all existing exterior 14
walls. Any partial removal of existing framing shall count towards the measurement of 15 horizontal linear length the same as if the entire framing within that horizontal linear length 16
was removed, except partial removal shall not include replacement of windows or doors 17
when no beams or struts are removed. For the purpose of substantial destruction, existing 18 exterior walls shall exclude exterior walls built less than 18 months prior to submittal of a 19
building permit application. The calculation of the 18 months shall include to the time after 20
the date the last permit involving construction of a new exterior wall was finalized by the city. 21 ((AA))BB. “Substantially” means significant in the size or amount and has a noticeable impact 22
on the current situation to a degree that would satisfy a reasonable person as significant. 23
((BB))CC. “Support structures” means the structure to which antennas and other necessary 24 associated hardware are mounted, including, but not limited to, lattice towers, monopoles, 25
utility support structures, and existing nonresidential buildings. 26
((CC)DD. “Swimming pool” means any artificially constructed water-holding device that has a 27 minimum depth of 42 inches and is of sufficient size for swimming, wading, immersion, or 28
therapeutic purposes. 29 30 Section 4. Severability. Should any section, paragraph, sentence, clause or phrase of 31
this ordinance, or its application to any person or circumstance, be declared unconstitutional or 32 otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or 33
federal law or regulation, such decision or pre-emption shall not affect the validity of the remaining 34
portions of this ordinance or its application to other persons or circumstances. 35 36
Section 5. Effective Date. A summary of this ordinance shall be published in the official 37
newspaper of the City, and the ordinance shall take effect and be in full force five (5) days after the 38 date of publication. 39
40 41
AGENDA ITEM 7.5
ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE __ DAY OF 1 DECEMBER 2014. 2
3
CITY OF MEDINA 4 5
_________________________ 6
Pat Boyd, Mayor 7 8
9 ATTEST/AUTHENTICATED 10 11
_____________________________ 12 Aimee Kellerman, City Clerk 13
14
15 APPROVED AS TO FORM: 16
17
_____________________________ 18 Kari L. Sand, City Attorney 19
Kenyon Disend, PLLC 20
21 22
AGENDA ITEM 7.5
AGREEMENT by and between CITY OF MEDINA, WASHINGTON
and PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Office-Clerical Employees)
January 01, 2015 through December 31, 2017
THIS AGREEMENT is by and between the CITY OF MEDINA, WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union.
TABLE OF CONTENTS
ARTICLE SUBJECT PAGE
ARTICLE I RECOGNITION ........................................................................................... 1
ARTICLE II NON-DISCRIMINATION .............................................................................. 1
ARTICLE III MANAGEMENT RIGHTS ............................................................................. 2
ARTICLE IV UNION MEMBERSHIP AND PAYROLL DEDUCTION ................................ 2
ARTICLE V UNION BUSINESS ...................................................................................... 2
ARTICLE VI HOURS OF WORK ...................................................................................... 3
ARTICLE VII OVERTIME .................................................................................................. 3
ARTICLE VIII CALLBACK .................................................................................................. 5
ARTICLE IX WAGES ....................................................................................................... 5
ARTICLE X HOLIDAYS .................................................................................................. 5
ARTICLE XI VACATIONS ................................................................................................ 6
ARTICLE XII SICK LEAVE ................................................................................................ 7
ARTICLE XIII HEALTH AND WELFARE INSURANCE BENEFITS .................................... 9
ARTICLE XIV TUITION REIMBURSEMENT, TRAINING AND CONFERENCES ..............11
ARTICLE XV PROBATIONARY PERIOD, LAYOFF, RECALL AND JOB VACANCIES ....12
ARTICLE XVI DISCHARGE AND DISCIPLINE .................................................................13
ARTICLE XVII GRIEVANCE PROCEDURE .......................................................................14
ARTICLE XVIII SAVINGS CLAUSE ....................................................................................14
ARTICLE XIX COMPLETE AGREEMENT ........................................................................15
ARTICLE XX PAST PRACTICES .....................................................................................15
ARTICE XXI MISCELLANEOUS .....................................................................................15
ARTICLE XXII DURATION .................................................................................................15
APPENDIX ‘A’ CLASSIFICATIONS AND HOURLY RATES OF PAY .................................16
LETTER OF UNDERSTANDING - OPT OUT OPPORTUNITIES ..............................................19
AGREEMENT ...................................................................................................................20
MEMORANDUM OF UNDERSTANDING - VEBA .....................................................................21
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 1 – 10/16/14 version
AGREEMENT
by and between CITY OF MEDINA, WASHINGTON and
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Office-Clerical Employees) January 01, 2015 through December 31, 2017
THIS AGREEMENT is by and between the CITY OF MEDINA, WASHINGTON, hereinafter
referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union.
ARTICLE I RECOGNITION 1.1 The Employer recognizes the Union as the exclusive bargaining representative
for all employees in the bargaining unit, which shall include all full-time and regular part-time office-clerical employees; excluding supervisors, confidential employees and all other employees of the Employer.
1.2 Regular part-time employees who are regularly scheduled to work twenty (20) or more hours per week shall receive pro-rated benefits under the contract calculated upon the relationship of the hours regularly scheduled to work per week to forty (40) hours.
ARTICLE II NON-DISCRIMINATION 2.1 No employee shall be discriminated against for upholding lawful Union principles
or serving on a committee. The Employer and the Union shall not unlawfully discriminate against any individual with respect to his hiring, compensation, terms or conditions of employment because of such individual's race, color, religion, sex, national origin, or marital status, or the presence of any physical,
mental or sensory handicap, or age, except as such may be a bona fide occupational qualification; nor shall they limit, segregate or classify employees in any way to deprive any individual employee of his employment opportunities, except as such may be a bona fide occupational qualification. Disputes regarding
this Article may be handled through either the grievance procedure or the applicable regulatory agency. The choice of one remedy shall preclude the utilization of the other. 2.2 Wherever words denoting a specific gender are used in this Agreement, they are
intended and shall be construed so as to apply equally to either gender.
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ARTICLE III MANAGEMENT RIGHTS 3.1 The Union recognizes the right of the Employer to operate and manage its affairs in all respects in accordance with its responsibilities and the powers and authority
the Employer may possess subject to the terms of this Agreement. Such rights, powers, authority and functions shall include but in no way shall be limited to the determination of the size and composition of the work force; the selection, retention, discipline, layoff or discharge of employees; the direction and assignment of the work force; the allocation of work assignments among all
employees; the establishment of work rules; the determination and location of any job sites; the determination of the equipment to be utilized and the methods to be used in the discharge of work functions; and the right to contract and subcontract any and all work as the need may arise, as long as said
subcontracting does not result in the layoff of bargaining unit employees. ARTICLE IV UNION MEMBERSHIP AND PAYROLL DEDUCTION
4.1 Employees covered by the Agreement shall be required as a condition of employment, not later than thirty (30) days following ratification of this Agreement or their date of employment, whichever is later, to become and remain members in good standing in the Union during the term of this Agreement, except as
provided as follows: If an employee does not desire to become a member of the Union, the employee shall either:
(a) Pay each month an agency fee equal to the amount of dues to the Union for the administration of the contract; or
(b) Pay each month an amount of money equivalent to regular current Union dues to a charity that is agreeable to the Union and to the employee. 4.2 Payroll Deduction – The Employer shall deduct from the pay of each employee
covered by this Agreement, upon their written authorization, the dues and initiation fees of the Union, and shall remit to said Union all such deductions monthly. The Union shall indemnify, defend and hold the Employer harmless against any claims made and against any suit instituted against the Employer on
account of any check-off of dues and fees for the Union. The Union shall refund to the Employer any amounts paid to it in error on account of this check-off provision upon presentation of proper evidence thereof. No deduction shall be made that is prohibited by applicable law.
ARTICLE V UNION BUSINESS 5.1 Union Officials Time-Off - The Union shall have the right to select one (1)
employee as a Unit Steward. The investigation of grievances and other Union business performed by the Steward shall normally be conducted only during non-
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 3 – 10/16/14 version
working time. Where it is necessary to conduct any Union business during working time, specific approval must be obtained from the supervisor. 5.2 Bulletin Boards - The Employer shall provide suitable space for a Union bulletin
board on its premises in an area, which is frequented by all employees within the bargaining unit. 5.3 Union Notification – The Employer agrees to furnish the Union a seniority roster showing the names of all employees in the bargaining unit, their classification,
and date of hire. This list shall be revised each six (6) months thereafter. ARTICLE VI HOURS OF WORK
6.1 Work Schedule – The standard workweek shall consist of five (5) consecutive days of eight (8) consecutive hours for all full time employees, excluding meal period.
6.1.1 Alternate workweeks shall consist of four (4) days of ten (10) consecutive hours or a 9/80 schedule over a two week period for all full time employees, excluding meal period.
6.1.2 The standard work week shall be scheduled Monday through Friday. 6.1.3 By mutual agreement between the Employer and the employee, an employee may have alternate workweeks, flexible starting time, ending time, meal periods
and working hours. 6.2 Rest Periods – Employees shall receive a rest period of fifteen (15) minutes for each four (4) hour work period. Rest period shall be scheduled as near as
possible to the midpoint of each four (4) hour work period, and shall be taken at or near the job site. No employee shall be required to work more than three (3) hours without a rest period.
6.3 Meal Periods – Employees shall receive a meal period of thirty (30) minutes which shall be on the employee’s own time and shall commence no less than three (3) hours nor more than five (5) hours from the beginning of the work shift.
6.4 The Employer will attempt to provide a minimum of two (2) weeks notice for changes to work schedules. Emergency or unanticipated schedule changes are understood to be exempt from this language. After the reason for the schedule change is completed, the employee may request to return to their preferred
schedule. ARTICLE VII OVERTIME
7.1 If an employee is required to work (includes compensatory time, sick leave, holidays, and vacation) in excess of their regular daily schedule or forty (40)
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 4 – 10/16/14 version
hours per week, the employee shall be compensated for such work at one and one-half (1-1/2) times the regular straight-time hourly rate of pay. 7.2 Overtime shall be paid to the nearest quarter hour.
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 5 – 10/16/14 version
7.3 Compensation for overtime shall be in the form of additional compensatory time off or extra pay at the employee's option. No employee shall accumulate more than eighty (80) hours of compensatory time in one (1) year or carry over more than forty (40) hours compensatory time into a succeeding year.
7.4 All overtime must be authorized in advance by the employee’s supervisor or within twenty-four (24) hours after its occurrence under circumstances where the supervisor is not available for prior authorization.
7.5 Every effort shall be made to offer scheduled overtime to employees on a rotating basis.
ARTICLE VIII CALLBACK 8.1 Employees called back to work after having completed their normal shift and having left the premises shall receive callback pay of a minimum of three (3) hours at one and one-half (1-1/2) times the employee's regular straight-time rate of pay. Callback shall not apply in cases of scheduled overtime.
8.2 Employees shall not be required to answer non-emergency calls or remain on Stand-by while on scheduled days off.
ARTICLE IX WAGES 9.1 Employees covered by this Agreement shall receive the rates of pay as set forth
in Appendix "A" to this Agreement which is incorporated herein by this reference. 9.2 Deferred Compensation – Employees are eligible to receive contributions from
the City toward the ICMA Deferred Compensation Plan. The City’s contributions are a one-to-one match, up to two-hundred fifty dollars ($250.00) maximum per month for a regular full-time employee. Regular part-time employees who work an average of more than 19 hours per week shall receive pro-rata contributions
based on the relationship of hours worked per week to forty (40) hours. 9.3 The City may change from the current payday schedule to a lag payday schedule with fixed semi-monthly paydays (i.e. switch from monthly to semi-monthly
paydays). The Employer agrees to provide employees with thirty (30) days notice prior to the exact date of the change. ARTICLE X HOLIDAYS
10.1 Employees shall receive the following holidays off with pay. Employees shall receive compensation based on their regular scheduled workday at the regular straight-time rate of pay:
New Year's Day 1st of January Martin Luther King Jr.'s Birthday 3rd Monday of January
President's Day 3rd Monday of February Memorial Day Last Monday of May Independence Day 4th of July
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AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 6 – 10/16/14 version
Labor Day 1st Monday of September Veteran's Day 11th of November Thanksgiving Day 4th Thursday of November Day After Thanksgiving Day Day after Thanksgiving Day
Christmas Day 25th of December Two (2) "Floating Holidays" designated by the employee. 10.1.1 One (1) additional “Floating Holiday” shall be provided to bargaining unit members starting on January 1 of the year of their tenth (10th) anniversary year
with the City and each January thereafter. 10.2 Regular part-time employees shall receive pro rata holidays based upon the relationship of the hours worked per week to forty (40) hours. Full-time
employees who work a four (4) day, ten (10) hour schedule may choose, with supervisory approval, to revert to a standard work week during a week in which a holiday occurs, or choose to supplement their eight (8) hours of holiday pay with
two (2) hours of vacation pay, if the employee has accrued vacation to use. 10.3 Employees required to work on a holiday shall be paid two and one-half (2-1/2) times the employee’s regular straight-time rate of pay, for a minimum of three (3) hours.
10.4 If a holiday pursuant to this Section falls on a Saturday, the holiday will be observed on the preceding Friday. If a holiday, pursuant to this Section falls on a Sunday, the holiday will be observed on the following Monday. If an employee is
scheduled for a four day, ten hour workweek the holiday will be observed on the workday closest to the day observed by the Employer (i.e., if working Monday through Thursday, a Friday observed holiday will be observed on the preceding Thursday. If a Monday observed holiday occurs, it will be observed on Monday. If
working Tuesday through Friday workweek, a Monday observed holiday will be observed on the following Tuesday. A Friday observed holiday will be observed on Friday).
ARTICLE XI VACATIONS 11.1 Eligibility - Regular employees shall accrue vacation time off with pay as set forth in Section 11.2, based upon the employee's continuous length of service
accumulated as of the most recent anniversary date of his employment. An employee shall not be eligible to take vacation time off until he shall have worked for the Employer for a minimum of six (6) calendar months from his most recent anniversary date of employment.
11.2 Accrual - Vacation time-off shall accrue monthly on the following basis: LENGTH OF CONTINUOUS SERVICE ANNUAL LEAVE
First year 96 hours Second through fourth years 112 hours
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AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 7 – 10/16/14 version
Fifth through seventh years 128 hours Eighth and ninth years 144 hours Tenth through fourteenth years 160 hours Fifteenth through nineteenth years 176 hours
Twentieth year and subsequent years 200 hours 11.3 Payment upon Termination - Upon termination of employment, employees shall receive all vacation time earned and not yet taken, up to a maximum of two hundred and forty (240) hours.
11.4 Death Benefit - Upon the death of an employee, the accrued vacation pay and compensatory time (as applicable) of the deceased employee shall be paid to the employee’s designated beneficiary pursuant to Section 13.3.
11.5 Carryover – The maximum vacation accrual that will be carried forward at year end will be one and one-half times the employee’s annual accrual.
11.6 Part-Time Employees - Regular part-time employees vacation accrual shall be pro rata, based upon the relationship of the hours worked per week to forty (40) hours.
11.7 Scheduling - Vacations shall be scheduled at such times as the Employer finds most suitable after considering the wishes of the employees and the requirements of the department. Scheduling conflicts shall be resolved on the basis of seniority.
11.8 Employees shall receive vacation compensation based on their regularly scheduled work day.
ARTICLE XII SICK LEAVE 12.1 Accrual - Employees shall accumulate sick leave with pay at the rate of eight (8) hours per month of service; provided however, no employee shall be accredited
with an accumulation greater than seven hundred twenty (720) hours. Employees hired after the execution of this Agreement shall receive twelve (12) days upon initial hire to be repaid from the first year's accrual. Leave used but not earned shall be repaid to the Employer upon termination.
12.1.1 Regular part-time employees shall accumulate pro-rata sick leave with pay based upon the relationship of the hours worked per week to forty (40) hours.
12.2 Usage - Sick leave shall be granted upon application before or within reasonable time after the absence, depending on the circumstance of each case. Each employee shall use sick leave solely for the purpose of bona fide illness or injury. Utilization of sick leave for any other purpose shall be cause for disciplinary
action. The Employer may require that the employee furnish a physician's proof of illness.
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12.2.1 Sick leave may be utilized for care of dependent children eighteen (18) years or younger living within the household in accordance with applicable state statutes. 12.3 In the event employees are absent for reasons, which are covered by State
Industrial Insurance, the Employer shall pay the employee an amount equal to the difference between the amount paid the employee by the Department of Labor and Industries and the amount the employee would have otherwise been eligible to receive in sick leave. Such payment(s) to the employee shall be made at such times as the difference is reasonably determinable. A deduction shall be
made from the employee's accumulated sick leave in accordance with the amount paid to the employee by the Employer until such time as the employee's accumulated sick leave is depleted.
12.3.1 Donation of Sick Leave – Employees may donate their accrued sick leave to another employee who because of a personal health condition must take time off from work for medical treatment or prolonged convalescence. Employees must
leave a minimum of one-hundred (100) hours in their sick leave bank at the time of donation. 12.4 Emergency Leave - In the event of death or critical illness in the employee's immediate family, the employee may be granted leave of absence with pay not to exceed three (3) working days. 12.4.1 The term "immediate family" shall be defined as spouse, domestic partner and children of the employee, step-children, step-parents, and/or grandmother, grandfather, mother, father, mother-in-law, father-in-law, sister, brother, or other
relative living in the employee's household. 12.4.2 An employee may be excused by his department head to attend funeral services
of a deceased City employee without loss of pay. 12.5 Family Leave – Pursuant to provisions of the Federal Family and Medical Leave Act of 1993, an employee who has been employed by the City for twelve (12)
months and has worked at least 1250 hours in the past twelve (12) months is entitled to up to twelve (12) work-weeks of unpaid leave per year to care for a child, spouse, or parent with a serious medical condition, or for serious personal illness. The twelve (12) weeks may be scheduled intermittently or used through
part-time leave, when the basis for leave is medical difficulties. For purposes of calculating leave availability, the “12-month period” is a rolling twelve (12) month period measured backwards from the date you used any FMLA leave. The employee will be required by the City to use accrued and unused sick leave,
vacation leave and/or compensatory time in accordance with City policy to offset loss of pay during the leave. All sick leave use in excess of ten (10) days shall be considered to be use of FMLA leave. At the employee’s discretion, the employee shall be allowed to maintain a balance of twenty-four (24) hours of sick leave if
they choose. 12.5.1 Leave may be taken to care for a new child by birth, adoption, or foster care, or
for a child, spouse, or parent with a serious illness, or for personal serious illness
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requiring inpatient or continuing treatment. An employee must give at least thirty (30) days notice when planning to take the leave, except in emergencies. 12.5.2 The City will continue to contribute its portion of the medical insurance premiums
during the leave. If the employee does not return to work, the City may recover the premiums paid during the leave unless the failure to return is beyond the employee’s control. Vacation and sick leave accruals will not continue during any unpaid leave. Employees who return to work at the end of the twelve (12) weeks
of leave will be returned to the same or an equivalent job at the same pay, however, employees remain subject to legitimate job changes or layoffs that would have occurred even if they had not been on leave. 12.5.3 Under Washington State law, employees are entitled to twelve (12) weeks of unpaid leave to care for a newborn child, in addition to time off for any period of actual disability with pregnancy or childbirth. The City is not required to continue
to pay its portion of medical insurance beyond the twelve (12) week FMLA leave entitlement. 12.5.4 Family Medical Leave shall otherwise be administered in accordance with
applicable federal and state laws and statutes. 12.6 Court Appearance – An employee who is required to serve on a jury or as a result of official duties is required to appear before a Court, Legislative
Committee, or quasi-judicial body as a witness in response to a subpoena or other directive, shall be authorized leave with pay. When summoned and serving for jury service the Employer may, at its discretion, request that an employee be excused or delayed from jury duty when the employee’s absence would
adversely affect business needs. The employee is required to report to work at the City following jury selection if not serving as a juror or on days when court is in recess. The employee must complete a Leave of Absence Request form (signed by the supervisor or his designee) and attach the Jury Summons.
12.7 Upon separation from employment, an employee in good standing (i.e. one who has not been terminated for cause), with a minimum of ten (10) years of continuous service shall be reimbursed at his or her current rate of pay for
twenty-five percent (25%) of unused accrued sick leave up to a maximum of one hundred eighty (180) hours of pay. ARTICLE XIII HEALTH AND WELFARE INSURANCE BENEFITS
13.1 From January 1, 2012 through December 31, 2012, the Employer shall pay ninety percent (90%) of the premium necessary for each full-time employee and their dependents (where applicable) and one hundred percent (100%) of the
premium for the spouse of each full-time employee under the Regence Blue Shield Preferred Provider Plan of Association of Washington Cities Employee Benefits Trust and coverage in accordance with the Trust under:
Dental – Washington Dental Service Plan F, with Plan III Orthodontia Vision – Vision Service Plan, with ten dollars ($10.00) deductible.
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13.1.1 Effective January 1, 2013, the Employer shall pay ninety percent (90%) of the premium necessary for each full-time employee, their spouse and their eligible dependents (where applicable) under the Regence Blue Shield Preferred
Provider Plan of Association of Washington Cities Employee Benefits Trust and coverage in accordance with the Trust under: Dental – Washington Dental Service Plan F, with Plan III Orthodontia Vision – Vision Service Plan, with ten dollars ($10.00) deductible.
13.2 All regular part-time employees shall receive monetary credit to be applied toward insurance premium on a pro-rata basis in proportion to the number of hours worked. The amount received by the employee is allocated according to
family status identified above, i.e. employee, employee + spouse, etc. 13.2.1 The individual employed as a Police Administrative Specialist at the time this Agreement is executed will be grandfathered under the City’s health and welfare
benefits, and be able to continue receiving such benefits as though she were a full-time employee. Changes to this individual’s level of coverage, including covered dependents, under the city’s health and welfare plans may be initiated by the employee at the appropriate time (i.e., open enrollment). In the event that
the current incumbent were to leave this position, any new hire to this classification will be eligible for health and welfare benefits on a pro rata basis consistent with the ratio of hours worked to a forty (40) hour work week. For example, if the employee were to work a thirty two (32) hour work week, the City
would pay eighty percent (80%) of the Employer’s portion of the premium cost(s) as provided for in Section 13.1.1. 13.3 Life Insurance - The Employer shall maintain Group Basic Life Insurance
coverage for each employee in the amount of seventy–five thousand dollars ($75,000) payable to a beneficiary designated by the employee. 13.4 Long Term Disability - The Employer shall continue the following long-term
disability program, under the Association of Washington Cities Employee Benefit Trust: 60% Benefit payment level following a 90-day waiting period.
13.5 Employees may choose to opt out of coverage for their spouse and/or dependent(s). Employees with an eligible spouse and/or dependent(s) who elect to opt out of coverage for their spouse and/or dependent(s) will be reimbursed by
the Employer with an amount equal to fifty percent (50%) of the monthly premium saved (50% of 100% of the medical premium including both the City’s and the employee’s contributions). An employee may opt out of personal coverage if he or she provides proof of valid health insurance from another source, maintains
such coverage and the insurance plan permits. The employee may choose to apply the reimbursement to their deferred compensation plan or Flexible Spending Account. Reimbursements applied to an employee’s deferred
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 11 – 10/16/14 version
compensation plan shall not be eligible for a City matching contribution. If an employee elects to receive a cash reimbursement for the monthly premium saved, the Employer will pay an amount equal to thirty-five percent (35%) of the monthly premium saved.
13.5.1 The bargaining unit covered by this Agreement shall have first opportunity to exercise the option to opt out of personal coverage. This opt out option shall occur during the first week of the “open enrollment” period as set by the AWC Employee Benefit Trust. Employees shall be notified in advance of the open
enrollment period with sufficient notice for decision making purposes. At least two (2) employees in this bargaining unit shall be allowed to exercise the opt out provision for personal coverage during the first week of open enrollment. After the first week, this opt out provision will be expanded to additional employees in
the bargaining unit should additional opportunities remain after other eligible employees have the opportunity to exercise the option. Seniority within the bargaining unit shall govern who is allowed to exercise the option should more than two (2) employees desire to opt out.
13.6 Flexible Spending Account – The Employer shall provide a special program under the provisions of IRS Section 125. Employees may voluntarily elect to participate in the reimbursement program to pay medical or dependent care
expenses with pre-tax dollars. 13.7 Re-Opener – In the event that health insurance premium costs increase ten
percent (10%) or greater year-over-year in any year of this Agreement, the City and the Union agree to meet on the call of the Employer to re-open Article 13. The parties will mutually agree on the date, time and location of the meeting(s).
ARTICLE XIV TUITION REIMBURSEMENT, TRAINING AND CONFERENCES 14.1 Training/Education Assistance – The City of Medina recognizes the fact that obtaining sufficient job training improves an employee’s ability to perform his or
her job. It is the City’s intent to encourage employees to obtain additional training and education, which will facilitate their advancement in City employment and will be consistent with the best interests of the City. There are three (3) types of employee training that will be sponsored by the City of Medina. They are:
1. Mandatory safety procedures and other job skills – This category may include courses in first aid and defensive driving as well as instruction on the use of the City’s telephone and mail systems and photocopiers.
2. Employee development – Training of this sort may include specialized accounting and computer skills, effective communication skills, supervisory skills, and other courses that enhance an employee’s
ability to perform his or her job. It may also include professional/management development courses such as those comprising the Cascade Management program.
Formatted: No underline
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3. Post high school or vocational courses leading to a degree that is relevant to the employee’s position or promotional opportunities within the City.
14.2 Education Assistance – Consideration of requests by an employee for education assistance (the type of training described in category three (3) above) is dependent upon budgetary constraints and the relevance of the course and/or the degree being pursued to the employee’s current position or in the direct line of promotion. Only courses taken through an accredited college, university or
vocational training which are relevant to the employee’s current position or in the direct line of promotion will be considered for reimbursement. Eligible courses should also provide technical knowledge or skill that will improve the employee’s ability to perform the job.
14.2.1 Regular full-time employees who have completed six (6) months of employment are eligible to apply for education assistance to pay for a maximum of two (2)
courses per quarter to improve their current and future job-related skills, knowledge and abilities. In order to obtain the reimbursement authorized, the employee must successfully complete the course attaining a “C” grade or better (2.0 or above on a 4.0 scale) or a “Pass” in a Pass/Fail course. It is anticipated that course work will be undertaken during non-work hours. Flexible working
hours may be allowed by the department director to accommodate the employee’s class schedule. 14.2.2 The reimbursement rate will not exceed the lesser of either eighty percent (80%)
of the actual tuition cost for the course, or eighty percent (80%) of the Washington public university in-state tuition rate for an equivalently credited course (based on UW per credit rates for quarter courses and WSU per credit rates for semester courses) and based on undergraduate or graduate credit rates
as appropriate. The maximum reimbursement amount will be $1500.00 per calendar year per employee. If standard reimbursement rates are used instead of actual, the rates will be those in effect when the course is considered for reimbursement by the Department Director. In determining the reimbursement
amount, the Department Director may consider factors including funding availability and total requests, allocation among departments, prior reimbursement to the employee, the relevance of the specific course to the position currently held, etc. Reimbursement requests must be submitted within
three (3) months of completion of the course. Reimbursement will not be allowed for books, lab fees, travel expenses, material or other costs. Employees accepting education assistance agree to repay to the City the amount of assistance received if they do not remain in the City’s employ for one year
following completion of the course for which reimbursement is received. ARTICLE XV PROBATIONARY PERIOD, LAYOFF, RECALL AND JOB VACANCIES
15.1 Probation Period - A new employee shall be subject to a six (6) month probation period commencing with the most recent date of hire. During the probation period, the employee shall be considered on trial and subject to discharge at the
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sole discretion of the Employer. Discharge during the probation period shall not be subject to the grievance procedure. 15.2 Seniority - An employee’s seniority shall be defined as that period from the
employee’s most recent first day of compensated work within the bargaining unit. 15.2.1 An employee’s seniority shall be broken so that no prior period of employment shall be counted and his seniority shall cease upon:
Justifiable discharge Voluntary quit, or Layoff of twelve (12) months or longer.
15.2.2 In layoff, recall or permanent job vacancies, the Employer shall give consideration to an employee’s length of continuous service with the Employer and his ability to perform the duties required in the job. In applying this provision, it is the intent to provide qualified employees with opportunities for promotion and
the Employer with efficient operations. 15.3 Layoff – In case of a layoff, the employee with the shortest length of continuous service within the affected classification shall be laid off first (last in, first out),
subject to Section 15.2.2. The Employer shall provide an employee with four (4) weeks advance notification prior to layoff. 15.4 Recall – In case of recall, those employees within the work group laid off last
shall be recalled first. An employee on layoff must keep both the Employer and the Union informed of the address and telephone number where he can be contacted.
15.5 Job Vacancies – When a permanent job vacancy occurs, present employees shall be given first consideration for filling the vacancy, based on their length of service with the Employer and ability to perform the duties of the job.
15.5.1 Notice of permanent job vacancies shall be posted on the bulletin board for seven (7) days. Present employees who desire consideration for such opening shall notify the Employer in writing during the seven (7) day period the notice is posted.
ARTICLE XVI DISCHARGE AND DISCIPLINE 16.1 The Employer shall not discharge nor suspend a permanent employee without
just cause, but in respect to discharge or suspension shall give at least one (1) warning letter of the complaint against such employee to the employee in writing and a copy of the same to the Union, except that no warning letter need be given to an employee before he is discharged or suspended if the cause of such
discharge or suspension is for theft, gross insubordination, drunkenness on duty, and/or issues of parallel magnitude. Warning letters to be considered as valid,
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shall be issued within thirty (30) days after the occurrence or knowledge of the occurrence of the violation claimed by the Employer in such warning letter. ARTICLE XVII GRIEVANCE PROCEDURE
17.1 Grievance Defined - A grievance is hereby defined as a dispute over the interpretation or application of any of the specific provisions of this Agreement. Grievances shall be processed in accordance with the procedures set forth below.
17.1.1 Step 1 - The grievant shall, within fifteen (15) working days from the time the complaint arose or should have been reasonably known to exist, orally present the alleged grievance to the employee’s supervisor. If the grievance is adjusted
orally, the disposition shall be reduced to writing and subject to the final approval of the City Manager and the Union.
17.1.2 Step 2 - If no settlement is reached at Step 1, the grievance shall be reduced to writing, dated and signed by the employee(s) involved and/or the Union, and shall state the specific factual basis of the grievance, the provision or provisions of the Agreement allegedly violated, and the remedy sought. Such grievance shall be submitted to the City Manager within fifteen (15) working days of the
decision reached by the supervisor. Representative(s) of the Union will be present at any meeting called to consider the grievance at this Step 2. The City Manager shall send a written answer to the Union within fifteen (15) working days of receipt.
17.1.3 Step 3 - If no settlement is reached at Step 2, the Union in its sole discretion may, within fifteen (15) working days of the receipt of the Step 2 answer, invoke arbitration by requesting a list of at least seven (7) arbitrators from the Public
Employment Relations Commission. The arbitrator shall be chosen by the parties alternately striking such list. Only grievances which are presented to the Employer in writing during the term of this Agreement shall be final and binding upon the parties; provided however, no arbitrator shall have the authority to
render a decision or award which modifies, adds to, subtracts from, changes or amends any terms or conditions of this Agreement. 17.1.4 The cost of services of the arbitrator shall be shared equally by the parties. All
other costs (such as attorney fees, witness time, transcripts, etc.) shall be borne separately by the party incurring the expense. 17.2 Time Limits – Any grievance not presented to the Employer within the time
frames specified above shall be null and void. Time limits described herein may be extended by mutual agreement of the parties. ARTICLE XVIII SAVINGS CLAUSE 18.1 Should any provision of this Agreement and/or any attachments hereto be held invalid by operation of Law or by any tribunal of competent jurisdiction or if
compliance with or enforcement of any provision should be restrained by such
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tribunal, the remainder of this Agreement and/or any attachments hereto shall not be affected thereby and the parties shall enter into immediate collective bargaining negotiations for the purpose of arriving at a mutually satisfactory replacement of such provisions and/or any attachment hereto.
ARTICLE XIX COMPLETE AGREEMENT 19.1 The parties acknowledge that each had the unlimited right and opportunity to
make demands and proposals with respect to any matter deemed a proper subject to collective bargaining. The results of such negotiations are set forth in writing in this Agreement. The Employer and Union each voluntarily and unqualifiedly agree to waive the right to bargaining over any other subjects for
the duration of this Agreement unless mutually agreed otherwise. ARTICLE XX PAST PRACTICES
20.1 Any and all agreements, written and verbal, previously entered into by the parties hereto are mutually cancelled and suspended by the Agreement. Unless specifically provided herein to the contrary, past practices shall not be binding on
the Employer. ARTICE XXI MISCELLANEOUS
21.1 The Employer shall make reasonable efforts to provide work stations for employees that promote safety, health and overall well being such as; adjustable desks, keyboards and chairs.
ARTICLE XXII DURATION 22.1 This Agreement shall be effective January 01, 2015 and shall remain in full force and effect through December 31, 2017, unless otherwise provided for herein and shall remain in effect during the course of negotiations on a new Agreement.
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the
International Brotherhood of Teamsters
CITY OF MEDINA, WASHINGTON
By By
Scott A. Sullivan Secretary-Treasurer Michael Sauerwein City Manager
Date Date
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 16 – 10/16/14 version
APPENDIX ‘A’ to the AGREEMENT by and between
CITY OF MEDINA, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Office-Clerical Employees)
January 1, 2015 through December 31, 2017
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF MEDINA,
WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union. A.1 Effective January 1, 2015, the rates of pay which were in effect as of December 31, 2014, shall be increased by one hundred percent (100%) of the percentage increase in the Seattle-Tacoma-Bremerton Area Consumer Price Index for June
2014 over the same period in 2013 with a minimum of 2.2% and a maximum of 4.5%. The index used shall be the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) across the board as follows:
CLASSIFICATION
STEP A
00-12m
STEP B
13-24m
STEP C
25-36m
STEP D
37 m +
Admin Assistant-Deputy City Clerk 4682 4881 5158 5441
Development Svcs Coordinator 4778 4922 5182 5455
Information Systems Coordinator 4682 4881 5158 5441
Police Administrative Specialist 4682 4881 5158 5441
Records Manager 4679 4954 5229 5512
A.2 Effective January 01, 2016, the rates of pay which were in effect as of December 31, 2015, shall be increased by one hundred percent (100%) of the percentage increase in the Seattle-Tacoma-Bremerton Area Consumer Price Index for June
2015 over the same period in 2014 with a minimum of 2.2% and a maximum of 4.5%. The index used shall be the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) across the board.:
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 17 – 10/16/14 version
A.3 Effective January 01, 2017, the rates of pay which were in effect as of December 31, 2016, shall be increased by one hundred percent (100%) of the percentage
increase in the Seattle-Tacoma-Bremerton Area Consumer Price Index for June 2016 over the same period in 2015 with a minimum of 2.2% and a maximum of 4.5%. The index used shall be the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) across the board.
A.4 The rate of pay set forth within Sections A.1, A.2 and A.3 reflect a full-time, forty (40) hours per week position. The monthly rates of pay for part-time employees shall be pro-rated based on hours worked.
A.5 Longevity Pay – All employees shall receive monthly Longevity Pay in addition to their monthly rates of pay as follows: Service Time Percentage of Base Monthly Wage
After 4 years 2%
After 8 years 4%
After 12 years 6%
A.6 Education Pay – All employees shall receive monthly Education Pay in addition
to their monthly rates of pay for education achievement in approved fields of job-related studies as follows: College Credits Monthly Amount
45 Credits $50 AA Degree/90 Credits $100 BA/BS Degree $200
Formatted: Indent: Left: 0", First line: 0"
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PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters
CITY OF MEDINA, WASHINGTON
By By
Scott A. Sullivan Secretary-Treasurer Michael Sauerwein City Manager
Date Date
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 19 – 10/16/14 version
LETTER OF UNDERSTANDING by and between CITY OF MEDINA, WASHINGTON and
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Office-Clerical Employees) January 01, 2015 through December 31, 2017
IT IS UNDERSTOOD AND AGREED that further clarification is necessary for the language of
Article 13.5.1. The clarifications are as follows: “Opt out opportunities” means the number of employees who may opt out within the minimum coverage requirements of the AWC Employee Benefits Trust. Employees from both units
(Office-Clerical and Public Works) shall be taken on a seniority basis after the Office-Clerical unit has had an opportunity to make election with respect to the first two opt out opportunities.
PUBLIC, PROFESSIONAL & OFFICE-
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters
CITY OF MEDINA, WASHINGTON
By By
Scott A. Sullivan Secretary-Treasurer Michael Sauerwein City Manager
Date Date
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 20 – 10/16/14 version
AGREEMENT by and between CITY OF MEDINA, WASHINGTON and
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Office-Clerical Employees) January 01, 2012 through December 31, 2014
THIS AGREEMENT is by and between the CITY OF MEDINA, WASHINGTON, hereinafter
referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union.
The Parties agree that for the term of this Agreement, Courtney Meyer will be grandfathered in her current status under the City’s health and welfare benefits, and be able to continue receiving such benefits as though she were a full-time employee pursuant to the applicable terms of the 2012-2014 Labor Agreement. Changes to Courtney Meyer’s level of coverage, including
covered dependents, under the City’s health and welfare plans may be initiated by Ms. Meyer at the appropriate time (i.e., open enrollment).
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters
CITY OF MEDINA, WASHINGTON
By By
Scott A. Sullivan
Secretary-Treasurer
Donna Hanson
City Manager
Date Date
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 21 – 10/16/14 version
MEMORANDUM OF UNDERSTANDING to the AGREEMENT by and between
CITY OF MEDINA, WASHINGTON and PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763 (Representing the Office-Clerical Employees)
January 1, 2015 through December 31, 2017
Effective June 14, 2010, the City of Medina (“Employer”) adopted the HRA VEBA Medical Reimbursement Plan for Public Employees in the Northwest (“Plan”). Pursuant to the terms of their agreement, the Employer agrees to provide a mandatory payroll deduction as contribution to the Plan on behalf of all employees in the collective bargaining group (“Group”) defined as
eligible to participate in the Plan. Each eligible employee must submit a completed and signed Membership Enrollment Form to become a Plan participant and be eligible for benefits under the Plan. The Group is defined as those employees belonging to the Office-Clerical bargaining unit of Teamsters Local 763. Contributions on behalf of each eligible employee shall be based on the following selected funding sources and formula.
Upon separation from employment, employees in the Group in good standing (i.e., those who have not been terminated for cause), with a minimum of ten (10) years of continuous service shall have twenty-five percent (25%) of their unused accrued sick leave (up to a maximum of one hundred eighty [180] hours of pay) at their current rate of pay contributed on their behalf to
the HRA VEBA Medical Reimbursement Program. It is agreed by both parties to this MOU that this modifies the terms of Article 12.7 of the 2012-2014 Collective Bargaining Agreement between the City of Medina and Teamsters Local Union No. 763.
Each employee in the Group shall additionally fund the Plan via payroll deduction on a monthly basis equal to a set dollar amount. Contribution levels will be determined by the Group and shall be in force for each subsequent calendar year until such time as one or more members of
the bargaining unit request to vote a change in contribution level for the following calendar year. The amount shall be determined by a majority vote of the members in the Group. Tie votes will be resolved by a flip of a coin. The calendar year 2012 rate shall be fifty dollars ($50) per month.
PUBLIC, PROFESSIONAL & OFFICE-
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters
CITY OF MEDINA, WASHINGTON
By By
Scott A. Sullivan
Secretary-Treasurer
Michael Sauerwein
City Manager
AGREEMENT 2015-2017 CITY OF MEDINA (Office-Clerical) PAGE - 22 – 10/16/14 version
Date Date
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 1 10.16.14 version
AGREEMENT by and between
CITY OF MEDINA, WASHINGTON and
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763
(Representing the Public Works Employees)
January 1, 2015 through December 31, 2017
THIS AGREEMENT is by and between the CITY OF MEDINA, WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union.
ARTICLE I RECOGNITION
1.1 Recognition - The Employer recognizes the Union as the exclusive bargaining
representative for all employees in the bargaining unit, which shall include all full-time, and regular part-time, maintenance employees; excluding supervisors, confidential
employees and all other employees of the Employer. “Supervisors” excluded by this agreement shall not include the Maintenance Supervisor who shall be included in the
bargaining unit. All maintenance employees who would qualify as employees under the presumptions provided by WAC 391-35-350 as the same exist or is hereafter amended
shall be included in the unit, provided that nothing herein shall be interpreted to include employees engaged in activities other than maintenance to be members of the
bargaining unit. By way of illustration and not limitation, lifeguards are not maintenance employees included within this bargaining unit.
1.2 Regular part-time employees who are regularly scheduled to work twenty (20) or more
hours per week shall receive pro-rated benefits under this contract calculated upon the relationship of the hours regularly scheduled to work per week to forty (40) hours.
ARTICLE II NON-DISCRIMINATION
2.1 No employee shall be discriminated against for upholding lawful Union principles or
serving on a committee. The Employer and the Union shall not unlawfully discriminate against any individual with respect to his hiring, compensation, terms or conditions of
employment because of such individual's race, color, religion, sex, national origin, or marital status, or the presence of any physical, mental or sensory handicap, or age,
except as such may be a bona fide occupational qualification; nor shall they limit, segregate or classify employees in any way to deprive any individual employee of his
employment opportunities, except as such may be a bona fide occupational qualification. Disputes regarding this Article may be handled through either the grievance procedure
and/or the applicable regulatory agency.
2.2 Wherever words denoting a specific gender are used in this Agreement, they are intended and shall be construed so as to apply equally to either gender.
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 2 10.16.14 version
ARTICLE III MANAGEMENT RIGHTS
3.1 The Union recognizes the right of the Employer to operate and manage its affairs in all respects in accordance with its responsibilities and the powers and authority the
Employer may possess subject to the terms of this Agreement. Such rights, powers, authority and functions shall include but in no way shall be limited to the determination of
the size and composition of the work force; the selection, retention, discipline, layoff or discharge of employees; the direction and assignment of the work force; the allocation of
work assignments among all employees; the establishment of work rules; the determination and location of any job sites; the determination of the equipment to be
utilized and the methods to be used in the discharge of work functions; and the right to contract and subcontract any and all work as the need may arise, as long as said
subcontracting does not result in the layoff of bargaining unit employees.
ARTICLE IV UNION MEMBERSHIP AND PAYROLL DEDUCTION
4.1 Employees covered by the Agreement shall be required as a condition of employment, not later than thirty (30) days following ratification of this Agreement or their date of
employment, whichever is later, to become and remain members in good standing in the Union during the term of this Agreement in accordance with State Law.
4.2 Payroll Deduction – The Employer shall deduct from the pay of each employee covered
by this Agreement, upon their written authorization, the dues and initiation fees of the Union, and shall remit to said Union all such deductions monthly. The Union shall
indemnify, defend and hold the Employer harmless against any claims made and against any suit instituted against the Employer on account of any check-off of dues and fees for
the Union. The Union shall refund to the Employer any amounts paid to it in error on account of this check-off provision upon presentation of proper evidence thereof. No
deduction shall be made that is prohibited by applicable law.
ARTICLE V UNION BUSINESS
5.1 Union Officials Time-Off - The Union shall have the right to select one (1) employee as a Unit Steward. The investigation of grievances and other Union business performed by the
Steward shall normally be conducted only during non-working time. Where it is necessary to conduct any Union business during working time, specific approval must be obtained
from the supervisor.
5.2 Bulletin Boards - The Employer shall provide suitable space for a Union bulletin board on its premises in an area, which is frequented by all employees within the bargaining unit.
5.3 Union Notification – The Employer agrees to furnish the Union a seniority roster showing
the names of all employees in the bargaining unit, their classification, and date of hire. This list shall be revised each six (6) months thereafter.
ARTICLE VI HOURS OF WORK
6.1 Work Schedule – The standard work week shall consist of five (5) consecutive days of
eight (8) consecutive hours for all full time employees, excluding meal period.
6.1.1 Alternate workweeks shall consist of four (4) days of ten (10) consecutive hours or a 9/80 schedule over a two week period for all full time employees, excluding meal period.
6.1.2 The standard work week shall be scheduled Monday through Friday.
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 3 10.16.14 version
6.1.3 By mutual agreement between the Employer and the employee, an employee may have alternate workweeks, flexible starting time, ending time, meal periods and working hours.
6.2 Rest Periods – Employees shall receive a rest period of fifteen (15) minutes, on the
employer’s time, for each four (4) hour work period. Rest period shall be scheduled as near as possible to the midpoint of each four (4) hour work period, and shall be taken at
or near the job site. No employee shall be required to work more than three (3) hours without a rest period.
6.3 Meal Periods – Employees shall receive a meal period of thirty (30) minutes which shall
be on the employee’s own time and shall commence no less than three (3) hours nor more than five (5) hours from the beginning of the work shift.
6.4 Light Duty – Employees may be assigned alternate or light duties, including special
projects and/or duties typically performed by other City personnel, when injured and unable to perform all the physical functions of their job position, and when released by
the employee’s attending physician for such duties; provided, however, that such light-duty assignment does not displace other employees.
6.5 Schedule Change – Employer will attempt to provide a minimum of two (2) weeks notice
for changes to work schedules. Emergency or unanticipated schedule changes are understood to be exempt from this language. After the reason for the schedule change is
completed, the employee may request to return to their preferred schedule.
ARTICLE VII OVERTIME
7.1 If an employee is required to work (includes compensatory time, sick leave and vacation) in excess of their regular daily schedule or forty (40) hours per work week, the employee
shall be compensated for such work at one and one-half (1-1/2) times the regular straight-time hourly rate of pay.
7.2 Overtime shall be paid to the nearest quarter hour.
7.3 Compensation for overtime shall be in the form of additional compensatory time off or
extra pay at the employee's option. No employee shall accumulate more than eighty (80) hours of compensatory time in one (1) year or carry over more than forty (40) hours
compensatory time into a succeeding year.
7.4 All overtime must be authorized in advance by the employee’s supervisor or within twenty-four (24) hours after its occurrence under circumstances where the supervisor is
not available for prior authorization.
7.5 Overtime shall be offered to employees on a rotating basis.
ARTICLE VIII CALLBACK AND ON-CALL DUTY
8.1 Callback – Maintenance employees called back to work after having completed the scheduled shift and having left the premises shall receive callback pay of a minimum of
three (3) hours at one and one-half (1-1/2) times the employee's regular straight-time rate of pay commencing from the time the employee initiates their return to work and ends
once the employee returns home. Callback shall not apply in cases of scheduled overtime.
8.1.1 The employee shall take the most direct route to work and home while on callback.
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8.2 On-Call Duty – An employee who is required to be available and subject to call shall receive an On-Call Duty Allowance of two dollars ($2.00) per hour for each hour the
employee is required to be available and subject to call. The employee shall be provided with a communications device in order to respond to callout without undue restrictions on
activities. The duty allowance shall not be calculated into the “regular rate” for overtime payment purposes.
ARTICLE IX WAGES
9.1 Employees covered by this Agreement shall receive the rates of pay as set forth in
Appendix "A" to this Agreement which by this reference shall be incorporated herein as if set forth in full.
9.2 Deferred Compensation – Employees are eligible to receive contributions from the City
toward the ICMA Deferred Compensation Plan or other mutually agreed upon deferred compensation plan. The City’s contributions are a one-to-one match, up to two-hundred
fifty dollars ($250.00) maximum per month for a regular full-time employee.
9.3 The City may change from the current payday schedule to a lag payday schedule with fixed semi-monthly paydays (i.e., switch from monthly to semi-monthly paydays). The
Employer agrees to provide employees with 30 days notice prior to the exact date of the change.
ARTICLE X HOLIDAYS
10.1 Employees shall receive the following holidays off with pay. Employees shall receive
compensation based on their regular scheduled workday at the regular straight-time hourly rate of pay:
New Year's Day 1st of January
Martin Luther King Jr.'s Birthday 3rd Monday of January President's Day 3rd Monday of February
Memorial Day Last Monday of May Independence Day 4th of July
Labor Day 1st Monday of September Veteran's Day 11th of November
Thanksgiving Day 4th Thursday of November Day After Thanksgiving Day Day after Thanksgiving Day
Christmas Day 25th of December Two (2) "Floating Holidays" designated by
the employee
10.1.1 One (1) additional “Floating Holiday” shall be provided to bargaining unit members starting on January 1 of the year of their tenth (10th) anniversary year with the City and
each January thereafter.
10.2 Regular part-time employees shall receive pro rata holidays based upon the relationship of the hours worked per week to forty (40) hours. Full-time employees who work a four
(4) day, ten (10) hour schedule may choose, with supervisory approval, to revert to a standard work week during a week in which a holiday occurs, or choose to supplement
their eight (8) hours of holiday pay with two (2) hours of vacation pay, if the employee has accrued vacation to use.
10.3 Employees required to work on a holiday shall be paid two and one-half (2-1/2) times the
employee’s regular straight-time rate of pay, for a minimum of three (3) hours.
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10.4 If a holiday pursuant to this Section falls on a Saturday, the holiday will be observed on the preceding Friday. If a holiday, pursuant to this Section falls on a Sunday, the holiday
will be observed on the following Monday. If an employee is scheduled for a four day, ten hour workweek the holiday will be observed on the workday closest to the day observed
by the Employer (i.e., if working Monday through Thursday, a Friday observed holiday will be observed on the preceding Thursday. If a Monday observed holiday occurs, it will be
observed on Monday. If working Tuesday through Friday workweek, a Monday observed holiday will be observed on the following Tuesday. A Friday observed holiday will be
observed on Friday).
ARTICLE XI VACATIONS
11.1 Eligibility - Regular employees shall accrue vacation time off with pay as set forth in Section 11.2, based upon the employee's continuous length of service accumulated as of
the most recent anniversary date of his employment. An employee shall not be eligible to take vacation time off until he shall have worked for the Employer for a minimum six (6)
calendar months from his most recent anniversary date of employment.
11.2 Accrual - Vacation time-off shall accrue monthly on the following basis:
LENGTH OF CONTINUOUS SERVICE ANNUALIZED LEAVE First year 96 hours
Second through fourth years 112 hours Fifth through seventh years 128 hours
Eighth and ninth years 144 hours Tenth through fourteenth years 160 hours
Fifteenth through nineteenth years 176 hours Twentieth and subsequent years 200 hours
11.3 Payment upon Termination - Upon termination of employment, employees shall receive all vacation time earned and not yet taken, up to a maximum of two hundred and forty
(240) hours.
11.4 Death Benefit - Upon the death of an employee, the accrued vacation pay, compensatory time and sick leave pay (as applicable) of the deceased employee shall be paid to his
designated beneficiary pursuant to Section 13.3 at the then current hourly rate. However, payment of accrued but unused sick leave to an employee’s designated beneficiary upon
death of an employee will occur only when the death occurs while the employee is at work.
11.5 Carryover - Maximum vacation accrual carried forward at year end will be one and one-
half (1 ½) times the employee’s annual accrual. The City Manager may approve additional days to be carried into the succeeding years provided unique work-related
circumstances existed, which prevented employee’s use of leave. The City Manager may also approve additional days to be carried into the succeeding years for a planned
extended leave. Extended leave may only be permitted one time for each employee and may not be used to accrue additional vacation leave for retirement cash-out. Such
request shall be made in writing to the City Manager prior to December 1st.
11.6 Part-Time Employees - Regular part-time employee’s vacation accrual shall be pro rata, based upon the relationship of the hours worked per week to forty (40) hours.
11.7 Scheduling - Vacations shall be scheduled at such times as the Employer finds most
suitable after considering the wishes of the employees and the requirements of the department. Scheduling conflicts shall be resolved on the basis of seniority.
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 6 10.16.14 version
11.8 Employees shall receive vacation compensation based on their regular scheduled
workday.
ARTICLE XII SICK LEAVE
12.1 Accrual - Employees shall accumulate sick leave with pay at the rate of one (1) day per month of service; provided however, no employee shall be accredited with an
accumulation greater than nine hundred sixty (960) hours. Employees hired after the execution of this Agreement shall receive ninety six (96) hours upon initial hire to be
repaid from the first year's accrual. Leave used but not earned shall be repaid to the Employer upon termination.
12.1.1 Regular part-time employees shall accumulate pro-rata sick leave with pay based upon
the relationship of the hours worked per week to forty (40) hours.
12.2 Usage - Sick leave shall be granted upon application before or within reasonable time after the absence, depending on the circumstance of each case. Each employee shall
use sick leave solely for the purpose of bona fide illness or injury and utilization of sick leave for any other purpose shall be cause for disciplinary action. The Employer may
require that the employee furnish a physician's proof of illness.
12.2.1 Sick leave may be utilized for care of immediate family as described in Article 12.4.1.
12.3 In the event employees are absent for reasons, which are covered by State Industrial Insurance, the Employer shall, at the employee’s request, pay the employee an amount
equal to the difference between the amount paid the employee by the Department of Labor and Industries and the amount the employee would have otherwise been eligible to
receive in sick leave. Such payment(s) to the employee shall be made at such times as the difference is reasonably determinable. A deduction shall be made from the
employee's accumulated sick leave in accordance with the amount paid to the employee by the Employer until such time as the employee's accumulated sick leave is depleted.
12.4 Emergency Leave - In the event of critical illness in the employee's immediate family, the
employee may be granted leave of absence with pay for a minimum three (3) working days.
12.4.1 The term "immediate family" shall be defined as spouse, domestic partner and children of
the employee, step-children, step-parents, and/or grandmother, grandfather, mother, father, mother-in-law, father-in-law, sister, brother, or other relative living in the
employee's household, or to established relationships having attributes of familial ties.
12.4.2 An employee may be excused by his department head to attend funeral services of a deceased City employee without loss of pay.
12.4.3 A regular full-time employee may take up to thirty (32) hours of funeral leave for a death
in the employee’s immediate family. With department director approval, up to forty-eight (48) additional hours of sick leave may be utilized in these situations, for a total absence
of eighty (80) hours (two regular work weeks).
12.5 Donation of Sick Leave – Employees may donate their accrued sick leave to another employee who, because of a personal health condition must take time off from work for
medical treatment or prolonged convalescence. Employees must leave a minimum of one-hundred (100) hours in their sick leave bank at the time of donation.
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12.6 Family Medical Leave - Notwithstanding any provision to the contrary that may be contained elsewhere in this Agreement, employees who have been employed by the
Employer for at least one thousand two hundred fifty (1250) hours (an average of twenty-four (24) hours per week) during the previous fifty-two (52) consecutive weeks shall be
eligible for up to twelve (12) weeks family leave without pay during any twelve (12) month period for any of the following reasons: (1) the birth or placement of a child or adoption or
foster care; or (2) a serious health condition of an employee or an employee's spouse, child or parent. To the extent available, an employee shall use accrued paid leave (e.g.
sick leave, vacation) during family leave to assure that the total scheduled leave of all kinds shall not exceed twelve (12) weeks in a period of fifty-two (52) consecutive weeks,
except that an employee may reserve eighty (80) hours of accrued paid leave benefits during a family leave absence. During a family leave period, the Employer shall continue
the employee's health insurance benefits on the same basis as active employees. The Employer may recapture any premiums paid if the employee fails to return for reasons
other than the serious health conditions of the employee or immediate family member.
12.6.1 Family Medical Leave shall otherwise be administered in accordance with applicable federal and state laws and statutes.
12.7 Court Appearance – An employee who is required to serve on a jury or as a result of
official duties is required to appear before a Court, Legislative Committee, or quasi-judicial body as a witness in response to a subpoena or other directive, shall be
authorized leave with pay. When summoned and serving for jury service the Employer may, at its discretion, request that an employee be excused or delayed from jury duty
when the employee’s absence would adversely affect business needs. The employee is required to report to work at the City following jury selection if not serving as a juror or on
days when court is in recess. The employee must complete a Leave of Absence Request form (signed by the supervisor or his designee) and attach the Jury Summons.
12.8 Military Leave – Military duty shall be granted in accordance with applicable law.
Employees on military duty shall suffer no loss of pay and medical benefits for the initial three (3) months.
12.9 Upon separation from employment, an employee in good standing (i.e. one who has not
been terminated for cause), with a minimum of ten (10) years of continuous service shall be reimbursed at his or her current rate of pay for twenty-five percent (25%) of unused
accrued sick leave up to a maximum of one hundred eighty (180) hours of pay.
ARTICLE XIII HEALTH AND WELFARE INSURANCE BENEFITS
13.1 From January 1, 2012, through December 31, 2012, the Employer shall pay ninety percent (90%) of the premium necessary for each full-time employee and their
dependents (where applicable) and one-hundred percent (100%) of the premium for the spouse of each full-time employee under the Regence Blue Shield Preferred Provider
Plan of Association of Washington Cities Employee Benefits Trust and coverage in accordance with the Trust under:
Dental – Washington Dental Service Plan F, with Plan III Orthodontia
Vision – Vision Service Plan, with ten dollars ($10.00) deductible.
13.1.1 Effective January 1, 2013, the Employer shall pay ninety percent (90%) of the premium necessary for each full-time employee , their spouse and their eligible dependents (where
applicable) under the Regence Blue Shield Preferred Provider Plan of Association of Washington Cities Employee Benefits Trust and coverage in accordance with the Trust
under:
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 8 10.16.14 version
Dental – Washington Dental Service Plan F, with Plan III Orthodontia Vision – Vision Service Plan, with ten dollars ($10.00) deductible.
13.2 All regular part-time employees shall receive monetary credit to be applied toward
insurance premium on a pro-rata basis in proportion to the number of hours worked. The amount received by the employee is allocated according to family status identified above,
i.e. employee, employee + spouse, etc.
13.3 Life Insurance - The Employer shall maintain AWC Employee Benefit Trust Group Basic Life Insurance coverage for each employee in the amount of seventy-five thousand
dollars ($75,000) payable to a beneficiary designated by the employee.
13.4 Long Term Disability - The Employer shall continue the long-term disability program, AWC Employee Benefit Trust: Standard Insurance Long Term Disability (LTD) 60%
Benefit payment level following a 90 day waiting period.
13.5 Employees may choose to opt out of coverage for their spouse and/or dependent(s). Employees with an eligible spouse and/or dependent(s) who elect to opt out of coverage
for their spouse and/or dependent(s) will be reimbursed by the Employer with an amount equal to fifty percent (50%) of the monthly premium saved (50% of 100% of the medical
premium including both the city’s and the employee’s contributions). An employee may opt out of personal coverage if he or she provides proof of valid health insurance from
another source, maintains such coverage and the insurance plan permits. The employee may choose to apply the reimbursement to their deferred compensation plan or Flexible
Spending Account. Reimbursements applied to an employee’s deferred compensation plan shall not be eligible for a City matching contribution. If an employee elects to receive
a cash reimbursement for the monthly premium saved, the Employer will pay an amount equal to thirty-five percent (35%) of the monthly premium saved.
13.5.1 The bargaining unit covered by this Agreement shall have an opportunity to exercise the
option to opt out of coverage set forth above to the full extent that the health insurance policy permits. Employees in this unit will have an opportunity to opt out after employees
in the Office-Clerical unit has had an opportunity to opt out with respect to the first two open positions. This opt out election shall occur during the first week of the “open
enrollment” period as set by the AWC Employee Benefit Trust. Employees shall be notified in advance of the open enrollment period with sufficient notice for decision
making purposes. After election by office clerical employees with regard to the first two available openings, employees in the Public Works unit shall be afforded an opportunity
to elect to opt out with regard to any remaining opt out opportunities. “Opt out opportunities” means the number of employees who may opt out within the minimum
coverage requirements of the AWC Employee Benefits Trust. Employees from both units shall be taken on a seniority basis after the office clerical unit has an opportunity to make
election with respect to the first two opt out opportunities. In the event of conflict between members of the Public Works unit for an open position, seniority within the bargaining
unit shall govern who is allowed to exercise the election to opt out.
13.6 Flexible Spending Account – The Employer shall provide a special program under the provisions of IRS Section 125. Employees may voluntarily elect to participate in the
reimbursement program to pay medical or dependent care expenses with pre-tax dollars.
13.7 Re-Opener – In the event that health insurance premium costs increase ten percent (10%) or greater year-over-year in any year of this Agreement, the City and the Union
agree to meet on the call of the Employer to re-open Article 13. The parties will mutually agree on the date, time and location of the meeting(s).
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 9 10.16.14 version
ARTICLE XIV UNIFORMS, CLOTHING AND TRAINING
14.1 The Employer agrees to provide each maintenance employee with five (5) shirts, five (5) pairs of pants, one (1) jacket, and two (2) sweatshirts yearly. In addition, effective date of
signing, the Employer will provide each public works employee a new, quality pair of work boots. These boots will be replaced as needed but not more frequently than once every
year.
14.2 The Employer shall reimburse employees for the cost of tuition and fees for job related classes/courses not provided by the Employer; provided however,
(1) the employee has received prior written approval from the Department Head;
(2) the maximum annual reimbursement shall be fifteen hundred dollars ($1,500.00) per employee; and
(3) the employee has received a grade of “C” or better, or P in a “pass/fail” system.
14.3 The Employer shall provide to all maintenance employees adequate protective clothing, such as gloves, safety glasses, rain gear, rain boots, etc. at no cost to the employee,
based on Director of Public Works approval.
ARTICLE XV PROBATIONARY PERIOD, LAYOFF, RECALL AND JOB VACANCIES
15.1 Probation Period - A new employee shall be subject to a six (6) month probation period commencing with the most recent date of hire. During the probation period, the employee
shall be considered on trial and subject to discharge at the sole discretion of the Employer. Discharge during the probation period shall not be subject to the grievance
procedure.
15.2 Seniority - An employee’s seniority shall be defined as that period from the employee’s most recent first day of compensated work within the bargaining unit.
15.2.1 An employee’s seniority shall be broken so that no prior period of employment shall be
counted and his seniority shall cease upon:
Justifiable discharge, or Voluntary quit
15.2.2 In layoff, recall and filling permanent job vacancies, the Employer shall give consideration
to an employee’s length of continuous service with the Employer and his ability to perform the duties required in the job. In applying this provision, it is the intent to provide
qualified employees with opportunities for promotion and the Employer with efficient operations.
15.3 Layoff – In case of a layoff, the employee with the shortest length of continuous service
within the work group shall be laid off first. The Employer shall provide an employee with four (4) weeks advance notification prior to layoff.
15.3.1 An employee laid off from the Public Works Supervisor position may “bump” a
maintenance worker, as long as the employee has more years of seniority than the employee being bumped.
15.4 Recall – In case of recall, those employees within the work group laid off last shall be
recalled first. An employee on layoff must keep both the Employer and the Union informed of the address and telephone number where he can be contacted.
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15.5 Job Vacancies – When a permanent job vacancy occurs, present employees shall be given first consideration for filling the vacancy, based on their length of service with the
Employer and ability to perform the duties of the job.
15.5.1 Notice of permanent job vacancies shall be posted on the bulletin board for seven (7) days. Present employees who desire consideration for such opening shall notify the
Employer in writing during the seven (7) day period the notice is posted.
ARTICLE XVI DISCHARGE AND DISCIPLINE
16.1 The Employer shall not discharge nor suspend a permanent employee without just cause, but in respect to discharge or suspension shall give at least one (1) warning letter
of the complaint against such employee to the employee in writing and a copy of the same to the Union, except that no warning letter need be given to an employee before he
is discharged or suspended if the cause of such discharge or suspension is for theft, gross insubordination, drunkenness on duty, and/or issues of parallel magnitude.
Warning letters to be considered as valid, shall be issued within thirty (30) days after the occurrence or knowledge of the occurrence of the violation claimed by the Employer in
such warning letter.
ARTICLE XVII GRIEVANCE PROCEDURE
17.1 Grievance Defined - A grievance is hereby defined as a dispute over the interpretation or application of any of the specific provisions of this Agreement. Grievances shall be
processed in accordance with the procedures set forth below.
17.1.1 Step 1 - The grievant shall, within fifteen (15) working days from the time the complaint arose or should have been reasonably known to exist, orally present the alleged
grievance to the employee’s supervisor. If the grievance is adjusted orally, the disposition shall be reduced to writing and subject to the final approval of the City Manager and the
Union.
17.1.2 Step 2 - If no settlement is reached at Step 1, the grievance shall be reduced to writing, dated and signed by the employee(s) involved and/or the Union, and shall state the
specific factual basis of the grievance, the provision or provisions of the Agreement allegedly violated, and the remedy sought. Such grievance shall be submitted to the City
Manager within fifteen (15) working days of the decision reached by the supervisor. Representative(s) of the Union will be present at any meeting called to consider the
grievance at this Step 2. The City Manager shall send a written answer to the Union within fifteen (15) working days of receipt.
17.1.3 Step 3 - If no settlement is reached at Step 2, the Union in its sole discretion may, within
fifteen (15) working days of the receipt of the Step 2 answer, invoke arbitration by requesting a list of at least seven (7) arbitrators from the Public Employment Relations
Commission. The arbitrator shall be chosen by the parties alternately striking such list. Only grievances which are presented to the Employer in writing during the term of this
Agreement shall be subject to arbitration. The decision of the arbitrator shall be final and binding upon the parties; provided however, no arbitrator shall have the authority to
render a decision or award which modifies, adds to, subtracts from, changes or amends any term or condition of this Agreement.
17.1.4 The cost of services of the arbitrator shall be shared equally by the parties. All other costs
(such as attorney fees, witness time, transcripts, etc.) shall be borne separately by the party incurring the expense.
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17.2 Time Limits – Any grievance not presented to the Employer within the time frames specified above shall be null and void. Time limits described herein may be extended by
mutual agreement of the parties.
ARTICLE XVII SAVINGS CLAUSE
18.1 Should any provision of this Agreement and/or any attachments hereto be held invalid by operation of Law or by any tribunal of competent jurisdiction or if compliance with or
enforcement of any provision should be restrained by such tribunal, the remainder of this Agreement and/or any attachments hereto shall not be affected thereby and the parties
shall enter into immediate collective bargaining negotiations for the purpose of arriving at a mutually satisfactory replacement of such provisions and/or any attachment hereto.
ARTICLE XIX COMPLETE AGREEMENT
19.1 The parties acknowledge that each had the unlimited right and opportunity to make
demands and proposals with respect to any matter deemed a proper subject to collective bargaining. The results of such negotiations are set forth in writing in this Agreement. The
Employer and Union each voluntarily and unqualifiedly agree to waive the right to bargaining over any other subjects for the duration of this Agreement unless mutually
agreed otherwise.
ARTICLE XX PAST PRACTICES
20.1 Any and all verbal agreements previously entered into by the parties hereto are mutually cancelled and suspended by the Agreement. Unless specifically provided herein to the
contrary, past practices shall not be binding on the Employer.
ARTICLE XXI DURATION
21.1 This Agreement shall be effective January 01, 2015 and shall remain in full force and effect through December 31, 2017, unless otherwise provided for herein and shall remain
in effect during the course of negotiations on a new Agreement.
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL
EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters
CITY OF MEDINA, WASHINGTON
By By
Scott A. Sullivan, Secretary-Treasurer Michael Sauerwein, City Manager
Date Date
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 12 10.16.14 version
APPENDIX "A” to the
AGREEMENT by and between
CITY OF MEDINA, WASHINGTON and
PUBLIC PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763
(Representing the Public Works Employees)
January 01, 2015 through December 31, 2017
THIS APPENDIX is supplemental to the AGREEMENT by and between the CITY OF MEDINA, WASHINGTON, hereinafter referred to as the Employer, and PUBLIC, PROFESSIONAL & OFFICE-
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters, hereinafter referred to as the Union.
A.1 Effective January 01, 2015, the monthly rates of pay for the following classification shall
be increased for purposes of internal equity to:
CLASSIFICATION STEP A 00-12m STEP B 13-24m STEP C 25-36m STEP D 37m +
Maintenance Worker 4581 4776 5047 5324
A.2 Effective January 01, 2015, the rates of pay which were in effect as of December 31,
2014, shall be increased by one hundred percent (100%) of the percentage increase in the Seattle-Tacoma-Bremerton Area Consumer Price Index for June 2014 over the same period in 2013 with a minimum of 2.2% and a maximum of 4.5%. The index used shall
be the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) across the board as follows: :
CLASSIFICATION STEP A 00-12m STEP B 13-24m STEP C 25-36m STEP D 37m +
Maintenance Worker 4682 4881 5158 5441
Maintenance Supervisor 5698 6014 6336 6676
A.3 Effective January 01, 2016, the rates of pay which were in effect as of December 31, 2015, shall be increased by one hundred percent (100%) of the percentage increase in
the Seattle-Tacoma-Bremerton Area Consumer Price Index for June 2015 over the same period in 2014 with a minimum of 2.2% and a maximum of 4.5%. The index used shall
be the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) across the board.
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 13 10.16.14 version
A.4 Effective January 01, 2017, the rates of pay which were in effect as of December 31, 2016, shall be increased by one hundred percent (100%) of the percentage increase in
the Seattle-Tacoma-Bremerton Area Consumer Price Index for June 2016 over the same period in 2015 with a minimum of 2.2% and a maximum of 4.5%. The index used shall
be the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) across the board.:
A.5 The rate of pay set forth within Sections A.1, A.2 and A.3 reflect a full-time, forty (40)
hours per week position. The monthly rates of pay for part-time employees shall be pro-rated based on hours worked.
A.6 Longevity Pay – All employees shall receive monthly Longevity Pay in addition to their
monthly rates of pay as follows:
Service Time Percentage of Base Monthly Wage After 4 years 2%
After 8 years 4% After 12 years 6%
A.7 Education Pay – All employees shall receive monthly Education Pay in addition to their
monthly rates of pay for education achievement in approved fields of job-related studies as follows:
College Achievement Monthly Amount
45 Credits $50 AA Degree/ 90 Credits $100
BA/BS Degree $200
A.8 Temporary employees shall be paid at Step A for the Maintenance Worker position. Entitlements commence when a temporary employee becomes eligible for bargaining unit
membership by completing two (2) months (60 calendar days) of full-time work or three hundred-forty-seven (347) hours of part-time work in a calendar year and complies with
the eligibility requirements of any applicable health insurance policy.
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS
LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters
CITY OF MEDINA, WASHINGTON
By By
Scott A. Sullivan, Secretary-Treasurer Donna Hanson, City Manager
Date Date
AGREEMENT 2015 - 2017 CITY OF MEDINA (PUBLIC WORKS) PAGE 14 10.16.14 version
MEMORANDUM OF UNDERSTANDING to the
AGREEMENT by and between
CITY OF MEDINA, WASHINGTON and
PUBLIC, PROFESSIONAL & OFFICE-CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763
(Representing the Public Works Employees)
January 1, 2015 through December 31, 2017
IT IS UNDERSTOOD AND AGREED the parties to this Agreement may meet for the purpose of establishing a Voluntary Employee’s Beneficiary Association Trust (VEBA) for employees in this
bargaining unit, similar to the VEBA established in the Clerical bargaining unit, upon written request from the Union to the Employer. If the Union desires such discussions, it must provide said notice to the Employer prior to January 31 of any given year of the Agreement.
Items of discussion for the purposes of establishing this plan shall include:
• Mandatory payroll deductions.
• Contributions of accrued but unused sick leave upon separation from employment.
• Contributions of accrued sick leave in excess of the sick leave accrual cap.
• Employee contributions.
• Employer contributions.
PUBLIC, PROFESSIONAL & OFFICE-
CLERICAL EMPLOYEES AND DRIVERS LOCAL UNION NO. 763, affiliated with the International Brotherhood of Teamsters
CITY OF MEDINA, WASHINGTON
By By
Scott A. Sullivan, Secretary-Treasurer Michael Sauerwein, City Manager
Date Date
CITY OF MEDINA RESOLUTION NO. 373
A RESOLUTION OF THE CITY OF MEDINA CERTIFYING TO THE GOVERNING AUTHORITY OF KING COUNTY THE
ESTIMATES OF THE AMOUNT TO BE LEVIED ON THE ASSESSED VALUATION OF THE PROPERTY WITHIN THE CITY FOR THE YEAR 2015
WHEREAS, the City Council of the City of Medina attest that the population of
the City is less than ten thousand; and
WHEREAS, the City Council has properly given notice of the public hearing held November 10, 2014 to consider revenue sources for the City’s current expense budget for the 2015 calendar year, pursuant to RCW 84.55.120; and
WHEREAS, the City Council, after hearing, and after duly considering all relevant
evidence and testimony presented, has determined that the City of Medina requires a
regular levy in the amount of $2,623,149, which includes a 1% increase in property tax revenue from the previous year, as well as amounts resulting from the addition of new
construction and improvements to property, and any possible increase in the value of
state-assessed property, and amounts authorized by law as a result of any annexations that have occurred and refunds made, in order to discharge the expected expenses and
obligations of the City and in its best interest;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of
Medina that an increase in the regular property tax levy is hereby authorized for the
2015 levy in the amount of $22,405, which is a percentage increase of .88% from the previous year. This increase is exclusive of additional revenue resulting from the addition
of new construction and improvements to property and any increase in the value of state assessed property, and any additional amounts resulting from any annexations that have occurred and refunds made.
PASSED BY THE CITY COUNCIL OF THE CITY OF MEDINA ON THE 10TH
DAY OF NOVEMBER 2014 AND SIGNED IN AUTHENTICATION OF ITS PASSAGE THE 10TH DAY OF NOVEMBER 2014.
Patrick Boyd, Mayor
Approved as to form: Attest:
Kari Sand, City Attorney Kenyon Disend, PLLC Aimee Kellerman, City Clerk
AGENDA ITEM PH 8.2/ OB 9.2
Ordinance No. 912
CITY OF MEDINA
ORDINANCE NO. 912
AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR THE YEAR 2015, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS
FOR ALL SUCH FUNDS COMBINED AND ADOPTING THE 2015 SALARY SCHEDULE
WHEREAS, State law requires the City to adopt a budget and provides procedures for the filing
of a budget, deliberations, public hearings, and final fixing of the budget, and
WHEREAS, a preliminary proposed budget for 2015 has been prepared and filed with the City
Clerk, and
WHEREAS, the City of Medina City Council held a public hearing on August 11, 2014 to gather
input prior to starting the 2015 budget process, and another public hearing for the preliminary
proposed budget on October 13, 2014 and two more public hearings on November 10, 2014 for the 2015 Property Tax Levy and the final 2015 proposed budget, and deliberated and
considered the preliminary proposed budget, and
WHEREAS, the preliminary proposed final budget does not exceed the lawful limit of taxation
allowed by law to be levied on the property within the City of Medina for the purposes and estimated expenditures set forth necessary to carry on the services and needs of the City of Medina for the calendar year 2015.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION 1. In accordance with the provisions of R.C.W. 35A.33.075, the budget of the City of
Medina, WA, for the year 2015, is approved on the 10th day of November, 2014 after the notice
of hearings and after the preliminary budget having been filed with the City Clerk as required by law.
SECTION 2. Estimated resources for each separate fund of the City of Medina, and aggregate
expenditures for all such funds for the year 2015 are set forth in a summary form below, and are
hereby appropriated for expenditure at the fund level during the year 2015 as set forth in the 2015 Budget.
Ordinance No. 912
General Street Tree Capital Capital Total
Fund Fund Fund Projects Fund Reserve All Funds
Beginning Fund Balance $3,164,487 $ 88,835 $ 127,556 $ 805,697 $1,880,824 $6,067,399
Revenues $5,412,228 $ 60,095 $ 0 $ 886,799 $ 2,200 $6,361,322
Transfers In $ 0 $ 250,000 $ 0 $ 0 $ 0 $ 250,000
Total Resources $5,412,228 $ 310,095 $ 0 $ 886,799 $ 0 $6,611,322
Expenditures $5,509,895 $ 346,490 $ 50,000 $ 754,899 $ 0 $6,661,284
Transfers Out $ 0 $ 0 $ 250,000 $ 0 $ 250,000
Total Uses $5,509,895 $ 346,490 $ 50,000 $ 1,004,899 $ 0 $6,911,284
Ending Fund Balance $3,066,820 $ 52,440 $ 77,556 $ 687,597 $1,883,024 $5,767,437
SECTION 3. The 2015 Salary Schedule for authorized positions is attached as Attachment A and hereby adopted.
SECTION 4. The City Clerk is directed to transmit a certified copy of the budget hereby adopted
by reference to the Office of the Auditor of the State of Washington, Division of Municipal
Corporation, and the Association of Washington Cities.
THIS ORDINANCE SHALL TAKE EFFECT AND BE IN FORCE ON AND AFTER THE 1ST DAY OF JANUARY 2015.
PASSED BY THE MEDINA CITY COUNCIL ON THE 10TH DAY OF NOVEMBER 2014.
Patrick Boyd, Mayor
Approved as to form: Attest:
Kari Sand, City Attorney
Kenyon Disend, PLLC
Aimee Kellerman, City Clerk
Ordinance No. 912
SUMMARY OF ORDINANCE NO. 912 of the City of Medina, Washington
On November 10, 2014 the City Council of the City of Medina, Washington, approved Ordinance No. 912, the main points of which are summarized by its title as follows:
AN ORDINANCE ADOPTING A BUDGET FOR THE CITY OF MEDINA, WASHINGTON, FOR
THE YEAR 2015, AND SETTING FORTH IN SUMMARY FORM THE TOTALS OF ESTIMATED REVENUES AND EXPENDITURES FOR EACH SEPARATE FUND AND THE AGGREGATE TOTALS
FOR ALL SUCH FUNDS COMBINED AND ADOPTING THE 2015 SALARY SCHEDULE.
The full text of this ordinance will be mailed upon request.
APPROVED by the City Council at their regular meeting of November 10, 2014
Aimee Kellerman, City Clerk
AGENDA ITEM 8.2 / 9.2
City of Medina
Ordinance Number 912
Attachment A
2015 Salary Schedule The 2015 salary ranges for city employees shall be as follows:
Exempt Employees:
FTE Minimum Midpoint Maximum
Building Official 1 $6,653 $ 7,487 $ 8,318
City Clerk 1 $6,325 $ 7,115 $ 7,906
City Manager 1 $9,678 $10,887 $ 12,097
Dir of Development Services 1 $7,667 $ 8,625 $ 9,584
Dir of Public Works 1 $7,667 $ 8,625 $ 9,584
Finance Director 1 $7,667 $ 8,625 $ 9,584
Police Chief 1 $8,587 $ 9,660 $ 10,733
Police Lieutenant 1 $7,603 $ 8,553 $ 9,504
Collective Bargaining Agreement between City of Medina and City of Medina Patrol Officers:
FTE Step A Step B Step C Step D
Patrol Officer A 1 $5,515 $5,840 $6,164 $6,490
Patrol Officer B $5,580 $5,905 $6,229 $6,555
Patrol Officer C 1 $5,710 $6,035 $6,360 $6,684
Patrol Officer D 4 $5,840 $6,164 $6,490 $6,814
Police Sergeant A 1 $6,499 $6,854 $7,214 $7,584
Police Sergeant B $6,629 $6,982 $7,343 $7,714
Public, Professional, and Office-Clerical Employees and Drivers Union, Local 763
(Representing Public Works Employees):
FTE Step A Step B Step C Step D
Maintenance Worker 3 $4,682 $4,881 $5,158 $5,441
Maintenance Supervisor 1 $5,698 $6,014 $6,336 $6,676
Public, Professional, and Office-Clerical Employees and Drivers Union, Local 763
(Representing Office-Clerical Employees):
FTE Step A Step B Step C Step D
Admin. Assistant-Deputy Clerk 1 $ 4,682 $ 4,881 $ 5,158 $ 5,441
Development Svcs Coordinator 1 $ 4,778 $ 4,922 $ 5,182 $ 5,455
Information Systems Coordinator 1 $ 4,682 $ 4,881 $ 5,158 $ 5,441
Police Administrative Specialist 1 $ 4,682 $ 4,881 $ 5,158 $ 5,441
Police Records Manager 1 $ 4,679 $ 4,954 $ 5,229 $ 5,512
MEMORANDUM
Date: November 5, 2014 TG: 09077.00 Task 12
To: Joe Willis, City of Medina
From: Jon Pascal, PE, PTOE, Transpo Group
Jesse Birchman, PE, PTOE, Transpo Group
Subject: 84th Avenue NE Traffic Study
This memorandum summarizes our review of existing operating conditions along the 84th Avenue NE corridor. The following sections summarize past studies in the project vicinity, existing corridor
conditions with the recent completion of the roundabout at the SR 520 interchange.
Past Studies
Over the past four years, Transpo Group has conducted previous evaluations of the 84th
Avenue NE corridor and SR 520 interchange on behalf of both the City of Medina1 and Town of Hunts Point.2 The past studies included the following items:
• A technical review of anticipated conditions at the SR 520 / 84th Avenue NE interchange roundabout with completion of the new SR 520 floating bridge;
• A review of potential SR 520 / 84th Avenue NE interchange configurations;
• Consideration of maintaining access to Hunts Point and properties along Points Drive NE during construction and after completion of the SR 520 corridor improvements;
• Consideration of different freeway on-ramp metering rates; and
• Consideration of the likelihood of a freeway incident resulting in freeway congestion extending into the 84th Avenue NE interchange roundabout.
In general, the past studies noted that the estimated 2030 average weekday PM peak hour
conditions are not anticipated to regularly result in back-ups and congestion extending into the 84th Avenue NE interchange roundabout. The eventual completion of the SR 520 corridor
improvements, including a new bridge and 6-lane freeway facility, and continued implementation of tolling are anticipated to address the chronic back-ups and congestion along the freeway.
However, the previous studies did note that there are likely infrequent situations that could still
result in vehicle queue spillbacks and blockages along 84th Avenue NE and NE 28th Street (Points Drive NE) during the weekday PM peak period. These situations included:
• Unusually high travel demand along SR 520 due to special events or other circumstances;
• A collision or some other incident along SR 520 that blocks traffic for longer than 10 minutes;
• An incident on another major highway corridor that causes shifts in traffic to SR 520, such as a collision along I-90; and
• If ramp metering rates are longer than 6 seconds per general purpose vehicle at the 84th
Avenue NE interchange.
The previous findings are still relevant today, and were relied upon in completing this study.
1 J. Pascal – Transpo Group to J. Willis – City of Medina, August 29, 2011, Memorandum – SR 520 84th Avenue
Interchange Ramp Metering Analysis.
2 To Town of Hunts Point, August 30, 2011, Memorandum – SR 520 84th Avenue NE/Point Drive NE Interchange Roundabout Simulation.
J. Pascal & D. McKinney Jr. to Mayor F. McConkey, August 29, 2012, Letter – Local Traffic Circulation and Access Review.
D. McKinney Jr. to Mayor F. McConkey, October 1, 2013, Letter – 84th Avenue NE / SR 520 Roundabout Operations.
In addition to the past findings, recommendations were made to install “Do Not Block” type signs
and pavement markings within the roundabout to ensure that local access from the roundabout could be maintained even under congested conditions, and to pre-install conduit/wiring to
accommodate any future signalization of the roundabout approaches if such blockage situations become more regular.
Existing Conditions
The following sections describe the existing conditions along the 84th Avenue NE corridor including a description of the existing channelization along the corridor, and a summary of
observed field conditions following the recent opening of the roundabout. It is acknowledged that the existing conditions assessment was prepared while the SR 520 Eastside Transit and HOV
Project was still under construction, however the 84th Avenue NE interchange improvements were largely completed.
Existing Channelization
The existing pavement along 84th Avenue NE between NE 24th Street and NE 28th Street varies
in width from approximately 43 feet to 44 feet between the rolled asphalt curb on each side of the roadway. The roadway is generally comprised of two southbound lanes and two northbound lanes
with no designated bike lanes or bus pull-out lanes.3 The existing channelization and lane widths are illustrated in Figure 1. A plan view illustration of the corridor at NE 26th Street (Medina Circle)
is provided in Figure 2. Sidewalks and/or a separated pedestrian pathway are provided on both sides of 84th Avenue NE.
Figure 1: Existing 84th Avenue NE Roadway Cross-Section (Between NE 24th Street and NE 28th Street)
Figure 2: Existing 84th Avenue NE Channelization at NE 26th Street (Medina Circle)
A couple of other key features to note regarding the 84th Avenue NE corridor include:
• Various separated turn lanes are provided at each of the intersections along the corridor;
• The right-turn lane from the eastbound SR 520 off-ramp is free flowing at the NE 28th Street intersection (yield controlled, does not stop); and
• Bike lanes are provided along both sides of 84th Avenue NE south of NE 24th Street.
3 King County Metro buses stop in the rightmost travel lane along 84th Avenue NE to load bus passengers.
Observed Conditions
Observations along 84th Avenue NE were conducted during the AM and PM peak commute periods on Thursday, September 18, 2014. Traffic volumes were collected in September 2014
after the opening of the roundabout at the 84th Avenue NE interchange with SR 520 and are summarized in Figure 3. Detailed traffic count data are provided in Attachment A.
During the AM peak period the SR 520 westbound ramp was not metered and no significant
vehicle back-ups or queuing were observed within the area. In contrast, during the PM peak period the SR 520 westbound ramp was metered and vehicle back-ups were observed to extend from the
ramp meter into and through the 84th Avenue NE interchange roundabout, and along 84th Avenue NE and NE 28th Street (Points Drive NE). During the same time period, westbound
SR 520 traffic was congested (stop and go traffic) also resulting in vehicles extending into the on-ramp and reducing the overall effectiveness of the ramp meter. It was observed that the ramp
metering rate averaged about 5-seconds per vehicle, but this was also during a time period where WSDOT was still fine-tuning ramp metering rates. The previous analysis conducted in 2011
indicated the ramp metering rates should be set at 6 seconds or less to avoid vehicle back-ups through the interchange, which our field observations appeared to confirm.
The vehicle spillbacks due to both the ramp meter and congestion along SR 520 blocked the
roundabout approaches, forming long vehicle queues on each leg of the roundabout, with northbound 84th Avenue NE experiencing the longest vehicle queues. Figure 4 illustrates the
observed PM peak hour vehicle queue lengths.
Observed PM peak period vehicle queues for the inside SR 520-bound general purpose lane extended from the roundabout stop bar approximately 2,750 feet along 84th Avenue NE to the
vicinity of NE 20th Street. Along NE 28th Street, vehicle queues in the inside SR 520-bound general purpose lane extended approximately 850 feet from the roundabout stop bar to the vicinity
of 86th Avenue NE. The local access/HOV lanes on 84th Avenue NE and NE 28th Street approaching the roundabout were observed to move more freely during the PM peak period with
only occasional blockages by drivers merging into the general purpose lane at the last minute.
No notable congestion or vehicle queueing issues were observed in the southbound direction on 84th Avenue NE during either the morning or afternoon peak periods.
Figure 3: Existing (2014) Weekday Peak Hour Traffic Volumes
Figure 4: Observed (2014) Weekday PM Peak Hour Vehicle Queues
Traffic Operations Review
Traffic operations performance measures at the corridor intersections were evaluated considering
both existing and future traffic volumes. Channelization along 84th Avenue NE under existing traffic volume conditions was evaluated using standard industry practices4 while future conditions
were evaluated with the WSDOT traffic simulation model used in previous evaluations for Medina and Hunts Point. A summary of the operations performance measures considering existing and
forecast conditions are provided in Table 1 and Table 2. Note that the LOS results summarized in Table 1 do not reflect congestion from adjacent locations due to limitations in the analysis
methodology.
Table 1. Intersection LOS Comparison (2014 Existing Peak Hour Volumes)
Existing
Intersection LOS1 Delay2 WM3
AM Peak Hour
84th Ave NE/SR 520 Interchange A 8 SB
84th Ave NE/NE 26th St B 13 EB
84th Ave NE/NE 24th St B 15 -
84th Ave NE/NE 12th St B 15 WB
PM Peak Hour
84th Ave NE/SR 520 Interchange A 7 SB
84th Ave NE/NE 26th St B 12 EB
84th Ave NE/NE 24th St B 13 -
84th Ave NE/NE 12th St B 14 WB
1. Level of service, based on 2010 Highway Capacity Manual methodology. 2. Average delay in seconds per vehicle. 3. Worst movement reported for unsignalized intersections.
4 Highway Capacity Manual for signalized and stop-controlled intersections, and Sidra roundabout methodology for roundabout operations
The results of the operations analysis confirmed that congestion within the study area is not a result of constraints within the local roadway network such as the existing channelization along
84th Avenue NE. Calculated LOS shows generally good operations, although the existing calculations do not account for impacts from adjacent back-ups, such SR 520 mainline congestion
or ramp metering. Under future simulated conditions when the SR 520 mainline is free-flowing, the intersections are estimated to operate similarly under either alternative.
Table 2. WSDOT 2030 Weekday PM Peak Hour Simulation Performance Measures Comparison
Existing
Intersection LOS1 Delay Longest Queue2
84th Ave NE/SR 520 Interchange A 3 100 ft – NB 84th
84th Ave NE/NE 26th St A 3 50 ft – EB
84th Ave NE/NE 24th St A 6 150 ft – SB Left-turn
1. Reported LOS based on Highway Capacity Manual delay thresholds and delays from the simulation. 2. The longest queue length for a given movement is reported and corresponds to the average 95th-percentile queue length across ten replicate simulation runs.
Operations Review
The WSDOT has previously indicated, and their traffic simulation model confirms, that with
completion of all the SR 520 corridor improvements and continued tolling, mainline SR 520 congestion is not anticipated to cause back-ups into the 84th Avenue NE roundabout during the weekday PM commute peak hour.
Traffic volumes for movements to/from NE 26th Street were observed to be approximately 5 vehicles or less during peak conditions.
Summary
• The existing operational issues identified along the 84th Avenue NE corridor are the same as those identified in previous evaluations; back-ups along the corridor are related to
SR 520 mainline congestion and are not due to any constraint along the corridor. With completion of the SR 520 corridor improvements and continued tolling, congestion along
84th Avenue NE is not anticipated to occur regularly.
• Ramp metering rates were observed at 5-seconds per vehicle. The previous analysis conducted in 2011 indicated the ramp metering rates should be set at 6 seconds or less to
avoid vehicle back-ups through the interchange and along the 84th Avenue NE and NE 28th Street corridors. Depending on SR 520 congestion, ramp metering rates should be
between 4 and 6 seconds to avoid local impacts.
JANUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(i)Sand Done
Presentation Election of Mayor and Deputy Mayor Done
Consent Agenda Approval of 12/9 Minutes Approved
Consent Agenda Approval of December, 2013 Check Register Approved
Consent Agenda
Approval of Evergreen Point Road Sidewalk
Improvement and 80th Avenue Overlay Willis Approved
Public Hearing None
Other Business Presentation on SR-520 Projects
Grumbach/
Tharp, Fred - WSDOT Done
Other Business Appointment of Committees Mayor To be continued
Other Business
City Council Calendar & Discussion of 2014
Study Session Schedule Sauerwein Done
Study Session Discussion Shoreline Master Program Update Grumbach Done
JANUARY 27 City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion CANCELLED
FEBRUARY 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(c) Lease Sand Done.
Presentation King County Council Member Jane Hague Done.
Presentation
Mike Painter, WA Association of Sheriffs and
Police Chiefs Sauerwein Reschuled to March
Consent Agenda Approval of 1/13 S&R Minutes Approved.
Consent Agenda
Approval of December, 2013 and January,
2014 Check Register Approved.
Consent Agenda
Approval of 2014 Planning Commission and
Work Program Grumbach Approved.
Consent Agenda
Approval of 2014 Park Board and Work
Program Willis Approved.
Consent Agenda Appointment of David Lee to ETP Sauerwein Approved.
Other Business Boardinghouse Discussion Grumbach Done.
Other Business Ecology SMP Conditions Grumbach Done.
Other Business City Council Calendar Done.
FEBRUARY 24, City Council Study Session, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110 (1)(c) Lease Sand Done.
Discussion
Mike Painter, WA Association of Sheriffs and
Police Chiefs Sauerwein Done.
MEDINA CITY COUNCIL
2014 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
AGENDA ITEM 9.4
Discussion Quarterly Newsletter Discussion Sauerwein Done.
Training Public Records Disclosure Training Ramsey Ramerman Done.
MARCH 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(g) Employment Sand Done.
Presentation Small Cell Bill in Legislature Bacha Done.
Presentation ARCH Presentation Sauerwein Done.
Presentation WSDOT 520 Sauerwein Done.
Consent Agenda Receipt of January 21 PB Minutes Done.
Consent Agenda Receipt of January 28 PC Minutes Done.
Consent Agenda Receipt of CSC 2013 Annual Report Done.
Consent Agenda Approval of 2/10/14 S&R Minutes Approved.
Consent Agenda Approval of February, 2014 Check Register Approved.
Consent Agenda Resolution Approving ARCH Sauerwein Approved.
Consent Agenda
Receive PC Comprehensive Zoning Map
Update Recommendation Grumbach
Consent Agenda SCORE Contract Yourkoski Approved.
Other Business Boardinghouse Discussion Grumbach Done.
Other Business City Council Calendar Done.
March 22, City Council Retreat, TBD
Item Type Topic Presenter Council Action
Discussion Council Goals and Priorities John Howell Done.
March 24, City Council Study Session, 5:30 PM
Item Type Topic Presenter Council Action
Other Business
Tour of Proposed Evergreen Point Road
Sidewalk Project Sauerwein Done.
Discussion
Emergency Preparedness Presentation (30
min)Kris Finnigan Done.
APRIL 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140(4) Labor Relations Sauerwein Done.
Consent Agenda March, 2014 Check Register Adams Done.
Consent Agenda SMP Ordinance Grumbach Approved.
Consent Agenda Confirm Penny Martin to Park Board Kellerman Approved.
Consent Agenda Confirm Jeanne Carlson to PC Kellerman Approved.
Consent Agenda
Resolution Adopting the City Council 2014
Retreat Major Action Item Sauerwein Not Adopted.
Consent Agenda
Change Order #1 Maintenance Building
Addition Sauerwein Approved.
Public Hearing Comprehensive Zoning Map Grumbach Continued to May 12
Other Business Call for Bids 2014 Street Projects Willis Done.
Other Business Tree Code Grumbach Done.
Other Business City Council Calendar Sauerwein Done.
APRIL 28, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Discussion Comp Plan - TENTATIVE Grumbach
AGENDA ITEM 9.4
MAY 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140 (4) Labor Relations Sand Done.
Executive Session RCW 42.30.110 (b) Property Acquisition Sand Done.
Presentation Tree Code - Tina Cohen City Arborist Grumbach Done.
Consent Agenda 03/17/14 PB Meeting Minutes Done.
Consent Agenda 03/25/14 PC Meeting Minutes Done.
Consent Agenda 04/14/14 CC Meeting Minutes Approved.
Consent Agenda April Check Register Adams Approved.
Consent Agenda Appoint Collette McMullen to PB Kellerman Approved.
Consent Agenda Employee Wellness Program Resolution Sauerwein Approved.
Public Hearing Medina Tree Code Grumbach
Public Hearing R-30 Maximum Impervious Surface Grumbach Approved.
Other Business Draft six-year CIP Willis Done.
Other Business City Council Calendar Done.
May 27, City Council Study Session, TBD (CANCELLED )
Item Type Topic Presenter Council Action
Discussion
JUNE 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 04/21/14 PB Minutes
Consent Agenda 04/14/2014 S & R Meeting Minutes
Consent Agenda May Check Register Adams
Consent Agenda LGIP Resolution Adams
Consent Agenda Award of 2014 Street Projects Willis
Public Hearing 2015-2020 Six-Year CIP/TIP Willis
Other Business Tree Code Grumbach
Other Business Marijuana Ordinance Discussion Grumbach
Other Business Comp Plan Discussion and Schedule PH Grumbach
Other Business City Council Calendar
JUNE 23, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion Tour of Fairweather Park Cell Tower Site Sauerwein/Grumbach
Discussion WSDOT Presentation Overlook Park
Discussion Fairweather Park Cell Tower Lease Sauerwein/Grumbach
Discussion Tree Code Committee Update Morcos/Pryde/Lee
JULY 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda 05/19/2014 Approved PB Minutes
Consent Agenda 05/27/2014 Approved PC Minutes
Consent Agenda June Check Register Adams
Consent Agenda Adopt 2015-2020 Six-Year CIP/TIP Willis
Consent Agenda
Points Cities Interlocal Agreement -
Channelization and re-striping Sauerwein
Consent Agenda ARCH Trust Fund Application Sauerwein
Consent Agenda The Connections Group Contract Sauerwein
Consent Agenda PC Appointment Confirmation - Reeves Kellerman
Consent Agenda PC Appointment Confirmation - Garone Kellerman
Public Hearing None
AGENDA ITEM 9.4
Other Business Marijuana Ordinance - Continued from 6/9 Grumbach
Other Business Special Events Permits Ordinance Sauerwein
Other Business City Council Calendar
JULY 28, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion City Government Finance 101 Adams
Discussion Evergreen Point Road/Walkable Medina Luis
AUGUST 11, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.110 (i) Potential Litigation
RCW 42.30.140 (4) Labor Relations Sand
Consent Agenda 06/16/2014 Approved PB Minutes
Consent Agenda
06/09/2014 S & R Meeting Minutes;
06/23/2014 Special Meeting Minutes;
07/14/2014 Regular Meeting Minutes;
07/28/2014 Special Meeting Minutes
Consent Agenda July 2014, Check Register
Public Hearing Early Public Input 2015 Budget Adams
Other Business Points Cities Interlocal Agreement Sauerwein
Other Business Phase 2 Tree Code Discussion Grumbach
Other Business City Council Calendar
August 25, City Council Study Session CANCELLED
Item Type Topic Presenter Council Action
SEPTEMBER 8, City Council Regular Meeting 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.110 (i) Potential Litigation
RCW 42.30.140 (4) Labor Relations Sand
Presentation Swearing in of New Police Chief
Consent Agenda National Recovery Month Proclamation
Consent Agenda 08/11/2014 S & R Meeting Minutes
Consent Agenda 07/21/2014 PB Approved Minutes
Consent Agenda 06/24/2014 PC Approved Minutes
Consent Agenda August 2014, Check Register
Consent Agenda Marijuana Ordinance Grumbach
Consent Agenda BHC Consultants Contract Grumbach
Consent Agenda Civil Service Commission Appointments Kellerman
Public Hearing Draft 2015 Preliminary Budget Adams
Other Business Phase 2 Tree Code Grumbach
Other Business City Council Calendar
SEPTEMBER 18, Open House / Town Hall 5:30 pm
Item Type Topic Presenter Council Action
Discussion Tree Code Grumbach
SEPTEMBER 22, Joint City Council and Planning Commission Study Session 6:30 pm
Item Type Topic Presenter Council Action
Discussion Phase 2 Tree Code Grumbach
SEPTEMBER 29, City Council Study Session, 6:30 pm
AGENDA ITEM 9.4
Item Type Topic Presenter Council Action
Discussion 2015 Operating Budget Adams
OCTOBER 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.140 (4) Labor Relations and
RCW 42.30.110 (b) Real Estate
Consent Agenda 04/28/2014 CSC Meeting Minutes
Consent Agenda 09/08/2014 S&R Meeting Minutes
Consent Agenda September 2014, Check Register
Consent Agenda Hazard Mitigation Plan Finnigan
Consent Agenda Watershed Company Contract Grumbach
Public Hearing Draft 2015 Preliminary Budget Adams
Public Hearing Utility Tax
Public Hearing Marijuana Ordinance Grumbach
Other Business iCompass Electronic Agena Rollout Kellerman
Other Business City Council Calendar
October 27, City Council Study Session 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.110(1)(g) Employment Sauerwein
Executive Session RCW 42.30.110 (1)(i) Potential Litigation Sand
Discussion Airport Noise Consultant Update Alyson Jackson
Discussion Marine Patrol Annual Report Sgt. Kevin Haistings
Discussion Overlake Dr. East Bridge Railing Replacement Willis
NOVEMBER 1, (Saturday) City Council Half Day Retreat 8:00 a.m. to 12:00 Noon
Item Type Topic Presenter Council Action
Discussion Follow-up from Spring Retreat John Howell
NOVEMBER 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140 (4) Labor Relations
Presentations WSDOT - 520 Project Presentation Julie Meredith
Presentations State Representative Ross Hunter
Presentations State Representative Cyrus Habib
Consent Agenda 10/13 & 10/27 Meeting Minutes
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda October Check Register
Consent Agenda Acceptance 2014 Street Projects
Consent Agenda Boardinghouse to Schedule a Public Hearing Grumbach
Consent Agenda Teamsters Bargaining Units Contracts Sauerwein
Public Hearing Property Tax Levy Adams
Other Business
Adoption of 2015 Annual Budget, Ordinance
and Salary Schedule Adams
Other Business 84th Street NE Traffic Study Willis
Other Business City Council Calendar
November 24, City Council Study Session - CANCELLED
Item Type Topic Presenter Council Action
AGENDA ITEM 9.4
DECEMBER 8 City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.110(1)(g) City Manager Annual
Evaluation
Consent Agenda 09/18/14 Approved PC Minutes
Consent Agenda
11/1/14 Council Retreat Minutes
11/10/14 S&R Meeting Minutes
Consent Agenda November Check Register
Consent Agenda Fee Schedule Grumbach
Public Hearing Boardinghouse Ordinance Grumbach
Other Business 2014 Budget Amendment - City Shop Willis
Other Business Kirkland IT Business Sauerwein
Other Business
Medina Heights 101 - View and Sunlight
Ordinances Grumbach
Other Business City Council Calendar
AGENDA ITEM 9.4
JANUARY 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation Medina Police Department Burns
Consent Agenda Kirkland IT Interlocal Agreement Sauerwein
Consent Agenda
JANUARY 26 City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion
FEBRUARY 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
Presentation
Consent Agenda
Consent Agenda
Other Business
Other Business
Other Business
FEBRUARY 23, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Executive Session
Discussion Building Department Processes Grumbach
Discussion
MARCH 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
Presentation
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Other Business
Other Business
March 23, City Council Study Session, TBD
MEDINA CITY COUNCIL
2015 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
AGENDA ITEM 9.4
Item Type Topic Presenter Council Action
APRIL 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Consent Agenda
Consent Agenda
Consent Agenda
Other Business
Other Business
Other Business
APRIL 27, City Council Study Session, TBD
Item Type Topic Presenter Council Action
MAY 11, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Executive Session
Presentation
Consent Agenda
Consent Agenda
Other Business
Other Business
May 26, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion
JUNE 8, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Other Business
Other Business
Other Business
Other Business
JUNE 22, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion
Discussion
Discussion
Discussion
AGENDA ITEM 9.4
JULY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Other Business
Other Business
Other Business
JULY 27, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion
Discussion
AUGUST 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Other Business
Other Business
Other Business
August 24, City Council Study Session, TBD
Item Type Topic Presenter Council Action
SEPTEMBER 14, City Council Regular Meeting 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Other Business
Other Business
SEPTEMBER 28, City Council Study Session, TBD
Item Type Topic Presenter Council Action
Discussion
OCTOBER 12, City Council Regular Meeting, 6:30 pm
AGENDA ITEM 9.4
Item Type Topic Presenter Council Action
Executive Session
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Public Hearing
Public Hearing
Other Business
Other Business
October 26, City Council Study Session 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Executive Session
Discussion
Discussion
Discussion
NOVEMBER 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentations
Presentations
Consent Agenda
Consent Agenda
Public Hearing
Other Business
Other Business
November 23, City Council Study Session - TBD
Item Type Topic Presenter Council Action
DECEMBER 7 City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Consent Agenda
Consent Agenda
Public Hearing
Other Business
Other Business
AGENDA ITEM 9.4