HomeMy WebLinkAbout05-08-2017 - Agenda Packet MEDINA CITY COUNCIL MEETING
Monday, May 8, 2017
5:00 PM – STUDY SESSION
7:00 PM - REGULAR MEETING
AGENDA
Cynthia Adkins, Council Member
Patrick Boyd, Council Member
David Lee, Council Member
John Maffei, Council Member
Alex Morcos, Council Member
Curt Pryde, Council Member
Sheree Wen, Council Member
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
SPECIAL AND REGULAR MEETING AGENDA
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, May 8, 2017
5:00 PM
MAYOR
ALEX MORCOS
CITY MANAGER
MICHAEL SAUERWEIN
DEPUTY MAYOR
SHEREE WEN
CITY ATTORNEY
KATHLEEN J. HAGGARD
COUNCIL MEMBERS
CYNTHIA ADKINS
PATRICK BOYD
DAVID LEE
JOHN MAFFEI CURT PRYDE
CITY CLERK
AIMEE KELLERMAN
AGENDA
SPECIAL MEETING
Council Members Adkins, Boyd, Lee, Maffei, Morcos, Pryde and Wen
STUDY SESSION - CALL TO ORDER / ROLL CALL
City Council Guidelines - 5:00 p.m. to 7:00 p.m.
ADJOURNMENT
Council will adjourn to the regular meeting in the Medina Council Chambers.
1. REGULAR MEETING - CALL TO ORDER / ROLL CALL
Council Members Adkins, Boyd, Lee, Maffei, Morcos, Pryde, and Wen
2. PLEDGE OF ALLEGIANCE
The Mayor will lead the pledge.
3. APPROVAL OF MEETING AGENDA
4. PRESENTATIONS
None.
5. PUBLIC COMMENT PERIOD
At this time, citizens may address the City Council regarding any issue related to city business, excluding public hearings. To ensure equal opportunity for the public to comment, a speaker's comments shall be limited to three minutes per person, per meeting. Those who have service requests or complaints are encouraged to first bring such matters to the city manager for prompt attention and resolution.
Council meetings are business meetings where City Council may hear from residents and take action on official City business. In order to accomplish all the business on the agenda and be respectful of everyone's time, Council Members will not be able to engage in dialogue with individual members of the audience.
6. REPORTS AND ANNOUNCEMENTS
6.1 Commissions, Boards, and Advisory Committee Reports.
7. CITY MANAGER'S REPORT
7.2 Police, Development Services, Finance, Central Services, Public Works
8. CONSENT AGENDA
These items will be acted upon as a whole unless called upon by a council member.
8.1 Subject: April 17, 2017 Approved Park Board Minutes
Recommendation: Receive and file.
Staff Contact: Sunita Hall, Deputy City Clerk
8.2 Subject: April 25, 2017 Approved Planning Commission Minutes
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Development Services Coordinator
8.3 Subject: April 10, 2017 City Council Regular DRAFT meeting minutes
Recommendation: Adopt.
Staff Contact: Aimee Kellerman, City Clerk
8.4 Subject: April 2017, Check Register
Recommendation: Approve.
Staff Contact: Julie Ketter, Acting Finance Director
8.5 Subject: Proclamation: National Police Week and Peace Officer Memorial Day
Recommendation: Approve.
Staff Contact: Stephen Burns, Chief of Police
8.6 Subject: Receive Sign Code Planning Commission Recommendations
Recommendation: Approve.
Result of Recommended Action: Approval will:
1.Accept receipt of the Planning Commission’s recommendation regarding Sign Code Amendments and direct staff to prepare an ordinance;
2.Schedule a discussion on the proposed ordinance for the June 12, 2017, regular city council meeting; and
3.Schedule a public hearing on the proposed ordinance for the July 10, 2017, regular city council meeting.”
Staff Contact: Robert Grumbach, Development Services Director
8.7 Subject:
Recommendation: Approve.
Result of Recommended Action: Approval will authorize the City Manager to
negotiate and enter into an agreement with Norwest Tree Experts for the 2017 Hazardous Tree Removal Project.
Staff Contact: Ryan Osada, Public Works Director
9. PUBLIC HEARING
10. OTHER BUSINESS
10.1 Subject: SR 520 Metering
Recommendation: Discussion item only. Outcome depends upon the conclusion of Council discussion.
Staff Contact: Stephen Burns, Chief of Police
10.2 Subject: City Council Agenda Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings and make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
11. PUBLIC COMMENT
Comment period is limited to 10 minutes. Speaker comments limited to one minute per person.
12. ADJOURNMENT
ADDITIONAL INFORMATION
Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall.
The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting.
UPCOMING MEETINGS
Monday, May 22, 2017 City Council Study Session - Tentative (6:30
PM)
Monday, May 29, 2017 Memorial Day - City Hall Closed
Monday, June 12, 2017 City Council Regular Meeting - (6:30 PM)
Monday, June 26, 2017 City Council Study Session - Tentative (6:30
PM)
Tuesday, July 4, 2017 Independence Day - City Hall Closed
Monday, July 10, 2017 City Council Regular Meeting - (6:30 PM)
Monday, July 24, 2017 City Council Study Session - Tentative (6:30
PM)
Monday, August 14, 2017 City Council Regular Meeting - (6:30 PM)
Monday, August 28, 2017 City Council Study Session - Tentative (6:30
PM)
Monday, September 4, 2017 Labor Day - City Hall Closed
Monday, September 11, 2017 City Council Regular Meeting - (6:30 PM)
Monday, September 25, 2017 City Council Study Session - 2018 Budget
(5:30 PM)
Monday, October 9, 2017 City Council Regular Meeting - (6:30 PM)
Monday, October 23, 2017 City Council Study Session - Tentative (6:30 PM)
Friday, November 10, 2017 City Hall Closed in Observance of Veterans Day
Monday, November 13, 2017 City Council Regular Meeting - (6:30 PM)
Thursday and Friday, November 23 - 24,
2017 Thanksgiving and Day After Thanksgiving -
City Hall Closed
Monday, November 27, 2017 City Council Study Session - Tentative (6:30
PM)
Monday, December 11, 2017 City Council Regular Meeting - (6:30 PM)
Monday, December 25, 2017 Christmas Day - City Hall Closed
In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the
meeting.
CERTIFICATION OF POSTING OF AGENDA
I, Aimee Kellerman, City Clerk for the City of Medina, declare that the foregoing agenda for the Monday, May 8th, 2017 Special and Regular Meeting of the Medina City Council was posted and available for review on Friday, May 5th, 2017 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov.
Signed Friday, May 5th, 2017 at Medina, Washington.
_______________________
Aimee Kellerman, City Clerk
1
CITY OF MEDINA
CITY COUNCIL GUIDELINES
Adopted April 12, 2004
Updated: December 2009
Updated: December 2011
Updated: May 2017
MEDINA CITY COUNCIL RULES AND GUIDELINES
2
TABLE OF CONTENTS
INTRODUCTION 4
ORGANIZATIONAL CHART 6
Chapter 1 GENERAL OVERVIEW 7
Basic City Documents 7
A. Medina Municipal Code 7
B. Revised Code of Washington 7
C. Annual Budget 7
D. Comprehensive Plan 8
E. Comprehensive Emergency Management Plan 8
Chapter 2 COUNCIL CORE VALUES 8
Chapter 3 MEDINA CITY GOVERNMENT 8
3.01 Council–Manager Form of Government 8
3.02 City Council 9
3.03 Role of Mayor and Deputy Mayor 9
A. Selection of Mayor 9
B. Role of Mayor
C. Selection of Deputy Mayor
D. Role of Deputy Mayor
3.04 Boards, Commissions, and Ad Hoc Committees 10
A. Role of Boards, Commissions, and Committees 10
B. Appointments, qualifications and Terms of Service 10
C. Appointment Process 11
D. Council Members’ Role and Relationship with Advisory Bodies 12
3.05 Council Committees
Chapter 4 TRAVEL POLICY 13
4.01 Travel Involving an Overnight Stay 13
4.02 Reimbursement of Travel Expenses 13
Chapter 5 CODE OF ETHICS 15
Chapter 6 INTERACTION WITH CITY STAFF/OFFICIALS 16
3
6.01 Overview 16
6.02 City Manager 16
6.03 City Staff 16
6.04 City Attorney 17
Chapter 7 CITY COUNCIL MEETINGS - GENERAL 17
7.01 Meeting Schedule 17
7.02 Special Meetings 17
7.03 Study Sessions 17
7.04 Executive Session 18
7.05 Agenda 18
7.06 Meeting Rules for Council Members 18
7.07 Meeting Rules for Members of the Public 19
A. Written Communications 19
B. Oral Communications 19
7.08 Council Rules for Interacting with Staff 19
Chapter 8 COUNCIL MEETINGS - PROCEDURE 20
8.01 Parliamentary Procedure 20
8.02 Meeting Decorum and Order 20
8.03 Order of Discussion 20
8.04 Discussion Limit 21
8.05 Basic Steps for Conducting Business 21
8.06 Voting 21
Chapter 9 COMMUNICATIONS AND RECORDS 21
9.01 Generally 21
9.02 Written Communications 21
9.03 Informal Messages 21
9.04 Electronic Communications
22
Chapter 10 REPRESENTATIONS BEFORE GOVERNMENT AGENCIES,
COMMUNITY, AND MEDIA 21
Chapter 11 CONSEQUENCES OF VIOLATING GUIDELINES 21
4
INTRODUCTION
These City Council Guidelines are intended to centralize information on common issues
related to local government, and your role as a member of the Medina City Council.
They are prepared from review of statutes, ordinances, court cases, parliamentary
procedure guides, and other sources, but are not intended to a be substitute for those
sources. All Council members are expected to follow these Guidelines and be bound by
them unless excused by a vote of at least five members of the City Council.
__________
There are many other resources available to Council members in addition to the
information set forth in these Guidelines. Two principal sources of information are:
A. Municipal Research & Services Center of Washington and Association of
Washington Cities
The Municipal Research and Services Center (MRSC) is a private, non-profit
organization based in Seattle, Washington. MRSC’s mission is to promote excellence in
Washington local government through professional consultation, research and
information services. All of the information and research services described below are
available free of charge to elected officials and staff of Washington city and county
governments. MRSC serves Washington local governments by providing: (1) Dependable
advice from a multidisciplinary team of professional consultants; (2) A comprehensive
Web site; (3) Access to thousands of sample documents; (4) Timely and informative print
and electronic publications; and (5) Access to the largest local government library
collection in the Northwest.
MRSC produces a number of useful guides and handbooks for Council members,
including the following:
• Mayor & Councilmember’s Handbook. Report No. 44 Revised, October 2015. A
brief overview of the structure of municipal government in Washington State and
the role of the Councilmember in that structure. The primary focus is on the
Council meeting.
• Local Government Policy-Making Process. Report No. 45, February 1999. The
purposes of this publication are to describe the local government policy-making
process, outline effective roles for local officials, and to provide practical tips to
make the local policy-making process for satisfying and productive.
• Knowing the Territory - Basic Legal Guidelines for Washington City,
County, and Special District Officials. Report No. 47 Revised, August 2015.
Describes the nature, powers and duties of municipal officials for “keeping out of
5
trouble,” discusses limitations, regulations, and admonitions regarding the
exercise of governmental powers, including conflicts of interest law, the open
public meetings act, appearance of fairness doctrine and similar laws. It also points
out immunities and protections.
B. The Association of Washington Cities
The Association of Washington Cities (AWC), founded in 1933, is a private, non-profit,
non-partisan corporation that represents Washington’s cities and towns before the state
legislature, the state executive branch and with regulatory agencies. Membership is
voluntary. However, AWC consistently maintains 100% participation from Washington’s
281 cities and towns. A 24-member Board of Directors oversees the association’s
activities.
AWC’s staff focuses its work in five service areas:
Legislative representation
Educational training
Publications and resources
Technical assistance in personnel and labor relations, energy, transportation,
budgeting, planning, risk management and employee wellness
Member programs, such as municipal liability and property insurance, employee drug
and alcohol testing, and employee benefits
* * *
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7
Chapter 1
GENERAL OVERVIEW
As a City Council member, you not only establish important and often critical policies for
the community, you are also a board member of a public corporation having an annual
budget of several million dollars. The scope of services and issues addressed by the city
organization go well beyond those frequently reported in the newspaper or discussed at
City Council meetings.
Basic City Documents
This manual provides a summary of important aspects of City Council activities.
However, it cannot incorporate all material and information necessary for undertaking the
business of the City Council. Many other laws, plans, and documents exist which bind the
City Council to certain courses of action and practices. The following is a summary of
some of the most notable documents that establish City Council direction.
A. Medina Municipal Code
The municipal code contains local laws and regulations adopted by ordinances. Title 2 of
the code addresses the role of the City Council, describes the organization of City Council
meetings and responsibilities and appointment of certain city staff positions and advisory
boards and commissions. In addition to these administrative matters, the municipal code
contains a variety of laws including, but not limited to, zoning standards, health and safety
issues, traffic regulations, building standards, and revenue and finance issues.
B. Revised Code of Washington
The Revised Code of Washington (RCW) is the compilation of all permanent state laws
now in force. It is a collection of laws enacted by the Legislature, and signed by the
Governor, or enacted via the initiative process. The state laws contain many
requirements for the operation of city government and administration of meetings of City
Councils throughout the state.
Medina is an “optional code city,” which means it operates under the general laws of the
state. As an optional code city of the State of Washington, Medina is vested with the
broadest powers of incorporated cities as set forth in the RCW, Constitution of the State
of Washington, and Medina Municipal Code.
C. Annual Budget
The annual budget is the primary tool and road map for accomplishing the goals of the
City. The budget document is the result of one of the most important processes the City
undertakes. By adopting the annual budget, the City Council makes policy decisions, sets
priorities, allocates resources, and provides the framework for government operations.
8
D. Comprehensive Plan
The Washington Legislature enacted the Growth Management Act (GMA) in 1990. The
GMA was enacted in response to rapid population growth and concerns with suburban
sprawl, environmental protection, quality of life, and related issues. The GMA is codified
primarily in Chapter 36.70A RCW.
The GMA provides a framework for regional coordination. Counties and cities planning
under the GMA are required to formally adopt planning policies to guide their respective
planning activities. This is carried out via the adoption of documents known as
“comprehensive plans.”
The City’s comprehensive plan is the starting point for any planning process and the
centerpiece of local planning. Development regulations (zoning, subdivision, and other
controls) must be consistent with comprehensive plan.
The City’s comprehensive plan is reviewed on an ongoing basis. Apart from certain
narrow exceptions provided by state law, the City’s plan may only be amended once per
year, and all proposed amendments must be considered together.
E. Comprehensive Emergency Management Plan
The City maintains a Comprehensive Emergency Management Plan that outlines actions
to be taken during times of extreme emergency. The Mayor is called upon to declare the
emergency, and then the Police Chief directs all disaster response activities. The City
Council may be called upon during an emergency to establish policies related to a specific
incident. Council members should become familiar with the Plan.
Chapter 2
COUNCIL CORE VALUES
The Medina City Council hereby establishes the following core values for its Members:
• The Council shall listen to the community with a goal of achieving the
community’s interests and objectives.
• Council members hold public trust and are fiduciaries of public funds; the Council
shall strive for sustainable policies that support City finances and the local
economy.
• Council members shall use their best efforts to collaborate with each other,
seeking consensus wherever possible.
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• Council members shall exhibit respect for the professionalism and expertise of the
City Manager and staff.
• Council members shall comply with open government laws, including the Public
Records Act and Open Public Meetings Act, to promote transparency and
maintain trust in government.
• Council meetings shall be as focused and expeditious as possible. Council
members shall come to meetings prepared, and the Council shall strive to make
decisions efficiently and with an eye for finality.
• Council members shall not disclose attorney-client privileged information, or
confidential information learned in executive session, without the consent of a
Council majority.
• Council members are community leaders; they shall set a good example by
following City codes and policies.
Chapter 3
MEDINA CITY GOVERNMENT
3.01 Council-Manager Form of Government
The City operates under the Council-manager form of government. This approach
consists of an elected City Council which is responsible for policy making, and a
professional City Manager, appointed by the Council, who is responsible for
administration. The City Manager provides policy advice, directs the daily operations of
city government, handles personnel functions (including the power to appoint and
remove employees) and is responsible for preparation of a budget. Under the Council-
manager enabling law, the City Council is prohibited from interfering with the manager’s
administration. The City Manager, however, is directly accountable to, and can be
removed by, the Council at any time.
State law recognizes the separation of powers between the legislative and administrative
branches of government. Under state law, members of the City Council may not become
directly involved in the administrative affairs of the City. RCW 35A.13.120 specifically
prohibits interference by Council members in the City’s administrative service, including
the hiring, firing, and work of city staff, with the exception of the City Manager.
3.02 City Council
The City Council is the policy making and law making body of the City. State law and
local ordinances grant the powers and responsibilities of the Council. It is important to
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note that the Council acts as a body. No member has any extraordinary powers beyond
those of other members. While the Mayor has some additional ceremonial responsibilities
such as chairing meetings, when it comes to establishing policies, voting, and other
matters, all members are equal. It is also important to note that policy is established by at
least a majority vote of the Council.
Although individual members may disagree with decisions of the majority, a decision of
the majority does bind the Council to a course of action. Council members should respect
adopted Council policy. In turn, it is staff’s responsibility to ensure the policy of the
Council is carried out.
The City Council is responsible for appointing one position within the city organization—
the City Manager. The City Manager serves at the pleasure of the Council. The City
Manager is responsible for all personnel within the city organization, including the city
attorney, city engineer, and hearing examiner.
Except for the purpose of inquiry, the Council and its members must deal with the
administrative personnel solely through the City Manager or the manager’s designee.
Neither the Council nor any member of the Council may give orders to any subordinate of
the City Manager.
3.03 Role of Mayor and Deputy Mayor
A. Selection of Mayor
Biennially at the first meeting of the new council, the Council members shall select a
Mayor using the following procedure. The City Clerk shall preside over the election.
1. Any Council member may nominate him or herself or a fellow member. No
second is required. Council members may decline their nominations if desired.
When all nominations have been received, the nomination period shall be closed.
2. Nominees and nominators may make a brief statement in support of their
nominations before the City Clerk closes the nomination period.
3. If more than one nomination is received, the Clerk shall ask the Councilmembers
one by one to express their votes. A nominee must receive a majority vote to be
selected as Mayor.
4. If a roll call vote fails to garner a majority of votes for a single nominee, motions
may be made, and seconded, to: (1) continue the vote to the next meeting, with
the incumbent Mayor remaining until then; or (2) remove the nominee with the
lowest number of votes and call for a re-vote; or (3) re-open the floor for
additional nominations; or (4) continue voting until a single nominee receives a
majority vote. In lieu of motions, the Council may reach a consensus on how to
proceed.
B. Role of Mayor
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The Mayor serves as the presiding officer and acts as chair at all meetings of the City
Council. The Mayor may participate in all deliberations of the Council in the same
manner as any other members and is expected to vote in all proceedings, unless a conflict
of interest exists. The Mayor has no veto power. The Mayor may not move an action, but
may second a motion.Responsibility to act as the City Council’s ceremonial
representative at public events and functions has been assigned to the Mayor. The Mayor
is vested with the authority to initiate and execute proclamations.
The Mayor shall serve as a member of all Council standing committees.
C. Selection of Deputy Mayor
Biennially at the first meeting of a new council, the Council shall decide by
majority vote whether to select a deputy mayor, or whether to appoint a
Councilmember to serve as mayor pro-tempore as the need arises. members may
designate a deputy mayor, using the same procedure as for selecting the Mayor,
for such period as the council may specify. See RCW 35A. 13.035 (“Biennially at
the first meeting of a new council, or periodically, the members thereof, by
majority vote, may designate one of their number as mayor pro tempore or deputy
mayor for such period as the council may specify, to serve in the absence or
temporary disability of the mayor; or, in lieu thereof, the council may, as the need
may arise, appoint any qualified person to serve as mayor pro tempore in the
absence or temporary disability of the mayor.”)1 If the Council decides to appoint
a deputy mayor, he or she shall be selected through the same process for electing
the mayor.
D. Role of Deputy Mayor
The Deputy Mayor shall fulfill the Mayor’s duties in the absence of the Mayor. In
the absence of both the Mayor and Deputy Mayor, the Council will appoint
another Councilmember to fulfill the duties.
3.04 Boards, Commissions, and ad hoc committees
A. Role of Boards and Commissions
The City Council is empowered to create advisory boards and commissions pursuant to
the provisions of Title 35A RCW, or such advisory boards or commissions not specifically
enumerated, as the Council deems necessary or advisable. In the exercise of this power, it
is the desire of the City Council to establish a consistent policy in its decision-making role
to fairly and equitably evaluate those citizens of the community who demonstrate a desire
to serve on such boards or commissions.
Boards, commissions and citizen committees provide a great deal of assistance to the
Medina City Council when formulating public policy and transforming policy decisions
into action. The City currently has a standing Park Board and, Planning Commission, and
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Emergency Preparedness Committee. In addition, special purpose committees and task
forces may be appointed by the City Council to address issues of interest or to conduct
background work on technical or politically sensitive issues. Special purpose committees
and task forces will be dissolved upon completion of the intended task.
On an annual basis, the Council shall develop a work plan for its standing boards and
commissions.
Standing boards and commissions shall conduct regular meetings that are open to the
public in accordance with the Open Public Meetings Act (“OPMA”), Chap. 42.30 RCW.
Upon formation of any special purpose committees or task forces, the Council shall
determine, based upon the committee’s structure and function and with advice from legal
counsel, whether such committee shall be subject to the OPMA.
B. Appointments, Qualifications, and Terms of Service
Persons wishing to be considered for appointment or reappointment to the Park Board,
Planning Commission, or Emergency Preparedness Committee shall submit to the city
clerk’s office an application on a form provided by that office. It is the policy of the City
Council for each applicant to be evaluated on an objective basis, utilizing the following
criteria:
1. Residency - Members shall be residents of the City of Medina.
2. Sectional Composition - Consideration should be given toward
maintaining an equitable balance of community representation on all
boards and commissions. Multiple members from the same family or
household will not be appointed to a single board or commission, in order
to avoid the reality or appearance of improper influence or favor.
3. Occupation - A broad mix of occupational backgrounds on all boards and
commissions will be attempted as appointments are considered.
4. Knowledge of Municipal and Planning Process - When ranking equally
qualified applicants, consideration shall be given to background experience
and knowledge of the municipal process as appropriate to the position, in
reaching a decision.
5. Contributive Potential – Consideration will be given to the potential
contribution that each applicant may make if appointed to a board or
commission. Criteria to guide this evaluation may include:
a. Ability to communicate effectively
b. Desire to perform public service
c. Ability to express ideas, concepts, or philosophies
d. Desire to participate in decision-making process
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6. Leadership Potential - Since each appointee may be called upon to serve as
a chair, consideration will be given to the applicant’s leadership abilities,
such as:
a. Past or present leadership experience (current employment, special
interests, etc.)
b. Past or present participation in community services
c. Expressed interest in a leadership role
No person shall be appointed to serve as a member of more than one board or commission
at the same time; however, persons serving on a board or commission who have requested
appointment to another board or commission position may be appointed to such position
if they, concurrent with the appointment, resign from the board or commission position
they are holding at the time of the new appointment.
C. Appointment Process
1. Council Personnel Committee. The mayor, together with two other
Council members designated by the mayor, shall constitute a personnel
committee to perform the interviews and recommendations for
appointments to the planning commission and park board. The personnel
committee shall interview the applicants, although the committee reserves
the right to make recommendations after reviewing applications and
without conducting interviews. Subsequent to the personnel committee’s
review, the personnel committee shall make a recommendation of
appointment to the Council.
2. After the personnel committee has forwarded it’s recommendation for
appointment to the Council, the City Council will be given copies of all
applications. The City Council will be given at least ten days to review the
applicants’ and the committee’s recommendation prior to the meeting at
which the Council will be asked to confirm the appointment.
3. Decision and Announcement. Each applicant will be notified of the
decision after Council confirmation has been made. The city clerk will also
notify the chair of the affected board or commission of its decision.
D. Council Members’ Role and Relationship with Advisory Bodies
Council members, in their capacity as private citizens, should refrain from
providing testimony in matters pending before any advisory board that will receive, or
could potentially receive, future review or other action before the Council. Where a
Council member elects to provide such testimony, the following rules shall apply:
The Council member shall declare at the outset and upon the record that the
Council member is present in his or her private capacity as an interested citizen, and not
on behalf or at the request of the City Council.
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The Council member shall refrain from stating or implying that the Council
member’s position or opinion is that of the City Council.
The Council member shall refrain from directing city staff or the advisory body to
take any action on behalf of the Council member.
The Council member shall observe any rules of procedure or protocol that apply
to any other private citizen testifying before the advisory board.
3.05 Council Committees
Council committees are policy review and discussion arms of the Council, made up of no
more than three Council members, that discuss issues and develop recommendations for
consideration by the full Council.
Membership on each council committee shall include the Mayor. The Mayor shall make
appointments to each committee after asking each Council member’s preference and
taking those preferences into account.
Committees may be formed on topics including personnel, finance, and
facilities/community development. Committees are intended to be flexible, and may be
dissolved and reconstituted by the full Council depending on the needs of the City.
Committee topics and structures should be determined in January of each biennium, but
may be addressed more frequently if needed.
The City Manager or Council by majority vote or consensus may send items to
committees for review on an as-needed basis. Committees shall meet as often as necessary
to carry out their purpose. Committee meetings shall be open to the public, pursuant to
the Open Public Meetings Act (OPMA).
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Chapter 4
TRAVEL POLICY
Members of the City Council, City boards and commissions are subject to the following
travel policy:
4.01 Travel Involving an Overnight Stay
All reasonable transportation expenses for approved travel (as defined in the following
paragraphs) will be reimbursed. Any travel involving an overnight stay must have the
prior approval of the City Manager.
Elected and appointed officials should endeavor to attend training and conferences in the
state whenever possible, if such training or conference is of comparable value to that
offered out of state.
Anyone traveling on city business on a trip that involves an overnight stay shall submit a
travel authorization form to the finance department prior to departure. The travel
authorization form shall include a complete estimate of the costs of the trip, including
conference registration, transportation, lodging, meals, vehicle rentals, and incidentals.
The travel authorization form shall also include the purpose of the trip, the dates of
travel, and other pertinent details.
The City Manager will authorize travel expenses within the legislative budget approved
by the Council.
4.02 Reimbursement of Travel Expenses
A fully itemized claim for expense reimbursement, along with any unexpended portion of
the advance, must be submitted to the finance department within 15 calendar days of the
close of the authorized travel period for which expenses have been advanced. Any
amounts not accounted for within the 15-day period shall bear interest at the rate of 10
percent per annum from the date of default until paid (RCW 42.24.150).
1. Transportation Costs - Reimbursement costs for transportation will be at the
cost of the most reasonable means of transport. For example, airline costs will
be reimbursed at a coach rate. If an elected or appointed official chooses to fly
first class, the City will reimburse only at the coach rate and the official must
pay for the difference. Efforts should be made to book air travel at least two
weeks or more in advance to take advantage of lower rates. Frequent flyer
miles should not be the criteria for selecting a flight if lower-cost alternatives
are available.
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2. Hotel/Motel Accommodations – Actual and necessary hotel/motel
accommodations will be reimbursed or paid in advance, limited to the
maximum single-room rate of the specific hotel or motel. A vendor’s receipt is
required for all accommodations. In the event the receipt includes non-
reimbursable expenses, the official shall be responsible for such expenses.
Government or discount rates should be obtained wherever possible.
3. Individual Meals - Same Day Travel - Reasonable costs of necessary meals
while conducting city business are reimbursable, to the following maximum
amounts*, including tip:
Breakfast - $ 10.00 Lunch - $20.00 Dinner - $30.00
*These amounts are reviewed annually by the finance director and may be adjusted
from time to time by resolution of the City Council. For travel to high-expense areas,
i.e., Washington, DC, meals may be reimbursed at a higher rate than the amounts
listed above, subject to prior approval of the City Manager.
• Receipts must accompany all reimbursement claims.
• The cost of meals for official functions (political or professional
organizations - usually include speaker and/or room rental) will be paid at
full actual cost, even if the cost exceeds the rates above.
• Tips are allowable up to 15% and should be considered as a part of the
maximum allowable amount.
• Reimbursement will not be paid for alcoholic beverages.
• Reimbursement will not be paid for expenses for spouses, guests, non-
employees, or other persons not authorized to receive reimbursement
under this policy or state regulations.
• Reimbursement may be claimed by one person for several employees or
officials eating together, as long as all the names are listed on the
reimbursement claim.
4. Per Diem for Out-of-Town, Overnight Meals. When traveling out of town
overnight, officials will receive a per diem allowance for meals rather than
submitting a request for individual meal reimbursements. The daily per diem
rates for meals shall be sixty dollars, tip included. If meals are provided as part
of the registration fee, no per diem will be paid for those meals. Officials can
claim the daily per diem rates only for those meals they pay for directly.
5. Incidental Expenses - Reasonable costs for parking, taxis, buses, rental cars (if
necessary), etc., will be paid if itemized on the claim form and accompanied by
a receipt. Use of rental cars must have prior approval via the travel
authorization form. The cost of long distance telephone calls to the City for
city business will be reimbursed, and one telephone call home per day of
reasonable length (i.e., 15 minutes) will be reimbursed.
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6. Personal Vehicles - Mileage for the pre-approved use of personal vehicles will
be reimbursed at the IRS allowable mileage rate. City officials using their
personal vehicle from home to a destination different from their usual work
site are reimbursed for miles driven in excess of their usual commute to and
from work. The IRS rate will be published by the finance director by memo at
the beginning of each calendar year. All officials using their personal vehicles
for city business must file proof of liability insurance with the finance director.
7. Reporting of Actual Expenses - All actual eligible expenses should be reported
on an expense reimbursement request form to be filled out by the official
within 15 calendar days after completion of travel. Receipts must be attached
for all expenses claimed. Expense reimbursement requests should be signed by
the same party originally approving the travel and filed with the finance
department for processing.
Chapter 5
CODE OF ETHICS
The Washington State Code of Ethics for Municipal Officers, Chap. 42.23 RCW, is
intended to ensure that the judgment of public officers is not compromised or affected by
inappropriate conflicts of interest, and that confidential matters are appropriately
safeguarded. The Code of Ethics has provisions that prohibit:
• Using one’s official position to obtain a special privileges or exemptions.
• Receiving compensation or gifts for the officer’s services.
• Accepting employment or engaging in activities that could require or induce
an officer to disclose confidential information.
• Disclosing confidential information or using such information for the officer’s
personal benefit.
• Being beneficially interested in a contract with the City.
The consequences of violating the Ethics Code may include: (1) a determination that an
action taken by the Council is void, (2) financial penalties; (3) consequences assessed by
the Council including censure; and (4) forfeiture of office through recall.
The application of the Ethics Code must be addressed on a case-by-case basis. The
Ethics Code is not generally intended to preclude Council members from voting on
legislation with City-wide impact, such as land use, police power, and taxation
ordinances. In addition, a Council member might be found only to have a “remote
interest” in a contract, such that the Council may still approve a contract if the interested
Council member abstains from the vote.
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Councilmembers are encouraged to consider whether public perception and trust would
be best served by disclosure of individual interests or relationships that are relevant to a
policy matter under consideration. To understand the effect of the Ethics Code and its
applicability to any particular situation, Council members should contact the City
Manager and City Attorney as questions arise.
Chapter 6
INTERACTION WITH CITY STAFF/OFFICIALS
6.01 Overview
City Council policy is implemented through dedicated and professional staff. Therefore,
it is critical that the relationship between Council and staff be well understood by all
parties so policies and programs may be implemented successfully. To support effective
relationships, it is important that roles are clearly recognized.
6.02 City Manager
A. The employment relationship between the City Council and City Manager
honors the fact that the City Manager is the chief executive of the City. All
dealings with the City Manager, whether in public or private, should respect
the authority of the City Manager in administrative matters. Disagreements
should be expressed in policy terms, rather than in terms that question
satisfaction with or support of the City Manager.
B. The City Council will evaluate the City Manager on an annual basis to ensure
that both the City Council and City Manager are in agreement about
performance and goals based upon mutual trust and common objectives. The
City Manager’s performance shall be evaluated, at a minimum, in the
following areas: leadership, teamwork, job knowledge, attitude, accountability,
communication, problem-solving skills, quality of service, safety/risk-taking,
implementation and administration of adopted Council policy.
6.03 City Staff
City Council member contact with city staff members, inclusive of the City Manager, will
be during regular business hours, except in the case of an emergency. The City Council is
to work through the City Manager when dealing with administrative services of the City.
In no manner, either directly or indirectly, shall a Council member attempt to influence
personnel matters that are under the direction of the City Manager.
6.04 City Attorney
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Pursuant to recommendation of the City Manager, the City Council shall make provision
for obtaining legal counsel for the City, either by appointment of a city attorney on a full-
time or part-time basis, or by any reasonable contractual arrangement for such
professional services. At present, the city attorney is a contract employee appointed by
the City Manager; such contract is confirmed by the City Council. The city attorney is
the legal advisor for the Council, its committees, commissions and boards, the City
Manager, and all city officers and employees with respect to any legal question involving
an official duty or any legal matter pertaining to the affairs of the City.
It is important to note that the city attorney does not represent individual members of
Council, but rather the City as a corporate entity.
Chapter 7
CITY COUNCIL MEETINGS - GENERAL
The City Council’s collective policy and law-making powers are put into action at the
Council meetings. It is here that the Council conducts its business. The opportunity for
citizens to be heard, the availability of local officials to the citizenry, and the openness of
Council meetings all lend themselves to the essential democratic nature of local
government.
7.01 Meeting Schedule
Regular meetings are held the second Monday of each month at 6:30 p.m., in the City
Hall Council chambers, 501 Evergreen Point Road, Medina. Should these days happen to
be designated as a legal holiday; the council meeting will be held the next business day or
on an alternative day selected by the Council.
7.02 Special Meetings
Special meetings may be called by the Mayor or by a majority of the members of the
Council by delivering written notice personally, by mail, by fax, or by electronic mail to
each member of the governing body; and to each local newspaper of general circulation
and to each local radio or television station which has on file with the Council a written
request to be notified of such special meeting or of all special meetings.
7.03 Study Sessions
The City Council may meet informally in a study session. The study session is the forum
used by Council to review forthcoming programs of the City, to receive progress reports
on current issues, or to receive similar information from the City Manager and others. All
discussions and conclusions held during a workshop are of an informal nature. Generally,
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final action is not taken while in a study session unless delayed action may result in
adverse consequences.
7.04 Executive Session
At the call of the presiding officer, or with a majority vote, tThe City Council may
convene in executive session to privately discuss and consider matters of confidential
concern to the well being of the City. The purposes for which an executive session may be
held are identified in RCW 42.30.110, summarized as follows:
• Discussion with legal counsel of pending or potential litigation or agency
enforcement action
• Property acquisition/disposition, when public knowledge of the discussion
could harm the City’s bargaining position
• Matters affecting national security
• Performance review of publicly bid contracts, when public knowledge of the
discussion could lead to a likelihood of increased price
• Complaints or charges brought against a public officer or employee
• Qualification/performance review of job applicants and employees
• Evaluation of qualifications of candidates for appointment to an elective office
Before convening in executive session, the presiding officer shall publicly announce the
purpose for the executive session, and the time when the executive session will be
concluded. The presiding officer should also indicate whether Council action is likely to
be taken after the executive session. An executive session may be extended to a stated
later time by announcement of the presiding officer.
7.05 Agenda
The City Manager shall have primary responsibility for placing items on the agenda. The
City Manager and Mayor will review the agenda prior to the regular meeting. Items of
City business may be added by request of two or more Council members. So that staff
have time to prepare and Councilmembers are not prejudiced by addition of last-minute
agenda items, Councilmembers must notify the City Manager of agenda items at least
seven business calendar days in advance of the meeting.
The Council shall use a consent agenda for routine items not requiring in-depth
discussion. Any Council member may remove an item from the consent agenda for full
consideration by the Council.
Council members shall review the agenda and packet in advance of the meeting, and
address any questions to staff ahead of time if possible.
7.06 Meeting Rules for Council Members
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Council members shall act in a courteous, professional and respectful manner toward
each other, the staff and the public.
Council members shall use their best efforts to maintain a balanced perspective and a
sense of humor in conducting the public’s business.
Council members shall not surprise one another or staff at a public meeting with anything
that could be discussed beforehand so that Council members and staff can be prepared to
respond in a reasonable manner.
Council members speak with one voice once a vote has been taken and do not work to
undermine the decision of the Council. The Council shall move forward expeditiously
without rehashing previously discussed information or engaging in conversation with the
public during the business meeting.
Council members shall not use personal electronic devices during meetings except to
view the agenda packet or otherwise further the purpose of the meeting.
Council members shall not be repetitive in arguments or discussion or personally attack
other members who have contrary views.
7.07 Meeting Rules for Members of the Public
A. Written Communications. All persons may address the Council by written
communications, including via e-mail. Written communications pertaining to
items subject to a public hearing will be made a part of the public record.
B. Oral Communications. City Council meetings are recorded. Each person
addressing the Council at a regular meeting will do so from the podium and
will speak in an audible tone of voice. Citizen comments shall be allowed only
during designated comment periods and official public hearings, and shall
comply with the following rules:
1. Citizen comments shall relate to matters of City business.
2. Prior to making comments each speaker shall first give his/her name and
address.
3. Comments shall be limited to three minutes unless a greater length of time
is requested and approved by the Mayor.
4. All remarks shall be addressed to the Council as a body and not to any
member thereof. No comments shall be directed to staff.
5. Speakers may be asked to keep their remarks courteous and respectful.
Speakers shall not engage in conduct that unreasonably disrupts the
meeting.
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6. Council members shall not engage in debate with citizens or each other
during the comment period, but may ask clarifying questions when
recognized by the presiding officer. Citizen comments or questions
requiring a staff response shall be referred to the City Manager for follow-
up.
7.08 Council Rules for Interacting with Staff
A. Council members may ask the City Manager for up to one hour of research on
a City related issue as long as the cumulative effect does not take staff away
from accomplishing their core duties in a timely manner. In the event that
more than one hour of staff time is required, a request for additional time may
be brought to the full Council for consideration.
B. Council members shall not publicly criticize city staff. If there are concerns
with staff performance, they should be discussed with the City Manager
privately. If citizens make complaints about staff conduct or actions directly to
a Council member, the Council member shall refer the matter to the City
Manager for review.
C. Information generated by staff at the request of a Council member shall be
shared with all Council members.
D. Council members shall focus on policy matters and not administrative matters.
Council members shall not attempt to coerce or influence City staff in the
selection of personnel, the awarding of contracts, the selection of consultants,
the processing of development applications, the granting of City licenses or
permits, the interpretation or implementation of Council policy, or in any
other matter involving the administration of City business.
E. Staff shall bring grant opportunities that would require material matching
dollars, or materially impact City policy, to the Council for authorization
prior to applying. Council members are encouraged to bring any grant
opportunities they discover to the attention of staff, for handling by staff.
Chapter 8
COUNCIL MEETINGS - PROCEDURE
87.01 Parliamentary Procedure
Unless otherwise addressed by these Guidelines, meetings shall be conducted in
accordance with traditional rules of parliamentary procedure Parliamentary rules are
intended in order to assist the Council in conducting business in an orderly manner; but
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strict adherence to parliamentary procedure shall not be required. Councilmembers are
encouraged to work through discussions by consensus wherever possible. In the event
that the procedure for considering a matter is unclear or in dispute, the following
procedure shall be employed: (a) a motion will shall be made proposing a course of action;
(b) a second shall be required; (c) thereafter, each Council member shall be afforded the
opportunity for discussion; and (d) the Mayor shall call for a vote. Council shall be bound
by the results of the vote.
The presiding officer or any Councilmember may ask the City Attorney for clarification
or guidance on matters of parliamentary procedure. The City Manager, City Clerk, and
City Attorney shall have the ability to raise points of order as necessary to clarify the
record or prevent the Council from taking illegal or legally deficient action.
87.02 Meeting Decorum and Order
The Mayor shall preserve decorum and decide all questions of order, subject to appeal by
to the full Council. During Council meetings, Council members shall preserve order and
decorum and shall not delay or interrupt the proceedings or refuse to obey the orders of
the chair or the rules of protocol.
Any person making personal, impertinent, or slanderous remarks, or who becomes
boisterous creates an unreasonable disruption while addressing the Council shall be
directed to cease by the mayor, and i. If the inappropriate unreasonably disruptive
conduct continues, the person shall be barred removed from the meeting.
87.03 Order of Discussion
The Mayor should follow the prepared agenda as much as possible. Any Councilmember
may propose that the order of agenda items be rearranged for necessity or convenience.
However, for those occasions when deviations are necessary or convenient, the Mayor
will clearly announce that the Council has decided to rearrange the agenda.
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87.04 Discussion Limit
Council members are encouraged to discuss items during the decision-making process. A
Council member should not speak more than once on a particular subject until every
other Council member has had the opportunity to speak. Council members are
encouraged to discuss items during the decision-making process.
87.05 Basic Steps for Conducting BusinessOrdinances and resolutions
Specific requests or proposals Ordinances and resolutions that are presented to Council
for consideration and possible action must be introduced in the form of a motion and a
second.
87.06 Voting
Each Council member shall vote on all questions put to the City Council, unless a conflict
of interest under state law or appearance of fairness question is presentrequires recusal of
the Councilmember. Unless a member of the Council states that he or she is not voting,
his or her silence shall be recorded as an affirmative vote.
Chapter 98
COMMUNICATIONS AND RECORDS
98.01 GenerallyPublic Records
All “writings,” including letters, memoranda, text messages, emails, photographs,
videos, social media postings, and recordings interactive computer communication
involving city council members and members of advisory boards and commissions, the
subject of which relates to the conduct of government or the performance of any
governmental function, with few exceptions as stated by the Public Disclosure Act, are
public records. Copies of such letters, memoranda, and interactive computer
communication may not be provided to the public or news media without the filing of a
public disclosure request with the city clerk. Public records must be retained by the City
and disclosed upon request. It is illegal to destroy a public record while a request for it is
pending.
To allow the City to fulfill its core function of retaining and providing public records upon
request, Council members shall:
Forward any requests for records they receive from citizens to the City Clerk for follow-
up; and
Avoid using personal devices, email accounts or text messaging to send, receive, create,
or store public records; and
25
Promptly transfer any received or created materials meeting the definition of “public
record” from personal devices or accounts to a City-owned account, device, or server;
and
In the event of a public records request, cooperate with directions from City staff to
search personal accounts and electronic devices, and provide any responsive public
records that may be contained thereon; and
Refrain from deleting any public records from personal accounts and devices until the
records have been transferred to the City; and
Prior to separation from office, transfer any and all public records from personal accounts
and electronic devices to the City.
98.02 Written Communications
Written letters and memoranda received by the City, addressed to a Council Member or
the Council as a body, will be photocopied and provided to all City Ccouncil Members,
and a copy kept according to the City’s Records Retention Schedule.
98.03 Informal Transitory MessagesRecords
Informal messages with no retention value and that do not relate to the functional
responsibility of the recipient or sender as a public official, such as mRecords that have no
retention value, such as drafts, meeting notices, reminders, telephone messages, and
informal notes, and duplicate records , do not constitute a public record. Users may delete
these messages once their administrative purpose is servedmay be deleted when no longer
needed. Council members shall confer with City Clerk on any questions on whether a
particular record has retention value.
98.04 Electronic CommunicationsLimits on “discussion” outside meetings
Pursuant to the Open Public Meetings Act (“OPMA”), Chap. 42.30 RCW, four
or more Council members may not discuss any item of City business outside an open
public meeting, including by electronic means. Council members are discouraged from
sending communications to three or more fellow members, as this tends to provoke
electronic discussion that could violate the OPMA. Council members are instead
encouraged to place items on the meeting agenda for discussion, and to discuss matters
with staff, in small groups, or one-on-one.
A. E-mail communications intended to be shared among four or more Council
members, whether concurrently or serially, must be considered in light of the
Open Public Meetings Act. If the intended purpose of the e-mail is to have a
discussion that should be held at an open meeting, the electronic discussion
should not occur.
B. E-mail should be used cautiously when seeking legal advice or to discuss
matters of pending litigation or other "confidential" City business. In general,
26
e-mail is discoverable in litigation, and even deleted e-mail is not necessarily
removed from the system. Confidential e-mail communications should not be
shared with individuals other than the intended recipients, or the attorney-
client privilege protecting the document from disclosure may be waived.
The City e-mail system shall be used to conduct City business. Personal e-
mail, including use of social media websites, shall not be used to conduct City
business.
Chapter 10
COUNCIL REPRESENTATIONS BEFORE
GOVERNMENTAL AGENCIES, COMMUNITY, AND MEDIA
Council members shall not normally be the first point of contact with the media.
It is preferable for the City Manager, City Attorney, or Mayor to handle media inquiries.
When making official comments on City businesses, Council members shall state
the majority position of the Council, if known, on an issue. Personal opinions and
comments that differ from the Council majority may be expressed if the Council member
clarifies that these statements do not represent the Council’s position. Before presenting
the views of another Council member, the Council member must obtain consent from the
fellow member.
Chapter 11
CONSEQUENCES FOR VIOLATING GUIDELINES
The Council trusts that all members elected to this important office will act with
integrity, honesty, and in accordance with the Oath of Office and these Guidelines.
Nevertheless, the Council wishes to adopt the following consequences for violations.
This process should only be used for serious violations such as deliberate breaches of
confidentiality; violations of the Code of Ethics; repeated overstepping of authority,
abuse of office, or dishonesty; or refusal to follow open government protocols. Less
serious violations should be addressed with reminders and requests for compliance.
Step 1: Notice and opportunity to cure
A Council member suspected of violating the Guidelines shall be provided notice
and an opportunity to remediate the violation prior to the implementation of any further
consequence. As a first step, one or two Council members shall discuss the violation
27
directly with the accused Council member. Council members are discouraged from using
email to discuss suspected violations.
Step 2: Council meeting discussion
If Step 1 fails to remediate the violation, an executive session may be called
pursuant to RCW 42.30.110(1)(f) to consider and evaluate the complaint. All
Councilmembers, including the accused, shall receive advance written notice of the
general nature of the complaint and the fact that an executive session is being called to
discuss it. If the accused Council member requests that the discussion be held in a public
meeting in lieu of an executive session, that request shall be honored. If the accused
Council member wishes to bring a representative, the discussion shall be held in open
session unless a majority of the Council votes to allow the representative to attend the
executive session.
Step 3: Censure and removal from duties
If Step 2 fails to satisfy a majority of the Council that the violation has been
resolved, a motion may be made and seconded at a regular meeting to censure the Council
member. The censure motion may be made no sooner than thirty (30) days after the
completion of Step 2, and the accused Councilmember must receive advance written
notice that the motion will be made. The specific violations shall be publicly announced,
and the accused Council member shall have a chance to make a statement. At the
conclusion of discussion, the accused Council member shall be officially censured upon
an affirmative vote of at least five members of the Council. An affirmative vote of at least
five members may also, as a consequence of violating these Guidelines, remove the
Councilmember from duties including Mayor or Deputy Mayor, committee assignments,
or status as representative with local or regional boards.
C.
Medina Park Board
Memo
To: Medina City Council
From: Drew Blazey/Chair
cc:
Date: May 8, 2017
Re: Park Board Items for CC Consideration
This will be a written report in lieu of an oral report:
1. On last November’s Election Day, the Park Board planted 400 bulbs to begin the
beautification project for Medina Park. As they say, “ April showers bring May flowers”I am glad to report the plantings were a success:
AGENDA ITEM 6.1a
2
1. (Continued.) The Park Board plans on planting more bulbs in Medina Park and would like to enlist the support of the Public Works department to begin beautifying Fairweather Park. The overgrown area that borders Evergreen Point Road is our first
objective.
2. Arbor Day was a great success for all participants. Two Medina Elementary 1st grade classes got to help our Public Works crew in planting a Willow Oak in Medina Beach Park on 28 April 2017. Each child was gifted a small sapling to take home and plant thanks to Ryan Osada. We had a representative, Chuck H., from DNR who
talked to the children and presented a “Tree City USA” flag to the Mayor in behalf of the city. Pictures below:
The good news is this tree planting falls into the city’s Master Plan of Tree Planting in Medina Beach Park as some of the birches are dying and will need to be replaced.
3. The 12th St Tree Planting has been tabled. FYI – St Thomas did query our PW
Director regarding any updates on the planting but no one came to any of our Park
Board meetings or sent emails to PB members about this potential planting.
AGENDA ITEM 6.1a
MEDINA POLICE DEPARTMENT
DATE: May 2, 2017
TO: City Manager Michael Sauerwein
FROM: Chief Stephen R. Burns
RE: Police Department Update – April 2017
________________________________________________________________________
The following is a summary highlighting some of the Medina Police Department activity in April 2017.
Medina Elementary STEM Night: Officer Emmet Knott and two employees from the King
County Regional Automated Fingerprint Identification System (AFIS) participated in Medina
Elementary School Science, Technology, Engineering and Math (STEM) Night on April 4. AFIS is a biometric identification methodology that uses digital imaging technology to obtain, store, and analyze fingerprint data. Over 300 students and parents attended the event.
Theft Investigation: Medina Officers are investigating a forgery and theft investigation where a Hunts Point resident is the victim. The suspect has been identified as the event has occurred over an extended length of time.
NORCOM Principal Assembly: April 14, Mayor Alex and Chief Burns attended the North
East King County Regional Public Safety Communication Agency (NORCOM) Principal Assembly. The meeting is held once a year to provide an overview of the state of NORCOM.
AGENDA ITEM 7.1a
Medina Police Department Update April 2017
2
NORCOM provides emergency service communications (911) to the public for emergency medical services, fire and police and dispatch services to the City of Medina Police Department.
Bring Your Child to Work Day: April 27 Medina Officers and staff participated in “Bring Your Child to Work Day” by providing a tour of the station and police cars, got fingerprinted by Records Manger Jen Newton, and discussed how officers stay safe.
Shredder/Drug-Take-Back/E-cycle Day: On April 29 Medina PD held a Shredder/Drug-Take
Back/E-cycle Day from 9am to 11:30 am at Medina Park. The event was tremendously successful; 1,436 pounds of documents were shredded, over 25 pounds of drugs were collected, and 5 pallets of electronics were recycled. Appreciation goes out to Records Manager Jen Newton for organizing the event and Captain Dave Scherf and Officer James
Martin for providing assistance.
Due to the popularity of the shredding service, the event timeframe had to be shortened when the shredder truck was filled past capacity. In a post-event discussion, several issues were identified that will be addressed before the next event in October. Staff is working to improve
protocols to ensure we will have enough shredding capacity to meet the community’s personal
shredding needs.
AGENDA ITEM 7.1a
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
MONTHLY SUMMARY
APRIL 2017
FELONY CRIMES
Fraud/ID Theft 2017-000001370 04/13/2017
A resident reported that a credit card account had been fraudulently opened under his
name. He reported $239 in fraudulent transactions.
Fraud/ID Theft 2017-000001596 04/28/2017
A resident stated that they received a letter in the mail stating that they owed $590 to
LEND UP (a company that issues payday loans). The victim stated that they contacted
the company and informed them of the fraud. There was no monetary loss. The victim
stated that LEND UP was investigating the matter.
MISDEMEANOR CRIMES
Motor Vehicle Prowl 2017-00001243 04/07/2017
A resident reported that an unknown suspect gained entry to the locked vehicle by
smashing the left rear passenger side window and right front passenger window. Three
women's purses (empty) and a make-up bag were taken. Estimated value of items taken
was $720.
AGENDA ITEM 7.1a
CRIMES Current Month YTD 2017 YTD 2016 2016 Year End
Arson 0000
Assault
DV Aggravated Assault0025
Non‐DV Aggravated Assault0000
Sexual Assault/Rape0000
Simple Assault0001
Burglary
Residential0228
Attempted0002
Malicious Mischief
Felony0000
Misdemeanor 0302
Theft
Auto0001
Fraud (ID Theft)2 111022
Over $750 0016
Under $750 0107
Motor Vehicle Prowl 128228
TOTAL CRIMES3 451782
ENFORCEMENT Current Month YTD 2017 YTD 2016 2016 Year End
Drug Violations 0000
Minor in Possession 0102
Possession of Stolen Prop.0202
Warrant Arrests 11616
TOTAL ENFORCEMENT 1 4 6 20
TRAFFIC Current Month YTD 2017 YTD 2016 2016 Year End
Accidents
Injury0011
Non‐Injury0118
Citations
DUI0138
Other*2 103355
Infractions
Speeding 3 14 78 134
Parking 2 17 49 123
Other** 2 9 68 123
Warnings 72 288 742 1720
TOTAL TRAFFIC 81 340 975 2172
CALLS FOR SERVICE Current Month YTD 2017 YTD 2016 2016 Year End
Animal Complaints 3 7 10 27
Assists 33 144 110 439
False Alarms 15 60 96 249
House Watch 81 265 197 619
Missing Person0201
Property Lost/Found 1 6 2 17
Suspicious Circumstances 6 32 49 179
Other ***3 121466
TOTAL SERVICE 142 528 478 1597
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
City of Medina
April 2017 ‐ Monthly Report
AGENDA ITEM 7.1a
TOWN OF HUNTS POINT
Steve Burns, Chief of Police
MONTHLY SUMMARY
APRIL 2017
FELONY CRIMES
Fraud/Theft 2017-00000837 04/03/2017
A Hunts Point resident reported that three forged checks had been written and cashed
against their account. The account has been closed. The suspect has been identified and
an investigation is ongoing.
Theft 2017-00001293 04/09/2017
A resident reported that someone had taken his $1000 kayak within the last month. The
victim initially thought that the kayak blew away during a wind storm but the homeowner
stated that the kayak was secured to the dock with a heavy duty clip. The clip was
unbroken and it made more sense that the kayak was illegally taken from his dock. The
victim stated that the kayak was a double seated Hobie kayak approximately 15 years old
and white in color
MISDEMEANOR CRIMES
Nothing to report.
AGENDA ITEM 7.1a
CRIMES Current Month YTD 2017 YTD 2016 2016 Year End
Arson 0000
Assault
DV Aggravated Assault0000
Non‐DV Aggravated Assault0000
Sexual Assault/Rape0000
Simple Assault0001
Burglary
Residential0004
Attempted0001
Malicious Mischief
Felony0000
Misdemeanor 0000
Theft
Auto0002
Fraud (ID Theft)1326
Over $750 0001
Under $750 1202
Motor Vehicle Prowl 0118
TOTAL CRIMES26325
ENFORCEMENT Current Month YTD 2017 YTD 2016 2016 Year End
Drug Violations 0000
Minor in Possession 0000
Possession of Stolen Prop.0112
Warrant Arrests 0025
TOTAL ENFORCEMENT0137
TRAFFIC Current Month YTD 2017 YTD 2016 2016 Year End
Accidents
Injury0001
Non‐Injury1103
Citations
DUI0000
Other*0025
Infractions
Speeding 4 8 44 80
Parking 0 1 36 61
Other**02728
Warnings 18 49 165 381
TOTAL TRAFFIC 23 61 254 559
CALLS FOR SERVICE Current Month YTD 2017 YTD 2016 2016 Year End
Animal Complaints0125
Assists 3 15 17 47
False Alarms 10 22 13 47
House Watch 9 34 18 68
Missing Person0011
Property Lost/Found0022
Suspicious Circumstances37720
Other ***0016
TOTAL SERVICE257961196
*DWLS, Fail to transfer title, No License
** Expired tabs, No insurance, Fail to stop, Defective equipment, Cell phone use
***Civil Dispute, Disturbance, Death investigation, Suicide Attempt, Trespass, Harassment, Mental
MEDINA POLICE DEPARTMENT
Steve Burns, Chief of Police
Town of Hunts Point
April 2017 ‐ Monthly Report
AGENDA ITEM 7.1a
2017 Burglaries & Vehicle Prowls
Medina & Hunts Point
Prior Month(s) Burglaries
Current Month Vehicle Prowls
AGENDA ITEM 7.1a
AGENDA ITEM 7.1b
1
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
May 8, 2017
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Robert J. Grumbach, Director of Development Services Subject: Development Services Department Monthly Report
DEPARTMENT PERMITTING ACTIVITY:
Applications Received April 1 to April 30:
LAND USE APPLICATIONS:
File No. Description Location
PL-17-010 Non-Admin Variance 3645 Evergreen Pt. Rd.
PL-17-012 Admin Variance 2420 80th Ave NE
PL-17-013 Shoreline/ SEPA Exempt 3252 78th Place NE
BUILDING PERMIT APPLICATIONS:
Type Applications Received
Building Permits 1
Mechanical Permits 7
Plumbing Permits 8
Demolition Permits 0
Roof/ Reroof Permits 1
Gate/ Fence Permits 4
Total 21
GRADING & DRAINAGE/ RIGHT-OF-WAY PERMIT APPLICATIONS:
Type Applications
Received
Grading/ Drainage 0
Right-of-way Permits 11
Total 11
AGENDA ITEM 7.1b
2
TREE PERMIT APPLICATIONS:
File No. Description Location
None
Land Use Decisions Issued (through April 30): TYPE 3 DECISIONS - HEARING EXAMINER/ PLANNING COMMISSION:
File No. Description Location Decision
CMP-16-028 Level 2 Tailored CMP 7842 NE 14th Street Approved
TYPE 2 DECISIONS – DIRECTOR: File No. Description Location Decision
CMP-16-020 Level 1 CMP 7611 NE 12th Street Approved YEAR TO DATE TOTALS – TYPE 2/ 3 DECISIONS:
Decision Type Total
Variances/ Minor Deviations 2
Conditional/ Special Use Permits 1
Shoreline Permits (All) 0 Site Plan Reviews 0
SEPA 0
Short Subdivision/ Subdivision 0 Level 1/ 2 Tailored Construction Mitigation Plans 8
Non-administrative Tree Activity Permit 0
Others 0
Total 11
PLANNING COMMISSION:
April Meeting Recap: The Planning Commission held their regular meeting on April 25,
2017. A public hearing on a Level 2 Tailored Construction Mitigation Plan was held
(File No. CMP-16-028). Public testimony was received. Following the public hearing, the Planning Commission deliberated on the matter and approved the application subject to the recommended conditions of approval in the staff report with one modification.
The Planning Commission continued their discussion on the sign code. There were more public comments received. Much of the time was spent wordsmithing the document and discussing real estate signs. The Commissioners worked through a series of amendments and voted to forward a recommendation to the City Council.
AGENDA ITEM 7.1b
3
OTHER ITEMS OF INTEREST:
1. KEH Short Plat Appeal. An administrative appeal hearing on the director’s decision
to approve Short Plat PL-SHTPLAT-15-001 was held on Friday April 21, 2017. The appellant raised the issue of whether adequate provisions were made for roads
consistent with the City’s codes. The central issue relates to an emergency
turnaround easement over the appellant’s property being used to satisfy emergency
turnaround requirements for the short plat. Testimony and arguments were presented for 5 ½ hours. The hearing examiner issued an order encouraging the parties to discuss settlement of the issues presented in the appeal. The Appellant and Applicant are required to file a joint report on this effort by May 17 with a decision on the appeal being issued by May 19 if the parties do not reach
agreement.
2. City Noise Testing. Starting May 15, 2017, the City will begin collecting a $300 fee for mechanical permits that require sound testing and the City will conduct the sound test. Applicants who have already submitted a mechanical permit before this date
can use their own sound expert to perform testing or may pay the $300 fee and use
the City’s sound expert. Mixed into this is the new noise code is expected to be able to go into effect about mid-June. 3. Records Management. Kristin, Development Services Coordinator, has been busy taking the initiative to clean up and reorganize development services files. This has
been a huge task of sorting through hundreds of files and documents at City Hall. This effort is being coordinated with the City Clerk’s initiate to convert paper records to electronic format as many files that involved closed projects were sent to be scanned. See pictures of the after below:
Permit Report
March, 2017
2017 2016
Current Current 2017 2016
Month Month YTD YTD Difference
Construction Value
New Construction 5,204,824 2,206,418 7,711,222 2,206,418 $5,504,804
Addition / Alteration 263,000 279,000 2,153,000 1,322,603 $830,397
Accessory Structure 0 0 108,000 65,000 $43,000
Repair / Replace 0 0 139,370 0 $139,370
Fence/Wall 0 0 17,000 1,000 $16,000
Wireless Comm Facility 0 0 0 0 $0
TOTAL VALUE 5,467,824 2,485,418 10,128,592 5,415,916 6,533,571
Permits Issued
New Construction 3 1 4 1 3
Permit Extension 0 0 1 1 0
Addition / Alteration 5 1 10 7 3
Accessory Structure 0 0 3 1 2
Fence/Wall 0 0 1 1 0
Demolition 3 1 4 2 2
Grading/Drainage 3 2 5 3 2
Tree Mitigation 7 4 12 11 1
Mechanical 16 6 29 32 (3)
Plumbing/Gas 6 0 12 0 12
Other - Moving 0 0 1 0 1
Reroof 1 2 1 4 (3)
Repair / Replace 0 0 3 0 3
Right-of-Way Use 3 10 12 28 (16)
Construction Mitigation 3 1 6 2 4
Wireless Comm Facility 0 0 0 0 0
TOTAL PERMITS 50 28 104 93 11
Inspections
Building 64 34 179 207 (28)
Construction Mitigation 13 8 29 46 (17)
Grading/Drainage 27 12 69 57 12
Tree Mitigation 4 18 21 67 (46)
Right-of-Way 21 93 50 124 (74)
TOTAL INSPECTIONS 129 165 348 501 -153
CITY OF MEDINA
May 8, 2017
To: Mayor and City Council
From: Julie Ketter, Acting Finance Director
Re: April 2017 Financial Reporting
The April 2017 Reporting includes:
•April 2017 AP Check Register Activity Detail (8.4)
•April 2017 Revenue & Expense Summary
•April 2017 Cash Position Report
Key Items for April YTD include:
GENERAL FUND
Revenue:
•The first half of the Property Tax has starting to be deposited, $951K as of April 2017. Property Tax
normally is deposited during the April/May and October/November fiscal periods so we should receive
additional amounts in May and then the rest of our assessment in the fall.
•Sales Tax Revenues are at $279K as of April, continuing to track lower than budget. Annualized, the
trend would give us $837K in Sales Tax for the year vs an annual budget of $1.2M. However, sales tax
doesn’t come in evenly throughout the year and will often have “spikes” corresponding to large
destination-based purchases. It is too early in the year to adjust the forecast but it is worth monitoring.
•Utility Taxes have caught up from their sluggish rate of Q1 with most utility companies having updated
their rates to reflect the 2017 increase.
Expense:
•Finance pays the full 2017 annual WCIA Insurance Liability premiums in January, $191K. Additionally,
annual software support is paid out of Finance. These expenses cause over 40% of the cost center’s
annual budget to be spent in the first 2 months.
•Police: Expenses are running slightly below budget due to an open Officer position during the first
quarter. Now that it filled, on-boarding costs will be incurred that will bring that number up.
•Fire & Medical Aid: Contract payments to Bellevue are due in the spring & fall. The first installment was
paid in April.
•Recreational Services: Bellevue Boys and Girls Club received $20,000 from the City of Medina in
February. This recreational service is tracked along with Lifeguard Services in the
recreational/lifeguard services budget. No other expenses will be incurred until the lifeguard program
begins in the summer.
•Overall expenses continue to trend a bit low but mostly due to timing of invoices and seasonal
expenses.
STREET FUND
Revenue:
•Motor Vehicle Fuel Tax is tracking close to budget with $20K as of April. A $25K DOE grant is
expected later in the year.
Expense:
•Expenses are low through April due to expected occurrence of seasonal costs later in the year.
AGENDA ITEM 7.1c
CAPITAL FUND
Revenue:
•Real Estate Excise Taxes are $269K through April. The Capital Fund is expected to have a surge in
REET deposited over the next few months and we could possibly exceed our anticipated budget of
$874K. The budget total for this fund also includes a $190K grant which is received as we submit
expenses for reimbursement. The related projects have not begun.
Expense:
•Capital expenditures are $191K as of March 2017, 18% of overall budget. $90K of this is attributed to
the City Hall sidewalk project which is offset by a TIB grant. Expenses are expected to increase as the
weather improves and planned projects begin.
Other Finance Items:
•May – 2016 Annual Report for the WA State Auditor’s Office is due by 5/30. All the preparation has
been completed and it is anticipated to be submitted no later than 5/9.
•May – Is WCIA COMPACT Audit month. The focus for the 2017 Audit will be Personnel. It is being
coordinated by the City Clerk and Manager.
•Summer items will include the annual State audit as well as the beginning of the 2018 budgeting
process.
AGENDA ITEM 7.1c
City of Medina
Revenue & Expense Summary
April 2017
REVENUE: APR ACTUAL
APR YTD
ACTUAL
2017 APR YTD
BUDGET
2017 ANNUAL
BUDGET
% of Budget
Total
BUDGET
REMAININGGeneral Fund
Property Tax $737,980 $950,896 $950,896 $2,734,048 34.78%$1,783,152
Sales Tax $59,194 $279,145 $399,372 $1,198,116 23.30%$918,971
Criminal Justice $6,196 $27,800 $27,876 $83,628 33.24%$55,828
B & O Tax: Utility & Franchise Fee $32,017 $178,705 $171,568 $686,273 26.04%$507,568 Leasehold Excise Tax $0 $286 $1,326 $3,977 7.20%$3,691 Licenses & Permits $13,345 $171,211 $146,718 $440,155 38.90%$268,944 General Government $5,355 $69,486 $69,027 $332,908 20.87%$263,422 Planning & Development, Passport $27,041 $105,692 $109,333 $328,000 32.22%$222,308
Fines, Penalties, Traffic Infr.$2,883 $15,140 $20,000 $60,000 25.23%$44,860
Misc. Invest. Facility Leases $32,188 $64,195 $54,799 $164,397 39.05%$100,202
Other Revenue, Dispositions $0 $0 $1,000 $3,000 0.00%$3,000
General Fund Total $916,198 $1,862,557 $1,951,916 $6,034,502 30.87% $4,171,945 General Fund Transfers In $0 $0 $0 $0 0.00%$0
Street Fund $4,645 $20,385 $22,957 $93,871 21.72%$73,486 Street Fund Transfers In $20,833 $83,336 $83,333 $250,000 33.33%$166,664Tree Fund $0 $0 $3,333 $10,000 0.00%$10,000Capital Reserve Fund $0 $0 $0 $0 0.00%$0
Capital Fund $85,258 $325,592 $363,097 $1,089,290 29.89%$763,698Total (All Funds)$1,006,101 $2,208,534 $2,341,303 $7,227,663 30.56% $5,019,129 Total (All Funds) Transfers In $20,833 $83,336 $83,333 $250,000 33.33%$166,664
EXPENDITURES:APR ACTUAL
APR YTD
ACTUAL
2017 APR YTD
BUDGET
2017 ANNUAL
BUDGET
% of Budget
Total
BUDGET
REMAININGGeneral Fund
Legislative $781 $13,379 $12,368 $37,103 36.06%$23,724
Municipal Court $5,400 $21,051 $31,067 $93,200 22.59%$72,149 Executive $17,408 $74,905 $97,075 $291,224 25.72%$216,319 Finance $37,424 $361,444 $366,382 $717,051 50.41%$355,607 Legal $26,520 $83,320 $76,667 $230,000 36.23%$146,680 Central Services $37,149 $139,326 $123,833 $427,717 32.57%$288,391
Police Operations $186,577 $680,693 $728,371 $2,192,426 31.05%$1,511,733 Fire & Medical Aid $348,211 $348,211 $348,211 $696,421 50.00%$348,211 Emergency Prep.$109 $1,399 $6,483 $19,450 7.19%$18,051 Public Housing $3,977 $3,977 $5,472 $16,417 24.22%$12,440 Environmental Services $0 $9,624 $9,624 $12,512 76.92%$2,888 Development & Planning $42,227 $223,577 $242,611 $727,832 30.72%$504,255 Mental Health Services $0 $204 $267 $800 25.53%$596
Recreational Services $0 $20,000 $20,000 $54,250 36.87%$34,250
Parks $32,793 $127,217 $169,324 $507,972 25.04%$380,755
General Fund Total $738,576 $2,108,326 $2,237,754 $6,024,375 35.00% $3,916,049 General Fund Transfers Out $17,500 $70,000 $70,000 $210,000 33.33%$140,000Street Fund $25,210 $92,401 $130,605 $391,814 23.58%$299,413Tree Fund $656 $16,189 $11,667 $35,000 0.00%$18,811
Capital Fund $132,269 $313,536 $347,000 $1,041,000 30.12%$727,464
Capital Fund Transfers Out $3,333 $13,336 $13,333 $40,000 33.34%$26,664Total (All Funds)$896,711 $2,530,452 $2,727,025 $7,492,188 33.77%$4,961,736 Total (All Funds) Transfers Out $20,833 $83,336 $83,333 $250,000 33.33%$166,664
Note: Cash and Investments has moved to a separate report
2017 YTD Cash Position Report
January - April 2017
2017 Beginning Cash Balance 1/1/2017 2017 Cash Balance 4/30/17
TOTAL CASH & INVESTMENTS TOTAL CASH & INVESTMENTSBeginning Year: 1/1/2017 Period Ending: 4/30/17
WA ST INV POOL 1,804,446$ WA ST INV POOL 1,267,760$
OTHER INVESTMENTS 1,527,631 OTHER INVESTMENTS 1,527,203 CHECKING 142,788 CHECKING 360,535
3,474,865$ 3,155,499$
AGENDA ITEM 7.1d CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
May 8, 2017
To: Honorable Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Aimee Kellerman, City Clerk
Subject: Central Services Department Monthly Report
MAY AND JUNE PUBLIC MEETINGS AND EVENTS
Event Date Time Location
Park Board Meeting May 15 5:00 pm Medina City Hall
Planning Commission Meeting May 23 6:00 pm Medina City Hall
Memorial Day – CITY HALL CLOSED May 29
City Council Meeting June 12 6:30 pm Medina City Hall
Park Board Meeting June 19 5:00 pm Medina City Hall
Planning Commission Meeting June 27 6:00 pm Medina City Hall
Meetings are publicly noticed on the City’s three official notice boards, City website, and via Govdelivery.
Occasionally notices require publication in the City’s official newspaper, The Seattle Times. Public
meetings scheduled after publication of this report can be found on the City’s website.
COMMUNICATION TO OUR COMMUNITY
E-Notice Program: During the month of April, the City issued 28 bulletins amounting to a total of 30,096
bulletins delivered to subscribers; approximately 21.6% were opened. See Attachment 1.
As of April 30, the City had 4,825 subscribers (change in total subscribers +45), with a combined total of
31,931 subscriptions (change in total subscriptions +510).
RECORDS REQUESTS
As of April 30, 15 public records requests have been received by central services. See Attachment 2.
Bulletins
Developed
Total
Recipients
Total
Delivered
Unique Email
Opens
Unique Email
Open Rate
Wireless
Recipients
April, 2017 28 30,722 30,096 5,463 21.60%4,866
March, 2017 28 24,678 24,253 4,086 21.20%5,037
February, 2017 13 11,434 11,139 2,528 27.10%1,855
January, 2017 19 9,994 9,761 1,582 20.80%2,159
December, 2016 8 6,066 5,909 857 17.80%1,120
November, 2016 33 23,496 22,955 3,569 19.60%4,851
October, 2016 32 30,217 27,795 4,538 20.10%5,345
September, 2016 23 21,840 21,383 3,570 20.50%4,063
August, 2016 31 30,980 30,095 4,621 18.70%5,718
July, 2016 32 28,189 27,488 4,545 20.20%5,335
June, 2016 32 28,508 27,770 5,236 22.80%5,060
May, 2016 37 35,493 35,161 5,867 20.10%6,121
April, 2016 41 32,221 31,917 5,727 22.00%5,944
March, 2016 28 17,534 17,318 3,089 21.50%3,032
February, 2016 19 19,672 19,390 3,345 20.80%3,451
January, 2016 21 18,954 18,662 3,629 23.30%3,195
December, 2015 20 22,733 22,194 3,604 19.20%3,547
November, 2015 24 15,522 15,180 2,200 18.30%3,239
October, 2015 25 19,884 19,507 3,059 18.90%3,425
September, 2015 21 15,494 15,276 2,437 19.60%2,930
August, 2015 24 18,360 18,022 3,170 21.20%3,180
Date Sent Top 10 Most Read Bulletins During April Emails Opened
Email Open
Rate
04/04/2017 08:53 AM PDT 562 21%
04/05/2017 02:27 PM PDT 598 20%
04/07/2017 01:24 PM PDT 625 20%
04/10/2017 03:13 PM PDT 1,277 28%
04/14/2017 10:14 AM PDT 589 18%
04/14/2017 10:28 AM PDT 491 19%
04/17/2017 02:18 PM PDT 660 26%
04/21/2017 06:54 AM PDT 538 19%
04/29/2017 09:14 AM PDT 490 33%
04/29/2017 11:04 AM PDT 573 41%
Civil Service Commission, Park Board and Planning
Commission Vacancies
SR 520 Construction Notification: Around-the-clock work
begins Monday, April 24
Celebrate Arbor Day - Friday, April 28th
Shredder/Drug Take-Back/Electronic Recycling Day
No More Documents Today
Lifeguards Wanted 2017
Comparisons:
One, Two Buckle My Shoe…
Celebrate Arbor Day - Friday, April 28th
Monday, April 10, 2017 Medina City Council Regular Meeting
Agenda Packet
Memo from Mayor Re Traffic Situation on 84th and 24th
Street
ATTACHMENT 1
04/01/2017 - 04/30/2017
ATTACHMENT 2
501 EVERGREEN POINT ROAD • P.O. BOX 144 • MEDINA, WA 98039-0144
TELEPHONE (425) 233-6400 • FAX (425) 451-8197 • www.medina-wa.gov DATE: May 8, 2017
TO: Mayor and City Council From: Aimee Kellerman, City Clerk Subject: April, Public Records Request Tracking
In April 2017, central services staff received 15 new public records requests. These
requests required approximately hours of 5.5 hours central services staff time and zero
time of consulting time with the City Attorney. The overall April cost, which includes staff hourly rate plus benefits is approximately $303.
In addition, the police department receives public records requests specific to police
business that require records research and information distribution. In April 2017, the Police Department received 17 new records requests. These requests required approximately 3.15 hour of staff time at a direct cost of $253. The requests are from outside law enforcement agencies, insurance carriers, the public and person’s involved
in the incidents.
Assigned
Dept Reference No
Required
Completion
Date
Summary Customer Full
Name
PRR - Type of
Records
Requested
Public Record Desired
Central
Services
P000570-
040517 4/14/2017 Public
Records
Request
Daniel Lipkie Development
Services
Building Permits/Plans CMP 16 025
7842 NE 21st St
Central
Services
P000571-
040517 4/14/2017 Public
Records
Request
David Mills Development
Services
CMP 16 020 7611 NE 12 St
Central
Services
P000574-
040717 4/18/2017 Public
Records
Request
Caroline
Williams
Development
Services
Building Permits/Plans 1849 77th Ave
N.E.
4/5/2017 Public
Records
Request
4/7/2017 Public
Records
Request
Medina Public Records Request Report
4/5/2017 Public
Records
Request
Create Date Request Type
Medina Public Records Request Report
Run Date: 05/03/2017 9:02 AM
Central
Services
P000577-
041017
4/19/2017 Public
Records
Request
Office
Manager
Michelle
Basilio
Building I would like to request the approved
permit plan set for a single family
residence, I believe the construction was
completed in 2007. Permit number is
B060106-1446. The address of this
property is 8435 Midland Road Medina
98039. Please let me know if you need
any further information. Thank you!
Michelle
4/10/2017 Public
Records
Request
Danick Danick
Baron
Finance Dear Aimee or Custodian of Public
Records, SmartProcure is submitting a
public records request to the City of
Medina for any and all purchasing
records from 2016-12-28 to current. The
request is limited to readily available
records without physically copying,
scanning or printing paper documents.
Any editable electronic document is
acceptable. The specific information
requested from your record keeping
system is: 1. Purchase order number. If
purchase orders are not used a
comparable substitute is acceptable, i.e.,
invoice, encumbrance, or check number
2. Purchase date 3. Line item details
(Detailed description of the purchase) 4.
Line item quantity 5. Line item price 6.
Vendor ID number, name, address,
contact person and their email address 7.
What is the beginning of your fiscal year?
The attached document may be helpful as
a reference to fulfill this request if the
City of Medina stores the records using
any of the pre-programmed software
reports, but the records request is not
limited to the reports listed. Please email
the information or use the following web
link. There is no file size limitation:
http://upload.smartprocure.us/?st=WA&o
rg=CityofMedina If this request was
misrouted, please forward to the correct
Central
Services
4/12/2017 P000579-
041217
Public
Records
Request
5/2/2017 Public
Records
Request
contact person and reply to this
communication with the appropriate
contact information. If you have any
questions, please feel free to respond to
this email or I can be reached at 954-692-
6964.
Central
Services
P000582-
041717
4/26/2017 Public
Records
Request
Gretchen
Stengel
Development
Services
Building Permits/Plans 3217 Evergreen
Point Road
Central
Services
P000586-
041917
4/28/2017 Public
Records
Request
Will
Sanderson
Building I need the site plan submitted for permit
#B-16-008 property address 3654
Fairweather Lane. I am applying for
another permitted project on that site and
would like to reuse the site plan from the
above permit.
4/17/2017 Public
Records
Request
4/19/2017 Public
Records
Request
Central
Services
P000588-
042017
5/1/2017 Public
Records
Request
Principal Mark
Elster
Building Building Permit documents for 3311
Evergreen Point Road, and for 3261
Evergreen Point Road, and for 3349
Evergreen Point Road. Specifically
information pertinent to land use review
regarding emergency turn around location
for private lane access.
Central
Services
P000589-
042117
5/2/2017 Public
Records
Request
Puget Sound
Regional
Council
Christy Lam
1011 Western
Avenue, Suite
500
Development
Services
A comprehensive inventory of all
authorized new housing, as well as
demolitions/losses
4/20/2017 Public
Records
Request
4/21/2017 Public
Records
Request
Central
Services
P000590-
042117
5/2/2017 Public
Records
Request
Drafter Tyler
Somers
Development
Services
We request to see the construction
records and log book for 444 Overlake
Drive East, Medina, WA 98039. The
records requested include any records
that pertain to construction on the site
such as land use permits, building
permits, permit issuance log etc.
Central
Services
P000591-
042117
5/2/2017 Public
Records
Request
Mr Paul Silva Development
Services
Recently issued building permits
Central
Services
P000592-
042117
5/2/2017 Public
Records
Request
David Leake Development
Services
Storm drainage As Builts re 1611
Evergreen Point Road
4/21/2017 Public
Records
Request
4/21/2017 Public
Records
Request
4/21/2017 Public
Records
Request
Central
Services
P000595-
042517
5/4/2017 Public
Records
Request
Robin Kotulka Building We are an engineering and architecture
firm working with the homeowner and
insurance company at the Kim Residence,
8105 Northeast 5th Street in Medina. We
would like the as-built architectural and
structural d rawings for the home to help
us prepare repair drawings for water
infiltration and wood decay issues. The
home was built in 2000.
Central
Services
P000597-
042617
5/5/2017 Public
Records
Request
MS Heija
Nunn
Development
Services
Building Permits 7842 NE 14 St
Central
Services
P000598-
042617 5/5/2017 Public
Records
Request
MS Heija
Nunn
Development
Services
Building Permits/Plans 7737/7739
Overlake Drive West
4/26/2017 Public
Records
Request
4/25/2017 Public
Records
Request
4/26/2017 Public
Records
Request
CITY OF MEDINA
501 EVERGREEN POINT ROAD | PO BOX 144 | MEDINA WA 98039-0144
TELEPHONE 425-233-6400 | www.medina-wa.gov
May 8, 2017
To: Mayor and City Council
Via: Michael Sauerwein, City Manager
From: Ryan Osada, Public Works Director
Subject: April 2017 Public Works Report
1.ANNUAL EASTER EGG HUNT – A big THANKS to the Park Board for organizing another successful
Medina Park Easter Egg Hunt. This year the event was held a week before Easter because of
concerns with the School Spring Break schedules. Eventhough the turnout did not match last year,
the kids were able to track down all 4000 plus eggs filled with candy.
Easter Egg Hunt
AGENDA ITEM 7.1e
Stuffing Eggs
AGENDA ITEM 7.1e
2. TAKE OUR DAUGHTERS & SONS TO WORK DAY – April 27th was National Take Our Daughters
& Sons to Work Day. Several of the City Staff took part in the event and organized a fun and educational
day for the children. The kids had a chance to tour the Beach Park and also Medina Park where they
were able to review the new playground. The Police Department had a number of fun activities that
included fingerprinting and police cars. Before lunch was served, the kids were put to work individually
wrapping all the Arbor Day seedlings for the Medina Elementary children.
AGENDA ITEM 7.1e
Wrapping the Seedlings
AGENDA ITEM 7.1e
3. ARBOR DAY CELEBRATION – Every year the city celebrates Arbor Day by planting a tree. Once
again, the Park Board organized the Medina Elementary First graders to help with the special
event. We also had an Arbor Day Foundation Representative present the flag to the city which marked the 11th year as a TREE CITY USA member. The Willow Oak that was planted is phase one of the Medina Beach Park Tree Replanting Plan.
AGENDA ITEM 7.1e
4. CAPITAL PROJECTS TOUR – On April 6th, the Public Works Department hosted the annual Capital
Projects Tour for 2017. Several residents along with Council and Park Board members attended the
event. Some of the highlighted projects included the Overlake Drive East Bridge Railing, City Hall Parking
Improvements and several other projects in Medina Park. A special thanks to Deputy Mayor Sheree
Wen who announced during the tour that she would donate the funds to replace the North Foot Bridge
at Medina Park.
AGENDA ITEM 7.1e
5. MAINTENANCE UPDATES – The Public Works Staff was very excited to see the New Toro Workman
delivered to the shop. Now that the parks are starting to dry out, the staff is able to catch up with the
mowing in the parks. They are also busy pruning and beautifying the landscaping for the thousands of
visitors this area will see during the summer months. As stated before, the seasonal maintenance
workers are scheduled to start soon and a majority of their time will be dedicated to the roadside
trimmings throughout the city. Pat Crickmore will be out leaving notices about vegetation overgrowth
for the residents prior to any work being done.
NEW WORKMAN
AGENDA ITEM 7.1e
AGENDA ITEM 7.1e
5. PROJECT UPDATES –
2016 NE 32nd Street Overlay – The City and the Consultants are working with the contractor to
establish a mutually acceptable repair method.
2016 City Hall Sidewalk – Complete. The Easts Railing will go out for bid in June. City Staff will
landscape the new areas.
2016 84th Ave NE Overlay & NE 24th St Intersection – KPG is currently working on the final
design. This project will go out for bid at the end of 2017 and actual construction will start
Spring of 2018.
2015 Medina Park Stormwater Pond Imp. – Gray & Osborne is working on developing a
dredging plan for the upper pond.
2016 Post Office Park Landscaping – City Staff will complete the landscaping in the Spring.
Planting Pots and a bench has been ordered.
2016 Bocce Ball Court – 2017 PW will add benches and tables in addition to signage.
2016 Medina Park Playground – Complete. The restored grassy areas around the playground
will need time to dry-out and grow.
2016 Relight Washington – Intolight has been onsite installing the new LED lights and is very
close to completing the project.
2016 Park Drinking Fountains & Shower – PW will install the fountains in the coming months.
2017 Hazardous Tree Removal – A low bidder has been selected and the contract is on consent.
2017 Overlake Drive Bridge Railing & Repair – Draft plans will be completed soon and available
for review by the residents surrounding both bridges.
2017 City Hall Parking Improvements – Design work has begun. This project is scheduled to go
out for bid in May/June but will not start until after Labor Day.
AGENDA ITEM 7.1e
2017 Citywide Sidewalk Design – Spring 2017
2017 Medina Park South Pond Bridge Replacement – Design work has begun. This project is
scheduled to go out for bid in May/June.
2017 Medina Beach Park Tree Replanting – A four phase conceptual plan has been drafted and
part of the first phase will be implemented this Spring/Summer.
2017 NE 32nd Street Gravel Path – This project was added for 2017 and draft plans are complete.
The budget will determine when/if this project will be constructed.
AGENDA ITEM 7.1e
MEDINA, WASHINGTON
MEDINA CITY COUNCIL
REGULAR MEETING MINUTES
Medina City Hall, Council Chambers
501 Evergreen Point Road, Medina
Monday, April 10, 2017
6:30 PM
MAYOR
ALEX MORCOS CITY MANAGER
MICHAEL SAUERWEIN
DEPUTY MAYOR
SHEREE WEN CITY ATTORNEY
KATHLEEN J. HAGGARD
COUNCIL MEMBERS
CYNTHIA ADKINS
PATRICK BOYD
DAVID LEE JOHN MAFFEI
CURT PRYDE
CITY CLERK
AIMEE KELLERMAN
MINUTES
1.REGULAR MEETING - CALL TO ORDER
Mayor Morcos called the regular meeting to order at 6:30 p.m.
Council Members Present: Adkins, Boyd, Lee, Pryde, Wen and Mayor Morcos
Council Members Absent: Maffei
Staff Present: Sauerwein, Haggard, Burns, Grumbach, and Kellerman
ACTION: Motion Pryde second Wen and carried by a 6:0 vote; Council excused the absence
of Council Member Maffei.
2.PLEDGE OF ALLEGIANCE
The Mayor led the pledge.
3.APPROVAL OF MEETING AGENDA
ACTION: Motion Adkins to pull Agenda Item 8.5 and move to Other Business as 10.05.
ACTION: Motion Boyd second Pryde and carried by a 6:0 vote (Maffei absent); Council approved the agenda as amended.
4.PRESENTATIONS
NONE
AGENDA ITEM 8.3
5. PUBLIC COMMENT PERIOD
Mayor Morcos opened the public comment period at 6:31 p.m. There were no speakers. Mayor Morcos closed the public comment period at 6:31 p.m.
6. BOARDS AND COMMISSIONS REPORTS
6.1 Advisory Boards/Commissions/Committees
Park Board Chair Drew Blazey reported that the annual Easter Egg Hunt was a success. He also thanked the City Council for investing in the Medina Park playground area.
Police Chief Burns reported that the next Emergency Preparedness meeting is Tuesday, April 18 at 5:00 pm here at City Hall. He also reported that he held a Neighborhood Watch forum on March 23 at St. Thomas Church. Approximately 40 people attended.
Director of Development Services Robert Grumbach gave a brief report of the Planning
Commission meeting where the main topic was the proposed sign code. Grumbach also discussed with council their receiving a sign code recommendation from the Planning Commission and scheduling this for a June meeting discussion with a hearing in July.
In response to a question, he also informed the council that the T-Mobile litigation has been stayed for an additional 140 days.
Council reported on events since the last meeting.
7. CITY MANAGERS REPORT
7. City Manager's Report
City Manager Michael Sauerwein gave an update on the 84th Avenue/24th Street design project and reported that the Transportation Improvement Board approved addition funds in the amount of $999,300 split between Clyde Hill and Medina. He briefed the council on the conditions for the additional funds. He thanked Council for attending the
Public Works tour. The next Committee of the Whole meeting is Wednesday, April 12, 2017 here at City Hall.
7.1 Police, Development Services, Finance, Central Services, Public Works 8. CONSENT AGENDA
ACTION: Motion Boyd second Adkins and carried by a 6:0 (Maffei absent) vote; Council approved the Consent Agenda with the exception of Agenda 8.5, which was pulled
for a separate discussion.
AGENDA ITEM 8.3
8.1 Subject: Approved January 17, 2017 Park Board Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Sunita Hall, Deputy City Clerk
8.2 Subject: Approved February 15, 2017 Planning Commission Meeting Minutes
Recommendation: Receive and file.
Staff Contact: Kristin McKenna, Development Services Coordinator
8.3 Subject: DRAFT March 13, 2017 City Council Special and Regular Meeting Minutes.
Recommendation: Adopt.
Staff Contact: Aimee Kellerman, City Clerk
8.4 Subject: March 2017, Check Register.
Recommendation: Approve.
Staff Contact: Julie Ketter, Acting Finance Director
ACTION: Agenda Item 8.5 was moved to Other Business as 10.05 for further discussion.
8.6 Subject: Sexual Assault Awareness Proclamation
Recommendation: Raising awareness on the subject of Sexual Assault.
Staff Contact: Aimee Kellerman, City Clerk
9. PUBLIC HEARING
None.
10. OTHER BUSINESS
10.05 Subject: Puget Sound Energy Franchise
Recommendation: Approve.
Staff Contact: Michael Sauerwein, City Manager
Council discussed the proposed Puget Sound Energy Franchise.
ACTION: By consensus Council agreed to send their suggested changes to the franchise agreement to staff by the end of this week. The updated proposed franchise agreement will be brought back to Council at the May 8 City Council meeting.
10.1 Subject: Short term rental "AirBnB"
Recommendation: Discussion item only.
Staff Contact: Robert Grumbach, Development Services Director; Kathleen Haggard, City Attorney
City Attorney Kathleen Haggard gave a brief summary.
AGENDA ITEM 8.3
Council discussed.
ACTION: Discussion item only; no action taken.
10.2 Subject: Medina Park 12th Street Tree Planting
Recommendation: Discussion item; outcome depends upon the conclusion of council
discussion.
Staff Contact: Ryan Osada, Public Works Director
Park Board Chair Drew Blazey gave a presentation on the 12th Street tree planting idea.
Council discussed and thank the Park Board for their work on this.
ACTION: Discussion item only; Council agreed to table this topic at this time.
10.3 Subject: City Council Agenda Calendar
Recommendation: Discussion item only; no action needed.
Result of Recommended Action: Council and staff will review upcoming meetings and make necessary changes as needed.
Staff Contact: Michael Sauerwein, City Manager
ACTION: Council and staff reviewed upcoming meetings and there were no changes to the meeting calendar.
11. PUBLIC COMMENT
Mayor Morcos opened the public comment period at 8:00 p.m. There were no speakers. Mayor Morcos closed the public comment period at 8:00 p.m.
12. ADJOURNMENT
Motion Pryde second Lee; Council adjourned the Regular Meeting at 8:00 p.m.
_______________________
Alex Morcos, Mayor
Attest:
_____________________________ Aimee Kellerman, City Clerk
AGENDA ITEM 8.3
Check Register
April 2017
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Autonation Shared Service Center 231378 Vehicle #20 Maint.$216.48 58661 4/5/2017 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
Autonation Shared Service Center 229745 Vehicle #18 Maint.$304.47 58661 4/5/2017 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
Autonation Shared Service Center 228830 Vehide #18 Maint.$490.33 58661 4/5/2017 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
$1,011.28 58661 Total
Cdw Government Inc HFN0758 Shelves $137.25 58663 4/5/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
$137.25 58663 Total
Centurylink 4254517838049B - 3/7-4/7/17 CH Credit Card Terminal $128.04 58664 4/5/2017 001-000-000-518-10-42-00 Postage/Telephone
Centurylink 4256373989759B - 3/17-4/17/17 PD Phone/Fax $187.75 58664 4/5/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$315.79 58664 Total
CleanPro Services 01-0317 CH Janitorial Services-March $1,249.00 58665 4/5/2017 001-000-000-518-30-48-00 Repairs/maint-City Hall Bldg
$1,249.00 58665 Total
Clyde Hill, City of 3/16/17 B 84th Ave. NE Median Irrigation $209.10 58666 4/5/2017 001-000-000-576-80-47-00 Utilities
Clyde Hill, City of 3/16/17 A 84th/24th Signal Utilities Maint.$205.40 58666 4/5/2017 101-000-000-542-63-41-00 Street Light Utilities
$414.50 58666 Total
CrimeTech 4031A Evidence Supplies $27.45 58667 4/5/2017 001-000-000-521-20-31-00 Office Supplies
$27.45 58667 Total
Crystal And Sierra Springs-Admin 11037150040117 CH Drinking Water $107.89 58668 4/5/2017 001-000-000-518-10-41-00 Professional Services
$107.89 58668 Total
Day Wireless Systems 431700 Repair VHF Repeater $940.00 58669 4/5/2017 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$940.00 58669 Total
Dell Marketing LP 10153165626 Port Replicator $279.20 58670 4/5/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
$279.20 58670 Total
Eastside Public Safety Communicat'n 8869 Monthly Radio Access $530.25 58671 4/5/2017 001-000-000-521-20-51-20 Dispatch-EPSCA
$530.25 58671 Total
Galls Incorporated 7196682 Badge $107.86 58672 4/5/2017 001-000-000-521-20-22-00 Uniforms
$107.86 58672 Total
Gray & Osborne, Inc.1-17452 Overlake DR E Bridge Railing-PE $249.55 58673 4/5/2017 307-000-000-595-30-05-00 Overlake DR East
Gray & Osborne, Inc.9-16530 TIB-NE 32nd St Overlay-Insp/PM $167.12 58673 4/5/2017 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.5-16602 TIB-84th/24th-PE $1,137.36 58673 4/5/2017 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.1-17458 NE 32nd Gravel Path-PE $1,349.16 58673 4/5/2017 307-000-000-595-30-63-10 Sidewalk-82nd Ave/NE 8th ST, PO Improvements
Gray & Osborne, Inc.5-16590 TIB-City Hall Sdwk-Insp.$596.51 58673 4/5/2017 307-000-000-595-30-63-11 City Hall
Gray & Osborne, Inc.2-17428 Medina Pk Playground Imp.-Insp $3,183.27 58673 4/5/2017 307-000-000-595-30-63-20 Park Improvements
$6,682.97 58673 Total
Home Depot Credit Services 6029226 Screws for Shop $48.08 58674 4/5/2017 001-000-000-576-80-31-00 Operating Supplies
$48.08 58674 Total
Ingallina's Box Lunch 01-360149 Ret. Party Food Tray $62.65 58675 4/5/2017 001-000-000-518-10-49-10 Miscellaneous
Ingallina's Box Lunch 01-358100 Ret. Party Food Trays $296.42 58675 4/5/2017 001-000-000-518-10-49-10 Miscellaneous
$359.07 58675 Total
Int'l Institute of Municipal Clerks 5/22/17 IIMC IIMC Dinner Resrvation $45.00 58676 4/5/2017 001-000-000-518-10-43-00 Travel & Training
$45.00 58676 Total
JR Mailing Services, Inc.21873 Capital Projects Postcard-PW $616.00 58677 4/5/2017 001-000-000-518-10-49-30 Postcard, Public information
$616.00 58677 Total
Konica Minolta Business Solutions 244495869 PD Copier $96.58 58678 4/5/2017 001-000-000-521-20-45-00 Equipment-Lease & Rentals
Konica Minolta Business Solutions 244495871 PD Copier Usage $300.05 58678 4/5/2017 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$396.63 58678 Total
Konica Minolta Premier Finance 29997120 CH Copier $232.24 58679 4/5/2017 001-000-000-518-10-41-00 Professional Services
$232.24 58679 Total
Kroesen's Uniform Company 43234 Uniform Shirts $67.84 58680 4/5/2017 001-000-000-521-20-22-00 Uniforms
$67.84 58680 Total
Level 3 Communications, LLC 53340580 CH Telephones $465.48 58681 4/5/2017 001-000-000-518-10-42-00 Postage/Telephone
$465.48 58681 Total
Message Watcher, LLC 34134 Email Archiving $279.80 58682 4/5/2017 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
$279.80 58682 Total
Navia Benefit Solutions 10081162 Mar'17 Flex Fee $51.10 58683 4/5/2017 001-000-000-514-20-49-10 Miscellaneous
$51.10 58683 Total
Page 1 of 5
AGENDA ITEM 8.4
Check Register
April 2017
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Northwest Aed, Inc.3351 Batteries & Pads /HeartStart Defib.$562.83 58684 4/5/2017 001-000-000-521-20-31-00 Office Supplies
$562.83 58684 Total
Otak, Inc.00031700123A-H Tree Code Review Services $582.84 58685 4/5/2017 001-000-000-558-60-41-50 Landscape Consultant
Otak, Inc.00031700119A-H Tree Code Review Services $1,830.12 58685 4/5/2017 001-000-000-558-60-41-50 Landscape Consultant
Otak, Inc.31700115 Beach Park Tree Planting Plan $358.98 58685 4/5/2017 103-000-000-589-90-49-10 Miscellaneous-Tree Replacement
Otak, Inc.31700114 Medina Pk 12th St Tree Planting-Conceptual $297.00 58685 4/5/2017 103-000-000-589-90-49-10 Miscellaneous-Tree Replacement
$3,068.94 58685 Total
Pacific Topsoils, Inc.8-T1016477 Dump Clean Green $105.00 58686 4/5/2017 001-000-000-576-80-41-04 Professional Services-Misc
$105.00 58686 Total
PST Investigations PSTI16-702 Background-Kelly $2,436.96 58687 4/5/2017 001-000-000-521-20-41-50 Recruitment-Background
$2,436.96 58687 Total
Puget Sound Energy 200018418620 - 2/18-3/21/17 CH Utilities $1,537.46 58688 4/5/2017 001-000-000-518-10-47-00 Utility Serv-Elec,Water,Waste
Puget Sound Energy 200004850133 - 2/15-3/16/17 Camera NE 24th $27.68 58688 4/5/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844698 - 2/22-3/22-17 Camera NE 10th $36.58 58688 4/5/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200024956076 - 2/18-3/21/17 Camera 82nd Ave.$45.11 58688 4/5/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200004844904 - 2/22-3/22/17 Camera 740 ODE $32.06 58688 4/5/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Puget Sound Energy 200012316424 - 2/18-3/21/17 PW Shop Power $785.29 58688 4/5/2017 001-000-000-576-80-47-00 Utilities
Puget Sound Energy 200004844466 - 2/22-3/22/17 View Pt. Pk. Power $29.20 58688 4/5/2017 001-000-000-576-80-47-00 Utilities
$2,493.38 58688 Total
San Diego Police Equipment CO 626952 Ammunition $1,397.66 58689 4/5/2017 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
$1,397.66 58689 Total
Seattle Times, The 718915 Legal Notice $39.78 58690 4/5/2017 001-000-000-518-10-44-00 Advertising
$39.78 58690 Total
Sports Service 523390 Gun Scrubbers $230.83 58691 4/5/2017 001-000-000-521-20-31-40 Police Operating Supplies
$230.83 58691 Total
Spot-On Print & Design 45266 Postcards-PW Proj. Tour $364.64 58692 4/5/2017 001-000-000-518-10-44-00 Advertising
$364.64 58692 Total
WA ST Dept of Retirement Systems 1215211 OASI 2016 Tax Year $25.00 58693 4/5/2017 001-000-000-514-20-49-10 Miscellaneous
$25.00 58693 Total
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $204.36 58694 4/5/2017 631-000-000-586-83-08-00 WA St -Emer Med and Trauma
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $410.09 58694 4/5/2017 631-000-000-586-83-31-00 WA St-Auto Theft Protection
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $75.39 58694 4/5/2017 631-000-000-586-83-32-00 WA ST Traumatic Brain Injury
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $100.78 58694 4/5/2017 631-000-000-586-89-09-00 WA ST Highway Account
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $28.19 58694 4/5/2017 631-000-000-586-89-14-00 WA St-State Highway Safety
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $17.76 58694 4/5/2017 631-000-000-586-89-15-00 WA ST Death Inv Account
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $92.55 58694 4/5/2017 631-000-000-586-90-02-00 WA State Gen Fund 54
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $4,406.57 58694 4/5/2017 631-000-000-586-91-00-00 WA St-State Gen Fund 40
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $2,190.40 58694 4/5/2017 631-000-000-586-92-00-00 WA St-State Gen Fund 50
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $75.00 58694 4/5/2017 631-000-000-586-96-03-00 WA St-Lab-Bld/breath
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $1,248.06 58694 4/5/2017 631-000-000-586-97-05-00 WA St-JIS
WA ST Treasurer's Office 2017 Q1 1st Qtr State Remittance $117.00 58694 4/5/2017 631-000-000-589-40-52-01 WA St-Bldg Code Fee
$8,966.15 58694 Total
Accurate Electric 1704051K Electrical Work $163.90 58695 4/21/2017 001-000-000-521-20-48-00 Repairs & Maint-Equip & Evidence SW
$163.90 58695 Total
AT&T Mobility 287258626545 - 5/5-4/4 Connection to NORCOM $252.00 58696 4/21/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$252.00 58696 Total
AWC 2017 AWCPD AWCPD Membership Grumbach $50.00 58697 4/21/2017 001-000-000-558-60-49-00 Dues,Subscriptions,Memberships
$50.00 58697 Total
Bellevue City Treasurer 90108897 - 1/24-3/22 Irrigation Water $111.25 58698 4/21/2017 001-000-000-576-80-47-00 Utilities
$111.25 58698 Total
Bellevue, City of 31843 2017 ARCH $3,977.00 58699 4/21/2017 001-000-000-551-10-40-00 Public Housing Services - ARCH
$3,977.00 58699 Total
Bellevue, City of 31890 1st Half 2017 Fire Services $348,210.50 58700 4/21/2017 001-000-000-522-20-51-00 Fire Control Services
$348,210.50 58700 Total
BHC Consultants, LLC 8685 Bldg. Inspection Services $2,500.39 58701 4/21/2017 001-000-000-558-60-41-06 Building Inspector Contract
$2,500.39 58701 Total
Page 2 of 5
AGENDA ITEM 8.4
Check Register
April 2017
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Blumenthal Uniforms & Equipment 6919422 Clip on Badge Holder $8.76 58702 4/21/2017 001-000-000-521-20-22-00 Uniforms
Blumenthal Uniforms & Equipment 7263231 Tactical Belt $43.79 58702 4/21/2017 001-000-000-521-20-22-00 Uniforms
Blumenthal Uniforms & Equipment 7305242 Tactical Belt $43.99 58702 4/21/2017 001-000-000-521-20-22-00 Uniforms
Blumenthal Uniforms & Equipment 6871466 Credit-Badge ($102.48)58702 4/21/2017 001-000-000-521-20-22-00 Uniforms
Blumenthal Uniforms & Equipment 6880317 Watch Cap $53.63 58702 4/21/2017 001-000-000-521-20-22-00 Uniforms
Blumenthal Uniforms & Equipment 6880323 Watch Cap $30.64 58702 4/21/2017 001-000-000-521-20-22-00 Uniforms
$78.33 58702 Total
BRC Acoustics & Audiovisual Design 24720 Noise Code Consultant Help $1,137.44 58703 4/21/2017 001-000-000-558-60-41-00 Prof Services
$1,137.44 58703 Total
Cdw Government Inc HMF6998 Firewall $904.06 58704 4/21/2017 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
Cdw Government Inc HBD9856 Firewall Parts $71.30 58704 4/21/2017 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
Cdw Government Inc HMN6814 Firewall Protection CH & PD $708.73 58704 4/21/2017 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
Cdw Government Inc HLW5068 Firewall Hardware $2,080.60 58704 4/21/2017 001-000-000-594-14-64-00 City Hall IT HW/SW >$5K Capital Outlay
Cdw Government Inc HMF6998 Firewall $904.05 58704 4/21/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Cdw Government Inc HBD9856 Firewall Parts $71.30 58704 4/21/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Cdw Government Inc HMN6814 Firewall Protection CH & PD $708.73 58704 4/21/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
Cdw Government Inc HLW5068 Firewall Hardware $2,080.60 58704 4/21/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
$7,529.37 58704 Total
Centurylink 4254517838049B - 4/7-5/7/17 CH CC Terminal $128.67 58705 4/21/2017 001-000-000-518-10-42-00 Postage/Telephone
Centurylink 4254542095384B - 4/8/17 EMP Line $109.33 58705 4/21/2017 001-000-000-525-60-42-00 Communications/Data
Centurylink 4254548183070B - 4/8-5/8/17 PW Line For Alarm & Fire $107.47 58705 4/21/2017 001-000-000-576-80-42-00 Telephone/postage
$345.47 58705 Total
CNR, Inc 14099 APR'17 Mitel Phones $198.48 58706 4/21/2017 001-000-000-514-20-48-00 Repairs & Maint-Annual Software Maint
$198.48 58706 Total
Comcast 8498330130193264 - 4/16-5/15 Camera Ne 12th $231.35 58707 4/21/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130193223 - 4/16-5/15 Camera NE 24th $231.35 58707 4/21/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330130197935 - 4/7-5/6 Camera 1000 Lk Wa Blvd $231.27 58707 4/21/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Comcast 8498330081741723 - 4/7-5/6 Camera 700 Lk Wa Blvd $231.27 58707 4/21/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$925.24 58707 Total
Crystal And Sierra Springs-Police 5296969040117 PD Water $90.74 58708 4/21/2017 001-000-000-521-20-31-00 Office Supplies
$90.74 58708 Total
Crystal And Sierra Springs-PW 5291929040117 PW Drinking Water $33.58 58709 4/21/2017 001-000-000-576-80-31-00 Operating Supplies
$33.58 58709 Total
Dell Marketing LP 10158463749 MS Surface Pro4-CC,DCC,FC,PRR $8,472.86 58710 4/21/2017 001-000-000-514-20-31-00 IT HW SW Oper Supplies-City Hall
Dell Marketing LP 10156302670 Monitor Stand $139.60 58710 4/21/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
Dell Marketing LP 10156045584 Monitor Stand/Monitor $563.33 58710 4/21/2017 001-000-000-521-20-31-01 IT HW,SW Off Equip <$5K
Dell Marketing LP 10156606962 Server $4,699.68 58710 4/21/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
$13,875.47 58710 Total
Dooley Enterprises, Inc.53757 Ammo $4,124.44 58711 4/21/2017 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
$4,124.44 58711 Total
Evergreen Technologies Inc.12434 Upgrade Wire City Hall $10,282.49 58712 4/21/2017 307-000-000-595-30-63-11 City Hall
$10,282.49 58712 Total
Galls Incorporated 7251221 Fox Earphone $117.09 58713 4/21/2017 001-000-000-521-20-22-00 Uniforms
$117.09 58713 Total
Gray & Osborne, Inc.4-16601 NPDES Reporting $1,920.97 58714 4/21/2017 101-000-000-542-30-41-03 NPDES Grant
Gray & Osborne, Inc.2-17452 Overlake Drive East Railing-PE $6,201.42 58714 4/21/2017 307-000-000-595-30-05-00 Overlake DR East
Gray & Osborne, Inc.10-16530 TIB-NE 32nd St. Overlay Insp.$407.48 58714 4/21/2017 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.1-17479 City Hall Parking Improv.-PE $2,571.64 58714 4/21/2017 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.6-16602 TIB-34th Ave NE-PE $138.46 58714 4/21/2017 307-000-000-595-30-63-01 Road Construction
Gray & Osborne, Inc.2-17458 NE 32nd St. Gravel Path-PE $1,947.67 58714 4/21/2017 307-000-000-595-30-63-10 Sidewalk-82nd Ave/NE 8th ST, PO Improvements
Gray & Osborne, Inc.6-16590 TIB-City Hall Sidewalk Insp.$1,297.97 58714 4/21/2017 307-000-000-595-30-63-11 City Hall
Gray & Osborne, Inc.3-17428 Medina Pk Playground-Insp.$1,902.63 58714 4/21/2017 307-000-000-595-30-63-20 Park Improvements
$16,388.24 58714 Total
Gray, Sarah 4/18/17 REIMB Easter Egg Hunt Candy $322.32 58715 4/21/2017 001-000-000-576-80-49-00 Miscellaneous, annual lease
$322.32 58715 Total
Page 3 of 5
AGENDA ITEM 8.4
Check Register
April 2017
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Great Floors, LLC 799144 PD Carpet & Installation $1,857.12 58716 4/21/2017 001-000-000-594-21-64-10 Police HW/SW Equipment >$5K Capital Outlay
$1,857.12 58716 Total
Home Depot Credit Services 3083677 Saw Blades, Zip Ties $148.10 58717 4/21/2017 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 4126562 Sandpaper $25.44 58717 4/21/2017 001-000-000-576-80-31-00 Operating Supplies
Home Depot Credit Services 9063571 Irrigation Parts $54.14 58717 4/21/2017 001-000-000-576-80-31-00 Operating Supplies
$227.68 58717 Total
Jackson, Allyson 4/4/17 INV Airport Noise Consulting $781.25 58718 4/21/2017 001-000-000-511-60-41-00 Professional Services
$781.25 58718 Total
JR Mailing Services, Inc.21389 Postage Used $543.11 58719 4/21/2017 001-000-000-518-10-49-30 Postcard, Public information
JR Mailing Services, Inc.21874 City Newsletter-Spring $615.99 58719 4/21/2017 001-000-000-518-10-49-30 Postcard, Public information
$1,159.10 58719 Total
Kaiser Permanente 65721170 Medical-Kelly $442.00 58720 4/21/2017 001-000-000-521-20-41-50 Recruitment-Background
$442.00 58720 Total
KC Office of Finance 11005698 MAR'17 INET $241.00 58721 4/21/2017 001-000-000-514-20-41-00 IT Tech, SW Services- City Hall
KC Office of Finance 11005698 MAR'17 INET $241.00 58721 4/21/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
$482.00 58721 Total
Kirkland, City of KPD2017-012 Housing-Jail $80.00 58722 4/21/2017 001-000-000-521-20-51-50 Jail Service-Prisoner Board
Kirkland, City of KPD2017-010 DV Services-Jan-Mar $22.43 58722 4/21/2017 001-000-000-521-20-51-80 Domestic Violence-Kirkland
$102.43 58722 Total
Konica Minolta Business Solutions 244841542 CH Copier $462.63 58723 4/21/2017 001-000-000-518-10-41-00 Professional Services
Konica Minolta Business Solutions 244841157 PD Copier $128.00 58723 4/21/2017 001-000-000-521-20-45-00 Equipment-Lease & Rentals
$590.63 58723 Total
Konica Minolta Premier Finance 30131467 Copier Lease $233.30 58724 4/21/2017 001-000-000-518-10-41-00 Professional Services
$233.30 58724 Total
Lee Johnson Auto Family 293825 2015 Chevy Tahoe Maint.$124.16 58725 4/21/2017 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
$124.16 58725 Total
LexisNexis Risk Management - Account 1011660 1011660-20170331 Investigative Tool $55.00 58726 4/21/2017 001-000-000-521-20-41-00 Professional Services
$55.00 58726 Total
Lowe's Business Account 6374208 Screws for Park Plaques $14.07 58727 4/21/2017 001-000-000-576-80-31-00 Operating Supplies
Lowe's Business Account 64117601 Tow Straps & Gloves $119.75 58727 4/21/2017 001-000-000-576-80-31-00 Operating Supplies
Lowe's Business Account 24411923 Pothole Patch & Sidewalk Repair $114.75 58727 4/21/2017 101-000-000-542-30-41-10 Road & Street Maintenance
$248.57 58727 Total
Michael & JJ , LLC 1/1-4/3/17 STMT PD Dry Cleaning $95.86 58728 4/21/2017 001-000-000-521-20-22-00 Uniforms
$95.86 58728 Total
Moberly & Roberts, PLLC 668 MAR'17 Prosecution Services $4,000.00 58729 4/21/2017 001-000-000-512-50-41-10 Prosecuting Attorney
$4,000.00 58729 Total
Nando P Merlino, DBA NPM Construction Co.17040401 Medina Pk Plaground Improv.$97,534.49 58730 4/21/2017 307-000-000-595-30-63-20 Park Improvements
Nando P Merlino, DBA NPM Construction Co.17170401 Medina Pk Playground Improv.(unbilled tax)$3,301.74 58730 4/21/2017 307-000-000-595-30-63-20 Park Improvements
Nando P Merlino, DBA NPM Construction Co.17040401 Medina Pk Plaground Improv.($4,453.63)58730 4/21/2017 631-000-000-389-20-00-00 Retainage - CPI/PW
$96,382.60 58730 Total
Norcom 374 Norcom 2nd Qtr. 2017 $25,093.25 58731 4/21/2017 001-000-000-521-20-51-15 Dispatch Services-Norcom Trans
$25,093.25 58731 Total
Pacific Topsoils, Inc.8-T10252438 Dump Clean Green $105.00 58732 4/21/2017 001-000-000-576-80-41-04 Professional Services-Misc
$105.00 58732 Total
Pitney Bowes Global Financial Services LLC 3303305669 CH Postage Meter Lease $295.71 58733 4/21/2017 001-000-000-518-10-42-00 Postage/Telephone
$295.71 58733 Total
Porter Foster Rorick, LLP 106090 City Attorney-Finnigan $2,107.50 58734 4/21/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 106090 City Attorney-General & retainer $21,474.98 58734 4/21/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 106090 City Attorney-HR $1,587.50 58734 4/21/2017 001-000-000-515-30-41-10 City Attorney
Porter Foster Rorick, LLP 106090 City Attorney-Tmobile $1,350.00 58734 4/21/2017 001-000-000-515-30-41-10 City Attorney
$26,519.98 58734 Total
Pro-shred 17763 CH Shredding $53.00 58735 4/21/2017 001-000-000-518-10-41-00 Professional Services
$53.00 58735 Total
Public Safety Testing, Inc.2017-7411 Qtr 1 Subscription Fees $135.00 58736 4/21/2017 001-000-000-521-20-41-50 Recruitment-Background
$135.00 58736 Total
Page 4 of 5
AGENDA ITEM 8.4
Check Register
April 2017
Vendor Invoice Number Expense Notes Invoice Amount Check Number Check Date Account Number Account Description
Puget Sound Energy 30000000087 - 3/3-3/31 Street Light Power $2,085.49 58737 4/21/2017 101-000-000-542-63-41-00 Street Light Utilities
$2,085.49 58737 Total
San Diego Police Equipment CO 627123 Ammunition $146.67 58738 4/21/2017 001-000-000-521-20-31-60 Ammo/Range (Targets, etc)
$146.67 58738 Total
SCORE 2445 Jail Housing $162.65 58739 4/21/2017 001-000-000-521-20-51-50 Jail Service-Prisoner Board
$162.65 58739 Total
Seattle Times, The 724450 Legal Notice $85.68 58740 4/21/2017 001-000-000-518-10-44-00 Advertising
Seattle Times, The 718915 Legal Notice-Ord.$39.78 58740 4/21/2017 001-000-000-518-10-44-00 Advertising
Seattle Times, The 722480 Legal Notice-DS $114.75 58740 4/21/2017 001-000-000-518-10-44-00 Advertising
$240.21 58740 Total
Sound Law Center 1946 Hearing Examiner Services $852.50 58741 4/21/2017 001-000-000-558-60-41-02 Hearing Examiner
$852.50 58741 Total
Spot-On Print & Design 45312 Spring Newsletter $396.30 58742 4/21/2017 001-000-000-518-10-41-00 Professional Services
$396.30 58742 Total
Statewide Security Q2 17328 Fire/Intrusion Monitoring $240.00 58743 4/21/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
Statewide Security Q2 17244 Qrtly Alarm Monitoring $102.00 58743 4/21/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
Statewide Security Q2 17243 Qrtly Cell Phone Backup $147.00 58743 4/21/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
Statewide Security 17888 Camera Maint.$254.10 58743 4/21/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
Statewide Security 17876 Camera Maint.$771.10 58743 4/21/2017 001-000-000-521-20-48-20 Repairs & Maint- HW/SW Maint Cameras
$1,514.20 58743 Total
Stewart MacNichols Harmell, Inc., PS Mar-17 Public Defense Services $700.00 58744 4/21/2017 001-000-000-512-50-41-20 Public Defender
Stewart MacNichols Harmell, Inc., PS Feb-17 Public Defense Services $700.00 58744 4/21/2017 001-000-000-512-50-41-20 Public Defender
$1,400.00 58744 Total
T-Mobile 934170684 - 2/21-3/20 Cell Phones-PD & PW $389.04 58745 4/21/2017 001-000-000-521-20-42-00 Communications (phone,Pagers)
T-Mobile 934170684 - 2/21-3/20 Cell Phones-PD & PW $100.57 58745 4/21/2017 001-000-000-576-80-42-00 Telephone/postage
$489.61 58745 Total
US Bank Voyager Fleet Sys.869362426714 Fleet Fuel & Wiper Blades $1,581.25 58746 4/21/2017 001-000-000-521-20-32-00 Vehicle Expenses-Gas, Car Wash
US Bank Voyager Fleet Sys.869362426714 Fleet Fuel & Wiper Blades $28.36 58746 4/21/2017 001-000-000-521-20-48-10 Repairs & Maint-Automobiles
$1,609.61 58746 Total
Utilities Underground Location Ctr 7030164 Utility Locate Services $76.11 58747 4/21/2017 101-000-000-542-30-47-00 Utility Services
$76.11 58747 Total
WA ST Dept of Transportation FB91017009171 PW vehicle Fuel $264.76 58748 4/21/2017 001-000-000-576-80-32-00 Vehicle Fuel & Lube
$264.76 58748 Total
Washington State Patrol l17006830 Background for Statewide $50.00 58749 4/21/2017 001-000-000-521-20-41-50 Recruitment-Background
$50.00 58749 Total
Wide Format Company, The 98436 PRR Copies $138.50 58750 4/21/2017 001-000-000-518-10-49-40 Photocopies
$138.50 58750 Total
Zee Medical Service Co.68329052 Medical Supplies $175.01 58751 4/21/2017 001-000-000-521-20-31-00 Office Supplies
$175.01 58751 Total
US Bank EFT, bank fees $114.58 EFT, bank fees 4/30/2017 001-000-000-514-20-49-10 Miscellaneous
$114.58 EFT, bank fees Total
WA ST Dept of Licensing EFT, CPL fees $18.00 EFT, CPL fees 4/30/2017 631-000-000-589-40-52-88 Dept Of Lic-Gun Permit-$18/21
$18.00 EFT, CPL fees Total
Ketter, Julie 4/7/17 REIMB Ketter-LERA $42.23 EFT 4/21/2017 001-000-000-514-20-43-00 Travel & Training
Ketter, Julie 3/31/17 REIMB Ketter-SAO Workshop $42.05 EFT 4/21/2017 001-000-000-514-20-43-00 Travel & Training
$84.28 EFT Total
$613,571.71 Grand Total
Payroll April 2017 Payroll Payroll 17,407.68$ Total 4/28/2017 001-000-000-513-10-11-00 Salaries, Wages & Benefits
Payroll April 2017 Payroll Payroll 24,192.47$ Total 4/28/2017 001-000-000-514-20-11-00 Salaries, Wages & Benefits
Payroll April 2017 Payroll Payroll 28,897.36$ Total 4/28/2017 001-000-000-518-10-11-00 Salaries, Wages & Benefits
Payroll April 2017 Payroll Payroll 130,881.55$ Total 4/28/2017 001-000-000-521-20-11-00 Salaries, Wages & Benefits
Payroll April 2017 Payroll Payroll 35,273.70$ Total 4/28/2017 001-000-000-558-60-11-00 Salaries, Wages & Benefits
Payroll April 2017 Payroll Payroll 31,209.99$ Total 4/28/2017 001-000-000-576-80-11-00 Salaries, Wages & Benefits
Payroll April 2017 Payroll Payroll 20,806.87$ Total 4/28/2017 101-000-000-542-30-11-00 Salaries, Wages & Benefits
288,669.62$ Payroll Grand Total
Page 5 of 5
AGENDA ITEM 8.4
City of Medina
Proclamation
NATIONAL POLICE WEEK
AND
PEACE OFFICER MEMORIAL DAY
WHEREAS, In 1962 the Congress and the President of the United States signed a proclamation
which designated May 15 as “Peace Officer Memorial Day” and the week in which that date falls as
“Police Week”; and
WHEREAS, members of law enforcement recognize their duty to serve the citizens of the City of
Medina by safeguarding life and property, by protecting them against violence and disorder, and by
protecting the innocent against deception and the weak against oppression or intimidation; and
WHEREAS, during Law Enforcement Week, and throughout the year, the Medina City Council
recognizes and appreciates the critical contributions and sacrifices made by members of law
enforcement at all levels, and honors their courage and dedication;
WHEREAS, the dedicated men and women of the Medina Police Department provide this vital
public service day and night enforcing the law, safeguarding the lives and property, rights and
freedom of every community member,
NOW, THEREFORE, I, Alex Morcos, Mayor of the City of Medina, Washington, and on behalf of the
City Council, do hereby proclaim the City’s recognition and appreciation of our law enforcement
officers, past and present, by designating the week of May 14 – 20, 2017 as
NATIONAL POLICE WEEK
in recognition of the service given by these men and women who stand guard to preserve the rights
and security of all citizens.
Further, the City Council calls upon the citizens of Medina to observe May 15, 2017 as
PEACE OFFICER’S MEMORIAL DAY
in honor of those fallen law enforcement officers and those who became disabled in the
performance of their duty, and recognize and offer our respect to the survivors of our fallen heroes.
___________________________________________________
Alex Morcos, Mayor – City of Medina
AGENDA ITEM 8.5
Medina City Council Regular Meeting AGENDA ITEM 8.6 Monday, May 8, 2017
AGENDA BILL
Subject: Receipt of Planning Commission Recommendation Regarding Sign Code Amendments
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Robert Grumbach, Development Services Director
Summary: In August 1989, a comprehensive updated sign code was adopted for Medina. In
setting the public policy behind this sign code, the City Council cited the “quiet suburban
character of the city” as one of the community’s chief attractions. The City wanted to make sure the aesthetics of signs was consistent with this character.
Fast forward 21 years later, and an effort to update the sign code was added to the Planning
Commission’s work program in 2010. At the time, questions about the adequacy of the sign code to protect community character was raised particularly as this pertained to home businesses. One of the early questions raised was that despite much of the signage displayed around the community being noncompliant, there were few complaints about signs.
Subsequently, in June 2015, the U.S. Supreme Court’s decision in Reed v. Town of Gilbert had a far-reaching impact on local government sign codes. The primary takeaways of the Reed case was that local sign regulations must be content-neutral and that a sign code will be subject to
“strict scrutiny” judicial review if it applies different standards to signs based on: 1. A sign’s content (i.e., what is written or portrayed on the sign); 2. The purpose of the sign; or 3. Who is putting up the sign. Few sign codes using content based criteria are believed capable of surviving a “strict scrutiny” review. However, Reed did not prohibit local governments from regulating signs based on a
“time, place, or manner” approach. The key point is that regulations affecting non-commercial signs must be content, purpose, and entity neutral. Commercial signs were not covered by Reed and continue to follow a “narrowly tailored to serve compelling state interests” review standard.
Some of the more significant changes in the Planning Commission recommendation include eliminating the requirement for a conditional use permit and making signs standards for all non-residential uses similar. The Planning Commission spent considerable time discussing and debating real estate sign standards. Real estate and events signs (event signs advertise happenings such as open houses or garage sales) are categorized as commercial signs. As
such, it is very important that the standards reflect a compelling public interest of protecting the
residential character of Medina’s neighborhoods. While the real estate industry made it clear about their preference for standardized standards among the different jurisdictions, Medina
identifies itself as having a unique residential setting. Following standardization among different jurisdictions only makes sense if the standards are consistent with the local character. As mentioned above, complaints about real estate and event type signs have been rare including
complaints about noncompliant signs. The Planning Commission considered all of this and recommended increasing the maximum real estate sign area from 4 square feet to 5 square feet. Event signs are more complicated, but were recommended to be allowed a maximum 4
square feet in sign area.
Because sign regulations require a balancing of community aesthetics with limits on free speech, staff is recommending a discussion at the June council meeting so staff can provide background information. This background will be helpful in understanding the Planning
Commission’s efforts. A public hearing will be scheduled at the July regular council meeting to allow for additional public input (note: written public comments are included in the attachments
Medina City Council Regular Meeting AGENDA ITEM 8.6 Monday, May 8, 2017
although these tended to focus on the real estate signs).
In preparing the ordinance, a couple of changes to the Planning Commission’s
recommendations will be incorporated. These include deleting problematic language added at the last moment regrading code enforcement, and moving guidance language to help determine the number of nonresidential signs allowed to a location in the code that can allow the language
to be expanded to include guidance for residential signs. Attachment:
1. Draft Planning Commission Recommendation 2. Staff Report 3. Written Public Comments 4. Inventory and Background PowerPoint Presentation
Budget/Fiscal Impact: Not applicable Staff Recommendation: Approve
City Manager Approval:
Proposed Council Motion:
“I Move for the following:
1. Accept receipt of the Planning Commission’s recommendation regarding Sign Code Amendments and direct staff to prepare an ordinance;
2. Schedule a discussion on the proposed ordinance for the June 12, 2017, regular city council meeting; and 3. Schedule a public hearing on the proposed ordinance for
the July 10, 2017, regular city council meeting.”
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 1 of 14
MEDINA PLANNING COMMISSION
A RECOMMENDATION OF THE PLANNING COMMISSION OF THE CITY OF MEDINA, WASHINGTON, REPEALING AND READOPTING SECTION 20.30.020 OF THE MEDINA MUNICIPAL CODE (MMC) PERTAINING TO THE TYPE, SIZE, LOCATION, CONSTRUCTION AND PLACEMENT OF SIGNS; AND AMENDING VARIOUS SECTIONS OF CHAPTER 20.12 MMC PERTAINING TO DEFINITIONS; AND ADOPTING A NEW SECTION 20.30.025 MMC PERTAINING TO LOCATION IDENTITY SIGNS
WHEREAS, the City of Medina is classified as a non-charter code City under Title 35A Revised Code of Washington (RCW); and WHEREAS, the City of Medina is almost exclusively a single family residential community with only a few nonresidential premises; and WHEREAS, the quiet high-quality suburban characteristics of the City including quietness and aesthetic beauty are a chief attraction to residents; and WHEREAS, the Medina Comprehensive Plan adopts Goal LU-G1, which is “to maintain Medina’s high-quality residential setting and character;” and WHEREAS, the City Council adopted the existing sign regulations on August 14, 1989 by Ordinance No. 429, which were reformatted and re-codified as Section 20.30.020 by
Ordinance No. 900, effective September 2, 2013; and WHEREAS, the City Council added review of the sign code regulations to the 2010
Planning Commission Work Program to assure the regulations adequately reflected the community character; and WHEREAS, in June 2015, the U.S. Supreme Court decided Reed vs. Town of Gilbert, __U.S. 135 S. Ct. 2218 (2015), which held that strict constitutional scrutiny applies to content-
based sign regulations; and WHEREAS, the City seeks to promote the public interest of protecting the high-quality residential character of the community through a comprehensive system of reasonable, effective, consistent, content-neutral and nondiscriminatory sign standards; and
WHEREAS, the Planning Commission finds that the regulations contained in this recommendation are reasonable time, place and manner restrictions that are content neutral, narrowly tailored to serve the public interest in preventing traffic hazards, promoting businesses,
and in protecting the appearance of a high-quality residential community; and WHEREAS, in accordance with RCW 36.70A.106, a notice of intent was transmitted to
the Washington State Department of Commerce on February 2, 2017 (Material ID # 23361); and WHEREAS, a State Environmental Policy Act (SEPA) threshold Determination of Nonsignificance (DNS) for the proposal was issued on January 31, 2017, pursuant to WAC 197-11-340(1); and
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 2 of 14
WHEREAS, the planning commission held public meetings on February 23, March 22, April 26, May 24, June 14, November 22, 2016, March 28, 2017, and April 25, 2017, to discuss sign code regulations; and WHEREAS, notice of the Planning Commission’s public hearing was published in The
Seattle Times on January 31, 2017, in accordance with the content set forth in MMC 20.83.120, and posted to the City’s notice boards and website on January 31, 2017; and
WHEREAS, the Planning Commission held a public hearing on February 15, 2017, to receive testimony for and against the proposal; and
WHEREAS, at the March 28, 2017, regular meeting, the Planning Commission accepted additional testimony about the sign code from the public and members of the real estate profession; and WHEREAS, the Planning Commission considered the proposal, public comments, and other available information, and voted on the proposed amendments. NOW THEREFORE, BE IT ADVISED THAT THE PLANNING COMMISSION RECOMMENDS THE FOLLOWING: Section 1. Amend MMC 12.32.020. Section 20.32.020 of the Medina Municipal Code is recommended to be amended as follows:
It is unlawful to place or construct in the unimproved portions of any public rights-of-way any structure or artificial thing other than: A. Signs authorized under the provisions of MMC 20.30.020 and MMC 20.30.025;
… Section 2. Amend MMC 20.12.020. Section 20.12.020 of the Medina Municipal Code
is recommended to be amended to add the following definition:
“Abandoned sign” means a sign which no longer identifies or advertises a bona fide business, lessor, service, owner, product, or activity, and/ or for which no legal owner can be found. Section 3. Amend MMC 20.12.200. Section 20.12.200 of the Medina Municipal Code is recommended to be amended as follows:
…
“Sign” means any medium visible to the public including its structure and component parts which is used or intended to be used out of doors to convey a message to the public or otherwise attract attention to its subject matter, for advertising or any other purposes. “Sign, A-board” means a portable sign consisting of two sign faces hinged at the top and separated at the bottom to make it self-standing. “Sign area” means ((all faces of a sign which include a message, logo or other identification)) the area of the face of the sign. When a dimensional sign contains information on two sides of the sign, only one side is counted in determining sign area, except A-board signs where the average area of the two faces shall be used to determine sign area.
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 3 of 14
“Sign, banner” means a sign made of lightweight fabric or similar material that is temporarily mounted to a pole or building by one or more edge. National, state or municipal flags; or the official flag of any commercial or noncommercial institution shall not be considered banners. “Sign, commercial” means a sign containing commercial content used for identifying a building,
use, business or event, or to advertise the sale of goods, products, events or services. This includes real estate and event signs. “Sign face” means the surface upon, against or through which the letters, numerals, figures,
symbols, logos and graphic elements comprising the content or message of a sign is displayed or illustrated, not including structural supports or architectural features of a building. 1. In the case of panel or cabinet type signs, the sign face shall include the entire area of the
sign panel, cabinet or face substrate upon which the sign message is displayed or illustrated. 2. In the case of signs painted on a building, or individual letters or graphic elements affixed to a building or structure, the sign face shall comprise the sum of the geometric figures or combination of regular geometric figures drawn using connected straight lines closest to the edge of the letters or separate graphic elements comprising the sign message. 3. In the case of sign message enclosed within a painted or illuminated border, or displayed on a background contrasting in color with the color of the building or structure, the sign face shall comprise the area within the contrasting background, or within the painted or illuminated border. “Sign, freestanding” means a sign attached to a self-supporting structure such as columns, poles, or braces placed in or upon the ground. “Sign height” means the total vertical measurement of a sign including all components of the sign and the sign’s support structure.
“Sign, location identity” means signs that identify address numbers, property owners, and/or geographic areas such as neighborhoods and subdivisions. “Sign, mounted” means a sign that is applied or affixed to a building, wall or fence.
“Sign, municipal” means a sign erected by the City of Medina, or its authorized representatives, for the safety, convenience or information of its citizens, including, but not limited to traffic control signs, legal notices, City entrance signs, and signs announcing public and community
events, meetings, and activities. “Sign, noncommercial” means a sign containing non-commercial content used for identifying a building, use, or event, or to advertise noncommercial matters, excluding municipal signs. “Sign, off-site” means any sign that advertises or relates to an event, activity, use, good, product, or service that is not available on the premises upon which the sign is erected. “Sign, on-site” means any sign that advertises or relates to an event, activity, use, good, product, or service that is lawfully permitted to be offered, sold, traded, provided, or conducted at the location or premises upon which the sign is erected. “Sign, permanent((; permanent sign))” means any sign which is affixed((, directly or indirectly,)) to the ground or to any permanent structure or building, including walls, awnings and fences, in such a manner that it cannot be moved or transported with ease, and which is intended to
remain in one location and position for an extended period of time. “Sign, real estate & events” means a temporary sign that is for the sole purpose of advertising a
parcel, tract, lot, site or home for rent, lease or sale, or for advertising the sale of a home’s
household belongings. Real estate and event signs do not include the advertisement of
business establishments, advertisement of professional services, or other types of commercial
activity. The sign may contain words or symbols pertaining to permitted real estate and event
activities such as “open house,” “for rent, lease or sale,” “estate, garage or yard sale” or similar
wording, and may also contain information on the address, the timing of the event, the name of
the owner or the listing real estate office, and contact information. Logos of the listing agent’s
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 4 of 14
office may be included on the sign. No additional information related to commercial activity is
allowed on the sign.
“Sign support structure” means any structure designed for the support of a sign. “Sign, temporary((; temporary sign))” means ((any)) a sign displaying either commercial or
noncommercial messages which is not permanently affixed((, directly or indirectly,)) to the ground or any permanent structure or building and which is capable of being moved or transported with ease. “Sign, window” means a sign affixed to the surface of a window with its message intended to be visible to the exterior environment.
…
Section 4. Repeal MMC 20.30.020. Section 20.30.020 of the Medina Municipal Code is recommended to be repealed in its entirety. Section 5. Re-adopt MMC 20.30.020. Section 20.30.020 of the Medina Municipal Code is recommended to be re-adopted to read as follows: 20.30.020 Signs. A. Purpose.
1. To provide content-neutral design standards for signage; and 2. To recognize the predominately high-quality, single-family residential setting and built-out character of the community by permitting signs that compliment this character; and
3. To establish regulations for the design, number, placement and size of exterior signs consistent with the City’s high-quality residential character; and 4. To provide business establishments the ability to identify themselves with signage consistent with the high-quality residential setting of the community; and 5. To promote public safety by controlling the amount of clutter and visual distractions caused by signs; and 6. To establish minimum requirements for maintenance of signs. B. Applicability. 1. Applicability. a. The requirements of this section shall apply to all signs including sign structures, excluding location identity signs. No sign shall be installed, erected and/ or displayed
within the jurisdiction of the City of Medina, except as provided for in MMC 20.30.020 and MMC 20.64.070 (shoreline master program). b. Signs meeting the definition of location identity sign as set forth in MMC 20.12.200
are regulated separately under MMC 20.30.025. 2. Exemptions. The following signs are exempt from the requirements of MMC 20.30.020: a. Signs required by federal or state statutes or regulations that are exempt from local
regulations; b. Signs placed inside of buildings or within the boundaries of a lot where the sign is not visible from other properties or City rights-of-way; c. Wall graphics of an artistic nature which do not contain commercial advertisement; d. Signs associated with a community event sanctioned by the City or with a special event where a special event permit is obtained pursuant to Chapter 9.40 MMC. 3. Limited Exemptions. The following signs are exempt from permit, number, height and size requirements prescribed elsewhere in MMC 20.30.020: a. Flags that are not of a commercial nature, provided no more than three flags are displayed on the lot simultaneously;
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 5 of 14
b. All signs having a sign area of 100 square inches or less, provided: i. The sign is not located within City rights-of-way; and ii. No more than two signs qualifying for this exemption are visible from City rights-of-way or nearby properties.
c. Permanent signs having a sign area greater than 100 square inches, but not exceeding 144 square inches, provided: i. The purpose of the sign is to warn against trespassing consistent with the
restrictions on peddlers and solicitors in Chapter 5.12 MMC; ii. The sign is not located within City rights-of-way; and iii. No more than three signs qualifying for this exemption are visible from City
rights-of-way or nearby properties; d. Signs circulating traffic on private property provided: i. The sign is not located within City rights-of-way; ii. The sign does not exceed two square feet in sign area; and iii. No more than two signs qualifying for this exemption are visible from City rights-of-way or nearby properties; e. Signs associated with nonresidential uses that communicate operational information such as, but not limited to, hours of access and open/ closed signs that do not exceed two square feet in sign area; and g. Municipal signs pursuant to the requirements in MMC 20.30.020(G). 4. Prohibited signs. The following signs are prohibited:
a. Signs erected and/ or displayed within any public park or public property, except as specifically allowed by the Medina Municipal Code; b. Signs erected and/ or displayed on private property without the express consent of
the owner thereof; c. Signs posted on public traffic or safety sign posts, unless specifically authorized by the director;
d. Signs containing obscene or prurient words, scenes or graphics; e. Signs mounted on a utility pole without the express consent of the entity that owns or controls the utility pole; f. Signs in or on vehicles or vessels visible from public property or City rights-of-way, unless the sign meets one of the following conditions: i. The sign is an integral component of the vehicle or vessel and consists of magnetic, decal or is painted onto or attached to the vehicle or vessel provided the vehicle or vessel is in operational condition, and the vehicle or vessel is not a static display; ii. Signs on vehicles or vessels meeting the requirements in MMC 20.30.020(B)(2)(c);
g. Signs that are determined by the director to be a hazard to public safety due to their design, materials, physical condition, or placement. C. General sign provisions.
1. How to apply the sign code. The principle use of the property, or the principle use of the property abutting a City right-of-way, shall control in applying the nonresidential sign standards in MMC 20.30.020(D), or the residential sign standards in MMC 20.30.020(E).
The Medina Comprehensive Plan, Table 1: Land Use Inventory identifies nonresidential uses in the City. 2. Sign permits. A building permit is required for the following: a. Erecting, installing or replacing any permanent sign having greater than two square feet of sign area; b. Erecting, installing or replacing any temporary sign located within any City right-of-way having greater than four square feet in sign area;
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 6 of 14
c. Repairs to any sign meeting the size requirements in MMC 20.30.020(C)(2)(a) or (b), excluding ordinary repairs as defined by the adopted building code set forth in Chapter 20.40 MMC. 3. Maintenance requirements.
a. Signs, including any and all components of the structures and/ or supports thereof, shall be maintained in a proper state of repair; and b. The director may order abatement by repair, rehabilitation, demolition or removal of
any sign determined to be in a poor state of repair or dangerous due to likely structural failure or faulty wiring. 4. Illumination.
a. Where illumination of a sign is allowed, the following requirements apply: i. The illumination shall be by a steady light source; ii. Illumination of nonresidential signs is only allowed during business and/ or operational hours; iii. No lighting shall be directed towards passing traffic or towards nearby properties; b. Strobe lights, flashing, moving or animated features, and other similar types of illumination, which are visible from public rights-of-way and nearby properties, are prohibited. 5. Signs in a City right-of-way. Placement of signs within a City right-of-way shall comply with the following: a. Signs shall be placed a minimum distance of 10 feet from the edge of pavement,
except: i. The director may approve placement at a distance of less than 10 feet on a case-by-case basis after considering public safety factors; or
ii. Where the edge of pavement includes raised curbs, a sign may be placed less than 10 feet from the edge of pavement provided the sign does not cause unsafe conditions for the public’s use of the right-of-way.
b. Consent by the abutting property owner is required before placement of any sign within a City right-of-way, excluding municipal signs; and c. Applicable requirements in Chapter 12.32 MMC are followed. 6. Measuring sign height. The height of a sign is measured from the lowest point of the existing grade beneath the sign to the highest point of the sign and sign structure. 7. Time limitations. Where MMC 20.30.020 requires a temporary sign to be removed after a designated time period, the designated time period shall be the maximum amount of time the sign can be erected or displayed during any consecutive 12-month period. 8. Signs that are visible from the SR 520 state highway or located within the state highway right-of-way may be subject to the Scenic Vista Act set forth in Chapter 47.42 RCW. D. Nonresidential sign. Signs associated with nonresidential uses shall comply with all of the
standards set forth in MMC 20.30.020(D). 1. Determining signs allowed for nonresidential uses. In applying the limitations on signage set forth in MMC 20.30.020, the following information is provided to help users of this
code determine the signs allowed for nonresidential uses: a. For commercial establishments the signs allowed are: i. Permanent commercial signs authorized under MMC 20.30.020(D)(1)(a);
ii. Temporary commercial and noncommercial signs authorized under MMC 20.30.020(D)(2)(a) and (b); iii. Exempt signs authorized under MMC 20.30.020(B)(2) and (3); and iv. Real estate and event signs authorized under MMC 20.30.020(F); b. For nonresidential uses other than commercial establishments the signs allowed are: i. Permanent noncommercial signs authorized under MMC 20.30.020(D)(2)(b); ii. Temporary noncommercial signs authorized under MMC 20.30.020(D)(3)(b);
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 7 of 14
iii. Exempt signs authorized under MMC 20.30.020(B)(2) and (3); and iv. Real estate and event signs authorized under MMC 20.30.020(F); 2. Permanent signs. a. Commercial signs. Table 20.30.020(D)(2)(a) sets forth the requirements for
permanent commercial signs associated with nonresidential uses.
Table 20.30.020(D)(2)(a): Permanent Commercial Sign Standards – Nonresidential Description Development Standard
Maximum Sign Area 24 square feet per sign
Maximum Height:
• Freestanding sign 4 feet
• Mounted sign* Not to exceed the height of the building
Maximum Number of Signs One per each public street frontage the building and/ or principle use is adjacent to, not to exceed 2
Placement Location:
• Onsite sign Allowed
• Offsite sign Prohibited
• On City Right-of-way Prohibited
Sign Illumination Allowed (See MMC 20.30.020(C)(4))
Sign Removal: Required within 30 days after abandonment
*Mounted signs are limited to being affixed to a building only b. Noncommercial signs. Table 20.30.020(D)(2)(b) sets forth the requirements for permanent noncommercial signs associated with nonresidential uses.
Table 20.30.020(D)(2)(b): Permanent Noncommercial Sign Standards – Nonresidential Description Development Standard
Maximum Sign Area 24 square feet per sign
Maximum Height:
• Freestanding sign 4 feet
• Mounted sign* Not to exceed the height of the building
Maximum Number of Signs
One per each public street frontage the building
and/ or principle use is adjacent to, not to exceed 2 Placement Location:
• Onsite sign Allowed
• Offsite sign Prohibited
• On City Right-of-way Prohibited
Sign Illumination Allowed (See MMC 20.30.020(C)(4)) Sign Removal Required within 30 days after abandonment *Mounted signs are limited to being affixed to a building only
2. Temporary signs. a. Commercial signs. Table 20.30.020(D)(3)(a) sets forth the requirements for
temporary commercial signs associated with nonresidential uses.
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 8 of 14
Table 20.30.020(D)(3)(a): Temporary Commercial Sign Standards – Nonresidential Description Development Standard
Maximum Sign Area 12 square feet
Maximum Height:
• Freestanding sign 4 feet
• Mounted sign Not to exceed the height of the building, wall or fence to which it is attached
Maximum Number of Signs
One per each public street frontage the building
and/ or principle use is adjacent to, not to exceed 2 Placement Location:
• Onsite sign Allowed
• Offsite sign Prohibited
• On City Right-of-way Allowed adjacent to lot only (See MMC 20.30.020(C)(5)) Sign Illumination Prohibited Sign Removal Must be taken down during non-business hours
b. Noncommercial signs. Table 20.30.020(D)(3)(b) sets forth the requirements for temporary noncommercial signs associated with nonresidential uses.
Table 20.30.020(D)(3)(b): Temporary Noncommercial Sign Standards – Nonresidential
Description Development Standard
Maximum Sign Area:
• Banner sign 15 square feet
• A-board sign 8 square feet
• All other signs 4 square feet
Maximum Height:
• Freestanding sign 4 feet
• Mounted sign Not to exceed the height of the building, wall
or fence to which it is attached
Maximum Number of Signs:
• Banner signs exceeding 4 square feet in sign area One
• Signs located on City right-of-way
One per each 50 feet plus one for any remaining fraction thereof of abutting lineal street frontage
• All other signs No restriction
Placement Location:
• Onsite sign Allowed
• Offsite sign Allowed
• On City right-of-way
Banner sign Prohibited
All other temporary signs Allowed (See MMC 20.30.020(C)(5))
Sign Illumination Prohibited
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 9 of 14
Sign Removal
Must be removed within 24 hours of related event ending, or within 26 weeks of being erected and/ or displayed, whichever period is shorter
4. Permanent and temporary commercial signs associated with commercial establishments can display only content specific to the commercial establishment and/ or products,
goods and services offered onsite by the commercial establishment. 5. Window signs. a. Temporary signs placed on a building window shall not cover more than 40 percent of the transparent surface area of the window. b. A permanent commercial sign painted or etched on a window may be allowed in lieu of a mounted or freestanding sign prescribed in Table 20.30.020(D)(2)(a) provided the maximum sign area does not cover more than 40 percent of the transparent surface area of the window. 6. In addition to the nonresidential commercial and noncommercial sign standards prescribed by MMC 20.30.020(D), real estate and event signs are allowed that comply with the standards in MMC 20.30.020(F). E. Residential sign standards. Signs associated with residential uses shall comply with all of the standards set forth in MMC 20.30.020(E). 1. Commercial signs. Permanent and temporary commercial signs, including home
business signs, shall not be erected and/ or displayed on properties, or in the adjacent City right-of-way, having a principle use that is residential, except for real estate and event signs complying with the requirements in MMC 20.30.020(F).
2. Noncommercial signs. Table 20.30.020(E) sets forth the requirements for all permanent and temporary noncommercial signs associated with residential uses. Table 20.30.020(E): Noncommercial Sign Standards – Residential
Description Development Standard Maximum Sign Area:
• Banner sign 15 square feet
• All other signs 4 square feet Maximum Height:
• Freestanding sign 4 feet
• Mounted sign Not to exceed the height of the building, wall or fence to which it is attached Maximum Number of Signs:
• Banner signs exceeding 4 square feet in sign area One
• Signs located on City right-of-way
One per each 50 feet plus one for any remaining fraction thereof of abutting lineal street frontage
• All other signs No restriction
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 10 of 14
Placement Location:
• Onsite sign Allowed
• Offsite sign Permanent sign Prohibited
Temporary sign Allowed
• On City right-of-way
Permanent sign
Prohibited Banner sign
A-board sign
All other temporary signs Allowed (See MMC 20.30.020(C)(5))
Sign Illumination Prohibited
Sign Removal – temporary sign
Must be removed within 24 hours of related event ending, or within 26 weeks of being
erected and/ or displayed, whichever period is shorter Sign Removal – permanent sign Required within 30 days after abandonment
F. Real estate and event signs. Real estate and event signs shall comply with all of the standards set forth in MMC 20.30.020(F).
1. In applying the definition of real estate and event sign to Table 20.30.020(F), the following subcategories of real estate and event signs shall apply: a. Real estate signs, which are for the sole purpose of advertising a parcel, tract, lot, site or home for rent, lease or sale; and b. Event signs, which are for the sole purpose of selling a home’s household belongings or for advertising an open house event associated with the sale of a parcel, tract, lot, or site. 2. Table 20.30.020(F) sets forth the requirements for all real estate and event signs. Table 20.30.020(F): Real Estate & Event Sign Standards
Description Development Standard
Maximum Sign Area:
• Real estate sign 5 square feet
• Event sign 4 square feet
Maximum Height:
• Freestanding sign 6 feet
• Mounted sign Not to exceed the height of the building, wall or fence to which it is attached Maximum Number of Signs:
• Real estate sign One per lot, except as provided in MMC 20.30.020(F)(3)
• Event sign 3
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 11 of 14
Placement Location:
• Real estate sign:
o Onsite sign Allowed
o Offsite sign Prohibited, except as allowed in MMC 20.30.020(F)(3)
o On City right-of-way:
Banner sign Prohibited
All other real estate signs Allowed adjacent to lot only
• Event sign:
o Onsite sign Allowed
o Offsite sign Prohibited
o On City right-of-way: Banner sign Prohibited
All other event signs Allowed (See MMC 20.30.020(H)(4))
Illumination Prohibited
Sign Removal:
• Real estate sign
Must be removed within 24 hours after the close of the property sale, or within 26 weeks of being erected and/ or displayed, whichever period is shorter, unless the owner can demonstrate the property is actively being marketed for sale
• Event sign Must be removed daily within one hour after event closes each day, not to exceed being displayed more than three days per week
3. The maximum number of real estate signs may be increased as follows: a. One additional sign may be posted on the waterfront side of a lot adjoining Lake Washington; b. If a property does not adjoin a City right-of-way, one additional real estate sign may be placed at the entrance to a private lane serving the subject property. 4. Event signs may be located further offsite than adjacent to the subject lot provided MMC 20.30.020(C)(5) is satisfied. G. Municipal signs. 1. The requirements for permits for permanent signs set forth in MMC 20.30.020(C)(2) shall apply to municipal signs, excluding traffic control signs. 2. Nothing else in this section shall restrict the erecting or posting of signs by the City, or its
authorized representatives, for the safety, convenience or information of its citizens. H. Nonconforming signs. 1. All permanent signs that do not conform to the specific standards of this code that were
erected in conformance with a valid permit or were erected in conformance with then applicable ordinances and regulations shall be considered legally nonconforming signs. 2. Nonconforming rights are not granted to temporary signs or signs that were in violation of previous versions of the Medina Sign Code. 3. Legally nonconforming signs may continue unless:
a. The sign is abandoned; or b. The sign is changed as to the location, shape, or dimensions; or c. The user fails to keep the sign in good repair consistent with the maintenance requirements imposed by this section. In such cases, the sign as changed or repaired must comply with all applicable provisions of MMC 20.30.020.
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 12 of 14
I. Enforcement shall be pursuant to Chapter 18.16 MMC. Section 6. Adopt MMC 20.30.025. A new Section 20.30.025 of the Medina Municipal Code titled “Location identity signs” is recommended to be adopted to read as follows:
A. Applicability. This section shall apply to all location identity signs. Other signs are regulated separately under MMC 20.30.020.
B. Sign permits. 1. A building permit is required for location identity signs meeting the requirements in MMC 20.30.020(C)(2).
2. All location identity signs placed within a City right-of-way require a right-of-way permit as set forth in MMC 12.08.010. C. Maintenance requirements. 1. Location identity signs, including any and all components of the structures and/ or supports thereof, shall be maintained in a proper state of repair; and 2. The director may order abatement by repair, rehabilitation, demolition or removal of any location identity sign determined to be in a poor state of repair or dangerous due to likely structural failure or faulty wiring. D. Illumination. 1. Illumination of a location identity sign shall comply with the following: a. The illumination shall be by a steady light source;
b. No lighting shall be directed towards passing traffic or towards nearby properties; 2. Strobe lights, flashing, moving or animated features, and similar types of illumination associated with location identity signs are prohibited.
E. Signs in a City right-of-way. Placement of location identity signs within a City right-of-way shall be placed a minimum distance of 10 feet from the edge of pavement, except the director may approve placement at a distance of less than 10 feet on a case-by-case basis
after considering public safety factors. F. Measuring sign height. The height of a sign is measured from the lowest point of the existing grade beneath the sign to the highest point of the sign and sign structure. G. Location identity signs shall comply with the requirements set forth in Table 20.30.025. 1. In applying the definition of location identity sign to Table 20.30.025, the following subcategories of location identity sign shall apply: a. Neighborhood signs, which are for the purpose of displaying the name of a neighborhood, geographic area or subdivision representing eight or more homes; b. Private lane signs, which are for the purpose of displaying the addresses of multiple lots where the primary vehicle access is by a shared private lane; c. In all other cases, location identity signs are for the purpose of displaying the
address for a single lot. 2. Table 20.30.025 sets forth the requirements for all location identity signs.
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 13 of 14
Table 20.30.025 Location Identity Sign Standards Description Development Standard
Maximum Sign Area:
• Neighborhood sign 12 square feet
• Private lane sign 9 square feet
• All others 2 square feet
Maximum height:
• Freestanding sign
Neighborhood sign 4 feet
Private lane sign 8 feet All others 4 feet
• Mounted sign
Neighborhood sign Prohibited
Private lane sign Prohibited
All others Not to exceed height of structure
Maximum Number of Signs:
• Neighborhood sign One per clearly delineated neighborhood
• Private lane sign One per shared private lane
• All others No restrictions
Placement Location:
• Onsite sign
Neighborhood sign Not applicable
Private lane sign Not applicable
All others Allowed
• Offsite sign
Neighborhood sign Allowed
Private lane sign Allowed per MMC 20.30.025(H)(1)
All others Prohibited
• On City right-of-way
Neighborhood sign Allowed (See MMC 20.30.025(E))
Private lane sign Allowed per MMC
20.30.025(E) and MMC 20.30.025(H)(1) All others Prohibited Sign Illumination Allowed (See MMC 20.30.025(D))
Sign Removal:
• Neighborhood sign Must be removed within 30 days of abandonment
• Private lane sign No restrictions subject to the maintenance requirements in MMC 20.30.025(C) • All others H. Miscellaneous. 1. Placement of a private lane sign shall be within the boundaries of the private lane easement, or if the sign is placed within a City right-of-way, its location shall be restricted to close proximity to where the private lane intersects the City right-of-way.
2. The content of location identity signs shall be limited as follows: a. Neighborhood signs shall not contain any advertising, addresses, or name of persons or entities other than the neighborhood the sign represents;
b. Private lane signs shall contain the addresses of the lots whose access is by the shared private lane that the location identity sign identifies and may include the name of the private lane or the words “Private Lane;”
ATTACHMENT 1
Final Planning Commission Recommendation Sign Code 14 of 14
c. All other location identity signs may display only the name of the property owner and/ or the address of the property the sign supports. 3. Nonconforming signs. Location identity signs that do not comply with the requirements in MMC 20.30.025 are subject to the nonconforming provisions for sign set forth in MMC
20.30.020.
APPROVED BY THE PLANNING COMMISSION ON THIS 25th DAY OF APRIL 2017.
_____________/S/_____________
Planning Commission Chair
Attest:
_____________________________
Robert J. Grumbach Development Services Director
ATTACHMENT 2
Staff Report: Sign Code 1 of 11
CITY OF MEDINA
Development Services
501 Evergreen Point Road, Medina WA 98039
425.233.6400 (phone) 425.454.8490 (fax) www.medina-wa.gov
STAFF REPORT Sign Code Update
Summary: Proposed code amendment to MMC 20.30.020 adopting new sign code
regulations.
Part 1 - Introduction: 1. REGULATORY REVIEW CRITERIA:
a. GROWTH MANAGEMENT ACT (RCW 36.70A):
The state legislature has found that it is in the public interest that citizens,
communities, local governments, and the private sector cooperate and
coordinate with one another in comprehensive land use planning. The Act sets forth thirteen planning goals including, but not limited to, encouraging development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner, promoting a variety of housing types and
preserving existing housing stock, and protection of property rights from arbitrary and discriminatory actions. The City of Medina has adopted a comprehensive plan that implements the goals of the Growth Management Act.
b. REVISED CODE OF WASHINGTON:
• RCW 36.70A.130(1)(d) requires any development regulation amendment to be consistent with and implement the comprehensive plan. c. CITY OF MEDINA REGULATIONS:
• MMC 20.81.040 sets forth the review procedures for a text amendment to development regulations. This includes review by the Planning Commission and at least one public hearing before the Planning Commission or City Council that is noticed per City codes.
d. OTHER REGULATORY CONSIDERATION:
• Sign ordinances need to be content-neutral to minimize potential for creating issues with the First Amendment. Additionally, a sign ordinance should promote and advance a “legitimate governmental interest” related to public
health, safety, morals, and general welfare.
ATTACHMENT 2
Staff Report: Sign Code 2 of 11
• Sign regulations can regulate the time, place, and manner of signage. There may be many reasons to regulate signs. These reasons may range from
aesthetical concerns to public safety such as traffic. They should, however, avoid regulating based on content. Any law that regulates content must satisfy a strict scrutiny test that requires narrow tailoring to meet a compelling governmental interest. A standard that most typical sign restrictions cannot
meet.
• It should be noted that commercial and noncommercial speech enjoy different levels of constitutional protection. A less demanding test is applied to signs containing commercial speech. This includes that it must (1) serve a substantial governmental interest, (2) directly advance the asserted
governmental interest, and (3) be no more extensive than necessary to serve that interest. Within the context of determining whether a sign is commercial or noncommercial content has to be considered, but the message the commercial speech is conveying cannot be a consideration.
• First amendment restrictions relating to obscenities can also be applied to signs.
Part 2 – Public Participation:
1. NOTICES:
• Notice for the planning commission public hearing was published in the Seattle
Times newspaper on January 31, 2017, and posted on City notice boards on January 31, 2017.
• Notice of the planning commission and council agendas are posted at city hall.
The planning commission held meetings on the subject at their scheduled
meetings on February 23, March 22, April 26, May 24, June 14, and November 22, 2016. 2. PUBLIC COMMENTS RECEIVED:
Who Summary of Comments
None received 3. LOCAL AND STATE AGENCY COMMENTS
Who Summary of Comments
None received •
ATTACHMENT 2
Staff Report: Sign Code 3 of 11
Part 3 – Staff Analysis:
1. The City first adopted a sign code in December 1970. The ordinance established certain standards for signs in the Neighborhood-Auto and the SR-30 zoning districts and established a design commission tasked with reviewing sign permits. In August 1989, a comprehensive updated sign code was adopted. Much of the present sign
code is derived from this ordinance. In setting the public policy behind adoption of
the sign code, the City Council cited the “quiet suburban character of the city” as one of the community’s chief attractions. The City wanted to make sure the aesthetics of signs did not act contrary to this character. The provisions of the 1989 ordinance have remained mostly the same to this date.
2. Updating the sign code was first placed on the Planning Commission’s work program in 2010. At the time, the purpose was to review for adequacy in protecting the community character particularly as it might pertain to signs for home businesses. One of the key contributors for reviewing the sign code was all of the
signage displayed in the community that more often than not was lacking
compliance with city codes. Yet, the City received few complaints about signs. Most complaints that have occurred over the years have either been signs showing up in city parks (which we remove), associated with construction projects, or when there is a proliferation of political signs concentrated in one area. The proliferation of real estate signs and event signs rarely generates a complaint.
3. Subsequently after the sign code was added to the Planning Commission work program, in June 2015, the U.S. Supreme Court’s decision in Reed v. Town of Gilbert had a far-reaching impact on local government sign codes. The primary
takeaways of the Reed case was that local sign regulations must be content-neutral
and that a sign code will be subject to “strict scrutiny” judicial review if it applies different standards to signs based on:
• A sign’s content (i.e., what is written or portrayed on the sign);
• The purpose of the sign; or
• Who is putting up the sign. It is important to note that the Reed case does not prohibit local governments from
regulating signs based on a “time, place, or manner” approach. The key is that for non-commercial signs, the regulations must be content, purpose, and entity neutral. Regulations controlling signs containing commercial speech do not receive the same level of First Amendment protection and are therefore reviewed under a less
stringent standard. However, the regulations must still follow such rules as:
• Not favoring commercial speech (advertising) over noncommercial speech;
• Restrictions must accomplish a substantial government interest; and
• Be no broader than necessary. 4. In order to apply the new legal standard set by the Reed case, the sign code is reorganized by consolidating sign regulations and using broader content neutral categories of non-residential uses, residential uses, location identity, and municipal
signs. Currently, the municipal code applies different sign regulations to different
ATTACHMENT 2
Staff Report: Sign Code 4 of 11
categories of signs based on content for subdivision and neighborhood, political, residential, commercial, commercial real estate, municipal, and school, church and
club. OLD SIGN CODE ORGANIZATION:
a. Exempt Signs
b. Subdivision and Neighborhood Signs c. Political Signs d. Resident’s Signs (Address Signage including Multiple Address Signs) e. Commercial Signs f. Commercial Real Estate Signs
g. Schools, Churches and Club Signs (similar to Subdivision and Neighborhood Signs, but added directional off-site signs) h. Municipal Signs i. Miscellaneous:
• Right-of-way limitations
• Temporary Signs for Community, Religious or Educational Purposes j. Nonconforming Signs
NEW SIGN CODE ORGANIZATION: a. Applicability b. Exemptions
c. General Provisions
• Maintenance Requirements
• Right-of-way Placement Limits
• Miscellaneous provisions
d. Prohibited Signs e. Non-residential Sign Development Standards
• Commercial/ Noncommercial Signs Permanent
• Commercial Temporary Signs
• Noncommercial Temporary Signs
f. Residential Sign Development Standards
• Permanent Signs Prohibited (small signage exceptions)
• Noncommercial Temporary Signs
• Real Estate & Event Temporary Signs (commercial speech) g. Location Identity Signs (Not First Amendment Protected, but needed for public safety)
• Neighborhood Signs
• Address Signs (includes Multiple Address Signs) h. Municipal Signs i. Nonconforming Signs
ATTACHMENT 2
Staff Report: Sign Code 5 of 11
5. The following table offers a comparison of the development standards from the old sign code and the proposed new sign code:
COMPARISON OF CODE Old Code New Code Exemptions Federal Signs Same Informational/ Warning Signs of < 2 sq. ft.
All signs having 100 square inches or less Product dispenser Signs of < 2 sq. ft. Business Window Posters of < 6 sq. ft.
Owner information sign of < 2 sq. ft. None Interior Signs None Flags (noncommercial) Maximum of 3
None Wall Graphics (noncommercial) Prohibited Signs In city parks Same
Same, by lack of reference Obscene Signs Same Flashing/ Strobe lights, Animated Features None Mounted to Utility Poles without Permission Same Hazardous signs Vehicle Signs Same with some clarifications
Signs posted on traffic or safety signs Same Noncommercial Signs Schools/ Churches/ Clubs
• 12 sq. ft. maximum size
• 4 ft. maximum height
• Must be freestanding
• Illumination prohibited
• Materials limited to wood/ natural stone
• Club allowed one offsite sign of 8 sq. ft.
Nonresidential/ Commercial & Noncommercial Signs
• 24 sq. ft. maximum size
• 4 ft. maximum height
• Must be freestanding
• Illumination allowed
• No limitations on materials
• No off-site signs allowed Political Signs
• Temporary
• 4 sq. ft. maximum size
• Remove within 48 hours of end of event Community/ Religious/ Education Signs
• Limited to 15 days within rights-of-way
• 12 sq. ft. maximum size
• Maximum of five signs allowed
Temporary Nonresidential OR Residential/ Noncommercial Signs
• 4 sq. ft. maximum size
• 4-ft. maximum height (freestanding)
• No maximum number on private property
• One sign per 50 lineal feet of street frontage
• No illumination
• Remove within 24 hours of end of event or 26 weeks, whichever is less
• A-board signs
o 8 sq. ft. maximum size o Maximum of five signs allowed o Allow once a week/ 26 times a year
ATTACHMENT 2
Staff Report: Sign Code 6 of 11
Commercial Signs Commercial – Business Establishments
• ½ sq. ft. for each lineal foot of street frontage, not to exceed 24 sq. ft.
• 25-ft. maximum height
• One sign per each street frontage
• Illumination allowed
Nonresidential/ Commercial & Noncommercial Signs
• 24 sq. ft. maximum size
• 4-ft. maximum height
• Must be freestanding
• Illumination allowed
• No limitations on materials
• No off-site signs allowed
Temporary Commercial Signs – Business Establishments
• 12 sq. ft. maximum size
• 4 ft. maximum height
• 3 ft. maximum width
• One sign per each street frontage
• Displayed only during business hours
Temporary Nonresidential Commercial & Noncommercial Signs
• 12 sq. ft. maximum size
• 4-ft. maximum height
• One sign per each street frontage
• Displayed only during business hours
Commercial Real Estate Signs
• Temporary
• 4 sq. ft. maximum size
• 6-ft. maximum height
• Maximum one sign, except one additional sign allowed for waterfront and one 1.33 sq. ft. size sign for private lane
• Two offsite signs for open house having 6.25 sq. ft. maximum size allowed
Residential/ Real Estate and Event Signs
• 4 sq. ft. maximum size
• 6-ft. maximum height
• Maximum one sign, except one additional sign allowed for waterfront and one sign for private lane
• Remove within 24 hours of end of event or 26 weeks, whichever is less
• Three offsite signs for open house/ similar provided: o 2 sq. ft. maximum size
o Not displayed more than three times a week o Removed within one hour after end of event
Temporary Resident Signs – Garage Sales
• 6 sq. ft. maximum size
• Maximum of one
• Limited to event hours
• Three offsite signs having a 2 sq. ft. maximum size allowed Location Signs
Neighborhood/ Subdivision Signs
• 12 sq. ft. maximum size
• 4 ft. maximum height
• Must be freestanding
• Illumination prohibited
• Materials limited to wood/ natural stone
Location Identity Signs
• 12 sq. ft. maximum size
• 4-ft. maximum height
• Must be freestanding
• Illumination prohibited
Residential Signs
• 2 sq. ft. maximum size
o One per dwelling
Location Identity Signs
• 2 sq. ft. maximum size
o No restriction on numbers
ATTACHMENT 2
Staff Report: Sign Code 7 of 11
Residential Signs
• Private Lane Address Signs
o One sq. ft. per address up to maximum of 8 sq. ft. o Maximum of one per lane
• Private lane Traffic Control Signs
o 3 sq. ft. maximum size
Private Lane Address Signs
• 9 sq. ft. maximum size
• 8-ft. maximum height
• Maximum of one sign per lane
• Illumination prohibited Traffic-circulation Information
• 2 sq. ft. maximum size, except private lane 3 sq. ft. maximum size
• 4-ft. maximum height
• The number of signs is the minimum reasonably necessary Miscellaneous Permits
• Nonadministrative CUP required for permanent nonresidential signs
Permits
• Building Permit only
• Municipal Signs Exempt • Similar except Municipal Signs require building permit the same as other signs
• Temporary Window Signs allowed • Window sign allowed in lieu of other permanent sign
• Temporary Window Signs allowed
None Minimum Maintenance Standards Home Business Signs prohibited Same Protects existing nonconforming signs unless the nonconforming right is abandoned Same
Definitions: Sign, Sign Area, Permanent Sign, Temporary Sign
Definitions: Sign, A-Board Sign, Advertising Sign, Sign Area, Awning Sign, Banner Sign, Building Mounted Sign, Business Sign, Commercial Sign, Freestanding Sign, Sign Height, Location Identity Sign, Noncommercial Sign, Off-site Sign, On-site Sign, Permanent Sign, Real Estate & Event Sign, Sign Support Structure, Temporary Sign, Window Sign 6. One of the primary compelling public interests in the Medina Sign Code is to protect the high-quality single-family residential character of the community. Uncontrolled
and commercial signage would not be consistent with this residential character. This is the reason why home businesses are not allowed to post signs and why real estate and event signs have to be narrowly defined. Using the term “real estate” in categorizing a sign does raise legal red flags, however, the definition was written to
be consistent with current court rulings.
ATTACHMENT 2
Staff Report: Sign Code 8 of 11
7. It is important to note that the reason commercial signs are allowed to be larger than noncommercial signs in this proposal are because there is a stringent limit on the
number of commercial signs allowed while the number of non-commercial signs has fewer to no restrictions. Because fewer and unrestricted numbers of non-commercial signs are allowed, authoring a larger size for these signs could present aesthetic and safety issues. Without this distinction, it would be difficult to establish
a compelling public interest to support commercial signs being larger than non-
commercial signs. 8. There is a legal school of thought post-Reed advising against specifically referencing “real estate signs” in a sign code as this is a content-based regulation. (Note that Reed does not currently extend to commercial signs.) We use the term “real estate
and event signs” in the proposal to describe the only type of commercial advertisement allowed with residential uses. The including of “real estate” in describing the sign is per the Planning Commission’s request due to concerns that a more content neutral descriptor was confusing. However, it is important to note that
this category of sign also includes other signs typically associated with residential
use that are commercial in nature such as “estate sales” and “yard sale” signs. The city has a public interest in greatly restricting commercial signs in residential areas, but that these types of real estate/event signs are of such a traditionally residential character, that the same aesthetic interests would not justify restricting
these types of signs. Furthermore, case law requires that we allow real estate signs, so the code is being written in such a way that real estate signs would be allowed without being too broad such that the residential character would be undermined.
9. Location identity signs advertise neighborhoods, subdivisions, and property
addresses. First amendment protections do not typically apply, but these signs are necessary for public safety, navigation and creating a sense of community. The standards reflect the current code. 10. The following are examples of types of signs in Medina:
Wall graphics – noncommercial are exempt
ATTACHMENT 2
Staff Report: Sign Code 9 of 11
Examples of Commercial Permanent Signs
Examples of Noncommercial Permanent Signs
Examples of Commercial Temporary Signs
ATTACHMENT 2
Staff Report: Sign Code 10 of 11
Example of Noncommercial Temporary Signs
Banner Signs A-Board Signs
Example of Location Identity Signs
Neighborhood Sign
Private Lane Sign
Resident Sign
ATTACHMENT 2
Staff Report: Sign Code 11 of 11
Municipal Signs
11. An environmental checklist (SEPA) for a non-project action was prepared and a Determination of Nonsignificance was issued. Notice of the threshold determination was posted at city hall and published in the Seattle Times newspaper on January 31,
2017, as part of the notice for the public hearing.
12. A Notice of Intent to Adopt was sent to the Washington State Department of Commerce pursuant to RCW 36.70A.160 on February 2, 2017. Report prepared by:
Robert J. Grumbach, AICP
Director of Development Services
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ATTACHMENT 3
COMPREHENSIVE REVIEW OF
MEDINA SIGN CODE
Exclusions
Subdivision and Neighborhood Signs
Political Signs
Residential Signs
Residential Temporary Signs
Commercial Signs
Commercial Real Estate Signs
Schools Churches and Club Signs
Municipal Signs
Community, Religious and Educational Temporary Signs
Signs Not addressed
ATTACHMENT 4
MEDINA SIGN CODE
Excluded Signs
ATTACHMENT 4
MEDINA SIGN CODE
Excluded Signs
ATTACHMENT 4
MEDINA SIGN CODE
Subdivision & Neighborhood Signs
Identifies neighborhoods of eight or more homes
Standards:
One freestanding sign permitted
Wood or natural stone materials
Maximum 12 square feet in size
Maximum height is four feet
No advertisements or names other than neighborhood
Illumination is prohibited
Requires a Non-administrative CUP
ATTACHMENT 4
MEDINA SIGN CODE
Subdivision & Neighborhood Signs
ATTACHMENT 4
MEDINA SIGN CODE
Political Signs
These are signs associated with a campaign for an elective office or
issue that will be put to a public vote
Reed v. Town of Gilbert will effect due to content based to identify
Standards:
Temporary
Maximum four square feet in size
Requires permission of the abutting property owner
Requires removal within 48 hours of end of event
Comply with state statutes regarding campaign advertising
ATTACHMENT 4
MEDINA SIGN CODE
Political Signs
ATTACHMENT 4
MEDINA SIGN CODE
Resident’s Signs
Contains name and address of property owner
Standards:
Maximum two square feet in size per dwelling
Homes on private lanes may combine addresses:
o Maximum eight square feet in size
o Adjacent to main vehicular entrance
o Each residence cannot exceed one square feet in area
o Multiple signs shall be considered as one
Private lane safety or traffic signs permitted
o Maximum three square feet in size
o Multiple signs are considered as one
“No Trespassing, Peddlers, Solicitation” signs limited to maximum one
square feet in size
Home business signs prohibited
ATTACHMENT 4
MEDINA SIGN CODE
Resident’s Signs
ATTACHMENT 4
MEDINA SIGN CODE
Resident’s Signs
ATTACHMENT 4
MEDINA SIGN CODE
Resident’s Temporary Signs
Garage Sales and similar events
Standards:
On-site:
o Maximum of one sign is permitted
o Maximum six square feet in size
o Adjacent to vehicle entrance to property
o Erected only day of event between 8:00 am and 6:00 pm
Off-site:
o Maximum of three
o Maximum two square feet in size
o Erected only day of event between
8:00 am and 6:00 pm
ATTACHMENT 4
MEDINA SIGN CODE
Commercial Signs
Commercial speech is where the speaker is more likely to be engaged in
commerce, where the intended audience is commercial or actual or potential
consumers, and where the content of the message is commercial in
character.
Standards for permanent signs:
Prohibit moving, animated, whirligigs, pennants, flashing lights and flags
(other than government flags)
Maximum of one sign is permitted
Size is determined by ½ square foot for each lineal foot of property
adjoining public street not to exceed 24 square feet
Maximum height is 25 feet
Illumination is steady and turned on only during hours of operation
Requires a Non-administrative CUP
ATTACHMENT 4
MEDINA SIGN CODE
Commercial Signs
Standards for temporary signs:
Maximum of one sign is permitted
Maximum four feet in height and three feet in width
ATTACHMENT 4
MEDINA SIGN CODE
Commercial Signs
ATTACHMENT 4
MEDINA SIGN CODE
Commercial Signs
ATTACHMENT 4
MEDINA SIGN CODE
Commercial Real Estate Signs
Real estate signs provide necessary information about the real
estate, realtor, or a real estate agent, broker etc.
Standards:
Permanent real estate signs are prohibited
Maximum of one temporary sign is permitted
Maximum four square feet in size
Maximum height is six feet
Information limited to “for sale”, “for rent” and/ or “exclusively” plus name
of owner or listing agent/ office and phone number
Must be removed within three days of closing
ATTACHMENT 4
MEDINA SIGN CODE
Commercial Real Estate Signs
Standards (continued):
Waterfront properties permitted to have a second on the dock or
lakefront
Two “open house” portable signs are permitted
o Limited to only while agent is at the home
o Maximum size is 30 inches by 30 inches
Homes not adjoining a public street can have a second real estate sign:
o Maximum size is eight inches by two feet
o Locate where the private lane intersects the public road
ATTACHMENT 4
MEDINA SIGN CODE
Commercial Real Estate Signs
ATTACHMENT 4
MEDINA SIGN CODE
Commercial Real Estate Signs
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MEDINA SIGN CODE
Commercial Real Estate Signs
ATTACHMENT 4
MEDINA SIGN CODE
Schools, Churches and Club Signs
Standards:
One freestanding sign permitted
Wood or natural stone materials
Maximum 12 square feet in size
Maximum height is four feet
No advertisements or names other than neighborhood
Illumination is prohibited
Requires a Non-administrative CUP
o Clubs are allowed one additional off-site sign
Directional with club name only
Maximum eight square feet in size
No lighting permitted
ATTACHMENT 4
MEDINA SIGN CODE
Schools, Churches and Club Signs
ATTACHMENT 4
MEDINA SIGN CODE
Schools, Churches and Club Signs
ATTACHMENT 4
MEDINA SIGN CODE
Schools, Churches and Club Signs
ATTACHMENT 4
MEDINA SIGN CODE
Municipal Signs
Signs posted by the city or it’s authorized representative for the
safety, convenience or information of citizens
Standards:
Exempt
ATTACHMENT 4
MEDINA SIGN CODE
Municipal Signs
ATTACHMENT 4
MEDINA SIGN CODE
Municipal Signs
ATTACHMENT 4
MEDINA SIGN CODE
Municipal Signs
ATTACHMENT 4
MEDINA SIGN CODE
Municipal Signs
ATTACHMENT 4
MEDINA SIGN CODE
Community, Religious & Educational
Temporary Signs
Standards:
Not to exceed 15 days
Not to exceed five in number
Maximum 12 square feet in size
Requires permission from City (these have been signs erected within
rights-of-way and banner type signs by the schools
ATTACHMENT 4
MEDINA SIGN CODE
Community, Religious & Educational
Temporary Signs
ATTACHMENT 4
MEDINA SIGN CODE
Signs not addressed:
Signs for Non-
Municipal Public
Buildings
ATTACHMENT 4
MEDINA SIGN CODE
Signs not addressed:
Art/ Murals
ATTACHMENT 4
MEDINA SIGN CODE
Signs not addressed:
Pole Banners
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MEDINA SIGN CODE
Signs not addressed:
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ATTACHMENT 4
Medina City Council Regular Meeting AGENDA ITEM 8.7 Monday, May 8, 2017
AGENDA BILL
Subject: CONTRACT - 2017 Hazardous Tree Removal Project
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Ryan Osada, Public Works Director
Summary: For the safety of the community, every year the City Arborist and Public Works Supervisor identify potentially hazardous trees and evaluate them for removal. The project was budgeted
in the Tree Fund for $25,000.00 Attachments:
Bid Results
Contract Documents
Budget/Fiscal Impact: $17,250.00 + sales tax Staff Recommendation: Approval
City Manager Approval:
Proposed Council Motion:
“I move to authorize the City Manager to negotiate and enter into an agreement with Norwest Tree Experts for the 2017 Hazardous Tree Removal Project.”
CITY OF MEDINA PUBLIC WORKS BID RESULTS
2017 Hazardous Tree Removal
BIDDER ADDRESS CONTACT PHONE # EMAIL SWR
SALES
TAX TOTAL NOTES
Blooma Tree Experts
PO Box 31945
Seattle, WA 98103 Martin Macauley 206.714.9835
Martinauley@y
ahoo.com YES NO $ 18,025.00
Davey Tree Expert Co
1021 118th Ave SE,
Bellevue, WA 98005 Roy Hisler 425.429.7449
roy.hisler@dave
y.com YES NO $ 42,260.00
NorWest Tree Experts
1647 153rd Ave SE,
Bellevue, WA 98007 Victor Dell 206.510.1132
norwesttree@h
otmail.com YES NO $ 17,250.00
*Lowest Responsive
Bidder
Best Tree Service Inc
PO Box 13739
Mill Creek, WA 98082 Jim Miller 425.379.8460
besttreeservice
@hotmail.com YES NO $ 26,350.00
Bartlett Tree Experts
6805 NE 175th Street
Kenmore, WA 98028 Robert Case 425.481.6529
rcase@bartlett.
com YES NO $ 24,206.00
Kemp West, Inc
3800 Sinclair Ave
Snohomish, WA 98290 Sam Knox 425.334.5572
sam@kempwes
t.com YES NO $ 21,275.00
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AGENDA BILL
Subject: Membership on Boards and Commissions
Category: Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Stephen R. Burns, Acting City Manager
Summary:
This discussion was initiated by the Personnel Committee regarding the possible appointment of youths under 18 to advisory boards and/or commissions to include:
•Filling future vacancies with one volunteer under age 18
•One teen volunteer to be in an advisory position
•Define the term – possibly a one year term
•Define the minimum age (15, 16, or only high school seniors)
Current language in the MMC 2.40.020 Membership Section B. Appointment reads “The mayor
shall appoint, with the consent of the city council, members of the parks and recreation board. Members
of the parks and recreation board must reside within the city limits of Medina. Parks and recreation board members shall be selected and serve without compensation.”
Discussion and guidance from Council on whether to formalize this process this for future use.
Budget/Fiscal Impact: None Staff Recommendation: Discussion and Guidance
City Manager Approval:
Proposed Council Motion:
Discussion item; outcome depends upon the conclusion of council discussion.
AGENDA ITEM 10.1
Medina City Council Meeting AGENDA ITEM 10.2
Monday, May 8, 2017
AGENDA BILL
Subject: ADJUSTING RAMP METER TIMING ON 84TH TO WESTBOUND STATE ROUTE 520
Category:
Consent Ordinance Public Hearing
City Council Business Resolution Other – Discussion
Prepared By: Stephen R. Burns, Chief of Police
Summary:
Discussion on whether to revise the metering on the 84th westbound ramp to State Route 520 in the
attempt to reduce traffic during rush hour. Discussion and guidance from Council needed so feedback
can be provided to the other Points mayors on whether Medina supports this action or not.
ATTACHMENTS:
Mayors’ Meeting Traffic Plan Update
84th Ramp Meter Adjustment Analysis
Budget/Fiscal Impact: None
Staff Recommendation: Discussion item; outcome depends upon the conclusion of Council discussion.
City Manager Approval:
Proposed Council Motion:
Discussion item; outcome depends upon the conclusion of council discussion.
Clyde Hill Traffic Plan Update
March 2017
LED Sign & Radio:
The City’s new mobile LED sign and radio station (1660
FM) arrived. The sign’s main purpose is to provide
updated resident communications during emergencies.
However, will also use the sign to help convince
commuters to use Bellevue Way to augment the City’s
Traffic Plan…and for other safety and community
messages throughout the year.
Traffic Too Slow?
Use Bellevue Way
It’s faster!
Don’t Trust Your Traffic App
Bellevue Way is Fastest Route to 520
Looking for a Faster Way to 520?
Use Bellevue Way
Don’t be a Lemming
Bellevue Way is Fastest Route to 520
Bellevue Way Ramp Meter Faster Than 84th Ave
Traffic & Speed Management Plan Update:
In Jan/Feb the Council authorized the implementation of a few steps to help manage
commuter cut through traffic and speeding in Clyde Hill. The following is an update of
the City’s implementation progress:
1.Communications Plan – Open House:
A traffic management newsletter is about to hit the streets. A new page on the
City’s website is running that can help residents see the overall plan and the
history of how and why we got to the current plan.
An open house is scheduled on April 11th (4:30 to 6:30) to allow interested residents
the chance to learn more about the Traffic Plan or to leave comments.
2.Solar Speed Signs – Initial Step: Ten solar speed signs are waiting for
installation throughout the City. Currently trying to obtain some help to install the
concrete base, poles and signs.
Anxious to get the signs in the ground and working as soon as possible. Will
need a little more patience until we can install the signs appropriately and in a
ATTACHMENT 1
cost-efficient manner. Once the signs are operational, we intend to gather a few
weeks of baseline data before implementing any additional traffic management
measures.
3. Collecting & Displaying Data: Currently completing a database for the traffic
volume/speed data that will be collected by the new signs. The database will be
linked to a map that can be updated as new data is gathered. Will be fully
functional in a few weeks. Data will help evaluate effectiveness of any actions.
4. New, Very Encouraging Data:
Have now gathered over 1.5 months of data that we’d like to use to help evaluate
the effectiveness of slowing down the 84th Ave. ramp metering rate.
Data Overview:
A. Bellevue Way Underutilized
Bellevue Way PM peak hourly traffic – 500 vehicles
84th PM peak hourly traffic – 700 vehicles
B. Make Bellevue Way a Faster Option
– Won’t Take Much
Have taken a 5pm reading of what the
traffic apps are saying to commuters
that start their drive on Bellevue Way
(just south of Main St) and want to go into
Seattle (UW Medical Center). Confirming
what our spring origin/destination study
already told us, there is only 1 to 2
minutes of commute time difference
between cutting through Clyde Hill or
going straight to 520 using Bellevue
Way!
A simple ramp meter rate adjustment
(increase) of about .75 of a second is all
that is needed to have a positive impact
on the commute!
The traffic apps are still sensing that
there is a slight advantage (1 to 2 minutes) to cutting through Clyde Hill versus
using Bellevue Way to 520. Remember, a main theme of the City’s Traffic
Management Plan is to tweak the pm commute within Clyde Hill to make it a
few minutes longer so Bellevue Way is the fastest route to Seattle.
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5. Ramp Metering – Next Step – Community Support:
Had a preliminary chat with the WSDOT folks in charge of meter timing to explain
what we are thinking about, why and the data/rationale behind the idea. These
folks do not appear as excited as we are about trying this. Even though it has
the promise of benefitting both the mainline and local traffic, they will probably
need the joint support from the 4 Points communities to convince them to try a
test. Can always go back to where we were if it is not effective (no capital cost
involved) or can easily tweak a little further if desired. If effective as anticipated,
this might be the only step necessary to change commuting behavior.
Would like to go back to WSDOT with the concurrence of all 4 Points
Cities/Towns.
ATTACHMENT 1
Calculated volume rate for SR520 84th WB on ramp
Meter Meter rate Cars per
Rate adjustment Minute GP, vph HOV vol Total Volume Total volume displaced
(cycle, sec)(sec)(based on a 700 veh vol)
5.84 10.3 616.4 85 701.4
6.34 0.5 9.5 567.8 85 652.8 47.2
6.84 1 8.8 526.3 86 612.3 87.7
7.34 1.5 8.2 490.5 86 576.5 123.5
7.84 2 7.7 459.2 85 544.2 155.8
8.34 2.5 7.2 431.7 85 516.7 183.3
8.84 3 6.8 407.2 85 492.2 207.8
9.34 3.5 6.4 385.4 85 470.4 229.6
9.84 4 6.1 365.9 85 450.9 249.1
ATTACHMENT 2
JANUARY 10, (Tuesday) City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation Bellevue Fire Chief Mark Risen
Consent Agenda 12/12/2016 CC Minutes
Consent Agenda December 2016, Check Register
Consent Agenda City Manager Contract Amendment
Public Hearing None
Other Business City Council Calendar Sauerwein
FEBRUARY 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session RCW 42.30.140 (4) Labor Relations
Presentations
20 Year Employee Service Award
Police Officer of Year Award
Consent Agenda 11/7/2016 Approved PB Minutes
Consent Agenda 11/22 and 12/6 Approved PC Minutes
Consent Agenda 01/09/2016 CC Minutes
Consent Agenda Year-End and January 2017, Check Register
Consent Agenda ETP Legislative Priorities
Consent Agenda
Receive PC Recommended Changes to the
Noise Code Grumbach
Consent Agenda Development Noise Consultant Contract Grumbach
Consent Agenda Fee Schedule Amendment Grumbach
Other Business Solid Waste/Recycling Franchise Discussion Sauerwein
Other Business 2017 Planning Commission Work Program Grumbach
Other Business Tree Code Follow-up Study Grumbach
Other Business City Council Calendar Sauerwein
FEBRUARY 27, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Topic
MARCH 13, City Council Special & Regular Meeting, 7:00 pm
Item Type Topic Presenter Council Action
Study Session City Council Guidelines 5:00 - 7:00 PM Karen Reed
Study Session Airport Issues 7:00 - 7:30 Allyson Jackson
Presentation None
Consent Agenda Approved PC Minutes 01/24/2017
Consent Agenda 02/13/2017 CC Minutes
Consent Agenda February 2017, Check Register
Consent Agenda ARCH Business Resolution Sauerwein
MEDINA CITY COUNCIL
2017 AGENDA/ACTION CALENDAR
Meetings scheduled for 6:30 pm, at City hall (unless noticed otherwise).
AGENDA ITEM 10.3
Consent Agenda Horticultural Elements Contract Osada
Consent Agenda Puget Sound Energy Franchise Sauerwein
Public Hearing Noise Code and Adopt Ordinance Grumbach
Other Business City Council Calendar Sauerwein
MARCH 27, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Topic
APRIL 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session None
Presentation None
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 03/13/2017 CC Minutes
Consent Agenda March 2017, Check Register
Consent Agenda Puget Sound Energy Franchise
Consent Agenda Sexual Assault Awareness Proclamation
Public Hearing None
Other Business AirBnB Discussion Haggard/Grumbach
Other Business Medina Park 12th Street Tree Planting Osada
Other Business City Council Calendar Sauerwein
APRIL 24, City Council Study Session, CANCELLED
Item Type Topic Presenter Council Action
Topic
MAY 8, City Council Regular Meeting, 7:00 pm
Item Type Topic Presenter Council Action
Study Session City Council Guidelines - 5:00 - 7:00 Karen Reed
Consent Agenda Approved PB Minutes 04/17/2017
Consent Agenda Approved PC Minutes 04/25/2017
Consent Agenda 04/10/2017 CC Minutes
Consent Agenda April 2017, Check Register
Consent Agenda
National Police Week and Peace Officer
Memorial Day; May 14-20, 2017 Burns
Consent Agenda Receive Sign Code PC Recommendations Grumbach
Consent Agenda Hazardous Tree Removal Project 2017 Osada
Public Hearing None
Other Business Membership of Boards and Commissions Burns
Other Business SR 520 Metering Burns
Other Business
Other Business
Other Business City Council Calendar
AGENDA ITEM 10.3
MAY 22, City Council Study Session, Tentative
Item Type Topic Presenter Council Action
Topic
JUNE 12, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation 25 Year Service Award - Crickmore
20 Year Service Award - Stifler
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 05/08/2017 CC Minutes
Consent Agenda May 2017, Check Register
Consent Agenda Puget Sound Energy Franchise
Consent Agenda
Consent Agenda
Public Hearing
Public Hearing
Other Business Discuss Sign Code Grumbach
Other Business City Council Calendar Sauerwein
JUNE 26, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
JULY 10, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 06/12/2017 CC Minutes
Consent Agenda June 2017, Check Register
Consent Agenda
Consent Agenda
Public Hearing Sign Code
Other Business
Other Business
Other Business City Council Calendar Sauerwein
JULY 24, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
AUGUST 14, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Executive Session
Presentation
AGENDA ITEM 10.3
Consent Agenda PC Minutes 6/14 andn 6/28
Consent Agenda
Consent Agenda July 2017, Check Register
Consent Agenda
Other Business
Other Business
Other Business
AUGUST 28, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
SEPTEMBER 11, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation
Presentation
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 08/14/2017 CC Minutes
Consent Agenda August 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Public Hearing
Other Business
Other Business City Council Calendar
SEPTEMBER 25, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic 2018 Preliminary Budget
OCTOBER 9, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation
Presentation
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 09/11/2017 CC Minutes
Consent Agenda September 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Public Hearing
Other Business
Other Business City Council Calendar
AGENDA ITEM 10.3
OCTOBER 23, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
NOVEMBER 13, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation
Presentation
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 10/09/2017 CC Minutes
Consent Agenda October 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Public Hearing
Other Business
Other Business City Council Calendar
NOVEMBER 27, City Council Study Session, TENTATIVE
Item Type Topic Presenter Council Action
Topic
DECEMBER 11, City Council Regular Meeting, 6:30 pm
Item Type Topic Presenter Council Action
Presentation
Presentation
Consent Agenda Approved PB Minutes
Consent Agenda Approved PC Minutes
Consent Agenda 11/13/2017 CC Minutes
Consent Agenda November 2017, Check Register
Consent Agenda
Consent Agenda
Consent Agenda
Public Hearing
Public Hearing
Other Business
Other Business City Council Calendar
AGENDA ITEM 10.3