HomeMy WebLinkAbout03-13-2017 - Agenda Packet MEDINA CITY COUNCIL SPECIAL AND
REGULAR MEETING
Monday, March 13, 2017
5:00 – 7:00 PM – STUDY SESSION
7:00 PM - REGULAR MEETING
AGENDA
Cynthia Adkins, Council Member
Patrick Boyd, Council Member
David Lee, Council Member
John Maffei, Council Member
Alex Morcos, Council Member
Curt Pryde, Council Member
Sheree Wen, Council Member
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, March 13, 2017
5:00 PM
MAYOR
ALEX MORCOS
CITY MANAGER
MICHAEL SAUERWEIN
DEPUTY MAYOR
SHEREE WEN
CITY ATTORNEY
KATHLEEN J. HAGGARD
COUNCIL MEMBERS
CYNTHIA ADKINS
PATRICK BOYD
DAVID LEE
JOHN MAFFEI
CURT PRYDE
CITY CLERK
AIMEE KELLERMAN
AGENDA
SPECIAL MEETING
Council Members Adkins, Boyd, Lee, Maffei, Morcos, Pryde and Wen
STUDY SESSION - CALL TO ORDER / ROLL CALL
City Council Guidelines - 5.00 p.m. to 7.00 p.m.
ADJOURNMENT
Council will adjourn to the regular meeting in the Medina Council Chambers.
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Boyd, Lee, Maffei, Morcos, Pryde, and Wen
1.1 STUDY SESSION - Airport Issues 7.00 p.m. to 7:30 p.m.
2. PLEDGE OF ALLEGIANCE
The Mayor will lead the pledge.
3. APPROVAL OF MEETING AGENDA
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue related to city business, excluding public hearings. To ensure equal opportunity for the public to
comment, a speaker's comments shall be limited to three minutes per person, per
meeting. Those who have service requests or complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the
agenda and be respectful of everyone's time, Council Members will not be able to
engage in dialogue with individual members of the audience.
6. REPORTS AND ANNOUNCEMENTS
6. Commissions, Boards, and Advisory Committee Reports.
7. CITY MANAGER'S REPORT
7.1 Police, Development Services, Finance, Central Services, Public Works
8. CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
8.1 Subject: Approved January 24, 2017 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Development Services Coordinator
8.2 Subject: DRAFT February 13, 2017 Special and Regular City Council Meeting Minutes
Recommendation: Adopt.
Staff Contact: Aimee Kellerman, City Clerk
8.3 Subject: February 2017, Check Register
Recommendation: Approve.
Staff Contact: Julie Ketter, Acting Finance Director
8.4 Subject: ARCH Business Resolution
Recommendation: Approve.
Result of Recommended Action: This will enable the City Council to approve the 2017 ARCH Administrative Budget and Work Plan, adopt Resolution No. 391, funding the two
Imagine Housing projects in the combined amount of $13,465 and authorize the
Administering Agency to execute documents and take all necessary actions on behalf of the City.
Staff Contact: Michael Sauerwein, City Manager
8.5 Subject: Horticultural Elements Contract Extension
Recommendation: Approve.
Result of Recommended Action: Approval will enable the City Manager to negotiate
and enter into a 2 year contract extension with Horticultural Elements for the 84th Ave NE Median Maintenance.
Staff Contact: Ryan Osada, Public Works Director
8.6 Subject: Puget Sound Energy Franchise 2017
Recommendation: Approve.
Result of Recommended Action: This will enable the City Council to review ahead of
taking a decision at the next meeting.
Staff Contact: Michael Sauerwein, City Manager
9. PUBLIC HEARING
9.1 Subject: Noise Code and Adopt Ordinance
Recommendation: Approve.
Result of Recommended Action: This will enable the City Council to approve
Ordinance 945 repealing and re-adopting noise control regulations in Chapter 8.06
Staff Contact: Robert Grumbach, Development Services Director
10. OTHER BUSINESS
10.1 Subject: City Council Agenda Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings and
make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per
person.
12. ADJOURNMENT
ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are
distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are
available for inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays
or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
Monday March 27, 2017 City Council Study Session - Tentative (6:30
PM)
Monday,April 10, 2017 City Council Regular Meeting - (6:30 PM)
Monday,April 24, 2017 City Council Study Session - Tentative (6:30 PM)
Monday,May 8, 2017 City Council Regular Meeting - (6:30 PM)
Monday, May 22, 2017 City Council Study Session - Tentative (6:30
PM)
Monday, May 29, 2017 Memorial Day - City Hall Closed
Monday, June 12, 2017 City Council Regular Meeting - (6:30 PM)
Monday, June 26, 2017 City Council Study Session - Tentative (6:30
PM)
Tuesday, July 4, 2017 Independence Day - City Hall Closed
Monday, July 10, 2017 City Council Regular Meeting - (6:30 PM)
Monday, July 24, 2017 City Council Study Session - Tentative (6:30
PM)
Monday, August 28, 2017 City Council Study Session - Tentative (6:30
PM)
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this
meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Aimee Kellerman, City Clerk for the City of Medina, declare that the foregoing agenda for the Monday, March 13, 2017 Special and Regular Meeting of the Medina City Council was posted
and available for review on Friday, March 10, 2017 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov.
Signed Friday, March 10, 2017 at Medina, Washington.
_______________________
Aimee Kellerman, City Clerk
Use of Social Media by City Councilmembers
Councilmembers’ use of social media sites, such as Facebook, to post on matters of City
business raises concerns in three areas: (1) Open Public Meetings Act (OPMA); (2) Records
retention and disclosure under the Public Records Act (PRA); and (3) Councilmember civility
and working relationships.
The OPMA prohibits the Council from taking “action,” which includes discussion by a
quorum of Councilmembers, outside an open public meeting. Accordingly, discussion of city
business on Facebook—whether through postings/responding to postings or use of private
messaging—could be considered illegal under the OPMA.
The PRA requires public agencies to produce public records upon request.
Councilmembers’ social media communications related to official City business may be public
records subject to retention and disclosure requirements. The City must maintain control over
public records, and be able to access them, in order to discharge its duties under the PRA.
Unlike a discussion at an open public meeting, social media does not allow for an efficient
give-and-take of ideas or a rebuttal of statements by other Councilmembers. One
Councilmember may post a personal view on a matter with which other Councilmembers
disagree. But, the other Councilmembers may not feel like they can respond for fear of violating
the OPMA.
The law does not require a prohibition on use of social media by elected officials; in fact, a
“zero tolerance” policy may infringe on First Amendment rights. However, the Council may
have an interest in adopting a policy to respond to the above-described concerns. The following
are proposed provisions modeled on the social media policies of the cities of Vancouver,
Kirkland, and Seattle. Councilmembers should keep in mind that City staff lack any control over
use of external social media; Councilmembers need to be willing to abide by policies they set for
themselves and not use social media in a manner that could harm the City’s interests.
Proposed Social Media Policy
Medina City Councilmembers are committed to open and progressive communications in their
capacity as elected officials. The purpose of this policy is to provide guidelines for Councilmembers
to communicate with the public on social media platforms in keeping with the laws of the State of
Washington and City policies.
Social media should not be used to conduct official city business other than to informally
communicate with the public. Examples of business that may not be conducted through social
media are policy decisions, official public noticing, and discussing items of legal, governmental, or
fiscal significance that have not previously been released to the public through official channels like
the City’s website or Council meetings. Councilmembers’ social media sites should contain links
directing users back to the City’s official website for in-depth information, forms, documents or
online services.
The content and tenor of all social media communications should model the same professional
behavior displayed during Council meetings and community meetings. When Councilmembers use
social media to comment on a city issue, Councilmembers should add value to the conversation by
staying focused on the issue. They should not post comments that amount to name-calling or
ridiculing of colleagues, staff or residents. Communications posted by Councilmembers should
include the following disclaimers: Views expressed do not represent those of the City Council or
the City of Medina but the views of the individual Councilmember; other Councilmembers may
not be able to respond because state law prohibits discussion of City business outside open public
meetings; comments posted in response to Councilmember communications may be subject to
disclosure under the Public Records Act.
In order to demonstrate openness and a willingness to listen to the entire community,
Councilmember posts on social media sites should be made through a public-facing page or by
marking individual posts as available to the public as a whole. Back and forth communications
amongst Councilmembers on social media platforms should be avoided due the possibility of serial
meetings in violation of the Open Public Meeting Act, Chapter 42.30 RCW. Refraining from
commenting on other Councilmembers’ social media posts will help to avoid any such violations.
Social media content that relates to the conduct of government or the performance of any
governmental or proprietary function is subject to the Washington State Public Records Act,
Chapter 42.56 RCW, and records retention requirements. Councilmembers may be called upon to
produce social media content in response to public records requests.
All social media content with retention value must be maintained for the required retention period
on a City server in an easily accessible format that preserves the integrity of the original record to
the extent possible. Councilmember postings to social media sites must be retained by the posting
Councilmember. Printing electronic records does not satisfy retention requirements. Social media
postings should be captured via screen shots or other formats and emailed to the Councilmember’s
City email account. Members should consult with the City Clerk’s office for assistance with
retention questions.
1
CITY OF MEDINA
CITY COUNCIL GUIDELINES
Adopted April 12, 2004
Updated: December 2009
Updated: December 2011
Updated: March 2017
MEDINA CITY COUNCIL RULES AND GUIDELINES
2
TABLE OF CONTENTS
INTRODUCTION 4
ORGANIZATIONAL CHART 6
Chapter 1 GENERAL OVERVIEW 7
Basic City Documents 7
A. Medina Municipal Code 7
B. Revised Code of Washington 7
C. Annual Budget 7
D. Comprehensive Plan 8
E. Comprehensive Emergency Management Plan 8
Chapter 2 COUNCIL CORE VALUES 8
Chapter 32 MEDINA CITY GOVERNMENT 8
32.01 Council–Manager Form of Government 8
32.02 City Council 9
32.03 Role of Mayor and Deputy Mayor 9
A. Presiding OfficerSelection of Mayor 9
B. Ceremonial RepresentativeRole of Mayor
10C. Selection of Deputy Mayor
D. Role of Deputy Mayor
32.04 Advisory BodiesBoards, Commissions, and Ad Hoc Committees 10
A. Appointments Made by the Mayor and Confirmed by CouncilRole
of Boards, Commissions, and Committees 10
B. Appointments, qQualifications and Terms of Service 10
C. Appointment Process 11
D. Council Members’ Role and Relationship with Advisory Bodies 12
3.05 Council Committees
Chapter 43 TRAVEL POLICY 13
43.01 Travel Involving an Overnight Stay 13
43.02 Reimbursement of Travel Expenses 13
Chapter 54 CONFLICTS OF INTERESTCODE OF ETHICS 15
Chapter 65 INTERACTION WITH CITY STAFF/OFFICIALS 16
3
5.01 Overview 16
5.02 City Manager 16
5.03 City Staff 16
5.04 City Attorney 17
Chapter 76 CITY COUNCIL MEETINGS - GENERAL 17
6.01 Meeting Schedule 17
6.02 Special Meetings 17
6.03 Study Sessions 17
6.04 Executive Session 18
6.05 Agenda 18
6.06 Meeting Rules for Council Members 18
6.07 Meeting Rules for Members of the Public 19
A. Written Communications 19
B. Oral Communications 19
6.08 Council Rules for Interacting with Staff 19
Chapter 87 COUNCIL MEETINGS - PROCEDURE 20
7.01 Parliamentary Procedure 20
7.02 Meeting Decorum and Order 20
7.03 Order of Discussion 20
7.04 Discussion Limit 21
7.05 Basic Steps for Conducting Business 21
7.06 Voting 21
Chapter 98 COMMUNICATIONS AND RECORDS 21
8.01 Generally 21
8.02 Written Communications 21
8.03 Informal Messages 21
8.04 Electronic Communications
22
Chapter 10 REPRESENTATIONS BEFORE GOVERNMENT AGENCIES,
COMMUNITY, AND MEDIA 21
Chapter 11 CONSEQUENCES OF VIOLATING GUIDELINES 21
4
INTRODUCTION
These City Council Guidelines are intended to centralize information on common issues
related to local government, and your role as a member of the Medina City Council.
They are prepared from review of statutes, ordinances, court cases, parliamentary
procedure guides, and other sources, but are not intended to a be substitute for those
sources. All Council members are expected to follow these Guidelines and be bound by
them unless excused by a vote of at least five members of the City Council.
__________
There are many other resources available to Council members in addition to the
information set forth in these Guidelines. Two principal sources of information are:
A. Municipal Research & Services Center of Washington and Association of
Washington Cities
The Municipal Research and Services Center (MRSC) is a private, non-profit
organization based in Seattle, Washington. MRSC’s mission is to promote excellence in
Washington local government through professional consultation, research and
information services. All of the information and research services described below are
available free of charge to elected officials and staff of Washington city and county
governments. MRSC serves Washington local governments by providing: (1) Dependable
advice from a multidisciplinary team of professional consultants; (2) A comprehensive
Web site; (3) Access to thousands of sample documents; (4) Timely and informative print
and electronic publications; and (5) Access to the largest local government library
collection in the Northwest.
MRSC produces a number of useful guides and handbooks for Council members,
including the following:
• Mayor & Councilmember’s Handbook. Report No. 448 Revised, December
2009October 2015. A brief overview of the structure of municipal government in
Washington State and the role of the Councilmember in that structure. The
primary focus is on the Council meeting.
• Local Government Policy-Making Process. Report No. 45, February 1999. The
purposes of this publication are to describe the local government policy-making
process, outline effective roles for local officials, and to provide practical tips to
make the local policy-making process for satisfying and productive.
• Knowing the Territory - Basic Legal Guidelines for Washington City,
County, and Special District Officials. Report No. 47 Revised, November
2009August 2015. Describes the nature, powers and duties of municipal officials
5
for “keeping out of trouble,” discusses limitations, regulations, and admonitions
regarding the exercise of governmental powers, including conflicts of interest law,
the open public meetings act, appearance of fairness doctrine and similar laws. It
also points out immunities and protections.
B. The Association of Washington Cities
The Association of Washington Cities (AWC), founded in 1933, is a private, non-profit,
non-partisan corporation that represents Washington’s cities and towns before the state
legislature, the state executive branch and with regulatory agencies. Membership is
voluntary. However, AWC consistently maintains 100% participation from Washington’s
281 cities and towns. A 24-member Board of Directors oversees the association’s
activities.
What does AWC do? AWC’s staff focuses its work in five service areas:
Legislative representation
Educational training
Publications and resources
Technical assistance in personnel and labor relations, energy, transportation,
budgeting, planning, risk management and employee wellness
Member programs, such as municipal liability and property insurance, employee drug
and alcohol testing, and employee benefits
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Chapter 1
GENERAL OVERVIEW
As a City Council member, you not only establish important and often critical policies for
the community, you are also a board member of a public corporation having an annual
budget of several million dollars. The scope of services and issues addressed by the city
organization go well beyond those frequently reported in the newspaper or discussed at
City Council meetings.
Basic City Documents
This manual provides a summary of important aspects of City Council activities.
However, it cannot incorporate all material and information necessary for undertaking the
business of the City Council. Many other laws, plans, and documents exist which bind the
City Council to certain courses of action and practices. The following is a summary of
some of the most notable documents, which that establish City Council direction.
A. Medina Municipal Code
The municipal code contains local laws and regulations adopted by ordinances. Title 2 of
the code addresses the role of the City Council, describes the organization of City Council
meetings and responsibilities and appointment of certain city staff positions and advisory
boards and commissions. In addition to these administrative matters, the municipal code
contains a variety of laws including, but not limited to, zoning standards, health and safety
issues, traffic regulations, building standards, and revenue and finance issues.
B. Revised Code of Washington
The Revised Code of Washington (RCW) is the compilation of all permanent state laws
now in force. It is a collection of laws enacted by the Legislature, and signed by the
Governor, or enacted via the initiative process. The state laws contain many
requirements for the operation of city government and administration of meetings of City
Councils throughout the state.
Medina is an “optional code city,” which means it operates under the general laws of the
state. As an optional code city of the State of Washington, Medina is vested with all the
broadest possible the powers of incorporated cities as set forth in the Revised Code of
Washington (RCW), Constitution of the State of Washington, and Medina Municipal
Code.
C. Annual Budget
The annual budget is the primary tool and road map for accomplishing the goals of the
City. The budget document is the result of one of the most important processes the City
undertakes. By adopting the annual budget, the City Council makes policy decisions, sets
priorities, allocates resources, and provides the framework for government operations.
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D. Comprehensive Plan
The Washington Legislature enacted the Growth Management Act (GMA) in 1990. The
GMA was enacted in response to rapid population growth and concerns with suburban
sprawl, environmental protection, quality of life, and related issues. The GMA is codified
primarily in Chapter 36.70A RCW.
The GMA provides a framework for regional coordination. Counties and cities planning
under the GMA are required to formally adopt planning policies to guide their respective
planning activities. This is carried out via the adoption of documents known as
“comprehensive plans.”
The City’s comprehensive plan is the starting point for any planning process and the
centerpiece of local planning. Development regulations (zoning, subdivision, and other
controls) must be consistent with comprehensive plan.
The City’s comprehensive plan is reviewed on an ongoing basis. Apart from certain
narrow exceptions provided by state law, the City’s plan may only be revised amended
once per year, and all proposed amendments must be considered together.
E. Comprehensive Emergency Management Plan
The City maintains a Comprehensive Emergency Management Plan that outlines actions
to be taken during times of extreme emergency. The Mayor is called upon to declare the
emergency, and then the Police Chief directs all disaster response activities. The City
Council may be called upon during an emergency to establish policies related to a specific
incident. Council members should become familiar with the Plan.
Chapter 2
COUNCIL CORE VALUES
The Medina City Council hereby establishes the following core values for its Members:
• The Council shall listen to the community with a goal of achieving the
community’s interests and objectives.
• Council members hold public trust and are fiduciaries of public funds; the Council
shall strive for sustainable policies that support City finances and the local
economy.
• Council members shall use their best efforts to collaborate with each other,
seeking consensus wherever possible.
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• Council members shall exhibit respect for the professionalism of the City Manager
and staff.
• Council members shall comply with open government laws, including the Public
Records Act and Open Public Meetings Act, to promote transparency and
maintain trust in government.
• Council meetings shall be as focused and expeditious as possible. Council
members shall come to meetings prepared, and the Council shall strive to make
decisions efficiently and with an eye for finality.
• Council members shall not disclose attorney-client privileged information, or
confidential information learned in executive session, without the consent of a
Council majority.
• Council members are community leaders; they shall set a good example by
following City codes and policies.
Chapter 32
MEDINA CITY GOVERNMENT
32.01 Council-Manager Form of Government
The City operates under the Council-manager form of government. This approach
consists of an elected City Council which is responsible for policy making, and a
professional City Manager, appointed by the Council, who is responsible for
administration. The City Manager provides policy advice, directs the daily operations of
city government, handles personnel functions (including the power to appoint and
remove employees) and is responsible for preparation of a budget. Under the Council-
manager enabling law, the City Council is prohibited from interfering with the manager’s
administration. The City Manager, however, is directly accountable to, and can be
removed by, the Council at any time.
State law recognizes the separation of powers between the legislative and administrative
branches of government. Under state law, members of the City Council may not become
directly involved in the administrative affairs of the City. RCW 35A.13.120 specifically
prohibits interference by Council members in the City’s administrative service, including
the hiring, firing, and work of city staff, with the exception of the City Manager.
32.02 City Council
The City Council is the policy making and law making body of the City. State law and
local ordinances grant the powers and responsibilities of the Council. It is important to
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note that the Council acts as a body. No member has any extraordinary powers beyond
those of other members. While the Mayor has some additional ceremonial responsibilities
such as chairing meetings, when it comes to establishing policies, voting, and other
matters, all members are equal. It is also important to note that policy is established by at
least a majority vote of the Council.
Although individual members may disagree with decisions of the majority, a decision of
the majority does bind the Council to a course of action. Council members should respect
adopted Council policy. In turn, it is staff’s responsibility to ensure the policy of the
Council is carried out.
The City Council is responsible for appointing one position within the city organization—
the City Manager. The City Manager serves at the pleasure of the Council. The City
Manager is responsible for all personnel within the city organization, including the city
attorney, city engineer, and, hearing examiner., municipal court judge, municipal
prosecutor, and public defender. The City Manager’s appointment of the municipal court
judge is subject to confirmation by the City Council.
Except for the purpose of inquiry, the Council and its members must deal with the
administrative personnel solely through the City Manager or the manager’s designee.
Neither the Council nor any member of the Council may give orders to any subordinate of
the City Manager.
32.03 Role of Mayor and Deputy Mayor
The Mayor in Council-Manager cities is selected by the City Council from among its
members.
A. Selection of Mayor
Biennially at the first meeting of the new council, the Council members shall
select a Mayor using the following procedure. The City Clerk shall preside over the
election.
1. Any Council member may nominate him or herself or a fellow member. No
second is required. Council members may decline their nominations if desired.
When all nominations have been received, the nomination period shall be closed.
2. Nominees and nominators may make a brief statement in support of their
nominations before the City Clerk closes the nomination period.
3. If more than one nomination is received, the Clerk shall ask the Councilmembers
one by one to express their votes. A nominee must receive a majority vote to be
selected as Mayor.
4. If a roll call vote fails to garner a majority of votes for a single nominee, motions
may be made, and seconded, to: (1) continue the vote to the next meeting, with
the incumbent Mayor remaining until then; or (2) remove the nominee with the
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lowest number of votes and call for a re-vote; or (3) re-open the floor for
additional nominations; or (4) continue voting until a single nominee receives a
majority vote. In lieu of motions, the Council may reach a consensus on how to
proceed.
A.B. Presiding OfficerRole of Mayor
The Mayor serves as the presiding officer and acts as chair at all meetings of the City
Council. The Mayor may participate in all deliberations of the Council in the same
manner as any other members and is expected to vote in all proceedings, unless a conflict
of interest exists. The Mayor has no veto power. The Mayor may not move an action, but
may second a motion.
B. Ceremonial Representative
Responsibility to act as the City Council’s ceremonial representative at public events and
functions has been assigned to the Mayor. The Mayor is vested with the authority to
initiate and execute proclamations. In the Mayor’s absence, the Deputy Mayor assumes
this responsibility. Should both the Mayor and Deputy Mayor be absent, the Mayor will
appoint another council member to assume this responsibility.
The Mayor shall serve as a member of all Council standing committees and as the main
liaison between the Council and City Manager.
C. Selection of Deputy Mayor
Biennially at the first meeting of a new council the Council members may
designate a deputy mayor, using the same procedure as for selecting the Mayor,
for such period as the council may specify.1
D. Role of Deputy Mayor
The Deputy Mayor shall fulfill the Mayor’s duties in the absence of the Mayor. In
the absence of both the Mayor and Deputy Mayor, the Council will appoint
another Councilmember to fulfill the duties.
32.04 Advisory BodiesBoards, Commissions, and ad hoc committees
A. Role of Boards and CommissionsAppointments Made by the Mayor and
Confirmed by Council
The City Council is empowered to create advisory boards and commissions pursuant to
the provisions of Title 35A RCW, or such advisory boards or commissions not specifically
1 RCW 35A. 13.035 (“Biennially at the first meeting of a new council, or periodically, the members thereof,
by majority vote, may designate one of their number as mayor pro tempore or deputy mayor for such period
as the council may specify, to serve in the absence or temporary disability of the mayor; or, in lieu thereof,
the council may, as the need may arise, appoint any qualified person to serve as mayor pro tempore in the
absence or temporary disability of the mayor.”)
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enumerated, as the Council deems necessary or advisable. In the exercise of this power, it
is the desire of the City Council to establish a consistent policy in its decision-making role
to fairly and equitably evaluate those citizens of the community who demonstrate a desire
to serve on such boards or commissions.
Boards, commissions and citizen committees provide a great deal of assistance to the
Medina City Council when formulating public policy and transforming policy decisions
into action. The City currently has a standing Park Board, Planning Commission, and
Emergency Preparedness Committee. has several standing boards and commissions. In
addition, special purpose committees and task forces are often may be appointed by the
mayor and City Council to address issues of interest or to conduct background work on
technical or politically sensitive issues. Special or ad hocpurpose committees and task
forces will be dissolved upon completion of the intended task.
On an annual basis, the Council shall develop a work plan for its standing boards and
commissions.
Standing boards and commissions shall conduct regular meetings that are open to the
public in accordance with the Open Public Meetings Act (“OPMA”), Chap. 42.30 RCW.
Upon formation of any special purpose committees or task forces, the Council shall
determine, based upon the committee’s structure and function and with advice from legal
counsel, whether such committee shall be subject to the OPMA.
The City Council is specifically empowered to create all advisory boards and commissions
pursuant to the provisions of Chapter 35A (Optional Municipal Code), or such advisory
boards or commissions not specifically enumerated, as the Council deems necessary or
advisable. In the exercise of this power, it is the desire of the City Council to establish a
consistent policy in its decision-making role to fairly and equitably evaluate those citizens
of the community who demonstrate a desire to serve on such boards or commissions.
B. Appointments, Qualifications, and Terms of Service
Persons wishing to be considered for appointment or reappointment to the Park Board,
Planning Commission, or Emergency Preparedness Committee will shall submit to the
city clerk’s office an application on a form provided by that office. It is the policy of the
City Council for each applicant to be evaluated on an objective basis, utilizing the
following criteria:
1. Residency - Residency requirements for advisory boards and commissions
are noted in applicable sections of the Medina Municipal Code, and
summarized on the Membership and Qualification Matrix appended
heretoMembers shall be residents of the City of Medina.
2. Sectional Composition - Normally, cConsideration should be given toward
maintaining an equitable balance of community representation on all
boards and commissions. Multiple members from the same family or
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household will not be appointed to a single board or commission, in order
to avoid the reality or appearance of improper influence or favor.
3. Occupation - A broad mix of occupational backgrounds on all boards and
commissions will be attempted as appointments are considered.
4. Knowledge of Municipal and Planning Process - When ranking equally
qualified applicants, consideration shall be given to background experience
and knowledge of the municipal process as appropriate to the position, in
reaching a decision.
5. Contributive Potential – Consideration will be given to the potential
contribution that each applicant may make if appointed to a board or
commission. Criteria to guide this evaluation may include:
a. Ability to communicate effectively
b. Desire to perform public service
c. Ability to express ideas, concepts, or philosophies
d. Desire to participate in decision-making process
6. Leadership Potential - Since each appointee may be called upon to serve as
a chair, consideration will be given to the applicant’s leadership abilities,
such as:
a. Past or present leadership experience (current employment, special
interests, etc.)
b. Past or present participation in community services
c. Expressed interest in a leadership role
No person shall be appointed to serve as a member of more than one board or commission
at the same time; however, persons serving on a board or commission who have requested
appointment to another board or commission position may be appointed to such position
if they, concurrent with the appointment, resign from the board or commission position
they are holding at the time of the new appointment.
C. Appointment Process
1. Council Personnel Committee. The mayor, together with two other
Council members designated by the mayor, shall constitute a personnel
committee to perform the interviews and recommendations for
appointments to the planning commission and park board. The personnel
committee shall interview the applicants, although the committee reserves
the right to make recommendations after reviewing applications and
without conducting interviews. Subsequent to the personnel committee’s
review, the personnel committee shall make a recommendation of
appointment to the Council.
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2. After the personnel committee has forwarded it’s recommendation for
appointment to the Council, the City Council will be given copies of all
applications. The City Council will be given at least ten days to review the
applicants’ and the committee’s recommendation prior to the meeting at
which the Council will be asked to confirm the appointment.
3. Decision and Announcement. Each applicant will be notified by mail of the
decision after Council confirmation has been made. The city clerk will also
notify the chair of the affected board or commission of its decision.
D. Council Members’ Role and Relationship with Advisory Bodies
Council members, in their capacity as private citizens, should refrain from
providing testimony in legislative or administrative matters pending before any advisory
board that will receive, or could potentially receive, future review or other action before
the Council. Where a Council member elects to provide such testimony, the following
rules shall apply:
1. The Council member shall declare at the outset and upon the record that the
Council member is present in his or her private capacity as an interested citizen, and not
on behalf or at the request of the City Council.
2. The Council member shall refrain from stating or implying that the Council
member’s position or opinion is that of the City Council.
3. The Council member shall refrain from directing city staff or the advisory
body to take any action on behalf of the Council member.
4. The Council member shall observe any rules of procedure or protocol that
apply to any other private citizen testifying before the advisory board.
3.05 Council Committees
Council committees are policy review and discussion arms of the Council, made up of no
more than three Council members, that discuss issues and develop recommendations for
consideration by the full Council.
Membership on each council committee shall include the Mayor. The Mayor shall make
appointments to each committee after asking each Council member’s preference and
taking those preferences into account.
Committees may be formed on topics including personnel, finance, and
facilities/community development. Committees are intended to be flexible, and may be
dissolved and reconstituted by the full Council depending on the needs of the City.
Committee topics and structures should be determined in January of each biennium, but
may be addressed more frequently if needed.
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The City Manager or Council by majority vote or consensus may send items to
committees for review on an as-needed basis. Committees shall meet as often as necessary
to carry out their purpose. Committee meetings shall be open to the public, pursuant to
the Open Public Meetings Act (OPMA).
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Chapter 43
TRAVEL POLICY
Members of the City Council, City boards and commissions are subject to the following
travel policy:
43.01 Travel Involving an Overnight Stay
All reasonable transportation expenses for approved travel (as defined in the following
paragraphs) will be reimbursed. Any travel involving an overnight stay should must have
the prior approval of the City Manager.
Elected and appointed officials should endeavor to attend training and conferences in the
state whenever possible, if such training or conference is of comparable value to that
offered out of state.
Anyone traveling on city business on a trip that involves an overnight stay shall submit a
travel authorization form to the finance department prior to departure. The travel
authorization form will shall include a complete estimate of the costs of the trip, including
conference registration, transportation, lodging, meals, vehicle rentals, and incidentals.
The travel authorization form will shall also include the purpose of the trip, the dates of
travel, and other pertinent details.
The completed travel authorization form, including the appropriate authorizing
signatures, must be submitted to the finance department before departure. The City
Manager will authorize travel expenses within the legislative budget approved by the
Council. The City Manager will authorize:
a. Overnight travel by elected or appointed officials
b. Use of a rental vehicle by elected or appointed officials
c. Out-of-state travel by elected or appointed officials
d. Any interpretations to the policies stated herein
43.02 Reimbursement of Travel Expenses
A fully itemized claim for expense reimbursement, along with any unexpended portion of
the advance, must be submitted to the finance department within 15 calendar days of the
close of the authorized travel period for which expenses have been advanced. Any
amounts not accounted for within the 15-day period shall bear interest at the rate of 10
percent per annum from the date of default until paid (RCW 42.24.150).
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1. Transportation Costs - Reimbursement costs for transportation will be at the
cost of the most reasonable means of transport. For example, airline costs will
be reimbursed at a coach rate. If an elected or appointed official chooses to fly
first class, the City will reimburse only at the coach rate and the official must
pay for the difference. Efforts should be made to book air travel at least two
weeks or more in advance to take advantage of lower rates. Frequent flyer
miles earned accrue to the individual and not the City, but should not be the
criteria for selecting a flight if lower-cost alternatives are available.
2. Hotel/Motel Accommodations – Actual and necessary hotel/motel
accommodations will be reimbursed or paid in advance, limited to the
maximum single-room rate of the specific hotel or motel. A vendor’s receipt is
required for all accommodations. In the event the receipt includes non-
reimbursable expenses, the claimant official shall be responsible for such
expenses. Government or discount rates should be obtained wherever
possible.
3. Individual Meals - Same Day Travel - Reasonable costs of necessary meals
while conducting city business are reimbursable, to the following maximum
amounts*, including tip:
Breakfast - $ 10.00 Lunch - $20.00 Dinner - $30.00
*These amounts are reviewed annually by the finance director and may be adjusted
from time to time by resolution of the City Council. For travel to high-expense areas,
i.e., Washington, DC, meals may be reimbursed at a higher rate than the amounts
listed above, subject to prior approval of the City Manager.
• Receipts must accompany all reimbursement claims.
• The cost of meals for official functions (political or professional
organizations - usually include speaker and/or room rental) will be paid at
full actual cost, even if the cost exceeds the rates above.
• Tips are allowable up to 15% and should be considered as a part of the
maximum allowable amount.
• Reimbursement will not be paid for alcoholic beverages.
• Reimbursement will not be paid for expenses for spouses, guests, non-
employees, or other persons not authorized to receive reimbursement
under this policy or state regulations.
• Reimbursement may be claimed by one person for several employees or
officials eating together, as long as all the names are listed on the
reimbursement claim.
4. Per Diem for Out-of-Town, Overnight Meals. When traveling out of town
overnight, officials will receive a per diem allowance for meals rather than
submitting a request for individual meal reimbursements. The daily per diem
rates for meals shall be sixty dollars, tip included. If meals are provided as part
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of the registration fee, no per diem will be paid for those meals. Officials can
claim the daily per diem rates only for those meals they pay for directly.
5. Incidental Expenses - Reasonable costs for parking, taxis, buses, rental cars (if
necessary), etc., will be paid if itemized on the claim form and accompanied by
a receipt. Use of rental cars must have prior approval via the travel
authorization form. The cost of long distance telephone calls to the City for
city business will be reimbursed, and one telephone call home per day of
reasonable length (i.e., 15 minutes) will be reimbursed.
6. Personal Vehicles - Mileage for the pre-approved use of personal vehicles will
be reimbursed at the IRS allowable mileage rate. City officials using their
personal vehicle from home to a destination different from their usual work
site are reimbursed for miles driven in excess of their usual commute to and
from work. The IRS rate will be published by the finance director by memo at
the beginning of each calendar year. All officials using their personal vehicles
for city business must file proof of liability insurance with the finance director.
7. Reporting of Actual Expenses - All actual eligible expenses should be reported
on an expense reimbursement request form to be filled out by the official
within 15 calendar days after completion of travel. Receipts must be attached
for all expenses claimed. Expense reimbursement requests should be signed by
the same party originally approving the travel and filed with the finance
department for processing.
Chapter 54
CONFLICTS OF INTERESTCODE OF ETHICS
The conflict of interest law is one of the most complicated laws on the books. Washington
State Code of Ethics for Municipal Officers, Chap. 42.23 RCW, It is intended to ensure
citizens that the judgment of public officers and employees is not compromised or
affected by inappropriate conflicts of interest, and that confidential matters are
appropriately safeguarded. Violation is a criminal offense. To keep standards of conduct
uniform throughout the State, no local government may regulate conflict of interest more
strictly than the Revised Code of Washington. In basic interpretation, the law The Code
of Ethics has provisions that prohibit: requires all Council members to:
• Using one’s official position to obtain a special privileges or exemptions.
• Receiving compensation or gifts for the officer’s services.
• Accepting employment or engaging in activities that could require or induce
an officer to disclose confidential information.
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• Disclosing confidential information or using such information for the officer’s
personal benefit.
• Being beneficially interested in a contract with the City.
• Disclose financial interests each year.
• Refrain from contracting for business with the local government.
• Abstain from voting on items of personal interest that apply solely to the
Council member or that prevent impartial voting.
• Not engage in unethical conduct, such as accepting anything of value or
disclosing confidential information.
The consequences of violating the Ethics Code may include: (1) a determination that an
action taken by the Council is void, (2) financial penalties; (3) consequences assessed by
the Council including censure; and (4) forfeiture of office through recall.
The application of the Ethics Code must be addressed on a case-by-case basis. The
Ethics Code is not generally intended to preclude Council members from voting on
legislation with City-wide impact, such as land use, police power, and taxation
ordinances. In addition, a Council member might be found only to have a “remote
interest” in a contract, such that the Council may still approve a contract if the interested
Council member abstains from the vote. To understand the effect of the Ethics Code and
its applicability to any particular situation, Council members should contact the City
Manager and City Attorney as questions arise.
To understand its effect on a Council member’s actions, it is suggested that members
discuss the law and potential conflicts with a private attorney or, the city attorney.
Chapter 65
INTERACTION WITH CITY STAFF/OFFICIALS
65.01 Overview
City Council policy is implemented through dedicated and professional staff. Therefore,
it is critical that the relationship between Council and staff be well understood by all
parties so policies and programs may be implemented successfully. To support effective
relationships, it is important that roles are clearly recognized.
65.02 City Manager
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A. The employment relationship between the City Council and City Manager
honors the fact that the City Manager is the chief executive of the City. All
dealings with the City Manager, whether in public or private, should respect
the authority of the City Manager in administrative matters. Disagreements
should be expressed in policy terms, rather than in terms that question
satisfaction with or support of the City Manager.
B. The City Council will evaluate the City Manager on an annual basis to ensure
that both the City Council and City Manager are in agreement about
performance and goals based upon mutual trust and common objectives. The
City Manager’s performance shall be evaluated, at a minimum, in the
following areas: leadership, teamwork, job knowledge, attitude, accountability,
communication, problem-solving skills, quality of service, safety/risk-taking,
implementation and administration of adopted Council policy.
65.03 City Staff
City Council member contact with city staff members, inclusive of the City Manager, will
be during regular business hours, except in the case of an emergency. The City Council is
to work through the City Manager when dealing with administrative services of the City.
In no manner, either directly or indirectly, shall a Council member attempt to influence
personnel matters that are under the direction of the City Manager.
65.04 City Attorney
Pursuant to recommendation of the City Manager, the City Council shall make provision
for obtaining legal counsel for the City, either by appointment of a city attorney on a full-
time or part-time basis, or by any reasonable contractual arrangement for such
professional services. At present, the city attorney is a contract employee appointed by
the City Manager; such contract is confirmed by the City Council. The city attorney is
the legal advisor for the Council, its committees, commissions and boards, the City
Manager, and all city officers and employees with respect to any legal question involving
an official duty or any legal matter pertaining to the affairs of the City.
It is important to note that the city attorney does not represent individual members of
Council, but rather the City as a corporate entity.
Chapter 76
CITY COUNCIL MEETINGS - GENERAL
The City Council’s collective policy and law-making powers are put into action at the
Council meetings. It is here that the Council conducts its business. The opportunity for
citizens to be heard, the availability of local officials to the citizenry, and the openness of
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Council meetings all lend themselves to the essential democratic nature of local
government.
76.01 Meeting Schedule
Regular meetings are held the second Monday of each month at 6:30 p.m., in the City
Hall Council chambers, 501 Evergreen Point Road, Medina, as provided in MMC 2.04.
Should these days happen to be designated as a legal holiday; the council meeting will be
held the next business day or on an alternative day selected by the Council.
76.02 Special Meetings
Special meetings may be called by the Mayor or by a majority of the members of the
Council by delivering written notice personally, by mail, by fax, or by electronic mail to
each member of the governing body; and to each local newspaper of general circulation
and to each local radio or television station which has on file with the Council a written
request to be notified of such special meeting or of all special meetings.
76.03 Study Sessions
The City Council may meet informally in a study session. The study session is the forum
used by Council to review forthcoming programs of the City, to receive progress reports
on current issues, or to receive similar information from the City Manager and others. All
discussions and conclusions held during a workshop are of an informal nature. Generally,
final action is not taken while in a study session unless delayed action may result in
adverse consequences.
76.04 Executive Session
At the call of the presiding officer, or with a majority vote, the City Council may recess to
convene in executive session to privately discuss and consider matters of confidential
concern to the well being of the City. The purposes for which an executive session may be
held are identified in RCW 42.30.110, summarized as follows:
• Discussion with legal counsel of pending or potential litigation or agency
enforcement action
• Personnel matters
• Property acquisition/disposition, when public knowledge of the discussion
could harm the City’s bargaining position
• Matters affecting national security
• Performance review of publicly bid contracts, when public knowledge of the
discussion could lead to a likelihood of increased price
• Complaints or charges brought against a public officer or employee
• Qualification/performance review of job applicants and employees
• Evaluation ofe qualifications of candidates for appointment to an elective
office
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The City Council may also hold an executive session to receive confidential advice from
the city attorney under the attorney-client privilege.
Before convening in executive session, the presiding officer shall publicly announce the
purpose for excluding the public from the meeting placethe executive session, and the
time when the executive session will be concluded. The presiding officer should also
indicate whether Council action is likely to be taken after the executive session. An
executive session may be extended to a stated later time by announcement of the
presiding officer.
76.05 Agenda
The City Manager shall have primary responsibility for placing items on the agenda. The
City Manager and Mayor will review the agenda prior to the regular meeting. Items of
City business may be added by request of two or more Council members. So that staff have time
to prepare and Councilmembers are not prejudiced by addition of last-minute agenda items,
Councilmembers must notify the City Manager of agenda items at least seven business days in
advance of the meeting.
The Council shall use a consent agenda for routine items not requiring in-depth discussion. Any
Council member may remove an item from the consent agenda for full consideration by the
Council.
Council members shall review the agenda and packet in advance of the meeting, and address any
questions to staff ahead of time if possible.
A Council member may request that an item be considered on a future agenda by making
a motion at a City Council meeting. The item shall then be placed on the agenda as a
“motion for consideration” of the item at said meeting or at a later meeting. The motion
shall then be discussed and voted upon by the Council.
76.06 Meeting Rules for Council Members
Council members shall act in a courteous, professional and respectful manner toward
each other, the staff and the public.
Council members shall use their best efforts to maintain a balanced perspective and a
sense of humor in conducting the public’s business.
Council members shall not surprise one another or staff at a public meeting with anything
that could be discussed beforehand so that Council members and staff can be prepared to
respond in a reasonable manner.
Council members speak with one voice once a vote has been taken and do not work to
undermine the decision of the Council. The Council shall moves forward expeditiously
without rehashing previously discussed information or engaging in conversation with the
public during the business meeting.
23
Council members shall not use personal electronic devices during meetings except for to
the purpose of taking notes or dealing with emergency situations view the agenda packet
or otherwise further the purpose of the meeting.
Council members shall not be repetitive in arguments or discussion or personally attack
other members who have contrary views.
76.07 Meeting Rules for Members of the Public
A. Written Communications. All persons may address the Council by written
communications, including via e-mail. Written communications pertaining to
items subject to a public hearing will be made a part of the public record.
B. Oral Communications. City Council meetings are recorded. Each person
addressing the Council at a regular meeting will do so from the podium and
will speak in an audible tone of voice.
1. Citizen comments shall relate to matters of City business.
1.2. Prior to making comments each speaker shall first give his/her
name and address.
2.3. Comments shall be limited to three minutes unless a greater length
of time is requested and approved by the Mayor.
3.4. All remarks will shall be addressed to the Council as a body and not
to any member thereof. No comments shall be directed to staff.
4.5. All remarks shall be courteous and respectfulSpeakers shall not
engage in conduct that unreasonably disrupts the meeting.
5.6. Council members shall not engage in debate with citizens or each
other during the comment period, but may ask clarifying questions when
recognized by the presiding officer. Citizen comments or questions
requiring a staff response shall be referred to the City Manager, if
appropriate for follow-up.
76.08 Council Rules for Interacting with Staff
A. Council members may ask the City Manager for up to one hour of research on
a City related issue as long as the cumulative effect does not take staff away
from accomplishing their core duties, in a timely manner, work authorized by
the City Council or City Manager. In the event that more than one hour of
staff time is required, a request for additional time may be brought to the full
Council for consideration.
B. Council members shall not publicly criticize city staff. If there are concerns
with staff performance, they should be discussed with the City Manager
24
privately. If citizens make complaints about staff conduct or actions directly to
a Council member, the Council member shall refer the matter to the City
Manager for review.
C. Council members shall at all times be respectful of staff and treat them as
professionals.
C. Information generated by staff on behalf of at the request of a Council member
shall be shared with all Council members.
D. Council members shall focus on policy matters and not administrative matters.
Council members shall not attempt to coerce or influence City staff in the
selection of personnel, the awarding of contracts, the selection of consultants,
the processing of development applications, the granting of City licenses or
permits, the interpretation or implementation of Council policy, or in any
other matter involving the administration of City business.
D.E. Staff shall bring grant opportunities that would require material matching
dollars, or materially impact City policy, to the Council for authorization prior
to applying. Council members are encouraged to bring any grant opportunities
they discover to the attention of staff, for handling by staff.
Chapter 87
COUNCIL MEETINGS - PROCEDURE
87.01 Parliamentary Procedure
Unless otherwise addressed by these Guidelines, meetings shall be conducted in
accordance with traditional rules of parliamentary procedure Parliamentary rules are
intended in order to assist the Council in conducting business in an orderly manner; but
strict adherence to parliamentary procedure shall not be required. Councilmembers are
encouraged to work through discussions by consensus wherever possible. In the event
that the procedure for considering a matter is unclear or in dispute, the following
procedure shall be employed: (a) a motion will shall be made proposing a course of action;
(b) a second shall be required; (c) thereafter, each Council member shall be afforded the
opportunity for discussion; and (d) the Mayor shall call for a vote. Council shall be bound
by the results of the vote.
The presiding officer or any Councilmember may ask the City Attorney for clarification
or guidance on matters of parliamentary procedure. The City Manager, City Clerk, and
City Attorney shall have the ability to raise points of order as necessary to clarify the
record or prevent the Council from taking illegal or legally deficient action.
25
87.02 Meeting Decorum and Order
The Mayor shall preserve decorum and decide all questions of order, subject to appeal by
to the full Council. During Council meetings, Council members shall preserve order and
decorum and shall not delay or interrupt the proceedings or refuse to obey the orders of
the chair or the rules of protocol.
Any person making personal, impertinent, or slanderous remarks, or who becomes
boisterous creates an unreasonable disruption while addressing the Council shall be
directed to cease by the mayor, and i. If the inappropriate unreasonably disruptive
conduct continues, the person shall be barred removed from the meeting.
87.03 Order of Discussion
The Mayor should follow the prepared agenda as much as possible. Any Councilmember
may propose that the order of agenda items be rearranged for necessity or convenience.
However, for those occasions when deviations are necessary or convenient, the Mayor
will clearly announce that the Council has decided to rearrange the agenda.
26
87.04 Discussion Limit
Council members are encouraged to discuss items during the decision-making process. A
Council member should not speak more than once on a particular subject until every
other Council member has had the opportunity to speak. Council members are
encouraged to discuss items during the decision-making process.
87.05 Basic Steps for Conducting BusinessOrdinances and resolutions
Specific requests or proposals Ordinances and resolutions that are presented to Council
for consideration and possible action must be introduced in the form of a motion and a
second.
87.06 Voting
Each Council member shall vote on all questions put to the City Council, unless a conflict
of interest under state law or appearance of fairness question is presentrequires recusal of
the Councilmember. Unless a member of the Council states that he or she is not voting,
his or her silence shall be recorded as an affirmative vote.
Chapter 98
COMMUNICATIONS AND RECORDS
98.01 GenerallyPublic Records
All “writings,” including letters, memoranda, text messages, emails, photographs,
videos, social media postings, and recordings interactive computer communication
involving city council members and members of advisory boards and commissions, the
subject of which relates to the conduct of government or the performance of any
governmental function, with few exceptions as stated by the Public Disclosure Act, are
public records. Copies of such letters, memoranda, and interactive computer
communication may not be provided to the public or news media without the filing of a
public disclosure request with the city clerk. Public records must be retained by the City
and disclosed upon request. It is illegal to destroy a public record while a request for it is
pending.
To allow the City to fulfill its core function of retaining and providing public records upon
request, Council members shall:
Forward any requests for records they receive from citizens to the City Clerk for follow-
up; and
Avoid using personal devices, email accounts or text messaging to send, receive, create,
or store public records; and
27
Promptly transfer any received or created materials meeting the definition of “public
record” from personal devices or accounts to a City-owned account, device, or server;
and
In the event of a public records request, cooperate with directions from City staff to
search personal accounts and electronic devices, and provide any responsive public
records that may be contained thereon; and
Refrain from deleting any public records from personal accounts and devices until the
records have been transferred to the City; and
Prior to separation from office, transfer any and all public records from personal accounts
and electronic devices to the City.
98.02 Written Communications
Written letters and memoranda received by the City, addressed to a Council Member or
the Council as a body, will be photocopied and provided to all City Ccouncil Members,
and a copy kept according to the City’s Records Retention Schedule.
98.03 Informal Transitory MessagesRecords
Informal messages with no retention value and that do not relate to the functional
responsibility of the recipient or sender as a public official, such as mRecords that have no
retention value, such as drafts, meeting notices, reminders, telephone messages, and
informal notes, and duplicate records , do not constitute a public record. Users may delete
these messages once their administrative purpose is servedmay be deleted when no longer
needed. Council members shall confer with City Clerk on any questions on whether a
particular record has retention value.
98.04 Electronic CommunicationsLimits on “discussion” outside meetings
Pursuant to the Open Public Meetings Act (“OPMA”), Chap. 42.30 RCW, four
or more Council members may not discuss any item of City business outside an open
public meeting, including by electronic means. Council members are discouraged from
sending communications to three or more fellow members, as this tends to provoke
electronic discussion that could violate the OPMA. Council members are instead
encouraged to place items on the meeting agenda for discussion, and to discuss matters
with staff, in small groups, or one-on-one.
A. E-mail communications intended to be shared among four or more Council
members, whether concurrently or serially, must be considered in light of the
Open Public Meetings Act. If the intended purpose of the e-mail is to have a
discussion that should be held at an open meeting, the electronic discussion
should not occur.
B. E-mail should be used cautiously when seeking legal advice or to discuss
matters of pending litigation or other "confidential" City business. In general,
28
e-mail is discoverable in litigation, and even deleted e-mail is not necessarily
removed from the system. Confidential e-mail communications should not be
shared with individuals other than the intended recipients, or the attorney-
client privilege protecting the document from disclosure may be waived.
The City e-mail system shall be used to conduct City business. Personal e-
mail, including use of social media websites, shall not be used to conduct City
business.
Chapter 10
COUNCIL REPRESENTATIONS BEFORE
GOVERNMENTAL AGENCIES, COMMUNITY, AND MEDIA
Council members shall not normally be the first point of contact with the media.
It is preferable for the City Manager, City Attorney, or Mayor to handle media inquiries.
When making official comments on City businesses, Council members shall state
the majority position of the Council, if known, on an issue. Personal opinions and
comments that differ from the Council majority may be expressed if the Council member
clarifies that these statements do not represent the Council’s position. Before presenting
the views of another Council member, the Council member must obtain consent from the
fellow member.
Chapter 11
CONSEQUENCES FOR VIOLATING GUIDELINES
The Council trusts that all members elected to this important office will act with
integrity, honesty, and in accordance with the Oath of Office and these Guidelines.
Nevertheless, the Council wishes to adopt the following consequences for violations.
This process should only be used for serious violations such as deliberate breaches of
confidentiality; violations of the Code of Ethics; repeated overstepping of authority,
abuse of office, or dishonesty; or refusal to follow open government protocols. Less
serious violations should be addressed with reminders and requests for compliance.
Step 1: Notice and opportunity to cure
A Council member suspected of violating the Guidelines shall be provided notice
and an opportunity to remediate the violation prior to the implementation of any further
consequence. As a first step, one or two Council members shall discuss the violation
29
directly with the accused Council member. Council members are discouraged from using
email to discuss suspected violations.
Step 2: Council meeting discussion
If Step 1 fails to remediate the violation, an executive session may be called
pursuant to RCW 42.30.110(1)(f) to consider and evaluate the complaint. All
Councilmembers, including the accused, shall receive advance written notice of the
general nature of the complaint and the fact that an executive session is being called to
discuss it. If the accused Council member requests that the discussion be held in a public
meeting in lieu of an executive session, that request shall be honored. If the accused
Council member wishes to bring a representative, the discussion shall be held in open
session unless a majority of the Council votes to allow the representative to attend the
executive session.
Step 3: Censure and removal from duties
If Step 2 fails to satisfy a majority of the Council that the violation has been
resolved, a motion may be made and seconded at a regular meeting to censure the Council
member. The censure motion may be made no sooner than thirty (30) days after the
completion of Step 2, and the accused Councilmember must receive advance written
notice that the motion will be made. The specific violations shall be publicly announced,
and the accused Council member shall have a chance to make a statement. At the
conclusion of discussion, the accused Council member shall be officially censured upon
an affirmative vote of at least five members of the Council. An affirmative vote of at least
five members may also, as a consequence of violating these Guidelines, remove the
Councilmember from duties including Mayor or Deputy Mayor, committee assignments,
or status as representative with local or regional boards.
C.
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: March 13, 2017
To: Mayor and City Council
From: Michael Sauerwein, City Manager
RE: City Manager Report
City Security Cameras
Police Chief Steve Burns will be updating the City Council on our traffic and license plate reader
camera system.
84th/24th Project
Here is a quick update of the Project…
February 13, 2017 Medina City Council Meeting – The Medina City Council selected a
preferred design alternative for the Westside of 84th.
February 14, 2017 Clyde Hill City Council Meeting – The Clyde Hill City Council
selected a preferred design alternative for the Eastside of 84th.
February 14, 2017 – Medina City Staff met with the Transportation Improvement Board
Staff, reviewed the preferred design alternative, and requested additional funding for the
project.
February 16, 2017 – Medina and Clyde Hill City Staffs met and finalized the preferred
design alternative for the Project.
March 23, 2017 – The Transportation Improvement Board will meet and consider our
request for additional funding.
In addition, the Director of the Transportation Improvement Board has indicated he will
recommend a $625,000 increase in our $499,300 grant with Clyde Hill for a total of $1,124,300.
If this recommendation is approved Medina’s out of pocket contribution to the project would be
approximately $453,000.
Tree City USA
AGENDA ITEM 7
2
The National Arbor Day Foundation has once again recognized the City of Medina as a Tree
City USA city.
2016 City Manager Performance Review – 2017 Objectives
Each month I will be giving a brief update on the status of each of these projects. Highlighted
sections are updated since the previous month.
Aggressively manage the SR 520 expansion joints noise issue to achieve an agreeable
resolution
o Megeba has completed their analysis of the use of foam to reduce noise from the
520 expansion joint. WSDOT would like to meet with the City Council next
month to discuss Megeba’s research.
o The next Committee of the Whole (COW) meeting is scheduled for Wednesday,
April 12, 2017 at 8:00 AM. City Staff will be meeting with WSDOT the week
before the COW Meeting.
Improve and identify possible solutions to help streamline the permitting process.
o Selected a Noise Consultant (February 2017)
o Follow-Up Study to the Tree Code Amendments (February 2017)
o Updating Development Services Department Forms (2nd Quarter of 2017)
Implement a regular survey system to receive feedback from residents regarding city
services. Consider a survey to cover the last three years of issued permits. Brief surveys
subsequent to development services interaction with residents
o Developing Customer Feedback Survey. Using the City of Bellevue’s 2016
Customer Feedback Report as a Model (Present to the City Council 3rd Quarter of
2017)
Solid Waste – identify custom options for garbage contract and consider moving the city
contract to a flexible agreement. Report to council whether such change is desirable and
of benefit to residents.
o Discussed the differences between the Utilities and Transportation Commission
Regulatory Model…used in Medina and the Contract or Franchise Model…used
in Clyde Hill. (February 2017). Council directed Staff to further explore the
Contract or Franchise Model.
Master streets and sidewalks plan including Walkable Medina – Propose to council a plan
of action for 2017 and beyond (Present to the City Council 3rd Quarter of 2017)
AGENDA ITEM 7
3
o City Staff is reviewing a Scope of Work from City Engineer Roger Kuykendall
for the Evergreen Point Road Sidewalk Predesign.
Improve community involvement by considering “open door Friday” and/or monthly
availability at a coffee shop for casual communication with residents
o I spend a considerable amount of time outside of normal business hours at
community events and celebrations. This year we added Coffee with the Mayor
and City Manager, 3rd Thursday each month at Tully’s. (Thursday, March 16,
2017 at 10:00 AM)
Issuance of Council agenda – maintain the schedule of draft and final agenda as in 2016,
as well as the draft minutes issued promptly after council meetings.
o City Clerk Aimee Kellerman will continue her excellent work
Sidewalks and trimming bushes – Follow up on the work done in 2016 and expand to
cover as much of the city remaining sidewalks.
o In 2017 the City budgeted for Seasonal Employees to address this issue. They
will start work in the 2nd Quarter of the year.
Quarterly status report on progress in meeting objectives.
o The first quarterly status report will be included in the March 2017 City
Manager’s Report
Up-Coming Meetings
Friday, March 17, 2017 Department Director’s Annual Retreat
Thursday, April 6, 2017 6:00 PM – 2017 Public Works and Park Projects Tour. City
Council, Parks Board, Planning Commission, Members of the Public
AGENDA ITEM 7
AGENDA ITEM 7
AGENDA ITEM 7
MEDINA POLICE DEPARTMENT
DATE: March 1, 2017
TO: City Manager Michael Sauerwein
FROM: Chief Stephen R. Burns
RE: Police Department Update – February 2017
________________________________________________________________________
The following is a brief summary of Medina Police Department activity in February 2017.
Stolen Vehicle Arrest: On February 3rd Medina Police arrested the driver of a stolen car out of Seattle when it entered the City of Medina. The Medina Police Department was notified
when the City’s Automated License Plate Reader (APLR) detected the plate. Medina Captain
Dave Scherf and Officer Eng contacted the suspect and made the arrest.
AGENDA ITEM 7.1a
Medina Police Department Update March 2017
2
Neighborhood Watch Program: On February 2, 2017 an E-lert was sent out to residents to solicit interest on implementing a Neighborhood Watch Program.
Neighborhood Watch is a program that provides a way for communities to organize and
expand what neighbors have always been doing for each other - being alert and saying
something when you see suspicious activity. The program empowers citizens to become active in community safety efforts through participation in Neighborhood Watch groups.
There was significant interest by the community for the program. A community meeting will be
scheduled in the early spring to discuss program details, training, and future implementation
steps.
AGENDA ITEM 7.1aAGENDA ITEM 7.1a
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
MONTHLY SUMMARY
FEBRUARY 2017
FELONY CRIMES
Fraud/ID Theft 2017-00000402 02/01/2017
A resident reported that Person(s) unknown have been applying for credit cards using his
name and address. He has not applied for the credit cards involved.
Stolen Vehicle 2017-00000422 02/03/2017
The defendant drove through the intersection of NE 12th Street and 84th AVE NE. The
defendant’s vehicle registered as a stolen through the automated license plate reader
(ALPR). The registered owner confirmed that the defendant did not have permission to
have the vehicle. The defendant was placed under arrest and the vehicle was returned to
the owner.
Fraud/ID Theft 2017-00000438 02/04/2017
The victim called the Medina Police to report he was the victim of identity theft.
Suspect/s unknown opened a credit card at a Macy's store in New York and attempted to
open credit cards at Bloomingdales and Saks, which were declined.
Fraud/ID Theft 2017-00000583 02/16/2017
A resident came to the police Dept. to report Identity theft. Two fraudulent charges were
made on his Visa account by Person(s) unknown.
MISDEMEANOR CRIMES
Nothing to report
AGENDA ITEM 7.1aAGENDA ITEM 7.1a
CRIMES Current Month YTD 2017 YTD 2016 2016 Year End
Arson 0000
Assault
DV Aggravated Assault0005
Non‐DV Aggravated Assault0000
Sexual Assault/Rape0000
Simple Assault0001
Burglary
Residential0118
Attempted0002
Malicious Mischief
Felony0000
Misdemeanor 0202
Theft
Auto0001
Fraud (ID Theft)35622
Over $750 0006
Under $750 0107
Motor Vehicle Prowl 00128
TOTAL CRIMES39882
ENFORCEMENT Current Month YTD 2017 YTD 2016 2016 Year End
Drug Violations 0000
Minor in Possession 0102
Possession of Stolen Prop.1102
Warrant Arrests 00316
TOTAL ENFORCEMENT 1 2 3 20
TRAFFIC Current Month YTD 2017 YTD 2016 2016 Year End
Accidents
Injury0001
Non‐Injury0108
Citations
DUI0118
Other* 1 7 22 55
Infractions
Speeding 2 6 45 134
Parking 3 7 25 123
Other** 2 4 39 123
Warnings 65 142 435 1720
TOTAL TRAFFIC 73 168 567 2172
CALLS FOR SERVICE Current Month YTD 2017 YTD 2016 2016 Year End
Animal Complaints 1 2 1 27
Assists 46 81 60 439
False Alarms 12 21 45 249
House Watch 65 134 78 619
Missing Person1101
Property Lost/Found 1 4 0 17
Suspicious Circumstances101822179
Other *** 5 7 7 66
TOTAL SERVICE 141 268 213 1597
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
City of Medina
February 2017 ‐ Monthly Report
AGENDA ITEM 7.1aAGENDA ITEM 7.1a
TOWN OF HUNTS POINT
Steve Burns, Chief of Police
MONTHLY SUMMARY
FEBRUARY 2017
FELONY CRIMES
Fraud/ID Theft 2017-00000562 02/14/2017
A resident reported that someone attempted to open a credit card account under her name.
She stated that they were unsuccessful and no transactions were made.
MISDEMEANOR CRIMES
Nothing to report
AGENDA ITEM 7.1aAGENDA ITEM 7.1a
CRIMES Current Month YTD 2017 YTD 2016 2016 Year End
Arson 0000
Assault
DV Aggravated Assault0000
Non‐DV Aggravated Assault0000
Sexual Assault/Rape0000
Simple Assault0001
Burglary
Residential0004
Attempted0001
Malicious Mischief
Felony0000
Misdemeanor 0000
Theft
Auto0002
Fraud (ID Theft)1106
Over $750 0001
Under $750 0002
Motor Vehicle Prowl 0108
TOTAL CRIMES12025
ENFORCEMENT Current Month YTD 2017 YTD 2016 2016 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.0012
Warrant Arrests 0025
TOTAL ENFORCEMENT0037
TRAFFIC Current Month YTD 2017 YTD 2016 2016 Year End
Accidents
Injury0001
Non‐Injury0003
Citations
DUI0000
Other*0015
Infractions
Speeding 3 3 16 80
Parking 0 1 10 61
Other**00428
Warnings 9 21 49 381
TOTAL TRAFFIC122580559
CALLS FOR SERVICE Current Month YTD 2017 YTD 2016 2016 Year End
Animal Complaints0105
Assists 3 10 8 47
False Alarms48247
House Watch 7 16 7 68
Missing Person0001
Property Lost/Found0012
Suspicious Circumstances22220
Other ***0006
TOTAL SERVICE163720196
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
Town of Hunts Point
February 2017 ‐ Monthly Report
AGENDA ITEM 7.1aAGENDA ITEM 7.1a
2017 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
AGENDA ITEM 7.1aAGENDA ITEM 7.1a
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
March 13, 2017
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager From: Robert J. Grumbach, Director of Development Services Subject: Development Services Department Monthly Report DEPARTMENT PERMITTING ACTIVITY
Applications Received February 1 to February 28:
LAND USE APPLICATIONS:
File No. Description Location
PL-17-002 Admin Special Use Permit 7560 NE 28th Place
PL-17-003 SEPA 432 Overlake Dr. E
PL-17-004 Shoreline Permit Exempt 432 Overlake Dr. E
PL-17-005 Site Plan Review 520 Evergreen Pt. Rd.
BUILDING PERMIT APPLICATIONS:
Type Applications
Received
Building Permits 6
Mechanical Permits 11
Plumbing Permits 7
Demolition Permits 0
Roof/ Reroof Permits 0
Gate/ Fence Permits 0
Total 24
GRADING & DRAINAGE/ RIGHT-OF-WAY PERMIT APPLICATIONS:
Type Applications
Received
Grading/ Drainage 3
Right-of-way Permits 4
Total 7
AGENDA ITEM 7.1b
TREE PERMIT APPLICATIONS:
File No. Description Location TREE-17-003 Admin Tree Permit 520 Evergreen Pt. Rd. TREE-17-004 Admin Tree Permit 8116 Overlake Dr. W.
Land Use Decisions Issued:
TYPE 3 DECISIONS - HEARING EXAMINER/ PLANNING COMMISSION:
File No. Description Location Decision PL-16-044 Non-Admin Variance 8700 NE 11th Street Denied
TYPE 2 DECISIONS DIRECTOR:
File No. Description Location Decision
None
YEAR TO DATE TOTALS TYPE 2/ 3 DECISIONS:
Decision Type Total
Variances/ Minor Deviations 2
Conditional/ Special Use Permits 1
Shoreline Permits (All) 0
Site Plan Reviews 0
SEPA 0
Short Subdivision/ Subdivision 0
Level 1/ 2 Tailored Construction
Mitigation Plans 3
Non-administrative Tree Activity Permit 0
Others 0
Total 6
PLANNING COMMISSION
January Meeting Recap: The Planning Commission held a special meeting on February
15, 2017. A public hearing on the sign code was held. Following the public hearing, the
commissioners deliberated on the proposal. There was extensive discussion on real
estate signs and also about the difficulty in reading the sign regulations. A couple of the
commissioners agreed to provide names of local real estate agents that might be interested in presenting to the Planning Commission. Staff agreed to revise the sign
code draft and discussion on this item was continued to the next meeting.
Finally, the Planning Commission began discussion on the view and sunlight obstruction
code amendments. Paul Saad commented that view and sunlight should be available to everyone. Discussion on this agenda item was continued to the next meeting.
AGENDA ITEM 7.1b
OTHER ITEMS OF INTEREST
1. Work on updating permit application forms continues. There was a change in the
consultant’s personnel. Revisions to the majority of application cover forms are
complete. We are now working on updating the checklists.
2. On March 6, the City received amendments to the King Countywide Planning
Policies. The amendments made two technical and one substantive change to the
Urban Growth Area Boundary Map. The amendments do not appear to have any
effect on the City of Media. The amendments become effective once 30 percent of the cities and county government representing 70 percent of the county’s population
approve the amendments. If a city or county government takes no action, it will be
deemed to have approved the amendment. See attachment for further information.
3. Department of Ecology is making rules changes to shoreline master program provisions and shoreline permitting procedures. The following link contains further
information: http://www.ecy.wa.gov/programs/sea/rules/1506docs.html
In summary, the amendments will establish June 30, 2019, as the deadline for
periodic review of the Shoreline Master Program and then every eight years after that. There are also new procedures for processing periodic review and amendments to the shoreline master program. The rule changes also clarify that
development does not include demolition type activities and clarify shoreline
permitting procedures. See attachment for further information.
4. The Transpogroup submitted their final report on monitoring construction traffic for the SR 520 project. The monitoring was a requirement of their revised construction
mitigation plan approval. The report shows that the project had minimal impacts on
levels of service and delays. The project site generated over 200 daily vehicle trips
on City streets, which was a decrease from 2015 when roughly 500 daily vehicle trips could be attributed to the project. See attachment for a copy of the report.
AGENDA ITEM 7.1b
Permit Report
January, 2017
2017 2016
Current Current 2017 2016
Month Month YTD YTD Difference
Construction Value
New Construction 0 0 0 0 $0
Addition / Alteration 370,000 515,917 370,000 515,917 ($145,917)
Accessory Structure 108,000 0 108,000 0 $108,000
Repair / Replace 74,370 0 74,370 0 $74,370
Fence/Wall 17,000 0 17,000 0 $17,000
Wireless Comm Facility 0 0 0 0 $0
TOTAL VALUE 569,370 515,917 569,370 515,917 53,453
Permits Issued
New Construction 0 0 0 0 0
Permit Extension 0 0 0 0 0
Addition / Alteration 2 2 2 2 0
Accessory Structure 3 0 3 0 3
Fence/Wall 1 0 1 0 1
Demolition 0 1 0 1 (1)
Grading/Drainage 0 1 0 1 (1)
Tree Mitigation 1 1 1 1 0
Mechanical 6 8 6 8 (2)
Plumbing/Gas 2 0 2 0 2
Other - Moving 1 0 1 0 1
Reroof 0 0 0 0 0
Repair / Replace 2 0 2 0 2
Right-of-Way Use 6 4 6 4 2
Construction Mitigation 0 1 0 1 0
Wireless Comm Facility 0 0 0 0 0
TOTAL PERMITS 24 18 24 18 7
Inspections
Building 54 58 54 58 (4)
Construction Mitigation 11 7 11 7 4
Grading/Drainage 27 24 27 24 3
Tree Mitigation 12 15 12 15 (3)
Right-of-Way 5 2 5 2 3
TOTAL INSPECTIONS 109 106 109 106 3
ATTACHMENTS 44
45
Maps to Be Amended (with technical fixes to titles, as noted below) 46
47
Growth Management Planning Council Urban Growth Area Boundary – Countywide 48
Planning Policies, September 2016 49
50
Potential Annexation Areas – Countywide Planning Policies October 51
2015, September 2016 52
53
54
For Reference – Detailed Site Maps Showing Specific Amendments to Urban Growth 55
Area Boundary, as well as Amendment to East Cougar Potential Annexation Area 56
57
Urban Growth Area Contraction and Revision to Potential Annexation Area – East 58
Cougar Mountain 59
60
Urban Growth Area Technical Amendment – SE 240th Street 61
62
Urban Growth Area Technical Amendment – 248th Ave SE 63
64
Urban Growth Area Technical Amendment – 228th Ave SE 65
Maps to Be Amended (with technical fixes to titles, as noted below)
Note: Call out boxes to be removed following adoption by GMPC
Growth Management Planning Council
Urban Growth Area Boundary – Countywide Planning Policies, September 2016
Maps to Be Amended (with technical fixes to titles, as noted below)
Note: Call out boxes to be removed following adoption by GMPC
Potential Annexation Areas – Countywide Planning Policies October 2015, September 2016
For Reference – Detailed Site Maps Showing Specific Amendments to Urban Growth Area Boundary, as
well as Amendment to East Cougar Potential Annexation Area
Urban Growth Area Contraction and Revision to Potential Annexation Area – East Cougar Mountain
Note: This change adds parcels to King County's unincorporated rural area. It also removes
these same parcels from the City of Issaquah's Potential Annexation Area.
For Reference – Detailed Site Maps Showing Specific Amendments to Urban Growth Area Boundary, as
well as Amendment to East Cougar Potential Annexation Area
Urban Growth Area Technical Amendment – SE 240th Street
For Reference – Detailed Site Maps Showing Specific Amendments to Urban Growth Area Boundary, as
well as Amendment to East Cougar Potential Annexation Area
Urban Growth Area Technical Amendment – 248th Ave SE
For Reference – Detailed Site Maps Showing Specific Amendments to Urban Growth Area Boundary, as
well as Amendment to East Cougar Potential Annexation Area
Urban Growth Area Technical Amendment – 228th Ave SE
Ecology SMA Rule Amendments: Periodic Review February 2017 1
SHORELINE MASTER PROGRAM RULE AMENDMENTS (1 of 3)
Periodic review of Shoreline Master Programs
This document presents draft rule amendments addressing the
“periodic review” of Shoreline Master Programs (SMPs). The
SMA requires each city and county to review, and, if necessary,
revise their SMP at least once every eight years. The legislature
set a staggered schedule that alternates with similar reviews under
the Growth Management Act (GMA) (Figure 1).1
The draft rule amendments are modeled after Department of
Commerce rules that guide local governments in meeting the
analogous GMA “periodic review” requirement, modified to
reflect Ecology’s approval role.2
The three main sections are summarized below.
1. Locally initiated reviews
Ecology’s existing rule recommends local governments amend
SMPs to reflect changing local circumstances, new information or
improved data. Section 1 of the draft adds a numbered heading for
these “locally initiated” reviews, to distinguish
them from the statutorily mandated reviews. The
proposed rule also encourages local governments
to consult guidance materials available from
Ecology that may inform their reviews.
2. Periodic review requirements
Section 2 summarizes statutory requirements. It
clarifies that local legislative action is required to
complete the review, even when a local
government determines no changes are needed.
The draft clarifies the scope of the periodic review
is defined by the statutory purpose, i.e., to assure
the SMP complies with new state laws or rules that
were not in effect when the SMP was last
amended, and to assure the SMP is consistent with
changes to local plans and regulations.
1 RCW 90.58.080(4)
2 Commerce rules are found at WAC 365-196-610.
Figure 1. Periodic review schedules under the SMA and GMA. *For GMA reviews: extra 2 years for smaller, slower-growing jurisdictions in groups
B, C, D.
The Department of Ecology
(Ecology) is updating rules
implementing the Shoreline
Management Act (SMA). Ecology
sought comments on preliminary
draft rules during summer 2016. This
document presents Ecology’s final
draft proposal, available for public
comment from March 1 to May 15,
2017. For information on how to
submit comments, please visit:
http://www.ecy.wa.gov/programs/sea
/rules/1506ov.html
Questions? Contact Tim Gates at
(360) 407-6522.
Ecology SMA Rule Amendments: Periodic Review February 2017 2
3. Procedural steps clarify local and state roles
Section 3 outlines local and state
procedures for conducting periodic
reviews. The draft rule follows the
GMA periodic review process, with
unique steps to reflect Ecology’s
formal approval role (see Figure 2).
Checklist
The draft rule would require Ecology
to maintain a checklist that includes
potential review elements. The
checklist would identify all amended
statutory and guidelines provisions.
This checklist would be analogous to
the Department of Commerce GMA
checklist.3 (The checklist could also
be useful at the end of the review
process to identify where each issue
is addressed in the SMP.)
Review and public involvement
Existing laws and rules already require consultation with interested parties on all amendments. The draft
rule clarifies that for the periodic review process, early public scoping should be provided based on the
checklist. This step would provide the public an opportunity to inform the review, provide a definitive
work plan for local governments, and ensure Ecology and local governments are on the same page about
the scope of review early in the review process. For jurisdictions that find no amendments are needed, the
scoping step could lead directly to final legislative action determining that no amendments are needed
(“Finding of Adequacy”).
Affirmatively concluding review by ordinance
Under the SMA, amendments to SMPs are final only after approval by Ecology. By logical extension,
even when it is determined locally that no amendments are necessary under the periodic review, Ecology
will need to take formal action to review the local determination and ensure a definitive conclusion to the
periodic review process. The draft rule would require local governments that find no SMP amendments
are needed to adopt a “Finding of Adequacy” (based on the two statutory purposes in the statute) which
would then be submitted to Ecology for formal approval.
If in agreement, Ecology would issue a formal approval. This would provide certainty to all parties that
Ecology has concurred with the local determination. Ecology’s approval triggers the appeal period. Any
appeals would be of Ecology’s action as well as the local government action.
3 WAC 365-196-610(2)(b)(i).
Figure 2. Schematic outline of SMA periodic review process. Ecology final approval
triggers an appeal period.
Ecology SMA Rule Amendments: Periodic Review February 2017 3
Proposed amendments to WAC 173-26-090
The following presents Ecology’s draft amendments to WAC 173-26-090 addressing the periodic review.
New language is shown in underline. Deletions are shown in strikethrough.
Colored boxes are explanatory and are not part of the proposed amendment.
Contents
(1) Locally initiated master program review ................................................................................................. 3
(2) Periodic review requirements ................................................................................................................. 4
(3) Procedures for conducting periodic reviews ........................................................................................... 6
(a) Public participation program ............................................................................................................... 6
(b) Review and analysis to determine need for revisions ......................................................................... 7
(c) Take legislative action .......................................................................................................................... 8
(d) Submittal to the department .............................................................................................................. 8
(e) State process for approving periodic reviews ..................................................................................... 9
(1) Locally initiated master program review
Summary of proposed changes to WAC 173-26-090(1)
The existing rule starts with a call for each local government to “periodically review” its master program to reflect
“changing local circumstances, new information or improved data.” The next sentence states local governments
should “also” conduct the statutorily mandated review required by the SMA at RCW 90.58.080.
The draft rule amendments build on this existing distinction by creating a new § (1) titled “locally initiated” reviews.
Ecology proposes to remove the word “periodically” from § 1(a) to more clearly distinguish locally initiated reviews
from the statutorily mandated 8-year “periodic” reviews discussed in new § (2) and § (3). Ecology proposes to add a
new sentence encouraging local governments to consult Ecology guidance for information on emerging issues to
help inform locally initiated reviews. It includes sea level rise as a good example of regionally targeted guidance
Ecology can provide.
Proposed new § 1(b) clarifies that the kinds of “locally initiated” amendments identified here could be combined
with the mandatory periodic review. This is highlighted again under § (3)(b)(iii).
WAC 173-26-090 Locally initiated review — Periodic review—Public involvement
and approval procedures encouraged—Amendment of comprehensive plans,
development regulations and master programs.
(1) Locally initiated master program review
(a) Each local government should periodically review a its shoreline master program under its
jurisdiction and make amendments to the master program deemed necessary to reflect changing local
Ecology SMA Rule Amendments: Periodic Review February 2017 4
circumstances, new information or improved data. Local governments are encouraged to consult
department guidance for applicable new information on emerging topics such as sea level rise.
(b) At the discretion of local governments, amendments to address changing local circumstances, new
information or improved data may be combined with statutorily mandated periodic reviews.
(2) Periodic review requirements
Summary of proposed changes to WAC 173-26-090(2)
Proposed § 2 follows the outline of the GMA periodic update rule which summarizes statutory requirements [WAC
365-196-610(1)]. This section reiterates statutory directives from RCW 90.58.080, with clarifications.
§ 2(a) replaces a generalized reference to the periodic review with a direct quote from statute, with an additional
clarification that the rule uses the term “periodic review” for the mandatory eight-year review.
§ 2(b) is from statute, with a summary table based on the table in the GMA periodic update rule.
§ 2(c) is a modified version of the GMA rule. It clarifies that statutory review must be concluded with legislative
action, even where the review reveals no amendments are necessary. § 2(c)(i) creates a new term – findings that no
revisions are needed are “Findings of Adequacy.” § 2(c)(iii) clarifies Ecology approval is needed to conclude local
reviews.
§ 2(d) defines the minimum required scope of review as the purpose set in statute.
§ 2(d)(i) is derived from the GMA update rule [WAC 365-196-610(1)(e)]. The proposed rule emphasizes the
periodic review is not a “re-do” of the comprehensive SMP update, but a focused review for compliance with
amendments to the Act and rules that have been enacted since the comprehensive update or the most recent periodic
review, together with a review for consistency with the local GMA comprehensive plan and regulations.
(2) Periodic review requirements.
Each local government shall also review any master program under its jurisdiction and make
amendments to the master program necessary to comply with the requirements of RCW 90.58.080 and
any applicable guidelines issued by the department. When the amendment is consistent with chapter
90.58 RCW and its applicable guidelines, it may be approved by local government and the department or
adopted by rule when appropriate by the department.
(a) Following the comprehensive updates required by RCW 90.58.080(2), each local government shall
conduct a review of their master program at least once every eight years on a schedule established in
the act. Following the review, local governments shall, if necessary, revise their master programs. This
review and revision is referred to in this section as the periodic review.
(b) Deadlines for periodic review.
Local governments must take action to review, and if necessary, revise their master programs according
to the schedule established in RCW 90.58.080(4)(b). Deadlines for completion of periodic review are as
follows:
Ecology SMA Rule Amendments: Periodic Review February 2017 5
Table WAC 173-26-090.1
Deadlines for Completion of Periodic Review
Reviews must be completed on
or before June 30 of:
Affected counties and the cities and
towns within:
2019/2027* King, Pierce, Snohomish
2020/2028* Clallam, Clark, Island, Jefferson, Kitsap,
Mason, San Juan, Skagit, Thurston,
Whatcom
2021/2029* Benton, Chelan, Cowlitz, Douglas,
Kittitas, Lewis, Skamania, Spokane,
Yakima
2022/2030* Adams, Asotin, Columbia, Ferry,
Franklin, Garfield, Grant, Grays Harbor,
Klickitat, Lincoln, Okanogan, Pacific,
Pend Oreille, Stevens, Wahkiakum,
Walla Walla, Whitman
* And every eight years thereafter
(c) Taking legislative action.
(i) The periodic review must be accomplished through legislative action. Legislative action means the
adoption of a resolution, motion, or ordinance following notice and a public hearing including, at a
minimum, findings that a review and evaluation has occurred and identifying the revisions made, or that
a revision was not needed and the reasons therefore. Legislative findings that no revisions are needed
are referred to in this section as Findings of Adequacy.
(ii) Legislative action includes two components. It includes a review of the shoreline master program and
it includes the adoption of either Findings of Adequacy or any amendments necessary to bring the
program into compliance with the requirements of the act.
(iii) Legislative actions concluding the periodic review must be followed by department approval.
(d) The required minimum scope of review.
(i) The purpose and scope of the periodic review as established by the act is:
(a) To assure that the master program complies with applicable law and guidelines in effect at the
time of the review, and
Ecology SMA Rule Amendments: Periodic Review February 2017 6
(b) To assure consistency of the master program with the local government's comprehensive plan
and development regulations adopted under chapter 36.70A RCW, if applicable, and other local
requirements.
(ii) The review process provides the method for bringing shoreline master programs into compliance
with the requirements of the act that have been added or changed since the last review and for
responding to changes in guidelines adopted by the department, together with a review for consistency
with amended comprehensive plans and regulations. The review ensures that shoreline master
programs do not fall out of compliance over time through inaction.
(iii) The minimum scope of review is narrow compared to the comprehensive updates required by RCW
90.58.080(2). The presumption in the comprehensive update process was that all master programs
needed to be revised to comply with the full suite of Ecology guidelines. The comprehensive updates
were based on an inventory and analysis of shoreline characteristics and a long term assessment of
shoreline protection. Everything in existing master programs was subject to review. By contrast, the
presumption during the periodic reviews is that each master program was affirmatively approved in its
entirety for consistency with the act and implementing rules that were in effect at the time of the
department’s review. The periodic review addresses changes in requirements of the act and guidelines
requirements since the comprehensive update or the last periodic review. There is no minimum
requirement to redo shoreline inventory and characterization reports or restoration plans.
(3) Procedures for conducting periodic reviews
(a) Public participation program
Summary of proposed changes to WAC 173-26-090(3)(a)
§ 3(a)(i) clarifies that the “review” process should be treated as a public amendment process. Even though
conducting the review may lead to the conclusion no actual revisions are necessary, the direction in statute for public
involvement applies to the review process. The rule adds clarification that local governments may use the new
optional joint review process (described separately).
§ 3(a)(ii) modifies the existing rule to require a public participation program for all jurisdictions, not just those fully
planning under GMA. The new additions under (A) and (B) are modified from GMA rules [WAC 365-196-
610(2)(a)(i) and (ii)]. The recommendation for a schedule and public scoping addresses Growth Management
Hearings Board decisions – highlighting the importance of definitive notice when taking action on periodic reviews.
(3) Procedures for conducting periodic reviews
(a) Public participation program.
(i) In developing master programs and amendments thereto, In conducting the periodic review, the
department and local governments, pursuant to RCW 90.58.130, shall make all reasonable efforts to
inform, fully involve and encourage participation of all interested persons and private entities, tribes,
and agencies of the federal, state or local government having interests and responsibilities relating to
shorelines of the state and the local master program. Local governments may follow the public
Ecology SMA Rule Amendments: Periodic Review February 2017 7
participation procedures under either the standard local process outlined in WAC 173-26-100, or the
optional joint review process outlined in WAC 173-26-104.
(ii) Counties and cities planning under chapter 36.70A RCW, shall establish and broadly disseminate to
the public a public participation program identifying procedures whereby proposed amendments review
of the comprehensive plan and development regulations relating to shorelines of the state shoreline
master program will be considered by the local governing body consistent with RCW 36.70A.130140.
Such procedures shall provide for early and continuous public participation through broad dissemination
of informative materials, proposals and alternatives, opportunity for written comments, public meetings
after effective notice, provision for open discussion, and consideration of and response to public
comments.
The public participation program should include a schedule for the periodic review and identify when
legislative action on the review and update component are proposed to occur. The public participation
program should also inform the public of when to comment on the scope of the review and proposed
changes to the master program. Counties and cities may adjust the public participation program to best
meet the intent of the participation requirement.
(b) Review and analysis to determine need for revisions
Summary of proposed new WAC 173-26-090(3)(b)
§ 3(b) is based on the Commerce GMA periodic update rule [WAC 365-196-610(2)(b)].
§ 3(b)(i) borrows from the Commerce rule in requiring Ecology to maintain a checklist of statutory and rule
amendments.
§ 3(b)(ii) references Ecology’s existing guidelines on reviewing SMPs for consistency with GMA plans and
regulations. Ecology’s existing guidelines clarify that local governments are responsible for determining whether
their SMP is consistent with other local plans and regulations.
§ 3(b)(iii) acknowledges local governments may combine locally initiated amendments together with the periodic
review. It clarifies that this is a local determination, and an update of an inventory is not required to make that
decision.
(b) Review and analysis to determine need for revisions.
(i) Review amendments to the act and shoreline master program guidelines.
Local governments must review amendments to chapter 90.58 RCW and department guidelines that
have occurred since the master program was last amended, and determine if local amendments are
needed to maintain compliance. The department will maintain a checklist of legislative and rule
amendments to assist local governments with this review. The department will provide technical
assistance to ensure local governments address applicable changes to the act and master program
guidelines.
(ii) Review relevant comprehensive plans and regulations.
Local governments must review changes to the comprehensive plan and development regulations to
determine if the shoreline master program policies and regulations remain consistent with them.
Ecology SMA Rule Amendments: Periodic Review February 2017 8
WAC 173-26-191(1)(e) and WAC 173-26-211(3) provide guidance on determining internal consistency. It
is the responsibility of the local government to assure consistency between the master program and
other elements of the comprehensive plan and development regulations. Local governments should
document the consistency analysis to support proposed changes.
(iii) Optional review and analysis of changed local circumstances.
Local governments may consider during their periodic review whether to incorporate any amendments
needed to reflect changed circumstances, new information or improved data as described under
subsection (1) of this section. Local governments should consider whether the significance of the
changed circumstances warrants amendments. The decision as to whether a changed local circumstance
warrants a master program amendment rests with the local government. It is not necessary to update a
comprehensive inventory and characterization to make that determination.
(c) Take legislative action
Summary of proposed new WAC 173-26-090(3)(c)
§ 3(c)(i) – (iii) is based on the GMA periodic update rule [WAC 365-196-610(2)(c)].
§ 3(c)(iv) clarifies that when no changes are needed a local government will adopt formal “Findings of Adequacy.”
(c) Take legislative action.
(i) At the end of the review process, counties and cities must take legislative action declaring the review
process complete.
(ii) The notice of hearing for legislative actions that are intended to address the periodic review process
must state that the actions to be considered are part of the periodic review process under RCW
90.58.080(4).
(iii) The findings for any legislative action on the periodic review process must state that the action is
intended to satisfy the requirements of RCW 90.58.080(4).
(iv) A local government that determines after review that amendments are not needed shall adopt a
resolution, motion, or ordinance declaring findings of adequacy. Findings of adequacy are a local written
determination that no revisions to a shoreline master program are needed to comply with the
requirements of RCW 90.58.080(4).
(d) Submittal to the department
Summary of proposed new WAC 173-26-090(3)(d)
§ 3(d)(i) clarifies that when there are amendments, local governments will follow the normal amendment process.
§ 3(d)(ii) provides submittal requirements when there are no amendments – these are the required elements for
complete submittal to accompany “findings of adequacy.”
(d) Submittal to the department.
Ecology SMA Rule Amendments: Periodic Review February 2017 9
(i) A local government that determines amendments are needed shall submit the amendments to the
department consistent with WAC 173-26-110.
(ii) A local government that determines amendments are not needed shall submit the following in lieu of
the requirements of WAC 173-26-110:
(A) A resolution or ordinance declaring findings of adequacy.
(B) Evidence of compliance with applicable public notice and consultation requirements.
(C) Copies of all public, agency and tribal comments received during any applicable public
comment periods, or where no comments have been received, a statement to that effect.
(D) A completed checklist demonstrating review elements have been considered, and are either
inapplicable or have already been addressed through previous locally initiated amendments
prior to the scheduled periodic review.
(e) State process for approving periodic reviews
Summary of proposed new WAC 173-26-090(3)(e)
§ 3(e)(i) clarifies that Ecology must approve any amendment as well as the “findings of adequacy”. Any appeals
would be of Ecology’s approval rather than the local government determination.
§ 3(e)(ii) clarifies that the normal adoption process applies if there are amendments.
§ 3(e)(iii) provides submittal requirements where there are no amendments. Ecology will follow the normal
adoption process but substituting review of the local “findings of adequacy” with evaluation of actual amendments.
(e) State process for approving periodic reviews.
(i) The department must issue a formal approval of any amendment or findings of adequacy.
Department approval is necessary to affirmatively conclude the periodic review process, to confirm that
state review of local action has occurred, and to establish a definitive appeal window consistent with
RCW 90.58.190.
(ii) Where the local government final action includes master program amendments, local governments
and the department shall follow applicable adoption procedures described in WAC 173-26-120.
(iii) Where the local government final action is to adopt findings of adequacy, the department shall
follow applicable adoption procedures described in WAC 173-26-120. The department shall review the
findings of adequacy solely for consistency with RCW 90.58.080(4) and this section.
11730 118th Avenue N.E., Suite 600, Kirkland, WA 98034 | 425.821.3665 |
MEMORANDUM
Date: March 6, 2017 TG:15397.00
To: Robert Grumbach, City of Medina
From: Jon Pascal, P.E., Transpo Group
Subject: SR 520 Bridge Construction Traffic Monitoring Program – Final Analysis
This memorandum has been prepared to summarize and compare the traffic volumes and operations in the previous February 2016 and September 2016 memos1 with the final analysis of
current traffic volumes and operations. This analysis is being done as part of the SR 520 bridge construction traffic monitoring program for the City of Medina. The analysis compares current
traffic volumes to the previous traffic volumes to evaluate impacts, both the first, or “baseline” traffic volumes and the interim traffic volumes. The baseline traffic volumes were collected when
the temporary ramps to SR 520 were still operational, in November of 2015. The interim volumes were collected when the temporary ramps to SR 520 were closed and demolition work was being
done over barges, in June of 2016.
As the Washington State Department of Transportation (WSDOT) works to completes the SR 520 floating bridge project, an increase in hauling construction activities was scheduled during the
December 2016 time frame. The rise in construction-related vehicles is reflected in the traffic data collected as part of this monitoring program.
Study Area
The study area was defined through discussions with the City staff and is generally bounded by SR 520 to the north, NE 24th Street to the south, 84th Avenue NE to the east, and Evergreen
Point Road to the west. This is consistent with both the February 2016 baseline and September 2016 interim analyses.
Traffic Volumes
Daily directional traffic volumes and vehicle classifications were collected at the same three locations within the study area as in the February 2016 baseline and September 2016 interim
analyses: (1) along Evergreen Point Road just north of the SR 520 bridge project driveway (but south of NE 32nd Street), (2) along Evergreen Point Road just south of the project driveway (but
north of the Park & Ride entrance), and (3) along NE 24th Street east of 80th Avenue NE. All traffic data was collected between December 10 and 16, 2016. Table 1 summarizes the directional
roadway volumes by location, direction, and time period.
As shown in Table 1, total daily vehicle volumes decreased at all three locations. AM peak hour volumes stayed approximately the same, within 15 vehicles from the previous count, indicating
little change of traffic volumes during that time frame. All PM peak hour volumes decreased slightly between the June 2016 and December 2016 count, with the amount of decrease staying
under 30 vehicles. This indicates that the total number of vehicles using streets in the study area has stayed relatively the same as during the June 2016 count time frame. This is confirmed by
evaluating the differences in daily traffic volumes along Evergreen Point Road, which indicates that the project site is generating over 200 daily vehicle trips that access the local arterial system.
1 SR 520 Bridge Construction Traffic Monitoring Program – Existing Conditions Memorandum,
Transpo Group, February 3, 2016 & SR 520 Bridge Construction Traffic Monitoring Program – Interim Analysis, Transpo Group, September 27, 2016.
2
This is roughly 500 vehicle trips less than in 2015, but similar to the June 2016 vehicle trips. The vehicle classification of traffic was evaluated to see if the similarities to the June 2016 count
continued or if the planned hauling construction activities changed the composition of the vehicles traveling in the study area.
Table 1: Average Weekday Roadway Volumes Comparison (Nov. 2015, June 2016, Dec. 2016)
November 2015 June 2016 December 2016
Location Daily AM Peak Hour² PM Peak Hour³
Daily AM Peak Hour² PM Peak Hour³ Daily AM Peak Hour² PM Peak Hour³
NE 24th St e/o
80th Ave NE
Eastbound 2,981 314 385 3,153 283 247 2,697 295 224
Westbound 2,671 247 161 2,724 291 174 2,393 294 193
TOTAL 5,562 561 556 5,877 574 421 5,090 589 416
Evergreen
Point Rd n/o
Project Drvwy
Northbound 753 51 53 877 47 68 684 41 56
Southbound 751 60 249 870 58 71 697 62 54
TOTAL 1,504 111 302 1,746 105 139 1,381 103 110
Evergreen
Point Rd s/o
Project Drvwy
Northbound 1,045 50 53 991 53 71 803 48 63
Southbound 1,166 52 255 982 64 87 813 71 66
TOTAL 2,211 102 311 1,973 117 157 1,616 119 129
1. Volumes represent an average of mid-week volumes; Tuesday/Wednesday/Thursday for 2015 (November), Wednesday/Thursday for June 2016, and Tuesday/Thursday for December 2016. 2016 counts exclude certain days due to equipment and timing issues. 2. AM peak hour was calculated as a system-wide peak in 2015 and is 8:00 a.m. to 9:00 a.m. 3. PM peak hour was calculated as a system-wide peak in 2015 and is 3:00 p.m. to 4:00 p.m.
Vehicle Classifications
The traffic data was collected in a way in which vehicle classifications could be determined to estimate the number of light, medium, and heavy trucks traveling along the local roadways.
Vehicle classification data enables the monitoring program to understand the number of trucks traveling the roadways today, and how the number of trucks changed after the temporary SR 520
ramps were closed. Tables 2, 3, and 4 break down the daily, AM peak hour and PM peak hour volumes by location, direction, and vehicle classification and compare them to the volumes from
the two previous counts.
The vehicle classification counts are defined by the Federal Highway Administration (FHWA)2. Vehicles classes are grouped into tiers by type of vehicle. Tier 1 refers to passenger cars and
other two-axle, four-tire single unit vehicles (classes 1, 2, and 3), Tier 2 refers to single unit trucks or buses (classes 4 through 7), and Tier 3 refers to single- or multi-trailer trucks (classes 8 through
13).
2 https://www.fhwa.dot.gov/publications/research/infrastructure/pavements/ltpp/13091/002.cfm
11730 118th Avenue N.E., Suite 600, Kirkland, WA 98034 | 425.821.3665 |
Table 2: Comparison of Daily Average Weekday Roadway Volumes by Vehicle Classification 1,2
2015 November 2016 June 2016 December
Location Tier 1 Tier 2 Tier 3 TOTAL Tier 1 Tier 2 Tier 3 TOTAL Tier 1 Tier 2 Tier 3 TOTAL
NE 24th St e/o 80th
Ave NE
Eastbound 2,667 221 3 2,891 2,933 218 3 3,153 2,527 161 9 2,697
Westbound 2,459 210 2 2,671 2,533 189 2 2,724 2,185 198 10 2,393
TOTAL 5,126 431 5 5,562 5,466 407 5 5,877 4,712 359 19 5,090
Evergreen Point Rd
n/o Project Drvwy
Northbound 695 57 1 753 818 59 0 877 633 50 1 684
Southbound 699 52 0 751 830 40 0 870 662 35 0 697
TOTAL 1,394 109 1 1,504 1,648 99 0 1,747 1,295 85 1 1,381
Evergreen Point Rd
s/o Project Drvwy
Northbound 934 109 2 1,045 899 92 1 992 721 81 1 803
Southbound 1,040 125 1 1,166 908 74 1 983 712 101 0 813
TOTAL 1,974 234 3 2,211 1,807 166 2 1,975 1,433 182 1 1,616
1. Volumes represent an average of mid-week volumes; Tuesday/Wednesday/Thursday for 2015 (November), Wednesday/Thursday for June 2016, and Tuesday/Thursday for December 2016. 2016 counts exclude certain days due to equipment and timing issues. 2. Vehicle classification, as defined by the Federal Highway Administration (FHWA), are grouped into tiers. Tier 1 is classes 1 through 3, Tier 2 is classes 4 through 7, and Tier 3 is classes 8 through 13.
11730 118th Avenue N.E., Suite 600, Kirkland, WA 98034 | 425.821.3665 |
As shown in Table 2, the daily volumes at all three locations continue to show very few single or
multi-trailer trucks, as would be expected in a residential neighborhood. However, the number is increased from 5 trucks in both the November 2015 and June 2016 counts to 19 trucks in the
December 2016 counts. While the total number of Tier 3 vehicles is low, the number of trucks almost quadrupled. This could be due to the increased construction traffic that was expected
during the count time frame.
All three sets of data indicate there are several hundred delivery trucks a day within the study area. Along Evergreen Point Road, there was previously a total of 234 delivery trucks, but north of
the project driveway that number dropped to 109 trucks. This indicated that approximately 125 single-unit trucks traveled to and from the project site each day during the November 2015
timeframe. The June 2016 counts showed a total of 166 delivery trucks south of the project driveway and 99 delivery trucks north of it, indicating that the number of single-unit delivery trucks
had decreased to approximately 65 single-unit delivery trucks. The most recent counts show 85 single-unit delivery trucks north of the site and 182 trucks south of the site, demonstrating that 97
single-unit delivery trucks traveled to the project site during the December 2016 time frame. This is roughly a 50 percent an increase from the June 2016 counts but is still less than the November
2015 counts.
The following chart displays total daily vehicle volumes by location and classification for the November 2015, June 2016, and December 2016 study time frames to help emphasize the
differences in the amount of volumes at each location as well as the differences in the amount of smaller versus larger vehicles at each location.
Table 3 lists the AM peak hour volumes by location, direction, and classification. The volumes have similarities to the daily volumes in that there are little to no single or multi-trailer trucks (Tier
3). Comparing the 2015 volumes to the 2016 volumes, there continues to be little evidence of increased project site activity during the AM peak hour.
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
Nov 15 June 16 Dec 16 Nov 15 June 16 Dec 16 Nov 15 June 16 Dec 16
NE 24th St EP Rd n/o Site EP Rd s/o Site
Daily Vehicle Classification Count Comparison
Tier 1 Tier 2 Tier 3
11730 118th Avenue N.E., Suite 600, Kirkland, WA 98034 | 425.821.3665 |
Table 3: AM Peak Hour Average Weekday Roadway Volumes by Vehicle Classification1,2,3
2015 November 2016 June 2016 December
Location Tier 1 Tier 2 Tier 3 TOTAL Tier 1 Tier 2 Tier 3 TOTAL Tier 1 Tier 2 Tier 3 TOTAL
NE 24th St e/o 80th
Ave NE
Eastbound 301 12 1 314 267 16 0 283 283 12 1 295
Westbound 226 20 1 247 269 22 0 291 268 24 2 294
TOTAL 527 32 2 561 536 38 0 574 551 36 3 589
Evergreen Point Rd
n/o Project Drvwy
Northbound 40 11 0 51 41 6 0 47 39 2 0 41
Southbound 55 5 0 60 55 3 0 58 60 2 0 62
TOTAL 95 16 0 111 96 9 0 105 99 4 0 103
Evergreen Point Rd
s/o Project Drvwy
Northbound 44 6 0 50 47 7 0 54 44 5 0 48
Southbound 50 2 0 52 59 5 1 65 64 7 0 71
TOTAL 94 8 0 102 106 12 1 119 107 12 0 119
1. Volumes represent an average of mid-week volumes; Tuesday/Wednesday/Thursday for 2015 (November), Wednesday/Thursday for June 2016, and Tuesday/Thursday for December 2016. 2016 counts exclude certain days due to equipment and timing issues. 2. Vehicle classification, as defined by the Federal Highway Administration (FHWA), are grouped into tiers. Tier 1 is classes 1 through 3, Tier 2 is classes 4 through 7, and Tier 3 is classes 8 through 13. 3. AM peak hour was calculated as a system-wide peak in 2015 and is 8:00 a.m.
11730 118th Avenue N.E., Suite 600, Kirkland, WA 98034 | 425.821.3665 |
Table 4 shows the PM peak hour volumes by location, direction, and classification. There were
two single or multi-trailer trucks (Tier 3) during the PM peak hour along NE 24th Street in December 2016, the same as in June 2016; other than that, no other locations had Tier 3 trucks
during the PM peak hour. Consistent with Table 1, there continues to be little evidence of increased project site activity during the PM peak hour.
11730 118th Avenue N.E., Suite 600, Kirkland, WA 98034 | 425.821.3665 |
Table 4: PM Peak Hour Average Weekday Roadway Volumes by Vehicle Classification1,2,3
2015 November 2016 June 2016 December
Location Tier 1 Tier 2 Tier 3 TOTAL Tier 1 Tier 2 Tier 3 TOTAL Tier 1 Tier 2 Tier 3 TOTAL
NE 24th St e/o 80th
Ave NE
Eastbound 362 33 0 395 226 21 1 248 204 19 1 224
Westbound 151 10 0 161 166 8 1 175 184 8 1 192
TOTAL 513 43 0 556 392 29 2 423 388 27 2 416
Evergreen Point Rd
n/o Project Drvwy
Northbound 52 1 0 53 65 4 0 69 53 3 0 56
Southbound 229 20 0 249 67 4 0 71 51 3 0 54
TOTAL 281 21 0 302 132 8 0 140 104 6 0 110
Evergreen Point Rd
s/o Project Drvwy
Northbound 52 1 0 53 66 5 0 71 59 4 0 63
Southbound 233 22 0 255 77 10 0 87 56 10 0 66
TOTAL 286 25 0 311 143 15 0 158 115 14 0 129
1. Volumes represent an average of mid-week volumes; Tuesday/Wednesday/Thursday for 2015 (November), Wednesday/Thursday for June 2016, and Tuesday/Thursday for December 2016. 2016 counts exclude certain days due to equipment and timing issues. 2. Vehicle classification, as defined by the Federal Highway Administration (FHWA), are grouped into tiers. Tier 1 is classes 1 through 3, Tier 2 is classes 4 through 7, and Tier 3 is classes 8 through 13. 3. PM peak hour was calculated as a system-wide peak in 2015 and is 3:00 p.m..
11730 118th Avenue N.E., Suite 600, Kirkland, WA 98034 | 425.821.3665 |
Traffic Operations
A PM peak hour turning movement count was again collected at the intersection of 84th Avenue NE and NE 24th Street to evaluate existing intersection level of service (LOS). LOS analysis
methodology is based on procedures identified in the Highway Capacity Manual (2010), and evaluated using Synchro version 9.0. At signalized intersections, LOS is measured in average
control delay per vehicle and is typically reported using the intersection delay. Traffic operations for an intersection can be described alphabetically with a range of levels of service (LOS A
through F), with LOS A indicating free-flowing traffic and LOS F indicating extreme congestion and long vehicle delays. The results of the intersection LOS analysis for the PM peak hour are shown
in Table 5.
Table 5: 2015 Existing, 2016 Interim & 2016 Final PM Peak Hour Level of Service
2015 Existing 2016 Interim 2016 Final
Intersection LOS1 Delay2 LOS1 Delay2 LOS1 Delay2
Weekday PM Peak Hour
84th Avenue NE/NE 24th Street B 13 B 14 B 13
1. Level of service, based on 2010 Highway Capacity Manual methodology. 2. Average delay in seconds per vehicle.
As Table 5 shows, the intersection operated at LOS B with in 2015 and continued to operate at LOS B under both interim and final conditions. There was a slight increase in delay of one second
under the interim condition, with a decrease for the final condition back to 13 seconds of delay. This is consistent with the increase in total entering vehicles (TEV) between the 2015 and June
2016 count, then a decrease in December 2016. The 2015 count had 1,309 TEV and the June 2016 count had 1,455 TEV, an increase of roughly 11 percent. The December 2016 count had
nearly the same volumes as the 2015 count, at 1,304 vehicles, representing a decrease of the same roughly 11 percent. Traffic can typically fluctuate between 5 percent and 10 percent on any
given day, so the 11 percent fluctuation between counts is relatively consistent with that assumption. Note that the LOS results summarized in Table 5 do not reflect congestion from
adjacent locations due to limitations in the LOS analysis methodology.
The results of the operations analysis continue to indicate that any traffic delays within the study area during the PM peak hour are not a result of constraints within the local roadway network such
as the traffic signal at 84th Avenue NE and NE 24th Street. Calculated LOS shows generally good operations, although neither of the calculations account for impacts from adjacent back-ups, such
as SR 520 mainline congestion or ramp metering.
Summary of Results
Between the June 2016 and December 2016 count, daily vehicle volumes decreased at all three locations, AM peak hour volumes stayed approximately the same at all locations and all PM peak hour volumes decreased.
The project site is currently generating over 200 daily vehicle trips that access the local
arterial system, which is roughly 500 daily vehicle trips less than during the 2015 data but roughly the same as the June 2016 data.
The number of multi-trailer trucks increased from both previous counts by roughly 15 trips.
The number of single-unit delivery trucks to the project site increased by about half from the June 2016 count, but is still less than the November 2015 count.
Intersection operations at 84th Avenue NE / NE 24th Street are relatively consistent
between all three time frames.
CITY OF MEDINA
March 13, 2017
To: Mayor and City Council
From: Julie Ketter, Acting Finance Director
Re: February 2017 Financial Reporting
The February 2017 Reporting includes:
•February 2017 AP Check Register Activity Detail (7.3)
•February 2017 Revenue & Expense Summary
Key Items for February YTD include:
GENERAL FUND
Revenue:
•Property Tax is at $66K as of February 2017. Property Tax normally is deposited during the April/May
and October/November fiscal periods so no larger deposits are expected until that time.
•Sales Tax Revenues are at $154K as of February, continuing to track lower than budget. Annualized,
the trend would give us $925K in Sales Tax for the year vs an annual budget of $1.2M. However, sales
tax doesn’t come in evenly throughout the year and will often have “spikes” corresponding to large
destination-based purchases. It is too early in the year to adjust the forecast but it is worth monitoring.
•Utility Taxes are trending lower than budget but difference will most likely be made up by the end of the
year.
Expense:
•Finance pays the full 2017 annual WCIA Insurance Liability premiums in January, $191K. Additionally,
annual software support is paid out of Finance. These expenses cause over 40% of the cost center’s
annual budget to be spent in the first 2 months.
•Police: Expenses are running below budget, pending the hiring of the open Officer position.
•Fire & Medical Aid: Contract payments to Bellevue are due in the spring & fall so no expenses are
recorded yet.
•Recreational Services: Bellevue Boys and Girls Club received $20,000 from the City of Medina in
February. The recreational service will be tracked along with Lifeguard Services in the
recreational/lifeguard services budget.
•Overall expenses continue to trend low but mostly due to timing of invoices and seasonal expenses.
CAPITAL FUND
Revenue:
•Motor Fuel Tax is tracking exactly to budget with $10K as of February. A $25K DOE grant is
expected later in the year.
Expense:
•Expenses are low through February due to expected occurrence of seasonal costs later in the year.
CAPITAL FUND
Revenue:
•Real Estate Excise Taxes are $131K through February. Annualized this would give us $783K in REET
vs an annual budget of $874K. It is too early to predict a trend but it should be reviewed monthly. Last
year’s REET total was $943K.
AGENDA ITEM 7.1c
Expense:
• Capital expenditures are $112K as of February 2017. $71K of this is attributed to the City Hall sidewalk
project which is offset by a TIB grant. The second installment of the grant was received in February.
Other Finance Items:
• April – Is 2016 Annual Report preparation for the WA State Auditor’s Office and Q1 2016 Federal and
State Filings.
• May – Is WCIA COMPACT Audit month. The focus for the 2016 Audit has not been determined at this
time.
AGENDA ITEM 7.1c
City of Medina
Revenue & Expense Summary
February 2017
REVENUE: FEB ACTUAL
FEB YTD
ACTUAL
2017 FEB YTD
BUDGET
2017 ANNUAL
BUDGET
% of Budget
Total
BUDGET
REMAININGGeneral Fund
Property Tax $49,128 $66,292 $0 $2,734,048 2.42%$2,667,756
Sales Tax $75,843 $154,127 $199,686 $1,198,116 12.86%$1,043,989
Criminal Justice $8,444 $15,115 $13,938 $83,628 18.07%$68,513
B & O Tax: Utility & Franchise Fee $16 $137,354 $171,568 $686,273 20.01%$548,919 Leasehold Excise Tax $286 $286 $663 $3,977 7.20%$3,691 Licenses & Permits $58,937 $86,611 $73,359 $440,155 19.68%$353,544
General Government $0 $4,720 $8,414 $332,908 1.42%$328,188
Planning & Development, Passport $26,040 $49,730 $54,667 $328,000 15.16%$278,270
Fines, Penalties, Traffic Infr.$3,989 $10,414 $10,000 $60,000 17.36%$49,586
Misc. Invest. Facility Leases $8,971 $23,938 $27,400 $164,397 14.56%$140,459
Other Revenue, Dispositions $0 $0 $500 $3,000 0.00%$3,000
General Fund Total $231,653 $548,589 $560,194 $6,034,502 9.09% $5,485,913 General Fund Transfers In $0 $0 $0 $0 0.00%$0
Street Fund $5,064 $10,200 $11,478.50 $93,871 10.87%$83,671 Street Fund Transfers In $20,833 $41,670 $41,667 $250,000 16.67%$208,330Tree Fund $0 $0 $1,667 $10,000 0.00%$10,000Capital Reserve Fund $0 $0 $0 $0 0.00%$0
Capital Fund $93,399 $185,952 $181,548 $1,089,290 17.07%$903,338Total (All Funds)$330,116 $744,741 $754,888 $7,227,663 10.30% $6,482,922 Total (All Funds) Transfers In $20,833 $41,670 $41,666.67 $250,000 16.67%$208,330
EXPENDITURES:FEB ACTUAL
FEB YTD
ACTUAL
2017 FEB YTD
BUDGET
2017 ANNUAL
BUDGET
% of Budget
Total
BUDGET
REMAININGGeneral Fund
Legislative $7,705 $12,415 $6,184 $37,103 33.46%$24,688
Municipal Court $5,097 $11,187 $15,533 $93,200 12.00%$82,014 Executive $22,346 $39,829 $48,537 $291,224 13.68%$251,395 Finance $60,837 $295,778 $278,715 $717,051 41.25%$421,273
Legal $26,141 $26,141 $38,333 $230,000 11.37%$203,859
Central Services $35,611 $58,487 $61,917 $427,717 13.67%$369,230
Police Operations $131,487 $289,112 $339,685 $2,192,426 13.19%$1,903,314 Fire & Medical Aid $0 $0 $0 $696,421 0.00%$696,421 Emergency Prep.$109 $218 $3,242 $19,450 1.12%$19,232
Public Housing $0 $0 $2,736 $16,417 0.00%$16,417
Environmental Services $0 $9,624 $9,624 $12,512 76.92%$2,888
Development & Planning $67,910 $105,425 $121,305 $727,832 14.48%$622,407
Mental Health Services $204 $204 $133 $800 25.53%$596
Recreational Services $20,000 $20,000 $20,000 $54,250 36.87%$34,250
Parks $32,331 $61,487 $84,662 $507,972 12.10%$446,485
General Fund Total $409,777 $929,907 $1,030,608 $6,024,375 15.44% $5,094,468 General Fund Transfers Out $17,500 $35,000 $35,000 $210,000 16.67%$175,000Street Fund $19,515 $39,907 $65,302 $391,814 10.19%$351,907Tree Fund $12,463 $12,463 $5,833 $35,000 0.00%$22,537
Capital Fund $41,836 $111,921 $173,500 $1,041,000 10.75%$929,079
Capital Fund Transfers Out $3,333 $6,670 $6,667 $40,000 16.68%$33,330
Total (All Funds)$483,591 $1,094,198 $1,275,243 $7,492,188 14.60%$6,397,990 Total (All Funds) Transfers Out $20,833 $41,670 $41,667 $250,000 16.67%$208,330
Note: Cash and Investments has moved to a separate report
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
March 13, 2017
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
MARCH AND APRIL PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Park Board Meeting March 20 5:00 pm Medina City Hall
Planning Commission Meeting March 28 6:00 pm Medina City Hall
Park Board Annual Easter Egg Hunt April 8 10:00 am Medina Park
City Council Meeting April 10 6:30 pm Medina City Hall
Park Board Meeting April 17 5:00 pm Medina City Hall
Planning Commission Meeting April 25 6:00 pm Medina City Hall
Shredder Day/Drug Take-Back/E-Recycle April 29 9:00 am to
12:00 pm
Medina Park
Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of February, the City issued 13 bulletins amounting to a total of
11,139 bulletins delivered to subscribers; approximately 27.1% were opened. See Attachment 1.
As of February 28, the City had 4,755 subscribers (change in total subscribers +24), with a combined total
of 31,100 subscriptions (change in total subscriptions +297).
RECORDS REQUESTS
As of February 28, 11 public records requests have been received by central services. See
Attachment 2.
AGENDA ITEM 7.1d
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
February, 2017 13 11,434 11,139 2,528 27.10%1,855
January, 2017 19 9,994 9,761 1,582 20.80%2,159
December, 2016 8 6,066 5,909 857 17.80%1,120
November, 2016 33 23,496 22,955 3,569 19.60%4,851
October, 2016 32 30,217 27,795 4,538 20.10%5,345
September, 2016 23 21,840 21,383 3,570 20.50%4,063
August, 2016 31 30,980 30,095 4,621 18.70%5,718
July, 2016 32 28,189 27,488 4,545 20.20%5,335
June, 2016 32 28,508 27,770 5,236 22.80%5,060
May, 2016 37 35,493 35,161 5,867 20.10%6,121
April, 2016 41 32,221 31,917 5,727 22.00%5,944
March, 2016 28 17,534 17,318 3,089 21.50%3,032
February, 2016 19 19,672 19,390 3,345 20.80%3,451
January, 2016 21 18,954 18,662 3,629 23.30%3,195
December, 2015 20 22,733 22,194 3,604 19.20%3,547
November, 2015 24 15,522 15,180 2,200 18.30%3,239
October, 2015 25 19,884 19,507 3,059 18.90%3,425
September, 2015 21 15,494 15,276 2,437 19.60%2,930
August, 2015 24 18,360 18,022 3,170 21.20%3,180
July, 2015 22 15,575 17,311 3,086 22.60%3,697
June, 2015 22 16,122 15,866 2,576 20.90%3,608
Date Sent Top 10 Most Read Bulletins During February Emails Opened
Email Open
Rate
02/06/2017 05:16 PM PST 91 17%
02/10/2017 01:52 PM PST 88 14%
02/11/2017 08:36 AM PST 189 25%
02/13/2017 11:36 AM PST 94 18%
02/14/2017 11:09 AM PST 549 23%
02/15/2017 03:48 PM PST 85 18%
02/17/2017 09:11 AM PST 794 23%
02/17/2017 12:30 PM PST 1,452 71%
02/24/2017 12:18 PM PST 595 23%
02/27/2017 04:18 PM PST 82 16%
Notice of Medina Park Board Meeting - Monday, February 27,
2017
Medina Park Playground Closure Extended for Improvements
Pursuit Suspects
Notice of Public Hearing - Proposed Ordinance Adopting New
Noise Code Regulations
Cancelled Notice of Medina Park Board Meeting - Monday,
February 27, 2017
Medina City Hall New Operating Hours
Comparisons:
Meeting Notice - February 13, 2017 Medina City Council
Special & Regular Meeting
NOTICE OF APPLICATION Level 2 TAILORED CMP-17-001
2/13/17 Medina City Council Meeting Agenda Packet
NOTICE OF APPLICATION Level 1 Tailored Construction
Mitigation Plan
ATTACHMENT 1
02/01/2017 - 02/28/2017
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: March 13, 2017
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: February, Public Records Request Tracking
In February 2017, central services staff received 11 new public records requests.
These requests required approximately hours of 5 hours central services staff time and
zero time of consulting time with the City Attorney. The overall February cost, which
includes staff hourly rate plus benefits is approximately $275.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In February 2017,
the Police Department received 15 new records requests. These requests required
approximately 1 hour of staff time at a direct cost of $48. The requests are from outside law enforcement agencies, insurance carriers, the public and person’s involved
in the incidents.
ATTACHMENT 2
AGENDA ITEM 7.1d
Assigned
Dept Reference No
Required
Completion
Date
Customer Full
Name
PRR - Type of
Records
Requested
Public Record Desired
Central
Services
P000510-
020217 2/13/2017 Mark nelson Development
Services
Building permits & Plans
& survey if available
Adkins 3204 Evergreen
Point Road
Central
Services
P000512-
020617
2/15/2017 Eric Whiting Building Building Permit/Plans
Central
Services
P000513-
020617
2/15/2017 Cortney
Windh
Development
Services
Building Permits?Plans
1637 77th Ave NE, Medina
. Looking for final
approved permit or some
verification all has been
approved.
Central
Services
P000515-
020717 2/16/2017 Project
Coordinator
Christopher
Alexander
Development
Services
Building Permit
Applications and/or any
Variance or Deviation
applications pertaining to
the 1987 construction of
the single family home at
3645 Evergreen Point
Road, Medina, WA (KC
Parcel: 2425049225)
County records list the year
the existing home was built
as 1987. Presumably, the
building permit and
associated permits could
have been applied for as
early as 1985 or 1986.
Run Date: 03/08/2017 8:22 AM
Medina Public Records Request Report
Create Date Request Type Assigned Staff
2/2/2017 Public
Records
Request
Sunita Hall
2/6/2017 Public
Records
Request
Aimee Kellerman
2/6/2017 Public
Records
Request
Sunita Hall
2/7/2017 Public
Records
Request
Sunita Hall
Central
Services
P000517-
020717
2/16/2017 MS Heija
Nunn
Development
Services
Printout of Hearing
Examiner Decision
Central
Services
P000518-
020917
2/21/2017 John Sadler Building Civil Engineering Plans,
Topographic Site Plan,
Geotechnical reports for
construction of residence at
111 - 84th Ave NE, Medina
Central
Services
P000519-
020917
2/21/2017 Greg Rauch Building Permitting records for the
property located at 601
Evergreen Point Road.
Trying to locate issued
permits for the existing pier
structure.
Central
Services
P000520-
021017
2/22/2017 President Paul
Ascherl
Building Permitted drawings/design
for B14-070 for a new
boatlift cover at 538
Overlake Drive East. B14-
008 for the repair of an
existing boat cover at 647
Evergreen Point Road.
Sunita Hall
2/10/2017 Public
Records
Request
Sunita Hall
2/7/2017 Public
Records
Request
Sunita Hall
2/9/2017 Public
Records
Request
Sunita Hall
2/9/2017 Public
Records
Request
Central
Services
P000528-
022717
3/8/2017 Maria Sainciuc Building Microfilms, permitted
drawings of the existing
house. address: 1636 77th
Avenue Northeast
Central
Services
2/14/2017 P000522-
021417
Public
Records
Request
2/24/2017 Aaron Smith Development
Services
I'm sorry if this is the
second time I submit this
request - I can't tell if the
one I submitted yesterday
went through (I did not
receive an email
confirmation and It doesn't
appear to show a request in
the portal). I received
notice that the City granted
a one year extension to
conduct development
activity to WSDOT under
SDP 2011-03, SDP 2011-
04, CUP 277 and CUP 278.
I am requesting a copy of
the letter dated 1/27/17
from Scott White which
sought the extension as
well as any other
communication, document
or report included as an
email, attachment, hard
copy or otherwise. Thank
you for your help in this
matter, Aaron
Sunita Hall
2/27/2017 Public
Records
Request
Sunita Hall
Aaron Smith Development
Services
I recently made a request
for records relating to a
Shoreline Permit extension
that was granted to the
Washington Department of
Transportation of for work
on the SR 520 floating
bridge. (Reference #
P000522-021417). I'd
like to follow up my
request with a request for
the information referenced
in the materials provided.
In an email from Scott
White to Robert Grumbach
on January 26, 2017, Mr.
White explains that he
"will be bringing a detailed
description of the
remaining work to your
office this afternoon."
Please provide any all
materials that were
included, discussed or
provided at that meeting.
Thank you, Aaron Smith
Sunita HallCentral
Services
2/28/2017 P000529-
022817
Public
Records
Request
3/9/2017
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
March 13, 2017
To: Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Ryan Osada, Public Works Director
Subject: February 2017 Public Works Report
1. FEBRUARY SNOW – The month of February recorded the heaviest snowstorm in 5 years. The
Public Works Crew was out early in the morning and late in the day to keep the roads clear for
travelers. Rainfall was also a major issue during this month with localized flooding due to the City’s
storm system being overloaded. The Public Works crew did an excellent job responding to all the
daily issues that were reported.
Evergreen Point Road at City Hall
AGENDA ITEM 7.1e
2. 84th AVE NE OVERLAY & NE 24th ST INTERSECTION PROJECT (TIB) – In February, the council
approved moving forward with Option “C” which incoporated a shared pedestrian & bicycle path
with an estimated cost of $605,350.00. After reviewing the draft plan with Greg Armstrong (TIB),
he will recommend an additional $625,000.00 in addition to the original $499,300.00 to the TIB
Board on March 23rd. Below is a cost breakdown IF TIB grants the additional funds for the project.
Side Paths Clyde Hill Medina TIB TOTAL
East & West Side
Traffic Study $23,000 $23,000 $0 $46,000
Additional
Design/Analysis $20,000 $20,000 $0 $40,000
Traffic Signals $0 $0 $300,000 $300,000
Road/Other Construction $125,000 $125,000 $600,000 $850,000
(new) W. Side $150,000 $150,000 $150,000 $450,000
(new) E. Side $25,000 $25,000 $50,000 $100,000
Engineering $50,000 $50,000 $25,000 $125,000
(new design)
Engineering $45,000 $45,000 $0 $90,000
Construction Services $37,500 $37,500 $0 $75,000
TOTAL: $475,500 $475,500 $1,125,000 $2,076,000
TOTAL W/O TRAFFIC
STUDY: $452,500 $452,500 $1,125,000 $2,030,000
Cost break down IF TIB approves additional funding
AGENDA ITEM 7.1e
3. CITY HALL SIDEWALK (TIB) – During the construction of this project it was discovered that
the walkway would be an “Access Ramp” versus a “ROW Sidewalk” since the project falls within
the Beach Park property line. ADA has different walkway requirement for access ramps which
include handrailing along BOTH sides regardless of drop off heights. The estimated cost for the
additional railing is $29,931.77. The City Engineer is currently working on the final design and
the estimated time for completion is approximately three weeks.
City Hall Access Ramp
AGENDA ITEM 7.1e
4. MEDINA PARK PLAYGROUND – The playground project has endured several weather delays
during the month of February. NPM Construction is scheduled to be substantially complete by
March 17th. During one of the heaviest rainfall weeks, the inspector noticed that the original
drainage system was not funtioning as intended. The City Engineer recommended that an
additional system be installed to ensure the playground area would not flood during heavy rain
events.
New drainage system at the Playground
AGENDA ITEM 7.1e
5. MAINTENANCE UPDATES – Last month the Public Works crew completed the seemingly
endless task of updating the street signs. The next item would be to update the rest of the stop
signs, miscellaneous signs and replace the old wooden posts with galvanized metal posts. The
harsh weather during the month of February kept the crew busy chasing storm related floods
and keeping the roads clear of snow & ice. Some of the other maintenance items included
cleaning the Medina Park fountain and performing the finishing touches at the Post Office.
Medina Park Fountain Maintenance
AGENDA ITEM 7.1e
Dave working on street signs
AGENDA ITEM 7.1e
Painted Wheel Stops at the Post Office
More Street Signs
AGENDA ITEM 7.1e
6. PROJECT UPDATES –
2016 NE 32nd Street Overlay – The City and the Consultants are working with the contractor to
establish a mutually acceptable repair method.
2016 City Hall Sidewalk – Substantially complete. The City Building Official recently discovered
that the “access ramp” requires handrails on both sides of the walkway. The additional costs
are currently being negotiated with the contractor.
2016 84th Ave NE Overlay & NE 24th St Intersection – Options A or C will need to be decided at
the February 13th council meeting.
2015 Medina Park Stormwater Pond Imp. – This is an ongoing project. King County has added
an additional $46,640.00 to this fund for 2017. Gray & Osborne is working on developing a
dredging plan for the upper pond.
2016 Post Office Parking Lot Overlay & Sidewalk Imp. – Complete. The public works crew will
do the finishing touches to the project.
2016 Post Office Park Landscaping – City Staff will complete the landscaping in the Spring.
Planting Pots and bench has been ordered.
2016 Bocce Ball Court – 2017 PW will add benches and tables in addition to signage.
2016 Medina Park Playground – A change order was issued to install a new drainage system.
The contractor is scheduled to be substantially complete by March 17th
2016 Relight Washington – Intolight has been onsite installing the new LED lights and is very
close to completing the project.
2016 Park Drinking Fountains & Shower – PW will install the fountains in the coming months.
2017 Hazardous Tree Removal – Tom Early & Pat Crickmore will identify trees and map them
next week. This project is scheduled to go out for bid in April.
AGENDA ITEM 7.1e
2017 Overlake Drive Bridge Railing & Repair – Draft plans will be completed soon and available
for review by the residents surrounding both bridges.
2017 City Hall Parking Improvements – Design work has begun. This project is scheduled to go
out for bid in May.
2017 Citywide Sidewalk Design – Spring 2017
2017 Medina Park South Pond Bridge Replacement – Design work has begun. This project is
scheduled to go out for bid in May.
2017 Medina Beach Park Tree Replanting – A four phase conceptual plan has been drafted.
The park board will review the plan at the next meeting.
AGENDA ITEM 7.1e
AGENDA ITEM 8.1
AGENDA ITEM 8.1
AGENDA ITEM 8.1
AGENDA ITEM 8.1
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, February 13, 2017
5:30 PM
MAYOR
ALEX MORCOS CITY MANAGER
MICHAEL SAUERWEIN
DEPUTY MAYOR
SHEREE WEN CITY ATTORNEY
KATHLEEN J. HAGGARD
COUNCIL MEMBERS
CYNTHIA ADKINS
PATRICK BOYD
DAVID LEE
JOHN MAFFEI
CURT PRYDE
CITY CLERK
AIMEE KELLERMAN
MINUTES
SPECIAL MEETING
Mayor Morcos called the Executive Session to order in the Medina Council Chambers
at 5:30 p.m.
Council Members Present: Adkins, Boyd, Lee, Maffei, Pryde, Wen and Mayor Morcos
Council Members Absent: None
Staff Present: Sauerwein, Haggard, Andree, Ketter, Burns, Osada, and Kellerman
EXECUTIVE SESSION
ES-1: RCW 42.30.140 (4)(a)
Collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or
application of a labor agreement, or (b) that portion of a meeting during which the
governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional
negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress.
ACTION: There was no action taken following Executive Session.
AGENDA ITEM 8.2
ADJOURNMENT
The Mayor adjourned the to the regular meeting in the Medina Council Chambers at
6:16 p.m.
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Morcos called the regular meeting to order in the Medina Council Chambers at
6:30 p.m.
Council Members Present: Adkins, Boyd, Lee, Maffei, Pryde, Wen and Mayor Morcos
Council Members Absent: None
Staff Present: Sauerwein, Haggard, Grumbach, Ketter, Burns, Osada, Knott, Martin, Newton, and Kellerman
2. PLEDGE OF ALLEGIANCE
The Mayor led the pledge.
3. APPROVAL OF MEETING AGENDA
ACTION: Motion Wen to pull Agenda Item 8.6 for discussion as agenda item 10.05 in Other Business.
ACTION: Mayor Morcos clarified that Council will not be debating or making suggested changes to the Planning Commission recommendation tonight. This item will come
back to Council in March for a public hearing and Council discussion.
ACTION: Motion Adkins second Wen and carried by a 7:0 vote; Council approved the agenda
as amended.
4. PRESENTATIONS
4.1 Recognition to Officer Emmet Knott for 20 Years of Service to the City.
Chief Burns recognized Officer Emmet Knott for his 20 years of service to the City of Medina.
4.2 Medina Police Department Employee of the Year Award – Records Manager Jen Newton
Chief Burns gave recognition to Medina Police Department Employee of the Year, Records Manager Jen Newton.
AGENDA ITEM 8.2
5. PUBLIC COMMENT PERIOD
Mayor Morcos opened the public comment period at 6:40 p.m. The following individuals addressed the Council:
• Marcus King in support of Agenda Item 8.6 (changed to 10.05) Planning
Commission’s “Noise Control Regulations” recommendations.
• Drew Blazey commented in support of Option A for the 84th/24th Project.
• Connie Gerlitz commented that the median planter on 84th looks great.
Mayor Morcos closed the public comment period at 6:45 p.m.
6. REPORTS AND ANNOUNCEMENTS
6. Commissions, Boards, and Advisory Committee Reports.
Emergency Preparedness Chair Kay Koelemay reported that the Emergency
Preparedness Committee created a sub-committee to review options for emergency water for the City and the next meeting is scheduled in April.
Planning Commission Chair Shawn Schubring reported on updates from the Planning Commission.
Park Board Chair Drew Blazey reported that the Park Board has a great work program for 2017. For Arbor Day the Park Board will plant five or six trees. This year the Easter
Egg Hunt is scheduled for Saturday, April 8, 2017 at Medina Park.
7. CITY MANAGER'S REPORT
• 84th/24th Project - Final Selection of the Preferred Design Alternative
• City Manager 2017 Objectives
• City Hall Hours of Operation
• Maintenance of the 520 Lids
City Manager Sauerwein gave a brief review of the 84th/24th Alternative Street Design
options.
Council discussed.
ACTION: Motion Boyd to direct the City Manager to pursue Option A for the 84th/24th street
design project, seconded by Maffei. Motion failed by a 4:3 vote (Adkins, Lee,
Morcos, and Wen dissented).
Council continued discussion on options.
AGENDA ITEM 8.2
ACTION: Motion Wen second Adkins to move forward with Option C for the 84th/24th street design project. Motion carried by 5:2 vote (Boyd and Maffei dissented).
Sauerwein reported on the City Manager’s 2017 objectives and he will be reporting back monthly with updates. He also announced that City Hall will be changing its operating
hours beginning March 1, 2017; business hours will be Monday through Friday, 7:30 a.m. to 4:00 p.m.
7.1 Police, Development Services, Finance, Central Services, Public Works
8. CONSENT AGENDA
ACTION: Motion Boyd second Pryde and carried by a 7:0 vote; Council approved the
Consent Agenda with the exception of Agenda Item 8.6 which was moved to Other Business as 10.05.
8.1 Subject: Approved November 7, 2016 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Sunita Hall, Deputy City Clerk
8.2 Subject: Planning Commission Meeting Minutes of:
a) Approved November 22, 2016; and
b) Approved December 6, 2016
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Development Services Coordinator
8.3 Subject: Draft January 10, 2017 Regular Meeting Minutes
Recommendation: Adopt Minutes.
Staff Contact: Aimee Kellerman, City Clerk
8.4 Subject: Check Register:
a)Year-End; and
b) January 2017, Check Register
Recommendation: Approve.
Staff Contact: Nancy Adams, Finance Director
8.5 Subject: Eastside Transportation Partnership (ETP) Legislative Priorities
Recommendation: Endorse 2017 ETP Legislative Priorities
Staff Contact: Michael Sauerwein, City Manager
8.7 Subject: BRC Acoustic Testing and Audiovisual Design On-Call Noise Inspection
Contract
Recommendation: Approve.
Result of Recommended Action: Approval will allow the City Manager to enter into an
agreement with BRC to provide on-call and on-site testing and inspection services for
new mechanical appliances and systems.
Staff Contact: Robert Grumbach, Development Services Director
AGENDA ITEM 8.2
8.8 Subject: Resolution 390 - Fee Schedule Modification
Recommendation: Approve.
Result of Recommended Action: Adoption of Resolution 390 will approve modification
of several fees on the City's fee schedule..
Staff Contact: Robert Grumbach, Development Services Director
9. PUBLIC HEARING
None.
10. OTHER BUSINESS
10.05 Subject: Receive Planning Commission Recommended Repealing and Readopting
Noise Control Regulations
Recommendation: Approve.
Result of Recommended Action: Directs staff to prepare an ordinance consistent with
the Planning Commission's recommendation and will add this item to the March regular
Council meeting for adoption (if ordinance is approved, it will require review by the Department of Ecology before it can go into effect). Staff will draft an ordinance
consistent with the Planning Commission's recommendation and will add to the March
Council meeting for adoption.
Staff Contact: Robert Grumbach, Development Services Director
Director of Development Services Robert Grumbach gave a brief background of the noise code.
ACTION: By consensus Council agreed to send comments and/or suggestions to the Development Services Director no later than February 27, 2017.
ACTION: By consensus Council directed staff to look at creating a separate nuisance
ordinance regarding leaf blowers and bring it back at a future meeting.
10.1 Subject: Solid Waste / Recycling Franchise Discussion
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will discuss the current solid waste/recycling franchise and review other services that may be available to the City.
Staff Contact: Michael Sauerwein, City Manager
City Manager Sauerwein gave a brief presentation the City’s current solid waste /
recycling services and provided a comparable of nearby cities.
ACTION: By consensus Council directed staff to create a list of desirable service options for
garbage and recycling collection service, which will be brought back before the
Council for review.
AGENDA ITEM 8.2
10.2 Subject: 2017 Planning Commission Work Program
Recommendation: Approve.
Result of Recommended Action: Approval will set the 2017 Work Plan for the
Planning Commission.
Staff Contact: Robert Grumbach, Development Services Director
Director of Development Services Robert Grumbach gave an overview of the 2017 Planning Commission Work Program.
ACTION: Motion Adkins to remove item 11 “Home Business” and approve the remaining 2017 Planning Commission Work Plan. This was seconded Pryde and carried by a
7:0 vote.
10.3 Subject: Tree Code Follow-up Study
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council will be briefed on how the new tree code is
functioning and on recommendations to make improvements.
Staff Contact: Robert Grumbach, Development Services Director
Director of Development Services Robert Grumbach gave a brief presentation on the
tree code follow-up study and answered questions.
ACTION: Discussion item only; no action taken.
10.4 Subject: City Council Agenda Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings and
make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
ACTION: Council and staff reviewed upcoming meetings; there were no changes.
11. PUBLIC COMMENT
Mayor Morcos opened the public comment period at 9:16 p.m. There were no speakers. Mayor Morcos closed the public comment period.
12. ADJOURNMENT
Motion Wen second Pryde; Council adjourned the Regular Meeting at 9:16 p.m.
_______________________
Alex Morcos, Mayor
Attest:
_____________________________
Aimee Kellerman, City Clerk
AGENDA ITEM 8.2
Check Register
February 2017
Page 1 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
AV Capture All, Inc.1316 Meeting Recording Software $2,614.86 58486 2/10/2017 001-000-000-518-10-41-00 Professional Services
$2,614.86 58486 Total
Boys & Girls Club of Bellevue 02022017CC 2017 Contribution $20,000.00 58487 2/10/2017 001-000-000-571-00-41-00 Recreational Svcs - Boys & Girls Club
$20,000.00 58487 Total
Centurylink 4256373989759B - 1/17-2/17 PD Phone/Fax $187.83 58488 2/10/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
Centurylink 4254548183070B - 1/08-2/08 Shop Phone Service $106.87 58488 2/10/2017 001-000-000-576-80-42-00 Telephone/postage
$294.70 58488 Total
CleanPro Services 01-0117 CH Janitorial Services $1,249.00 58489 2/10/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
CleanPro Services 01-0117 CH Janitorial Services ($50.00)58489 2/10/2017 001-000-000-521-20-41-50 Recruitment-Background
$1,199.00 58489 Total
CNR, Inc 14097 Mitel Phones-Feb2017 $198.48 58490 2/10/2017 001-000-000-514-20-48-00 Repairs & Maint-Annual Software Maint
$198.48 58490 Total
Code Publishing Co.55416 MMC Online Update $100.52 58491 2/10/2017 001-000-000-518-10-41-00 Professional Services
$100.52 58491 Total
Comcast 8498330081741723 - 2/7/17-3/6/17 Camera 700 LWB $209.85 58492 2/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130197935 - 2/7/17-3/6/17 Camera 1000 LWB $209.85 58492 2/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$419.70 58492 Total
Crystal And Sierra Springs-Admin 11037150020417 CH Water Cooler $85.36 58493 2/10/2017 001-000-000-518-10-41-00 Professional Services
$85.36 58493 Total
Crystal And Sierra Springs-Police 5296969020417 PD Water $76.57 58494 2/10/2017 001-000-000-521-20-31-00 Office Supplies
$76.57 58494 Total
ENA Couriers Inc 430500 Courier to Court $31.16 58495 2/10/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
ENA Couriers Inc 430576 Courier to Court $31.16 58495 2/10/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$62.32 58495 Total
Gunningham, Sebastian AD/CMP-GUNNINGHAM Advanced Deposit and CMP Bond Refund $3,919.12 58496 2/10/2017 631-000-000-589-90-12-58 CMP bond release, Gunningham
$3,919.12 58496 Total
Hermanson Company, LLP 21305 CH LNI Inspt. Repair $272.11 58497 2/10/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Hermanson Company, LLP 21326 CH HVAC Repairs $959.60 58497 2/10/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$1,231.71 58497 Total
Home Depot Credit Services 5083609 Shop Supplies $27.48 58498 2/10/2017 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 1020388 Concrete for Sign Posts $72.74 58498 2/10/2017 101-000-000-542-30-41-00 Professional Services
Home Depot Credit Services 9260314 Concrete for Sign Posts $112.28 58498 2/10/2017 101-000-000-542-30-41-00 Professional Services
Home Depot Credit Services 7012609 Sign Posts & Screws $153.02 58498 2/10/2017 101-000-000-542-30-41-00 Professional Services
$365.52 58498 Total
Imagenet, LLC 24678 Scanning Services $638.61 58499 2/10/2017 001-000-000-518-10-41-00 Professional Services
$638.61 58499 Total
Interstate Modular, Inc.01/31/17 PGB Performance Guarantee Bond Release $2,000.00 58500 2/10/2017 631-000-000-589-90-10-74 Release PGB, Interstate Mod.
$2,000.00 58500 Total
KC Office of Finance 2082455 2016 Voter Registration $7,576.97 58501 2/10/2017 001-000-000-511-60-51-00 Election Services-Voter Regist
$7,576.97 58501 Total
Keating, Bucklin & McCormack, Inc. PS 8680 Interim Fees on CF Matter 1002-01150 $2,358.50 58502 2/10/2017 001-000-000-515-30-41-60 Special Counsel
$2,358.50 58502 Total
Konica Minolta Business Solutions 243764432 Copier Lease 1/1/17-1/31/17 $187.14 58503 2/10/2017 001-000-000-521-20-45-00 Equipment-Lease & Rentals
$187.14 58503 Total
Kroesen's Uniform Company 42081 Uniform $526.01 58504 2/10/2017 001-000-000-521-20-22-00 Uniforms
$526.01 58504 Total
Level 3 Communications, LLC 51183324 CH Telephones $465.48 58505 2/10/2017 001-000-000-518-10-42-00 Postage/Telephone
$465.48 58505 Total
Lowe's Business Account 14464329 Supplies for Park Plaque $11.64 58506 2/10/2017 001-000-000-576-80-31-00 Operating Supplies
Lowe's Business Account 24494002 Molding for Shop $40.22 58506 2/10/2017 001-000-000-576-80-31-00 Operating Supplies
$51.86 58506 Total
Message Watcher, LLC 33864 JAN'17 Email Service $303.00 58507 2/10/2017 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
$303.00 58507 Total
Michael & JJ , LLC 1/31/17 STMT Drycleaning $62.99 58508 2/10/2017 001-000-000-521-20-22-00 Uniforms
$62.99 58508 Total
Moberly & Roberts, PLLC 653 Prosecution Service-JAN2017 $4,000.00 58509 2/10/2017 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00 58509 Total
AGENDA ITEM 8.3
Check Register
February 2017
Page 2 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Navia Benefit Solutions 10073020 JAN'17 Flex Fee $656.00 58510 2/10/2017 001-000-000-514-20-49-10 Miscellaneous
$656.00 58510 Total
Porter Foster Rorick, LLP 105943 City Attorney Jan- Fees $12,812.49 58511 2/10/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105943 City Attorney Jan- Fees $160.00 58511 2/10/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105943 City Attorney Jan- Fees $4,250.00 58511 2/10/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105943 City Attorney Jan- Fees $3,510.00 58511 2/10/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105943 City Attorney Jan- Fees $3,050.00 58511 2/10/2017 001-000-000-515-30-41-10 City Attorney
$23,782.49 58511 Total
Pro-shred 17063 CH Shredding Service $53.00 58512 2/10/2017 001-000-000-518-10-41-00 Professional Services
$53.00 58512 Total
PST Investigations PSTI16-626 Background-Zach $1,652.96 58513 2/10/2017 001-000-000-521-20-41-50 Recruitment-Background
$1,652.96 58513 Total
Puget Sound Energy 200018418620 - 12/20/16-1/19/17 CH Utilities $1,649.90 58514 2/10/2017 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy 200004844904 - 12/21/16-1/20/17 Camera 740 ODE $33.49 58514 2/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200024956076 - 12/20/16-1/19/17 Camera 82nd Ave.$52.07 58514 2/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 - 12/21/16-1/20/17 Camera NE 10th $39.03 58514 2/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844466 - 12/21/16-1/20/17 Camera 84th Ave.$44.86 58514 2/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200012316424 - 12/20/16-1/19/17 Shop Power $1,074.46 58514 2/10/2017 001-000-000-576-80-47-00 Utilities
$2,893.81 58514 Total
Seattle Times, The 707921 Legal Notice $82.62 58515 2/10/2017 001-000-000-518-10-44-00 Advertising
Seattle Times, The 709008 Legal Notice $81.09 58515 2/10/2017 001-000-000-518-10-44-00 Advertising
$163.71 58515 Total
Sound View Strategies, LLC 1168 Expansion Joint $5,000.00 58516 2/10/2017 001-000-000-513-10-41-00 Professional Services
$5,000.00 58516 Total
Staples Business Advantage 3327343953 Office Supplies $36.77 58517 2/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3327343947 Office Supplies Credit ($34.15)58517 2/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3327343948 Office Supplies $19.26 58517 2/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
$21.88 58517 Total
Statewide Security 17628 Camera Maint.$963.60 58518 2/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Statewide Security 17650 Camera Maint.$168.63 58518 2/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$1,132.23 58518 Total
Supply Source Inc., The 1700344 CH Janitorial Supplies $2,961.76 58519 2/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Supply Source Inc., The 1613734 CH Janitorial Supplies $108.34 58519 2/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
$3,070.10 58519 Total
T-Mobile 934170684 - 12/21/16-1/20/17 Mobile Phone Service $393.98 58520 2/10/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
T-Mobile 934170684 - 12/21/16-1/20/17 Mobile Phone Service $101.47 58520 2/10/2017 001-000-000-576-80-42-00 Telephone/postage
$495.45 58520 Total
WA ST Patrol I17005292 $12.00 58521 2/10/2017 631-000-000-589-40-52-89 WA ST Patrol-Gun-Fbi ($14.75)
$12.00 58521 Total
WAPRO 2246 Dues-Newton $25.00 58522 2/10/2017 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$25.00 58522 Total
AT&T Mobility 287258626545X02122017 Connection to Norcom $252.22 58523 2/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$252.22 58523 Total
AGENDA ITEM 8.3
Check Register
February 2017
Page 3 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Bank of America-Business Card OSADA 1/16/17-2/15/17 Wifi printer, shop $1,089.47 58524 2/24/2017 001-000-000-514-20-31-00 IT HW SW Oper Supplies-City Hall
Bank of America-Business Card GRUMBACH 1/16/17-2/15/17 Training, Grumbach $350.00 58524 2/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card SCHERF 1/16/17-2/15/17 Padfolio organizer $22.83 58524 2/24/2017 001-000-000-521-20-31-00 Office Supplies
Bank of America-Business Card SCHERF 1/16/17-2/15/17 2 conference tables $698.00 58524 2/24/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
Bank of America-Business Card SCHERF 1/16/17-2/15/17 3 monitors $437.98 58524 2/24/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
Bank of America-Business Card SCHERF 1/16/17-2/15/17 3 office desks $1,305.00 58524 2/24/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
Bank of America-Business Card SCHERF 1/16/17-2/15/17 7 taser holders $540.00 58524 2/24/2017 001-000-000-521-20-31-40 Police Operating Supplies
Bank of America-Business Card SCHERF 1/16/17-2/15/17 2 ear pieces $97.00 58524 2/24/2017 001-000-000-521-20-31-40 Police Operating Supplies
Bank of America-Business Card SCHERF 1/16/17-2/15/17 Good2Go replenishments $100.00 58524 2/24/2017 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
Bank of America-Business Card SCHERF 1/16/17-2/15/17 Tabs for PD vehicle $197.75 58524 2/24/2017 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
Bank of America-Business Card BURNS 1/16/17-2/15/17 Name signs & holder $164.96 58524 2/24/2017 001-000-000-521-20-41-00 Professional Services
Bank of America-Business Card SCHERF 1/16/17-2/15/17 Removal of old furniture $187.20 58524 2/24/2017 001-000-000-521-20-41-00 Professional Services
Bank of America-Business Card BURNS 1/16/17-2/15/17 Emp. of yr award $55.85 58524 2/24/2017 001-000-000-521-20-41-00 Professional Services
Bank of America-Business Card GRUMBACH 1/16/17-2/15/17 Insp. car maint $850.00 58524 2/24/2017 001-000-000-558-60-32-00 Vehicle Expenses-Gas, Oil, Maint
Bank of America-Business Card GRUMBACH 1/16/17-2/15/17 Training, Aimee $350.00 58524 2/24/2017 001-000-000-558-60-43-00 Travel & Training
Bank of America-Business Card GRUMBACH 1/16/17-2/15/17 APA Natl conference $735.00 58524 2/24/2017 001-000-000-558-60-43-00 Travel & Training
Bank of America-Business Card CRICKMORE 1/16/17-2/15/17 Uniforms $99.50 58524 2/24/2017 001-000-000-576-80-22-00 Uniforms
Bank of America-Business Card CRICKMORE 1/16/17-2/15/17 Molding $40.22 58524 2/24/2017 001-000-000-576-80-31-00 Operating Supplies
Bank of America-Business Card CRICKMORE 1/16/17-2/15/17 Pond fountain parts $107.13 58524 2/24/2017 001-000-000-576-80-31-00 Operating Supplies
Bank of America-Business Card CRICKMORE 1/16/17-2/15/17 Pesticide training $120.00 58524 2/24/2017 001-000-000-576-80-43-00 Travel & Training
Bank of America-Business Card CRICKMORE 1/16/17-2/15/17 Uniforms $402.53 58524 2/24/2017 101-000-000-542-30-22-00 Uniforms
Bank of America-Business Card CRICKMORE 1/16/17-2/15/17 Uniforms $736.00 58524 2/24/2017 101-000-000-542-30-22-00 Uniforms
Bank of America-Business Card CRICKMORE 1/16/17-2/15/17 Uniforms $317.00 58524 2/24/2017 101-000-000-542-30-22-00 Uniforms
$9,003.42 58524 Total
Bellevue City Treasurer 90108897 - 11/21/16-1/24/2017 Lk Wash Blvd Median Irrigation $120.04 58525 2/24/2017 001-000-000-576-80-47-00 Utilities
$120.04 58525 Total
BHC Consultants, LLC 8537 Bld Inspection Services $1,918.61 58526 2/24/2017 001-000-000-558-60-41-06 Building Inspector Contract
$1,918.61 58526 Total
BRC Acoustics & Audiovisual Design 24637 Noise-Professional Services $2,111.77 58527 2/24/2017 001-000-000-558-60-41-00 Prof Services
$2,111.77 58527 Total
Centurylink 4254542095384B - 2/8/17-3/8/17 EMP Line $108.86 58528 2/24/2017 001-000-000-525-60-42-00 Communications/Data
Centurylink 4254548183070B - 2/8/17-3/8/17 PW Shop Phone $106.87 58528 2/24/2017 001-000-000-576-80-42-00 Telephone/postage
$215.73 58528 Total
Comcast 8498330130193223 - 2/16/17-3/15/17 Camera NE 24th $219.49 58529 2/24/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193264 - 2/16/17-3/15/17 Dot Camera 12th St.$219.49 58529 2/24/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193587 - 2/25/17-3/24/17 Shop Internet Service $86.27 58529 2/24/2017 001-000-000-576-80-42-00 Telephone/postage
$525.25 58529 Total
Crystal And Sierra Springs-PW 5291929020417 Shop Drinking Water $43.57 58530 2/24/2017 001-000-000-576-80-31-00 Operating Supplies
$43.57 58530 Total
Dell Marketing LP 10145419251 Monitor & sound bar $604.05 58531 2/24/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
$604.05 58531 Total
Eastside Public Safety Communicat'n 8838 Monthly Radio Access $530.25 58532 2/24/2017 001-000-000-521-20-51-20 Dispatch-EPSCA
$530.25 58532 Total
ENA Couriers Inc 430663 Courier to Kirkland $31.16 58533 2/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
ENA Couriers Inc 430744 Courier to Kirkland $31.16 58533 2/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$62.32 58533 Total
Gimmal, LLC COM022017 Licenses-Records Mgmt Yr2 Install $18,000.00 58534 2/24/2017 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
$18,000.00 58534 Total
Gray & Osborne, Inc.4-16602.00 TIB 84th Ave NE-PE $1,239.70 58535 2/24/2017 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.8-16530.00 TIB-NE 32nd St Overlay Insp & PE $553.94 58535 2/24/2017 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.3-16600.00 PO Sidewalk & Parking Insp $166.07 58535 2/24/2017 307-000-000-595-30-63-10 Sidewalk-82nd Ave/NE 8th ST, PO Improvements
Gray & Osborne, Inc.4-16590.00 TIB CH Sidewalk-Insp $215.42 58535 2/24/2017 307-000-000-595-30-63-11 City Hall
Gray & Osborne, Inc.1-17428.00 Medina Park Playground Insp $2,206.82 58535 2/24/2017 307-000-000-595-30-63-20 Park Improvements
$4,381.95 58535 Total
Hermanson Company, LLP 21430 CH HVAC Repairs $924.71 58536 2/24/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$924.71 58536 Total
AGENDA ITEM 8.3
Check Register
February 2017
Page 4 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Horizon 3M220192 Irrigation Medina Park Playground $97.39 58537 2/24/2017 001-000-000-576-80-31-00 Operating Supplies
Horizon 3M219114 CH Back Flow Preventer $193.56 58537 2/24/2017 307-000-000-595-30-63-11 City Hall
$290.95 58537 Total
Horticultural Elements, Inc.1451 84th Median Maint.$2,069.55 58538 2/24/2017 101-000-000-542-30-41-10 Road & Street Maintenance
Horticultural Elements, Inc.1468 CH Irrigation Maint.$4,243.13 58538 2/24/2017 307-000-000-595-30-63-11 City Hall
$6,312.68 58538 Total
Johnson, Roberts & Associates, Inc.131353 Background Check $13.00 58539 2/24/2017 001-000-000-521-20-41-50 Recruitment-Background
$13.00 58539 Total
KC Dept of Water & Land Resources 75927-3RD TRIMESTER Water Resource Inventory Area 8 $972.66 58540 2/24/2017 101-000-000-542-30-41-00 Professional Services
$972.66 58540 Total
KC Finance-Mental Health, Chemical 2083139 Q4 2016 Substance Abuse Fees $204.25 58541 2/24/2017 001-000-000-564-60-50-00 Mental Health Services-KC Substance Abuse
$204.25 58541 Total
KC Office of Finance 11005487 INet - Jan'17 $241.00 58542 2/24/2017 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
KC Office of Finance 11005487 INet - Jan'17 $241.00 58542 2/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$482.00 58542 Total
King County Treasury 2017 KC PROP TAX 2017 Property Taxes $174.91 58543 2/24/2017 001-000-000-576-80-49-01 Misc-Property Tax
$174.91 58543 Total
Kirkland Municipal Court JAN17MED Filing Fees $1,096.50 58544 2/24/2017 001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf
$1,096.50 58544 Total
Kirkland, City of KPD2017-001 Domestic Violence Advocacy $45.55 58545 2/24/2017 001-000-000-521-20-51-80 Domestic Violence-Kirkland
$45.55 58545 Total
LexisNexis Risk Management - Account 1011660 1011660-20170131 Investigative Research Tool $54.75 58546 2/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$54.75 58546 Total
Littlejohn Services & Polygraph Feb-17 Polygraph Services $175.00 58547 2/24/2017 001-000-000-521-20-41-50 Recruitment-Background
$175.00 58547 Total
Nando P Merlino, DBA NPM Construction Co.17200201 Medina Park Playground Imp.$33,017.42 58548 2/24/2017 307-000-000-595-30-63-20 Park Improvements
$33,017.42 58548 Total
Otak, Inc.21700171-196 Planning Review Services $5,972.10 58549 2/24/2017 001-000-000-558-60-41-01 Planning Consultant
Otak, Inc.21700158-204 CMP Review Services $5,015.50 58549 2/24/2017 001-000-000-558-60-41-07 Engineering Consultant
Otak, Inc.21700260-266 21700206-214 Tree Code Review $3,969.00 58549 2/24/2017 001-000-000-558-60-41-50 Landscape Consultant
Otak, Inc.111600164-185 Tree Code Review $4,444.22 58549 2/24/2017 001-000-000-558-60-41-50 Landscape Consultant
Otak, Inc.21700199 84th Tree Removal Survey $5,100.00 58549 2/24/2017 103-000-000-589-90-49-10 Miscellaneous-Tree Replacement
Otak, Inc.21700267 Medina Beach Park-Tree Phasing Plan $847.00 58549 2/24/2017 103-000-000-589-90-49-10 Miscellaneous-Tree Replacement
Otak, Inc.21700259 12th St Tree Planting Plan $658.00 58549 2/24/2017 103-000-000-589-90-49-10 Miscellaneous-Tree Replacement
$26,005.82 58549 Total
Puget Sound Energy 220004850133 - 1/14/17-2/14/17 Camera NE 24th $29.31 58550 2/24/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$29.31 58550 Total
Rainbow Metals Inc 11962 Plaque for park fountain $234.65 58551 2/24/2017 001-000-000-576-80-31-00 Operating Supplies
$234.65 58551 Total
SoftwareONE, Inc.US-PSI-559859 Software-Windows upgrade $1,330.88 58552 2/24/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
$1,330.88 58552 Total
Sound Law Center 1928 Hearing Examiner Services $7,782.50 58553 2/24/2017 001-000-000-558-60-41-02 Hearing Examiner
$7,782.50 58553 Total
Staples Business Advantage 3329286970 PD Supplies $63.97 58554 2/24/2017 001-000-000-521-20-31-00 Office Supplies
$63.97 58554 Total
Statewide Security 17672 HDMI Installation $431.34 58555 2/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
Statewide Security 17674 Camera Licenses $1,209.32 58555 2/24/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$1,640.66 58555 Total
Tiki Car Wash 2016-24 PD Car Washes $29.67 58556 2/24/2017 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
Tiki Car Wash 2017-25 PD Car Washes $41.54 58556 2/24/2017 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$71.21 58556 Total
US Bank Voyager Fleet Sys.8.69362E+11 Fleet Fuel $1,450.91 58557 2/24/2017 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$1,450.91 58557 Total
Utilities Underground Location Ctr 7010165 Utility Locate Services $52.89 58558 2/24/2017 101-000-000-542-30-47-00 Utility Services
$52.89 58558 Total
Vision Municipal Solutions, Llc Sep-03 2017 Vision Tech Support $6,795.97 58559 2/24/2017 001-000-000-514-20-48-00 Repairs & Maint-Annual Software Maint
Vision Municipal Solutions, Llc 3810 AP Checks $516.22 58559 2/24/2017 001-000-000-514-20-49-10 Miscellaneous
$7,312.19 58559 Total
AGENDA ITEM 8.3
Check Register
February 2017
Page 5 of 5
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
WA Assoc of Building Officials WABO2017 WABO 2017 Membership Renewal $95.00 58560 2/24/2017 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
$95.00 58560 Total
WA ST Crime Prevention Association 2017 WSCPA BURNS Annual Dues-Burns $50.00 58561 2/24/2017 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$50.00 58561 Total
WA ST Criminal Justice 201127750 Training-Halvorson $200.00 58562 2/24/2017 001-000-000-521-20-43-00 Travel & Training
$200.00 58562 Total
WA ST Dept of Transportation *FB91017007171 PW Vehicle Fuel $38.95 58563 2/24/2017 001-000-000-576-80-32-00 Vehicle Fuel & Lube
$38.95 58563 Total
Watershed Company, The 2017-0185 Tree Code Study $5,857.67 58564 2/24/2017 103-000-000-589-90-49-10 Miscellaneous-Tree Replacement
$5,857.67 58564 Total
Bank of America-Business Card KELLERMAN - 1/16-2/15 CC mtg refreshments $24.24 58565 2/24/2017 001-000-000-511-60-49-00 Miscellaneous
Bank of America-Business Card KELLERMAN - 1/16-2/15 Mayor/CM lunch mtg $37.35 58565 2/24/2017 001-000-000-511-60-49-00 Miscellaneous
Bank of America-Business Card KELLERMAN - 1/16-2/15 CC mtg refreshments $66.38 58565 2/24/2017 001-000-000-511-60-49-00 Miscellaneous
Bank of America-Business Card KELLERMAN - 1/16-2/15 IIMC conference hotel fee $5.35 58565 2/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card KELLERMAN - 1/16-2/15 IIMC conference hotel deposit $178.28 58565 2/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card KELLERMAN - 1/16-2/15 IIMC conference $550.00 58565 2/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card KELLERMAN - 1/16-2/15 Service award plaques $107.34 58565 2/24/2017 001-000-000-518-10-49-10 Miscellaneous
Bank of America-Business Card KELLERMAN - 1/16-2/15 COM illuminated stylus pens $264.98 58565 2/24/2017 001-000-000-518-10-49-10 Miscellaneous
Bank of America-Business Card KELLERMAN - 1/16-2/15 Offsite record storage, lg unit $524.00 58565 2/24/2017 001-000-000-518-30-45-00 Facility Rental
Bank of America-Business Card KELLERMAN - 1/16-2/15 Offsite record storage, sm unit $234.00 58565 2/24/2017 001-000-000-518-30-45-00 Facility Rental
$1,991.92 58565 Total
Centurylink 4254517838049B - 2/7-3/7 CH CC Line $128.04 58566 2/24/2017 001-000-000-518-10-42-00 Postage/Telephone
$128.04 58566 Total
Puget Sound Energy 300000000087 12/31/19-1/31/17 CH Utilities $2,064.97 58567 2/24/2017 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
$2,064.97 58567 Total
US Bank EFT, bank fees $114.12 EFT, bank fees 2/28/2017 001-000-000-514-20-49-10 Miscellaneous
$114.12 EFT, bank fees Total
WA ST Dept of Licensing EFT, CPL fees $36.00 EFT, CPL fees 2/28/2017 631-000-000-589-40-52-88 Dept Of Lic-Gun Permit-$18/21
$36.00 EFT, CPL fees Total
$225,782.27 Grand Total
Payroll February 2017 Payroll Payroll 17,453.68$ Total 2/28/2017 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll February 2017 Payroll Payroll 32,436.02$ Total 2/28/2017 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll February 2017 Payroll Payroll 18,963.55$ Total 2/28/2017 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll February 2017 Payroll Payroll 115,696.67$ Total 2/28/2017 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll February 2017 Payroll Payroll 34,836.64$ Total 2/28/2017 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll February 2017 Payroll Payroll 29,737.62$ Total 2/28/2017 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Payroll February 2017 Payroll Payroll 19,825.29$ Total 2/28/2017 101-000-000-542-30-11-00 Salaries, Wages & Benefits
268,949.47$ Payroll Grand Total
AGENDA ITEM 8.3
Medina City Council Regular Meeting Monday, March 13, 2017
AGENDA BILL
Subject: ARCH 2017 BUDGET AND WORK PLAN AND TRUST FUND RECOMMENDATIONS
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Michael Sauerwein, City Manager
Summary:
Council is requested to act on two items relating to ARCH – A Regional Coalition for Housing.
1.ARCH Work Program and Budget: The City of Medina became a member of A RegionalCoalition for Housing (ARCH) in 1999. The City Council is required by the ARCH Interlocal
Agreement to review and approve the Annual Administrative Budget and Work Plan.
Each year, the City of Medina allocates funds in the General Fund for Affordable Housing.
These funds are used to cover Medina’s portion of ARCH’s administrative budget, and to award
funds to individual affordable housing projects through ARCH. For 2017, the City budgeted $16,417 for dues and projects. At this time, ARCH is seeking approval of the ARCH Work
Program and Administrative Budget with Medina’s contribution to 2017 ARCH operating budget
in the amount of $3,977. This leaves $12,440 for the 2017 contribution to the ARCH Trust Fund to be allocated to future housing projects.
2.Projects funded though ARCH Trust Fund: The ARCH Executive Board has
recommended funding two projects with contributions from Medina as follows:
Imagine Housing 30 Bellevue $8,412.
Imagine Housing Esterra Park $5,053.
The current uncommitted Trust Fund balance for Medina is approximately $19,942 (not
including any interest earned in the last half of 2016, or the amount available for the 2017
contribution), well in excess of the combined funding recommendation of $13,465.
In 2010 The City of Medina signed on to the amended and restated Interlocal Agreement for ARCH which in part extends one of the member Cities to act as the Administrative Agency for the ARCH Trust Fund. Approval of Funding would also include approving the Administrative
Agency (Bellevue) to enter into the contracts for funding with the projects on behalf of Medina.
Attachments:
Additional background information from ARCH:
1.2017 ARCH Administrative Budget and Work Program
2.Resolution No. 391 including Exhibit A – Executive Board Memo, dated January 6,2017
AGENDA ITEM 8.4a
Medina City Council Regular Meeting Monday, March 13, 2017
Budget/Fiscal Impact:
$16,417 budget in 2017
($3,977 in dues and $12,440 for future housing projects)
Staff Recommendation: Approve
City Manager Approval:
Proposed Council Motion:
“I move that the City Council approve the 2017 ARCH
Administrative Budget and Work Plan, adopt Resolution No. 391, funding the two Imagine Housing projects in the combined amount of $13,465 and authorize the
Administering Agency to execute documents and take all necessary actions on behalf of the City.”
AGENDA ITEM 8.4a
2017 ARCH Administrative Budget
Final 12/19/16
I. ANNUAL OPERATING EXPENSES
Item
Staffing *
Sub-total 598,055$ 617,676$ 19,621$ 3%
Rent 23,000$ 23,250$ 250$ 1%
Utlities -$ Incl^Incl^Incl^
Telephone 4,375$ 4,375$ -$ 0%
Operating
Travel/Training 2,000$ 2,000$ -$ 0%
Auto Mileage 3,000$ 3,150$ 150$ 5%
Copier Costs 2,000$ 1,750$ (250)$ -13%
Office Supplies 2,550$ 2,750$ 200$ 8%
Office Equipment Service 1,850$ 1,900$ 50$ 3%
Fax/Postage 935$ 825$ (110)$ -12%
Periodical/Membership 3,700$ 3,800$ 100$ 3%
Misc. (e.g. events,etc.)1,680$ 1,680$ -$ 0%
Insurance 9,135$ 10,000$ 865$ 9%
Equipment Replacement 2,000$ 2,000$
Reorganization Admin 650$ 650$ -$ 0%
Sub-total 27,500$ 30,505$ 3,005$ 11%
TOTAL 652,930$ 675,806$ 22,876$ 3.50%
* Actual salary increases based on Bellevue's approved Cost of Living Adjustment
2016 Budget 2017 Budget Change Budget Percent Change
ATTACHMENT 1
II. ARCH ADMINISTRATIVE BUDGET: RESOURCE DISTRIBUTION
A. Cash Contributions 2016 2017 Change Percent Change
2.00%
Bellevue 5,530$ 7,209$ 1,679$
Bothell 54,323$ 55,410$ 1,086$
Issaquah 41,766$ 42,601$ 835$
King County 44,778$ 45,673$ 896$
Kirkland 106,241$ 108,366$ 2,125$
Mercer Island 30,784$ 31,400$ 616$
Newcastle 13,831$ 14,108$ 277$
Redmond 72,587$ 74,039$ 1,452$
Woodinville 14,286$ 14,572$ 286$
Beaux Arts Village 1,616$ 1,649$ 32$
Clyde Hill 3,873$ 3,951$ 77$
Hunts Point 1,616$ 1,649$ 32$
Medina 3,899$ 3,977$ 78$
Yarrow Point 1,616$ 1,649$ 32$
Sammamish 62,474$ 69,346$ 6,872$
Kenmore 27,519$ 28,069$ 550$
Other 4,200$ 4,200$
TOTAL 486,741$ 507,866$ 21,125.59$
B. In-Kind Contributions 2016 2017 Change Percent Change
Bellevue 166,188$ 167,943$ 1,756$ 1.06%
TOTAL 166,188$ 167,943$ 1,756$
C. Total Contributions 2016 2017 Change Percent Change
Bellevue 171,718$ 175,152$ 3,434$ 2.00%
Bothell 54,323$ 55,410$ 1,086$ 2.00%
Issaquah 41,766$ 42,601$ 835$ 2.00%
King County 44,778$ 45,673$ 896$ 2.00%
Kirkland 106,241$ 108,366$ 2,125$ 2.00%
Mercer Island 30,784$ 31,400$ 616$ 2.00%
Newcastle 13,831$ 14,108$ 277$ 2.00%
Redmond 72,587$ 74,039$ 1,452$ 2.00%
Woodinville 14,286$ 14,572$ 286$ 2.00%
Beaux Arts Village 1,616$ 1,649$ 32$ 2.00%
Clyde Hill 3,873$ 3,951$ 77$ 2.00%
Hunts Point 1,616$ 1,649$ 32$ 2.00%
Medina 3,899$ 3,977$ 78$ 2.00%
Yarrow Point 1,616$ 1,649$ 32$ 2.00%
Sammamish 62,474$ 69,346$ 6,872$ 11.00%
Kenmore 27,519$ 28,069$ 550$ 2.00%
Other 4,200$ 4,200.00$
TOTAL 652,929$ 675,810$ 22,881.23$ 3.50%
TOTAL COSTS 652,930$ 675,806$ 22,876.26$ 3.50%
ATTACHMENT 1
1
Final 12-9-16 ARCH WORK PROGRAM: 2017
I. PROJECT ASSISTANCE
A. Oversight of Local Monetary Assistance
ARCH Trust Fund. Review applications and make recommendations for requests of local monetary funds through the ARCH Housing Trust Fund process. Includes helping to coordinate
the application process and use of funds for various programs. Objective: Allocation of $1,000,000 or more through the ARCH Housing Trust Fund Process, and create or preserve a minimum of 50 units.
For the ‘Parity Program’, provide updated annual information to members, and
achieve the base line goal for levels of direct assistance. Evaluate the appropriateness of updating goals under the Parity Program
Provide a variety of types of affordable housing as well as meet other funding
priorities as specified in the ARCH Trust Fund Criteria.
Centralized Trust Fund System. Monitor centralized trust fund process including:
Produce regular monitoring reports for the ARCH Trust Fund account.
Work with Administrating Agency (Bellevue) to prepare contracts and distribute funds for awarded projects.
Monitor funded projects including evaluating performance and tracking loan payments. Includes monitoring for long term sustainability of previously funded projects.
Objective: Monitor ongoing financial activities of the ARCH Trust Fund account and provide
updated information to members.
Develop sustainable strategies for the HTF to meet local housing goals and preserve publicly assisted affordable housing.
King County / State Funding Programs. Review and provide input to other funders for Eastside
projects that apply for County (HOF, RAHP, HOME, TOD etc.) and State (Tax Credit, DOC) funds. Includes providing input to the King County Home Consortium on behalf of participating Eastside jurisdictions. Assist N/E consortium members with evaluating and making a
recommendation to the County regarding CDBG allocations to affordable housing.
Objective: In consultation with County, local staff and housing providers, seek to have funds
allocated on a countywide basis by the County and State allocated proportionately throughout the County including the ARCH Sphere of Influence.
B. Special Initiatives This includes a range of activities where ARCH staff assist local staff with specific projects. Activities can range from feasibility analysis, assisting with requests for
ATTACHMENT 1
2
proposals, to preparation of legal documents (e.g. contracts, covenants). Following are either existing initiatives or initiatives likely to emerge:
ARCH Trust Fund: Dedicated Funding Source. Continue work that began in 2014 to explore
and evaluate the feasibility of a dedicated funding source to supplement general fund
contributions for the ARCH Trust Fund. Work in 2017 is expected to focus on working with council to develop a recommendation, work on state legislature to expand tools available to cities, potentially updating Parity goals and as applicable, assisting individual members with
developing approaches to achieving the updated goals.
Surplus Property/Underdeveloped Property. Assist as needed member cities’ evaluation of potentially surplus public property or underutilized private property (e.g. faith community properties) for suitability of affordable housing. Currently identified opportunities include:
Continue to explore opportunities for catalyst projects in transit oriented neighborhoods such as Bel-Red, Overlake, Issaquah, Kirkland and central Mercer Island that include affordable housing and other features that help implement
neighborhood plan objectives. This includes efforts to identify one or two properties that would be appropriate for the REDI Fund and assisting cities with working with
King County regarding utilization of both targeted and at-large King County TOD
funds in East King County
Continue to assist Sammamish and Redmond with coordinating construction of
affordable housing on their surplus city sites.
Winter Shelter. Support efforts by Eastside Human Services Forum, EHAC and cities to develop an East King County sub-regional strategic approach to winter shelter and related services for homeless adults and families. In 2017, for both the men’s and women/family shelter, expected work will include continued community outreach, additional site feasibility,
structuring land conveyance documents, finalizing concept and design, potentially including some permanent housing, and securing funding. For both shelters, ARCH, will assist Bellevue
and Kirkland with out-of-cycle funding applications for contracting the state legislative earmarks for these sites.
Objective: Identify one or more specific sites in East King County to be made available for
housing and member jurisdictions to develop a long term strategy for addressing winter shelter for homeless persons and families.
Eastside Homebuyer Program. Undertake an updated program assessment and develop recommendations for potential
refinements of program to respond to current market conditions. .
Objective: Maintain operation of the Homebuyer Assistance Program and implement
updates. HUD Assisted Housing. Continue to monitor and actively pursue efforts to preserve existing
HUD assisted affordable housing.
Objective: Preserve existing federally assisted affordable housing in East King County and
prevent from converting to market rate housing.
ATTACHMENT 1
3
II. HOUSING POLICY PLANNING
Work items in this section fall into the following basic areas of activity:
Work with individual members on local planning efforts.
Efforts coordinated through ARCH that benefits multiple members of ARCH.
Track legislation that increases tools available to cities to create affordable housing.
Participation in regional workgroups that impact local housing efforts. A. Local Planning Activities
Housing Background Information. On an annual basis, ARCH will continue to provide updated housing data information as available. This
updated housing information is available to members and will be incorporated into ARCH education fliers and an updated Housing 101
report. Objective: On a regular basis, conduct education sessions for new local officials and staffs on local housing conditions and programs, and hold annual discussion with
member councils on recent housing trends and efforts.
Continue to keep member jurisdictions and the broader community aware of local housing conditions to assist in their efforts to evaluate current and future efforts to meet local housing objectives. Include research on recent housing trends, and
responses to these trends.
Housing Elements / Housing Strategy Plans. Over the past year, ARCH staff began work with a
number of members to prepare a Housing Strategy Plan to identify and prioritize strategies to implement Housing Element policies. In 2017, ARCH staff will continue assisting members who began their strategy plan and anticipates assisting several other members with developing local
Strategy Plans.
Objective: Assist with preparation of Housing Strategy plans for members that include such
a policy in their Housing Element. Accessory Dwelling Units (ADUs). Several ARCH members have expressed interest in
evaluating current ADU regulations and explore other ways to increase availability of ADUs. ARCH staff will assist with convening interested ARCH member cities to evaluate existing ADU
regulations and other related issues (e.g. permitting costs, community awareness) that could
impact creation of ADUs. Impact Fee Waivers. In response to revisions of state law allowing impact fee waivers for
affordable housing, support as needed ARCH member cities’ review and adoption of local legislation to implement state authority to grant impact fee waivers.
Local Housing Efforts. ARCH staff will continue to assist local staffs in local efforts to update land use, zoning and other codes in order to implement Comprehensive Plan policies. Following are specifically identified areas that ARCH will assist local staff.
ATTACHMENT 1
4
Objective: Assist local staff with completion of the following updates of local codes and
specific plans:
Bellevue
Assist City with preparing an Affordable Housing Strategy. Assist City staff with implementing administrative procedures for the Bel-Red
land use incentive program and citywide Multifamily Tax Exemption program.
Assist in identifying opportunities for affordable housing and implementation of affordable housing strategies in identified East Link corridors and station areas where transit oriented housing and mixed income housing development is an important component of the initial planning work.
Assist in housing related items for Eastgate zoning update and the Wilburton
Plan Assist with initial priority strategies identified through the Affordable Housing
Strategy
Assist in Neighborhood Planning to consider more affordable housing types on a
neighborhood-by-neighborhood basis, such as small lot neighborhood infill and detached accessory dwelling units
Assist in downtown housing incentives as recommended by the downtown
livability plan
Bothell Assist city with updating its adopted Housing Strategy Plan.
Assist city with evaluating and potentially implementing affordable housing provisions related to zoning and code amendments such as in the Nike Hill and
South Riverside plan areas.
Assist city staff with work related to affordable housing component of the city’s LIFT program in their downtown areas. Includes assisting with any reporting
requirements and potentially exploring additional opportunities for affordable housing on city owned properties in the downtown revitalization area.
Assist city staff with evaluating the updated state legislation regarding impact fee waivers for affordable housing, and explore potential revisions to local regulations related to impact fee waivers for affordable housing.
Clyde Hill
Assist City with rental of City’s affordable rental unit. Issaquah
Assist City with a Housing Strategy Plan, including preparing the annual
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Affordable Housing Report Card/Analysis.
Assist City staff with evaluating and as needed implementing development standards and regulations related to the housing policies adopted in the Central
Issaquah Plan and Central Issaquah Standards.
As needed, assist City staff with administration and/or revisions of the affordable housing provisions of local development agreements (e.g. Issaquah Highlands,
Talus, and Rowley)
Assist with evaluating and strategizing sequencing potential projects/ opportunities such as those near transit facilities, including coordination with potentially utilizing the King County TOD funds.
Assist with initial work on high priority strategies identified in the Housing Strategy Plan
Kenmore Assist City with a Housing Strategy Plan presentation to, and review by Council.
Continue to assist with technical questions and negotiating agreements where affordable housing is proposed including the TOD overlay.
Potentially assist with initial work associated with high priority strategies identified in the Housing Strategy Plan. Kirkland Assist City with an update to their Housing Strategy Plan.
Assist with the implementation of at least one high priority item identified in the updated Housing Strategy Plan.
Continue to assist with negotiating and administering the provision of affordable
housing in developments required to provide affordable housing units pursuant to
city regulations and/or using the optional multifamily tax exemption program. Assist City staff with housing issues that come before Council Planning and
Economic Development Committee and resulting initiatives.
Assist City staff with affordable housing preservation efforts and initiatives. Mercer Island Assist City with a Housing Strategy Plan.
As needed, assist City staff with components of residential development
standards review that are associated with housing stock diversity. As needed, assist City staff with administering affordable housing provisions
associated with the land use incentive and tax exemption programs for Town
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Center.
Provide project support for Town Center development projects that include affordable housing.
Newcastle Assist City with a Housing Strategy Plan.
Assist with agreements for any project that would include an affordable housing requirement, including those related to the Community Business Center.
Assist staff with outreach effort related to ADUs. Redmond
Continue to assist with negotiating and administering the provision of affordable housing in developments required to provide affordable housing units pursuant to
city regulations. Continue to assist staff with coordinating the development of the Providence
John Gabriel House project for senior affordable housing in Downtown. (See
Special Initiatives).
Continue to assist staff with development and adoption of an affordable housing strategy for the Marymoor Subarea as a follow-up action to the adoption of the Southeast Redmond Neighborhood Plan.
Assist City staff and Council with evaluating and, if appropriate, implementing a property tax incentive program for affordable housing, as allowed under RCW
84.14. Continue to assist with strategies to increase the level of affordability for new
housing in Overlake as part of the development of master plans and development agreements, including exploring ways to leverage other resources.
Assist with the promotion of affordable housing and other programs available to Redmond residents and developers, e.g., Accessory Dwelling Units (ADUs) (see above).
As follow up to the City’s adoption of Section 8 anti-discrimination ordinance,
assist with education outreach efforts to landlords regarding Section 8 program and potentially other initiatives to support use of this program. Potentially do in cooperation with other jurisdictions.
Assist with the implementation of other high priority items identified in the Strategic Housing Plan and the Affordable Housing Strategies Work Plan of
June, 2016, such as encouraging public/private partnerships to promote the development of affordable housing in urban centers.
Assist with carrying out implementation strategies that result from the
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investigation of emerging housing markets and East Link Corridor housing strategies as described below under regional issues.
As follow up to the City’s adoption of Section 8 anti-discrimination ordinance,
assist with education outreach efforts to landlords regarding Section 8 program.
Potentially do in cooperation with other jurisdictions. Sammamish
Assist City with an update to their Housing Strategy Plan.
Assist City staff with development and implementation for site donated to Habitat (see special initiatives). Evaluate Strategy Plan to assess if work should commence on any priority
strategies (e.g. Senior Housing opportunities).
Assist City staff with implementation of Town Center affordable housing provisions
Woodinville
Assist City staff with a Housing Strategy Plan.
Assist with review and any update of affordable housing and accessory dwelling unit programs and regulations.
Assist City staff and Planning Commission with evaluating and developing
incentives for affordable housing as provided for in the Downtown/Little Bear Creek Master Plan area.
As needed, assist City staff with components of residential development standards review that are associated with housing stock diversity.
Yarrow Point
Assist Planning Commission and Council with a review and potential update of current ADU regulations, and assist with effort to increase public awareness of local provisions.
King County See Regional/Planning Activities below.
Ongoing monitoring of affordable housing in the Northridge/Blakely Ridge and Redmond Ridge Phase II affordable housing development agreements.
General Assistance. In the past, there have been numerous situations where members have had requests for support on issues not explicitly listed in the Work Program. Requests range
from technical clarifications, to assisting with negotiating agreements for specific development proposals, to more substantial assistance on unforeseen planning initiatives. ARCH sees this as a valuable service to its members and will continue to accommodate such requests to the
extent they do not jeopardize active work program items.
ATTACHMENT 1
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B. Regional/Countywide Planning Activities
PSRC – Growing Transit Communities (GTC)). PSRC in a partnership with public and private
agencies from the Central Puget Sound region with a HUD Sustainable Communities Planning
Grant completed a regional GTC strategy plan. Several ARCH members and ARCH are participating in follow up efforts coordinated by the GTC Advisory Committee. ARCH staff will assist member jurisdictions to evaluate and implement GTC strategies relevant to their
respective communities. Some specific activities for individual members are described above in the Local Housing Efforts section.
Countywide Planning Policies (CPP) for Affordable Housing. The Growth Management Planning Council adopted updated CPPs for housing. This also included several follow up work program items to begin implementation of some of the policies. ARCH staff will assist the
regional work group on these follow up work program items (e.g. identifying and collecting key regional data for monitoring progress).
Legislative Items. ARCH staff will track state and federal legislative items that relate to affordable housing that could impact members’ ability to address affordable housing. As
needed, staff will report back to the Executive Board and members, and when directed
coordinate with other organizations (e.g. AWC, Prosperity Partnership, WLIHA) to contact legislators regarding proposed legislation.
All Home (formally the Committee to End Homelessness)/ Eastside Homeless Advisory Committee (EHAC). Anticipated work of the All Home in the coming year includes continued
coordinated allocation of resources, and initiating several specific initiatives (e.g., coordinated
entry and assessment for all populations, families’ realignment process (e.g. conversion of transitional housing to permanent housing units at Hopelink properties). Role for ARCH staff is
expected to include participating in the All Home Funders group and its efforts to coordinate funding, and inform ARCH members and the general public of All Home/EHAC activities. Also continue to participate in efforts to implement homeless efforts within East King County through
EHAC.
Objective: Keep member jurisdictions informed of significant regional issues and pending
legislation that could affect providing housing in East King County. Ensure that perspectives of communities in East King County are addressed in
regional housing activities, including All Home and Growing Transit Communities.
Have one or more specific local programs initiated as part of the All Home Community Strategic Plan. III. HOUSING PROGRAM IMPLEMENTATION
Monitoring Affordable Rental Housing. Administer ongoing compliance of affordability requirements. This includes affordable rental housing created through direct assistance (e.g. Trust Fund allocation, land donations) from member jurisdictions, and through land use
incentives. Some Trust Fund projects also require monitoring of project cash flow related to
ATTACHMENT 1
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loans made by jurisdictions to projects (see I. Project Assistance).
Objective: Ensure projects are in compliance with affordability requirements which involve collecting annual reports from projects, screening information for compliance,
and preparing summary reports for local staffs. To the extent possible this work
shall:
Minimize efforts by both owners and public jurisdictions.
Coordinate ARCH's monitoring efforts with efforts by other funding sources such as using shared monitoring reports.
Utilize similar documents and methods for monitoring developments throughout East King County.
Establish working relationship with other public organizations that can help assess how well properties are maintained and operated (e.g. code compliance, police, and schools). Monitoring Affordable Ownership Housing. As more price restricted homes are created,
monitoring of affordable ownership housing created through local land use regulations is
becoming of increased importance. In addition, ARCH will continue to monitor general trends with ownership units, enforcement of covenant provisions (e.g. leasing homes, foreclosure), and
as necessary evaluate and if warranted, complete revisions to the ownership covenants. This effort will include convening member planning and legal staff to review potential revisions, consulting with King County and other local ownership programs, and seeking approval from
Secondary Market lenders (e.g. FHA, Fannie Mae) of any potential revisions. Also continue to maintain a list of households potentially interested in affordable ownership housing.
Objective: Oversee resale of affordable ownership homes. Address issues related to ongoing compliance with program requirements (e.g. leasing homes, foreclosures).
Complete revisions to the affordability covenant and administrative procedures to better protect against potential loss of long term affordability. Information for Public on Affordable Housing. Maintain lists of affordable housing in East King County (rental and ownership), and making that available as needed to people looking for
affordable housing.
Objective: Maximize awareness of affordable housing opportunities in East King County through the ARCH web site, public flyers and other means to assist persons looking for affordable housing.
Relocation Plans. Assist as necessary with preparing relocation plans and coordinate monitoring procedures for developments required to prepare relocation plans pursuant to local or state funding or regulatory requirements. Objective: Maximize efforts to ensure that existing households are not unreasonably
displaced as a result of the financing or development of new or existing housing.
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IV. SUPPORT/EDUCATION/ADMINISTRATIVE ACTIVITIES
Education/Outreach. Education efforts should tie into efforts related to public outreach/input on regional housing issues (see Local Planning Activities). However, much of ARCH’s
outreach/education work will occur through work with individual members on local housing
efforts. As part of Housing 101, in addition to the Housing 101 workbook and related brochures, conduct some type of specific education event. In 2017, Housing 101 will entail a more
‘classroom’ type event for council members and commissioners which will cover issues such as
programs being used by different members and local successful case studies, and information related to funding efforts and potential opportunities.
Objective: Develop education tools to inform councils, staffs and the broader community of current housing conditions, and of successful efforts achieved in recent years.
Be a resource for members to assist with outreach and education activities on affordable housing associated with local planning efforts.
Conduct specific education events for ARCH member staff, commissioners and council members.
Create outreach tools/efforts that inform the broader community of affordable housing resources available to residents.
Media coverage on at least six topics related to affordable housing in East King County related to work done by Cities/ARCH and articles in local city newsletters.
ARCH Web Site. Update on a regular basis information on the ARCH website, including information related to senior housing opportunities. Add new section to the website that
provides more details and administrative materials for affordable incentive programs available through ARCH members and fair housing information
Objective: Maintain the ARCH web site and update the community outreach portion by incorporating information from Housing 101 East King County, as well as
updated annual information, and links to other sites with relevant housing
information (e.g. All Home, HDC). Advice to Interested Groups. Provide short-term technical assistance to community groups,
faith communities and developers interested in community housing efforts. Meet with groups and provide suggestions on ways they could become more involved. In 2017, undertake an
effort to educate realtors about local Affordable Ownership program. Objective: Increase awareness of existing funding programs by potential users.
Increase opportunities for private developers and Realtors working in partnership with local communities on innovative/affordable housing.
Assist community based groups who want to provide housing information to the broader community by assisting with preparing background information.
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Make presentations, including housing tours, to at least 10 community organizations.
Administrative Procedures. Maintain administrative procedures that efficiently provide services
to both members of ARCH and community organizations utilizing programs administered
through ARCH. Prepare quarterly budget performance and work program progress reports, including Trust Fund monitoring reports. Prepare the Annual Budget and Work Program. Work with Executive Board to develop multi-year strategy for the ARCH Administrative Budget. Staff
the Executive and Citizen Advisory Boards.
Objective: Maintain a cost effective administrative budget for ARCH, and keep expenses within budget. Administrative costs should be equitably allocated among ARCH's members.
Maintain membership on the ARCH Citizen Advisory Board that includes broad geographic representation and a wide range of housing and community
perspectives.
ATTACHMENT 1
Resolution No. 391 Page 1 of 1
CITY OF MEDINA, WASHINGTON
RESOLUTION NO. 391 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MEDINA, WA AUTHORIZING THE DULY-APPOINTED ADMINISTERING AGENCY FOR ARCH TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AGREEMENTS FOR
THE FUNDING OF AFFORDABLE HOUSING PROJECTS, AS RECOMMENDED BY THE ARCH EXECUTIVE BOARD, UTILIZING FUNDS FROM THE CITY’S GENERAL FUND ALLOCATION
WHEREAS, A Regional Coalition for Housing (ARCH) was created by interlocal agreement to help coordinate the efforts of Eastside cities to provide affordable housing; and
WHEREAS, the ARCH Executive Board has recommended that the City of Medina
participate in the funding of certain affordable housing projects and programs hereinafter described; and
WHEREAS, the ARCH Executive Board has developed a number of recommended
conditions to ensure that the City’s affordable housing funds are used for their intended purpose
and that projects maintain their affordability over time; and
WHEREAS, the City Council has approved the Amended and Restated Interlocal
Agreement for ARCH; and
WHEREAS, the City Council desires to use City funds as to finance the projects
recommended by the ARCH Executive Board; now, therefore,
THE CITY COUNCIL OF THE CITY OF MEDINA, WA, DOES RESOLVE AS FOLLOWS:
Section 1. The City Council authorizes the duly-appointed administering agency of
ARCH pursuant to the Amended and Restated Interlocal Agreement for ARCH to execute all
documents and take all necessary actions to enter into Agreements on behalf of the City to fund Imagine Housing’s 30Bellevue and Imagine Housing’s Esterra Block 6B in a combined total
amount not to exceed $13,465.
Section 2. The Agreements entered into pursuant to Section 1 of this resolution shall be funded in a combined amount not to exceed that set forth in Section 1. Such Agreements shall
include terms and conditions to ensure that the City’s funds are used for their intended purpose
and that the project maintains its affordability over time. In determining what conditions should be included in the Agreements, the duly-appointed administering agency of ARCH shall be
guided by the recommendations set forth in the ARCH Executive Board’s memorandum of January 6, 2017, a copy of which is attached hereto as Exhibit A.
PASSED AND ADOPTED by the City Council of the City of Medina this 13th day of
March, 2017, and signed in authentication of its passage this 13th day of March 2017.
Mayor Alex Morcos
Approved as to form: Attest:
Kathleen J. Haggard, City Attorney
Porter Foster Rorick, PLLC
Aimee Kellerman, City Clerk
ATTACHMENT 2
MEMORANDUM
TO: City of Bellevue Council Members
City of Clyde Hill Council Members
Town of Hunts Point Council Members
City of Issaquah Council Members
City of Kenmore Council Members
City of Kirkland Council Members
City of Medina Council Members
City of Mercer Island Council Members
City of Newcastle Council Members
City of Redmond Council Members
City of Sammamish Council Members
City of Woodinville Council Members
Town of Yarrow Point Council Members
FROM: Peter Troedsson, Chair, and ARCH Executive Board
DATE: January 6, 2017
RE: Fall 2016 Housing Trust Fund (HTF) Recommendation
The ARCH Executive Board has completed its review of the two applications for the Fall 2016 Housing
Trust Fund round. The Executive Board recommends funding for two projects. Recommendations total
$932,429, with a contingency award of up to an additional $400,000 as summarized in the attached table,
Proposed Funding Sources. The actual amount will depend on final action by the City Councils.
Following is a summary of the applications, the Executive Board recommendation and rationale, and
proposed contract conditions for the two proposals recommended for funding at this time. Also enclosed
are:
Exhibit 1: Summary of Trust Fund Applications
Exhibit 2: Summary of Funding Leveraging
Exhibit 3: Economic summary for 30Bellevue
Exhibit 4: ARCH Funding by City
Exhibit 5: Summary of funded projects to date
EXHIBIT A
1. Imagine Housing 30Bellevue
Funding Request: $432,429 in addition to the previously awarded $442,571 for a total
funding award of $875,000 (Deferred, Contingent Loan).
plus 8 Section 8 Vouchers (from the 2015 round)
62 Units
Exec Board Recommendation: $432,429 additional (Deferred, Contingent Loan). Up to an
additional $400,000 contingency per funding condition number 2
See attached Funding Chart for distribution of City Funds
Project Summary:
Imagine Housing (IH) –which owns 13 properties with 485 units of low-income housing in East King
County – has refined its 30Bellevue new construction project collocated with St. Luke’s Lutheran Church,
which also houses the Sophia’s Place homeless shelter for women and the rotating men’s shelter operated
by Congregations For the Homeless. This project received $432K predevelopment funding in the 2015
Trust Fund round along with a reservation of 8 Section 8 vouchers. The revised proposal is for a 62 unit
family rental project with up to 50% of the units (31 units) set aside for homeless individuals and
households (increase from 20%), but still also keeping up to a 20% set aside for disabled units (13 units).
Ten of the disabled set-aside units would overlap with those for the homeless, three would be occupied by
developmentally disabled residents who receive services from Alpha Supported Living. The revised
proposal includes additional three bedroom units which Imagine Housing is requesting an additional 20
vouchers for the project to help cover operational and debt service costs.
The site is in North Bellevue near the interchange between I-405 and SR 520. It is within the walkshed of
the South Kirkland Park and Ride. The proposed building is two and four levels of wood construction
over one level of structured parking, management office, service provider space and elevator lobby. A roof
garden will be provided on the 3 story portion. This section of the building is stepped down to fit within
the zoning height restriction. The building is designed to serve households at 30%, 40% and 60% of Area
Median Income (AMI).
Funding Rationale:
The Exec Board supported the intent of this application for the following reasons:
Development targets range of lower income households
Homeless unit set-asides
Is responsive to the issues raised during review of the initial application such as incorporating more
3 bedroom units and including units for developmentally disabled individuals.
The project expands residential development within the North Bellevue area
Church and applicant have worked with city and neighborhood for comprehensive plan and zoning
updates for the site
Site has access to transit and shopping
Project leverages a substantial amount of Tax Credit equity
Applicant has continued to make meaningful progress on advancing the project
Relatively low per unit ask to ARCH
Applicant has site control and entitlement process is underway
EXHIBIT A
Experienced applicant
Special Conditions:
Note: These conditions replace the funding conditions associated with the predevelopment funding
award made during the 2015 Trust Fund application round.
1. The 2016 funding award is $432,429 for a total award of $875,000. $442,571 in Bellevue and King
County-administered CDBG was awarded through the 2015 funding round. The funding commitment
shall continue for twelve (12) months from the date of Council approval and shall expire thereafter if
all conditions are not satisfied. An extension may be requested to ARCH staff no later than sixty (60)
days prior to the expiration date. At that time, the applicant will provide a status report on progress to
date, and expected schedule for start of construction and project completion. ARCH staff will consider
a twelve month extension only on the basis of documented, meaningful progress in bringing the project
to readiness or completion. At a minimum, the applicant will demonstrate that all capital funding has
been secured or is likely to be secured within a reasonable period of time.
2. Funds shall be used by Imagine Housing toward soft costs, design, permits and construction. Funds
may not be used for any other purpose unless City or Administering Agency staff have given written
authorization for the alternate use. Spending of construction contingency must be approved in
advance by City or Administering Agency staff. If after the completion of the project there are budget
line items with unexpended balances, the public funders shall approve adjustments to the project
capital sources, including potentially reductions in public fund loan balances.
3. In addition to the $875,000, ARCH is making a contingency award subject to ARCH Executive Board
approval of up to $400,000 to make up any shortfall in tax credit pricing below $1.05 per dollar. The
ARCH contingency contribution will be 40% of any additional public funds required. These
additional funds would be specifically tied to Construction Contingency. ARCH staff shall review and
approve all charges against Construction Contingency. In order to minimize the need for the
additional contingency funding, Imagine Housing shall make every effort to underwrite debt, minimize
operating and debt reserves, negotiate the highest price for the tax credits and explore all avenues for
cost savings including, but not limited to reducing the floor area of units, better construction pricing,
better terms on conventional construction and permanent debt, reducing the time of construction and/or
better pricing on the land, or change in unit mix in order to minimize the funding gap created by the
lower pricing of tax credits. Any request to the ARCH Executive Board for a contingency funding
award will include information regarding other actions taken by Imagine Housing to minimize need for
contingency funding. .
4. Funds will be in the form of a deferred, contingent loan. Loan terms will account for various factors,
including loan terms from other fund sources, available cash flow and receipt of an asset management
fee or deferred developer fee to the Applicant and project reserves. Final loan terms shall be
determined prior to release of funds and must be approved by City staff. Based on the preliminary
development budget, it is anticipated that loan payments will be based on a set repayment schedule,
and begin after repayment of the deferred developer fee (approximately year 4), with 1% interest.
The terms will also include a provision for the Applicant to a deferment of a payment if certain
EXHIBIT A
conditions are met (e.g. low cash flow due to unexpected costs). Any requested deferment of loan
payment is subject to approval by City or Administering Agency staff, and any deferred payment
would be repaid from future cash flow or at the end of the amortization period.
5. The net developer fee shall be established at the time of finalizing the Contract Budget. With the
current budget, it is anticipated that the Net Developer Fee inclusive of any project management fees
and incidental costs incurred by the developer, shall not exceed $1,037,000 based on the current size
and description of the project. Net developer fee is defined as that portion of the developer fee paid
out of capital funding sources and does not include the deferred portion which is paid out of cash flow
from operations after being placed in service.
6. Until such time as any deferred developer fee is fully repaid, all cash flow after payment of operating
expenses and debt service, shall be used to repay the deferred developer fee unless otherwise approved
by City or Administering Agency staff. After full repayment of deferred developer fee Imagine
Housing shall be entitled to an asset management fee. The amount of the asset management fee will
account for various factors including project operating budget and debt repayment. Final asset
management fee will be determined at time of funding agreement and must be approved by City staff.
7. A covenant is recorded ensuring affordability for at least 50 years, with size and affordability
distribution per the following table. Minor adjustments to the mix may be considered upon ARCH
Executive Board approval in order to address reduced tax credit pricing. Affordability levels will be
defined using the requirements for tax credits, and utility costs will be based on King County Housing
Authority allowances, or as otherwise approved by City or Administering Agency staff.
Affordability** Studio 1 BR 2BR 3BR Total
30% * 7 5 12 7 31
40% * ------ 14 1 1 16
60% ------ 11 2 2 15
Total ** 7 30 15 10 62
* 8 Section 8 vouchers awarded in the 2015 round can be utilized in very low income units can utilize
Section 8 vouchers. They can be used in a combination of studio, one, two and three bedroom units.
The final mix of units benefiting from vouchers will be approved by City or Administering Agency
staff. Considerations in the determination of unit mix will include overall need in the community, unit
mix of existing federally assisted and Section 8 assisted housing in East King County, and Section 8
program requirements.
** 1 or 2 of the units will not be rent- or income-restricted. The final contract will update the
affordability chart to account for the non-restricted units which will be approved by City or
Administering Agency staff.
8. Initially, up to 50% of the units will be set aside for occupancy by households transitioning out of
homelessness. These units will initially be filled through coordinated entry, but flexibility will be
maintained to change how units may be filled based on adequacy of available funding and actual
experiences at the site and within the community. Imagine Housing shall work with Coordinated
Entry for All around matching tenants to the level of services provided (Imagine proposes 1.5 FTE day
EXHIBIT A
time, week day staffing) and prioritizing family units for households with Eastside connections such as
with children in Bellevue and Kirkland schools as well as Sophia Way shelter guests. City or
Administering Agency staff shall approve any change to the number of units serving the homeless and
the level of services provided.
9. Based on the availability of adequate support services, up to 20% of the units will be set aside for
households with disabilities, unless otherwise approved by City or Administering Agency staff.
Applicant will make units available to at least 3 developmentally disabled persons on Core Waivers.
At initial occupancy one bedroom and a three bedroom unit will be made available for this population.
Any changes to the minimum number or configuration of developmentally disabled units shall be
subject to approval by City and Administering Agency staff.
10. Imagine Housing shall provide evidence of meeting the conditions of entitlement including but not
limited to the number of parking spaces required and shared between the various uses on the site.
11. Imagine Housing shall submit for review and approval a management plan that includes types of
services and programs that will be available for the residents, and how it integrates with the operation
of the church, women’s shelter and other uses of the site. The plan shall also address how parking will
be managed on an ongoing basis including how to address tenants and prospective tenants that would
cause the total number of cars to exceed the number of available spaces. The plan shall also include
management procedures to address tenant needs; services provided for or required of tenants;
management and operation of the premises; targeted outreach to community; a summary of ARCH’s
affordability requirements as well as annual monitoring procedure requirements.
2. Imagine Housing Esterra Park Block 6B
Funding Request: $2,998,046 (Contingent Loan)
Plus 16 total Section 8 Certificates
220 affordable rental units
Exec Board Recommendation: $500,000 preliminary commitment towards acquisition
See attached Funding Chart for distribution of City Funds
Project Summary:
The applicant is Imagine Housing (IH) – a non-profit corporation formed in 1987, which owns 13
properties with 485 units of low-income housing in East King County. They have submitted a project
concept on a parcel within the larger master planned development located on the former Group Health in
the Overlake area of Redmond and adjacent to the proposed Overlake light rail station. The project
concept is a mixed income rental development of 220 units or more It is proposed to be funded as two
components linked by amenity space: a 40+ unit 9% Tax Credit project serving 30% and 50% AMI
households and a 180+ unit 4% Tax Credit project with a mix of units serving 60% AMI households and
20 or more unrestricted units but intended to rent at somewhat below market rent levels. The proposal
also includes a request to allocate 8 Section 8 vouchers to each component. The proposal responds to the
TOD funding (Bonding of the Hotel/Stadium Tax) available from King County. The 9% TC portion will
make half of its units available to homeless households in response to King County’s funding priorities.
EXHIBIT A
The proposed building is five levels of wood construction over one or two levels of structured parking.
The ground level will include space for a YMCA-operated childcare facility. A roof garden will be
provided on both portions.
Besides the childcare center, the new development will contain shared courtyard, lobby, management
office, laundry and possible retail space. Common spaces (which include a clubroom) and residential
units will be designed according to the principles of universal design.
Funding Rationale:
The Exec Board recognizes the application for funding is early, and that a number of details are still being
considered and fleshed out, therefore a partial award recommended with a requirement to apply for full
funding award in a future round.
The Exec Board supported this application and recommends partially funding with conditions listed below
for the following reasons:
Development targets range of income levels for families and individuals, including set asides for
homeless
Well situated site which has easy access to transit, employment, shopping and services
Increases the affordability in the master planned development and potential to significantly
leverage resources through city housing provisions
Contributes to distributing affordable housing throughout the community
Site could accommodate childcare facility
Project eligible for County TOD funds
Project leverages a substantial amount of Tax Credit equity and debt
Imagine pursuing private social investments for a portion of the capital costs.
Experienced applicant
Imagine Housing will be expected to provide an updated funding application to ARCH in the upcoming
round that addresses the items listed under Condition 4.
Special Conditions:
1. Funds will be used for site acquisition and may not be used for any other purpose unless City staff has
given written authorization for the alternate use.
2. Submit monitoring reports quarterly providing updates on progress on predevelopment activities and
progress in meeting the funding conditions.
3. In the event an updated application for full funding is received during the 2017 funding round, the
funding commitment for the funds shall be extended to 18 months from the date of Council approval.
An extension may be requested to City or Administering Agency staff no later than sixty (60) days
prior to the expiration date. City or Administering Agency staff will consider an extension only on the
basis of documented, meaningful progress in bringing the project to readiness or completion. In the
event an updated application is not received in 2017 or if an evaluation by the Executive Board prior to
the fall funding round indicates that funding conditions cannot be met within the 18 month funding
EXHIBIT A
condition period, then the ARCH Executive Board will be authorized to have the funding award
expire.
4. Imagine Housing shall reapply to ARCH in the 2017 round for the balance of local funds needed to
combine with other sources to fully fund the project. In that application, Imagine Housing shall
address the following:
Application to County for Transit Oriented Development funding
Approaches to significantly reduce the request to public funders through working with the City of
Redmond to secure reduced land costs and/or in-lieu payments from adjacent properties
Confirm the unit count, unit mix and distribution over income levels and set-asides
Updated operating budget including, if any, HOA dues within the Master Plan
Demonstrated progress on incorporating a social investment component into the overall project
financing
Project phasing plan including financing/cash flow plan to cover development expenses for each
phase in the event project is developed in phases
Amount of parking required by the city for the overall site including the proposed housing and
childcare, and as needed a proposal for managing parking
Including a non-profit operated childcare facility and explore opportunities for affordable
childcare for residents
How the Agency will do local targeted marketing outreach to local businesses and community
organizations
Construction cost estimates
5. Funds will be in the form of a deferred, contingent loan. Loan terms will account for various factors,
including loan terms from other fund sources and available cash flow. Final loan terms shall be
determined during the review of the final application and prior to release of funds and must be
approved by City or Administering Agency staff. The terms may also include a provision for the
Agency to a deferment of a payment subject to approval by Administering Agency or City staff, if
certain conditions are met (e.g. low cash flow due to unexpected costs). Any deferred payment would
be repaid from future cash flow or at the end of the amortization period.
6. A covenant is recorded ensuring affordability for at least 50 years, with affordability for all income-
restricted units at 60% or less and a mix of unit sizes. Affordability levels will be defined using the
requirements for tax credits, and utility costs will be based on King County Housing Authority
allowances, unless otherwise approved by Administering Agency or City staff.
7. Net developer fee shall not exceed ARCH schedule.
8. Imagine Housing shall submit for review and approval a management plan that includes types of
services and programs that will be available for the residents, and how it integrates with the operation
with the childcare facility. The plan shall also address how parking will be managed on an ongoing
basis, and shall also include management procedures to address tenant needs; services provided for or
required of tenants; management and operation of the premises; targeted outreach to community; a
summary of ARCH’s affordability requirements as well as annual monitoring procedure requirements.
EXHIBIT A
Standard Conditions:
1. The Applicant shall provide revised development and operating budgets based upon actual funding
commitments, which must be approved by city staff. If the Applicant is unable to adhere to the
budgets, City or Administering Agency must be immediately notified and (a) new budget(s) shall be
submitted by the Applicant for the City’s approval. The City shall not unreasonably withhold its
approval to (a) revised budget(s), so long as such new budget(s) does not materially adversely change
the Project. This shall be a continuing obligation of the Applicant. Failure to adhere to the budgets,
either original or as amended may result in withdrawal of the City's commitment of funds.
2. The Applicant shall submit evidence of funding commitments from all proposed public sources. In the
event commitment of funds identified in the application cannot be secured in the time frame identified
in the application, the Applicant shall immediately notify City or Administering Agency, and describe
the actions it will undertake to secure alternative funding and the timing of those actions subject to
City or Administering Agency's review and approval.
3. In the event federal funds are used, and to the extent applicable, federal guidelines must be met,
including but not limited to: contractor solicitation, bidding and selection; wage rates; and Endangered
Species Act (ESA) requirements. CDBG funds may not be used to repay (bridge) acquisition finance
costs.
4. The Applicant shall maintain documentation of any necessary land use approvals and permits required
by the city where the projects are located.
5. Submit monitoring reports quarterly through completion of the project, and annually thereafter. Submit
a final budget upon project completion. If applicable, submit initial tenant information as required by
City or Administering Agency.
EXHIBIT A
ARCH HOUSING TRUST FUND (HTF) APPLICATIONS
2016
Applicant
Funds Requested
(Grant/Loan) /
Recommendation
Housing
Type/
# of units/
bdrms
Income
Served
Project
Location
Duration
of benefit
Total cost
per unit
HTF
cost per
affordable unit
Project
completion
Imagine Housing
30Bellevue
$875,000
Loan
28 Section 8 vouchers
+Impact Fee waivers
Family rental
housing
62
50% Homeless
20% Disabled
(with 10 of those
units overlapping
with homeless)
31 @ 30%
16 @ 40%
15 @ 60%
3030 Bellevue
Way NE
Bellevue
50 Years $374,702/unit $14,113/unit Summer 2018
Imagine Housing
Esterra
(Combined)
$2,998,046
Loan
16 Section 8 vouchers
+Impact Fee Waivers
+Possible MFTE
Family rental
Housing
220
20 homeless units
20@ 30%
20 @ 50%
160 @60%
20@ Mkt
156th Ave NE @
NE 27th St
Redmond
50 years $295,650/unit $14,990/unit Spring 2020
EXHIBIT 1 EXHIBIT A
ARCH HOUSING TRUST FUND, 2016
Leveraging Funds - -
Prior ARCH Commitment $442,571 $442,571
New ARCH Request $432,429 $2,998,046 $3,430,475
ARCH TOTAL 875,000$ 4%2,998,046$ 5%3,873,046$
King County
Prior KC Commitment
HOF/HOME/CDBG $1,813,533 $4,300,000 $6,113,533
2060/2163
Veterans/Human Services
TOD $7,800,000
KC TOTAL 1,813,533$ 8%12,100,000$ 19%13,913,533$
Prior WA Commitment
WA HAP
WA HTF $2,000,000 $2,000,000
WA HFC (Equity Fund)
WSHFC Washington Works
WA TOTAL 2,000,000$ 9%-$ 2,000,000$
Federal/HUD $0
Section 811 $0
McKinney $0
Other (VA Per Diem)$0
FEDERAL TOTAL -$ 0%-$
Tax Credits $13,641,643 59%$20,170,000 31%$33,811,643
Prior Tax Credit Commitment 0%$0
Other Prior 0%$0
TCAP 0%$0
Bonds 0%$0
Bank Loans $4,800,000 21%$21,555,647 33%$26,355,647
Deferred Developer Fee $100,000 0%$2,519,125 4%$2,619,125
Private 0%$5,700,000 9%$5,700,000
Other $1,364 0%$1,364
TOTAL COST 23,231,540$ 100%65,042,818$ 100%88,274,358$
TOTAL
Imagine Housing
Esterra (Combined)
Imagine Housing
30Bellevue
EXHIBIT 2 EXHIBIT A
ECONOMIC SUMMARY:IMAGINE HOUSING / 30BELLEVUE
1. Applicant/Description:New construction of 62 affordable rental units for households including up
to 50% of units are for homeless/ and 20% for the disabled
2. Project Location:3030 Bellevue Way NE, Bellevue
3. Financing Information:
Funding Source Funding Amount Commitment
ARCH $442,571
$432,429
$140,120
Awarded in 2015
Applied for in 2016 (plus up to $400Kadditional, contingency)
Fee Waivers
King County $1,813,533 Awarded in 2016
Commerce Trust Fund $2,000,000 Awarded in 2016
Tax Credits $13,641,643 To be applied for in 2017
Private Debt $4,800,000 To be applied for in 2017
Deferred Developer Fee/GP Equity $101,364 Committed
TOTAL $23,371,660
4. Development Budget:
ITEM TOTAL PER UNIT HTF
Acquisition $2,324,000 $37.484 $392,571
Construction $16,366,444 $263,975 $111,630
Design $850,000 $13,710 $309,181
Consultants $275,521 $4,444 $38,885
Developer fee $1,183,550 $19,090
Finance costs $865,735 $13,963 $15,000
Reserves $433,640 $6,994
Permits/Fees/Other $1,072,770 $17,303 7,733
TOTAL $23,371,660 $376,962 $875,000
5. Debt Service Coverage: Debt service payments will be finalized upon commitment. Basic terms will
include a 50 year amortization, deferral of payments for a period of approx. 4 years, 1% interest, and
ability to request a deferral of annual payment to preserve economic integrity of property.
6. Security for City Funds:•A recorded covenant to ensure affordability and use for targeted population for 50 years.
•A promissory note secured by a deed of trust. The promissory note will require repayment of the loan
amount upon non-compliance with any of the loan conditions.
7. Rental Subsidy: 28 Section 8 Vouchers (8 awarded in 2015; balance per King County)
EXHIBIT A
2016 HOUSING TRUST FUND: PROPOSED FUNDING SCOURCES
PROJECT
Imagine Housing Imagine Housing
SOURCE 30Bellevue Esterra Park
Request 432,429$ 3,115,661$ 5,548,090$
CAB Recommendation 832,429$ 500,000$ 1,332,429$
(incl. $400,000
contingency)
Current Funding
Sub-Regional CDBG -$
Bellevue
CDBG -$
General Fund 356,084$ 213,883$ 569,967$
Clyde Hill
General Fund 10,587$ 6,359$ 16,947$
Hunts Point
General Fund 1,627$ 977$ 2,605$
Issaquah
General Fund 49,907$ 29,977$ 79,883$
Kenmore
General Fund 40,163$ 24,124$ 64,287$
Kirkland
CDBG -$
General Fund 276,594$ 166,137$ 442,731$
Medina
General Fund 8,412$ 5,053$ 13,465$
Mercer Is.
General Fund 16,211$ 9,737$ 25,948$
Newcastle
General Fund 4,789$ 2,877$ 7,666$
Redmond
CDBG -$
General Fund 51,424$ 30,888$ 82,312$
Sammamish
General Fund 9,912$ 5,954$ 15,866$
Woodinville
General Fund 5,591$ 3,358$ 8,949$
Yarrow Point
General Fund 1,126$ 676$ 1,802$
TOTAL 832,429$ 500,000$ 1,332,429$
TOTAL
EXHIBIT 4 EXHIBIT A
FIGURE 1
ARCH: EAST KING COUNTY TRUST FUND SUMMARY
LIST OF CONTRACTED PROJECTS FUNDED (1993 - 2015)
Project Location Owner Units/Beds Funding
Pct of Total
Allocation
Distribution
Target
1. Family Housing
Andrews Heights Apartments Bellevue Imagine Housing 24 $400,000
Garden Grove Apartments Bellevue DASH 18 $180,000
Overlake Townhomes Bellevue Habitat of EKC 10 $120,000
Glendale Apartments Bellevue DASH 82 $300,000
Wildwood Apartments Bellevue DASH 36 $270,000
Somerset Gardents (Kona)Bellevue KC Housing Authority 198 $700,000
Pacific Inn Bellevue *Pacific Inn Assoc. *118 $600,000
Eastwood Square Bellevue Park Villa LLC 48 $600,000
Chalet Apts Bellevue Imagine Housing 14 $163,333
Andrew's Glen Bellevue Imagine Housing 10 /11 $387,500
August Wilson Place Bellevue ***LIHI ***45 $800,000
YWCA Family Apartments Bellevue YWCA 12 $100,000
30 Bellevue Bellevue Imagine Housing 52 $354,056
Parkway Apartments Redmond KC Housing Authority 41 $100,000
Habitat - Patterson Redmond **Habitat of EKC **24 $446,629
Avon Villa Mobile Home Park Redmond **MHCP **93 $525,000
Terrace Hills Redmond Imagine Housing 18 $442,000
Village at Overlake Station Redmond **KC Housing Authority **308 $1,645,375
Summerwood Redmond DASH 166 $1,187,265
Coal Creek Terrace Newcastle **Habitat of EKC **12 $240,837
RoseCrest (Talus)Issaquah **Imagine Housing **40 $918,846
Mine Hill Issaquah Imagine Housing 28 $450,000
Clark Street Issaquah Imagine Housing 30 $355,000
Lauren Heights (Iss Highlands)Issaquah **Imagine Housing/SRI **45 $657,343
Habitat Issaquah Highlands Issaquah **Habitat of EKC **10 $318,914
Issaquah Family Village I Issaquah **YWCA **87 $4,382,584
Issaquah Family Village II Issaquah **YWCA **47 $2,760,000
Greenbrier Family Apts Woodinville **DASH **50 $286,892
Crestline Apartments Kirkland Shelter Resources 22 $195,000
Plum Court Kirkland DASH 61 /66 $1,000,000
Francis Village Kirkland Imagine Housing 15 $375,000
Velocity Kirkland **Imagine Housing **46 $901,395
Copper Lantern Kenmore **LIHI **33 $452,321
Highland Gardens (Klahanie)Sammamish Imagine Housing 54 $291,281
Habitat Sammamish Sammamish** ***Habitat of KC ***10 $853,000
REDI TOD Land Loan Various Various 100 est $500,000
Homeowner Downpayment Loan Various KC/WSHFC/ARCH 87 est $615,000
SUB-TOTAL 2,094 $24,874,572 54.0%(56%)
2. Senior Housing
Cambridge Court Bellevue Resurrection Housing 20 $160,000
Ashwood Court Bellevue *DASH/Shelter Resources *50 $1,070,000
Evergreen Court (Assisted Living)Bellevue DASH/Shelter Resources 64 /84 $2,480,000
Bellevue Manor / Harris Manor Bellevue / Redmond KC Housing Authority 105 $1,334,749
Vasa Creek Bellevue Shelter Resources 50 $190,000
Riverside Landing Bothell **Shelter Resources 50 $225,000
Kirkland Plaza Kirkland Imagine Housing 24 $610,000
Athene (Totem 2)Kirkland ***Imagine Housing ***73 $880,000
Heron Landing Kenmore DASH/Shelter Resources 50 $65,000
Ellsworth House Apts Mercer Island Imagine Housing 59 $900,000
Providence Senior Housing Redmond **Providence **74 $2,239,000
Greenbrier Sr Apts Woodinville **DASH/Shelter Resources **50 $196,192
SUB-TOTAL 669 $10,349,941 22.4%(19%)
EXHIBIT A
FIGURE 1
ARCH: EAST KING COUNTY TRUST FUND SUMMARY
LIST OF CONTRACTED PROJECTS FUNDED (1993 - 2015)
Project Location Owner Units/Beds Funding
Pct of Total
Allocation
Distribution
Target
3. Homeless/Transitional Housing
Hopelink Place Bellevue **Hopelink **20 $500,000
Chalet Bellevue Imagine Housing 4 $46,667
Kensington Square Bellevue Housing at Crossroads 6 $250,000
Andrew's Glen Bellevue Imagine Housing 30 $1,162,500
August Wilson Place Bellevue ***LIHI ***12 $200,000
Sophia Place Bellevue Sophia Way 20 $250,000
30 Bellevue Bellevue Imagine Housing 13 $88,514
Men's Shelter TBD Congregation for Homeless (C 50 $700,000
Dixie Price Transitional Housing Redmond Hopelink 4 $71,750
Avondale Park Redmond Hopelink (EHA)18 $280,000
Avondale Park Redevelopment Redmond **Hopelink (EHA) **60 $1,502,469
Petter Court Kirkland KITH 4 $100,000
Francis Village Kirkland Imagine Housing 45 $1,125,000
Velocity Kirkland ***Imagine Housing ***12 $225,349
Athene (Totem 2)Kirkland ***Imagine Housing 18 $220,000
Rose Crest (Talus)Issaquah **Imagine Housing **10 $229,712
Lauren Heights (Iss Highlands)Issaquah **SRI **5 $73,038
Issaquah Family Village I Issaquah **YWCA **10 $503,745
SUB-TOTAL 323 $7,528,743 16.3%(13%)
4. Special Needs Housing
My Friends Place K.C.EDVP 6 Beds $65,000
Stillwater Redmond Eastside Mental Health 19 Beds $187,787
Foster Care Home Kirkland Friends of Youth 4 Beds $35,000
FOY New Ground Kirkland Friends of Youth 6 Units $250,000
DD Group Home 7 Kirkland Community Living 5 Beds $100,000
Youth Haven Kirkland Friends of Youth 10 Beds $332,133
FOY Transitional Housing Kirkland **Friends of Youth **10 Beds $252,624
FOY Extended Foster Care Kirkland **Friends of Youth **10 Beds $112,624
DD Group Home 4 Redmond Community Living 5 Beds $111,261
DD Group Homes 5 & 6 Redmond/KC (Bothell)Community Living 10 Beds $250,000
United Cerebral Palsy Bellevue/Redmond UCP 9 Beds $25,000
DD Group Home Bellevue Residence East 5 Beds $40,000
AIDS Housing Bellevue/Kirkland AIDS Housing of WA 10 Units $130,000
Harrington House Bellevue AHA/CCS 8 Beds $290,209
DD Group Home 3 Bellevue Community Living 5 Beds $21,000
Parkview DD Condos III Bellevue Parkview 4 $200,000
IERR DD Home Issaquah IERR 6 Beds $50,209
FFC DD Homes NE KC FFC 8 Beds $300,000
Oxford House Bothell Oxford/Compass Ctr.8 Beds $80,000
Parkview DD Homes VI Bothell/Bellevue Parkview 6 Beds $150,000
Parkview DD Homes XI TBD Parkview 3 Beds $200,800
FFC DD Home II Kirkland FFC 4 Beds $168,737
SUB-TOTAL 161 Beds/Units $3,352,384 7.3%(12%)
TOTAL 3,247 $46,105,640 100.0%
* Funded through Bellevue Downtown Program 10%
** Also, includes in-kind contributions (e.g. land, fee waivers, infrastructure improvements)*** Amount of Fee Waiver still to be finalized
EXHIBIT A
Medina City Council Regular Meeting Monday, March 13, 2017
AGENDA BILL
Subject: CONTRACT EXTENSION – 84th Ave NE Median Maintenance
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Ryan Osada, Public Works Director
Summary:
In 2016 a new landscaping contractor was selected to maintain the 84th Ave NE Median which
is shared with Clyde Hill. Over the last year, the contractor has been doing an excellent job
with the maintenance. The current contract with Horticultural Elements will expire March 31, 2017. This time extension will renew the contract and extend the expiration date to March 31, 2019.
Attachments:
Contract/Agreement Documents
Budget/Fiscal Impact: $22,680.00 per year
Staff Recommendation: Approval
City Manager Approval:
Proposed Council Motion:
“I move to authorize the City Manager to negotiate and enter into a 2 year contract extension with Horticultural Elements for the 84th Ave NE Median Maintenance.”
AGENDA ITEM 8.5
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Medina City Council Regular Meeting Monday, March 13, 2017
AGENDA BILL
Subject: Ordinance PSE Franchise
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Michael Sauerwein, City Manager
Summary:
Puget Sound Energy (PSE) currently has facilities for natural gas and electrical power over
and under City of Medina streets and public properties. PSE facilities have occupied the right
of way practically since the City was incorporated (1955). PSE has been operating under an old franchise agreement which expired in 2010.
In order to accomplish future undergrounding of utilities, an update to the franchise agreement
is required. PSE proposed a draft agreement and the City responded with several additional
terms designed to protect the City’s rights and property. Through negotiation, the parties agreed upon mutually-acceptable terms. The franchise requires PSE to confine its facilities to the franchise area, obtain all required permits and furnish a bond for construction, fully restore the franchise area after construction, accept liability for claims arising out of PSE’s facilities,
relocate its facilities as necessary to accommodate public works projects, and maintain
insurance of the types and amounts acceptable to WCIA.
Franchise Fee and Utility Tax:
State law prohibits the City from imposing a franchise fee on electrical power or gas
companies; however, the City does collect utility tax.
Adoption of the Franchise Ordinance
RCW 35A.47.040 states, “No ordinance or resolution granting any franchise in a code city for
any purpose shall be adopted or passed by the city's legislative body on the day of its introduction nor for five days thereafter, nor at any other than a regular meeting nor without first being submitted to the city attorney, nor without having been granted by the approving vote of at least a majority of the entire legislative body, nor without being published at least
once in a newspaper of general circulation in the city before becoming effective.”
In compliance with this statute, the Franchise Ordinance is being “introduced” at the March 13, 2017 City Council Meeting and will be “adopted” at the April 10, 2017 City Council Meeting.
Budget/Fiscal Impact: NA
Staff Recommendation:
Note that the Franchise Ordinance was introduced at the March 13, 2017 City Council Meeting.
City Manager Approval:
Proposed Council Motion:
I move to recognize that the Franchise Ordinance was
introduced at the March 13, 2017 City Council Meeting.
AGENDA ITEM 8.6
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Medina City Council Regular Meeting AGENDA ITEM 9.1 Monday, March 13, 2017
AGENDA BILL
Subject: Ordinance 945 Adopting New Noise Control Regulations
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Robert Grumbach, Development Services Director
Summary: The City’s noise code is found in Chapter 8.06 and it adopted by reference the King
County Noise code. In 2015, King County significantly revised and adopted a new noise code. The King County Code:
•Expanded, simplified and clarified, public disturbance and construction noiseprovisions;
•Updated exemptions and variances; and
•Consolidated most noise provisions into a single chapter.
With King County’s adoption, Medina’s reference to the old King County Noise Code no longer makes sense.
At the February 13 regular meeting, the City Council received the Planning Commission’s recommendation and placed on the March 13 regular meeting for staff to prepare an ordinance
for a public hearing and possible action. Council members also imposed a deadline for
submitting comments to staff to be presented and discussed at the March meeting. That information is attached to the agenda bill.
In preparing the ordinance, the following changes to the Planning Commission’s recommendation were made:
•Edits to clarify proposed code language and make grammatical and other corrections;
•Move the proposed provisions for nuisance noise from Section 8.06.200 to Chapter 8.04to consolidate public nuisance regulations;
•Deleted Section 8.06.610 as unnecessary
•Add a definition for “heavy equipment;”
•Revised Section 8.06.020 by shifting policy language to Section 8.06.010 and add to the
findings of special conditions.
Attachment:
1.Ordinance No. 9452.Memo City Council Comments and Analysis
3.Memo Noise Analysis
4.Comments submitted by Council Members5.Memo Updating Noise Code Comparisons
Budget/Fiscal Impact: Not applicable
Staff Recommendation: Approve
City Manager Approval:
Proposed Council Motion: “I move to approve Ordinance 945 repealing and re-
adopting noise control regulations in Chapter 8.06”
Ordinance No. 945 1
2
MEDINA CITY COUNCIL 3
4
AN ORDINANCE OF THE CITY COUNCIL OF THE 5
CITY OF MEDINA, WASHINGTON, REPEALING AND RE-ADOPTING 6 CHAPTER 8.06 OF THE MEDINA MUNICIPAL CODE TO ESTABLISH 7
NEW NOISE CONTROL REGULATIONS; AND ADOPTING 8 NOISE VARIANCE PROCEDURES; AND AMENDING MMC 8.04.020 9 REGARDING NUISANCES 10
11
WHEREAS excessive sound can be a serious hazard to the public health, welfare, 12 safety, and the quality of life; and 13
14
WHEREAS, Chapter 70.107 RCW provides authority to the state Department of Ecology 15 to establish maximum noise levels to control noise that adversely affects the health, safety and 16
welfare of the people, value of property, and the quality of the environment, and authorizes local 17
governments to enact their own noise regulations when necessary to address special conditions 18 or control nuisances; and 19
20 WHEREAS, the Department of Ecology adopted general maximum permissible noise 21 levels in WAC 173-60, for vessels under RCW 79A.60 and WAC 352-67, and for sounds 22
created by motor vehicles under WAC 173-62; and 23
24 WHEREAS, State law designates local governments as the primary entities responsible 25
for regulating noise; however, the Department of Ecology is required to approve local noise 26 control requirements that impose maximum noise levels that differ from State law; and 27
28
WHEREAS, the Medina Comprehensive Plan adopts Goal LU-G1, which is “to maintain 29 Medina’s high-quality residential setting and character,” and excessive noise can adversely 30
affect the high-quality residential setting and character of the community; and 31
32 WHEREAS, noise originating from heavy equipment disturbs the peace and quiet of 33
adjacent residents when work is undertaken during evening hours and on Sundays and legal 34
holidays; and 35
36
WHEREAS, in 1991, the City Council adopted Ordinance No. 547 adopting by reference 37 King County Code, Chapters 12.86 through 12.100, governing excessive noise and noise 38 control and all future amendments, alterations, and additions to said Chapters 12.86 through 39
12.100 of the King County Code; and 40
41 WHEREAS, on March 17, 2015, King County adopted Ordinance No. 18000 42
consolidating, revising, repealing and incorporating various provisions of Chapters 12.86 43 through 12.100 of the King County Code into Chapter 12.86 King County Code; and 44 45
WHEREAS, King County, in adopting Ordinance No. 18000, found the expense of 46 relying upon decibel-related provisions to control excessive noise made enforcement impractical 47
due to limited resources and an increase in noise-related conflicts; and 48
49
50
ATTACHMENT 1
WHEREAS, the City of Medina is a small jurisdiction with limited resources to effectively 1 enforce noise control regulations; and 2
3
WHEREAS, to guard Medina’s high-quality residential setting and character from the 4 adverse impacts of excessive noise, the city council has determined it can better protect, 5
promote and preserve the public’s health, safety and welfare by adopting provisions that reflect 6 the unique residential character in Medina; and 7 8
WHEREAS, regulating noise is primarily a matter of nuisance enforcement; however, 9 code provisions allowing for variances from the noise regulations for land use activities, 10 including construction, constitute development regulations; and 11
12 WHEREAS, in accordance with RCW 36.70A.106, a notice of intent was transmitted to 13
the Washington State Department of Commerce on November 29, 2016 (Material ID # 23110); 14
and 15 16
WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of 17
Nonsignificance (DNS) for the proposal was issued on November 17, 2016, pursuant to WAC 18 197-11-340(2); and 19
20 WHEREAS, the Planning Commission held a public hearing on December 6, 2016, to 21 receive testimony for and against the proposal; and 22
23 WHEREAS, notice of the Planning Commission’s public hearing was published in The 24 Seattle Times on November 18, 2016, in accordance with the content set forth in MMC 25
20.83.120, and posted to the City’s notice boards and website on November 18, 2016; and 26 27 WHEREAS, the City Council received the Planning Commission’s recommendation at 28
their February 13, 2017, regular meeting and scheduled a public hearing for March 13, 2017, for 29 which notice was posted on the City’s notice boards and website on February 24, 2017; and 30
31
WHEREAS, the City Council held a public hearing on March 13, 2017, to receive 32 testimony for and against the proposal and following the hearing deliberated on the proposal. 33
34 NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MEDINA, WASHINGTON, DO 35 ORDAIN AS FOLLOWS: 36
37 Section 1. Amend MMC 8.04.020. Section 8.04.020 of the Medina Municipal Code is 38
amended to read as follows: 39
… 40 41 P. ((Excessive noise as defined in state law and regulations)) Noise that: 42
1. Unreasonably annoys, injures, interferes with or endangers the comfort, repose, health or 43
safety of a community or neighborhood; and 44 2. The noise need not exceed the maximum permissible sound levels or be a public 45
disturbance noise, as described in Chapter 8.06 MMC, to be a public nuisance; 46 … 47
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Section 2. Repeal Chapter 8.06 MMC. Chapter 8.06 of the Medina Municipal Code is 1 hereby repealed in its entirety. 2
3 Section 3. Re-adopt Chapter 8.06 MMC. Chapter 8.06 of the Medina Municipal Code is 4
re-adopted to read as follows: 5
6 NOISE 7
8
Sections: 9 8.06.010 Policy. 10 8.06.020 Findings of special conditions. 11
8.06.030 Administration. 12 8.06.040 Definitions. 13
8.06.100 Environmental sound levels – unlawful sounds. 14
8.06.110 Environmental sound levels – maximum permissible sound levels. 15 8.06.120 Environmental sound levels – maximum permissible nighttime sound levels. 16
8.06.125 Reductions for pure tone and impulsive sounds. 17
8.06.130 Exemptions – sounds exempt at all times. 18 8.06.140 Exemptions – sounds exempt during daylight hours. 19
8.06.150 Exemptions – temporary construction sounds. 20 8.06.160 Limitations on construction and development activity. 21 8.06.170 Noise measurement. 22
8.06.180 Receiving properties within more than one district. 23 8.06.200 Public disturbance noise. 24 8.06.300 Motor vehicles – maximum permissible sound levels. 25
8.06.310 Motor vehicles – mufflers. 26 8.06.320 Motor vehicles – modification to motor vehicles. 27 8.06.330 Motor vehicles – tire sounds. 28
8.06.340 Motor vehicles – sale of new motor vehicles, which exceed maximum permissible 29 sound levels. 30
8.06.350 Motor vehicles – exemptions. 31
8.06.400 Watercraft – maximum permissible sound limits. 32 8.06.410 Watercraft – mufflers. 33
8.06.500 Noise variance. 34
8.06.600 Enforcement. 35 36
8.06.010 Policy. 37 38 It is the policy of the City to minimize the exposure of citizens to the physiological and 39
psychological dangers of excessive noise and to protect, promote and preserve the public health, 40
safety and welfare. It is the express intent of the city council to control the level of noise in a 41 manner that promotes the use, value and enjoyment of property; sleep and repose; and the 42
quality of the environment. The City of Medina is a small community with limited resources for 43
effective enforcement of its noise ordinance, especially the expensive-to-enforce decibel-related 44 provisions. These factors point to a need to revise the City’s approach to controlling excessive 45
noise. Similar to the approach King County has taken with controlling excessive noise, the city 46 can better protect, promote and preserve the public's health, safety and welfare by decreasing 47 reliance on decibel provisions and improving its public disturbance-based enforcement system. 48
ATTACHMENT 1
8.06.020 Findings of special conditions. 1 2
The Medina Comprehensive Plan establishes as its first goal to maintain the high-quality 3
residential setting and character of the community. To guard Medina’s high-quality residential 4 setting and character from the adverse impacts of excessive noise, it is necessary to adopt 5
specific provisions that reflect the community’s unique residential character and protect the public 6 health, safety, and welfare. 7 8 8.06.030 Administration. 9 10 The Police Department serves an important function in maintaining public health, safety and 11
welfare by responding to resident complaints, typically in the context of neighborhood noise 12 disturbances. The director also plays an important role in noise control through oversight of 13
permitted activities that generate noise, such as construction work. The Police Chief and the 14
director each have authority to enforce this chapter pursuant to its provisions. 15 16
8.06.040 Definitions. 17 18 The definitions in this section apply throughout this chapter unless the context clearly requires 19
otherwise. 20 "Construction" means any site preparation, grading, building, demolition, substantial repair, 21 alteration or similar action. 22
"dB(A)" means the sound level measured in decibels, using the "A" weighting network. 23 "Director" means the director of development review services or another person designated by the 24 city manager. 25
"District" means the land use zones to which this chapter is applied. For the purposes of this 26 chapter: 27 1. “Residential districts” are Class A EDNA environments and include the R-16, R-20, R-30 28
and SR-30 zoning districts set forth in Title 20 MMC; 29 2. “Commercial districts” are Class B EDNA environments and include the N-A and Public 30
zoning districts as well as lands designated as State ROW set forth in Title 20 MMC. 31
“EDNA" means the environmental designation for noise abatement, being an area or zone 32 (environment) within which maximum permissible noise levels are established using the criteria 33
set forth in WAC 173-60-030. 34
"Equipment" means any stationary or portable device or any part thereof capable of generating 35 sound. 36
“Equipment, heavy” means large pieces of machinery or vehicles used in the building industry. 37 "Impulsive sound" means sound having the following qualities: the peak of the sound level is less 38 than one second and short compared to the occurrence rate; the onset is abrupt; the decay rapid; 39
and the peak value exceeds the ambient level by more than ten dB(A). 40 "Leq" means the equivalent sound level that is the constant sound level in a given time that 41 conveys the same sound energy as the actual time-varying, A-weighted sound. The applicable 42
time-period must be specified. 43 “Lmax” means the maximum sound level over a measurement interval determined by using a 44 sound level meter set to “Fast” response time. 45
"Muffler" means a device consisting of a series of chambers or other mechanical designs for 46 receiving exhaust gas from an internal combustion engine, or for the purpose of introducing water 47
to the flow of the exhaust gas, and that is effective in reducing sound resulting therefrom. 48
"Noise" means the intensity, duration and character of sounds from any and all sources. 49
ATTACHMENT 1
“Off-highway vehicle” means any self-propelled motor-driven vehicle not used primarily for 1 transporting persons or property upon highways nor required to be licensed under RCW 2
46.16.010. The term “off-highway vehicle” does not include special construction vehicles. 3
"Person" means any individual, firm, association, partnership, corporation or any other entity, 4 public or private. 5
"Public highway" means the entire width between the boundary lines of every way publicly 6 maintained by the Washington state Department of Transportation or any county or city when any 7 part thereof is generally open to the use of the public for purposes of vehicular travel as a matter 8
of right. 9 "Real property" means an interest or aggregate of rights in land that is guaranteed and protected 10 by law. "Real property" includes a leasehold interest. 11
"Receiving property" means real property within which sound originating from outside the property 12 is received. 13
"Sound level" means the weighted sound pressure level measured by the use of a metering 14
characteristic and weighted as specified in American National Standards Institute Specifications, 15 Section 1.4-1983. 16
"Sound level meter" means a device or combination of devices which measures sound pressure 17
levels and conforms to Type 1, Type 2 or Type 3 standards as specified in the American National 18 Standards Institute (ANSI) Specification S1.4-1983. An impulse sound level meter shall be a peak 19
or impulse, unweighted sound level meter, which is capable of measuring impulse sound in 20 conformance with the Type 1 or Type 2 specifications of ANSI S1.4-1983. 21 “Use” means the nature of the occupancy, the type of activity, or the character and form of 22
improvements to which land is devoted or may be devoted. 23 "Watercraft" means any contrivance, including aircraft taxiing, but excluding aircraft in the act of 24 actual landing or takeoff, used or capable of being used as a means of transportation or recreation 25
on water, powered by an internal or external combustion engine. 26 "Weekday" means any day Monday through Friday that is not a legal holiday. 27 "Weekend" means Saturday, Sunday or any legal holiday as set forth in RCW 1.16.050(1). 28
29 8.06.100 Environmental sound levels – unlawful sounds. 30
31
It is unlawful for any person to cause sound, or for any person in possession of property to permit 32 sound originating from such property, to intrude into the real property of another person whenever 33
such sound exceeds the maximum permissible sound levels established by this chapter. 34 35 8.06.110 Environmental sound levels – maximum permissible sound levels. 36
37 A. For sound sources located within the city limits, the maximum permissible sound levels are set 38 forth in Table 8.06.110. 39
40 Table 8.06.110 Maximum Permissible Sound Levels 41
District of Sound Source District of Receiving Property
Residential Commercial
Residential 55 dB(A) 57 dB(A)
Commercial 57 dB(A) 60 dB(A)
42
B. During a measurement interval, Lmax may exceed the sound level limits of this section by no 43
more than 15 dB(A). 44
ATTACHMENT 1
8.06.120 Environmental sound levels – maximum permissible nighttime sound levels. 1 2
A. Between 10:00 pm and 7:00 am during weekdays, and between 10:00 pm and 9:00 am on 3
weekends, the maximum permissible sound levels in Table 8.06.110 shall be reduced to the 4 levels set forth in Table 8.06.120. 5
6 Table 8.06.120 Nighttime Maximum Permissible Sound Levels 7
District of Sound Source District of Receiving Property
Residential Commercial
Residential 45 dB(A) 47 dB(A)
Commercial 47 dB(A) 50 dB(A)
8
B. During any measurement interval, Lmax shall not exceed 60 dB(A) during the hours set forth 9
in this section. 10 C. The following sounds are exempt from the nighttime maximum permissible sound levels in 11
Table 8.06.120 and the Lmax level in MMC 8.06.120(B): 12 1. Sounds created by existing stationary equipment used in the conveyance of water, 13 wastewater, or natural gas by a utility; 14
2. Sounds created by electrical substations. 15 16 8.06.125 Reductions for pure tone and impulsive sounds. 17
18 A. For any source of sound that has a “pure tone component,” the levels established by Tables 19
8.06.110 and 8.06.120 shall be reduced by five dB(A), except this reduction shall not be 20
imposed on any electrical substation. "Pure tone component" means sound having the 21 following qualities: a one-third octave band sound pressure level in the band with the tone that 22
exceeds the arithmetic average of the sound pressure levels of the two contiguous one-third 23
octave bands by: 24 1. Five decibels for center frequencies of 500 Hz and above; 25
2. Eight decibels for center frequencies between 160 and 400 Hz; and 26
3. Fifteen decibels for center frequencies less than or equal to 125 Hz. 27 B. For any source of sound that is impulsive and not measured with an impulse sound level 28
meter, the levels established by Table 8.06.110 and 8.06.120 are reduced by five dB(A). 29 30
8.06.130 Exemptions – sounds exempt at all times. 31
32 The following sounds are exempt from the maximum permissible sound levels set forth in this 33 chapter: 34
A. Sounds originating from aircraft in flight; 35 B. Sounds created by normal docking and undocking operations of all watercraft that otherwise 36
meet the requirements of 8.06.400 and 8.06.410; 37
C. Sounds created by watercraft picking up or dropping off water skiers; 38 D. Sounds created by safety and protective devices, if noise suppression would defeat the safety 39
intent of the device; 40
E. Fire alarms; 41 F. Sounds created by warning devices of not more than five minutes in duration per 42
incident. "Warning device" means a device that is working as intended to provide public 43 warning of potentially hazardous, emergency or illegal activities such as, but not limited to 44 security alarms and the emergency alert system; 45
ATTACHMENT 1
G. Sounds created by emergency equipment and emergency work necessary in the interests of 1 law enforcement or for the health, safety or welfare of the community – "Emergency work" 2
means any one of the following: 3
1. Work required for restoring property to a safe condition following a disaster; 4 2. Work required for protecting persons or property from an imminent danger; 5
3. Work by private or public utilities for providing or restoring immediately necessary utility 6 service; or 7 4. Work to address other emergencies as determined by the director; 8
H. Sounds caused by natural phenomena and unamplified human voices. 9 10 8.06.140 Exemptions – sounds exempt during daylight hours. 11
12 The following sounds are exempt from this chapter between 7:00 am and 10:00 pm on weekdays, 13
and between 9:00 am and 10:00 pm on weekends, unless different hours are specified: 14
A. Sounds created by bells, chimes, or carillons not operating for more than five minutes during 15 any one hour timeframe; 16
B. Sounds created by blasting; 17
C. Sounds originating from lawful pickets, marches, parades, rallies and other similar public 18 events; 19
D. Sounds created by powered equipment used in temporary or periodic maintenance or repair 20 of the grounds or appurtenances of any property including, but not limited to lawnmowers, leaf 21 blowers, powered hand tools, and snow-removal equipment provided their operation is 22
between the hours of 8:00 am and 7:00 pm weekdays, and between the hours of 9:00 am and 23 7:00 pm on weekends; 24 E. Sounds originating from the required testing of emergency equipment such as generators 25
provided the Lmax does not exceed 62 dB(A). 26 27 8.06.150 Exemptions – temporary construction sounds. 28
29 A. Normal and usual sounds created by temporary construction activity, including on or by 30
watercraft, are exempt from the maximum permissibile sound levels set forth in this chapter 31
provided: 32 1. The operation of heavy equipment on a construction site occurring between the hours of 33
7:00 am and 7:00 pm weekdays, and between 9:00 am and 5:00 pm on Saturday, 34
including crawlers, tractors, bulldozers, rotary drills and augers, loaders, power shovels, 35 cranes, derricks, graders, off-highway trucks, ditchers, trenchers, compactors, 36
compressors and other similar equipment; 37 2. The operation of impact types of construction equipment on a construction that create 38 impulse noise or impact noise occurring between the hours of 8:00 am and 5:00 pm on 39
weekdays,and between 9:00 am and 5:00 pm on Saturday, including pavement 40
breakers, pile drivers, jackhammers, sandblasting tools or other types of equipment or 41 devices; 42
3. All other construction activities that occur during the hours set forth in MMC 43
8.06.160(A)(1). 44 B. The exemptions in MMC 8.06.150(A) shall not apply to any temporary construction sounds 45
exceeding an Lmax of 85 dB(A). 46 C. Exterior sound levels caused by construction activity heard inside of a building after efforts 47 to reduce the noise levels have been taken, such as closing windows and doors, must not 48
be unreasonable. Whether construction sound levels are within the maximum permissible 49 sound levels when measured inside of the building can be a factor for determining 50
reasonableness. 51
ATTACHMENT 1
8.06.160 Limitations on construction and development activity. 1 2
A. General. 3
1. All commercial construction and development activities or associated operations of any 4 heavy equipment between the hours of 7:00 pm and 7:00 am weekdays, and between 5
the hours of 5:00 pm and 8:00 am on Saturday are prohibited. 6 2. Construction and development activity or use of heavy equipment on Sundays, or 7 holidays observed by the city, is prohibited. 8
B. Exceptions. 9 1. The city manager or designee may authorized by written permission to engage in 10 construction and development activity, or to operate heavy equipment, during hours 11
outside of the restrictions set forth in MMC 8.06.160(A) provided: 12 a. The construction and development activity, or the operation of heavy equipment, will 13
not unreasonably interfere with any residential use; and 14
b. The city manager or designee may attach conditions to the authorization as 15 necessary to protect the public health, safety and welfare. 16
2. The restrictions set forth in MMC 8.06.160(A) shall not apply to emergency repairs. The 17
city manager or designee shall determine what constitutes an emergency repair. 18 19
8.06.170 Sound measurement. 20 21
A. If the measurement of sound is made with a sound level meter, it shall be an instrument in 22
good operating condition and shall meet the requirements for a Type 1 or Type 2 instrument, 23 as described in American National Standards Institute Specifications, Section 1.4-1983, as it 24 now exists or as hereafter amended. If the measurements are made with other instruments, 25
or assemblages of instruments, the procedure must be carried out in such manner that the 26 overall accuracy shall be at least that called for in Section 1.4-1983, as it now exists or as 27 hereafter amended for Type 2 instruments. 28
B. Except where specified otherwise in this chapter, sound level measurements shall be based 29 on Leq during the measurement interval using a minimum measurement interval of one 30
minute for constant sound sources, or a thirty-minute measurement for non-continuous sound 31
sources. 32 C. When the location, distance or technique prescribed in this chapter for measurement of sound 33
is impractical, or would yield misleading or inaccurate results, measurements may be taken at 34
other locations or distances using appropriate correction factors. 35 36
8.06.180 Receiving properties within more than one district. 37 38 Where a receiving property lies within more than one district, the maximum permissible sound 39
level shall be determined by the district within which the measurement is made. 40 41
8.06.200 Public disturbance noise. 42
43 A. It is unlawful for any person to cause or make, or for any person in possession of property to 44 allow or originate from the property, sound that is a public disturbance noise; and to refuse or 45
intentionally fail to cease the unreasonable noise when ordered to do so by a police officer or 46 city official authorized by the city manager to enforce provisions of this chapter. For the 47
purposes of this section, "public disturbance noise" means any sound that unreasonably 48
disturbs or interferes with the peace, comfort or repose of a person or persons. The hour of 49 the day at which the sound occurs may be a factor in determining reasonableness. Sounds 50
that are public disturbance noises may include, but not be limited to: 51
ATTACHMENT 1
1. The frequent, repetitive or continuous sounding of any horn or siren attached to a motor 1 vehicle, except as a warning of danger or as specifically permitted or required by law; 2
2. Frequent, repetitive or continuous sounds in connection with the starting, operation, repair, 3
rebuilding or testing of any motor vehicle, motorcycle, off-highway vehicle, watercraft or 4 internal-combustion engine; 5
3. The use of a sound amplifier or other device capable of producing or reproducing amplified 6 sound upon public streets for the purpose of commercial advertising or sales or for 7 attracting the attention of the public to any vehicle, structure, or property or the contents 8
therein, except as permitted by law, and except that vendors whose sole method of selling 9 is from a moving vehicle shall be exempt from this subsection; 10 4. Loud and raucous sound generated within one thousand feet of any school; 11
5. Loud and raucous sound that emanates frequently, repetitively or continuously from any 12 building, structure or property, including watercraft, located within a residential district or 13
on an adjoining body of water, such as sounds originating from a band session or social 14
gathering; 15 6. Frequent, repetitive or continuous sound, including but not limited to impulsive or amplified 16
sound such as emanates from an audio device, where the sound is plainly audible or can 17
be felt at fifty feet or more from the source of sound, or three hundred feet or more if the 18 source of sound is from a watercraft, when the sound is received in a residential 19
district. For the purposes of this subsection, "plainly audible" means any sound that can 20 be detected by unaided hearing faculties of normal acuity, including, but not limited to, 21 being able to detect the rhythmic bass component of music coming from a sound amplifier 22
regardless of whether the title, specific words or artist performing the song can be 23 identified; and 24 7. Any sound out of doors that interferes with normal conversation at a distance of fifty feet or 25
more from the source of the sound when the sound is received in a residential district; and 26 8. Any sound originating from real property between the hours of 10:00 pm and 7:00 am that 27 is amplified noise plainly audible to a person of normal hearing when measured inside a 28
receiving dwelling unit. 29 9. Any other unreasonably loud, disturbing, continuous, irritating or unnecessary noise, 30
whether emanating from a human, animal or mechanical source. 31
B. A noise need not exceed the maximum permissible sound levels of this chapter or be a public 32 nuisance noise under Chapter 8.04 MMC to be a public disturbance noise. 33
34 8.06.300 Motor vehicles – maximum permissible sound levels. 35 36
A. It is unlawful for any person to operate upon any public highway any motor vehicle or any 37 combination of motor vehicles under any conditions of grade, load, acceleration or 38 deceleration in such manner as to exceed the maximum permissible sound levels for the 39
category of vehicle in Table I of WAC 173-62-030, as measured at a distance of fifty feet from 40 the center of the lane of travel within the speed limits specified, by measurement procedures 41 established by the State Commission on Equipment. 42
B. The maximum permissible sound levels set forth in this section shall not apply to noise 43 caused by auxiliary equipment on motor vehicles used for highway maintenance, nor to 44 noise caused in the performance of emergency work for the immediate safety, health or 45
welfare of the community or of individuals of the community, or to restore property to a safe 46 condition following a public calamity. 47
ATTACHMENT 1
8.06.310 Motor vehicles – mufflers. 1 2
It is unlawful for any person to operate, or for any owner to permit any person to operate, any 3
motor vehicle upon the public highways, which is not equipped with a muffler in good working 4 order and in constant operation. 5
6 8.06.320 Motor vehicles – modification to motor vehicles. 7
8
It is unlawful for any person to modify or change any part of a motor vehicle or install any device 9 thereon in any manner that permits sound to be emitted by the motor vehicle in excess of the 10 limits prescribed by this chapter. It is unlawful for any person to remove or render inoperative, or 11
cause to be removed or rendered inoperative, other than for purposes of maintenance, repair or 12 replacement, any muffler or sound-dissipative device on a motor vehicle. 13
14 8.06.330 Motor vehicles – tire sounds. 15 16
It is unlawful for any person to operate a motor vehicle in such a manner as to cause, or allow to 17
be emitted, squealing, screeching or other such a sound, from the tires in contact with the ground 18 because of rapid acceleration or excessive speed around corners or other such 19
reason. However, sound resulting from emergency braking to avoid imminent danger is exempt 20 from this section. 21 22
8.06.340 Motor vehicles – exemptions. 23 24 Sounds created by motor vehicles are exempt from the maximum permissible sound levels of 25
MMC 8.06.110 and MMC 8.06.120, except that sounds created by any motor vehicle operated off 26 public highways shall be subject to the sound levels of MMC 8.06.110 and MMC 8.06.120, when 27 such sounds are received in a residential district. 28
29 8.06.400 Watercraft – maximum permissible sound limits. 30
31
A. It is unlawful for any person to operate any watercraft on the water within the City of Medina’s 32 jurisdiction in such a manner as to exceed the following maximum sound limits when 33
measured within fifty feet of the shoreline or anywhere within a receiving property: 34
1. At any hour of the day or night, the limit for any receiving property shall be 74 dB(A); and 35 2. Between the hours of 10:00 pm and 7:00 am, the limit for sounds received within a 36
residential district shall be 64 dB(A). 37 B. Sounds created by auxiliary equipment operated on watercraft for the purposes of dredging or 38 pile driving is governed under the provisions applicable to construction sounds. 39
C. Chapter 352-67 WAC relating to vessel sound level measurement procedures are adopted 40 by reference. 41 42 8.06.410 Watercraft – mufflers. 43 44 A. It is unlawful for any person to operate any watercraft, except aircraft, on the waters inside the 45
city limits, which is not equipped with a functioning underwater exhaust or a properly installed 46 and adequately maintained muffler. Any one or more of the following defects in the muffling 47
system shall constitute a violation of this section: 48
1. The absence of a muffler; 49 2. The presence of a muffler cut-out, bypass, or similar device, which is not standard or 50
normal equipment for the exhaust system being inspected; 51
ATTACHMENT 1
3. Defects in the exhaust system including, but not limited to, pinched outlets, holes, or 1 rusted-through areas of the muffler or pipes; 2
4. The presence of equipment that will produce excessive or unusual noise from the exhaust 3
system. 4 B. Dry stacks or water-injected stacks not containing a series of chambers or mechanical designs 5
effective in reducing sound shall not be considered as adequately maintained mufflers. 6 7
8.06.500 Noise variance. 8
9 A. The purpose of a noise variance is to provide relief where immediate compliance with the 10 requirements of this chapter cannot be achieved because of special circumstances rendering 11
immediate compliance unreasonable. 12 B. Temporary noise variance. 13
1. Procedures. Temporary noise variance applications are processed as a Type 1 decision 14
pursuant to the review procedures set forth in chapter 20.80 MMC. The director is 15 appointed as the decision authority to decide requests for temporary noise variances. 16
2. Limitations. A temporary noise variance may only be granted if all of the following are 17
satisfied: 18 a. The exemption is limited to one 24 hour period; 19
b. No more than one temporary noise variance per month may be granted, not to exceed 20 four in any 12-month consecutive period; 21 c. The Lmax does not exceed 85 dB(A); and 22
d. There are no active or future applications within the next six months for a noise 23 variance under MMC 8.06.500(C) or (D) applicable to the site. 24 3. Criteria for Approval. The director may approve a temporary noise variance if the director 25
determines that the requested variance will not endanger public health or safety. 26 4. Conditions of Approval. The director may attach reasonable conditions as necessary to 27 safeguard the public health, general welfare and safety. 28
5. Lapse of approval. An administrative noise variance shall expire three months after 29 being issued. There is no administrative appeal of a temporary noise variance. 30
C. Administrative noise variance. 31
1. Procedures. Administrative noise variance applications are processed as a Type 2 32 decision pursuant to the review procedures set forth in chapter 20.80 MMC. The director 33
is appointed as the decision authority to decide requests for administrative noise 34
variances. 35 2. Limitations. An administrative noise variance may be granted only for the following: 36
a. The exemption is limited to a period not to exceed fourteen days during any 12-37 month consecutive period; and 38 b. A project may not have more than one administrative noise variance granted for the 39
entire project. A site containing multiple projects occurring during any five-year 40 consecutive period shall be deemed a single project for purposes of qualifying for an 41 administrative noise variance. 42
3. Criteria for Approval. The director may approve an administrative noise variance if the 43 director determines that the requested variance does not significantly affect a substantial 44 number of people or endanger public health or safety. 45
4. Conditions of Approval. The director may attach reasonable conditions as necessary to 46 safeguard the public health, general welfare and safety. 47
5. Lapse of approval. An administrative noise variance shall expire after one year from the 48
later date of the decision being issued or an appeal becoming final. 49 D. Non-administrative noise variance. 50
ATTACHMENT 1
1. Procedures. Non-administrative noise variance applications are processed as Type 3 1 decisions pursuant to the review procedures set forth in chapter 20.80 MMC. The 2
hearing examiner is designated as the decision authority to decide non-administrative 3
noise variances. 4 2. Criteria for Approval. The hearing examiner may approve a non-administrative noise 5
variance if the following criteria are satisfied: 6 a. Strict enforcement of this chapter creates an unnecessary hardship where immediate 7 compliance with this chapter is unreasonable; 8
b. The noise variance is necessary because of: 9 i. Unique circumstances caused by other regulatory or contractual requirements; 10 ii. The type of project or special construction requirements; or 11
iii. For a public agency project, the granting of the variance is in the overall best 12 interests of the public; 13
c. There is no reasonable economically or technically feasible way to achieve 14
compliance with this chapter; 15 d. The request for relief is the minimum necessary; 16
e. The granting of the variance is not materially detrimental or injurious to the public 17
welfare. 18 3. Conditions of Approval. The hearing examiner may attach reasonable conditions as 19
necessary to safeguard the public health, general welfare and safety. 20 4. Lapse of approval. A non-administrative noise variance shall expire after one year from 21 the later date of the decision being issued or an appeal becoming final. However, the 22
hearing examiner may grant a longer period for the variance provided the longer period 23 is the minimum necessary. 24 E. Submission requirements. A request for a non-administrative noise variance shall meet the 25
submission requirements set forth in MMC 20.80.080 plus the following: 26 a. Identify the specific section or sections of the noise regulations for which the variance is 27 being requested; 28
b. Identify all property owners who will be impacted by sound levels exceeding the maximum 29 permissible sound levels if the administrative noise variance is granted; 30
c. Include written analyses and supporting documentation demonstrating that the project or 31
activity will not impact a substantial number of people or endanger public health or safety; 32 and 33
d. Proposed mitigation measures to minimize noise impacts on nearby properties. 34
F. Noticing requirements. In addition to the noticing requirements set forth in chapter 20.80 35 MMC for a Type 2 decision, mailed notice shall be sent to all property owners impacted by 36
sound levels exceeding the maximum permissible sound levels if the non-administrative 37 noise variance is granted. 38 G. Any applicant granted a non-administrative noise variance in accordance with the procedures 39
of this section shall be exempt from the maximum permissible sound levels or public 40 disturbance provisions established by this chapter, to the extent provided in the variance. 41 42 8.06.600 Enforcement. 43
44 A. Violations. 45
1. All offenses defined in this chapter relating to the operation of motor vehicles shall 46 constitute traffic infractions. Other violations of the provisions of this chapter shall 47 constitute Class 1 Civil Infraction per chapter 7.80 RCW, which is hereby incorporated 48
by reference, except as provided in MMC 8.06.600(3). 49 2. Each day of violation shall be deemed a separate infraction. 50
ATTACHMENT 1
3. If the same violator has been found, in any court of competent jurisdiction, to have 1 previously committed an infraction for the same or similar conduct three or more 2
separate times within any six-month consecutive period, with the infraction violations 3
occurring at the same location and involving the same or similar sections of the code, 4 any further violations shall constitute misdemeanors. For the purposes hereof, it shall be 5
prima facie evidence that the same violator has previously been found to have 6 committed any infraction if a certified copy of the judgment, docket or other court 7 document showing that such violation was found committed is filed with the court. 8
B. Alternative enforcement. Nothing in this section shall limit the city’s ability to apply the 9 procedures and pursue remedies available under chapters 8.04 or 1.15 MMC, or any party’s 10 right to seek relief from any alleged nuisance under state or common law. 11
12 Section 4. Severability. Should any section, paragraph, sentence, clause or phrase of 13
this ordinance, or its application to any person or circumstance, be declared unconstitutional or 14
otherwise invalid for any reason, or should any portion of this ordinance be pre-empted by state or 15 federal law or regulation, such decision or pre-emption shall not affect the validity of the remaining 16
portions of this ordinance or its application to other persons or circumstances. 17 18 Section 5. Submission to Ecology. The City Manager or designee is hereby 19
authorized to submit this ordinance, including all other required submittal documents, to the 20
Washington State Department of Ecology (Ecology) as provided in RCW 70.107.060. 21
Section 6. Effective Date. This ordinance shall not go into effect until approved by 22
the Washington State Department of Ecology, or is deemed approved because Ecology fails to 23 approve or disapprove the ordinance within 90 days of submittal as set forth in RCW 24
70.107.060(3). 25 26
ADOPTED BY THE CITY COUNCIL AT A REGULAR MEETING THEREOF ON THE ___ DAY 27
OF ____ 2017. 28 29
Alex Morcos, Mayor
Approved as to form:
Attest:
Kathleen J. Haggard, City Attorney
Porter Foster Rorick LLP
Aimee Kellerman, City Clerk
30
ATTACHMENT 1
CITY OF MEDINA 1
501 Evergreen Point Road, Medina WA 98039 2 425.233.6400 (phone) 425.451.8197 (fax) www.medina-wa.gov 3
4
5
MEMORANDUM 6 7 To: City Council 8 9 From: ROBERT J. GRUMBACH, AICP 10 11 Date: March 13, 2017 12 13 Subject: City Council Comments & Analysis 14 15
Three council members submitted comments. This memo consolidates and sumarizes their 16
comments and staff’s analysis. 17 18
1. Comment: Consider Kirkland’s noise regulations concerning generators (KMC19 115.95): 20 21 Exceptions – Sounds created by emergency generators are exempt from the 22
provisions of this section [noise code] when: 23
a. Operating as necessary for their intended purpose during periods when there is no24 electrical service available from the primary supplier due to natural disaster or25
power outage; 26
b.Conducting periodic testing, as required by the manufacturer. Testing shall be27 limited to the hours after 8:00 a.m. and before 8:00 p.m.28 29 STAFF ANALYSIS: Generators operating during periods of power outages and natural disasters 30
are interpreted as qualifying for the exemption for emergencies. However, the weekly testing of 31
generators to ensure their proper operation is subject to the maximum permissible sound levels. 32 Testing is usually scheduled during the day, which means in a residential district the daytime 33
limit of 55 dB(A) applies. The code makes an allowance to increase this to 60 dB(A) for 15 34 minutes every hour and since most generator tests last 5 to 15 minutes, a 60 dB(A) standard is 35 used for determining compliance. 36 37 The draft ordinance calls out a specific testing exemption in Section 8.06.140(E) that generator 38
testing and other emergency types of equipment testing can fall under during daylight hours. It 39 places an Lmax of 62 dB(A) on the sound testing meaning the generator can operate at 62 40
dB(A) for the full length of the testing. (62 dB(A) was recommended because at 3 decibel 41
increase people notice an increase in loudness.) 42 43 It is not uncommon for unmitigated generators to operate in the 65 dB(A) to 75 dB(A) range and 44
so mitigation measures to reduce noise levels are routinely employed. What to do about 45
generator testing is a policy question. 46 47
OPTIONS: 48 1a. Keep ordinance as is with an Lmax 62 dB(A) allowed for testing during daylight hours; 49
1b. Follow Kirkland’s approach by not having any dB(A) limits, but have more restrictive 50 hours when testing can take place; 51
ATTACHMENT 2
1c. Keep Lmax limit, but increase or decrease the standard; or 1 1d. Combination of different Lmax limit and more restrictive hours when testing can take 2
place. 3 4 2. Comment: Consider requiring leaf blowers to have a manufacturer stamp label5
indicating noise level of 65 dB. 6 7 STAFF ANALYSIS: The noise from leaf blowers operate in the range of 95 to 105 dB(A). The 8
noise from power lawnmowers operate in the range of 65 to 95 dB(A). (Lawnmowers are 9 included in this analysis because they are included in the same category of power equipment for 10 yard maintenance.) The current code allows leaf blowers and lawnmowers at 70 dB(A) 11
measured at 50 feet during daylight hours/ or property line, whichever is greater. 12 13 The following table comes from documents Seattle produced regarding noise and shows the 14 predicted sound levels in dB(A) at the distances listed. 15 16
Source 5 feet 10 feet 30 feet 50 feet
64 dB 52 46 37 32
66 dB 54 48 39 34
70 dB 58 52 43 38 76 dB 64 58 49 44
80 dB 68 62 53 47
90 dB 78 72 63 58
100 dB 88 82 73 68 17
The table shows that most leaf blowers and lawnmowers, if operating within their predicted 18 noise range, likely comply with current noise standards during daylight hours. 19 20
However, because the ability to verify whether leaf blowers, lawnmowers or other power 21
equipment comply with maximum sound levels is difficult at best, the proposed ordinance 22 exempts power equipment used in yard maintenance from maximum permissible sound levels 23
and instead focuses on the hours this exemption applies, which is more easily enforceable. 24 25 At the last council meeting, there was a consensus to create a separate nuisance ordinance for 26
leaf blowers to be brought forward at a future meeting. If there is a desire for more restrictive 27 sound levels for leaf blowers and/ or lawnmowers, this will have significant impacts on the 28
community as changing equipment is likely to be necessary. The idea of requiring a label with a 29
decibel rating on the equipment can make enforcement easier, but fourth amendment rights will 30 still play an important role in the City’s ability to enforce such provisions. 31 32
OPTIONS: 33 2a. Keep proposed exemption as is using operating hour restrictions; 34
2b. Reduce or increase the operational hours for the exemption; 35
2c. Re-adopt the current code’s 70 dB(A) maximum, or adopt a different maximum sound 36 level; 37
2d. Combinations of the above; 38 39 Note: Whether to treat leaf blowers as a separate issue does not have to be addressed with 40
this ordinance as council can study the impacts in greater depth under a separate, more 41
narrowly focused ordinance. 42 43
ATTACHMENT 2
3. Comment: State law limits the time and duration of higher noise levels that exceeds 1 statue limits.2 3 STAFF ANALYSIS: RCW 70.107.060(3) states: 4 5 Standards and other control measures adopted by the department [found in WAC 173-60] 6
under this chapter shall be exclusive except as hereinafter provided. A local government 7 may impose limits or control sources differing from those adopted or controlled by the 8
department upon a finding that such requirements are necessitated by special conditions. 9 10 The authority in RCW 70.107 that designated Ecology with adoption of WAC 173-60, is the 11 same state law that gives the City authority to adopt different noise standards than the state. If 12
the standards are different, state environmental policy act review is required and the ordinance 13
must be submitted to Ecology for review before going into effect. 14 15 4. Comment: Keep the following exemption from WAC 173-60-040:16 17 (c)At any hour of the day or night the applicable noise limitations in (a) and (b)18
above may be exceeded for any receiving property by no more than:19 (i) 5 dBA for a total of 15 minutes in any one-hour period; or20 (ii) 10 dBA for a total of 5 minutes in any one-hour period; or21
(iii) 15 dBA for a total of 1.5 minutes in any one-hour period.22 23 STAFF ANALYSIS: Please see January 24, 2016 [2017] Planning Commission Memorandum 24 discussing noise. In practice, testing for compliance to this standard is not feasible. You have 25 to plot the different sound levels and their duration and then add everything up, which is not 26
practical. The City uses this exemption to establish the 60 dB(A) for generator testing, but the 27 manufacture’s testing specifications of once a week for 5 to 15 minutes and the steady sound 28 level make this possible. We only have to measure the Lmax and not track this over time. 29
Additionally, the one-hour time period is inconsistent with the 30 minute testing period 30 proposed for non-continuous sounds. 31 32 The proposed ordinance adopts Leq standards with a Lmax of 15 dB(A) above the maximum 33
Leq. This is simpler to implement and enforce, plus Leq better reflects the impacts a person 34
experiences from noise as the total sound energy is accounted for in the measurements. 35 36 OPTIONS: 37
4a. Adopting this as being broadly applicable is not practical. 38 39 5. Comment: State law does not include watercraft noise as an exemption.40 41 STAFF ANALYSIS: WAC 173-60-010 states: 42 43 Vessels, as defined in RCW 88.12.010(21) and regulated for noise under chapter 88.12 44 RCW (Regulation of recreational vessels), shall be exempt from chapter 173-60 WAC. 45 46 Watercrafts (vessels) are specifically called out as exempt from the noise standards in WAC 47
173-60. However, watercraft are regulated under different state laws set forth in RCW 79A.60,48 which includes noise among the various provisions. 49 50 The two exemptions in Section 8.06.130(B) and (C) for watercraft picking up and dropping off 51
skiers, and for docking and undocking operations are not identified in state law. These 52 exemptions can be found in the current noise code (Chapter 12.91) and were carried over. 53
Whether to remove these exemptions is a policy decision. 54
ATTACHMENT 2
1 OPTIONS: 2
5a. Keep the exemptions as is; or 3
5b Delete the exemptions. 4 5
6. Comment: Limit construction and tool noise to 75 dB(A).6 7 STAFF ANALYSIS: Please see January 24, 2016 [2017] Planning Commission Memorandum 8 discussing noise. The 85 dB(A) is a continuous sound level exposure over an eight hour period. 9
The U.S. Environmental Protection Agency established a Leq of 70 dB(A) over a 24 hour period 10
as being safe from hearing damage. Commercial construction activity, however, is limited to 11 specified daytime hours. 12 13
WAC 173-60-050 exempts sounds originating form temporary construction sites as a result of 14 construction activity, except in residential districts during nighttime hours. The current code 15
established Leq standards of 70 to 80 dB(A) depending on the type of construction activity with 16
no Lmax standard. 17 18 The proposed ordinance exempts noise from construction during specified hours, but 19
establishes an 85 Lmax standard. The proposed Lmax is based on the 85 dB(A) standard 20
above although noise levels on construction sites typically vary throughout the day. Whether to 21 modify the Lmax is a policy decision. It’s worth noting that lowering the Lmax, increases the 22
likelihood of variances being sought. 23 24 OPTIONS: 25 6a. Keep ordinance as is with the exemptions and the maximum sound level; 26 6b Modify and establish Leq standards similar to the current code; or 27
6c Modify maximum sound level. 28 29
7. Comment: Remove exemption for blasting.30 31 STAFF ANALYSIS: The exemption for blasting is found in WAC 173-60-040 and in the current 32
noise code. There is not any recent known history of blasting occurring inside the City limits. 33 Whether to delete this exemption for blasting is a policy decision. 34 35 OPTIONS: 36
7a. Keep ordinance as is with the exemption; or 37 7b Delete the exemption. 38 39 8. Comment: How can we preserve quiet neighborhoods on the weekend?40 41 STAFF ANALYSIS: Determining what is an acceptable level of noise in a neighborhood and 42
during what hours elevated noise can occur are policy decisions. The January 24, 2016 [2017] 43 Planning Commission Memorandum discussing noise includes a short evaluation of noise 44
standards. This can be used as a baseline for judging the adequacy of the standards in the 45
proposed ordinance. If there is a desire to put additional restrictions on noise, lowering 46 standards and/ or further restricting hours would be the method. However, it is important to note 47
that if regulations become too restrictive, it will cause people to seek noise variances, which 48
could then make once simpler tasks more burdensome. 49 50 51
ATTACHMENT 2
9.Can we tweak the regulations to help more completely enclose the home generators, 1 air conditioners?2 3 STAFF ANALYSIS: The City requires sound testing with mechanical permits as a matter of 4
verifying compliance. When equipment fails sound testing, the applicant must look to their 5 expert to propose measures to reduce the sound impacts. Sometimes this means enclosing a 6
piece of equipment. Sometimes, equipment can be moved so that there is greater separation 7
from property lines. In all cases, noise mitigation is crafted to the particulars of the situation. 8 9 However, as previously reported, many property owners are failing to ensure their mechanical 10 equipment complies with noise requirements. The City has about 100 open permits since 2010 11
where the applicant failed to have noise testing performed, or if they did test, the equipment 12 failed and the applicant did not follow-up with mitigation measures. 13 14 Ultimately, this problem is about enforcement, along with residents willingness to help with 15
enforcement. 16
ATTACHMENT 2
1
CITY OF MEDINA
501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.451.8197 (fax) www.medina-wa.gov
MEMORANDUM
To: PLANNING COMMISSION
From: ROBERT J. GRUMBACH, AICP
Date: January 24, 2016
Subject: Analysis of Noise
At the December 6 planning commission meeting the Planning Commission requested information to better understand the impacts from the noise standards set forth in the
proposal. This memorandum is intended to provide additional background information
in which to make comparisons and evaluate the proposed noise standards.
Washington Administrative Code 173-60:
The Washington Administrative Code (WAC) 173-60 established the following
standards for maximum permissible sound levels:
Source Receiving Property
Residential Commercial Industrial
Residential 55 dBA* 57 dBA 60 dBA
Commercial 57 dBA* 60 dBA 65 dBA
Industrial 60 dBA* 65 dBA 70 dBA
*Between the nighttime hours of 10:00 pm and 7:00 am, weekdays, weekend the
maximum residential standards are reduced by 10 dBA.
WAC 173-60 does not specifically mention Leq (Equivalent Sound Level (average)) or
Lmax (Maximum Sound Level) in the context of the above Table. However, the WAC
does increase the above standards by 5 dBA for 15 minutes, 10 dBA for 5 minutes, and
15 dBA for 1½ minutes. The limits applicable for various durations of time refer to the
instantaneous, fluctuating sound level over the course of one hour. Converting this into a table could look like the table below using the residential to residential standard as an
example:
ATTACHMENT 3
2
Instantaneous sound levels:
Level exceeding 70 dBA: Not Allowed
Select
One
Level between 65 and 70 dBA: Allowed for no more than 1.5 minutes total
over a one hour period; or,
Level between 60 and 65 dBA Allowed for no more than 5 minutes total
over a one hour period; or
Level between 55 and 60 dBA Allowed for no more than 15 minutes total
over a one hour period
Level 55 dBA or below Allowed for the whole hour
The allowable levels for each duration are reduced by 10 dBA at night
Note that the WAC assigns a total time to each of these meaning the 1.5 minutes, 5 minutes and 15 minutes can be spread out over the course of the full hour.
If any of the combinations of levels listed in the table above are converted into an hourly
Leq, the results can theoretically exceed 55 dBA (55.375 dBA, or 55.316 dBA, or 56.25
dBA). In practice a source of sound is not neatly going to operate at the maximums allowed by this table, which is one of the challenges with implementing the state noise
provisions.
Lmax vs. Leq:
The use of a Lmax or a Leq as a standard for establishing limits on sound levels is
determined by local regulation. Lmax is a basic measurement used in many
applications. It measures the noisiest event in a time interval, but it does not measure
the total sound energy that a person might experience over time because it represents
only a moment in time. The noise source producing the Lmax might last a second or two or the same noise source could run continuously. It is not a sufficient indicator of
evaluating impacts because it does not track the total sound energy experienced by an
event. Leq, which averages the sound level over a specified time period, shows the
total sound energy a person might experience because it tracks the sound energy over
the entire specified period. Because hearing damage is a factor of loudness and exposure duration, sound descriptors measuring overall sound energy, such as Leq, are
considered a better indicator of potential hearing damage. The American National
Standards Institute (ANSI) Standard S12.9 Part 4 considers the Day-Night Level, which
is derived from the Leq, as a predictor of potential annoyance repose of a community to
outdoor long-term noise and of the likelihood that a noise will generate complaints.
In Washington State, a sampling of other jurisdictions indicated most adopted noise
regulations are consistent with the language in WAC 173-60 (which was last updated in
the year 2000) plus locally adopted provisions for noise nuisance/ disturbance laws.
However, Seattle (2009) and King County (2015), and to a lesser extent Bellevue, adopted Leq standards. Medina’s current noise regulations, which references the old
King County Noise Control regulations, uses a mix of the state’s standards using
instantaneous sound levels and allowable durations (applicable to most activities) and
ATTACHMENT 3
3
Leq standards (applicable to construction activities). The new King County Code uses Leq standards using one minute and 30 minute timed intervals with Lmax standards
also adopted. This is the same being suggested for Medina.
Different Noise levels:
The following table contains common noise generators and the sound levels generated
at a distance a person is typically from the source.
Device dBA
Normal Breathing 10
Soft Whisper 30
Typical Living Room 40
Rainfall 50
Bathroom Exhaust Fan 54 – 55
Normal Conversation 60
Air Conditioner 50 – 75
Power Lawn Mower 65 – 95
Vacuum Cleaner 84 – 89
Leaf Blower 95 – 105
Motorcycle 95 – 110
Snow Blower 105
Shouting into Ear 110
Symphony Concert 110
Thunder 120
Source: Center for Hearing and Communications; and Noise Pollution Clearinghouse
Evaluating Noise Standards:
Safety:
Damage to hearing tends to be the main concern of safety regulations involving noise.
According to the national Institute for Occupational Safety and Health, continued
exposure above 85 dBA over an eight hour time-period will damage hearing and cause hearing loss. Noise levels above 140 dBA can damage hearing after just one exposure.
The U.S. Environmental Protection Agency established a Leq of 70 dBA over a 24 hour
day as being safe from hearing damage. Lmax can be up to 100 dBA provided the
averages remain within the 70 dBA range.
Annoyance:
There are provable psychological reactions, e.g., anger, strain or nervousness, and
physical reactions, e.g. increase of blood pressure even at A-weighted sound pressure
levels below 85 dBA. The World Health Organization (1999) evaluates sound level
ATTACHMENT 3
4
using a 16-hour daytime Leq measurement. They developed the following noise criteria for noise annoyance in residential areas (the Lamax is for protecting sleep disruption):
Impact
Characterization
Daytime
Leq
Nighttime
Leq
Nighttime
Lamax
Serious Annoyance 55 45 60
Moderate Annoyance 50 40 60
According to a study by Paul Schomer (A white Paper: Assessment of Noise
Annoyance, 2001), the vast majority of federal administrations, agencies, boards and
commissions use a 24-hour Daytime-Nighttime Noise Level average of 55 dBA or lower as a level of significance for noise (the Federal Highway Administration established a 67
dBA Leq during the peak hour of a 24 hour period as their threshold). The U.S.
Environmental Protection Agency recommends a 24-hour Daytime-Nighttime Noise
Level average of 55 dBA as the level requisite to protect health and welfare with an
adequate margin of safety. Daytime-Nighttime Noise Level average means the average (Leq) sound level over a 24-hour period with a 10 dBA penalty added to the levels
during the nighttime hours of 10 p.m. to 7 a.m. (the penalty accounts for the fact that
night environments tend to have less noise causing noise occurrences to have greater
impacts).
In evaluating instances of annoyance, disturbances and complaints associated with a
particular noise exposure, studies made adjustments for the type of residential
neighborhood where these occurred. The studies found that for residential urban areas
noise impacts become significant when the 24-hour Daytime-Nighttime Noise Level average exceeds 55 dBA, in suburban areas noise impacts become significant when
the Daytime-Nighttime Noise Levels exceeds 50 dBA, and in rural areas noise impacts
become significant when the Daytime-Nighttime Noise Levels exceeds 45 dBA.
Attached is a condensed version of a publication by the EPA regarding Protective Noise Levels. The information in this report is consistent with Paul Schomer’s report, which
relevant parts are summarized above.
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ATTACHMENT 4
CITY OF MEDINA
501 Evergreen Point Road, Medina WA 98039 425.233.6400 (phone) 425.451.8197 (fax) www.medina-wa.gov
MEMORANDUM
To: City Council
From: ROBERT J. GRUMBACH, AICP
Date: March 13, 2017
Subject: Comparison of Changes – Noise Control
The following is an updated comparison of the existing noise control regulations referenced in the old King County Code and the proposed ordinance.
Description King County Code Proposed Ordinance
Districts Rural, Residential, Commercial, Industrial Residential, Commercial
Residential Districts Zoning Commercial District Zoning R-16, R-20, R-30, SR-30NA R-16, R-20, R-30, SR-30NA, Public, State ROW
Daytime Hours 7:00 am to 10:00 pm Monday – Friday 9:00 am to 10:00 pm Saturday/ Sunday/ Holidays Same
Maximum Sound Levels
Residential to Residential: 55 dba Residential to Commercial: 57 dba Commercial to Residential: 57 dba Commercial to Commercial: 60 dba
Same
Maximum Nighttime Sound Levels
Residential to Residential: 45 dba Residential to Commercial: 47 dba Commercial to Residential: 47 dba Commercial to Commercial: 60 dba
Residential to Residential: Same Residential to Commercial: Same Commercial to Residential: Same Commercial to Commercial: 50 dba Lmax or Leq Standard Lmax, except for construction activity Leq
Short Duration Sounds 5 dba increase for 15 minutes 10 dba increase for 5 minutes 15 dba increase for 1 ½ minutes Deleted
Pure Tone Subtract 5 dba Subtract 5 dba for 500 Hz and above Subtract 8 dba for 160 to 400 Hz Subtract 15 dba for 125 Hz and less Limit on Lmax None Plus 15 dB(A)
Temporary Construction Sound Exemptions Hours
7:00 am to 10:00 pm Monday – Friday 9:00 am to 10:00 pm Saturday/ Sunday/ Holidays
Heavy Equipment:: 7:00 am to 7:00 pm Monday – Friday 9:00 am to 5:00 pm Saturday Impact Type Equipment: 8:00 am to 5:00 pm Monday – Friday 9:00 am to 5:00 pm Saturday Temporary Construction Maximum Sounds Plus 25 dba for construction equipment Plus 20 dba for portable equipment Lmax 85 dB(A)
ATTACHMENT 5
Description King County Code New Code
Ground Maintenance Maximum Sounds Exemptions/ Hours
Plus 15 dba 7:00 am to 10:00 pm Monday – Friday 9:00 am to 10:00 pm Saturday/ Sunday/ Holidays
None 8:00 am to 7:00 pm Monday – Friday 9:00 am to 7:00 pm Saturday/ Sunday/ Holiday
Temporary Construction Maximum Sounds - Impact
90 dba continuous 93 dba for 30 minutes 96 dba for 15 minutes 99 dba for 7 ½ minutes
85 dB(A)
Limitations on development activity hours (non-King County Code)
7:00 am to 7:00 pm Monday – Friday 9:00 am to 5:00 pm Saturday Exemptions may be granted
•Same hours and exemption
•Add emergency exemption
Exemptions - All
•Aircraft
•Safety and protective devices
•Fire alarm
•Warning devices
•Emergency equipment/ work
•Natural phenomena and unamplifiedhuman voices
•Firearms
•Harvest activities in rural areas
•Fireworks
•Lawful picket/ marches/ parades inrural areas
•Same
•Same
•Same
•Same
•Same
•Same
•Delete
•Delete
•Delete
•Delete
Exemptions - daytime
•Bells/ Chimes
•Sanctioned parades/ public events
•Shooting ranges
•Blasting
•Harvest activities in residential
•Motor vehicle racing
•Lawful pickets/ marches/ parades inresidential
•Same
•Same
•Delete
•Same
•Delete
•Delete
•Delete
•Emergency equipment testing notexceeding 62 dB(A)
Exemptions - nighttime •Electric Substations
•Utility related
•Same
•Same
Sound measurements Type 1 or Type II instrument
•Type I or Type II instrument
•Minimum interval of one minute forconstant sound and 30 minutes fornon-continuous soundMotor Vehicle Maximum Sound Levels – highway Uses WAC 173-62-030 standards Same
Motor Vehicle Maximum Sound Levels – non-highway
Exempt unless noise is received in residential and then subject to daytime and nighttime maximum sound levels Same
Watercraft Maximum Sound Levels 74 dba, except 64 dba between 10:00 pm and 7:00 am Same
ATTACHMENT 5
Description King County Code New Code
Watercraft Sound Exemption
•Normal docking
•Pickup/ drop off skiers
•Auxiliary equipment
•Motorboat races
•Same
•Same
•Same
•DeletedNote exemptions consolidated withothers
Public Nuisance
Noise which unreasonably annoys, injuries, interferes with, or endangers the comfort, repose, health or safety of any entire community or neighborhood
Moved to Chapter 8.04 – Public Nuisances Added noises do not have to exceed maximum permissible sound levels to be a public nuisance
Public Disturbance
•Motor vehicle horns or sirens, exceptas warning
•Motor vehicle revving
•Amplified advertisement
•Loud and raucous sounds with 1,000feet of schools
•Musical instruments, whistles, soundamplifier ,etc. that is loud and raucous
•Loud and raucous sounds by whistles,amplifiers, audio equipment, etc.
•Outdoor sounds that interfere withnormal voice at 75 feet
Same plus amplified noise between 10:00pm and 7:00 am inside a building received by another dwelling unit
Public Disturbance Exemption Exempt sounds are not public disturbance Any sound meeting the criteria can be a public disturbance
Noise Variance Temporary, Technical and Economic Variances Temporary, Administrative, Non-administrative Noise Variances
ATTACHMENT 5
JANUARY 10, (Tuesday) City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation Bellevue Fire Chief Mark Risen
Consent Agenda 12/12/2016 CC Minutes
Consent Agenda December 2016, Check Register
Consent Agenda City Manager Contract Amendment
Public Hearing None
Other Business City Council Calendar Sauerwein
FEBRUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140 (4) Labor Relations
Presentations
20 Year Employee Service Award
Police Officer of Year Award
Consent Agenda 11/7/2016 Approved PB Minutes
Consent Agenda 11/22 and 12/6 Approved PC Minutes
Consent Agenda 01/09/2016 CC Minutes
Consent Agenda Year-End and January 2017, Check Register
Consent Agenda ETP Legislative Priorities
Consent Agenda
Receive PC Recommended Changes to the
Noise Code Grumbach
Consent Agenda Development Noise Consultant Contract Grumbach
Consent Agenda Fee Schedule Amendment Grumbach
Other Business Solid Waste/Recycling Franchise Discussion Sauerwein
Other Business 2017 Planning Commission Work Program Grumbach
Other Business Tree Code Follow-up Study Grumbach
Other Business City Council Calendar Sauerwein
FEBRUARY 27, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Topic
MARCH 13, City Council Special & Regular Meeting, 7:00 pm
Item Type Topic Presenter Council Action
Study Session City Council Guidelines 5:00 - 7:00 PM Karen Reed
Study Session Airport Issues 7:00 - 7:30 Allyson Jackson
Presentation None
Consent Agenda Approved PC Minutes 01/24/2017
Consent Agenda 02/13/2017 CC Minutes
Consent Agenda February 2017, Check Register
Consent Agenda ARCH Business Resolution Sauerwein
MEDINA CITY COUNCIL
2017 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
AGENDA ITEM 10.1
Consent Agenda Horticultural Elements Contract Osada
Consent Agenda Puget Sound Energy Franchise Sauerwein
Public Hearing Noise Code and Adopt Ordinance Grumbach
Other Business City Council Calendar Sauerwein
MARCH 27, City Council Study Session, Tentative
Item Type Topic Presenter Council Action
Topic
APRIL 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation None
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 03/13/2017 CC Minutes
Consent Agenda March 2017, Check Register
Consent Agenda
Receive PC Recommendation and Schedule
PH on Sign Code
Consent Agenda Puget Sound Energy Franchise
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Other Business AirBnB Discussion Sauerwein
Other Business
Other Business
Other Business City Council Calendar Sauerwein
APRIL 24, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
MAY 8, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
20 and 25 Year Service Award - Stifler and
Crickmore
Consent Agenda
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 04/10/2017 CC Minutes
Consent Agenda April 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
AGENDA ITEM 10.1
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Other Business
Other Business
Other Business
Other Business City Council Calendar
MAY 22, City Council Study Session, Tentative
Item Type Topic Presenter Council Action
Topic
JUNE 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation
Presentation
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 05/08/2017 CC Minutes
Consent Agenda May 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing Sign Code Ordinance Grumbach
Public Hearing Draft CIP Osada
Other Business
Other Business City Council Calendar Sauerwein
JUNE 26, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
JULY 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 06/12/2017 CC Minutes
Consent Agenda June 2017, Check Register
Consent Agenda Adoption of 2018-2023 CIP, TIP Osada
Consent Agenda
Consent Agenda
Other Business
Other Business
Other Business City Council Calendar Sauerwein
AGENDA ITEM 10.1
JULY 24, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
AUGUST 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
Consent Agenda PC Minutes 6/14 andn 6/28
Consent Agenda
Consent Agenda July 2017, Check Register
Consent Agenda
Other Business
Other Business
Other Business
AGENDA ITEM 10.1