HomeMy WebLinkAbout04-10-2017 - Agenda Packet MEDINA CITY COUNCIL MEETING
Monday, April 10, 2017
6:30 PM - REGULAR MEETING
AGENDA
Cynthia Adkins, Council Member
Patrick Boyd, Council Member
David Lee, Council Member
John Maffei, Council Member
Alex Morcos, Council Member
Curt Pryde, Council Member
Sheree Wen, Council Member
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, April 10, 2017
6:30 PM
MAYOR
ALEX MORCOS
CITY MANAGER
MICHAEL SAUERWEIN
DEPUTY MAYOR
SHEREE WEN
CITY ATTORNEY
KATHLEEN J. HAGGARD
COUNCIL MEMBERS
CYNTHIA ADKINS
PATRICK BOYD
DAVID LEE
JOHN MAFFEI
CURT PRYDE
CITY CLERK
AIMEE KELLERMAN
AGENDA
1. REGULAR MEETING - CALL TO ORDER
Council Members Adkins, Boyd, Lee, Maffei, Morcos, Pryde and Wen
2. PLEDGE OF ALLEGIANCE
The Mayor will lead the pledge
3. APPROVAL OF MEETING AGENDA
4. PRESENTATIONS
NONE
5. PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue on the council
agenda and any non-agenda items related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker’s comments shall be limited to three minutes per person, per meeting. Those who have service requests or
complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and
take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone’s time, Council Members will not be able to engage in
dialogue with individual members of the audience.
6. BOARDS AND COMMISSIONS REPORTS
6.1 Subject: Advisory Boards/Commissions/Committees
7. CITY MANAGERS REPORT
7.
8. CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
8.1 Subject: Approved January 17, 2017 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Sunita Hall, Deputy City Clerk 8.2 Subject: Approved February 15, 2017 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Development Services Coordinator 8.3 Subject: DRAFT March 13, 2017 City Council Special and Regular Meeting Minutes.
Recommendation: Adopt.
Staff Contact: Aimee Kellerman, City Clerk
8.4 Subject: March 2017, Check Register.
Recommendation: Approve.
Staff Contact: Julie Ketter, Acting Finance Director
8.5 Subject: Puget Sound Energy Franchise
Recommendation: Approve.
Staff Contact: Michael Sauerwein, City Manager
8.6 Subject: Sexual Assault Awareness Proclamation
Recommendation: Raising awareness on the subject of Sexual Assault.
Staff Contact: Aimee Kellerman, City Clerk
9. PUBLIC HEARING
10. OTHER BUSINESS
10.1 Subject: Short term rental "AirBnB"
Recommendation: Discussion item only.
Staff Contact: Robert Grumbach, Development Services Director; Kathleen Haggard,
City Attorney
10.2 Subject: Medina Park 12th Street Tree Planting
Recommendation: Discussion item; outcome depends upon the conclusion of council discussion.
Staff Contact: Ryan Osada, Public Works Director 10.3 Subject: City Council Agenda Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings and make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
11. PUBLIC COMMENT
Comment period limited to ten minutes. Speaker comments limited to one minute per person.
12. ADJOURNMENT
ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for
public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
Wednesday, April 15, 2016 Open House - 2016 Construction Projects - (6:00 PM to 8:00
PM)
Monday, April 25, 2016 City Council Joint Study Session - Public Records/Open
Meetings Act (5:30 PM to 7:30 PM)
Monday, May 9, 2016 City Council Regular Meeting (6:30 PM)
Wednesday, May 11, 2016 Open House - 24th/84th Street Project (6:00 PM to 8:00 PM)
Monday, May 23, 2016 City Council Joint Study Session - Parliamentary Procedures (5:30 PM to 7:30 PM)
Monday, May 30, 2016 Memorial Day - City Hall Closed
Monday, June 13, 2016 City Council Regular Meeting (6:30 PM)
Monday, June 27, 2016 City Council Study Session (6:30 PM)
Monday, July 4, 2016 Independence Day - City Hall Closed
Monday, July 11, 2016 City Council Regular Meeting (6:30 PM)
Monday, July 25, 2016 City Council Study Session (Tentative)
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this
meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Aimee Kellerman, City Clerk for the City of Medina, declare that the foregoing agenda for
the Monday, April 10, 2017 Regular Meeting of the Medina City Council was posted and available for review on Friday, April, 2017 at City Hall of the City of Medina, 501 Evergreen
Point Road, Medina, WA 98039. The agenda is also available on the city website at
www.medina-wa.gov.
Signed Friday, April 7, 2017 at Medina, Washington.
__________________________
Aimee Kellerman, City Clerk
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
Date: April 10, 2017
To: Mayor and City Council
From: Michael Sauerwein, City Manager
RE: City Manager Report
84th 24th Project
Here is a quick update of the Project…
•February 13, 2017 Medina City Council Meeting – The Medina City Council selected a
preferred design alternative for the Westside of 84th.
•February 14, 2017 Clyde Hill City Council Meeting – The Clyde Hill City Councilselected a preferred design alternative for the Eastside of 84th.
•March 23, 2017 – The Transportation Improvement Board met and considered our
request for additional funding.o Director of the Transportation Improvement Board recommend a $625,000
increase in our $499,300 grant with Clyde Hill for a total of $1,124,300.
o If this recommendation was approved Medina’s out of pocket contribution to the
project would have been approximately $453,000.
•April 4, 2017 – The Transportation Improvement Board notified the City that they will
increase our grant with Clyde Hill by $500,000 for a total of $999,300, (see attached).
o With this increase, Medina’s out of pocket contribution to the project will be
approximately $538,350oThe Transportation Improvement Board also added the following conditions tothe grant:
No additional increases will be approved for this project.
Any cost savings realized during the project must be returned to the
Transportation Improvement Board first.
No Transportation Improvement Board projects will be awarded to ClydeHill or Medina during 2017 or 2018.
The City had planned to apply for the following projects in 2017 and
2018.
AGENDA ITEM 7
2
•Small Cities Arterial Program (SCAP) – NE 12th Street between
84th Ave NE & Evergreen Point Road Sidewalk and
Overlay. $873,222.00
•Small Cities Preservation Program (SCPP) – Upland Road between
Overlake Drive & NE 5th Street Asphalt Overlay. $176,961.00
•Small Cities Sidewalk Program (SCSP) – Westside of 84th Ave NE
between NE 12th ST & NE 24th ST – Add a new 5’ ConcreteSidewalk along the Overlake Country Club frontage. $581,000.00
Draft Project Time Line…
•Spring/Summer 2017 – Complete Project Design and Prepare Bid Documents
•4th Quarter 2017 Newsletter – Start Public Notification Process. Frequently Asked
Questions (Why are we doing this project? Who is paying for it? How long will it take?
Are trees being removed? Are trees being replaced in accordance with the Medina Tree
Code? Can we drive through it? Walk through it?)
•By January 2018 – Bid Project and Award the Contract
•1st Quarter 2018 Newsletter – Updated Frequently Asked Questions.
•March/April 2018 – Install Signs for West Bellevue Commuters (Bellevue Way 520
Ramps). Notice in City of Bellevue Publications
•April 2018 – Open House on the Project (advertised with postcard)
•May 2018 – Project Construction.
Review Public Works Tour
On Thursday, April 6, 2017 City Staff conducted a tour of our 2017 Public Works Projects. We
will review the tour at our City Council Meeting.
2016 City Manager Performance Review – 2017 Objectives
Each month I will be giving a brief update on the status of each of these projects. Highlighted
sections are updated since the previous month.
•Aggressively manage the SR 520 expansion joints noise issue to achieve an agreeable
resolution
o Megeba has completed their analysis of the use of foam to reduce noise from the
520 expansion joint. WSDOT would like to meet with the City Council next
month to discuss Megeba’s research.
AGENDA ITEM 7
3
o The next Committee of the Whole (COW) meeting is scheduled for Wednesday,
April 12, 2017 at 8:00 AM. City Staff will be meeting with WSDOT the week
before the COW Meeting.
•Improve and identify possible solutions to help streamline the permitting process.
o Selected a Noise Consultant (February 2017)
o Follow-Up Study to the Tree Code Amendments (February 2017)
o Updating Development Services Department Forms (2nd Quarter of 2017)
•Implement a regular survey system to receive feedback from residents regarding city
services. Consider a survey to cover the last three years of issued permits. Brief surveys
subsequent to development services interaction with residents
o Developing Customer Feedback Survey. Using the City of Bellevue’s 2016
Customer Feedback Report as a Model (Present to the City Council 3rd Quarter of
2017)
•Solid Waste – identify custom options for garbage contract and consider moving the city
contract to a flexible agreement. Report to council whether such change is desirable and
of benefit to residents.
o Discussed the differences between the Utilities and Transportation Commission
Regulatory Model…used in Medina and the Contract or Franchise Model…used
in Clyde Hill. (February 2017). Council directed Staff to further explore the
Contract or Franchise Model.
•Master streets and sidewalks plan including Walkable Medina – Propose to council a plan
of action for 2017 and beyond (Present to the City Council 3rd Quarter of 2017)
o City Staff is reviewing a Scope of Work from City Engineer Roger Kuykendall
for the Evergreen Point Road Sidewalk Predesign.
•Improve community involvement by considering “open door Friday” and/or monthly
availability at a coffee shop for casual communication with residents
o I spend a considerable amount of time outside of normal business hours at
community events and celebrations. This year we added Coffee with the Mayor
and City Manager at Tully’s Wednesday, April 12, 2017 at 10:00 AM)
•Issuance of Council agenda – maintain the schedule of draft and final agenda as in 2016,
as well as the draft minutes issued promptly after council meetings.
o City Clerk Aimee Kellerman will continue her excellent work
•Sidewalks and trimming bushes – Follow up on the work done in 2016 and expand to
cover as much of the city remaining sidewalks.
AGENDA ITEM 7
4
o In 2017 the City budgeted for Seasonal Employees to address this issue. They
will start work in the 2nd Quarter of the year.
•Quarterly status report on progress in meeting objectives.
o The first quarterly status report will be included in the March 2017 City
Manager’s Report
City Manager Vacation
I will be out of the office from Monday April 17, 2017 to Friday, May 5, 2017. While I am gone
Police Chief Steve Burns will serve as Acting City Manager.
Please do not make the Chief…or any other City Staff Members…lives too difficult while I am
gone.
Up-Coming Meetings
•Wednesday, April 12, 2017 at 8:00 AM Committee of the Whole (COW) meeting with
WSDOT
•Wednesday, April 12, 2017 10:00 AM Coffee with the Mayor and Manager
•Friday, April 28, 2017 10:00 AM Arbor Day Tree Planting Medina Park
•Monday, May 8, 2017 City Council Meeting
o 5:00 PM Study Session – Review City Council Guidelines
o 7:00 PM Regular City Council Meeting
AGENDA ITEM 7
MEDINA POLICE DEPARTMENT
DATE: April 3, 2017
TO: City Manager Michael Sauerwein
FROM: Chief Stephen R. Burns
RE: Police Department Update – March 2017
________________________________________________________________________
The following is a summary highlighting some of the Medina Police Department activity in
March 2017.
Vehicle Prowls: Officers investigated five car prowls that occurred from March 6th to 8th.
The car prowls were spread out in the south end of Medina. All of the suspect(s) entered the
vehicle through an unlocked door. As a reminder, lock your vehicle doors and remove
valuable items.
ACCESS Audit: The Medina Police Department successfully passed its A Central
Computerized Enforcement Service System (ACCESS) audit in March. The two-day process
involved a Technical Security Audit one day and then onsite visit the next day. Record
Manager Jen Newton is the Medina Terminal ACCESS Coordinator (TAC) and responsible for
ensuring officers comply with strict state and national standards for training, technical security, and auditing. ACCESS provides telecommunications linkage to law enforcement and other
criminal justice agencies. It provides a means for agencies to query multiple state, national,
and federal databases.
Crime Forum/Neighborhood Watch Meeting: On March 23rd, a meeting was held at St.
Thomas Church to discuss criminal activity in the area and explain the Neighborhood Watch
Program. This was an opportunity for residents to not only receive information and analysis on
criminal activity from police personnel but to share their own concerns and ask questions. In
addition, the Medina Police Department explained the roles, responsibilities, and the benefits of establishing a Neighborhood Watch program in the community.
Neighborhood Watch is a practiced concept of neighbors looking out for one another, working
with the police, and sending the message to potential criminals that residents are actively
keeping watch for suspicious and criminal activity. The program provides a way to organize and expand what neighbors have always been doing for each other - being alert and saying something when you see suspicious activity. The Neighborhood Watch program empowers
AGENDA ITEM 7.1a
Medina Police Department Update March 2017
2
citizens to become active in community efforts through participation in Neighborhood Watch groups. Information is posted at the Medina Police Department webpage at http://www.medina-wa.gov/crime.
Hunts Point Stolen Vehicle: On March 29 the Hunts Point Automated License Plate Reader
(ALPR) identified a stolen vehicle entering Hunts Point. A message was sent to Medina Police
Officers mobile computers. Medina and Clyde Hill officers responded to the area when a
Clyde Hill officer observed the vehicle leaving Yarrow Point. Officers followed the vehicle onto SR 520 and attempted to stop it in Bellevue. The vehicle attempted to flee when it was
involved in a minor collision in a parking garage. The suspect attempted to flee on foot when
he was apprehended by Bellevue police officers a short distance later.
AGENDA ITEM 7.1a
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
MONTHLY SUMMARY
MARCH 2017
FELONY CRIMES
Burglary 2017-00000771 03/02/2017
A resident reported that Person(s) unknown forcefully entered his unoccupied residence.
Cash and keys were stolen from the master bedroom. No suspects have been identified.
Case is ongoing.
Mail Theft 2017-00000810 03/05/2017
A Medina resident reported her non-locking mailbox door was open with no mail inside.
She also reported that her neighbor’s non-locking mailboxes were also open with no mail
inside. She was not sure what items may have been stolen, but stated that her mailbox is
usually full. No suspect information at this time.
Fraud/ID Theft 2017-00000834 03/08/2017
A Medina resident was notified by Wells Fargo Bank of an outstanding loan from 1997
he had not initiated.
Fraud/ID Theft 2017-00000885 03/11/2017
A Medina resident was notified that a credit card account was opened fraudulently under
her name. She stated that the suspect had attempted to make a $75,000 Amazon.com
purchase but was flagged by the Amazon.com fraud department.
Mail Theft 2017-00001007 03/21/2017
A resident called to advise us she had mail stolen. The victim has also had three different
packages stolen from her mailbox between February 24, 2017 and March 15, 2017. The
total value is about $85.00. No suspect/s information at this time.
Fraud/ID Theft 2017-000001021 03/22/2017
A resident reported that they were a victim of Identity theft. Bank accounts had been
opened in their name.
Fraud/ID Theft 2017-000001133 03/31/2017
A Resident called to report a Verizon account opened fraudulently under her husband's
name. Two cell phones (unknown value) were ordered and mailed to an unknown
location under the fraudulent account. The suspect(s) used her husband's name, driver's
license number, social security number, and address to open the account. There are no
known suspects at this time
MISDEMEANOR CRIMES
Motor Vehicle Prowl 2017-00000811 03/05/2017
A resident reported that two of their vehicles had been prowled overnight. Unknown
suspect(s) gained entry through the unlocked doors of both vehicles. Two prescription
glasses, valued at $650 were taken, along with both vehicles registrations. No suspect
information at this time.
AGENDA ITEM 7.1a
Motor Vehicle Prowl 2017-00000832 03/08/2017
A resident reported that person/s unknown gained entry to an unlocked truck parked in
their driveway and stole 2 wallets with Id and credit cards, 2 phones, and about $1500 in
cash.
Motor Vehicle Prowl 2017-00000833 03/08/2017
A resident reported that person/s unknown gained entry to the unlocked vehicle parked in
their driveway. Taken was a wallet with ID, about $500.00 in cash, gift cards, credit
cards, and prescription drugs. No damage to the vehicle.
Motor Vehicle Prowl 2017-00000836 03/08/2017
A resident reported that person/s unknown gained entry to the unlocked Range rover
parked in their driveway. The suspect/s took a surgical head lamp and surgical loupes
(glasses) with a total value of about $3500.00.
Motor Vehicle Prowl 2017-00000842 03/08/2017
A resident reported that there was no evidence of damage to his vehicle and that it must
have been left unlocked. He stated he noticed his vehicle had been gone through at
approximately 1600 hours. A laptop was stolen worth approximately $1,000.00. There is
no suspect information at this time.
Property Damage 2017-00001096 03/27/2017
A Police Officer responded to a call of malicious mischief. Unknown person(s) had
strewn toilet paper on the homeowner's lawn and tree, and thrown eggs at the house and
front door. There was no damage to the property. No suspects at this time.
AGENDA ITEM 7.1a
CRIMES Current Month YTD 2017 YTD 2016 2016 Year End
Arson 0000
Assault
DV Aggravated Assault0015
Non‐DV Aggravated Assault0000
Sexual Assault/Rape0000
Simple Assault0001
Burglary
Residential1228
Attempted0002
Malicious Mischief
Felony0000
Misdemeanor 1302
Theft
Auto0001
Fraud (ID Theft)49822
Over $750 0006
Under $750 0107
Motor Vehicle Prowl 55228
TOTAL CRIMES 11 20 13 82
ENFORCEMENT Current Month YTD 2017 YTD 2016 2016 Year End
Drug Violations 0000
Minor in Possession 0102
Possession of Stolen Prop.1202
Warrant Arrests 00416
TOTAL ENFORCEMENT 1 3 4 20
TRAFFIC Current Month YTD 2017 YTD 2016 2016 Year End
Accidents
Injury0011
Non‐Injury0108
Citations
DUI0138
Other* 1 8 26 55
Infractions
Speeding 5 11 56 134
Parking 8 15 34 123
Other** 3 7 53 123
Warnings 74 216 598 1720
TOTAL TRAFFIC 91 259 771 2172
CALLS FOR SERVICE Current Month YTD 2017 YTD 2016 2016 Year End
Animal Complaints 2 4 4 27
Assists 30 111 86 439
False Alarms 24 45 69 249
House Watch 50 184 139 619
Missing Person1201
Property Lost/Found 1 5 1 17
Suspicious Circumstances 8 26 36 179
Other *** 2 9 11 66
TOTAL SERVICE 118 386 346 1597
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
City of Medina
March 2017 ‐ Monthly Report
AGENDA ITEM 7.1a
TOWN OF HUNTS POINT
Steve Burns, Chief of Police
MONTHLY SUMMARY
MARCH 2017
FELONY CRIMES
ID Theft 2017-00000837 03/08/2017
A Hunts Point resident reported the theft of her identification card from her wallet
sometime between March 2016 and March 2017. The RP did not know when or where
the theft occurred.
Stolen Vehicle Recovery 2017-00001112 03/29/2017
A Hunts Point license plate reader (LPR) camera captured and alerted Medina Police
Officers to a stolen vehicle. Clyde Hill PD saw the suspect vehicle exiting Yarrow Point
and alerted Medina and Bellevue Officers. Medina and Clyde Hill Officers attempted to
stop the vehicle and pursued the suspect vehicle into Bellevue. The vehicle did not stop
and fled into a Bellevue parking garage. The suspect hit parked cars in the parking
garage, then vacated the vehicle and ran on foot until Bellevue Officers detained and
arrested the suspect.
MISDEMEANOR CRIMES
Theft 2017-00000790 03/03/2017
Two packages were stolen from the front door of a Hunts Point residence. The
approximate value of the contents is $20. There are no known suspects at this time.
Damage to Property 2017-00000993 03/20/2017
Person/s unknown to a Hunts Point resident, unscrewed several lawn lights and stepped
on them. One light was ripped out of the ground and broken. Several lights were
unscrewed and stuck into ground upside down. The estimated damage is about $1100.00.
No suspect/s at this time.
AGENDA ITEM 7.1a
CRIMES Current Month YTD 2017 YTD 2016 2016 Year End
Arson 0000
Assault
DV Aggravated Assault0000
Non‐DV Aggravated Assault0000
Sexual Assault/Rape0000
Simple Assault0001
Burglary
Residential0004
Attempted0001
Malicious Mischief
Felony0000
Misdemeanor 0000
Theft
Auto0002
Fraud (ID Theft)1226
Over $750 0001
Under $750 1102
Motor Vehicle Prowl 0108
TOTAL CRIMES24225
ENFORCEMENT Current Month YTD 2017 YTD 2016 2016 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.1112
Warrant Arrests 0025
TOTAL ENFORCEMENT1137
TRAFFIC Current Month YTD 2017 YTD 2016 2016 Year End
Accidents
Injury0001
Non‐Injury0003
Citations
DUI0000
Other*0025
Infractions
Speeding 1 4 21 80
Parking 0 1 16 61
Other**22628
Warnings 10 31 72 381
TOTAL TRAFFIC 13 38 117 559
CALLS FOR SERVICE Current Month YTD 2017 YTD 2016 2016 Year End
Animal Complaints0105
Assists 2 12 15 47
False Alarms 4 12 7 47
House Watch 9 25 11 68
Missing Person0001
Property Lost/Found0012
Suspicious Circumstances24220
Other ***0006
TOTAL SERVICE175436196
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
Town of Hunts Point
March 2017 ‐ Monthly Report
AGENDA ITEM 7.1a
2017 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
AGENDA ITEM 7.1a
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
April 10, 2017
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Robert J. Grumbach, Director of Development Services
Subject: Development Services Department Monthly Report
DEPARTMENT PERMITTING ACTIVITY:
Applications Received March 1 to March 31:
LAND USE APPLICATIONS:
File No. Description Location
PL-17-006 Admin Appeal 3315 Evergreen Pt. Rd.
PL-17-008 Substantial Dev Permit 2425 Evergreen Pt. Rd.
PL-17-009 SEPA 2425 Evergreen Pt. Rd.
CMP-17-004 Level 1 CMP 7814 NE 14th Street
CMP-17-005 Level 1 CMP 543 Overlake Dr. E.
CMP-17-006 Level 2 CMP 619 84th Ave NE
BUILDING PERMIT APPLICATIONS:
Type Applications Received
Building Permits 5
Mechanical Permits 12
Plumbing Permits 4
Demolition Permits 2
Roof/ Reroof Permits 1
Gate/ Fence Permits 4
Total 28
GRADING & DRAINAGE/ RIGHT-OF-WAY PERMIT APPLICATIONS:
Type Applications
Received
Grading/ Drainage 3
Right-of-way Permits 5
Total 8
AGENDA ITEM 7.1b
2
TREE PERMIT APPLICATIONS:
File No. Description Location TREE-17-005 Admin Tree Permit 1636 77th Ave NE TREE-17-006 Admin ROW Tree Permit 7842 NE 21st Street TREE-17-007 Admin Tree Permit 7725 NE 8th Street
TREE-17-008 Admin Tree Permit 543 Overlake Dr. E. TREE-17-009 Admin Tree Permit 2021 78th Ave NE TREE-17-010 Admin Tree Permit 619 84th Ave NE TREE-17-011 Admin Tree Permit 2625 82nd Ave NE
TREE-17-012 Admin Tree Permit 7800 NE 28th Street TREE-17-013 Admin Tree Permit 7871 NE 21st Street
Land Use Decisions Issued (through March 31):
TYPE 3 DECISIONS - HEARING EXAMINER/ PLANNING COMMISSION:
File No. Description Location Decision CMP-17-001 CMP-17-001 8400 NE 7th Street Approved
TYPE 2 DECISIONS – DIRECTOR:
File No. Description Location Decision CMP-16-003 Level 1 CMP 2209 79th Ave NE Approved
CMP-16-026 Level 1 CMP 2750 Evergreen Pt. Rd. Approved
YEAR TO DATE TOTALS – TYPE 2/ 3 DECISIONS:
Decision Type Total
Variances/ Minor Deviations 2
Conditional/ Special Use Permits 1
Shoreline Permits (All) 0
Site Plan Reviews 0
SEPA 0
Short Subdivision/ Subdivision 0
Level 1/ 2 Tailored Construction
Mitigation Plans 6
Non-administrative Tree Activity Permit 0
Others 0
Total 9
PLANNING COMMISSION:
March Meeting Recap: The Planning Commission held their regular meeting on March
28, 2017. A public hearing on a Level 2 Tailored Construction Mitigation Plan was held
(File No. CMP-17-001). Public testimony from the neighbors was received. Following
the public hearing, the Planning Commission deliberated on the matter and approved
AGENDA ITEM 7.1b
3
the application subject to the recommended conditions of approval in the staff report
with one modification.
The Planning Commission continued their discussion on the sign code. There were
numerous public comments received from people in the real estate industry and residents. The main focus of the discussion was real estate signs. There was a
consensus not to prohibit real estate signs, but there was not agreement on what the
standards for these signs might be. After the hour got late, the discussion was
continued to the next meeting.
OTHER ITEMS OF INTEREST:
1.None.
AGENDA ITEM 7.1b
Permit Report
February, 2017
2017 2016
Current Current 2017 2016
Month Month YTD YTD Difference
Construction Value
New Construction 2,506,398 0 2,506,398 0 $2,506,398
Addition / Alteration 1,620,000 32,686 1,890,000 548,603 $1,341,397
Accessory Structure 0 0 108,000 0 $108,000
Repair / Replace 65,000 0 139,370 0 $139,370
Fence/Wall 0 0 17,000 0 $17,000
Wireless Comm Facility 0 0 0 0 $0
TOTAL VALUE 4,191,398 32,686 4,660,768 548,603 4,112,165
Permits Issued
New Construction 1 0 1 0 1
Permit Extension 1 0 1 0 1
Addition / Alteration 3 1 5 3 2
Accessory Structure 0 0 3 0 3
Fence/Wall 0 0 1 0 1
Demolition 1 0 1 1 0
Grading/Drainage 2 1 2 2 0
Tree Mitigation 4 4 5 5 0
Mechanical 7 14 13 22 (9)
Plumbing/Gas 4 0 6 0 6
Other - Moving 0 0 1 0 1
Reroof 0 0 0 0 0
Repair / Replace 1 0 3 0 3
Right-of-Way Use 3 10 9 14 (5)
Construction Mitigation 3 0 3 1 2
Wireless Comm Facility 0 0 0 0 0
TOTAL PERMITS 30 30 54 48 6
Inspections
Building 61 59 115 117 (2)
Construction Mitigation 5 10 16 17 (1)
Grading/Drainage 15 9 42 33 9
Tree Mitigation 5 13 17 28 (11)
Right-of-Way 24 20 29 22 7
TOTAL INSPECTIONS 110 111 219 217 2
CITY OF MEDINA
April 10, 2017
To: Mayor and City Council
From: Julie Ketter, Acting Finance Director
Re: March 2017 Financial Reporting
The March 2017 Reporting includes:
•March 2017 AP Check Register Activity Detail (8.4)
•March 2017 Revenue & Expense Summary
•2017 Q1 (Jan-March) Cashflow Report
Key Items for March YTD include:
GENERAL FUND
Revenue:
•Property Tax is at $213K as of March 2017. Property Tax normally is deposited during the April/May and
October/November fiscal periods so no larger deposits are expected until that time.
•Sales Tax Revenues are at $220K as of March, continuing to track lower than budget. Annualized, the
trend would give us $880K in Sales Tax for the year vs an annual budget of $1.2M. However, sales tax
doesn’t come in evenly throughout the year and will often have “spikes” corresponding to large
destination-based purchases. It is too early in the year to adjust the forecast but it is worth monitoring.
•Utility Taxes are trending lower than budget but difference will most likely be made up by the end of the
year.
Expense:
•Finance pays the full 2017 annual WCIA Insurance Liability premiums in January, $191K. Additionally,
annual software support is paid out of Finance. These expenses cause over 40% of the cost center’s
annual budget to be spent in the first 2 months.
•Police: Expenses are running slightly below budget due to an open Officer position during the first
quarter. Now that it filled, on-boarding costs will be incurred that will bring that number up.
•Fire & Medical Aid: Contract payments to Bellevue are due in the spring & fall so no expenses are
recorded yet.
•Recreational Services: Bellevue Boys and Girls Club received $20,000 from the City of Medina in
February. This recreational service is tracked along with Lifeguard Services in the
recreational/lifeguard services budget. No other expenses will be incurred until the lifeguard program
begins in the summer.
•Overall expenses continue to trend a bit low but mostly due to timing of invoices and seasonal
expenses.
STREET FUND
Revenue:
•Motor Fuel Tax is tracking close to budget with $16K as of March. A $25K DOE grant is expected
later in the year.
Expense:
•Expenses are low through March due to expected occurrence of seasonal costs later in the year.
AGENDA ITEM 7.1c
CAPITAL FUND
Revenue:
•Real Estate Excise Taxes are $131K through March. The Capital Fund is expected to have a surge in
REET deposited over the next few months. The budget total for this fund also includes a $190K grant
which is received as we submit expenses for reimbursement. The related projects have not begun.
Expense:
•Capital expenditures are $191K as of March 2017, 18% of overall budget. $90K of this is attributed to
the City Hall sidewalk project which is offset by a TIB grant. Expenses are expected to increase as the
weather improves and planned projects begin.
Other Finance Items:
•April – Is 2016 Annual Report preparation for the WA State Auditor’s Office and Q1 2016 Federal and
State Filings.
•May – Is WCIA COMPACT Audit month. The focus for the 2016 Audit has not been determined at this
time.
•Summer items will include the annual State audit as well as the beginning of the 2018 budgeting
process.
AGENDA ITEM 7.1c
City of Medina
Revenue & Expense Summary
March 2017
REVENUE: MAR ACTUAL
MAR YTD
ACTUAL
2017 MAR
YTD BUDGET
2017 ANNUAL
BUDGET
% of Budget
Total
BUDGET
REMAININGGeneral Fund
Property Tax $146,624 $212,916 $0 $2,734,048 7.79%$2,521,132
Sales Tax $65,824 $219,951 $299,529 $1,198,116 18.36%$978,165
Criminal Justice $6,490 $21,605 $20,907 $83,628 25.83%$62,023
B & O Tax: Utility & Franchise Fee $9,334 $146,689 $171,568 $686,273 21.37%$539,585 Leasehold Excise Tax $0 $286 $994 $3,977 7.20%$3,691 Licenses & Permits $71,254 $157,866 $110,039 $440,155 35.87%$282,289
General Government $59,411 $64,131 $64,820 $332,908 19.26%$268,777
Planning & Development, Passport $28,921 $78,651 $82,000 $328,000 23.98%$249,349
Fines, Penalties, Traffic Infr.$1,843 $12,257 $15,000 $60,000 20.43%$47,743
Misc. Invest. Facility Leases $8,070 $32,007 $41,099 $164,397 19.47%$132,390
Other Revenue, Dispositions $0 $0 $750 $3,000 0.00%$3,000
General Fund Total $397,771 $946,360 $806,706 $6,034,502 15.68% $5,088,142 General Fund Transfers In $0 $0 $0 $0 0.00%$0
Street Fund $5,540 $15,739 $17,217.75 $93,871 16.77%$78,132 Street Fund Transfers In $20,833 $62,503 $62,500 $250,000 25.00%$187,497Tree Fund $0 $0 $2,500 $10,000 0.00%$10,000Capital Reserve Fund $0 $0 $0 $0 0.00%$0
Capital Fund $93,399 $185,952 $272,323 $1,089,290 17.07%$903,338Total (All Funds)$496,710 $1,148,051 $1,098,747 $7,227,663 15.88% $6,079,612 Total (All Funds) Transfers In $20,833 $62,503 $62,500.00 $250,000 25.00%$187,497
EXPENDITURES:MAR ACTUAL
MAR YTD
ACTUAL
2017 MAR
YTD BUDGET
2017 ANNUAL
BUDGET
% of Budget
Total
BUDGET
REMAININGGeneral Fund
Legislative $183 $12,598 $9,276 $37,103 33.95%$24,505
Municipal Court $4,464 $15,651 $23,300 $93,200 16.79%$77,549 Executive $17,346 $57,175 $72,806 $291,224 19.63%$234,049 Finance $29,709 $325,488 $322,549 $717,051 45.39%$391,563
Legal $30,659 $56,800 $57,500 $230,000 24.70%$173,200
Central Services $43,599 $102,086 $92,875 $427,717 23.87%$325,631
Police Operations $204,653 $493,764 $509,528 $2,192,426 22.52%$1,698,662 Fire & Medical Aid $0 $0 $0 $696,421 0.00%$696,421 Emergency Prep.$1,072 $1,290 $4,863 $19,450 6.63%$18,160
Public Housing $0 $0 $4,104 $16,417 0.00%$16,417
Environmental Services $0 $9,624 $9,624 $12,512 76.92%$2,888
Development & Planning $75,414 $180,838 $181,958 $727,832 24.85%$546,994
Mental Health Services $0 $204 $200 $800 25.53%$596
Recreational Services $0 $20,000 $20,000 $54,250 36.87%$34,250
Parks $32,822 $94,309 $126,993 $507,972 18.57%$413,663
General Fund Total $439,919 $1,369,826 $1,435,575 $6,024,375 22.74% $4,654,549 General Fund Transfers Out $17,500 $52,500 $52,500 $210,000 25.00%$157,500Street Fund $27,208 $67,115 $97,954 $391,814 17.13%$324,699Tree Fund $3,070 $15,533 $8,750 $35,000 0.00%$19,467
Capital Fund $69,345 $181,267 $260,250 $1,041,000 17.41%$859,733
Capital Fund Transfers Out $3,333 $10,003 $10,000 $40,000 25.01%$29,997
Total (All Funds)$539,543 $1,633,741 $1,802,529 $7,492,188 21.81%$5,858,447 Total (All Funds) Transfers Out $20,833 $62,503 $62,500 $250,000 25.00%$187,497
Note: Cash and Investments has moved to a separate report
2017 YTD Cashflow Report
January - March 2017
2017 Beginning Cash Balance 1/1/2017 2017 Cash Balance 3/31/17
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTSBeginning Year: 1/1/2017 Period Ending: 3/31/17
WA ST INV POOL 1,804,446$ WA ST INV POOL 1,400,179$
OTHER INVESTMENTS 1,527,631 OTHER INVESTMENTS 1,318,486
CHECKING 142,788 CHECKING 336,342
3,474,865$ 3,055,007$
Detail by Fund:
1st Quarter (Mar) Cashflow by Fund
Beginning Cash - In Cash - In Cash -Out Ending
Cashflow Summary Fund Balance US Bank Investments Investments Transfers Transfers Disbursements Fund Balance
January 1, 2017 (Prop Tax, REET)(Sales Tax, Other)Used In Out AP, Payroll Mar 31, 2017
General Fund 1,431,809$ 942,970$ 707$ 52,500$ 1,371,062$ 950,509$
City Street Fund 55,553$ 21,948$ 62,503$ 73,324$ 66,680$ Tree Fund 294,150$ -$ 15,533$ 278,617$
Capital Reserve Fund 95,426$ -$ -$ 95,426$
Capital Projects Fund 1,402,776$ 240,459$ 125$ -$ 10,003$ 181,267$ 1,451,840$
Non-Revenue Trust Funds 195,200$ 24,066$ 6,458$ 212,808$
Investments:(3,332,077)$ 1,385,000$ 771,588$ -$ (2,718,665)$
Cash in Bank 142,788$ 336,342$ Total Cash/Investment:3,474,865$ 3,055,007$
Note: Cash Activity Report includes Non-Revenue Advanced Deposits (Gen. Fund) and Non-Revenue Clearing Account entries (Fund 631), which are
not part of the adopted budget and will not tie to the budget.
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
April 10, 2017
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
APRIL AND MAY PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Committee of the Whole – SR 520 Joints Noise
Issues
April 12 8:00 am Medina City Hall
Park Board Meeting April 17 5:00 pm Medina City Hall
Emergency Preparedness Meeting April 18 6:00 pm Medina City Hall
Planning Commission Meeting April 25 6:00 pm Medina City Hall
Shredder Day/Drug Take-Back/E-Recycle April 29 9:00 am to
12:00 pm
Medina Park
City Council Meeting May 8 7:00 pm Medina City Hall
Park Board Meeting May 15 5:00 pm Medina City Hall
Planning Commission Meeting May 23 6:00 pm Medina City Hall
Memorial Day – CITY HALL CLOSED May 29
Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of March, the City issued 28 bulletins amounting to a total of 24,253
bulletins delivered to subscribers; approximately 21.2% were opened. See Attachment 1.
As of March 31, the City had 4,780 subscribers (change in total subscribers +25), with a combined total of
31,421 subscriptions (change in total subscriptions +321).
RECORDS REQUESTS
As of March 31, 21 public records requests have been received by central services. See Attachment
2.
AGENDA ITEM 7.1d
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
March, 2017 28 24,678 24,253 4,086 21.20%5,037
February, 2017 13 11,434 11,139 2,528 27.10%1,855
January, 2017 19 9,994 9,761 1,582 20.80%2,159
December, 2016 8 6,066 5,909 857 17.80%1,120
November, 2016 33 23,496 22,955 3,569 19.60%4,851
October, 2016 32 30,217 27,795 4,538 20.10%5,345
September, 2016 23 21,840 21,383 3,570 20.50%4,063
August, 2016 31 30,980 30,095 4,621 18.70%5,718
July, 2016 32 28,189 27,488 4,545 20.20%5,335
June, 2016 32 28,508 27,770 5,236 22.80%5,060
May, 2016 37 35,493 35,161 5,867 20.10%6,121
April, 2016 41 32,221 31,917 5,727 22.00%5,944
March, 2016 28 17,534 17,318 3,089 21.50%3,032
February, 2016 19 19,672 19,390 3,345 20.80%3,451
January, 2016 21 18,954 18,662 3,629 23.30%3,195
December, 2015 20 22,733 22,194 3,604 19.20%3,547
November, 2015 24 15,522 15,180 2,200 18.30%3,239
October, 2015 25 19,884 19,507 3,059 18.90%3,425
September, 2015 21 15,494 15,276 2,437 19.60%2,930
August, 2015 24 18,360 18,022 3,170 21.20%3,180
July, 2015 22 15,575 17,311 3,086 22.60%3,697
Date Sent Top 10 Most Read Bulletins During March Emails Opened
Email Open
Rate
03/10/2017 04:45 PM PDT 205 26%
03/15/2017 10:02 AM PDT 578 23%
03/20/2017 03:25 PM PDT 575 25%
03/21/2017 09:33 AM PDT 532 20%
03/21/2017 11:29 AM PDT 406 18%
03/23/2017 06:56 AM PDT 765 41%
03/23/2017 10:31 AM PDT 503 20%
03/24/2017 02:52 PM PDT 658 25%
03/29/2017 02:51 PM PDT 457 21%
03/28/2016 04:25 PM PST 473 22%
Finance Director, Nancy Adam's Retirement Party
Comparisons:
UPDATED March 13, 2017 Medina City Council Agenda Packet
SR 520 Construction Notification: Evergreen Point Road Park
and Ride Parking Lot Closure, March 29-April 4
Nancy's Retirement Party
One, Two, Buckle My Shoe….
Reminder Medina Police Crime Forum/Neighborhood Watch
Presentation Tonight 6-7:30 PM St. Thomas
Capital Projects Tour
Upcoming SR 520 Floating Bridge Closure: March 31 - April 3
UPDATE: SR 520 Construction Notification: Evergreen Point
Road Park and Ride Parking Lot Closure, March 29 - April 4
REMINDER: We Want to Hear from You - Clyde Hill/Medina
Traffice Study Questionaire
ATTACHMENT 1
03/01/2017 - 03/31/2017
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov
DATE: April 10, 2017
TO: Mayor and City Council
From: Aimee Kellerman, City Clerk
Subject: March, Public Records Request Tracking
In March 2017, central services staff received 21 new public records requests. These
requests required approximately hours of 5.5 hours central services staff time and zero
time of consulting time with the City Attorney. The overall March cost, which includes
staff hourly rate plus benefits is approximately $290.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In March 2017, the
Police Department received 14 new records requests. These requests required
approximately 8 hour of staff time at a direct cost of $384. The requests are from outside law enforcement agencies, insurance carriers, the public and person’s involved
in the incidents.
ATTACHMENT 2
Required
Completion
Date
Customer Full
Name
PRR - Type of Records
Requested Public Record Desired
3/10/2017 Steve Burns Development Services Building permits/plans 7819 NE 10th st
3/10/2017 Mr Paul Silva Development Services Building Permits/Plans Recently Issued Building
Permits
3/10/2017 Eric Whiting Development Services .
3/13/2017 Phil Brodt Development Services Building Permits/Plans 7545 NE 28th PL
3/13/2017 Mr Paul Silva Development Services Recently Issued Bldg Permits
3/13/2017 Steve Henry Development Services ROW for 3239 EPR
3/13/2017 James
McMillan
Development Services Building Permits/Plans 8400 NE 7th St, New
construction plans - elevations
3/13/2017 MR Jay Irwin Development Services Building Permits/Plans Looking for Dock Permit
Records at 7733 Overlake Drive
3/2/2017 Sunita Hall
3/2/2017 Sunita Hall
3/2/2017 Sunita Hall
3/2/2017 Sunita Hall
3/2/2017 Sunita Hall
3/1/2017 Sunita Hall
3/1/2017 Sunita Hall
3/1/2017 Sunita Hall
Create Date Assigned Staff
3/14/2017 mr George
Wheeler
Building building permits, remodel permits, and original
drawings if available
3/14/2017 mr George
Wheeler
Building building permits, remodel permits, original
draiwngs for 7777 NE 16th St. please ignore
previous request
3/15/2017 Sunny Ausink Development Services Would like to obtain the orginal land use
decision for the AT&T facility at 7800 NE 28th
St. Medina. I have the SUP approval in
2014/2015. Need the very land use decision.
3/3/2017 Sunita Hall
3/6/2017 Sunita Hall
3/3/2017 Aimee Kellerman
SAQ - Zoning
and Permitting
Manager
Gibran
Hashmi
Development Services March 6, 2017 AT&T WA6314 (also known as
WA134) Medina St. Thomas: Site Address: 8398
NE 12th Street Site Parcel Number: 2525049106
Requesting electronic (e-mail) copy of the
original land use approval for AT&T's WA6314
(also known as WA314) Medina St. Thomas
installation at the location referenced above. The
applicant may be listed as AT&T, AT&T
Mobility or New Cingular Wireless PCS LLC.
Its possible the applicant is also listed as Crown
Castle, the pole owner whom AT&T leases space
from. Original permit most likely a Conditional
Use Permit, Special Use Permit, or similar
permit type - typically requiring a decision by the
Hearing Examiner. The existing site is a
stealth light pole that also doubles as a wireless
communication antenna support structure. Note
there is another wireless carrier on this same
subject parcel, believed to be Verizon. The
AT&T installation is the pole just south of the
northeast driveway entrance fronting 84th AVE
NE, located in the existing St. Thomas Church
parking lot. Requesting electronic records e-
mailed to gibran.hashmi@mastec.com Please
call or e-mail with any questions. Thank you,
Gibran Hashmi SAQ Zoning & Permitting
Manager MasTec Network Solutions, Inc. (206)
372-1850 gibran.hashmi@mastec.com 1203
114th Ave SE Bellevue, WA 98004 MasTec
Network Solutions, Inc.
Sunita Hall3/6/2017 3/15/2017
3/17/2017 Permit
Coordinator
Celine
LaVigne
Building Any and all permits related to the existing
pier/dock at 7613 Overlake Drive West, Medina
3/20/2017 Garrett Benson Development Services I'm looking for example of a recent original
grade report and corresponding site plan per
section 20.23.080 Medina Municipal code.
3/20/2017 Shelley
Mccready
Development Services I am looking for a site plan. address: 1520 90th
place NE, medina, 98039 I believe the house
was built in the late 1980s Thank you in advance -
Shelley
3/24/2017 Paul Cun Development Services Building Permits/Plans 7844 NE 10th St
3/24/2017 Luke Dembeck Development Services Permit Records for 2603 78th Ave NE
3/15/2017 Sunita Hall
3/15/2017 Sunita Hall
3/9/2017 Sunita Hall
3/9/2017 Sunita Hall
3/8/2017 Sunita Hall
4/5/2017 David Cooper Building Would like to obtain electronic copies of all
drawings, permits and city approvals associated
with improvements (buildings) to 8740 NE 2nd
Place, King County Parcel Number 383550-
2628. It is my understanding the last major
permitted construction project for this property
took place between 2005 & 2006 as a place
to begin. Thank you.
4/6/2017 Lance Harwell Development Services 8740 NE 2nd Place Medina
4/6/2017 Lance Harwell Development Services Building Permits 8740 NE 2nd Place3/28/2017 Sunita Hall
3/27/2017 Sunita Hall
3/28/2017 Sunita Hall
4/10/2017 Jan Whitsitt Development Services Non-administrative variances and variances
3/29/17 - 3/2007
Mr. Baogang
Yao
Building I am purchasing the house at 7615 NE 12th St at
Medina. The seller and I have signed mutual
purchasing agreement yesterday. However the
seller is not entirely sure of previous remodel
details done to the house, so I'd like to go
through the previous remodel permits, going
back as far as possible. Let me know if you can
provide such records. This can help me to
establish a history of the remodeling work, plus
such info will be requested by both the lender
and the insurance firm.
Sunita Hall
3/30/2017 Sunita Hall
3/29/2017 4/7/2017
4/11/2017 Galya Kirstine Development Services P000566-033017 P000515-020717
Administrative or Non-Administrative Variance
Page 1 of 1
3/31/2017 Aimee Kellerman
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
April 10, 2017
To: Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Ryan Osada, Public Works Director
Subject: March 2017 Public Works Report
1.MEDINA PARK PLAYGROUND – The Medina Park Playground Project is finally complete. There
were significant delays due to the snow and record rainfall over the last couple months. The
restored grassy areas around the Playground is still very wet and will need time to dry-out and grow.
Eventhough the project took longer than expected, it was successful and well received by the
community. The occasional Spring-like days has attracted crowds of kids to the playground with
parents happy to see the outcome. The only complaint has been the lack of seating in the area
which could be resolved by bench donations.
Medina Park Playground
AGENDA ITEM 7.1e
AGENDA ITEM 6.2f
2. 84th AVE NE OVERLAY & NE 24th ST INTERSECTION PROJECT (TIB) – Last month the Board
Members for the TIB met to discuss additional funding options for the 84th Ave NE Project. The
board ultimately passed a motion to approve an additional $500,000 which increases the total for
the project to $999,300 (see chart below). The conditions of the approval is as follows:
• No additional increases will be approved for this project
• Any cost savings realized during the project must be returned to TIB first
• No TIB projects will be awarded to Clyde Hill or Medina during 2017 or 2018
Revised Anticipated Cost Breakdown
AGENDA ITEM 7.1e
AGENDA ITEM 6.2f
3. 2017 STORMWATER MANAGEMENT PLAN – Every year a plan document is prepared to meet
the Western Washington Phase II Municipal Stormwater Permit requirement for the continued
development and updating of a Stormwater Management Program (SWMP). The purpose of the SWMP is to reduce the discharge of pollutants from the municipal stormwater system to the
maximum extent practicable (MEP), to meet state AKART (all known, available, and reasonable
methods of prevention, control and treatment) requirements, and protect water quality. The
purpose of the SWMP Plan is to inform the public of the planned SWMP activities for the
upcoming calendar year.
https://medina.civicweb.net/filepro/documents/4287?preview=18705
AGENDA ITEM 7.1e
AGENDA ITEM 6.2f
4. MAINTENANCE UPDATES – With the warmer Spring temperatures, the Public Works Staff
has been busy getting ahead of the vegetation growth in the parks. Although, most of the grassy
areas are still very wet from the heavy rains, they were still able to mow select areas of the
parks. The south pond fountain was repaired and serviced along with the larger north pond
fountain. They were also able to repair several of the roadway potholes that had formed during
the winter and at the same time perform some shoulder maintenance. The seasonal
maintenance workers are scheduled to start soon and a majority of their time will be dedicated
to the roadside trimmings throughout the city.
Viewpoint Park
AGENDA ITEM 7.1e
AGENDA ITEM 6.2f
Medina Park South Pond Fountain Maintenance
Pond Shoreline Trimming
AGENDA ITEM 7.1e
AGENDA ITEM 6.2f
81st AVE NE - Pothole
5. PROJECT UPDATES –
2016 NE 32nd Street Overlay – The City and the Consultants are working with the contractor to
establish a mutually acceptable repair method.
2016 City Hall Sidewalk – Substantially complete. The City Building Official recently discovered
that the “access ramp” requires handrails on both sides of the walkway. The additional costs
are currently being negotiated with the contractor.
2016 84th Ave NE Overlay & NE 24th St Intersection – TIB approved an additional $500,000 for
a total of $999,300 for towards the $2M project. This project will go out for bid at the end of
2017 and actual construction will start spring of 2018.
2015 Medina Park Stormwater Pond Imp. – This is an ongoing project. King County has added
an additional $46,640.00 to this fund for 2017. Gray & Osborne is working on developing a
dredging plan for the upper pond.
AGENDA ITEM 7.1e
AGENDA ITEM 6.2f
2016 Post Office Park Landscaping – City Staff will complete the landscaping in the spring.
Planting Pots and a bench has been ordered.
2016 Bocce Ball Court – 2017 PW will add benches and tables in addition to signage.
2016 Medina Park Playground – Complete. The restored grassy areas around the playground
will need time to dry-out and grow.
2016 Relight Washington – Intolight has been onsite installing the new LED lights and is very
close to completing the project.
2016 Park Drinking Fountains & Shower – PW will install the fountains in the coming months.
2017 Hazardous Tree Removal – This project is currently out for bid. There are eight qualified
Small Works Contractors solicited.
2017 Overlake Drive Bridge Railing & Repair – Draft plans will be completed soon and available
for review by the residents surrounding both bridges.
2017 City Hall Parking Improvements – Design work has begun. This project is scheduled to go
out for bid in May but will not start until after Labor Day.
2017 Citywide Sidewalk Design – spring 2017
2017 Medina Park South Pond Bridge Replacement – Design work has begun. This project is
scheduled to go out for bid in May.
2017 Medina Beach Park Tree Replanting – A four phase conceptual plan has been drafted and
part of the first phase will be implemented this Spring/Summer.
2017 NE 32nd Street Gravel Path – This project was added for 2017 and draft plans are complete.
The budget will determine when/if this project will be constructed.
AGENDA ITEM 7.1e
AGENDA ITEM 8.1
AGENDA ITEM 8.1
AGENDA ITEM 8.1
AGENDA ITEM 8.2
AGENDA ITEM 8.2
AGENDA ITEM 8.2
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, March 13, 2017
5:00 PM
MAYOR
ALEX MORCOS CITY MANAGER
MICHAEL SAUERWEIN
DEPUTY MAYOR
SHEREE WEN CITY ATTORNEY
KATHLEEN J. HAGGARD
COUNCIL MEMBERS
CYNTHIA ADKINS
PATRICK BOYD
DAVID LEE
JOHN MAFFEI
CURT PRYDE
CITY CLERK
AIMEE KELLERMAN
MINUTES
SPECIAL MEETING STUDY SESSION - CALL TO ORDER / ROLL CALL
Mayor Morcos called the study session to order in the Medina Council Chambers at
5:06 p.m.
Council Members Present: Adkins, Boyd, Lee, Maffei, Pryde, Wen and Mayor Morcos
Council Members Absent: None
Staff Present: Sauerwein, Haggard, Ketter, Grumbach, and Kellerman
SPECIAL MEETING STUDY SESSION ITEM
City Council Guidelines - 5.00 p.m. to 7.00 p.m.
Karen Reed, consultant, facilitated a discussion on the City Council guidelines. City Council members discussed proposed changes and made suggested changes.
ACTION: City Manager Sauerwein announced another study session will be proposed in the future to finish review of the guidelines for adoption at a future meeting.
ADJOURNMENT
Council adjourned to the regular meeting at 7:00 p.m.
AGENDA ITEM 8.3
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Mayor Morcos called the regular meeting to order at 7:05 p.m.
1.1 STUDY SESSION - Airport Issues
Consultant Allyson Jackson gave a brief presentation on airport issues and answered
city council member questions.
2. PLEDGE OF ALLEGIANCE
The Mayor led the pledge.
3. APPROVAL OF MEETING AGENDA
ACTION: Motion Boyd second Pryde and carried by a 7:0 vote; Council approved the meeting
agenda as presented.
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
Mayor Morcos opened the public comment period at 7:34 p.m. There were no speakers.
Mayor Morcos closed the public comment period at 7:34 p.m.
6. REPORTS AND ANNOUNCEMENTS
6.1 Commissions, Boards, and Advisory Committee Reports.
Planning Commission Chair Shawn Schubring gave a brief report on Planning
Commission work.
Park Board Chair Drew Blazey invited the City Council to the next Park Board meeting
on March 20, 2017, at 5:00 p.m. where they will have guest speakers on community
outreach programs.
Chief Burns reported that Emergency Preparedness will host a neighborhood watch
meeting at St. Thomas Church.
Council Members reported on events since the last meeting.
AGENDA ITEM 8.3
7. CITY MANAGER'S REPORT
7. City Manager's Report
Chief Burns gave a brief presentation on cameras at the entrances in the City and how
the Police Department uses them as tools to assist in investigations.
City Manager Sauerwein gave a brief update on the 24th/84th alternative street design project. He also announced that the next Committee of the Whole (COW) meeting to discuss SR 520 expansion joint noise is scheduled for April 12 at 8:00 a.m. at City Hall.
7.1 Police, Development Services, Finance, Central Services, Public Works
8. CONSENT AGENDA
ACTION: Motion Maffei second Pryde and carried by a 7:0 vote; Council approved the
Consent Agenda.
8.1 Subject: Approved January 24, 2017 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Development Services Coordinator
8.2 Subject: DRAFT February 13, 2017 Special and Regular City Council Meeting Minutes
Recommendation: Adopt.
Staff Contact: Aimee Kellerman, City Clerk
8.3 Subject: February 2017, Check Register
Recommendation: Approve.
Staff Contact: Julie Ketter, Acting Finance Director
8.4 Subject: ARCH Business Resolution
Recommendation: Approve.
Result of Recommended Action: This will enable the City Council to approve the 2017
ARCH Administrative Budget and Work Plan, adopt Resolution No. 391, funding the two Imagine Housing projects in the combined amount of $13,465 and authorize the
Administering Agency to execute documents and take all necessary actions on behalf
of the City.
Staff Contact: Michael Sauerwein, City Manager
8.5 Subject: Horticultural Elements Contract Extension
Recommendation: Approve.
Result of Recommended Action: Approval will enable the City Manager to negotiate and enter into a 2 year contract extension with Horticultural Elements for the 84th Ave NE Median Maintenance.
Staff Contact: Ryan Osada, Public Works Director
AGENDA ITEM 8.3
8.6 Subject: Puget Sound Energy Franchise 2017
Recommendation: Approve.
Result of Recommended Action: This will enable the City Council to review ahead of
taking a decision at the next meeting.
Staff Contact: Michael Sauerwein, City Manager
9. PUBLIC HEARING
9.1 Subject: Ordinance No. 945 Noise Code Adoption
Recommendation: Approve.
Result of Recommended Action: Approval of Ordinance 945 will repeal existing and
re-adopt new noise control regulations in Chapter 8.06
Staff Contact: Robert Grumbach, Development Services Director
Grumbach gave a brief presentation on the proposed Noise Code regulations. He highlighted that the proposed new noise code regulations are a separate issue from the
SR 520 expansion joints noise issues and the City will continue to work on the expansion
joint noise issue separately.
Grumbach also requested council consider two amendments to the proposed
ordinance:
• Amend 8.06.140(E) to change the Lmax to Leq; and
• Amend 8.06.150(B) to add language that measurement of noise is at the
property line or 50 feet distance, whichever is greater.
Mayor Morcos opened the public hearing period at 8:30 p.m. The following individuals
addressed the Council:
• Marcus King commented on the proposed noise code on behalf of Overlake Golf and Country Club and requested that the 8:00 a.m. weekday hour for exempting
power equipment be left at 7:00 a.m.
• Steven Goldfarb, president of Overlake Golf and Country Club, commented on
the proposed noise code and expressed concerns about changing the
exemption hours for power equipment.
• Cory Brown, on behalf of Overlake Golf and Country Club, commented on the
proposed noise code and expressed concern about changing the exemption hours for power equipment.
• Mariam Naini commented on the proposed noise code and asked Council to consider exempting the noise for emergency generators.
• Chasma Gerron, neighbor to the golf course, commented on the proposed noise code and expressed concern about changing the exemption hours for power
equipment.
Mayor Morcos closed the public hearing period at 8:45 p.m.
ACTION: Motion Boyd to approve the proposed ordinance with two changes: a) amend 8.06.140(D) for the sentence clause to read: “their operation is between the hours
of 7:00 am and 7:00 pm weekdays;” and b) amend 8.06.140(E) to remove the
AGENDA ITEM 8.3
sentence clause “provided the Lmax does not exceed 62 db(A)”. This was seconded by Maffei.
Mayor Morcos asked for discussion and requested each council member propose their amendments one at a time.
ACTION: Motion Adkins to amend 8.06.140(B) by restricting the exemption for blasting hours to between 8:00 a.m. and 4:30 p.m. weekdays, and 9:00 and 2:00 p.m. on
Saturday, second Boyd and carried by a 6:1 vote (Wen dissented).
ACTION: Motion Wen to remove watercraft exemption [Section 8.06.130(C)] second Lee and
failed by 6:1 vote (Adkins, Boyd, Lee, Maffei, Morcos, and Pryde dissented).
ACTION: Motion Wen to remove vessel docking and undocking exemption [Section
8.06.130(B)] second Lee and failed by 6:1 vote (Adkins, Boyd, Lee, Maffei, Morcos, and Pryde dissented).
ACTION: Motion Wen to add decibel time limits following State law, second Adkins and failed by 6:1 vote (Adkins, Boyd, Lee, Maffei, Morcos, and Pryde dissented).
Grumbach clarified the time limits were for increasing the maximum by 15 decibels for 1.5 minutes, 10 decibels for 5 minutes, and 5 decibels for 15 minutes. City
Noise Consultant Ioana Parks explained the background of this standard.
ACTION: Motion Maffei second Boyd to include Grumbach’s amendment to 8.06.150(B) and
carried by a 7:0 vote.
ACTION: Original motion with approved amendments carried by a 7:0 vote.
10. OTHER BUSINESS
10.1 Subject: City Council Agenda Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings and
make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
ACTION: Council and staff reviewed upcoming meetings and there were no changes to the meeting calendar.
11. PUBLIC COMMENT
Mayor Morcos opened the public comment period at 9:31 p.m. The following individual
addressed the Council:
• Marcus King thanked Council for considering public comments when voting on the new noise code.
Mayor Morcos closed the public comment period at 9:30 p.m.
AGENDA ITEM 8.3
12. ADJOURNMENT
Motion Maffei second Pryde; Council adjourned the Regular Meeting at 9:33 p.m.
_______________________
Alex Morcos, Mayor
Attest:
_____________________________
Aimee Kellerman, City Clerk
AGENDA ITEM 8.3
Check register
March 2017
Page 1 of 6
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Action Target Inc 0337450-IN Targets $349.43 58568 3/10/2017 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
$349.43 58568 Total
Adamson Police Products INV230664 2 New Firearms $1,368.75 58569 3/10/2017 001-000-000-521-20-35-20 Firearms (Purchase & Repair)
$1,368.75 58569 Total
Bellevue Treasurer, City of 05065006 - 12/7/16-2/13/17 CH Utilities $525.38 58570 3/10/2017 001-000-000-518-50-47-00 Public Utilities
Bellevue Treasurer, City of 05172008 - 12/06/16-2/13/17 PW Shop Water $861.75 58570 3/10/2017 001-000-000-576-80-47-00 Utilities
Bellevue Treasurer, City of 07522006 - 12/06/16-2/8/17 Fairweather Park Water $92.68 58570 3/10/2017 001-000-000-576-80-47-00 Utilities
Bellevue Treasurer, City of 05066001 - 12/7/16-2/13/17 Beach Park Water $176.16 58570 3/10/2017 001-000-000-576-80-47-00 Utilities
$1,655.97 58570 Total
Bonner Brothers Construction Inc 20161230 Revised Final for PO Sidewalk & Parking $49,651.00 58571 3/10/2017 307-000-000-595-30-63-10 Sidewalk-82nd Ave/NE 8th ST, PO Improvements
$49,651.00 58571 Total
Cdw Government Inc GWB8840 Adapter Cable $34.85 58572 3/10/2017 001-000-000-521-20-31-00 Office Supplies
$34.85 58572 Total
Centurylink 4256373989759B - 2/17-3/17 PD Phone/Fax $187.43 58573 3/10/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$187.43 58573 Total
CleanPro Services 01-0217 CH Janitorial Services $1,249.00 58574 3/10/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$1,249.00 58574 Total
CNR, Inc 14098 Mitel Phones-FEB17 $198.48 58575 3/10/2017 001-000-000-514-20-48-00 Repairs & Maint-Annual Software Maint
$198.48 58575 Total
Comcast 8498330081741723 - 3/7-4/6 Camera 700 Lk Wa Blvd $231.27 58576 3/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130197935 - 3/7-4/6 Camera 1000 Lk Wa Blvd $231.27 58576 3/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$462.54 58576 Total
Crystal And Sierra Springs-Admin 11037150030417 CH Drinking Water $81.30 58577 3/10/2017 001-000-000-518-10-41-00 Professional Services
$81.30 58577 Total
Crystal And Sierra Springs-Police 5296969030417 PD drinking water $86.59 58578 3/10/2017 001-000-000-521-20-31-00 Office Supplies
$86.59 58578 Total
Datec Incorporated 33034 Mobile Printer $578.82 58579 3/10/2017 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$578.82 58579 Total
Dell Marketing LP 10148650351 2 New PD Computers $2,119.18 58580 3/10/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
$2,119.18 58580 Total
Digital Reprographic Services Inc 429707 2016 Budget Binder $462.75 58581 3/10/2017 001-000-000-514-20-49-10 Miscellaneous
$462.75 58581 Total
ENA Couriers Inc 430882 Courier 2/23/17 $31.16 58582 3/10/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
ENA Couriers Inc 430812 Courier 2/16/17 $31.16 58582 3/10/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$62.32 58582 Total
FBI-Law Enforcement Executive Dev. Assn.42392160-17 2017 Dues-Kane $50.00 58583 3/10/2017 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$50.00 58583 Total
Grainger 9373682187 Officers Masks-Filters $461.22 58584 3/10/2017 001-000-000-521-20-31-40 Police Operating Supplies
$461.22 58584 Total
Group Health Cooperative Attn: Cash Desk 65630888 Background $397.00 58585 3/10/2017 001-000-000-521-20-41-50 Recruitment-Background
$397.00 58585 Total
Hermanson Company, LLP 21899 CH Electrical Panel Repairs $635.79 58586 3/10/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Hermanson Company, LLP 21858 Police HVAX Repair $1,216.58 58586 3/10/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
Hermanson Company, LLP 21831 CH HVAC Qtrly Maint.$1,699.44 58586 3/10/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$3,551.81 58586 Total
Home Depot Credit Services 2025056 Supplies $149.57 58587 3/10/2017 101-000-000-542-30-31-00 Operating Supplies
$149.57 58587 Total
Horizon 3N220192 Irrigation Parts Medina Pk Playground $97.39 58588 3/10/2017 001-000-000-576-80-31-01 Maintenance Supplies
$97.39 58588 Total
Horticultural Elements, Inc.1472 84th Median Maint.$1,890.00 58589 3/10/2017 101-000-000-542-30-41-10 Road & Street Maintenance
$1,890.00 58589 Total
Kirkland, City of KPD2017-005 Inmate Housing, Oct-Dec 16 $880.00 58590 3/10/2017 001-000-000-521-20-51-50 Jail Service-Prisoner Board
$880.00 58590 Total
Konica Minolta Business Solutions 244203392 Copier Lease $187.14 58591 3/10/2017 001-000-000-521-20-45-00 Equipment-Lease & Rentals
$187.14 58591 Total
Konica Minolta Premier Finance 29853239 CH Copier $232.24 58592 3/10/2017 001-000-000-518-10-41-00 Professional Services
$232.24 58592 Total
AGENDA ITEM 8.4
Check register
March 2017
Page 2 of 6
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Kroesen's Uniform Company 42337 Uniform Items $41.61 58593 3/10/2017 001-000-000-521-20-22-00 Uniforms
$41.61 58593 Total
Level 3 Communications, LLC 52329922 CH Phone $465.49 58594 3/10/2017 001-000-000-518-10-42-00 Postage/Telephone
$465.49 58594 Total
Message Watcher, LLC 33978 FEB'17 Email Service $285.60 58595 3/10/2017 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
$285.60 58595 Total
Micro Data Bus. Forms 41965 Infraction & Citation Forms $1,401.56 58596 3/10/2017 001-000-000-521-20-31-40 Police Operating Supplies
$1,401.56 58596 Total
Moberly & Roberts, PLLC 659 Prosecutor FEB'17 $4,000.00 58597 3/10/2017 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00 58597 Total
Navia Benefit Solutions 10076204 Feb'17 Flex Fee $50.00 58598 3/10/2017 001-000-000-514-20-49-10 Miscellaneous
$50.00 58598 Total
Northwest Assessment Services, PLLC 1811 Psych Exam $400.00 58599 3/10/2017 001-000-000-521-20-41-50 Recruitment-Background
$400.00 58599 Total
Otak, Inc.000021700170 Prof. Services-Forms Update $2,007.00 58600 3/10/2017 001-000-000-558-60-41-00 Prof Services
Otak, Inc.000021700238 TIB CH Sidewalk-PE $747.75 58600 3/10/2017 307-000-000-595-30-63-11 City Hall
$2,754.75 58600 Total
Pitney Bowes Purchase Power 2/21/17 STMT Postage Meter Refill $1,005.00 58601 3/10/2017 001-000-000-518-10-42-00 Postage/Telephone
$1,005.00 58601 Total
Pro-shred 17403 CH Scanning Services $53.00 58602 3/10/2017 001-000-000-518-10-41-00 Professional Services
Pro-shred 17244 CH Shredding Service $53.00 58602 3/10/2017 001-000-000-518-10-41-00 Professional Services
$106.00 58602 Total
Puget Sound Energy 200018418620 - 1/20-2/17 CH Utilities $1,401.76 58603 3/10/2017 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy 200024956076 - 1/20-2/17 Camera 82nd Ave.$43.48 58603 3/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844904 - 1/21-2/21 Camera 740 Overlake DR E $35.26 58603 3/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 - 1/21-2/21 NE 10th Camera $39.68 58603 3/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844466 - 1/21-2/21 View Pt Pk Power $37.11 58603 3/10/2017 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 200012316424 - 1/20-2/17 PW Shop Power $908.21 58603 3/10/2017 001-000-000-576-80-47-00 Utilities
$2,465.50 58603 Total
Ricoh USA, Inc.1068517064 Ink Cartridges $707.16 58604 3/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
$707.16 58604 Total
SoftwareONE, Inc.US-PSI-565117 Prop. Room Computer- New OS $221.52 58605 3/10/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
SoftwareONE, Inc.US-PSI-563322 Server License-Camera 12 &24 $1,253.56 58605 3/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$1,475.08 58605 Total
Sound Law Center 1936 Hearing Examiner Service $2,490.00 58606 3/10/2017 001-000-000-558-60-41-02 Hearing Examiner
$2,490.00 58606 Total
Spot-On Print & Design 45075 Business Cards-Kelly $34.25 58607 3/10/2017 001-000-000-521-20-41-00 Professional Services
$34.25 58607 Total
Stantec Consulting Services Inc.1162177-1162197 Engineering Review Service $10,429.72 58608 3/10/2017 001-000-000-558-60-41-07 Engineering Consultant
$10,429.72 58608 Total
Staples Business Advantage 3330499511 Office Supplies $91.48 58609 3/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3329286968 Office Supplies $310.49 58609 3/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3329286966 1099 Forms $5.68 58609 3/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3329286962 Membership Fee $299.00 58609 3/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3330499512 Ink Cartridges $611.33 58609 3/10/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3330499509 Ink $82.11 58609 3/10/2017 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3330499502 Chairs $140.15 58609 3/10/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Staples Business Advantage 3330499506 Round Table $218.99 58609 3/10/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Staples Business Advantage 3330499508 Storage Cabinet $251.84 58609 3/10/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Staples Business Advantage 3330499507 2 Storage Cabinets $503.68 58609 3/10/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
$2,514.75 58609 Total
Statewide Security 17703 Camera Software Updates $1,703.82 58610 3/10/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$1,703.82 58610 Total
T-Mobile 934170684 - 1/21-2/20 Mobile Phone Service $389.04 58611 3/10/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
T-Mobile 934170684 - 1/21-2/20 Mobile Phone Service $101.28 58611 3/10/2017 001-000-000-576-80-42-00 Telephone/postage
$490.32 58611 Total
AGENDA ITEM 8.4
Check register
March 2017
Page 3 of 6
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
WA ST Patrol I17006024 Backgrounds $100.00 58612 3/10/2017 001-000-000-521-20-41-50 Recruitment-Background
WA ST Patrol I17006024 Backgrounds $24.00 58612 3/10/2017 631-000-000-589-40-52-89 WA ST Patrol-Gun-Fbi ($14.75)
$124.00 58612 Total
Zumar Industries, Inc.0187175 Street Sign Post Hardware $3,760.61 58613 3/10/2017 101-000-000-542-64-41-00 Traffic Control Devices
$3,760.61 58613 Total
Accurate Electric 1703101K Electronic Repairs $1,038.06 58614 3/24/2017 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$1,038.06 58614 Total
AT&T Mobility 287258626545X03122017 Connection to Norcom $252.00 58615 3/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$252.00 58615 Total
Bank of America-Business Card GRUMBACH 2/16-3/15/17 Office Supplies $76.64 58616 3/24/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Bank of America-Business Card SAUERWEIN 2/16-3/15/17 Breakfast w/City Council Member $32.38 58616 3/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card SAUERWEIN 2/16-3/15/17 Employee Awards $126.75 58616 3/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card HALL 2/16-3/15/17 Training PD 111 $775.00 58616 3/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card SAUERWEIN 2/16-3/15/17 Collective Bargaining Training $350.00 58616 3/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card SAUERWEIN 2/16-3/15/17 Points Mayor Manager Meeting $27.46 58616 3/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card HALL 2/16-3/15/17 Records Training $175.00 58616 3/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card HALL 2/16-3/15/17 Training PD 111 $775.00 58616 3/24/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card HALL 2/16-3/15/17 Storage Facility $251.00 58616 3/24/2017 001-000-000-518-30-45-00 Facility Rental
Bank of America-Business Card HALL 2/16-3/15/17 Storage Facility $524.00 58616 3/24/2017 001-000-000-518-30-45-00 Facility Rental
Bank of America-Business Card SCHERF 2/16-3/15/17 Amazon Refund ($16.41)58616 3/24/2017 001-000-000-521-20-31-00 Office Supplies
Bank of America-Business Card SCHERF 2/16-3/15/17 Protection Plan $32.82 58616 3/24/2017 001-000-000-521-20-31-00 Office Supplies
Bank of America-Business Card SCHERF 2/16-3/15/17 Paint for PD $111.50 58616 3/24/2017 001-000-000-521-20-31-00 Office Supplies
Bank of America-Business Card BURNS 2/16-3/15/17 Trophies $29.59 58616 3/24/2017 001-000-000-521-20-31-00 Office Supplies
Bank of America-Business Card SCHERF 2/16-3/15/17 Good2Go Replenishment $100.00 58616 3/24/2017 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
Bank of America-Business Card BURNS 2/16-3/15/17 Accreditation Breakfast $54.74 58616 3/24/2017 001-000-000-521-20-43-00 Travel & Training
Bank of America-Business Card BURNS 2/16-3/15/17 Conference Meal-Chief $38.00 58616 3/24/2017 001-000-000-521-20-43-00 Travel & Training
Bank of America-Business Card BURNS 2/16-3/15/17 Conference Meal-Chief $29.03 58616 3/24/2017 001-000-000-521-20-43-00 Travel & Training
Bank of America-Business Card BURNS 2/16-3/15/17 Eastside Chief's Meeting $18.29 58616 3/24/2017 001-000-000-521-20-43-00 Travel & Training
Bank of America-Business Card BURNS 2/16-3/15/17 Eastside Chief's Meeting $5.99 58616 3/24/2017 001-000-000-521-20-43-00 Travel & Training
Bank of America-Business Card BURNS 2/16-3/15/17 Accreditation Lunch $177.26 58616 3/24/2017 001-000-000-521-20-43-00 Travel & Training
Bank of America-Business Card BURNS 2/16-3/15/17 Eastside Chief's Meeting $254.25 58616 3/24/2017 001-000-000-521-20-43-00 Travel & Training
Bank of America-Business Card SCHERF 2/16-3/15/17 WSLEFIA Conf-Knott $130.00 58616 3/24/2017 001-000-000-521-20-43-00 Travel & Training
Bank of America-Business Card BURNS 2/16-3/15/17 Stickers & Coloring Books $242.45 58616 3/24/2017 001-000-000-521-20-49-60 Crime Prevention/Public Educ
Bank of America-Business Card BURNS 2/16-3/15/17 Live Scan Printer $379.00 58616 3/24/2017 001-000-000-525-60-31-00 Supplies
Bank of America-Business Card BURNS 2/16-3/15/17 Protection Plan for Live Scan Printer $36.63 58616 3/24/2017 001-000-000-525-60-31-00 Supplies
Bank of America-Business Card GRUMBACH 2/16-3/15/17 Professional Membership $35.00 58616 3/24/2017 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
Bank of America-Business Card CRICKMORE 2/16-3/15/17 Uniforms $178.00 58616 3/24/2017 001-000-000-576-80-22-00 Uniforms
Bank of America-Business Card CRICKMORE 2/16-3/15/17 Pesticide Training $45.00 58616 3/24/2017 001-000-000-576-80-43-00 Travel & Training
Bank of America-Business Card BURNS 2/16-3/15/17 Desk Chairs $199.38 58616 3/24/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Bank of America-Business Card SCHERF 2/16-3/15/17 T.V. Exchange $32.85 58616 3/24/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Bank of America-Business Card BURNS 2/16-3/15/17 Chairs $310.90 58616 3/24/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Bank of America-Business Card SCHERF 2/16-3/15/17 Storage Cabinets $1,982.98 58616 3/24/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Bank of America-Business Card BURNS 2/16-3/15/17 Credit for Returned Chairs ($99.69)58616 3/24/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Bank of America-Business Card CRICKMORE 2/16-3/15/17 Lumber for Notice Boards $97.58 58616 3/24/2017 101-000-000-542-30-31-00 Operating Supplies
$7,518.37 58616 Total
Bellevue City Treasurer 90107027 - 12/22/16-3/1/17 View Pt Beach Irrigation $56.06 58617 3/24/2017 001-000-000-576-80-47-00 Utilities
Bellevue City Treasurer 02623004 - 12/22/16-3/1/17 View Pt Pk Irrigation $52.84 58617 3/24/2017 001-000-000-576-80-47-00 Utilities
$108.90 58617 Total
BHC Consultants, LLC 0008603 Building Inspections $1,971.27 58618 3/24/2017 001-000-000-558-60-41-06 Building Inspector Contract
$1,971.27 58618 Total
Blaberg,Susanne/Rublowsky,Alex CMP-15-005 BLABERG/RUBLOWSKY Advanced Deposit Refund $1,360.00 58619 3/24/2017 631-000-000-589-90-12-41 CMP Bond Release /Blaberg & Rublowsky CMP-15-005
$1,360.00 58619 Total
Brat Wear 21228 Uniform $288.53 58620 3/24/2017 001-000-000-521-20-22-00 Uniforms
$288.53 58620 Total
Carquest Auto Parts Stores 2417-384358 Windshield Wipers for Trucks $261.56 58621 3/24/2017 101-000-000-542-30-48-00 Equipment Maintenance
$261.56 58621 Total
AGENDA ITEM 8.4
Check register
March 2017
Page 4 of 6
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Centurylink 4254542095384B - 3/8-4/8/17 EMP $108.86 58622 3/24/2017 001-000-000-525-60-42-00 Communications/Data
Centurylink 4254548183070B - 3/8-4/8/17 Shop & Fire Alarm Phone Lines $106.87 58622 3/24/2017 001-000-000-576-80-42-00 Telephone/postage
$215.73 58622 Total
City of Seattle p1107952 Crime Stoppers Dues $495.61 58623 3/24/2017 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$495.61 58623 Total
Comcast 8498330130193223 - 3/16-4/15/17 Camera NE 24th $231.27 58624 3/24/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193264 - 3/16-4/15/17 Camera NE 12th $231.27 58624 3/24/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193587 - 3/25-4/24/17 Shop Internet Service $86.27 58624 3/24/2017 001-000-000-576-80-42-00 Telephone/postage
$548.81 58624 Total
Crystal And Sierra Springs-PW 5291929030417 Shop Drinking Water $33.58 58625 3/24/2017 001-000-000-576-80-31-00 Operating Supplies
$33.58 58625 Total
Datec Incorporated 33039 3 Mobile Printers $804.17 58626 3/24/2017 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$804.17 58626 Total
Dell Marketing LP 10154284924 Ethernet Cable-PD $165.52 58627 3/24/2017 001-000-000-514-20-31-00 IT HW SW Oper Supplies-City Hall
$165.52 58627 Total
ENA Couriers Inc 431062 Courier to Kirkland $31.16 58628 3/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
ENA Couriers Inc 430966 Courier to Kirkland $31.16 58628 3/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$62.32 58628 Total
Galls Incorporated 007118994 $152.76 58629 3/24/2017 001-000-000-521-20-22-00 Uniforms
$152.76 58629 Total
Home Depot Credit Services 7025792 Roadside No Parking Red Paint $55.10 58630 3/24/2017 101-000-000-542-30-41-10 Road & Street Maintenance
$55.10 58630 Total
Kaiser Permanente 65649673 Medical-Kelly $161.00 58631 3/24/2017 001-000-000-521-20-41-50 Recruitment-Background
$161.00 58631 Total
KC Office of Finance 11005629 INet-FEB'17 $241.00 58632 3/24/2017 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
KC Office of Finance 11005629 INet-FEB'17 $241.00 58632 3/24/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$482.00 58632 Total
Keating, Bucklin & McCormack, Inc. PS 8767 Special Counsel/CF $6,306.40 58633 3/24/2017 001-000-000-515-30-41-60 Special Counsel
$6,306.40 58633 Total
Kirkland Municipal Court FEB17MED Filing Fees $464.10 58634 3/24/2017 001-000-000-512-50-51-10 Municipal Court-Traffic/NonTrf
$464.10 58634 Total
Kroesen's Uniform Company 42976 Belts $90.79 58635 3/24/2017 001-000-000-521-20-22-00 Uniforms
Kroesen's Uniform Company 43109 Uniform $551.12 58635 3/24/2017 001-000-000-521-20-22-00 Uniforms
$641.91 58635 Total
L.N. Curtis & Sons INV86169 Gun Scubber $179.96 58636 3/24/2017 001-000-000-521-20-31-40 Police Operating Supplies
$179.96 58636 Total
LexisNexis Risk Management - Account 1011660 1011660-20170228 Investigative Tool $54.75 58637 3/24/2017 001-000-000-521-20-41-00 Professional Services
LexisNexis Risk Management - Account 1011660 1011660-20161231 Investigative Tool $54.75 58637 3/24/2017 001-000-000-521-20-41-00 Professional Services
$109.50 58637 Total
Nando P Merlino, DBA NPM Construction Co.1720201 TI-CH Sidewalk $18,946.63 58638 3/24/2017 307-000-000-595-30-63-11 City Hall
Nando P Merlino, DBA NPM Construction Co.1720201 TI-CH Sidewalk ($947.33)58638 3/24/2017 631-000-000-389-20-00-00 Retainage - CPI/PW
$17,999.30 58638 Total
Nickerson & Associates LLC 5365 Case Management-Finnigan $424.50 58639 3/24/2017 001-000-000-515-30-41-60 Special Counsel
$424.50 58639 Total
Otak, Inc.000031700054 Forms Update Project $2,338.00 58640 3/24/2017 001-000-000-558-60-41-00 Prof Services
Otak, Inc.00031700057A-Z Planning Review Services $7,172.30 58640 3/24/2017 001-000-000-558-60-41-01 Planning Consultant
Otak, Inc.00003170050 Planning Review Services $49.00 58640 3/24/2017 001-000-000-558-60-41-01 Planning Consultant
Otak, Inc.00031700051A-F CMP Review Services $2,454.50 58640 3/24/2017 001-000-000-558-60-41-07 Engineering Consultant
Otak, Inc.00031700055A-H CMP Review Services $1,980.00 58640 3/24/2017 001-000-000-558-60-41-07 Engineering Consultant
$13,993.80 58640 Total
Porter Foster Rorick, LLP 105978 City Attorney--Finnigan $1,812.50 58641 3/24/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105978 City Attorney-General $17,347.50 58641 3/24/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105978 City Attorney-HR $3,450.00 58641 3/24/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 105978 City Attorney-T-mobile $275.00 58641 3/24/2017 001-000-000-515-30-41-10 City Attorney
$22,885.00 58641 Total
Positive ID Inc 14188 ID Cards $33.85 58642 3/24/2017 001-000-000-521-20-41-00 Professional Services
$33.85 58642 Total
AGENDA ITEM 8.4
Check register
March 2017
Page 5 of 6
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Pro-shred 17584 CH Shredding Service $53.00 58643 3/24/2017 001-000-000-518-10-41-00 Professional Services
$53.00 58643 Total
PSFOA 2017-KETTER 2017 PSFOA Dues, Ketter $25.00 58644 3/24/2017 001-000-000-514-20-49-00 Misc-Dues,Subscriptions
$25.00 58644 Total
San Diego Police Equipment CO 626726 Ammunition $1,147.12 58645 3/24/2017 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
$1,147.12 58645 Total
Seattle Times, The 718002 Legal Notice-DS $105.57 58646 3/24/2017 001-000-000-518-10-44-00 Advertising
$105.57 58646 Total
Stantec Consulting Services Inc.1169613-1169630 Engineering Review Services $8,874.43 58647 3/24/2017 001-000-000-558-60-41-07 Engineering Consultant
$8,874.43 58647 Total
Staples Business Advantage 3332367193 Office Supplies $30.10 58648 3/24/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3329286964 2016 Tax Forms $5.68 58648 3/24/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3332367192 Office Supplies $87.88 58648 3/24/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Staples Business Advantage 3332367187 Vacumn $226.65 58648 3/24/2017 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3332367181 Credit-Chairs ($140.15)58648 3/24/2017 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3332367190 Supplies $45.88 58648 3/24/2017 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3332367196 PD Supplies $113.49 58648 3/24/2017 001-000-000-521-20-31-00 Office Supplies
Staples Business Advantage 3332367185 Chairs $307.02 58648 3/24/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
Staples Business Advantage 3332367194 Live Scan Desk-EMP $547.49 58648 3/24/2017 001-000-000-525-60-31-00 Supplies
$1,224.04 58648 Total
Summit Law Group 83232 Labor Contracts $1,042.67 58649 3/24/2017 001-000-000-515-30-41-60 Special Counsel
$1,042.67 58649 Total
Uline 85139517 Evidence Supplies $67.97 58650 3/24/2017 001-000-000-521-20-31-00 Office Supplies
$67.97 58650 Total
US Bank FEB STMT Semi-Annual Acct Analysis Fees $1,361.18 58651 3/24/2017 001-000-000-514-20-49-10 Miscellaneous
$1,361.18 58651 Total
US Bank Voyager Fleet Sys.869362426710 Fleet Gas $1,209.61 58652 3/24/2017 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
$1,209.61 58652 Total
Utilities Underground Location Ctr 7020164 Utility Locate Services $25.80 58653 3/24/2017 101-000-000-542-30-47-00 Utility Services
$25.80 58653 Total
WA Assoc of Sheriffs & Police Chief DUES 2017-00383 Dues-Kane $75.00 58654 3/24/2017 001-000-000-521-20-49-40 Dues,Subcriptions,Memberships
$75.00 58654 Total
WA ST Dept of Transportation FB91017008171 PW Vehicle Fuel $260.76 58655 3/24/2017 001-000-000-576-80-32-00 Vehicle Fuel & Lube
$260.76 58655 Total
WAPRO 2425 Training-Newton $175.00 58656 3/24/2017 001-000-000-521-20-43-00 Travel & Training
$175.00 58656 Total
Washington State Patrol l17005418 H.P. Solicitor Permit $12.00 58657 3/24/2017 001-000-000-521-20-41-00 Professional Services
$12.00 58657 Total
Watershed Company, The 2017-0252 Tree Code Study $3,070.00 58658 3/24/2017 103-000-000-589-90-49-10 Miscellaneous-Tree Replacement
$3,070.00 58658 Total
Bank of America-Business Card KELLERMAN 2/16/2017-3/15/2017 CM/Mayor lunch, CC mtg refreshments $182.68 58659 3/28/2017 001-000-000-511-60-49-00 Miscellaneous
Bank of America-Business Card KELLERMAN 2/16/2017-3/15/2017 Chair cushion $141.26 58659 3/28/2017 001-000-000-518-10-31-00 Office And Operating Supplies
Bank of America-Business Card KELLERMAN 2/16/2017-3/15/2017 WAPRO spring conference $175.00 58659 3/28/2017 001-000-000-518-10-43-00 Travel & Training
Bank of America-Business Card KELLERMAN 2/16/2017-3/15/2017 IIMC conference airfare $595.39 58659 3/28/2017 001-000-000-518-10-43-00 Travel & Training
$1,094.33 58659 Total
Puget Sound Energy 300000000087 - 2/1-3/2/17 Street light power $2,085.49 58660 3/28/2017 101-000-000-542-63-41-00 Street Light Utilities
$2,085.49 58660 Total
Grumbach, Robert 03/23/17 REIMB Winter 2017 Reimb.$946.50 EFT Payment 3/24/2017 001-000-000-558-60-23-00 Tuition Reimbursement
$946.50 EFT Payment Total
US Bank EFT, bank fees $469.06 EFT, bank fees 3/31/2017 001-000-000-514-20-49-10 Miscellaneous
$469.06 EFT, bank fees Total
WA ST Dept of Licensing EFT, CPL fees $18.00 EFT, CPL fees 3/31/2017 631-000-000-589-40-52-88 Dept Of Lic-Gun Permit-$18/21
$18.00 EFT, CPL fees Total
$205,506.14 Grand Total
AGENDA ITEM 8.4
Check register
March 2017
Page 6 of 6
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Payroll March 2017 Payroll Payroll 17,238.68$ Total 3/31/2017 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll March 2017 Payroll Payroll 26,944.52$ Total 3/31/2017 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll March 2017 Payroll Payroll 28,614.87$ Total 3/31/2017 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll March 2017 Payroll Payroll 178,651.74$ Total 3/31/2017 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll March 2017 Payroll Payroll 34,495.14$ Total 3/31/2017 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll March 2017 Payroll Payroll 29,836.69$ Total 3/31/2017 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Payroll March 2017 Payroll Payroll 19,891.41$ Total 3/31/2017 101-000-000-542-30-11-00 Salaries, Wages & Benefits
335,673.05$ Payroll Grand Total
AGENDA ITEM 8.4
Medina City Council Regular Meeting Monday, April 10, 2017
AGENDA BILL
Subject: Ordinance PSE Franchise
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Michael Sauerwein, City Manager
Summary:
Puget Sound Energy (PSE) currently has facilities for natural gas and electrical power over and under City of Medina streets and public properties. PSE facilities have occupied the right of way practically since the City was incorporated (1955). PSE has been operating under an
old franchise agreement which expired in 2010.
In order to accomplish future undergrounding of utilities, an update to the franchise agreement is required. PSE proposed a draft agreement and the City responded with several additional terms designed to protect the City’s rights and property. Through negotiation, the parties
agreed upon mutually-acceptable terms. The franchise requires PSE to confine its facilities to
the franchise area, obtain all required permits and furnish a bond for construction, fully restore
the franchise area after construction, accept liability for claims arising out of PSE’s facilities, relocate its facilities as necessary to accommodate public works projects, and maintain insurance of the types and amounts acceptable to WCIA.
Franchise Fee and Utility Tax:
State law prohibits the City from imposing a franchise fee on electrical power or gas companies; however, the City does collect a utility tax.
Adoption of the Franchise Ordinance
RCW 35A.47.040 states, “No ordinance or resolution granting any franchise in a code city for any purpose shall be adopted or passed by the city's legislative body on the day of its
introduction nor for five days thereafter, nor at any other than a regular meeting nor without
first being submitted to the city attorney, nor without having been granted by the approving
vote of at least a majority of the entire legislative body, nor without being published at least once in a newspaper of general circulation in the city before becoming effective.”
In compliance with this statute, the Franchise Ordinance was “introduced” at the March 13,
2017 City Council Meeting and will be “adopted” at the April 10, 2017 City Council Meeting.
Budget/Fiscal Impact: NA
Staff Recommendation: Adopt the Franchise Ordinance.
City Manager Approval:
Proposed Council Motion: “I move to adopt the Franchise Ordinance.”
AGENDA ITEM 8.5
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
ATTACHMENT
City of Medina, Washington
PROCLAMATION
2017 Sexual Assault Awareness Month
“Prevention Is Possible”
WHEREAS, Sexual Assault Awareness Month calls for attention to the fact that sexual violence
is widespread and impacts every person in this community; and
WHEREAS, Rape, sexual assault, and sexual harassment harm our community, and statistics
show one in five women and one in 7 men will be raped at some point in their lives; and
WHEREAS, Child sexual abuse prevention must be a priority to confront the reality that one in
six boys and one in four girls will experience a sexual assault before age 18; and
WHEREAS, Young people experience heightened rates of sexual violence, and youth ages 12-17 were 2.5 times as likely to be victims of rape or sexual assault; and
WHEREAS, On campus, one in five women and one in 16 men are sexually assaulted during their
time in college; and
WHEREAS, We must work together to educate our community about sexual violence prevention,
supporting survivors, and speaking out against harmful attitudes and actions; and
WHEREAS, Prevention is possible when everyone gets involved. The first step is increasing
education, awareness, and community involvement. It’s time for all of us to take action to create a
safer environment for all.
NOW, THEREFORE, I, Alex Morcos, Mayor, by virtue of the authority vested in me by the laws of the City of Medina, do hereby proclaim the month of April 2017, as Sexual Assault Awareness
Month in Medina, WA and call upon the people of this state to join advocates and communities
across the country in taking action to prevent sexual violence.
SIGNED this 10th day of April, 2017.
_________________________________________________ Alex Morcos, Mayor, Medina
AGENDA ITEM 8.6
Medina City Council Regular Meeting Monday, April 10, 2017
AGENDA BILL
Subject: Short Term Rentals
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Kathleen Haggard, City Attorney
Summary:
City staff received a request for a Council meeting discussion item relating to regulation of
short-term rentals (STRs). STRs are typically defined as residential rentals less than 30 days
in duration. STRs are often utilized through websites like AirBNB and Homeaway, on which home-owners post houses, or rooms in houses, for hotel-style nightly rentals. Medina currently has a small number of STRs (about4) listed on AirBNB.
Many cities throughout the country have chosen to regulate STRs, for reasons including the
following:
•To collect payment of lodging, B&O, sales tax, and/or business license fees.
•For large cities, including New York and Seattle, to slow down the depletion of long-
term rental housing, as landlords recognize they can make more money off STRs.
•To ensure STRs comply with the same life safety requirements required of traditionalhotels and B&Bs, including building codes and fire safety; and
•To regulate nuisances like traffic, parking, and noise.
Currently, hotels, boarding houses, and bed and breakfast establishments are not allowed
under Medina’s code. However, the code does not preclude homeowners from renting their homes for short or long durations. The code defines “single-family dwelling” to allow an owner to provide lodging, in return for money, to up to three individuals living in the home
simultaneously, excluding children, and is silent on the duration of the rental. See MMC
20.12.200. Medina does not license any businesses, nor does it collect a B&O or lodging
tax. (STRs are required by state law to remit sales tax to the State Department of Revenue.) Medina does not have a concern with conversion of long-term rental housing.
Cities around the country have adopted a variety of approaches to regulating STRs, including
the following:
•Require STRs to be owner occupied (which would preclude the short-term rental ofentire homes).
•Limit the number of renters or rooms that may be rented.
•Limit the number of days per year homes may be rented.
•Require owners to sign a declaration that the parts of the home to be rented complywith building and fire codes.
•Require owners to provide renters with information on life safety and nuisance
regulations like the noise code.
•Require liability insurance.
•Require adequate parking.
AGENDA ITEM 10.1
Medina City Council Regular Meeting Monday, April 10, 2017
•Provide for inspections.
•Ban STRs completely.
The regulatory approach varies in accordance with the particular problem the city is trying to
solve. A city that is primarily concerned about nuisances may take measures to ensure owners
and renters are aware of nuisance codes, and are accountable for violations of those codes. A
city that is primarily concerned about revenue may adopt a licensing or registration system to keep track of STRs and ensure they are paying applicable taxes and fees. A city that is
primarily concerned about conversion of long-term rental housing may choose to ban STRs,
limit the zones in which they can locate, or limit the number of available STRs.
Enforcement of STR regulations can be difficult. AirBNB resists most attempts at direct regulation, and has sued multiple cities alleging violation of its constitutional
rights. Regulating the homeowners themselves has its own challenges. A STR ban is
vulnerable to challenge on constitutional grounds, with homeowners arguing they have a
constitutional right to make economically beneficial use of their property (Fifth Amendment),
to peaceably assemble (First), and to be free from unlawful search and seizure (Fourth). If a court is persuaded a constitutional right has been infringed, the City will have to demonstrate it
has a compelling governmental interest, and the regulation is no broader than necessary to
protect that interest. It is possible a court would be more sympathetic to a “big city” rationale
for a ban—to preserve the supply of long-term rentals—than if a city were to ban STRs to
prevent nuisances that can be regulated by narrower means, such as enforcement of nuisance and noise codes. Currently, the City relies on its nuisance and noise regulations to address any
propblems that arise invoving STRs.
Requestd by Council Member Cynthia Adkins and Mayor Alex Morcos
Budget/Fiscal Impact: NA
Staff Recommendation: For Discussion Only
City Manager Approval:
Proposed Council Motion: NA
AGENDA ITEM 10.1
Medina City Council Regular Meeting Monday, April 10, 2017
AGENDA BILL
Subject: Medina Park 12th Street Tree Planting
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Ryan Osada, Public Works Director
Summary:
At the most recent Park Board meetings, there has been discussion about the Medina Park 12th
Street Tree Planting Project. This is a resurrection of the tree planting idea which dates back a
couple years. Originally the concept was to plant a “row” of trees along 12th Street just
outside the overhead power lines. The most recent concept is to plant Hop Hornbeam, Shore Pine and Sweet Magnolia trees in an informal pattern along the edge of the park adjacent to 12th Street. The planting area will stretch from the north foot bridge to the five corners
intersection which is approximately 500 lineal feet. Receiving council approval along with
community feedback will be essential in making this a successful project.
Attachments:
1.Conceptual Drawings2.Cost Estimate
Budget/Fiscal Impact: $33,200
Staff Recommendation:
Discussion item; outcome depends upon the conclusion of council discussion
City Manager Approval:
Proposed Council Motion: As above
AGENDA ITEM 10.2
Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community
Street Tree Planting Area
1000 200
SCALE IN FEET
Medina Park 12th Street Tree Planting
City of Medina
ATTACHMENT 1
Medina Park Improvements
City of Medina
12th Street Tree Planting Site Constraints
Overhead Power Lines
with sag as close as 35
feet (approximate) to
ground surface (with
the western sag shown
closest in this image)
Poorly draining
soil
Field use by St.
Thomas School
Temporary car
parking on grass
edge for Medina
Days celebration
ATTACHMENT 1
Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community
20 40 60 80 1000 150 200
SCALE IN FEET
Medina Park 12th Street Tree Planting
City of Medina
12th Street Tree Planting City Guidance Consideration
The comprehensive plan and tree code provide the
following guidance for street tree plantings, “ Trees
shall be planted in an informal pattern to create a
natural appearance.” MMC 20.52.410 (B)(5)
The conceptual planting layout above would meet
this requirement by establishing a meter with the
Hop Hornbeam trees and informal riffs with the
Shore Pine and Sweetbay Magnolia trees.
Note: the tree species are conceptual selections and
have not been scrutinized by Pat or Catey, who know
more about the soils and successful tree plantings in
Medina Park than almost anyone.
Hop Hornbeam tree,
typical symbol
Sweetbay Magnolia
tree, typical symbol
Shore Pine tree,
typical symbol
ATTACHMENT 1
Proposed Conceptual Tree Planting
Possibly
Reinforce Grass
Under Power
Lines for Event
Parking
Add Street Trees
South of Power
Lines
Medina Park Improvements
City of Medina
ATTACHMENT 1
Medina Park Improvements
City of Medina
H:\City Council\2017 City Council Agenda Packets\04102017\12th Street Trees Cost Estimate.xlsx 1
ITEM
NO.ITEM DESCRIPTION QUANTITY UNIT UNIT COST AMOUNT
1 Mobilization 1 LS 1,000$ 1,000$
2 Grubbing (sod removal)1 LS 4,000$ 4,000$
3 PSIPE Hop Hornbeam, Ostrya virginiana , 2" Caliper 5 EA 200$ 1,000$
4 PSIPE Shore Pine, Pinus contorta var contorta, 6-8' Tall 7 EA 200$ 1,400$
5 PSIPE Sweetbay Magnolia, Magnolia virginiana , 2" Caliper 10 EA 200$ 2,000$
6 Topsoil type A 190 CY 45$ 8,550$
7 Bark Mulch (Arborist Mulch preferred)95 CY 45$ 4,275$
8 Turf restoration (Sod)20 SY 15$ 300$
9 Silt fence 450 LF 3$ 1,350$
10 Irrigation (provide 2 new zones of irrigation)1 LS 5,000$ 5,000$
SUBTOTAL 28,875$
CONTINGENCY (5%)1,500$
SALES TAX (9.5%)2,800$
TOTAL 33,200$
Medina 12th Street Tree Planting
Cost Estimate - April 5, 2017
ATTACHMENT 2
JANUARY 10, (Tuesday) City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation Bellevue Fire Chief Mark Risen
Consent Agenda 12/12/2016 CC Minutes
Consent Agenda December 2016, Check Register
Consent Agenda City Manager Contract Amendment
Public Hearing None
Other Business City Council Calendar Sauerwein
FEBRUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140 (4) Labor Relations
Presentations
20 Year Employee Service Award
Police Officer of Year Award
Consent Agenda 11/7/2016 Approved PB Minutes
Consent Agenda 11/22 and 12/6 Approved PC Minutes
Consent Agenda 01/09/2016 CC Minutes
Consent Agenda Year-End and January 2017, Check Register
Consent Agenda ETP Legislative Priorities
Consent Agenda
Receive PC Recommended Changes to the
Noise Code Grumbach
Consent Agenda Development Noise Consultant Contract Grumbach
Consent Agenda Fee Schedule Amendment Grumbach
Other Business Solid Waste/Recycling Franchise Discussion Sauerwein
Other Business 2017 Planning Commission Work Program Grumbach
Other Business Tree Code Follow-up Study Grumbach
Other Business City Council Calendar Sauerwein
FEBRUARY 27, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Topic
MARCH 13, City Council Special & Regular Meeting, 7:00 pm
Item Type Topic Presenter Council Action
Study Session City Council Guidelines 5:00 - 7:00 PM Karen Reed
Study Session Airport Issues 7:00 - 7:30 Allyson Jackson
Presentation None
Consent Agenda Approved PC Minutes 01/24/2017
Consent Agenda 02/13/2017 CC Minutes
Consent Agenda February 2017, Check Register
Consent Agenda ARCH Business Resolution Sauerwein
MEDINA CITY COUNCIL
2017 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
AGENDA ITEM 10.3
Consent Agenda Horticultural Elements Contract Osada
Consent Agenda Puget Sound Energy Franchise Sauerwein
Public Hearing Noise Code and Adopt Ordinance Grumbach
Other Business City Council Calendar Sauerwein
MARCH 27, City Council Study Session, Tentative
Item Type Topic Presenter Council Action
Topic
APRIL 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation None
Consent Agenda Approved PB Minutes 1/17/2017
Consent Agenda Approved PC Minutes 2/15/2017
Consent Agenda 03/13/2017 CC Minutes
Consent Agenda March 2017, Check Register
Consent Agenda Puget Sound Energy Franchise
Consent Agenda Sexual Assault Awareness Proclamation
Public Hearing
Other Business AirBnB Discussion Haggard/Grumbach
Other Business Medina Park 12th Street Tree Planting Osada
Other Business
Other Business City Council Calendar Sauerwein
APRIL 24, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Topic
MAY 8, City Council Regular Meeting, 7:00 pm
Item Type Topic Presenter Council Action
Study Session City Council Guidelines - 5:00 - 7:00 Karen Reed
Presentation 25 Year Service Award - Crickmore
Consent Agenda
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 04/10/2017 CC Minutes
Consent Agenda April 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
Consent Agenda
AGENDA ITEM 10.3
Consent Agenda
Other Business
Other Business
Other Business
Other Business City Council Calendar
MAY 22, City Council Study Session, Tentative
Item Type Topic Presenter Council Action
Topic
JUNE 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation
Presentation 20 Year Service Award - Stifler
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 05/08/2017 CC Minutes
Consent Agenda May 2017, Check Register
Consent Agenda
Receive PC Recommendation and Schedule
PH on Sign Code
Consent Agenda
Consent Agenda
Public Hearing Sign Code Ordinance Grumbach
Public Hearing Draft CIP Osada
Other Business
Other Business City Council Calendar Sauerwein
JUNE 26, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
JULY 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 06/12/2017 CC Minutes
Consent Agenda June 2017, Check Register
Consent Agenda Adoption of 2018-2023 CIP, TIP Osada
Consent Agenda
Public Hearing
Other Business
Other Business
Other Business City Council Calendar Sauerwein
JULY 24, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
AGENDA ITEM 10.3
Topic
AUGUST 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
Consent Agenda PC Minutes 6/14 andn 6/28
Consent Agenda
Consent Agenda July 2017, Check Register
Consent Agenda
Other Business
Other Business
Other Business
AGENDA ITEM 10.3