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03-10-2014 - Agenda Packet
MEDINA CITY COUNCIL MEETING Monday, March 10, 2014 5:30 PM — EXECUTIVE SESSION 6:30 PM — REGULAR MEETING AGENDA Patrick Boyd, Council Member Jay Decker, Council Member David Lee, Council Member Michael Luis, Council Member John Maffei, Council Member Alex Morcos, Council Member Curt Pryde, Council Member of M MEDINA, WA.SHINGTON MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING AGENDA Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina MONDAY, MARCH 10, 2014 6:30 PM MAYOR CITY MANAGER MICHAEL LUIS MICHAEL SAUERWEIN DEPUTY MAYOR CITY ATTORNEY DAVID LEE KART SAND COUNCIL MEMBERS CITY CLERK PATRICK BOYD AIMEE KELLERMAN JAY DECKER JOHN MAFFEI ALEX MORCOS CURT PRYDE AGENDA EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL I Council Members Boyd, Decker, Lee, Luis, Maffei, Morcos, and Pryde EXECUTIVE SESSION RCW 42.30.110 (1)(g): To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. ADJOURNMENT Council will adjourn the Executive Session to the Regular meeting in the Council Chambers. 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Council Members Boyd, Decker, Lee, Luis, Maffei, Morcos, and Pryde. 2. PLEDGE OF ALLEGIANCE MayorThe .• the Pledge. 3. APPROVAL OF MEETING AGENDA PRESENTATIONS 4.1 Presentation by Chris Bacha, Attorney with Kenyon Disend regarding Small Cell Tower Bill in the Legislature. 4.2 Presentation by Arthur Sullivan, Program Manager for A Regional Coalition for Housing (ARCH) regarding the ARCH Work Program and Budget. 4.3 Presentation by Washington State Department of Transportation (WSDOT) regarding the SR 520. COMMENT5. PUBLIC Citizens wishing to address the Council for any matter on the Consent Calendar or not on the agenda may do so at this time. For items on the agenda, speakers will be called up to the podium by the Mayor at the point on the agenda when the item will be heard. Speakers are encouraged to keep comments to three minutes or less. Those who have service requests or complaints are encouraged to first bring such matters to the City Manager for prompt attention and resolution. Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone's time, Council Members will not be able to engage in dialogue with individual members of the audience. 6.1 Mayor and Council Member Reports. 6.2 Commissions, Boards, and Advisory Committee Reports. 7. CITY MANAGER'S REPORT7.1 Department Directors: Police, Development Services, Finance, and Public Works. 7.2 City Manager 8. CONSENT AGENDA ITEMS These items will be acted upon as a whole unless called upon by a Council Member, 8.1 Subiect: Meeting Minutes of: a) January 21, 2014 Park Board Meeting; and b) January 28, 2014 Planning Commission Meeting. Recommendation: Receive and file. Staff Contact: Kristin McKenna, Deputy City Clerk 8.2 Subiect: 2013 Civil Service Commission Annual Report Recommendation: Receive and file. Staff Contact: Kristin McKenna, Deputy City Clerk 8.3 Subiect: Meeting Minutes of: a) February 10, 2014 Special and Regular Meeting Minutes; and b) February 24, 2014 Special Meeting. Recommendation: Approve. Staff Contact: Aimee Kellerman, City Clerk 8.4 Subiect: February, 2014 Check Register Recommendation: Approve. Staff Contact: Nancy Adams, Finance Director 8.5 Subiect: Approve ARCH 2O14 Budget and Work Plan Recommendation: Approve. Result of Recommended Action: Action will approve ARCH's Budget and Work Plan for 2014 in which the City of Medina allocates funds in the General Fund for Affordable Housing and these funds are used to cover Medina's portion of ARCH's administrative budget, and awards funds to individual affordable housing projects. Staff Contact: Michael Sauerwein, City Manager 8.6 Subiect: Resolution Approving ARCH 2O14 Trust Fund Recommendations and Authorizing the ARCH Administering Agency to Execute Related Funding Documents Recommendation: Adopt Resolution No. 368. Result of Recommended Action: Adoption of this resolution will approve funding in an amount not to exceed $10,496 from Medina's portion of ARCH's administrative budget for affordable housing into three specific projects: Friends of Youth Extended Foster Care, Habitat Sammamish Cottage Demonstration Project, and Providence/SRI Redmond Senior Apartments. Adoption of this resolution will also authorize the ARCH administering agency to execute related funding documents. Staff Contact: Michael Sauerwein, City Manager 8.7 Subject: Receipt of Planning Commission Recommendation on Area -wide Zoning Map Amendments and Schedule a Public Hearing Recommendation: Approve. Result of Recommended Action: Authorize staff to prepare an ordinance and schedule a public hearing on proposed changes to the Official Medina Zoning Map. Staff Contact: Robert Grumbach, Development Services Director 8.8 Subject: South Correctional Entity (SCORE) Contract Recommendation: Approve. Result of Recommended Action: Approval of contract would allow the City Manager to enter into a contract agreement with SCORE for jail services. Staff Contact: Dan Yourkoski, Acting Chief of Police 9. PUBLIC HEARING ITEMS 9.1 None. OTHER10. 10.1 Subiect: Boardinghouse Discussion — Possible Code Amendments Recommendation: Provide direction on how to proceed. Result of Recommended Action: City Council will discuss and either: 1) send possible code amendments to the Planning Commission for review and recommendation, 2) table the possible code amendments, or 3) schedule additional discussion on possible code amendments. Staff Contact: Robert Grumbach, Development Services Director 10.1 Sub ect: City Council Calendar Recommendation: Discussion item only, no action needed. Result of Recommended Action: Council and staff review upcoming meetings and make necessary adjustments as needed. Staff Contact: Michael Sauerwein, City Manager 11. PUBLIC COMMENT Comment period limited to ten minutes. Speaker comments limited to one minute per person. 12. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS 13. ADJOURNMENT ADDITIONAL INFORMATION Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall. The agenda items are accessible on the City's website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting. UPCOMING MEETINGS Saturday, March 22, 2014 City Council Retreat (8:30 AM) Overlake Golf Course and Country Club Monday, March 24, 2014 City Council Study Session (5.30 PM) — Convene at Green Store Tour of Proposed Evergreen Point Road Sidewalk Project. Emergency preparedness Presentation. Thursday and Friday, March 27 and 28, 2014 Police Chief Interviews (TBD) Monday,Aril 14, 2014 Citv Council Regular Meeting 6: 30 PM Monday, April 28, 2014 City Council Study Session — (6:30 PM) — TENTATIVE Mar#uana Ordinance Wednesday,May 7, 2014 A Short Course on Local Planning 6, 00 PM to 9:00 PM Monday, May 12, 2014 Cit Council Regular Meeting 6:30 PM In compliance with the Americans with Disabilities Act, if you need a disability -related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk's Office at (425) 233-6410 at least 48 hours prior to the meeting. [ CERTIFICATION OF POSTING OF AGENDA I, Kristin McKenna, Deputy City Clerk for the City of Medina, declare that the foregoing agenda for the Monday, March 10, 2014 Special and Regular Meeting of the Medina City Council was posted and available for review on Thursday, March 6, 2014 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.pov. Signed Thursday, March 6, 2014 at Medina, Washington. Krist n McKenn , De uty City Clerk Of M���y9 AGENDA ITEM 7.2a CITY OF MEDINA 501 EVERGREEN POINT ROAD ( PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-WO I www.medina-wa.gov March 10, 2014 To: Mayor and City Council From: Michael Sauerwein, City Manager Subject: March 10, 2014 City Council Meeting Easter Egg Hunt — This is a Public Service Announcement ... On Saturday, April 19, 2014 the City Park and Recreation Board will be sponsoring their annual Easter Egg Hunt. Donations of plastic eggs and candy to fill the eggs can be dropped off at City Hall. City Council Retreat — The 2014 City Council Retreat will be held on Saturday, March 22, 2014 from 8:30 AM to 3:00 PM at the Overlake Golf and Country Club. An agenda for the Retreat should be available next week. John Howell from the Cedar River Group will serve as our facilitator. John is in the process of contacting individual City Council Members to discuss vour coals and priorities. • Police Chief Interviews On Wednesday, March 26, 2014 at 5:30 PM we will hold an Open House at City Hall for our citizens to meet the candidates to be our next Police Chief. Please encourage your friends and neighbors to attend this event. On Thursday, March 27, 2014 the candidates will interview with the City Management Team, Police Officers, Citizens, and the City Council. March 24, 2014 Study Session — Rather than meeting at City Hall ... we will convene the meeting in front of the Green Store and tour the proposed sidewalk project North of the Store. We will also review proposed revisions to the sidewalk project completed last year. After the tour the meeting will re -convene at City Hall for the Emergency Preparedness presentation. TOWN OF HUNTS POINT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY FEBRUARY, 2014 FELONY CRIMES No Felony incidents occurred during the month of February. MISDEMEANOR CRIMES No Misdemeanor incidents occurred during the month of February. MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY FEBRUARY, 2014 rFTONY CRIMES Burglary 2014-0000545 02/13/14 8700 block Overlake Dr W E-Pert #14-02 Around 6am this morning, February 13a', a burglary occurred in the 8700 block of Overlake Drive West. Subject(s) entered the garage through an unlocked door and then proceeded to smash in a window to gain access to the home. The intruder(s) was apparently scared off by a large dog as well the resident who was home at the time. Nothing was taken from the home. Medina Police responded immediately along with surrounding Police Agencies. Fraud 2014-0000447 02/05/14 400 block Upland Rd On 01-16-2014, person(s) unknown compromised the victim's email account and launched several emails to her contacts. At the same time, the suspect attempted to open a USAA Visa account and an American Express account using personal information including the victim's social security number. None of the attempts were approved. Fraud 2014-0000697 02/26/14 2000 block 78 b Ave NE Victim came to the station to report person(s) unknown made fraudulent charges on his credit card from France. No monetary loss. MISDEMI.XNCIR CRIMES Vehicle Prowl 2014-0000581 02/16/14 2200 block Evergreen Point Rd The victim reported that on 02/15/14 at 0645 hours someone illegally entered his vehicle and rummaged through the glove compartment. There was no damage to the vehicle and nothing of value was taken. Vehicle Prowl 2014-0000582 02/16/14 7600 block NE 22nd On 2/15/14 at approximately 4:30 pm the homeowner reported someone had illegally entered his vehicle and rummaged through the glove compartment. There was no damage to the vehicle and nothing of value was taken. Theft 2014-0000689 02/25/14 2400 block 78 b Ave NE Victim reported several items were taken by the housekeeper. She stated some friends that live outside of Medina had items taken by the same housekeeper. Investigation is pending. AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police Monthly Activity Report City of Medina 2014 Felony Crimes February YTD YTD Year End 2014 2014 2013 2013 Assault, Aggravated 0 0 0 0 Robbery 0 0 0 0 Sexual Assault/Rape 0 0 0 0 Burglary (inc Attempt) 1 3 0 6 Drug Violations 0 0 0 0 Fraud (H) Theft) 2 4 0 18 Vehicle Prowl 0 0 0 1 Theft (over $750) 0 0 0 8 Malicious Mischief 0 1 0 0 Arson 0 0 0 0 Auto Theft (inc Recovery) 0 0 0 2 Poss Stolen Property 0 0 0 2 Other 0 0 0 0 TOTAL 3 8 0 37 Misdeameanor February YTD YTD Year End Crimes 2014 2014 2013 2013 Assault, Simple 0 0 1 3 Malicious Mischief 0 0 0 17 Vehicle Prowl 2 3 1 35 Theft (Under $750) 1 1 1 10 Domestic Violence 0 0 0 1 Minor in Possession 0 0 0 0 Drug Violations 0 0 0 3 Poss Stolen Property 0 0 0 1 ***Other 0 0 1 5 Total 3 4 4 75 ***Order Violation; Telephone Harassment; ; Trespass Page 1 10 AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police YEARLY ACTIVITY REPORT City of Medina 2014 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Assault, Aggravated 0 0 0 Robbery 0 0 0 Sexual Assault/Rape 0 0 0 Burglary (inc Attempt; 2 1 3 Drug Violations 0 0 0 Fraud (ID Theft) 2 2 4 Vehicle Prowl 0 0 0 Theft (over $750) 0 0 0 Malicious Mischief 1 0 1 Arson 0 0 0 Auto/Boat Theft 0 0 0 Poss Stolen Property 0 0 0 Other 0 0 0 TOTAL 5 3 0 0 0 0 0 0 0 0 0 -0 8 Misdeameanor Crimes Jan Feb Mar Apr, May Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 0 Malicious Mischief 0 0 0 Vehicle Prowl 1 2 3 Theft (Under $750) 0 1 1 Domestic Violence 0 0 0 Minor in Possession 0 0 0 Drug Violations 0 0 0 Poss Stolen Property 0 0 0 Other 0 0 0 Total 1 3 0 0 0 0 0 0 0 0 0 0 4 Page 2 11 AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT If Dan Yourkoski, Acting Chief of Police Monthly Activity Report City of Medina 2014 Traffic February YTD YTD Year End ACCIDENTS 2014 2014 2013 2013 Injury 0 0 0 1 Non -Injury 1 2 0 8 TOTAL 1 2 0 9 Traffic February YTD YTD Year End CITATIONS 2014 2014 2013 2013 Driving Under Influence 0 0 0 11 *Other 0 4 0 27 Total 0 4 0 38 Traffic February YTD YTD Year End INFRACTIONS 2014':: 2014 2013 2013 Speeding 6 8 5 139 Parking 6 10 1 55 **Other 4 7 3 149 Total 16 25 9 343 Februa YTD YTD Year End WARNINGS 2014 2014 2013I#I' Total 110 224 49 174, Februay YTD YTD Y Ted CALLS FOR SERVICE 20141 2014 2013 House Watch 47 80 59 447 False Alarms 22 39 26 334 Assists 18 46 31 457 Suspicious Circumstances 3 16 10 130 Property-Found/Lost 0 3 0 21 Animal Complaints 3 4 0 30 Missing Person 0 0 0 5 Warrant Arrests 3 5 0 11 ***Other 1 2 0 3 Total 97 195 126 1438 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Civil Dispute; Disturbance; Death Investigations Page 3 IN AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police YEARLY ACTIVITY REPORT 19 City of Medina 2014 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 Non -Injury 1 1 2 TOTAL 1 1 0 0 0 0 0 0 0 0 0 0 2 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 0 0 Other 4 0 0 Total 4 0 0 0 0 0 0 0 0 0 0 0 4 4 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 2 6 Parldng 4 6 8 Other 3 4 10 Total 9 16 0 0 0 0 0 0 0 0 0 0 7 25 Warnings Jan Feb Mar Apr ay Jun Jul Aug Sep Oct Nov Dec Total Total 114 11024 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov We Total House Watch 33 47 False Alarms 17 22 80 Assists 28 18 39 Suspicious Circumstances 13 3 46 Property-Found/Lost 3 0 16 Animal Complaints 1 3 3 Missing Person 0 0 4 Warrant Arrests 2 3 0 0 ***Other 1 1 Total 98 97 0 0 0 0 0 0 0 0 0 0 2 1 Page 4 13 AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT Town of Dan Yourkoski, Acting Chief of Police Hunts Point Monthly Activity Report �✓�Town of Hunts Point 2014 Felony Crimes February YTD YTD Year End 2014 2014 2013 2013 Burglary 0 0 0 2 Forgery (Identity Theft) 0 0 0 4 Vehicle Prowl 0 0 0 0 Theft (over $750) 0 0 0 2 Possession Stolen Prop 0 0 0 0 Malicious Mischief 0 0 0 0 Auto/Boat Theft 0 0 0 0 TOTAL 0 0 0 8 Misdeameanor February 71) YTD Year End Crimes 2014 2,014 2013 2013 Assault, Simple 0 0 0 0 Malicious Mischief 0 0 0 0 Vehicle Prowl 0 0 0 3 Theft (Under $750) 0 0 0 0 Possession Stolen Prop 0 0 0 0 Domestic Violence 0 0 0 0 Minor in Possession 0 0 0 0 Drug Violations 0 0 0 0 ***Other 0 0 0 0 Total 0 0 0 3 ***Order Violation; Telephone Harassment; ; Trespass Page 5 14 AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT Tom of Dan Yourkoski, Acting Chief of Police Hunts Point Yearly Activity Report Town of Hunts Point 2014 Felony Crimes Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total Burglary 0 0 0 Forgery (Identity) 0 0 Vehicle Prowl 0 0 0 Theft (over $750) 0 0 0 Poss Stolen Prop 0 0 0 Malicious Mischief 0 0 0 Auto/Boat Theft 0 0 0 0 TOTAL 0 0 0 0 0 0 0 0 0 0 0 0 0 Misdeameanor Crimes Jan Feb Mar Apr MAy Jun Jul Aug Sept Oct Nov Dec Total Assault, Simple 0 0 Malicious Mischief 0 0 0 Vehicle Prowl 0 0 0 Theft (Under $750) 0 0 0 Poss Stolen Prop 0 0 0 Domestic Violence 0 0 0 Minor in Possession 0 0 0 Drug Violations 0 0 0 ***Other 0 0 0 Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Page 6 15 AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT Town Of Dan Yourkoski, Acting Chief of Police Hunts Point Monthly Activity Report �✓'Hunts Point 2014 Traffic February YTD YID Year End CITATIONS 2014 2014 2013 2013 Driving Under Influence 0 0 0 1 Accidents 0 0 0 0 *Other 0 1 0 4 Total 0 1 0 5 Traffic February YTD YTD Year End INFRACTIONS 2014 2014 2013 2013 Speeding 3 4 0 52 Parking 2 2 0 10 **Other 2 3 0 37 Total 7 9 0 99 February', YTD YTD Year End WARNINGS 2014 2014 2013 2013 Total 15 42 6 171 February YTD YTD Year End CALLS FOR SERVICE 2014 2014 2013 2013 House Watch 4 8 5 50 False Alarms 5 7 7 85 Assists 1 7 3 44 Suspicious Circumstances 0 1 2 21 Property-Lost/Found 0 0 0 0 Animal Complaints 0 1 0 5 Missing Person 0 0 0 1 Warrant Arrests 0 0 0 0 ***Other 0 0 0 0 Total 10 24 17 206 *DWLS; Fail to Transfer Title;No License **Expired Tabs; No insurance;Fail to stop;Defective Equipment ***Civil Dispute; Disturbance; Death Investigations Page 7 16 AGENDA ITEM 7.2b Town of Huns Point ..,. ht Traffic Citations Driving Under Influence Accidents Other Total Traffic MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police YEARLY ACTIVITY REPORT HUNTS POINT 2014 Jan Feb Mar Apr May Jun 0 0 0 0 1 0 1 0 0 0 0 0 Jul Aug Sep Oct Nov Dec Total 0 0 1 0 0 0 0 0 0 1 Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 1 3 4 Parking 0 2 2 Other 1 2 3 Total 2 7 0 0' 0 0 0 0 0 0 0 0 9 Warnings Total Calls for Service House Watch False Alarms Assists Suspicious Circumstances Property-Lost/Found Animal Complaints Missing Person Warrant Arrests ***Other Total Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 27 15 42 Jan Feb Mar Apr ,May Jun 4 4 2 5 6 1 1 0 0 0 1 0 0 0 0 0 0 0 14 10 0 0 0 0 Jul Aug Sep Oct Nov Dec Total 8 7 7 1 0 1 0 0 0 0 0 0 0 0 0 24 Page 8 17 AGENDA ITEM 7.2b MEDINA POLICE DEPARTMENT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY FEBRUARY, 2014 FELCINY CRIMES Burglary 2014-0000545 02/13/14 8700 block Overlake Dr W E-tert #14-02 Around 6am this morning, February 13'', a burglary occurred in the 8700 block of Overlake Drive West. Subject(s) entered the garage through an unlocked door and then proceeded to smash in a window to gain access to the home. The intruder(s) was apparently scared off by a large dog as well the resident who was home at the time. Nothing was taken from the home. Medina Police responded immediately along with surrounding Police Agencies. Fraud 2014-0000447 02/05/14 400 block Upland Rd On 01-16-2014, person(s) unknown compromised the victim's email account and launched several emails to her contacts. At the same time, the suspect attempted to open a USAA Visa account and an American Express account using personal information including the victim's social security number. None of the attempts were approved. Fraud 2014-0000697 02/26/14 2000 block 78t' Ave NE Victim came to the station to report person(s) unknown made fraudulent charges on his credit card from France. No monetary loss. MISDEMEANOR CRIMES Vehicle Prowl 2014-0000581 02/16/14 2200 block Evergreen Point Rd The victim reported that on 02/15/14 at 0645 hours someone illegally entered his vehicle and rummaged through the glove compartment. There was no damage to the vehicle and nothing of value was taken. Vehicle Prowl 2014-0000582 02/16/14 7600 block NE 22na On 2/15/14 at approximately 4:30 pm the homeowner reported someone had illegally entered his vehicle and rummaged through the glove compartment. There was no damage to the vehicle and nothing of value was taken. Theft 2014-0000689 02/25/14 2400 block 78th Ave NE Victim reported several items were taken by the housekeeper. She stated some friends that live outside of Medina had items taken by the same housekeeper. Investigation is pending. 18 AGENDA ITEM 7.2b TOWN OF HUNTS POINT Dan Yourkoski, Acting Chief of Police MONTHLY SUMMARY FEBRUARY, 2014 FELONY CRIMES No Felony incidents occurred during the month of February. MISDEMEANOR CRIMES No Misdemeanor incidents occurred during the month of February. 19 MEDINA POLICE DEPARTMENT Dan Yourkosk4 Acting Chief of Police Monthly Activity Report City of Medina 2014 Traffic February YTD YTD, Year End ACCIDENTS 2014 2014 2013 2013 Injury 0 0 0 1 Non -Injury 1 2 0 8 TOTAL 1 2 0 9 Traffic February YTD YTD Year End CITATIONS 2014 2014 2013 2013 Driving Under Influence 0 0 0 11 *Other 0 4 0 27 Total 0 4 0 38 Traffic Februalry YTD YTD Year End INFRACTIONS 2014, 2014 2013 2013 Speeding 6 8 5 139 Parking 6 10 1 55 **Other 4 7 3 149 Total 16 ' 25 9 343 February YTD YTD Year End WARNINGS 2014, 2014 2013 2013 Total 110 224 49 1374 Februa� YTD YTD Year End CALLS FOR SERVICE 204 2014 2013 2013 House Watch 47 80 59 447 False Alarms 22 39 26 334 Assists 18 46 31 457 Suspicious Circumstances 3 16 10 130 Property-Found/Lost 0 3 0 21 Animal Complaints 3 4 0 30 Missing Person 0 0 0 5 Warrant Arrests 3 5 0 11 ***Other 1 2 0 3 Total 97 195 126 1438 *DWLS; Fail to Transfer Title; No License **Expired Tabs; No insurance; Fail to stop; Defective Equipment ***Civil Dispute; Disturbance; Death Investigations Page 3 20 MEDINA POLICE DEPARTMENT Dan Yourkosk4 Acting Chief of Police YEARLY ACTIVITY REPORT City of Medina 2014 Traffic Accidents Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Injury 0 0 0 Non -Injury 1 1 2 TOTAL 1 1 0 0 0 0 0 0 0 0 0 0 2 Traffic Citations Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Driving Under Influence 0 0 0 Other 4 0 4 Total 4 0 0 0 0 0 0 0 0 0 0 0 4 Traffic Infractions Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Speeding 2 6 8 Parking 4 6 10 Other 3 4 7 Total 9 16 0 0 0 0 0 0 0 0 0 0 25 Warnings Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Total 114 110 224 Calls for Service Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total House Watch 33 47 80 False Alarms 17 22 39 Assists 28 18 46 Suspicious Circumstances 13 3 Property-Found/Lost 3 0 16 Animal Complaints 1 3 3 Missing Person 0 0 4 Warrant Arrests 2 3 0 ***Other 1 1 5 Total 98 97 0 0 0 0 0 0 0 0 0 0 2 195 Page 4 21 of M���y9 AGENDA ITEM 7.2c CITY OF MEDINA Office of the City Manager March 10, 2014 To: Mayor and City Council From: Robert J. Grumbach, AICP, Director of Development Services Via: Michael Sauerwein, City Manager Subject: Monthly Development Services Department Report Planning Commission Meeting Recap: The Planning Commission held a public hearing on proposed Area -wide Zoning Map Amendments. Rudy Hoffman and his attorney Zeno Bakalian testified on the proposal as it affected his Post Office property. Testimony was also provided by Patrick Boyd regarding the map changes affecting property values, and by Dr. Meredith Smith regarding the Post Office property being used for Medina Park parking. After deliberating, the commissioners voted 4 — 1 to forward a recommendation to the City Council. The Planning Commission continued their discussion on updating the Medina Tree Code. Much of the conversation focused on whether the City should continue to be exempt from the requirements of the tree code. One of the commissioners expressed an opinion that the City should be required to follow the tree replacement requirements outlined in the regulations. The commissioners continued the discussion to the next meeting. Finally, the commissioners were briefed on the approved 2014 work program. There was concern expressed by one of the commissioners about their waiting on receiving the boardinghouse item and its scheduled first quarter start date. It was suggested to request that the council approve changing the work program concerning the start date on boardinghouses, but no action was taken. Hearing Examiner Decisions: The hearing examiner approved, subject to conditions, a substantial development permit (File No. PL-13-029) to demolish an existing residential dock and construct a new residential dock and boat canopy. The address is 432 Overlake Drive East. A decision is expected by mid -February. Land Use Administrative Decisions: • A Shoreline/ SEPA exemption (File No. PL-14-006) was issued to re -deck and reframe an existing pier, repair pier piles, and repair existing boat cover. The applicant is Evan Wehr (agent). The address is 647 Evergreen Point Road. Land Use Decisions Issued For 2014: Type of Decision 2014 YTD Variances/ Minor Deviations 0 SEPA 0 Conditional Uses/ Special Uses 0 Substantial Development Permit 1 Lot Line Adjustments 0 Short Subdivisions 0 Site Plan Reviews 0 Wireless Facilities 0 22 AGENDA ITEM 7.2c Land Use Applications Received in February: Case Number Description of Permit PL-14-006 SDP/ SEPA Exemption PL-14-007 SDP/ SEPA Exemption PL-14-008 SEPA Location 647 Evergreen Point Rd 7939 Overlake Drive W. 2038 79`h Ave NE Building/ ROW Permit Applications Received — Feb 1 to Feb 28: Building Permits: 7 Grading/ Drainage: 4 Demolition Permits: 1 Fence: 0 Mechanical: 6 Reroof: 0 Right-of-way Permits: 11 Total: 29 Building Permits Issued in January 2014: See Attached. Other Items of Interest: Wireless Communication Facility (Flag Pole): Staff and representatives of Sprint discussed the wireless communication facility located at City Hall/ Medina Beach Park. The discussion focused on the City's desire to collect rent and on Sprint's desire to upgrade the facility. After considering the City's conditions for the wireless communication facility to continue, Sprint has decided to decommission the site and remove the facility. Per the terms of the lease, Sprint will be required to return the area to its original design. The City and Sprint will work together to make the decommissioning successful. 2. Small Cell Networks - SHB 2175: Note: Chris Bacha is scheduled to give the council a briefing on this matter at the meeting. This bill represents a policy shift by the state legislature. The bill, if passed, would mandate local governments at the applicant's request to consolidate applications and receive a single permit for a small cell network involving multiple wireless communication facilities if the facilities were located within a single geographical area. While this aim sounds reasonable, the original bill is poorly written and is likely to have unintended consequences of less permit efficiencies because you could have multiple jurisdictions with multiple rules and differing levels of resident involvement. The mandate in of itself is problematic as it represents another step in allowing wireless communication providers to circumvent local control. Further complicating the matter is that local governments were not consulted and for most this amendment was a surprise. 23 Of Ny AGENDA ITEM 7.2d CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov March 10, 2014 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report MARCH AND APRIL PUBLIC MEETINGS AND EVENTS Event Date Time 1 nrftfi__ ralR ovdra ivieeung March 17 5:00 m Medina CityHall City Council Retreat March 22 8:30 am Overlake Golf Course ---- - - -- tt Council Stud Session Y Y March 24 5 30 pm & Country Club — - - - Medina City Hall Planning Commission Meeting _ g_ arch 25 6 00 pm - - - - Medina City Hall City Council Special Meeting -.._ ---- _.-.. _ g- _ -- _.. March 26 TBD - Medina City Hall City Council Special Meeting _. March 27 TBD Medina City Hall City Council Regular Meeting _ April 14 6 00 pm Medina City Hall Park Board Meeting _._._ _.. g _ April 21 -- 5 00 pm -_..- .---- - --- -- Medina City Hall Panning Commission Meeting- .._ April 22 6.00 pm --- Medina City Hall City Council Special Meeting - TENTATIVE Aril 28 6 30 pm Medina City Hall Meetings are publicly noticed on the City's three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City's website. CIVIC ENGAGEMENT OPPORTUNITIES The City has positions with partial terms available now: Please consider serving your community and encourage vn„r frronae and --;_W6 Board/Commission Position (Full or Partial Term) Term Period Medina Civil Service Commission Position 2 Available Now & Expires 06/30/2015 Medina Park Board Position 3 Available Now & Expires 06/30/2015 Medina Park Board Position 7 Available Now & Expires 06/30/2017 Medina Planning Commission Position 2 1 Available Now & Expires 06/30/2015 COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of February, the City issued 25 bulletins amounting to a total of 16,629 bulletins delivered to subscribers; approximately 24% were opened. A summary is attached. As of February 28, the City had 2,663 subscribers (change in total subscribers +67), with a combined total of 19,429 subscriptions (change in total subscriptions +819). 24 AGENDA ITEM 7.2d Website Hits: The attached report identifies popular hits on the City's website pages during the month of February. RECORDS REQUESTS As of February 28,18 public records requests have been received by central services. PASSPORTS During the month of February, 17 passport applications were processed at City Hall, totaling 40 for the year. The City accepts applications by appointment only between 9 am and 3:30 pm daily. GE I CONNECT ED! STAY INFORMED! SIGN UP FOR MEDINA E-NOICES. REC=IVE l!IE O I Y UPD.AI ES YOJ WAN!, DELIVERED .!G ! I 10 YOJR EMAIL INBCXI Vislt www.n,,ed n wa.gov and dick on E-Nctice Program. 25 02/01/2014 - 02/28/2014 Comparisons: February, 2014 Bulletins Developed 25 Total Recipients 16,963 Total Delivered 16,629 Unique Email Opens 3,010 Unique Email Open Rate 24.00% Wireless Recipients 3,491 January, 2014 22 12,228 11,963 2,221 24.30% 2,320 December, 2013 11 7,057 6,942 1,278 23.60% 1,243 November, 2013 26 11,322 11,149 2,040 23.30% 1,821 October, 2013 29 15,779 15,504 2,776 22.60% 2,558 September, 2013 22 11,671 11,143 1,916 22.10% 2,051 August, 2013 17 8,563 8,212 1,620 23.30% 934 July, 2013 32 13,584 13,110 2,435 22.20% 1,554 June, 2013 37 11,705 11,452 1,925 20.40% 1,380 May, 2013 34 15,114 14,806 2,729 22.00% 1,604 April, 2013 30 12,668 12,456 2,325 22.10% 1,271 March, 2013 35 18,594 18,194 3,483 22.50% 1,835 February, 2013 23 7,010 6,887 1,111 19.10% 653 January, 2013 31 12,230 11,989 2,516 24.20% 956 December, 2012 21 7,912 7,787 1,507 22.10% 520 November, 2012 42 13,812 13,652 2,597 21.80% 829 October, 2012 36 10,397 10,342 1,964 20.10% 585 September, 2012 30 10,679 10,616 2,235 22.40% 625 August, 2012 30 11,127 11,097 19.00% 556 July, 2012 31 10,397 10,385 336 June, 2012 30 8,986 8,899 352 Email Open Date Sent Top 10 Most Read Bulletins During February Emails Opened Rate NEW Application Process: Advisory Board and Commission 02/02/201412:27 PM PST Vacancies 341 24% SR-520 Bridge - Notice Full of Closure - it p.m. Friday, Feb 7 02/04/201410:01 AM PST to 5:00 a.m. Monday, Feb 10 380 22% 02/10/2014 04:32 PM PST REMINDER: Bellevue School District's Levy and Bond Measure 359 26% NOTICE: Around -the -Clock Utility Installation Near 84th Ave 02/12/201410:04 AM PST NE on Tuesday and Wednesday, Feb. 18 -19 285 22% NOTICE: Emergency Ramp Closure - 84th Ave NE On Ramp to West Bound 520. Starting Feb. 18 at 11:00 PM for up to two 02/18/2014 04:53 PM PST weeks 392 26% SR-520 On -Ramp at 84th Ave NE Closing Tuesday Night 02/19/2014 07:36 AM PST 2/18/14 for up to two weeks 312 21% SR-520 Construction Notification: Upcoming Closures of 84th 02/19/2014 07:54 AM PST Ave NE and 92nd Ave NE Eastbound Ramps 312 21% 02/21/2014 04:21 PM PST SR-520 Bridge Replacement and HOV Program 315 26% 02/25/201410:12 AM PST All SR 520 Ramps are Open Again! 328 24% 02/28/201412:24 PM PST Overnight Closures Planned for 84th Ave NE On -Ramp 251 20% 26 website stats 02/01/2014 - 02/28/2014 Top 20 Page Views by Top 20 Unique IN by Section Section Page Percent of Percent of Section Views Total Section Unique IN Total IPs Default Home Page 3,880 32.04 Default Home Page 1,658 30.22 Shoreline Master Program 613 5.06 Police 328 5.63 Police 516 4.26 Employment 248 4.47 Events 440 3.63 Employment 209 3.65 Employment 434 3.58 History 196 3 Search Results 327 2.7 FAQs 192 2.9 Development Services 326 2.69 Development Services 176 2.51 Employment 320 2.64 Search Results 135 2.29 FAQs 271 2.24 City Council 127 2.24 History 240 1.98 Documents 116 2.05 Documents 195 1.61 Services Directory 114 2.03 Parks 187 1.54 Events 113 2.03 Helpful Links 183 1.51 City Departments 111 1.93 City Council 182 1.5 Parks 110 1.62 Services Directory 177 1.46 Helpful Links 106 1.6 Park Board 175 1.45 City Manager's Office 83 1.57 City Departments 157 1.3 Park Board 79 1.47 Housewatch Request 150 1.24 Shoreline Master Program 78 1.26 Online Forms 149 1.23 Traffic Safety 71 1.13 Council Meetings 132 1.09 Council Meetings 71 1.08 Total Page Views During Total Unique Views During Period 9,054 Period 4,321 27 Of ME0��9 AGENDA ITEM 7.2d CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 144 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov March 10, 2014 To: Honorable Mayor and City Council Via: Michael Sauerwein, City Manager From: Aimee Kellerman, City Clerk Subject: Central Services Department Monthly Report MARCH AND APRIL PUBLIC MEETINGS AND EVENTS Event Date Time Location Park Board Meeting _ _ March 17 5:00 pm , Medina City Hall City Council Retreat March 22 8:30 am Overlake Golf Course & Country Club City Council Study Session _ _ _ March 24 _ 5:30 pm Medina City Hall Planning Commission Meeting March 25 6:00 pm Medina City Hall City Council Special Meeting March 26 TBD Medina City Hall City Council Special Meeting - March 27 _ _TBD _ Medina City Hall _ City Council Regular Meeting_- _ _ April 14 6:00 pm _ Medina City Hall Park Board Meeting April 21 _5:00 pm _ Medina City Hall Planning Commission Meeting _ April 22 6:00 pm _ Medina City Hall City Council Special Meeting=TENTATIVE _ April 28_ _ 6.30 pm Medina City Hall Meetings are publicly noticed on the City's three official notice boards, City website, and via Govdelivery. Occasionally notices require publication in the City's official newspaper, The Seattle Times. Public meetings scheduled after publication of this report can be found on the City's website. CIVIC ENGAGEMENT OPPORTUNITIES The City has positions with partial terms available now: Please consider serving your community and encourage your friends and neighbors to apply too! Board/Commission Position (Full or Partial Term) Term Period Medina Civil Service Commission Position 2 Available Now & Expires 06/30/2015 Medina Park Board Position 3 Available Now & Expires 06/30/2015 Medina Park Board Position 7 Available Now & Expires 06/30/2017 Medina Planning Commission Position 2 Available Now & Expires 06/30/2015 COMMUNICATION TO OUR COMMUNITY E-Notice Program: During the month of February, the City issued 25 bulletins amounting to a total of 16,629 bulletins delivered to subscribers; approximately 24% were opened. A summary is attached. As of February 28, the City had 2,663 subscribers (change in total subscribers +67), with a combined total of 19,429 subscriptions (change in total subscriptions +819). 2s AGENDA ITEM 7.2d Website Hits: The attached report identifies popular hits on the City's website pages during the month of February. RECORDS REQUESTS As of February 28, 18 public records requests have been received by central services. PASSPORTS During the month of February, 17 passport applications were processed at City Hall, totaling 40 for the year. The City accepts applications by appointment only between 9 am and 3:30 pm daily. GEJ CONN'EC, ED! SIAY INFORMED! SIGN JP FOR MED;NA ENOJ ICES. RECEIVE' I IE CIJY UPDA� ES YOU WAN!, DELIVEREC R!CI fl O YOJR IVAiL INBOX! Visli www medica_wa.E;ov and d ck on E NoUce Program. 29 02/01/2014 - 02/28/2014 Comparisons: February, 2014 Bulletins Developed 25 Total Recipients 16,963 Total Delivered 16,629 Unique Email Opens 3,010 Unique Email Open Rate 24.00% Wireless Recipients 3,491 January, 2014 22 12,228 11,963 2,221 24.30% 2,320 December, 2013 11 7,057 6,942 1,278 23.60% 1,243 November, 2013 26 11,322 11,149 2,040 23.30% 1,821 October, 2013 29 15,779 15,504 2,776 22.60% 2,558 September, 2013 22 11,671 11,143 1,916 22.10% 2,051 August, 2013 17 8,563 8,212 1,620 23.30% 934 July, 2013 32 13,584 13,110 2,435 22.20% 1,554 June, 2013 37 11,705 11,452 1,925 20.40% 1,380 May, 2013 34 15,114 14,806 2,729 22.00% 1,604 April, 2013 30 12,668 12,456 2,325 22.10% 1,271 March, 2013 35 18,594 18,194 3,483 22.50% 1,835 February, 2013 23 7,010 6,887 1,111 19.10% 653 January, 2013 31 12,230 11,989 2,516 24.20% 956 December, 2012 21 7,912 7,787 1,507 22.10% 520 November, 2012 42 13,812 13,652 2,597 21.80% 829 October, 2012 36 10,397 10,342 1,964 20.10% 585 September, 2012 30 10,679 10,616 2,235 22.40% 625 August, 2012 30 11,127 11,097 19.00% 556 July, 2012 31 10,397 10,385 336 June, 2012 30 8,986 8,899 352 Email Open Date Sent Top 10 Most Read Bulletins During February Emails Opened Rate NEW Application Process: Advisory Board and Commission 02/02/201412:27 PM PST Vacancies 341 24% SR-520 Bridge - Notice Full of Closure -11 p.m. Friday, Feb 7 02/04/201410:01 AM PST to 5:00 a.m. Monday, Feb 10 380 22% 02/10/2014 04:32 PM PST REMINDER: Bellevue School District's Levy and Bond Measure 359 26% NOTICE: Around -the -Clock Utility Installation Near 84th Ave 02/12/201410:04 AM PST NE on Tuesday and Wednesday, Feb. 18 -19 285 22% NOTICE: Emergency Ramp Closure - 84th Ave NE On Ramp to West Bound 520. Starting Feb. 18 at 11:00 PM for up to two 02/18/2014 04:53 PM PST weeks 392 26% SR-520 On -Ramp at 84th Ave NE Closing Tuesday Night 02/19/2014 07:36 AM PST 2/18/14 for up to two weeks 312 21% 511-520 Construction Notification: Upcoming Closures of 84th 02/19/2014 07:54 AM PST Ave NE and 92nd Ave NE Eastbound Ramps 312 21% 02/21/2014 04:21 PM PST SR-520 Bridge Replacement and HOV Program 315 26% 02/25/201410:12 AM PST All SR 520 Ramps are Open Again! 328 24% 02/28/201412:24 PM PST Overnight Closures Planned for 84th Ave NE On -Ramp 251 20% 30 Bulletins Total Total Unique Email Unique Email Wireless Developed Recipients Delivered Opens Open Rate Recipients Comparisons: February, 2014 25 16,963 16,629 3,010 24.00% 3,491 January, 2014 22 12,228 11,963 2,221 24.30% 2,320 December, 2013 11 7,057 6,942 1,278 23.60% 1,243 November, 2013 26 11,322 11,149 2,040 23.30% 1,821 October, 2013 29 15,779 15,504 2,776 22.60% 2,558 September, 2013 22 11,671 11,143 1,916 22.10% 2,051 August, 2013 17 8,563 8,212 1,620 23.30% 934 July, 2013 32 13,584 13,110 2,435 22.20% 1,554 June, 2013 37 11,705 11,452 1,925 20.40% 1,380 May, 2013 34 15,114 14,806 2,729 22.00% 1,604 April, 2013 30 12,668 12,456 2,325 22.10% 1,271 March, 2013 35 18,594 18,194 3,483 22.50% 1,835 February, 2013 23 7,010 6,887 1,111 19.10% 653 January, 2013 31 12,230 11,989 2,516 24.20% 956 December, 2012 21 7,912 7,787 1,507 22.10% 520 November, 2012 42 13,812 13,652 2,597 21.80% 829 October, 2012 36 10,397 10,342 1,964 20.10% 585 September, 2012 30 10,679 10,616 2,235 22.40% 625 August, 2012 30 11,127 11,097 19.00% 556 July, 2012 31 10,397 10,385 336 June, 2012 30 8,986 8,899 352 Date Sent Top 10 Most Read Bulletins During February Email Open Emails Opened Rate NEW Application Process: Advisory Board and Commission 02/02/201412:27 PM PST Vacancies 341 24% SR-520 Bridge - Notice Full of Closure - it p.m. Friday, Feb 7 02/04/201410:01 AM PST to 5:00 a.m. Monday, Feb 10 380 22% 02/10/2014 04:32 PM PST REMINDER: Bellevue School District's Levy and Bond Measure 359 26% NOTICE: Around -the -Clock Utility Installation Near 84th Ave 02/12/201410:04 AM PST NE on Tuesday and Wednesday, Feb. 18 -19 285 22% NOTICE: Emergency Ramp Closure - 84th Ave NE On Ramp to West Bound 520. Starting Feb. 18 at 11:00 PM for up to two 02/18/2014 04:53 PM PST weeks 392 26% SR-520 On -Ramp at 84th Ave NE Closing Tuesday Night 02/19/2014 07:36 AM PST 2/18/14 for up to two weeks 312 21% SR-520 Construction Notification: Upcoming Closures of 84th 02/19/2014 07:54 AM PST Ave NE and 92nd Ave NE Eastbound Ramps 312 21% 02/21/2014 04:21 PM PST SR-520 Bridge Replacement and HOV Program 315 26% 02/25/201410:12 AM PST All SR 520 Ramps are Open Again! 328 24% 02/28/201412:24 PM PST Overnight Closures Planned for 84th Ave NE On -Ramp 251 20% 191 website stats 02/01/2014 - 02/28/2014 Top 20 Page Views by Top 20 Unique IN by Section Section Page Percent of Percent of Section Views Total Section Unique IPs Total IPs Default Home Page 3,880 32.04 Default Home Page 1,658 30.22 Shoreline Master Program 613 5.06 Police 328 5.63 Police 516 4.26 Employment 248 4.47 Events 440 3.63 Employment 209 3.65 Employment 434 3.58 History 196 3 Search Results 327 2.7 FAQs 192 2.9 Development Services 326 2.69 Development Services 176 2.51 Employment 320 2.64 Search Results 135 2.29 FAQs 271 2.24 City Council 127 2.24 History 240 1.98 Documents 116 2.05 Documents 195 1.61 Services Directory 114 2.03 Parks 187 1.54 Events 113 2.03 Helpful Links 183 1.51 City Departments 111 1.93 City Council 182 1.5 Parks 110 1.62 Services Directory 177 1.46 Helpful Links 106 1.6 Park Board 175 1.45 City Manager's Office 83 1.57 City Departments 157 1.3 Park Board 79 1.47 Housewatch Request 150 1.24 Shoreline Master Program 78 1.26 Online Forms 149 1.23 Traffic Safety 71 1.13 Council Meetings 132 1.09 Council Meetings 71 1.08 Total Page Views During Total Unique Views During Period 9,054 Period 4,321 32 Top 20 Page Views by Top 20 Unique IPs by Section Section Page Percent of Percent of Section Views Total Section Unique IN Total IPs Default Home Page 3,880 32.04 Default Home Page 1,658 30.22 Shoreline Master Program 613 5.06 Police 328 5.63 Police 516 4.26 Employment 248 4.47 Events 440 3.63 Employment 209 3.65 Employment 434 3.58 History 196 3 Search Results 327 2.7 FAQs 192 2.9 Development Services 326 2.69 Development Services 176 2.51 Employment 320 2.64 Search Results 135 2.29 FAQs 271 2.24 City Council 127 2.24 History 240 1.98 Documents 116 2.05 Documents 195 1.61 Services Directory 114 2.03 Parks 187 1.54 Events 113 2.03 Helpful Links 183 1.51 City Departments 111 1.93 City Council 182 1.5 Parks 110 1.62 Services Directory 177 1.46 Helpful Links 106 1.6 Park Board 175 1.45 City Manager's Office 83 1.57 City Departments 157 1.3 Park Board 79 1.47 Housewatch Request 150 1.24 Shoreline Master Program 78 1.26 Online Forms 149 1.23 Traffic Safety 71 1.13 Council Meetings 132 1.09 Council Meetings 71 1.08 Total Page Views During Total Unique Views During Period 9,054 Period 4,321 33 Of MFp�y4 AGENDA ITEM 7.2e CITY OF MEDINA 501 EVERGREEN POINT ROAD I PO BOX 1" 1 MEDINA WA 98039-0144 TELEPHONE 425-233-6400 1 www.medina-wa.gov March 10, 2014 To: Mayor and City Council Via: Michael Sauerwein, City Manager From: Joe Willis Sr., Director of Public Works Subject: March 2014 Public Works Report 1. David Clark Architects and the Director of Public Works have been monitoring the Public Works Shop Addition construction by Rob McConkey Construction. Site work that began on January 6th has progressed from pouring of the foundation to the framing of the walls, setting of roof trusses, and asphalt roofing. ruu11L vvorKS 3nop Haamon wail Framing 34 AGENDA ITEM 7.2e runnc works Shop Addition Roof Trusses Nubnc works Shop Addition Roofing The original fire service extension design from 801h Ave NE to the shop required a redesign due to Bellevue Utility requirements. The redesign was provided to the contractor and his sub -contractor price to accomplish the work is approximately an additional $30,000. Two other contractors also provided estimates for .the work and their prices were approximately $90,000. Based on cost and in consideration of maintaining the work warrantee by the original contractor, a change order is being processed for completion of the work by the Building Contractor for an additional cost of approximately $30,000. The Shop Addition Project budget was increased by $56,675 in November of 2013 to provide for the fire service extension. 35 AGENDA ITEM 7.2e 2. The new Points Loop Trail pedestrian bridge on NE 281n Street under construction by the SR 520 Contractor (ECC) is nearing completion. The water, sewer, and power utilities have been relocated to the bridge and final steps include the bridge railing installation and the planting of trees and shrubs on each side of the new bridge. New Points Loop Trail Pedestrian Bridge The City Manager, Community Development Director, and Director of Public Works conducted a site visit to the site to review issues raised by the closest neighbor relative to traffic safety for residents and pedestrians that will travel on the new pathway. Observations confirmed that the hedge that was planted in the right-of-way along the south side of the roadway by the property owner impedes sight -distance. The resident was notified that removal of the hedge would improve their safety and those traveling on the street and Public Works offered to assist with the hedge removal. At this point the residents do not want to remove the hedge since it provides privacy for them. 3. Field markings were made in yellow crayon on Evergreen Point Road (where the new sidewalk was constructed last year) to lay out the revised planting bed limits for the fronting residents to review prior to preparation of the bid documents. Several residents have already agreed with the layout and given their approval. The plan will be to remove the planter bed curbs, expand their size, replace the concrete wheel stops with black rubber stops, and remove the parking stall striping. Residents have agreed to plant and maintain the planters. The Council will be able to view the planter bed revisions during their March 24th Study Session Tour of Evergreen Point Road Sidewalk Project layouts. The 2014 Street Overlay Project designs are nearing completion with the "Call for Bids" scheduled for Council approval on April 10. This year's street overlays will be 79th Ave NE (NE 20 to NE 28tn), NE 26th Street (79tn to 80tn), NE 281n Street (Evergreen Point Road to 80tn), and 77tn Ave NE south of NE 22"d 36 AGENDA ITEM 7.2e 4. The Director of Public Works submitted crack sealing bid proposals for 2014 Street Crack Sealing Project. The crack sealing project limits are shown on the attached vicinity map. CITYOF jai¢ ck s�a� MEDINA _yx Sao +� F ` q 7" -� r�. b F 'Fr t 5. The Director of Public Works, Linda Crum (Police Department Records Manager and Lifeguard Manager), and Debbi Sellers (WCIA) toured the Medina Beach Park swimming area in preparation for the swimming season. Debbi was asked to review the area and to advise us on measures to take to improve safety for the swimmers. Her advice included installation of low temporary fencing along the rock revetment, placement of warning signs "STAY OFF ROCKS", "NO DIVING SHALLOW WATER", and "NO DIVING OFF OF PIER" and since the swimming area is to be expanded to the pier, float lines to define the swimming area be included that do not extend under the pier. She also recommended that a life guard be stationed on the pier to monitor the swimmers. The installation of two fabricated stair entries to the water that would span over the rock revetment is also being considered. 37 of M AGENDA ITEM 7.2f CITY OF MEDINA March 6, 2014 To: Mayor and City Council From: Nancy Adams, Director of Finance Re: February 2014 Financial Reporting The February 2014 Reporting includes: • February 2014 AP Check Register Activity Detail • February YTD 2014 Revenue & Expense Summary Key Items for February YTD include: GENERALFUND Revenue: • Property Tax is at $60K as of February. Property Tax is not deposited into our account until April/May timeframe. • Sales Tax Revenues are at $186K as of February, which is slightly higher than budget. Annualized, the trend would give us $1.116M in Sales Tax for the year vs annual budget of $920K. • Intergovernmental Revenue includes the Hunts Point Police Contract which is invoiced quarterly, and is lower than budget due to the timing of the revenue receipt. • Planning and Development Revenue is at $51 K as of February, which is slightly low. • Facility Lease Revenue for the entire year is usually received in April. Expense: • Executive YTD includes a January settlement payment per agreement. • Finance pays 2014 annual WCIA Insurance Liability premium in January $129K. • Police: Reminder that the Police Chief salary is budgeted for the period of April — December 2014. • Development Expense is slightly lower than budget, due to timing of vendor invoices. CAPITAL FUND Revenue: • Real Estate Excise Taxes are $117K as of February, which is slightly low. Annualized the trend would be $702K in REET vs an annual budget of $744K. Expense: • Capital project expenditures are $111 K for the month of February. • A 2014 Budget Amendment will be needed to account for the approved budget for the PW Shop in 2013 that was not spent on the Project (cant' forward funds). Final Audit Reports for 2012 were completed by the Washington State Auditor's office and emailed to City Council on February 24, 2014. If you would like a printed version of the electronic copy, please let Nancy know. 38 AGENDA ITEM 7.2f 39 City of Medina Revenue & Expense Summary February 2014 % of FEBRUARY FEBRUARY 2014 FEB 2014 ANNUAL Budget BUDGET REVENUE: ACTUAL YTD ACTUAL YTD BUDGET BUDGET Total REMAINING General Fund Property Tax $50,863 $59,926 $0 $2,547,429 2.35% $2,487,503 Sales Tax $97,930 $186,273 $153.333 $920,000 20.25% $733,727 Criminal Justice $6,976 $12,491 $10,667 $64,000 19.52% $51,509 B & 0 Tax: Utility & Franchise Fee $36,248 $129,602 $113,811 $455,244 28.47 % $325,642 Leasehold Excise Tax $0 $0 $0 $3.640 0.00% $3,640 Licenses & Permits $48,960 $86,265 $86,651 $519,906 16.59 % $433.641 Intergovernmental $8,655 $11,907 $54,387 $326,323 3.65% $314,416 Planning & Development, Passport $32.063 $50.944 $58,000 $348.000 14.64% $297.056 Fines, Penalties, Traffic Infr. $3,533 $5,745 $10.000 $60,000 9.58 % $54,255 Misc. Invest. Facility Leases $570 $2,659 $1,800 $74,733 3.56% $72.074 Other Revenue $0 $0 $417 $2,5W 0.00% $2,500 General Fund Total $285,798 $545,812 $489,066 $5,321,775 1026% $4,775,963 Street Fund $5,014 $9,933 $18,833 $113,000 8.79% $103,067 Street Fund Transfers In $22,500 $45,000 $45,000 $270,000 16.67% $225,000 Tree Fund $0 $0 $0 $0 0.001/6 $0 Capital Fund $65,365 $117,334 $124,000 $815,173 14.39°h $697,839 Total (All Funds) $356,177 $673,079 $631,899 $6,249,948 10.77% $5,576,869 Total All Funds Transfers In $22,500 $45,000 $45,000 $270,000 16.67% $225,000 EXPENDITURES: FEBRUARY ACTUAL FEBRUARY YTD ACTUAL 2014 FEB YTD BUDGET 2014 ANNUAL BUDGET Budget Total BUDGET REMAINING General u Legislative $128 $254 $5,617 $33,700 0.75% $33,446 Municipal Court $5,685 $6,965 $13,000 $78,000 8.93% $71,035 Executive $15,438 $109,842 $110,942 $277,314 39.61% $167,472 Finance $30,524 $196,118 $209,335 $492.060 39.86% $295,942 Legal $13,622 $13,350 $31,667 $190,000 7.03% $176,650 Central Services $24,495 $45,788 $48,054 $288,326 15.88% $242,538 Intergovernmental $1,679 $8,994 $9,232 $26,273 34.23% $17,279 Police Operations $156,857 $275,414 $290.698 $1,978,186 13,92% $1,702.772 Fin; & Medical Aid $0 $0 $0 $651.304 0.00% $651,304 Emergency Prep. $3,222 $6,419 $7,158 $42,950 14.95% $36,531 Development & Planning $50,585 $82,602 $131.496 $788,976 10A7% $706,374 Recreational Services $0 $0 $0 $33,950 0.00% $33,950 Parks $31,324 $60,569 $71,200 $427,197 14.18% $366.628 General Fund Total $333.559 $806,316 $928,398 $5,308,237 15.19% $4,501,921 Street Fund $33,787 $53,023 $56,602 $339,613 15.61% $286,590 Tree Fund $0 $0 $0 $0 0.00% $0 Capital Fund $111,255 $111,255 $159,529 $957,173 11.62% $845,918 Capital Fund Transfers Out $22,500 $45,000 $45,000 $270,000 16.67% $225,000 Total (All Funds) $478,602 $970,595 $1,144,529 $6.605,023 14.69% $5 634 428 Total All Funds Transfers Out $22,500 $45 000 $45,000 $270,000 16.67% $225 000 roTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTS ieginning Year:11112014 Period Ending: 212812014 NA ST INV POOL $ 4,766,829 WA ST INV POOL $ 4A79,423 :NECKING 928,813 CHECKING 974,428 $ 5,595,642 $ 5,453 851 CITY OF I"�illEDINA AGENDA ITEM 8.1a Park Board Meeting Minutes Tuesday, January 21, 2014 Medina City Hall I Council Chambers CALL TO ORDER Chair Adam called the January 21, 2014, Medina Park Board meeting to order at 5:00 pm. ROLL CALL Present: Drew Blazey, Susan Flagg, Susan Loren -Taylor, and Chair Miles Adam Absent: Gabriele Dickmann Staff Present: Joe Willis, Director of Public Works; Aimee Kellerman, City Clerk; Michael Sauerwein, City Manager; Kristin McKenna, Deputy City Clerk. ANNOUNCEMENTS (5:00 p.m.) Chair Adam introduced Kristin McKenna to the Park Board as the new Deputy City Cleric for the City of Medina and new City Manager Michael Sauerwein. APPROVAL OF MINUTES MOTION BLAZEY AND SECOND LOREN-TAYLOR TO APPROVE THE NOVEMBER 18, 2013 PARK BOARD MEETING MINUTES AND MOTION CARRIED 4-0 (DICKMANN ABSENT) AT 5:00 PM. PUBLIC COMMENT (5.02 p.m.) No public was in attendance. NEW BUSINESS (5.02 p.m.) Election of Chair and Vice -Chair (5.02 pm) Deputy City Clerk Kristin McKenna called for nominations for Park Board Chair. Motion by Blazey second by Loren -Taylor; the Park Board unanimously voted for Miles Adam as the Park Board Chair. Chair Adam called for nominations of Vice -Chair. Motion by Blazey second by Adam; the Park Board unanimously voted for Susan Flagg as the Park Board Vice -Chair. 2014 Work Plan (5.03 pm) Chair Adam discussed the 2014 Park Board work plan and asked the Park Board to hold on to the September 18"' memo listing Council approved 2014 park improvements for future references. He also asked Public Works Director Joe Willis to format the final 2014 Park Board work plan for Council approval. Chair Adam asked that the Memorial Day flags be ordered earlier this year to prepare for the Memorial Day holiday. Park Board Minutes Page 1 January 21, 2014 41 AGENDA ITEM 8.1a Motion by Loren -Taylor second by Flagg and carried by a 4:0 vote (Dickmann absent); the Park Board approved the 2014 worts plan. Easter Egg Hunt (5.12 pm) Chair Adams asked Deputy City Clerk Kristin McKenna to invite former Park Board member Marelaine Dykes to the next Park Board meeting on February 18, 2014 to discuss details of the Easter Egg Hunt_ At this point (5.14 pm) Chair Adam re -ordered the agenda to take up Park Board reports prior to discussion with the City Manager. PARK REPORTS (5:14 pm) Board member Blazey presented several pictures of Indian Trial south of NE 28"' Street to illustrate that the walking path should be extended to NE 281'. Pictures of other concerns included tennis court nets in Fairweather Park, Indian Trail from NE 12th St and NE 10 Street where tree roots have lifted the asphalt walking path in a number of places, and the steps to Fairweather Playfield from the parking lot where new handrails are to be installed this year. Vice -Chair Flagg reported on Fairweather Playfield and found tire tracks on the field which looked like someone was driving on it. Board Member Loren -Taylor had nothing new to report on View Point and Medina Park. Chair Adam reported on View Point Park and that is in excellent with the exception of a large branch along the shore which needs to be picked up. The bench and table still need to be repaired. He would also like Public Works to talk to the neighbors about trimming hedges. Adam also reported on Medina Beach Park. He said the park is in excellent shape but could use some additional clean up. Public Works Director Joe Willis displayed the artificial stones to be used on the columns for the new picnic shelter at Medina Park. He also commented that this would be completed at the end of the month. Discussion with Cily Manager (5.34 pm) City Manager Michael Sauerwein gave his introduction to the Park Board. The Board welcomed the new City Manager Michael Sauerwein to the City of Medina. Chair Adam introduced Council Member Patrick Boyd and invited him to speak. Boyd says he is excited about the Park Board and commented that there is a new Council and encouraged the Park Board to bring their visions and to present their ideas to City Council. Park Board Meeting Minutes Page 2 January 21, 2014 42 AGENDA ITEM 8.1a OTHER BUSINESS (5:37pm) Approval of Final 2014 Park Board Calendar Chair Adam asked Deputy City Clerk Kristin McKenna to add Arbor Day to the Park Board Calendar. There was consensus from the Park Board on the approval of the final 2014 Park Board Calendar. ADJOURNMENT The January 21, 2014 meeting of the Medina Park Board adjourned at 5:41 pm. Minutes taken by: Kristin McKenna, Deputy City Clerk Park Board Meeting Minutes Page 3 January 21, 2014 43 AGENDA ITEM 8.1 b CITY OF MEDINA Planning Commission Meeting January 28, 2014 Medina City Hall Council Chambers 6:00 p.m. 501 Evergreen Point Road CALL TO ORDER The Planning Commission meeting of January 28, 2014, was called to order at 6:00 PM by Chair Nunn. Grumbach introduced new Deputy City Clerk, Kristin McKenna, who would be acting as recording secretary for the meeting, and new City Manager, Michael Sauerwein, who was in attendance in the audience. ROLL CALL Present: Chair Heija Nunn, Jennifer Garone, Peter May, Peter Papano, Randy Reeves, and Shawn Schubring. Absent: None Staff Present: Robert Grumbach, Development Services Director Kristin McKenna, Deputy City Clerk Michael Sauerwein, City Manager Kevin Cricchio, City CMP Consultant ELECTIONS (6.01 PM) Chair Nunn turned the meeting over to Deputy City Clerk Kristin McKenna who called for nominations for the 2014 Planning Commission Chair. MOTION PAPANO / SECOND GARONE TO NOMINATE COMMISSIONER NUNN AS PLANNING COMMISSION CHAIR. APPROVED 6 — 0'. (6:01 PM) *Note: no other nominations were made for chair. Chair Nunn called for nominations for Vice -Chair. MOTION REEVES TO NOMINATE PETER MAY AS VICE -CHAIR. MOTION NUNN / SECOND MAY TO NOMINATE JENNIFER GARONE AS VICE CHAIR. MOTION TO ELECT JENNIFER GARONE PLANNING COMMISSION VICE -CHAIR. APPROVED 6 — 0. (6:02 PM) ANNOUNCEMENTS (6:03 PM) Grumbach made the following announcements: 45 AGENDA ITEM 8.1b Checked in with the Commissioners about scheduling a planning short course to be held in Medina. Chair Nunn recommended focusing on a single topic and Grumbach said he would inquire to have it focus on the comprehensive plan update. Provided a reminder about the public hearing on February 25th regarding the zoning map. APPROVAL OF MINUTES (6:06 PM) MOTION MAY / SECOND PAPANO TO APPROVE THE MINUTES FOR THE DECEMBER 3, 2013, SPECIAL PLANNING COMMISSION MEETING AS WRITTEN. APPROVED 6 — 0. (6:06 PM) AUDIENCE PARTICIPATION (6:07 PM) There were no comments from the audience. PUBLIC HEARINGS (6:07 PM) QUASI-JUDICIAL: 1) Level 2 Tailored CMP. File No. CMP-13-021 Site Address: 3655 Evergreen Point Road Proposal: Redevelop a residential lot containing geologically hazardous areas. Work entails the demolition of an existing two-story residence and construction of a new single family residence. Chair Nunn stated that this was a quasi-judicial matter and asked if Planning Commission members had any disclosures related to the Appearance of Fairness Doctrine. May responded that he was a neighbor and had submitted a comment for the record and recused himself from participating in hearing the case. May went on to say that he also wished to make a statement as part of the hearing. Chair Nunn asked if there were any challenges to any other Planning Commission members participating in the hearing. There were no challenges. Grumbach asked if the applicant objected to May's presence during the hearing. There were no objections. Chair Nunn explained how the hearing would be conducted. Grumbach gave the oath to Kevin Cricchio, City CMP Consultant. Cricchio provided the Planning Commission a record of an email received on November 25, 2013, from Chris and Susan Marker agreeing with the Mays' comments and which was labeled exhibit 12. Cricchio presented a summary of his staff report. Cricchio showed an aerial view of the property and explained that the access was off a shared private lane. He testified Planning Commission Minutes Page 2 January 28, 2013 46 AGENDA ITEM 8.1 b that the property lies in a geologically hazardous area which triggered the requirement for a geotechnical report and noted that the report was found to be complete and in compliance with city code. He explained that the presence of the critical area on the property triggered the Level T2 Construction Mitigation Plan. Cricchio also explained that a public comment had been received from Peter and Trish May expressing concerns regarding the proposed screening, possible construction noise, and potential construction parking in the right-of-way and/or neighboring properties. He stated the letter was shared with the applicant's agent, John Stoeck, and resulted in a revised site plan being submitted, which included additional screening and the location of a dumpster. He commented that conditions numbers 9 and 10 were added to address the neighbor's concerns regarding noise and parking. Cricchio reported that staff recommends approval of the construction mitigation plan subject to the ten conditions listed in the staff report. Papano inquired about information on the retaining wall. Cricchio showed the Commissioners a photo of the structure and deferred to the applicant to explain it in more detail. Vice Chair Garone asked if there should be consistency between the language regarding required repairs to the private driveway as well as the public right-of-way. Grumbach explained that the City has the authority to enforce its rules in the public rights -of -way, but does not have the authority to require repairs to private property and that that would be a civil matter. Vice Chair Garone asked about the allowed work hours for the cutting of stone and tile. Cricchio responded that request came from the comment letter. He went on to explain that the Medina Municipal Code states the allowed construction hours and that the applicant was proposing to fewer hours than allowed by the MMC. Discussion among the Commissioners followed. Grumbach gave the oath to John Stoeck, applicant. Stoeck first addressed the question regarding the retaining wall in the geologically hazardous area and explained that the existing riprap rockery is proposed to remain and that the new concrete retaining wall will be constructed to the east of it. Schubring expressed doubt that all of the construction vehicles would fit on the property and asked about a contingency plan. Stoeck referred to the site plan, Exhibit 2b, and explained that a temporary turnaround would be constructed for delivery trucks. Schubring, explaining that he had recently built his own house, continued to express concern and Stoeck testified that he did not have a contingency plan for parking. Grumbach explained that if problems arise with construction vehicle parking, the City has authority to require workers to be shuttled to the site and that the project could be shut down until a compliance plan was approved. Planning Commission Minutes Page 3 January 28, 2013 47 AGENDA ITEM 8.1 b Chair Nunn expressed her concern with the parking situation, explaining that the road is very narrow at that location at the end of Evergreen Point Road, and urged Stoeck to think about it further and try to come up with a back-up plan. Chair Nunn also expressed concern with the height of the screening fence and wondered about its purpose. Stoeck explained the fence steps down from the grade and Grumbach explained it is being used to screen materials that are stored onsite. Vice Chair Garone asked about the height of the rockery and Stoeck responded that it starts out at two feet in height and goes up to approximately 12 feet in height. Schubring inquired about the amount and type of tile to be used and there was further discussion among the Commissioners regarding what time of day the the and cement cutting would occur. Chair Nunn asked about the delivery trucks and how they would access the property. Stoeck told the Commissioners that he is not intending to use semi -trucks and will instead use medium sized flat-bed trucks for deliveries. Schubring asked Stoeck to make sure that the trucks' motors are turned off when not in use for the safety of the children in the neighborhood and Stoeck responded that they would be happy to comply. Stoeck was asked about the time frame of the project. He responded that his goal is to be completed with the project within 12 months. Discussion also took place regarding the potential for blocking the neighbors' access on the shared private lane. Stoeck explained that it would be the responsibility of the job superintendent to make sure that doesn't happen. Grumbach gave the oath to Peter May, neighbor. May thanked the applicants for being responsive to the issues he had raised. He showed aerial photos of the project in relation to his house and explained that they had already been surrounded by constructon for several years. He pointed out that the time restriction he had proposed for cutting tile had been used previously for other construction sites. May also pointed out that there is no turnaround area on the street for a larger truck. He also expressed concern that the trucks would try to use neighboring driveways as a turnaround and that could cause damage to driveways, hedges and property. He commented that he would like to see signs posted in the private driveways indicating "No turnaround in driveway". He said he would like the commission to consider an amended provision that would require any larger vehicles to back down to the site instead of turning around. May also said he is very excited for his neighbors to have their home built, but just needed to express some issues of concern. Further discussion among the Commissioners occurred regarding trucks turning around and requiring a sign. Grumbach gave the oath to Angie Song, property owner. Song explained that the hedge will be removed, making more room for the trucks to maneuver. She also stated that they have a very good relationship with the neighbor below and that it Planning Commission Minutes Page 4 January 28, 2013 48 AGENDA ITEM 8.1 b might be possible to remove the address sign, which would also give trucks more room. Further discussion occurred among the Commissioners on the issues that had been raised. MOTION GARONE / SECOND SCHUBRING TO APPROVE CONSTRUCTION MITIGATION PLAN CMP-13-021 WITH THE CONDITIONS IN THE STAFF REPORT. (7:10 PM) Discussion among the Commissioners followed. John Stoeck requested that the allowable work hours be changed to allow work to continue to 7:00 PM on Monday through Friday instead of the 5:00 PM originally proposed. May testified that he had no objection to this. MOTION REEVES / SECOND SCHUBRING TO AMEND THE MOTION TO INCLUDE THE FOLLOWING ADDITIONAL CONDITIONS OF APPROVAL: 1) 24" X 24" SIGNS (NUMBER AS NEEDED) SAYING "NO TURNAROUND IN NEIGHBORS' DRIVEWAY" WOULD BE REQUIRED, 2) TRUCKS LARGER THAN 26,000 GROSS WEIGHT (CLASS A/B) ARE NOT ALLOWED TO TURN AROUND IN NEIGHBORS' DRIVEWAYS BUT WILL BE REQUIRED TO BACK DOWN TO THE SITE OR DRIVE DOWN AND BACK OUT WITH TURNAROUND AT 78T" AVE NE OR FURTHER, AND 3) ALLOWABLE HOURS WILL BE MONDAY — FRIDAY, 7:00 AM ARRIVAL, 8:00 AM START TIME, AND 7:00 PM END TIME. AMENDMENTS APPROVED 6 - 0. (7:18 PM) ORIGINAL MOTION TO APPROVE CONSTRUCTION MITIGATION PLAN CMP-13- 021 AS AMENDED, APPROVED 6 - 0. (7.18 PM) OTHER BUSINESS 1) 2014 Planning Commission Work Program (7.21 PM) The Commission discussed the 2014 work plan. Vice Chair Garone stated that she would like to see target dates as a goal on the work program items. Grumbach advised the Commissioners that having target dates could potentially result in extra meetings. The Commissioners discussed the possibility of having study sessions. The Commissioners discussed reprioritizing the work list. MOTION MAY / SECOND REEVES TO APPROVE THE PROPOSED WORK PROGRAM WITH THE CHANGE OF MOVING ITEM 7 TO 5 AND THE REST OF THE ITEMS MOVING DOWN. II MOTION WORKAPROGRAM CAPPROVEDB6RINOG TO ADD THE TARGET DATES TO II Planning Commission Minutes Page 5 January 28, 2013 as AGENDA ITEM 8.1 b ORIGINAL MOTION TO APPROVE THE WORK PROGRAM AS AMENDED. APPROVED 6 — 0. (7:41 PM) 2) GMA Comprehensive Plan Update - Discussion (7:42 PM) Grumbach explained the June 2015 state mandate for an update. He advised the Commissioners that the last update they had was in 2005. Grumbach called for any questions. May commented on affordable housing and is concerned of the potential use of drones in the near future. Reeves suggested that having a facilitator may assist in getting them through a lot of information in a timely manner. Chair Nunn suggested that Medina Days may be a good time to get the public engaged. Chair Nunn also would like feedback from the community regarding affordable housing. 3) Streetscape Comprehensive Plan Amendment — Discussion (7:56PM) Grumbach reminded the Commissioners that they last looked at the proposal in October 2013 and he would like their feedback on the revisions. He also noted that the Commissioners still needed to take a look at the Non -motorized Transportation Plan. Chair Nunn commented on the Capital Improvement Plan (CIP) and making sure the streetscape is consistent with the CIP. Grumbach responded that CIP/ TIP can morph, get twisted or delayed and noted that CIP/ TIP plans should be looked at as a thought process and can be used in helping to secure grants. MOTION BY MAY / SECOND BY SCHUBRING TO ACCEPT THE REVISIONS OF THE STREETSCAPE COMPREHENSIVE PLAN. APPROVED 6-0. (8:09 PM) 4) Tree Code Continued — Discussion on this item was postponed to the next meeting ADJOURNMENT MOTION MAY / SECOND GARONE TO ADJOURN THE JANUARY 28, 2014, PLANNING COMMISSION MEETING. APPROVED 6 - 0. (8.03 PM) The next Planning Commission meeting is scheduled for Tuesday, February 25, 2014, at 6:00 PM. Minutes taken by: 4Aa<G<_t� Kristin McKenna Deputy City Clerk Planning Commission Minutes Page 6 January 28, 2013 50 AGENDA ITEM 8.2 CITY OF MEDINA Memorandum DATE: February 4, 2014 TO: Medina City Council ) FROM: Caroll P. Wedlund, Civil Service Examiner U RE: Medina Civil Service Commission 2013 Annual Report COMMENT Attached is a copy of the Medina Civil Service Commission 2013 Annual Report. Due to conflicting schedules and resultant unavailability over the past few weeks, two members of the Civil Service Commission were unable to meet and sign this document until the CSC meeting on January 27, 2014. The CSC Chairman was absent from that meeting; however, I subsequently obtained his signature and delivered the CSC 2013 annual report to City Hall for submission to you. cPW Enclosure: Medina Civil Service Commission 2013 Annual Report 51 AGENDA ITEM 8.2 CITY OF MEDINA Memorandum DATE: December 30, 2013 TO: Medina City Council FROM: Medina Civil Service Commission RE: 2013 Annual Report COMMENT The Medina Civil Service Commission's (CSC's) role in the Skinner appeal is nearing an end. There has been an abundance of correspondence and legal proceedings during 2013. On December 24, 2013, the Commission's Special Counsel Steve DiJulio addressed the CSC's involvement in two pending court proceedings. He indicated the CSC would not be appearing in either of these proceedings, nor would they be filing a brief in Skinner's appeal case. However, the CSC would remain as a party of record for purposes of receipt of information and pleadings. Recruitment for lateral police officer has ceased, due to implications surrounding the outcome of the Skinner case. At this time, the City has no current entry level police officer eligibility list, as the most recent one expired on June 11, 2013. During the past year, the CSC met four times, and also had to cancel and reschedule two hearings due to circumstances beyond their control. The hearing on the Remedy Phase originally set for July 30, 2013 was rescheduled to late September, and then set for October 8, 2013. At the last minute, CSC Special Counsel DiJulio recommended, and the CSC agreed, that the October 8, 2013 hearing should be cancelled, pending further developments in this case. Peter E. Jor e s Roger F. Ngouenet ony D. Shapiro Chairman Commissioner Vice -Chairman 52 AGENDA ITEM 8.3 .�.tOfMF%9 MEDINA, WASHINGTON MEDINA CITY COUNCIL SPECIAL AND REGULAR MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina MONDAY, FEBRUARY 10, 2014 6:30 PM MAYOR CITY MANAGER MICHAEL LUIS MICHAEL SAUERWEIN DEPUTY MAYOR CITY ATTORNEY DAVID LEE KARI SAND COUNCIL MEMBERS CITY CLERK PATRICK BOYD AIMEE KELLERMAN JAY DECKER JOHN MAFFEI ALEX MORCOS CURT PRYDE MINUTES EXECUTIVE SESSION - CALL TO ORDER / ROLL CALL Mayor Luis called the Executive Session to order at 5:30 p.m. Council Members Present: Boyd, Decker, Lee, Luis, Maffei, Morcos, and Pryde Council Members Absent: None Staff Present: Sauerwein, Sand, Kellerman, and Grumbach �Xu77v - All � RCW 42.30.110 (1)(c) To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. ADJOURNMENT Council adjourned to the Regular meeting at 6:17 p.m. 53 AGENDA ITEM 8.3 1. REGULAR MEETING - CALL TO ORDER / ROLL CALL Mayor Luis called the Regular meeting of the Medina City Council to order at 6:30 p.m. Council Member Present: Boyd, Decker, Lee, Luis, Maffei, Morcos, and Pryde Council Members Absent: None Staff Present: 2. PLEDGE OF ALLEGIANCE The Mayor led the Pledge. Sauerwein, Sand, Kellerman, Grumbach, Adams, and Yourkoski At this point 6:32 p.m. Mayor Luis reordered the agenda to take up Agenda Item 4, Approval of the Meeting Agenda. 4. APPROVAL OF MEETING AGENDA ACTION: Council Member Boyd pulled Consent Agenda Items 8.4 and 8.5 and requested these be moved under Other Business as Items 10.2 and 10.3. Council approved the Agenda as amended by Boyd. 3. PRESENTATIONS_, 3.1 King County Council Member, District 6, Jane Hague addressed the Council regarding continued transparency, improving local infrastructure, our economy, and our quality of life. She also congratulated Curt Pryde, John Maffei, and Alex Morcos on winning their election to Council, as well as, Patrick Boyd on his re-election to Council. The following presentation was cancelled and will be rescheduled at a later date. 3.2 Mike Painter, Washington Association of Sheriffs and Police Chiefs, will present on the Medina Police Chief recruitment. 5. PUBLIC COMMENT - Mayor Luis opened the public comment period at 6:42 p.m. The following individual addressed the Council: • Connie Gerlitz commented on the boardinghouse issue in Medina. Mayor Luis closed the public comment period at 6:45 p.m. City Council Minutes Page 2 February 10, 2014 54 AGENDA ITEM 8.3 6. COUNCIL / BOARDS AND COMMISSIONS REPORTS 6.1 Mayor and Council Member Reports. Council Member Patrick Boyd reported on attending Emergency Preparedness, Park Board and Planning Commission meetings and encouraged the rest of Council to attend these meetings as well. 6.2 Commissions, Boards, and Advisory Committee Reports. Park Board Chair Miles Adam reported on the 2014 Park Board work plan and asked for approval. He invited Council to attend the Arbor Day celebration as well as the Park Beautification day, which will be scheduled for the Saturday before Medina Days. 7. CITY MANAGER'S REPORT . .. ....3 � . 7.1 Department Directors: Police, Development Services, Finance, and Public Works. Acting Police Chief Dan Yourkoski reported on the two burglaries and vehicle prowls in January. He also reported that in April the City will be holding a Shredder Day and Drug Take -back Day. Development Services Director Robert Grumbach reported that the Planning Commission held their election for Chair and Vice Chair. Heija Nunn will continue as the Chair for 2014 and Jennifer Garone was elected Vice Chair. Grumbach reported on the ViewPoint trail seating areas and the options that WSDOT provided for the City's input. Staff is also working with WSDOT on the East Centennial lighting and notified Council of a lightinc study being prepared. Finance Director Nancy Adams gave an overview of the close-outs on the 2013 budget, which included a budget amendment. Adams also reported on the Auditors Exit Interview on January 31, 2014 and noted that both Council Members Boyd and Morcos were in attendance. The City received a clean audit review with no findings. City Manager Michael Sauerwein directed Council to the Public Works staff report which showed pictures of Public Works shop addition, the new picnic shelter at Medina Park, and the Windsong sculpture which will be relocated to the new picnic shelter when complete. 7.2 City Manager City Manager Michael Sauerwein reported on the City Council Retreat which will be held on Saturday, March 22 at Overlake Golf and Country Club in the Fireside Room. The facilitator is John Howell from Cedar River Group. Sauerwein also reported on the Quarterly Newsletter and costs of printing from three companies. The lowest bid came in at $1,500, which includes printing, folding, stamping, and mailing. Council directed staff to add this as a discussion item at the February 24, 2014 City Council Study Session. City Council Minutes Page 3 February 10, 2014 55 AGENDA ITEM 8.3 8. CONSENT AGENDA ITEMS ACTION: Motion by Boyd, second by Maffei and carried by a 7:0 vote; Council Approved Consent Agenda Items 8.1 - 8.3, and 8.6. 8.1 Subiect: November 18, 2013 Park Board Meeting Minutes Recommendation: Receive and file. Staff Contact: Aimee Kellerman, City Clerk 8.2 Subiect: January 13, 2014 Special and Regular Meeting Minutes Recommendation: Approve. Staff Contact: Aimee Kellerman, City Clerk 8.3 Subiect: Approval of December, 2013 and January, 2014 Check Registers Recommendation: Approve. Staff Contact: Nancy Adams, Finance Director 8.6 Subiect: Appointment of Deputy Mayor David Lee to Eastside Transportation Partnership (ETP) Recommendation: Approve. Result of Recommended Action: Approval will appoint Deputy Mayor David Lee to represent the City of Medina on the Eastside Transportation Partnership to address transportation needs. Staff Contact: Michael Sauerwein, City Manager 9. PUBLIC HEARING IT04S' 9.1 None 10. ORB.,UTMS 10.1 Subiect: Boardinghouse Discussion Recommendation: Provide direction on how to proceed. Result of Recommended Action: City Council and staff will discuss the ongoing issue of boardinghouses in Medina and how proceed with proposed amendments to the Zoning Code. Staff Contact: Robert Grumbach, Development Services Director ACTION: Development Services Director Grumbach reported on the continued discussion of boardinghouses and provided Council with possible amendments to the Zoning Code. He noted that legal review was still necessary. After discussion, Council directed staff to bring this back to the Council for further review before they would send it to the Planning Commission. City Council Minutes Page 4 February 10, 2014 56 AGENDA ITEM 8.3 8.4 Subject: 2014 Park Board and Work Program Recommendation: Approve. Result of Recommended Action: Acceptance of the 2014 Park Board Work Program will provide approval of the Park Board proposed activities for 2014. Staff Contact: Joe Willis, Public Works Director Council Member Boyd proposed amendments to the 2014 Park Board Work Plan as follows: Park Board shall engage in a vision exercise to include the possibility of reclaiming land at Medina Park; Address the augmentation of ViewPoint on the 520; and Possible acquisition of property for future park sites. ACTION: Motion by Maffei, second by Pryde, and carried by a 7:0 vote; Council approved the 2014 Park Board Annual Work Program. ACTION: Motion by Luis second by Pryde and carried by a 7:0 vote; Council amended the 2014 Park Board Annual Work Program as stated by Council Member Boyd. 8.5 Subject: 2014 Planning Commission and Work Program Recommendation: Approve. Result of Recommended Action: Approval will provide direction to the Planning Commission on the work tasks to accomplish in 2014. Staff Contact: Robert Grumbach, Development Services Director ACTION: Motion by Boyd, second by Maffei, and carried by a 7:0 vote; Council approved the 2014 Planning Commission Work Plan with the forthcoming amendments. Council Member Boyd proposed amending the 2014 Planning Commission Work Plan as follows: • Item No. 3 Tree Code Amendment will be completed in time for the May 2014 City Council meeting • Item No. 4 Boardinghouse Zoning, the City Council will provide further direction to the Planning Commission • Item No. 5 Construction Mitigation Plan, the City Council will provide further direction before sending this to the Planning Commission • Item No. 6 Height in the R-16 Zone deleted from the work plan. ACTION: Motion by Boyd, second by Maffei, and carried by a 7:0 vote; Council amended the 2014 Planning Commission Work Plan as stated by Council Member Boyd. City Council Minutes Page 5 February 10, 2014 57 AGENDA ITEM 8.3 10.2 Subject: Official Response to the Department of Ecology's Conditional Approval of Medina Shoreline Master Program (SMP) Recommendation: Approve. Result of Recommended Action: Approval will authorize staff to send a formal response to the Department of Ecology's conditional approval of Medina's Shoreline Master Program (SMP). If Ecology accepts the proposed changes, an ordinance adopting the final version of the Shoreline Master Program will be prepared for City Council action at a future meeting. Staff Contact: Robert Grumbach, Development Services Director ACTION: Motion by Morcos, second by Boyd, and carried by a 7:0 vote; Council approved the City's alternatives contained in Exhibits A, B, and C; and authorized the Mayor to sign and submit the proposed alternative to the Department of Ecology (DOE) for their consideration. ACTION: Motion by Boyd, second by Maffei, and carried by a 7:0 vote; Council amended Items 35 through 39 in Exhibit A to include the listed staff recommendations. 10.3 Subject: 2014 City Council Calendar Recommendation: Discussion item only; no action needed. Result of Recommended Action: Council and staff review upcoming meetings and make necessary adjustments as needed. Staff Contact: Michael Sauerwein, City Manager ACTION: There were no additional changes to the 2014 City Council Calendar. 11. PUBLIC COMMENT = f Mayor Luis opened the public comment period at 8:29 p.m. The following individual addressed the Council: • Jim Clark regarding boardinghouse issues in Medina, the need to update the City's ordinances and an electronic newsletter to the community Mayor Luis closed the public comment period at 8.32 p.m. 12. COUNCIL REQUESTS FOR FUTURE AGENDA ITEMS None. City Council Minutes Page 6 February 10, 2014 58 AGENDA ITEM 8.3 13. ADJOURNMENT Motion by Lee, second by Maffei, Council adjourned the regular meeting at 8.32 p.m. Michael Luis, Mayor Attest: Aimee Kellerman, City Clerk City Council Minutes Page 7 February 10, 2014 59 AGENDA ITEM 8.3 ItOf'"F0 MEDINA, WASHINGTON MEDINA CITY COUNCIL SPECIAL MEETING MINUTES Medina City Hall, Council Chambers 501 Evergreen Point Road, Medina MONDAY, FEBRUARY 24, 2014 5:30 PM MAYOR MICHAEL LUIS DEPUTY MAYOR DAVID LEE COUNCIL MEMBERS PATRICK BOYD JAY DECKER JOHN MAFFEI ALEX MORCOS CURT PRYDE MINUTES 1. SPECIAL MEETING - CALL TO ORDER / ROLL CALL Mayor Luis called the Special Meeting to order at 5:30 p.m. CITY MANAGER MICHAEL SAUERWEIN CITY ATTORNEY KARISAND CITY CLERK AIMEE KELLERMAN Council Members Present: Boyd, Decker, Lee, Luis, Maffei, Morcos, and Pryde Council Members Absent: None Staff Present: Sauerwein, Grumbach, Adams, McKenna, Yourkoski, Willis and Kellerman 2. SPECIAL-MEE-TTING 2.1 Subiect: Mike Painter, Washington Association of Sheriffs and Police Chiefs, will present on the Medina Police Chief Recruitment Director of Professional Services, Michael Painter gave an update on the Police Chief recruitment and a summary of process. 2.2 Subiect: Quarterly City Manager's Report Discussion (Continued from the February 10 Regular Meeting) City Manager Michael Sauerwein reported back to Council on the Quarterly Newsletter and proposed that staff move forward with creating a newsletter beginning in April. Council gave authorization to the City Manager to move forward with the newsletter. 61 AGENDA ITEM 8.3 2.3 Subiect: City Council Committees City Manager Michael Sauerwein reported on the process of previous City Council Committees and proposed that Council streamline the process. Council Member Boyd suggested that Council reinstate the three committees. The appointments are as follows: Facilities Committee: Council Member Jay Decker, Council Member Curt Pryde, and Mayor Michael Luis. Finance Committee: Council Member John Maffei, Deputy Mayor David Lee, and Mayor Michael Luis. Personnel Committee: Council Member Patrick Boyd, Council Member Alex Morcos, and Mayor Michael Luis. At this point (6:24 p.m.) Council took a brief recess. The full Council reconvened at 6:31 p.m. 2.4 Subiect: Public Disclosure and Open Meetings Act Training by Ramsey Ramerman, Assistant City Attorney for the City of Everett Assistant City Attorney of the City of Everett, Ramsey Ramerman presented on the Open Meetings Act and Public Disclosure. At this point (7:48 p.m.) Council took a brief recess. The full Council reconvened at 7:58 p.m. 3. Ai)JOIR#�K11Tf� Motion by Pryde second by Maffei; Council adjourned the Special Meeting at 9:48 p.m. Michael Luis, Mayor Attest: Aimee Kellerman, City Clerk 62 AP Check Register February 2014 Invoice Number VendorName Accounthiumber AccountDescdption Transaction Check Date Detail Amount Check Number Transaction_ Notes 141061K Accurate Electric 001-000-000-518-30-08-0(Repairs/main-City Hall Bldg 2/12/2014 $2,244.75 54982 Heater Install-Restrooms $2,244.75 54962 Total ANGLIN - LEOFF1-1/31/14 Anglin, Albert 001-000-000-521-20-21-1(Personnel Benefits -Retirees 2/12/2014 $308.25 54983 LEOFF1 REIMB. 1/31/14 $308.25 54983 Total 164433 Autonation Shared Service Center 001-000-000-521-20418-)(Repairs & Maint-Automobiles 2/12/2014 $810.23 54984 Maint. Car k16 - PD $91023 54984 Total D017234-IN B & M Datanode LLC 001-000-0(WS14-10-31-0(IT HW SW Oper Supplies -City Hall 2/12/2014 $123.19 54985 LF Server Maint. 0017256-IN B & M Datanode LLC 001-01O-0O0-514-10-41-0(rr Tech, SW Services- City Hall 2/12/2014 $208.05 54985 HW Maintenance - Feb. 2014 0017252-IN B & M Datanode LLC 001-000-000-514-10.41-0(IT Tech, SW Services- City Hall 2/12/2024 $164.25 54985 SSL Cert. Renewal D017257-IN B & M Datanode LLC 001-000-000-514-1041-O(IT Tech, SW Services- City Hall 2/12/2014 $138.08 54985 CH Syr Monitoring- Feb. 2014 0017245-IN B & M Datanode LLC 0014000-000-514-1041-0(IT Tech, SW Services- City Hall 2/12/2014 $765.96 54985 AV Renewal - CH 0017253-IN 8 & M Datanode LLC 001-OW4)OD-521-20-41-0!IT Services 2/12/2014 $164.25 54985 Consulting - WSP Tech Audit D017256-IN B & M Datanode LLC 001-000-000-521-2041-0!IT Services 2/12/2014 $312.08 54985 Maint. - PD 0017244-IN B & M Datanode LLC 001-OW-OW-521-20-41-0'-IT Services 2/12/2014 $437.46 549BS AV Renewal - PD 0017257-IN 8 & M Datanode LLC 001-000-M-521-2041-0!IF Services 2/12/2014 $573.67 54985 PD $2,886.99 54985 Total 24093&5 Cellhire USA, LLC 001-000-000-525-60-31-()(Supplies 2/12/2014 $39.95 54986 EP Sat Phone $39.95 54986 Total 6373989759E 1/17/14-2/17/14 Centurylink 001-OW-000-521-20-42-0(Communications (phone,Pagers) 2/12/2014 $158.03 54987 PD Fax w/ Tolls, 2 aim lines $158.03 54987 Total 40425878 Chevron (Police) 001-OW-OOD-521-20.32-0(Vehkle Expenses -Gas, Car Wash 2/12/2014 $1,591.09 54988 Fuel, Maint - PD 4D425878 Chevron (Police) 001-000-000-521-2048-1( Repairs & Maint-Autombiles 2/12/2014 $152.27 54988 Fuel, Maint. - PD $1,74336 54998 Total 12959 CNR, Inc 001-000-000-514-1048-0( Repairs & Maint-Annual Software M 2/12/2014 $198.48 54989 Mltel SW Maint. $198A8 54989 Taal 8499330081741723 2/7/14-3/6/l Comcast 0014)00.000-521-20-48-2(Repalrs & Maint-Cad 2/12/2014 $230.80 54990 Camera - 700 Lk Wa Blvd 9498330130197935 2/7/14-3/6/1Comcast 001-000-000-521-2048-2(Repairs&Maint-Cad 2/12/2014 $230.80 54990 Camara -1000 Lk Wa Blvd $461.60 54990 Total X39TPMPNI Dell Marketing LP 001-000-000-514-10-31-0(IT HW SW Oper Supplies -City Hall 2/12/2014 $120.44 54991 Digital US83.0 Ext HD City Mgr XJ9WFK2K8 Dell Marketing LP 001-000-000-514-1D-314X IT HW SW Oper Supplies -City Hall 2/12/2014 $1,090.59 54991 Replacement PC - Finance2 $1,211.03 54991 Total 7696 Eastside Public Safety Communkat'OOl-DOD-D00-521-20-51-2( Dispatch-EPSCA 2/12/2014 $693.21 54992 Radio Fee - Feb. - PD $69322 54992 Total 417220 ENA Couriers Inc 001-0OD-000-521-2042-0(Communications (phone,Pagers) 2/12/2014 $185.43 54993 Court Courier Svc -PD $10,1113 54993 Total 29791 Ever -Mark, Lk 001-0OD-(X -52530-31-0(Supplies 2/12/2014 $401.61 54994 Emerg. Prep. Logo Caps $401.61 54994 Total 72496 Everson's Econo-Vac, Inc. 3014)00-000-5424041-0(Storrn Drain Maintenance 2/12/2014 $2,581.86 54995 Storm Drain Malat $2,581.26 54995 Total 13824 FCI- Custom Police Vehicles 001-000-000-521-2D-48-1(Repairs&Maint-Automobiles 2/12/2014 $32.64 54996 Repairs - Car N19-PD $32.64 54996 Total 231955 Flex -Plan Services, Inc. DO1-000-000-514-1D49-1(Miscellaneous 2/12/2014 $668.00 54997 2014 Flex Plan Annual Fee, Jan. $669.00 $4997 Total 1 63 AP Check Register February 2014 Transaction Invoice Number VendorName AccountNumber AccountDescription Check Date Detail Amount Check Number Transaction_Notes 655096 Goodsell Power Equipment,Inc 001-000-000-576-80-48-0(Repair & Maint Equipment 2/12/2014 $50.35 54998 Repairs SUM Blower -PW $50.35 54998 Total HANSON CMP Bond 2/6/14 Hanson, John & Piper 631-000-000-589-00-12-0£CMP Bond Release Hanson 2/12/2014 $1,500.00 54999 Release of CMP Cash Bond $1,500.00 549" Total 326491 Home Depot Credit Services 001-000-00D-576480-31-0( Operating Supplies 2/12/2014 $86.98 55000 Sideboards - new Toro Truck $56.98 55000 Total 2027270 KC Office of Finance 001-000-000-511-80-51-0KEledlon Services -Voter Regist 2/12/2014 $84.60 55001 KC Voters Pamphlet Costs -COM $94.60 SS001 Total 181439 Kenyon Disend, PlIc 001-000-000-515-20.41-1(Clty Attorney 2/12/2014 $5,431.36 55002 City Attorney -Jan. 2014 $5,431.36 SS002 Total 227697813 Konica Minolta Business Solutions 001-000.000-521-20-45-0( Equipment -Lease & Rentals 2/12/2014 $197.14 55003 Copier Lease - PD $187.14 SS003 Total medina-0O1/30 Law, Lyman, Daniel, Kamerrer & Bo 001-DOO-000-515-20-41-6(Special Counsel 2/12/2014 $575.50 55004 Special Counsel - Chen v. COM $57550 SS004 Total 95663583 McAfee 001-000-000-514-10-414( IT Tech, SW Services- City Hall 2/12/2014 $230.00 55005 Emil Defense Svcs $230.00 55005 Total MICHAEL'S 12/2/13-1/31/14 Michael's Dry Cleaning 001-000-000-521-2D-224)(Un0orms 2/12/2014 $205.10 55006 Dry Cleaning -PD $205.10 55006 Total MIKE'S TREE - 2/10/14 Mike's Tree Care, Inc 101-000-000-542-30-41-0( Professional Services 2/12/2014 $629.62 55007 Tree, Holiday Lights Removal $629.62 55007 Total 429 Moberly & Roberts, PLLC 001-000-OOO-512-50-01-1( Prosecuting Attorney 2/12/2014 $4,000.00 55008 Prosecutor- Jan. 2014 $4,000.00 55O08 Total 500580690 Modular Space Corporation 101-000-000-542-30-410 Professional Services 2/12/2014 $122.90 55009 Temp Storage -PW Equip. $12290 55009 Total NAY - Adv. Dep. Refund-1/21/14 Nay, Charles & Carrie 001-000-00D-389-00.0D-O(Other Non -Revenues (Adv Dep/Pass 2/12/2014 $706.91 55010 Advance Deposit Refund - Nay $706.91 SS010 Total 2631 Northwest Aed, Inc. 001-00)MG-521-20-314)(Office Supplies 2/12/2014 $1,135.73 55011 AED Pads for Patrol Cars $1,135.73 55O11 Total 2014-36 NW Police Accreditation Coalition 001-000-000-521-20494(Dms,SubcripWns,Membemhips 21IV2014 $100.00 55012 Member Dues2014 $100.00 SS012 Total 37960 O'Brien, Barton, Joe & Hopkins, PLL 001-000.000-512-50-41-2( Public Defender 2/12/2014 $580.00 55013 Public Defender -Jan. 2014 $590.00 SS013 Total 709944 Ogden Murphy Wallace 001-00D0o0-515-20-41-0(Special Counsel 2/12/2014 $3,265.77 55014 Special Counsel -Skinner Matter $3,265.77 55M Total 538119 Pack Topsoils,Inc. 001-00D-0045764"14)r Professional Services-Mlsc 2/12/2014 $108.50 55015 Dump Clean Green 537977 Pacific Topsoils, Inc. 101-000-000-542-30-31-0(Operating Supplies 2/12/2014 $71.72 55015 Backfill Gravel $18022 55015 Total PSFOA 2024 PSFOA 001-000-00D-514-SO-49-0(Misc-Dues,Subscriptions 2/12/2014 $25.00 55016 Member Dues 2014-Adams $25.00 55016 Total 2 64 invoice Numoer 20DO04944904 12/20/13-1/21/ 20DO04844698 12/20/13-1/21/ 200024956076 12/19/13-1/17/ 200DO4844466 12/20/13-1/21/ 300000DO0087 1/1/14-1/30/14 McConkey Ill-1/30/14 1044 1043 458398 458527 1401 2426 1575 36596 3222139393 3222139394 3222139392 3222139390 8316 WFOA 2014-Adams E984343 JESSEN,JEAN E984342 1ESSEN, JOHN E984346 ELDRENKAMP FB91017007141 114004926 114005602 AP Check Register February 2014 VeetdorName AccountNumber AccountDexription lr Puget Sound Energy 001-000-"-521-20-48-2(Repairs&Main-HW/SW Maint 1r Puget Sound Energy 001-000-000-521-20-48-2(Repairs & Maint-HW/SW Maint. it Puget Sound Energy 001-000-000-521-2G-48-2(Repairs & Maint-HW/SW Maint. •Puget Sound Energy 101-000-000-542-63-41-0(Street Light Utilities Puget Sound Energy 101-000-000-542-63-41-0(Stmet Light Utilities Rod McConkey Construction 307-000-000-594-19-63-01 Public Works Shop Improvements RSR Construction DO1-000-000-576-80-41-0( Professional Services RSR Construction 307-000-0011-594-19-62-11Medina Park Picnic Shelter Security Safe & Lack Inc 001-000-000-518-ID-41-0(Professional Services Security Safe & Lock Inc 001-000-000-521-20-41-0( Professional Services Skoog, Anne 101-DOD-000-542-30-41-0(Profenional Services Sound Cities Association 001-000-000-519-90-51-0( King County Water/Land Resource Sound Law Center 001-OOD-000-558-00-41-0: Hearing Emminer Spot -On Print & Design 001-000-000-518-10-31-0(Office And Operating Supplies Staples Advantage 001-OW-OOD-518-10-31-0(Office And Operating Supplies Staples Advantage 001-000-000-518-10-314X Office And Operating Supplies Staples Advantage 001-D00-000-518-10-314XOffice And Operating Supplies Staples Advantage 001-000-0OD-521-20-314X Office Supplies Vigilant Video Inc D01-000-000-521-2048-2(Repairs & Maint-HW/SW Maint WA Finance Officers Association 001-000-000-514-10-49-0(Mix-Dues,Subxriptions WA ST Dept of Licensing 631-OW-DOD-589-12-S2-&Dept Of Lic-Gun Permit-$18/21 WA ST Dept of Licensing 631-OOD400-589-12-52-81 Dept Of Lic-Gun Permit-$18/21 WA ST Dept of Licensing 6314000-000-589-12-52-8f Dept Of Lic-Gun Permit-$18/21 WA ST Dept of Transportation 001.000-000-576-80-32-((Vehicle Fuel & Lube WA ST Patrol 0014)OD-OOD-521-20-41-5(Recrultm nt-Background WA ST Patrol 631-00D-0(0 589-12-52-& WA ST PatrcA-Gun-Fbi ($24) McKenna PDl - NW Clerks Washington State University -Con6001-0DD-000-518-10-43-0(TmwI&Training 3 Transaction Check Date Detail Amount Check Number Transaction_ Notes 2/12/2014 $38.99 55017 Camera-740ODE 2/12/2014 $39.47 55017 Camera - NE loth St 2/12/2014 $52.98 55017 Camera -82nd Ave NE 2/12/2014 $43.86 55017 Street Lights 2/12/2014 $1,974.36 55017 Street Lights $2,149.66 55017 Total 2/12/2014 $109,929.76 55018 Pymt 41- PW Shop Project $109,929.76 55018 Totei 2/12/2014 $273.75 55019 Step Repairs - CH 2/12/2014 $1,158.24 55019 Picnic Shelter Install $1,431.99 55019 Total 2/12/2014 $17.02 55020 Notice Board Keys 2/12/2014 $16.26 SS020 Keys -PD $3328 55020 Total 2/12/2014 $4,265.00 55021 Storm System Mapping $4,265.00 55022 Total 2/12/2014 $1,679.40 55022 Member Dues 2014 $1,679.40 55022 Total 2/12/2014 $1,746.50 SS023 HEX Svcs. $1,746SO 55023 Total 2/12/2014 $38.76 55024 Bus. Cards- Bates $38.76 55024 Total 2/12/2014 $373.14 55025 paper, post -it, Ink cartridges 2/12/2014 $68.88 55025 Cal refills, staples, paper 2/12/2014 $112.98 55025 4 Tier Letter Holders 2/12/2014 ($78.83) 55025 Refund - PD Ofc Supplies Returned $476.17 55025 Total 2/12/2014 $4,000.00 55026 License Renewals 2014 - PD $4,000A0 SS026 Total 2/12/2014 $50.00 55027 member Dues 2014 - Adams $50.00 SS027 Total 2/12/2014 $18.00 55028 E984343 Jessen, Jean - Orig Lic Fee 2/12/2014 $18.00 SS028 E984342 Jessen, John - Orig Lk Fee 2/22/2014 $18.00 55028 E984346 Eldrenkamp - Orig Lic Fee $54.00 55028 Total 2/12/2014 $65.45 55029 Fleet Fuel- PW $65.45 55029 Total 2/12/2014 $20.00 55030 CH - Background Checks 2/12/2014 $33.00 55030 CPL Checks $53.00 55030 Total 2/12/2014 $750.00 55031 PDl Training - McKenna $750.00 55031 Total 65 AP Check Register February 2014 Invoice Number VendorName AccountNumber Aecountl3escription 2014-0128 Watershed Company, The 001-000-00()-558-60-41-5` Shoreline Consultants WEDLUND CSE - Jan. 2014 Wedlund, Caroll WILLIS Auto -Feb. 2014 Willis, Joe 1011660-20140231 996165814X02162014 KELLERMAN 2/15/14 SAUERWEIN 2/15/14 ADAMS 2/15/14 ADAMS 2/1S/14 GRUMBACH 2/15/14 KELLERMAN 2/15/14 KELLERMAN 2/15/14 ADAMS 2/15/14 GRUMBACH 2/15/14 GRUMBACH 2/15/14 KELLERMAN 2/15/14 KELLERMAN 2/15/14 KELLERMAN 2/15/14 ADAMS 2/15/14 YOURKOSKI 2/15/14 YOURKOSKI 2/15/14 YOURKOSKI 2/15/14 YOURKOSKI 2/15/14 YOURKOSKI 2/15/14 YOURKOSKI 2/15/14 YOURKOSKI 2/15/14 GRUMBACH 2/15/24 GRUMBACH 2/15/14 WILLIS 2/15/14 WILLIS 2/15/14 WILLIS 2/15/14 WILLIS 2/15/14 WILLIS 2/15/14 001-D00-000.518-10-41-0( Professional Services 001-000-000-576-8043-0(Tmvel & Training Accurint- Account 1011660 001-000-000-521-20-41-0( Professional Services AT&T Mobility 001-000-000-521-2D-42-0(Communicatlons (phone,Pagers) Bank of America -Business Card Bank of America -Business Card Bank of Amerka-Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank ofAmerka-Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of Amerka-Business Card Bank of Amerka-Business Card Bank ofAmerka-Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of America -Business Card Bank of Amerka-Business Card Bank of America -Business Card Bank of America -Business Card 001-000400-511.60.49-0( Miscellaneous 001-000-000-513-10-49-01 Dues, Subscriptions 001-000-OW-514-10-31-00T H W SW Oper Supplies -City Hall 001-000-000-514-1Od9-1(Mixellaneous 001-000-000-514-10d9.1(Mixellaneous 001-000-000-518-10-31-0(Office And Operating Supplies 001.000-000-518-10-31-0(Office And Operating Supplies 001-OW-000-518-10-31-0(Otfice And Operating Supplies 001-000.000-518-10-42-0(Postage/Telephone 001-0OD-000-518-1042-0( Postage/Tekphone 001-000-000-518-1Od3-0(Tmvel & Training 001-000-000-518-10-434)(Travel & Training 001-000-000-518-10-43-0(Travel & Training 001-OW-000-518-30-45-0( Facility Rental 001.000-000.521-20-31-M Office Supplies 001-000-000-521-20.314XOf ire Supplies 001-000-000-521-20-31-(XOffice Supplies 001-000-000-521-20-31-4(Polke Operating Supplies 001.)00.)00-521-20-32-0( Vehicle Experoe,"as, Car Wash 001-000-000-521-20-32-0( Vehicle Expenses -Gas, Car Wash 0014)00.000-521-2049-4( Dues,Subcriptions, Memberships 001-000-000-558-60.43-0(Travel & Training 001-000-000-558.60.434)(Travel & Training 001-000-0OD-576-80-31-01Maintemnce Supplies 001-004000-576-IM43-017ravel & Training 001-000-000-576-8"21-0(Travel & Training 301-0004)00-542-30-4" Equipment Maintenance 101-00D-000-542-64-41-0(Traffic Control Devices Transaction Check Date Detail Amount Check Number 2/12/2014 $385.00 55032 $385.00 55032 Total 2/12/2014 $312.00 55033 $312.00 SSO33 Total 2/12/2014 $285.00 55034 $285.00 5SO34 Total 2/27/2014 $54.75 55035 $54.75 55035 Total 2/27/2014 $227.45 55036 $227A5 SS036 Total 2/27/2014 $43.39 55037 2/27/2024 $168.00 55037 2/27/2014 $509A5 55037 2/27/2014 (515.22) 5SO37 2/27/2014 ($23.83) 55037 2/27/2014 $498.18 55037 2/27/2014 $105.10 55037 2/27/2014 $128.05 55037 2/27/2014 $163.76 55037 2/27/2014 $1D6.80 55037 2/27/2014 $14.00 55037 2/27/2014 $14.00 55037 2/27/2024 $300.00 55037 2/27/2014 $392.00 55037 2/27/2014 $33.06 55037 2/27/2014 $84.13 55037 2/27/2024 $4736 SS037 2/27/2014 $69.99 55037 2/27/2014 $1D0.00 55037 2/27/2014 $100.00 55037 2/27/2014 $85.00 55037 2/27/2014 $695.00 55037 2/27/2014 $420.10 55037 2/27/2014 $407.31 55037 2/27/2014 $75.00 55037 2/27/2014 $45.00 55037 2/27/2014 $720.59 55037 2/27/2014 $949.93 55037 $6,23555 55037 Total Transaction_ Notes SMP Consulting Svcs CA Svc Examiner - Jan 2014 Auto Allowance -Feb. 2014 Investigative Tool - PD Patrol Car Connection - PD Refreshments -CC Mtg. WCMA Member Dues - 2014 Quality SSL Cert:m flmd.medina-wa.gov Credit BofA finance charge BofA Finance charge credit Xerox Phase Inks Coat Hooks - CM, PWD Offices 2014 Tax Forms: W 2/1099 Public Hrg Notice Mailing Public Hrg Notice Mailing Parking - Notary Training - Kellerman Parking - Notary Training - McKenna City Clerk's Assoc. Training Unit 1410 Public Storage Cell Phone Accessories Cell Phone Accessories Cell Phone Accessories Vehicle Equipment Good2Go Replenishment Good2Go Replenishment LEIRA Dues - Crum, Meyer Nat'l APA Conference - Grumbach Airfare - APA Conference Flags - CH, 5 Comers Pesticide Training - McGauran Pesticide Training - McGauran Repairs - Tiger Truck Street Sign Supplies 66 AP Check Register February 2014 Invoice Number VendorName AccountlNumber AccountDescription 90108897 11/21/13-1/27/14 Bellevue City Treasurer 001-000-000-576-80-47-0(Utilities 576501 Bellevue, City of 307-000-000-594-19-63-03 Public Works Shop Improvements 2416717 Cellhlre USA, LLC 00140004DOO-525-60-31-0(Supplies 4254517938049B 2/7/14-3/7/14 Cenuryldnk 0014)00-000-518-1042-0(Postage/Telephone 4254542095394B 2/8/14-3/8/14 Centurylink 001-000-000-525-60-31-0(Supplies CLYDE HILL -Jan. 2014 Clyde Hill, City of 001-000-000-55"0-41-M Building Inspector Contract 48764-19 Columbia Cascade Company 101-000-000-542-30-31-0(Opemting Supplies 8498330130193223 2/16/14-3/1!Comcast 001-000-0DO-521-2048-2(Repairs&Main-HW/SW Maint. 8498330130193264 2/16/14-3/VComcast 0(1-000-000-521-20-48-2(Repalm&Ma(nt-HW/SW Maint. 8498330130193587 2/25/14-3/2•Comcast 0014)00-000-576-80-42AXTelephone/postage 11037150020814 Crystal And Sierra Springs-Admin 001-000-00D-518-10314)(Office And Operating Supplies S296969020814 Crystal And Sierra Springs -Police 001-000-000-521-20-31-OC Office Supplies 5.29193E+12 Crystal And Sierra Springs-PW 001-000-000-576-80-31-0(Opemting Supplies 5494 Design Sound Northwest 001-000-DW-514-10-41-0(R Tech, SW Services- City Hall 417378 ENA Couriers Inc 001-000-000-521-20-42-0(Communications (phone,Pagers) 29074 Ever -Mark, Uc 0014)00-(100-521-20-31-0(Oftice Supplies FINNIGAN - EPC- Feb. Finnigan, Janet Kristen 001-00(1-00D-525-6041-0( Prof Serv-EP Coordinator FINNIGAN -EPC - Feb. Finnigan, Janet Kristen 001-OW-000-525L0.43-0(Tcavel&Training 71190 Home Depot Credit Services 001-000-000-518-3048-0( Repairs/main-City Hall Bldg 7083515 Home Depot Credit Services 001-M-OOD-576-80-31-0(Operating Supplies 30D0741 KC Finance-Adult/Juvenile Detentlo0(I1-000-00D-521-20-51-5(JaCI Service -Prisoner Board 11001806 KC Office of Finance 001-000-00D-521-2042-0(Communications (phone,Pagers) JAN14MED Kirkland Municipal Court 00140O600D-512-50-51-1(Munkipal Court-Tmfric/NonTrf 227323323 Konica Minolta Business Solutions 001-000-000-521-20-48-((Repairs &Maint-Equipment Transaction Check Date Detail Amount Check Number Transaction_Notes 2/27/2014 $99.47 55038 Irrigation - Viewpoint Park $99.47 55038 Total 2/27/2014 $167.50 55039 Fire Insp. Svc. - PW Shop Project $16750 55039 Total 2/27/2014 $39.95 55040 Sat Phone Rental - EP $39.95 55M Total 2/27/2014 $107.28 55041 Fax line & tolls, CC line - CH 2/27/2014 $90.79 55041 Emerg. Info. Line - EP $187.97 55041 Total 2/27/2014 $869.10 55042 Bldg Inspections -Jan. 2014 $869.10 55042 Total 2/27/2014 $2,863.43 55043 Bollards -Douglas Fir $2,963A3 55043 Total 2/27/2014 $220.80 55044 Camera - NE 24th St 2/27/2014 $220.80 55044 Camera - NE 12th St 2/27/2014 $85.80 SSD44 Internet - PW Shop $527A0 55044 Total 2/27/2014 $49.67 55045 Drinking Water - CH $49.67 55045 Total 2/27/2014 $48.46 55046 Drinking Water -PD $49.46 55046 Total 2/27/2014 $32.46 55047 Drinking Water -PW $32.46 55047 Total 2/27/2014 $262.50 55048 Repairs to CC AV rack controller $26250 SS048 Total 2/27/2014 $139.71 55049 Court Courier Svc $139.71 55049 Total 2/27/2014 $94.06 55050 Warrant Stamps - PE) $94.06 55050 Total 2/27/2014 $2,560.00 55051 Emerg. Prep. Coord. - Feb. 2/27/2014 $100.00 55051 Emerg. Prep. Coord. - Feb. $2,660.00 55051 Total 2/27/2014 $9.53 55052 Conduit caps for CH 2/27/2014 $104.65 55052 Tapes, cut guile, cleaning solvent $114.18 55052 Total 2/27/2014 $209.70 SSQS3 Jag Housing -Jan. 2014 $209.70 55053 Total 2/27/2014 $375.00 55054 KCI-Net-Jan. -PD $375AD 55054 Total 2/27/2014 $1,105.00 55055 Court Fling Fees - Jan. 2014 $7,105.00 55055 Total 2/27/2014 $620.45 55056 Qtrly Copier Chgs - PD $620A5 55056 Total 5 67 AP Check Register February 2014 Transaction Invoke Number VendorName AccountNumber AccountDescription Check Date Detail Amount Check Number Transaction_ Notes 52892 Lowe's Business Account D01-000.000-518-3D-08-0(Repairs/main-City Hall Bldg 2/27/2014 $44.06 55057 Conduit Caps -CH 62231 Lowe's Business Account 001-000-000-576-80-31-O(Operating Supplies 2/27/2014 $46.12 55057 Brushes, Sponges, Level $90.28 55057 Total 97046286 McAfee 001-0W-Olk-514-10-41-0( IT Tech, SW Services- City Hall 2/27/2014 $251.85 55058 Email Defense Svcs. - Feb. $251.85 55058 Total 2147e Northwest Cleaning & Maintenance 001.000-000-518-3D38-0(Repairs/maintLhy Hall Bldg 2/27/2014 $1,035.11 55GS9 Janitorial Svc - CH, PD $1,035.11 55059 Total 201402 NW Arborvitse/Tina Cohen 001-000-000-558-6D-41.5(Landscape Consultant 2/27/2014 $900.00 55060 Hazardous Tree Eval. $900.00 55060 Total 710482 Ogden Murphy Wallace 001-OW-000-515-20-41-&Special Counsel 2/27/2014 $4,349.20 55061 Special Counsel -Skinner Matter $4,34920 55061 Total OTAK- PLAN -1/1/14-2/7/14 Otak 001.)00-000-558-00-41-01 Planning Consultant 2/27/2014 $8,631.10 55062 Planning Svcs. OTAK-CMP-1/1/14-2/7/14 Otak 001-000-000-558-60-41-WEngineering Consultant 2/27/2014 $2,086.25 SS062 CMPSvcs. OTAK- TREE -1/1/14-2/7/14 Otak 001-DOD-0DO-558-60-41-5(Landsrape Consultant 2/27/2014 $3,123.25 55062 Tree Code Sm. $2.3,300.60 55062 Total 20D018418620 1/18114-2/19/14 Puget Sound Energy 001-000-000-518-10-47-0(Utility Serv-Elec,Water,Waste 2/27/2014 $1,630.86 55063 Power - CH 20D024956076 1/18/14-2/19/14 Puget Sound Energy 001-D00-000-521-20-08-2(Repairs &Maint-HW/SW Maint. 2/27/2014 $45.33 55063 Camara -82nd Ave NE 200DO4850133 1/15/14-2/13/14 Puget Sound Energy 001-000-000-521-20-48-2(Repairs & Maint-HW/SW Maine. 2/27/2014 $25.75 5SD63 Camera - NE 24th St 200012316424 1/18/14-2/19/14 Puget Sound Energy 001-000.000-576-80-47-0( Utilities 2/27/2014 $321.93 55063 Power - PW Shop $2,023.77 55063 Total 36613 Spot -On Print & Design 001-000-ON-518-10-31-0(Office And Operating Supplies 2/27/2014 $38.76 55064 Bus. Cards -Adams $39.76 55064 Total 196658245-088 Sprint 001-000-OW-521-2D42-0(CommuniraUons (phone,Pagers) 2/27/2014 $24.17 55065 CellPhones -PD $24.17 55065 Total 322314BS28 Staples Advantage 001-000-OW-518-1031-0( Office And Operating Supplies 2/27/2014 $68.74 55066 Cleaner Dustoff-PW 3223148530 Staples Advantage 001-000-000-518-1D-314X Office And Operating Supplies 2/27/2014 $45.40 55066 Stapler, headphones, scissors - CH 3223148529 Staples Advantage 001-O00-MO-518-10-31-0(ORice And Operating Supplies 2/27/2014 $36.01 55066 Clasped Mailers - CH 3223148527 Staples Advantage 001-000-000-521-20-31-0( Office Supplies 2/27/2014 $56.22 SS066 Clips, filament -PD 3223148525 Staples Advantage 0014)00-000-521-20-314X Office Supplies 2/27/2014 $31.42 55066 Atlas 241t band paper- CH 3223148526 Staples Advantage 001-000-000-521-2G-31-0(Office Supplies 2/27/2014 $100.46 SSD66 Batteries, pens, mailers- PD 3222139391 Staples Advantage DO1-000-OW-521-20.31-0(Office Supplies 2/27/2014 $55.40 55066 Packing list envelopes - PO $393.65 SM66 Total TIM CarWash - Mar -Dec 2013 Tiki Car Wash DO1-000-000-521-20-32-0( Vehicle Expenses -Gas, Car Wash 2/27/2014 $341.48 55067 Car Washes - PD Mar -Dec $341.48 55067 Total 06050136 2/20/14-3/19/14 TW Telecom 001-000-000-518-10-424( Postage/Telephone 2/27/2014 $1,153.71 55068 Bundled telecom Sm, - $1,353.71 55068 Total 4010255 Utilities Underground Location Ctr 101-000-0DD-S42-30-47-O(L1tility Services 2/27/2014 $73.37 55069 Utility Locate Svcs. $73.37 55069 Total Sep-99 Vision Municipal Solutions, LJc 001-000-000-514-10a3-0(Travel&Training 2/27/2014 $90.00 55070 Annual Report Training -Adams $90.00 $SM Tool L101769 WA ST Auditor's Office 0014)00-000-514-1D-51-0(Inergvtml Prof Sem-Auditors 2/27/2014 $2,857.92 55071 2012 Audit Fees $2,857.92 $5071 Total E984344 VUCCI WA ST Dept of Licensing 631-000-000-589-12-52-81 Dept Of Lk -Gun Permit-$18/21 2/27/2014 $18.00 55072 Renewal Lk Fee - Vucd E984348 JEFFERSON, D WA ST Dept of Licensing 631-000.000-589-12-52-&Dept Of Lie -Gun Permft-$18/21 2/27/2014 $18.00 55072 Renewal Lk. Fee -Jefferson, Donald E984347 JEFFERSON, B WA ST Dept of Licensing 631-000-D00-589-12-524U Dept Of Lk -Gun Permit-$18/21 2/27/2014 $18.00 55072 Renewal Lk. Fee -Jefferson, Beverly $S4.OD 55072 Total $205,929.10 Grand Total 6 68 AGENDA ITEM 8.5 Medina City Council Regular Meeting Monday, March 10, 2014 AGENDA BILL Subject: APPROVE ARCH 2O14 BUDGET AND WORK PLAN Category: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other — Discussion Prepared Bv: Michael Sauerwein, City Manager Summary: The City of Medina became a member of A Regional Coalition for Housing (ARCH) in 1999. The City Council is required by the ARCH Interlocal Agreement to review and approve the Annual Administrative Budget and Work Plan. Each year, the City of Medina allocates funds in the General Fund for Affordable Housing. These funds are used to cover Medina's portion of ARCH's administrative budget, and to award funds to individual affordable housing projects through ARCH. For 2014, the City budgeted $15,563 for dues and projects. At this time, ARCH is seeking approval of the ARCH Work Program and Administrative Budget, in the amount of $3,223 and the remaining balance of $12,340 to be allocated for housing projects. Attachment: Additional background information from ARCH: ■ 2014 ARCH Administrative Budget and Work Program $15,563 budget in 2014 Budget/Fiscal Impact: $3,223 in dues and $12,340 for housin ro ects Staff Recommendation: Approve _ City Manager Approval: �l _ Pursuant to Section 11 of the Amended and Restated Interlocal Agreement for ARCH, A Regional Coalition for Housing, the City Council hereby approves the 2014 Proposed Council Motion: ARCH Administrative Budget and Work Plan. 69 2014 ARCH Administrative Budget Final Jan 2014 I. ANNUAL OPERATING EXPENSES Item 2013 Budget 2014 Budget Change Budget Percent Change Staffing * Housing Mgr $ 114,066 $ 115,304 $ 1,238 1.09% Benefits $ 34,340 $ 36,441 $ 2,101 6.12% Housing Planner I $ 98,284 $ 99,370 $ 1,086 1.10% Benefits $ 31,821 $ 33,772 $ 1,951 6.13% Housing Planner II $ 48,330 $ 85,484 $ 37,154 76.88% Benefits $ 17,394 $ 31,447 $ 14,052 80.79% Clerk I $ 69,472 $ 70,217 $ 745 1.07% Benefits $ 27,223 $ 28,889 $ 1,667 6.12% Clerk II (.75 FTE) $ 36,826 $ 37,219 $ 394 1.07% Benefits $ 22,012 $ 23,362 $ 1,350 6.13% Sub -total $ 499,768 $ 561,506 $ 61,738 12% Rent $ 15,750 $ 21,600 $ 5,850 37% Utlities Incl^ Incl^ Incl^ Incl^ Telephone $ 3,200 $ 3,296 $ 96 3% Operating Travel/Training $ 2,000 $ 2,000 $ - 0% Auto Mileage $ 3,000 $ 3,150 $ 150 5% Copier Costs $ 2,000 $ 2,000 $ - 0% Office Supplies $ 2,000 $ 2,060 $ 60 3% Office Equipment Service $ 1,500 $ 1,500 $ 0% Fax/Postage $ 1,200 $ 1,200 $ 0% Periodical/Membership $ 3,700 $ 3,700 $ 0% Misc. (e.g. events,etc.) $ 1,680 $ 1,680 $ - 0% Insurance $ 7,500 $ 8,700 $ 1,200 16% Reorganization Admin $ 650 $ 650 $ - Sub -total $ 25,230 $ 26,640 $ 1,410 6% TOTAL $ 543,948 $ 613,042 $ 69,094 12.70% * Actual salary increases based on Bellevue's approved Cost of Living Adjustment 70 III. ARCH ADMINISTRATIVE BUDGET: RESOURCE DISTRIBUTION A. Cash Contributions 2013 2014 Change Percent Change Bellevue $ - $ - $ - Bothell $ 40,128 $ 45,176.24 $ 5,047.96 Issaquah $ 19,745 $ 27,623.04 $ 7,877.64 King County $ 43,466 $ 43,466.00 $ - Kirkland $ 68,853 $ 81,456.31 $ 12,603.46 Mercer Island $ 29,882 $ 29,882.38 $ - Newcastle $ 10,677 $ 11,693.91 $ 1,016.62 Redmond $ 62,168 $ 65,119.57 $ 2,951.68 Woodinville $ 12,366 $ 12,883.74 $ 518.15 Beaux Arts Village $ 1,569 $ 1,569 $ - Clyde Hill $ 2,905 $ 3,210 $ 305.59 Hunts Point $ 1,569 $ 1,569 $ - Medina $ 2,901 $ 3,223 $ 322.12 Yarrow Point $ 1,569 $ 1,569 $ - Sammamish $ 49,167 $ 53,420 $ 4,253.13 Kenmore $ 25,564 $ 25,956 $ 391.88 Other $ 7,088 $ - $ (7,088.40) TOTAL $ 379,619 $ 407,818 $ 28,199.82 B. In -Kind Contributions 2013 2014 Change Percent Change Bellevue $ 145,904 $ 153,579 $ 7,675 5.26% TOTAL $ 145,904 $ 153,579 $ 7,675 C. Total Contributions * Bellevue $ 145,904 $ 153,579 $ 7,675 5.26% Bothell $ 40,128 $ 45,176 $ 5,047.96 12.58% Issaquah $ 19,745 $ 27,623 $ 7,877.64 39.90% King County $ 43,466 $ 43,466 $ - 0.00% Kirkland $ 68,853 $ 81,456 $ 12,603.46 18.30% Mercer Island $ 29,882 $ 29,882 $ - 0.00% Newcastle $ 10,677 $ 11,694 $ 1,016.62 9.52% Redmond $ 62,168 $ 65,120 $ 2,951.68 4.75% Woodinville $ 12,366 $ 12,884 $ 518.15 4.19% Beaux Arts Village $ 1,569 $ 1,569 $ - 0.00% Clyde Hill $ 2,905 $ 3,210 $ 305.59 10.52% Hunts Point $ 1,569 $ 1,569 $ - 0.00% Medina $ 2,901 $ 3,223 $ 322.12 11.10% Yarrow Point $ 1,569 $ 1,569 $ - 0.00% Sammamish $ 49,167 $ 53,420 $ 4,253.13 8.65% Kenmore $ 25,564 $ 25,956 $ 391.88 1.53% Other** $ 7,088 $ 51,645 $ 44,556.60 628.58% TOTAL $ 525,523 $ 613,042 $ 87,519.76 16.65% TOTAL COSTS $ 543,948 $ 613,042 $ 69,094.28 12.70% BALANCE $ (18,425) $ 0 * Changes are disproportionate in order to realign contributions based on recent annexations and updated census population figures. ** ARCH administrative reserves and admin fees from Redmond Ridge East 71 Final 1-9-14 ARCH WORK PROGRAM: 2014 I. PROJECT ASSISTANCE A. Oversight of Local Monetary Assistance ARCH Trust Fund. Review applications and make recommendations for requests of local monetary funds through the ARCH Housing Trust Fund process. Includes helping to coordinate the application process and use of funds for various programs. Objective: Allocation of $1,000,000 or more through the ARCH Housing Trust Fund Process, and create or preserve a minimum of 50 units. For the `Parity Program', provide updated annual information to members, and achieve the base line goal for levels of direct assistance. Provide a variety of types of affordable housing and that meet other funding priorities as specified in the ARCH Trust Fund Criteria. Centralized Trust Fund System. Monitor centralized trust fund process including: • Produce regular monitoring reports for the ARCH Trust Fund account. • Work with Administrating Agency (Bellevue) to prepare contracts and distribute funds for awarded projects. • Monitor funded projects including evaluating performance and tracking loan payments. Includes monitoring for long term sustainability of previously funded projects and working with other funders in the initial overall review, and any follow up evaluation of individual projects. Objective: Monitor ongoing financial activities of the ARCH Trust Fund account and provide updated information to members. Develop sustainable strategies for the HTF to meet local housing goals and preserve publicly assisted affordable housing. King County / State Funding Programs. Review and provide input to other funders for Eastside projects that apply for County (HOF, RAHP, HOME, etc) and State (Tax Credit, DOC) funds. Includes providing input to the King County Home Consortium on behalf of participating Eastside jurisdictions. Assist N/E consortium members with evaluating and making a recommendation to the County regarding CDBG allocations to affordable housing. Objective: In consultation with County, local staff and housing providers, seek to have funds allocated on a countywide basis by the County and State allocated proportionately throughout the County including the ARCH Sphere of Influence. B. Special Initiatives This includes a range of activities where ARCH staff assist local staff with specific projects. Activities can range from feasibility analysis, assisting with requests for proposals, to preparation of legal documents (e.g. contracts, covenants). Following are either 72 existing initiatives or examples of initiatives likely to emerge: Trust Fund Long Term Issues. ARCH Trust Fund: Dedicated Fundinq Source. As follow up to the ARCH Workshops in 2007, explore and evaluate the feasibility of a dedicated funding source to supplement general fund contributions for the ARCH Trust Fund. In 2014 convene members to discuss background information collected, evaluate options and next steps. For any options selected for further consideration, follow up on next steps. Surplus Property/Underdeveloped Property. Assist as needed member cities' evaluation of potentially surplus public property or underutilized private property (e.g. faith community properties) for suitability of affordable housing. Currently identified opportunities includes: • Assist Kirkland with implementing local provisions (e.g. land use and multifamily tax exemption affordability requirements) associated with the South Kirkland Park n Ride. • Assist Sammamish with making surplus city site available to Habitat for Humanity of East King County. • Continue to assist Redmond staff with coordinating the development of the 160"' site for senior affordable housing development in Downtown Redmond. • Continue to explore opportunities for catalyst projects in transit oriented neighborhoods such as Bel -Red, Overlake and central Mercer Island that include affordable housing and other features that help implement neighborhood plan objectives. As a subset of this item, convene members and other stakeholders to explore how to potentially work more proactively with faith based organizations to utilize their properties to assist with addressing affordable housing needs, especially for homeless populations. This includes supporting efforts by Eastside Human Services Forum, EHAC and cities to develop an East King county sub -regional strategic approach to winter shelter for homeless adults and families. This work will also include working with member cities and local services agencies to develop a long term strategy for providing winter shelter and assisting with implementing any adopted strategy. Objective: Identify one or more specific sites in East King County to be made available for housing and member jurisdictions develop a long term strategy for addressing winter shelter for homeless persons and families. Eastside Homebuyer Assistance Program. Continue working with Washington State Housing Finance Commission to implement the third phase of the House Key Plus ARCH Down Payment Assistance Program. Objective: Maintain operation of the Homebuyer Assistance Program and implement updates. HUD Assisted Housing. Continue to monitor and actively pursue efforts to preserve existing HUD assisted affordable housing. Assist members with evaluating and supporting the Housing Authority's effort to preserve two federally assisted senior properties in East King County. Objective: Preserve existing federally assisted affordable housing in East King County and 73 prevent from converting to market rate housing. II. HOUSING POLICY PLANNING Work items in this section are grouped into the following basic areas of activity: • Work with individual members on local planning efforts. • Efforts coordinated through ARCH that benefit multiple members of ARCH. • Track legislation that increases tools available to cities to create affordable housing. • Participation in regional workgroups that impact local housing efforts. A. Local Planning Activities ARCH Housing Strategy Program. ARCH members have identified a number of Priority Housing Strategies as well as an ongoing education program for members, several of which can impact local planning efforts, including: Ongoing education of staffs and officials through Housing 101 Workshops for staffs and new local officials; updating information in the Housing 101 Workbook, annual study sessions with member councils to review current issues and activities and materials profiling current programs and housing trends. Assist cities that incorporate priority strategies into their local work program (e.g. property tax exemption program in mixed use zones, regulatory incentive programs, regulations to increase housing diversity (mixed use, innovative housing, housing emphasis zones). (Note: See Local Housing Efforts below for specific activities by members.) Housing Background Information. On an annual basis, ARCH will continue to provide updated housing data information as available. This updated housing information will be incorporated into the education fliers and Housing 101 report used as part of the ongoing Housing Education Program. In 2014, conduct a Housing 101 workshop that will help assist member councils and planning commissions to prepare for updates to their Housing Elements and as applicable preparation and/or update to local housing strategy plans. Objective: On a regular basis, conduct education sessions for new local officials and staffs on local housing conditions and programs (Housing 101 East King County, East King County Plan to End Homelessness), and hold annual discussion with member councils on recent housing trends and efforts. Continue to keep member jurisdictions and the broader community aware of local housing conditions to assist in their efforts to evaluate current and future efforts to meet local housing objectives. Include research on recent housing trends, and responses to these trends. Housing Needs Assessment. Members will need Housing Needs Assessments as part of their updates to their Comprehensive Plans. Working with ARCH members, ARCH has developed an overall needs assessment covering East King County. As an initial part of each member's update of their Comprehensive Plan, ARCH will supplement the overall needs assessment with localized information. 74 Objective: Assist with preparation of Housing Needs Assessment for all members, and to do so through a coordinated effort in behalf of all members. Accessory Dwelling Units (ADUs). Several ARCH members have expressed interest in evaluating current ADU regulations and explore other ways to increase availability of ADUs. ARCH staff will assist with convening interested ARCH member cities to evaluate existing ADU regulations and determine ways to inform the broader community. Impact Fee Waivers. In response to revisions of state law allowing impact fee waivers for affordable housing, support as needed ARCH member cities review and adoption of local legislation to implement state authority to grant impact fee waivers. Local Housing Efforts. ARCH jurisdictions are updating land use, zoning and other codes in order to implement policies identified in their Comprehensive Plans. ARCH staff will continue to assist local staffs in these efforts. Following are specifically identified areas that ARCH will assist local staff with accomplishing. For the coming year, ARCH staff expects to spend time assisting members updating local Housing Elements. Objective: Assist local staff with completion of the following updates of local codes and specific plans: Bellevue Assist City staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. Assist City staff with developing and implementing administrative procedures for the Bel -Red land use incentive program. Assist with Council evaluation of a Multifamily Tax Exemption program in the City. In the event Council provides direction to develop a program, assist City staff to develop code language for a program. Assist in identifying opportunities for affordable housing and implementation of affordable housing strategies in identified East Link corridors and station areas where transit oriented housing and mixed income housing development is an important component of the initial planning work. Assist in innovative housing ordinance for NB properties within the Newport Hills Commercial Center. Assist in the "Downtown Livability" program's review of housing regulations and incentives. Beaux Arts Village Assist City staff with update to the Comprehensive Plan Housing Element. Bothell Assist city staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. 4 75 Clyde Hill Assist city staff with review and update of existing Accessory Dwelling Units regulations. Assist city staff with work related to affordable housing component of the city's LIFT program in their downtown areas. Includes assisting with any reporting requirements and potentially exploring additional opportunities for affordable housing on city owned properties in the downtown revitalization area. Assist city staff with evaluating the updated state legislation regarding impact fee waivers for affordable housing, and explore potential revisions to local regulations related to impact fee waivers for affordable housing. Assist City staff with update to the Comprehensive Plan Housing Element. Assist City with rental of City's affordable rental unit. Hunts Point Assist City staff with update to the Comprehensive Plan Housing Element. Issaquah Kenmore Assist City staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. Central Issaquah Plan: Continue work with City staff to refine development standards and regulations related to the housing policies adopted in the Central Issaquah Plan. Based on policy direction in Central Issaquah Plan, assist City staff with research and presentation to council related to establishing a Multifamily Tax Exemption program in Central Issaquah. If program is approved by Council, assist staff with establishing administrative procedures. As needed, assist City staff with administration of the affordable housing provisions of the Lakeside and Rowley development agreements. Issaquah Highlands: Mostly completed, but monitor the implementation of any remaining portions of the Issaquah Highlands affordable housing development agreement. Assist City staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. Assist in review of affordable housing regulations as needed for the City's commercial zoning work program for the Regional Business zone. 76 Kirkland Medina Consult and provide assistance to City staff on specific sites with affordable housing opportunities such as in the downtown and on city owned property. Assist in developing administrative procedures for the City's adopted multi -family tax exemption program. Assist City staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. Continue to assist staff with local action related to the South Kirkland Park & Ride property (e.g. documentation to secure affordability requirements.) Continue to assist with negotiating and administering the provision of affordable housing in developments required to provide affordable housing units pursuant to city regulations and/or using the optional multifamily tax exemption program. Consult with city on TDR approaches and infrastructure financing tools for the Totem Lake Urban Center. Assist City staff with housing issues that come before Council Planning and Economic Development Committee and resulting initiatives. Assist City staff with affordable housing preservation efforts and initiatives. Assist City staff with update to the Comprehensive Plan Housing Element. Mercer Island Assist City staff with completion of administrative procedures and documents associated with the land use incentive and tax exemption programs for Town Center. Assist City staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. Assist City staff with planning and if applicable, assist with implementation of a Transit -Oriented Development in the Town Center that includes affordable housing and commuter parking. Newcastle Assist City staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. Assist with updating administrative procedures for city's updated affordable housing provisions based on any final revisions by Council. Assist with agreements for any project that would include an affordable housing requirement, including those related to the Community Business Center. 0 VA Redmond Assist staff with outreach effort related to ADUs. Continue to assist with negotiating and administering the provision of affordable housing in developments required to provide affordable housing units pursuant to city regulations. Continue to assist staff with coordinating the development of the 160t' site for senior affordable housing development in Downtown. (See Special Initiatives). Assist with the creation of user guides for implementing housing requirements Assist with the implementation of other high priority items identified in the Strategic Housing Plan, such as encouraging public/private partnerships to promote the development of affordable housing in urban centers. Assist with pursuit of creative ways to implement the provisions for affordable housing in the Group Health Development Agreement including exploring ways to leverage other resources. Assist with the promotion of affordable housing and other programs available to Redmond residents and developers, e.g., Accessory Dwelling Units (ADUs) (see above). Assist with carrying out implementation strategies that result from the investigation of emerging housing markets and East Link Corridor housing strategies as described below under regional issues. Assist City staff and Council with evaluating and, if appropriate, implementing a tax incentive program for affordable housing, as allowed under RCW 84.14. Provide assistance as needed in updating neighborhood plans (e.g. Southeast Redmond) with respect to housing, including periodic attendance at Redmond Community Academy and CAC meetings to help identify housing issues and develop policy and regulatory responses. As follow up to City's adoption of Section 8 anti -discrimination ordinance, assist with education outreach effort to landlords regarding Section 8 program. Potentially do in cooperation with other jurisdictions. Sammamish Assist City staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. Assist City staff with making surplus site available to Habitat (see special initiatives). Evaluate Strategy Plan to assess if work should commence on any medium priority strategies (e.g. Senior Housing opportunities). 7 78 Assist City staff with evaluating the updated state legislation regarding impact fee waivers for affordable housing, and explore potential revisions to local regulations related to impact fee waivers for affordable housing. Assist City staff with new city code for homeless encampments. Woodinville Assist City staff with update to Comprehensive Plan / Housing Element (including Housing Needs Assessment) and Housing Strategy Plan. Review and strengthening of affordable housing and accessory dwelling unit programs and regulations. Assist City staff and Planning Commission with evaluating and developing incentives for affordable housing as provided for in the Downtown/Little Bear Creek Master Plan area. Yarrow Point Assist City staff with update to the Comprehensive Plan Housing Element. Assist Planning Commission and Council with a review and potential update of current ADU regulations, and assist with effort to increase public awareness of local provisions. King County See Regional/Planning Activities below. Complete standard covenants, and monitor the implementation of the Northridge/Blakely Ridge and Redmond Ridge Phase II affordable housing development agreements. This includes monitoring annual progress toward achieving affordability goals; and providing information to developers on details about how the program is implemented. General Assistance. In the past, there have been numerous situations where members have had requests for support on issues not explicitly listed in the Work Program. Requests range from technical clarifications, to assisting with negotiating agreements for specific development proposals, to more substantial assistance on unforeseen planning initiatives. ARCH sees this as a valuable service to its members and will continue to accommodate such requests to the extent they do not jeopardize active work program items. B. Regional/Countywide Planning Activities PSRC — HUD Sustainability Planning Grant (Growing Transit Communities (GTC)) PSRC in a partnership with public and private agencies from the Central Puget Sound region received a HUD Sustainable Communities Planning Grant. The formal grant work was completed at the end of 2013. Key products included a regional GTC strategy plan, analysis of development issues at several station areas along Eastlink, and a business plan for a land acquisition fund. In 2014 ARCH staff will assist member jurisdictions to evaluate and implement strategies relevant to their respective communities. Some specific activities for individual members are 79 described above in the Local Housing Efforts section. One general area of activity could be to assist member cities with familiarizing the development community about housing opportunities in these areas. Objective: Obtain information that is applicable to ARCH member cities' housing development efforts and assist with implementing strategies developed during the GTC process. Countywide Planning Policies (CPP) for Affordable Housing. The Growth Management Planning Council adopted updated CPPs for housing. This also included several follow up work program items to begin implementation of some of the policies. ARCH staff will assist the regional work group on these follow up work program items (e.g. identifying and collecting key regional data for monitoring progress). Legislative Items. ARCH staff will track state and federal legislative items that relate to affordable housing that could impact members' ability to address affordable housing. As needed, staff will report back to the Executive Board and members, and when directed coordinate with other organizations (e.g. AWC, Prosperity Partnership, WLIHA) to contact legislators regarding proposed legislation. Committee to End Homelessness (CEH)/ Eastside Homeless Advisory Committee (EHAC). Anticipated work of the CEH in the coming year include continued coordinated allocation of resources, and initiating several specific proposals (e.g. shelters, addressing homelessness for veterans, families conversion process, and youth and young adults). Role for ARCH staff is expected to include participating in the CEH Funders group and its efforts to coordinate funding, and inform ARCH members and the general public of CEH/EHAC activities. Also continue to participate in efforts to implement homeless efforts within East King County through EHAC, including longer term solutions for winter shelters in East King County (see Special Initiatives). Objective: Keep member jurisdictions informed of significant regional issues and pending legislation that could affect providing housing in East King County. Ensure that perspectives of communities in East King County are addressed in regional housing activities, including the Committee to End Homelessness. Have one or more specific local programs initiated as part of the 10 Year Plan to End Homelessness. III. HOUSING PROGRAM IMPLEMENTATION Monitorinq Affordable Rental Housing. Administer ongoing compliance of affordability requirements. This includes affordable rental housing created through direct assistance (e.g. Trust Fund allocation, land donations) from member jurisdictions, and through land use incentives. Some Trust Fund projects also require monitoring of project cash flow related to loans made by jurisdictions to projects (see I. Project Assistance). One emerging issue is changing practices in payment of various utilities by residents. In 2014 one emphasis of monitoring will be to research this trend and making sure that permitted rent levels are appropriately accounting for what utilities are paid by residents. 80 Objective: Ensure projects are in compliance with affordability requirements which involve collecting annual reports from projects, screening information for compliance, and preparing summary reports for local staffs. To the extent possible this work shall: • Minimize efforts by both owners and public jurisdictions. • Coordinate ARCH's monitoring efforts with efforts by other funding sources such as using shared monitoring reports. • Utilize similar documents and methods for monitoring developments throughout East King County. • Ensure accurate records for affordable ownership units, including audit units for owner occupancy and proper recording of necessary documentation. • Establish working relationship with other public organizations that can help assess how well properties are maintained and operated (e.g. code compliance, police, and schools). Monitoring Affordable Ownership Housing. As more price restricted homes are created, monitoring of affordable ownership housing created through local land use regulations is becoming of increased importance. In addition, will continue to monitor general trends with ownership units, enforcement of covenant provisions (e.g. leasing homes, foreclosure), and as necessary evaluate and if warranted, complete revisions to the ownership covenants. One objective in the current year is to implement a process to regularly notify existing owners of the requirements of their affordability covenants. One other objective will be to consider updates to the covenants to account for any revisions to FHA guidelines. Also continue to maintain a list of households potentially interested in affordable ownership housing. Objective: Oversee resale of affordable ownership homes. Address issues related to ongoing compliance with program requirements (e.g. leasing homes, foreclosures). Complete revisions to the affordability covenant and administrative procedures to better protect against potential loss of long term affordability. Information for public on Affordable Housing. Maintain lists of affordable housing in East King County (rental and ownership), and making that available as needed to people looking for affordable housing. Objective: Maximize awareness of affordable housing opportunities in East King County through the ARCH web site, public flyers and other means to assist persons looking for affordable housing. Relocation Plans. Assist as necessary with preparing relocation plans and coordinate monitoring procedures for developments required to prepare relocation plans pursuant to local or state funding requirements. Objective: Maximize efforts to ensure that existing households are not unreasonably displaced as a result of the financing or development of new or existing housing. 10 81 IV. SUPPORT/EDUCATION/ADMINISTRATIVE ACTIVITIES Education/Outreach. Education efforts should tie into efforts related to public outreach/input on regional housing issues (see Local Planning Activities). However, much of ARCH's outreach/education work will occur through work with individual members on local housing efforts. In addition to the Housing 101 workbook and related brochures, other outreach methods may include housing tours, a portfolio of successful projects, and short videos to be broadcast on local cable channels on local efforts. Objective: Consistent with the Education program discussed at the ARCH Workshops, using input from the broader community, develop education tools to inform councils, staffs and the broader community of current housing conditions, and of successful efforts achieved in recent years. Is a resource for members to assist with outreach and education activities on affordable housing associated with local planning efforts. Conduct specific education events for ARCH member staff, commissioners and council members. Create outreach tools/efforts that inform the broader community of affordable housing resources available to residents. ARCH Web Site. Update on a regular basis information on the ARCH website, including information related to senior housing opportunities. Add new section to the website that provides more details and administrative materials for affordable incentive programs available through ARCH members and fair housing information. Objective: Maintain the ARCH web site and update the community outreach portion by incorporating information from Housing 101 East King County, as well as updated annual information, and links to other sites with relevant housing information (e.g. CEH, HDC). Make presentations, including housing tours, to at least 10 community organizations. Media coverage on at least six topics related to affordable housing in East King County related to work done by Cities/ARCH and articles in local city newsletters. Advice to Interested Groups. Provide short-term technical assistance to community groups, faith communities and developers interested in community housing efforts. Meet with groups and provide suggestions on ways they could become more involved. Objective: Increase awareness of existing funding programs by potential users. Increase opportunities of private developers and Realtors working in partnership with local communities on innovative/affordable housing. 11 82 Assist community based groups who want to provide housing information to the broader community by assisting with preparing background information. Administrative Procedures. Maintain administrative procedures that efficiently provide services to both members of ARCH and community organizations utilizing programs administered through ARCH. Prepare quarterly budget performance and work program progress reports, including Trust Fund monitoring reports. Prepare the Annual Budget and Work Program. Work with Executive Board to develop multi -year strategy for the ARCH Administrative Budget. Staff the Executive and Citizen Advisory Boards. Objective: Maintain a cost effective administrative budget for ARCH, and keep expenses within budget. Administrative costs should be equitably allocated among ARCH's members. Maintain membership on the ARCH Citizen Advisory Board that includes broad geographic representation and wide range of housing and community perspectives. 12 83 Medina City Council Regular Meeting AGENDA ITEM 8.6 Monday, March 10, 2014 AGENDA BILL ARCH 2O14 TRUST FUND RECOMMENDATIONS AND AUTHORIZING THE ARCH ADMINISTERING AGENCY TO EXECUTE RELATED FUNDING Subject: DOCUMENTS Category: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ® Resolution ❑ Other - Discussion Prepared �: Michael Sauerwein, City Manager Summary: This agenda item is regarding funding of projects funded through the ARCH Trust Fund. Each year the City of Medina allocates funds for Affordable Housing. These funds are used to cover Medina's portion of ARCH's administrative budget, and to award funds to individual affordable housing projects through ARCH's administrative budget, and to award funds to individual affordable housing projects through ARCH's Housing Trust Fund application process set aside in the annual budget. Assistance provided by the City of Medina for these projects also results in Medina getting some credit toward meeting their affordable housing goals under the Growth Management Act. For the Fall 2013 Housing Trust Fund round, the ARCH Executive Board is currently recommending funding for three specific projects: Friends of Youth Extended Foster Care, Habitat Sammamish Cottage Demonstration Project, and Providence/SRI Redmond Senior Apartments (see attachments). The recommendation includes funding of $10,496 from Medina going towards partial funding of the named projects. In 2010 members of ARCH, including the City of Medina, approved revisions to the ARCH Intedocal Agreement. One major purpose of the amendments was to create a more centralized administrative process for funds made available by member cities through ARCH. The interlocal agreement includes provisions allowing one member to act as an administering agency of the Trust Fund. Currently Bellevue is the administer agency of ARCH. The resolution approving funding of these projects includes approving the Administrative Agency (Bellevue) to enter into the contracts for funding with the projects on behalf of Medina. Attachment: Additional background information from ARCH: • Resolution No. 368 including Exhibit A - Executive Board Memo, dated January 10, 2014 with Summary tables from the 2013 ARCH Housing Trust Fund -Budget/Fiscal Impacts _ $10,496 in the 2014 Annual Budgety� Staff Recommendation: Adopt Resolution No. 368 City Manager Approval: �— Move to adopt Resolution No. 368 approving funding for Friends of Youth Extended Foster Care, Habitat Sammamish Cottage Demonstration Project, and Providence/SRI Redmond Senior Apartments and authorize the ARCH administering agency to execute Proposed Council Motion: related funding documents. 85 CITY OF MEDINA, WASHINGTON RESOLUTION NO. 368 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MEDINA, WA AUTHORIZING THE DULY -APPOINTED ADMINISTERING AGENCY FOR ARCH TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AGREEMENTS FOR THE FUNDING OF AFFORDABLE HOUSING PROJECTS, AS RECOMMENDED BY THE ARCH EXECUTIVE BOARD, UTILIZING FUNDS FROM THE CITY'S GENERAL FUND ALLOCATION WHEREAS, A Regional Coalition for Housing (ARCH) was created by interlocal agreement to help coordinate the efforts of Eastside cities to provide affordable housing; and WHEREAS, the ARCH Executive Board has recommended that the City of Medina participate in the funding of certain affordable housing projects and programs; and WHEREAS, the ARCH Executive Board has developed a number of recommended conditions to ensure that the City's affordable housing funds are used for their intended purpose and that projects maintain their affordability over time; and WHEREAS, the City Council has approved the Amended and Restated Interlocal Agreement for ARCH; and WHEREAS, the City Council desires to use City funds as to finance the projects recommended by the ARCH Executive Board; now, therefore, THE CITY COUNCIL OF THE CITY OF MEDINA, WA., DOES RESOLVE AS FOLLOWS: Section 1. The City Council authorizes the duly -appointed administering agency of ARCH pursuant to the Amended and Restated Interocal Agreement for ARCH to execute all documents and take all necessary actions to enter into Agreements on behalf of the City to Friends of Youth, Habitat and Providence in an amount not to exceed $10,496. Section 2. The Agreements entered into pursuant to Section 1 of this resolution shall be funded in a combined amount not to exceed that set forth in Section 1. Such Agreements shall include terms and conditions to ensure that the City's funds are used for their intended purpose and that the project maintains its affordability over time. In determining what conditions should be included in the Agreements, the duly -appointed administering agency of ARCH shall be guided by the recommendations set forth in the ARCH Executive Board's memorandum of January 10, 2014, a copy of which is attached hereto as Exhibit A. PASSED AND ADOPTED by the City Council of the City of Medina this day of _ 2014. 2014, and signed in authentication of its passage this day of Michael Luis, Mayor Attest: Aimee Kellerman, City Clerk 86 A Regional Coalition for Housing EXHIBIT A Together Center Campus 16225 NE 87t' Street, Suite A-3 ♦ Redmond, Washington 98052 (425) 861-3677 *Fax: (425) 861-4553 ♦ WEBSITE: www.archhousing.org (DRAFT) MEMORANDUM TO: City of Bellevue Council Members City of Clyde Hill Council Members Town of Hunts Point Council Members City of Issaquah Council Members City of Kenmore Council Members City of Kirkland Council Members City of Medina Council Members City of Mercer Island Council Members City of Newcastle Council Members City of Redmond Council Members City of Sammamish Council Members City of Woodinville Council Members Town of Yarrow Point Council Members FROM: Kurt Triplett, Chair, and ARCH Executive Board DATE: January 10, 2014 RE: Fall 2013 Housing Trust Fund (HTF) Recommendation The ARCH Executive Board (EB) has completed its review of the five applications and two amendments for the Fall 2013 Housing Trust Fund round. In light of two likely preservation projects totaling 105 units, two projects on city -donated land, and a funding landscape at the County and State level that is most challenging, the EB recommends funding three projects currently. Recommendations total $1,300,000 as summarized in the attached table, Proposed Funding Sources. The actual amount will depend on final action by the City Councils. Following is a summary of the applications, the EB recommendation and rationale, and proposed contract conditions for the three proposals recommended for funding at this time. Also enclosed is an economic summary for the three projects recommended for funding, leveraging charts, project summary table, and a summary of funded projects to date. It is noted that for two of the proposals, the EB is recommending funding levels greater than originally requested. There are several for these recommendations. First, overall State funding was decreased in the current biennium budget, and the State is using a prescribed list of projects with few priority projects located in East King County. Second, given the number of projects applying to the County, the County is unable to offset reductions in potential State funding. Therefore, for local projects to proceed they may need more local funding than has been typical in the past. Third, changes in federal guidelines have impacted how the County can make some of its funds available. BEAUX ARTS VILLAGE ♦ BELLEVUE ♦ BOTHELL ♦ CLYDE HILL ♦ HUNTS POINT ♦ ISSAQUAH ♦ KENMORE ♦ KIRKLAND MEDINA ♦ MERCER ISLAND ♦ NEWCASTLE ♦ REDMOND ♦ SAMMAMISH ♦ WOODINVILLE ♦ YARROW POINT ♦ KING COUNTY 87 EXHIBIT A 1. Friends of Youth Extended Foster Care Funding Request: $100,000 (Secured Grant) Plus 2 Section 8 Vouchers 10 beds EB Recommendation: $100,000 (Secured Grant) Plus 2 Section 8 Vouchers See attached Funding Chart for distribution of City Funds Project Summary: Friends of Youth is a local agency providing counseling and shelter to homeless youth and young adults. The application is for funding construction of two new single-family homes to serve youth in extended foster care on their campus in the Kingsgate neighborhood of Kirkland. This is in addition to the two homes funded in the prior round. The project will expand the safety net for youth aging out of traditional foster care, allowing young people up to age 21 referred through the foster care system and in need of enhanced services offered by Friends of Youth. Each home will house 5 young people and provide residential staff, specialized case managers, on -site mental health services, like skills classes, and employment and education support. To participate in the Extended Foster Care program, youth must agree to actively work toward their GED, high school diploma, college degree, or vocational certificate or be enrolled in a program promoting employment or removing barriers to employment. Friends of Youth will provide the stability they need to reach these milestones and additional tutoring and mentoring support as needed. Friends of Youth is purposely designing these new homes to create a shared living experience and home -like environment. The homes best meets the developmental needs of youth in Extended Foster Care by creating opportunities to build permanent connections with caring adults and peers and improving their emotional wellbeing through a positive and structured living environment. Funding Rationale: The EB supported the intent of this application for the following reasons: • This project increases the number of extended foster care beds by 10 for young adults, which will be supported through State operating assistance. • Developer is experienced and successful in serving this population. Provides special needs housing which is an area we are short of our long term goals. • Developer has raised 67% of private funding towards the four component projects on the site along with the Teen Drop -In Center in Redmond. One foundation's pledge commitment for a substantial portion of funding for these homes has timing constraints. • Location of project has access to public transportation, hospital, schools, library and employment opportunities nearby. • Should operating support go away, these houses as designed could become income - restricted rental properties. 2 88 EXHIBIT A • Project is first Alternate on the State LEAP list, and thus able to access State funding. Potential Conditions: Standard Conditions: Refer to list of standard conditions found at end of this memo. Special Conditions: 1. The funding commitment shall be for twelve (12) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to ARCH staff no later than sixty (60) days prior to the expiration date. ARCH staff will consider an extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion 2. Funds will be in the form of a secured grant with no repayment, so long as affordability and target population is maintained, and the service funds necessary to provide services to this population are available. 3. A covenant is recorded ensuring affordability for ten (10) beds for at least fifty (50) years at 30% AMI maximum income. 4. Funds shall be used by Friends of Youth toward construction, architecture, engineering, geotechnical, development and other consultant fees, insurance, permits, fees and hookups, development period utilities and accounting costs. Funds may not be used for any other purpose unless ARCH staff has given written authorization for the alternate use. 5. Friends of Youth shall submit quarterly to ARCH updates on the progress of the Capital Campaign demonstrating active solicitation and amounts pledged and secured against campaign targets. 6. Prior to starting construction on individual buildings, the Agency shall provide evidence of commitment of all public and private funds to complete the building(s). Friends of Youth shall provide documentation of funds raised through the Friends of Youth capital campaign and/or a corporate guarantee approved by City staff prior to funding. 7. Reserves will be funded out of operations at $4,000 for the first year with an annual increase of 2.5% per year for replacement reserves and $3,500 for the first year with an annual increase of 2.5% per year for operating reserves. 8. The Agency shall submit an updated operating budget which demonstrates sufficient commitment of all public and private operating support in the project including Section 8 subsidy from the King County Housing Authority, and reimbursement rate for extended foster care. In the event that any operating support funding levels will be reduced, the Agency shall inform ARCH Staff about the impacts the proposed reduction will have on the budget and plan for services to clients, and what steps shall be taken to address the impacts. A new budget or services plan must be approved by the ARCH. In the event of loss of funding homes could be re -purposed as foster homes. 9. Friends of Youth shall continue with its outreach plan for the campus as submitted to ARCH with the prior award. The agency shall host an open house to inform neighbors of the new Extended Foster Care program. 10. Prior to release of funds, the Agency shall submit to ARCH staff for review and approval drafts of all documents related to the provision of services to residents and management of the property, including any licensing -related management and service provider plans. These documents shall at a minimum address: management procedures to address tenant needs; 89 EXHIBIT A services provided for or required of tenants; management and operation of the premises; community and neighbor relations procedures; a summary of ARCH's affordability requirements as well as annual monitoring procedure requirements. 2. Habitat Sammamish Cottage Demonstration Proiect Funding Request: $200,000 (Secured Grant) 10 Homeownership Units EB Recommendation: $400,000 (Secured Grant) See attached Funding Chart for distribution of City Funds Project Summary: Habitat for Humanity of Seattle King County proposes to build up to a 10 unit cottage development on city -donated surplus land on 228,' Ave SE in Sammamish. There would be a mix of 2-bedroom, 3-bedroom units and 4-bedroom units ranging in size from 1,000 to 1,400 square feet. Half of the homes would be sold to households at less than 50% of area median income and half at 60%. One of the homes would be ADA (Americans with Disabilities Act) adaptable. Habitat uses a land trust model. Habitat owns the land and sells the units built on the land. Habitat carries the mortgage at no -interest, and at resale holds the rights to purchase the unit or assign the right to purchase to a qualified buyer. Habitat also maintains a fund for such purchases if the need arises. If Habitat chooses not to buy then King County and ARCH then have that right to purchase or assign its right to a qualified buyer. In all cases, the price and the income for the buyer is restricted. Proposed funding would help pay for the infrastructure. Habitat would use volunteers to construct the units, and each of the families selected to own homes would be required to perform at least 500 hours of sweat equity in the development of the homes. Habitat intends to start fundraising for the construction of the homes as soon as they break ground. The EB recommends a funding amount larger than requested for several reasons. First, changes in federal regulations limit the ability for County funds to be used for infrastructure and more appropriate for home construction. Application for home construction needs to wait until closer to start of home construction. Second, the request for County funding was relatively large in order to help offset the project not being able to apply for State funding in this biennium. King County indicated it would be unable to make up all this difference, so requested a smaller request from Habitat in any future application. Third, in order for the project to proceed in a timely manner, Habitat indicated that with the level of proposed support, they would be able to private fundraise the balance of the infrastructure costs and maintain the current schedule. Funding Rationale: The EB supported the intent of this application for the following reasons: 4 90 EXHIBIT A • Provides ownership opportunity to low income families in a high cost area and is the first project funded through the ARCH Trust Fund located in Sammamish • Would serve as a cottage demonstration project in the community • City donated site to Habitat • Convenient to shopping and schools • Close to transit • City donated the site Potential Conditions: Standard Conditions: Refer to list of standard conditions found at end of this memo Special Conditions: 1. The funding commitment shall continue for nine (9) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to ARCH staff no later than sixty (60) days prior to the expiration date. ARCH staff will consider an extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. Commitment shall end if City terminates its contract with Habitat. 2. Habitat shall demonstrate having all available funding for all predevelopment and infrastructure work prior to release of funds. This shall include Habitat submitting updated cost estimates for infrastructure work along with engineered drawings and specifications for City staff to review for cost reasonableness. 3. Prior to starting construction on individual buildings, the Agency shall provide evidence that it has sufficient resources to complete the building. 4. Funds shall be used by Habitat toward infrastructure construction. Funds may not be used for any other purpose unless city staff has given written authorization for the alternate use. 5. The cumulative amount of other public funds from King County and the State awarded to this project shall not exceed $500.000. In the event more funds are awarded from these sources, the funding award from City funds will be reduced by the amount of funds awarded by the County and State in excess of $500,000 up to a maximum amount of $200,000. In the event city funds have already been dispersed in excess of the final loan amount, Habitat will reimburse any difference. 6. Funds will be in the form of a secured grant with no repayment, so long as affordability and target population is maintained. Repayment is required if the property is no longer used for its intended purpose. 7. A resale agreement is recorded ensuring affordability for each of the ten (10) homeownership units for families for at least 75 years. The units shall be affordable to and made available to families with incomes at or below 60% of median income, with the majority of units affordable and made available to families at or below 50% of median income. Form of resale agreements to ensure long term affordability will be submitted to City staff for their review and approval. 8. Submit a copy of proposed land trust and Homeowner Association documents. Homeowner Association documents must provide for ongoing maintenance of property and buildings and M EXHIBIT A set forth the ongoing role of Habitat in the operations and management of the property, as well as identify how the Homeowner Association's budgets decisions, including the use of Dues, will be controlled so that appropriate property management is assured throughout the duration of affordability. 9. Prior to the release of funds, prior to any marketing or screening of potential buyers, submit for review and approval a marketing and outreach plan setting forth Habitat's strategies for identifying potential homebuyers and that emphasizes identifying homebuyers with east King County association (e.g. current residency, employment, family). For example, local targeted marketing outreach to local business and community organizations. Z 92 EXHIBIT A 3. Providence/SRI Redmond Senior Apartments Funding Request: $100,000 (Deferred, Contingent Loan) plus 8 Section 8 Vouchers 74 units plus unrestricted manager's unit EB Recommendation: $800,000 (Deferred, Contingent Loan) plus 8 Section 8 Vouchers See attached Funding Chart for distribution of City Funds Proiect Summ Providence Health and Services - Washington — a non-profit health care provider has been in the affordable housing business since 1985 and now owns 14 properties with 713 units of low- income housing in Washington. They were selected by the City of Redmond through an extensive RFP process, and are proposing a 75 unit new construction project for seniors. It is located across the street from the Redmond Library, municipal campus and Redmond Senior Center in Redmond on City -donated land (the city will hold a long-term nominal cost lease on the property). The site is also on the Rapid Ride transit line, and benefits from having medical, shopping and recreational facilities very nearby. The proposed building is four levels of wood construction over structured below grade parking and ground floor community, amenity and commercial space. The commercial space, an 8,000 square foot PACE (Program for All-inclusive Care for the Elderly) Center, will be separate in ownership and operationally from the housing, but managed by Providence. The PACE center will serve the community at large. The residential project is designed to serve seniors living independently, aged 62 or over, at 30%, 40% and 60% of Area Median Income (AMI). There shall be a 20% set aside for disabled elderly. Providence wants to set aside eight (8) of those units to serve frail elderly in concert with having the PACE center in the building. The ground floor will have manager's unit, management offices, lobby/sitting area, coffee bar, community meeting rooms and dog wash area. These community spaces will be oriented towards the southern part of the site, where they connect with the existing downtown pedestrian trail system. The city adopted a reduced parking ratio for this project given its transit oriented/urban location and senior population. The facility will be designed according to Universal Design principles, allowing residents to age in place. The EB recommends a higher level of funding than requested based on funding availability at the State and County as described previously. Funding Rationale: The EB supported the intent of this application for the following reasons: • Experienced applicant. • Financially strong development sponsor. 7 93 EXHIBIT A • Donated site by the City. • Serves a range of lower income senior households. • The project expands affordable residential development within the downtown. • Site has access to transit, shopping and is near a major hospital/medical complex. • Project leverages a substantial amount of Tax Credit equity. • The PACE center provides services to the region's qualified seniors Potential Conditions: Standard Conditions: Refer to list of standard conditions found at end of this memo Special Conditions: 1. The funding commitment shall continue for eighteen (18) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to City staff no later than sixty (60) days prior to the expiration date. City staff will consider an extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. 2. Funds shall be used by Providence toward infrastructure costs, impact and mitigation fees. Funds may not be used for any other purpose unless city staff has given written authorization for the alternate use. 3. Funds will be in the form of a deferred, contingent loan. Loan terms will account for various factors, including loan terms from other fund sources and available cash flow. Final loan terms shall be determined prior to release of funds and must be approved by City Staff. Based on the preliminary development budget, it is anticipated that loan payments will be based on a set repayment schedule, and begin after repayment of the deferred developer fee (approximately year 15), with 1 % interest. The terms will also include a provision for the Agency to a deferment of a payment subject to approval by City staff, if certain conditions are met (e.g. low cash flow due to unexpected costs). Any deferred payment would be repaid from future cash flow or at the end of the amortization period. 4. Until such time as the any deferred developer fee structured into the sources is fully repaid, all cash flow after payment of operating expenses and debt service, shall be used to repay the deferred developer fee or go towards project reserves as approved by City Staff. 5. Submit for review and approval a management plan that includes types of services and programs that will be available for the residents, and how it integrates with the operation of the PACE center. The plan shall also address how parking will be managed on an ongoing basis, and shall also include management procedures to address tenant needs; services provided for or required of tenants; management and operation of the premises; targeted outreach to community and senior centers; a summary of ARCH's affordability requirements as well as annual monitoring procedure requirements. 6. Agency shall submit a marketing plan for approval by ARCH and City staff. The plan should include how the Agency will do local targeted marketing outreach to local business and community organizations such as senior and community centers. 7. A covenant is recorded ensuring affordability for at least 50 years, with affordability as shown in the following table. Affordability levels will be defined using the requirements for sa EXHIBIT A tax credits, and utility costs will be based on King County Housing Authority allowances, unless otherwise approved by City Staff. Affordability (Pct of Median Income) Studio One BR Two BR Total 30% 6 31 37** 40% 16 4 20 60% 13 4 17 Unrestricted (Mgr) 1 1 TOTAL 6 60 9 75 * Up to 20% of the units shall be set aside for seniors living with disabilities ** Up to 8 of the units can be Section 8 units. The final mix of studio and one bedroom units will be approved by City staff. Considerations in the determination of unit mix will be include overall need in the community, unit mix of existing federally assisted and Section 8 assisted housing for seniors in east King County, and Section 8 program requirements. The project shall maintain project -based Section 8 funding for eight (8) units of senior housing so long as it is available. If Section 8 funding is no longer available, the City shall be notified at the earliest time the Owner knows Section 8 is/will no longer be available. The City and the Agency shall work with the other fenders which maintain affordability requirements together to determine if the affordability requirements need to be adjusted for some or all of the previous Section 8 units, not to exceed 60% of median income in order to generate sufficient revenue to meet the project's required housing expenses and required debt service and other lender and investor provisions. The following projects are not recommended for funding at this time, but are encouraged to reapply in a future funding round: 1. Community Homes 8 Funding Request: $125,000 (Secured Grant) 5 Beds EB Recommendation: Not to fund at this time, but to have agency reapply in the next funding round Project Summary: Community Homes, Inc. (CHI) is proposing to acquire and remodel a home that will serve five (5) low-income aging adults with developmental disabilities. The group home setting accommodates those can no longer live in other settings. The community within the home allows them to live as independently as possible. A specific home will be identified once funding is committed. Criteria for selecting the particular property includes a minimum size of 2,500 L 96 EXHIBIT A square feet, the physical layout and ease of renovation of the house as well as neighborhood amenities such as sidewalks, access to stores, public services, transportation and recreation. The residents will live in a shared living arrangement, along with a live-in care provider. Each tenant will have their own bedroom. Residents will share two bathrooms and a resident community living area with kitchen. If necessary, as in the case of prior homes, the existing garage may be converted to living space. Rationale for not funding: The EB supported the intent of this application for the following reasons: • Serves aging developmentally disabled residents • Provides housing for a population (Special Needs housing) that currently is below long term ARCH Trust Fund goals • Property will have live in care provider supplemented by day staff • Acquisitions to be done near transit and community amenities • Developer has eighteen year track record with properties in King County and good reputation with fenders and Department of Developmental Disabilities • Private funding is a major portion of the sources. Agency will fundraise for capital funding The EB supports the concept of the CHI proposal; but given current round funding constraints, it does not recommend making a funding recommendation at this time. The EB would welcome an application in the next round. This would also provide an opportunity for CHI to organize and begin their capital campaign. In the event CHI does provide an application to ARCH in the upcoming round, the application should provide a description of the capital campaign and progress to date. 2. Parkview Homes XI Funding Request: $175,300 (Secured Grant) 3 Beds EB Recommendation: Not to fund at this time, but to have agency reapply in the next funding round Project Summary: Parkview Services, a Shoreline -based non-profit organization which to date has done 158 beds in 53 properties in the region, with this project is proposing to develop three homes in two counties. The ARCH application is to help fund one of those homes, a Supportive Living Services Home in Newcastle, Bellevue or Redmond. For the East King County home they plan to acquire and remodel a three -bedroom house that will serve three (3) low-income individuals with developmental disabilities. A specific home will be identified once all funding is committed. Improvements will include remodeling to meet both Evergreen sustainability and ADA 10 96 EXHIBIT A (Americans with Disabilities Act) accessibility standards, and a monitored fire suppression system. There currently is no site control. The house to be bought will be remodeled to include accessibility features necessary for the initial tenants and for future tenants. Parkview will be looking to acquire suitably laid out minimum 1,500 square foot rambler -style houses that can easily be modified for accessibility. Rationale for not fimdin&: The EB supported the intent of this application for the following reasons: • Serves neediest developmentally disabled residents by relying on referrals from the State DDA for new residents • Provides housing for a population (Special Needs housing) that currently is below long term ARCH Trust Fund goals • Property will have 24/7 non-resident care provider coverage • Acquisitions to be done near transit and community amenities • Developer has long track record with properties in King County and good reputation with funders and Developmental Disabilities Administration • Is on the Department of Commerce Trust list in the special needs set aside as incorporated in the state capital budget. The EB supports the concept of the Parkview proposal; but given current round funding constraints, it does not recommend making a funding recommendation at this time. The EB would welcome an application in the next round. This would also provide an opportunity for Parkview to identify and secure additional capital funds. Standard Conditions applicable to all projects l . The Applicant shall provide revised development and operating budgets based upon actual funding commitments, which must be approved by city staff. If the Applicant is unable to adhere to the budgets, City or Administering Agency must be immediately notified and (a) new budget(s) shall be submitted by the Applicant for the City's approval. The City shall not unreasonably withhold its approval to (a) revised budget(s), so long as such new budget(s) does not materially adversely change the Project. This shall be a continuing obligation of the Applicant. Failure to adhere to the budgets, either original or as amended may result in withdrawal of the City's commitment of funds. 2. The Applicant shall submit evidence of funding commitments from all proposed public sources. In the event commitment of funds identified in the application cannot be secured in the time frame identified in the application, the Applicant shall immediately notify City or Administering Agency, and describe the actions it will undertake to secure alternative funding and the timing of those actions subject to City or Administering Agency's review and approval. 3. In the event federal funds are used, and to the extent applicable, federal guidelines must be met, including but not limited to: contractor solicitation, bidding and selection; wage rates; 11 97 EXHIBIT A and Endangered Species Act (ESA) requirements. CDBG funds may not be used to repay (bridge) acquisition finance costs. 4. The Applicant shall maintain documentation of any necessary land use approvals and permits required by the city where the homes are located. 5. Submit monitoring reports quarterly through completion of the project, and annually thereafter. Submit a final budget upon project completion. If applicable, submit initial tenant information as required by City or Administering Agency. 12 98 EXHIBIT A ARCH HOUSING TRUST FUND (HTF) APPLICATIONS 2013 Housing Type/ Funding HTF Recommendation # of units/ Income Project Duration Total cost cost per Project Applicant (Grant/Loan) bdrms Served Location of benefit per unit affordable unit completion Friends of Youth Recommendation: New construction oftwohours each 10@30°/, $109,862/bed $10,000 Summer2014 Extended Foster Care $100,000 (Grunt) housing 5 homeless 13116 132nd St. 50 Years Housing Plus 2 Vouchers young adults Kirkland 10 Habitat SKC Recommendation: New Construction 6@50 % 2004 228th Ave 75 Years $351,799 (Includes fair $40,000 Winter 2017 Sammamish $400,000 (Grant) Homeownership 4 @ 60% SE, Sammamish market value of Plus fee waivers donated labor and 10 matenals) Providence/SRI Recommendation: New constructionSeniorrental 37 at 30% 8550 160th Ave 50 Years $265,780/ $10,811 Spring 2016 Redmond Senior $800,000 housing in 20 at 40% NE, Redmond affordable unit Apartments (Deferred Loan) Downtown 17 at 60% Plus 8 Vouchers Redmond with 20% 1 mkt rate mgr Frail Elderly ad- cost aside (20% Disabled set aside) 74 + I Mgr Unit Community Homes, Recommendation: $0 Acq/Rehab ofHome for 5 @ 30 % ARCH Sphere of 50 Years $181,500/bed $25,000 Spring 2015 Inc. Developmentally Influence — Site to 8tb Adult Family Home Disabled be determined 4 Parkview Services DD Horne Recommendation: $0 Acq/Rehab of Home for 3 @ 30% ARCH Sphere of 50 Years $176,336/bed $58,433 Winter 2014 Developmentally Influence — Site to Disabled be determined 3 99 EXHIBIT A 2013 HOUSING TRUST FUND: PROPOSED FUNDING SCOURCES PROJECT SOURCE Habitat Providence FOY TOTAL Request $ 200,000 $ 100,000 $ 100,000 $ 400,000 CAB Recommendation $ 400,000 $ 800,000 $ 100,000 $ 1,300,000 Current Funding Sub -Regional CDBG $ 200,000 $ 200,000 Bellevue CDBG $ - General Fund $ 128,602 $ 100,000 $ 32,150 $ 260,752 Issaquah General Fund $ 39,416 $ 57,299 $ 9,854 $ 106,569 Kirkland General Fund $ 95,235 $ 138,443 $ 23,809 $ 257,486 Mercer Is. General Fund $ 6,512 $ 9,467 $ 1,628 $ 17,608 Redmond General Fund $ 64,862 $ 51,721 $ 16,215 $ 132,798 CDBG * $ 148,038 $ 148,038 Newcastle General Fund $ 8,744 $ 12,712 $ 2,186 $ 23,642 Kenmore General Fund $ 36,784 $ 53,472 $ 9,196 $ 99,452 Woodinville General Fund $ 4,104 $ 5,966 $ 1,026 $ 11,095 Sammamish General Fund $ 4,897 $ 7,118 $ 1,224 $ 13,239 Clyde Hill General Fund $ 4,881 $ 7,095 $ 1,220 $ 13,197 Medina General Fund $ 3,882 $ 5,643 $ 971 $ 10,496 Yarrow Point General Fund $ 1,268 $ 1,843 $ 317 $ 3,428 Hunts Point General Fund $ 814 $ 1,183 $ 203 $ 2,200 TOTAL $ 400,000 $ 800,000 $ 100,000 $ 1,300,000 CDBG $ - $ 348,038 $ - $ 348,038 General Fund $ 400,000 1 $ 451,962 $ 100,000 $ 951,962 100 EXHIBIT A ARCH HOUSING TRUST FUND, 2013 Leveraging Funds - - Friends of Youth YYA Houses 3 and 4 Habitat Sammamish Provklence/SRf Redmond Senior A is TOTAL City Land and Fee waiver NewARCHR oast $100,000 $453,540 S400,000 $1,439,060 $800,000 51,892,600 $1,300,000 C 1 n $ ,50 h' i King County Prior KC Commitment HOF/HOMFJCDBG 2060/2163 Veteransiffuman Services Other $200,000 $491,567 $1,734,944 so $2,426,511 $0 So $0 V TOTAL 200 0M 19% 1,567 14% 1.734, _ .. 1 Prior WA Commitment WA HAP WA HTF WA HFC (Equity Fund) WSHFC Washin oo Works $504,525 So $0 $504,525 s0 $0 A Ai _ 504,525 46°/s 3.. ✓o , .t # . , 545' Feda YHUD Section 811 McKinney Other A Pa Di® so s0 so SO $0 s.....,,n ., .:.� ,;.. ,. x.. ,,.� ..� a Tax Croft 0% 0% 13,662,294 69%1 $13,662,294 Prior Tax Credit Commitment 01% 0e/ 0% 0 TCAP 0% 01% 0% $0 Bond, o % o% o•0 so 0% 0% $1,702,169 9% SI,702169 evelo Fee 0% 0% $329,221 2% $329,221 R $294,094 27% $2,172,884 62e/ 0% $2,466,978 0% 0% 0% $0 TOTAL CM $ 1,098.619 1 3,511,991 00•A ,66 ;688 8' 101 EXHIBIT A ECONOMIC SUMMARY: FRIENDS OF YOUTH — EXTENDED FOSTER CARE 1. Applicant/Description: FOY / Construction of two new homes each providing housing for 5 young adults in extended foster care 2. Proiect Location: 13116 NE 132nd Street, Kirkland 3_ Financing Information: Funding Source Funding Amount Commitment ARCH $100,000 Applied for Fall 2013 nty $200,000 Committed 2013 ce Trust Fund $504.524 Committed 2013 VFrompital Campaign $504,094 Underway quity $124,744 Committed $1,098,618 4 Develnnment Budget: ITEM TOTAL PER BED HTF Acquisition * $124,744 $12,474 Construction $775,698 $77,570 $53,044 Design $47,710 $4,7711 $8,500 Consultants $42,189 $4,219 $4,100 Developer fee $0 $0 Finance costs $11,161 $1,116 Reserves $25,000 $2,500 Permits/Fees/Other $72,116 $7,212 $34,356 TOTAL $1,098,618 $109,862 $100,000 * Value of these lots, previously acquired by agency in the Youth Haven project (2011) and paid by FOY 5. Debt Service Coverage: Secured grant, no repayment if in compliance. 6. Security for City Funds: • A recorded covenant to ensure affordability and use for targeted population for 50 years. • A promissory note secured by a deed of trust. The promissory note will require repayment of the grant amount upon non-compliance with any of the funding conditions. 7. Rental Subsidy: Two Section 8 vouchers 102 ECONOMIC SUMMARY: 1. Applicant/Description: 2. Project Location 3. Financing Information: HABITAT FOR HUMANITY SAMMAMISH COTTAGE EXHIBIT A DEMONSTRATION Habitat for Humanity Seattle — King County / Construction of 10 units of affordable family ownership housing 2004 228" Ave, SE, Sammamish Funding Source Funding Amount Commitment ARCH $400,000 Applied for Fall 2013 Donated Land and Fee Waivers $453,540 Land: Sammamish Council Action in 2012 King County $491,567 To be applied for in 2014, for home construction Habitat Capital $406,496 Committed In Kind/Private (primarily for home construction) $1,766,388 To be secured TOTAL $3,517,991 4. Development Budnet- ITEM TOTAL PER HOME HTF Acquisition $400,000 $40,000 Construction $2,681,615 $268,162 $400,000 Design $60,000 $6,000 Consultants $62,300 $6,230 Developer fee $0 $0 Finance costs $0 $0 Reserves $0 $0 Permits/Fees/Other $324,076 $32,408 TOTAL $3,517,991 $351,800 $4001000 5. Debt Service Coverage: Secured grant, no repayment if in compliance. 6. Security for City Funds: • A recorded covenant for each unit to ensure affordability and use for targeted population for 75 years. • A promissory note secured by a deed of trust. The promissory note will require repayment of the grant amount upon non-compliance with any of the funding conditions. 7. Rental Subsidy: None 103 ECONOMIC SUMMARY: EXHIBIT A PROVIDENCE/SRI REDMOND SENIOR APARTMENTS 1. Applicant/Description: 2. Project Location: 3. Financing Information: Providence/SRI / Construction of 74 units of affordable senior rental housing, 1 manager unit, plus amenity spaces. Facility will include a PACE Center 8550 8550 160th Ave NE, Redmond Funding Source Funding Amount Commitment ARCH $800,000 Applied for Fall 2013 Donated Land (Long-term Lease) $1,439,060 Redmond Council Action in 2013 King County $1,734,944 $200,000 Contingent funds committed 2013, balance to be applied for in 2014 Commercial Loan 1,702,169 To be applied for Deferred Developer Fee $329,221 Committed Tax Credit Equity $13,662,294 To Apply for in 2014 TOTAL $19,667,688 4. Development Budget: ITEM TOTAL PER UNIT HTF Acquisition $1,461,676 $19,752 Construction 13,256,895 $179,147 $100,000 Design $794,970 $10,743 Consultants $209,988 $2,838 Developer fee $1,221,582 $16,508 Finance costs $1,158,042 $15,649 Reserves $341,847 $4,620 Permits/Fees/Other $1,222,688 $16,523 $700,000 TOTAL $19.667,688 $265,780 5. Debt Service Coverage: Deferred contingent loan. Repayment out of available cash flow, defer repayment to start year 18 6. Security for City Funds: • A recorded covenant to ensure affordability and use for targeted population for 50 years. • A promissory note secured by a deed of trust. The promissory note will require repayment of the grant amount upon non-compliance with any of the funding conditions. 7. Rental Subsidy: Two Section 8 vouchers 104 EXHIBIT A FIGURE 1 ARCH: EAST KING COUNTY TRUST FUND SUMMARY LIST OF CONTRACTED PROJECTS FUNDED (1993 - Fali 2012) Units/Bed Pet of Total Distribution Project Location Owner s Funding Allocation Target 1. Family Housin Andrews Heights Apartments Bellevue Imagine Housing 24 $400,000 Garden Grove Apartments Bellevue DASH 18 $180,000 Overtake Townhomes Bellevue Habitat of EKC 10 $120,000 Glendale Apartments Bellevue DASH 82 $300,000 Wildwood Apartments Bellevue DASH 36 $270,000 Somerset Gardents (Kona) Bellevue KC Housing Authority 198 $700,000 Pacific Inn Bellevue Pacific Inn Assoc. ' 118 $600,000 Eastwood Square Bellevue Park Villa LLC 48 $600,000 Chalet Apts Bellevue Imagine Housing 14 $163,333 Andrew's Glen Bellevue Imagine Housing 10 /11 $387,500 Bellevue Apartments Bellevue "` LIHI 45 $800,000 YWCA Family Apartments K.C. (Bellevue Sphere) YWCA 12 $100,000 Highland Gardens (Kiahanie) K.C. (Issaquah Sphere) Imagine Housing 54 $291,281 Crestline Apartments K.C. (Kirkland Sphere) Shelter Resources 22 $195,000 Parkway Apartments Redmond KC Housing Authority 41 $100,000 Habitat - Patterson Redmond Habitat of EKC " 24 $446,629 Avon Villa Mobile Home Park Redmond " MHCP " 93 $525,000 Terrace Hills Redmond Imagine Housing 18 $442,000 Village at Overtake Station Redmond " KC Housing Authority " 308 $1,645,375 Summerwood Redmond DASH 166 $1,187,265 Coal Creek Terrace Newcastle " Habitat of EKC " 12 $240,837 RoseCrest (Talus) Issaquah Imagine Housing " 40 $918,846 Mine Hill Issaquah Imagine Housing 28 $450,000 Clark Street Issaquah Imagine Housing 30 $355,000 Lauren Heights (Iss Highlands) Issaquah Imagine Housing/SRI " 45 $657,343 Habitat Issaquah Highlands Issaquah - Habitat of EKC " 10 $318,914 Issaquah Family Village I Issaquah - YWCA " 87 $4 38Y 564 Issaquah Family Village II Issaquah - YWCA " 47 $2,760,000 Greenbrier Family Apts Woodinville " DASH " 50 $286,892 Plum Court Kirkland DASH 61 /66 $1,000,000 Francis Village Kirkland Imagine Housing - 15 $375,000 South Kirkland Park n Ride Kirkland "' Imagine Housing - 46 $752,294 Copper Lantern Kenmore LIHI " 33 $452,321 Homeowner Downpayment Loan Various KC/WSHFC/ARCH 87 est $615,000 SUB -TOTAL 1,932 $23,018,414 58.6% (56%) 2. Senior Housina Cambridge Court Bellevue Resurrection Housing 20 $160,000 Ashwood Court Bellevue DASH/Shelter Resources 50 $1,070,000 Evergreen Court (Assisted Living) Bellevue DASH/Shelter Resources 64 /84 $2,480,000 Vasa Creek K.C. (Bellevue Sphere) Shelter Resources 50 $190,000 Riverside Landing Bothell Shelter Resources " 50 $225,000 Kirkland Plaza Kirkland Imagine Housing 24 $610,000 Totem Lake Phase 2 Kirkland "' Imagine Housing 80 $736,842 Heron Landing Kenmore DASH/Shelter Resources 50 $65,000 Ellsworth House Apts Mercer Island Imagine Housing 59 $900,000 Greenbrier Sr Apts Woodinville " DASH/Shelter Resources " 50 $196,192 SUB -TOTAL 497 $6,633,034 16.9% (19%) 105 EXHIBIT A FIGURE 1 ARCH: EAST KING COUNTY TRUST FUND SUMMARY LIST OF CONTRACTED PROJECTS FUNDED (1993 - Fall 2012) Project Location Owner Units/Bed s Funding Pct of Total Distribution Allocation Target 3. Homeless/Transitlonal Housing Hopelink Place Bellevue Hopelink " 20 $500,000 Chalet Bellevue Imagine Housing 4 $46,667 Kensington Square Bellevue Housing at Crossroads 6 $250,000 Andrew's Glen Bellevue Imagine Housing 30 $1,162,500 Bellevue Apartments Bellevue "' LIHI 12 $200 000 Sophia Place Bellevue Sophia Way 20 $250,000 Dixie Price Transitional Housing Redmond Hopelink 4 $71 750 Avondale Park Redmond Hopelink (EHA) 18 $280,000 Avondale Park Redevelopment Redmond Hopelink (EHA) " 60 $1,502,469 Patter Court Kirkland KITH 4 $100,000 Francis Village Kirkland Imagine Housing 45 $1,125,000 South Kirkland Park n Ride Kirkland "' Imagine Housing 12 $188,073 Totem Lake Phase 2 Kirkland Imagine Housing 15 $138,158 Rose Crest (Talus) Issaquah Imagine Housing 10 $229,712 Lauren Heights (Iss Highlands) Issaquah "' SRI " 5 $73,038 Issaquah Family Village I Issaquah "' YWCA " 10 $503,745 SUB -TOTAL 257 $6,621,112 16.8% (13%) 4. Special Needs Housing My Friends Place K.C. EDVP 6 Beds $65,000 Stillwater Redmond Eastside Mental Health 19 Beds $187,787 Foster Care Home Kirkland Friends of Youth 4 Beds $35,000 FOY New Ground Kirkland Friends of Youth 6 Units $250,000 DD Group Home 7 Kirkland Community Living 5 Beds $100,000 Youth Haven Kirkland Friends of Youth 10 Beds $332,133 FOY Transitional Housing Kirkland Friends of Youth 10 Beds $240,000 DD Group Home 4 Redmond Community Living 5 Beds $111,261 DD Group Homes 5 6 6 Redmond/KC (Bothell) Community Living 10 Beds $250,000 United Cerebral Palsy Bellevue/Redmond UCP 9 Beds $25,000 DD Group Home Bellevue Residence East 5 Beds $40,000 AIDS Housing Bellevue/Kirkland Aids Housing of WA. 10 Units $130,000 Harrington House Bellevue AHA/CCS 8 Beds $290,209 DD Group Home 3 Bellevue Community Living 5 Beds $21,000 Parkview, DD Condos III Bellevue Parkview 4 S200 000 IERR DD Home Issaquah IERR 6 Beds $50,209 FFC DD Homes NE KC FFC 8 Beds $300,000 Oxford House Bothell Oxford/Compass Ctr. 8 Beds $80,D00 Parkview DD Homes VI BothelltBellevue Parkview 6 Beds $150,D00 FFC DD Home II TBD FFC 4 Beds $168,737 SUB -TOTAL 148 Beds/Units $3,026,336 7.7% (12%) TOTAL 2,834 $39,298,896 100.0%. ' Funded through Bellevue Downtown Program 10% Also, includes in -kind contributions (e.g. land, fee waivers, Infrastructure improvements) - Amount of Fee Waiver still to be finalized 106 Medina City Council Regular Meeting ITEM 8.7 Monday, March 10, 2014 AGENDA BILL Receipt of Planning Commission's Recommendation on Area -wide Subject: Zoning Map Amendments; and schedule a public hearing Category: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other — Discussion Pre ared By. _ Robert J. Grumbach, AICP, Director of Development Services Summary: The Medina Zoning Code was originally adopted in December 1955. A zoning map was adopted in August 1964 with the map last amended in March 1992. The Medina Heights overlay was adopted in May 1997 separate from the zoning map. A Zoning and Permitting Study was prepared in 2009 evaluating Medina's zoning regulations and making recommendations for improvements, which was accepted by the council to guide the City's efforts to update all of our zoning regulations. The text regulations were updated in September 2013 with Ordinance No. 900 going into effect. Efforts to update the zoning map began in May 2013. The purpose of the map amendments are: • Digitalize the Official Zoning Map using GIS software. • Merge the official zoning map with updated county parcel information. • Consolidate the Medina Heights Overlay with the Official Zoning Map. Also, show the correct boundaries of the Medina Park Place and Medina Circle PLUD Overlays and their underlying zoning. • Rezone the east parcel of Medina Beach Park. • Rezone the St. Thomas Church and School property and the Post Office property to a Park and Public Places designation to better reflect the uses of these properties. • Rezone View Point Park to a Park and Public Places designation. • Rezone the parcels purchased by WSDOT for the SR 520 project to reflect their use as state highway right-of-way. • Rezone various residential parcels that have more than one zoning district to have a singular zoning designation. • Zoning district boundaries are extend to the mid -point of streets. • Zoning districts were extended to form more uniform block areas. The property owners specifically affected by the proposed map amendments were notified of the proposed changes by first class postage mail and a second time by certified mail. The community was notified by postcard notice and the other noticing methods typically used by the City. Multiple property owners contacted the City about the proposed changes. However, only the estate of John Frost (represented by Rudy Hoffman) expressed concerns and provided written comments. 107 Medina City Council Regular Meeting Monday, March 10, 2014 ITEM 8.7 Action on this agenda bill only authorizes preparation of an ordinance and the scheduling of a public hearing, City Council action on the ordinance is still required. Please note there was a small technical error on the map involving the zoning boundary on the south side of 1835 73`d Avenue NE attached to the Planning Commission's recommendation. The correct boundary is shown on the original map showing the current zoning and proposed zoning. This technical error will be corrected with the official map prepared for the ordinance. Attachments: • Planning Commission Written Recommendation • Written public comment from Rudy Hoffman • Staff Report • Map showing Current Zoning & Proposed Zoning Budpt/Fiscal Impact: _ None Staff Recommendation: _ Approve - _-� �- -- --- — - City Manager Approval: Move to direct staff to prepare an ordinance related to the Area -wide Zoning Map Amendments based on the planning commission's recommendation and to schedule a Proposed Council Motion: public hearing for Aeril 14, 2014. 108 I MEDINA PLANNING COMMISSION 2 RECOMMENDATION 3 4 RECOMMENDATION OF THE MEDINA PLANNING COMMISSION 5 ADOPTING AREA -WIDE AMENDMENTS TO THE CITY OF MEDINA 6 ZONING MAP BY REPEALING ORDINANCE NO. 555 AND ADOPTING A 7 NEW CITY OF MEDINA ZONING MAP THAT ADJUSTS ZONING DISTRICT 8 BOUNDARIES AND REZONES CERTAIN PROPERTIES 9 10 WHEREAS, the City of Medina is classified as a non -charter code City under title 11 35A RCW; and 12 13 WHEREAS, the city council adopted zoning regulations, including the establishment 14 of land use districts, by Ordinance No. 16, on December 5, 1955, and last amended by 15 Ordinance No. 900 adopted on July 8, 2013; and 16 17 WHEREAS, the city council adopted an official land -use map by Ordinance No. 159 18 on August 10, 1964, and last amended by Ordinance No. 555 (Revised Official Land Use 19 and Circulation Map) on March 9, 1992, and by Ordinance No.624 (Neighborhood Character 20 Preservation District — Medina Heights Overlay) on May 12, 1997; and 21 22 WHEREAS, the city performed a comprehensive review of its zoning and permitting 23 regulations that was summarized in a Permitting and Zoning Study; and 24 25 WHEREAS, the Permitting and Zoning Study contained the following goals related to 26 the land -use/ official zoning map: 27 28 1. Create a more user-friendly code that is more easily understood by people who are 29 30 not land use professionals; 31 2. Maintain consistency with state and federal law, including consistency with Medina's 32 comprehensive plan; and 33 34 WHEREAS, the Permitting and Zoning Study was accepted by the city council on 35 June 29, 2009, and included recommendations to consolidate different land use maps and 36 generally update the map so that a digital map can be utilized as the City's official zoning 37 map; and 38 39 WHEREAS,. pursuant to the Growth Management Act (GMA), chapter 36.70A RCW, 40 the City Council has adopted the City of Medina Comprehensive Plan, as amended by 41 Ordinance 783, passed March 14, 2005; and 42 43 WHEREAS, Land Use Policy LU-P1 provides that the city shall minimize changes to 44 existing zoning and land use patterns except as to meet land use goals, such as maintaining 45 Medina's high -quality residential setting and character, when deemed necessary by its 46 citizens; and 47 PC Recommendation Page 1 of 4 109 I WHEREAS, the Medina Comprehensive Plan Figure 2 Land Use Plan establishes 2 land use designations for the following properties: 3 4 1. St. Thomas Church and School — School/ Institution; 5 2. Medina Beach Park East Parcel (No. 3625049067) — Park; 6 3. Post Office — Public Facility; 7 4. Properties with residential use — Single Family Residential; 8 5. SR-520/ Evergreen Point Floating Bridge — Single Family Residential; and 9 10 WHEREAS, via Ordinance No. 900, the city council established a relationship 11 between the Medina Comprehensive Plan Land Use Map designations and the 12 implementing zoning district designations, which is set forth in Table 20.20.010 of the 13 Medina Municipal Code; and 14 15 WHEREAS, in addition to the implementing zoning districts set forth in Table 16 20.20.010 of the Medina Municipal Code, a Primary State Highway Designation was 17 established for lands contained within the SR 520 state highway right-of-way; and 18 19 WHEREAS, the planning commission considered proposals for a new City of Medina 20 Zoning Map that adjusted existing zoning district boundaries and rezoned certain properties 21 at its May 28, June 25, September 24 and December 3, 2013, meetings; and 22 23 WHEREAS, the proposed changes to the zoning map are consistent with the Medina 24 Comprehensive Plan Figure 2 Land Use Plan; and 25 26 WHEREAS, pursuant to Medina Municipal Code 20.82.060(E) notice was sent by 27 first class postage to property owners whose properties were being considered in part or in 28 whole for rezoning on September 13, 2013; and 29 30 WHEREAS, public notice about the rezone was mailed on October 2, 2013, to all 31 households inside the city limits and posted on the City's website on October 4, 2013; and 32 33 WHEREAS, pursuant to RCW 36.70A.106, a notice of intent to adopt was 34 transmitted to the Washington State Department of Commerce on January 15, 2014; and 35 36 WHEREAS, public notice for the hearing was published in The Seattle Times 37 newspaper on January 17, 2014, posted at the City's notice boards and on the City's 38 website, and a notice was mailed by certified mail to property owners whose properties were 39 being considered in part or in whole for rezoning; and 40 41 WHEREAS, the planning commission held a public hearing on February 25, 2014, to 42 receive public testimony concerning the proposed code amendment; and 43 44 WHEREAS, at the conclusion of the planning commission's public hearing, the 45 planning commission voted on the proposed code amendment; and 46 47 WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of 48 Non -significance (DNS) for the proposed code amendment was issued on January 17, 49 2014, pursuant to WAC 197-11-340(2); and 50 PC Recommendation Page 2 of 4 110 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 WHEREAS, the planning commission makes the following findings of fact in support of its recommendation: A. A SEPA threshold Determination of Nonsignificance was issued January 17, 2014. B. The City provided appropriate opportunity for the public to participate in the planning process. The Planning Commission held four public meetings and a public hearing in developing its recommended area -wide zoning map amendments. Public noticing was made to notify and solicit input from the public, including posted notices on the City's notice boards, sending electronic notices to interested parties, creating a website exclusive to the zoning code update and posting documents thereto, and mailing postcard notices to the entire community notifying of the proposed changes and the City's website containing the proposal. C. The City reviewed the proposed amendments for consistency with the Medina Comprehensive Plan. The goals and policies set forth in the comprehensive plan reflect a community that is built -out with very limited opportunities for growth and a character that is predominately low -density single-family residential development. The amendments to the zoning map are consistent with the goals and policies of the Medina Comprehensive Plan in that it preserves this character. The amendments are also consistent with the comprehensive plan land use designations. D. The proposed amendments bear a substantial relation to the public health, safety and welfare. The amendments will adjust zoning boundaries to eliminate multiple zoning boundaries and will rezone certain properties to more accurately reflect the use of the land. E. The proposed amendment advances the public interest of the community by simplifying the zoning map and making zoning district designations consistent with the existing land uses. A Permitting and Zoning Study was prepared prior to development of amendments that was accepted by the City Council to serve as a guide in updating the zoning map. WHEREAS, given the findings of fact set forth immediately above, the criteria for amendment of the text of the City's development regulations set forth in MMC Section 20.82.070 are met. NOW, THEREFORE, BE IT ADVISED THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: Section 1: Repeal of Land Use and Circulation Map. Ordinance No. 555, passed March 9, 1992 (Land Use and Circulation Map), and Ordinance No. 624 (Neighborhood Character Preservation District — Medina Heights), passed May 12, 1997, are recommended to be repealed. Section 2: Adoption of a new Medina Zoning Map. A new Medina Zoning Map is recommended to be adopted as set forth in Attachment A. PC Recommendation Page 3 of 4 111 I Section 3: Amend MMC 20.20.020. Section 20.20.020 of the Medina Municipal 2 Code is recommended to be amended to read: 3 4 A. The ((land use and GiFGUlati0A Fnap, amended as Of MaFGh 9, 1,)) Zonina Map 5 adopted by Ordinance No. (Ordinance Number) and (( 6 +nsluding)) amendments thereto, shall serve as the City of Medina Official Zoning Map. 7 Said map and all notations, references, data and other information shown on the Official 8 Zoning Map are adopted and made part of the UDC. 9 B. The City is divided into the following zoning districts with the map symbols shown in 10 parentheses, and which are shown on the Official Zoning Map: 11 1. Single-family Residence R16 (R-16); 12 2. Single-family Residence R20 (R-20); 13 3. Single-family Residence R30 (R-30); 14 4. Suburban Gardening Residential SR30 (SR-30); 15 5. Neighborhood Auto Servicing (N-A); and 16 6. Park and Public Places (Public). 17 C. The following special zoning map overlays with the map symbols shown in parentheses 18 are established and shown on the Official Zoning Map: 19 1. Neighborhood Character Preservation District — Medina Heights (Medina Heights) 20 (( and 21 2. Planned Land Use Development (PLOD). 22 D. In addition to the zoning districts and special zoning map overlays, a Primary State 23 Highway designation shall apply to the SR 520 right-of-way and shown on the Official 24 Zoning Map. 25 26 APPROVED BY THE PLANNING COMMISSION ON THIS Z5 DAY OF Fr-6,v 27 2014. 28 29 ` 30 31 Plannilid Commission Chair 32 33 34 Attest: 35 36 - 37 Robert J. Grum ch 38 Development Sbrvices Director Page 4of4 112 ZENO BAKALIAN P.S. G. Michael Zeno, Jr. LEGAL AND ESCROW SERVICES Allan B. Bakalian * Aaron M. Neilson+ 4020 LAKE WASHINGTON BLvD. NE, SUITE 100 * admitted in OR & WA KIRKLAND, WASHINGTON 98033-78Q +admitted in MT & WA February 26, 2014 Revised Submittal ofLetter Delivered to February 25. 2014 Plann ft Commission MeetinP Planning Commission Members City of Medina 501 Evergreen Point Road Medina, WA 98039 (425) 822-1511 FAX (425) 8221411 ahakalian ?-enobakakalian;com Re: Supplemental Comments to City of Medina's proposed Area -wide Zoning map Amendments Dear Planning Commission Members: The following supplemental comments are subr: tted on behalf of Rudy Hoffman, personal representative of the Estate of John Frost, regarding the City of Medina's proposed area -wide zoning map amendments. These comments supplement the Estate's January 4, 2014 letter addressed to Robert Grumbach, Director of Development Services, regarding the zoning map changes affecting the Post Office property located at 816 Evergreen Point Road. I specifically want to address the historical use and zoning of the Post Office property as it pertains to the proposed amendments. As you are aware, the zoning map amendments will change the zoning for the Post Office property from Residential Use (R-16) to Public and Institutional Uses. My January 4, 2014 letter addressed the substantive and procedural flaws associated with the City's amendments to its zoning code, adopted on September 2, 2013, with regard to the newly proposed zoning classification for this property. The City never personally notified Mr. Hoffman, the Estate's personal representative, of the proposed zoning code changes. After reviewing the City's records, it is clear that there is no receipt or evidence of mailing the zoning code notice to Mr. Hoffman. The Estate has reserved its right to challenge the code amendments on that basis. As to the proposed zoning map amendments, the Estate does not oppose the Public and Institutional Use designation provided that the existing residential use designation is preserved as currently set forth in the zoning code's Use Table at 20.21.030. The residential designation is consistent with the historical use of this property as a residence and its current conditional use as a Post Office. The Post Office has leased the Estate's property since the early 1970s. The current lease will expire at the end of February 2015. The Estate's interest in this property is to ensure its highest and best use of the property for distribution to the Estate's heirs. The future of 114 Planning Commission February 26, 2014 Page 2 the Medina post office, as with all small town post offices, is uncertain. In the event the Post Office does not renew the lease in 2015 or in the subsequent years, the use of the property will of course change. The amended zoning code and map must take such future use(s) into account. The existing R-16 zoning, or the allowable "residential use" under the proposed Public and Institutional Use zoning, would allow for residential use after the Post Office ceases operation - which is what the Estate desires. It is significant that when John Frost purchased the Post Office property in May 1969 it was zoned residential and was the home of Walter Hagenstein, who continued to live there until 1972, as evident from the attached Earnest Money Rider. The Hagenstein family first built a residential home there in the early 1900s, and the property was later utilized by the local telephone company as described by John Frost in the attached Medina Store History synopsis. The Post Office was previously located at rear of the Green Store property, which Mr. Frost leased/ purchased in the 1950s and continued to own until 1985. Mr. Frost relocated the Post Office to the adjacent 816 Evergreen Point Road property in the early 1970s after purchasing it from Walter Hagenstein. The Post Office operated there under a Conditional Use permit issued by the City, as noted by Mr. Frost in his attached January 2005 letter to the planning commission. Also, in 1988, the City approved a'Special Use Permit' (characterized as a Conditional Use Permit by the Planning Commission) to allow Mr. Frost to expand the Post Office building and parking lot. (See attached minutes). The building itself is a converted residential home and has no unique or historic characteristics. The Estate does not oppose the City's proposed zoning map's classification of the Post Office property in the Public and Institution Use zone set forth in the Use Table at 20.21.030, but only because it allows for continuation of the underlying residential zoning. The Estate seeks certainty through the code and map that City not restrict the likely future residential redevelopment of the property. The inclusion of the "public" or "parkland" uses as defined in the code and shown on the proposed map is not appropriate for the property because it has never been used as such and may unduly restrict the available future use or redevelopment of the property. On the other hand, the proposed zoning map's inclusion of "similar uses" for the property is beneficial despite being vague as to what such allowable future uses actually are. Respectfully submitted, ZENO BAKALIAN P.S. For the Estate of John Frost Allan Bakalian Attachments 115 ajd*r to zat"st almoy - FAMOLpt a" betw8m John S. Frost And zune Imot. Mama, at *Ivs 2jmitLamd Dollazo this tjiw of as 'OU01" Ot.tuis With CC*dj% tog *mx3r Ant a3l1i" angn of the rwCUUO PKLO* 'a tb&' arx"t of Right "a Ul (*SvqOOsQO) Wi3a )me pmJA iU ftousaiAt Vive Wlaft*d DOU"s MUSia Sm of "ISIVIR SwAftd DOU"G (6XIOCOOS) pdw Yeats paym �dvffi" -fit you 4%mWIV_4Oi"9 - ow OQW .I � timer 'At* - dr� Ost` t4.a Mgt" tjw Md Overy Yew 6ili *A6 w*Axe sun . an ww-wlot an reducing .0d as gmewt btla"" are, date 09 %be o� 0 "id ONSUal V&yo&uts dw!3 be madO dlXO" to iii7s".. emu .6"Actift *M msUw fxm tim to be *mtjLtUd to tamGo"LOG t 4 1tsm wo w (A) itis as ibis. mm two .1 -1 -a �► Val io a*" Wj,od ilk UbLfb own : " -. . 116 Medina Store Histor / When construction of the Medina Store building began in 1909, there were only seven families living in the area, However, many Seattle residents did spend the weekends on Medina's uninhabited lake shores. There were paths bit no roods in this future city that was yet to have a name. Families that leased the facility always lived upstairs. There is no insulation ai the cold winds off the lake or the noise resulting agnst from the intersection of 8"' d 76`" The building sits on concrete posts instead of having a foundation, The soft wood floors are still in remarkable condition today considering ninety two years of foot traffic. Builder and owner George Tapp rented out the upstairs for weddings, parties and meetings until a grocer named Silas Brown rented and became Medina s first merchant. I n 1910 Mr. Tapp sold the store to Mr. and Mrs. David Hagerstein, daughter Malindo and husband Howard Durfy. The store prospered under their guidance. Population was increasing, gravel roads teplaced paths in 1911, and Medina was platted and recorded as a town in 1913. ,he Federal Postal Service te 1914. David Hagenased the back one-third of the store on April 30, stcin become Postmaster and Malinda o post office clerk. The 250 post office boxes brought potential customers for the store wilen they checked for mail twice daily. A business of this type was coiled o General Store. They were forertamers of 6ardwore, garden, feed, and grocery stores. Most homeowners in the era used home delivery of ice, fish, milk, and everything else fro►+ a general store. The need for more space ended with an addition on the north side that doubled the square footage in 1915. Delivery orders were still being done with a burro. One hundred pound socks of chicken feed, fertilizer, etc., required a better del+,eery method. Tn 1916 Mrs. Hagenstein s diary stated, "Pa went to Kirkland today to look at a Model T truck." No furTher Mention of this except for a sentence on week later that, 'Pa took the burro out and shot it this morning." Also, in 1916 the telephone company leased 2I,CW square feet of store property to build a telephone facility that is now the Post Office. Te,ephone operators provided the 117 first telephone service for both Bellevue and Medina, 1917-1939. They ego fanged the pronunciation of the city's name. It had been named afte- the Biblical Medina, pronounced with a long "e'_ This did not carry well on the telephone lines, so the operators pronounced it with a long Y , and soon everyone followed suit. Roads were paved with concrete in 1917. Sn 1924, son Walter home after working in North Dakota for than tars, He r•-H returned Master. This was to last 31 years, ending in 1955.placed his fatherr aas s Post The Durfys sold after 19 years to Arne and Margaret GhristOferson. They also ran a first-class operation. They are remembered for changing the store's color from light gray to dark green, which has been a favorite ever since 1930. Mr. and Mrs. Leonard Swalwell purchased Medina Grocery as an investment and leased it to the partnership of Mr. and Mrs, Kendall Marks and Mr. and Mrs. John Frost in 1952, The Markses purchased the land and building from the Swallweils in 1968 and Frosts immediately bought it plus the Marks' interest in the business. The store prospered to where ten employees were necessary, During 1970, the Frosts bought the former telephone building and renovated for, the present Post Office. Medina Grocery was sold to Mr. and Mrs. Tomes Lee in 1985. Former Tacoma grocer Charlie Song and his wife Mal are now operating the business the LEES. in this year 2000 for John Frost 118 2 January 2005 Mr. Mark Lostrom, Chairman Medina Planning Commission 501 Evergreen Point Road Medina, WA. 98039 Hand Delivered Subject: Medina's Comprehensive Plan Rewrite and 814 Evergreen Point Road Dear Chairman and Commissioners: In 1970 !purchased the residential property at 816 Evergreen Point Road which then the residence of Wait Hagenstein. When he moved out I was ortunMe secud s new tenant, the US Postal Service, who has been a good tenant for man a order to so use the otherwise R_16red a Y Years. in the City of Medina. From that time to the Property a steadfastly lived upl Use to from and conditions of that permit. Now as has been attempted twice before the City terms intent on changing their side of the a rty seems status on m residential R-16Property� he by imposing a defacto Historic Use' Y , proposed Comprehensive Plan revisions. As a private Property owner I have been fortunate to have a good tenant who has fit into the community. I do not feel that it is fair or reasonable to reward my continuous efforts to live up my side of the Conditional Use Permit's conditions with the burdens and restrictions incumbent with any sort of historic status. It could be argued move on the City's part would constitute a "Taking" and certainly should d not be a undertaken surreptitiously in the Comp. Plan. Please keep in mind that the adjoining property's status, which I used to own, is currently being adjudicated and may well revert back to its underlying R-16 status at the direction of the Courts Therefore let me request that any and all references to my residential property as Historic Use" be removed from your proposed changes, revisions or up -dates Comprehensive Plan. Some examples, but not all, would be: pg.8 of 13 Ins. 35 & 36, 50 & 60. pg. 8 table, pg. Sincerely, John Frost, 425454-0378 PO Box 42 Medina, WA 98039-0042 119 PLANNING COMMISSION REGULAR MEETING - 7:30 PM November 29, 1988 The meeting of the City of Medina Planning Commission was called to order at 7:30 PM by Chairperson Griff es. The meeting was tape recorded. Members Present: Chairperson Griff es, Griffiths, Olsen, Hillman, Taylor and Zubko Members Absent: Woodman City Staff Present: Planning Consultant Burke and Recorder Batchelor Griffes noted that the minutes of the Sept. 27, 1988 meeting should also have stated that on page 4, at the end of the second paragraph, it should have also stated that in the future the Planning Commission will not consider any application that does not submit all the required information. Olsen moved to adopt that change to the minutes, Griffiths seconded the motion and it was approved unanimously. Substantial Develo meat No. 88-2 - Simon i/L le - 109 84th Ave. NE -- Construct a 12 ft. x 59 ft. dock with a 12 ft. x 25 ft. covered moorage at the end. (Reconsideration of previous decision) Planning Consultant Burke stated that the Substantial Development for the proposed dock had been approved at the Sept. 27, 1988 meeting. Before the applicant submitted to the Dept. of Ecology it was noted by the applicant that they were making some changes. They were proposing to increase the length of the dock, change the direction of the moorage and increase the length of the covered moorage so Burke stated that it would have to come back before the Planning Commission for further consideration. Melinda Lyle, Nyman Pile Driving, was present on the owner's behalf. She stated that at the Sept. 27, 1988 meeting there had been a question on the top of the moorage so since they would have to come back to the Board they also decided to go for a new design that would give the dock more water depth if they were to extend the dock to a maximum of 77 ft. There was discussion on the revised plans that had been submitted. -1- 120 Taylor moved to accept the revisions to the approval that was granted at the Sept. 27, 1988 meeting which were: 1. increasing the length by 5 ft. to 76 ft. 2. turning the covered moorage so it is perpendicular to the shoreline 3. increasing the covered portion to 11 ft. 6 inches in width by 30 ft. in length. Conditional on the Planning Consultant's recommendations and the plans that were submitted on 11/88, Zubko seconded the motion and it was approved unanimously. Case No. 124 - Evans/O.S. Postal Service - 816 Evergreen Point Road - S-6 nial ALM .t o expan the edina ost fface services in the present location. (Tabled from the last meeting) Planning Consultant Burke stated that at the last meeting it had been decided to accept Scheme 2 of the plans submitted by the Post Office with the condition that the Post Office develop a more specific landscape plan. Since that meeting Woodman, Griffiths and some of the adjacent neighbors (Saad and Beebe/Starr ) had met with Kirk Hackler, of the David Evans Architect Firm, to discuss some proposals for the landscaping. Kirk Hackler, David Evans Landscape Architect, was present to discuss the drawings that his firm had submitted with a more specific landscaping proposal. Greg Cutler, of the Postal Service, stated that at the last meeting the adjacent neighbors had some concerns over the amount of asphalt that was to be constructed. The Post Office had reconsidered and would reduce the asphalt from 50 ft. to 40 ft. in front of the loading dock and also cut back the width and length of the hammerhead. He also discussed specific plant materials that would be included in the landscaping, the curbing of the street and he stated that the street improvements are reflected in the drawings that had been recently submitted by the Post Office. There was considerable discussion on a possible maintenance bond for the landscaping. Greg Cutler stated that in the construction contract for the plant materials that it states that the contractor would maintain and guarantee the plantings for the first two years. There was discussion on making it a condition of the permit that the landscape must be maintained in an orderly manner according to landscape maintenance standards. There was a vote from everyone on the Board stating that they were all in agreement over the proposed landscaping plans. Jock Beebe, 822 Evergreen Point Road, stated that he was one of the adjacent neighbors that had met with Kirk Hackler of David Evans Architects. He stated that he had filed an appeal to the City Council but that he was considering withdrawing his appeal since he was satisfied with the proposed landscaping plans. He -2- 121 — stated that he had in the past and would be willing in the future to help maintain the Post Office landscaping adjacent to his property. He suggested that the Post Office continue the wooden fence so that it would act as a sound barrier. Discussion on the possibility of continuing the fence to the Mountain Ash and how it would be landscaped if it were to be installed. Burke gave his recommendation in which he stated that the plans that had been recently submitted by the Post Office reflected the following changes: 1. Reduction of the distance in front of the loading dock from 50 ft. to 40 ft. which allows retention of the Mountain Ash. 2. Reduction of the paving adjacent to the hammerhead. 3. Definition of the entry to the parking lot with a 24 ft. curb out and curb around the landscape area. 4. Regrading, repair and reconstruction of the street, curb and sidewalk in front of the property. 5. Landscaping adjacent to the street, infilling the existing screening; and placing new screening around the hammerhead. He stated that he would approve the plans with the following conditions: 1. Approval of Variance by the Board of Adjustment. 2. Receipt of all Building Permits. 3. Lighting at parking lot and in loading dock is shielded so it will not shine on adjacent property. 4. Building is painted in a color similar to the brick. 5. The Post Office will submit a copy of the landscape agreements for the City's file which will assure at least a two year guarantee on the new and relocated plant materials. 6. The recycling container is relocated as close to the Post Office building as possible (existing curb cut) on a concrete pad; the sidewalk is repaired; and landscaping similar to that proposed in front of the Post Office parking lot, is placed between the recycling bin and the property line adjacent to the store. John Frost stated that he would like the Board to put a condition on the application that Dr. Beebe withdraw his appeal. Public hearing was closed -3- 122 Zubko moved to i rove the conditional use based on Plannin JZ onsultant's recommen a nd wit 571 eonditfon that the Post Office ff n, eyond the first two years, landscaping in an orderly manner according to landscape maintenance standards. Taylor seconded the motion, Griffiths and Olsen voted aye and Hillman abstained from voting. The motion carried. The meeting was adjourned at 10:10 PM. fits Lynn atchelor, Secretary to the Planning Commission -4- 123 MEDINA BOARD OF ADJUSTMENT MINUTES December 13, 1988 The meeting of the City of Medina Board of Adjustment was called to order at 7:30 PM by Chairperson Langenbach. The meeting was tape recorded. Members Present: Chairperson Langenbach, Shomler, Chapman and Cory Members Absent: Clise Cory moved to approve the minutes of the November $, 1988 meeting, Chapman seconded the motion and it was approved unanimously. Case No. 649 - Evans/U.S. Post Office - 816 Evergreen Point Road - Allow con o a ft. x 0 f . a dit on with d ra a room and additional ar n t' Post Office building which is nonconforming due to encroachment into front yard setbac . NOTE: Clyde Cory and Read Langenbach stated that since most matters had been resolved that they would sit on the board for the purpose of making a quorum but would abstain from voting. Planning Consultant Burke stated that this request was initially heard at the Board of Adjustments regular meeting in October. Because most of the testimony related to the issues of the expansion and on -site mitigation through landscaping, etc. it was decided to table the request to allow the Planning Commission to complete its deliberations on the Conditional Use. A SEPA Declaration of Non Significance was issued. They approved the expansion of the Post Office subject to a landscape plan in October. At their November meeting - after meetings between the applicant and neighbors - the Planning Commission approved the site plan with landscaping. Burke further stated that the issue before them was that of the expansion of a nonconforming structure due to its 30 ft. intrusion into the front yard setback. Dave Howard, of the Postal Service, was present to discuss the submitted plans which showed a general building layout. There was then discussion on the actual expansion and improvements that were being proposed. _1_ 124 Shomler moved to approve the variance request, based on the drawings submitted, Chapman seconded the motion and it was approved. Clyde Cory and Read Langenbach abstained fr o v—oting. %I-------- -, Case No. 650 - Dr. & Mrs. Kren el 103 84th Ave. NE - Allow 138 sq. f t. addition extends nto setbacks) to an existing nonconforming house to exceed 15% allowable lot coverage by 12� (27%). Clyde Cory excused himself from the meeting since he had a conflict of interest with the variance request. Dr. Krengel was present to discuss his variance request with the Board. He stated that the addition would not encroach further into the required setback than it already did and that all the work would be under the existing roofline. Discussion followed regarding the addition. Chairperson Langenbach read a recommendation from Fred Hillman of the Planning Commission in which he stated that he recommended the granting of the variance. Planning Consultant Burke stated that the variance is necessary because of special circumstances related to the size (10:924 sq. ft. lot in R-30 zone); shape (triangular, thereby reducing buildable area); topography (high bank at northeast corner); and location of existing house. He would recommend approval. Glen Chapman viewed the property and would recommend approval subject to: the recommendations of the Planning Consultant; the submitted plans, Shomler seconded the motion and the variance request was approved. Case No. 651 - James and Kimberly -Franck 7701 NE 8th - Allow new house to exceed maximum allowed height o ft. by 11 ft. (36 ft. from lowest point). Glen Chapman excused himself from the meeting due to a conflict of interest with this variance request. Mr. James Franck was present to state that his variance request was necessary due to the topography of the site. He stated that the house would be approximately 27 ft. high but due to the slope of the site that the house would be 36 ft. from the lowest point of the original grade. Discussion followed on the topography of the site. Beth Spadafora, 7626 HE 8thp a neighbor was present to question how high the house would appear and wanted to better understand why the house was exceeding the maximum allowed height of 25 ft. by 11 ft. -2- 125 Mr. Franck explained that the house would actually appear 25 ft. high from the street but since the site had such a sloping topography and since the height was measured from the original grade that the house was 36 ft. from the lowest point. Earl Johnson, 8711 Ridge Road, was present to state that he did not want the variance granted and wondered if the applicant had fully explored other alternatives. Planning Consultant Burke gave his recommendation in which he stated that the variance for increased height is necessary because of the topography of the site subject to the following recommendations: 1. The height on the north elevation not exceed 25 ft. above the existing grade at the centerline of the property. 2. The final grading plan is approved by the City Engineer. 3. Receipt of all building permits. Mike Zubko, of the Planning Commission, was present to state that he had reviewed the site and that he would recommend approval of the variance request since there was no relief in this zone for height. Discussion followed regarding the Ordinance No. 433 which gives the restrictions for building in the R-16 zone. Park Thorsen, 7620 Overlake Drive W., was present to state that he recommended that the Board adhere to the ordinance and deny the variance request. Mr. P.J. Lucas, 7725 NE 8th, would not recommend the approval of the variance request. Cory moved to table the variance request and to have the Board make a site visit to the property at 4:00 PM on the day of the next Board of Adjustment meeting, January 10th, 1989, Shomler seconded the motion and the variance request was tabled. AnthonySchwab - Lot 1 Block 1 - Lake Crest Park Div. 2 - Appeal of the decision --of the Building Official for he determination that the property is not a legal building lot. Read Langenbach excused himself from the meeting due to a conflict of interest. Mr. Anthony Schwab was present to discuss the stipulated facts, that he and City Attorney Wines had agreed on, and also to discuss the exhibits that he had submitted. He Stated that all the information that he submitted was true and accurate. City Attorney Wines stated that he had agreed to the stipulated facts and the validity of certain exhibits but that he did not 126 agree that the all the facts presented are relevant to the case. Discussion followed in which Mr. Schwab quoted other cases in which similar situations had arisen. Also, they went on to discuss the definition of separate ownership. Mr. Schwab stated that he would waive his right to be present if the Board wanted to make a decision and then notify him in writing of their decision. Chapman moved to table the request, Shomler seconded the motion and the motion was tabled unanimously. The meeting was adjourned at 9:50 pM. Lynn 4lailat-e"(nor2:tiZSe2cLrrwtary to the Board of Adjustment 127 Of Up CITY OF MEDINA 9 Development Services 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.gov STAFF REPORT Area -wide Zoning Map Amendments Summary: The amendments will adjust zoning boundaries to eliminate multiple zoning districts on singular residential properties and to form more uniform zoning district boundaries, and to rezone certain properties consistent with the use of the land. Part 1 - Introduction: 1. REGULATORY REVIEW CRITERIA: a. GROWTH MANAGEMENT ACT (RCW 36.70A): The state legislature has found that it is in the public interest that citizens, communities, local governments, and the private sector cooperate and coordinate with one another in comprehensive land use planning. The Act sets forth thirteen planning goals including, but not limited to, encouraging development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner, promoting a variety of housing types and preserving existing housing stock, and protection of property rights from arbitrary and discriminatory actions. The City of Medina has adopted a comprehensive plan that implements the goals of the Growth Management Act. b. REVISED CODE OF WASHINGTON: RCW 36.70A.130(1)(d) requires any development regulation amendment to be consistent with and implement the comprehensive plan. RCW 35A.63.100 provides the city council the authority to adopt an official map and regulations thereto and to divide the municipality, or portions thereof, into appropriate zones provided at least one public hearing is held and notice is provided at least 10 days before the hearing. The public hearing may be held before the planning commission or the city council. C. CITY OF MEDINA REGULATIONS: Chapter 20.82 MMC sets forth the review procedures for area -wide map amendments. An area -wide zoning map amendment is initiated by the City Council, Planning Commission or City staff. The planning commission reviews all amendments to the zoning map and makes a recommendation to the City Council. The planning commission must hold at least one public hearing before making its recommendation. The city council may approve, Staff Report: Area -wide Map Amendments Page 1 12s approve with modifications, remand back to the planning commission, or deny the Planning Commission's recommendation. Part 2 — Public Participation: 1. NOTICES: Notice is required to be provided pursuant to MMC 20.82.060. Notice for the planning commission public hearing was published in the Seattle Times newspaper and posted at city hall on January 17, 2014. Additionally, notice was posted on the City's website and the City's notice boards (Medina Park, City Hall and Medina Post Office). Notice of the planning commission and council agendas are posted at city hall and published on the city's website. A postcard notice was mailed to all address within the city limits on October 2, 2013. The planning commission held meetings on the subject at their May 28, June 25, September 24 and December 3, 2013 meetings. The Planning Commission allowed public input during these meetings. Pursuant to MMC 20.82.060(E), notice was sent September 13, 2013, by first class postage to those property owners whose properties were being considered in part or in whole for rezoning. The hearing notice was sent by certified mail to the same property owners on January 17, 2014. 2. PUBLIC COMMENTS RECEIVED (as of February 20, 2014): Who 7Summary of Comments Phone calls asking how the proposed rezoning might affect Multiple property owners their property and also asked why the action was being considered. • Objected to the reclassification regardless of whether the City will allow residential redevelopment at 816 Evergreen Point Road • Wants assurances the property can be redeveloped as residential without restrictions over maintaining the existing building • Stated that keeping the building as a historical landmark or a Allan Bakalian P.S. (For public park would amount to a "taking" subject to the Fifth Amendment the Estate of John Frost . Also objected to the R-16 designation at 1425 8V' Avenue N.E. and 7842 14t' Street N.E. based on the lack of formal notice • Commented that the City failed to properly consider the impacts of the new restrictions that the map amendment would impose • Commented that these restrictions would adversely and unduly restrict the future redevelopment (sale) of these estate properties Staff Report: Area -wide Map Amendments Page 2 12s 3. LOCAL AND STATE AGENCY COMMENTS (as of February 20, 2014): I Who Summary of Comments None Part 3 — Staff Analysis: 1. The Medina Zoning Code was originally adopted in December 1955 by Ordinance No. 16 shortly after incorporation was approved. The ordinance included a description of the R-16, R-20 and R-30 zoning districts. There was no separate map. On August 10, 1964, an official land use map was adopted, which replaced the descriptions of the boundaries set forth in Ordinance No. 16. This map has served as the control measure dividing the City into zones ever since. Subsequent amendments have modified the map, but the basic zoning boundaries remain the same. 2. The last amendment to the official land use was approved on March 9, 1992, with the passage of Ordinance No. 555. Subsequently Ordinance No. 624 was passed on May 12, 1997, establishing the Neighborhood Character Preservation District. While technically not an amendment to the official land use map, it served as an overlay separate from the zoning map that further restricted building height. 3. As a result of public input, a Permitting and Zoning Study was prepared in 2009 evaluating Medina's zoning regulations and making recommendations for improvements. The study included guiding goals and recommendations to create a user-friendly code that would be more easily understood by people who are not land use professionals and to consolidate and generally update the map so that a digital map can be utilized as the official zoning map. This study has provided the guidance for updating the City's zoning code. 4. The text regulations were updated with the passage of Ordinance No. 900 in 2013. Updates to the Zoning Map are being processed separately as a phase two. At the Planning Commission May 28, 2013, regular meeting, a draft map was presented with the following: Digitalize the Official Zoning Map using GIS to allow for better maintenance of the document. Merge the official zoning map with updated county parcel information. The Official Zoning Map does not contain parcel information. This has resulted in numerous errors on the maps being produced for use by the public. • Consolidate the Medina Heights Overlay with the Official Zoning Map. Also, show the correct boundaries of the Medina Park Place and Medina Circle PLUD Overlays and their underlying zoning. Staff Report: Area -wide Map Amendments Page 3 130 • Rezone the east parcel of Medina Beach Park to match the Park and Public Places designation on the rest of the park. • Rezone the St. Thomas Church and School property and the Post Office property to a Park and Public Places designation to better reflect the uses of these properties. • Rezone View Point Park to a Park and Public Places designation. • Rezone the parcels purchased by WSDOT for the SR 520 project to reflect their use as state highway right-of-way. • Rezone various residential parcels that have more than one zoning district designation on them so that the borders of the zoning districts follow more easily identifiable boundaries. It should be noted that the present map is for discussion purposes. • Zoning districts will have their boundaries shown on the map as extending to the mid -point of streets for better clarity. 5. At the June 25, 2013,Planning Commission meeting a revised map was presented that incorporated the following input from the Planning Commission: • Few to no properties should have multiple zoning district designations; • Properties within block areas should contain the same zoning district designation; and • Where a property contains multiple zoning district designations, the zoning district with the larger area on the property should prevail. 6. The outcome of the proposed changes is summarized as follows: • A total of 98 properties are affected by the proposed zoning district changes. • One of the properties is a tract of land reserved as a nature conservation area. • 5 residential properties, purchased by Washington State Department of Transportation for the SR 520 project will be rezoned to Primary State Highway. • 2 City -owned parcels will be rezoned to "Parks and Public Places" including the east parcel of Medina Beach Park and View Point Park. • 51 parcels will have their multiple zoning districts changed to only one zoning district. • 10 parcels being rezoned from R-20 to R-16 will continue to be controlled by a PLUD overlay, which supersedes the standards of the underlying zoning district. • Analysis indicated that 9 parcels will go from a conforming lot status to a nonconforming lot status. Staff Report: Area -wide Map Amendments Page 4 131 • 4 parcels will go from unclear or nonconforming lot status to conforming lot status. • 11 parcels will go from unclear about conforming/ nonconforming lot status because of multiple zoning designations to nonconforming lot status. 7. Development standards applicable to individual zoning standards including height, structural coverage and impervious surface standards will be affected by the changes in zoning district. The following tables compare the development standards between the zoning districts. R-20 Zone to R-30 Zone Comparison Development S., • 1 Zoning Structural Coverage Table 20.23.020(B) 1 Zoning District Same Structural Coverage Bonus Yes Same Impervious Surface 52.5 percent 50 percent Height* Table 20.23.050(A) Same Height Bonus Table 20.23.050(C) Same Setbacks Table 20.22.030 Same Lot Size 20,000 square feet 30,000 square feet Lot Width/ Street Frontage 70 feet 90 feet R-20 / R-30 Zones to R-16 Zone Comparison 1 1 Zoning Development .. Structural Coverage Table 20.23.020(B) Different, Table 20.23.020 A Structural Coverage Bonus Yes No Impervious Surface 52.5 / 50 percent 55 percent Height* Table 20.23.050(A) Different, Table 20.23.050 A Height Bonus Table 20.23.050(C) No Setbacks Table 20.22.030 Same Lot Size 20,000 square feet / 30,000 square feet 16,000 square feet Lot Width/ Street Frontage 70 / 90 feet 70 feet wThe methods for measuring height vary by zoning district. 8. The tables demonstrate that the R-20 and the R-30 zoning districts have nearly the same development standards with differences found in the impervious surface standards and lot development standards. On the other hand, proposed changes involving the rezoning of R-20/ R-30 lots to R-16 and vice versa (excluding the Staff Report: Area -wide Map Amendments Page 5 132 PLUD overlay lots) show a more significant difference. An analysis of the lots involving R-20/ R-30 and R-16 changes showed the following impacts: • 3 lots zoned R-16 will be rezoned to R-20 with one of these lots part of a larger R-20 zoned estate; • 7 multiple zoned R-16/ R-20/ R-30 lots will be rezoned to R-20 or R-30 with 4 of these lots part of the larger estate cited above; • 5 multiple zoned R-16/ R-20 lots will be rezoned to R-16; • 10 lots zoned R-20 will be rezoned to R-16 (this excludes the PLUD lots because the standards set forth by the PLUD will control); • 3 properties will be rezoned to Public from R-16, R-20 and R-30 (Post Office, St. Thomas, and Medina Beach Park). 9. The changes in lot development standards will affect the ability of lots to be subdivided. However, a review of King County records indicates that this appears to affect only a few of the larger estates. • The largest lots (larger than 5 acres) multiple R-20/ R-30 zoning districts to be about 4 lots total being affected. would lose about one lot going from the R-30 zoning district only. This appears to • The lots less than 5 acres going from the multiple R-20/ R-30 zoning districts to R-30 zoning district only do not appear to be affected with the zoning change in terms of subdividing the property. • The 2 lots that are not part of a larger estate and will go from R-16 zoning district to R-20 zoning district are not affected. They are not large enough to be subdivided under either zoning district designation. • Note that this analysis is based on concepts using available information. Actual ability to subdivide can only be determined with the submittal of a formal application where survey and other information are available. OTHER ANALYSIS 10.Ordinance No. 900 established a relationship between the comprehensive plan and the implementing zoning districts in order to establish a means of evaluating consistency between the two. Section 20.20.010 of the Medina Municipal Code established the following: Staff Report: Area -wide Map Amendments Page 6 133 Table 20.20.010: Comprehensive Plan and 7nninn Comprehensive Plan Land Use Desi nation Implementing Zone Designations Single Family Residential Single-family Residence — R16 Single-family Residence — R20 Single-family Residence — R30 Suburban Gardening Residential SR30 Local Business Single-family Residence — R16 Suburban Gardening Residential SR30 Nei hborhood Auto Servicing Public Facility Single-family Residence — R16 Parks and Public Places School/ Institution Parks and Public Places utility All Park All Open Space All 11. The Medina Comprehensive Plan Figure 2 Land Use Plan establishes land use designations as follows for the properties affected by the proposed area -wide zoning map amendments: 1. St. Thomas Church and School — School/ Institution; 2. Medina Beach Park East Parcel (No. 3625049067) — Park; 3. View Point Park — Park; 4. Post Office — Public Facility; 5. Properties with residential use — Single Family Residential; 6. SR-520/ Evergreen Point Floating Bridge — Single Family Residential An analysis of the proposed amendments shows that the proposed zoning district changes are consistent with the comprehensive plan pursuant to Table 20.20.010. 12.An environmental checklist (SEPA) for a non -project action was prepared and a Determination of Nonsignificance was issued. Notice of the threshold determination was posted at city hall and other city notice boards and published in the Seattle Times newspaper on January 17, 2014, as part of the notice for the public hearing. 13.A Notice of Intent to Adopt was sent to the Washington State Department of Commerce pursuant to RCW 36.70A.106 and receipt was acknowledge for January 15, 2014. The 60-day notice period prior to final adoption expires March 17, 2014. Report prepared by: Robert J. Grumbach, AICP Director of Development Services Staff Report: Area -wide Map Amendments Page 7 134 ray � ��OOG7c c�G]C s a 136 Medina City Council Regular Meeting AGENDA ITEM 8.8 Monday, March 10, 2014 AGENDA BILL Subject: SCORE (South Correctional Entity) Jail Contract Category: ® Consent ❑ Ordinance ❑ Public Hearing ❑ City Council Business ❑ Resolution ❑ Other —Discussion Prepared _Bye Dan Yourkoski, Acting Police Chief Summary: This SCORE Jail Contract is from date of signing through December 31, 2015. The SCORE Jail, located in Desmoines, provides misdemeanant jail housing and would serve as a potential option for the City of Medina's inmates. Currently the City utilizes jails based on a variety of factors of which cost is just one. Based on the City's low and infrequent number of inmates the City should enter into the contract with the non -guaranteed bed rate of $135. Over the length of the contract this will provide the City with the lowest cost by only paying for actual usage. At $135 a day, the SCORE Jail is still considerably lower priced than the King County Jail. The SCORE Jail will not be the primary Jail facility used by the City but will provide altematives that the City currently lacks with the cancelling of the Snohomish County Jail contract. The SCORE Jail would be utilized by the City of Medina to house misdemeanants. It can be used to house individuals who have been sentenced by the Court or are awaiting trial. It would also allow South King County Agencies arresting individuals on City of Medina warrants to book subjects directly into the SCORE Jail freeing up Medina Officers from performing warrant meets. Attachment: ■ SCORE Jail Contract Impact: Varies Staff Recommendation: Approve City Manager — — Council Motion: N/A 137 AGREEMENT FOR INMATE HOUSING -- 2014 THIS INTERLOCAL AGREEMENT FOR INMATE HOUSING (hereinafter "Agreement") is made and entered into by and between the South Correctional Entity, a governmental administrative agency formed pursuant to RCW 39.34.030(3) ("SCORE") and City of Medina, a municipal corporation organized under the laws of the State of Washington (hereinafter the "City," and together with SCORE, the "Parties" or individually "Party"). This Agreement is made in accordance with chapters 39.34.080, 39.34.180, and 70.48 of the Revised Code of Washington ("RCW") for the purpose of establishing the terms and conditions pursuant to which the City will transfer custody of certain inmates to SCORE to be housed at SCORE's correctional facility. In consideration of the mutual covenants, conditions, and promises contained herein, the Parties hereto mutually agree as follows: 1. Purpose and Term. The purpose and intent of this Agreement is to establish the terms under which SCORE will house certain inmates of the City for the period April 1, 2014 through December 31, 2015. 2. Definitions. Business Day — Monday through Friday excluding SCORE observed holidays. Committing Court — the court that issued the order or sentence that established the City's custody of a City Inmate. Credit for Time Served — credit authorized by the sentencing court against the number of days to be served in confinement. Detainer — a legal order authorizing or commanding another agency a right to take custody of a person. City Inmate — a person subject to City custody who is transferred to SCORE's custody under this Agreement. Good Time — Time earned by Inmates for good behavior while in custody. Good Time will be awarded at the conclusion of an Inmate's sentence and will comply with restrictions imposed by RCW 9.92.151 Inmate — persons transferred to SCORE's custody to be housed at the SCORE Facility, which shall include City Inmates. Member City — shall have the meaning set forth in the Amended and Restated SCORE Interlocal Agreement dated as of October 1, 2009 among the Cities of Auburn, Burien, Des Moines, Federal Way, Renton, SeaTac and Tukwila, Washington, as amended from time to time. SCORE Facility — the correctional facility operated by SCORE located at 20817 17th Avenue South, Des Moines, WA 98198. Specialty Housing — Inmates classified and held within specialty populations, either in medical or mental health housing, or other Specialty Housing such as administrative segregation. 3. General Provisions. SCORE shall accept City Inmates according to the terms of this Agreement and shall provide housing, care, and custody of those City Inmates 138 pursuant to SCORE policies and procedures and in the same manner as it provides housing, care and custody to other Inmates. SCORE shall manage, maintain, and operate the SCORE Facility in compliance with all applicable federal, state, and local laws and regulations. 4. Right to Refuse or Return City Inmate. To the greatest extent permitted by law, SCORE shall have the right to refuse to accept a City Inmate or to return a City Inmate to the City if the City Inmate has a current illness or injury that is listed in Attachment A — Medical Acceptability, or in the reasonable judgment of SCORE presents a substantial risk of escape, or of injury to self or other persons or property, or of adversely affecting or significantly disrupting the operations of the SCORE Facility. SCORE shall provide notice to the City at least one business day prior to transport if a City Inmate is being returned to the City. The cost of transport shall be paid by the City. 5. Inmate Transport. The City is responsible for the transportation of City Inmates to the SCORE Facility, including costs associated therewith. SCORE will provide transportation upon release to either the closest Member City of arrest, or the Member City of residence, whichever is closer, unless confirmed transportation is available at the time of release. The City will also designate drop-off locations within their jurisdiction for this purpose that are mutually acceptable. 6. Inmate Medical Records. Should a City Inmate receive medical care for injuries or illness at the time of arrest, and prior to booking at the SCORE Facility, the City shall provide copies of medical records documenting such medical care to SCORE at the time of booking if the City has access to such records. SCORE may require these records to determine if City Inmates meet conditions identified in Attachment A — Medical Acceptability. If the City cannot provide such records, SCORE, in its sole discretion, may refuse to accept a City Inmate. 7. Inmate Property. SCORE shall accept City Inmate property in accordance with Attachment B — Property, and shall be responsible only for City Inmate property actually delivered into SCORE's possession. SCORE shall hold and handle each City Inmate's personal property pursuant to SCORE policies and procedures and in the same manner it holds and handles property of other Inmates. In the event a City Inmate is being transported from a City designated detention or correction facility, it will be the responsibility of the City to process the City Inmate's property not delivered and accepted into SCORE's possession. When returning City Inmates to the City, SCORE shall transport City Inmate property according to the provisions of Attachment B — Property, and it shall be the responsibility of SCORE to process any of the City Inmate's property not transported with the City Inmate. 8. Booking. City Inmates shall be booked pursuant to SCORE's booking policies and procedures. Pursuant to RCW 70.48.130, and as part of the booking procedure, SCORE shall obtain general information concerning the City Inmate's ability to pay for medical care, including insurance or other medical benefits or resources to which a City Inmate is entitled. The information is to be used for third party billing. 9. Classification. City Inmates shall be classified pursuant to SCORE's classification policies and procedures, and within the sole discretion and judgment of SCORE. The City shall provide information regarding each City Inmate as specified in Attachment C — Classification. 139 10. Housing. City Inmates shall be assigned to housing pursuant to SCORE's policies and procedures, and within the sole discretion and judgment of SCORE. 11. Inmate Work Programs. SCORE may assign City Inmates to work programs such as inside and outside work crews, kitchen and facility duties, and other appropriate duties pursuant to SCORE's policies and procedures and within the sole discretion and judgment of SCORE. 12. Health Care. SCORE shall provide in -facility medical care commonly associated with corrections operations as guided by American Correctional Association or National Commission on Correctional Health Care standards if accredited. City Inmates shall be responsible for co -payment for health services according to SCORE policy. The City shall not be responsible to SCORE for City Inmate co -payments. No City Inmate shall be denied necessary health care because of an inability to pay for health services. SCORE shall notify the City's designee(s) via electronic means, including e-mail or fax, at the notice address identified in this Agreement if a City Inmate requires medical, mental health, dental, or other medical services at an outside medical or health care facility. The City shall be responsible to promptly notify SCORE of any changes in its designee(s). SCORE shall notify the City within a reasonable time period before the City Inmate receives medical, mental health, dental or any other medical services outside of the SCORE Facility. The City acknowledges that such notice may not be reasonably possible prior to emergency care. The City shall pay for all medical, mental health, most pharmaceuticals, dental or any other medical services that are required to care for City Inmates outside of the SCORE Facility. Pharmaceutical prescribed for the treatment of Hepatitis, HIV, and biologics are not covered within the daily rate. Lack of prior notice shall not excuse the City from financial responsibility for related medical expenses, and shall not be a basis for imposing financial responsibility for related medical expenses on SCORE. SCORE shall bear the expense of any such medical care necessitated by improper conduct of SCORE, or of its officers or agents. If a City inmate is admitted to a hospital, the City will be responsible for hospital security unless other arrangements are made with SCORE. SCORE may provide hospital security services for an additional charge if staff is available. Outside medical expenses for City Inmates housed on behalf of more than one jurisdiction shall be the sole responsibility of the City, which will be solely responsible to recoup these expenses from other jurisdictions. 13. Inmate Discipline. SCORE shall discipline City Inmates according to SCORE policies and procedures and in the same manner which other Inmates are disciplined; provided, however, nothing contained herein shall be construed to authorize the imposition of a type of discipline that would not be imposed on a comparable Inmate, up to and including the removal of earned early release credits as approved by the City. 14. Removal from the SCORE Facility. Except for work programs or health care, and during emergencies, City Inmates shall not be removed from the SCORE Facility without written authorization from the City or by the order of a court of competent jurisdiction. Other jurisdictions may "borrow" a City Inmate only according to the provisions of Attachment D — Borrowing. In the event of the City Inmate's emergency removal, SCORE shall notify the City by electronic means, including e-mail or fax, as soon as 140 reasonably possible. No early release or alternative to incarceration, home detention, or work release shall be granted to any Inmate without written authorization by the committing court. 15. Visitation. SCORE shall provide reasonable scheduled visitation for attorneys, spouses, family and friends of City Inmates. Inmate visitation by friends and family will be accessible via video connection by third party provider at off -site locations for an access fee. Complimentary video access is available at the SCORE facility. Off -site professional visits (legal and religious) will be provided without additional costs to the City. 16. Inmate -Attorney Communication. Confidential telephones or visitation rooms shall be available to City Inmates to communicate with their legal counsel. City will provide to SCORE any numbers inmates should use to reach legal counsel. 17. Inmate Accounts. SCORE shall establish and maintain a non -interest bearing account for each City Inmate. SCORE shall ensure family members and others have a reasonable process to add funds to a City Inmate's account. Upon returning custody of a City Inmate to the City, SCORE shall transfer the balance of that City Inmate's account that is not subject to charges, to the City Inmate or to the City in the form of cash, check, debit card or other agreed upon methods in the name of the City Inmate. In the event that SCORE contracts with a company/business that furnishes technology for wireless inmate account crediting, the City may allow SCORE (or SCORE's contracted representative) to install the equipment necessary for use of the system. The City shall not be financially responsible for any aspect of the system, including but not limited to installation or maintenance costs. The City shall not receive any compensation or profits arising from such a system. 18. Detainers. Inmates in a "Detainer' status shall be handled according to Attachment E — Warrants/Other Court Orders/Detainers. 19. Releases. Inmates will be released in accordance with Attachment F — Inmate Release. SCORE shall not transfer custody of a City Inmate housed pursuant to this Agreement to any party other than the City, except as provided in this Agreement or as directed by the City. 20. Jail Sentence Calculations. SCORE will award Good Time credits for Inmates in custody in accordance with state law and any policies adopted by SCORE. City is responsible to notify SCORE of any credit days awarded for time served by use of court commitment forms. 21. Release of Holds and Court Appearances. If a court of limited jurisdiction of the City releases a hold on a City Inmate still incarcerated at the SCORE Facility, SCORE will not facilitate further court appearances of that City Inmate except if the City wishes to use the video arraignment system at the SCORE Facility. In such case, there will be a twenty- five dollar ($25) hearing fee assessed per video appearance for court matters for which the inmate is not being held. 22. Escape. If a City Inmate escapes SCORE's custody, SCORE shall notify the City as soon as reasonably possible. SCORE shall use all reasonable efforts to pursue and regain custody of escaped City Inmates. 23. Death. If a City Inmate dies while in SCORE custody, SCORE shall notify the City as soon as reasonably possible. The King County Medical Examiner shall assume custody 141 of the City Inmate's body. Unless another agency becomes responsible for investigation, SCORE's Member Cities shall investigate and shall provide the City with a report of its investigation. The City may participate in the investigation. If another agency becomes responsible for investigation, SCORE shall serve as a liaison or otherwise facilitate the City's communication with and receipt of reports from the other agency. The City shall provide SCORE with written instructions regarding the disposition of the City Inmate's body. The City shall pay for all reasonable expenses for the preparation and shipment of the body. The City may request in writing that SCORE arrange for burial and all matters related or incidental thereto and the City shall be responsible for all costs associated with this request. 24. Reporting Requirements. SCORE will worts with the City to provide access to jail management systems that provide statistical information about Inmates. Other reports may be available within standard workload limitations. 25. City's Right of Inspection. The City shall have the right, upon reasonable advance notice, to inspect the SCORE Facility at reasonable times. During such inspections, the City may interview City Inmates and review City Inmates' records. The City shall have no right to interview Inmates housed for other jurisdictions or to review their records, unless City is properly authorized to do so by the Inmate or the other jurisdiction. 26. Technology. SCORE and the City may each permit the other continuous access to its computer database regarding all City Inmates housed by SCORE. This continuous access feature may be accomplished through a computer link between a computer(s) designated by the City and appropriate computer(s) of SCORE. 27. Bed Rate. In consideration of SCORE's commitment to house City Inmates, the City shall pay SCORE based upon the rates and other applicable fees or charges stated in this Agreement. Guaranteed Bed Rate: $90 The City hereby selects to guarantee beds. The City declines to guarantee beds and wil pay the Non -Guaranteed bed rate. Non -Guaranteed Bed Rate: $135 The above referenced Non -Guaranteed Bed Rate (the "Daily Rate") is based on available space at the SCORE Facility. All contract rates are established to recover full cost of services. Daily Rates for the following year will be based upon actual expenses from the period of April 1 — March 31 of each calendar year. An estimate of the Daily Rates will be provided by July 1 of each year for the following year. 28. Specialty Housing Surcharge. Should the City have Inmates that are in speciality housing for more than 24 hours, SCORE may charge and a housing surcharge of $50 for each and every calendar day. 29. Billing and Payment. SCORE shall provide the City with monthly statements itemizing the name of each City Inmate, the number of days of housing, including the date and time booked into the SCORE Facility and date and time released from SCORE and itemization of any additional charges including a description of the service provided, date provided and reason for service. SCORE shall provide said statement for each month on or about the 15th day of the following month. Payment shall be due to SCORE within 30 days from the date the bill is 142 received. SCORE may bill the City electronically. Payments not received by the 30th day shall bear interest at the rate of one percent per month until payment is received. The Daily Rate for City Inmates housed on charges from multiple agencies will be divided equally among those agencies. 30. Billing and Dispute Resolution. Withholding of any amount billed or alleging that any Party is in violation of any provision of this Agreement shall constitute a dispute, which shall first attempt to be resolved as follows, and as a mandatory predicate to termination as provided in Section 36.C: For billing and other disputes: A. City must provide written notice of dispute to SCORE within 60 days of billing and other disputed charges. B. SCORE shall respond in writing to such disputes within 60 days of receipt of such disputes. C. For both billing and other types of disputes, SCORE and the City shall attempt to resolve the dispute by negotiation. If such negotiation is unsuccessful, either party may refer the dispute to the SCORE Operations Board for resolution. The decision of the SCORE Operations Board is the final internal administrative remedy the City must exhaust before pursuing other contractual, legal, equitable, or alternative dispute resolutions. 31. Operations Board Representatives. In accordance with the SCORE Interlocal Agreement, Section 6, Subsection A, membership of the Operations Board will include two (2) at -large members selected, by majority vote, of the contract agencies to represent the contract agencies. At the time set for election of the at -large members, only the representatives of the contract agencies, then in attendance, will participate in the election of at -large members. The at -large members shall serve one-year terms, unless otherwise determined by the majority vote of the Operations Board. The purpose and duties of the Operations Board shall be established by the Administrative Board. 32. Duration of Agreement. The duration of this Agreement shall be from April 1, 2014, at 12:00 A.M. and shall end at 11:59 P.M., on December 31, 2015 unless otherwise terminated in accordance with Section 35 of this Agreement. This Agreement may be renewed for any successive period by written addendum under terms and conditions acceptable to SCORE and the City. 33. Independent Contractor. In providing services under this Agreement, SCORE is an independent contractor and neither it nor its officers, nor its agents nor its employees are employees of the City for any purpose, including responsibility for any federal or state tax, industrial insurance, or Social Security liability. Neither shall the provision of services under this Agreement give rise to any claim of career service or civil service rights, which may accrue to an employee of the City under any applicable law, rule or regulation. Nothing in this Agreement is intended to create an interest in or give a benefit to third persons not signing as a party to this Agreement. 34. Hold Harmless, Defense, and Indemnification. SCORE shall hold harmless, defend, and indemnify the City, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) (also including but not limited to claims related to false arrest or detention, alleged mistreatment, alleged violation of civil rights, injury, or death of any City Inmate, or loss or damage to City Inmate property while in 143 SCORE custody) that result from or arise out of the acts or omissions of SCORE, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non-performance of SCORE's services, duties, and obligations under this Agreement. The City shall hold harmless, defend, and indemnify SCORE, its elected officials, officers, employees, and agents from and against any and all suits, actions, claims, liability, damages, judgments, costs and expenses (including reasonable attorney's fees) (also including but not limited to claims related to false arrest or detention, alleged mistreatment, alleged violation of civil rights, injury, or death of any City Inmate, or loss or damage to City Inmate property while in SCORE custody) that result from or arise out of the acts or omissions of the City, its elected officials, officers, employees, and agents in connection with or incidental to the performance or non-performance of the City's services, duties, and obligations under this Agreement. In the event the acts or omissions of the officials, officers, agents, and/or employees of both the City and SCORE in connection with or incidental to the performance or non- performance of the City's and or SCORE's services, duties, and obligations under this Agreement are the subject of any liability claims by a third party, the City and SCORE shall each be liable for its proportionate concurrent negligence in any resulting suits, actions, claims, liability, damages, judgments, costs and expenses and for their own attorney's fees. Nothing contained in this section or this Agreement shall be construed to create a right in any third parry to indemnification or defense. SCORE and the City hereby waive, as to each other only, their immunity from suit under industrial insurance, Title 51 RCW. This waiver of immunity was mutually negotiated by the parties hereto. The provisions of this section shall survive any termination or expiration of this Agreement 35. Insurance. SCORE and the City shall provide each other with evidence of insurance coverage, in the form of a certificate or other competent evidence from an insurance provider, insurance pool, or of self-insurance sufficient to satisfy the obligations set forth in this Agreement. SCORE and the City shall each maintain throughout the term of this Agreement coverage in minimum liability limits of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) in the aggregate for its liability exposures, including comprehensive general liability, errors and omissions, auto liability and police professional liability. The insurance policies shall provide coverage on an occurrence basis. 36. Termination. A. Mutual Agreement: This Agreement may be terminated by mutual written consent between SCORE and the City with 90 days written notice to the other party and to the State Office of Financial Management as required by RCW 70.48.090 stating the grounds for said termination and specifying plans for accommodating the affected City Inmates. B. Imperiling Conditions: The City shall have the right to terminate this Agreement where: 1) conditions and/or circumstances at the SCORE Facility present an imminent risk of serious injury or death to the City's Inmates ("Imperiling Conditions"); 2) the City has sent SCORE written notice by certified mail, return receipt requested describing with reasonable specificity the Imperiling Conditions; and 3) SCORE has failed 144 to cure the Imperiling Conditions within a reasonable period of time, which, unless the parties agree in writing to a longer period, shall be no more than 45 days after SCORE receives the City's notice. Termination pursuant to this section 34(B) shall be effective if and when: 1) after at least 45 days, SCORE has not cured the Imperiling Condition(s); and 2) the City has removed its Inmates; and 3) the City has given SCORE formal written notice of final termination pursuant to this Section 36.13. C. Material Breach: Subject to compliance with Section 30 above, either party shall have the right to terminate this Agreement if: 1) the other party is in material breach of any term of this Agreement; 2) the terminating party has sent the breaching party written notice of its intent to terminate this Agreement under this section by certified mail, return receipt requested describing with reasonable specificity the basis for the termination; and 3) the breaching party has failed to cure the breach within 90 days, unless the parties agree in writing to a longer cure period. 37. Real or Personal Property. It is not anticipated that any real or personal property will be acquired or purchased by the parties solely because of this Agreement. 38. Equal Opportunity. Neither party shall discriminate against any person on the grounds of race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, veterans and military status, political affiliation or belief or the presence of any sensory, mental or physical handicap in violation of any applicable federal law, Washington State Law Against Discrimination (chapter 49.60 RCW) or the Americans with Disabilities Act (42 USC 12110 et seq.). In the event of the violation of this provision, the other party may terminate this Agreement as provided in Sections 30 and 36 above. 39. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be assigned or transferred in whole or in part by SCORE to any other person or entity without the prior written consent of the City, which consent shall not be unreasonably withheld. In the event that such prior written consent to an assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of SCORE stated herein. 40. Non -Waiver. The failure of either party to insist upon strict performance of any provision of this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance during such breach shall not constitute a waiver of any right under this Agreement. 41. Severability. If any portion of this Agreement is changed per mutual Agreement or any portion is held invalid, the remainder of the Agreement shall remain in full force and effect. 42. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. Any actions, suit, or judicial or administrative proceeding for the enforcement of this Agreement shall be brought and tried in the Federal or Superior Court for the State of Washington in King County. 43. Approval and Filing. Each party shall approve this Agreement by resolution, ordinance or otherwise pursuant to the laws of the governing body of each party. The attested signatures of the authorized signatory(ies) and SCORE Presiding Officer below shall constitute a presumption that such approval was properly obtained. A copy of this Agreement shall be filed pursuant to RCW 39.34.040. 44. General Provisions. Unless otherwise agreed in writing executed by both parties, on and after March 1, 2013, and so long as this Agreement remains in effect, this document constitutes the entire Agreement between the City and SCORE under which 145 SCORE houses City Inmates, and no other oral or written agreements between the parties shall affect this Agreement. No changes or additions to this Agreement shall be valid or binding upon either party unless such change or addition be in writing and executed by both parties. Any provision of this Agreement that is declared invalid or illegal shall in no way affect or invalidate any other provision. This Agreement may be executed in any number of counterparts. 45. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and sent or hand -delivered to the parties to their addresses as follows: TO CONTRACT AGENCY: City Manager Michael Sauerwein PO Box 144 Medina, WA 98039 Phone: (425)233-6400 TO SCORE: Director 20817 17th Avenue South Des Moines, Washington 98198 Phone: (206) 257-6200 Fax: (206) 257-6310 Alternatively, to such other addresses as the parties may hereafter designate in writing. Notices and/or demands shall be sent by registered or certified mail, postage prepaid, or hand -delivered. Such notices shall be deemed effective when mailed or hand -delivered at the addresses specified above. SIGNATURE BLOCKS Agency: South Correctional Entity By; By: Printed: Title: Printed: Title: Date: Date: 146 ATTACHMENT A MEDICAL ACCEPTABILITY SCORE shall determine the medical and mental acceptability of Inmates for booking or housing using the following guidelines. However, final acceptance is based upon approval of medical staff at the time of booking. Excluding criteria include but are not limited to: 1. Signs of untreated broken bones or dislocated joints. 2. Any injury or illness requiring emergency medical treatment. 3. Unconsciousness. 4. Inmates unable to stand and walk under their own power, unless they normally use an assistive device, such as a wheelchair, for mobility. 5. Bed bound individuals. 6. Individuals with attached IV or requiring IV medications. 7. Individuals requiring the use of oxygen tanks. 8. AMA (Against Medical Advice) from the hospital. 9. Individuals having had major invasive surgery within the last 72 hours. Non-invasive surgery such as oral surgery, laser -eye surgery and minor surgery may be evaluated on a case by case basis. 10. Wounds with drainage tubes attached. 11. Persons with Alzheimer's, dementia or other psychological conditions to the point where the Inmate cannot perform activities of daily living ("ADL's") or who do not have the capacity to function safely within a correctional environment. 12. Persons who are diagnosed as developmentally delayed and who do not have the capacity to function safely within a correctional environment or who cannot perform ADL's. 13. Persons undergoing chemotherapy and/or radiation treatment. 14. Persons undergoing dialysis. 15. Persons with suicidal ideations or gestures within the past 72 hours. 16. Persons, if prescribed, who have not taken psychotropic medications for at least 72 hours. 17. Persons who have by self -disclosure, admitted to attempting suicide within the last 30 days. 18. Persons who have attempted suicide during their current incarceration. 19. Persons displaying current psychotic episode. 147 ATTACHEMENT B PROPERTY SCORE will only accept Inmate property as follows: 1. The property shall be sealed in a single property bag no larger than a common paper grocery bag. 2. Money, valuables, and medications shall be placed in a clear envelope and sealed within the Inmate's property bag. 3. Checks and documents (court, warrants, etc.) shall be attached to the outside of the property bag. 4. SCORE will not accept or transport the following: a) Backpacks, suitcases, etc. b) Unpackaged food products or food products in packaging that has been opened. c) Any type of weapon (includes pocket knives). d) Liquids. e) Helmets or any kind. f) Any items that will not fit into the property bag. g) Material deemed to be contraband. SCORE will limit property returned with the Inmate to the City according to these criteria. 148 ATTACHMENT C CLASSIFICATION The City shall supply SCORE with the following Classification related information, if known to or in possession of the City: 1. If the City Inmate has been classified to a special housing unit and/or if the City Inmate has been classified as protective custody. 2. If the City Inmate is a violent offender or has displayed violent behavior during present or past incarcerations. 3. If the City Inmate is an escape risk. 149 ATTACHMENT D BORROWING One contracting agency may "borrow" another contracting agency's Inmate as follows: 1. If a contracting agency requests the transport of another contracting agency's Inmate from SCORE the requesting agency must notify each agency with rights to custody of the Inmate, and if each agency with rights to custody of the Inmate notifies SCORE in writing (e-mail) of its approval, SCORE shall provide the requested transport to the requesting agency. SCORE will complete a custody transfer form that lists all outstanding detainers. The custody transfer paperwork will accompany the Inmate. 2. Once custody of the Inmate has been transferred to the requesting agency, it is the responsibility of the requesting agency to determine whether the Inmate shall be returned to the custody of SCORE, and if so, the requesting agency shall make all necessary and proper arrangements with SCORE and any agency with rights to custody of the Inmate, for the Inmate's return according to the terms of this Agreement. The requesting agency, to the full extent permitted by law, defend, indemnify, save and hold harmless SCORE as provided in Section 34 of the Agreement. 3. SCORE will not track the Inmate once he or she has left SCORE's facility. 4. If the Inmate is returned to the custody of SCORE, the requesting agency shall provide SCORE with sentencing/charge information. The requesting agency shall supply all pre -sentence, and post -sentence paperwork from agreeing agencies that authorized the borrowing of the Inmate. This will aid SCORE in determining split billing and release dates. 5. SCORE will transport the Inmate only to an agency that also contracts with SCORE for Inmate housing. 150 ATTACHMENT E WARRANTS/OTHER COURT ORDERS/DETAINERS The following shall apply to City Inmates who are subject to warrants from other jurisdictions or to other court orders for confinement or detainers: 1. When receiving a City Inmate, the Booking Officers shall review all paperwork provided by the City for all grounds to hold the Inmate. 2. Prior to releasing a City Inmate, SCORE shall check the NCIC and WACIC systems to determine if the Inmate is subject to any valid warrants or other detainers. a) If the Inmate is subject to a warrant that is limited to King County, SCORE will, upon receiving written permission (e-mail) from the City, transport the Inmate to the custodial agency for the jurisdiction that issued the warrant. However, SCORE will not assume responsibility to serve any such warrants. b) If the City Inmate is subject to a warrant from a western Washington jurisdiction outside King County, SCORE will either process the Inmate for transfer on the Cooperative Transport Chain or provide transfer to a jurisdiction that participates in Cooperative Transport Chain. c) If the City Inmate is subject to a warrant from an eastern Washington jurisdiction, SCORE will send the Inmate to a jurisdiction that participates in the Cooperative Transport Chain. d) If, upon return from SCORE to the City, the Inmate is subject to a warrant that provides for statewide extradition, SCORE will either transport the Inmate to the detention/correction facility in King County designated by the agency/jurisdiction that issued the warrant if it is in King County, or will send the Inmate to the agency/jurisdiction that issued the warrant on the Mini - Chain. City Inmates who have or are subject to Immigration and Custom Enforcement (ICE) detainers shall be transferred to ICE upon release from SCORE. 151 ATTACHMENT F INMATE RELEASE SCORE personnel will release City Inmates as follows: 1. To the City for return to the Inmate's residence or closest Member City of arrest. 2. City Inmates for whom bail is posted, or who otherwise have a right to be released may: a) Choose to remain in custody, by signing written waiver, and return to City by the regularly scheduled transport. b) Be released to a family member or friend with confirmed transportation. c) Be released via private taxi. 152 Medina City Council Regular Meeting AGENDA ITEM 10.1 Monday, March 10, 2014 AGENDA BILL Subject: Boardinghouse Discussion - Possible Code Amendments Category: ❑ Consent ❑ Ordinance El Public Hearing 9 ❑ City Council Business ❑ Resolution ® Other — Discussion Prepared B_ i. Robert Grumbach, Development Services Director_ Summary: Neighbors raised concerns about a boardinghouse use in the 2400 block of 79t' Avenue NE. The issue focused on a property owner renting rooms in her home to multiple tenants. While the municipal code prohibits boardinghouses, it does not prohibit property owners from renting space in their home to multiple tenants. A draft of possible code amendments was presented at the last council meeting. It was noted that this is a complicated issue because the amendments cannot prohibit uses that are required by law to be treated the same as other single-family dwellings (e.g., adult family homes, a family day care provider's home facility). Further complicating the matter are owners' property rights to rent their property, the presence of large residential estates with onsite staffs, and legal questions about defining "family". It was also noted that staff had not yet fully examined the legal issues in drafting possible code amendments, and the council therefore requested to review this again after the legal issues were more fully examined. After reviewing the draft code amendments with the City Attorney, the proposed code amendments were revised as follows: 1. Revise the definition of family to reflect federal and state fair housing definitions. Fair housing laws prohibit discrimination based on familial status, among other protected classes. 2. Add a new definition of "housekeeping unit" to identify the core relationship functions that distinguish a "family" from other groups of persons living in the same dwelling. 3. Revise the definition of single-family dwelling by neutrally listing the occupancy limits of a single-family dwelling, specifically by adding a new limit on the number of non -guests and non family persons who can live in a single-family dwelling (four total excluding children) based on 2010 census data showing 2.71 to 2.81 persons per dwelling in Medina. Language was also added to address federal and state fair housing laws. 4. Finally, add a new definition of "detached single-family dwelling" to connect this term along with typical accessory uses more clearly with the land use table. The intent is to ensure single-family dwellings are used consistently with the single-family character of the community by providing a limit on the number of non -family renters who can occupy a home. The public purpose served is to protect residential neighborhoods from impacts caused when a property owner rents their home to too many tenants effectively creating an unlawful situation such as a boarding house or a bed and breakfast. Additionally, the code amendments provide much needed updates to terms used in the zoning code in compliance with federal and state fair housing laws. If the council wishes to proceed with the possible code amendments: pursuant to MMC 20.81.040, text amendments to development regulations must be considered by the Planning Commission and a written recommendation forwarded to the City Council. Staff seeks direction on the extent of the public notification (i.e. do we want to send a postcard notice of the public hearing) as this has a cost (about $700 - $900 per mailing) associated with it. 153 Medina City Council Regular Meeting AGENDA ITEM 10.1 Monday, March 10, 2014 As noted previously, enforcement of these provisions of the code are complex and place the burden on the City to show a living arrangement in fact does violate the law. These types of violations fall under a notice of violation or criminal action. In the case of a notice of violation, the City's burden of proof is by a preponderance of the evidence. The City of Bellevue is initiating an education program to help reduce the potential for future violations and allowed an amortization period to give tenants time to find new homes. Possible Council Actions: 1. Send the possible code amendments to the Planning Commission for their consideration and any directions the council wishes for the Planning Commission to follow; 2. Table the possible code amendments; or 3. Schedule it for further discussion at another council meeting. Note: This is on the Planning Commission's approved 2014 work program and is slated to start within the first quarter (Planning Commission deadline to start would be the March 251h meeting). Attachment: March 10 Memo containing possible code amendment language. _ Post Card Notice: $700 - $900 _ BudgetlFiscal Impact: Enforcement/ education costs to be determined Staff Recommendation: _Seeking direction City Manager Approval: __ _ ✓�� ^_!' i__ __— _� _Proposed Council Motion: _— A formal motion is preferred, but not required _ 154 of ANN 0 CITY OF MEDINA 501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.451.8197 (fax) www.medina-waxl MEMORANDUM To: Medina City Council From: Robert J. Grumbach, AICP Date: March 10, 2014 Subject: Boardinghouses — Potential Land Use Code Amendments POSSIBLE AMENDMENTS TO THE UNIFIED DEVELOPMENT CODE: The following are possible code amendment changes discussed at the last regular council meeting and revised with City Attorney input. Section 20.12.070(A): "Family" means the immediate kindped made up efone or more a persons aid-speuse; living together as a single housekeeping unit in a dwelling unit. 20.12.080(G): Note: This is the current definition found in the municipal code. "Guests" means those who occupy upon invitation of the owner or lessee without charge or other consideration for such occupancy. 20.12.090(H): "Housekeepina unit" means one or more persons living together sharing household responsibilities and activities which may include, sharing expenses, chores, eating evening meals together and participating in recreational activities and having close social, economic and psychological commitments to each other. A housekeeping unit does not include larger institutional group living situations such as dormitories, fraternities, sororities, and similar groups where the common living arrangement or basis for the establishment of the housekeeping unit is temporary. 155 Section 20.12.090(E): "Household staff" means individuals who spend more than 50 percent of their working time employed at the residence site and in no event work less than 20 hours per week, including caregivers. "household Section 20.12.200(M): "Single-family dwelling" means a detaGhed dwelling heuse that is limited in designje aGGE)Fnmedatien of one family, its household staff and gue6t& A single-family dwelliRg etheiwise not designed fGF habitnfin� A single family dwelling FAay be er.GUpied by the membeffis Of One family alone, RS gUeGt6 and household staffi pmAded, howeVeF, that a dwelling unit which is occupied as, or designed or intended for occupancy as a residence by one family and may include family guests and/or household staff. The owner of the single-family dwelling may provide lodging to persons who are not guests and who are not part of a family provided the total number of persons including non -family persons living in the dwelling, does not exceed four, excluding children with familial status within the meaninq of Title 42 United States Code Section 3602(k)The limitation on the number of non -family persons living in the dwelling shall not apply to adult family homes family day-care providers' home facilities as prescribed by RCW 35A 63 215 and other living arrangements which would violate Title 42 United States Code, Section 3604. "Single-family dwelling detached" means a separate unconnected single-family dwelling surrounded by open space and yards and which contains one dwelling unit and up to one accessory dwelling unit A detached single-family dwelling may have detached accessory buildings including but not limited to garages, accessory recreational facilities cabanas and similar residential accessories having no more than one room plus a bathroom and otherwise not designed as an independent residence. Note: a "dwelling" is defined as a building used or intended for residential occupancy. A "dwelling unit" means one or more rooms or structures providing complete, independent living facilities for one family, including permanent provisions for living, sleeping, cooking and sanitation. 156 AGENDA ITEM 10.2 \�y of MFO�y 9 MEDINA CITY COUNCIL 2014 AGENDA/ACTION CALENDAR Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise). JANUARY 13, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(i) Sand Done Presentation Election of Mayor and Deputy Mayor Done Consent Agenda Approval of 12/9 Minutes Approved Consent Agenda Approval of December, 2013 Check Register Approved Approval of Evergreen Point Road Sidewalk Consent Agenda Improvement and 80th Avenue Overlay Willis Approved Public Hearing None Grumbach/ Other Business Presentation on SR-520 Projects Tharp, Fred - WSDOT Done Other Business Appointment of Committees Mayor To be continued City Council Calendar & Discussion of 2014 Other Business Study Session Schedule Sauerwein Done Study Session Discussion Shoreline Master Program Update Grumbach Done JANUARY 27 City Cgupoll Study Session, TB© ItemTYoe 11i Pe'seh� _e�,ieiac�n,._,_.. Discussion CANCELLED FEBRUARY 10, City Council Regular Meetl:3p, pm Item Type Topic PresenterCl�pdE Action „, Executive Session RCW 42.30.110 (1)(c) Lease Sand Done. Presentation King County Council Member Jane Hague Done. Mike Painter, WA Association of Sheriffs and Presentation Police Chiefs Sauerwein Reschuled to March Consent Agenda Approval of 1/13 S&R Minutes Approved. Approval of December, 2013 and January, Consent Agenda 2014 Check Register Approved. Approval of 2014 Planning Commission and Consent Agenda Work Program Grumbach Approved. Approval of 2014 Park Board and Work Consent Agenda Program Willis Approved. Consent Agenda Appointment of David Lee to ETP Sauerwein Approved. Other Business Boardinghouse Discussion Grumbach Done. Other Business Ecology SMP Conditions Grumbach Done. Other Business City Council Calendar Done. l-tisKUAKT L4, {.liy {.Ouncil motuoy besslon, b:3u pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110 (1)(c) Lease Sand Mike Painter, WA Association of Sheriffs and Discussion Police Chiefs Sauerwein 157 AGENDA ITEM 10.2 Discussion Quarterly Newsletter Discussion Sauerwein Training Public Records Disclosure Training Ramsey Ramerman MARCH 10, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Executive Session RCW 42.30.110(1)(g) Employment Sand Presentation Small Cell Bill in Legislature Bacha Presentation ARCH Presentation Sauerwein Presentation WSDOT 520 Sauerwein Consent Agenda Receipt of January 21 PB Minutes Consent Agenda Receipt of January 28 PC Minutes Consent Agenda Receipt of CSC 2013 Annual Report Consent Agenda Approval of 2/10/14 S&R Minutes Consent Agenda Approval of February, 2014 Check Register Consent Agenda Resolution Approving ARCH Sauerwein Receive PC Comprehensive Zoning Map Consent Agenda Update Recommendation Grumbach Consent Agenda SCORE Contract Yourkoski Other Business Boardinghouse Discussion Grumbach Other Business City Council Calendar March 22, City Council Retreat, TOD item Type Topic _ Presenter Cout►cil- ddon Discussion Council Goals and Priorities John Howell Other Business Sidewalk Project Sauerwein Emergency Preparedness Presentation (30 Discussion min) Kris Finnigan Discussion Employee Wellness Program Kellerman Executive Session Kc.w 4L.su.14u<1+) LdUUF F%WdLIviu Consent Agenda Employee Wellness Program Kellerman Consent Agenda SMP Ordinance Public Hearing Comprehensive Zoning Map Grumbach Other Business Call for Bids 2014 Street Projects Willis Other Business Other Business City Council Calendar APRII 28 CItY 3 ssloia TAD . item Type (o is Presenter _ Discussion Marijuana Ordinance •,Grumbach MAY 120 City Council Item Type Consent Agenda Consent Agenda Other Business Other Business lar Meeting,"6 30 pm Supporting Medina Days Fireworks Draft six -year CIP Presenter Cou Willis 158 AGENDA ITEM 10.2 Other Business City Council Calendar May 27, City Council Study Session, TBD (Tuesday) Item Type Topic Presenter Council Action Discussion JUNE 9, City Council Regular Meeting, 6:30 pm Item Type Topic Presenter Council Action Consent Agenda Consent Agenda Public Hearing Draft Six -Year CIP/TIP Willis Public Hearing Other Business Other Business Other Business City Council Calendar JUNE 23, City Council Study Session, TBD Item Type Topic Discussion JULY 14,.City Council Regular. Meeting, 6 Item Type Topic Consent Agenda Consent Agenda Public Hearing Other Business Draft Six -Year CIP/TIP Other Business Other Business City Council Calendar Presenter CourAcil,Action Pm Presenter Council Action Willis JULY 2$, City Council Study Session, TBR Item Type Topic Presenter Discussion Discussion item Type Public Hearing Consent Agenda Consent Agenda Public Hearing Other Business Other Business Other Business Early Public Input 2015 Budget City Council Calendar Adams August 25, City Council Study Session TBD Item Type Topic Presenter Council Action Discussion SEPTEMBER 8, City Council Regular Meeting 6:30 pm Item Type Topic Presenter Council Action Presentation National Recovery Month Proclamation Consent Agenda 159 AGENDA ITEM 10.2 Consent Agenda Other Business Draft 2015 Preliminary Budget Adams Other Business Other Business City Council Calendar SEPTEMBER 22, City Council Study Session TBD Item Type Topic Presenter Council Action Discussion OCTOBER 13, City Council Regular Meeting, 6:30 prn Item Type Topic Presenter Council Action Consent Agenda Consent Agenda Public Hearing Draft 2015 Preliminary Budget Adams Public Hearing Other Business .Other Business Other Business City Council Calendar Discussion NOVEMliEli 11 rlTuesday� {ityQs�neil regular Meeting, 6 30 pm o- 7p Itteih 1 `e Tq ic. prenler , Consent Agenda Consent Agenda Public Hearing 2015 Property Tax Levy Adams Adoption of 2015 Annual Budget, Ordinance Other Business and Salary Schedule Adams Other Business Other Business City Council Calendar Consent Agenda _ Consent Agenda Other Business Other Business Other Business 160