HomeMy WebLinkAbout01-10-2017 - Agenda Packet
MEDINA CITY COUNCIL MEETING
Tuesday, January 10, 2017
6:30 PM - REGULAR MEETING
AGENDA
Cynthia Adkins, Council Member
Patrick Boyd, Council Member
David Lee, Council Member
John Maffei, Council Member
Alex Morcos, Council Member
Curt Pryde, Council Member
Sheree Wen, Council Member
MEDINA,
WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Tuesday, January 10, 2017
6:30 PM
MAYOR
ALEX MORCOS
CITY MANAGER
MICHAEL SAUERWEIN
DEPUTY MAYOR
SHEREE WEN
CITY ATTORNEY
KATHLEEN J. HAGGARD
COUNCIL MEMBERS
CYNTHIA ADKINS
PATRICK BOYD
DAVID LEE
JOHN MAFFEI
CURT PRYDE
CITY CLERK
AIMEE KELLERMAN
AGENDA
1. REGULAR MEETING - CALL TO ORDER
Council Members Adkins, Boyd, Lee, Maffei, Morcos, Pryde and Wen
2. PLEDGE OF ALLEGIANCE
The Mayor will lead the pledge.
3. APPROVAL OF MEETING AGENDA
4. PRESENTATIONS
4.1 Bellevue Fire Presentation by Fire Chief Mark Risen.
5. PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue on the council
agenda and any non-agenda items related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker’s comments shall be limited
to three minutes per person, per meeting. Those who have service requests or
complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda
and be respectful of everyone’s time, Council Members will not be able to engage in
dialogue with individual members of the audience.
6. BOARDS AND COMMISSIONS REPORTS
6.1 Advisory Boards/Commissions/Committees
7. CITY MANAGERS REPORT
7.1 Police, Development Services, Finance, Central Services, Public Works.
8. CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
8.1 Subject: December 12, 2016 DRAFT City Council Special and Regular Meeting Minutes
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, City Clerk
8.2 Subject: December 2016, Check Register
Recommendation: Approve.
Staff Contact: Nancy Adams, Finance Director
8.3 Subject: City Manager Compensation and Contract Amendment
Recommendation: Approve.
Staff Contact: Aimee Kellerman, City Clerk
9. PUBLIC HEARING
None.
10. OTHER BUSINESS
10.1 Subject: City Council Agenda Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings and
make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
11. PUBLIC COMMENT
Comment period limited to ten minutes. Speaker comments limited to one minute per
person.
12. ADJOURNMENT
ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for
public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
Monday, January 16, 2017 Martin Luther King Day - City Hall Closed
Monday, January 23, 2017 City Council Study Session - Tentative (6:30 PM)
Monday, February 13, 2017 City Council Regular Meeting (6:30 PM)
Monday, February 20, 2017 President's Day - City Hall Closed
Monday, February 27, 2017 City Council Study Session - Tentative (6:30 PM)
Monday, March 13, 2017 City Council Regular Meeting - (6:30 PM)
Monday, March 27, 2017 City Council Study Session - Tentative (6:30 PM)
Monday, April 10, 2017 City Council Regular Meeting - (6:30 PM)
Monday, April 24, 2017 City Council Study Session - Tentative ( 6:30 PM)
Monday, May 8, 2017 City Council Regular Meeting - (6:30 PM)
Monday, May 22, 2017 City Council Study Session - Tentative (6:30 PM)
Monday, May 29, 2017 Memorial Day - City Hall Closed
Monday, June 12, 2017 City Council Regular Meeting
Monday, June 26, 2016 City Council study Session - Tentative (6:30 PM)
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to
the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Aimee Kellerman, City Clerk for the City of Medina, declare that the foregoing agenda for
the Tuesday, January 10, 2017 Regular Meeting of the Medina City Council was posted
and available for review on Friday, January 6, 2016 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website
at www.medina-wa.gov.
Signed Friday, January 6, 2016 at Medina, Washington.
__________________________
Aimee Kellerman, City Clerk
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date January 10, 2017
To: Mayor and City Council
FR: Michael Sauerwein, City Manager RE: City Council Meeting
84th/24th Project Open House
Wednesday January 18, 2017 – Open House 84th / 24th Project Open House – In November 2016 the City Council directed Staff to host an Open House to solicit public input on the two
remaining design alternatives for the Westside of 84th Avenue (the Medina Side). Please see
attached November 14, 2016 Agenda Bill.
Design Alternatives The Design Alternatives include:
Alternate A – An overlay on 84th Avenue and improvements to the 84th/24th signalized
intersection.
Alternate C – An overlay on 84th Avenue, improvements to the 84th/24th signalized intersection,
and a 10-foot Shared Bike Pedestrian Path.
To review the proposed designs please contact Public Works Director Ryan Osada. We will
also be posting additional information on the City Website.
Estimated Cost for Design Alternatives
The Cities of Medina and Clyde Hill jointly received a $499,000 grant from the Washington State Transportation Improvement Board to help pay for this project. The two Cities have agreed to
split the remaining costs. The cost for Alternatives A and C are detailed in the attached
November 14, 2016 Agenda Bill.
Next Steps February 13, 2017 City Council Meeting – The City Council will be asked to make a final
decision on a preferred design alternative.
February 14, 2017 – City Staff has scheduled a meeting with the Transportation Improvement
Board Staff to review the preferred design alternative and request additional funding for the project.
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March 23, 2017 – The Transportation Improvement Board will meet and consider our request for
additional funding.
February 13, 2017 City Council Meeting
At this meeting City Staff will have two Executive Session items to discuss with the City Council: Labor Relations and Potential Litigation. We anticipate each item will take about 1 hour. City
Staff suggests that one item be scheduled for 5:30 PM and the second be discussed after the regular meeting.
Up-Coming Meetings
Wednesday, January 11, 2017 5:30 PM, Bellevue Christian School – Hearing Examiner T-
Mobile Hearing
Tuesday, January 17, 2017 5:00 PM City Hall – Park Board
Wednesday, January 18, 2017 6:00 PM, City Hall – 84th/24th Project Open House
Thursday, January 19, 2017 10:00 AM, Tully’s – Coffee with the Mayor (and City Manager)
Tuesday, January 24, 2017 6:00 PM City Hall – Planning Commission
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Medina City Council Regular Meeting AGENDA ITEM 10.1
Monday, November 14, 2016
AGENDA BILL
Subject: 84th Ave NE / NE 24th Project Discussion – Bike Facilities
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Ryan Osada, Public Works Director
Summary: At the October 10 council meeting, the council provided direction that they wanted to
“start over” on the 84th Ave/ 24th Street project. While not specifically discussed, there appeared
to be several factors contributing to the desire to “start over.” These included:
x To receive approved TIB grant funds, the City must have a design that incorporates
accommodation for bicycles that meet adopted standards. The grant funding, however,
was only one consideration, and many council members indicated this was not a
decisive consideration.
x The council approved Option 1.5 (which included a shared bike/ travel lane), but this
design did not meet adopted City road standards and the City Engineer Consultant
determined he could not justify approving a deviation from adopted standards to allow
for the approved design.
x There were concerns with the road design that shifted the travel lanes two feet westward
to accommodate Clyde Hill’s preferred bike lane design.
x There was strong opposition from Medina Circle residents who did not want the fence,
which is located within public street rights-of-way, to be moved inwards towards their
property.
x There were concerns about cutting a significant number of trees along the Medina side
of 84th Avenue to accommodate the new bike/ pedestrian path.
x There was confusion over the meaning of Growth Management Act provisions and King
County Wide Planning Policies requirements for Cities to incorporate non-motorized
transportation facilities such as bike facilities into our comprehensive plan. The
confusion was whether the City was required by law to include bike lanes with this
project. It should be noted that we are required to plan for these, but the laws are silent
about the timing on when you might want to implement them.
In “starting over” Medina and Clyde Hill still have a chance for an extension of the $499,300 TIB
grant already awarded. The key question is whether the City wants to incorporate a bike facility
into the project that meets adopted standards. Relating to this, Greg Armstrong (TIB) noted that
a decision needs to be made within the next 3 to 4 months to keep this project on track with any
grant funding. If the cities continue to show progress, TIB may even allow some time beyond
that. He did caution however, that if no design decision progress is made soon, they may take
another look at the viability of the $499,300 grant and officially take it away. The primary
question staff needs answered from the City Council is whether to move forward with a
project design that includes a bike lane on the west side of 84th Avenue NE.
Medina City Council Regular Meeting AGENDA ITEM 10.1
Monday, November 14, 2016
Staff asked the City Engineer Consultant Roger Kuykendall to come up with two new design
alternatives referred to as “B” & “C”. Design alternative “A” is the basic overlay and signal
improvements.
x Alternative B is a variation of a previous presented design where one of the southbound
lanes is converted into a bicycle facility. This alternative includes two travel lanes
coming out of the roundabout transitioning into one southbound travel lane with the other
southbound lane converted into a bicycle facility. Additional information on this design
alternative will be presented at the council meeting.
x Alternative C is new and would maintain the two southbound travel lanes as they are
currently configured. We would redevelop the area between the Medina Circle fence
and the southbound travel lanes to build an 8 to 10-foot wide bicycle/ pedestrian
pathway. Because the travel lanes do not shift west two feet as discussed in previous
options, this alternative can be implemented without affecting the fence location for
Medina Circle.
Both alternatives require the removal of trees along 84th Avenue NE. Alternative C, however,
requires a complete landscaping redesign. Additional information on this design alternative will
be presented at the council meeting.
If the City Council decides to move forward with incorporating a bike facility into this project, the
details of the design will be further refined and the City staff will schedule an open house to
receive further public comments. This would likely be in January.
Attachments:
1. Design Elements
2. A, B & C Cost Estimate
3. Summary of Alternatives
Budget/Fiscal Impact:
$323,000 to $855,000 ($249,650 is reimbursed through
the TIB grant for B & C only, with the remaining paid by the
Capital Project Fund, which has sufficient funds to include
this project in 2017)
Staff Recommendation: Provide staff direction
City Manager Approval:
Proposed Council Motion:
Move to approve the draft design presented under
… ALTERNATIVE A, which excludes a bike facility; or
… ALTERNATIVE B, which includes converting an existing
southbound travel lane into a bike facility; or
… ALTERNATIVE C, which includes adding a 8 to 10-foot
wide bike/ pedestrian pathway to the two southbound
travel lanes;
AND direct the City Manager to move forward on a final
design and schedule an open house to receive public input
on the final design;
AND to bring the final design back to the City Council for
input
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ITEM ESTIMATED UNIT ESTIMATED UNIT ESTIMATED UNIT
NO.DESCRIPTION QUANTITY PRICE AMOUNT QUANTITY PRICE AMOUNT QUANTITY PRICE AMOUNT
1. Unexpected Site Changes (1-04)1 CALC 5,000$ 5,000$ 1 CALC 5,000$ 5,000$ 1 CALC 5,000$ 5,000$
2. Roadway Surveying (1-05)1 LS 1,500$ 1,500$ 1 LS 6,000$ 6,000$ 1 LS 6,000$ 6,000$
3. SPCC Plan (1-07)1 LS 800$ 800$ 1 LS 800$ 800$ 1 LS 800$ 800$
4. Mobilization, Cleanup, and Demobilization (1-09)1 LS 30,000$ 30,000$ 1 LS 59,000$ 59,000$ 1 LS 64,000$ 64,000$
5. Project Temporary Traffic Control (1-10)1 LS 20,000$ 20,000$ 1 LS 50,000$ 50,000$ 1 LS 45,000$ 45,000$
6. Clearing and Grubbing (2-01)0 LS -$ -$ 1 LS 20,000$ 20,000$ 1 LS 23,000$ 23,000$
7. Roadside Cleanup (2-01)1 LS 3,000$ 3,000$ 1 LS 3,000$ 3,000$ 1 LS 3,000$ 3,000$
8. Removal of Structure and Obstruction (2-02)0 LS -$ -$ 1 LS 12,000$ 12,000$ 1 LS 12,000$ 12,000$
9. Adjust Existing Structure to Grade (2-02)9 EA 500$ 4,500$ 4 EA 500$ 2,000$ 9 EA 500$ 4,500$
10.Excavation, Embankment and Grading, Incl. Haul (2-03)0 CY 35$ -$ 550 CY 35$ 19,250$ 640 CY 35$ 22,400$
11. Gravel Borrow, Incl. Haul (2-03.5)0TN 40$ -$ 50 TN 40$ 2,000$ 50 TN 40$ 2,000$
12. Unsuitable Foundation Excavation, Incl. Haul (2-03.5)0 CY 50$ -$ 20 CY 50$ 1,000$ 20 CY 50$ 1,000$
13. Locate Existing Utilities (2-09.5)0 LS -$ -$ 1 LS 4,000$ 4,000$ 1 LS 4,000$ 4,000$
14. Crushed Surfacing Top Course (4-04.5)0TN 40$ -$ 590 TN 40$ 23,600$ 620 TN 40$ 24,800$
15. Planing Bituminous Pavement (5-04.5)3,050 SY 5.50$ 16,775$ 3,050 SY 5.50$ 16,775$ 3,050 SY 5.50$ 16,775$
16. HMA Cl. 1/2" PG 64-22 (5-04.5)370 TN 85$ 31,450$ 520 TN 85$ 44,200$ 500 TN 85$ 42,500$
17. HMA for Pavement Repair Cl. 1/2" PG 64-22 (5-04.5)25 TN 105$ 2,625$ 25 TN 105$ 2,625$ 25 TN 105$ 2,625$
18. HMA for Shared Use Path Cl. 1/2" PG 64-22 (5-05.5)0TN 160$ -$ 65 TN 160$ 10,400$ 170 TN 160$ 27,200$
19. Pavement Repair Excavation Incl. Haul (5-04.5)100 SY 40$ 4,000$ 100 SY 40$ 4,000$ 100 SY 40$ 4,000$
20. Solid Wall PVC Storm Sewer Pipe 12 In. Diam. (7-04.5)0 LF 100$ -$ 20 LF 100$ 2,000$ 20 LF 100$ 2,000$
21. Catch Basin Type 1 (7-05.5)0 EA 1,200$ -$ 5 EA 1,200$ 6,000$ 5 EA 1,200$ 6,000$
22. Bank Run Gravel for Trench Backfill (7-08.5 )0TN 25$ -$ 10 TN 25$ 250$ 10 TN 25$ 250$
23. Removal of Unsuitable Material (Trench) (7-08.5)0 CY 30$ -$ 5 CY 30$ 150$ 5 CY 30$ 150$
24. Trench Excavation Safety Systems (7-08.5)1 LS 500$ 500$ 1 LS 500$ 500$ 1 LS 500$ 500$
25. Erosion/Water Pollution Control (8-01.5)1 LS 2,000$ 2,000$ 1 LS 5,000$ 5,000$ 1 LS 5,000$ 5,000$
26. Topsoil, Type A (8-01.5)0 CY 50$ -$ 180 CY 50$ 9,000$ 190 CY 50$ 9,500$
27. Bark Mulch (8-01.5)0 CY 65$ -$ 65 CY 65$ 4,225$ 65 CY 65$ 4,225$
28. Seeded Lawn Installation (8-01.5)0 SY 8$ -$ 570 SY 8$ 4,560$ 610 SY 8$ 4,880$
29. Replacement Trees (8-02.5)0 EA 1,000$ -$ 23 EA 1,000$ 23,000$ 30 EA 1,000$ 30,000$
30. Cement Concrete Traffic Curb and Gutter (8-04.5)0 LF 16$ -$ 1,500 LF 16$ 24,000$ 1,500 LF 16$ 24,000$
31. Cement Concrete Driveway Entrance (8-06.5)0 SY 50$ -$ 10 SY 50$ 500$ 10 SY 50$ 500$
32. Raised Pavement Marker Type 1 (8-09.5)7.1 HUND 300$ 2,130$ 8.0 HUND 300$ 2,400$ 8.0 HUND 300$ 2,400$
33. Raised Pavement Marker Type 2 (8-09.5)0.3 HUND 300$ 90$ 1.0 HUND 300$ 300$ 1.0 HUND 300$ 300$
34. Sidepath Railing (8-12.5)0 LF 50$ -$ 480 LF 50$ 24,000$ 650 LF 50$ 32,500$
35. Fence (Chain Link or Wood) (8-12.5)0 LF 35$ -$ 0 LF 30$ -$ 990 LF 35$ 34,650$
36. Cement Conc. Sidewalk (8-14.5)0 SY 50$ -$ 450 SY 50$ 22,500$ 30 SY 50$ 1,500$
37. Cement Conc. Sidewalk Ramp, Type Perpendicular A (8-14.5)2 EA 2,000$ 4,000$ 1 EA 2,000$ 2,000$ 2 EA 2,000$ 4,000$
38. Cement Conc. Sidewalk Type Single Direction (8-14.5)0 EA 1,750$ -$ 4 EA 1,750$ 7,000$ 3 EA 1,750$ 5,250$
39. Permanent Signing (8-21.5)0 LS -$ -$ 1 LS 5,000$ 5,000$ 1 LS 5,000$ 5,000$
40. Paint Line (8-22.5)1,050 LF 2$ 1,575$ 3,500 LF 2$ 5,250$ 2,800 LF 2$ 4,200$
41. Traffic Arrows (8-22.5)5 EA 100$ 500$ 9 EA 100$ 900$ 7 EA 100$ 700$
42. Plastic Crosswalk Line (8-22.5)200 SF 10$ 2,000$ 510 SF 10$ 5,100$ 470 SF 10$ 4,700$
43. Plastic Stop Line (8-22.5)20 LF 15$ 300$ 80 LF 15$ 1,200$ 70 LF 15$ 1,050$
44. Painted Bicycle Lane Symbol (8-22.5)0 EA 100$ -$ 5 EA 100$ 500$ 1 EA 100$ 100$
45. Retaining Wall (8-24.5)0 SF 25$ -$ 1,500 SF 35$ 52,500$ 3,500 SF 35$ 122,500$
Subtotal 132,745$ 493,485$ 616,455$
Construction Contingencies (10%)13,275$ 49,349$ 61,646$
TOTAL (ROUNDED)147,000$ 543,000$ 679,000$
JOINT PROJECT ELEMENTS (MEDINA'S SHARE (ONLY) SHOWN BELOW)
1. Signalized Intersection 84th/24th 1 LS 150,000$ 150,000$ 1 LS 150,000$ 150,000$ 1 LS 150,000$ 150,000$
2. Illumination System 84th/24th 1 LS 10,000$ 10,000$ 1 LS 10,000$ 10,000$ 1 LS 10,000$ 10,000$
Subtotal 160,000$ 160,000$ 160,000$
Construction Contingencies (10%)16,000$ 16,000$ 16,000$
TOTAL (ROUNDED)176,000$ 176,000$ 176,000$
TOTAL CONSTRUCTION COST 323,000$ 719,000$ 855,000$
OPTION A: Grind and Overlay OPTION B: 11' Travel Lane and 5' Bike Lane OPTION C: 2-11' Travel Lanes with 10' Side Path
CITY OF MEDINA
84TH AVENUE/24TH STREET IMPROVEMENT PROJECT
CONSTRUCTION COST COMPARISON
November 10, 2016
G &O #16602.00
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3
MEDINA POLICE DEPARTMENT
DATE: January 3, 2017
TO: City Manager Michael Sauerwein
FROM: Chief Stephen R. Burns
RE: Police Department Update – December 2016
________________________________________________________________________
The following is a brief summary of Medina Police Department activity in December 2016.
Property Crime Increase in 2016: The City of Medina had an increase in property crime in
2016 - specifically with burglaries and car prowls. In 2016, Medina Police officers handled 10 burglaries and 28 car prowls which was an increase over 7 burglaries and 12 car prowls in
2015. The crime trends for Medina and Hunts Point are consistent with our neighboring cities.
A majority of the property crimes were committed by suspects entering a car or building
through an unlocked door. Locking doors, activating a security system (if available), and securing valuables out of sight are ways for residents to prevent being a victim of these crimes.
The Medina Police Department continues to work with local law enforcement communities to
identify trends and apprehend suspects. The use of local crime analysts and technology,
including police and residential surveillance cameras, has assisted Medina PD with identifying potential suspects and making arrests.
Calls for service, crime prevention and outreach increased in 2016:
Officers performed 619 House Watch checks, up from 391 in 2015
51 E-lert notifications were sent, up from 41 in 2015
Officers responded to 1597 calls for service, up from 1370 in 2015
City of Medina Public works updated the camera surveillance signs for better visibility
Two community crime forums were held in 2016
Proactive involvement from the citizens has been and will continue to be important in reducing crime in the community. Citizens should continue calling 911 when observing suspicious
activity and utilizing the House Watch program to protect their homes when they are away.
The Medina PD encourages residents to communicate with their neighbors, letting them know
when they will be gone, and to report any unusual situations to the police. If residents have
ideas on crime prevention and community outreach please contact Chief Steve Burns and Captain Scherf by phone 425-233-6420 or email sburns@medina-wa.gov or dscherf@medina-
wa.gov .
AGENDA ITEM 7.1a
2016 Burglaries
Medina & Hunts Point
Attempted
Committed
AGENDA ITEM 7.1a
AGENDA ITEM 7.1a
AGENDA ITEM 7.1a
AGENDA ITEM 7.1a
AGENDA ITEM 7.1a
AGENDA ITEM 7.1a
AGENDA ITEM 7.1b
CITY OF MEDINA
Office of the City Manager
January 10, 2017
To: Mayor and City Council
From: Robert J. Grumbach, AICP, Director of Development Services
Via: Michael Sauerwein, City Manager
Subject: Monthly Development Services Department Report
Planning Commission September Meetings Recap: The Planning Commission held
their December meeting on December 6th and this was reported in last month’s report.
Hearing Examiner Decisions:
The hearing examiner held a pre-decision hearing on KGM’s third request for a
technical noise variance relating to daytime and nighttime work on the SR 520 project
(File No. TECHNICAL-16-003). Written comments from the public were submitted and
included in the record, but no testimony from the public was made at the hearing. The
hearing examiner approved the request subject to 13 conditions of approval. (Note: KGM stated work to be completed by April 30, 2017. The technical noise variance will
automatically be extended in three month periods [subject to complying with permit
conditions] until April 30, 2018, to allow warranty work to be completed.)
Land Use Administrative Decisions:
• A shoreline/ SEPA exemption was issued for a replacement of a covered moorage
roof at 338 Overlake Drive East (File No. PL-16-047). The applicant is Paul Ascherl.
• A shoreline exemption was issued for the repair of an existing residential pier at 801
Evergreen Point Road (File No. PL-16-049). The applicant is Steve Zuvela.
• A lot line adjustment to consolidate lots at 7747 and 7739 Overlake Drive West (File No. PL-LLA-16-001). The applicant is Andy McAndrews.
• A Determination of Nonsignificance was issued for a proposal to construct a wireless communication facility (File No. PL-16-035). The applicant is Gary Abrahams -
agent for T-Mobile. The address is 7800 28th Street NE.
1
AGENDA ITEM 7.1b
Land Use Decisions Issued For 2016:
Type of Decision 2016 YTD
Variances/ Minor Deviations 9
SEPA 5
Conditional Uses/ Special Uses 4 Substantial Development Permit 2
Lot Line Adjustments 1
Short Subdivisions 1
Site Plan Reviews 0 Wireless Facilities 0
Land Use Applications Received in December: Case Number Description of Permit Location
PL-16-048 SEPA Threshold 801 Evergreen Pt. Rd
PL-16-049 Shoreline Exempt 801 Evergreen Pt. Rd
Tree Permit Applications Received in December:
Case Number Description of Permit Location
TREE-16-057 Admin Tree Activity 2750 Evergreen Pt. Rd
TREE-16-058 Admin Tree Activity 7644 NE 8th St.
TREE-16-059 Admin Tree Activity 3101 Evergreen Pt. Rd TREE-16-060 Admin Tree Activity 1641 Evergreen Pt. Rd
TREE-16-061 Admin Tree Activity 7842 NE 14th St.
Building/ ROW Permit Applications Received – Dec 1 to Dec 31: Building Permits: 6 Grading/ Drainage: 4
Demolition Permits: 2
Fence: 0
Mechanical: 6 Reroof: 0 Right-of-way Permits: 1
Plumbing Permits 2
Total: 21 Building Permits Issued in November 2016: See Attached.
2
AGENDA ITEM 7.1b
Other Items of Interest:
1. RFQ Noise Inspections: We received three applications in response to the Request for Qualifications for a sound inspector. The three applications
received are:
• The GreenBusch Group
• BRC Acoustics & Audiovisual Design
• Noise Control Engineering
The City will select one of these firms to perform sound compliance testing and bring a contract forward for consideration at the February council meeting.
2. T-Mobile Hearing: The hearing examiner will conduct a pre-decision hearing on
T-Mobile’s application to construct a cell tower at the northwest corner of the
Bellevue Christian school property. The hearing is being held in the Multipurpose Room at Bellevue Christian School, 7800 27th Street NE. The
hearing is set to begin at 5:30 pm.
3. Tree Code Evaluation: The City hired The Watershed Company to help
evaluate the Medina Tree Code following the updates adopted in 2015. This is per the City Council’s request to have a consultant review the tree code and
provide a report. The report is anticipated to be presented at the February
council meeting.
3
Permit Report
November, 2016
2016 2015
Current Current 2016 2015
Month Month YTD YTD Difference
Construction Value
New Construction 5,977,752 0 17,160,314 15,580,973 $1,579,341
Permit Renewals 3,616,385 33,026 9,561,593 16,936,814 ($7,374,321)
Addition / Alteration 0 91,000 5,998,094 2,442,477 $3,555,617
Accessory Structure 400,000 1,648,050 586,385 2,118,550 ($1,532,165)
Repair / Replace 0 0 4,600 45,000 ($40,400)
Fence/Wall 0 0 97,931 1,202,845 ($1,104,914)
Wireless Comm Facility 0 0 0 55,740 ($55,740)
TOTAL VALUE 9,994,137 1,772,076 33,408,917 38,382,399 -4,972,582
Permits Issued
New Construction 3 0 8 10 (2)
Permit Renewals 4 1 8 22 (14)
Addition / Alteration 0 2 23 18 5
Accessory Structure 1 4 4 17 (13)
Fence/Wall 0 0 6 12 (6)
Demolition 2 0 6 13 (7)
Grading/Drainage 4 1 19 26 (7)
Tree Mitigation 7 1 38 35 3
Mechanical 6 7 87 83 4
Plumbing/Gas 7 0 30 0 30
Other - Moving 0 0 0 1 (1)
Reroof 0 0 5 5 0
Repair / Replace 0 0 1 3 (2)
Right-of-Way Use 2 4 66 79 (13)
Construction Mitigation 4 1 14 14 0
Wireless Comm Facility 0 0 0 3 (3)
TOTAL PERMITS 40 21 315 341 -26
Inspections
Building 58 32 580 542 38
Construction Mitigation 15 5 110 58 52
Grading/Drainage 24 21 211 168 43
Tree Mitigation 13 14 164 150 14
Right-of-Way 40 5 298 202 96
TOTAL INSPECTIONS 150 77 1,363 1,120 243
THERE WILL BE NO FINANCE MONTHLY REPORT THIS MONTH
AGENDA ITEM 7.1d CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
January 10, 2017
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
JANUARY AND FEBRUARY PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Hearing Examiner Meeting January 11 5:30 pm Bellevue Christian
Martin Luther King, Jr. Day – CITY HALL CLOSED January 16
Park Board Meeting January 17 5:00 pm Medina City Hall
Emergency Preparedness Meeting January 17 6:00 pm Medina City Hall
Open House – 84th/24th Street Improvement
Project
January 18 6:00 pm –
8:00 pm
Medina City Hall
City Council Study Session – Tentative January 23 6:30 pm Medina City Hall
Planning Commission Meeting January 24 6:00 pm Medina City Hall
City Council Meeting February 13 6:30 pm Medina City Hall
Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of December, the City issued 8 bulletins amounting to a total of
6,066 bulletins delivered to subscribers; approximately 17.8% were opened. See Attachment 1.
As of December 31, the City had 4,704 subscribers (change in total subscribers +41), with a combined
total of 30,756 subscriptions (change in total subscriptions +431).
RECORDS REQUESTS
As of December 31, 14 public records requests have been received by central services. See
Attachment 2.
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique
Email Opens
Unique
Email Open
Wireless
Recipients
December, 2016 8 6,066 5,909 857 17.80%1,120
November, 2016 33 23,496 22,955 3,569 19.60%4,851
October, 2016 32 30,217 27,795 4,538 20.10%5,345
September, 2016 23 21,840 21,383 3,570 20.50%4,063
August, 2016 31 30,980 30,095 4,621 18.70%5,718
July, 2016 32 28,189 27,488 4,545 20.20%5,335
June, 2016 32 28,508 27,770 5,236 22.80%5,060
May, 2016 37 35,493 35,161 5,867 20.10%6,121
April, 2016 41 32,221 31,917 5,727 22.00%5,944
March, 2016 28 17,534 17,318 3,089 21.50%3,032
February, 2016 19 19,672 19,390 3,345 20.80%3,451
January, 2016 21 18,954 18,662 3,629 23.30%3,195
December, 2015 20 22,733 22,194 3,604 19.20%3,547
November, 2015 24 15,522 15,180 2,200 18.30%3,239
October, 2015 25 19,884 19,507 3,059 18.90%3,425
September, 2015 21 15,494 15,276 2,437 19.60%2,930
August, 2015 24 18,360 18,022 3,170 21.20%3,180
July, 2015 22 15,575 17,311 3,086 22.60%3,697
June, 2015 22 16,122 15,866 2,576 20.90%3,608
May, 2015 29 21,440 20,898 3,395 20.50%4,403
April, 2015 31 20,975 20,449 3,120 18.90%4,025
Comparisons:
ATTACHMENT 1
12/01/2016 - 12/31/2016
ATTACHMENT 2
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: January 10, 2017
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: December, Public Records Request Tracking
In December 2016, central services staff received 14 new public records requests.
These requests required approximately 7.5 hours of central services staff time and 0
hours of consulting time with the City Attorney. The overall December cost, which
includes staff hourly rate plus benefits is approximately $381. In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In December, 2016
the Police Department received 9 new records requests. These requests required
approximately .5 hours of staff time at a direct cost of $23. The requests are from outside law enforcement agencies, insurance carriers, the public and person’s involved in the incidents.
Assigned
Dept Reference No
Required
Completion
Date
Customer Full
Name
PRR - Type of
Records
Requested
Public Record Desired Assigned Staff
Central
Services
P000460-
120116 12/12/2016 Mr Paul Silva Development
Services
Recently Issued building permits Aimee Kellerman
Central
Services
P000461-
120116 12/12/2016 Steve Moeller Development
Services
B-15-074 2403 EPR Aimee Kellerman
Central
Services
P000463-
120516 12/14/2016 Facility
Manager Tony
Winningham
Building I am going to be sealing and restirping next summer at
our campus. Can you please send me any records that
you might have pertaining to our Elementary school in
Medina (3 Pts) with regard to handicapped parking, fire
lanes, no parking, cross walks, etc. Thanks so much
Sunita Hall
Central
Services
P000464-
120616
12/15/2016 Tawny Davis Building Hello. I am writing to request a copy of all demolition
permits applied for/submitted on Single Family
Residences in Medina for the months of October,
November and December (to date) 2016. Thanks is
advance for your help.
Sunita Hall
Central
Services
P000466-
120716
12/16/2016 Ken Knott Central
Services
Any interlocal agreements with Mercer Island including
but not limited to Marine Patrol services.
Sunita Hall
Central
Services
P000467-
120816 12/19/2016 Jennifer
Ledbetter
Development
Services
Building permits/plans for 8443 NE 7th St Medina Sunita Hall
Central
Services
P000470-
121216
12/21/2016 Linda White
Atkins
Development
Services
T Mobile. For our file, could you forward the
declaration(s) of posting and mailing? (MMC
20.80.140(A)(4) & B(5)).
Sunita Hall
Central
Services
P000473-
121316
12/22/2016 William Savoy Development
Services
Application for Final Short-Platt Approval for the KEH
Short Subdivision at 3315 Evergreen Point Road and all
documents associated with that application, including
and decision on the final short subdivision.
Sunita Hall
Medina Public Records Request Report
12/1/2016
12/1/2016
Create Date
Run Date: 01/06/2017 9:20 AM
12/12/2016
12/13/2016
12/7/2016
12/8/2016
12/5/2016
12/6/2016
Central
Services
P000474-
121316
12/22/2016 Mr Paul Silva Development
Services
Recently Issued Building Permits Sunita Hall
Danick Danick
Baron
Central
Services
Dear Aimee or Custodian of Public Records,
SmartProcure is submitting a public records request to
the City of Medina for any and all purchasing records
from 2016-08-25 to current. The request is limited to
readily available records without physically copying,
scanning or printing paper documents. Any editable
electronic document is acceptable. The specific
information requested from your record keeping system
is: 1. Purchase order number. If purchase orders are not
used a comparable substitute is acceptable, i.e., invoice,
encumbrance, or check number 2. Purchase date 3. Line
item details (Detailed description of the purchase) 4.
Line item quantity 5. Line item price 6. Vendor ID
number, name, address, contact person and their email
address 7. What is the beginning of your fiscal year?
The attached document may be helpful as a reference to
fulfill this request if the City of Medina stores the
records using any of the pre-programmed software
reports, but the records request is not limited to the
reports listed. Please email the information or use the
following web link. There is no file size limitation:
http://upload.smartprocure.us/?st=WA&org=CityofMed
ina If this request was misrouted, please forward to the
correct contact person and reply to this communication
with the appropriate contact information. If you have
any questions, please feel free to respond to this email
or I can be reached at 954-692-6964. Regards, --
Danick Baron Data Acquisition Specialist
SmartProcure Direct: 954-692-6964
dbaron@smartprocure.us | www.smartprocure.us 700
W. Hillsboro Blvd. Suite 4-100, Deerfield Beach, FL
33441
Sunita Hall
12/13/2016
Central
Services
12/16/2016 P000477-
121616
1/0/1900
Central
Services
P000480-
122216
1/2/2017 Ricco Sanchez Building I hope you're having a great day. Can I please obtain a
copy of all building permits and building records
associated with the property of 2607 Evergreen Point
Road, Medina, Washington. Our firm represents the
recent sellers of the home in an ongoing matter. Please
contact me at 206-455-7411 if you have any questions.
Thanks in advance for your help with this.
Sunita Hall
Central
Services
P000481-
122816 1/6/2017 Keith Smith Development
Services
Building Permits/Plans for 2005 Evergreen Point Road Aimee Kellerman
Central
Services
P000482-
122816
1/6/2017 Elise
Stephenson
Development
Services
Building Permits/Plans for 7861 NE 10th St, Medina
98039
Aimee Kellerman
Central
Services
P000483-
122816
1/6/2017 Josh Nelson Development
Services
8612 NE 10th St. Structural/Engineers Calculations
WSEC
Sunita Hall
Central
Services
P000484-
122916
1/9/2017 Project
Manager
Nancy
McGroder
Central
Services
Would like a copy of Ordinance 933, passed some time
in 2016, regarding Marijuana. I cannot find it on your
online ordinance listing. Thanks!
Aimee Kellerman
12/22/2016
12/28/2016
12/29/2016
12/28/2016
12/28/2016
AGENDA ITEM 7.1e
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
January 10, 2017
To: Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Ryan Osada, Public Works Director
Subject: December 2016 Public Works Report
1. FIRST SNOW – On the morning of December 9th the city experienced its first significant snowfall
in over 2 years. Eventhough it was only an inch in Medina, Pat and Ken arrived a few hours early to
plow the roads. This was a good “warm up” session to make sure the equipment was working
properly. It was also a opportunity for the crew to “brush up” on their operating skills and plowing
routes.
AGENDA ITEM 7.1e
2. 84th / 24th OPEN HOUSE – At the last council meeting there was direction to host an open house
for design alternatives A & C. Alternate A is the “basic” overlay and signal improvements and
alternate C is the 10’ Shared Bike Path. This is a TIB Grant funded project and a final decision will
need to be made by the February 13th Council Meeting. TIB has a board meeting March 23rd where
they can review the project if the design requires additional funding above the approved
$499,000.00. Postcards for the event have been sent to all the Medina Residents and a notice will
be posted on the website.
AGENDA ITEM 7.1e
3. CITY HALL SIDEWALK – This project is substantially complete. NPM Construction will need
to complete the punch list items such as the railing installation. In the coming months, the Public
Works crew is planning to install new landscape plantings and reroute the irrigation lines.
Intolight is also scheduled to install two LED luminaires along the walkway. This project statisfies
the obligation from the City Hall Remodel project to provide an ADA access route to City Hall.
The next phase will be to redesign and overlay the parking lot, which has been budgeted for a
2017 Capital project
AGENDA ITEM 7.1e
4. POST OFFICE SIDEWALK & PARKING IMPROVEMENTS – This project is done other than a
few minor cleanup items. The new sidewalk provides ADA access to the building and eliminated
the “tripping” step at the main entry door. The Public Works crew has ordered large planting
pots and a bench for the front of the building. They will also install ground cover in the planters
which will add the finishing touches to the area.
AGENDA ITEM 7.1e
5. NE 32ND STREET OVERLAY – As stated last month, a significant portion of the overlay was rejected
due to poor workmanship. The contractor has proposed a heating method which involves adding new
material and re-rolling the area. Here is an example of the method. https://youtu.be/PiSRJkgRJ_Q
On December 16th, the contractor performed a demonstration of the method in front of 7816 NE 32nd
Street where a portion of the asphalt had been unravelling. The repair looks solid and according to
David Gent, Executive Director of the Washington Asphalt Paving Association, the infrared technology
has been around for quite some time and is a structurally sound repair.
AGENDA ITEM 7.1e
6. MAINTENANCE UPDATES – The Public Works crew have been de-icing and sanding the
parking lots and roadways. There were also several street signs that had fallen due to the wind
storms which were replaced and updated. They are also continuously doing regular
maintenance items such as mowing, trimming, garbage and clearing catch basins. When time
allows, they will also organize the Public Works Shop and perform the necessary tune up items
to all the equipments and tools.
AGENDA ITEM 7.1e
AGENDA ITEM 7.1e
7. PROJECT UPDATES –
NE 32nd Street Overlay – Contractor has completed most of the project. Currently 50% of the
asphalt overlay has been rejected due to poor workmanship. Contractor recently
demonstrated the repair method.
City Hall Sidewalk – Substantially complete. Final would include punch list items such as railing
installation.
Midland Road Overlay & Drainage Imp. – Completed
84th Ave NE Overlay & NE 24th St Intersection – Open house is scheduled for January 18, 2017
to discuss options A & C.
2015 Medina Park Stormwater Pond Imp. – This is an ongoing project. King County has added
an additional $46,640.00 to this fund for 2017.
Medina Park North Parking Improvements – Completed
Post Office Parking Lot Overlay & Sidewalk Imp. – Bonner Bros has completed the sidewalks.
Still need to complete the parking lot overlay.
Post Office Park Landscaping – Awning has been installed and City Staff will complete the
landscaping in the coming months. Planting Pots and bench has been ordered.
Bocce Ball Court – 2017 PW will add benches and tables in addition to signage.
Medina Park Playground – The contract with N P M Construction has been executed and they
will begin when the area dries out. The pre-con has been scheduled for the 2nd week of January.
2016 Hazardous Tree Removal – Completed
2016 Indian Trail Restoration – Completed
AGENDA ITEM 7.1e
Medina Park Pond Fountains – Completed
Medina Beach Park Swimfloat – Completed
Relight Washington – The LED fixtures have been ordered and Intolight is scheduled to install
them as soon as possible, depending on their Storm Response work load.
Maintenance Building Waterline Project – Completed
City Hall Trim Painting – Completed
Park Drinking Fountains & Shower – The drinking fountains and shower have arrived and the
boring for the potable line is complete. PW will install the fountains in the coming months.
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, December 12, 2016
7:00 PM
MAYOR
ALEX MORCOS
CITY MANAGER
MICHAEL SAUERWEIN
DEPUTY MAYOR
SHEREE WEN
CITY ATTORNEY
KATHLEEN J. HAGGARD
COUNCIL MEMBERS
CYNTHIA ADKINS
PATRICK BOYD
DAVID LEE
JOHN MAFFEI
CURT PRYDE
CITY CLERK
AIMEE KELLERMAN
MINUTES
STUDY SESSION - CALL TO ORDER / ROLL CALL
Mayor Morcos called the study session to order in the Medina Council Chambers a 5:02 p.m. and introduced guest speaker Ann MacFarlane who will be presenting on
parliamentary procedures.
Council Members Present: Adkins, Boyd, Pryde, Wen and Mayor Morcos
Council Members Absent: Maffei
Park Board Present: Blazey
Park Board Absent: Dickmann, Gray, Martin, McMullen, Perry, and
Sparks
Planning Commission Present: Garone, Nelson, Reeves, Rossman and Schubring
Planning Commission Absent: Carlson and Doud
Staff Present: Sauerwein, Haggard, Ruwe, Osada, Grumbach, Burns, and Kellerman
STUDY SESSION ITEM
Ann MacFarlane from Jurassic Parliament presented on Parliamentary Procedures.
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Morcos called the regular meeting to order in the Medina Council Chambers at
7:02 p.m.
Council Members Present: Adkins, Boyd, Maffei, Pryde, Wen and Mayor Morcos
Council Members Absent: None
Staff Present: Sauerwein, Haggard, Osada, Grumbach, Burns, and Kellerman
2. PLEDGE OF ALLEGIANCE
The Mayor led the pledge.
3. APPROVAL OF MEETING AGENDA
ACTION: Motion Boyd second Adkins and carried by a 7:0 vote; Council approved the meeting agenda as presented.
4. PRESENTATIONS
4.1 Port of Seattle Sustainable Airport Masterplan - Allyson Jackson/Elizabeth Leavitt
Elizabeth Leavitt gave a brief presentation on Seattle’s Sustainable Airport Masterplan.
4.2 SR 520 Bridge Noise Issue Update
Mike Groesch with Soundview Strategies and Paul Berendt with Strategies 360 gave a brief update on work progress since the last attended City Council meeting. Consultants are waiting to hear back from Mageba on proposed solutions and cost estimates. The
next Committee of the Whole meeting will be scheduled the first or second week of January 2017.
5. PUBLIC COMMENT PERIOD
Mayor Morcos opened the public comment period at 8:04 p.m. The following individual
addressed the Council:
Bruce Hand commented in support of a sustainable emergency water supply.
Mayor Morcos closed the public comment period at 8:07 p.m.
6. REPORTS AND ANNOUNCEMENTS
6.1 Commissions, Boards, and Advisory Committee Reports.
Planning Commission Vice Chair Shawn Schubring that the Planning Commission is moving forward on the Planning Commission Work Plan for 2016.
Park Board Chair Drew Blazey that there is no meeting in December and the Board will be bringing new program ideas to Council in 2017.
Council reported on events since the last meeting.
7. CITY MANAGER'S REPORT
7.1 2016 Accomplishments and Milestones
City Manager Sauerwein gave a presentation on the City’s Top 10 Accomplishments
and Milestones in 2016.
7.2 Police, Development Services, Finance, Central Services, Public Works
8. CONSENT AGENDA
ACTION: Motion Adkins second Pryde and carried by a 7:0 vote; Council approved the
Consent agenda.
8.1 Subject: Approved October 17, 2016 Park Board Minutes.
Recommendation: Receive and File.
Staff Contact: Sunita Hall, Deputy City Clerk
8.2 Subject: Approved October 25th, 2016 Planning Commission Minutes.
Recommendation: Receive and File.
Staff Contact: Kristin McKenna, Development Services Coordinator
8.3 Subject: Draft November 14, 2016 City Council Regular Meeting Minutes.
Recommendation: Adopt.
Staff Contact: Aimee Kellerman, City Clerk
8.4 Subject: November 2016, Check Register
Recommendation: Approve.
Staff Contact: Nancy Adams, Finance Director
8.5 Subject: Adoption of Resolution No.389 - Fee Schedule Update
Recommendation: Approve.
Result of Recommended Action: Approval of Resolution No. 389 will enable
modifications to be made to the City's Fee Schedule.
Staff Contact: Robert Grumbach, Development Services Director
8.6 Subject: Budget Amendment Ordinance No.944
Recommendation: Approve.
Result of Recommended Action: Adoption of Ordinance No. 944 will increase the 2016 budget.
Staff Contact: Nancy Adams, Finance Director
8.7 Subject: Intolight Contract - City Hall Sidewalk
Recommendation: Approve.
Result of Recommended Action: Approval will authorize the City Manager to negotiate and enter into an agreement with Intolight for the City Hall Sidewalk Lighting
Project.
Staff Contact: Ryan Osada, Public Works Director
9. PUBLIC HEARING
None.
10. OTHER BUSINESS
10.1 Subject: City Council Agenda Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings and
make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
City Manager Sauerwein reviewed upcoming meetings with Council and by consensus, the January 9th meeting has been moved to Tuesday, January 10 and Council will hold
a two-hour study-session from 5:00 p.m. to 7:00 p.m. prior to the City Council regular
meeting on Monday, February 13 to discuss the City Council Guidelines.
11. PUBLIC COMMENT
Mayor Morcos opened the public comment period at 8:35 p.m. There were no speakers.
Mayor Morcos closed the public comment period.
EXECUTIVE SESSION
Council took a brief recess while waiting for the chambers to clear out before moving to executive session for an estimated time of one hour.
Mayor Morcos called the executive session to order in the Medina Council Chambers at 8:48 p.m.
Council Members Present: Adkins, Boyd, Maffei, Pryde, Wen and Mayor Morcos
Council Members Absent: None
ES-1: RCW 42.30.110 (1)(g) Evaluation
To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion
by a governing body of salaries, wages, and other conditions of employment to be
generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an
individual employee or class of employees, or discharging or disciplining an employee,
that action shall be taken in a meeting open to the public.
AD
ACTION: There was no action taken following executive session.
Motion Maffei second Lee; Council adjourned the Regular Meeting at 9:48 p.m.
_______________________
Alex Morcos, Mayor
Attest:
_____________________________
Aimee Kellerman, City Clerk
DITIONAL INFORMATION
Check Register
December 1 - 31, 2016
Page 1 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Bickford Motors 815557 Repair snow plow $13,242.30 58273 12/5/2016 001-000-000-576-80-48-00 Repair & Maint Equipment
$13,242.30 58273 Total
Accurate Electric 1611072K PD breakroom light repair $163.16 58274 12/8/2016 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$163.16 58274 Total
Amec S46800641 COM park N. parking, subgrade PE $2,498.26 58275 12/8/2016 307-000-000-595-30-63-20 Park Improvements
$2,498.26 58275 Total
Bellevue City Treasurer 02623004 - 8/22-10/25/16 Viewpoint pk irrg $136.36 58276 12/8/2016 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer 90107027 - 8/22-10/25/16 PW shop water $54.59 58276 12/8/2016 001-000-000-576-80-47-00 Utilities
$190.95 58276 Total
Bonner Brothers Construction Inc 20161120 PO sidewalk $31,922.37 58278 12/8/2016 307-000-000-595-30-63-10 Sidewalk-82nd Ave/NE 8th ST, PO Improvements
$31,922.37 58278 Total
Cellhire USA, LLC 2683101 SAT phone rental $43.47 58279 12/8/2016 001-000-000-525-60-31-00 Supplies
$43.47 58279 Total
Centurylink 4254517838049B - 11/4-12/7/16 CH CC line $129.07 58280 12/8/2016 001-000-000-518-10-42-00 Postage/Telephone
Centurylink 4256373989759B - 11/17-12/17/16 PD phone/fax $188.51 58280 12/8/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 4254542095384B - 11/8-12/8/16 EMP line $218.07 58280 12/8/2016 001-000-000-525-60-42-00 Communications/Data
Centurylink 4254548183070B - 11/8-12/8/16 PW shop phone $107.00 58280 12/8/2016 001-000-000-576-80-42-00 Telephone/postage
$642.65 58280 Total
CleanPro Services 01-1216 Nov CH janitor $1,249.00 58281 12/8/2016 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$1,249.00 58281 Total
Code Publishing Co.54911 Online MMC update $226.17 58282 12/8/2016 001-000-000-518-10-41-00 Professional Services
$226.17 58282 Total
Comcast 8498330130193223 - 11/16-12/15/16 NE 24th camera $201.27 58283 12/8/2016 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130197935 - 12/7/16-1/6/17 1000 Lk Wa Blvd camera $199.08 58283 12/8/2016 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193264 - 11/16-12/15/16 NE 12th camera $201.27 58283 12/8/2016 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330081741723 - 12/7/16-1/6/17 700 Lk Wa Blvd camera $201.27 58283 12/8/2016 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$802.89 58283 Total
Crystal And Sierra Springs-PW 5291929111216 PW shop drinking water $42.94 58284 12/8/2016 001-000-000-576-80-31-00 Operating Supplies
$42.94 58284 Total
Davidson-Macri Sweeping, Inc.174532 Street sweeping $1,716.96 58285 12/8/2016 101-000-000-542-67-41-00 Street Cleaning
$1,716.96 58285 Total
Dickmann, Gabrielle 11/21/16 REIMB Reimb park planting supplies $123.67 58286 12/8/2016 001-000-000-576-80-31-00 Operating Supplies
$123.67 58286 Total
Eastside Public Safety Communicat'n 8733 Monthly radio fee $530.25 58287 12/8/2016 001-000-000-521-20-51-20 Dispatch-EPSCA
$530.25 58287 Total
EC Power Systems of WA 421225 CH generator service $748.29 58288 12/8/2016 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$748.29 58288 Total
ENA Couriers Inc 429756 Courier $31.16 58289 12/8/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
ENA Couriers Inc 429677 Courier $31.16 58289 12/8/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
ENA Couriers Inc 429835 Courier $31.16 58289 12/8/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
$93.48 58289 Total
Galls Incorporated 6517637 Sgt, cptn, chief & new badges $512.94 58290 12/8/2016 001-000-000-521-20-22-00 Uniforms
$512.94 58290 Total
Gray & Osborne, Inc.1- PROJ16601 NPDES reporting asst.$1,453.83 58291 12/8/2016 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.5 -PROJ16530 NE 32nd St overlay, PE & insp.$651.09 58291 12/8/2016 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.2- PROJ16602 84th/24th - PE $5,930.26 58291 12/8/2016 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.1- PROJ16602 84th/24th - PE $1,755.23 58291 12/8/2016 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.1- PROJ16590 CH sidewalk, insp.$1,269.71 58291 12/8/2016 307-000-000-595-30-63-11 City Hall
$11,060.12 58291 Total
Group Health Cooperative Attn: Cash Desk 69243945 Background medical, Long $650.00 58292 12/8/2016 001-000-000-521-20-41-50 Recruitment-Background
$650.00 58292 Total
Home Depot Credit Services 8571814 Washers for signs $14.18 58293 12/8/2016 101-000-000-542-30-31-00 Operating Supplies
$14.18 58293 Total
Horizon 3M214844 Weeding tools $27.68 58294 12/8/2016 001-000-000-576-80-31-01 Maintenance Supplies
$27.68 58294 Total
Karen Reed Consulting, LLC 622 CC retreat exploration $1,662.50 58295 12/8/2016 001-000-000-513-10-41-00 Professional Services
$1,662.50 58295 Total
AGENDA ITEM 8.2
Check Register
December 1 - 31, 2016
Page 2 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
KC Finance-Mental Health, Chemical 2078650 2016 Q3 substance abuse fees $209.00 58296 12/8/2016 001-000-000-564-60-50-00 Mental Health Services-KC Substance Abuse
$209.00 58296 Total
Kingto Internation, LLC CMP-14-016 REFUND Kingto/Song CMP balance reimb.$21.56 58297 12/8/2016 631-000-000-589-00-12-36 Perf Guar Release CMP-14-016 Kingto
$21.56 58297 Total
Kirkland Municipal Court OCT16MED Filing fees $945.00 58298 12/8/2016 001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf
$945.00 58298 Total
Konica Minolta Business Solutions 242750742 PD copier contract $187.14 58299 12/8/2016 001-000-000-521-20-45-00 Equipment-Lease & Rentals
$187.14 58299 Total
Konica Minolta Premier Finance 29433734 CH copier contract $232.24 58300 12/8/2016 001-000-000-518-10-41-00 Professional Services
$232.24 58300 Total
L.N. Curtis & Sons INV65053 Duty holster $1,320.91 58301 12/8/2016 001-000-000-521-20-31-40 Police Operating Supplies
$1,320.91 58301 Total
Level 3 Communications, LLC 49177981 CH long distance $460.49 58302 12/8/2016 001-000-000-518-10-42-00 Postage/Telephone
$460.49 58302 Total
LexisNexis Risk Management - Account 1011660 1011660-20161031 Investigative tool $54.75 58303 12/8/2016 001-000-000-521-20-41-00 Professional Services
$54.75 58303 Total
Lowe's Business Account 25407585 Sign nuts & bolts $28.13 58304 12/8/2016 101-000-000-542-30-31-00 Operating Supplies
$28.13 58304 Total
Moberly & Roberts, PLLC 641 Nov prosecution $4,000.00 58305 12/8/2016 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00 58305 Total
Nando P Merlino, DBA NPM Construction Co.16091101 Midland rd drainage & overlay $19,474.32 58306 12/8/2016 307-000-000-595-30-63-01 Road Construction
Nando P Merlino, DBA NPM Construction Co.16281101 CH sidewalk imp.$46,906.92 58306 12/8/2016 307-000-000-595-30-63-11 City Hall
$66,381.24 58306 Total
Otak, Inc.111600103-125 Planning review service $6,331.90 58307 12/8/2016 001-000-000-558-60-41-01 Planning Consultant
Otak, Inc.111600126-138 CMP review service $3,129.50 58307 12/8/2016 001-000-000-558-60-41-07 Engineering Consultant
Otak, Inc.111600304 CH sidewalk, PE $118.50 58307 12/8/2016 307-000-000-595-30-63-11 City Hall
Otak, Inc.111600303 COM park pond water qual. study $297.00 58307 12/8/2016 307-000-000-595-30-63-16 Medina Park Water Treatment
$9,876.90 58307 Total
Pacific Topsoils, Inc.709178 Dump clean green $105.00 58308 12/8/2016 001-000-000-576-80-41-00 Professional Services
Pacific Topsoils, Inc.709652 Dump street sweeping $105.00 58308 12/8/2016 101-000-000-542-67-41-00 Street Cleaning
$210.00 58308 Total
Pitney Bowes Purchase Power 11/21/16 STMT Pstg meter fees $92.01 58309 12/8/2016 001-000-000-518-10-42-00 Postage/Telephone
$92.01 58309 Total
Pro-shred 16403 Shredding service $53.00 58310 12/8/2016 001-000-000-518-10-41-00 Professional Services
$53.00 58310 Total
Puget Sound Energy 200018418620 - 10/19-11/17/16 CH elect & gas $1,168.19 58311 12/8/2016 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy 200004844904 - 10/20-11/18/16 740 ODE camera $30.11 58311 12/8/2016 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200024956076 - 10/1911/17/16 82nd Ave camera $41.98 58311 12/8/2016 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004850133 - 10/14-11/14/16 NE 24th camera $28.38 58311 12/8/2016 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 - 10/20-11/18/16 NE 10th camera $35.47 58311 12/8/2016 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844466 - 10/20-11/18/16 View pt park lights $40.37 58311 12/8/2016 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 200012316424 - 10/20-11/17/16 PW shop power $681.15 58311 12/8/2016 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 300000000087 - 10/1-10/31/16 Street lights power $2,022.25 58311 12/8/2016 101-000-000-542-63-41-00 Street Light Utilities
$4,047.90 58311 Total
Quality Towing Inc 117621 Tow PW dumptruck $416.65 58312 12/8/2016 101-000-000-542-30-48-00 Equipment Maintenance
$416.65 58312 Total
SCM 112116-01 Training, all staff $840.00 58313 12/8/2016 001-000-000-521-20-43-00 Travel & Training
$840.00 58313 Total
Seattle Times, The 692302 Legal notice $134.64 58314 12/8/2016 001-000-000-518-10-44-00 Advertising
Seattle Times, The 693562 Legal notice-DS $210.41 58314 12/8/2016 001-000-000-518-10-44-00 Advertising
Seattle Times, The 685559 Legal notice-CS $254.08 58314 12/8/2016 001-000-000-518-10-44-00 Advertising
Seattle Times, The 689785 Legal notice-DS $100.98 58314 12/8/2016 001-000-000-518-10-44-00 Advertising
$700.11 58314 Total
Seattle, City of P1107624 2016 Marine Patrol $60,000.00 58315 12/8/2016 001-000-000-521-20-51-40 Marine Patrol Services
$60,000.00 58315 Total
Sound View Strategies, LLC 1123 SR520 consultant, 1/3 progress billing $5,000.00 58316 12/8/2016 001-000-000-513-10-41-00 Professional Services
$5,000.00 58316 Total
AGENDA ITEM 8.2
Check Register
December 1 - 31, 2016
Page 3 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Spot-On Print & Design 44286 Envelopes $182.69 58317 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
Spot-On Print & Design 44216 Envelopes $180.28 58317 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
Spot-On Print & Design 44339 Business cards, Long $34.25 58317 12/8/2016 001-000-000-521-20-41-00 Professional Services
$397.22 58317 Total
Staples Business Advantage 3320212954 Office supplies $32.84 58318 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3321373095 Office supplies $85.40 58318 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3320212966 Office supplies $94.29 58318 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3320212952 Office supplies $124.14 58318 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3321373085 PD office supplies $54.72 58318 12/8/2016 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3321373092 PD office supplies $57.10 58318 12/8/2016 001-000-000-521-20-31-00 Office Supplies
$448.49 58318 Total
Statewide Security 16927 Fire alarm maint.$168.63 58319 12/8/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
$168.63 58319 Total
Stewart MacNichols Harmell, Inc., PS Oct-16 Public defender $450.00 58320 12/8/2016 001-000-000-512-50-41-20 Public Defender
Stewart MacNichols Harmell, Inc., PS Sep-16 Public defender $700.00 58320 12/8/2016 001-000-000-512-50-41-20 Public Defender
Stewart MacNichols Harmell, Inc., PS Aug-16 Public defender $700.00 58320 12/8/2016 001-000-000-512-50-41-20 Public Defender
$1,850.00 58320 Total
Strategies 360, Inc.772-20720 SR520 consultant $5,000.00 58321 12/8/2016 001-000-000-513-10-41-00 Professional Services
$5,000.00 58321 Total
Supply Source Inc., The 1613728 CH janitorial supplies $733.10 58322 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
Supply Source Inc., The 1613651 Soap despensers $314.07 58322 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
$1,047.17 58322 Total
Tiki Car Wash 2016-21 PD car wash, 3 $17.80 58323 12/8/2016 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$17.80 58323 Total
T-Mobile 934170684 - 10/21-11/20/16 Cell phones $387.88 58324 12/8/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
T-Mobile 934170684 - 10/21-11/20/16 Cell phones $116.79 58324 12/8/2016 001-000-000-576-80-42-00 Telephone/postage
$504.67 58324 Total
Utilities Underground Location Ctr 6100165 Utility locating services $38.54 58325 12/8/2016 101-000-000-542-30-47-00 Utility Services
$38.54 58325 Total
WA Assoc of Sheriffs & Police Chief INV027321 Fall conference, Chief $300.00 58326 12/8/2016 001-000-000-521-20-43-00 Travel & Training
WA Assoc of Sheriffs & Police Chief DUES 2016-00807 Dues, Scherf $75.00 58326 12/8/2016 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$375.00 58326 Total
WA ST Dept of Transportation RE*FB91017004171 PW shop vehicle fuel $273.52 58327 12/8/2016 001-000-000-576-80-32-00 Vehicle Fuel & Lube
$273.52 58327 Total
Washington Awards, Inc.62512 Nameplate, Rossman $24.09 58328 12/8/2016 001-000-000-518-10-31-00 Office And Operating Supplies
$24.09 58328 Total
AT&T Mobility 287258626545X12122016 Connection to Norcom $252.00 58329 12/20/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
$252.00 58329 Total
Autonation Shared Service Center 226892 Vehicle Maint. #19 $299.96 58330 12/20/2016 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
$299.96 58330 Total
BHC Consultants, LLC 8368 Bldg inspection services $2,698.25 58331 12/20/2016 001-000-000-558-60-41-06 Building Inspector Contract
$2,698.25 58331 Total
Brat Wear 20593 Uniform, Eng $427.60 58332 12/20/2016 001-000-000-521-20-22-00 Uniforms
$427.60 58332 Total
Carquest Auto Parts Stores 2417-377322 Snow plow headlights $29.55 58333 12/20/2016 101-000-000-542-30-48-00 Equipment Maintenance
$29.55 58333 Total
Centurylink 4254542095384B - 12/8/16-1/8/17 EMP line $116.00 58334 12/20/2016 001-000-000-525-60-42-00 Communications/Data
Centurylink 4254548183070B - 12/8/16-1/8/17 PW shop phone $107.00 58334 12/20/2016 001-000-000-576-80-42-00 Telephone/postage
$223.00 58334 Total
Clyde Hill, City of 12/8/16 INV 84th irrigation $3,932.61 58335 12/20/2016 001-000-000-576-80-47-00 Utilities
$3,932.61 58335 Total
CNR, Inc 13810 Mitel phones Dec 16 $198.48 58336 12/20/2016 001-000-000-514-20-48-00 Repairs & Maint-Annual Software Maint
$198.48 58336 Total
Crystal And Sierra Springs-Admin 11037150121016 CH drinking water $72.37 58337 12/20/2016 001-000-000-518-10-41-00 Professional Services
$72.37 58337 Total
Crystal And Sierra Springs-Police 5296969121016 PD drinking water $82.26 58338 12/20/2016 001-000-000-521-20-31-00 Office Supplies
$82.26 58338 Total
AGENDA ITEM 8.2
Check Register
December 1 - 31, 2016
Page 4 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Crystal And Sierra Springs-PW 5291929121016 Shop drinking water $43.01 58339 12/20/2016 001-000-000-576-80-31-00 Operating Supplies
$43.01 58339 Total
Daily Journal of Commerce 3320020 Legal notice - DS $187.20 58340 12/20/2016 001-000-000-518-10-44-00 Advertising
$187.20 58340 Total
Dell Marketing LP 10134454610 Replacement camera $7,630.41 58341 12/20/2016 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
$7,630.41 58341 Total
Eastside Public Safety Communicat'n 8764 Radio fees $530.25 58342 12/20/2016 001-000-000-521-20-51-20 Dispatch-EPSCA
$530.25 58342 Total
Emerald Paving Inc 14451 TIB, NE 32nd St overlay $52,350.77 58343 12/20/2016 307-000-000-595-30-63-01 Road Construction
$52,350.77 58343 Total
ENA Couriers Inc 429971 Courier $31.16 58344 12/20/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
$31.16 58344 Total
Gall's Inc.6562206 Uniform belt $50.74 58345 12/20/2016 001-000-000-521-20-22-00 Uniforms
$50.74 58345 Total
Goodsell Power Equipment,Inc 703553 Chainsaw repair $300.52 58346 12/20/2016 001-000-000-576-80-48-00 Repair & Maint Equipment
$300.52 58346 Total
Gray & Osborne, Inc.1-PROJ16598 Eng review services $553.84 58347 12/20/2016 001-000-000-558-60-41-07 Engineering Consultant
$553.84 58347 Total
Horizon 3M215945 Holiday lights $64.06 58348 12/20/2016 001-000-000-576-80-31-00 Operating Supplies
Horizon 3M215434 Holiday lights $284.35 58348 12/20/2016 001-000-000-576-80-31-00 Operating Supplies
$348.41 58348 Total
Int'l Assoc For Property & Evidence M17-33502 Dues, Meyers $50.00 58349 12/20/2016 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$50.00 58349 Total
KC Dept of Transportation ETP15 Eastside trans. dues $40.00 58350 12/20/2016 001-000-000-511-60-41-00 Professional Services
$40.00 58350 Total
KC Office of Finance 11005229 Nov 2016 I-net $241.00 58351 12/20/2016 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
KC Office of Finance 11005229 Nov 2016 I-net $241.00 58351 12/20/2016 001-000-000-521-20-42-00 Communications (phone,Pagers)
$482.00 58351 Total
Kirkland, City of---IT Dept.MEDINA12312016 Q3 2016 IT services $14,567.14 58352 12/20/2016 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
Kirkland, City of---IT Dept.MEDINA12312016 Q3 2016 IT services $14,567.15 58352 12/20/2016 001-000-000-521-20-41-05 IT Services
$29,134.29 58352 Total
Lexipol Llc 18818 2017 Lexipol manual $2,500.00 58353 12/20/2016 001-000-000-521-20-49-41 Lexipol Manuals
$2,500.00 58353 Total
LexisNexis Risk Management - Account 1011660 1011660-20161130 Investigative tool $54.75 58354 12/20/2016 001-000-000-521-20-41-00 Professional Services
$54.75 58354 Total
Macfarlane Estep Inc, DBA Jurassic Parliament 4073 Paliamentary training $1,422.14 58355 12/20/2016 001-000-000-511-60-43-00 Travel & Training
$1,422.14 58355 Total
Materials Testing & Consulting, Inc.19966 NE 32nd St overlay inspection $1,769.38 58356 12/20/2016 307-000-000-595-30-63-01 Road Construction
Materials Testing & Consulting, Inc.19967 PO sidewalk proj. inspection $418.25 58356 12/20/2016 307-000-000-595-30-63-10 Sidewalk-82nd Ave/NE 8th ST, PO Improvements
$2,187.63 58356 Total
McAfee 950775169 Dec 2016 email prot.$251.85 58357 12/20/2016 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
$251.85 58357 Total
Message Watcher, LLC 33539 Nov 2016 email serveil.$279.80 58358 12/20/2016 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
$279.80 58358 Total
Michael & JJ , LLC 11/1-12/1/16 STMT Drycleaning $72.81 58359 12/20/2016 001-000-000-521-20-22-00 Uniforms
$72.81 58359 Total
Navia Benefit Solutions 10065630 Flex plan admin, Nov-16 $51.10 58360 12/20/2016 001-000-000-514-20-49-10 Miscellaneous
$51.10 58360 Total
Otak, Inc.121600161-202 CMP review services $5,885.25 58361 12/20/2016 001-000-000-558-60-41-07 Engineering Consultant
Otak, Inc.121600107-130 Tree code admin $3,055.00 58361 12/20/2016 001-000-000-558-60-41-50 Landscape Consultant
Otak, Inc.121600080 Tree mngt plan $651.50 58361 12/20/2016 103-000-000-589-00-49-10 Miscellaneous-Tree Replacement
$9,591.75 58361 Total
Pacific Topsoils, Inc.713122 Dump clean green $105.00 58362 12/20/2016 001-000-000-576-80-41-04 Professional Services-Misc
Pacific Topsoils, Inc.713123 Sand for street sanders $104.46 58362 12/20/2016 101-000-000-542-66-41-00 Snow & Ice Removal
Pacific Topsoils, Inc.713993 Sand for street sanders $104.46 58362 12/20/2016 101-000-000-542-66-41-00 Snow & Ice Removal
$313.92 58362 Total
AGENDA ITEM 8.2
Check Register
December 1 - 31, 2016
Page 5 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Porter Foster Rorick, LLP 105715 City Attny-General & retainer $15,263.00 58363 12/20/2016 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105715 City Attny-TMobile $192.00 58363 12/20/2016 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105715 City Attny-HR $624.00 58363 12/20/2016 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105715 City Attny-Finnigan $2,537.00 58363 12/20/2016 001-000-000-515-30-41-10 City Attorney
$18,616.00 58363 Total
Pro-shred 16582 Shredding service $53.00 58364 12/20/2016 001-000-000-518-10-41-00 Professional Services
$53.00 58364 Total
Puget Sound Energy 300000000087 - 11/1-12/1/16 Street light power $2,022.25 58365 12/20/2016 101-000-000-542-63-41-00 Street Light Utilities
$2,022.25 58365 Total
Seattle Times, The 696225 Legal notices - DS $293.78 58366 12/20/2016 001-000-000-518-10-44-00 Advertising
$293.78 58366 Total
Staples Business Advantage 3323046252 CH office supplies, printer toner $640.88 58367 12/20/2016 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3323046259 PD office supplies $87.86 58367 12/20/2016 001-000-000-521-20-31-00 Office Supplies
$728.74 58367 Total
Utilities Underground Location Ctr 6110166 Utility locate services $60.47 58368 12/20/2016 101-000-000-542-30-47-00 Utility Services
$60.47 58368 Total
WA ST Dept of Transportation FB91017005171 PW vehicle fuel $245.90 58369 12/20/2016 001-000-000-576-80-32-00 Vehicle Fuel & Lube
$245.90 58369 Total
WA ST Patrol I17003786 CPLs $36.00 58370 12/20/2016 631-000-000-589-12-52-89 WA ST Patrol-Gun-Fbi ($14.75)
$36.00 58370 Total
Wide Format Company, The 95706 PRR copies $20.44 58371 12/20/2016 001-000-000-518-10-49-40 Photocopies
$20.44 58371 Total
U.S. Postal Service 2017 USPS Box 2017 USPS box #144 $348.00 58372 12/28/2016 001-000-000-518-10-42-00 Postage/Telephone
$348.00 58372 Total
Signal Trailer Sales BTU4978-2016 Trade-in '92 AMC utility ($600.00)58373 12/28/2016 001-000-000-395-10-00-00 Sale Of Equipment/Property
Signal Trailer Sales BTU4978-2016 Bear Track utility trailer $2,189.46 58373 12/28/2016 307-000-000-594-18-62-02 Emergency Generator City Hall/Shop
Signal Trailer Sales EFB712SA3-2016 Eagle tilt-bed $2,425.62 58373 12/28/2016 307-000-000-594-18-62-02 Emergency Generator City Hall/Shop
$4,015.08 58373 Total
Fischer, Craig T 1/1-12/20/16 MILES Bank deposit trips $47.84 EFT Payment 12/21/20 12/20/2016 001-000-000-514-20-43-00 Travel & Training
Grumbach, Robert 12/19/16 TUITION REIMB Tuition reimb $946.50 EFT Payment 12/21/20 12/20/2016 001-000-000-558-60-23-00 Tuition Reimbursement
Newton, Jennifer 12/09/16 MILEAGE Firearms destruction mileage $16.62 EFT Payment 12/21/20 12/20/2016 001-000-000-521-20-43-00 Travel & Training
$1,010.96 EFT Payment 12/21/2016 Total
US Bank EFT, annual loan pymt EFT, annual loan pymt $48,897.96 EFT, annual loan pymt 12/1/2016 001-000-000-591-18-71-00 Principal payment on G.O. Bond
US Bank EFT, annual loan pymt EFT, annual loan pymt $46,849.24 EFT, annual loan pymt 12/1/2016 001-000-000-592-18-83-00 Interest payment on G.O. Bond
$95,747.20 EFT, annual loan pymt Total
US Bank EFT, bank fees EFT, bank fees $176.61 EFT, bank fees 12/31/2016 001-000-000-514-20-49-10 Miscellaneous
$176.61 EFT, bank fees Total
WA ST Dept of Licensing EFT, CPL fees EFT, CPL fees $54.00 EFT, CPL fees 12/31/2016 631-000-000-589-12-52-88 Dept Of Lic-Gun Permit-$18/21
$54.00 EFT, CPL fees Total
US Bank EFT, princ. pymt on loan EFT, princ. pymt on loan $1,100,000.00 EFT, princ. pymt on loa 12/5/2016 001-000-000-591-18-71-00 Principal payment on G.O. Bond
$1,100,000.00 EFT, princ. pymt on loan Total
$1,573,489.25 Grand Total
Payroll Dec 2016 Payroll Payroll 16,194.18$ Total 12/31/2016 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll Dec 2016 Payroll Payroll 29,208.82$ Total 12/31/2016 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll Dec 2016 Payroll Payroll 18,079.12$ Total 12/31/2016 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll Dec 2016 Payroll Payroll 157,325.82$ Total 12/31/2016 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll Dec 2016 Payroll Payroll 398.07$ Total 12/31/2016 001-000-000-525-10-11-00 Salaries, Wages & Benefits
Payroll Dec 2016 Payroll Payroll 33,806.51$ Total 12/31/2016 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll Dec 2016 Payroll Payroll 29,942.52$ Total 12/31/2016 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Payroll Dec 2016 Payroll Payroll 19,822.59$ Total 12/31/2016 101-000-000-542-30-11-00 Salaries, Wages & Benefits
304,777.63$ Payroll Grand Total
AGENDA ITEM 8.2
Medina City Council Meeting AGENDA ITEM 8.3 Tuesday, January 10, 2017
AGENDA BILL
Subject: City Manager Salary and Contract Amendment
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Aimee Kellerman, City Clerk for Mayor Alex Morcos
SUMMARY:
The City Council held their annual executive session to discuss the City Manager’s performance for
2016. The attached performance review includes the following compensation changes and contract
amendment:
• 2% salary increase
• Contribution to deferred compensation of $600 per month
Contract Revision:
A. If employee is terminated by the City for any reason other than as set forth in subsection C,
below, and Employee has held the position for at least three months, Employee shall be entitled to a severance payment of three months one month for each year of employment with
the City of Medina, not to exceed twelve months.
Budget/Fiscal Impact: Varies.
Staff Recommendation: Approve
City Manager Approval:
Proposed Council Motion:
“I move to approve the City Manager’s compensation
package and amend section 3, subsection A of the City Manager’s contract”
City of Medina January 2017
1
CITY MANAGER PERFOMANCE REVIEW
From: Medina City Council
To: Michael Sauerwein – City Manager
Dear Michael,
Your third year as Medina’s City Manager went fine and you still have the full support of
Council and staff. Your overall performance ranks at around 80%, and with some small
improvements, Council is confident you can excel into an exceptional city manager.
Strengths
Customer Service – you are responsive to citizens, you resolve complaints
efficiently, and create a positive experience
Staffing – you were able to complete the city staffing this year and have
surrounded yourself with a good team of direct reports
Managerial Skills – You set appropriate standards and manage staff to standards,
and you create a good team spirit
Fiscal Management – You efficiently and effectively managed the 2017 budget
process
Areas of Improvement
Leadership – Council wants you to efficiently act as a stronger and more
assertive CEO of the city by managing staff and the city and confidently leading
council based on your 30 years’ experience in the public sector
Better follow up – Tasks and details still fall through the cracks. Using an
improved system to keep you on top of issues would help avoid missing on
certain action items. It is understood that Medina requires constant re-
prioritization of goals and objectives
Innovation & problem solving – Identify areas of improvement in the city,
especially budget wise and deliver long term strategy to replenish reserves
Objectives for 2017
Aggressively manage the SR 520 expansion joints noise issue to achieve an
agreeable resolution
Improve and identify possible solutions to help streamline the permitting
process
City of Medina January 2017
2
Implement a regular survey system to receive feedback from residents regarding
city services. Consider a survey to cover the last three years of issued permits.
Brief surveys subsequent to development services interaction with residents
Solid Waste – identify custom options for garbage contract and consider moving
the city contract to a flexible agreement. Report to council whether such change
is desirable and of benefit to residents
Master streets and sidewalks plan including Walkable Medina – Propose to
council a plan of action for 2017 and beyond
Improve community involvement by considering “open door Friday” and/or
monthly availability at a coffee shop for casual communication with residents
Issuance of Council agenda – maintain the schedule of draft and final agenda as
in 2016, as well as the draft minutes issued promptly after council meetings
Sidewalks and trimming bushes – Follow up on the work done in 2016 and
expand to cover as much of the city remaining sidewalks
Quarterly status report on progress in meeting objectives
Compensation
2% salary increase
Contribution to deferred compensation of $600 per month
Contract Revision
A. If Employee is terminated by the City for any reason other than as set forth in
subsection C, below, and Employee has held the position for at least three
months, Employee shall be entitled to a severance payment of three months one
month for each year of employment with the city of Medina, not to exceed
twelve months.
Alex Morcos
Mayor, City of Medina
JANUARY 10, (Tuesday) City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation Bellevue Fire Chief Mark Risen
Consent Agenda 12/12/2016 CC Minutes
Consent Agenda December 2016, Check Register
Consent Agenda City Manager Contract Amendment
Public Hearing None
Other Business City Council Calendar Sauerwein
FEBRUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
RCW 42.30.140 (4) Labor Relations
RCW 42.30.110 (1)(i) Potential Litigation
Presentation SR 520 Bridge Noise Update
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 01/09/2016 CC Minutes
Consent Agenda Year-End and January 2017, Check Register
Consent Agenda
Receipt of PC Recommendation on Sign Code
and Schedule PH
Consent Agenda
Receipt of PC Recommendation on New Noise
Ordinance and Schedule PH
Consent Agenda Development Noise Consultant Contract Grumbach
Public Hearing
Other Business 2017 Planning Commission Work Program Grumbach
Other Business Tree Code Follow-up Study Grumbach
Other Business Solid Waste/Recycling Franchise Discussion Sauerwein
Other Business City Council Calendar Sauerwein
FEBRUARY 27, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
MARCH 13, City Council Special & Regular Meeting, 7:00 pm
Item Type Topic Presenter Council Action
Study Session City Council Guidelines 5:00 - 7:00 PM Karen Reed
Presentation
Presentation
Presentation
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 02/13/2017 CC Minutes
MEDINA CITY COUNCIL
2017 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
Consent Agenda February 2017, Check Register
Consent Agenda
Public Hearing Adopt Sign Code Amendment Grumbach
Public Hearing Adopt New Noise Ordinance Grumbach
Other Business
Other Business
Other Business
Other Business
Other Business
Other Business City Council Calendar Sauerwein
MARCH 27, City Council Study Session, Tentative
Item Type Topic Presenter Council Action
Topic
APRIL 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 03/13/2017 CC Minutes
Consent Agenda March 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Other Business
Other Business
Other Business
Other Business City Council Calendar Sauerwein
APRIL 24, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
APRIL ?, City Council Retreat?, TENTATIVE
Item Type Topic Presenter Council Action
Topic Karen Reed
MAY 8, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
Consent Agenda
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 04/10/2017 CC Minutes
Consent Agenda April 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Other Business
Other Business
Other Business
Other Business City Council Calendar
MAY 22, City Council Study Session, Tentative
Item Type Topic Presenter Council Action
Topic
JUNE 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation
Presentation
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 05/08/2017 CC Minutes
Consent Agenda May 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing Draft CIP Osada
Other Business
Other Business City Council Calendar Sauerwein
JUNE 26, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
JULY 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 06/12/2017 CC Minutes
Consent Agenda June 2017, Check Register
Consent Agenda Adoption of 2018-2023 CIP, TIP Osada
Consent Agenda
Consent Agenda
Other Business
Other Business
Other Business City Council Calendar Sauerwein
JULY 24, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
AUGUST 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
Consent Agenda PC Minutes 6/14 andn 6/28
Consent Agenda
Consent Agenda July 2017, Check Register
Consent Agenda
Other Business
Other Business
Other Business